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City Council Packet - 03/13/2001 CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING MARCH 13, 2001 COUNCIL MEETING WILL BE TELEVISED I I i i i H: V EANNIEOOCS\CCPKTI 3 d 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Revised 3/9/01 tt® Rot atoutlall Netveletter dated o7 N Wo . T AIESySEEa j':. ~'J,N..~YZ f bZ"IO..'.4.4F'~+~} . b !1 ♦-M1:ia e 0 CITY OF TIGARD C Me, NZA .31 ? T1GA Da OR' 7~t23 " . :L*>.adw.?'si4+r,Rtti k r. ..esM}5'.t.A?'PS .sn PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 v.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, Ext. 309 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, x309 (voice) or 503-684- 2772 (TDD - Telecommunications Devices for the Deaf). l SEE ATTACHED AGENDA COUNCIL AGENDA -March 13, 2001 page 1 e AGENDA TIGARD CITY COUNCIL BUSINESS MEETING MARCH 13, 2001 6:30 PM STUDY MEETING > FOLLOW UP OF SIDEWALK MAINTENANCE AND RESPONSIBILITIES ON MAJOR COLLECTORS > COUNCILOR PATTON REPORT OF CONVERSATION WITH PORTLAND COMMISSIONER ERIC STEN REGARDING PORTLAND WATER • BONITA VILLA APARTMENT FIRE UPDATE > CITY MANAGER REVIEW PROCESS > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property transaction negotiations and exempt public records under ORS 192.660(e) and (f). All discussions within this session are confidential; therefore those present may disclose nothing from this meeting. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. No executive session may be held for the purpose of taking any final action or making any final decision. Executive sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council ez Local Contract Review Board 1.2 Roil Call 1.3 Pledge of Allegiance 1.4 Council Communications 8z Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) ® Russ Rutledge - Tigard High School Student Envoy J COUNCIL AGENDA -March 13, 2001 page 2 h. 7:40 PM 3. PROCLAMATIONS: a. Proclamation of Save a Life Week b. Proclamation of Support for Commuter Rail C. Proclamation for Arbor Day in the City of Tigard 7:45 PM 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes: January 23, and February 13 and 20, 2001 4.2 Receive and File: a. Council Calendar b. Tentative Agenda 4.3 Approve Two Training Requests for Sergeant deSully and Crime Prevention Officer Wolf of the Police Department 4.4 Local Contract Review Board a. Award of Contract for the Construction of Lincoln Avenue - Phase 2 (Street and Water Improvements) to Tri Mountain Excavating, Inc. • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:50 PM 5. RECOGNITION OF LISA INCALCATERRA FOR SERVICE TO THE PLANNING COMMISSION 7:55 PM 6. PRESENTATION OF TUALATIN VALLEY FIRE AND RESCUE PLAQUE TO THE CITY 5:00 PM 7. RECEIVE THE FINAL REPORT RECOMMENDATIONS FROM THE SUMMER LAKE TASK FORCE a. Staff Report: Engineering Department b. Council Discussion, Questions, Comments C. Council Direction: Should the Council: - accept the Task Force recommendations - request a proposal from the consultant on the remaining issues - direct staff to resume preparation of the Summerlake Park Master Plan based on improvements recommended by the Task Force COUNCIL AGENDA - March 13, 2001 page 3 r 9:00 PM 8. CONSIDER ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT (IGA) WITH THE UNIFIED SEWERAGE AGENCY TO FUND A PORTION OF THE HEALTHY STREAMS PLAN a. Staff Report: Engineering Department b. Council Discussion, Questions, Comments C. Council Direction: Should the Council direct staff to prepare an IGA? 9:10 PM 9. UPDATE ON PROGRESS TOWARD PUBLIC ART IN TIGARD a. Staff Report: Administration Department b. Council Discussion, Questions, Comments 9:30 PM 10. UPDATE ON VOLUNTEER RECOGNITION EVENT FOR THIS YEAR a. Staff Report: Administration Department b. Council Discussion, Questions, Comments 9:40 PM 11. CONSIDER PROPERTY ACQUISITION FOR BURNHAM STREET IMPROVEMENTS a. Staff Report: Engineering Department b. Council Discussion, Questions, Comments C. Council Consideration: Should the Council approve (by motion) the acquisition of property for Burnham Street Improvements. 9:45 PM 12. COUNCIL LIAISON REPORTS 9:55 PM 13. NON AGENDA ITEMS 10:00 PM 14. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying for what purpose the Session is being held. All discussions i within this session are confidential; therefore those present may disclose nothing i from this meeting. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. No executive session may be held for the purpose of taking any final action or making any final decision. Executive sessions are closed to the public. 10:10 PM 15. ADJOURNMENT \\T! G333\US R\DEPTSwD M\CATHY\CCA\010313. DOC COUNCIL AGENDA - March 13, 2001 page 4 Agenda Item No. Meeting of TIGARD CITY COUNCIL MEETING MINUTES -MARCH 13, 2001 STUDY MEETING Mayor Griffith called the meeting to order at 6:31 p.m. Council Present: Mayor Griffith, Councilors Dirksen, Patton, Scheckla. Staff Present: City Manager Bill Monahan, City Engineer Gus Duenas, Chief of Police Ron Goodpaster, Streets Supervisor Howard Gregory, City Attorney Tim Ramis, Public Works Director Ed Wegner, City Recorder Catherine Wheatley. > FOLLOW UP OF SIDEWALK MAINTENANCE AND RESPONSIBILITIES ON MAJOR COLLECTORS Public Works Director Ed Wegner reviewed this agenda item. (See the staff report on file with the Council packet meeting materials.) Mr. Wegner reported that staff had reviewed the 25 miles of sidewalks adjacent to major collectors. Many of those sidewalks are in need of repair. It is anticipated that it would cost $300,000 in the first year and $200,000 in the next two years to bring the sidewalks into compliance with City standards. The Council reviewed this issue on October 17, 2000, and indicated at that time that the dollar figure was too high. Mr. Wegner noted that some of the sidewalks are behind fences and not easily accessible by the property owners adjacent to the sidewalks. Mr. Wegner outlined another alternative, which would be to have the City immediately accept sidewalks that meet APWA or City standards. (This alternative is outlined in detail in the Staff Report on file with the Council packet meeting materials.) Under this alternative, the City would notify homeowners that if they are willing to have the City inspect the sidewalks, and once the sidewalk meets standards, then the sidewalk would be accepted into the City for future maintenance. One drawback, noted Mr. Wegner, was that there could be piecemeal maintenance of sidewalks. For example, not all households adjacent to each other would agree to bring the sidewalks up to standard. It was noted also that this agreement would not mean that the City would keep the sidewalks clean and clear; this responsibility would remain with the property owner. Letters of agreement would need to be drawn up between the City and the property owners. TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 1 the property owner. Letters of agreement would need to be drawn up between the City and the property owners. Discussion followed. The following points were raised: s The City would not specify which contractor a property owner should use to bring the sidewalk up to standard. o Replacement would be for the size and standard for "today" for that street. o There are a number of contractors available that would give property owners advice in estimating the cost to repair and bring up to standard their segment of sidewalk. e The City would not do the work and bill the property owner. This matter will be packaged for the Budget Committee's consideration. The Council will also discuss it further at a future Council meeting. It was noted that a reminder should be placed in the Cityscape newsletter that property owners have responsibilities with regard to maintenance of the sidewalk. Councilor Patton requested that it is made clear that sidewalks being discussed for this program were those that were adjacent to major collector streets. It could be that some exceptions would be granted for sidewalks next to minor collector streets; however, those would come before the Council for determination. > COUNCILOR PATTON REPORT OF CONVERSATION WITH PORTLAND COMMISSIONER ERIK STELA REGARDING PORTLAND WATER Councilor Patton reported on a recent conversation she had with Portland Commissioner Erik Sten. She advised that Public Works Director Ed Wegner and she talked to Eric Sten during a Regional Water Consortium meeting with regard to the recent report in the press that Commissioner Sten was supportive of looking a regional water authority. It appeared that Commissioner Sten agreed that wholesale purchasers would also be supportive of viewing the Bull Run Water system as a regional resource. Commissioner Sten advised he had recently received support from fellow Commissioners for the idea of a regional TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 2 water authority. The next step will be to obtain a resolution from the Portland City Commission supporting a regional water consortium. Then, a statement of principles should be developed. Councilor Patton advised that she thought this was a good first step in discussions with the City of Portland. She also noted that short-term decisions would need to be made regarding water supply to the wholesale purchasers. Commissioner Sten did not think there would be problems in this area. In addition, other wholesale contractors, after receiving a briefing on this concept, responded positively. Two cities that purchase water from the City of Portland must notify Portland by late in the summer of 2001 if they want to continue to purchase water from the City of Portland. Commissioner Sten also acknowledged that there might be a need at some point to consider the Willamette River. It appears that the City of Portland is realizing the probable need to rely on the wells for water. There was brief discussion on the potential drought condition that is impending in Washington and Oregon. There may be drought plans that need to be brought forward. BONITA VILLA APARTMENT FIRE UPDATE AI Shields, Housing Inspector for the City of Tigard, and Tim Birr, Director of Community Services for Tualatin Valley Fire at Rescue, were present to discuss a December 2000 fire at the Bonita Villa Apartment complex where one person died. Mr. Birr noted that during the event and subsequent to the fire, the cooperative relationship between the fire department and the City was phenomenal. Mr. Birr then described the events of the fire, noting there was one fatality in the apartment where the fire began. He noted the building met codes at the time of construction, however, if built today, the building would be equipped with sprinklers. The fire displaced 55 adults and 43 children. Centers were set up to accommodate these residents until alternate housing could be found. Mr. Birr outlined the support from the Red Cross. Mr. Birr relayed the items needed from the City of Tigard which included police investigation (initially treated as a homicide until it is known to be otherwise); Public Works Department; Building staff; Administrative staff. It appeared that the cause of the fire was a four-year old child playing with a lighter. He noted that the smoke detector was not installed in this particular TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 3 apartment unit. Mr. Birr referred to past efforts of the fire department to educate people regarding the need for smoke detectors to save lives. Currently, the Tualatin Valley Fire ex Rescue is discussing with City of Tigard Building staff how to address fire safety education and enforcement Issues regarding landlords and tenants. At this time the building is still vacant. Asbestos was exposed and mitigation is needed. The building was no. damaged to a point that retrofitting sprinklers would be needed. There was also structural damage to the apartment building roof. > ADMINISTRATIVE ITEMS ® A proclamation will be issued by the Mayor for the Community Development Block Grant Program. Additional proclamations were also noted. A communication from Susan Nyhard was distributed to the City Council regarding Summer Lake (Agenda Item 7). o A list of the Mayor's Blue Ribbon Task Force members was distributed to the City Council. o The City Manager noted the need to bring the Council up to date on the rising cost of medical benefits. A presentation is planned on April 3 to the City Council. ® Letters were presented to the Mayor and Council regarding support of the commuter rail. These letters were prepared for the signatures of the Mayor and Council members. ® Council received a letter from Bruce W. Starr, State Representative District 3, to attend a discussion regarding transportation needs of Portland. This meeting is on April 2. a City Manager Monahan noted that Fowler Middle School students would be arriving at 8:30 p.m. to introduce an idea to the City Council regarding a project they would like to pursue. > The Study Session recessed at 7:32 p.m. > The Business Meeting was called to order at 7:37 p.m. TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 4 I. BUSINESS MEETING 1.1 Call to Order - City Council ex Local Contract Review Board 1.2 Roll Call: Mayor Griffith, Councilors Dirksen, Moore, Patton, and Scheckia 1.3 Pledge of Allegiance 1.4 Council Communications ar Liaison Reports - None 1.5 Call to Council and Staff for Non-Agenda Items - None It was noted that an executive session would be needed prior to the final agenda item (Consider property acquisition for Burnham Street improvements - Agenda Item 11.) 2. VISITOR'S AGENDA (Two Minutes or Less, Please) o Russ Rutledge, Tigard High School Student Envoy, reported to the City Council on activities Tigard High School leadership. A copy of his outline report is on file with the City Recorder. Mr. Rutledge indicated that he would remain the Student Envoy to the City Council until June. City Engineer Duenas reviewed the parking plan that was initiated by Mr. Rutledge and converted some parking spaces on 92nd Avenue. The Public Works Department during the spring break will do the re-striping of the spaces. The reconfiguration will add 13 new spaces. 3. MAYOR GRIFFITH ISSUED THE FOLLOWING PROCLAMATIONS: a. Proclamation of Save a Life Week Chief Ron Goodpaster presented Life Saving Commendations to Officers Passadore and Fox. Also recognized were Officers Grahn and Hockin. (See i memo on file with the City Recorder for more Information.) b. Proclamation of Support for Commuter Rail ' c. Proclamation for Arbor Day in the City of Tigard d. Proclamation for National Community Development Week i ' 4. CONSENT AGENDA: TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 5 Motion to Approve the Consent Agenda by Councilor Patton, seconded by Councilor Scheckla approved, as follows: 4.1 Approve Council Minutes: January 23, and February 13 and 20, 2001 4.2 Receive and File: a. Council Calendar b. Tentative Agenda 4.3 Approve Two Training Requests for Sergeant deSully and Crime Prevention Officer Wolf of the Police Department 4.4 Local Contract Review Board a. Award of Contract for the Construction of Lincoln Avenue - Phase 2 (Street and Water Improvements) to Tri Mountain Excavating, Inc. The motion was approved by a unanimous vote of Council present: Mayor Griffith Yes Councilor Dirksen Yes Councilor Moore Yes Councilor Patton Yes Councilor Scheckla Yes 5. RECOGNITION OF LISA INCALCATERRA FOR SERVICE TO THE PLANNING COMMISSION The Mayor recognized Planning Commissioner Incalcaterra's service on the Planning Commission. Ms. Incalcaterra was not able to attend the meeting. A letter will be sent to her thanking her for her efforts. 6. PRESENTATION OF TUALATIN VALLEY FIRE AND RESCUE PLAQUE TO THE CITY Bill Anderson, Division Chief for Tualatin Valley Fire 8t Rescue, presented to the City of Tigard an award received by TVF8TR. The department recently received a Class it accreditation and a plaque recognizing the accreditation. Mr. Anderson noted the recent Bonita Villa Apartment fire and the seamless operations among the Public Works Department, the Police Department, and TVFBiR. TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 6 In response to a question from Councilor Scheckla, Mr. Anderson reviewed how they would staff the Balloon Festival. He noted that they would be monitoring the situation because of the shortage of water to determine if extra caution would be needed on the field. He noted that this operation has run very smoothly in the past. 7. RECEIVE THE FINAL REPORT RECOMMENDATIONS FROM THE SUMMER LAKE TASK FORCE City Engineer Gus Duenas presented a PowerPoint presentation regarding the final recommendation of the Summer Lake Task Force. A copy of the PowerPoint presentation is on file with the Council packet material. The PowerPoint presentation outlined the existing conditions, problems, background, and task force options reviewed. Greg Koonce of Inter-Fluve was present. In response to a question from Mayor Griffith, Mr. Koonce replied that the Summer Creek is supplied by run off from Murray Hill and augmented by storm water run off. It was noted that Summer Lake is man-made. There is also a beaver dam at Merestone. The task force members developed criteria to review the options. They made a list of the existing problems and then also identified what they would like the lake to become. Staff summarized three options and associated costs. One of the options identified a bypass stream. Mayor Griffith asked if there would be adequate water source to keep the bypass stream active year round. Mr. Koonce advised that this needed review. He noted that fish can survive in drier weather. He noted that the summer stream around the lake could mean that fish will migrate to the lake, however, he also noted that the lake water was probably too warm for the fish. 1 Councilor Patton expressed concerns regarding how many fish were being talked about and allocating money towards an elusive goal. Consultant Koonce advised that the Oregon Fish and Wildlife Department would be able to give information on historical data. However, he did not think there would be hard data regarding fish in the drainage area that utilize Summer Creek. He noted that when attempting to do rehabilitation projects for fish, one project would not satisfy all a needs. The effort needs to be a one-step-at-a-time program. It was noted that USA TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 7 has identified this area as a significant in-stream drainage. In response to a question from Councilor Scheckla, Mr. Koonce advised that the lake is in the upper part of the watershed. Councilor Patton suggested that there could be other things that might be identified at a lesser cost. Mr. Koonce described why this would be a good project to begin addressing water temperature and fish issues. There was a lengthy discussion between the Council and the consultant regarding the potential benefit weighed by the cost and effectiveness of instituting an option. There was also concern about what happens upstream from other jurisdictions which would also assist the situation. The potential for review of federal agencies in this area exists for any of the options according to the consultant, including the option of "no action." Brian Wegener, Chair of the Summer Lake Task Force, reviewed the work of the Task Force and the four criteria. The majority of the Task Force selected the open channel model to best meet all four criteria. "The open water bypass," said Mr. Wagner, "addresses the temperature and fish issues along with the lake water quality." Mr. Howard Banta gave the minority report of the Task Force. He advised that he did not believe there were hard facts to support the Task Force's preferred option. He said he believed the potential to improve water quality and other issues in the area were nil. (A copy of Mr. Banta's report is filed with the Council meeting materials.) Mr. Banta concluded his report by saying further study seems wasteful of public monies and highly unlikely to make significant improvements in water quality or add important salmonid habitat in Summer Creek. He said he believed the Council should abandon the idea of further study. Staff recommendation was to accept the recommendations in the Summer Lake Task Force final report, and to direct staff to request a proposal from the consultant to prepare a report on the remaining issues outlined in the report. A gentleman from the Audubon Society spoke to the Council. He supported Option 3 and that Council should not give up on urban waterways or avoid taking action. He noted that the Task Force tried to balance the concern of the citizens and also that natural areas increase property value. He referred to the consultant team of Inter- Fluve and noted that they are the "best team in the country." Kendra Smith of USA, advised that USA has put this project in their capital improvement program for design and implementation of the project. She referred to another project at Tannesbrook, which was similar and used as a model. TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 8 13 In response to a question from Councilor Scheckla, Ms. Smith advised that $200- 250,000 is in USA's capital improvement program allocated to support whatever option is selected. A member of the public addressed the Council noting concern with the money already spent and the two phases. He noted that phase one should be finished before alternatives were implemented. Councilor Patton advised that she appreciated the efforts of the Task Force noting that the Task Force did what the Council directed them to do. She said that the Task Force came back to Council with good options. She advised that Option 2 appeared to provide the most benefits toward meeting the needs identified. She noted concern for the questions still outstanding including what will be done upstream. She stated that if the City got aggressive, there should also be efforts to obtain participation regionally and with USA. More information is needed regarding what can be done upstream so there will be a significant impact. More answers are needed due to the cost implications and also to know what will make the most impact. Councilor Dirksen stated he was uncomfortable with going this far and then deciding to do nothing. He suggested a compromise and that Option 2 appears to be the best. He agreed that the upstream problems are an issue. He recommended that the City move ahead with Option 2 but also look at the upstream issues for the total influence on the watershed. Councilor Scheckla noted he was in agreement with most of Councilors Dirksen's and Patton's remarks. In response to some concerns of Councilor Scheckla, Mr. Ramis noted that issues would become apparent when the permitting process gets started. Mayor Griffith agreed with comments of the other Councilors. He was also concerned with upstream conditions. He said he did not feel he had enough information to feel good about any of the recommendations. He is also concerned about review by Fish and Wildlife, effects of the Endangered Species Act. He believes that there should be more answers known before an Option is selected. Councilor Patton noted that Option 2 potentially provided the most benefit. She said the City should not move forward with implementation of the project before getting more information on what can be done upstream. Further discussion was held on Option 2. The City Engineer noted that this Option provided the opportunity to take the pond off-line with running a creek around the lake. By doing this the City could also use chemicals to address the weed and algae problem during the warmer months. TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 9 Motion by Councilor Patton to: a. Accept the Task Force's recommendation for Option 2 b. Authorize the City Engineer to include Option 2 in the Summer Lake Master Plan as the Option that appears to provide the greatest benefit c. Proceed with the research mentioned in phase 1 to determine other upstream benefits that might accrue d. Allow the Council to take another look at the issue to determine the best way to proceed Councilor Dirksen amended part (a.) of the motion to include the phrase "in principle." The motion as changed reads: Accept the Task Force's recommendation in principle for Option 2 Mr. Duenas asked to clarify that the motion included flow monitoring studies into the Lake, as this was a key issue. Council concurred that it was their intent to pursue these studies. Councilor Scheckla seconded the motion as amended. The motion was approved as amended by a unanimous vote of Council present. The motion was approved by a unanimous vote of Council present: Mayor Griffith Yes Councilor Dirksen Yes Councilor Moore Yes Councilor Patton Yes Councilor Scheckla Yes (Agenda Nos. 9 and 10 were considered before Item No. 8) 8. CONSIDER ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT (IGA) WITH THE UNIFIED SEWERAGE AGENCY TO FUND A PORTION OF THE HEALTHY STREAMS PLAN City Engineer Gus Duenas introduced this agenda item. Also present to speak to the Council on this item was Kendra Smith from the Unified Sewerage Agency (USA). The question before Council was whether the City should enter into an intergovernmental agreement with USA to fund a portion of the Healthy Streams Plan. Additional detail is provided in the Council meeting packet (staff report and attachments). TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 10 The staff recommended that the Council approve an intergovernmental, which would be submitted to the City Council on April 10. Capital improvement funding would be proposed for the next fiscal year. Council consensus was for the staff to proceed as recommended. 9. UPDATE ON PROGRESS TOWARD PUBLIC ART IN TIGARD Volunteer Coordinator Susan Koepping introduced this agenda item to the City Council. (See Council agenda item summary for further details.) A group of community members have been meeting to establish a basis for possible future public art projects in Tigard. A current project includes a poster at C.F. Tigard Elementary School that is being used as a fundraiser for this school. The poster will be used as a basis for a mural in a location in the downtown Tigard area. The student whose artwork is selected will receive an award at the Chamber of Commerce Shining Stars Banquet. Students from Fowler Middle School presented the City of Tigard with a presentation on their suggestion for an item of art on the traffic island at the newly configured intersection of Walnut and Tiedeman Streets. After, the presentation, Council consensus was that this was a good project and indicated support for the students to move forward. The meeting was recessed at 9:36 p.m. The meeting reconvened at 9:47 p.m. 10. UPDATE ON VOLUNTEER RECOGNITION EVENT FOR THIS YEAR Volunteer Coordinator Susan Koepping and Executive Assistant to the Chief of Police Ellen Fox outlined a proposal for the event to recognize volunteers. The Volunteer Recognition Planning Committee has voted to invite City of Tigard and Tigard Library volunteers to the July 191 production of The Odd Couple by Broadway Rose Theatre Company to express appreciation for all that they do for the community. The evening will begin with a social hour. Council members are invited to come and enjoy the evening with the volunteers. > EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 10:06 under the provisions of ORS 192.660 (e) to consider a real property transaction. TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 11 The Executive Session adjourned at 10:15 p.m. and the business meeting was recnvened. 