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City Council Packet - 11/09/1999 i,.; r CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING NOVEMBER 9,1999 COUNCIL MEETING WILL BE TELEVISED i:%admVolccpktt.doc 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 MD (503) 684-2772 ReAsed 11-09-99 CITY OF TIGARD ;iY Yqp r !ilT.y Y T PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet Is available, ask to be recognized by the Mayor at the beginning of that agenda Item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager, Times noted are estimated: It is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 mm. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: O Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639- 4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - NOVEMBER 9,1999 - PAGE 1 ION 111M .1111111111 TIGARD CITY COUNCIL MEETING NOVEMBER 9, 1999 AGENDA 6:30 PM R STUDY SESSION > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), at (h) to discuss labor relations, real property transactions, cement and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore those present may disclose nothing from this meeting. Representatives of the news media are allowed to attend this session, but must not disclose any Information discussed during this session. > Discussion: Citizen Involvement Process > Update: 791 Avenue Improvement Ballot Results > Update: Park and Recreation Task Force > Preview: Proposed Police Substation Intergovernmental Agreement between Tigard-Tualatin School District and the City 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council at Local Contract Review Board 1.2 Roil Call 1.3 Pledge of Allegiance 1.4 Council Communications 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. PROCLAMATION: DESIGNATE NOVEMBER 8-15, 1999 AS RECYCLING AWARENESS WEEK • Mayor Nicoll 7:37 PM 3. VISITOR'S AGENDA (Two Minutes or Less, Please) i 7:40 PM 4. - CONSENT AGENDA: These items are considered to be routine and may be enacted In one motion without separate discussion. Anyone may request that an Item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes: August 24, September 14, 21 and 28, 1999 Consent Agenda Continued on Next Page... COUNCIL AGENDA -NOVEMBER 9,1999 - PAGE 2 3~~ - 0101111=0111011mi 4.2 Receive and File: a) Tentative Agenda b) Council Calendar c) Y2K Update 4.3 Appoint Greer Gaston as Deputy City Recorder - Resolution No. 99- f7O 4.4 Approve Intergovernmental Agreement with Washln County Recycling Cooperative for Year 10 - Resolution No. 99- T 4.5 Approve Budget Adjustment No. 4 to Fiscal Year 1999/00 Budget to Pay the Costs of the September 21, 1999 Special Election - Resolution No. 99-7 4.6 Approve the Annexation of Urban Reserve Area 49A Into Metro's Jurisdiction and Inclusion of Area 49A into the Urban Growth Boundary - Resolution No. 99-7,5 4.7 Local Contract Review Board: a. Award Contract for the Construction of Hoodview Drive and Bull Mountain Road Storm Drainage Improvements to Pipe Dreams, Inc. b. Approve Purchase of Five Police Vehicles - Two Sport Utility Vehicles and Three Ford Sedan Full-Size Crown Victorias from Damerow Ford Company (State of Oregon Contract Price Agreement) • Consent Agenda - items Removed for Separate Discussion: Any iti .a s requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 5. UPDATE ON TREES 2000 a. Staff Report: Public Works and Community Development Departments b. Council Questions and Discussion 7:50 PM 6. NAMING OF NEW NEIGHBORHOOD PARK a. Staff Report: Community Development Department b. Council Questions and Discussion 7:55 PM 7. CONSIDER FUNDING INCREASE TO THE NEIGHBORHOOD AND COMMERCIAL AREA SEWER EXTENSION PROGRAM a. Staff Report: Engineering Department b. Council Questions and Discussion C. Council Consideration: Resolution No. 99- COUNCIL AGENDA - NOVEMBER 9,1999 - PACE 3 8:05 PM 8. PUBLIC HEARING (INFORMATIONAL) - FORMATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO. 17 ALONG SW O'MARA STREET NEAR HILL STREET a. Public Hearing Opened b. Summation by Engineering Department C. Public Testimony (Proponents, Opponents) d. Recommendation by Staff e. Council Questions or Comments f. Public Hearing Closed g. Consideration by Council: Resolution No. 99- 8:15 PM 9. CONVENE AS LOCAL CONTRACT REVIEW BOARD TO CONSIDER CONTRACT WITH CRESTVIEW CONSTRUCTION FOR CONSTRUCTION OF SW O'MARA STREET SANITARY SEWER a. Staff Report: Engineering Department b. Council Questions and Discussion C. Council Consideration: Motion to approve the contract for construction of SW O'Mara Street sanitary sewer to Crestview Construction 8:25 PM 10. FINALIZE FORMATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO. 12, INSTALLED NEAR SW JOHNSON STREET AND SW 106' AVENUE a. Staff Report: Engineering Department b. Council Questions and Discussion C. Council Consideration: Motion to approve the finalization of Sanitary Sewer Reimbursement District No. 12 8:30 PM 11. FINALIZE FORMATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO. 13, INSTALLED NEAR SW INEZ AND SW 100TH AVENUE a. Staff Report: Engineering Department b. Council Questions and Discussion C. Council Consideration: Motion to approve the finalization of Sanitary Sewer Reimbursement District No. 13 8:35 PM 12. CONSIDER ORDINANCE TO AMEND TIGARD MUNICIPAL CODE CHAPTER 10.28 TO CHANGE DEFINITIONS OF "PARKING" AND "PARKED" TO BE CONSISTENT WITH STATE LAW a. Staff Report: Police Department b. Council Questions and Discussion C. Council Consideration: Ordinance No. 99-2,9 COUNCIL AGENDA- NOVEMBER 9,1999 - PAGE 4 010 8:40 PM 13. CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE TO ALLOW WORK ON PUBLIC FACILITIES, UNDER CERTAIN CIRCUMSTANCES, THAT WILL EXCEED MAXIMUM NOISE LEVELS. THE ORDINANCE ALSO UPDATES WORDING TO REFLECT THE CHANGE IN TITLE TO "CITY MANAGER" AND MODIFIES WORDING TO REFLECT GENDER NEU d,:ALITY. a. Staff Report: City Administratior, Deparwient b. Councii Questions and Discussion C. Council Consideration - Ordinance No. 99- 8:50 PM 14. COUNCIL LIAISON REPORTS 8:55 PM 15. NON AGENDA ITEMS 9:00 PM 16. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), at (h) to discuss labor relations, real property transactions, current and pending litigation Issues. As you are aware, all discussions within this session are confidential; therefore those present may disclose nothing from this meeting. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 10:00 PM 17. ADJOURNMENT 1:\ADM\CATHY\CCA\991109.DOC COUNCIL AGENDA - NOVEMBER 9,1999. PAGE 5 IN 111 i COMMUNITY NEWSPAPERS, INC. Legal. 1 P.O. BOX 370 PHONE (503) 684-0360 mofte TT 9 517 BEAVERTON, OREGON 97076 y Legal Notice Advertising ~ • City of Tigard • ❑ Tearsheet Notice ' 13125 SW Hall Blvd. • Tigard,Oregon 97223 • ❑ Duplicate Affidavit y; • Accounts Payable • 3 i AFFIDAVIT OF PUBLICATION STATE OF OREGON, COUNTY OF WASHINGTON, )ss' I, Katb1 r -qn dpr being first duly sworn depose and say that I am the Advertising Director, or his principal clerk, of th~i gard-_Tualatin Times a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tigard in the aforgsaid county aqdC(, state; th4it the City Councl.l Meeting Highlicfhts a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following Issues: Nov mh r 4,1999 9 1 Subscribed and sworn to bef a me thi94th ray Of T7nvBIliber,1999 I OFFICIAL SEAL { ROM A. 13114t/3M Note biic for Oregon i NOTARY PUBLIC-OREGON My Commission Expires: COMMISSION NO. 062071 yy COMMISSION EXPIRES MAY 16, 20011 AFFIDAVIT Tlte, folSov nag. me :Ji ~ta ase puhlishedioi - o information: Full." y osder;. X31,5 5W Hail agendas may lt~ alaltted from tfie.Cif Itesb Boulevards Tigard; Oregon 9722, gar by cslling:639=4171 TIGARD CITY COUNCIL AND LOCAL CONTRACTREVIEW.BOARD MEETING, November, 9,'3999 6:30 P.M. TIGARD.CIT'k HALL ---:TOWN.IIALL..: 13125 SW, HALL, BOULEVARD, TIGARD, OREGON Proclamation::Recvcling Awaren6ss Week-November 8 =15,1999" • Discusiion'of Citizen Involvement Proeess o Update on Park and Recreation Task Force. • Preview of Police Substation Intergovernmental Agreement with School District - • Update on Trees 2000;:. . • Naming of New Neighborhood Park • Consider Resolution to Increase the Neighborhood and Commercial Area Sewer Extension.Progil Funding.Uv' ei, • Condu7ct. Fublic K,earing on Sanitary Sewer Reimbursement-bli rict . No. 1 • Finalize Formation'of Sanitary Sewer Reimbursement District Nos. • 12.&,13 Update..on Council Goals , e ' Consider Noise Level Exemption Ordinance • ,Update on ?,2' ` • $R~t1tiV4'SC59~OFt' . TT9517'-'NbIish'Novetnber 4,1999. ! CITY OF TIGARD, OREGON AFFIDAWT OF POSTING In the Matter of the Proposed STATE OF OREGON ) County of Washington ) ss City of Tigard ) ~L'XDA% IA. I, being first duly sworn, on oath, depose and say: That 1 posted in the following public and conspi ous lace co o Notice of Special Meeting for the Council Meeting dated 1');9i~. . 1. 1 a copy of aid notice being reto =attaedd by reference made a part hereof on the day of, 199" r 22 Subscribed and sworn to before me this day'of A10 vem 199_. Notary Public for Oregon My Commission expires: ~c t An 200 h:\1og1n\cathy\affposL1 OFFKWLSEAL MIMI A GARM IVOVW O~iJOd TIGARD, OREGON ORDINANCE NO.29 AN ORDINANCE OF THE CITY OF TIGARD, OREGON, AMENDING CHAPTER 10.28, PARKING, OF THE TIGARD MUNICIPAL CODE. WHEREAS, the City Council finds that the definitions for "parking" or "parked" should be amended to be consistent xvi' n state law; NOW, THEREFORE; the City of Tigard ordains as follows: Section 1: Section 10.28.010(a) of the Tigard Municipal Code is amended to read as follows: (a) "Parking" or "parked", for purposes of the city motor vehicle code, means the standing of a vehicle, whether occupied or not, otherwise than temporarily for the purpose of and while actually engaged in loading or unloading property or passengers, or in obedience to traffic regulations or traffic signs or signals. PASSED: By J ,DJ,17111'1( S vote of all Council memo rs present after being read by number and title only, this da . of~ 1999. Catherine Wheatley, City Reco der APPROVED: By Tigard City Council this of _ 1999. Of jZ es Nicoli, Mayor _ Approved as two form: Cityrney -7 Date jmc\a=\90024\parkingdef ar1(10/21/99) ORDINANCE NO. Page 1 =Emma CITY OF TIGARD, OREGON ORDINANCE NO.99- od AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTIONS 7.40.190 AND •7.40.200 TO ADD A PROVISION FOR AN EXEMPTION TO ALLOW WORK AT ANY TIME ON PUBLIC FACILITIES IN THE PUBLIC RIGHT OF WAY, UNDER CERTAIN CIRCUMSTANCES, THAT WILL EXCEED MAXIMUM NOISE LEVELS AND TO UPDATE WORDING TO REFLECT THE CHANGE IN TITLE OF THE "CITY ADMINISTRATOR" TO "CITY MANAGER" AND TO MODIFY WORDING IN SECTION 7.40.200 TO REFLECT GENDER NEUTRALITY WHEREAS, the Tigard Municipal Code provides that the City Manager has the authority to grant permits under certain circumstances for applicants to exceed allowable noise levels within the City of Tigard; and WHEREAS, the City Council finds that work on public rights of way during the heavy traffic hours. of the day would cause traffic disruptions and delays; and WHEREAS, it has been determined by the Tigard City Council that work on public right of way during nighttime hours can benefit the community by preventing such traffic disruptions and delays and reducing disruption of business trade; and WHEREAS, the Tigard Municipal Code should be modified to include measures to allow mitigation and timely project completion for work done during nighttime hours; and WHEREAS, noise emitted from nighttime work should be mitigated as practical; and WHEREAS, Sections 7.40.190 and 7.40.200 contain references to "City Administrator," which should be changed to read "City Manager"; and WHEREAS, language in Section 7.40.200 should be modified for gender neutrality. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Sections 7.40.190 and 7.40.200 are . hereby amended as shown in the attached "Exhibit A." SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. ORDINANCE No. 99-.2111 Page 1 PASSED: By Uf)atl•I r-n vote of all Council members present after being read by number and title only, this - day of. AJL) Qs tW t) - ;1999. C✓-p- Vv Catherine Wheatley, City Recorder APPROVED: By Tigard City Council this day of 1 J s Nicoli, Mayor Approved as to form: City tt ey Date I:WDM\CATHY\000NCILWOISE ORD AMENDMENT NOVEMBER 99.DOC i i i a !t I ORDINANCE No. 99-2-q Page 2 Exhibit A Wording to be removed is indicated by strikedffeugh~, new language is in larger font, italicized and underlined. 7.40:190 Noise--Exemptions to restrictions. The restrictions imposed by Sections 7.40.130 through 7.40.180 shall not apply to the following: (a) Emergency equipment not operating on a regular or scheduled basis; (b) Noise emanating from all public streets due to sounds created by the tires or motor of motor vehicles operating in a manner complying with applicable state motor vehicle noise regulations; (c) Sounds originating on construction sites and reasonably necessary to the accomplishment of work in progress; provided, however, that no construction work may be carried out between the hours of nine p.m. and seven a.m. Monday through Friday, nine p.m. and eight a.m. on Saturday, and nine p.m. and nine a.m. on Sunday except for bona fide emergencies where the public health or safety is threatened or for which a special permit, granted by the eity-ad istr- , CITY MANAGED or designee, has first obtained in accordance with the procedures contained in Section 7.40.200; and (d) Sounds originating from construction proiects for the purpose of building new or improving existing public facilities in public right of way including, but not limited to, roads, bridges, water lines, and sewers, may be permitted at any time ifan exemption is granted by the City Manager or designee. An exemption may be granted only after a noise mitigation plan is submitted to and approved by the City Manager or designee which: I. Maps the proiect noise impacts, and explains how the impacts will be mitigated. 2. Provides special consideration and mitigation efforts for noise sensitive land uses. 3. Outlines public noti cation plans. 4. Provides the City and the public access to 24-hour telephone contact numbers, or information and complaints related to the project. Exhibit A Ordinance No. 99-,e=_L Page 1 (d3Lel Lawn, garden or household equipment associated with the normal repair, upkeep or maintenance of property. (Ord. 96-06; Ord. 90-03 §1(part), 1990). 