City Council Packet - 09/21/1999
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CITY OF TIGARD
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PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up
sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda
item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a
future Agenda by contacting either the Mayor or the City Manager.
Times noted are estimated: it is recommended that persons interested in testifying be present by 7:15
p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard In any order after
7:30 p.m.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled
for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext.
309 (voice) or 664-2772 (TDD - Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
Qualified sign language interpreters for persons with speech or hearing impairments; and
Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as
much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday
preceding the meeting date at the same phone numbers as listed above: 639.4171, x309 (voice) or
684.2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - SEPTEMBER 21,1999 - PAGE 1
~iiiiiiiiiiiiwi
AGENDA
TIGARD CITY COUNCIL WORKSHOP MEETING
SEPTEMBER 21,1999.6:30 PM
6:30 PM
1. EXECUTIVE SESSION: The Tigard City Council will go Into Executive Session under the
provisions of ORS 192.660 (1) (d), (e), (h) & (f) to discuss labor relations, real property
transactions, current and pending litigation issues, and exempt public records. As you are
aware, all discussions within this session are confidential; therefore nothing from this
meeting may be disclosed by those present. Representatives of the news media are allowed
to attend this session, but must not disclose any information discussed during this session.
7:30 PM
2. WORKSHOP MEETING
• Call to Order: Mayor Nicoll
• Pledge of Allegiance
• Council Communications & Liaison Reports
• Call to Staff and Council for Non Agenda Items
7:35 PM
3. DISCUSS: WALNUT ISLAND ANNEXATION INFORMATION PACKET
• Staff Report: Community Develcpment Department Staff
8:05 PM
4. UPDATE: TIGARD CENTRAL BUSINESS DISTRICT ASSOCIATION (TCBDA)
• Update: Community Development Department Staff and Representatives of TCBDA
8:35 PM
5. DISCUSS: URBAN RESERVE - CONSIDER SUPPORTING AREAS IN EXISTING URBAN
RESERVES INTO THE URBAN GROWTH BOUNDARY ESTABLISHING A PROCESS FOR
DETERMINING HOW PLANNING WILL BE ACCOMPLISHED
• Staff Report: Community Development Department Staff
• Presentation of Information: Representatives from Costa Pacific Homes and Pacific
Capital LLC
9:05 PM
6. UPDATE: COMMUNITY HOUSING PROGRAM IMPLEMENTATION
e Staff Report: Community Development Department Staff
9:35 PM
7. COUNCIL LIAISON REPORTS
9:45 PM
8. NON-AGENDA ITEMS
COUNCIL AGENDA - SEPTEMBER 21, 1999 - PAGE 2 ,
9:55 PM
9. EXECUTIVE SESSION: The Tigard City Council will go Into Executive Session under the
provisions of ORS 192.660 (1) (d), (e), (h) & (f) to discuss labor relations, real property
transactions, current and pending litigation Issues, and exempt public records. As you are
aware, all discussions within this session are confidential; therefore nothing from this
meeting may be disclosed by those present. Representatives of the news media are allowed
to attend this session, but must not disclose any information discussed during this session.
10:00 PM
10. ADJOURNMENT
I: W D MCAT HY\CCA\990518. D OC
COUNCIL AGENDA - SEPTEMBER 21, 1999 - PAGE 3
Agenda Item No.
Meeting of I 1, G. 619
TIGARD CITY COUNCIL.
WORKSHOP MEETING
MEETING MINUTES - SEPTEMBER 21, 1999
1. EXECUTIVE SESSION
The Tigard City Council went into Executive Session at 6:35 p.m. under the provisions of ORS
192.660(1) (d), (e), (f), (g), and (h) to discuss labor relations, real property transactions, exempt
public records, current & pending litigation issues.
Mayor Nicoli recessed the Executive Session at 7:55 p.m.
2. WORKSHOP MEETING
e Call to Order
Mayor Nicoli called the meeting to order at 8:00 p.m.
o Roll Call
Council Present: Mayor Jim Nicoli, Councilors Pnul Hunt, Brian Moore, Joyce Patton, and
Ken Scheckla
Staff Present: City Manager Bill Monahan; City Recorder Catherine Wheatley;
Community Development Director Jim Hendryx; City Attorney Tim
Ramis; Development Review Engineer Brian Rager; Dick Gleason; Long
Range Planner Nadine Smith
Council Communications & Liaison Reports
Call to Council and Staff for Non-Agenda Items: None
3. DISCUSS: WALNUT ISLAND ANNEXATION INFORMATION PACKS T
STAFF REPORT
Nadine Smith, Long Range Planner, presented the packet of information that the staff
intended to present to the Walnut Island residents at the October 4, 1999, public open house.
She noted the comparison of who provided services in the City and the County, the Frequently
Asked Questions and Answers section, and a worksheet for use in figuring out how much an
individual's taxes would be in the City and in the County. She mentioned that staff intended to
distribute information at this workshop and to answer questions at the October 25 workshop.
She informed Councilor Scheckla that the workshops would be held at Fowler Middle School
from 5:30 p.m. to 8:00 p.m.
Jim Hendryx, Community Development Director, mentioned that they would have
representatives from the County government, USA and the County Sanitary Department to make
CITY COUNCIL MEETING MINUTES - SEPTEMBER 21, 1999 - PAGE 1
presentations on various topics.
COUNCIL COMMENTS
Councilor Hunt pointed out several areas in the informational packet that were unclear and
confusing. He questioned the figures given for the amount of the tax increase to the property
owners upon annexation to the city. Ms. Smith concurred that the dollar amounts listed were
incorrect.
Councilor Patton agreed that several areas in the packet were confusing. She indicated that she
expected a line labeled "Total Tax" to add up to the total, which it did not. Councilor Hunt
commented that the residents wanted to know what it would cost them to come into the City of
Tigard but he could not tell from these pages what that cost would be.
Councilor Patton questioned people knowing the location of Tax Code Areas 2373 and 2351.
Ms. Smith explained that staff would bring maps to the workshop on which people could locate
their addresses. Councilor Patton turned in her editorial comments to Ms. Smith.
Mr. Hendryx asked if the Council saw any areas that were missing from the report. Councilor
Hunt suggested making information about City services easier to find. Staff indicated that they
would simplify and summarize the information. Councilor Scheckla suggested mentioning
Tigard's Code Enforcement Officer. Councilor Patton commented that she thought the report
laid out the important services at issue. She liked the Frequently Asked Questions section.
Mayor Nicoli suggested having a senior police officer speak to the residents, emphasizing
response time by the city versus the county, and the general level of service provided by the
Tigard police. He commented that the County wanted the cities to provide police service in the
urban service area because it was too expensive for the County to do so. He indicated his belief
that one of the biggest issues for the residents was level of police service.
Councilor Hunt recalled the three main issues for the residents during a previous attempt to
annex Walnut Island: the difference in cost, streets, and sewers. He suggested telling the
residents that the City would not require immediate hook-up to sewer upon annexation but it did
have a program to help neighborhoods install sewer systems.
Mr. Hendryx mentioned that the County and USA were looking into the feasibility of a sewer
reimbursement district for the Walnut Island because it was the largest unsewered urban area in
Washington County. He noted that the County was also considering providing funds to improve
the roads prior to annexation. He observed that the County has been very cooperative and
willing to provide some funding to help the City.
a Councilor Moore asked if the County improvements would occur with or without the
annexation. Mr. Hendryx said that the funds for the road improvements were contingent upon
annexation, although sewers would not be required. He mentioned that the burden for the sewer
could fall on USA, not the City, depending on the timing.
Councilor Hunt spoke to the Council about making the $8,000 cap for reimbursement districts
available to the Walnut Island residents. He stated that they should know the answer before
discussing the matter with the County. Mayor Nicoli suggested informing the County that
Tigard had a successful program that helped people switch from septic tanks to sewer. He noted
that the 120 people now on sewer as a result of this program represented 20% of the over 500
CITY COUNCIL MEETING MINUTES - SEPTEMBER 21, 1999 - PAGE 2
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people not on sewer in the City. Councilor Hunt wanted to be sure that Walnut Island residents
were also aware of the program.
4. UPDATE: TIGARD CENTRAL BUSINESS DISTRICT ASSOCIATION (TCBDA)
STAFF REPORT
Mr. Hendryx introduced Tyler Ellison, President of the Tigard Central Business District
Association. He indicated that Mr. Ellison would present an update to the Council on the work
the Association has done in response to Council direction at the February work session.
