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City Council Packet - 02/10/1998TIGARD CITY COUNCIL MEETING FEBRUARY 1®® 1998 COUNCIL MEETING ILL E TELEVISED i.%2dml olacpkt1.doe 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 .r PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and (qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA v FEBRUARY 10, 1998 e PAGE 1 r AGENDA TIGARD CITY COUNCIL BUSINESS MEETING FEBRUARY 10, 1998 - 6:30 PRA 6:30 PM STUDY SESSION > Discuss Application for Oregon Department of Transportation Grants for Pedestrian/Bikepath on 99W > Discuss Support of the Tualatin Expressway > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance - Boy Scout Troop 846 1.4 Council Communications/Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Receive and File: a. Tentative Agenda b. Council Calendar 3.2 Initiate Vacation Proceedings for within the "72nd Business Center" 98--c)(0 a Public Utility Easement (Fir Loop) - Resolution No. COUNCIL AGENDA - FEBRUARY 10, 1998 - PAGE 2 3.3 Approve Budget Adjustment No. 13 for Library Roof Repair Design and Specifications - Resolution No. 98-d7 3.4 Approve Budget Adjustment No. 14 to Provide Funds for the City's Participation in the Growth Management Caucus - Resolution No. 98- 09 3.6 Approve Budget Adjustment No. 15 for Department of Justice Grant - Resolution No. 98-(~9 3.6 Approve City Manager Contract Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:50 PM 4. PUBLIC HEARING (QUASI-JUDICIAL) - FURMAN ANNEXATION - ZCA 97-0003 A request to annex .49 acres into the City of Tigard and change the zoning from County R-5 to City of Tigard R-4.5. Location: 11754 SW Gaarde Street; WCTM 2S110BA, Tax Lot 01700. Applicable Review Criteria: Community Development Code Chapter 18.136. a. Open Public Hearing b. Declarations or Challenges C. Staff Report: Community Development Department d. Public Testimony (Applicant, Proponents, Opponents, Rebuttal) e. Council Questions f. Close Public Hearing g. Staff Recommendation h. Council Consideration: Ordinance No. 97-~ Resolution No. 97- 8:00 PM 5. STATE OF THE CITY ADDRESS 9 Mayor Nicoli 8:30 PM 6. EXECUTIVE SUMMARY Bill Monahan COUNCIL AGENDA - FEBRUARY 10, 1998 - PAGE 3 J" 8:50 PM 7. NON-AGENDA ITEMS 8:00 PM 8. ADJOURNMENT YOU ARE INVITED TO A RECEPTION FOLLOWING THE BUSINESS MEETING - VISIT WITH YOUR ELECTED AND APPOINTED OFFICIALS! i:\adm\cathy\cca\980210.doc COUNCIL AGENDA - FEBRUARY 10, 1998 - PACE 4 Agenda Item No. Z4, i _ Meeting of ; D OZ. TIGARD CITY COUNCIL, MEETING MINUTES - FEBRUARY 10, 1998 STUDY SESSION Meeting was called to order at 6:30 p.m. by Mayor Jim Nicoli Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bcb Rohlf, and Ken Scheckla. Staff Present: City Manager Bill Monahan; City Engineer Gus Duenas; Community Development Director Jim Hendryx; Asst. to the City Manager Liz N°wton; Public Works Director Ed Wegner; and City Recorder Catherine Wheatley. Bill Monahan, City Manager, reported that staff was very concerned about a City Library employee who has been missing for a week. He said that they intended to have the Assistance Team and the Police Department hold safety training sessions for staff. He reported that the man who grabbed a Tigard High School girl has been arrested, turned in by his probation officer. The man was on a jail work release program. Mayor Nicoli referenced the letter from the Governor regarding the clean up of the Willamette River. He suggested publicly supporting the two-year study recently completed by the Governor's Task Force. Ed Wegner, Public Works Director, advised Council to check into the study first, as the Task Force has worked in op,. )sition to their efforts to use the Willamette River as a drinking water source. He said that the Governor reworded only a small section of the Task Force report. The Mayor agreed that they should wait on this. Discuss Support of the Tualatin Expressway Mayor Nicoli reported that Commissioner Roy Rogers requested that a letter be sent to Henry Hewitt, (Oregon State Highway Commission) asking for support of the Tualatin Expressway. Gus Duenas, City Engineer, said that staff met with Tualatin Valley Economic Council and agreed to send out a letter in support of the project (,'I. letter was drafted by John Rosenberger and to be "customized" for Tigard.) Councilor Moore asked if the City of Tualatin was in favor of the project. Councilor Scheckla asked if they were being asked to contribute money. Mayor Nicoli said no, this was a state highway. They were just being asked to review and support the project, along with Tualatin and Sherwood. Jim Hendryx, Community Development Director, pointed out that Tigard's primary interest was the relief of traffic congestion on Hwy. 99W that this project could provide. The Council agreed by consensus to send the letter. CIT'E' COUNCIL MEETING MINUTES - FEBRUARY 10, 1998 - PAGE 1 Discuss Application for Oregon Department of Transportation Grants for Pedestrian/Bikepath on 99W. (This item was moved to a Non Agenda item.) Executive Session: The Tigard City Council went into Executive Session at 6:40 p.m. under thz provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. Executive Session adjourned at 7:28 p.m. 1. BUSINESS MEETING Call to Order - City Council & Local Contract Review Board: Mayor Nicoli called the business meeting to order at 7:35 p.m. A Boy Scout led the pledge of allegiance. Mayor Nicoli presented him with a City of Tigard pin. Call to Council and Staff for Non-Agenda Items: Mr. Monahan asked to move the study session item, Application for an ODOT Grant, to the Non-Agenda for consideration. 2. VISITOR'S AGENDA Gene 1P4cAdams, 13420 SW Brittany Drive, read a letter into the record which he had written in response to the City Council discussion at the last Council meeting of the SW North Dakota street improvements. 3. CONSENT AGENDA Motion by Councilor Scheckla, seconded by Councilor Hunt, to approve the Consent Agenda. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf and Scheckla voted "yes- 11) 3.1 Receive and File: a. Tentative Agenda b. Council Calendar 3.2 Initiate Vacation Proceedings for a Public Utility Easement within the "72nd Business Center" (Fir Loop) - Resolution No. 98-06 3.3 Approve Budget Adjustment No. 13 for Library Roof Repair Design and Specifications - Resolution No. 98-07 3.4 Approve Budget Adjustment No. 14 to Provide Funds for the City's Participation in the Growth Management Caucus - Resolution No.98-08 CITY COUNCIL MEETING MINUTES - FEBRUARY 10, 1998 - PAGE 2 3.5 Approve Budget Adjustment No. 15 for Department of Justice Grant - Resolution No. 98-09 3.6 Approve City Manager Contract 4. PUBLIC HEARING (QUASI-JUDICIAL): FURMAN ANNEXATION - ZCA 97-0003 A request to annex .49 acres into the City of Tigard and change the zoning from County R-5 to City of Tigard R-4.5. Location: 11754 SW Gaarde Street; WCTM 2S110BA, Tax Lot 01700. Applicable Review Criteria: Community Development Code Section 18.136. a. Mayor Nicoli opened the public hearing. b. Declarations or Challenges: None C. Staff Report: Community Development Department Mr. Hendryx presented this request to annex approximately half an acre of property off Gaarde Street in order to access city services. He said that public facilities were present in Gaarde Street sufficient to service this property. He mentioned that they received no negative comment from agency review. d. Public Testimony: None e. Council Questions: None f. Mayor Nicoli closed the Public Hearing g. Staff Recommendation Mr. Hendryx recommended approval of the annexation and rezone request and the planning designation. h. Council Deliberation: Ordinance No. 98-03; Resolution No. 98-10 Motion by Councilor Hunt, seconded by Councilor Rohlf, to adopt Ordinance No. 98-03. The City Recorder read the number and title of the ordinance. ORDINANCE NO. 98-03, AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A ZONE CHANGE (ZCA 97- 0003) FURMAN ANNEXATION AND DECLARING IN EFFECTIVE DATE. Motion passed by unanimous roll call vote of the Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf and Scheckla voted eyes. CITY COUNCIL MEETING MINUTES - FEBRUARY 10, 1998 - PAGE 3 Motion by Councilor Hunt, seconded by Councilor Rohlf, to adopt Resolution No. 98-10. The City Recorder read the number and title of the resolution. RESOLUTION NO. 98-10, A RESOLUTION INITIATING ANNEXATION OF TERRITORY REFERRED TO AS ZCA 97-03, FURMAN ANNEXATION, INTO THE CITY OF TIGARD, AS DESCRIBED IN EXHIBIT A AND FURTHER ILLUSTRATED IN EXHIBIT B. Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf and Scheckla voted "yes.") The Council considered Agenda Item No. 7 at this time. 5. STATE OF THE CITY ADDRESS Mayor Nicoli delivered the State of the City address. A written outline of his comments are on file with the Council packer material. 6. EXECUTIVE SUMMARY Mr. Monahan delivered the Executive Summary. A written outline of his comments are on file with the Council packet material 7. NON AGENDA ITEMS Discuss Application for Oregon Department of Transportation Grants for Pedestrian/Bikepath on 99W Mr. Duenas reported that McKeever Morris, a consultant currently working for King City, approached Tigard about a joint application for a grant to do pedestrian improvements on Hwy. 99W. He said that after staff reviewed the situation, they decided that four intersections - Durham Road, Royalty Parkway, Beef Bend Road, and Bull Mountain Road - all needed pedestrian improvements to allow a safe crossing. He explained that there was $100,000 available for each jurisdiction. They planned to install a median as a pedestrian refuge and to readjust the traffic signal timing to allow a safe crossing. Mr. Duenas recommended making this application. He explained that they needed Council's support prior to making application as one of the conditions was the support of the elected officials. He commented that while this was not a sure thing, they did have a good chance of getting the grant. CITY COUNCIL MEETING MINUTES - FEBRUARY 10, 1998 - PAGE 4 Councilor Hunt said that if the signal tim',xg were changed so that no one could cross the entire road on one signal, he wouA not support the project. Mr. Duenas explained that the intent was to provide a median refuge for those who physically could not make the crossing on one signal, such as senior citizens or children. Those who could do so would still be able to make a quick crossing. Councilor Scheckla asked how the work would be divided between King City and Tigard. Mr. Duenas explained that Tigard would do the design work while the King City consultants would move the application through the process, and meet with ODOT to get state approval to work in the State's right-of-way. The Council agreed by consensus to support the staff recommendation. 8. ADJOURNMENT: 9:15 p.m. 000qQ/1- -~Iu Catherine Wheatley, City Recorder iAadm\cathy\ccm\980210.doc CITY COUNCIL MEETING MINUTES - FEBRUARY 10, 1998 - PAGE 5 Date: 51 /0 t lig COMMUNITY NEWSPAPERS, INC. P.O. BOX 370 PHONE (503) 684-0360 BEAVERTON, OREGON 97075 Legal Notice Advertising • City of Tigard • ❑ Tearsheet Notice 13125 SW Hall Blvd. a Tigard , Oregon 9 7 2 2 3 ° ❑ Duplicate Affidavit *Accounts Payable i Legal Notice TT 9 0 2 5 AFFIDAVIT OF PUBLICATION STATE OF OREGON, COUNTY OF WASHINGTON, )ss. I' Ka--thy RnIrder_ being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the Tigard-Ti:a 1 ati n Times a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tir}ard in the aforesaid county and state; that the City Council & Review Board Meeting a printed copy of which is hereto annRxed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: February 5,1998 Subscribed and sworn to fore me thifith day of ehruary 1998 OFFICIAL SEAL l ROB A. BUR(#M Notary ublic for Oregon NOTARY PUBLIC-OREGON COMMISSION NO. 062071 My Commission Expires: MY COMMISSION EXPIRES MAY 16, 2001 AFFIDAVIT The following meeting 1ts;$liglrt ate published 1Yf your information. Full agendas may be obtained •frattt the City Re'c aApr, 13125 S.W. Hall - Boulevard, Tigard, Oregon 97223, or by calling 09.4171. " TIGARD CITY COUNCIL AND LOCAL CONTRACT REVIEW BOARD MEETING February 10,1998 - 6:30 P.M. TIGARD CITY BALL - TOWN BALL 13125 SW HALL BOULEVARD, TIGARD, OREGON • Pledge of Allegiance: Boy Scout Troop 846 • State of the City - Mayor Nicoli • Executive Summary - City * tanager Monahan • Public Hearing: F7-*man (ZCA 97-0003) -.49 acres '-orated south of Gaarde Street between SW 116th and 118th • Discussion: Application for Oregon Department of Transportation Grants to Construct Pedestrian Improvements on 99W (at the Durham/99W intersection and at the Royalty Parkway/99W inter- section) • Executive Session TIM5 - Publish February 5, 1998. COMMUNITY NEWSPAPERS, INC. P.O. BOX 370 PHONE (503) 684-0360 BEAVERTON, OREGON 97075 Legal Notice Advertising eCity of Tigard ® ❑ Tearsheet Notice 13125 SW Hall Blvd. eTigard,Oregon 97223 e ❑ Duplicate Affidavit .Accounts Payable e Legal Notice TT 9 018 Notice AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. 1, Kathy Snyder being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of thdT_gard-Tualat}n Times a newspaper of general circulation a defined in ORS 193.010 and 193.020; published at Ticrar in the aforesaid count yy and state; that the Hearing-ZCA 97-0003-Furman Annaxatinn a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: January 29,1998 Subscribed and sworn to before me this 29th day o ,Talnuary,1998 OFFICIAL SEAL ROBIN A. BtIROM Not Pu lic for Oregon ! NOTARY PUBLIC-OREGON My Commission Expires: COMMISSION NO. 062071 MY COMMISSION EXPIRES MAY 16, 2001 AFFIDAVIT The follo ttgg v~a % oft .ki dw Tigard City Cottmil on TUES- DAY - F altVMY 1* j9fti4f * 8} AL, at the Tigard Civic Center - Town Hall k6txn, 13325 SW EM B ; Tigard, Oregon. Both public oral and written testimony is invited. The public hearing on this matter will be conducted in accordance with the rules of Chapter 18.32 of the Tigard Municipal Code and any rules and procedures adopted by the Tigard City Council, or rules of procedure set font: in Chapter 18.30. Failure to raise an issue in person or by letter at some point prior to the close of the hearing on the request accompanied by statements or evidence sufficient to allow the Hearings Authority and all the parties to respond on the request, precludes an appeal to the Land Use Board of Appeals based on that issue, and failure to specify the criterion from the Community Development Code or Comprehensive Plan at which a comment is directed precludes an appeal based on that criterion. Further information is available at City HnIl and may be obtained from the Community Develop- ment Director or City Recorder at the same location, or by calling (503) 639-4171. PUBLIC HEARING: ZONE CHANGE ANNEXATION (ZCA) 97-0@03 > FURMAN ANNEXATION < A request to annex .49 acres into the City of Tigard and change the zoning from County R-5 to City of Tigard R-4.5. LOCATION: 11754 SW Gaarde Street; WCTM 2S 110BA, Tax Lot 01700. ZONE: The proposed zone change is City of Tigard R-4.5. APPLICABLE REVIEW CRITERIA: Community Development Code Chapter 18.136. i L-t:.t -r ~r 3 JWTT --a.. 'WT him TM 18 - Publish January 29, 1998. CFrY OF TIG , OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, begin first duly sworn, on oath, depose and y: That I posted in the following public and conspicuous places, a copy of Ordinance Number (s) 0~% _ V)3 which were adopted at the Council Meeting dated copy(s) of said ordinance(s) being hereto attached and by reference made a part hereof, on the _ day of Wl" , 19 QS 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Library, 13125 SW Hall Blvd., Tigard, Oregon 3. Tigard Water Department, 8777 SW Burnham, Tigard, Oregon Subscribed and sworn to before me this s;X'i day of n , 19q . OFFICIAL SEAL Notary "c for Oregon C, M JO ANN HAYES I NOTARY PUBLIC-OREGON y i My Commission Expires: ~Q q7 inag:t$ Is COMMISSION ' MY~J !I MAY MY COMMISSION ~XPWi!~ S MAY 05 4.1admVolaRpoesLdoc CITY OF TIGARD, OREGON ORDINANCE NO.98.-.-'):3 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS 1'0 APPROVE A ZONE CHANGE (ZONE CHANGE ANNEXATION (ZCA) 97-0003 - FURMAN ANNEXATION) AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Tigard City Council held a public hearing on February 10, 1998 to consider a zoning designation for one (1) parcel of land located south of SW Gaarde Street between SW 1 16th and SW 1 18th Avenues. and WHEREAS, on February 10, 1998 the Tigard City Council approved a Resolution to forward the proposed annexation to the Portland Metropolitan Area Local Government Boundary Commission; and WHEREAS, the zoning district designation recommended by Planning Staff, as set forth in the attached staff report and in Section 1 below, is that which most closely approximate the Washington County land use designation while implementing the City of Tigard's existing Comprehensive Plan designation of Low Density Residential. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Upon annexation, the affected properties shall be designated as follows: Tax Map, Lot Number Current Land Use New Land Use 2S I I OBA, Tax Lot 01700 Wash. Co. R-5 Low Densit} Residential Current Zoning New Zoning Wash. Co. R-5 Tigard R-4.5 SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By U r) ~(_Yl I+YIt'ItS vote of all Council members present after being read by number and title only, this ► (D t ?l day of h. •t i ~ c' 1 , 1998. Catherine Wheatley, City Recpr r APPROVED: By Tigard City Council this 1 I_ - day ~.F..:~, J. Nicoli, Mayor Approved as to form:. 