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City Council Packet - 12/12/2000OREGON TIGARD CITY COUNCIL MEETING DECEMBER 12, 2000 COUNCIL MEETING WILL BE TELEVISED H:U EAN NI EXOOCSICCPKT 7 13125 SW Hall Blvd,, Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 CITY OF TIGAR, 7 PUBLIC NOTICE: Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, Ext. 309 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 503-639- 4171, x309 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - DECEMBER 12, 2000 - PAGE 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING DECEMBER 12, 2000 6:30 PM STUDY SESSION > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) at (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council 8t Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 9 Russ Rutledge, Tigard High School Envoy 7:40 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes: November 21 and 28, 2000 3.2 Receive and File: a. Council Calendar b. Tentative Agenda C. Canvass of Vote: November 7, 2000 Election 3.3 Authorize Detective Sergeant and Narcotics Officer to Attend a "Street Crimes and Surveillance Techniques" Course 3.4 Local Contract Review Board a. Award Bid for Insurance Agent of Record to )BL8tK 3.5 Authorize the City to Enter into a Three-Year Contract with )BLBtK for Insurance Agent of Record Services COUNCIL AGENDA - DECEMBER 12, 2000 - PAGE 2 Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 4. UPDATE ON 2000 TIGARD BEYOND TOMORROW a. Staff Report: Administration Staff b. Council Discussion, Questions, Comments 7:55 PM 5. PUBLIC HEARING - SOLID WASTE FRANCHISE CHALLENGE/RESIDUAL ORDINANCE CONSIDERATION a. Open Public Hearing b. Staff Report: Administration & Finance Staff C. Public Testimony: Proponents, Opponents d. Staff Recommendation e. Council Discussion, Questions, Comments f. Close Public Hearing °g. Council Consideration: Ordinance No. - 8:25 PM 6. REPORT ON 2000 TREE LIGHTING EVENT a. Staff Report: Administration Staff b. Council Discussion, Questions, Comments 8:30 PM 7. COUNCIL LIAISON REPORTS 8:40 8. NON AGENDA ITEMS 8:50 PM 9. EXECUTIVE SESSION: The i igard City Council will go into Executive Session under the provisions of ORS 192.660 (1) 'd), (e), (f) 8z (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 9:00 10. ADJOURNMENT I:\AD M\CATHY\CCA\001212. DOC COUNCIL AGENDA - DECEMBER 12, 2000 - PAGE 3 i . Agenda hem No._I.L._ Meeting of 2 :13 -O TIGARD CITY COUNCIL MEETING MINUTES - DECEMBER 12, 2000 STUDY SESSION ➢ CALLED TO ORDER by Mayor Griffith at 6:34 p.m. Y EXECUTIVE SESSION: Canceled. ➢ BALLOT MEASURE 7: In response to a question from Mayor Griffith, Legal Counsel Ramis advised that land use issues should remain "on hold" until the injunction runs its course. He also advised that it is possible that the Legisla*_u-e could make a decision. City Manager Monahan noted that the City Attorney's office has advised staff riot to process any Measure 7 claims because new regulations may be developed. Mayor Griffith noted concerns about waiting too long and said he had heard that it might be several months before a decision Is rendered on the court case. City Attorney Ramis advised the Council to work with the League of Oregon Cities and other cities to put pressure on the State to assist with working on the issue. ➢ Councilor Training: Training will be offered to Council members on meeting process, resolutions, ordinances, etc., by the Ramis law firm on either January 10 or 11, 2001. City Attorney Ramis noted that the City of Miiwadkie was also interested in meeting the Council members of Tigard and West Linn to discuss substantive issues. ➢ City Manager Monahan advised that the Washington County Public Coordinating Council had a vacancy for an elected official ► oember from a participating jurisdiction. Also, there will be an opening on the Metrcpoiitan Policy Advisory Committee (MPAQ soon. After brief discussion, Councilor Moore said he would like to see a matrix of the County boards and committees describing responsibilities. This information would assist him in deciding where he should offer to serve. City Manager Monahan said that he thought this information was being prepared by the County; hie will share it with the Council when received. Councilor Moore and City Manager Monahan gave an informal review of their recent trip to the National League of Cities Conference in Boston. COUNCIL MEETING MINUTES - DECEMBER 12, 2000 - PAGE 1 Management Analyst Mills and Finance Manager Imdieke were present. The Council had no preliminary questions on the proposed solid waste ordinance later In the meeting. Management Analyst Mills adl:lsed that both franchise haulers would be present and available to answer questions during the public hearing. Study Session recessed at 7:26 p.m. 1. BUSINESS MEETING 1.1 Mayor Griffith called the Business Meeting to order at 7:32 p.m. 1.2 Council Present: Mayor Griffith; Councilors Hunt, Moore, Patton, and Scheckla 1.3 Pledge of Allegiance 1.4 Council Communications: None. 1.5 Call to Council and Staff for Non-Agenda Items: None. 2. VISITOR'S AGENDA • Russ Rutledge, Tigard High School Envoy presented a brief report to the City Council. He highlighted a number of activities including recipients of the "Silver Bell" award, a food drive where 13,000 cans of food were collected, and the efforts by students to help a fellow student who recently suffered a stroke. A copy of Mr. Rutledge's report is on file with the City Recorder. In response to a question from Councilor Scheckla, Mr. Rutledge advised that he was meeting with staff regarding a parking proposal he presented at the November 14, 2000, City Council meeting. He also learned that he will need to coordinate with School District staff. 3. CONSENT AGENDA: Motion by Councilor Scheckla, seconded by Councilor Hunt to approve the Consent Agenda as follows: 3.1 Approve Council Minutes: November 21 and 26, 2000 3.2 Receive and File: a. Council Calendar b. Tentative Agenda C. Canvass of Vote: November 7, 2000 Election 3.3 Authorize Detective Sergeant and Narcotics Officer to Crimes and Surveillance Techniques" Course 3.4 Local Contract Review Board a. Award Bid for Insurance Agent of Record to ]BLaxK 3.5 Authorize the City to Enter into a Three-Year Contract Insurance Agent of Record Services Attend a "Street with ]BLBtK for COUNCIL MEETING MINUTES - DECEMBER 12, 2000 - PAGE 2 The motion was approved by a unanimous vote of Council present: Mayor Griffith Yes Councilor Hunt Yes Councilor Moore Yes Councilor Patton Yes Councilor Scheckla Yes 4. UPDATE ON 2000 TIGARD BEYOND TOMORROW Management Analyst Mills presented a PowerPoint presentation on the current status of the 2000 Tigard Beyond Tomorrow project. (A copy of the PowerPoint presentation is on file with the City Recorder.) The citizen-based Vision Task Force and Action Committees updated goals for the next three years' work. In January, 2001, Council will receive an update on implementation achievements during 2000 and the updated vision document outlining the action plan for the next few years. Councilor Moore found it interesting that many new issues brought forward from this planning process appears to also be issues that the City Council have already recognized or have begun work with citizens to address. Councilor Patton added that she appreciates the continual refinement of the process. She added that she found the process to be dynamic as experienced from her participation as a member of the Community Character and Quality of Life Action Committee. Management Analyst Mills and City Manager Monahan responded to funding questions from Mayor Griffith. The Vision program was funded to accommodate the meetings and activities a.c-o-*,ated with the update. In addition, elements of the Visioning Program are budgeted by departments for proposed projects during the budget process. The Council may also develop goals in its upcoming goal setting that also fit with projects or programs that will need funding, which are also identified within the Visioning plan. 5. PUBLIC HEARING - SOLID WASTE FRANCHISE CHALLENGE/RESIDUAL ORDINANCE CONSIDERATION a. Mayor Griffith opened the public hearing. b. Staff Report: Management Analyst Mills and Finance Manager Imdieke presented the staff report, which is on file with the City Recorder. Management Analyst Mills introduced Mr. Dean Kempfer of Waste Management, Inc., Mr. Mike Leichner of Pride Disposal, and Ms. Lynn Storer from Washington County. EE n~i+ ...IS MOO nC1%cRAn=P 1) mirin . PAGE 3 COUNUL The staff report outlined the history including legal activity associated with this issue. Until further legal clarification is received, staff recommends the City no longer impose regulation on the price, route or service on those loads considered exempt by a US District Court Injunction. That portion of the franchise ordinance establishing a uniform rate for drop box collection of "exempt loads" must be temporarily preempted under the terns of the injunction. and this applies to all collectors of solid waste within the City of Tigard. The City's current policy for solid waste management (TMC 11.04) should still be enforced as the City still has the authority to regulate all other portions of the solid waste ordinance. The Council, if the proposed ordinance is adopted, would establish an interim process (until the legal issues have been resolved) to seek to balance the City's franchise obligations and State's requirements for recycling with the Court's preemption by establishing a registration system for the transportation of exempt loads the City. The interim registration process would require motor carriers to submit an application to do business in the City, based on a prescribed formula for calculation. In order to keep the registration system streamlined and cost effective, City staff recommended the registration, collection, and enforcement be done regionally by Washington County. Because of the inability of the City to franchise "exempt loads," on July 1, 2000, (TMC 11.04.090F), City Manager Monahan issued a letter to the haulers to set an interim rate for altered service for a period not to exceed six months. If adopted, the proposed ordinance would end the "interim rate" and the franchised haulers would need to apply for a registration to do this work. Based on the need to address the situation presented by recent case law, staff recommended the ordinance be passed with an emergency clause. City Attorney Ramis responded to a question from Mayor Griffith clarifying the difference in the franchise and registration fee. The registration fee is to cover administrative costs for the registration program. This program is needed so that the City can meet the State requirement of an Integrated Solid Waste Management Plan. If a hauler does not want to pay the fee, then a court would have to decide the matter. lmdieke presented fiscal information, which is also detailed in the staff report on file with the City Recorder. The Council discussed the past commercial subsidy of residential service. With industrial hauling removed from the franchise revenue mix, it is likely that rate increases in residential service will rni MIMI Ml:FTIAIr: MIAII ITPC _ nECEMBER 4' )nnn _ DAl2C A v v..•~~•.. r~r•nrr•~ .-I `vvV - I r-.V.. T eventually be required. An accurate estimate on the amount of an increase will not be possible until the legal issues have been resolved. At the request of Councilor Hunt, City Attorney Ramis reviewed the solid waste franchise system and how it has benefited residential ratepayers. Dean Kempfer, Waste Management (Miller's Sanitary Service), 5150 SW Alger, Beaverton, Oregon; Mike Lelchner, 13980 SW Tualatin-Sherwood Road, Sherwood, Oregon; and Ms. Lynn Storers, Washington County, 155 North First Street, Hillsboro, OR 97124, were invited to the testimony desk. Mr. Lelchner advised that the changes proposed could have little impact on residential charges or it could mean that there would no longer be any commercial subsidy available for residential customers. In response to a question from Mayor Griffith who was trying to get a sense of the financial impact to residential customers, Finance Manager Imdieke advised he would provide the Council with a copy of the last aggregate financial reporting Information provided by the haulers. C. Public Testimony: None. d. Staff Recommendation: Adopt the Residual Ordinance with an emergency clause and direct staff to negotiate an intergovernmental Agreement (IGA) with Washington County to execute the registration process for any service providers within the City of Tigard. f. The public hearing was closed. g. Council Consideration: Motion by Councilor Moore, seconded by Councilor Patton, to adopt Ordinance No. 00-34. The City Recorder read the following: ORDINANCE NO. 00-34 AN ORDINANCE ADOPTING CHAPTER 11.05 OF THE TIGARD MUNICIPAL CODE, KNOWN AS THE RESIDUAL SOLID WASTE ORDINANCE, IMPOSING INTERIM REGISTRATION REQUIREMENTS AND RELATED FEES ON THE COLLECTION AND TRANSPORT OF MIXED LOADS, AND DECLARING AN EMERGENCY. The motion was approved by a unanimous vote of Council present: f`n11RlMI 1ACCT14` 1111111% %`Y$-Q 1 11\%A61 RAIN' # 1 VV DECEMBER 12, 2000 - PANE 5 VVV[l RACC Mayor Griffith Yes Councilor Hunt Yes Councilor Moore Yes Councilor Patton Yes Councilor Scheckla Yes 6. REPORT ON 2000 TREE LIGHTING EVENT a. Staff Report: City Recorder Wheatley gave a brief presentation on the sucessful and well-attended Tree Lighting Event held at the Tigard City Hall on December 1, 2000. A copy of the staff report, the PowerPoint slide presentation, and summary of cost information is on file with City Recorder. 7. COUNCIL LIAISON REPORTS: None. 8. NON AGENDA ITEMS: None. 9. EXECUTIVE SESSION: Canceled. 