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City Council Packet - 10/23/2001
OrtrcLL CITY OF TIGARD OREGON TIGR CITY COUNCIL FETING OCTOBER 23, 2001 COUNCIL MEETING WILL E TELEVISED i i i i i 3 K: eannieldocslccpW 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 r' AGENDA TIGARD CITY COUNCIL ADMINISTRATIVE ITEMS FOR REVIEW OCTOBER 23, 2001 The Study Session is held in the Red Rock Creek Conference Room. Enter at the back of Town Hall The Council encourages interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. > EXECUTIVE SESSION: The Tigard City Council will go Into Executive Session under ORS 192.660 (1) (h) to discuss pending litigation. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any Information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. > UPDATE ON RANDALL FUNDING AND DEVELOPMENT GRANT ASSISTANCE (October 15, 2001, memorandum from Liz Newton is attached.) > ADMINISTRATIVE ITEMS: 0 Metropolitan Policy Advisory Committee Nomination 0 Corrected Information for Agenda Item No. 9 - Item lists speaker as Greg Kafoury, which should have been Steven Kafoury; however, we have been notified that Chris Beck will be the Individual addressing the Council. 0 Update on Mr. Fields' condition. 0 Public Service Announcements - Liz to follow up with Information. 0 Update on Planning Commission Appointment Process 0 Discussion on Tualatin River Trail/Visitor Center - Would City Council like to designate a representative to the working group? 0 November 13 Veteran's Activities prior to the City Council meeting (referenced in the 10/19101 Newsletter) 0 invitation (Mayor & Council all received) to a no-host dinner, Wednesday, November 7, In Hillsboro at the WestCoast Hillsboro Hotel from Steve Corey, Chairman, Oregon Transportation Commission. H 7 Executive Session The Public Meetings Law authorizes governing bodies to meet in executive session In certain limited situations (ORS 192.660). An "executive session" Is defined as "any meeting or part of a meeting of a governing body, which is dosed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (1) (a) - Employment of public officers, employees and agents; If the body has satisfied certain prerequisites. 192.660 (1) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (1) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (1) (d) - Labor negotiations. (News media can be excluded In this instance.) 192.660 (1) (e) - Real property transaction negotiations. 192.660 (1) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (1) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body Is competing with other governing bodies. 192.660 (1) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (1) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used In evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (1) Public investments - to cant' on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (1) (k)- Relates to health professional regulatory board. 8. November 13 Tigard Tribute to Veterans Tigard will hold special activities prior to the council meeting of November 13 as part of our Korean War Commemorative activities. The Tualatin Valley Community Band will be featured at the Water Building. The program will be as follows. 6:00 p.m. Opening remarks by Mayor Jim Griffith 6:00 Color guard and Pledge of Allegiance by American Legion Post 158 6:10 Tualatin Valley Community Band 6:25 Reading by Tigard High School Student (still tentative) 6:30 Tualatin Valley Community Band continues 6:50 Jenna Rae, local high school student who sings professionally, will sing the national anthem (still tentative). If she doesn't, the band's final medley of patriotic songs ends with the national anthem. 6:55 Cookies and punch in the lobby. { { { { { ****REVISED 10/19/01**** s A CITY OF TIGARD PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 mm. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, Ext. 309 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: ® Qualified sign language interpreters for persons with speech or hearing impairments; and s Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, x309 (voice) or 503-684- 2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - October 23, 2001 page 1 AGENDA TIGARD CITY COUNCIL MEETING OCTOBER 23, 2001 6:30 PM ® STUDY SESSION > UPDATE ON RANDALL FUNDING AND DEVELOPMENT GRANT ASSISTANCE EXECUTIVE SESSION: The Tigard City Council may go Into Executive Session. If an Executive Session Is called to order, the appropriate ORS citation will be announced identifying the applicable statue. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council at Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:40 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve City Council Minutes for August 21 and October 2, 2001 3.2 Receive and File: Council Goal Update 3.3 Approve Property Acquisition for Gaarde Street Improvements 3.4 Acknowledge a Contractual Relationship with City County Insurance Services Trust - Resolution No. 01- Loa COUNCIL AGENDA - October 23, 2001 page 2 • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 4. CONSIDER A RESOLUTION MEMORIALIZING THE RHODODENDRON GARDEN AT SUMMERLAKE PARK IN HONOR OF OTTO SORG a. Staff Report: Public Works Staff b. Council Questions/Discussion C. Council Consideration: Resolution No. 01- LP~ 7:55 PM S. VIEW A MODEL OF THE PROPOSED NEW LIBRARY AND DISCUSS PUBLIC PARTICIPATION PLAN a. Staff Report: Library Staff b. Presentation by the New Library Construction Committee C. Council Questions/Discussion 8:15 PM d. PUBLIC HEARING - CONSIDER A RESOLUTION ADJUSTING SOLID WASTE RATES a. Open Public Hearing b. Staff Report: Administration and Finance Staff C. Public Testimony d. Council Discussion/Comments e. Staff Recommendation f. Close Public Hearing g. Council Consideration: Resolution No. 01- b5 9:00 PM 7. PUBLIC HEARING - ACCEPT THE 2001 LOCAL LAW ENFORCEMENT BLOCK GRANT AND APPROVE THE SPENDING OF FUNDS a. Open Public Hearing b. Staff Report: Administration and Finance Staff C. Public Testimony d. Council Discussion/Comments e. Staff Recommendation f. Close Public Hearing g. Council Consideration: Should Council accept the grant and approve the spending of funds? COUNCIL AGENDA - October 23, 2001 page 3 MOM 8. CONSIDER A RESOLUTION LIMITING CONSTRUCTION ACTIVITY WITHIN THE PUBLIC RIGHT-OF-WAY BETWEEN THE THANKSGIVING AND NEW YEAR HOLIDAYS a. Staff Report: Community Development Staff b. Council Questions/Discussion C. Council Consideration: Resolution No. 01-[o (P 9:30 PM 9. DISCUSSION OF POTENTIAL METRO GREENSPACES ACQUISITIONS a. Presentation by *Greg Kafoury for the Trust for Public Lands b. Council Questions/Discussion 10. COUNCIL LIAISON REPORTS. 9:40 PM 11. NON AGENDA ITEMS 9:50 PM 12. EXECUTIVE SESSION: The Tigard City Council may go Into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statue. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10:00 PM 13. AD]OURNMENT 1: W D IMCATHYICCA\011023. D 0C COUNCIL AGENDA - October 23, 2001 page 4 Agenda Item No. 3- Meeting of la ~$G MINUTES TIGARD CITY COUNCIL MEETING OCTOBER 23, 2001 City Council Present: Mayor Griffith, Councilors Dirksen, Moore, Patton, and Scheckla. Mayor Griffith called the meeting to order at 6:32 p.m. STUDY SESSION > METRO TRAILS Mayor Griffith distributed a brochure on Metro trails. There was brief discussion about future work to be done in conjunction with Metro on trails. It was noted that one of the items suggested in the brochure is a pedestrian bridge across the Tualatin River. > UPDATE ON RANDALL FUNDING AND DEVELOPMENT GRANT ASSISTANCE Assistant to the City Manager Liz Newton reviewed this agenda item. A memorandum on this topic is on file in the Council packet materials in the City Recorder's office. Ms. Newton outlined activities on the grant program to date noting that Randall representatives met with City Staff in July for a needs assessment meeting. On September 5, company representatives met with the Tigard Executive Staff to get information for a final funding strategy report. This report was delivered on October 8 and will be reviewed by staff. Ms. Newton advised that many of the grant opportunities appear to occur in January, February, and March. Police grants for technology should be available soon. It was noted that the City will not seek a grant just because funding is available, but will look at funding the City's priorities. Ms. Newton noted that the services by Randall Funding are reviewed on a month-to-month basis. She advised that the City of Tigard pays Randall $4,000 per month with a guarantee of grant funds for the City. If Randall is not successful, they will continue to do work for the City without payment. Ms. Newton advised that no grants to date have been from those brought forward by the Randall firm. Finance Director Craig Prosser noted that the grant funding process in the City of Tigard had been informal in the past and City has not really received that many grants. Mr. Prosser distributed and reviewed with the Council a "grant procedure memo," which is on file in the City Recorder's office. COUNCIL MINUTES - OCTOBER 23, 2001 page 1 > ADMINISTRATIVE ITEMS: • Metro Policy Advisory Committee (MPAC) Nomination - Mayor Griffith expressed interest in the alternate position that is now available on MPAC. After discussion, Council members indicated they would support Mayor Griffith's nomination to serve on MPAC. It was noted that the Mayor's name would be submitted to City of Beaverton Mayor Rob Drake. MPAC member jurisdictions will vote on the nominations after November 2, 2001. • Agenda Item No. 9 allows time for a discussion of Metro Greenspaces. It was noted that Chris Beck would be the individual addressing the City Council. City Manager Monahan advised that he did not know what the proposal is by the Trust for Public Lands. The properties under discussion for parkland property are located in and around the City. Mayor Griffith noted that the City Council needs clarification about what the Trust for Public Lands is asking the City to do. • Mr. Fred Fields, property owner of the potential new library site, was recently hospitalized. Mr. Monahan reported that Mr. Fields doing well. • Assistant to the City Manager Liz Newton reviewed additional information with regard to the use of cable television by the City. There are opportunities to release public service announcements (PSA's). She advised they are waiting for some enhanced software to do some of the types of PSA's the City would like record. In addition, the Council members may be asked to participate in announcing the PSA's, such as keeping storm drains clear and safety tips. Ms. Newton advised that approximately 70 percent of Tigard residents subscribe to cable television. • There are three openings on the Planning Commission with an October 26 filing deadline for applicants. Currently there are six applications under consideration. • A representative to the working group from the City for the Tualatin River Trail/Visitor Center has been Duane Roberts (staff). The group is considering 3000 acres of federal land. A policy maker should also attend these meetings. Councilor Moore indicated that he would be interested. Councilor Scheckla said he might be interested but needed additional information. City Manager Monahan advised he would send out information. COUNCIL MINUTES - OCTOBER 23, 20OX page 2 w +'4 • On November 13, activities honoring veterans will occur prior to the City Council meeting. • Mr. Monahan referred to an invitation to a no-host dinner on Wednesday, November 7, in Hillsboro with representatives of the Oregon Transportation Commission. Prior to the dinner a bus tour will be conducted through several areas in the County. Council will advise staff if they are interested in attending. • City Manager Monahan distributed a press release entitled, "Washington County Residents Support Merging Law Enforcement Agencies." Mayor Griffith commented that this is an issue that the City must follow closely. Executive Session was called to order at 7:16 p.m. • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 7:16 p.m. under ORS 192.660 (1) (h) for current and pending litigation. The Executive Session adjourned at 7:26 p.m. and the Study Session resumed. ® Mayor Griffith noted that a Skateboard Park Committee is being formed. Meeting recessed at 7:28 p.m. 1. BUSINESS MEETING 1.1 Mayor Griffith called the City Council and Local Contract Review Board meeting to order at 7:35 p.m. 1.2 Roll Call: Mayor Griffith; Councilors Dirksen, Moore, Patton ax Scheckla 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None. 1.5 Call to Council and Staff for Non-Agenda Items: None. 2. VISITOR'S AGENDA • lack Polaris, 16000 SW Queen Victoria, Icing City, Oregon, distributed an April 3,1997, letter that was written by Lake Oswego Mayor W. K. Klammer. Mr. Polaris commented on the potential consolidation of law enforcement. Mr. Polaris indicated he would like to talk to the Chief of Police about this matter. COUNCIL MINUTES - OCTOBER 23, 2001 page 3 11111! 10 3. CONSENT AGENDA: Motion by Councilor Scheckla, seconded by Councilor Patton, to approve the Consent Agenda as follows: 3.1 Approve City Council Minutes for August 21 and October 2, 2001 3.2 Receive and File: Council Goal Update 3.3 Approve Property Acquisition for Gaarde Street Improvements 3.4 Acknowledge a Contractual Relationship with City County Insurance Services Trust - Resolution No. 01- 63 The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 4. CONSIDER A RESOLUTION MEMORIALIZING THE RHODODENDRON GARDEN AT SUMMERLAKE PARK IN HONOR OF OTTO SORG Property Manager John Roy reviewed the staff report, which is on file in the City Recorder's office. Mr. Roy also reviewed a PowerPoint presentation with the City Council. A copy of the presentation is on file in the City Recorder's office. In May 2000, the City purchased a piece of property on Main Street from the Sorg family. The property was purchased for the purpose of connecting the Fanno Creek Park Trail to Main Street and downtown Tigard. A condition of the sale agreement was that the City would incur the cost of up to $5000 for transplanting rhododendrons and azaleas from other Sorg family properties to Summerlake Park and to provide a monument. The rhododendrons were successfully transplanted to Summerlake Park. Volunteers in the community have assisted with the garden improvements. In addition, Mr. Jeff Sorg registered the Summerlake rhododendron garden with the American Rhododendron Society. A dedication ceremony will occur next spring. Mr. Jeff Sorg was present and thanked Mr. Roy and the Parks Department for getting the project this far. He said he hoped that this was a project they would continue to work on together. Motion by Councilor Scheckla, seconded by Councilor Dirksen, to adopt Resolution No. 01-64. r COUNCIL MINUTES - OCTOBER 23, 2001 page 4 RESOLUTION NO. 01-64 - A RESOLUTION MEMORIALIZING THE RHODODENDRON GARDEN AT SUMMERLAKE PARK IN HONOR OF OTTO SORG The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes S. VIEW A MODEL OF THE PROPOSED NEW LIBRARY AND DISCUSS PUBLIC PARTICIPATION PLAN Library Director Margaret Barnes and New Library Construction Committee members Curtis Tigard, George Burgess, and Lonn Hoklin were present. Mr. Burgess presented the model to the City Council and read a poem written by Sue Carver regarding the new library. Mr. Burgess noted that the model represented a conceptualization of what the library may look like on the property for which the City is currently in negotiations to acquire. He noted that there would probably be several adjustments. Mr. Burgess described the model advising that there are accommodations for 190 parking spaces. The proposed building size is $47,000 square feet with room for an approximate 20,000 square foot expansion in the future. Library Director Barnes reviewed the site plan and described the location of uses and services in the building. Mr. Hoklin described a coordinated public information/education plan to provide the City of Tigard voters accurate information about the city bond measure for the proposed new library. A copy of his PowerPoint presentation is on file in the City Recorder's office. Councilor Patton commented on the plans for presentations in the community. New Library Construction Committee members have a list of presentations they will give. Councilor Patton said she was hopeful that when the Council makes a decision on whether to proceed with the bond measure that citizens will come forward to advocate the proposed new library. Ms. Barnes noted that photographs and plans are displayed on the City's webpage. COUNCIL MINUTES - OCTOBER 23, 2001 page 5 6. PUBLIC HEARING - CONSIDER A RESOLUTION ADJUSTING SOLID WASTE RATES a. Mayor Griffith opened the public hearing. b. Finance Manager Tom Imdieke presented the staff report, which is on file in the City Recorder's office. The staff report outlined the work of the Solid Waste Work Group that was formed to review solid waste and recycling rates. The recommended rates were developed keeping in mind market conditions and the desire of the City Council to eventually have solid waste rates based on cost of service. Members of the Solid Waste Work Group recommended the City continue to place emphasis on recycling. A copy of the PowerPoint presentation on solid waste rate changes that was presented to the City Council is on file in the City Recorder's office. Mr. Imdieke introduced members of the Solid Waste Work Group, including Mark Irwin, Mike Leichner, Dean Camfort, and Chris Bell. There was discussion on how often rates are reviewed. Mr. lmdieke recommended that as part of the annual review that financial reports from the haulers be used to determine if adjustments in rates are needed. Rates may not need to be adjusted every year. C. Public Testimony o Jack Polans, 16000 SW Queen Victoria Way, King City, Oregon questioned how services are provided and the rates. Mr. Imdieke explained how the City of Tigard solid waste services are provided through franchises. The City realizes a fee of 3 percent of the revenues from the franchisees, which means the City receives about $200,000 per year. d. Staff Recommendation: Staff recommended that the Council approved the proposed rate structure. e. Mayor Griffith closed the public hearing. g. Council Consideration: Motion by Councilor Patton, seconded by Councilor Moore, to adopt Resolution No. 01-65. COUNCIL MINUTES - OCTOBER 23, 2001 page 6 t RESOLUTION NO. 01-65 - A RESOLUTION ADJUSTING SOLID WASTE RATES DUE TO CHANGES IN THE SOLID WASTE INDUSTRY, DEREGULATION OF CERTAIN COLLECTION AND HAULING ACTIVITIES, AND REFLECTING COUNCIL POLICY FOR ESTABLISHING RATES BASED ON COST OF SERVICE. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 7. PUBLIC HEARING - ACCEPT THE 2001 LOCAL LAW ENFORCEMENT BLOCK GRANT AND APPROVE THE SPENDING OF FUNDS a. Mayor Griffith opened the public hearing. b. Chief of Police Ron Goodpaster presented the staff report, which is on file in the City Recorder's office. Mr. Goodpaster described how the grant funds would be spent. In response to a question from Councilor Scheckla, Mr. Goodpaster explained how determination is made for fund expenditures. Mr. Goodpaster noted areas where funding was designated for youth including assistance for the Tigard Tualatin School District, Good Neighbor Center, and Community Partners for Affordable Housing. C. Public Testimony 0 Jack Polans, 16000 SW Queen Victoria Way, King City, Oregon, expressed concerns with the use of pepper spray. He asked if police ambulance services available should medical help be needed. Mayor Griffith explained emergency services (through "9-1-1 are available. d. Council Discussion/Comments In response to a question from Councilor Scheckla about liability with regard to pepper spray, City Attorney Ramis advised that the police department must have proper equipment and training. Mr. Ramis referred to the good history of the police department. COUNCIL MINUTES - OCTOBER 23, 2001 page 7 e. Staff Recommendation: Chief Goodpaster recommended Council approve the expenditure of funds and the local match. f. Mayor Griffith closed the public hearing. g. Council Consideration: Motion by Councilor Moore, seconded by Councilor Patton, to accept the grant authorize the expenditure of funds. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 8. CONSIDER A RESOLUTION LIMITING CONSTRUCTION ACTIVITY WITHIN THE PUBLIC RIGHT-OF-WAY BETWEEN THE THANKSGIVING AND NEW YEAR HOLIDAYS Community Development Director Jim Hendryx presented the staff report, which is on file in the City Recorder's office. The limitation of construction activity would apply to areas in and around Washington Square, Downtown Tigard, and within the Tigard Triangle. Mr. Hendryx explained emergency work would be allowed and procedures would be established to allow utility work. Motion by Councilor Dirksen, seconded by Councilor Scheckla, to adopt Resolution No. 01-66. RESOLUTION NO. 01-66 - A RESOLUTION LIMITING CONSTRUCTION ACTIVITY WITHIN THE PUBLIC RIGHT OF WAY BETWEEN THANKSGIVING AND NEW YEAR The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes COUNCIL MINUTES - OCTOBER 23, 2001 page 8 9. DISCUSSION OF POTENTIAL METRO GREENSPACES ACQUISITIONS Chris Beck, Project Manager for the Trust for Public Lands, was present. There was a proposal from Washington County to Metro to purchase three properties (known as Conklin, Stanley, and Gage properties). Friends of Tigard Open Space and the Trust for Public Lands have been working toward acquiring Metro's financial assistance in purchasing these properties. The City of Tigard forwarded a letter from Mayor Griffith to David Bragdon of Metro regarding the Tigard support of the Washington County Board of Commissioners' interest in potential Tigard-area greenspace properties. Chairman Brian's request was that Metro defer consideration of certain properties to allow the County time to provide additional information. In addition, Chairman Brian also requested an opportunity to talk with Metro about the properties. Councilor Patton noted that the City of Tigard has only been asked to provide a letter of support. Mr. Beck advised he believed that is what the proponents of these properties want at this time. It was clarified that this is not a Tigard proposal, but Tigard is in support of Washington County's request. Mr. Monahan said that the City has not taken a position on any monetary contributions. Information should to be forwarded to the City Council as it develops. Mr. Monahan said that staff would like to be involved with the ultimate designated uses of the properties (such as greenspaces or active recreation). Mr. Monahan suggested that before the decisions get too far that a proposal be sent to the City of Tigard so it can give input "before the eleventh hour." 10. COUNCIL LIAISON REPORTS: None. 11. NON AGENDA ITEMS: None. 12. EXECUTIVE SESSION: No Executive Session was held. 13. ADJOURNMENT: 9:09 p.m. n--e- 60 Attest: Catherine Wheatley, City Recor e (/'A,Ilwf,~~z y igard Tate: la• ll^5. O l \\TI G333\USR\DEPTS W DM\CATHY\CCM\01 1023.DOC COUNCIL MINUTES - OCTOBER 23, 2001 page 9 Agenda ltem No. Szuud ~ ;rc^ Meeting of 10-23- ~ MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council Members / FROM: Liz Newton, Assistant to the City Manager V v DATE: October 15, 2001 SUBJECT: Randall Funding and Development Grant Assistance In June, the City Council approved a contract with Randall Funding and Development to provide grant writing assistance to the city. Each Friday staff receives a Federal Grant Alert from Randall that identifies available grants and deadlines. A Letter of Authorization has already been given to Randall for a "COPs More" grant due in the spring. That grant would fund technology in the police department. Community Development staff is also considering a wetlands enhancement grant and a grant for Fanno Creek Park. On July 2 a Needs Assessment meeting was held with executive staff and Yuesen Yuen, one of the general partners of Randall Funding and Development. An Initial Funding Report based on that meeting was delivered to the city on August 2. Staff identified some concerns with the Initial Funding Report, specifically, lack of emphasis on the city's stated priorities and identification of some federal grant opportunities that are managed differently in Oregon than in other states. Subsequent to the meeting and report issuance Yuesen Yuen left the firm. On September 5, 2001, Julie Mozena, Director of Client Services, and Bill Nathan, Tigard's Client Services Coordinator met with exec staff to get information for the Final Funding Strategy report. Staff had requested this meeting after learning of Yuesen's departure from the firm. The meeting cost was not charged to the city. That report was delivered on October 8 and will be reviewed by staff over the next two weeks. Staff has requested from Randall a detailed funding strategy for securing funding for construction of a new library that would address specific suggestions contained in the Final Funding Strategy Report. That document will be completed around November 2 and shared with council at the November 13 study session. LIADMLLIZ\RANDALL UPDATE 10.12-01.D0C i lit~ press-ems. i~~a3Y~r MEMORANDUM TO: Mayor Jim Griffith Tigard City Council FROM: Craig Prosser, Finance Director RE: Grant Procedure DATE: October 23, 2001 The City of Tigard has not received a large number of grants in the past, but is currently making efforts to increase the level of grant funding. With a small number of grants, it is possible to manage them using informal procedures. With the potential for an increased number of grants, it is necessary to upgrade the City's procedures for applying for, implementing, and closing out grants. A copy of the draft Grants Procedure is attached to this memo. An administrative procedure does not require Council approval, but because this procedure envisions a role for the Council, it is being presented to you for your concurrence. Many grants are intended to start new programs to be carried on in future years with local resources. They may also require a match of local funds. In addition, if a grant was not anticipated in the annual budget, it is necessary to adopt a budget amendment to appropriate the grant and (if necessary) to create new, grant-funded positions. All of these factors may entail some change to the financial plans of the City. The Council must ultimately approve or disapprove of these changes. It is therefore appropriate to seek Council's input before the grant application is submitted rather than after a grant has been awarded. The attached Grant Procedure provides for Council approval of applications for major grants before submittal. We anticipate that approval will be granted by resolution and that these actions will be scheduled on the Consent Agenda. A major grant is any grant in excess of $25,000 and/or one which requires the creation of a new position. Grants which have been anticipated by inclusion in the annual budget will not need addiuG,;_I Council approval. Minor grants will be approved by the City Manager before submittal. A minor grant is any grant of less than $25,000 which does not require the creation of a new position. In addition, the City Manager will also approve submittal of applications for grants which have been anticipated by inclusion in the annual budget. The Grant Procedure also provides for review of grant applications by the Finance Department for financial, budgetary, and purchasing requirements and the Human Resources Division for any Equal Employment Opportunity or Affirmative Action requirements. The Grant Procedure also provides guidance to depa..ments on the Award, Implementation, and Completion phases of the grants management process. DRAFT CITY OF TIGARD GRANTS PROCEDURE Introduction The City of Tigard periodically has opportunities to apply for grants from the federal, state, or other local governments. Grants provide funding for programs or operations that allow enhanced service or, services which are not currently offered by the City. Grants also, however, bring obligations for accounting and reporting, contracting or purchasing, personnel management, or other administrative procedures which may or may not currently be required of the City. Federal OMB Circular A-133 and the Federal Single Audit Act, in particular, set minimum requirements for federal grant reporting and management. In addition, many grants are intended to start programs which are required or expected to be supported in future years with City funds. Because of these factors, it is appropriate to establish the following procedures and standards to guide the grant application, acceptance and management process. Grant Procedures The following Grant Procedure is intended to: ♦ Facilitate the use of grant funding; ® Ensure the necessary monitoring and proper accounting of grant resources; ♦ Assess cost/benefit factors of grant programs prior to acceptance, considering long- range implications to the City in the form dollars spent and/or staff commitments; and ♦ Abide by all legal and contractual requirements relating to grant programs. The grant process consists of four primary phases: Application, Award, Implementation, and Completion. The roles and responsibilities of the units of City government are listed below. Application Phase Dep.::ment ♦ Identify grant opportunities. ♦ Gather grant application materials, including application forms and grant program rules and regulations. ♦ Prepare draft grant application, including program