01tty AttoTey r ~y Date 1998. ORDINANCE No. 98-_C- i.^.citv\%td0ord\zca97.03,ad Page I of I Julia P H 28-Jan•U8 3.5.t a AGENDA ITEM NO. 3 - VISITOR'S AGENDA DATE : February 10, 1998 (Limited to a minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED ehe c a,r, s 5,24-0655 /3420 S w, ,~rrtta,~ Al:)r. ,y ~ and s, LA) - ~o Madm1o\visltsht.doc AGENDA ITEM NO. s - VISITOR'S AGENDA - PAGE 2 DA'Z'E: February 10, IffiN (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE I TOPIC . STAFF CONTACTED Depending on the number of person wishing to testify, the Chair of the Council may limit the amount of time each person has to speak. We ask you to limit your oral comments to 3 - 5 minutes. The Chair may further limit time if necessary. Written comments are always anpreciate4 by the Council to supplement oral testimony. AGENDA ITEM NO. 4 DATE: February 10, 1998 PUBLIC HEARING (QUASI-JUDICIAL) - FURMAN ANNEYAI`ION - ZCA 97-0003 A request to annex .49 acres into the City of Tigard and change the zoning from County R-5 to City of Tigard R4.5. Location: 11754 SW Gaarde Street; WCTM 2S110BA, Tax Lot 01700. Applicable Review Criteria: Community Development Code Chapter 18.136. PLEASE SIGN IN TO TESTIFY ON THE ATTACHED SHEETS AGENDA ITEM NO. 4 PLEASE PRINT to Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone Ne. Name, Address and Phone No. in Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. Name, Address and Phone No. i:ladm\ro%testify.doc 5+U6 AGENDA ITEM # 16-1 (i _ FOR AGENDA OF February 10, 1998 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE PREPARED BY: ISSUE BEFORE THE COUNCIL Should City Council support a project, as part of a joint effort with King City, to design and construct pedestrian improvements at the intersections of Highway 99W with Durham Road, Royalty Parkway, Beef Bend Road, and Bull Mountain Road? STAFF RECOMMENDATION That City Council direct Engineering Staff to work with King City staff in the pursuit of ODOT grants for design and construction of pedestrian improvements at the intersections of Highway 99W with Durham Road, Royalty Parkway, Beef Bend Road and Bull Mountain Road. INFORMATION SUMMARY The citizens of Tigard and King City have expressed strong interest in pedestrian crossing improvements on Highway 99W at its intersections with Durham Road and Royalty Parkway. In addition, pedestrian crossings at the 99W/Beef Bend Road and 99W/Bull Mountain Road intersections need to be upgraded substantially for pedestrian safety. There currently is a pedestrian crosswalk at the Royalty Parkway intersectmn with a median in the middle and push button to control pedestrian movement over the ether half of the street. Although there is a crosswalk at the Durham Road intersection with push button, there is no median island where pedestrians can take refuge while crossing the highway. At Beef Bend and Bull Mountain Roads, the deficiencies include lack of sidewalk and refuge islands in the medians. ODOT grants for small-scale pedestrian and bicycle path improvements on State highways are currently available to Oregon cities and counties. The grants have a maximum cap of $100,000 per jurisdiction, and projects approved for funding must adhere to ODOT pedestrian and bicycle standards. Any local funding match that can be provided will be viewed favorably when applications ar. reviewed. The application deadline is February 15, 1998. King City is extremely interested in upgrading the pedestrian crossings at the Durham Road and Royalty Parkway intersections with 99W and is proposing a joint effort with Tigard in applying for the available grants. The City of Tigard is interested in improving pedestrian crossings at all four intersections, plus sidewalk additions along 99W to provide continuity among the four intersections. We agree that a collaborative effort between the two cities in applying for the grants would be a good approach towards obtaining these grants. The proposed crossing and sidewalk improvements will be beneficial to the residents of both cities. The City of Tigard will prepare supporting documents for the application, and the King City staff will complete the applications and coordinate with ODOT for submittal. Preliminary coordination with ODOT indicates that the proposed projects would be eligible for the available funding. If the applications are approved for funding, Tigard's Engineering staff would prepare the design documents and monitor the construction projects until completion. King City staff would provide other support as needed throughout the entire process. Support of the projects by local elected officials is one of the key requirements for grant application. Approval and support by Tigard City Council for the project would meet that requirement and enable Tigard Engineering staff to pursue funding for the projects. The King City staff is likewise in the process of obtaining approval from the elected officials for this joint effort. Construction of the proposed improvements would greatly enhance pedestrian movements across and along 99W from Bull Mountain Road to Durham Road. OTHER ALTERNATIVES CONSIDERED Do not follow up on the grant applications. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This effort is in support of the Transportation and Traffic Task Force Goal to Improve Traffic Safety, Action Committee Strategy Encourage Through Traff c on Major Collectors and Arterials. The pedestrian improvements will provide safer pedestrian movements, and should result in enhanced traffic flow through a major highway with fewer pedestrian/auto conflicts. FISCAL NOTES Up to $100,000 in ODOT grants is available for each city or county. Application deadline is February 15, 1998. I:\citywide\sum\ped99wB.doc AGENDA ITEM # P~y®n Cad FOR AGENDA OF 2/10/98 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Discuss Whether to Support the Tualatin Expressway PREPARED BY: C.Wheatley DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council support continued State consideration in the State Transportation Improvement Program for the Highway 99/1-5 Connector (Tualatin Expressway) STAFF RECOMN4ENDATION Direct staff to prepare a letter for Mayor Nicoli's signature. INFORMATION SUMMARY Attached is the background information contained in a letter from John E. Rosenberger, Director of the Department of Land Use and Transportation for Washington County. Staff requests that Council discuss this issue and advise whether or not to send a letter to the Oregon Transportation Commission for support of the Tualatin Expressway. A draft letter is also attached. OTHER ALTERNATIVES CONSIDERED Revise letter if Council has other concerns or issues to bring to the Commission's attention. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Target Area: Transportation & Traffic. Goal Areas: Improve Traffic Flow (Identify other points of connectivity). FISCAL NOTES N/A i:\adm\cathy\council\tualexp.doc WASHINGTON COUNTY. OREGON January 27,1998 Mayor Jim Nicoli Mayor Lou Ogden Mayor Ron Tobias Dear Mayors: JAN 2 9 998 ' . Enclosed is a draft letter to the Transportation Commission concerning the Tualatin Expressway, as we discussed at our breakfast meeting on Friday. I have drafted a similar letter for Commissioner Rogers to consider and present to the County Board expressing the County's support for this facility. If this letter meets your needs, I would ask that your city give it consideration and forward it to the Transportation Commission for their deliberations. Also, I would ask that you copy Washington County so that we have a record for our files. If you have any questions concerning the letter or need additional information, please let me know. Jon Bormet, Sherwood William Monahan, Tigard Steve Wheeler, Tualatin 155 North First Avenue Department of Land Use and Transportation • / dministration Phone: (503) 693-4530 Room 350-16 Hillsboro, Oregon 97124.3072 FAX (503) 693.4412 I ML%~ V January 27, 1998 Henry Hewitt, Chairman Oregon Transportation Commission Transportation Building, Room 135 Salem, OR 97310 Dear Mr. Hewitt: RE: 1-5/HIGHWAY 99 CONNECTOR (TUALATIN EXPRESSWAY) The City of would like to go on record before the Transportation Commission expressing our support for continued state consideration in the State Transportation Improvement Program for the Highway 99/1-5 Connector (Tualatin Expressway). We have worked for a number of years with our fellow cities of (Tualatin, Sherwood Tigard) in Washington County and the Oregon Department of Transportation to investigate this much-needed highway connection to relieve serious traffic problems within our city. While we support the proposed connection, we do have concerns regarding the potential impacts to the local city and county system, and how our neighborhoods may be impacted by this facility. With this in mind we would like to reaffirm our support for the connection and the project, and commit to working with ODOT and our fellow local jurisdictions in a cooperative manner to define an alignment that will work for all interests. We recognize the significance of identifying a location for the future intersection of the 1-5 Connector with Highway 99, both to the Tualatin Expressway project and to our local transportation system plans. We would like to express our interest in continuing,, the dialogue between arv-, ODOT to address these opportunities in a very positive manner. Henry Hewitt Oregon Transportation Commission Page 2 If you have any questions concerning this letter or need additional information concerning the city's position on this project, please let me know. I can be reached at , or you can contact our city manager, , at , for assistance. Sincerely, Mayor, City of c: Grace Crunican, ODOT Mayor Jim Nicoli, Tigard Mayor Lou Ogden, Tualatin Mayor Ron Tobias, Sherwood Representative Tom Brian Commissioner Roy Rogers Washington County Board of Commissioners Dir/Tualexp2 . F ty o f Saar ood Oregon Home of theTualatin River National Wildlife Refuge FEE 06 ,1998 February 4, 1998 ; Henry Hewitt, Chairman Oregon Transportation Commission Transportation Building, Room 135 Salem, OR 97310 RE: I-5/Highway 99 Connector (Tualatin Expressway) Dear Mr. Hewitt: The City of Sherwood would like to go on record before the Transportation Commission expressing our support for continued state consideration in the State Transportation Improvement Program for the Highway 99/1-5 Connector (Tualatin Expressway). We have worked for a number of years with our fellow cities of Tualatin and Tigard in Washington County and the Oregon Department of Transportation to investigate this much- needed highway connection to relieve serious traffic problems within our city. While we support the proposed connection, we do have concerns regarding the potential impacts to the local city and county system, and how our neighborhoods may be impacted by this facility. With this in mind we would like to reaffirm our support for the connection and the project, and commit to working with ODOT and our fellow jurisdictions in a cooperative manner to define an alignment that will work for all interests. We recognize the significance of identifying a location for the future intersection of the I-5 Connector with Highway 99, both to the Tualatin Expressway project and to our local transportation system plans. We would like to express our interest in continuing the dialogue between the City of Sherwood and ODOT to address these upporEunities in a very positive manner. City Hall - (503) 625-5522 -fax-(503) 625-5524 20 N.W. Washington Street - Sherwood, OR 17140 Henry Hewitt, Chairman Oregon Transportation Commission February 4, 1998, Page 2 If you have any questions concerning this letter or need additional information concerning the city's position on this project, please let me know. I can reached at 625-5522, or you can contact our City Manager, Jon Bonnet, at 625-4200, for assistance. Sincerely, Yl, Ron 1 obias, Mayor cc: Grace Crunican, ODOT Mayor Jim Nicoli, Tigard Mayor Lou Ogden, Tualatin Representative Tom Brian Commissioner Roy Rogers Washington County Board of Commissioners John Rosenberger, WCDLUT February 3, 1998 Henry Hewitt, Chairman Oregon Transportation Commission Transportation Building, Room 135 Salem, OR 97310 Dear Mr. Hewitt: RE: 1-5/HIGHWAY 99 CONNECTOR (TUALATIN EXPRESSWAY) 1 would like to go on record before the Transportation Commission expressing Washington County's support for continued state consideration in the State Transportation Improvement Program for the Highway 99/1-5 Connector (Tualatin Expressway). I have worked for a number of years with the cities of Tualatin, Sherwood, Tigard and the Oregon Department of Transportation to investigate this much-needed highway connection to relieve serious traffic problems within the southern portion of Washington County. While we support the proposed connection, we do have concerns regarding the potential impacts to the local city and county system, and how our neighborhoods may be impacted by this facility. With this in mind we would like to reaffirm our support for the connection and the project, and commit to working with ODOT and our fellow local jurisdictions in a cooperative manner to define an alignment that will work for all interests. We recognize the significance of identifying a location for the future intersection of the 1-5 Connector with Highway 99, both to the Tualatin Expressway project and to our local transportation system plans. We would like to express our interest in continuing the dialogue between Washington County and ODOT to address these opportunities in a very positive manner and offer our assistance to the Commission and ODOT staff in moving this project forward to construction. Board of County Commissioners 155 North First Avenue. Suite 300 Hillsboro, Oregon 97124 Phone: 503/648.8681 Henry Hewitt Oregon Transportation Commission Page 2 If you have any questions concerning this letter or need additional information concerning Washington County's position on this project, please let me know. I can be reached at 620-2632. Sincerely, Roy/ R. Rogers Commissioner c: Grace Crunican, ODOT Mayor Jim Nicoli, Tigard Mayor Lou Ogden, Tualatin Mayor Ron Tobias, Sherwood Representative Tom Brian Washington County Board of Commissioners Oirrruatexp3 me, 13420 S. W. Brittany Drive Tigard, Oregon 97223-1530 February 9, 1998 Honorable James Nicoli, Mayor City of Tigard Or., City Hall 13125 S. W. Hall Blvd. Tigard, Oregon 97223 Dear Mayor Nicoli: Subject: S. W. North Dakota Street Modifications Doggone! I just got back to town and reviewed your responses to Jeff Phaender regarding the above captioned at your January 27 meet- ing. I'm delighted! It is obvious we don't have a substantial disagree- ment regarding the city's barricade (and perhaps some other minor improvements) which stops southbound traffic on the above captioned street. You very carefully explained, as recorded on video tape, that Councilman Rohlf does not support the barricade on S.W. North Dakota. You explained, he was--"in a predicament, did not like what the task force came up with, but promised to support its recommendations". In other words, he felt impelled to vote for the project when, in reality, he was against it. Now you know beyond any shadow of doubt that the Council majority does not want these controversial "street modifications". In par- ticular, it does not want a barricade that results in considerable confusion and costly fines for Tigard citizens. You and Councilman. n se G?o re- the record straight by reversing your votes, and with total Council una- nimity (even with a negative vote from Councilman Rohlf) have the barri- cade removed. This is particularly relevant information because you have certified that the chairman of the task force (Mr. Rohlf) believes task force, (in par- ticular the barricade installation) recommendation to be inappropriate. After all, he attended and was in charge of the majority of greetings. His was the swing vote. page 1 of 2 Please recall your two to two Council deadlock vote. Remember, he (Councilman Rohlf) announced at the beginning of your S.W. North Dakota discussion (Oct. 14, 1997 Council meeting) that he would not vote so as to "avoid any appearaVice of impropriety". He then later changed his mind and cast the swing vote. This was the nec- essary vote that approved the project and allowed the expenditure of funds. But, we now know he was voting against himself. We now know he really was not in favor of the project. He apparently only voted in the affirmative to placate the concerns of his neighbors. 