Loading...
City Council Packet - 12/16/1997 IF- ~i~easr T'' , r r _ f t } Q' r*~~ r x 8 t.h y ;~,fy ~ -f. T: > yf ~ ~ f F 7t ~ t 7 ~ ~ J 7 : S f. f y~kYf y,P rty# NOO •t.~i' ``~3~~ sl ~t ~rS.l ,y t:. ~ ~ f R i .3 r J i.47° y~W~~ „r' F ttM'iy''~r~r~ tt SrC s} r'35{'rYPxh A r ti s H r c `FF,'.i k+^"dsy,.r,'+,°, s"+yR~ ~'Sk~yLv s y;i } a~ T w 4,~cv~.5 u :w t ° 7A pc iz .i ^AT' .fie R ° d •S a,..~ 1. 9ttr.~ Fx+" x x Y2~r' ~ Z a i 'iK tom, r r rte' 1C,r t C r ,r.~r,, 5 r. t,~Q 1 ill } r Y"t1"ry ~n~;s'~7. fY y,.1ys+37'( yY yf ll`' h' T r1 yii'Y.'Y~ t ~c,,'~ k. r'yxy y " if'j''rVry SAV+!°''L5t"tb3'~er.'{',?,Mfol-7 NY f.Y+yi i#+R''f` cJt. e~' y, 1 x ♦ l ^r a jS '.5~, S <.sa'1^-sG ~iL~.'~~ Z'`!3 . i r v J ' •Ff ~ 7 t } 2 a~~~ i ~ ~?ib~~r~~• ~ 7¢k~ . k r'.'r> Lim {,a 3 t?.~ i of r f ,y h 1'4 -s'' 75 fi-wU r "4 zf rf ~ ~ Sw f ..1.t*~i~+. v! f" - e j. ° s T~' r a F •r t'` 4 Lr+.,.y '?r 're.- `~So ;R ~t.f . .c Za ~ ~°4 'H~rJNf tir ? 1 '-t Y F fd ~i' h 6 y^ _Y~ ~st+t'iC ~r k3lt r i:» ~ Y"" Y, y u ~1~c„S,x`~ REt~i ,,(1,,;; J ( 4.'gr t .ry' 'S r ti f ,.k r i ^ lx'4 3~- lwq 4k";~. 8'' ri *f y 7 .Y L^ `'6,-+9 ts~ Tp 7~ n.K'1S a Ce f i'vY lLS ~ a .u~. ' ! r3~ rt • f /Y -r,q 3'' .•Y§"~jz ~.r n a1 ~*ti v~ k~ aL x r it"k' -w £ t~",~'`EV ,a. tG" S'"r # ay'+ h"t'2y'r. r r +,'z "xx ~FrP 3' k6'.4M 'AA ar.~cs s zlrr~ ~a ~`~t T r r f C tfirc r i yr -y~~,n.s W'~' C k 42°.!$k4f` 3Zn r ~'xz+s trF s - ;pa gv. , MIS .55'1`'j ~j F,,`r~ 4 ",.,`cx A'ScTa~,~~ ,cc .~mrr ,r ~ _ +[r~~-0~i '~~y„°"'r"`.'r ~-~~'~x:~ ~_'~,'«7r'~ ~~w'"dt z`"~~p~~;~tC'y ~ ~ . ~'+.,r^' ;.s~~4`;•. ~T~~I"-s~~~~`,~~N,~~~r~ 4+'3T"~~~y~~~•4!~>ykF'a~~~~~``r~i'S4 r1 ~S+R~""~ t t k 'F o-t &ry°'tj«+'k?•€y~n'LY'+ s7ta~~~ e st i r , r Y .i',•~, Y kT.~.Rr....~ ~S tS} `l a N, C ~'>)t.•~b'gx R yy, ,,y~t. C ~~`T~3~ .N'' _ Z!p ~ ak ~(Y~~~`~~-0, •3' 47.+5, Y i.'l"".~ wC~k~' {Tii--3"r51 '~'t{~.~ 'rJ W ~.LY? ~d ~ ! f' ar. r4 tr Myt i~` 'ra rrc ,,rC ~ st .k°x >,r .V a vtt,r a Jf~•,l`:+. N 1 ,ly$~~'~ ~"~~,si '~1 r✓,. A {'r' t ~y hb7 ~ ~y` F 3 0£ 9r.~rS r rT Sh r " ~f>'~ '3s,,~hasy { t p iayb~yr"qr~, '„a~~ d 1'•.'-,'+.7i 7f ar'4T+t~`~ r -Jt,r {a5 1t~"3FS'ke d~: 7 ~+t h £ . + f. ~ ~ ~ ~ 5 m 's+ n 7 5 sr t 4 ~ s *.+"§^ae .,11+x. ~ ~ t x `"2 ; `a • "`y~~t1'rs~~ ~`>K ~ ~cy~~ i 7 +fs#~ r rare ~~.st`!F¢ ~y 5,{,~. .~+s,» i,~r r.~ 'fp~'-4 ~.re'~ ~+Ftk's P vs qty 47b3i!i r t i ` sr:' "^4-kbs' }}',e vyF:,"',N`..3' j Ms4 3%sxr x < 43y,. C# r'a-"'i-k,YJIw "01~. 5'a5 ,h` y~y~,5~,i+avk~•;f ,t ~a•, rgrat+t w3't-ti •rti K'e } rJ L Y.~ ~fi e F t -s~,'`sc so >r` Cvr~s>'t t?FP s r,•A•` } M1, R -a "fr i '3X~! *1qt ,w. r~r"~'" vt ~ t ~ 1 k 3-ua ~4•FS}`r.u~.1. t ~ .rs 1.~5. a r~ ~'C^ to x~ eT'x cat PK~ N~ r .rS~.yry `v y ~d 5 t Je. r ~r # xsT ~y S r^ ! S ~a ~ r ~z: 7y ~ ~ ,rt1,4~~ 4x~' r r ~t k~~ ~t`"y J ~~1 ~ µ 7 d'~ ~r'X„°✓tr 7 ~ •i L rt~y,.,. -b~'¢'~`~ce~r?i'}` Xr . `"spy'' ro t.i ,l tts1~ '.et ~'r)3 4G'L'~.J >r yZ' 1x,., ~t sy+D R"ti r tZa.. 1 Ps. yy~,.£' "5. t^ L•rr f ,rr'i~ icr ~ts .1 y CUs fy,ha Revised 12/12/97 i CITY OF TIGARD TIGARD CITY COUNCIL WORKSHOP MEETING DECEMBER 16, 1997 6:30 PM TIGARD CITE HALL 13125 SW HALL BLVD. 1 TIGARD, OREGON 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Administrator. F Times noted are estimated; it is recommended that persons interested in testifying ` be present by 7:15 p.m. to sign in on the testimony sign-in sheet Business agenda items can be heard in any order after 7.30 o m Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the 444 Council meeting. Please call 639-4171, Ext 309 (voice) or 6842772 (TDD - Telecommunications Devices for the Deaf). i Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing - impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, x309 (voice) or 6842772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - DECEMBER 16, 1997 - PAGE 1 i 1 TIGARD CITY COUNCIL MEETING - DECEMBER 16, 1997 AGENDA - I 6:30 p.m.' 1. COUNCIL MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications/Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 6:35 p.m. f 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 6:40 p.m. i 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: j 3.1 Approve City Council Minutes: November 18 and 25, 1997 • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 6:45 p.m. 4 . 4. CITIZEN INVOLVEMENT TEAM REPORTS • Citizen Involvement Team Representatives • I 7:00 p.m. a S. REMARKS BY WASHINGTON COUNTY COMMISSIONER KATHY CHRISTY - WATER QUALITY 7:15 P.M. 6. INSURANCE UPDATE: SPECIAL EVENTS & PUBLIC OFFICIALS • Risk Manager 7:30 p.m. " 7. DESIGN EVALUATION TEAM APPOINTMENT PROCEDURE • Community Development Director 7:45 p.m. i 8. UPDATE: METRO 2040 Community Development Director I COUNCIL AGENDA - DECEMBER 16, 1997 - PAGE 2 j i i • u I j 7:55 P.M. I 9. BUDGET ADJUSTMENTS j A. BUDGET ADJUSTMENT NO. 10 - REFUND IN THE LIBRARY - RESOLUTION NO.97-5 B. BUDGET ADJUSTMENT NO. 11 - HOUSING PROGRAM TRAINING - RESOLUTION NO.97- SZ; • Staff Report: Finance Director • Council Discussion • Council Consideration of Resolution 8:15 p.m. 10. DISCUSS COMMUNITY VOLUNTEER ASSISTANT • Assistant to the City Manager 8:45 p.m. 11. NON-AGENDA ITEMS 8:55 P.M. 12. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are 1 confidential; therefore nothing from this meeting may be disclosed by those present Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this I1 session. r - i 9:15 p.m. - 13. ADJOURNMENT kladm%cathy%ccaX971216.doc 1 I i i - I COUNCIL AGENDA - DECEMBER 16, 1997 - PAGE 3 i J I i ~ r i Agenda Item No. Meeting of I 4-4Y TIGARD CITY COUNCIL i / ? Y WORKSHOP MEETING MEETING MINUTES - DECEMBER 16, 1997 1. WORKSHOP MEETING 1.1 Call to Order - City Council & Local Contract Review Board Meeting was called to order at 7:00 p.m. by Mayor Jim Nicoli 1.2 Roll Call c Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf, and Ken i Scheckla. i Staff Present: City Manager Bill Monahan; Legal Counsel Pam Beery; Police Chief Ron Goodpaster (for LCRB item); Community Development Director Jim Hendryx; Asst. to the City Manager Liz Newton; and City Recorder Catherine Wheatley 1.4 Council Communications/Liaison Reports _ 1.5 Call to Council and Staff for Non-Agenda Items 2. VISITOR'S AGENDA I 3. CONSENT AGENDA Motion by Councilor Rohlf, seconded by Councilor Hunt, to approve the Consent Agenda. Motion passed by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf,. and Scheckla voted `yes.") j 3.1 Approve City Council Minutes: November 18 and 25, 1997 t 4. CITIZEN INVOLVEMENT TEAM REPORTS { 5. REMARKS BY WASHINGTON COUNTY COMMISSIONER KATHY CHRISTY- I WATER QUALITY Commissioner Kathy Christy, Washington County, mentioned that United Sewage Agency (USA) placed the $1 million fine levied against it years ago (as a result of the citizen lawsuit to clean up the Tualatin River) in an endowment fund in the Oregon Community Foundation. She explained that she served on the Tualatin River Advisory Committee, the Board that managed the endowment fund. This Board granted money to people with projects intended to help clean up the Tualatin River or its tributaries. She said that she has been visiting City Councils in Washington County to find the answer to a question that she did not have an answer for: what are elected officials in Washington County doing for water quality? I CITY COUNCIL MEETING MINUTES - DECEMBER 16, 1997 - PAGE 1 } i : I I 1 Commissioner Christy invited the Council to attend the winter conference on February 14 at the Rock Creek campus at which these projects were discussed. She mentioned several signage projects around the County that were funded through these grants. She invited the Tigard community to submit projects for grant funding. Mayor Nicoli asked if Commissioner Christy could help the School District acquire the land adjacent to the new eiementary school on Beef Bend Road (in the county) for the children. Commissioner Christy said that she would invite the District to the winter conference where they might get some ideas for their own grant submittal. Councilor Hunt asked if they could get a grant for Cook Park on the Tualatin River. Mayor Nicoli noted that USA helped purchase that property. Commissioner Christy explained that, while she could not vote on USA requests, the Board has given four grants to USA projects in the past. ti Mayor Nicoli suggested that the County give any leftover Metro greenspaces money to the District to help purchase the Beef Bend property, as it qualified for that program. Commissioner Christy reviewed the properties the County was currently trying to purchase with its remaining greenspaces dollars. Commissioner Christy asked what Tigard has been doing for water quality. Councilor Rohlf noted the Safe Harbor ordinance for rivers and streams. Councilor Scheckla mentioned the project to clean up Summerlake. Mayor Nicoli mentioned the City's purchasing of lands along Fanno Creek for improvement. Jim Hendryx, Community Development Director, pointed out the retention ponds that were part of the development requirement. j The Council discussed the retention pond issue. Mayor Nicoli explained that for 15 to 20 € retention ponds, the initial periods during which the developers maintained the pond were ending, and the ponds would come to the City for maintenance. Commissioner Christy said that (on request) USA would send a truck to help haul out trash thrown into the ponds. ,i Bill Monahan, City Manager, reported that the Managers' next agenda included a discussion of retention pond maintenance on a regional basis. Councilor Hunt asked if staff has conducted a study on whether or not the retention ponds worked as designed. Mr. Monahan said that it went in cycles whether or not the experts thought the ponds worked or not. j Councilor Scheckla mentioned the mosquito problem in the summer. Mayor Nicoli expressed his disappointment that the County shut down its vector control department. Commissioner Christy said that the voters did not approve the money to continue the department. Mayor Nicoli asked what the status was on the rock quarry. Commissioner Christy said that the County was still studying the issue, and had not come to any conclusions as of now. i i I Mayor Nicoli mentioned that with the new railroad owners allowing the City to use the railroad bridge as a pedestrian footbridge, the City now needed only $200, 000 to $300,000 to complete a bridge across the Tualatin. He asked if the County could contribute $100,000. Commissioner Christy indicated that she would mention it to other Commissioners. I Commissioner Christy asked how the City issuing permits for the County was working. Mayor Nicoli said that, except for one problem, it was working excellently. He explained that for some i CITY COUNCIL MEETING MINUTES - DECEMBER 16, 1997 - PAGE 2 i 'f Y Il reason developers had to drive to Hillsboro to get a sewer permit for a new house. Mr. Hendryx