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City Council Packet - 07/21/1998`1 fFtY S4~ r''_..l r of ~L ^'yrnc ~`26~g„cy' - S r a.. 1 t 1 i ,Tij..,rM~J ~Jt t it t ♦ J t~,. t _ ,r S r ~h'~~?~} 4"~ lv fi 5.iF ...,~,f,`~,,~+y ~i1 fr ..1 t Jt`.. R t r q: i S yT i.E4' tt•° t~i"L 'F GEC w 'Y~"•!f:-. ! 4 i. ;~(l rt'~~'i' {rr r yklSy i~'+~ ? ~~`F''"A/t~x' a.FgL~S4 TIGARC CITY COUNCIL RKSH®P MEETING JULY 21, 1998 C®UNCIL MEETING /ILL NOT E TELEVISED ( J: ,y Nl i:ladmljolccpkt2.doc q ' i ~f' TT 3 } t 57 II . 1 Rbvised 7121/98 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - JULY 21, 1998 - PAGE 1 AGENDA TIGARD CITY COUNCIL MEETING - JULIE 21, 1998 6:30 PM e EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 6:46 PM 1. COUNCIL MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications/Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 6:66 PM 2. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action Lotion to: 3.1 Approve City Council Meeting Minutes: May 26, June 2, June 9, June 16 and June 23,1998. 3.2 Receive and File: a. Tentative Agenda b. Council Calendar 3.3 Local Contract Review Board: a. Approve Bid Award for Fanno Creek Trail (Between North Dakota & Tigard St.) to Anderson Pacific Contractors - Community Development b. Approve Contract for 1998/99 - Pavement Management Maintenance Program (PMMP) Slurry Seal - Engineering C. Approve Contract for 1998/99 - Pavement Management Maintenance Program (PMMP) Pavement Overlay - Engineering 7:00 PM 3. VISIONING RECREATION OPTIONS UPDATE Staff Report - Administration Department COUNCIL. AGENDA - JULIE 21, 1998 - PAGE 2 7:10 PM 4. TUALATIN RIVER PEDESTRIAN BRIDGE o Staff Report - Community Development Department 7:20 P 5. ASHI GTO COUNTY C ATED COMMUNICATION AGENCY C ) - PHO Al UPGRADE, i Staff Report - A in tration and Po ce Departments 7:45 PM 6. WEED HARVESTING AT SUMMERLAKE • Staff Report - Public Works Department Video Presentation on weed harvesting that was completed at Summerlake the week of July 6 by Lakeside Aquatic Services. 8:05 PM 7. CITY FACILITIES PLANNING DISCUSSION - November 3, 1998 Draft Ballot Title ° . Staff Report - Administration Department 0 Draft Ballot Title 8:45 PM 8. COUNCIL LIAISON REPORTS 8:55 PM 9. NON AGENDA ITEMS 9:05 PM 10. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 9:25 PM 11. ADJOURNMENT f:%adm%calhy%0C8%80721.d0o COUNCIL AGENDA - JULY 21, 1999 - IMAGE 3 Agenda Item No. 3 1 TIGARD CITY COUNCIL Meeting of 9/a5 l ql WORKSHOP/BUSINESS MEETING MEETING MINUTES - JULY 21, 1998 EXECUTIVE SESSION The Tigard City Council went into Executive Session at 6:3 )5 p.m.. under the provisions of ORS 192.660(1) (d), (e), (f), (g), and (h) to discuss labor relations, real property transactions, exempt public records, current & pending litigation issues. Mayor Nicoli recessed the Executive Session at 7:00 p.m. 1. COUNCIL MEETING 1.1 Call to Order - City Council & Local Contract Review Board Mayor Nicoli called the meeting to order at 7:00 p.m. 1.2 Roll Call Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Bob Rohlf, and Ken Scheckla. Staff Present: Asst. to the City Manager Liz Newton; City Recorder Catherine Wheatley; Community Development Director Jim Hendryx; Police Chief Ron Goodpaster; Administrative Analyst Loreen Mills; Public Works Director Ed Wegner; Parks Supervisor Jeff Munro; and Property Manager John Roy. > SIGNS IN THE DOWNTOWN Mike Marr, Downtown Merchants Association, referenced a letter written to the City of Tigard dated May 15, 1998, from a King City resident complaining about flags, sandwich boards, litter, etc., in the downtown area. He said that, while he agreed that staff's removal of the flags and sandwich board signs was consistent with the Code, it has caused problems for some small businesses on Main Street who depended on flags and sandwich board signs in front of their shops to create visibility for their businesses. Mr. Marr requested the Council to find a way to modify the sign code to allow flexibility to permit small businesses to place signs in the public right-of-way. He said that he understood both the Code issues and the business concerns but he felt that something could be worked out by the City and community volunteers. Councilor Scheckla mentioned that one of the small business owners contacted him regarding the situation, contending that she would have to relocate her business without a sign to attract customers. Mr. Marr observed that the biggest irritation to that business owner was that she felt had been singled out, since the signs were not removed from Pacific Highway or other areas. He mentioned Jim Hendryx's comment that the Code Enforcement Officer could only do so much and had to start somewhere. Tigard City Council Meeting Minutes - July 21, 1998 - Page 1 Mayor Nicoli said that Mr. Marr's point was well taken, considering that in the downtown area they were encouraging more small businesses to locate. Mr. Marr said that he understood the right-of-way needs, citing his difficulty in getting the watering cart around certain sandwich board signs placed in the right-of-way. He stated that both size and appearance needed to be addressed in order to keep the signs within some restraints. Mayor Nicoli mentioned an idea to set up a drip system with a reservoir in the planters so they would not have to be watered every day. Councilor Hunt spoke to going beyond the enforcement issue and reviewing the sign ordinance itself. Mayor Nicoli mentioned seeing that the current ordinance was fair to the smaller businesses starting to come into the downtown area. Mr. Man: spoke to the need for a Code to keep the signs in good taste and of a reasonable size but also for enforcement because there would be abuse of the Code. He reiterated his suggestion for the Council, staff, and volunteers working together to review the matter. Jim Hendryx, Community Development Director, said that the Code Enforcement Officer had a number of different violations in process throughout the city. He stated that he was taking seriously both the complaint and the concern that the City was "picking on" an area. He mentioned issues involved with flags and public right-of-way. He said that this could be a sub-task of the Downtown Committee. Ed Wegner, Public Works Director, mentioned that Public Works removed signs from areas in the city every other week during the summer. He explained that they did not clear signs from Pacific Highway because the State has not released its jurisdiction over that facility as it has for Hall and Durham. > The Council considered Agenda Item No. 4 at this time. 2. CONSENT AGENDA Motion by Councilor Rohlf, seconded by Councilor Hunt, to adopt the consent agenda. Motion passed by unanimous voice vote of the Council present (Mayor Nicoli, Councilors Hunt, Rohlf, and Scheckla voted "yes"). 2.1 Approve City Council Meeting Minutes: May 26, June 2, June 9, June 16, and June 23, 1998. 2.2 Receive and File: a. Tentative Agenda b. Council Calendar 2.3 Local Contract Review Board: a. Approve Bid Award for Fanno Creek Trail (Between North Dakota & Tigard Street) to Anderson Pacific Contractors - Community Development b. Approve Contract for 198/99 - Pavement Management Maintenance Program (PMMP) Slurry Seal - Engineering c. Approve Contract for 1998/99 - Pavement Management Maintenance Program (PMMP) Pavement Overlay - Engineering Tigard City Council Meeting Minutes - July 21, 1998 - Page 2 3. VISIONING RECREA'T'ION OPTIONS UPDATE Loreen Mills, Risk Manager, reported on the efforts of the City staff to meet the Visioning Program target areas for parks and recreation review, as listed under both Urban and Public Services and Schools and Education. She mentioned the non-athletic recreation program run through the library from 1990 to 1995 by an outside contractor that faded away when the contractor went out of business. She said that it had an average of 393 participants in the fall. Ms. Mills said that since November the City staff has worked with the School District staff to create recreation programming. She mentioned that the success of the pilot program run during Spring break at Fowler Junior High led them to develop a summer program. They were now working also on a fall program. She reported that a program to serve latch-key children would be implemented this fall at the junior high in response to the visioning program. Ms. Mills said that this fall they intended to start working on new partnerships with the school and businesses, as requested in the visioning process. She mentioned working with the Senior Center and developing a wide-spread program to meet the needs of all ages in the community. Ms. Mills explained that this project should not be confused with the work at the Council level regarding parks & recreation district opportunities. She said that these programs helped to develop the ground level of support needed to build a strong recreation program recognized in the community and used on a regular basis. Jeff Munro, Parks Supervisor, reviewed the background of Kids & Company, the recreation programming provider they worked with for the pilot project at Fowler Junior High. He said that they operated full-time rec programs out of Gresham and Tualatin, were registered with the State, and took care to do background checks on and appropriate training of their instructors. He mentioned that currently 1600 families participated in the two programs at Gresham and Tualatin. Mr. Munro reported that the summer program had 126 children and adults participating in the program as of yesterday. He mentioned several possibilities for fall classes, commenting that they did not want to get involved in competitive athletic programs. He observed that Tigard staff has worked very well with the Kids & Company staff in developing these programs. Mr. Munro pointed out that there was no cost to the City for these programs except for staff time. He cited the net profit of $15.15 from the Spring Break program as evidence that Kids & Company was not in this for the money but rather to support the community and provide activities for the children. Councilor Scheckla commented that the earlier program run through the library had such high fees that people backed away from it. Mr. Munro said that Kids & Company charged very reasonable rates for their camps, about half the price of other city recreation programs in the region, with the intent of making the programs available to more people. Ms. Mills said that they have discussed keeping program costs down and starting scholarship programs to bring in the kids who could not pay. Councilor Scheckla suggested talking to community service organizations and churches about providing scholarships. Ms. Mills mentioned the use of volunteers to teach programs also. > The Council considered Agenda Item 6 at this time. Tigard City Council Meeting Minutes - July 21, 1998 - Page 3 4. TUALATIN RIVER PEDESTRIAN BRIDGE Mr. Hendryx introduced Councilor Sue Lamb of Tualatin, and Steve Wheeler, Tualatin City Manager. Mr. Hendryx reviewed the history of the attempts to get a pedestrian bridge across the Tualatin. He noted that the first study showed that a separate bridge connecting the Country