7.40.200 Permits required for exceeding allowable noise levels. (a) The use cf amplified voice and music or creation of noise at levels which would otherwise exceed those permissible under Section 7.40.130 through 7.40.190 may be allowed upon application to the eity-edministrsteF (i . Manager or designee. Application for an amplified sound permit shall be made to the eity admwstmtef, 9Manager or designee on forms prepared by the city. The applicant shall identify the date, location and time of the event for which the permit is sought, and shall provide an estimate of the duration of the event. (b) In the case of a series of similar events to be conducted at the same location, the eity-administf Ci . Manager or designee may, at his or her discretion, issue the permit in a form extending to cover the entire series. (c) The eity-admhristf City Manager or designee shall grant a permit in any instance in which the event and its accompanying noise will not, in his judgment, interfere unreasonably with the peace of those likely to be affected by the noise. In making this judgment, he the City Manager or designee shall take into account the nature of the surrounding properties and the benefit to the community of the event for which the application is made. The permit shall contain a condition stating that the maximum noise levels permissible in Table I, shall not be exceeded by more than ten decibels. The permit may also contain additional conditions deemed necessary by the eity-aderinistrater City Manager or designee to protect the peace of those likely to be affected by the noise. The permit shall be subject to immediate revocation by the city administrator or the city administrator's designee if any conditions of the permit are violated. (d) The eity-administfa er City Manager or designee may submit any question arising with respect to this section to the city council, and if any member of the city council requests its submission to the council, any such question shall be heard by the council. In either event, the decision of the city council shalt be final. (Ord. 96-06; Ord. 90-03 §l(part), 1990). I:%DM\CATHY\COUNCIL\EXH A NOISE ORD AMEND NOV 99.DOC Exhibit A Ordinance No. 99-_2c1 Page 2 November 9, 1999 Jack Polans 16000 S.W. Queen Victoria Pl. King City, Oregon 97224 Tigard City Council Business Meeting November 9, 1999 6:30 P.M. Tigard City Hall 13125 S.W. Hall Blvd. Tigard, Oregon 97223 eti Agemda Items (3) Visitor's Agenda: a). Question: City of Tigard will not be building its OWN Treat- ment 151a nt on the Willamette River., will The Tigard Council Members ask their Tigard Citizens TO VOTE for the contracted jurisdiction of Willamette Drin,(i..ng Water from .e City of Wilsonville liter they do bL;?:d its own said Treatment Plant ? b). Question: Will The City of Tigard Council Members AGREE that all .drinking water under Tigardes Contracted Jurisdiction is Combined or M'i3md together with the water being delivered, such as or an and Ua.cTe Oswego water, along with our wells, for water flowing to Residential Homes, Commercial and Industrial Customers as stated in a letter mailed to Jack Polans, and signed by Ed Wegner, Director of Public Works Dated November 3, 1999 (see copy attached) ? Note: I=Water Mixed, etc. May or May not be Defined as to how much Portland gull Mt. Drinking Water in QUANTITY be mixed or combind; with that of how much lake Oswego Drinking Water in QUANTITY be mixed or combined; with that of how :such in QUANTITY of Tigard Wells Drinking Water be mixed; and... how much in QUANTITY from the future Wilsonville Drinking Water from The Willamette River. Jack Polans: I_Ls/~L4 Wester c I s Best Interest November 3, 1999 CITY OF TIGARD OREGON Mr. Jack Polans 16000 SW Queen Victoria King City, OR 97224 Subject: Response to City Inquiry Dear Mr. Polans: At the City Council Meeting on October 12, 1999, you asked about a statement I made to the IWB regarding our drinking water. I stated that all drinking water under Tigard's contracted jurisdiction is combined or mixed with the water being delivered, i.e., Portland and Lake Oswego water, along with our wells for water flowing to residential homes, commercial and industrial customers. If you are asking if we will be adding Willamette River water to our system, at this point in time the voters of Tigard have said that we cannot bring Willamette River water into our drinking water system without a vote of the citizens of Tigard. Therefore, without a vote of the people for approval of our use of Willamette River, the question is not relevant at this time. I hope this answers your question. Sincerely, Ed Wegner Director - Public Works EW:tw Cc: Bill Monahan 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639,4171 TDD (503) 684-2772 WINEMM I I - millo 1111M millsiolliel Li AGENDA ITEM # Study Session FOR AGENDA OF 11-09-99 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Citizen Involvement Process PREPARED BY: Elizabeth Newton DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL An opportunity to discuss the City's citizen involvement programs and processes. STAFF RECOMMENDATION Review the attached memo on the City's various citizen involvement programs and processes and provide any comments, suggestions, or direction. INFORMATION SUMMARY Recommendations and decisions are made by City Council, staff, and boards and committees that affect citizens on a daily basis. It is important that community members are informed and encouraged to participate in decision-making processes appropriately. As issues affecting citizens become more complex and communication tools change, it is important to evaluate citizen involvement processes and make modifications for improvement where appropriate. Attached is a memo that summarizes many of the processes and tools in place for informing and involving citizens. Some proposed changes are identified along with two new communication tools. Staff will briefly review the memo with Council and welcomes comments, suggestions, and direction on current and proposed citizen involvement processes. OTHER ALTERNATIVES CONSIDERED The attached memo reviews proposed changes to existing programs and suggests two new ones. a i VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life, Goal No. 2: "Citizen involvement opportunities will be maximized by providing educational programs on process, assuring accessibility to information, providing opportunities for input, and establishing and maintaining a program of effective communication." FISCAL NOTES No specific costs are associated with this discussion. Costs for changes to existing programs or new programs will be identified at implementation. MADWCATHMOUNCIUSUMMARY - CITIZEN INVOLVEMENTMOCLOT MEMORANDUM CITY OF TIGARD TO: Honorable Mayor and City Council FROM: Liz Newton, Assistant to the City Manager DATE: November 1, 1999 SUBJECT: Citizen Involvement Process Introduction The City of Tigard Council, Planning Commission, Hearings Officer, Board and Committees, Task Forces and staff make recommendations and decisions on a daily basis on issues that directly and indirectly impact citizens, businesses and property owners of the community. For that reason, it is important that community members are informed and are encouraged to participate in decision making processes appropriately. As issues affecting citizens become more complex, communication tools change due to technology, and citizens interests and need for information differ, it is important to evaluate the citizen involvement process and make modifications where appropriate to improve. What follows is a brief summary of many of the existing citizen involvement methods and tools in place, suggestions for changes, and a summary of two new tools being considered. Citizen Involvement Process Page 1 i Citizen Involvement Teams Current Situation: The Citizen Involvement Teams started in late 1992 and are designed as a broad-based organized forum for the identification of the public's concerns and values. CIT meetings are open to all interest persons. Citizens trained as Facilitators facilitate the meetings; City and other agency staff attend as resources. Generally, CITs meet once a month. Agendas are set by members at the end of each meeting for the following month. The City is divided geographically into four CIT areas. Almost two years ago, all four CITs began meeting together because attendance was consistently low at two CIT meetings and all four groups generally requested the same information/presentations at their meetings. Attendance at CIT meetings is generally high for neighborhood specific issues and controversial issues, and lower for Citywide and less controversial topics. Often individuals or groups will come because a particular agenda item is being placed on the next month's agenda and then they don't attend the meeting when the item is scheduled. Proposed Changes: On October 19, 1999, City Council, staff, and Facilitators discussed the CIT program. Suggestions for changes included not meeting every month, having interactive CIT meetings, and providing resources that would allow citizens to ask about issues without scheduling a month in advance. Staff suggested conducting a survey on the program prior to making any changes. n N Staff proposes conducting a survey in the next month regarding the CIT program. The survey would be mailed to the current CIT mailing list, included in the Cityscape, placed on the City's Web Page, and in the Library. The survey would ask questions about the following. ✓ CIT attendance (do you attend, why, why not) ✓ Should CITs meet less often (suggest dates) ✓ Types of topics (general issues vs. neighborhood) ✓ Should citizens have to schedule topics in advance? How far? Citizen Involvement Process Page 2 Based on the results, modifications to the CIT program could be made in February. Ci sca e The City's monthly newsletter, Cityscape, is distributed to about 23,000 homes and businesses and is on the City's Web Page. The newsletter is eight to twelve pages and very popular, based on the calls generated and participation at City events and programs promoted in the publication. Most articles in the Cityscape refer readers to the City's Web Page for additional information, also serving as a way to promote the Web Page. Proposed Changes: No immediate changes are proposed for the Cityscape. However, since approximately 65% of Tigard's residents are connected to the Internet, it may be more cost effective at some point to post the Cityscape on the City's Web Page for the majority of residents, and send fewer printed copies by first-class mail to residents and businesses without Internet service. Media Current Situation: Both the Oregonian and the Tigard Times have reporters assigned to cover Tigard news. The reporters cover other jurisdictions, however, and are not able to cover Tigard full time. City Council meeting packets are made available to both reporters. The Oregonian reporter picks up the information on a regular basis. The Tiinesreporter was hired less than two i ' months ago, and is interested in receiving the Council meeting material. i + Staff contacts both reporters with story ideas on a fairly regular basis. Staff also responds as quickly as possible to requests for information from the media. Press releases are issued to advise the media of upcoming meetings and events and to provide updates on ongoing issues. Citizen Involvement Process Page 3 Television and radio provide irregular coverage of Tigard, contacting staff only for information on more controversial issues. Staff provides press releases to radio and television stations on major events and issues. Proposed Changes: Staff met recently with representatives of the southwest bureau of the Oregonian and the newspaper's publisher. The discussion included representatives from cities and schools in the southwest metro area and focused on ways to improve coverage. Subsequently, staff met with the bureau chief and the reporter assigned to Tigard. Although our relationship with the Oregonian reporter is g, id, we agreed that being more proactive and discussing story ideas in advance would facilitate better coverage. Staff also contacted the newest Tigard rlMes reporter who concurs that more lead time on stories would facilitate more thorough coverage. In response to these discussions, all departments are being asked on a weekly basis for information on events or issues that merit news coverage and to provide background information two weeks in advance of meetings, if possible. Staff is still responding to requests for information from the media as promptly as possible. Web Page Current Situation: The City's Web Page is maintained by the Information Processing Technician, with editorial assistance from the City Recorder. The Web Page is updated on a regular basis to ensure information is accurate and current. The Cityscape is also posted on the Web. City departments continue to add information to the Web, and photos are now a regular feature. Proposed Changes: Staff is interested in making maximum use of Web technology. The Information Processing Technician continues to receive training to enhance [...her Web skills. Staff is exploring putting the Council packet material on the Web Page and, as more Tigard citizens are connected to the Internet, the Citizen Involvement Process Page 4 Web Page will be used for making park reservations, filing for permits, and receiving meeting notices. Cable Television Current Situation: One City Council meeting per month is now shown live and then replayed on cable television. The City has also produced a few other programs that have aired on cable. Proposed Changes: Tualatin Valley Community Access is making application to install cameras in the Town Hall. This would greatly expand the City's ability to air programs over cable. If the grant is approved, cameras would be installed in the spring, and staff will develop a proposal and schedule for maximizing the use of that technology. Projects Current Situation: Currently, citizen involvement on projects such as road construction, long- range land use planning studies and park improvements vary, depending on the department, complexity, and duration of the project. At times, there are inconsistencies in how information is disseminated and how citizens participate in the process which can be confusing. We continue to rely primarily on people coming out to meetings: i.e., town halls, committee/task force meetings, open houses, etc. Proposed Changes: As part of the Communication Plan, (discussed below) examples of communication tools for small, medium, and large projects will be included. Departments will be asked to decide on a citizen communications strategy prior to beginning each project. For example, small projects may only need door hangers or an article in Cityscape. Larger projects may require newsletters or open houses. The department director will be responsible Citizen Involvement Process Page 5 for determining the project communication strategy and reporting that strategy to the City Manager and/or Council for larger projects. NEW CITIZEN INVOLVEMENT TOOLS Communications Plan Representatives from each City department are working together to develop a City Communications Plan, There are several purposes for the plan, but the primary one is to enhance communication to citizens and internally. The plan will provide overall direction for the City's communications efforts and identify target audiences. The bulk of the plan will be dedicated to presenting tools for communication and examples that staff can use. Tools discussed will include the Internet, Cityscape, meeting formats, media, including print and broadcast, printed material such as brochures, door hangers and bookmarks, and community connectors (discussed below). The plan will be concise, with the emphasis being on hands-on examples for use by staff, not theory. Community Connectors In the last two issues of Cityscape, staff has asked citizens to volunteer as community connectors. Although not overwhelming, there has been some response. A meeting has been scheduled for November 15 at 7:00 p.m. in the Water Building to invite interested citizens to learn more. The purpose of the community connectors program is to identify individuals in neighborhoods that are willing to be a conduit for information and feedback. The City could provide information to the community connectors or, a variety of topics and bring them together as a group to present information. The community connectors could call on City staff when neighborhood issues arise and request meetings or suggest types of information that would address neighborhood concerns on issues. The goal is to identify as many community connectors as possible and allow volunteers to identify the neighborhood they are interested in representing. At the meeting on November 15, staff will discuss the goals for the program, identify the role of the community connectors, and perhaps most important, ask the connectors what type of information they would like to receive from the City. Citizen Involvement Process Page 6 7 Conclusion Staff is interested in comments from Council members about the citizen involvement processes, tools and proposed changes. Staff will keep Council informed as modifications to processes and programs are changed. \\TI G333\U S R\D E PTS\AD M\LI Z\ 110199-1. D OC I I i 1 1 3 Citizen Involvement Process Page 7 . Tigard City Council November 9, 1999 - Study Session Park & Recreation Task Force Update 1. Membership.