explained that if the City issued a sewer connection permit and collected the fee using their computer system, then USA had to input that data manually, as the City and USA have incompatible computer systems. USA has advised that was unacceptable. Mr. Hendryx said that in the spring, the City's computer update would make the systems compatible, and that this was only a temporary situation. Mayor Nicoli said that this issue was upsetting a lot of people. He suggested setting up a remote USA station at the City until the computer compatibility issue was resolved. Mr. Hendryx suggested that staff revisit the issue and consider collecting the papers here and sending them to USA for data entry. Mr. Monahan commented that the transfer has been beneficial to the City. They have found some real efficiencies in staffing. Mr. Monahan mentioned that other things that Tigard has done for water quality is to reduce the use of pesticides in Cook Park, to work with the Friends of Fanno Creek in planting trees, and to institute a program to plant 2000 trees by the year 2000, many of which would go along stream corridors and Summerlake. Councilor Scheckla asked what was the long- range relationship of the County to Metzger Park. Commissioner Christy noted that it was a sensitive issue. The County has appointed an Advisory Committee to study the issue until they found a resolution. Commissioner Christy expressed her concern that Tigard was not currently participating in the County gang enforcement program. Mayor Nicoli explained that right now the police department was in transition between retiring 10 officers with 20-25 years of experience each r~ and training new officers. They had to pull back on some special programs until they could w< build back up internally. Councilor Hunt asked what the County's position was on Tiffany Court. Commissioner Christy said that she spoke with Susan Wilson who was waiting on the City's direction as to who should take it over. Ms. Wilson's department was willing to take it but did not want to step on any toes. Mayor Nicoli asked how they could get the excellent bike maps put out by the County. The Council discussed price and distribution logistics. Commissioner Christy said that she would E get some to the City. 1 6. INSURANCE UPDATE: SPECIAL EVENTS & PUBLIC OFFICIALS Loreen Mills, Administrative Risk Manager, directed the Council's attention to the timeline in the packet that listed special events in Tigard for the next couple of years. She mentioned the Visioning Task Force Action Committee's concern that Tigard retain its identity and feeling of community. The Committee suggested using special events as a means to do so. She listed the six community events: Balloon Festival in June, Tigard Safety Town in June/July, Fourth of July, Tigard Daze in August, Emergency Services Fair at Washington Square, and the Christmas Tree Lighting. Mayor Nicoli mentioned another upcoming special event on railroad safety that the railroad has agreed to sponsor with the city. Ms. Mills presented the current draft of the Special Events Handbook. She pointed out the checklist of liability issues for special events coordinators to consider. In response to Councilor CITY COUNCIL MEETING MINUTES - DECEMBER 16, 1997 - PAGE 3 i s t Rohlf's suggestion to put this on a webpage, Ms. Mills commented that it was too early for that but a site with a reference number might be appropriate. Councilor Scheckla asked about food handling. Ms. Mills explained that the City had responsibility for food served during an event which the City put on directly. For other events, the event coordinator was responsible for checking that food vendors had appropriate permits and insurance. She commented that if someone got ill or injured as a result of an event held in the city, the question was not would the City be sued but rather how to handle the inevitable lawsuit. She mentioned a court case in which a city was found liable for injuries caused during a special event because they failed to take precautions that could have been reasonably anticipated in that situation. She agreed that society was becoming increasing litigious, and that cities had to be more and more careful. Ms. Mills noted the review of insurance coverage for volunteers, especially with the increased use of volunteers. They were considering covering volunteers under worker's comp and would present a report to Council this summer. She mentioned her efforts to protect the integrity of the City's insurance limits. Ms. Mills said that for the next part of the Special Everts Handbook, they would work on outlining the process people should follow in running a special event. Councilor Scheckla asked if the City has ever turned down a special event request because the City could not handle it. Ms. Mills said that she was not aware of any event which the City has turned away. Mr. Monahan commented that the handbook was valuable because it allowed staff to build for each event. They would hold an annual review on how to handle the events and refine and - further complete the handbook until they reached their comfort level. Councilor Scheckla asked if special events set aside special areas for handicapped people. Ms. Mills said that typically parking was set aside but not a viewing area. She commented that it was the responsibility of the individual vendors to deal with handicapped accessibility issues for their venues. Ms. Mills said that she recently attended a training session on public official liability. She reported that there was a trend towards increased litigation across the country over the process rather than the end result. She commented that if public officials followed an attorney's advice, they were in a more defensible position if sued individually. Mr. Monahan said that they asked for more training from the City Attorney's office on this issue. 7. DESIGN EVALUATION TEAM APPOINTMENT PROCEDURE j Councilor Hunt asked several questions regarding the team and the process. Mr. Hendryx explained that the three team members were an architect, a landscape architect, and an engineer. He said that the intent was that all team members participate in the evaluation. He noted the alternate team members proposed (lacking only one alternate member). He explained that the selection process was modeled after the Planning Commission selection process. He said that he would provide resumes of the team candidates to the Council. Motion by Councilor Hunt, seconded by Councilor Rohlf, to approve the design evaluation team process outlined by Community Development Director Hendryx. CITY COUNCIL MEETING MINUTES - DECEMBER 16, 1997 - PAGE 4 1 i A l i ! i Motion passed by unanimous voice vote of the Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf, and Scheckla voted "yes.") Mayor Nicoli pointed out that Councilor Hunt was next in the rotation for the Board selection process. 8. UPDATE: METRO 2040 I Mr. Hendryx reported that Metro did adopt the Regional Framework Plan (similar to a Comprehensive Plan setting out guiding policies) and would adopt the Functional Plan (similar to implementing ordinances) to implement the Framework Plan policies. He mentioned that the land use and transportation and growth management elements of the Functional Plan have already been adopted, although the fair share allotments by jurisdiction still had to be worked out. Mr. Hendryx said that Metro established a Local Schools Facilities Siting Committee to make sure that there were adequate public school facilities in the Metro area. Elements of the Functional Plan yet to be adopted included the Regional Transportation Plan, parks and open I' spaces policies, water management policies, and natural hazards policies. He mentioned the potential conflict between Tigard's Safe Harbor ordinance and the draft parks and open spaces policies. Mr. Hendryx said that City staff' was doing the Code rewrite that would implement many of the t growth management aspects of the Framework Plan and the Functional Plan. In addition, staff has begun the process to hire a consultant for the Washington Square Regional Center. He said i that he has asked staff to evaluate what they still needed to do to meet the Metro requirements, a process that would evolve over the next two years. Councilor Scheckla asked if the County was subject to the same guidelines as the City. Mr. Hendryx said yes, they were. He mentioned the need for close cooperation between the City and the County in implementing the Metro 2040 process. 9. BUDGET ADJUSTMENTS: A. BUDGET ADJUSTMENT NO. 10 - REFUND IN THE LIBRARY - RESOLUTION NO. 97-54 I Motion by Councilor Hunt, seconded by Councilor Rohlf, to adopt Resolution No. 97- 54. The City Recorder read the number and title of Resolution No. 97-54, RESOLUTION NO. 97-54, A RESOLUTION APPROVING BUDGET ADJUSTMENT NO. 10 APPROPRIATING A REFUND OF $4,093 ON LIBRARY CIRCULATION MATERIALS. ! I CITY COUNCIL MEETING MINUTES - DECEMBER 16, 1997 - PAGE 5 1 Motion passed by unanimous voice vote of the Council present. (Mayor Nicoll, Councilors Hunt, Moore, Rohlf, and Scheckla voted "yes.") B. BUDGET ADJUSTMENT NO. 11 - HOUSING PROGRAM TRAINING - RESOLUTION NO. 97-55 1 Motion by Councilor Hunt, seconded by Councilor Rohlf, to adopt Resolution No. 97- 55. I The City Recorder read the number and title of Resolution No. 97-55, 1 i RESOLUTION NO. 97-55, A RESOLUTION APPROVING TRAVEL AND TRAINING FOR THE HOUSING INSPECTION PROGRAM AND APPROVING BUDGET ADJUSTMENTS NO. 11. At Councilor Scheckla's request, staff explained that with this new direction for staff David Scott needed training in this program before the City initiated the program. i Motion passed by unanimous voice vote of the Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf, and Scheckla voted "yes.") 10. DISCUSSION COMMUNITY VOLUNTEER ASSISTANT s,J Liz Newton, Asst. to City Manager, reported that the new volunteer program recently begun has had excellent results. She noted that the police department was the most popular program. Mr. Monahan mentioned that the Peer Court also got many volunteers, and would be covered on ~ the Channel 2 News tonight. Ms. Newton presented the job description for the Community Volunteer Assistant. She reviewed the responsibilities and specific duties of the position. This person would work with all departments in assisting with recruiting, speaking, development of recruitment materials, and citizen interaction about the volunteer program. In addition he/she would maintain the program f + documentation. She said that if the Council approved staff s direction, she would return with a budget adjustment request. Councilor Scheckla asked what the salary would be. Ms. Newton explained that they could not know that until Council approved the tentative job description, and Human