11. CONSIDER PROPERTY ACQUISITION FOR BURNHAM STREET IMPROVEMENTS City Engineer Gus Duenas reviewed the staff report and advised that the owner, Margaret McDald was willing to sell the property at the appraised value. The property would be used to complete the improvements on Burnham Street. A portion of the property would be used to stage the construction. At the end of the project the City would sell property that was not needed for the construction. Motion by Councilor Scheckla, seconded by Councilor Patton, to purchase the McDaid property at the appraised value. The motion was approved by a unanimous vote of Council present. The motion was approved by a unanimous vote of Council present: Mayor Griffith Yes Councilor Dirksen Yes Councilor Moore Yes Councilor Patton Yes Councilor Scheckla Yes Motion by Councilor Scheckla, seconded by Councilor Dirksen, to authorize the City Manager to execute an agreement to establish relocation costs for Margaret McDald. The motion was approved by a unanimous vote of Council present. The motion was approved by a unanimous vote of Council present: Mayor Griffith Yes Councilor Dirksen Yes Councilor Moore Yes Councilor Patton Yes Councilor Scheckla Yes OEM TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 12 12. COUNCIL LIAISON REPORTS o Mayor Griffith reported on the Blue Ribbon Task Force Meeting held on March 12. He noted that 18 people were present. Many issues were raised. He said that some of the Task Force members suggested that the Council goals be prioritized. He responded that the goals might be reviewed for priority, but at this time, the Council was moving forward with all of the goals. The next Blue Ribbon Task Force meeting will be a morning meeting. 13. NON AGENDA ITEMS e City Manager Monahan noted that a Special Council Meeting might be needed on April 3, 2001, at 6:30 p.m. to discuss issues on labor relations in an Executive Session. Council consensus was to call the Special Meeting on April 3, 2001. ♦ City Manager noted that his review is scheduled for May 8, 2001. He advised that if the Council wants to adopt additional criteria upon which to base the review, then those criteria must be made available to the public. He said that, in the past, the Council has used his employment contract as the basis for the review. Council Patton advised that she does not feel compelled to establish a new set of criteria, but if other Councilors wish to do so, she would be willing to discuss the matter. Council consensus was that there was no need to establish additional criteria. ♦ Councilor Scheckla requested that Tigard High School Student Envoy Russ Rutledge be acknowledged by the City of Tigard (certificate or resolution). IS. ADJOURNMENT: 10:29 p.m. City Recorder, Catherine Wheatl Attest: N$ayor, i o~~'igard Date: -t> . 1~. 0 / I: W D M\ CATHY\C CM\010313. D OC TIGARD CITY COUNCIL MEETING MINUTES - March 13, 2001 page 13 AGENDA TIGARD CITY COUNCIL STUDY MEETING MARCH 13, 2001 - 6:30 p.m. The Study Meeting is held in the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages Interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Meeting to the Town Hall. > FOLLOW UP OF SIDEWALK MAINTENANCE AND RESPONSIBILITIES ON MAJOR COLLECTORS > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss labor relations, real property transaction negotiations and exempt public records under ORS 192.660 (d) (e) and (f). All discussions within this session are confidential; therefore those present may disclose nothing from this meeting. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. No executive session may be held for the purpose of taking any final action or making any final decision. Executive sessions are closed to the public. > BONITA VILLA APARTMENT FIRE UPDATE - TIM BIRR > COUNCILOR PATTON REPORT OF CONVERSATION WITH PORTLAND COMMISSIONER ERIC STELA REGARDING PORTLAND WATER > CITY MANAGER REVIEW PROCESS > ADMINISTRATIVE ITEMS: e An additional proclamation to be issued by the Mayor for Community Development Block Grant program. A copy was distributed to the Council. o Proclamation for Save a Life Week contained an error, which has now been corrected. The corrected copy will be presented to the Mayor for signature. o During Save a Life Proclamation - Life Saving commendations will be noted by Police Chief Ron Goodpaster awarded to two police officers. o Distributed a copy of an e-mail communication from Susan Neidhart regarding Summer Lake (Agenda Item No. 7) o Add to non agenda: Request to Council to call a special Council meeting on April 3, 2001. o Letters (to be signed) distributed to Mayor and Council members regarding support of the Commuter Rail. Continued on Reverse Side.... Mill ♦ List of Mayor's Blue Ribbon Task force members distributed to the City Council. ♦ Council received a letter from Bruce W. Starr, State Representative, District 3, to attend a disscusion regarding transportation needs of Oregon. The meeting will be held at the Public Services Building, Room 140, 155 North 11 Street in Hillsboro on April 2 from 5:30 - 7:00 p.m. with elected officials of Washington County. Poll Council to determine if a Council member can attend. Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660 (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (d) - Labor negotiations. (News media can be excluded In this Instance.) 192.660 (e) - Real property transaction negotiations. 192.660(0- Exempt public records - to consider records that are "exempt by law from public Inspection." These records are specifically identified In the Oregon Revised Statutes. 192-660 (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (i) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. j 192.660 (k)- Relates to health professional regulatory board. \~ii.✓~ d. 'J..i i'c 2001 Blue Ribbon Task Force Name Business/Association Bob Bernard Manager, Safeway Stores, Inc. Pat Biggs Russ Blake Sr. Pastor, Tigard Covenant Church Charlie Cameron Washington County Administrator Heather Chrisman Chrisman Gallery Steve Clark Times Publications John Cook Gregg Davidson Tyler Ellenson Tigard Central Business District Association Bev Froude Marland Henderson M&H Construction Doug Lee Cafe Allegro Mark Mahon Dave Nicoli Joe Payne CEO, IKON Office Solutions Jan Richardson Administrative Assistant Services, Inc. Bob Rohlf Paula Rummersfeld Flir Systems, Inc. Sydney Sherwood Father Leslie Sieg St. Anthony's Catholic Church Wes Taylor Tigard United Methodist Church Ted Tosterud Quest Diagnostics-Metwest, Inc. Paula Walker Nick Wilson Noma ~1{01t1~~10 . # 202 1N1%G A~ puthonzati°n *Mi. ~ v~~~ ,Og'Tl'fl.E pet. Sgt. Y 5s'f# 191► N0 sud98 item? ~ -OW CM GF ~1G~ ACCS # 1130 D ory Training? Yes ~ TRP►1NiRG Dp'tE5 DEPT Manda ment Cheri TA be to each able to instruct or pevetop Course Sully agendas Mt1SS be of Student 1~AME James de S f Firearms instruct ~Gn9 uns and shot guns" LpC Eugene orksha P~ for hand9 City; Eugene Tvde o1Training OpS C,onferenceM~ on State: Or plete died firearmsinstcuct°s TRIP t Ce a state P11 Eudent to on firearms issues Cosh 5 deve tmental me $GG~gI1lAp►TE~~1°S Mail check g, 10°00 Vendor dress 0 H01d For EmpjOVee Cow Mailing Add Q Reimburse ~GISZ~`TION ~ Mad Cheer C'dyl5ta~Z'p Wol Vendor C, ee Ho►dFor Employ DP~T Address phone # Costi3 $ M550 N MOnmO+~th pve. Reimburse ~p,~SPGRvp, 3N 10, YIS Or on 97361 T Q Mail CheCic filonm 50one # 10° 'IT% tax : 67.89 Vendor Hold For Employee G a►-2a-°1 Dail rate Costs 5678.90 g Address ~gg,~GIN• ~8.ci1 to Mailin ~ •Vravel p9encY to Dates to sta ® Mail Check IStatelZi4 bill City of Trgard Vendor Q Hold Fof Emp1oy Valle River inn Phone # Mailing Add River 'Na Reimburse 3# Per mile 1000 Valle miles CG ~rnoe Cityi ipon 11,3,4p1 M1LF.p+GE Reimburse any °iA~anding adv' to deduct Eu a 791329 e the City Phone# 266 Advance 1 authoriz Date 1$3-8 #k 1 91327 I `k dvanCed. n Reimburse Confirm any eXCess am°unt a Dept. Head ~~LS ~Tiga pe J~i t~~ pdvance the C►ty pate 11 putt p1EN►~ 10 feimburse Z a s Ciry Counc 5 2 nation, ► agree Cosf$, pate rvisa e. vel a Su utmnt is not mad By signing th'seCk, if r te~ It rn ~ ' Giry Mana9 t Ploy ( Date y Human Resources t FIREARMS INSTRUCTOR DEVELOPMENT COURSE APPLICATION April 9 - 20, 2001 - Eugene Please type or print clearly agency priority # I . Applicant's Name ~/'idJ ~~c/ DPSST# I?YPS 2. Agency 77~0 A41g-c AR Rank 3. Agency mailing address SWO. City, State, Zip 970?23 Telephone number Sa~-G3S-6/6~ ,-24Zfax number ~.~-6.~g- Q3S3 4. Experience as an instructor ~f}S/ cSF,V- B WA j/V0 5. List experience in public safety or specialized experience totaling three years or more: ek i,~SYEAa, zj~r- 7A,- 4g rc ow/'. /yew Return completed application by March 5, 2001. MAIL REGISTRATION AND CHECK TO: KRIS EIESLAND, DPSST, 550 N. MONMOUTH AVE., MONMOUTH, OR 97361, or fax to 503-838-8907 (if fazed, also mail original application) Applicant(s) is/are approved by me for attendance at this seminar/course and will be considered on active duty status with our agency during this training period. Applicant(s), while attending this seminar/course is/are covered by the insurer indicated below for an on-the-job injury. It is understood by me, and I have explained the applicant(s), that for any illness or injury not covered by the insurer indicated below, that member will only be covered to the extent that he/she would be covered while at his/her own department under personal or departmental medical insurance. State Accident Insurance Fund (SAIF) _ Applicant's agency a direct responsibility insurer _ Applicant's agency's Worker's Compensation insurance coverage Authorizing agent na rin ) Position 9 6 l ~-O Signat Date MEMORANDUM ~ TIGARD POLICE DEPARTMENT DATE: February 16, 2001 TO: Chief Goodpaster FROM: Jim Wolf SUBJECT: Training request I would like to propose a change to my training request that was previously submitted and approved. Typically, I attend the Oregon Crime Prevention Association's annual conference in the spring. This year's training is entitled "Everything under the Sun." While a portion of the classes offered could be extremely helpful to my crime prevention applications, it appears that this year there lacks some specificity and resourcefulness. I learned only recently of a training offered by the National Institute of Crime Prevention on CPTED. As I have increasingly more complex properties which I evaluate for crime prevention designs, I would welcome the opportunity to become more fluent with CPTED principles. Training in this area, until this opportunity, has been very basic and redundant. The training offered at this particular time appears to be appropriate for my past experience and application levels. As crime prevention is becoming so more interspersed with building and landscape design, it is important to be able to critically look at potential problems that may preexist with certain building plans and design. 1 would like to become more cognizant of design flaws and be able to confidently make recommendation to improve the overall safety and livability with new project design. MIN TVA( aglo% ExT. F% Aar patB TITLE p10lCPO Na pPSST# 27047 30 ltem? ® eted Yes gud9 # 1110 yes Na ~t 1 ► J P-f OOCCT MandatoN Tra'nin9~ TR~►NIAp oAA ?001 624 O pesign) submitted) From r'I 1?,, 2001 Wolf h Environmental attached to each TA ~ardin9 daetagn -lo: AP NP E Jam preventionrnrou9 endasojST my understandin9dtiveas g CATION b e t t e r d e v e l o e C P T E D is imPe LO Las Vegas C P T E ~ (crime o t k s h o P e e t ► n c J agenda e of T ra►nin9 ci les. ot crim T,t1 Cornferen J TED P nd the tear rtes. State: SE OF .f (Complete re arding the C haviar a uce resrdenfial pro Pe eable 9 ded cAmbe ulti fam~iY Costs P13 ` RPO I~noyrledg to W01 crim mercral and m mote and °t th entinues to develop ad pTE,~I~`LS OQ,CSIWI Mail Check aggfeuse! ssively vendor Hold For Employee Costs $}9'00 pddress Malting Reimburse ~EG~S.ypu,T10N ®Maii Check CitYlStateiZlP N nC p ~ i-lold For E+nPloYee Aess Phone # ddr $ 20U.00 , 11 Pogx 172745 Reimburse .~~,~SP®~~A~1®N Gosts CltylStateOp 33672 Ftori Maii Check EmPlOY Hold For no X5933 to incl tax 103.550 ~end~ 813 ravel ra Mais ss 1NiG Al 14 1)atil Costs $ 414.2 Mail. H~~nosa \N Travel Agency to pG to p to sta ' A nl 10 ®IJla,, Check G rY rp 3 bill City of Tigard IStatel 9722 Vendor Island Hold For Employee p and # Address t mile Treasure © 503n96 #8-1161 FQ r~x 98688 Reimburse 3# P. 8688 o mites a "anC~ C1tYlState(Z1P outstanding 88193- ~►Il.~`GE Reimburse as, IdV City to deduct any Lase p Phone # pdvanCe I authorize the pate 7444 advanced• 800.944- 1EK ss amount5~~ Confirmation # 144 Reimburse any exce Dept. Hj Jl~' Dad , D to the City of Tigard pate ~~tAS Advance ~tE to reimburse City Council 95.29 Cron, I agree pate Costs: $95. his travel autha meat is not made. SupeN!sor t BY Sig"' check, rt re Da IV 01 fro m m City ro Date S Di or Hu a Reso Crime Prevention Through Environmental Design Agenda April 11-13 Wednesday April 11 9:00 - 9:30 Registration and Introduction 9:30 - 11:00 Introduction to CPTED 11:00 - 12:00 Video "Design Out Crime' 12:00 - 1:00 Lunch on your own 1:00 - 3:00 CPTED Strategies 3:00 - 4:00 Video " Back From the Brink. Saving America's Cities by Design" 4:00 - 5:00 Questions / Review Thursday April 12 9:00 - 10:00 The Effects of Lighting on Crime 10:00- 11:00 Video "Security Lighting" 11:00 - 12:00 Five Steps to Conducting a CPTED Review 12:00 - 1:00 Lunch on your own 1:00 - 3:00 Group Survey / Boys and Girls Club Site Plan 3:00 - 4:00 Video "Becoming Good Neighbors. Enriching Communities by Design" 4:00 - 5:00 Questions / Review Friday April 13 9:00 - 10:00 Planning, Zoning, and CPTED 10:00 - 10:30 Video " Designs For Walkable Neighborhoods" 10:30 - 12:00 Group Survey / Bus Terminal Site Review 12:00- 1:00 Lunch on your own 1:00 - 3:00 Group Presentation on Bus Terminal 3:00 - 4:00 The Tampa Plan. City Ordinances and CPTED 4:00 - 5:00 Questions / Review Registration Fee $349.00 Make check payable to NICP: Mail to PO. Box 172745 Tampa, Fl. 33672 Name J km \1~0`~ Agency TyLd \vok%cp, c-~W T aa3 Address v31a5 Svc) NAmk\ i61Jd . TOO o dd 0(T Ph ft 503 \rgy Hq~,~ ~raaa Contact Information Email NICPOIOMSN.COM Ph # (813) 833-5933 Fax (813) 960-0727 Web Site WWW.NICP.net ..u ILL Crime Prevention Through Environmental Design "Making Communities Safer By Design.This Conference is a Must for Law Enforcement Officers, Commanders, First Line Supervisors, Crime Prevention Officers, School Resource Officers, and Community Service Officers. CPTED is defined as "the proper design and effective use of the built environment that can lead to a reduction in the fear and incidence of crime and an improvement in the quality of life." The goal of CPTED is to reduce opportunities for crime that may be inherent in the design of buildings or in the design of neighborhoods. Benefits of Attending INSTRUCTOR Art Hushen Art is a Crime Prevention Officer for the Participants will learn how the design and use of Tampa Police Department and an instructor for the environment can control human / criminal the Florida Crime Prevention Training Institute behavior and reduce the fear of crime. They will specializing in OPTED. Art has over 20 years learn "target hardening" through natural means. of law enforcement experience. He conducts How natural access control and natural statewide training for the Florida Attorney surveillance decrease the opportunity for crime. General's Office. Art is recognized as a Crime Participants will learn the different aspects of Prevention Specialist by the ISCPP and a lighting and it's effects on human behavior. Crime Prevention Practitioner by the FCPTI. Participants will conduct a site survey and give a He is a member of the American Society For group presentation of the results. They will learn Industrial Security, and a graduate of the NCPI the advantages of a CPTED ordinance and how and ACPI specializing in CPTED. Art holds a to construct and present one to lawmakers. BA in Criminology from the University of South Florida. He serves on the Board of Directors of the International CPTED Association, and the Florida CPTED Network. Stratosphere Hotel & Casino 2000 S. Las Vegas Blvd What is the National Institute of Crime Prevention? Las Vegas, Nevada NICP was formed in 1999 by four active duty law enforcement officers who saw the need for quality Room rates are $49.00 single. $79.00 Fri. and Sat. night. training for both government agencies and the private (Price subject to change so register early.) sector. With over 80 years of Law Enforcement experience, For reservations call 1-800-99 TOWER the instructors of the institute have diverse backgrounds and specialties, and have been nationally recognized as The Stratosphere is a 110 story hotel and casino located experts in their fields. on the Famous Las Vegas Strip. The mission of the institute is to provide law The hotel is 8miles from the airport and there is a shuttle enforcement, the public and private business for $S per person. professionals with quality training regarding issues that affect the day to day work environment. AGENDA ITEM # FOR AGENDA OF March 13. 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of Contract for the Construction of Lincoln Avenue - Phase 2 Street and Water Improvements) PREPARED BY: Vannie Nguyen DEPT HEAD OK: Gus Duenas CITY MGR OK: Bi nahan ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the contract award for the construction of Lincoln Avenue - Phase 2 (Street and Water Improvements)? STAFF RECOMMENDATION The staff recommends that the Local Contract Review Board, by motion, approve the contract award to Tri-Mountain Excavating, Inc. in the amount of $161,181.90. INFORMATION SUMMARY Lincoln Avenue between Commercial Street and Greenburg Road is narrow and does not meet minimum width standards. The existing pavement is in need of major maintenance in most areas. In addition, the existing drainage system is an inadequate series of ditches, culverts and home-made catch basins. Many of the ditches have been filled in over the years creating serious drainage problems. Improvements of the street are divided into two phases: the first phase was half street improvements on the west side of the street, including improvements to the existing storm drainage system. Construction of phase 1 was completed in June 2000. The total cost of the project was $236,000 with $167,000 funded by the Washington County Community Development Block Grant (CDBG) program and $69,000 by the City. Phase 2 street improvements have been approved for CDBG funding effective July 2000. The scope of this project is to construct half-street improvements on the east side of the street, which include construction of sidewalks, curbs and a new water system. Rights-of-way at the corner of Commercial Street and Lincoln Avenue have been obtained to construct ADA wheel chair ramps for the new street. Completion of this project would provide two - 12-foot travel lanes and an 8-foot parking strip between Greenburg and 9151 Avenue and two - 13-foot travel lanes between 91St Avenue and Commercial Street. The bid opening was conducted on February 27, 2001. The bid results are: Tri-Mountain Excavating, Inc. Ridgefield, WA $161,181.90 Oregon Siteworks Aloha, OR $161,700.00 Eagle Elsner Tigard, OR $187,404.00 Northwest Earthmovers, Inc. Battleground, WA $189,471.10 Wayne Jeskey Clackamas, OR $189,807.00 Canby Excavation Canby, OR $195,216.00 Y Capital Concrete Construction Aumsville, OR $198,450.40 LZN Excavation Clackamas, OR $210,874.00 Benge Construction Tualatin, OR $216,716.00 Rutan Construction, Inc. Hillsboro, OR $218,712.00 Miller & Sons Sherwood, OR $218,787.50 Emery & Sons Stayton, OR $221,478.00 Excel Excavations Tualatin, OR $221,986.50 Parker Northwest Paving Oregon City, OR $223,415.75 Columbia-Cascade Const. Inc. Boring, OR $223,481.50 Crestview Construction, Inc. Hillsboro, OR $223,951.00 Copenhagen Utilities & Const Clackamas, OR $233,363.00 Kasey Cooper Excavating, Inc. Boring, OR $246,072.05 Nutter Corporation Vancouver, WA $247,785.00 Ken Contractors Tualatin, OR $258,433.00 Cipriano & Sons Construction Boring, OR $354,556.00 Engineers Estimate $200,500 OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This project meets the Tigard Beyond Tomorrow Transportation and Traffic Goals of "Improve traffic safety". FISCAL NOTES The street improvement portion of this project was funded in the amount of $150,000 in the FY 2000-01 CIP with $120,000 in CDBG funding and $30,000 in City funding. The water improvement was funded in the amount of $60,000 in the FY 2000-01 CIP Water System Program. $1,000 has been spent on right-of-way acquisition leaving $209,000 in this fiscal year's project fund. This amount is sufficient to award the contract of $161,181.90. i:4ti"delsum\agcnda summary for Iincoln project-phase 2.doc ~o 1 V 5;~~ry T~~ ~ t F O ; " ya" .fir y 11 1 t Lo ~i Z _ ~L 1 f"I 1 't I 1 GREENBURG RD~ - 1 1 ~ _ t ~ ~ 1 AGENDA ITEM # Jr FOR AGENDA OF March 13, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Recognition of Lisa Inca1_caterra for service on the Planning Commission PREPARED BY: Susan Koenni DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIT. Recognition of Lisa Incalcaterra's contribution to the Planning Commission during her 2.5 years of service. STAFF RECOMMENDATION On behalf of the Tigard community, Mayor Griffith and City Council will express appreciation to Lisa Incalcaterra for the time, energy and expertise she contributed while serving on the Planning Commission. INFORMATION SUMMARY Lisa Incalcaterra was appointed to the Planning Commission in June of 1998 and served until December of 2000. During that same time, she also sat on the Transportation System Plan Task Force as part of her duties as a Planning Commissioner. OTHER ALTERNATIVES CONSIDEUD None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY a Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. i FISCAL NOTES None IRS AGENDA ITEM # FOR AGENDA OF March 13: 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Presentation of Tualatin Valley Fire & Rescue Plaque to the City of Tigard PREPARED BY: Greer Gaston DEPT HEAD OK CITY MGR OK klpl- ISSUE BEFORE THE COUNCIL Whether to accept the plaque on behalf of the City of Tigard. STAFF RECOMMENDATION Accept the plaque on behalf of the City of Tigard. INFORMATION SUMMARY Tualatin Valley Fire & Rescue (TVF&R) is one of only thirty fire districts in the country to receive accreditation from the Commission on Fire Accreditation International. Since TVF&R serves the City, they are presenting a plaque to the City of Tigard denoting their accomplishment. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A 4 i FISCAL NOTES N/A \\TIG333\USR\DEPTS\NDM\CITY COUNCIUCOUNCIL AGENDA ITEM SUMMARIES\TVF&R PLAQUE.DOC I' EVrSCU AGENDA ITEM # FOR AGENDA OF March 13.2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Summer Lake Task Force Report Atp PREPARED BY: ..__Q. Ben v DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Receive the Final Report Recommendations from the Summer Lake Task Force. STAFF RECOMMENDATION Accept the recommendations in the Summer Lake Task Force Final Report and Recommendations (attached) and direct staff to request a proposal from the consultant to prepare a report on the remaining issues outlined in the report. Direct staff to resume preparation of the Summerlake Park Master Plan based on the improvements to Summer Lake recommended by the Task Force. INFORMATION SUMMARY Background: Council established the Summer Lake Task Force on January 25, 2000 by Resolution No. 00-05 (attached). The overall goal of the Task Force is to develop and implement a project that would enhance water quality, improve habitat in Summer Lake, promote fish passage, and enhance Summer Lake Park. The first meeting of the Task Force was conducted on March 27, 2000. By consensus, Mr. Wegener and Mr. Cook were appointed Chair and Vice-chair, respectively. The first item was approval of a request for proposals for consultant services as directed by the resolution. The Task Force further decided to precede this work with a Phase One report from another consultant to examine whether there is an economically viable way to assure that water quality standards in upper Summer Creek (above the lake) are not violated during low flow times in the heat of summer. Topics of the remaining meetings are listed below. Minutes from each meeting are attached. The following is a chronology of the Task Force Meetings May 1, 2000- The completed Phase One report was distributed and discussed. A copy is included with the attached minutes. May 24, 2000- The two consulting fines that submitted proposals were interviewed by the Task Force. The contract was awarded to Inter-Fluve Inc. A staff report requested by the Task Force was also distributed and is MEN included with the minutes. The report summarizes the federal laws, legal actions, and planning efforts that particularly apply to this project. July S, 2000- Criteria to evaluate proposed design options and a mission statement were discussed. August 2, 2000- The criteria to evaluate proposed design options and a mission statement were approved and are included in the attached minutes. The consultant presented three alternative design options for the project. Aerial photos of the lake with a description of each option were distributed to the Task Force members and are attached. The first is a diversion pipe extending from the lake inlet to downstream of the dam. During periods of low flow, warming of the water would be prevented by directing the flow into the pipe. Water would be allowed to remain in the pond but would not be passed downstream. During periods of high flow, water would pass through the lake much as is currently does. The second option is an open diversion channel constructed along the south edge of the lake that would operate much like the diversion pipe: low flows would be diverted to the channel to reduce warming of the water. Native vegetation would be planted along the channel to shade the water. This option would not be as effective in preventing warming of the water but would provide a year round flowing stream. This is the option currently recommended by the majority of the Task Force. The final option is removal of the dam. Low flows would be confined to a meandering channel through the existing lake to reduce warming. High flows would overflow the banks of the channel and be directed to deepened backwater areas. Native vegetation and other habitat improvements would be provided. September 6, 2000- The Task Force added a fourth option of Status Quo (maintain current conditions). The Task Force then began a criteria-by-criteria rating of each option. September 27, 2000- Rating of options was completed. November 2, 2000- The second option (an open diversion channel constructed along the south edge of the lake) was selected as the preferred option. November 8, 2000- A neighborhood meeting is held at Mary Woodward Elementary School. Meeting notice, forms for collecting public comments and meeting outline are attached. Notice was mailed to the area bounded by SW 135 h, Scholls Ferry Road, SW 121St and Walnut Street. In addition, the notice was placed in Cityscape, the web page and at Summer Lake Park. November 29, 2000- Results of the neighborhood meeting were reviewed and recommendations to Council were finalized. A summary of the responses received at the meeting is attached to the minutes of this meeting. The Task Force developed its final recommendations and appointed its Chair, Mr. Wegener, to present its recommendations to Council together with a minority report from member Mr. Banta. The attached Final Report prepared by the consultant summarizes the efforts of the Task Force, public involvement, and final recommendations. Separate reports from members Mr. McAdams and Mr. Banta are also attached. Conclusions and Staff Recommendations: Staff finds that this project alone cannot be expected to achieve significant improvements to Summer Creek and that additional preliminary work should be completed before Council is asked to authorize the final design and construction of the project. Consequently, staff proposes that this remaining preliminary work be completed over the next year before a final project is proposed. Remaining preliminary work includes the items in the Supplemental Recommendations of the Final Report and the life cycle costs of the option, which cover the cost of construction and subsequent maintenance. The preparation of the Summerlake Park Master Plan has been suspended until the planning for Summer Lake has been completed. Although a final project has not been determined, the concept of taking Summer Lake off-line and providing a free-flowing channel on the south side of the lake will be the basis for developing that project. Staff therefore recommends that the preparation of the Summerlake Master Plan resume incorporating the preferred option as the Summer Lake component of the plan. OTHER ALTERNATIVES CONSIDERED Direct staff to discontinue the project. