City Council Packet - 01/16/2001
TIGARD CITY COUNCIL
SPECIAL MEETING
JAN UARY' 169 2001 . [
COUNCIL MEETING ILL NOT E
TELEVISED
H.Jeannieldocstccpkt2
Revised 1 / 10/01
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please
call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the
Deaf).
Upon request, the City will also endeavor to arrange for the following services:
Qualified sign language interpreters for persons with speech or hearing impairments;
and
Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting date at the same phone numbers as listed above: 639-
4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACKED AGENDA
COUNCIL AGENDA - January 16, 2001
page 1
AGENDA
TIGARD CITY COUNCIL SPECIAL MEETING
January 16, 2001
1:30 p.m.
Location:
Tualatin Valley Fire 8Z Rescue Conference Room
8935 SW Burnham Street
Tigard, OR 97223
1. SPECIAL MEETING
Call to Order Mayor Griffith
Pledge of Allegiance
s Call for Non Agenda Items
2. DISCUSSION OF PURPOSE OF MEETING AND FORMAT TO BE FOLLOWED
3. REVIEW OF 2000 GOAL PERFORMANCE
4. COUNCIL GOAL SETTING FOR 2001
5. DISCUSSION OF LIAISON ASSIGNMENTS
b. DISCUSSION OF CITY MANAGER REVIEW FORMAT FOR 2001
1 AAD M\CATHY\CCA\010116. D OC
COUNCIL AGEND January 1 A, 2091 page 2
Agenda Item No-_12 .
Meeting of 1± 10' D)
Tigard City Council
Goal Setting Workshop Meeting
Tuesday, January 16, 2001
Mee sting Minutes
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Meeting called to order at 1:30 p.m.
Members of Council Present:
Mayor Jim Griffith, Councilor Craig Dirksen, Councilor Brian Moore,
Councilor Joyce Patton, Councilor Ken Scheckla
Staff Present: Bill Monahan, City Manager
Others Present: Citizens Bev Froude, Martha Bishop, Paul Owen, and Erica Harrison
of the Tigard Times
Bill Monahan briefed Council on the
of information whit had a detailed summary of
Setting. Council had received a packet
achievements of Council Goals for 2000.
s:agreed to
Council reviewed the definitions used for goal, task, and Council
change the definition of goal, task, and issue. The changes are as
Old Definition
Goal: A specific new direction Council
wants to take or a specific change in
past direction, or a specific position
the City wants to advocate.
New Definition
A specific direction that Council is
taking. Reaching the goal may not be
achieved in one year.
Task: A specific activity that is part of a
department's assigned respons-
ibilities; part of a department or
individual's work program.
Issue: Matters of concern to the Council
or raised by citizens over which
Council has little or no direct
control for policy-setting or
decision-making, but the City can
contribute.
A specific activity taken in
furtherance of the goal which can be
achieved within a specific period of
time.
Matters of concern to the Council or
raised by citizens over which
Council may or may not have direct
control for policy setting or decision
making, but the City can contribute.
The City Council then discussed the goal- achievement for each of the year 2000 goals.
Council discussion was as follows:
Goal 1 The Transportation goal was addressed throughout the year with a
bond measure election in November. The bond measure failed. Now
the transportation system plan is nearing completion. Council needs
to address funding options.
Goal 2 The City Council completed the Recreation goal as described. There is
still a need for addressing recreation needs in the community.
Goal 3 The Central Business District Plan was developed. The goal was
completed. Council recognized the need for a new goal for the year
2001.
Goal 4 Park Master Plan-
Most of the work on the Park Master Plan was completed. Funding is
an issue for the future. Discussion of Summerlake Park, Cook Park,
Northview Park, and others will take place in 2001.
Goal 5 Water-
Council recognized the need to continue the goal.
Goal 6 Annexation Policy-
During the course of the year the Council annexed all of the islands.
There is now a need to develop a policy for other unincorporated
areas in the City's area of interest.
Goal 7 Housing-
Council supported the efforts of Community Partners for Affordable
Housing. Council also will consider strategies to provide additional
affordable housing. The City Community Housing Code has been
implemented. Mayor Griffith noted that he would like to put more
emphasis on offering services to Tigard homeowners so they can be
aware of ways to upgrade their properties, preserving their
investment. The City may consider making tools and resources
available to homeowners.
Goal 8 Tri-Met-
The City has stressed the need for intra-City bus service. During the
past year progress was made with the addition of a demonstration
program.
Council members then gave suggestions on areas to consider for goals for 2001.
Councilor Patton- Expressed an interest in those areas and goals that the
community has not completed. She cited water and Library
specifically.
Councilor Moore- Expressed interest in expanding citizen education, Library
needs, looking at the Transportation bond measure to
determine what to do about funding transportation issues. In
addition, he stated that he is interested in having recreation or
the City support youth activities. He stated that the City should
help coordinate what Atfalati team and Linda Eator s group are
doing. He also suggested the Council continue support of the
downtown area.
Councilor Scheckla- Would like a policy that no construction activity be allowed
during Christmas season. In addition, he would like to bring the
Fire District in to discussion about street humps. He suggested
that the telecommunication legislation before the Legislature
should be monitored.
Councilor Dirksen- Expressed interest in working further on the goals related to
recreation and Park Master Plan. He suggested that Council
consider resurrecting the Park Board, making it a Park and
Recreation Board. He also thinks that the City should take a
more active role in promoting the commuter rail line.
Mayor Griffith- Expressed interest in creating an advisory committee to the
Mayor.
Audience Comments:
Bev Froude - Expressed interest in the Council improving communication
with the public, educating people on how they may become
involved. Also, she noted that the Vision Statement is valid and
she hopes the Council reads the latest updates and takes them
into consideration in all of its votes. The efforts of the citizens
are validated when the Council considers the input shown in
the Vision.
Council then discussed goals for the year 2001. Direction given for the formulation of
goals was as follows:
Goal1 Transportation
Continue the City's Transportation improvement Program:
a. Complete the City Transportation System Plan, discuss funding
mechanisms, and initiate implementation.
b. Support and promote commuter rail.
c. Develop a fixed route bus program for Tigard intra-city service.
d. Revisit Transportation Improvement Projects (the 2000 bond
measure) and potential funding sources.
e. Promote resolution of 99W issues (and other state owned facilities in
Tigard).
Tasks for the year 2001 are:
1. Reconstitute the Bond Measure Task Force.
2. Review the bond measure options.
3. Discuss alternative funding solutions
4. Work with Washington County to promote funding of
commuter rail.
5. Address issues of Hwy 99W with ODOT and raise issues of
the 2001 legislature.
6. Continue to improve pedestrian/ pathway connections.
7. Review the need for sidewalk and street lighting
improvements, even on trails.
8. Implement the City Transportation Improvement Program.
9. Promote opportunities to travel through the City of Tigard
without accessing Hwy 99W.
Goal 2 Provide recreational opportunities.
Tasks include:
1. Recreation opportunities for all citizen needs including:
a. Programs
b. Facilities
c. Activities
2. Evaluate the need for a separate Parks and Recreation
Committee.
Goal 3 Support the efforts of the Tigard Central Business District
Association (T CBDA) and their plan to revitalize the
downtown.
Tasks:
1. Assist in getting funding for implementation of the TCBDA
downtown program.
7 Detepmurp }hee Ileevel of City financial support to the
revitalization effort.
3. Review development code requirements that affect the
downtown (i.e., parking, etc.).
Goal 4 Continue to implement the City Park Master Plan.
Tasks:
1. Apply funding to the plan.
2. Urge that Washington County establish a Parks Systems
Development charge for the Tigard Urban Services area.
3. Complete the Summerlake Park plan.
4. Update the City Park master plan elements as land is added
to the City system.
5. Continue to implement the Cook Park master plan.
6. Continue discussions with the Tigard-Tualatin School District
for creation of a City Park associated with the proposed
Alberta Rider School.
Goal 5 Determine the City's long-term water supply.
Tasks:
1. Evaluate the three options presently under review.
Goal 6 Establish an annexation policy for non-island areas.
Goal 7 Encourage and support private sector programs to rehabilitate
existing, and develop new, affordable housing.
Goal 8 Review the report of the New Tigard Library Construction
Committee (NTLCC) and provide direction.
Tasks include.
1. Hear the report of the NTLCC regarding programming and
potential sites for construction.
2. Provide direction on:
a. Size
b. Cost
c. Location
d. Funding
3. Determine when a bond measure for construction of a new
library should be placed before the voters.
Goal 9 Develop a new citywide sewer completion policy.
Tasks include development of the following:
1. The program;
2. Cost alternatives and options;
3. A proposed construction sequence;
4. A proposal on how to make the program equitable for those
property owners who previously participated in the sewer
reimbursement program.
Goal 10 Expand citizen involvement opportunities.
Tasks include:
1. Focus on improved ways to inform the public.
2. Expand citizen involvement opportunities.
3. Make more effective use of media (Cityscape, cable television,
City Web Page, press coverage, meetings, and public contact).
4. Strive toward a consistent public involvement effort.
5. Conduct a "City 101" education program for the public.
Goal 11 Participate in the 2001 Oregon Legislative session.
Tasks include:
1. Provide input to discussions of the legislature regarding
retention of telecommunication franchise fees for local
government.
2. Provide input to the legislature as it addresses concerns
raised by voter approval of Measure 7.
Among other topics discussed by Council at the goal setting session was the concept of
developing public art. The Council supports the concept outlined in the memo prepared
by Volunteer Coordinator Susan Koepping. Council also heard a proposal from Bill
Monahan to review the Municipal Code and bring forth to Council sections requiring
update and revision. The review process would take at least one year. Council expressed
support of the program.
The Council then reviewed the January 9 list of liaison appointments and made
recommended changes. An updated list of liaison appointments will be presented to the
City Council.
The meeting adjourned at 6:45 p.m.
Attest:
tayo Ci igard
y Q I
Bill Monahan, City Manager
lmcm rry CWNC:RIGOAL'120OMOAL sernNc MTC 1.16-0IAOC
Revised 1/10/01
*Please Note Change in Meeting Time
CITY OF TIGA
NOTICE OF
SPECIAL CITY COUNCIL MEETING
January 16, 2001 -1:30 p.m.*
Tualatin Valley Fire and Rescue Building
8935 SW Burnham Street
Tigard, Oregon
Notice is hereby given that the Tigard City Council will hold a Special City
Council Meeting on Tuesday, January 16, 2001 at 1:30 p.m.*, at Tualatin
Valley Fire and Rescue Building, 8935 SW Burnham Street, Tigard, Oregon.
The purpose of the meeting is to set City Council goals for the year 2001.
This meeting will be held in lieu of the regularly scheduled Council meeting
planned for 6:30 p.m. on the same day.
For further information, please contact City Recorder Cathy Wheatley by
calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon.
C/X~-,e~vA-e
City Recorder
c: Barbara Sherman, Newsroom, Tigard Times ( Fax No. 620-3433)
Lee Douglas, Regal Courier, (503-968-7397)
Emily Tsao, The Oregonian, Metro SW (Fax No. 968-6061)
Post: City Hall Lobby
Date of Notice: January 10, 2001
1AADM\CATHV\CCAW0TICE SPEC MTG 010116 REVISED.DOC
01/10/2001 12:25 FAX 5036847297 city of Tigard
xxxx*xxxxx**xx***xx*x*xxx**x**
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ERROR INFORMATION
Revised 1/10/01
*Please Note Change in Meeting Time
C;o
CITY OF TIOAID
NOTICE OF
SPECIAL CITY COUNCIL MEETING
January 16, 2001-1:30 p.m.*
Tualatin Valley Fire and Rescue Building
8935 SW Burnham Street
Tigard, Oregon
IM 001
Tigard Times
Oregonian
Regal Courier
Notice is hereby given that the Tigard City Council will hold a Special City
Council Meeting on Tuesday, January 16, 2001 at 1:30 p.m.'X, at Tualatin
Valley Fire and Rescue Building, 8935 SW Burnham Street, Tigard, Oregon.
The purpose of the meeting is to set City Council goals for the year 2001.
This meeting will be held in lieu of the regularly scheduled Council meeting
planned for 6:30 p.m. on the same day.
For further information, please contact City Recorder Cathy Wheatley by
calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon.
CA~z,4-,i 04-a-~~
City Recorder
c: Barbara Sherman, Newsroom, Tigard Times (Fax No. 620-3433)
r
CITY OF TIGARD, OREGON
AFFIDAVIT OF POSTING
In the Matter of the Proposed
STATE OF OREGON )
County of Washington ) ss
City of Tigard )
I, _ C CECIL ' L~ASTbrL~ . being first duly sworn, on oath, depose
and say:
That I posted in the following public and conspicuous places a copy of Notice of
Special Meeting for the Council Meeting dated .TAN u p R V I to , 2 0o I
a copy of said notice being hereto attached and by reference made a part hereof on the
/p day of JA- At u.49 20Q1
Subscribed and swom to before me this day of 20D
rLY
at hbt~
Notary Public for Oregon
My Commission expires: /
OFFICIAL SEAL
h:\1og1n\qathi\a 1 c,.,r4!FF!;;- a WMEATLEY
' N:.':Ar !BLIC' OREGON
^O''°ti: • ON NO. 322M
MY c0, WIRES MAY 10, 2003
1.
Revised 1/10/01
*Please Note Change in Meeting Time
CITY OF TIGA RD
NOTICE OF
SPECIAL CITY COUNCIL MEETING
January 16, 2001 -1:30 p.m.*
Tualatin Valley Fire and Rescue Building
8935 SW Burnham Street
Tigard, Oregon
Notice is hereby given that the Tigard City Council will hold a Special City
Council Meeting on Tuesday, January 16, 2001 at 1:30 p.m.*, at Tualatin
Valley Fire and Rescue Building, 8935 SW Burnham Street, Tigard, Oregon.
The purpose of the meeting is to set City Council goals for the year 2001.
This meeting will be held in lieu of the regularly scheduled Council meeting
planned for 6:30 p.m. on the same day.
For further information, please contact City Recorder Cathy Wheatley by
calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon.
City Recorder
c: Barbara Sherman, Newsroom, Tigard Times (Fax No. 620-3433)
Lee Douglas, Regal Courier, (503-968-7397)
Emily Tsao, The Oregonian, Metro SW (Fax No. 968-6061)
Post: City Hall Lobby
Date of Notice: January 10, 2001
L: A M\CATHY\CCA\NOTICE SPEC MTG 010115 REVISED.DOC
CITY OF TIGARD, OREGON
AFFIDAVIT OF POSTING
In the Matter of the Proposed
STATE OF OREGON )
County of Washington ) ss
City of Tigard )
I, j~jt'ZEE A4 G f8 .-37 D &1 being first duly sworn, on oath, depose
and say:
That 1 posted in the following public and consp~icuous places a copy of Notice of
Special Meeting for the Council Meeting dated ..JAN J AV I Lo , ?-Q01
a copy of said notice being hereto attached and by reference made a part hereof on the
W day of 212-EM ER, 20 O t) . `
Zp.. 4 - 9-, - 0, e /
Subscribed and sworn to before me this aG-day of .)2 em 4-M- 20W
ccfl~e~ ~ ~
~Ij
Notary Public for Oregon
My Commission expires: S~~D/03
OFF!CIAL SEAL
a CATHERINE 0 WHEATLEY
1140 ARYPUBLIGOREGON
h:\109In\cathy\affp0zL1 COMM18s10N No. 3229I3
HY COMMISSION EXPIRES MAY 10, 2003
CI'T'Y OF TIGARD
NO'T'ICE OF
/1T T7 T/^ITT R .PTTTTATr7
SPECIAL CITY CC) U 1V 1.,1L lvlhr, l llv u
January 16, 2001 -1 p.m.
Tualatin Valley Fire and Rescue Building
8935 SW Burnham Street
Tigard, Oregon
Notice is hereby given that the Tigard City Council will hold a Special City
Council Meeting on Tuesday, January 16, 2001 at 1 p.m., at Tualatin Valley
Fire and Rescue Building, 8935 SW Burnham Street, Tigard, Oregon.
The purpose of the meeting is to set City Council goals for the year 2001.
This meeting will be held in lieu of the regularly scheduled Council meeting
planned for 6:30 p.m. on the same day.
For further information, please contact City Recorder Cathy Wheatley by
calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon.
City Recorder
c: Barbara Sherman, Newsroom, Tigard Times (Fax No. 620-3433)
Emily Tsao, The Oregonian, Metro SW (Fax No. 968-6061)
Post: City Hall Lobby
Date of Notice: December 19, 2000
11ADM\CATHY\CCA\N0TICE SPEC MTG 010116.DOC
CITY OF TIGARD, OREGON
AFFIDAVIT OF NOTIFICATION
In the matter of the proposed
STATE OF OREGON )
County of Washington ) SS
City of Tigard )
I, R Er ~Tnn , being first duly sworn, on oath, depose and say:
That i notified the following persons by FAX ea} contact of the Notice of Special Meeting for
a copy of said written notice being hereto
the Council Meeting of %AN UP y ~-~1-- - of 17EC~M o
attached and by reference made a part hereof on the 9Q day
CONTACT METHOD:
P44E) NE p tdfct
FAX
DATE TIME
Tigard Times Reporter at 684-0360
Name: B RSAR S ILWAAJ
S"03 / 20 3*33
12.1q.00 /a 59~onL
Oregonian Reporter at 297-8861
or 639-9867
Name: FM 1 L`l S60
15-03 9108 -1DOZ0 /
/2.1900 /2Z5 ~P-M-
King City Regal Courier at 639-5414
Name: F - ~N 1C LA '5
5"03 9b8- q.394
i ,;A
1-~utl
Sub day of
OFFICIAL SEAL
CATHERINE D WHEATLEY
NOTARY PUBLIC-OREGON 2•~ vv e
COMMISSION NO. 322993
MY COMMISSION EXPIRES MAY 10, 2CQ3 Notary
Pubiic for Oregon /
My Commission Expires:
"1n\ca1hy\alfnot
CITY OF TIGAID
NOTICE OF
SPECIAL CITY COUNCIL MEETING
January 16, 2001 -1 p.m.
Tualatin Valley Fire and Rescue Building
8935 SW Burnham Street
Tigard, Oregon
Notice is hereby given that the Tigard City Council will hold a Special City
Council Meeting on Tuesday, January 16, 2001 at 1 p.m., at Tualatin Valley
Fire and Rescue Building, 8935 SW Burnham Street, Tigard, Oregon.
The purpose of the meeting is to set City Council goals for the year 2001.
This meeting will be held in lieu of the regularly scheduled Council meeting
planned for 6:30 p.m. on the same day.
For further information, please contact City Recorder Cathy Wheatley by
calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon.
City Recorder
c: B Sherman, Newsroom, Tigard Times (Fax No. 620-3433)
~gmily The Oregonian, Metro SW (Fax No. 968-6061)
Post: City Hall Lobby
Date of Notice: December 19, 2000
I: AWCATHMOMNOTICE SPEC MTG 010116.DOC
CITY OF TIGARD
NOTICE OF
SPECIAL CITY COUNCIL MEETING
January 16, 2001 -1 p.m.
Tualatin Valley Fire and Rescue Building
8935 SW Burnham Street
Tigard, Oregon
Notice is hereby given that the Tigard City Council will hold a Special City
Council Meeting on Tuesday, January 16, 200 at I p.m., at Tigard, OTualatin regon.
Fire and Rescue Building, 8935 SW Burnham
The purpose of the meeting is to set City Council goals for the year 2001.
This meeting will be held in lieu of the regularly scheduled Council meeting
planned for 6:30 p.m. on the same day.
For further information, please contact City Recorder Cathy Wheatley by
calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon.