Club to Cook Park was very expensive. He said that during the Cook Park master planning process Mayor Nicoli and Councilor Hunt envisioned a pedestrian bridge tying the three parks together: Cook Park, Tualatin Community Park and Durham Park. He mentioned that they allocated $50,000 from greenspaces money to study the engineering feasibility of a pedestrian crossing. Mr. Hendryx said that the Mayor initiated discussions with the railroad about the possibility of abandoning one of the tracks, and converting that railroad bridge to a pedestrian bridge. The Mayor and Councilor Hunt initiated further discussions with the railroad about utilizing the existing railroad bridge, assuming that the railroad did not abandon the bridge. He said that the current idea was to hang a pedestrian bridge off the side of the railroad trestle. Mr. Hendryx reported that Tualatin's consultant, Tri-Land Engineering, has completed preliminary work on an evaluation and feasibility study. He mentioned that throughout this process the railroad has been cooperative and willing to talk with the jurisdictions but they were very concerned about safety. Steve Wheeler, Tualatin City Manager, expressed his support of this project to link the three parks together via a pedestrian bridge. He reported some of the preliminary findings of Tri-Land Engineering. These included that it was feasible to hang a pedestrian bridge off the existing railroad bridge and that a secure barrier to prevent public access to the railline was needed. He mentioned that the $47,000 that Tualatin has earmarked for the project was not sufficient to complete it but he thought that in time, and with creativity, the three cities and the County could use their resources to find enough grants and federal funds to complete the project. Councilor Sue Lamb, City of Tualatin, expressed the Tualatin Council's support of this project. She mentioned the cooperation from the Railroad and the possible abandonment of the line as part of making this dream become a reality. She spoke to the three cities working together to fund the project. Mr. Wheeler mentioned that the joint study done several months ago on the feasibility of abandoning the line through Tualatin into Tigard returned disappointing but not surprising results that it was very expensive and not easy to do. He commented that if they could not abandon the line, then perhaps they could utilize it for commuter rail. Councilor Hunt asked if the feasibility study considered the ADA requirements for a pedestrian bridge hung off the side of the railroad bridge. Mr. Wheeler said that any design would include ramps with some slope in order to make the facility ADA accessible. He agreed that it did cost money to do so. Councilor Scheckla asked if any consideration has been given to the costs of long term maintenance or how that would be split. Mr. Wheeler pointed out that a pedestrian bridge did not require a great deal of maintenance. He said that he hoped they could split the maintenance costs three ways between Tualatin, Tigard, and Durham. Councilor Hunt mentioned that hopefully Tigard would shortly have the right-of-way to legally put a path down to the bridge. Mayor Nicoli asked if the Tualatin consultant could talk with interested Tigard Councilors also. He observed that this was a project that would happen a lot sooner than anyone thought. Councilor Lamb commented that during their parks master planning process years ago, the idea of a pedestrian bridge across the Tualatin was brought up as a dream but the half a million to three-quarters of a million dollar cost was prohibitive for all the interested jurisdictions. She reiterated that the consultants found the project feasible from an engineering standpoint. Tigard City Council Meeting Minutes - July 21, 1998 - Page 4 > The Council considered Agenda Item 2, Consent Agenda, at this time. 5. WASHINGTON COUNTY CONSOLIDATED COMMUNICATION AGENCY (WCCCA) - PHONE II UPGRADE This item was cancelled. 6. WEED HARVESTING AT SUMMERLAKE Mr. Wegner reported on the first weed harvesting at Summerlake using the North Bend firm to do the work. He presented a video of the two and a half day operation. He mentioned that the contractor found little debris. He explained that with the use of the conveyor belt, the material dried out much faster than anticipated, saving the work of stockpiling the material to allow it time to dry. He mentioned procedural changes they hoped to implement next time to make the process more efficient. He noted that they did have to use the crane to offload the harvesting machine to and from the lake. Mr. Wegner pointed out that while the operation improved the aesthetics of the lake, it did nothing for the water quality. He reviewed their noticing process to the neighborhood, stating that they received no complaints about the noise but many neighbors watched the process with the kids finding it fascinating. Mr. Munro reported that the total cost of the operation was around $7,000. Mr. Wegner said that staff would monitor the weed level to determine when the second harvesting should occur. He said that if they did this on a regular basis, they would do an earlier cut in late May or early June. He mentioned the other elements in the proposal of chemicals and black fiber along the banks. He said that the banks were very hard to mow but the contractor did the best he could. Mr. Munro mentioned that the diver they sent in to check the lake for debris reported that the lake depth was mostly between two to four feet with a couple of six foot deep holes. In addition the bottom was very silty and muddy. Councilor Hunt asked if staff has analyzed whether they should purchase or rent a harvester. Mr. Wegner said that at a cost of $7,000 per harvesting, they could pay for the machine in three and a half years. He said that it was still unknown whether other jurisdictions were interested in using the machine - they did not attend the harvesting, although they were invited. He commented that it was an expensive machine if all they wanted was the aesthetics. He said that it would be nice to find another jurisdiction interested in using the machine. Councilor Scheckla asked if the operation bothered the water fowl. John Roy, Property Manager, indicated that the water fowl stayed about 200 feet away from the machine and did not appear to be bothered; however it did affect the aquatic life. He commented that with the weeds gone, they could see the poor water quality and color even better. Mr. Wegner pointed out that Summerlake was a drainage facility for the Summer Creek basin. It was not designed to function like the Murray Hill pond. Mr. Wegner mentioned that two Task Force members present had been pleased with the impact on the aesthetics but were still concerned about the water quality. Mr. Munro said that the Task Force members supported the harvester but not necessarily shading the creek and maintaining the existing trees, as the trees blocked their view of the lake. He noted that the first year called for a $10,000 aluminum sulfate treatment and $24,000 for shading the shoreline. He pointed out that the harvester was a high maintenance machine. Tigard City Council Meeting Minutes - July 21, 1998 - Page 5 Mr. Roy expressed a concern resulting from the diver's survey. He said that they were not expecting the lake to be so shallow. This was an issue that they needed to address because it would not get deeper as time went on. 7. CITY FACILITIES PLANNING DISCUSSION - November 3, 1998, Draft Ballot Title Liz Newton, Assistant to the City Manager, referenced the memo she sent to Council reiterating that staff's recommendation was to proceed with the total facilities package of $17,800,000 million., as was the Space Committee's recommendation also. She presented a proposed ballot title for discussion purposes only. She noted the Space Committee members present including Lorin Honklin, Library Board, Larry Beck, Library Board Chair, Police Chief Ron Goodpaster, Library Director Melinda Sisson, Public Works Director Ed Wegner, Councilor Paul Hunt, and herself. Ms. Newton pointed out that the $12 million option would meet the City's space needs for 10 years while the $17 million option would meet their needs for 20 years, including the police department's. Mayor Nicoli clarified that the issue was not the total dollar amount of the bond but the amount of parking space available. He held that the $17 million plan put too many people in too many cars on this site. He mentioned that the $12 million package included purchasing the lot between the old police station and the public works building. He asked if any preliminary planning was done to study the feasibility of using that area to house the police station in 10 to 15 years. Ms. Newton said that staff concluded that there was probably enough property but has not gone any farther. Councilor Hunt reiterated his position in support of the full $17 million bond. He said that they could not expect people to produce efficiently without adeq late facilities. He commented that the $12 million option did not give the police department the same long range solution to their space needs that it gave the other departments. He pointed out that the Library Board supported the full package, even though they would get their library with the $12 million bond and took a chance on losing the library if the $17 million bond did not pass. Councilor Hunt argued that few people would consider the total bond amount but instead would look at the amount per $1000 and what it cost them per year. He stated that he would only support the full bond measure that treated everyone in the City the same. Councilor Rohlf said that his concern was not the dollar amount of the bond but the timing in placing a facilities bond before the voters without first addressing the traffic and transportation concerns that affected citizens daily. Councilor Scheckla held that both options had merit. He expressed concern with the number of money measures on the November ballot from the various jurisdictions. He suggested going out for the full amount, and if that was turned down, going with the $12 million project as a fallback option. He spoke to letting the people decide, and living with the consequences. He agreed that the traffic concerns expressed by the citizens were not addressed. He said that it would not be easy to sell either project. Councilor Rohlf said that he saw either one as having an equal risk of failing, so he would gamble with sending out the $17 million bond. Ms. Newton said that she would bring back a ballot title next week for Council review. She would also report on what other money measures they knew would be on the November ballot for context. Tigard City Council Meeting Minutes - July 21, 1998 - Page 6 > A citizen asked about the WCCCA discussion. Ms. Newton explained that staff requested in writing to pull that item from the agenda because the WCCC Board and the Technical Advisory Board voted to recommend to the Commissioners not to place the matter on the ballot. She said that the Council discussion on local concerns only would occur on October 20. 