City Council Packet - 07/27/1999TIGARD CITY COUNCIL
MEETING
JULY 27,1999
COUNCIL MEETING WILL NOT E
TELEVISED
L%edmyo%=pW.d=
13125 &V Mall Blvd„ Tigard, OR 97223 (503) 639-4171 TDD (503) 634-2772
Revised on 7122199
PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up
sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda
item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a
future Agenda by contacting either the Mayor or the City Manager.
Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15
p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after
7:30 p.m.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled
for Council meetings by noon on the Monday prior to the Council meeting. Please call 639.4171, Ext.
309 (voice) or 684.2772 (TDD - Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to grange for the following services:
Qualified sign language interpreters for persons with speech or hearing impairments; and
Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as
much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday
preceding the meeting date at the same phone numbers as listed above: 639-4171, x309 (voice) or
684.2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - JULY 271 1999 - PAGE 1
TIGARD CITY COUNCIL MEETING
JULY 27,1999
.AGENDA
6:30 PM
STUDY SESSION
> EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under
the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property
transactions, current and pending litigation issues. As you are aware, all discussions
within this session are confidential; therefore those present may disclose nothing
from this meeting. Representatives of the news media are allowed to attend this
session, but must not disclose any information discussed during this session.
i IivPGRiriiy T ivl~ [~]G►C.vrC.A:T.AiTl01~: niEW nnnpT-A-STREAM PROGRAM
Administration Department
> INFORMATION PRESENTATION: MANAGEMENT/SUPERVISORY/CONFIDENTIAL
GROUP EMPLOYEE JOB CLASSIFICATION & COMPENSATION STUDY - FALL 1999
C Administration Department
7:30 PM
1. BUSINESS MEETING
1.1 Call to Order - City Council & Local Contract Review Board
1.2 Roil Call
1.3 Pledge of Allegiance
1.4 Council Communications
1.5 Cali to Council and Staff for Non-Agenda Items
7:35 PM
2. VISITOR'S AGENDA (Two Minutes or Less, Please)
7:40 PM
3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one
motion without separate discussion. Anyone may request that an item be removed by motion
for discussion and separate action. Motion to:
3.1 Approve Council Minutes: May 11,18 and June 8, 1999
3.2 Approve Municipal Court Judge's Contract (Michael O'Brien)-Resolution No. 99--,T&
3.3 Local Contract Review Board:
a. Award Construction Contract for the SW 100th Avenue & Inez Street Sanitary
Sewer Extension to Oregon Siteworks
b. Approve Purchase of the Hansen Maintenance Management System Upgrade
• Consent Agenda Items Removed for Sevarate Discussion: Any items
requested to be removed from the Consent Agenda for separate discussion
will be considered immediately after the Council has voted on those items
which do not need discussion.
COUNCIL AGENDA - JULY 27,1999 - PAGE 2
7:40 PM
4. DISCUSSION OF BUS SERVICE WITH THE TRI-MET PLANNING DIRECTOR
Introduction: Community Development Department
• Presentation - Planning Director Bob Stacey
• Council Comments/Questions
3:00 PM
5. PUBLIC HEARING (QUASI-JUDICIAL) - ZONE CHANGE ANNEXATION (ZCA) 99.0002 -1050
AND 10534 SW HALL BOULEVARD
a. Open Public Hearing
b. Declarations or Challenges
C. Staff/Applicant Report: Community Development Department
d. Public Testimony (Proponents, Opponents, Rebuffal)
e. Council Questions
f. Close Public Hearing
g. Staff Recommendation
h. Council Consideration: Ordinance No. 9q._2 D
8:15 PM
6. CONSIDER FUNDING FOR THE COMMUNITY RESOURCE CENTER
Staff Report: Administration Department
Council Discussion & Direction to Staff
8:30 PM
7. NAMING OF MULTI-PURPOSE BUILDING AT COOK PARK
Introduction - Administration Department
I-
Council Consideration - Resolution No. 99-_,T
8:45 PM
8. COUNCIL LIAISON REPORTS
8:55 PM
9. NON AGENDA ITEMS
9:05 PM
10. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the
provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property
transactions, current and pending litigation issues. As you are aware, all discussions within
this session are confidential; therefore those present may disclose nothing from this meeting.
Representatives of the news media are allowed to attend this session, but must not disclose
any information discussed during this session.
9:20 PM
11. ADJOURNMENT
I:\ADM\CATHY\CCA\990727.D0C
COUNCIL AGENDA - JULY 2711999 a PAGE 3
COMMUNITY NEWSPAPERS, INC. Legal
P.O. BOX 370 PHONE (503) 684-0360 Notice TT 9 4 5 8
BEAVERTON, OREGON 97075
Legal Notice Advertising
'City of Tigard ° ❑ Tearsheet Notice
13125 SW Hall Blvd.
°Tigard,Oregon 97223 ° ❑ Duplicate Affidavit
*Accounts Payable °
AFFIDAVIT OF PUBLICATION
STATE OF OREGON, )
COUNTY OF WASHINGTON, )ss.
""r
being first duly sworn, depose and say that I am the Advertising
Director, or his principal clerk, of theTigard-Tua1 ai-i n mimes
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published at Ti gam in the
aforesaid county and state; that the
City Council Ileeting_.
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for ONE successive and
consecutive in the following issues:
Subscribed and sworn to foe me this 22nd clarof •T„ 1 '1999
OFFICIAL SEAL
- ROBIN A. BURGESS
NojjWy Public for Oregon NOTARY PUBLIC-OREGON
COMMISSION NO. 062071
My Commission Expires: L MY COMMISSION EXPIRES MAY 16, 2001
AFFIDAVIT
The following meeting highlights are published for your information. Full
agendas may be obtained from the City'Recorder, 13125'S.W. Hall
Boulevard, Tigard, Oregon 97223,.or by calling 639-4171.
TIGARD CITY COUNCIL
AND LOCAL CONTRACT REVIEW BOARD MEETING
July 27, 1999 - 6:30 P.M.
TIGARD CITY HALL - TOWN HALL
13125 SW HALL BOULEVARD, TIGARD, OREGON
e Public Hearing: Annexation - "Wall" (Metzger area - 10530 and
10534 SW Hall Boulevard)
• Tri-Met Representative to Discuss Bus Service in Tigard
e Executive Session
TI79458 - Publish July 22, 1999.
Agenda Rom No. , I
TIGARD CITY COUNCIL Meeting of Q-/ Dam
MEETING MINUTES - JULY 27, 1999
• STUDY SESSION
> Meeting was called to order at 6:32 p.m. by Mayor jim Nie-Ii
> Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Joyce Patton, and
Ken Scheckla.
> Staff Present: City Manager Bill Monahan; City Recorder Catherine Wheatle.1 City
Engineer Gus Duenas; Community Development Director Jim Hendryx;
Human Resources Director Sandy Zodrow; Waste and Storm water
Supervisor Eric Hand; Legal Counsel Tim Ramis;
> AGENDA REVIEW
Councilor Scheckla pointed out that the second low bid for the SW 100' sewer contract was
only $50 over the lowest bid. He mentioned that the second low bid came from the contractor
who did an excellent job on the Fairhaven sewer construction. He asked if they had to take the
lowest bid. Staff indicated that they had to take the lowest responsive bid and that they had no
reason to believe that the lowest bidder could not do the job.
s Councilor Hunt observed that he and Mayor Nicoli had two different evaluations of the
consultant working on the H20K issue. He referred to a recent deadline that was missed. He
referred to other work that he thought was poorly executed, such as the booth at the Festival of
Balloons.
Mayor Nicoli noted that the missed deadline was due to unexpected delays beyond the control of
the consultant. He reviewed the consultant's work that had been noteworthy and reviewed the
efforts during the state legislative session. He pointed out that this consultant is not paid for by
City funds.
Councilor Scheckla asked the Mayor to give Tigard pins to the two exchange teachers visiting
from China that Martha Bishop was bringing to the meeting tonight. Mayor Nicoli agreed.
> INFORMATION PRESENTATION: NEW ADOPT-A-STREAM PROGRAM
Eric Hand, Waste Water & Storm Supervisor, stated that staff did not have a formal program
for addressing the debris thrown into streamways. He mentioned that the Friends of Fanno
Creek and the Northwest Steelheaders have done volunteer work to clean up Fanno Creek in
conjunction with USA and others. He reported that he, Susan Koepping (Volunteer
Coordinator) and Kim Swan (Water Quality Conservationist) developed an Adopt-a-Stream
program to utilize volunteer groups to do stream cleanup and debris removal. He indicated that
they hoped that the program would eventually include erosion control, removal of non-native
vegetation, and native vegetation replanting. He said that initially they would work with Make a
Difference Day and SOLV projects.
Councilor Moore asked if the savings in City manpower to do the same work offset the $13,000
cost of the program. Mr. Hand confirmed that staff would have to do the debris removal and
other projects identified in the USA's Fanno Creek Watershed Plan if they could not find
volunteers to do them.
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 1
Councilor Scheckla asked if the program applied only to the stream corridors within the city
limits. He asked if neighboring jurisdictions would work with Tigard to clean up the stream
corridors. Mr. Hand said that USA committed to providing the expertise Tigard needed to set
up the program. He stated that the Tigard program would apply within the city limits of Tigard.
Councilor Scheckla asked how staff handled residents dumping grass cuttings into stream
corridors. Mr. Hand said that staff tried to deal with it on a one to one basis, if they knew who
the homeowners were. Otherwise they notified Code Enforcement to watch the area.
Mr. Monahan said that if the Councilors had a problem with the program, they should let staff
know. Otherwise staff would proceed with the program. The Council agreed by consensus that
staff should proceed.
Councilor Scheckla asked if staff expected the funding level to remain the same or to increase.
Mr. Hand said that the amount of funding depended on how involved the program became. He
commented that, while they would not do any work that required permits, revegc:iation work
would involve the cost of the plantings.
Councilor Scheckla mentioned a previous discussion regarding private developers paying the
City to do wetland mitigation. He asked why the City was paying for the program. Mr.
Monahan explained that the Adopt-a-Stream program would reach areas that the v: ,:::and
mitigation program probably would not reach.
> INFORMATION PRESENTATION: MANAGEMENT/SUPERVISORY/
CONFIDENTIAL GROUP EMPLOYEE JOB CLASSIFICATION & COMPENSATION
STUDY - FALL 1999
Sandy Zodrow, Human Resources Director, briefed the Council on a project to update the
management professional group classification and compensation study (originally done four
years ago). She explained that this group of 70 to 75 employees had no union or collective
bargaining representation. She said that the study would look at their entire compensation
program, benefit program and job classification program.
Ms. Zodrow explained that four years ago they looked at the pay system and the job
classification system for the entire organization in order to set up logical pay procedures and job
descriptions. She stated that they gained a good product in both systems as a result but it needed
periodic updating. She commented that the union contract negotiations effectively updated the
pay and benefits system for the union employees but only these periodic reviews updated the
compensation and benefits system for the management/professional employees.
Ms. Zodrow stated that the job classification system did not need updating. She mentioned the
market comparison, a major element in the study. She explained that Tigard looked mainly at
seven cities in comparing its salary and benefits to the marketplace: Beaverton, Hillsboro, Lake
Oswego, Gresham, West Linn, Oregon City, and Milwaukie. She noted that the adopted market
position for Tigard was in the middle of the market.
Ms. Zodrow said that, following the four-month study, staff would return to Council with a
proposal on what the City needed to do to adjust the management/professional compensation
and benefits system. She asked the Councilors to let her know of any special interests or
concerns. She mentioned that the study would begin in September or October.
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 2
Ms. Zodrow mentioned the PERS issue. She explained that, in the City of Tigard, only the
sworn police officers participated in PERS. Everyone else participated in the ICMA retirement
system. She said that some employees have expressed interest in switching to PERS. She asked
if the Council wanted to authorize a three-to-six month study by PERS, (cost $600) to assess the
potential costs and benefits of Tigard employees participating in PERS. She pointed out that,
with the different tiers at PERS, a participant might get different benefits depending on what
level he/she came in on.
Councilor Scheckla asked if other cities offered both PERS and ICMA. Ms. Zodrow said that
predominantly all cities had PERS. Mr. Monahan indicated that historically a lot of cities had
ICMA for the mangers but Tigard extended it to all non-police personnel at Bob Jean's
suggestion. He concurred that most cities had PERS for all personnel.
Councilor Scheckla asked if Tigard was losing people to other cities because of their
compensation system. Ms. Zodrow explained that their exit interviews of employees leaving the
City found that most people left to go to larger organizations with more career and promotional
opportunities or their spouses were transferred or they were moving. She said that they would
look at that factor in this study but because of its size, Tigard could only offer so many career
options.
Councilor Scheckla asked if the City was locked into keeping an employee who was not
performing in accordance with his/her salary. Ms. Zodrow stated that they were not locked in.
She commented that the City supervisors were good both at hiring employees and at watching
the new employees during the probationary period (when someone could be discharged without
complications).
Councilor Hunt commented that $600 was a cheap price to get this done. He asked if the study
would include looking at deferred compensation. Ms. Zodrow said yes.
Mr. Monahan agreed with Councilor Hunt about the $600. He observed that a PERS study
could answer a lot of employee questions regarding PERS, especially what level of benefits
employees could get. He explained that PERS did not offer non-sworn police personnel the
same level of benefits as it did to sworn police officers because of legislative mandates. He
listed other questions that a PERS study would answer such as the cost to the City and what
would happen to employee individual retirement programs. Councilor Hunt mentioned the
question of carrying PERS over if an employee transferred between cities.
Councilor Scheckla asked for clarification on police reservists. Ms. Zodrow said that the police
reservists did not receive any compensation. Mr. Monahan explained that police reservists
attended the same police academy as a police officer but they effectively audited the courses as
opposed to receiving full credit. He said that City insurance covered a police reservist who was
hurt while on duty.
Councilor Patton spoke to examining PERS at this time in order to determine whether or not it
was to the City and its employees benefit to consider the options.