L/Ll --Agw-
City Recorder
arbara Sherman ewsroom, Tigard Times (Fax No. 620-3433)
Emily T. an. a Oregonian, Metro SW (Fax No. 968-6061)
Post: City Hall Lobby
Date of Notice: December 19, 2000
i:"WCATHY\CCAWOTICE SPEC MTG 010116.DOC
%i1 T A %-P K, 1 A' ff2-WX' "
NOTICE OF
SPECIAL CITY COUNCIL MEETING
January 16, 2001 -1 p.m.
Tualatin Valley Fire and Rescue Building
8935 SW Burnham Street
Tigard, Oregon
Notice is hereby given that the Tigard City Council will hold a Special City
Council Meeting on Tuesday, January 16, 2001 at 1 p.m., at Tualatin Valley
Fire and Rescue Building, 8935 SW Burnham Street, Tigard, Oregon.
The purpose of the meeting is to set City Council goals for the year 2001.
This meeting will be held in lieu of the regularly scheduled Council meeting
planned for 6:30 p.m. on the same day.
For fiirther information, please contact City Recorder Cathy Wheatley by
calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon.
City Recorder
c: Lee Douglas, Regal Courier, (503-968-7397)
Post: City Hall Lobby
Date of Notice: December 19, 2000
I:\ADM\CATHY\CCAWOTICE SPEC MTG 010116.DOc
12/49/2000 13:58 FAX 5038847297 City of Tigard Q001
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CITE' ®F TIGARD
NOTICE OF
SPECIAL CITE' COUNCIL MEETING
January 16,2001 -1 p.m.
Tualatin valley fire and Rescue Building
8935 SW Burnham Street
Tigard, Oregon
Notice is hereby given that the Tigard City Council will hold a Special City
Council Meeting on Tuesday, January 16, 2001 at l p.m., at Tualatin Valley
Fire and Rescue Building, 8935 SW Burnham Street, Tigard, Oregon.
The purpose of the meeting is to set city Council goals for the year 2001.
This meeting will be held in lieu of the regularly scheduled Council meeting
planned for 6:30 p.m. on the same day.
For £u-ther information, please contact City Recorder Cathy Wheatley by
calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon.
LLB (u ~.D
City Recorder
12/19/2000 14:00 FAX 5036847297
TRANSMISSION OK
TX/RX NO
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SUBADDRESS
CONNECTION ID
ST. TIME
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PGS. SENT
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1108
5036203433
Tigard Times
12/19 18:59 IA ` sq
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OK
cxTL OF TIGARD
NOTICE OF
SPECIAL CITY" COUNCIL MEETING
January 16, 2001-1 P.M
Tualatin Valley Fire and Rescue Building
8935 SW Burnhaxn Street
Tigard, Oregon
Q001
Notice is hereby given that the Tigard City Council will hold a Special City
Council Meeting on Tuesday, January 16, 2001 at 1 p.m., at Tualatin Valley
Fire and Rescue Building, 8935 SW Bumham Street, Tigard, Oregon.
The purpose of the meeting is to set City council goals for the year 2001.
This meeting will be held in lieu of the regularly scheduled Council meeting
planned for 6:30 p.m. on the same day.
For further information, please contact City Recorder Cathy Wheatley by
calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon.
City of Tigard
TY REPORT ZIT
City Recorder
MA ni
7,2419/2000 18:08 FAX 5036847287
cizy or Tigard
TX REPORT
TRANSMISSION OK
TX/RX NO
1113
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5039687397
SUBADDRESS
CONNECTION ID
Regal Courier
ST. TIME
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OK
CITY OF TIGARD
NOTICE OF
SPECIAL CITY COUNCIL MEETING
January 16, 2001 -1 p.m.
Tualatin Valley Fire and Rescue Building
8935 SW Burnhain Street
Tigard, Oregon
Notice is hereby given that the Tigard City Council will hold a Special City
Council Meeting= on Tuesday, January 16, 2001 at 1 p.m., at Tualatin Valley
Fire and Rescue Building, 8935 SW Burnham Street, Tigard, Oregon.
The purpose of the meeting is to set City Council goals for the year 2001.
This meeting will be held in lieu of the regularly scheduled Council meeting
planned for 6:30 p.m. on the same day.
For further information, please contact City Recorder Cathy Wheatley by
calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon.
L'~q±qaA'iy~t'
City Recorder
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
l
FROM: Bill Monahan, City Manager
DATE: January 9, 2001
SUBJECT: January 16, 2001 Goal Setting
our goal setting session is scheduled for Tuesday, January 16 beginning at 1:30 at the
Tualatin Valley Fire and Rescue conference room on Burnham Street. Although the
established schedule shows that the meeting will begin at 1:00, 1 suggest that we delay
beginning the meeting until 1:30 p.m. That will allow Mayor Griffith to make his annual
State of the City Address to the Tigard Chamber of Commerce. The Chamber Forum is
from 11:30 a.m. to 1:00 p.m. Delaying the beginning of the goal setting session will allow
for a smooth transition from the Chamber event to goal setting.
To assist the Council in preparing for the goal setting, the following materials are enclosed.
1. A white paper entitled "City of Tigard City Council Goals 2000"
This is an analysis of the eight goals set by the City Council last January. In addition,
there is discussion of three tasks which were identified by the Council at that time.
2. Suggested topics for discussion of new goals and tasks
a. Library construction
b. Citywide sewer program
c. Community involvement format
d. Public art
e. Code review and rewrite
f. Youth programs
For each of the first four of the items listed above, background information has been
developed. The code review and rewrite is a suggestion I have that as a task staff
review the Municipal Code and bring forth to Council sections requiring update and
revision. Several code sections are outdated and require attention. In addition, in
some cases revisions to the Code will make enforcement simpler and more consistent.
The last issue suggested above, Youth programs, stems from Council goal number two
"Review the results of the Atfalati Recreation District." As Council is aware, Atfalati
was proposed to address the needs of youth, however, other individuals in the
community have also been working on this concern. Council may wish to assign tasks
to staff members and Council members to participate in more than the ia;Gti
discussions.
3. Council Groundrules
A copy of the present Council Groundrules is attached for information purposes.
4. Liaison assignments
The present Council liaison list is enclosed indicating those assignments lacking
Council participation. In addition, Washington County has provided us with a list of
Countywide boards and committees, Council may wish to review this list and take
steps to increase City participation.
5. A memo from me regarding City Manager review.
hADM\BILUMEMOMCC GOAL SET MTG.DOC
CITY OF TIGARD, OREGON
RESOLUTION NO. 00-,5a
A RESOLUTION REVISING THE POLICY OF THE CITY COUNCIL REGARDING COUNCIL
GROUNDRUZES AND AGENDA PROCESS
WHEREAS, the Tigard City Council periodically reviews Council Groundrules; and
WHEREAS, the City Council, on July 25, 2000, directed that several changes be made to the section
"Exhibit A" of the City Council Groundrules and Agenda Process; and
WHEREAS, it is the desire of the City Council to make the changes discussed and to supercede the
previous Resolution No. 99-33.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The City Council hereby revises the Council Groundrules as described n Exhibit "A"
attached.
PASSED: This _~ay of 000.
Brian J. Moore, Council President
ATTEST:
City Recorder - City of Tigard
I:WDWRESOLUTIONS\000822 COUNCIL GROUNDRULES.DOC
RESOLUTION NO.00-5 a
Page 1
E HIBIT "A77
Resolution No. 00- 5a
CITY COUNCIL GROUNDRULES AND AGENDA PROCESS
The following information is intended to assist with preparation for and the conduct of
City Council meetings. The City Charter, Article IV, Suction 13, contains regulations that
govern Council meetings. The Groundrules describe the process followed by Council in
scheduling and conducting meetings.
Council/Mayor Roles
The Mayor, or in the absence of the Mayor, the Council President, shall be the
Presiding Officer at all meetings. The Presiding Officer shall conduct all meetings,
preserve order, enforce the rules of the Council and determine the order and length
of discussion on any matter before the Council, subject to these rules. The Presiding
Officer may move, second, debate and vote and shall not be deprived of any of the
rights and privileges of a Councilor. The Presiding Officer shall sign all ordinances,
resolutions, contracts and other documents, except where authority to sign certain
contracts and other documents has been delegated to the City Manager and all
documents shall be attested to by the City Recorder. The Mayor shall appoint the
committees provided by the Rules of Council.
In all other actions, decisions and other matters relating to the conduct of business of
the City, the Mayor or President shall have no more or less authority than any other
Council member. For the purposes of this written procedure any reference to the
Council (unless otherwise specifically noted to the contrary) will include the Mayor,
President and Council members.
Conduct of City Meetings
e Council will meet, at least once a month. Regularly scheduled meetings shall be on
the second, third, and fourth Tuesdays of each month.
• The Council meetings on the second and fourth Tuesdays are "Business" meetings;
the Council meetings on the third Tuesday of the month are "Workshop" meetings
unless otherwise designated by the City Council.
Unless specifically noted otherwise, the meetings of Council shall begin at 6:30 p.m.
at the established place of meeting. On the second and fourth Tuesdays the
meetings will begin with a Study Session following by the Business meeting. On the
third Tuesday, the Workshop meeting will begin at 6:30 p.m.
Roll Call/Voting Order: The roll shall be called in alphabetical order by last name. At
each succeeding meeting at which a roll call vote is taken, the council person who
voted last during the previous meeting, shall.vote first and the Council person who
a
voted first during the preceding meeting shall vote second and so on in a rotating
fashion. It is the intent that the voting order remain fixed for each meeting and that a
different Council person shall vote last during each separate meeting for the duration
of the meeting.
Charier Seciion 19 provides ihai'ine concurrence of a majority vi Ithu members of the
Council present and voting, when a quorum of the Council is present, at a Council
meeting shall be necessary to decide any question before the Council.' A Council
member who abstains or passes shall be considered present for determining whether
a quorum exists, but shall not be counted as voting. Therefore, abstentions and
'passes' shall not be counted in the total vote and only votes in favor of or against a
measure shall be counted in determining whether a measure receives a majority.
• The Chair, or other members if the Chair fails to remember, shall call for a Point of
Order at or around 9:30 p.m. to review remaining items on the agenda with the
Council. The Council may reset or reschedule those items, which it feels may not be
reached prior to the regular time of adjournment.
• The Council's goal is to adjourn prior to 10 p.m. unless extended by majority consent
of all Council members then present. If not continued by majority consent, then the
meeting shall be adjourned to either the next scheduled meeting or the meeting shall
be continued to a special meeting on another date.
C Definitions - Meeting Types, Study Sessions and Executive Sessions:
> BUSINESS MEETINGS: Business meetings are regular meetings where
Council may deliberate toward a final decision on an agenda item
including consideration of ordinances, resolutions & conducting public
hearings. Business meetings are open to the public. The regularly
scheduled business meetings are televised.
Business meetings are generally scheduled to begin at 7:30 p.m. with a
study session preceding the Business Meeting at 6:30 p.m. Study
Sessions are a workshop-type of meeting (see definition below) which
also provide an opportunity for the Council to review the business meeting
agenda and to ask questions for clarification on issues or on process.
Study'Sessions are open to the public.
All Council meetings are open to the public with the exception of
Executive Sessions. Executive Sessions can be called under certain
circumstances and topics are limited to those defined by ORS 192.660.
The "Visitor's Agenda" is a regular feature on the Council Business
meetings. This item will be placed near the beginning of the
Council Agenda to give citizens and visitors a chance to introduce
a topic to the City Council. Council may decide to refer an issue to
staff and/or schedule the topic for a later Council meeting.
> WORKSHOP MEETING: Workshop meetings are regular meetings
where Council reviews and discusses agenda topics with no intent of
deliberating toward a final decision during the meeting. Workshop
2
meetings are not currently scheduled to be televised but are open to the
public.
Workshop agenda items are generally topics which Council is receiving
preliminary information on and providing direction for further staff analysis
and information gathering for a later business meeting. Workshop topics
may also include discussions with standing boards and committees, as
well as other governmental units.
Appropriate topics for Workshop meetings include:
Introduce a Topic: Staff will bring up new items to determine
whether Council wants to entertain further discussion and whether
to schedule the topic as an item on a future agenda.
Educational Meetings: Council will review research information
presented by staff, consultants, or task forces - usually as a
process check; i.e., is the issue on the right "track"?
Meet with individuals from City boards and committees or other
jurisdictions to discuss items of common interest (examples: other
Councils, the School District, and other officials).
Administrative Updates: Items such as calendar information,
scheduling preferences, process checks.
> STUDY SESSIONS: Study Sessions precede or follow a Business
Meeting or Workshop Meeting. As stated above, they are conducted in a
Workshop-type setting to provide an opportunity for Council to review the
Business Meeting Agenda and to ask questions for clarification on issues
or on process. Information is also shared on items that are time sensitive.
During Study Sessions, any Council member may call for a Point of Order
whenever he or she wishes to stop the "discussion" because he or she
feels that it is more appropriate for the City Council to discuss the matter
during the Council meeting. If a Point of Order is raised, the City Council
will discuss the Point of Order and determine whether the "discussion"
should continue on or be held during the Council meeting. The decision
on whether to continue the "discussion" or not shall be determined by the
majority vote of the Council members present. If Council discusses a
Council Agenda Topic in a Study Session prior to a Council meeting,
either,the Presiding Officer or City Manager will briefly state at the
introduction of the Agenda Topic, the fact that Council discussed the topic
in the Study Session and mention the key points of the discussion.
> EXECUTIVE SESSIONS: Meetings conducted by the Council, City
Manager, and appropriate staff for deliberation on certain matters in a
setting closed to the public. Executive Sessions may be held during a
regular, special or emergency meeting after the Presiding Officer has
identified the ORS authorization for holding the Executive Session.
Among the permitted topics are employment of a public officer,
deliberations with the persons designated by the Council to carry on labor
negotiations, deliberations with persons designated to negotiate real
property transactions, and to consult with legal counsel regarding current
litigation or litigation likely to be filed.
3
Policy Regarding Interrelationships Between the City Council and Its Appointed
Commissions. Boards or Committees (hereinafter referred to as "Boards")
• The Council shall follow the Procedure for Recruitment and Appointments to Boards
and Committees established in Resolution No. 95-60.
• Appointments to any committees not covered by Resolution No. 95-60 shall be made
following the procedure provided within the Resolution or Ordinance, which created
the committee.
Appointments to intergovernmental committees shall be made by Council Action.
• Appointments of Council members to internal City committees as the Council Liaison
shall be made by the City Council.
• It is Council policy to make known to the public, by notice in the Cityscape, of the
occurrence of vacancies on City boards for the purpose of informing persons who
may be interested in appointment.
• Council will entertain regular representation by persons outside the City on those
boards, which provide for such non-city membership.
• The Mayor and one Council member will serve on the Mayor's Appointment Advisory
Committee for the purpose of interviewing and recommending potential board
members. Council members will serve on this Committee with the Mayor on a
rotated basis for a term of six months. Terms shall begin January 1 and July 1.
Communications Between City Councilors City Manager and Staff
• Councilors are encouraged to maintain open communications with the City Manager,
both as a group and individually in one-on-one sessions.
• Councilors are encouraged to direct inquiries through the City Manager, giving as
much information as possible to ensure a thorough response.
• In the absence of the City Manager, Councilors are encouraged to contact the
Assistant to the City Manager. In the absence of both the City Manager and the
Assistant to the City Manager, Councilors are encouraged-to contact the Department
Head, realizing that the Department Head will discuss any such inquiries with the City
Manager.
• Contacts below the Department Head are discouraged due to the possible disruption
of work, confusion on priorities, and limited scope of response.
4
Council Agendas and Packet Information
• The City Manager will schedule agenda items while attempting to maintain balanced
agendas to allow for discussion of topics while meeting the established 10 p.m.
adjournment time.
• The City Manager will schedule items allowing time for staff research and the agenda
cycle deadlines.
• The agenda cycle calls for submittal of items 10 days in advance of a Council
meeting. Add-ons are to be minimized, as well as handouts distributed at the start of
meetings, except Executive Sessions.
• Councilors and staff will prepare in advance of public meetings and issues should be
presented fully in packets.
• Council is supportive of the role staff should play in offering professional
recommendations. Staff is aware of Council's right to make final decisions after
considering the staff recommendation, public input, the record and Council
deliberation on the matter.
Communications Among Councilors
• Councilors are encouraged to suggest agenda topics at the bench or to contact the
City Manager about scheduling an item into the Tentative Agenda.
• Add-on Agenda items should be brought up at the start of the meeting and generally
considered only if continuing to a later agenda is not appropriate.
• Requests for legislative action of Council may be initiated by an individual Council
member during a Council meeting. The City Manager will respond to the request
consistent with resources and priorities, or refer the question of scheduling to Council
as a whole.
Communications vAth Community/General Public
• Councilors and the General Public are reminded of the Agenda cycle and cut-off
dates. Administrative staff is available to explain how public issues are handled and
how citizen input may be accomplished.
"Official" communication should come through City Hall and be provided by the City
Manager. Direct submittal or inquiries to the Council or individual Councilors should
be referred to the City Manager or Councilors may ask the City Manager to look into
an issue.
• Official "press releases" are encouraged, both to assure accurate reporting and to
advise Council and Staff of the official position communicated to the press. Press
releases are through the City Manager's Office.
5
General
• Councilors are always Councilors in the eyes of the Administration, never simply
nrivatP riti7AnC_ Thl m; Cnuncilors arP alwaVS treated hV Administratinn a$ Cnl mcil
members.
• Information that "affects" the Council should go to Council. The City Manager is to
decide on "gray areas," but too much information is preferable to too little.
• Budget cuts or increases are policy decisions. Budgets will not be cut "piece meal"
or "across the board," but rather should be made in service or program areas, giving
staff full opportunity to provide data clearly defining the anticipated impact of the
action.
• It is the policy of the Council that if Councilors are contacted regarding labor relations
during labor negotiations or conflict resolution proceedings, then Councilors have no
comment.
• Councilors and the City Manager agree to report and discuss any contact, which
might affect labor relations with the entire Council in Executive Session.
• The Council Groundrules will be submitted for review by Council each year either in
the July or August Workshop Meeting. The Groundrules can be reviewed and
revised at any other time in the year when a specific issue or issues are identified
requiring action prior to the established review period.
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Agenda Rem No. 2
Meeting of L2 --/D/
City of Tigard
City Council Goals 2000
Goal Noi 1• Complete the Qy's Transportation Improvement Program
A. Background
This goal was established in 1999 and has since been carried forward into 2000. The residents of
Tigard responding to the Tigard Beyond Tomorrow surveys indicated that transportation and
traffic problems are the most serious issues facing the City. This goal was established to address
those concerns about the transportation problems in Tigard. The goal includes a desire to
improve safety and connectivity of roadways for all modes of transportation, and to emphasize
the need to integrate and encourage use of other modes of transportation besides the
automobile.
Some of the key concerns that must be addressed -in completing the goal include:
• How to deal with the problems on Highway 99W, including efforts to get
improvements to that highway back on ODOT and Metro's priority lists.
• The need to begin improvements to the City's street network by identifying,
prioritizing and selecting transportation improvement projects for a proposed bond
issue.
e Evaluation of methods to improve safety of roadways, including effective use of
reflectors, increased street lighting, and other means to enhance safety for all modes of
transportation Citywide.
• Development and implementation of a comprehensive traffic calming program that
includes other methods besides speed humps.