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None ATTACHMENT LIST -Final Report and Recommendations of the Summer Lake Task Force -Letters to Council from Task Force Members Mr. Gene McAdams and Mr. Howard Banta concerning the recommendations -Phase 1 Report -Resolution No. 00-01 (Formation of Task Force) -Task Force Meeting Minutes, Neighborhood Meeting notice, forms and meeting outline -Arial photos with proposed options. FISCAL NOTES Funding has not been provided for this project. Funding for the portion of the project that contributes to improving the quality of the water is expected to be available from the combined Surface Water Management fund of the Unified Sewerage Agency and the City. Preliminary cost estimate of the preferred option is $500,000. 1:1cMywkIelsumi5ummm lake mach 13'01..Oc r Him ci of Tigard - summer lake Task Force h Final Report & Recommendations AFoRtIARY 200.1 City of Tigard - Summer Lake Task Force Final Report and Recommendations 1. Background and Project overview At its meeting of December 14, 1999 the Tigard City Council adopted Resolution No. 00-05 which established a Task Force whose overall objective is to "develop and implement a project that would enhance water quality, improve habitat in Summer Lake, promote fish passage, and enhance Summerlake Park." The Task Force was selected to represent a variety of stakeholders and community interests. An advisory committee was also appointed to provide assistance and advice to the Task Force. The Task Force was asked to screen alternatives and recommend an action option that would best accomplish the stated objectives. City Council will review the recommended option and determine if further design and analysis is warranted. If the City Council approves further development for the Summer Lake project, detailed analysis and design will be conducted to address environmental and technical issues prior to final acceptance and implementation of the option. The Task Force was further charged with continued monitoring and oversight of any further analysis and design activities. The Task Force selected and worked with a consulting firm to develop and assess design options and select a recommended option. The Task Force met with consultants five times from July to November 2000. In addition, a public Neighborhood Meeting was held on November 8, 2000. More than 50 attendees participated in that meeting. II. Recommendation Development Process The Task Force developed a set of evaluation statements to guide design option development and assessment. The Task Force adopted the following evaluation framework. Mission Statement: The comp/eted project sha// enhance the bio/ggica/integrity Of5UMMer Creek and its attendant wet/ands whi/e proi1iding for a MUO-use urban park. Water Quality • Project must improve lake and downstream water quality, to assist in meeting standards for temperature, bacteria, dissolved oxygen, nutrients, pH and chlorophyll. • Project must improve visual aesthetics (minimal weeds, algae blooms) and reduce odors associated with lake water. Page 1 I min City of Tigard - Summer Lake Task Force Final Report and Recommendations Neighborhood Impacts • Project minimizes negative impacts (including property values) on the surrounding neighborhoods. Park Use • Project maintains a lake water feature as focal point of Summer Lake Park • Project maximizes present and future uses for the Summer Lake Park in conjunction with the Summer Lake Management Plan. • Project allows for educational opportunities at the park to improve understanding of water quality and fish/wildlife issues. Fish lac Wildlife Habitat and Travel Corridors • Project enhances a habitat where humans, fish and wildlife coexist. • Project encourages the growth of native species while discouraging the presence of exotic invasive species. • Project enhances fish and wildlife habitat including improving migratory passage for both. Regulations • Project meets, or works toward meeting, all federal, state and zregional local regulations, including Clean Water Act, Endangered Species Act, Goal 5 and Title 3 (USA Design & Construction standards). • Project satisfies Department of Environmental Quality, US Fish & Wildlife Service, Oregon Department of Fish & Wildlife, National Marine Fisheries Service, US Army Corps of Engineers, and Department of State Lands requirements through their early involvement. Cost • Project is cost effective and affordable, for both construction and operations & maintenance, with available funding. • Project minimizes maintenance costs. Recommended Alternative Demonstrates That: • Interested citizens, City and agencies shall have had the opportunity to work collectively on solutions. • Project proponents can pursue partnership funding through stream and habitat enhancement grants from government agencies. • The project can be monitored for effectiveness. • The project has a high probability of successfully meeting the objectives. Design options were developed and assessed using this evaluation framework for guidance. After initial analysis by the Task Force, three action options were presented to interested Page 2 . City of Tigard - Summer Lake Task Force Final Report and Recommendations citizens at a Neighborhood Meeting. Input was collected and compiled into a summary report (see appendix). III. Recommendations The Task Force developed its final recommendations at its November 29, 2000 meeting. The Task Force appointed its Chair, Brian Wegener, to present its recommendations to Council together with a minority report from member Howard Banta. Open Channel Low Flow Bypass All Task Force members present at the November meeting except one selected the Open Channel Low Flow Bypass option as the best technical and most publicly acceptable approach. The Task Force recommends that the City Council adopt this conceptual approach as the basis for any further Summer Lake design and study activities. Supplemental Recommendations The next design phase must include collection and analysis of data demonstrating the project's impacts on: • water temperature • fish population and migration • flow volume • lake water level maintenance Future design activities include the additional consideration of: • dredging • building up existing or adding more islands • planting more trees • treating surface run-off before it enters the lake • providing a fish ladder • Summer Creek flow augmentation In addition, The City of Tigard should: • investigate its liability if the recommended option is constructed. • pursue an Inter-Governmental Agreement with the City of Beaverton to revegetate along Summer Creek to achieve the TMDL temperature standard. • utilize neighborhood associations in maintaining lake plantings and appearance. • ensure that its management options increase with the lake as an off-line feature. • seek grants and other funding opportunities to share the cost of the project. understand that the status quo is not a do nothing option - weed harvesting, bottom barrier and tree planting are minimum activities. Page 3 Report of to the Tigard City Council by Howard Banta This is a minority report in opposition to further study of options to the status quo at Summer Lake. I am a Council-appointed member of the Summer Lake Task Force. A former high-level federal employee and a geological engineer with 30 years of experience in using facts and the physical sciences as they affect land and resource management issues, I am qualified to assess the situation at Summer Lake. In making an assessment, I gathered, intensively studied and gave the Task Force more information pertinent to understanding the water quality and fish habitat situation on Summer Creek than any other member of the Task Force. I began collecting this material before the Fanno Creek Watershed Management Plan was completed in 1997. Virtually all of the material at hand, now occupying'a small file drawer came from published, authoritative sources. Nearly all of it is easily accessible on the Internet to anyone interested in reviewing it. Much of it consists of pertinent excerpts from Federal and State statutes, from Federal or State agency regulations and from publications issued by the federal Environmental Protection Agency (EPA), U.S. Geological Survey (USGS), National Marine Fisheries Service, Army Corps of Engineers, Oregon Departments of Environmental Quality (DEQ) and Fish & Wildlife and Unified Sewerage Agency (USA) of Washington County. The material collected from the latter three agencies is specific to the Tualatin River and its tributaries, Summer and Fanno Creeks. Some information comes from testimony at a hearing held on the DEQ's proposed new Total Maximum Daily Loads regulations now under review. A tiny amount is from water temperature data I gathered in Summer Creek and data abstracted from USGS maps. I invite the City Council or any on the City Staff to peruse this information as a means of deciding on the accuracy and materiality of the information I used in drawing my conclusions. Of course, without adequate knowledge of pertinent factors, it is fruitless to try to attain the objectives of the project, as described in City Council Resolution No. 00-05. So I set about collecting information and studying the situation. The more I studied it, the more my opposition grew to disturbing the status quo. I now believe the facts, law and science are well enough known so that the City Council can decide now that further study of alternatives to the status quo is unwarranted. Herein are the particulars that should suffice to make that determination. The hydrologic setting of the Summer Lake project. Summer Lake dam is located 1.3 miles above Summer Creek's junction with Fanno Creek. From there, Fanno Creek flows only 5 miles further to its confluence with the 80-mile long Tualatin River. From that point, the Tualatin River flows another 10 miles into the Willamette River. Built more than 50 years ago, Summer Lake dam is an earth-fill controlled by a concrete weir about 5 ft. high constructed in 1980. Above the dam lie a''/, mile long, 6.4-acre lake and a total of about 2 miles of yearlong stream Providing fish access above Summer Lake dam would add only two miles to the 34 miles of stream already open to fish in the Fanno Creek basin. Thel35 h St crossing of Summer Creek was the sampling point used in listing Summer Creek as water-quality limited under the Clean Water Act. It is on the Tigard-Beaverton Line. This means that most of the watershed controlled by the dam lies inside the City of Beaverton and that efforts made to improve water quality and fish habitat would require an intergovernmental agreement with Beaverton to have any chance of permanence. 1 The Summer Lake project in relation to Merestone Pond at 121" St. Created by beavers, Merestone Pond lies just downstream from Summer Lake. In 1997, according to The Oregonian of last December 5`h, fisheries agencies ordered the removal ofthe beaver dam to "ensure clear passage for fish using the creek." So the City removed the dam, but the beavers have recently rebuilt it. The article goes on to state that in late November 2000, "[t]he City and all the agencies agreed and said that if the beavers rebuild it, they'll leave it alone." City Engineer Duenas reported that regulatory agencies had no objection to that result. The City saved a reported $270,000 by not having to construct a series of meandering pools (that might trap fish during summer low water was a fisheries agency concern). Fingerlings (there is no habitat for mature fish- spawning upstream) cannot jump the existing beaver dam Once again, a 4 ft: high beaver dam blocks salmonids from reaching Summer Lake dam. Since the City and fish agencies no longer object to the Merestone beaver dam, further study to consider fish passage through Summer Lake dam seems unwarranted. Compliance order not relevant. On January 25, 2000, the City Council adopted Resolution No. 00-05 in which it charged a Task Force to recommend options to the status quo at Summer Lake. At the time, the Council apparently believed the City was obligated under a Federal court's compliance order to take steps to improve water quality in streams within the city. Actually Tigard was not a party to the suit that resulted in a compliance order. The order referred to in the Council Resolution was issued by the court to the Federal Environmental Protection Agency (EPA) and to the State, neither of which had at the time of the order, identified water-quality limited streams and rivers within the Tualatin River Basin as required by the federal Clean Water Act. EPA and the State had already complied with the court's order when the Council's resolution was adopted. As a matter of fact, there is no court order in existence that requires Tigard to do any thing to convect non-point source discharges into streams within the city. Yet the Summer Lake Task Force has been given to understand that the City wants to be in a "proactive" position in meeting federal standards because this, it is thought, will allow it to be, at least partially, in command of its own destiny. Given the near impossibility of being able to accomplish anything really worthwhile about Summer Creek water quality, it would be doubtful policy for the Council to further study options to the status quo at Summer Lake. My basis for this conclusion follows. Improving water quality in Summer Creek. Dry season water quality in the creek above Summer Lake has been bad for many years owing to a number of problems for which there are few, if any, real solutions. At various times, phosphorus, bacteria and mud enter the lake in amounts exceeding State standards aimed at protecting or reclaiming designated beneficial uses of the creek. A 1996 study found total phosphorus concentrations in the lower 6 miles of Fanno Creek (Summer Creek joins it at mile 5) were near estimated background levels during low- flow periods, suggesting that no human-related activities were adding phosphorus above natural levels. The study shows natural levels of phosphorus in the Tualatin River subbasin are so high that little more can be done to reduce them, prompting a recent USA witness to ask DEQ to "declare victory on phosphorus." The same study shows elevated E.coli levels are probably due to sources such as pets and wildlife waste. If that is the case, it seems reducing harmful bacteria will be difficult and not dependent on changing th-- status quo at Summer Lake. As presently managed, Summer Lake acts as a pollution reduction facility in the same way as USA-prescribed water detention 2 facilities in upper Summer Creek n~nv do-they hold ''ack water that is too warm in summer and sediment (mud) that would otherwise find its way into lower Summer and Fanno Creeks. This means any changes to Summer Lake that allow even more overwarm water and sediments to go downstream will hurt, rather than help, downstream biota. Creating cold-water fish habitat. Salmonids need cool water and high levels of dissolved oxygen to flourish. It has been stated that what Summer Creek needs to provide cooler water for fish is more tree and shrub plantings next to the creek so as to give it more shade. But a detailed summary of a USGS study given the Task Force shows that if all of the streams in the Tualatin River basin had maximum tree shading, it would still not be possible to meet State-mandated temperature standards for salmonid- rearing during summer low flow periods. It is scientific fact that shade from trees and shrubs do keep water cool, but they do little or nothing to cool a stream that is already too warm for sahnonids. Absent waterfalls (there are none on Sumner Creek except what falls from Summer Lake dam) maintaining natural dissolved oxygen at levels adequate for rearing salmonids is entirely dependent of meeting their needs for water cooler than 64° F. Most of the upper Summer Creek watershed lies in a new, densely urbanized area of Beaverton. During low flow periods, any rain falling on sun-heated streets and building is immediately warmed and much of it dumps into storm drains flowing to Summer Creek. This means removal of Summer Lake dam or modifying flows through it will do little or nothing to improve fish habitat by lowering stream temperatures or raising dissolved oxygen levels. In April 2000, Fishman Environmental Services, a USA consultant asked to look at the possibilities of making fish habitat in upper Summer Creek, informed the Task Force in writing as follows: "If the data show that acceptable temperatures of 64° F are unattainable upstream of the lake (Summer Lake), it makes little sense to remove the dam and provide passage for salmonids." (Underlining supplied) The Fishman report suggested that flow augmentation and infiltration appear to be the best opportunities to determine whether the necessary temperatures for salmonid rearing can be reached. So far, no actual source of cool water for flow augmentation has been identified and finding one appears unlikely, except at unjustifiable cost. Ground water infiltration may provide a little cooling, as the consultants suggest, but certainly not enough to lower temperatures to 641 F. During six consecutive days in a relatively cool period in third week of August 2000, I found afternoon stream temperatures at 135`h Ave (1/4`s mile above Summer Lake) to vary between 70 and 78 degrees. This strongly suggests that a maximum 7-day moving average of 64°F (the State's temperature standard) cannot be attained and supports expert State agency opinion that there is no habitat potential for salmonids in Summer Creek. State experts, using 1999 data, prepared maps of potential salmonid distribution in Fanno Creek basin, which includes Summer Creek. These maps show that there is no potential for migrating, rearing or spawning cutthroat trout, threatened winter steelhead or any other salmonids in Summer Creek. Although in recent years State fisheries agents have captured a few small cutthroat trout in the lowest reaches of Summer Creek, the experts think so little of the potential that they do not show any on their maps. Experts caution against stream restoration. The Pacific States Marine Fisheries Commission (PSMFC) believes it is important that habitat restoration for salmonids be carefully planned with due regard for the difficulty in re-establishing conditions that will actually help fish. The PDMFC stated as follows: 3 "Though intended to help restore salmon habitat or habitat for other organisms, habitat restoration activities have the potential for also causing detrimental effects on salmon or their habitats. Inaccurate assessment of physical processes, riparian plant ecology, causes of habitat degradation or factors that limit the aquatic ~pulations, can result in ineffective restoration efforts, habitat degradation, or ecological damage. Because there are few to no reference sites in pristine condition, determining the desired future condition of watersheds is very difficult, and the possibility of embracing inappropriate standards is high." (Underlining is supplied here to make the point that permanently degraded habitat and factors greatly limiting habitat restoration abound in the upper Summer Creek watershed). In a paper presented at a 1994 Universities Council on Water Resources Environmental Restoration Symposium, highly respected experts noted as follows: ...[I]t is ironic that many fisheries biologists and other natural resource specialists continue to subscribe to the idea that the physical alteration of a stream provides a simple mechanism for improved or restored habitat conditions." The experts advised that "efforts should focus on those streams in which the potential to return to a near natural state is possible... Pouring time and money into a degraded stream that is continuously perturbed by human land use activities is not only futile, but it raises false public expectations that aquatic conditions will be improving." Conclusion. Given the undisputed acts already available to anyone caring to look at them, I believe the City Council should abandon the idea of further study. The conditions in upper Summer Creek are very much the kind about which fisheries experts warn against trying to restore. Further study seems wasteful of public monies and highly unlikely to help make significant improvements in water quality or add important salmonid habitat in Summer Creek. Howard E. Banta Date: Member, Summer Lake Task Force MEMORANDUM TO: Gus Duenas, City Engineer Ed Wegner, Public Works Director Jim Hendryx, City Engineer FROM: Cathy Wheatley, City Recorde/,~' , RE: "Testimony" from Gene McAdams - Summer Lake Task Force DATE: January 19, 2001 Attached is correspondence from Gene McAdams giving input with regard to the Summer Lake Task Force recommendations. This piece of correspondence should be included with the staff report submitted to the Council at the time it considers the recommendations of the Task Force. Thanks for your help. 13420 S.W. Brittany Drive Tigard, Oregon 97223-1530 January 17, 2001 Mayor & City Council City of Tigard, Oregon 13125 S.W. Hall Blvd. Tigard, Oregon 97223 Dear Mayor and Council: Subject: Summer Lake Task Force Recommendations This missive is being composed so as to eliminate a trip to the appropriate meeting when your Council considers the Summer Lake Task Force recommendations. I have some concerns as outlined below. At the last task force meeting I advocated retaining the status quo concerning breaching the dam at Summer Lake Park. However, I relented when the majority recommendation met the specifications of the Task Force charge. The forthcoming Task Force recommendations meet the exact goal of the Task Force enabling resolUtion and instruction (Section 3 (6)), in that it "presents an off-tine water feature(s) consistent with the City's Parks Master Plan to enhance Summerlake Park and provide an attrac- tion for the surrounding neighborhoods". (One might reasonably ask; If we knew the solution, why did we hire an expensive consultant as well as form and utilize the efforts of a task force?) There is no specific "compliance order" for Summerlake Park. This "order" as referred to in the 11/4/99 Tigard Times article, wherein "if we (the city) do not take action, the coUrts will do it for us", is wrong at this point in time. Further, the 1 /25/ 2000 staff report referencing the Federal Clean Water Act which implies the necessity to immediatly take corrective action under the guise of a compliance order is inappropriate. True, actions must be taken in the Tualatin River Basin, but there is no specific order for Summer Lake. (Your staff finally admitted the city was being "proactive" and "orders" specific to Summer Lake did not exist.) The motivation to "clean up the lake" and evaluation of expected costs is a legitimate concern. However, the recommended solution will likely not reduce taxpayer expense. Maintenance of this "off stream fea- ture" (lake) will likely cost as much (if not more) than the present situation. From my point of view, a specific compliance order from a superior governmental agency to implement changes to Summer Lake would be a welcome asset. If the city were to be sued (under Measure 7, for exam- ple) for (alleged) surrounding property devaluation, help would then be available from other governmental jurisdictions. As it is now, the City of Tigard stands alone. Repeated testimony from the USA representative indicated a necessity to proceed so the city would have an opportunity to design the project of it's choice. I considered this to be the veiled threat in that all such options might be withheld if USA, State or Federal agencies were forced to order compliance to as yet some undefined standard. I still con- sider this testimony as inaccurate, unrealistic and nothing more than noise at this point in time. Another question to be addressed is the possible impact of a con- tinuation of the present and possible future beaver dam('s) in "Merestone Pond" near the 121st street crossing. An Oregonian article (12/5/00) announces a "Tigard City Council celebration" related to retention of this "natural structure". Your City Engineer exults in the dollars to be saved by not removing the beaver dam. This situation seems to be in direct conflict with Summer Lake goals. How do the fish get through??? Finally, when you choose to proceed, please ensure the neces- sary technical data (stream