Mr. Monahan confirmed that Cyndi Turner from Accounting was leaving the City in August to
work for Springbrook Computer Software. Mr. Hendryx mentioned that Planner Mark Roberts'
wife was transferred to Michigan and he was also leaving in six weeks.
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 3
> EXECU'T'IVE SESSION
The Tigard City Council went into Executive Session at 7:00 p.m. under the provisions of ORS
192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and
pending litigation issues.
> Executive Session adjourned to Study Session at 7:25 p.m.
• Mr. Monahan advised the Councilors that staff would like to put either a group picture of the
Council on the City's website or individual pictures of the Councilors. He asked any Councilor
uncomfortable with the idea to let staff know.
• Councilor Hunt requested nameplates with their full names on them. The Council discussed
when to use formal versus informal protocol. They preferred informal protocol unless formal
protocol was appropriate to the issue.
• Mr. Monahan noted a correction to the May 11, 1999, minutes: Councilor Patton was in
attendance.
• Mr. Monahan reported that the City Attorney's Office was able to convince Tri-Met to accept
the language change to the severability clause in the Tri-Met police officer contract. He said
that, since the language worked better for each side, staff wanted to incorporate the change into
all contracts, including the Municipal Judge contract on the Consent Agenda (Item 3.2). He
noted that Judge O'Brien agreed to the change. Mr. Ramis reviewed the language change.
• Jim Hendryx, Community Development Director, discussed changes to the resolution for the
annexation (Item 5). He explained that they needed to change the ORS numbers in the whereas
clauses to the new ORS numbers for annexation, following the termination of the Boundary
Commission. He noted the change of "withdrawing from the water district" to "withdrawing
from the applicable service districts." He stated that he gave a corrected copy to the City
Recorder.
Councilor Moore asked if this annexation involved the same property with a non-conforming
use that the Council turned down before. He noted that the property owner has cleaned up the
property since then. He expressed his concern that the property owner might return to dumping
stuff on the property if the City annexed the land. He mentioned notifying the Code
Enforcement Officer in that case.
• Councilor Hunt informed staff that the street sign for the Fanno Creek Street vacation was still
up and needed to be taken down. Mr. Monahan said that he would talk with Mr. Wegner.
> Mayor Nicole adjourned the study session at 7:35 p.m.
1. BUSINESS MEETING
1.1 Call to Order - City Council & Local Contract Review Board
Mayor Jim Nicoli called the meeting to order at 7:40 p.m.
CITY COUNCIL MEETING MINUTES - JULY 2 7, 1999 - PAGE 4
1.2 Roll Call
Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Joyce Patton, and Ken Scheckla
were present.
1.4 Council Communications: None
1.5 Call to Council and Staff for Non-Agenda Items: None
2. VISITOR'S AGENDA
There were no visitors
3. CONSENT AGENDA
Motion by Councilor Scheckla, seconded by Councilor Patton, to approve the Consent Agenda.
Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors
Hunt, Moore, Patton and Scheckla voted "yes.")
3.1 Approve Council Minutes of. May 11, 18 and June 8,1999
3.2 Approve Municipal Court Judge's Contract (Michael O'Brien) - Resolution No. 99-
56
3.3 Local Contract Review Board
a. Award Construction Contract for the SW 1001h Avenue & Inez Street Sanitary
Sewer Extension to Oregon Siteworks
b. Approve Purchase of the Hansen Maintenance Management System Upgrade
4. DISCUSSION OF BUS SERVICE WITH THE TRI-MET PLANNING DIRECTOR
® Bob Stacey, Tri-Met Policy and Planning Executive Director, noted that Dennis Grimmer,
Senior Service Planner, was also present.
Mr. Stacey presented a progress report on how Tri-Met was doing in meeting the City's needs
for transit service and connections. He stated that in the past five years (1993 to 1998), Tri-Met
has gradually added a significant amount of bus service to bus lines going to and through Tigard
(a 57% increase in service hours as compared to an overall system increase of 23% in those
same five years). He noted the new lines #76 and #64 Express, bringing the total number of bus
lines serving Tigard up to 12. He pointed out that lines #76 and #78 connected Tigard with
Lake Oswego and Tualatin, and Beaverton (access to the MAX line) through Washington
Square.
Mr. Stacey reviewed the additional service hours proposed for Tigard in the three year service
plan recently adopted by the Tri-Met Board. He said that the plan would be funded by a 50-50
partnership of federal dollars through JPACT and a nickel fare increase system-wide effective in
September 1999. He described the prototype rapid bus corridors slated for the McLoughlin
corridor and the Pacific HighwayBarbur Blvd corridor (intended to provide buses at 15 minute
intervals all day, seven days a week, along those corridors with greater frequency during the
peak hours).
Mr. Stacey mentioned the significant customer facility improvements planned for the corridors,
including concrete pads and bus shelters. He indicated that they would work with Washington
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 5
County to make those improvements along the Pacific Highway corridor by September 2001, as
they have worked with Clackamas County to get the McLoughlin corridor ready for a
September 1999 start date.
Mr. Stacey stated that in the next two years Tri-Met hoped to make significant progress in
acquiring real time information services. He explained that this technology used the global
positioning satellite to determine the actual location of a bus in traffic and to transmit that
information to reader boards installed at transit centers and other locations along the bus route.
He said that the prototype high capacity lines (such as #12) had first priority in this project.
Mr. Stacey mentioned their work with the City of Portland to install equipment to trigger the
sib al pr:~.^.t;' program on the portions of Hwy 99 inside the city limits of Portland. He
explained that the signal priority program enabled a bus behind schedule to get an extended
green light or an early cycle green light to help it move through congested traffic. He said that
the Portland traffic engineers identified all the areas where this improvement would not impair
the traffic flow on the cross streets. He stated that Tri-Met was interested in pursuing a similar
facility improvement for the Pacific Hwy portions of Hwy 99 with Washington County and the
City of Tigard.
Mr. Stacey said that their goal was to connect the Tigard Town Center with the Portland Central
City with a frequent and reliable bus service similar to the MAX service provided on the
Westside. He noted the intent to extend this service to King City in September 2001. He
mentioned that the plan included more hours for the #44 King City bus and the Washington
Square #45 and #46 buses.
Mr. Stacey reviewed the longer range plans of Tri-Met. He mentioned the 10 year transit
expansion program called for by the Transit Choices for Livability Steering Committee,
including new kinds of suburban service. He commented that, while the three year strategy plan
was a good first step in implementing the 10 year vision, it was not enough. He mentioned not
finding the innovative funding strategies they had hoped to for implementing the vision.
Mr. Stacey explained that, due to the new labor contract with the Amalgamated Transit Workers
Union, Tri-Met now had the flexibility to establish pilot demonstration experimental services
which did not require full time employment of their drivers. He mentioned their intention to
work with Tigard to provide local service within the city to connect neighborhoods and
employment centers to the Tigard Transit Center.
Mr. Stacey cited their experience in working with the Tualatin Transportation Management
Association to contract with a private provider of a shuttle van service to connect major Tualatin
employers with Tri-Met bus lines. He indicated that Tri-Met intended to work with the
Westside Transportation Alliance to develop a shuttle service for the Nimbus employment area.
Mr. Stacey said that Tri-Met was interested in exploring the possibility of a community
circulator shuttle bringing people from Bull Mountain and other neighborhoods without transit
service to and from the Tigard Transit Center and other locations in the city. He pointed out that
Tri-Met could contribute enough money to start a prograrn (but not run it). He mentioned
working with the Westside Transportation Alliance as a coordinator.
Mr. Stacey spoke to the issue of the commuter rail service currently being studied by
Washington County and ODOT to serve communities in southwest Washington County and
northern Clackamas County. He mentioned that Roy Rogers intentionally kept Tri-Met's
interest alive in this opportunity to provide high quality interregional transit service during peak
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 6
hours. He mentioned Tri-Met General Manager Fred Hanson's commitment to partnering with
the jurisdictions in the pursuit and operation of a commuter rail line. He cited Tri-Met's
conunitment of $14 million to operate the Westside MAX line as evidence of their interest in
partnering with Westside jurisdictions to help bear the costs of commuter rail.
Mayor Nicoli discussed several issues of concern to him with regard to Tri-Met. He indicated
his finustration with Tri-Met asking for a disproportionate share of federal and state
transportation dollars, when communities like Tigard needed to upgrade their older County
roads (on which the buses ran) to safe standards for transit use.
Mayor Nicoli mentioned that Tigard was looking at funding sidewalk construction through its
upcoiiii~ig road bond issue. He spoke io working with Tri-Met io look ai projmAs of - ViiGiit to
both of them. He pointed out that, unlike many communities, most of Tigard's main
thoroughfares were old County roads. He cited the City's upgrade of Greenburg Road six years
ago as an example of what they needed to do to bring the old County roads up to standard.
Mayor Nicoli pointed out that ODOT owned all of the signals on Hwy 99 through Tigard. He
asked if Tri-Met would have to coordinate with ODOT on their signal project. Mr. Stacey said
that he would work with the Tigard staff regarding that issue. He mentioned that at some point
Hwy 99 turned into a City of Portland facility but he did not know what arrangements Portland
had with ODOT to get control of those signals.
Mayor Nicoli spoke in support of an inter-city transportation system. He suggested that the
cities could hire bus drivers also.
Mayor Nicoli commented that he did not agree that Tri-Met has been a friend of the commuter
rail project. He linked this issue to the north-south light rail project that Tri-Met was still
advocating, despite the vote of the people.
Mayor Nicoli argued that, since the voters in Washington County cities voted to support the
north-south light rail under the original plan, any attempt to implement the project in ways other
than that original plan possibly invalidated the Washington County voters' commitment and
required a return of the dollars taken from Washington County voters. He pointed out that their
voters agreed to fund a system going both into north Portland and south to Clackamas. He
emphasized that they did not commit to putting their funds into a line that only went north to
Portland. He contended that it should not be assumed that the dollars given by Washington
County voters could be used if Tri-Met changed the whole project.
Mayor Nicoli stated that he has thought that, except for Beaverton and Hillsboro, Tri-Met's
transit system was unfair to the Washington County cities because they funded the Westside
MAX and received no benefit from it. He pointed out that Tri-Met effectively rebuilt
Beaverton's and Hillsboro's downtowns as well as huge portions of downtown Portland and
areas on the Eastside. He argued that these areas not only got the transportation service but
brand new facilities as well.
Mayor Nicoli spoke to Tri-Met looking at the cities not on the MAX line and extending those
capital dollars to them also. He said that the improvements Tri-Met made to the east-west
system were good investments. He contended that Tri-Met needed to start addressing the needs
of the smaller cities more aggressively.
Mr. Stacey said that, while he would not have said that Tri-Met has been unfair, he did agree with
most of what the Mayor said. He pointed out that the region did not have enough resources at
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 7
present to meet its transportation needs. He stated that they also did not know how many of the
resources going to the cities and counties by formula from the gas tax increase could meet the
backlogged transportation needs. He indicated that Salem's deferral of any action on the gas tax
for eight years impacted everyone across the board. He cited the struggle JPAC had in allocating
money last summer. He commented that each agency understood its own needs better than it
understood any other agency's needs.
Mr. Stacey commented that, if the commuter rail project has been a pain to Tri-Met in the past,
then Commissioner Rogers has proved to be a good chiropractor. He said that he respected the
Mayor's comments with regard to the major infrastructure improvements accompanying light
rail. He agreed that they should work on identifying how to bring those same kinds of
accessibility and public improvement benefits to the southwest corridor of the Metro area. He
and its sidtiGiis ,:,;gt.,.~
observed that commuter rail t bethe way to do that.
Mr. Stacey spoke to working on making the service reliable in the Tigard-Washington Square-
Beaverton corridor with the #76 and #78 lines by evaluating the different options on feasible
connection alternatives. He mentioned working together to make the connection to light rail as
it existed today until they had a better long term solution.
Councilor Hunt commented that Tri-Met appeared to concentrate its runs north to south. He
mentioned Durham Road and Bonita Roads as areas needing service also. He said that Tigard
did not get the same kind of service that King City received.
Mr. Stacey mentioned that they used a rule of thumb of one-quarter mile as the distance people
were willing to walk to get to a bus stop. He agreed that Tigard had many sections well beyond
that quarter mile distance. He said that they needed to find a way to address that issue that also
would also balance their return from the fare box. He indicated that they tried to get in the 23%
to 25% range of current developments but they also needed to partner in providing
transportation alternatives as new development occurred.
Councilor Scheckla observed that everyone said that they had to get people out of their cars yet
no one provided a transportation service that made it worthwhile for people to get out of their
cars and use the bus system to go shopping. He spoke to establishing smaller bus routes to run
between neighborhoods in Tigard or around the Tigard-Sherwood-Tualatin area. Mr. Stacey
reiterated that they should look at developing innovative partnerships for that type of circulator
bus service.
Mr. Monahan noted staff discussions with Tri-Met staff when Tri-Met gave City staff a preview
of the three year program. He commented that Tri-Met did not have the resources right now to
fund fully some of the options for Tigard but they were willing to partner with the City to share
the obligation.
Councilor Patton mentioned that she rode Tri-Met to work every day at the Lloyd Center, either
MAX or a bus. She commented that, although Tri-Met's focus on main corridors was all well
and good, they also needed to address those areas of the city that received no bus service at all.
She said that many more people would be willing to consider transit if they did not have to drive
10 to 20 minutes to get to one of the few official park n rides in Tigard. She argued that Tri-Met
would find it more beneficial and cost-effective on a ridership basis to look at the outer areas
than to focus on the main corridors at this time. She cited the situation in her residential area
past SW 135°i, close to Old Scholls Ferry Road, as an example of inefficiency in transit service.
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 8
Councilor Patton commented that she would rather see more focus on getting service to the
unserved areas than on the prototype rapid bus service corridors. She stated her observation that
the #12 line did not have standing room only at this time, and that the buses already came at
fairly frequent intervals. She said that, as a Tigard City Councilor, she would prefer to see the
County roads upgraded with concrete pads and bus shelters as opposed to upgrading Hwy 99.
