The URL can be used to link to this page

City Council Packet - 08/11/1998;e CITY F TIGARD TIGARD CITY COUNCIL MEETING AUGUST 11, 1995 COUNCIL MEETING WILL BE TELEVISED i:%adrn*Accpktl.doe 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council FROM: Liz Newton, Assistant to the City Manager DATE: August 7, 1998 SUBJECT: August 11, 1998 Council Agenda Material Attached is a revised agenda for the August 11 Council meeting. Item 3.2 has been changed because the Mayor's Appointments Advisory Committee is not prepared to make a recommendation on the Budget Committee appointments. Item 3.3 has been postponed for 2 weeks as John Roy has been called out of town on a family emergency and won't be available to respond to questions from Council. The Long Term Water Supply discussion has been moved from the study session to the business meeting as item 5. The facilities ballot measure is now item 6 and the Charter amendment ballot measure is now item 7. Also enclosed are replacement materials for three agenda items. Agenda item 3.2 has been revised to reflect an appointment to the Planning Commission only at this time. The Mayor and Councilor Scheckla will be prepared to discuss the Budget Committee appointments during the study session. The resolutions for the two ballot titles have been revised to address issues raised by Councilor Hunt. Memos detailing the changes are in front of the revised information. Please contact Bill or me if you have questions. I:VIDMILIZ1811 CCMMO. DOC Revised 8/6/98 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a futuW Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - AUGUST 11, 1998- PAGE 1 AGENDA 6:30 PM STUDY SESSION > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. This Executive Session is being held under the provisions of ORS 192.660 (1) (d), (e), & (h). As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. > UPDATE: ATFALATI ORGANIZATION STATUS e Topic Update by Administration Department > UPDATE: TRAIN DAY e Topic Update by Administration Department 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 1.5 Call to Council and Staff for Non-Agenda Items 7:40 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:55 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Receive and File a. Tentative Agenda b. Council Calendar 3.2 Planning Commission Appointment - Resolution No. 98- 3.3 Bid Award of Library Re-Roof Project to Water Tight Roof Systems, Inc. 3.4 Training Request for Chief Ron Goodpaster to attend a training seminar entitled "Planning, Designing and Constructing a Police Facility." COUNCIL AGENDA - AUGUST 11, 1998- PAGE 2 Consent Agenda - Items Removed for Separate Discussion. Any Items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those Items which do not need discussion. 8:00 PM 4. DARE SUMMER CAMP REPORT C Report: Police Department 8:15 PM 6. LONG TERM WATER SUPPLY : Update by Public Works Department 8:30 PM 6. PUBLIC HEARING - GENERAL OBLIGATION BONDS FOR LIBRARY AND POLICE CONSTRUCTION AND OTHER CITY FACILITIES - BALLOT MEASURE PROPOSED FOR THE NOVEMBER 3,1998 ELECTION. a. Open Public Hearing b. Declarations or Challenges c. Staff Report: Administration Department d. Public Testimony: Proponents, Opponents e. Staff Recommendation f. Council Questions g. Close Public Hearing h. Council Consideration: Resolution No. 98- 8:45 PM 7. PUBLIC HEARING - CONSIDER CHARTER AMENDMENT LANGUAGE AND - BALLOT MEASURE PROPOSED FOR THE NOVEMBER 3, 1998 GENERAL ELECTION. a. Open Public Hearing b. Declarations or Challenges c. Staff Report: Administration Department d. Public Testimony: Proponents, Opponents e. Staff Recommendation C Council Questions g. Close Public Hearing h. Council Consideration: Resolution No. 98- 9:00 PM 8. COUNCIL LIAISON REPORTS 9:10 PM 9. NON-AGENDA ITEMS COUNCIL AGENDA - AUGUST 11, 1993- PAGE 3 9:20 PM 10. EXECUTIVE SESSION: The Tigard City Council will go Into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. This Executive Session is being held under the provisions of ORS 192.660 (1) (d), (e), & (h). As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 10:00 PM 11. ADJOURNMENT I:14DM%CATHMCA1980811 RDOC COUNCIL AGENDA - AUGUST 11, 1 990- PAGE 4 Agenda Item No._ Meeting of q 161z TIGARD CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 Y STUDY SESSION > Meeting was called to order at 6:30 p.m. by Mayor Jim Nicoli > Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf, and Ken Scheckla. > Staff Present: City Manager Bill Monahan; Police Chief Ron Goodpaster; Finance Director Wayne Lowry; Asst. to the City Manager Liz Newton; City Recorder Catherine Wheatley; Public Works Director Ed Wegner; Legal Counsel Jim Coleman; and Library Director Melinda Sisson. > Space Committee Members present: Larry Beck, Lonn Hoklin > EXECUTIVE SESSION The Tigard City Council went into Executive Session at 6:30 p.m. under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. > Executive Session adjourned to Study Session at 6:50 p.m. > UPDATE: TRAIN DAY Mayor Nicoli reviewed in detail the arrangements for Train Day on September 24 and 25 during which the No. 700 Steam Engine, a diesel engine, and several restored baggage cars would be on display in downtown Tigard. He said that tours would be given during the school day for all the fourth and fifth graders in both the public and private schools with the late afternoon left open for public viewing. He noted the volunteers working the event. He mentioned the for fee passenger trips running on Saturday from Tigard and on Sunday from Beaverton. Mayor Nicoli asked the Council to come on Thursday morning for a group picture in front of the No. 700 steam engine. He reviewed the $5,000 funding for the event: $2,500 from Tigard, $1,000 from Tualatin, and $1,500 from the Rotary Club. He spoke to informing the local businesses of the event so they could get involved also. He suggested that MacDonald's (who has indicated interest) supply drinks for the volunteers. He explained that the volunteers were there primarily to help the handicapped children and adults participate to the fullest extent possible. > UPDATE: ATFALATI ORGANIZATION STATUS Mayor Nicoli reported that Atfalati has hired a Portland State University intern to research the process for creating a recreation district and meet with the appropriate agencies. He said that the County has requested an in-depth feasibility study that would require a consultant, and stated that they would fund half the study, provided Tigard formally requested them to do so. He spoke to allowing Atfalati to spearhead this effort to create a recreation district on the theory that an attempt by a private group to do so would be better supported by the public than an attempt CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 1 by the City or the County because the City or the County could be perceived as finding another thing to tax the people for. Mayor Nicoli reviewed the basic process by which a recreation district was created. This included a vote to create a specia? district, a vote on a Charter that gave them taxing authority and set up their Board and election process, and the assessment of a levy for operating money. He confirmed that technically this recreation district would replace the Atfalati organization. He explained that Atfalati would come to the City with three options looking at Tigard, Tualatin and Sherwood as separate areas. He indicated that the intent was not to force Tualatin or Sherwood to join Tigard in this effort but to present the possibilities of a recreation district. The Council discussed the possibility of turning Tigard city and school fields over to a recreation district for maintenance and operation. Mayor Nicoli stated that a feasibility study would help identify the issues in a recreational district, such as which age ranges it could serve, what kinds of activities did the various age ranges want, and what were the costs associated with such programs. Councilor Scheckla suggested that Tigard put on outdoor concerts at one of their parks, similar to the outdoor concert Sherwood was putting on this Wednesday evening. • Mayor Nicoli commented that personally he wanted to provide for more maintenance for and investment in the common areas (i.e., parks, pathways) by negotiating with a recreation district to take over the responsibility for the maintenance and operation of these public facilities. He held that a recreation district could maintain them at a high standard and take pressure off the City maintenance staff who were trying to cope with a substantial increase in public property. Councilor Rohlf asked if Atfalati had the stability and financial base to be the driving force behind this effort. Mayor Nicoli said that they had every athletic group in Tigard, Tualatin, and Sherwood signed up with them. He noted their stated commitment to campaigning for the district. He reiterated the County's and Council's support of their plans. Mayor Nicoli commented that the athletic groups hoped that a recreation district taking over the city and school fields would relieve them of the high fees they had to charge their participants in order to pay the fee charged by the District for use of their fields. He said that the District did accept field upgrades and annual maintenance in lieu of cash payments from the athletic groups. He mentioned his perception that the District would support a recreation district (even though they have not publicly said so) because it could help them in their current financial situation. Councilor Rohlf asked if the Mayor thought that Atfalati would have more credibility going to Sherwood and Tualatin than Tigard would. Mayor Nicoli commented that the Sherwood City Council did not think a recreation district would be supported by their voters, given their recent approval of a new YMCA building and athletic fields, but the Sherwood athletic groups disagreed, contending that they could easily get the necessary votes. He noted Tualatin's similar belief that their voters would not support a recreation district, given their excellent park system and recent expenditure of $1 million on a park, and the Tualatin athletic groups' similar disagreement, given the lack of athletic fields at those parks. Mayor Nicoli commented that the three different sets of concerns coming from Tigard, Tualatin, and Sherwood lay behind the three zone study proposed by Atfalati. He said that they did not want to make it an "all or nothing" situation. Bill Monahan, City Manager, indicated that staff expected to be contacted by Atfalati. They CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 2 would keep the Council informed of the situation. > Willamette Water Mayor Nicoli reported on a meeting that he, Ed Wegner, Paul Hunt, and Bill Monahan had with Commissioner Eric Stern and Mr. Rosenberger of Portland to discuss the water situation. He said that the anti-water groups from Portland did not represent the Portland City Council's position. Portland was interested in seriously discussing this issue with Tigard and the other communities to find a reasonable solution. He mentioned the $3 million study Portland has commissioned to study what it would cost to get Bull Run water to the surrounding communities. He pointed out that the Portland study and the Consortium's Willamette River study would be done around the same time, which would provide a more in-depth analysis of the situation. Councilor Hunt agreed that it was a good meeting. He said that while he still questioned whether or not Portland could provide water to Tigard at a price they could afford and on a timely basis, he did believe that they were sincere in wanting to discuss the matter. Councilor Rohlf suggested measuring the objectives of these studies against the objectives of the Murray Smith study done several years ago. Ed Wegner, Public Works Director, reported that he and Liz Newton, Assistant to the City Manager, have developed a six month calendar for this issue. He said that they scheduled Phil Smith at the October work session to review those objectives with the Council to make sure that they are still valid. Councilor Rohlf asked if there was time to review the objectives through the CIT process. Mr. Monahan commented that the CIT process was not necessarily the most appropriate forum to review those objectives. Ms. Newton said that they scheduled water forums in the public involvement program. Councilor Hunt commented that the CIT meetings were packed with special interest groups from Portland whereas they wanted the Tigard citizens to decide what they wanted to do, not an outside group deciding for Tigard. Mayor Nicoli reviewed an earlier suggestion of his to investigate installing the infrastructure necessary to separate delivery of non-potable water for irrigation purposes (especially to the large commercial users) from potable water for drinking purposes. He held that a dual system could take the pressure off the drinking water supply and reduce the cost of water. He cited the City of San Diego's requirement that new subdivisions lay in dual piping systems and their program to route residential "gray water" into the ground table instead of to the sewage treatment plant. He commented that the "gray water" program would not work in Tigard soil. Mayor Nicoli spoke to funding a small study to look at this issue with the City capitalizing the costs of laying in the infrastructure and recouping the expense by selling the water. > Mayor Nicoli adjourned the study session at 7:41 p.m. 