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City Council Packet - 03/18/1997 ,,,,ss h.~.xu, " - - - S' kLa~ y" y `r' f'. I r ~i J f z~'.xs- '~w~1,($ y'" 4- F?_T' ° r;' L4 f xd' } r d r °K1. rn •«~]L:,"~'~ rti{s'+`~."+~ „`dcWp ..4 73 Kf v s d4u'k'~^. a3~ d ~ +5^' J k:.~5 i„9f Z"_: cam'` +p rp 7',~a _ g~y E`~ h Y~1 J.. :nr~ k4354M '4:~.~ ny r t ! Y~ t # 's v it}'''°,fdSb. c` c~ 6 ai d G~ s,'"~ . kt T'P'~ rtK ~,yr ..r r~ ~K . xl `^.°+r r Y ~ Sr.f~i yr tiy'~ .i fil• ~ r ~ Y •s},~iy* A t ~V+"1~ r [ . ~a `A 7vq) y v c , 5. ry T ~r ,<,t tyr ) v F `l~efin~c'~,Y..>~~.J uS..:ta ,A.,.:s .A,~''.y._r... .rrsuc......~h.;.l .1,_ ..4,, x .~1.._..J Pai.yP.:.i~r".,£.w....:z~~pv.~~~~~~vY,~h~•v:rG':~ J x' .s aa^9s t1r.i.i N c"k { ~~`t`F{ 1y°~ Y i'C2. fis 6F'~y'3 _ Vii" sf,•l9~`" 90a"' 1. ~~j ~,,F ..tt~~ ~ fry ~S r c^ i ~ y.- ~ ~ s ~ ' 3 Y t ~^i i ICJ ~r, ~t`~F 'ic` ✓"d~ ~ c `Y ~ ''FGA rt k'4. Yti ty~~ j`~x i as t r t~~ ~ _ ~ a o r 3• r /n,,, r o-, r.xru 4fi f~. ;~-1 ~c s, rSc-t'$F1 4' x t rr~t r1 ,r a ~'~ex~2~~~~f-r F ~S°~;~-'t'"'' t-X. ~ l,~}z . F ~•r~~i4tY a ~..5~ ~ ' ~R t ti , ~ ~ X'~~~~ ~ ~F ,~4 ~7.~,~ y a • w of , w-` . s ,y S 3f ;.u~i'$.#~ ~,i`,~',~~.G d * t'o:z`.~ •~j'r`"}l.j ~~r~ ~'~nD ~L Crr - i ~v,~ a.n+. n r '~9^U^e~ .;,i~~~~ •Y rT y+ _ s' ~1 . 1 V L 4 r ~~:t.b~ c ~ ~5'~s•.S,~r'~ '{f~ ~c~'S-~5~ ~ ~.•Y,~ i~~~,~-~r~„3r'Y ~~«Y ` ~.y ~,:.a..ska. .r`.'SA:,.........~..s ~,.~..,.~e.rStr3...........s....rw~.l.:..S....~.3~:..u. .o . e~ 1 ~ I f. REVISED A CITY OF TIGARD PM r($I VD b "0' PUBLIC NOTICE: Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon re,-u---t, the City will. also endeavor io arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and d Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is t important to allow as much lead time as possible. Please notify the City of your i need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone I numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA j COUNCIL AGENDA - MARCH 18,1997 - PAGE 1 L - d 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING MARCH 18, 1997 ( • (Times are estimated) 6:30 p.m. I . WORKSHOP MEETING 1.1 Call to Order 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications/Liaison Reports 1.S Cali to Council and Staff for Non-Agenda Items 6:30 p.m. a 2. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), ex (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 7:30 p.m. 3. DOWNTOWN TIGARD (CENTRAL BUSINESS DISTRICT) CONTINUATION OF DISCUSSION FROM MARCH 11, 1997) 8:30 p.m. 3. MEASURE 47 UPDATE i . • Finance Director 8:4S p.m. 4. COMPUTER NETWORK UPDATE • Computer Network Manager 9:1 S p.m. S. NON-AGENDA ITEMS 9:30 p.m. 6. ADJOURNMENT f:1adm\cadry\cn\9703 1s.da f COUNCIL AGENDA - MARCH 18,1997 - PAGE 2 i ~ - 1 i 1 Agenda Item No. 1 ! Meeting of- TIGARD CITY COUNCIL MEETING MINUTES - MARCH 18,1997 i > WORKSHOP MEETING Meeting was called to order at 6:30 p.m. by Mayor Jim Nicoli Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Rohlf, and Ken Scheckla. ~ I I Staff Present: City Manager Bill Monahan; Computer Network Manager Paul deBruyn; i Community Development Director Jim Hendryx; Asst. to the City Manager Liz Newton; and . j City Recorder Catherine Wheatley. > EXECUTIVE SESSION I The Tigard City Council went into Executive Session at 6:30 p.m. under the provisions of ORS 192.660 (1) (d), (3), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. > Executive Session adjourned at 6:42 p.m. > URBAN SERVICES TRANSFER Bill Monahan, City Manager, reported the results of the Friday staff meeting with Washington County regarding the urban services transfer. The County has increased their upfront funding from $150,000 to $215,000. City staff continued to ask for clarification on how the County would make the City whole. They agreed that both the City Council and the County Board f needed to see a final intergovernmental agreement document; it should be ready by next Tuesday, when both the City and the County have scheduled hearings on it. The County j expressed concerns about the insurance provisions but did not get the latest draft to the City in time for staff review prior to the Council meeting tonight. I Jim Hendryx, Community Development Director, presented the times Pam Beery, Legal Counsel, would be available to meet with the Council to answer questions on the IGA. Mr. Monahan recommended that staff write up a memo explaining what the IGA did and did not accomplish, and their reasons why they thought it would be beneficial to the City. The Council approved the recommendation for the staff memo. In response to a question from Councilor Scheckla regarding equipping the new employees, Mr. { Monahan explained that the County was not transferring employees or equipment. He said that i the County was providing $215,000 for start up costs. This included the costs of transferring f records and making County records compatible with the City system, leasing vehicles (possibly j from the City of Portland which has excess vehicles), and purchasing computers and office furniture. i CITY COUNCIL MEETING MINUTES - MARCH 18, 1997 - PAGE I { i I Mr. Monahan raised the space issue. He reviewed the recommendation brought by staff last week to purchase a triple wide manufactured unit to house the engineers while putting the building inspectors in the old engineering module, as well as the other options brought up during the discussion. He reported that he met with Kim Brown of Interfaith Outreach Services. { Interfaith would not be able to move onto their new property for two to three months even if all went well with their land use application. He said that Kim indicated that they would move into space rented for them by the City but preferred not to. Mr. Monahan reported that the cost of renovating the Interfaith building was $50,000 to $60,000 and expressed concern at investing that much in a remodel when their long-range plan included tearing that building down. He reported on the site visit to the USA building. While one end of ! the building had nice office space, the other end would require major remodeling for offices. i Also there were only 45 parking spaces available at that facility. He said that neither the Interfaith building nor the USA building were necessarily good short-term solutions. 4~4 1 t Mr. Monahan reported that staff met on Monday to discuss the space situation. He presented the i resulting recommendation to rent or purchase a double-wide modular office to place next to the engineering module to house the building inspectors. He noted that a major consideration was the need to keep the City Hall functions within close proximity to one another, both for customer convenience and the department interrelationships. 