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City Council Packet - 04/11/2000 CITY F TICS OREGON TIGARD CITY COUNCIL MEETING APRIL 11, 2000 COUNCIL MEETING WILL BE TELEVISED i:ladmyolccpktt.doc 13125 SW Haii Bivd., Tigci d , Olrl% 9,223 M3) 634-4171 TDD (503) 654-2772 TIGARD CITY C,DUNCIL BUSINESS MEETl,I~IG ; APRII.'I 1,.'200® b 3®'FM CITY OF TIGARD TIGARD f✓ITY HALL J,/.LJ .114 ALL TIGARD, OREGON 9223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639- 4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). a SEE ATTACHED AGENDA COUNCIL AGENDA - APRIL 11, 2000 - PAGE 1 AGENDA TIGARD CITY COUNCIL BUSINESS MEETING APRIL 11, 2000 6:30 PM • STUDY SESSION EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) & (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. Review: New Process - Recognition of Volunteers as they Resign or Retire from Committees, Commissions or Task Forces ➢ Discussion of Funding for Growth Management Caucus Discussion of Senn Property 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 3. PROCLAMATIONS: a. Proclaim the Month of April as Volunteer Appreciation Month b. Proclaim April 24-30 as National Community Development Week C. Proclaim April 11 as Tigard Public Library Thank You Day 1. Library Staff Comm~rj4_,,_E.. COUNCIL AGENDA - APRIL 11, 2000 - PAGE 2 7:40 PM 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes: February 22 and March 14, 2000 4.2 Receive 8z File: a. Tentative Agenda b. Council Calendar C. Solid Waste Annual Report for Calendar Year 1999 4.3 Appoint lane Ann Smith to the Library Board - Resolution No. 00- 1 4.4 Approve Budget Adjustment No. 8 to Fiscal Year 1999-00 Budget to Transfer Funds from General Fund to Facility Fund for Costs Associated with BML Architects for New Library Development - Resolution No. 00- I5 4.5 Local Contract Review Board a. Award Bid for the Purchase of a New 4X4 Diesel Wheel Tractor with Front Loader and Backhoe to Western Power and Equipment Corporation • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 5. INTRODUCTION - NEW LIBRARY BOARD MEMBER JANE ANN SMITH • Mayor Nicoll 7:50 PM 6. UPDATE: TIGARD BEYOND TOMORROW • Introduction: Administration Department • Target Area Reports: Staff Liaisons to Action Planning Committees • Council Questions/Comments 8:05 PM 7. UPDATE: CITY OF TIGARD VOLUNTEER PROGRAM - APRIL 1, 1999 - i MARCH 31, 2000 • Staff Report: Administration 8z Library Departments 5-~- • Council Questions/Comments ?Y" 55 COUNCIL AGENDA - APRIL 11, 2000 - PAGE 3 ~1 J t INN 8:20 PM 8. PUBLIC HEARING (LEGISLATIVE) - ZONE ORDINANCE AMENDMENT TO ALLOW DAYCARE USES IN INDUSTRIAL ZONES (ZOA) 1999-0003 The applicant is proposing a Zone Ordinance Amendment to change the City of Tigard Community Development Code to allow daycare uses outright or conditionally in all industrial-zoned properties. LOCATION: All Industrial Zones, Citywide. 7r)XIES• Light industrial, I-L ; Industrial Park, 1-P; and Heavy Industrial, I-H. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Policies 5 and 12.3; The Metro 2040 Plan; and Statewide Planning Goals 2 and 9. a. Open Public Hearing b. Declarations or Challenges C. Staff Report: Community Development Department d. Public Testimony: Proponents/Opponents e. Staff Recommendation f. Council Questions g. Close Public Hearing h. Council Consideration: Resolution No. 00 8:50 PM 9. CONSIDER TRANSFER OF JURISDICTION OF CERTAIN COUNTY ROADS WITHIN THE WALNUT ISLAND AND ANCILLARY ISLANDS TO THE CITY OF TIGARD a. Staff Report: Engineering Department b. Council Questions/Comments C. Council Consideration: Resolution No. 00-_~3' 1 9:00 PM 10. PARKS AND GREENSPACES UPDATE a. Staff Report: Community Development Department b. Council Questions/Comments 9:30 PM 11. COUNCIL GOAL UPDATE a. Staff Report: Administration Department b. Council Questions/Comments 9:40 PM 12. COUNCIL LIAISON REPORTS COUNCIL AGENDA - APRIL 11, 2000 - PAGE 4 9:45 PM 13. NON AGENDA ITEMS 9:50 PM 14. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) 8t (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. As you are aware, all discussions within, his sessi0n1 are w^nfidcntiul; therofnra nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 10:00 PM 1 S. ADJOURNMENT I:\AD M\CAT HY\CCA\000411. D OC COUNCIL AGENDA - APRIL 11, 2000 - PACE 5 Agenda Item No. L Meeting of & 13• D 0 TIGARD CITY COUNCIL MEETING MINUTES APRIL 11, 2000 • STUDY SESSION > Meeting was called to order at 6:35 p.m. by Council President Moore > Council Present: Councilors Paul Hunt, Council President Brian Moore, Joyce Patton, and Ken Scheckla, Mayor Nicoli (arrived 6:45 p.m.) > Staff Present: City Manager Bill Monahan; City Recorder Catherine Wheatley; City Engineer Gus Duenas; City Attorney Jim Coleman; Volunteer Coordinator Susan Koepping; Asst. to the City Manager Liz Newton; Community Development Director Jim Hendryx; Public Works Director Ed Wegner; Library Volunteer Coordinator Trish Stormont; Officer Jim Wolf; Planning Manager Dick Bewersdorff; Associate Planner Duane Roberts > Review: New Process - Recognition of Volunteers as They Resign or Retire from Committees, Commissions or Task Forces Susan Koepping, Volunteer Coordinator, discussed the staff concern about appropriately thanking the volunteers serving on Boards, Commissions and Task Forces when they leave. She mentioned establishing guidelines for a two-tiered approach: presenting a Certificate of Appreciation at a Council meeting to those leaving the Planning Commission, Budget Committee and Library Board, and sending a letter signed by the Mayor to those leaving the short-term task forces. She indicated that they could give both groups a City of Tigard mug or a City-logo pin. Councilor Scheckla suggested making the recognition retroactive to the Housing Task Force. Bill Monahan, City Manager, indicated that staff intended to reconvene the Housing Task Force for an update on the Housing Code. He concurred that that would be an appropriate time to thank them. The Council agreed by consensus with the staff recommendation. > Discussion of Funding for Growth Management Caucus City Manager Monahan asked for Council direction on whether the City should continue to participate in the Growth Management Caucus at a membership fee of $5,000 a year. He explained that the activity level of this group (originally convened to allow the jurisdictions to speak to Metro with a common voice with respect to the development of the Functional Plan) has fallen off significantly. He indicated that both the Council liaison Brian Moore and the staff representative Nadine Smith supported leaving the group, as the City now obtained the information provided by the Caucus from other sources. He mentioned the possibility that other jurisdictions, such as Tualatin, might speak to the City about CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 1 continuing its participation because they believed that the jurisdictions still needed to speak with a common voice. Council President Moore confirmed to Councilor Hunt that he did not think the City's participation was necessary any longer. Councilor Scheckla asked staff to provide a breakdown of which jurisdictions participated, what their membership fees were, and who else was thinking of leaving the group. City Manager Monahan pointed out that Council did not need to decide on this issue until it adopted the budget. Mayor Jim Nicoli arrived at 6:45 p.m. > Discussion of Senn Property Jim Hendryx, Community Development Director, reviewed the location of the Senn property in the Metzger area near the Washington Square Estates. He recalled that the Council has looked at the property three times before but each time elected not to purchase it at the $1 million asking price, given its isolated location. Community Development Director Hendryx explained that Metro was now considering designating the property as a headwater property for Fanno Creek, thus making it eligible to receive 75% funding from Metro. He commented that the 25% local share of $250,000 was still a large amount of money. He mentioned the neighbors' interest in participating. He asked if the Council was interested in purchasing the property. The Council discussed the issue. Community Development Director Hendryx confirmed to Councilor Hunt that Metro required the property to be used as a passive nature park. Community Development Director Hendryx referenced the new state grant program allocating money for local jurisdictions to apply for two $250,000 grants per cycle with a 50/50 match. He indicated that those interested in purchasing the property wanted to apply for a grant, only the City did not know if there was a willing seller (as required by Metro), and the grant application deadline was in three weeks. Councilor Moore mentioned a rumor that the owner had a buyer for the property. Community Development Director Hendryx mentioned the three properties that the Trust for Public Lands wanted to work with the City to purchase by making application for two state grants of $250,000. He indicated that the issue was the City's contribution of $150,000. He confirmed that staff would present a more thorough report on these properties and the other City greenspace properties and projects during the regular meeting. City Manager Monahan noted that the Trust contacted staff only four weeks ago, thus the short timeline. He explained that the Trust brokered land purchases and turned the land over to local jurisdictions for maintenance. Councilor Hunt questioned why staff brought the Gage property back when the Council has already turned it down. City Manager Monahan commented that staff had the same reaction but felt that the City needed to get involved because the Trust representatives were organizing people in the community in support of these properties, saying that if the City CITY COUNCIL iviEETING M1 dUTES -AP iuL i i, 2000 - Page 2 were a part of it, then they could make it happen. He mentioned that the grant money was an interesting opportunity to make it work. Councilor Scheckla discussed his concern at the City's loss of the SDC revenues in the urban services area, and the location of these properties outside the city limits. He noted that neither the residents nor the Homebuilders paid anything to the City for the benefits they received if the City purchased property in this area. He spoke to Washington County setting aside the SDC money from this area for the City to use in this area. He asked why they could not annex the area. City Manager Monahan reviewed the staff work with the County on the SDC issue, including obtaining the Homebuilders' input as requested by Chair Brian. He noted the Homebuilders' argument that the general fund, not SDCs, should pay for parks in the area. He indicated that they could not use Tigard's general fund to purchase properties lying outside the city limits but neither could the City force the area to annex. He mentioned City Attorney Ramis' opinion that the City could have the County do an SDC, commenting that Homebuilders' opposition was a given. City Manager Monahan concurred with Councilor Scheckla that the City lost revenue the longer it took to get appropriate SDCs in the Bull Mountain area. He spoke to reviewing the City's methodology for assessing SDCs, given the City's philosophy that it should buy parkland for active recreation with SDCs. He pointed out that if the City spent its money on greenspaces, then it further depleted what money it had to purchase flatland park properties. Community Development Director Hendryx mentioned another possibility of delaying a Metro greenspaces trail construction at Fowler Junior High and re-allocating that money to the $150,000 match on the Trust property. Councilor Hunt commented that the Council already decided against purchasing the Trust properties because the City had sufficient greenspace land in that area. Councilor Moore commented that the reason he remembered was that the Council did not feel that the land was worth the full price. Councilor Scheckla reported that Michael Trigoboff and Bev Froude each spoke to him about the Senn property. Councilor Moore mentioned that Ms. Froude told him that she hoped to start a grass roots movement for support to help offset the costs of the property next i to the school property. Councilor Hunt raised *a point of order and asked to continue the discussion during the regular meeting. t a 1 CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Wage 3 > EXECUTIVE SESSION The Tigard City Council went into Executive Session at 7:10 p.m. under the provisions of ORS 192.660 (1) (d), (3), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. > Council President Moore reconvened the study session at 7:17 p.m. > ADMINISTRATIVE I'T'EMS ■ Cathy Wheatley, City Recorder, distributed a budget narrative to the Council, asking for their feedback on the changes. ■ City Manager Monahan asked which Councilors could attend the Walnut Island Open House at Fowler Middle School on May 17, the effective annexation date. Council President Moore and Councilor Patton each indicated that he/she could attend; Councilors Hunt and ScheckIa said that they would check their schedules; Mayor Nicoli said that he could not attend. ■ City Manager Monahan mentioned a discussion he and Councilor Hunt had with respect to abstentions in a Council vote. He reviewed the Code definition of a "vote" on the Council, indicating that, as long as a quorum was present, a vote was a valid vote, even if it included abstentions. He noted that the majority of the votes cast prevailed. He indicated that, under his interpretation of the Code language, an abstention did not count as a vote. Jim Coleman, City Attorney, indicated that, according to Roberts' Rules of Order, an abstention was counted on the prevailing side. He concurred with Councilor Hunt that the City Code did not specifically reference Roberts' Rules but held that if it did apply, it would support City Manager Monahan's conclusion. He confirmed that an abstention did not count as a vote (under the City Code), and that a Councilor could not stop something from passing by abstaining; he/she had to vote `no' to stop something. He confirmed to Council President Moore that if one person voted and four abstained, the motion passed because the majority of the votes cast prevailed. City Manager Monahan mentioned Councilor Hunt's suggestion that the Council put this interpretation in writing. He suggested doing so during the July review of the Council ground rules. The Council agreed by consensus to record this interpretation in writing. ■ City Manager Monahan mentioned Councilor Hunt's suggestion that someone from the City Attorney's office attend the Intergovernmental Water Board meeting tomorrow night. Attorney Gary Firestone has interpreted that water rates are not exempt from the Sizemore taxpayer protection initiative because they are not an incurred charge (although building fees were an incurred charge and therefore exempt). He confirmed to Councilor Hunt that he would check with Mr. Wegner before talking with Mr. Ramis about sending an attorney to the meeting. CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 4 11IN11 111111E 111111111 1 Councilor Hunt described a scenario in which the City of Portland raised its wholesale water rates but this measure would prohibit the City from passing the increase through to the users. Mr. Coleman noted a special exemption in the measure that allowed the pass through of increased costs of wholesale costs that were not government employee labor costs or otherwise under the charging government's control. He commented that the wholesale rate probably included a labor cost component. He indicated that Portland has taken the position that water rates were incurred charges, a conclusion with which the Tigard City Attorney's office disagreed. City Manager Monahan concurred with Councilor Hunt that the last action taken on water rates involved redistribution, not an increase, noting that it occurred before December 1998 and did not fall under the measure. Councilor Hunt reported that the Tigard Water District representatives were likely to advocate a rate increase, based on a study the Board had started before the initiative. He mentioned Mr. Wegner's reluctance to increase rates and then need to refund the money. He suggested increasing the rates, putting the money in reserve where it would earn interest, and waiting on the outcome of the election before spending the money. > Mayor Nicoli adjourned the study session at 7:35 p.m. 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board Mayor Jim Nicoli called the meeting to order at 7:36 p.m. 1.2 Roll Call Mayor Jim Nicoli, Councilors Joyce Patton, Ken Scheckla, Paul Hunt and Brian Moore were present. 2. VISITOR'S AGENDA: No visitors. 3. PROCLAMATIONS Mayor Nicoli stated that he would sign the three proclamations later this evening. a. Proclaim the Month of April as Volunteer Appreciation Month b. Proclaim April 24-30 as National Community Development Week c. Proclaim April 11 as Tigard Public Library Thank You Day Paula Walker, Library Circulation Manager, spoke of the crucial role that the Tigard citizens played in the successful development of the community through their tax dollars and their volunteer work. She said that the Library staff decided to select today as the `Thank You, Tigard" day (during the National Library Week celebration) in order to voice their thanks for the community support for the library throughout the years. She reviewed the activities developed by the staff to commemorate the day, including a staff thank you card to the community. CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 5 a 1811 VII Mimi a 7Library Library Volunteer Coordinator, announced that this Thursday at 10:00 a.m. honor 31 special volunteers who have provided a significant nu mber of hours ce to the library. She presented certificates of appreciation and a Tigard pin to teers who could not attend that ceremony: Kyra Grover and Jan Permit. 4. CONSENT AGENDA Motion by Councilor Scheckla, seconded by Councilor Hunt, to approve the Consent Agenda. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore, Patton and Scheckla voted "yes.") j5-0) 4.1 Approve Council Minutes of: February 22 and March 14, 2000 4.2 Receive & File: a. Tentative Agenda b. Council Calendar c. Solid Waste Annual Report for Calendar Year 1999 4.3 Appoint Jane Ann Smith to the Library Board - Resolution No. 00-14 4.4 Approve Budget Adjustment No. 8 to Fiscal Year 1999-00 Budget to Transfer Funds from General Fund to Facility Fund for Costs Associated with BML Architects for New Library Development - Resolution No. 00-15 4.5 Local Contract Review Board a. Award Bid for the Purchase of a New 4x4 Diesel Wheel Tractor with Front Loader and Backhoe to Western Power and Equipment Corporation 5. INTRODUCTION - NEW LIBRARY BOARD MEMBER JANE ANN SMITH Mayor Nicoli recognized Jane Ann Smith, the newest Library Board member. He thanked her for volunteering. Councilor Moore commented that he and Councilor Patton had found it difficult to chose from the large number of well-qualified citizens who applied for the position. 6. UPDATE: TIGARD BEYOND TOMORROW Liz Newton, Assistant to the City Manager, explained that the staff members who coordinated the work on the different target areas would present the updates to the Council. o Community Character Cathy Wheatley, City Recorder, discussed the target area goal of working with the Central Business District to set the course for the future of the Central downtown area. She recounted the Central Business District Association's work with the Oregon Downtown Development Association to conduct an onsite analysis of the downtown. She read several excerpts from the Executive Summary of the ODDA report, speaking to the importance of stren;the"ing the dew:.tv:' ii as the heart of the cviiuiiunity th ouen design, mixed-use develcpment, collaborations and incorporation of Tigard's history and culture. CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 6 903W~ M. Ms. Wheatley reported that the Central Business District Association has spent $10,000 of the $20,000 released to it by the City for the ODDA work. She noted that the City set aside $50,000 in the current budget for consultant services. o Growth and Growth Management Jim Hendryx, Community Development Director, reviewed the work of the Washington Square Regional Center Task Force in developing a plan to accommodate growth while protecting the character and livability of neighborhood areas. He noted the Council adoption of the plan in February with delayed implementation until staff developed a refinement plan to deal with storm water management, infrastructure needs, and open space provision. Community Development Director Hendryx discussed the staff work on the annexation of the Walnut Islands as part of achieving the goal to provide urban services to all citizens within Tigard's Urban Growth Boundary. He mentioned the assistance of Washington County as critical to the successful annexation, effective on May 15. He noted the Open House hosted by the City on May 17 at Fowler Middle School. o Public Safety Officer Jim Wolf, Tigard Police Department, discussed the Department's survey of 485 businesses in Tigard as part of the goal to develop effective partnerships with residents, businesses and service providers in order to enhance public safety. He indicated that the Department has conducted several training sessions for businesses as a result of the survey. Officer Wolf described the Department's first community policing project, the assignment of an officer to serve as a direct resource to the Main Street businesses. He mentioned the naming of Villa La Paz as Tigard's first enhanced safety property as part of the nationally recognized Enhanced Safety Property Program, in which police departments worked with multi-family properties. o Transportation and Traffic Gus Duenas, City Engineer, discussed the significant strides made by the City to improve traffic flow in the City, describing the realignment of the Walnut-Tiedeman intersection and the Gaarde Street Extension from Quail Hollow West to Walnut Street (creating an east-west corridor from Walnut Street to Hwy 99W). He mentioned the Council's formation of the Transportation Bond Task Force to select projects for a band on the November ballot, using a public input process. CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 7 o Urban and Public Services Ed Wegner, Public Works Director, discussed the various elements that led to the Council deciding in December to look further into the creation of a Recreation District for the Tigard area and surrounding jurisdictions. He noted that the City of Sherwood and the Sherwood School District withdrew from the partnership to pursue their own recreational facilities. He mentioned the expectation that the City of Tualatin and the Tigard-Tualatin School District would pass resolutions of support, similar to the resolution passed by the Tigard Council, to send the district to the County for inclusion on the November 2000 ballot. Mr. Wegner reviewed the City's active participation in the regional development of water sources, beginning in 1994. He mentioned the formation of the Willamette Water Supply Agency to investigate the Willamette River as a long-term water source, and the City of Tigard Charter amendment passed in September 1999 prohibiting the City from using treated water from the Willamette without a vote. He mentioned the City's current work with the South Fork Water Board (Clackamas River) and the Joint Water Commission (Trask River) in investigating possible water sources. Mr. Wegner noted that Councilor Hunt served as the City's representative on the 26-member Regional Water Consortium Board, and that Tigard staffer Kim Swan served as Chair of the Columbia River Water Conservation Coalition. Ms. Newton reported that the Vision Task Force was meeting through the end of April to review the target areas and goals. She mentioned the surveys scheduled for the Cityscape and the City's website to garner public input on the goals. Mayor Nicoli reported that the Tigard-Tualatin School District voted 5 to 0 and the City of Tualatin voted 3 to 1 in support of a recreation district. 7. UPDATE: CITY OF TIGARD VOLUNTEER PROGRAM - APRIL 1, 1999 - MARCH 31, 2000 Trish Stormont, Library Volunteer Coordinator, presented an update on the library volunteer program using a PowerPoint presentation. She mentioned the 175 active library volunteers who contributed 1,000 hours a month of service to the library or over 11,000 hours over the past 12 months. She described the work done by the volunteers that allowed the library staff to create and implement new programs to serve the public. She indicated that the primary focus of volunteer tasks lay in check-in and shelving with special projects such as program instruction, local history research and interior plant maintenance. 7 Ms. Stormont mentioned that eight families now volunteered together at the library, the group of youth volunteers continued to grow, and five couples volunteered. She reiterated the variety of tasks performed by volunteers in making library materials available to the public. CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 8 Susan Ioepping, City Volunteer Coordinator, updated the hours of volunteer service listed in the Council packet to 11,855 hours over the last 12 months or 5.7 FTE. She reviewed how volunteers contributed to the target areas and goals of the Tigard Beyond Tomorrow visioning process using a PowerPoint presentation. She mentioned the contributions of volunteers in the dont-a-Street Program and tree planting as part of the Community Character and Quality of Life goal. She noted the Cit-y'j clocP work with students from the School District, mentioning the young woman who designed the Santa's workshop set and the Visioning Process logo. Ms. Koepping described the task force work in the Growth and Growth Management area and the Traffic and Transportation area as an opportunity for community volunteers to provide their input. She focused on the importance of the police reserves as part of the Public Safety target, noting Chief Goodpaster's high opinion of the Tigard reserves. She reviewed their training and job duties, mentioning the 3,500 plus hours volunteered by the police reserve officers in the past 12 months. Ms. Koepping described how the City tried to overcome barriers to volunteering by taking projects to the volunteers who could not come to City Hall, and by making information on volunteer opportunities available at the City's website. She mentioned a trend towards the `Virtual Volunteer,' a citizen with whom the City communicated with or sent projects to via the Internet. She reiterated that April was the City's special month for celebrating their volunteers. Councilor Moore pointed out that the City and Library volunteers together provided the equivalent of 10 FTE. Councilor Scheckla asked for more information on the police reserves. Ms. Koepping indicated that currently the police reserves contained eight volunteers. Officer Wolf said that the Department had an ongoing recruitment process for reserve officers but not a waiting list. He spoke to the need to balance the reserve levels with the staffing levels for the regular police officers. He confirmed that the reserve officers could perform many of the same duties as the regular police officers, including writing citations. 8. PUBLIC HEARING (LEGISLATIVE) - ZONE ORDINANCE AMENDMENT TO ALLOW DAYCARE USES IN INDUSTRIAL ZONES (ZOA) 1999-0003 The applicant is proposing a Zone Ordinance Amendment to change the City of Tigard Community Development Code to allow daycare uses outright or conditionally in all industrial- zoned properties. LOCATION: All Industrial Zones, Citywide. ZONES: Light Industrial, I-L; H Industrial Park, I-P; and Heavy Industrial, I-H. