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City Council Packet - 12/14/1998 I CITY OF TIGARD, OREGON AFFIDAVIT OF NOTIFICATION In the matter of the proposed STATE OF OREGON ) County of Washington) ss City of Tigard ) being first duly swom, on oath, depose and say: That I notified the following persons by phone or personal contact of the Notice of Special Meeting for the Council Meeting of /.2) 1'1(14 a , a cop of said written notice being hereto attached and by reference made a part hereof on the !vim`' day CONTACT METHOD: PHONE PERSONAL DATE TIME Tigard Times Reporter at 6A 60 Name: Ct / ~ 15 Oregonian Reporter at 297-8861 or 639-9867 Name: 1 i l' O - Gt u ~Y`~ ~J 2 s c' Subscribed and sworn to before me this day of 19 Ci o J H OFFICIALSEAl. tary Public for Oregon J JESSICA M G < ZC~ Z ONOTARYMUC-OREGON My Commission Expires: COM-MIsstov No. 39=1 Y uv rrwsetacrus r-'vaQee mar.e e8P1 2~d a NOTICE OF SPECIAL COUNCIL MEETING December 14, 1998 - 12 Noon Embassy Suites, Washington Square - Suite # 825 9000 SW Washington Square Road Tigard, Oregon Notice is hereby given that the Tigard City Council will hold a Special Meeting on Monday, December 14, 1998, at 12 Noon, at the Embassy Suites in Suite # 825, 9000 SW Washington Square Road, Tigard, OR 97223. The purpose of the meeting is to examine the following issue: ® Council Goal Setting Session for 1999. For further information, please contact City Recorder Cathy Wheatley or Deputy Recorder Jessica Gomez by calling 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon. y City Recorder cc: Kari Hastings Arguedas Tigard Times Emily Tsao at the Oregonian - Fax No. 968-6061 Post: City Hall Lobby Date of Notice: December 10, 1998 is \adm\cathy\cca\notice.doc NOTICE OF SPECIAL COUNCIL MEETING December 14, 1998 - 12 Noon Embassy Suites, Washington Square - Suite # 825 9000 SW Washington Square Road Tigard, Oregon Notice is heseby given that the Tigard City Council will hold a Special Meeting on Monday, December 14, 1998, at 12 Noon, at the Embassy Suites in Suite # 825, 9000 SW Washington Square Road, Tigard, OR 97223. The purpose of the meeting is to examine the following issue: • Council Goal Setting Session for 1999. For further information, please contact City Recorder Cathy Wheatley or Deputy Recorder Jessica Gomez by calling 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon. ~(✓-t ~ iL - L O City Recorder cc: (fKari Hastings Arguedas Tigard Times. ' Emily Tsao at the Oregonian - Fax No. 968-6061 Post: City Hall Lobby Date of Notice: December 10, 1998 is\adm\cathy\cca\notice.doc 12/11/98 09:03 '0503 684 7297 CITY OF TIGARD IM 001 ~:exxs~xa:~~sa~s~s~~~aasta:~xs xc ACTIVITY REPORT xxx Y•aa~s:xxsx~~x~x~~a~s~xxs~aax TRANSMISSION OK TX/RX NO. 0521 CONNECTION TEL 5036203433 CONNECTION ID TIGARD TIMES START TIME 12/11 09:02 USAGE TIME 00'43 PAGES 1 RESULT OK NOTICE OF SPECIAL COUNCIL MEETING December 14, 1998 - 12 Noon Embassy Suites, Washington Square - Suite # 825 9000 SW Washington Square Road Tigard, Oregon Notice is hereby given that the Tigard City Council will hold a Special Meeting on Monday, December 14, 1998, at 12 Noon, at the Embassy Suites in Suite # 825, 9000 SW Washington Square Road, Tigard, OR 97223. The purpose of the meeting is to examine the following issue: ® Council Goal Setting Session for 1999. For further information, please contact City Recorder Cathy Wheatley or Deputy Recorder Jessica Gomez by calling 639-4171 or at 13125 SW Ball Boulevard, Tigard, Oregon. n l ' City Recorder J ij~ . r NOTICE Or SPECIAL COUNCIL MEETING December 14, 1998 - 12 Noon Embassy Suites, Washington Square - Suite # 825 9000 SW Washington Square Road Tigard, Oregon Notice is hereby given that the Tigard City Council will hold a Special Meeting on Monday, December 14, 1998, at 12 Noon, at the Embassy Suites in Suite # 825, 9000 SW Washington Square Road, Tigard, OR 97223. The purpose of the meeting is to examine the following issue: • Council Goal Setting Session for 1999. For further information, please contact City Recorder Cathy Wheatley or Deputy Recorder Jessica Gomez by calling 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon. City Recorder cc: Kari Hastings Arguedas Tigard Times Emil Tsao at the Oreg ino an - fax o. 968- Post: City Hall Lobby r Date of Notice: December 10, 1998 is\adm\cathy\cca\notice.doc ligg I 12/11/98 09:00 '503 684 7297 CITY OF TIGARD Q001 ~I I ~I ~ Y xxxxx;xxxxx3xxxxxxxxxxxxxxx sxs ACTIVITY REPORT xxs sssssssassxssxssxxxssxxsxss TRANSMISSION OK TX/RX NO. 0519 CONNECTION TEL 9686061 CONNECTION ID START TIME 12/11 09:00 USAGE TIME 00'33 PAGES 1 RESULT OK NOTICE OF SPECIAL COUNCIL MEETING December 14, 1998 - 12 Noon Embassy Suites, Washington Square - Suite # 825 9000 SW Washington Square Road Tigard, Oregon Notice is hereby given that the Tigard City Council will hold a Special Meeting on Monday, December 14, 1998, at 12 Noon, at the Embassy Suites in Suite # 825, 9000 SW Washington Square Road, Tigard, OR 97223. The purpose of the meeting is to examine the following issue: • Council Goal Setting Session for 1999• For further information, please contact City Recorder Cathy Wheatley or Deputy Recorder Jessica Gomez by calling 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon. City Recorder F TRANSMITTAL Date November 24, 1998 Number of pages including cover sheet 2 To: Maurice Vander Sluys From: Cathy Wheatley Co: Embassy Suites Co: City of Tigard Fax I Q W Fax 684-7297 Ph 639-4171. Ext. 309 SUBJECT: Conference Suite Reservation MESSAGE: Thank you for working with Ms. Jessica Gomez of our office. Here is a signed reservation form indicating that we do wish to reserve the conference suite on December 14, 1998. As we discussed on the telephone last week, I appreciate that you will allow us to reserve the room from 9 a.m. to 9 p.m. r J H J i 11ENG1FAX.DOT .v.,. y o ua.o: _!WV5t1Lj!AL' t0 1770 CONFERENCE • 1UXTE RESERVATION [XJ Reservation [ J Cancellation [ ] Revision a===s=-=sa~-=z-.-....a=ssz=¢...~.-..~.~==a===== o~=vc-====a=sue=ss.assxs: am=scros~~=sc~=-s=s OVERNIGHT ACCOMMODATIONS INFORMATION: NAME: City of Tigard CONFERENCE SUITE ASSIGNED: 825 ADDRESS: 13125 SW Hall Blvd RATE: X200.00 Tigard, OR 2IP: 97223 NUMBER OF PEOPLE: 0 ARRIVAL: 12/14 DEPARTURE: 12/14 OVERNIGHT W/MEETING: + MEETING ROOM ONLY: X *Check-in prior to 3:00pm on day of arrival will be billed an additional $200.00* PHONE: (503)639--4171 ARRIVAL TIME: 9AM CHECK OUT TIME: ~ _ FAX: (503) 684-7297 PAYMENT METHOD.: [ J SUITE ACCOUN'T' ~ CASH (X) CREDIT CARD # 4833 #90000923423 EXP 12/99 *****Bill above credit card for all charges*** MEETING ACCOMMODATIONS INFORMATION: COMPANY NAME: CITY OF TIGARD POST AS: CITY OF TIGARD TIME OF MEETING: 9AM - 4PM BOOKING CONTACT: Ms. Jessica Gome: ON SITE CONTACT: Mr. Bill Monahan CATERING CONTACT: Maurice van der 3luys DAY: Monday DATE: 12/14/98 FUNCTION: MTG OF PEOPLE: 7 MENU: None requested AUDIO/VISUAL: _ None requested CROSSROADS RESERVATIONS: TIME: # OF PEOPLE: SM [ ] N/S [ J NAME TO LA CROSSROADS RESERVATION 7NDER- SALESP ON SIGNATURE CUSTOMER SIGNA'UR.E CONFIRMATION IT'TMBER- *Cancellation must bo mzda 72 hour= prior tQ day of arrival to avoid full room charge* 7001n XV3 TT:ZT QHM 86/81/TT 11/24/98 11:53 #&503 884 7297 CITY OF TIGARD Q001 • aasxssxxasasssssxsssssssxs:~ ass ACTIVITY REPORT xas sssxaxaassasxaaasxxxxxxaass TRANSMISSION OR T%/R% NO. 0003 CONNECTION TEL 5281929 CONNECTION ID START TIME 11/24 11:52 USAGE TIME 01,00 PAGES 2 RESULT OR Kamm 11° FAX T Cate November 24, 1998 Number of pages including cover sheet 2 To: Maurice Vander Slu s From: Cath Wheatle Co: Embassy Suites Co: City of Tgard Fax -90(g, 1 Q off' Fax 684-7297 Pin: 639-4171 Ext. 309 SUBJECT: Conference Suite Reservation MESSAGE: Thank you for working with Ms. Jessica Gomez of our office. Here is a signed reservation form indicating that we do wish to reserve the conference suite on December 14, 1998. As we discussed on the telephone last week, I appreciate that you will allow us to reserve the room from 9 a.m. to 9 p.m. MEMORANDUM CITY OF TIGARD TO: Executive Staff FROM: Bill Monahan DATE: December 2, 1998 SUBJECT: Council Goal Setting Attached is a package of the draft goals submitted to me by members of the City Council. Please review the goals and make comments on our capacity to address the goals with existing resources, or make estimates to come up with what is necessary to add these to our programs. I would appreciate your input by Wednesday, December 9, 1998. Thank you. WAM\jh attachment \\TIG333\USR\DEPTS W DM\BILL\120298-3.DOC.RTF Date sent: Wed, 18 Nov 1998 13:57:09 -0800 From: Brian Moore <Brian_Moore@pgn.coma To: bill@ci.tigard.or.us Subject: 1999 Council Goals Here are my Goals for the next year, if you need more detail let me know. Some of these may be continuations but I thought I'd mention them as they have importance to me. 1) Pacific Hwy (99W). I'd like to renew the pressure on ODOT (and Max Williams) to take a more serious look at improvements that where outlined by the 99W Task Force a few years back. The area between 217 and Greenburg Rd, in particular the SW Hall Blvd improvements. We need to maintain pressure on the State or we will be left behind with no piece of the pie. 2) Transportation Improvement Plan. As soon as we receive the consultants report I'd like to see a Task Force formed to review, identify and prioritize a list of projects, and provide funding sources for the design and construction of these projects. Similar to the last transportation package that was so successful. 3) Street Lighting. I believe that there has been some discussion regarding the expansion of street lighting in our older neighborhoods. We need to set up a program to improve street lighting around the city and especially in intersections and on dangerous roadways (providing additional revenue to PGE). 