2Eo Given these circumstances, your previous enabling vote and that of Councilma are not relevant--except to accomplish an unjusti- fied and unwanted project--a project for which a clear Council majority is against. Surely, you are not interested in continuing to cite motorists for running a street blockage that the Council majority does not want. An installation which should not have been installed in the first place. I'm certain you do not intend to lead those residents who are directly affected down a primrose path only to abruptly cut them off in a few months. I'm certain you did not intend to spend this money for no reason--except pos- sibly to humor their concerns. Your removal of the barricade would also solve a problem for me. As I have explained earlier, I am not out to get Mr. Rohlf. When you reverse your previous decision and stcp spending tax- payer money on an unwanted project (according to your own explana- tion), I can Mn seriously consider withdrawing my conflict of interest brief which is now under consideration by the state. (In fairness to the rest of the city and for the sake of consistency, you should also, at least, remove one of the stop signs and one of the planned speed bumps) Respectfully Yours, G G.E. McAd s page 2 of 2 O O co 'C m m cc b C oyA N .y C U C ° U OOD H 0 d e 00 6n w O ¢ N C C oA G • ,O O 6 ' G i o go, ~ > •y ~ ~ K ~ ~ (n C o C h ~ n ,O n ~ O o O C Q a~ o o n y ° N u a 3 o ° M ti> > U fA Q ~ U ~ ox, dd P. ~1D a a ~ w n n ~ v V n V O E CO E H y CL ~ O «xS p~, p~,, O Cc y y N m W C4 0 H U H U ~ 3 .r eV Q . . • c a 43 w , 3 a a a 3 y 'A ~r 48 v °r d _ D. ~ u o 0 o a~ ~ e d x x x o N 7 d C' y ~ p ~ •V C C C •V 'O N rig F U Oq as a 0° Q 4 d a° ~ 0 • 0 twn 0 v R1 N U m "d ~ Vl ~ n0 C u 0. ti ca a a Q ~ o ~ u~ o g • L ' ~ N W • ~ _ u _N cC vy~ X ' ~ ~ ~ ' .U. . eO •v C ~ CO O L 1 _ .O n a W A o 3 r = U :5 :a:), U o7 A ar bD c 7 bA A Y ti D' u, U ca 0. E vi a Cl a. . p 0 ~ w M $ 'o y m 5 a 8 . ° C F. u a ' a u u. U pa y H o n y n a o a b~ b- g o „ „ n p o ° ° a W n to h a c x ° i H 7 z vUi 0J CL 4 L Q n tb N to •0 to 'O y 0 O y fN N (M 0 c A w 0 ¢ c7 m o u ¢ U a lG Oo m ~ Q ~ w 1% ti C N bA Q F U C O U v ca F-~ 0 a •y O y yy U Q ~ O y 'Cr 3 F a ~ O o N ` " ® o L a ~ c a i o ~ y 0 v i U E T b to o > t 'rm C a « 0-4 s x N co o o ° ` x c a' C H x 4n C U v~ m dD y fl v C U 3 ~ o U ~ y C Q N 00 c ~ C cC bA y 'o a H cL! a~ y ' co W o i n o Y O j N ~ Q ~ c . C L) n, v v U 00 c, a ~ « ~ y x c a > w w PC r O N C C y ,p a~ £ C M (A U CA a ~n C b O _ u W x O L ~ a C O ~ O y A A • ~ ~ ~ 1 Q y ~ ~ ~ ~ 1y I1~ ~ H C 'o Q H U C O U b ao F- rA y 0) p W ~ V dD c a ~Q o w 00 Q O~ ~ Q ~ N p y G 7 21 o v~ U m a 0 .p • O G, H 3 a all 0 in o 3 bU C . O y O a 'e U •p e W a ~ ~ w ; ° x o A~ ~ y 'Y N v G. rU. N is d O O G+ ~ C 'O ' ~ H ` O .fl O C •vi ' tq C 'O O vi C j O a~ C) rig U OQ x o , U U y y y p OL O I m ~ o I in U ca MEMORANDUM Agenda Item No. 3. Q,r CITY OF TIGARD, OREGON Meeting of a 11 b 1 q $ TO: Honorable Mayor and City Council FROM: Bill Monahan, City Manager DATE: February 2, 1998 SUBJECT: COUNCIL CALENDAR, February - April 1998 Regularly scheduled Council meetings are marked with an asterisk If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. February 4 Weds Willamette Water Supply Agency Meeting 7 p.m. - Town Hall *10 Tues Council Meeting (6:30 p.m.) Study Session - Business Meeting 16 Mon Presidents' Day - City Offices Closed * 17 Tues Council Workshop Meeting - (6:30 p.m.) * 24 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting 27 Fri Employee Recognition Reception - Town Hall (3 p.m.) 1st Niter Banquet - Embassy Suites Hotel (6 p.m.) March 3 Tues Joint Meeting with Tualatin Valley Fire & Rescue (6:30 p.m.) Regional Training Facility - Sherwood 5 Thurs Budget Committee Orientation Meeting Water Building (6 p.m.) *10 Tues Council Meeting (6:30 p.m.) Study Session - Business Meeting * 17 Tues Council Workshop Meeting - (6:30 p.m.) * 24 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting April 2 Thurs Budget Committee - Hearing for Social Services, Arts & Events Water Building (6 p.m.) 7 Tues Joint Meeting - Planning Commission (6:30 p.m.) Community Development Code Revision Review * 14 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting * 21 Tues Council Workshop Meeting - (6:30 p.m.) 23 Thurs Volunteer Recognition Banquet (5:45 p.m.) Tigard High School - Commons Area * 28 Tues Council Meeting - (6:30 p.m.) Study Session - Business Meeting i:\ad m\cathy\cou nci1\cccal.doc AGENDA ITEM _ 3a FOR AGENDA OF: February 10, 1998 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Initiation of vacation proceedings for an approximately 263 square foot portion of a public utilitv easement within lot_ 12 of the "72nd Business Center", Plat Book 40, Page 2, City of Tigard, Washington County, Oregon. PREPARED BY: William D'Andrea DEPT HEAD OK m CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Tigard City Council initiate vacation proceedings for an approximately 263 square foot portion of a public utility easement within lot 12 of the "72nd Business Center", Plat Book 40, Page 2, City of Tigard, Washington County, Oregon? STAFF RECOMMENDATION It is recommended that the Council initiate vacation proceedings by adopting the attached ?'.esolution. INFORMATION SUMMARY In the City of Tigard vacation process of streets, easements and other public dedicatee, arPn~, the City Council begins the process by passing a Resolution to schedule a public hearing to consider such requests. Marty Dirks, the petitioner, is requesting that the Tigard City Council initiate vacation proceedings for an approximately 263 square foot portion of a public utility easement within lot 12 of the "72nd Business Center", Plat Book 40, Page 2, City of Tigard, Washington County, Oregon. The utility easement was originally dedicated with the platting of the "72nd Business Center" in 1977. A building was constructed on the lot in 1980. The footing of the building encroaches slightly more than two (2) feet into the easement with the eave overhanging approximately four (4) feet into the easement. It does not appear that utilities have been constructed within the area of the building. The petitioner is requesting that the City Council vacate a five (5)-foot by approximately 53-foot portion of the easement which the building and overhang affects. The C-P (Professional Commercial) zone does not require a rear yard setback. Appropriate agencies will be contacted for comments prior to developing a report for Council consideration. These agency comments will verify the presence or lack of existing utilities within this area to be vacated. Attachments: "Exhibit A" - (site plan); "Exhibit B" - (legal description); "Exhibit C" - (vicinity map) OTHER ALTERNATIVES CONSIDERED Take no action at this time. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not Applicable. FISCAL NOTES All fees have been paid by the applicant. CITY COUNCIL AGENDA ITEM SUMMARY is\citywide\sum\vacfirlp.sum PAGE I OF I 29-Jan-98 8:55 AM AGENDA ITEM # 3 • a For Agenda of February 10. 1998 CITY OF TIGARD, C~:EGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Budget Adjustment #13 for Library roof repair design and specification. PREPARED BY: Wayne DEPT HEAD OK CITY ADMIN OK ISSUE BEFORE THE COUNCIL Shall the City Council approve a budget adjustment in the amount of $7,400 for design and specification of the repair of the Library roof. STAFF RECOMMENDATION Staff recommends that the Council approve the budget adjustment. INFORMATION SUMMARY The Library roof has experienced a series of leaks over the past several years. Much like the City Hall roof, it is anticipated that the Library roof will need to be repaired in the near future. This budget adjustment will fund the design and specification of the anticipated roof repair and will allow for the budgeting of the actual repair in the 1998/99 budget process and potential bidding to occur this summer. This amount was not contemplated in the adopted 1997/98 budget. The proposed adjustment appropriates contingency in the general fund to the property management budget. OTHER ALTERNATIVES CONSIDERED Delay design work. FISCAL NOTES Reduces general fund contingency in the amount of $7,400 and increases the property management budget by $7,400. AGENDA ITEM # 3,' For Agenda of February 10. 1998 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Budget Adjustment #14 to provide funds for the City's yarticipatic,n in the Growth Management Caucus. PREPARED BY: Wayne DEPT HEAD OK ~4/-)- CITY ADMIN OK ISSUE BEFORE THE COUNCIL Shall the City Council approve a budget adjustment of $2,250 to provide funds for the City's participation in the Growth Management Caucus? STAFF RECOMMENDATION Staff recommends that the budget adjustment be approved. INFORMATION SUMMARY The City Council at it's January 27, 1998 meeting decided that Tigard should participate in the Growth Management Caucus for the balance of the fiscal year. The cost of membership for the balance of the fiscal year is $2,250. This amount was not anticipated in the 1997/98 adopted budget. The attached reso_ution makes the adjustment to the budget to carry out the direction of the Council. None OTHER ALTERNATIVES CONSIDERED FISCAL NOTES This budget adjustment reduces general fund contingency by $2,250 and increases the budget in the general government budget unit by $2,250. AGENDA ITEM # . 3, 5 FOR AGENDA OF February 10, 1998 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Budget adjustment #15 for Dept of Justice grant PREPARED BY: Wayne 0 DEPT HEAD OK . CITY ADMIN OK ISSUE BEFORE THE COUNCIL Shall the City Council approve a resolution adjusting the 1997/98 adopted budget for the award of a department of Justice grant for the Police Department? STAFF RECOMMENDATION Staff recommends approval of the attached resolution adjusting the 1997/98 adopted budget. INFORMATION SUMMARY The Police Department has been awarded a grant from the U.S. Department of Justice in the amount of $19,609. The City is required to match the grant amount with $2,179 of it's own funds. The City match will be in the form of general fund dollars already included in the 1997/98 adopted budget in the Police department. The grant funds will be used for the purchase of equipment in the Police department as approved by the City Council on January 20, 1998. The budget adjustment recognizes grant revenue in the general fund and increases appropriations in the Police department budget by the same amount. The attached resolution includes the budget adjustment. OTHER ALTERNATIVES CONSIDERED N/A FISCAL NOTES Increases appropriations for Police by $19,609. Recognizes general fund grant revenue of $19,609. AGENDA ITEM # FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY 3.(P 2/10/98 ISSUE/AGENDA TITLE Approve Ci Manager Contract PREPARED BY: Bill Monahan DEPT HEAD OK CITY MGR OK _1 ISSUE BEFORE THE COUNCIL Should the City Council approve a revised employment agreement with City Manager William A. Monahan? STAFF RECOMMENDATION Staff recommends that the City Council review the draft employment agreement to assure that the revised terms accurately reflect the changes agreed to during a performance review conducted by the Council on December 16, 1997. If the terms are acceptable to Council, Council should authorize the Mayor to sign the agreement. INFORMATION SUMMARY On December 16, 1997, the City Council reviewed the performance of the City Manager. Council agreed to revisions to the employment agreement in the areas of salary, term, and benefits. A revised agreement has been prepared, which reflects the agreed-upon changes. OTHER ALTERNATIVES CONSIDERED 1. Take no action. 2. Make further revisions to the Agreement. VISION TASK FORCE GOAL, AND ACTION COMMITTEE STRATEGY N/A FISCAL NOTES Funds are available in the City Administration budget. i:ladmlcathylcounci Nngrsum.doc MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor & City Council FROM: Bill Monahan, City Manager t~) DATE: February 6, 1998 SUBJECT: City Management Employment Agreement The City Attorney's office has incorporated several revisions into my Employment Agreement. These revisions are based on the Council's review of my performance, which was conducted on December 16, 1997. Enclosed within this package is a complete copy of the Agreement as well as a copy of Tim's memo, which notes the changes made ; the earlier Agreement. Also attached is a copy of the prior Agreement for your reference. Please note that the major change is the revision to Section 2 - TERM. The Term of the Agreement will be four years corrunencing on May 15, 1998. Tim and I have discussed the fact that Council's intent was to initiate the four-year term on May 15, 1998, through May 15, 2002. The difculty has been stating within a contract how we handle the time between now and May 15. Since all terms of the revised Agreement are retroactive to November 15, 1997, and no terms spring into action on May 15, 1998, Tim felt there was no additional exposure on the part of the City by incorporating his language. If you have any questions regarding these changes, please contact me at your earliest convenjence. Attachments iAadm\b11Ragreemem.doc MEMORANDUM CI'T'Y OF TIGARD, OREGON TO: Honorable Mayor & City Council FROM: Bill Monahan, City Manager DATE: February 6, 1998 SUBJECT: City Management Employment Agreement The City Attorney's office has incorporated several revisions into my Employment Agreement. These revisions are based on the Council's review of my performance, which was conducted on December 16, 1997. Enclosed within this package is a complete copy of the Agreement as well as a copy of Tim's memo, which notes the changes made to the earlier Agreement. Also attached is a copy of the prior Agreement for your reference. Please note that the major change is the revision to Section 2 - TERM. The Term of the Agreement will be four years commencing on May 15, 1998. Tim and I have discussed the fact that Council's intent was to initiate the four-year term on May 15, 1998, through May 15, 2002. The difficulty has been stating within a contract how we handle the time between now and May 15. Since all terms of the revised Agreement are retroactive to November 15, 1997, and no terms spring into action on May 15, 1998, Tim felt there was no additional exposure on the part of the City by incorporating his language. If you have any questions regarding these changes, please contact me at your earliest convenience. Attachments hadm\bilRagreemem.doc ObONNELL RHMIS ET HL 503-243-2944 Feb 5.98 14:01 t4o.004 P.04 0 SUMMARY OF CHANGES CITY MANAGER CONTRACT - 1998 Page 1, first paragraph: THIS EMPLOYMENT AGREEMENT, made and entered into this 45 ~ by and between the CITY OF TIGARD. ORPOON, hereinafter referred to as "CITY," and WILLIAM A MONAHAN, hereinafter referred to as "EMPLOYEE." [Whereas and Therefore clauses no change.] Page 1, Section 1: SECTION 1 - EMPLOYMENT, DUTIES AND AUTHORITY: The CITY has agreed to employ William A. Monahan as City Manager. The EMPLOYEE agreed to accept said employment as City Administrator initially on November 15, 1994. Prior to that date, EMPLOYEE provided services to the CITY from August 2, 1982 to January 31, 1988, and from August 1, 1994 to November 14, 1994. EMPLOYEE'S prior service shall be recognized in CITY records to establish EMPLOYEE'S years of service for length of service only. Thus, as of d e~ttte-oft}zfs I: -d seven (73 yzam and nine and one hiff(9 VA setvi - [Remainder of section no changes.] Page 2, Section 2: SECTION 2 - TERM: The term of this AGREEMENT shall 1Vo,i99 [Remainder of section no changes.] Page 3, Section 3: SECTION 3 - ANNUAL RENEWALS: (DELETED) [Bill, what we want to do is delete the text of Section 3, but leave section number in place with a notation that text has been deleted. The reason for that is there are some internal references to sections of the agreement and leaving section 3 in place, we do not have to change the internal eferences nor the subsequent numbering.] At' OUONNELL RAMIS ET AL 503-243-2944 Feb 5,98 14:02 No.004 P.05 % Page 3, Section 4: (Section 4 remains the same, but in Subsection C, first sentence, there is a typographical error. The word "than" should be "then."] Page 5, Section S: SECTION 5 - SALARY, HOURS OF WORK, VACATION AND SICK LEAVE: A. SAI= - The CITY agrees to pay the EMPLOYEE for his services in an amount set by the City Council, payable in the same installments and in the same manner as other employees are paid. There may be performance evaluations as often as the Council deems appropriate and as provided In Section 6 of the AGREEMENT. There shall be a merit pay increase review annually The City Council may award a merit bonus, as it deems appropriate, with a cap of five (5) percent of EMPLOYEE'S gross wage over the term of this AGREEMENT. E s-paid-St:69Peran ~eetive tr y a di' ge T t 969-pem mmsai! equiyalvm,, Effective November 15, 19962, EMPLOYEE shall be paid S7,407M per month (S85;5~ annual equivalent). [Cost of Living, I Iours of Work, Vacation all remains the same.] Page 6, Subsection E: (Change the tense in the paragraph.] In the second sentence the word "shall" should read "has" and the word "receive" should read "received." In the third sentence the words `shall be" should read "was," The fourth sentence should read as follows: IfEW CITY records of EMPLOYEE'S prior accrual are M not located, EMPLOYEE credited for two-thirds (2/3) [The remainder of this paragraph remains the same.] ODONNELL RAMIS ET AL 503-243-2944 Feb 5,98 14:02 No.004 P.06 Page 7: [Payroll Reporting will become Subsection 0.] Page 79 Section 6: A. Mkg=: The CITY agrees to contribute