8. COUNCIL LIAISON REPORTS: None. 9. NON-AGENDA ITEMS None. 10. ADJOURNMENT: 8:20 p.m. Attest: a r, City of Tigard 6i 61 Date: ~/07,- ~0 O i : adm\cathy\ccm\980721.doc rj_AthZA_; A-,a W ~k QLg-" Catherine Wheatley, City Recorder Tigard City Council Meeting Minutes - July 21, 1998 - Page 7 COMMUNITY NEWSPAPERS, INC. P.O. BOX 37U PHONE (503) 684-0360 BEAVERTON, OREGON 97075 Legal Notice Advertising oCity of Tigard • ❑ Tearsheet Notice 013125 SW Hall Blvd. • ❑ Duplicate Affidavit Tigard,Oregon 97223 • Accounts Payable • Legal Notice TT 918B AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, ass. I, Kathy Snyder being first duly sworn, depose and say. that I am the Advertising Director, or his principal clerk, of theT card- gal at i n Times a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at TI c arrl in the aforesaid county and state; that the Tigard Ci tV Cptinc i l Rt Uii=w 'R )arri I'dee -i nq a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for QNR successive and consecutive in the following issues: Subscribed and sworn to fo a me thisltith HaV of Tii l y, 1998 r OFFICIAL SEAL N Public for Oregon I ROBIN A. BURGESS NOTARY PUBLIC-OREGON My Commission Expires: COMMISSION NO. 062071 MY AFFIDAVIT COMMISSION EXPIRES MAY 16, 2001 The following meeting highlights are published for your information. Full agendas may be obtained from the City Recorder, 13125 S.W. Hall Boulevard, Tigard, Oregon 97223, or by calling 639-4171. TIGARD CITY COUNCIL AND LOCAL CONTRACT REVIEW BOARD MEETING July 21, 1998 - 6:30 P.M. TIGARD CITY HALL - TOWN HALL 13125 SW HALL BOULEVARD, TIGARD, OREGON • Discussion/Update Topics - Recreation Program Options - Tualatin River Pedestrian Bridge - Facilities Planning Ballot Title Draft - Washington County Consolidated Communications Agency - Phone II Upgrade • Local Contract Review Board Meeting - Fanno Creek Trail Bid Award (Between SW North Dakota & Tigard Street) - 1998 Pavement Management Project Slurry Seal Bid Award - 1998 Pavement Management Project Asphalt Concrete Overlay Bid Award 119188 -Publish July 16, 1998. MEMORANDUM Agenda Item No. 3. a„= CITY OF TIGARD, OREGON Meeting of `7!a 1100. TO: Honorable Mayor and City Council FROM: Bill Monahan, City Manager DATE: July 14, 1998 SUBJECT: COUNCIL CALENDAR, July - September 1998 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. Ju * 21 Tues Counciy Workshop Meeting - (6:30 p.m.) * 28 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting August *11 Tues Council Meeting (6:30 p.m.) Study Session - Business Meeting 13-15 Thurs - Sat Tigard Daze - Main Street * 18 Tues Council Workshop Meeting - (6:30 p.m.) * 25 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting September 7 Mon Labor Day Holiday - City Offices Closed *8 Tues Council Meeting (6:30 p.m.) Study Session - Business Meeting * 15 Tues Council Workshop Meeting - (6:30 p.m.) * 22 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting i Aa d m\ca thy\council\cccal.doc Agenda Item Nojj 3. a tq Maotinn e%f I q A aS b0 C E. 'U C O U `c co F" s b C . o Cl. a~ N ~ d 00 tJ) 5 e Q1 i. C h p 7 o~ A vz > U ~ U O y n C U O C H «S a y A p y .r ` ".7 O dq C7 p C on 5 fR G t a C Z O 5 C b N O C ' ° O " a C ° y ' 0o A U U U U U aa a ~ o .C7 n. ~ a. c .Y~ u • ~ d cOi E T.n O O. C O ~ ~ O N 3 CN 00 y 00 0 L C c C c p b ca 00 A 3 U U N_ .a H OU to b o c ~ ~ ~ u 15 M O ~ N y ~ G` ~ ~ ~0. w . ~ i • U Q. G! U •N 1 0 U Q s C ~0.. y 'fl a~ > 6+ C CQ rl O O O ►C- .tii O a07 N N .52 7 CIS ~ 0o A V] ¢ , U oG M M > Cq M N _ G O N n 7 C CO _ 0 O O N i0 N C O 0 U "0 P 'b C > > C r N (U ' U^ 7 Z A A M C O N n U 04 ' A .5 H p C rn 3 N O O > A i .Op a~ y d V bD C ' d •U !T! C y C N m C C N C N N C OL b O O U C in bD of 1C N 1 q y p O C 'C y Ca y oA U Cq a~ p. . C ~ Q Q o v"' a, .S > A .S 8 a a~ c o 00 GM y r. O O oyn a J E N cii > ~ ' ~ ' N ¢ C x 0 x p O v C O . O ¢ 0 0 F O ~ q p > • C ~ ~ . v ~ y O 00 _ y v i ¢ cO y? to cO . q . y C = E 9 0 C u u AGENDA ITEM # 3.3 0.., FOR AGENDA OF July 21, 98 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUEIAGENDA TITLE Award of Contract for the construction of Fanno Creek Trail - Segment 1 (North Dakota/Tigard Street trail) PREPARED BY: Vannie Nguyen DEPT HEAD OK CITY MGR OK U/001k ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the contract award for the construction of Fanno Creek Trail - Segment 1 (North Dakota/Tigard Street trail) ? STAFF RECOMMENDATION The staff recommends the Local Contract Review Board, by motion, approve the contract award to Anderson Pacific Contractors in the amount of $34,920. INFORMATION SUMMARY The proposed trail project is one of several projects included in the Parks System Program of the City's seven- year Parks CIP, which begins July 1997. The North Dakota/Tigard Street trail connection and Cook Park expansion are two committed projects in the FY1997-98 parks list. Completion of this project along with other committed trail projects will extend the existing Fanno Creek trail to Main Street. The scope of this project includes construction of approximately 620 feet of 10-foot wide asphaltic concrete pathway from SW North Dakota Street to 400' north of SW Tigard Street. The new path will connect to the existing path located north of SW Tigard Street to provide pedestrians with a long and continuous path between these two streets. Two steel posts will be installed at the end of the trail to prohibit vehicle access from North Dakota Street to the proposed trail. No DSL/Corps of Engineers permit is required since the proposed trail is located outside of the wetland boundary. The bid opening was conducted on June 29, 1998. The bid results are: Anderson Pacific Contractors Ridgefield, WA $34,920.00 J-Mac, Inc. Tigard, OR $37,835.00 G.R. Morgan Construction Portland, OR $74,975.00 Engineer's Estimate $21,600.00 OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None FISCAL NOTES This project was funded in the amount of $50,000 in the FY97-98 Parks System Program and the whole amount was transferred into the same program of FY98-99. This amount is sufficient to award the contract. iAeng\98cipVanno1 \sum.doc CITY OF TIG ARD FACT SHEET 13125 SW Hall Boulevard Tigard, OR 97223 Contact: Vannie Nguyen, P.E., (503) 639-4171 AGENDA: July 21, 1998 TOPIC: Fanno Creek Trail - Segment 1 (North Dakota/Tigard Street Trail) BACKGROUND: The proposed trail project is one of several projects included in the Parks System Program of the City's seven-year Parks CIP, which begins July 1997. The North Dakota/Tigard trail connection and Cook Park expansion are two committed projects in the FY1997-98 parks list. Completion of this project along with other trail projects listed as committed projects will extend the existing Fanno Creek trail to Main Street. The scope of this project includes construction of approximately 620 feet of 10-foot wide asphaltic concrete pathway from SW North Dakota Street to 400' north of SW Tigard Street. The new path will connect to the existing path located north of SW Tigard Street to provide pedestrians with a long and continuous path between these two streets. Two steel posts will be installed at the end of the trail to prohibit vehicle access from North Dakota Street. The proposed trail is located outside of the wetland boundary, therefor no DSL/Corps of Engineers permit is required. Bids for the project were opened on June 29, 1998. The low bid of $34,920 was submitted by Anderson Pacific Contractors. COST: The construction cost of $34,920 will be funded from the FY1998-99 Parks System Program. 1Aeng\98c1p\tanno1 \tact.doc AGENDA ITEM # 33 FOR AGENDA OF July 21, 1998 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of Contract for 1998-1999 Pavement Major Maintenance Program - Slurry PREPARED BY: V. Nguyen DEPT HEAD OK A`" uenas CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the contract award for the construction of the slurry seal portion of the 1997-1998 Pavement Major Maintenance program ? STAFF RECOMMENDATION The staff recommends that the Local Contract Review Board, by motion, approve the contract award to California Pavement Maintenance Co. in the amount of $70,123.50. INFORMATION SUMMARY There was a backlog of $1,500,000 in FY 97-98 for corrective overlays, repairs, and slurry seals. The Pavement Overlay Backlog list (Appendix G) of the Capital Improvement Program lists all paved streets in the City of Tigard that need corrective and preventative maintenance. Streets that are candidates for slurry seal likewise are a priority for preventative treatment. Proposed streets to be slurry sealed this year were drawn from the Proposed CIP Projects list (Appendix J of the FY 1998-99 Capital Improvement Program) and from evaluation of those streets that need slurry seal treatment to extend the pavement life expectancy. The pavement overlay project and the slurry seal project are bid separately to attract Contractors that specialize in the respective types of work. This year's program includes the following 13 streets: Alderbrook Drive, Summerfield Drive, Bond Street, Churchill Way, 80th Ave., Genisis Loop, Pathfinder Way, Terrace Trails, 118th Ave., 92nd Ave., Heidi Ct., Leslie Ct., and Dawn Ct.. The bid opening was conducted on July 14, 1998. The bid results are: Blackline, Inc. California Pavement Maintenance Co. Engineer's Estimate Vancouver, WA $49,021.55 Sacramento, CA $70,123.50 $88,034.00 Blackline's bid was rejected due to their request to begin work in October 1998 or delay the project until May & June 1999. Our project schedule calls for the project to begin in August 1998 and be completed no later than the end of September. This project needs to be constructed during optimum weather conditions. The fact that the bidder sets conditions which forces the construction into rainy weather or postpones it until next calendar year renders the bid non-responsive. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None FISCAL NOTES The amount of $500,000 has been allocated from State Gas tax revenue for the PMMP and other street improvement projects. This amount is sufficient to award the contract for this year's PMMP - Slurry Seal project. 11ENG198CIP%98PMMKSUM1. DOC AGENDA ITEM # 3 , 3 Q- FOR AGENDA OF July 21, 1998 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of Contract for 1998-1999 Pavement Major Maintenance Program - Pavement Overlay PREPARED BY: V. Ng yen l , ,,,r V/ DEPT HEAD OK A. Dnopenas CITY MGR OK W. &nka-h/ ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the contract award for the construction of the pavement overlay portion of the 1997-1998 Pavement Major Maintenance program ? STAFF RECOMMENDATION The staff recommends that the Local Contract Review Board, by motion, approve the contract award to Benge Construction in the amount of $126,424.00. INFORMATION SUMMARY There was a backlog of $1,500,000 in FY 1997-98 for corrective overlays, repairs, and slurry seals. The Pavement Overlay Backlog list (Appendix G) of the Capital Improvement Program lists all paved streets in the City of Tigard that need corrective and preventative maintenance. The pavement overlay and repair backlog alone is close to $1,300,000. The pavement overlay project and the slurry seal project are bid separately to attract Contractors that specialize in the respective types of work. Proposed streets to receive pavement overlay this year were drawn from the Overlay Backlog list and from evaluation of those streets that need overlay to extend the pavement life expectancy. This year's pavement overlay program includes 8 streets: Scott Ct., Center St., Bell Ct., 82nd Ave., Nimbus Ave., Hampton St., Highland Dr., and Tiedeman Ave.. 7'he bid opening was conducted on July 14, 1998. The bid results are: Benge Construction Tualatin, OR $126,424.00 Morse Bros. Sherwood, OR $137,859.00 K.F. Jacobsen Portland, OR $184,122.80 Eagle Elsner Tigard, OR $206,822.10 Engineer's Estimate $138,292.50 OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION CONMTTEE STRATEGY None FISCAL NOTES The amount of $500,000 has been allocated from State Gas tax revenue for the PN4MT and other street improvement projects. This amount is sufficient to award the contract for this year's PMINIP - Pavement Overlay project. 