In December 1998, City Council concluded that it was not practical to expand Highway 99W
south of Highway 217 beyond the five lanes already existing. Any expansion would merely
serve to encourage more regional traffic to use the highway and would further divide Tigard
into two separated segments. Metro's Regional Transportation Plan (RTP) includes widening of
the highway to seven lanes from Highway 217 north to the I-5 connection. In addition, Metro's
RTP includes the I-5 connector from Sherwood to I-5, with downgrading of Highway 99W north
of Sherwood to a major arterial after the connector is constructed. During the formulation of
Metro's RTP (adopted in August 2000), there were extensive discussions on how to handle the
problems on Highway 99W. The initial language in the RTP basically said that most of the
traffic on 99W was local traffic and was best addressed in Tigard's TSP. However, after
Council Goal Summary and Recommendations Page 1
submittal to Metro of Tigard's study showing that significant regional traffic uses Highway
99W, the language was revised to indicate that Highway 99W along this corridor continues to
be an area of concern and would have to be addressed as a regional problem with ODOT,
Washington County, Tigard, Metro, and other adjacent cities participating in the development
of solutions to the traffic congestion problem. Tigard's role in attempts to alleviate traffic
congestion on Highway 99W is to explore development of alternate routes that would bypass
Highway 99W while providing better circulation within the City.
The development of the City's Transportation System Plan (TSP) to explore those potential
alternate routes and to identify and prioritize the City's transportation system needs for the next
20 years was an essential first step towards improvement of the City's Transportation System.
The funding of high priority construction projects identified in that plan was also determined as
essential to meet the existing and projected traffic demands on Tigard's collector system. A
bond issue to provide the funding necessary for implementation of those projects was therefore
an important element in the accomplishment of this Council goal.
The development of both the Transportation System Plan and a list of projects for a bond issue
to be submitted to the voters for approval began simultaneously. City Council appointed a
Transportation System Plan Task Force and a Transportation Bond Task Force to spearhead
those efforts. The Transportation System Plan would identify the needs for the various modes of
transportation and establish master plans for those modes, to include pedestrian and bike
travel. The safety evaluations and the traffic calming program were both incorporated into the
yearly Capital Improvement Program and would be funded through the appropriate funds
under that program. The understanding was that safety improvements in the projects selected
for the bond issue would be addressed and integrated in the development of those projects for
construction.
B. Tasks Anticipated
The tasks that were identified as part of this goal are:
• Complete and adopt the Transportation System Plan.
• Evaluate, prioritize and select a list of high priority projects for a bond issue in the year
2000. submit the projects for voter approval and construct the projects if the bond issue
passes.
• Evaluate possible safety enhancements Citywide and incorporate them in the yearly
Capital Improvement P.Togram.
• Develop a Traffic Calming Program to be more encompassing than the Speed Hump
Program and integrate it into the yearly Capital Improvement Program.
C. Quarterly Update/ Goal Achievement
The following are the quarterly update reports on accomplishment of this goal:
March 1999
The Transportation System Plan (TSP) Update Study is nearing completion. During the Council
meeting on February 9,1999, DKS, Inc. presented the transportation system alternatives
required to meet the traffic demands for the next 15-20 years. During that meeting, DKS
n,10"Osed to; A...4i- 0- -0h- oInm nf-. naraccarv fn fVlmnlpfe the TrT _ nd rievised a rit zt-n
involvement process to take it towards completion and adoption.
At the March 16,1999 workshop meeting, potential road bond projects will be presented to City
Council for discussion and input. The projects that are finally selected will be part of a Road
Bond issue to be placed on the ballot for November 2000.
There are currently two task forces being formed. One task force would deal with the TSP
completion and adoption. The proposed TSP Public Involvement Process was presented to City
Council for discussion and approval during the March 9,1999 Council meeting. The plan is to
complete the process and have the TSP adopted within about a year after initiation of the
process. The second task force will focus on determination of the size of bond issue, selection of
the final Road Bond projects, then on the citizen process to help sell the projects and the bond
issue for the November ballot in the year 2000.
June 1999
The Task Force for the TSP completion and adoption was formed and conducted its first
meeting on May 17, 1999. The Task force consists of the Plarming Commission members as the
review group together with three additional citizens who represent business, bicycle and transit
interests. The group will meet monthly over the next few months. The intent is to complete the
public involvement process and have the TSP Update completed by the end of the calendar
year. The actual adoption of the TSP is anticipated in early 2000. The "motor vehicle" portion of
the TSP is basically completed, but the final project listing and report will be prepared after the
other portions and the public involvement process are completed. This particular segment of
the Council goal is approximately 50% completed.
The Transportation Bond Task Force was likewise formed and conducted its first meeting on
April 26,1999. The Task Force is composed of two City Councilors, two Planning Commission
members, and eight Tigard citizens representing a cross-section of the community. This Task
Force has already met four times and will continue to meet over the next six months with the
intention of completing its work and presenting the proposed Transportation Bond projects to
City Council in November 1999. The Bond projects approved by City Council would be entered
into the year 2000 election ballot for consideration by the voters. The Task Force elected Steve
Clark as Chairperson and Mark Padgett as Vice-Chairperson. This segment of the Council goal
is approximately 10% completed with the bulk of the work remaining over the summer and fall
months.
September 1999
The Transportation System Update Plan (TSP) development process continued during the
summer months. The Task Force appointed has made significant process in developing the
draft plan, which includes the motor vehicle element and other alternative modes of
transportation. The chapters on motor vehicles and other modes have already been drafted, and
the plan development process is now focusing on the financial element. A meeting is scheduled
in December to review the action plans. The work in development of the draft plan is at least
90% completed. Completion of the draft plan is expected by January 2000. Since the typical time
frame for adoption of such a plan is six months after completion of the draft, the updated
Transportation System Plan should be adopted in mid-2000.
Council Goal Summary and Recommendations Page 3
The Transportation Bond Task Force appointed by City Council to select projects for a prupuseu
transportation bond issue during the year 2000 has been meeting during the summer months.
The Task Force developed criteria for project selection, then compiled an extensive list of
projects for consideration. The projects include street reconstruction and expansion, safety-
related improvements, sidewalks, bike paths, and streetlights. A citizen involvement meeting
was conducted on October 20, 1999 to receive citizen input on the proposed projects, and to
gauge public feeling on the size of bond issue that would be acceptable to voters. The Task
Force met on November 3, 1999 to review and discuss the comments received at the citizen
involvement meeting. The Task Force decided to extend the public involvement process to
ensure that ample opportunity is given for public awareness and comment. The Task Force will
be conducting at least three more public meetings at various locations throughout the City in
February 2000. In addition, the Proposed Transportation Bond will be a main topic at the
February 3, 2000 CIT meeting. At this point, the work of the Task Force in developing the list of
projects for recommendation to City Council is approximately 60% completed. The Task Force
will again meet on December 8,1999 to further review and discuss the proposed projects, and to
plan for the upcoming public involvement meetings. The package of projects and bond issue
recommendations will be formulated and presented to the Planning Commission and City
Council after completion of the public involvement process. Assuming Council approval of the
bond package, the Task Force will actively participate in promoting the bond issue for passage.
December 1999
The Transportation System Update Plan (TSP) development process continued during the
summer months. The Task Force appointed has made significant process in developing the
draft plan, which includes the motor vehicle element and other alternative modes of
transportation. A meeting is scheduled in January 2000 to review the action plans. The work in
development of the draft plan is at least 90% completed. Completion of the draft plan is
expected by February 2000. The updated Transportation System Plan should be adopted in
April or May 2000.
The Transportation Bond Task Force appointed by City Council to select projects for a proposed
transportation bond issue during the year 2000 has been meeting during the summer months.
The Task Force developed criteria for project selection, then compiled an extensive list of
projects for consideration. The projects include street reconstruction and expansion, safety-
related improvements, sidewalks, bike paths, and streetlights. A citizen involvement meeting
was conducted on October 20, 1999 to receive citizen input on the proposed projects, and to
gauge public feeling on the size of bond issue that would be acceptable to voters. The Task
Force met on November 3, 1999 to review and discuss the comments received at the citizen
involvement meeting. At that meeting, the Task Force determined that even more citizen input
is needed to help the Task Force develop a package of projects to recommend to Planning
Commission and City Council. To solicit comments from a broad cross-section of the
community, the Task Force has scheduled a series of meetings at various locations throughout
the City in February 2000. The first meeting will be a presentation to the Citizen Involvement
Teams on February 3, 2000 at the Tigard Senior Center. The other meetings will be open house
format scheduled as follows: February 9, 2000 at Fowler Middle School, February 16, 2000 at
Conklin Hall, Metzger United Methodist Church, and February 24, 2000 at Tigard High School.
The Task Force met again on December 8,1999 to further review and discuss the proposed
projects, and to plan for the upcoming public involvement meetings. At this point, the work of
the Task Force in developing the list of projects is approximately 60% completed. The package
Council Goal Summary and Recommendations Page 4
of projects and bond issue recommendations will be formulated and presented to the Planning
Commission and City Council after cunigle"L.on of the n»blic involvement process. The
presentation tc, the Planning Comrission is tentatively scheduled for April 2000 foilowe'" by
presentation to City Council in May 2000. Assuming Council approval of the bond package, the
bond measure will be submitted for voter approval in the November 2000 general election. The
Task Force will actively participate in promoting the bond issue for passage.
April 2000
The Transportation System Update Plan (TSP) development process continued during the past
few months. The draft Transportation System Plan has been completed, and is currently being
reviewed by Tigard staff and government agencies. The last Tigard Transportation Task Force
(Planning Commission and citizens) meeting was held in March. The draft plan will be made
available on the City's web site during the coming months. Future activities include: two public
open houses, joint Planning Commission/ City Council workshop, and public hearings before
Planning Commission and City Council. The updated TSP is expected to be adopted by late
summer or early fall this year.
The Transportation Bond Task Force conducted a series of meetings during the month of
February 2000 to obtain comments from a broad cross-section of the community. The first
meeting was a presentation to the Citizen Involvement Teams on February 3, 2000 at the Tigard
Senior Center. The other meetings were open house format conducted as follows: February 9,
2000 at Fowler Middle School, February 16, 2000 at Conklin Hall, Metzger United Methodist
Church, and February 24, 2000 at Tigard High School. Following the public involvement
meetings, the Task Force met on March 8 to discuss the citizen input and to incorporate that
input into the criteria for final selection of projects. At a subsequent meeting on March 15, 2000,
the Task Force selected a list of projects that primarily focused on improvements to major
collectors, and one minor collector. The Task Force also recommended a list of alternative
projects that could be implemented if favorable bids are received, or if other funding sources are
identified through partnerships or some other means. At this point, the bond package is
approximately $16 million. The Task Force recommendation is for a ten-year bond term. The
Task Force emphasized the need to minimize adverse impacts to existing neighborhoods during
the design and construction of these projects. The list of projects has been provided to City
Council. The package of projects and other Task Force recommendations will be presented to
the Planning Commission on April 17, 2000, and to City Council on May 9, 2000. Assuming
Council approval of the bond package, the bond measure will be submitted for voter approval
in the November 2000 general election. The Task Force cannot promote the bond package once
it becomes a measure on the ballot. However, the members indicated their intention to support
the bond issue individually or through formation of some other citizen group for that purpose.
June 2000
The draft Transportation System Plan (TSP) was completed, and is being reviewed by Tigard
staff and government agencies. Comments have been received from Metro, Washington
County, and the Cities of Beaverton and Tualatin. Comments are expected from ODOT during
the last week of June. Future activities will be scheduled after receipt of all comments. These
activities include: two public open houses, joint Planning Commission/City Council workshop,
and public hearings before the Planning Commission and City Council. The updated TSP is
expected to be adopted prior to the end of the calendar year.
Council Goal Summary and Recommendations Page 5
The Transportation Bond Task Force presented the package of projects and specific
recommendations to the Planning Commission on April 17, 2000. The Planning Commission
endorsed the Task Force recommendations and approved the projects for further submittal to
Ciiy Council. The City Council approved the Task Force recommendations during the Council
meeting on May 9, 2000, and direcied the preparation of a resolution and ballot title to place the
bond measure on the November 7, 2000 election ballot. The T ransputtation Bond Resolution,
Ballot Title, and Explanatory Statement have been prepared and will be considered by City
Council during the June 27, 2000 Council meeting.
The recommended projects include transportation system improvements for:
• Gaarde Street - 99W to 121st Avenue
• 121st Avenue - Walnut Street to North Dakota Street
• Walnut Street - Tiedeman Avenue to 121st Avenue
e 121st Avenue - Gaarde Street to Walnut Street
• 98th Avenue - Signalization at Durham Road
• Fonner Street - Walnut Street to 115th Avenue
If, after the above-listed projects have been completed, there are bond funds remaining, the
alternative projects listed below will be funded in order of priority shown:
• Commercial Street - North side, Main Street to Lincoln Street
• Burnham Street - Main Street to Hall Boulevard
• Tigard Street - South side, Main Street to Tiedeman Avenue
• Tiedeman Avenue - Greenburg Road to Tigard Street
The total estimated cost for the recommended projects is $16 million. The proposed bond issue
is for a period of 10 years in the amount of $16 million. The Task Force cannot promote the bond
package once it becomes a measure on the ballot. However, the members indicated their
intention to support the bond issue individually and through formation of a citizen group for
that purpose.
September 2000
The draft Transportation System Plan (TSP) has been reviewed by Tigard staff and government
agencies. Comments have been received from Metro, Washington County, ODOT, and the
Cities of Beaverton and Tualatin. The public process for eventual adoption of the updated
TSP include: two public open houses, joint Planning Commission/City Council workshop, and
public hearings before the Planning Commission and City Council. The updated TSP is
expected to be adopted in December 2000.
The proposed Transportation Bond Issue has been placed on the November 7, 2000 election
ballot and is identified as Measure 34-20. The recommended projects in this proposed bond
issue include transportation system improvements for:
• Gaarde Street - 99W to 121st Avenue
• 121st Avenue - Walnut Street to North Dakota Street
• Walnut Street - Tiedeman Avenue to 121st Avenue
• 121st Avenue - Gaarde Street to Walnut Street
• 98th Avenue - Signalization at Durham Road
• Fonner Street - Walnut Street to 115th Avenue
Council Goal Summary and Recommendations Page 6
If, after the above-listed projects have been completed, there are bond funds remaining, the
alternative projects listed below will be funded in order of priority shown:
• Commercial Street - North side, Main Street to Lincoln Street
• Burnham Street - Main Street to Hall Boulevard
• Tigard Street - South side, Main Street to Tiedeman Avenue
• T iedeman Avenue - Greenburg Road to Tigard Street
The proposed bond issue is for a period of 10 years in the amolmt of $16 million. The
Transportation Bond Task Force has been deactivated through Council Resolution No. 00-57,
thereby allowing Task Force members the opportunity to support the bond issue individually
and through formation of a citizen group for that purpose. Resolution No. 00-57 commends the
Task Force members for a job exceptionally well done.
December 2000
The TSP progress through the public process has been delayed to provide more opportunity for
public review and comment. The open houses scheduled on November 6, 2000 and December 4,
2000 were sparsely attended. The presentation to the Planning Commission has been postponed
until February 5, 2000. The Council workshop and public hearing for adoption of the TSP will
be sometime early in 2001 following Planning Commission approval. Evaluation of potential
Measure 7 impacts will have to be performed prior to adoption of the plan.
The Transportation Bond did not pass, losing by a 64% to 36% margin. A review of the votes by
precinct shows the measure losing by a consistent margin throughout. Council has provide
direction to staff to reconstitute the Transportation Bond Task Force to re-evaluate the bond
package, determine what went wrong with the bond issue, and make some recommendations to
City Council for future funding strategies. The reconstitution of the Task Force will occur early
in 2001.
D. Future Actions
• Planning Commission Public Hearing for the Transportation System Plan (February 5,
2001)
• City Council Workshop to discuss and clarify elements of the TSP (to be determined
later)
• City Council Public Hearing for adoption of the TSP (to be set later)
• Reconstitution of the Transportation Bond Task Force (February 2001)
• Recommendations from the Task Force on strategies to pursue in funding
Transportation System Improvements (to be determined later)
• Continue incorporation of safety improvements and traffic calming measures in the
yearly CIP (with CIP formulation beginning in February and ending with Council
budget approval in June 2001)
At this point, no significant resources beyond those already budgeted are needed. Depending
upon the recommendations from the Transportation Bond Task Force and the possible need to
extend the public process .for TSP adoption, additional funding resources may be required to
continue those activities. Any additional resources required will be identified as the processes
proceed.
Council Goal Summary and Recommendations Page 7
E. Recommendation
This goal should be continued in 2001. The tasks will be the same for the TSP, with the
exccption ^f `h- T Tnacirre 7 imnnrt PvahiafiOn, The, nrnrPSS has been extended to allow for
further public comment, but the steps remain basically same. The tasks have to be revised for
the Transportation Bond Task Force because of the failure of the measure in the November 2000
election. The effort in 2001 will be to determine what went wrong with the bond measure as
submitted, what changes if any should be made, and whether the measure should be
resubmitted to the voters in 2002. Part of the Task Force effort will be to determine what other
funding sources could be explored to fund the necessary transportation system improvements.
Council Gail Summary and Recommendations Page 8
Goal No. 2: Review the results of the Atfalati Recreation District
Feasibility Study and determine if the City should support
formation of the District by endorsing forwarding the results
of the study to the Washington County Board of
1 n giro
the
Commissioners uariii ip, that a measure be placed or,
November 2000 ballot to form the District
A. Background
In 1997 the Atfalati Recreation District (ARD) was formed, as a non-profit organization to
explore the feasibility of forming a recreation district in Southern Washington County. Tigard
had recently completed a visioning process that addressed this issue also. The City also worked
with ARD in the development and acquisition of the Lamb-Gray property, known as the
Cook Park Expansion. During this period of time, Tigard was in the process of developing a
Park Master Plan, which discussed organization options for expanded recreation progress.
Cogan Owens Cogan had completed the Beaverton/Tigard Urban Services Project (SB122) that
studied three alternatives for providing park and recreation services to the Tigard Urban
Services area. The concept of establishing a new park and/or recreation district to include
Tigard, the Urban Services area and possibly other Southwestern Washington County cities was
identified as a feasible option to consider.
A task force was established involving Tigard, Tualatin, Durham, Sherwood and the
Tigard/Tualatin School District in 1999 to study the feasibility of forming a district. The late
Mayor, Jim Nicoli, and Ed Wegner represented the City of Tigard on the steering committee.
When Mayor Nicoli s health worsened, he was replaced on this committee by Council
President, Brian Moore.
In June 1999, the task force participants through an IGA with Tigard, hired Cogan Owens
Cogan to conduct a feasibility study for the need to form a district. There were several reasons
stated for recommending the district be formed:
• Recreation services would benefit the entire community.
• Existing resources are inadequate to pay for the new services envisioned.
• Recreation services benefit the region and a regional approach is the most cost-
effective way to deliver these services in a comprehensive way.
In the spring of 2000, Tigard, Tualatin and the Tigard/Tualatin School District passed
resolutions consenting to the formation of a new County Service District. These resolutions
were forwarded to Washington County Board of Commissioners. The Commissioners
conducted two public hearings and placed the subject on the November 2000 General Election
Ballot. The above mentioned agencies authorized Phase II of the Feasibility Study to include
building first and third year budgets, hold public hearings and conduct a second proposed
district wide statistically valid poll. Steering Committee members and consultants met with
members of the task force and citizens to discuss the survey results and recommended changes
to the type of facilities and activities proposed for the district. They also convened a
Council Goal Summary and Recommendations Page 9
Governance workshop with elected officials from participating jurisdictions to discuss the
recommendation of the task force and results of the survey.
Participants in both meetings agreed that it was important to keep a tax rate and resulting
property tax bill for the district as low as possible, without sacrificing quality and quantity of
service, striving for an annual cost to the homeowner of between $80 and $100.