into the CITY'S retirement program, on EMPLOYEE'S behalf, an amount equal to that same percentage of salary contributed for the CITY'S other management employees, i'iac a on was-i educed -frern-fotzrt~eerr-~$j F..,,, s-reduction, [Remainder of this subsection remains the same.] E. HWth Insur_Ance: [Change the second sentence to read as follows:] The CITY agrees to continue to provide coverage and make ret]crCred premium payment for EMPLOYEE and his dependants for comprehensive medical j and dental plans equivalent to other programs provided other regular management employees. Page 9. Section 8: [Change the last sentence in the first paragraph to read:] These annual evaluations shall be in closed Executive Sessions and shall be conducted nd • -~rtt~t~~ys "the Page 11, Section 9: [In Subsection E delete entire last sentence.] tvr/ti8ar&000nciUcmp1oyment.39 1 3 [Add the following new Subsection F.] l`''o" 1X11-1 6 AN EINIPLOYMENT AGREEINIENT THIS EMPLOYMENT AGREEMENT, made and entered into this 15th day of November, 1996, by and between the CITY OF TIGARD, OREGON, hereinafter referred to as "CITY," and WILLIAM A. MONAHAN, hereinafter referred to as "EMPLOYEE." WHEREAS, the CITY and EMPLOYEE desire a written agreement creating a professional and business-like relationship serving as a basis for effective communication and to avoid misunderstanding; and, WHEREAS, by not having to worry about personal finances or family security, the EMPLOYEE can effectively concentrate on the CITY'S business; THEREFORE, in consideration of mutual covenants herein contained and for consideration herein specified, the CITY and EMPLOYEE mutually agree: SECTION 1 - EIYIPLOYI:ENT, DUTIES AND AUTHORITY: The CITY has agreed to employ William A. Monahan as City Administrator. The EMPLOYEE agreed to accept said employment as City Administrator initially on November 15, 1994. Prior to that date, EMPLOYEE provided services to the CITY from August 2, 1982 to January 31, 1988, and from August 1, 1994 to November 14, 1994. EMPLOYEE'S prior service shall be recognized in CITY records to establish EMPLOYEE'S years of service for length of service only. Thus, as of the date of this AGREEMENT, EMPLOYEE had seven (7) years and nine and one-half (9-1/2) months of service to the CITY. 1 EMPLOYMENT AGREEMENT The authority of EMPLOYEE, consistent with State law, City Charter or ordinance, shall include, but not be limited to the following: the overall management, administration, and direction of City operations; the hiring, disciplining, and firing of all City employees, except Municipal Judge and City Attorney; the negotiation, execution and administration of City contracts within budget appropriations pursuant to City policy and ordinance; policy advice to elected officials, and open communication with the community so as to foster responsive and courteous public service. Any reduction or revocation of either the duties or authority, except by mutual written agreement to the contrary, shall constitute a breach of this AGREEMENT. The Mayor and Council agree to the principle of non-interference in the administration as necessary to the orderly and efficient implementation of Council Policy. The Mayor and Council agree to direct their concerns and communications to the administration through the City Administrator. The EMPLOYEE agrees to respond promptly to all inquiries from the Council whether made individually or collectively. SECTION 2 - TERM: The term of this AGREEMENT shall be for two (2) years commencing on November 15, 1996, with annual renewals as herein provided. A. Nothing in the AGREEMENT shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of Employee at any time, subject only to the provisions set arth in this AGREEMENT. 2 EMPLOYMENT AGREEMENT B. Nothing in this AGREEMENT shall prevent, limit or otherwise interfere with the right of the EMPLOYEE to resign at any time from his position with the CITY, subject only to the provisions set forth in this AGREEMENT. C. EMPLOYEE agrees to remain in the exclusive employ of the CITY during the term of this AGREEMENT, neither to accept, nor to become employed by any other employer until said contract termination date, unless said termination is effected as hereinafter provided. The term "employed" shall not be construed to include occasional teaching or consulting on the EMPLOYEE'S time off, which shall be at the EMPLOYEE'S discretion upon advisement to the Mayor. SECTION 3 - ANNUAL RENEWALS: Unless the CITY notifies the EMPLOYEE to the contrary in writing thirty (30) days before the start of each remaining AGREEMENT year, it shall be deemed that the CITY has renewed this AGREEMEiENT for one (1) year beyond the term of that current AGREEMENT. Unless the EMPLOYEE notifies the CITY to the contrary in writing thirty (30) days before the start of the remaining AGREEMENT year, EMPLOYEE agrees to accept renewal of this AGREEMENT as heretofore stated. If the term of the AGREFaNI MNT is not extended as herein provided, it shall be allowed to reach its existing, effective ending date. Renewal shall automatically occur unless specific action to the contrary is taken or a mutually agreed-upon cbange to this AGREEMENT is tnzde. SECTION 4 - TERMINATION AND SEVERANCE: 3 EMPLOYMENT AGREEMENT A. Terming ion Without Cam. This AGREEMENT may be terminated by either the CITY or EMPLOYEE for any reason whatsoever upon the giving of sixty (60) days' written notice to the other parry. B. Termination For Cause. In the event of a For-Cause Termination, this AGREEMENT shall not be deemed to construe any waiver or rights or remedy available to the EMPLOYEE. This AGREEMENT may be terminated immediately For-Cause in the sole discretion of the CITY upon the occurrence of any one of the following events: (1) EMPLOYEE willfully and continuously fails or refuses to comply with the policies, standards, and regulations of the CITY as are, from time-to-time, established; (2) EMPLOYEE shall be guilty of fraud, dishonesty, misappropriation of funds, embezzlement, or other act of misconduct in the rendering of services on behalf of the CITY; (3) EMPLOYEE shall fail or refuse to perform faithfully or diligently any of the provisions of this AGREEMENT; (4) EMIPLOYEE shall be found unfit for the position per Federal, State, and City rules and regulations applicable to all employees in a For-Cause Termination. C. Not-For-Cause Termination. In the event EMPLOYEE is involuntarily terminated Not-for-Cause by the City Cournil before expiration of the term of employment and during such time as the EMPLOYEE is willing anO,, able to perform the assigned duties, than in that event the CITY agrees to pay EMPLOYEE on a monthly basis and at the EIMPLOYEE'S highest rate of base salary during his term of CITY 4 EMPLOYMENT AGREEMENT employment, for a six (6) month period. Monthly severance payments by CITY shall cease if prior to or during th- period of the above scheduled payments, EMPLOYEE accepts employment with another City, or another employer, including self--employment. EMPLOYEE has an affirmative obligation to notify the City upon acceptance of employment. However, if EMPLOYEE is terminated For-Cause per Section 4B of this AGREEMENT or convicted of any illegal act involving personal gain to him, then CITY shall have no obligation to pay the severance pay. D. If the CITY reduces the salary or other financial benefits of EMPLOYEE in a greater percentage than an applicable across-the-board reduction for all management employees of the City, or if the CITY refuses following written notice requ°sting compliance with any other provision benefiting EMPLOYEE herein, or if EMPLOYEE resigns following suggestion at a public meeting, whether formal or informal, by a majority of the City Council that he resign, then the EMPLOYEE may, at his option, deem the AGREEMENT to be involuntarily terminated without cause at the date of such reduction or refusal to comply with the meaning and context of this AGREEMENT, and the severance pay provision under Paragraph C of this section apply. Termination or resignation in good standing shall entitle EMPLOYEE to a lump sum payment equivalent to all accrued vacation and other entitlement benefits, except that in no event will these benefits exceed similar benefits accorded other management employees. E. If EMPLOYEE voluntarily resigns his position with the CITY before expiration of said term of employment, then EMPLOYEE shall give the CITY at least sixty (60) days' written notice in advance, excluding use of accrued vacation, and 5 EMPLOYMENT AGREEMENT EMPLOYEE shall be present to serve during the period. The City Council shall have the discretion whether EMPLOYEE shall continue in his position during this notice period. SECTION 5 - SALARY, HOURS OF WORK, VACATION AND SICK LEAVE: A. 5,11= - The CITY agrees to pay the EMPLOYEE for his services in an amount set by the City Council, payable in the same installments and in the same manner as other employees are paid. There may be performance evaluations as often as the Council deems appropriate and as provided in Section 8 of this AGREEMENT. There shall be a merit pay increase review annually at least thirty (30) drays before the effective annual renewal date of this AGREEMENT. The City Council may award a merit bonus, as it deems appropriate, with a cap of five (5) percent of EMPLOYEE'S gross wage over the term of this AGREEMENT. EMPLOYEE was paid $6,700 per month (580,400 annual equivalent) effective November 15, 1995. Effective retroactive to July 1, 1996, EMPLOYEE is granted a cost-of-living increase of three (3) percent and an additional one (1) percent in exchange for a one (1) percent reduction in CITY contribution to EMPLOYEE'S retirement benefit, to $6,968 per month ($83,616 annual equivalent). Effective November 15, 1996, EMPLOYEE shall be paid $7,107 per month (585,284 annual equivalent). B. Cost-of-Living Adjustment: EMPLOYEE shall receive future cost-of-living allowances in the same percentage and on the same effective date as other City management employees, within the term of this AGREEMENT. 6 EMPLOYMENT AGREEMENT C. Hours of Work: Because the EMPLOYEE will devote a great deal of time outside normal office hours to the business of the CITY and because flexibility in hours worked and work schedule benefit both the CITY and EMPLOYEE, the EMPLOYEE has sole discretion as to his work schedule and hours worked. D. Vacation: The CITY recognizes that EMPLOYEE had education and experience equivalent to ten (10) years' employment with the CITY at date of hire oxi November 15, 1994. EMPLOYEE shall accrue vacation at a rate consistent with City management vacation rates and be subject to the same accrual limits as other management employees, to be used as he deems appropriate. E. Sick Leave: EMPLOYEE shall be entitled to earn and accrue sick leave benefits on the same terms as other management City employer. In recognition of EMPLOYEE'S service to the CITY from August 2, 1982 to January 31, 1988, EMPLOYEE shall receive full credit for all unused sick leave credited to EMPLOYEE as of January 31, 1988. Said leave credit shall be restored to EMPLOYEE'S sick leave account upon verification of the amount by the Finance Department. If CITY records of EMPLOYEE'S prior accrual are not located, EMPLOYEE and CITY agree that EMPLOYEE shall be credited for two-thirds (2/3) of the maximum accrual that EMPLOYEE earned during this prior service to the CITY. EMPLOYEE shall not be eligible to receive any cash or retirement credit for unused sick leave, even if a benefit allowing the cashing out of unused sick leave, the application of unused sick leave to retirement benefit, or for any other purpose (other than use of the benefit for appro cd leave) is made available to other management City employees. 7 EMPLOYMENT AGREEMENT F. Payroll Rego rtinQ: EMPLOYEE shall be on straight salary as per this section of the AGREEMENT and shall be paid automatically by the CITY as per this AGREEMENT. Any vacation or sick leave used shall, be reported to the CITY in the same manner as for other CITY employees. SECTION 6 - RETIREMENT, DISABELITY AND I3EALTH INSURANCE: A. Bedmmea : The CITY agrees to contribute into the CITY'S retirement program, on EMPLOYEE'S behalf, an amount equal to that same percentage of salary contributed for the CITY'S other management employees. The CITY contribution was reduced from fourteen (14) percent to thirteen (13) percent effective July 1, 1996. In return for this reduction, EMPLOYEE'S salary was increased by one (1) percent as described in Section 5A of the AGREEMENT. EMPLOYEE and CITY agree that any future adjustment to the retirement benefits of management personnel will apply equally to El\1PLOYEE at the same rate of adjustment, effective date, and adjustment to salary. B. Health Insurance: The CITY agrees to provide a comprehensive annual physical for EMPLOYEE. The CITY agrees to continue to provide coverage and make required premium payment for EMPLOYEE and his dependents for comprehensive medical and dental plans equivalent to other programs provided other regular management employees. C. Life Insurance. CITY will offer to purchase a Life Insurance Policy, the cost of which shall not exceed $1,000 per year, on E'MPLOYEE'S behalf, for beneficiary to be named by EMPLOYEE. EMPLOYEE has the right to retain such policy at EMPLOYEE'S expense, subsequent to tenure as a CITY employee. EMPLOYEE shall 8 EMPLOYMENT AGREEMENT have the option of purchasing Term or Universal Life Insurance. EMPLOYEE may either have the CITY pay the policy provider directly or compensate EMPLOYEE for the cost of EMPLOYEE purchasing the Life Insurance Policy. SECTION 7 - PROFESSIONAL DEVELOPMENT AND EXPENSES: A. The CITY encourages the c ro tressional growth and development of the EMPLOYEE and encourages participation as he deems appropriate in professional associations, short courses, seminars and conferences including, but not limited to: the International City Management Association and the American Planning Association and their annual conferences, and the State Municipal League Conference. The CITY shall permit a reasonable amount of time for EMPLOYEE to attend and the CITY shall pay for the direct costs necessary for travel, subsistence and registration subject to reasonable availability of funds and as approved in the annual budget. B. The CITY shall provide $300 per month vehicle allowance to EMPLOYEE who shall provide his own vehicle, insurance, operation, and maintenance. EMPLOYEE shall provide for oil and gasoline within the Portland Metro area. CITY shall reimburse for g4coline expenses on City business outside the Portland Metro area. C. The CITY recognizes that certain expenses of a job-affiliated nature are incurred by EMPLOYEE on behalf of the CITY and hereby agrees to reimburse or pay, said -general expenses on a monthly reimbursement basis, and thy: CITY shall disburse such monies per receipts or personal affidavits. Any civic service club memberships taken out at CITY expense shall be upon the approval of the Mayor. 9 EMPLOYMENT AGREEMENT SECTION 3 - ANNUAL GOAL-SETTING AND PERFORMANCE EVALUA°I'ION: The Mayor and individual members of the Council shall be encouraged to periodically identify their concerns to the EMPLOYEE by either informal discussions with the EMPLOYEE or by more formal means during Council meetings. The Council shall meet with the EMPLOYEE at least annually for the purpose of setting Council goals and priorities. The Council and the EMPLOYEE shall meet at least annually to evaluate and assess the performance of the EMPLOYEE in meeting or proLressing towards the goals formally adopted by Council as well as the exercise of authority granted in Section 1 of this AGREEMENT. These annual evaluations shall be in closed Executive Sessions and shall be conducted at least one hundred and twenty (120) days prior to the annual renewal date of this AGREEMENT. In the event the CITY determines that the performance of the EMPLOYEE is unsatisfactory in any respect or needs significant improvement in any area, the CITY shall describe these concerns in writing and in reasonable detail or with specific examples so as to be objective and positive in nature. As provided in Section 5 of this AGREEMENT, the E1d1PLOYEE'S salary shall be reviewed at least annually after the performance evaluation. SECTION 9 - GENERAL PROVISIONS: A. Professional Liability: The CITY agrees to defend, hold harmless, and indemnify the EMPLOYEE from any and all demands, claims, suits, actions, and legal proceedings brought against EMPLOYEE in his individual capacity, or in his official 10 Eti1PLOYMENT AGREEMENT • capacity as agent and EMPLOYEE of the CITY, if EMPLOYEE was acting within the scope of his employment. The CITY agrees to pay premiums on appropriate insurance policies through the CITY'S normal insurance program and through the Public Officials' Liability Insurance Program of the International City Management Association. 