Tyler Ellison, TCBDA President, listed the names of the 12 Board members and their
businesses, and introduced those who were present. He reported that they have completed the
process for setting up a non-profit organization. He discussed the Association's philosophy of
looking at the big picture and moving forward in small steps. He described in detail the type of
technical assistance they hoped to receive through a contract with the Oregon Downtown
Development Association (ODDA), including exploring funding sources.
Mr. Ellison asked the Council for $20,000 to contract with ODDA to start this program. Mr.
Hendryx stated that next week the Council would consider authorizing expenditure of funds to
hire ODDA. He mentioned the proposal to fund the contract in increments based on the needs
of the Downtown Association for specific elements. He said that funds were budgeted in the
long range planning budget (which included $50,000 for planning studies for the downtown).
Mr. Ellison said that they intended to report to Council on a quarterly basis with respect to their
use of the funds. He emphasized that they wanted to partner with the City.
Mr. Hendryx confirmed to Councilor Patton that staff would bring the proposed agreement with
ODDA to Council for its review next week.
COUNCIL QUESTIONS AND COMMENTS
Councilor Hunt asked if the Association anticipated a problem with participation of all property
owners. Mr. Ellison observed that they could not please everyone. He indicated that they did
anticipate some resistance but they were interested in what was best for the whole area and
therefore wanted to get everyone's input. He said that he did not have a sense of the percentage
of people willing to support this plan. He commented that support would depend on the form of
funding needed for implementation of ideas. He said that once they had a better idea of the
funding, they would hold public meetings to present the plan and take comments.
Mr. Hendryx stated that the plan contained both regulatory aspects and elements in the common
interest of the businesses. He noted that the appearance of the building fronts and the flowers
were a consensus item among the owners, not a regulatory matter. He said that an architectural
style or features coming out of the process would require regulations for implementation. He
confirmed to Councilor Hunt that the regulations would have to grandfather in anyone who did
not want to change.
Linda Cross commented that, as things begin to change, the property owners would realize that
following suit would increase their property values. She pointed out that these changes would
not happen suddenly but they could snowball once people began participating.
CITY COUNCIL MEETING MINUTES - SEPTEMBER 21, 1999 - PAC 3
Councilor Moore asked if staff provided the Association with information on other consultants
besides ODDA. He asked how the Association decided on ODDA. Mr. Ellison said that ODDA
has been involved with them from the beginning, and that they were pleased with how ODDA
handled things. He commented that they were not far enough along yet to use a national
consultant like Hyatt Palmar nor did they have the budget to this firm. He emphasized their
approach of getting a core structure in place and implementing their plan in small steps.
Councilor Moore commented that it was important that the Association was comfortable with its
consultant.
Penny Conner, TDBDA Vice-President, mentioned the importance of establishing credibility
with the Association. She said that they wanted to make sure that business owners knew that
they could trust the Association. She commented that, once the Association had a solid
foundation established, the growth would come.
Councilor Patton concurred with the Association's approach of slow, small steps to bring people
to where they were comfortable with the plan. She supported using a local organization to help.
She spoke to maintaining the integrity of the Association as the most important thing.
Mayor Nicoli discussed the Association proactively seeking businesses for the two vacant or
soon-to-be-vacant buildings in the downtown. He described a process used by the NW 23`d
developer to identify and encourage appropriate businesses to move into the area. He said that
he has talked with both property owners and found them open to establishing a short list of
businesses appropriate for the Tigard downtown. He indicated that either the property owners or
the Association could send letters to these businesses asking them to consider moving to Tigard.
He emphasized the importance of starting this process now.
Mayor Nicoli mentioned the discussion Council had with respect to the parking issue. He spoke
to carrying through on that discussion. Mr. Hendryx explained that addressing the parking issue
was part of the Association's plan. He commented that ODDA could help the Tigard downtown
define its marketing niche and its identity as a downtown. He mentioned that the Board
followed his suggestion of taking a comprehensive view to provide a context for the specific
elements, such as refuge containers and a streetscape.
Mayor Nicoli spoke to moving forward on some key issues even before the Association
finalized its plans. He proposed that the proactive approach of creating a short list of businesses
and inviting those businesses to move to Tigard represented a good image of an active
association working toward a viable downtown. He urged the Association to continue with its
plans but to take advantage of the opportunities available now. He commented that the
Association had the Council's support.
Councilor Scheckla asked that the Association develop a unique identity for the Tigard
downtown, not a copycat identity from another town. He spoke to treating the small business
owner the same as the large business owners. Mr. Ellison pointed out that the diverse group on
the Board included small business owners as well as property owners. He said that they knew
what would or would not work because of the perspective of a diverse group.
CITY COUNCIL MEETING MINUTES - SEPTEMBER 21, 1999 - PAGE 4
5. DISCUSS: URBAN RESERVE - CONSIDER SUPPORTING AREAS IN EXISTING
URBAN RESERVES INTO THE URBAN GROWTH BOUNDARY ESTABLISHING A
PROCESS FOR DETERMINING HOW PLANNING WILL BE ACCOMPLISHED
STAFF REPORT
Mr. Hendryx introduced Rudy Kadlub, Wendy Kellington, and Bob Bobosky who were present
to update the Council on the urban reserve process. He reviewed on a map the locations of
Urban Reserve Area (URA) 49 (south of Scholls Ferry, up to the Beef Bend/Scholls Ferry
intersection) and URA 48 (north of Beef Bend and west of SW 150"'). At the Mayor's request,
he indicated the area of the new County Planning Organization.
Rudy Kadlub, Costa Pacific Homes, 8625 SW Cascade Avenue, Beaverton, stated that they
have begun the process to bring URA 49 into Metro's jurisdiction inside the Urban Growth
Boundary (UGB). He explained that they divided the 230 acres of URA 49 into two planning
areas - North and South - primarily because the major landowner in the South planning area did
not want to come inside the UGB. He said that the North planning area comprised
approximately 108 to 122 acres.
Wendy Kellington, attorney, reviewed the preliminary work they completed before bringing
this issue to the Council's attention. She noted that URA 49 was composed of exception areas
only, no farmlands. She explained that Metro found a URA without farmland politically
attractive because it had no political opponents or land use reasons for not bringing it within the
UGB.
Ms. Kellington discussed the process Metro needed to follow in order to bring a URA within the
UGB. She said that the annexation petition required a double majority, the same as the local
annexation petitions. She mentioned that they believe that they have already met that
requirement with 73.1% of the URA 49 property owners in support and 52.9% of the registered
voters having signed a petition in favor of annexation within the UGB.
Ms. Kellington pointed out that the annexation would not occur unless Tigard was comfortable
with it. She mentioned their willingness to carry the petition to Metro on behalf of the City.
She referenced her discussions with the Metro Legal Counsel Dan Cooper on how Metro wanted
to handle their new process for annexations. She said that Metro wanted to process the
jurisdictional boundary amendment at the same time that it processed the UGB amendment.
She commented that they believed that the Metro jurisdictional boundary amendment would be
relatively painless because the petition signatures and other information on the form should pass
Metro's scrutiny.
Ms. Kellington stated that this process required an expression of support from the affected City.
She indicated that Metro would have no interest in bringing an area into the UGB unless the
City was also interested and had the planning tools to handle it. She commented that the process
should be completed by the end of this year.
Ms. Kellington mentioned the discussion at MPAC of whether or not Metro needed additional
urban lands. She said that most observers believed that Metro would have to expand its
boundary and that DLCD would grant Metro an extension of time to do so. She noted that this
put Metro in a box at the end of the year because Metro has not been working on identifying
suitable sites. She commented that Metro would be grateful to a city that came forward with a
CITY COUNCIL MEETING MINUTES - SEPTEMBER 21, 1999 - PAGE 5
W~M 11111110 111MI 11 -0 11MINIMIMMi
potential win-win opportunity for both the region and the city.
Ms. Kellington mentioned that Metro would allow a city to determine the use of the annexed
area and count it towards meeting its Metro housing targets. She asked the Council to provide
some expression of support for the idea.