& Boundaries • Cities of Tigard, Tualatin, Sherwood and Durham • TT School District & Sherwood School District • Steering Committee of 15 Tigard Reps - Mayor Nicoli & Ed Wegner/Jeff Munro • Proposed Service area would be TT School & Sherwood School District Boundaries, excluding King City: SHOW MAP il. Process • Steering Committee, Newsletter, Public Meeting, Governance Workshop • Preliminary interviews revealed a strong need for additional and improved ball fields and other youth sports, other regional community centers, upgraded aquatic facilities and coordination of existing recreational programs. Cost was another key issue to be addressed. • Participating jurisdictions will need to endorse the concept, along with 1St & 3`d year budgets & governance structure for a District formation to be considered by the voters in November 2000 • Mid-February 2000 -approval Resolution of Support by perticipating jurisdictions III. Telephone Survey 0 Riley Research Associates 0 406 Responses (voters in last two elections) 0 26 Durham area • 73 Sherwood area 0 152 Tigard area 0 155 Tualatin area • Majority of respondents felt the creation of a Park & Recreation District was a good (or very good) idea - 80% Most popular features: • Hike/Bike trails 62% • Natural areas 57% • Youth Center 46% • Aquatic Parks 46% • Indoor Activity Center 44% 0 Finance questions & answers in general • $195.00 for total District - 37% were at least "leaning" toward 'yes' with 7% undecided (Tigard 42% - supportive) limp= • @ $75.00 per year for "limited District" concept (Recreation only) 59% leaning toward 'yes', 8% - undecided (Tigard supportive at 61 • Of those who supported the District at $75.00 (59% at least leaning 'yes'), 83% also supported at $195.00 • A large percentage of retirees remained opposed to this District - 48% IV. Recommended Alternative Analysis • Steering Committee outlines a service concept • Goals (1) Develop new facilities and standardize, improve & maintain existing community facilities. (2) Formalize and/or develop athletic and non-athletic programs outside of those provided by the school districts and municipalities (3) Coordinate existing athletic & non-athletic programs (4) Support & promote development of a regional trail and open space system Overview of the Recommended Alternative • Focus primarily on developing and operating community recreation facilities and related programs. • Maintain community centers, regional athletic facilities and aquatic facilities • Sherwood option to manage community center under existing contract with YMCA • Cities will retain responsibility for all public parks, but may enter into contracts to jointly develop recreation facilities in parks. • School districts may enter in agreements with district to jointly manage indoor and outdoor recreation facilities and programs • Help acquire and develop open space areas and trail system to create linkages, i.e., pedestrian bridge across Tualatin River V. What happens to our jurisdiction resources? • Cities & schools can retain ownership or elect to turn them over to new District • Cities & schools can ask new District to assume maintenance and operation responsibility and use funds for other services • Cities & schools can decide to make no change in current operation VI. Alternative Draft Budget • C.I.P. $23,950,000 Community Centers, land acquisition Sherwood. CC expansion & Park Complex, Durham Park Trails, Tualatin/Fanno Trail Bridge • Cost of Service $3,542,427 Recreation Program Staff, 0 & M, Administrative Cost 11 1111olveli 111 LINE 21 4 l• $.83 total taxes levied per $1000 average • Annual Cost per $165,000 house (AV $125,000) $104.03 VII. What Next? • Governance Workshop - input from elected officials - or fill out form • In December - decision on proceeding with Phase I I - We are saying 'yes' to Park District. • Will need to provide Resolution by mid-February i i TIGARD/SHERWOOD!®URHAM PARK & RECREATION DISTRICT FEASIBILITY STUDY AREA - 1 a L-1 sg - ~ ] Qr~ TB14Aa'BAeaVdDODIDUauW - ~ - 1 - 7 1dUHaBiWASWN D+RNC[ ' . . ~ fEAmESmsrwraiaa ~OTON 1 - Coops 1grnCS.tY - fan~+ WEIR RD G.Ww"w-s-sn- TALn~ ~ ~ A.~wu+ESE averton S~.' ISt r c oq d P -M clu~pating TILE F " Non-ParGdi $r J' a F Cites y I W UT - - - G FERRY school school . V Districts Tigard - - o SCNOLLS I Ka BT LeDONA1D DT - ti - 4/1.V 1C= T gardTuala chool Dist ect ity DIVARMr AD - z - 6f BEND AD ~ r - .SCAOOa Ourh - SHERWOOD AD N Sherwoc S act 'JUA got, AD ~ , - NO f ~ - oPEe'N ST ,r Sherwood - SUNSET BLVD - BADOKUMAD ` - Yamhill County " - - ELL'G N AD Washington County Clackamas County i i 1 MU M Agenda Item No. sj a ~n Meeting of I I • Q. Q9 MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor & City Council FROM: Cathy Wheatley, City Recorder DATE: November 1, 1999 SUBJECT: Preview of Police Substation Intergovernmental Agreement (IGA) with Tigard Tualatin School District (TTSD) Attached is a proposed IGA between the City and the TTSD. This item will be presented to the City Council for approval on November 23, 1999, on the Consent Agenda. Chief Goodpaster will be attending the Study Session on November 9, 1999, to present a brief (five minutes) preview of this agreement with the City Council. I:\ADM\CATHY\COUNCIL\MEMO TTSD IGA POLICE SU©STATIONMOC • r' 1 POLICE SUBSTATION AGREEMENT This agreement is made between the City of Tigard ("City"), a municipal corporation of the State of Oregon and the Tigard Tualatin School District ("District"), a school district organized under ORS Chapter 332. RECITALS a. District has space in the parking lot of Tigard High School in excess of what is needed for the District's needs. b. City has need for additional space for it police officers to conduct office work. C. District would benefit from the presence of a Tigard Police substation in close proximity to Tigard High School because it would increase the time spent by police officers on or near school property. This would result in increased safety for District property and for students. d. City and District have agreed to establish a police substation on Tigard High School property as provided for in this agreement. City and District have agreed on a structure and have determined that the price for purchase and installation of the structure totals $32,000. AGREEMENT I . The above recitals are contractual and a full part of this agreement. 2. City and District shall equally share the cost of acquiring a manufactured structure to be placed on the Tigard High School parking lot in a location to be determined by the District in consultation with the City. Each shall pay $16,000 of the total $32,000 cost of purchase and installation. 3. District shall have title to the structure and shall retain title to the real property where the structure is located. District shall repair, maintain and insure the structure and provide and pay for utilities, including electric power and communications lines for computers. District shall provide a security (alarm) system for the structure that will be integrated into the school alarm system. 4. City shall have the exclusive right to occupy and use the structure as a police substation. District shall provide two parking spaces adjacent to the structure for use by the City in connection with use of the police substation. City shall provide all personal property it determines is needed in the substation, including office equipment, telephones, fax machines, computers, desks, chairs and filing cabinets. District is not responsible for providing equipment but shall provide lines so that the'equipment shall have power and communications links. POLICE SUBSTATION AGREEMENT PAGEI -mill 5. District is in the process of obtaining a land use approval for the proposed structure and use. The City's Police Department shall cooperate with the District in obtaining the approval and shall request that the land use application fee be waived. In the event the fee is not waived, the District agrees to pay the fee. 6. This agreement may be terminated by mutual agreement of the parties on such terms as the parties may agree to. This agreement may be terminated by either party on 90 days' notice. If terminated by the District within the first ten years of this contract, District shall reimburse City for its contribution under section 2 above. The reimbursement shall be at 100 percent for the first year of this agreement ($16,000), 90 percent for the second year, 80 percent for the third year, 70 percent for the fourth year, 60 percent for the fifth year, 50 percent for the sixth year, 40 percent for the seventh year, 30 percent for the eighth year, 20 percent for the ninth year, and 10 percent for the tenth year. 7. If this agreement is terminated by mutual agreement and the District sells the structure within one year of termination, District and City shall share the proceeds of the sale equally, after deduction of any costs of sale. 8. In the event any provisions of this agreement are finally held or determined to be illegal under any applicable law, the remainder of the agreement shall remain in full force and effect; provided however, that if either party determines that the invalidity alters the bargain between the parties, that party may request that the remaining terms be renegotiated or may terminate the agreement as provided for in section 6. 9. This agreement shall be governed by Oregon law. 10. Should any dispute arise between the parties concerning this agreement that is not resolved by negotiation between the parties, the parties agree to participate in good faith in a non-binding mediation process. The mediator shall be selected by mutual agreement of the parties, but in the absence of such agreement each party shall select a temporary mediator and those mediators shall jointly select the permanent mediator. All costs of mediation shall be borne equally by the parties. 11. If it becomes necessary for either party to bring legal action against the other in order to enforce this agreement, the losing party shall be responsible for all legal fees incurred by both parties. 12. The representatives signing on behalf of the parties certify that they are duly authorized by the party for which they sign to make this contract. 13. Notices and other communications may be delivered personally, be telegram, by fax, by e-mail, or by regular, certified, or registered mail. Notices to the City shall be sent to the POLICE SUBSTATION AGREEMENT PAGE 2 111111111 1 City's Chief of Police and notice to the District shall be sent to the District's Superintendent. CITY OF TIGARD TIGARD TUALATIN SCHOOL DISTRICT Bill Monahan Dr. Russ Joki City Manager Superintendent Date: Date: Q Vcc6\T1GARD\polsubstaagm.wpd POLICE SUBSTATION AGREEMENT PAGE 3 AGENDA ITEM # C3L FOR AGENDA OF 11/09/99 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Recycling Awareness Week Proclamation PREPARED BY: Loreen Mills DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Promote recycling awareness by proclaiming Recycling Awareness Week 1999 STAFF RECOMMENDATION Sign the proclamation INFORMATION SUMMARY The State of Oregon has set a statewide solid waste recovery goal of 50% by the year 2000. At the end of 1998, the statewide recovery rate was 37% and the metro area was at 49%. While that is good news for the metro area, there is only one way for the statewide rate to reach the 50% mark. The commercial sector is the key. The City of Portland estimates that the commercial sector contributes up to 75% of the entire waste stream. The City of Tigard has been supporting and encouraging recycling since 1989. Most recently, a curbside red bin commingling program was begun to hopefully maximize recycling from households in our community. The City is a member of the Washington County Cooperative Recycling Program for the I& year. The major focus of the projects this next year will be the commercial sector. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES None LaeaAldocslsolid wastd991109 w sum.doe No. 4, Tigard City Council Agenda item No Tentative Agenda Mee4in of 11. C,1, q C1 11116199 -Workshop 11123199 - Business 12107199 - Business N Due: 1114199 Due: 11/11199 Due: 11124199 NOON Workshop topics Study Session Study Session Max Williams Discussion -Liz - 30 min Libra Ex ansion Committee Report- Melinda Encroachment onto City Property - (review IOS/Keefer - Ash St Properties - Bill - 30 min program agreements and action plan) - Ed/ Summerlake/Merestone Discussion Jim Coleman -Duane/Edc/Greg ESA Discussion - Liz- 30 min Hillside Development Process Proposal - Gus/ Jim/City Attorney -30 min Consent Agenda Consent Agenda Intergovern mental Agreement between Tigard- Tualatin School District and the City of Tigard Police Sub-Station - Ron Business Meeting Business Meeting Council Goal Update - Cathy -15 min Transportation Bond Task Force Report - Gus- 45 min Walnut Island Annexation Update - Jim Hendryx - 20 min I:/adm/cca1cathy/year99-0.xls MEMO Tigard City Council Tentative Agenda 12/14199 -!Business TV 1/1 1100 -Business TV 1118100 Business Due: 12102199 Due: 12/31199 Study Session Due: 1/7100 Study Session Workshop Topics Budget Committee - July, 4th, galloon Festival, Broadway Rose Threshold Funding- Craig - 30 min Gonsent Agenda Consent Agenda Award Contract to Architect for Libra Addition- Melinda y 'Posed Amendment to Durham 1GA for Delivery of Water Service - Ed/ Jim Coleman Business Meeting Business Meeting PH - Washington Square Regional Center Plan- State of the City - Mayor Nicoll- 20 min Consultants - Jim - 90 min Executive Summa - Bill - 20 min PH & Res -Council Consideration of Ballot Title Y2K Update -Loreen- 5 min -Cathy - 30 min Vision 1999 Annual Report - Loreen- 20 min l:/adm/cca/cathy/year99-0.x fs NEW- Agenda Item No. Zb MEMORANDUM Meeting of I l• q• H q CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council FROM: Bill Monahan DATE: November 9, 1999 SUBJECT: COUNCIL CALENDAR, November 1999 - January 2000 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. November * 9 Tues Council Meeting (6:30 p.m.) Study Session - Business Meeting 11 Thurs Veterans' Day Holiday - City Offices Closed *16 Tues Council Workshop Meeting (6:30 p.m.) * 23 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting 25-26 Thurs & Thanksgiving Holiday - City Offices Closed Fri December 3 Friday Holiday Tree Lighting (6 p.m.) * 7 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting *14 Tues Council Meeting (6:30 p.m.) Study Session - Business Meeting 24 Friday Christmas Holiday - City Offices Closed 31 Friday New Year's Holiday - City Offices Closed Januarv *11 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting 17 Mon Martin Luther Mug, Jr. Holiday - City Offices Closed * 18 Tues Council Workshop Meeting - (6:30 p.m.) * 25 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting (Note: Change to Meeting Schedule in December - 2 business meetings on 1" and 2°a ;Tuesday and no workshop meeting is scheduled.) i:\adm\cathy\councii\cceal.doc AGENDA ITEM # a FOR AGENDA OF 11/09/99 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUEIAGENDA TITLE Consent Agenda - Y2K U to PREPARED BY: Loreen Mill EPT HEAD OK VVV<`- CITY MGR OK ISSUE BEFORE THE COUNCIL Receive an update on the City's Y2K status. STAFF RECOMMENDATION Receive report INFORMATION SUMMARY The City has been actively addressing the potential of Y2K issues for a number of months. The City's mission is to: assure that the millennium change will have minimal impact on the critical business operations of the City of Tigard. The City's Y2K efforts have included staff from each department. Critical City programs relying on technology have been identified and prioritized. Each department has now developed a "Business Continuation Plan" which identifies how the department will continue to provide services if- Systems aren't Y2K ready for the new millennium; ➢ We doubt the validity of a projected completion date or we are not able to "test" a system we depend on; ➢ There is failure of a system reported to be Y2K ready; or ➢ We believe any City vendor may cause disruptions in their service to us 1/2000 and beyond. Essential City systems and services will be ready for January 1, 2000. The City's web site is periodically updated with new information about the City's readiness efforts. The City has obtained limited Y2K insurance coverage. Attached is updated information about specific systems and their readiness status. OTHER ALTERNATIVES CONSIDERED Take no action - wait and see if there are problems VISION TASK FORCE GOAL AND ACTION COMMIT: EE STRATEGY i N/A FISCAL NOTES The 99-00 budget contains $116,795 in expenditures, which are identified to meet Y2K readiness needs. Lm/h:/d=/y2k/991109 cc sum.doc FM== SM ow 11 Y2K Update City of Tigard Readiness The City and other service providers have addressed computer issues that could affect services in Tigard. As a result, we believe there will be few (if any) disruptions related to the "Y2K bug." Water will still flow through the transmission lines. In those areas where pumps are used to send water the higher elevations, the City has back-up generators and fuel. The City of Portland supplies the majority of the City's water supply and they report water will be available for Tigard. Sewer systems will work. The Sanitary Sewer System in Tigard relies on gravity to deliver waste materials to the treatment plant. Unified Sewerage Agency operates the treatment plant and reports they are ready for January 1°t Police & Public Works crews will be working 12/31/99 and 1/1/00. With this staffing on site, and other staff ready for call out, the City is prepared to respond to issues that arise in our area. Heat, lights, and phone are reported to be ready. Tigard utility companies for electricity, gas & phone have reported they will be ready for the Year 2000 change. 