Resources evaluated where reimbursement for the responsibilities and duties of the position fell within the City's salary schedule. Mr. Monahan said that if the salary was higher than Council was willing to support, then they would pare down the job description. Mr. Monahan noted the part-time library volunteer coordinator position. He explained that this new position would not take over those responsibilities at this time, as the library alone used 200 volunteers. i CITY COUNCIL MEETING MINUTES - DECEMBER 16, 1997 - PAGE 6 j ~ 1 Ms. Newton explained that different departments would need different levels of help from this Community Volunteer Assistant, depending on how they handled volunteers with their departments. The intent was to provide coordination of volunteers for consistency in making the best use of volunteers possible but not to usurp the departments' individual efforts. Councilo. Hunt expressed concern at having two separate volunteer programs - one for the library and one for everywhere else. Mr. Monahan stated that that was not the intent of this program. This program used the library volunteer program as a template and would work j alongside it, as it would with the volunteer programs in the other departments as well. He emphasized that this position was a coordinator position that worked with the volunteer coordinators in the individual departments in providing volunteers but did not supervise the actual volunteer work. In addition, this person would resolve the occasional volunteer-staff conflicts that inevitably rose between individuals. - E Councilor Scheckla expressed interest that the new position not receive a higher salary than the present library volunteer coordinator received. Ms. Newton said that Human Resources has already raised that issue. She stated that staff would provide a justification if they recommended a different salary, and identify the differences in the job descriptions of the two positions. i Councilor Moore said that he was comfortable with the job description as written. He supported directing staff to prepare the budget adjustment. i ~ y 1 Councilor Rohlf suggested making this a two to three year temporary position in order to i evaluate its effectiveness. Mr. Monahan expressed concern that if they advertised this position as on a trial basis, they might get someone committed to it on a trial basis only. Ms. Newton suggested setting up a formal annual Council review of this program, similar to the CIT program. Councilor Scheckla suggested funding this position through cost sharing by the different departments. Mr. Monahan said that staff set the funding out of Administration, similar to other departments that supported all city functions. He pointed out that it was easier to track the program with a single funding source. i Councilor Rohlf commented on the importance of volunteers not taking duties from employees. I. I I ' CITY COUNCIL MEETING MINUTES - DECEMBER 16, 1997 - PAGE 7 1 j i 11. NON AGENDA ITEMS Local Contract Review Board Police Vehicle Purchase Ron Goodpaster, Police Chief, thanked the Council for allowing this last minute agenda addition. He explained that the timing was important in order to get delivery and payment in this fiscal year. Motion by Councilor Rohlf, seconded by Councilor Hunt, to approve the LCRB request. f ' + Councilor Scheckla asked several questions regarding the purchase and use of the new cars j Chief Goodpaster explained that the purchase price did not include trade-in vehicles, as they typically stripped the old cars and placed the equipment on the new cars, and then auctioned off the old car. He explained the rotation of drivers, and the maintenance and trade out schedule used by the department that has greatly improved their fleet and reduced vehicle downtime. Motion passed by unanimous voice vote of the Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf, and Scheckla voted "yes.") 12. EXECUTIVE SESSION: Cancelled. - 13. ADJOURNMENT: 8:40 p.m. Att est: Catherine Wheatley, City Recorde , i or, City of Tigard i Date: ~c~O~lt B CITY COUNCIL MEETING MINUTES - DECEMBER 16, 1997 - PAGE 8 i j f _ I COMMUNITY NEWSPAPERS, INC. Legal C P.O. BOX 370 PHONE (503) 684.0360 Notice TT 8996 BEAVERTON. OREGON 97075 R E C E I V E D ~ I Legal Notice Advertising DEC 16 1997 • City of Tigard • ❑ Tearsheet Notice 13125 SIJ Hall Rlvd. •Tigard,Oregon 97223 • ❑ Duplicate Affidavit •Accounts Payable • I AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. being first duly sworn, depose and say that I am the Advertising p! Director, or his principal clerk, of the Ti Ra rr1-TUa 1 a t ; „ mimes a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at T; ga rd in the aforesaid county and state; that the Ciiy_Coun c i l 11€et inc__ a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for OIdR successive and consecutive in the following issues: December 11,1997 Subscribed and sworn t a a this 11th day of Decemb OFFICIAL SEAL ROBIN A. BURGESS Nota Public for Oregon NOTARY PUBLIC-OREGON COMMISSION NO. 062071 My Commission Expires: MY COMMISSION EXPIRES MAY 16, 2001 AFFIDAVIT The following meeting highlights are published for your information. Full agendas may be obtained from the City Recorder, 13125 S.W. HaIL Boulevard, Tigard, Oregon 97223, or by calling 639-4171. CITY COUNCIL MEETING DECENMER 16,1997 - 6:30 P.M. 13125 S.W. HALL BOULEVARD, TIGARD, OREGON • Citizen Involvement Team Reports • Insurance Update: special events; Public Officials • Supplemental budget adjustment: Funds Received for Library j • Washington County Commissioner Kathy Christy to Speak on i , Water Quality V Council Review: Community Volunteer Assistant Classification Description 7T8996-Publish December 11, 1997. A- - J AGENDA ITEM NO. 2 - VISITOR'S AGENDA DATE : December 16, 1997 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. STAFF CONTACTED NAME, ADDRESS & PHONE TOPIC _ j ~ I 7.1 i _ 1 i j C I I:%Sdml oWiaitsht.doo ` 1 1 J AGENDA ITEM NO. 2 - VISITOR'S AGENDA - PAGE 2 DATE: December 16. 1997 j ^(Limited to 2 minutes or less, please) . lease sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. STAFF CONTACTED j NAME, ADDRESS & PHONE TOPIC j i I i i as d m lj olvi s its ht. d o c i i r- AGENDA ITEM # FOR AGENDA OF December 16. 1997 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Ins e Update - Special Event Insurance ; PREPARED BY Loreen Mill DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUN IL Receive and Fite: Update on current practice for special event liability coverage. Outline of review process. i v STAFF RECOMMENDATION Receive and file this status report. i INFORMATION SUMMARY In the past, Special Event Liability has been handled on an event-by-event basis. Typically the City provides nsurance coverage for those events that the City is sponsoring and has direct control over or the City is required - N provide an insurance rider to participate in an event. Following is a list of special events that are currently being held in Tigard on an annual basis: Month Event Event Purpose Insurance Provided By June Festival of Balloons Regional Event Event organizer = June/July Tigard Safety Town Child Bike Safety Training Tigard's policy (Sponsor) July Old-Fashion Fourth of July Community Event Tigard's policy August Tigard Daze Community Event Event organizer October Emergency Services Fair Regional Event Tigard's policy (to participate) December Christmas Tree Lighting Community Event Tigard's policy (Sponsor) Based on Council discussion of April, 1997, Risk has been doing the following review for special event coverage: • Developing a Special Events Handbook: This handbook will help staff and event coordinators manage special events within the City (see attached sample of checklist topics); and f • Reviewing Liability & Volunteer Insurance Options: Working with Insurance Agent of Record, Risk Manager is reviewing options for special event liability coverage separate from our master policies to insulate our insurance limits for day-to-day operations. i. i E t k L s ale we were dealing with this issue internally, the Tigard residents expressed interest through the Tigard .ieyond Tomorrow vision process to have more events that draw the community together. This was very timely. The Vision Task Force has developed goals and strategies to review special events in Tigard as well as develop and review an understandable step-by-step process to assist event volunteers and coordinators. See the attached excerpt from the Tigard Beyond Tomorrow Report describing the process developed by citizens and staff for this review. f In April, 1997, Council requested I return this Fall with a recommendation for how the City would handle Special Event Liability in the future. Since other insurance options and markets are taking longer to review than I expected, and the vision process has set out a broader review of Special Events for our community and set a timeline for this review, I'm suggesting I fold my work in with the vision timeline. Unless Council gives other I . direction, I will proceed to conduct insurance options review and development/testing of the Special Events ! Manual in conjunction with the city-wide review of this issue. - u OTHER ALTERNATIVES CONSIDERED i Do separate review prior to citizen requested process and then repeat review upon conclusion of citizen initiated ! study. FISCAL NOTES -~ess staff time will be spent in the long run if only one review is done. - , loreenWdocsfinsuran dspeventsum r t s_- I I I i , i 1 I l J i Special Events Handbook Following is a listing of some checklists developed & highlights from each one. Staff uses this handbook has we work with an event coordinator and to track information prior, during and after events. Indoor Events 1. Evacuation Plans 2. Fire Protection & Prevention 3. Electrical Hazards 4. Fall Hazards I 5. ADA Access 6. Seating 7. Unique Hazards Parking 1. Written Plan 2. Estimating Parking Needs 3. Emergency Vehicle Access 4. Security & Lighting I 5. Remote Parking Areas 6. Attendants I 7. Accidents Traffic Control 1. Traffic Control Plan 2. Staffing (Police, Streets Division, other) 3. Road Closures & Barricades - MUTCD Standards 4. Road Construction 5. Signage 6. Pedestrian Safety 7. Business & Neighborhood Notification Transportation 1. Transportation Plan 2. Shuttles & Buses 3. Scheduling & Routing 4. Licenses 5. Driver Training 6. Vehicle Maintenance & Inspections 7. Transporting the Disabled (ADA Access) Vehicle Safety J 1. Authorized use 2. Insurance - 3. Motor Vehicle Records 4. Inspections & Maintenance 5. Training 6. Accident Reporting & Investigations 7. Specialty Vehicles i Crowd Management - stagger subevents as much as possible! i 1. Estimating Crowd Size & Characteristics If 2. Site Diagram 3. Signage 4. Alcohol & Drugs 5. Firearms 6. Security Security I 1. Security Plan 2. Private Security vs. Police 3. Command Post 4. Cash Handling 5. Access Control 6. Crowd Control 7. Incident Reports Emergency Management Plan = 1. Jurisdiction Involvement - Police, Public Works, Fire, Health Dept. 2. Evacuation Plan 3. Emergency Access Routes 4. Medical & First Aid 5. Ambulance Service 6. Incident Reports ADA Issues 1. Parking & Transportation 2. Facility Access 3. Programs (Activities) & Services 4. Communications 5. Evacuation Plans Sanitation 1. Restrooms 2. Drinking Water 3. Hand washing 4. Trash & Recycling Storage & Collection 5. Janitorial Services 6. Maintenance i Food & Beverage Concessions 1. Permits 2. Insurance 3. Hygiene 4. Propane 5. Trash & Recycling Storage & Collection 6. Non-Sanctioned Vendors - plan for addressing at site Alcohol Concessions 1. Policies & Procedures 2. Permits 3. Insurance ' 4. Staff Training 5. Security InvWdocs/special events/hndbkmv.doc y, i I BeYon~d ~omarrQw Tigard & Quality Qf Life REgPONSIIBLE TINYE['INE Character PARTY Community ACTION PLAN5 1998 iluough 1999 Council rop°se criteria for gTRA~.