COUNCIL QUESTIONS AND COMMENTS
Councilor Hunt asked for clarification on the land classification. Ms. Kellington said that this
exceptions land was zoned County Rural Residential, not Exclusive Farm Use. Mr. Hendryx
pointed out that the zoning did not prevent people from farming the land.
Councilor Scheckla asked for clarification of Mr. Kadlub's intent for the area. Mr. Kadlub
explained that the idea was to move it from a urban reserve area designation to inclusion within
the UGB. Ms. Kellington indicated that doing so made the land eligible for urbanization in the
next 20 years. She reiterated that Metro would not do this if Tigard was not interested.
Councilor Scheckla spoke to Metro contributing money for the improvements needed to bring
the land up to urban standards. He questioned why Tigard should accept the land if Metro
expected the City to pay for everything.
Mr. Hendryx said that Metro has indicated that it would help fund the planning of the area. He
noted that the County wanted the cities to take over providing the urban services for these areas,
including the planning. He said that the City would work out an amendment to their urban
services agreement with the County if Council accepted the annexation. He indicated that they
would tap the developer to help fund the planning and development of the area, including
infrastructure costs.
Councilor Scheckla asked that staff clarify and define Metro's financial contribution before the
City entered into any agreement. Mr. Hendryx explained that the Council could set a policy
stating that the taxpayers of Tigard would not pay for improvements (as they did in the rest of
the urban services area) and that the property owners were responsible for it. He said that he
would come to Council for that direction because he thought it was consistent with other
policies in place.
Councilor Scheckla pointed out that some people have lived in Tigard for a long time without
receiving benefits from some of the activities they funded. He said that they should not ask
these people to fund improvements to an area for which they received no benefit.
Mayor Nicoli observed that state law required Metro to bring thousands of acres within the
UGB. He said that Metro would eventually force cities to take in these areas. He recalled that
the Council took a middle-of-the road position several years ago by agreeing to take in its fair
share of land. He noted that they did not want Metro putting all the growth around Tigard. He
said that Metro identified these two areas adjacent to Tigard. He commented that, due to
problems Metro has run into in another county, it was looking at the URAs adjacent to Tigard
sooner rather than later.
Mayor Nicoli pointed out that Metro controlled the allocations of federal transportation dollars
for the region. He said that any roads that were built had to have the approval of Metro or those
jurisdictions received no funds to move ahead. He agreed that they needed to know what the
planning and infrastructure improvement costs would be before taking on sizable acreages. He
CITY COUNCIL MEETING MINUTES - SEPTEMBER 21, 1999 - PAGE 6
01
agreed that they needed to know who would pay for it but he doubted that Metro would
volunteer significant amounts of money toward improvements in the URAs.
Councilor Scheckla said that he had no problem with the Mayor's perspective. He reiterated
that he foresaw a need for funding to help alleviate the transportation problems created by
additional development, such as impacts to Pacific Highway. He suggested that the City tell
Metro that no additional growth could be planned without funds to address the impacts to the
city.
Mayor Nicoli pointed out that the Council had directed staff to tell Metro that it would take its
share of land, along with Beaverton, King City, and Durham. He noted that Metro did not give
a great deal of land to Tigard. He commented that every city on the UGB perimeter had
transportation problems similar to Tigard.
Councilor Scheckla said that, between the Washington Square Regional Center coming online,
Metro mandating density, and this additional land, Tigard was approaching more than its share.
Mayor Nicoli disagreed. He pointed out that some areas in the region would take in 10 times the
amount of land allotted to Tigard. He mentioned that, from an historical perspective, the
Council had the right a couple of years ago to tell Metro to freeze the UGB. He indicated that
Metro probably would have done so but the City agreed to take in a small amount.
Ms. Kellington observed that this conversation was taking place in almost all of the City
Council chambers in cities with URAs on their exteriors because of the concern as to how they
could provide services. She explained that Metro realized that neither it nor the state have
figured out how to accommodate growth in these areas. She said that Metro has modified its
original requirement that all URAs be 100% master planned prior to annexation within the UGB
to requiring that all URAs be 100% master planned prior to development occurring.
Councilor Patton described this as a two step process: moving the land from the URA to within
the UGB, and dealing with the development issues and jurisdictional agreements arising from its
inclusion within the UGB. Ms. Kellington concurred. She mentioned that she believed that
Metro has made a political commitment to the new code amendments that would allow the cities
to use the acreage in meeting Metro density targets and to work with the developers and
property owners to plan the area within the 0 to 20 year planning horizon.
Mr. Hendryx said that staff could return with a resolution of official Council support for these
areas.
A woman in the audience asked if the master plans included schools and greenspaces to serve
the new developments. Ccuncilor Moore pointed out that the second step of the process dealt
with those issues. Mayor Nicoli mentioned the greenspace already purchased by the City and
County for a regional park in the Bull Mountain area.
Councilor Moore noted the staff recommendation to approve the request with the understanding
that when the time came, the City would be covered for the planning costs. Mr. Hendryx
commented that there were still many steps in the process involving both Metro and the County.
Mr. Kadlub clarified that they were talking about only the north planning area of URA 49, not
the entire URA. He said that his company has acquired parcels and talked with existing
landowners in an attempt to assemble enough property to do good planning. He explained that
Costa Pacific Homes specialized in mixed use/high density communities, such as the Orenco
CITY COUNCIL MEETING MINUTES - SIEPTEM 3ER 21, 1999 - PAGE 7
Station on the Westside Light Rail Line in Hillsboro. He said that they wert; looking at a 100-
acre area for a mixed-use development that included a variety of housir_.o types to meet a variety
of housing needs.
Mr. Kadlub commented that one problem for planners in Oregon was the lack of large tracts of
land under a single ownership that allowed good planning. In Oregon, planning tended to occur
for five- and ten-acre properties. He reiterated that they were trying to assemble sufficient
acreage to do good urban planning.
Mr. Kadlub explained that they split the URA into North and South because including the single
property owner uninterested in developing his 80-acres made it more difficult to meet the double
majority requirement. He said that they focused on the area where people were interested. He
mentioned the transportation infrastructure of the potential extension of Beef Bend Road to the
north and Scholls Ferry Road.
Mr. Kadlub described their vision of a more traditional neighborhood design with connectivity
and a pedestrian-oriented scale to create a livable community for people. He pointed out that
neighborhoods designed around cul-de-sacs mandated use of the auto to access stores whereas
they intended to provide neighborhood stores within walking distance of the homes, similar to
the design of Orenco Station.
6. UPDATE: COMMUNITY HOUSING PROGRAM IMPLEMENTATION
STAFF REPORT
Mr. Hendryx introduced Gary Lampella, the new Building Official, and Albert Shields, the
Housing Code Specialist.
Albert Shields, Housing Code Specialist, gave a slide presentation on the implementation of
the new Housing Code since May 1999. He mentioned that Tigard was the fourth city in
Oregon to have a residential property maintenance code. He reviewed the Task Force
composition of all major stakeholder groups. He noted the charge statement to staff to be fair,
effective and enforcement friendly in implementing the code.
Mr. Shields presented slides illustrating the range of Code violations they found in ~)cth multi-
family and single family units. He discussed how he worked with the property owners on a case
by case basis to resolve the situations. He mentioned that so far property owners have complied
promptly and voluntarily, and they have not had to issue a single citation or summons.
Mr. Shields said that the complaints and requests they received from the public and the referrals
they received from the County and Portland indicated a general awareness of this program. He
indicated that the forms and procedures were in place to process complaints, to coordinate with
other departments, and to protect a complainant's confidentiality. He commented that the
program had been well received by tenants and homeowners and accepted by landlords.
Mr. Shields mentioned the cooperation he received from other City departments. He said that
approximately 25% of the cases overlapped with building code enforcement.
Mr. Shields informed the Council that the City of Gresham has invited the Tigard and Portland
staffs to advise its Council on implementing a similar program. He said that they planned to
co-present to Gresham next week.
CITY COUNCIL MEETING MINUTES - SEPTEMBER 21, 1999 - PAGE 8
RIME NINE 11111M 11111 mi
Mr. Shields discussed his conversations with Tualatin Valley Fire & Rescue about creating a
cooperative and vohunt -y survey inspection program to homeowners. He pointed out that
TVF&R's fire maintenance and hazard program gave the district a vested interest in identifying
maintenance issues. He cited rubbish in apartment corridors as a common concern. He said that
the program objectives would be to accelerate the increase in compliance with the City and to
reduce property owner costs, future risks and liability. He spoke to working cooperatively with
the owners to address non-critical problems in a timely fashion while dealing with urgent
matters immediately.