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Policies 5 and 12.3; The Metro 2040 Plan; and Statewide Planning Goals 2 and 9. 5 a. Mayor Nicoli opened the public hearing and read the hearing title. b. Declarations or Challenges There were none. CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 9 c. Staff/Applicant Report Julia Hajduk, Associate Planner, presented the staff report. She noted the detailed staff review of the request in relation to city and state standards. She stated that staff recommended denial of the request to the Planning Commission because of the limited amount of industrial land left in the city. She noted that the Code allowed daycares in all commercial zones, residential zones with some restriction and up to 20% in the Industrial Park zone. She indicated that the Planning Commis. voted 5 to 2 to follow the staff recommendation. She recommended that Council r_ .,Dld th; Commission's decision. Councilor Moore asked for clarification on the 20% allowed in the I-P zone. Ms. Hadjuk indicated that daycare was one of the listed uses allowed in up to 20% of a structure or 20% of a property. Councilor Hunt asked if a business in an industrial zone could provide a daycare for its own employees. Ms. Hajduk stated that the Planning Commission decided not to get into that issue when it was raised at the public hearing. She indicated that a business would have to meet the existing Code provisions, which did not allow daycare in I-L and I-H zones and only up to 20% of the area in the I-P zone. Ms. Hajduk confirmed to Councilor Moore that the applicant has requested daycare as an outright pennitted use in all industrial zones. She clarified that the Code today would not allow daycare as a conditional use in any industrial zone. She indicated that the variance process did not apply in this situation. Councilor Moore asked if the City would violate a state mandate to maintain a certain percentage of land for industrial use if it allowed daycare as an outright permitted use. Ms. Hajduk said no, because this request did not change the zone. d. Public Testimony Mayor Nicoli reviewed the testimony time limits. Mayor Nicoli granted Mr. Brosy the 10 minutes he requested as the applicant. APPLICANT o John Brosy, land use planning consultant representing an industrial property owner in the City of Tigard Mr. Brosy referenced a matrix in the applicant packet comparing Tigard's existing Code provisions with the codes of other jurisdictions in the area. He pointed out that nearly every other city allowed daycare in industrial zones. He commented that, when he asked staff why, the only reason staff could think of was the limited amount of industrial land available in Tigard. He noted that daycares occupied less than 40,000 square feet (less than an acre). He held that the other jurisdictions recognized that daycares were complementary to ;-dustrial uses, providing convenient childcare for working parents. Mr. Brosy discussed how the distribution of industry in Tigard, concentrated primarily in CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 10 one area, worked against locating daycare in commercial areas conveniently located nearby the industrial zones; commercial areas tended to be some distance away or non-existent with respect to the industrial zones. Mr. Brosy spoke to Tigard fine-tuning its Code to allow daycares as an outright permitted use in the I-L zone and as a conditional use in the I-H zone. He mentioned that they had examples of ordinances from other cities dealing with this matter. He referenced the matrix, noting that Portland allowed daycares as a conditional use in their general industrial and heavy industrial zones. He cited an example of Fred Meyer building a daycare across the street from its headquarters in a southeast Portland industrial zone. He pointed out that Lake Oswego's unique approach to land use did not define daycare as a use; there were no daycares close to the Lake Oswego-Tigard boundary. Mr. Brosy referenced the dissenting Planning Commissioners' remarks that daycare was a complementary use, which supported industrial uses. He described how a conveniently located daycare reduced the vehicle miles traveled by the working parents and allowed them to visit their children during the day. He commented that the market has not responded well to daycare in the I-P zone; only one daycare has been created in an I-P zone while the other daycare in an industrial zone was a pre-existing use to the zone designation. Councilor Scheckla asked how many children would a daycare accommodate. Mr. Brosy said that Mr. Jim Blackwell would speak to that issue, but the market tended to limit the overall size of a daycare. He indicated to Councilor Scheckla that he was not representing anyone with existing daycare facilities in Tigard. Community Development Director Hendryx advised the Council that he just became aware that the Council did not have the applicant's packet of information. He recommended that the Council stop the hearing and continue it to another night or continue to receive testimony tonight and continue the remainder of the hearing to another night. The Council discussed the matter. It agreed by consensus to continue the hearing to approximately 7:30 p.m., April 25, 2000, in order to allow the Council sufficient time to review the applicant's packet. Mayor Nicoli asked if anyone wanted to testify tonight who could not attend the April 25 meeting. Mr. Coleman clarified to Councilor Moore that the Council could decide whether to allow someone testifying tonight to testify again on April 25. He pointed out that typically a person testified once during a hearing. Craig Leo, a spokesman for the proponents, indicated their support of continuing the hearing to April 25. He provided a packet of information to the Council for its review. Community Development Director Hendryx apologized for the staff and the City for the unintentional oversight. CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 11 9. CONSIDER TRANSFER OF JURISDICTION OF CERTAIN COUNTY ROADS WITHIN THE WALNUT ISLAND AND ANCILLARY ISLANDS TO THE CITY OF TIGARD Gus Duenas, City Engineer, presented the staff report. He explained that it took a separate action by the Board of County Commissioners to transfer the County roads located within the Walnut Island areas annexed to the City. He reviewed on a map the location of the subject roads. He mentioned a date change to the proposed resolution: `effective on or after July 1, 2000, instead of 'July 2000.' He a ate . al.: ♦L.e +na.i system »nder the Cit,"'s CUIIIII1Gi1tGU ti a~ u~i~ put ug uiv .v»» - jurisdiction at the beginning of the next fiscal year. Mr. Duenas explained to Councilor Moore that this transfer of jurisdiction did not affect the MSTIP funding allocated to any of the roads. Motion by Councilor Hunt, seconded by Councilor Moore, to adopt Resolution 00-16 with the amendment to the date. The City Recorder read the number and title of the resolution. RESOLUTION 00-16, A RESOLUTION INITIATING ACTION FOR TRANSFER OF JURISDICTION OF CERTAIN COUNTY ROADS WITHIN THE WALNUT ISLAND AND ANCILLIARY ISLANDS TO THE CITY OF TIGARD. Motion passed by unanimous voice vote of the Council present. (Mayor Nicoli, Councilors Hunt, Moore, Patton and Scheckla voted "yes.") [5-0] s CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 12 10. PARKS AND GRFENSPACES UPDATE Community Development Director Hendryx reviewed the staff report on the greenspaces and open space projects undertaken by the City over the past couple of years. Duane Roberts, Associate Planner, indicated on a map the locations of the various projects or properties. Community Development Director Hendryx noted that development activity declined last year, the City did not receive its anticipated parks SDCs, and the County did not impose an SDC for the City in the urban services area. He said that their projected SDCs revenue of $500,000 fell short by half. He indicated that staff was discussing the SDC issue with the County. (For specific details on all the projects mentioned, please see the staff report in the Council meeting packet.) Community Development Director Hendryx reviewed the Tigard Street-Fowler Street Trail, the Tiedeman-Woodard Park Trail, the Main-Ash Avenue Trail, the 85"' Access Easement and the Metzger Trail. He indicated that it was too late to add a Rails to Trails component to the Beaverton-Wilsonville commuter rail line, although they were still talking about it. Community Development Director Hendryx reviewed the Metro greenspace off Bonita and Milton Court, the Tiedeman greenspace Metro candidate site, the Northeast Metzger greenspace and the Durham Road greenspaces Metro nomination. Community Development Director Hendryx reviewed the opportunities for additional land acquisition suggested by the Trust for Public Lands, including the specifics of the new state grant program. He mentioned the Bull Mountain donation. He described the improvements completed by staff at Northview Park, Cook Park, Jack Park, and Bonita Park. He mentioned the success of the Trees 2000 program. Community Development Director Hendryx reviewed the wetlands mitigation projects at Fowler Middle School, Woodard Park, Summer Creek, and Fanno Creek. He noted the ongoing planning activities: Summerlake Task Force, Accessibility Study and Transition Plan, Park Brochure, and Metro's List of the 100 Most Significant Open Spaces (six identified in Tigard). City Manager Monahan mentioned that the Council might want to give direction to staff with respect to the Trust for Public Lands' proposal, if it had any interest in it. Councilor Moore requested a staff report before allowing public testimony. Community Development Director Hendryx recounted the staff discussions with the Trust for Public Lands over the past several months about the potential of partnering with the City to acquire three properties: the eight-acre site adjacent to the Cache Creek property, the four-acre Bond Street or Gage property, and the Conklin property at the top of Bull Mountain. He indicated that the Trust proposed submitting two applications for the state grant money with a contribution of $150,000 from the City. Community Development Director Hendryx discussed the Metzger neighbors' proposal to apply for a state grant to leverage Metro money to purchase the Senn property. He reiterated CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 13 that designation of the property as a headwater property would make it eligible for Metro funding up to 75% of the appraised price, provided there was a willing seller. Community Development Director Hendryx said that if the Council was interested in acquiring the properties, staff would proceed with the paperwork to submit the applications by the April 30 deadline. PUBLIC TESTIMONY Mayor Nicoli opened the meeting to public testimony. • Chris Beck, Trust for Public Lands Mr. Beck explained that the Trust for Public Lands was a 30-year old national land conservation organization that worked with local communities, landowners and public agencies throughout the country to acquire land for parks and open space. He indicated that the Trust has done most of its work in Oregon in the Columbia Gorge National Scenic area. Mr. Beck explained that the opportunity to work on protecting the Cache Creek addition, the Bond Street/Gage parcel and the Conklin property came forward with Measure 66, the citizen initiative to allocate state lottery funds to fund parks, open space and salmon protection. He said that the Trust was the primary advocate behind the legislature allocating $5 million dollars out of the Measure 66 funds for a local grants program. He indicated that by the time the legislature set the rules for the grants program, only 60 days were left to make the grant applications. Mr. Beck discussed the desire of the Stanley family to leverage their gift of the property next to the Cache Creek addition in protecting other open spaces in the area, such as the Bond Street/Gage property and the Cache Creek addition. He asked the Council for its support of the City applying for two $250,000 grants from the state grant program for the purchase of those two sites. He asked the Council to reprogram $150,000 of regional greenspaces money to utilize as leverage for the Cache Creek addition grant application. He said that the Trust proposed providing a $300,000 match for the Bond Street property. Mr. Beck said that, if this proposal succeeded, they would work on obtaining the Conklin property, and looking for funding from other sources in addition to applying for another state grant in two years. He mentioned needing letters of support from the City in order to obtain that funding. Councilor Moore summarized the proposal as the City of Tigard investing $150,000 in return for the 10 acres of the Cache Creek addition and the Gage property. He asked who retained ownership of the properties. Mr. Beck indicated that the City retained title to the properties. CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 14 o Michael Trigoboff Mr. Trigoboff distributed maps to the Council. He explained that this Washington County map identified the Metzger area as a parks deficient area and the property as a scenic resource. Councilor Moore pointed out that the asking price for this property was $1 million; even if Metro provided 75% of the funding, the City would still have to come up with $250,000 from somewhere. He mentioned his understanding that there already was a potential buyer. He questioned whether it was worth the City pursuing the property. Mr. Roberts indicated that working with the Three Rivers Conservancy to obtain an option on the property bought them more time to work out funding options. He confirmed that this property would qualify for a state grant proposal. Councilor Moore spoke to the staff finding out whether or not this property had a willing seller before they looked at funding options. Bev Froude Ms. Froude asked the Council to consider seriously the Trust for Public Lands' proposal for the three properties. She mentioned that the Visioning Task Force has found that the city population has started moving south and west, meaning that Bull Mountain would come into the city in the future. She noted that this was an opportune time to look ahead at meeting the needs of the growth in the area. COUNCIL QUESTIONS AND DISCUSSION Councilor Hunt noted that the short timeline did not give the Council sufficient time to review this information. He asked staff to provide a chart clearly showing where the money came from for the various greenspaces and parks projects. He stated that he did not support applying for the grants or the City contributing $150,000 because the City already decided that it did not want those two properties, and it required re-allocating the money from an already scheduled project to the cash contribution. Councilor Hunt discussed his concern that the City would be investing money in properties outside the city limits without those residents contributing to the maintenance and upkeep. He commented that the City obtaining SDCs in the area would help but said that the Bull Mountain residents did not want to annex into the city in order to pay their fair share of the costs of improvements. He reiterated that the Council did not have sufficient time to review the proposal thoroughly. Councilor Patton concurred with Councilor Hunt. She noted the significant shortage in parks SDCs and the number of unfunded projects. She indicated her concern about purchasing additional properties in the unincorporated areas when the City had no hope of increasing its SDC revenues to offset those purchases or enforcing SDCs on the developers. She said that reprogramming the $150,000 from the Tigard Street - Fowler School trail to this proposal also troubled her, especially with the trail construction scheduled in a couple of months. CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 15 Councilor Patton said that, while she understood that the Trust could not have introduced their proposal to the City any earlier, she did not believe that she has had sufficient time to analyze the proposal. She reiterated that she was uncomfortable with the reallocation of resources from a project within the city limits to a property outside the city limits. Councilor Moore described the proposal as a City investment of $150,000 in return for a piece of land within the city limits and an additional piece of land attached to a piece already owned by the City. He noted that the City could always build trails and paths but once the opportunity to purchase a property was gone, it was gone. He cited a statement in the staff report discussing the advantage of working with the Trust as a means of maximizing the City's available dollars to protect the city's diminishing open space. Councilor Moore spoke to finding out what Metro's intentions were with respect to the Senn property in the Metzger area. He described it as a valuable piece of property that he would like to leverage support for from other interested agencies. Mayor Nicoli said that, while he agreed with all the comments of the three Councilors, he saw this opportunity as coming to the City too late. He discussed the need to develop the large amount of parks and open space acreage purchased by the City over the past five years. He indicated that he could not support stopping that process in order to purchase more land. He pointed out that the stream corridor on the Senn property would have the mandatory protection buffer on both sides. He commented that the City would not bid against a developer because they knew from experience that it did not work for the City. He stated that he liked the proposal and the properties but it came too late. Councilor Scheckla expressed his concern at changing the priorities established by the CITs with respect to allocating the money to develop trails and bike paths. He held that it was not up to the Council to change those priorities and put the money somewhere else. He concurred with Mayor Nicoli that the proposal came too late to the Council. He reiterated that he would not support the proposal. Mr. Beck concurred that the short timeline was frustrating. He asked the Council's indulgence to grant them two more weeks to talk with the people in the community about the proposal, to allow more time for the Council to digest the admittedly complicated proposal, and to return to i Council on April 25. He discussed the fact that this proposal did not use SDC money but rather brought in money from outside Tigard to encourage a Tigard contribution to the protection of open space from its non-SDC funds. He noted that the people who supported the trail construction at Fowler would accept a deferral in exchange for protecting land available today but not tomorrow. He reiterated that while trail construction could be deferred, a property once developed was gone. Councilor Scheckla indicated that he would cooperate in the purchase of land on Bull Mountain if the people would annex into the city. He reiterated his belief that developing land within the city for the benefit of the resident taxpayers was a higher priority than purchasing land outside the city limits, given that they did not know when that land would come within the city limits. Mr. Beck conceded that annexation issues were difficult but pointed out that the money they CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 16 were talking about has not been generated from local taxes; it came from a regional tax bond and statewide lottery funds. He indicated to Councilor Scheckla that the Trust fully intended to go to the County for help with the Conklin property purchase. He reiterated his request for the Council to allow them to make their case to the Councilors over the next two weeks, as this was a project they have been working on for some time and partnered with the Meyer Memorial Trust for their funding contribution. He pointed out that if they lost this opportunity in this state funding cycle, then they lost two years and the opportunity to purchase the properties. He emphasized that without the City making application for the grants, they did not stand a chance of receiving them. Mayor Nicoli observed that Mr. Beck could see where the five Councilors were at. He indicated that Mr. Beck could speak to the Councilors on this matter and return to the Council at the next regular meeting. He commented that it was not an issue of the Council not wanting the properties. He reiterated that this Council has bought more property in the past five years than the former Councils combined, but they have not allocated money for development. He concurred that this was a good deal but commented that maybe it was better to wait and budget the matching funds Councilor Hunt asked staff to prepare a report detailing the financial side of parks and open space acquisition and development. 11. COUNCIL GOAL UPDATE City Manager Monahan asked if the Council had any questions with respect to the quarterly Council Goals report. The Council indicated that it was a good, informative report. 12. COUNCIL LIAISON REPORTS: None 13. NON AGENDA ITEMS: None. 14. EXECUTIVE SESSION: None. 15. ADJOURNMENT: 10:06 p.m. a4e'Lz .tk at4e G~ Attest: Catherine Wheatley, City Recorde Brian J. Moore, Council President Date: Z~ /3 OD CITY COUNCIL MEETING MINUTES -APRIL 11, 2000 - Page 17 app ® ®~s I COMMUNITY NE1i~ S A►PERS9 INC. Legal P.O. BOX 370 PrONE (603) 684-0300 Notice TT 9609 BEAVERTON, OREGON 97075 z Legal Notice Advertising ° City of Tigard ° 13 Tearsheet Notice 13125 SVI Hall Blvd. ° Tigard, Or_ egon_ 9 7 2 2 3 ° ❑ Duplicate Affidavit s °Accounts Payable o AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss' Kathy Rn)Zr3ar being first duly sworn, depose and say that 1 am the Advertising Director, or his principal clerk, of the Ti gard-Taal at- iin mimes a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Ti cfn rri in the aforesaid county and state; that the Public Hearing/ZOA1999-00003 a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for QTTE successive and consecutive in the following issues: March 23,2000 I I Subscribed and sworn to hafore me this 91-9 cla- of r.1a rch , 2000 OFFICIAL SEAL ROBIN A. BURGESS Nota ublic for Oregon f NOTARY PUBLIC-OREGON E COMMISSION NO. 062071 _ My Commission Expires: { ^,e~• COMMISSION EXPIRES MAY 16, 2001 AFFIDAVIT i i i i i 3 ~ a a The rou6iv:ng will 14--co raidet"ed by`rhe Titer Cdty : l on Tues. deny, Apt -2000 at 7:30 p.i. at the Tigard Civic ~ Town Hall ,R% P13125 Hall Blvd., Tigard, Oregon,97223. -Thi Council, will ,receive,a recommcndation_fmm the, Planning Commission.' PubW'bral and' written testimony is invited: The public hearing on this matter will be conducted in accordance with Chapter 18.390.060E. of the' Tigard Municipal Code, and rules and procedureS of the Tigard City Council. Further information may be obtained from Julia Powell Hajduk in the City of Tigard Planning Division at 13125 SW Hall Blvd., Tigard, Oregon 97223, or 1-f calling 639-4171. PUBLIC HEARING ITEM: ZONE ORDINANCE AMENDMENT [ZOA] .1999-00003 > CODE AMENDMENT TO ALLOW DAYCARE CENTERS IN ALL INDUSTRIAL ZONES < The applicant is proposing a Zone Ordinance Amendment to change the City of Tigard Community Development Code to allow daycare uses out right or conditionally in all' Industrial zoned properties. LOCATION: All Industrial Zones,Citywide. ZONES: Light Industrial, I-L; Industrial Park,' I-P; and Heavy Industrial, I-H. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390, Comprehen- sive Plan Policies 5 and 12.3; The Metro 2040 Plan; and Statewide Plan- ning Goals 2 and 9. t Ie K, ~ i, ~ ~r 1 I F 1 e j, M609 - Publish March 23; 2000. . a AGENDA ITEM # .Bess D~fl FOR AGENDA OF April 11, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Guidelines for recognizing resigning or retiring members of Boards, Committee Commissions or Task Forces and members of short-term committees and task forces when those groups are disbanded PREPARED BY: Susan Koep in DEPT HEAD OK ITY MGR OK _G✓1 ISSUE BEFORE THE COUNCIL Volunteers who serve on the above named groups for the benefit of the Tigard community should be formally recognized for their efforts. STAFF RECOMMENDATION Council is asked to approve these guidelines. INFORMATION SUMMARY Community members who are resigning or retiring from boards, committees, commissions or task forces should be acknowledged for having voluntarily contributed their time and interest, sometimes for a number of years. Community members who have served on short-term committees and task forces should also be recognized. These guidelines are intended to insure that these individuals and groups are formally recognized. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #1: "City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community." FISCAL NOTES i The cost of certificates, letters and token gifts should not exceed $5.00 per person and is not likely to exceed $100 a year depending upon how many people resign or retire, or how many stort-term committees and task forces are disbanded. Guidelines for recognizing resigning or retiring Committee, Board, Task Force Members Occasions for formal recognition Formal acknowledgement of an individual's voluntary contribution should occur: ® Upon the individual's resignation. o When the individual's term expires and that person will not be continuing to serve on that body. ® When the task force or committee has completed the mission and is being disbanded. Formal recognition of departing members of Planning Commission, Budget Committee or Library Board: ® The departing member will receive a letter of appreciation signed by the Mayor and the Chairperson of the group upon which the person served. If the person departing is the chairperson, the Mayor will sign the letter. e The individual will be invited by the City Manager, on behalf of the City Council, to attend the next televised meeting of the Council, where the Mayor will acknowledge the person's contribution and departure. ® A certificate and a token gift such as a Tigard pin or glass mug will be given to the person at the City Council meeting. If the person does not attend the City Council meeting, the staff liaison will see that the certificate and gift are sent to the individual. Formal recognition of voluntary members of task forces and other committees when the task force or committee is disbanded. o A letter of appreciation signed by the Mayor and staff liaison will be sent to each individual. The letter will include the name of the appropriate task force, committee or board. o When the group's final report or recommendation is presented to the City Council, the Mayor will publicly thank the members of the group for their contribution and present each with a Tigard pin. ENE= Logistics of recognition guidelines When person or group is to be recognized 1. Blue sheet including name, address, phone and email of the person or group to be recog., the name of the group, the reason of leaving (resigning, term expires, group is being disbanded) and name(s) of the person or person(s) who will be present at the Council meeting to be recognized. 2. The City Recorder will be sure that that information and a pin or mug becomes part of the information available to the mayor for the meeting. 