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board Mayor Jim Nicoli called the meeting to order at 7:45 p.m. 1.2 Roll Call Councilors Scheckla, Hunt, Moore, Mayor Nicoli, and Rohlf were present. CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 3 1.4 Council Communications Councilor Scheckla reported that the Housing Task Force would most likely have a report for the Council in mid-October. Councilor Rohlf reported that the North Dakota Task Force wanted to poll a larger area to get feedback from the surrounding neighborhoods regarding the traffic calming devices. Consequently their report to Council would be delayed from the scheduled August 25 date. 1.5 Call to Council and Staff for Non-Agenda Items Mr. Monahan requested postponement of Agenda Item No. 5 as further information became available. Councilor Scheckla asked for an update on the Saturday parade. Mr. Monahan reviewed the parade route and arrangements for the Council vehicles. 2. VISITOR'S AGENDA Jack Myers raised the issue of citizens who improved city land at their own expense, noting that there apparently objections were raised. He requested establishing a dialog between the City and the property owners regarding this matter. He pointed out that these citizens were taking care of city land that was not taken care of for many years. He mentioned that the Riverwood residents backing up to the Greenway along the Tualatin River at Pick's Landing have collected money to give to the City to pay for mowing the Greenway directly behind their houses. Mr. Myers explained that these residents, working with a City employee who has since left the City, turned that area into a park complete with his rose garden. He said that he did not claim that area as his property, and that he welcomed people into the rose garden where they could cut flowers and enjoy the garden. He said that both Riverwood and Summerfield were upset at comments made regarding this issue. He offered to help resolve the situation in any way he could. Mr. Monahan explained that three months ago staff brought this matter to the Council at a study session (not all the Council was present) because of concern that the property lines between city property and private property have been lost over the years. He said that sometimes the property owners made improvements with the City's knowledge and sometimes without the City's knowledge but the situation needed to be clarified and policy set. He mentioned a potential liability for the City in having a playground structure on City property that was not owned by the City and not properly maintained. He agreed with the need for dialog. He cited an example of a property owner who filled in the greenway 30 feet beyond his property line in the mistaken belief that it was his property. Mayor Nicoli commented that he had not been aware of this issue. He pointed out that the City has always insisted that the adjacent property owner maintain the property from the curb to the property line in front of his house, and taken seriously any damage done to that strip. He said that while they did not want people to encroach on city property, they did not mind people caring for property beyond their own property as long as they understood that it was not their property and showed some responsible behavior. CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 4 Mayor Nicoli said that staff's com;cm was people aggressively taking over city property without that understanding, and creating structures or improvements that put the City in a potentially liable position. Mr. Monahan said that aff could bring back the materials for discussion at the September work session meeting. Mayor Nicoli asked Mr. Myers to contact the other property owners and encourage their input at the next discussion of this issue. Mr. Myers suggested establishing a program called "Safeguard" in which citizens acquired a piece of city land for improvements and maintenance at their expense with the clear understanding that it was city property and open to the public at any time. The person would be claiming the property solely for the purpose of beautifying the area. Mr. Monahan mentioned the need to consult the City's Parks Master Plan to see what plans have been made for any given area. Mr. Myers said that prior approval would be required in his suggested program. Councilor Scheckla mentioned another issue of cars and other junk left in yards, creating an unattractive situation. Mr. Myers noted another problem of people dumping debris and trash on public land. Mayor Nicoli said that was a problem throughout the city, and under the purview of the Code Enforcement Officer. He stated that he has been trying to work with Tualatin Malley Fire and Rescue and DEQ to get permission for limited burning of debris in some of the greenways, giving the difficulty of hauling out that debris. He mentioned increasing people's awareness of the recycling and yard debris programs available to citizens. 3. CONSENT AGENDA Mr. Monahan confirmed that the consultant for Cook Park item was pulled from the agenda. Councilor Scheckla asked for an update on item 3.4. Police Chief Ron Goodpaster explained that he wanted to get training on building, constructing, and facilitating a new police building. He said that the International Association of Chiefs of Police offered the only training he has found on this matter. Motion by Councilor Rohlf, seconded by Councilor Hunt, to approve the Consent Agenda. Motion was approved by unanimous voice vote of Council present. (Councilors Scheckla, Hunt, Moore, Mayor Nicoli, and Rohlf voted "yes.") 3.1 Receive and File: a. Tentative Agenda b. Council Calendar 3.2 Planning Commission Appointment - John Olsen - Resolution No. 98-44 3.3 Bid Award of Library Re-Roof Project to Water Tight Roof Systems, Inc. 3.4 Training Request for Chief Ron Goodpaster to attend a training seminar entitled "Planning, Designing and Constructing a Police Facility." 4. DARE SUMMER CAMP REPORT Chief Goodpaster introduced Officer Sheryl Hueras, Youth Services Officer, and Officer Rick Peterson, School Resource Officer. The Chief reviewed their work in the City youth programs, such as DARE, GREAT, and Peer Court. He mentioned that they co-founded the CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 5 Tigard Youth Association, a non-profit organization used to solicit funds to support these programs. Officer Peterson reviewed in detail the development of the DARE Summer Camp. He explained that they asked for permission to proceed with their own camp when Washington County did not provide one as they have in past years. He said that they decided on a maximum of 35 kids with high school students serving as mentors. He mentioned the activities they planned, the use of state passenger vans for transportation, and the donations received in materials and food. He said that the School District allowed them to use two gymnasiums at an elementary school. Officer Peterson said that the camp was successful and enjoyed by the 18 youth who participated and the 12 high school mentors. He said that in the future they hoped to expand to include one week of courses and a three-night camping trip for the older kids, similar to a Milwaukie program. Councilor Scheckla said that he liked what the officers were doing with the camp. He asked if there was any outreach to minorities. Officer Hueras reviewed their efforts to include minorities, noting that four of the 10 minority students who applied attended the camp. Officer Peterson mentioned that they sent out the program letter in Spanish also, and that their bilingual resource person contacted the 10 families to explain the program in detail. Officer Hueras commented that the kids who attended this year were their best advertisement for the program because they would tell their school friends about it. She confirmed that the Tigard Times ran an article on the camp after it was over. Chief Goodpaster reviewed the Tigard Youth Association's public relations and fund solicitation work targeting the business community. He mentioned grants they have already received, including a $500 grant from Mervyn's. He said that he would prefer to get the community to support this program without going through the Council budget process, as other social service groups did. He noted how well Officer Hueras, Peterson and Tim Zeller worked as a team in working with the schools and youth in the community. 5. LONGTERM WATER SUPPLY: UPDATE This item was continued to a later meeting. 6. PUBLIC HEARING - GENERAL OBLIGATION BONDS FOR LIBRARY AND POLICE CONSTRUCTION AND OTHER CITY FACILITIES - BALLOT MEASURE PROPOSED FOR THE NOVEMBER 3, 1998, ELECTION a. Mayor Nicoli opened the public hearing. b. Declarations or Challenges: None c. Staff Report Mr. Monahan mentioned that the Space Committee (comprised of staff, citizens and a Council representative) has worked for over a year on developing proposals to address the library, police, and administration space needs. He noted their recommendation to place a measure on the November ballot to build a new library facility, a new police facility, and upgrade the existing city facility. CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 6 Ms. Newton, presented the resolution containing the ballot title and the proposal to authorize the Council to sell bonds for up to $17.8 million for the construction of new library and police facilities and to upgrade other city facilities. She explained that these general obligation bonds would be retired in 20 years with a property tax rate repayment of 48 cents/$1000. She said that staff would develop a firmer proposal to use in the citizen education program regarding this ballot measure with the initial presentation scheduled for the September 3 CIT. d. Public Testimony Cathy Wheatley, City Recorder, noted receipt of a letter from Sheila Greenlaw Fink, Executive Director of Community Partners for Affordable Housing, in support of the ballot measure. e. Staff Recommendation Ms. Newton recommended approval of the resolution. L Council Questions Councilor Rohlf stated that he understood that these bonds would have a net zero effectlon voters' pocketbooks because it would replace the ten year road bond retiring at the same time as this new bond went into effect. Ms. Newton confirmed that voters would pay approximately the same rate per $1000. Councilor Moore agreed that the City needed an expanded facilities in order to house its staff and library appropriately. He expressed his strong concern that they were addressing this need without addressing the transportation and traffic issues that Tigard citizens have indicated were their top priority. He said that, while he would support the facilities measure, if asked, he would tell citizens of his belief that the City needed to more thoroughly investigate the transportation and traffic issues. Councilor Rohlf concurred with Councilor Moore's comments. He agreed that they needed to expand facilities, and that if they did not do it now, they would do it later at higher price. He expressed his concern that the election contained no transportation measures but noted the major transportation study scheduled shortly. He mentioned another concern that the voters might not support an additional expensive transportation measure in addition to a $17 million facilities measure. Councilor Hunt referred to his support for transportation Council goal for the last two years. He agreed that the transportation issues had to be faced. He cited the survey results that showed that voters would vote for street bonds on top of a facilities bond. Councilor Rohlf commented that eventually they would reach a point where voters would