1:1ENG\98CIP\98PMMP\SUM. DOC AGENDA ITEM # `-F FOR AGENDA OF 7/21/98 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Tualatin River Pedestrian Crossing Update PREPARED BY: JimH DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Steve Wheeler, City Manager of Tualatin, will provide an update of the Tualatin River pedestrian bridge project. STAFF RECOMMENDATION No action required INFORMATION SUMMARY Considerable interest has been expressed in the past few years over the possibility of developing a pedestrian bridge that crosses the Tualatin River, linking Tualatin's Community Park, Tigard's Cook Park and Durham's City Park.. This was identified during the master plan update for Cook Park and recognized by both the cities of Durham and Tualatin. Previous work by Tualatin evaluated the preliminary feasibility of constructing a pedestrian bridge to meet this need. The costs for the bridge precluded its construction. Since that time, Mayor Nicoli and Councilor Hunt have had discussions with Portland Western Railroad, Inc., the operator of the rail line adjacent to Cook Park, about the feasibility of allowing joint rail/pedestrian usage of the bridge structure. Tualatin has hired a consultant to evaluate the feasibility of "hanging" a pedestrian bridge from the existing bridge structure. Tigard is participating in the cost of the study with our Greenspace funds from Metro. Steve Wheeler, City Manager of Tualatin, will be updating Council on the purpose of the study that is underway. No action is necessary by Council. OTHER ALTERNATIVES CONSIDERED Receive written report VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Tigard Beyond Tomorrow, (Goal #2) Improve traffic flow, (Strategy #3) Enhance off-street bikepath/pedestrian walkway connections FISCAL NOTES Budget includes $50,000 of Greenspaces funds for the Tualatin River Pedestrian Bridge analysis. is\citywide\sum\bridge.doc 07/21/98 08-39 CITY OF TUA TIN PO 90% 369 TUALATIN, OREGON 97062-0369 (j503) 692-2000 too 692-0574 FAX TRANSM AL NU. 442 Idol DATE'. TIME: gc!~d~ TO: ail ~a~ FAX • 3f&R p. 4+73-yelrf. FROM: A L ii Parks and F2ecreatBora Oe aflmen4 FAX 503-691.9786 DOCUMENT: PAGES TRANSMITTED. INCLUDING THIS COVER: NUMBER OF -J-- NOTES' 07/21/99 08:39 NU. 44d2 t►Vd~ July 20, 19913 "TRI'LAND DESI N GROUP, INC. Mr. Paul Hermon City of Tualatin Parks and Recreation P.O. Box 3 69 Tualatin, OR 97062 Via fax: 691-9796 Re: Finalofin Pedesikiore Bridge Dear Paul: Attached are conversation logs and a progress report from our consultant Tom Wiser P.E. who is assisting us with this project. As you can see our research so far reveals that the structural capacity' of the existing Railroad Bridge appears to be adequate to support adding the pedestrian bridge. The primary concern at this time is creating a separation between rail traffic and pedestrians. We are currently preparing sketches to present to Western and Pacific Railroad how this separation can be accomplished. We anticipate that these sketches will be completed this week and a meeting can be set for the week after. if you have questions or need additional information, please call. Respectfully. Tril-and Design Group, Inc. 111A'4~w-- Stephen B. Turner, P.E. Enclosure (7 pages) 1"rit.ancl Uo.~ign Group, Ine. - 10201 SX Nimbus AYcnuc. M4 • 'rgurd. OR 97223 • Ptxinc (50.1) 96R-6589 • FAX (503) 968-7439 tigaI61progre.s-rcpnn.Olul dOc 07/21/98 08:39 N0.442 P03 A. 0. Catawell. vita precioani-Operations a I. Melba, President & Gonaral M9140cr L sullidaet. Maintenanea of war W1400901, concracu C. q, GUport Msna9ar of Enpi AAran&gcf1A -to Wes.. GM 5. C Wa(cn-6Itice, pueetar of MaAwtinp Oft; re P. K. Car4Mdan. W inmaater, • 04come of Safety M. A. 9arr6n- Poraonnel - A. ID. V' incent. MaTlaaar of aAarKeti"q June 19, 1998 James N. P. IHendryx Director of Communtry Development City of Tigard 13125 S.W. Fall Uculevard Tiystd, Orcgep 97233 Derr Jim: ur letter of Map 29, 1998, ce®cunittS a feoibility study for a~ltacbittg a pedestr lea vraTkwaY Disod~ Refers to yo d & to the existing railroad steel through-Voss span used by Portlan estem art its Oregaa >✓leevic to cross the Tualwdn River in your city. Ordinarily, riIltoads vigorously oppose notions that would racourage p atmians to trespass an taeew railroad troths. ~e already are t ootigh pedesaieals Illegally using out facilimes now, Why would want 1o eacouraec mort:7 In this case, I hope the answer is a p bridge aver the rivet would include =structlan of approaches, notably to the eort>a where there is a wide, weli.esmblished taouse tie steel allr ad C in 3 span 9 most the flood plain with a rsar trestle, but t sera who *a- ~ ould solve botb of these problems cases, urilixe the trestle approach as Vre wtll. Any Any pecLc wonid be xn ttngmvetncat from our perspective. De odt of7rarigpommioo actually owns ibe To ayacil=lly iSCwer your qucstxt~. ttnc Oreson ~ - intendint; thetas. PBtW has a bridges, but P&W is chrtrged with the responsibility of mainteOxmg and sWer peyctual and exclusive casement over the suvcuu= for tb c Warpose of operating s. common carries tail:vty. If the feasiVlity study were positive, ODOT would have same say in tae matter but tite final decision to allow or disallow it would be Portland & Westerq's. We're a®ecable to eerAucling an cagineming analysis. As pan of that atialysis. I'd Terre to see included in the design the most undefeamble measures conctivablc to pteveat pedestrian way users $v m entering onto the railway w'hilc they we using Ote suuature. p&W wants to be cooperative as possible. bvt % *a are at a distinct disadvanm&e when it tames to legal liability. Giries and other government agencies we proteetod from ca69st;'ophic claims exposac by a summary cap of s300.000. W C are Dot- In the present situation, if* trespasser 4 hurt antic bridge the fan that he was on the propary illegally acts as a mildgating circumstuee. However. T worry about how tftis would be perceived if we permitted a pedestrian bridge to be enwhed to the railroad mmcoire and a laser of ()at public way was able to gain access to the tack and became injured. I don't like to boTrow'trollble, but i believe you cm see my point. Porttane & wect•rn FleitreaQ, Inc General Office 110 West 10th Avenue Alganv- OR 97321 15111926-6665 FAX (Sall S24-6580 100 Dox 1927 8eaveron. OR 97076-,927 (603)643-4176! (503) 663.5973 FAX (503) 6-61ao .207 Mal operational WeeoQuaRets Sl Helens QepOT 2194 Golurnbia Blvd. St. Nalonfa, OR 97051 (,503) 397-3659 --1- (5031 07.121/98 013:39 7i m 1KmndrY: - P»Se 2 -Me rse&eering ftiasibility sPAY probably isn't the proper forum ld ~~to be addles ed issues. Ho-twcr. in 6vetall eoasidetw10' of dle coeeept. local lis~+l+q which line wt We 8bIC so al)Ud'o" to be die is to de3igtt.is By far. the most app edn; sot ratio to foe is the oat in Tzil vicinity attd Oke public inherits die va"9ed bridFss arts rigbt of way. Ncwbat head and build a new comection beeweta the Oregon Electric d beef rmeernooi~atllrie~r ifibeat on srancb in Tttalaaip. CA Tr'anacr the XU loge rigA the OE line to the famer SP Finns thit will traatide this ruWu+tie rotate. This Would allow abandmnent of dtiplioete vWbaarl pant *ot41A Turd as feir tioetb 95 Dakota Street. Yes, ttu concept outlined above is a faemidablx ask but the rtcendy D'suA feiferal Tweportaeion Equity Act fos(he 211"Csmury sitFl DOs Claudia Howells, who R►ar'"ge dtlow e itsiel Section. lines. It vauld be worth talking about vr g;act tote eneittttfing study likely well requite access to rail property, the individual to contact at Pd<W is Chuck Gilbert. Manager of Commeb and EaChteerinp, in Albany &1(541) 924-6570. Sincerely, Robert I. Melbo cc: A19C CRO NO.442 (704 Ponland & WeVOM Railroad. Inc. General Office 1 10 141051 1 *'h Avenue Albany, OR 17321 (541) 92s.6545 FAX )5431924.5680 15031 3, 57051 (663,391-3659 FAX 5S031397,096131 6+3~6140 9aox 1027 1 ColurhOla eveno . OP 97s-1927 Operational mea eQens e0Oepot l e o. St. H 07/21/98 08:39 N0.442 P05 THOMAS W- WISER, P1. ® CONSULTING RAILWAY ENGiNEtlr M E t•t o R w N O U M' IN= im NINE 191 g8 SW S5~ COURT TUAW IN. OR 47062 1'ROne 5031651-6095 To., Steve Turner Fax 5331692-4753 Triland Design Group. Inc. c moil: vAscrC-=acVnccrtrv3.c0m Phone' (503) 966-6589 Date: July 20. 1998 Projeci No.: 9W06 Project Title: Tualatin Pedestrian Bridge subject: Progress to date 1 _ Contacted BNSF Railroad concerning the load capacity of the bridge to support a pedestrian crossing- Basic conclusion is that the bridge has the exua capacity to support an attached pedestrian bridge- See attached Conversation Record with Gary Strelcheck. 2. Contacted Chuck Gilbert, Portland and Western Railroad. The railroad is interested in vacating the bridge and is concerned about liability and safety issues if pedestrians are allowed on the side of the bridge. Is open to discussing the possibility of attaching a pedestrian bridge if access to the RR bridge is limited. Prefers to pursue the vacation of this alignment and bridge. See attached Conversation Record with Chuck Gilbert. 3. Contacted Mike McCillup with the City of Tualatin concerning the W&H Pacific study on realigning the Portland and Western Railroad around the City of Tualatin- Mike stated that the costs to the City at the time of the ttudywould prevent this realignment, but might be interested if additional funding could be obtained. Mike forwarded a copy of the W&H Pacific report For ouT revicw. See attached Conversation Record with Mike McCillup. 4. Conducted a field review of the bridge structure to determine possible locations of attachment for the pedestrian bridge. Took photographs of the bridge structure and measured pertinent aspects. Triland is in the process of preparing a cross section, elevation and plan of the emsting structure. When this is complete, we will sections showing possible attachment points for the pedestrian bridge as well as screening for the railroad. 