3. The person attending to be recognized will be encouraged to sign in on the Board & Committee sign-in sheet on the back table. The greeter will also make an effort to know who is to be recognized and if that person is actually there. That information will be on the agenda for the meeting. When the City Recorder comes into Town Hall, the greeter will provide the Board & Committee sign-in sheet to the recorder. HATASKFORMLOGISTICS OF RECOGNITION GUIDELINESMOC Mill NNW 1 ; {1 met ~ •t 1 "1 7' ~K 4 (D f;... r _ PROCL _ X T10 _ o A: R g Z Z City of Tigard s ;;t= Volunteer Appreciation Month • WHEREAS, the citizens of Tigard have historically worked together to build this community; and ' WHEREAS, 'Tigard citizens continue to participate in a wide variety of volunteer activities 1►!!!!!sc S C •f to maintain and improve the physical and social quality of life and the common good in rlliTi~~. • this community; and WHEREAS, the skills, energy, and commitment of Tigard volunteers enable many grassroots organizations to exist and achieve their goals; and WHEREAS Tigard volunteers greatly extend the available resources of local schools, governments, agencies and nonprofit organizations, NOW THEREFORE BE IT RESOLVED THAT I, James Nicoll, Mayor of Tigard, do hereby proclaim the month of April as ; Tigard Volunteer Appreciation Month ` nli> and call upon all residents, business owners and visitors to the City of Tigard to honor Tigard volunteers. Dated this day of , 2000. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. t James Nicoll, Mayor City of Tigard Attest: City Recorder O c w IF R 'mooLikI-IIA M ® O National Community Development Week r kJ13 April 24 - 30, 2000 WHEREAS, the COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ' It PROGRAM has operated since 1975 to provide local governments with the resources required to meet the needs of persons of low and moJerate Income; and ' 1N' t r_....~ WHEREAS, Community Development Block Grant funds are used by a vast number of cities, counties and neighborhood-based nonprofit organizations throughout the Nation to address pressing neighborhood and human service needs; and s WHEREAS, the City of Tigard, Oregon and other local governments have clearly demonstrated the capacity to administer and customize the CDBG program to identify and resolve pressing local problems, such as affordable housing, neighborhood and !!tii' 1 human service needs, flood relief, job creation and retention, and physical redevelopment; and, WHEREAS, the week of April 24 - 30, 2000 has been reserved for recognition and appreciation of the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. NOW THEREFORE BE IT RESOLVED THAT I, Mayor Jim Nicoll, of the City of Tigard, Oregon, do hereby proclaim the week of April 24 - 30, 2000 as COMMUNITY DEVELOPMENT WEEK Ski; in Tigard, Oregon and call upon all citizens of our city to join In recognizing the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM and the importance It serves to our community._ ' Dated this day of , 2000. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. ]im Nicoll, Mayor ' City of Tigard , Attest: filpl~ Recorder av. 'F i 111 R Cox ax AGENDA ITEM # 3 C . FOR AGENDA OF April 11, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Library Recognition of Public Support PREPARED BY: Paula M. Walker DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Recognition of Public Support for Tigard Library STAFF RECOMMENDATION Presentation of a visual thank-you and proclamation declaring April 11 as Thank You, Tigard Day in honor of the warm support the Library has enjoyed from the community and its elected officials over the years. INFORMATION SUMMARY National Library Week is April 9-15, 2000. It is an opportunity for libraries to promote their services to their community as the center of information. April 11 is a national Thank You Day. The Tigard Public Library would like to take this opportunity to thank its library users and elected officials for their continuing support. Our library's services are made possible through public support and public funding. The Tigard Public Library provides information and entertainment in a variety of formats, including electronic technology, audio and videotapes, CDs and, of course, the printed word. Through public support and comment, the Library has tailored its services to meet community needs. This Thank You is in appreciation of past assistance and in anticipation of continuing this relationship in the future. OTHER ALTERNATIVES CONSIDERED Not applicable VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Library will have a stable funding base for the provision of basic services. FISCAL NOTES Not Applicable OEM.,, ME MIN" ~ w I i fSSJ' O I V a`r+~sa,iT ry PROCLAMATION Tigard Public Library ~ Thank You Day >u j ~ry WHEREAS, this country's democratic society has been fostered by free public access to information; and t, WHEREAS, the mission of the Tigard Public Library is to provide equal access to '~11im► information for all people regardless of economic or educational status; and i WHEREAS, the success of public libraries depends on the strength of its community's support, and . ; WHEREAS, the Tigard community and its elected officials have played an active role in Viiu} the ability of the Tigard Public Library to provide up-to-date library services to the public, Now therefore be it resolved that I, James Nicoll, Mayor of Tigard, do hereby . ;•j,,. proclaim Tuesday, April 11 as Y ` The Tigard Public Library's s5}w.» ~4i~.. Thank You Day ~IDlii K As part of its weeklong recognition of the vital role the public plays in ensuring that library services respond to community needs, I hereby call upon all residents, business ` owners and visitors to the City of Tigard to honor Tigard Public Library's Thank You Day. a" P! Dated this day of 12000. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City ' j € of Tigard to be affixed. ` James Nicoll, Mayor City of Tigard Attest: !SUiii~ City Recorder .I x v VM1 Tigard City Council ive Agenda Tentat 519100 - Business N 4125100 -Business Due: 4127100 op Study Session 04118100 - Worh Due: 4113100 Or see April 25 0 Bill's Review 416100 Study Session C 4, Due: Survey Input - LoreenlLiz- 20 min ics Community WorkshopToP District Bill 1 hr Bill's Review ? Or see May 9 6:30 Joint Meeting with School - - Paul dB - 20 min date - Jim - 30 in Paperiess Council Demo - 7:30 TCBDA Report z~ Up the 8:00 Consider' Ct ek Wetl Summ ands Enhancement enda Consent Ag project - Gus/Greg - 30 min Laurie - enda Consent Ag 8:30 Tri-Met Demo Project - Survey - 10 min Su erviso & Io Management, 1;:40 Revisions P Confidential Group Pay Plan & Benefit program -Sand - 45 min Business meeting Meeting Transpo~ation Bond Task F 45 min Business M Grant Application- Recommendations - Gus _ U rt Local Park Fees -Gary Res- SupPo 10 min pH - prposed Increase in Building Duane R - - 30 min Jim H - 30 min Jim Annexation Policy C Jim CA BIII -15 min Walnut Island Open House Preview - - Revised IGA - WC Craig -10 min BLUE SHEET NEEDED Ord - Franchise - - Edl John Roy - Funding Options for Commuter Rail - County - Cook Park Development Up date gill - Min 30 min Bill -15 min Res - Revised IGA WCCCA - l: ladmigreerltentaty aglyear99-0•xls Page 1 4/5100 00000 Tigard City Council Tentative Agenda 5116/00 - Workshop 5/23/00 - Business 6113100 - Business TV Due: 514100 Due 5111/00 Due 6/1/00 Workshop Topics Study Session Study Session 6:30 Meeting w/ Judge O'Bien - Bill - 30 min Councilor Patton will NOT be here Communication Oriented Meeting 7:00 CIT Facilitator Discussion - Liz - 30 min 7:30 Webpage Update -Cathy/Nancy Lof - 20 min Communications Plan - Liz - 30 min Community Connectors Consent Agenda Consent Agenda Water Rate Discussion - Ed - BLUE SHEET NEEDED Business Meeting Business Meeting Adoption of Transportation Bond Ballot Measure - Gus -10 min opt City Budget - Craig -BLUE _ NEEDED PH on State Revenue Sharing - Craig - BLUE SHEET NEEDED Adopt CIP - Gus or Craig? - BLUE SHEET NEEDED I:/adm/greer/tentatv ag/year99-0.xls 4/5/00 Page 2 MEMORANDUM CITY OF TIGARD, OREGON Agenda Item No. qb TO: Honorable Mayor and City Council Meeting of 1-4' 1'yD FROM: Bill Monahan DATE. April 5, 2000 SUBJECT: COUNCIL CALENDAR, March 2000 - May 2000 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. A ril *11 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting *18 Tues Council Workshop Meeting - (6:30 p.m.) * 25 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting May 1 Mon Budget Committee Meeting - 6 p.m. Meeting Room TBA 8 Mon Budget Committee Meeting - 6 p.m. Meeting Room TBA * 9 Tues Council Meeting (6:30 p.m.) Study Session - Business Meeting 15 Mon Budget Committee Meeting - 6 p.m. Meeting Room TBA *16 Tues Council Workshop Meeting (6:30 p.m.) 22 Mon Budget Committee Meeting - 6 p.m. Meeting Room TBA 23 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting 29 Mon Memorial Day Holiday - City Offices Closed June *13 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting 16-18 Thurs- Sunday Tigard Festival of Balloons * 20 Tues Council Workshop Meeting - (6:30 p.m.) * 27 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting 1:\adm\cathy\cou nd1\ccca1.doc 4e AGENDA ITEM FOR AGENDA OF April 11, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Solid Waste Annual Report for Calendar Year 1999 PREPARED BY:--Qrai&Erosser, ~ ~ DEPT HEAD OK CITY MGR OK , /AIN _ ISSUE BEFORE THE COUNCIL Tigard Municipal Code requires that the City Manager report to the Council by April 1St on the solid waste franchisee reports and propose rate adjustments, if any. STAFF RECOMMENDATION No rate adjustment is necessary at this time based on the review of the annual reports for calendar 1999. INFORMATION SUMMARY The annual solid waste financial reports have been submitted by the franchised solid waste haulers in the City of Tigard. An aggregate report summarizing the data is attached to this summary. The aggregate rate of return for the haulers was calculated to be 8.51 This rate falls within the the acceptable range established by the Council of 8% to 12%. OTHER ALTERNATIVES CONSIDERED None available VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable FISCAL NOTES None i:\ciVMdc\sumdot MEMORANDUM TO: Bill Monahan, City Manager FROM: Craig Prosseairector of Finance RE: Solid Waste Annual Report for 1999 DATE: March 30, 2000 I have reviewed the annual financial reports submitted by the franchised Solid Waste Haulers for the calendar year 1999. The aggregate rate of return for the haulers was 8.51 This rate falls within the acceptable range established by the Council of 8% to 12%. No rate adjustment is therefore necessary due to the review of the annual reports for 1999. cc: Loreen Mills Aggregate City of Tigard, Oregon 03/30/00 03/30/00 Franchised Solid Waste halulers Financial Reports For Year ended December 31, 1999 - 1991 1992 1993 1994 1995 1996 1997 1998 1999 Drop Boxes Operating Revenue 1,070,859 1,230,542 1,309,249 1,548,569 1,529,431 1,931,297 2,083,047 2,076,126 2,011,15(3 Operating Costs 1,104,912 1,244,675 1,333,596 1,602,452 1,585,129 2,061,216 2,213,858 2,193,856 2,237,9313 Net Income (34,053) (14,133) (24,347) (53,883) (55,698) (129,919) (130,811) ('117,730) (226,780) -3.18% -1.15% -1.86% -3.48% -3.64% -6.73% -6.28% -5.67% -11.28% Drop Box Recycling Operating Revenue 0 0 0 47,912 43,348 32,254 0 0 0 Operating Costs 0 0 0 47,613 59,136 4,061 0 0 0 Net Income 0 0 0 299 (15,788) 28,193 0 0 q 0.00% 0.00% 0.00% 0.62% -36.42% 87.41% 4DIV/0! #DIV/0! #DIV10! Total Drop Box Net Income (34,053) (14,133) (24,347) (53,584) (71,486) (101,726) (130,811) (117,730) (226,780) -3.18% -1.15% -1.86% -3.36% -4.55% -5.18%u -6.28% -5.67% -11.28%0 Residential Cans Operating Revenue 1,247,835 1,364,323 1,486,082 1,623,219 1,940,689 2,046,903 2,047,792 2,162,565 2,272,242 Operating Costs 1,080,970 1,035,424 1,196,556 1,285,570 1,413,141 1,323,478 1,381,814 1,374,207 1,440,571 Net Income 166,865 328,899 289,526 337,649 527,548 723,425 665,978 788,358 831,671 13.37% 24.11% 19.48% 20.80% 27.18% 35.34% 32.52% 36.45% 36.60%0 Residential Recycling Operating Revenue 33,594 29,156 46,854 113,101 190,941 38,612 99,102 93,337 68,565 Operating Costs 234,857 377,101 447,920 542,501 710,881 633,153 624,541 630,434 567,366 Net Income (201,263) (347,945) (401,066) (429,400) (519,940) (594,541) (525,439) (537,097) (498,801) -599.10% -1193.39% -855.99% -379.66% -272.30% -1539.78% -530.20% -575.44% -727.493/. Yard Debris Operating Revenue 0 2,813 3,945 38,754 2,932 3,003 47,037 4,528 4,314 Operating Costs 0 6,035 8,746 193,788 372,953 336,095 367,014 371,329 321,289 Net Income 0 (3,222) (4,801) (155,034) (370,021) (333,092) (319,977) (366,801) (316,975) 4.00 -12620.09% -11091.97% -680.27% -8100.73% -7347.60% Total Residential Net Income (34,398) (22,268) (116,341) (246,785) (362,413) (204,208) (179,438) (115,540) 15,895 -2.68% -1.60% -7.59% -14.21% -17.00% -9.79% -8.36% -5.12% 0.6(3% Multifamily Cans Operating Revenue 0 602,231 696,049 692,996 782,064 811,326 801,327 829,582 825,921 Operating Costs 0 342,421 381,871 454,890 459,094 554,051 517,686 484,166 502,836 Net Income 0 259,810 314,178 238,106 322,970 257,275 283,641 345,416 323,0135 0.00% 43.14% 45.14% 34.36% 41.30% 31.71% 35.40% 41.64% 39.12% 1111 11111!j Aggregate City of Tigard, Oregon 03130/00 03/30/00 Franchised Solid Waste Halulers Financial Reports For Year ended December 31, 1999 1991 1992 1993 1994 1995 1996 1997 1998 1999 Multifamily Recycling Operating Revenue 0 6,702 10,944 33,001 53,082 15,526 20,102 16,413 15,234 Operating Costs 0 73,395 79,036 81,722 67,716 68,737 72,880 93,271 124,985 Net Income 0 (66,693) (68,092) (48,721) (14,634) (53,211) (52,778) (76,858) (109,751) 0.00% -995.12% -622.19% -147.63% -27.57% -342.72% -262.55% -468.28% -720.44%. Total Multifamily Net Income 0 193,117 246,086 189,385 308,336 204,064 230,863 268,558 213,333 0.00% 31.71% 34.81% 26.09% 36.92% 24.68% 28.11% 31.74% 25.360% Commercial Containers Operating Revenue 2,147,476 1,821,499 1,851,488 1,951,458 2,085,617 2,265,270 2,391,901 2.326,220 2,377,042 Operating Costs 1,385,438 1,146,363 1,166,407 1,206,299 1,270,238 1,410,526 1,443,952 1,459,727 1,501,268 Net Income 762,038 675,136 685,081 745,159 815,379 854,744 947,949 866,493 875,774 35.49% 37.06% 37.00% 38.18% 39.10% 37.73% 39.63% 37.25% 36.84°ib Commercial Recycling Operating Revenue 72,479 70,972 72,717 166,378 236,215 117,498 126,771 120,917 148,71 fl Operating Costs 232,607 204,379 225,247 254,154 300,123 343,081 385,705 384,630 378,641' Net Income (160,128) (133,407) (152,530) (87,776) (63,908) (225,583) (258,934) (263,713) (229,929) -220.93% -187.97% -209.76% -52.76% -27.06% -191.99% -204.25% 218.09% -154-61% Total Commercial Net Income 601,910 541,729 532,551 657,383 751,471 629,161 689,015 602,780 545,845 27.11% 28.63% 27.68% 31.04% 32.37% 26.40% 27.36% 24.63% 25.57% Medical Waste Operating Revenue 47 998 17,491 24;951 12,393 7,665 1,627 1,962 1,951 Operating Costs 2,374 1,668 18,323 22,662 11,069 3,566 2 1 1 Net Income (2,327) (670) (832) 2,289 1,324 4,099 1,625 1,961 1,950 -4.76% 9.17% 10.68% 53.48% 99.88% 99.95% 99.95% Consolidated Net Income 531,132 697,775 637,117 548,688 627,232 531,390 611,254 640,029 650,243 Other Revenue 9,419 6,191 35,916 20,235 8,257 57,745 12,074 8,776 7,202 Other Costs 118,611 102,474 83,652 91,900 (4,552) 0 0 (220) (220) Grand Total Net Income 421,940 601,492 589,381 477,023 640,041 589,135 623,328 649,025 657,665 Total Revenues 4,581,709 5,135,427 5,530,735 6,260,574 6,884,969 7,327,099 7,630,780 7,640,426 7,732,347 Profit Percentage 9.21% 11.71% 10.66% 7.62% 9.30% 8.04% 8.17% 8.49% 8.511% A AGENDA ITEM # FOR AGENDA OF April 11, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Appointment to the Library Board PREPARED BY: Susan KoeppinQ `f,1 ~ILV I DEPT HEAD OK ITY MGR OK ISSUE BEFORE THE COUNCIL Appointment to the Library Board. STAFF RECOMMENDATION Adopt the attached resolution appointing Jane Ann Smith to the Library Board. INFORMATION SUMMARY The Mayor's Appointment Advisory Committee interviewed candidates for an opening on the Library Board. Attached is a resolution which, if adopted, would approve the appointment recommended by the Mayor's Appointment Advisory Committee. Ms. Smith's appointment is to fill the Library Board position previously held by Loan Hoklin who recently resigned. This term expires June 30, 2002. OTHER ALTERNATIVES CONSIDERED Delay action on the appointments. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our i community. i i FISCAL NOTES None 0 A,1 CITY OF TIGARD CITIZEN COMMUTTEE INTEREST APPLICATION OREGON Name: Z,(IE AIA2 r i l*rh-' Date: = ray Address (Res.): 9 00 e rr) ~Gaos T, Res. Phone: so3 63 -114 zz Address (Bus.):e-~i.coC~ Bus. Phone: Length of Residence in Tigard: .33 ~'M~• Suggested by: Where did you live previously: Q~~cc~/ Pf~, FL,",, t/a~a y✓ Educational Background: ~~✓j S/ :a - "~~Gtu~r //(!~/tail /rj /VG!/si/r - LX~e~v~✓ e,L~~~ SG"e~iCF✓ (~fi~v~ Occupational Status and Background: o~ /✓a,s;~ y J r/.~~.H~ - ~rv~ it/ Nurse How-long have you been employed with this firm: ars Previous Community Activity: ~rr~/C~f6ow ~oc,e a7` o~s?a...C_ Organizations and Offices:i //~1~17bt~ emu! wl/~!Y/i~•~ /l9 7~flrG /7r9/~ Other Information (General Remarks): xri a~r/G~u.O - w• ~~c~ Boards or Committee Interested in: r~rr- Any other pertinent information you want to share? Please return this form to Susan Koepping, City of Tigard, x3!"25 SW Hall Blvd., Tigard, OR 97223 1:%DMU6K:I rcom1N.DOC 13125 SVJ Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 -MMMMMMMM AGENDA ITEM # 4. 4 vnn n V rn n nV OR AG April 1 1. 170n n . L rl .200 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: A RESOLUTION APPROVING BUDGET ADJUSTMENT #8 TO THE FY 1999- 00 BUDGET TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE FACILITY FUND TO PAY COSTS ASSOCIA 1 ED WITH BML ARCHITECTS FOR THE DEVELOPMENT OF A NEW LIBRAi i. PREPARED BY: Craig Prosser DEPT HEAD OK TY MGR. OK &A4 L ISSUE BEFORE THE COUNCIL Should the FY 1999-00 Budget be amended to provide funding for the contract with BML Architects to develop a proposal for a new City library? STAFF RECOMMENDATION Staff recommends approval of this budget amendment. INFORMATION SUMMARY On March 28, 2000, Council approved a contract with BML Architects for programming and site selection phase of the new library project. Total amount of the contract is $69,500. The work will begin in FY 1999-00 and will be completed in FY 2000-01. This amendment is required to provide funding for the portion of the work to be completed this fiscal year. OTHER ALTERNATIVES CONSIDERED Do not approve this budget amendment; maintain the City's FY 1999-00 VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES This amendment will reduce General Fund contingency by $35,000 Mimi'= 1111ME A GEX TT % A T11F`E % / 11 d t1CJ~1VlJti 1I✓lvl tt,_ 1 • U FOR AGENDA OF April 11, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Bid Award - Backhoe PREPARED BY: Mike Miller I WO, DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board award the bid for the purchase of a new 4x4 Diesel Wheel Tractor with Front Loader and Backhoe. STAFF RECOMMENDATION That the Local Contract Review Board awards the bid the bid to Western Power and Equipment Corporation for the amount of $64,061.20. INFORMATION SUMMARY During the FY 1999/2000 Budget process, Public Works identified the need to replace a 1984 Case 580-E backhoe with a new 4x4 Diesel Wheel Tractor with Front Loader and Backhoe. $70,000 was approved through the budget process to purchase the new backhoe. The City of Tigard issued an "Invitation to Bid" for a 4x4 Diesel Wheel Tractor with Front Loader and Backhoe for the Water Section of Public Works. A total of eight bids were sent out and four responses were received. After reviewing the bids based on price and specifications, we are recommending that the low bidder, Western Power and Equipment Corporation, be awarded the bid. The bid meets the specifications as outlined in the bid packet. The purchase of the new 4x4 Diesel Wheel tractor with Front Loader and Backhoe also includes a trade-in allowance for the existing 1984 Case 580-E backhoe. The results of the four bids are- 1 Backhoe Trade-in Total Cost Metro New Holland $69,900 $12,000 $57,900 i The Halton Co. $69,773 $9,123 $60,650 Hessel Tractor and Equipment $67,846 $8,500 $59,346 Western Power and Equipment $59,975 $12,300 $47,675 In addition to the standard equipment, we are requesting that the following additional options be included: ' 72 month extended warranty on machine and powertrain $7,246.20 Multi-purpose 4 in 1 front bucket $2,220 Hydraulically actuated thumb attachment for backhoe $5,700 Two lockable tool boxes $95 Heavy-duty 48-inch wide ditch cleaning bucket $1,125 Total Cost including Options 64.061.20 OTHER ALTERNATIVES CONSIDERED Award bid to another vendor. Reject all bids and re-bid. VISION TASK FORCE GOAL. AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES The funding source for this 4x4 Diesel Wheel Tractor with Front Loader and Backhoe has been budgeted for in FY 1999/2000. Budgeted amount approved is $70,000 and the low bid, with additional options, is $64,061.20. iAPMAgnda Item Summary Sheet- Cam Backhmdoc April II gnnn Agenda iterr. No. 5 Board & Committee Member Sign-in Name Board/Committee Wiffk ► G Ell III l,iiiiiimd-llim- A rFNll A TTF_,M # <D FOR AGENDA OF April 11, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY !SSUE/AGENDA TITLE Tigard Beyond Tomorrow Vision Update PREPARED BY: Elizabeth Newtor~, G DEPT HEAD OK JA~~ CITY MGR OK ISSUE BEFORE THE COUNCIL An update on the progress of goals in each of the Tigard Beyond Tomorrow Vision Target Areas. STAFF RECOMMENDATION No action necessary. Information only. INFORMATION SUMMARY Highlights on the progress goals in each of the Tigard Beyond Tomorrow Vision Targeted Areas will be presented by staff. Goals that will be highlighted in this report are: e Community Character - "Provide opportunities to work proactively with Central Business District (CBD) businesses and property owners of Tigard to set the course for the future of the central downtown area. " ® Growth and Growth Management - "Accommodate growth while protecting the character and livability of new and established areas." "Urban services are provided to all citizens within Tigard's urban growth boundary and recipients of services pay their share." o Public Safety - "The community residents, business owners, and service providers will form partnerships to effectively enhance public safety and emergency services." o Schools and Education - "Schools and City government will work together to provide a community-based recreation activity program for young people." o Transportation and Traffic - "Improve traffic safety. " min 1111111me 1§111 MIN ♦ Urban and Public Services - "Create a special parks and recreation district with the City of Tigard spearheading the process and maintaining membership for its citizens. " OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The Tigard Beyond Tomorrow goals featured in this report are listed as part of the information summary. FISCAL NOTES Any costs for programs implemented are identified with the specific program. i:\cigwidcVwn.dotl:\ADM\GREER\AGENDA ITEMS\LN AG SUM.DOC Target Area - Community Character & Quality of Life (Martha Bishop, John Cook, Bill Gerkin, Joyce Patton, Mike Marr, Alexander Craghead) Goal: Provide opportunities to work proactively with Central Business District business and property owners and citizens of Tigard to set the course for the future of the central downtown area. Community Development Director Jim Hendryx has been involved with the newly formed Tigard Central Business District Association. The Association has developed bylaws and a mission statement. The city is a member of Livable Oregon. The Tigard Central Business district Association contracted with the Oregon Downtown Development Association to conduct an on-site analysis of the downtown area on February 8-10. In particular, the analysis looked at business development, streetscape, building facades, parking and organizational development. Input from community members was received on the downtown needs. Here are some excerpts of the final report's executive summary: The City has $50,000 in the current budget for consultant services to assist in the preparation of downtown planning. City Council authorized $20,000 of contract services for TCBDA last September. To date, approximately $10,000 of services have been provided. The final report from the Oregon Downtown Development Association, along with recommendations and drawings will be presented to the City Council next week - 4/18/00 at the workshop meeting. TCBDA will also initiate discussions on plans for the coming year. 1 Tigard Resource 't'eam Executive 'Summary Recommendations for Strengthening Downtown's Image & Sense of Place it is important to strengthen the downtown Tigard as the "heart" of the community and as the logical place for people to gather, interact and do business. This can be achieved, in part, through elements of design, appropriate mixed use redevelopment and capitalizing on Tigard's downtown image, history and culture. Fostering new collaborations and taking ad- vantage of opportunities to cooperate will also strengthen downtown Tigard as "the glue that holds the community together." • Downtown Tigard is a haven in the midst of miles of highway sprawl. Creating a strong and positive image that promotes the specialness of downtown, then marketing it to the commu- nity, as well as visitors, will better define and highlight its unique role. • It is important that downtown is an inviting place with interesting storefronts (which en- courages browsing). It is also crucial that shoppers feel safe and welcome. Downtown has a very real problem of vagrants hanging out and people living under the highway bridge, or overnighting in their cars. This gives the southwest end of downtown an unsavory and un- safe reputation. A top priority should be to address and remedy this situation. Design Recommendations: Public Space • When entering the downtown core from Highway 99, an elevation change (drop) combined ~V/T~Ck H with a curving road make this area very inviting. There are other gateways into downtown ' (Tigard & Burnham Aves.) that should be enhanced, giving a stronger, more positive arrival dl - npression. • Downtown Tigard has a very good relationship to Highway 99. It is highly visible and ap- pears easy to explore, especially from the southwest end of Main Street. The relationship of downtown to Highway 99 is something that couldn't be recreated in this day and time and 60% efforts should be made to market and capitalize on this advantage. 000 There is an opportunity for selective planting along Highway 99 to help screen unsightly 0% roof tops and mechanicals. However, it will be important to keep interesting and inviting vistas from. the highway intact wherever possible. Pedestrian crossings in downtown need to be improved through better marking and surface texturing. This will interrupt and slow traffic. Bump-outs created at intersections would 04 also help make downtown more pedestrian friendly. 