say no. Mayor Nicoli stated that the Council had a responsibility to deal with both the facilities and the transportation issues. He mentioned the Council's goal to develop a street improvement program similar to the one passed 10 years ago and the MSTIP program, a project that would take two years. He said that his personal goal was to see that measure on the November 2000 ballot. He pointed out that the Space Committee worked on this facilities recommendation for over a year while Council has struggled with space needs issues for several years. He held that it took time and the right set of circumstances to bring these matters to the voters. He emphasized that he did intend to move forward with transportation issues. CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 7 Councilor Scheckla expressed his concern that this discussion has weakened the City's position on the facilities bond by indicating a lack of support for the bond in light of the concern over transportation issues. Councilor Moore clarified that he agreed on the need for the facilities bond but he was equally concerned about the transportation issues, matters that were of equal or greater importance to the public. g. Mayor Nicoli closed the public hearing h. Council Consideration: Resolution No. 98-45 Motion by Councilor Hunt, seconded by Councilor Scheckla, to adopt Resolution No. 98- 45. The City Recorder read the number and title of the resolution. RESOLUTION NO. 98-45, A RESOLUTION OF THE CIYT COUNCIL OF THE CJYT OF TIGARD SUBMITTING TO THE VOTERS A PROPOSAL TO AUTHORIZE THE TIGARD CITY COUNCIL TO SELL BONDS UP TO $17,800,000 FOR A LIBRARY, POLICE AND OTHER CITY FACILITIES TO BE VOTED ON AT THE NOVEMBER 3, 1998, GENERAL ELECTION. Motion was approved by unanimous voice vote of Council present. (Councilors Scheckla, Hunt, Moore, Mayor Nicoli, and Rohlf voted "yes.") 7. PUBLIC HEARING - CONSIDER CHARTER AMENDMENT LANGUAGE AND BALLOT MEASURE PROPOSED FOR THE NOVEMBER 3,998, GENERAL ELECTION a. Mayor Nicoli opened the public hearing. b. Declarations or Challenges: None c. Staff Report Mr. Monahan stated that this resolution placed two housekeeping amendments to the Charter on the November ballot. He said that the first one dealt with the contradiction in the Charter regarding who appointed the Finance Officer. He explained that the amendment clarified the confusion between the Budget Officer, the Financial Officer, and the Finance Director by removing the Finance Officer from the list of City Charter Officers, leaving the City Manager, the Municipal Judge, the City Recorder, and the City Attorney as the Charter Officers. In the past, the Budget Officer has been the City Manager and the Finance Officer has been the Finance Director. Mr. Monahan said that the second housekeeping amendment added language to clarify that if the Council President position was vacated the Council office he or she held, then the Council by ballot would choose from its membership a person to act as President of the Council until the next president was chosen pursuant to the approved procedure. d. Public Testimony: None. CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 8 e. Staff Recommendation Mr. Monahan recommended adoption of the resolution to place this matter before the voters on November 3, 1998. E Council Questions: None. g. Mayor Nicoli closed the public hearing. h. Council Consideration: Resolution No. 98-46 Motion by Councilor Rohlf, seconded by Councilor Hunt, to adopt Resolution No. 98-46. The City Recorder read the number and title of the resolution. RESOLUTION NO. 98-46, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TIGARD SUBMITTING TO THE VOTERS A PROPOSED CHARTER AMENDMENT TO BE VOTED ON AT THE NOVEMBER 3, 1998, GENERAL ELECTION. Motion was approved by unanimous voice vote of Council present. (Councilors Scheckla, Hunt, Moore, Mayor Nicoli, and Rohlf voted "yes.") 8. COUNCIL LIAISON REPORTS 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION The Tigard City Council went into Executive Session at 8:50 p.m. under the provisions of ORS 192.660 (1) (d), (3), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. > Executive Session adjourned to Study Session at 8:55 p.m. > STUDY SESSION • Jim Hendryx, Community Development Director, referred to the Council questions regarding bid award for Cook Park. He referred to the Council rules for making decisions with regard to bid award. • Mr. Monahan reported that the Raz hearing was going to LUBA on September 17. He said that Jim Coleman and his office have been working cooperatively with Jack Orchard, the neighbors' attorney, per Council direction. • Mr. Monahan reviewed the Council filings to date. Mayor Nicoli and Mr. Martin have filed for Mayor and Councilor Scheckla and Mr. Benner have filed for Council. He said that Mr. Provancher and Joyce Patton have picked up petitions. • Mayor Nicoli said that he would report next week on the meeting that he and Councilor Moore had with Bruce Ellis regarding the Festival of Balloons. He said that Mr. Ellis did not want the Festival turned into a Chamber of Commerce event, although he did not mind Chamber members helping out. He reported that Mr. Ellis indicated that he would remain involved at a reduced level. CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 9 • Mr. Monahan asked if Council wanted staff to respond to the last letter received from Gene McAdams. Mayor Nicoli said that he believed that the City has answered Mr. McAdams as fairly and positively as it could on the issues of concern to the Council. He stated that he believed that neighborhoods should decide for themselves how to handle their issues. • Councilor Moore advised the Council that he has instructed the people with whom he worked at PGE that nothing regarding the Dolan project was to go through him; anything to do with that project was directed to his boss for review and approval. Mr. Monahan commented that staff has granted flexibility to the Dolan project regarding construction noise requirements but in doing so, they were still trying not to impact other people in the area. • Mr. Monahan mentioned that, while the Riverwood neighbors did give money to the City to mow more of the greenway than they normally would have, the staff never intended to mow it so that the neighbors could take it over. He said that staff was working with the property owner who filled in 40 feet of city land in the mistaken belief that he owned it and then came to the City to try to acquire the land. • Mr. Monahan raised the issue of Liz Newton's position. He reviewed how her position evolved over the years from a Public Information position to the Assistant to the City Manager position. He said that now he would like to move her to an Assistant City Manager position to give her the authority to act in his stead when he was not present. He said that he and Sandy Zodrow have developed a job description. He stated that money was not an issue at this time. The Council discussed the request. Mr. Monahan agreed that eventually money would come into play. Councilor Scheckla asked to see the financial aspects. He also suggested discussing this issue after the November election. Councilor Rohlf supported moving forward, commenting that recognition was equally important. Councilor Moore concurred with Councilor Rohlf. Mayor Nicoli commented that he had understood that the Assistant to the City Manager position would eventually become the Assistant City Manager position. The Council agreed to direct staff to return with the job description and financial information. Councilor Hunt asked for clarification when staff would update the Council on the water project. Mr. Monahan said that the update had been scheduled for this evening but was postponed. e Councilor Hunt asked when the Cook Park Task Force would be updated on the City's progress. Mr. Monahan said that meeting would be held following selection of the consultant. He said that the consultant selection was pulled because of Mayor Nicoli's concerns about the consultant recommended by the selection committee. Mayor Nicoli said that he wanted to discuss with the selection committee their reasons for their recommendation. Councilor Moore asked what the public relations firm hired by the Consortium has done. Mr. Monahan mentioned work on newsletters and press releases. Councilor Scheckla commented that he saw programs in opposition to the water issue broadcast on TVCA. Mayor Nicoli explained that those were rebroadcasts of programs recorded prior to the petition filing deadline. He reiterated that Commissioner Eric Stenn told them that the special interest groups were not speaking for the City of Portland. Councilor Hunt stated that Portland supported each group proceeding with its study but Commissioner Stenn was not taking a position for or against the Willamette River. , Councilor Hunt noted that the Consortium now had Portland's attention. The Council agreed on CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 10 the need to explore the ownership and control issues involved. 11. ADJOURNMENT: 9:27 p.m. athenne Wheatley, Cit Recorder CITY COUNCIL MEETING MINUTES - AUGUST 11, 1998 - PAGE 11 Date: qz'~' 14-6 AD eurm _ COMMUNITY NEWSPAPERS, INC. Legal P.O. BOX 370 PHONE (503) 684-0360 Notice TT 9 2 0 0 BEAVERTON. OREGON 97075 Legal Notice Advertising *City of Tigard * ❑ Tearsheet Notice 13125 SW Hall Blvd. *Tigard,Oregon 97223 * ❑ Duplicate Affidavit *Accounts Payable * AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss' 1, Kathy Snyder being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of thdTi Bard-`T'ual at i n T; mes a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tigard in the aforesaid county and state; that the Tigard City council Review Board Meeting a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: August 6,1998 OFFICIAL SEAL A JACQUELINE ARELLANO Subscribed and swor to be ore me thi NOTARY PUBLIC-OREGON O COMMISSION NO. 301011 , , MY COMMISSION EXPIRES JUNE e. 2001 ( / V Notary Public for Oregon My Commission Expires: AFFIDAVIT CITY COUNCIL AND LOCAL,C REVIEW BOARD MEETING 98 - 6:30 P.M. TIGARD LL - TOWN HALL 13123 SW HALL ARD, TIGARD, OF-EGON * Discusstion/Undate Tonics . - Atfalati Organization Status - Long Term Water Supply - Train Day DARE Summer Camp * Public Hearings - Proposed Ballot Measures for the November 3, 1998 Election - 'General Obligation Bonds for Library and Police Construction and City Facilities Renovation Charter Amendments 'M200 - Publish August 6, 1998. s AA S 0E N LPA` TEIRI A0► 1T~ IrD1 IN T : ~Ms~~u$i1~1; (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE 4 X"f'Y~ e S 6z O-z^4i`f TOPIC STAFF CONTACTED /~fi.SS riLOrIeV rO t," 6cJ• "~Kt laez iv Agenda Item No. CA Meeting of c+`~ o ~ . o o a o A 3 u u ate} w ~ ~ 3 3 all ~ a d A ~ ~ ,O 0 U 'an a ' b Q ~ ~ ~ N a > Q . c5 c r y O ,C7. ~ c ea U ~ a~[i d o p Ai M O p 607 v ea O~ ~ •a°n ~ d ¢ ~ ¢ O G ~ ~ o\ 1.4 00 cn {ter y Q U N A ~ ~ 00 ~ ~ v ° A fl V v v a° ~ A O ° C E ~ a7 PL. C C F Q A rte- C~ O N 171 ~ 4r N A O ra C7 cn ' U C7 00 0 3 0 0 v FS U ~ U U Q 0 A V ~ N y C ~ C W A L+ w ~ ~ H M 'y a7 c w ~ p. .°d ~ F cva CO,) c oo b a7 Z ~n ea ~ > 03 U 4. 