10. ADJOURNMENT: 8:46 p.m. Attest: ayor, 14 o i d Date: -z~, oxra at errne Wheatley, ity ecor er COUNCIL MEETING MINUTES - DECEMBER 12, 2000 - PAGE 6 CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed STATE OF OREGON ) County of Washington ) ss. City of Tigard ) begin first duly sworn, on oath, I, depose and y: That I posted in the following public and conspicuous places, a copy of Ordinance Number (s) © ~ _ which were adopted at the Council Meeting dated copy(s) of said ordinance(s) being hereto attached and by reference made a part hereof, on the _ day of ~ 200 b 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Library, 13125 SW Hall Blvd., Tigard, Oregon 3. Tigard Water Department, 8777 SW Burnham, Tigard, Oregon F~ Subscribed and sworn to before me this day of C-e M-~ , 20 > OFFICIAL SEAL D L WISE Notary Public for Oregon L VN COMMISSION NO. 32M My COMA W*N EXPIRES FE8 ii, 2009 My Commission Expires: & , ~ i CITY OF TIGARD, OREGON ORDINANCE NO. 00- 3q AN ORDINANCE, ADOPTING CHAPTER 11.05 OF THE TIGARD MUNICIPAL CODE, KNOWN AS THE RESIDUAL SOLID WASTE ORDINANCE, IMPOSING INTERIM REGISTRATION REQUIREMENTS AND RELATED FEES ON THE COLLECTION AND TRANSPORT OF MIXED LOADS, AND DECLARING AN EMERGENCY. WHEREAS, on May 9, 2000, the United States District Court for the District of Oregon entered its permanent injunction in the case of AGG v. Washington County (Docket No. CIV. 99-1097-KI); WHEREAS, the injunction provided in relevant part as follows: 1. On April 6, 2000, this Court filed an Opinion which declared that Chapter 8.04 of the Washington County code on Solid Waste Control and Chapter 4.08 of the City of Beaverton Ordinance on Solid Waste Control, when enforced to prohibit plaintiff A.G.G. Enterprises, Inc. from transporting source-separated loads of recyclable materials and mixed loads of solid waste and recyclable materials, are preempted by the Federal Aviation Administration Authorization Act of 1994, 49 U.S.C. § 14501(c), because they are regulating service performed by a motor carrier with respect to the transportation of property; 2. Consistent with that opinion, Washington County, Oregon is permanently enjoined from enforcing its Solid Waste Control Code to the extent of imposing substantive standards affecting the price, route or service of plaintiff A.G.G. Enterprises, Inc. in the transport of source-separated loads of recyclable materials and mixed loads containing solid waste and recyclable materials for single generator non-residential accounts from, in and through Washington County to manufacturers, recycling facilities or material recovery facilities, but not to a transfer station or landfill; 3. The City of Beaverton is permanently enjoined from enforcing its Solid Waste Control Ordinance to the extent of imposing substantive standards affecting the price, route or service of plaintiff A.G.G. Enterprises, Inc. in the transport of source-separated loads of recyclable materials and mixed loads containing solid waste and recyclable materials for single generator non- residential accounts from, in or through the City of Beaverton to manufacturers, recycling facilities or material recovery facilities, but not to a transfer station or landfill; and 4. For purposes of this injunction, multi-family accounts such as apartment complexes or condominiums are considered to be residential accounts; WHEREAS, the regulations adopted in this ordinance are permissible under the Federal Aviation Authorization Act in that they do not impermissibly regulate the price, route, or service of a motor carrier; WHEREAS, the Tigard City Council finds that the terms of the injunction and reasoning of the court's opinion in support of the injunction might also apply to the requirements of Tigard Municipal Code Chapter 11.04, Solid Waste Management, and franchises issued pursuant to it, but only to the extent of barring the City from regulating the routes, rates or service of a motor carrier or motor private carrier in transportation of non-putrescible source separated loads of recyclable materials and mixed loads for single-generator, non-residential accounts from, in, and through the City to manufacturers, recycling facilities or material recovery facilities, but not to a transfer station or landfill; ORDINANCE No. 00- 34 Page 1 WHEREAS, mixed loads addressed in the injunction contained no more than trivial amounts of putrescible materials; WHEREAS, material recovery facilities in the region are generally achieving recovery rates of at least 25%; WHEREAS, City of Tigard retains the authority and responsibility to regulate all types of solid waste within its jurisdiction to ensure the public health, safety, and welfare of its residents, and especially any solid waste that includes putrescible materials; WHEREAS, loads containing putrescible materials present substantial health and safety concerns, justifying continued application of Chapter 11.04 of the Tigard Municipal Code with respect to such loads; WHEREAS, loads containing putrescible materials in greater than trivial amounts may render the entire load non-recoverable; WHEREAS, under ORS Chapter 459A and OAR Chapter 340, Division 90 the City retains the authority and responsibility to monitor and achieve high levels of recycling while complying with the injunction; WHEREAS, the City finds that the fees imposed in this ordinance are reasonably related to the cost of administering and enforcing this ordinance and ensuring the public health, safety, and welfare of its residents with regard to the subject matter of this ordinance; WHEREAS, an appeal of the injunction is reportedly to be undertaken before the United States Circuit Court of Appeals for the Ninth Circuit, and the Ninth Circuit may revise or reverse the injunction, in which case it would be the expectation of the Tigard City Council that the provisions of the Tigard Municipal Code relating to solid waste and recycling would be modified or returned to the form previous to this enactment; and WHEREAS, a mandatory registration and enforcement program is essential to ensure that solid-waste haulers are operating within the confines of the injunction and not violating City ordinances and State rules and that the legally mandated minimum recycling objectives are met or exceeded. The provisions of this ordinance are narrowly drawn to meet all of the objectives provided for herein and in Chapter 11.04 and State law without affecting the price, route or services of persons legitimately doing business within the terms of the Federal Aviation Administration Authorization Act. WHEREAS, the fees imposed by this ordinance are established by City of Tigard to cover the reasonably related costs of administering, enforcing and achieving the objections of this ordinance to ensure the public health, safety, and welfare of City of Tigard residents. WHEREAS, franchised haulers, motor carriers, and motor private carriers will under this ordinance be allowed to compete on an equal basis with each other in the transport of exempt loads. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: The following Tigard Municipal Code Chapter 11.05, Residual Solid Waste Ordinance, is hereby created as follows: ORDINANCE No. 00-13-q- Page 2 19.05.005 Title for Citation. The ordinance codified in this chapter shall be known as the "Residual Solid Waste Ordinance," and may be so cited and pleaded, and shall be cited herein as "this chapter". This chapter shall be created as 11.05 in the Tigard Municipal Code. While this chapter remains in effect, the provisions of this chapter shall prevail over any inconsistent or conflicting provisions in TMC Chapter 11.04. While this chapter remains in effect, Chapter 11.04 and any rate schedule adopted pursuant to Chapter 11.04 shall not apply to mixed loads. 11.05.010 Definitions. As used in this chapter, the following Terms shall have the definitions provided in this section, unless the context requires otherwise. References to "ORS" and "OAR" indicate the source of the definitions. A. "Administrative Rule" means all rules promulgated under 11.05.xxx of this chapter. B. "Cimmercial" means stores, offices including manufacturing and industry offices, restaurants, warehouses, schools, colleges, universities, hospitals and other non-manufacturing or processing entities, manufacturing entities and entities which occupy more than 50 percent of the floor area of a residence, but not including multifamily or condominium complexes. (OAR 340-090-0010, ORS 459.005). C. "Contaminated Load" means any load not meeting the definition of either source separated recyclables or mixed load. ° D. "Disposal" means the process of discarding material at disposal sites as defined by ORS 459.005(8). E. "Franchised Hauler" means a person who holds a solid waste collection franchise under Tigard Municipal Code Chapter 11.04 on or after the effective date of this chapter. F. "Generator" means the person at a given site address who generates, produces, or creates source separated recyclables and/or mixed loads. G. "Infectious Waste means biological waste, cultures and stocks, pathological waste, and sharps, as defined in ORS 459.386. (OAR 340-093-0030 (48)) H. "Landfill" means a facility for the disposal of solid waste involving the placement of solid waste on or beneath the land surface. (ORS Chapter 459.005 (14)) 1. "Manufacturer" means a business that makes a product from raw materials. J. "Material Recovery" means a type of resource recovery that is limited to manual and/or mechanical methods of obtaining from solid waste those materials which still have useful physical or chemical properties and can be reused, recycled, or composted for some purpose. Material recovery includes obtaining from solid waste those materials used in the pre . 1tion of fuel, but excludes the extraction of heat content or other forms of energy from the material. (Metro Code Section 5.01.010 (y)) K. "Material Recovery Facility" means a solid waste management facility that that separates materials for the purposes of recycling from an incoming highly recoverable mix of non- putrescible waste by using manual and/or mechanical methods and achieves a verifiable ORDINANCE No. 00-," Page 3 minimum 25% recovery rate. It also means a facility that primarily accepts previously separated recyclables. L. "Mixed Load" means a load containing both (1) non-recyclable solid waste, and (2) recyclable material, with no more than a trivial amount of putrescible waste. M. "Motor Carrier" is as defined in 49 U.S.C. §13102(12). N. "Motor Private Carrier" is as defined in 49 U.S.C. §13102(13). 0. "Multifamily Complex" or "Multifamily" means any multi-dwelling building or group of buildings that contain(s) five dwelling units or more on a single tax lot, such as apartments, condominiums, or mobile home parks. Multi-family also includes certified or licensed residential care housing, such as adult foster care homes, and group homes. Multi-family accounts are determined to be a residential waste stream. P. "Non-Putrescible Waste" means any solid waste that contains no more than trivial amounts of putrescible materials or minor amounts of putrescible materials contained in such a way that they can easily be separated from the remainder of the load without causing contamination of the load. This category includes construction demolition debris and land-clearing debris; but excludes hazardous waste as defined in ORS 466.005 and source separated recyclables whether or not sorted into individual material categories by the generator. (Metro Code Section 5.01.010 (bb)) Q. "Nuisance" means every act or thing done or existing within the limits of the City of Tigard which is declared by this chapter to be a nuisance, as provided in ORS 221.915 and 221.916(8). R. "Person" means the United States, the state or a public or private corporation, local government unit, public agency, individual, partnership, association, firm, trust, estate or any other legal entity. (ORS Chapter 459.005 (18)) S. "Putrescible Waste" means solid waste containing organic material that can be rapidly decomposed by microorganisms, and which may give rise to foul smelling, offensive products during such decomposition or which is capable of attracting or providing food for birds and potential disease vectors such as rodents and flies, including but not limited to: bones; meat; meat scraps; fat; grease; fish; fish scraps; vegetables; fruit; and food containers or products contaminated with food wastes, particles or residues. (OAR 340-093-0030 (70)) T. "Recyclable Material", "Recyclable," and "Recyclables" means or refers to material that still has or retains useful physical, chemical, or biological properties after serving its original purpose(s) or function(s), and is separated from solid waste that will be transported to a disposal site either by the generator or at the materials recovery facility. U. "Recycling" means any process by which waste materials are transformed into new products in such a manner that the original products may lose their identity. V. "Recycling Facility" means a facility that only accepts source separated recyclable materials and is permitted by the appropriate agency. W. "Registrant" means a person that holds a valid Registration from City of Tigard. X. "Residence" and "Residential" means any dwelling unit where at least 50 percent of the use ORDINANCE No. 00 _t_~ Page 4 of the entire building is for home use. For purposes of this ordinance, residence shall include multi-family complexes. Y. "Residual" means the solid waste remaining after material recovery has taken place and is destined for a transfer station or landfill. Z. "Single Generator" means one generator. AA. "Solid Waste" means all useless or discarded putrescible and non-putrescible materials, including but not limited to garbage, rubbish, refuse, ashes, paper and cardboard, sewage sludge, septic tank and cesspool pumpings or other sludge, useless or discarded commercial, industrial, demolition and construction materials, discarded or abandoned vehicles or parts thereof, discarded home and industrial appliances, manure, vegetable or animal solid and semi-solid materials, dead animals and infectious waste as defined in ORS 459.386. The term does not include: 1. Hazardous waste as defined in ORS 466.005; 2. Materials used for fertilizer, soil conditioning, humus restoration, or for other productive purposes or which are salvageable for these purposes and are used on land in agricultural operations and the growing or harvesting of crops and the raising of fowls or animals, provided the materials are used at or below agronomic applications rates. (ORS 459.005 (24)) BB. "Source Separate" or "Source Separated" means that the person who last uses recyclable material separates the recyclable material from non-recyclable solid waste. (ORS 459.005 (26)) CC. "Source Separated Recyclables" means recyclables that contain less than 5% residual by weight. DD. "Transfer Station" means a fixed or mobile facility other than a transportation vehicle where solid waste is deposited temporarily after being removed from the site of generation but before being transported to a final disposal location. (ORS Chapter 459.005 (27)) EE. "Transport," "transportation," and "transporter" mean carry, convey, or move. 11.05.010 Rules and Regulations A. Under authority of this chapter, the City is authorized to adopt rules, procedures and forms to implement provisions of this chapter. Such rules may include, but are not limited to: 1. Record keeping and documentation requirements to ensure compliance; and 2. Fees. B. The City may negotiate intergovernmental agreements with any other unit of local government for the development, implementation, or enforcement of the regulations authorized by subsection A. 11.05.020 Generator Responsibility A. Generators are prohibited from contracting service for transportation of solid waste for the purpose of disposal to a transfer station or landfill with any other person other than the franchised hauler. B. A generator is prohibited from contracting service for transportation of mixed loads for the ORDINANCE No. 00--;~4_ Page 5 purpose of disposal at a material recovery facility if the waste is to be combined with one or more additional generator's waste prior to delivery. C. Generators may choose to dispose of material pursuant to Tigard Municipal Code Chapter 11.04. D. Generators are responsible for providing adequate, safe space and access for containers. E. Generators are responsible for placing infectious wastes and putrescible wastes in appropriate containers. Generators shall not place these items into containers for transportation with mixed loads and source-separated recyclables. 