Councilor Patton stated that she thought that Tri-Met provided a good service in the areas that
they 1V f\/usc LL Gll 1Vl~Vlbil. but rciter^at«r°d that she wanted to see more focus on the unserved areas in Tigard
and the surrounding cities. She said that they had a greater likelihood of Tigard citizens using
the east-west light rail if there was easier access. She argued that having to drive so far to get to
MAX almost defeated the purpose of using it.
Councilor Moore pointed out that, generally speaking, the Council would like to see more focus
on their local needs.
Mayor Nicoli commented that the buses coming to Tigard were not air conditioned. Councilor
Patton attested to the lack of air conditioning. She commented that Tigard always seemed to be
the last area to get the new buses when Tri-Met upgraded its fleet. Mr. Stacey explained that
Tri-Met had a 16-year replacement cycle for its buses. He said that they had 14 years left in
their latest cycle to replace existing buses with low floor buses, all of which were air-
conditioned. He pointed out that they had to upgrade the routes with sidewalks, curbs, and pad
in order to make them compatible with low floor buses before they assigned those buses to a
route.
Councilor Moore asked if Tri-Met had money set aside to improve their bus stops with curbs
and sidewalks. Mr. Stacey said that Tri-Met allocated money annually for shelters, pads, and
landing areas to renovate them for low floor buses but they did not have the resources to build
sidewalk systems. He indicated that they continued to rely on the transportation budgets of the
cities and counties to provide those resources.
Councilor Moore spoke to the City working with Tri-Met to identify the areas where Tri-Met
had existing bus service that needed safety improvements with each agency paying a
proportional share. Mr. Stacey said that he could not commit to a specific percentage but he
agreed that they should work together as partners in finding the resources necessary to build
complete systems.
5. PUBLIC FEARING (QUASI-JUDICIAL) - ZONE CHANGE ANNEXATION (ZCA) 99-
0002 --10530 AND 10534 SW HALL BOULEVARD
a. Mayor Nicoli opened the public hearing.
b. Declarations or Challenges
Councilor Moore declared a site visit. All Councilors indicated their familiarity with the
application. There were no challenges.
c. Staff Report
Mr. Hendryx reviewed on an overhead the location of the .42 acres that the property owner has
asked the City to annex in order to receive urban services. He stated that no development
application has been filed. He mentioned that the County zoning "Office-Commercial" changed
to the City zoning "Professional/Commercial," a comparable designation. He indicated that
staff received no negative comments from any agencies or opposition to the annexation.
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 9
Mr. Hendryx noted the correction to the ORS references in the resolution to reflect the accurate
ORS references, following the termination of the Boundary Commission. He stated that there
were no substantial changes made to the intent of the ordinance.
d. Public Testimony
Mayor Nicoli read the land use hearing criteria.
o Terry Wolfe, 10545 SW 85th Avenue, Portland
Mr. Wolfe said that he lived on the property right behind the subject property. He stated that he
did not object to the annexation but he was concerned at what might go on that property once it
developed. He reviewed the history of the property from his perspective as a six year neighbor.
He mentioned his clean up and landscaping of the back yard that separated his property from the
subject property.
Mr. Wolfe said that over the last four years the subject property became such an eyesore that he
considered selling his home. He stated that their realtor told them that they could not get the
value of their home because of this situation with the neighboring property. He mentioned that
he spearheaded the neighborhood opposition to the annexation four years ago. He presented
pictures showing the 10 foot drop off Price cut along the property line between their two parcels
two years ago when he left and the eyesore condition of the property. He spoke to safety
concerns. He noted his fight with the County and the City to get a retaining wall installed. He
reiterated that he wanted to know what kind of business might go on this property and what the
City rules and regulations were in maintaining the property to the satisfaction of the community.
Mayor Nicoli explained that the issue before the Council tonight was whether or not to allow the
property into the City of Tigard where it would become subject to Tigard's ordinances and
regulations. Councilor Moore pointed out that the zoning designation essentially did not change
with the property's annexation into the City.
Mayor Nicoli confirmed that the City did have regulations that addressed Mr. Wolfe's concerns.
He pointed out that the City could not change what has happened (i.e., the 10 foot cut at the
property line) but it did have regulations addressing that issue specifically. He mentioned the
two full time Code Enforcement Officers who dealt with these types of complaints. He
explained that Mr. Wolfe had the right to access the City's enforcement program to address
violations on property within the city limits, even if Mr. Wolfe himself did not live within the
city limits.
Mr. Wolfe mentioned a large old oak tree on the property line that he did not want cut down.
Mr. Hendryx asked how long has the site been vacant. Mr. Wolfe said that the tree service
moved out two years ago. Mr. Hendryx explained the City's provision regulating non-
conforming uses coming into the City by annexation. He said that if the use was discontinued
and abandoned for more than six months, then the property had to conform to the zone.
Councilor Moore pointed out that anyone developing the property had to conform to the zoning
and go through the land use process (including notification of neighbors). He said that the
appropriate time for Mr. Wolfe to voice his concerns was during the land use process. He
suggested that Mr. Wolfe contact staff to find out what uses were allowed in Tigard's
Professional-Commercial zone.
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 10
f. Council Questions
g. Mayor Nicoli closed the public hearing
h. Staff Recommendation
Mr. Hendryx recommended approval of the annexation and related zone change.
i. Council Consideration: Ordinance No. 99-20
Motion by Councilor Moore, seconded by Councilor Patton, to adopt Ordinance No. 99-20
as revised.
The City Recorder read tiie number anA title of the ordinance.
ORDINANCE NO. 99-20, AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS
TO APPROVE AN ANNEXATION (ZCA 99-0002) WALL ANNEXATION AND
WITHDRAWING PROPERTY FROM THE APPLICABLE SERVICE DISTRICTS
Motion passed by unanimous roll call vote of the Council present. (Mayor Nicoli, Councilors
Hunt, Moore, Patton, and Scheckla voted "yes.")
6. CONSIDER FUNDING FOR THE COMMUNITY RESOURCE CENTER
Mr. Monahan reported that staff received a letter from Jerralyn Ness, Executive Director of the
Community Action Organization, informing the City that they were working in collaboration
with the East Washington County Shelter Partnership Council to begin operation of the
homeless shelter on Greenburg Road now called the Community Resources Center (formerly
called the Rite Center). He said that, in the past, the City has provided funding both to Interfaith
Outreach Services for the homeless shelter and to the Community Action Organization for other
services in the city.
Mr. Monahan mentioned the $8,200 set aside by the Council during the budget cycle out of the
social service agency funds because they lacked an application for funding to operate the Rite
Center at that time. He said that Ms. Ness' June 15, 1999, letter requested an additional $10,000
to $15,000 towards the cost of operating the Community Resource Center. He mentioned some
confusion as to whether the they were requesting an additional $10,000 to $15,000 over the
$8,200 set aside or over the money already provided to the Community Action Organization.
Leon Laptook, Community Action Organization Deputy Director
Mr. Laptook explained that their request was for funds beyond the $8,200 up to a total of
$15,000 (or another $6,800). He reviewed the history of the shelter, begun 10 years ago at the
Tigard Methodist Church. He mentioned the new million dollar facility constructed through the
community's efforts and operated by Interfaith Outreach Services from December 1998 to
February 1999. He said that the County asked Community Action to operate the shelter in the
interim while the East County Shelter Partnership fonned itself into a non-profit to operate the
shelter permanently.
Mr. Laptook reported on their work to date. He said that they hired Rebecca Ambrose as the
Shelter Coordinator. He mentioned development of programming elements, a lease with the
County, and commencement of the ongoing work with the church communities. He confirmed
their planned opening date of September 1999.
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 1 I
Rebecca Ambrose, Tigard Shelter Coordinator
Ms. Ambrose mentioned her background in working with different shelters. She reviewed the
three major elements of her job in the first year: to get the shelter up and running with
programming that met the expectations of the community, to work with the new Board, and to
address the issues of a long term stable funding source and a long term strategic plan.
Pat Biggs, Board President of East Washington County Shelter Partnership Council
Ms. Biggs spoke to using an organizational structure of a "partnership model." She said that it
made more sense for them to partner with existing organizations already providing services,
such as a clothes closet or emergency meals or counseling, than it did to set up their own
programs to provide these services. She emphasized that this was an opportunity to coordinate
existing resources.
Ms. Biggs stated that they contracted with the Community Action Organization to provide them
with the expertise they lacked in how to run a shelter. She spoke to raising funds based on a
three-to-five-year plan rather than a year-to-year effort.
® Sydney Sherwood, Vice President of East Washington County Shelter Partnership Council
Ms. Sherwood reported that she would file their papers for a 501(C) inrnediw±ely following
adoption of their bylaws (scheduled for August 5). She mentioned that she also coordinated the
Tualatin Valley Christian Ministries, a coalition of all of the churches in Tigard, Tualatin and
Sherwood with a couple from Beaverton. She referenced a comment made by the priest at St.
Anthony's that the homeless situation was not a "church problem"; it was a community
problem. She noted that the churches all supported the shelter with money and donations but
reiterated that it was a community problem.
Mr. Laptook stated that Washington County had a need for three general access facilities,
including both the Hillsboro shelter and the Tigard shelter. He mentioned the 45,000 requests
for shelter received every year. He explained that the geography of the County argued for
facilities on both the east and west sides. He cited the difficulty they have found in getting
people from the east county to Hillsboro in order to access other services provided by their
organization. He agreed that the issue was funding. He said that they were committed to doing
every thing they could to promote the success of the homeless shelters.
Mr. Laptook stated their belief that, if left unattended to, homelessness could have significant
adverse effects on both adults and children, particularly with regard to family stability and
public safety. He noted that the Board of County Commissioners' motion approving the lease
also included a recommendation to continue the County's partnership with the Community
Action Organization regarding long term funding strategies for all emergency housing programs
in the County.
Mayor Nicoli asked if the City's money would go to filling in some of the equipment pieces
missing when the shelter opened the first time. Ms. Ambrose stated that they were working
actively with the County to bring the facility up to a public standard. She mentioned that it was
costing the County additional dollars to fix what was not done correctly, especially the ADA
accessibility issues. Councilor Scheckla mentioned that the Community Development Block
Grant released additional funding at its last meeting.
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 12
Mayor Nicoli asked about the kitchen equipment. Ms. Ambrose said that they were installing a
commercial gas stove, two commercial washers and dryers, window coverings on all the
windows, redoing the floor, and installing plumbing for a dishwasher. She said that they would
put in a commercial dishwasher if they had the money. Ms. Sherwood mentioned purchasing a
refrigeration unit for the kitchen also.
Mayor Nicoli asked if they have approached Tualatin and Beaverton for similar increases. He
asked if what they needed was an additional $15,000 between the three cities. Mr. Laptook said
that the $6,800 in addition to the $8,200 was a specific request to Tigard. Councilor Scheckla
commented that Tualatin was supportive of the shelter also. Ms. Ambrose mentioned efforts to
bring Sherwood and King City in also.
Mayor Nicoli asked where Tigard's money went. Ms. Biggs said that it went to programs and
operations. She reviewed the personnel they needed to run a shelter that has increased from the
10 to 15 people housed at the Methodist Church to the 36 beds at the Community Resource
Center. She confirmed that so far they have programmed for evening service only because they
lacked the funding necessary for 24 hour service. Councilor Scheckla pointed out that this
shelter would be open seven days a week year around instead of only October to March.
Mr. Laptook mentioned their expectation that they would need extensive programming for the
children, as their experience showed that half those they served would be children. He
mentioned the various programs available for children.
Councilor Hunt mentioned that a major drawback with Interfaith Outreach Services had been the
control of the Board by the director. Ms. Biggs reviewed in detail the public process they would
use in running this facility. She noted a Board membership of 15 to 25 people. She emphasized
the importance of financial oversight of the facility with accountability to the community. She
expressed her frustration with the $130,000 it cost Community Development to bail out
Interfaith Outreach Services. She spoke to the cities having representatives on the Board if they
were going to help fund the shelter.
Mr. Monahan asked for clarification on the amount of money Community Action was asking
for. Councilor Moore noted that the request was for up to $15,000 including the $8,200. He
asked how they arrived at the $10,000 to $15,000 figure. Ms. Sherwood said that she based it
on their proposed budget for next year.
Mr. Monahan suggested that the Council grant the $8,200 tonight (the amount that staff had
budget authority to cut a check for at this time). He recommended that the Council look at the
budget and get information on what other cities were contributing as part of deciding on how
much additional money it wanted to give towards the shelter's operation. Councilor Scheckla
and Mayor Nicoli both supported the $15,000.
Motion by Councilor Schecida, seconded by Councilor Moore, to direct staff to give the
Community Action Organization the $8,200 now and the $6,800 at a later date from the
contingency fund.
Motion was approved by unanimous voice vote of the Council present. (Mayor Nicoli,
Councilors Hunt, Moore, Patton and Scheckla voted "yes.")
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 13
7. NAMING OF A MULTI-PURF- OSE BUILDING AT COOK PARK
Councilor Hunt suggested naming the all-purpose building at Cook Park to recognize and honor
Ken Scheckla and Martha Bishop. He pointed out that the building would not have happened
but for the persistent work of both individuals. He noted their extensive volunteer work on
behalf of the community also.
Motion by Councilor Hunt, seconded by Mayor Nicoli, to name the facility the Bishop-
Scheckla all-purpose shelter (Resolution proposed in packet material).
Councilor Moore commented that, when Councilor Hunt asked him about this idea, he had
wholeheartedly agreed that both Mrs. Bishop and Councilor Scheckla were appropriate
. t r ivandid-ates fir this honer, liven their cl nt-cer vvork or, Luel1laIIt• Uit lle C-4y.
Mayor Nicoli spoke to the contributions made by the spouses Mr. Bishop and Mrs. Scheckla
who also gave generously of their time to the City. He said that this was appropriate and
well-deserved.
Councilor Patton said that she also thought Councilor Hunt's suggestion was very appropriate.
She mentioned her respect of both Mrs. Bishop and Councilor Scheckla for their years of
volunteer work for the City and citizens of Tigard.