descriptions, project goals and objectives, project budget and identification of grant match or other contributions (if any), and statement of compliance with all grant rules and regulations. (Note: The City's Grant Consultant - currently Randall Development - will fill out applications for grants it identifies, but departments will need to provide basic information to the Consultant so that it can complete the application.) ♦ If new positions are to be funded by the grant, fill out a job description and submit it to Human Resources for classification review. Page 1 of 6 10122/01 1:04 PM DRAFT o Submit grant application following City Manager or City Council approval. Finance Department o Review grant application and program for compliance with all reporting and grant management requirements. ® Review and approve project budget, including match or other contributions. ♦ Set up official grant file. Human Resources s Review grant application for compliance with all grant-related requirements for human resources, affirmative action, and EEOC. o Review job descriptions for new, grant-funded positions for appropriate classification. City Administration ® Review and approve all grant applications. o Maintain records of grants which count against the grant writer contract acquisition goal. o Authorize submittal of applications for grants of $25,000 or less and which do not add full time staff or for grants anticipated in the adopted City budget. City Council m Authorize submittal of applications for grants of $25,001 or more or which add full time staff and which were not anticipated in the adopted City budget. Award Phase Department o Receive notice of grant award. ♦ Notify City Administration, Finance Department, and Human Resources of grant award. o Review grant award for any additional grantor requirements. Finance Department Prepare and submit budget amendment to add grant to City budget and (if a necessary) to create grant-funded positions. ' o Add notice of grant award to official grant file. i Human Resources o Review grant award for any additional human resources, affirmative action, and s EEOC requirements. a a City Administration s Sign grant award. Page 2 of 6 10/22/01 1:04 PM EIII DRAFT o Maintain records of grants which count against Randall Development acquisition goal. City Council o Approve budget amendment Implementation Phase Department o Implement grant-funded project. o Ensure that all grant project expenditures and operations comply with all grant rules and regulations, including purchasing, contracting, and human resources requirements. o Prepare and gather documentation of grant-related expenditures showing compliance with grant rules and regulations. e Prepare required grant program and financial reports for City Manager signature. o Prepare regular requests for reimbursement from draw-down grants. o Submit draft program reports to Finance Department for review and verification of financial data, along with all documentation of grant expenditures and compliance with grant rules and requirements. Finance Department o Review draft grant reports for accuracy of financial data. o Review and approve requests for reimbursement. o Review supporting documentation for compliance with grant rules and procedures. o Add documentation to official grant file. City Administration o Review and approve grant report. o Submit grant report to granting agency with copy to Department and Finance. Completion Phase Department o Prepare final grant report, including verification of grant expenditures and all requests for reimbursement. o Ensure that all grant project expenditures and operations have complied with all grant rules and regulations, including purchasing, contracting, and human resources requirements. o Finalize documentation of grant-related expenditures showing compliance with grant rules and regulations. o Prepare final grant program and financial reports for City Manager signature. o Prepare final grant draw-down request. Page 3 of 6 10/22101 1:04 PM DRAFT o Submit draft program reports to Finance Department for review and verification of financial data, along with all documentation of grant expenditures and compliance with grant rules and requirements. Finance Department e Review final grant reports for accuracy of financial data. o Review final draw-down request for accuracy. o Review supporting documentation for compliance with grant rules and procedures. o Review official grant file to ensure that all required information is present. o Prepare grant file for final audit. Human Resources o Review grant project and final report for compliance with human resources, affirmative action, and EEOC requirements. City Administration o Review and approve final grant report. o Submit grant report to granting agency with copy to Department and Finance. Heads-Up Issues Grant programs carry with them a variety of rules and regulations. The City will comply with all relevant regulations. Departments applying for grants must make sure to obtain a copy of all relevant rules and regulations before embarking on the grant process presented above. Particular items to be aware of include: City Grant Writer - The City has entered into a contract with a grant-writing firm (currently Randall Development). The grant-writer is responsible for writing applications for grants it identifies. Nevertheless, the City must provide basic program and financial information to the grant writer and grants submitted by the grant writer must still receive the appropriate City sign-offs as identified above. Process review - All grant applications and submissions including progress and final reports are subject to review by the appropriate City department, as shown above, prior to submission to the granting agency. For example, the Finance Department will review all financial data; all contracts and covenants to be reviewed by the City Attorney; and all program related issues by the head of the Department managing the grant program. Budgeting - No grant funds may be spent unless they have first been included in the adopted City budget. Grants may be included during the budget preparation and approval process in the winter and spring or they may be added by budget amendment. Page 4 of 6 10122/01 1:04 PM DRAFT Administrative Costs (Overhead) - Granting agencies provide funding for a variety of activities. Depending on the program or granting agency, requirements may be broad (as in block grants) or narrow. Some granting agencies limit the amount of administrative overhead to be funded from the grant; some do not. It is the policy of the City of Tigard, that it will recover departmental and City administrative costs (overhead) to the fullest amount appropriate and allowable by the granting agency. Departmental and City administrative costs will therefore be included in grant budgets whenever possible. Accounting - A full and separate accounting will be maintained for all grant programs consistent with requirements of the Federal Single Audit Act and specific requirements of the grants themselves. The Finance Department has primary responsibility for grant accounting, but Departments must make sure that they gather and turn in all necessary documentation to Finance. Federal Pass-Through Grants - Many grants available to the City from the state, county or regional governments originated with the federal government. In these cases, the grant will usually carry the federal rules and regulations with it. It is, therefore, important to understand the original source of funds for these programs. Maintenance of Effort Clauses - Many grants will contain a "maintenance of effort' clause. Basically, this clause states that the grant may only be used for programs or projects that are in addition to current City efforts; the grant may not be used to supplant existing City funding. Departments should carefully review grant regulations prior to application to check for this type of requirement and then propose the grant-funded project accordingly. Records retention - The Finance Department will maintain all original grant documents and support for monitoring, administration and audit purposes. All records will be retained for the statutory period, or as required by the specific grant, whichever is longer. Departments are responsible for submitting all documents to the Finance Department at the appropriate time or as requested. Purchases and Contracts - The purchase of fixed assets must conform to the federal procedures for obtaining supplies, equipment, services and construction under federal assistance. Procedures for purchases include equal treatment with no favoritism, all L4 transactions conducted at "arms length", and the use of free and open competition. In 4 addition, many grant programs require affirmative action and use of small or minority- 0 owned or women-owned businesses. Many federal grants will also require payment of federal prevailing wage rates to contractor employees. Contracts funded by grants must include access to contractor records. The City must maintain records documenting the method of procurement, contractor selection, and contractor invoices 7 and payments. Departments must make sure that they understand and comply with all a grant purchasing and contracting requirements. a Disposal of fixed assets - Many federal grants include a provision stating that any capital assets acquired with grant funds are the property of the federal government. Page 5 of 6 10/22/01 1:04 PM IN! DRAFT (Capital Assets may be defined differently by different grant programs, but, as a general rule, may include equipment with a unit cost in excess of $ 5,000.) Unless otherwise stated in the grant document, when the project is completed, these assets must be turned over to the federal government, or they must be sold and the proceeds of the sale must be turned back to the federal government. Departments must check for these regulations and be prepared to comply with them. 3 Page 6 of 6 10/22/01 1:04 PM OiCT-18-01 THU 01!38 PM ~u iL i G lad 1 U j cnx loll d1k FOR IMMEDIATE RELEASE: WASHINGTON COUNTY RESIDEN 1 9 SUPPORT MERGING LAW ENFORCEMENT AGENCIES ` Octobw 18, 2001 The Washington County Police Officers Association (WCPOA) today released the results of a public opinion poll concerning the issue of merging law enforcement agencies within Washington County. The poll, (conducted by the respected opinion research firm of Davis, Hibbitts, and McCaig) indicates that there is significant public support for the idea of consolidating the 12 different police departments currently operating in Washington County into a single county-wide police agency. The telephone survey reflects the responses of 400 registered voters in Washington County. The poll was conducted July 19th - ISth and posed a series of questions regarding law enforcement within Oregon's second most populous county. According to pollster Tim Hibbitts, `We crafted the questions to get an accurate reaction from voters after they had heard the pro and con arguments related to the idea of a police merger". The survey reflects the attitudes and opinions of voters all across Oregon's fastest growing county. Nearly two-thirds of those surveyed have resided in Washington County for more than 10 years. 9 H •8V/6L/4VV.L A.L.VC rAd VVV V- This public opinion poll follows on the heels of recant In-houses surveys of patrol officers and detectives at the 12 different police agencies within Washington County. "The police officers throughout Washington County have known for years that there's an unbelievable amount of waste and redundancy in having a. dozen different police agenciee says Todd Duncan, President WCPOA. Duncan went on to say that: "Until now, we haven't known for sure how the taxpayers felt about this issue this survey tells us that they (the taxpayers) are more than ready to take a serious look at merging police agencies". According to recent in-house polls, nearly 90% of detectives and patrol officers at police agencies throughout Washington County support further study of merging together to create a single agency similar to Tualatin Valley Fire & Rescue (I VF&R)_ Tualatin Valley Fire & Rescue was the result of a multi-agency merger that created what is today Oregon's second largest fire department serving Beaverton, Tigard, Tualatin, Sherwood, tgng City, Cedar Mill, Aloha, and most recently the cities of West Linn and Oregon City. The survey asked voters a series of questions regarding the issue of merging together Washington County's 12 different police agencies. Here are the final results of the survey: 2 Y7 C T- 1 6'•' b l t ~-1 Y v a ° b M _1.e.'~-~~ 1~ . 101 "There has been some dle-cussion recently about merging all of the police departments In Washington County into one department. Have you heard or read anything about this" DIES 21% NO 79% "I would like to read some reasons people have given for supporting the Idea of merging all of the police departrnents in Washington County into one department. For each reason 1 read, please tell me if you think it is a very goad, good, poor, or very poor reason to support merging all police departments in Washington County into one police department" • Some 90% of the street polio officers and detectives in Washington County favor merging police departments in the county Into one agency. Very good 2000 Good 44% Poor 22% Very Poor 8% DKINAIRefused 7% • This merger would be similar to the one that created Tualatin Valley Fire and Rescue. That merger has worked out very well for the citizens of the county. Very Good 20% Good 56% Poor 13% Very Poor ,4% DKINA/Re€used . 7% • As the merger takes effect, it will result in cost savings by eliminating duplication of police serAces. Very Good 30% Good 47% Poor 154/0 Very Poor 5% DMAIRefused 4% 3 I OCT-&Q-Q& XJJU~1!39 PM • Creating one police department in Washington County would mean that only one deparbrnent would pay for equipment, training, and recruiting, something that 12 different police agencies are now doing separately. Very Good 34% Good 44% Poor 15% Very Poor 5% DWNAIRefused 3% a R merger of all Washington County police departments into one would allow criminal records, evidence storage, traffic enforcement, and detectives to be placed under one agency, not twelve different agencies. Very Good 36% Good 41% Poor 15% Very Poor 6% DK/NAfRefused 3% e Residents of cities in Washington County are paying twice for law enforcement for their city and for the county. Merging police departments would end this practice. Very Good 34% Good 38°J6 Poor 17% Very Poor 6% DKONAIRefused 50/0 Merging all Washington County police departments into one should improve police response times in Washington County. Very Good 32°x6 Good 40yo Poor 17% Very Poor 6% DK/NNRefused 6% 4 WIN _-'OCT-X18-01 THU 81 :40 PI'(, P_ 04 "On the ether side of the gain, here are same reasons to oppose merging all police departments in Washington County into one agenay. For each reason, please tell me if you think it is a very good, good, poor, or very. poor reason to oppose merging all police agencies in Washington County into one police departrnenV s Mergtng all Washington County police departments into one could mean a loss of local control for towns in Washington Bounty Very Good 18% Good 33% Poor 37% Very Poor 6% DKfNMefused 4% + Merging all Washington County potloa- departments into one could create a police union that would be too powerful Very Good 16% Good 23% Poor 42% Very Poor 14% DK/NA/Refused 6% + Merging all police in Washington County could hurt small cities like North Plains and Banks than might not be able to pay for the same level of police service at a higher cost-per-officer. i Very Good 19% Good 37% + Poor 2'5% Very Poor 10% 1 DKINA/Refused 10% f 5 T-OCT-16-01 THU 01:40 PH Each Police department in Washington County has a different approach to policing tailored to that community's needs. Consolidating all police departments into one agency would cause local communities to lose their local police identity- Very Good 19% Good 34% Poor 31% Very Poor 13% DKINAfRefused 4% ® Merging all police in Washington County into one department could wind up creating a police department that is too big and cumbersome to respond effectively to problems. Very Good 19% Good 26% Poor 36% Very Poor 13% DKINAIRefused 6% "Now that you have heard some arguments in favor of, and opposed to merging all police departments in Washington County, would you say that you strongly favor, somewhat favor, somewhat oppose, or strongly oppose the idea?" Strongly Favor 21% Somewhat Favor 36% Somewhat Oppose 19% Strongly Oppose 20% 0KRUMefused r/D 6 P dU~GL/LVUA 11. VJ I'M YVV V-av r OCT--18-Q1 THU 01:41 PM P.06 d ='ashi' ~'''^n Based on the feedback from taxpayers and poiioe officers 80r,035 County, The WCPOA is calling upon the municipal and county governments to fund a credible, impartial, and comprehensive study of the benefits and potential obstacles to merging the 12 police agencies now operating in Washington County- This proposed study, which should begin in no more than 80 days, has already been endorsed by a recent Oregonian editorial (7/13/00. The Washington County Police Oflioars Association feels that a comprehensive consolidation study would serve as a roadmap for improving Washington County's law enforcement infrastructure, and could also be used to identify areas of financlal waste and operational redundancy: The WCPOA strongly believes that wasted taxpayer dollars would be better spent on -important community needs (like our schools) or simply returned to county residents in the form of lower property taxes. For Further informayon contact Ron Massey at (503) 297-7473 or (503) 705-M7 . 1V/LL/LVV1 11. Vet fnA NVJ U~v 4VVV ivvv OCT-18-01 THU 01:42 PM y P.07 About the atuvw... The Telephone survey MS conducted July 11th -'15th by the public opinion firm of Davis. Hibbitts & McCaig in Portland. The 400 survey respondents (all registered voters) were Washington County residents Who Were categorized as being "most likely" regular voters. Here is a profit- of the survey respondents: AGE: 18-34 16% 35-54 45% 55+ 37% Refused 3% YEARS OF RESIDENCY IN WASHINTON COUNTY: Less than 5. years 19% 6-10 years 18% 11-20 years 18% 20 Years or more 46% GENDER: Male: 48`Yo Female: 52% POLITICAL AFFILIATION, Democrat: 39% Republican 41% Ind / Other 20% AREA: Western WA Co: 31 % Eastem WA Co: 69% 8 V) A'>" C' ~REG 3H0 "A" AVENUE April 3,1997 1'OST OFFICE ROX 369 LAKE OSWEGO, OREGON 97034 150.1) 6:15-02 13 I AX i503) 697-6594 To Whom It May Concern: 1111 L KL: NVOLR. NIANO R I have known Jack Polans since I first assumed elected office in lilt L A11ILRI/ )v. 1993. In addition, I have known Mr. Polans in my position as l l n IN(II I )R Chair of the Metro Area Communications Commission. M AI (111/1, At Jack has been a diligent citizen activist and attends our public ` l'I!"` it "R meetings. He has frequently asked pertinent questions. I have I II AFill R ( I IRI',MA\. found him to be a person of integrity. Even when he has been l L,l INl it ()R initially critical of a decision, he has always been open to the facts and to reasonable explanations. IlAIIl WRI1. COI "L II l'R If you have any further questions regarding Jack Polans, please feel free to give me a call. CMINCILOR Sincerely, KAKI Rol IhL. L'OL:Nl'll OR Mayor WKK/sms i1§1 11 11 111,11111 !,11,11 f a Cvtt~ b L- v ! / - }1 Reional V 11 "IR&AIL00" .11P 7, qc mmd.2- N W. AY6._~ rZj i kinking with History ' "A connected system. of -parks and greenways is manifestly fir more complete and tesefid than a series of isolated parks. " s;• The Olmsted Brothers ..'r 1 Report to the Portland Park Board, 1903 Ile Brimming with pride in their growing state, turn-of-the-century Oregonians decided to throw a world-class party - the Lewis and Clark Centennial Exposition. And to dress up the area for the occasion, the great planners, John and Frederick Law Olmsted Jr., were brought in to devise a blueprint for the parks. To Oregonians accustomed to so much green space, the Olmsted brothers' " plan may have seemed a bit absurd at the time. For theirs was a bold proposition: ,AM create a system of parks linked, like a chain of pearls, in a 40-mile loop encircling the states major city. Punning for The Future Today, the Olmsted brothers' 40-Mile Loop is actually 140 miles and grow- 4 a - ing. And their notion of linking parks and open spaces into a system is the vision t, encompassed by the Metropolitan Greenspaces Master Plan. i+r r c' The plan lays out a vision of optimism and hope for a region where: ` 4 s , r,,. r • We can balance economic drive with an array of wildlife habitat in the midst of a flourishing metropolis. 1 ► = ( • We can conserve and enhance a diversity of habitats woven into a lush web of protected greenspaces. i; ° • We can maintain our cities as places where nature is valued in and of itself and is an integral element of daily life. - 1- • We can build a unique ecological relationship between human and natural communities. • • bVe can protect greenways and establish trails into a regional system that provides corridors for wildlife and alternative transportation for r. people. ` ` 'der ; • We can create places where all can learn to understand, appreciate .Q ( and protect wildlife and nature close to home. r' y w The Metropolitan Greenspaces Master Plan is a growth manage- ment strategy for sustaining our region's quality of life by protecting some of its r last scenic open spaces, wildlife habitats and greenway corridors. While other areas of the country also have set out to preserve their remaining reens rtes the Metropolitan Greens aces Master Plan is " x• distinguished for its regional and cooperative approach. Cities, counties, park districts, state and federal agencies, businesses, nonprofit conservation organiza- tions, "friends" groups, private property owners and interested citizens have come together in its planning. Their efforts have produced a cohesive strategy for the future. Nearly 100 years after the Olmsted brothers envisioned the 40-Mile Loop, the citizens of the metropolitan region have taken up the mantle in sup- " port of our remaining trails, greenways and open spaces. At this MAP COURTESY OF WASHING critical point in history, the brothers' erstwhile visionary concept h l COUNTY MUSEUM, PorNei df: is an idea whose time finally has conic. r..,rt 1 ~,t,.. 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I'.1nl:mtl-.u:a rc,ltlrnt,.uttl tttrlrlt:11111.11.1111111„111:axh.,llu r.liu.,inx1111.,1111x1.. tut 11rx,x11xr:,n,111,1.1.1llIIAc.111.y,1)11rt11111nt1,ry,xrtx11cxtltx \.uurx~, iu•nxl,:un t.lr.nl.lla;nu,n.ut11 ilx~1h111n 1.1.1-.11,1-11,, hxnxti1ti.11 tr.ut,.m,i ~rc•rmc•rt,. °~R4'~. h • _ 11- : 1 ' S -f 31117'1 1 t I r.....-.+r: Ell 9;i^72"H' . ....tip •i?P'•.., , rcz ~•X7y~'4;.. .^.+.~U3F.• P~ + t Alai Buflding the elonal 'rails owned, and the accessibility of river trails can allow public uses while respecting private ownership near shorelines. Staging areas for boat excursions could lessen the need for and Greenways System firrther acquisition along certain stretches of inaccessible rivers. Several rivers in the metropolitan area (including the One Ste at a Time Colrmrbta River, Columbia Slough and the Sandy, Clackamas, T Willamette and Tualatin rivers) are navigable by a variety of Imagine an interconnected system of trails reaching watercraft around and outward, tying neighborhood to neighborhood, city to city, and eventually connecting with trails of regional Making the Connection and national importance. While such a system existed in some form in native State trails will form a network connecting many America, we modern Americans have put our money and of the cities and towns of Oregon and Clark County, Wash. energy into building massive road systems for our motorized These include Pacific Greenway, Banks-Vemonia Rails to vehicles. But a new vision has emerged in the Portland met- Trail, Chinook Trail, Willamette River Greenway, and the ropolitan region. It is the vision of the Greenspaces Regional U.S. Forest Service Trails System. Trails and Greenways System, and it is taking shape today. Moving beyond the local and regional network, Like hiking itself, build- a ails of national importance pass build- ing the system will proceed one i~ II through, or near, the metropolitan step at a time. We started the jour- area. Some trails are renowned ney with trails already established cultural resources, known nationally (see map). As funds become avail- and even intemadonally. They able, we will work to add new trails include the Lewis and Clark Trail, and greenways and restore older Oregon TraMarlow Trail, Pacific ones. Crest National Scenic Trail, Pacific Priority will be given Coast Trail and other national initially to acquiring corridors, forest and scenic area trails. easements and dedications along With the year 2000 just over segments supported by bond mea- the next ridge, the Greenspaces sure funds, including the OMSI to Regional Trails and Greenways Springwater Corridor, Peninsula u will tun a vision into CrossingTra, Burlington Northern System s l reality: a region connected to itself Rails to Trails project, and Clack- F•..s. and areas outside by a world-class amas River, Fanno Creek and Beaver system of trails and greenways. Creek Canyon greenways. Design and construction of the Peninsula_ Crossing Trail will begin soon. New Possibilities a At the local level, the trails system proposes that the region be laced with trails and bikeways that provide a means of access to commerce, recreation and natural areas. This will - open up greater possibilities for shopping, commuting, exer- cising and communing with nature by bicycle and foot Several proposed and evolving local trails and green- ways will be incorporated into the Greenspaces Regional Trails and Greenways System, including the 40-Mile Loop (Wd dwood T aid Margwnr/Teru illrger trails, Spingwater Corridor, Cohanbia Slough and Cokanbda Bikeway) River trails will allow passage through otherwise inaccessible places. They will reopen some navigable water- ways for recreation and urban exploration. Rivers are publicly 3 .,•.l-a G• j i i cr p9c VISIONARIFSJohn and Frederick 4 % Law Olmsted Jr. proposed a linked park system for Portland in 1903, Today, that vision is becoming reality. e e y ~b VF. a188nta ~eeo ;1 r°° u'%¢•7 Vancouver ° 1=~a t s North I.- n . ° Plains ) 4~'~~~1 t' f, X11) ~°r •r•■ OoM A rl 0! h, • ° F rw , ! ROU am r 1 I Washougal 7 a m,1 t- yl ` 4, r ' t KID V 7 0 Z': L p y n A U~W oa„i.1a m r J+• Pa . i C +v y ,x .3:. p ~C 1, t se#? SR r e o~towERCdt.~ g 7 TIO c NMMACOR r r ~S•d t Val H S Oro VihBgea ~4 ~ o ~s ~ , Pa~+3 ° 1 ! rr me 16 J"•1 pW~ JeI N S~ UPPER M1MA7ryGRCE 0 ! a'' eGREENIJ 6~~ g m? e reE •°a lay E +'AppcoR~ °°~i~°~c~e~iw~•o■e~ IF 4b)- apa n o ! u lr1 - - 1 r a Gas on v M lalley 1 MASS. ~ I • + ✓ w J its - y°`tn ® 9• e igard°s> ° r 9® Johnson ~ m•„s° .'i ~ kl u- -gym r~~i~y 1 o go et°e'° o Cit~ 1 "`9 k t U t'g AA^Aa a r0 GEa RIVER A EENMAY. Metro Regional A r.....:°: art. Trails and Green1wa s a i .d ° e OOd A .h •r **V Existing Regional Trails - - REGON 6•RARt°WROAO p i i@ I ~ e ®rogd ° 1. ! o' d~ r w . .r•° ♦ ♦ Proposed Regional Trails Proposed Greenway Corridors ° P Cq1', ~4~'ke . River Trails 1: o®p R d t Proposed Inter-Regional Trails DWI onail V w ' 8 1 R Metro Bond Measure Funded ; ys""'errEAmracxE.~a - ° Trails and Greenways , 1 ® Estacada Ct [Note: Proposed trail and greenway alignments are conceptual, ' Parks and Open Spacest ; Can Metro Boundary Urban Growth Boundary 6a to REGIONAL PARKS and GREENSPACES 600 NE G-nd Ave. Portland, OR 97732.2736 METRO I503f 797-1850 Regional Trails and Greenways Map, plot date: June 07,1996 4 5 C0.~ r C ~ CF. u1.1.111 Metro Bond Measure Projects The following six projects were selected River at Durham. Additions to the greenway from the from and support the goals and policies of the Tualatin River to Terwilliger Parkway in Portland will Metropolitan Greenspaces Master Plan. Funding add a ribbon of green in a highly urbanized area, as well comes from the open spaces, parks and streams bond as help protect water quality. measure approved by voters on May 16, 1995. Bond measure funds also will support several commu- 4. Peninsula Crossing Trail (3 miles). nity trail projects managed by local park providers. Located on the North Portland peninsula on a pub- licly owned right of way, this trail will connect the 1. OMSI to Springwater Corridor (3 miles). Columbia and Willamette rivers as well as two major The proposed trail extends from OMSI south along natural areas, Willamette Cove on the south and the the east bank of the Willamette River to the existing Smith. and Bybee lakes on the north. The trail will link Springwater Corridor Trail at Southeast McLoughlin urban neighborhoods to regional open spaces and nat- Boulevard and Tacoma Street. A portion of the ural areas, provide a place for neighbors to walk, jog Willamette River Greenway, this corridor provides a or bicycle, and give people an alternative way to get to critical link to the regional trail system and serves as a workplaces and schools. Construction of the trail is buffer to Oaks Bottom Wildlife Refuge. The expected to be complete in 1998. Springwater Corridor, an abandoned railroad right of way purchased by the city of Portland, provides urban 5. Beaver Creek Canyon Greenway (8 miles). residents a green path from the Near Troutdale, this creek tributary of Willamette River to the foothills of 1 y the Sandy River is an important fish the Cascades. The trail generally and wildlife corridor in an area hugs Johnson Creek and includes undergoing increased urban devel- some extraordinary natural areas opment. The northern section of along its course. the greenway forms a portion of the 40-Mile Loop through 2. Clackamas River Greenway Troutdale and then follows Beaver (8 miles). The Clackamas River is the and Kelly creeks to their headwa- northernmost major river flowing west ters, terminating at Oxbow out of the Cascades and into the Regional Park. Willamette River. It serves multiple roles as fish and wildlife habitat, a 6. Burlington Northern source for hydroelectricity and drinking Rails to Trails Project (7 miles). water, and recreation playground. A An historic transportation route for greenway without a trail has been pro- nearly 100 years, this rail corridor posed along the north bank of the river winds through forests and farm- from Oregon City to Barton Park. _ lands. The Burlington Northern Co. stopped rail service in 1994 and 3. Fanno Creek Greenway may abandon the rail corridor. (12 miles). Fanno Creek drops from This corridor would provide its headwaters in Portland's west hills public access from Sauvie Island into the Tualatin Valley, lazily mean- just north of the island bridge, over dering though residential, commer- the Tualatin Mountains to the cial and industrial lands of west Tualatin Valley. The trail can Portland, Beaverton and Tigard potentially connect with trails to before emptying into the Tualatin Beaverton and Hillsboro. 