1 Mr. Monahan noted the question of whether to purchase a unit with restrooms or without j restrooms. He explained that the City Hall restrooms were currently overloaded and that the building and the HVAC system needed to be cleaned; he mentioned that some offices had mold problems. The estimated cost of a new double-wide unit without restrooms was $51,000; adding on- site preparation work and other fees raised that cost to $69,300. The estimated cost of a unit with restrooms was $56,000 with an additional $7000 in site preparation work for an f estimated total of $81,300 ($12,000 more than without restrooms). While the units could be leased for $1500 to $1800 per month, the cost of a lease longer than three years exceeded the purchase price. Mr. Monahan recommended purchasing a unit over leasing it because of the City's prior I experience of first leasing, and then buying the engineering module seven years ago for a total cost of $56,000. He noted the usefulness of having the extra space of the module available in implementing a long term space plan. He recommended buying the unit with restrooms to help alleviate the City Hall problem. Councilor Hunt asked why staff was backing away from transferring staff to the Water Building. Mr. Monahan reported that he presented the request to the Intergovernmental Water Board (IWB). While Durham and King City supported the request, the Tigard Water District representative requested that Mr. Monahan present it to the District directly. He explained that by moving the four long-range planners and Mr. Hendryx and his assistant over to the Water Building, they could free up space in City Hall to put in sufficient modular offices to maximize the capacity of the City Hall building. He spoke against moving Mr. Hendryx because he wanted Mr. Hendryx to supervise the new employees, and noted Nadine Smith's concern that long-range planning worked closely with other departments also; however, staff could live with that option if necessary. ~ i ! CITY COUNCIL MEETING MINUTES - MARCH 18, 1997 - PAGE 2 j i I 7 3 i Councilor Hunt asked why they were buying a new building if they weren't using the building r they already had. Mr. Monahan reviewed the space-needs pressure created by the addition of j the urban services employees. Councilor Hunt asked what the $215,000 paid for. Mr. Hendryx said it was intended to cover 1 the capital costs of the transfer and the employee costs for two months. Mr. Monahan explained that the County has structured its application fees to cover all expenses for running the service; the revenue should cover Tigard's expenses over a year's time. If it did not, then the City would 1 present the County with a request to make up the difference. However, the County would prefer that the City increase the fees to cover the loss as opposed to giving the City a lump sum. ' s f In response to issues raised during Council discussion, Mr. Monahan said that the agreement i` j signed by the County Commissioners would be binding on future Commissions unless both the City and the County agreed to make changes to it. He said that there would be two dedicated funds: the current building fund dedicated for City building division activities, and a new dedicated fund for the urban service activities. He mentioned that providing street maintenance services in this area would be put off until November. In response to an inquiry from Councilor Hunt, Mr. Monahan explained that the entire HVAC system needed cleaning, and spoke to establishing a maintenance cycle to take care of the building properly. Councilor Scheckla asked if implementing the urban services transfer on May 1 would impact I the current budget. Mr. Monahan explained that, if the Council approved the IGA, they would -ti Council would need to consider a budget resolution to authorize the staff to use the $215,000 transferred from the County for the start up costs, authorize the new position of Building j Supervisor, and consider increasing the Building Official's salary to reflect his increased responsibilities. Mr. Monahan reiterated his recommendation to get the unit with the restrooms. He said that he would talk to the Tigard Water District on March 31. Mr. Monahan asked for clarification in direction, stating that he had understood that the Council wanted the transfer to happen by May 1; staff needed to begin the set-up work now to meet that deadline. In response to a concern from Councilor Hunt, Mr. Monahan suggested placing the order for the j modular building with the ability to cancel it next Wednesday if the Council did not approve the IGA. He confirmed to Councilor Moore that even if the Council did not approve the IGA, they could use the new modular. Councilor Hunt expressed concern at approving a building expansion for one department when they already turned down a building expansion request for the police department. Councilor Moore commented that he trusted staffs ability to have Tigard made whole in this urban services transfer agreement. He supported ordering the unit with the option to cancel on Wednesday. Councilor Rohlf supported ordering a unit with restrooms. Councilor Scheckla indicated that he did not want to vote on anything without reading the contract. Mayor Nicoli spoke for ordering the unit. CITY COUNCIL MEETING MINUTES - MARCH 18, 1997 - PAGE 3 i i i ~ 1 s~ Mr. Hendryx noted that the County and the City scheduled hearings on the IGA for the same r - ) night. He said that staff could represent the City at the County meeting. He noted a public a information meeting on the transfer to be held this Thursday at Christ the King Lutheran. y Mayor Nicoli reported that he spoke with County Commissioners last week about informing the public that this transfer of urban services came out of the County's long-range planning begun five or six years ago, and the reasons why it made sense for Tigard, the County, and the region. 1 > DOWNTOWN BUSINESS DISTRICT i Mr. Monahan directed attention to the two memos in the Council packet, one from Mike Marr of the Downtown Merchants Association listing their areas of concern, and one from him i I summarizing the outstanding issues from staff's perspective. Mike Marr, Downtown Merchants Association, reviewed the first item of concern: parking. He mentioned that the code required new construction or change of use to provide one parking t space per 50 square feet of retail use but did not require non-retail uses to address parking at all. Mayor Nicoli noted the elimination of parking requirements by the City of Portland in the NW 23` area as an incentive to redevelopment, though no existing parking could be removed. (Mayor Nicoli recessed the meeting: Emergency medical situation.) Mayor Nicoli reconvened the meeting. Mr. Monahan suggested sending the concept of eliminating parking to the Code Rewrite i Committee for investigation. He noted that it did work in some successful areas. Mr. Man mentioned that residents in the NW 23`d area had to struggle constantly for parking space, and that this was not a "utopian" solution. He spoke for looking at the entire