11.05.030 Collection and Transportation of Solid Waste and Recyclables A. No person shall provide solid waste and recycling collection and transportation services in the City of Tigard except for the following: 1. Persons who are franchised haulers under TMC Chapter 11.04; or 2. Registrants who provide service in accordance with the provisions of this chapter; or 3. Those persons exempt from the franchise or registration requirements as set forth in this chapter or other ordinances; or 4. Those persons otherwise exempt under any state or federal law, but only to the extent that the terms of that law prevail over the terms and conditions of this or other City ordinances. 11.05.040 Exceptions to Registration Requirement A. A registration or franchise is not required for the collection and transportation of materials by the following persons: 1. Persons transporting mixed loads or source separated recyclables collected outside the City of Tigard; 2. Persons employed to demolish, construct or remodel a building or structure, including, but not limited to, land clearing operations and construction wastes, when collecting or transporting wastes created in connection with such employment; 3. Landscapers, gardeners, tree service contractors, janitors or renderers when collecting or transporting wastes created in connection with such employment; 4. Persons who self-haul wastes produced by that person, but not including waste produced by a tenant(s) at a rental property. For purposes of this Section, mixed loads and/or source separated recyclables produced by a tenant, licensee, occupant or similar person is produced by that person and not by the landlord, property owner or agent of either the landlord or property owner; 5. Persons collecting or transporting only waste tires under a valid waste tire storage or carrier permit pursuant to OAR Chapter 340; 6. Persons transporting only reusable beverage containers as defined in ORS 459A; 7. Federal, state or local government agencies that collect, store, transport and dispose of solid waste or those who contract with such agencies to perform the service, but only insofar as the service is performed by or for such agencies. 8. Organizations, which have been granted non-profit tax status by the federal government or whc are organized as non-profit corporations in accordance with ORS Chapter 61. 11.05.050 Registration A. All persons providing collection and transportation of mixed loads must obtain a Registration prior to initiating service in Tigard, except as set forth in section 11.05.040. ORDINANCE No. 00-~ Page 6 B. Registrations shall be available on an annual basis and shall be issued for the year beginning July 1 and ending June 30. C. Those persons providing service prior to the effective date of this ordinance shall be required to apply for a Registration within 90 days of the effective date of this ordinance. D. Registrants shall comply with Administrative Rules promulgated under this chapter. E. All Registrants must pay the applicable fee as set forth in Section 11.05.110, except on loads of source-separated recyclables. 11.05.060 Permitted Activities A. A Registrant may collect and transport mixed loads within Tigard under the following conditions: 1. The load must be from a single non-residential generator; and 2. The load must be transported to a manufacturer, recycling facility, or material recovery facility. 11.05.070 Prohibitions A. Registrants and other persons who are not franchised haulers are prohibited from the following: 1. Collecting or transporting any load for disposal at a transfer station or landfill; or 2. Collecting and/or combining mixed loads from more than one generator into a transportation vehicle. 3. Collecting or transporting putrescible wastes or infectious wastes. 4. Collecting or transporting contaminated loads except as permitted by this chapter. 11.05.080 Registration Application Applications for Registration shall be made to the City or City's designee on forms provided by the City or City's designee, no later than the deadline stated on the form. The application shall include: A. The name, street and mailing address, and business and emergency telephone number of the applicant; B. Applicant business ownership information, responsible official and contact person; C. Proof of status as a motor carrier or motor private carrier as provided by federal and state law, or proof of status as a franchised hauler as provided by TMC Chapter 11.04, including copies of all applicable certificates or permits. D. Any other relevant information deemed necessary by the City or City's designee. E. An application fee set by resolution of the City Council. 11.05.090 Registration Administration The City Manager or designee shall be responsible for administration of Registration requirements. ORDINANCE No. 00-~ Page 7 11.05.100 Intergovernmental Agreements The City is authorized to negotiate intergovernmental agreements with any other unit of local government relating in any way to this chapter and to the City's authority under this chapter. 11.05.110 Tonnage Fee A. Registrants shall, when invoiced quarterly by the City, or City designee, pay a tonnage fee to the City. Fees shall be assessed based on the tonnage of residual material from processed mixed load tonnage collected within the City of Tigard and transported to a material recovery facility. The fee shall be based on calculations derived from the facility recovery rate. Payments shall be made within 30 days of the date of the invoice. Interest shall accrue at 1- 1/2% per month on balances remaining unpaid as of 31 days after the date of invoice, compounded daily from the due date. B. The tonnage fee shall be set by administrative rule in an amount not to exceed the reasonably estimated cost of administering, enforcing, and achieving the objectives of this ordinance. 11.05.120 Divulging Particulars of Report Forms Prohibited Except as otherwise required by law, City of Tigard or any officer, employee, or agent shall use reasonable care in not divulging, releasing, or making known any information submitted or disclosed to the City under terms of this chapter. Nothing in this section shall be construed to prohibit: A. The disclosure of the names and addresses of any persons to whom permits have been issued; or B. The disclosure of general statistics in a form which would prevent the identification of financial information regarding any individual Registrant; or C. The City from disclosing information to other jurisdictions, if that jurisdiction maintains the intent of this section. 11.05.130 Violations A. It is a violation for any person to fail to follow all applicable federal, state, and local laws. B. It is a violation for any person, other than exempt persons, to collect or transport solid waste or recyclables without a Registration or franchise except as authorized by this chapter and Chapter 11.04 of the Tigard Municipal Code. C. A violation of this ordinance is deemed to be a public nuisance. D. Violation of this ordinance may be enforced as follows: 1. by an administrative process; 2. a citation issued in accordance with City of Tigard Civil Infractions Code, Chapter 1.16 of the Tigard Municipal Code; or 3. as otherwise provided by law. 11.05.140 Issuance of Notice of Violation A. The City may issue a notice of an alleged violation under this chapter. ORDINANCE No. 00-,3A- Page 8 B. A notice of violation shall be in writing and shall be delivered to the alleged violator in person or in any other manner reasonably calculated to give notice of the alleged violation, including but not limited to, posting of the notice in a prominent location on the property or by United States first-class mail, postage prepaid. C. The City may issue cumulative notices of violation in any sequence to a violator of this chapter. 11.05.150 Collection of Penalties and Fees A. Penalties and fees are payable upon receipt of the final order imposing penalties and fees. Penalties and fees under this chapter are a debt owing to the City and may be collected in the same manner as any other debt. B. The City may initiate appropriate legal action in any court of competent jurisdiction to enforce the provisions of any written settlement or final order of the Hearings Officer. 11.05.160 Penalties For the purposes of this chapter, penalties are based upon the number of separate violations within a 12-month period. A. Penalty Amounts: 1. A first violation of this chapter shall be subject to a civil penalty of up to $500; 2. A second violation of this chapter by the same person shall be subject to a civil penalty of up to $750; 3. Third and subsequent violations of this ordinance shall be subject to civil penalties of up to $1000; and 4. Civil penalties under this chapter may be assessed for violations per day or per occurrence. B. The following criteria shall be considered in determining the amount of any civil penalty to be assessed under this chapter: 1. The nature and extent of the person's involvement in the violation; 2. Whether the person was seeking any benefits, economic or otherwise, through the violation; 3. Whether the violation was isolated and temporary, or repeated and continuous; 4. The magnitude and seriousness of the violation; 5. The costs of investigation and remedying the violation; 6. Whether any criminal prosecutions have occurred in regard to the violations; and 7. Any other relevant, applicable evidence bearing on the nature and seriousness of the violation. C. Any notice of violation issued pursuant to this chapter may be issued to and in the name of the corporation, company, partnership, or person employed by the corporation, company, or partnership. The only service requirement shall be whether the City provided reasonable notice to the entity cited. 11.05.170 Fees as a Debt, Enforcement and Collection A. All fees, penalties, and interest imposed by this chapter shall be a debt due and owning to the City and may be collected by civil action in the name of the City. Any penalties remaining unpaid after the due date shall accrue interest at 1-1/2 percent per month, compounded daily from the due ate. ORDINANCE No. 00- Page 9 In addition, the City may revoke or deny renewal of any Registration to persons who have not paid tonnage fees or civil penalties by the deadlines provided in this chapter of in administrative rules adopted pursuant to this chapter B. Fees, civil penalties, and interest shall be enforced and collected by the City. The City may waive or reduce any penalties for good cause, according to and consistent with written policies. The City may refer collection and enforcement to another jurisdiction. 11.05.180 Right of Appeal A. Any person receiving a notice of violation, civil penalty shall, within 15 calendar days of the issuance of the civil penalty, pay to the City the stated amount of the civil penalty or request an administrative appeal hearing. B. The filling of an appeal of a civil penalty shall stay the effective date of the civil penalty until the appeal is determined by the Hearings Officer. If, pursuant to said appeal hearing, a civil penalty is ordered, such payment must be received by the City or postmarked within 15 calendar days after the order becomes final. 11.05.190 Hearings Officer A. The City shall have the authority to conduct administrative appeal hearings in accordance with the requirements of this section or contract for administrative hearings services by intergovernmental agreement with another unit of local government having procedures substantially as set forth herein. B. The City shall have the authority to schedule the hearings related to this chapter should .they chose too hold such hearings. C. The Hearings Officer shall hold a hearing on any timely appeal from the issuance of the notice of violation. The Hearings Officer has the authority to administer oaths and take the testimony of witnesses. The Hearings Officer may prescribe procedures for the conduct of such hearings in conformity with those procedures set forth in ORS Chapter 183. D. The appealing party or any other person having relevant evidence concerning the nature of the violation shall be allowed to present testimony and documentary evidence at the hearing. E. In all proceedings under this chapter, the Hearings Officer shall have discretion ordering conditions, restrictions, and fines. The Hearings Officer may consider mitigating circumstances on behalf of a party. F. After due consideration of the arguments and evidence, the Hearings Officer shall determine whether the violation alleged has been established by the City by a preponderance of the evidence. If the violation has been established, or an answer admitting the violation has been received, the Hearings Officer shall order the person cited to pay a civil penalty as provided in this chapter, and may impose any additional conditions and restrictions permitted by this ordinance or law. G. The Hearings Officer shall issue a written decision containing findings of fact addressing the allegations contained in the notice of violation. The decision shall clearly state the Hearings Officer's conclusion and the reasoning based on the finding of fact. 13 ORDINANCE No. 00--,N- Page 10 H. Failure of a person to appeal the notice of violation or the unexcused failure to appear at a duly scheduled hearing shall constitute a waiver by the party of any further appeal under this chapter. Upon the entry of waiver in the record, the decision of the Hearings Officer shall become final. 