7 Address traffic circulation issues to create a more "workable" downtown. This includes cre- ating a loop that would tie ifito a proposed parking lot off Burnham and Ash. Adding this loop would help improve circulation as well as add parking. • The traffic pattern change noted above would provide a logical connection to, and increased parking for, downtown shopping and the proposed commuter rail system. This report ad- dresses new and upgraded pedestrian crossings from the proposed parking lot to the existing I ` transit station. The proposed Narking lot between Burnham and Commercial (the Ash loop) I could provide as many as 150-180 new parking spaces if a deal with MOT could be made to combine the three tracks into one in downtown, releasing this area for redevelopment. '!R A • Additional downtown parking has been recommended in the following areas: on the north side of Commercial Street there is a possibility of creating 20 more parking spaces by changing to angle-in parking instead of parallel parking; and there is the potential to create up to 100 additional spaces by carefully designing parking lots behind the businesses on Main Street and linking this area to the Ash loop. - `vdib% ircrcascd public Larking and narking management, parking standards on Main Street could be abolished. One recommendation would be to eliminate the standards on i ;ai:: Street first, then begin moving out from there as appropriate. • Pedestrian amenities are needed in downtown to make the area more inviting. Upgraded street lighting that is smaller in scale should be encouraged, along with plenty of trash re- ceptacles, and benches, where appropriate. It is important that sidewalks are unobstructed by trash receptacle/banner holders. There are several instances where these are currently blocking the sidewalk. • There may be an opportunity to move and increase the size of the public library. A logical I location would be the "Stash Tea" site. Locating a public anchor there would help connect the existing City Hall complex with the rest of downtown. This particular site exhibits a good opportunity for wetland redevelopment and an option for the City to create a wetland bank. This site could also tie into the trail system and transition into a new park space in downtown. • There is an opportunity to extend and link the trail from "under the bridge" to the north- west. The increased activity of a busy trail would help alleviate the live-in transient problem in this area. • The constant problem of people u-turning at the southwest end of Main Street has been ad- dressed in the plan with the creation of a traffic roundabout. Correctly designed, it should not hamper access or egress onto Highway 99. • Provisions in the plan have been made for combining the three railroad tracks into one line within the downtown area if ODOT's part of the RR right of way becomes available. Along with the increased downtown parking that has been proposed, a great opportunity for mixed use infill development exists along Main Street that should include a commuter station. Design Recommendations: Private Space 0 Downtown is the "glue" that holds several disparate uses together: industrial, residential, , commercial and transportation. Downtown must be very strong in design, use and offerings in order to hold these "pieces" together. Downtown is currently being pulled apart by disparate uses; these include fine dining a couple of blocks down from an industrial axle business. More appropriate uses for the central downtown core should be explored and en- couraged. There is an opportunity to transition several Main Street industrial sites into uses 4 that fit more within the context of traditional downtown development. These changes may 4 not happen in the immediate future, but should be supported in long range vision and plan- ning for downtown. There is strong investment in downtown which emphasizes a positive feeling for the future and commitment to the idea that downtown is the place to do business. These are very posi- tive signs that Tigard's central business district is on the upswing. i • There is a tremendous opportunity for siting an infill railroad commuter station on Main - a a 2 1 a f ® Street where it is proposed that ODOT vacate their RR right of way. The station should ® contain mixed use retail and services in addition to trat:sit nua^infi"t piVjGI+L VL LI-f aa.iaa11J magni- tude could be a landmark project for downtown in a couple of different ways; in scale and ® design as it would be visible from several downtown and highway vantage points, and as a ® new anchor development that would help bridge and unite the two sections of downtown ® currently separated by the wide railroad crossing. Redevelopment of this site could provide ® a new anchor for the north end of downtown, complementing the new A-Boy development. ® • There is an oppv~ to ity to strengthen and improve the traditional doivntovm core with p-4 propriate mixed use in-fill redevelopment in the Shell station location. Redeveloping this ® site will help improve the walkability of downtown and will move a highway commercial ® use out of the center of the downtown district. In addition to this site, other infill opportuni- ® ties that would "tighten" the urban fabric and pedestrian friendliness of downtown should i be explored for redevelopment. 1 Design guidelines are needed for downtown to ensure that new and rehabbed development l+ fits into the existing scale and fabric of downtown. Also, guidelines for roofs seen from 1 Highway 99 should be explored. These guidelines could fit within the context of a historic overlay district. ' > • Enforcement of the sign ordinance, along with signage upgrades tremendously help the ap- pearance of downtown. The existing downtown core, located on Main Street, should be improved and strengthened with fagade rehabs that include transparent storefronts, pedestrian scale signage and appro- priate building colors. Rehabs should take the building fagade back to the original design whenever possible. Appropriate architectural elements should be used in the downtown core that take into account the scale, massing, rhythm, facade treatment and signage of tra- ditional downtown design. Market Dynamics, Business Mix and Clustering There is an opportunity to create a stronger business climate in downtown Tigard by recruit- ment the appropriate mix of businesses into vacancies and new infill projects. • Downtown's identity and image as a friendly hometown shopping district has strong poten- tial. It has a positive urban feel and flavor and with aggressive promotion and marketing can become a unique destination. This image needs to be better defined and marketed. • A successful strategy for downtown will be to focus on building the retail base of a few core a blocks, beginning with the block on Main Street between Burnham and Commercial. • There is an opportunity to develop a simple rack card or one page directory of downtown Tigard businesses. This would help market the district as a whole. • The shopping center adjacent to the downtown core needs updating to make this "entrance" area more inviting. u Downtown has two existing business clusters that should be built upon. They include a res- taurant/dining cluster and a home furnishings cluster. • The transient population is generating negative impacts on downtown. Numerous public safety incidents related to this population are hampering the image and success of this dis- trict. • Downtown Tigard has growing target markets of customers with expendable income. 3 Special promotions that are directed to these markets will help create an awareness of what downtown has to offer. D0-T-T town Tigard's location is an advantage for business development. Its location adja- cent to Highway 99 offers exposure to thousands of potential customers every day. • Downtown has a number of anchor or "attractor" businesses that are destinations in, and of, themselves. These types of businesses in downtown help serve as a magnet for customers. Downtown has a strong mix of convenience businesses that serve the needs of local resi- dents and workers. • The lack of critical mass of retail storefronts and the gaps in the commercial core make it chaiienging to market downtown as a unified business district. The goal is to create a strong, pedestrian friendly district where shoppers park once and shop often. • The downtown district has several businesses that are incongruent with the goal of creating a pedestrian friendly shopping district. Examples of this include: the axle shop, car wash/ gas station, and day laborer employment center. b 6 6 6 6 . i 4 0 y F 5~iryky~, sr..eutJ: VIM, wfyp-~+ i ~v17KC M~ QL ar.~i,• Nil a` x Ft J 7,.~,~ y " ~yM K . ~ r -t'~'~ S Yom!;. 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V' ..lrl'rr'=.. -.3!• nJav } n• -.ss~ T.' J.,t..,s~t.j. S•~ Y~ ~~i. r ,tt'-•~~~ AGENDA ITEM # FOR AGENDA OF April 11, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Status Report on Ci of Tigard Volunteer Program April 1, 1999 -March 31, 2000 PREPARED BY: Susan Koe in DEPT BEAD OK CITY MGR OK"Y ISSUE BEFORE THE COUNCIL To provide information regarding the City of Tigard Volunteer Program STAFF RECOMMENDATION No action required INFORMATION SUMMARY This report is an overview of the City of Tigard Volunteer Program focusing on how the volunteer program supports the Tigard Beyond Tomorrow vision. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The Volunteer Program supports all six target areas of the Tigard Beyond Tomorrow vision. FISCAL NOTES None Volunteer Report April 1, 1999 - March, 2000 The Tigard Beyond T oInorrow Visioning process begrn In 110,96 anti rn_r_tinued through 1997. The process was driven by citizens and government professionals who voiced their visions for the future of the Tigard community and, by consensus, targeted six areas, each with specific goals, that defined the vision of Tigard for the next 20 years. As part of that process, the need for an organized volunteer program in the City of Tigard was identified. When that goal was identified, the Tigard Library had a vital, organized volunteer program and volunteers were used occasionally in other City departments. Since the implementation of the Tigard Beyond Tomorrow vision, City of Tigard volunteer involvement has increased with a wider variety of activities, more volunteers and now includes all City departments. These individuals and groups work with City staff to help bring the Tigard Beyond Tomorrow vision to reality. This report demonstrates how some of the volunteer activities relate directly to the Tigard Beyond Tomorrow goals. Community Character and Quality of Life Volunteerism From April 1999 through February 2000, citizens contributed 10,465 hours of voluntary service to the City of Tigard and 9,942 hours to the Tigard Library - a total of nearly 10 FTE. Volunteer activities are many and varied, and require a wide range of skills, knowledge and experience. The volunteer program involves staff in all departments. Staff identifies most of the projects that will be assigned to volunteers. In many cases, they have identified specific tasks for volunteers, worked with the Volunteer Coordinator to develop the details of those tasks and worked with the volunteers to accomplish the tasks. A list of City of Tigard staff who have been project leaders on specific volunteer projects in the past year is shown in Attachment 1. Other staff members may work along side the volunteers. Volunteer Hours by Department April 1, 1999 - Feb. 29, 2000 Department Hours Administrative Services 768 Community Development 606 Engineering 314 Finance 118 Police 5,019 Public Works 3,640 TOTAL HOURS 10,465 The Public Works Department has the largest number of people actively involved throughout the year. Most of the volunteer activities in this department involve groups. In October, one Boy Scout Eagle prnject recruited 300 scouts and Larnily mernbers to help on Make-A-Difference Day. Many of those volunteers helped only one time for a few hours but their contribution was appreciated. Community Events Volunteers are involved in several major events throughout the year. For some volunteers, one or two of these events may be the only time they volunteer during the year. Some come back for an event such as the Balloon Festival every year. Other people begin by volunteering at a specific event and then expand their volunteer involvement because they enjoy the first experience so much or because they see a need that they can fill. Attachmeiit 2 lists scheduled community events that will involve City of Tigard volunteers in 2000. These are the larger, recurring events. There may be other special events that arise during the year. Community Aesthetics o Adopt-A-Street Adopt-A-Path o Adopt-A-Park o Adopt-A-Stream e Tree planting o Trail maintenance Growth and Growth Management o The Tigard Central Business District Association has"adopted" Main Street, periodically collecting litter from Main Street. ® Local high school students painted all the fire hydrants on Main, South Commercial, Scoffins and Burnham Streets improving their appearance and increasing their visibility in case of a fire emergency. ® Photographs have been taken of various sites in the Tigard area for historical documentation of the area as it looked in 1999. This project is expected to continue in years to come. s A youth group from a local church helped decorate the Tigard Good Neighbor Shelter for Halloween on Make-A-Difference Day, October 23, 1999. o Throughout the year the Volunteer Coordinator has referred several volunteer groups and individuals to the Good Neighbor Shelter helping the prospective volunteers find the kind of volunteer experience they are seeking and helping the Good Neighbor Shelter which relies heavily on volunteers. ® Tigard citizens participated as members of the Washington Square Regional Task Force Public Safety The Police department volunteers contributed 5,019 hours in the past year. Their activities include: ® Clerical support 0 Peer Court e DARE Camp mentors s Police Reserve The 13 volunteers in the Tigard Police Reserves contributed 2,609 hours supplementing regular officers. Community members who would like to serve as resc: re officers go through an intense hiring process similar to that for regular police officers. Successful candidates for the reserves must then complete over 300 hours of training and are closely supervised by regular officers as they advance through field training. Reserve officers volunteer their time; receive no financial compensation and must buy their own uniforms and gear and are required to serve a minimum of 24 hours each month. According to Chief Goodpastor, who started his police career in the reserves, Tigard's Reserves Officers are a tremendous asset to the community. Schools and Education Student volunteers performed several functions in the past year including: o Peer Court e DARE camp Painted fire hydrants Stenciled storm drain inlets Make-A-Difference Day project with children at Villa la Paz ® Decorated the courtyard at City Hall for the Holiday season o Created the Santa's Workshop set for the Holiday Tree Lighting Provided clerical assistance at City Hall ® Performed clerical functions o Adopted a street ® Planted trees, shrubs and bulbs d Helped maintain soft trails s Worked with younger children This list provides a sample of the tasks students have performed for the community but is not all-inclusive. Student volunteers are involved in each department. These activities provide opportunities for students to develop skills such as leadership, communication, organization, decision making, creativity, reliability, and punctuality. They also learn about a variety of professions and what is required of the people who hold those jobs. o Transportatiola an:I Traffic ® Transportation Bond Task Force ® Transportation System Task Force o CIT topics involving transportation and traffic issues 5 0 Urban and Public Services Approximately 280 volunteers contributed 9,942 hours in the Library with such tasks as • Library Board d Adopt-A-Shelf o Friendly Visitors ♦ Teen Idea Group o Homework Center ♦ Youth Services s Local History Summary Tigard area citizens are generous with their time and their skills as they help shape the future of community. Goals that defined the vision of Tigard 20 years hence are coming closer to reality in the daily activities of the community. We applaud the volunteers who are helping to shape the Tigard of Tomorrow through their efforts today. N 5 ATTACHMENT 1 Project leaders April 1999 - March 2000 Administrative Services Sherry Burbank Susan Koepping Estella McLeod Liz Newton Gary Smalling Cathy Wheatley Community Development Dick Bewersdorf Jim Hendryx Sherman Casper Patty Lunsford Jerree Gaynor Laurie Nicholson Barbara Gomez Duane Roberts Engineering Gus Duenas Diane Jeldirks Finance Tom Imdieke Nancy Larson Linda Mabee Amanda Bewersdorff Dee Wise Police Tu..i Frt Aland Kristen Paris Ron Goodpastor Rick Peterson Sheryl Huiras Jim Wolf Ellen Fox Public Works Howard Gregory Jeff Munro Eric Hand Ed Wegner Sam Morrison Greg Stout Mark Tuehey i 3 ATTACHMENT 2 Volunteer Schedule of Events for 2000 Most activities by groups of volunteers are scheduled with 1 - 2 month planning time and are not shown on this schedule. Examples of those kinds of activities are shown in February and March. Feb. 26: Blackberry Attack at Summerlake Park Cub scout tree planting at Cantebury site March 4: CastileHill HOA is picking up rocks in Northview park " Fans of Fanno Tree planting fest at Englewood Park March 18: EAGLE project in Woodard Park April 29: Earth Day Jack Park: tree planting and blackberry, litter and debris removal Cook Park: Soft trail maintenance and Bollard Post painting Durham Road May 20: Down by the Riverside Derry Dell Creek (Genesis Loop and 115`h) removal of litter, debris and blackberries June 16-18: Balloon Festival June 30: Volunteer Recognition Event June - September: multiple outside, dry-weather activities July and August: 4 weeks of DARE camp September: Train Days (tentative) October 22: Make-A-Difference Day November 26: Decorate courtyard and City Hall entry for Holiday Tree Lighting December 2: Holiday Tree Lighting mlm~ • a V r tr ~ v ,~'{vy~ w 4 q a• T'%q''ol~ L%U~•~''y ~av►~~'~t~wtec~ ~vP,~' 11,000 yro~'~ CCR, c4'v 12 bor tvwt~~ At 501v, c~x'wPito-t~ I_~ gg to-rte'' { a { 1 WA~~(V CAD, v''c eACr 3,, a '~''''e,,,;,v,~ rV l3a,y"p-Y v z_ r ~a t~~u o o,~p yam' 365 g ,z (Of o y a a s ~ 1~ a W LOv help fr& v Staff, 3 5 vol Av""k that check, C*v library mate s-ia k ha yl~a.bo u 70,000 fte~itv Mare, 2000. T'han'kaTyout2000 perpersov4 avid a.I oat 300 Lte~per hoar. If the, 70, 000 book k, to pak a4l& Wdeak checked Cw a*i& s elrve& ivv March, were-' laa.,& ends-to--e i&,, they woout& stench, a iv a t 10 vrmale. MOM 3 T4cwcllPWy icl L%Ura.ry V&I ~ er Warly I Shemng x heck in malerials o Processing & Repair a SWA Projects ■ SheMadkg o kdomaian desk n Pull books on hold o Fbmework Center e Community Service m Fdvdty Visilom o Library Board so-, who- are a.tb these peaple.? A few of thew make up these, groups • 8 f ra4nV-.f es, that voU",MeeY tog eth aw a~ri. • 3Oyouth., kVs iz~aed iw Serv%ce, betWee vv hOmeworky sport-k & hoL+i • 5 couplew who- cave C*v to- voUwLteer a4, pa.rtv~.era~ f I II s' 4 Volunteers contribute to the vision N -i -I -I rq 5 K Volunteers on Task Forces look to the future Washington Square Regional "'ask Force Transportation Bond Task force Transportation System Task Force Summerlake Park Task Force "Reserves are a tremendous asset to the Tigard Police Department ~ 97 1 -Chief 9 Goodpaster 5 6 More than 300 i` hours of training are required of all reserves. Reserves are supervised by regular Police officers while as they advance through field training. Reserve officers: • Direct traffic • Take accident reports • Write citations • Respond to calls s_ • Transport prisoners ....To name a few of their activities 7 Mimi Deserves volunteered 3,524.5 hours in the past year. New trends in volunteering: Reducing barriers to volunteering schedules -transportation -space Communication using email and the website (ci.tigard.or.us) The "virtual volunteer" 8 • er ~ o • ; ~1:. • 91 Y~n.A bd. W" nn*h n f I aiua aamS I'aac~ ■va•,,.... • ' April V visit the Library, ♦ • • • • • N • the Water Building and City ]Hall to see displays thanking all the volunteers. 9 A GENVIA „T"0, No. 0 Date: APRIL 11, 2000 Fl V V ~ ~..r.-. . TESTIMONY SIGN-UP SHEETS PUBLIC HEARING (LEGISLATIVE) AMENDMENT T ALLY DAYCARE USES I INDUSTRIAL ZONES Z®A 1999-0003 Due to Time Constraints City Council May Impose A Time Limit on Testimony I:\NDM\GREER\CCSIGNUP\PH TESTIMONY LEG.DOC AGENDA ITEM No. I ( --70 na IT A OM ®®IIUT iA-h P It CA Ii--/ rd'GAa°° r-Nov I inat Neutral Pro ones S eakin In Favor Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. T-- N 11 1 ptiU sa, Of- 5o Name, Address & Phan No. Name, Address & Phone Name, Address & Phone No. V035 Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. 6. A-V-k. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. l 1Sar~ tite oe. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. n ~ n Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # S FOR AGENDA OF April 11, 2000 CITY OF T.G R. OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Zone Ordinance Amendment ZOA1999-00003 to all daycare uses in Industrial Zones PREPARED BY: Julia Haiduk Tl DEPT DEAD OK Y MGR OK ISSUE BEFORE THE COUNCIL Should the Council take the Planning Commission's recommendation to deny the requested Zone Ordinance Amendment to allow daycare uses in Industrial Zones? STAFF RECOMMENDATION Deny the requested Zone Ordinance Amendment. INFORMATION SUMMARY The Planning Commission held a public hearing on the request on March 6, 2000. At that meeting, the Commission voted 5-2 to deny the requested amendment. The applicant has requested the amendment to allow daycare uses either conditionally or outright in all Industrial Zones. Staff reviewed the request along with the applicable City and State requiremdnts and recommended denial. Several factors led staff to recommend denial, most importantly was that fact that there is a very limited amount of vacant Industrial land remaining in the City and it should be preserved for uses that-are Industrial and can not locate in other zones within the City. The attached Planning Commission recommendation outlines the applicable criteria and issues. The two Planning Commissioners that voted against denial did so because they felt that the use was compatible with Industrial uses and should be permitted. The five Commissioners voting to deny the request felt that Industrial land was too limited to allow additional daycare uses. They also felt that the proposed request was more site specific than legislative and did not feel it was appropriate to change all Industrial zones for a specific site. Minutes of the March 6, 2000, Planning Commission Public Hearing are included in this packet. OTHER ALTERNATIVES CONSIDERED Approve the requested Zone Ordinance Amendment or approve it with conditions. y~ VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES N/A i:\curpln\julia\ZOA 1999-03AIS.doc 30-Mar-00/11:41 AM CITY OF TIGARD, OREGON RESOLUTION NO. 00- A RESOLUTION DENYING A REQUESTED ZONE ORDINANCE AME711-In-MENT (ZOA1999-00003) TO ALLOW DAYCA_RF USES IN INDUSTRIAL ZONES WHEREAS, the Planning Commission held a Public Hearing on March 6, 2000 on the request and voted to recommend denial to the City Council in accordance with the signed Planning Commission recommendation, as attached (Exhibit A); and WHEREAS, the City Council held a Public Hearing on the request on April 11, 2000; and WHEREAS, there is limited amount of Industrial land available for Industrial uses within the City of Tigard; and WHEREAS, the requested Zone Ordinance change has been reviewed for consistency with applicable City and State criteria; and WHEREAS, the City Council finds that approving this request would not be in the best interest of the City of Tigard. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The requested Zone Ordinance Amendement to allow daycare uses in Industrial Zones is denied. SECTION 2: The City Council hereby adopts "Exhibit A" as its findings. PASSED: This day of . 2000. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard i:lcurplnljulialzoai999-03RES.doc 30-Mar-00/11:53 AM RESOLUTION NO.00- Page 1 of 1 "EXHIBIT A" Agenda Item: Hearing Date: April 11, 2000 Time 7:30 PM r •6 ly ti .:4 , _ ~F. •}'c F' $5t ub7a""u.».+"rP"' d3iw~ f''i'.r`a.e .t,.~x w..us...,. .u r Z,~,<,~~a~. "~~~•pvMf q~lk ' ~aJ+'~'i i'ri~ c i i r~ ' CCITT OF TIGA~BD'PI,ANNING COMMISSION .,.ra.r t ~ s, i ~r i a tr 6 x r ; L WNW nS it R , Did tot - ~tE CITY OF TIOARD a T , AEGOMMENDRTION.vTO THEtCMW -UUNCIL M Qray~ } /ery~~ t ..fK ..lip v.S r L`. w.L ,4, s.^?FLN,w .,'w.+] .aih.•\ , :;1~6^ :Z•7~C.~iQ~t.~=• SECTION 1. APPLICATION SUMM~AR CASE NAME: INDUSTRIAL ZONES AMENDMENT CASE NO.: Zone Ordinance Amendment (ZOA) ZOA199"0003 PROPOSAL: The applicant is requesting approval of a zone ordinance amendment to allow daycare uses outright or conditionally in all industrial zoned properties. APPLICANT: John L. Brosy OWNER: N/A 161 High Street SE, Suite 204 Salem, OR 97301 COMPREHENSIVE PLAN DESIGNATION: Industrial. LOCATION: All industrial zones citywide (I-L, I-P and 1-H). APPLICABLE REVIEW CRITERIA: Community Development Code Sections 18.380 and 18.390; Comprehensive Plan Policies 5 and 12.3; The Metro 2040 Plan; and Statewide Planning Goals 1, 2, 9,12 and 14. SECTION II. PLANNING COMMISSION RECOMMENDATION The City of Tigard Planning Commission recommends DENIAL of the requested Zone Ordinance Amendment by the Tigard City Council. PLANNING COMMISSION'S RECOMMENDATION TO THE CITY COUNCIL 4111/2000 PUBLIC HEARING ZOA1999.00003 CODE AMENDMENT TO ALLOW DAYCARE USES IN INDUSTRIAL ZONES PAGE 1 OF 6 SECTION III. BACKGROUND INFORMATION The applicant has proposed this zone change so his client can develop a daycare center on a parcel of land zoned Light Industrial. The parcel is located in the vicinity of SW Bonita Road and SW 72nd Avenue. This Industrial area is referred to in this report and the applicant's statement as the southeastern industrial area. The Industrial area near the Washington Square Mall area is referred to as the northern Industrial area. SECTION IV. SUMMARY OF APPLICABLE CRITERIA Chapter 18.380 states that legislative text amendments shall be undertaken ' by means of a Type IV procedure, as governed by Section 18.390.060G. Chapter 18.390.060G states that the recommendation by the Commission and the decision by the Council shall be based on consideration of the following factors: The Statewide Planning Goals and Guidelines adopted under Oregon Revised Statutes Chapter 197; Any federal or state statutes or regulations found applicable; Any applicable Metro regulations; Any applicable Comprehensive Plan policies; and Any applicable provisions of the City's implementing ordinances. Summary and Applicability of Statewide Planning Goals Statewide Planning Goal 1- Citizen Involvement: This goal outlines the citizen involvement requirement for adoption of Comprehensive Plans and changes to the Comprehensive Plan and implementing documents. This goal has been met by complying with the Tigard Development Code notice requirements set forth in Section 18.390. Notice was mailed to all property owners of Industrial Land and notice was published in the Tigard Times prior to the hearing. In addition, after the hearing before the Planning Commission, additional notice will be mailed and published prior to the City Council Hearing. Two Public Hearings are held (one before the Planning Commission and the second before the City Council) in which public input is welcome. Statewide Planning Goal 2 - Land Use Planning: This goal outlines the land use planning process and policy framework. The Comprehensive Plan was acknowledg:d by DLCD as being consistent with the statewide planning goals. The Development Code implements the Comprehensive Plan. The Development Code establishes a process and policies to review changes to the Development Code consistent with Goal 2. The City's plan provides analysis and policies with which to evaluate a request for amending the Code consistent with Goal 2. PLANNING COMMISSION'S RECOMMENDATION TO THE CITY COUNCIL 4/11/2000 PUBLIC HEARING ZOA1999-00003 CODE AMENDMENT TO ALLOW DAYCARE USES IN INDUSTRIAL ZONES PAGE 2 OF 6 L' MEN 0111MI Statewide Planning Goal 9 - Economic Development: The pumose of goal 9 is to provide adequate opportunities throughout the state for a variety of economic activities vital to the health, welfare and prosperity of Oregon's citizens. This Is accomplished in part by requiring Comprehensive Plans to provide an adequate supply of sites of suitable size, iuca',,on, etc for industrial and Commercial uses and to limit uses on or near sites zoned for specific industrial and commercial uses io those which are compatible with proposed uses. Statewide Planning Goal 12 - Transportation: This goat is intended to provide and encourage a safe, convenient and economic transportation system. This goal outlines how the transportation plans should be prepared and implemented. The applicant has cited this as a relevant goal because he believes that the permitting of daycare uses in Industrial zones will reduce vehicle miles traveled by allowing parents closer access to their children. Statewide Planning Goal 14 - Urbanization: This goal outlines the process in which lands suitable for development are included. in the Urban Growth Boundary. This goal requires consideration of, among other things, the maximum efficiency of land uses within and on the fringe of the existing urban area, orderly and economic provision of public facilities and services and the compatibility of the proposed urban uses with nearby agricultural activities. This goal has been addressed with the adoption of the City's Comprehensive Plan. The Comprehensive Plan includes locational criteria for the various land uses. The locational criteria are discussed further in this report. Summary and Applicability of Comprehensive Plan Standards Comprehensive Plan Policy 5 (Economy): This section of the Comprehensive Plan addresses Goal 9 of the Statewide Planning Goals. After thorough analysis of the economic conditions, the findings in the Comprehensive Plan conclude that "...The City continues to experience thriving commercial and industrial growth; A core problem facing the City is lack of buildable land designated for industrial use; and The City's large industrial parks provide an ample supply of leasable space for smaller and younger industries." Comprehensive Plan Policy 12.3 (Locational Criteria): This section of the Comprehensive Plan identifies the locational criteria for industrial uses. The intent of the Industrial land use designation is to provide for the designation of suitable lands for industrial use, provide for economic growth and development, protect existing and potential lands suitable for industrial development from encroachment by non-industrial or incompatible uses; provide land for industrial use by type to minimize the impact on surrounding development; and take advantage of existing transportation facilities. PLANNING COMMISSION'S RECOMMENDATION TO THE CITY COUNCIL 4/11/2000 PUBLIC HEARING ZOA199900003 CODE AMENDMENT TO ALLOW DAYCARE USES IN INDUSTRIAL ZONES PAGE 3 OF 6 III In I The Comprehensive Plan states: "Heavy Industrial Lands are areas intended to provide for manufacturing, processing and assembling activities. Uses within this classi`7c.