5. Projected work scope for following week: a. Contacting 0130T concerning attaching to the bridge and concerning the feasibility and possible funding of a railroad realignment. b. Determining impacts to cost of vacating the bridge if lead based paints are 07/21/98 08:39 NO. 442 WG found on the structure. C. Review the H Ptions and plan of pedestrian bridge, le ~lignrnenu. d. Prepare c if you have any questions concerning any of these. or if I can be of any further assistance. Please call. Thomas W. Wiser- p.E- Consulting Raiiway Engineer • RAILWAY ENG(tJEERINC: MACK AND YARD tAVOUT • COST ESTIMATES • DESIGN - IWPEC1lON - RE4"'L'TAT►OrI • TiCNNIC A!. Nr%(pAfAN"jM • P*(>gfKSL VrOATC J"v 29. 1999.WPC 07/21/98 08:39 NO. 442 907 conversation R e G o R A THOMAS W. WiSIR, F.IE. CONSULTING RAILWAY WC-NEEt 19195 SW 55" COURT TUALA11N, OR 97062 Phone 5031691-6095 Fax 5031692-4753 V" t h: Gary Stmlcheck e.n%au: wiset@r fing.corn Structural Engineer Burlington Northern Santa Fe Phone: (913) 551-4196 Dote: July 20, 1998 Time, 8:2D AM Project No.: 98006 Project Title, Tualatin Pedestrian Bridge L.S. 442 Bridge E35.3 over the Tualatin River: 498DPT, 150TRT(SH), 6BDPT Gary stated that the bridge Was buitt in 1899. has o 150' span. max height of 41' and a tow design rating of Cooper E45. He believes it wilt handle the toad of a bike path adjaceni to one side of the structure. We discussed toads of 4-600#11`1 rive and dead and he sow no problem with that. He felt the liability issue was a stronger issue. He did not know it the W&P would go for having pedestrions with such close access to the tracks. As a minimum there would need to be a screen wall between the tracks and the bike path. Ai the ends of the 150' steel span the path would need to diverge away from the timber trestles. He is not sure if BNSF nos retained drawings or not. Would be happy to took if the W&P is amenable to the possibility of a path. He thought they might have a scanned droving in AufOCAD. RemicM; nW copy or Me BDore caweraation record is for your use and recorA. If you heva any elucstbr» or cmarlmelts eor%ceming the stawneeds Me& please call i4thln lofts. Thomas W. Wiser, P-E. Consulting Railway Engineer • 17AiLWAY ENGWEERING: TRACK ANO YARD LAYOUT • COST ESI1MATES • 06SIG4 • INSPECTION • REH"lUrATl0N coNVEAsaT.aw RCCCNQ• GAO" S1**CLCkLC1C.WTD U (-I ell IVO 0d; J7 NU. 4444 Loud conversation R E C O R a III I ~ I! Il With: Mike MCVjs11i£► City Engineer City of Tualatin. Qrc®on Phone: (503) 692-2000 Prniect NO-: 98006 THOMAS W. WISER, P.E. cONSULTING RAILWAY ENGINEER 19198 SW 55° COURT TUAIATIN.OR 97062 Phone 503/691-6895 Fox 503/692.6753 e-ma9c wisec0diwV111e8fing.com Date: July 20. 1998 Time: 3:00 PM Project Title: Tualatin pedestrian Bridge a to the west between The City of Tualatin die &ine K 0 wos feosi ie to relocate Me tT ckt few years ago to Tualatin and Sherw000. preliminary estimertes placed the cheapest cost @ $8 million and required the felocation of 1-2 business along Tualatin-Sherwood Highway, The City felt it was not on effective use of that amount of money and nave dropped the issue. They did not pursue the use of Metro`s "rail to trails" fundi io g, the States R a re was~w Uiails funding nor federal YEA21 funding. They would be happy Pa t to come up wtth a funding approach and possibly an alignment thot did not impact so may businesses. They do not feel quite like TRI-MET concerning the felocation of businesses. Mr. Mci(Imp is forwarding to TWW a copy of the report prepared by W&H Pacific. term is This copy of the above cornetatbn record 4 foryour Lm an4 record. If you have any que%KMj ar COMMenta concern" the;tatsments trade pleax cad u4thln 10 days. Thomas W. VAser, P.E. Consulting Railway Engineer • IZAIIWAY ENGINEERING; TRACK AND YARD LAYOUT • COST ESTIMATES • DESIGN • INSPECTION • REF ABLITATION - GOPNCA1A"0N P.000RZ' "1KC )ACKILLIP. wrO l0l~~liyti bli: iy NO. 442 P09 Conversation R e c e R Do - THOMAS W. WISER, P.E. CONSULTING RAILWAY ENGINEER 19198 sw 56" COURT TUALATIN.OR 91062 Phone 503/691.6095 Fax 503/692•Q753 W'rfh: Chuck Gllbeir e•mall. Wser@rcilen~inBe~n9.com Chief Engineer Portland E Wcstern Railroad, Inc. Phone: (541) 924-6565 Date: July 10, 1996 Time: 9:20 AM Project No.: 98006 Project Title: Tualatin Pedestrian Bridge L.S. 442 Bridge E35.3 over the Tualatin River: TWW asked concerning the attachment of a pedestrlan bridge on the side of the existing Midge- Chuck expressed concern about the liabiltty Issues of having pedestrians so close to the ofh a bridge to the and If th the crossing was fenced from the track that tracks. tracks either thatq, the frocks on this issue could be addressed. He stated that the railroad preferred the alternative of vacating the bridge. He referred us to the Letter written by Robert Melpo, President of P&WRR to James Hendryx, City of Tigard about o possible vacation of the existing bridge. Also, he mentioned that Mike McCillup with the City of Tualatin had studied several routes with W&H Pacific and would be worth tatking to. He also expressed that Metro had raised a t:>ond for the "rails to trolls` funding for the Cornelius Pass alignment but that the alignment had been reopened. He wondered if there was any possibility that this previous funding could be transferred to this prolect. ChucK again expressed that the RR Is more interested in vacating this bridge than in maintaining it and having a pedestrian crossing attached to it. They are not opposed to a pedestrian crossing. but would prefer to pursue the vacation option before pursuing the pedestrian bridge attachment. He would like to have some one champion this cause. Remora ThIs copy of the abaw conversation record Is Par your ux and record. tr you have any Questions a nb concerning the statemants made please call udthln IO days. Thomas W. Wiser. P.E. Consulting Railway Engineer riAILWAY ENGINEERING: TRACK AND YARO LAYOUT - COST ESTIMATES • DESIGN • INSPECIrON . fiEKWUiATION cr1"w"o-vinu locclao -c-u K G's t;FrtT, PO%m,ND •NnvJl STERN RA" A0 `PQ 4. TUALATIN RIVER PEDESTRIAN BRIDGE Mr. Hendryx introduced Councilor Sue Lamb of Tualatin, and Steve Wheeler, Tualatin City Manager. Mr. Hendryx reviewed the history of the attempts to get a pedestrian bridge across the Tualatin. He noted that the first study showed that a separate bridge connecting the Country Club to Cook Park was very expensive. He said that during the Cook Park master planning process Mayor Nicoli and Councilor Hunt envisioned a pedestrian bridge tying the three parks together: Cook Park, Tualatin Community Park and Durham Park. He mentioned that they allocated $50,000 from greenspaces money to study the engineering feasibility of a pedestrian crossing. Mr. Hendryx said that the Mayor initiated discussions with the railroad about the possibility of abandoning one of the tracks, and converting that railroad bridge to a pedestrian bridge. The Mayor and Councilor Hunt initiated further discussions with the railroad about utilizing the existing railroad bridge, assuming that the railroad did not abandon the bridge. He said that the current idea was to hang a pedestrian bridge off the side of the railroad trestle. Mr. Hendryx reported that Tualatin's consultant, Tri-Land Engineering, has completed preliminary work on an evaluation and feasibility study. He mentioned that throughout this process the railroad has been cooperative and willing to talk with the jurisdictions but they were very concerned about safety. Steve Wheeler, Tualatin City Manager, expressed his support of this project to link the three parks together via a pedestrian bridge. He reported some of the preliminary findings of Tri-Land Engineering. These included that it was feasible to hang a pedestrian bridge off the existing railroad bridge and that a secure barrier to prevent public access to the railline was needed. He mentioned that the $47,000 that Tualatin has earmarked for the project was not sufficient to complete it but he thought that in time, and with creativity, the three cities and the County could use their resources to find enough grants and federal funds to complete the project. Councilor Sue Lamb, City of Tualatin, expressed the Tualatin Council's support of this project. She mentioned the cooperation from the Railroad and the possible abandonment of the line as part of making this dream become a reality. She spoke to the three cities working together to fund the project. Mr. Wheeler mentioned that the joint study done several months ago on the feasibility of abandoning the line through Tualatin into Tigard returned disappointing but not surprising results that it was very expensive and not easy to do. He commented that if they could not abandon the line, then perhaps they could utilize it for commuter rail. Councilor Hunt asked if the feasibility study considered the ADA requirements for a pedestrian bridge hung off the side of the railroad bridge. Mr. Wheeler said that any design would include ramps with some slope in order to make the facility ADA accessible. He agreed that it did cost money to do so. Councilor Scheckla asked if any consideration has been given to the costs of long term maintenance or how that would be split. Mr. Wheeler pointed out that a pedestrian bridge did not require a great deal of maintenance. He said that he hoped they could split the maintenance costs three ways between Tualatin, Tigard, and Durham. Councilor Hunt mentioned that hopefully Tigard would shortly have the right-of-way to legally put a path down to the bridge. Mayor Nicoli asked if the Tualatin consultant could talk with interested Tigard Councilors also. He observed that this was a project that would happen a lot sooner than anyone thought. Councilor Lamb commented that during their parks master planning process years ago, the idea of a pedestrian bridge across the Tualatin was brought up as a dream but the half a million to three-quarters of a million dollar cost was prohibitive for all the interested jurisdictions. She reiterated that the consultants found the project feasible from an engineering standpoint. Tigard City Council Meeting Minutes - July 21, 1998 - Page 4 AGENDA ITEM # FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY 5 7-21-98 ISSUE/AGENDA TITLE Review of Washington County Consolidated Communications Agency (WCCCA) Phone II Upgrade PREPARED BY: W.A. Monahan DEPT HEAD OK ITY MGR OK ISSUE BEFORE THE COUNCIL Review and comment on the proposed WCCCA Phase II Radio System Improvements. STAFF RECOMMENDATION Discuss the results of the July 16, 1998, WCCCA Board discussion with Captain Schrader and advise whether or not the City of Tigard supports a recommendation to the Board of County Commissioners to place this matter on the November 1998 ballot. INFORMATION SUMMARY There is a problem identified in the radio communication system and a proposal for an upgrade at a cost of approximately $13.4 million dollars is under consideration. On July 16, the WCCCA Board will discuss the Phase II Radio System Improvements and what the process would be to recommend to the Board of County Commissioners to place this item on the ballot. We anticipate that each member community will be checking with their policy makers to determine whether there is support for making a recommendation to the County Commissioners to place a general obligation bond on the November 1998 ballot. Attached is: 1. Two June 26 summary memos from Bill Monahan to Bob Rohlf and Ron Goodpaster reporting on the next WCCCA Board discussion. 2. A description of the Phase II Radio System Improvements prepared by the WCCCA consultant. 