Mr. Shields reviewed the program statistics. He said that, of the 56 complaints received, he
referred 5 to other jurisdictions and 8 to other City departments, leaving 43 as appropriate
subjects for the Tigard Housing Code. He commented that the fact that he referred out 23% of
their total calls to others told him that there was a need for people to address housing
maintenance and that people knew that this program existed.
Mr. Shields stated that he declined six of the 43 calls because he could not substantiate the
complaint. He said that the remainder fell into multifamily properties (22), single family rentals
(7), rental properties (29), and owner-occupied single family dwellings (14). He noted that only
three of the 14 single family dwellings complaints were purely housing code; the rest were
building-code related. He said that five of the declined calls concerned multifamily rentals and
one concerned an owner occupied single family property.
Mr. Shields noted that he was not getting caught in the middle of backyard squabbles as a result
of this program. He said that he has not had any false calls.
Mr. Shields discussed the promotion and marketing aspects of the program. He referenced the
open forums and news articles used at the beginning of the program. He mentioned evaluating
the efficacy of mail drops (either across the board or to selected residents), offering speakers to
PTA and church group meetings, and press releases. He indicated that, although they have not
needed to use it, they did have a translation service available to them.
Mr. Shields discussed eviction, repair and mediation by the City. He said that staff was drawing
up guidelines for these situations and looking into procedures to get reimbursement from the
landlords for City costs of eviction and mediation. He mentioned that the Oregon statutes
allowed only cities of over 300,000 people to directly seek reimbursement from the landlords.
He explained that Tigard would have to go through the civil process to get reimbursement.
Mr. Shields mentioned that he might find an expanded involvement in building code
enforcement because so much of the two codes overlapped, and he was out there anyway.
Mr. Shields concluded that the Housing Code was off to a good start with the enforcement
friendly approach working well. He stated that the City should be proud of this program as
leading the way in addressing these issues.
Councilor Scheckla commented that it sounded like everything was going as the Task Force
intended.
Gary Lampella, Building Official, commended Mr. Shields for the job he has done in
implementing the Housing Code.
CITY COUNCIL MEETING MINUTES - SEPTEMBER 21, 1999 - PAGE 9
1101111 INNEIM IN NOUN 111111mill
PUBLIC COMMENT
Sheila Greenlaw-Fink, Community Partners for Affordable Housing, concurred that the
program was off to a good start. She spoke to staff continuing to work with Washington County
on a peer-to-peer level because the problems found in Tigard occurred county-wide She
commented that the cooperation with TVF&R was also good. Mr. Hendryx noted that
Beaverton and Albany have asked for copies of the Code.
An audience member asked if there was a phone number in the Cityscape that people could call
to report serious problems. Mr. Shields said that the City Hall operator put people through to
the appropriate department.
Ms. Greenlaw-Fink pointed out that sometimes owners did not have the money to address a
deteriorating property. She said that, while that was no excuse, the City did need to be mindful
of appropriate measures to protect the tenants. Mr. Shields commented that that was also a
consideration in single family owner occupied properties, especially for the elderly who might
not have the financial resources to fix the place up. He spoke to dealing with this situations on a
case by case basis to see how the City could help people comply with the Code.
Mayor Nicoli left the meeting at 9:50 p.m.
Mr. Lampella remarked that, based on his experience with a private consulting firm that worked
with all different sizes of cities, the Tigard Building Department staff were very professional
and impressive.
7. COUNCIL LIAISON REPORTS - None
8. NON-AGENDA ITEMS
Mr. Monahan advised the Council that none of the Councilors responded to the request for
someone to attend the City leadership group at Washington County. He said that staff would
in,',orm the County that they did not have a Councilor who could attend it.
9. EXECUTIVE SESSION
The Tigard City Council went into Executive Session at 9:55 p.m.. under the provisions of ORS
192.660(1) (d), (e), (f), (g), and (h) to discuss labor relations, real property transactions, exempt
public records, current & pending litigation issues.
CITY COUNCIL MEETING MINUTES - SEPTEMBER 2I, 1999 - PAGE 10
10. ADJOURNMENT. 11:20 p.m.
Attest: Catherine Wheatley, City Recorder
City of Tigard
Date:
I:WDM\CATHY\C0M\990921.D0C
i
CITY COUNCIL MEETING MINUTES - SEPTEMBER 21, 1999 - PAGE 11
COMMUNITY NEWSPAPERS, INC. ~ Lo" P.O. BOX 370 PHONE (603) 684-0360 Plotloe TT 9489
BEAVERTON. OREGON 97076
Legal Notice Advertising
•City of Tigard • ❑ Tearsheet Notice
13125 SW Hall Blvd.
•Tigard, Oregon 9 7 2 2 3 e ❑ Duplicate Affidavit
°Accounts Payable °
AFFIDAVIT OF PUBLICATION
STATE OF OREGON, )
COUNTY OF WASHINGTON, )ss.
I, Kathy SnIrder
being first duly sworn, depose and say that I am the Advertising
Director, or his principal clerk, of them; g a rrl -m„ a 1 a t i n Times
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published at Tigard in the
aforesaid county and state; that the
_Ci t-V rnunni 1 rleeti_ng/Review Board
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for ON_F successive and
consecutive in the following issues:
SSgtember 16,1999
f
1
t
Subscribed and sworn to b re me this 16th cl a y of SePtembe r ,19 9 9
OFFICIAL SEAL
ROBIN A. BURGESS
Notary u lic for Oregon NOTARY PUBLIC-OREGON
COMMISSION NO. 062071
My Commission Expires: MY COMMISSION EXPIRES MAY 16, 20011
AFFIDA`V'IT
The following _meeting, highlights are published for your information. Full
agendas may be obtained front the City Recorder, 13125 SW Hall
Boulevard, Tigard, Oregon 97223, or by calling 639-4171'.
TIGARD'CITY COUNCIL..
AND LOCAL CONTRACT REVIEW BOARD MEIETING
September 21,1999 -X5:30 P.M.
TIGARD 0 TY HALL - TOWN MALI.
13125 SW HALL BOULEVARD, TIGARD, OREGON
o Urban Reserve Consideration - Discuss. including areas within the
existing Urban Reserves into the Urban Growth Boundary.
o . Walnut Island Annexation - Discuss the annexation information.
packet prepared for public workshops
0 Community Housing Program - Hear an update about implementa-
tion of this new pr6pam
0 Tigard Central Business District - Hear an update, from members in
the Central Business District -
o Executive°Scssidln ' ;
TT9489 = PuFdAh S3lp6a1fi W 16;AM
AGENDA ITEM #
FOR AGENDA OF 9/25/99
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUEIAGENDA TITLE Annexation Information Packet 4Z aZ:
PREPARED BY: Nadine Smith DEPT HEAD OK MGR OK /.c--
ISSUE BEFORE THE COUNCIL
Does Council have any comments on the draft Walnut Island annexation information packet?
STAFF RECOMMENDATION
Staff recommends incorporating any additional information that Council would like included in the information
packet
INFORMATION SUMMARY
Staff from the City of Tigard, Washington County and USA are preparing for public workshops to provide
information to residents of the Walnut Island regarding services and costs associated with annexation. Attached
is a draft information packet for Council review and comment.
OTHER ALTERNATIVES CONSIDERED
None.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Goal 2, Growth and Growth Management. Urban services are provided to all citizens within Tigard's urban
growth boundary and recipients of services pay their share. Strategy 1, Adopt a plan for the orderly annexation
of Walnut Island.
FISCAL NOTES
None.
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over th transit, law enf°rcement anencies to sit plans•
is issue is to decidewho expects
recreation other agresidents such as mass transit
bas streetlroads,wgton County that open sPac the long haul, s benefit all county
borhood. over gtth focus on progrann e
neigh Washinon county can service providers are.
areas so ~xe urban number of maps'
concerningwho you---- esent and endix includes wtcurrent tax.