~."---- Crea study group to P hilosophy dmiu Staff te entp A GOAL unity events - peveon [ship Council state C iLy evevents to cant 0131 Council Comm Consider, neh` usophY event sp ,each 1j h on City Council s P overall aPP unity Philosop Y wish approaches to evsn ti that ghat Develop c Disting Budget Comm for sponsoring omet 4 targeted for local residents gudg that establishu~ or draw tegion jn criteria confront events ongPOP balance am events Develop funding a er direction gadget Comm ort of ♦ recent taxp Y standing iced Sal m d drain staff for supP lira onsored events ust have uests traditional A withreq and limitedCitY City-sP support d on new events comtuunitY based base Evaluate events blished defined annually bYCity- resources Admin. staff iteria esta cr & Event PhilosoptrY to 10A at °firer Create study gc°uP community events Admin. Staff how td packets for event Admin• Staff ~ pevetop" to develop events - cress Develop an volunteers t Admin staff unify b step Pr Encourage even 2l COmm step- y- step resources and new understandable, other fu both old licy, Manager tvolunteers Encoumgeevents liiskM to surance PO assist even t umbrella in Evaluate City ctioned consider riders for pro.rated based on eventstcosts magnitude of event ` t t<:Uoceen\docs\insucanee~Peven . . i; AGENDA ITEM FOR AGENDA OF _12/16/97 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Design Evaluation Teem Appointment Procedure PREPARED BY: Nadine Smith DEPT HEAD OK CITY MGR OK _ L I B ISSUE BEFORE THE CO INC'II f Should the City Council establish a procedure to appoint members of the Design Evaluation Team and their alternates? STAFF RECOMMENDATION Staff recommends that the City Council authorize the Mayor, a Council member and staff to evaluate and recommend Design Evaluation Team members and alternates. Further, it is recommended that following Council's direction, the Mayor, Council member and staff meet to evaluate and recommend DET members, and receive Council concurrence on the appointments by phone and FAX. "D s method is being utilized because of limited Council meetings for the remainder of the year. During subsequent appointments, the normal process for appointment of Board and Commission members will be utilized. INFORMATION SUMMARY I' On December 9, 1997 the City Council approved the creation of a new process to allow evaluation of requests for adjustments to the Tigard Triangle Design Standards by a newly created Design Evaluation Team. Staff has t compiled a list of design professionals for consideration and requests that approval of those recommendations be considered by a staff member, the Mayor and Councilor Hunt. Staff will FAX copies of the resumes of the final list of recommended members to receive Council concurrence. OTHER ALTERNATIVES CONSIDERED None [ FISCAL NOTES None ~ II . _ (r(.nu U,• I'...I Ulf ~ ❑u~ ulurH-~ ~ Llo%-d D. Lindlev. ASLA ~i'.-r, :.~.LG..t.t~t -C _GI ~'Lt!«~~c. l.,rnrl>, rll,.. .l r, hit,•r Purr 1r•1 03.._3!11 Hit I Lloyd D. Lindley, ASLA, APA (ESB) Cuban Design, Planning, and Landscape Architecture Diplomacy. knowledge. creativity. technical expertise and enthusiasm best describe the attributes of Lloyd D. Lindley. ASLA. The firm is commited to assisting communities with strategies. design and development of corridors. neighborhoods and commercial districts. Mr. Lindley has experienced success in other cities and other parts of the Portland metropolitan region. More importantly -.he firm has dedicated over a decade to gaining public consent. conducting community based planning, designing projects and following through with implementation strategies. Llovd D. Lindley. ASLA is a Portland based urban design, planning and landscape architecture firm specializing in community development and transportation-oriented projects. The firm combines high standards of planning and design quality with efficient 1 project management, construction services. cost estimating and specification preparation. Mr. Lindlev has been responsible for a broad spectrum of urban design-related projects in Oregon, Washington, California, Texas, and New Jersey. This spectrum of experience encompasses leadership and direction of planning, design and implementation of projects with broad and diverse constituencies and a wide range of professional disciplines. Mr. Lindlev's emphasis on urban design provides a practical approach that considers physical j context, vision. land use. businesses. economics, neighborhoods, connections between all modes of transportation. visual character and quality, and community values. Lloyd Lindley has over 18 years of experience and has demonstrated the ability to successfuliv direct and manage public involvement, planning, concept design, preliminary and final engineering projects that have repeatedly met accelerated construction bid dates for projects with critical influence upon the success of the Oregon Convention Center. Holladay Street in the Lloyd District and Westside Corridor Project. Mr. Lindlev received his Bachelor of Arts Degree in Landscape Architecture from University of Oregon in 1980. He was a featured speaker at the City Trans-Asia Transportation and Planning International Conference in Singapore in 1994 where he delivered a paper entitled "'The Lively Streets of Portland. Oregon." Mr. Lindlev is a member of the national and state chapters of American Society of Landscape Architects (ASLA) and the American Planning Association (APA). ~j ~ c 1.1,,.d U. Undley,AS1_t E . ~.cr.~( .:~:c.e~.-t:. mac,<~ ~ - U I L DONALD Wai AM ARAMBULA '11 qtr. Arambula has 12 years experience in urban design, planning and architecture. His work includes urban and streetscape `t design, design guidelines and land use plans for several commu- nities throughout the western united States. Ir EDUCATION Bachelor of Science in Landscape Architecture and Regional j Planning, Colorado State university 1952 AWARDS { Land Use, Ttansoonation, and Air Quality: A Manual for Planning I Practitioners. 1993 American ?tanning Association, Award for Urban Design Albany, Oregon Downtown Revitalization Beaverton Creek Master Plan, Beaverton, Plan Oregon l This land use, transportation and development One of the first true Transit Oriented Develon- plan for Central Albany provided a framework ments in the Portland Metro area. Adjacent to a 4 1 that encourages future development with higher light rail station, the urban design for the 124 1 l densities and a pedestrian friendly emrironment. acre site creates a pedestrian friendly environ- + The project had extensive public involvement, ment for a mix of housing, retail, civic and i including a 4 page color report that was distnb- commercial development. uted city vide as an insert in Albany's daily newspaper. The final plan was approved and Hollywood Light Rail Station Pilot Project, adopted by the City Council. Portland, Oregon y FFA provided urban design for this project that Albany Square, Albany, OR looked at opportunities to improve densities i /'-"Ohase Two of the Albany Dovmtown Revitali:a- and create a more transit-supportive mix of uses e'uon Play.. FFA has identified key sites and around the LRT stop in the Hollywood district catalyst projects to create momentum for the of Portland. re,-!tali=anon plan. We are currently working t with the city to help write development offerings Orenco Station, Hillsboro, Oregon for these projects. Fletcher Far. Avotte is working as pan of a team for PacTrust Development on several parts of Oregon City Regional Framework Plan, development surrounding the Orenco Light Rail Oregon City, Oregon station. In addition to assisting with the master Oregor, City is one of eight cities designated plan, FFA is designing a mixeduse pedestrian Regional Centers in the 4ortland Metropolitan oriented development to include residential, area. METRO, the regional government, has retail and office space with a neighborhood specified that Regional Censers "would become "village" scheme. Other design work includes tae foe-,s of compact development, redevelop- site planning for the Park or. Ride and a regional ment and transit and highway improvements." retafl component. =PA's Framework Plan enables Oregon City to respond to rapid growth while maintaining a Oregon Transportation Growth Manage- high quality of life and preserving the city's ment (TGM) Rapid Response Projects unique heritage. For each project, during a 4 to 6 week time period FFA does a thorough review of the f Astoria Gateway Master Plan, Astoria, OR proposed project and site, then prepares urban Urban design and design guidelines for a 70 acre design alternatives consistent with state policies mixed use development bordering downtown and goals. Next we work with the client, and Astoria. The plan, which was recently adopted often the public, to determine the best alterna- by the Astoria City Council, is the kev element Live, refine it and finally, create strategies for efforts to revitalize Astoria's central city. implementation. y1 i F"FA s 1 =MINN Flow- i ..i RESUME JOHN C. SPENCER, AICP SPENCER & KUPPER Portland, Oregon Qualifications ' • City and Regional Planning • Project Feasibility and Master Planning • Project Management Education Master of Architecture (in Urban Design) Virginia Polytechnic Institute and State University Bachelor of Science (Architectural Engineering) University of Wyoming @ ( Experience Mr. Spencer's professional focus is on central city planning and urban design. He has held positions in Washington, D.C. and London, England, and was Director of Planning at Wilsey & Ham, responsible for planning programs in San Francisco, Denver, Seattle and Portland. Mr. Spencer is on the Board of Directors of