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City Council Packet - 01/17/2000
CITY OF TIGARD x V J AGENDA TIGARD CITY COUNCIL SPECIAL MEETING GOAL SETTING JANUARY 17, 2000 1:00 PM i . COUNCIL GOAL SETTING SESSION Council to meet to review last year's Council Goals and to set goals for the current year. 2. ADJOURNMENT I:\ADM\CATFMCCA\000117.00C 1 i i 1 I COUNCIL AGENDA - JANUARY 9 9, •2000 - PAGE 1 c . Agenda Item No. 31 Meeting of 2 2z 'L TIGARD CITY COUNCIL MINUTES JANUARY 17, 2000, SPECIAL MEETING Red Rock Creek Conference Room Tigard City Hall Meeting Called to Order at 1:00 p.m. Council Present: Council President, Brian Moore, Councilors Paul Hunt, Joyce Patton, and Ken Sckeckla Mayor Jim Nicoli was absent due to illness. Others Present: City Manager, Bill Monahan, and Tigard Times Reporter, Jennifer Bent AGENDA BUILDING The meeting began with agenda building for the afternoon's discussion. Council members suggested that the following items be discussed in addition to the 1999 goals and ideas for the 2000 goals: 1. City attorney contract 2. Library - what should we do 3. Water operations - a proposal that is being mentioned by certain citizens that the IWB or Tigard Water District operate the system 4. Use of consultants for City work 5. Contracting out for services. Specifically, do we use the same consulting firms over and over? 6. Do we use task forces too often when Council must make the ultimate decision. Does the use of Task forces add time to the process and is it worthwhile? 7. The multi-purpose building at Cook Park - should we propose holding a few productions this year? 8. The Chamber of Commerce map update 9. Public works and engineering projects Tigard City Council Special meeting 1/17/00 Page 1 of 6 a 1999 GOALS Council then discussed each of the goals from 1999. The discussion went as follows: 1. Complete the City's transportation improvement program development - Council directed that we keep going as planned. Staff should continue to complete the transportation system plan (TSP) and continue towards a road bond ballot in November, 2000. Councilor Hunt expressed his concern that the road bond measure and the creation of the Atfalati recreation district would be on the same ballot. He indicated he is opposed to the bond for roads if Atfalati is also on the ballot. He also expressed that he would like to support the road bond measure. 2. Participate in a study of the recreation district, and upon completion of the study, determine the City's level of support - Discussion on this goal centered on gaining further information on what the district would offer to citizens so that the City Council may make an informed decision. Questions were raised as to what other jurisdictions planned to be either in or out of the boundaries of the district. It was noted that the proposal will come to the Council in March to decide whether or not to support forwarding a request to the Washington County Board of Commissioners that creation of the Atfalati recreation district be on the November 2000 ballot. Council said that it needs more definition on what the program is, specifically, what will the programs do, what will happen relative to the Tigard-Tualatin School District properties and facilities, what will the Tigard-Tualatin School District apply savings to resulting from the potential giving up of responsibility for operating the Tigard Swim Center: Council indicated that it needs more information on cost issues which are controlled by who is in the district, the boundary of the district, the cost for citizens, and Council expressed concern that the district is trying to do too much for too many. Council stated that the district needs to be focused on what they plan to accomplish. Council directed that this issue be brought to the March workshop meeting for a presentation by Atfalati and public works representatives. A decision on whether to forward the matter to the Washington County Commissioners would take place at the March 22 Council meeting. Tigard City Council Special meeting 1/17/00 Page 2 of 6 3. Assist the Tigard Central Business District Association to develop a plan for the downtown - Council acknowledged that the Association is going forward slowly in the development of a plan. The Association will be using the Oregon Downtown Development Association Resource Team in February to develop data and issues pertaining to the downtown. Council recognizes that there are some issues to be resolved between the Chamber of Commerce and Tigard Central Business District Association. Council directed that this goa! be maintained for the year 2000 and that funds be proposed for consideration by the Council and Budget Committee for the fiscal year 2000-2001 to support the activities of the Association. 4. Complete the City Master Plan for Parks - Council discussed the need for a parks systems development charge in the unincorporated urban services area. Council stressed the need for promoting to the Washington County Board of Commissioners creation of a systems development charge as significant funding is not being collected as residential development occurs in the area. At the same time, there was a growing demand for parks and facilities and there will be an expectation that the greenspaces purchased by Washington County and the City in the unincorporated areas will be made available for use. There was also discussion about the status of Cook Park. Council asked that Ed Wegner and the Atfalati recreation district scheduled a discussion with the Council to talk about the status of Cook Park projects. Essentially, Council questioned whether Atfalati has followed through with their commitment and Council wanted to know what the City is doing to complete the City-funded projects. 5. Water - The City will continue to evaluate alternative sources of long-term water supply. i 6. Annexation - 7 The Council will take action on the Walnut Island and other island annexations during February. Following that, Council will revisit issues of policy which apply to non-island annexations. Essentially, Council must determine whether the City should take a more active role in encouraging annexation. Councilor Hunt noted Tigard City Council Special meeting 1/17/00 Page 3 of 6 1111~M as. 10111 a that the staff did an excellent job of informing the residents of the Walnut Island area regarding the pros and cons of annexation. 7. Affordable housing - Council discussed its satisfaction with the creation and implementation of the property maintenance code (housing code). Now, Council wants to target support of private financing of affordable housing within the community. Council would like to have private non-profits seek private funding for the rehabilitation of existing multi-family housing units, which then can be offered on the market at affordable rents. During the year, staff will contact the Community Partners for Affordable Housing (CPAH) to inquire of them what they are doing to generate more program's like their successful Villa La Paz units. Council recalls that CPAH advised the City that they would be going for more projects in the future. We should invite them to discuss their plans with the City Council when they appear before the Council asking for an update on the real estate tax break which they have received the last couple years. 8. Community events - During the past year the Council discussed the City's role in community events. It was decided that we would continue with the support of those events which we currently have. We will not try to create more events. There was discussion about the need to make the public aware of the availability of the Bishop-Scheckla multi- purpose facility for performance events. Staff will develop an outreach effort to make the public aware of the availability of the multi-purpose shelter. We'll offer the pavilion at no fee for those performance events which are offered at no fee for public attendance. 9. Tri-Met intra-city service - Council discussed the progress made during the past year. Discussions have been held with representatives of Tri-Met about the possibility of creating intra-city bus service. Council is particularly interested in bus service on Walnut beyond 121' out to Barrows Road, Bonita Road, and Durham Road. Council also expressed concern about the appearance of bus stops and garbage receptacles at stops within the City. Specifically, Council expressed concern about the stops at Pacific Highway at the Tigard Cinemas and at Hall Boulevard, just above Durham Road. The Community Development Department Code Enforcement Officer will check into the situation at the shelters. Tigard City Council Special meeting 1/17/00 Page 4 of 6 Council suggested that the staff perform a survey of the community to determine if the public feels that there is a need for intra-city bus service. An effort will also be made to determine if the potential routes initially identified by the staff and Council as being of concern mirror those of the public which would utilize them. Based upon the survey results, staff will come up with a specific program for consideration by City Council. Then, the proposal can be put forth to Tri-Met showing Tri-Met what we want as a community, and what we propose that their share of the program be. It was also suggested that we involve Steve Clark as a participant as he has recent experience working with Tri-Met on its systems upgrade. The title of the goal has been changed from "promote infra-city Tri-Met bus routes" to "develop a demonstration bus program for infra-city for submittal to Tri-Met this year." 10. Tasks - The City had three tasks which were addressed in 1999. They were: a. Support development of the Washington Square Regional Center Plan b. Continue to improve communication within the Council c. Expand the use of the City's web page Council will take final action on the Washington Square Regional Center Plan during the month of February. Sufficient progress is being made. Communication within the City Council has improved and will be reviewed again in accordance with the Council groundrules schedule. The use of the City's web page was expanded during the past year. More resources and emphasis will be placed on improving the web page. Council also requested that staff investigate the possibility of creating a "paper-less Council meeting." The staff will look into what is involved to move toward a paper-less Council meeting. For instance, notebook computers and internet access between Council and the City web page will be necessary. Staff will scope out the proposal and bring back a proposal for Council consideration. Tigard City Council Special meeting 1/17/00 Page 5 of 6 OTHER DISCUSSION POINTS Liaison Roles The Council also discussed the Council liaison role. There is some confusion whether the member of the Council participating in a liaison capacity has authority to give