6 Federal Funding for Projects Region 2040s The Big Picture Federal support also has been instrumental in Region 2040 is a long-range planning effort planning and establishing a regional trails and green- that looks at land use, transportation and natural ways system. resource protection issues for the next 50 years- The funds come from the Intermodal Surface through the year 2040. Decisions made during the Transportation Efficiency Act (ISTEA), passed by Region 2040 process will affect the region's livability Congress in 1991, which empowers Metropolitan by outlining broad policy decisions that must be made Planning Organizations like Metro and involves them to determine how the region should grow. more directly in the transportation planning and project One of the most important challenges we face selection process. in Region 2040 is to develop policies that shape future More than $3 million in federal ISTEA funds growth without sacrificing the natural environment we will be used to leverage construction of bikeways, trails, value so highly in this region. greenways and rails-to-trails projects around the region. W Rails to Trails ' During the 19th Cent- ury and the early 20th Century, railroads were often the first to lay claim to the best routes for overland transportation. Many of these rail lines moved through existing natural corridors, such as streamsides, valleys and ridge- lines. Economic changes, esp- ecially those spurred by road building, caused many of the lines to fall into disuse. Some lines pass through woods and habitats that have remained rel- atively untouched for decades. As we attempt to pro- tect, reclaim and restore remaining natural areas, these Planning for trails, greenways and open spaces old railroad corridors present unique opportunities as is just as important as planning for houses, employment, i trails and greenways. Abandoned rail lines can be saved roads, sewers and schools. Region 2040 acknowledges for public use. Also, the National Trails System Act this fundamental fact. + established "railbanking," voluntary agreements that It says that a significant allow out-of-service rail corridors to be used as trails i' and accessible green- until rail service is re-established. spaces system, a bal- Currently, Metro is developing a rails-to-trails anced transportation f strategic plan for the metroplitan region. The strategic system, adequs.-,,. plan will identify potential rail corridor conversions to housing and economic trails or to "rails with trails". In many cases, the cover- development are criti- sions will return these corridors to their original, nat- cal, interdependent ural roles as trails or greenways. factors in maintaining the livability of the metropolitan area. ~ ti 1 _ 4# Get Involved A successful regional trails and greenways .system for the Portktnd metropolitan area requires continued cooperation and involvement. C,'ontact one of the following agencies or f organizations for more information about trails and greenways. General Information This i. Metro Regional Clackamas County This . Parks and Greenspaces Parks 600 NE Grand Ave. 902 Abernethy Rd. 1 ~ _~eu'o is the directly Me, Elected Official Portland, OR 97232 Oregon City, OR 9704S elected regional government that Executive Officer i (503) 797-1850 (503) 655-8521 serves more than 1.2 million residents +'Vlike Burton Nature of the Northwest Clark County Parks in Clackanias, Multnomah and Council District I Information Center PO Box 9810 Washington counties and the 24 cities Ruth McFarland t 800 NE Oregon St., Room 177 Vancouver, WA 98666 ' Portland, OR 97232 (360) 699-2375 in the Portland metropolitan area. Council District 2 (503) 872-2750 Metro is responsible for Don Morissette Gresham Parks and Recreation growth tnana en4 ['Cation and Council District 3 National Organizations 1333 NW Eastman Park-way Apo _ Y Graham, OR 97030 land-use planning, solid waste inana - Jon Kvistad 6't'• American Greenways Program (503) 618-2408 meat, operation of the [Metro Council District 4 * 19the Conservation Fund Park: Zero, regional parks Susan McLain 1800 N Kent St., Suite 1120 North Clackamas Parks and Washington Par Arlington, VA 22209 Recreation District and greenspaces pt ants and technical Council District 5 (703) 52S-6300 11022 SE 37th St. services to local governments. &I ~,N/ashington -.}1 Milwaukic, OR 97222 - - 1 Rails to Trails Conservancy (503) 794-8002 Through the Metropolitan Exposition- Council District 6 J` r' •?r•.,~ 1400 Sixteenth St., NW Recreation Commission, Metro manages Rod Monroe Suite 300 Pacific Grccnway the Oregon Convention Center, Civic t ? < Washington, D.C. 20036 15775 Ribbon Ridge Rd. Council District 7 (202) 797-5400 Newberg, OR 97132 Swchuna, the Portland Center fiar the Patricia McCaig (503) 538-0924 Perfbnnin Ares and the Expo Center. i • $ Auditor State of Oregon Portland Parks and Recreation Metro is governed by an Alexis Dow, CPA Jr.`z y..:, Oregon Parks and 1120 SW 5th Avenue, Room 502 e%CCnCIVe officer and :a seven-tne»alxr 1%ar more ink,nnation Recreation Portland, OR 97204 council. 1 715 Commercial St., NE (503) 823-2223 council. The executive officer is elected about any aspect of the paces Salem, OR 973 10 y . ? re~onwide; councilors are elected b r» • y Metropolitan Greens I n>4gtm, call (503) 7 J7-1850. i (503) 378-5020, ext. 246 Troutdale Parks district. Metro also has an auditor who 104 SE Kibling Ave. is elected regiomvide. • ~alL't EIa Troutdale, OR 97060 U% In the Metro Region ; (503) 665-5175 • j ILr 40-Mile Loop Land Trust t7X - - do Portland Parks Tualatin Hills Parks and and Recreation Recreation District - :i> 1 a 1120 SW 5th Ave. 15707 SW Waller Rd. ~ "~•+•e :a•A•<.,.~ ail »r~ Rcom 502 Beaverton, OR 97006 a_ f.;;.,,~ . • Portland, OR 97204 (503) 045-6433 (503) 823-2223 cei xma •v:'-,also Vancouver Parks and Recreation Bicycle Transportation Alliance PO Box 1995 . PO Box 9072 Vancouver, WA 98668 Portland, OR 97207 (360) 696-8171 - - •:::"tu~~"'_t~;; it: ~ ; (503)226-0676 "moo Chinook Trail Association mat „ PO Box 997 Vancouver, WA 98666 a 7 ff✓t J~prr. (360) 694-4033 :-lye{'<~.~... 6196 s I• .3 i +zlt~ td y~k ~R l fr~'df " a<Y ,i .F r r ' + S'~~ p1 ,v -1 Conca}it Dasfgttg/= Ut11on}}Iryy BRG Deslan A PfodlMlbot~ IM;... .t a. j,. , ~•~j►.:. t 7` ~U+, r . .t. •.rA t'A l- A n. ~C.•1'~ _..........:..~A,.:~'.:w.a..:r3:.:..- ---"t.• e•-rt- ..--~in•.^ ,tom .._;',Y METRO 600 NE Grand Ave. Portland, OR 97232-2736 Z { ADDRESS CORRECTION REQUESTED Printed on rrrycled-wntent paper. AGENDA ITEM NO.2 - VISITOR'S AGENDA DATE : October 23, 2001 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED ca VISITOR'S AGENDA Page 1 AGENDA ITEM # , Z FOR AGENDA OF October 23, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Receive and File: Council Goal Update PREPARED BY: C.Wheatlev DEPT HEAD OK U Z4a=,CITY MGR OK ISSUE BEFORE THE COUNCIL Update on the progress of the Council goals for the third quarter of 2001. STAFF RECOMMENDATION Receive and file the update. INFORMATION SUMMARY Attached are brief summaries of the progress made in the third quarter of 2001 on the Council goals developed by the Council in January 2001. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Visioning goals are identified throughout the goals and tasks developed by the City Council. FISCAL NOTES N/A I:VIDMICITY COUNCIL\COUNCIL AGENDA ITEM SUMMARIES\OCTOBER COUNCIL GOAL UPDATE.DOC 1201 a 2001 Tigard City Council Goals October 2.001 Updae Gall Transportation. Staff Responsible: ]lm Hendryx and Gus Duenas Continue the City's Transportation Improvement Program: a. Complete the City Transportation System Plan, discuss funding mechanisms and initiate implementation. b. Support and promote commuter rail. c. Develop a fixed route bus program for Tigard intra-city service. d. Revisit Transportation Improvement Projects (the 2000 bond measure) and potential funding sources. e. Promote resolution of 99W issues (and other state owned facilities in Tigard). Tasks: 1. Reconstitute the Bond Measure Task Force. 2. Review the bond measure options. 3. Discuss alternative funding solutions 4. Work with Washington County to promote funding of commuter rail. 5. Address issues of Hwy 99W with ODOT and raise issues to the 2001 legislature. 6. Continue to improve pedestrian/pathway connections. 7. Review the need for sidewalk and street lighting improvements, even on trails. 8. Implement the City Transportation Improvement Program. 9. Promote opportunities to travel through the City of Tigard without accessing Hwy 99W. October 2001 Goal Update Page 1 RADWACKE7120011023WOUNCIL GOALS.DOC September 2001 Update (Community Development) - A work session with Council about the TSP is scheduled for November 20, 2001. The TSP Is scheduled for adoption in February 2002. Community Development will initiate a TSP implementation program to amend the City's code to comply with the TSP. An internal (City) funding strategy group was established to coordinate the City's funding priorities. An internal Tri-met strategy group was established to look at a broad range of Tri-met related issues, Including intra-city service. (Engineering) - The Transportation Financing Strategies Task Force presented its initial progress report to City Council at the Council meeting on August 28, 2001. The Task Force recommended that Council direct initiation of a Street Maintenance Fee study to determine feasibility for implementation. Council provided that direction, and the study has commenced. A report will be presented to the Task Force for review and approval after the study has been completed. The Task Force will then present the findings of the study to City Council for discussion and consideration. The Street Maintenance Fee Study report to Council is tentatively scheduled for March 2002. The Task Force met on September 20, 2001 to discuss potential funding sources for major street improvements. The Task Force will continue to meet as needed and is tentatively scheduled to give a progress update to Council in February 2002. October 2001 Goal Update Page 2 MADWACKEi12001102A000NCIL GOALS.DOG July 2001 Update (Engineering) The Transportation Financing Strategies Task force has met three times since April 2001. The Task Force is evaluating funding sources for both corrective and preventive maintenance of City streets, and expansion of major collectors to accommodate current and future traffilc. One potential major funding source for street maintenance Is a transportation user fee (street utility fee). The City of Portland recently included such a fee in their Fiscal Year 2001-02 budget. The cities of Tualatin, Wilsonville, Eugene, and others have initiated that type of fee for their street maintenance work. On June 21, 2001, the Task Force listened to a presentation by Dan Boss, Operations Director of Tualatin on that City's Street Maintenance Fee. The Task Force is seriously considering implementation of a Transportation User Fee to help protect the City's Investment In the street infrastructure. The League of Oregon Cities has warned us about attempts by the state legislature to cap or preempt street utility fees. We have gone on record to strongly oppose any such legislative attempts to preempt Oregon cities from initiating such fees. Mayor Griffith has sent letters to both Senator Deckert and Representative Williams strongly opposing any legislative action to preempt these fees. The initial progress report by the Task Force to City Council is scheduled for August 28, 2001. Progress reports from the Task Force will be at approximately six-month intervals until the Task Force mission is accomplished. July 2001 Update (Community Development) a. Complete the City Transportation System Plan, discuss funding mechanisms and initiate implementation. Timing for adoption of the TSP has been discussed with the City Attorney and a strategy has been developed to address Measure 7 concerns. Staffing levels and the availability of the consultant will delay further action until Fall of 2001. b. Support and promote commuter rail. The State Legislature has approved funding for the local share of the Commuter Rail Project. Federal funding is now being sought. Construction is scheduled for completion in the Fall of 2004. C. Develop a fixed route bus program for Tigard intra-city service. Council recently prioritized needed transit improvements at its June 19, 2001 workshop. Working with the Westside Transportation Alliance, Council's priorities will be emphasized to Tri-Met. October 2001 Goal Update Page 3 1AAMPACKE11200110MCOUNCiL GOALS.DOC End d. Develop a fixed route bus program for Tigard intra-city service. Council recently prioritized needed transit improvements at its June 19, 2001 workshop. Working with the Westside Transportation Alliance, Council's priorities will be emphasized to Tri-Viet. October 2001 Goal Update Page 4 A MPACKET\2001102ACOUNCIL GOALS.000 r 1 10 April 2001 Update Continue the City's Transportation Improvement Program a. Complete the City Transportation System Plan, discuss funding mechanisms and initiate implementation. The Planning Commission Hearing was conducted on February 5, 2001. Planning Commission approved the TSP and recommended that it be forwarded to City Council. Planning staff is keeping a comment log on the TSP, which is currently in draft version pending comments and public hearing before adoption. Once all the comments have been received, all revisions to the draft plan will be made and a final version will be published with relevant comments incorporated. The TSP workshop with City Council was conducted on March 20, 2001. DKS, the TSP consultant, made a presentation, answered questions from Council, and received comments from Councilors regarding various aspects of the Plan. Councilors were concerned about the lack of intra-City bus service and wished to have that emphasized in the TSP. The impact of Measure 7 is still to be ascertained. There will be consultation with the City Attorney's office on the ramifications of adopting the TSP, but not moving to revised the Municipal Code until later. The timing for adoption of the TSP will be reviewed periodically during the next few months as these discussions with the City Attorney and City Council continues. b. Support and promote commuter rail. A resolution of support from the Tigard City Council, and letters of support from the Tigard Chamber of Commerce, Tigard Central Business District Association and its Board Members, have been sent to the Governor and key Legislators. C. Develop a fixed route bus program for Tigard intra-city service. Working with the Westside Transportation Alliance, an additional year of funding has been awarded to continue the Access to Work program into 2003/2004. Washington County received federal funding to expand the Transit Choices for Livability program in the County. Staff continues to work with the County and the Westside Transportation Alliance to increase transit options in Tigard. Correspondence has been sent to Tri-Met requesting detailed information on the amount of transit taxes paid by businesses within the community vs. the level of transit service received. October 2001 Goal Update Page 5 1AADKTACKETT20011023WOUNCIL GOALS.DOC P d. Revisit Transportation Improvement Profs (the 2000 bond measure) and potential funding sources. City Council passed Resolution 0l -06 appointing a Transportation Financing Strategies Task Force to re-evaluate the bond package, determine what went wrong with the bond issue and make recommendations to City Council for future funding strategies. The first meeting of this Task Force is scheduled for April 19, 2001. The Task Force will be presenting periodic progress repo, every quarter. Major transportation improvements, safety projects, and traffic calming measures will continue to be incorporated in the yearly Capital Improvement Program subject to the availability of funding. e. Promote resolution of 99W issues (and other state owned facilities in Tigard) Staff continues to coordinate with the Oregon Department of Transportation on the level of improvements needed on 99W and other state owned facilities. Opportunities for grant funding is being evaluated to further peruse this effort. October 2001 Goal Update Page 6 1AAMPACKET\20011023WOUNCIL GOALS.DOC Goal 2 Provide recreational opportunities. Staff Responsible: Liz Newton Tasks: 1. . Develop and define a strategy to provide recreation opportunities for all citizen needs including: a. Programs b. Facilities c. Activities 2. Evaluate the need for a separate Parks and Recreation Committee. September 2001 Update The Mayor's Youth Forum met in September and October. In September, the group heard a presentation from Virginia Hinson, Executive Director of the Boys and Girls Club of Portland. Their Board has determined they cannot set up a new facility more than one every two to three years. They have some pressing issues and probably could not work with Tigard for two to three years. Ms. Hinson did comment that for a start-up program, the use of middle school facilities makes sense. Younger students get exposed to the school, some transportation issues are eliminated, and parents feel their children are safer staying in a supervised school program. At the October meeting, six student representatives attended and discussed with the group ways to get more youth Involved. The Youth Forum Group also discussed programs/resources currently available for youth at middle schools and high schools and brainstormed how current offerings could be expanded and new programs added. .10 October 2001 Goal Update Page 7 RAT)WACKH71200 1 1 02ACOUMC(L COALS.DOC r7.. July 2001 Update The Mayor's Youth Forum has met four times since February. The group Is focusing on programs and services for youth In the community. A Community Youth Service/Program Resource Inventory has been prepared that briefly describes all of the current programs and services available to youth in the community and the challenges and limitations to continuing various programs. The Youth Forum is assessing ways the group can help service and program providers meet those challenges. A representative of the Boys and Girls Clubs spoke to the Youth Forum and the Forum will research in the coming months how a Boys and Girls Club might serve Tigard Youth. In the next few months, the Youth Forum will also focus on getting youth involved in addressing the issues. April 2001 Update Many organizations are attempting to 1111 voids in recreation opportunities for youth in Tigard. On February 27, 2001, Mayor Griffith hosted a Tigard Youth Forum. The idea was to brainstorm what services are being provided now for youth and what additional services are needed. The main theme seemed to be buses and rooms for programs are available from the schools, however, funding is the issue. A discussion was held about forming a Youth Advisory Committee. A Steering Committee Is working on this formation. October 2001 Goal Update page 8 1:1ADMIPACKE7120011023\COUNCIL GOALS.DOC e Goal 3 Support the efforts of the Tigard Central Business District Association (TCBDA) and their plan to revitalize the downtown. Staff Responsible: Jim Hendryx Tasks: 1. Assist in getting funding for implementation ofthe TCBDA downtown program. 2. Determine the level of City financial support to the revitalization effort. 3. Review development code requirements that affect the downtown (i.e., parking, etc.). September 2C01 Update TCBDA requested that Council initiate formation of an Economic Improvement District of commercial property and business owners within downtown Tigard. The level of remonstrance resulted in TCBDA withdrawing their request. TCBDA continues to meet to re-evaluate their program and funding needs. Parking standards for properties fronting SW Main Street have been revised to eliminate requirements resulting from change of use or major remodeling activities. Entertainment activities are precluded from the parking reductions. Sam October 2001 Goal Update Page 9 RADWACKET2001102A000NCIL GOALS.DOC July 2001 Update 1. Assist in getting funding for implementation of the TCBDA downtown program. Public hearings are scheduled in July and August to establish an Economic Improvement District. The district would fund the TCBDA's program for improving the downtown. 2. Review development code requirements that affect the downtown (i.e., parking, etc.). Measure 7 related issues have been resolved and the parking provisions are scheduled before Council in the Fall of 2001. October 2001 Goal Update Page 10 1AADWACKET2001102ACOUNCIL GOALS.DOC April 2001 Update a. Assist in getting funding for implementation of the TCBDA downtown program. TCBDA, with financial assistance from Tigard, has contracted with the Oregon Downtown Development Association (ODDA) to evaluate and pursue funding options. TCBDA has evaluated options and is pursuing creating Economic and Business Improvement Districts to support their revitalization efforts. A preliminary budget has been established, assessments determined, and the program developed. Funding for the program would come from a variety of sources including property and business owners and the City. Presentations have been made before the CiT, City Council and business and property owners outlining the accomplishments of TCBDA and the proposed revitalization program. A public hearing to enable the City to establish an Economic Improvement District and a Business Improvement District is scheduled before City Council on April 10, 2001. Public hearings to create the Economic Improvement District are tentatively scheduled in June and July of 2001. b. Determine the level of City financial support to the revitalization effort. Establishment of an Economic Improvement District and Business Improvement District (EID/BID) would establish the level of support from the City. The City's preliminary contribution towards the EID/BID would be approximately $26,667 per year. C. Review development code requirements that affect the downtown (i.e., parking etc.). Prior to voter approval of Measure 7, staff working with TCBDA proposed to modify the parking standard for businesses along Main Street. Conversion of existing buildings to uses requiring more parking would not be required to provide the additional off- street parking. The Planning Commission considered the amendment and voted unanimously in support of the amendment. Furthermore, new buildings replicating the square footage of existing buildings would not be required to provide off-street parking. Entertainment businesses would be excluded from these provisions. Measure 7 delayed further action on this amendment. October 2001 Goal Update Page 11 MADWACKE712001102A000NCIL GOALS.DOC Goal 4 Continue to Implement the City Park Faster Plan. Staff Responsible: Jim Hendryx/Dan Plaza Tasks: 1. Apply funding to the plan. 2. Urge that Washington County establish a Parks Systems Development charge for the Tigard Urban Services area. 3. Complete the Summerlake Park plan. 4. Update the City Park master plan elements as land is added to the City system. 5. Continue to implement the Cook Park master plan. 6. Continue discussions with the Tigard-Tualatin School District for creation of a City Park associated with the proposed Alberta Rider School. September 2001 Update Community Development: The City has been awarded a $21,000 Land and Water Conservation grant to partially fund the construction of the picnic shelter identified in the Woodard Park Master Plan. A community workshop to update the Summerlake Park Master Plan is scheduled for October 4th. Based on the workshop results, the consultant will prepare a revised draft master plan for staff review. Council consideration of the draft master plan is scheduled for sometime later this year. A large, low-interest State loan for the implementation of the Cook Park Master Plan has been received. The loan will allow the City to accelerate the timetable for completing the master plan. (See next page for update from Public Works on Cook Park.) October 2001 Coal Update Page 12 l ADMPACKE11200 1 1 02A000NCIL GOALS.DOC MOM September 2001 Update The Cook Park Master Plan Expansion Project Phase I is underway and on schedule. Phase I construction consists of a parking lot with irrigation and landscaping, 85th Ave. emergency access road, butterfly meadow, sports field grading and irrigation, and wetland viewing gazebo. The parking lot has been paved and City crews are In the process of striping the parking lot. The wetland viewing gazebo is under construction with the sheet metal roofing being installed. The 85th Ave. emergency access road has been paved. The sports field has been graded and Irrigation Is currently being Installed. The concrete pathway from the 85th Ave. emergency access road to the wetland viewing gazebo has been poured. Landscaping of the parking lot islands and the butterfly meadow will begin the week of the 15th of October. Design drawings and bid specifications are being prepared for Phase 11 construction currently. We anticipate going out to bid for Phase 11 in November of this year. Phase 11 construction will consist of a tot lot playground, restroom facility at the east end of the sports fields, and a restroom and concession stand facility near the current entrance to the park, a picnic shelter located near the wetlands, and a maintenance building and parking lot with irrigation and landscaping near the existing baseball fields, and utilities for maintenance building. October 2001 Goal Update Page 13 RAMPACKET2001102R000NCIL GOALS.DOC July 2001 Update The City parks SDC was revised upward by an average of 57% effective July 1~. The Washington County Commission has expressed majority support for an Urban Services Area park SDC. This support is tied to the development of an annexation plan for the area. An annexation study is now underway. The park consultant has submitted a revised proposal for completing the Summer Lake Park master plan through a public process. The bid process for the first phase of the revised Cook Park Master plan has been completed and construction is now underway. The work will be partially financed by a $250,000 state grant award. An application for a state loan to provide additional funding is currently pending. Construction of the Tiedeman/Woodard Park segment of the Fanno Creek trail is set to start In August. Funding will come from a $50,000 federal Recreational Trails Program grant and Local Share Greenspaces dollars. Grant applications for facility improvements to Woodard Park, a children's play structure and a picnic shelter, are pending. October 2001 Goal Update Page 14 I: AMPACKEMWI 102AC0UNCIL GOALS.DOC I M Goal 5 Determine the City's long-term water supply. Staff Responsible: Ed Wegner Tasks: 1. Evaluate the three options Daly cinder review. September 2001 Update The City continues to work on long-term water supply options; progress is very slow. The Intergovernmental Water Board and Joyce Patton, Council Liaison, continue to review and expiore the Joint Water Commission and the City of Portland options: Joint Water Commission (1WC) 1. Intergovernmental Water Resources Manager's Group has retained Montgomery Watson Harza as the consultant for the water supply feasibility project. The project will be a two-year phased project. 2. The Joint Water Commission staff, including Tigard, is preparing a capital improvement program looking at demand and needs through 2040. 