picture of parking in j downtown Tigard. I} The Council discussed parking in the downtown. Mayor Nicoli commented that no parking requirements might be a short-term option to revitalize the downtown while working on a long- range solution. Councilor Scheckla pointed out that NW 23`d had regular bus service. Councilor Rohlf spoke for looking at the concept as a means of getting things going. Mr. Man noted the request for no parking on the curb lane turning into the post office to alleviate the congestion. Mayor Nicoli asked that the Engineering Department investigate the situation and return to Council with a recommendation. Mr. Man commented that the post office was an asset to the downtown because it brought people down there. In response to Councilor Rohlfs question on whether or not people stopping at the post office did any other business in the downtown, he said he thought that anything that drew people to a particular area was an asset because it created general public j awareness of the downtown. He mentioned relocating municipal facilities, such as the library, i closer to Main Street for that reason. j Mr. Man reviewed Item 2 on his memo: a four-way stop at Burnham and Main. He t. commented that the temporary stop signs put up by the City during flooding made a significant 1 ' CITY COUNCIL MEETING MINUTES - MARCH 18, 1997 - PAGE 4 j i t i i i • I L~ I i i 1 a , improvement in the traffic flow on Burnham Street and Main Street. He recommended doing a I study of this inexpensive solution. He said that he understood that the street was wired for a signal when Main Street was redone but that the previous City Engineer had advised it would t cost $150,000 to signalize that intersection the downtown merchants disagreed that it would cost that much for the type of signal they wanted. The Council discussed the request. Councilor Rohlf noted that the closure of Grant Street for j six to eight months would reroute traffic to that intersection. Mr. Monahan recommended t asking Engineering to look into the suggestion, concurring that it would be a low-cost solution to the congestion problem on Burnham. Mayor Nicoli commented that a stop sign at both Tigard and Burnham might be too close together, and suggested a stop sign at Commercial rather than at Tigard. Mr. Marr noted Item 3 of his memo: creating a city block. He commented that they did not have traditional city blocks in the downtown but they perhaps could create one if they extended Ash Avenue from Burnham across the tracks to Commercial. He spoke to considering the impacts of such an action on adjacent property owners. Mr. Monahan said that this item could be looked at in the downtown study. Mr. Marr noted the previous mention of Item 4, to locate public facilities in the Central Business District to draw people to the downtown. He explained that the intent of Item 5 was to use the zoning and development codes to guide new construction or remodeling toward older styles to maintain the "vintage design look" of the Central Business District and to enhance pedestrian ; friendliness. He cited Willamette as a community remodeling building facades in such a fashion. Mr. Monahan noted that this item was appropriate for the downtown study also. _ Mr. Marr reviewed Item b. He cited Gresham's curbouts as effective pedestrian friendly i ' i elements and the lighting as an attractive streetscape element. He mentioned that PGE had an approved "antiquated" street lamp that looked very nice. He noted the importance of lighting in establishing the ambiance of a community. The Council discussed the PGE lights. ; Mr. Marr mentioned that there were many ways to get public/private funding partnerships (Item 7). He noted the presence of three railroad tracks in Tigard and spoke to Tigard becoming involved in the discussion of a commuter rail from Beaverton through Tigard to Wilsonville (Item 8). He mentioned that the lessee of the rail-lines was interested in that discussion. Mayor Nicoli said that Tigard helped start that discussion and was involved in it. Mr. Marr mentioned the clutter near the railroads and described his vision of a community project to clean it up and plant low-maintenance ground cover to create a parkway through there. Mr. Marr mentioned the discussion the previous week on Item 9, taking a proactive stance in directing what types of businesses came into the downtown. Mayor Nicoli suggested revising the zoning codes to zone outright what businesses were allowed in the downtown . The Council discussed the issue. Councilor Scheckla spoke to leaving it alone, citing a liquor store on Main Street that was a well-run business. Councilor Moore pointed out the difference between a retail establishment selling liquor and a drinking establishment, noting that it was the latter which the Mayor was concerned about. CITY COUNCIL MEETING MINUTES - MARCH 18, 1997 - PAGE 5 i { I t L~ 1 j Mayor Nicoli said that Item 10, the historic district, could be put on the downtown study. The I Mayor agreed that the Council needed to make a decision on Item 11, the reader board. Mr. 's Marr said that Chuck Woodward was the one most interested in that discussion. 1 Mr. Monahan suggested taking the proactive zoning discussion to the Code Committee for review. He said that the consultants had experience with these types of issues. { The Council discussed the reader board. Mr. Monahan stated that he has informed the Association that he did not support the reader board. He mentioned that ODOT did not want it ` on their highway and that the police did not support it. Councilor Moore commented that the reader board detracted from the "historic" look of the downtown. The Council agreed by consensus not to put in the reader board. Mr. Monahan noted the problems of the traffic island, especially for big trucks. He recommended asking the engineering division to review the situation to determine the need or if I the island could be moved. Mr. Monahan recommended discussing the $31,000 with the Association at some time. He recommended holding off on the parking lot at the feed and seed store. 