personal opinion or must base comments on discussion with Council. The members of Council agreed that if a liaison is not sure that they can represent the Council 100 percent they should make a comment to that effect and return to the Council to obtain direction. It was also clarified that the person elected or appointed to serve as the City's liaison is the person with the actual vote or "say" at the meeting of the committee to which that Council member is a liaison. Task Force Issues There was some discussion about the use of task forces and when the creation of a task force might be appropriate. City Attorney The City Attorney's office has undergone some personnel changes recently. Council would like to discuss with the City Attorney his plans to provide staff resources to City Council meetings and other City needs during the coming year. Public Facilities Council discussed the task of the Library Expansion Committee and whether a change of direction should be suggested. Council discussed whether expanding the Library on the present site is the appropriate direction to go. If an expansion on-site is pursued, the expanded library can not be built to the size required to serve our population. There are site constraints due to the proximity to wetlands and Hall Boulevard. Council suggested that it engage in a conversation with the Budget Committee on January 18 to arrive at a course of action. Within that discussion Council will decide whether. to change the direction given to the Library Expansion Committee and determine whether an architect should be hired to assist in identifying sites for consideration. Alternative funding sources and the potential for staging building construction also should be considered. The special meeting of the Tigard City Council concluded at approximately 6:00 p.m. By: Attest: William A. Mon an, City Manager Council President, City of Tigard Date: Z qz 1AADM\CATHY\CCM\000117. DOC Tigard City Council Special meeting 1/17/00 Page 6 of 6 -11 MME Index of Packet Materials 1/17/00 Special Council Meeting Goal Setting 1. Latest Goal Update with Information on Goal Steps from Jim Hendryx and Gus Duenas. 2. Public Facility Plan Information 3. Council Ground Rules 4. Draft Agenda for 1/25/00 Tentative Agenda Chart Long Range Agenda Items to be Scheduled 5. Council & Staff Liaison Appointments Council Goal Update (with comments about goads from Jim Hendryx and Gus Duenas) i { { i { f CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed G nu- )-7/ aoDo ~P C~ Cc.e a~ u~►-1 C.i ( e e STATE OF OREGON ) County of Washington ) ss City of Tigard ) being first duly swom, on oath, depose and say: That I posted in the following public and conspicuous places a copy of Notice of Special Meeting for the Council Meeting dated Ja vu r7 a copy of said notice being her ?to attached and by reference Made a part hereof on the 10 6' day of ✓ c u X99--- . a~t~o OS fG £D ZoV GI-77-1 PALL Lv86 `'j l Fa~c P -~D 7rr, l j 75-&,o - 77W O ,--IQ fo -e.nI - T a.~ e s C - Subscribed and swom to before me this -"-day of T 499-- 2000 . Notary Public for Oregon { My Commission expires: ID-/D - 03 ~I f~ a OFFICIAL Srx a aA h:\1og1n\cathAa4(p08t1 NOrAR1r N11311711011 ARY OC it am NOTICE OF SPECIAL CITY COUNCIL MEET114G January 17, 2000 1:00 p.m. Tigard City Hall Red Rock Creek Conference Room 13125 SW Hall Boulevard Tigard, Oregon Notice is hereby given that the Tigard City Council will hold a Special City Council Meeting on Monday, January 17, at 1:00 p.m., at. the Tigard City Hall in the Red Rock Creek. Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is to review last year's Council goals and to set goals for the current year. The Council may also go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) & (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. All discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. For further information, please contact City Recorder Cathy Wheatley by calling 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon. 4lu rtf It"o City Recorder c: Jennifer Bent c/o Tigard Times ( Fax No. 620-3433) Emily Tsao c/o Metro SW Oregonian (Fax No. 968-6061) Post: City Hall Lobby Date of Notice: January 12, 2000 I:\ADM\CATHY\CCAW OTICE4.DOC ONE g1jill 01/12/00 15:12 0&503 684 7297 CITY OF TIGARD 0001 ACTIVITY REPORT TRANSMISSION OK TX/RX NO. 2562 CONNECTION TEL 9686061 CONNECTION ID START TIME 01/12 15:11 USAGE TIME 00'41 PAGES I RESULT OK NOTICE OF SPECIAL CITY COUNCIL MEETING January 17, 2000 - 1:00 p.m. Tigard City Hall Red Rock Creek Conference Room 13125 SW Hall Boulevard Tigard, 'Oregon Notice is hereby given that the Tigard City Council will hold a Special City Council Meeting on Monday, January 17, at 1:00 p.m., at. the Tigard City Hall In the Red Rock Creek- Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is to review last year's Council goals and to set goals for the current year. The Council may also go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) at (h) to discuss tabor relations, real property transactions, exempt public records, and current and pending. litigation issues. All discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. For further information, please contact City Recorder Cathy Wheatley by calling 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon. . r~ NOTICE OF SPECIAL CITY COUNCIL MEETING January 17, 2000 1:00 p.m. Tigard City !-fall Red Rock Creek Conference Room , 13125 SW Hall Boulevard Tigard, Oregon Notice is hereby given that the Tigard City Council will hold a Special City Council Meeting on Monday, January 17, at 1:00 p.m., at. the Tigard City Hall in the Red Rock Creek. Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is to review last year's Council goals and to set goals for the current year. The Council may also go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) at (h) to discuss labor relations, real property transactions, exempt public records, and current and pending- litigation issues. All discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this-session. For further information, please contact City Recorder Cathy Wheatley by calling 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon. rLe J,/O City Recorder c: Jennifer Bent c/o Tigard Times ( Fax No. 620-3433) E ily Tsao c/o Metro SW Oregonian (Fax No. 968-60 Post: City Hall Lobby Date of Notice: January 12, 2000 1M0iMlCATHY%CCAW0TICE4.D0C IN I - No oil NOTICE OF SPECIAL CITY COUNCIL MEETING January 17, 2000 - 1:00 p.m. Tigard City Hall Red Rock Creek Conference Room 13125 SW Hall Boulevard Tigard, Oregon Notice is hereby given that the Tigard City Council will hold a Special City Council Meeting on Monday, January 17, at 1:00 p.m., at. the Tigard City Hall in the Red Rock Creek. Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is to review last year's Council goals and to set goals for the current year. The Council may also go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) Sz (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. All discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. For further information, please contact City Recorder Cathy Wheatley by calling 639-4171 or at 13125 SW Hail Boulevard, Tigard, Oregon. n-e City Recorder c: Jennifer Bent c/o Tigard Times ( Fax No. 620-3433) Emily Tsao c/o Metro SW Oregonian (Fax No. 966-6061) Post: City Hall Lobby Date of Notice: January 12, 2000 I:WDM%CATHY\CCAW OTICE4.DOC Ell 6111 I= 11111M 01!12/00 15:16 $`503 684 7297 CITY OF TIGARD 0001 xxxxxxxxxxx;xxxxxxxxxxxxxxx xxx ACTIVITY REPORT xxx xxxxxxx$xxxxxxxxxxxxxxxxxxx TRANSMISSION OK TX/RX NO. 2564 CONNECTION TEL 5036203433 503 CONNECTION ID TIGARD TIMES START TIME 01/12 15:15 USAGE TIME 00'43 PAGES I RESULT OK NOTICE OF SPECIAL CITY COUNCIL MEETING January 17, 2000 - 1:00 p.m. Tigard City Hall Red Rock Creels Conference Room 13125 SW Hall Boulevard Tigard, Oregon An" IN Notice is hereby given that -the Tigard City Council will hold a Special City Council Meeting on Monday, January 17, at 1:00 p.m., at. the Tigard City Hall in the Red Rock Creek. Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is to review last year's Council goals and to set goals for the current year. The Council may also go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) at (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. All discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. For further information, please contact City Recorder Cathy Wheatley by calling 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon. /11 PE 11M M loll 11111111 111111 1T flnal December 1999 GOAL A specific new direction Council wants to take or a specific chaff in past direction, or a specific position the City wants to advocate. [b Gus • Complete the City's transportation improvement program development. Update: March 1999 The Transportation System Plan (TSP) Update Study is nearing completion. During the Council meeting on February 9, 1999, DKS, Inc. presented the transportation system alternatives required to meet the traffic demands for the next 15-20 years. During that meeting, DKS proposed to include the other elements necessary to complete the TSP and devised a citizen involvement process to take it towards completion and adoption. At the March 16, 1999 workshop meeting, potential road bond projects will be presented to City Council for discussion and input. The projects that are finally selected will be part of a Road Bond issue to be placed on the ballot for November 2000. There are currently two task forces being formed. One task force would deal with the TSP completion and adoption. The proposed TSP Public Involvement Process was presented to City Council for discussion and approved during the March 9, 1999 Council meeting. The plan is to complete the process and have the TSP adopted within about a year after initiation of the process. The second task force will focus on determination of the size of bond issue, selection of the final Road Bond projects, then on the citizen process to help sell the projects and the bond issue for the November ballot in the year 2000. Update: Goals & Tasks - Page 1 Update: June 1999 The Task Force for the TSP completion and adoption was formed and conducted its first meeting on May 17, 1999. The Task force consists of the Planning Commission members as the review group together with three additional citizens who represent business, bicycle and transit interests. The group will meet monthly over the next few months. The intent is to complete the public involvement process and have the TSP Update completed by the end of the calendar year. The actual adoption of the TSP is anticipated in early 2000. The "motor vehicle" portion of the TSP is basically completed, but the final project listing and report will be prepared after the other portions and the public involvement process are completed. This particular segment of the Council goal is approximately 50% completed. The