3 pq w. U y o ~ C o A y wo k, a W ° wl v o cz 7 6 .0 ° .A y ~ ~ 83 A C's a cc H ¢ ~ i b $ g S ~ ~ y " c 0o A ¢ c cx M M ~ on U U a 1 4 W N A w x > a Q F O U an F Agenda Item No., MEMORANDUM Meeting of 10 CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council FROM: Bill Monahan, City Manager DATE: August 4,1998 SUBJECT: COUNCIL CALENDAR, August - October 1998 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. August *11 Tues Council Meeting (6:30 p.m.) Study Session - Business Meeting 13-15 Thurs - Sat Tigard Daze - Main Street * 18 Tues Council Workshop Meeting - (6:30 p.m.) * 25 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting September 7 Mon Labor Day Holiday - City Offices Closed *8 Tues Council Meeting (6:30 p.m.) Study Session - Business Meeting * 15 Tues Council Workshop Meeting - (6:30 p.m.) * 22 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting October * 13 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting * 20 Tues Council Workshop Meeting - (6:30 p.m.) * 27 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting iAndm\csthy\cound1\ccc91.doc AGENDA ITEM # FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE _Appointment to the Planning Commission PREPARED $Y; SU K=ning_ AL' DEPT HEAD OK CITY MGR OK Appointment to the Planning Commission. Adopt the attached resolution appointing John Olsen to the Planning Commission. On July 27 and 28, 1998, the Mayor's Appointment Advisory Committee interviewed candidates for the vacancy on the Planning Commission. Attached is a resolution which, if adopted, would approve the appointment recommended by the Mayor's Appointment Advisory Committee. Delay action on the appointment. VISION TASK FORC GOAL AND ACTION COMMI ITEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. FTS NOTES none 0 1: W DM\SUSANK\TASKFORC\SUMM3.DOC Agenda Item No. Meeting of / v CrrY OF TIGARD, OREGON 001 NCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of Cook Park Master Plan Design Contract PREPARED BY: 4 DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCH, The issue before the council is the bid award to Kampe Associates Inc. for providing engineering, design, contract writing, contract administration and inspection services for the expansion of Cook Park for the amount not to exceed $294,672.00. Staff recommendation is that council award the contract to Kampe Associates. INFORMATION SUMMARY Fifty-seven (57) requests for the RFP for the Cook Park Master Plan Expansion Design Project were requested UdLh three (3) proposals received. Interviews were held on Monday, 20 July 1998, of the three proposers. bers of the interview panel includes V&inie Nguyen (Engineering Manager), Dick Bewersdorff (Planning Manager), John Roy (Froperty Manager), Dave Crisman (Tualatin Trills Parks & Recreation Operations Manager), and Gary Stephens (Atfalati Prrk & Recreation District Representative). The proposers were Kampe Associates, Kurahaslu & Associates Inc., and Waker Associates Inc. Each proposer put together a team of consultants from each of the disciplines gnat are necessary for the design of the master plan, i.e., architect, civil engineer, landscape architect, wetland I rolcgist, etc. It is the consensus of the interview panel that Kampe Associates was the most qualified team based on their understanding and approach of the project, direct experience with the park master plan , extensive experience and background with parks/recreation projects, and the ability of staff to work with the team. Kampe Associates presented a better understanding of the complexities of a sports field riesign in a flood plain, and were sensitive to the issues related to active and passive use of the park Kampe Associates has more experience in using volunteers for some aspects of a project like this rather than for just wetland enhancements and tree planting. OTHER ALTERNATIVES CONSIDERED 1. Consider a contract with one of the other two proposers. 2. Reject all proposals and re-advertise for proposals. n Ask. VISION TASK FORCE GOAL AND ACTION COMNII'ITEE g'~TE~Y Awarding this contract to Kampe Associates would help to achieve the council action plan for developing a community wide partnership, developing and udlizing existing park fiicihties and properties, develop interest and representation for non-athletic recreational needs, and educating partners/dflzens regarding community recreation needs and available facilities. FISCAL NOTES In the budget for FY 1998/99 $600,000.00 is identified for the Cook Park Expansion Project from which the consultant fees would be paid. If the contract is awarded to Kampe Associates then there would be a period of time in which the consultants, city staff; Atfalati representative, and Cook Park Task Force would meet to better identify the scope of the project and actual costs related to the scope. The total dollar amount may very well come in under the not to exceed $294,672:00, but we need to clarify the scope in order to achieve that reduction. C 11 L` Proposal for: OREGON Cook Park - Master Plan Architectural/Engineering Services July 1. 1998 CITY OF T IGARD Alft July 1, 1998 KAMPE ASSOCIATES PACTRUST BUSINESS CENTER - BUILDING C 16154 S.W. UPPER BOONES FERRY ROAD Mr. John Roy PORTLAND, OREGON 97224 (503) 624-7277 . (800) 456-5719 City of Tigard FAX w.fto.com/-kampe kampeOfta.com . http://ww 13125 SW Hall Blvd Tigard, OR 97223 Re: Proposal for ArchitecturaUEngineering Services Cook Park - Master Plan Dear Mr. Roy: Kampe Associates Inc. (KAI), and our associated subconsultants, are pleased to present our proposal for design services for.the above-referenced Project. We have assembled a multidisciplinary team of senior personnel that specialize in the planning and design of park improvements. Firms that comprise this team have direct working experience and knowledge of Cook Park, having worked together on the original Master Plan several years ago, as well as the c»rrent updatted MaZLer Plan. Firms that make up the Project Team with areas of expertise and project responsibility are identified below: Kampe Associates, Inc. • Project Management • Land Surveying • Drainage/Utilities • Structural Engineering • Permitting Murase Associates, Inc. • Planting • Irrigation • Trails • Interpretive • Signage John Kyle Architects ► Restroom ► Shelter ► Concessions D.A. Hogan & Associates Sports Field Design • Turf • Drainage Fishman Environmental • Wetland Enhancement • Delineation • Interpretive • Signage Edward Consulting Engineers, Inc. • Power Service/Distribution • Lighting Paul C. Hammond, Ph.D. • Butterfly Expert In summary, the KAI Team offers the following benefits that demonstrates Nve are the right team for this project: • This is a project that requires experienced key leadership with significant experience in the planning, design and construction administration of park improvement projects. KAI, in conjunction with Murase Associates, John Kyle Architects, and D.A. Hogan & Associates, specialize in providing the type of comprehensive services required for this project. • rr U:\DATA\W PDATA\PROPOSAL\9R\9R032P0 LTIG Mr. John Roy CITY OF TIGARD July 1, 1998 Page 2 • This project requires experienced management of a multidisciplinary team, and KAI provides the City of Tigard with significant project management experience working with multiple design disciplines, public agencies, and the public. KAI Team members (Kampe, Murase and Fishman) have a well-established working relationship, and direct involvement with the Cook Park Master Plan when it was originally developed, as well as for the recent update. Also, KAI has recent survey control data, and a good familiarity with the recycle wastewater pipeline to the site, having provided the design services to USA for this line. KAI has also just been selected to provide design services for separation and upgrading of the domestic and irrigation water lines for the Park, providing for greatly enhanced continuity for continuation of design services for implementation of the Master Plan work. • Even though KAI and Murase have broad experience in the layout, design and drainage of sports fields, the complexity, sensitivity and unique drainage situation associated with the Cook Park fields warrant the addition of a nationally recognized sports field specialist such as Hogan, who is a forerunner in innovative athletic field design. • Due to the uniqueness of the butterfly preserve designated in the meadow area, we have included a highly experienced lepidopterist on the project team to ensure that this feature is adequately designed for the enjoyment and ecological value desired. • The KAI Team ensures the City will have the benefit and commitment of key, senior personnel who give this project a high priority throughout the duration of the project. Ronald C. Kampe, P.E., Principal for KAI, is the sole stockholder in Kampe Associates, Inc. and will lead the Project Team. Mr. Kampe will be the primary contact for the project, and has the authority to sign the agreement with the City of Tigard. Our proposal will remain in effect for ninety (90) days after receipt by the City of Tigard. All members of our Project Team are excited about the challenging and unique aspects of implementing improvements for Cook Park. We look forward to working with you and thank you for your consideration. Very truly yours, KAMPE ASSOCIATES, INC. Ronald C. Kampe, P.E. President C7 1.':'\.DA'1'AIWPDATA\PROPOSALV8\98O32POLTIG PROJECT UNDERSTANDING/APPROACH In order to insure the implementation of the improvements as directed by Cook Park Master Plan it is appropriate to clearly define the goals and objectives as set forth in the City's overall design plan and the related project schedule, recognizing the phasing plan and target dates characterized in the request for proposal. Goal 1, Park Character The park's character shall reflect and enhance the diversity of its urban setting yet complement the adjacent scenic and natural resources of the forested areas and the Tualatin River. A. Provide for a variety of uses to promote vitality and diversity in the Park. B. Design visual elements of the Park to complement the natural and urban settings. C. Utilize the historical characters of the location in the design of the Park and educational facilities. D. Install amenities that enhance the unique events of the Park such as concession facilities and additional restrooms with storage for sports league and maintenance equipment. Goal 2, Environment Protect and enhance environmental qualities of the wetland areas and of the bank and river. A. Improve water quality in the vicinity of the Park with the removal of existing livestock and conversion to picnic/meadows with wetland creation. B. Establish or enhance natural riparian "pockets" along river bank. C. Develop bio-swales to filter sediments and pollutants from storm water runoff. D. Create new wetlands to mitigate impact to existing wetlands and establish buffers with perimeter fencing to provide protection to existing wetlands. E. Provide new plantings and establish a butterfly preserve. Goal 3, Public Safety The Park shall be inviting with visible features that increase active appropriate use of the area. A. Provide a traffic circulation plan that maintains easy access for public safety vehicles. B. Minimize conflict between different trail uses and reduce traffic congestion near river bank. Explore feasibility of pedestrian access from opposite side of river. C. Determine degree of congestion at boat ramp and recommend actions to minimize conflict with other in-water activities. D. Construct trails in places to help control circulation in sensitive areas and tie in to regional connection paths. E. Furnish additional parking lots considering the special design requirements for year around and seasonal use thus helping to alleviate the unsafe and illegal practice of parking on the shoulder of 92nd Avenue. U ADATA\ W PDA"FA\PROPOSA t.\98\98032\98032PO I .GOA Goal 6, Operation and Maintenance The Park shall be efficient to maintain, designed to tolerate heavy use and periodic flooding conditions with minimal damage to surface features and structures. Ease of care, carefully planned park programs and planned levels of maintenance must be integral to the development. A. Design sports field features to accommodate revenue generating recreational facilities and renovate existing fields to eliminate drainage problems. B. Provide new appurtenances such as irrigation systems that are compatible with existing systems. C. Provide picnic shelters and restroom facilities with low maintenance, simple and durable materials and optimized "wash-down" features. Goal 7, Development Strategy Develop a Park Plan that can be implemented infeasible phases. A. Consider phasing implementation to reflect funding source availability. B. Retain flexibility to take advantage of financial opportunities as they arise. C. Explore cooperative financing with other public resources. D. Seek opportunities for private contributions. E. Provide resources and opportunities for volunteer efforts to contribute to the expansion. PROJECT APPROACH The KAI team will approach the execution of the design plan for expansion recognizing the three phases identified in the Master Plan while adhering to the goals and objectives described within. Although the tasks herein defined subscribe to the assignments designated in the RFP, it must be acknowledged that flexibility is paramount to a successful design approach. The primary goal of phasing is to realize the full implementation of the Master Plan in the shortest time possible. Stand alone projects can be administered at any time project specific conditions and funding opportunities dictate. This will help in reaching intermediate financing milestones to keep the project visibly moving ahead and public interest high. The engineering/architectural design, contract writing, contract administration and inspection services shall focus on the priorities established in the Master Plan and include: Phase I i . Implement three new soccer fields and three new ball diamonds. (A firm design is anticipated following discussions with the KAI team, City of Tigard staff and sports league representatives.) 