1. In addition to the fines assessed, the Hearings Officer may do the following: 1. Suspend, for a period of time specified by the Hearings Officer and not to exceed five years, the Registration of the person; and 2. Require the person to make restitution to any person who has suffered economic loss in connection with a violation of this chapter. J. Appeals from a Hearings Officer's decision shall be upon writ of review to Circuit Court. 11.05.200 Other Remedies not Excluded The provisions of this chapter are in addition to and not in lieu of any other procedures and remedies provided by law; including but not limited to, citation under the City's Civil Infraction Code, equitable relief, and damages. 11.05.210 Revocation and Denial of Registration The City may revoke or deny renewal of a Registration for material violations of this chapter or the Administrative Rules or under, other conditions as follows: A. Any Registrant who has accumulated within a 365 day period more than five material violations. B. Any Registrant who has failed to pay fees or civil penalties, as described in this Chapter. C. Any Registrant who has been found by a court of competent jurisdiction to have practiced any fraud or deceit upon the City of Tigard or any other governmental entity acting on behalf of the City of Tigard under an intergovernmental agreement. D. A Registrant whose motor carrier certificate or permit is revoked or not renewed or in any other way fails to maintain its status as a motor carrier or private motor carrier under federal or state law; or a Registrant whose franchise, as issued in accordance with Chapter 11.04, is revoked or not renewed 11.05.220 Attorney's Fees No person shall be entitled to the award of attorney's fees in any action initiated by the City under this chapter. 11.05.230 Enforcement Actions Discretionary Any action to enforce or require compliance with this chapter or other chapters concerning the collection and transportation of solid waste shall be within the absolute discretion of the City. 11.05.240 Private Right of Action A private enforcement cause of action is hereby created for any person to bring a civil action alleging violation of this Residual Solid Waste Ordinance in a state court of appropriate jurisdiction, seeking appropriate judicial remedies, including injunctive relief and damages. A copy of any such suit that is filed shall be mailed or delivered to the Office of the Tigard City Manager when it is filed. Any person who prevails in an action under this section, pertaining to private right of action, shall be entitled to their reasonable costs and attorney's fees, including those on appeal. ORDINANCE No. 00--141- Page 11 11.05.250 Property Interest or Contract Right The Tigard City Council reserved the right to modify the terms of this chapter or any chapter and the rules adopted thereunder, relating to the collection and transportation of solid waste in the normal exercise of its police powers for the protection of the health, safety and welfare of the public. Nothing in said chapters or rules, including the issuance of franchises or registrations, shall be construed as granting a property interest or contract right to any person. 11.05.260 Review The rules and regulations adopted pursuant to this chapter shall be reviewed at least annually on or before September 1 of each year. 11.05.270 Savings Clause Should any section, clause or provision of this chapter 11.05 be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of this chapter as a whole, or any part thereof other than the part so declared to be invalid, each section, clause, and provision hereof being declared severable. SECTION 2: Declaration of Emergency The Tigard City Council finds that an emergency exists for the immediate protection of the health, safety and welfare of the residents of the City of Tigard as the City needs to immediately implement these rules to comply with federal law as interpreted by the courts, and accordingly this Residual Solid Waste Ordinance shall be effective immediately upon enactment. PASSED: By U OQ N(ADAS vote of all Council members present after being read by number and title only, this 12. t' day of T)pCer,r be&- , 2000. Catherine Wheatley, Ci Recorde APPROVED: By Tigard City Council this /a'b-h day of beC a vl bLA- , 2000. 'I M, Jaames Griffi h, yo Ap roved as to form: Ci y Attorney M {Z- F 11 dA p Date Im/c:/my docs/agg/chapter 11.05 ord.doc ORDINANCE No. 00--~4 Page 12 AGENDA ITEM! NO.2 - VISITOR'S AGENDA DATE : December 12, 2000 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE ~I TOPIC II STAFF CONTACTED «~(,ZZ ~j 2` Pot c i \ G.P~20 bR VISITOR'S AGENDA Page 1 c AGENDA ITEM NO.2 - VISITOR'S AGENDA DATE : December 12, 2000 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED VISITOR'S AGENDA Page 2 &Mll, . -Zh5w ,5 1'1,e cl ~~s iax December 4, 2000 Mayor City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Greetings, On December 1, 2000, Mayor Ralph Brown submitted his letter of resignation after serving on the Public Safety Coordinating Council since 1995. The resignation of Mayor Brown creates a vacancy on the Board for the "Mayor's/City Council" position. This mandated position may be filled with either a Mayor or City Councilor. I am writing to you today, to notify you of this occurrence and to request, that as soon as practical, the Mayors/City Councilors of Washington County Cities appoint their new PSCC representative. Please share this information with your city council members. Ideally, we would like to have your appointee submitted by December 20, 2000. Please forward your submission to the address listed above. For more information in regards to the Public Safety Coordinating Council contact, Theresa Hunker at 503-846-2791. Thank you! ii cLesaHunker '-T-h-6 Sr. strative Assistant Tigard High leadership 9000 SW Durham Road • Tigard • Oregon • 97224 V1 s, (503) 431-5518 • FAX (503) 431-5410 • http://ths.ttsd.kl2.or.us/leadership/home.html Advi= 3udy Edt:l Student Envoy Report President Angela Devidlan OLD BUSINESS vice-President NOVEMBER 13-22 - CANNED FOOD DRIVE Activities - OVER 13,000 CANS COLLECTED Cathy Nuderkdlo NOVEMBER 24 -'SILVER BELL AWARD - CATHY MACIAREILLO & RUSS RUTLEDGE secretary Annie Rion NOVEMBER 30 - WINTER FORMAL SERVICE PROJECT DECEMBER 8 - LEADERSHIP SERVICE PROJECT Treasurer Andrew Krake Hunan Pglations NEW BUSINESS Andrea SimmmAns ASSOMMIGS IAN WHITNEY Bryn Asher - THS FRESHMAN - SUFFERED A STROKE Spirit Trang Nguyen - OVER $5000 RAISED IN A COIN DRIVE - KPTV INTERVIEWS DECEMBER 13 Publicity 3eenie Nguyen Envoy Russ Rutledge 12/4 - 12/8 12/4-12/15 DECEMBER 12 DECEMBER 14 DECEMBER 15 12/16-1/1 - DOERNBECHER TOY DRIVE - SALVATION ARMY GIVING TREE - HOLIDAY CHOIR CONCERT - HOLIDAY BAND CONCERT - PROGRESS REPORTS MAILED - WINTER BREAK "Striving For the Best Inspires Excellence" THS Leadership '00 -'01 Mission Statement AGENDA ITEM # 3 2 FOR AGENDA OF December 12.2000 MEMORANDUM CITY OF TIGARD, OREGON TO: City Council FROM: Bill Monahan DATE: December 5, 2000 November 2000 - February 2001 COUNCIL CALENDAR SUBJECT: , Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. December 1 Fri Tree Lighting Ceremony - 6:00 P.M. * 12 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting * 19 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting 25 Mon Christmas Holiday - City Offices Closed * 26 Tues Council Meeting - Canceled January Mon New Years Holiday - City Offices Closed 1 * 9 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting 15 Mon Martin Luther King Jr. Holiday - City Offices Closed * 16 Tues Council Workshop Meeting - 6:30 p.m. * 23 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting February * 13 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting 19 Mon President's Day - City Offices Closed * 20 Tues Council Workshop Meeting - 6:30 p.m. * 27 Tues Council Meeting - 6:30 p.m. Study Session - Business Meeting i Aad m\cnthy\co u n cif\ccca1.do c 14q N CJl N O O O --i CD d v n < n (D ,z N C 0) n, 'O fU `_D Agenda Item No. Meeting of 12 ' 12-~. i-% N CA N C) C7 C7 c CD m CA v CD x Cl) W O 0 O (A M a r O twi C. n Q CD J O. O) g (y y to 0 0- c y ' c C Cp CD eD 'a c Q ~ CD O (p7 CD m y o CD n i C~ O N. 0 A NN 0 ' 3 . O 3 J1 CA c 3 3 0 o a n m 0 0 N 0 0 O O I y N M 90 C7 W C 'a COD N n 7 y CU CD N v N M -00 ~ W ~ a w M CD It m O m M CL 0 (n CD O v 0 CAD N ~a G N N O W N c 2 CD A 0. O nP m 0 m f° iv c N 0 su 0 < N I ' < y O N ~ D CD A N 7 M fD ~ N c N n O Cn O " W N O 3 m y N 0 .a CD O ? I O CD y O (p @ O - O 13. N C N O O v m M m rn m --4 o z m 5c cn m v m v o co a~ n < n CAD 0 C C1 ~ n. N AGENDA ITEM # J2- G FOR AGENDA OF December 12, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Receive and File: Canvass of Vote November 7 22t000J TY 0 Election PREPARED BY: C Wheatley DEPT HEAD OK allrl~y N -CI MGR OK ~Z ll p//;~ ISSUE BEFORE THE COUNCIL Receive and File: Official Election Results for the November 7, 2000 General Election (Tigard City Council and Tigard City Measure 34-20 for the Transportation Bond). Also information is provided for the Atfalati Partnership Measure 34-23. STAFF RECOMMENDATION Receive and file the Abstract of Votes provided for Council's information. INFORMATION SUMMARY Each time the City Recorder canvasses the votes as required by the Washington County Elections Division, a copy is filed with the City Council to officially "receive and file" the information. Since the vote-by-mail process replaced polling places, the County reduced the number of Tigard precints from 24 to 9. Attached is information showing where new precincts are located along with comparison information for old precincts. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENTS Attachment 1 - Final Election Results - Tigard Candidates Attachment 2 - Final Election Results - Tigard Transportation Bond Measure 34-20 Attachment 3 - Final Election Results -Atfalati Partnership Formation Measure 34-23 Attachment 4 - Precinct Map Information - New Precincts and Map Showing Old Precincts FISCAL NOTES No costs are charged to local governments for matters placed on a general election ballot. I:\ADM\CITY COUNCIL\COUNCIL AGENDA ITEM SUMMARIES\CANVASS VOTES NOV 2000.DOC November 22, 2000 RECEIVED C.O.T. NOV 2'7 2000 Tigard City Attn: City Recorder Administration 13125 SW Hall Blvd Tigard OR 97223 Enclosed you will find a copy of the Abstract of Votes for Tigard City Council relating to the election held on November 7, 2000. In accordance with ORS 255.295, please canvass the votes and notify the Washington County Elections Division within thirty (30) days of receipt by signing and returning the bottom portion of this letter to: Washington County Elections Division 150 N 1st Avenue, MS 3 Hillsboro OR 97124 Thank you very much. Sincerely, Ginny Kingsley Elections Manager GKrd &C have canvassed the votes for Tigard City Council, relating to the election on November 7, 2000. By signing this canvass letter, I concur with the final results. ~ 11 a dv AUTHORIZING SIGNATURE DATE Department of Assessment & Taxation, Elections Division 150 North First Avenue, MS3 Hillsboro OR 97124 Phone: 503/846-8670 Fax: 503/846-0854 W 10--1 m •0-4 N p C-1 MWEn g O ' gm m °m v°„ - z m = a 19i> z-•r gca m ro m voice z.. < m P R. ' ti n '07 m .•1 o-+Y m '17 A 0~7 ' ~ O-1 1 7 C mn yrOZ ~ Z M O 0 PC < O 70 -1 O 7C < O -4 O S 7S < -1 O 7C < >y S Y O S = ' 0 O< < N Z Z O< T N ZZ O< 'n ZZ O< +O _ 1NQ O ~ C'1 l'1 0 O ~O f~~ ca a O < P •n-• 0 a 1~~ w O < r •C'f-• NO It C] O ~ wMA g m-1 .x-. Y T twit < < N X Of ~ ~m Z N n _ 0 C ^ O ' 00 ' CO 0 0 ' fZ'O _ 979 Z n o O 7 r r+ ~ N N V V r V ~ N Ow V V r V .•1 rr N m V V . r V rr r1 w N V V N V r w ' r W OD x 70 70 'O r W W O~ M=M NWvg se O + •O M :O Ln p&Ip 70 M t7 M - pp N- ~ O ~ O ~ ~ n .~pp 41 pp~~ WNN 9y•00 OV O• - i1 OP V - 1 N O i ^1 - - W •O 00 P V1 O O N O O O A O O C) O N N W W W V N V C~ O O P O P O N O 0 v vvv vv v Or O i vv. ON O V 00 O tnN rr-+OrV O C13 c.mm m ;a < ~ cn b ~0 o 3c < 1o m xzr zzm-<n r zmN r 1o m 070 r z N < M O o 7 A r O .0 7v < m x;o m° C) <M (n -4 o < -1 + o < romm r 3 ~ m rt M NT N cfm O <mA 0 7 < 1N! m o m n C Ox n n N O x ~ . A ~ w < 1 QO' - m < r- r- O O f] 00 K N v v r A y v v A r A 70 70 O O O O O V C) vc~ --1-4 O O (3- vv c4 •••1 -4 M, 8 O 00 v1 v1 00000 o O 00 00 o o 00 00000 00 00 ar ac 7- n .l~• r IV Qr 0 r~ ov r. e no r N -1 C C S G S < m a• Z M ~o =;a oa < m r Sm W r A m m M n m ~ ~ O Z O N O .'O O O -1 0 o ~ ~ N W O W O V1 O OFFICIAL STATEMENT OF THE GENERAL ELECTION ON NOVEMBER TIGARD CITY COUNCIL Page Nupber 74.050.001 R E G I S T E R E D 0 T E R S T U R N 0 U T T U R N 0 U T P E R E N T A G E T C 1 R G A A I R G D D C I I R T K Y S C N 0 U N C I L T D I I G A A N R E D N C I J T E Y L C E 0 R U K N S C I L T 8 I R G I A A R N D M CO 1 0 T R Y E C 0 U N C 1 L T G 1 0 G R A D R 0 DN C S 1 T M Y A C T 0 1 U N N C I L T T 1 0 G M A R L DO N C G I T Y C 0 U N C. 1 L T W 11 G L A L R I DA M C 1 C T H Y I C N 0 U N C 1. L T M 1 A G R A K R DP A CD I G T E Y T C T 0 U N C 1 L : i• 6114 I!!~ ~ Q _ + , 00 WASHINGTON SQUARE 245 '189 77.3 3314 3174 1 34 27 30 2 28 02 WALNUT ISLAND 48 401 82.0 921 64 714 61 8 03 TIGARO GAARDE ST 331 280 84.410 631 4151 59 46 44 46 45 04 FOWLER SCHOOL 1 239 1981 82. 42 3 41 34 3471 32 05 TWALITY SCHOOL . 354 2886 81.3 683NI 44 4 45 50 45 06 TIGARD CITY HALL 313 23871 76.110 53 4 35 35 36 38 SUMMERFIELD 08 425 36891 86.6 89 53 86 63 65 58 51 09 SUMMERLAKE-WEST 21 169 79.T 30 25 33 27 2491 29 24 16 SUMMERLAKE-EAST 1661 129 78.0 25 181 264 191 18 25 19 T 0 T A L S 2338 1903 81,4 415 299 410 308 310 31 293 I i I ~ I ~ November 22, 2000 AlECEj% D C 'r' Nov 2 ~ 2000 Tigard City Attn: City Recorder ~aj~jsttf~ 13125 SW Hall Blvd Tigard OR 97223 Enclosed you will find a copy of the Abstract of Votes for Tigard City Measure Number 34-20 relating to the election held on November 7, 2000. In accordance with ORS 255.295, please canvass the votes and notify the Washington County Elections Division within thirty (30) days of receipt by signing and returning the bottom portion of this letter to: Washington County Elections Division 150 N 1 st Avenue, MS 3 .o Hillsboro OR 97124 Thank you very much. Sincerely, Ginny Kingsley Elections Manager GKrd I have canvassed the votes for Tigard City Measure Number 34-20, relating to the election on November 7, 2000. By signing this canvass letter, I concur with the final results. C~2e w i/ka-mo AUTHORIZING SIGNATURE DATE Department of Assessment & Taxation, Elections Division 150 North First Avenue, MS3 Hillsboro OR 97124 Phone: 503/846-8670 Fax 503/846-4854 C S z< O gm y m a = -7 7 x O > O -1 T r0i0 y a < 0 c~ 0 C) p ~ m 0 00 r N v v N co N WHO O N 0 03 M P mn m 'O -'r '••r O r,3 -4 OV .00 O~-+ OP vrr z< nn s ° H a rp m =F< ~7V ~m0 F T N O N O D O A ~ Q N Y v 0 T 00 v w ~ v w F F 'O r O]P ~yy Or SON _ O or o° orr C IM V N m ° N 2 A < m O ~ F T M = N O O N A O• N Q Of 0 r N N W r v v N C. F A \O .0 O. vvn WP GoV -4-4 O CO F O O V N O v v OW W-` z< ° N 02 gm W -4 z < 1 7c O T A O 0 = _ ~ c r O r G7 S" M N W W v v v N \ \ Zft~ FO Cam! 10 Cp 4D O O O O O O o O O O O v v m om o= ~ . rn =rte ~ 7 O O T rr N O O 7< ~ n $ 0 O O < 00 W rr rr r r v v N w N VP V~ NV m_--vy O ow ~r rvr o rOD NV vv~ z< nn g m ° ` ^ _ n: < pr .