Transportation Bond Task Force was likewise formed and conducted its first meeting on April 26, 1999. The Task Force is composed of two City Councilors, two Planning Commission members, and eight Tigard citizens representing a cross-section of the community. This Task Force has already met four times and will continue to meet over the next six months with the intention of completing its work and presenting the proposed Transportation Bond projects to City Council in November 1999. The Bond projects approved by City Council would be entered into the year 2000 election ballot for consideration by the voters. The Task Force elected Steve Clark as Chairperson and Mark Padgett as Vice-Chairperson. This segment of the Council goal is approximately 10% completed with the bulk of the work remaining over the summer and fall months. Update: Goals & Tasks - Page 2 1111101 min November 1999: The Transportation System Update Plan (TSP) development process continued during the summer months. The Task Force appointed has made significant process in developing the draft plan, which includes the motor vehicle element and other alternative modes of transportation. The chapters on motor vehicles and other modes have already been drafted, and the plan development process is now focusing on the financial element. A meeting is scheduled in December to review the action plans. The work in development of the draft plan is at least 90% completed. Completion of the draft plan is expected by January 2000. Since the typical time frame for adoption of such a plan is six months after completion of the draft, the updated Transportation System Plan should be adopted in mid-2000. The Transportation Bond Task Force appointed by City Council to select projects for a proposed transportation bond issue during the year 2000 has been meeting during the summer months. The Task Force developed criteria for project selection, then compiled an extensive list of projects for consideration. The projects include street reconstruction and expansion, safety-related improvements, sidewalks, bike paths, and streetlights. A citizen involvement meeting was conducted on October 20, 1999 to receive citizen input on the proposed projects, and to gauge public feeling on the size of bond issue that would be acceptable to voters. The Task Force met on November 3, 1999 to review and discuss the comments received at the citizen involvement meeting. The Task Force decided to extend the public involvement process to ensure that ample opportunity is given for public awareness and comment. The Task Force will be conducting at least three more public meetings at various locations throughout the City in February 2000. In addition, the Proposed Transportation Bond will be a main topic at the February 3, 2000 CIT meeting. At this point, the work of the Task Force in developing the list of projects for recommendation to City Council is approximately 60% completed. The Task Force will again meet on December 8, 1999 to further review and discuss the proposed projects, and to plan for the upcoming public involvement meetings. The package of projects and bond issue recommendations will be formulated and presented to the Planning Commission and City Council after completion of the public involvement process. Assuming Council approval of the bond package, the Task Force will actively participate in promoting the bond issue for passage. December 1999: The Transportation System Update Plan (TSP) development process continued during the summer months. The Task Force appointed has made significant process in developing the draft plan, which includes the motor vehicle element and other alternative modes of transportation. A meeting is scheduled in January 2000 to review the action plans. The work in development of the draft plan is at least 90% completed. Completion of the draft plan is expected by February 2000. The updated Transportation System Plan should be adopted in April or May 2000. Continued on Next Page... Update: Goals & Tasks - Page 3 December 1999 (continued from previous page): The Transportation Bond Task Force appointed by City Council to select projects for a proposed transportation bond issue during the year 2000 has been meeting during the summer months. The Task Force developed criteria for project selection, then compiled an extensive list of projects for consideration. The projects include street reconstruction and expansion, safety-related improvements, sidewalks, bike paths, and streetlights. A citizen involvement meeting was conducted on October 20, 1999 to receive citizen input on the proposed projects, and to gauge public feeling on the size of bond issue that would be acceptable to voters. The Task Force met on November 3, 1999 to review and discuss the comments received at the citizen involvement meeting. At that meeting, the Task Force determined that even more citizen input is needed to help the Task Force develop a package of projects to recommend to Planning Commission and City Council. To solicit comments from a broad cross-section of the community, the Task Force has scheduled a series of meetings at various locations throughout the City in February 2000. The first meeting will be a presentation to the Citizen Involvement Teams on February 3, 2000 at the Tigard Senior Center. The other meetings will be open house format scheduled as follows: February 9, 2000 at Fowler Middle School, February 16, 2000 at Conklin Hall, Metzger United Methodist Church, and February 24, 2000 at Tigard High School. The Task Force met again on December 8, 1999 to further review and discuss the proposed projects, and to plan for the upcoming public involvement meetings. At this point, the work of the Task Force in developing the list of projects is approximately 60% completed. The package of projects and bond issue recommendations will be formulated and presented to the Planning Commission and City Council after completion of the public involvement process. The presentation to the Planning Commission is tentatively scheduled for April 2000 followed by presentation to City Council in May 2000. Assuming Council approval of the bond package, the bond measure will be submitted for voter approval in the November 2000 general election. The Task Force will actively participate in promoting the bond issue for passage. lb Ed • Participate in a study of a recreation district, and, upon completion of the study, determine the City's level of support. Update: March 1999 A Task Force has been formed. The Task Force's first meeting was February 24, 1999. The Task Force will meet on the fourth Wednesday of each month at TTSD Administration Offices at 7:00 p.m. A Request for Proposal (RFP) is being advertised to select a consultant to assist the Task Force. Payment for this expenditure is from the $15,000 allocation approved by City Council. Update: Goals & Tasks - Page 4 gill liiii'llaillillilill~ill Update: June 1999 Cogan Owen Cogan has been hired as the consultant to assist the Task Force. The consultant will be holding group interviews in July and August. The City Council and selected staff will be invited to participate. The City of Tualatin has opted not to participate in the Task Force. The Cities of Sherwood, Durham and Tigard; the School Districts for Sherwood and Tigard-Tualatin; and Washington County are contributing financially. Mayor Nicoli and Public Works Director Ed Wegner are on the Steering Committee. Target date for completion of this project: November 2001 Election. Update: November 1999 Monthly Steering Committee meetings are held with Ed Wegner or Jeff Munro and Mayor Nicoli, who represent Tigard. On October 25, 1999, a public meeting for citizens and Task Force Members is scheduled at Tigard High School, 7 - 9 p.m. On November 10, 1999, Cogan Owens and Cogan will facilitate a workshop for elected officials regarding governance options for a proposed park and recreation district. The consultant prepared a draft "district alternatives analysis," which are under review by the Steering Committee and elected officials. Copies are available to the public and can be obtained by calling Twila Willson at Public Works at 639-4171, Ext. 409. Update December 1999: At the December 7 Council meeting, Dave Nicoli, Chair of the Park & Recreation Task Force and D.K. Heferenen of Cogan Owens Cogan updated the Council on the work completed to date by the task force that is studying the feasibility of the concept of a park and recreation district. The major objective of the task force is to look at a district that would provide services not currently being provided. District area includes communities of Durham, Sherwood, Tualatin, Tigard, and the Tigard-Tualatin School and Durham School Districts. The initial public opinion poll indicated 80 percent of voters would be willing to support a park and recreation district. However, before proceeding a more comprehensive survey would be advisable. In addition the Task Force would want architectural drawings of proposed recreation center buildings for voters to view. Because of the added costs of the survey, the City of Tigard was asked if it would support a request for an additional $9,000. The majority of Council (Mayor Nicoli, and Councilors Moore and Patton) indicated support of additional expenditure of approximately $9,000 for consultant work. The plan is to request that Washington County put this ballot question before the voters on this matter in November 2000. Each participating agency will need to adopt resolutions of support by March 30. Update: Goals & Tasks - Page 5 Ri Jim • Assist the Tigard Central Business District Association to develop a plan for the downtown. Update: March 1999 The Association presented their Downtown Action Plan to Council in February. They are proceeding with a preliminary funding request for assistance from the City to complete initial work on long-term funding for the Association. Furthermore, they are evaluating how to proceed with long-range planning for the future of the area. The Association will report to Council in coming months. It is anticipated that the Association will be formally filing with the State of Oregon within the next 30 days. The Board formally adopted the following mission statement for the Association: The Mission of the Tigard Central Business District Association is to set the course for the future of the central downtown area that will promote the health and viability of the community and businesses while preserving the unique qualities of downtown Tigard and providing a safe environment for families and individuals to work, live and gather. Update: June 1999 No action since the last update. Tigard Central Business District Association (TCBDA) awaiting filing with the IRS. This project goal is approximately 20% completed. Public outreach would occur in subsequent phases of this pr--.Ject. Community Development