S inforrnation you to calculate your taxes. thod The to appmatch your hom
This packet contain Section for y ut Island and a me reference grade!
rovides an easy ictuxe of W aAn glossary for a quick page
packet also provide
th an overall P!
et to use the g
to provide you wi ly, don't forget to' est improve our
code information. Final together for a way ° . ns about these
County we have been working ed and voice Your P
d and W asbington Ong the time to become inform
At the City of Tigar thank You for
neighborhoods. Again,
ghbor1lood issues.
ne
vital
5incerelY Yours,
City of Tigard & washing on County
WOO . ow
tl Asked Quest-tons
Answers to Fire I Y
change .in the future? re of by the
went seNica provides lon would be rga
m d care
my cu ton county, road constN o the city
q Would any rovided by Washing Washington county
would no longer be p transferred from
aintenance would be officially
. Also, police service ton county
Yes. Road
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City of Tigard change? Washi
Serviee providers at are planned to be transferred from
2. When vn11 my ard, those services th
annexed into the City of Tig
When you are anna.- the City of Tigard.
would be assumed by mend change?
the school d° strict any children
3• Will a as a result of annexation.
~o. Your school district will not change
change?
Will my m ailing address chang
Ti9ard will not result in an address
4. No. Annexation to the city of d Sheriffs
ates change? ton County tax asses for Qf Tigard will be.
5. Will my tax r of Tigard, the Washing
1~owever, the tax allocated
en you are annexed to the city longer be levied. anon.
Yes. Wh aintenance will no s for additional inform
patrol and sedrefer to tax tables and maP to a sevrer line?
levied. Please
re aired to hook-up ortu i y~ are
• Sept stetn, will l be nearly all homes will have the opP
on a ta y Eventially, ton County's lJndied Sewarage affordable
6.1# ! am currently not be required to hook-u ri of Tigard and Washing
The C available to all Walnut Island residents at a
No. You w+lt ublic sewer lines ake public sewers connect to the p s to m
working together to find way
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CITY OF TIGARD WASHINGTON COUNTY
Police: Currently, the City of Tigard is responsible to answer all high Police: Currently, Washington County is responsible to answer all
high priority calls in congruence with the City of Tigard. All other calls high priority calls in :.ongruence with the City of Tigard. All other calls
are the responsibility of Washington County as well. are the responsibilit:.- of Washington County as well.
Fire: Fire protection is handled by Tualatin Valley Fire and Rescue. Fire: Fire protection is handled by Tualatin Valley Fire and Rescue.
Annexation will have no effect on this service. Annexation will have no effect on this service.
Parks and Recreation: Currently, there is very little or no activity Parks and Recreation: Currently, there is very little or no activity
carried on in the Walnut Island by Tigard Parks/Public Works carried on in the Walnut Island by Washington County Parks.
Division. Presumably, when annexation occurs, all future park upkeep Presumably, when annexation occurs, all future parks upkeep
activities would be carried out by the Tigard Parks/Public Works activities would be carried out by the Tigard Parks/Public Works
Division. Division.
Roads: Currently, road maintenance within the Walnut Island is Roads: Currently, road maintenance within the Walnut Island is
carried out by Washington County Roads and Maintenance. However, carried out by Washington County Roads and Maintenance. However,
through agreement with the Washington County, routine maintenance through agreement with the City of Tigard, routine maintenance is
is carried out by the City of Tigard. Following annexation, all road carried out by the City of Tigard. Following annexation, all road
maintenance duties would be assumed by the City of Tigard. maintenance duties would be assumed by the City of Tigard.
Water. All water services are currently provided by the Tigard Water Water. All water services are currently provided by the Tigard Water
District. District.
Sewer. Sewer activities are carried out by the Unified Sewerage Sewer. Sewer activities are carried out by the Unified Sewarage
Agency within the City of Tigard. Following annexation, the Unified Agency within Washington County. Following annexation, the Unified
Sewarage Agency would become responsible for sewer within the Sewarage Agency would become responsible for sewer within the
Walnut Island area. Currently, the residents of Walnut Island take Walnut Island area. Currently, the residents of Walnut Island take
care of their sewer needs through private contracting and largely care of their sewer needs through private contracting and largely
septic tank services. septic tank services.
IN!
I -tom ~sented by the tot
VIP's w residents are reP ntly can
Walnut island of ~omrt►iss►one's an OW sues-
GoVernance: county 13 resentation
g ®F T lAf dome Ow and was otn G~ y of Tigard potential reP
the
residents for GitY Council, heard by
walnut island use issues are
Governance: eliigible to vote
ciCIzens and would s nd referendumC nd
ity Council.
CM bond tneasures ommisston and
the city's planning
loom=
pytOPER'I'YTAX ST MM kRY MORMATION
(Based on a home with an Assessed value of $150,000
Tax Code Area 51.78
Tax Code Area 23.78 Per thousand Net Tax
Per thousand Net Tax
14.9379 $2,169.78
City of Tigard: 14.4652 $2,240.69
$.08 $12.00
Bonded Deb for $.08 $12.00
Local Governor
$2,252.69
Total City of Tigard $2,181.78
Tax:
~.Rmmrrmr
`tY of C
al cost lot
gncre~~ed ~~~~to the
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Cate
Utste V at twis VIM g
alone'
essed value) ' a'
dour home s total ass
1000 b. $
x X2,51=
cost in taxes resulting in annexation to the
so, your esC~mated annual
so of Tigard would %
C;m
E~Mp1,E
150 .
_ a.
Yourhomesva'ue 15,00)
x 51(T'Vgard costs) b. $376.50
a, 550
tin taxes resutm from annexation to the
so lour estma1ed annual cos 376 bel,
.50
C'dy otTGardw10utd $
ent & Taxation
ggg9 Detent of Assessor
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Calculate your estimated increased annual cost at this time ff
annexed into the City of Tigard for Tax Code Area 23.78
(Your home's total assessed value) = a.
1000
a• x 14.9379 = b.
So, your estimated increased annual cost if annexed into the City
of Tigard would be:
EXAMPLE
(Your home's value $150,000) = a. 150
1000
a.50 x 14.9379 = b. _2240.685
So, yyour estimated increased annual cost if annexed into the City
of Tigard would be:
$ 2240.695
4 The figure 14.9379 represents the increase after annexation of the total tax rate. The current total tax rate for Tax
Area 23.78 is 13.1211.
? Tax values based on the "Summary of Assessment and Tax Roll" 1998-99 Department of Assessment & Taxation Washington
County, Oregon.
Calculate your estimated increased annual cost at -this time if
annexed into the City of Tigard for Tax Code Area 51.78
(Your home's total assessed value) = a.
1000
a. x 14.4652 = b.
So, your estimated increased annual cost if annexed into the City
of Tigard would be:
$
EXAMPLE
(Your home's value $150.000) = a. 150 _
1000
a. 150 x 14.4652 = b. $ 2169.78
So, your estimated increased annual cost ff annexed into the City
of Tigard would be:
$ 2169.78
4 The figure 14.4652 represents the increase after annexation of the total tax rate. The current total tax rate for Tax
Area 51.78 is 12.6484.
? Tax values based on the "Summary of Assessment and Tax Roll" _1998-99 Department of Assessment & Taxation Washington
County, Oregon.
Milo
User Charges Summary Jnfor,,ation
In addition to propel, taxes and special asses for the City of Tigard
services may be considered. Some fe m s' °ther charges for. a variety of
to most households are:
Garbage, per month: ES
Water, Sewer, surface water: $17,15
$80.00
As you compare charges, please consider the followin :
~ These are costs based on an aversge g
The your particular , and are not or should not be considered actual
with garbage, water, sewer and surface water bill. costs as
sociated
Garbage charges are based on a 32 gallon garbage can with curbside
hauler will not change. service. Your current garbage
Water, sewer and surface water charges are billed every two months.
on an average for residential areas, as a whole, for the City of Tigard.
nths• The charge suggested here is based
User fees may also vary for other services such as building permit fees. Please contact the for information on a specific service.
appropriate
AGENDA ITEM #
FOR AGENDA OF September 21, 1999
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Tigard Central Business District Assiocation TCBDA .U ate
01
PREPARED BY: Jim Hendryx DEPT HEAD OK ITY MGR OK
ISSUE BEFORE THE OUNCIL
Receive an update from TCBDA on their activities and discussion of future activities.
STAFF RECOMMENDATION
No recommendation is needed.