Councilor Scheckla said that he was overwhelmed, as he knew Mrs. Bishop would be also. He
stated that he would abstain from the vote.
The City Recorder read the number and title of the resolution.
RESOLUTION NO. 99-57, A RESOLUTION NAMING THE MULTI-PURPOSE BUILDING
AT COOK PARK THE BISHOP/SCHECKLA MULTIPLE PURPOSE SHELTER.
Motion was approved by majority voice vote of the Council present. (Mayor Nicoli, Councilors
Hunt, Moore and Patton voted "yes"; Councilor Scheckla abstained.)
Mr. Monahan stated that staff has scheduled the dedication ceremonX for Saturday,
September 11, to coincide with the community celebration of the 38 birthday of the City of
Tigard.
8. ADJOURNMENT: 9:19 p.m.
Attest:
Aayor, ~of ~Tigartl
/ G
Date: Ll lC( 1
1:%DWCATHY%CCM %M727.DOC
Ca erine Wheatley, City Re order U
CITY COUNCIL MEETING MINUTES - JULY 27, 1999 - PAGE 14
C000RAMUNiTY NEWSPAPERS, INC.
P.O. BOX 370 PHONE (503) 684-0360
BEAVERTON, OREGON 97075
Legal Notice Advertising
e ~ ❑ T e~ar3heot iti~3tiiv
City of Tigard
91-3125 STI Hall Blvd. ® ❑ Duplicate Affidavit
Tigard,Oregon 97223
e e
Accounts Payable
Legal _
Notice TT 9446
AFFIDAVIT OF PUBLICATION
STATE OF OREGON, )
COUNTY OF WASHINGTON, )ss'
1, Kathy Snyder
being first duly sworn, depose and say that I am the Advertising
Director, or his principal clerk, of theTigarr1-m1sa1at; in mimes
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published at Tigard in the
aforesaid county and state; that the _
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for TWO successive and
consecutive in the following issues:
July 8,15,1999
Subscribed and sworn to b ore me this 1 5 t h day of ,T„ l y 199S
Notary blic for Oregon
My Commission Expires:
AFFIDAVIT
OFFICIAL SEAL
ROOM A. BJROESS
NOTARY PUBLIC-OREGON
COMMISSION NO. 062071
MY COMMISSION EXPIRES MAY 16, 2001
c
~ ">F
C
+r. F
177
M446 - Publish July 8, 15, 1999.
CITY OF TIGARD, OREGON
AFFIDAVIT OF POSTING
In the Matter of the Proposed
STATE OF OREGON )
County of Washington ) ss.
City of Tigard }
I, 0 f N\JVkA_ begin first duly sworn, on oath,
depose and y:
That I posted in the following public and conspicuous places, a copy of Ordinance
Number (s) O~ .=4 rl 11 it
which were adopted at the Council Meeting
copy(s)
of said ordjnance(s) being hereto attached and by rYference ;Wade a part hereof, on the _
day of L* Ll,~y , 19 a
1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon
2. Tigard Library, 13125 SW Hall Blvd., Tigard, Oregon
3. Tigard Water Department, 8777 SW Burnham, Tigard, Oregon
Subscribed and sworn to before me this day of , 19q_.
U JO ANN HAYES
OFMCIALSM My Notary Pu 'c Commission for Expires: Oregon
NOTARY p~p-pOREGON
1 9 9
CMMMWON NO. 320503
myCpgAMISSION EXPIRES MAY 5, 2003
k\2dmU0\affp05t.d0^_
i
CITY OF TIGARD, OREGON
ORDINANCE NO. 99- QC)
AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE AN ANNEXATION (ZCA) 99-
00002-WALL ANNEXATION AND WITHDRAWING PROPERTY FROM THE APPLICABLE SERVICE
DISTRICTS.
WHEREAS, the City of Tigard is authorized by ORS 222.120(4XB) and 222.170 to initiate an annexation upon receiving
consent in writing from a majority of the electors registered in the territory proposed to be annexed and written consent from
owners of more than half the land in the territory proposed to be annexed; and
! L J.._.. C ~L., ",I- L.~ r L f S M n
UWJV va un. .cwuu►gtvTa Vuuay a:fuaaiiecu attcriu riltlUl
WHEREAS, the property %yhieh currently lics wiulln 'the e a,ourl
District, Washington County Urban Roads Maintenance District, Washington County Street Lighting District #1, Unified
Sewer Agency and the Washington County Vector Control District would, by authorization of ORS 222.120(5) and 222.510
be withdrawn from those districts upon completion of the annexation; and
WHEREAS, the Tigard City Council held a public hearing on July 27, 1999 to consider the annexation of a parcel of land
consisting of .42 acres and withdrawal of said property from the applicable service districts; and
WHEREAS, Pursuant to ORS 222.520(2) the City is liable to the district for certain debt obligations, however, in this instance
the District has no debt for the City to assume, therefore, no option regarding the assumption of debt needs to be made; and
WHEREAS, pursuant to ORS 222.120 and 222.524, notice was given and the City held a public hearing on the issue of the
annexation into the City and withdrawal of the annexed property from the applicable service districts on July 27, 1999; and
WHEREAS, the Tigard Development Code states that upon annexation, the zone is automatically changed to the City zoning
most closely conforming to the County zoning; and
WHEREAS, the equivalent zoning district to the Washington County Office. Commercial is City of Tigard Professional
Commercial (C-P); and
WHEREAS, the annexation has been processed in accordance with the requirements of Metro 3.09 and the criteria reviewed
for compliance with the Tigard Community Development Code and the Comprehensive Plan substantially addresses the
standards in Metro 3.09 regulating annexations; and
WHEREAS, the City Council has carefully considered the testimony at the public hearing and determined that withdrawal of
the annexed propehties-from the applicable service districts is in the best interest of the City of Tigard.
NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: The Tigard City Council hereby annexes the parcel described in Exhibit "A" and shown in Exhibit "B" and
withdraws said parcel from the applicable service districts.
ORDINANCE N0.99- t is\citywide\ord\ZCA99-020rd.doc
Pagel of 2 Julia P H 23-June-99 12:30 PM
SECTION 2: Upon annexation, the affected property shall be designated as follows:
Current Comprehensive Pla4_Designation akid Zoning
Washington County Office Commercial (O-C)
Equivalent City of Tigard Comprehensive Plan Designation and Zoning
City of Tigard Professional Commercial (C-P)
SECTION 3: This ordinance shall be eiTf'ective 30 days after its passage by the Council, signature by the Mayor and posting
by the City Recorder.
SECTION 4: The City Recorder is hereby directed to file certified copies of the Ordinance with Metro for administrative
processing.
SECTION 5: Pursuant to ORS 222.120(5), the effective date of the withdrawal of the property from the the Washington
County Enhanced Sheriffs Patrol District, Washington County Urban Roads Maintenance District,
Washington County Street Lighting District #1, Unified Sewer Agency and the Washington County Vector
Control District shall be the effective date of this annexation.
SECTION 6: ` -i accordance with ORS 222.180, the annexation shall be effective upon filing with the Secretary of State.
PASSED: By (l h a(11 f )L-Ak5 to o aii Council members present after being read by number and title only,
this Q -ftP day of, , - - 71999.
' CCatherind Wheatley, City Recorder G
APPROVED: By Tigard City Council this _ day of 999.
J icoli, M or , v
A roved as to fo m:
A ,
Date
ORDINANCE-N-0. 99-fir) iAcitywidebrd\ZCA99-020rd.doc
Page 2 of 2 Julia PH 23-June-99 12:30 PM
AGENDA ITEM N0: 2 -VISITOR'S AGENDA DATE : July 27,1999
(Limited to 2 minutes or less, please)
Please sign on the appropriate sheet for listed agenda Items. The Council wishes to hear from you on other Issues
not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager
prior to the start of the meeting. Thank you.
STAFF CONTACTED
NAME, ADDRESS & PHONE I TOPIC
V. . ,
AGENDA ITEM No. 5 Date: JULY 27,1999
PUISLIC H E AR 1 N G 0%
ZONE CHANGE ANNEXATION (ZCA) 99-0002
10530 and 10534 SW Hall Boulevard
Sf AGENDA ITEM # 'SP-SG
FOR AGENDA OF July 27, 1999
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE New Adopt-A-Stream Program ~ ~
PREPARED BY: Susan Koepping DEPT HEAD OK CITY MGR OK ;W RIII/Yip i
ISSUE BEFORE THE COUNCIL
Adopt-A-Stream program
STAFF RECOMMENDATION
This is information on the proposed Adopt-A-Stream program.
. INFORMATION SUMMARY
The proposed Adopt-A-Stream program involves community volunteers in activities to help keep Tigard's
smaller tributaries and wetlands healthy and attractive. Activities will include enhancing vegetation, cleaning
streams and streambanks and stenciling storm drain inlets. The Wastewater/Storm Supervisor, the Water
Conservation Specialist and City Arborist will provide guidance to ensure all volunteer activities are beneficial
to the watershed. Other agencies and groups such as USA, Tualtin Riverkeepers, Fans of Fanno and Northwest
Steelheaders may also provide guidance and supervision. Volunteers will be recruited and organized by the
Volunteer Coordinator. Activities and sites will be compatible with the Fanno Creek Watershed Management
Plan.
The identification of some species of Northwest fish as threatened under the Endangered Species Act may
impact specific elements of the Adopt-A-Strearn program. As a result, implementation of the program will be
put on hold until more information is available. That information will, hopefully, be available by the fall of
1999.
OTHER ALTERNATIVES CONSIDERED
Activities would not be done or would be done by paid City staff.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Community Character & Quality of Life: #1 Develop strategies to balance needs of new and infill development
with need to provide protection of defined aesthetic qualities valued by those who already live and work in Tigard.
FISCAL NOTES
The cost will be approximately $13,000. Partial funding may come from tree mitigation funds.
ADOPT-A-STREAM
Proposal submitted by Kiln Swan, Eric Hand and Susan Koepping
Tigard is fortunate to be part of the Tualatin River and Fanno Creek watersheds with a variety
of year round rivers, streams, creeks. These watersheds provide complex and valuable
ecosystems of land, water, plants and animals. These intricate systems contribute greatly to
making Tigard a very special place for those of us who live, work and play here. Our everyday
actions, such as washing the car or fertilizing the lawn, can adversely impact the waterways
and threaten these valuable resources.
The citizens and governmental agencies in this area are aware of these threats and have taken
action to maintain healthy water systems and reduce destructive influences where possible.
Vom.c of these actions are long-term, cooperative efforts among governmental agencies such as
the Fanno Creek Watershed Plan. The proposed Adopt-A-Stream project would be a
mechanism for helping to accomplish some of the Community-Based Enhancement projects
that were identified in that Plan.
Interested groups, families and individuals currently translate their interest and concern into
active participation in programs such as Adopt-A-Path and Adopt-A-Street as :well as tree
planting, litter collection in parks, and stenciling storm drain inlets with "Dump no waste-
drains directly to stream." The proposed Adopt-A-Stream program would enhance the ability
of the City of Tigard to maintain healthy, attractive waterways.
PROPOSED ADOPT-A-STREAM PROGRAM
The proposed Adapt-A-Stream program will be based on the successful Adopt-A-Path and
Adopt-A-Street models and would complement activities of private, grassroots organizations
such as Tualatin Riverkeepers, Steelheaders and Fans of Fanno Creek. Those groups would
continue to concentrate on the larger waterways such as the Tualatin River and Fanno Creek
and might also provide volunteer resources for education, streamside walks and expertise in
cleaning waterways and riparian areas. Adopt-A-Stream will be a program that organizes
concerned citizens who are dedicated to the stewardship of Tigard's smaller streams, creeks
and wetlands.
Program Goals
1. To involve concerned citizens in addressing stream problems that result from pollution,
alteration and general neglect.
2. To educate members of the community on the importance of water quality, conservation of
related natural resources
3. To draw together public and private resources to implement solutions.
4. To improve stream quality and appearance without increasing staff involvement by
involving community volunteers.
Adopt-A-Stream is being developed to stimulate public awareness of our water resources and
to encourage environmental action to protect and enhance these resources. Adopt-A-Stream
will be open to individuals, families and groups including students, businesses, landowners,
sporting groups and scout troops, and is an opportunity for everyone to get involved in stream
conservation. Volunteer commitments will be determined by the amount of time and energy
people have to dedicate.
In the initial phase of this program, only public property will be included. Private owners of t. In la land that abuts waterways will be provided educational walk private upon
property swith thetland~ses
of the program, expert volunteers may be available to w
owner to make suggestions.
Program Components
Strr~am Cleanup
Trash clean up is the first step toial creating
and around the stream, keeps
on sources from aquatic
clean-up involves removal of potent p , protects wildlife and improves the appearance
harmful pollutants from degrading water quality er, construction of the stream and surrounding area. The in streams is not just an eyetsore but can also
debris, junked cars and discarded appliances increase release pollutants into a stream. Large objects can
W°brks staff of large objeets,that need toobemg
and bank erosion. Volunteers will notify Public
u bottoms a be tmore to avoid
removed. Instream activities, generally no n more than
disturbing fish eggs. Care will be taken to p stream
necessary.
Vegetation and Stream Pnh'ncement Protects er where Planting trees and shrubs can help restore a healthy amTrenvironment. o ees and shrubs along
_ttstream banks
trees are planted in a watershed, they make a difference foo
The
wildlife.
for
cover
City prevent erosion, slow storm water runoff, and provide
t ties pec es to be planted and spec Eying
Arborist will assist as needed by selecting appropriate
planting locations. Vegetation management encourages native plant species and eliminates
invasive, noxious plants and helps with erosion Storm Drain Stenciling
would The existing storm drain-stenciling
the publ bout pe tonal p aPart Of this larger c ces that can harm water quality.
public near
Storm drain stenciling educates
stream Volunteers stencil the message "Dump no waste- drains
door hangers directly oho d in the area Thisalns
rid and deliver storm water quality information
problems created when materials such as
~ information helps inform people of the water quality p
paint, pesticides, fertilizers, oil, pet waste, plant materials, and soap suds are washed into our
streets and down the storm drains.
the
a Education
Each of the above components involves bo kmiow ~ knparticipants and owledgeable voh n tiers and staff, and
community. Participants will learn by g and stream health.
by seeing short-term and long-term changes in
Adoptions
Some groups may want to make a long-term commitment to a specific wetland, pond, creek, or
section of a stream. An Adopt-A-Stream agreement would extend for at least one year and
could be renewed by that group if prior performance had been appropriate. Before signing an
agreement to "adopt" a specific waterway, at least one representative of the group would walk
that area with the Wastewater Operations Supervisor and to determine exactly what activities
are needed. Depending upon the chosen site and the group, all of the above activities may be
included in their agreement or they may simply conduct stream clean-ups or litter collection
twice a year.