2. Install seasonal and year around use parking lots including a transit turn-out off of 92nd Avenue. 3. Establish a new restroom and concession facility near the Park road gate on 92nd Avenue with equipment storage rooms for sports leagues and maintenance staff supplies. Provide for a second restroom near the east end of the new sports fields. 4. Furnish bio-swales to help mitigate the adverse impact of increased impervious surfaces due to the addition of year around parking facilities. 5. Create new wetlands to allay the effect of the Park's expansion on existing wetlands. The existinj wetlands shall be protected and separated from park activities with the addition of buffers and perimeter fencing. U:\DATA\ W PDATA\PROPOSAL\98\98032\98032PO LGOA Ask Goal 4, Operation and Maintenance The Park shall be efficient to maintain, designed to tolerate heavy use and periodiclooding conditions with minimal damage to surface features and structures. Ease of care, carefully planned park programs and planned levels of maintenance must be integral to the development. A. Design sports field features to accommodate revenue generating recreational facilities and renovate existing fields to eliminate drainage problems. B. Provide new appurtenances such as irrigation systems that are compatible with existing systems. C. Provide picnic shelters and restroom facilities with low maintenance, simple and durable materials and optimized "wash-down" features. Goal 5, Development Strategy Develop a Park Plan that can be implemented infeasible phases. A. Consider phasing implementation to reflect funding source availability. B. Retain flexibility to take advantage of financial opportunities as they arise. C. Explore cooperative financing with other public resources. D. Seek opportunities for private contributions. E. Provide resources and opportunities for volunteer efforts to contribute to the expansion. PROJEC'T' APPROACH The KAI team will approach the execution of the design plan for expansion recognizing the three phases identified in the Master Plan while adhering to the goals and objectives described within. Although the tasks erein defined subscribe to the assignments designated in the RFP, it must be acknowledged that flexibility is paramount to a successful design approach. The primary goal of phasing is to realize the full implementation of the Master Plan in the shortest time possible. Stand alone projects can be administered at any time project specific conditions and funding opportunities dictate. This will help in reaching intermediate financing milestones to keep the project visibly moving ahead and public interest high. The engineering/architectural design, contract writing, contract administration and inspection services shall focus on the priorities established in the Master Plan and include: Phase I 1. Implement three new soccer fields and three new ball diamonds. (A firm design is anticipated following discussions with the KAI team, City of Tigard staff and sports league representatives.) 2. Install seasonal and year around use parking lots including a transit turn-out off of 92"d Avenue. 3. Establish a new restroom and concession facility near the Park road gate on 92nd Avenue with equipment storage rooms for sports leagues and maintenance staff supplies. Provide for a second restroom near the east end of the new sports fields. 4. Furnish bio-swales to help mitigate the adverse impact of increased impervious surfaces due to the addition of year around parking facilities. 5. Create new wetlands to allay the effect of the Park's expansion on existing wetlands. The existing wetlands shall be protected and separated from park activities with the addition of buffers and perimeter fencing. 0 U ADATAMIDATATROPOSA L\98\98032\98032PO I .GOA Phase II 1. Provide a picnic shelter facility near the east end of the sports field area. 2. Design a new 3/4 mile trail system to connect new areas of the Park with the existing trail system. 3. Establish a butterfly preserve in the designated meadow area south of the picnic area. Phase III 1. Provide a wetland viewpoint and multi-use gazebo near the Mary Woodward maple grove to accommodate a small stage for summer concerts, children's theater or similar community events. 2. Design a tot lot playground near the east end of the sports fields. A general outline of our approach to the implementation of the Cook Park Master Plan is provided below. This outline is based upon our experience working on similar projects with numerous municipalities and public agencies in the Portland metropolitan area. In our approach, we strive for an open line of communication with the City staff to assure that all parties associated with project are well informed of our progress and receive adequate input. A. Project Research • Meetings with Park staff • Design Team meetings • Collect as-built drawings of existing utilities • Research of existing right-of-way and easements • Field reconnaissance • Conduct field topography • Review research information • Enter field data into office computer system; edit, reduce and plot data B. Schematic Design • Prepare preliminary plans in AutoCAD v14 format per directed task(s) • Prepare engineering calculations to support preliminary design. • Provide plans and exhibits for review • Prepare engineer's opinion of construction costs C. Design Development/Contract Documents • Meet with City staff regarding the schematic design of designated tasks • Address review comments • Prepare final plans and details in AutoCAD vI4/Softdesk format • Write special technical specifications • Prepare final contract documents • Submit final documents, plans, and specifications to jurisdictional agencies • Develop a final engineer's opinion of construction costs D. Bid Phase • Provide original plans and specifications to City of Tigard for reproduction • Attend pre-bid meeting • Answer questions during bid process • Review bids for compliance with the project construction documents U:\DATA\W PDATA\PROPOSAL\98\98032\98032P0! .GOA E. Assistance during Construction • Answer contractor inquiries and interpret contract documents • Coordinate and review shop drawing submittals for conformance to plans • Maintain record of communication with contractor • Provide on-site visits to check progress of construction and address project issues • Review contractor's change order requests' • Prepare recommendation for approval or denial of change order requests • Make design changes, as necessary, to accommodate project field adjustments F. Certification of Completion • Develop punch list and coordinate with contractor to perform contract close-out • Prepare "as-built" drawings pertinent to task completion C7 r1 t`J U:\DATA\W PDATA\PROPOSAL\98\98032\98032PO LGOA SCOPE OF SERVICES The following work program represents KAI's assignment of tasks (by consultant) to accomplish the elements of the Cook Park Expansion Project: SPORTS FIELDS D. A. Hogan & Associates (DAH) will lead the siting and layout of the new sports fields and coordinate with Kampe Associates (KAI) and Murase (MAI) regarding the unique drainage issues. MAI will provide the design for irrigation utilizing the reuse line supplied by USA and will insure compatiblity with the existing Eicon system (formerly Buckner COPS Universal System). KAI will conduct a complete topographical survey and investigate innovative ways to provide adequate drainage of fields within a flood plain. DAH will explore alternate materials and their resultant cost benefits including the concept of artificial turf to reduce maintenance. DAH and KAI will also investigate remedies for the existing sports fields including water inundation each May and soil overcompaction as a result of heavy traffic. Edward Consulting Engineers, Inc, (ECE) will provide an electrical design to sustain any future expansion requiring electrical service or field lighting. As prime consultant, KAI will assemble all construction plan sets, cost estimates, contract documents and specifications to CSI format and process all required permits. • PARE) NG LOTS In concert with Park staff, KAI will determine location of new parking lots and provide engineered structural section for asphalt impervious surfaces (year around) and "grasscrete" or stone paver soft surfaces (seasonal) parking arenas. KAI will also bear responsibility for developing hydrological data to determine storm water runoff and coordinate with Fishman Environmental Services (FES) 40 to establish water quality bio-swales including any determined detention requirements. Additionally, KAI will coordinate with Tri-Met to appraise the need for transit turnouts. RESTROOM AND CONCESSION FACILITY John Kyle Architects (JKA) will provide the restroom and concession stand building design with KAI assisting with structural engineering or foundation design needs. Also, KAI will furnish sanitary sewer and potable water utility design with special consideration for those structures imperiled during imminent flooding periods to reduce risk of contamination. ECE will provide power requirement design with emphasis on "waterproof' electrical service. • BIO-SWALES KAI and FES will coordinate with MAI to develop bio-swales that "polish" storm water runoff prior to percolation into the soil. The plantings that augment the bio-swale efficiency will also lend themselves to visual enhancement of the Park's natural setting. • WETLAND CREATION AND ENHANCEMENT FES will lead the design and mitigation efforts of providing existing wetland protection through employment of planted buffers and perimeter fencing along with a comprehensive program to establish new wetlands. MAI will develop a plant pallette that will be compatible with the wet conditions of the site, visually captivating and educational with low maintenance. MAI will also work closely with Dr. Paul Hammond, a renowned lepidopterist, to develop a garden in the meadow area that will be dedicated to the enjoyment and ecological value of butterfly fauna through the employment of associated plant communities. is IJ:\DAT:\\WPDATA\PROPOSAL\98\98032\98032POI.SCO • PICNIC SHELTER FACILITY JKA will provide architectural services for the design of a picnic shelter compatible with the restroom facility described above and similar to the existing type of shelter which has demonstrated durability and ease of maintenance. • TRAIL CONSTRUCTION MAI will lead the task of creating new trails to link with the existing trail system and improve existing trails to discourage foot traffic into more sensitive areas. • WETLAND VIEW GAZEBO AND TOT LOT PLAYGROUND JKA will provide the design for an open air multi-use shelter/gazebo supporting community focused events. A small tot playground will be furnished by MI. • ELECTRICAL Edward Consulting Engineers, Inc. has the history for being responsive and responsible for the detailed design packages. Our first order of business is to coordinate with the design team, and assist where needed to establish the design criteria and coordinate with the project manager and the design team for setting the project goals. Work with the design team to obtain the latest CAD backgrounds. Coordinate with the local utility companies for the required services to the park. Provide power distribution to the park features, lighting designs for the parking areas and the ball fields, and control system for the park. The overall design will be in accordance to the planned expansions of the three phases per the Master plan. Once the conceptual design is approved, a detailed construction cost estimate will be done to assist the City in establishing a construction budget. Final design drawings and specifications will be issued for approval and released for project bid and construction. VOLUNTEER CONTRIBUTIONS The KAI team recognizes that volunteer participation can create a high level of community proprietorship with the Park. This process also enables school joint-science programs, local garden clubs and sports groups to derive a sense of project awareness through "hands-on" participation with specific park improvements. Tasks such as trail building and interpretive sign fabrication can be delegated to interested individuals and groups with supervision by the design team. It is conceivable that volunteer efforts could contribute greatly to the selection of plantings in the butterfly preserve and wetland buffers when approved by the landscape architect and lepidopterist. FUNDING POTENTIALS KAI