Administration has budgeted $50,000 in the 1999/2000 budget to be utilized should the TCBDA develop a request and plan that are approved by Council. Update: November 1999 TCBDA provided Council with an update at the September 21, 1999, Workshop Meeting. On September 28, 1999, Council authorized funds to TCBDA to contract with the Oregon Downtown Development Association (ODDA) for consultant services to carry out TCBDA's Action Plan. This goal is 30% complete. Meetings are continuing between TCBDA and ODDA. The Association is looking at having ODDA provide an intensive three-day evaluation of the downtown in February 2000. The evaluation would include recommendations on streetscape, marketing, and parking. Update: Goals & Tasks - Page 6 Update: December 1999 The ODDA Resource Team is scheduled for 2/8 - 2/10 to collect, analyze and present information related to downtown redevelopment. The team will meet with community stakeholders and lead Bpbli~ meetings to collect ideas and information. We have scheduled time on th 2/1 ouncil workshop for an update on the project. Update: Goals & Tasks - Page 7 c. Ib Jim • Complete the City master plan for arks. Update: March 1999 City Council approved the Master Plan for Parks on March 9, 1999. Staff will initiate work on the Capital Improvements Plan for Parks in the coming months. This will include asking the CIT's for input. The ten-year implementation or "Capital Improvement Plan" contained in the master plan will be considered for adoption after the county acts on the City's request to be granted the authority to extend the City System Development Charge to new development inside the Urban Services Area. The timeline for county consideration on the City's request is unknown at this time. Next month, a list of projects proposed for fiscal year 1999/2000 will be forwarded to Council as part of the annual budget process, which included extensive, citywide public involvement. Update: June 1999 - This goal is semi-complete. Now specific plans are needed for some parks. A proposal for development of a plan for Summerlake Park is now being considered by staff. If initiated, the plan should be developed and presented to Council within six months. Update: November 1999 A meeting was held on September 30 with residents of the Summerlake Park area to discuss future plans for the park. Council received information on this meeting in the October 22, 1999, newsletter. A proposal by the consultants, MIG, has been accepted and MIG is developing the master plan. The second of these community meeting swill be held on November 18 for presentation of a preliminary plan. A third meeting will be scheduled. Update: December 1999 Two Summerlake Park community workshops have been.held to date. On November 16, the Council decided to create a special task force to look at the feasibility of constructing an off-line pond as part of the park master plan. The ongoing park master plan work has been put on hold until the task force has completed its work. &,a I' "a s~~y4 Update: Goals & Tasks - Page 8 lb Ed Determine the City's long-term water supply. Update: March 1999 Since December 1998, City Council, staff, an Advisory Task Force, and citizens have been reviewing, studying and discussing the two scenarios. The Council will hear public comment on March 23 and the Task Force recomni~endation on April 13. On April 27, the Council is scheduled to vote on a direction for st mring a long-term water source. A citizen group is gathering signatures for a Ballot Measure requiring a vote before going to the Willamette River as a source for drinking water. Task Force meeting dates and key meeting topics are listed below: 1. February 18 - Introductory Meeting 2. February 25 - Willamette River Proposal 3. March 4 - Portland Proposal, Comparative Questions 4. March 11 - Citizens for Safe Water Presentation 5. March 18 - Cost Analyzed Options, Further Discussion of Raw Water Monitoring Citizen participation was encouraged through events such as the two water forums. Trips to the Hillsboro and Corvallis plants were conducted. Update: June 1999 On April 27, 1999, the City Council voted unanimously to go to the Willamette River as our primary long-term drinking water source. The citizen group, Citizens for Safe Water, gathered enough signatures for an initiative for the September 21, 1999, ballot. The ballot title caption reads as follows: "Voter approval requirement for Willamette River as drinking water source." Whether or not this goal can be considered completed depends on the outcome of the September 21, 1999, election and post-election activities. i i Update: December 1999 The ballot initiative titled "Water Approval Requirement for Willamette River as Drinking Water Source" passed. Wilsonville will proceed with the construction of a water treatment plant this fall. Tigard, along with other WWSA agencies, will be given an opportunity to participate. At the present time we are studying our options regarding Tigard's long-term water source. Update: Goals & Tasks - Page 9 111111N i [b Jim • Establish an annexation policy for the City. Update: March 1999 An update was given to Council on February 16, 1999, on the new annexation procedure. A progress report was given on the annexation work program. Community Development is evaluating resources needed to complete Council's goal of establishing an annexation policy for Tigard. Staff is also evaluating the cost of hiring a consultant to complete portions of this work. Council will be updated in April. Update: June 1999 Council directed staff to expedite the analysis of feasibility of annexing the Walnut Island. Staff is preparing a "critical path" schedule for any potential annexations involving the Walnut Island. Council discussed the annexation of the Walnut Island on April 27, 1999. Council direction was for staff to develop a public relations program with assistance from with cooperation with Washington County. Sewer service to this area will need to be reviewed along with needs in areas already within the City boundaries. The Council asked staff to develop a sewer plan for Council's review. The target date for annexation of this area was set for March 31, 2000. Discussions will be held with Washington County on their role in this process. Council will hear a presentation in the fall from Community Development staff that explains the schedule and process for reviewing the Walnut Island annexation. Update: November 1999 In October, the City conducted two public workshops to offer information to Walnut Island residents and answer questions. A cost and benefits analysis was made available to area residents. A City Council meeting will be held on December 7 to discuss initiation of annexation of the Walnut Island. Update: December 1999 On December 7, the City Council voted to initiate annexation of the 15 islands that make up the Walnut Island annexation area. A public hearing is scheduled for February 8 before City Council. Council has also directed staff to prepare a schedule to take in the non-island areas in the next year. Update: Goals & Tasks - Page 10 Fb Bill • Encourage and support private sector programs to rehabilitate housing which will be offered for rent at affordable rents, resulting in a safer environment for the tenants (public safety, fire, life, sanitary). Update: March 1999 Property Maintenance Code (Housing Code) was adopted and becomes effective 5/3/99. This is one component of this goal. Staff will now seek Council direction on the tasks necessary to complete this goal. To date, no progress has been made on this goal. An outline of objectives and activities to achieve the goal will be developed. Staff from Administration, Police and Community Development will brainstorm ideas for encouraging providers of affordable housing to consider Tigard for programs such as 1) acquiring and connecting existing housing into affordable housing units operated by nonprofits, 2) upgrading existing units to be offered at affordable rents while remaining in the ownership of private sector owners, 3) programs to be offered to private and/or nonprofit housing operators which will enhance public safety within the units, or 4) preventing deterioration of existing housing stock. Update: June 1999 The Property Maintenance Code went into effect on May 3, 1999. The program is staffed and operating. Update: November 1999 Council heard a presentation on the implementation of the new Housing Code on September 21,1999, from Housing Code Specialist Albert Shields. The Housing Code is off to a good start with property owners responding promptly and voluntarily; no citations have been issued. i Here are some updated statistics on the Housing Code Program since the September 21, 1999 Council Meeting: Update: Goals & Tasks - Page I 1 Complaints: Number & Disposition Sept. 21 Nov. 10 Total Complaints 56 75 Referred Out 13 17 Total in Jurisdiction 43 58 Declined (after investigation) 6 6 Accepted cases 37 52 Closed 26 37 Open 11 15 100% Voluntary Compliance No citations or summons Complaints: By Type of Property Sept. 21 Nov. 10 Total in Jurisdiction 43 58 Multi Unit Rental 22 27 Single Family Rental 7 12 Total Rental 29 39 Single-Family, Owner Occupied 14 19 Housing Code Only 3 5 Building Code 11 14 Update: December 1999 The City Manager met with Community Development Director Jim Hendryx to discuss the need for the Planning section to research and become familiar with affordable housing programs, funding sources, and recent successful efforts in other jurisdictions. Planning will develop a work program to evaluate opportunities for the City to partner with local housing providers, federal agencies, and others to develop a Tigard affordable housing program. The target will be rehabilitation, preservation, and development of more affordable housing, which meets housing code standards. Update: Goals & Tasks - Page 12 [~b Bil /Cathy • Determine the level of City support for a program of community events. Update: March 1999 This item is scheduled for Council discussion at the March 16, 1999 workshop session. Staff provided information to Council of its 1997 discussion as well as the recommendations of the Community Character and Quality of Life Visioning Action Planning Committee. Staff requested that Council discuss this goal, determine the parameters of the goal and then direct staff to do the work necessary toward implementing the goal. Update: June 1999 A subcommittee of the Budget Committee met. Through the normal budget process, the level of support for community events for 1999-2000 was established. The level of support to recognize the Festival of Balloons and the 4`h of July celebration was increased and annual commitments were discussed. In July, the City Council will be asked to establish threshold-funding levels for these two events. No application was submitted for the Country Daze; therefore, the Fiscal Year 