One objective of the program would be to have six Adopt-A-Stream agreements signed during
the first year. Additional Adopt-A-Strearn aivre-emPnts would be Sought ire following years.
0
One-time activities
Some individuals or groups may be interested in helping but will not be able to make a long-
term commitment. They will be encouraged to work with an "adopting" group on a specific
day, take part in a community-wide project such as Earth Day or work in an area that hasn't
been adopted. For example, a scout troop may want to stencil storm drains as a one-time
project.
Safety
Safety of the volunteers is the most important consideration. Volunteers will be given safety
instructions while walking the specific area with City staff. A safety checklist will be provided
and will be reviewed with all volunteers at the beginning of each work session. Each volunteer
will be required to sign a Liability Release before starting work that day; parents or legal
guardians will sign for participants 'who are under the age of 18. Volunteers are covered under
the City's Worker's Compensation Policy. Instream projects will be restricted to smaller
waterways that do not experience great fluctuations in flow. See Safety Checklist
inae
Signs would be erected to mark the efforts of groups who have signed agreements for at least
one year and will remain in place as long as the group is active. A group name for the sign
would be designated when the Adopt-A-Stream. agreement is signed.
Supplies and Equip►nent
Supplies such as yellow litter bags, safety vests, trash grabbers and stencils will be supplied by
the City as is the case with the Adopt-A-Path, Adopt-A-Street and the existing storm drain
stenciling program. Volunteers will be encouraged to bring their own gloves and, in some
situations, appropriate hand tools. Supplies and equipment that are furnished by the City are to
be checked out with the Wastewater Operations Supervisor during regular working hours the
business day before the scheduled activity and returned the next business day. This also
guarantees that staff knows what group is working where and what they plan to do thus
insuring that proposed activities are appropriate and safe and that collection of filled litter bags
can be done in a timely manner.
Disposal of collected debris
City staff will collect filled litter bags at the designated location. Any larger items that need to
be hauled away be City staff will be marked with a flag by the volunteer group, including large
objects that need to be removed from the water.
Possible expansion of the Adopt-A-Strewn program
In subsequent years, other program activities could be added.
1. Data collection regarding water quality
2. In-depth training workshops for community members and students
3. Private landowners may request advice, training, clean up and stream enhancement
assistance.
Staffing
The Wastewater Operations Supervisor will identify the sites that need work, the kind of work
that is needed and meet with representatives of the volunteer groups who will be working on
the sites. This staff person will also make decisions regarding what activities are appropriate
considering the site, the group and the time of year and may occasionally work on a specific
activity with a group.
The Water Conservation specialist will find or develop appropriate educational materials, again
considering the site, the group and the required activity.
The Volunteer Coordinator will publicize the Adopt-A-Stream Program and find the volunteers
who will be involved.
Possible Success Measures
1. The number of pounds or tons of trash or recyclable materials removed
2. The number of volunteers involved and the number of hours contributed
3. Names of unusual items found and removed
4. Before and after pictures
5. Comments from workers, students
6. A list of participating agencies, businesses
7. The number of miles of streams adopted
8. The number of streams, ponds, wetlands, etc. adopted
9. The number of property owners contacted
10. Water quality improvement measurements (long-term)
Adopt-A-Stream Budget Proposal
Budget Assumptions
This is a proposed Adopt-A-Stream budget for 99/00, based on adopting six sites per year with
and average of 2 cleanups per site. This budget will also include storm drain stenciling and some
monies for vegetation and enhancement projects yet to be identified.
Personnel (99/00 rate w/benefits) hate
• WW/STM Supervisor * acct # 2125 60 reg. hrs/yr @ 31.66/hr 1,899
• WW/STM Utility II * acct # 2125 24 reg. hrs/yr cQ 23.96/hr 575
(6 sites x 2 cleanups x 2 hrs/cleanup) Gathering and putting away
tools and supplies. Hauling collected debris to dump site.)
• WW/STM Utility II *acct # 2125 30 OT hrs/yr @ 23.96/hr 1,078
(6 sites x 2 cleanups x 2.5 hrs/cleanup. Assist with project as necessary,
providing plants and other materials. Overtime assigned only if necessary.)
• Volunteer Coord. *acct # 3120 30 hrs/yr . @ 26.43/hr 793
Total $ 4,345
Material & Services
Includes items such as hand tools, stencils, erosion control materials, seed and plant materials.
Most items are annual expenses. Some costs may decrease as we carry over stock from year to
year.
Acct # 10 - 2125
• Hand tools to supplement and be used in conjunction with Park Section volunteer tools.
Start up cost, annual replacement will be less 1500
• Stencils .................................................300
• Paint for stencils .......................................360
• Safety Vests and disposable gloves etc . 200
• Erosion Control Materials • • • • • • • low
• Printing and Office Supplies - $100 from acct # 3120 .................................200
• 6 Street Signs for adopted sites .................................................750
• Debris Disposal - Recyclable, 72 yards /year a 5 / yard = ...................360
® Non-recyclable, 36 yards /year 0 14 / yard = ...................504
• Planting Materials - Tree Mitigation Fund & # 2125 2.500
Total $ 7,674
Administration
Calculated at 10% of Personnel and Materials & Services dollars.
(Includes Utility Manager, PW Director, Support Staff, etc)
Total $ 768
Grand Total $ 1~, Z
CITY OF TIGARD ADOPT-A-STREAM AGREEMENT
LOCATION NAME
(ending point)
between (beginning point) and
for a total length of mile(s).
The City of Tigard reserves the right to refuse, cancel or revise this agreement if in its sole
judgment the nature of the group is political, controversial or in questionable taste. This agreement may also be
cancelled if the group is not meeting the terms and conditions of this agreement or the rules of the Public Works
Department which govern this program. By signing this agreement, the group acknowledges the potentially
unsafe nature of the work and agrees to comply with the terms and conditions herein to the satisfaction of the
Public Works Department.
The volunteer group or their agent(s) agree to indemnify and hold harmless the City of Tigard, the City Council,
their officers, agents and employees from any and all claims, demands and actions for such injury, loss or
damage, arising out of or in any way related to the activities described in the Adopt-A-Stream agreement.
Name of Group:
Name of Group Spokesperson:
Signature:
Address:
City:
Phone (home):
Email address:
Name to Appear on Sign:
Do not write Below Dotted Line - For Office Use Only
Special Terms and Conditions of Agreement:
This Adopt-A-Stream agreement is issued pursuant to the terms and conditions contained herein.
Wastewater Operations Supervisor (or designee)
State:
(please print)
(work):
Zip Code:
Date
Copy to Volunteer Group Leader; Original to Cdty of 7Ygard
CITY OF ` IGARD ADOPT-A-STREAM TERMS AND PROVISIONS
1. We agree to perform the identified activities for a period of at least one year. Specific activities will vary depending upon
the site and have been defined in the initial walk-through with the Wastewater Operations Supervisor.
2. We agree to perform the above activities at least twice each year. All activities will occur during daylight hours. Dates
will be coordinated with the City of Tigard Wastewater Operations Supervisor and will take into consideration stream
flow, stream bank and stream bed conditions.
3. We agree to confine this work to the area identified on the initial walk-through with the Wastewater Operations
Supervisor.
4. All litter and trash coliccied will placed Ye.ilnw trash bads and left at a location designated by the Wastewater
Operations Supervisor.
5. We agree to conduct safety training for all new participants prior to beginning work, and to review safe work practices and
potentially unsafe conditions with all participants prior to every work session.
6. We agree to wear appropriate clothing including shoes and follow all guidelines in the Safety Checklist.
7. We agree to obtain a signed Release of Liability from each participant prior to commencing each work session.
8. We agree to provide adequate adult supervision for all participants under 18 years of age. We agree to provide a signed
18 shall be supervised b from a at a la d It to 4 children ratio. No one under the age of g10 will work on this Adopt-A-Strream to project.
9. We agree to pick up and return equipment, supplies and signed forms to City Wastewater Operations Supervisor during
regular business hours. We agree to return borrowed items and completed roster and Release of Liability forms on the
next business day.
10. We agree to leave in place and locate with a marker any materials that might be hazardous, too large or too heavy to be
safely moved by hand.
11. We agree to notify the Wastewater Operations Supervisor of any significant changes in the adopted area so City of Tigard
staff can take appropriate action taken.
1. Assist participants in identifying a suitable site.
2. Inspect the site with representatives of this group to determine whet actions are needed to maintain the waterway and
adjoining land or to improve those areas.
3. Provide safety training materials and other appropriate supplies.
4. Provide all plant material and designate where those are to be planted.
5. Remove and dispose of filled trash bags.
6. Arrange for removal of dead animals and large, heavy or hazardous materials.
7. Erect a sign or otherwise recognize the group's cleanup efforts. (Signs will be erected only for groups that agree to adopt
a stream for a minimum of one year.)
8. Provide educational information that will enable the group to improve this sensitive environment.
CITY OF TIGARD ADOPT-A-STREAM SAFETY CHECKLIST
This checklist is to be reviewed with each member of the volunteer group before each work session.
Remind everyone in the work party to always be aware of possible dangers. Your safety is most
important.
0 Heavy rains may carry a higher level of contaminants through storm drains into the waterway. If you
will be working in or near the water, schedule the work day when it hasn't rained for a few days.
0 Are all participants wearing gloves and sturdy shoes and have dry clothes to change into?
0 Does +h,- groun have drinking water? DO NOT DRINK FROM WATERWAYS. Take breaks as
needed.
0 Does the group have a first aid kit?
0 Does everyone know what poison oak and poison ivy look like?
0 Are all participants between the ages of 10 - 18 being supervised at a 1 adult to 4 children ratio? No
children under age 10 are to be in the water.
0 Always be alert to hazards such as slippery or unstable banks, currents, logs that can roll or shift,
slippery rocks, holes, bees and weeds (i.e. stinging nettles).
0 Keep the group together, be aware of where other group members are. Do not work alone.
0 Do not pick up syringes, hypodermic needles, exceptionally large, heavy or unyielding objects,
lumber, appliances, tires or dead animals. City of Tigard Public Works staff will pick those up. Mark
them with a flag.
0 Do not enter private property. Use designated access points to the waterway.
0 Do not go into water that is deeper than mid-calf.
0 Wash your hands after you have worked in any waterway.
0 Be careful not to disturb areas to the point that it increases erosion.
0 If you become aware of chemicals or anything of concern flowing into the water, leave the area and
report that to City Staff immediately.
0 When clearing the mouth of a culvert, be aware of what is in the pile of debris and work with care.
Never crawl into a culvert.
h,
s}
AGENDA ITEM # SU~y
E~IM
FOR AGENDA OF July 27, 1999
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE ManaLzement/Superviso /Confidential Group Employee Job Classification and
Compensation Study - Fall 1999
PREPARED BY:_ Sandy Zodrow DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
This agenda item is informational only and will include a presentation to Council regarding the
Management/Supervisory/Confidential Group Classification and Compensation Study, scheduled to begin this
fall. No action from Council is requested at this time.
STAFF RECOMMENDATION
This study has been included in the FY99-00 Human Resources budget. Staff recommends proceeding with the
proposed study later this year.
INFORMATION SUNIIyiARY
In 1995 Council authorized a comprehensive Job Classification and Compensation Study for all positions in the
OPEU and Management/Supervisory/Confidential groups. A review of this type had not been done for many
years. Council approved the final recommendations of the study for both groups, and they were implemented in
1996. At that time, OPEU was bargaining for a new contract, and the results of the study were eventually
negotiated as part of the bargaining process for that group.
The objectives of the study included determining whether the City had a pay and benefit system that was
equitable, consistent and competitive in the market place, updating and developing new written job descriptions,
assigning each position to an appropriate job classification, developing new salary plans, establishing a
methodology for setting salaries and procedures for administering the salary plans, identification of a
comparable labor market for the City, and identification of clear promotional and career development ladders
for employees.
It has now been approximately four (4) years since the last study was conducted. It is important that
organizations periodically conduct reviews of these two systems (job classification and compensation) for
employee groups to determine if the organization's goals are still being met, if compensation levels are still
competitive or in need of revision, if the labor market is still appropriate, whether jobs are still properly
classified, etc. The proposed study will include the Management, Supervisory, Confidential Group employees
only. Positions in the OPEU group are not included in this particular study, OPEU was included in the 1995
study because the whole organization had not been comprehensively reviewed in many years, and because basic
elements of the City pay and job classification systems were not in place and needed to be built. Organizations
typically look at individual groups of positions when conducting these kinds of updates.
The Management/Supervisory/Confidential group includes approximately 80 positions including such jobs as
department directors, division managers in all departments (i.e. Captains, Lieutenants, Planning Manager, etc.),
first line supervisors (i.e. Street Supervisor, Sergeant, etc.) and various other professional positions (i.e. Planner,
Budget Analyst, Volunteer Coordinator, etc.).
The Study will look at:
whether the current job descriptions are still up to date and whether the positions are still properly allocated
to the correct job classification
o whether new job classifications need to be created
what the City's current labor market indicates in terms of base salary and other compensation for certain key
positions
o if the City's current labor market is still appropriate
whettier the City still wishes to maintain a market placement that reflects the median of comparable
jurisdictions
o if there are any changes to the current benefit plan for Management that should be considered (i.e. deferred
compensation, retirement, etc.) and
if there are any other related matters that should be reviewed at that time.