has been involved with several projects where special funding sources were involved and specific requirements therefore applied. The Bingen Point Site and Infrastructure project in Bingen, Washington was funded by FmHA and several Washington State grants and loans. We have also been involved with several low income housing projects funded by FmHA where we interfaced with such agencies as the Housing Authority of the County of Clackamas, Housing Development Corporation of Washington County, and the Community and Shelter Assistance Corporation. Murase Associates has been involved with a wide variety of state and federal funding projects throughout the Pacific Northwest. Federally funded housing projects include: Cascade Aids, Celilo Court, SE Foster Road, and Gresham low income housing. General Service Administration projects. GSA, include: Portland's Pioneer Courthouse, and US Courthouse. Astoria and Oahu Multi-family housing projects were completed for to US Coast Guard. Oregon Department of Transportation RP U `•DATA\WPDATA\PROPOSAL\98\98032\98032POI.SCO AMIN& projects include: I-5/217 Interchange Study, Pendleton 10' Street Viaduct, Saunders Lake, and Eugene's Ferry Street Bridge Study. Additional projects include Oregon Youth Authority Detention Facilities, PERS Building, and Bureau of Land Management's Yaquina Head Interpretive Center. Possible sources of funding for Cook Park would include the following: State Marine Boards - These grants are used for constructing and improving public recreational boating facilities on all water bodies of the State. These funds are used for facilities like launch ramps and transient docking, as well as support facilities like restrooms and access roads. The construction of the boathouse and the access road and the other support facilities improvement may be eligible for 50-75% matching funds. Funding Eligiblity Critera: Acquisition, capital improvements, major renovations and rehabilitation of boating facilities. Not used for normal operation and maintenance. Funding Available: Funding levels are uncertain. Projects costing $50,000 and up are considered "large." Local match of 25% required for all capital improvement projects. Match of 50% required for all general engineering, study, planning or feasibility projects. Timetable/Phasing: Applications due by beginning of each legislative biennium. All work must be completed by end of biennium. National Park Service Grant administered by Oregon Parks and Recreation Department - The Land and Water Conservation Fund of the State Parks and Recreation Department offers 50% funding assistance for "acquisition, development and major rehabilitation projects consistent with outdoor recreation goals and objectives contained in the Statewide Comprehensive Outdoor Recreation Plan and elements of local comprehensive plans." Most elements of the Master Plan other than private facilities would theoretically be eligible for these funds. Funding Eligibility Criteria: Acquisition, development, and major rehabilitation projects consistent with outdoor recreation goals and objective contained in the Statewide Comprehensive Recreation Plan and rlements of local comprehensive plans. Funding Available: Assistance up to 50% of project. Timetable/Phasing: Applications due by January 1 of each year. Decisions made by April with funding expected in October of same year. U.S. Department of the Interior - The Heritage Conservation and Recreation Service of the Department of the interior has an Urban Park and Recreation Recovery Program (UPARR) designed to "enhance overall recreation opportunities." Although the funds are targeted toward economically hard pressed communities, Tigard may be able to compete for these funds. The construction of the U:\DATA\ W PDATA\PROPOSAL\98\98032\98032P0 LSCO AlIk. performance space may be appropriate for a UPARR grant. Funding Eligibility Criteria: Designed for economically hard pressed communities or neighborhoods, specifically for the rehabilitation of critically needed recreation areas and facilities and the development of improvement recreation programs. Funding Available: Funding levels are uncertain. Local match of 70% required for all projects. Competitive application process. Timetable/Phasing: On-going competitive process. Contributions and Donations - The largest expected donors would be corporations and other who believe that a park expansion would enhance the quality of life in Tigard. E U:\DATA\W PDATA\PROPOSAL\98\98032\98032PO I.SCO ATEALATI RECREATIONAL DISTRICT August 7, 1999 Mr. John Roy City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 Dear John: The ni irnnee of fhie lettrrr is to r%nnfirm the selection of KaMnP_ Associates, Inc. as the architectual/engineering consultant for the Cook Park expansion. I represented Atfalati Recreation District as a member of the interview and selection committee and was present during all the presentations by the responding companies. As Atfalati's representative, I concur with the other committee members that the most complete and responsive proposal was submitted by Kampe Associates, Inc. During the monetary review of Kampe's proposal the committee noticed what we thought were duplications in effort between Kampe and some of their subconsultants. It is my understanding that you and Mr. Ed Wegner met with Ron Kampe and discussed this apparent duplication and he assured both of you that there are areas of monetary savings and he is agreeable to a contract that will not exceed the monetary value of $294,672. With this assurance by Mr. Kampe, Atfalati Recreation District reg"mends the selection of Kampe Associates, Inc. C7 Gary W. Stephens 19600 SW CIPOLE ROAD TUALATIN, OR 97062 503 612-8200 Agenda Item No. ~ ~ 3 Meeting ofi ~ i i AGENDA ITEM # FOR AGENDA OF 11 August 1998 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY xe-KOOr rro ect ISSUE/AGENDA TITLE Bid Award ofUbLar. PREPARED BY: Ben Trag DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL The issue before the council is the bid award to Water Tight Roof Systems Inc. for the amount of $64,794.00 for re-roofing the library. STAFF RECOMMENDATION Staff recommends awarding the contract to Water Tight Roof Systems Inc. INFORMATION SUMMARY Two bids were received for the library re-roof project, Water Tight Roof Systems Inc. for the amount of $64,794.00, and Snyder Roofing & Sheet Metal Inc. for the amount of $86,500.00. The roof to be installed will be a synthetic rubber membrane similar to the roof installed on the City Hall roof. The new roof should take care of the water leak problems that the Library has experienced for many years. 15 references of their work were submitted by Water Tight from which 3 were chosen for reference checks on quality of work, timeliness, cost, and whether they would rehire Water Tight. The result of the reference checks was that Water Tight was given high marks in all areas and would be reconsidered for additional work. OTHER ALTERNATIVES CONSIDERED Award bid to Snyder Roofing & Sheet Metal Inc. Reject both bids and re-advertise for bids. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATECrY FISCAL NOTES In the FY 98/99 budget, $100,000.00 are budgeted in account 10-6100-750.040 for this project. AGENDA ITEM # S, 1 FOR AGENDA OF 08/11/98 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Training Request "Planning, Designing, and Constructing a Police Facility" PREPARED BY: Ronald D. Goodpaster DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL To send the Police Chief to a training seminar titled "Planning, Designing, and Constructing Police Facilities," sponsored by the International Association of Chiefs of Police. STAFF RECOMMENDATION • To send the Police Chief to the training. INFORMATION SUMMARY This training is being presented by the Chiefs Association and is specifically for administrators who will be designing, constructing or planning facilities. After taking the training, the participants will be able to: • Discuss planning considerations for facility construction • Plan and budget for new facilities • Affect special design features, such as security, communications, and prisoners • Identify principals of space allocation and traffic patterns • Develop effective client/architect/contractor relationship • Identify life span and maintenance considerations for the facility This course is taught by a faculty of police practitioners, architects and specialists who collectively have designed numerous police facilities. This is the only training available for this subject. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The new facility has been proposed in the November bond issue and would address directly and indirectly several Tigard Beyond Tomorrow goals. This is specifically related to having facilities adequate to provide the service necessary to address the goals under the Public Safety section, the schools and education section about education for our youth programming, and the several goals and action plans under traffic and transportation that relate to traffic safety. FISCAL NOTES The overall cost of the training is $ 1,112, which would be covered with existing funds in the Administration training budget. Refer to attached Training Request Form for a breakdown of expenses. iAciWwiaelstun.aot ' E ai (J E n _ E u ~ v u _ t ro O 0 O ♦ D LL- x r-Q U ~ U v E Q o0 0 0~ E w 1- c W O- w cv O y _ U ~ = oc ~ El ❑ ❑ u ❑ 13 O' 0 z ~ z I ° o O ro c v O LL d y _ CL O N`V tf1 ..Q o (,i E U LL M N ~ t- W . a~i ❑ N E o O a ~j d a a 3a a v L) > ~ o ~ 45 Z o c y `o c vii = Q V co > U a F- > U a ❑ u ~ ti u r F- (D a~ cu o ° rcv u co a -v -O YCJ W a) N~ U U 0%p W 00 L O 7 i Li- = .=D ~ 0~~' Ol } p ro u u- n U av v~ w o E O io ro y p D w ca p :2 E pG _ y _ u El El 0 cu a o s ~ u (2 v t L ro 0 V' > 0 ~ u Q to V O - U ~ ~ © cv IC7 O ~ o ro LL E n E ( o c r ro cu iy O as v O ° ~ - tti1 V ° w s 96 z n. es > L a. .,a Planning, Designing and Constructing Police Facilities (4 days) Police facilities are often built to serve the agency for long periods during which much organizational growth and change occur. Most police administrators and architects have not had the unique experience of designing and constructing a new police facility. The planning, design and construction of police facilities is often a difficult experience, for both the funding authority and for the police department. Fail- ure to follow a few basic rules can result in a new facility that is both too expensive and inadequate. / This program resolves potentially antagonistic issues by carefully orchestrating a process into i\ sentience_ of operations that will ro,idt in an s_ffi_i~nr facility. Designed for city administrators, police man- agers, police planners, engineers, architects and others responsible for the decisions about constructing, mod- ifying or designing new or existing police facilities, this course is taught by a faculty of police practitioners, architects and specialists who collectively have designed numerous police facilities. After taking this training, participants will be able to: • discuss planning considerations for facility con- struction • plan and budget • effect special design features such as security, jails and communications • identify principles of space allocation and traffic patterns • develop effective client-architect relationships • identify life-span and maintenance considerations for the facility Tuition: IACP Member $435, Nonmember $535 23 Agenda hem No. L4 S Meeting of 11 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE D.A.R.E. SUMMER CAMP PREPARED BY: Ron Goodpaster DEPT HEAD OK_ CITY MGR OK ISSUE BEFORE THE COUNCIL To present information to the Council regarding the recently held D.A.R.E. Summer Camp. STAFF RECOMMENDATION Continue D.A.R.E. Summer Camp. INFORMATION SUMMARY Funded by donations to our D.A.R.E. Program, the Department sponsored a 1 week D.A.R.E. Summer Camp for 20 Tigard youths. The camp was organized by YSO Sheryl Huiras and SRO Rick Peterson. They received assistance from student mentors and volunteers. The camp was held at C.F. Tigard Elementary School. We also received donations from Arby's, Godfather's Pizza, and Subway. Each day included a D.A.R.E. lesson plan, activities, crafts and games. The camp was extremely successful. Next year we want to expand the camp to 4 weeks and include 3 overnight sessions. We have set aside $6,000 in grant money to help pay for next summer and will be planning to raise at least another $6,000. Attached is a letter from a parent of one of the kids and an overview prepared by SRO Rick Peterson. OTHER ALTERNATIVES CONSIDERED We are reviewing and still planning for next year. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This camp addresses a Council goal of developing youth programs. It also addresses goals under the schools and education section of Tigard B°yond Tomorrow. FISCAL NO'T'ES The intent is that the funds necessary to run the extended camp in 1999 will be received from donations, grants and community support. iAcitywidels=.dot 20 July 1998 Cherise and Joe Schacter 10574 SW Windsor Place Tigard, Oregon 97223 Tigard Police Department 13125 SW Hall Boulevard Tigard, Oregon 97223 Attn: Sheryl, Youth Services Officer Dear Sheryl: I cant thank you and the Tigard Police Department enough for the ABSOLUTELY WONDERFUL Dare Camp program. My son Christopher and daughter Jackie attended the camp last week. My children are involved in a wide variety of activities and I can honestly say that this has, BY FAR, been one of the best. Chris and Jackie not only had a great time but they learned many valuable things while having that great time. What better way for a child to learn. The first thing they asked me at the end of the week was if they could go again next year. Your teenage mentors were OUTSTANDING and will be remembered for a long time to come by my kids as positive and caring role models. My husband and I are so impressed with the program that you put on last week that we would like to volunteer to help with the program next year in any capacity that you need. I realize that funding has been hard to come by for the DARE program in general and would be willing to volunteer to help try to keep the program going. With some of the influences our children are being exposed to these days, programs We the DARE program in the schools (which our elementary school did not get last year) and your DARE camp should be a top priority for any city. Once again, THANK YOU VERY VERY MUCH for allowing our children to participate in your great program. Please call me for any assistance with your future DARE program needs. (Cherise Schacter 639-5461). Sincerely, Cherise and Joe Schacter The Tigard Police Youth Summer Camp In the past, Tigard Police Department has participated in the Washington County D.A.R.E. Summer camps. This year the county wide camp was not planned. In May, Officer Sheryl Huiras and I were given the approval to plan a one week camp for this summer. Officer Huiras and I began by contacting the two agencies that have or had summer camp programs. We asked for budgets, funding sources, schedules, rules, and overall paper work relating to the camps. After receiving the information, we created a budget for our camp. We presented the budget to Chief Ron Goodpaster, who approved the budget and gave us permission to proceed. Officer Hurias and I decided to limit the number of kids attending the camp to twenty youth. We decided to contact each of the five elementary counselors and give them the opportunity to submit five names of students they felt would benefit from a positive social summer activity. We asked the counselors to select youth that were not major at risk kids. We asked for youth that usually are overlooked or on the line of being at risk. The counselors were asked to contact the chosen kid's parents to ascertain if they wanted their child to participate and to let them know that we would be contacting them if they wanted to have their kid involved. The counselors responded by giving us five names of kids from each of the schools. The list included several Hispanic students whose parents knew little English or none at all. We took the list of youth and sent out the applications. For the Hispanic youth, the letters were sent both in English and Spanish. We followed up with phone calls to each of the applicants. We had Jessica from the municipal court, who is bilingual, call the Hispanic families. Jessica called the families twice and in some cases three or four times. At the closing date, we had received only three applications. Telephone calls were made to the parents of the youth that had not returned the applications. Over half of the parents had changed their minds or the kids had other things they were doing. The counselors were called again for more student names. After contacting a total of thirty-five students, the original twenty slots were filled. During the process of camper application, we also advertised for high school mentors. We discussed what procedures we wanted to follow for advertising for high school mentors. The decision was made for at least ten high school mentors, which would equal two mentors per team. An announcement at the high school was printed and delivered to the school administration. The school also announced over the schools speaker system every morning for several days the summer camp mentor opportunity. We delivered fifty announcements and applications to the school and all but eight were taken. Twelve mentors applications were received. We conducted interviews with the mentors over a three day period. After the interviews of the mentors, a dinner meeting was arranged for the mentors to meet one another and to go over the camp's expectations. The mentors introduced themselves to each other and a group discussion was conducted about their expectations and desires. The mentors were excited for camp to start. Officer Hurias and I identified some of the classes or lessons that we wanted to have taught during the week. We advertised for teachers to teach those lessons and volunteers to assist in the overall running of the camp. We put out e-mail to the police personnel and contacted the volunteer coordinator for the city to assist us. We also made contact with some of the D.A.R.E. officers from other jurisdictions to assist us. We received several responses from inside the police ranks and from city hall. From the contacts, Ofc. Sheryl and I were able to bring together teachers and lessons for the week. Several officers from the different shifts or days off approached us wanting to participate, but shift restraints or other issues kept them from being involved. Our next issue was to find food donations for lunches. We were contacted by McDonalds Inc. Arrangements for one meal were made at a discount. We then contacted Subway Store at 16260 SW Pacific Highway, Tigard, then Arby's Restaurant at 11701 SW Pacific Highway, Tigard, and Godfathers Pizza at 13405 SW Pacific Highway, Tigard who gave us free food for the camp participates. For Friday lunch, we decided to have a barbecue at Cook Park. The next step in the process was making arrangements at one of the elementary schools to use the gym or cafeteria as the main location of our event. Charles F. Tigard Elementary was chosen. We filled out the proper forms and reserved the building. We decided to reserve Cook Park for one of the days and filled out the paper work for the city. Officer Huiras and I began to plan for the activities in which the youth would participate. Crafts for making string wrist bands called friendship bracelets, heavier string for wrist bands and necklaces with beads were also chosen. Coloring markers and large craft paper were selected for those who chose to paint during craft time. Then items outside activities were .selected such as pig toss, Ping-Pong ball and cup, baseball bats or sticks for one of the events. Other activities would need balls like basketballs, rubber game balls, large beach ball for volleyball, and softballs to play softball. We advertised for donations of the needed materials. We bought materials not donated. The week long schedule was made with all names and phone numbers of presenters. Each of the teachers confirmed their participation in the camp. Transportation arrangements were made through the State of Oregon Motor Pool for two fifteen passenger vans. Those vans were picked up on Friday, July 10th from the motor pool lot on Swan Island. Monday, July 13th the first day of camp, Officer Sheryl and I began the morning with loading one of the vans with supplies for the day. Officer Sheryl gave me the list of kids that needed to be picked up. I made the pickup tour of the city and by the time I arrived at C.F. Tigard Elementary the van had thirteen campers in it. Excitement, laughter, joyful greetings and lots of talking were a few of the emotions and activities taking place during the first fifteen minutes of the camp. Officer Sheryl and I took control of the camp and had everyone settle down. They became very quiet and respectful. The over all greeting was given, then introductions of the three adults (Ofc. Sheryl, Jean Almond, and me), then the mentors. The youth were given their team assignments. Each team had two boys and two girls with one boy mentor and one girl mentor. The teams had six team members except for one team that had five, due to one camper not attending the camp. The camp had a total of nineteen campers, twelve mentors, and for the first three days three adults. The last two days Jean had other responsibilities and could not attend. One camper was asked not to return due to behavioral issues. On Friday, July 17th, eighteen campers, twelve mentors, and two adults completed the camp. Each camper and mentor was required to fill out an evaluation form before leaving. The camp was to end by 3:00 PM but due to the kids signing camp books containing pictures of the first three days of camp and blank pages for autographs, the camp did not end until after 4:00 PM. Very few of the campers wanted to go home and all of them wanted to continue the camp next week. All the campers and mentors said they wanted to come back next year to the summer camp. On Saturday, July 18th, the vans were returned to the Swan Island motor pool lot. An inventory was made of left over crafts and game balls then they were stored for the next camp. Ofc. Sheryl advised that with the bill from the state motor pool, we came right at budget. We have already started making lists of things to be improved upon next session and people to contact to participate in next years camp. All the presenters have requested a return engagement. Maurice Lucas has also asked to be put on the list for a visit. Several officers from TPD have also asked if they could participate next year as well. The organizing of this camp fell together very well. We had business people that we contacted excited to be part of this event. Other people gave advice and ideas in support of the camp. The week of camp overall was very good. The campers and mentors not only had fun but learned something about themselves. Some of the parents that were contacted through the week expressed their appreciation for the program and activities for the youth. The campers and mentors said they were tired after the week's events. Ofc. Sheryl and I concur. It does take more than two adults to run a camp. The following are the presenters: Officer Ed Gosse and his K-9 Wyatt Beaverton PD Christine Dirren and youth from her church Youth Pastor Eric McMullin Tualatin Valley Fire Jim Wolf Tigard PD Sam Freshner Milwaukee PD Sgt. Jim deSully Tigard PD Al Dacascos Martial Arts Academies Scott Hills Martial Arts Academies Aryan Morgan Martial Arts Academies Birgit Preu Martial Arts Academies Special thanks to the mentors: Jennifer Condor Shad Frisky Zoe Monahan Cam Field-Eaton Tracy Holland Carmen Moore Sean Fitzpatrick Andy Larsen Katie Naseman Alia Paquette Brice Portwood Hailey Taylor D.A.R.E. Surnmer Camp 1998 lo\1' 111,111v llllies dO I Spin? it t1111`' t~ Cl(~~ l(~ pla 'llillcs I'lzz<l MIN Ollc ( ►O yellow Tcam Fclicla. Nicky Bricc. I I~lilc\ 'k, Allucllna I lolly CONN', look at the sire ol'that sari iNvIch" Arts d crafts tithe Your camp mentors (ircat time hc~~~ link CUll AUTOORAPRS WOMMS ~ _ ..i~_~~:111 `~itlil~l~ ~ ~~l\ III~_' ~llll _ ,:Y "Check 01.11 thOSc IIN huts.. I irkAiulitcr I'll. (Ir'lliauil. Chris. Curt (,K,: AII(IN Officer Gosse & Wyatt 01 f iccr Wol l'teaching bike safety i-Iavim,, full boxvlllill ( ►rcat job ciancinv Andy S: l lailev 44MORANIS MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council FROM: Liz Newton, Assistant to the City Manager DATE: August 7, 1998 SUBJECT: Facilities Expansion Ballot Title Agenda Item No. Meeting of Attached is a revised proposed ballot title and resolution for city facilities expansion. The Items were revised in response a concern raised by Councilor Hurst. The explanation section of the ballot title contains the sentence "Land would be purchased adjacent to current city facilities for expansion." This sentence may create a cloud over property adjacent to city facilities and may imply a commitment on the part of the city that can't be met. It was suggested that land acquisition not be mentioned in the ballot summary. Staff prepared two alternate ballot summaries and resolutions for review by the city attorney. One alternative (labeled "A" attached) contains a less specific reference to land acquisition. The sentence reads "Some land acquisition may be required." The second alternative (labeled "B" attached) deletes the reference to land acquisition. Jim Coleman reviewed both alternatives and recommends the first alternative containing a reference to land acquisition. This would provide the city, if the need arose, the authorization to use bond proceeds to purchase land. The citizen and staff members of the Space Committee have been invited to meet with council in executive session at the beginning of the August 11 council meeting. The purpose of the discussion is to update the council and the committee members on the Schramm property and discuss alternative locations for future facilities. Please contact Bill or me if you have questions or need additional information either prior to or at the August 11 meeting. CITY OF TIGARD, OREGON RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TIGARD SUBMITTING TO THE VOTERS A PROPOSAL TO AUTHORIZE THE TIGARD CITY COUNCIL TO SELL BONDS UP TO $17,800,000 FOR LIBRARY, POLICE AND OTHER CITY FACILITIES TO BE VOTED ON AT THE NOVEMBER 3. 