flow adequacy, water contamination and tem- perature, impact of present and future upstream development, shading and etc., etc.) will justify the project. Respectfully, McAdams Jeanne Lawson Associates, Inc. . Phase l Rep~~-~ Fishman Environmental Services, LLC CONSULTANTS IN ECOLOGY AND NATURAL RESOURCE MANAGEMENT TECHNICAL MEMORANDUM Date: April 27, 2000 To: Kendra Smith, USA From: Steve Johnson, Senior Fish/Aquatic Ecologist; Kim Gould, Fish/Aquatic Biologist Subject: Summer Creek/Summer Lake Ecological Viability Analysis Introduction Fishman Environmental Services was asked to prepare a brief analysis of existing habitat and water quality conditions in Summer Creek upstream of Summer Lake and address a series of questions regarding feasibility and relative probability of success of the management alternatives posed by the newly-formed Summer Lake Task Force. This memorandum describes the results of our survey and our recommendations for addressing the water quality concerns at Summer Lake. Methodology Steve Johnson and Kim Gould visually surveyed Summer Lake and the south fork of Summer Creek from the lake upstream to the headwaters above the quarry. Water quality measurements (temperature, dissolved oxygen, pH, and conductivity were taken with an ICM model 51501 Aquacheck water quality meter. Analysis The survey and analysis conducted by FES was designed to address the ecological conditions and limitations of the south fork of Summer Creek and Summer Lake in relation to the habitat requirements of resident coastal cutthroat trout, Oncorhynchus clarki clarki. We have attempted to address several of the key questions pertaining to the potential breaching of the dam, enhancement of habitat conditions upstream in the creek and augmenting flows in Summer Creek with groundwater from the quarry. Existing Conditions of Summer Lake and Summer Creek Water quality conditions in Summer Lake are currently visibly as well as physically degraded. Water quality measurements taken on April 19, 2000 indicated that water temperatures were approximately 3° C warmer in the lake (18°:) than two miles upstream near the powerline corridor (15.4°C). In addition, pH values were considerably higher in the lake than in upstream reaches of the creek (lake: 8.64; quarry reach: 7.41). Oregon DEQ 303 (d) General Basin Standards (adopted as of 1/11/96) for pH in the Willamette Basin are 6.5 to 8.5. Dissolved oxygen values were acceptable both in the lake and in the creek. The riparian and wetland vegetation is better developed along the southern edge of the lake which includes a broad wetland fringe (dominated by reed canarygrass) and shrub layer with an adjacent stand of o 0 434 NW Sixth Avenoq Suite 304 Portland OR 97219-36(1(1 phone: 503 224 1133; fax: 5(13 224 Iti51 www.fishensenwom Summer Lake/Creek Ecological Viability Analysis April 27, 2000 Page 2 conifers. The wetland/riparian vegetation on the north side is limited to a strip approximately 15- 20 feet wide and provides some protection for wildlife but little in terms of shade benefits. Upstream of the lake between Scholl's Ferry Road and the 1301h Avenue bridge, Summer Creek meanders through a broad floodplain dominated by reed canarygrass, however segments of the channel are covered by a dense canopy of willow and a variety of native shrub species. Most of the coniferous trees along this reach are dead, possibly from periodic flooding er excessively wet conditions resulting from beaver activity. The riparian canopy of mature trees is still intact through the Reflections at Summer Creek development reach. The stream channel is somewhat wider (8-10 feet versus 3-5 feet) than in downstream reaches. Beaver activity at the upstream end of the triple culvert road crossing in the Reflections development has created an impoundment in recent years. Upstream of Reflections, the floodplain broadens again and the channel becomes braided. Once again, most of the mature trees through this reach are dead or dying. An instream detention pond downstream of the powerline corridor appears to be a potential problem in terms of temperature impacts. The pond is shallow and has insufficient shading to prevent warming of impounded waters. Conditions in Summer Creek above the detention pond do not provide adequate fish passage particularly where the creek passes over the powerline access road, at the culverts downstream of the quarry access road and at the beaver dam upstream of the quarry. There appear to be small pockets of adequate fish habitat including gravel and sufficient instream and canopy cover both above and below the powerline corridor. Recommended Potential Actions to Bring Summer Creek into Compliance It is apparent that while specific water quality improvement goals, such as removal of phosphorus through detention facilities, are attainable, they may conflict with other desireable goals such as reduction of stream temperatures or improved fish passage. Restoring adequate temperature and water quality conditions in Summer Creek to support salmonids, particularly cutthroat trout, will likely require a combination or possibly all of the watershed management alternatives presented in the Summer Lake Management Plan as well as flow augmentation from the quarry. Separation of Summer Lake from Summer Creek and removal or partially breaching of the dam are the most ambitious and likely most expensive of the alternatives. These alternatives should continue to be considered and studied for later use particularly if the less expensive options such as flow augmentation and enhancement tree and shrub planting are found to be reasonably effective and further compliance measures are warranted. Shrub planting has a greater probability for success for providing shade than tree planting based on the width of the stream channel. Shrubs will likely provide more immediate shading results and are less likely to be removed by beaver. Good examples of reaches with good shrub canopy cover are located upstream of the 130`h Avenue bridge and upstream of the bridge in Reflections at Summer Creek. Summer Lake/Creek Ecological Viability Analysis April 27, 2000 Page 3 Modifying the lake by separating it from the Summer Lake stream channel will likely provide considerable benefits to downstream water quality in terms of temperature reduction, however it would be of little value unless the temperature criterion can be met upstream of the lake. It is important to note that if the lake is taken off-line many of the recreational and aesthetic benefits of the lake will remain intact and possibly improved through chemical treatment, augmentation with freshwater water or deepening through dredging. (If this doesn't work you might consider building paddle boat marina to provide shade and increase dissolved oxygen levels!) Additional Measures (not included in Management Plan) to Improve Fish Passage and water Quality Instream obstructions resulting from beaver activity appear to be on the rise. While beaver ponds are generally beneficial in terms of wildlife habitat, they tend to create fish passage problems and the shallow impoundments can act as heat sumps that release warmer water into the downstream reaches of the creek. The dams allow additional water volume to be stored on the floodplain and facilitate groundwater recharge in the summer months. Augmentation planting around the edges of beaver ponds, protected against destruction by beaver, may help reduce temperature conditions during the summer months. Extent of Urban Runoff During Summer Months Concerns have been expressed that the extent of impervious surface (paved areas and roofs) in the Sumner Creek basin precludes effective water quality restoration. The Summer Creek basin's area is approximately 36 percent impervious surface (Ecotrust 1998). Although this percentage is considered high enough to have considerable effects on basin hydrology, the Summer Creek Basin possesses approximately 10 percent less impervious surface than adjacent watersheds (Sylvan Creek: 45%; Ash Creek: 46%). The storm hydrograph for a precipitation event in such an urbanized basin would be expected to exhibit a higher and earlier peak than in a comparable basin with less impervious area (i.e. the stream would have a more "flashy" hydrology). This effect can be partially mitigated by modern stormwater detention facilities. Given that the Summer Creek system possesses less impervious surface and more stormwater a detention facilities than adjacent basins, it would be expected to have a somewhat less "flashy" CO hydrology. Detailed hydrological modeling would be needed to specifically estimate these CO effects. H a Expected Effectiveness of Flow Augmentation and. Infiltration to Reduce Stream Temperatures Above and at the Lake Flow augmentation and infiltration appear to be the best opportunities to determine whether the target temperature range (64° F), is attainable. Flow augmentation can likely be accomplished fairly inexpensively providing the discharge point is in the vicinity of the quarry rather than 2 miles downstream at Summer Lake. A series of temperature monitors strategically placed in the three forks of Summer Creek will provide a good indication of whether this alternative alone will Summer Lake/Creek Ecological Viability Analysis April 27, 2000 Page 4 be adequate to meet the temperature goals. If the data show that acceptable temperatures of 64° F are unattainable upstream of the lake, it makes little sense to remove the dam and provide passage for salmonids. Timing and Sequencing of Proposed Actions Feasibility and design study of Summer Lake/Dam modifications should continue to be examined since it is recognized that a partial breach of the Summer Lake Dam will require 5-7 years for regulatory approval. While these actions are explored, less expensive actions, such as tree and shrub planting, can take place in reaches that currently lack adequate cover. Implementation of these activities will give an indication of whether the water temperature criterion is attainable in Summer Creek. Range of Costs The relative cost of alternatives under consideration from least to most expensive are likely as follows: • Enhancement tree and/or shrub planting through the City's Adopt-a-Stream program • Flow augmentation through pumping • Removal of instream detention facilities (other than Summer Lake Dam) • Partial breaching of Summer Lake Dam • Moving Summer Lake offline from Summer Creek n Exhibit A SCOPE OF WORK AND SPECIAL TERMS AND CONDITIONS I. Scope of Work: Consultant shall analyze the condition of Faring Creek and the basin draining to it from the Summer Lake dam upstream to the quarry. Consultant's evaluation shall address the following issues: • What are the conditions of Summer Lake and the mainstem reach above it up to the quarry? • If the conditions above the Lake do not meet standards (water quality and fish passage), are there actions that could be taken to bring the reach into compliance? • What are the measures that should be taken upstream (beyond those identified in the watershed plan and recent development plans) to improve water quality and fish passage, if any? • What is the extent of urban runoff heating the creek during the summer months? • What is the expected effectiveness of the proposed measures (flow augmentation in the upper reaches from groundwater and infiltration at water quality facilities to reduce stream temperatures above. and/or into the lake? • What would be the appropriate timing and sequencing of the proposed work for areas upstream and the Lake? Should implementation of the Lake modification await resolution of the problems upstream? • What are the range of costs associated with the needed activities? Describe the economic efficiency of the suggested improvements? n N CITY OF TIGARD, OREGON RESOLUTION NO. 00- A RESOLUTION TO ESTABLISH A TASK FORCE AND ADVISORY CONIIVdTME TO DEVELOP AND EUPLEN1ENT A PROJECT FOR UAFROVENIENTS TO StME%IER LAKE. WHEREAS, the City of Tigard, along with other jurisdictions within the Tualatin River Basin, are currently under a compliance order to reduce the amount of discharge of certain nutrients as required by the Federal Clean Water Act; and , WHEREAS, stream impoundments degrade water quality, cause the heating of water beyond temperatures that desired species of fish could survive, and reduce the amount of oxygen in the water, and WHEREAS, the regulatory climate and current regulations discourage continuation of stream impoundments throughout the Fanno Creek Basin; and WHEREAS, Summer Lake at Summerlake Park is one such impoundment; and WHEREAS, the condition of Summer Lake has been steadily deteriorating over time with algae and weeds readily visible during the summer months; and WHEREAS, the Summer Lake Management Plan prepared at Council direction to address the problems with the lake recommended mechanical harvesting supplemented with alum treatment and placement of membrane to deter weed growth; and WHEREAS, mechanical harvesting has not significantly improved the condition of the lake, alum treatment has been strongly discouraged by DEQ, and placement of membrane has been held in abeyance pending discussion of further action that may be required; and WHEREAS, a prime method to promote fish passage, enhance water quality, improve habitat in Summer Lake, and enhance Summerlake Park is to reduce the lake to a stream while providing a water feature(s) for the park; and WHEREAS, the Tigard City Council finds that the development of a project to provide these improvements could best be accomplished if directed by a Task Force whose members represent the interests of the various stakeholders in the area. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: A Summer Lake Task Force is hereby established. Its membership shall consist of individuals representing the various stakeholders as listed on the attached Exhibit "A." An Advisory Committee is likewise hereby established to provide assistance and advice to the Task Force. Its membership shall be as designated in "Exhibit A." RESOLUTION NO.00-OS Page I lm~ SECTION 2: The overall objective of the Task Force is to develop and implement a project that would enhance water quality, improve habitat in Summer Lake, promote fish passage, and enhance Summerlake Park SECTION 3: The goals of the project are as follows: (1) Provides a free-flowing, shaded stream during periods of low flow to avoid increased water temperature. (2) Provides for fish passage. (3) Is acceptable to regulatory agencies and is consistent with the Fanno Creek Watershed Management Plan. (4) Is easily maintined. (5) Provides diverse habitat and improved water quality. (6) Presents an off-line water feature(s) consistent with the City's Parks Master Plan to enhance Summerlake Paris and provide an attraction for the surrounding neighborhoods. SECTION 4: The duties of the Task Force include the following: (1) Select and work with a consulting firm to develop design options. (2) Present the design options to the neighborhoods and receive comments. (3) Select a preferred option and present it to the neighborhoods for further comments. (4) Present a consensus recommendation to City'Council for approval. (5) Review the consultant's work in the preparation'of construction contract documents for the approved option. (6) Coordinate and act as liaison to the neighborhoods during the construction of the project. (7) Monitor the project until completion of construction and acceptance of the project. (8) Make periodic reports to City Council on the progress of the Task Force towards achieving the objectives. SECTION 5: The Task Force shall present its consensus recommendation to the City Council no later than the end of July 2000. SECTION 6: At the first meeting the Task Force shall select a chair and vice-chair to preside over the meetings and ensure that the Task Force is progressing towards accomplishment of the objectives. SECTION 7: The Task Force and Advisory Committee shall be deactivated after construction completion and acceptance of the project. RESOLUTION NO.00-j2~ Page 2 L= MW ~h PASSED: This ~ day o 2000. Meyer- City of and Council President ATIFST: City Recorder - City of TigaA) I. 9GtYaWV%esVtesoWon EstabkJ*v Sumer Wke Task Face H i ' RESOI.U'i'ION NO.00-v S Page 3 In MEN Summer Lake Task Force Task Force Members Unified Sewerage Agency - Kendra Smith Friends of the Lake - Howard Banta Summerlake Homeowners Association - Ed Halberg Tualatin Riverkeepers - Brian Wegener City Parks Advocate - John Cook, Sr. (also a resident near the lake) Residential Representative (Citywide) - Tom Rogers Residential Representative (West of Park) - Gene McAdams City Engineer - Gus Duenas Public Works Director - Ed Wegner Community Development Director - Jim Hendryx Advisory Committee Members/Resources Engineering Departm-ant Representative - Greg Berry Long Range Planning Representative - Duane Roberts Parks Supervisor -Jeff Munro Consultant - To be selected Regulatory Agencies (ESA-related, ODFW, DSL, Corps of Engineers) - To be designated by the respective agencies as needed during the process City Attorney's Office Representative - Dan Chandler I:\Eng\Gus\Word Documents\Summer Lake Task Force Members 7 i Meeting Date: March 27, 2000 Issue Date: April 18, 2000 MINUTES Project: Summer Lake Water Quality Purpose: Task Force Meeting Location: Tigard Water District Auditorium Attendees: Task Force Members Howard Banta- Friends of the Lake John Cook- Resident Ed Halberg- Summer Lake Homeowners Gene McAdams- Resident Tom Rogers- Resident Brian Wegener- Tualatin Riverkeepers Kendra Smith- Unified Sewerage Agency Gus Duenas- City Engineer Jim Hendryx- Community Development Director Advisory Committee Members Greg Berry- City Engineering Department Duane Roberts- City Planning Department Mr Duenas opened the meeting at 6:34 PM. Following introductions, Mr. Duenas reviewed Council objectives for the project and Ms. Smith provided background information on Surface Water Management in the Tualatin River basin and the Endangered Species Act. Mr. Duenas then reviewed the proposed project schedule provided to the members. Election of Task Force Chair- Mr. Cook nominated Mr. Rogers who declined. Mr. Cook then nominated Mr. Wegener and offered to serve as vice-chair. By consensus, Mr. Wegener and. Mr. Cook were appointed Chair and Vice-chair, respectively. Consideration of Draft Request for Proposals- Mr. Wegener asked for comments on the draft Request for Proposals from consultants to provide design services. Ms. Smith asked that the description of the expected expertise be more specific and that the consultants be familiar with Tlie Summer Lake Management Plan. Mr. Banta concurred. Mr. Hendryx suggested that additional public involvement be included. Mr. Banta concurred. Minutes for Summer Lake Task Force 3-18-00 Meeting Page 1 Mr. Banta suggested that the central goals of the Request for Proposals be reconsidered for reasons detailed in a memorandum distributed to the members and which also included the following motion. "Motion: That the City of Tigard divide its Request for Proposal for the Summer Lake Water Quality Project into two phases as follows: Phase I - Examine and report whether there is an economically viable way to assure that water quality standards in upper Summer Creek (above the lake) are not violated during low flow times in the heat of summer. Phase II- Execute the work contained in the current Request for Proposal or as amended by the City in response to Task Force recommendations. It is the sense of the Task Force that the two phases be bid separately and that whether Phase II is carried out depends on the consultant's assurances in its report on Phase I." Seconded by Mr. McAdams. During discussion, a consensus was reached that the motion should be amended so that consideration of the stream above the lake would extend to the quarry site at Scholls Ferry and would account for efforts at that site to create a spawning area and reduce water temperature by pumping groundwater to the stream. Mr. Wegener expressed a concern that the motion was not within the scope of the project. Ms. Smith offered to contract with a consultant to provide this initial study (Phase 1). In the meantime, the Request for Proposals for Phase Two would proceed as proposed. The amended motion passed unanimously. Other Items- In response to a question from the audience, members agreed to set aside time during meetings for questions from the public. Next Meeting: May 1, 2000. Location to be announced. Adjourn: 8:42 PM is\eng\greg\summer lake\ap27 tt meeting summary.doc Minutes for Summer Lake Task Force 3-18-00 Meeting Page 2 Meeting Date: May 1, 2000 Issue Date: May 18, 2000 MINUTES Project: Summer Lake Water Quality Purpose: Task Force Meeting Location: Tigard Town Hall Attendees: Task Force Members Brian Wegener, Chair- Tualatin Riverkeepers John Cook, Vice Chair- Resident Howard Banta- Friends of the Lake Ed Halberg- Summer Lake Homeowners Gene McAdams- Resident Tom Rogers- Resident Kendra Smith- Unified Sewerage Agency Gus Duenas- City Engineer Jim Hendryx- Community Development Director Ed Wegner- Public Works Director Advisory Committee Members Duane Roberts- City Planning Department Sue Beilke- Resident Greg Berry- City Engineering Department Mr. Cook opened the meeting at 6:37 PM Approval of Minutes- Mr. Banta submitted the following proposed correction to the March 27, 2000 minutes: On page 2, first line of the Minutes of March 27, there is reference to my having suggested that the "..central goals of the Request for Proposals be reconsidered. " My memo stands for itself. In it, I suggested that Goal S's aim, of "improved water quality" were unattainable in the heat of the summer, which is the time when salmonid rearing habitat would be in greatest jeopardy. I ask for this correction to be made in the final minutes. (Sic) Ms. Smith noted that the scope of work for the Phase 1 consultant report, requested at the March 27, 2000 meeting, reflects this correction as well as other memos between her and Mr. Banta. A motion to accept the convection was unanimously approved. Presentation and Discussion of Requested Consultant Report- Ms. Smith distributed the report and reviewed key points: Minutes for Summer Lake Task Force 5-1-00 Meeting PAGE 1 x 5101 • The current quality of the lake water, particularly temperature and pH, is a concern and is expected to worsen through the summer. There are upstream warming and fish passage problems although some improvements are expect over the next few years. • Restoring water quality will likely require a combination of a wide variety of measures including flow augmentation. Removing the lake is likely the most expensive alternative and should continue to be considered and studied for later use. While this alternative will likely provide downstream benefits, it will be of little value unless the upstream temperature standards are met. • Flow augmentation and infiltration appear to be the most effective means of temperature reduction. • Regulatory approval to remove the dam will require 5 - 7 years. Mr. McAdams asked if staff would outline the consequence of the report. Mr. Duenas replied that it meant that planned upstream improvements should proceed while improvements to the lake continue to be considered. Mr. Banta expressed concern that the report failed to describe the effectiveness of shade trees to reduce temperature. Ms. Smith replied that was beyond the scope of the report. 