Livable Oregon, Inc., and the Oregon Visions Project, and is Chairman of the City of Portland Design Commission and Livable Oregon's Good y Development Partnership. ` i Mr. Spencer has extensive experience in regional and town center planning, managing high level { committees, and remaining responsive to client needs. A relevant example is John's role as project 1 manager for the Tigard Triangle Plan, a 330 acre mixed-use employment center including a S30 Million transportation improvement program. He serves as urban design advisor for development proposals within the Triangle. John recently served on a consulting team which developed local transit recommendations for four regional centers including Washington Square. Mr. Spencer i also developed a draft revitalization strategy and urban renewal plan for the President's Parkwat Mr. Spencer managed the Gresham Civic Neighborhood Project, a 130 acre mixed-use development project where John acted as the client representative to a large consulting team, and managed a high level policy and technical review effort. John has continued to manage a variety of programs to implement both private and public sector aspects of the Civic Neighborhood. John is currently completing a similar assignment for the Beaverton Creek Multiple Use District in Beaverton, including preparing Comprehensive Plan and development code amendments and staff reports. He also acted as urban design advisor to the City of Beaverton for The Round at j Beaverton Central, and secured overall planning and design review permits for the development. [I 1 Mr. Spencer is currently acting as PDC's project manager for the North Macadam District { Framework Plan. John also served on the Project Management Group for the South/North LRT f _ Corridor Project, and participated in a wide variety of decisions including options for LRT alignment, station locations and joint development opportunities. 4 1 Professional Affiliations American Institute of Architects (Affiliate) American Institute of Certified Planners s American Planning Association { } { &mom URBAN DESIGN DDD UDC COLLABORATIVE I 6%, SW sixth Avenue PWrUAnd. CF 972nd-teo2 RAJIV BATRA FAX Pha~e 2rs 2°0a SM 3520 Principal EM. Uuct ~ i Rajiv Hatrn's background cncuntpasses architecture, community revitoliration, urban design and transportation prolccls in Oregon, 1'c\as. (1corgia and West Africa. Mr. Haire received his %lister's degree in Architecture - Urban 17csign from the Georgia Institute of'f'echnulogy, in 1976, and his Bachelor's degree in Architecture from the Indian Institute of Technology, Kharagpur, India, in 1971. Prior to founding Urban resign C'ollaborotivc, Mr. Balm consulled and was project u; . manager on numerous public transportation projects, community revitaliration projects and private development projects. In Hillsboro, Mr. Batra directed many public - private sponsored planning and development projects around upcoming light roil stations. The adupled Orenco Station Community flan has been instrumental to attracting significant private and public investment to build a Region 2040Town Center, while also conserving an early 190U's rail based community. Current projects overseen by Mr. Botra include conceptual design for transportation improvements for Bridgeton Neighborhood flInrtland): community cnvtsiomng project focused on improvements to S.F. Powell - Hnufevard (Portland); and several mused - use development projects. J t qtr. Matra is a design partner in the consultant-developer learn for the Round - a I miNed use transit oriented development focused on a public playa and the Beovcrfon Control tight roil station. As a ntembrr of the consultant team (or south-\nrlh Rail project, Mr. Batra was community design specialist for the %filwaukie Community Irespunse Project. Among many other projects he has directed are urban design ' improvements for Rose Quarter Platform Addition U, t Aland) and pedestrians 1o MAX (Gresham) projects; Comprelien%ive Plan changes and /oning Ordinance Amendments for sites around Westside MAX light rail .tops (Millsboro): and envisioning & design program for Hillsboro rxiension of Westside Light Rail Project. Education M.A., Architecture, 1976, Georgia Institute of 1'echnology B.A. (I juniors), Architecture, 1971, 11.1', Kharagpur, India Publications and Presentations Presenter, International Making Cilies Livable Conference, Carmel, CA. 1996 Presenter, Rail-Volution C inference: St. Louis 1997; Portland OR 1995 Ptatrlttree Street- Alyllt, Realitu xnrd trisiwt: Curatorand Producer- Exhibition Honors and Awards Pro(rsiomd Arlurventrid in P6unting ,heard, APA- Oregon Chapter, 1995 1 I Westside Statlun Community Planning] i Sr 1lice to Prufrsstutt Awatd, American Institute of Archilects-Atlamitt , 1991 Prirnle Itlnntting Award, Loom Pork Master Plan, American Mooning j' Association-Georgia Chapter, 1900 Crand Aimird, Leno% Park Master Plan, Notional Associatiun of Office and Industrial Parks; 1990 L62L t3° X05 ~ ?L'f11~31Iti'~?!ti tjNtJ3IS S7~0i G6/0L/Zi `-00/£004 790'ON i i DEC 12• 97 04:16PM ALPHA ENGINEERING P•2/2 JERRY M. PALMER, P.E. President Mr. Palmer is a professional civil engineer with more than 30 years of experience, including public I works improvement projects, land development, and special engineering studies throughout the i western United States. As president of AEI he is responsible for overall operations, managing all professional staff and committing the necessary labor and resources for successful project completion. His roles include project design, administration and managemenr, and program management. ' PROJECT EXPERIENCE: Comm ercial/Industrial Development ` Vancouver Mall, a One Million Square Foot Regional Shopping Center - Vancouver, Washington KOII Business Center - Beaverton, Oregon Interstate Industrial Park - Clackamas County, Oregon Residential 99 Lot Orchard Hill Park Subdivision - Tualatin, Oregon 149 lot Park at Merryfield - Wilsonville, Oregon Hidden Springs Sumnrit - West Linn, Oregon 119 Lot Bridgeport Development - Tualatin, Oregon 260-acre Hidden Springs Ranch - West Linn, Oregon 443 lot Bull Mountain Meadows Development - Washington County, Oregon Sorrento Summit and Sorrento Ridge - Beaverton, Oregon Transportation Gateway park & Ride Modification - Tri-met, Portland, Oregon 185th and Rosa - Washington County, Oregon 205th and Baseline - Washington County, Oregon Walker Road at 185th - Washington County, Oregon N.E. 60th Preliminary Design - Portland, Oregon Banfield Light Rail Street Reconstruction - Tri-Met, Portland, Oregon Clark County Arterial Improvement Plan - Portland, Oregon 2.4 miles of Arterial Street Construction - Clackamas County, Oregon EDUCATION: Bachelor of Science, Civil Engineering - Chico State University, Chico, California I REGISTRATION: Professional Engineer - Oregon. Washington, Arizona, and California PROFESSIONAL AFF IATIONS: American Society of Civil Engineers American Society for Engineering Management J I 496.16 . t 1 AGENDA ITEM # U / For Agenda of 12/16/97 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Budget Adjustment #10 for refund in the Library. f i ~vY' i 1 PREPARED BY: a e DEPT HEAD OK CITY ADMIN OK 1 ISSUE BEFORE THE COUNCIL Shall the City Council approve a budget adjustment to allow for the expenditure of $4,093 on Library Materials using funds refunded by a vendor in a prior period? STAFF RECOMMENDATION Staff recommends approval of the budget adjustment. INFORMATION SUMMARY The Library recently received a check through the Friends of the Library for I{ $4,093 as a refund from a Library materials supplier for expenditures made in " 1995. Local budget law requires a resolution from the governing body before such refunds can be spent. The Library is recommending that the funds be pent on circulation materials. OTHER ALTERNATIVES CONSIDERED None. FISCAL NOTES Approval of the budget adjustment will allow the Library to spend an i additional $4,093 on Library materials this fiscal year over an above the $189,800 approved in the adopted budget. i . f i t = 7 . f M E M O R A N D U M I { I ' i I 7 DATE: December 3, 1997 I[i TO: Wayne Lowry, Finance Director I FROM: Paula M. Walker, acting Director of Library W- RE: Refund from Information Access Company i CC: Bill ` We have received a refund of $4,092.75 from the Information Access Company ` for funds expended on electronic data bases in 1994/95. We were able to obtain these services at a discounted rate by purchasing them through WCCLS. i ' We also canceled one of the data bases and multiple user network licenses for two databases because the use did not justify the expense. After much persistence, Readers Services was finally able to obtain the refund from information Access Company. That money was originally appropriated to enhance our collection, meaning purchase of library materials in a timely manner to meet the needs and interests of the community. We would like to request a budget adjustment to spend this money for that purpose-to buy books and other materials for the collection. Funds for purchasing reference books, study guides, new fiction etc. were cut by 10 percent in the current budget. At the same time, the cost of these materials t increased by 5 percent while the demand for new materials increased. as we gained new patrons. Thus, our patrons have been unable to obtain some ' current materials from us or are experiencing longer wafting periods to get them. We would like to use this refund to improve service to. our patrons. t f I L~ A,,--: . i AGENDA ITEM # IJ , 1 For Agenda of 12/16/97 CITY OF TIGARD• OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Approval and budget adjustment for Housing program training. PREPARED BY: -Wayne ` DEPT HEAD OK `-CITY ADMIN OK - ISSUE BEFORE THE COUNCIL Shall the Tigard City Council approve the request of the Building Official to attend the Housing Inspection Management, Administration and Decision making training program in j Wisconsin in January, 1998 and approve a budget adjustment to provide funding? f f STAFF RECOMMENDATION Staff recommends approval of the training and the budget adjustment. I INFORMATION SUMMARY I fff j The Building Official is currently staffing the Community Housing Task Force, which is charged with recommending a Housing Inspection Program to the Council. The Task Force will be completing its work early in 1998. Potentially, Tigard will undertake the administration of a Housing Inspection Program in 1998. The subject training provides an opportunity for the Building Official to participate in training that will be very useful in the administration and management of the program. Sessions in the 3-day seminar include "Departmental Organization,, Funding and Policies," "Developing Effective Housing Inspection Programs, s "Department