INFORMATION SUMMARY
TCBDA last met with Council this past February and provided an update on their activities. With the help of
the Oregon Downtown Development Association (ODDA), TCBDA has completed an action plan for the
downtown. The results of the action plan were presented to Council at its February 16, 1999, meeting. ODDA
has recently completed a new contract proposal to assist TCBDA in several critical areas. The continued
assistance of ODDA is critical to the success of TCBDA.
Tyler Ellenson, TCBDA President, and other officers and members will be in attendance at Council's
September workshop meeting to provide an update of board membership, recent activities, and discuss ODDA's
latest proposal to assist the association.
Council is tentatively scheduled to consider the ODDA contract at its September 28, 1999 meeting.
OTHER ALTERNATIVES CONSIDERED
NIA
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Cotrununity Character and Quality of Life/Downtown, Goal #I - Provide opportunities to work proactively
with Central Business District (CBD) businesses and property owners and citizens of Tigard to set the course
for the future of the central downtown area; Strategy #1 - Tigard's CBD: Be Proactive; Action Plans - Explore
options: Outside expertise (i.e., Economic Dev. Dir., Livable Oregon).
lull, 11113MM
FISCAL NOTES
Community Development has $50,000 approved in the budget for consultant services to assist in preparation of
downtown planning. An approximate $20,000 contract is envisioned with ODDA.
is\citywide\sum\tcbda.doc
1. EXECUTIVE SESSION
The Tigard City Council went into Executive Session at 7:00 p.m., under the provisions of ORS
192.660(1) (d), (e), (f), (g), and (h) to discuss labor relations, real property transactions, exempt
public records, current & pending litigation issues.
2. WORKSHOP MEETING
Call to Order
Mayor Nicoli called the meeting to order at 7:35 p.m.
Council Present: Councilors Paul Hunt, Brian Moore, Mayor Jim Nicoli, Joyce Patton and
Ken Scheckla
Staff Present: City Manager Bill Monahan; Community Development Director Jim
Hendryx; Property Manager John Roy; Administrative Risk Analyst
Loreen Mills; City Engineer Gus Duenas; Public Works Director Ed
Wegner; Deputy City Recorder Jessica Gomez.
Council Communications & Liaison Reports: None
Call to Council and Staff for Non-Agenda Items: None
3. DOWNTOWN COMMITTEE PROGRESS REPORT
STAFF REPORT
Jim Hendryx, Community Development Director, noted that establishing a direction and
strategies for the downtown was a goal of both the Council and the Tigard Beyond Tomorrow
vision. He mentioned the staff support of the Tigard Central Business District Association,
formed by business and property owners in the downtown over the last several months. He
introduced Tyler ElIenson, the Association President.
Tyler Ellenson, Tigard Central Business District Association President, introduced the other
officers and Association members present: Penny Conner of RazzMaTazz, Vice President; Denise
Jones of Guardian Management, Treasurer; Kate Dormer of the Tigard Sub Shop, Secretary; Jeff
Thomas of Rose City Contracting, Linda Cross of Hearts and Flowers, and David Hammond of
Pacific Northwest Paint. Committee members not present included Paul Cerig of Southwest
Office Supply, Mike Leash of Mike's Lock and Safe, Mark Leach of the Chamber, and Brad
Smith of Tigard Vision Center.
Mr. Ellenson mentioned two issues addressed by the Association early on: the new garbage cans
on Main Street and video poker. He said that they tabled the video poker issue, deciding to
concentrate on developing an action plan for the downtown. He reported that they hired Malcolm
Johnston of the Oregon Downtown Development Association (with private dollars) as a consultant
to help them with their plan.
Mr. Ellenson read the mission statement developed for the Association:..."to set the course for
the future of the Central downtown area that will promote the health and viability of the
community and businesses while preserving the unique qualities of the downtown and providing a
safe environment for families and individuals that work and gather." He said that everything they
did needed to fall within that statement.
CITY COUNCIL MEETING MINUTES -FEBRUARY 16, 1999 - PAGE 3
Mr. Ellenson reviewed in detail the development of their action plan and the various issues
involved. He listed the priorities they set: funding, securing money for consultation services,
completing the downtown document and addressing safety and crime issues. He'mentioned a
meeting with Officer Jim Wolf of the Tigard Police to discuss safety and crime in the downtown.
He said that they put infrastructure improvements and economic restructuring as lower priorities.
Mr. Ellenson referenced the four-point approach recommended by the Oregon Downtown
Association (ODTA) to develop a downtown, as described in the report.
Mr. Ellenson referenced a map showing the boundaries of the district. He mentioned discussion
of hiring a downtown manager sometime in the future to handle tasks currently handled by
volunteers. He noted the general budget included in the document, along with copies of the
Gresham and McMinnville budgets as examples of what was possible. He regarding partnerships
developed with the Chamber, the Oregon Downtown Association, the Main Street City Center
Association and the City of Tigard. He pointed out that various funding options listed and the
general strategies and timeline for implementing the action plan.
COUNCIL DISCUSSION
Mayor Nicoli thanked the Association members for their work in moving forward with the
downtown vision. He said that the Council has been patiently waiting for two years for
involvement from people in the downtown as opposed to pushing the issue forward on its own.
He told the Association not to put blinders on in putting together the plan, especially with regard
to the price tag. Although the City did not have the budget to do a $5 million to $10 million plan
immediately, over time the Association might be surprised at how much they could accomplish of
the plan using various funding sources available at the City.
Mayor Nicoli explained that he was looking for major redevelopment of the infrastructure in the
downtown, citing the improvements to Commercial Street as an example of what the streets
should look like. He mentioned ped-ustrian pathways and/or sidewalks connecting the adjacent
neighborhoods to the downtown. He noted the controversial issue of condemning land for parking
lots as an issue with which the City had to deal.
Mayor Nicoli informed the Association of the likelihood of commuter rail coming to downtown
Tigard in the near future. He commented that commuter rail could quickly bring in the money
needed to make the improvements, citing the redevelopments in Beaverton and Hillsboro done in
response to the light rail coming through those cities. He stated that Tri-Met, Metro and ODOT
have put the Wilsonville to Beaverton commuter rail line on their short term radar screens, and
were including line items in their budgets to move it forward. He mentioned interest in the Tigard
downtown by the major investors who worked on the Hillsboro and Beaverton redevelopments.
Councilor Hunt asked how much money was left of the $50,000 that Council set aside in 1994 for
downtown improvements. Mr. Monahan said that $24,000 remained. Mr. Hendryx mentioned the
$30,000 in his budget this year for planning studies for the downtown.
Councilor Hunt spoke in support of the Association's efforts to pursue improvements to the
downtown in a systematic and businesslike manner. He indicated that the Council wanted the
Association (not the City) to develop the plan and that the Council would use its resources to
support their work, as long as it was moving in a progressive direction.
CITY COUNCIL MEETING MINUTES -FEBRUARY 16, 1999 - PAGE 4
Councilor Moore said that he was also pleased to see movement in the downtown. He mentioned
hiring a downtown manager to help in finding consultation services. He said that he would give
the Association the information that he and Mr. Monahan received at the National League of
Cities Conference session on downtown revitalization. In addition, they received information
during their discussion with Mr. Hyatt of Hyatt Palmer, a national consulting firm on downtown
revitalization. He cited a news article provided by Councilor Scheckla on the City of Milwaukie's
recent hiring of someone to do a similar study in their downtown.
Councilor Moore spoke to the Association looking at the different consulting options available
with the help of City staff. He mentioned that the City had saved up money and an interest in
supporting the Association. He reiterated that, if the Association found it acceptable, staff could
set up a study session to look at the various options and work with the Association to send out
RFPs (if necessary). The Association could then return with a budget recommendation for
Council discussion.
Mr. Ellenson agreed that it was a good idea to look at all the options available in order to make an
educated decision. He mentioned the $1,500 to $2,500 that ODTA charged, and the $25,000 to
$30,000 a year salary for a downtown manager. Mayor Nicoli spoke regarding giving the
Association every opportunity to succeed. He stated that he wanted an identity for Tigard other
than the town with the highway running through it.
Mayor Nicoli asked the Association to put a cost to a membership in the ODTA. He supported
using the City funds already allocated for the downtown to pay for the membership. He
mentioned reimbursing the $500 that the merchants have already spent on consultation services.