1999-2000 budget recommended by the Budget Committee does not allocate any funding for this event. At the "Eleventh Hour" some citizens stepped forward to at least hold a parade in August to replace Country Daze and a funding request may be submitted late. This goal is about 50% complete. Update: November 1999 In December, Council will consider whether to establish a threshold-funding level for the Festival of Balloons and the 4`h of July Celebration. In addition, Council may wish to establish threshold funding for the Broadway Rose Theater Company. These events would benefit from having a commitment for funding at a certain level before seeking matching funds from other sources. Update: December 1999 On December 14, the Council and Budget Committee reviewed a proposed process to formally sponsor community events. On January 25, a resolution will be coming back to the City Council to establish guidelines for sponsored events. Update: Coals & Tasks - Page 13 lb Jim C Promote intra-City Tri Met bus routes. Update: March 1999 Staff attended a community workshop sponsored by Tri-Met on February 24, 1999, and commented on the City's desire for better service. Additionally, a meeting with Tri-Met and City staff was held on March 9, 1999. Staff will prepare a written response to follow up on the results of the meeting for Council's direction. This information will also be discussed at the March 23, 1999 Council Study Session. Community Development and Administrative staff have met with representatives of Tri- Met to discuss Tri-Met's three-year service proposal for 1999-2001. At this time, the three-year service proposal is in draft form. Representatives of Tri-Met presented the plan that is focused on short-term gains by enhancing existing service. As a result, the focus is not on additional new routes such as those proposed by Tigard. An exception to this is a tentative proposal to make a new connection between Pacific Highway, using Durham Road, connecting to Upper Boones Ferry Road and on to Tualatin. City staff expressed concern that this three-year proposal did not address Tigard's needs. We asked if alternative programs may be available for Tigard to pursue that could add service connecting the residents of multi-family housing on Bonita Road and Durham Road to job opportunities, shopping, medical needs, and schools. We asked that intra- city bus routes be developed to serve this unmet need. The Tri-Met staff is interested in working with us to explore innovative ways to partner to provide service along the lines that we have discussed. They have encouraged us to prepare and submit a proposal to the new Tri-Met Director. Tri-Met staff followed 1.1p from the meeting by contacting us and suggesting that the Tri-Met van pool program could possibly be modified to serve some of the residential areas of Tigard. The details of such a program will be discussed between Tri-Met staff and Tigard staff during the week of March 15. Once City staff receives more complete information regarding the potential use of the van pool program or other programs to suit our needs, staff will make a presentation to Council and seek direction. Update: Goals & Tasks - Page 14 Update: June 1999 Tri-Met will extend Line 43 to serve the Nimbus Business Park area; this bus service should help Tigard commuters who work in this area. Previously this line bypassed this area Dn Scholls Ferry Road. Tri-Met Planning Director Bob Stacey is scheduled to attend the July 27, 1999, City Council meeting at Council's request that a Tri-Met representative attend a Council meeting. Staff requested that Mr. Stacey come prepared with suggestions as to how the City and Tri-Met can partner with them to get results. At a meeting with Tri-Met staff, Tigard staff provided specific examples of how bus service in Tigard can be improved. One suggestion was for bus service on Bonita. Another idea was for Tri-Met to provide a bus for the City to operate. This goal is 20% complete; completion dependent upon Tri-Met. Update: November 1999 On July 27, 1999, Tri-Met Planning Director Bob Stacey met with the City Council. At that time Council heard about planned service improvements to the Tigard area and were able to comment about improvements they would like to see as well as ask Mr. Stacey questions about the three-year service plan. We are waiting to hear proposals from Tri-Met and to see if they make changes in their service plans. Bill Monahan, Jim Hendryx and Laurie Nicholson met with service planners for Tri-Met and Westside Transportation Alliance to discuss the possibility of offering a van shuttle in Tigard. Staff will be asking the City Council for input regarding transit needs in Tigard and will prepare a survey to determine transit needs. Update: December 1999 Staff will be going to Council in February to present options regarding vanpools and shuttles within the City, and will be seeking input from Council regarding who are the potential users of a shuttle program. Staff drafted a memo for this Council meeting an d sent it to Tri-Met staff for their review and input. As soon as we hear from Tri-Met the memo will be revised and staff will schedule time with Council. Update: Goals & Tasks - Page 15 MIN lm~~IIIIMIIIIIIEIIIE TASK (update - November 1999) A specific activity that is part of a department's assigned responsibilities; part of a department or individual's work program. TO BE COMPLETED THIS YEAR lb Jim • Support development of the Washington Square Regional Center Plan. Update: March 1999 Staff continues to work with the Washington Square Task Force. An update will be presented at the March 23, 1999 Council Study Session. Two open houses were held since the study was initiated. The most recent occurred on March 8, 1999, with approximately 80 people attending. The purpose of this open house was to update the public on the progress to date and get input on general land use and transportation issues. Update: June 1999 Staff continues to work with the Washington Square Task Force and are finalizing proposed land use, transportation and design standards. This task is 70% completed. Public outreach will occur throughout the project. Council has been given regular updates of Task Force activities in the weekly newsletter. Upcoming events are as follows: July 7 and 28: Task Force Meetings (2-5 p.m., Metzger Park) July 20: Joint Planning Commission/City Council Meeting (Update on Washington Square) September 15 Open House (6:30 p.m., Tigard Water Building) Update: Goals & Tasks - Page 16 Update: November 1999 A final public open house was held to present the recommendations of the Washington Square Regional Center Task Force. Public hearings are scheduled before the Planning Commission in November and City Council beginning in December. A final decision is expected in February 2000. Update: December 1999 The Council heard the staff and consultant presentations on December 14. Public testimony before the City Council is scheduled for January 25 and the Council is tentatively schedule to deliberate toward a decision on February 8. ib Bill • Continue to improve communication within the Council Update: March 1999 During the Council goal setting in December, 1998, Council suggested holding a review of groundrules after Councilor Patton has had an opportunity to participate in several Council meetings. As of the end of March, approximately ten Council meetings will have been held in 1999. A memo has been prepared to Council suggesting that a review of groundrules be held by Council in either April or May. A topic at the groundrule discussion should be whether the groundrules facilitate optimum communication within the Council or should the groundrules be modified in an effort to improve communication. If Council wishes, a facilitator could be brought in for the discussion of groundrules so that issued raised by the Council may be facilitated by an outside participant. I will be asking Council to choose a time and date for the groundrule discussion and whether or not a facilitator should be used In addition, it would helpful if Council members raised individual concerns in advance of the meeting so that staff and, if necessary, a facilitator can prepare for the meeting. Update: June 1999 Council groundrules were distributed to the Council and some minor changes were adopted. A more in-depth review will be scheduled for the August 17, 1999, workshop meeting. Update: November 1999 At the August 10, 1999 meeting, City Manager Monahan asked for any updates proposed for the Council groundrules. No changes were suggested. The next review is slated for July 2000. Update: December 1999 Council scheduled its annual goal setting for January 17, 2000. Update: Goals & Tasks - Page 17 lb Cathy Expand the use of the City's web page. Update: March 1999 The Web Committee (Nancy Lof of Office Services, Diana Lauterbach of the Library, and Cathy Wheatley of Administration) meets once a month to discuss Web improvements or any problems that have come up. Nancy has begun preparing monthly reports to track Web usage and to highlight new additions. The Library's Web page offers information for Library programs as well as links for reference purposes. Recent additions to the Tigard Website include: *The new Community Development code *A photograph on the Police page of "Tigard's Most Wanted" *Recaps of Council action starting in March 1999 *A link to Kids & Company where residents can register for classes "online" *A page on Y2K which will be updated with information so residents are aware of what the City is doing to become "Y2K ready" *On-line maps In the coming months, we'll look at placing the rest of the TMC on our site, and continue to seek ways for more interactivity. Nancy will attend a class for web design. Update: June 1999 Information Processing Technician (Office Services) Nancy Lof manages the Web Page for City Hall and meets with the Web Committee each month to discuss Web Page content. Nancy's monthly report tracks key information about the Web Page. In addition, Technical Services Specialist (Library) Diana Lauterbach, keeps the Library Page up to date. The Library Page is well worth checking out for information on programs and activities. This page is also a valuable resource for links to other very good, informative sites. Nancy has begun attending classes on Web design and recently completed the beginning class. The intermediate and advanced classes were requested in next year's budget and Nancy plans to attend both of these this next fiscal year. Diana was the "pioneer" with regard to getting the City online with the initial posting of the Library's website, which served as the prototype as we established the City's Web Page. Diana has been very busy with the new computer system WILInet; however, she plans to review the Library's website in the coming months for some major updates to the front page and to the