A citizen committee lead by Dave Nicoli and John Anderson actively promoted Measure 34-23,
the Atfalati Partnership, in the November 2000 General Election. This measure was defeated
15,638 to 13,339.
B. Tasks Anticipated
The tasks identified as part of this goal were:
• Review the ARD feasibility study.
• Determine if the City supports formation of the district, and, if approved;
• Forward the study to Washington County for a November 2000 election.
C. Quarterly Update/Goal Achievement
April 2000
At the March 28, 2000, City Council Meeting, the City Council passed on a 3 - 2 vote a
Resolution consenting to the formation of a new County Service District. The City Manager
was authorized to sign the Memorandum of Understanding (MOU) for an amount not to exceed
the stated tax rates of $.48/1,000 operating and $.35/1,000 bond cost. The cities of Durham and
Tualatin are yet to act on support of the resolution, but are scheduled to do so within the next
few weeks, as is the Tigard-Tualatin School District. The details of the MOU are being worked
out by all parties. When all resolutions are approved and a MOU is completed, they will be
forwarded to the County Board of Commissioners.
June 2000
The Washington County Board of Commissioners has adopted an order declaring its intent to
form the Atfalati Recreation Partnership District, an ORS Chapter 451 County Service District.
Two public hearings are scheduled. The proposal is to seek voter approval in November 2000,
for a permanent rate levy of approximately $0.83 per 1,000 assessed valuation for operation and
capital projects.
September 2000
Washington County Board of Commissioners has placed the decision to establish a recreation
special service district on the November ballot. The ballot measure number is 34-23.
The task force has completed its work and has disbanded. Cogan Owens Cogan has submitted
its final report for phases 1 and 2 and executive summaries were distributed.
Staff is awaiting the election results to begin implementation or to decide how the City of
Tigard will need to address recreational needs of the citizens of the community.
Council Goal Summary and Recommendations Page 10
D. Future Goals
The Steering Corrunittee met December 13, 2000, with Council member Brian Moore and John
Roy, Property Manager, representing the City of Tigard. The following are the Committee's
"next step" plan:
"Secure the continued support of the partners (Tigard, Tualatin, Tigard-Tualatin
School District and Washington County). There are goal setting meetings scheduled
for January and the Steering Committee should be prepared to go back before these
groups and outline the future steps.
• Secure financial support from the partners.
• Discuss with Max Williams potential legislative action that may benefit our process."
E. Recommendations
Continue the goals for 2001, however, modify the goal or task to achieve goal completion.
Council representative Moore told the Steering Committee members he would be making a
recommendation to continue this goal.
Council Goal Summary and Recommendations Page 11
Goal No 3• Assist the Tigard Central Business District Association to
develop a plan for the downtown
Tasks listed in the Council Goals for 2000 were:
• Continue to support the efforts of the Tigard Central Business District Association.
• Participate in the Oregon Downtown Development Association resource team data-
gathering event in February.
• Budget funds for Fiscal Year 2000-2001 to support the plan for the downtown to be
developed by the Tigard Central Business District Association.
A. Background
In 1996, residents, government officials, business people, and community group leaders
volunteered to work together to determine what the future of the community should be,
Adopting the name Tigard Beyond Tomorrow' they established a process that would define a
vision of our community. One of the many goals they established addressed the needs on our
downtown and states:
"Provide opportunities to work proactively with Central Business District (CBD)
businesses and property owners and citizens of Tigard to set the course for the
future of the central downtown area."
Froin this came Co»ncil's goal to "Pssist the Central Business District Association to develop a
plan for the downtu-Nvn . 1-his lead to the formation of the Tigard Central Business District
Association (TCBDA) in 1998. TCBDA formed around the recognition that the City's
downtown is the heart of the community and is the logical place for people to gather, interact
and do business. It was also recognized that the downtown is an inviting place with int,.:resting
storefronts with the community's history and culture.
One of the initial challenges associated with this goal was the formation of group to take on the
role of champion for the downtown. TCBDA accepted that role and has continued to lead
efforts towards revitalizing the downtown. TCBDA has hired the Oregon Downtown
Development Association (ODDA) to develop an action plan as well as a revitalization plan for
the downtown. The next major effort will be for the Association to develop a funding source to
support their efforts. ODDA is helping with that also.
The City has provided funding for TCBDA to contract with ODDA and hire a part time
manager to assist in their revitalization efforts.
B. Tasks Anticipated
Tasks listed in the Council Goals for 2000 were:
• Continue to support the efforts of the Tigard Central Business District Association.
Participate in the Oregon Downtown Development Association resource team data-
gathering event in February.
Council Goal Summary anu Recommendations Page 12
• Budget funds for Fiscal Year 2000-2001 to support the plan for the downtown to be
developed by the Tigard Central Business District Association.
C. Quarterly Update/Goal Achievement
April 2000
TCBDA contracted with the Oregon Downtown Development Association to complete a
Resource Team report on downtown Tigard. A series of recommendations resulted from this
effort and will serve as a plan to shape the downtown.
The Resource Team believes that it is important to strengthen the downtown as the "heart" of
the community. It can be achieved, in part, through elements of design, appropriate mixed use
redevelopment, and capitalizing on the downtowns image, history, and culture. Creating a
strong and positive image that promotes the specialness of the downtown and marketing it to
the community will define and highlight its unique role.
The results of the report will be presented to Council on April 18, 2000.
June 2000
TCBDA and representatives from the Oregon Downtown Development Association presented
the report on downtown Tigard to City Council on April 18, 2000.
The Association is currently evaluating conducting the Tigard Daze event in the downtown.
The final outcome of those discussions will be presented to Council in July.
The Association has also investigated the feasibility of replacing light pole banners along Main
Street. A formal request for funding will occur in July.
In conjunction with the Balloon Festival, TCBDA initiated a treasure hunt with several
downtown businesses participating in the event and offering prizes.
The Association is evaluating the need to hire a part-time manager to assist in implementing the
Resource Team Report and Action Plan. This will be presented at the July 18 meeting.
September 2000
Council recommended to support funding for a part-time manager to assist the TCBDA in
carrying out the recommendations of the Resource Team. Furthermore, funding was approved
to hire the Oregon Downtown Development Association (ODDA) to assist the development of a
funding source for the TCBDA. Council also approved providing funds for the purchase of
new pole banners in the downtown area.
TCBDA is currently reviewing applications for the part-time manager position and finalizing a
contract with ODDA for funding. The new banners have been ordered.
TCBDA has developed promotional efforts for the downtown, including a business social
(9/13/00), a sidewalk sale (9/30/00), and holiday lighting (Thanksgiving weekend).
Council Goal Summary and Recommendations Page 13
December 2000
The TCBDA has contracted with OnDA to help secure an aliemacive source of long term funding
for the downtown. They also have hired William Wadman III as the part-time Downtown
Manager. He will be responsible for coordinating all project activities locally and help guide the
organization as it grows. He will also help to implement an Economic Improvement District or
Business Improvement District for the downtown.
The Association has had three successful community events promoting the downtown. This
included a sidewalk sale, and Halloween and holiday tree lighting events. Hundreds of
residents and children participated.
D. Future Actions
• Continue to assist the Tigard Central Business District Association develop a plan for
the downtown. This includes providing financial support for a part time downtown
manager and technical assistance while they secure long term funding through the
formation of an economic and/or business improvement district or other funding
mechanism. (Note: During recent TCBDA presentations to Cihj Council, the Association has
indicated a desire to reduce City funding of the Association to approximately one-third of the
total cost.)
• Support the Associations efforts to form an economic and/or business improvement
district by holding hearings and passing necessary ordinances establishing such
districts. The Association plans to seek approval of a district in 2001.
E. Recommendations
Continue the goal until the TCBDA is able to secure a funding source. At that time, the City
should re-evaluate the assistance provided to the TCBDA to determine what, if any, level of
funding should continue to be provided by the City.
Council Goal Summary and Recommendations Page 14
Goal No. 4: Complete the City Master Plan for Parks
A. Background
Council adopted the Park System Master Plan in March 1999. It replaced the previous master
plan, which was adopted eleven years earlier. The stated purpose of the new plan is to detail
the vision, goals, and implementation framework of a City-Urban Services Area park and open
space system. The key recommendations for implementing the vision included the acquisition
and development of 96 acres of community parks to meet future population needs and ensure
geographical accessibility to all residents, plus the acquisition and development of an additional
133 acres of neighborhood parks in under served reigh'oorhoods.
The master plan public involvement process was relatively extensive and consisted of Planning
Commission oversight, a community-wide preference, survey, special public and CIT meetings,
and Council presentations.
The Capital Improvement Plan (CIP) or tentative list of projects for the next ten years contained
in the Master Plan was not adopted as part of the plan. Instead, decisions regarding the actual
expenditure of funds for individual park capital projects were proposed to be incorporated into
the City's regular budget process. Similarly, the 11 acres per thousand population park standard
contained in the plan was adopted as an "aspirational" or visionary standard and not as an
existing or operational standard.
According to 1998-99 master plan budget estimates, the cost of carrying out the ten-year CIP
totaled $21.7 million. At least three-quarters of the money was proposed to come from a
general obligation bond or local option levy. Approximately one-quarter was proposed to come
from the park system development charge (SDC). The main obstacle to implementing the plan
nearly two years following its adoption is that the plan has not been linked with an adequate
budget. The funding approach for parks up to now has been to primarily rely on the park SDC.
Another obstacle is that the SDC funding levels anticipated in the master plan have not been
realized. This is partly because the master plan assumed the City SDC would be extended to
the Urban Services Area. At present, the SDC only applies to new development inside the City.
Development activity within the Urban Services Area is not subject to a park SDC. In order for
the City to begin charging a park SDC in this area, the City must receive specific legal authority
from the County. More than one year ago, following completion of the park system master plan
and an updated park SDC methodology study, the City formally asked Washington Country to
give the City the needed legal authority to impose an Urban Services Area park SDC. The
rationale for granting this authority was and continues to be that the area is developing without
parks (at the current rate of approximately two hundred housing units per year). If the City, as
the area's future park provider, must continue to wait until the area is legally annexed in order
to charge a parks SDC, more funds will be lost and less vacant land will be available to begin to
meet the area's park needs.
Council Goal Summary and Recommendations Page 15
B. Tasks Anticipated
Tasks listed in the Council Goals 2000 were:
• Review the City's request to !Washington County that a parks systems development
charge be created and collected within the Washington County Urban Services Area
administered by Tigard.
• Have Public Works and the Atfalati Recreation District update Council on the plans
for development of Cook Park. What projects are planned and when will they be
completed? Will the City or Atfalati be responsible for completing elements of the
plan?
• Complete the Summerlake Park plan after the Council makes a decision on how the
lake will be utilized or altered.
C. Quarterly Update/Goal Achievement
April 2000
Most of the current year projects included in the implementation portion of the Park System
Master Plan are being carried out. Funding shortfalls have delayed the implementation of two
projects (upgrade playgrounds and fenced dog park) on the 99/00 list.
Staff will update Council on April 11 on the status of park projects, potential land purchases,
and available grant funding.
June 2000
The City lacks an adequate budget to full implement the Parks System Master Plan's
recommendations for 2000-01. The expansion of Cook Park is underway and several land
acquisitions are pending. Several other ambitious projects, such as the Tualatin River
pedestrian bridge and the development of two new neighborhood parks, recommended in the
Master Plan for current year implementation, have had to be postponed due to funding
shortfalls.
September 2000
The Main Street and Fowler School segments of the Fanno Creek Regional Trail are nearing
completion. Both segments included the installation of pedestrian bridges. Two properties, the
0.6-acre Lund and the 13.0-acre Brown properties have been added to the City's parkland
inventory. ODOT currently is implementing the wetland creation and enhancement portion of
the Woodard Park Expansion Plan. This work will be completed in November.
A citizens focus group has been formed to search for suitable temporary and permanent fenced
dog park sites. The Park Master Plan identified the need for three such sites.
The Cook Park wetland mitigation project is underway with the planting work scheduled for
completion no later than October 12, 2000. All plans and specifications for future construction
projects at Cook Park should be completed by November 15, 2000.
Council Goal Summary and Recommendations Page 16
At Jack Park, the City has installed new playground equipment and ground cover. The City is
working with the neighbors and PGE on a lighting project. The City is also getting quotes to
fence the area by the apartments to keep residents from driving into the park.
December 2000
The Main/ Ash and Tigard/Tiedeman segments of the Fanno Creek trail have been completed
and open to the public.
A temporary, fenced dog park has been established on the site of the former residential
property located at 12770 SW Ash Avenue, between the Operations and City-owned property
leased to CPAH and Neighborshare. The Water District has agreed to allow the City to
establish a second temporary dog park on the grounds of the reservoir property located at 125th
and Bull Mountain Road. A neighborhood meeting required as part of the Conditional Use
process for the dog park is set for January 8, 2001.
The Cook Park wetland mitigation project, intended to compensate for the future disturbance of
wetlands located within the proposed new parking area and the 85th Avenue emergency access
ROW, has been completed. A. swing set has been installed in the new Northview Park.
D. Future Actions
Given the chronic problem of under funding, the emphasis of future actions should be on
identifying the additional resources needed to address the goal.
• Revise the park SDC fee schedule to reflect the current cost of providing parks services
to new residents. An updated park SDC fee study prepared by a City consultant is in
draft form at present. When revised and legally reviewed, it will be forwarded to
Council with a recommendation to revise the park SDC fee structure to reflect current
costs.
• Request and obtain the Washington County Commissioner's approval to extend the
City park SDC to new development within the Urban Services Area. According to
current projections, during the period 2000-06, approximately 995 housing units will
be constructed within the Urban Services Area. In terms of current dollars and the
updated fee schedule alluded to above, the absence of a Urban Service Area SDC
represents a potential loss of $1.4 million dollars in Park SDC fees.
• The park user fees and rents charged by the City have not been changed since 1992.
Implement the master plan recommendation to increase the fees charged to sports
field and group site users, and eliminate the preferential rates given to Tigard-based
non-profit youth athletic organizations over other Tigard-based non-profit
organizations.
• Continue to work with and identify potentially available properties to the Metro
Greenspaces program in order to obtain regional funding for the acquisition of
additional natural areas and streamside properties within the City. Metro has
purchased two properties totaling 20 acres to date and is actively pursuing two other
properties located within the City. Other candidate properties wiii be identified as
part of the joint City-Metro Fanno Creek Trail Feasibility study scheduled to start early
next year.
Council Goal Summary and Recommendations Page 17
• Pursue available public and private grant opportunities for parkland additions and
facility improvements, as available. Grant programs targeted for funding requests
during 2001 include the CDBG program, the Recreational Trails Program, the Local
Government Grant Program, and the Oregon Community Foundation grant program.
• Consider a bond levy measure to provide the resources needed to fully implement the
park master plan should the Atfaliti Recreation Committee decide not to pursue a
second bond measure.
• Consider the expenditure of general fund revenues for park improvements.
• Work with the Wilsonville-Beaverton Commuter Rail Task Force to expand the scope
of this project to include looking at the feasibility of a rails with trails alignment for the
Durham to Tualatin River section of the Fanno Creek regional trail.
• Support the recommendations of the MPAC Parks Subcommittee regarding the
creation of new regional resources to both fund expansion of Metro's own parks-
related programming and to enable Metro to provide grants and other support to local
park providers. Among other specific programs, this local support could include a
parks land acquisition lending bank. Local parks providers could borrow from the
bank to timely purchase needed parcels for parks and related lands and facilities when
the opportunity existed and before acquisition costs escalated. The bank could be
funded by a one-time regional bond levy and with other public, private, and nonprofit
sector dollars.
• In early February of 2001, staff will be advertising for bid for the construction of Phase
I of the Cook Park Master Plan Expansion Project. This phase identifies the
construction of the parking lot, sports field, butterfly meadow, and a restroom facility.
A small portion of the construction may begin before the Balloon Festival in June 2001
with the majority being completed after the Festival. The timing of the construction is
in relation to the ground conditions in the construction zone being in a flood plain. It
will be necessary to carry over $800,000 from the current year Parks CIP budget to the
FY 2001-2002. It is important to note that our land use permit requires that all
construction phases related to the Cook Park Master Plan Expansion Project must be
completed by November, 2003.
• Support the staff recommendation for funding the FY 2001-2002 Parks CIP budget to
continue with the construction of the Cook Park Master Plan Expansion Project, Phase
II. Phase II consists of the construction of a tot lot playground, picnic shelter,
restroom-concession stand and regional connection trail. The consulting engineer's
cost estimate for construction of this phase is $745,000. If approved by budget, staff is
prepared to advertise for bid Phase II construction in June of 2001.
• Support the staff recommendation for funding the FY 2002-2003 Parks CIP budget to
continue with the construction of the Cook Park Master Plan Expansion Project, Phase
III. Phase III consists of the construction of a maintenance building, wetland viewing
gazebo, site improvements, landscaping and irrigation. The consulting engineer's cost
estimate for construction is $485,000. Construction bid documents are already
prepared so, if approved by budget, staff will be prepared to go out to bid in June of
2002.
• Upon completion of the task for review of Summer Lake, Council should determine
the long-term plan for Summer Lake and complete the Summer Lake Park master
plan.
Council Goal Summary Ad Recommendations Page 18
E. Recommendations
Continue the goal for 2001. However, modify the implementation schedule to reflect resource
levels. Council must officially request that the Washington County Board of County
Commissioners take action on creating a park SDC fee for Tigard's Urban Services Area. Funds
generated from this fund would go towards park capital improvements.
Page 19
Council Goal Summary and Recommendations
Goal No. 5: Determine the Ci,y s long-term water supply.
The Cite, along with its Intergovernmental Water Board
members is presently looking at the following three long-
term water supply options: Portland Water Bureau, Toint
Water Commission, and South Fork Water Commission (the
Clackamas River water supply)
A. Background
Since 1994, when the City began operating the Tigard Water System, it has been the desire of
the Council to secure a permanent long-term water supply either through a cooperative
partnership or ownership of a supply system.
In 1994, the City commissioned the engineering firm of Murray Smith and Associates to
complete a Water Supply Plan update. In that report, seven long-term water supply options, all
of which were consistent with regional water supply planning goals, were evaluated. The
highest ranked option was the joint development of an expanded Clackamas River supply with
the City of Lake Oswego. Tigard spent the next 18 months trying to negotiate a contract with
Lake Oswego. This option, however, could not be implemented for a number of reasons
including neighborhood opposition to expanding the existing Lake Oswego water treatment
plant located in West Linn.
The City then approached the City of Portland to determine if they would be willing to become
our permanent water supply source. Portland stated that since we have a 25 year contract with
them, which is to expire in 2007, we could purchase additional supplies from Portland.
However, Portland would not commit to providing a permanent source of supply until after the
regional water supply plan was complete and new wholesale contract negotiations initiated.
In March 1996, the first subregional joint effort to explore the development of a drinking water
supply system utilizing the Willamette River above Willamette Falls was completed.
Participates of this first study included the Canby Utility Board, Clackamas River Water,
Tualatin Valley Water District and the cities of Tigard and Wilsonville.
In December 1998, two proposals were presented to the City for a long-term water supply. One
proposal was from the City -)f Portland for water supply from the Bull Ru , ar "olumbia
Southshore Wellfield. The othi-r 1 roposal was from the consulting team of Mu_cay Smith and
Associates, Montgomery Watson and Financial Consulting Solutions Group, Inc. for the cities of
Tigard, Tualatin, Sherwood, Wilsonville and the Tualatin Valley Water District for the
development of a Willamette River Supply System.
In March 1999, the City Council adopted the Willamette River as it long-term water supply.
However, a citizen group that opposed the use of the Willamette River as a potential water
supply was successful in placing a City Charter amendment on the September 1999 ballot
requiring Tigard to have voter approval before bringing treated Willamette River water into the
water system. The City Charter amendment was approved by City voters.