8. Other Terms and Conditions of employment may be determined by the CITY relating to the duties and performance of the EMPLOYEE, provided that such terms and conditions are not inconsistent with the provisions of this AGREEMENT, the City Charter or any other law. EMPLOYEE shall receive benefits egt:a! to those provided to other City management employees, except where specifically addressed in this AGREEMENT. Nothing shall restrict the ability of the CITY and EMPLOYEE to mutually, and in writing, amend or adjust the terms of this AGREEMENT. EMPLOYEE reserves the right to discuss the terms or termination of his AGREEMENT with the Council as a whole or in eitl'er closed Executive Sess?on or open Regular Session as State Law allows and as the EMPLOYEE deems appropriate. C. Except as otherwise specifically provided by this AGREEMENT, the EMPLOYEE shall be entitled to receive the same salary, compensation, vacation, sick leave, and other benefits as accorded any other management City employee, including provisions so verning accrual and payment therefor on termination of employment. All provisions of the City Charter and other City programs relating to employee benefits and working conditions as they now exist, or as amended, shall also apply to the EMPLOYEE as to other unclassified employees, and are in addition to any benefits to the EMPLOYEE specifically identified in this AGREEMENT. 11 EMPLOYIAENT AGREEMENT D. The EMPLOYEE is required to maintain residence in the City in accordance with City Code requirements. Temporary relocation circumstances may be approved by the Mayor and Council consent. E. The text herein shall constitute the entire AGREEMENT between the parties and any oral or other understandings are not binding upon the parties, unless specifically amended in writing by mutual agreement. This AGREEMENT shall be binding and inure to the benefit of the heirs at law and executors of EMPLOYEE. This AGREEMENT shall become effective as of November 15, 1996, and shall remain in effect through November 15, 1998, except if renewed pursuant to this AGREEMENT. F. Severabilijv_: If any provision, or portion thereof, contained in this AGREEMENT is held to be unconstitutional, invalid or unenforceable, the remainder of this AGREEMENT, or portion thereof, shall be deemed severable and shall not be affected, and shall remain in full force and effect. IN WITNESS WHEREOF, the CITY OF TIGARD, OREGON has caused this AGREEMENT to be signed and executed and the EMPLOYEE has signed and executed this AGREEMENT, both in duplicate, the day and year first written above. T . ayor - City of Tig d William A. Monahan-City Employee ATTEST: City Recorder i:N.adm\bi1Bcmpagree.doc :✓APPROVED AS TO FORM City Attorney 12 EMPLOYMENT AGREEMENT ODONNELL RRMIS ET RL 503-243-2944 Feb 5.98 14:01 No.004 P.04 SUMMARY OF CHANGES CITY MANAGER CONTRACT - 1998 Page 1, first paragraph: THIS EMPLOYMENT AGREEMENT, made and entered into this W by and between the CITY OF TIGARD, ORPGON, hereinafter Offig- , referred to as "CITY," and WII.IAAM A MONAHAN, hereinafter referred to as "EMPLOYEE." [Whereas and Therefore clauses no change.] Page 1, Section 1: SECTION I - EMPLOYMENT, DUTIES AND AUTHORITY: The CITY has agreed to employ William A. Monahan as City Manager. The EMPLOYEE agreed to accept said employment as City Administrator in;tielly on November 13, 1994. Prior to that date, EMPLOYEE provided services to the) CITY from August 2, 1952 to January 31, 1988, and from August 1, 1994 to November 14, 1994. EMPLOYEE'S prior service shall be recognized in CITY records to establish EMPLOYEE'S years of service for length of service only. vf4heeite-of4Fa~ > i T; service-to tai [Remainder of section no changes.] Page 2, Section 2: SECTION 2 - TERM: The term of this AGREEMENT shall be 'Aword -6w- V- C015111101CM112-M Novembe. 15, 996 [Remainder of section no changes.] Page 3, Section 3: SECTION 3 - ANNUAL RENEWALS: (DELETED) [Bill, what we want to do is delete the text of Section 3, but leave section number in place with a notation that text has been deleted. The reason for that is there are some internal references to sections of the agreement and leaving section 3 in place, we do not have to change the internal references nor the subsequent numbering.] ODONNELL RRMIS ET AL 503-243-2944 Feb 5.98 14:02 No.004 P.05 Page 3, Section 4: [Section 4 remains the name, but in Subsection C, first sentence, there is it typographical error. The word "than" should be "then."] Page 5, Section F: SECTION 5 • SALARY, HOURS OF WORK, VACATION AND SICK LEAVE: A. ,Talrty - The CITY agrees to pay the EMPLOYEE for his services in an amount act by the City Council, payable in the same installments and in the same manner as other employees are paid. Thcrz may be performance evaluations as often as the Council deems appropriate and as provided in Section 8 of the AGREEMENT. There shall be a merit pay increase review annually at-ieaattht3 , . The City Council may award a merit bonus, as it deems appropriate, with a cap of five (5) percent of EMPLOYEE'S gross wage over the term of this AGREEMENT. ENPE@irfiE was paid S6.966 yes snanth (588,460 eanwal eq en . 1995, Pffi=tive.eheactive to july 1, 1996, EByepisgm a g+Vreast-of th, cc (9) ereetrt diti*mtl-= (t) PCs cent of I Cxcha, ' go equiyv3entj; Effective November 15, 19962, EMPLOYEE shall be paid $7; 44S-? pc, month (Sfi5-, 14 annual equivalent). [Cost of Living, I Iours of Work, Vacation all remains the same,] Page 6, Subsection E: [Change the tense in the paragraph.] In the second sentence the word "shall" should read "has" and the word "receive" should read "received." In the third sentence the words "shall be" should read "was." The fourth sentence should read as follows:" CITY records of EMPLOYEE'S prior accrual vreW not located, EMPLOYEE hsii-be credited for two-thirds (2/3) [The remainder of this paragraph remains the same.] ODONNELL RAMIS ET RL 503-243-2944 Feb 5,98 14:02 No.004 P.06 Page 9: [Payroll Reporting will become Subsection o.] Page 79 Section b: A. Retkament: The CITY agrees to contribute into the CITY'S retirement program, on EMPLOYEB'S behalf, an amount equal to that same percentage of salary contributed for the CITY'S other management employees, ifi e T-%1 cont6but pet cent to thi, teen (13) FC, cent effitc"ive my 1,-1996, fil Alet0l Al his vrr, desenibediAl b NfB?f z [Remainder of tlus subsection remains the same.] B. Idegith Insurance: [Change the second sentence to read as follows:] The CITY agrees to continue to provide coverage and make regmred premium payment for ERdt'.OYFE and his dependants for comprehensive medical w and dental plans equivalent to other programs provided other regular management employees. Page 9, Section g: [Change the last sentence in the first paragraph to read;] These annual evaluations shall be in closed Executive Sessions and shall be conducted 6),dm Page 11, Section 9: [In Subsection E delete entire last sentence.] tvr/tigard/council/cmplayment.ag 1 3 [Add the following new Subsection F.] l~'•'. i 1 T` 1 L AN E~IMPLOYNI(E1N T AGREEMENT THIS EMPLOYMENT AGREEMENT, made and entered into this 15th day of November, 1996, by and between the CITY OF TIGARD, OREGON, hereinafter referred to as "CITY," and WILLIAM A. MONAHAN, hereinafter referred to as "EMPLOYEE." WHEREAS, the CITY and EMPLOYEE desire a written agreement creating a professional and business-like relationship serving as a basis for effective communication and to avoid misunderstanding; and, WHEREAS, by not having to worry about personal finances or family security, the EMPLOYEE can effectively concentrate on the CITY'S business; THEREFORE, in consideration of muvial covenants herein contained and for consideration herein specified, the CITY and EMPLOYEE mutually agree: SECTION 1 - EMPLOYMENT, DUTIES AND AUTHORITY: The CITY has agreed to employ William A. Monahan as City Administrator. The EMPLOYEE agreed to accept said employment as City Administrator initially on November 15, 1994. Prior to that date, EMPLOYEE provided services to the CITY from August 2, 1982 to January 31, 1988, and from August 1, 1994 to November 14, 1994. EMPLOYEE'S prior service shall be recognized in CITY records to establish EMPLOYEE'S years of service for length of service only. Thus, as of the date of this AGREEMENT, EMPLOYEE had seven (7) years and nine and one-half (9-1/2) months of service to the CITY. 1 EMPLOYMENT AGREEMENT The authority of EMPLOYEE, consistent with State law, City Charter or ordinance, shall include, but not be limited to the following: the overall management, administration, and direction of City operations; the hiring, disciplining, and firing of all City employees, except Municipal Judge and City Attorney; the negotiation, execution and administration of City contracts within budget appropriations pursuant to City policy and ordinance; policy advice to elected officials, and open communication with the community so as to foster responsive and courteous public service. Any reduction or revocation of either the duties or authority, except by mutual written agreement to the contrary, shall constitute a breach of this AGREEMENT. The Mayor and Council agree to the principle of non-interference in the administration as necessary to the orderly and efficient implementation of Council Policy. The Mayor and Council agree to direct their concerns and communications to the administration through the City Administrator. The EMPLOYEE agrees to respond promptly to all inquiries from the Council whether made individually or collectively. SECTION 2 - TERM: The term of this AGREEMENT shall be for two (2) years commencing on November 15, 1996, with annual renewals as herein provided. A. Nothing in the AGREEMENT shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of Employee at any time, subject only to the provisions set forth in this AGREEMENT. 2 EMPLOYMENT AGREEMENT B. Nothing in this AGREEMENT shall prevent, limit or otherwise interfere with the right of the EMPLOYEE to resign at any time from his position with the CITY, subject only to the provisions set forth in this AGREEMENT. C. EMPLOYEE agrees to remain in the exclusive employ of the CITY during the term of this AGREEMENT, neither to accept, nor to become employed by any other employer until said contract termination date, unless said termination is effected as hereinafter provided. The term "employed" shall not be construed to include occasional teaching or consulting on the EMPLOYEE'S time off, which shall be at the EMPLOYEE'S discretion upon advisement to the Mayor. SECTION 3 - ANNUAL RENEWALS: Unless the CITY notifies the EMPLOYEE to the contrary in writing thirty (30) days before the start of each remauung AGREEMENT year, it shall be deemed that the CITY has renewed this AGREEMENT for one (1) year beyond the term of that current AGREEMENT. Unless the EMPLOYEE notifies the CITY to the contrary in writing thirty (30) days before the start of the remaining AGREEMENT year, EMPLOYEE agrees to accept renewal of this AGREEMENT as heretofore stated. If the term of the AGREEMENT is not extended as herein provided, it shall be allowed to reach its existing, effective ending date. Renewal shall automatically occur unless specific action to the contrary is taken or a mutually agreed-upon change to this AGREEMENT is made. SECTION 4 - TERNMATION AND SEVERANCE: 3 EMPLOYMENT AGREEMENT A. Termination Without Cause. This AGREEMENT may be terminated by either the CITY or EMPLOYEE for any reason whatsoever upon the giving of sixty (60) days' written notice to the other party. B. Termination For Cause. In the event of a For-Cause Termination, this AGREEMENT shall not be deemed to construe any waiver or rights or remedy available to the EMPLOYEE. This AGREEMENT may be terminated immediately For-Cause in the sole discretion of Lhe CITY upon the occurrence of any one of the following events: (1) EMPLOYEE willfully and continuously fails or refuses to comply with the policies, standards, and regulations of the CITY as are, from time-to-time, established; (2) EMPLOYEE shall fie guilty of fraud, dishonesty, misappropriation of funds, embezzlement, or other act of misconduct in the rendering of services on behalf of the CITY; (3) EMPLOYEE shall fail or refuse to perform faithfully or diligently any of the provisions of this AGREEMENT; (4) EMPLOYEE shall be found unfit for the position per Federal, State, and City rules and regulations applicable to all employees in a Fur-Cause Termination. C. Not-For-Cause Termination. In the event EMPLOYEE is involuntarily terminated Noe-for-Cause by the City Council before expiration of the term of employment and during such time as the EMPLOYEE is willing _nd able to perform the assigned duties, than in that event the CITY agrees to pay EMPLOYEE on a monthly basis and at the EMPLOYEE'S highest rate of ')ase salary during his term of CITE' 4 EMPLOYMENT AGREEMENT employment, for a six (6) month period. Monthly severance payments by CITY shall cease if prior to or during the period of the above scheduled payments, EMPLOYEE accepts employment with another City, or another employer, including self-employment. EMPLOYEE has an affirmative obligation to notify the City upon acceptance of employment. However, if EMPLOYEE is terminated For-Cause per Section 4B of this AGREEMENT or convicted of any illegal act involving personal gain to him, then CITY shall have no obligation to pay the severance pay. D. If the CITY reduces the salary or other financial benefits of EMPLOYEE in a greater percentage than an applicable across-the-board reduction for all management employees of the City, or if the CITY refuses following written notice requesting compliance with any other provision benefiting EMPLOYEE herein, or if EMPLOYEE resigns following suggestion at a public meeting, whether formal or informal, by a majority of the City Council that he resign, then the EMPLOYEE may, at his option, deem the AGREEMENT to be involuntarily terminated without cause at the date of such reduction or refusal to comply with the meaning and context of this AGREEMENT, and the severance pay provision under Paragraph C of this section apply. Termination or resignation in good standing shall entitle EMPLOYEE to a lump sum payment equivalent to all accrued vacation and other entitlement benefits, except that in no event will these benefits exceed similar benefits accorded other management employees. E. If EMPLOYEE voluntarily resigns his position with the CITY before expiration of said term of employment, then EMPLOYEE shall give the CITY at least sixty (60) days' written notice in advance, excluding use of accrued vacation, and 5 EMPLOYMENT AGREEMENT EMPLOYEE shall be present to serve during the period. The City Council shall have the discretion whether EMPLOYEE shall continue in his position during this notice period. SECTION 5 - SALARY, HOURS OF WORK, VACATION AND SICK LEAVE: A. Sal= - The CITY agrees to pay the EMPLOYEE for his services in an amount set by the City Council, payable in the same installments and in the same manner as other employees are paid. There may be performance evaluations as often as the Council deems appropriate and as provided in Section 8 of this AGREEMENT. There shall be a merit pay increase review annually at least thirty (30) days before the effective annual renewal date of this AGREEMENT. The City Council may award a merit bonus, as it deems appropriate, with a cap of five (5) percent of EMPLOYEE'S gross wage over the term of this AGREEMENT. EMPLOYEE was paid $6,700 per month ($80,400 annual equivalent) effective November 15, 1995. Effective retroactive to July 1, 1996, EMPLOYEE is granted a cost-of-living increase of three (3) percent and an additional one (1) percent in exchange for a one (1) percent reduction in CITY contribution to EMPLOYEE'S retirement benefit, to $6,968 per month ($83,616 annual equivalent). Effective November 15, 1996, EMPLOYEE shall be paid $7,107 per month ($85,284 annual equivalent). B. C ost-of-Living Adjustment: EMPLOYEE shall rcceive fiat. tre cost-of-living allowances in the same perCeikag° and on the same effective date as other City management employees, within the term of this AGREEMENT. 6 EMPLOYMENT AGREEMENT C. Hours of Work: Because the EMPLOYEE will devote a great deal of time outside normal office hours to the business of the CITY and because flexibility in hours worked and work schedule benefit both the CITY and EMPLOYEE, the EMPLOYEE has sole discretion as to his work schedule and hours worked. D. Vacation: The CITY recognizes that EMPLOYEE had education and experience equivalent to ten (10) years' employment with the CITY at date of hire on November 15, 1994. EMPLOYEE shall accrue vacation at a rate consistent with City management vacation rates and be subject to the same accrual limits as other management employees, to be used as he deems appropriate. E. Sick Leave: EMPLOYEE shall be entitled to earn and accrue sick leave benefits on the same terms as other management City employees. In recognition of EMPLOYEE'S service to the CITY from August 2, 1982 to January 31, 1988, EMPLOYEE shall receive full credit for all :mused sick leave credited to EMPLOYEE as of January 31, 1988. Said leave credit shall b° restored to EMPLOYEE'S sick leave account upon verification of the amount by the Finance Department. If CITY records of EMPLOYEE'S prior accrual are not located, EMPLOYEE and CITY agree that EMPLOYEE shall be credited for two-thirds (2/3) of the maximum accrual that EMPLOYEE earned during this prior service to the CITY. EMPLOYEE shall not be eligible to receive any cash or retirement credit for unused sick leave, even if a benefit allowing the cashing out of unused sick leave, the application of unused sick leave to retirement benefit, or for any other purpose (other than use of the benefit for approved leave) is made available to other management City employees. 