°mo F M- 0 0 O O A a Q b z v r 0 -l N O O O' ti rr v v v W -~N FF N .Or v~-~nr O W N V O 00 i CO z< nn 0M >-4 00 y< 7C m o F T N 0 O N Q0. 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X) VV 7yp~y7pb Op ON AIOA OV~VI O iv O~ W m Oy c S r ^ A r W O , r N ~ W N v v co \o\ rW rN b27. A VI O • O N• ONN P" OOr gm_ om o0 w ~ ccl m ME m O. A w ^j G O 00 ~ r A ~ N v v r ~ rN VFW 705 A a- Co H~ pp,~ O Om •a`ii, y- Oar O N V N v v v 5038464654 T-701 P-002/003 F-916 ---44- k AChrn g./vi- Apm O~ rT o o w r as ~ ~ r A 0 0 N ppp~~~ U" x~x~A ` \ N p gp y~pp b " ~ O W C• -1 _ o O~ O~A NN Oe 6-- e.vw. A H O it r o 0 'c R O ~.a O o I'V fg f C, 0 V V r P V CID Om "m t`i~ N ONNO » 0 7oP $ c o g~ v v v {V{~,,~ NP ~7~b SOW rr .~4M 0 OONO j~ C y OW OHO ZW oN pPLQa ^ g 0 r O 0~ b , W er h p ,O Pm~ 7oAb Nr IGIN Tl OHO NV OWW -a0 VN vvv oc < r ~m om w o~r S 0 O •N G, a o 4 R- O P ~A 70 W r N W O A ig Z: P Um QA mw yVY F= °N Lm~ a 0 .ui v v N C-0 X ! w pO V, ~O N N r W N O W O -4-4 m yN 0~-- OW OD vvv V V '6422 p m p m C~ S N Yor PC m a00 s o e 8 00 3 r a v v OO t/l pC.,p0 ~p ~p\ ul 'no VA ON 9-b4-4 qq O yy.. 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CD NOV-26-2000 10:56 FROM-WASH, COUNTY ELECTIONS 5038464854 T-701 P.003/003 F-916 * OFFICIAL STATEMENT-Of THE GENERAL MEETION ON NOVEMBER T,-2000**** ATFALATI PARNER 34.23 Page Number 193.108.001 ~ Pre C1N ci-S R G E S E R E D V E I R T R N O T T R N O T P E R C I A TA Y F$ L F P A R E R 4 2 3 A N F O L T 1 P A R TE 4 2 3 • 1 ~ •vw a., -s 9 n 97 BULL MOUNTA N 2f 184 84.5 99 ETZGER _ 3 .0 4 794 00 WASHINGTON SQUARE 2454QI 1$-9 .3 64 01 YO STREET 154CI 131 85.6 02 WALNUT ISLAND 4891 401 82.0' S 187 1 03 TIGARD/GAARDE ST 331 280 84. 114 126 04 FOWLER SCHOOL 23 198, $2. 71 05 TUALITY-SCHOOL 354 81.3 2 119 06 TIGARD CITY HALL 31 23W 76.174 97A( 103 07 DEERCREEK 63 5071 79.5% 1 21 08 SUMMERFIELD 09 SUMMERLAKE-WEST 10 BEEF BEND RD 415 21 94 3681 1693 8 886-6% 1419 5 5 82 42 14 BARROWS RD 131 106001 80. 35 521 15 TUALATIN CITY RIVER 16 -..ERLAKE-EAST 17 ELDORADO 401 1661 154 12% 2 1 78. W 81 45 1 2 61 20 TUALATIN CITY 271 112 121 22 TUALATIN-UNINCoRP 1 1 23 TUALATIN-NORTH 291 2 941 85 28 TUALATIN-WEST 8 32 33 ED BYROM SCHOOL 2121 1 84.1' 77 36 TALATIN CITY 60 53 89. 211 2 37 HAZELBROOK 4 34 80.0 38 SE COUNTY 54 81.5 3 5 *w T 0 T A L S 4440 35973 81. 1333 1563 Y Precincts - City of Tigard, 2000 New Precinct # Formerly Tigard Precinct VS Jan 31, 2000 - Registered Voters 400 16, 192,194, 217 2419 402 Walnut Island 616 403 32,215 3010 404 33, 224, 251 2217 405 34, 40, 195 3320 406 30, 31, 35 2980 408 41, 180, 225, 250 4025 409 46,183 1873 416 921,226 1556 22016 I:\NDM\CATHY\ELE(;l I(JNWKr-LINI, 0 I~ 2 O ` may , ® r!+ CFA N C x r-+ 9 4 CD m z 90 a cw 0 T p 384 AVE. c v' ` V 1v e o Cc Ln C) N O n a N NORTH ry, CL U) . 0 ~8I 1218T VS. r o s m W N N v -mi W > Y O pq N N 0 9A .A. C~Rj c l y Z. 0 n s Ed1a ~ y sa acv y~~ w N O V v A to Q~ 7 ? EE~~VRfi RD o a a+c w N a a N v, o o w HALL BLVD. c~ i v~' a s H N V Ln 77 N 0 V AVE a -7::~ AGENDA ITEM # 3.3 FOR AGENDA OF 12.12 . DD CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Authorizing Police Department Training Request PREPARED BY: Capt. Gary L. Schrader DEPT HEAD OK i CITY MGR OK G R' ISSUE BEFORE THE COUNCIL Should the Council authorize two police department training requests to attend a course in Street Crimes and Surveillance Techniques? STAFF RECOMMENDATION Recommend Approval. INFORMATION SUMMARY This training is designed for members of the police department special investigations unit to learn techniques for conducting street crimes investigations, conduct stakeouts and surveillances, and conduct undercover operations. The special investigations unit was developed to combat crime through the use of such techniques. The members of the unit have not had such specialized training and approval of this request will reduce the city's liability and enhance the performance of the members of the unit. OTHER ALTERNATIVES CONSIDERED The only other alternative is to not attend the training. This alternative will not add anything to the value of the special investigations unit or the ability of the investigators. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Tigard will be a safe place to live, play, and do business, with efficient public safety services coordinated by police, fire, and emergency management providers. FISCAL NOTES The training costs will be paid using funds seized and forfeited in accordance with state statutes. There is no cost to the general fund. iAcitywid0sum.dot MEMORANDUM TIGARD POLICE DEPARTMENT DATE: November 27, 2000 TO: Honorable Mayor and City Council FROM: Ronald D. Goodpaster, Chief of Police SUBJECT: Forfeiture Fund Expenditure The purpose of this memorandum is to comply with the Tigard Municipal Code and advise you of an expenditure out of our forfeiture fund. The money ($1,220) will be used to send our detective sergeant and narcotics officer to street crimes and surveillance techniques training. This training is being taught in Spokane and is a two-day school. These two officers and our gang officer form our street crimes team and this training will be extremely useful in teaching them new ways to gather information and to conduct narcotic and gang investigations. After this expenditure there will be a remaining balance of approximately $63,200. 3 0. 0 :6 m o -0 o -V 0 d ; < r •o o C/) o co ~ r- < o W ;u - C a C -a z 0 ! ( o t v ® M L N ~ 'fl m S, 3 ;d (D ( ~ " O 0- ( A = N* N to <D M C • oe < 3 '69 SO 4t CD cl) O 00 SD. M N n ? (n (p N (D A C n ' C > a CD 3 C y 1 CC t A Cl) N 0 ( A > O v r < ? c 0 C. CE) Y Z o 0 Z7 cRi O , p~ O CO) (6 o D 0 E t% 0 0 (D (D o O C O W m o C U) O C) C. 3 N (=D o N o N co C m CO (D 3 N O N ? 7 0 Q 7 l ~ (C ~ - o m D) 5 N s CD < m AA O 7 y, < Cl. 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Reid and Associates, _ ~3 W ~)0oOy ;1OURII '0?V.)ILID OOT I ~tm~ 'anuQ _li~lat 1~ •S OQ •:)tq `salt-Dossd Pur PPP '3 ugof EG N 1 DRUr ~,.t,LLL~:,Ltl,a J 1 ANN G E T :~~c, :\"I) C Tl U U RV F ~TUL LUN1QUr STRATL-G1ES FOR G 5 ° n 72 c r E ~ u D. g •J L r ° r• i O E V L ~ ~ r ~ V L tC0 JS O C C E y e0 .n ' 7 ~ v po s C U •y t V G c E ei L d C7 y~ 0 7~ o L •n 'O n 'C G Z u u o= u •v d o S C 7 E c v N G g =E C C7 i 0 .N n~ G ?0 n =OL _ y . . a a sa o ."j ~ L ` c ~ o o ~ •J ~ u V v C 7 G Ev ~ . v, z u E r ^ V / N z C IW 41W W O ~ x >N O N C O A F w L. N mo o ® a ~ 7 V ~ w~ ~ 9 $ O N O -O ~ 1 ! t O l ~ 6~ •e C ~ V C d N ° C C V eC O to s . lad $ . N m O . w C6 O NO O N y u. c C °ov d o 0 = 3 O O N F s L= (D w s d . > r+ • ® ®O rQ sa Q a `ti Ln O V a H h F OC of bQ V O C Z d • d r t7 C L W ` G a C cp ®1 •d ~ H ~ N ~ O 0-1 O N am H O ~ F~4 oe 1 H N .m`. s V W 7 A- W) 0 0 V Cl V V 1~ O 45 O O H $ V s e LU CL cl- CL. 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Waterworks Spokane, WA 98212 SEMINAR TOPICS • GATHERING INTELLIGENCE (509) 742-8100 • DEVELOPING INFORMANTS • CONDUCTING EFFECTIVE STREET INTERVIEWS • UNIQUE STRATEGIES FOR INVESTIGATING GANG AND DRUG CASES • SETTING-UP A SUCCESSFUL SURVEILLANCE OR STAKE OUT ✓UNIQUE WAYS TO CONDUCT SUCCESSFUL UNDERCOVER OPERATIONS • 5 UNIQUE AND EFFECTIVE TECHNIQUES TO OBTP CONFESSIONS • CAR TRAPS AND HIDDEN COMPARTMENTS • OFFICER SAFETY ISSUES FOR BOTH ON AND OFF-DUTY SITUATIONS • LEARN WAYS TO AVOID DEFENSE ATTORNEY TRICKS AND TRAPS -004 • AND MUCH MORE.. . Hours: 8:30 a.m.-4:30 p.m. (This Course Is P.O.S.T. ~4tio Ec -Oj~rCn Street Crlmes 16. chninues 9s1®~~Z N Surveillance 1 ~ ~CIATtiS Registration Form ~OG Guaranteed to be one of the best courses you'ue attended! Seminar Location: Sp Group Discounts are available! I I ' i Full 3-Day Program $375 per person I Number Attending: _ $ / Total = $ / i Name/ I LAST FIRST I I ❑ HOME Address 0 DEPT. City / State Zip / Phone: home Dept.[__ _I i I I Rank Agency I *To Register: Mail or Fax Completed ]Form to Sponsoring Agency / Contact I *Please Make Checks Payable to: John E. Reid & Associates, Inc. Ell 9s~ { ./d CCIA'CES ~O G I?, SMIET CAND SURVEMMOE TECffiEQl7E5 6E~CINAR Street Crimes: Specialized Techniques for Conducting Investigations: • Introduction Course overview Importance of developing information Playing the street game • Developing Intelligence Importance of gang intelligence Conducting street interviews Proactive observation Developing official contacts Ruses and scams for developing intelligence • Developing Informants Value of informants Examples of information sources Informant do's and don'ts Creating informants from thin air Information to elicit from informants Tips on obtaining a search warrant • Developing Witnesses Witnesses do's and don'ts Developing witnesses at a crime scene Developing citizen witnesses Breaking an alibi witness Photo Identification Line up identification • Officer Safety Issues While on duty While off duty Interviewing Techniques Basic considerations The interview environment Family members Formulating interview questions Interview questions to develop leads Interviewing street wise subjects Legal Aspects of Interrogation • Interrogation Techniques Principles of interrogation Preparing for the interrogation Interrogation strategies Interrogation themes • Courtroom Testimony Case preparation Testimony do's and don'ts Defense attorney traps Testimony based on informants Surveillance, Stakeouts & Undercover Operations: • Introduction • Surveillance Techniques Possible objectives Types of surveillance Fixed surveillance Surveillance do's and don'ts • Stakeouts Preparation for the stakeout The inside team The outside team Arrest considerations Working with Informants Understanding and working with informants Obtaining reliable information from informants Informant buys Informants to infiltrate a group Undercover Operations Officer selection Infiltration techniques Playing the role Common undercover mistakes Unique undercover situations •Search Procedures Furniture traps Vehicle traps and other hidden compartments Cover and Concealment Basic considerations Do's and don'ts Evaluation of cover v S z p 0 0 z C) 0 0 O C ~ CD 0 . 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STREET C MS AND SUEVEMLANCE TECHEQUES SFUMA R FEATURING UNIQUE STRATEGIES FOR GANG Et DRUG MVEST►GATIMS T C~ f E CIO ~ Ott ~®GR~ By: JOHN E. REID & ASSOCIATES, INC. Website: http://www.reid.com Featuring PATRICK McCARTHY Chicago P.D. (Ret.) Spokane, Washington Sponsored by Spokane Training Center December 18, 19 & 200 2000 Location: 2302 N. Waterworks Contact: patty Plotzki Spokane, WA 99212 (509) 742-8100 SEMINAR TOPICS • GATHERING INTELLIGENCE • DEVELOPING INFORMANTS • CONDUCTING EFFECTIVE STREET INTERVIEWS • UNIQUE STRATEGIES FOR INVESTIGATING GANG AND DRUG CASES • SE T TING-UP A SUCCESSFUL SURVEILLANCE OR STAKE OUT ;/UNIQUE WAYS TO CONDUCT SUCCESSFUL UNDERCOVER OPERATIONS • 5 UNIQUE AND EFFECTIVE TECHNIQUES TO OBTA CONFESSIONS • CAR TRAPS AND HIDDEN COMPARTMENTS • OFFICER SAFETY ISSUES FOR BOTH ON AND OFF-DUTY SITUATIONS • LEARN WAYS TO AVOID DEFENSE ATTORNEY vam_ TRICKS ANDTRAPS • AND MUCH MORE... I. ' Hours: 8:30 assn: 4:30 p.m. (This Course Is P.O.S.T. r---------------------------------------------~ C,pr I E. O~ I o street crimes a I s, z N surveillance Techniques °~rA S Registration Form 1 ~OGgP I I Guaranteed to be one of the best courses you'ue attended! ; Seminar Location: Spokane~ WA 12/18r20 _W Group Discounts are available! I ' ' o Full 3-Da Program $375 er erson 1 Number Attending: _ $ / Total = $ I Name/ 1 LAST FIRST I I I Address °o"nR° T 1 City / State Zip / I I Phone: Home Dept.[ I I Rank Agency F *To Register: Mail or Fax Completed Forrii to ; Sponsoring Agency / Contact 1 *Please Make Checks Payable to: John E. Reid & Associates, Inc. 6-------------------------------------- -i c z ~ - ~ c ~ C!i N p s W d O c_ Him ! 