Council Goal Summary and Recommendations Page 20
Since the City Charter election, the City has been evaluating three options for a long-term water
supply. They are: Clackamas River supply through a consortium of water providers including
the South Fork Water Board, City of Lake Oswego, and Sunrise Water Authority, the Joint
Water Commission (made up of the cities of Beaverton, Hillsboro, Forest Grove, Tualatin Valley
Water District, and others), and the City of Portland.
B. Tasks Anticipated
The task listed under the goal within the Council Goal 2000 is "Continue to evaluate the options
available to the City and select a plan of action." Other tasks were:
• Complete a System Development Charge and water fee update. The consulting firm
of CH2M Hill completed both a System Development Charge and water fee update
taking into account the anticipated need of a long term water supply. The SDC update
utilized the figure of $40,000,000 for a plant capacity of 20 million gallons per day.
Council adopted the $40,000,0000 water supply source financial plan on November 14,
2000.
• Keep the three current water supply options on a parallel track.
• Enter into an agreement with the consulting firm of Integrated Utilities Group to help
negotiate a water supply contract with the City of Portland.
• Enter into a Memorandum of Understanding with South Fork Water Board, City of
Lake Oswego and the Sunrise Water Authority (formerly North Clackamas County
Water Commission) to set the ground work for further negotiations on a Clackamas
River water supply option.
• Enter into an agreement with the joint Water Commission for surplus water. Tigard
did enter into a short-term agreement for 1,500,000 gallons per day of JWC water. This
agreement has since been extended until the end of 2001.
• Participate in the JWC water master plan in order to develop a "Tigard scenario. "
C. Quarterly Update/Goal Achievement
April 2000
The City along with its Intergovernmental Water Board members is presently looking at
the following three long- term water supply options:
• Portland Water Bureau
The wholesale water group has hired Paul Matthews of Integrated Utility Group to
negotiate with the Portland Water Bureau on the wholesale water contract. Tigard's
proportionate share of the contract is $23,101. There is no target date at this time for a
report from the consultant.
• Joint Water Commission
The Joint Water Commission has hired Economic and Engineering Services, Inc. (EES)
to work on their facility plan and cost allocation study. After JWC reviews this
information they will forward it to Tigard for review.
• South Fork Water Commission
The South Fork Water Commission has voted on continuing to study the idea of equity
ownership and is preparing an RFP to move forward with this study. Once the RFP
Council Goal Summary and Recommendations Page 21
has been approved, and a contract issued, Tigard will ?chow what their proportionate
share of the project will be. At this time, there are no target dates for these matters.
June 2000
• South Fork Water Commission
a. A consultant has been hired to review permitting and other regulatory rules to
make sure the plant expansion could be a reality.
b. The consultants are preparing for a staff workshop in mid-July to hear issues
and criteria for each agency.
C. In mid-September an elected officials workshop will be held to discuss these
needs and begin developing a memorandum of understanding to continue. if
feasible, with this source.
• Portland Water Bureau
a. Integrated Utility Group has reviewed reports on water rates, demands forecast,
and developed a model to use in assessing the Portland proposal as it pertains to
economic impacts.
b. We are still awaiting a first draft outlining contract concepts from the Portland
Water Bureau. We were told the document would be available by the end of
June. As of June 28, 2000, we have not received the document.
• Joint Water Commission
a. Economic and Engineering Services, Inc. reviewed the joint Water Commission
Facility Plan with the Intergoverrunental Water Board. The cost of the allocation
portion of the study is ongoing.
b. Joint Water Commission partnering meetings have been held with staff and I
anticipate that at the July 14, 2000, meeting the joint Water Commission will be
making a preliminary decision on the feasibility of allowing Tigard into the joint
Water Commission for both short- and long-term water supply.
C. Long-term water is still a concern with this proposal, however, an Integrated
Water Resources Group is actively exploring various options and we have been
included.
September 2000
• Portland Wholesale Contract
a. Portland met with the wholesale contractors on 7/26/00 to present a "straw
man" contract.
b. Wholesale contractors are meeting regularly to prepare our thoughts and
concerns.
C. Wholesale contractors will be presenting our suggestions and contract objective
to Portland staff on October 5, 2000.
• Joint Water Commission
a. At the July 14, 2000, Joint Water Commission the following recommendations
were approved:
- Authorize the Joint Water Commission General Manager to provide a water
sales agreement for the remainder of the 2000 calendar year.
- Direct staff to develop an Intergovernmental Agreement (IGA) for Tigard to
become a participant with a built-in termination if additional source water
can not be developed.
Council Goal Summary and Recommendations Page 22
- Direct staff to move forward on researching and planning for the
development of additional raw water source.
South Fork/Clackamas River Water Supply
a. Staff from participating agencies reviewed "fatal flaw" findings from regulatory
agencies. No fatal flaws were discovered.
b. A draft memorandum of understanding (MOU) is being circulated between
participating agencies for adoption.
C. The MOU states that signatories are interested in developing an IGA with
timetables explained and some engineering. By approving the MOU, the City is
not bound to sign the IGA.
Restating the goal achievement options, the City has achieved the following:
1. Portland
• A group of water wholesale purchasers hired IUG to help negotiate the new Portland
wholesale water contract. Tigard's share of the IUG contract is $23,101.
• Received Portland's "straw man" contract on July 26, 2000. Wholesale contractors met
with Portland staff on October 5, 2000, to discuss our suggestions and concerns with
the proposed contract.
• Portland requests that a smaller negotiating team from the wholesale group. Tigard
participates with the cities of Tualatin, Gresham, Rockwood PUD, TVWD and West
Slope water District in hiring the negotiating team of Paul Matthews (IUG), Phil Smith
(MSA) and Clark Balfour.
2. Clackamas River Water Supply
• Entered into a Memorandum of Understanding with the potential participates of an
expansion on the Clackamas River.
• Reviewed "fatal flaw" findings from regulatory agencies. None were found.
• Draft IGA was discussed at the November South Fork Water Board meeting.
3. Joint Water Commission
• JWC hired Economic and Engineering Services, Inc. (EES) to work on their facility plan
and cost allocation study.
• Tigard is allowed to enter into a short-term agreement with JWC for 1.5 million gallons
per day of water.
• JWC directs their staff to develop an IGA for Tigard to become a participant with a
built-in termination if additional source water cannot be developed.
• JWC directed its staff to move forward with researching and planning the
development of an additional raw water source.
• Bureau of Reclamation begins Scoggins Dam Feasibility Study.
D. Future Actions
Continue to explore all three options, specifically:
• Have a draft Memorandum of Understanding completed between Tigard and JWC by the
end of January 2001.
• Present a draft of an IGA for Clackamas River Supply to Council in March 2001.
Narrow the selection of long term water supply options by June 2001.
Council Goal Summary and Recommendations Page 23
Continue to develop short-term supply options, such as Aquifer Storage and Recovery to bridge
the supply gap until a long-term source is on-line.
E. Recommendation
Goal should be continued in 2001 following the same course of action initiated in 2000.
• Council Goal Summary and Recommendations Page 24
Goal No. 5: Establish an annexation policy for the City
A. Background
Council has carried this goal forward for several years. Mainly the goal focused on the area
known as the Walnut Island. City and County staffs worked together in 2999 to meet this goal.
Several open houses were held .!ducating the public on the benefits of annexation. With the
efforts of elected officials from the City and County, the Walnut Island was successfully
annexed in May 2000.
As part of the Walnut Island annexation process, staff requested a separate discussion with
Council to discuss annexation options for Bull Mountain and "non-island" areas.
Since the Portland Metro Boundary Commission no longer exists, State annexation law is
directly applied and, in addition, State law also requires application of Metro adopted
standards regarding how annexations will be processed in the Portland Metro area. Metro
requirements involve longer notice periods, which requires more careful planning to insure that
annexations occur at the desired time.
Bull Mountain and Non-Island annexations
A "non-island" annexation is one in which the area to be annexed is not surrounded by City
boundaries. The purpose of annexing these areas would be to simplify the City boundary and
allow efficient delivery of services. The City's and County's long-term plan for the Bull
Mountain area and the non-island areas is that they will eventually be annexed. State law is
different for non-island annexations than island annexations. For non-island annexations to
occur without an election, double majority consent must be obtained. Double majority means
that a majority of the property owners and voters in the area to be annexed must sign a petition
consenting to be annexed. If double majority consent cannot be obtained, in order for
annexation to occur an election must be held in the area to be annexed.
In May of 2000, staff requested that Council direct staff on how to proceed with the non-island
areas. Options presented included:
Option #1
Initiate annexation of the non-island areas and send to electors. This will require a majority of
the votes cast in the area to vote in favor of the annexation in a general election.
Option #2
Direct staff to contact property owners to obtain consents. This option will require staff to
contact the property owners in the Bull Mountain area being considered and request that they
sign consent forms. No election is required in the territory if the City has the written consent of
the owners of at least half the land and the majority of the electors in the territory to be annexed.
Option #3
Annex right-of-way wherever possible to create areas in the County that are surrounded by
the City, or create islands. A final option is to have a City policy to annex right-of-ways and
property wherever possible to create islands, so that unincorporated areas could be annexed
Council Goal Summary and Recommendations Page 25
without voter approval. One problem with this option is that this approach could be legally
challenged by the property owners in the areas made into islands, and their legal challenge
would be that the City is depriving them of their right to vote by purposefully creating island
territory. Another problem is the public relations associated with this method.
Council chose a version of Option #2, with staff working with Washington County staff,
contacting property owners to gain annexation.
Given workloads, within the Community Development Department, little progress has been
made towards achieving this goal.
B. Tasks Anticipated
Staff feels that a program needs to be established to carry out this goal. This would include
analyzing the costs and benefits of annexing all or portions of the area. Assuming there are
benefits of annexing this area for the City, there would be a need to establish a detailed
approach to educate and inform the residents and property owners on the benefits of
annexation. Staff resources must also be evaluated to see if there is capacity to meet this goal.
Large scale annexation is a labor intensive effort of contacting property owners.
• Take final action on the island annexations in February.
• Revisit the City's policy on annexation to determine if the City should be encouraging
annexation of properties.
C. Quarterly Update/Goal Achievement
The following are the quarterly update reports on accomplishment of this goal:
April 2000
Island areas of Walnut Island have been approved for annexation and will come into the City
on May 17, 2000. Staff is in the process of developing a strategy to address Bull Mountain and
"non-island" areas of Walnut Island to present to Council. Council is scheduled to discuss the
annexation policy on April 25, 2000.
June 2000
Staff presented annexation options on May 23, 2000. Council directed staff to further research
annexation options, especially in terms of staff resources and public outreach. Staff is following
up on getting more detailed information on what this approach entails.
September 2000
Staff is following up on Council's direction to do further research on resource and public
outreach needs for a Bull Mountain annexation process.
December 2000
Due to workloads and other priorities, no further progress has been made on this goal.
Council Goal Summary and Recommendations Page 26
D. Future Actions
• Evaluate the costs and benefits of annexing all or portions of Bull Mountain.
• Update Council on the findings of the cost and benefits study for annexing all or
portions of Bull Mountain. Get Council's direction on how to proceed.
E. Recommendations
Continue the goal and evaluate the costs and benefits of annexing all or portions of Bull
Mountain.
Council Goal Summary and Recommendations Page 27
Goal No 7• Encourage and support private sector programs to
rehabilitate housing which will be offered for rent at
affordable rents, resulting in a safer environment for the
tenants (public safety, fire, life, sanitary)
A. Background
Tigard has been a leader among cities of its size in Oregon recognizing the need to address the
growing shortage in affordable housing. Recent activities by the City include support of the
efforts of Community Partners for Affordable Housing (CPAH) and the adoption of a Property
Maintenance Code (Housing Code). City Code enforcement personnel work successfully with
property owners to address issues to improve the quality and life of our housing stock.
The City Council has approved property tax exemptions for CPAH's Villa LaPaz property and
supported a proposal for a new residential development on Greenburg Road. In addition, the
City has provided funding to the Good Neighbor Shelter (and the earlier efforts to assist the
homeless in the community).
B. Tasks Anticipated
Tasks listed in the Council Goals for 2000 were:
• Continue to enforce the Property Maintenance Code (Housing Code).
• Target support of private financing of affordable housing within the community.
• Encourage Community Partners for Affordable Housing to take on additional projects
such as the successful Villa La Paz acquisition and rehabilitation program.
C. Quarterly Update/Goal Achievement-
The following are the quarterly update reports on accomplishment of this goal:
April 2000
On March 28, 2000, the City Council approved the request of Community Partners for
Affordable Housing to grant a tax exemption. This is the third annual exemption granted by
the City for the Villa La Paz property. Sheila Greenlaw-Fink of CPAH also reported that they
have submitted an application for funding for the construction of new housing at a site in the
northeast section of Tigard. That application is now pending review.
CPAH is also interested in obtaining additional existing housing to manage for lower income
residents. The agency hopes to balance their property ownership with a mix of existing and
new housing before undertaking another acquisition and rehabilitation project such as that
undertaken at Villa La Paz.
June 2000
Community Partners for Affordable Housing (CPAH) has received preliminary funding
approval from the State of Oregon for new construction of affordable housing at a site on
Greenburg Road, in the Washington Square Regional Plan area. Community Development staff
Council Goal Summary and Recommendations Page 28
is working with CPAH to determine the appropriate way to process a request for land approval
to develop the units. Among the options are a comprehensive plan change, an interpretation, or
completion of the implementation elements of the Washington Square Regional Plan.
September 2000
CPAH has applied for a comprehensive plan amendment and rezone to allow the construction
of a 26 unit housing development. The Planning Commission will consider the application on
September 18, 2000, with final motion scheduled before the City Council on September 26.
CPAH's funding could be at risk if a decision is not final in early October.
On September 19, the City Council discussed strategies to promote the development of
affordable housing. The Council directed staff to return with specific recommendations and
prioritization of strategies.
D. Future Actions
The City Council has indicated an interest in adopting strategies to promote development of
affordable housing. In 2001, staff will present recommendations of strategies to assist affordable
housing providers to either develop, maintain, or improve housing in Tigard. In addition, the
Community Development staff will continue to administer the Property Maintenance Code. An
annual update will be provided to Council in the spring.
E. Recommendations
The majority of work was completed in the prior two years. Once Council establishes the
strategies to be carried out, the goal becomes a task.
Council Goal Summary and Recommendations Page 29
Goal No 8 Develop a Demonstration Bus Program for Tigard intra-ci
services to be submitted to Tri-Met for consideration in 2000
A. Background
This goal was adopted by Council to address the lack of service available by Tri-Met to serve
Tigard residents trying to move by bus throughout the City. In 1999, the Council Goal was to
"promote intra-city Tri-Met bus routes." Council determined that the goal should be changed to
seek action in 2000.
B. Tasks Anticipated
Tasks listed in the Council Goals for 2000 were:
• Survey City intra-city route rider needs and develop a proposal to place before Tri-Met
for consideration during 2000.
• Through code enforcement, encourage Tri-Met to improve the level of cleanliness, litter
pickups, and garbage pickup at all Tri-Met bus shelters.
In order to accomplish this, staff worked with Tri-Met staff and the Westside Transportation
Alliance to do a survey of Tigard residents to determine which residential areas within Tigard
might benefit from service.
With this information, during the fall of 2000, a partnership was formed with Tri-Met and Ride
Connection to provide dial a ride service for low income residents in Tigard. The service is set
to begin in mid-December and will be funded through Tri-Met monies. It is scheduled to
provide on call service for a one year period of time. After that time is up, the project will be
evaluated to determine the amount of usage.
C. Quarterly Update/Goal Achievement
The following are the quarterly update reports on accomplishment of this goal:
April 2000
Community Development staff has met with Tri-Met staff as well as the Westside
Transportation Alliance and others to discuss the possibility of providing bus service
throughout Tigard, to serve those areas that have populations which would benefit from
service. A meeting was held on January 20, 2000, where the Oregon Office of Energy provided
information on programs that could be of benefit to Tigard residents.
At the close of the January 20 meeting, Tri-Met staff offered to help City staff to develop a
transit needs survey which will be placed in the June, 2000 Cityscape to assess the need and
interest of the community for developing demonstration bus service.
Staff will be presenting a draft Community Transit Needs survey for City Council review and
approval at the April 18 City Council workshop meeting. The revised survey will then be
included in the June Cityscape for City residents to fill out and return to the City Planning staff.
Page 30
Council Goal Summary and Recommendations
June 2000
Staff presented the transit needs survey and made changes to the survey as per Council
direction. The transit needs survey appeared in the June issue of Cityscape. The results of the
survey are now being tabulated.
September 2000
The results are tabulated. City staff is working with Tri-Met staff to survey Tigard's Hispanic
community. Tigard staff will be returning to Council and briefing them on the survey results.
Staff has also been meeting with Tri-Met and the Westside Transportation Alliance and actively
pursuing funding for Welfare-to-Work, which enables low income Tigard residents the
opportunity to get to their jobs.
December 2000
Ride Connection brochures have been developed and dispatch services have been contracted to
begin service in mid-December. On December 18, staff contacted Dennis Grimmer and the
managers of bus stop programs to address the trash around the bus shelters on Hall Boulevard
and Bonita Road. Community Development staff will continue to contact Tri-Met with specific
requests.
D. Future Actions
An evaluation of the program will be necessary in the summer of 2001 to determine whether it
is a success. If Council desires to continue to partner with the other agencies in providing this
service, funding will need to be established. Additionally, the City needs to continue to
negotiate with Tri-Met to improve service to under served areas of the City.
It is the continuing responsibility of Community Development Director Jim Hendryx to contact
the Tri-Met Bus Stop Program Manager or Community Relations Specialist when shelter
cleanliness issues arise.
Hall Boulevard was adopted by Team Tigard through ODOT's Adopt A Road program. The
area along Hall includes two Tri-Met bus shelters.
E. Recommendations
This goal should be continued in 2001 following the same course of action initiated in 2000.
Council Goal Summary and Recommendations Page 31
Task update
Three tasks were identified by Council during the 2000 Council Goal setting. They are as
follows:
1. Support development of the Washington Square Regional Center Plan - a task force
developed a plan that is now before Council for action in February. Further work on the
need to coordinate the improvement of infrastructure at the time of development will be
completed.
2. Expand the use of the City's web page - the City made significant strides in 1999 and will
place even greater emphasis on using the web page as a communication tool in 2000. In
addition, the Council created a new task, related to the web page
3. Strive for implementing a paperless Council meeting in 2000. Staff will investigate the
steps involved to co,svert to Council use of notebook computers, receiving Council packet
information via the internet, rather than the present Council packet materials.
Council Goal Summary and Recommendations Page 32
Task 1
Support development of the Washington Square Regional Center Plan - a task force developed
a plan that is now before Council for action in February. Further work on the need to
coordinate the improvement of infrastructure at the time of development will be completed.
A. Background
The Regional Center Plan was presented to Council in 2000, however, implementation was
delayed until infrastructure issues, and funding, are addressed. Consultants have been selected,
funding for studies (including grants) set aside, and the next tasks identified. Presently,
applications are being received from citizens interested in serving on the Washington Square
Regional Center Task Force. Four subcommittees will be established to address Plan
implementation and infrastructure - natural resources, transportation, storm drainage, and
open space/ parks. It is expected that the Task Force subcommittees will meet in January 2001.
B. Tasks Anticipated
The task is to complete the various subcommittee activities, resolving issues and identifying
funding for infrastructure improvements. Once the tasks are completed, the implementation of
the Regional Center Plan can begin.