9-1-1, fire and ambulance services will be available. Providers for these services have reported they have made the changes necessary to be able to respond during the change f rom 1999 to 2000. We expect everything to work. We've taken reasonable and prudent actions to prepare our systems for Y2K. But there are no guarantees that everything will work. Service providers recognize this uncertainty and have back-up plans and extra resources available. It would be a great help if you did too. For more information and some reliable guidelines for preparedness information, please visit the City's web site at www.d.tiQard.or.us or the American Red Cross web site at www. redcross. ora. r CITY OF 77GA" FACE' SHEEN' 13125 SW Ball Boulevard Tigard, OR 97223 Contact: Loreen Mills, (503) 639-4171 AGENDA: 11/09/99 TOPIC: Y2K Update BACKGROUND: The City has been actively addressing the potential of Y2K issues for a number of months. The City's mission is to: assure that the millennium change will have minimal impact on the critical !business operations of the City of Tigard. The City's Y2K efforts have included staff from each department. Critical City programs relying on technology have been identified and prioritized. Each department has now developed a "Business Continuation Plan" which identifies how the department will continue to provide services if- > Systems aren't Y2K ready for the new millennium; ➢ We doubt the validity of a projected completion date or we are not able to "test" a system we depend on; ➢ There is failure of a system reported to be Y2K ready; or ➢ We believe any City vendor may cause disruptions in their service to us 1/2000 and beyond. Essential City systems and services will be ready for January 1, 2000. The City's web site is periodically updated with new information about the City's readiness efforts. The City has obtained limited Y2K insurance coverage. Attached is updated information about specific systems and their readiness status. Review Process: The City of Tigard started reviews of various systems that might be affected by a Y2K failure in 1998. This was accomplished by each department reviewing their automated systems, programs & services, staffing, and fiscal resources. A centralized task force was then created with representation from each department to review and coordinate the following citywide review: ➢ IDENTIFY THE POTENTIAL HAZARDS - What could go wrong ➢ ASSESS THE HAZARDS - Assess the risk of something going wrong ➢ QUANTIFY THE: HAZARDS: ➢ identify the mission-critical hazards ➢ recommend measures to eliminate or reduce identified hazards (beginning with the most serious ones) ➢ document the process and outcomes, and retain a complete file on the activities and decisions. ➢ DEVELOP ACTION PLANS - These plans are based on the following: ➢ AVOIDANCE - Eliminate thepossibility of loss by quitting the activity or not using the system that needs replacing. ➢ PREVENTION - Prevent the disaster by purchasing a new system so that it is Y2K ready. ➢ REDUCTION - Reduce the severity of the loss by not using the system that is not Y2K ready. ➢ SEPARATION - Separate varioiLs activities from each other to preclude a single event from causing a loss to the entire operation - perhaps contract out the service for a short time. Citywwide Priorities: The City of Tigard Council and staff have adopted the following priorities, citywide, for its business continuation planning: ➢ #1 - Public health & safety services (prevent loss of life/personal injury) ➢ 42 - Quality of life services ➢ #3 - Maintain the ability to generate revenue for City operations Emergency Response Plan: The City has over one third of its staff that respond to emergency events. For this reason, it is very important for the City to be able to plan for and staff an Emergency Operations Center (EOC) for any possible Y2K failures and continue to provide day-to-day services and operations. We have an adopted Emergency Management Plan that is exercised regularly. The City exercised its EOC plan with all other jurisdictions in Washington County on Wednesday, September 8, 1999. The exercise tested winter storm responses as well as Y2K failure response. Tigard determined that we are ready to respond at the end of 1999 and communication plans with the other jurisdictions within Washington County are in place. Tigard recognizes that we cannot guarantee every possible Y2K failure has been identified, however, we are ready to respond and have plans in place to make response effective. We will staff our EOC on 12/31/99 from 10:00 PM to 01/01/00 at 2:00 AM. The EOC will be open longer if needed. Time off for employees that are needed for EOC support has been cancelled for 9/9/99, and from 12/18/99 through 01/03/00. Documentation of Y2K Readiness: While the City has over two feet of Y2K "due diligence" documentation in central files alone, I have chosen to not "bulk up" your filing system with all of this information. The following attachments are overviews of the i findings and business continuation plans for systems and departments for the City's Y2K readiness. These best describe, in a brief format, the current status of City systems, staffing, priorities, and the plans and resources that are committed to correct possible Y2K failures. ➢ Department Y2K Business Continuation Plan Summaries & Details City Manager's Office (Administration) ➢ Community Development (including Planning & Building) Engineering ➢ Finance (including Finance and Administrative Services) Human Resources Library ➢ Network Services & Telecommunications Police (including patrol, detectives, & records). Dispatching provided by WCCCA & Jail services provided by Washington County 9 Public Works (including fleet, parks, wastewater collection, & water distribution). Wastewater treatment provided by Unified Sewerage Agency & water sources are provided by various other jurisdictions Risk Management The Next Step: This packet of information is presented as the City's documentation process to meet the "good-faith effort" prescribed in SB268 to avoid Year 2000 failures. Rest assured, Tigard does not believe its job is done by simply planning and documenting for Y2K exposures. Rather, we are continuing to implement systems testing, determine what additional public & employee education is needed, follow-up on unresolved issues, and ensure Y2K plans are updated and implemented. If you have any questions, or need further information on the City's plans, please contact me by: Phone (503)639-4171, ext. 327; Fax (503)639-6795; or Email loreen(a ei.tigard.or.us COST: The 99/00 budget contains $116,795 in expenditures, which are identified to meet Y2K readiness needs. i i i i i 3 AGENDA ITEM # 3 FOR AGENDA OF 11-09-99 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE APPROVE APPOINTMENT OF GREER GASTON AS DEPUTY CITY RECORDER rreI6NA PREPARED BY: Cathy Wheatley DEPT HEAD OK _1/0+---CITY MGR OK tool- ISSUE BEFORE THE COUNCIL Should Greer Gaston be appointed Deputy City Recorder? STAFF RECOMMENDATION Approve the attached resolution appointing Greer Gaston as Deputy City Recorder. INFORMATION SUMMARY In order to assure continuity of the job functions and services provided by the office of City Recorder, Deputy Recorders are appointed to serve in the absence or unavailability of the City Recorder. Elizabeth A. Newton and Dee Wise were appointed as Deputy Recorders by Resolution No. 99-42 on June 22, 1999. Ms. Newton, Assistant to the City Manager, responds to requests for Council support and in elections when Catherine Wheatley is unavailable. Ms. Dee Wise, Senior Records Specialist, assists in areas of records research, codification of ordinances and has been working with the City Recorder to learn Election Official responsibilities. Greer Gaston was hired by the City Administration Department to fill the position vacated by Jessica Gomez. This is a part-time position at 28 hours a week. Ms. Gaston, in addition to her support role in the Administration Department, will attend Council meetings periodically to fill in when Ms. Wheatley is absent. Jo Hayes has been steadily increasing her workday hours she returns from medical leave. Ms Hayes will now be working 32 hours per week. OTHER ALTERNATIVES CONSIDERED Other suggestions by Council members for providing City Recorder services could be implemented. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY i i N/A FISCAL NOTES Ms. Gaston is scheduled to work 28 hours per week and Ms. Hayes is now working 32 hours per week for a total of 60 hours. The Budget for 99/00 provides that the Administration Division shall be staffed with 1.5 FTE (60 hours) of clerical support. I:\HDM\CATHY\COUNCII.\AGENDA ITEM SUMMARY SHEET - APPOINT GREER AS DEP CR.DOC AGENDA ITEM # 4 L4 FOR AGENDA OF 11/09/99 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUEIAGENDA TITLE 1999-2000 Recvcling_Coopgrative Year 10 - Intergovemmental Agreement PREPARED BY: Loreen Mills t~ DEPT HEAD OK LgRL=CITY MGR OK ISSUE BEFORE THE COUNCIL Whether to continue participation in the Washington County Recycling Cooperative for the 1 & year. STAFF RECOMMENDATION Approve the resolution and authorize the City Manager to sign the IGA agreement with Washington County for 1999-2000. INFORMATION SUMMARY Metro has established a Regional Solid Waste Management Plan (RSWMP) which includes a requirement that cities and counties prepare annual solid waste reduction work plans. The cities and County in Washington County determined in 1990 that it would be most cost effective and efficient to participate together and adopt an annual work program as the Washington County Wasteshed. Tigard has been a member of the Wasteshed since that time. Year 10 Work Plan has been negotiated between the members of the Wasteshed and has been accepted by Metro. Again this year the major emphasis in the plan is increasing commercial recycling participation and developing organics programs for pre and post consumer food waste as a recyclable material. Recycling market development is important to the Cooperative. For that reason, they will disseminate information about new markets and refer contractors to new industries as they develop. In the attached you will find: Resolution which records Council's action to approve the IGA; and the IGA with Washington County which each city (except Beaverton) will be adopting; OTHER ALTERNATIVES CONSIDERED Withdraw from the countywide program and adopt a plan for Tigard to meet Metro's RSWMP requirements & ORS Chapters 268 & 459 VISION TASK FORCE GOAL AND ACTION COMMITTEE STQ.P.TEGY N/A FISCAL NOTES Tigard's portion of the funding for the 99-00 work plan is provided by a ?.Metro grant for $16,562. This is paid to Washington County to administer the program. Lmee bydocs/solid "RO& 91109 coop cc sum AGENDA ITEM # L4L5 FOR AGENDA OF November 9, 1999 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET ADJUSTMENT #4 TO THE FY 1999- 00 BUDGET TO PROVIDE FUNDING TO PAY THE COSTS OF THE SEPTEMBER 1999 SPECIAL ELECTION. PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council approve an amendment to the FY 1999-00 Budget to appropriate funding to pay the costs of the September 1999 special election? STAFF RECOMMENDATION Staff recommends approval of this budget amendment. INFORMATION SUMMARY A special election was held in September on the question of amending the Tigard City Charter to require a citywide vote before the City may use the Willamette River as a source of water. Under state law, cities must pay the cost of special elections. Because this special election was not anticipated at the time the FY 1999-00 budget was adopted, no funds for this purpose were included in the City's budget. Tigard has received a bill in the amount of $11,772 from Washington County for the cost of the special election. It is necessary to amend the FY 1999-00 budget to provide funds to pay this cost. OTHER ALTERNATIVES CONSIDERED Do not approve this budget amendment. M J VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N a N/A FISCAL NOTES This resolution transfers $11,772 out of the Water Fund contingency to pay the costs of the September 1999 special election. Y MEMORANDUM TO: Bill Monahan, ity Manager FROM: Craig Prosse 4inance Dirr-.,,tor . RE: Budget Amendment to Pay September Special Election Costs DATE: October 26, 1999 1 have attached the budget amendment and supporting documentation to adjust the City of Tigard budget to pay for the September special election to this memo. This amendment transfers $11,722 from the Water Fund contingency to the City Administration program to pay these costs. As you are aware, we had two options on this budget amendment. We could use the General Fund contingency or the Water Fund contingency. The pros and cons of these two options are listed below: General Fund • Pro: This was an election for a charter amendment, and this should therefore be treated as a general governmental expense. • Con: Don't spend General Fund money if there are any viable alternatives. Water Fund • Pro: The charter amendment related to a water issue. • Con: This is not a water operational expense. If we want to confine the use of the Water Fund to operational expenses, we would not use this contingency. My recommendation is to use the Water Contingency. Even though this is not an operational expense, it is a legitimate water issue, and I feel it is appropriate to use Water Funds. I also feel it is inappropriate to use the City's General Fund resources when other options exist. This conserves scarce General Fund resources for those issues that cannot be paid from other funds of the City. I understand that you want to discuss these options with the City Council to make sure that they are comfortable with our direction. Please let me know if I can provide any additional information to you. AGENDA ITEM # FOR AGENDA OF November 9, 1999 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Urban Reserve Area 49A PREPARED BY: Nadine Smith DEPT HEAD OK 4cr-, Y MGR OK 601-1 ISSUE BEFORE THE COUNCIL Should the City Council approve a Resolution supporting the inclusion of Urban Reserve Area 49A into the Urban Growth Boundary? STAFF RECOMMENDATION Staff recommends approval of the Resolution. INFORMATION SUMMARY On September 21 1999 the City Council heard a presentation from persons interested in including Urban Reserve Area 49A into the Urban Growth Boundary requesting support of that inclusion from the City Council. City Council indicated that they supported the inclusion and directed staff to prepare a resolution of support. Since that time, the applicant believes that they will be able to add property to Urban Reserve Area 49A and that is reflected in the attachments. There are two of each map; one reflecting the Champe property (Tax Lot 3100), and one that does not. The applicant is requesting Council's support of both proposals. OTHER ALTERNATIVES CONSIDERED Not supporting the inclusion of Area 49A. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management, Goal 2, Strategy 2, "Adopt criteria that outlines when and under what circumstances areas on Bull Mountain will annex." FISCAL NOTES None Ila 11111116,1110 hill AGENDA ITEM # q'-7 CL, FOR AGENDA OF November 9. 1999 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Hoodview Drive & Bull Mountain Road Storm Drainage Improvements PREPARED BY: Varmie Nguyen 'ft' EPT HEAD OK Gus Duenas CITY MGR OK Bill Monaharf" " ' ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the contract award for the construction of Hoodview Drive & Bull Mountain Road Storm Drainage Improvements? STAFF RECOMMENDATION The staff recommends that the Local Contract Review Board, by motion, approve the contract award to Pipe Dreams, Inc., in the amount of $37,842.24. INFORMATION SUMMARY The proposed project is located at two locations: Hoodview Drive at Kable Street and Bull Mountain Road east of 144' Avenue. Currently, there is no underground drainage system on Hoodview Drive. This project is intended to alleviate the extensive amount of stormwater on the street and to divert year-round discharge from some lots to the proposed drainage system. A new drainage system is proposed to be installed on the south portion of Hoodview Drive and connected to an existing drainage system on Kable Street. On Bull Mountain Road, this project proposes to widen the existing shoulder and install curb for approximately 200 feet to direct surface water runoff to an existing catch basin located in front of a property. The stormwater currently bypasses the asphaltic concrete berm and flows into the front yard of an existing home. This project would reroute and direct all or a major portion of the stormwater into the existing catch basin. Driveway approach is also proposed to be installed to provide a smooth transition between the street and existing ground. The bid opening was conducted on Oct 19, 1999. The bid results are: Pipe Dreams Aurora, OR $37,842.24 Crestview Const. Hillsboro, OR $44,208.00 Three Dimensional Beaverton, OR $44,432.50 Rychart Excavation Hillsboro, OR $44,461.55 Pacific Coast Const. Portland, OR $47,286.86 Werbin West Const. Portland, OR $49,372.00 Oregon Siteworks Aloha, OR $49,845.93 Eagle Elsner Tigard, OR $49,902.00 Canby Excavating Canby, OR $51,655.65 George Schmidt & Sons Washougal, WA $53,932.90 Sunquest Const. West Linn, OR $56,713.85 Andersen Pacific Ridgefield, WA $59,827.00 Les Brown Excavating Gresham, OR $60,281.00 Dirt & Aggregate Fairview, OR $63,314.50 Engineer's Estimate $57,000.00 OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES Hoodview Street Drainage Improvement was funded in the amount of $40,000 in the FY 1999-00 Storm Drainage System fund. This amount is sufficient to award the contract for the project. The County will make $250,000 payment :o the City for road maintenance services in FY 1999-00. Of the $250,000, $100,000 will be used for pavement major maintenance program on County roads. A portion of $100,000 will be used to pay for Bull Mountain Road Drainage Improvement. iAdtyvAMsum%agenda Item for hoodview drive award const.doc AGENDA ITEM # FOR AGENDA OF 11/9/99 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Purchase of five (5) police vehicles PREPARED BY: Ronald D. Goodpaster DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL ' The replacement of five (5) patrol vehicles. STAFF RECOMMENDATION Staff recommends approval. INFORMATION SUMMARY All five of these vehicles are replacing patrol vehicles with excessive miles. This replacement is consistent with our vehicle rotation policy and planned for. Funds were budgeted to cover this expense. The two Expeditions will be used by supervisors, who carry more equipment than the patrol officers, and more space is needed to carry their emergency and tactical equipment. Most other police departments are also going to larger SUV type vehicles for this same reason. All vehicles are being purchased off a State of Oregon contract price agreement. OTHER ALTERNATIVES CONSIDERED Not purchase vehicles. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This purchase is consistent with our Public Safety category. FISCAL NOTES Funds were budgeted to cover this purchase. iAcityMde\sum.dot PURCHASE REQUISITION CITY OF TIGARD 13125 SW Hall Blvd. Date: October 7. 1999 Tigard, Oregon 97223 From: Cat. Robert Wheeler (503) 639-4171 Fax (503) 639-6795 Dept: Police 1120 TO: Damerow Ford CoS 12325 S. W.Canyon Road Beaverton. OR 97005 Phone: (800) 871-3673 Fax: (503) 626-0900 Na r'`~~tZ Federal ID No.: (For services only) DELIVER TO: i p ® 13125 SW HALL BLVD ❑ 8720 SW BURNHAM STREET ❑ 12800 SW ASH STREET ❑ 8777 SAN BURNHAM STREET Vendor Item Dept/Aocount Unit Extended Qty No. Description No. Price Price 2 2000 Ford Expedition 4X2 Full Size Police 10-1120-703000 25393.00 $50,786.0 Sport Utility Vehicle Style U17 119" XLT Purch 0 off State of Oregon # 07006-7500 Contract 2 99L 5AL (330) SEFI V8 OHC'TRITON" 10-1120-703000 591.00 $1182.00 2 UA COLOR: EXT BLACK INT:MED GRAPHITE S 10-1120-703000 N/C N/C 2 44E 4 SPEED ELECTRONIC AUTO TRANS 10-1120-703000 N/C N/C 2 XH6 3.73 LIMITED SLIP AXLE 10-1120-703000 217.00 $434.00 2 S2 FLEET SPECIAL PKG W/VINYL BUCKETS 10-1120403000 N/C N/C 2 924 PRIVACY GLASS 10-1120-703000 251.00 $ 502.00 2 153 FRONT LICENSE PLATE BRACKET 10-1120-703000 N/C N/C 2 54H HEATED MIRRORS 10-1120-703000 43.00 $86.00 1 SHOP MAINTENANCE REPAIR MANUAL 10-1120-703000 260.00 260.00 1 EMISSIONS MANNAL 10-1120=703000 275.00 275.00 (1) Technical Service Bulletins & Updates 10-1120-703000 215.00 215.C-0 Rr6Tf1Lr:; M,* $27245.00 $53740.00 APPROPRIATION BALANCE: $130,500.00 AS OF: 10/07/99 PURCHASING AGENT: APPROVALS: (IF UNDER $50) DEPARTMENT DESIGNEE: (IF UNDER $2500) DEPARTMENT DESIGNEE: (IF UNDER $7500) DEPARTMENT HEAD/DESIGNEE: (IF UNDER $25000) CITY MANAGER: (IF OVER $25000) LOCAL CONTRACT REVIEW BOARD: lC1 f' LGL CAPITAL EXPENDITURES NOT BUDGETED: (IF UNDER $2500) DIRECTOR OF FINANCE: (IF OVER $2500) CITY MANAGER: I:%crtywideWurdveq•dot PURCHASE REQUISITION CITY OF TIGARD 13125 SW Hall Blvd. Date: October 7, 1999 Tigard, Oregon 97223 From: CDt. Robert Wheeler (503) 639-4171 Fax (503) 639-6795 Dept: Police 1120 TO: Gresham Ford 1945 East Powell P. O. BOX 647 Gresham OR 97080 ATTN: Earl Day Phone: (503) 665-0101 Fax: (503) 665-0497 Federal ID No.: (For services only) DELIVER TO: ® 13125 SW HALL BLVD ❑ 8720 SW BURNHAM STREET ❑ 12800 SW ASH STREET ❑ 8777 SW BURNHAM STREET Vendor Item Dept/Account Unit Extended Qty No. Description No. Price Price 3 2000 Ford Sedan Full Size Crown Vic, V8Style 10-1120-703000 19190.00 57570.00 P71, 4 Dr, Police Int.Color. Exterior#UA Black, Interior. Lgt. Graphite.FordBeet. Purch off State of Oregon #07006-7501 Contract. 3 99W 4.6 L V8 Engine WC N/C 3 FLJ0135x KEYED ALIKE 10-1120-703000 33.00 99.00 3 H CLOTH FRONT BUCKET/CLOTH REAR 10-1120-703000 N/C N/C 3 PLN AUX FUSE PANEL 6 CIRCUIT 10-1120-703000 41.00 123.00 3 PLP POWER DOOR LOCKS 110-i'120-703000 18.00 54.00 3 PW8 WINDOWS CONTROLED FRONT PASS 10-1120-703000 18.00 54.00 3 PRS ROOF RIENFORCEMENT 10-1120-703000 61.00 183.00 3 PCD SILICONE HOSE WATER SYSTEM 10-1120-703000 258.00 774.00 3 64C HUBCAPS 10-1120-703000 <27.00> <81.00> 3 21A 6 WAY POWER DRIVER SEAT 10-1120-703000 321.00 963.00 Comm": 20.00 60.00 .'.Ti QTAL~;~ APPROPRIATION BALANCE: 130.500.00 AS OF: 10/07/99 PURCHASING•AGENT: APPROVALS: (IF UNDER $50) DEPARTMENT DESIGNEE: (IF UNDER $2500) DEPARTMENT DESIGNEE: (IF UNDER $7500) DEPARTMENT HEADIDESIGNEE: (IF UNDER $25000) CITY MANAGER: 22 _ (IF OVER $25000) LOCAL CONTRACT REVIEW BOARD:.. CAPITAL EXPENDITURES NOT BUDGETED: (IF UNDER $2500) DIRECTOR OF FINANCE. PURCHASE REQUISITION CITY OF TIGARD Gresham Ford 13125 SW Hall Blvd. Date: PAGE #2 Tigard, Oregon 97223 From: (503) 639-4171 Fax (503) 639-6795 Dept: TO: Phone: Fax: Federal ID No.: (For services only) DELIVER TO: ❑ 13125 SW HALL BLVD ❑ 8720 SVV BURNHAM STREET ❑ 12800 SW ASH STREET ❑ 8777 SW BURNHAM STREET d Vendor Item Dept/Account Unft Extended Qty No. Description No. Price Price 3 53M RADIO SUPPRESSION PKG 10-1120-703000 62.00 186.00 3 552 ANTI-LOCK BRAKING SYSTEM 10-1120-703000 534.00 1602.00 3 618 DOOR DECKLID RELEASE 10-1120-703000 35.00 105.00 3 478 COURTESY LAMP DISABLE 10-1120-703000 13.00 39.00 3 127 HD RUBBER FLOOR COVERING 10-1120-703000 23.00 69.00 3 153 FRONT LICENSE PLATE BRACKET 10-1120-703000 N/C N/C 3 45F LIMITED SLIP DIFFERENTIAL 10-1120-703000 85.00 255.00 3 96C FRONT DOOR BODY SIDE MOLDING 10-1120-703000 N/C N/C 3 51 B DRIVER SIDE SPOT LAMP PREP PKG 10-1120-703000 80.00 240.00 3 51A DRIVER SIDE 6" SPOT LAMP 10-1120-703000 151.00 453.00 3 . NONE BILSTEN SHOCKS (4 PER CAR) 10-1120-703000 438.00 1314.00 Corrcmrts: APPROPRIATION BALANCE: AS OF: PURCHASING AGENT: APPROVALS: (IF UNDER $50) DEPARTMENT DESIGNEE: (IF UNDER $2500) DEPARTMENT DESIGNEE: (IF UNDER $7500) DEPARTMENT HEADIDESIGNEE: (IF UNDER $25000) CITY MANAGER: (IF OVER $25000) LOCAL CONTRACT REVIEW BOARD: CAPITAL EXPENDITURES NOT BUDGETED: (IF UNDER $2500) DIRECTOR OF FINANCE: (IF OVER $2500) CITY MAW GER: iA,-AywideVura"q.dot PURCHASE REQUISITION CITY OF TIGARD Gresham Ford 13125 SW Hail Blvd. Date: PAGE #3 Tigard, Oregon 97223 From: (503) 639-4171 Fax (503) 639-6795 Dept: TO: Phone: Fax: Federal ID No.: (For services only) DELIVER TO: ❑ 13125 SW HALL BLVD ❑ 8720 SW BURNHAM STREET ❑ 12800 SW ASH STREET ❑ 8777 SW BURNHAM STREET Vendor Item Dept/Account Unit Extended Qty No. Description No. Price Price 1 NONE SHOP MAINTENANCE REPAIR MANUAL 10-1120-703000 211.70 211.70 1 NONE EMISSIONS MANUAL 10-1120-703000 168.86 168.86 1 NONE ELECTRICAL SCHEMATICS 10-1120-703000 31.68 31.68 1 NONE TECHNICAL BULLETINS & UPDATES 10-1120-703000 92.00 92.00 r"ft TO $21,858.24 $64989.64 APPROPRIATION BALANCE: AS OF: PURCHASING AGENT: APPROVALS: (IF UNDER $50) DEPARTMENT DESIGNEE: (IF UNDER $2500) DEPARTMENT DESIGNEE: (IF UNDER $7500) DEPARTMENT HEAD/DESIGNEE: (IF UNDER $25000) CITY MANAGER: (IF OVER $25000) LOCAL CONTRACT REVIEW BOARD: CAPITAL EXPENDITURES NOT BUDGETED: (IF UNDER $250n) DIRECTOR OF FINANCE: (IF OVER $2500) CITY MANAGER: elc ywidelpradwey.dol AGENDA ITEM # FOR AGENDA OF 1 1 /9/99 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Naming of New Neighborhood Park PREPARED BY: Duane Roberts DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL What name should be assigned to the three-acre property donated by Albertson's, Inc. for city park use? STAFF RECOMMENDATION Staff recommends the Council listen to public testimony relative to the naming of the park and pick the name it sees as the most fitting given the history, setting, and character of the park property. The name recommended by staff is "Mountainview Park". INFORMATION SUMMARY Earlier this year, Albertson's donated approximately three acres of property located within the Castle Hill neighborhood for city park use. The land was surplus from the development of an adjacent shopping center. Improvements to the proposed park site are now underway, funded by a $20,000 cash donation from the Matrix Corporation. Neither Albertson's nor Matrix included as a condition of their donations, or informally requested, the future park be given a particular name. In June 1999, the city adopt-.d an official policy for the designation of memorials and the naming of park properties. In order to obtain suggestions for the naming of the park property, staff asked the Castle Hill Homeowners Association to consult with its members and to propose a name for the park. The list of park names nominated by the membership is attached. The preferred name from this list picked by the homeowners board of directors is "Lost Castle Park". The Operations Department does not support this name, because it sounds too much like an amusement park attraction. As indicated in the attached memo, Operations has developed a list of four alternative names. Among these, Operations' top candidate is "Mountainview Park". This name refers to "the mountains that can be seen when standing in the park. Cooper Mt. as well as Mt. I-lood can be seen." OTHER ALTERNATIVES CONSIDERED A list of candidate names submitted to the Castle Hill Homeowners Association is attached. A list of three additional names put forward by Operations is included in the attached memo. No names appear on both lists. VISION TASK FORCE GOAL AND ACTION COW41TTEE STRATEGY No vision or goal applies. FISCAL NOTES Does not apply. BciVMde\sum.paftame FEE MEMORANDUM TO: Ed Wegner FROM: Jeff Munro RE: Staff recommendation on naming of the Albertsons site DATE: October 26, 1999 I would like to present for consideration four possible names for the City owned property known as the Albertson's site. These recommendations, come after an effort by the Castle Hill homeowners association (which had a contest) to name the site. Their top choice for a park name was "Lost Castle Park" which in my opinion sounds too much like an amusement park rather than a City Park. A complete list of their suggestions is attached for review. The following are our recommendations by priority. Mountainview Park/ Named after the mountains that can be seen when standing in the park. Cooper Mt. As well as Mt. Hood can be seen. Northview Park/ Named after Northview Dr., which passes in front of the lower side of the park. We currently have other parks and Green ways named after adjacent streets such as Main Street Park, Commercial Park and the Pathfinder Greenway. Sunrise Park/ Named after the spectacular sunrise that can be viewed from the park site on a clear morning. Overlook Park/ Named for the fact that you overlook many different landscapes and objects while in the park site. If these recommendations are approved they then will be passed along to.Duane Roberts who will submit them along with the homeowners association recommendations to City Council for final approval. !N ro - F Naming the Park Page 1 j.. From: "Wendy Read" <wread@effectnet.com> To: <jeff@ci.tigard.or.us> Date: 9/2/99 8:28AM Subject: Fw: Naming the Park I thought I'd send you the entire list of park name submissions from our neighborhood, in case you find it helpful. They're in no particular order. - Wendy 1. Castle Ridge 2. Castle Hill Park 3. Barrows Park 4. Barrows Neighborhood Park . 5. Hills Park 6. Castle Acres 7. Hidden Castle Park 8. Lost Castle Park 9. Hideaway Hills Park 10. Castle Vista Park 11. Daydream Hills Park 12. Castle Trail Park 13. Castle Hilltop Park 14. Wilderness Youth Park 15. Whale's Hump Park 16. Hidden Trailhead Park 17. Treasure Hill Park 19. Children's Castle Park 20. Hilltop Castle Park 21. Jennifer Ferlitsch Memorial Park - Reason Jennifer was killed by a drunk driver on July 18, 1999. She lived on Bull Mtn and her cousins live in Castle Hill. She was looking forward to having a park so close as she loved to play with her cousins at Cook Park. Jennifer spent a lot of time with (the Ferlitsches). She was hoping there would be paths to rollerblade on in the new park. She was only 12 when she died. 22. Merlin Park 23. Castle Hill Park 24. King's Park 25. Puppy Poopie Park (I assume they're kidding ) 26. Castle Park 27. Neighbor Park 28. Friends Park 29. Good Neighbor Park 30. Co-Operation Flaza Park ' sa Duane ,.o e - Park Name Frown: Wendy Read <wreade uno.com> To: <duane@ci.tigard.or.us> Date: 11/9/99 8:27AM Subject: Park Name Could you please pass on these comments to the council members tonight in ourabsense? The Castle Hill Homeowners Association Board thinks any of the four suggested park names would be fine. However, something that should be considered is that there are already at least two other areas in the metro area called "Mountainview" that might confuse people in the future. One is in the Aloha-Beaverton area and the other is in the Lake Oswego area. For that reason alone, the Board prefers the name "Northview Park". Because it is linked to the adjacent street, there would be no chance for confusion. Just wanted to add our opinion. Thanks, Duane. Wendy Read AGENDA ITEM # FOR AGENDA OF November 9. 1999 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution to Increase the Neighborhood and Commercial Area Sewer Extension Program Funding Level PREPARED BY: A.P: Du ns DEPT HEAD OK CITY MGR OK _L ISSUE BEFORE THE COUNCIL Shall City Council increase the funding level of the Neighborhood and Commercial Area Sewer Extension Program from $500,000 to $900,000 for FY 1999/00? STAFF RECOMMENDATION Staff recommends that City Council, by motion, approve the attached resolution increasing the funding level of the Neighborhood and Commercial Area Sewer Extension Program from $500,000 to $900,000. INFORMATION SUMMARY The Tigard City Council adopted an amount of $3,000,000 for Sanitary Sewer Projects in the Capital Improvement Program Budget for FY 1999/00, and from this total amount approved the sum of $500,000 for the Neighborhood and Commercial Area sewer extension projects. An amount of $2,295,000 was set aside as reserve for capacity upgrades as those upgrades are identified. The need to include the Sewer Reimbursement District at the Walnut/Tiedeman Intersection Realignment Project has required obligation of more than half of the $500,000 set aside for FY 1999/00. In addition, the Beveland Street and Hermosa Way sewer extension project needed to be constructed because of the pending street improvements on Beveland Street required as a condition of the anticipated development of the Phil Lewis Elementary School site. Furthermore, the construction projects in FY 1999/00 include the continuation of two reimbursement districts formed in FY 1998/99, and several more areas that have expressed serious interest in participating in the program. The combined total of the sewer reimbursement district projects, both formed and pending formation, approaches $800,000. Attached is a summary showing the status of the reimbursement district projects. The Tigard City Council, in the interest of promoting environmental health and quality, has encouraged an aggressive program for extension of sanitary sewer service to those areas of the City of Tigard yet unsewe:ed. Increasing the funding level for the Sewer Extension Program to $900,000 would allow the current scwer reimbursement district projects to be completed this calendar year, and would provide sufficient funding for contingencies and the possible formation of one or more small districts prior to the end of FY 1999/00. OTHER ALTERNATIVES CONSIDERED Delay the construction of several reimbursement district projects until FY 2000/01. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None. FISCAL NOTES The Tigard City Council adopted an amount of $3,000,000 for Sanitary Sewer Projects in the Capital Improvement Program Budget for FY 1999/00, and from this total approved the sum of $500,000 for the Neighborhood and Commercial Area sewer extension projects. An amount of $2,295,000 was set aside as reserve for capacity upgrades as those upgrades are identified. This Council action would increase the $500,000 to $900,000 and decrease the reserve from $2,295000 to $1,895,000. I:NCirywlde\SumlAgc da Summary for Sewer Extension Program Funding Level Increase Sanitary Sewer Reimbursement Distract Projects Current Status October 28, 1999 District Number and Current Action FY Formed Total Costs 12, 106 ,Johnson-finalize 98-99 $44,388 actual 13, 100 Inez- finalize 98-99 $82,646 actual Subtotal $127,034 14, Walnut- construction 99-00 $260,240 actual 15, Beveland- construction 99-00 $121,126 (as-bid plus design costs 16, Delmonte- construction 99-00 $227,997 (as-bid plus soils boring costs 17, O'Mara- formation and award 99-00 $31,705 as-bid Subtotal $641068 Grand Total $768,102 1*.Wtywide\sum\dishkt cost sum.doc e e AGENDA ITEM # FOR AGENDA OF November 9.1999 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Formation of Sanitary Sewer Reimbursement District No. 17. PREPARED BY: G. Berry DEPT HEAD OK A.