6:55 PM- Mr. Wegener arrives. Mr. Hendryx suggested that the members determine if the report adequately addressed the presented questions. Motion by Mr. McAdams, seconded by Mr. Halberg, to adopt the April 27, 2000 report prepared by Fishman Environmental Services. Motion carried. Mr. Wegener, Mr. Cook, Mr. Halberg, Mr. McAdams, Mr. Rogers, Ms. Smith, Mr. Duenas, Mr. Hendryx voting yes. Mr. Banta voting no. Public Comments/Questions- Comments were received from five members of the audience. Mr.Art Lutz, stated that he was the developer of the surrounding subdivision and was required to construct the lake as part of subdivision. The City installed the dam. Other people commented on the need for additional factual information and further study. Responses to the Request for Proposals for the Summer Lake Water Quality Project- The two consultants submitting proposals will be invited to an interview on May 24, 2000. This will be a closed meeting. Proposed interview questions may be submitted to Mr. Duenas. He would appreciate a prompt response. Next Meeting: May 24, 2000, 6:30 PM. Location to be announced." Adjourn: 8:27 PM c:Vrogram files%mlcrosolt otficetofteVmy t d meeting summary.doc Minutes for Summer Lake Task Force 5-1-00 Meeting P AGE 2 Meeting Date: May 24, 2000 Issue Date: June 26, 2000 MINUTES Project: Summer Lake Water Quality Purpose: Task Force Meeting Location: Tigard Water District Auditorium Attendees: Task Force Members Brian Wegener, Chair- Tualatin Riverkeepers Sohn Cook, Vice Chair- Resident Howard Banta- Friends of the Lake Gene McAdams- Resident Gus Duenas- City Engineer Ed Wegner- Public Works Director Advisory Committee Members Duane Roberts- City Planning Department Greg Berry- City Engineering Department Mr. Wegener opened the meeting at 6:35 PM Approval of Minutes- Mr. Banta stated that he believed that Ms. Smith's reply in the minutes, that the effectiveness of shade trees to reduce temperature was beyond the scope of the Phase One report, was incorrectly reported. Mr. McAdams moved that the minutes be accepted as submitted. Mr. Wegner seconded. Motion carried. Mr. Wegener, Mr. Cook, Mr. Wegner, Mr. McAdams, Mr. Duenas, voting yes. Mr. Banta voting no. Consultant Interviews- Mr. Duenas reviewed the procedure. Tetra Tech Inc. was interviewed from 6:50 PM until 7:40 PM Inter-Fluve Inc. was interviewed from 7:50 PM until 8:50 PM Consultant Selection- Following discussion, the Task Force decided by consensus to recommend that Council award the consulting contract to Inter-Fluve Inc. Next Meeting: July 5, 2000, 6:30 PM. Location to be announced. Adjourn: 9:15 PM 3 i:lenplprep\sunYMr lakeVMy 24 N nVoUng sunvnary.dac Minutes for Summer Lake Task Force 5-24-`00 Meeting PAGE 1 Meeting Date: July 5, 2000 Issue Date: July 14, 2000 MINUTES Project: Summer Lake Water Quality Purpose: Task Force Meeting Location: Tigard Water District Auditorium Attendees: Task Force Members Brian Wegener, Chair- Tualatin Riverkeepers Howard Banta- Friends of the Lake Ed Halberg, Summer Lake Home Owners Gus Duenas- City Engineer Kendra Smith - Unified Sewerage Agency Ed Wegner- Public Works Director Jim Hendrya - Community Development Director Advisory Committee Members Duane Roberts- City Planning Department Greg Berry- City Engineering Department Consultants Vaughn Brown, Jeanne Lawson Assoc. Anders Rasmussen, HDR Greg Koonce, Inter-Fluve Bill Norris, Inter-Fluve Mr. Brown opened the meeting at 6:36 PM. Approval of Minutes- Approved by consensus without revision. Decision Making Procedure Mr. Brown led the group through an explanation of an agreement scale decision-making tool. The group then practiced using the tool and accepted it as their method for reaching agreement. Development of Alternative Evaluation Criteria Mr. Brown listed seven categories for evaluation criteria derived from previous task force a meeting discussions. The categories included: ® Water Quality Neighborhood Impact ® Park Use Minutes for Summer Lake Task Force July 5,-'00 Meeting 0 PAGE 010 • Wildlife Habitat/Fish Passage • Land Use • Regulations • Cost Members discussed the categories . They were requested to provide criteria statements and assign them to a category. The resulting lists were discussed. The Members directed the Consultants to compile the criteria statements based on the discussion and to propose a mission statement. These statements will be sent to members so that they may review and respond before the next meeting. Neat Meeting August 2, 2000, 6:30 PM. at TWD Auditorium. Adjourn: 8:40 PM L1fnplprapls~rrmor r s if mawio xnwrwy.doo n 5 P a Minutes for Summer Lake Task Force July 5,-'00 Meeting 0 PAGE 020 Meeting Date: August 2, 2000 Issue Date: August 29, 2000 MINUTES Project: Summer Lake Water Quality Purpose: Task Force Meeting Location: Tigard Water District Auditorium Attendees: Task Force Members Brian Wegener - Chair, Tualatin Riverkeepers John E. Cook - Vice Chair, Resident Ed Ralberg, Summer Lake Rome Owners Gus Duenas- City Engineer Jim Dendryz, Public Works Director Kendra Smith, Unwed Sewerage Agency .Advisory ConsmuYee Members Sue BeiIke, ODFW Duane Roberts, City Planning Department Greg Berry, City Engineering Department Consultants Vaughn Brown, Jeanne Lawson Assoc. Anders Rasmussen, DDR Greg Koonce, Inter-Fluve Guests Jeremy Fellows, Friends of Summerlake Jennifer Thompson, USF&WS Jim Grimes, ODFW Mr. Wegener opened the meeting at 6:35 PM. Approval of Minutes- Approved by consensus without revision. Criteria Statement Review and Approval The mission statement and seven evaluation criteria developed at the previous meeting were distributed and were separately considered in a discussion led by Mr. Brown. Revisions to the criteria statements were adopted by consensus and recorded by Mr. Brown (see adopted criteria statements attached). Alternatives Design Mr. Koonce described the general features of three options and conducted a question- answer session with the task force. The first is a diversion pipe extending from the lake inlet to downstream of the dam. Inuring periods of low flow, warming of the water would be prevented by directing the flow into the pipe. Water would be allowed to remain in the pond but would not be passed downstream. During periods of high flow, water would pass through the lake much as is currently does. The second alternative is an open diversion channel constructed along the south edge of the lake that would operate much like the diversion pipe: low flows would be diverted to the channel to reduce warming of the water. Native vegetation would be planted along the channel to shade the water. This option would not-be as effective in, preventing warming of the water but would provide a year round flowing stream. The final alternative is removal of the dam. Low flows would be confined to meandering channel through the existing lake to reduce warming. I3igh flows would overflow the banks of the channel and be directed to deepened backwater areas. Native vegetation and other habitat improvements would be provided. Neighborhood Meeting Plan The Task Force discussed the need for applying the criteria to the alternatives before presenting the alternatives at a public meeting. Additional descriptive detail is needed as well. It was agreed that the Consultants would conduct this evaluation at the next Task Force meeting. Neat Meeting: September 6,2000,6:30 PAS. at TWD Auditorium. Adjourn: 9:20 PM BwVV Nakerotp2 a.2w" wnnwy.doc LM MEENMEENNINNUUMNOM Summer Lake Water Quality Enhancement Puiject Alternatives Evaluation Criteria Mission Statement: "The completed project shall enhance the biological integrity of Summer Creek and its attendant wetlands while providing for a multi-use urban park': Water Quality • Project must improve lake and downstream water quality, to assist in meeting standards for temperature, bacteria, dissolved oxygen, nutrients, pH and chlorophyll. ® Project must improve visual aesthetics (minimal weeds, algae blooms) and reduce odors associated with lake water. Nti:g Dborhood Impact • Project minimizes negative impacts (including property values) on the surrounding neighborhoods. Park Us • Project maintains a lake water feature as focal point of Summer Lake Park • Project maximizes present and future uses for the Summer Lake Park in conjunction with the Summer Lake Park Management Plan. • Project allows for educational opportunities at the park to improve understanding of water quality and fish/wildlife issues. Pi h & Wildlife Habitat and Travel Corridors ~ • Project creates a habitat where humans, fish and wildlife coexist. • Project encourages the growth of native species while discouraging the presence of exotic invasive species. • Project enhances fish and wildlife habitat including improving migratory passage for both. Killing Regulmtions • Project meets, or works toward meeting, all applicable federal, state and regional local regulations, including CWA, ESA, Goal 5 and Title 3 (LISA D&C standards). • Project satisfies DEQ, USF&WS, ODFW, NNffS, USACOE, DSL requirements through their early involvement. • Project is cost effective and affordable, for both construction and operations & maintenance, with available funding. • Project minimizes maintenance costs. Recom mendA AlteruaftM Demonstrates 'T'hat: • Interested citizens, City and Agencies shall have had the opportunity to work collectively on solutions. • The project has a high probability of successfully meeting the objectives. • Project proponents can pursue partnership funding through stream and habitat enhancement grants from government agencies. • The project can be monitored for effectiveness. Meeting Date: September 6, 2000 Issue Date: September 21, 2000 MINUTES Project: Summer Lake Water Quality Purpose: Task Force Meeting Location: Tigard Water District Auditorium Attendees: Task Force Members Brian Wegener, Chair- Tualatin Riverkeepers John Cook, Vice Chair- Resident Howard Banta, Friends of Summer Lake Ed Halberg, Summer Lake Home Owners Gene McAdams, Resident Gus Duenas- City Engineer Jim Hendryx, Community Development Director Ed Wegner, Public Works Director Advisory Committee Members Duane Roberts- City Planning Department Greg Berry- City Engineering Department Consultants Vaughn Brown, Jeanne Lawson Assoc. Anders Rasmussen, HDR Greg Koonce, Inter-Fluve Mr. Wegener opened the meeting at 6:35 PM. Approval of Minutes - Jim Hendryx's title was corrected. i Mr. Wegener then turned the meeting over to the consultant team to assist the Task Force with a preliminary options evaluation. a Options Evaluation - Greg Koonce gave a short presentation reviewing the options under consideration and providing more detail as requested by the task force. Each conceptual plan was overlain on an aerial photo to help describe the alternatives. Vaughn Brown then led the task force through a criteria-by-criteria rating for each option using an evaluation matrix. The task force requested that a Status Quo option be evaluated as part of the process as well. A column for that option was added to the Minutes for Summer Lake Task Force September 6, '00 Meeting PAGE 1 matrix. The task force was able to get about half way through the criteria ratings in the allotted meeting time. It was decided to alter the task force process by adding another meeting of the task force before conducting a neighborhood meeting. Following the neighborhood meeting, the task force will meet one more time to consider and incorporate public input into their final recommendations. Next Meeting September 27, 2000, 6:30 PM. at TWD Auditorium. Adjourn: 9:40 PM I:kmplpreg\sumnw Iake\sep. 6 tl meeUnp sunmary.doc i a 3 Minutes for Summer Lake Task Force September 6, '00 Meeting P AGE 2 'Greg Berry - Se . 27 TF Meetin Summary.doc Page 1 Meeting Date: September 27, 2000 Issue Date: November 16, 2000 li' MTES Project: Summer Lake Water Quality Purpose: Task Force Meeting Location: Tigard Water District Auditorium Attendees: Task Force Members Howard Banta, Friends of Summer Lake Ed Halberg, Summer Lake Home Owners Gus Duenas- City Engineer Jim HendrI Community Development Director Ed Wegner, Public Works Director Advisory Committee Members Duane Roberts- City Planning Department Greg Berry- City Engineering Department Consultants Vaughn Brown, Jeanne Lawson Assoc. Anders Rasmussen, HDR Greg Koonce, Inter-Fluve Public Jeremy L. Fellows Van S. Camp Mr. Brown opened the meeting at 6:35 PM in the absence of the Chair. 4 Approval of Minutes - Minutes were accepted without change. Mr. Brown described the meeting purpose - to complete the initial evaluation of the M action options and turn finalize plans for the upcoming Neighborhood meeting. Options Evaluation - Greg Koonce briefly reviewed the options and answered questions from the committee. 7 Vaughn Brown then led the task force through completion of the criteria-by-criteria rating for each option using the evaluation matrix. A revised tnatrix was distributed that included the Status Quo option as requested by the Task Force and criteria ratings completed in the previous meeting. The task force was able to finalize their preliminary Minutes for Summer Lake Task Force September 6, '00 Meeting PAGE 1 i Greg Beg y ry -p. 27.TF MeetinSummary.doc page 2 ratings. Neighborhood Meeting Planning Mr. Brown distributed a meeting planning outline to guide Task Force discussion and development of a detailed meeting plan. Decisions concerning the Neighborhood Meeting included: • Date: Nov.8 • Time: 6:30 to 8:30 PM • Location: Mary Woodward School • Format: Modified Open House with 3 segments • process and options displays - informal discussion with task force and consultants • presentation of options - whole group question and answer • listening posts - completion of comment cards and continued conversations with task force and consultants • Feedback: Importance rating of criteria and likes/dislikes for action options Next Meetings Neighbors Meeting - November 8, 6:30 at Mary Woodward Elementary Task Force #5 - November 29, 6:30 at Tigard Water District Auditorium Adjourn: 9:40 PM 1'1enQ'VW%unw.w bkAW. 6 N me" Lumffwy.(Mc Minutes for Summer Lake Task Force September 6, '00 Meeting PAGE I RECEIVED NI-)V 2 7 2000 Summer Lake Task Force AMMO T®: Summer Lake Task Force RE: Upcoming Task Force Meeting DATE: November 22, 2000 November 29, 2000 Tigard Water Building 5:30 - 9:00 PM FROM: Vaughn Brown Enclosed in this meeting briefing packet is an agenda, an updated evaluation matrix worksheet with the Task Force's initial rating results, a Neighbor Meeting comment card summary report, and the comment card response raw data. This final Task Force meeting is our last scheduled meeting. We will need to be dedicated to fulfilling our charge from the City Council to " develop and implement a project for improvements to Summer Lake." Please take some time to look at the enclosed materials. Using this information, the Task Force will make its final recommendation(s). Thank you for your participation on this project. Looking forward to seeing you on Wednesday, November 29th. N - Su mer Lake Task Force E: 111111 3 IN - WAM November 29, 2000 6:30-9:00 PM Tigard Water Building Agenda. 6:30 Welcome and Meeting Purpose Brian Review Previous Meeting Minutes 6:45 Review Neighbor Meeting Results Task Force Comment Card Summary Report Discussion 7:15 Evaluation Criteria Update Task Force Modifications and Outcome with Discussion Neighbor Meeting Input 7:45 Public Comment 7:50 Recommendation Development Task Force Brainstorm Statements Decision Modify and Approve ' 6:55 Next Steps i 9:00 Close Meeting Vaughn a a Neighborhood Meeting COMMENT CARL) SUMMARY REPORT Prepared for Summer )take Task Force Draft - November 21, 2000 OVERVIEW A comment card was distributed to the 58 registered participants who attended the November 8, 2000 Neighborhood Meeting held from 6:30 to 8:30 PM at Mary Woodward School. Comment cards were collected at the meeting and a mailing address was provided for those wishing to complete cards and return later. Overall, 31 cards were returned. The comment card was designed to meet Task Force recommendations. Participants were asked: • what ideas and concerns they have about the project • what their rankings of the evaluation criteria were • what they liked and disliked about each of the action options The following summary has been compiled by Jeanne Lawson Associates in an effort to provide useful feedback to the Task Force in developing their recommendations to the City Council. Comments were categorized into similarity groups that required some interpretative judgement by JLA staff. Every attempt was made to maintain the intent and integrity of each comment. The raw data tables will be provided to the Task Force. QUESTION 1- WHAT ISSUES, IDEAS AND CONCERNS DO YOU HAVE ABOUT THIS PROJECT? MeB Copd elm CA e eg, - Concerned that this project will alter the appearance of the lake, 9 diminish ark value or limit the use of ark and lake Feel that water quality and/or fish data is inadequate, want to see more 5 data or can't make a decision because of limited data Want to do nothing. Leave the lake alone. Don't like any options. 6 Suggest planting more trees on islands and/or south bank 4 Suggest dredging or making lake deeper 3 Suggest keeping "sewage" or runoff from lake 2 Suggest a fish ladder in any scenario 2 Appreciate Task Force efforts 1 Too much concern about self-interest. 1 s a a Sammer L eka lVeiehbor Meetin,Q Comment Card Smmmay Ripon-DRrIFT Jeanne Lawson Asso[Tare, Inc. QUESTION 2 - RATING EVALUATION CRITERIA Concerned that this project will alter the appearance of the lake Attendees were asked to rate the six evaluation criteria areas developed by the Task Force according to importance. Ratings were from 6 for most important to 1 for the least criteria area. #of6 3 5 7 5 2 1 #of5 5 5 5 3 3 2 # of 4 4 5 2 0 4 8 #of3 6 2 2 6 2 5 # of 2 3 5 2 2 8 3 #of1 2 1 5 7 4 4 Total 87 98 90 74 69 73 Ave. 3.70 4.00 3.91 3.22 3.00 3.17 Counting only the responses that ranked the criteria using each number only once. Total number of comment forms tallied was 23. Total 95 116 111 84 79 89 Ave. 3.52 4.14 3.96 3.11 2.93 3.18 Counting all responses. Some used rating numbers more than once. D9 " Criteria Rating Restdts - ffighest a Lowest Importance 1. Minimize Neighborhood Impacts 2. Protect Park and Lake 3. Improve Water Quality 4. Enhance Habitat and Travel 5. Cost Effectiveness and Affordability 6. Meet Regulations Summer Lake NdzbborMeetin,¢ Comment Curd Summary Roo4 -DRAFT Jeanne Lamson Arsodatet, Ime. QUESTION 3 - WHAT DO YOU LEKE AND DLSLEKE ABOUT EACH ACTION OP'T'ION? Open Channel Low Flow Bypass Preserves lake 11 Low summer lake level - mudflats 5 Can treat chemically - offline lake 3 Hi maintenance 4 Easy maintenance 2 Chan es/loss of lake 3 Keeps birds/waterfowl 1 No W /fish benefit 3 Least cost 1 Creek & lake silting u 2 Deepening lake for backfill 1 Excavation 1 Promotes fish passage 1 Creek bed will be disturbed 1 Piped Low Flow Bypass . ,p Preserves lake 12 Low summer lake level - mudflats 3 Favorite option 9 Hi maintenance - pipe clogging 4 Can treat chemically - offline lake 3 Doesn't solve fish/W problems 3 Least cost 3 Chan estloss of lake - water in i 3 Easy maintenance 2 Unusable sections 1 Water coolie effect 1 Pipes are unnatural 1 Keeps birds/waterfowl 1 Deepening lake for backfill 1 Promotes fish passage Safest - no channel 1 Stream with Backwater Areas - Provides most habitat - diverse 2 Destroys lake 13 Closest option to natural stream 2 Don't do it, No way, Unacceptable 12 Promotes fish w e 1 Mudflats bus stagnant water 6 Preserves some water feature 1 Most costly 4 Improves W 1 Lowers property values 1 Doesn't solve W issues 1 Hazardous to children 1 Limits access to water 1 Destroys some habitat types 1 Sammer Luke NeiRhborMeeftng Comment Card Summary Repo- DRAFT Jeanne Lawson A mixts, Inc. Greg Berry Nov29 TF Meetiri_ Sumrnary.doc 3e 1 Meeting Date: November 29, 2000 Issue Date: December 21, 2000 MINUTES Project: Summer Lake Water Quality Purpose: Task Force Meeting Location: Tigard Water District Auditorium Attendees: Task Force Members Brian Wegener, Chair- Tualatin Riverkeepers John Cook, Vice Chair- Resident Howard Banta, Friends of Summer Lake Kendra Smith, Unified Sewerage Agency Gus Duenas- City Engineer Jim Hendryx, Community Development Director Ed Wegner, Public Works Director Advisory Committee Members Greg Berry- City Engineering Department Duane Roberts, City Planning Department Consultants Vaughn Brown, Jeanne Lawson Assoc. Anders Rasmussen, HDR Greg Koonce, Inter-Fluve Mr. Wegner opened the meeting at 6:35 PM. Approval of Minutes - Approved without correction. Neighborhood Meeting Input Review - The Task Force discussed the draft summary report previously mailed to them for review. Discussion focused on listing the main ideas and concerns resulting from public input at the meeting. Main items included: • concern for maintaining the current look and configuration of the lake and park. i • questions about lack of site specific water quality and fish population data. 9 identification of stream with backwater areas as least preferred action option. i 4 Other concerns were listed to be carried over into consideration when finalizing the Task Force recommendation. 3 Recommendation Development - The Task Force reviewed the action and status quo options. After general discussion each member indicated which option they feel best meets the evaluation criteria and has the most public acceptability. All Task Force members present except one felt that the Open Channel Low Flow Bypass option was the best solution given the City Council charge to the Task Force, criteria evaluation results Minutes for Summer Lake Task Force November 29, '00 Meeting PAGE 1 Gre Ber - Nov29 IF Meetin Summary.! oc Page 2 and input from the community. The Task Force then identified supplemental recommendations to the City Council intended to address public issues during the next phase of the project. These items include: • Collection and analysis of temperature, fish migration and habitat improvement, flow volume and lake level maintenance data to assist in evaluating the effectiveness of the recommended option • Pursuit of an intergovernmental agreement with Beaverton to revegetate above Summer Lake to achieve the expected TMDL standard • Utilize neighborhoods to participate in ongoing lake maintenance • Seek grants and other funding sources to share cost • Investigate City liability if the option is constructed • Verify that lake management options increase with the lake as an offline feature • Consider a variety of design supplements with or without eventual implementation of any option o Emphasize that the status quo option is not a Do Nothing option A report detailing Task Force recommendations will be developed for review and comment by the Task Force. Those comments will be incorporated and the report will be transmitted to City staff who will prepare the recommendations for submission to the 1 City Council. The Task Force recommendations will be presented to City Council by Task Force Chair Brian Wegener with a minority report presented by Howard Banta. Next Meeting -The recommendations of the Task Force will be presented at a City Council meeting. Members will be notified when the meeting is scheduled. Adjourn: 9:20 PM E E r i i 1 i f 1 3 t Minutes for Summer Lake Task Force November 29, '00 Meeting PAGE t Page Cathy Wheatley - SummerLake Park 1 ~ I)nz~ s ~~r From: "Houston Hickenbottom" <houstonh@gwest.net> To: <joyce@ci.tigard.or-us> TJ C'U✓>`ICf L , Date: 2/26/01 2:19PM Subject: SummerLake Park I will keep this email brief because I know you have a great deal of information to review. Soon the city council will be hearing recommendations regarding the plans for the Lake at SummerLake park. Recently, the council made the decision not to destroy the beaver-created dam at Merestone because the beavers will continue to rebuild it. This saved the city over $200,000 because that is my understanding what was budgeted to re-work the Merestone area. It seems not to make sense for the city to spend thousands of dollars destroying one of the most beautiful places in Tigard (SummerLake Park) so that fish can get through when they will only be stopped again at the naturally-made dam the beavers build! It now appears to me that the trout never thrived in the stream because the beavers have probably always prevented their movement. My wife and I own two homes in Tigard and we both enjoy walking around SummerLake Park with our dog (on lease, of course!). If you haven't been to the park recently, please try to visit the park and walk around to really see how special of a place it is. This is a treasure for the people of Tigard and it deserves to be kept. Thank you for your time, Houston and Sharon Hickenbottom Tigard, OR 503-524-6128 . or~co~u copy Statement to Summer Lake Task Force November 29, 2000 At this meeting the Task Force will decide what it will recommend to the Tigard City Council about a project for improvements to Summer Lake, therefore I think it is necessary to debate and draw conclusions about the efficacy of going forward with the project. The Council adopted a resolution charging a Task Force to recommend options to the status quo. It did so because the Council understood it was subject to a compliance order "to reduce the amount of discharge of certain nutrients" under the Federal Clean Water Act and further, that the impoundment "caus[es] heating of water beyond temperatures that desired species of fish could survive and reduce[s] the amount of oxygen in the water." The Task Force has found, and the record should show, that the City is not now and never has been subject to a compliance order regarding nutrient discharges from Summer Creek. Nor has the Task Force been provided any evidence other than the City resolution suggesting that Summer Lake causes downstream offending nutrient discharges. Similarly, the Task Force has no evidence that removing the lake or modifying its flows will eliminate or even contribute in any significant degree to the reduction of stream temperatures downstream of the lake. While the City's consultants have been helpful in rendering expert opinions based on suppositions and in outlining several options to the status quo, they have not provided hard data that support continuance of the project. Relevant to the particulars of the Summer Lake issue, I daresay without fear of contradiction, that over several years I have gathered and studied more relating to water quality and fish habitat than anyone in this room. Virtually all of the material gathered, now occupying a whole file drawer, comes from published and authoritative sources, much of it from web pages of the Oregon Department of Quality (DEQ); Unified Sewerage Agency (USA), Oregon Department of Fish & Wildlife, U.S. Geological Survey (USGS), National Marine Fisheries, Army Corps of Engineers, etc. Some comes from recent testimony at hearings held on the DEQ's proposed new Total Maximum Daily Loads regulations now out for review. In brief (but well-supported by published government documentation if necessary) undisputed facts I have gathered show the following: • AS TO WATER QUALITY: Dry season water quality in the creek above the lake has been bad for many years. At various times, excessive phosphorus, bacteria and mud flow into Summer Lake and, in summer, the water flowing into Summer Lake is far too warm and too low in dissolved oxygen to meet existing standards. A 1996 study found concentrations of total phosphorus in the lower 6 miles of Fanno Creek (Summer Creek joins it at mile 5) were near estimated background levels during low-flow periods, suggesting that no human-caused or other sources of phosphorus were adding to those already in the Tualatin River. The same study shows elevated E.coli levels are probably due to sources such as pets and wildlife waste. If that is the case, it seems reducing harmful bacteria will be difficult and not dependent on changing the status quo at Summer Lake. The study shows natural (background) levels of phosphorus in the region are so high that little more can be done to reduce them, prompting a recent USA witness to ask DEQ to "declare victory on phosphorus." Presently Summer Lake acts as a pollution reduction facility in the same way as upper basin water detention facilities placed by USA do-they hold back sediments (mud) that would otherwise find its way into lower Summer and Fanno Creeks. This means changes to Summer Lake that allow those sediments to go downstream will hurt rather than help downstream biota. Planting more trees to shade the lake and stream will have little or no effect on cooling the water flowing into Summer Lake. The Task Force has been furnished with a summary of a USGS study showing that if all of the streams in the Tualatin River basin had maximum tree shading, it would still not be possible to meet temperature standards during periods of low flow. Most of the upper watershed (almost entirely in Beaverton) is heavily urbanized, allowing little room for adding many more trees. Trees can only slow the rate of heating; they can do little or nothing to cool water that is already too warm to meet standards. Natural dissolved oxygen levels are dependent on low water temperatures, as well as aeration by waterfalls if present. During low flow periods, water temperatures above Summer Lake are high and there are no natural waterfalls. This means removal of the lake or modifying flows through it will do little or nothing to raise dissolved oxygen levels. e AS TO FISH HABITAT: Just published State fish distribution maps show no habitat potential for rearing cutthroat trout or threatened steelhead anywhere in Summer Creek. Existing high stream temperatures and low-dissolved oxygen levels during low-flow periods in summer militate against the uppermost parts of Summer Creek ever becoming habitat suitable for rearing these fish. Last April, Fishman Environmental Services, a USA consultant, informed the Task Force in writing as follows: "If the data show that acceptable temperatures of 641 F are unattainable upstream of the lake (Summer Lake), it makes little sense to remove the dam and provide passage for salmonids." That report suggested that flow augmentation and infiltration appear to be the best opportunities to determine whether the necessary temperatures for salmonids can be reached. So far, no actual source of cool water for flow augmentation has been found and doing so seems unlikely except at high cost. Ground water infiltration may provide a little cooling, as the consultants suggest, but not enough to lower temperatures to 64° F. I found afternoon stream temperatures at 135'h Ave during a relatively cool period in third week of August 2000 to vary between 70 and 78 degrees in a six-day period, strongly suggesting that a maximum 7-day moving average of 64°F (the temperature standard) is unattainable during the height of summer. Conclusions: Continuance of this project cannot be justified given the undisputed facts already available to anyone who cares to look at them. I believe the Task Force should recommend abandonment of this project. Further study would be wasteful of public monies and highly unlikely to conclude that carrying out any of the options will actually make significant improvements in water quality or add important fish habita . I r/ oward E.Banta, Task Force Member Cathy Wheatley - SummerLake Park Page 1 From: "Hillsboro Aviation" <newsmail@hillsboro-aviation.com> To: <joyce@ci.tigard.or.us> Date: 3/9/01 5:03PM Subject: SummerLake Park Please vote to keep SummerLake as a treasure for future generations of Tigard residents. Destroying Summert-ake Park will not solve any problems because the few fish in the stream will still not be able to pass the Merestone beaver dam. Lots of money will be spent and it will not solve any problems. Let's keep SummerLake beautiful and keep a wonderful water feature for all to enjoy. Thank you for listening. See attached photo shown below!!!!! Susan Neidhart Tigard Homeowner 503-524-6128 Cathy Wheatley - photo.jpg Page 1 1 ' L A r t lit ta''v3~ '~t~f S~..Jq.'