3. A June 30, 1998 Memorandum from Captain Gary L. Schrader to Chief Ronald Goodpaster outlining his recommendations on the system. 1:\ADM\CATHY\000NCI L\WCCCA. DOC MEMORANDUM CITY OF TIGARD TO: Councilor Bob Rohlf FROM: Bill Monahan DATE: June 26, 1998 SUBJECT: WCCCA June 25, 1998 Meeting I attended the Executive Board and Board meeting and the regular meeting of WCCCA. Please note that the next Board of Commissioner's meeting will be held on July 16 at 3:00 p.m. The meeting will have as a major discussion topic the Phase II Radio System Improvements proposal. At that meeting, members of the Technical Advisory Committee will be invited to discuss with the Board alternatives to going out to a general obligation bond vote for $13,373,800. There was quite a bit of discussion at the Board meeting on the Phase H Radio System Improvements. Most Board members had not been briefed by their Technical Advisory Committee members on the benefits of the proposed improvements, nor were they given recommendations whether they should endorse promoting this measure to the Washington County Board of Commissioners. Several communities are concerned because they are going out for their own measures for public safety buildings or other purposes. In some cases, Forest Grove and Cornelius, the Fire and Poiice personnel have indicated that either the present system adequately serves their community or the cost of the proposed system is not justified by their particular needs. I am providing Chief Ron Goodpaster with a copy of the June 15, 1998 memo from John Hartsock, Project Manager for the Phase H program. I am asking Ron to evaluate the proposal and provide you and me with his recommendation. I will ask that he attend the July 16 WCCCA meeting to give input. Memo to Councilor Rohlf June 26, 1998 Page Two The Tigard City Council has not been asked whether it endorses this measure. I will hold a spot on the July 21 or July 28 Council Study Session for discussion of this topic, should it appear that the Board wishes to suggest that the Washington County Board of Commissioners pursue a November election date. If other financing options such as those noted on Page 4 of the report are put forth by the group, we can schedule discussion with Council at a later date. Please note that among the financing options on Page 4, Item 2 calls for a ten year financing plan of the $13.4 million project. The total annual cost stated here is $314,700. I asked during the meeting that this figure be clarified, as it appears quite low. Mr. Hartsock committed to looking at this number and providing us with further information. In addition, Mr. Hartsock will prepare information on what the annual assessment could be to member communities if some of the improvements are made on a staggered basis; that is improvements made first to those areas which are presently not served. I will ask Chief Goodpaster to contact you directly to provide you with his comments. If you are unable to attend the July 16 meeting, please let me know. I have reserved that time slot on my calendar, should you wish me to attend on your behalf. WAM\jh attachment c: Chief Ron Goodpaster i:%ad mlhiVV)82%M. doc , r MEMORANDUM CITY OF TIGARD TO: Ron Goodpaster FROM: Bill Monahan DATE: June 26, 1998 SUBJECT: WCCCA - Phase II Radio System Improvements Attached is a copy of a report prepared by John Hartsock, Project Manager to WCCCA. The project calls for a program to upgrade the WCCCA radio system at a cost of approximately $13.4 million. I attended the WCCCA Board meeting yesterday and took part in the discussion. During the discussion it became evident that several of the Board members had not been apprised of their Technical Advisory Committee representative's views on this proposal. As a result, the Board was not able to take action. One course of action for the group is to request that the Board of County Commissioners place the item on the November ballot. To do so, however, would require that the Board representatives and the City Councils of each jurisdiction be versed on the program and convinced that the item belongs on the ballot. Several communities have other measures which they propose for November, and, in addition, there are several county-wide measures. The group decided to schedule a meeting for Thursday, July 16 at 3:00 p.m. involving both the Board and the Technical Advisory Committee. The majority of the meeting will be devoted to discussing Phase H and other alternatives to the general obligation bond. As you review the report, please note that on Page 4 there are other options available other than general obligation bonds. The financing options include apportionment of an annual cost to users. Prior to the July 16 meeting, I would like to receive your opinion of this proposal. In addition, I would like to make sure that Councilor Bob Rohlf is up to speed on the issue. Memo to Ron Goodpaster June 26, 1998 Page Two Would you please do the following: 1. Plan to attend the July 16, 1998 WCCCA meeting at 3:00 p.m. 2. Review the June 15 Phase II report. 3. Advise me on your recommendation. Do you feel that the potential 20 cent per thousand dollar tax is the way to go, and is it worth it for our needs? Forest Grove noted that the total cost of the system upgrade was a concern, and the cost was not justified by the limitations of service in their community. Forest Grove said "it isn't broke" so why spend now? 4. Should we continue to pursue the upgrade as a bond issue or should we look at another method of funding? For instance, should we fund improvements through user fees or revenue bonds? Taking this approach, the system could be upgraded on a piece-by-piece basis rather than obtaining compensation to address the whole package. Please see Page 4, Option 2. (Note: John Hartsock will be revisiting these numbers, as $314,700 per year seems low for a fifteen year program.) 5. If we decide to go the general obligation bond route in a future year, should we consider shifting to a digital system? Will the technology and cost be such that a digital system makes more sense at that time? 6. One option is increased user fees. What would your recommendation be, given the proposal to address the specific issues in Tigard; namely, Tiffany Court and Washington Square? Would our user fees be such that our share of the cost of something other than the general obligation bond would be excessive? Please provide me with your input. Perhaps we can talk about this at our next regularly scheduled meeting on Monday, July 6. I am not sure what Bob Rohlf s schedule is, although I know he indicated he would be out of town the first two weeks in July. As a result, he may not be available on July 16. Would you please make contact with Bob and share your thoughts with him. If you and I need to meet with Bob, please schedule a meeting and I will be there. Thank you for your assistance. WAM\jh attachment 08/23/98 TUE t5:05 FAX 503 531 0188 WCCCA ADMIN Q004 WCC%.,.-11-1 - Washington County Consolidated Communications Agency PROJECT MEMORANDUM To: RoxAnn L. Brown, Director From; John Hartsock, Project Manager Date: June 15, 1998 Re: Phase lI Radio System Improvements o The following is an update on the Phase H Communications Upgrade Project. Since the last report of February 16, 1998, per the Board's direction we have contacted Motorola and requested that they provide us with an "Order of Magnitude Budget" for the proposed project. Further, we have developed conceptual estimates for the other work associated with the project such as, Microwave expansion, building and tower additions and upgrades, and administrative costs. Attached is a spreadsheet, which outlines these budgeted costs. Based upon our last discussion with the Board we have developed a budget for the backbone radio system upgrade to serve only the Washington County Users. We have separately shown a cost to upgrade the user agencies portable and mobile radios. We have also shown a separate cost to add three sites in the West Linn area to serve TVF&R if they choose to have 800 radio service in that area. We have excluded any participation by Clackamas County in these budgets, which was suggested as a possible direction in the February 16, 1998 report. Finally, based upon the discussion that we would more than likely utilize either a local option levy or general obligation bond to fund this project we have not broken the project into the phases outlined earlier. It is possible to develop the project in phases, however, if that is the desired direction. The following outlines the current radio systems and the proposed additions thereto. WCCCA'S CURRENT RADIO SYSTEMS Voice system is a SmartNet system with a 4-site simulcast zone, with sites located at Council Crest (West Hills), Parrot Mtn (Sherwood), Bald Peak (South/West County), Gales Peak (Forest Grove). The SmartNet system is augmented by 5 conventional sites located at KPDX (St. Vincent Hospital), Petes Mtn (South East County), Forest Grove (Downtown), Round Top (West County), and Buxton Lookout (North County). 17911 NW Evergreen Parkway - Eeaverton, Oregon 97006 - (503) 690-4911 "Excellence In Emcrftncv Communications" e a 06/23/98 TUE 15:06 FAX 509 531 0186 WCCCA ADMIN IM 005 Data system is a 6-site system with sites located at Council Crest, Parrot Mtn, Bald Peak, Gales Peak, Mt. Scott (Clackamas Town Center area) and Goat Mtn (South/Central Clackamas County). Paging system is a 4-site simulcast system with sites located at Council Crest, Parrot Mtn, Bald Peak Gales Peak. The simulcast system is augmented with two conventional sites located at Timber Fire Station (Timber) and Buxton Fire Station (Buxton). Attached is a map, which outlines the current location of system sites. WCCCA'S PROPOSED SYS M UPGRADES Voice system will be updated to the SmartZone technology. This allows the system to utilize multiple zones within one system in a seamless manner. This also improves interoperability with the Portland, Clark County and Marion County systems. Upgrade of existing base station radios to allow compatibility with the new equipment and allow the conversion to digital technology in the future. Motorola no longer offers the current base station radios, and replacement and repair will become more difficult in the near future. Upgrade of channel bank communications equipment to improve performance and compatibility with the new equipment. Addition of a second simulcast control system to allow the development of a second simulcast zone on the system. The plan is to utilize two simulcast systems to provide coverage for the County. This will improve coverage and quality within the most populated areas of the County and resolves many of the user issues. Addition of 8 new simulcast sites and 2 intellirepeater sites to expand coverage of the system. The addition of these radio sites will require the expansion of the microwave system which is utilized to communicate between the sites and back to WCCCA. This will be an addition of 9 new microwave links. The addition of these sites also requires the construction of the sites, which includes buildings, towers, bartery systems, emergency