4. MEASURE 47 UPDATE Wayne Lowry, Finance Director, reported that the House Revenue Committee has approved sending HJR 85 to the Senate Revenue Committee for consideration. He expected that it would i be on the May ballot. Mr. Lowry presented a comparison of Measure 47 and HJR 85. He said that HJR 85 was intended to fix much of the illogic created by trying to implement Measure 47. The House I committee found that Measure 47 impacted many tax processes and laws; they rewrote portion I of the tax code to essentially "clean up" Measure 47. i Mr. Lowry stated that under Measure 47, Tigard would lose $2.5 million a year (35% to 36% of next year's pre-Measure 47 tax revenue), provided bonds were not in the base. He noted that the Attorney General opined that bonds could be in the base. If that happened, then Tigard stood to lose $1 million under Measure 47. He said that he thought the Revenue Committee would return to implementing Measure 47 once HJR 85 was on the ballot. Mr. Lowry explained that HJR 85 took the levy authority for 97/98 and divided it by the 95/96 assessed values, less 10% to get a tax rate. That tax rate was the rate forever, and it eliminated tax bases. The assessed value for commercial and personal property was handled the in the same manner. The only exemptions were for Portland police and fire pension and hospital tax levies. Under HJR 85, Tigard would lose $750,000. Councilor Scheckla asked what would happen if HJR 85 was voted down by the people. Mr. Lowry said that Measure 47 would take effect. He said that he thought that the legislature would make the hard decisions regarding Measure 47 and implement it. If HJR 85 passed, then Measure 47 was repealed. If it didn't, then Measure 47 was the fallback position. CITY COUNCIL MEETING MINUTES - MARCH 18, 1997 - PAGE 6 f 1 1 3 Councilor Scheckla asked what the effect would be on Tigard's budget process. Mr. Lowry said that they were using the $2.5 million as their assumed loss. While he hoped that HJR 85 would R pass, he doubted that it would. a The Council discussed the possibility of HJR 85 passing. Mr. Lowry said that it was a revenue neutral bill and did not fall under the Measure 47 voting requirements. If it passed, then staff j would add back in to the budget some of the items they took out, including police officers. He i mentioned that Measure 47 allowed jurisdictions to bond police cars. He recommended doing so to avoid taking money out of the operating fund. Also HJR 85 ignored the annexation issue. If it passed and Measure 47 was repealed, then that issue (pertaining to annexations) went away. i Councilor Moore commented that the entire tax system was broken, and that the legislature k needed to look at the entire picture instead of only one piece of it. E f Councilor Rohlf expressed concern that a bill put together so hurriedly would have "slop" in it. Mr. Lowry concurred. 5. COMPUTER NETWORK SERVICES UPDATE Paul deBruyn, Computer Services Director, distributed an outline of his report, noting that this was the six-month update. He reported that the City of Tigard now had a Webpage on the World Wide Web which provided a great deal of information about the City and the departments. Mr. Monahan commented that Councilor Rohlf's question about correlating the use of the Webpage with a decrease in counter and/or phone calls would be a good thing to do. It might result in not expanding the switchboard operation if enough routine questions were handled through the Webpage. Ms. Wheatley concurred with Councilor Hunt that a general article on the Webpage in Cityscape would be helpful. She pointed out that they did feature a different department webpage every month in the newsletter. Mr. deBruyn noted a marked reduction in communication time resulting from the highspeed f Internet connection the City obtained through an IGA with a Washington County consortium. He mentioned a feature that allowed citizens to ask the Police Chief questions to which he privately responded through his a-mail. Mr. deBruyn reported an increase in employee efficiency and system reliability as they have completed replacing all the older computers in the City with a mix of 486s and Pentiums. As the 486s were phased out for desktop use, they would be put to other dedicated uses or as emergency backups or as training machines. He noted a gradual trend towards the use of Windows NT, citing the new accounting and court system software. i Mr. deBruyn mentioned increased public access at remote sites to tap into routine information, including any permits that could be routinely issued. He noted the Internet access terminals in the library and the permit system access terminal in the City Hall lobby. Mr. deBruyn explained a shift in training procedures from classroom instruction to self-paced training with a resident instructor serving as a "proctor." He mentioned the use of dial-in to the CITY COUNCIL MEETING MINUTES - MARCH 18, 1997 - PAGE 7 i I i network by the Council and staff, and investigation into wireless communication and modems. j With wireless technology building inspectors and police officers could file their reports and access networks from the field; several demonstration projects were underway and the technology showed great promise. ! Mr. deBruyn reported that they completed wiring the Water Building auditorium for voice and data transmission for the Emergency Operations Center. Mr. deBruyn pointed out the upgrade in systems software. He said that the Springbrook system used by Accounting and the Municipal Court would has had problems but the current software upgrade should resolve that issue. Computer services is reviewing plans for wiring to the proposed modular building to house some staff involved in the transfer of urban services project; however, they have not actually done any work yet. ' F In response to a question from Councilor Hunt, Mr. deBruyn stated that his staff consisted of himself, a network technician, and a part time telecommunications analyst. They supported a system of over 200 computers where the industry standard was one technician per 30-50 computers. 6. NON AGENDA ITEMS Mr. Monahan noted that he would be on vacation next week but would attend the City Council meeting. 7. ADJOURNMENT: 9:28 p.m. ~ J 1 Attest: Catherine Wheatley, City Recorder ' C a r, City o igard ate: ~~a a i/7 is\adm\cathy\ccm\970318.doc I CITY COUNCIL MEETING MINUTES - MARCH 18, 1997 - PAGE 8 i - REct QQMMUNITY NEWSPAPERS, INC. Legal P.O. BOX 370 PHONE (503) 684-0360 Notice TTB 7 5 6 MAR 17 1997 BEAVERTON, OREGON 97075 TIGARD Legal Notice Advertising CITY OF "City of Tigard 0 ❑ Tearsheet Notice 13125 SW Hall Blvd. ❑ Duplicate Affidavit °Tigard,Oregon 97223 Accounts Payable 1 I AFFIDAVIT OF PUBLICATION 1 STATE OF OREGON, ) j COUNTY OF WASHINGTON, )ss' ! f Kathy Snyder i being first duly sworn, depose and say that I am the Advertising ! Director, or his principal clerk, of th gard-Tna 1 at-i n -Times N a newspaper of general circulation as defined in ORS 193.010 SS1 and 193.020; published at Ti Bard in the afq, V ICouncildt7orksh pe a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: 3 March 13,1997 Subscribed and sworn t before me this 3th day of blanch, I OFFICIAL SEAL ROBIN A. BURGESS t! Nota ublic for Oregon NOTAR, BLIC -OREGON COMM .~ON 110. 