4) Do we have a city plan / map for expanding and connecting ped / bike paths. We need to identify areas lack in ped / bike paths and develop a program to finance and build these paths / connections. 5) Continued support from Council on the study and development of a recreation district. The following Goals will probably be continuations, and ongoing. Continued support of the Washington Square / Town Center plan development. Bill Monahan 1 Wed, 18 Nov 1998 16:44:30 e The Downtown (CBD) redevelopment. i have some concerns that this is moving way to slow and may lose momentum. Continue to improve communication within the Council. Continued support of the Cook Park / Park Master Plan development. Bill, I think this covers everything I have, if I think of any more I'll let you know within the next few days. Thanks, Brian p.s. I hope you got this. Bill Monahan 2 Wed, 18 Nov 1998 16:44:30 Friday Nov. 13, 1998 CITY OF TIGARD PROPOSED COUNCIL GOALS FOR 1999-2000 In my opinion the council members should be submitting areas to discuss to establish goals. If there is agreement the area is one of interest to the council the entire council should establish the goal. I will therefore submit my ideas and my reasons. 1. I would like for the staff to bring to the goal setting the projected capital improvement to be made in Cook park this fiscal year and next fiscal year. I would suggest a goal that finishes Cook park, except for the athletic fields, in 2000. 2. I would like for discussion of dredging Summer Lake. Prior to the goal setting I would like for staff to be prepared to inform us of the DEQ problems (or other governmental restrictions) so we have the information to make a decision. This discussion should also include any other improvements that should be made to the park. 3. Discuss what we intend to accomplish in the year as to our long term water supply. 4. Establish an annexation policy. Since the voters of a number of Oregon cities are voting that all annexations must be approved by the voters it is imperative that we discuss this and establish a policy. I personally would like to adopt, an implement , a policy to annex all islands, even if it means forced annexation.. 5. Discuss a long term policy to alleviate traffic congestion. Again I would suggest this study be done with the participation of the planning commission. This was a goal set last year and I am very disappointed by the amount of effort expended on it and the apparent lack of progress. 6. I would like some discussion about continuing help for the Community Partners for Affordable Housing. Anything we can do to cut down crime in Tigard and also improve the livability within the city should be considered. In addition to the property tax relief we are granting them I would like to consider budgeting money (example $20,000) to be given to them as seed money for another project like Villa La Paz. The money would only be given to them if the complex to be taken over by them was one the chief of Police approved as an area of concern to us. Council Goals - Joyce Patton 1. Make a commitment to adopt design standards for the downtown area. CBD association is underway, but as a council need to make a commitment to work with them and adopt design standards for the area. 2. lpevelop a comprehensive traffic calming program. 3. Develop an overall approach for city sponsorship of community events. 4. Go a step further on what Jim has started: Encourage and support development of commuter rail in the City of Tigard. 5. Expand the use of the City's Web page. A wonderful informational source and also for the City to get feedback. City of Tigard has a highly educated populace; also available at the Library. Explore this opportunity! --Noted long-term water supply should be a goal that would be continued to be worked on. Joyce explained that she looked at the goals for last year and did not necessarily make a conscious decision that anything would "go away." She said she focused on goals that were either an expansion of a current goal or a new goal. I:V WCATHYICOUNCIUCOUNCIL GOALS PATTON.000 P / Council Goals - Jim Nicoli 1. Continue to address the City's long-term water supply concerns. Evaluate the options available to the City and make a decision. 2. Assist the Atfalati Recreation District to evaluate the interest in the community for formation of a recreation district. Provide resource to the District so that a measure may be placed on the November, 2000 ballot for creation and funding of a district. 3. Carry out an annexation program to annex the Walnut Island. Divide the island into areas of priority and systematically process annexations. 4. Continue to carry out the Park Facilities Development Plan. 5. Carry out a two year process to prepare for a November, 2000 transportation bond to address transportation improvement needs throughout the community. t\TI G3331US RID EPTStAD M18I LL1120298-2. D OC . z V ` Ken Scheckla - Council goals 1. Establish a youth/activity center. Thoughts: no fees, something for youth that is not necessarily athletic-oriented (but all would be welcome to use). Provide opportunities for volunteers, such as senior citizens and other people in the community to work with youth. A place where young people ` could come to pursue hobbies such as airplane models or to play board games. 2. Music at Cook Park at least three times each summer. Thoughts: Other communities such as Sherwood and Tualatin are able to hold such activities. Offer something for everyone; for example, offer music geared for senior population, the next time present something for people who like a specific style of music (i.e., bluegrass) and then a group that young people would like. Suggested an early afternoon (while still light) on a Saturday or Sunday. 3. Address Affordable Housing. Thoughts: Time to get serious and do something. 4. Transportation: Zero in on getting Tri Met to offer routes through other streets in Tigard (not necessarily with a Portland destination). Examples of streets that could use this: Durham Road, Bull Mountain Road. 5. Safety for Roadways. Look into reflectors (rather than the yellow line) for providing more visibility and, therefore increase safety, on roads such as Walnut (near Fowler) and Gaarde. The reflectors are especially beneficial during foggy conditions. I:\ADMICATHY\000NCILU(EN SCHECKLA COUNCIL GOALS.DOC EMBASSY SUITES S'+ FAX MVIER SHEET DATE• I1-lf~-`%FI TIIME:_ TO: COMPANY: FAX #:s -77 Z2 ~27 - FROM: ~~~~~r/ l~G✓If FAX 503 Z 526-1929 NUMBER OF PAGES INCLUDING THIS COVER SHEET: 411 ADDITIONAL MESSAGE: C'am' 41W IWG' (Gi~I !/P cl~~~_ - l /sC~ ///C~'~ ~P/~t~ ✓ /~IC`'ir" : fi /~/J / 'rJY a y E F, _T+SR 4 HOTEL FEATURES rr , 354 ® suites 15,000 sq. ft. of meeting space to accommodate up to 1,200 1 7-::77770" Crossroad;. Restaurant & Lounge zJ ® Complimentary exercise facility ® Complimer tart' breakfast 4, SF ® Complimentary Manager's Reception 24-hour indoor pool, sauna & jacuzzi If there are any problems with transmission, olease call sender at (503; 644-4000 EXT. Embassy Suites Hotel B Conference Center-Portland 9000 S.W. Washington Square Roa 3, Tigard, Oregon 97223 503/6444000 Too [on Xdd OT:ZT UM 96/8T/TT INNER L=MM111 11, 1 1 1111MM 1 .111 Ili' MEMORANDUM CITY OF TIGARD TO: Honorable Mayor and City Council FROM: William A. Monahan, City Manager, DATE: November 13, 1998 ° SUBJECT: Goal Setting Meeting After comparing schedules with all members of the Council, there is only one date during the first two weeks of December which Council and the Facilitator can attend. That,date.is Monday, December. 14, 1998. I have contacted Larry Dennis of Turbo Management and have scheduled a lunch appointment with him for next Monday. I have briefly outlined our program to Larry and have tentatively reserved his time from Monday, December 14 from noon until early evening. After I meet with Larry next Monday, I will advise Council on Tuesday evening of the final plan. Cathy--Wheatley, , will-snake --contact with Embassy Suites to determine if a room is available for our meeting. - Please reserve Monday, December 14 from noon until early evening on your schedule. Please note that the other day when all Council members were available, Thursday, December 10, was a date where Mr. Dennis had a conflict. He will be in Corvallis that day. December 10 was preferable to Monday, December 14, as December 10 would not fall on a day immediately before or after a Council meeting. Since December 14 is the day before Council meeting of December 15, we will take steps to limit the agenda. WAM\jh \\TI G333\USR\DEPTSWDM\B ILL\111398-1. DOC. RTF r MEMORANDUM CITY OF TIGARD TO: Honorable Mayor and City Council FROM: William A. Monahan, City Manager DATE: November 13, 1998 SUBJECT: Goal Setting Meeting After comparing schedules with all members of the Council, there is only one date during the first two weeks of December which Council and the Facilitator can attend. That date is Monday, December 14, 1998. I have contacted Larry. Dennis of Turbo Management and have scheduled a lunch appointment with him for next Monday. I have briefly outlined our program to Larry and have tentatively reserved his time from Monday, December 14 from noon until early evening. After I meet with Larry next Monday, I will advise Council on Tuesday evening of the final plan. Cathy Wheatley will make contact with Embassy Suites to determine if a room is available for our meeting. Please reserve Monday, December 14 from noon until early evening on your schedule. Please note that the other day when all Council members were available, Thursday, December 10, was a date where Mr. Dennis had a conflict. He will be in Corvallis that day. December 10 was preferable to Monday, December 14, as December 10 would not fall on a day immediately before or after a Council meeting. Since December 14 is the day before Council meeting of December 15, we will take steps to limit the agenda. WAM\jh UTIG33MUS R\D EPMADMO