-Yon are characterized by large buildings and large storage areas and having associated external effects such as smoke, noise, odor or visual pollution. Light Industrial Lands are areas intended to provide for manufacturing, processing, assembling and related office activities. Uses within this classification are of a size and scale which makes them . generally compatible with other and which have no off-site effects." SECTION V. SUMMARY OF FACTS There are no applicable federal or state regulations that need to be considered in this request. There are no Metro regulations that need to be considered in this request. The Tigard Development Code Section 18.390 outlines the process for reviewing a Development Code Text Amendments and 18.530 identifies the uses allowed in the Industrial zones. Notice was provided to DLCD 45 days prior to the first scheduled public hearing as required. In addition, the Tigard Development Code and Comprehensive Plan have been acknowledged by DLCD. The uses permitted in the industrial zones are in compliance with the locational criteria of the Comprehensive Plan. The applicant contends that daycare uses are compatible with Industrial uses because the employees would have a daycare location close to work, thus limiting excessive traffic and making these areas more attractive to employees with young children. The applicant has provided an analysis showing that several neighboring Cities have provisions that allow daycare in Industrial zones outright or with restrictions. In Tigard, daycare is permitted in every commercial zone, with limitations in residential zones, and permitted in up to 20% of the development area of a specific development in all Industrial Park zones. Industrial Park zones are the largest industrial zone in the City and currently has approximately 64 acres of vacant land. The Light Industrial zone has approximately 84 acres of vacant land, and there is no vacant Heavy Industrial land available. The vacant land takes into account development restrictions due to increasing regulation to protect streams, wetlands and fish and many of the Industrially zoned lots adjacent to the floodplain and wetlands. Assuming the 64 vacant acres zoned I-P are able to be developed, this leaves 12.8 acres that could potentially be used for daycare uses if associated with an industrial development (as permitted in the I-P zone.). There appears to be a significant demand for industrial land in the City, as evidenced in 8 applications for new construction or expansion in industrial zones in 1999, equating to approximately 35 acres of land. In addition, There are 3 applications for development in industrial zones under review so far in 2000. STAFF REPORT TO THE PLANNING COMMISSION 2123/2000 PUBLIC HEARING ZOA1999-00003 CODE AMENDMENT TO ALLOW DAYCARE USES IN INDUSTRIAL ZONES PAGE 4 OF 6 M111111 11IM1111 mom The applicant has requested that the use be allowed either outright or conditionally, Illlowever they Have not proposed what parameters a conditional use for a daycare in an industrial zone should be reviewed under. The City could not process a conditional use application for a daycare in an industrial zone without ordinance language establishing review criteria. The applicant states that, by allowing daycare in industrial areas, auto vehicle miles traveled will be reduced. The applicant has provided information on daycare as follows: They tend to occupy less than one acre. Because of the desire to be near places of employment, the use is complimentary. They state that based on the distribution of daycare centers in other cities, only 2 or 3 new businesses would be expected to locate in the southeast industrial area if the Code were amended. Typical sizes are 7,000-10,000 square feet with 2,000-3,000 square foot playgrounds and 15-25 parking spaces. SECTION VI. STAFF ANALYSIS The staff recommendation is . based on several factors. First and foremost, staff is assuming that the Planners, citizens and City Council members that worked on the original Comprehensive Plan and Tigard Development Code, as well as subsequent updates, had a purpose for allowing and disallowing the uses they did in each zone. Notwithstanding that, it is also accepted that omissions are made in use classifications and amendments may be needed to allow uses that should have been included in a particular zone. In this case, however, the daycare use is permitted in the Industrial Park zone as long as it does not exceed 20% of the development site. Staff agrees, and the fact that daycare and other compatible uses are allowed with some size limitations acknowledges, that this use can be compatible with industrial uses. Just because there is not currently a large amount of daycare centers in the vicinity does not mean the City should change all Industrial zones to allow daycare outright, especially since, as inventoried, industrial land is in short supply in the City. The I-P zone has the largest supply of vacant land. In addition, while staff agrees that daycare centers close to the job site may be in the best interest of the parent, child, employer, and environment, it is not agreed that it is compatible with all industrial uses nor should it be permitted outright in all industrial zones. The summary of other neighbor cities restrictions (conditional uses, location restrictions, and zones in which daycares are not allowed) confirms that they too, do not feel that all industrial areas are suitable for daycare uses. The I-P zone is a light industrial/office zone that is really most suitable for this type of complimentary use. The applicant has not proposed conditional use language for staff to consider supporting allowing this use conditionally in all zones. PLANNING COMMISSION'S RECOMMENDATION TO THE CITY COUNCIL 411112000 PUBLIC HEARING ZOA1999-00003 CODE AMENDMENT TO ALLOW DAYCARE USES IN INDUSTRIAL ZONES PAGE 5 OF 6 Staff Recommendatio^- Because of the limited amount of available vacant industrial land and because the use is already allowed within limitation in the I-P zone, staff is recommending that the requested Code change not be approved and the Code remain as is. utn~~ possioie c~nsideraiiori5 Amend the Code the allow the daycare use outright in I-P zones instead of being limited to 20%. A problem with this is that it would still use limited Industrial land for a use that is not industrial. A Conditional Use process would not provide for disapproving a daycare facility in an industrial zone, it would just set standards that would have to be met in order to be approved. 1JECTION VII ADDITIONAL CITY STAFF AND OUTSIDE AGENCY COMMENTS City of Tigard Long Range Planning Division has reviewed this proposal and- that there is very little vacant industrial land left in the City. Why is daycare anymore a necessary service than say, a 7-11, a dry cleaners or any other use for the convenience of employees? DLCD, The Oregon Department of Transportation, and Metro Land use and Planning Growth Management have all had an opportunity to review this proposal and have offered no comments or objections to the proposed zone change. RECOMMENDATION TO CITY COUNCIL PASSED: This -6th day of March. 2000 by the Planning Commission of the City of Tigard, Oregon. (Signature Box Below) Nick Wilson, President City of Tigard Planning Commission i Acurplntiulia\zoa 1999-00003rec.doc PLANNING COMMISSION'S RECOMMENDATION TO THE CITY COUNCIL 9/11/2000 PUBLIC HEARING 7.OA1999*0003 CODE AMENDMENT TO ALLOW DAYCARE USES IN INDUSTRIAL ZONES PAGE 6 OF 6 lieu lnimilloo .3 CITY OF TIGARD PLANNING COMMISSION Regular Meeting Minutes March 6, 2000 1. CALL TO ORDER President Wilson called the meeting to order at 7:30 p.m. The meeting was held in the Tigard Civic Ceniei, T 0-wit riall, at 13125 S IM 1-!w!! R!"*+: 2. ROLL CALL Commissioners Present: President Wilson; Commissioners Anderson, Griffith, Olsen, Padgett, Scolar, and Topp Commissioners Absent: Commissioners Incalcaterra and Mores Staff Present: Dick Bewersdorff, Planning Manager; Julia Hajduk, Associate Planner; Jerree Gaynor, Planning Commission Secretary 3. PLANNING COMMISSION COMMUNICATIONS The commissioners were reminded of their next TSP task force meeting on March 20th and were given copies of the TSP preliminary draft. 4. APPROVE MEETING MINUTES Commissioner Padgett moved and Commissioner Olsen seconded the motion to approve the February 7, 2000, meeting minutes as submitted. A voice vote was taken and the motion passed by a vote of 5-0. Commissioners Griffith and Scolar abstained. 5. PUBLIC HEARING 5.1 ZONE ORDINANCE AMENDMENT (ZOA) 1999-00003 - CODE AMENDMENT TO ALLOW DAYCARE CENTERS IN ALL INDUSTRIAL ZONES The applicant is proposing a Zone Ordinance Amendment to change the City of Tigard Community Development Code to allow daycare uses outright or conditionally in all Industrial zoned properties. LOCATION: All Industrial Zones Citywide. ZONES: Light Industrial, I-L; Industrial Park, I-P; and Heavy Industrial, I-H. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Polices 5 and 12.3; The Metro 2040 Plan; and Statewide Planning Goals 2 and 9. STAFF REPORT Julia Hajduk presented the staff report on behalf of the City. To clarify the acreage figures reported in the Summary of Facts, she submitted a map which takes into account development restrictions due to flood plain and wetland areas that were not shown in the PLANNING COMMISSION MEETING MINUTES - March 6, 2000 - Page report. Total vacant industrial land is 147.97 acres and vacant industrial park land is 63.87 acres. Staffs recommendation is for denial of the request based on the limited amount of vacant industrial land available for development. Numerous recent applications for development of industrial land show that it is needed and is being used. Additionally, daycare uses are already allowed for up to 20% of development in vacant industrial parks, as well as in existing industrial parks so long as the addition of a daycare facility does not exceed 20% when combined with other existing non-industrial uses. The Planning Commission should recommend to the City Council that the application be denied. Commissioner Topp asked how the 20% non-industrial usage is monitored. Ms. Hajduk said that they monitor it at the application stage for development revisions or new tenant improvements, but ultimately it is the owner/developer's responsibility to maintain that quota. If it came to staff s attention that 20% is being exceeded, then it becomes a Code enforcement issue. A list of uses showing calculations of the square footage of the various uses is requested with the development application. In the Code there is a list of uses that are allowed in the industrial park zone. In combination, non-industrial uses cannot exceed 20% of the industrial development. The uses include eating and drinking establishments, daycare, general retail, personal services, and other non-industrial uses. APPLICANT'S PRESENTATION John Brosy, 161 High St. SE, Suite 204, Salem, OR 97301, is a planning consultant. He said this has to do with fine-tuning the existing City Code. Unlike surrounding jurisdictions, Tigard does not allow commercial daycare use in light or heavy industrial zones unless it is included in the 20% total non-industrial uses. Parents want daycare close to their place of employment. In Tigard the industrial zones are mainly concentrated in the southeast quadrant where there is little or no commercial, residential, or mixed use zones that do allow daycare use. The concentration of industrial zoning limits complimentary commercial uses such as daycare in close proximity to employment in the industrial zone and results in a large area with a lot of employees who cannot be close to a daycare facility. This makes the - area less competitive for businesses recruiting family-age employees because it requires employees to travel additional miles in order to take their children to a daycare. Mr. Brosy used an overhead projector to point out the different zoning areas and to compare Tigard's zoning uses with other cities. Portland, Beaverton, Tualatin, Salem, and Gresham allow daycare uses either outright or as a conditional use in industrial areas. He said that daycare facilities are serving other areas of Tigard pretty well, but there is currently only one facility (Rocking Horse Daycare on Boones Ferry Q Road) in an industrial-zoned area. This facility's long waiting list points to a need for additional daycare in the area. Mr. Brosy believes staff is justified in its concern about protecting the supply of industrial land. However, daycare uses are an efficient land use because they typically are located on significantly less than an acre and are generally of higher value than industrial improvements. The pre-school age group in a daycare requires more indoor play space for security reasons, and a relatively small outdoor play area, which results in a good-sized building with adequate parking existing on a parcel of land that is only 30,000 to 40,000 square feet in size. When a daycare is established, others tend to not locate in the same PLANNING COMMISSION MEETING MINUTES - March 6, 2000 - Page 2 area; therefore, if they were allowed, only a small number of daycare facilities would be added. This is a small, efficient, and complimentary use for an industrial area. Mr. Brosy elaborated on the positive effects of allowing daycares, using the Fred Meyer Corporate Center in Portland as an example. He said the applicant would like to see this use allowed outright in the IP and IL zones and as a conditional use in the IH zone. Commissioner Olsen asked how many children are in a daycare facility on average. Mr. Brosy said that Mr. Blackwell could answer that question. Mr. Brosy's information is only about the average size of 35,000 to 40,000 square feet for a typical daycare facility. PUBLIC TESTIMONY - IN FAVOR Jim Blackwell, 2838 SW Orchard Hill, Lake Oswego, OR 97035, is the owner of the Wilsonville and Durham Learning Tree daycare facilities. This application results from his approach to an industrial landowner about building a daycare facility, due to the waiting list and demand in his current facilities. His and other facilities in the area are in very high demand. Their experience is that people want daycare close to where they work. He has been looking for a new location for three years and this is the first site he has found that combines proximity to both employers and residential areas, ease of access, and a school appearance with a good presentation to parents. Facilities that are built inside industrial improvements have not been successful because they were not intended to be used by both the employees of the area as well as local residents; a freestanding building that is not part of an industrial improvement is best. The site he is interested in meets these criteria and there are no other daycare facilities in the area. Daycare nearby is also an advantage to employers and has become a consideration as an employee benefit and a way to recruit new employees because it has become a high priority to employees. A daycare facility adds value to the development of surrounding businesses and their employees. In response to Commissioner Olsen's earlier question, the number of children enrolled in a daycare is determined by the square footage and set forth by the State of Oregon. The facility he is looking at would have 100 children, which is average for the area. Commissioner Olsen inquired about the hours of operation and parking requirements. Mr. Blackwell responded that it changes by location. Typically it is 6:30 a.m. to 6:15 p.m. His Durham facility, with 100 children, has 20 parking spots and in four years the parking lot has never been full. Commissioner Topp asked what the typical distance is between facilities. He pointed out that if the Durham facility has a waiting list, another facility could simply be built nearby. Mr. Blackwell said it is about five miles or less. An operation cannot become too large because of the level of operational efficiency and because parents prefer a small school to a larger one. Commissioner Topp posed a question to staff about internal daycare (within an individual company) being considered the same as commercial daycare and included in the 20% allowed for non-industrial uses. Ms. Hajduk said that is correct. The Code does not PLANNING COMMISSION MEETING MINUTES - March 6, 2000 - Page 3 provide for riavCare as an accesso-, to any company and therefore an in-house daycare, whether in the company's building or as a separate building, cannot exceed 20% of non- industrial use in that company's development complex. This is something that can be addressed in this application review process. Commissioner Olsen asked for an explanation of how this system evolved and how much of Tigard's industrial land is currently developed. In response, it was noted that the purpose is the protection of industrial land for future development and that approximately two-thirds of available industrial land is already developed. Ms. Hajduk pointed out areas on the map showing land that is considered vacant or underdeveloped. All other industrial zoned land is either developed or has approval for development. in response to a question from Commissioner Topp, Ms. Hajduk said the distance from top to bottom is about 10,000 feet, or 2 miles. President Wilson pointed out that Tigard has very little industrial land to begin with relative to other cities. Ms. Hajduk said this is acknowledged in the Comprehensive Plan, which was developed in the early 1980s. Commissioner Griffith asked if daycares are allowed outright in commercial and residential zones. Ms. Hajduk replied that the State mandates that cities cannot prohibit daycares of less than six children in any residential zone. Therefore, daycares of up to six children are permitted outright, and more students are permitted as a conditional use, in. all residential zones. It is a permitted use outright in all commercial zones. The only areas it is not permitted outright is in the industrial zones, but are permitted up to 20% in industrial park zones. After a brief discussion it was determined that there are approximately 14 daycare facilities in Tigard, the majority of which are located by Pacific Highway (Hwy. 99). Commissioner Topp noted that a residence located in an industrial zone is allowed to operate a daycare of up to six children pursuant to allowance by the State. Commissioner Anderson asked what the philosophy is behind preserving industrial land. Ms. Hajduk said it is to ensure that land is available for industrial uses that cannot be located in other areas. The City is required to provide a certain amount of commercial, industrial, and residential land, and to keep a balance of among the areas. This is part of the statewide planning goals. Commissioner Topp commented that those standards for particular land use are now Metro's standards for job creation. Most cities try to balance it based on economic factors. President Wilson asked if industrial land provides more in taxes than they consume in services. After a brief discussion, it was noted that industrial land does provide more in taxes than residential, but not necessarily more than commercial land. Commissioner Padgett said that from a tax standpoint in general, industrial zoning is considered to be the "best bang for the buck" for the City. Despite the lower industrial tax PLANNING COMMISSION MEETING MINUTES March 6, 2000 - Page 4 rate, the amount of services used (for instance, police and street maintenance) is generally much lower in ratio than for residential areas. Commissioner Anderson asked if a conditional use request could be made by this applicant. Ms. Hajduk responded that sufficient conditional use language has not been proposed and therefore staff was not in a position to make that recommendation. Dick Bewersdorff commented that the applicant could make that proposal, but he feels there is no longer value in the conditional use process in Tigard, and that such a proposal would not do any good, it would only be an exercise in bureaucracy. Mr. Brosy said this proposal would not be made if there were commercial alternatives for a location in the large southeast industrial area. He briefly discussed his understanding of the need to protect industrial land, the lack of commercial alternatives in the area, and the value of this proposal to the area. PUBLIC TESTIMONY None PUBLIC HEARING CLOSED Commissioner Topp said he was concerned that existing industry cannot have in-house daycare considered exclusive of the 20% limit. He believes a business should be able to have internal daycare because it is not a commercial use, and he would like to see if that can be remedied. However, he is only in favor of allowing commercial daycare if there is a restriction on the proximity of facilities to each other and on a facility's site being no more than one acre, thereby limiting the number that can be developed in the area. Commissioner Scolar feels that daycare would be a complimentary use and would make the area more attractive to businesses that may want to locate there. Commissioner Padgett said he agrees with the staff recommendation because this is a legislative hearing and is not meant to be project specific. There has been no request for this use from citizens or industrial area business owners. While he agrees that a business should be able to have internal daycare, he does not believe commercial daycare facilities should be allowed on the limited amount of land available for industrial development. There has been no evidence that companies are not building in the area or that people will not work in the area because there is no daycare. However, he would support some sort of measure allowing companies in all industrial zones to operate an in-house daycare for employees. Commissioner Olsen thinks daycare is a complimentary use and would benefit parents and families. Building a facility is a major investment and a prudent businessperson would not build a new facility in close proximity to an existing one, so the density would be self- regulating. He is in favor of this request. PLANNING COMMISSION MEETING MINUTES - March 6, 2000 - Page 5 President Wilson said he is a consumer of daycare se :vi-s. From where. he lives, he must drive past all the industrial areas and 90 a fair extra distance to get to the daycare, so he recognizes the strong convenience factor to having daycare close to work and home. However, it cannot be said what people will do for convenience, because different people do different things. He said he agrees with Commissioner Padgett that this is a legislative matter and not a quasi judicial one. The Comprehensive Plan states that there is a very serious concern about the amount of industrial land available. For this reason, he does not recommend this change to the Code. Even though he does feel it is a compatible use and that there is a shortage of this service in that area, if it were not for the shortage of industrial land he would support the change. Commissioner Anderson said she agrees with President Wilson, and also agrees with Commissioner Padgett that something should be worked out so that existing businesses in the area are able to have an on-site facility that does not apply to the 20% limit for non- industrial uses. President Wlson stated that while the Commissioners cannot change the Code at this meeting, they must rule one way or the other for recommendation to the City Council. However, the Planning Commission can encourage the applicant to approach staff to further discuss this matter. Commissioner Topp commented that any resident can bring legislative action to the Planning Commission. This is not a site-specific request, but one with respect to a particular use, so he believes it is an appropriate legislative matter and not a quasi-judicial action. This is an opportunity to add this change to the Code and to direct staff to develop appropriate language for this and to hold another hearing. Commissioner Padgett responded that he is not sure he wants to ask staff to draft new language on allowing businesses that own their own building to be able to provide in- house daycare. He believes this should go through the City Attorney because there are some legal issues that need to be addressed. After further brief discussion, Commissioner Padgett moved that the Planning Commission forward a recommendation of denial to the City Council of ZOA 1999-00003. Commissioner Anderson seconded the motion. Commissioner Griffith asked for comments and clarification regarding distances people ' travel to daycare and what daycare users consider a convenient distance. Upon further discussion, a voice vote was taken and the motion passed by a vote of 5-2. Commissioners Anderson, Griffith, Padgett, Topp, and Wilson voted yes; Commissioners Olsen and Scolar voted no. 6. OTHER BUSINESS None PLANNING COMMISSION MEETING MINUTES - March 6, 2000 - Page 6 ! . A Di0URN10.1EMi The meeting adjourned at 8:35. Jerree Gaynor, Planning Commission Secretary ATTEST: President Nick Wilson PLANNING COMMISSION MEETING MINUTES - March 6, 2000 - Page 7 fa . 