024552 111 My Commission Expires: MY CO . :!SSION EsPIflES MAY18.199 AFFIDAVIT I The following meeting highlights are published for your information. Full agendas may be obtained from the City Recorder, 13125 S~ W. Hall Boulevard, Tigard, Oregon 97223, or by calling 639-4171. CITY COUNCIL WORKSHOP MEETING March 18, 1997 - 6:30 P.M. TIGARD CITY HALL-TOWN HALL 13125 S.W. HALL BOULEVARD, TIGARD, OREGON Meeting Topics include: > Executive Session > Update of Measure 47 - > Update on the Computer Network _J T-I'8756-Publish March 13, 1997. i - f Tigard Downtown Merchants Association A Not for Profit Corporation (503) 624-2975 12420 S. W. Main Street Tigard, Oregon 97223 starch 11, 1997 ,l Honorable Mayor and City Council f Subject: Tigard Central Business District Visioning a The Association has prepared a broad list of items for consideration jointly with the Council. The fact that these items are listed should not be taken as unanimous agreement by Association participants as to their importance or priority. There are many mixed } feelings about what our Central Business District improvements should focus on. 1) As we saw during the tour of other communities, there are different approaches to ; . addressing parking issues. Recognizing the existence of benefits and costs associated ! with each, we find that current zoning and code requirements can be very restrictive i on growth and improvement if not outright prohibitive. i In the overall discussion of parking, should private development of new buildings take place, there is recognition that placement of building to the sidewalk with parking at the rear will accomplish more pedestrian friendly downtown streets. Feelines continue to run stron- by some that in certain locations, time s, t me restricted 1 parking should be strictly enforced by the City. Voluntary compliance, particularly by employers and employees, does not work in certain instances. 1 f It is suggested that there be 'No Parking' posted on Main Street between Commercial I Street and the first Post Office drivewav during heavy traffic times, such as 3:00 PNI to 5:30 P.N1 daily and the Christmas holidays. I ll ~ ~ r 2) The Association continues to feel that Main Street is ready for traffic control at the intersection of Burnham and Main. Recently, there was an occasion for temporary stop signs to be placed at this intersection and it seemed to accomplish what we feel is needed: slower traffic and better traffic flow. We propose a multiple month experiment with temporary four way stop (accommodating the vehicles moving in and out of the Main Street Car Wash as well) to evaluate the ramifications; then, if it works, proceed with a simple four way flashing red light equipped with emergency vehicle controls. We feel this can be accomplished with cost efficiency and support from the Tualatin Vzllev Fire & Rescue. j ! Tigard City Council March 11, 1997 Page 3) One of Tigard's drawbacks is the lack of a street grid; Main Street traffic cannot easily circle" without traveling clear to Hall Blvd. The suggestion is to connect Ash Avenue at Burnham with Ash Avenue at Commercial. This would involve creating a railroad crossing but doing this is not an impossibility. It should be noted that this idea is mentioned without researching implications on existing properties. 4) With recognition that public facilities, such as the Post Office, bring people to downtown, if the City should find occasion to relocate arty of it's facilities, consideration should be given to the center of the Central Business District as possible. The library would be one example of a public facility enhancing our downtown area. 5) In the effort to protect some of the small town, old town flavor, building design restrictions and/or guidelines could be helpful. Certain types of construction may be very harmful to the aesthetics and the ambiance which we have a tremendous E opportunity to build on. Additionally, requirements that building be built to the sidewalks, pedestrian friendly windows, square footage restrictions, etc. can set the stage for what our town will look like in twenty or more years. l i 6) In one community, we saw curb outs and street lights which create a pedestrian friendly atmosphere where people like to walk and feel safe about it. j 7) Different projects, endorsed by our community, require funding. Not all can be born by the taxpayers nor by the local property owners. In each area of consideration, research may find that tax incentives, low interest loans, economic improvement districts, local improvement districts, etc., could be used to provide necessary money for the projects and/or encouragement of investment. i 8) With the apparent new ownership of the part or all of the railroad right of way thru Tigard. we might find new cooperation in an effort to clean up the right of way with j nice looking ground cover and trees (a parkway, if you will). There is presently conversation about developing a commuter rail from Beaverton to Wilsonville along these tracks with a possible stop in downtown Tigard. it would be good to participate in this process given the many benefits Tigard might enjoy. 9) There is the ever present concern for what types of business might find our Central Business District attractive. Can we be proactive in zoning and codes to encourage businesses where we would take our families and friends, or must we wait for the undesirables to find us like thev have some of our neighbors with more gambling, drinking, nude dancing, `C-rated materials and other non-family style activities. i F7' 16 Tigard City Council oP~ March 11, 1997 Page 3 10) A healthy discussion of the benefits and costs with designating our Central Business - District an Historical District with the restrictions that would accompany it. 11) The previous suggestion for a Reader Board is still alive with varying support. i Resolution of this matter needs to be finalized. As stated, many of these ideas are presented with varying amounts of support and a ~ 1 multitude of reasons for or against. Combined with the diversity of thought is the usual amount of apathy or complacency by some. These ideas are presented by people who are motivated by a sense of being part of i special place, a community; they have given their time and energy to making our I community a better place. But within the Central Business District there are others i motivated by self interest and making money without consideration for the impacts it has on others. It does make it difficult to have progress when not all will give a little for the jj benefit everyone. We are hopeful that this City Council can envision a community they will be proud of for many years to come and assist us with the necessary actions, if not taking outright leadership to do so. Tigard Downtown Merchants Association t I I i a ~!c _l' Agenda Item No. -"If Meeting a NIIEMORANDUM CITY OF TIGARD TO: Honorable Mayor and City Council , FROM: William A. Monahan, City Manager f DATE: March 4. 