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AGENDA ITEM # J, 4- FOR AGENDA OF 12/12/00 ISSUE/AGENDA TITLE PREPARED BY: CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY DEPT HEAD OK y ATY MGR OK J 1n' + " ISSUE BEFORE THE COUNCIL Acting as the Local Contract Review Board, should the City Council award the bid for Insurance Agent of Record for three years? STAFF RECOMMENDATION Since the City's Purchasing Rules state the Agent's appointment can't exceed a period of three years and that the same agent may be selected for subsequent periods, staff recommends awarding the bid to JBL&K for a three- year period. INFORMATION SUMMARY The City has used the services of an insurance agency to serve as Agent of Record since the early 1970's. As the City has grown our risk issues have became more complex, thus requiring more expertise on the part of our Agent of Record. At this time, in the Portland area, there are two firms who chose to bid that meet the City's core needs in the insurance Agent area: • strong public sector experience (a minimum of 10 years); • strong presence with the insurance companies writing public sector coverage; • agency staff available 24-hours a day to respond to major occurrences and to assist with mitigation on the scene of a severe loss; and • willingness to be aggressive with the insurance markets while representing Tigard. Tigard's current Agent of Record contract with JBL&K is up for renewal, thus a request for proposals was released to the market place in October. Competitive proposals for Agent services were received from the two major players in the Portland area. Jewett, Barton, Leavy & Kern, Inc. (JBL&K) 200 NW Second Avenue, Suite 800 Portland, Oregon 97209 Contact: Mr. Ron Graybeal MARSH USA, Inc. (formerly Sedgwick) 111 SW Columbia Portland, Oregon 97201 Contact: Ms. Pat Hanson In reviewing the bids, it was found that Marsh USA did not meet the minimum requirements by excluding evidence of errors & omissions insurance coverage for their business. This was determined to be a fatal flaw in the bid since insurance expertise and strong public sector experience would demand this type of "insurance mistake" to not be made by the successful bidder and possible future Agent of Record for the City. Since there was only one valid bid remaining, staff considered whether to go back out to the market place for proposals or whether the one bidder was sufficient to address the City's needs as outlined in the first paragraph of this section. While JBL&K has provided excellent service since 1995 to the City, it was determined that reference checks should be made prior to making a decision to re-bid the services or recommend award. Reference checks revealed that other jurisdictions were receiving the same high quality service from JBL&K as the City had experienced. (See attached list of information determined from reference checks on JBL&K.) Based on this information, staff recommends not to request new bids. The fee arraignment used by Tigard with the Agent of Record is the Agent will be compensated through the standard commissions paid by the insurance carriers that provide coverage for the City. For this reason, the bid from JBL&K and Marsh were both comparable in fee arraignment details. For Council's information, during FY 99/00, JBL&K received $29,440 from the insurance companies providing Tigard coverage. This was based on $407,638 of insurance premium, which equals an average of 7.2% commission rate for the Agent of Record. There were no fees paid by the City to the Agent of Record. Staff recommends awarding the bid to JBL&K since they have served the City well since 1995, have provided excellent access to the insurance market place, and have the public sector expertise to assist the City in addressing its liability exposures. OTHER ALTERNATIVES CONSIDERED None other than those noted in the information section above. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This issue is not addressed in the Vision goals. FISCAL NOTES No City expenditure is required since Agent will be compensated through the standard commissions paid by the insurance carriers that provide coverage for the City. Lm/h:/docs/insurancdagent of record/L.CRB CC summary sheetdoc Agent of Record Reference Checks REFERENCE CHECKS FOR JBL&K SHOWED THEY COULD MEET OR EXCEED THE FOLLOWING: Agent demonstrates first-hand knowledge of Tigard's operations and the ability/desire to develop more detailed knowledge. This includes on-going periodic site visits/reviews. Enthusiasm - willingness to be aggressive - seeing Tigard as an important client worthy of the Agent's time and attention. Broad-based knowledge/experience in municipal market issues. Experience in municipal sector issues. (Police and Public Works operations and Land Use exposures where Tigard experiences most CGL claims) -D City believes long-term relationship able to be maintained. (Regular two-way communication) -C~ Timely renewal projections and bid analysis Bottom line is that JBL&K can provide expertise and relationship with the market AGENDA ITEM # 3.5 FOR AGENDA OF i2-i2-pp ISSUE/AGENDA TITLE CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY PREPARED BY: Loreen Mill J__ DEPT HEAD OK r ~ITYUIVIGR OKg`A" ' y r/' ( 7V _7 I ISSUE BEFORE THE COUNCIL Should City Council authorize signing a contract for Insurance Agent of Record? STAFF RECOMMENDATION Motion to authorize City staff to enter into a three-year contract with JBL&K for Insurance Agent of Record services. INFORMATION SUMMARY The City Council, acting as the Local Contract Review Board, is anticipated to award a three year bid to JBL&K for Insurance Agent of Record services on 12/12/00. If the LCRB takes that action, staff would recommend that the Council authorize signature of the contract for the Agent of Record. Since the City's Purchasing Rules state the Agent's appointment can't exceed a period of three years, staff recommends signing the contract for a three-year period. The attached contract does allow for termination of the contract at any time by either party with 90 days written notice before the three-year period expires. Staff recommends authorizing staff to sign the contract with JBL&K for three years because they have served the City well since 1995, have provided excellent access to the insurance market place, and have the public sector expertise to assist the City in addressing its liability exposures. OTHER ALTERNATIVES CONSIDERED If the LCRB does not award the bid to JBL&K, do not authorize contract execution. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not addressed in the City's vision. FISCAL NOTES The fee arraignment with JBL&K will be compensation through the standard commissions paid by the insurance carriers that provide coverage for the City. During FY 99/00, JBL&K received $29,440 from the insurance companies providing Tigard coverage. This was based on $407,638 of insurance premium, which equals an average of 7.2% commission rate for the Agent of Record. There are no fees paid by the City to the Agent of Record for the regular services provided under Exhibits A & B in the attached contract. lm/h:/docs/insurance/agent of record/cc agent contract summary sheet.doc CITY OF TIGARD INSURANCE AGENT OF RECORD CONTRACT THIS AGREEMENT is entered into this day of , 2000, by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and _ Jewett, Barton. Leavy & Kern Inc. (JBL&K) hereinafter called Agent of Record. WHEREAS, the City has need for the services of an independent contractor with the particular training, ability, knowledge, expertise and experience possessed by Agent of Record, now, therefore, in consideration of fee described in Exhibit "A" (attached hereto and incorporated herein by reference) Agent of Record agrees to perform the services in Exhibit "B". In performing the above services, it is understood and agreed that: STATUS. Agent of Record is not currently employed by the City. The parties to this contract intend that the relation between them created by this contract is that of an employer - independent contractor. No agent, employee, or servant of Agent of Record shall be or shall be deemed to be the employee, agent or servant of City. City is interested only in the results obtained under this contract; the manner and means of conducting the work are under the sole control of Agent of Record, however, the work contemplated herein must meet the approval of the City and shall be subject to City's general right of inspection and supervision to secure the satisfactory performance thereof. 2. WORK PERFORMED. The work to be performed by Agent of Record includes services generally performed by Agent of Record in their usual line of business and outlined in Exhibits "X& "B". 3. TAXES. Agent of Record will be responsible for any federal or state taxes applicable to payments received under this contract. City will report the total of all payments to Agent of Record, including any expenses, in accordance with the Federal Internal Revenue Service and the State of Oregon Department of Revenue regulations. 4. BENEFITS. Agent of Record will not be eligible for any federal social security, state workers' compensation, unemployment insurance, or public employees' retirement system benefits from this contract payment, except as a self-employed individual. 5. FEDERAL EMPLOYMENT STATUS. In the event any payment made pursuant to this contract is to be charged against federal funds, Agent of Record certifies that the agency is not currently employed by federal government and the amount charged does not exceed his normal charge for the type of services provided. 6. INDEMNIFICATION. City has relied upon the professional ability and training of Agent of Record as a material inducement to enter into this Contract. Agent of Record warrants that all its work will be performed in accordance with generally accepted professional practices and standards as well as the requirements of applicable federal, state and local laws. Agent of Record agrees to indemnify and defend the City, its officers, agents and employees and hold them harmless from any and all liability, causes of action, claims, losses, damages, judgments or other costs or expenses including attorney's fees and witness costs and (at both trial and appeal level, whether or not a trial or appeal ever takes place) that may be asserted by any person or entity which in any way arise from, during or in connection with the performance of the work described in this contract, except liability arising out of the sole negligence of the City and its employees. Such indemnification shall also cover claims brought against the City under state or federal worker's compensation laws. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this indemnification. • 7. INSURANCE. Agent of Record and subcontractors shall maintain insurance acceptable to the City in full force and effect throughout the term of this contract. Such insurance shall cover all risks arising directly or indirectly out of Agent's activities or work hereunder, including the operations of any subcontractors. Such insurance shall include provisions that such insurance is primary insurance with respect to the interests of the City and that any other insurance maintained by the City is excess and not contributory insurance with the insurance required hereunder. The policy or policies of insurance maintained by the Agent of Record and any subcontractors shall provide at least the following limits and coverages: a. Commercial General Liability Insurance Agent of Record shall obtain, at Agent's expense, and keep in effect during the term of this contract, Commercial General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (1986 ISO or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 2,000,000 Personal & Advertising Injury 1,000,000 Each Occurrence 1,000,000 b. Commercial Automobile Insurance Agent of Record shall also obtain, at Agent's expense, and keep in effect during the term of the contract, "Symbol 1" Commercial Automobile Liability coverage including coverage for all owned, hired, and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than $1,000,000. C. Workers' Compensation Insurance The Agent of Record and its subcontractors, if any, and all employers providing work, labor or materials under this Contract are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year d. Professional Liability Insurance Agent of Record shall obtain, at Agent of Record's expense, and keep in effect during the term of this contract, Professional Liability Insurance covering any damages caused by an error, omission or any negligent acts. This coverage shall include Annual Aggregate & Per Occurrence limits of no less than $2,000,000. e. Extended Reporting Coverage If any liability insurance required by this contract is arranged on a "claims made" basis, Extended Reporting coverage will be required at the completion of this contract to a duration of 24 months or the maximum time period the Insurance Agent of Record's insurer will provide if less than 24 months. Insurance Agent of Record will be responsible for furnishing certification of Extended Reporting coverage for 24 months following contract completion. Continuous "claims made" coverage will be acceptable in lieu of Extended Reporting coverage, provided its retroactive date is on or before the effective date of this contract. f. Additional Insured Provision The City of Tigard, Oregon, its officers, directors, and employees shall be added as additional insureds with -respect to this contract. All Liability Insurance policies will be endorsed to show this additional coverage. g. Notice of Cancellation There shall be no cancellation, material change, exhaustion of aggregate limits or intent not to renew insurance coverage without 60 days written notice to the City. Any failure to comply with this provision will not affect the insurance coverage provided to the City. The 60 days notice of cancellation provision shall be physically endorsed on to the policy. h. Insurance Carrier Ratinct Coverages provided by the Agent of Record must be underwritten by an insurance company deemed acceptable by the City. The City reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Agent of Record shall furnish a Certificate of Insurance to the City. No contract shall be effected until the required certificates have been received and approved by the City. The certificate will specify and document all provisions within this contract. A renewal certificate will be sent to the above address 10 days prior to coverage expiration. Independent Contractor Status The service or services to be rendered under this contract are those of an independent contractor. Agent of Record is not an officer, employee or agent of the City as those terms are used in ORS 30.265. k. Primary Coverage Clarification All parties to this contract hereby agree that the Agent of Record's coverage will be primary in the event of a loss. 1. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability, professional liability, pollution and errors and omissions policies required by this contract. Agent of Record's insurance policy shall contain provisions that such policies shall not be canceled or their limits of liability reduced without sixty (60) days' prior notice to the City. A copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company, or at the discretion of City, in lieu thereof, a certificate in form satisfactory to City certifying to the issuance of such insurance shall be forwarded to: Loreen R. Mills, Risk Manager City of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97223 Such policies or certificates must be delivered prior to commencement of the work. Thirty (30) days' cancellation notice shall be provided the City by certified mail to the name and address listed above in event of cancellation or non-renewal of the insurance. The procuring of such required insurance shall not be construed to limit Agent of Record's liability hereunder. Notwithstanding said insurance, Agent of Record shall be obligated for the total amount of any damage, injury, or loss caused by negligence or neglect connected with this contract. 8. ANNUAL EXTENSIONS. This contract may be renewed annually twice. Renewal shall be contingent on an annual satisfactory performance appraisal. The criteria for satisfactory performance are listed in Exhibit "A" for all three years and Exhibit "B" for the first year of this contract. Each annual extension will require renegotiation of a work program listing of goals and objectives for the next contract year and fees based on the work program. 