He spoke to the Association working with City staff to select a consultant, as staff had experience
with the process. He emphasized that the City would not run this process but they would provide
substantial financial help.
Councilor Moore asked staff how they saw the City's involvement in the consultant selection
process. Mr. Monahan suggested a meeting between the Association, staff and Mr. Johnston to
discuss what were the elements in the downtown that they all wanted. Then they could draw up a
scope of services, identify a list of local consulting firms, and send out an RFP. Mr. Hendryx said
that the Association could drive the interviews. He commented that the City did want to make
sure that they got a product for their money that they could implement.
Mr. Monahan suggested providing $2,000 to $5,000 to the Association to hire Mr. Johnston to
help them with their incorporation process. He mentioned the Council reserving a spot for the
Association near the end of the budget process to bring back a recommendation on funding for a
consultant in the next fiscal year.
Councilor Scheckla asked if Mr. Ellenson knew whether or not they had a majority of businesses
in the area in support of their plan. He recommended that they make sure that they were doing
this the right way for everyone's benefit before putting a lot of money into it. Mr. Ellenson said
that they were trying to get that information together. Mr. Monahan commented that they would
find out that information through the public input portion of developing a vision plan for the
downtown.
Mr. Ellenson mentioned that they wanted to invite people to the meetings but they reduced the
group size while working on this document. He commented that, while they could not please
everyone, they did want to get as many people on board as possible.
CITY COUNCIL MEETING MINUTES -FEBRUARY 16, 1999 - PAGE 5
Councilor Scheckla stated that he wanted to see Tigard develop its own unique identity, not use
another city's plan. An Association member stated that the plans included in the document were
intended simply as examples.
Councilor Patton said that she hoped that the Association could get a good mix of membership
and people helping to do create a statement of identity in the Tigard downtown area. She
mentioned the long range planning concepts introduced in their action plan for infrastructure and
funding. She stated that she was impressed with the start that they have made. She said that the
City would be as supportive as possible to help move this forward in a positive manner.
Dave Hammond, Pacific Northwest Paint, asked how long it would be before commuter rail
came to the downtown. Mayor Nicoli pointed out that this commuter rail line would cost $60 to
$80 million to build while one mile of light rail took $100 million. He said that, in the eyes of the
politicians, this project was very affordable and could be easily funded with federal and local
dollars. He mentioned the north-south light rail money sitting frozen in an account which voters
could divert to this line. He reiterated that ODOT, Metro, and Tri-Met asking for long term
planning dollars focused on this line indicated a definite interest in this line.
Mayor Nicoli recounted the history of this project that started with Linda Peters suggesting the
possibility of a commuter rail line and persuading four cities to contribute sufficient money to
fund the first study. He stated that every time they turned around, a potential obstacle turned into
an open door, including the state legislature providing money for studies. He pointed out that the
light rail line to the airport project got going and funded in one year. He held that if things fell in
the right order, they could be on paper in a year and a half.
Councilor Moore agreed that commuter rail could come to the downtown in five years or less. He
suggested that the Association take that into account in their study. Mayor Nicoli commented that
he thought people had their eyes on the two industrial areas on each end of the downtown along
the railroad tracks. He also thought that investors might target buildings without historic
significance for redevelopment.
Councilor Scheckla suggested focusing on places like Labor Ready to enhance the downtown area
rather than on video poker type establishments. Mr. Ellenson agreed. He said that, while they
could not stop anyone from doing anything, they could suggest a type of business that might better
enhance the downtown area. Mayor Nicoli commented that the Council could use the zoning
ordinances to help with those situations.
4. APARTMENT MANAGEMENT ISSUES DISCUSSION
STAFF REPORT
Ron Goodpaster, Police Chief, reported to the Council that in March, Officer Jim Wolf would
begin a Tigard branch of an enhanced safety and property program geared to multi-family
residential units. He indicated that Officer Wolf completed t 1le training at the Beaverton branch,
as did several apartment complex owners and managers. He pointed out that this program directly
addressed the visioning process's top public safety goal of enhancing public safety in the
community. He commented that this was not unlike the neighborhood watch programs for single
family residential neighborhoods.
CITY COUNCIL MEETING MINUTES -FEBRUARY 16, 1999 - PAGE 6
AGENDA ITEM #
FOR AGENDA OF 9/25/99
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Urban Reserve Consideration
PREPARED BY: Nadine Smith DEPT HEAD OK IT GR OK
ISSUE BEFORE THE COUNCIL
Should Council support the inclusion of areas within existing Urban Reserves into the Urban Growth Boundary
and establish a process for determining how planning will be accomplished?
STAFF RECOMMENDATION
Staff recommends that Council support inclusion of Urban Reserves into the Urban Growth Boundary and that
the City remain cost neutral in future planning for the area.
INFORMATION SUMMARY
Certain areas along Tigard's western boundary have been designated as Urban Reserves (see attached map).
Various property owners have contacted staff questioning whether the City would support inclusion of some or
all of these areas into, first Metro's jurisdiction, then into the Urban Growth Boundary, and then eventually
annexed into the City of Tigard.
Relat-d to these requests, input has also been requested by Deputy Presiding Officer Susan McLain (see
attached letter) who is chair of the Urban Growth Management Committee at Metro, in three areas:
1. Consideration of changes to the Metro code relating to management of the Urban Growth Boundary.
Basically, these changes are procedural in nature and allow jurisdictions to use their comprehensive plans to
address planning for new properties brought in.
2. Consideration of capacity of the Urban Growth Boundary.
There has been much debate about whether Urban Growth Boundary needs to be expanded to accommodate
future growth. Metro is still considering whether there is a need to expand the boundary.
3. Consideration of movement of the Urban Growth Boundary.
Metro is interested in whether jurisdictions are interested in nominating any particular areas for inclusion.
OTHER ALTERNATIVES CONSIDERED
None.
VISION 'T'ASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Goal #1 Accommodate growth while protecting the character and livability of new and established areas.
Strategy#1 Create infill, increased densities and redevelopment policies to allow compatible accommodation of
future growth.
FISCAL NOTES
none
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DEPUTY PRESIDING OFFICER SUSAN MCLAIN
600 NORTHEAST GRAND AVENUE I PORTLAND. OREGON 97232 2736
TEL 503 797-1553 FAX 503 797-1793
tl
' n RECEIVED c-0-1--
~1!ib,~
METRO AUG 191999
e.: Cout.Y1 C,t
August 17, 1999 Lulu
The Honorable Jim Nicoli 1~A'1C~ l ' LL
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
Dear Mayor Nicoli:
Metro is asking for your participation in a series of key growth management
decisions that the Metro Council will be taking up this fall. Three subject areas
will be the focus for public hearings, work sessions and decisions. They are 1)
amendment of the Metro UGB management code, 2) clarification of the capacity
of the Urban Growth Boundary, and 3) consideration of possible movement of the
urban growth boundary, and if so, where. We are particularly interested in
receiving information from you of urban reserve areas that you may want
considered for urban growth boundary inclusion, based on our proposed code
modifications.
1.) Consideration of changes to the Metro code relating to management of
the Urban Growth Boundary
Metro's legal counsel has recently submitted Metro code changes after
consultation with representatives from local jurisdictions. It is expected that these
changes will have received MPAC review and consideration by the Growth
Management Committee in time for Metro Council adoption by September 23,
i 1999.
w Key concepts in these code revisions include removal of the first tier designation,
clarification of local government adoption of comprehensive plan changes as they
relate. to "concept plans," and clarification of the annexation and UGB movement
procedures for urban reserve areas outside the Metro jurisdictional boundary. The
Council expects to hold a public hearing for these revisions on September 16,
with a possible decision on September 23.
www.metro•region.org
Recyrlyd paper
August 17, 1999
Page 2
2.) Consideration of capacity-of the Urban Growth Boundary
Metro is continuing action to fulfill the requirements of ORS 197.299, et.seq. (HB
2709 -1995 version). The Council added about 3,500 acres to the UGB last year
in partial satisfaction of these requirements, based on the 1997 Urban Growth
Report. The Council is assessing the need for additional action via the
development of a 1999 study of the Urban Growth Report. The Growth
Management Committee preliminary draft of the 1999 study will be the subject of
a Growth Management Committee public hearing on September 7, 1999.