3. We are developing an IGA with the City of Beaverton to proceed with the Beaverton Intertle. This connection will allow purchase of more JWC water as It becomes available. Portland Water/Bull Run 1. Negotiations on a wholesale contract are very slow due to the offer by Portland to regionalize the Bull Run. 2. Staff from ten agencies are attempting to draft a conceptual model to form a regional drinking water agency. The effort Is being called the Regional Drinking Water Initiative. We are hosting a public meeting on October 18 for citizen Input and we are hopeful to have the model presented to elected representatives in November. Participating agencies are the Cities of Beaverton, Gresham, Portland, Tigard, and Tualatin. Special districts involved are Tualatin Valley Water District, Clackamas River Water District, Powell Valley Road Water District, Rockwood PUD, and Clean Water Services. October 2001 Goal Update Page 15 IAAMPACKE7\2001102ACOUNCiL GOALS.DOC low Ell July 2001 Update The City continues to work on long-term water supply options. The Intergovernmental Water Board and Joyce Patton, Council Liaison, continue to review and explore the Joint Water Commission and the City of Portland. South Fork Water Board/Clackamas River 1. South Fork Water Board has decided not to explore further options with Tigard and Lake Oswego. Joint Water Commission 1. A Memorandum of Understanding was signed by Tigard and the Commission outlining future water sales, participation In a capital Improvement program and working together In a long-term water supply study. 2. The Integrated Water Resources Manager's Group signed a joint Funding Agreement to fund a study of the feasibility of new sources to meet the needs of domestic, commercial, Industrial and agricultural users within the Tualatin River Basin. Portland WateOull Run 1. Negotiations on a wholesale contract are going very slowly. We (Wholesaler Group) hope to have a draft of an Interim contract by July 18. 2. On April 25, 2001, Portland City Council approved a resolution endorsing the development of a regional water entity. Councilor Patton testified in favor of this resolution. Things are moving slowly. We have had two preliminary meetings and agencies have until July 13, 2001, to notify Portland if they would like to participate in the discussions. Thus far, Tigard, Tualatin, Beaverton, Gresham, and Clackamas River Water District have Indicated a willingness to participate. October 2001 Goal Update Page 16 1AAMPACKET12001102A000NCIL GOALS.DOC April 2001 Update The City continues to work on three long-term eater options, until such time that sufficient data Is available for Tigard and Its Intergovernmental Water Board partners to make a decision. South Fork Water Board/Clackamas River On March 15, 2001, the SFWB met to discuss three options that are available to South Fork with regard to alliances with other entities: Option 1 Take no action - preserve status quo. Option 2 Proceed with formation of new Intergovernmental entity. Option 3 Enter into wholesale water contracts. After much discussion, the matter was held over to a later meeting. Portland Water Wholesale Contract ® Negotiations on the wholesale contract are going very slowly. We are still awaiting a staff response to the proposed wholesale contract. ® Commissioner Erik Sten of the Portland City Council recently suggested that the Bull Run water source become a more regional asset with regional ownership. We are awaiting Portland's next move. aoint Water Commission ® Staff continues to work on a Memorandum of Understanding allowing Tigard to become a partner when an additional water source is secured and is selling surplus water. , I i , I October 2001 Goal Update Page 17 1:\ADM\PACKET120011023\000NCIL GOALS.DOC Goal 6 Establish an annexation policy for non-island areas. Staff Responsible: Jim Hendryx Tasks: 1. Consider options available to apply to annexation proposals. 2. Determine if the City should actively encourage annexation of a. Parcels b. Areas September 2001 Update A focus meeting was held July 26th to allow Bull Mountain residents the opportunity to ask questions about the annexation process. The tentative completion date for the report Is late fall. At that time, staff will ask for further direction from Council related to an annexation and public outreach process. July 2001 Update Discussions have occurred with representation from Washington County on evaluating annexation of Bull Mountain. An intern has been hired to assist in preparing a study on the feasibility of annexing the area. The study should be completed in Fall of 2001. A focus meeting with selected citizen representatives from the area is scheduled for July 26, 2001. Results of the meeting will shape the scope of the study. April 2001 Update Council provided direction to staff at the March 20, 2001 work session to prepare a study for the Bull Mountain area. After the study is completed, staff will present this information and ask for further direction from Council. October 2001 Goal Update Page 18 1 ADFMACKEn20011023\COUNCIL GOALS.DOC Goal 7 Encourage and support private sector programs to rehabilitate existing, and develop new, affordable housing. Staff Responsible: Jim Hendryx Tasks: 1. Continue to enforce the housing code. 2. Consider ways to support provision of affordable housing. September 2001 Update In September, Council considered a range of new policies and approaches to promote affordable housing production. The approaches included the setting of a numeric target for affordable housing construction, the establishment of a special fund to provide fee relief for affordable housing providers, and asking the County to make tax foreclosed properties available to non-proft housing corporations for low-income housing activities. Council also decided to grant the Tigard-based Community Partners for Affordable Housing $8,000 in fee relief for the Village at Washington Square project now underway. July 2001 Update 1. Continue to enforce the housing code by working with owners to bring buildings into compliance. Close cooperation with TVF&R is ongoing. i 2. On Juy 171, Council will consider a request from Community Partners for Affordable Housing (CPAH) for $10,000 In fee relief for its new 26-unit affordable housing project. If granted, the fee relief would allow CPAH to reduce the rent on one three-bedroom unit to a level affordable to a family earning 30% of median income. October 2001 Goal Update Page 19 1AAMPACKET12001102MOUNCIL GOALS.DOC April 2001 Update 1. Continue to enforce Housing Code: o Housing complaints generally resolved within 2-3 days, the few exceptions have Involved Issues requiring permits and corrective action; o Have not yet had to Issue formal summons to court to resolve housing complaints - all have been resolved with "voluntary" cooperation; o Close cooperation with TVFUR Is ongoing, seeking ways to improve fire safety at apartment complexes. 2. Enforce Building Codes: o Have not yet had to bring cases into court to resolve buildinn complaints - most respondents have come into "voluntary" compliance on receipt of a formal Notice of Violation, and all of those we have served with Summonses have (so far) chosen to come into compliance before appearing in court; 3. Code Enforcement procedures: o Have proposed a few "housekeeping" updates to the Municipal Code to clarify parts of the Civil Infractions Enforcement Process; 4. Private Sector Programs: No requests for information or support have been received from the private sector regarding "affordable housing." Affordable Housing: Council consideration of options for supporting affordable housing has been placed on hold until the impact of Measure 7 is better known. October 2001 Goal Update Page 20 RADWACKE7\2001102ACOUNCiL GOALS.DOC Goal 8 Review the report of the New Tigard Library Construction Committee (NTLCC) and provide direction. Staff Responsible: Margaret Barnes Tasks: 1. Hear the report of the NTLCC regarding programming and potential sites for construction. 2. Provide direction: a. Size, b. Cost, c. Location, a d. Funding 3. Determine when a bond measure for construction of a new library should be placed before the voters. September 2001 Update At the July 24 City Council meeting The New Tigard Library Construction Committee presented information regarding the development of a conceptual design and construction of an architectural model to be developed by BML Architects. The purpose of the model is to provide a representative structure and demonstrate the relationship between the functionality and architectural design of the building. The Committee was directed to request a proposal from BML Architects for the construction of the model. The proposal received from BML Architects was $53,000. This proposal was approved by City Council at the August 14, 2001 meeting. The model is scheduled to be presented to City Council on October 16, 2001. A Library staff design committee was formed and met with staff from BML Architects during the months of August and September 2001, to develop space adjacencies for the building interior. City Council approved the recommended site for the proposed new library at the August 28, 2001 meeting. This site is a 14.7- acre property is located along Hall Boulevard near O'Mara Street. The site will accommodate a two-story structure, future expansion and parking. There is access to public transportation as a bus line serves the site and a transit center Is located within a half-mile radius. The site is also near the City Hall complex. The Committee presented information to the Council on September 25, 2001, regarding placement of the new library as well as a proposed road on the property. The May 2002 election is the target for a bond measure to be placed before the voters. October 2001 Goal Update Page 21 I: ADWACKE'R200110M000NCIL GOALS.DOC July 2001 Update The New Tigard Library Construction Committee met with the City Council on April 17, 2001 to present the findings of the "Needs Analysis Report for a new Tigard Library" and the "Building Program for the new Tigard Library." At this meeting the Council also reviewed a diagram Illustrating the "space adjacencies" of the major service areas of the library. Also presented to the Council was the criteria developed by the Committee and BML Architects to evaluate preliminary sites. The Committee presented information to the Council on three potential sites. The Committee also recommended to the City Council that they acquire property and build a new library of 47,000 square feet, which would serve Tigard's service area for the next 15-20 years, based on population projections and foreseeable needs. The Committee met with the Council again on June 19. At this meeting they presented to Council additional information on the potential sites. The Committee also presented information supporting the recommendation that the new library be a two-story structure. The preliminary estimated cost for this project is between $14,000,000 and $17,000,000. When a bond measure for construction of a new library should be placed before the voters has not yet been determined. The Committee will next be presenting to the City Council on July 24, 2001. April 2001 Update In early 2000 BML Architects and the consultant, Cynthia Ripley of Ripley Architects were retained by the City to do a three-part study for a new library. This study consisted of a needs analysis report, the development of a library building program to accommodate the services and a site analysis. The New Tigard Library Construction Committee has been meeting on a regular basis since November of 2000. The Committee, after accepting the "Needs Analysis" report, which was prepared by the consultant, has been working with BML Architects reviewing the "Building Program" report and analyzing potential possible sites. The Committee will be giving a preliminary presentation to Council on April 17, 2001. This presentation will include information concerning the approximate recommended size of a new facility, recommended programming, preliminary estimated costs for a new library, and a review of representative sites. When a bond measure for construction of a new library should be placed before the voters has not yet been determined. October 2001 Goal Update Page 22 [AADWACKET\200110M000NCIL GOALS.DOC Goal 9 Develop a new City-wide sewer completion policy. Staff Responsible: Gus Duenas Tasks: 1. Develop a City-wide sewer program which includes: a. Cost alternatives and options; b. A proposed construction sequence; 2. Take into consideration how to make the program equitable for those property owners who previously participated in the City sewer reimbursement program. September 2001 Update At its meeting on June 12, 2001, City Council approved a 5-year program for extending sewers Citywide. Project designs are underway on the projects included 1 in the program's first year. Most projects will be ready for bid in early 2002. On July 10, 2001, City Council approved a resolution incorporating the following incentives to encourage prompt connection to the City's sewer system: ➢ The previous incentive program capped the amount at $8,000 up to a: - maximum of $15,000 for those residents that connect within a year after , the sewer is made available. The new incentive program lowers the amount an owner is required to pay for a share of the public sewer from $8,000 to $6,000. The one-year period under the current incentive program is extended to three years after sewer service becomes available. The lot owners can connect to the sewer anytime during that three-year period to take advantage of this reduced fee. ➢ For those residents that paid the higher fee under the old Incentive Program, refunds were authorized so that they would receive the same benefit as those in the new program. Owners under the old program that have sewer service available but have not connected to the sewer were given an additional two years to connect to the sewer and take advantage of the reduced fee. Refunds were sent to 32 property owners who paid the higher fee under the old Incentive Program. Owners under the old program that have sewer service available but have not connected to the sewer were sent notices informing them of the reduced payment amount and the additional two years of eligibility for this II r reduced fee. October 2001 Goal Update Page 23 [AADWACKET\200110M000NCIL GOALS.DOC July 2001 Update The Engineering staff prepared a long-term program to extend sanitary sewer service to over 600 houses within the City that remain without service. The new program includes projects prioritized over a 5-year period and adds new Incentives to encourage owners to promptly connect to the sewer system once the service becomes available. The goal of this program is to enhance the environment by allowing for the elimination of septic tanks and leaching fields over time. At Its June 12, 2001 Council meeting, the Tigard City Council approved the $5.8 million program and the enhanced incentive package proposed. Until now, the formation of reimbursement districts has been at random and has been greatly dependent upon interest shown by the residents within these areas. The new program builds on the successes of the Neighborhood Sewer Extension Program but goes well beyond the original intent of that program. It uses the formation of reimbursement districts as the mechanism for the improvements, but establishes a project priority list spread over a 5-year period to systematically extend sanitary sewer service to developed but unserved areas Citywide. The residential areas that remain without service have been divided into thirty- four project areas listed in priority order of construction. The projects have been further divided into five fiscal years for inclusion into the City's Capital Improvement Program (CIP). There will be annual review of the projects during the formulation process for each year's CIP. The City will use the following criteria to adjust the project schedule as part of the annual review of projects: • Project areas where there is a known immediate need for sewer service • Installation of sewers in streets that are programmed for construction • Projects not requiring permits or easements and are without legal complications • Lot owner interest in the program To further encourage prompt connection to the City's sewer system, City Council enhanced the current incentive program as follows: ® The current incentive program caps the amount at $8,000 up to a maximum of $15,000 for those residents that connect within a year after the sewer is made available. The new Incentive program lowers the amount an owner is required to pay for a share of the public sewer from $8,000 to $6,000. October 2001 Goal Update Page 24 1AADWACKET12001102A000NCIL GOALS.DOC The one-year period under the current incentive program is extended to three years after sewer service becomes available. The lot owners can connect to the sewer anytime during that three-year period to take advantage of this reduced fee. ® Refunds will be sent to all that have paid the higher fee under the old Incentive Program so they will receive the same benefit as those In the new program. Owners under the old program that have sewer service available but have not connected to the sewer will also be given an additional two years to connect to the sewer and take advantage of the reduced fee. A resolution incorporating the enhanced incentives is submitted for City Council approval at the July 10, 2001 business meeting. April 2001 Update Engineering staff proposed to City Council the development of a Citywide Sewer Extension Program during the December 19, 2000 meeting. This program would include the recently annexed Walnut Island area and other unsewered areas throughout the City. Council provided direction to staff to proceed with development of a plan to extend sewers to unserved areas Citywide. Engineering staff is in the process of drafting the Citywide Sewer Extension Plan. The plan will include a proposed sequence of implementation with list of prioritized projects and estimated costs for each of the projects. A package of incentives with cost implications will be packaged separately for Council consideration. The Plan is scheduled for presentation to Council in June 2001. If Council provides direction to proceed with the Plan, Implementation will begin in FY 2001-02. October 2001 Goal Update Page 25 1AAMPACKET\200110M000NCIL GOALS.DOC Canal 10 Expand citizen involvement opportunities. Staff Responsible: Liz Newton Tasks: i . Focus on improved ways to inform the public. 2. Expand citizen Involvement opportunities. 3. Make more effective use of media (Cityscape, cable television, City Web Page, press coverage, meetings, and public contact). 4. Strive toward a consistent public involvement effort. 5. Conduct a "City 101 " education program for the public. September 2001 Update The Tigard Times continues to provide good coverage of Tigard with close to 90% of press releases published in July and August. The Planning Commission received initial cable television training but additional training has been delayed until the details of the contract with Tualatin Valley Community Access are resolved. Training for Planning Commissioners should resume in January. Improvements to the CIT program continue with a focus on the home-viewing audience. In November, staff announcements will appear on PowerPoint with maps for the home-viewing audience where appropriate. In January, staff expects to start accepting e-mail during the meeting and responding to questions or issues raised via e-mail. Meeting topics are being planned a few months in advance to allow adequate time for presentations to be prepared that are "cable ready." The new webmaster started in September. Victor Soares is working with staff on a redesign of the web page that will look different and be more user friendly. The department communicators are meeting on a regular basis to share ideas for creative communication tools, a consistent communication effort, and increase awareness among City staff of City priorities and projects. October 2001 Goal Update Page 26 RADMPACKET200110MCOUNCIL GOALS,DOC July 2001 Update In the second quarter of 2001, media coverage continues to by tracked with volunteers compiling the articles for the monthly reports. The City continues to get excellent coverage In the Times. Of particular note is an increase in the coverage of Library programs. Ten individuals are in the process of being trained to operate the cameras in the Town Hall. In June, the Planning Commission was trained on how to appear on camera and their meeting was taped for training purposes. Planning Commission meetings are scheduled to begin being taped to air in August or September. CIT meetings continue to be a forum for providing educational and instructional programming. In May a water conservation feature was presented and in July right- of-way maintenance was the featured topic. The July CIT meeting was pre-taped for the first time and aired on the regular schedule. The 2001-2002 budget includes funding for a webmaster position that will facilitate expanding the City's use of the web as a communication tool. Staff continues to prepare and distribute the Community Connector communication every other week. Efforts will be made in the coming months to add connectors to the program. To that end, the Community Connector program was featured in a display at the Balloon Festival and will be featured at the City's 40' Birthday celebration. October 2001 Goal Update Page 27 RADWACKE71200110M000NCIL GOALS.DOC April 2001 Update In the first quarter of 2001, citizen involvement efforts focused on tracking media coverage, recruiting and training volunteers to operate the Town Hall cameras, and developing a series of informational programs to be presented at CIT meetings. In February staff began tracking media contacts. All but one of the weekly press releases Issued were picked up. The purpose of tracking the press releases Is to get a better sense of the type of stories the press Is Interested In covering. Six volunteers took the initial training to operate the cable television cameras in Town Hall. Staff is now scheduling volunteers to work on cable casting meetings so that their skill level will continue to Improve. At the February CIT meeting, a 30-minute program on Land Use 101 was presented. In the next quarter, staff will continue to track media coverage, and work toward expanding volunteer involvement in cable programming with plans to add coverage of the Planning Commission meetings. CIT meetings will continue to be a forum for providing educational and informational programming. A new focus will be exploring the use of the Internet and City's web page as a citizen involvement tool, including recruiting for Community Connectors on the web page. With 70% of the Portland area connected to the Internet, it is Increasingly important to involve citizens through the use of the Internet. NEW October 2001 Goal Update Page 28 RADMPACKE711001102ACOUNCIL GOALS.DOC Goal II Participate In the 2001 Oregon Legislative session. Staff Responsible: Bill Monahan Tasks: 1. Provide input to discussions of the Oregon Legislature regarding retention of telecommunication franchise fees for local government. 2. Provide input to the Oregon Legislature as it addresses concerns raised by voter approval of Measure 7. September 2001 Update Council continued to meet periodically with Tigard's legislative representatives. Appropriate staff members are attending sessions to receive updates on new legislation and laws affecting local governments (e.g., Secretary of State - election laws; League of Oregon Cities.) July 2001 Update Council met in April with Senators Deckert and Representative Williams and again in June with Senator Deckert to hear updates on legislative activity of interest to the City of Tigard. Staff continued to monitor legislative activity, responding when needed (and when notification was received before a vote on the matter was scheduled) to requests from our legislators or the League of Oregon Cities. The City prepared a proclamation in support of the Commuter Rail project to assist Senator Deckert and Representative Williams as they asked their colleagues for approval and funding of this project. Other issues n;Jnitored included franchise fee authority for local governments, transportation funding, and the "Measure 7" committee. October 2001 Goal Update Page 29 IAAMPACKUN2001102A000NCIL GOALS.DOC April 2001 update Council met in December and February with Senator Ryan Deckert and Representative Max Williams. The Council gave input about telecommunication franchise Issues and this discussion was followed up with information that was mailed to the legislators. Council heard a report from Representative Williams who is the chair of a new committee formed to prepare a proposal to present a compromise to address Measure 7 through the legislative process. The Council chose not to participate financially with the League of Oregon Cities' (LOC) lawsuit to challenge the constitutionality of Measure 7. The Council supports efforts by LOC to work with the legislature to develop an alternative to Measure 7, which leaves intact some of the elements of the Measure that the Council favors. The Council was pleased to be invited to the legislative event, Initiated by Representative Max Williams, honoring the late Mayor Jim Nicoll. The event was well attended and a fitting tribute to the contributions of dim Nicoll. a i a~ i 7 October 2001 Goal Update Page 30 1:1ADM\PACKET200110231000hCIL GOALS.DOC Deflnitions: Goal A speclflc direction that Council is taking. (teaching the goal may not be achieved in one year. Task A specific activity taken In furtherance of the goal which can be achieved within a specific period of time. Issue Matters of concern to the Council or raised by citizens over which Council may or may not have direct control for policy setting or decision making, but the City can contribute. October 2001 Goal Update Page 31 1AADWACKE'n2001102ACOUNCIL GOALS.DOC AGENDA ITEM # 3.3 FOR AGENDA OF October 23, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Pro a Acquisition for aarde Stree m rovements PREPARED BY: Vannie MW-en DEPT HEAD OK : A.P. Duenas CITY MGR OK: Bill Ibl'cSfidhan ISSUE BEFORE THE COUNCIL - Shall the City Council approve acquisition of the property owned by Todd St. John and Suzanne R. Slavich, a portion of which is needed for the Gaarde Street improvements? STAFF RECOMMENDATION Staff recommends that City Council, by motion, approve the acquisition of the St. John and Slavich property to allow for improvements of Gaarde Street between 121" Avenue and Highway 99W. Staff further recommends that City Council authorize the City Manager to execute the Purchase and Sale Agreement and make the payment to acquire the property. INFORMATION SUMMARY The improvement of Gaarde Street between 121" Avenue and Highway 99W is the 2nd phase of a two- phase capital improvement project approved in FY 2001-02. The V phase of the project is identified as Gaarde Street Improvement - Phase I which was completed in August 2001. The 2nd phase widens Gaarde Street between 121" Avenue and Highway 99W to a 3-lane facility with bike lanes and sidewalks on both sides. This project also includes installation of a new traffic signal at the Gaarde Street/121S1 Avenue intersection and improvement to the 12151 Avenue approach north of the intersection. The project design is nearing completion. The project will be advertised for bids in January 2002 to permit construction to begin in the spring of next year. To ensure timely construction of the project, all properties needed for the improvements must be acquired by the end of this calendar year. As a result of the street widening, 41 parcels are affected by the project. One parcel that is located at 14040 SW 117" Avenue needs to be purchased entirely due to encroachment of the new sidewalk into the property. The subject property is located at the southeast corner of Gaarde Street and 117' Avenue in an old and well-established neighborhood. The site contains 0.22 acres or 9,583 square feet and is zoned R-4.5, which is a Low-Density Residential designation. The house was built in 1955. It is a single-family dwelling with a gross living area of 1,400 square feet. The house contains 7 finished rooms plus a full bath, a half bath and a utility room. There is a two-car attached garage with a storage area at the rear of the structure. The overall condition of the house is fair. The garage of the house is accessed from Gaarde Street and the front door of the dwelling faces 117"' Avenue. Currently, the area in the driveway approach to the garage is inadequate for parking. During the design of the proposed project, several roadway alignments were established to determine a "least impact" option to the residences along Gaarde Street. It became apparent that the needed rights-of- way near the intersection of Gaarde Street and 117' Avenue would pose difficulties due to the restrictions imposed by St. Anthony's cemetery. The final alignment requires a 9.9-foot right-of-way taking from the cemetery on the north side and a 1.0-foot right-of-way taking from the subject property on the south side of Gaarde Street. Please note that 9.9 feet is the maximum allowable distance to encroach into the front yard of the cemetery without creating severe impacts to that property. As a result of the acquisition, the distance from the new right-of-way and the building face of the St. John and Slavich property is only 0.58 feet at the west corner and 0.85 feet at the east corner of the house. Although it is a minor reduction in the site area, the proposed project would create a negative influence to the subject property due to closer proximity of street improvements to the house. Staff has evaluated the option of purchasing only the required right-of-way and removing a portion of the house to provide a reasonable setback from the street. However, to compensate for the loss of the existing garage, a new garage would need to be re-built towards the back of the lot. Staff has estimated that the removal and the reconstruction costs would be approximately $50,000, including the relocation cost of personal properties during the construction of a new garage. Staff recommends that the City Council approve the purchase of the subject property at the appraised amount of $150,000 plus relocation benefits. Acquiring the entire property would be a cost saving to the City and would avoid a possible legal contest threatened by the owners. The owners agree to sell the property at this appraised value. The Purchase and Sale Agreement requires that the property and all premises must be vacant and ready for exclusive possession by the City no later than December 1, 2001. Following approval of the City Council for purchase of the property, staff plans to dedicate approximately 60 square feet of the 9,583 square-foot lot for the public right-of-way and 100 square feet for the slope/utility easement. The building would be maintained at its current location and would be placed for sale later to recoup some if not all of the purchase price. Oregon State law states that no individual would be required to vacate any dwelling until a comparable replacement has been found. Mr. St. John & Mrs. Slavich have found a property and are in the process of making an offer. They are eligible for relocation benefits, which include moving expenses and closing costs on both the purchase of their new property and on the City's purchase of their current property. The actual relocation benefits will be accurately calculated and adjusted after all of the costs have been incurred. The preliminary findings from the Phase 1 Environmental Site Assessment, which is being performed by Hahn and Associates, Inc., indicate that there is no evidence of recognized environmental conditions in connection with the subject property that would necessitate further environmental investigation. The written report is now being prepared. OTHER ALTERNATIVES CONMERED Acquire only the strip of land needed for the street expansion, and pay the costs for removal of a portion of the house and building a new garage towards the back of the lot. The Engineer's cost estimate of the removal and reconstruction of the structure is about $50,000. VISION TASK FORCE GOAL AND ACTION COIvIMITTEE STRATEGY This project meets the Tigard Beyond Tomorrow Transportation and Traffic Goals of "Improve Traffic Safety" and "Improve Traffic Flow". ATTACHMENT LIST - Property location map. - Photographs of the property. - Engineering drawing showing the street improvements in front of the property. FISCAL NOTES This project is funded in the FY 2001-02 CIP using Traffic Impact Fee funding in the amount of $1,840,000 for the design, construction and right-of-way acquisition for the project. $270,000 has been expended on the project, leaving $1,570,000 in the account. This amount is sufficient to purchase the property. I:\Citywide\Sum\Summary for Acquisition of St John-Slavich Property.doc 7 i 1 i i a 3 pE000.0.V"IG IMF00.MAi{G^ 4 'JIG lt4ly Gaarde Scree F P1RV 1E~N ~N I,pfovemenks phase 11 T A ^~~i ~ T U!V! V ZS~~p~A 11-~~H S\N S sN s N CSty ofT~gard 1ntw+"1tio"°n dv;,thstl+ oeval° shasdbevei& 13125e 5O ft 9223 T~9e S 63"171 .riu~ cG1G03R Vol Q C T Plot date Oct 0 G.vnaB dress ~.sZ`~gi~~ PHOTOGRAPHS OF SUBJECT PROPERTY i View of the subject dwelling looking across Gaarde Street at its intersection with 117"' Avenue. ® \ ® o i r - - 1 . "`~Y`rv! iii/, ~ , View looking east across 1 17"' Avenue toward the subject property. ~i St. Anthony's Cemetery .....t. ...:..V'• • d•' a - 0) SW GAARDE ST. N Proposed 5' sidewalk 24+00 tl' Propose 6' sidewalk Exist ' EOP -Exist _ dri ve way ' en trance ~ _ Exist RIW ` Proposed _ i 6' sidewalk W! . . 