1998. GENERAL ELECTION WHEREAS, a public hearing was held on August 11, 1998, to receive input from the citizens of Tigard on a proposed ballot measure for new library and police construction and other facilities Civic Center bonds; and WHEREAS, after due consideration, the Tigard City Council decided to forward the proposed bond measure to the voters; NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: An election is hereby called in and for the City of Tigard, Washington County, Oregon, for the purpose of submitting to the legal voters of said City the following question: Shall Tigard City Council be authorized to sell Bonds up to $17,800,000 for Library, Police, and other Civic Center facilities? SECTION 2: Tuesday, November 3, 1998, between the hours of 7:00 a.m. and 8:00 p.m., is hereby designated the date and time for holding the election for the purpose of voting on the measure as stated in the above paragraph. SECTION 3: The election will be conducted by the Washington County Elections Department, which department shall establish polling places, precincts, and election boards for such election. SECTION 4: The precincts for said election shall be and constitute all of the territory included within the corporate limits of the City of Tigard. SECTION 5: The ballot title to appear on the ballots shall be: TITLE NEW LIBRARY AND POLICE CONSTRUCTION, AND OTHER CITY FACILITIES BONDS RESOLUTION NO. 98- Page I CITY OF TIGARD, OREGON RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TIGARD SUBMITTING TO THE VOTERS A PROPOSAL TO AUTHORIZE THE TIGARD CITY COUNCIL TO SELL BONDS UP TO $17,800,000 FOR LIBRARY, POLICE AND OTHER CITY FACILITIES TO BE VOTED ON AT THE NOVEMBER 3, 1998, GENERAL ELECTION WHEREAS, a public hearing was held on August 11, 1998, to receive input from the citizens of Tigard on a proposed ballot measure for new library and police construction and other facilities Civic Center bonds; and WHEREAS, after due consideration, the Tigard City Council decided to forward the proposed bond measure to the voters; NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: An election is hereby called in and for the City of Tigard, Washington County, Oregon, for the purpose of submitting to the legal voters of said City the following question: Shall Tigard City Council be authorized to sell Bonds up to $17,800,000 for Library, Police, and other Civic Center facilities? SECTION 2: Tuesday, November 3, 1998, between the hours of 7:00 a.m. and 8:00 p.m., is hereby designated the date and time for holding the election for the purpose of voting on the measure as stated in the above paragraph. SECTION 3: The election will be conducted by the Washington County Elections Department, which department shall establish polling places, precincts, and election boards for such election. SECTION 4: The precincts for said election shall be and constitute all of the territory included within the corporate limits of the City of Tigard. SECTION 5: The ballot title to appear on the ballots shall be: TITLE NEW LIBRARY AND POLICE CONSTRUCTION, AND OTHER CITY FACILITIES BONDS RESOLUTION NO. 98- Page 1 QUESTION Shall the City be authorized to sell Bonds up to $17,800,000 for Library, Police, and other Civic Center facilities? If the bonds are approved, they will be payable from taxes on property or property ownership that are not subject to the limits of sections 11 and 11 b, Article XI of the Oregon Constitution. EXPLANATION The existing Library, Police and City Hall facilities at SW Hall and Burnham constructed in 1986 were built to meet the City's service needs for ten years. This bond measure would fund construction of new Library and Police facilities at the Civic Center site on Hall and Burnham. This measure would also Rind tha ronvr rcinn of fb- n„yStir,n T ii~M... 1.,,;1,7:.,,. ~r-- general City services and the refurbishing of City Hall for City services. The Water Building on Burnham Street would be renovated for the Public Works Department including water, parks, streets and wastewater. Some land acquisition may be required. The parking lot at the Civic Center would be expanded to accommodate additional parking spaces. The bonds would be repaid by the levy of property taxes over a period of up to 20 (twenty) years. The first year tax rate for repayment of the bonds is estimated to be 480 per $1,000 of assessed value. SECTION 6: The City Elections Officer is hereby directed to give notice of receipt of the ballot title as required by ORS 250.275, by publishing such notice in the next available edition of a newspaper of general distribution in the City. PASSED: This day of 1998. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard I: W DMICATHY\COUNCIL\BONDRES 1.DOC RESOLUTION NO. 98- Page 2 PROPOSED BALLOT TITLE FOR NOVEMBER 3,1998 GENERAL ELECTION GENERAL OBLIGATION BONDS FOR LIBRARYAND POLICE CONSTR UCTION AND CITY FACILITIES RENOVATION TITLE (10) NEW LIBRARY AND POLICE CONSTRUCTION, AND OTHER CITY FACILITIES BONDS QUESTION (20) Shall the City be authorized to sell Bonds up to $17,800,000 for Library, Police, and other Civic Center facilities? (req.) If the bonds are approved, they will be payable from taxes on property or property ownership that are not subject to the limits of sections 11 and I Ib, Article XI of the Oregon Constitution. EXPLANATION (175) The existing Library, Police and City Hall facilities at SW Hall and Burnham constructed in 1986 were built to meet the City's service needs for ten years. This bond measure would fund construction of new Library and Police facilities at the Civic Center site on Hall and Burnham. This measure would also fund the conversion of the existing Library building for general City services and the refurbishing of City Hall for City services. The Water Building on Burnham Street would be renovated for the Public Works Department including water, parks, streets and wastewater. Some land acquisition may be required. The parking lot at the Civic Center would be expanded to accommodate additional parking spaces. The bonds would be repaid by the levy of property taxes over a period of up to 20 (twenty) years. The first year tax rate for repayment of the bonds is estimated to be 480 per $1,000 of assessed value. Oadmyess ica%zMmllodi. doc 13 PROPOSED BALLOT TITLE FOR NOVEMBER 3, 1998 GENERAL ELECTION GENERAL OBLIGATION BONDS FOR LIBRARYAND POLICE CONSTR UCTION AND CITY FA CILITIES RENO VA TION TITLE (10) NEW LIBRARY AND POLICE CONSTRUCTION, AND OTHER CITY FACILITIES BONDS QUESTION (20) Shall the City be authorized to sell Bonds up to $17,800,000 for Library, Police, and other Civic Center facilities? (req.) If the bonds are approved, they will be payable from taxes on property or property ownership that are not subject to the limits of sections 11 and I lb, Article XI of the Oregon Constitution. EXPLANATION (175) The existing Library, Police and City Hall facilities at SW Hall and Burnham constructed in 1986 were built to meet the City's service needs for ten years. This bond measure would fund construction of new Library and Police facilities at the Civic Center site on Hall and Burnham. This measure would also fund the conversion of the existing Library building for general City services and the refu*bishing of City Hall for City services. The Water Building on Burnham Street would be renovated for the Public Works Department including water, parks, streets and wastewater. The parking lot at the Civic Center would be expanded to accommodate additional parking spaces. The bonds would be repaid by the levy of property taxes over a period of up to 20 (twenty) years. The first year tax rate for repayment of the bonds is estimated to be 480 per $1,000 of assessed value. I:WDMUESSICAUMALLOM.DOC August 10, 1998 Mayor Jim Nicoli City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mayor Nicoli: I would like to provide the following brief comments for your consideration related to tomorrow's Public Hearing on "General Obligation Bonds for Library and Police Construction and other City Facilities." Although we do not have a detailed understanding of the proposal being prepared for the November ballot, Community Partners for Affordable Housing, Inc. (CPAH) works closely with both the City's Police Department and Lj,~rary, and appreciates the critical role played by each in our community. We are well aware that the City's current facilities pose limitations for each of these entities, and would strongly support initiatives which would enhance their potential to operate more efficiently and effectively. We believe a majority of other residents and voters would join us in supporting an initiative to expand City facilities if placed on the ballot this fall. Since nearly all Tigard voters hold library cards, they know what a good investment we've made to date. It would be a shame not to have this wonderful institution grow with our community. As you move forward with this process, we would be happy to testify regarding the critical impact the City's Police and Library have had on the 116 families in our apartment complexes. Both police and library staff have provided technical assistance and resources when requested to help us undertake a variety of initiatives. In fact, Police Chief Goodpaster delivered one of our most popular storytimes to date (reading "Officer Buckle and Gloria" at a holiday party)! Thanks in advance for your work on this issue. Sincerely, Sheila Greenlaw-Fink Executive Director ,t`;ommunity artners for AA, ffordable ousing, inc. P.O. Box 23206 ■ Tigard, OR 97281-3206 ■ 503/968-CPAH (2724) AGENDA ITEM # FOR AGENDA OF 8-11-98 CITY OF TIGAR.D, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE CONSIDER CHARTER AMENDMENT LANGUAGE AND BALLOT MEASURE PROPOSED FOR THE NOVEMBER 3 1998 GENERAL ELECTION PREPARED BY: C. Wheatley DEPT HEAD OK ITY MGR OK ISSUE BEFORE THE COUNCIL Dues the proposed resoiution attached 'hereto reflect the City Councii direction? STAFF RECOMMENDATION Approve the attached resolution and direct the City Recorder to do what is provided by law and necessary to place this matter on the November 3, 1998, ballot. INFORMATION SUMMARY The attached resolution was prepared as a result of Council discussion at its meeting of June 2,1998. At this June 2 meeting, Council discussed several areas of the Charter. Two language amendments to the Charter are now being proposed as a result: Amend Section 10 of the Charter by removing the "finance officer" from the Charter as an officer appointed/removed by the City Council. It is the desire of the City Council that the "finance officer" be appointed/removed by the City Manager. No amendment is proposed to Charter Section 22A, which states that the Finance Officer shall be responsible for the administration of the City's fiscal functions and shall sign all orders on the treasury. 2. Amend Section 18 of the Charter by adding language describing what should be done if the council president vacates office prior to the expiration of the president's term. OTHER ALTERNATIVES CONSIDERED Amend the language as proposed in the resolution or The Act attached to the resolution. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES There is no cost for a City ballot measure on a general election ballot. I:ADM\CATHMOU NCI UCHTSUM. DOC