LUI 11398-1.DOC. RTF i, MEMORANDUM CITY OF TIGARD TO: Honorable Mayor and City Council FROM: William A. Monahan, City Manager . DATE: November 13, 1998 SUBJECT: Goal Setting Meeting After comparing schedules with all members of the Council, there is only one date during the first two weeks of December which Council and the Facilitator can attend. That date is Monday, December 14, 1998. I have contacted Larry Dennis of Turbo Management and have scheduled a lunch appointment with him for next Monday. I have briefly outlined our program to Larry and have tentatively reserved his time from Monday, December 14 from noon until ` early evening. After I meet with Larry next Monday, I will advise Council on Tuesday evening of the final plan. Cathy Wheatley will make contact with Embassy Suites to determine if a room is available for our meeting. Please reserve Monday, December 14 from noon until early evening on your schedule. Please note that the other day when all Council members were avai?able, Thursday, December 10, was a date where Mr. Dennis had a conflict. He will be in Corvallis that day. December 10 was preferable to Monday, December 14, as December 10 would not fall on a day immediately before or after a Council meeting. Since December 14 is the day before Council meeting of December 15, we will take steps to limit the agenda. WAM\jh \\TIG333\US R\D EPTS\ADM\B ILL\111398-1. DOC.RTF 7= MEMORANDUM CITY OF TIGARD TO: Honorable Mayor and City Council FROM: William A. Monahan, City Manager, DATE: November 13, 1998 SUBJECT: Goal Setting Meeting After comparing schedules with all members of the Council, there is only one date during the first two weeks of December which Council and the Facilitator can attend. That date is Monday, December 14, 1998. I have contacted Larry Dennis of Turbo Management and have scheduled a lunch appointment with him for next Monday. I have briefly outlined our program to Larry and have tentatively reserved his time from Monday, December 14 from noon until early evening. After I meet with Larry next Monday, I will advise Council on Tuesday evening of the final plan. Cathy Wheatley will make contact with Embassy Suites to determine if a room is available for our meeting. Please reserve Monday, December 14 from noon until early evening on your schedule. Please note that the other day when all Council members were available, Thursday, December 10, was a date where Mr. Dennis had a conflict. He will be in Corvallis that day. December 10 was preferable to Monday, December 14, as December 10 would not fall on a day immediately before or after a Council meeting. Since December 14 is the day before Council meeting of December 15, we will take steps to limit the agenda. WAM\jh \\TI G333\US R\D E PTS\AD M\B I LL\111398-1. D OC. RTF GOAL A specific new direction Council wants to take or a specific change in past direction, or a specific position the City wants to advocate. [b Liz • Maximize opportunities for citizens to participate and contribute through an effective VOLUNTEER PROGRAM. Update: February 1998 City Council authorized the creation of a volunteer coordinator position. The volunteer coordinator will be hired by April 1 and will be responsible for citywide coordination of volunteers. In addition, a book of volunteer activities for each department is available at City Hall and the Library. Staff has been receiving an average of two calls a week from citizens interested in participating. Update: May 1998 Network Services is using Tigard High School volunteers to write a Web Page, working through Susan Koepping, our Volunteer Coordinator. Susan Koepping was hired as the Volunteer Coordinator. She began her duties April 15, 1998. Susan is responsible for coordinating the Citywide volunteer program, including recruitment and training. She is working closely with the Library Volunteer Coordinator and all City departments to identify volunteer opportunities and place and retain volunteers. Update: August 1998 Susan Koepping, the Volunteer Coordinator, has initiated an enhanced volunteer program. Volunteers have been recruited and placed in departments that haven't used volunteers in the past. All departments are now using volunteers. Programs for volunteer orientation have been established. Reporting systems have been developed. Contact have been initiated with community groups, agencies, the School District and the media. Update: Goals & Tasks - Page 1 Update: October 1998 Activities during the past two months have focused on recruiting and organizing volunteers for three major events: 1. Commuter Rail Demonstration Project from September 12-13 2. Train Days from September 24-26 and 3. Make-A-Difference Day on October 24, 1998. All three events were successful. A total of 188 volunteers worked at one or more of these events and donated 618 hours of their time and energy. The volunteer database was designed and installed and volunteers under the direction of the Volunteer Coordinator are currently entering data. Working relationships with several businesses and agencies have been established. 0 Update: Goals & Tasks - Page 2 (?1 Jim Identify the City's commitment to PARK F'ACILIT'IES AND RECREATION programming to the year 2010. Update: February 1998 An advisory committee is working with the Planning Commission to complete this task. Several work sessions and open houses are scheduled over the coming months. Update: May 1998 We are mid-way through the completion of an updated Park System Master Plan. Update: August 1998 A special work scope of the park master plan study included developing a site and management plan for the expansion of Woodard Park. This work, which featured a series of three neighborhood workshops, has been successfully completed. A final plan and narrative report are due in August. In late June, a joint meeting of the Planning Commission and Task Force was held to discuss the findings of the random sample mailing to 5,600 Tigard-area households of a parks survey questionnaire. The meeting also included a discussion of a separate, youth- oriented questionnaire completed by several hundred students attending five Tigard-area schools. Last week the Task Force/Planning Commission completed a bus tour of potentially available sites to meet City park needs. The consultant currently is working with the Operations Department to identify appropriate maintenance levels for each park type, current and projected maintenance costs and projected staffing needs. A draft master plan report is scheduled for completion in September. Update: October 1998 Parks: The consultant team will present the draft park master plan to the November 5 CIT meeting. The plan will contain recommendations on priority improvements to existing facilities, maintenance and management of parks, acquisition of land for open space and future parks, and recreation program development. On November 17 the Planning Commission and Task Force will meet to discuss the draft plan. The revised date for the delivery of the Woodard Park Final Plan is November 9. Council review of the park master plan and the Woodard Park Final Plan is set for some time in December. Update: Goals & Tasks - Page 3 lb Gus Identify, schedule and participate in specific activities the City can under take or promote that result in DROVE NTS TO 99W balanced with community interests. Update: February 1998 The Transportation System Plan (TSP) Study currently being performed by DKS is expected to be completed in the next 4-5 months. The existing conditions have been established, and a model has been created to project future traffic volumes. The next submittal is an analysis of alternatives to address the future traffic impacts. Necessary improvements to the streets within Tigard will be identified through this study. Implementation of the recommendations should eventually alleviate traffic volumes on 99W. The Hall Boulevard/99W Intersection Improvement Project is funded through MSTIP 3. Based on the funding reduction resulting from Measure 50, project design for the project will not be initiated until at least 6 or 7 years from now. The status of 99W as a State Highway and the inability of ODOT to provide funding assistance are contributing factors towards the relatively low priority placed on this project. If circumstances change and ODOT is able to participate in the project, the improvements at the Hall/99W intersection could be moved up in the MSTIP 3 implementation time frame. Update: May 1998 The Transportation System Plan (TSP) Update study by DKS would identify improvements that need to be constructed to accommodate the current and future traffic projections. This work will be ongoing over the next several months and should be completed within 6 months. Construction of the recommended improvements is expected to alleviate traffic volumes on 99W. For further details on the progress of the study, refer to the Council Goal update on the Comprehensive Public Facility Plan. The City is currently examining possible corridors for the Dartmouth Flyover connecting Dartmouth to Hunziker Street, then through to Hall Boulevard south of City Hall. This street, if constructed at some time in the future, would draw traffic from 99W and hence alleviate the traffic congestion on that highway. The status of the Hall Boulevard/99W Intersection improvement has not changed since the February update. The project design is scheduled to be initiated 6 years from now with projected completion of construction by the end of the year 2006. Again, the status of 99W as a State Highway and the inability of ODOT to provide assistance are contributing factors towards the relatively low priority laced on this project. Update: Goals & Tasks - Page 4 SEE. Update: August 1998 Improvements to 99W: The Transportation System Plan (TSP) Update study by DKS is currently on hold until the review on current land use is completed. This