9.5 0.58 West 0.85 East _ s ! corner corner RIW Proposed setback ' line r ^ Exis t LO ~ . I J . ! a access to 0.~ \ front door Sta. + 7$ match e /SQ.: 14040 SW 117th p a vern enf T : A VENUE ' i Exist bldg T': 1 20 ` GAARDE STREET IMPROVEMENTS-PHASE II ENONEERIND DEPARTMENT 41, ,x,45 sw. MILL BLVD. 14040 Sal '017TH AVE CRECON 97223 MIX: LOL C4 OF trc F" , f221 `M-T40' ST. JOHN SLAAYICI•I PROPERTY 111; p1iji, AGENDA ITEM # FOR AGENDA OF 10/23/01 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE City County Insurance Services (CCIS) Trust - Resolution Acknowledging Contractual Relationshi PREPARED BY: Loreen Mill PIV DEPT MEAD OK Y MGR OK U ISSUE BEFORE THE COUNCIL Agree to the Trust Agreement and Rules with City County Insurance Services Trust so that the City can enter into a contractual agreement with CCIS for continued property/casualty insurance coverage. STAFF RECOMMENDATION Approve the attached resolution. INFORMATION SUMMARY The City of Tigard has obtained its property and casualty insurance coverage for the last 3.5 years from CCIS. Due to some changes in the wording of the Trust Agreement and Rules, it is necessary that each member of the Trust adopt a resolution stating they have read and understand these changes. The resolution acknowledges this contractual relationship with CCIS and states that we have received copies of the Agreement and Rules and that we accept the terms and conditions of coverage. While the City Council doesn't normally receive this type of information from commercial insurance companies, CCIS is different in that Tigard is a member of the trust; therefore Council action is required. The changes in the agreement are mostly clerical in nature and have not changed the substance of our coverage or relationship with CCIS. The City's Agent of Record, Mr. Ron Graybeal of JBL&K also recommends approval. This action will not affect the outcome of the self-insurance review that is currently underway. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution to approve. CCIS Agreement & Rules. FISCAL NOTES Funds are budgeted for insurance through CCIS this fiscal year. This action will not change the needed funding for coverage in 2001-02. CITY COUNTY INSURANCE SERVICES AGREEMENT AND DECLARATION OF ADMINISTRATIVE TRUST THIS AGREEMENT AND DECLARATION OF ADMINISTRATIVE TRUST (hereinafter "Declaration") is made this 1" day of October, 2000, by and between the LEAGUE OF OREGON CITIES ("League") and the ASSOCIATION OF OREGON COUNTIES ("Association"), acting through their respective Boards of Directors. RECITALS I. The LEAGUE is an intergovernmental entity established by intergovernmental agreement pursuant to Oregon Revised Statutes Chapter 190 to perform governmental purposes and functions, to promote the common interests of its member cities and to institute programs to assist those members in performing their proper functions at the least cost to their taxpayers. The ASSOCIATION is an organization for intergovernmental cooperation created by its member counties pursuant to ORS 190.010 to ORS 190.110 to promote the common interests of its member counties and to institute programs to assist those members in performing their proper functions at the least cost to their taxpayers. The above intergovernmental agreements authorize the League and Association to establish by trust or agreement a means to provide risk management and insurance services to their members. This Declaration is adopted as an intergovernmental agreement pursuant to ORS 190.010 and establishes an intergovernmental entity as permitted by ORS 190.010(5). Such entity shall be known as the City County Insurance Services (CIS), and shall be administered pursuant to this Declaration. 11. On June 22, 1958, the League established a trust known as the League of Oregon Cities Insurance Trust to provide employee welfare benefits to employees of League members. The trust was revised and restated November 1, 1984, and its name was changed to the League of Oregon Cities Employee Benefits Services Trust ("EBS Trust"). The EBS Trust Agreement was restated again on October 14, 1988, and is attached and incorporated as Exhibit A. a On March 11, 1960, the Association established a trust known as the Association of Oregon + Counties Insurance Trust ("AOCIT") to provide employee welfare benefits to employees of Association members. The AOCIT was revised January 1, 1993 and restated on July 1, 1993, and is attached and incorporated as Exhibit B. On July 1, 1981, the League and the Association established the City/County Insurance Services Trust (the "1981 CIS Trust") to provide property, liability and workers' compensation insurance coverage to their members. The 1981 CIS Trust was revised February 1, 1988. A copy of the revised Trust is attached and incorporated as Exhibit C. On April 16, 1993, the League and the Association adopted the City/County Insurance Services Declaration And Agreement of Trust (the "1993 CIS Trust") which established a trust and a successor board of trustees, and consolidated the Exhibit A, B and C trusts for administration by 1 M that successor board. The 1993 CIS Trust, amended November 18, 1994, created an entity known as the "CIS Trust" pursuant to ORS 190.010(5), the existence of which is ratified hereby. This Declaration (also referred to as the "ADMINISTRATIVE TRUST") is effective October 1, 2000, and constitutes a revision and restatement of the above 1993 CIS Trust Declaration as amended in 1994. The principal purpose of this DECLARATION is to consolidate administration of the EBS Trust, the AOCI T , and the CIS Trust in the Board of Trustees of this ADME,TISTRATIVE TRUST to accomplish the further objectives set forth in the following Recitals: III. In furtherance of the above, the LEAGUE and the ASSOCIATION, for the benefit of their respective members, agree: A. To continue and improve the CIS Trust program whereby the risks incurred by their member governments in the areas of tort liability, property loss, and workers' compensation may be effectively and economically managed, and whereby insurance and self-insured retention of such risks may be most responsibly and economically funded. B. To continue to provide and improve the EBS Trust programs and the AOCIT programs to which contributions from participating employers and contributions, if any, from participating employees can be paid and through which the Trust can create and administer health and welfare benefit plans, including (a) life, dependent life, accidental death and dismemberment insurance; (b) health benefits; and (c) disability benefits for non-occupational illness or injury, according to sound actuarial and underwriting principles. C. To consolidate administration of the three existing trusts. IV. This Declaration shall constitute a ratification, revision and restatement of the City/County Insurance Services Declaration and Agreement of Trust between the same parties dated November 18, 1994; provided, however, that amendments therein to the EBS Trust and the AOCIT are not rescinded. IN CONSIDERATION of the benefits to be derived for their respective members, and the mutual covenants and conditions herein contained, the LEAGUE and the ASSOCIATION declare and agree as follows: 2 ARTICLE 1. DEFINITIONS For the purposes of the consolidated administration of the CIS Trust, the EBS Trust and the AOCIT, the definitions of the EBS Trust Agreement, as restated October 14, 1988, and of the AOCIT Agreement, revised and adopted June 14, 1993, shall apply unless the context clearly indicates otherwise, and "Board of Trustees" or "Trustees" means the CIS Board of Trustees, designated under Article 2 of this Declaration to administer the trust plans of the CIS Trust, the EBS Trust, and the AOCIT. ARTICLE 2. BOARD OF TRUSTEES. 2.1 The ADMINISTRATIVE TRUST shall be governed by a Board of Trustees composed of ten Trustees. Four Trustees shall be appointed by the Board of Directors of the LEAGUE and four shall be appointed by the Board of Directors of the ASSOCIATION. The Executive Directors of the LEAGUE and the ASSOCIATION shall serve as Trustees. The LEAGUE and the ASSOCIATION, with respect to the Trustees appointed by each, shall adopt their own rules and procedures for the appointment, tenure, and removal of Trustees, subject to the following minimum standards: 2.1.1 If Trustees are appointed for a fixed term, terms shall be for no less than one year, and shall be staggered so that no more than one LEAGUE-appointed Trustee's term, and no more than one ASSOCIATION-appointed Trustee's term expires during any calendar year. 2.1.2 As a qualification for appointment and continued service, each appointed Trustee shall be an elected or appointed official of a city or county which is a member of the LEAGUE or ASSOCIATION appointing the Trustee and which is a participant in one or more coverages offered by the ADMINISTRATIVE TRUST. 2.1.3 In order to insure the faithful, independent, and impartia, :rcise of judgment and discharge of their obligations, Trustees shall, during their term of office, be subject to removal only for just cause. Nonattendance at three consecutive regular board meetings shall constitute good cause. 2.1.4 No Trustee shall serve, and no appointment shall be effective until such appointee acknowledges in writing full and unconditional acceptance of the terms of this Declaration and Agreement. 2.2 In the event of a Trustee's resignation, ineligibility (including disqualification under Paragraph 2.1.2 hereof), removal, or refusal to act, a successor Trustee shall be appointed as provided in Paragraph 2.1 hereof. 2.2.1 If the Trustee being replaced was serving a fixed term, the successor Trustee shall be appointed to serve the remainder of the unexpired term. 2.2.2 In the event that a Trustee shall cease to be qualified pursuant under Paragraph 2.1.2 hereof as an elected or appointed official, such Trustee may continue to serve for a period of 90 days or until appointment of a successor, whichever shall come first. 3 IN sill 11111 2.2.3 In the event that a Trustee shall cease to be qualified under Paragraph 2.1.2 hereof as an elected or appointed official of a participant in one or more coverages offered by the ADMINISTRATIVE TRUST, such Trustee may continue to serve for a period of one year, or until appointment of a successor, whichever shall occur first. 2.2.4 If a Trustee, wi'ihin the iirnes set forth in Paragraphs 2.2.2 or 2.2.3 above, shall again be qualified to serve, then such Trustee shall continue to serve as if such period of disqualification had not occurred. 2.3 Should a vacancy exist among the Trustees, the remaining Trustees shall have full power to act as the Board of Trustees. 2.4 Trustees, officers and agents of the ADMINISTRATIVE TRUST shall use ordinary care and reasonable diligence in the exercise of their powers and in the performance of their duties. 2.5 Trustees, officers and employees of the ADMINISTRATIVE TRUST shall be entitled to all rights, indemnities, immunities and defenses as provided to other public officials pursuant to the Oregon Tort Claims Act. 2.6 The Board of Trustees shall require designated persons performing services to the ADMINISTRATIVE TRUST under the above provisions to be bonded or insured in a form and amount set by the Board of Trustees. 2.7 The Board of Trustees shall be chaired by one of the appointed members chosen in accordance with the Board of Trustees' bylaws, and, in the absence of the chair, by a vice-chair chosen in accordance with the bylaws; provided, however, that the chair and vice-chair shall alternate annually between appointees of the LEAGUE and the ASSOCIATION so that each body is represented by an appointee holding one office or the other in any year, and the following year the representation is reversed. 2.8 The Board of Trustees shall hold an annual meeting between January 1 and June 15 of each year, and shall meet at such other times as may be necessary with the concurrence of any six Trustees or upon call of the chair. At the request of the LEAGUE or the ASSOCIATION, the Board of Trustees shall meet with Boards of Directors of the LEAGUE or the ASSOCIATION, jointly or separately. 2.9 Six Trustees shall constitute a quorum; provided, however, that if there are three or more vacancies in Trusteeships, the remaining Trustees shall constitute a quorum and shall have full power to transact business and act for the ADMINISTRATIVE TRUST. 2.10 All ADMINISTRATIVE TRUST action shall require affirmative votes of a majority of the members of the Board. 2.11 The chair or vice-chair of the Board of Trustees shall execute on behalf of the ADMINISTRATIVE TRUST all contracts, documents, and pleadings as may be approved by the Board of Trustees; provided that the Board of Trustees may delegate to any person or firm engaged pursuant to Paragraphs 4.1.2, 4.1.3, or 4.1.4, 4.1.12 a limited agency authority to bind 4 MEN MOM the ADMINISTRATIVE TRUST in certain cases or kinds of transactions to be specified in writing by the Board of Trustees. ARTICLE 3. PURPOSES OF ADMINISTRATIVE TRUST. 3.1 The express purposes and primary objectives of the ADMINISTRATIVE TRUST are: 3.1.1 To provide for the consolidated administration of the trusts described in the Recitals. 3.1.2. To make available to the LEAGUE and ASSOCIATION, and to those members who choose to participate, membership services in the form of a broad array of risk management services, including but not limited to risk financing, loss prevention and loss control programs, claims management and legal representation, risk management consulting, data gathering, information sharing, training and related services; 3.1.3 To stabilize costs associated with financing risk by aggregating the collective buying power of LEAGUE and ASSOCIATION members to secure the economic advantages of group purchase, joint self-insurance and pooled risk retention; 3.1.4 To assure that there is available to LEAGUE and ASSOCIATION members a market for liability, property and workers' compensation insurance coverage appropriate to the risks to which such members are exposed; 3.1.5 To create and administer health and welfare benefit plans according to sound actuarial and underw.:ting principles for members of the LEAGUE and ASSOCIATION, and such other local governments whose participation may be approved by the LEAGUE and ASSOCIATION. 3.1.5 To create and administer pooled self-insured retention fund(s) for members of the LEAGUE and ASSOCIATION, and such other local governments whose participation may be approved by the LEAGUE and ASSOCIATION, and to establish actuarially sound contribution schedules for participants in such pool(s) at appropriate retention levels; 3.1.7 To provide leadership in collaboration with CIS members, the LEAGUE and the ASSOCIATION in presenting to appropriate legislative and administrative bodies and committees information related to the programs administered pursuant to this Declaration. 3.1.8 To receive, account for, invest, and disburse, as lawfully due and payable, moneys collected from participating cities, counties and other local governments as premiums, fees, and other contributions to the ADMINISTRATIVE TRUST, and to establish and maintain reserves reasonably required to provide security and stability to the Trust Plans. 3.1.9 To be a leader in working with other programs and affiliates of AOC and LOC on issues of joint interest. 5 fil~jlg 71 3. 1.10 To recognize the diversity of Oregon's cities and counties and make every effort to design and actively market innovative and competitive risk management products and services appropriate for their wide range of needs and interests. 3.2 The above purposes and objectives of the ADMINISTRATIVE TRUST shall be construed to include those purposes stated in the trusts described in the Recitals. 3.3 The foregoing expression of purposes is not exhaustive, and in addition to other related objectives reasonably inferred from that list, the ADMINISTRATIVE TRUST shall have such other objectives, not inconsistent with this Declaration, as may be lawful for a trust or an intergovernmental association under Oregon law. 3.4 To the extent of any conflict or inconsistency between this Declaration and the declarations of trust described in the Recitals, this Declaration shall control. ARTICLE 4. POWERS, DUTIES, AND FUNCTIONS OF BOARD OF TRUSTEES. 4.1 In furtherance of the purposes set forth above, the Board of Trustees shall have the following powers and duties: 4.1.1 To act as the trustees of the trusts described in the Recitals, to exercise the trustee powers described in the declarations of those trusts, and to administer those trusts as described in this Declaration. 4.1.2. To approve the provisions of ADMINISTRATIVE TRUST plans, programs and policies;; determine, increase, decrease, or terminate, in whole or in part, the benefits and coverage provided by the ADMINISTRATIVE TRUST plans, programs and policies; select the carriers providing the benefits and to exercise all rights granted to a policy holder; and establish or modify rules of eligibility for benefits and employer participation. 4.1.3 To engage and oversee, as the Board of Trustees deems appropriate, the services of competent insurance agents and brokers to negotiate on behalf of the TRUST with insurance underwriters, and to market coverage and services to prospective participants in the ADMINISTRATIVE TRUST'S services. 4.1.4 To engage, employ and oversee, as the Board of Trustees deems appropriate, the services of competent professionals and consultants to manage or assist in the management, collection, investment, and disbursement of ADMINISTRATIVE TRUST funds. 4.1.5 To engage, employ and oversee the services of competent administrators and other staff to provide risk management and insurance related services to the ADMINISTRATIVE TRUST and its participants, including such claims reporting and adjusting, record keeping, infbimation sharing, loss control and prevention consulting, and such related administrative and consulting services as the Board of Trustees deems appropriate, and to delegate such administrative authority deemed necessary or convenient by the Board. 6 4.1.6 To review and approve policy forms, service contract forms, and other documents appropriate to the operation of the ADMINISTRATIVE TRUST, and to establish the limits of authority of the persons engaged under Paragraphs 4.1. 2, 4.1. 3 and 4.1.4. 4.1.7 To establish methods of calculating premiums for insurance coverages offered, and other service fees to be charged to participants in the ADMINISTRATIVE TRUST'S services; and to establish procedures for the collection, investment, and disbursement of moneys owed to and by the ADMINISTRATIVE TRUST, and actions to be taken with respect to delinquent accounts receivable. 4.1.8 To establish and maintain, from contributions and other assets of the ADMINISTRATIVE TRUST, reserves necessary according to sound actuarial and underwriting principles to provide stability and security to the ADMINISTRATIVE TRUST'S programs. 4.1.9 To provide for complete accounting, and at least annually, audit of the funds received, invested, kept and disbursed by the ADMINISTRATIVE TRUST; and to establish such accounts with financial and investment institutions and brokerages as may be necessary and prudent for the proper management of ADMINISTRATIVE TRUST funds. All such funds of the ADMINISTRATIVE TRUST may be aggregated for purposes of deposit, investment and disbursement. However, records of moneys received and disbursed shall also be maintained by classes of local governments participating in each of the separate programs and services of the ADMINISTRATIVE TRUST. Funds from each separate program of the ADMINISTRATIVE TRUST shall not be commingled but shall be held and used exclusively for the benefit of current and past participants of each separate program. This shall not preclude payment for shared administrative costs in such proportions as the Board of Trustees, in its discretion, may determine. 4.1.10 To acquire and retain, to the extent allowed by state law, every kind of property, real, personal or mixed, and every kind of investment, specifically including, but not by way of limitation, bonds, debentures, and other corporate or government obligations, interests in common trust funds, and securities of any open-end or closed-end management type investment company or investment trust, provided that in the making of investments the Trustees shall comply with the investment limitations of applicable law and investment policies of the Board. 4.1.11 To hold title to all investments or other assets of the ADMINISTRATIVE TRUST in the name of the TRUST, provided that for convenience in transferring bonds or other negotiable securities, title to the securities may be held in the name of the ADMINISTRATIVE TRUST'S custodian bank, or of its nominee 4.1.12 To maintain accurate records and accounts of all transactions, consistent with generally accepted accounting practices, which shall be available at all reasonable times for inspection by members, participating employers or beneficiaries. 7 4.1.13 To contract with the LEAGUE and the ASSOCIATION for such services and facilities as the Board of Trustees shall consider necessary and appropriate. The Board of Trustees may pay for such services and facilities out of ADMINISTRATIVE TRUST funds. 4.1.14 To compensate the LEAGUE and the ASSOCIATION for the use of their name and goodwill in support of marketing the products and services of the ADMINISTRATIVE TRUST. The Board of Trustees may pay such compensation out of ADMINISTRATIVE TRUST funds to the extent permitted by applicable law and prudent under pertinent tax laws. 4.1.15 To establish such advisory committees as the Board of Trustees deems advisable to assist in policy and operations of the ADMINISTRATIVE T RUST; and to appoint qualified persons to such committees to serve at the pleasure of the Board of Trustees. 4.1.16 To promulgate bylaws, polices and regulations for the operation of the Board of Trustees and the ADMINISTRATIVE TRUST consistent with the provisions of this Declaration and Agreement and the trusts described in the Recitals. 4.1.17 To exercise such other powers and to prepare and execute such other documents and agreements as may be lawful and necessary to implement more fully this Declaration and the purposes thereof. ARTICLE 5. USE OF ADMINISTRATIVE TRUST FUNDS. 5.1 Without further specific action of the Board of Trustees, but subject to any limitations or conditions set by the Board of Trustees in its bylaws or regulations, the administrators designated by the Board of Trustees shall disburse or authorize disbursement of moneys from funds of the ADMINISTRATIVE TRUST for any of the following purposes: 5.1.1 Payment of moneys due and certain under or by virtue of any contract, bond, benefit, plan or policy of insurance made or obtained by or on behalf of the ADMINISTRATIVE TRUST, or pursuant to any pooled self-insured retention fund established by the ADMINISTRATIVE TRUST; 5.1.2 Investment and reinvestment of ADMINISTRATIVE TRUST funds under such standards and limitations as may be approved by the Board of Trustees; 5.1.3 Payment of premiums due on fidelity, performance, errors and omissions, or other bonds and insurance which the Board of Trustees may require in its bylaws to protect the ADMINISTRATIVE TRUST and its Trustees and employees; 5.1.4 Reasonable and necessary expenses incurred by Trustees and employees for such items as travel, meals, lodging, telephone calls, and other out-of-pocket expenses incurred in performing their duties; provided that the personal services and time devoted by Trustees shall not be compensated. 5.1.5 Any other purpose authorized by this Declaration or by the trusts described in the Recitals. 8 5.2 Except as provided in Paragraph 5.1, or as authorized in a budget duly adopted by the Board of Trustees, ADMINISTRATIVE TRUST funds shall not be disbursed, expended or obligated without express approval of the Board of Trustees. 5.3 The Board of Trustees shall provide for an annual audit of ADMINISTRATIVE TRUST funds and operations, and for such interim audits as it deems necessary. Copies of such audits shall be furnished to each Trustee, and to the LEAGUE and the ASSOCIATION. The cost of such audits shall be paid out of ADMINISTRATIVE TRUST funds. 5.4 The Board of Trustees shall adopt an annual budget, consistent with generally accepted government budgeting principles, not later than the last day of June of each year. Such budget shall identify revenue and expenses for each ADMINISTRATIVE TRUST program, including but not limited to the trusts described in the Recitals. The Board of Trustees or its administrator shall, in the process of preparing the annual budget, solicit the advice of the LEAGUE and the ASSOCIATION regarding services required by their respective members. 5.5 Income from investments of the ADMINISTRATIVE TRUST in excess of obligations payable under this Article may, at the direction of the Board of Trustees, be distributed in whole or in part, from time to time, to local government participants in the program, either directly or by way of reduction of premiums, contributions, or other fees assessed to participants. Such distributions shall be based upon such formula as the ADMINISTRATIVE TRUST shall approve which includes both losses incurred and proportionate premiums, contributions, and fees paid by individual local governments participating in the program during the period since the last distribution, if any. Except as provided in this section, investment income shall remain with the ADMINISTRATIVE TRUST for reinvestment or satisfaction of the obligations of the ADMINISTRATIVE TRUST as provided in Paragraphs 5.1 through 5.3. ARTICLE 6. ELIGIBILITY FOR PARTICIPATION AND TERMINATION. 6.1 Subject to the terms of the trusts described in the Recitals and to regulations adopted by the Board of Trustees, the LEAGUE, the ASSOCIATION and each of their members shall be eligible to participate in the coverage, programs and services offered by or through the ADMINISTRATIVE TRUST. 