C. Quarterly Program Reports on Task Achievement
April 2000
Council approved the Zoning and Comprehensive Plan Amendments with delayed
implementation until issues of storm water, open space, and funding of infrastructure are
addressed. Staff is currently working on developing a scope of work to address these issues.
June 2000
Staff completed scope of work for the implementation grant funded by both the State and City.
The City has recently issued a Request for Proposal (RFP). Staff is in the process of selecting a
team of consultants and finalizing the contract.
September 2000
The consultant team of Spencer and Kupper, Kittelson & Associates, and Cogan/Owens/Cogan
was the only respondent to the RFP. City staff is working with the consultants and ODOT staff
in finalizing the work contract.
December 2000
The contracts have been finalized with the consultants and a work program has been
established. The first reconvening of the Task Force will be held at 6:00 p.m. on December 14th
in Town Hall. At that meeting, the Task Force will be briefed on their roles and responsibilities
and asked to participate in Technical Advisory Subcommittees that will explore the
implementation issues in detail. We have also received 18 applications from members of the
public to participate in the Technical Advisory Subcommittees. Those meetings will begin early
in 2001.
Council Goal Summary and Recommendations Page 33
D. Future Actions
The long range planning staff, working with a team of consultants, will grade the activities of
the subcommittees. Pegular reports to Council will occur. The work of the subcommittees
should lead to studies and reports which will be the basis for completing the Plan.
E. Recommendations
The task should continue according to the schedule of activities outlined by the Community
Development Department.
Council Goal Summary and Recommendations Page 34
Task 2
Expand the use of the City's web page - the City made significant strides in 1999 and will place
even greater emphasis on using the web page as a communication tool in 2000. In addition, the
Counci: created a new task, related to the web page
A. Background
In 1998, City staff developed the City's web page. Council recognized the successful effort of
staff and in their goal setting for 1999 and added expansion of the City's web page as a task.
Council encouraged the staff committee to generate ideas to expand the use of the web page as
an informational source.
In the 2000 goal setting, Council recognized significant strides were made in 1999 in expanding
the web site. They renewed their commitment to continue using the City's web page as a
communication tool and to support further expansion of the site during 2000.
B. Tasks Anticipated
While Council has not set specific goals or tasks for the Web Steering Committee, they have
indicated they would like a search engine for the site and for the site to be more interactive. The
Web Steering Committee is recommending the City hire someone with the expertise to add this
functionality to the web site.
C. Quarterly Program Reports on Task Achievement
April 2000
Nancy Lof, Information Processing Technician, has attended additional training on web
site technology. New software was purchased to optimize photographs, which allows
faster user load times when accessing our site. For an example, the City Council page
was redesigned with this new software.
An internal Web Steering Committee has had an initial meeting. One representative
from each department attends meetings on a quarterly basis and works with Nancy and
their departments to continuously review, update, and expand use of this
communication tool.
Examples of changes and uses of the web site include:
• Updates of the progress (and meeting announcements) of the Transportation
Bond Task Force.
• New links added; i.e. to Oregon Dept of Transportation for the 217 & I-5
construction.
• New maps available for public view.
• A welcome message to the newly annexed Walnut Island residents.
• News releases.
June 2000
The Web Steering Committee has been meeting monthly to provide direction for the
growth of the web site. A draft philosophy statement has beer, completed and is
Council Goal Summary and Recommendations Page 35
being readied to forward to Executive Staff for review. The Committee has also
developed a list of needs for the City. The Committee will be prioritizing the list,
however it appears the need for a web site search engine and interactive forms are
top priorities for all departments.
Office Services staff did a presentation on the web site for Council. Council
suggested adding a search engine, council e-mail links and a consistent header on
each page to enhance the web site. Following up on the suggestions, the e-mail links
and web page headers were added. Different options for search engines are being
researched and we anticipate the search engine being added this year.
Areas of the web site that have been added or updated:
• The Balloon Festival information was posted on the web site. Hits for the first
two Saturdays of the month were pretty typical (28-30 hits.) The Saturday of the
festival there were 114 hits.
• Current park projects along with pictures are being posted.
• Agendas for Planning Commission and Hearings Officer and Council meetings
are being posted.
• Departments have updated their web sites and more forms are available on-line.
• Staff is reviewing the options for on-line lien searching.
September 2000
The Web Steering Committee has continued to meet to discuss how to manage the
growth of the City's web site. After prioritizing the departmental needs and interests,
Paul deBruyn was brought into the discussion to help us determine the best way to meet
the Committee's goals. A major area of discussion has been whether we can get the
needed expertise through contracting with a vendor or if an in-house position is needed
to monitor and direct the sites growth. Mr. deBruyn recommended an in-house
position. Web Steering Committee members have been working on the position
justification and a job description. The information will be forwarded to management
this next quarter for consideration.
The Web Steering Committee's proposed policy on posting information on the City's
web site for non-profit organizations went before Executive Staff. It was decided that
for the present time only events that are City-sponsored would be posted.
New additions to the web site include:
• Working in conjunction with PGE - one-stop utility shopping
• Posting of bid advertisements
• Complete Tigard Municipal Code on-line
• Opinion poll for Visioning
• New look for the Library's calendar
D. Future Actions
The Web Steering Committee has identified 27 functions they believe would be utilized by the
public and make the City's site more interactive. During the identification process, the
Committee realized they do not have the technical knowledge to determine the best way to
Council Goal Summary and Recommendations Page 36
develop the applications. Consequently, a recommendation for a Web Architect is in process. If
approved departmentally and through City Administration, the position will go to City Council
for approval in 2001. Future resources will include purchase of new software and possibly
hardware, however, we will look to the Web Architect or Consultant to determine what the
actual needs will be.
E. Recommendations
It is recommended that the task be continued in 2001. As the Internet continues to grow, the
public will look to our site for information about the City, the services we provide, what
business they can conduct through the site, and how they can communicate their thoughts and
ideas with us. (Note: Attached is a memo dated November 29, 2000, from Nadine Robinson and the Web
Steering Committee. The memo outlines the need for a new position to assist in the completion of this
task.)
Council Goal Summary and Recommendations Page 37
Task 3
Strive for implementing a paperless Council meeting in 2000. Staff will investigate the steps
involved to convert to Council use of notebook computers, receiving Council packet
information via the internet, rather than the present Council packet materials.
A. Background
This task was assigned during the goal-setting session for year 2000 goals and tasks. Staff has
been developing plan to outline the steps necessary to make a paperless agenda packet
available for Council and the public via the City's web site.
B. Tasks Anticipated
It is anticipated that this task can be completed by the end of the fiscal year. Steps will include:
• Developing a process for staff to electronically submit agenda packet material.
o Setting up a notebook computer as a prototype for at least one Council member to
assist staff in working out any problems.
• Determining how many "paper" copies we will continue to provide.
e Determining how revised agendas will be processed.
• Developing a filing system for approved Council items (e.g., resolutions,
ordinances, contracts), since these items will now be filed in one location.
• Determining how confidential information shall be accessed by Council members.
C. Quarterly Program Reports on Task Achievement
The following are the quarterly update reports on accomplishment of this goal:
April 2000
Paul deBruyn and Cathy Wheatley met to review ideas for transitioning to a "paperless City
Council meeting packet." Paul is in the process of identifying equipment needed (for example,
should we purchase laptops for each City Council member) and the best way to transmit the
City Council packet to the City Counci::rembers. Faul and Cathy are also reviewing what
other cities are doing in this area.
June 2000
At the May 16, 2000, Council meeting, it was decided that the first step towards automating the
routing of information to the Council be the addition of e-mail links on the City web site. As a
result of that meeting, we have added an e-mail link for each Council member. Mail from
citizens to Council members via these links is routed to Cathy Wheatley with the individual
Council member's name specified. Cathy Wheatley receives the mail and reroutes or takes
action as needed.
September 2000
Paul deBruyn has installed a document scanner for primary use by the Finance department, but
with an automatic document feeder attached. This will enable the operator to insert up to fifty
sheets of documents to be scanned and the feeder will scan each sheet automatically. This will
Council Goal Summary and Recommendations Page 38
vastly decrease the labor and time required to scan in the various documents that are included
in the Council packet.
The City's Computer Services staff has prepared a laptop for use by a Council member who will
participate in our trial period. We are working with a web vendor for assistance in the
modifications to the web page to execute a download procedure.
Cathy Wheatley attended the Oregon Association of Municipal Recorders Conference in
September 2000. One of the sessions was devoted to "Technology in the Recorder's Office" and
a portion of this session dealt with the "paperless Council packet." Th- City Recorders from
Bend and Redmond shared their experiences. Both of these cities publish packets electronically,
which are available on the Internet. Here are some highlights of that presentation:
• It appears that it is best if the packet can be published in a "text based" format. The City of
Redmond uses Adobe Acrobat for the download reader.
• During a "transition period" a hard copy of the Council packet is still needed for some
users.
• Because the packet material is available on the Internet, other interested parties (including
citizens, attorneys, City staff) can download those portions of the packet that are of interest
to them.
• A hard copy still serves as the "record."
• No cost savings are realized. Once the system is online, staff time and costs for packet
preparation are about the same because of initial input of data (i.e., scanning and
formatting), support, and maintenance needs. However, the advantage is that the
information would be available to anyone with computer access.
• Laptops will need to be purchased for each of the Councilors along with two power
adapters; one for home use and one available at City Hall.
• Councilors can have the ability to write notes for agenda items and then "bookmark" them
for quick accessibility.
• Open meeting law requirements and public record requirements must be followed. For that
reason, Redmond did not install e-mail access for their Councilors.
Also, there are a number of other questions and issues that can and will be resolved. For
example, how would staff members access Council packet information? Would it be necessary
to have a number of laptops at the Council meeting for staff members as well, or will hard
copies of the packet still be necessary?
The City Recorder will continue to work on this goal during the last quarter of 2000 with City
staff and seek assistance from the experience of other cities that use a paperless council system.
The target for implementation is during the second quarter of 2001.
D. Future Actions
On December 19, 2000, the majority of Council indicated that staff should move forward with
the paperless Council project. Staff will concentrate on developing the internal processes for a
prototype for a Councilor to use in the first quarter of 2001.
Council Goal Summary and Recommendations Page 39
E. Recommendations
The task should be completed by the end of 2000. Refinement of the process will continue in
2001. As we take thJs step forward in "E-Government;" we will be better able to determine
what our next step should be.
I:\ADM\CITY COUNCIL\GOALS\2000\COMBINED GOALS.DOC
Council Goal Summary and Recommendations Page 40
. a
Agenda Item No
Meeting of l -AD -W
Library Construction
Goal: The City Council continues to explore the idea of a new Library facility.
Recognizing the inadequate size of the current Library facility the City Council could
take all necessary steps leading to placement of a bond measure on the May or November
2002 ballot for a new Library.
A. Background
The Tigard Library began in 1963 after the Tigard Junior Women's Club did months of
fundraising and book drives. Volunteers built 300 feet of shelf space in the old City Hall
on Main Street. Initially, the Library was run totally by volunteers. In 1964-65, the City
budgeted $175 for part-time staff. In 1967, the Library moved into the former Sealy
Mattress factory.
In 1984 after several bond measures failed, Tigard residents approved a bond measure for
a new City complex. Included in this complex were the Library, City Hall and the Police
Department. In 1986 the current facility opened and in 1994 after a donation was made
to the City an addition was added so the current square footage of the facility is about
13,000 feet.
In 1996-1997 a citywide long-term space needs analysis was conducted. This study
examined the long-terry. needs of the City as a whole. In July of 1998 City Council
authorized a $17.8 m_ ,ion bond measure to address the overall needs of the City be
placed on the November 3, 1998 ballot. $12.6 million of this bond measure was for the
construction of a new Library. The square footage of this facility was projected to be
about 42,000 squ, a feet. This bond measure failed.
In 1998 the Library received a generous bequest from the Grace T. Houghton estate. This
bequest was to develop a "Reading Room" for the Library. During 1998-1999, in light of
this bequest, a Li} rary Expansion Committee was formed and an RFP was sent out to
look at the possibility of expanding the current facility on the current site. A number of
environmental concerns were discovered during the time of this investigation. Given the
change in the wetland laws and other environmental concerns, Mayor Jim Nicoli
recommended looking offsite and began the investigation of the possibility of a new
facility.
In early 2000, the City Council and Budget Committee met and concluded that rather
than expansion of the existing facility, a new Library was needed in a location other than
at the present civ( center property.
The current service population of the Library is 49,068. The service population for
Tigard consists of Tigard residents and a percentage of unincorpated Washington County
residents.
The City Vision supports enhancing the library. The Vision Task Force has stated: The
Library has adequate facilities available for efficient delivery of life-long learning
programs and services for all ages.
B. The following is a list of activities associated with this project that have been
completed
• The Library Expansion Committee was formed in late 1999
• Early in 2000, the City Council and the Budget Committee recommended
investigating the feasibility of a new Library facility
• Early 2000, BML Architects were retained by the City to study the need for a new
Library
• In April of 2000, focus groups met with BML and Cynthia Ripley Architects to
discuss the components of a new Library
• In May the consultant wrote a "Needs Analysis" report
• In June the Expansion Committee met and reviewed the draft report
• In July the consultant met with the committee to present the findings of the "Needs
Analysis"
• In August the committee reviewed basic site models with the architect and accepted
the "Needs Analysis" report.
• In August the committee was renamed by the City Council (Tigard New Library
Construction Committee) and given the charge to meet on a regular basis, and
forward recommendations to the Tigard City Council so the Council may consider
placing a bond measure on the November 2002 ballot.
• In September a brief update of where the Committee is in the process was given by
staff to Council and the Needs Analysis report was distributed to Council.
• In October the architects and the consultant met with the staff to articulate the
programming needs for a new Library
• In October an interview process was conducted by the Mayor and City Council to
expand the Committee
• In November the Committee was expanded by six citizen members
• In November the architects met with the Committee and began the preliminary review
of possible sites
• In November a brief update of Committee progress was given by staff to the Council
• In December the draft report of the programming needs for the Library was delivered
by the consultant
• In December the Committee met to continue the review of sites
C. Demonstration of Need
The architectural firms BML and Ripley Associates were contracted in early 2000 to do a
three-part study. This study consists of a needs analysis report, the development of a
library building program to accommodate the services and a site analysis. The needs
analysis report is a study to assess both the current and future needs of the library in order
to project the appropriate service plan, staffing and size of the library for the next 15-20
years. The library building program is a first step in design of a new library. The site
analysis is the process of site selection and concept of design.
In April of 2000 the architects met with citizens from the community, local business
people, members of the Library Board and the staff in a series of focus group meetings.
In the focus group sessions the participants most often commented on how overcrowded
and noisy the current facility is. The focus groups also commented on technology,
collection size and the desire for quiet reading space. The following are excerpts from the
study:
1. Technology/public comments from the focus groups
The Library's computers are always busy and the public would like additional
workstations available to use. There is a desire by the public to have additional
workstations for access to the Internet, word processing and the Online Public Access
Catalog (OPAC)
2. Collection Size: Current collection size is 2.2 volumes per capita. Current circulation
is 14 volumes per capita. Recommended collection size is 2.5 volumes per capita.
Users increasingly come to the library to borrow audio-visual materials including
videos, audiotapes, CDs and DVDs, as well as books, magazines and newspapers. In
the current facility there is not adequate space to develop these areas of the collection.
3. Quiet Space to head/ public comments from the focus group
Many participants stressed the need for a quiet room where they could sit and read.
People expressed the desire that the library space be structured to provide quiet space
to read and to study.
Since the Library is at capacity in the current facility it is difficult for it to fully realize its
potential to contribute/enhance the educational and cultural opportunities it provides to
the community.
The Needs Analysis concludes with recommendations for a plan of service.
D. Future Actions for consideration
The Programming Report will be completed and presented to the New Library
Construction Committee in January/February 2001
® The New Library Construction Committee will review possible sites and narrow the
list in January 2001. The Construction Committee will recommend to City Council a
short list of possible sites in spring 2001.
BML Architects will develop a concept design, and project budget
The Construction Committee will present a recommendation to Council in late
spring/summer 2001
• The recommendation will include site, programming needs for a new facility,
projected size of the new facility and cost projection/project budget
• Council will consider acceptance and approval of the recommendation from the
Construction Committee
• The public will be informed of the siting process and the pros and cons of various
locations, scheduled for presentations in summer 2001
• Authorization will be sought from Council to place a bond measure on a 2002 ballot
• Initiation of the public information phase resulting in factual information being
distributed to the public regarding the proposed bond measure
E. Options for the City Council to consider
• Continue with this timeframe and look at placing a bond measure on the ballot in
May or November of 2002.
• Complete the current process and wait until a later date for the question to be placed
before the voters.
• Stop the current process and wait until a later time in the future yet to be determined
to complete the process.
F. Recommendation
The staff recommendation is for the City Council to direct the Construction Committee to
continue its work. The Construction Committee should report its findings following the
scheduled outlined above and make a recommendation to the City Council. The City
Council then may make a decision on the direction to go.
1:1ADM\CITY COUNCILWALS120001IBRARY FUTURE GOAL.DOC
CITY OF TIGARD
Engineering Department
Shaping A Better Community
MEMORANDUM
CITY OF TIGARD
13125 SW Hall Blvd.
Tigard, OR 97223
Phone 503-639-4171
Fax: 503-624-0752
TO: City Council
Bill Monahan, City Manager
FROM: Gus Duenas
City Engineer
DATE: January 8, 2001
SUBJECT: Citywide Sewer Extension Program
Many of the developed lots in the City without City sewer service are typically on septic systems
that are 30 years o,1 or more. Failed septic systems create health hazards to the community. It is
extremely difficult to react to failed septic systems that occur at random throughout the City. The
current policy does not provide a program for systematically extending sewer to all developed
but unsewered areas Citywide. The ideal solution is to extend sewers to all unsewered areas such
that City sewer would be available as these systems fail.
During the December 19, 2000 City Council meeting, Council indicated a preference for
systematically extending sanitary sewers to all developed but unsewered areas Citywide through
the formation of City-initiated sewer reimbursement districts. In addition, Council indicated a
strong interest in combining this program with an incentive package that would encourage
residents to connect soon after sewer service is made available to them. Funding is available in
the Sanitary Sewer Fund to establish a 5 to 6 year program for providing sewer service to all
developed areas Citywide.
Since establishment of such a program would be a change from the existing policy, the attached
paper presents information that may be helpful to City Council in the goal-setting meeting
scheduled for January 16, 2001.
The staff recommendation is that City Council adopt a Council Goal to extend City sewers to all
developed residential areas in the City without City sewer service and direct staff to perform the
following:
® Plan the systematic extension of sewers Citywide
■ Utilize City-initiated reimbursement districts to provide service to all developed residential
areas
Establish a long term program (5 to 6 years) for design and construction of the improvements
Implement the program through the annual Capital Improvement Program
Staff requests direction from Council on the potential incentives that Council would consider
implementing as part of an incentive package to encourage residents to connect to sewer.
Following that direction, staff will prepare that package of incentives for Council action in a
future meeting.
Attachment
c: Vannie Nguyen
Greg Berry
1:\Eng\Gus\Word Documents\Citywide Sewer Extension Program
Memorandum to City Council on Sewer Extension Program
Page 2 of 2
Citywide Sewer Extension Program
Issue
There are currently about 683 residential lots throughout the City, plus about 79 commercial lots
in the Triangle Area without sewer service. These lots without City sewer service are typically
on septic systems that are 30 years old or more. Failed septic systems create health hazards to the
community. It is extremely difficult to react to failed septic systems that occur at random
throughout the City. The current policy does not provide a program for systematically extending
sewer to all developed but unsewered areas Citywide. The ideal solution is to extend sewers to
all unsewered residential areas such that City sewer would be available as these systems fail.