~ CITY MGR OK W Monahan ISSUE BEFORE THE COUNCIL Formation of a sewer reimbursement district to construct a sanitary sewer project as part of the Neighborhood Sewer Extension Program. STAFF RECOMMENDATION Approval of the attached resolution forming the Reimbursement District. INFORMATION SAY The proposed project would provide sewer service to five lots along SW O'Mara Street near SW Hill Street. Through the City's Neighborhood Sewer Extension Program, the City would install public sewers to each lot within the Reimbursement District and the owners would reimburse the City for a fair share of the cost of the public sewer at the time of connection to the sewer. In addition, each owner would be required to pay a connection fee of $2,335 before connecting to the line and would be responsible for disconnecting the existing septic system according to County rules and any other plumbing modifications necessary to connect to the public line. Each owner has been notified of the hearing by mail. The notice, mailing list and additional details are included in the City Engineer's Report for the proposed Ordinance. If Council approves this request to form the Reimbursement District, bids from contractors to construct the sewer will be requested. A revised City Engineer's Report will be submitted to Council after construction is completed and actual construction costs are determined. OTHER ALTERNATIVES CONSIDERED 1. Direct that the resolution be revised. 2. Reject the Reimbursement District. VISION TASK FORCE GOAL AND COMMITTEE STRATEGY Not applicable. FISCAL NOTES Funding is by unrestricted sanitary sewer funds. i Ad tyMdelsum\reim 17-s.doc 1110 111111 mill 11,111110 October 26, 1999 N Informational ears NOTICE IS HEREBY GIVEN THAT THE TIGARD CITY COUNCIL AT A MEETING ON TUESDAY, NOVEMBER 9, 1999 at 7:30 PM IN THE TOWN HALL OF THE TIGARD CIVIC CENTER 13125 SW HALL BLVD TIGARD OR 97223 TO CONSIDER THE FOLLOWING: Proposed Sanitary Sewer Reimbursement District No. 17. The Tigard City Council will conduct an informational public hearing to hear testimony on the proposed Reimbursement District formed to install a sewer in SW O'mara Street near SW Hill Street. Both public oral and written testimony is invited. The public hearing on this matter will be conducted as required by Section 13.09.060 of the Tigard Municipal Code. i Further information and the scheduled time for this item during the Council meeting may be obtained from the Engineering Department, 13125 SW Hall Blvd. Tigard, Oregon 97223 or by calling 639-4171 extension 373. s IAeny199ciPVmarMnoltce of a informational m1p.Coc all 5 2S102CD-00700 2S102CD-002,00 LAUTT RONALD R & ANNA M IDZERDA ARNOLD W 9450 SW O'MARA ST 5624 SW FLORIDA TIGARD, OR 97223 PORTLAND, OR 97219 2S102DC-00100 2S102DC-00202 ROUSSE JERRIE IRENE ROUSSE ARNOLD WILLIAM 9370 SW OMARA ST 9320 SW OMARA ST TIGARD, OR 97223 TIGARD, OR 97223 2S102DC-00301 SMITH BRUCE KENNETH & JENNIFER 9270 SW OMARA ST TIGARD, OR 97223 CITY OF TIGARD, OREGON RESOLUTION NO. 98- 51 A RESOLUTION ESTABLISHING A NEIGHBORHOOD SEWER REIMBURSEMENT DISTRICT INCENTIVE PROGRAM. WHEREAS, the City has initiated the Neighborhood Sewer Extension Program to extend public sewers through Reimbursement Districts in accordance with TMC Chapter 13.09; and WHEREAS, the amounts reimbursed by residential lot owners in the past have been below $8,000 per connection; and WHEREAS, the reimbursement districts that are currently under consideration have estimated reimbursement costs ranging from $9,000 to $14,000 per connection; and WHEREAS, the costs of reversing residential plumbing, closing the existing septic tank, installation of a sewer lateral to connect to the public system, and payment of the connection fee add several thousand dollars more to the burden of a residential lot owner who wishes to connect to City sewer; and WHEREAS, the City Council wishes to initiate an incentive program to encourage residents to connect to public sewer; and WHEREAS, the City Council finds that establishing a maximum reimbursement fee for residents to pay will further the objectives of the program by encouraging formation of sewer reimbursement districts and actual connections to public sewer; and WHEREAS, based on previous reimbursement districts, the amount of $8,000 appears to be a reasonable amount to establish as the maximum fee for reimbursement by residential lot owners; and WHEREAS, the City Council concurs that the sum of $15,000 should be established as the maximum cost per connection; and WHEREAS, the City Council wishes to offer this incentive program for a two-year period, after which the program will be evaluated for continuation. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: An incentive program is hereby established for the Neighborhood Sewer Extension Program with a maximum fee of $8,000 for reimbursement by residential lot owners. This applies only to the reimbursement fee for the sewer installation and not to the connection fee, which is still payable upon application for sewer conmection. SECTION 2: This Resolution shall apply to sewer connections provided through sewer reimbursement districts established by October 12, 2000. All connections qualifying RESOLUTION NO. 98- 51 Page 1 under this incentive program must be completed within one year after Council approval of the final City Engineer's Report following a final public hearing conducted in accordance with TMC Section 13.09.105. SECTION 3: - The City Engineer's Report required by TMC Chapter 13.09 shall include a provision that to the extent that the reimbursement fee detennined in accordance with Section 13.09.040 does not exceed $15,000, the amount to be reimbursed by an owner of a lot zoned single-family residential shall not exceed $8,000 per connection, provided the lot owner complies with the provisions of Section 2. Any amount over $15,000 shall be reimbursed by the owner. Residential lot owners who do not connect to sewer in accordance with Section 2 shall pay the full reimbursement amount as determined by the final City Engineer's Report. SECTION 4: The funding source for the Neighborhood Sewer Reimbursement District Program shall provide the funding for the installation costs over $8,000 up to a maximum of $15,000 per connection. PASSED: This t4) day of UCA-4QVJAJt._ 1998. y r - City of igard ATTEST: City Recorder - City of Tigard a ~ tldlywidsVSSYimldoe i 1 RESOLUTION NO. 98- 5 ~ Page 2 AGENDA ITEM # FOR AGENDA OF November 9. 1999 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of the Contract for construction of the SW O'Mara Street Sanitaa Sewer Extension. PREPARED BY: G. Berm DEPT HEAD OK: Gus Duenas CITY MGR OK: Bill Monahan 1A ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the. contract award for the construction of the SW O'Mara Street Sanitary Sewer Extension? STAFF RECOMMENDATION The staff recommends that the Local Contract Review Board, by motion, approve the contract award to Crestview Construction in the amount of $31,705.00. INFORMATION SUMMARY The line would serve five lots along SW O'Mara Street near SW Hill Street through Sewer Reimbursement District No. 17 of the Neighborhood Sewer Extension Program. Council will also be requested to authorize formation of Sewer Reimbursement District No. 17 by resolution by a preceding agenda item on November 9, 1999. The bid opening was conducted at 2:00 PM on October 19, 1999. The bid results are: Crestview Const. Hillsboro OR $31,705.00 Werbin West Contr. Inc. Portland OR $38,630.00 Rychart Exc. Inc. Hillsboro OR $39,503.89 Three Dimensional Contr. Beaverton OR $43,424.30 Pacific Coast Const. Inc. Portland OR $44,252.41 John L. Jersey & Son, Inc. Portland OR $44,421.00 Canby Excavating, Inc. Canby OR $45,313.55 Oregon Siteworks Aloha OR $49,298.90 n Pipe Dreams Inc. Aurora OR $49,533.09 Cipriano & Son Const. Inc. Boring OR $50,700.00 Excel Excavation Tualatin OR $51,507.00 Sunquest Construction West Linn OR $51,825.70 Les Brown Exc. Inc. Gresham OR $58,336.00 George Schmid & Sons Washougal WA $61,368.00 Dirt & Aggregate Interchange Fairview OR $65,920.25 Engineer's Estimate $41,093.00 The contractor has been requested to provide references. e O=R ALTERNATIVES CONSIDERED There is no other available connection point that would be able to provide sanitary sewer service for the subject properties. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None FISCAL NOTES The amount of $500,000.00 has been set aside in the approved FY 1999-2000 budget for the Neighborhood and Commercial Area Sewer Extension programs. This funding is adequate for this project. \Wp3331usr\deptskitywidelwm\amrd consWctbn for dmara relmMdoc I I 11 AGENDA ITEM # I O FOR AGENDA OF November 9.1999-- CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Finalize Formation of Sanitary Sewer Reimbursement District #12installed near SW Johnson Street and SW 1061 Avenue PREPARED BY: G. Be EPT HEAD OK A. Duenas CITY MGR OK W. Monahan ISSN BEFORE THE COUNCIL Finalize the formation of Reimbursement District #12 installed near SW Johnson Street and SW 106th Avenue. STAFF RECOMMENDATION Approve, by motion, the formation of Reimbursement District #12 as modified by the final City Engineer's Report. INFORMATION SUNIMARY Council approved the formation of the SW Johnson Street and SW 106' Avenue Reimbursement District by Resolution 99-15 on March 9, 1999. Since then, construction of the improvements has been completed and final costs have been determined. The attached City Engineer's Report has been revised accordingly. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable. FISCAL NOTES n Total estimated cost of improvements including administrative fee: $69,200. Final cost of improvements including administrative fee: $50,380.38. Property owner contribution: $5,597.82 each if connection is made by November 8, 2000. 5 Exhibit A City Engineer's Report Sanitary Sewer Reimbursement District No. 12 Background This project will be constructed and funded under the City of Tigard Neighborhood Sewer Extension Program (NSEP). Under the program the City of Tigard would install public sewers to each lot within a project area. At the time the property owner connects to the sewer, the owner would pay a connection fee of $2,335.00 and reimburse the City for a fair share of the cost of the public sewer. There is no requirement to connect to the sewer or pay any fee until connection is made. In addition, property owners are responsible for disconnecting their existing septic system according to Washington County rules and for any other modifications necessary to connect to the public sewer. To be considered for the program, a neighborhood needs to submit evidence of resident support of a project. All residents have recently annexed to the City in hopes of being considered for the NSEP program, and have shown a continuous interest for a project. Project Area - Zone of Benefit An existing sanitary sewer line is located at the east end of SW Johnson Street as shown on Exhibit Map B. The line would be extended west along SW Johnson Street to SW 106th Avenue. The line would then extend north on SW 106th Avenue approximately 70 feet, and south on SW 106th Avenue approximately 206 feet. The line would serve nine properties. The two properties at the northeast end of SW Johnson are currently served by lateral connections to the existing sanitary sewer downstream of the proposed connection point and are not included in the proposed district. Similarly, the property on the south east end of SW Johnson Street is served by a lateral connection upstream of the proposed connection point and is not included in the proposed district. There is no need for future extensions of the proposed line. Cost The final cost for the sanitary sewer construction is $44,388.00. Engineering and inspection fees amount to $5,992.38 (13.5%) as defined in TMC 13.09.040(1). The total project cost including these fees is $50,380.38. This entire amount should be reimbursed to the NSEP fund as properties connect to the sewer and pay their fair share of the total amount. In addition to sharing the cost of the public sewer line, each property owner will be required to pay an additional $2,335 connection and inspection fee when connection to the public line is made, and will be responsible for all plumbing costs required for work done on private property. Reimbursement Rate All properties in this area are zoned R4.5 and have similar lot sizes as can be seen in Exhibit Map B. Therefore, it is recommended that the total cost of the project be divided equally among the nine properties included in the reimbursement district. Resolution 98-51 limits this fee to $8,000 per owner for connections completed within one year of final approval of the City Engineer's Report. Other reimbursement methods include basing the proportional share upon the square footage of each property or by the length of frontage of each property. Because all properties are similar in size, the square footage method is not recommended. The length of frontage method is also not recommended because there is no need to extend the line along the two southernmost and one northwesterly properties on SW 106th Avenue, but the line will be extended along the frontage of the three properties on SW Johnson that will not be served by this project. Each property's fair share of the public sewer line is $5,597.32 Annual Fee Adjustment TMC 13.09.115 states that an annual percentage rate shall be applied to each property owner's fair share of the sewer line costs on the anniversary date of the reimbursement agreement. The Finance Director has set the annual interest rate at 6.05% as stated in City of Tigard Resolution No. 98-22. Recommendation It is recommended that a reimbursement district be formed with an annual fee increase as indicated above and that the reimbursement district continue for fifteen years as provided in the Tigard Municipal Code (TMC) 13.09.110(5). Fifteen years after the formation of the reimbursement district, properties connecting to the sewer would no longer be required to pay the reimbursement fee. Submitted October 25, 1999 Agu in P. Duenas PE City Engineer 1.XdWMde%SuMVeW 2t.doc Ing October 26, 1999 Nn 00"' k T I C E Of PUBLIC HEARING Tuesday, November 9, 1999 7:30 PM Tigard Civic Center Town Hall The following will be considered by the Tigard City Council on November 9, 1999 at 7:30 PM at the Tigard Civic Center - Town Hall, 13125 SW Hall Blvd., Tigard, Oregon. Both public oral and written testimony is invited. The public hearing on this matter will be conducted as required by Section 13.09.105 of the Tigard Municipal Code. Further information may be obtained from the Engineering Department at 13125 S%1V Hall Blvd., Tigard, Oregon 97223, or by calling 639-4171. INFORMATIONAL PUBLIC HEARING: FINALIZATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO, 12 The Tigard City Council will conduct a public hearing to hear testimony on the finalization of Sanitary Sewer Reimbursement District 12 formed to install a sewer near SW Johnson Street and SW 106th Avenue. Please call Greg Berry of the Engineering Department 639-4171 ext. 373 if you have questions. 1Aenq\99c1p%I06johnslnotlce-/.ooc 2S103AA-01901 2S103AA-01907 HELMER GARRY L BARBARA S RINGER JERRY L 10585 SW WALNUT 12325 SW 106TH DR TIGARD, OR 97223 TIGARD, OR 97223 2S103AA-01908 2S103AA-01909 BRUGGER JUDITH C AND FLATTERS JAMES G 12355 SW 106TH 12385 SW 106TH AVE TIGARD, OR 97223 TIGARD, OR 97223 2S103AA-01910 2S103AA-01914 PEARSON RICHARD E & MARY ANN TR BADGER QUENTIN J EUNICE 12330 SW 106TH DR 10490 SW JOHNSON ST TIGARD, OR 97223 TIGARD, OR 97223 2S103AA-01915 2S103AA-01916 LAMBERT ROBERT A SANDERS STEVEN W 10530 SW JOHNSON ST 12390 SW 106TH DR TIGARD, OR 97223 TIGARD, OR 97223 2S103AA-01917 SNELLEDY RODNEY F 12440 SW 106TH AVE TIGARD, OR 97223 r NE 1 /4 NE 1/4/ SECTION 3 T2S R1 W W.M. CITY OF TIGARD, WASHINGTON COUNTY, OREGON off- i W ,oeJ~ 17TlS 5Mt00U A»' I I 3 ~ (i,LIBOJ) 1 I ~I WALNUT' Si f vt ,yaw sw,roa s» ios,s sw a~~m st I NI JOHNSON ST (T.L11~0) u~rc,a ,assswaawons, 1 am~ctid I I N z ,zus so 106th a» ' I, z h ya cm loco) PROPM SEWO SW Johnson Street ! NpTS J ~ / • - ° - - 'T.•r.