~'fYti i"•~.1~.,7.' ~iiJ't, ,il Summer Lake TWk Force Presentation Presentation to City Council; March 13, 2001 Summer Lake - Existing Condition Summer Lake SurliinerLake Dam t,Hirt 1Nil .~1(he a F 1 ~;j b a, ` .f~i~l~'°~ Fr:ein1itr_'x±•yu~_-r: (t ' F A 4 Sum m er L ake Summer Lake a "e?~ V7 ~F~ ~ 9 i K.7,: Ih 1 y1'P.pblems on Summer Lake •y1Bapkground 111` 1V l > Excessive aquatic plants (weeds) o Summer Lake Task Force established on Algae blooms January 25, 2000 by Resolution No. 00-05 o Poor water quality o Task Force Mission: Develop and implement a project at Summer Lake that > Poor Aesthetics would o Lack of Wildlife # Enhance water quality o Bank Damage • Improve habitat o Lack of Bank Vegetation • Promote fish passge • Enhance Summcrlake Park o Too many resident waterfowl • Bqekground o Task Force actions: - Requested a study to examine upstream water 0.1 quality conditions in Summer Creek - Selected a consultant to develop design options for Summer Lake - Consultant developed four options, including " - °t a o o•~~p~~ maintaining status quo - - Task Force presented the options at a neighborhood meeting on November 8, 2000 LL~~ Summer lake - Alternative No.1 • 4tp!t Piped t.ow Flow Bypass to l3ill 70 ....r.. r^,wr _ o+s.nic+ra a+..w- na Summer take-Allcmuiv, No I Summer Lake-Alternative No.3 tt Z - Op. Channel Low Flow Bypass Strtam A Backwater Are. 2 wive Costs merLake Chronology Y,Y~•n` R..rw,FFF_ $400,000 rrFy°~•• rw rew wre.~reF o Option 1-Piped 4 abiie Bypass o Open Channel o $500,000,;; W~ -Hae.Y w Bypass iRr~me ~ Fwe o Stream and Dam o $800,000 Removal Tnl, Few kr - w(bol Note: Operations and maintenance costs are not included w, wee ryc Il k Force Report o Task Force Report: - Majority Report - Chair Brian Wegener • Option 2 Recommended - Minority Report - Howard Banta • Status Quo Recommended - M1A Smnmer like-Alternative No.2 LR Is i Op. Charnel Low R. nypav to *311 ority Recommendation ority Recommendation o Option 2 - Open Channel Low Flow Bypass o Status quo means: - Takes lake offline - Lake would remain as an instream pond - Summer low flow is separated from lake water - Water quality issues in the pond during low summer flows remain unresolved - Allows for increased options for lake maintenance, including use of chemicals - Limited options for future maintenance - `Hinter high flows pass through the lake - Weed harvesting 3 or more times annually expected to continue = Fish ladder enhances fish passage at dam - Bottom barriers will probably need to be placed 'r u 3 11 M= Mill 110~~ !B ~ it Recommendations o Explore the preferred option in greater detail in accordance with the recommendations in the report o Develop life cycle costs which cover construction and subsequent maintenance o Resume preparation of the Summerlake Master Plan and incorporate the preferred option as the Summer Lake component Summa Lake - Existing Conditions 19 M h Sumnrr Lake - Altnnltwe NO. 2 i11i OP. Ch-I Low Flow Bypass 21 4 AGENDA ITEM # FOR AGENDA OF March 13, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Discussion of Proposed Agreement with Unified Sewerage Agency to Fund a Portion of the Healthy Streams Plan. PREPARED BY: G.N. Berry DEPT HEAD OK Oic-_ - CITY MGR OK _ ISSUE BEFORE THE COUNCIL Shall the City enter into an Intergovernmental Agreement (IGA) with the Unified Sewerage Agency to fund a portion of the Healthy Streams Plan? STAFF RECOMMENDATION Direct staff to prepare an Intergovernmental Agreement and submit for Council consideration. INFORMATION SUMMARY The Healthy Streams Plan is intended to provide the Unified Sewerage Agency and its member jurisdictions, including the City, with the means to cooperatively respond to the requirements of the Clean Water Act and the Endangered Species Act. In 1990, Unified Sewerage Agency initiated its Surface Water Management Plan to respond to the Clean Water Act on behalf of its member jurisdictions. The proposed agreement would add responding to the Endangered Species Act on behalf of the member jurisdictions to the Agency's responsibilities. The Agency proposes the following key elements for this combined response. o Watersheds 2000 inventory of stream conditions • Fish friendly reviews for operation and maintenance policies and programs o Comprehensive citizen survey on social, economic and environmental values e Cost-benefit economic model development The Watersheds 2000 Program to inventory the condition of streams is underway. The Healthy Streams Plan is expected to result in a plan for compliance with the Endangered Species Act that will be submitted to the National Marine Fisheries Service for approval. The Agency initially requested that the City contribute about $100,000 of the $2.7 million expected to be required for the project. Following discussions with the member jurisdictions, the Agency agreed to increase its share of the cost of the project so that the City's share was reduced to about $62,000. Currently, the City's requested contribution has been further reduced to about $29,400 by the Agency increasing its contribution and reducing the scope of the project so that the total cost has been reduced from about $2.7 million to about $1.6 million. These amounts do not include funding to implement the plan or for capital projects. An Agency staff member will be available to explain the Plan and answer questions. OTHER ALTERNATIVES CONSIDERED None None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None ATTACHMENT LIST Draft IGA Elements of the Healthy Stream Plan FISCAL NOTES Funding would be through the Surface Water Management Fund. i,.%&ywid8%wMNi Wft aftams mar 13'01.6ue A CCLLA130RATtVTo THE CLEAN WATER TUALATtN BASIN ENDANGERED SPECIES ACTS R M & lly fir LAN FfSN FRIENDLY ans EARL FUNDING ® PROGRAM MATIC/POLICY ® REVIEW ® Pll131LIC HABIT AND ® STRATEGY ADJUS-rMENTS ® INVENTORY VALUES ANALYSIS o GENERAL- 03M EFFECTIVE IMPERVIOUS PRACTICES ® ECONOMIC o PUBLIC VALUES AND ANALYSIS COVER REDUCTION o SURFACE WATER WATERSHEDS 2000 FXPECTATIONS > USALFa05 MAINTENANCE PRACTICES e AERIAL PHOTOS a WILLINGNESS TO PAY + COST SHARING > DIVER DRIVERS WITH LOCAL • USA.SONFRAMEINOIIXKAI oROAD MAINTENANCE • TOPOGRAPHIC JURISDICTIONS SURVEY • MET'RO`S TifiE l utd OTHER COHPONOM *OTHERS... OF THE REGIONAL e BIOLOGICAL FRAMEWORK PUN ASSESSMENT IRSATI LANDSCAPES e1YATER RESOURCE MANAGEMENT EKGIKEERING > LOCAL JURISDICTIONS LEO CWPUE SMING 2001 > POTENTIAL POLII:Y CHANGES INCLUDE: e 615 COVERAGE OF • HERBICIDE R PESMDE USE + NON-NASM101ASIVE SPECIES GREENINFRASTRUCTURE BAilAOEMFJIY (FLORA AM CORAIOORS) ND FAUMAI + UliUCAWNG REQUIREMENTS • PUBLIC ACCESS TD DATA IRAY(E8 VEGETATED CORRIDORS > PLANNING DIRECTORS LEAD > OTHER ORTYER. SOAL 5 > AFFECTS USA.$ DEC STANDARDS ANO SU13MITTAL.S LOCAL LAND USE CODES E'sl'► RESPONSE - FALL 2001 HYDROLOGY AND HYDRAULICS TMDL PLANS - 2002 > YfATER QUALITY FACILIITES ANO THE STORMVIATEB CONVEYANCE SYSTEM Greg Berry - AGREEMENT2.doc Fa9e HEALTHY STREAMS PLAN INTERGOVERNMENTAL AGREEMENT AffIff BETWEEN UNIFIED SEWERAGE AGENCY AND THE This agreement, dated , 2001, is between the UNIFIED SEWERAGE AGENCY OF WASHINGTON COUNTY, a county service district formed under ORS Chapter 451, (Agency) and the , A. RECITALS WHEREAS, ORS 190.003 - 190.110 encourages intergovernmental cooperation and authorizes local government entities to delegate to each other authority to perform their respective functions as necessary; and WHEREAS, Agency and Washington County local government entities are subject to a number of interrelated regulations and requirements, including but not limited to the Clean Water Act (CWA), the Endangered Species Act (ESA), and Statewide Planning rules; and WHEREAS, Agency and intend to cooperate on watershed planning, floodplain re- mapping, watershed project implementation, and a coordinated ESA response package to the National Marine Fisheries Service (NMFS); and WHEREAS, Agency and intend to share the expense associated with complying with the requirements of the CWA and the ESA; and WHEREAS, Agency and need to maintain open communication among staff and the public on projects affecting water quality, flood management and fish habitat. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: B. THE PLAN 1. The purposes of this agreement are to: a. Recognize and cooperatively implement the tasks outlined in the Healthy Streams Plan (Plan) model planning process, which was approved by USA's Board of Directors on October 24, 2000. The Plan outlines the activities to be conducted by the Agency to prepare a basin-wide response plan to the Endangered Species Act. Exhibit A outlines the Plan's major components, activities and expected outcomes. b. Cooperatively fund the Plan development as outlined in Exhibit B. Page I of 7 - Healthy Streams Plan IGA January 8, 2001 Greg Berry - AGREEMENT2.doc Page 2 AGENCY OBLIGATIONS The Agency shall perform the following activities on behalf of the Cities, Washington County, and other cooperating jurisdictions as agreed to in this Intergovernmental Agreement (Agreement): 1. Agency shall manage the components of the Plan and administer contracts associated with the Plan's development. 2. Agency shall involve representatives of by integrating their comments into the Plan's components throughout the planning process. Agency shall regularly report the status of the Plan development to representatives of the 3. Agency shall involve the public of the in the development of the Plan 4. Agency shall make data collected during the planning process available to the "cooperating jurisdictions" (defined as those who participate in this Agreement or similar cost sharing agreement). 5. The Agency shall use the funds received from cooperating jurisdictions for payment of contracted consultants for the Plan development. Funding and compensation shall comply with all public contracting laws of the State of Oregon relating to the selection of, contracting with, and payment of fees to the consultant. C. OBLIGATIONS 1. shall assign staff to be responsible for coordination of and participation in the Plan development with the Agency. 2. shall appoint a representative to the Project Committee(s) covering the watersheds within the Watersheds 2000 inventory. 3. shall pay to the Agency the amount indicated in Exhibit B in lump sum payments of over the course of two fiscal cycles beginning with 2000/2001 for a total of E. FUNDING AND COMPENSATION I. The overall cost of the Plan development is estimated to be 2.7 million dollars. This cost is intended to be proportionally shared among the jurisdictions listed in Exhibit B. However, payment by the parties to this agreement is not contingent on payment by other listed jurisdictions. The total proportional share of the Plan cost under this agreement shall not exceed 2. obligation to the Agency under this agreement shall not exceed the amount set forth in Exhibit B, unless that amount is modified by an amendment to the Agreement, as provided by Section F.S. 3. In the event that unexpended funds remain after completion of the Plan, shall receive its proportional share of such unexpended funds established by this Agreement. Page 2 of 7 - Healthy Streams Plan IGA January 8, 2001 Greg Berry - AGREEMENT2.doc Page 3 ` F. GENERAL TERMS 1. Integration. This document constitutes the entire agreement between the parties and supersedes alt prior or contemporaneous written or oral understandings, representations or communications of every kind. No course of dealing between the parties and no usage of trade will be relevant to supplement any term used in this Agreement. Acceptance or acquiescence in a course of performance rendered under this Agreement will not be relevant to determine the meaning of this Agreement and no waiver by a party of any right under this Agreement will prejudice the waiving party's exercise of the right in the future. 2. Approval Required. This Agreement and all amendments shall become effective when approved by Agency's General Manager and 's (executive) or such persons' designees and, when required by applicable rules, a party's Board of Directors. 3. Term of Agreement. This Agreement is effective from the date of execution by both parties until the completion of all obligations created by this Agreement. 4. Termination and Amendment. This Agreement may be temminated or amended by mutual written agreement of both parties. 5. Waiver and Amendment. No waiver of any portion of this Agreement and no amendment, modification or alteration of this Agreement shall be effective unless in writing and signed by the authorized representative of each party. 6. Interpretation of Agreement. This Agreement shall not be construed for or against any party by reason of the authorship or alleged authorship of any provision. The paragraph headings contained in this Agreement are for ease of reference only and shall not be used in constructing or interpreting this Agreement. 7. Severability/Survivability. If any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the enforceability of the remaining provisions shall not be impaired. All provisions concerning indemnity survive the termination of this Agreement for any cause. 8. Laws and Regulations. a The Parties agree to abide by all applicable laws and regulations in carrying out this Agreement. 1 9. Indemnification. a Within the limits of the Oregon Tort Claims Act, codified at ORS 30.260 through 30.300, each of the Parties shall indemnify and defend the other and its officers, employees, agents, and representatives 1 from and against all claims, demands, penalties, and causes of action of any kind or character relating to or arising from this Agreement (including the cost of defense thereof, including attorney i fees) in favor of any person on account of personal injury, death, damage to property, or violation of a law, which arises out of, or results from, the negligent or other legally culpable acts or omissions of Page 3 of 7 - Healthy Streams Plan IGA January 8, 2001 Greg Berry - AGREEMENT2 doc Page 41 the indemnitor, its employees, agents, contractors or representatives. 10. Dispute Resolution. If any dispute arising out of this Agreement can not be resolved by the project managers from each party, the matter will be referred to the managers' respective supervisors for resolution. If the supervisors are unable to resolve the dispute within 30 days of referral, the matter will be referred to USA's General Manager and [other party's managing executive], who will attempt to resolve the issue. If the General Managers are not able to resolve the dispute, the parties will submit the matter to mediation, each party paying its own costs and sharing equally in common costs. In the event the dispute is not resolved in mediation, the parties will submit the matter to arbitration. The decision of the arbitrator shall be final, binding and conclusive upon the parties and subject to appeal only as otherwise provided in Oregon law. The parties shall continue in the performance of their respective obligations notwithstanding the dispute. 11. Attorney-Fees. If any dispute concerning the interpretation or enforcement of this Agreement is not resolved by discussion or mediation, the prevailing party in any such dispute shall be entitled to recover all of its attorney fees, paralegal fees, costs, disbursements and other expenses from the nonprevailing party, including without limitation those arising before and at any trial, arbitration, bankruptcy, or other proceeding and in any appeal. 12. Choice of Law: Venue. This Agreement and all rights, obligations and disputes arising out of the Agreement shall be governed by Oregon law. All litigation arising out of this Agreement shall be decided by the state courts in Oregon. Venue for all mediation, arbitration, and litigation shall be in Washington County, Oregon. IN WITNESS WHEREOF, the parties have caused this agreement to be executed the day and year first written above. UNIFIED SEWERAGE AGENCY OF WASHINGTON COUNTY By: By: Bill Gaff. Mayor General Manager Recorder APPROVED AS TO FORM: APPROVED AS TO FORM: By: By: Agency Counsel Attorney Page 4 of 7 - Healthy Streams Plan IGA January 8, 2001 Greg Berry - AGREEMENT2.doc Page 5 Exhibit A: Outline of Healthy Streams Plan Activities The Healthy Streams Plan has six major components: ■ Watershed-wide inventory (Watersheds 2000) • Public values analysis • Funding strategy development • Programmatic and policy focus areas • Fish friendly reviews of existing activities, and ■ Document preparation Detailed scopes of work will be generated for each component of the Plan. These scopes shall be reviewed by representative technical groups of the jurisdictions, as appropriate. The expected outcomes of the work are outlined below: Watersheds 2000 Inventory • Ecological inventory and condition ranking of all stream reaches using the Rapid Stream Assessment Technique modified for Tualatin Basin conditions. This information will be used to set priority and proportion to enhancing stream conditions, based on the anticipated benefit to water quality and/or aquatic species. The Cities and County may use the technical information as part of their required natural resources inventory work for land use planning (Goal 5). • Hydrology modeling (updated or built if not previously modeled) along all main stream and tributary reaches. The project will use the HEC-HMS event-based model with Basin-specific rainfall distribution information. The models will be used to determine where there may be critical low flow or flooding conditions along the stream system. • Hydraulic modeling (updated or built if not previously modeled) along all main stream reaches and the Tualatin River where Federal Emergency Management Agency (FEMA) floodplains have been identified. The project will use the FEMA approved HEC-RAS model with flows derived from the HEC-HMS or Corps flows as appropriate. The models will be used to properly size infrastructure crossing the stream, provide flood management guidance, identify critical velocity areas, and help determine fish passage through structures. The model information will be used to map any changes to the floodplain boundaries in a future phase of the work effort. • Ground surveyed 2-ft contour topographic mapping of the stream corridors using year 2000 aerial mapping (Ground Positioning System (GPS) controlled) for base maps. This information is necessary to build the hydraulic model and will be further utilized during the design of enhancement and sanitary sewer projects that are in the floodplain. The mapping will serve as the base in which all inventory information will be linked. • Identification of stream/ floodplain enhancement needs, aquatic species migration barriers, flood management structures, and storm water pipe retrofit opportunities in non-pretreated areas. The information will provide further understanding of the extent of enhancement needed, as well as assist with setting priority and proportion to the efforts to be undertaken for Clean Water Act and Endangered Species Act response. The data will be collected in a manner that is consistent with accepted protocols and practices, and integrates work of others when possible. The identification of priorities will be guided by both the technical findings and the public values expressed by Project Committees set for the study areas. The technical and public value information will be made accessible to the public via a web site. A majority of the raw and summarized data will be delivered in electronic format. However, a brief plan summary (12-16 pages) for each geographic area will also be developed, documenting the planning process, issues, Page 5 of 7 - Healthy Streams Plan IGA January 8, 2001 Greg Berry - AGREEMENT2.doc Page 6 findings and project recommendations. Public Values Analysis Public values and expectations regarding ESA and CWA response strategies will be evaluated to determine appropriate policy direction. The process will begin with education of the public on the issues , followed by a detailed survey that will include a determination of the public willingness to pay for resource protection and improvements. Funding Strategy Economic analysis of the management options will be conducted utilizing the willingness to pay and other appropriate economic modeling. The analysis will help to determine the efficiency of the priorities. The analysis will also determine the most appropriate mechanisms for cost sharing and paying for the improvements that are determined to be necessary. Programmatic and Policy Focus Areas Four areas of focus on programmatic changes include effective impervious cover reduction strategies, landscape management, vegetated corridors, and hydrology / hydraulics standards. Reviews of existing standards will be conducted by staff specializing in these areas to determine adjustments in existing requirements that will further improve resource management strategies. The improvements will be chapters of the Plan, packaged for National Marine Fisheries Service (NMFS) review. Fish Friendly Reviews Fish friendly reviews of existing activities will be conducted and recommendations made to the local jurisdictions for activity practice changes that may be made to reduce the potential impact on fish and water quality. A summary report of the fmdings and recommendations for each jurisdiction will be provided. Document Preparation Under the National Environmental Policy Act, an Environmental Assessment will need to be completed along with the Plan for submittal to NMFS. The major components of the package to NMFS will include the science from the inventory, the public values, the economic analysis, funding strategy, policy / programmatic changes and modifications in existi-- activities. Page 6 of 7 - Healthy Streams Plan IGA January 8, 2001 Greg Berry - AGREEMENT2.doc Page 7 Exhibit B, Costs Table 1 shows the total estimated costs associated with the development of the Healthy Streams Plan. Table 2 outlines the cost sharing. Table 1: Healthy Streams Plan Costs Watershed Inventory Watersheds 2000 Casts Contracted $ 2,196,000 Survey and aerial mapping $ 699,800 Ecological inventory $ 443,500 Water resources modeling $ 922,000 Public involvement, notice $ 96,700 Map production / GIS support $ 14,000 Web site support $ 10,000 Rural access support (S WCD) $ 10,000 Public Values Analysis $ 85,000 Funding Strategy Development $ 110,000 Programmatic and Policy Focus Areas $ 110,000 Fish Friendly Reviews of Existing Activities $ 105,000 Document Preparation $ 100,000 Totai Costs $ 2,706,000 Table 2: Cost Share Wash Co. Population Inventory Other Elements Total Cost Jurisdiction Year 2000 $2,196,000 $510,000 (est) Healthy Streams USA 404,715 $ 1,317,437 $ 301,404 $ 1,618,841 County 167,095 $ 167,095 $ 25,090 $ 192,185 Banks 1,310 $ 3,930 $ 852 $ 4,782 Beaverton 68,010 $ 68,010 $ 44,207 $ 112,217 Corneilus 8,490 $ 21,225 $ 5,519 $ 26,744 Durham 1,535 $ 4,605 $ 998 $ 5,603 Forest Grove 16,275 $ 40,688 $ 10,579 $ 51,266 Hillsboro 69,670 $ 139,340 $ 45,286 $ 184,626 King City 2,095 $ 6,285 $ 1,362 $ 7,647 North Plains 1,755 $ 5,265 $ 1,141 $ 6,406 Sherwood 9,855 $ 24,638 $ 6,406 $ 31,043 Tigard 37,670 $ 37,670 $ 24,486 $ 62,156 Tualatin 21,345 $ 53,363 $ 13,874 $ 67,237 THPRD 96,000 $ 19,200 $ 28,800 $ 48,000 FEMA $ 287,250 $ 287,250 Totals $ 2,196,000 $ 510,000 $ 2,706,000 "Inventory" multiplier ranges from 0.2 to 3.25 depending on level of planning effort in area, jurisdictional responsibility, etc. "Other elements" multiplier ranges from 0.3 to .75, with a standard of .65 Population represents constituents served Page 7 of 7 - Healthy Streams Plan IGA ,,z~• zP. of RR January 8, 2001 -Ae A. rizav-111 AGENDA ITEM # cI FOR AGENDA OF March 13.200 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on progress toward Publics Art in Tigard PREPARED BY: Susan Koepping fC DEPT HEAD OK \A*- CITY MGR OK llw~ ISSUE BEFORE THE COUNCIL, A group of community members has been meeting to establish a basis for possible future public art projects in Tigard. Their presentation is intended to inform the Council of progress toward that goal. STAFF RECOMMENDATION City Council continues to be supportive of the concept of public art in the Tigard community. INFORMATION SUMMARY Various community members and representatives of local organizations including Tigard-Tualatin School District 23- J, the Tigard Chamber of Commerce, Tigard Area Historical and Preservation Association, Tigard Central Business District, parents, students, artists and the City of Tigard have continued meeting to discuss various elements of possible public art projects in Tigard. The committee has also been acting as a resource for the Fowler Middle School students who have been researching some possible suggestions for a piece of art on the traffic island at the newly-configured intersection of Walnut and Tiedeman Streets. Representatives of the KISS (Kids In School Service) will present specific information about their efforts. Pam Brown, representing the Public Art Committee of Tigard, will present the update. 