Commercial areas would provide the public improvements necessary, including sanitary sewer
extensions, as development occurs.
How should the City provide sewer service to these developed residential areas that remain
without service? More particularly:
1. What financing mechanism should be used to fund the construction of the sewers?
2. How should sewer construction projects be scheduled and prioritized?
3. What incentives should be available to owners to encourage owners to promptly cornett to
the sewer once it is available? If new incentives are offered, should there be compensation to
owners who have previously paid fees to connect?
Background
Current Policy
In 1996, Council established the Neighborhood Sewer Extension Program to provide sewer
service to developed areas requesting service. The Program is offered to lot owners within the
City. Owners outside the City must annex to the City to become eligible for the program. Under
the program, the City installs public sewers to properties within a project area. At the time the
property owner connects to the sewer, the owner would reimburse the City for a fair share of the
total project cost. There is no requirement to connect to the sewer or pay any fee until
connection is made. In addition, each owner is required to pay a connection fee of $2,335 and is
responsible for disconnecting the existing septic system according to County rules and for any
plumbing modifications necessary to connect to the public line. Applications to connect must be
accompanied by full payment of the reimbursement and connection fees; installment payments
are not offered.
Citywide Sewer Extension i'olicy Report
Page 1 of 4
To be considered for the program, a neighborhood needs to submit evidence of resident support
for a project. Projects are only proposed when requested by a neighborhood. Consequently, the
City has not developed an overall plan for extending sewer service to all areas that remain
without service.
To encourage early sewer hookups, City Council established the Neighborhood Sewer .
Reimbursement District Incentive Program on October 13, 1998. This program limited the
amount any owner was required to pay for a share of the public sewer to $8,000 up to a
maximum of $15,000 if the connection was completed within one year from when it was first
available.
Recent Council Action
At its November 14, 2000 meeting, Council received a staff report on the results of a survey of
owners within the recently annexed Walnut Island area to determine the amount of interest in
participating in the City's Neighborhood Sewer Extension Program.
The survey results were inconclusive in that many owners did not respond. The responses
received indicated insufficient interest in the program for staff to recommend any projects.
Council therefore directed staff to prepare a report on what changes could be made to the
program to both expand the sewer system infrastructure and provide incentives that could be
offered to owners to increase interest in the program.
Council received this report on December 19, 2000. Four options were discussed:
■ Reimbursement Districts through the Neighborhood Sewer Extension Program,
■ Reimbursement Districts initiated by the City,
■ City Local Improvement Districts, and
■ Participation in the proposed Unified Sewerage Agency Local Improvement District
program.
Council also discussed additional incentives that could be used with these options to encourage
owners to promptly connect to the owners. Three types of incentives were discussed:
■ Installment payments
■ Payment by the City. of a portion of the connection fee, reimbursement fee or installment
payment if an owner promptly connects to the sewer
■ Extension of the period for availability of incentives
Following discussion, Council found that Reimbursement Districts initiated by the City, combined
with one or more of the discussed incentives, might best accomplish providing service to the
remaining unserved areas. There is an ending fund balance of approximately $7 million in the
Sanitary Sewer Fund. In addition, almost $2 million in sewer fees, conne^±ion charges, and
interest are collected each year. Funding is therefore available for establishment of a program to
Citywide Sewer Extension Policy Report
Page 2 of 4
systematically extend sewers throughout the City and thereby provide service to all remaining
unserved areas within five to six years.
Proposed Policy Change
Establishing a program to systematically extend sewers throughout developed but unsewered areas
Citywide would be a change in policy. During the Council meeting on December 19, 2000, the
Council preference was to move in this direction. This paper is prepared for Council to consider
during the goal setting session on January. Adoption of a Council goal to provide sanitary sewers
Citywide would provide the direction that staff needs to develop this program and begin
implementation during the remainder of this fiscal year and in the fiscal years to come.
Possible Incentives
The following is a detailed discussion on the potential incentives for residential lots that could be
established to encourage residents to connect. Combining these incentives with City initiated
reimbursement districts could be accomplished in a number of ways.
Installment Payments: Owners within a reimbursement district could be given the choice of
whether to pay fees in a lump sum or in installments. Those choosing installments would be
required to enter into an agreement with the City to ensure timely payments. As an additional
incentive, payment could be delayed until the connection to the sewer is completed. However,
providing installment payments could be problematic since there is no provision for creating
a security interest to secure the payment of the installment payments. A lien could be placed
on each property as part of individual agreements with homeowners. However, taking action
on a lien for non-payment is a serious matter that requires careful consideration and probably
would not be a situation the City would want to be involved in.
■ Connection Fee Subsidies: Currently, connection fees are paid in full at the time of connection.
In addition to the City paying a portion of the fee, the City could also allow owners paying in
installments to include the connection fee in the installment payments.
■ Reduction in Fair Share Reimbursement Cost: Allowing owners to pay the reduced
reimbursement amount for an increased period of time could provide further incentives.
Currently, owners must connect to the sewer within one year of its availability to take advantage
of the reduced fee. There are many variations, but three reasonable actions that could be taken
are as follows:
■ Extend the period for hookup to three years
■ Reduce the reimbursement cap from $8,000 to $6,000
■ Waive the interest amount as long as the hcokup occurs during the three year period
This would result in a City subsidy of $325,000 oj- 23% percent of the total cost of completed
reimbursement districts plus two proposed districts. This amount includes $50;000 that would be
required to compensate owners who have already paid the fee at the higher rate.
Citywide Sewer Extension Policy Report
Page 3 of 4
City initiated Reimbursement Districts are well suited for extending sewers on a schedule
determined by the City and may be conveniently combined with any of the fee reduction or
deferment incentives.
The Urban Services and Metzger Areas
The City can establish a program to systematically extend sewers to all developed but unsewered
areas within the City. But what about the Ui an Services Area and the Metzger community,
should. annexation include these areas in the future?
Metzger
The unincorporated portion of Metzger is completely served so there is no need to offer
the program here.
Urban Services Area
The Urban Services Area to the south and east of Bull Mountain could become eligible
for the Program upon annexation. This area is largely developed with most of the recent
subdivisions already having sewer service. A few of the older subdivisions are without
service. There are a number of larger lots that could be subdivided. The Unified
Sewerage Agency currently provides sewer service in this area. This responsibility
would pass to the City upon annexation. Although the Unified Sewerage Agency has
included this area in its master plan, additional planning would be required to include this
area into the City's sewer extension program. Sewers for developments could continue to
be constructed without additional City planning.
Recommendations
Staff recommends that City Council adopt a Council Goal to extend City sewers to all developed
residential areas in the City without City sewer service and direct staff to perform the following:
■ Plan the systematic extension of sewers Citywide
■ Utilize City-initiated reimbursement districts to provide service to all developed
residential areas
■ Establish a long term program (5 to 6 years) for design and construction of the
improvements
■ Implement the program through the annual Capital Improvement Program
Staff requests direction from Council on the potential incentives that Council would consider
implementing as part of an incentive package to encourage residents to connect to sewer.
Following that direction, staff will prepare that package of incentives for Council action in a
future meeting.
l:\Citywide\Citywidc Sewer Extension Policy Report
Citywide Sewer Extension Policy Report
Page 4 of 4
Public Art
The Tigard community would benefit from artworks displayed in a variety of places
throughout the area. These works of art would contribute to the local quality of life,
and provide opportunities for adult and youth community members to contribute to
their city.
Background:
Approximately 10-15 years ago an existing Tigard - Tualatin arts committee disbanded.
Since then, there has been no community-wide group focusing on the development of
community art pieces. At the beginning of his second term of office, Mayor Jim Nicoli
enthusiastically articulated a vision of public art in the Tigard community. He foresaw
art in several formats including murals, sculpture and movable temporary panels.
About that same time, the merchants in the vicinity of Main Street began working
together to increase the viability of the businesses in that area including different means
of bringing people into that area.
On January 18, 2000, City staff made a report to City Council on the idea of producing a
large mural on the concrete panels under Highway 99 where it passes over the railroad
tracks near Tigard and Main Streets. Council directed staff to gather information about
successful murals projects in the other communities and suggested that other local sites
be investigated. The concrete panels under Hwy. 99 were considered too dark and not
sufficiently visible except to drivers and pedestrians on Tigard Street. The Council
supported the concept of community art projects as opportunities for the City to partner
with other Tigard organizations and with individuals, and the possibility of involving
citizens who might be attracted to artistic endeavors.
Following the Council's direction, the Volunteer Coordinator visited two communities
that have had long-term community mural programs and contacted 3 other
communities by phone. Everyone contacted in those communities was enthusiastic
about the murals in their cities. Consensus was that community members, for the most
part, liked the murals - the concept of the large art works, the content and the
execution. One community documented an increase in visitors to the part of town
where the murals were located. Each community had a citizen committee that made
decisions regarding content and location of the artworks, selected the artists and helped
raise the necessary funding. In nearly every instance, the murals were painted on
private property. Sometime the property ovmer signed a contract agreeing to keep the
wall and the art in place for a specified number of years and some property owners
contributed part of the cost.
Last spring, an ad hoc committee in Tigard began meeting periodically to explore a
variety of issues involving public art projects. Participants include representatives of
the Tigard-Tualatin School District, the Tigard Chamber of Commerce, the Tigard
Central Business District, Tigard Area Historical Preservation Association, 2 local
artists, an art teacher, parents of local school children and, recently, 2 students from
Fowler Middle School. All members of the ad hoc committee enthusiastically support
moving forward with an initial project. Criteria are being recommended, and sites and
possible content have been suggested. Outcomes so far include:
Philosopher
1. Art is important throughout an individual's life and throughout the life of a
community.
2. Art projects could be opportunities to involve community members in a variety of
ways; perhaps in the research, design, execution, funding, or the maintenance of the
piece. The extent and type of involvement would vary depending upon the project
and the artist.
3. Art projects are opportunities for mentorship, intergenerational activity, and the
success of individuals, groups and the community as a whole.
4. Each art piece can be seen as a project in itself as well as part of a broader program
of public art in Tigard.
5. A community-based selection committee would be responsible for selecting the
artist, content, location and medium of each piece.
City of Tigard's Role:
1. Provide a staff liaison to serve as an active member of the ad hoc committee.
2. When appropriate, allow participation of a staff person who can provide technical
information regarding municipal codes, ordinances and other legal requirements.
3. If an art piece is considered for placement on public property, participate in
decisions regarding site preparation, security and maintenance.
4. Provide financial or in-kind support, if requested
5. Provide publicity through the Cityscape and reports from the community-based
committee in the public forum of City Council meetings.
Criteria for art work:
1. Content would reflect the history, character and uniqueness of Tigard
2. Art could be permanent, long lasting or temporary
3. Art could be placed on private or public property
4. Finished projects would be professional in appearance and a source of pride for the
community.
5. Continuity among individual pieces could still incorporate a variety of styles and
media.
6. Project development will consider the need for maintenance of the piece.
Possible sites:
1. Large highly visible blank walls on private property for murals (example: the
Tigard Sub Shop on Main Street)
2. Traffic island on Walnut and Tiedeman intersection
3. Concrete supports under Hwy 99 at Tigard Street
4. Buildings on Hwy 99, such as Grange and the old TTSD Administration Building
5. Right-of-way sites where travelers enter or exit Tigard for portal signs
6. Sculpture in parks
Resources: (funding, supplies, equipment, talent, labor, in-kind donations)
1. Local businesses and service groups
2. Tigard-Tualatin School District, including the Art-After-Hours program
3. Local artists
4. County and Regional resources such as Regional Arts and Culture Council
5. City of Tigard
6. Additional sources as yet unknown
Suggested tasks for 2001
1. Conduct a community survey: Although the committee participants are excited and
supportive of the idea of public art, a community-wide survey would elicit comment
and, hopefully, participation from the larger population. The survey could be
distributed in and issue of Cityscape.
2. Encourage the Fowler Middle School students to continue developing an idea for a
piece of art on the Walnut/Tiedeman traffic island including working with City of
Tigard and Tigard-Tualatin School District staff.
3. Begin researching a large public mural reflecting Tigard's primary streets and
buildings as they appeared in the early 1900's.
4. Investigate the advantages and disadvantages of forming a non-profit organization
specifically for the future development of public art in Tigard.
Council Goal:
The City of Tigard will coordinate the efforts of a community-based Public Art
Committee to develop public art in Tigard.
K\ART\COUNCIL GOAL 1'01.DOC
f1AEMORANDUM
TO: City Council
Bill Monahan _~~n
FROM: Liz Newton V~/ ,
RE: Citizen Involvement Team
DATE: January 8, 2001
Discussion paper on the City's Citizen Involvement Team (CIT) program and how it fits
with the City's overall community involvement program.
Background:
The City's CIT program was started in -the fall of 1992. The stated purpose of the
program is to "serve as broad-based organized forums for the identification of the
public's concerns and values." The CIT program took the place of the NPO's, which
only dealt with land use and were perceived by some as an additional land use approval
authority.
At the time the CIT's were created, the Park Board, Transportation Advisory Committee,
and Solid Waste Advisory Committee were disbanded. The responsibilities of the Park
Board and Transportation Advisory Committee were transferred to the Planning
Commission. The City Council also decided that task forces would be used to deal with
short-term projects or issues.
Since the CIT program was designed to be grassroots, the membership structure was
designed to be as inclusive as possible with no attendance requirements. Members are
defined as persons who live, own property or a business in the CIT area. The City is
divided geographically into four CIT areas: East, West, South, and Central.
Initially, four CIT meetings were held each month, one for each area. When attendance
at the Central CIT meetings dwindled after the first couple of years, the Central and
West CIT's began to meet jointly. A couple of years later, attendance at the East CIT
meetings decreased and at the same time, it became apparent that all of the CIT's
shared interest in many of the same topics, that staff was presenting the same or similar
material to three different groups. A decision was made to combine the CIT meetings
into one a month. The meetings moved to the Senior Center, which is fairly centrally
located and was not identified with any one CIT. In early 2000, the CIT meeting was
moved to the City Hall to take advantage of the newly installed cable television cameras
and the meetings began airing live.
Historically, CIT meetings have had good attendance for controversial topics and/or
when citizens believed they would be directly affected by an issue and hoped to
influence decision-makers, or if citizens believe their input will make a difference.
Attendance is lower when meeting topics are purely educational or informational. Over
170 people attended the CIT meting to discuss the 130th Avenue bridge. Nearly 80
attended the meetings to discuss the Kable Street connection. Close to 50 attended the
South CIT meetings to discuss lowering the speed on Hall Boulevard and the traffic
signal on Durham at 79th.
General CIT Program Evaluation:
The general citizenry is not likely to attend a meeting unless they believe the topic for
discussion directly affects them. Often, attending a CIT meeting does not impact a
decision. Attendance is higher when attendance will affect decisions. Many citizens are
frustrated with meetings that don't seem to matter. However, some citizens do regularly
attend CIT meetings to become informed and educated on issues and the CIT format
works well to educate and inform. It is probable that since CIT meetings are now shown
on cable, some citizens who did not regularly attend meetings benefit from the
information by watching at home.
Suggestions to improve the CIT Program
The CIT program should continue with some modifications. There are real benefits to
having scheduled airtime on cable television and that should be retained. CIT meetings
need not be held unless there is a need for input or feedback from the public on a
specific topic, such as the CIP budget process. Educational/informational program
should air when CIT meeting are not held to take advantage of airtime. Audiences may
also participate but these programs may be recorded at more convenient times for staff
or when other meetings are held. Examples include Land Use 101, Vision Task Force
meetings or even community events. In either case, for the CIT meetings or other
programming, more consideration should be given to the at-home viewer, particularly in
presentation graphics and audio.
Other Citizen Involvement Opportunities:
The CIT program is just one of the many citizen involvement tools available to citizens
and staff. A brief description of other opportunities follows:
• Communication Plan - A plan developed by and for staff of ways to use a
myriad of communication tools including print material such as brochures, the
web page, media interaction, and presentations. The plan is in a notebook
format and includes several examples.
• Neighborhood Meetings - These meetings are held prior to public hearings
on development proposals. Owners of property within 500 feet of the subject
property are notified of the meeting. This spring, staff will evaluate the
effectiveness of these meetings and make recommendations for
improvement.
• Press Releases - Staff prepares an average of one press release per week
for distribution to the media. The purpose is to get the information out in a
timely manner or highlight City successes. Beginning this year, staff will track
which press releases get into the paper.
Community Connectors - This program uses volunteers to serve as liaisons
between their neighborhood and the City for two-way communication. An e-
mail goes out to Connectors every other week with current information about
community issues and events including road construction updates, upcoming
meetings of interest, how to access processes and information, and seasonal
tips. The goal is to continue to expand the program so all residents and
businesses are connected.
• Cable Television - With the installation of cameras in the Town Hall, the
opportunities for cable programming are tremendous. This coming year, the
focus will be getting volunteers adequately trained to cover programs,
expanding meeting coverage to include Planning Commission and other
public meetings, and developing some educational programming such as
Land Use 101.
• Cityscape - The Cityscape newsletter continues to be a popular and effective
tool to communicate with citizens. The only drawback is the schedule - the
creation and printing process takes about 2-1/2 weeks. Cityscape is a great
tool to provide general advance notice of meetings, events, and changes in
fees, policies, etc.
• Web Page - The Web Page continues to get more use by both departments
adding information and citizens accessing information. The benefit of the
Web Page is that, unlike the Cityscape, information can be disseminated
immediately. The downside is that not all citizens have web access.
• Goal Guide - The Administration Department will begin producing a brief
"Goal Guide" in February. This will be one to two pages that will inform the
public of the progress on City goals. The Goal Guide will be posted on the
web, placed in the lobby of City buildings (including the Library) and available
at public meetings. Each Goal Guide will feature accomplishments on one
goal and include the status of each goal.
• Bulletin Board - This tool will be on cable television. Staff is working with
TVCA to explore an upgrade to the current bulletin board that now shoe s a
limited meeting schedule. TVCA is addressing some software issues. The
goal here is to incorporate an expanded meeting schedule and other
information such as current Library programming.
\\TIG333\USR\DEPTS\NDM\L!Z\CIT - GOAL SETTING 2001 MOC
.0
Agenda Item No. 5
Meeting of 1 LP O r
MEMORANDUM
TO:
Bill Monahan, City Manager
FROM:
/r
Cathy Wheatley, City Recorder Cf~
RE: Council & Staff Liaison Appointments
DATE: January 9, 2001
Attached is material to assist with the Council discussion on Council and Staff Liaison
Appointments on January 16, 2001:
1. Updated Council & Staff Liaison Appointments Matrix
2. Memo dated December 4, 1994, interpreting Charter Section 20, concerning
appointments to be made by the Mayor.
3. Request for appointment from Lou Ogden for an MTAC nomination (also for an
alternate and, if desired, for a second alternate).
4. Information on the Public Safety Coordinating Council
Attachments
I:\ADM\CATFM000NCIL\LIAISON APPTS - MEMO JAN 01.DOC
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ODONNELL RRMIS ET AL 503-243-2944 Dec 5.94 11:02 No.009 P.02
O'DONNELL RAMIS CREW
CORRIGAN & BACHRACH
ATTORNEYS AT :AW
= N.W. Hoyt sum
pcnivw, ormon 97209
IVJM:ONE-. (902) 222-4402
FAX: (503) 24344
DATES December 6, 1994
TOt William A. Monahan, City Administrator
Cathy Wheatley, City Recorder
FROM: Pamela J. Beery, City Attorney's Offica~ &
RE: interpretation of Charter Section 20
Issue: Section 20 of the Charter states that, "the mayor shall
appoint the committees provided by the rules of the Council."
Question: Which committees would fall under the directive of
Charter Section 20?