In addition to reviewing the Urban Growth Report study draft, the committee will
take testimony on, and discuss the concept of, a "placeholder" for
environmentally sensitive lands in our calculation of buildable lands. The
placeholder could be part of a request to DLCD to not finalize our decision on the
capacity of the UGB, until Metro determines whether further protection and
possible regulation of these lands is needed, in order to satisfy the requirements of
our region and its partners, State Land Use Planning Goal 5 work, or the ESA
(Endangered Species Act) listing.
We welcome your input to the Growth Management Committee on September 7th
and 14th. The committee will be considering action on September 21st on a
resolution relative to the above mentioned actions and concepts, with the intention
to move that resolution to Council beginning September 23, 1999.
3.) Consideration of Movement of the Urban Growth Boundary
Based on Council deliberation on #2, above, the Council will consider whether
any movement of the Urban Growth Boundary in 1999 is warranted. The timeline
for any movement in 1999 includes designation of these areas for consideration in
September, official DLCD 45-day notice by October 1, public hearings in
October, and final decision in November of 1999.
Two categories of need will be considered: a) overall need as established through
consideration of the Urban Growth Report, and b) 2040 Growth Concept
Implementation need, including jobs/housing balance consideration.
The Council would like to know if your jurisdiction is preparing to nominate
urban reserve areas that could be considered to meet either type of need. Possible
2040 Growth Concept Implementation (b, above) urban reserve candidates need
to be identified in time for Growth Management Committee discussion on
September 21, 1999. The Council could very well conclude that overall need (a,
above) does not need to receive final consideration until next year, 2000.
However "b" needs can be addressed at any time, and the Council will hold
hearings once any such "needs" are identified.
August 17, 1999
Page 3
A list of dates approved by Presiding Officer Monroe is shown below, that
designates Council public hearing dates for the growth management issues listed
in this letter. Please review each Council agenda as they become available, for the
intended purpose of each public hearing. We hope this information will allow
your jurisdiction to participate in these important discussions to the fullest extent.
Sincerely,
Susan McLain, Chair
Growth Management Committee
Metro Council public hearings" on growth management issues:
Thursday, September 23, 5:00 P.M.-9:00 P.M., Washington County Chamber
Monday, October 4, 5:00 P.M.-9:00 P.M., Gresham City Hall Chamber
Thursday, October 7, 2:00 P.M.-5:00 P.M., Metro Council Chamber
Tuesday, October 12, 5:00 P.M.-9:00 P.M., Milwaukie City Hall Chamber
Thursday, October 14,2:00 P.M.-5:00 P.M., Metro Council Chamber
Somme 1111.- 11311 IlIffm
RECEIVED C.O.T.
WESTLAKE SEP U 91999
CONSULTANTS INC.
ENGINEERING SURVEYING PLANNING Phone: 503 684-0652
Fax: 503 624-0157
September 8, 1999
Mr. William Monahan
City of Tigard
13125 S.W. Hall Blvd.
Tigard, OR 97223
Re: Addition to Metro Jurisdictional Boundary/Urban Reserve No. 49
Dear Mr. Monahan:
Recently, I have begun working with Mr. Robert Bobosky and Mr. Rudy Kadlub to prepare for
the potential addition of all or part of UR No. 49 to the Metro jurisdictional boundary. In this
regard, I have contacted many residents and property owners in the area to obtain their support
for annexation to the Metro jurisdictional boundary and for urbanization of the area generally.
We believe we will be able to achieve a "double majority" to support annexation of at least the
northern sub-area of UR No. 49 adjacent to Scholls Ferry Road, as shown on the attached map,
and this has been the primary focus of our efforts thus far. At this point, owners of 51 % of that
area have already indicated their support, and we have obtained signatures on petitions in this
regard from 8 property owners. We will continue to identify a base of support to bring Urban
Reserve No. 49 into Metro's jurisdictional boundary, as well as for the eventual urbanization of
that area. Of course, all of these steps require the support of the City of Tigard, and we look
forward to working with the city in this regard.
We look forward to hearing from you.
Sincerely,
WESTLAKE CONSULTANTS, INC.
Lee D. Leighton, AICP
Senior Land Use Planner
Enclosure
cc: Robert Bobosky, Pacific Capital L.L.C.
Rudy Kadlub, Costa Pacific Homes
~v0 Pacific Corporate Center, 15115 S.W. Sequoia Parkway, Suite 150, Tigard, Oregon 97224
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RECEIVED C.O.T.
SEP 091999
September 8, 1999
Mr. Bill Monahan
City Manager
City of Tigard
13125 S.W. Hall Blvd.
Tigard, Oregon 97223 ,
Dear Bill:
Please accept this letter as our intent to work with the City'of Tigard in planning and ultimately
developing major portions of Urban Reserve Area 49.
Drawing from our experiences in developing other large scale traditional neighborhood
communities such as Orenco Station and The Parks in west Bend, we would plan a mix of uses,
including neighborhood commercial with a residential component and medium and high density
residential neighborhoods. The plan would be traditional neighborhood in design following the
precepts of Smart Growth, i.e. pedestrian-friendly, efficient use of land and existing resources,
and a compact urban form. We would anticipate meeting or exceeding net densities of 10 d.,u.
per acre for the residential portions, including ancillary dwelling units.
We will work closely with your planning staff to create a transportation/pedestrian circulation
pattern that connects to existing and new neighborhoods, a utility plan that maximizes existing
services, and a land plan that respects the topography, soil conditions and wetlands areas.
You have recently received a letter from one of our consultants, Lee Leighton of Westlake
delineating the status of the petition process amongst landowners/registered voters in Area 49.
We believe that the overwhelming consensus of the northern portion of Area 49 will favor
inclusion into the Urban Growth Boundary.
8625 SW Cascade Ave, Suite 606
Beaverton, Oregon 97008
Phone: 503 / 646-8888
PAX: 503 / 646-7840
CCB #133323
Al
Bill Monahan - '
9/8/99
Page 2
We have asked our land use attorney, Wendie Kellington, to forward to you a summary of the
steps required in~the inclusion process, along with a timeliY,e for each. This schedule should be
helpful to you in terms of allocating time and resources necessary for approval.
We look forward to working with you and your staff in creating.a model expansion area.
4 Bestf azds,
i
Rud A. Kadlub ,
President `
cc: W. Kellington
L. Leighton
B. Bobosky
AGENDA ITEM # D
FOR AGENDA OF Sept 21, 1999
CITY OF TIQA.RD, 0 FFG0N
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Residential Property Maintenance (Housing Code)
PREPARED BY: Albert Shields DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
An update to Council on activities and accomplishments.
STAFF RECOMMENDATION
No action required by Council at this time.
INFORMATION SUNIMARY
• Complaints and requests for information come in regularly along with referrals from Washington County
and Portland, showing general public awareness.
• Program continues to be well-received by tenants & homeowners, well-tolerated by landlords. Both single-
family owner/residents and large complex owner-managers (SummerWood, Charlotten Hof, Pacific Village,
Tiffany) have cooperated and promptly complied.
• No citation or summons has been needed, yet, to achieve repairs and agreements to repair. A few before &
after photos are attached.
• Forms, contacts, and procedures are in-place and functioning. Specific procedures for providing
confidentiality have been established with City attorney.
• We plan to offer to apartment complexes, in conjunction with TVF&R, a cooperative/voluntary survey and
inventory of Fire and Housing Code items. Specifics now in development.
• Housing Inspector has received AACE Certification as Housing Enforcement Officer.
• Enforcement activities interface with Code Enforcement, which has been most cooperative, and overlap
with Building Code Compliance, where we've started to become active. Compliance by contractors &
owners has been achieved so far without citation or summons.
• The City of Gresham has requested a presentation to their Council on Sept. 28th by Tigard and Portland on
our experience with the Housing Code. We plan to co-present with Portland.
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND AQTION COMMITTEE. STRATEGY
N/A
FISCALFISCAL NOTES
No additional costs beyond existing budgets.
isvepts)bldgl~albenNzepottsV23CdclAGENDA SUNWARY.doc
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor & City Council
FROM: Cathy Wheatley, City RecordgrCA1
DATE: September 17, 1999
SUBJECT: Additional Matvial for the September 21, 1999, Council Packet - Agenda
Item No. 6
Please include the attached with your packet material for Agenda Item No. 6, "Update:
Community Housing Program Implementation."
Thanks.
E .
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