1997 j SUBJECT: Study Session Discussion with Downtown Merchant's Association j Council last met with the Tigard Downtown Merchant's Association in the Fall. In November a tour of several downtown centers in the Metropolitan area was held. Several members of the r'^Association.' City Council, and staff viewed successful revitalization efforts and gained ideas 'for application in Tigard. The Association will meet with Council in a study session format to discuss the text steps in our joint efforts to address the needs of the downtown. The downtown area continues to be a focal point of the City, although no definitive plans or directions have been established. During the study session, I propose that the following topics be d'tscusaed with the Association: 1. Council's goal to determine a direction for the downtown. What role should i the Association play? II 2 Whether the reader board proposed by the Association should be permitted and funded by the City. The Association originally proposed that the reader board be located on City property, paid for by the City, and used to advertise not only downtown businesses but any business in the City, as well as community events. The proposal has been discussed with Council on more than one occasion. The latest proposal calls for the reader board to be installed without expenditure of City funds, with the City having the option of acquiring the board after it has proven to be useful. i I . L J Memo to Council March i, 1997 Page Two :i City departments (Police, Risk Management, Finance, Public Works), as well as ODOT have expressed concern about the use of a reader board facing Pacific Highway, in the vicinity of Main Street Park. Harold Lasley, Manager of { ODOT's Sylvan office, has advised our staff that an electronic reader board would not be allowed at any location along Pacific Highway. i A decision on whether to continue to pursue the reader board is needed. i 3. Street impro%Tmetus in the downtown. Improvements have been made over the past few years on Main Street and Council. - The merchants propose that S..oftns and Burnham be considered for improvements in future CIPs. 4. Approximately $31,281 remains of the original 550,000 allocated by Council for Association projects. The Association and Council should discuss what f expenditures are expected in the coming year. f 5. The center island on Main Street by Tigard Street has received mined reviews - - from motorists and City departments. The Association has proposed that a ; water line be run below the street to the island to allow for easier watering of plants in the island. A preliminary discussion point is whether the island should remain or be removed. 6. During construction activity related to the Main Street resurfacing, a temporary three-way stop was created at Burnham and Main. Over the past few years the Association recommended installation of a three-way flashing light at this intersection. The recent use of stop signs has shown that signs may be a cheaper alternative to the flashing light and result in improved traffic flow. { t Should stop signs be pursued as the solution to this problem until a traffic signal j is warranted at this locations? 7. Once the Tigard Feed and Seed Store is removed by the Chamber of Commerce. the Ci will be able to construct a municipal parking lot on the City portion of the land purchased from the railroad." Limitations on City revenues have reduced the priority for this project. Is there reason to move this project ahead on the City prioritization list of projects? i i Memo to Council iw'%titarch 4. 1997 Page Three Attached are the following: • October 30, 1996 letter from Mike Marr. explaining the 181sSi board proposal. j • Staff concerns about the initial reader board proposal: { (a) Ron Goodpaster's memo - November 22, 1996. (b) Wayne Lowry's memo - November 4, 1996 { u. { • Letter dated September 26, 1996 from our insurance agent of record, David C Scherman of J. G. Newman Co. addressing issues of potential claims that could arise if the City owned the sign located on City property. i . WAM\jh -attachments f j Tigard Downtown Merchants Association f1 A Non-profit Corporation 3 3 (503) 6242975 12420 S. W. Main Street t Tigard, Oregon 97223 3 October 30, 1996 Mr. William Monahan i ! City Ardminismator City of Tigard 13125 S.W. Hall Blvd r... Tigard, Oregon 97223 Subject: Reader Board Dear Bill, t Following the last meeting with City Council wherein the Reader Board was discussed, consideration was given to the amount of information Council fek they needed in order to further review the idea It was determined that the time required to gather that data„ along with some other considerations, was significant. The conclusion we came to was that it rc, might be better to dhow Council how it has worked, not how it will work. i~ f Here is a new proposal Thz Mei chants Association has received a preliminary offer by i ' which the Reader liu:trd will be financed with private funds. All that the City would be t asked for at this time id a long term lease of property (less than 100 square feet on the l park site at the xiuth end of Main Street) for S 1.00 per year. It also would be requested t that permit and liccw ing fees be waived. naturally all code requirements will be adhered to. The Tigard Downtown Merchants Association would take responsiblity for the I . operation of the Reader Board, probably in cooperation with the Tigard Chamber of Commerce. Use of the Reader Board would be for any and all, with certain limitations applied. All users must provide proof of proper registration (Federal Identification. City License where appropriate, etc ) Commercial use of the Reader Board will be limited to 35% of operational time :iic b-Azince 650'o being devoted to non-commercial use. i.e. City. schools, and nun-pi outs such as the Cancer Society, etc. At a later date, folhm in a period of time for the operational financial data to be accumulated. the (1;~ %%ould be offered the opportunity to purchase the Reader Board at cost plus reasonahie :nteruNt It is still the intent that net proceeds from the operation of the Reader Bo:u d ,ill ite distributed amongst the Tigard Downtown Merchants Association. the I'ig:ud Chamber of Commerce (assuming their involvement operationally). and the Citv of Tigard. j William A. Monahan I October S. Page 2 If you determine that Council is 'waling to consider this proposal, we will be happy to I work out the required details with you. Please let us know if you have further questions. Thank you for your cooperation. { f FZ Michael Marr Board of Directors f Tigard Downto%%n \lerchants Association I . i j I i MEMORANDUM I TO: Bill Monahan City Administrator FROM: Ronald D. Goodpaster Chief of Police DATE: November 22, 1996 SUBJECT: Downtown Merchants Reader Board ft I would tike to advise you of the concerns I have regarding the plan the Downtown Merchants Association has to establish a reader board in the area of I ` Main and Highway 99 at the south end. I have expressed my concerns to the k president of the Downtown Merchants Association and am concemed about the effect it will have on traffic. E . . The location proposed for the reader board is a heavily traveled intersection, and I am concerned about it causing a visibility concern and a distraction to motorists f j as they approach an extremely busy intersection with several turning lanes and signal options. I 1 also have some general concern about how the reader board would work, the type of message, the length and size of the letters, and the time needed to read , . the message. Again, that would specifically address the distraction issue for I . motorists as they enter the intersection and have to make a variety of decisior~s about the traffic flow. I , Y f 1 " MEMORANDUM CITY OFTIGARD i TO: Bill Monahan, City Administrator i FROM: Wayne Lowry, Director of Finance DATE: November 4,1996 I ~ f. ~ WaJECT: Merchants Reader Beard 1 have reviewed the latest memo dated October 30. 