7 EMPLOYMENT AGREEMENT F. Payroll Reporting: EMPLOYEE shall be on straight salary as per this section of the AGREEMENT and shall be paid automatically by the CITY as per this AGREEMENT. Any vacation or sick leave used shall be reported to the CITY in the same manner as for other CITY employees. SECTION 6 - RETIREMENT, DISABILITY AND HEALTH INSURANCE: A. Retirement: The CITY agrees to contribute into the CITY'S retirement program, on EMPLOYEE'S behalf, an amount equal to that same percentage of salary contributed `or the CITY'S other management employees. The CITY contribution was reduced from fourteen (14) percent to thirteen (13) percent effective July 1, 1996. In return for this reduction, EMPLOYEE'S salary was increased by one (1) percent as described in Section 5A of the AGREEMENT. EMPLOYEE and CITY agree that any future adjustment to the retirement benefits of management personnel will apply equally to EMPLOYEE at the same rate of adjustment, effective date, and adjustment to salary. B. Health Insurance: The CITY agrees to provide a comprehensive annual physical for EMPLOYEE. The CITY agrees to continue to provide coverage and make required premium payment for EMPLOYEE and his dependents for comprehensive medical and dental plans equivalent to other programs provided other regular management employees. C. Life InsuT CITY will offer to purchase a Life Insurance Policy, the cost of which shall not exceed 21,000 per year, ca EMPLOYEE'S behalf, for beneficiary to be named by EMPLOYEE. 'EMPLOYEE has the right to retain such policy at EMPLOYEE'S expense, subsequent to tenuze as a CITY employee. EMPLOYEE shall 8 EMPLOYMENT AGREEMENT have the option of purchasing Term or Universal Life Insurance. EMPLOYEE may either have the CITY pay the policy provider directly or compensate EMPLOYEE for the cost of EMPLOYEE purchasing the Life Insurance Policy. SEC'T'ION 7 - PROFESSIONAL DEVELOPMENT AND EXPENSES: A. The CITY encourages the professional growth and development of the EMPLOYEE and encourages participation as he deems appropriate in professional associations, short courses, seminars and conferences including, but not limited to: the International City Management Association and the American Planning Association and their annual conferences, and the State Municipal League Conference. The CITY shall permit a reasonable amount of time for EMPLOYEE to attend and the CITY shall pay for the direct costs necessary for travel, subsistence and registration subject to reasonable availability of funds and as approved in the annual budget. B. The CITY shall provide $300 per month vehicle allowance to EMPLOYEE who shall provide his own vehicle, insurance, operation, and maintenance. EMPLOYEE shall provide for oil and gasoline within the Portland Metro area. CITY shall reimburse for gasoline expenses on City business outside the Portland Metro area. C. The CITY recognizes that certain expenses of a job-affiliated natu-e are incurred by EMPLOYEE on behalf of the CITY and hereby agrees to reimburse or pay said general expenses on a monthly reimbursement basis, and the CITY shall disburse such monies per receipts or personal affidavits. Any civic service club memberships taken out at CITY expense shall be upon the approval of the Mayor. 9 EMPLOYMENT .AGREEMENT SECTION S - kNNUAL GOAL-SETTING AND PERFORMANCE EVALUATION: The Mayor and individual members of the Council shall be encouraged to periodically identify their concerns to the EMPLOYEE by either informal discussions with the EMPLOYEE or by more formal means during Council meetings. The Council shall meet with the EMPLOYEE at least annually t ')r the purpose of setting Council goals and priorities. The Council and the EMPLOYEE shall meet at least annually to evaluate and assess the performance of the EMPLOYEE in meeting or progressing towards the goals formally adopted by Council as well as the exercise of authority granted in Section 1 of this AGREEMENT. These annual evaluations shall be in closed Executive Sessions and shall be conducted at least one hundred and twenty (120) days prior to the annual renewal date of this AGREEMENT. In the event the CITY determines that the performance of the EMPLOYEE is unsatisfactory in any respect or needs significant improvement in any area, the CITY sb: ll describe these concerns in writing and in reasonable detail or with specific examples so as to be objective and positive in nature. As provided in Section 5 of this AGREEMENT, the EMPLOYEE'S salary shall be reviewed at least annually after the performance evaluativcn. SECTION 9 - GENERAL. PROVISIONS: A. Professional Liability: The CITY agrees to defend, hold harmless, and indemnify the EMPLOYEE from any and all demands, claims, suits, actions, and legal proceedings brought against EMPLOYEE in his individual capacity, or in his official 10 EMPLOYMENT AGREEMENT capacity as agent and EMPLOYEE of the CITY, if EMPLOYEE was acting within the scope of his employment. The CITY agrees to pay premiums on appropriate insurance policies through the CITY'S normal insurance program and through the Public Officials' Liability Insurance Program of the International City Management Association. B. Other Terms and Conditions of employment may be determined by the CITY relating to the duties and performance of the EMPLOYEE, provided that such terms and conditions are not inconsistent with the provisions of this AGREEMENT, the City Charter or any other law. EMPLOYEE shall receive benefits equal to those provided to other City management employees, except where specifically addressed in this AGREEMENT. Nothing shall restrict the ability of the CITY and EMPLOYEE to mutually, and in writing, amend or adjust the terms of this AGREEMENT. EMPLOYEE reserves the right to discuss the terms or termination of this AGREEMENT with the Council as a whole or in either closed Executive Session or open Regular Session as State Law allows and as the EMPLOYEE deems appropriate. C. Except as otherwise specifically provided by this AGREEMENT, the EMPLOYEE shall be entitled to receive the same salary, compensation, vacation, sick leave, and other benefits as accorded any other management City employee, including provisions governing accrual and payment therefor on termination of employment. All provisions of the City Charter and other City programs relating to employee benefits and working conditions as they now exist, or as amended, shall also apply to the EMPLOYEE as to other unclassified employees, and are in addition to any benefits to the EMPLOYEE specifically identified in this AGREEMENT. 11 EMPLOYMENT AGREEMENT f D. The EMPLOYEE is required to maintain residence in the City in accordance with City Code requirements. Temporary relocation circumstances may be approved by the Mayor and Council consent. E. The text herein shall constitute the entire AGREEMENT between the parties and any oral or other understandings are not binding upon the parties, unless specifically amended in writing by mutual agreement. This AGREEMENT shall be binding and inure to the benefit of the heirs at law and executors of EMPLOYEE. This AGREEMENT shall become effective as of November 15, 1996, and shall remain in effect through November 15, 1998, except if renewed pursuant to this AGREEMENT. F. Severability: If any provisiot;, or portion thereof, contained in this AGREEMENT is held to be unconstitutional, invalid or unenforceable, the remainder of this AGREEMENT, or portion thereof, shall be deemed severable and shall not be affected, and shall remain in full force and effect. IN WITNESS WHEREOF, the CITY OF TIGARD, OREGON has caused this AGREEMENT to be signed and executed and the EMPLOYEE has signed and executed this AGREEMENT, both in duplicate, the day and year first written above. ayor - City of Tig d William A. Monahan-City Employee ATTEST: City Recorder U i:\adm\bW\empagree.doc APPROVED AS TO FORM City Attorney 12 EMPLOYMENT AGREEMENT AGENDA ITEM L~ FOR AGENDA OF: February 10, 1998 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Zone Chan a Annexation ZCA 97-0003 - Furman Annexation PREPARED BY: Julia Powell Haidukal DEPT HEAD OK : /11o CITY MGR OK _ ISSUE BEFORE THE COUNCIL Should the Tigard City Council forward to the Portland Metropolitan Area Local Government Boundary Commission a request to initiate annexation of one (1) parcel consisting of .49 acres located south of SW Gaarde Street between SW 116th and 118th Avenues? STAFF RECOMMENDATION Adopt the attached Resolution and to forward the request for annexation to the Boundary Commission and adopt the attached Ordinance to assign comprehensive plan and zone designations to the subject property in conformance with the City of Tigard Comprehensive Plan. INFORMATION SUMMARY The proposed annexation consists of territory comprised of one (1) parcel of land, totaling .49 acres which is contiguous to the City of Tigard. The property is currently developed with a single-family residence. No further development is proposed or anticipated at this time. Attached is a Resolution initiating annexation and an Ordinance to change the comprehensive plan and zone designations from Washington County R-5 to City of Tigard Low Density Residential, R-4.5. OTHER ALTERNATIVES CONSIDERED Deny the request. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This request is consistent with Growth & Management, Goal 2. FISCAL NOTES Since the subject territory is within the City of Tigard's active planning area, the City is responsible for paying the Boundary Commission application fee of $225 by City Council resolution. COUNCIL AGENDA ITEM SUMMARY iAcitywidelsum\zca97-03.sum Page 1 of I Julia P H 1/28/98 4:05 Agenda Item: Hearing Da!3: February 10, 1998 7:30 PM SECTION 1. APPLICATION SUMMARY CASE(S): FILE NAME: FURMAN ANNEXATION Zone Change Annexation (ZCA) 97-0003 PROPOSAL: To annex one (1) parcel of .49 acres of un-incorporated Washington County land into the City of Tigard and to change the comprehensive plan and zone from Washington County R-5 to City of Tigard Low Density Residential; R-4.5. APPLICANT: Linda Furman OWNER: Same as App' ~ . t 11754 SW Gaarde Street Tigard, OR 97224 ZONING DESIGNATION: The current County zoning designation is R-5. It is recommended that the City of Tigard Zoning Designation of R-4.5 be designated upon annexation. The City's R-4.5 zone most closely conforms to the County designation of R-5 while implementing the City's Comprehensive Plan designation of Low Density Residential. LOCATION: 11754 SW Gaarde Street; WCTM 2S110BA Tax Lot 01700. APPLICABLE REVIEW CRITERIA: Tigard Comprehensive Plan Policies 2.1.1, 10.1.1, 10.1.2, and 10.1.3; and Tigard Community Development Code Chapters 18.136 and 18.138. SECTION II. STAFF RECOMMENDATION Staff recommends thdr the Council find that the proposed annexation will not adversely affect the health, safety and welfare of the City. Therefore, staff recommends APPROVAL of the annexation by adoption of the attached reso!ution and ordinance. STAFF REPORT TO CITY COUNCIL PAGE 1 OF 4 ZCA 97-0003 - FURMAN ANNEXATION 2/10/98 PUBLIC HEARING SECTION III. BACKGROUND INFORMATION Site History: The site has an existing single-family residence with a septic: system that has failed. The applicant approached the City with a request to annex the property in order to connect to city sewer and thus, prevent additional failures. No further development is currently proposed or expected at this time. No other development cases were found to have been filed for this property. Vicinitv Information: The subject site is .49 acres on the south side of SW Gaarde Street. The property has access to SW Gaarde Street via a 40-foot "panhandle". The existing city boundary runs along the eastern, western and southern boundary line of the site. The site and the property directly to the north, are within the urban growth boundary, but outside of the Tigard city limits. Site Information and Proposal Description: The subject parcel is a flag shaped lot that has access to SW Gaarde Street. There is an existing single-family dwelling on the site. The site is bordered to the south, east and west by property inside of the city limits that are zoned R-4.5. The property is bordered on the north by land that is outside of the Tigard city limits, but inside Tigard's Urban Growth Boundary. The applicants has requested that the .49-acre site be annexed into the City of Tigard by means of the double-majority method. Representing the owners of more than half the land (100%) and a majority of the registered electors (100%) of the area proposed to be annexed, the applicant has initiated this action through the written consent of the property owners. SECTION IV. APPLICABLE REVIEW CRITERIA AND FINDINGS The relevant criteria in this case are Tigard Comprehensive Plan Policies 2.1.1, 10.1.1, 10.1.2, and 10.1.3; and Tigard Community Development Code Chapters 18.136 and 18.138. Staff has determined that the proposal is consistent with the relevant portions of the Comprehensive Plan based on the following findings: Policy 2.1.1: This Policy requires an ongoing citizen involvement program and is satisfied because the Central CIT and surrounding property owners have been notified of the hearing and public notice of the hearing has been published in a newspaper of general circulation. STAFF REPORT TO CITY COUNCIL PAGE 2 OF 4 ZCA 97-0003 - FURMAN ANNEXATION 2/10198 PUBLIC HEARING Policy 10.1.1: This Policy requires adequate service capacity delivery to annexed parcels and is satisfied because the City of Tigard Police, Engineering and Water Departments, USA and Tualatin Valley Fire & Rescue (TVF&R) have all reviewed the annexation request and have offered no objections. Adequate services are available and may be extended to accommodate the affected property. Policy 10.1.2: This Policy pertains to boundary criteria for annexations and is satisfied. The property is surrounded on all sides excluding the north, by property that is inside the Tigard City limits. The annexation, therefore, will reduce an existing "island" of un-incorporated territory. The Police Department has been notified of this request and has no objection. The affected land is located within the city's urban planning area and is contiguous to the city boundary. Adequate services are also available to accommodate the property. Staff has determined that the proposal is consistent with the relevant portions of the Community Development Code based on the following findings: Section 18.136.030: This Section addresses approval standards for annexation proposals and is satisfied because: Service providers have indicated that adequate facilities and services are available and have sufficient capacity to serve the affected site. The applicable Comprehensive Plan Policies and Code provisions have been reviewed and satisfied as previously indicated in this report. The City of Tigard zoning designation of R-4.5 most closely conforms to the County designation of R-5 while implementing the City's Comprehensive Plan designation of Low Density Residential. This also satisfies Comprehensive Plan Policy 10.1.3. The determination that the affected property is an established area is based on the standards set forth in Chapter 18.138 of the Tigard Community Development Code and OAR 660-007-0005. Section 18.138: This Section provides standards for the classification of annexed land and is satisfied because the affected property meets the definition of an established area and shall be designated as such. SECTION V. OTHER STAFF COMMENTS The City of Tigard Engineering, Public Works, Police and Water Departments have aii reviewed this proposal and have offered no comments or objections. STAFF REPORT TO CITY COUNCIL PAGE 3 of 4 ZCA 97-0003 - FURMAN ANNEXATION 2/10/98 PUBLIC HEARING The Tigard Police requested that Staff contact the property owners directly north of the site to ask if they wanted to join the annexation. Staff has contacted these property owners and has sent the necessary forms in the event they wish to modify the annexation. If they chose to annex and if Council supports their annexations, the resolution and ordinance will be amended to include these additional lots. SECTION VI. AGENCY COMMENTS The Tualatin Val!ey Fire and Rescue District, PGE, NW Natural Gas and GTE have aL-0 reviewed the proposal and have no ibjections. Z NE CHA N TIE FilNDINGS INDICATE[ STAFF RECOMMENDS APPF 14VI1Wvvs • 4-'d PREPA D BY: Julia well Hajduk Associate Planner APPROVED BY: Richard Be r dorff Planning nager is\curpin\ ulia\annex\zca97-03.dec January 28, 1998 _ DATE January28_1998 DATE STAFF REPORT TO CITY COUNCIL PAGE 4 OF 4 ZCA 97-0003 - FURMAN ANNEXATION 2/10/98 PUBLIC HEARING vg's S Good evening ladies and gentlemen. Welcome to the "State of the City Address". This is my Fourth State of the City Address and I wish to present it to the Citizens of Tigard in a different format than the first three. A few months ago