review of land use is necessary because the Metro model does not take into account traffic from Sherwood, Newberg or McMinnville. Hence, the original projections of future traffic are relatively low in this area. DKS should be able to resume work using updated information in August. The entire study should be completed by the end of the calendar year. Construction of the recommended improvements is expected to alleviate traffic volumes on 99W. For further details on the progress of the study, refer to the Council Goal update on the Comprehensive Public Facility Plan. The corridor study for the Dartmouth Flyover connecting Dartmouth to Hunziker Street, then through to Hall Boulevard south of City Hall has been added to the DKS TSP update. The feedback on this corridor from DKS is likewise on hold until the updated information is available for their projections. We have established several preliminary alignments on the segment from Hunziker to Hall. One alignment connects at the O'Mara intersection. The other swings the road south and connects almost midway between O'Mara and McDonald Street. The entire segment from Dartmouth to Hall, if constructed at some time in the future, would draw traffic from 99W and hence alleviate the traffic congestion on that highway. Update: October 1998 Consultants will develop the draft street system plan in early December 1998. The draft plan will be submitted for Planning Commission, City Council and public input and review by early next year. The draft information for the Dartmouth flyover will be available in November 1998. i r Y Update: Goals &c Tasks - Page 5 Fb Jim Define the CITY' S ANNEXATION PROGRAM on four distinct areas; Walnut Island, Bull 1dlountain, Metzger, and other areas. Update: February 1998 With the voter approval of Measure 56, the City has begun to process annexation requests and collect waivers for future annexations. Staff will be presenting an annexation policy for Council consideration in March. Update: May 1998 Council held an annexation policy discussion and direction was given on how to proceed. The issue will be revisited once the Boundary Commission functions are delegated to local governments. Update: August 1998 - No change from May 1998. Update: October, 1998 City staff is in the process of developing new annexation procedures. According to Metro attorneys, the new procedures do not require that the Code be changed. Applicants will be able to submit annexation applications beginning January 1999. Staff does plan on changing the Tigard Comprehensive Plan and Code to reflect the new annexation process. Update: Goals & Tasks - Page 6 [b Jim / Bill • As the lead ageney, define the course for the FUTURE OF THE DOWNTOWN in cooperation with merchants and the community, and specific actions that can be taken toward desired results. Update: February 1998 The Community Development Department is budgeting for consulting assistance to complete a downtown master plan. In addition, staff is reviewing previous efforts for the downtown to determine status of the recommendations. Update: May 1998 The Downtown Advisory Committee hosted a meeting regarding thh future of the downtown. Bill, Liz and Jim provided background information to the participants at the meeting. The group committed to discussing how to proceed with downtown. Staff will provide necessary support as needed. Update: August 1998 The Downtown Advisory Committee has met on several occasions. The Main Street Program offered by Livable Oregon was presented at one meeting. Presently the Committee is going through some turmoil, as the leadership has been ill defined. ByLaws and election of officers should help to set direction for the group. Land use issues and study area boundaries have also been discussion topics. The group hopes to report to Council in October. Update: October 1998 The committee recently met and appointed the Board for the Tigard Central Business District Association. The Board will conduct their first formal meeting on October 14, 1998 to adopt the bylaws and elect officers. Staff will be updating Council on October 27, 1998 on the Association. Update: Goals & Tasks - Page 7 Rb Ed Obtain a LONG-TERM WATER supply solution. Update: February 1998 1. The Willamette Water Supply Agency had its first meeting on February 4 and the turnout was excellent. The next meeting is scheduled for March 4, 1998. 2. The City of Tigard entered into a contract with MSA to compile a preliminary engineering and implementation plan for the Willamette Water supply system. Bowler and Associates is working on a public information program. . 3. The City of Tigard and the Tualatin Valley Water District have been negotiating with the State Department of Corrections and Wilsonville on a long-term water solution. Some funding is available from the he Department of Corrections for use in the water treatment facility. The first newsletter on the Willamette water supply is scheduled to be mailed to water users by February 20. Update: May 1998 The City and IWB continue to work with the WWSA on regional issues and regarding the Willamette River as a potential water source. The water treatment plant is moving along nicely in three areas: preliminary engineering and implementation plan - reviewing sites, plant layout, and transmission alignment and cost estimates. The public information program is underway with our second newsletter due to be mailed within the next two weeks. The rainwater-monitoring program will begin in June. In the next quarter, land acquisition and water rights issues will begin being explained. Update: August 1998 The City continues to look at long-term water supply options. The City of Portland has finally distributed a packet of draft scenarios and will make a presentation to the City Council. The work on the Preliminary Engineering Report and raw water monitoring are proceeding nicely. We are still on schedule for final reports in December. Update: October 1998 The City continues to look at long-term water supply options. The final report from Portland and the preliminary engineering report on the Willamette are due 12/15/98. The City Council toured the Bull Run Watershed and will visit the Hillsboro water treatment facility later this month. Council is reviewing its evaluation criteria on 10/20/98 and consultants or advisors representing both options have made presentations to the City Council in the last quarter. Update: Goals & Tasks - Page 8 [b Jim / Ed • Provide tools and implement programs that PROTECT AND ENHANCE THE COIF AUNITY'S AESTHETIC QUALITIES balanced with development - such as planting 2000 trees by the year 2000. Update: February 1998 Community Development The Design Evaluation Team has been formed and is tentatively scheduled to review Eagle Hardware in late February. At the joint Planning Commission/City Council meeting on February 17, there will be discussion on concepts and tools for protecting and enhancing community aesthetics. Public Works: Phase 1 of the Tree 2000 program will be presented to City Council on February 24, 1998. To date, we have planted 550 trees at Englewood Park during Make a Difference Day last October. The storm water crew is working on policies and procedures for water quality pond maintenance and aesthetic values. A draft report is tentatively scheduled for Council review in April. The Budget Committee will also see details for an enhanced water quality program. Each Wednesday morning, City crews remove illegal signs from right-of-way areas. Update: May 1998 Community Development has presented information to Council regarding the current design standards within the City. An analysis is being done on what the jurisdictions do to address aesthetics. Staff will be returning to Council for further discussion this summer. Public Works continued the sign removal program on a weekly basis; however, we are considering modifying our schedule. Staff continues to work with volunteer groups in the tree-planting program. The Trees 2000 Plan was approved by City Council and two contracts for tree planting were let for Cook and Summerlake Parks. These two projects will be completed in June. Staff is working with the Mary Woodward teachers and parents in developing a garden site to be used as a teaching tool as well as a neighborhood garden. Update: Goals & Tasks - Page 9 Update: August 1998 Community Development will be presenting the results of an analysis of how other jurisdictions handle aesthetics to Council in August. The Downtown Committee is also interested in this issue and is considering forming a subcommittee to evaluate design standards. Update: October 1998 Community Development provided an overview of how other jurisdictions address design standards and aesthetics in August. Council directed staff to wait for completion of the Washington Square Regional Center Plan and formation of the Tigard Central Business District Association before proceeding with future work on this goal. Update: Goals & Tasks - Page 10 Rb Jim / David • Encourage and support private sector programs TO MAINTAIN DIVERSE AND AFFORDABLE HOUSING AND PROTECT TIGARD'S OLDER HOUSING STOCK. Update: February 1998 Staff has been working with the Housing Code Task Farce to determine the City's need for minimum housing standards. The Task Force will present their recommendations to Council in the spring. Update: May 1998 The Community Housing Task Force is continuing its work. Progress is slower than originally anticipated; however, Task Force members believe that the process is effectively building consensus so that the final recommendation to Council should represent the consensus of all represented constituencies. Currently, the Task Force is finishing review of the substantive provisions of a draft Housing Code. Upon completing this review, the Task Force will address the issue of compliance, penalties and enforcement