6.2 In addition, "public bodies" as defined in ORS 30.260 (4) (b) and (c), may be allowed to participate in ADMINISTRATIVE TRUST programs and services. ARTICLE 7. INTEREST IN ADMINISTRATIVE TRUST PLAN ASSETS 7.1 Neither participating employees, participating employers, beneficiaries, parties to the Trust Plans nor any other person or entity shall have any right, title, or interest in the assets of the ADMINISTRATIVE TRUST. 7.2 Neither participating employees nor beneficiaries shall have any right to assign any benefits provided by any employee benefit plan of the ADMINISTRATIVE TRUST except to a beneficiary or to a provider of medical or hospital services. The benefits provided by plans of 9 the ADMINISTRATIVE TRUST shall not be subject to seizure by legal process or be in any way subject to the claims of creditors of a participating employee or beneficiary except for an authorized assignment to a provider of medical or hospital services. 7.3 For the purposes of this Declaration, the assets of the EBS Trust, AOCIT and 1981 CIS Trust shall be the property of the ADMINISTRATIVE TRUST. ARTICLE 8. DISSOLUTION OR TERMINATION OF ADMINISTRATIVE TRUST. 8.1 This ADMINISTRATIVE TRUST may be voluntarily dissolved upon declaration of the LEAGUE, acting through its Board of Directors, or the ASSOCIATION, acting through its Board of Directors. Such declaration of dissolution shall not become effective until delivered, in writing, to each Trustee, and to the chief administrative officer or governing body of each participating city, county, and other public body, and then not until the happening of either of the following: 8.1.1 Expiration or termination of every policy, contract, or other agreement under which any city or county participates in the services offered by the ADMINISTRATIVE TRUST, or is indemnified or insured by or through the ADMINISTRATIVE TRUST; or 8.1.2 The adoption and approval of a distribution plan pursuant to paragraph 8.3. 8.2 This ADMINISTRATIVE TRUST shall automatically terminate and dissolve upon the first occurrence of any of the following: 8.2.1 The date, on which there are no members of the LEAGUE or ASSOCIATION then participating in the services offered by or indemnified or insured by or through the ADMINISTRATIVE TRUST; 8.2.2 The date on which all cities and counties then participating in the ADMINISTRATIVE TRUST cease to be members of the LEAGUE or the ASSOCIATION; or 8.2.3 Upon the dissolution, adjudication of bankruptcy, or appointment of a receiver for either the LEAGUE or the ASSOCIATION. 8.3 Upon dissolution or termination of the ADMINISTRATIVE TRUST; 8.3.1 The balance, if any, of assets arising from property/casualty programs of the ADMINISTRATIVE TRUST remaining after satisfaction of all obligations of the ADMINISTRATIVE TRUST shall be distributed according to a plan furthering the purposes of this ADMINISTRATIVE TRUST and adopted by the Board of Trustees with the approval of the LEAGUE and the ASSOCIATION. In the event such a plan is not approved within 180 days of such termination or dissolution, such remaining assets shall be distributed among those local governments who were participants in the ADMINISTRATIVE TRUST at any time during the 12 months immediately preceding dissolution or termination, in proportion to their individual actual payments made to the ADMINISTRATIVE TRUST of premiums, contributions, and fees during that 12 month period. 10 8.3.2 The balance, if any, of assets arising from health and welfare benefits programs of the ADMINISTRATIVE TRUST remaining after satisfaction of all obligations of the ADMINISTRATIVE TRUST shall be applied to purchase or provision of benefits which the Board of Trustees may determine for employers who are participating employers on the date of termination, or for individuals who are participating employees or beneficiaries on the date of termination. The Trust Plans' assets shall not revert to, or be used for, the Trustees of the Board of Trustees or the LEAGUE or the ASSOCIATION. 8.4 Automatic termination as provided in Section 8.2 shall not affect the rights of any participating local government under any policy of insurance underwritten by an insurer other than the ADMINISTRATIVE TRUST. 8.5 Upon dissolution or termination of the ALiM NIS T RATiV TRUST, the Board of Trustees shall continue to act for the purpose of dissolution and the execution of all instruments which may be required to dissolve and liquidate the Trust Plans or ADMINISTRATIVE TRUST. 8.6 Termination or dissolution of the ADMINISTRATIVE TRUST shall not cause termination or dissolution of the trusts described in the Recitals. Such trusts shall dissolve or terminate according to the terms of each trust declaration. ARTICLE 9. AMENDMENTS. 9.1 This Declaration and Agreement may be amended from time to time by mutual written agreement of the LEAGUE and the ASSOCIATION acting through their respective Boards of Directors; provided that the LEAGUE and the ASSOCIATION deliver to each Trustee a full copy of the proposed amendment at least ten days prior to taking any action approving the amendment, and consider any written or oral comments by the Trustees either individually or as a Board of Trustees prior to such action. 9.2 No amendment shall operate to the prejudice of any vested rights held by any participant in the program under a policy, contract, or other document for the benefit of such participants. 9.3 The ADMINISTRATIVE TRUST shall not be amended in any manner inconsistent with the legal requirements applicable to the ADMINISTRATIVE TRUST to permit the ADMINISTRATIVE TRUST'S assets, or any part thereof to revert, or be diverted, to the benefit of any employee or any person other than the Participating Employers, Participating Employees or Beneficiaries to the extent contributions were made for the benefit of the Participating Employees or Beneficiaries. An amendment, by its terms, may be retroactive. ARTICLE 10. SEVERABILITY. If any provision of this Declaration and Agreement is adjudicated to be invalid, unenforceable, or unconstitutional, the remainder of the provisions not subject to such adjudication shall not be affected and shall continue in full force and effect. 11 PON IN WITNESS WHEREOF, the LEAGUE and the ASSOCIATION have approved the foregoing amendments on the Ist day of October 2000. ASSOCIATION OF OREGON COUNTIES President Executive Director LEAGUE OF OREGON CITIES President Executive Director 12 MIMI CITY COUNTY INSURANCE SERVICES TRUST LOSS FUND PROTECTION AND SURPLUS DISTRIBUTION RULE NUMBER 1 This Rule, effective July 1, 2001, supercedes and replaces Rule Number 1 ("Net Income Distribution"); Rule Number 2 ("Contribution and Loss Allocation"); and the policy statement on "Loss Fund Surplus" dated April 14, 1989. The City County Insurance Serjices (CIS) Board of Trustees adopts the following rule regarding the protection of CIS Trust Loss Funds for pooled self-insurance operations and the distribution of surplus from such funds. A. Loss Funds. CIS Trust Loss Funds consist of Member Contributions, investment earnings and other miscellaneous revenue. For such coverage as the Member elects in a Fund Year, an "Initial Contribution" is charged in accordance with CIS rating guidelines. CIS rates are based on estimated losses expected expenses and a prudent level of reserves determined by the Board. In any one Fund Year, the Board's targeted reserve funding level is an amount sufficient to pay the maximum probable claims in that year at confidence levels determined by the Board upon the advice of its consulting actuary. "Initial Contributions" represent a deposit into the Loss Fund against which losses and expenses are charged. The Board may impose "Deferred Contributions" as described in Section B of this rule, in the event that: L4 (1) Ultimate losses and expenses exceed Loss Fund revenues for the Fund Year, and (2) In the judgement of the Board, this shortfall presents a threat to the overall H fiscal viability of the Trust's Loss Funds, The Board may declare a Surplus distribution as described in Section C of this rule when Loss Fund amounts exceed ultimate losses, expenses and the Board's target level for outstanding claims reserves. Loreen\H:\DOCS\Insurance\CCIS\Rule one - 2001.doc ~3. Deferred Contributions If the Board determines that the collection of "Deferred Contributions" is necessary in order to protect Member assets in one or more Loss Funds, then the following will apply: (1) Deferred Contributions shall be assessed against the Members who participated for such coverage during the Fund Year for which such Deferred Contribution applies. Amounts due shall be in the proportion that each such Member's contribution and share of losses bear to the total contributions and shared losses of all Members for such coverage in such Fund Year. (2) An Entity that participated as a Member during the Fund Year for which Deferred Contributions are assessed is obligated to pay such Deferred Contribution when requested by the Board, regardless of its membership status at the time such Deferred Contributions are imposed. (3) The total of all contributions paid by a Member for a coverage for a Fund Year, including any Deferred Contributions paid pursuant to this rule, shall be used for purposes of determining distribution of Surplus as described in Part C of this rule. (4) Members shall be notified by January 31 if the Board proposes to collect Deferred Contributions in the upcoming fiscal year beginning July 1. The Board shall advise Members of their individual Deferred Contribution amount not later than March 31. Such amount will be due and payable at the same time as contributions for fiscal year coverage. (5) A Member's Deferred Contribution will not exceed 50% of its Initial Contribution. C. Surplus Distribution. "Surplus," is defined in the CIS Bylaws (Article 1.17) as "those monies remaining in a Loss Fund after the payment of the costs of administration and excess insurance, payment of claims and establishment of prudent reserves for outstanding claims" No distribution of Surplus funds will be made until reserve funds for outstanding claims have been accumulated to the target levels set by the Board, and then only to the extent such reserve levels are not impaired. If the Trustees determine that, consistent with this rule, a distribution of Surplus is appropriate, funds shall be distributed to the Members in accordance with the following: Loreen\H:1DOCS1lnsurance\CCISXRule one - 2091.doc lip (1) If the Board declares a distribution of Surplus funds for one or more Fund Years, it may direct staff to offset such distribution for individual Members by some, or all, of any Deferred Contributions that Member may be required to pay under Part B of this rule. (2) No Member shall have a right to any specific share of Surplus funds except as herein provided. (3) Distributions, as determined herein, and with appropriate offset for Deferred Contributions, shall be by means of loss stabilization credits held in the name of the Member and available to apply against future contributions or, at the sole discretion of the Board, by means of cash payments to current Members. Loss stabilization credits accruing to non-Members expire on July 1 following three complete Fund Years after the distribution is made. (4) No distribution of Surplus shall be made in any manner to any Member which withdraws prior to the end of the period of Membership established by the Trust, which period shall not exceed three (3) full Fund Years. (5) At such time as the Board determines an amount of Surplus available for distribution, said Surplus shall be distributed as follows: i. One-third (1/3) of the Surplus will be distributed to Members who made contributions in the Fund Year, for the coverage for which Surplus is to be distributed. The proportion is that which each Member's contribution bears to the total contributions of all Members in the Fund Year, for the coverage for which Surplus is to be distributed. ii. Two-thirds (2/3) of the Surplus will be distributed to Members who made contributions in the Fund Year, for the coverage for which Surplus is to be distributed. The proportion is that which each Member's contributions, less incurred losses, bears to the total contributions, and less total incurred losses, of all Members in the Fund Year, for the coverage for which Surplus is to be distributed. However, no distribution shall be made of the two- thirds of Surplus to Members whose contributions, in the Fund Year, for the coverage for which Surplus is to be distributed, • are less than their incurred losses. (6) More than one distribution may be made for a given coverage for any Fund Year. In the event of a second, or subsequent, distribution the amount to be distributed to a Member shall be computed in accordance with this rule, based on contributions and loss information as of the date of such later distribution. The amount so determined shall be reduced by any amounts previously distributed to the Member. No adjustment will be made due to changes in incurred losses after the date of the distribution. Loreen\H:\DOCS\Insurance\CCIS\Rule one - 2001.doc D. ®ther Provisions. The following also apply to CIS Loss Funds. (1) Payment of Claims. The Trust will make or secure payment or settlement of claims in accordance with the terms and conditions of the coverage agreements. (2) Excess Losses. In the event that a single loss or series of losses may exceed the amount of protection afforded by the Loss Fund, other insurance carried by the Trust and provisions for Deferred Contributions under this rule, payment of valid losses shall be the obligation of the individual Member or Members against whom the claim(s) were made and perfected by judgment or settlement. (3) Transfer Among Loss Funds. The Trustees may, in their sole discretion, transfer monies among CIS Trust Loss Funds, in the event of a deficit in any one Loss Fund in a Fund Year. However, such transfers shall be made only when there is a reasonable expectation that repayment can be made from future contributions and earnings of the Loss Fund that has incurred the deficit. Loreen\H:\DOCS\Insurance\CCIS\Rule one - 2001.doc CITY COUNTY INSURANCE SERVICES TRUST APPLICATION OF AGGREGATE PAID LOSS DEDUCTIBLE RULE NUMBER 2 Adopted April 61h 2001. The following supercedes and replaces Rule 3 adopted 8/16/91 The City County Insurance Services Trust (CIS) adopts the following Rule regarding the application of aggregate paid loss deductibles for all Fund Years beginning on or after July 1, 1987. 1. Paid losses shall be invoiced and paid quarterly. Amounts due under the deductible shall be considered Contributions subject to the provisions of Articles 2.8 and 3.1.1. of the CIS Bylaws. 2. For ease of administration, the liability deductible shall apply jointly to general automobile liability losses. The obligation of the Member to pay for losses shall cease when the aggregate amount paid equals the amount of the deductible, regardless of the type of the claims involved. 3. CIS and any Member with a deductible may, by mutual written agreement, agree to a liquidated value for the remaining payments due under the deductible. 4. Surplus Distribution which may be due to a Member pursuant to Rule Number 1 shall be computed as if the Member had no deductible. From such distribution shall be deducted the savings, if any, resulting to the Member from the deductible. For liability coverage such savings shall be computed by allocating the deductible between general liability and automobile liability based on initial contributions, less paid losses for each coverage. 5. For liability coverage, Contributions and Loss Allocation pursuant to Rule Number 1 shall be computed as if the Member had no deductible and the full amount of the initial Contributions had been paid. i 3 Loreen\H:\DOCS\Insurance\CCIS\Rule two - 2001.doc 71 CITY COUNTY INSURANCE SERVICES TRUST OPTIONAL DEFENSE BY MEMBER RULE NUMBER 3 Adopted April 6th, 2001. The following supercedes and replaces Rule 5 adopted 8/16/91 The City County Insurance Services Trust (CIS) adopts the following Rule relating to Optional Defense by Member, pursuant to Article 3.2 of the Trust Bylaws. 1. In any casualty case or claim where CIS staff or claims administrators reasonably believe a Member will object to settlement, the following actions shall be taken: a. The Member shall be advised in writing of the nature of the proposed settlement and of the Trust's reason, in summary, for recommending such settlement. b. The Member shall be advised in writing of its right to refuse to accept the settlement, on the terms set forth in the Trust Bylaws. 2. A Member electing to refuse a settlement shall execute an agreement with the Trust accepting responsibility for all additional costs as set forth in Article 3.2 of the Trust Bylaws. 3. The Member shall have the option of assuming the defense of the case or claim, in which event the Trust shall tender to the Member such sum as was payable under the terms of the settlement rejected by the Member. Otherwise, the Trust will continue to administer the case or claim, and any associated legal defense, with all amounts expended thereupon, in excess of the amount of the settlement rejected pursuant to this rule, payable by the Member. Loreen\H:\DOCS\Insurance\CCIS\Rule three - 2001.doc AGENDA ITEM # FOR AGENDA OF October 23, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUN 4ARY ISSUE/AGENDA TITLE Approval of Sorg Rhododendron Garden designation at Summer Lake Park. PREPARED BY: John Roy DEPT HEAD OK T- CITY MGR OK u ISSUE BEFORE THE COUNCIL Shall Council approve the request by staff to designate a portion of Summerlake Park as the Sorg Rhododendron Garden and a placement of a plaque commemorating the garden. STAFF RECOMMENDATION Staff recommends that Council approve the designation as the Sorg Rhododendron Garden. INFORMATION SUMMARY In May 2000, the City purchased a piece of property on Main Street, which was formally known as the Sorg Property, from the Sorg family. The property was purchased for the purpose of connecting the Fanno Creek Park trail to Main Street in downtown Tigard. A condition of the sale agreement was that the City would incur the cost of up to $5,000.00 for the transplanting of rhododendrons and azaleas from other Sorg family properties to Summerlake Park, and for providing a monument. The rhododendrons that were successfully transplanted last summer were 20 + years old and had an approximate value of $15,000.00. The transplanting of the rhododendrons utilized all the funds made available; therefore Jeffrey Sorg will provide the plaque to be installed on a landscape rock at the garden. Since the inception of the garden, Jeffrey Sorg has continued to make --ontributions of plant materials to the amount of approximately $2,500.00 to the Parks Division for adding to the garden. Volunteers from the community have assisted with the improvements of the garden by spreading barkdust and blackberry removal. In addition, Mr. Sorg took it upon himself to have the Summerlake Rhododendron Garden registered with the American Rhododendron Society. The garden will be dedicated to Otto Sorg, who was a long time Tigard resident. OTHER ALTERNATIVES CONSIDERED Reject staff recommendation VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The designation of the Sorg Rhododendron Garden complies with the Tigard Beyond Tomorrow Goal for Community Character & Quality of Life. Through the creation of the garden, Council will be enhancing ~~l1u~a Summerlake Park and providing the community with an opportunity to enjoy the quiet beauty of the many varied species of azaleas and rhododendrons blooming from early spring to mid-summer. This is the only public walk through garden of its size in the community offering both educational and expansion capability. ATTACHMENT LIST • A copy of the proposed plaque e Resolution designating commemoration • Resolution 99-37 - Tigard Memorial Policy FISCAL NOTES There are no funds required to designate the area as the Sorg Rhododendron Garden. AVG in memory Otto Varl Sorg 1995.198% please take care of my » a garden. -Otto Sorg odode~dran Soeie~ member 81 the imeritan iS ubiit garden is u d in part by private danati D the City artment °rh p Fun ®t Tigard, Parks p Maintair►ed by ty kstablisbed: 2000 Pill i N• ~ I` CITY OF TIGARD, OREGON RESOLUTION NO.99-3 _ A RESOLUTION ESTABLISHING A POLICY OF THE CITY COUNCIL ON 'LACING MEMORIALS IN CITY PARKS. WHEREAS; the Tigard City Council desires to have a policy for designating memorials with: City park facilities, City-owned properties and with the naming of building and park properties; and WHEREAS, the City Council recognizes that over the past several years, various park lanas bade been acquired by the City of Tigard and various facilities have been built at City parks and proper ies which could appropriately be named in memory of individuals who have provided service to the comniurity; and. WHEREAS, in the past the City has named properties or facilities in memory of individuals without the .benefit of an established City policy; and WHEREAS, the Council wishes to have a formal policy to apply for official naming of City parks, facilities and features within parks. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Council. hereby adopts the Memorial Policy described in Exhibit "A" attached hereto. PASSED: This O day of 1999. or - City of Tigard ATTEST: City Recorder - City of Tigard i:\adm\eath&ouncilkewlution manorial policy.dot RESOLUTION NO. 99-,3.-? Page 1 EXHIBIT "A" TIGARD MEMORIAL POLICY FOR NAMING CITY PARK FACILITIES, DISTINCT ELEMENTS WITHIN CITY-OWNED PROPERTIES, AND CITY BUILDINGS PURPOSE: To outline the policy, criteria and process for designating memorials within City park facilities, distinct elements within City-owned properties and naming of buildings and park properties. BACKGROUND: As the City adds parks, open spaces and public facilities by acquisition and donation, the City has found that there is a need for a process to honor individuals or groups by naming City parks, distinct elements within City-owned properties or City buildings and to place memorials to advise the public of the recognition. In addition, the City has been the recipient of bequests which have required that the City recognize the financial contributions by memorializing the gift in some way. Finally, in the past, the City has accepted as a term of purchase of park land a requirement that the City acquired property be developed into a park with a specified park name. y In order that the City Council and staff have guidelines to follow when considering requests that memorials be placed within City park facilities or that City parks or buildings be named after individuals, a policy should be in place. POLICY: Land, facilities and features within property owned by the City of Tigard will be named through an administrative process in accordance with established criteria that emphasize community identity and service to the community. Criteria for naming City park facilities, distinct elements within City-owned properties, and City buildings: 1. Memorials within City park facilities - Memorials included within this category are memorials which would be placed on or near basic park amenities, such as benches, picnic tables, trees, shrubs and plaques. If the memorial meets park standards for construction and materials, the Parks Division will assume mai tenance responsibility for the useful life of the memorial. Replacement of the memorial shall be afthe discretion of the Parks Division staff. Interested parties must submit -a written request to the Parks Division regarding the type of memorial, proposal occasion and significance of the memorial. Parties interested in placing memorials shall be financially responsible for the purchase of the memorial. An extensive review process is not necessary fcr these types of memorials. These requests shall be handled administratively by the Parks Division to ensure that City standards are met. The Parks Division has the right to adjust the location of the proposed memorial. The Parks Division shall notify the City Council of any actions taken to accept and place new memorials within City parks. The standards that the Parks Division will follow in regard to park memorials are: a) Benches - benches must be made of wood, contoured or flat-styled pedestal, outdoor benches unless an alternative material is approved by the Parks Division upon a finding that there are circumstances that exist that make it appropriate to use the alternative material. Any bench to be contributed as a memorial and to be placed within City Will park facilities shall be purchased through a Parks Division approved manufacturer. A brass plaque may be attached to the bench but shall be no larger than 2 %2 x 6 inches in size. Prior to purchasing any bench for display in City parks, an interested party must contact City staff and review the example of approved benches maintained by the i City staff. b) Trees - trees planted at City. facilities as memorials must be at least 2 inches caliper, native to the area and fit into the existing landscape scheme of the park area or fit into the adopted plan for tree planting in that area. c) Plaques - plaques may be placed in conjunction with a shrub or tree which are donated to the City as a memorial. Plaques shall not be placed as stand alone features. Plaques must be made of bronze and be no larger than 8 Y2 x 11 inches in size. Plaques must be, set in concrete, aggregate rock, or a boulder. City staff shall review the design of plaque and setting. Examples of the type of plaques approved by the City shall be made available by Parks staff. 1! 2. Distinct elements within City-owned parks - Memorials can be placed at distinct elements of City-owned properties, such as shelters, sports fields, gardens, wetlands, tennis courts, rooms, fountains, ponds, paths, art, etc. NNW Individuals interested in having a distinct element named in honor of an individual are required to submit a written request to the Tigard City Council regarding the particular type of amenity in which they are interested in a sponsoring. Applications shall be made through the Parks Division. a Requests for such amenities may be made to honor an individual who has passed away or as an honorarium for someone who is living and has made a contribution to _the City, either financially or through civic duty. Review of such requests shall be made by. the City Council. Council approval is needed. Guidelines regarding signage shall be adopted by Council based on recommendations made by the Parks Division. The standards that the Parks Division will follow in regard to signage will be kept on record at the Public Works office. Examples of suitable signage will be available for public viewing. 3. Naming of buildings and park properties - City buildings and park properties may be named to honor individuals or groups. Interested parties shall submit a written request to the Tigard City Council regarding the property 'or building which they are interested in having Council name in honor of an individual or group. In addition, the City Council on its own motion, may consider naming a building or park. This type of memorial requires extensive review and Council approval in the form of a resolution. City staff will deal with guidelines for Council consideration. The standards that the Parks Division will follow in regard to signage will be kept on record at the Public Works office. Examples of suitable signage will be available for public viewing. lAadm\memorial policy.doc .T r . a r^r-T,~' s TM- ^rgzr - ~I j S n ~ ~ s~ ✓fi~`~+k'1' u4le j~._•'rr'L~d r~,-`1~~,.t~r t ~t„ }EY.y 1 - f5 .st '~f L.~ff a3Yl~~ D ~ + ~,t r rt, s?1~~ ~ T, r L "ty~ tr t ~ fiTri~GS~n~I LM Tt° 2k.2r I'.JY a!'T r f 1.,, c Yeyl r 1~ 7 d Mon d ~ a*+~A ~'{`''Jirt'`~;Ixlt}'.r~'yd yvf ti•tiT , t51 4 ~ r ~ "Ir S ~~~f'f ~ $~^xlfl { + ~TM~ rh= t S5 r'rt. 7~' a V Y l ~i t Y . " j~t~r'a 1 ),.P ` }t gfj L,}~~,[1aSi3t (ir it Z~.{'q.3 "1r } ° ' 1 1' 1 t l v 4 fnt~ Z 1d.% 9 f a.t 7a's ~'rJq ~rst ~ia ~ , r "f r y t at t a t 1 y F }e jac ' b + ~`h~' :t"~,+ j'`4~l''}~~i,,Ci ~1.'tlr f t.,S~} 7 f i 5tx~ 1 } < ~ r' • r ~ 7tt c ~ia a:ff>~-a n . at a af. 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' ` ,i )d try f'~1+!- 'f y;•` . . r_ iffri I's F T'~ ~ ~ I# ~ ts~Y,,kv 4} :~i<'14 •y. ta~t'~l ~1' J,, -r ~,h a3~•~ ~ ~ ktq~y~ ~ ~!y ,r W.r!~ \ f4. of s 1~ 11LL ti' '+4a~ ~ y t F' t t ~ c 4. e ® S'T' SUMMER, THE PARIS DIVdZ31:6- I _ - 1 T RAN SPLANT ED APPR®XIMAT E L, RHODODENDRONS AND AZALEAS THAT ERE 20 + YEARS OLD WITH A VALUE OF $159000. .JEF'F'REY SORG HAS CONTINUED MADE CONTRIBUTIONS OF PLAIT MATERIALS TOTALING APPROXIMATELY $29500 FOR ADDITIONS TO THE GARDEN. „Mitt ~..~5.~•~%k•-^'• p-4}~:ah l' .i ~~:'i s~ry~ f .s~~ ~N~ ' 1~ ' 't 11i.,, +1-...i~ F~` 7^` I ~a~7~~' z .t.br"' I•^Ft•` r. ~t ~~~j •i~~~ ~ j~ 'a ~t vni 444"` 1~3 \43'~ A'O k"p" i!`~•' ~r ,~iT► I r«yry5'`~~.., t;'' t 'f i..... vim- -r' . 1; YiT . l ' Ric 7!., X.1,1 •t~-.. 1N K ~i•L.j+l r• ``}~~~/Q{~''~~1 F{ ~ .~r. I A ♦'1 VI h, x♦ 4~r.~ ' w w ~i'x." 4 . , '`•,w s \I't{.•.. 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WITH `T"H AMERICAN RHODOOENDROW SOCIETY IN DEDICATION T'0 R. ~ S C9 GRANDFATHER, TT i i IRV I d 9 ~ V y -1: knX i i + r•'~` 'rye r , r ; y_ ¢,if.