a had a di.scuso-ion with a Tigard resident. During that discussion he shared his impression of The City of Tigard as a do nothing organization laeking direction and afraid to take a sk. Actually he knew this was not the case but he felt that the typical Tigard resident held this impression. After reviewing the Cities activities over the past three years and looking forward for the next two to three years I know that we have set some rather aggressive goals for the City. At the same tithe I realized that this council has not had a policy of going public with every achievement it has accomplished. This council has been more interested in getting things done than tooting their horn. So this year I wish to look back and forward to show the residents where we have been and where were headed. First I would like to talk about trees in our City. One of biggest concerns expressed by our citizens is the removal of trees to make way for development in our city. In addition we have seen numerous trees destroyed due to wind storms over the past two winters. Also new subdivisions leave large openings in our skyline due to a lack of large trees. We must also remove many healthy trees along our roadway whose roots are destroying our sidewalks, curbs, streets and underground piping. As a result the council adopted a goal to plant 2000 trees by the year 2000. The council will be reviewing early in 1998 a report on 2 where to plant these trees. Actually when we retained a consultant to develop a guideline on where the trees should be planted and what types we did not limit it to 2000 trees. We simply asked him ,o visit all of our open green spaces and parks. The report the council will be reviewing will actually propose upwards of 8000 trees. Display #1 Summer fake p&rk-tree planting plan This is a proposal for just one of 22 areas identified in the draft to receive trees. This is summerlake park located in the North end of the city adjacent to Scholls Ferry Road. It is one of the two largest parks in the city. Our consuttar)a. identified over 800 trees to be planted in this park alone. Trees will range from seedlings to 3 inch caliper trees to trees that are 8 foot high. In some areas we will be installing irrigation systems to support the trees for their first several years. I Many of these trees can be planted by neighborhood and volunteer groups. Several of the larger trees and trees located in wetlands will be planted by landscape contractors. And this is only part of the over all program. Other portions of the program still under development include trees on school sites, replacement of trees along existing right-of-ways and in new subdivisions. All of these plans will first be brought to our citizen involvement teams for review and comment. Any neighborhood organzation and homeowners association will be allowed an opportunity to review the proposed plans also. The initial dollars to fund this program have been collected from new development and taxpayer dollars will not be used. Depending on the success of this program, fixture councils may decide to spend general fund dollars on the program. Currently there is upwards of $200,000 in this dedicated fund to begin the tree planting program. Display #2 Parks and Greenspaces Over the past two years, the City of Tigard has quickly been trying to purchase land for parks, pathways and greenspaces. Unfortunately developers have purchased many of these parcels just prior to the city finalizing the conditions of sale with the property owners. It has been a unique situation in that with the Metro Greenspaces dollars and our dedicated park development funds, money has not generally been the issue. Although tLe council has had many requests Ern-ml neighborhood groups to spend large sums of money on small amorats of land. We cannot afford to pay the same prices developers pay for land because the land s prices would greatly limit the total amount of land we can purchase. As a result the council has implemented a expedited purchasing program. Once a site becomes available and is within our budget we will purchase it immediately and forego the normal purchasing procedures. We have found that we must move quickly in order to take advantage of all opportunities. You can see the total land owned by the city i:or parks, paths and greenways as of two years ago. We owned 236 acres at that time. Since then we have obtained an additional 44 acres. Some of these areas have been land turned over to us by Washington County and joint purchase with a youth athletic association. Our goal is to obtain approximately 51 more acres over the next two years. As you can see we will be increasing our land for parks, pates and greenways by 50 percent over a 4 - 5 year period. 6 To better direct the council we have asked our planning commission to oversee a city wide master plan as to where we need to locate future facilities and what areas we currently need to further develop. This plan will also look at the feasibility of joint usage of existing public areas such as schools. Display #3 Pathwgy Ustem Several years ago the City of Tigard developed a plan to provide a series of pathways throughout the city. There has been substantial growth in this system over the past two years and additional developments are in the planning for the next two to three years. You can see on this display where the City of Tigard has current pathways, right-of-ways secured for new pathways and where we are trying to obtain future property to expand the pathway system. The pathway system currently connects into the city of beavertons pathway system on the North end of our city and it is our goal to connect the pathway system on the South side of our city to Tualatin. We currently have had talks with the Portland and Western Railroad regarding the joint use of their bridge over the Tualatin River. At this time the cities of tualatin and Tigard have been given preliminary approval and have jointly hired a consultant to make recommendations to both us and the railroad as to the best way to achieve our goals. Display #4 Tigard Triangle The city reached a milestone this past year with the adoption of a zone cbmige for the Tigard Triangle. As shown here on the display the Triangle is bordered by Interstate 5, Highway 99 and Highway 217. This was the third attempt to reach a consensus with the residential and commercial landowners in the triangle as well as s the Oregon Department of Transportation, Metro and the Department of Land Conservation and Development. After this plan was adopted, It became clear that there were workability issues with the new zoning. This past year we amended the zoning regulations twice in order to address the concerns of the property owners in the Triangle. The Triangle plan also adopted a relatively new zone that has not existed in the City of Tigard or the Portland Metropolitan area either. This zone will allow residential, commercial and light industrial uses to occur adjacent to each other. Our current zoning tends to keep these uses seperated. Tkis is a trend that the region intends to follow and you will see more of this type of zoning in the future. This ;.e-ar we should see the result of those efforts pay off with the addition of a new regional retailer locating in the Triangle. 9 Two years ago the Council decided to review its current zoning ordinance. It has been a lengthy task, but we now have a draft that is half the size of the existing ordinance. It has not been our goal to reduce requirements on new development but to make the ordinance more understandable and user friendly to our property owners. The first public hearing will be held in February with adoption by of this next year. The reduction of 250 pages should mare everyone's life easier. Display #5 Urban services agreement This part year we reached agreement with Washingto'= County to provide most urban services to that area either surrounded by the 10 City of Tigard or immediately adjacent to our city and within our Urban Growth Boundary. This agreement was the first in Washington County and took ten years to negotiate. We have had virtually no complaints on this transition. The cost of this service is either fee driven, as in the case of building permits, or reimbursed by Washington County. No ftmds from the city are supporting this program. What this program does allow the city of Tigard is to apply our zoning ordinance to this future area of the city and give our staff, planning commission and council an opportunity to direct growth, utilities and other services into this area. Display_ #6 Villa La Paz 11 Over the past two years the city council has taken extreme interest in providing affordable housing and housing assistaance to residents of this community. Many people who live in Tigard and Washington County have a hard time relating to a homeless population but as elected officials we see the statistics. We have also seen the cost of housing rise to a level where people starting out cannot afford the rent of a apartment. The council was impressed with a group of citizens who formed a non-profit corporation whose mission it was to provide safe, clean and affordable housing for residents of our assistance. There persistence paid off over the past two years. The Community Partners for Affordable Dousing now has a project located off of Greenburg Road consisting of apartment units. These were older units which needed substantial upgrading. This picture shows the complex and some of the initial improvements. 12 In addition we were successful in getting a community development block grant to provide full street improvements from Greenburg Road to this site. This will not only help the residents of the Villa La Paz but the entire neighborhood as well as the entire City. We have provided assistance to this group in the form of a tax abatement program. We welcome more projects of this kind and will provide the same level of support to other groups as well as this one in the future. D►isplgy #7 The Rite Center Phis year construction will begin on a bed homeless shelter. The shelter has been located in our city for years with the assistance of several area churches as well as support from several cities, foundations and individuals. Because of space needs of the church which has so graciously allowed the use of its 13 facility, the homeless started out on a journey to find a new home. After several bumps along that road they have secured property and funding. This is a picture of the proposed building which will be located on Greenburg Road and just North of the Tiedeman Road intersection. We are pleased that this facility was able to remain in Tigard. The biggest single contribution came from the Washington County Community Development Block Grant Program thanks to Commissioner Roy Rogers. We look forward to this facility opening this next year. Display #8 Portland & Willamette Rail Road During the past two years we have had a new business come to town or you might say "come thru town'. Many of us have really not given much attention to Rail Serv; ye in our community since it stopped being a passenger service provider. The rail lines were controlled by large national companies that did not have any desire 14 to develop a relationship with local communities. When there were problems with their rail lines they were generally non responsive and not interested in community concerns. Over the past two years we have seen a new rail provided take over both of the rail lines passing thru Tigard. The day that the Portland and Willamette Rail Road took over service their was an immediate relationship Jiat developed. They have immediately responded to problems of our residents and have been open to sitting down and discussing our concerns. The benefits to this city have been enormous. They have resolved problems with their rail crossings, which constantly failed to function properly by the previous operators, N improved pedestrian crossings on 1Vlain Street and allowed downtown businessman to clean-up the rail right-of-way. Currently we are working with the W & P to eliminate portions of 15 the rail line that are duplicated along with several rail road crossings. In addition they have agreed to bring one of their engines to Tigard and allow our children to get an up close - hands on experience :with rail. Were planning a program with the Tualatin-Tigard School District to bring their students to downtown Tigard and visit not only a diesel engine but possibly a steam engine also. #9 CIT FORMAT CHANGE This year we are changing the way we interact with our citizens by giving you better access to city staff and issues which may affect your street, neighborhood or the entire city. The CIT have generally meet on separate nights during each month somewhere in the city. The staff has attended these meetings so that questions can be addressed to them. 5 We have changed this process to make it more flexible and reduce staff time. We are now going to have the CIT's meet in the same location every month but in separate rooms at 7 pm. There regular meetings will be conducted at that time. Beginning at 8 pm there will be breakout sessions for presentations of specific concerns to individuals. During the entire evening staff will be available to discuss any issue on a one on one basis. This evening will be an opportunity for individuals who cannot come to city hall during the day to meet directly with city staff. #10 Police Remodel The Tigard City Hall is now over 10 years old. The city has grown both in size and in population since it was built. The council is addressing space needs of the various departments in order to keep up with growth of our star 17 This past year we added a portable unit on the west side of city hall to house several staff that were located inside city hall. This has helped to some extent with office space needs in this area. We also have been saving money over the past three years to address space needs in our police department. In December of this past year we started constriction of a new addition to city hall for our Police Department. This will provide adequate office space for the next 10 years for the police staffing needs. The council will be reviewing plans to remodel the existing portions of the police department this next year to complete the project. It is important to note that the council made a decision to not ask the voters for funds to make the police station remodel, addition and city hall portable orrice. We have chosen to try to address as many needs of the city through our operating budget. 18 #I I thru 13 Library Unfortunately we can not address all of our space needs with our general fund dollars. The council has been working on the future space requirements of the library. This past year alone we have increased our circulation by 14 percent which is much larger than our annual growth due to new development in and around Tigard. The library is one of the most popular services we offer. We need a large addition or a new ibraxy to address future growth of the library. This year the city council is prepared to develop the initial drawings and costs so that we can come to the voters for their approval of a facility that can continue to offer state of the state of the art library services to this community. We will be asking the voters for their financial support of this project. 19 # 14 City events This year the city of Tigard will again sponsor several community events. Last year the council studied the costs associated with these activities. It was the consensus of the council that we continue funding these events in the future while studying ways to reduce costs. This year we will be participating with other groups to sponsor the balloon festival, tree lighting and two parades. We feel fortunate that our city events serve our citizens well. The balloon festival has become a very popular event for not only our citizens but the portland metropolitan region as well. # 15 thru 17 public improvements During the past two years the City of Tigard has been busy making improvements to our streets, bridges, pathways, sewer and storm 20 drain lines. This shows some of the larger projects that have been completed over the past two years. This next display show where were headed over the next two years with our local improvement in the city. These projects are primarily funded by dollars generated by new growth in our community and state tax dollars d N turned over to the city of Tigard. We dont want to mislead anyone with what is shown here. We fall behind every year with keeping pace with transportation related improvements. While the city of Tigard has several local projects underway we have not seen any improvement in State of Oregon funding for our major roads such as 217,15 and Pacific Hwy. It is unfortunate that our local state senator has played a major roll in seeing that these improvements are not addressed. Until the voters of this district elect individuals who will carry their concerns to the state legislature than these improvements will never be addressed. 21 # 1 8 and 19 Menlor reservoir #20 and 21 willamette river acknowledge council cooperation acknowledge staff acknowledge volunteers. 