9. FEES. Agent of Record will be compensated through standard commissions paid by insurance carriers providing coverage for the City of Tigard. Any special projects or special services requested by the City, other than those listed in Exhibits "A" or "B", which may involve extra fees, will be negotiated before the service begins. 10. TERMINATION. Either party may terminate this contract at any time upon 90 days written notice. 11. NON-WAIVER. The failure of the City to insist upon or enforce strict performance by Agent of Record of any of the terms of this Agreement or to exercise any rights hereunder, should not be construed as a waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights on any future occasion. 12. CONTRACT DURATION. Except as provided for under paragraph 9, this contract shall be effective December 15, 2000 and expire December 15, 2003. This fact not withstanding, the service of Agent of Record shall be authorized and paid for on a phase-by-phase basis as described in Exhibit "A", attached and incorporated by reference. CITY OF TIGARD: AGENT OF RECORD: By. By: (Signature) Name: ~Q1 ! r rr•N- • /~o~va ~gr, Name: (Signature) Title: Title: INSURANCE AGENT OF RECORD CONTRACT EXHIBIT "A" Agent of Record will: 1. Obtain and currently maintain an insurance program that will provide the coverage agreed upon to the City, and recommend insurance coverages for unique risks that may arise. Insurance Agent is responsible for all lines of coverage other than employee benefits. 2. Prepare specifications for entire insurance program and present to Risk Management for approval. • Prior to renewal of insurance policies, Agent shall assist in identifying and evaluating City exposures. This shall include a review of operations, services, and service delivery methods, real and personal property, and other exposures with City risk management staff. This shall also include an analysis of losses and loss history trends, with frequency and severity information on losses. Agent shall provide loss forecasts and loss retention analysis when appropriate. When specifications are approved, the Agent of Record will secure competitive proposals from insurance carriers for all coverages for which the Agent of Record is given responsibility. Agent of Record shall review proposals received from insurance companies for conformance with specifications and present quotations to City in a spreadsheet format detailing and comparing coverages, forms and pricing. Agent shall provide recommendations to City on selection of proposals and assure that policies selected accurately reflect specifications or amendments that occur during the coverage period. Pending coverage changes will be confirmed in writing within five working days of the requested change, including confirmation of bound coverage. Agent will award contracts in compliance with City purchasing rules. • Agent shall maintain a summary listing of all policies and endorsements that identify the type of coverage, insurance company name & policy number, policy period, coverage synopsis and a brief synopsis of significant coverage features, policy limits, deductibles, and premiums. • Agent shall notify the City at least 60 days prior to the expiration date of all insurance contracts. 3. Maintain insurable values on buildings at replacement values to include new construction and make statement available to the City. 4. Coordinate coverage between all departments to prevent duplication or gaps in coverage. In addition, coverages should be continually checked to assure that the account is kept insured as agreed upon with the City. 5. Be available to the City for advice and consultation on insurance matters, and to assist and guide the administration in the City's risk management and safety programs. 6. Supply City's Risk Manager a budget letter for estimated premiums that will be required for the next fiscal year. This requires ?study to project neVW total prop2 y values, including any completed construction or contemplated acquisitions. Based on this study, and a survey of current market trends, a total premium is projected. This is due no later than January 150' each year. 7. Prepare an annual report for delivery to the Risk Manager. This report is to include any pertinent information relative to new or changed coverages, companies, amounts or premiums, term of policies, deductibles, and claims history & trends. New rulings by the Insurance Service Office or the Insurance Commissioners may also be included. This report will also include information about the services provided by Agent and issues the City should address during the next contract year. This report shall be filed no later than January 15each year. 8. Agent shall provide claims services to the City as follows: Agent will assist in the preparation of claims information and presentation of claims to ins+jrance companies on behalf of the City. Agent shall maintain a claims diary system for the purpose of ensuring timely response and disposition of claims by insurance companies. City will send notice to the Agent's office of all claims filed with the City and City retains the right to also file a copy of any claim with the insurance provider. Agent shall meet as requested with City's Risk Manager for a status review of "open" claims. Additional written status reports shall be provided on specific claims as requested by the City. Agent shall facilitate claims review meetings with City staff and insurance company claims managers, as necessary to ensure proper handling of claims. Agent will maintain an adequate claims record to show number and type of claims, dollar amount of paid claims, total dollar amount of reserves on open claims by policy type. This report shall be filed with the City monthly and the annual recap of claims by policy year shall be included in the annual report. 9. Comply with all applicable Equal Employment Opportunity laws and regulations and not discriminate with regard to race, color, creed, sex, national origin, or disability. Im/hAnsurance/2000 agent contract.doc INSURANCE AGENT OF RECORD CONTRACT EXHIBIT "B" `^n i :A1100te 00nf--0AM It is anticipated that the Agent of Record will accomplish, during the first year of the contract, the following goals and objectives. This work program can be modified by mutual agreement, which will be documented in writing and signed by both parties. 1. Complete information gathering for liability coverages (target date of 3/15/01) 2. Trend real and personal property (target date of 3/15101) 3. Meet with Maintenance Services & Police Departments with City's Risk Manager to develop a working relationship between Agent and departments (target date of 3/15/01) 4. Present liability coverage options for July renewal policies (target date of 6/17/01). 5. Prepare annual report (first target date of 1/15/01) 6. Assist with Safety Committee coordination by having staff available to meet with Committee, review Committee issues, and coordinate training with City's Risk Manager (by 1/15/01) 7. Submit budget projections for 2000-2001 (by 1/15/01) 8. Loss forecasting and development based on the last 5 years of loss information and anticipated future trends. AGENDA ITEM # FOR AGENDA OF 12/12/00 ISSUE/AGENDA TITLE CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY PREPARED BY: Liz Newton. L. DEPT HEAD OK66 Y MGR OK (rU r' VU Receive staff update. ISSUE BEFORE THE COUNCIL STAFF RECOMMENDATION Receive briefing. INFORMATION SUMMARY During 2000, the periodic update efforts have been underway for the City's vision, Tigard Beyond Tomorrow. This is the first time the City has undertaken a periodic update since the 1997 inception of the City's vision. The citizen-based Vision Task Force has been successful in updating their goals for the next three years' work. Throughout this process, new citizens and jurisdiction representatives have been successfully involved. As with any process used for the first time, we have also learned some lessons that will be implemented in future reviews to make our community vision process stronger and more meaningful to those involved. Staff will highlight the common themes heard throughout the 2000 update process and lessons learned at the Council meeting of 12/12. In January, 2001 Council will receive an update on implementation achievements during 2000 and the updated vision document which will outline the action plan for the next few years. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This meets the overall commitment the City made to citizens in 1997 to keep the City's vision on track with the changing times and desires of the community. FISCAL NOTES N/A AGENDA ITEM # S FOR AGENDA OF 12/12/00 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA T E Public Heann -solia waste rrancrnse ~.,Lituirn aincaiuucu =u===~=~~ T. Imdieke DEPT HEAD OK MGR O PREPARED BY: IMill & (-I ISSUE BEFORE THE COUNCIL Should the City of Tigard join other entities in Washington County in adoption of an interim registration process for the collection and transportation of mixed loads of both non-recyclable solid waste and recyclable materials? STAFF RECOMMENDATION 1. Adopt Residual Ordinance with an emergency clause. 2. Direct staff to negotiate an Intergovernmental Agreement (IGA) with Washington County to execute the registration process for any service providers within the City of Tigard. INFORMATION SUMMAKY On May 9, 2000, the United States District Court for the District of Oregon entered a Permanent Injunction in the case of AGG v. Washington County and the City of Beaverton that prevented either jurisdiction from regulating the price, route or service in the transportation of mixed solid waste or recyclables taken from a single commercial source to manufacturers, recycling facilities or material recovery facilities (MRFs). The judge in this case found that Washington County and City of Beaverton regulations were preempted by the Federal Aviation Administration Authorization Act (FAAAA) of 1994, 49 U.S.C. § 14501(c), because they were regulating service performed by a motor carrier with respect to the transportation of property. Although the Court's decision and permanent injunction are directly applicable to just one transporter and two jurisdictions, legal counsel and the staff believe it is prudent to refrain from enforcing the City's prohibition on non-franchisees hauling waste as relating to activities within the scope of the injunction until the appeal of this decision is rendered. However, the City's obligation under ORS 459A and OAR Chapter 340, Division 90 to achieve specified recycling levels is unchanged. Also, a recent 9`h Circuit Court opinion, Tocher v. City of Santa Ana, severely limits the authority of cities to regulate safety of motor carriers who are operating within the scope of the Federal FAAAA statute. This opinion leaves the responsibility of safety regulations with the State. Until further clarification of the scope of the FAAAA preemption, staff recommends the City no longer impose regulation on the price, route or service on those loads considered exempt' by the injunction. That portion of the franchise ordinance establishing a uniform rate for drop box collection of "exempt loads" must be temporarily preempted under the terms of the injunction and this applies to all collectors of solid waste within the City of Tigard. ' Exempt load means mixed loads for single generator, non-residential accounts transported to manufacturers, recycling facilities or material recovery facilities, but not to a transfer station or landfill. It is important to note that the City Council's current policy for solid waste management (TMC 11.04) should still be enforced as the City still has the authority to regulate all other portions of the solid waste ordinance other than exempt loads The AGG decision also discussed the current franchise system as z "barri°-,.o entry" into the business of solid waste transportation. In part, this is due to the varying rules by i' ':.rent jurisdictions throughout the region. For Aerested parties to develop an ordinance this reason, staff has worked with other Metro-area jurisdictior `r and process to address the Court's injunction and preserve the City': ability to carry out its responsibility associated with meeting the State's requirement of an Integrated Sc'-d Waste Management Plan. Tigard's franchised haulers, Miller's Sanitary Service and Pride Disposal have been ;:t the table during the development of the region-wide process. Staff understands the franchised haulers support the proposed system and they have been full participants in the process. The public hearing on December 12'' has been set for the Council to consider adoption of a new "registration" process. This proposed interim process would seek to balance the City's franchise obligations and State's requirements for recycling with the Court's preemption by establishing a registration system for the transportation of exempt loads in the City. The interim registration process would require motor carriers to submit an application to do business in the City. This would be submitted with a $100 fee and require payment of a fee necessary to carry out administrative and enforcement activity of the system. This fee would be calculated on a per-ton basis. The fee would only be paid on the "residual" tons delivered to the landfill by the MRF used by a permittee. Current franchise holders would also be required to become a registrant under this system for the exempt loads. On October 19, 2000, a second AGG lawsuit was served on Washington County, Clackamas County, and the City of Gresham. This suit contends that those newly enacted ordinances to register haulers who transport loads addressed in the injunction language, prevent AGG from collecting consolidated partial loads containing mixed solid waste and putrescible waste; and then transporting those loads to a material recovery facility. The hearing on this suit is scheduled for February 7 & 8, 2001. Staff recommends the Council adopt the attached ordinance, which is very similar to Washington County's, and address any changing federal law interpretation by the courts at the time a decision is rendered. In order to keep the registration system streamlined and most cost effective, City staff is recommending the registering, collection and enforcement of the ordinance be done regionally by Washington County. This will also address the