~ N•ui;+'~a"•i w~-+ ' ,~•F - ~~n . I~ ~ ~J. r l~ 4 r T•S r. o •ia d T .gyp, ~ N .t' ;•~s 3,t I ik. 6w r r r C~ cs ay-r i S. ¢ " ."w ILIA r Otte rI Sum ~9p5 - ~90~ «please take care Of my 17 garden. _ _Otto Sorb. AUerica', • member the 11C ~r~e~t ~ ed in part by private d®~ ~°upart~ent Ub yund the City of Ward, p aintained~y iStablished~ 2040 i p "4'i4~ W . -.~'•~~t.l['~ t CLyk.;r p, .~li+~~~ • wt• - f '9.r 5: ;ta( f, a:Si'a!,-t i::.. ;r-; Yrx<i~'.. t.-. K]fT l~j, x •cY+,. :.~Aa~.S .7 s ~yQ,r]tT 1~, l• • a C ~ ~ r a l ~ 7 +t jy~.' ~ - aa. 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M.si ,`~~r ` ) ryl• L.+.• r' .I~• y .t ri.~Y~"` f {'r ` T+i.~a ;.'s tit ♦ - ' e taT r~L\ r'FS K ,y t' 4 t h { s A 4, r.,rli .~r • ~ ' ~ , - r ~ . , Y . , t ` ..1, ~ .,ryr Cs ~ ~ . t` t • ~ x,f'{' ' • a,.t•i,$. :t.. -ass. .may r",'P•+rY lam t -101013S o o cout4cll,To ary R O'~ T"f, S p,iROIDOTL) G kI)S b0ldodc rl Sorg 0"tto go mom®9g~5.1ssz ice care of wy «pleas garden' „ -Otto s°rS ~~rer~~aYS s dork a ~yepastg°t $~b~geof y iv ar~ p& i~ Ott a retained Y t g$tabl she+~!P4~o •~g~~S P'~bl°o garal M pu AGENDA ITEM # 5 FOR AGENDA OF October 23.2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Model for Proposed New Library and Public Participation Plan presented by the New Library Construction Committee. PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL The New Tigard Library Construction Committee is presenting the architectural model of the proposed new library to the City Council. The Committee will also be presenting the plan to provide information to the public about the proposed new library. STAFF RECOMMENDATION The staff recommendation is for the City Council to direct the Construction Committee to continue its work. INFORMATION SUMMARY At the City Council meeting of August 14, 2001, the Council gave authorization for BML Architects to construct an architectural model of the proposed new library. The Committee met with BML Architects to develop the conceptual design and construction of the model of the proposed new library. The Committee has also developed a plan to provide information to the community about the proposed new library. The plan incorporates community presentations, electronic resources like the City WebPage, cable television and print resources to effectively disseminate information and update the citizens of Tigard accurately about this project. At this time, the Committee is prepared to present the model to Council and present the information plan. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEG`I Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all ages. ATTACHMENT LIST PowerPoint Presentation. FISCAL NOTES N/A F-C athy Wheatley Public Information for the Prop New Library ppt Page 1 ti Sf~ tr~ .4 x 5 r. 1 PL i a ` r for the Pro os° rary~ s ~ 2 f e 1^Li 7!':...` t .ice r' ~{i ~C i~ ;{I f i f 4+T S 'lpy.^r'k1FY~r+}+~.~5. dr^r~Y~,r,,>tE~".4 si =1 Page 2 ` Cathy W heatley Public Information for the Prop New Library ppt - + f [s d i t N ! G 1' r t r i. 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L~, r r{t ~t r: , r izF > q t c 92~ti AGENDA ITEM No. 6 mate: October 23, 2001 LIC I TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: CONSIDER A RESOLUTION ADJUSTING SOLID WASTE TES Davie to Time Constraints City Council May Impose Time Limit on Testimony t 1.1ADMIGREEMCCSIGNUMPH TESTM14Y UPDATED 6-13.00C 1 1 t t II I 'Will r I~1P11Ii8um.-- AGENDA ITEM No. 6 PLEASE PRINT Pro onent - S eakin In Favor Opponent - (Speaking A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # (fl FOR AGENDA OF October 23, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Solid Waste Rate Adiustment Public Hearing PREPARED BY: Tom Imdieke/Loreen Mills DEPT HEAD OK _C) f CITY MGR OK ISSUE BEFORE THE COUNCIL Whether to adjust the solid waste rates as recommended by the citizen-based Solid Waste Work Group. STAFF RECOMMENDATION Approve adjustments to solid waste rates as recommended by the Solid Waste Work Group and staff to be effective on January 1, 2002. INFORMATION SUMMARY A citizen-based Solid Waste Work Group was formed to review solid waste and recycling rates due primarily to changes in the solid waste industry that were the result of recent court decisions. The court decisions, although currently under appeal, have resulted in limiting the ability of the City of Tigard's two haulers, Pride Disposal and Miller's Sanitary Service to remain competitive in the drop box portion of the collection and hauling business. The other reason to conduct this review was that the last residential rate adjustment was in 1995. As part of this review, the City Council recently adopted Resolution 01-54A updating Council policies affecting solid waste rate actions. The policy outlines the Council's desire to eventually have solid waste rates be profitable by each service type (i.e., cart, container, drop box). This would provide solid waste collection and hauling rates based on cost of service or on the actual cost of delivering service rather than charging one customer service type more than their share of the cost. The policy also directs that the current container subsidy of the cart and drop box rates be reduced taking a phased-in approach over the next seven years at increments that are acceptable to the City Council. In addition, the policy continues with the established practice that any rate adjustment provide a ten percent (10%) profit margin in the aggregate on gross revenue (before tax, net profit). Members of the Solid Waste Work Group represented a variety of interests, including seniors, recyclers, businesses, and the Chairman of the Washington County Solid Waste Advisory Committee. The two haulers in Tigard also participated in the rate review but were not voting members of the work group. Public meetings were held by the work group to discuss solid waste and recycling issues and rates. The recommended rates, attached to the resolution as Exhibit "A" have been developed keeping in mind current market conditions and the desire of the City Council to eventually have solid waste rates be based on cost of service. Members of the Solid Waste Work Group also encouraged the City to continue placing emphasis on recycling so that the amount of waste not having to go to a landfill can continue to increase. With the rapid changes in the hauling/collection industry, the work group also encourages the Council to make future rate adjustments in fewer than seven years to achieve cost of service rates if at all possible. Staff will review this option each year during the review of the haulers' annual financial reports. The majority of the residential customers (66%) use a 32 gallon cart with yard debris service. Under the recommended rate structure, those customers would be paying an additional $1.60 per month. The mini cart or 20 gallon cart customer would be paying an additional $1.30 per month. Please see attached Proposed Residential Rate Comparison Sheet for further comparisons. Drop box customers would be paying an overall increase of 10% for their service. The individual rate for the container or commercial customer varies by size of container ranging from a 32 gallon cart to an eight yard container. Overall the rates in this service category have been set to reduce the overall gross profit margin by approximately 5.5%. Individual customer rates, however, have been adjusted to a cost of service rate. In summary, some rates have been increased while others have been reduced to reflect the actual cost of delivering that specific service. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Proposed Residential Rate Comparison Sheet Resolution to adopt rate change. FISCAL NOTES The City receives franchise revenue in the General Fund in the amount of 3% of gross revenues or approximately $171,000 in Fiscal Year 2001/02. This rate adjustment will not have a significant impact on this figure. PROPOSED RESIDENTIAL RATE COMPARISON t Proposed Current (2002) (1995) Rate Rate Difference Recycling only (red bins & cart) monthly $9.96 $7.70 $2.26 (red bins only) monthly $4.98 $4.70 $0.28 (yard debris cart only) monthly $4.98 $3.00 $1.98 Mini cart (20 gal) with yard debris monthly $16.10 $14.80 $1.30 without yard debris (see yard debris exemption process) monthly $13.85 $12.75 $1.10 Cart (32 gal) with yard debris monthly $18.75 $17.15 $1.60 without yard debris (see yard debris exemption process) monthly $16.45 $15.10 $1.35 Cart (60 gal) with yard debris monthly $29.25 $28.58 $0.67 Cart (90 gal) with yard debris monthly $35.50 $34.93 $0.57 On-calf service (mixed waste, red bin and yard debris recycling) each call $9.50 $8.85 $0.65 • All carts must be placed within 5' of the curb unless yard service rate is paid. • See Tigard Solid Waste Administrative Rule #99-1, Exhibit A for yard debris exemption process. Yard Debris Exemption Procesa - Administrative Rule #99-1 Existing neighborhood or homeowners' associations with at least 15 households as members should be provided with an opportunity to elect to exempt their members from the yard debris collection service, if they have a contract for yard maintenance service which includes the hauling and recycling of all yard debris. Each hauler will administer the exemption program for their franchise area on July 1 st of each year according to the following conditions: • the association's board must vote to request an exemption through letter application to their hauler; • the association must demonstrate that all yard debris from common and individual yards is currently being diverted from landfilling and that yard debris is/will not be placed in trash containers; • all members of the association must be exempt (service can't be provided to some and not to others); • residents receiving regular trash service within the association should help pay a portion of the cost of the new program through a monthly increase in their refuse bill. The rate for this administrative support will be set by Tigard City Council by resolution; and • any disputes regarding the exemption program between the hauler and customer will be brought to the City Manager, or his designee, for determination. Before applying for the exemption, associations would be encouraged to talk with their landscaper to see whether the cost of yard maintenance service could be reduced if 60-gallon carts were provided for their use. Additionally, residents would be encouraged to consider maintaining the yard maintenance service for lawns while adding the 60-gallong cart service for trimmings from gardens in individual units. i1 I' a s TYIT T n T T TITTCTT T\r7 rl' 0 ~ ~ ~ ~ ~ i ~ i I ~ I I ~ I I I I I ~ I I I i i i i i i i ~ i i i i ~i i i ~ / ~ r i :.g.:,. r!'- 5 I ~ 1 1 1 I I I i a I ~ I I I 1 I I I I ~ ~ I ~ I ~ a a a 7 7 7 ii ~ ~ 1 ~ , , ~ , I ~ I ~ ~ I :I , ii ~ ~ I I I 1 I I I I I I ' I I 1 I ~ ~ ~ ~ ~ ~ I I I I I ~ I I 1 ~ t i t I 1 I I 3 . a - \ a His Now ~ f 1 ~ r i ,r a a a ~ 5 AGENDA ITEM No. 7 Date: October 23, 2001 N%0 N LrutsLIC TESTIMONY SHEET SIGN-UP Please sign on the following page(s) if you wish to testify before City Council on: ACCEPT THE 2001 LOCAL L ENFORCEMENT BLOCK GRANT AND APPROVE T SPENDING F FUN Due to Time Constraints City Council May Impose A Time Limit on Testimony I:WDM\GREER\CCSIGNUP\PH TESTMNY UPDATED 6-13.DOC AaEV®A ITEM No. 7 PLEASE PRINT Pro onent - S :akin In Favor Opponent - S eakin Against Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. IL Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. ' Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. ' AGENDA ITEM # FOR AGENDA OF 10623/01 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Public Hearing=2001 Local Law Enforcement Block Grant PREPARED BY: Ronald D. Goodpaster DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL The issue before the Council is to hold a public hearing regarding this grant, to then accept the grant and to approve the spending of the funds. STAFF RECOMMENDATIOIj Staff recommends accepting the grant and authorizing the spending of the funds. INFORMATION SUMMARY This is the sixth Department of Justice Law Enforcement Block Grant the Police Department has received. The grant amount is for $27,911, which requires a 10 percent match of $3,101, which brings the total value of the grant to $31,012. The requirements of the grant are that the funds be spent to reduce crime and improve public safety. There are 7 categories the funds can be spent in. These funds will be spent in the category titled "Supporting Law Enforcement". The grant requires a citizen advisory committee made up of representatives from the local police, local prosecutex's office, local court system, local school district, and a community representative active in crime prevention. This committee has recommendation rights to the Police Department in regards to how the funds are spent. The recommendation before you is the one that is approved by this citizen advisory committee. These funds cannot be used to supplant any existing funds or pending purchases. Before the City actually receives the funds and spends them, the City is required to hold a public hearing regarding the proposed use of the funds, which is the purpose for the agenda item this evening. a a The funds from this grant are going to be spent for the following items: a + $15,281 - this money will be used to fund the equiping of two police cars that will be used as rotating take-home j cars in Tigard for sworn officers. The purpose is to increase our visibility in the community and also to make available more marked police units when needed. $4,371 - this is to purchase a pepperball less lethal system. The pepperball system is similar to a paintball gun; however, it shoots soft balls filled with OC spray, which we will use in crowd control issues. It will also be available on the street in the supervisor's vehicle for those situations that less lethal force is necessary. $2,454 - this is for training and will be used to send Training Officer Dennis Dirren and Capt. Schrader to Commission on Accreditation for Law Enforcement Agency training. The Department is currently halfway through the Oregon accreditation process, and this training is necessary. Capt. Schrader is currently the lead person on accreditation. However, when he retires in 8 months, Ofc. Dirren, who now assists Capt. Schrader, will be responsible for our accreditation. They both need the training to expidite and learn about the accreditation process. $1,406 - this is for training to send our new Training Officer Dennis Dirren to a National Law Enforcement Association meeting. This will assist him greatly in conecting with other training officers, and also will provide him informaiton about establishing, maintaining, and coordinating departmental training. $2,500 - this will go to Community Partners for Affordable Housing to help fund their after-school program. $2,500 - this will go to the Tigard-Tualatin School District to be used at Tuality and Fowler Middle Schools to fund recognition certificates and fast-food coupons for the "Do the Right Thing" program for students. In this program, school staff recognizes students that make good choices. The certificates will be signed by the Tigard Police Chief and the School Principal. $2,500 - this money will go to the "Good Neighbor Center" and be used for a variety of resident needs. This would include funding GED testing, bus tickets, fast-food meal coupons, and other recognition for the kids at the center. This brings the total expenditure from the grant to $31,012. Your approval of this will allow us to immediately draw down the funds from the federal government and then spend them for the above listed items. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY These expenditures would address the Tigard Beyond Tomorrow public safety goal on enhancing the community public safety. ATTACHMENT LIST None FISCAL NOTES The matching fiends of $3,101 are available in this fiscal year's police budget. AGENDA ITEM # P~ FOR AGENDA OF October 23, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Limitation of Construction Activi Within the Public Right-of -Way PREPARED BY: J. Hendrvx DEPT HEAD OK ITY MGR OK ISSUE BEFORE THE COUNCIL Should Council adopt a resolution to limit construction activity within the public right-of-way on specific streets between Thanksgiving and New Year? STAFF RECOMMENDATION Staff recommends that a resolution be adopted limiting construction activity within the public right-of-way on specific streets between Thanksgiving and New Year. The limitation would apply to areas in and around Washington Square, downtown Tigard, and within the Tigard Triangle. INFORMATION SUMMARY Construction activity occurs throughout the year which impacts the public right-of-way. During the period of the year from Thanksgiving and New Year, the public's acceptance to such delays is limited. Last year, several projects occurred simultaneously, involving the downtown Tigard and Washington Square Mall areas. The public faced extensive delays and several retailers were adversely impacted. In order to avoid similar problems in the future, it is recommended that a resolution be adopted limiting construction activity within the public right-of-way on specific streets between Thanksgiving and New Year. Specifically, the limitation would apply to streets in and around Washington Square, downtown Tigard, and within the Tigard Triangle as listed below. Hwy. 99W Scholls Ferry Road Cascade Avenue Greenburg Road Hall Boulevard Locust Street Tigard Street Commercial Street Burnham Street Ash Avenue Hall Boulevard Main Street Scoffins Street Y r Dartmouth Street 72nd Avenue 68th Avenue The City Engineer would have the authority to waive this provision for emergency situations or when the work does not impact traffic flow. OTHER ALTERNATIVES CONSIDERED Do not limit construction in the public right-of-way. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Attachment #1 - memo dated 10/23/01 to Council from Jim Hendryx Attachment 42 - proposed Resolution and map showing proposed affected streets FISCAL NOTES N/A Attachment 1 A Anzaaam CITY OF TIGAIRD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx DATE: October 23, 2001 SUBJECT: Limitation of Construction Activity within the Public Right-of-Way Construction activity occurs throughout the year which impacts the public right-of-way. This includes private construction, as well as public projects. Generally, impacts limited with delays and detours are tolerable. However, during the period of the year from Thanksgiving and New Year, the public's acceptance to such delays is limited. This is also true for retailers, merchants, delivery services, etc., that rely heavily on accessibility. Last year, several projects, including cable installation, capital improvement projects, and private construction occurred simultaneously, involving the downtown Tigard and Washington Square Mall area. The public faced extensive delays and several retailers were adversely impacted. Staff worked with the contractors to lessen impacts to commercial areas within Tigard. In order to avoid similar problems in the future, it is recommended that a resolution be adopted limiting construction activity within the public right-of-way on specific streets between Thanksgiving and New Year. Specifically, the limitation would apply to areas in and around the Washington Square Mall, downtown Tigard, and within the Tigard Triangle as listed below. -Washington Square Area Downtown Tigard Area Tigard Triangle Area Scholls Ferry Road Hwy. 99W Hwy. 99W Cascade Avenue Tigard Street Dartmouth Street Greenburg Road Commercial Street 72"d Avenue Hall Boulevard Burnham Street 68th Avenue Locust Street Ash Avenue Hall Boulevard Main Street Scoffins Street The City Engineer would have the authority to waive this provision for emergency situations or when the work does not impact traffic flow. The City Attorney's office has reviewed this question and determined that it is within the City's ability to take this action. An ordinance amendment is not necessary. Notice will be provided to the City's franchises and contractors, pending Council action. October 17, 2001 CITY F-TIGARD OREGON David Bragdon, Presiding Officer Metro 3333 SE Morrison Portland, OR 97214 RE: Potential Washington County Greenspace Properties in the Tigard Area Dear David: Recently, Washington County Board of Commissioners Chairman Tom Brian wrote to you regarding properties within the Tigard area that have been suggested as potential Metro Greenspaces acquisitions. Within his letter of October 9, 2001, Chairman Brian requested on behalf of Washington County that the Metro Council defer consideration of certain properties to allow the county to provide additional information. Chairman Brian also requested the opportunity to talk with you and Metro staff about the properties. The City of Tigard would like to go on record as supporting Chairman Brian's request. The majority of the members of the Tigard City Council are in favor of acquiring additional greenspaces within the Bull Mountain area both outside and within the City of Tigard boundaries. The City looks forward to t he opportunity to discuss additional greenspace acquisitions with Metro in furtherance of an equitable distribution of greenspaces funding throughout the Metro area. Sincerely, . W A James E. G 1'0 h Mayor IAAM AAYOR GWFF1T1M4ETRO-GREENWACESBRAGOGN.DOC 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 10/18/2001 21:23 2932216 JIM GRIFFITH & ASSOC PAGE 02 )DRAFT IDPA [rf 1D1RA T Washi noon County/City of Tigard Ptwpoa d to Metro to Protect Open Space in Tfard Request: Wasia County Commission requests that the Metro Council approve , the acquisition of three important properties in the Tigard/BuH Mounatais am for greenspace protection. The three properties combined have an estnmated fig ma imt value ofapproxhnately $5.0 -$5.5 million. The three properties are made avallable to Metro for a combined estimated purchase price of approximately S4.0 $4.5 million- This discoumed value is being made as a result of a private gffi of land worth approximately $1 million donated to leverage pu bk funding for protection of them propertie- B$crcou nd. Size of the Bull Mountain parcels, their adjacemy with other public land, org==ed catmen support for all three p=*186 m measurable regional growth management and urban livability benefits, strong partnership and leverage opportunities, and a dwioo inventory of available, ground for open space in the Tigard area combine to mare these properties regionally sipfficaut and worthy of Rmdmg from Metro. F•tb lWr more, maioomi r ing a regional balauce m greempace property acquisitions is irnportant. Bull Mountain is located in eastern Washington County in an area, co=dnb* two existing Metro target areas (Cooper Mountain and Rock Creek) where completion of acquisitioxr goats is ricow infeasible. A shift of ampsttkon efforts from these incomplete target areas to the Tigard/Bull Mourdam . proms is hilly supported by Washington Cotmty and will help achieve the regional bahme sought in time bond measure and expected by voters. Moreover, Bull Mountain contains parcels that are ideotdad as regionally sigmf cant in the 1992 Metmpolitroa Greenspaces Mamter Plan and contain properties depleted as Most SW- ff ant Ecological Grp and fit criteria on Metro's May Vd 2001 Regional Cmeenspaces System draft map. The three parcels are located M print development areas where people are &vwg and where they can take fisLt advar ill of pubbe acquisitions. In ten years new r l constrtwtiou bas created new co=unities with greater grom spaee needs. The Stanky and Conklioa properties are on Bull Mountain, a resldential ease nm Tigard, and the Gage. Grove property is located in the middle of Tigard, a short distance from Tard High ScbooL TiW is •growing rapidly. These properties will lRely be pub fbr development soon after the control of our partner (The 'must for Public Land) expires. All three properties wffi accommodate intenarve residential subdivision developlimcut. These properties enjoy strong public support from the residents in the Tigard community, many who have orgarmed as the "Friends of Tigard Opens Spaces", as j well as from x1m&ay elected leaders representing the area.. I E/Z 3z)Vd BZ9I~BZZEOS Oi Wood VC191 1®-91-130 10/18/2001 21:23 2932216 JIM GRIFFITH & ASSOC PAGE 03 Summaxy. Tb= SoW is to purchase and protect all three parcels havltg an estimated market value of S5.0 -$5.5 million at a cost to pub& agencies of $4.0-54-5 rnflB n. Property SumwArift BuR bloustaint CoaahNn Property: The Conklin Property consists of aWro ely 22 acres. Its estimated market value is $33 - $3.5 million based on ply prelir~ appraisal work. ThC property is located east of 133a St on the sow slope of Bull Mountain overlooking King City and offers panoramic views of the Tualatin River valley, the hio Cascades - mcludiing Mourst Hood, and the Coast Range. Beyond being the last large bffitop parcel is the area, the Conklin property is equally hnportaut for sinkage purpom. The Conklin property is located adjaw nt to the 10-acre Rider Flcmenmy school site. The school site was purchased in 2000. Protection of the Coddle property will begirt to resolve park and open space deficiency problems in an area that has rapidly developed over the past ten years. The CoWdia property A= combined with the school site protects over 30 acres of open space and provides for linkages from the foot of Bull Mountak at Beef Bend Road to the top at Ball Mountain Road. Bull mount" - Stanky 17rast Property: The Stanley Trust property consists of approxfinately 8 acres. Its estimated market value is $1.141.4 n:@Kon based on elated appraisal work undertaken in 1999. The property is located at on the northwest slope of Bull Mountain south of Scholls Ferry Rd. and is adjacent to the Cache Creek property purchased by Tigard with Metro fisnds m 1998. This rare woodland pmret when combined with the existMg Cache Creek parcel will create a protected site of 20 acres. Gage Grove_ The 4-acre Cage property has an estimated value of $600,000 and has been the longdm subject of g menspace protection efforts for nearly a decade. This heavily forested property is totally surrounded by high-de asi ty subdzwi a develop cad today provides a remarkable informA natural am haven heavily used by area: residents. This is the type of property that if protected will have iaurg benefit to the ne*&rbood by promatog growth mawgemew and livabs7ity ob}ectives of the region.. The property has been discussed palodicaUy for protection by the City of Tigard, the Wetlands Consavanw, and in 1992 by Metro stein anticipation ofthe first Cheenspme bond measure. These efforts v=e so far unsuccessful. The Owners now m= sell but ]save made the property available for purchase as open space before pursuing an i ve development proposal. E/E 3!)VCI ~L9b®ZZZO~~DI YiO~i3 bEBl TO-BL-LOO i~ TECHNICAL. MEMORANDUM MITCHELL DATE: 29 August 2001 NELSON TO: Kristin Newman The Trust for Public Land LAND USE & 1211 SW 6`' Ave. ENVIRONMENTAL Portland, OR 97204 BANNING LANDSCAPE FROM: Bill Jablonski ARCHITECTURE RE: Recreation Benefit Analysis - Stanley Trust, Conklin Property, Gage Grove PROJECT MANAGEMENT DEVELOPMENT "Recreation has come to be widely accepted as a key component of physical and mental SERVICES health. Recognition of the importance of parks and recreation programs to the economic and social life of communities is also increasing. The findings of statewide recreation participation and preferences surveys have repeatedly emphasized the Importance of dose-to-town recreation in the daily fives of most Americans." National Urban Recreation Study, 1978 71 SW OAK STREET SuITE 100 Recreation Assessment Purpose PORTLAND, The citizens of Tigard enjoy a rich mixture of parks and open spaces from which they OREGON 97204 can choose a variety of recreation activities. However, the need for additional facilities TEL is rising at an unprecedented rate, especially in the underserved urban services area 5031225-0822 within Washington County. Rapid urban expansion threatens once prime recreational space and an ever-increasing number of users with additional leisure time necessitates Fax the improvement of existing facilities and development of new sites. And, as rising energy, operational, and maintenance costs burden available financial resources, the City www.mngi.com of Tigard needs to look closely at its return on investment. This assessment provides a recreation benefit analysis with respect to potential recreation / open space opportunities for three distinct properties within the Tigard area. These properties are Stanley Trust, Conklin, and Gage Grove. Background Tigard, like many of her urban contemporaries, is struggling to maintain its quality of life as the City and its surrounding urban service area continues to become more densely populated. The population of Tigard has increased by 97% over the last 36 years. The inventory of vacant land is dwindling, while land prices are at an all-time high. As a result, space for park and recreation facilities that enhance and improve the City's livability is at a premium. According to current population estimates, the City of Tigard will provide park and recreation services for a total of 57,000 residents by 2008, an increase of over 25% In 7 years. The urban growth boundary will likely remain unchanged In the Tigard area. As a result, growth management policies in the region will continue to emphasize high density, in-fill development. Nil Tigard Level of Service Currently applicable to Goge Grove, other two properties when Urban Service Area is annexed The availability of park and recreation facilities and their ability