teen section. An "Intranet" page for employees has been established. Phone lists, City forms, meeting announcements, and computer tips are a few of the features of this site. Cont. on next page... Update: Goals & Tasks - Page 18 The plan is to keep building on the site. We are looking at more interactivity, but also want to avoid growing too fast (beyond our capabilities for responsiveness and to keep information up to date). It is now possible to make reservations for meeting rooms and to file Traffic Complaint Forms by using our Web site. Update: November 1999 Staff members involved with the Web site have met in recent days with the City Manager to discuss the future of the Web site. It is anticipated that the Web page will evolve as a key component to the City's citizen-involvement and communication program. Staff is looking to improve and build capacity of this resource as quickly as possible. The frequency of cross-referencing to the Web page in the Cityscape has increased and should serve to assist in directing citizens to the Web site so that they can become accustomed to accessing this resource for City services and information. Update: December 1999 The City Manager will be meeting with staff members in January to discuss who will take the lead in enhancing the Web site and also to determine where this support will be based; i.e., Office Services, Network Services or another area. A plan will need to be developed along with a information maintenance and update policy. Assistant to the City Manager Newton is working with an employee task force on a Marketing and Communication Plan and the Web site is identified as a resource tool. 1:1ADMICATHYI000N C I L\GOALS99.DOC Update: Goals & Tasks - Page 19 iiiiiiiiiiiiiiiiiiiiill Public Facilities Information TIGARD MASTER PLAN JUN. OF 1995 IDN DIRECT CONSTRUCTION COST SUMMARY OF NEW LIBRARY & REMODEL OF EXISTING LIBRARY, CITY HALL & PUBLIC WORKS Component Area S/SI+ Cost Comments New Library Building 42,000 sf 121.76 5,113,920 Apportionment site work costs 821,500 Architectural, engineering, testing, & permit costs 20% 1,187,084 New furnishings, equipments 24,000 sf 20.00 480,000 *City will re-use Contingency fund 5% 380,125 705% of existing Finns emond fees 1.75% 139.696 furniture & furnishings 8,122,325 Comm. Development/Engineering 13,516 sf 56.80 767,709 Building Apportionment of site work 212,100 Architectural, engineering, testing, & permit costs 20% 195,962 *city will re-use Contingency fund 5% 58,789 9096 of existing Finance/Bond fees 1.75% 21.605 furniture & furnishings 1,256,165 Administration/Finance Bldg. 9,200 sf 26.00 239,200 Apportion of Site Work Costs 242,400 Architectural, engineering, testing, & permit costs 20% 96,320 *city will re-use Contingency fund 5% 28,896 90% of existing Finance/Bond fees 1.75% 10,619 furniture & furnishings 617,435 Public Works & Water Dept. 11,336 sf 89.09 1,009,900 Architectural, engineering, testing, & permit costs 20% 201,980 *city will reuse Contingency fund 5% 60,594 90% of existing FinancelBond fees 1.75% 22.268 furniture &-furnishings 1,294,742 Total Construction Costs 11,290,667 H D N Architects pc . A-hitecttuee, UrbawBnv=nxncntal Design . HDN Architects pc with offices at: 215 Nortwest Paris Avenue, Portland, Oregon 97209-3316 . Telephone: (503) 224-5948 N' I L ♦ I'm1m viv --tj 115:» H1JN i re F'Ir11 . TIGARD MASTER PLAN 1998 IDN DIRECT CONSTRUCTION COST SUMMARY Comooneat Area S/SF Cost Commeats New LibraryBuilding 42,000 sf 125.40 5,113,597 Appcttioniment of Site Work Costs 545,400 Architedural, ea&c=ing, testing, & permit costs 20% 1,131,799 New fucaiiEli ngs, equipment' 24,000 sf 20.00 480,000 *City will re,-use Contingency fee 5% 363,540 705/6 of ccisting Finamce/Bonri fees 1.75% _ 13301 7,767,937 New Police ]Building 22,000sf 146.77 3,228,855 Appartionpient of Site Work Costs 424,200 Architectural, eng ccdn& testing, & permit Costs 200/6 730,611 Purchase af.Schramm property (estimate) 750,000 site clean up (estimate) 150,000 Deatolitior New fi~srishiag, Cgnipments 8,500 sf 20.00 170,000 *City will rc-use Contingency foe 5% 272,683 90% of e:dsting Fimeace/Bcnd foes 1.75% 100.211 5,826,560 AdminsimAon Building 13,516 sf 56.38 762,000 Arrhibocsu - mgr =in& testing. & p costs 2016 152,400 Contingeatry fee 5%. 45,720 FinaacdBond fees 1.75% 16.802 976,922 FinancelFndneering/Planning Bldg. 22,314 sf 56.80 1,269,000 Apportionment of Sits Work Costs 242,400 Archiuxtu nd, caginccsin& tasting, & pam3it costs 20/e 302 280 Contingency fee' 5% 90,684 Finanod%nd fees 1.75% 33326 1,937,690 Public Woslb & Water Dept. 11,336 sf 89.09 1,009,900 ArchiterRU A eagineeting, testing, & pamak costs 20% 201,980 Contingency fee 5%a 60,594 Finance/Baud fees 1.75% ' 22268 1,294,742 Total Dii CmtYuction Costs $17,803,851 Boa H D N Architects pc • Architecture, UrbanMovironmeatat Design - HDN Architects pc with offices at: 215 Nonhweat Park Avenue. Portiand. Oreve 97:09.3316 - Telephone: (503) : a-0110 - Fu: (503) 224-5948 u N Council Groundrules Resolution No. 99-33 t _ 6`fir; to; ~CITY OF TIGARD, OREGON RESOLUTION NO.99- A RESOLUTION REVISING THE POLICY OF THE CITY COUNCIL REGARDING COUNCIL GROUNDRULES AND AGENDA PROCESS. WHEREAS, the Tigard City Council periodically reviews Council Groundrules; and whereas, the City Council on May 11, 1999, directed that two changes be made to the section of Exhibit "A' of the City Council Groundrules and Agenda Summary; and whereas, it is the desire of the City Council to make the changes discussed and to supercede the previous Resolution, which revised the Council Groundrules. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Council hereby revises the Council Groundrules as described in Exhibit 'W' attached. PASSED: This day of 11t.C~ 1999. y d-ityy of Ti and ATTEST: City Recorder - City of Tigard iAcitywide\==d council groundrules res.dot RESOLUTION NO. 99W Page 1 •1 EXHIBIT "A" Resolution No. 99- CITY COUNCIL GROUNDRULES AND AGENDA PROCESS The following information is intended to assist with preparation for and the conduct of City Council meetings. The City Charter, Article IV, Section 13, contains regulations that govern Council meetings. The Groundrules describe the process followed by Council in scheduling and conducting meetings. Council/Mayor Roles o The Mayor, or in the absence of the Mayor, the Council President, shall be the Presiding Officer at all meetings. The Presiding Officer shall conduct all meetings, preserve order, enforce the rules of the Council and determine the order and length of discussion on any matter before the Council, subject to these rules. The Presiding Officer may move, second, debate and vote and shall not be deprived of any of the rights and privileges of a Councilor. The Presiding Officer shall sign all ordinances, resolutions, contracts and other documents, except where authority to sign certain contracts and other documents has been delegated to the City Manager and all documents shall be attested to by the City Recorder. The Mayor shall appoint the committees provided by the Rules of Council. e In all other actions, decisions and other matters relating to the conduct of business of the City, the Mayor or President shall have no more or less authority than any other Council member. For the purposes of this written procedure any reference to the Council (unless otherwise specifically noted to the contrary) will include the Mayor, President and Council members. Conduct of City Meetings G Council will meet at least once a month. Regularly scheduled meetings shall be on the second, third, and fourth Tuesdays of each month. O The Council meetings on the second and fourth Tuesdays are "Business" meetings; the Council meetings on the third Tuesday of the month are "Workshop" meetings unless otherwise designated by the City Council. 9 Unless specifically noted otherwise, the meetings of Council shall begin at 6:30 p.m. at the established place of meeting. On the second and fourth Tuesdays the meetings will begin with a Study Session following by the Business meeting. On the third Tuesday, the Workshop meeting will begin at 6:30 p.m. • Roil Call/Voting Order: The roll shall be called in alphabetical order by last name. At each succeeding meeting at which a roll call vote is taken, the council person who voted last during the previous meeting, shall vote first and the Council person who 1 voted first during the preceding meeting shall vote second and so on in a rotating fashion. It is the intent that the voting order remain fixed for each meeting and that a different Council person shall vote last during each separate meeting for the duration of the meeting. • The Chair, or other members if the Chair fails to remember, shall call for a Point of Order at or around 9:30 p.m. [ 10 p.Fs.] to review remaining items on the agenda with the Council. The Council may reset or reschedule those items, which it feels may not be reached prior to the regular time of adjournment. • The Council's goal is to adjourn prior to 10 p.m. [44-tea.] unless extended by majority consent of all Council member then present. If not continued by majority consent, then the meeting shall be adjourned to either the next scheduled meeting or the meeting shall be continued to a special meeting on another date. • Definitions - Meeting Types, Study Sessions and Executive Sessions: > BUSINESS MEETINGS: Business meetings are regular meetings where Council may deliberate toward a final decision on an agenda item including consideration of ordinances, resolutions & conducting public hearings. Business meetings are open to the public. The first business meeting on each month is usually televised. Business meetings are generally scheduled to begin at 7:30 p.m. with a study session preceding the Business Meeting at 6:30 p.m. Study Sessions are a workshop-type of meeting (see definition below) which also provide an opportunity for the Council to review the business meeting agenda and to ask questions for clarification on issues or on process. Study Sessions are open to the public. All Council meetings are open to the public with the exception of Executive Sessions. Executive Sessions can be called under certain circumstances and topics are limited to those defined by ORS 192.660. The "Visitor's Agenda" is a regular feature on the Council Business meetings. This item will be placed near the beginning of the Council Agenda to give citizens and visitors a chance to introduce a topic to the City Council. Council may decide to refer an issue to staff and/or schedule the topic for a later Council meeting. > WORKSHOPS MEETING: Workshop meetings are regular meetings where Council reviews and discusses agenda topics with no intent of deliberating toward a final decision during the meeting. Workshop meetings are not scheduled to be televised but are open to the public. Workshop agenda items are generally topics which Council is receiving preliminary information and providing direction for further analysis and staff information gathering for a later business meeting. Workshop topics may also include discussions with standing boards and committees, as well as other governmental units. 