Recordkeeping Systems, Filing, and Office Management" and "Legal Aspects of Housing Code Enforcement." This training is sponsored by the Department of Engineering Professional Development at the College of Engineering, University of Wisconsin-Madison. - This training and travel was not included in the budget because the availability and timeliness of the training was not known at the time of budget preparation. OTHER ALTERNATIVES CONSIDERED Deny training request. FISCAL NOTES ~pproval will increase appropriations in the Building Inspection budget unit by $1.075 to be charged to the general fund contingency. n tj Ij CITY OF TIOARD j Be Development , Shaping aping A I3etter Convwniry ~ MEMORANDUM CITY OF TIGARD e TO: Jim Hendryx R FROM: David Scott DATE: November 20, 1997 J r SUBJECT: Housing Inspection Management and Administration Program r The Department of Engineering Professional Development at the College of Engineering, University of Wisconsin-Madison is sponsoring the 28th Annual Session of Housing and Building Inspection Programs. There is a program option called "Housing Inspection Management, Administration, and Decision- _ making" being held 1/26/98 - 1/28/98. This program consists of a full-day session on "Departmental Organization Funding and Policies"; a half-day session on "Developing Effective Housing Inspection t}t Programs"; a half-day session on "Department Recordkeeping Systems, Filing, Office Management"; and k. a half day session on "Legal Aspects of Housing Code Enforcement". ~ u I believe it would be very beneficial for me to attend this program. The timing is also very good. However, this training and travel were not budgeted. I don't believe it would be appropriate to fund this or any other Housing Program costs from either the Building or Electrical Funds. t I am requesting that this training/travel be authorized and that all costs for developing the Housing Program be borne by the General Fund. Charging these costs to Building (100%) or to CD Admin (33.3%) would inappropriately charge the Building and Electrical Funds. Perhaps Bill and/or the Council } would support this training and the Housing Program by appropriating some funds, stipulating that the General Fund be the source. Wayne could determine exactly how to effect this. The cost for the training III is approximately $1075 as follows: I Registration $335 Lodging ISO Plane fare 489 Bus 36 Food 65 J I'm not sure how much funding will be necessary for all of the development of the Housing Program. Perhaps we could just track it and then settle it with the General Fund at year end or with a supplemental budget. 1ACDADM\IEWEUI0USING.M EM 1 AGENDA ITEM # FOR AGENDA OF December 16. 1997 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY i i ISSUE/AGENDA TITLE Creation of a Co[Umunity Volunteer Assistant PREPARED BY: Elizabe h Ann Newtof PT HEAD OK k*~A CITY MGR OK ISSUE BEFORE THE COUNCIL Council review of a proposed description to create a Community Volunteer Assistant position. STAFF RECOMMENDATION Direct staff to prepare a budget adjustment request to create a Community Volunteer Assistant position. j INFORMATION SUMMARY At the August 19, 1997 City Council meeting, staff presented information regarding an enhanced city-wide volunteer program. Councilor Hunt suggested a staff volunteer coordinator position. Staff responded that an .,,,,,,djustment to the five year plan was recommended to replace a mediation coordinator with a volunteer coordinator. At the council goal setting session on October 7, 1997, Councilor Hunt expressed a preference to consider hiring a volunteer coordinator possibly through the supplemental budget process. Copies of the meeting minutes are attached. Attached is a proposed description for council to review. Members of the executive staff have had an opportunity y ' to comment on the description and their comments have been incorporated. If the description meets with council approval, staff will determine the appropriate salary range and return to council in the next 60 days with a budget adjustment request. OTHER ALTERNATIVES CONSIDERED No other alternatives were considered. FISCAL NOTES Fiscal impacts will be determined once a salary range is set. A budget adjustment will be necessary to accommodate funding the position. j - ~ t - _ T 1 water quality and wildlife habitat, and asked for Council consideration of this area during the process. The Council agreed by consensus to direct staff to bring back a formal request for Council consideration. i 4. UPDATE: VOLUNTEER PROGRAM Ms. Newton presented the "Make a Difference in a Day" proposal. She reviewed the work of the Volunteer Coordinator Committee (herself, Cathy Wheatley, Jeff Munro, and Jean Lindsay) to identify volunteer opportunities in the City as part of creating a formal volunteer program. The Committee recommended that the City participate in the national "Make a Difference in a Day" day on October 25. Staff would unveil the formal program through presentation of a book listing volunteer opportunities available, and a simple brochure on volunteer opportunities. In addition they would have volunteer opportunities available for groups or individuals to participate in on October 25. j Ms. Newton mentioned staff suggestions for volunteers, such as Peer Court, tree planting, park projects, Community Development inventorying, and mapping. She asked for Council's feedback on the staff proposal. Mr. Monahan said that they were looking for signature projects for October 25 to show success on that day. He suggested cleaning up the railroad right of way from Hall Blvd. to the viaduct. Councilor Hunt suggested a staff volunteer coordinator position. Cathy Wheatley, City Recorder, said that the Visioning Action Planning Committee has suggested that such a position be created. Ms. Newton mentioned an adjustment to the five year plan recommendation to reflect a volunteer coordinator position on instead of a mediation program coordinator. Mr. Monahan reviewed the staff discussions on the need for this position and the potential benefits to the City. The Council discussed volunteerism in the City. Ms. Newton commented that a coordinator provided consistency of contact and recognition to the volunteers. Mr. Monahan pointed out that volunteer positions could further career plans by providing experience in a department and a reference. Ms. Newton mentioned the interest from high school students in community participation in order to get college scholarships. Mr. Monahan mentioned the newsletter article next month on the "Make a Difference in a Day" event. The Council agreed by consensus to move forward with the staff proposal. 5. NON AGENDA ITEMS > Triangle Sewer Reimbursement Program j Mr. Monahan reviewed the prior Council discussion on this issue. He said that staff had understood the Council direction at the last meeting as the City taking a more proactive stance in the Triangle to provide infrastructure leading to economic development. Mr. Duenas would use the neighborhood reimbursement program as a model to develop a commercial development reimbursement program. i TIGARD CITY COUNCIL MEETING MINUTES - AUGUST 19, 1997 - PAGE 5 i TIGARD CITY COUNCIL GOAL SETTING MEETING i MEETING MINUTES - OCTOBER 7, 1997 i Meeting was called to order at 6:30 p.m. by Mayor Jim Nicoli Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf, and Ken Scheckla. Staff Present: City Manager Bill Monahan and Assistant to the City Manager Liz Newton. Mayor Nicoli discussed the results of a meeting held on Thursday October 2, 1997 with the Police, { City Attorney, Building Official, and Community Development Director regarding the Tiffany Court Apartments. The task force meets on Friday. There was discussion on the Deer Creek School wetlands proposal. Mayor Nicoli noted that Washington County could utilize some of its Metro Greenspaces funds to help the effort. j Goal Setting • Discussed "concepts," "goals, tasks, issues" distinction, "Council 1997 goals - updated," "How the Visioning process worked in." • Went over all of the goals formed by Council early in 1997, broke them into goals, issues , and tasks. • Discussed the visioning goals and how they fit into Council goals. • Council members gave input regarding new goals for this year. Staff will return with an update of existing goals and incorporate the following new suggestions: E F _ • Provide a place for plastics recycling. • Mayor Nicoli noted that near Fred Meyer's corporate office on the east side, there is a group that handles recycling. Could we set up a once or twice time a month place to drop off plastics, etc? CITY COUNCIL MEETING MINUTES - October 7, 1997 - PAGE I I I i • Councilor Hunt wants to consider hiring a volunteer coordinator sooner, possibly through the supplemental budget process. • Councilor Rohlf noted that the Downey application showed our Code does not provide a way to stop a development request. He would like to review the Code to build in ways to preserve aesthetics. Tasks would be to: > revise the Community Development Code to protect aesthetics (large trees, etc.) i > we need to consider how the Code can reflect how we as a community value aesthetics (trees, wetlands, etc.) Once we define what we like, we decide how to have "teeth" in the Code to achieve our objectives. 