Court's concern that separate rules and registration systems could be viewed as a barrier to entry to the solid waste transportation system. On November 28, 2000, the Washington County Board of Commissioners unanimously adopted Ordinance No. 566, which enacted their registration process for mixed loads. Washington County Board also agreed to provide administration of the new registration program for all member cities of the Cooperative Recycling Program of which Tigard is a member. This means that Washington County can provide centralized registration, accounting, billing, and enforcement. This program will generate the fees necessary to support County administration of the registration program. Staff recommends Council direct the negotiation of an IGA with Washington to provide for cost efficient administration of the registration program. Based on County staff review, the cost of the centralized administration program would be $2.77 per residual ton versus $5.74 per residual ton for the County and each city to do their own administration. Attached is also a copy of Bill Monahan's letter to the City's franchised haulers notifying them of the uncertainty of the City's ability to franchise "exempt loads" under current caselaw. He enacted his authority effective 7/1/00 (under TMC 11.04.090F) to set an emergency or interim rate for altered service for a period not to exceed six months. This allowed the franchised haulers to work towards maintaining their customer base without going outside the franchise agreement with the Council. With the adoption of the attached ordinance, this "interim rate" under the franchise ordinance will cease and the franchised haulers would need to apply for a registration to do this work. Based on the need to address the situation presented by recent caselaw, staff recommends the attached ordinance be passed with an emergency clause. This is necessary to protect the health & safety of the residents of Tigard and to provide for new rules to bring Tigard into compliance with the federal court's current interpretation of federal law. OTHER ALTERNATIVES CONSIDERED Do nothing to address the recent court findings (wait and see) Adopt registration process by ordinance and direct City staff to administer internally rather than an IGA with Washington County for administration of the process. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This is not addressed in the City's vision process. FISCAL NOTES The centralized administration of the program with Washington County appears to be a self-supporting plan. It is estimated that the per ton residual fee of $2.77 will cover expenses. If each city in the County chose to self- administer, it is estimated that the per ton fee would have to be about $5.74, thus central administration is most cost effective. By removing exempt loads (those subject to the AGG injunction) from the franchise system, the City will no longer collect a franchise fee for the transport of such loads. Based on calendar year 1999 information, this would be a $65,000 - $85,000 reduction in the City's General Fund. Also, removing this service from the franchise may erode the overall profitability of franchised haulers' operations in Tigard and put upward pressure on residential rates. While our franchised haulers have historically been profitable in the City, this has been due to profits from multi-family, commercial and industrial hauling offsetting losses on residential collection services. With industrial hauling essentially removed from the franchise revenue mix, it is likely that rate increases in residential service will eventually be required to maintain the franchise's profitability in Tigard and to meet Council's policy of an 8% - 12% profit on gross revenues for haulers. Lm/c:/my docs/cc sum 12-12 AGG.doc August 31, 2000 i Mike Leichner Dean Kampfer OF TIGA ® Pride Disposal USA Waste of Oregon PO Box 820 dba Miller's Sanitary Service OREGON Sherwood, Oregon 97140 PO Box 217 \ Beaverton, OR 97075-0217 Re: Solid Waste Franchise Fee Payments and Rates on Exempt Loads Dear Tigard Franchised Haulers: As you have previously discussed with City staff, the recent U.S. District Court decision in AGG v. Washington County and City of Beaverton casts some doubt over our method of franchising drop box and compacted drop box service. That decision prohibits Washington County & City of Beaverton from imposing substantive standards affecting the price, route or service in the transport of source-separated loads of recyclable materials from single generator, nor.-residential accounts, delivered to a manufacturer, recycling facility, or material recovery facility, but not to a landfill or transfer station, herein referred to as "exempt loads'." Multi-family accounts, such as apartment complexes or condominiums, are considered to be residential accounts. In Tigard, we consider long term care facilities residential and hotel/motel as commercial to stay in keeping with our land use regulations. Although the Court's decision and permanent injunction cite just one transporter and two jurisdictions, the City of Tigard believes it is prudent to refrain from enforcing this aspect of our franchise agreement with franchised haulers until the appeal of this decision is rendered. As you know, City staff has been meeting with several jurisdictions in the region to develop a uniform process to address the court's opinion. I do appreciate that both Miller's & Pride are actively participating in the regional meetings as well. The Tigard City Council will make a final decision on staff recommendations once there is agreement regionally on the process. I appreciate your competing concerns about compliance with the City's franchise ordinance (Tigard Municipal Code 11.04) and the need to protect your Tigard business-share during this uncertain time. Also, though the AGG case is under appeal to the U.S. 9th Circuit Court, a decision is not expected for several months. Based on the uncertainty of franchise authority and the length of time it will take to reach regional agreement on a uniform registration process, I hereby enact my authority to set an emergency or interim rate for altered service for a period not to exceed six months as granted under Tigard Municipal Code, Section 11.04.090 F. Therefore, effective July 1, 2000, and until further notice, rates & franchise fee payments shall be handled as follows. ' Exempt load means mixed loads for single generator, non-residential accounts in the City of Tigard transported to manufacturers, recycling facilities or material recovery facilities, but not to a transfer station or landfill. 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Rates, Route & Service: During this interim time, the City will no longer impose regulation on the price, route or service on those loads considered exempt'. Therefore, that portion of the franchise ordinance establishing a uniform rate for drop box collection of "exempt loads" is determined to be temporarily preempted under the terms of the injunction and this applies to all collectors of solid waste within the City of Tigard. Franchise Fee Payments: One check should be issued to the City when paying franchise fees for the amount of franchise fees due on the residential, commercial, and non-exempt drop box loads. The relationship between the City and its franchised haulers as to exempt loads is in doubt until the AGG case is resolved. If exclusive franchises are ultimately upheld for all types of loads, the City intends to keep its existing franchise system. Because of the possibility that the franchise system will be upheld, the franchised haulers will be responsible for setting aside an amount equal to the amount of the franchise fees for the exempt loads. The franchised collector is responsible for the supporting documentation of the exempt loads being held until a higher court renders an appeal decision. After the appeal is decided, the City will advise the franchised collector of the appropriate disposition of the exempt load fees. Staff will notify you as soon as a City Council meeting is scheduled to discuss the regional plan addressing these issues further. If you have any questions please feel free to contact Loreen Mills by phone at 639-4171 or by email at loreen(a-)ci.tigard.or.us. Thanks for your ongoing efforts to provide effective solid waste and recycling services to the residents of Tigard! Sincerely, r William A. Monahan City Manager c: Tim Ramis, Tigard Legal Counsel Loreen Mills, Senior Management Analyst Tom Imdieke, Financial Operations Manager Lm:c:/my docs/agg decision/franchise fee payments.doc ' Exempt load means mixed loads for single generator, non-residential accounts in the City of Tigard transported to manufacturers, recycling facilities or material recovery facilities, but not to a transfer station or landfill. ;1 P ~ .t F r;, ,w~7 q~ 1, v' ; F +1.'~lf9 SA a'F for d .~.r~ ~ tr ~f Ii S 7 s cy { ( Yf y.,.r ~C n f(` it ~ti:/t'}a ~ ~'i ~l,o `t ~ p41+r~' ~i`si ry~~U ~ 4~~x~`'.17s'~'~ ~'.y;:,~ J) r ` (4 ~J'4n '4z~'J~i ti.csz,.}z~t ~i v~~~~~ n t{vt ) l > ,t ,try, W 1~5 b .1 1 ~ t, 4a t';~"3r"J j~.; ~t Y~' y+-~. Y+{S Y+.( ! ~ al ~Zri {yz~/'1Nr7'}~+ W~.', ~~„1 n fRlvbca e.•ir rY'~* S t y"t.+r`'~fSyYt i { `.a t`~ HI.\ ~L- A F F ~ E oypy ! 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" ISSUE BEFORE THE COUNCIL Presentation to the Council reporting on the December 1, 2000, holiday tree lighting event. STAFF RECOMMENDATION Several Council members attended the event and staff would appreciate feedback from the Council members with regard to what went especially well this year and what could have been done differently or better. INFORMATION SUMMARY The Holiday Tree Lighting event was held at City Hall on Friday, December 1, 2000. The event went quite smoothly from a staff perspective. This was the 15th year for this event at this location. Staff will present a brief PowerPoint presentation with pictures of the event at the Council meeting. The event format was very similar to events in years past: 0 6-6:15 p.m. Music and Refreshments 0 6:15 - 6:30 p.m. Welcome by Mayor Griffith Thank you to participating businesses - Chamber President LaBonte Introduction of Children's Choir - Tigard Tualatin School Superintendent Lowder 0 6:30 p.m. Choir from Deer Creek Elementary Performs 0 6:50 p.m. Mayor leads in the countdown to lighting of tree! Santa arrives. The event went so smoothly that we were ready for Santa before he was quite ready to be escorted to City Hall in the police Volkswagen Beetle. Mayor Griffith did an exceptional job of improvising so Santa (sometimes also known as Sam Schultz of the Water Division of Public Works) could finish checking his list twice and arrive at the traffic circle at City Hall. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character & Quality of Life - Develop overall approach for sponsoring community events that establishes balance among popular or traditional standing events, requests for support of new events and limited City resources. ATTACHMENT LIST (Event costs will be forwarded to Council; see "Fiscal Notes" below.) FISCAL NOTES Staff is preparing a summary of cost information. This information will be sent to the City Council in newsletter packets prepared either on December 7 or 8, 2000. Item No. For Council Newaletter dated -q - MEMORANDUM TO: Honorable Mayor & City Council FROM: Cathy Wheatley, City Recorder RE: Agenda Item No. 6 for the December 12, 2000 Council Meeting - Report on the Holiday Tree Lighting Event DATE: December 6, 2000 Attached is an expenditure report on the Holiday Tree Lighting and the "lighting up" and decorating of City Hall. Also attached is a report about what the volunteers did for this event. Attachments 1AADM\CATHY\EVENTS\TREE LIGHTING 0012 MEMO TO COUNCIL.DOC Holiday Expenditures Tree Lighting & City Hall Set Up Department Staff Time - Expense Purchases Total Estimate Public Works Christmas Trees & 216.00 216.00 Wreaths Poinsettias 230.00 230.00 Crew hours - set u 4,740.60 4,740.60 Lift rental - set u 890.00 890.00 Misc. Supplies 50.00 50.00 Crew hours - take down 1,165.00 1,165.00 Lift rental - take down 500.00 500.00 Administration Staff time (planning, 984.00 984.00 organizing, set up, coordinating volunteer" reset Town Hall Expenditures: Clean 514.00 514.00 Santa Suit/Beard, , Ribbons for Courtyard, Candy canes, food for volunteers, pizza for workers who worked the event, misc. supplies Volunteer hours: 30 -0- volunteers provided 60 hours of service (see attached Rental: Tents, lights, 2,019.00 2,019.00 sound system, Santa chair Coffee, cider, hot 315.80 315.80 chocolate & tea. Police Department 3 staff members 181.50 181.50 (reserve officer time included in volunteer hours noted above) I Totals 7,071.10 4,734.8 11,805.90 I:\ADM\CATHY\EVENTS\HOLIDAY EXPENDITURES 2000.DOC Final Report on Holiday Tree Lighting and associated activities Volunteers were actively involved in the December decorating and tree lighting activities. Their activities supplemented work done by City of Tigard staff. Volunteers: ♦ Wreath: On November 18, five women from local Churches of Latter Day Saints constructed the 10' wreath that hangs on the Library exterior wall that is nearest Hall Blvd. Public works staff gathered the greens that were used from city parks and street trees. Seven species of greens were used including fir, pine, true cedar, red cedar, yew, holly, and juniper. The finished wreath weighed approximately 200 lbs. Public Works staff added the lights and hung the wreath on the Library wall. ♦ Courtyard Iights and pole decorations. On November 25, five members of the Tigard High School Key Club, their faculty advisor and 2 members of the Tigard Kiwanis Club strung lights on the small trees and shrubs in the courtyard between City Hall and the Library. They also decorated with ribbon and bows the 12 light poles at the sidwalk to those buildings and the courtyard. e Tr lighting ceremony: Volunteers filled cookie trays again and again, attended to the tables of cookies and beverages, took pictures, cleaned up at the end of the event. McGruff, the crime-prevention mascot, the Cinnamon Bear, and even Santa himself were volunteers. The 5 youngest volunteers assisted Santa, and pushed the button that lit the tree lights (with some help in the background by Public Works staff). Total: 30 volunteers provided 60 hours of service. Costs associated with the volunteers: Food and beverages: $ 122• Vol Coord.: 18 hours @ $19.12 $ 344. TOTAL $ 466. 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