1996 regarding the Downtown j Merchants Reader Board proposal. I believe there are many reasons why the City 4 would not want to encourage a reader board but I will limit my commerds to the I j proposal by the Merchants. • The proposal requires a long term lease of space on public property in the Park at the end of Main Street Would this type of arrangement encourage other commercial enterprises to expect to use other City properties for commercial j advertisement purposes and would we be forged to allow them? • tt appears that the Merchants still aren't sure who will be responsible for the operation of the Reader Board. Mike uses the word, 'probably' in suggesting the t Merchants and the Chamberwill be worsting together. • The new proposal does not provide any financial information on projected revenues or costs. It does not address any of the concerns raised at the last Council meeting. I • The proposal indicates that 35% of the use will be Commercial and 65% non commercial. There is still no indication how the content of the advertisements will be managed. Are there possible items that could get on the Board that the City would find objectionable or unacceptable? • There is no mention of insurance but we should make sure that because the Board would be on City property, the City is in all cases held harmless and properly insured. • The last paragraph indicates that the City will be given the opportunity to purchase the Reader Board at cost plus interest I assume that the City could decide not to purchase the Board. Other than to participate in the revenue distribution, what advantage to the City would it be to own the Board? I can not imagine the cash flow from the Board being worth the City's involvement. j t would be happy to discuss these comments further with you. FkECEIVED a J. G. NEWMAN CO. SEp 18 1956 ~ r,~~~ ,uanogrngcsnoar.a8entr TELEPHONE (503) .7-P"2+5 C1TY OF TIGARD 1 F Lr (503) 373'-3855 Dr,dl 6 S06".M% CPCV. ARM 4w x M. 6A Sir t io3 Porrrmrd Ornan 97304 I ' I i j " City ofTigard j Ms Loreen Mills, Risk Manager 13125 SW Hall Boulevard Tigard, Oregon 97223 September•16, 1996 k' i l Re: Reader Board ' I - ~ I Dear Ms. Mills: I Ibis letter will serve as a response to your request dit>xred to Ron GraybeaI at JBL3tIC and this office on behalf of Northland Casualty Company regarding liability questions arising from the proposed installation and use of an electronic reader board along Highway 99W in Tigard. From your memo. my understanding is that the sign would be purchased and owned by the city, 1 located on city property, and insured by the city. The Downtown Merchants Organization would j sell time and space on the board as well as manage and control the content and displaying of p messages. All revenues would be retained by the merchants' organization i The city's concern about creating traffic problems resulting 8om driver distraction and _ r subsequent involvement of the city in lawsuits arising from traffic accidents is well founded, as is the concern about liability arising from messages themselves and issues concerning access by the public to the board. This second concern raises the more difficult issues. The city, as owner of a public information forum such as the reader board, would not be completely 6tee to pick and choose who gets messages on the board, nor would it have sole discretion as to the content of messages. even if the reader board is managed by others. Under this arrangement I believe the city would expose itself to claims and suits based on free spe`ch issues. currently a very active field for lawsuits under the first amendment to the state constitution in particular as public entities seek to regulate signs of all kinds, as well as advertising by various businesses, such as adult entertainment , . Given the arrangement regarding the reader board as outlined above, it would seem prudent to require of those who are operating the sign and deriving revenue from it to obtain liability ..coverage for personal and advertising injury, including publisher's errors and omissions coverage for themselves, adding the city as an additional insused,while also agreeing to hold the city L.~ .MOW harmless and indemnify it for any claims or suits for damages or injunctive relief arising out of ~vq the operation and maintenance of the reader board. Thank you for requesting our opinion and comments on this matter. I sincerely hope it will be of value to you and the city as you work on this project. Please feel liee to contact me if you have any questions, or if I can be of any further service. Sincerely. i David G. Schcrman, CPCU, AILM j . i r ~ AM- City of Tigard, Oregon Comparison of Measure 47 and HJR 85 i March 18, 1997 r M47 HJR 85 Type of system Tax bill system Rate based Tax Cut 1995/96 tax less 10% 1997/98 levy less 17% + Tax Cap Tax 3% increase /yr. A/V 3% increase /yr. Outstanding Bonds Exempt Exempt Vote Requirement General or Double Majority General or Double Majority Fees and Charges Vote Requirement Vote Requirement Priority Public Safety and Ed. State backfill Education 9 Annexation Vote Required Not Mentioned New Levies Maybe Up to five years for operations New Construction Similar tax as other property AfV to Market ratio l City of Tigard Loss $2,500,000 or $1,000,000 $750,000 I i - 1 F 'AN AR RIV ES House passes i Measure amendment 1 'dpi ,R~' Cal ®Support from Republicans and Democrats moves the property tax ~~T THE revision to the Senate and closer to an appearance on the May 20 ballot MEASURE DOES By GAIL KINSEY HILL 1~1 Significant features of House Joint Resolution 85, a constitutional arnen:7- t Mood to i.i(\I pold;, •ot~ .ut.f ment intended to clean up problems e: to i but no the Measure 47 property tax limit err,;„t7 ,.I•aur•• h,.. nic ,i ! ,un: r,s r,•n•rm , l is LEVIES: Requires an average 1. o•.r 1ntndlx rrit, n n•. ;.t It;l! Sv,• cent statewide cut in property taxes fc• ::r,r•, government operations in 1997-98 "I'h• IGII pu-u•d !h,. ~,nr Ito Exempls bonded debt. hospital (I I ts. - Portland's police and fire pension fun^, l • Dr,: lh.. m..;.; ,p;,n ~ r.nd tax levees approved by voters tn; i ;,r qi- I ; tit;. 