4 Councilor Hunt expressed concerns about several existing goal activities: J Get USA involved in our sewer line plan, make sure proper lines are in place to serve present and future development. i • Need to get the Planning Commission involved in reviewing the streets classification and when the Road Bond should go on the ballot. • He questioned why the Cook Park project has not moved ahead quicker. • Band stand status - any progress in planning for it? • Why the Gray line has not been used to irrigate the picnic areas at Cook Park. Over the summer the ballfields were attended to, but not the picnic area. E t . On October 21, staff will review with Council draft prioritization of the goals, tasks and issues. ! Staff will show detail of the steps needed to complete the projects while estimating the time and resources needed to meet the goals. ADJOURNMENT: 9:40 p.m. t i William A. Monahan, City Manager Attest: { } i Mayor, City of Tigard Date: .ft u,&-%9»ow.d. CITY COUNCIL MEETING MINUTES - October 7, 1997 - PAGE 2 I i J i COMMUNITY VOLUNTEER ASSISTANT PURPOSE: To coordinate and supervise the city-wide Volunteer Program, to perform a variety of activities in support of city sponsored public events, and to coordinate Citizen Involvement Team meetings. SUPERVISION RECEIVED: Receives general direction from the Assistant to the City Manager i SUPERVISION EXERCISED: i Exercises technical and functional supervision over volunteers. EXAMPLES OF PRINCIPAL DUTIES: Duties may include, but are not limited to the following: • Coordinates the city-wide volunteer program including interacting with staff of other r departments to identify and prioritize needs for volunteer staffing. • Develops public/private partnerships for sponsorship of volunteer activities. Designs recruitment tools; determines recruitment sources; reviews and screens applications; interviews and places new volunteers in appropriate positions. Provides general orientation to new volunteer staff; provides specific orientation to assigned program area; provides or coordinates the provision of training to volunteers. i' • Provides functional and technical supervision to volunteers or coordinates supervision performed by staff of departments to which volunteers are assigned; advocates for volunteers in cases of conflict with staff or volunteer assignments; monitors and evaluates accomplishment of program objectives; schedules or assists in scheduling volunteers. • Develops written materials for communication with volunteers, city staff and the public, including press releases, newsletters, and other documents; disseminates information regarding the volunteer program to community groups and individuals; f 11 i 1 prepares monthly and annual reports and other documents related to volunteer activities. a 1 • Maintains records of volunteers and their activities; sets up, monitors and implements an acknowledgment/recognition program for volunteers. Coordinates the volunteer contribution to the city's effort in the planning and implementing of public events, including, but not limited to, Tigard Balloon Festival, Country Daze, Fourth of July celebration, Volunteer Recognition dinner and Tree Lighting ceremony, with primary responsibility for recruiting, training and assigning volunteer activities. Provides support to the Assistant to the City Manager for activities associated with Citizen Involvement Teams, including scheduling meetings, providing materials and supplies, coordinating mailings and distribution of information, and associated tasks. • Supports the Assistant to the City Manager in community outreach projects. Performs related duties as assigned. I KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of principles and practices of community involvement programs; knowledge of the role of volunteers; knowledge of principles and practices of public relations and community outreach; knowledge of journalistic technique sufficient to prepare newsletters and other communication tools. f Skill in operating standard office equipment, including proficiency with computer ; - software appropriate to perform the job duties. i t Ability to plan, organize and direct the work of volunteers; ability to identify and prioritize needs and respond appropriately; ability to train and instruct volunteers; ability to recruit and select qualified volunteers; ability to recognize and respond to the specific needs of volunteers; ability to work effectively with committees and volunteers; ability to mediate and resolve conflicts between volunteers and city employees; ability to prepare materials to be presented and make public presentations; ability to work a flexible schedule; ability to establish and maintain harmonious working relationships with those contacted in the course of work; ability to communicate effectively in both oral and E 'r written forms. i EXPERIENCE AND TRAINING: Any combination of experience and training which provides the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be through experience coordinating and supervising a volunteer program. volasst.ds i { 1 , I. FAX TRANSMITTAL L.I. 'll Date December 15, 1997 j Number of pages including cover sheet 13 f To: Honorable Mayor & City Council From: Cathy Wheatley, eiRecorder Co: Co: City of Tigard Fax Fax 684-7297 ! Ph 639-4171, Ext. 309 SUBJECT: Police Vehicle Purchase - LCRB Matter for the 12/16/97 Meeting Agenda I i MESSAGE: } Chief Goodpaster called each of you about adding this item to the 12/16 agenda. Here is the packet material for your review. If you have questions, please give me a call. i i?admlcathyVax\pohreh.d oc i I'fNG'fIJLDOT II j 1lllt AGENDA ITEM # IVQ)V-A6G1UDA FOR AGENDA OF lal icrllq-7 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Police Vehicle Purchase t PREPARED BY: Capt. Gary L. Schrader DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council approve purchase of replacement patrol vehicles for the Tigard Police Department, totaling $82,168.24. STAFF RECOMMENDATION I - . Staff recommends approval of the purchase. INFORMATION SUMMARY This purchase is for normal planned vehicle replacement of police patrol vehicles as recommended by the city echanic. Replacement vehicles are budgeted on a three year cycle to insure that the vehicles used for patrol purposes are safe, and cost effective to maintain. The amount of this purchase is included in the Tigard Police Department budget for this fiscal year. OTHER ALTERNATIVES CONSIDERED None FISCAL NOTES $95,116.00 was budgeted and approved in the fiscal year 97-98 budget. The remainder of the budgeted amount is programmed for purchase of a replacement motorcycle at a later date. i i mod PURCHASE REQUISITION I i CITY OF TIGARD 13125 SW Hall Blvd. Date: 12/10/97 'may. Tigard, Oregon 97223 From: Capt. Gary L. Schrader (503) 639-4171 Fax (503) 639-6795 Dept: Police TO: Gresham Ford P~r i 1945 East Powell Gresham, OR 97080 Phone: (503) 665-0101 Fax: 503 665-0497 Ll S(~5 i Federal ID No.: (For services only) l jj e 6f f I r DELIVER TO: ® 13125 SW HALL BLVD 8720 SW BURNHAM STREET 12800 SW ASH STREET 8777 SW BURNHAM STREET _ Vendorltem Dept/Account Unit Extended - Qty No. Description No. Puce Price { 4 Police Sedan, Full Size Crown Victoria 10-1120-703.000 $20,439 $81,756 1 Set of Manuals 10-1120-703.000 $412 $412 p t. " h' camrm: 1 SaH 1 TOTAL $82,16BY I/ I APPROPRIATION BALANCE: AS OF. PURCHASING AGENT: I APPROVALS: " (IF UNDER $50) DEPARTMENT DESIGNEE: (IF UNDER $2500) DEPARTMENT DESIGNEE: (IF UNDER S7500) DEPARTMENT HEAD/DESIGNEE: 1 . NDER $25000) CITY MANAGER: I " (F OVER $25000) LOCAL CONTRACT REVIEW BOARD: CAPITAL EXPENDITURES NOT BUDGETED: (IF UNDER $2500) DIRECTOR OF FINANCE: (IF OVER S2500) CITY MANAGER: ih b " ~ w m~ f l~ FY i _ CAR ORDER 97-98 Crown Victoria S 18,543 Cloth Front BucketsNinyl Rear Bench Seats $ 58 Anti-Lock Braking System $ 690 i _ Heavy Duty Rubber Floor Mats S 23 Locksets keyed alike i S 30 6-way pwr driver seat $ 321 Auxiliary fuse panel S 39 1 i Courtesy lamp inoperative $ 12 Power door lock linkage deleted i $ 12 j Windows controlled by driver & front passenger $ 12 i Roof reinforcment $ 57 Radio interference suppression bonding straps $ 62 Spot light kit $ 80 I I h. Waming lights, deck lid lamps $ 120 I Wiring package $ 57 Silicone hoses $ 172 j Left hand spotlight 151 I TOTAL $ 20,439 41 $ 81,756 i Shop Maintenance/Repair Instructions i $ Emmissions Manual I $ _ Electrical Schematic $ i TOTAL MANUAL COST $ 412 1 I $ 4 TOTAL COST $ 82,168 U I 1 I r , F CARS97.XLS i 12/10/97 Page 1 __~eJ i STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 1 COMMODITY CODE: 07006 P EON 750 BUYER NAME: G. ROGERS (503) 373-1250 REVISION NUMBER: 002 EFFECTIVE DATE: 11/20~i99 I ITEM: STATE WIDE PRICE AGREEMENT: POLICE SEDAN FULL SIZE I CROWN VICTORIA, MID-SIZE SPORT UTILITY, V6, 4X2. f AGENCY: STATE AGENCIES AND ORCPP MEMBERS INCLUDING WASHINGTON CONTRACTOR: GRESHAM FORD 1945 EAST POWELL PO BOX 647 GRESHAM OR 97080 PH#:(503) 665-0101 FAX: 665-0497 CONTACT: EARL DAY k, BRAND/TRADE NAME: FORD; CROWN VICTORIA, EXPLORER, V6, 4X2 PRICE: SEE PRICING SECTION 1 TERMS: NET 30 1 FOB: FOB DESTINATION, FREIGHT ALLOWED CONTRACT PERIOD: NOV 17 1997 THROUGH OCT 30 1998 DAYS REQUIRED FOR DELIVERY: 120 DAYS ARO MINIMUM ORDER: ONE F TRANSPORTATION CHARGES: SEE ITEMS 5 - 6 1 OTHER CONDITIONS: STATE AGENCIES AND ORCPP MEMBERS INCLUDING WASHINGTON ARE ALLOWED TO PURCHASE FROM THIS PRICE AGREEMENT. MUST USE THE REQUIRED PURCHASE DOCUMENT. CHANGED COST FOR EXTENDED WARRANTY TO $3,425.00 ALL PURCHASE DOCUMENTS SHALL HAVE, SIGNATURES, DELIVERY DESTINATION - E OR PICKUP INFORMATION, PHONE NUMBERS, FAX NUMBERS. WITHOUT THE CORRECT [ INFORMATION DEALERS MAY NOT BE RESPONSIBLE FOR ANY DELAYS IN THE J ORDERING OF VEHICLES. 1 - - - - - - - - THE STATE AGENCY OR AGENCIES LISTED ARE REQUIRED TO PURCHASE FROM THE CONTRACTOR WHEN PURCHASING THE ITEMS LISTED IN THE PRICE SCHEDULE UNLESS AN EXCEPTION IS INDICATED. IF PRODUCTS OR SERVICES PURCHASED UNDER THIS CONTRACT ARE UNSATISFACTORY ASSISTANCE MAY BE OBTAINED BY SUBMITTING A PURCHASING PERFORMANCE REPORT (FORM NO. 125-3001) TO THE QUALITY ASSURANCE UNIT OF THE PURCHASING DIV. THIS CONTRACT COVERS ONLY THOSE ITEMS LISTED. DATE OF ISSUANCE: 11/15/1997 BID NO.: 10200044 97 I. f _ . , :I I- , STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 2 REVISION NUMBER: 002 COMMODITY CODE: 07006 PA NUMBER: 7501 f ITEM - 00001 UNIT - EA COMMODITY - 07006 PRICE - 518,543.0000 SEDAN, POLICE FULL SIZE, V8,4 DOOR Year : 1998 Make: Ford Model: Crown Victoria Style: P71 4dr Sdn Police Interceptor with/120P package THE FOLLOWING IS STANDARD EQUIPMENT WITH BASE UNIT: <<< MECHANICAL 4.6L SEFI V8 engine Unique calibration w/increased idle speed 4-speed electronically-controlled automatic transmission w/OD, OD lockout Brake-shift interlock 3.27 rear axle ratio HD U -joints w/3.5" aluminum driveshaft Distributorless ignition system HD 84 amp-hr maintenance-free battery w/battery saver HD 130 amp alternator Electronic voltage regulator Easy access labeled fuse panel Police accessory feed wires-inc: (1) ignition, (1) direct Courtesy lamp wiring Lower radiator air dam j Police level extra cooling Engine oil cooler Transmission oil cooler i Pwr steering oil cooler Coolant recovery system Viscous fan HD body-frame construction Front coil spring suspension Rear 4-bar link coil spring suspension HD suspension-inc: HD fromtrear springs, nitrogen pressurized shock 1 absorbers, front/rear stabilizer bars Low friction lube-for-life upper ball joints . P225/70VRI5 all-season SBR BSW tires Conventional spare tire & wheel HD 15" x 6.5" steel wheel rims Full wheel covers Speed sensitive variable assist pwr steering Pwr 4-wheel disc brakes Single stroke parking brake Automatic parking brake release w/manual emergency override ( '1 20.0 gallon fuel tank w/tethered fuel cap Dual stainless steel exhaust system i i STATE OF OREGON DEPARTMEI-IT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 3 REVISION NUMBER: 002 COMMODITY CODE: 07006 PA NUMBER: 7501 Scissors jack Primary plastic-head ignition key Single key locking system ff f - <<< EXTERIOR Solid Clearcoat paint RPO, w/anti-chip paint primer I Body-color B & C-pillars Concealed body-color bumpers-inc: one piece full wrap cover, bright insert Black body-side moldings (moldings are white w/white