and funding mechanisms. To date the Task Force has determined: ° Tigard should adopt a Housing Code. • Enforcement should be reactive (complaint and referral driven). ° The Housing Code should apply to all residential property. ° One housing inspector should be hired to staff the program. Note: this position is reflected in the 1998/99 proposed budget (General Fund). The Task Force should complete its work and present their recommendations to Council by late summer. In pursuit of this goal, Council approved the renewal of the tax exemption for the Villa La Paz project. They passed Resolution No. 98-21 dated March 24, 1998, granting the exemption. Update: August 1998 L The Community Housing Task Force has completed its review of the substantive provisions of the ordinance. Their next meeting is devoted to hearing from representatives of Social Care facility providers (senior and disabled housing providers) to help determine whether to include such uses in the housing code ordinance. These uses are now licensed and regulated by the State. After this issue is resolved, the Task Force will turn to the remaining issues of compliance, penalties and enforcement, and funding mechanisms. The Task Force now anticipates it will complete its work and report to the Council this winter, probably in January 1999. Update: Goals & Tasks - Page 11 MA I Update: October 1998 Two meetings have been held with representatives of Social Care facility providers (senior and disabled housing providers) to assist in the determination of whether to include such uses in the scope of the ordinance. These uses are licensed and regulated by the state. After this issue is resolved, the Task Force will turn to the remaining issues of compliance, penalties and enforcement and funding mechanisms. The Task Force now anticipates it will complete its work and report to Council some time this winter. Update: Goals & Tasks - Page 12 Fb Jim ® Promote BETTER PUBLIC TRANSPORTATION to serve riders within Tigard and from Tigard to other suburban communities. Update: February 1998 Staff has been evaluating the level of service the City receives vs. revenue from local businesses. Further analysis is needed to complete this phase of our work. Tri-Met held several community meetings. The results of those meetings is expected this spring. Staff will update Council when this information is completed. Update: May 1998 Staff met with Tri-Met to review the funding and make suggestions. Staff will continue to follow. Update: August 1998 Staff requested that Tri-Met furnish Council, in writing, with new neighborhood bus routes for Tigard as part of the Transit choices for the Livability process. We are waiting for a response from Tri-Met. Update: October 1998 Tri-Met did send a letter dated July 6, 1998, and Council was provided with a copy of the ' letter. The letter stated that Tri Met would consider the routes proposed by the City. The City is awaiting action by Tri Met on the livability program. Update: Goals & Tasks - Page 13 Fb Gus o Develop a CONIPREHENSIrVE PUBLIC FACILITIES PLAN that includes construction, management, funding, and maintenance for streets, sewers, sidewalks and streetlights. Update: February 1998 Provided review comments on the Existing Conditions submittal of the City of Tigard Transportation System Plan (TSP) update study currently being performed by DKS. DKS is currently running a model to project traffic volumes expected by the year 2010. The next submittal will be the Alternatives Analysis, which is expected within a week. These alternatives will address ways to alleviate the traffic congestion expected in future years. After that submittal, a preferred alternative will be selected and modeled. From that model will come a list of future projects for implementation in the Capital Improvement Program. Sanitary Sewer: The sanitary sewer plan has progressed substantially as of this update. The sanitary sewer maps have been digitized and are now accessible through GIS. In addition, we have created a sanitary sewer master plan with some projects for sewer upgrade identified by both Public Works and USA. Further evaluation of existing line conditions and capacity will be ongoing in the next few months. A flow-monitoring program to verify existing flows and to provide data for future projections will be initiated as part of this effort. Storm Drainage, Sidewalks and Streetlights: The storm drainage, sidewalks and streetlight plans are still in the preliminary stages. Evaluation of available information and existing conditions is currently ongoing. Update: May 1998 Streets: The Transportation System Plan (TSP) Update study by DKS has been projecting significantly lower future traffic volumes than expected. The study is using information provided by Metro for these traffic flow projections. The discrepancies appear to be in land use for certain areas in Tigard. The City is currently reviewing and verifying the land use in the Tigard Triangle and in several other areas in Tigard, and has been providing more reliable information to DKS for use in the study. We have processed an amendment to the contract with DKS to allow for this additional work. DKS will convert the land use data collected and create a computer model using the updated information. The final product will be an updated Transportation System Plan that would identify improvements that need to be constructed to accommodate the current and future traffic projections. This work will be ongoing over the next several months and should be completed within 6 months. Construction of the recommended improvements is expected to alleviate traffic volumes on 99W. Update: Goals & Tasks - Page 14 Update: May 1995 (continued from previous page)... The Engineering staff is currently in the process of contracting for update of the City's DOS- based Pavement Management System and for re-rating of the City streets to update the existing database. The contract for the upgrade and updating of street-related information is expected to be executed by the end of the month. From this system update and review of City street conditions will come a long-term plan for preventive and corrective maintenance on the City streets. This plan will be a key component of the public facility plan for the streets. Sanitary Sewer: Since the February update, the Sanitary Sewer Master Plan has been further refined to highlight potential projects for sewer extension and to identify areas of concern for further detailed study. The entire system appears to be in good condition. The problem areas identified by Public Works wastewater crews have mostly been addressed through repairs funded by the annual Sanitary Sewer Major Maintenance funding in the CIP budget. The flow- monitoring program to verify existing flows in the areas of concern will be initiated next fiscal year through the Capital Improvement Program. This flow-monitoring program will provide data for future flow projections. The flow projections will tell us what line segments need to be upgraded to accommodate the anticipated flows. Storm Drainage, Sidewalks, and Streetlights: The storm drainage, sidewalks and streetlight plans are still in the preliminary stages. However, the projected schedule for completion of the facility plan for each infrastructure element is still as originally submitted. The Pavement Management System software has an optional sidewalk module that we intend to incorporate next fiscal year after the basic system is installed and fully operational. The sidewalk module will capture information on the existing sidewalks throughout the City and provide the basis for development of long-term maintenance and sidewalk extensions Citywide. The initiation of a 5-year program for refurbishing of existing steel streetlight poles is included in the streetlight budget for FY 19989-99. Update: Goals & Tasks - Page 15 Update: August 1998 Comprehensive Public Facility Plan: Streets: The work to review and verify the land use is being performed by in-house staff and should be completed by mid-August. Once the information is provided to DKS, the TSP update can continue. The entire study should be completed by the end of the calendar year. CHEC Consultants has developed the update to the City's DOS-based Pavement Management System and has re-rated the City streets to update the existing database. From this system update and review of City street conditions will come a long-term plan for preventive and corrective maintenance on the City streets. This plan will be a key component of the public facility plan for the streets. Sanitary Sewer: The funding for the flow-monitoring program to verify existing flows in the areas of concern was approved for FY 1998-99. The Engineering Department is exploring options with USA for the flow monitoring of specific areas within Tigard. Once the flow monitoring methods and plans have been established, the program will be initiated. This flow- monitoring program will provide data for future flow projections. The flow projections will tell us what line segments need to be upgraded to accommodate the anticipated flows. The plan for segment upgrade will be developed using this information. Storm Drainage, Sidewalks, and Streetlights: The projected schedule for completion of the facility plan for each infrastructure element is still as originally submitted. The City has participated in the funding of a floodplain study. The study results and maps reflecting the updated floodplain should be ready by September 1998. The information from these maps will be used in the development of the Comprehensive Public Facility Plan for Storm Drainage. In addition, the City has included the Washington Square pre-treatment project in the 1998-99 Capital Improvement Program. This project is on the USA storm drainage master plan and is intended to address the water quality problems in