01,HER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAT AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. FISCAL NOTES None \\TIG333\US R\DEPTS\ADM\SUSAFIK\TASKFORC\BCSUM2'41.DOC AGENDA ITEM # /D FOR AGENDA OF March 13.2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE update on Volunteer rec=ition event for this year PREPARED BY: Susan Koen g DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Jerree Gaynor and Ellen Fox, representatives of the Volunteer Recognition Planning Committee, will update the Council on plans for the Volunteer Recognition event for this year. STAFF RECOMMENDATION That Council continue their support of the volunteers who contribute their time, energy and talents to the Tigard community. INFORMATION SUMMARY The Volunteer Recognition Planning Committee has once again voted to invite City of Tigard and Tigard Library volunteers to the July 19 production of "The Odd Couple" by Broadway Rose to express appreciation for all they do for the Tigard community. The evening will begin with a social hour. Council members are invited to come and enjoy the evening with the volunteers. OTHER ALTERNATIVES ON, IDERED Because the theater evening and desserts were so successful last year, the committee was unanamous in their decision to provide this experience for another year. VISION TASK FORCE GOAL AND ACTION COMMITTEE TRAT Y Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. FISCAL NOTES The $5,000 in the current budget includes the cost of this event. 11TIG3331USR1DEPTS\ADMISUSANK\TASKFORC\BCSUM2'01.DOC ' o AGENDA ITEM # FOR AGENDA OF March 13, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Property Acquisition for Burnham Street Improvements k Irl~ PREPARED BY: Vannie u en DEPT HEAD OK : Gus Duenas CITY MGR OK: Bill Monahan ISSUE BEFORE THE COUNCIL Shall the City Council approve acquisition of the property owned by Margaret McDaid, which is needed for the improvements of Burnham Street, and authorize demolition of the structure on the property after acquisition? STAFF RECOMMENDATION The staff recommends that City Council, by motion, approve the acquisition of the McDaid property to allow future improvements of Burnham Street between Main Street and Hall Boulevard. Staff further recommends that City Council allow the City Manager to execute the Purchase and Sale agreement and make payment up to the amount of the appraised value of the property plus other benefits authorized by law. In addition, staff recommends that Council authorize demolition of the structure after the acquisition has been completed and the property has been vacated. INFORMATION SUMMARY The existing Burnham Street is a Major Collector that runs in a southeasterly direction and connects Main Street and Hall Boulevard. The street currently is of substandard width and the pavement surface is incapable of adequately serving the existing traffic and future transportation needs. Various segments of the street have no sidewalks and certain areas offer narrow shoulders forcing pedestrians to walk along the edge of the travel lanes. The current public rights-of-way that vary between 40 feet and 60 feet will need to be expanded to accommodate the widening. Currently, surface water runoff is collected and conveyed southwesterly through a combination of systems of open ditches and pipes that are difficult to maintain. The drainage pipe materials consist of failing concrete and corrugated metal pipes. A major portion of the sanitary sewer does not have maintenance access. The existing 8-inch cast iron water line is undersized and does not provide an efficient and durable piping network. The project design includes upgrading of the existing utilities and reconstruction and widening of Burnham Street to enhance the safety of both motorists and pedestrians. In the City Council meeting on February 22, 2000, the Council awarded the contract to CIDA, Inc. to provide the engineering design and right-of-way acquisition services for the project. The design of the project is about 65% complete and the rights-of-way have been identified for acquisition. A traffic signal investigation conducted in March 2000 indicates that the Burnham/Main Street intersection is now operating satisfactorily and does not foresee the need for installation of a traffic signal at this intersection. Among other rights-of-way that need to be acquired for the project, tax lot no. 5000 owned by Margaret McDaid needs to be purchased entirely due to encroachment of the building into the proposed sidewalk. The City contracted with Day Appraisal Company, Inc. in December 2000 to prepare an appraisal report for the property. The staff has reviewed the option of purchasing only enough right-of way for the street improvements and relocating the building towards the back of the lot, but the cost for relocating the building exceeds the cost of purchasing the entire property. The phase 1 Environmental Site Assessment, which was prepared by Hahn and Associates, Inc. on February 19, 2001, reveals no evidence of recognized environmental conditions in connection with the subject property. However, the report indicates that an asbestos survey needs to be performed for proper transport of the suspect asbestos-containing materials prior to removal of the building. Following approval of the City Council for purchase of the property, the staff plans to dedicate approximately 580 square feet of the 5,227 square feet for the public right-of-way and 400 square feet for the slope/utility easement. The building would be demolished in conformance with the Department of Environmental Quality guidelines. The remainder parcel totaling 4,647 square feet would be used for construction staging and would be later sold to the public. Oregon State law states that no individual would be required to vacate any dwelling until a comparable replacement has been found. Ms. McDaid has found a property in King City and is in the process of making an offer. She is eligible for relocation benefits, which include moving expenses and closing costs on both the purchase of her new property and on the City's purchase of her current property. The actual relocation benefits will be accurately calculated and adjusted after all of the costs have been incurred. The staff recommends that the City Council approve the purchase of the subject property for the amount of the appraised value plus relocation benefits. The owner agrees to sell the property at this appraised value. As a point of information, the porch on the house adjacent to the McDaid property on the east side likewise protrudes into the proposed sidewalk area. However, it is an open porch and can be removed without compromising the structural integrity of the building. There is another entry along the side of the house, which is the entry that is actually used by the inhabitants of the building. Therefore, removal of the porch will not require construction of an alternate entry. Our plan for the land acquisition on that property to acquire a strip along the front sufficient to allow for the expansion of the street and construction of the sidewalk. OTHER ALTERNATIVES CONSIDERED Relocate the building and purchase 580 square feet of right-of-way and 400 square feet of slope/utility easement for the street widening. However, the cost for relocating the building exceeds the cost of purchasing the entire property. In addition, the City would have to move the owner and personal property twice in order to provide temporary housing during the building relocation process. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This project meets the Tigard Beyond Tomorrow Transportation and Traffic Goals of "Improve Traffic Safety". ATTACHMENT LIST - Vicinity map showing the property's location. - Burnham Street map outlining the impacts to subject property due to the improvements. FISCAL NOTES This project is funded in the FY 2000-01 CIP using Traffic Impact Fee funding in the amount of $350,000 for design and right-of-way acquisition. $70,000 has been spent on the engineering and right-of-way acquisition services leaving $280,000 in this fiscal year's project fund. This amount is sufficient to purchase the property. jACitywide\SumWgenda Summary for Acquisition of McDaid's Property.doc . p GEOGRAPHIL IHG00.MATION SYSiEU l i I VICINITY MAP Burnham Street , I~ 00, Improvements i C C', File No. 353 .2S1 02AB 0500 9225 SW Burnham SI' Margaret McDaid w by ► N I 0 100 200 300 Feet 1'= 201 feet I I I f City of Tigard ` I ii information act this map is for general location only and should be verified with the Development Services Division 13125 SW Hall Blvd j Tigard. OR 97223 j (503) 6394171 httD fAvw+v.ci tigard or.us J Plot date: Mar 6, 2001; C:~rrlagicUAAGIC03.APR Community Development a Mimi o~ 500 J OSED R.p.W• a. PROP PROPOSED WALK SC ALE x gAGK OF a EXISTING HOUSE ° EXISjING POR~H _ ac zl P POR OSI _ - Q o e4 n .41 - F p,CE OF CURB . SEEPS EX1S-iRNG R•O'W' N EDGE _ _--i EXISTING OF P AVEMENT - ~ERUNE GEN STREET J - gURNH AM AGENDA ITEM # Stud LI /nCc Y"lnq FOR AGENDA OF 3 / 13 / 01 ~J CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Follow up on sidewalk maintenance and responsibili , on Major Collectors. PREPARED BY: Howard Gregory DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City of Tigard take over responsibility for the maintenance of sidewalks along major collectors. STAFF RECOMMENDATION Staff recommends that if the Council wants to assume responsibility for sidewalk maintenance along major collectors that the Council authorize the staff to implement the sidewalk maintenance program. INFORMATION SUMMARY In September of 2000 staff was instructed to take an inventory of the sidewalks along the major collectors that required repairs. Currently we have 133,702 feet or 25.32 miles of sidewalk along major collectors of which, 3,171 feet, adjacent to 128 properties will require repairs. If the city intends to assume responsibility for maintaining sidewalks along major collectors, we recommend the following procedure. ■ Sidewalks will be accepted only after they are inspected and found to meet City standards. The method for repairing a section of sidewalk may include the grinding of high spots, or removal and replacement of damaged areas. ■ Repairs will need to be made by the property owner prior to acceptance by the City. Property owners will be notified in writing of the necessary repairs as well as recommendations for repair procedures to ensure they meet City standards and the time frame for completing the repairs. After repairs are complete, a re-inspection will be conducted prior to acceptance, to ensure that the sidewalk meets City standards. Inspections will be performed from November through February. Notification will be sent to the property owners in April requiring repairs to be complete by October. ■ Re-inspection of these locations will be performed from November through February which will allow time to set up a work schedule for City crews or to contract these repairs that were not completed prior to the next construction season. ■ Notification of all property owners will be made as their sidewalks are accepted. Notification will include the City's acceptance of maintenance responsibility for their sidewalk. Although the City has accepted responsibility for structur:' maintenance, the property owner will remain responsibility for keeping it clear of dirt, leaves, ice or any other hazard. ■ All sidewalks accepted for City maintenance will be inspected every two years. Any sidewalks found to be in need of repairs will be prioritized according to the severity of the repairs required. Accepting sidewalks in good condition and inspecting every two years, will allow us to keep the amount of annual repairs to a manageable level with current staffing. This program will be added to our present maintenance . programs without the need for additional staffing or equipment. This program will require additional funds for materials and tools, estimated to be approximately $1,195.00 per year. 5 yards of concrete $395.00 Construction material $500.00 Hand tools $300.00 OTHER ALTERNATIVES CONSIDERED Do not take over the side walk maintenance along major collectors and leave the maintenance responsibility with the property owner. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community character and quality of i, . Community aesthetics No. 1 Develop strategies to balance needs of new and infill development with the need to provide protection of defined aesthetic qualities valued by those who already live and work in Tigard. By taking over maintenance of the sidewalks we will insure that the citizens of Tigard are provide with safe walkways to move around the city. ATTACHMENT LIST Memorandum from Loreen Mills on sidewalk liability review. FISCAL NOTES The program as outlined is estimated to cost $1,195.00 per year. r MEMORANDUM TO: Ed Wegner, Director of Public Works 1 FROM: Loreen Mills, Sr. Management Analys RE: Sidewalk Liability Review DATE: October 2, 2000 As part of Council's policy discussion about right-of-way maintenance, it is important to consider the liability associated with responsibility for sidewalk maintenance. In reviewing current case law, I don't see anything that would require sidewalk liability being moved away from the property owner/manager. Before a policy decision is made in this matter, let me identify what exposures come with the decision. In determining liability exposure and cost, one must first determine what sidewalks will be maintained. Ed Wegner has informed me that there are 85,000 lineal feet of sidewalks along collector streets and about another 45,000 lineal feet along the City's properties or rights-of-ways we need to maintain. Based on 130,000 lineal feet of sidewalk in a proposed maintenance program, our current carrier, City Council Insurance Services (CCIS) will not charge additional premium. Higher premium costs could be charged in the future if the City were to see much litigation over the sidewalk maintenance program. CCIS has informed me that they are only aware of one jurisdiction that current does sidewalk maintenance, the City of Salem. Concrete maintenance, managing vegetation around and over the sidewalk, proper drainage, and ice/snow removal as some areas of exposure in sidewalk maintenance programs. City of Salem is currently experiencing many liability claims from large, older trees along their sidewalks and finding the repair of a sidewalk without removing the tree difficult at best. Identifying the issues facing Tigard before starting a program would be necessary to reduce liability. The usual type of risk in any maintenance program would be an increased exposure for workers comp claims if the City does the work in-house. Claims arising out of sidewalk ownership would be personal injury for trips and falls by pedestrians. Currently, Risk receives a few calls regarding sidewalk liability each month. The citizen is now referred to the adjacent property owner. If this were to change to a City program, Risk and Public Works staff would spend time in response. MEN . a In order to have discretionary immunity as a defense in trip and fall claims, 1 would . recommend the following be addressed before accepting maintenance responsibilities for sidewalks: Inventory current condition of the sidewalks (this would include identifying hazards that may cause or result in accidents leading to injuries); ➢ Develop standards for preventive maintenance and emergency response for sidewalk repair; A Provide for effective concrete . ?pair (in-house or by contract); ➢ Establish the frequency and level of on-going inspection of sidewalks; ➢ Determine how and when the sidewalks will be brought up to meet ADA compliance standards (if they don't already); and ➢ Adopt a repair plan and budget authority to bring the sidewalks into compliance or up to standard prior to accepting the liability exposure. In any maintenance program, the City may receive a claim of negligence if the following are not in place: Inspection Maintenance Response Documentation Trained staff I will attend the Council Work Session on 10/17/00 for this discussion. c: Liz Newton UVb1docsfinsurance/sidewalk IPability.doc Jim Elmo S+ud~ AGENDA ITEM # S e say D n FOR AGENDA OF 3, /3, D / CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Bonita Villa ARartment Fire I`Jpdate PREPARED BY: Cathy Wheatley DEPT HEAD OK CITY MGR OK L ' ISSUE BEFORE THE COUNCIL Hear a presentation from representatives from Tualatin Valley Fire & Rescue on the December 17, 2000, Bonita Villa apartment fire. STAFF RECOMMENDATION N/A - presentation only INFORMATION SUMMARY Attached is an "Executive Summary" prepared by Tualatin Valley Fire & Rescue on the December 17, 2000, Bonita Villa Apartment fire. Division chief Tim Birr, Director of Community Services for TVF&R is scheduled to make the presentation to the City Council. OTHER ALTERNATIVES CONSIDERED N/A - presentation only VISION TASK FORCE GOAL AND ACTION CON IITTEE STRATEGY Relates to the Community Character & Quality of Life goal for two-way communication as well as the Public Safety goal to train the community to be prepared for emergencies. ATTACHMENT LIST 1. Tualatin Valley Fire & Rescue's Executive Summary of the December 17, 2000, Bonita Villa Apartment Fire. FISCAL NOTES N/A \\TIG333\USR\DEPTS\ADM\CITY COUNCIL\COUNCIL AGENDA ITEM SUMMARIESWGENDA ITEM SUMMARY SHEET -TVFR - 3-13-01.DOC l EXECUTIVE SUMMARY On Sunday, December 17, 2000, at 14:38:37 hours, Washington County Consolidated Communications Agency (WCCCA or FireCom) received the first of several reports of an apartment fire at 14660 SW 76th Avenue in Tigard. At 14:39:24 hours, FireCom dispatched box 6190A for a commercial fire at that location. En route to the incident, companies received radio reports from FireCom of a working fire with possible trapped victims. Captain Mike Duyck, aboard E51, requested the dispatch of an additional truck company. Upon receiving additional information from FireCom regarding the reported situation at the apartment complex, Captain Duyck requested a full second alarm. It was dispatched at 14:44:11. On arrival, E51 found black smoke emanating from the first floor of a three-story apartment building and requested a third alarm. It was dispatched at 14:45:43. Fire crews were able to bring the fire under control through the use of heavy fire streams, preventing fire spread into the east end of the structure. The fire was declared under control and the box recalled with all companies working at 15:31 hours. The fire resulted in the death of one individual, Manuel Dominguez, a resident of the apartment where the fire started. Interviews conducted by Tigard Police and TVF&R investigators (see narratives) identify~a 4-year-old occupant of the apartment as starting the fire in his bedroom with a lighter. The victim died of asphyxiation by smoke (see medical examiners report). His body was found in the bathroom. It appears he was attempting to rescue the child when he was overcome by heat and smoke (the child had already exited the building with his mother). A smoke detector was found in the apartment, inside a closet, on a shelf. The building housed 24 non-sprinkled apartment units. Fire damage was limited to the 12 units located at the west end of the complex. Fire damage was extensive in this area, with smoke damage to the rest of the building. The building is three levels and consists of approximately 25,000 square feet. The fire originated in unit #75 located at the rear of the lower level. The fire spread quickly to the stairwell through the open front door of #75 and spread vertically out the rear windows, up the exterior siding and into the attic through the attic vents. The overall building performance was found to be consistent with what would be expected of a multifamily residential dwelling built under the provisions of the 1964 Uniform Building code. (This code did not require automatic sprinklers or self-closers on doorways opening on to an exterior exit balcony). The building was equipped with pull stations and alarm bells in the stairwells. Witness reports state that the alarm was operating in the west end of the building (it can be heard IN M1111 on the 911 tape). Extensive fire damage was contained to one half of the building, due primarily to rapid, effective fire suppression efforts. Curiously, the current State Structural Specialty Code allows this exact type of building to be constructed today, without sprinklers, unless the local building jurisdiction specifically adopts Appendix Chapter 9 Division III of the Uniform Building Code, which requires sprinklers in all multifamily residential buildings over one story in height or containing more that 16 units on the ground floor. Current code does require self-closers on doors if the building is not sprinklered per Appendix Chapter 9 Division III. All of the municipal building jurisdictions within TVF&R have adopted this appendix, beginning with Tigard in October of 1999. In an effort to address declining conditions existing in this apartment complex and others, the City of Tigard has also adopted a Housing Code Ordinance. It is reasonable to assess that a multifamily residential building of this type, built in conformance with the currently adopted Building Code, would have sustained considerably less fire damage and no fire deaths. This would be due in part to the presence of required fire and life safety systems, such as automatic fire sprinklers, a central supervised fire alarm system and/or self-closers on doors. Statistically, an automatic sprinkler system would have extinguished the fire in the room of origin. Automatic door closers would have prevented or slowed the spread of smoke and fire into the exit corridor. This apartment complex has a history of fire ode violations, health code violations, and criminal activity. It has been subject to many visits by TVFR in an effort to both educate the tenants in fire safety and to enforce the fire safety provisions prescribed in the Districts fire prevention ordinance. Two weeks before the fire, Engine Company 91 conducted a smoke detector survey of the complex, replacing smoke detectors and batteries as needed. They found that more units needed detectors than they had with them so they spoke with the manager of the complex giving him a list of apartments needing detectors or batteries. They also informed him of his responsibility to remedy the situation. Engine 91 forwarded their findings to the Fire Marshals Office for follow up. A plan to address the situation was under development when the fire occurred. A post fire smoke detector audit of the complex revealed that out of 84 units, only 42 had working smoke detector, 23 units did not have a detector, 16 units had detectors with no batteries, and in three units the detectors had been tampered with (broken). A post fire examination of the building conducted by Assistant Fire Marshals Cleve Joiner and Marty Scott, and the City of Tigard building official, resulted in the entire building being declared uninhabitable. This decision was reached due to (a) the lack of electricity (power had entered the building in the area of greatest fire damage), (b) the presence of asbestos fibers freed by firefighting operations, and (c) extensive glass breakage from residents escaping the building and due to firefighting operations. A total of 98 people were displaced by the fire - 55 adults and 43 children. Once the fire was out, post-incident activities began. These activities are listed below; each covered by a separate report. • Fire Cause Investigation (AFM Marty Scott) ' • Post-Fire Building Performance and Code Analysis (DFM Eric McMullen) • Building Audit and Fire Inspection (AFM Cleve Joiner) • Media Briefings and Public Information (DC Tim Birr) • Victim Assistance and Sheltering (PIO Karen Eubanks) • Death Investigation (Tigard Police Detective Jill Chapman) • Death Investigation (Washington County Medical Examiner Gene Jacobus) Reports of operations and investigations related to this incident are set forth in the numbered tabs that follow. Executive Summary was compiled utilizing excerpts from the reports of Deputy Fire Marshals Dale Broyles and Eric McMullen and Battalion Chief Skip Kirkwood. TUALATIN VALLEY FIRE do RESCUE s SOUTH DIVISION i COMMUNITY SERVICES • OPERATIONS a FIRE PREVENTION February 28, 2001 Agenda Item No -Q)h I U e i/~C1 0 Meeting of 3 / 3 C I Ms. Greer Gaston City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Ms. Gaston: Thank you for the opportunity to present the facts to the Tigard City Council regarding the December 17, 2000, Bonita Villa apartment fire. Division Chief Tim Birr, TVF&R Director of Community Services, is scheduled to make the presentation at 7:00 p.m., March 13`h at the council's work session. Attached you will find the printed materials generated for the council's review in advance of the presentation. The materials include an executive summary and the printed handouts for the PowerPoint presentation. We will provide a Zip Disk containing the PowerPoint presentation on the evening of the presentation. These materials have been prepared while Chief Birr was out of town at a conference. Slight changes may be made in the PowerPoint presentation once he has had a change to view it upon his return. If you have any questions, don't hesitate to call me at 612-7013. Sincerely, Storm Smith South Division Community Liaison Tualatin Valley Fire & Rescue cc: DC Tim Birr 3 ss 7401 SW Washoe Court • Tualatin, Oregon 97062 Phone: 503-612-7000 o Fax: 503-612-7003 www.tvfr.corn 1111110 • ~kAFl- Bonita Villa Fire Three Alarm Fire Bonita Villa Apartments 14660 SW 76th Avenue Tigard, OR Sunday, December 17, 2000 Fire Operations MMMM*~ • Resident call 9-1-1 at 2:38 PM to report fire Reports of trapped resident • Enroute Engine 51 requests 2nd Alarm (2:44 PM) • Upon arrival E-51 requests 3rd alarm (2:45 PM) Fire Operations i i Fire declared under control (3:31 PM) One fatality found by i search team 98 people left a homeless 1 Victim Services • TriMet buses for on- scene shelter Red Cross Disaster e rt ! ; Team requested • Tigard High School opened for shelter • Some relocated to on- site and nearby apartments Victim Services • Chaplains & translators on-scene Victims' briefing at • shelter in English & Spanish • Red Cross expenditures will exceed $90,000 4 Investigation -I Smoke alarm in a deceased's apartment was found inside a - closet. j Administrative search -I warrant obtained -ai Of 84 units, only 42 l had working smoke t \ alarms , 19 2 Investigation • 23 units had no smoke alarm • 16 units had dead batteries Investigation s~.siliA~ Fire Cause 4 year old child playing with a lighter Investigation Fire Fatality Manuel Dominguez X 3 Investigation • Fire origin waste` Apartment #75 ti' :°`•`i'-3~: Fire path was from #75 to stairwell "W- through open door & r; I vertically from rear windows Extensive damage to 12 units Investigation • Bedroom 2 is room of origin • Deceased found in bathroom Site History Site has history of fire code violations • E-91 conducted courtesy survey More apartments needed detectors than E-91 had on hand Informed manager & reported to Fire Marshall 4 Site History ,tr 1964 vintage building identical to that in Oakwood Park fatal fire in Aloha - 1996 • Non-sprinklered Current code with i~ s optional Appendix Chapter 9 would require sprinklers if built today Fire Sprinklers Save Lives! r • Under current building code with appendix, fire in the same building - - Probably room & content- damaged, not destroyed - Probably no loss of life - Unlikely to affect neighbors Fire Sprinklers Save Lives! Tigard was the first city to adopt Appendix Chapter 9 Div. III requiring fire sprinklers in multifamily residential buildings over I story or containing more than 16 units on the ground floor. 