We plan to initiate the study this fall. It is expected that it will take approximately four months to complete,
although that timeline may vary as this type of project is heavily dependent on the participation of the affected
employees. We will utilize the assistance of a consultant with expertise in conducting job classification and
compensation studies, with the bulk of the work being done by Human Resources staff. The entire project will
involve each employee in various tasks, and we will also work with the Executive Staff as a Task Force
throughout the study.
Our presentation on July 27 h regarding this study will provide Council with further details on our plans,
including a review of what your Council approved in the 1995 study, as well as a discussion of what Council
wishes to achieve and what issues are important to you in this year's study.
We look forward to discussing this upcoming project with you.
OTHER ALTERNATIVES CONSIDERED
This is an appropriate methodology for updating and reviewing organizational job classification and
compensation systems.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Although not specifically applicable to identified Vision Task Force Goals and Objectives, the ability of the
city to attract and. retain competent personnel, as well as the ability to maintain equitable and consistent pay and
job classification policies is vital to an effective workforce.
MMMM"
FISCAL NOTES
To be determined at the completion of the study.
i.\Ciq, ide\unn.M
AGENDA ITEM # 3, a
For Agenda of July 27. 1999
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Aynroval of Municipal Court Judge's Contract
PREPARED BY: N. Robinsoy4 / EPT HEAD OK CITY ADMIN OK
ISSUE BEFORE THE COUNCIL
Policy was set by Resolution 88-21 to appoint judicial staff after negotiating a personal services contract.
STAFF RECOMMENDATION
Ili
Approve resolution renewing Michael O'Brien's judicial services contract for 1
INFORMATION SUMMARY
Since 1988, the City has entered into a personal service contract for the municipal judge function. The City has
contracted with Michael O'Brien for judicial services since October 1989.
If the contract is approved, Judge O'Brien will be compensated $1967.00 per month to preside over hearings,
review and update Municipal Court rules and procedures, and conduct research as needed. The proposed
compensation reflects a 3% per year inflation adjustment from the prior contract. The contract is for two years and
allows for review of compensation in the second year of the contract.
To determine if the salary is within an appropriate range, salary information collected by Hillsboro Municipal
Court in 1998 was used. Using the data Hillsboro gathered from 15 other municipal courts, Judge O'Brien's per
hour compensation rate will be mid-range.
OTHER ALTERNATIVES CONSIDERED
FISCAL NOTES
Sufficient funds have been allocated in the 1999-2000 budget for judicial services.
r:w~awm.ma
AGENDA ITEM # 5 Cl
FOR AGENDA OF July 27. 1999
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE
UYWILII~
PREPARED BY: G Berry g DEPT HEAD OK u Duenas MGR OK Bill Monahan
ISSUE BEFORE THE COUNCIL
Shall the Local Contract Review Board approve the contract award for the construction of SW 1000' Avenue &
Inez Street Sanitary Sewer Extension?
STAFF RECOMMENDATION
The staff recommends that the Local Contract Review Board, by motion, approve the contract award to Oregon
Siteworks, in the amount of $64,267.00.
INFORMATION SUMMARY
The line would serve seven properties at intersection of SW 1000i Avenue and west along SW Inez Street
through Sewer Reimbursement District No. 13 of the Neighborhood Sewer Extension Program. Council
authorized formation of Sewer Reimbursement District No. 13 by approving Resolution No. 99-47 on June 22,
1999.
The bid opening was conducted on July 13, 1999. The bid results are:
Oregon Siteworks
Aloha, OR
$64,267.00
J.W. Underground, Inc
Gresham, OR
$64,311.25
Kerr Contractors, Inc.
Tualatin, OR
$69,000.00
3D Contracting, Inc.
Beaverton, OR
$84,329.00
Sight Excavating, Inc.
Mosier, OR
$86,261.08
Rychart Excavating, Inc.
Hillsboro, OR
$91,327.58
Copenhagen Const.
Clackamus, OR
$94,311.10
Excel Excavating Inc.
Tualatin, OR
$95,333.00
Miller & Sons Const.
Sherwood, OR
$172,406.35
Engineers Estimate
$55,980.00
The contractor has been requested to provide references.
OTHER ALTERNATIVES CONSIDERED
Other connection points have been explored; however, residents along the other possible extensions have not
expressed sufficient interest in the program.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
NSA
The amount of $500,000.00 has been set aside in the approved FY 1999-2000 budget for the Neighborhood and
Commercial Area Sewer Extension programs. This funding is adequate for this project.
1Adtywide\sumlaw100th, Inez.doc
CITY OF TIGARD, OREGON
RESOLUTION NO. 99- J4-7
A RESOLUTION ESTABLISHING SANITARY SEWER REIlVI13URSEMENT
DISTRICT NO. 13
WHEREAS, the City has initiated the Neighborhood Sewer Extension Program to extend
public sewers and recover costs through Reimbursement Districts in accordance with TMC
Chapter 13.09; and,
WHEREAS, property owners in the proposed project area have requested sewer service;
allu,
WHEREAS, these property owners have been notified of a public hearing in accordance
with TMC 13.09.060 and a public hearing was conducted in accordance TMC 13.09.050;
and,
WHEREAS, the City Engineer has submitted a report describing the improvements, the
area to be included in the Reimbursement District, the estimated costs, a method for
spreading the cost among the parcels within the District, and a recommendation for an
annual fee adjustment; and,
WHEREAS, the City Council has determined that the formation of a district as
recommended by the City Engineer is appropriate.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The City Engineer's report titled "Sanitary Sewer Reimbursement
District No. 13", attached hereto as Exhibit A, is hereby approved.
SECTION 2: A reimbursement district is hereby established in accordance with TMC
Chapter 13.09. The District shall be the area shown and described on
Exhibit B. The District shall be known as "Sanitary Sewer
Reimbursement District No. 13.
SECTION 3 Payment of the reimbursement fee as shown in Exhibit A is a
precondition of receiving City permits applicable to development of
each parcel within the District as provided for in TMC 13.09.110
SECTION 4 An annual fee adjustment, at a rate recommended by the Finance
Director, shall be applied to the Reimbursement Fee.
SECTION 5 The City Recorder shall cause a copy of this resolution to be filed in the
office of the County Recorder and shall mail a copy of this resolution to
all affected property owners at their last known address, in accordance
with TMC 13.09.090.
PASSED: This a day of d AA 1999.
- City of Tigard
ATTEST:
City Recorder - City of Tigard
Exhibit A
City Engineer's Report
Sanitary Sewer Reimbursement District No. 13
Background
This project will be constructed and funded under the City of Tigard
Neighborhood Sewer Extension Program (NSEP). Under the program the City of
Tigard would install public sewers to each lot within a project area. At the time
the property owner connects to the sewer, the owner would pay a connection fee
of $2,335.00 and reimburse the Citv for a fair share of the cost of the niihlir
sewer. There is no requirement to connect to the sewer or pay any fee until
connection is made. In addition, property owners are responsible for
disconnecting their existing septic system according to Washington County rules
and for any other modifications necessary to connect to the public sewer. To be
considered for the program, a neighborhood needs to submit evidence of
resident support of a project. All residents have recently annexed to the City in
hopes of being considered for the NSEP program, and have shown a continuous
interest for a project.
Project Area - Zone of Benefit
An existing sanitary sewer line is located south of the intersection of SW 100'
Avenue and SW Inez Street, as shown on Exhibit Map B. The line would be
extended north 220 feet along SW 1000' Avenue to the intersection of SW Inez
Street. The line would then extend north on SW 100th Avenue approximately
130 feet, and west on SW Inez Street approximately. 476 feet. The -line would
serve seven properties. The ten properties along the south side of SW Inez
Street and along the Private Drive off of SW 100' Avenue are currently served
by lateral connections to the existing sanitary sewer downstream of the proposed
connection point and are not included in the proposed district. There is no need
for future extensions of the proposed line.
Cost
The estimated cost for the sanitary sewer construction is $90,280. Engineering
and inspection fees amount to $12,190 (13.5%) as defined in TMC at
13.09.040(1). The total project cost including these fees is $102,470
In addition to sharing the cost of the public sewer line, each property owner will
be required to pay an additional $2,335 connection and inspection fee when
connection to the public line is made, and will be responsible for all plumbing
costs required for work done on private property.
Reimbursement Rate
All properties in this area are zoned R3.5 and have similar lot sizes as can be
seen in Exhibit Map B. Therefore, it is recommended that the total cost of the
project be divided equally among the sever properties included in the
reimbursement district. Resolution 98-51 authorizes City Council to limit this fee
to $8,000 per owner for connections completed within one year of final approval
of the City Engineer's Report.
Other reimbursement methods include basing the proportional share upon the
square footage of each nroperty or bi the length of frontage of each property.
Because all properties are similar in size, the square footage method is not
recommended. The length of frontage method is also not recommended
because there is no need to extend the line the entire length of the one
northeasterly property on SW 100th Avenue, but the line will be extended along
the entire frontage of the one southwesterly property on SW 100' Avenue that
will not be served by this project.
Each property's estimated fair share of the public sewer line is $14,640. The actual
costs would be limited to the first $8,000 for connections completed within one year
of City Council approval of the final City Engineer's Report following construction,
in accordance with Resolution 98-51.
Annual Fee Adjustment
TMC 13.09.115 states that an annual percentage rate shall be applied to each
property owner's fair share of the sewer line costs on the anniversary date of the
reimbursement agreement. The Finance Director has set the annual interest
rate at 6.05% as stated in City of Tigard Resolution No. 98-22.
Recommendation
It is recommended that a reimbursement district be formed with an annual fee
increase as indicated above and that the reimbursement district continue for
fifteen years as provided in the Tigard Municipal Code (TMC) 13.09.110(5).
Fifteen years after the formation of the reimbursement district, properties
connecting to the sewer would no longer be required to pay the reimbursement
fee.
Submitted June 10, 1999
A u tin P. Duenas PE
City, Engineer
OcItywldeVeM Mm-17 (Inez)AOC
A PORTION OF SW 1 /4
NW 1,
A PORTION OF NE 1 /4
NW 1 /
A PORTION OF SE 1 /4
NW 1 /
CITY
OF TIO)
yjQjnjjy W®p-
PROPERTIES INCLUDED IN
REIMBURSEMENT DISTRICT
- EXISTING SANITARY SEWER
PROPOSED SANITARY SEWER
N
A
i
i
i
LEGAL DESCRIPTION:
PEMBROOK HEIGHTS LOT 1
NE
1 /4
NW
1 /4
SECTION
SW
1 /4
NW
1 /4
SECTION
SW
1 /4
NW
1 /4
SECTION
SW
1 /4
NW
1 /4
SECTION
SW
1 /4
NW
1 /4
SECTION
SW
1 /4
NW
1 /4
SECTION
NOTE: ALL PROPERTIES THE REIMBURSEMENT DISTRICT
ARE ZONED R-3.5 .
, - . rl%
AGENDA ITEM # 33 lo
FOR AGENDA OF July 27, 1999
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM S JNIMARY
ISSUE/AGENDA TITLE Hansen Maintenance Management System Upgrade
PREPARED BY: Kathy Kaatz DEPT HEAD OK AEW CITY MGR OK
ISSUE BEFORE THE COUNCIL
Approve purchase of the Hansen Maintenance Management System software upgrade
STAFF RECOMMENDATION
Staff recommends approval to purchase the Hansen Maintenance Management System software Version 7
upgrade..
INFORMATION SUMMARY
On March 15 a letter was received by Hansen Information Technologies stating that effective December 31 our
current version of Hansen will not be Y2K ready. Due to the critical use of the Hansen program for tracking
maintenance management for Wastewater/Storm, Water, Streets and Fleet, the staff began looking at the options
available to us for tracking this information. After considerable review and intense negotiation with Hansen,
the staff recommendation was to upgrade to Version 7 of the Hansen Maintenance Management System.
OTHER ALTERNATIVES CONSIDERED
o Approve purchase of Version 7 upgrade of the Hansen Management System software.
o Discontinue use of a maintenance management software program for tracking information, creation of
reports, budgeting and other various operations.
VISION TASK FORCE GOAL AND ACTION CQ1yR TTEB STRATEGY
N/A
FISCAL NOTES
The cost of the upgrade that was approved by the 1999/00 budget is $65,415 which included a $9,000 credit for
the current Version 6 software.
i:titywid6sumdot
Y'`-
May-26-99 09:27A Hansen Inform--*t - can TocF►. 916 921 6620
r! .
•
Hansen Information Technologies Inc.
1IGARD, OIL
Version 7: Upgrade for Streets, Storm, Water, Sewer
Quuntuy
501-1-WARE COSTS.
Unit Price
UCSents
Cost-
Iialisen's Version 7 for Sweets
4,000
2
K'Oti0
Hannen'r Version 7 for Storm
4,000
2
8,000
11aawn s Version 7 fur Walcr
4,
0
0
0
2
8,0{)0
Hats m's Version 7 f kwer
l
1l
~
`1,000
2
A,(ri/t1
ITaosen Fieldworks
2,50(1
4
10,W)
1-lanscn Customer Service Module
1,()(])
1
1,000
V7 Arc View
1500
5
7,500
Hanscn Plant Module
2,500
2
5,000
SOFTWARE SUBTOTAT,
$551500
FRO "'1 NA . S :RVI ' .S.&. FEGS
PmjejA Managomcnt 3,600
Hann: F Annual Scrvicc 8a Maintenance 9,99U
Data Conversion Control D mintent 5'W0
PROFESSIONAL SERVICES SUBTOTAI. $18,590
TOTA11.. IMPLEMENTATION COST $74,090
Data Dictionary Manual W251ce $325
SUBTOTAL COST TO UPGRADE $74,415
LESS CREDIT FOR VERSION 6 (91000)
TOTAL COST TO UPGRADE $65,415
Noun:
Systc►n training and GIS Training to cone from other limding sources
Project management to iucluuie installation
Casts billed as incurred. See C'Ems Dumriptions
Hansen Autbnrized Signature
51ti19+): Price Quotc by B013 DUNSTEADIMndifled 5125149 by Mary Sitta
Uttim accompani W by an audxwri .cd sipwturc above Qtis gnttlr iv r'or bmigetar)' perpea¢x tmly.