the storm runoff from the Washington Square and surrounding area. The Pavement Management System software has an optional sidewalk module that we intend to incorporate this fiscal year after the basic system is fully operational and the staff has had experience in working with it. The sidewalk module will capture information on the existing sidewalks throughout the City and provide the basis for development of long-term maintenance and sidewalk extensions Citywide. The initiation of a 5- year program for refurbishing of existing steel streetlight poles is included in the streetlight budget for FY 1998-99. The initiation of the first phase of the refurbishing program will be sometime in the next few months. Update: Goals & Tasks - Page 16 Update: October 1998 The draft street system will be available December 1998. Update: Goals & Tasks - Page 17 TASK (update - May 1998) A specific activity that is part of a department's assigned responsibilities; part of a department or individual's work program. COMPLETED • Change Council Goal Setting Cycle to fall. • Finalize long-range plans for Cook Park. • Apprise Council of Pending Development Locations. • Evaluate use of traffic calming devices for SW North Dakota. TO BE COMPLETED THIS YEAR rb Jim • Survey, assemble and evaluate opportunities to create tools to protect community aesthetics. Update: February 1998 Council adopted design standards for the Tigard Triangle this past year. The Design Evaluation Team (DET) was appointed by Council to provide flexibility to these standards. Update: May 1998 The DET reviewed a proposal for Eagle Hardware and provided a report with recommendations. Staff is evaluating current City standards and comparing to other jurisdictions. Findings will be presented to the Council in July for further direction. Update: Goals & Tasks - Page 18 mum Update: August 1998 Staff has completed its review and will be discussion the review with Council on August 25, 1998. Update: October 1998 In August Council directed staff to delay further work on this issue until completion of the Washington Square Regional Center project and formation of the Tigard Central Business District Association. Update: Goals & Tasks - Page 19 lb Liz ® Implement a revision to the CIT program to emphasize citizen education, and citizen access to resources on one evening a month. Update: February 1998 The first CIT meeting in the new format was held February 5. Approximately 53 citizens attended. The new format accommodates all of the CITs at one meeting. The first portion of the meeting is a general session with educational topics. The second hour is a breakout session for citizens to participate in discussions on a variety of topics. Update: May 1998 The CIT meetings continue. to be held under the new format one meeting a month. Attendance is being tracked and has been as high as 64 and as low as 45. The Council and Facilitators will discuss the new CIT format and any suggestions for changes at a Work Session on May 19. Update: August 1998 At the May 19 work session, the City Council and CIT facilitators agreed to continue the current CIT format through the calendar year. Staff continues to make one-on-ones available for citizens, but they are poorly attended. The Council will discuss continuation of this aspect of the CIT program and Facilitators at the September 15 study meeting. Update: October 1998 At the September 15, 1998, Council meeting, it was agreed to modify the one-on-ones. At future meetings, a representative from each department will attend, but will leave after the break if no one has signed up for their one-on-one. The annual facilitator training will be held on Saturday, November 7, 1998. Update: Goals & Tasks - Page 20 Fb Liz / Loreen o Conduct Visioning Process. Update: February 1998 The first "Tigard Beyond Tomorrow" report was issued to the citizens at an Open House on January 29. The report is a summary of the community's 20-year vision effort and contains direction statements, goals, strategies and action plans for each of the six target areas. The Tigard-Tualatin School District Board and the Tualatin Valley Fire District Board (partners with the City), will receive reports in February. Update: May 1998 Staff has completed presentations to service groups on the visioning final report. Action plan activities are being monitored and a report on the progress in each target area was given to Council on May 12. Update: August 1998 Action plan activities are reported on Council summary sheets. Staff continues to monitor action plan activities in each target area. A report will be presented to Council at the September 8 meeting. Training for staff to develop performance measures is being developed and will be completed by the end of the year. Update: October 1998 Training for staff to develop outcome measures was held October 13 and 14. Action committees will be asked to meet before Thanksgiving to review their strategies and action plan progress for the year end report that will be prepared in December. Staff continues to update Council on progress toward goal completion. Update: Goals & Tasks - Page 21 ~ III I ~IIIII Fb Liz • Develop long-range and short-range space plans and evaluate funding alternatives. Update: February 1998 The consulting architect to the Space Committee developed concept plans and costs over the holidays. The plans were reviewed with key staff. The Space Committee will reconvene on February 11 to review the concept plans and costs and discuss a public information schedule. Update: May 1998 A phone poll of Tigard voters was conducted in April to determine support for facilities expansion. Council will discuss the results on May 12 or May 19 and direct staff on how to proceed. Update: August 1998 On August 11, Council will consider placing a ballot measure before the voters at the November 3 General Election. Update: October 1998 On August 11, 1998, Council voted to place a ballot measure before the voters at the November 3, 1998 General Election. Staff provided information to news media and citizens explaining the Measure. The Tigard Times decided to endorse the measure through an editorial. Staff made presentations to city service clubs and placed a lobby display on the Civic Center explaining the measure. Update: Goals & Tasks - Page 22 ib Sandy Employee Recognition. Update: February 1998 Human Resources continues to provide a Cityscape article each month on the "Employee of the Month. " A new recognition program was recently started where a "traveling trophy" filled with candy is passed from one employee (deserving recognition of outstanding work) to another deserving employee. (To further clarify, the recipient of the trophy selects the next person to receive the trophy.) This peer recognition has been well received and employees are having fun with the new concept. The citywide Employee Recognition Program is scheduled for February 27, 1998. Update: May 1998 o Our Citywide Employee Recognition Program was held in February, with a turnout of over 100 employees and 8 family members. o The Employee of the Month Program is beginning to recognize more teams for outstanding City service, which is great for our work units. ® The Traveling Trophy is now at its sixth recipient and has been passed among four departments. Update: August 1998 This Council goal has been fully implemented and operates on an on-going basis at this time. Components of the goal include: ® Employee of the month selection m Articles in each Cityscape on the current Employee of the Month Annual Employee Recognition Program o Traveling Trophy - peer to peer recognition for outstanding work Employees have very enthusiastically received all of these programs. The Cityscape articles have enabled us to showcase outstanding work by City employees. Update: October 1998. Monthly employee recognition through the Employee of the Month program occurred. The level of nominations has increased as has the completeness of the nomination forms submitted. The program appears to have greater acceptance among staff. Update: Goals & Tasks - Page 23 Update: Goals & Tasks - Page 24 Rb Sandy m Implement Workplace Violence Recommendations. Update: February 1998 City of Tigard employees began wearing 1D badges on 1/1/98 as part of the Workplace Violence Committee's recommendations. Meetings were held citywide to discuss this new program and to solicit information to improve security at City facilities. The Executive Staff approved the outline of a training seminar to be held on workplace security, which was another of the Workplace Violence Committee's recommendations. Human Resources is now identifying trainers for the program. Update: May 1998 Training for all City employees has been scheduled for May 12 through 21, with Jim Fairchild, CAPE, presenting the program. These four hour sessions are mandatory and will cover such topics as red flag behaviors, types of workplace violence, violence prevention, creating safe working conditions, responding to aggressions, how to defuse anger, and other components. Update: August 1998 All City employees (except for uniformed police who have received training through the Bureau of Police Standard and Training) have participated in a four hour "Workplace Violence: A Perspective on Causes and Cures" seminar. There were numerous positive remarks from staff regarding the usefulness and value of this workshop. This seminar will become a regular training program offered each year to those new employees joining the City workforce. All employees now wear City identification badges, as do other visitors to City offices. These represent the goals under the Workplace Violence Program assigned to Human Resources. Security improvements to the buildings, which were also recommended, are under the direction of the Public Works Department. Update: October 1998 The Public Works Department solicited