: We believe Charter Section 20 should be interpreted to
give the mayor the authority to appoint fellow councilmembers to
internal committees which have been formed by Council rule. A
review of the rules adopted by the Council indicates that there are
currently no committees provided for by rule.
We also contacted Sandra Arp, Staff Attorney for City/County
Insurance Services, concerning the meaning of Section 20. Ms. Arp
was involved in the drafting of the League of Oregon Cities Model
Charter on which Section 20 is based. Me. Arp confirmed that
historically this provision has been interpreted as we suggest.
In terms of committees which are created by an ordinance or a
resolution of the Council, where prospective appointees are from
the community, appointments should be made as provided in the
ordinance or resolution which created the committee.
Also, committees which originate from outside of the City do not
fall under Section 20 of the Charter as they are not committees
formed by the Council. it is up to the Council to determine how
appointments to these "extra-territorial" committees are made.
From the information provided in your memo, it seems that the
Council has consistently used either council motion or consensus
to appoint members to outside committees. This process is
appropriate.
ODONNELL RAMIS ET AL 503-243-2944 Dec 5,94 11:02 No.009 P.03
O'DONN9LL RAMIS CR9W
CORRI15AN & BAC}IRA H
Memo re: Interpretation of Charter Section 20.
December 9, 1994
Page 2
Conclusions The authority given to the Mayor by Section 20 of the
Charter is limited. Section 20 authorises the Mayor to appoint
fellow councilmembers to internal committees formed by rules of the
Council. All other appointments should be made as provided by the
ordinance or resolution which formed the committee; or by some
other process agreed upon by the council.
If you have any questions regarding this interpretation of your
Charter, please call.
plbVehl9W24Vh4rW-Me2
RECEIVED CAT.
DEC 2 6 2000
Administration
The Honorable Jim Griffith
Mayor of the City of Tigard
13125 S.W. Hall Boulevard
Portland, OR 97223-8144
Dear Mayor Griffith:
As you may know, the Metro Technical Advisory Committee (MTAC) is an advisory committee created to provide
technical assessments of regional growth management issues. Its membership includes a wide range of
organizations and interests (see attached representation list). MTAC develops technical analyses, observations
and recommendations for Metro Policy Advisory Committee (MPAC) consideration.
Each year, as required by the MPAC bylaws, MPAC confirms the appointment of all MTAC members. We are
asking that Tigard submit its nomination for the Washington County/Other Cities position as well as an alternate
and if desired, a second alternate. The other jurisdictions of Washington County are being contacted to fill this
position as well. The current member is Jim Jacks with the alternate position being vacant upon the resignation of
Tracy Lee. We encourage you to confer with these organizations for a coordinated response and single
nomination letter if possible. If we could receive your nomination by January 29, 2001, this will help ensure
prompt consideration by MPAC. Please send the letter to:
The Honorable Lisa Naito, MPAC Chair
Metro Growth Management Services Department
600 N.E. Grand Avenue
Portland, OR 97232-2736
If you have any questions about this letter or any other MTAC issue, please contact Paulette Allen Copperstone,
Program Assistant 2, at 503-797-1562.
Thank you for your consideration of this matter. We look forward to hearing from you soon.
Sincerely,
to t, 07C -
Lou Ogden, Chair
Metro Policy Advisory Committee
LO:MT:pac
\\alex\work\gm\gmadm\share\122100 MTAC Member solicitation or Confirmation Letter for 2001 Membemhip.doe
Enclosure
cc: Commissioner Lisa Naito (2001 MPAC Chair)
Andy Cotugno, Growth Management Services Director/MTAC Chair
Recycled Paper
www.metro-region.org
T D D 7 9 7 18 0 4
METRO TECHNICAL ADVISORY COMMITTEE ROSTER
As of November 2000
MTAC MEMBERS
MEMBER NAME
ALTERNATE NAME
PER JURISDICTION/
Address and Information
Address and Information
ENTITY
1. Clackamas
Doug McClain
R. Scott Pemble
County (Dept. of
Planning Director
Land Use Planning Manager
Transportation &
9101 SE Sunnybrook Blvd.
9101 SE Sunnybrook Blvd.
Development)
Clackamas, OR 97015
Clackamas, OR 97015
Phone: 503-353-4502
Phone: 503-353-4530
Fax: 503-353-4550
Fax: 503-353-7270
"dou m co.clackamas.or.us"
"scott em co.clackamas.or.us"
2. Multnomah
Gary Clifford
Susan Muir
County (Dept. of
Senior Planner
1600 SE 190`h Ave.
Environmental
1600 SE 190`h Ave.
Portland, OR 97233
Services/Land
Portland, OR 97233
Phone: 503-248-3043
Use Planning)
Phone: 503-248-3043
Fax: 503-248-3389
Fax: 503-248-3389
Susan.l.muir cpco.multnomah.or.us
" a .l.clifford co.multnomah.or.us"
3. Washington
Brent Curtis
Andy Back
County (Planning
Manager
Principal Planner
Division)
155 N. 1" Ave., Suite 350-14
155 N. 15` Ave., Suite 350-14
Hillsboro, OR 97124-3072
Hillsboro, OR 97124-3072
Phone: 503-846-3547
Phone: 503-846-3875
Fax: 503-846-4412
Fax: 503-846-4412
"brent curtis co.washin ton.or.us"
"and back co.washin ton.or.us"
4. Largest City in the
Gil Kelley
Bob Clay
Region; Portland
Director
Chief Planner
(Portland
1900 SW 4m Ave., #4100 (299/4100)
1900 SW 4m Ave., #4100 (299/4100)
Planning Bureau)
Portland, OR 97201
Portland, OR 97201
Phone: 503-82-7701
Phone: 503-823-7713
Fax: 503-823-7800
Fax: 503-823-7800
Gkelle Oci. ortland.or.us
bcla aci. ordand.or.us
5. Largest City in
Tom Coffee
Ron Bunch
Clackamas
Planning Director
Senior Planner
County; Lake
P.O. Box 369
P.O. Box 369
Oswego
Lake Oswego, OR 97034-0369
Lake Oswego, OR 97034-0369
Phone: 635-0285
Phone: 635-0291
Fax: 635-0269
Fax: 635-0269
"Tom C ci.osw o.or.us"
"rbunch ci.osw o.or.us"
6. Largest City in
Richard Ross
Brian Shetterly
Multnomah
Project & Policy Division Manager
Community Planner
County; Gresham
City of Gresham
City of Gresham
1333 NW Eastman Parkway
1333 NW Eastman Parkway
Gresham, OR 97030-3813
Gresham, OR 97030-3813
Phone: 618-2378
Phone: 618-2529
Fax: 669-1376
Fax: 669-1376
"ross ci. resham.or.us"
"shetterl ci. resham.or.us"
7. Largest City in
Wink Brooks
Pat Ribellia
Washington
Planning Director
Planning Supervisor
County; Hillsboro
City of Hillsboro
City of Hillsboro
123 W Main St
123 W Main St
Hillsboro, OR 97123
Hillsboro OR 97123
Phone: 681-6156
Phone: 681-6239
Tax: 681-6245
Fax: 681-6245
"winkb ci.hillsboro.or.us"
atrickr ci.hillsboro.or.us"
METRO TECHNICAL ADVISORY COMMITTEE ROSTER - Page 1
8. 2 Largest City in
Joe Grillo
Hal Bergsrria
Washington
Director, Community Development Dept.
Principal Planner, Community
County; Beaverton
City of Beaverton
Development Dept.
PO Box 4755
PO Box 4755
Beaverton, OR 97076-4755
Beaverton, OR 97076
Phone: 526-2422
Phone: 503-350-4037
Fax: 526-3720
Fax: 503-526-3720
"jgrillo@ci.beaverton.or.us"
Hber smaaci.beaverwn.onus
9. 2 Largest City in
Briar Nakamura
Bryan Cosgrove
Clackamas
City Manager
Assistant City Manager
County; Oregon
PO Box 3040
PO Box 3040
City
Oregon City, OR 97045
Oregon City, OR 97045
Phone: 503-657-7892 ext. 103
Phone: 503-657-0891 ext. 166
Fax: 503-657-7026
Fax: 503-657-7892
"nakamura ci.ore on-ci .or.us"
"ocb an ci.ore on-ci .or.us"
10. Clackamas
Dan Drentlaw
Alice Rouyer
County/Other
Planning Director
Planning Director
Cities
City of West Linn
City of Milwaukie
22500 Salamo Road #1000
6101 SE Johnson Creek Blvd
West Linn, OR 97068
Portland, OR 97206
Phone: 503-656-4211
Phone: (503) 786-7654
Fax: 503-650-9041
Fax: (503) 774-8236
"ddrentlaw ci.west-linn.or.us"
"rou era ci.milwaukie.or.us"
11. Multnomah
Rich Faith
John Andersen
County/Other
Community Development Director
Planning Director
Cities
City of Troutdale
City of Fairview
104 SE Kibling Ave.
PO Box 337
Troutdale, OR 97060
Fairview, OR 97024-0337
Phone: 665-5175
Phone: 674-6222
Fax: 667-6403
Fax: 666-0888
"rfaith ci.troutdale.or.us"
"andersen' ci.fairview.or.us"
12. Washington
Jim Jacks
Richard Myer
County/Other
Planning Director
City of Cornelius Planning Director (appt.
Cities
City of Tual--. 'in
pending)
18880 SW Martinazzi Ave
Tualatin, OR 97062-0369
Phone: 692-2000
Fax: 692-3512
"flacks ci.tualatin.or.us"
13. Clackamas
Christine Roth
Sandy Van Bemmel
County Citizen
18951 Indian Springs Road
14753 SE Monner Road
Lake Oswego, OR 97035
Portland, OR 97236
Phone: 624-9716
Phone: 658-3904
Fax: Same/Call first
Fax: 658-5754
"cck rou aracnet.com"
"sanvan tele ort.com"
14. Multnomah
John Aliand
David C. Johnson
County Citizen
10463 SW 53`d Ave
6407 SE Clatsop St.
Pcrtland, OR 97219-5837
Portland, OR 97206-8843
Phone: 503-283-1353
Phone: 771-2154
Fax: 503-283-1387
"'ohnall a r.u .edu"
METRO TECHNICAL ADVISORY COMMITTEE ROSTER - Page 2
Vacant
Vacant
en
Elizabeth Mros (Pending appt.)
7Tri-Met
Lynn Peterson
Strategic Planning Manager
Planner II
4012 SE 17`h Ave.
710 NE Holladay
OR 97232
Portland
Portland, OR 97202
,
T-M/HS
Phone: 503-962-4977
Phone: 503-962-2125
Fax: 503-962-6469
"petersonl@tri-met.org"
Fax: 503-962-2281
mrose@tri-met.or
. of Land
Jim Sitzman
Meg Fernekees
Portland Metro Area Field Representative
ervation &
Urban Planning Coordinator
DLCD
rDevelopm
ent
DLCD
Oregon St., #18
E
800 N
800 N E Oregon St., #18
.
.
Portland, OR 97232
Portland, OR 97232
Phone: 731-4065 ext. 34
Phone: 503-324-7144
Fax: 731-4068
Fax: Same
"meg.fernekees@state.or.us"
jim.sitzman@state.or.us or
sitzman@tele ort.com
Leo Huff
18. Oregon Dept. of
Gail Curtis
ODOT Region 1
Transportation
Senior Planner
ODOT Region 1
123 NW Flanders
123 NW Flanders
Portland, OR 97209-4037
OR 97209-4037
Portland
Phone: 731-8228
,
Phone: 731-8206
Fax: 731-8259
M.HUFF@odot.state.or.us
"LEO
Fax: 731-8259
.
" ail.e.curtis odot.state.or.us"
Mary Gibson
19. Port of Portland
Brian Campbell
Box 3529
O
P
Manager, Planning
.
.
OR 97208-3529
Portland
P.O. Box 3529
OR 97208-3529
Portland
,
Phone: 944-7519
,
Phone: 944-7515
Fax: 944-7466
"gibsom@portptld.com"
Fax: 944-7466
"cam bb orttld.com"
Vacant
20. Building or
Development
Kelly Ross
Director of Government Affairs
Association
Home Builders Association of Metropolitan
Portland
15555 SW Bangy Road #301
Lake Oswego, OR 97035
Phone: 684-1885 ext. 106
Fax: 684-0588
"kell hbam .com"
rty Sevier
21. Economic
Anne Mickel
sociated Builders & Contractors, Inc.
A
estside Economic Alliance
1
Development
Association
s
Executive Director
S & Associates
SW 28m Drive
2607
12256 SW Garden Place
OR 97219
Portland
Tigard, OR 97223-8246
,
Phone: 246-4588
Phone: 503-598-0522
Fax: 246-4979
Fax: 503-598-0391
"msevier@europa.com"
anickelOabc acificnorthwest.or
METRO TECHNICAL ADVISORY COMMITTEE ROSTER - Page 3
22. :.and Use
Mary Kyle McCurdy
Vacant
Advocacy
Staff Attorney
Organization
1000 Friends of Oregon
534 SW 3rd, Suite 300
Portland, OR 97204
Phone: 497-1000
Fax: 223-0073
"mkm friends.or
23. Environmental
Mike Houck
Ron Carley
Organization
Portland Audubon Society
Portland Audubon Society
Urban Naturalist
Urban Conservationist
5151 NW Cornell Road
5151 NW Cornell Road
Portland, OR 97210
Portland, OR 97210
Phone: 292-6855 ext. 111
Phone: 292-6855 ext. 112
Fax: 292-1021
Fax: 292-1021
Houckmgtele ort.com
"rcarley@audubonportiand.org"
24. School District
Vacant
Vacant
25. Municipal Water
Lorna Stickel
Rebecca Geisen
Provider
Portland Water Bureau
Portland Water Bureau
Representative
1001 SW 5`h Ave., Room 450
1001 SW 5m Ave., Room 450
(via WRPAC)
Portland, OR 97204-1147
Portland, OR 97204-1147
Phone: 823-7502
Phone: 823-7493
Fax: 823-7269
Fax: 823-7269
"Istickel water.ci. ortland.or.us"
"r eisen water.ci. ortland.or.us"
26. Sanitary Sewage
Ela Whelan
Vacant
and/or Sanitary
Water Environment Services of
Drainage Agency
Clackamas County
(Via WRPAC)
16770 SE 82nd Drive #441
Clackamas OR 97015
Phone: 503-353-4585
Fax: 503-353-4565
"elaw co.clackamas.or.us"
27. Electric Utilities
Deane Funk
None
Portland General Electric
121 SW Salmon St.
Portland, OR 97204-2901
Phone: 464-8565
Fax: 464-2354
"Deane Funk n.com"
28. Natural Gas
George Richardson
None
Utilities
Federal & Local Govt. Relations Mgr.
NWNG
220 NW Second Ave.
Portland, OR 97209
Phone: 220-2427
Fax: 721-2508
" er nwnatural.com"
29. Telecommun-
Greg Peden
James Chin
ication Utilities
US West Communications Inc.
US West Communications Inc.
Manager - Public Policy
Senior Geographic Market Analyst
421 SW Oak, Room 8S7
421 SW Oak, Room 840
Portland, OR 97204
Portland, OR 97204
Phone: 242-5508
Phone: 464-1767
Fax: 242-8589
Fax: 242-2062
" eden uswest.corn"
"thin uswest.com"
METRO TECHNICAL ADVISORY COMMITTEE ROSTER - Page 4
30. Affordable
Jane Ediger
Tasha Harmon
Housing
Community Development Network
Community Development Network
2827 NE 201n
2627 NE M. L. King Blvd., #206
Portland, OR 97212
Portland, OR 97212-3759
Phone: 503-284-3173
Phone: 335-9884
Fax: 503-284-3173
Fax: 335-9862
"dswanee msn.com"
"cdn tele ort.com"
31. Clark County,
Richard H. Carson
Patrick Lee
Washington
Community Development Director
Long Range Planning Division Manager
PO Box 9810
PO Box 9810
Vancouver, WA 98666-9810
Vancouver, WA 98666-9810
Phone: (360) 397-2375 ext. 4101
Phone: 360-397-2375 ext. 4112
Fax: (360) 397-2011
Fax: 360-397-2011
"Rich.Carson co.clark.wa.us"
atrick.lee co.clark.wa.us"
32. Vancouver,
Azam Babar
Bryan Snodgrass
Washington
Growth Management Manager
Senior Planner
Community Development
Community Development
PO Box 1995
PO Box 1995
Vancouver, WA 98668
Vancouver, WA
Phone: (360) 735-8873 ext. 8311
Phone: (360) 735-8873 ext. 8195
Fax: (360) 696-8029
Fax: (360) 696-8029
"ababar ci.vancouver.wa.us"
"bsnod ross ci.vancouver.wa.us"
33. Council Dept.
Michael Morrissey
John Houser
(non-voting)
Senior Management Analyst
Senior Management Analyst
Metro Council Dept.
Metro Council Dept.
600 NE Grand Ave.
600 NE Grand Ave.
Portland, OR 97232-2736
Portland, OR 97232-2736
Phone: 797-1907
Phone: 797-1541
Fax: 797-1793
Fax: 797-1793
"morrisse metro.dst.or.us"
"houser' metro.dst.or.us"
34. Growth Mgt.
Andy Cotugno
None
Svcs. Dept -
Director, Transportation Department
Chair (non-voting)
600 NE Grand Ave.
Portland, OR 97232-2736
Phone: 797-1763
Fax: 797-1911
"cotu noa metro.dst.or.us"
METRO STAFF:
Mark Turpel
Paulette Allen Copperstone
I:\gm\paulette\mtac\
Senior Program Manager
Program Assistant 2
ROSTER
Growth Management Services Dept.
Growth Management Services Dept.
Is your information
600 NE Grand Ave.
600 NE Grand Ave.
correct? Call 797-
Portland, OR 97232-2736
Portland, OR 97232-2736
1562 for any
Phone: 797-1734
Phone: 797-1562
corrections ASAP;
Fax: 797-1911
Fax: 797-1911
lease.
"turpelm@metro.or.us.dst"
"copperstonep@metro.dst.or.us"
Updated 6/18198; 7/15/98; 7/23/98; 11/4198; 213/99; 6/16199;6124199; 9/29/99; 11/17/99;2115100:514100;5118100;7/20/00;10/31/00;11/14100;
11/30/00; 12/22/00
METRO TECHNICAL ADVISORY COMMITTEE ROSTER - Page 5
December 4, 2000
Mayor
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
Greetings,
On December 1, 2000, Mayor Ralph Brown submitted his letter of resignation after
serving on the Public Safety Coordinating Council since 1995. The resignation of Mayor
Brown creates a vacancy on the Board for the "Mayor's/City Council" position. This
mandated position may be filled with either a Mayor or City Councilor.
I am writing to you today, to notify you of this occurrence and to request, that as soon as
practical, the Mayors/City Coun(,ilors of Washington County Cities appoint their new
PSCC representative. Please share this information with your city council members.
Ideally, we would like to have your appointee submitted by December 20, 2000. Please
forward your submission to the address listed above.
For more information in regards to the Public Safety Coordinating Council contact,
Theresa Hunker at 503-846-2791. Thank you!
Si cer ly,
--n* esa . Hunker
Sr. dm 'strative Assistant
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
FROM: Bill Monahan, City Manager
DATE: January 8, 2001
SUBJECT: City Manager Review
Annually the review of the City Manager is held on or about May 15. During the City
Manager review of last year, I mentioned to Council that the term of my present contract
expires on May 15, 2002. Council suggested that there be some discussion at the goal
setting in 2001 regarding plans for the review and processing criteria to be utilized. Now is
the time for that discussion.
I:WOM\BILUMEMOMCM REVIEW.DOC
Agenda Item No.--L--
Meeting of---L- Ili - (