4 Zr si .y 7 s ey Irv i' iy1 ;h~ , ` ' t, / r'tPtl AL4Y~ytirir i[2Y~ . ,f ' wit k ocr+cnicn r n -r h.y s`t t' r r's_ r~(yrf*s ;i f 1L.VL./ v t_v v.v. i. VIA FACSIMILE: 684-7297 ti r a f< a APR 11 2000 AND FIRST CLASS MAIL April 7, 2000 Administration s~ , r Tigard City Council 13125 SW. Hall Blvd. Tigard, OR 97223 ~y Attention: Julia Hajduk Re: Zone Ordinance Amendment [ZOA] 1999-0003 Our client: Snyder Roofing ti ° why.,, h#qr i~ { of yC f l:. r rYr + Our File No. 45842/29934 I Dear Ms. Hajduk: 1T1~ /4 .y t t y y,~1 V i 1 t f We represent Snyder Roofing with regard to the above-referenced matter. It is our understanding that there will be a City Council meeting on Tuesday, per} f April 11, 2000, at 7:30 p.m. regarding this proposed Zone Ordinance Oregs~gand yYt►gton Amendment to allow daycare centers in industrial zones. Our client, Snyder t h t "t Roofing, has its business on the industrial property that would be affected by this amendment. Snyder believes that the presence of daycare facilities in the City's industrial zone presents use and safety conflicts which may compromise efficient industrial use of the property. The City Planning Commission held a public hearing on March 6, 2000, and ' voted to recommend denial to the City Council. It is also our understanding that Y: eaeoxiis~s the staff recommendation was that the Zone Ordinance Amendment be denied. sQts9a~sr:adrr ess9~a7tlmuo~~er „ Snyder Roofing does not intend to have a representative attend the CounciI meeting on Tuesday. However, for the reasons stated in the April 11, 2000, staff report and for the reasons stated by the Planning Commission in support of its ' March 6, 2000, denial, Snyder Roofing also opposes the proposed amendment 'r and would like that to be reflected in the City's file. Dtrectnrai:, If you have any questions, please call me. (593~_59855:17 - Very truly yours, 4 E-mRi1 ,p f r :yottheQett@t~$tewcom Y; T OW JO AN & SC RADER J t. f t 1 " F`~ rlt' ff B tt is C t c - er Roofing 3 * H ° r A Total Quality Management Organization t q. si r ~~r qs~ ~r tip,; ref 29934 001 kkc !tr Tigard. do[ldrr/OlgO/UO-/ t 1 ' ti.. Ufa si 'Pub li G ~pe~' nnovi rl-vu issue Paper: Why Tigard needs to allow some Day Care in Industrial zoning Council Agenda Item: Tuesday April 11, 2000 We respectfully request that the Tigard City Council reverse a Planning Committee decision to deny the location of adequate commercial Day Care services to meet the needs of the industrial workforce. We ask you to make this modification to the Tigard Zoning Code text to allow commercial Day Care as permitted uses in the 1-L zone, and as conditional uses in the 1-H zone. • This is a quality of life issue, if childbearing age parents cannot get convenient day care; it diminishes the quality of life for these citizens. • Other local cities allow adequate Day Care in industrial areas, if we do not make these changes to the code, we will put our industries at a competitive disadvantage. (See Brosy letter to Mark Roberts, July 12, 1999) • These facilities, necessary to efficient industrial operation, take up less that one acre and can be located on smaller parcels, that are not suitable for large scale industrial developments sought after by major employers. Day care centers for industrial employees support the industrial base. • If no local Day Care is available, working parents must travel longer distances to these facilities causing: 1) Extra avoidable local trip miles; 2) Increased congestion at key traffic "choke points" causing more backups; 3) Extra stress on working parents who have a tough time in life anyway; 4) Loss of productive work time while working parents must fight traffic to oversee the needs of their children. • We believe this change in policy would optimize and make more efficient the use of industrial lands. We've thought hard about this issue. We'd like to discuss several alternatives that are practical, humane and in the best interests of the City of Tigard, workers and industry alike. We will be pleased to present these at the hearing on Tuesday. Thank You! John L. Brosy (503) 316-1842 Jim & Maise Blackwell (503) 620-9815 RECEIVED C.O.T. APR 10 2000 Administration AGENDA ITEM # Cl FOR AGENDA OF April 11, 2000 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution to Transfer Jurisdiction of Certain County Roads within the Walnut Island and Ancillary Islands to the City of Tigard PREPARED BY: A.P. Duenas DEPT HEAD OK CITY MGR OK _ ISSUE BEFORE THE COUNCIL Shall the City Council pass a resolution requesting the Washington County Commissioners to transfer jurisdiction of certain County Roads within the City of Tigard to the City of Tigard? STAFF RECOMMENDATION Staff recommends that City Council approve, by motion, the attached resolution requesting transfer of jurisdiction for the County Roads described and depicted in Exhibits "A" and "B" respectively. INFORMATION SUMMARY Action was recently taken by City Council to annex the Walnut Island and Ancilllary Islands into the City of Tigard effective May 17, 2000. Portions of SW Walnut Street, SW Gaarde Street, SW 1215` Avenue, SW Fonner Street, and other streets lie within the areas identified as part of the annexation but are currently under Washington County jurisdiction. ORS 373.270(6) provides a mechanism to transfer jurisdiction of County Roads within a City to a City. That transfer must occur via official action by Washington County Commissioners based on a resolution from the City of Tigard requesting the transfer. The City of Tigard has determined it necessary, expedient and for the best interests of the City to acquire jurisdiction over those certain County Roads, or part thereof, to the same extent as it has over other public streets and alleys of the City. This resolution therefore initiates the transfer process by requesting the Washington County Commissioners to transfer jurisdiction of those County Roads to the City. The resolution further requests that the transfer become effective on or after July 1, 2000. n OTHER ALTERNATIVES CONSIDERED Let the County Roads remain, under Washington County jurisdiction. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The transfer of jurisdiction. for County Roads within the Walnut Island area meets the Tigard Beyond Tomorrow, Transportation and Traffic Goals of Improve Traffic Safety and Improve Traffic Flow. This transfer takes the initial step necessary to improve the major collectors in that area by allowing inclusion of these collectors in the Proposed Transportation Bond measure projected to be on the November 2000 election ballot. No fiscal issues at finis point. FISCAL NOTES IACirywide\Sum\Resolution for the Transferof County Roads in the Waluut Islands to the City I 1 CITY OF TIGARD, OREGON RESOLUTION NO. 00- A RESOLUTION INITIATING ACTION TO TRANSFER JURISDICTION OF CERTAIN COUNTY ROADS WITuANT ::E" .All NUT i001.AriTjV Ali" iu~~ii,LA RY 1SLA1rDS 1N THE CITY OF TIGARD TO THE CITY OF TIGARD. WHEREAS, ORS 373.270(6) provides a mechanism to transfer jurisdiction of County Roads within a City to a City; and WHEREAS, the City of Tigard has taken action to annex the Walnut Island and Ancillary Islands; and WHEREAS, the annexation of these properties will be effective May 17, 2000; and WHEREAS, portions of SW Walnut Street, SW Gaarde Street, SW 121"` Avenue, SW Fonner Street, and other streets, as described and depicted in Exhibits "A" and "B" attached hereto, lie within the areas identified for annexation but are.currently under Washington County jurisdiction; and WHEREAS, the City of Tigard has, determined it necessary, expedient and for the best interests of the City to acquire jurisdiction over those aforementioned County Roads, or part thereof, to the same extent as it has over other public streets and alleys of the'City. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Council hereby requests that the Commissioners of Washington County, Oregon transfer jurisdiction of those County Roads, described and depicted in Exhibits "A" and "B" attached hereto, to the City of Tigard with an effective transfer date of July 2000 or later; said request to be granted or denied within one year of the execution of this resolution. PASSED: This day of 2000. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard 1:1C Wde%ReslResolution to Transfer Jurisdiction of Walnut Island Roads RESOLUTION NO. 00-- Page 1 Its 1 1 F.., Ell s t'I t~e .r•' .).}t~ frt .•j t Sri f, , ~ t yr r t ~ \ M \ s fqs N•, i .,,y rw ~ ti ~ ' vri r r r~ sr~,.o-t L~ r. S J3.tti. 3.f ~ t. Resolution Requesting f, ;j Transfer of Jurisdiction, County Roads within Walnut f Island and Ancillary Islands' ~r• AY"-- ~SS~ , ~ tiY ~ r. re;~~,wti:i. ~ 4r~ j1+t mtr,~ x.~'•it ~a~. ~ r .k rrs 4. rw tti ~iF n IMM r 1Li ~vy~n~/~;,.~.! ' r .`~rr-r~~ ~"i'~ I l~iL~>,LLL I`~ ~ ~ I X ~ tt~~ ~.~k;:•if„~,t,U C'L'rt t i{, ~,?r~'1 1,~ I i t rc t, tNr rI ~u .T- t;4 {f SILT-11 'Ill S4 _fF,,•+r'i''~1~i 3 X41+,17LAf fit` C';~:Jt t 1'1 _ ~ u._*`Til ~ 'I _ ' ..~3;,, t ~f~ r~ i✓~.,'ti' ~f .'a! 111 _ ' ~ .u. i-~-t_ ..t'.~ it ~l l.'~ \ f '•.•'r-": .•-i? 1 ice,-1 <l. r1..~Y'I-~i.~.'s-1'^1-~GJ.-.~ ~ "~1. t x,nL r- X1,1 r~~?fk ~i r-:1'fi l- 1y 1 4VHT~ _ Z --tTf7 :-4Li I 'I-'1tM ~`L r ' ~.1,; :~+r~: i -t -L~ ~ sr~~'"~c'~ -r ~ ~--,s~ t:~: ~ - _ ir`~►`~Y'~4 _ ~ I r~i 1 jS+M'or ii 'l~~ 1 ♦ Wri=-n _~~t~~,y mot: ~•~L'.!~1 F.l'-~ 'K •.-ty~'~. .h~~~.--? j •i~'y'`'A`'~V., W.•.`` t-,~y,'" } j , ~1 tiji Y t 'r r}"(1 f 1 a w, , { i 1 1 4 ,jµ_yt~ 1 ; Key J)ates _ }k nne~et~an W ajout .island A A-7,2001) st ® ~O.,tive May of ,u~~sdic'~ian Ra ~rue t ® -Trans er 200© of . ~ ective July VJ t. • r-n AGENDA ITEM # FOR AGENDA OF 4/11/00 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Parks and Greenspaces Update PREPARED BY: D. Roberts J. Munro DEPT HEAD OK le~ ~Pwy MGR OK ISSUE BEFORE THE COUNCIL What is the current status of the City's parks and Greenspaces program? STAFF RECOMMENDATION This is an informational item. No formal Council action is required. INFORMATION SUMMARY The accompanying staff report provides a general overview and update on all active and proposed parks- and Greenspaces-related projects and activities. Information on and a map showing the location of the Northeast Metzer forest property, aka the Senn property, is included. OTHER ALTERNATIVES CONSIDERED VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Aesthetics: Balance development and aesthetic needs. Parks and Recreation: Create a special parks and recreation district. FISCAL NOTES Due to park SDC revenue shortfalls, several committed park CIP projects have been delayed. is ci"idc\sum.dot Narks and Greenspaces Update Executive Summary This report overviews all active and proposed parks- and Greenspaces-related projects and activities within the City and Urban Services Area. The report is organized into separate sections on Funding, Trails, Greenspaces, Parkland Acquisition and Development Activities, Wetlands Mitigation, and Park Planning and Related Activities. Highlights are that park revenues, which are tied to building activity, are far below expectations. As a result, several projects scheduled for current year construction have had to be postponed. The City's request for the legal authority to charge a park SDC in the Urban Services Area is still awaiting formal County consideration. The Tigard/Fowler School and Main St./Ash St. segments of the Fanno Creek Trail are designed and scheduled for summer construction. An application for a Recreation Trails Grant to fund the Tied eman/Wood a rd Park segment is pending. USA is cooperating with the City on the design of the proposed 851h Avenue/Cook Park access road. Metro has purchased a ten-acre Greenspaces property located, along Fanno Creek near Bonita Road and currently is negotiating with the owners of another creekside site near Tiedeman Avenue. Metro has asked the City to consider local management of these two properties. In mid-April the Metro Council will consider a Metro staff recommendation to identify a northeast Metzger property, located on both sides of Ash Creek, as a Greenspaces candidate site. The neighborhood has been active in lobbying Metro to add the forest area to its list of target properties. The Trust for Public Lands has offered to partner with the City on the acquisition of two Tigard-area properties under its control. Various improvements to Cook, Jack, and Northview Park have been or are scheduled for completion. Several public and private wetland mitigation projects on City parkland are nearing the implementation phase. One new project is in the design and staff review phase. This report covers a number of park and park-related activities. Among these, the activities that are the most timely and most in need of Council discussion are the land acquisition proposals brought forward by Metro and the Trust for Public Lands. Each organization is interested in partnering with the City on several different properties. These include, most importantly, the Tiedeman and NE Metzger Metro Greenspace properties and the Cache Creek Addition and Bond Street Trust for Public Lands properties. Council consideration of the City's level of interest in these various properties and direction to staff on how to proceed with regard to each is requested. 2 Parks and Greenspaces Update, 3/29/00 Park Funding Unfunded Projects As a result of park SDC revenue shortfalls and Cook Park funding needs, several projects scheduled for current year implementation have been postponed. These include: Woodard Park Play Structure, Woodard Park Improvements, Fanno Creek Park Trail Lighting, Fowler School/Woodard Park Trail, Grant Avenue/Main Street Trail, Fenced Dog Park, Playgrounds Upgrade, and ' Realignment of the Trail at N. Dakota. Park SDC revenues in the range of $230,000 currently are anticipated to be generated in FY 99/00 as compared with a budget projection of $500,000. The budget projection assumed the City park SDC would be revised upward and would be extended to include development in the Urban Services Area. So far, neither of these expectations has be realized. A discussion of information and events related to the Urban Services Area SDC is given below. Urban Services Area Park SDC At present, unlike new development inside the City, development activity within the Urban Services Area is not subject to a park SDC. In order for the City to begin charging a park SDC in this area, the City must receive specific legal authority from the County. One year ago, following completion of the park system master plan and the updated park SDC methodology study, both of which covered the Urban Services Area as well as the City proper, the City formally asked Washington Country to give the City the needed legal authority to impose an Urban Services Area park SDC. The rationale then and now continues to be that the area is developing without parks (at the current rate of approximately two hundred housing units per year). If the City, as the area's future park provider, must continue to wait until the area is legally annexed in order to charge a parks SDC, more funds will be lost and less vacant land will be available to begin to meet the area's park needs. Recently, Washington County F Chair Tom Brian suggested the City initiate a dialogue with the Homebuilders on co the subject of the proposed SDC. In response to this suggestion, Jim Hendryx ~-q contacted that organization. Kevin Wing of the Homebuilders indicated initial opposition, but is soliciting comments from his membership. Trails w Tigard Street/Fowler School Trail: This project is funded by local share Greenspaces funds and is scheduled for summer 2000 construction. The estimated construction cost, including the pedestrian bridge, is $155,000. 3 Tiedeman/Woodard Park Trail: This section of the Fanno Creek trail, located immediately downstream of the Tigard/Tiedeman segment, was scheduled for spring construction using park SDC funds. With City park dollars in short supply, as noted above, staff applied for a State Parks Department "Recreational Trails Grant" to fund the project. A required oral presentation before the State Recreational Trails Advisory Board took place in March. Letters in support of the project were provided by several organizations. These included the school district, Fans of Fanno Creek, the SW Portland Trails Committee, and the Metro Fanno Creek Trail Working Group. Grant award winners are scheduled to be announced in mid-April. Main/Ash Avenue Trail Deals have been struck with the owners of the last two properties within the trail right-of-way. The bid process is scheduled for May 2000. The components of the project include boardwalk, pedestrian bridge, and hard surface sections. The bid process is set for May 2000. 85`h Access Easement and Desiqn USA has reviewed the proposed alignment and design documents prepared by Engineering for the 85'h/Cook Park emergency access/trail project and has provided several comments. The comments indicate that the agency is interested in assisting with the improvement, but that "further negotiations are necessary on the alignment and financial elements". The comments related to Engineering currently are being incorporated into a revised design. Although identified in the park master plan as a multi-modal path, Engineering has determined that it is not possible to design the proposed connection to both road and ADA standards. Since emergency access is considered the bigger need, the design will be based on road standards. Metzger Trail The SW Trails Committee is a Portland-based walker group that has developed an urban trails plan for the SW Portland area. This plan is recognized by the City of Portland on its transportation plan map. The identified trail routes include on- and off-street, paved and unpaved segments. Recently, the organization's chairperson contacted the City concerning the group's desire to extend one of its walking routes from Portland to Metzger Park. Because the proposed alignment passes through unincorporated portions of Metzger and involves the park, SW Trails was put in touch with the Metzger CPO and the Metzger Park Advisory Board. More recently, the committee has been advised to also work with the Washington Square Estates Homeowner Association, which covers the incorporated Tigard portion of the proposed trail route. For its part, City staff has made contacts with the citizen organizations and coordinated with County staff regarding the proposal. The immediate goal of the trails committee is to get the trail route placed on official City and County planning maps. This is seen as a 4 way to facilitate efforts to get signage installed to identify the route; to assist in getting key trail linkages put into public ownership, if needed; to qualify trail improvements for grant funding, also if needed; and/or to organize work parties to construct soft trails. Wilsonville to Beaverton Commuter Rail Study Tigard is a partner in this County-initiated project. As of this writing, two commuter rail feasibility studies have been completed and an environmental impact study is in progress. Assuming financing is in place, construction tentatively is set for 2002. Because this element has not been included in previous technical work, a few weeks ago Tigard staff asked the steering committee by way of its County staff to consider undertaking a study of the feasibility of adding a recreational trail along all or certain portions of the rail corridor. One portion of particular local interest is the Durham Road to Tualatin River rail section. The reason is that it runs along Fanno Creek and, as such, could provide an alternative alignment for the Durham/Tualatin segment of the Fanno Creek trail. Due to site constraints, its appears that a creek-side trail alignment between Durham Road and the Tualatin River may be infeasible. Steering Committee staff have indicated that it is not too late to consider including trails as a master plan refinement and that the committee has indicated an interest in doing so. At the committee's request, City staff is working with Metro to provide information on examples of so-called rails with trails projects. Greenspaces Metro Greenspaces IGA Last year Metro used regional Greenspaces funds to purchase a ten-acre forest parcel located off Bonita at the end of Milton Court (map attached). The property is surrounded on parts of two sides by City-owned greenway. The railway line and the Fields property, respectively, are located on the two other sides. Metro's usual practice is to transfer the land it purchases to other entities for operation and maintenance. As a local example, last year, the City assumed management and planning responsibility for a six-acre Metro-purchased property located next to Woodard Park. With regard to the latest Greenspaces acquisition, Metro has once again requested the City consider local management and operation. Because of its larger size, this time Metro has suggested dividing the land into City and Metro maintenance sections. Under this plan, the City would focus on maintaining the edges of the property, while Metro would be responsible for maintenance and vegetation management of the remainder or central portion of the parcel. Among other potential uses, the property is located on both sides of Fanno Creek and would provide right-of-way for the future extension of the Fanno Creek trail. Within the next several weeks, staff anticipates submitting for Council consideration a Metro/City IGA transferring control of the property to Tigard. Mimi __-MEEIII ER G cOU U=b ailD _I ! 5 Tiedeman Greenspace Candidate Metro currently is negotiating for the purchase of a three-acre property located along Tiedeman Avenue on the other side of Fanno Creek from Woodard Park. The property in question includes a horse pasture and three buildings. In common with other Tigard-area Greenspace candidate sites, Metro's due diligence process includes identifying the City's level of interest in the property. Metro staff have indicated that a City commitment to local management will materially affect Metro's decision on whether or not to p! 9rchase the land. Discussions with Metro regarding the City's interest in the three acres, involving City Planning and Public Works personnel, have occurred. So far, Metro and City staff have discussed such items as Metro covering the up-front costs needed to stabilize the property, which could include building demolition, and potential land and building uses. Staff has contacted school district administrators about the site and they have expressed an interest in using a portion of the site for Fowler Middle School environmental activities. A map of the site under discussion is attached. Northeast Metzger Site The parcel- specific refinement or action plan adopted by Metro Council for the Fanno Creek Corridor Target Area calls for Metro to acquire certain undeveloped streamfront properties located along the creek's main stem. The plan also calls for Metro to pursue tax lots located within certain so-called upper watershed or headwaters areas. An important difference between main stem and headwaters sites is that Metro will provide only 50-75% per cent of the acquisition cost of the latter, with local government and/or non-profit partners expected to provide a 25- 50% match. Up to now, the ten-acre forest parcel located at the bottom of the ravine at 74'h Avenue straddling the South Fork of Ash Creek has not been included on Metro's map of headwaters target sites. However, a few weeks ago, it was learned from Metro staff that Metro's definition of eligible headwaters sites is ambiguous and that the NE Metzger property could be interpreted as meeting the definition of a Fanno Creek headwaters site. Provided with this new information, the neighborhood initiated an effort to lobby Metro to add the subject property to its refinement plan map. Last week, staff was advised that Metro staff has decided to recommend that the Metro Council identify the property as a headwaters site. The same week, staff was told by the owner's son that the property was in the final stages of being sold for development. In spite of this good news/bad news, the neighborhood group has indicated it plans to continue to try to involve Metro in preserving the property. Durham Road Greenspaces Nomination In mid-March, staff submitted a new Greenspaces nomination to Metro for their consideration. The site is located at the northwest corner of Durham and 1081h Ave. It consists of the undeveloped portions of four tax lots. The land is a heavily wooded, V-shaped drainageway that forms the upper part of a Goal 5 ~ Q 1 ~ ower iddie - e Y .j , wl, , v v asM TUIR L-N- Ell ST HL -MAMA V_ r aK, i ,7. 