additional input from vendors and prepared a new bid package for consideration. Bid materials will be available for a November 1998 bid process. Update: Goals & Tasks - Page 25 [=11 Elm - Rb Cathy Review Existing City Ordinances and Resolutions. Update: February 1998 The Records Division compiled a listing of ordinances and resolutions at the request of the City Recorder. The City Manager and Recorder met to define the scope of the task and is briefly outlined as follows: o Review, list and index Council policy decisions for the last five years. o Review the ordinance list to determine if any ordinances (not codified) appear to be obsolete and, therefore, should be repealed. o Review, list and index resolutions for the last five years. Determine if any appear to be obsolete and, therefore, should be repealed. o Contact the League of Oregon Cities and other City Recorders and inquire if they have a tracking system for policy decisions and a review schedule. Prepare a recommendation to serve as a guideline as to when a resolution or ordinance would be the proper instrument to use when requesting Council action. For example, should all policy direction and agreemei. is be adopted by resolution? Update: May 1998 A report is tentatively scheduled for the Council meeting of June 16, 1998 Update: August 1998 Activity delayed until after the nomination process has been completed for City Council elections. City Recorder has this scheduled in her goals for the coming year to establish a time for completion by the end of this fiscal year. Y Update: October 1998 City Recorder has contacted the League of Oregon Cities and three other cities to determine if other jurisdictions have procedures in place that would be helpful for Tigard to incorporate. ° More background research will be conducted and then recommendations will be made to the Manager and then to the City Council about tracking policy decisions, resolutions and ordinances. Update: Goals & Tasks - Page 26 ill fll lb Jim / Dick ® Rewrite Tigard (Development Code. Update: February 1998 • A revised Development Code was reviewed at a joint CIT meeting on January 14, 1998. It was also discussed at the February 5, 1998, CIT meeting. A joint City Council/Planning Commission meeting to review the draft code is scheduled for April 7, 1998. We hope to schedule public hearings after April 7, depending on the input/direction received from the City Council and Planning Commission. Update: May 1998 A joint City Council/Planning Commission work session was held April 7, 1998 to review the draft Code. Minor changes drafted by staff are being incorporated into the next draft to be reviewed at a public hearing by the Planning Commission on June 15, 1998. Pending the outcome of the hearing, a City Council public hearing will be scheduled. Update: August 1998 The Planning Commission held a Public Hearing on June 15, 1998 and recommended the approval of the proposed code. The City Council held a Public Hearing on July 28, 1998. Council will hold a work session on August 18, 1998 with adoption set for August 25, 1998. The ordinance is to be in effect on November 26, 1998 in order to coincide with the adoption by Washington County. Update: October 1998 Washington County will be considering code amendments in October and November. It is anticipated that the County will adopt the new regulations for an urban service area. On October 27, 1998, the Council adopted an ordinance correcting omissions pertaining to the newly adopted Community Development Code. Update: Goals & Tasks - Page 27 {:b Jim / Duane • Promote use of Metro Greenspaces funds for the Tualatin River and Fanno Creek. Update: February 1998 Consultant services were retained to accomplish this task. Contracts have been entered into with all property owners along identified portions of Fanno Creek and elsewhere in the City for property purchases. Negotiations are underway on specific properties. Update: May 1998 $50,000 has been allocated by the City and Tualatin to examine feasibility of constructing a pedestrian bridge across the Tualatin River, as well as purchasing two riverside tracts from the Tualatin Country Club and accepting a donation of a third property along the Tualatin River. The City continues to negotiate with property owners about purchase of land for greenways and open space. Update: August 1998 A study of the feasibility of attaching a walkway to the existing railroad bridge over the Tualatin has been completed with positive results. Along Fanno Creek, one property owner has dedicated a pedestrian trail easement to the City. Negotiations are underway for dedication of one piece of property. Staff is proceeding with the purchase of a piece of property and acquiring trail easements across two additional creekside properties. Update: October 1998 Negotiations are on going with one of the two remaining owners of Fanno Creek property targeted for Metro Greenspaces acquisition. Staff is attempting to establish contact with the new owner of the other targeted property, which forms part of a larger tax lot. Update: Goals & Tasks - Page 28 ib Cathy ® Schedule regular Board, Committee & Bask Force Updates. Update: February 1998 CIT updates are scheduled for workshop meetings each month with a more comprehensive update scheduled for the workshop meetings during the months of September, May and August. The Planning Commission is scheduled to meet with the City Council on February 17. In addition a special joint meeting is scheduled with the Council and Commission on April 7 to review the draft Community Development Code. The Library Board is scheduled to meet with the City Council on March 17. The Finance Director is developing meeting dates for the Budget Committee, including an orientation meeting. Task Forces appointed by the City Council are scheduled when they are ready to report their findings and recommendations to the City Council. Other agencies are also scheduled during the year. The Council will be meeting with the Tualatin Valley Fire and Rescue Board on March 3. Staff is working with school officials to determine a date for a joint meeting with the School Board. Update: May 1998 All meetings noted above were scheduled and held. Staff will prepare a tentative meeting scheduled for next fiscal year. A report from the Affordable Housing Task Force is expected mid- to late- summer. Update: August 1998 Tentative meeting schedule will be proposed to City Manager by September 15, 1998. City Recorder will review past meeting schedule and upcoming tentative agendas to determine which committee/task force meetings are timely. Update: Goals & Tasks - Page 29 Oil Update: October 1998 City Recorder will be meeting with the City Manager to develop an 18-month calendar. A meeting was held with the Budget Committee on November 17 to discuss revisions to the Social Service Agency grant program and facilities planning. Update: Goals & Tasks - Page 30 Fb Cathy Define philosophy and budget for community events. Update: February 1998 Council discussed this issue at their October 21, 1997 meeting. Consensus of the City Council at that meeting was to adopt the following general "philosophy" for City events: The City's intent, when it chooses to sponsor an event is to > Provide events for Tigard citizens to enjoy. > Showcase the City to residents and others. > Provide an opportunity for non-profit organizations to raise money through an event. In addition, organizations requesting funding from the City during the budget process will be submitting estimates of the cost of City services needed for their event in addition to the cash donation requested. City staff has worked with these groups to assist them with the estimates of the cost of the services (for example, traffic control or assistance from the Public Works Department. Update: May 1998 The first year of the new procedure for the budget process was just completed. Staff will review to determine if changes need to be made to the manner in which the requests for funding were scheduled and submitted for Budget Committee review. Update: August 1998 No activity on this goal other than the City's participation in the Festival of Balloons, 4th of July Celebration and the Tigard Daze. Update: October 1998 City Recorder is working on scheduling a meeting with staff members, Mayor Nicoli and Councilor Moore to discuss with Bruce Ellis the City involvement for this next year with the Festival of Balloons. A new event, Train Days, was successfully presented to the community in September. Then, in October several community projects were completed with volunteer assistance in "Make a Difference Day." Administrative staff is now completing all the details and planning work for the Holiday Tree Lighting event scheduled for December 4, 1998, 6 I~ p.m. at the Tigard City Hall. II Update: Goals & Tasks - Page 31 (b Liz Develop duties and justification for volunteer coordinator position to serve all City departments. Update: February 1998 The job description for the volunteer coordinator was reviewed by Executive Staff prior to Council review. Council authorized funding for the position and the recruitment process is underway. Update: May 1998 Susan Koepping was hired as the Volunteer Coordinator and assumed her duties April 15. A work program is being developed and will include identification of volunteer opportunities, recruitment, outreach, coordination of training, and reporting the program's progress. Update: August 1998 This task completed with the hiring of Susan Koepping as Volunteer Coordinator. Update: October 1998 Council is receiving periodic reports on Volunteer Coordinator activities. Volunteers are assisting all departments in the City. Update: Goals & Tasks - Page 32 TO BE COMPLETED WITHIN ONE YEAR lb Gus Develop and implement a mechanism to revise development fees annually to recover costs. Review engineering fees