2 1!11 1101 0 Appropriate topics for Workshop meetings include: - Introduce a Topic: Staff will bring up new items to determine whether Council wants to entertain further discussion and whether to schedule the topic as an item on a future agenda. - Educational Meetings: Council will review research information presented by staff, consultants, or task forces - usually as a process check; i.e. is the issue on the right "track"? Meet with individuals from City boards and committees or other jurisdictions to discuss items of common interest (examples: other Councils, the School District, and other officials). Administrative Updates: Items such as calendar information, scheduling preferences, process checks. > STUDY SESSIONS: Study Sessions precede or follow a Business Meeting or Workshop Meeting. As stated above, they are conducted in a Workshop-type setting to provide an opportunity for Council to review the Business Meeting Agenda and to ask questions for clarification on issues or on process. Information is also shared on items that are time sensitive. During Study Sessions, any Council member may call for a Point of Order whenever he or she wishes to stop the "discussion" because he or she feels that it is more appropriate for the City Council to discuss the matter during the Council meeting. If a Point of Order is raised, the City Council will discuss the Point of Order and determine whether the "discussion" should continue on to be held during the Council meeting. The decision on whether to continue the "discussion" or not shall be determined by the majority vote of the Council members present. If Council discusses a Council Agenda Topic in a Study Session prior to a Council meeting, either the Presiding Officer or City Manager will briefly state at the introduction of the Agenda Topic, the fact that Council discussed the topic in the Study Session and mention the key points of the discussion. > EXECUTIVE SESSIONS: Meetings conducted by the Council, City Manager, and appropriate staff in a setting closed to the public for deliberation on certain matters. Executive Sessions maybe held during a regular, special or emergency meeting after the presiding officer has identified the authorization of ORS for holding the Executive Session. Among the permitted topics are employment of a public officer, deliberations with the persons designated by the Council to carry on labor negotiations, deliberations with persons designated to negotiate real property transactions, and to consult with legal counsel regarding current litigation or litigation likely to be filed. Policy Regarding Interrelationships Between the Cily Council and Its Appointed Commissions. Boards or Committees (hereinafter referred to as "Boards") 3 man 4 r 0 The Council shall follow the Procedure for Recruitment and Appointments to Boards and Committees established in Resolution No. 95-60. 0A ppotn eats to any committees not covered by Resolution No. 95-60 shall be made following the procedure provided within the Resolution or Ordinance, which created the committee. porn ments to intergovernmen a committees shall be made by Council Action. 0 Appointments of Council members to internal City committees as the Council Liaiso shall be made by the City Council. It is Council policy to make known to the public, by notice in the Cityscape, of the occurrence of vacancies on City boards for the purpose of informing persons who may be interested in appointment. Council will entertain regular representation by-persons outside the City on those boards, which provide for such non-city membership. 0 The Mayor and one Council member will serve on the Mayor's Appointment Advisory Committee for the purpose of interviewing and recommending potential board members. Council members will serve on this Committee with the Mayor on a rotated basis for a term of six months. Terms shall begin January 1 and July 1. Communications Between City Councilors City Manager and Staff 0 Councilors are encouraged to maintain open communications with the City Manager, both as a group and individually in one-on-one sessions. 0 Councilors are encouraged to direct inquiries through the City Manager, giving as much information as possible to ensure a thorough response. 0 In the absence of the City Manager, Councilors are encouraged to contact the Assistant to the City Manager. In the absence of both the City Manager and the Assistant to the City Manager, Councilors are encouraged to contact the Department Head, realizing that the Department Head will discuss any such inquiries with the City Manager. 0 Contacts below the Department Head are discouraged due to the possible disruption of work, confusion on priorities, and limited scope of response. { a ' Council Agendas and packet Information 0 The City Manager will schedule agenda items while attempting to maintain balanced agendas to allow for discussion of topics while meeting the established 10 p.m. 14 p.m. adjournment time. 4 -M 011111111131111111111 Was Flom, 0010-9 • The City Manager will schedule items allowing time. for staff research and the agenda cycle deadlines. • The agenda cycle calls for submittal of items 10 days in advance of a Council meeting. Add-ons are to be minimized, and handouts distributed at the start of meetings, except Executive Sessions. • Councilors and staff will prepare in advance of public meetings and issues should be presented fully in packets. • Council is supportive of the role staff should play in offering professional recommendations. Staff is aware of Council's right to make final decisions after considering the staff recommendation, public input, the record and Council deliberation on the matter. Communications Among Councilors • Councilors are encouraged to suggest agenda topics at the bench or to contact the City Manager about scheduling an item into the Tentative Agenda. • Add-on Agenda items should be brought up at the start of the meeting and generally considered only if continuing to a later agenda is not appropriate. • Requests for legislative action of Council may be initiated by an individual Council member during a Council meeting. The City Manager will respond to the request consistent with resources and priorities, or refer the question of scheduling to Council as a whole. Communications with Community/General Public • Councilors and the General Public are reminded of the Agenda cycle and cut-off dates. Administrative staff is available to explain how public issues are handled and how citizen input may be accomplished. • "Official" communication should come through City Hall and be provided by the City Manager. Direct submittal or inquiries to the Council or individual Councilors should be referred to the City Manager or Councilors may ask the City Manager to look into an issue. i i • Official "press releases" are encouraged, both to assure accurate reporting and to y advise Council and Staff of the official position communicated to the press. Press releases are through the City Manager's Office. General 3 • Councilors are always Councilors in the eyes of the Administration, never simply private citizens. Thus, Councilors are always treated by Administration as Council Members. 5 Milli • Information that "affects" the Council should go to Council. The City Manager is to decide on "gray areas," but too much information is preferable to too little. • Budget cuts or increases are policy decisions. -Budgets will not be cut "piece meal" or "across the board," but rather should be made in service or program areas, giving Staff full opportunity to provide data clearly defining the anticipated impact of the action. • It is the policy of the Council that if Councilors are contacted regarding labor relations during labor negotiations or conflict resolution proceedings, then Councilors have no comment. • Councilors and the City Manager agree to report and discuss any contact, which might affect labor relations with the entire Council in Executive Session. • The Council Groundrules will be submitted for review by Council each year either in the July or August Workshop Meeting. The Groundrules can be reviewed and revised at any other time in the year when a specific issue or issues are identified requiring action prior to the established review period. MADhACATFMCOUNCIL GROUNDRULES AS UPDATED JUNE 1999.DOC i i i i 3 6 Council Agenda Information: 1/25/00 draft agenda tentative agenda for next 2 months long-range agenda items CITY OF TIGARD DR PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated: it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 a.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: o Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639- 4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - JANUARY 25, 2000. PAGE 1 s ~ AGENDA TIGARD CITY COUNCIL BUSINESS MEETING JANUARY 25, 2000 6:30 PM ® STUDY SESSION > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) 8z (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 7:00 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council U Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 1.5 Call to Council and Staff for Non-Agenda Items 7:05 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:10 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes: November 9, 16, 23 and December y, 1999 3.2 . Receive and File: Memo on Surplus Houses 3.3 Adopt Resolution Establishing a Procedure to Grant City Sponsorship of Community Events 3.4 Approve Hearings Referee/Back-up Hearings Officer Contract 3.5 Adopt a Resolution Authorizing an Interfund Loan from the General Fund to the General Obligation Debt Service Fund, and Approving Budget Adjustment #5 to the Fiscal Year 1999-00 Budget COUNCIL AGENDA - JANUARY 25, 2000 - PAGE 2 e~ 3.6 Adopt a Resolution Approving Budget Adjustment #6 to the Fiscal Year 1999-00 Budget to Provide Administrative Support to the Finance Department, to Pay Costs Related to Software Conversion, and to Pay Costs Related to Other Required Contracts 3.7 Adopt a Resolution to Adopt a Fixed Asset Policy to be Effective on July 1, 2000 3.8 Local Contract Review Board: Award Contract to Entranco Inc. for Engineering Design Services for 118' Court Erosion Control and Bonita Road Sanitary Sewer Repair Y Consent Agenda Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:15 PM 4. CONSIDER AN ORDINANCE ESTABLISHING THE FRANCHISE OF ALL-PHASE UTILITY CORP., ITS SUCCESSORS AND ASSIGNS, GRANTING THE RIGHT TO PLACE, ERECT AND MAINTAIN POLES, WIRES AND OTHER APPLIANCES AND CONDUCTORS AND TO LAY UNDERGROUND WIRES FOR THE TRANSMISSION OF ELECTRICITY FOR TELECOMMUNICATION PURPOSES IN, UPON, UNDER AND OVER THE STREETS, ALLEYS, AVENUES, THOROUGHFARES