generators. In some cases we can lease existing facilities, or upgrade existing facilities. We also will need to extend utility-provided electricity to the Round Top site which is currently a solar powered site. Data system addition of 6 new radios on new sites developed for the voice system. This will improve coverage and availability of mobile data. Paging system addition of 8 new radios on new sites developed for the voice system- This will improve coverage and availability of paging coverage countywide. Attached is a map that outlines the proposed system sites. RoxAnn Brown. Phase II Update Juno is, 1998 Page 2 g4 09/23/98 TUE 15:06 FAX 503 591 0188 WCCCA ADMIN 1x006 At our last review of the Phase 11 project with the Board, we presented the following needs for the system enhancements, review of the subscriber equipment issue, research on the direction of the technology, and determination of who benefits by the enhancements. Need for System Enhancement: We have requested that each user agency provide us with a written definition of the additional needs they require in the current radio system, which has been provided. Further, we have researched the past three years of user complaints on the current system. The common issue is coverage of the radio system or more importantly, the lack of coverage of the radio system. This occurs in significant portions of the County that were not covered with the current system, due to technology and/or available funds or were unpopulated when the current system was. developed and not covered. Some of the more significant areas are Highway 26 at the est end of the County (high traffic counts), Highway 8 (high traffic counts), Tiffany Court Apartments, Tigard (high crime activity - gang - domestic - drugs), Washington Square Mall (high concentration of citizens), and inside large office and retail buildings. We conclude and agree that there are significant needs for system coverage improvements to maximize citizen and officer safety. Subscriber Equipment: If WCCCA proceeds with Phase I, to fully utilize the new features, mainly Smart Zone, the users will have to, at a minimum, have a software upgrade in their portable radios (nominal cost) and replace their mobile radios. As was mentioned in the earlier report these mobile radios could be installed in the public works or other City or County vehicles and perform well, as those agencies would not necessarily need the Smart Zone capabilities. As an aside, we should encourage the other public agencies with radios, such as Public Works, Parks, water, and sewer agencies, to join the system. This was one of the goals of the original project to allow all public agencies to have interoperability to better function during emergency situations and day-to-day operations. Technology Direction: Fully digital and/or satellite public safety communications systems are still significantly (5 to 10 years) into the future. Though the equipment we would purchase now is digitally capable and upgradeable, there is much of what we own that isn't and will have to be replaced when the technology is developed. Motorola has had one of their senior analysts deliver a presentation for the Board which outlined where the technology is going and what WCCCA and the users need to do to position themselves for it. Who Benefits from the Upgrades: All of the current WCCCA and 800MHz system users will benefit by the conceived enhancements. Though the large countywide agencies, Sheriff and TVF&R, will receive the most overall benefit it does improve what Hillsboro, Tigard, Tualatin, Beaverton, Forest Grove, Sherwood, Cornelius or even North Plains, Gaston or King City will get from the system. Therefore a Countywide bond issue or levy will more than likely be an equitable distribution of cost to benefit as in the original levy. RoxAnn Brown, Phase II Update Page 3 June 1s, 1998 .~y O6/p3/98 TUE 15:07 FAX 503 531 0188 WCCCA ADMIN The only exceptions to this relationship that will need to be studied are: 1) TVF&R for some of their needs in Clackamas County, Wilsonville and along Skyline Drive or Cornelius Pass. These areas primarily benefit only TVF&R. 2) Expansion of the Paging system is a fire only issue and the benefits will need further research to determine if this should be a faire only issue and which agencies should participate or should it be a countywide issue. 3) Private businesses such as office buildings, Washington Square, Costeo, Fred Meyer and the like. Though the agencies have an obligation to protect these businesses there is a question if the businesses have an obligation to assist in this issue due to a circumstance they created. This will take discussion and research to resolve if the Board feels we should pursue this issue. Financing Options: 1) If the County Assessed Value is $22,300,000,000 then the rate per $1,000 of assessed valuation for a local option serial levy would be approximately: Backbone only: $12,000,000 3 year $.178 5 year $.107 Backbone and subscriber; $13,400,000 3 year $.20 5 year $32 2) Cost financed through Motorola, FlexLease from Special Districts or the like over a ten-year period and proportioned to the users as a part of their annual cost. Assuming a project cost of $13,400,000 and an interest rate of 6%, the total annual cost would be approximately $314,700. 3) A one-time assessment to Users to cover cost in lieu, of financing. NEXT STEP If the Board approves proceeding with phase 11 and provides direction on the funding method, the next steps will be to develop a project information presentation for delivery to the Board of County Commissioners and elected boards of the user agencies. After concurrence with the County Board and user boards a public education campaign and strategy will be developed and presented. WCCCA will request the Board of County Commissioners to place the issue on the ballot for voter approval. RoxAnn gown, Phase 11 Update Page 4 June 15, 1998 IM 007 15'ln 08/?3/98 TUE 16:08 FAX 303 331 0188 WCCCA ADMIN Im008 Y Z V g Z LO co 11 y w U O N T O O m U U U z 'ft 1ff fR n J O 9 z Q U J W z U co z O Q H J CO y h ZW I CO) W U T W IL W w F Z to S 60 k- ~ O O a_ a. n D W tit I-- z w I W .J ~N N jl~-7 06/23/98 TUE 15:08 FAX 503 531 0186 WCCCA ADMIN 0 Z V, in W 6 3F ¢~a wok 9z y W s, as v W W Z Z 9 ~x N~N0~ A d t C.0 0 N W J CO) z 0 a H H y y W z W h H } N W Z 0 N F R Wy w } a N 5 z y OOP LL ::i 3 = Z J t u. IM 009 4~15~ 08/23/98 TUE 15:08 FAX 503 531 0188 WCCCA ADMIN WCCCA COMMUNICATIONS UPGRADE PROJECT PHASE II CONCEPTUAL BUDGET June 15, 1998 EQUIPMENT AND CONSTRICTION Radio System Design 255,000 Smarta?one Upgrade of Central Control Equipment 1,888,000 SmartZone controller Audio switch CAD Interface SmartZone System Manager Installation and Optimization Backbone Voice / Data / Paging Radio Upgrade 8,483,800 Upgrade Simulcast control equipment Replace existing base radios Replace existing site channel banks Add second Simulcast control system Add 8 new Simulcast sites Add 2 Intelirepeater sites Add 8 new paging radios Add 8 new data radios Add new channel banks to new sites Add ancillary equipment, antennas, combiners, etc Installation and Optimization Microwave Site to Site System Upgrade 1,100,000 Add 9 new links to the existing system Construct New Sites w/ Buildings and Towers 1,355,000 Add tower at Petes Mountain Construct full site at PCC, Sylvan Construct full site at Sexton Mountain Construct full site at Comelius Pass Construct full site at Forest Grove Construct full site at Buxton Mountain Construct full site at Round Top and extend power Develop rental space at Highway 25 Tunnel Construct limited site at Dbde Mountain Construct limited site at Logie Trall Sub-Total 10,859,800 A Hartsock Project Management [a 010 06/23/98 TUE 15:09 FAX 803 531 0186 WCCCA ADMIN WCCCIA COMMUNICATIONS UPGRADE PROJECT PHASE II CONCEPTUAL BUDGET June 15, 1958 ADMINISTRATIVE AND MANAGEMENT Site Engineering and Planning 55,000 Project Management 175,000 Legal 15,000 Permit F=ees 15,000 utility Fees 10,000 Administrative Cost 81000 Finance / Elections Cost 250,000 Sub-Total 528,000 Contingency 550,000 TOTAL 110937,800 Addition of Portable and Mobile Radios 1,436,000 10 base, 500 new mobile radios Upgrade 600 portable radios TOTAL with SUBSCRIBER UNITS 13,373,800 CONSTRUCT 3 SITES FOR WEST LINN COVERAGE 765,000 JN Hartsock Project Management ICI 011 2 p l 9 iD 08/;3/98 TUE 15:09 FAX 503 531 0188 WCCCA ADMIN WCCCA $00 RADIO SYSEM TERMS ■ VOICE: Trunking: The ability for individual radios to utilize an available frequency for a specific conversation then release the frequency at the conclusion of the conversation for use by others on the system. Computer controlled optimum method for radio frequency resource utilization, i.e., fewer frequencies for more radio usage. Talkgroup: The terra used in trunking systems to define a channel or frequency designation, i.e.; fire dispatch In a conventional system this would be a dedicated frequency only available for this use. In a trunking system a frequency is assigned to this use by the computer when it is needed; when it is not needed it is returned to the pool and is available for another use. SmartNet system: A single zone radio system. SmartZone system: A multiple zone radio system. Allows subscriber radios to operate seamlessly between the zones, ie._ no user intervention when changing zones. (This technology was being tested when the original WCCCA system was constructed. The users determined they did not want to be a test installation and the cost was high with little benefit seen at the time. Simulcast zone: Multiple radio sites with multiple radios, each on a different frequency, with full trunking features, in a square or circular area, no site more that 20 miles from any other site, transmitting on a single frequency at the same time. Sites must be connected together with microwave or fiber optic communications link. This provides optimum coverage for primary coverage area with minimum frequency use. Intelirepeater zone: Single radio site with multiple radios, each on a different frequency, with full trunking features. These are utilized to fill in a system in secondary or fringe coverage areas. Each zone is independent with separate frequencies from any other zone, therefore not as efficient frequency use. Conventional site: Single radio site with single radio or multiple radios, each on a different frequency, without any trunIdng features. User must set radio for the particular frequency desired and lose communication with the rest of the system. These are utilized in remote very low-use areas to fill in holes in the system at low cost. These are very inefficient sites relative to the use of frequencies and are discouraged by the FCC. DATA: The data system is a separate 800MHz system not affiliated with the voice system. It does not utilize the tnm)dng technology instead it utilizes a strongest signal technology. The base stations sample the mobile output and the base station that provides the best signal then sends or receives the message from the mobile radio. ■ PAGING The paging system is also a separate system from the voice and data systems. Paging operates on 1 S0NII3z in lieu of 800N -1z. It is a simulcast system. Q012 (41 06/23/98 TUE 15:10 FAX 503 531 0186 WCCCA ADMIN 013 MEMORANDUM TIGARD POLICE DEPARTMENT June 30, 1998 TO: Chief Ronald D. Goodpaster Chief of Police / FROM: Captain Gary L. Schrader Operations Division Command r SUBJECT: WCCCA - Phase II Radio System Improvements I will be attending the meeting on July 16, 1998 at 3:00 PM at WCCCA to discuss this issue with the full WCCCA board. I reviewed the June 15 Phase II report and make the following recommendations: 1. Support a five (5) year serial levy to finance the backbone and subscriber requirements of the system. The rate per $1000 for a five year levy is $ .12. This is only $.013 more than a similat levy to provide only the backbone. Our portable radios are flashable to upgrade to the Smartzone system, but our mobiles are not. Our mobiles will continue to operate on a Smartzone system, but when we change zones, we will have to manually change the talk group on our radios. In an emergency, such as a pursuit, this is not only unwise, but unsafe as well. The difference of 1.3 cents per thousand is insignificant compared to the operational capability and safety a complete change will provide. 