•rITR M M IRTT: T.T.: _ _ - 4/ , to sw mr4ma st M1171 kMm, sc ,asD Sw tannwn s< J / F lei 99~ ,asss SW iootn A» (t ,ens) s,+) Camahd / .'r.: ! " ! q Q / GyGr L ; , ,tso (f a e» ,'.'::.'.:'r:.'.':.'::.':.':.'::.' J / J N ~o J J / VICINITY MAP J 105"sw st . ! (t,:,em) / ,ze+o sw,osu, w» , (cue,J) LEGAL DESCRIPTION: COTTONWOOD PLACE LOT 3 (T.L.1917) LOT 4 (T.L.1901) PROPERTIES INCLUDED IN REIMBURSEMENT DISTRICT LOT 10 (T.L.1907) 5W wo1~Uf -SS- EAS71NG SANITARY SEWER LINE LOT 11 (T.L.1908) `Street ® PROPOSED SANITARY SEWER LINES LOT 12 ,(T.L.1909) LOT 13 (T.L.1916) LOT 14 (T.L.1915) EXHIBIT LOT 15 (T.L.'1914) NOT TO SCALE LOT 19 (T.L.1910) 'ems y SW 106TH AVE & SW JOHNSON ST SANITARY SEWER EXTENSION NOTE: ALL PROPERTIES IN THE REIMBURSEMENT DISTRICT ARE ZONED R-4.5 REIMBURSEMENT DISTRICT 112 a'~' neoaae cm OF 111" DMKU Ee KP.weawt nu Na m M HAW' SST ba hoonresgeaaMeler AN RI mom 7~ AGENDA ITEM # 1 FOR AGENDA OF November 9. 1999 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Finalize Formation of Sanitary Sewer Reimbursement District #13 installed near Inez and 100' Avenue PREPARED BY: G. Ber EPT HEAD OK A. Duenas CITY MGR OK W Monahan ISSUE BEFORE THE COUNCIL Finalize the formation of Reimbursement District #13 installed near SW Inez and SW 100th Avenue. STAFF RECOMMENDATION Approve, by motion, the formation of Reimbursement District No. 13 as modified by the final City Engineer's Report. INFORMATION SUMMARY Council approved the formation of the SW Inez and SW 100' Avenue Reimbursement District by Resolution 99-47 on June 22, 1999. Since then, construction of the improvements has been completed and final costs have been determined. In addition, two lots are proposed to be added to the District. The attached City Engineer's Report has been revised accordingly. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable. FISCAL NOTES Total estimated cost of improvements including administrative fee: $102,470. Final cost of improvements including administrative fee: $93,802.67. Property owner share: $1 , .67 which will be reduced to $8,000 each if connection is made by November 9, 2000.' pu Exhibit A City Engineer's Report Sanitary Sewer Reimbursement District No. 13 Background This project will be constructed and funded under the City of Tigard Neighborhood Sewer Extension Program (NSEP). Under the program the City of Tigard would install public sewers to each lot within a project area. At the time the property owner connects to the sewer, the owner would pay a connection fee of $2,335.00 and reimburse the City for a fair share of the cost of the public sewer. There is no requirement to connect to the sewer or pay any fee until connection is made. In addition, property owners are responsible for disconnecting their existing septic system according to Washington County rules and for any other modifications necessary to connect to the public sewer. To be considered for the program, a neighborhood needs to submit evidence of resident support of a project. All residents have recently annexed to the City in hopes of being considered for the NSEP program, and have shown a continuous interest for a project. Project Area - Zone of Benefit During construction, the owners of two additional lots requested that the line be extended further west to provide them with service. Staff has determined that this is feasible and is proposing that these two lots be included into the district. The first lot is 14480 SW 103rd Avenue (2S1 11 BC 900). This lot was not originally included in the district because service was expected to be from SW 103rd Avenue and the owner did not respond to a neighborhood survey of interest. The owner is now requesting service to facilitate the sale of the lot. The other lot is 14530 SW 103rd Avenue (2S1 11 BC 2300). This lot was not originally considered for inclusion in the district because it was currently served by a sewer in an easement along the back of the lot. Because the lot is subdividable and the existing house is at the front of the lot, the owner believes that the house could be best served from the proposed line in SW Inez Street. Service is provided by an existing sanitary sewer line located south of the intersection of SW 100th Avenue and SW Inez Street, as shown on Exhibit Map B. The line would be extended north 220 feet along SW 100' Avenue to the intersection of SW Inez Street. The line would then extend north on SW 100th Avenue approximately 130 feet, and west on SW Inez Street approximately 685 feet. The line would serve nine properties. The ten properties along the south side of SW Inez Street and along the Private Drive off of SW 100" Avenue are currently served by lateral connections to the existing sanitary sewer downstream of the proposed connection point and are not included in the proposed district. There is no need for future extensions of the proposed line. Cost The final cost for the sanitary sewer construction is $82,645.52. Engineering and inspection fees amount to $11,157.15 (13.5%) as defined in TMC at 13.09.040(1). The total project cost including these fees is $93,802.67 In addition to sharing the cost of the public sewer line, each property owner will be required to pay an additional $2,335 connection and inspection fee when connection to the public line is made, and will be responsible for all plumbing costs required for work done on private property. Reimbursement Rate All properties in this area are zoned R3.5 and have similar lot sizes as can be seen in Exhibit Map B. Therefore, it is recommended that the total cost of the project be divided equally among the seven properties included in the reimbursement district. Resolution 98-51 authorizes City Council to limit this fee to $8,000 per owner for connections completed within one year of final approval of the City Engineer's Report. Other reimbursement methods include basing the proportional share upon the square footage of each property or by the length of frontage of each property. Because all properties are similar it size, the square footage method is riot recommended. The length of frontage method is also not recommended because there is no need to extend the line the entire length of the one northeasterly property on SW 1001" Avenue, but the line will be extended along the entire frontage of the one southwesterly property on SW 100' Avenue that will not be served by this project. Each property's estimated fair share of the public sewer line is $10,422.52. The actual costs would be limited to the first $8,000 for connections completed within one year of City Council approval of the final City Engineer's Report following construction, in accordance with Resolution 98-51. Annual Fee Adjustment TMC 13.09.115 states that an annual percentage rate shall be applied to each property owner's fair share of the sewer line costs on the anniversary date of the reimbursement agreement. The Finance Director has set the annual interest rate at 6.05% as stated in City of Tigard Resolution No. 98-22. Recommendation It is recommended that a reimbursement district be formed with an annual fee increase as indicated above and that the reimbursement district continue for fifteen years as provided in the Tigard Municipal Code (TMC) 13.09.110(5). Fifteen years after the formation of the reimbursement district, properties connecting to the sewer would no longer be required to pay the reimbursement fee. i i i Submitted October 26, 1999 1 Aq s in P. Duenas PE City ngineer %kt1p3331usr\depts\atywldelsum\retm i Rd= m1@1111111 Ems 11MI, M=J October 26, 1999 NOTICE Of PUBLIC HEARING Tuesday, November 9, 1999 7:30 PM Tigard Civic Center Town Hall The following will be considered by the Tigard City Council on November 9, 1999 at 7:30 PM at the Tigard Civic Center - Town Hall, 13125 SW Hall Blvd., Tigard, Oregon. Both public oral and written testimony is invited. The public hearing on this matter will be conducted as required by Section 13.09.105 of the Tigard Municipal Code. Further information may be obtained from the Engineering Department at 13125 SW Hall Blvd., Tigard, Oregon 97223, or by calling 639-4171. INFORMATIONAL PUBLIC HEARING: FINALIZATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO. 13 The Tigard City Council will conduct a public hearing to hear testimony on the finalization of Sanitary Sewer Reimbursement District 13 formed to install a sewer near SW Inez Street and SW 100th Avenue. Please call Greg Berry of the Engineering Department 639-4171 ext. 373 if you have questions. 1 Aenp199GpVnezlnollce-t.doc 2S111BA-02500 .2S111BC-00400 HODLER DON R & UNTALAN JOSE C & JUANITA F 14470 SW 100TH AVE 14495 SW 100TH TIGARD, OR 97224 TIGARD, OR 97224 2S111BC-00500 2S111BC-00800 MARSHALL JAMES H & ANNETTE L PARTINGTON BRIGITTE ANNE 10055 SW INEZ ST 10085 SW INEZ ST TIGARD, OR 97223 TIGARD, OR 97223 2S111BC-00700 2S111BC-00800 HALL JANET M RENICK ALVIN W AND CARLA M 10135 SW INEZ 10175 SW INEZ TIGARD, OR 97224 TIGARD, OR £7223 25111 BC-00900 25111 BC-02300 MATIAS CATHLEEN F FANTZ GARY E AND GAY 14480 SW 103RD AVE 14530 SW 103RD AVE TIGARD, OR 97224 TIGARD, OR 97223 25111 BD-00301 QUINN DONALD R JR 14530 SW 100TH TIGARD, OR 97223 MEN Mmi -NMI alit r A PORTION OF SW 1/4 NW 1 /4/SECTION 11 T2S R2W W. M. A PORTION OF PEE 1 /4 NW 1 /4/SECTION 11 T2S R2W W.M. A PORTION OF SE 1 /4 NW 1 /4/SECTION 11 T2S R2W W.M. CITY OF TIGARD, OREGON .;::.):...".:251 11.:' :::.25111 ®C:::.. . ...........1B(T,L 500).'.' :T400).................. LL== sw tea Sl r ' W OOIh - 14530 - - = . - - 14530 SW 103rd Aw; I _ •2s111 sc:IS w CANTrRHURX IN ,•(T.4 2300): I - - Private St LEGAL DESCRIPTION: 7 PEMBROOK HEIGHTS LOT 1 (T.L. 301) I I~ NE 1/4 NW 1/4 SECTION 11 T2S R1W W.M. (T.L.2500) I II SW PemhreoNSt PROPERTIES INCLUDED IN SW 1/4 NW 1/4 SECTION 11 T2S R1W W.M. (T.L.400) i REIMBURSEMENT DISTRICT SW 1/4 NW 1/4 SECTION 11 T2S R1W W.M. (T.L.500) - - - - - - - - EXISTING SANITARY SEWER SW 1/4 NW 1/4 SECTION 11 T2S R1W W.M. (T.L.600) E PROPOSED SANITARY SEWER SW 1/4 NW 1/4 SECTION 11,T2S R1W W.M. (T.L.700) . n 99 SW 1/4 NW 1/4 SECTION 11 T2S Rita W.M. (T.L.800) NOT TO SCALE SW 1/4 NW 1/4 SECTION 11 T2S R1W W.M. (T.L.900) SW 1/4 NW 1/4 SECTION 11 T2S R1W W.M. (T.L2300) BURSEMENT DISTRICT °•p va~NS~.~ 100TH AVENUE & INEZ ST NOTE; ALL PROPERTIES IN THE REIR9 V"Lm SANITARY SEWER REIM®t~8E1~NT DISTRICT 913 ARE ZONED R-•3, 9p T, M~ ptt OF TIGAIRD DMECfRINC~PARTV MT fllE Plt7. 2]1 No NAM Imn t. K% I L 190'149 Ca4Ot ~ -eM6M R1 ~s Mi w° mi pa massmommv 7mzw* Item No. ' For Counall Newsletter dated 1 ` CITY OF TIGARD Engineering Department Shaping A Bever Community MEMORANDUM CITY OF TIGARD 13125 SW Mall Blvd. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-624-0752 TO: Mayor and City Councilors Bill Monahan, City Manager FROM: Gus Duenas, City Engineers DATE: November 3, 1995 SUBJECT: Additional Lots for Inclusion in Sanitary Sewer Reimbursement District No. 13 at 100th Avenue and Inez Street City Council formed Reimbursement District No. 13 (100th and Inez area) on June 22, 1999 to serve seven lots by approving Resolution No. 99-47. During construction, the owners of two additional lots requested that the line be extended further west to provide them with service. Staff has determined that this is feasible and is proposing that these two lots be included into the district The first lot is 14480 SW 103`d Avenue (2S1 I IBC 900). This lot was not originally included in the district because service was expected to be from SW 103`d Avenue and the owner did not respond to a neighborhood survey of interest. The owner is now requesting service to facilitate the sale of the lot. The other lot is 14530 SW 103`d Avenue (2S1 11BC 2300). This lot was not originally considered for inclusion in the district because it was currently served by a sewer in an easement along the back of the lot. Because the lot is subdividable and the existing house is at the front of the lot, the owner believes that the house could be best served from the proposed line in SW Inez Street. These two lots have been incorporated into the final Engineer's Report scheduled for City Council action on November 9, 1999.. The purpose of this memorandum is to ensure that you are aware of the addition of these two lots to the district. The Agenda Summary also discusses the addition of the two lots. The original estimated cost per owner, including $64,267 for the construction contract plus the 13.5% administrative fee, is $10,420 for the current seven owners. The estimated cost for providing the additional two services is $14,680. This results in a cost of $9,956 per owner if the proposed nine serves are provided. Consequently, adding the two lots to the reimbursement district is expected to slightly reduce the per owner cost. c: Greg Berry 1AEng\Gus\Word Documcnts\Addition of lots to Rcimburscrmnt District No. 13 a 0 AGENDA ITEM # _ 1 a FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Amends Chanter 10.28, Parking, of the Tigard Municipal Code Y'd PREPARED BY: Captain Gary L. Schrader DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the definitions of "parking" or "parked" be amended to be consistent with state law? STAFF RECOMMENDATION Amend the definitions as specified in the proposed ordinance. INFORMATION SUMMARY The current definitions of "parking" or "parked" do not encompass all the activities defined under state law and create a conflict with the ORS. Current definitions may prohibit enforcement of some parking ordinances based on a limited definition of "parking" or "parked." OTHER ALTERNATIVES CONSIDERED Do not amend. This may create confusion with citizens, police officers and the courts. Not Recommended. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY As the lead agency, define the course for the future of the downtown in cooperation with merchants and the community, and specific actions that can be taken toward desired results. FISCAL NOTES No fiscal impact. ckitywide\s=.dct n RAMIS CREW CGRRYGAN & BACHRACH LLP ATTORNEYS AT LAW October 21, 1999 1727 N.W. Hoyt Street Portland, Oregon 97209 (503) 222-4402 Fax: (503) 243-2944 JEFF H. BACHRACH Captain Gary Schrader MARK L. BUSCH City of Tigard D. DANIEL CHANDLER++ 13125 SW Hall Blvd. AMY A. CHESNUT Tigard, OR. 97223 CHARLES E. CORRIGAN* STEPHEN F. CREW HEIDI T. DECKER*** Re: Parking Definition Ordinance MARTIN C. DOLAN GARY FIRESTONE* Dear Gary: WILLIAM E. GAAR* DAVID H. GRIGGS 0. FRANK HAMMOND* Enclosed please find a draft ordinance amending the definitions of "parking" ALLISON P. HENSEY+ and "parked". The definitions have been amended to be consistent with KELLY M. MANN state law. We prepared this ordinance per your request. Please let us know T. CHAD PLASTER* TIMOTHY V. RAMIS if you have any questions or changes to the ordinance. WILLIAM J. STALNAKER Sincerely, JAMES M. COLEMAN DOMINIC 0. COLLETTA** JOHN R. McCULLOCH, JR. OF COUNSEL mes M. Coleman SALEM OFFICE 21 Oaks Office Building Enclosure 525 Glen Creek Rd., NW jmc\acm\90024*vkingdct:hl Suite 300 Salem, Oregon 97304 (503) 363-9604 Fax: (503) 363-9626 SOUTHWEST WASHINGTON OFFICE First Independent Place 1220 Main Street, Suite 451 Vancouver, Washington 98660-2964 (360) 699-7287 Fax: (360) 699-7221 *Also Admitted To Practice In Washington **Also Admitted To Practice In California -Admitted to Practice In Utah only ++Aiso Admitted To Practice In Washington and Montana +Aleo Admitted to Practice in Alaska AGENDA ITEM # 13 FOR AGENDA OF 11-09-99 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consider Ordinance Amending the Tigard Municipal Code to Allow Work on Public Facilities Under Certain Circumstances that will Exceed Maximum Noise Levels. The Ordinance also Updates Wording to Reflect the Change in Title to "City Manager" and Modifies Wording to Reflect Gender Neutrality PREPARED BY: Cathy Wheatle DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Council approve the amendments to the noise ordinance to allow work on public facilities, under certain circumstances that will exceed maximum noise levels and usual hours of operation? Also should the Council approve the wording changes to update the ordinance language as noted in the title above? STAFF RECOMMENDATION Approve the proposed ordinance. INFORMATION SUMMARY The City recently received a request from the Oregon Department of Tra_n-pportation (ODOT) for a noise variance request to grind and pave Pacific Highway West (99W) from Tualatin to the Portland city limits. ODOT requested that this work be done during night-time hours to avoid extensive traffic delays due to lane closures if the project was completed during daylight hours. The project is expected to last from January 1, 2000 to September 30, 2000, with some construction activities beginning in January. Pavement grinding is scheduled to begin in April 2000. Staff previewed this request with the City Council at its October 19, 1999, meeting. The general discussion by the City Council was in support for work on public rights of way during night-time hours since this strategy would benefit the community by preventing traffic disruptions and delays and reducing the disruption of business trade. Staff reviewed the current Code language for an exemption process to allow this work on 99W and for futu; requests for construction work in public rights of way. The attached proposed ordinance would modify the TMC so that an exemption may be granted by the City Manager only after a noise mitigation plan is submitted to and approved by the City Manager. The plan would: o Map the project noise impacts, and explain how the impacts will be mitigated. o Provide special consideration and mitigation for noise sensitive land uses. o Outline public notification plans. o Provide the City and public access to 24-hour telephone contact numbers for information and complaints related to the project. The proposed ordinance also amends language to update the terms "City Administrator" to reflect the change in title to "City Manager," and to reflect gender neutrality. OTHER ALTERNATIVES CONSIDERED Modify the staff s proposal for the exemption process to the noise limits and hours of operation for work in public rights of way. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Transportation and Traffic, Goal I - Improve Traffic Safety. Maintenance of Highway 99 is connected to Strategy No. 2 to encourage through-traffic on collectors and arterials. FISCAL NOTES N/A I:\ADM\CATHY\000NCIL\HGENDA ITEM SUMMARY SHEET - NOISE ORD AMENDMENT NOV 99.DOC 13 Oregon Department of Transportation Oregon Highway 99W Paving From SW 60t1' to the Tualatin River What's proposes!? In February/March 2000, the Oregon Department of Transportation proposes to begin a nine-month, $3.3 million paving project on a five-mile section of Oregon 99W (Pacific Highway West) between S.W. 60th and the Tualatin River. The project also includes guardrail; signing; striping; bridge joint and rail repair or replacement; and traffic island removal and replacement. (see attached detailed project description) Why nighttime construction? Though some construction activities such as bridge rail, sidewalks, curb and off-road sign installation may occur during daylight hours, most work will occur between the hours of 9 p.m. and 6 a.m. Traffic volumes are such that construction related lane closures cannot begin prior to 9 p.m. To do so would create several-hour traff ic backups similar to what motorist's experience during an accident. Oregon Highway 99W is a busy roadway. In fact, the highway functions at capacity between 6 a.m. and 9 p.m., carrying between 53,000 and 56,000 vehicles each day. This means there is little room for more traffic. Taking away a lane or two for construction during the day could result in gridlock. The use of nighttime construction is critical in order to maintain daytime traffic flow on this major regional and coastal connector. To complete this project by October 31, 2000, ODOT's contractor needs a minimum eight hour work shift. What are the nighttime construction impacts? Though ODOT anticipates some traffic impacts prior to midnight, the most common impact will be construction noise. ODOT has spoken to 15 of the 17 most noise-impacted businesses and residents in the project corridor. Overall response to the proposed project was positive. The primary concerns of those contacted were not related to noise but rather to receiving good information and maintaining access during the project. No one wished for the project to be conducted during daylight hours. (See attached public comments) What are you doing to minimize the impacts? ODOT will notify corridor businesses and residents along the project about the scope of work prior to construction start-up. This includes distribution of written material to the community in the project corridor; news releases/media contacts; coordinating/sharing information with the City of Tigard, Chamber of Commerce and schools. Project information will be made available on ODOT's Internet Web Site. If available, ODOT will purchase radio and theater advertising. ODOT will give advance (three to five day) notice to businesses and residents of nighttime noise-generating construction activities. ODOT will require the contractor to give advance (three to five day) notice to businesses and residents of any work that will impact accesses. ODOT will require the contractor to provide noise level data for each piece of equipment used on the project and certify it is operating in accordance with DEQ (noise) measurement standards. ODOT will require the contractor to use a pneumatic roller to compact the asphaltic concrete pavement. ODOT will require the contractor to use "smart alarms" instead of standard reverse signal alarms between 6 and 10 p.m. and a "guide person" or "spotter" for equipment backup between 10 p.m. and 6 a.m. ODOT will require the contractor to install Noise Suppression Kits on all equipment (except trucks) used during night construction if the kits are able to reduce noise by a minimum of 5 dBA". A 24-hour "construction information" telephone number will be provided in all notices. The construction information line will provide current "recorded" information on planned day/night work activities. It will be updated weekly, or as necessary. ODOT will require the contractor to stage the nighttime construction so as to have the least amount of noise impact as possible. i i i { °dBA: Unit of sound measurement with sound frequencies weighted to reflect human perceptions. Public Comments 1.) TIGARD -Days Inn - 11455 SW Pacific Hwy West -We spoke briefly to the manager. He took a door hanger. He said he was too busy to talk to us at that time. He will call if he has questions. Phone - 246-8451 2.) TIGARD - Carriage House Apts. - 8376 SW Pfaff le - We spoke briefly to the manager. She took a door hanger. Her main concern was that we keep her informed. She will read the hanger and call later if she has any questions. Phone - 639-2273 3.) TIGARD - Apartments (Private) - 9305 SW Commercial St. - No on-site manager apparent. Owner is Marshall Sunnarborg of 7670 SW Varns St. Tigard. No hanger left, no contact made. Phone - 639-1396 4.) TIGARD - Main St Village Apts. - 12650 SW Main - We left a hanger with the office help. The manager was off for the day. They will call us if they have concerns. Phone - 639-6246. Later November 9, 1999 Shirley Lovelace of the Main St. Village Apts in Tigard Oregon called. Ms Lovelace was responding to a "door hanger" left at with her office personnel Friday. Discussed the proposed project. She was concerned that she be kept informed so that she can keep her tenants informed. Phone - 639-6246. 5.) TIGARD - Single Family Residence - 13020 SW Pacific Hwy West - We spoke with Shane Applegate, the resident. Shane is not concerned about the noise, It's so noisy anyway." We left a hanger. 6.) TIGARD - Fir Grove Village Apts. - 13660 SW Pacific Hwy West - We spoke to the manager and left a hanger. Noise was a concern; however, traffic tie-ups were a greater concern. Night work was, "ok, cool." Phone - 639-7779 7.) TIGARD - Maple Tree Apts. - 10890 SW Canterbury - We spoke to the manager and left a flyer. They've recently installed double pane windows and now feel, noise is not a problem." Traffic is a problem. Getting on the highway is a concern. Night work is better than daytime. Walter Gossler - Phone - 639-1981 8.) TIGARD - Bull Mt. Heights Apts. - 11430 SW Bull Mt Rd. No one answered the door. We left a hanger. Phone - 639-0195. Holly Hildenbrand call Nov. 9 to ask about the project. She said noise is not an issue but that she wishes to be kept informed. 9.) TIGARD - Wellington Estates - 11545 SW Beef Bend Rd. - We spoke to Jeanie Schneberger. They would prefer some noise to the access issues they had with the Beef Bend Rd rebuild. Don't do door to door hero. 80 units. The noise levels we described should be easy." Phone - 620-5088 10.) KING CITY - King City Condominiums - SW Crown Dr. - Managed by The Conifer Group Q 3140 SE Hawthorne Blvd. - 239-0015 - Ask for Clayton. Bob Ray is the president of the resident association Q 684-4361; Dick Tupper; 11520 Majestic Ln. #2 is his assistant Q 684- 8235. Bob is on vacation. We contacted King City City Hall. We'll contact Conifer Group and Bob Ray later. City Hall is not interested. 11.) KING CITY OR WASHCO - Northwind Inn and Suites Best Western - 16105 SW Pacific Hwy. West - We spoke with a manager - Faith Watanabe. They can accept the noise. Access is their primary issue. They're open 24 hours and have a shift change at 11 PM. Information and communication are the key elements for them. Business slows appreciably after 9PM; however, customers can come anytime. Phone - 431-2100 (David Krempley - General Manager - Not Contacted) 12.) KING CITY OR WASHCO - King City Rehabilitation & Living Center - 6485 SW Pacific Hwy. West - Although some residents prefer to leave windows open in the summer, the buildings are air-conditioned. There is an alternate access route, albeit less desirable. They don't usually have "911" situations. Noise issues are not a concern. Access and information is. "We deal with a lot here, we can deal with this. " Nancy Paulk - Administrator - Phone - 620-5141 13.) KING CITY OR WASHCO - Mobile Court (Just South of Rehab Center) - We contacted an older woman at the manager's residence. He was at work as a Washington County Deputy. She was caring for a "95 year old" man and couldn't talk at the time we were there. We left a hanger. Later Jim Wasson called Tuesday, Nov. 9. He is not concerned about the noise. However, he requested that we stripe a "no stopping cone" on Pacific Highway West SB at about C99S 6+840 to C99S 6+900. 14.) TIGARD - Royale Mobile Villas - 11200 SW Royal Villa Dr. - We spoke to the manager. He said his average resident's age is 78 - "...you will get complaints either way." Do not pave in the daytime. We left a hanger. He will post it on the bulletin board. "In Iowa - they (the road dept.) don't talk to you - the just show up and do the work. This is nice." Butch Mahnke - Phone - 639-4161 15.) TIGARD OR WASHCO - Riverwood Heights Apartments - 12070 SW Fischer Rd. - We spoke to Bill Coffey. He was unconcerned about the noise. Access and information were his concerns. Phone - 684-3233 16.) WASHCO - Avalon Park Apartments - 17000 SW Pacific Hwy West - We spoke to Bobbi Gould, Manager. Her first question was, "Could we add a lane?" No. She didn't want any lanes taken in the daytime. Night work was acceptable. Phone - 684-0189 17.) TUALATIN - We spoke to Denis D'Angelo, owner with husband Chris. Denise was concerned about noise; however, she was even more concerned about daytime congestion. We left he a hanger. She will talk it over with Chris and call if there are anymore concerns. Phone - 692-6350 Uregon MC.T." DEPARTMErWOFTRAIvSPORTATiON ;x Oregon Highway 99 Paving Between SM 60th and the Tualatin River The Proiect In February/March 2000, the Oregon Department of allow this movement are called bridge joints. Though Transportation begins a $3.3 million paving project on a bridge joints withstand a tremendous amount of use and five-mile section of Oregon Highway 99W (Pacific Highway wear, they need to be replaced before they wear out. West) between S.W. 601" and the Tualatin River. The project also includes guardrail, signing, striping and bridge Bridge joint failure can cause damage to the bridge/ joint and rail repair or replacement. structure and be a hazard to vehicles. The highway functions at capacity between 6 a.m. to 9 p.m. Two bridges and two overcrossings require joint repair or Daily traffic counts range from 53,000 to 56,000. replacement - the Tualatin River and Fanno Creek bridges; and the Pacific & Western Railroad/Commercial The use of nighttime construction is critical In order to Street and Oregon Highway 217 overcrossings. maintain daytime traffic flow on this major regional and coastal connector, minimize impacts to adjacent neighborhoods and meet the aggressive schedule for Freeway AglZroach Change the project. The lane configuration at the Oregon Highway 99W/1-5 split will be modified to address last minute motorist lane Nighttime work could result in traffic delays. changes. Some construction activities such as bridge rail, sidewalks, Currently, Oregon Highway 99W is striped so motorists can curb and off-roadway sign installation may occur during exit onto 1-5 northbound by way of a two-lane on-ramp, or daylight hours. continue north on Oregon Highway 99W. The state's contractor is (name of contractor). The project Because some motorists weave and cross in front of each is scheduled for completion October 31, 2000. other just before this split, ODOT will re-stripe the roadway to provide a single dedicated lane to 1-5 and a single lane for Oregon Highway 99W traffic. Both single lanes will Patting &Road Surface Activities become double lanes just past the split. Years of heavy use have caused the existing roadway to fail at some locations. Deep road base damage and cracks allowing moisture to seep in have compromised the road's Traffic Islands & Bicycle Lanes ability to support traffic much longer. Repairs at those Traffic islands will be replaced at S.W. Hall Boulevard, ! locations will be made first. Greenburg Road, Garrett and McDonald streets, + Canterbury Lane and Royalty Parkway. i To provide a level and bondable surface, the roadway will be ground down prior to paving. Construction crews will The new S.W. McDonald Street to Canterbury Lane island grind (remove asphalt) and apply a 1.5-inch asphalt overlay will be lengthened to extend to the S.W. Gaarde/McDonald beginning in the spring of 2000. Street intersection. Approximately 50 manholes require adjustment. Those The existing Oregon Highway 99W bicycle lane system will adjustments will occur prior to or in conjunction with the be enhanced. Standard bicycle lanes will be striped in paving operation and could result in traffic delays. through most of the project; however, there are areas not wide enough for bicycle lanes. Bridge Joint Repair/Replacement At those locations, vehicu!ar and bicycle traffic will share a Bridges and overcrossings are built to expand and contract widened travel lane. Shared lanes will be located between as temperature changes take place. They also flex from S.W. 601' and 641" avenues; from approximately S.W. 69", the movement and weight of traffic. The mechanisms that to 72nd avenues; and between S.W. Hall Boulevard and Greenburg Road. Construction Noise Why is night work necessary? Though some work will be conducted during the day on this In most situations, if you are inside with your television or project, the use of nighttime construction is critical in order radio on, you probably won't be able to hear the to maintain daytime traffic flow on this major regional and construction noise. Neighboring homes, fences and shrubs coastal connector, and minimize impacts to adjacent also help to block the sound of construction. neighborhoods. When will the work happen? Currently, the highway functions at capacity between 6 a.m. Bridge and overcrossing joint repair or replacement activity and 9 p.m. This means there is little room for more traffic. begins at approximately 9 p.m. and wraps up by 6 a.m. the Taking away a lane for construction during the day could following morning. result in gridlock. Grinding and paving begins at approximately 9 p.m. and What kinds of construction equipment will be used? wraps up by 6 a.m. the following morning. Noise generated Concrete removal and replacement requires the use of from this "moving operation" will be perceptible for a shorter concrete saws, jackhammers, cement trucksimixers, and period of time. air compressors. Paving and grinding equipment will be used when the roadway is resurfaced. Where Da Y u Find ut More? Who will be affected by the noise? Recorded highway construction information is available by Construction noise will be audible to businesses and dialing (503) 223-0066. residents along the project corridor. Other construction inquiries may be directed to ODOT's Noise levels dissipate quickly as distance from the source project manager office at (503) 731-3142. increases. The grinding and paving operation is continually moving. Though the construction work may still be audible You may also visit ODOT's Internet web site at: at 400 feet, its decibel level will be the same as or very similar to existing traffic noise levels. www.odot.state.or.us.iregion1construe.htrn Oregon Highway 99x1/ Paving Construction Notif ication { i 1 { i { 1y~ 1 S - ?Ya Oregon - DEPARTME'T OF TRANSPORTATIt1N 123 N.W. Flanders Portland, OR 97209