AND PUBLIC HIGHWAYS OF THE CITY OF TIGARD, OREGON, AND TO CONDUCT A TELECOMMUNICATION BUSINESS WITHIN THE CITY OF TIGARD; AUTHORIZING THE MAYOR TO ENTER INTO SUCH AGREEMENT; AND REPEALING ALL ORDINANCES AND PARTS OF ALL ORDINANCES IN CONFLICT HEREWITH; AND DECLARING AN EMERGENCY a. Administration Department b. Council Discussion C. Council Consideration: Ordinance No. 00- 7:25 PM S. CONSIDER AN ORDINANCE RELATING TO THE RE-ADOPTION OF THE CURRENT CITY PURCHASING RULES AS REQUIRED BY HOUSE BILL 2024 a. Finance Department b. Council Questions and Discussion C. Council Consideration: Ordinance No. 00- COUNCIL AGENDA - JANUARY 25, 2000 - PAGE 3 ,q 7:30 PM 6. FINALIZE FORMATION OF SANITARY SEWER REIMBURSEMENT DISTRICT No. 15, ESTABLISHED TO INSTALL SEWER ALONG SW BEVELAND STREET AND SW HERMOSO WAY a. Engineering Department b. Council Questions and Discussion C. Council Consideration: Motion to approve the finalization of Sanitary Sewer Reimbursement District No. 15 7:35 PM 7. FINALIZE FORMATION OF SANITARY SEWER REIMBURSEMENT DISTRICT No. 16, ESTABLISHED TO INSTALL SEWERS IN THE SW 1031, 1041 AVENUES AND DELMONTE DRIVE AREA a. Engineering Department b. Council Questions and Discussion C. Council Consideration: Motion to approve the finalization of Sanitary Sewer Reimbursement District No. 16 7:40 PM 8. FINALIZE FORMATION OF SANITARY SEWER REIMBURSEMENT DISTRICT No. 17, ESTABLISHED TO INSTALL A SEWER IN SW O'MARA STREET NEAR HILL STREET a. Engineering Department b. Council Questions and Discussion C. Council Consideration: Motion to approve the finalization of Sanitary Sewer Reimbursement District No. 17 7:45 PM 9. CONSIDER A RESOLUTION TO ESTABLISH A TASK FORCE AND ADVISORY COMMITTEE TO DEVELOP AND IMPLEMENT A PROJECT FOR IMPROVEMENTS TO SUMMER LAKE a. Engineering Department b. Council Questions and Discussion C. Council Consideration: Resolution No. 00- COUNCIL AGENDA - JANUARY 25, 2000 - PAGE 4 4 r 7:55 PM 10. CONTINUATION OF PUBLIC HEARING FROM DECEMBER 14, 1999 - WASHINGTON SQUARE REGIONAL CENTER CPA 1999-00002/ZON 1999-00001 /ZOA 1999-00004 WASHINGTON SQUARE REGIONAL CENTER REQUEST: A request for approval of a legislative Comprehensive Plan map and development code language, rezone, and text amendments to the Tigard Development Code within the area designated as the Washington Square Regional Center. Specifically, the request includes redesignation from Low Density Residential, Medium-Density Residential, Medium-High Density Residential, Neighborhood Commercial, General Commercial, Commercial Professional, and Industrial Professional to the new designation of Mixed Use Commercial, Mixed Use Employment-1, Mixed Use Employment-2, Mixed Use Residential-1, Mixed Use Residential-2, and to the existing R-12 zone. The findings of this plan will be forwarded to Beaverton City Council, Washington County Commissioners, and Portland City Council for their approval. LOCATION: Generally, south and west of Hall Boulevard; north of Highway 217; the Nimbus Business Park area between Scholis Ferry Road and SW North Dakota; Cascade retail center south of Scholls Ferry Road and north of Greenburg Road. ZONE: CG (General Commercial), - CP (Commercial Professional), CN (Neighborhood Commercial), IP (Industrial Professional), R-4.5 (Low-Density Residential), R-12 Medium-Density Residential, R-25 Medium High-Density Residential, R-40 Medium High-Density Residential. APPLICABLE REVIEW CRITERIA: Statewide Goals 1, 2, 9, 10, 12, and 13; Oregon Administrative Rule 660-12; Comprehensive Plan Policies 1.1.1, 2.1.1, 6.1.1, 6.6.6, 8.1.1, 8.2.2, 9.1.1, 9.1.3, 12.1.1, and 12.2.1, and Community Development Code Chapter 18.22 and 18.32., Metro Functional Plan. a. Re-open Public Hearing b. Declarations or Challenges C. Public Testimony (Proponents, Opponents) d. Council Questions and Comments e. Close Public Hearing i 9:55 PM 11. COUNCIL LIAISON REPORTS i i i j 10:00 PM 3 12. NON AGENDA ITEMS COUNCIL AGENDA - JANUARY 25, 2000 - PAGE 5 "MOR IRE O 10:05 PM 13. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (f) ar (h) to discuss labor relations, real property transactions, exempt public records, and current and pending litigation issues. As you are aware, all discussions within this session are confidential, therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 10:15 PM 14. ADJOURNMENT 1AADWCATHY\CCA\000125.D0C COUNCIL AGENDA - JANUARY 25, 2000 PAGE 6 Tigard City Council Tentative Agenda CD y22/00 -Business CD Due: 2115100 - 213100 Workshop Due: 2110100 218100 - Business N Study Session Due: 1127100 Workshop Topics - 6:30 PM Study Session Joint Meeting with Planning Commission -Jim H- 1 hr T i Bus Dist Assoc - Update igard H h Results Downtown Resource Team Surve - JIM H -15 min Reserve Vime Washington Square Consent Agenda Decision ? rove Purchase of Combination Catch Basin Consent Agenda pilot youth Pro ram - Liz -10 min and Sewer Cieanin Truck - Ed W1Eric Metro -Go I 5 U date - Jim - 20 min Business Meeting Photo Radar Pro osal -Ron - 20 minutes Business Meeting 15 Ord-PH Walnut island Annexation 1125 Nadine - 90 min -Testimony Due care ossi a on nu- on as ping on q -Public Testimon R Tonal Center oval Cent rftPlan1125 Wash, n Square Council Decision - 45 min - Jim IJadrn/ reedtentaty a91Year99'0'xls ST17T Q IT -FMCrn UrT rgard City Council Tentative Agenda 312BI00 - Business 3121100-Workshop Due: 311+6100 3114100 - Study Session Business IV Due: 319100 i cs tfdorkshop Topiaking Climate ChangeaLoca Due: 312!00 Presentation M ►chols -10 min Study Session issue" - CathytCurt N Consent Agenda Consent Agenda Business Meeting Business Meeting IJadm19reerllentaw 391year99-O.xls ' ~s - . Pending Items the Agenda Meeting Tentative Agenda as discussed all/4/00 5ta{~ Contact -ttat►ve Dates to Shedu%e Request ed to puenas Comments Submstt after Gus FoAm shwt) as ofe? (glue Set schedu e stem yes for 5/9 - 5/9 meeting. Timelines for future dates tba ion sure on iiSond kortat Force placing er ballot Liz Newton fond Novemb Council Recommendations s/b part of when acket will submit is ~d Wegner is Update Council date center Council/funding determined. N1i11 submit when Report of Task Council date is Whether Atfalati Force on determined Craig Prosser to Proceed With Ef farts to Form pistrict it when Recreation -,Nilt subm iscuss with Council date is p General Fund - Council profected determined. Long-Range numbers fort e eneral fund staff Contact " Tentative Dates Request to schedule Comments Form submitted to Ed Wegner of 0 U' l atem CR S Will submit when update Council on Council date is join, Water feasibility of this fined Ed Wegner water determ Commission long-term Proposal source o Lion. Will submit when Ti and Durham and TW© Council date is Durham/ 9 may propose determined. Jim Hendryx Water District amendments to the March Workshop IGA IGA with Ask Jim for Blue Ed Wegner Consider fount Sheet February 22,x,000 Durham Quarry Washl, Will submit when Council date ►s Jim Nendryx Preliminary Report Water Rate determined. Increase Will submit when Council date is Increase in determined. Building Pees & Hendryx Report of the Audit of Building when Will submit pe artment Inner City Council date is Ed Wegner Tr►-Met Connections determined. Will submit when - Cook Park Wetland Issues Council date is Title 3 determined. T c x -r T~~~~ • Iva y r Staff contact Request to Schedule Tentative Dates Item Comments Form Submitted to cR•5 OfC? (Blue Sheet) Jim HendrYx Request from Mike Will submit when Metro Council date is Representatives to Burton (letter) determined. Duenas Discuss Goal 5 with 1-25-00 Gus Council Appoint Task Yes Summerlake Gus Duenas Force Ask Gus - Separate Merestone Dam this out from Summerlake? Ed Wegner Resolution on Fees Will submit when Res council date 1s Encroachment (Jeff M. working determined Ed Wegner policy with Jim Coleman) . Will submit when USA Conveyance - Council date is !&A determined. Jim HendrYx USA's efforts & Will submit when Endangered council date 1s Species Act Metro involvement determined. to be tracked by community Bill Monahan Develo meet Will submit when joint Meeting - Bill to send letter council date is Tigard-Tualatin to Russ Joki asking determined. for meetin dote. school District Council and Staff Liaison Appoinrnents a i i 7 s " • isfln $s Update 1113!0() Council ~~aff L1Q scheckla or;~5taff Patton Alternate . pr►ma (Couil as''.,- _ .dq~4Ye, - Mooreh~kla e 5taff4 . Hunt Patton ;~Coast~! _w Nicoll Comn►ittee on, Prosser. Moore SA et `~bc0m - Mo ahan Aunt / so~W1 ser~ces Nicoll get subc°+n• RO~rts heckla ~Ye unity DeVelop Comm nt Moore dock Sra Ord Adviso Hendryx Ce,~ral Business Monahan mary) Assn. b tpre, District Co°R• smith Ad~50 ~O~d Moore ~~h M9mt. S tformerly Nicoll Caucu pCt - F0cu5W~er B~ ~heckla CTask S July -Dec SSA Jan - June 00 - scheckla Code Task Fords work - Patton tuded) July Dec Ol - Force cons J~-June U1- Aunt Mayor s AFRt • Moore Newton Ad .so Com. scheckla Moore be CC Nicoll staff aep' - dept t MA ~eCreation ,public works d Park and Task force staff member D~~r►ct N tAt{alati) icoii W net, f~Oc f) Hunt Regional Water ~ortium • Page went pRcttrw~ " 1 ` • it/5tnff 1-io~isa~► ~PP~i~~' c~unc Update 1113100 e staff°, Alts' ( unc 1 or ~er+f 've r►e sta4fl lyew~on (staff: C Wheatley - .01. C er ex officio) Camber of tlewton Tiga►'d commerce gpQ1~'d Tiger Ch,, nber - ineSS Advocacy gadget e Patton Vacant Commi Ro V -tt Trans~~ - eejCitizen Co+nmi ee ation or Alternate - gond MeasurCou~►tY Monahan Re Washington Consolidated puenas Com Coynmunitattons hlicoli Washington Counfi► Coordireing Monahan staff ittee Wegner - Comm tlicoli 1. Re ative western litoli resent gyps Bob Rah1f . steeri Com• Hunt water stheckla ex-officio Willamete 1 A e e ~,licoli e washirigton *or R Iona, Task Foc page 2 MOO ouneil/Sug Jiaison ~PP° C Update 1113I00 Couricil or Staff , Repre .entirtives at Aleeteny~ ~ STaff lelterr~e Council/or ntntwe Comtnlttee`:Na~ . , S~cfF ; Festival of galloons Nicoll, Moore, Monahan, Goodpaster, Wegner, Wheatle FOCUS Nicoli mayor Nlcolr s Meeting of City and County Elected Officials (informal) metro - Various Meetings as we are notif led Moore Westside Alliance '1/Stnfg Liaison APPOintment Matrix - Page 3 Cour - o Update 1(1310 ants ~heckla raison APP°1ntm Budget Council Patton • get Commi"ee Bud Moore • ommittee • CDC Advisory • Budget C taunt Committee Budget Sub ad' Code Budget Growth M9mt' • Committee - Mousing lected p~{ttial rticoli Committee • C - % gervA ces Task Force • gadget Water Caucus t E Committee , ISA Transp°rtation 'Transportation • Mayor s App . lComnrittee or • I- ¢re 17ng MayoBoard APO- Bond Meosurfi • Bond tAe Apps' • MACC Task Force C ittee • Regionat Water • Mayors App ° May °r s SS App Consortiu Mayor e • Wash, Co. • Willame5upplY • Coordinating Water Com Agency Western gyps • 5teeri09 C°m Wash'ngton 1 ore Regiona Task Force I:WD~~'~CO~GLWF'?'f MAS R page 4 utrix intM~nt M r~vneill~ta~ 1,i®ison App°