1 r 4 ~ x~ gar,. - ~vr 0 y A-- - - GT- LOCI r-- - s --MAPLELF_AF_ - - - - _ - - - -ST- - ---11-- - 1 I f-~ - ' I Jif( ! --OAK - - -I -ST= - i ~l - ~ t- - - PINE i 1 ST + - -ST_ 4 I BMW MEMO mmm_ INS V D A - - - - --KE VVo J-1 DU R__ T WAY- 6 resource area identified by the City. The rationale for Metro to identify this site is that it is located along a short tributary of the Tualatin River, which is a regional Greenspaces target area. Additional Land Acquisition and Development Activities Trust for Public Lands The Trust for Public Lands controls two large-acre sites on Bull Mountain that are of potential interest to the City. Both are identified in the City park system master plan as park candidate sites. One is an eight-acre natural area located along the western edge of Cache Creek Park. The other is a 21-acre open field abutting the school district elementary school property on Bull Mountain Road at 133` Avenue. The Trust owns the first site and holds an option on the second. The Trust also holds an option on the three-acre site known as the Bond Street or Gage property. During the past several months, the Trust has held discussions with the City regarding the placement of the three properties into City ownership, using a new state grant program as a funding source. Briefing material on the Trust's proposal to partner with the City currently are being put together and will be delivered with the Council mail packet on Friday the 71n. Maps of the three properties under discussion are attached. Information about the grant program in question is as follows: As a result of the passage in the fall of 1998 of Ballot Measure 66, which earmarked a percentage of state lottery revenues for parks, the state has developed a new local government grant program. Eligible agencies include city and county park and recreation service providers. Eligible activities include the acquisition and development of outdoor park and recreation areas and facilities. The local match requirement is 50%. The maximum grant award is $250,000. Project sponsors are permitted to submit two applications per cycle. If they elect to do so, they must prioritize the projects. The deadline for submitting grant proposals is April 30tH Bull Mountain Donation Last year, the owner of 0.6 acres of forestland located along the southern edge 1 of Cache Creek Park offered to donate the property to the City as a park addition. This project has been on hold since then, with the owner attempting to persuade two neighboring owners to follow his example and donate the forested portions of their land holdings. Northview Park This 3.5-acre parkland addition formally was known as the Albertson's property. j Several site improvements have been completed in the months since its donation to the City: irrigation has been installed in the upper or level portion of the site; a chain link fence has been installed between the park and the steep slope behind the Albertson's store; and, last fall, grass seed was planted to hold mill D DD Cash - - Cree 1 Par- _ -T VIEW choo ite y S -i • ST 6W-A y~r:; NVi -OR r s x .Y i _ _-I- - JEDWAR 1, 1 ETfT I IM, r 1 SW 1EMlPi tRE TER w MEwoN A 1 SYiy¢M~~ 1 ~ a AVE 001 { I ~ 11 Cn y5 MCINTOSH 1 d/1 1 N 1 N $4 TH - I { c ~ a 2 0 kx a1s z 81ST E ! d , I, N ~ I l J"Ill i H~ 8 1 I 1 2 r 0 i S 6TH AVE 7 the soil in place after the Parks staff tilled and leveled the site. In April, City crews will rework the land to address any settling which may have occurred over the winter. This will be followed by the re-seeding of the land and waiting for the nrass to established itself. A -aril uign has been purchased and iivill be placed lip a. a shrub bed that will be created at the main entrance to the park. A few picnic tables will be added as will a barbecue, boundary markers, trash cans and a pooper-scooper dispenser once the lawn area has firmed up and is ready for use. The funding for all these improvements has come from a $20,000 donation provided by Matrix Development. With cooperation from the weather, the park will be open for public use by the end of May. The Homeowners Association has expressed a desire to apply the $3,805.00 remaining from the donation amount towards additional items for the park. They also have mentioned raising money to pay for a play structure and asking the City for matching funds. Cool: Park The new shelter located in the riverfront area has been completed and tables and barbecues are in place. Reservations are being taken. The Bishop/Scheckla Multi-use Facility is ready for use and local performing arts groups have begun to reserve it for performances. New horseshoe pits have been constructed by Parks staff and will be ready for use as soon as weather permits. The new pits are located on the south side of the picnic area for better visibility and easier access. The portable restrooms, which will service the riverfront area, have been ordered. Construction of the restroom area will begin within the next six weeks. Jack Park Playground equipment has been ordered and installation should begin by the middle of May. The existing play structures will be removed in April. Bonita Park Last month, the Community Development Block Grant (CDBG) Advisory Board considered a City grant application to fund the construction of a new neighborhood park. The proposed park is located along Bonita Road within ar. area of three older apartment complexes and one newer complex. Many of the occupants of the older complexes are seasonal or low wage workers and their { families. The lack of playground facilities within or near the complexes compels the children of these families to play in parking lots or in the narrow lawn areas between or around buildings. The City's application was not selected for first- year funding, but remains eligible for second year (01/02) or third year (02/03) funding in its present or a scaled-down form. According to CDBG staff, the main reason the project was not selected during the current funding round was that the match or local contribution was much smaller than for many other project proposals within the project's funding category (Public Facilities). Trees 2000 1 8 Tree plantiiig C!ty-owned property is an ongoing activity, which recently has been picking up speed. Park Maintenance has exceeded the goal of planting 2000 trees and, indeed, planted 3,(100 trees in 1998 alone. In all, since the project began in early 1998, 6,250 trees have been planted in City parks and greenways. The City arborist position currently is vacant. Assuming no glitches in the hiring process, it will be filled by the middle of May. Wetlands Mitigation City Wetland Mitigation Pro-iect The required mitigation for the unavoidable wetland impacts of the Fowler School and Ash Creek trail extensions (the latter project was completed last year) is scheduled to take place on 1.2 acres of the Fowler School floodplain. The bid process for the mitigation work is set for August 2000. The consultant's cost estimate is $40,000. Volunteers will do some of the work. The school district is giving the City the right to mitigate on school property at no charge. DSL recently approved a project permit extension to March 2001 for the completion of the work. Woodard Park Mitigation The one-acre wetland enhancement, included in the Woodard Park master plan at ODOT's request and intended to mitigate the impact of the 1-5/217 phase one interchange project, is now scheduled to be carried out in summer and fall of 2001. Summer Creek Wetland Mitigation Last year, Council approved a request by Gramor Oregon to use City greenway along Summer Creek for the off-site mitigation of an upstream commercial project. The proposed mitigation site covers one acre and abuts the proposed City wetland enhancement at 121 st Avenue. In March, the City Hearings Officer provided Sensitive Lands approval of the one-acre project. Project construction is set for summer 2000. Fanno Creek Park Mitigation In July of last year, Council approved a request by Pacific Ridge to use portions of Fanno Creek Park as off-site mitigation for the wetlands impact of two private development projects. Council approved the request subject to three conditions: obtaining a City Sensitive Lands permit, entering into a wetland easement agreement with the City, and paying to the City $10,000 for the right to use City property. Last month, without any notice or coordination, and, most importantly, without any of the City approval conditions having been addressed, the developer carried out the wetlands mitigation work. Staff has since notified the developer of the continuing need to fulfill the conditions imposed on the project and set a March 315` deadline for the taking of specific steps in this direction. 4 9 ProDosed North Dakota/Tiaard Private Mitigation Proiect Pacific Habitat is interested in using City greenway along Fanno Creek between ~ N. Dakota and Tigard Streets for a private wetlands mitigation project. The project would consist of tree planting within the riparian area. The proposed mitigation plan will be circulated for comments when received. Council approval of the right to use City property would be required. Planning Activities Summeriake Task Force The first meeting of the Summer Lake Task Force was held March 27`h. The agenda included consideration of a draft RFP for engineering design services to improve water quality of Summer Lake. Accessibility Study and Transition Plan An American with Disability Act (ADA) study of Cook and Summerlake Parks, conducted by a private consultant with expertise in ADA law, is underway. A written report is due by the end of June. The City Risk Manager is managing this project. Park Brochure The final touches are being put on a new park brochure. It should go to the printers in April. The new brochure will be a significant improvement over the current, outdated one. It will include color photos, better directions on how to get to City parks and open spaces, and more information on park facilities. Metro List of 100 sites Metro has put together a draft map of the 100 Most Significant Open Spaces inside the Metro Boundary. The draft map includes six sites located inside Tigard. These comprise the Tualatin River greenway corridor including Cook Park, the contiguous forest area on Bull Mountain summit and north slope, the Hall/Bonita and Bonita/Durham riparian areas along Fanno Creek, the Englewood Park and abutting Fanno Creek greenway, and, most significantly, the undeveloped property located along both sides of Ash Creek near-217. The criteria used to identify sites included ecological and community values. The identification of the regionally significant open space system is the second step in a process leading to the development of a park and natural area protection plan. The first step was defining "regionally significant". A public outreach process to assist in defining this term is still underway. I I I I/Irpn/dUpark.reportll.doc Item No. o For CotmO Newsletter dated L CITY OF TIGARD Community Development ShapingA Better Community MEMORANDUM Agenda Item No. CITY OF TIGARD Meeting of L- h),yy TO: City Council FROM: Jim Hendryx DATE: April 7, 2000/ _ SUBJECT: Trust for Public Lands and Greenspaces Partnership Opportunities This memo provides additional information and a staff recommendation regarding two bulleted items discussed in the Parks and Greenspaces report put together for the 4/11 Council packet. The two are the Trust for Public Lands item (page 6 of the staff report) and the NE Metzger (or Senn) Greenspace item (page 5). Both the Trust for Public Lands, the national non-profit land conservation organization, and the Metro Greenspaces representatives are desirous of partnering with the City on the acquisition of open space parcels located within the Tigard area. This memo focuses on three of these properties. The reason for the special focus is that all three require local matching amounts in order to leverage substantial Trust or Greenspaces contributions, and also because each potentially is eligible for a new State grant program, which has an April 28th deadline and which includes a two application per project sponsor limit. The three properties in question are the eight-acre site identified, because of its location abutting Cache Creek Park, as the Cache Creek Addition; the four-acre Bond Street or Gage parcel; and the nine-acre NE Metzger or Senn property, located along the South Fork of Ash Creek (see maps attached). All three are forested and are under State farm and forest tax deferrals. Assessed values are not available for properties covered by this program. The appraised values provided by the Trust are $1.1 million and $550,000 for the Cache Addition and Bond Street properties, respectively. The asking price of the NE Metzger or Senn site is one million dollars. A 1995 City appraisal put the value in the $500,000 range. The attached memo from the Trust for Public Lands fleshes out the partnership proposal briefly mentioned on page 5 in the staff report. The memo details an offer to coordinate with them on putting into community ownership three Tigard-area open space properties, of which two are deemed feasible at this time in terms of potential funding opportunities. According to the Trust memo, the financing for the acquisition of the Cache Creek Addition property would come from three sources: a State grant, a value donation from the Trust which holds title to the land, and a $150,000 City cash contribution. This property is identified in the City park system master plan as an addition to Cache Creek Park, with a tot-lot serving the adjoining small lot development. If acquired by the City, unlike Cache Creek Park, which was acquired with Greenspaces funds, the land in question would have (with the one exception noted below) no strings attached and could r7 ►_,~~ed f^r nctiv? or passive purposes. - The second Trust-identified property is the Bond Street parcel. The funding for this acquisition would come entirely from a State grant, with no City dollars required. It is of interest that a private fund raising effort some years ago raised $31,000 in pledges and cash donations toward the preservation of the property. The Wetlands Conservancy held the money. Some years later, because the Conservancy had no reason to hold the money separately, all the donors were given the choice of a refund or of allowing the Conservancy to keep and use the money for other purposes. All the money was disposed of in this way and is no longer available. The Trust has special expertise in real estate financing. Assuming the City is awarded State funding for both projects, the Trust has offered to help Tigard acquire the twenty-two acre open field site located behind the new Bull Mountain school campus (identified as the Conklin property in the Trust's letter). The proposed financing mechanism includes using the State grant dollars awarded for the two other properties to leverage additional public or private funding for the Conklin piece. A Trust representative will be at the Council meeting on April 11th to explain how this could work. The staff recommendation on the Trust proposal, which is presented to the City as a package deal, is to support cooperation with the Trust, because of the potential to acquire substantial new park acreage to meet Tigard-area active and passive park needs. Staff further recommends the City use Local Share Greenspaces dollars to provide the required $150,000 City contribution. The $150,000 represents funds that had been earmarked for the summer construction of the Tigard/Tiedeman or Fowler School segment of the Fanno Creek trail. The shifting of funds would delay the construction of this segment. However, the trail right-of-way would not be affected, since the City holds an access easement for the trail route. From staffs point of view, the advantage of working with the Trust is that, at a time of park funding shortages, the proposed collaboration would allow the City to maximize its available dollars. Although advancing the Fanno Creek Trail is a City priority, delaying construction activities is viewed a less critical need than protecting the City's diminishing supply of open space and of potentially leading to a joint-use opportunity with the school district and possibly the Atfality recreation district on a large acre active park site. The Metro Greenspaces program manager has been contacted for an opinion regarding the shifting the Greenspaces dollars between projects and has given verbal approval. Under the City/Metro IGA, transferring the money between accounts would require an IGA amendment. Because of restrictions on the use of the bond measure dollars, if any active uses, such as play structures or ball fields were contemplated, the eight-acres would need to be partitioned to create a separate Greenspaces parcel that would have to be maintained in a natural condition. The required minimum size of the parcel would be based on the per foot or per unit value of the Metro dollar contribution. In terms of the estimated value of the property, this would equate to approximately one acre. The NE Metzger property is also identified in the Park Master Plan. The area around the site is park deficient. As a result of a neighborhood effort, the Metro Council on April 15th is expected to aprove a Metro staff recommendation to provide 75% of the cost of purchasing the property as a IM7GPreenspace or natural area. The State Local Grant Program is a potential source for the required local contribution. However, staff recommends against pursuing a grant for the site at this time. This is mainly because the Metro and State programs require a willing seller. In the case of the two properties staff recommends the City go after, the Trust controls and is able to deliver the land. At lis tii-m-, the same is not true regarding the Greenspaces candidate site. There is no certainty the property will continue to be on the market by tha City f! ending is in place. When last contacted the owner was in the final stages of selling the property. Although the sale could fall through or the new owner may be interested in re-selling, the property does not appear far enough along as a target site to risk expending a State grant application at this time. The staff recommendation on the NE Metzger/Senn property is that the City, through the Trust or the Three Rivers Conservancy, consider pursuing an option on the property in order to keep it off the market until the funding can be worked out. The required local contribution could include public or private funding. _ Because of the greater certainty regarding the availability of the two Trust-controlled properties and the potential future opportunity for acquiring land near the new school, staff recommends using the two State Local Grants to acquire for public use the Cache Creek Addition and Bond Street properties and that Greenspaces funds be realloated to provide the required match. 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I MEN= April 3, 2000 Bill Monahan, City Manager City of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97223 Dear Mr. Monahan: The Trust for Public Land (TPL) and your staff have coordinated on land acquisition efforts over the past year in an effort to relieve Tigard's pressing park-deficiencies. Today, TPL is holding over forty acres in three separate properties off the real estate market while questions about funding are addressed. While TPL is quite aware of City staff and the community's interests in the properties, we are equally attuned to Tigard's lack of sufficient funds to complete acquisitions for park purposes. Last week, TPL and your staff convened a meeting to determine how to use the newly established Local Grant Program, administered by the State of Oregon, Department of Parks and Recreation, as a vehicle for funding these projects in-part. The Local Grant Program is a product of voter-approved Ballot Measure 66 passed in 1998. Of the advocates sponsoring the measure, TPL was the chief advocate for the formation of the Local Grant Program. It allows municipalities, like Tigard, to seek funding assistance. The Tigard park properties we are holding were an important tool used to educate Oregon legislators last session as rulemaking and budgeting were established for the program. Today, Tigard can seek up to $500,000 in the form of two separate grants through the Local Grant Program. When combined, the strong partnerships already exhibited in Tigard for the purposes of meeting park needs, the location of the held properties and TPL's ability to offer a substantial land value contribution, make Tigard a strong contender for grant approval as you work toward eventual ownership of all three parcels. We encourage the City to apply for the grants and to take full advantage of its partnership with TPL. I have enclosed one page property profiles and location maps for each of the project areas and an outline, following the concepts we have already shared with your staff for the grant submittals. In addition, we have grant-writing staff available through our office and have indicated our willingness to provide draft language in support of your efforts. The Local Grant Program has an April 28, 2000 submittal deadline. I understand that you will be bringing this information before City Council in mid-April and will be delighted to join you in making the best case for these projects. Please call on me with any questions. We look forward to continuing our work together. Best Regards, Geoffrey W. Roach, Director Oregon Field Office Bull Mountain East/Conklin Property Location- 15180 SW 133`d Ave. on Bull Mountain in unincorporated area of Washington County and the City of Tigard. Size: 22.22 Acres Value: $3,300,000 (Preliminary Opinion of Value established by Palmer, Groth and Pietka on June 29, 1999) Threat: ■ The property is zoned R-7 (Medium Density, Single Family Residential) This property is slated for development, with a 154 maximum lot potential. ■ The immediate surrounding neighborhood is transitioning from rural residential to high-density subdivision development. ■ There is a lack of public parks and open space on Bull Mountain. Significance: ■ The property is adjacent to the proposed Alberta Rider Elementary School, which directly coincides with a priority of the City of Tigard Park System Master Plan; develop a west-side community park in cooperation with Tigard-Tualatin School District. ■ The property will provide a significant parcel of open space in a developing, rapidly growing, populated neighborhood. ■ The property provides wonderful views of the Cascades, Mount Hood and coastal mountain range, with open meadow and some woodland areas. There is a north-south pedestrian access providing an alternative transportation corridor from Beef Bend to Bull Mountain Road. a i i , II I Cache Creep Addition/ Stanley Property Location: North of SW 185`h Terrace, South of 156 h Terrace and East of SW Tuscany St. on Bull Mountain in the unincorporated area of Washington County and the City of Tigard Size: 7.7 Acres Value: $1,132,000 (Fair Market Value established in an appraisal dated January 1, 2000 completed by Palmer, Groth and Pietka) Threat: ■ The property is zoned R-7 (Medium Density, Single Family Residential) The property is developable with a 43 minimum and 54 maximum lot potential. ■ The property, on three sides, is surrounded by residential development. Significance: ■ The property is adjacent to the existing Cache Creek Park and directly relates to a priority of the City of Tigard Park System Master Plan; develop a natural area park with play facilities adjacent to recently acquired Cache property. Acquiring this property for public use will increase the size of the existing park to 19.7 acres. ■ The property is heavily wooded with mature coniferous and deciduous trees, has important wildlife habitat, and a seasonal creek on site. u The property has good access from SW Scholls Ferry Rd and SW Bull Mountain Rd. for recreational purposes. Bond Street Park/ Gage Property Location: The North side of SW Bond St., North of SW 81" Court in Tigard. Size: 4 Acres Value: $550,000 (Preliminary Opinion of Value provided by Palmer, Groth, and Pietka on January 1, 2000) Threat: • The property is zoned R-12 (Medium Density, Multi-Family Residential). ■ The property is surrounded on three sides by dense residential subdivisions and z paved neighborhood road on the fourth side. - Significance: ■ The property directly relates to a priority of the City of Tigard Park.System Master Plan; acquire land and develop a neighborhood park in collaboration with elementary and junior high schools. ■ The property is densely vegetated with coniferous and deciduous trees with a small portion of wetlands at the southeast corner of the site. ■ There is good public access for recreational purposes from existing streets. Grant Limitations: 1. Each municipality can seek up to two grant requests 2. Each grant request may not exceed $250,000 3. Each municipality must show a 1:1 funding match 4. Each awarded grant must allow for the completion of a project Strategy: Phase I: Tigard will submit two separate and self-contained grant requests: Grant I: $250,000 for the purchase of Cache Creek Addition/Stanley Property Grant 11: $250,000 for the purchase of Bond Street Park/Gage Property Phase II: Tigard and TPL commit to explore other funding options across next year (local, regional, state, federal) to complete Bull Mountain East/Conklin Property project. Grant I: $250,000 for the purchase of Cache Creek Addition/Stanley Property: Value: $1,132,000 State Grant Request: 250,000> Required Matching Funds: $ 882,000 Tigard Local Contribution: 150,000> TPL Land Value Contribution: 732,000> Additional Funds Required: $ 0 Funding Summary: Cash from State of Oregon: $ 250,000 Cash from Tigard: $ 150,000 Cash required to complete the project: $ 400,000' Land Value Contribution from TPL: $ 732,000 Total Project Costs: $1,132,000 Tigard makes $150,000 available and seeks $250,000 from the State to secure a $732,000 property value contribution from TPL to protect $1,132,000 in park property. Grant II: $250,000 for the purchase of Bond Street Park/Gage Property: Value: $ 550,000 State Grant Request: 250,000> Required Matching Funds: $ 300,000 Tigard Local Contribution: $ 0 TPL Cash Contribution: 300,000> Additional Funds Required: $ 0 Funding Summary: Cash from State of Oregon: $ 250,000 Cash from TPL: $ 300,000* Cash from Tip*,ard: $ 0 Total Project Costs: $ 550,000 Tigard will be paying TPL $400,000 for the $1,132,000 Cache Creek Park Addition/Stanley Property. TPL will use $300,000 of the proceeds from the sale of the Stanley property as the cash match contribution on Bond Street Park/Gage Property. Tigard contributes $0 and seeks $250,000 from the State to secure a $300,000 cash contribution from TPL to protect $550,000 in park property. THE TRUST FOR PUBLIC LAND OREGON FIELD OFFICE mmm7l ]MISSION The Trust for Public Land (TPL) is a national nonprofit land conservation organization dedicated to conserving land for people to enjoy as parks, community gardens, recreational and natural areas. Founded 25 years ago, TPL is a problem-solving organization that helps communities, public agencies and nonprofit groups acquire and protect open space for public use. Nationally, TPL has preserved 1.2 million acres in 44 states, with a fair market value of over $1.8 billion. There are many national conservation groups working conscientiously for protection of wildlife habitat. The Trust for Public Land stands alone with the primary mission of conserving land for people. The Oregon Field Office is working to preserve Oregon's livability in the face of population growth by acquiring and protecting recreational, scenic, historic and ecologically significant land in the Portland metropolitan area, the Columbia Gorge, the Coast and throughout Oregon. TPL has protected over 68,000 acres, valued at $80 million, in Oregon and the Columbia Gorge since 1979. SCOPE TPL's experts in real estate, law and finance work in partnership with public agencies, businesses and citizens' groups. A non-membership organization, TPL protects land through acquisition until it can be conveyed to a public agency or nonprofit conservation group for permanent protection as a park or other public open space. OREGON AND COLUMBIA RIVER GORGE LAND PROTECTED TO DATE Columbia River Gorge 62 transactions 16,537 acres Metropolitan Portland/Vancouver 21 transactions 972 acres Pacific Coast 18 transactions 4,165 acres Steens Mountain 6 transactions 14,859 acres Hells Canyon/Snake River 6 transactions 19,129 acres Other Oregon Areas 16 transactions 12,708 acres OREGON FIELD OFFICE STAFF Bowen Blair Jr. Senior Vice President and Regional Director Geoffrey Roach Director of Field Office Chris B__kCI:K ^ i-oJl iviai~ag~.i vect a.l Manager 1Sam Hodder Project Manager Kristin Newman Project Associate Bob Betcone Assistant Regional Counsel Sandy Mack Regional Manager of Finance & Administration Kate Stuart Administrative Assistant National Advisory Council Members: Nancy N. Russell, Henry Richmond, Mark O. Hatfield N.'son Sim r MAX WILLIAMS State Representative Committees; DISTRICT 9 ((fii vice-Chair: at: Judiciary-Civil Law 111cm er: REPLY TO ADDRESS iNDICATEO: Revenue ❑ Oregon House of Representatives Salem, OR 97]10 Rules. Elections, & Public Affairs Tigard, OR'97223 °e HOUSE OF REPRESENTATIVES SALEM, OREGON 97310 RECEIVE[ C.O.T. APR 18 2000 April 17, 2000 Administration Jim Nicoli, Mayor City of Tigard 13125 S.W. Hall Boulevard Tigard, Oregon 97223 Subject: Government Grants Under Measure 66 Program Dear Mayor Nicoli: I am writing to urge the City of Tigard to apply for two local government grants under a Measure 66 program established by the 1999 Oregon Legislature. These grants would assist Tigard in acquiring the Stanley Trust (Cache Creek) and Bond St./Gage properties in our community. At your request last spring, both Senator Qutub and I urged the State Parks and Recreation Director to establish and fund this program, in part to help our community protect additional land at Cache Creek Park (see attached). I was pleased that, in fact, the program was funded. I understand that the deadline for making application is April 28, 2000; and I realize decisions involving this grant are somewhat last minute. Nevertheless, I believe this is a wonderful opportunity to take advantage of a new state funding program designed to bring money to local governments. Moreover, the two projects for which you could apply will provide much need enhancements to our growing community. I have been told that in order to compete for these two grants, the City will need to identify matching funds and that your staff has proposed utilizing a major landowner gift, plus a cash gift from the Trust for Public land and $150,000 of reprogrammed Metro money to account for the 50 percent local match requirement. Let me point out that your decision to allow staff to apply for the grant funds is not making the decision to reprogram those metro dollars permanently. That decision can be made if we are lucky enough to obtain the grant funds. I understand the Council has concerns about reprogramming the Metro money and deferring trail construction along Fanno Creek. I share your concerns. However, the opportunity to protect land while it is still available and the timing of this sizable state funding source, merit your application now. Moreover, I am pleased that City staff does not have to consider drawing from either general fund or SDC revenues for the local match. With respect to the trail construction project, I would be happy to assist in any way I can to identify other funding sources. Ulfice. 