U signed, this gwtaliou is vnlid for 90 dad's.
P.02
AGENDA ITEM # 2-
For Agenda of July 27, 1999
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Discussion of Bus Service with the Tri-Met Planning Director
PREPARED BY: Laurie Nicholson DEPT HEAD OK Il/V//J-1Y ADMIN OK
ISSUE BEFORE THE COUNCIL
Tri-Met Planning Director Bob Stacey will discuss Tigard bus service issues with City Council.
STAFF RECOMMENDATION
There is no staff recommendation because this agenda item is informational.
INFORMATION SUMMARY
City Council had requested that a Tri-Met representative appear before City Council to answer their questions
regarding bus service in Tigard. One of the City Council's goals is to improve bus service in Tigard and the City
Council wanted to inform Tri-Met staff directly of their concerns regarding bus service in Tigard.
OTHER ALTERNATIVES CONSIDERED
Not applicable.
VISIONING GOAL
Transportation and Traffic: Goal #2: Improve Traffic Flow, Strategy 4: Encourage use of alternate modes of
transportation.
FISCAL NOTES
Not applicable.
Ii: kitywide17-27-99,Tri-Met
i
AGENDA ITEM
FOR AGENDA OF: July 27, 1999 - 7:30 PM
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA
PRE-PARED BY: Julia Powell Haidukr DEPT HEAD 07K CITY 1 GIG nu
ISSUE BEFORE THE COUNCIL
Should the Tigard City Council annex 1 parcel of land consisting of approximately .42 acres of land?
STAFF RECOMMENDATION
Adopt the attached Ordinance annexing the property.
INFORMATION SUMMARY
The proposed annexation consists of territory comprised of one (1) tax lot of .42 acres which is contiguous to the City of
Tigard. The property is currently developed with a duplex. The owner wishes to annex to receive City services and has
expressed an interest in developing the site with a day care or other commercial development, which is appropriate in the C-P
zone.
Staff has notified affected agencies of the proposed annexation and did not receive any comments in opposition to the
proposal. Staff has reviewed the proposal for compliance with Comprehensive Plan policies and the development code and, as
indicated in the attached staff report, found the proposed annexation meets the applicable standards.
OTHER ALTERNATIVES CONSIDERED
1. Deny the request.
VISION TASK FORCE GOAL AND ACTION COM HTTEE STRATEGY
This request is consistent with Growth & Management "Goal 2."
FISCAL NOTES
The Metro processing fee will be approximately $150. In accordance with the Council's direction, the applicant will be
paying the Metro processing fee.
COUNCIL AGENDA ITEM SUMMARY is\citywide\sum\LCA99-02 ais.doc
Page I of 1 Julia P H 2-July-99 3:35 PM
Agenda item:
Hearing Date: July 27,1999 7:30 PM
STAFF REPORT TO THE iv~
CITY COUNCIL CITY OF TIOARD
R ,v ,pqo o ~ ~ y* ~~0 UCommunity Development
NE 0 .Or 911>aAI~, GO Is, ec~iun . Shaping A Better
SECTION I. APPLICATION SUMMARY
CASE: FILE NAME: WALL ANNEXATION
Zone Change Annexation ZCA 1999-0002
PROPOSAL: To annex 1 lot consisting of approximately .42 acres of land
into the City of Tigard.
CURRENT
ZONING
DESIGNATION: Washington County Office Commercial
Equivalent City
ZONING
DESIGNATION: C-P
LOCATION: The subject parcel is located at 10530 and 10534 Hall;
WCTM 2S134AA, tax lot 2800.
APPLICABLE
REVIEW
CRITERIA: Tigard Comprehensive Plan Policy 2 (Citizen Involvement)
and 10 (Urbanization); Tigard Community Development Code
Sections 18.320 and 18.390, and Metro 3.09.
SECTION II. STAFF RECOMMENDATION
Staff recommends that the Council find that the proposed annexation will not
adversely affect the health, safety and welfare of the City. Therefore, staff
recommends APPROVAL of the annexation by adoption of the attached
Ordinance.
STAFF REPORT TO THE CITY COUNCIL
ZCA 99-00002 - WALL ANNEXATION
PAGE 1 OF 4
7/27/99 PUBLIC HEARING
SECTION III. BACKGROUND INFORMATION
Site information and proposal description:
The property is currently developed with duplex. The applicant wishes to annex in order to
receive City services and has expressed an interest in developing the site with a daycare.
The proposal is to annex approximately .42 acres of land into the City of Tigard.
Vicinity Information:
The area to be annexed consists of .42 acres. The existing city boundary runs along the
north and west of the subject property. The subject property and the properties to the
south and east are outside the Tigard city limits. The property is located on the east side
of SW Hall Blvd, south of SW Oak Street.
SECTION IV. APPLICABLE REVIEW CRITERIA AND FINDINGS
The relevant criteria in this case are Tigard Comprehensive Plan Policies 2.1.1,
10.1.1, 10.1.2, and 10.1.3; Tigard Community Development Code Chapters 18.136
and 18.138,and Metro 3.09 standards
Staff has determined that the proposal is consistent with the relevant policies of the
Comprehensive Plan based on the following findings:
Policy 2.1.1:
This Policy requires an ongoing citizen involvement program and is satisfied because the
East CIT and surrounding property owners have been notified of the public hearing and
notice of the hearing has been published in a newspaper of general circulation.
Policy 10.1.1:
This Policy requires adequate service capacity delivery to annexed parcels and is satisfied
because the City of Tigard Police, Engineering and Water Departments, Unified Sewerage
Agency (USA) and Tualatin Valley Fire & Rescue (TVF&R) have all reviewed the
annexation request and have offered no objections.
Policy 10.1.2:
This Policy pertains to boundary criteria for annexations and is satisfied. The property is
adjacent to the Tigard city limits on the north and west. Adequate services will be
available to accommodate the property.
Phi Staff has determined that the proposal is consistent with the relevant portions of
co the Community Development Code based on the following findings:
Section 18.320.020: This Section addresses approval standards for annexation
proposals and is satisfied because:
The applicable Comprehensive Plan Policies and Community Development Code
provisions have been reviewed and satisfied as previously indicated in this report.
PAGE 2 OF 4
STAFF REPORT TO THE CITY COUNCIL 7127/99 PUBLIC HEARING
ZCA 99-00002 - WALL ANNEXATION
According to the conversion table (18.320.1), the City of Tigard zoning designation of C-P
most closely conforms to the County designation of Office Commercial, therefore this
zoning will be attached to the subject properties automatically upon annexation.
Metro 3.09 requires the additional standards to be addressed in annexation
decisions, in addition to the local and state review standards. These are addressed
and satisfied as discussed below:
Consistency with the directly applicable provisions in an urban service provider
agreement or annexation plan adopted pursuant to ORS 195.065;
The processing has been done consistent with applicable Urban Service Provider
agreements.
Consistency with directly applicable provisions of urban planning or other
agreement, other than agreements adopted pursuant to ORS 195.065, between the
affected entity and a necessary party;
The process required by the Development Code and comprehensive plan is consistent
with the Urban Planning Agreement for annexations.
Consistency with specific directly applicable standards or criteria for boundary
changes contained in comprehensive land use plans and public facility plans;
This has been discussed previously in this report and, as discussed, it satisfied.
Consistency with specific directly applicable standards or criteria for boundary
changes contained in the Regional Framework Plan or any functional plans;
Because the development code has been amended to comply with applicable Metro
functional plan requirements, by complying with the development code and
comprehensive plan, the annexation is consistent with applicable functional plan and
Regional Framework plan.
Whether the proposed changes will promote or not interfere with the timely, orderly
and economic provisions of public facilities and services;
The proposed annexation will not interfere with the provisions of public facility or services
because it is adjacent to existing City limits and services are available and would be
extended by the developer at time of development.
If the proposed boundary change is for annexation of territory to Metro, a
determination by Metro Council that the territory should be included in the Urban
Growth Boundary shall be the primary criterion for approval;
The subject property is already within the Metro boundaries.
Consistency with other applicable criteria for the in question under state and local
law.
Consistency with other applicable criteria has been discussed previously in this report.
SECTION V. OTHER STAFF COMMENTS
The City of Tigard Engineering, Public Works, Police and Water Departments have all
reviewed this proposal and have offered no comments or objections.
PAGE 3 OF 4
STAFF REPORT TO THE CITY COUNCIL 7127199 PUBLIC HEARING
ZCA 99-00002 - WALL ANNEXATION
SECTION VI. AGENCY COMMENTS
'The Metro Area Boundary Commission, Tualatin Valley Fire and Rescue District, Unified
Sewerage Agency, Columbia Cable, Metro Area Communications, TCI, Tualatin Valley
Water District, PGE, NW Natural Gas, US West Communications, GTE, and Washington
County have had the opportunity to review the proposal and have offered no objections.
BASED`'ON TIE FINDINGS INDICATEIDASOV~ P'LANNS MZTAFF
E'tECOIlhi MEPIDS ~1!!?FI;OV L 6F ZOiV~"CIiA(~hGE ANNE iTION,.'
f7C`~~ o0_rlin!!l12-.wai r .eNnle9f~~'P1f1ie~
PREPARED BY. Julia Powel Hajduk
Associate Planner
APPROVED1
Planning M
i:lcurplnyulia%annex\zca99-02 Wall.doc
July 14. 1999
DATE
July 14. 1999
DATE
STAFF REPORT TO THE CITY COUNCIL PACE 4 OF 4
ZCA 99-00002 - WALL ANNEXATION 7/27/99 PUBLIC HEARING
AGENDA ITEM #
FOR AGENDA OF July 27 1999
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Funding for the Community Resource Center -a ML
OT'Y MGR OK -W"~ ~~L r '
PREPARED BY: Elizabeth Newton DEPT HEAD OK
y
A
4*&-
ISSUE BEFORE THE COTJNCTT.
Funding for the Community Resource Center (formerly the Rite Center.)
STAFF RECOMMENDATION
Hear the presentations from the four representatives of Washington County Community Action and the East
County Group and decide whether or not to increase the allocated $8,200 contribution. Direct staff to prepare a
resolution to allocate additional funds if appropriate.
INFORMATION SUM ARY
At the June 15, 1999 meeting, Council was advised of a request to grant an additional $10,000 to $15,000 over
the $8,200 allocated by the Budget Committee. Later, the City Council directed the City Manager to invite
representatives from Washington County Community Action and the local east-county group to attend the
July 27, 1999, Council meeting to discuss issues around the operation of the center. Leon La ptydneyDeputy Sherwood
Director of Washington County Community Action, Rebecca Ambrose, Shelter Coordinator,
representing the local east-county group and Pat Biggs, Chair of the local East County group will attend the
July 27 meeting to discuss the Center with Council.
OTHER ALTERNATIVES CONSIDERED
1. Keep the funding level at $8,200 as set aside by the Budget Committee.
2. Allocate an additional $10,000 to $15,000 as requested by Washington County Community Action.
VISION TASK FORCE GOAL AND ACTION COIVIIVIlTTEE STRATEGY
Growth and Growth Management Goal #3 Strategy #6 "Implement programs aimed at preventing
homelessness."
FISCAL NOTES
The $8,200 currently set aside by the Budget Committee is appropriated in the FY 1999/2000 budget. Any
additional amount contributed would be appropriated out of General Fund Contingency. There is $484,000
available in the General Fund Contingency.
\\TIG333\USR\DEPTSWDM\LIMFUNDING COMM RES CNTR SUMMARY.DOT
TIGARD CITY COUNCIL AP44'pp
WORKSHOP MEETING
MEETING MINUTES - JUNE 15,1999
> STUDY SESSION
• Bill Monahan, City Manager, informed the Council that Tualatin Valley Fire & Rescue was
interested in hosting another meeting with the Council. The Council discussed the request and
directed staff to convey their interest in a dinner meeting at TVF&R's new offices.
• Atfalati Recreation District
Mr. Monahan updated the Council on the Atfalati recreation district discussion. He reported
that when Tualatin declined to participate the consultant revised the project with a total cost now
of $66,200. He noted that Tigard has agreed to participate with $15,000 and Washington
County with $25,000. He said that the Sherwood School District, the Tigard-Tualatin School
District and Sherwood all would participate while Durham residents, rather than the City, would
probably contribute their $700 share. He indicated that Atfalati would contribute the remaining
$11,000.
Mr. Monahan stated that Linda Owens was the lead principal on this project for the consulting
firm, Cogen Owens Cogen. He explained that Tigard would be the lead agency handling the
contract. He noted that the County would give their $25,000 to Tigard through an
intergovernmental agreement. He suggested that the City use IGAs for the other governmental
entities in order to allow Tigard to handle the money and to process the bills. He pointed out
that Atfalati was not a governmental entity.
Councilor Scheckla asked if staff would set up a deadline date for participation. Mr. Monahan
explained that doing so was not necessary because Tigard had $51,000 available from itself, the
County, and Atfalati to get the consultants started. He noted that Dave Nicoli informed him that
he did have commitments from the other partners. He said that he would send letters and the
IGA to the other groups to start that process.
Councilor Scheckla mentioned how long it had taken to get money from the school district for
the signal at SW 79th and Durham. Mr. Monahan said that he would rather get the consultant
started first. He suggested informing the partners that Tigard expected to receive the money by
July 30.
• Mr. Monahan advised the Council that the City of Beaverton has accepted Mary Wells nto the
their mediation training program.
• Community Resource Center
Mr. Monahan advised the Council that the Mayor received a letter today requesting funding for
the Community Resource Center (formerly the Rite Center) in the amount of $10,000 to $15,000
for next year, instead of the $8,200 set aside by the Budget Committee in the social services
budget.
Mayor Nicoli advised the Council that there were unresolved issues between the new local
group (headed by Wes Taylor) and the County Community Action. He suggested waiting to see
CITY COUNCIL MEETING MINUTES -JUNE 15, 1999 - PAGE 1
if these two groups could work out these issues before the City decided where to send its money.