2. This upgrade is critical for the safety of our officers and citizens. There are numerous locations in Tigard where radio reception is poor, if it exists at all. A communication failure in one of these locations on a life threatening call can be disastrous for not only the officer, but the public as well. Without communication capability, the officer may have to resort to a higher level of force, to include deadly force, to resolve a serious situation or to protect him or herself. Any time deadly force is used, the risk to the general public increases. 3. This is not a service problem for Forest Grove because their communication problems were fixed by placing a separate transmitter in the middle of their city. They should be looking at the system as a whole and the needs of the other users, not just their own. Forest Grove, however, has continued to try to be as independent as they possible can. They still do their own dispatch using the WCCCA backbone and are resistive to being a full partner in the system. 4. We should urge the other users to adopt a depreciation fee in their annual costs. The Board decided not to do this when the system was first installed because they thought it would increase their costs too much. They wanted to any upgrades through a bond measure. The recent ballot measures effecting government ability to levy taxes has changed the possibility of successful passage of such measures. Building depreciation cost, system upgrade contingency funds, and replacement funds into the annual fees of the participating agencies lessens the impact over a longer period of time. If this approach had been taken from the beginning, there would be no need for a bond issue. 5. A piece meal approach to system replacement is possible, but not advised. We are gambling that there will be no further changes in the ability to raise taxes for needed improvements and continually places the communication system before the voters at the same time as other important tax measures are being presented by the various jurisdictions. A one time vote is preferable and the public information campaign to show the voters the need can be coordinated on a county wide basis. 6. Replacement of the described system positions us for digital upgrade as that technology is refined and costs decrease. To wait for digital technology capability does not address the communication problems we face today. By converting now, we resolve current communication problems and develop the system for conversion to more advanced technology. I hope this is helpful for your meeting with Mr. Monahan. If you would like me to sit in on the meeting, just let me know. AGENDA ITEM # lY FOR AGENDA OF -7• a i ,Q S CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY IS TITLE Weed Harvesting at Summerlake PREPARED BY: J. Munro DEPT HEAD OK VZ CITY MGR OK ISSUE BEFORE THE COUNCIL Will provide a informational video on the weed harvesting that was completed at Summerlake the week of July 6. This work was contracted through Lakeside Aquatic Services from Lakeside, Oregon. STAFF RECON M*4DATION No action required INFORMATION SUNRVIARY This project was recommended by the. Neighborhood Task Force to improve the water quality of Summerlake. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES The contract for the weed harvesting was $5,500.00 this included the costs for the crane to launch the equipment and to remove from the water. i:%Ci"dc\SUMdot AGENDA ITEM # I FOR AGENDA OF July 21.1998 ISSUE/AGENDA TITLE CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY PREPARED $Y; Liz Newton XYZ& '/.DEPT HEAD OK 14M4-%-~CITY MGR OK At- ISST E BEFORE THE COUNCIL. Consideration of a bond measure for the expansion of city facilities for the November 3, 1998 election. Direct staff to prepare a resolution to place a bond measure on the November 3, 1998 ballot for the expansion of city facilities. Over the past year the space committee, made up of citizens and city staff, met to evaluate the options for addressing the city's long term facilities needs. The committee forwarded a recommendation to council that a bond measure should be placed before the voters for construction of new library and police facilities, renovation of the existing library for city offices, renovation of the water building for public works, refurbishing the city hall, purchase of land adjacent to city facilities for expansion, and expansion of the parking lot at the civic center to accommodate additional parking. The estimated cost is $17,803,851. The city council reviewed the committee's recommendation and asked that cost estimates be prepared that don't include a new police facility. That estimated cost is $12,585,190. Attached, for discussion, is a draft ballot title that reflects the council's last direction, excluding a new police facility. In order for the issue to appear on the November 3, 1998 ballot, the ballot title must be filed with Washington County by September 3, 1998. Not applicable. Fiscal impacts depend on project cost. iAci*-ride\sum.dot PROPOSED BALLOT TITLE FOR NOVEMBER 3, 1998 GENERAL ELECTION GENERAL OBLIGATION BONDS FOR LIBRAR Y CONSTRUCTION AND CITY FACILITIES RENOVATION TITLE (10) NEW LIBRARY CONSTRUCTION AND CITY FACILITIES RENOVATION GENERAL OBLIGATION BONDS QUESTION (20) Question: Shall the City of Tigard be authorized to sell General Obligation Bonds up to ($12,600,000) ($17,100,000) for library and City facilities? (req.) If the bonds are approved, they will be payable from taxes on property or property ownership that are not subject to the limits of sections 11 and l lb, Article XI of the Oregon Constitution. EXPLANATION (175) This bond measure would fund construction of a new library facility at the Civic Center site on Hall and Burnham. This bond measure would also fund the renovation of the existing library building for city services and the refurbishing of City Hall for city services. The Water Building on Burnham Street would be renovated for the Public Works department including water, parks, streets and wastewater. The parking lot at the Civic Center would be expanded to accommodate additional parking spaces. Land would be purchased adjacent to current City facilities for expansion. The bonds would be repaid by the levy of additional property taxes over a period of ten years. The first year tax rate for repayment of the bonds is estimated to be .53 per $1,000 of assessed value. BadmyeasicaVditlloftdoc MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and Council PROM: Liz Newton, Assistant to the City Manager DATE: July 17, 1998 SUBJECT: Facilities Expansion At the June 16 city council study session a majority of council expressed support for further consideration of a facilities expansion project that would not include a new police facility at this time. Staff prepared the ballot title for expansion without a new police facility included in the July 21 packet as information for purposes of discussion. Staff's recommendation has been and continues to be to submit the $17,800,000 proposal to the voters that includes a new police facility. This is the recommendation of the space committee made up of citizen representatives and city staff. Facility needs could be met for 10 years with the $12,600,000 project. The library would need about 36,000 square feet of the 42,000 square feet proposed building in the 10 year period leaving about 6,000 square feet for use by administrative functions such as human resources, risk, and network services. The renovated 13,000 square foot library could accommodate the projected needs of 14,000 square feet for community development and engineering. The refurbished city hall of 8,500 square feet would meet the 10 year anticipated needs for city administration and finance. The police department needs will be met for 10 years upon completion of the remodeling project currently out for bid. Costs to renovate the water building to house public works are also included in this proposal. Attached is a revised ballot title that includes costs for both the $17.8 million project recommended by staff and the $1.2 million project that does not include a new police facility. The $17,800,000 project is estimated to cost voters .48 per $1,000 over 20 years because the project will meet the city's facility needs for 20 years. The $12,600,000 is estimated at .53 over 10 years because a new police facility will be needed in 10 years. Please note this is a draft. When council makes a final decision a resolution for adoption of the ballot title will be prepared for council consideration. PROPOSED BALLOT TITLE FOR NOVEMBER 3,1998 GENERAL ELECTION GENERAL OBLIGA TION B ONDS FOR LIBRAR Y CONSTR UCTION AND CITY FACILITIES RENOVATION T= (10) NEW LIBRARY CONSTRUCTION AND CITY FACILITIES RENOVATION GENERAL OBLIGATION BONDS QUESTION (20) Question: Shall the City of Tigard be authorized to sell General Obligation Bonds up to ($17,800,000) ($12,600,000) for library and City facilities? (req.) If the bonds are approved, they will be payable from taxes on property or property ownership that are not subject to the limits of sections 1 I and I Ib, Article XI of the Oregon Constitution. EXPLANATION (175) This bond measure would fund construction of a new library facility at the Civic Center site on Hall and Burnham. This bond measure would also fund the renovation of the existing library building for city services and the refurbishing of City Hall for city services. The Water Building on Burnham Street would be renovated for the Public Works department including water, parks, streets and wastewater. The parking lot at the Civic Center would be expanded to accommodate additional parking spaces. Land would be purchased adjacent to current City facilities for expansion. The bonds would be repaid by the levy of additional property taxes over a period of (twenty) (ten) years. The first year tax rate for repayment of the bonds is estimated to be (.48) (.53) per $1,000 of assessed value. I:ladmNma --aftfttlotti.doc