exterior) i Black rocker panel moldings Black windshield backlight moldings Body-color door/bright window frames Bright/center design grille Low profile dual aero headlamps Dual black fold-away remote control pwr mirrors Solar tinted glass Rear quarter windows Interval windshield wipers w/dual jet fluidic washer system Low liftover decklid design w/full reflective applique Theft resistant decklid latch Gas cylinder hood assists Lower body-side urethane protection <<< INTERIOR Cloth reclining bucket seats w12-way headrests, front armrests 16 ounce color-keyed carpet Driver-side footrest under carpet Color-keyed tilt steering wheel %v/mounted stalk controls for ` washer/wipers, hi/low headlamp beam, turn signal, flash-to-pass Analog gauge cluster-inc: volt, oil pressure, water temp, fuel level Electronic 0-140 MPH speedometer Trip odometer Headlamps-on reminder chimes Pwr windows Remote decklid release Manual air conditioning-inc: positive shut off registers Rear window defroster Side window demisters I Electronic AM/FM stereo radio-inc: (4) speakers, clock Large lockable, illuminated glove box w/dampened glove box door, f . embossed logo owner's pouch Defroster grille w/integral vertical ribs Cigar lighter in instrument panel center stack 1 Dual ashtray-mounted cup holders i J Day/night rearview mirror 12 ounce carpeting on lower door trim panel iI 1l 1 _ f _ STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 4 REVISION NUMBER: 002 f COMMODITY CODE: 07006 PA NUMBER: 7501 c Front door trim panel w/armrests/map pockets Easy access inside door release handles Rear ashtrays integral w/door panels Cloth covered sun visors w/retention clips Molded headliner w/o grab handles ' Dual beam 32-candlepower map lights Dome light Engine compartment light Luggage compartment light Inner/outer color-keyed one-piece scuff plates for front/rear doors Luxury luggage compartment trim Deep-well trunk design <<< SAFETY FEATURES Driver & front passenger air bag supplemental restraint system Fronttrear outboard 3-point active seat belts w/front comfort adjustment Rear door child safety latches Brake-shift interlock Dual note hom ITEM-00002 UNIT - EA COMMODITY - 07006 PRICE- $0.0000 THE FOLLOWING ARE OPTIONS FOR ITEM #1: SEDAN, POLICE FULL SIZE, VS, 4 DOOR COLOR CHART N/C FOR COLOR SCHEDULES SHOWN ORDER ORDER f CODE EXTERIOR COLORS CODE INTERIOR COLORS BA PRAIRIE TAN (CC/M) Y PRAIRIE TAN j F7 VERMONT GREEN (CC/M) Y PRAIRIE TAN FL TOREADOR RED (CC/M) Y PRAIRIE TAN 2 LIGHT GRAPHITE HB IVORY (CC) Y PRAIRIE TAN K1 LT DENIM BLUE (CC/M) D SLATE BLUE LD WEDGWOOD BLUE (CC/M) D SLATE BLUE NA FOREST GREEN (CC/M) Y PRAIRIE TAN 2 LIGHT GRAPHITE TS SILVER FROST (CC/M) D SLATE BLUE i • i. i STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES I PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 5 REVISION NUMBER: 002 COMMODITY CODE: 07006 PA NUMBER: 7501 UA BLACK (CC) Y PRAIRIE TAN 1 WT VIBRANT WHITE (CC) D SLATE BLUE Y PRAIRIE TAN 2 LIGHT GRAPHITE Stripe Color may vary with InteriodExteriorcobr combination. ABBREVIATIONS (CC) Clear Coat, (CC/M) Clear Coat Metallic OPTION CODES DESCRIPTION PRICE <<< EMISSIONS 428 HIGH ALTITUDE EMISSIONS 0.00 <<< PREFERRED EQUIPMENT PKG 122P PREFERRED EQUIPMENT PKG-inc: pwr door locks, speed control *GROSS* 414.00 DISCOUNT -267.00 NET 147.00 <<< SEAT TYPE E_ VINYL FRONT SPLIT BENCHNINYL REAR BENCH SEATS 0.00 I_ CLOTH FRONT BUCKETS/VINYL REAR BENCH SEATS 58.00 P_ CLOTH FRONT SPLIT BENCH/CLOTH REAR BENCH SEATS 80.00 aarrrtrarrrrrtrart►ar►aarrraartwa►aartrsrrtrtar►rrtart f( AFTERMARKET POLICE EQUIPMENT MUST NOT BE MOUNTED IN THE AIR BAG DEPLOYMENT ZONE. SEE {f BROCHURE #FPS-8602 FOR AVAILABLE MOUNTING ZONES-BUCKET SEATS MAY BE REQUIRED- I ►aaa►rtrtrtrr►■aawrrrar■»aarraart►rtartartarrar►rtaa <<< FREE FLOW OPTIONS I 553 ANTI-LOCK BRAKING SYSTEM/ELECTRONIC TRACTION- - j STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 6 REVISION NUMBER: 002 COMMODITY CODE: 07006 PA NUMBER: 7501 I i. ASSIST (N/A w/45D Limited Slip Differential) 690.00 I{4 153 FRONT LICENSE PLATE BRACKET 0.00 127 HEAVY DUTY RUBBER FLOOR MATS *replaces STD carpeting* (N/A w/1 2H or 12Q floor mats) 23.00 12H COLOR-KEYED FRONT CARPETED FLOOR MATS 27.00 ~ t. 12Q COLOR-KEYED REAR CARPETED FLOOR MATS 23.00 13V VINYL LUGGAGE COMPARTMENT TRIM *Deletes luxury luggage compartment trim* 0.00 41H ENGINE BLOCK IMMERSION HEATER 23.00 45D LIMITED SLIP DIFFERENTIAL (N/A w/999 Engine, 553 Anti-Lock Brakes) 85.00 j FLJ LOCKSETS,KEYED A LIKE, (price per each) 30.00 21A 6-WAY PWR DRIVER SEAT 321.00 58H ELECTRONIC AM/FM STEREO RADIO W/CASSETTE (REQ: 999 Engine) 165.00 589 ELECTRONIC AM/FM STEREO RADIO W/CASSETTE! CLOCK (N/A w/999 Engine) 165.00 PRE Antenna Cable (no hole in roof), RG58U (solid) coaxial radio antenna cable routed from truck left hand or right hand side and coiled 14/15 " forward of rear edge of roof panel. Excess wire coiled in trunk for hook up to customer equipment 21.00 PRC Antenna Cable (no hole in rc,)f), RG58AU (stranded) coaxial radio antenna cable routed from truck left hand or right hand side and coiled 14115 " forward of rear edge of roof panel. Excess wire coiled in trunk for hook up to customer equipment 21.00 PRU Auxiliary speakers and wiring, for use with standard radio speakers are mounted in right hand and left hand front doors and are connected to wiring which is routed to center of instrument panel with a 36" l coil of wire for customer connection to radio. Wire is coiled below center of instrument panel. 3.2 ohm-6 watt 44.00 i i j } I i f I STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 7 REVISION NUMBER: 002 COIF MODITY CODE: 07006 PA NUMBER: 7501 i PR9 Auxiliary speakers and wiring, for use with standard radio speakers are mounted in right hand and left hand front doors and are connected to wiring which is routed to center of instrument panel with a 36: coil of wire for customer connection to radio. Wire is coiled below center of instrument panel. 6.0 ohm-10 watt 44.00 PLN Auxiliary fuse panel, six circuit fuse panel located under instrument panel passenger side. Each fuse holder is capable of 20 amps maximum. Fuses not included. 39.00 (1) #10 gauge wire direct battery feed to (3) fuse holders (not to exceed 50 amps total) I. (1) #10 gauge wire direct battery feed to (3) fuse holders (not to exceed 30 amps total) Note: these circuits are connected to Police Package accessory feeds PLA Lamp, courtesy, inoperative, courtesy lamp circuits are non-functional at all 4 doors, so dome and courtesy lamps will not operate when doors are opened. Dome reading lamp controlled by headlamp switch or switch on reading lamp. 12.00 PLP Power door lock linkages and control knobs deleted (available with power door locks only) Rear door bellcrank, linkages and remote-control rear door latches deleted, packaged and shipped in trunk. When used with RPO power locks, this combination provides front operated power locks. (REQ. Police group 122P) 12.00 PLS Power locks, driver only control, power locks on all four doors operable only through driver master control switch mounted on driver's door panel. (rear door handles remain operational) (REQ. Police group 122p) 12.00 PLR Power locks, driver only control, power locks on all four doors operable only through driver master control f switch mounted on driver's door panel. (rear door handles inoperative) j (REQ. Police group 122P) 12.00 PW4 Power windows, driver only control, power windows in all four doors operable only through driver master i STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 8 REVISION NUMBER: 002 COMMODITY CODE: 07006 PA NUMBER: 7501 control switch mounted on driver's door panel. Power feed to other switches disconnected at . driver's switch. 12.00 I PW8 Windows controlled by driver & front passenger 12.00 r PRS Roof Reinforcement, reinforced lateral bar with extension plate to windshield header. Provides mounting of roof light up to 14" diameter and 25 pounds. Centerline of lamp approximately 24/25" from windshield header. 57.00 53M Radio Interference suppression bonding straps, this 62.00 option provides bonding straps for the following areas: 4 1. Hood to body (RE and LH) 2. Decklid to body (RH and LH) 3. Engine to frame 4. Exhaust to body (RH and LH) 5. Body to frame (RH and LH) 6. Radiator bracket to frame (RH and LH) 7. Engine to body RIGHT HAND: Spot lamps, are 6 inch industry standard, with 160,000 candlepower halogen bulbs. Sport lamps are A-pillar mounted and wired direct to battery and fused. Fuse is located in standard fuse panel. 151.00 (Districts must assure compliance with local { regulations prior to ordering) j PLC: Blue Trim, PLD: Tan Trim, PLE: Graphite PLI Spot lamps prep package, provides all components 80.00 PL2 necessary for dealer to install A-pillar mounted, PL3 purchased spot lamp kit from manufacturer. The components include: PL 1: Blue Trim PL2: Tan Trim PL3: Graphite trim 1. Access hole in A-pillar 2. Mounting bracket in place 3. Wiring and fuse located in standard fuse panel 4. Door edge reworked and trimmed 5. A-pillar moldings trimmed PLU Warning lights, deck lid lamps, provides wiring 120.00 switch and (2) 4" red alternate flashing lamps on f underside of decklid. k f STATE OF OREGON DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING DIVISION PRICE AGREEMENT SUMMARY PAGE: 9 REVISION NUMBER: 002 COMMODITY CODE: 07006 PA NUMBER: 7501 i i PLT Warning lights, package tray lamps, provides RH and 92.00 LH package tray with 4" red lamps which function with brake, turn and emergency lamps PW7 Wiring package, front, five circuit harness provides 57.00 ' (1) circuit to alternate flasher with (2) feeds for flashing lights. Additional (4) circuits for customer 1 connection. One end coiled on RH shock tower routes through dash panel with other end in a 36 inch coil at center of dash ( k% PW2 Wiring roof lamp - 10 wires (hole in roof), 24" of 65.00 grommetted wiring is coiled and taped to exterior roof panel. 48 inches is coiled on RH floor under the glove box. Box wires individually color coded (1) 1 1/4 " hole located 29" from header on roof CIL (2) #10 gauge wires (2) #12 gauge wires (6) #14 gauge wires DELETE: Decklid Release switch (located on driver side) Door Lockable (Ignition Controlled) See Codes Below CREDIT ONLY IF SPECIAL IGNITION ORDERED PDD Blue Trim <33.00> ttft PDE Tan Trim <33.00> p PDF Graphite Trim <33.00> I PCD Silicone Hoses/for water system w/aircraft clamps 172.00 LEFT HAND: Single Spot Lamp. Light (See code Below:) PLF Blue Trim 151.00 PLG Tan Trim 151.00 PLH Graphite Trim 151.00 Dual Spot Lamp, Light R/L (See code below) 1 PLI Blue Trim 300.00 PLJ Tan Trim 300.00 PLK Graphite trim 300.00 UNDERCOAT 75.00 MANUALS: Body/Mechanical Parts Listing 85.00 Shop Maintenance/Repair Instructions 211.70 Emissions 168.86 ~J Electrical Schematic 31.68 f 1. - t~ ___..ei