in 1998. Update: February 1998 Any changes in fees prior to June 30, 1998 will have to go before the voters. Therefore, consideration of any engineering fee increases will be delayed until after June 30, 1998. The determination of new engineering fees to charge is currently underway. The options for fee changes will be discussed with City Council in mid-June 1998. The fees decided upon will be presented to City Council for approval in late July. The new fees will be effective January 1999. May, 1998 This task is still progressing as scheduled. The proposed new engineering fees will be discussed with City Council in mid-June 1998. The fees decided upon will be presented to City Council for approval in late July. The new fees will be effective January, 1999. Update: August 1998 Engineering Fees: This task is still in progress. Because of the heavy workload during the summer, the time frame for development of the fee structure and presentation to Council has slipped. The current plan is to discuss the proposed fees with Council in September and submit the fee package to Council for action in November. The new fees will be effective January 1999. Update: October 1998 Engineering fees will be discussed at the November 17, 1998 City Council meeting. Update: Goals & Tasks - Page 33 lb Ron • Police Funding - specialty programs: programs such as Youth Officer, GREAT, DARE, Officer at the Square, etc. must be examined. Update: February 1998 A non-profit organization is being created. One of the purposes of this organization will be to look for funding and determine resources available through volunteer-citizen efforts. Update: May 1998 VIM The Tigard Youth Association has been formed. We are waiting for the finalized non-profit paperwork to be returned to us from the State of Oregon. Board members have been selected and meetings will begin this month. Update: August 1998 Washington Square position has been expanded to cover a wider area. Washington Square has not been able to assist in the funding of the position. The Tigard Youth Association has received the tax-exempt number from the State of Oregon. Tigard Youth Association is now meeting and active - the next meeting will be on August 20, 1998. There will be a mass mailer to all Tigard businesses soliciting funds for youth programs. It will be prepared and mailed within the month. Update: October 1998 Mass mailer has gone out to all Tigard businesses soliciting funds for youth programs by the Tigard Youth Association. They will also be holding a Holiday Bazaar at Tigard High School on November 14, 1998 to raise funds. Update: Goals & Tasks - Page 34 Ib Jim Support heavy passenger rail service planning through Tigard. Update: February 1998 The Mayor and staff continue to support evaluation of heavy passenger rail through Tigard. ODOT and Washington County are evaluating consultants to help with this effort. Update: May 1998 Community Development was involved with this project, and assisted with the scope of work and consultant selection. Update: August 1998 The consultant firm of BRLO was selected to complete the next phase of the commuter rail study. The Steering Committee, which includes the Mayor, met on July 30, 1998, to hear an update on the consultant's work. The Steering Committee approved a demonstration project that will coincide with the opening of the West Side Light Rail project in September. This will include commuter rail service between Wilsonville and Beaverton, with stops in Tualatin and Tigard on September 12 and 13, 1998. Update: October 1998 The consultant continues to work on the feasibility of the commuter rail line between Beaverton and Wilsonville. The project is looking like it will be able to operate. The study will be completed in mid-November. The demonstration project (September 12&13, 1998) was very successful. Approximately 6000 people rode the train over the two days. This exceeded the estimate for ridership. The public appeared very supportive of the project. Update: Goals & Tasks - Page 35 [b Ron Participate in Youth Center Study (of private interest groups), consider the results, and determine City position on developing a youth center and youth programs. Update: February 1998 There has been no activity on this goal. Update: May 1998 No activity on this goal. Update: August 1998 There is currently no community committee or group formed to address this goal. The Tigard Youth Association is addressing the youth programs portion of this goal. Update: October 1998 There is currently no community committee or group formed to address this goal. The Tigard Youth Association is addressing the youth programs portion of this goal. Update: Goals & 'T'asks - Page 36 Fb Loreen Investigate options for a non-profit group to enhance plastics recycling opportunities. Update: February 1998 Non profit groups are not able to provide enhanced plastics recycling opportunities for the community because there is no market for the material. Tigard has joined other communities in working with the Governor and Metro to develop more recycling markets for materials, including plastic. Update: May 1998 Status is the same as stated above. No change. Update: August 1998 Discouraging news....... Joint Task Force at the State level, has not made progress on the plastic market development issue. National Plastic Council is now suggesting that burning of plastic be considered "recycling" of the material. Update: October 1998 Metro Presiding Officer Jon Kvistad was invited to meet with Council at the November workshop meeting to discuss Metro's efforts in the area of plastics recycling. Update: Goals & Tasks - Page 37 TO BE COMPLETED WITHIN TWO YEARS ~b Jim Planning Studies Washington Square Scholls Update: February 1998 A consulting team, consisting of John Spencer, Lloyd Lindley, Cogan Associates and Kittelson, have been hired to complete the Washington Square master planning effort.. A work program is currently being negotiated with ODOT. The Beaverton Murray/Scholls Town Center master planning effort was only recently started. Staff is participating on the technical advisory committee on the project. Update: May 1998 ODOT has approved the work program and a task force is being formed to begin the master planning process. Update: August 1998 The Task Force has met twice and has developed guiding principles for the master planning effort. Update: October 1998 The Task Force has continued meeting and has toured the Washington Square area. A public "open house" was held at Washington Square mall and at the Metzger School. Information was obtained at these open houses from the public regarding their concerns for the area. That information is currently being compiled. e Update: Goals & Tasks - Page 38 Fib Liz C Improve Media Relations Update: February 1998 Since the last reporting period, new reporters have been assigned to Tigard at the Times and The Oregonian. Staff will continue to monitor media response to the City's press releases and invitations to cover events. In addition, meeting will be scheduled before the next report to Council with the editors of The Oregonian, Times and Regal Courier. Update: May 1998 The Assistant to the City Manager attended a half-day workshop on working with the press. Weekly contacts with staff from the Oregonian and Channel 2 News have been initiated and the Assistant to the City Manager will revise records documenting press contacts. Update: August 1998 Weekly contacts with the Times and Oregonian are ongoing. Channel 2 is contacted at least twice a month. A media diary has been initiated to document press contacts. Update: October 1998 Staff continues to contact the Times and Oregonian on a regular basis. Contacts are documented in a media diary. Contacts with Channel 2 have also been maintained with some good results. Train Days and the North Dakota traffic-calming meeting were both covered by Channel 2 and received newspaper coverage. Update: Goals & Tasks - Page 39 Fb Jim Implement Tigard's approach to working/dealing with regional issue coordination. Update: February 1998 Council has authorized City participating in the McKeever/Morris Group's coordinating efforts (Growth Management Caucus) coordinating efforts to track Metro issues. Update: May 1998 Staff and Councilor Moore have attended caucus meetings and staff has met with McKeever/Morris to provide input on what services they can provide to the City. Update: August 1998 Staff has continued to receive information from McKeever Morris regarding regional issues. Update: October 1998 Staff has continued to receive information from McKeever, Morris regarding regional issues. 11 The City has intervened in the LUBA challenge of Metro's action on Title 3 issues. Update: Goals & Tasks - Page 40 Fb Liz / Loreen e Implement Vision Goals Update: February 1998 The "Tigard Beyond Tomorrow" report has been issued. Staff will incorporate the action plan activities into work programs and budgets as appropriate. Before the next Council update, staff will make presentations to community groups and schools on the report and describe how citizens can get involved. Update: May 1998 Refer to goal "Conduct Visioning Process" on Page 14. Update: August 1998 Refer to goal "Conduct Visioning Process, on Page 15. Update: October 1998 Refer to goal `Conduct Visioning Process" on page 14. is\adm\cathy\council\goals98.doc Update: Goals & Tasks - Page 41 Ell Council Goals Maximize opportunities for citizens to participate and contribute through an effective VOLUNTEER PROGRAM. Identify the City ' s Commitment to PARK FACILITIES AND RECREATION programming to the year 2010 N _ s, ./ )",. .:.. ... ).... .. .k,,.. ,. . .,:...,....". : ........./1„: 7,...A. .. . .tf.: . .. , ., i). . .N . .. . . . .4.,......., . .. . . . . .. . . , .. , . . .. . . .. .. . , . . 1. . 6.1 . c::::. :::1:: .:(:::. 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