Councilor Moore commented that >:200Y cMayor Nicoli state d that he wouldhry to talktwith Mr. e
the allocated funding amount of $8,
Taylor before the meeting next week.
City of Happy Valley letter
Mr. Monahan advised the Council that the Mayor received a letter from the City of Happy
Valley regarding a proposal from an out-of-state company to get tax exempt bonds in order to
purchase two apartment complexes, one in Portland and one in Tigard. He explained that
several months ago he received a phone call from the same company with the same proposal.
He reviewed his concerns with a proposal to purchase the Tiffany Court Apartments with the
expectation that $100,000 worth of improvements would be sufficient to bring it up to Code. He
said that he and Wayne Lowry decided that this was a scheme that the City did not need to get
involved in, particularly since $100,000 would not scratch the surface of what was needed to
bring those apartments up to Code.
Mr. Monahan explained that the Happy Valley City Manager, in the interests of getting this
persistent company off his back, told the salesman to prepare the paperwork and he would take a
look at it. He read the letter sent to the Mayor for his signature indicating Tigard's support of
the financing, noting that the Mayor would not be signing the letter. He said that he suggested
that the Happy Valley City Manager come look at the property if they were interested in
purchasing it.
Fourth of July Celebration/Tigard Country Raze
Mayor Nicoli suggested that the Council split the increase allocated by the Budget Committee
for next year's Fourth of July Celebration and give half to the event committee for this year's
celebration and half for next year's celebration. The Council agreed with the Mayor's
suggestion.
Councilor Scheckla suggested reallocating some of the money slated for the Country Daze
parade to the Fourth of July. Councilor Moore pointed out that that the Budget Committee
already did that. Mr. Monahan mentioned that the non-profit originally set up to sponsor the
Country Daze event needed to vote to put the $2,500 remaining in the Country Daze account
towards this year's program. Mayor Nicoli directed staff to help this year's Country Daze
volunteers work through the process in order to access that money.
Councilor Hunt asked if this year's volunteers liked the different parade route suggested by
Council. Mr. Monahan said that Ms. Crone liked being off Pacific Highway. He mentioned a
parade route starting across from Magno Humphries, going down to Main Street, running the
length of Main Street, and ending at the Rite Aid store.
Mr. Monahan mentioned the proposal from the citizen members of the Budget Committee to
increase the Council compensation. He discussed staff concerns with implementing the
recommendation since the Council could not vote to increase its own compensation. Councilor
Scheckla suggested that the seated Councilors not receive any benefit from a salary increase
until their terms were up. Councilor Hunt disagreed with paying different Councilors different
rates. The Council discussed how the City increased Council compensation the last time. Mr.
Monahan said that he would discuss the issue with the City Attorney to work out an appropriate
strategy.
CITY COUNCIL MEETING MINUTES -JUNE 15, 1999 - PAGE 2
Community Action 503 648 4175 P.02
OMMUNITY
KGANIZATION
1001 SW Baseline St. a Hillsboro. OR a 97123 a Main (503) 648-6646 a Client Assistance (503) 648-0929 a Fax (503) 648-4175
June 15, 1999
Jim Niccoli, Mayor
City of Tigard
13125 SW Hall Blvd.
P.O. Box 23397
Tigard, OR 97223
Dear Mayor Niccoli,
Please accept this letter as an addendum to Community Action Organization's 1999-
2000 request for Social Services funding from the City of Tigard.
As you know, CAO has agreed to sponsor, in collaboration with Washington County and
the East Washington County Shelter Partnership Council, the new homeless shelter in
Tigard (formerly the RITE Center). We are requesting-that the City of Tigard grant us,
an additional $10,000-15,000 toward the costs of operating this vital community
resource.
CAO will be responsible for operating the shelter during its first year. The County is
leasing the facility to CAO and will provide about half of this year's operating funds. The
Shelter Partnership Council will form a non-profit organization to raise funds and
assume responsibility in future years. The shelter will be run primarily with volunteer
support, recruited by CAO and the Council.
The support we receive from the City of Tigard continues to be invaluable in our efforts
to provide services to the low-income residents of your City. We ask the City to
continue this support to enable us to provide efficient and cost-effective services.
Please call if you need any additional information. Thank you, and we look forward to
hearing from you.
Sincerely,
Jerralynn Ness
Executive Director
Board gfDirecrors• Dan Aberg • Dena Barren • Mayor Ralph Brown • Commissioner Tom Brian • Councilor Fvclyn Duezinski • Kini Carlsun
klavor Rob Drake • `targamt Mckmann • Mayor Gordon Faber • Councilor Darlene Greene 9 Richard Hager a Cindy Hirst • Chariottc Karvia • C rain Kinnic
AGENDA ITEM # I
FOR AGENDA OF 7/27/99
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Naming of Multi Purpose Building at Cook Park
PREPARED BY: Elizabeth Newton DEPT HEAD OK r` Y MGR OK MIA 1
reSUE BEFORE THE COUNCIL
Naming the multi-purpose building at Cook Park.
STAFF RECOMMENDATION
Adopt the attached resolution naming the multi-purpose building at Cook Park the "Bishop-Scheckla" building.
INFORMATION SUMMARY
The multi-purpose building at Cook Park is nearing completion. Council consensus is to name the building the
"Bishop-Scheckla" building in recognition of Martha Bishop and Ken Scheckla.and their significant civic
contributions. Resolution 99-37 (copy attached) outlines a formal policy for naming structures in the park.
Attached is a resolution which, if adopted, names the multi-purpose building the "Bishop-Scheckla" building
OTHER ALTERNATIVES CONSIDERED
None
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Community character and quality of life. Goal No. 1 Volunteerism - "City will maximize the effectiveness of
the volunteer spirit to accomplish the greatest good for our community.
FISCAL NOTES
There is no cost for naming the facility. An 8-1/2 x 11 bronze plaque, as required in the newly-adopted policy
to mark the building, will cost approximately $500.00
\\TIG333\USR\DEPTSWD MU O\SUM-BISHOPSCHECKIA.DOC.DOT
Est
CITY OF TIGARD, OREGON
RESOLUTION NO.99-~!] _
A RESOLUTION ESTABLISHING A POLICY OF THE CITY COUNCIL ON PLACING
MEMORIALS IN CITY PARKS.
WHEREAS, the Tigard City Council desires to have a policy for designating memorials within City park
facilities, City-ovmed properties and with the naming of building and park properties; and
WHEREAS, the City Council recognizes that over the past several years, various park lands have been
acquired by the City of Tigard and various facilities have been built at City parks and properties which
could appropriately be named in memory of individuals who have provided service to tiie community; and
WHEREAS, in the past the City has named properties or facilities in memory of individuals without the
benefit of an established City policy; and
WHEREAS, the Council wishes to have a formal policy to apply for official naming of City parks, facilities
and features within parks.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The City Council hereby adopts the Memorial Policy described in Exhibit "A" attached
hereto.
PASSED:
ATTEST:
This O day of 1999. -4 Lon,& or - City of Tigard
J'o 4=e~
City Recorder - City of Tigard
i:\admkathy~council\resolution memorial policy.dot
RESOLUTION NO. 99-3 7
Page 1
EXHIBIT "A"
TIGARD MEMORIAL POLICY FOR NAMING CITY PARK FACILITIES,
DISTINCT ELEMENTS WITHIN CITY-OWNED PROPERTIES, AND CITY
BUILDINGS
PURPOSE:
To outline the policy, criteria and process for designating memorials within City
park facilities, distinct elements within City-owned properties and naming of
buildings and park properties.
BACKGROUND:
As the City adds parks, open spaces and public facilities by acquisition and
donation, the City has found that there is a need for a process to honor
individuals or groups by naming City parks, distinct elements within City-owned
properties or City buildings and to place memorials to advise the public of the
recognition. In addition, the City has been the recipient c` bequests which have
required that the City recognize the financial contributions by memorializing the
gift in some way. Finally, in the past, the City has accepted as a term of
purchase of park land a requirement that the City acquired property be
developed into a park with a specified park name.
In order that the City Council and staff 'have guidelines to -follow when
considering requests that memorials be placed within City park facilities or that
City parks or buildings be named after individuals, a policy should be in place.
POLICY:
Land., facilities and features within property owned by the City of Tigard will be
named through an administrative process in accordance with established criteria
that emphasize community identity and service to the community.
Criteria for naming City park facilities, distinct elements within City-owned
properties, and City buildings:
1. Memorials within City park facilities - Memorials included within this category
are memorials which would be placed on or near basic park amenities, such
as benches, picnic tables, trees, shrubs and plaques. If the memorial meets
park standards for construction and materials, the Parks Division will assume
maintenance responsibility for the useful life of the memorial. Replacement of
the memorial shall be at the discretion of the Parks Division staff. Interested
parties must submit a written request to the Parks Division regarding the type
of memorial, proposal occasion and significance of the memorial.
Parties interested in placing memorials shall be financially responsible for the
purchase of the memorial. An extensive review process is not necessary for
these types of memorials. These requests shall be handled administratively
by the Parks Division to ensure that City standards are met. The Parks
Division has the right to adjust the location of the proposed memorial. The
Parks Division shall notify the City Council of any actions taken to accept and
place new memorials within City parks.
The standards that the Parks Division will follow in regard to park memorials
are:
a) Benches - benches must be made of wood, contoured or flat-styled
pedestal, outdoor benches unless an alternative material is approved
by the Parks Division upon a finding that there are circumstances that
exist that make it appropriate to use the alternative material. Any
bench to be contributed as a memorial and to be placed within City
park facilities shall be purchased through a Parks Division approved
manufacturer. A brass plaque may be attached to the bench but shall
be no larger than 2 '/2 x 6 inches in size. Prior to purchasing any
bench for display in City parks, an interested party must contact City
staff and review the example of approved benches maintained by the
City staff.
• ~ ~ 1 1
b) Trees - trees planted at City facilities as memorials must be at least 2
inches caliper, native to the area and fit into the existing landscape
scheme of the park area or fit into the adopted plan for tree planting in
that area.
c) Plaques - plaques may be placed in conjunction with a shrub or tree
which are donated to the City as a memorial. Plaques shall not be
placed as stand alone features. Plaques must be made of bronze and
be no larger than 8 Y2 x 11 inches in size. Plaques must be set in
concrete, aggregate rock, or a boulder. City staff shall review the
design of plaque and setting. Examples of the type of plaques
approved by the City shall be made available by Parks staff.
2. Distinct elements within City-owned parks - Memorials can be placed at
distinct elements of City-owned properties, such as shelters, sports fields,
gardens, wetlands, tennis courts, rooms, fountains, ponds, paths, art, etc.
Individuals interested in having a distinct element named in honor of an
individual are required to submit a written request to the Tigard City Council
regarding the particular type of amenity in which they are interested in
sponsoring. Applications shall be made through the Parks Division.
Requests for such amenities may be made to honor an individual who has
passed away or as an honorarium for someone who is living and has made a
contribution to the City, either financially or through civic duty. Review of
such requests shall be made by the City Council. Council approval is
needed. Guidelines regarding signage shall be adopted by Council based on
recommendations made by the Parks Division.
The standards that the Parks Division will follow in regard to signage will be
kept on record at the Public Works office. Examples of suitable signage will
be available for public viewing.
3. Naming of buildings and park properties - City buildings and park properties
may be named to honor individuals or groups. Interested parties shall submit
a written request to the Tigard City Council regarding the property or building
which they are interested in having Council name in honor of an individual or
group. In addition, the City Council on its own motion, may consider naming
a building or park. This type of memorial requires extensive review and
Council approval in the form of a resolution. City staff will deal with guidelines
for Council consideration.
The standards that the Parks Division will follow in regard to signage will be
kept on record at the Public Works office. Examples of suitable signage will
be available for public viewing.
lAadm\memorial policy.doc
Ar.,A-eu 'F
Friday June 25, 1999
To: Jim Nicholi, Bryan Moore, and Joyce Patton
From: Paul Hunt
Subject: Multipurpose Building at Cook Park
As you are aware the multipurpose building is nearing completion at Cook Park and a
dedication is planned on completion. As you are also aware the city council passed a
procedure to name park facilities. A part of the procedure allows city council member to
1,-4 ..omue for a facility
sL&U.LU . laua . --I.
In my opinion the multipurpose building was designed the way it is because of the input
from Martha Bishop and Ken Scheckla. Martha contacted Ken a few years back about the
possibility of having "Music in the Park". Ken pushed this at council meeting for over a
year before the council took action. When the council agreed to have music in the park
Ken and Martha got together again. Plans for a temporary stage were drawn up. Martha
"took the bull by the horns" and procured the material for the stage and had it built. How
it was paid for I don't know. The stage was used for at least one year but because of the
type of construction it had to be taken down because of the damage due to rain and
weather.
When the park committee was formed the committee agreed that we should have a band
stand. This was given to Ed and his crew. They improved on the idea of a band stand and
made it a multipurpose building. It was designed not only to act as a band stand but as a
picnic area and other purposes when not being used as a band stand.
I would like to suggest that this facility be named the `Bishop - Scheckla" building. My
reasoning is two fold:
First - The park committee may have put a covered area somewhere in this vicinity,
however without Martha and Ken's input it is doubtful it would have been designed to
accommodate a band. Once they got the idea they pushed it at every opportunity.
Second - We do not have any two individuals who have given as many years of dedication
to the city than they have. I don't believe there is another citizen in the city who attends as
many city meeting as Martha. She is always willing to give her time. I also doubt if there
is another citizen who knows our codes and statutes (other than city employees or council
members) than Martha. Ken served a number of years on the city, council in past years and
as acting Mayor at one time. There is no one who could be more conscientious in their
efforts to look out the tax payer than Ken.
" ^ 0
As you will note a copy of this memo is not going to Ken. I have not discussed this with
him. It would be awkward to discuss this with Ken present if council members did not
agree with my suggestion. I would appreciate it if you would E mail me at
pau1h79@juno.com or call me at 620-2969 with you comments.