to meet the recreational needs of the community is usually measured by facility standards. These standards are expressed quantitatively by the number of facilities needed to serve a certain number of residents (example: 12 total acres of parkland per 1,000 population, one community center per 10,000 population, etc.) This quantitative ratio is the level of service (LOS) provided. According to the City, the LOS vision or goal is I I acres per 1,000 population. The current LOS is approximately 9. Future population projections will only put increased pressure on existing park and recreation facilities. According to the Tigard Park System Master Plan, 24 neighborhoods were identified as being underserved within the provider area. An underserved neighborhood is defined as: 0 A neighborhood in which residents are not within %2 mile of either a neighborhood or a community park. 0 A neighborhood where residents are separated from park facilities by an arterial, a major collector, or railroad tracks. Additional acreage required to meet the desired LOS currently is*: e 83.5 acres for neighborhood parks 0 26 acres for Community Parks ® 22 acres for Greenspace and Greenways * figures are slightly overstated due to the addition of approximately I I acres since the Parks System Master Plan was adopted in 1999. Additional acreage required to meet the desired LOS by 2008 is: 0 133 acres for Neighborhood Parks 0 100 acres for Community Parks 0 152 acres for Greenspace and Greenways I Public Opinion According to the Tigard Public Opinion Poll May and June 2000, respondents ranked natural greenways, trails, and playgrounds as very important. In acquiring land or providing services, respondents ranked natural greenways, open spaces, and trails as very high priorities. These findings substantiate Metro's findings through region-wide elections, opinions, surveys as found within the Metro Regional Framework Plan. The results also validate recent research that shows natural areas as preferred places in which to "get away" or feel restored. Assessment Methods Information Review. Published and file information was obtained and reviewed in order to gain a level of understanding within local and regional parks and recreation facilities. This included Tigards' Park System Master Plan (1999); Community Opinion Poll Results May & June 2000; Metro Regional Framework Plan; Level of Service Criteria and Guidelines for Local Park Providers, developed by Metro Parks and Greenspaces; the State Comprehensive Outdoor Recreation Plan (SCORP); and interviews with City of Tigard planning staff. Regional Recreation Goals and Objectives The three subject properties were reviewed within the context of Metro's Regional Framework Plan, specifically, Chapter 3 Parks, Natural Areas, Opens Spaces and Recreational Facilities. The goals of Chapter 3 outline the identification, inventory, protection, management of regionally significant parks, natural areas, open spaces, trails, and greenways as well as include provision of community and neighborhood parks, open space, natural areas, trails and recreation programs. Property Tours. A tour of the three subject properties was conducted in July 2001 with members of the Friends of Tigard Open Space (FTOS) Steering Committee. Interviews with members of the steering committee were conducted on-site and their comments are quoted under each property section. CONKLIN PROPERTY This property encompasses 22 acres with a relatively shallow slope on the north portion and very steeply sloped portion on the south. There is a house midway along ' the west side where it is fairly flat. Many mature trees lie along the easterly side, including hawthorns and firs, screening the property from new residential properties. Proximity • The property is within the urban services area. • There is an existing school southwest of the property along Beef Bend Rd. • A new school site lies directly north of this property. • Additional flat areas near the existing house would be good for gathering area/ group space. Resource Sharing • The adjacent school and future school site offers the potential for shared development of park and maintenance park facilities. Access There is an existing 25-foot easement connecting the Conklin property to Beef Bend Rd. • A new access point could be located at the new school site proposed in 2003. • Other access is at the current homesite, at the end of SW 132"d' 0 Neighborhood access from undeveloped through streets. Connectivity o Connectivity is limited to school sites and existing neighborhoods. Bull Mountain Road and Beef Bend Road are major streets that would need to be addressed in terms of pedestrian crossings, fencing, and buffer zones. o There is a potential wildlife and habitat corridor from the property to the Tualatin River. This is especially important due to the change in topography. Although Beef Bend Road could be an obstacle for migration between the Tualatin River and associated low lands and the summit of Bull Mountain, this connection is significant if further study yields migration data. Utilities O Existing services observed include water, sanitary, and electricity. Recreational Opportunities The Conklin property presents numerous recreation opportunities that are currently unmet in this underserved neighborhood . These opportunities include: ✓ The land, if held in perpetuity for public benefit, could help meet Metro's LOS for natural and open space areas. ✓ Limited developable areas restrict type of development unless site is altered with changes to existing grades. ✓ Encourage pedestrian and bicycle travel by providing short, direct public right-of-way routes to connect residential uses with nearby existing schools and other recreation facilities. ✓ Conduct environmental education regarding forestry practices, stewardship, plant identification, succession and renewal. ✓ Propose habitat enhancement opportunities for reptile, mammal, and plant communities. This could be especially significant with the connection to the Tualtin River. ✓ Develop joint recreation facilities with the proposed new school adjacent to the site. ✓ Provide passive recreation with organized trails, overlooks, exercise stations, and points of interest. Committee comments: "This area would provide a wildlife corridor to US wildlife refuge nearby along Tualatin River." "There is a very large need for a park in this area. There is no more room for soccer fields, and Cook Park is the closest facility. The nearby landowners have asked developers to please leave one lot open for a park but they don't because there aren't any City guidelines." "The landowners (Conklin, Stanley, Gage) are unique in their willingness to negotiate with TPL for keeping it open space." "Existing density is R6/ 5000 sf [lots]" __MEMO= "This should be a multiple use park: play fields near the school, open space/natural area for nature study, open and accessible to all to UM." "Metro appears to be the biggest opponent to the TPL proposal, because the properties are not on their list" [of considerations]. "There is interest in the bluebird recovery program." "Washington County does nszt want to be in the Parks & Recreation business." STANLEY TRUST This parcel totals 8 acres and is a lovely, heavily wooded piece with open forest floor. It slopes down from south to north with a spring and creek through the middle. Many former horse trails are already in place Proximity • Property lies within urban services area. • Site is adjacent to City owned Cache Creek Park which is primarily used as open space and passive recreation. • Close proximity to intensely developed adjoining neighborhood with limited access to other recreation facilities Resource Sharing • Adjacent to City-owned reservoir site, NE of property. Potential recreation opportunities on water district property. • Area underserved. Access ® Easy pedestrian and bicycle access from the dense residential neighborhood along SAN Bristlecone Way. 0 Access to site from existing Cache Creek Park is possible from the east. ® Neighborhood access from undeveloped through streets. Connectivity • Site is accessed by local pedestrian traffic. n • Along northern edge of property, a stormwater containment area with an overflow N prevention measure controls the volume of water generated by seasonal rains and existing creek feed by a spring which runs through the property. This feature performs a necessary function as flood management for the residential areas. Utilities ® No evidence of utilities were found within the site although they are readily available from the adjacent neighborhood. Recreational Opportunities Stanley Trust property unless severely altered can only provide passive recreation opportunities found within open space or natural areas. ✓ Increase LOS within Metro's Regional Framework Plan in underserved neighborhood. LOS for open space and natural areas has not caught up with areas adopted density ratio. ✓ Although not officially designated as a water quality and flood management area, this property aids in stormwater mitigation. Given the surrounding areas highly developed nature makes it even more important to retain as open space. ✓ Conduct environmental education regarding forestry practices, stewardship, plant identification, succession and renewal. ✓ Propose habitat enhancement opportunities for reptile, mammal, and plant communities. ✓ Provide sense of community and ownership. ✓ Expand access into existing Cache Creek Park site to the east. ✓ Joint use with water district and park district on reservoir site. Committee comments: "It should have more than one use." "Leave it open space and put in nature trails, picnic spots." "A school is nearby and this piece could also be used for nature study." "You'd think they'd be thrilled to have this [property] for the community. It's a no-brainer." GAGE GROVE The Gage Grove property consists of 4 acres surrounded by an established residential neighborhood on three sides. It is a small parcel, but heavily wooded, with an open forest floor. There is evidence of rope/tire swings, wooden ladders, tree houses and other natural play material. The neighborhood has unofficially adopted the property as a neighborhood park. Proximity • The property is located within the City of Tigard in the Langtree/Ashford neighborhood. • The site is surrounded by single family residential homes. Resource Sharing • The property is within % mile of Tigard High School and Durham/Tigard Rec Center. • Two blocks from Durham Elementary School that has S acres of developed recreation facilities. Access • Easy pedestrian and bike access is available from the west side along Langtree Street. W Access from Patti Lane is available but limited due to overgrown vegetation. ® Access is also possible from 81" Ct. Connectivity a Connectivity outside of the neighborhood is limited to the north and east routes. Hall Blvd. and Durham Road are major arterials that must be mitigated in order to access the property. a Interior manmade pathways and trails are heavily used by the surrounding neighborhood. Utilities o No evidence of utilities were found within the site although they are readily available from the adjacent dense neighborhood. Recreational Opportunities Gage Grove presents an enormous opportunity to establish a Neighborhood Park within an underserved neighborhood within the City of Tigard. Other opportunities include: ✓ Increase LOS as identified in 1999 Tigard Park System Master Plan. ✓ Provide passive recreation, i.e., organized trails and access routes within. ✓ Encourage pedestrian and bicycle travel by providing short, direct public right-of-way routes to connect residential uses with nearby existing commercial services, schools, and other recreation facilities. ✓ Conduct environmental education regarding forestry practices, stewardship, plant identification, succession and renewal. ✓ Propose habitat enhancement opportunities for reptile, mammal, and plant communities. ✓ Provide sense of community and ownership. Committee comments: "This parcel is controversial. It has been for sale for many years. When first offered to the City [Tigard] for open space, the City was not interested. When the City changed their mind some years later, the price had gone up and the City was unwilling to pay the higher price, so now has a resentment against the 2 sisters who own it." [Sounds like neither side was willing to renegotiate.] "There don't seem to be any safety issues here" [although we found a broken car stereo near the center of the parcel]. l TI rd rrqPerties. The Protection of.; Greenspace A Park and Open Space Acquisition Opportunity for the Citizens of Tigard Lu, YC . BA:,iEY RD ' Oregon Ti and HART RD z GARDEN,H M 0 RD im, aid Vici- ky AYLOR Y w q: u of > W K.: Si T. F Stanley Trust Property, RD Conklin Property Aft cc . ' : GAARfl Gage Grove Pro pe ' rty BULL MOUNTAIN w w EEF K n Qu ¢O. DISC DD"Rd?~ti`` TUA.LATIN R Tuaiattp S GE- r RD -E-0Y RD.: will Conserving Livabilityin Tigard, Oregon Through the Protection of Greenspaces The Tigard community, with assistance from a number of supporters nwnedg natural Trust for Public Land, is working to protect three important, privately o area sites by placing them in public ownership. Washington Co t ten spared from spanning the past ten years is unprecedented, and Tigard has this onslaught of development. While growth has delivered prosperity to Tigard neighborhoods, it has also radically changed them. Today, opportunities to share urban open spaces with citizens o;alen ages, to walk in f the park, to view wildlife, to study the'environment, or to simply . 3 Y a moment solitude are fleeting - practically nonexistent in many areas of Tigard: There is a need for addressing these problems, and one solution lies in a:three-property ac4uisiti6n project. The opportunity to,purchase and protect these last remaining people lies will make a difference where it matters.most - in neg pve! This project opportunity is intended to provide a significant cost savings to the ; public. More specific information regarding the three, properties is contained in the . information that follows. Project Name: Approx. Size: ' Es0 MOaOro et Value: Gage Grove 4 acres $6 8 acres $1,100,000 Stanley Trust $3,300,000 Conklin 22 acres 34 acres $5,000,000 ° ° ConservaXion efforts to date have. created the opportunity for the public to benefit rom an estimated* $1,000,000 cost savings on the overall market value $5 i pion, = f properties. While market value of the three properties is approx y the properties can be purchased by a public agency for approximately $4 million. This equates to a 20% cost savings. _ ; j Y. i; 1 45•t sM: ~~'l., -+tF .YO $ ~'n1e y~.,l e d :v ry` .,F' ..y Jr s1 .'~rti s ~ x 8~dd r 'k~ n~`~s ~F1T"'f <i,~ a \~1Sf 4. ti i`rlt`.;s~ fY ,7..yjg :a`f (Rr,F!'r's''.~.~xy i~'': ~r ft yc ~N'~?i gw ir><d~ f~ r.0•{~'~p k.` ;lti A' ~,ti it i~ •r., .fit ,,,,rX ~ 3.1 ~:t's .,T 1 r_~4. •k ~,~a. . ~ h t 1~ ° „1K~ 'L ir. : h~.'j .:,:v ~~:~r r + t rZS.t { .~wr rrf". ,y5 4l.y.r +vt sy;4.1' n, r~ `./t,v rt' s,..\Fr may. , irt2 t< [t~'~,'KW v~ ' "1!' 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L. \ ,.,,F.... r . rr. li)r ,lr., 7C• 'y • 1 !ii:'ttl ' _,VY;yY , 411 rqy: tali .'r i Sf '-'-J , emNrO~, i lr i }v f i w Property S .IC Gage Grove 1 11r.~tC~1 (,t< •`C1, , ~ ~ « 'l`lll.ill, : •ttl',t` _r<'.t't' ~`',l,tltlr_t,' .r<• 11.r `l it 111 .r .,..•r,,\1•C ,tt1~` iC•+.;ClCO j~'~ 1 t^111CI1i \\'lCiiiil .1 \ 1111110 tll.ll`l [ , (110 : i`_:`1r cl0 \ ~l ,till t_C t1( t , 1. .111 1 1 .l t. ,:1~rC.1>C.1 `1C;11,1i1~ \iark~t `'.tlLt<•: ,'\\'t11 ;,t` F.tiT t 11,1` ia11tt11`l1Ci ~~I111Ta[c•`l .,,UT~C` .111.. , l r _ ' tll. l.lrnl a\ ~ ,,,~r[~ .u t < • ~r,`CC~CIR`, ,,~rc ` tztt~~lzl^,~rh~„~~l natur.li ar<`ttt,'tlal l,r~,\•tiC t11U~11 I1CC.1C.1 TC~i'<', 1 ~,~,h,'rtL1[11(1C> t,'r th<• Ti_~tr~ 'Crt\ Tf1C t t,l~C qtr,,\.~ .,r•~t \,,.,.1 <,`111111U1U[\'. [1 IA ,t [ ur11.,n'. F ,r 1110 111LCT`C~ UC C'1lK.1Cl, tl.t1 CtC' \ t[;11i1 (i1C LlC\ l , Of-I' 11111 1 Hsll C~"U1C\'ar.l t;.r ~ r , 11,,,,l~lul.lr<:n tn. t ' tri . \\rC~' 11 TLt1t11tIC` 1` \'1G11 l 'r 1lUltt` , lL• tai 1 ,,~`CIl •~~•t~C Cl1dC 1` .ti1~l ~`r,'\'l~ C` •11 [C~h 11\'•t}^llli\' ,'i (tll~ 1`,"`liltil`.~ 11l_ an.l ThrCat: 1llliatl~C ,U:1.1C J1 fi1C 110 t,'lIT •1C:C` 1.,1 ~aT,,\'C ~ '>i'CT t` `LtCT` U11lllllillt\'. 1, t 1`CiCl,''R1 tUC Tll< [vi.1CC t11.1 C ,lll`it•~ l`i.'fl`• [ ~,~I1t.1111- I11a11\' 1`C .1Ct1`<• il~~lail~l t, fC` ,,,,I 1OUC .111.1 ,C illtillt l.,lkl 1` ~~t;?~iCJI ~1.1i~iC tCCc> Th1> I rt_C.1 1C\'rl' 1' \lulclt,llnll\' r r Habitat for a variefy:of vegetation, . birds, and mammals. Acquisition Opportunity: Citizens of the Tigard area, in, concert with the Trust for Public Larid, desire that the Gage Grove property be t .conveyed into public ownership, as part a of a three property project that provides significant cost savings to the public. At tie citizen's request, the Trust for Public Land is holding the Gage. Grove off the market while funding property options are being considered. Open Space Goals: Protection of the Gage Grove property will conserve approximately 4 acres of habitat-in an area of Tigard presently underserved by open space as identified in the 1999 Park System Master Plan. • , - mr>ruxacr s~ausaJsc-~ ---rs . " LL: '\f• i ^{tWEAVER •tiC+j, 1\tn i _ 4 r S av mr.a...._ FANNO' WAY f N~ rx '•;,i.;,1ERR. 3` WTREW rpoESFJ to iT " • ® MATHIN PPAI e: g`•WAY lPi r"• ~~9 # of £Q m a RD. t. INSO maps `Pt•MR~OOK ~ a£, Y~ • .F' rAOAa cr.;. ' ~uS ; 1 Gage Gro*ve - waE ~i 'a o C42 a:•ra°:°~4` it I .1-JAM NMYWK ELEA `AIUR°°CIC}ST. Vlou►~J ^ I. CT. and tliciitE` ,Y c JJ<, , s CT7 e IA. *ESME 7 < KENTON: Al. PARKLAND y~ 94 LN. GREENNG st gtr w A j A. ; as . t AVONs".ST, a v~~.'.`a$rF4~,; .~,eew,ma'•% `+o+~ ? 9-4 f SiRA p CT' DURKW • • ® ~ m ® . ~ ®iq, ®®®0 ~I ®®®®®0 ~1 q~.c+n..x.r~aswam+w~i.vs,•.a~.~ 1 - ~ T TIGARD~P~ ~o INOT. AFTWJ 1 ~~y FO. DURHAM TUALATIN a. com rw. I Pw. r rr Q Y'~ r" CRY) CT: x V~~ • ~}~y00DY END ~ e. . ~ ~ ~KINOF~FjEA~yWA~~'~g ~.,c~EDFVIWK~ ~ "t i KENTON Mr.. LN. - ' Q' ~ ->z coASHF&D?, ST. DRBURN -84T ATREE ST V'{ ~4 ?NAVENTURE U `i;-CHURCHILL LN. , P. ~tui WAY' W., Q SONQ, 14; U _ CO. DURHAM o p'. s~ t 1 :d ..fir - 1 J 'y,4 Oregon hazel, cascara - - on grope include Greg d wood habitat in the loan and sword t em. QeQ I s are present on enviror<rnental field - ` V In the 'spring of 2001, rove of snags and downed o9 is a haven for entified the importance of.the'9 The ~s habitat hibions, survey. edecosystem. throughout the site. id fro menjtectior small mammals, amp tes, within the existing . g at permanent P0. invertebra b also determinedxh with roperestor- ; and birds. The com ination of over=and round . feeding 9 survey along ver and -Grove Gsite, will ensure the rovides co d ch as of'the Gag understorY P neo tropical birds su an mondgemenfi of tlie, site,. for migratory as well as Stellees iay, ation reservation of the eX►sting native habitat. UrCeS, p and warblers and vib ackcapped chickadee, and ~q~UCq~ R eso 'song sparrow, pocket of multi-trunk bed' - pileated woodpecker: is a 4•acre The upland forest consies including lack vide a The Gage Grove Property I,mits. Th+s established plan' spec western hemlock, will ro aril's city 1e, red alder, n reatly rotection of the site P upland forest within Tag b}g e.. mop let has bee 9 Permanenfi.P natural area for local schools and the wooded glove is surrounded on alfilsd I tthe co" I onwood, a habitat type and a~few poper that has been developed to r within the metro area, oppounity for environmental education housing ~ pressures of this communitreduced increasing groW slur species such as English birch and Western yew rkshops. . ►nvasive, non-native plant rettuirda the understory-'layer , ivy and Himalayan blackberry rising avoid impacts on the site`s ,Native shrubs comp management to ecological value.,. 4ti Oregon Grape Cascara i V `I d i i' Steller's Jay " 1 i 1 Fox Squirrel r Hairy Woodpecker 4 i o Tyust ~:1 ek p ark Cache ~Ce :e a 4n '2a ygrk~raf'?~ jl,'n~S e.,cFK at! . x~k _ S.L~i1k~~• . r.. ~ A L i~K,r~'. ~ •1``. r r'~~i ° ~ h°t ~ Y~IIY"~~y~ ~~~t~~ v'.i i<~!~ ' ati ,N"~r f:? •j~~tvv 17a f i~~ r r~M; ° ~ `~S r r rt A... 9.~3t s ~ s~~z•~; * 1 , ~r ~~+'~~~r a ~ 7',~ t~~ ` ~ y ° bft'•~ T d w,= ' ;?~s, f 1 t 4 t t~ r ~t r• f" :n J' } i ~ r, _ ~ci J• s v + t srr~ ~ d 'MkV ~ 74'1 = r ro s. d°'e xt yE ~k~• r c~~.a ~1 ~,,,~~i{fi ~'n~ TE`i! 4 t~r )~"r °''".~+~(,-r ~ ~ tt rrl tt YJ•fi' ~'i~ " r F,1 ' n+tst~ "~r,.:~ "r "i,~?.. ~ .1 1, "~;rri~'-~.a~Y,' .r a~.ro~.: ~ ~.y -yr ~j_ ~u .~ak tr'y' ~{~t~h ..Q~.... . .,Lt,. „f:..t .wf. 7'.~,'r~.,:i.. •`..~1:'i~:i{`L't~..f .s:r:_ i. _ ..•~fi..-s. i~5,i:...Mr?J~..~., 1-,.. .5~... •~~~r'~:13vx~~f. .,.el:K ~ a. ae. ril«Y'~. l:r X `.FOP f>,!. AR a _ Woo' - N-4 1-1 RIM, I _ r;44 u r v ~ of Y' ~ 's. z= r r d with the la . 1998 hold negotiate in acquired the property lored while funding options were exP and other open sPace properties were considered. open Space Goals: Trust property Acquiring the Stanley drce area of will expand the natural re Pak to 19.$$ the existing Cache Creek greater connection acres and provide the ad}oining between the Pack and ~ the Cache c°rnmunity Completing Priority for the city as _ Creek Park is a 1999 Park System identified in the Master Flan. dim t• "Ilk Maps. Of . t Al y Tr ust % an 1CiIl1t _ TIGARD ' - ~ ~ - 143 ~ F~ '~~'GY •`~3)•1•.r. NQ. a ■ awee~ x cAwY • - w+.u ' -topes°~®rr a. 210 ' R.. I.r e cr. 1• a wmr MR DR 1 v yw : B.M 5 Y y ocec pt, p' _ [t 1 -e ;1 F fly E BEIR x S. NTERGRf.EN,WIN~~'•~~•^Wt~ w< ~y 4. U4 r F1• ;tN. . G!p OSE WAY` gR~S'SIk~NE•.'-~e pON:• SUN9~` 4,. ~pAY~- _ " ° BRiS~~PNE; Ill SO • s i Lv ~ 1 ~ 0.1 1 x n lr se habitat attracts esker. The diver the. black- NOW of vi p ~ncluaing . and - eTigard area ectes of bird, Steller'S jaY ong pnm other sp bushtit, , . awildlife oasis an'. Wlyre chtckadee~ - area is this site f rom it coppec kinglet. real estate: Protecting. a coPn 'vity ruby-crown ecl lc~s fir, to meat is important for th hie sea of Doug deVe p rat areas; and o lan d forest, av, ed1•acent natu eeded open specs The up an we compstern red red creates with much'n leaf maple, - d control for e uality nay to provid water °p?O ravides'imp°rtant Creeks. ~v " for Tigard citizens• " - u ldna . P ena Summer f habitat - p Cache such as ~Q The mixture o and N~tland tents ~i Ra vCceS site iriclUdes a contains native p"vine maple, ` C land scrub, swmps ate _ The shrub layer sword fem, an forest, ° hom fallen logs and and..nesting sites 'salal I foraging. . , Aragon -groper an species Trust properh' is D8°dwd are idea q acre Stanley manly to lenti esource ful and ern flicker a The 7 'acent to p . as the north . imp°~ant wildlife r oontain. a •dI for birds such " Situated an gulf M °tel nat location. this predam~n y k Park, ive Cache Crea 1> R Crowned Kinglet y~ ubY f R~ ~uckleber<Y - 'Ore on hazel, Open space on bull Mountain is rare. The red huckleberry; elderberry, g oppo rtunity to, protect.the natural qualities of Indian plum, snowlperry, and dean spray. the St will rovide long- property p . back' Plant, Henderson`s- -the Stanley Trust Inside•oufi flower, p ggy- term benefits to all who enjoy this site. sedge and cut-leaf geranium are also plentiful. Along Cache Creek, red older; Oregon ash, Redosier dogwood,. reed canarygross, cattail, - and willow are present. The perennial wetland formed by the creek drains underground contributing to a network of streams, and eventually empties into summer Creek. Steller's Jay N I - Deer 'a Pileated Woodpecker i.x.'.+a3s~ ~,i~d a ' ~:tws I IV4 -'1~?~ '"AC ~ 1t~- N ~w Y •i 1~`f ~4::~,', o}~i M ~x ~ r ? t,4~` ~ yr- dl kC F: _K ~~.i'~ J*-~~ ~;`a'. . `yy~s s,A T~ 7• t~ .~'pu fr X+}~~ ~r«, ~ ~ fir. . m..ss_ ,Sa. '~~al~u .axa-~ A,t~ t ~t ~ 4>,~M~v _ ~~,.r e.1"'! -~iA'FF ~4r uTx r(,G« ~.i~ _ v.:J.:. +~L ~:Sar~ a.. .R J 1 ~tJl ~ .'i.~. -'f. .:r~::W+Nt~ - :i...1'a - - - klin Ptoverty property is zoned R-?, Medium Density Project Goal: Residential, and will accommodate a Preserve and protect large residential subdivision if hip p conservation efforts -are unsuccessful- for public recreation. Significance: e of the Estimated Fail Market Valuer lands cap . The gently sloping $3.3 million Conklin property is.clustrr.-d with wooded areas of conifers nd deciduous Total Acreage: ' trees, in addition to various shrub and 22.22 acres. ' grass species; providing opportttntry for upland wildlife habitat. The Conklin Location: is one ,of the last undeveloped Property, rproperty The Conklin property is located at arcels of significant size remaining on 15180 SW 133rd'Avertue on Bull gull Mountain. Territorial views to the ^ Mountain within the unincorporated south and east provide inspiring of Tigard and _ _ portion of the City lies panoramas of the Cascade Mountain rty Washington County-'The Pte Tig Range, particularly Mount Hood, the Coast Range and the Tualatin River adjacent to land owned by the Ttgard- Tualatin School District. Valley. Threat:. Conklin The newly acquired Alberta Rider The acquisition of the Contficant open Elementary School site lies adjacent to preserve a sign Linking these - • property will the Conklin property. space site on Bull Mountain where parcels will create a p'a rtnership arks and natural' two opportunities for p and opportunity for tx►eetirig the areas are nearly gone. The Conklin ` ~ , - _ 5 .fix ~M} growing education and recreation/open _ space needs of children in Tigard and - Washington County. Acquisition Opportunity: The Conklin Property has been held. off . the market since 1999, when citizens approached the Trust for Public Land to secure the property' with a purchase option. Although the landowners have j 4 ?4 been very patient and supportive; they are eager to bring this open space : •~:.s ,,..:.F r , ii`° , project to fruition or move forward ; with the property's development potential. When the Conklin property is combined with two other important open space acquisition opportunities in . the Tigard area (Stanley Trust -and . Gage Grove), the three projects provide significant cost savings to the public. Open Space Goals: The Conklin property is located in an area identified by the 1999 Tigard Park System Master Plan as a potential community park site. _~-~---fir- r , ~ J Y ~ ~ < i' `ii ~ y v ~-Sl~ ''~if ~ t:r•...'.r 't ~N.^`• ~ `..'s.. • wsti• u r tr.'r d's.'r~ l~ •~H Al, , Mvuttr tr^ t' yet ~~y SO t AII tw nos s tin 'PR yt, Q4y'a' • p a ktett to•r~ ~s,:y Lett rttt► G r . L ~ r ,...,...n',.: f,.. W 9•~{qL' axaw ~ .I _ ~~~t - o ~ ~ t lit,`'' ~~''~.a• ~ 't1lA,r,. Ls 5L~~ ~ 5'. ~ ~~~~Y M 14/ if•.~v, E' r .lg'`~e®~ r • ~ r NIPf !t'om',. ~'R'r~+'"`r„`';~• t -417-4 tluu ' ' Ste'., ` 7?ry, _ M y~Y,rr-~-,•','•'~s?,}KTgyt • ~ _ ~ r u t ra+.'•' 1~1u'.aw+"~-`''`5~y ~f•f~. +ry.•+:. •.,r:~t~+,.;rs~a=vn ;rs~..a•+rwx'Fa'w'r a~~C'tn'r: ; . _ y7" `p`!ti '~'(y,303<JS MWr+"~" 'SAY ,4 1965H.n F'L n r,,~ .1~.`.~> Q✓ Q•~s tl ~,,-r c,`vt+",a•~•~fF' ~~r~~~~E,J~~.rlnsz~ r •y ~ / ~ a , } m ' ~.h•' , .;.r: a X'~„ca.:• v UtiTa ST ~ v I - n WINTERVI~NN DR. SU~~MSp~~w cr a 132ND Sl , a r :r r .r. a . Z~ throughout the 4orest habit, - J stumps are present is.an important link in the r This deadwood hiding, and wral resource for'the porttand rn creating critical forag~Jy e'of birds, important no ecosyste {a va"' y metropolitan area.. _ nesting OPP°"unities owls, reptiles, terrestrial im~ d'around the small and large. momm ~ntersst develops hibiians, and invertebrates. When community ro rty as open, a,P dr rotection of the Conklin p w conducted. to hour the p a biological survey .me,scrub/shrub habit found througomprising spots, s natural resource values. Well developed, identi~' the property site is moderately- western the importanLS on hoze, American , sword ism titat, °f Oregon b p, significant factor in assessing dogwood, western serv n scrub/s ng hru and glutC1I ReSqur o4 the forest hab' on grape' This ops N of the site is the m°"' s of black cottonwpOd, 'and prep i summer nesti which includes spec bi leaf maple, ma drone . .habitat provides idea birds such as , vireo, and 2•ncr~ Conklin site includupland s tuts of er , Oregon ash, g neater tro icol migrant The 2 forest, ch r`/ everal Douglas f!r.gre g within cover for neo warbler, warbling habitat areas of upland land meadow, and and Douglas fir. S rare orange•crowned otches of uP of this area 44-inch dbh, a size that is very sand scrub/shrub; p than In ad two on, fallen l09 . small wetlands. The diversity while the the Tigord area. wide range of `Niland makes it an encourages ° to the city of Tig sites proximih' f j~M Douglas Squirrel e 'My4 a L~ M'''' at r t Red-tailed Hawk HMO" The preservation of theoE th1s critical habitat . ~,~;Ui13iLi~ Y {l resence of 4resh ensure the availability Ecies that animal sp much pacific-slope Ycatcher. The. P . for. the many plant and rin s within this habitat, adds to the in addition to pr°viding . water sp 9 arty. thrive here; d community impo~an ce of the Coniclin'proP space' in the Tigard open politan area. J house finch; for the Portland metro .Birds such as the Northera hyTrtailed hawk, spotted towhee, Stellees 1. Y,. woodpecker, chickadee, Pileated black-caPP~ n starling, Pox American robin, EOtOfd kinglet song sparrow, sparrow, UbY_crowne . dove and steel nuthatch, morning - . red-brew Cal'sfornI quoit abound. Mammals in- glas a D6 California chipmunk chickaree, mole' \ squirrel and deer. Western Ser iceberrY Northern Flicker Pileated Woodpecker 0 d gs~s~ 'Seize V+e oP7m tl+e ~ df ~ rFTRUS _ ~ ~ ~ , LA 100=1 jn+u jm Puhl c t °nd r rgm~ V. office 1211 SV1 QH 97204 v p"f` 03'229 fax (503) 228-45 wu'u'• ~ ' on reockd par Printed