5 + 1 Follow-up • TVF&R is currently working with City of Tigard Building Department to develop a Fire and Life Safety Leadership Award • Targets both owner/managers and residents Bonita Villa Fire Three Alarm Fire Bonita Villa Apartments 14660 SW 76th Avenue Tigard, OR Sunday, December 17, 2000 6 Aenda Item No. 3iLldl l feefi'nq Meeting of -54 -O MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council Members FROM: Bill Monahan DATE: March 6, 2001 SUBJECT: City Manager Review Usually the review of the City Manager is held on or about May 15. Last year, during the Manager review, I mentioned to Council that the term of the present contract expires on May 15, 2002. Council suggested that there be some discussion in early 2001 regarding plans for the review. In addition, if the Council wishes to hold the discussion in Executive Session, prior to doing so the public must be given the opportunity to comment on the criteria to be utilized. Initially I had hoped that the City Council would discuss the process during the goal setting meeting in January. Due to time constraints, the topic was not reached. I suggest that City Council discuss the review process on either March 13, March 20, or April 10. 1 suggest that the review be scheduled for May 8, 2001, either before or after the regular Council business. I look forward to discussing this with you at a convenient time. MADW SILLWEMOSCITY MANAGER REVIEW DATESAOC AGENDA ITEM NO.2 - VISITOR'S AGENDA DATE : March 13, 2001 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED JSS Qvz ~-c JG~c cn6S`J- Sw vC-ivc~rr~'Lz SCJpFI~+'T Gr~vOY 2cPv~Z -C~LJs.2o ocL <<-z2z3 fSo3~ ~'{S 065-7 VISITOR'S AGENDA Page I AGENDA ITEM # 2. FOR AGENDA OF March 13, 2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Visitor's Agenda - Discussion with Tigard High School Student Envoy Russ Rutledge PREPARED BY: Cathy Wheatley DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Receive information pertinent to the Visitor's Agenda discussion with student representative, Mr. Russ Rutledge on the restriping and revised parking plan for SW 92"d Avenue. STAFF RECOMMENDATION N/A - Information only. INFORMATION SUMMARY Mr. Russ Rutledge, Tigard High Student Envoy, will be before the City Council to update on student activities at the High School. The attached letter addresses the matter of the restriping and a revised parking plan for SW 92nd Avenue proposed by Mr. Rutledge. The plan will add 13 spaces on SW 92nd Avenue adjacent to the high school. OTHER ALTERNATIVES CONSIDERED N/A - Information only. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This matter was resolved as a result of communication from Student Envoy Russ Rutledge and response by City officials and represents the effectiveness of implementing two-way communication as identified in the following Visioning Plan target areas: 1. Community Character and Quality of Life. 2. Schools and Education ATTACHMENT LIST 1. Letter to Tigard High School Principal Mark Kubiaczyk from City Engineer Agustin Duenas. 2. Letter to City Manager Bill Monahan from Tigard High School Principal Mark Kubiaczyk. 3. Plan - Proposed restriping and revised parking @ SW 92nd Avenue. FISCAL NOTES City Engineer Duenas estimates it will cost about $500 to restripe the area. OADMICITY COUNCILICOUNCIL AGENDA ITEM SUMMARIESIREVISED STRIPING - PARKING 92ND AVE.DOC Tigard High Leadership 9000 SW Durham Road - Tigard - Oregon - 97224 (503) 431-5518 - FAX (503) 431-5410 - http://ths.ttsd.kl2.or.usAeado-ship/home.htmi Advieor jeftaw Student Envoy Report "Ability hits the mark where presumption overshoots and diffidence falls short. " Pnokkot - - John Henry Newman Angelis Dinddlan Tigard City Council - March 13th 2001 3wee Pkftana Adivilifee Old Business Anmwkmn February 16 - Red Cross Blood Drive Red CMW seam" A+~ - 150 student participants Man February 21 - Student Council Meeting - Constitutional Review Trewwrer - ASB President Serves as Representative Gorda Turner February 23-24 - Winter Play March 1-3 - Winter Play Man Hann n PjAmtkas NEVER Andrea ShmKans New Business es NOMEME Im SIR, ASB Campaigning Bryn Mahar March 1 - ASB Run For Office Meeting March 7-14 - ASB Campaign Week spkft - 22 candidates for 10 positions - 4 presidential candidates March 18 - ASB Elections Assembly Rehearsal Pubftft 3=ie Nguyen March 19 - ASB Elections Assembly - voting occurs directly afterwards Enrol/ March 14 - Boy's and Girl's State Interviews Rusa Rudedge - American Legion sponsors - 13 combined will be sent March 17 - Rythymfest -9:00 am to 7:00 pm ° March 21 - PAC 9 Choir Festival March 22 - Student Council Meeting - policy review - Spring Band Concert "Striving For the Best Inspires Excellence" THS Leadership'00 -'01 Mission Statement March 1, 2001 Mr. Mark Kubiaczyk %";'AI F TIG D Principal, Tigard High School OREGON 9600 SW Durham Road Tigard, Oregon 97224 Dear Mr. Kubiaczyk: This is in respons, to your letter of February 15, 2001 transmitting the Proposed Restriping and Revised Parking Plan for 92"d Avenue and the parking area adjacent to it. We are impressed with the enthusiasm and interest shown by Tigard High envoy Russ Rutledge and the Tigard High students in searching for feasible ways to add parking spaces for their use. I will be sending a Request for Action to our Public Works Department in the next day or two for implementation of the plan. However, I have already discussed the scope of work with Howard Gregory, our Public Works Streets Supervisor, and he is well aware of the work that needs to be done. Our survey in preparing the plan shows that approximately nine feet of the proposed perpendicular parking stripes lie within Tigard High property. The rest of the stripes are within the street right-of-way. We had initially considered implementation of the plan as a joint project with the Tigard High students possibly striping the parking stalls. However, after discussions with Russ and Mr. Gregory, we have determined that the entire work would best be performed by our Public Works street crews. The equipment for laying the stripes is relatively delicate, and Mr. Gregory prefers that his trained operators handle the work. Our Public Works crews need several days of warm and dry weather to ensure that the paint stripes adhere properly to the pavement. This may not be possible until May or June Mr. Gregory will schedule the work when weather permits and will give you as much advanced notice as he can prior to the work. The crews will need to block off the work area to ensure that no cars are parked there when they begin the work. If you have any questions, please do not hesitate to contact me. Sincerely, US'li IN P. DUENAS, P.E. Ity Engineer c: William A. Monahan, City Manager Ed Wegner, Director, Public Works Department Howard Cregory, Streets Supervisor Michael Mills, Senior Construction Inspector L\Eng\Gus\I.cttcrs\I.etter to Tigard High Principal 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Tigard - Tualatin School District 23J Tigard High School 9000 SW Durham Road Tigard, Oregon 97224 503-431-5400 • fax 503-431-5410 www.ttsd.kl2.or.us/frame_ths.html February 15, 2001 Mr. Bill Monahan City of Tigard Manager 13125 SW Hail Blvd. Tigard, OR 97223 Dear Bill, Ourenvoy, Russ Rutledge, received the Proposed Restriping and Revised Parking Plan for Tigard High School from Agustin Duenas, City Engineer. We are delighted with the proposal and we would like to request that the city implement this change~as it will add greatly needed parking spaces for our students. Working with the city to make this a reality was a positive experience for Russ. I personally would like to thank you and all the people involved in this project. Sincerely, Mark Kubiaczyk Principal sv 4 4 4 4 3 a a PROPOSED RESTRIPING & REVISED PARKING PLAN @ 92ND AVENUE (TIGARD HIGH SCHOOL) Durham Road • ~ r 6 existing parallel parking stalls ! to remain '+I ~N N N N I Y Scale 1"=100' .7 I 1 Extend 8" white line - (240') - Y Remove 9 existing parallel parking stalls; ....1 restripe with 22 new head-in parking stalls (Typical stall 9' x 16') I I - No Parking within 10' Martha Street of existing fire hydrant u Existing head-in parking i J MEMORANDUM CITY OF TIGARD, OREGON TO: Gus Duenas FROM: Bill Monahan DATE: February 21, 2001 SUBJECT: Proposed Re-striping and Revised Parking Plan at 92"d Avenue Attached is a letter from Principal Mark Kubiaczyk of the Tigard High School requesting that the City implement the proposed change. Would you please review Mr. Kubiaczyk's letter and take appropriate action. From the tone of Mr. Kubiaczyk's letter, it appears that the district is expecting that the City will do the re-striping of the stalls. It was my understanding that you had made a determination that the area under consideration is under the control of the school district, not the City. Is that correct, or will the City be responsible for the striping? Please make sure that correct information is passed on to Mr. Kubiaczyk. I expect that Russ Rutledge will be present at the Council meeting of March 13 and likely will report on the project. You may wish to comment at that tirne as to the status of the project and schedule of project completion if we are in control. Please also coordinate with the Public Works Department should they be responsible for the striping. Thank you for your assistance. aft 1AA M1BILLVAEMOS\THS RE-STRIPING PROJECT,000 Tigard - Tualatin School district 233 Tigard High School 9000 SW Durham Road Tigard, Oregon 97224 5 503-431-5400 • fax 503-431-5410 www.ttsd.kl2.or.us/frame_ths.html February 15, 2001 Mr. Bill Monahan City of Tigard Manager 13125 SW Hall Blvd. Tigard, OR 97223 Dear Bill, Our envov, Russ Rutledge, received the Proposed Restriping and Revised Parking Plan for Tigard High School from Agustin Duenas, City Engineer. We are delighted with the proposal and we would like to request that the city implement this change~as it will add greatly needed parking spaces for our students. Working with the city to make this a reality was a positive experience for Russ. I personally would like to thank you and all the people involved in this project. Sincerely, Mark Kubiaczvk Principal sv PROPOSED RESTRIPING & REVISED PARKING PLAN @ 92 '*ID AVENUE (TIGARD HIGH SCHOOL) Durham Road ' 6 existing ;I 6 parallel parking stalls to remain N A Scale 1"=100' N Extend 8" white line (240') . Y Remove 9 existing I parallel parking stalls; restripe with 22 new ' head-in parking stalls I I , x (Typical stall 9'x 16') - I No Parking within 10' Martha Street of existing firs hydrant ~I I - K Existing head-in parking jal;.!'• 1 3'SI:;';;1.• ;i',i..,:!6••ui;t LI,Y+, , l l .~:.;J' iri• iLf'.. Irrr•;.;, • _-.air' •~,tn{I Y 1.1,.., \4Y ,p{Yn y~43,'d;~•. a ~ : ~ '~9k 3+14' .,IM, `~fli1.~~<~r1 ~i ~ .1~~ .41~.7xy.~` I ai%I..~; ~ t~ 1:in i;~ Q tl ~t ■ / ~ t fr •..ii~ filar'), P* h R 0`1 C L A M 0 1*4 • City of Tigard, Oregon . i i Save a Life Wee WHEREAS, Save a Life Foundation's mission is to heighten public awareness and train ' individuals in Basic Life Saving techniques for emergency situations; and p $ wy WHEREAS, the administration of Basic Life Saving techniques, including ;;'•i~~;; cardiopulmonary resuscitation (CPR) and automatic external defibrillation (AED), helps =rniiiii+ z• to maintain life until professionals arrive, thus significantly reducing deaths and disabling injuries; and ..;ls /h A WHEREAS, in concert with Fire/Police/Emergency Medical Services Professionals, Save d • ~ r. A Life Foundation institutes the training of Basic Life Saving First Aid techniques to zliiiii?r school-age children and adults; ~~n111iii~h= - NOW THEREFORE BE IT RESOLVED THAT I, James E. Griffith, Mayor of Tigard, a '~*f= on behalf of the entire City Council, do hereby proclaim:' Ytiiiju> May 20-26, 2001 as "Save A Life Week" 1 ~ `fiT~1a , ` In the City of Tigard, Oregon, ` Dated this day of 2001. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. +iiuiUy;; -~tiliiiic=r James E. Griffith, Mayor City of Tigard, ! • Attest: • ::31{{{{{ilia' '.~'I{{IIf~=~'` . City Recorder .ll1 ,,yy r y 1 j ta} E + °i I +w; + 1' 1 r r , 1 , . 1' !1. I r t~ ~ 4 . I Y>, ¢ r d~``~l;., i { j~'Y. ~ • ,:1: 1,~ Agenda Item lido. _„3C Meeting of 3 Mot MEMORANDUM TIGARD POLICE DEPARTMENT ' DATE: March 9, 2001 TO: Honorable Mayor and City Council FROM: Ron Goodpaster, Police Chief 1W- SUBJECT: Life Saving Commendations At the Annual Countywide Law Enforcement Recognition Banquet last week four of our officers were awarded Life Saving Commendations. Officers Passadore and Fox were awarded their Life Saving Commendations based on their actions to save a persons life. A person that was trying to elude police had jumped into Fanno creek. The person was drowning and had stopped breathing. The two officers jumped into the creek, brought him out and started CPR. Their professional response and quick actions saved the persons life. This is the second Life Saving Commendation for Officer Passadore. Officers Grahn and Hockin were also awarded Life Saving Commendation for their quick action is saving a suicidal person's life. A person had climbed over the railing above Hwy 217 and was going to jump onto a very busy 217. The two officers talked to the person and were able to get close enough to him to grab him and pull him back over the rail to safety. Without their quick thinking and life saving actions the person would have jumped onto a very busy highway and probably died. In taking this life saving actions, the officers placed their own lives in peril. They performed admirable under very stressful conditions and are most deserving of these commendations. Agenda Otem P1o. Meeting of 3 13- Q) ;i 1 •i ayti d .'.,7 !1~ S ...,i . • It .1:,•,.. f r., u: 11 :r f4i,fi,~ ti i.a111111{IL :~dlllp $411(tf S illilllf ~iilii,~''•:r'~>`<ulnf{I lun! ~{u.,~ idf+'i• ~ - • _ 1 F .`A ~~Uinh~µ 'llllllf rlh a«... -:3 z' ttf Yr' - z e z= - ~iio-o h ti\~i~ .vg's T?; ml~ •1i1,.M F ''{I -~,\~L a L:.y A:f3'%'~lttlJ ^F3glk 3~~Y%. t~ ~ba.F4>t• r AT!j 13 CitY of Ti*gard, Oregon s' ~ ~ a* ttl~}f WHEREAS, the City of Tigard has participated in the Wilsonville to Beaverton a~ Commuter Rail project since 1996; and jlfif;!°L ; njilt tlz= WHEREAS, area residents wishing to use public transit from Wilsonville to Beavert on are now underserved with the present transit options; and WHEREAS, the commuter rail would increase the options available to commuters in the region; and r~fi -t WHEREAS, the commuter trains would operate on existing tracks, running parallel 1:: r ` and west of 1-5 and Highway 217, for a distance of approximately 15 miles; and 'ar• •••a WHEREAS, the Beaverton Transit Center's station would connect with Westside in?nf= MAX Light Rail and buses serving Portland and Washington County employment centers; ands;;, ; T;':=11 WHEREAS, commuter rail would provide 4,650 average daily ridership and offer a travel time about 50 percent faster than the auto; and w=''tll{!"~ WHEREAS, the commuter rail line would encourage economic growth and support rm±ttrµat A~! wl increased opportunities for pedestrian-friendly and transit-oriented development. „ 9 ~f 5. NOW THEREFORE BE IT RESOLVED THAT, I, James E. Griffith, as Mayor of the City of Tigard, do hereby urge the State Legislators to support funding for the commuter rail for eastern Washington Couniy. F"Nine Dated this day of , 2001. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the S>#" k~ 'tnllD City of Tigard to be affixed. ~IIIIp:= James E. Griffith, Mayor aililj4^, City of Tigard W,iAttest: • ash City Recorder •fllllf;• ' •~=:i 33q -+w Lr~ylsi }3u. 7 ,s£San ~d~A~.. • ,S^' Af'y,: r~ '<rAc ,f<o ~ i~.111~.:e::ysd°t llU!!!»Il~ c• a \"U.+l~al cif .a a~3 y~ r8~...~ F a . 1 1n ",`~v `1.MN ~.91,11{1t•,,•fy;;N • `~i~+' ~ Agenda Item No.3, c.)• Meeting of 3- 1 3 - nl •',t .d; t 1~ iU t~ '~i h i J „ : ~~I f• iffi ~tiiiii''•:~:`=~:tiiifi'^.- -tiiii~'=-•":-iiiiit"4:':_<ni~•:~~' ''%~~"`'-•iiii~:".':~:: „ .+\1.i'~ ~ Ai ).F3,: ~1•► +~W>`' 3 't~x~,~~ iVG~rfrr"" `l as ~ .~;~a`Fl,.. t~..t~ Eiji: iF~4 ~F, ~tt~: >Q~fi ~.s ~i -t.r~' % City of Tigard, Oregon { lij(l Arbor Day a" WHEREAS, In 1872, Arbor Day, a special day set aside for the planting of trees, was first celebrated in Nebraska; and WHEREAS, Tigard's urban forest of public and private parks and greenways is part of a larger ecology that spans from mountains to ocean and is integral to our region's water 'iiGoir=~= "<s:w 'tl11 a' Quality; and - t ' 'rig WHEREAS, our urban forest includes a diversity of trees that grace our city streets, parks irrM`'Y f , • and greenways, provide habitat for wildlife, soften hardscapes, clean the air, protect water resources, and ensure that everyone can experience natural beauty where we live, work and >,~~ts recreate; and t'iill~rc WHEREAS, the City of Tigard recognizes that our urban forest is a necessary and integral kiil"nil '.Ij part of the city's infrastructure and ecosystems; and WHEREAS, we are committed to provide resources to maintain and enhance the urban;. .t forest; and If=?: : , iijjjtr , i . tiillfn`" WHEREAS, people of all ages and backgrounds, Including citizens, civic organizations, g businesses and city agencies, have formed partnerships to participate actively in the stewardship and caretaking of Tigard's urban forest; and+ NOW, THEREFORE BE IT RESOLVED THAT I JAMES GRIFFITH Mayor of the City ?riij "rA of Tigard, Oregon, do hereby proclaim April 2001 to be: ARBOR DAY AIR in the City of Tigard, Oregon and encourage people throughout the entire city to become more involved with the planting iv ;,"r...•;,; and stewardship of the urban forest throughout the year of 2001. itllill,:• ,111t11tN Dated this day of 2001. t•Y 3 IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed.<?iiliil~°~ - .x James E. Griffith, Mayor I=`' City of Tigard' 4F Attest: fy ~'ti City Recorder irn'ni s'!£2 . ~;f }'{}F.~~ AJ '~'9~~; • •a~.: y.~te ~n!' ~ •@r~4!„~,.~:,g ~ni 1y.~ i!}ni~';r. nni1;`f ,+~4tp~ , 0,~,17!~''s~11i}l+~~'.~N!i ilk' ~ ,y~, - i,:'Ihi: '.x .4• i._ 41:~H+.::R ~H~+ :!'vtil' i.: ,:i~~ Rii: I~.,1, _A~ i..r~st'jt;~.„.~ nk`"Q6~~hn 1 F.y.~,~ 1111!' 71~y'\1KYJJ%M Oilrfer.,igiri::r•i•-~:::!I y!fl'!i..,. }y,„,n .ahA''FFYY..n •n.:'•'SSII... - mod. 1~ l1 I r'P I( 11ii! Ill yr• I :lj Ir.- ' krt ~ i~j 11. !h ( ~ lf. • !kl t, ( ~ t i~f!( (Ia ,i3i1/~/~ yg~ilfl^ , rpiid /4'~,Idp"~ t',Ilfffff a r? niii>I/ Kb ixlii uy. ,aln. *~t ( r•;.:.'+ y > # ti t ` ~ti..~ t ~ ~ t~.;ia ~1 x ~ 777, 1h ~ - Wct1. u lit •1 . Giilrtrlifl~iiii 0 11C L AM A&A 1" 1 %A6 N) I IN National Community Development Week April 16 - 22, 2001 WHEREAS, the COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) j. PROGRAM has operated since 1974 to provide local governments with the resources required to meet the needs of persons of low and moderate income; and WHEREAS, Community Development Block Grant funds are used by a vast number of '^riiiiiiisr• cities, counties and neighborhood-based nonprofit organizations throughout the Nation';,f' to address pressing neighborhood and human service needs; and It . i WHEREAS, the City of Tigard, Oregon and other local governments have clearly demonstrated the capacity to administer and customize the CDBG program to identify .s. ~tlIIIIIP+' i'rlllilll'6 and resolve pressing local problems, such as affordable housing, neighborhood and , human service needs, flood relief, job creation and retention, and physical' redevelopment; and . `4z. flip. WHEREAS, the week of April 16 - 22, 2001 has been reserved for recognition and appreciation of the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. NOW THEREFORE BE IT RESOLVED THAT I, Mayor James Griffith of the City of Tigard, Oregon, do hereby proclaim the week of April 16 - 22, 2001 as COMMUNITY DEVELOPMENT WEEK in Tigard, Oregon and call upon all citizens of our city to join in recognizing the p COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM and the importance it serves to our community.Dated this day of , 2001. ^.,y~ ....~t•, IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed.' DIV,, James Griffith, Mayor City of Tigard Attest:< ' City Recorder farm IM.i V r \ ~ sy o .C r~~ r `.nq? 'tile "+r,6 •rnn~! r, g lit@~ ,1,'',dnUr ! iill&~f a a npil ~ ~ f"i:!~r~:::a7.ll~irl gy-ylllll~+~.. x AGENDA ITEM # 4, FOR AGENDA OF March 13, 2001 MEMORANDUM CITY OF TIGARD, OREGON TO: City Council FROM: Bill Monahan DATE: March 1, 2001 SUBJECT: COUNCIL CALENDAR, March 2001-May 2001 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. March * 13 Tues Council Meeting - 6:30 p.m. Study Meeting - Business Meeting * 20 Tues Council Workshop Meeting - 6:30 p.m. * 27 Tues Council Meeting Cancelled April *10 Tues Council Meeting - 6:30 p.m. Study Meeting - Business Meeting *17 Tues Council Workshop Meeting - 6:30 p.m. *24 Tues Council Meeting - 6:30 p.m. Study Meeting - Business Meeting 30 Mon Budget Committee Meeting - 6:30 p.m. Tualatin Valley Fire & Rescue Community Room May 7 Mon Budget Committee Meeting - 6:30 p.m. Tualatin Valley Fire & Rescue Community Room *8 Tues Council Meeting - 6:30 p.m. Study Meeting - Business Meeting 14 Mon Budget Committee Meeting - 6:30 p.m. Tualatin Valley Fire & Rescue Community Room *15 Tues Council Workshop Meeting - 6:30 p.m. 21 Mon Budget Committee Meeting - 6:30 p.m. Tualatin Valley Fire & Rescue Community Room * 22 Tues Council Meeting - 6:30 p.m. Study Meeting - Business Meeting 28 Mon City Offices Closed - Memorial Day Holiday 1 Aadm\c9thy\cou nd1\cccal.doc Tigard City Council Tentative Agenda 3120101 - Workshop 3127101 - Business TV -Greeter 4110101 - Business TV Ed-Greeter Due: 37101 Noon Due: 3114101 @ Noon Due: 3128100 Noon Workshop Topics Study Session Study Session 0 1. Joint Meeting with the Libra Board - Margaret B- ' Councilor PATTON Not Present * Solid Waste Rate Review - Tom 1- 30 min z A, 1 45 min - (6:30) * Bill Monahan Not Present ' Exec Session - Labor Relations - Sandy - 20 min ® o 2. Update on Cook Park Expansion Plans - Consent Agenda MEETING CANCELED Tigard Police Dept HVAC Modifications - John R B Im Ed/ John R - 35 min 3. Park SDC Fee Study - Duane R - 25 min Award Construction of Dartmouth St ( m m 4. Local Govern rent Grant Program Review - Improvements - Vannie Q ~ Duane R - 20 min (follows Cook Park) Consent Agenda Award Contract for Construction of Kable St 5. Discussion of Annexation Direction - Julia H - Storm Drainage Improvements - Vannie 30 min R&F - Annual Solid Waste Financial Report 6. Transportation system Plan Discussion - Julia H - Findings - Tom 1 30 min Approve IC;Ato Conduct intAudit-RES- - - Craig P Business Meeting Business Meeting Swearing In of Mayor - Cathy - 5 min R Rutledge - THS Envoy - Vistor's Agenda a ee c e u e- RESIPH - Duane - 25 min 2. Tualatin River Integrated Water Resources Management Strategy Plan Review - Ed & USA- 20 min 3. Apply Local Government Grants - PHIRES - Duane R -15 min 4. Adoption Northview Park Master Plan - MOTION - John R - 20 min 5. Washington Square Regional Plan Schedule & Update - Jim -15 min - BLUE SHEET NEEDED IJadm/greer/tentatv ag/year99-0.xis s 3/6/2001 Page 1 Tigard City Council Tentative Agenda 4117101 - Workshop 4124101 - Business TV Ron-Greeter 518101 - Business TV -Greeter Due: 414/01 Noon Due: 4/11101 Noon Due: 4/25/01 Noon Workshop Topics Study Session Study Session 6:30 - 7:30 Joint Meeting with School District - @ Tigard Tualatin School District 8:00 - Joint Meeting New Tigard Library Construction Comm -Margaret -1 hour 9:00 - Joint Water Commission/Reservoir Review -Ed -1 hour Consent Agenda Consent Agenda FULL AGENDA Business Meeting Business Meeting Meeting with Ryan Decked & Max Williams - Cathy- R Rutledge - THS Envoy - Vistor's Agenda 1 hour - (7:30) ZOA 2000-00005 Recreation as a Conditional Use Council Goal Update ? within the - is nc - PIT - Duane - Reservoir Review Feasibility Stud IGA - 10 min MOTION -Ed -15 min Photo Radar Contract Approval - MOTION - Ron -15 min Building Update - Jim - BLUE SHEET NEEDED Aquifer Storage and Recovery Feasibility Stud Progress Report - Ed W & Montgomery W - 15 min IJadm/greerltentaty ag/year99-0.xls r 3/6/2001 Page 2 g, 3 AGENDA ITEM # FOR AGENDA OF 03/13/01 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consent Agenda - Training Request PREPARED BY: Ronald D. Goodpaster DEPT HEAD OK _ CITY MGR OK Vv'' ' ISSUE BEFORE THE COUNCIL The issue before Council is to approve the two attached training requests as required, since both requests are over $500. STAFF RECOMMENDATION Staff recommends Council approve the request. INFORMATION SUMMARY Attached are two training requests that exceed the $500 limit and need approval from Council. The first request is to send Sgt. Jim deSully to Firearms Instructor School. Because of changes in our firearms program, we need to identify a supervisor as the Department instructor and someone that is overall responsible for our program. This training was not specifically listed in our training plan; and unforeseen circumstances have necessitated this need. Funds are available in this year's budget for the training. The second request is to send our Crime Prevention Officer Jim Wolf to a National Institute of Crime Prevention Training session. The focus of this training is on crime prevention through environmental design (CPTED). This is the one school where CPO Wolf can receive the most thorough and up-to-date CPTED information. In our area, the available training of this subject is redundant and extremely basic. This subject was identified in our visioning plan, and it is a program we strongly support in the Department. The training will teach Jim about how to assess properties for crime prevention concerns and determine remedies that should be suggested to make properties safer. Officer Wolf was scheduled to go to the Oregon Crime Prevention Association Annual Meeting, but he would rather forgo that training for this because of the subject matter. We believe this training would be of greater value to him. There is also money available in the budget for this training. OTHER ALTERNATIVES CONSIDERED None. loll I ATTACHMENT LIST There are two attachments: (1) the training request from Sgt. deSully; and (2) memo from Officer Wolf and the training request and application form for his training. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The second training issue is addressed in our goals and strategies in the public safety section of Tigard Beyond Tomorrow in the Visioning Plan FISCAL NOTES The cost of these two training sessions are outlined in the request forms, and there are monies available in the budget to fund this training. iAcitywide\sumdot