22 Executive Summary - Year In Review I would like to begin my remarks by mentioning some of the achievements of our staff over the past year and then focus on our Council Goals, Visioning and Volunteerism. Finance overall, we fared better than expected after Measure 50 revised Measure 47. Tigard received recognition for the tax base passed by Tigard voters in 1994, effective July, 1996. Our permanent tax rate will allow us to continue to provide high-quality services including additional police as authorized by the 1994 election. Our Finance Department guided us through the budget process in what can only be termed as "unique times." Preparing a budget that first was responsive to Measure 47, and then considered the perceivcd changes of Measure 50, required a process which was conservative but not overly reactionary. We were able to comp!ete the budget process without creating turmoil but with reduction in costs in many areas. Executive Summary - 1998 - Page 1 Finance also undertook review in several areas of our billing practices and implemented changes which will result in better customer service. Police Police hired twenty-one new officers over the past year. Replacement of retired personnel and addition of new positions has placed a great burden on the Department. Throughout this transition period, however, the Department functioned well incorporating the new personnel. We regret losing the highly qualified personnel who retired during the year. These individuals all displayed the highest degree of professionalism and loyalty to the Department and the City. Their collective experience will be difficult to replace. We are pleased that our new personnel bring us a multitude of varied qualifications and attributes. Several of our new officers bring experience from working with other police agencies. Others have been selected from our reserve program as well as the programs of other cities. Others have made career changes bringing enthusiasm and skills in customer service and other areas that will serve them Executive Summary - 1998 - Page 2 well. We are very pleased to have our positions filled and our building expansion project underway. The Department initiated the Peer Court program which has been well received and provides an alternative to the court system. LiLi b Over the year our Library continued to break records for circulation on individual days as well as by month and year. At the same tin',e as circulation rose, programs such as our children's programs and adult reading reached new heights. Funding for our Library was impacted by Measure 47 and 50. The Washington County WCCLS levy is now part of the County's permanent tax rate, although at a total less than approved by the voters when the levy was passed. Through increased circulation and expected continued growth in the County, we anticipate funding being restored to the levy level in a few years. The major need of the Library continues to be space. Our citywide Space Committee has supported pursuit of a bond to build a new Library and other municipal Executive Summary - 1998 - Page 3 facilities. We expect to place the measure before the voters in November. We ended the year with the hiring or our new Library Director, Melinda Sisson. Melinda possesses the knowledge, skills, and enthusiasm needed to guide our Library through our next expansion program. I would be remiss if I did not recognize Paula Walker and the entire staff and group of volunteers who kept the Library going since August when our former Library Director Kathy Davis left. Paula did an excellent job making sure that our Library maintained, and in several areas, enhanced services during this transition period. Engineering Our Engineering Department was improved by the promotion of Gus Duenas to City Engineer, the hiring of Vannie Nguyen as Engineering Manager, and the filling of other key vacancies. For the first time in two years, we have all positions filled in the Department. Gus and Vannie have made significant strides in getting our Capital Improvement Programs back on track so that improvements to our infrastructure are better Executive Summary - 1998 - Page 4 planned for and built to our specifications. Streets. bridges, traffic signs, drainage, and senior center improvements were all completed during the year. Engineering introduced a new Neighborhood Sewer Extension Program during the year to assist homeowners to obtain sewer service while paying their proportionate costs of a sewer line. The program will aid residential property owners who, in the past, had no reasonable means to obtain service. The program has now been expanded to provide an opportunity for commercial property owners to use this program to install new sewer extensions and laterals. This program could be beneficial to Tigard Triangle property owners, for instance. Community Development - Several varied projects were initiated during the year. Among them: 1) Assumption of urban service responsibilities from Washington County. Since,June, our Planning, Building and Engineering staffs have provided services to unincorporated areas of the Walnut Island and Bull Executive Summary - 1998 - Page 5 Mountain. The program has resulted in better long-range planning coordination for these areas, efficiencies in staffing, and service to the residents and development community. 2) Community Development Code Rewrite. Our Development Code has been in use for 14 years and required revision and fine tuning. The draft document should be easier to use both for those who wish to develop their property as well as those who wish to participate in the review process and better understand their rights as neighbors. The draft is available for review and will go through a hearing process in the next few months, 3) Tigard Triangle - New standards for development of this area of the City were adopted along with a new method of proposal review. It is anticipated that the Triangle will continue to be the area of the community Executive Summary - 1998 - Page 6 undergoing the most visible change for the next few years. 4) Parks Green Spaces and Paths - Using Metro Greenspaces funds and other funds, the City is acquiring land for parks, play fields and paths. As cost of vacant land rises, the opportunity to preserve land for a park system decreases. A Parks Master Plan is now being developed. A new relationship was formed during the year with the Atfalati Recreation District. Together the City and District contributed toward the purchase of land to enlarge Cook Park. Together, we will improve the park adding facilities for active and passive enjoyment. 5. Community Housing Code - An effort is underway, along with industry and consumer advocates, to evaluate the need for a community housing code to assist us to maintain our existing housing stock. In the coming months, a proposes! will be reviewed by Council which would result in more Executive Summary - 1998 - Page 7 attention being placed on upgrading older multi-family housing to improve the living environment of tenants. Public Works While regular programs of streets, parks, storm water, sewer, and fleet maintenance were undertaken and enhanced, the Department was also involved in: ® Construction of speed humps. As an alternative to bidding out construction of speed humps under our two-year old program, our street crew became proficient in installing these traffic-calming devices. ® Gaining approval for, bidding, and overseeing initiation of the construction of a new 3.5 million gallon water reservoir. 0 Initiation of maintenance in the urban service area of Washington County as of November 1997. • Planning for acquisition, development and maintenance of new parks and pathways. While these activities were underway, Ed Wegner, our Public Works Director, has continued to be a key regional player in planning for the long-term delivery Executive Summary - 1998 - Page 8 of water to our area. As Mayor Nicoli has noted, Tigard is playing a leadership role in developing an alternative water supply system for our citizens. Major steps will be taken this year. Public Works staff have played key roles in special community events and placing volunteers into worthwhile activities. During this year, our Adopt-a- Trail and Adopt-a-Street program, as well as other avenues for citizens to help maintain our investment in public places, while improving our overall City appearance will be introduced and supported by our staff Administration The divisions of City Administration were active in several key areas over the past year. Some of the highlights were; Human Resources 1) Conducted 66 recruitments to fill job openings compared to 49 in 1996. 2) Initiated a new supervisory training program. 3) Developed new opportunities for us to recognize accomplishments of our employees. Executive Summary - 1998 - Page 9 Network 1) Upgraded our overall system to allow data to be transferred around the network more efficiently. 2) Established public Internet access stations in the Library. 3) Continued training and converting our staff to Windows 95. Risk 1) Led the Solid Waste Efficiency Task Force efk^rt, which resulted in suggestions for solid waste efficiencies. 2) Completed reviewing our insurance coverage needs. 3) Assisted in carrying out our Visioning effort. These three divisions all contribute to and support. the citywide functions of City Administration. The focus of Administration over the past year was centered on three subjects, which will constitute our main efforts for 1998. They are: Council Goals Visioning Volunteerism Executive Summary - 1998 - Page 10 Council Goals are formed annually in a goal-setting session in rolving Council and the City Manager. This past year, a new process was used to focus attention on those new directions that Council wants to take. We jointly arrived at ten City goals that have been assigned to staff and will be incorporated into the City budget and department work programs. These ten goals illustrate the Council's areas of greatest concern fcr the coming year. They are: ® Maximize opportunities for citizens to participate and contribute through an effective VOLUNTEER PROGRAM. ® Identify the City's commitment to PARK FACILITIES AND RECREATION programming to the year 2010. Identify, schedule and participate in specific +;•.,,J-,PS the Citv can undertake or promote that result in IMPROVEMENTS TO 99W balanced with J C'7 J community interests. Executive Summary - 1998 - Page 11 + Define the CITY'S ANNEXATION PROGRAM on four distinct areas: Walnut Island, Bull Mountain, Metzger and other areas. As the lead agency, define the course for the FUTURE OF THE DOWNTOWN in cooperation with merchants and the community and specific actions that can be taken toward desired results. + Obtain a LONG-TERM WATER supply solution. Provide tools and implement programs that PROTECT AND ENHANCE THE COMMUNITY'S AESTHETIC QUALITIES balanced with development such as planting 2000 trees by the year 2000. + Encourage and support private sector programs TO MAINTAIN DIVERSE AND AFFORDABLE HOUSING and PROTECT TIGARD'S OLDER HOUSING STOCK. + Promote BETTER PUBLIC TRANSPORTATION to serve riders within Tigard and from Tigard to other suburban communities. + Develop a COMPREHENSIVE PUBLIC FACILITIES PLAN that includes construction, management, Executive Summary - 1998 - Page 12 funding, and maintenance for streets, sewers, sidewalks and street lights. Each of these goals will be pursued this year although some will require longer than 1998 to complete. Some, such as efforts to obtain a long-term water supply solution, are well underway, as is the effort to maximize volunteer opportunities. Others, such as the effort to define the course for the future of the downtown, require review of past efforts and introduction of new ideas and new energy to reach a course of action. Finally, other goals require long-term efforts to develop plans for public facilities or improvements to our transportation system. Our ten goals are ambitious and extremely important. While formulating these goals, Council was introduced to the preliminary results of the year-long Visioning program. This community-based effort, involving City staff, the School District, Fire District, residents, business people, and community group lew-leis, helped define an overall vision for our community. Tape Executivp Summary - 1998 - Page 13 process not only led us to a picture of what we likely can become, but also identified the resources required for us to implement or "get to" the vision. What the process also showed us is that success needs to come from a cooperative effort or partnership of the City and other community decision-makers. The most visible product of the Visioning efforts of last year is the new document entitled "Tigard Beyond Tomorrow." I encourage all citizens to obtain a copy and become familiar with the action plans identified as necessary for us to achieve our Vision. The document illustrates the goals, strategies and action plans that we, together, will undertake to promote and protect Tigard's identity and quality of life. During the Council Goal-Setting process, we were pleased to confirm that the Vision developed by the citizen-based effort is in harmony with the Council goals. In fact, several of the goals, such as enhancing community aesthetic qualities, defining a future for downtown, and maximizing volunteer opportunities surfaced as major concerns from the Visioning effort. Executive Summary - 1998 - Page 14 Clearly, the Council and the citizens who helped chart our vision for the next twenty years are compatible in their thinking and the direction that they feel the community should go. Volunteering is the third Administration focal point of the past year. Our Library has carved out a very successful volunteer program for several years. We recognized, however, that many citizens would like to contribute time and energy through volunteerism to other than Library services. Few opportunities were available. As a result, over the past year, more emphasis was placed on creating volunteer opportunities. Several success stories should be mentioned: 1) Increased volunteer efforts to improve our trails, park lands and City properties. Scout troops and neighborhood groups, as well as local businesses, have stepped forward to help out on specific projects. 2) Development of our PEER Court. The youth court, introduced by Police during the past year, has been a great success because of the volunteer Executive Summary - 1998 - Page 15 students, the volunteer judges, and the citizens who have contributed hours to working with Police to coordinate the Court dates, self-esteem workshops, and community services. 3) The successful Make a Difference Day held in the fall where clean up of a portion of the railroad right of way along Main Street, planting of trees at Woodard Park, and reading of the stacks at the Library all took place. 4) Creation of the Adopt-a-Trail and Adopt-a-Street Programs. During the past year, each City department identified and developed more volunteer opportunities. Recently Council authorized the hiring of a City Volunteer Coordinator to maximize the program and match people to projects. Once the Coordinator is on board, we should be in position to achieve our Council visioning goal to use volunteers more effectively for the good of our community. Executive Summary - 1998 - Page 16 I expect 1998 to be a year where the Council, staff, and community make significant progress toward achieving the Council goals and moving toward our vision. As in past years, on behalf of the City staff and myself, I thank the Council and comm>nity for their support. We appreciate the trust and resources that you have provided us and your energy and commitment to help Tigard become the community we all desire. 1:%adm%IIRexsum98.doc Executive Summary - 1998 - Page 17 OVERSIZED DOCUMENTS MEETING DATE: O~"o ID-48 AGENDA '5 SEE 35MM ROLL FILM i:\records\microflm\targets\osdocccm.doc 1 n a ® c LL. 9 0,60 to M rn r® V rxrt~~uKwallurlw~r ~ PAW r §oltcrwr 1 SchunabcTr" PISn plan I ~ IanO~MNe/Ypyy pQ 111011 ~ IP l[ET , 2t - _A ~I- 11 11 z LL tq m Q U , I All V~ ~ v tl CITY M Tlf:Aan UR Villa Laz Paz ia ~W ALN i A, C9 I o D MCDONALD BULL MO BO v BEEF BEN Q DURHAM . . Q i V / EXISTING J ' O I Y _ N LROAD V MAM~SED NOONMENT -y~Sr r~~YIM Police Department Remodel i p Y t Circulation: Grew 14.5 ✓olnnteer Po)i,er Fuels the Library, -r A - PC Programs: Children 's summer Readinl~ Event es Internet Available Ne Coffee Cottage: Friends of the Library Adult Reading Program Norfh OnApfn _ Rrnl9r Replocenrnnf 7igerd Sf. Brir)ge ® ~ Wnfnuf' I71s1, LUM, .-al i%_- WwMUf 51. fmppvenfenfa prom I7Ifl rp 175th BULL MO Oewrde Sf /mprovemwnfa I IOfh re I7Iaf Future Improvement Projects TAYLORS FERRY / I rwenhurg Rd, 171 mg rosairfy end Widnieng rc 91st Aw Widen' _ '~ufnem S'. r. Im ro WNmr1 LMmm~n Mlle-,Aln z 1r7 i a,.,,ugn,..em end synna ehpn Cli MCDONALD, BONITA. DUR smgp 79M Are vaaraenb I 1. I i f! i~J ' i r r ILL[LLC(UI;LI10111111n1in(I(Iflfll,in(lnn, flnnnnnnnnaononni Ulnterlake Bric'x"ge Rendering v t I ~z z a Z g z 0 O rz r = m O V ~e LU m z z v z o uj x a 3 o Z a Lu o L z < ILO _0 P ~r Vol el ~Y TIGARD ic KING CITY . DURHAM = rj RHERWOOD-~ TUALATIN - i ~ WILSONVILLE Rvopom~mmsw