11-475 `tale Capitol. Salem, OR 97 310 - Phone: (5111) 9\6-1409 Di,trict 12101 SW 115111 Avc.,'I-igartl, OR 97223 - Phone 001152.1-1275 Iirnml: williatits. rept" state.orms 11 Mimi i Jim Nicoli, Mayor -2- April 17, 2000 I also am aware of your concern that the Stanley Trust property is not within City limits. I think we can all agree that this acquisition makes sense for the future. I am also talking with Washington County about agreeing to accept maintenance costs for the Stanley Trust parcel. Again, I frilly appreciate the awkward nature of last minute requests, and I wish the State Parks and Recreation Department had forwarded grant cri,:,ria sooner. Nevertheless, I hope you and the Council can work with your staff and craft an application that takes advantage of significant private philanthropic action and moves these two open space projects forward so they can be competitive. Thank you for your efforts. Please call me if you have any questions. S' cerely, illi s State resentative District 9 cc Wenc: Councilor Paul Hunt Councilor Brian Moore Councilor Joyce Patton Councilor Ken Scheckla Bill Monahan, City Manager ININININ Iwo t A June 4, 1999 C" (W (CF Raprftent rtive Max VVdPllar n; Stda Capital Salsm, OR 97390 Dow nthtive VVl mffm: The City of Tigard requests your support for a State Parks project in they park-deficient nedghbofiood of Bull Mountain. The Stanley Trust property, apprmdrnatety 8 mss, now a srrudl pant already in City awwrship, provides a unique opportunity to protect a valuable community resource. It Is literally the largest rerrialning forded tract left in an otherwise newly deMoped community. It rep nts a wonderful opportunity for the City to nwW Us aver growing demand for park land. My Intareet In Measure 66 and specitk ally the provision for kx al grants. stem from the City of Tlganfe long term commitment to providing adequate community park land far our growing neighborhoods In the Tigard area. As you may know. the City. in parfawrehlp with !or=al aiffaens, has been wonting to profit this property for nearly two years. The dills of the projects are oxplained in the attached booklet. I am writing with a specific request. A letter from you to Robert li Chen, the Director of Staff Parks, requesting that the Parks Department carefully consider a local grant for the Stanley Trust project, stating your %miliiadty with and'support for the project, would be very helpful. We would also like a copy of your letter to put in our final grant app on paacket. We are enclosing a sample letter for your use. Your help alp in this matter would very much appreclarted. Sj . 6~ ON. Mayes } OMWSUM 131 ' SWI P 8W., Tl jard, OR 97223 (503) 639-4171 TDD (503) 684-2772 r June 4, 1999 OREGON Sen or Q96en Qutub Stag Capitol Salem, OR 97310 . Deaf Senator Qutub: the City of Tigard rlmquests your support far a State Parks project in the c-def dent neighborhood of Bull Mountain. The Stanley Trust property. approximab* S acres, near a small park already in City ownership, provides a unique opportunity to protect a vakmble community rwoun e. It is laterally the largest remaining forested tract left In an vie newly developed community. it represents a wonderful opportunity for the City to meet its aver growing demand for park land. MY Interest In Wasure 66 and specifically fie provision for local grants, stems from the City of TIgardis long term commitment to providing adequate community park land for our growing neighborhoods In the Tigard area, As yod may know, the City, In partnership With local citizens, has been working to protect this property for nearly two years. The details of the projects are explained in the af#ached booklet: I am writing with a spe iliic request. A letter from you to Robert Meinen, the Director of Staff Parka, requesting that the Parks Departneent carefully consider a local grant for the Stanley Trust project, stating your familiarity with and support for the project would be very helpful. Wa would also like a copy of your lr$ttar to put in our final grant application pact. We are enclosing a sample letter for your use. Your' help in this hatter would be very much appreciated. 5i , Nk;or. 13125 Sill/ ttc d OW.. Tlgcsrd OR 97223 (503) 6394171 TIED (603) 684-2772 ~ sloe atepe+l mfttfw Dsrnu=9 A v Mrr Lair owe sss x Member: o ~.I~..r«» ere _ : t.a ' mA%° IlEP1~.SEFdTA7T~~ nssk. HOUSE OF SAL K OREGON RECEIVE[! C.O.T. M10 • SUN 151999 June 119 1999 Reheat L. Haines®~ 7 dA` ~t ¢ OmSen Penes do Recreation Department AA4 1115 Commaicial Weet NE low Salertt, ®R 97310-IAQI Subja t: Stanley Trust Application Director Meinen: You and the State Parks Commission vrill soon be receiving a request from the City of Tigard fora local grant to acquire the Stanley Trust property, 8 acres within the park- deficient neighborhood of EuII Mountain in Washington County. I stn fitmili with this project and I hope you will wrefully consider the application. The residents of7lgud and the city government have been working diligently over the past three years to assemble the land for this park. This critical property will add one of the last xamiabdng undeveloped tracts of forested ground in the ares to a small local parIL It repeats a unique opportunity for the state to participate in the protection of land for Chi's n=t generation. I will >ttrongly support your efforts: in helping the community of Tigard on-this matter. If you have any questions, please don't hesitate to call me. W- lams Of[ice H 475 Sure Clpitol. Sdem, OR D73t0-Plfaoa: (M) 986-1499 DlArkl: 12103 SW U3di Ave. 91gard. OR 9722] - Phorw. (5'631524.4275 - Fruit: vviltiatnt.iV Aw us • • ~ lia7r7ffailf~r DW7RF.CT 4 ~ ~ fa WASS it CMUNff EIVED C.0 .7. UG 16 1999 ea~av~as J sfe~,,aaevo~o 0REC'014 ATRSv"TE e~ t1~ ® w O"ON fuassa►6mvk~etoq . X7310 .Two 15,19 9 Riven L. Moran, D neetor . Qnon Faft & R wfion Mpartmc at I I IS Commercial Street NE Sa"lcii OR 97310-1001 Dear Mr. Meinen: You and the States Park omission will soon be receiving a request from the City of Tigard for a local grant to acquire the Stanley Trust property which is eight acres within the park defieicat neighborhood of Bull Mountain in Wasbington County. I am familiar with this pt'ojed and I hope you wffl carefully consider the application. The residents of 7I igard and the City government have been dwoddng diligently over tic psst three years to assemble the land for this park. This critical property dill add one of the last ~aiaang undevelopod'tracts of forested ground in the area to s small local park. It represents a unique opportunity for the State to participate in the protection of bnd for Oregon's next generation. I will airangiy support your efforts in hehft the community of Tigard on this nutW. If you have any questions or comments, please call ne. Thank you for your consiftudon. ly, F utub ator bisttid 4 E I ~ 1 ~ D 1 ~a+~ Ir:A~ IwwbfMwvr .•o. e lb/ acveb ul $an as hpl,Ie4, yw. 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I ti ~1 111 j ! 4bb~n14) aqL .,.474.1 a4,•,r. and ue21.INd•. r" ` ~ 1 ~ , ti 11 ~ktl I - 'll~ i)JI11'Ir~ t AREAS AND WETLANDS A FISH AND WILDLIFE NA131TAT 41',Itrl .4, ,uu! ,,,•t l,unl. 11,.41 aM el.n ~ ~ I ,fin y 1. 1• ~ ~i ~ ) ~ ~ i, OPEN SPACE I i nuuuanrt I,~•r,, ,,,il, 4.•.nnl4.u .414• ,ydl r I! 1!" ~ ~l kl y Il ~ y, ,,~r,w1u, r4;h1. .n, lutnl4 Y' sVNP04K ii ~I ,vu•d It N. lu.ll'm Ibll. ~ '~Y'~ ~ e ! i . !'f n'!'. ,,f I'„4 itl n. 14 Uul. I, ;I I I !S4 y., y SCEPTIC RESOURCES x ~,I i1A .,tr. I4}, ,nl, ,,.nl• rdu. 1, ~.nol ~ '.~I i , of In.lLd u; illn5 l i y, ++Y• ~ 1 ...I. • 411, M1 . ~ 1. r~ ' i 4 ' I j ~ " I ~ ,91~, I ~,a1.4111.1, G ~h~ /~9j~ I~kIW P~Alill UI n, 6 ~ Y l Nt M I~H r t 5(•,11 t PARR vci v:ENT AREA I~ 'alli u ArV71R ! G~ '~l~ _ * j; I,• '.1 n1111 I. , 1 0 R CIR iYGr,(,py~ ii~{L6w1 e I lilt It rill Ll 1'• 21)(W I II k~ METZGER,=PROGRESS I The Information on this Community Plan Tabloid is a representation of / official maps and texts filed with the Records Division of the Washington County Department of Assessment and Taxation as paii .;f :-j Cow i 1 278, 279, and 280, adopted December 27, 1983. The Plan has had minor revisions to reflect the May, 1984 plan amendments. The maps have been i compiled from original matenijis ai variCK3 scales which are available for • • inspection at the Records Division office in the County Administration Building. For more miormation C:d;nz z! 278. 279, and 280 please contact the Washington County Department of Land Use and Transportation, 150 N. First, Hillsboro, OR 97124; phone 648-8761. v y I i I i CITY 011 -AVERT I 1 i i i i ' I {t flfl4f Il3Y- . I qr L 'WASHINAbN COUNTY ~~av ADMINISTRATION ai1KDN0-110 N. RRST AVENUE 1`~Otwom M23 BOARD OF COMMISSIONERS en prescriptions WES HYLLENSECK. Ch. n June 1984 +f IONNIE L NAYS. Vk. Choi— ZVT HN KILL/ACK 7es which shall JO JOHN E. Ni,{15 is implemented. LUCILLE WARREN d by the ept of Area of To: Washington County residents, businesses, and property owners • The Metzger-Progress Commurity Plan is one element of the Washington County Comprehensive Plan. It contains a set of design guidelines or directions intended as the framework for continued i„ rlc !t-iroer Progress area. Through this Community Plan and other elements of f Speeiai i onCePil uh Jelp 1. I combination of the Comaapre rehenslve Plan, such es the Community ut:aloN.ant Coda end isle Transportation Plan, the Jenotes the County can ensure that growth is accommodated in areas with adequate public facilities while opportunities or the desirable quality of life in the County is maintained. e The Metzger-Progress Commlnlty Plan and other elements of the Comprehensive Plan have been es, the Community under preparation for the past two and one-half years. Extensive citizen involvement and input c language which has helped shape the content and character of the Metzger-Progress Community Plan. Formal public hearings leading tc adoption of the Comprehensive Framework Plan, six Co..:munity Plans, he design and the Transportation Plan were held before the Board of County Commissioners and Planning ts. Usually land Commission from mid-March through June 1983. As a result of these hearings most of the urban portion of the Comprehens•ve Plan was adopted by the Board on June 28, 1983. Additional public of Special Concern hearings leading to the acoption of four remaining Community Plans, including Metzger-Progress, varied ownership and minor amendments to o-.her Urban Plan elements were held before the Board of County considered as One Commissioners and the Pla•Ining Commission in November and December 1983, resulting in adoption of those changes on DeCem)er 27, 1983. In some cases, fey an Area of Subsequent to that adoption the Metzger-Progress Community Plan was reviewed and acknowledged to be in compliance with statewide planning goals by the Oregon Land Conservation d Development ,p through a Commission on April 27, '684. g-Planned Questions concerning thi Community Plan and other elements of the Comprehensive Plan should be ch provides a more directed to the Land Development Division of the County's Department of Land Use and essing the Transportation. ties and/or sincerely, anned Development Washingtonbc un yhainaan o provide the open Board of Commisftoners and design flexi- ve the dual ob1jec- S icant natural design objectives Bonn ir Iiays; YitZ~tlalEva KilTpack John Meek Lucille Warren nd encouraging _ of housing typos - by the district. in the implementation of the various development standards necessary to assist opment Code, con- community plans and the Comprehensive in the implementation of the community not unduly Framework Plan. The Coda is intended to plans. The Code addresses issues such as ded housing beyond achieve certain streamlinin; objectives allowed uses, density, dimensional J meet the provi- necessary to ensure ease If operation, requirements, public facility requirements, sities shall not be certainty, flexibility when conditions land division requirements, changes in use_. gat authorized by warrant and responsiveness to public and aesttletic concerns. The Code also sets s. concern. forth prpcesses and procedures for review of specific development proposals, Community Plan are The Code contains specific procedures and including public notice requirements. ed by the Community ransportation Plan D~S~-ltO~U-E~~~ Transportation Plan Improvement Plan. The Metzger- Progress Community Plan PLANNED LA. USES includes functional roadway classifications ion of natural from the county-wide Transpoftation Plan. 1 Chapter I of the GC --I The Transportation Plan is a comprehensive e rrr. Oregon of analysis and identification of d in n them. h the Oregon transportation needs associated with the - tewide Planning implementation of the development pattern Resource described in the community plans. aphically as part of NC R-5 Prepared from both the county-wide and community planning area perspectives, the resources Map shows Transportation Plan addresses roadway, ficant Goal 5 transit, pedestrian and bicycle area. transportation issues and focuses on FM AGENDA ITEM # / / . ® FOR AGENDA OF 4-11-00 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Council Goal Update PR FP A R FTC BY: Cathy \1;71„e .Fto DIU ` 11E e D O rrmxi w Wutle L 1 i.... vll 1 Moon- lw-. ISSUE BEFORE THE COUNCIL Discussion of progress on City Council Goals STAFF RECOMMENDATION Review and discuss the attached summary report. INFORMATION SUMMARY Attached are brief summaries of the efforts to date on the stated City Council goals for this year. Also attached are the updates to the tasks identified during the last Council goals-setting session. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Visioning goals are identified within the goals and tasks developed by the City Council. FISCAL NOTES N/A hADM\CATHY\COUNCIL\COUNCIL GOAL -SUMMARY SHEET 4.2000.DOC C®uncil Goal update - 2000 [ion-Is 1. Complete the City's transportation improvement program development. Staff Responsible: City Engineer Gus Duenas April 2000: The Transportation System Update Plan (TSP) development process continued during the past few months. The draft Transportation System Plan has been completed, and is currently being reviewed by Tigard staff and government agencies. The last Tigard Transportation Task Force (Planning Commission and citizens) meeting was held in March. The draft plan will be made available on the City's web site during the coming months. Future activities include: two public open houses, joint Planning Commission/City Council workshop, and public hearings before Planning Commission and City Council. The updated TSP is expected to be adopted by late summer or early fall this year. The Transportation Bond Task Force conducted a series of meetings during the month of February 2000 to obtain comments from a broad cross-section of the community. The first meeting was a presentation to the Citizen Involvement Teams on February 3, 2000 at the Tigard Senior Center. The other meetings were open house format conducted as follows: February 9, 2000 at Fowler Middle School, February 16, 2000 at Conklin Hall, Metzger United Methodist Church, and February 24, 2000 at Tigard High School. Following the public involvement meetings, the Task Force met on March 8 to discuss the citizen input and to incorporate that input into the criteria for final selection of projects. At a subsequent meeting on March 15, 2000, the Task Force selected a list of projects that primarily focused on improvements to major collectors, and one minor collector. The Task Force also Goals Update Page 1 April 2000 recommended a list of alternative projects that could be implemented if favorable bids are received, or if other funding sources are identified through partnerships or some other means. At this point, the bond package is approximately $16 million. The Task Force recommendation is for a ten-year bond term. The Task Force emphasized the need to minimize adverse impacts to existing neighbor'Ploods during tl lc design and construction of these projects. The list of projects has been provided to City Council. The package of projects and other Task Force recommendations will be presented to the Planning Commission on April 17, 2000, and to City Council on May 9, 2000. Assuming Council approval of the bond package, the bond measure will be submitted for voter approval in the November 2000 general election. The Task Force cannot promote the bond package once it becomes a measure on the ballot. However, the members indicated their intention to support the bond issue individually or through formation of some other citizen group for that purpose. Goals Update Page 2 April 2000 r 2. Review the results of the Ato aiati Recmea tii~i i ~isi.i ii.i. Feasibility Study and determine if the City should support formation of the district by endorsing forwarding the results of the study to the Washington County Board of Commissioners asking that a measure be placed on the November 2000 ballot to form the District. Staff Responsible: Public Works Director Ed Wegner April 2000: At the March 28, 2000, City Council Meeting, the City Council passed on a 3 2 vote a Resolution consenting to the formation of a new County Service District. The City Manager was authorized to sign the MOU for an amount not to exceed the stated tax rates of $.48/1,000 operating and $.35/1,000 bond cost. The cities of Durham and Tualatin are yet to act on support of the resolution, but are scheduled to do so within the next few weeks, as is the Tigard-Tualatin School District. The details of the MOU are being worked out by all parties. When all resolutions are approved and a MOU is completed, they will be forwarded to the County Board of Commissioners. i i a 3 Goals Update Page 3 April 2000 3. Assist the Tigard Central Business District Association to develop a piano for the downtown. Staff Responsible: Community Development Director Tina Hendryx and City Manager Bill Monahan April 2000: TCBDA contracted with the Oregon Downtown Development Association to complete a Resource Team report on downtown Tigard. A series of recommendations resulted from this effort and will serve as a plan to shape the downtown. The Resource Team believes that it is important to strengthen the downtown as the "heart" of the community. It can be achieved, in part, through elements of design, appropriate mixed use redevelopment, and capitalizing on the downtown's image, history, and culture. Creating-a strong and positive image that promotes the specialness of the downtown and marketing it to the community will define and highlight its unique role. The results of the report will be presented to Council on April 18, 2000. Goals Update Page 4 April 2000 4. Complete the City Master Plan for Parks. Staff Respcnsible: Community Development Director Jinn Hendryx and Public Works Director EdVegner. In addition, City Engineer Gus Duenas is involved in the Summerlake management plan and implementation. April 2000: Most of the current year projects included in the implementation portion of the Park System Master Plan are being carried out. Funding shortfalls have delayed the implementation of two projects (upgrade playgrounds and fenced dog park) on the 99/00 list. Staff will update Council on April 11 on the status of park projects, potential land purchases, and available grant funding. Goals Update Page 5 April 2000 5. Determine the City's long-term water suppiy. Staff Responsible: Public Works Director Ed Wegner and City Manager Bill Monahan April 2000: The City along with its Intergovernmental Water Board members is presently looking at the following three long- term water supply options: Portland Water Bureau The wholesale water group has hired Paul Matthews of Integrated Utility Group to negotiate with the Portland Water Bureau on the wholesale water contract. Tigard's proportionate share of the contract is $23,101. There is no target date at this time for a report from the consultant. s Joint Water Commission The Joint Water Commission has hired Economic Engineering Services (EES) to work on their facility plan and cost allocation study. After JWC reviews this information they will forward it to Tigard for review. South Fork Water Commission The South Fork Water Commission has voted on continuing to study the idea of equity ownership and is preparing an RFP to move forward with this study. Once the RFP has been approved, and a contract issued, Tigard will know what their proportionate share of the project will be. At this time, there are no target dates for these matters. Goals Update Page 6 April 2000 6. Establish an annexation policy for the City. Staff Responsible: Community Development Director ]im Hendryx April 2000: Island areas of Walnut Island have been approved for annexation and will come into the City on May 17, 2000. Staff is in the process of developing a strategy to address Bull Mountain and "non-island" areas of Walnut Island to present to Council. Council is scheduled to discuss the annexation policy on April 25, 2000. i i i i 3 Goals Update Page 7 April 2000 7. Encourage and support private sector programs to rehabilitate housing which will be offered for rent at affordable rents, resulting in a safer environment for the tenants (public safety, fire, life, sanitary). Staff Responsible: City Manager Bill Monahan April 2000: On March 28, 2000, the City Council approved the request of Community Partners for Affordable Housing to grant a tax exemption. This is the third annual exemption granted by the City for the Villa La Paz property. Sheila Greenlaw- Fink of CPAH also reported that they have submitted an application for funding for the construction of new housing at a site in the northeast section of Tigard. That application is now pending review. CPAH is also interested in obtaining additional existing housing to manage for lower income residents. The agency hopes to balance their property ownership with a mix of existing and new housing before undertaking another acquisition and rehabilitation project such as that undertaken at Villa La Paz. Goals Update Page 8 April 2000 8. Develop a demonstration bus program for Tigard intra-city services to be submitted to Tri-Met for consideration in 2000. Staff Responsible: City Manager Bill Monahan and Administrative Staff April 2000: Community Development staff has met with Tri-Met staff as well as the Westside Transportation Alliance and others to discuss the possibility of providing bus service throughout Tigard, to serve those areas that have populations which would benefit from service. A meeting was held on January 20, 2000, where the Oregon Office of Energy provided information on programs that could be of benefit to Tigard residents. At the close of the January 20 meeting, Tri-Met staff offered to help City staff to develop a transit needs survey which will be placed in the June, 2000 Cityscape to assess the need and interest of the community for developing demonstration bus service. Staff will be presenting a draft Community Transit Needs survey for City Council review and approval at the April 18 City Council workshop meeting. The revised survey will then be included in the June Cityscape for City residents to fill out and return to the City Planning staff. Goals Update Page 9 April 2000 IIIN Task Update The 2000 Goal Setting also resulted in creation of tasks to be completed in 2000. The status of these tasks is as follows: 1. Support development of the Washington Square Regional Center Plan -a task force developed a plan that is now before Council for action in February. Further work on the need to coordinate the improvement of infrastructure at the time of development will be completed. Staff Responsible: Community Development Director Jim Hendryx April 2000: Council approved the Zoning and Comprehensive Plan Amendments with delayed implementation until issues of storm water, open space, and funding of infrastructure are addressed. Staff is currently working on developing a scope of work to address these issues. Goals Update Paae 10 April 2000 r 2. Expand the use of the City's web page - the City n rude significant strides in 1999 and will place even greater emphasis on using the web page as a communication tool in 2000. Staff Responsible: Finance Director Craig Prosser April 2000: Nancy Lof, Information Processing Technician, has. attended additional training on web site technology. New software was purchased to optimize photographs, which allows faster user load times when accessing our site. For an example, the City Council page was redesigned with this new software. An internal Web Steering Committee has had an initial meeting. One representative from each department attends meetings on a quarterly basis and works with Nancy and their departments to continuously review, update, and expand use of this communication tool. Examples of changes and uses of the web site include: e Updates of the progress (and meeting announcements) of the Transportation Bond Task Force. o New links added; i.e., to ODOT. ® New maps available for public view. ® A welcome message to the newly annexed Walnut Island residents. o News releases. Local, county, and regional governments are working to assist one another to develop links and explore new developments in this technology. Metro is coordinating a Schedule of meeting topics; staff will monitor this schedule to determine whether a representative should attend. Goals Update Page 11 April 2000 R ENRON 3. (New) Strive for implementing a paperless Council meeting in 2000, Staff will investigate the steps involved to convert to Council use of notebook computers, receiving Council packet information via the internet, rather than the present Council packet materials. Staff Responsible: Network Services Director Paul deBruyn and Cathy Wheatley April 2000: Paul deBruyn and Cathy Wheatley met to review ideas for transitioning to a "paperless City Council meeting packet." Paul is in the process of identifying equipment needed (for example, should we purchase laptops for each City COUncil member) and the best way to transmit the City Council packet to the City Council members. Paul and Cathy are also reviewing what other cities are doing in this area. \\TIG333\USRIDEPTSIHDMICATHYICOUNCILIGOAL UPDATE - 2000.DOC Goals Update Page 12 April 2000 NNW Billie