0 VALUES: Rolls back the 199x'"!; "t, -nt 11 Ill- i _ IIi.u, r, ; i;sessed value of each property to y "Y , nr.,. to t h to ul \I . t un• 1 ;h; percent of its 1995-96 value. Limits f ptip-ny tax unim inirt,Ltve vutet, growth to3percent ayear. with excep t.r~• ;3,a k p, sect m \uten,ber. But it slso exposed Woos for new construction, subdivision; deep division; over, further tax changes and rezoning. ~c and keen animosity toutuvl Sirs E RATES: Establishes permanent rate aT: r' ''04 ti+_1 more'. style of activism. limits for each taxing district based on i Z•;1 \ "Whether yon like pleasure •17 or dis lower levies and new assessed values. a ' ' xaq< like %1easure .17, it's the taw or the ~ .-r.. ■ TAXPAYER EFFECT: For homeo.vn• land," said Rep. Tom Brian, li'[ igard• ers, the changes would cut next fall's total ; j who as House Revenue Committee property tax bill an average 11 percent i ti_, 4ac ; chairman insisted nn keeping the ini. from 1996.97. Savings would vary native's kec pnn i<um: as part of the depending on how much tax goes to repay bonds and other exempt levies 'I'h,•;:nal. h,• .au1. '%;I, to got nt1 e: n; i 9 LOCAL OPTION: Allows voters to bi~uities an,+. ;nr~,n,;;tcnc;e: \•:!nh approvenewtemporary property taxes for ! ntakin, sut,•'.m,•r, r,• ,'iced the lax t u' local governments. Permits the th"% h ,d cq,• •,•,I %01,.[I th,••, cutr d O a" Legislature to provide the same option aler for schools. i:: ,gip rn;:un . , .tr,.:nnliot' our .1, ■ DOUBLE MAJORITY: Requires levies ar,dd t•: Its >vstem. mak„ n outside limits, including bond measures. ,•a,t,•r to un,L•r'mild ,utd b•;; .,,a;•: ! to be approved at a general election or an nunh,.: old election with 50 percent turnout. U,Ic;rtm,nt ul Ib,... nu• u, a;hni;:i<n i:ri~ut Y FEE INCREASES' In most cases. ti .:v,• :a rnr ~o ,iniL :"non, 'd. ; requires voter approval to rase fees to „r r: h:,h. r, replace property tax cu!s ;n tlm .i,un•, hen ;mpl•nn!:r ■ SCHOOL FINANCING: • it ,Ir - • state to replace school revenges lo,; q,pi hot in at ;;i because of the tax cu:. Please turn to --Jdnres bfayer n7EASURC 47, PLge A9 aer st leaders , a % e inauhru., L I 1 n 11:11%) MAN', 11 1': I•,". MFTROMORTHWEST 1 Measure 47: Democrats rap Sizemore j ! j ■cooun~ea o-o , P:,g„ ono HOW THEY VOTED •I I,,.•I'., I:n „na., I II { It 11 ! III 1 K REPUBLICANS FUII IJUI II 1! t,. I 11. 01,•1 II t I. Il.n 1'. 1., I II IEASE IiVli1 ~ I 11 11 I I , , 1 1 I I I l 1 I I~ 1 II I I ~'t n, I I' _t~~ Ill, IT i I 1 ~ tI J11, 11 I I E 1 I, I I,~ ~ I~1 ,I V I 1.,`,IP 4 1 11 1 I II, 11I ~ 1 , { 1 I 4 9. 1 I ! 1. (,I II H N I , I; 1 I I I BEAVERR ` I I I 1. I1 '.I I \I 1. I I. ! 11 LARRYI, • ,I ■ HEPUOUCAIIS AGAIHaT 11, I: r I 1 n ; AWNt '6;~ E - tl ""1 ■ BEUIOCMTS F0H 1161 1 . 1 1,. t e UEAUR [ Corn,m LI .Ln ! SY. ..r , Practtwlity sways 0--ats II Uc A,I I „I.,' II, 1, Tf. t' { 1 h ,J• \.,.I .1, 1 I II t n 1 ~I I In, I I'., t 1 III r II, I II.I.. 1111t•1' t E ■oEm0CRAtSAGA;HST(13) u 4 ili nal li C1$ are ' I 1 I . I' 1 dl; ! r1 . I. .1 1 iever (ii IT! I' I' IT i, Il rrt 1 o.~.d E II I ,\I I t~ ~ i • J II '11 I',., , I I I Y I I I nl II •I I'I. ,.t I I. II 11 I I L „ .I I„ ~1 I... n \ I I . , I, I. 1 li. I• I 14 I ; I ' f I I. ' 225-5555 ut I t .t„III I rd tl J ; ~ I - I zzsssss - 2nea II. ci 1 I. I tt But oll J f Isswng a challenge 1 t tt.r, n v h l'.' Criticising dertngogues' L r 1 I I I 11 : ,d I`. I,I I \t'h,n It,,• , f IIIII• I' 1 - II- 1. 1 1 1 1, 1..I I n.. y I I: 1 I. r. l \I : II II Ih \It. ' I'. .II• I t'. . I nl SeCUrIn I. I:h ,,,I IIII ` 1," 1' I.IA n.i Ill: n\I it . I I 1 I u I Ka ! . I I,,. 1 III.'I. Ih• 11 Il n,,l ,'.I lli It, I III, \I 1 'A.' -IiI •V I•. n till k. U 'h~ tl u. ~ vlll. I •h t I 1 . Ii. •I I. ,~t.ll l1, .•.1 Ih~\111 "n I•h,tl n, drnl: 1t•. t I \ 1 ,I I 'I• I,I I , I`\ I Iln rln,: Ih• ~ ~~I , II hl: 1 ' "I'- 111(;,, 1.0 t: Irha In ll.t ~ . % I ,,.,I ,..I.: I' titG, 1 ,IFrvI „1 ~n I , .t• Ih• tl Ii•L'i.l if m , t' Uu,u It l I t t,All; t lu .h .I II; ,III Ills .11.1•. F-il' It (h hll rl-h j " It t Irh lip „III \I II hl. ~I~:n In I'In. h • u,ll . , tl , „ I I ~1 .1t ,1 .,I •~nU III, vI I, : ti .I .I~'., l:h , .t,I. •1,. .1•A,.n..ln lt11111 •.m•., I I: Ih 1. II, III r, , ,1 II I " 1 1 Ih ,t..l :I:,II ..1 I I h I„LI\ t11 i ,.II ~ iI II k~. III. I .ill, ~ I:I.I•II . , , Save 5;f Self-Service: Elderly, disabled oppose bill °"°1 t= ■Conli-ed Irom Pagc ono HOUSE BILL 31G9 L `ll 1 I., 11,. I. •Itl, I , I, I•, . 1 . ■ THE ISSUE c d u - I , I \t , I , 1 II ,Ir.; h 1 ' ' II I : II 11 'I , It .I It 1. -I I,. ' • 1 lr,. - I.I.. II I, .~II III, 4 I.1 1 1 I:v II.! -l! 1: I. "1 I. , 111•,11.-n I I 1 { I i 1 Agenda Item No. Meeting of 3/ I g 1 7 NETWORK SERVICES HIGHLIGHTS FOR 1996 World Wide Web A home page that contains much information about the city. A source of facts, phone numbers, and schedules for citizens A copy of the City Council Agenda ! A special area for new residents. f „ Intergovernmental Agreement High speed Internet connection Internet Mail. Reduce communications time Police Chief uses a direct conduit for communicating with citizens. Older computers replaced Increase in employee efficiency. Reliability improvement More complexity calls for ongoing improvements. Public Access A computer in the lobby of City Hall for permit inquiry DSTs become more productive. Several computers in the Library for use by the public. ~ S Communications & Training + Training sessions in new Windows software Remote dialin service I Connecting City Council members Voice and data lines in the Emergency Operating Center. Current Projects Continuing improvement in reliablity Distribution of Web Page responsibility Expanded communications Latest systems software Cost-benefit study Building new network nodes for urban services i -'a NETWORK SERVICES HIGHLIGHTS FOR 1996 j 3 This year Tigard joined the World Wide Web with a home page that contains much information about our city. This Web Page will serve as a learning tool for schoolchildren, a source of facts, phone numbers, and f schedules for citizens, a copy of the City Council Agenda, and a special area for new residents. i An Intergovernmental Agreement betweer. Tigard and several other Washington County agencies brought a high speed Internet connection into 4 the city for use by the both employees and the public. Internet Mail has put city departments in direct, immediate contact with similar agencies around the country. Additionally, the Police Chief uses this Internet mail as a direct conduit for responding to citizens. All the older generation computers have been replaced with contemporary equipment, assisting employees in performing more efficiently. Tasks that ! formerly took days are now being accomplished in minutes or hours. The reliability of our city network was remarkable this year, showing an uptime percentage in excess of 99%. As we grow in complexity, however, we increase the possibility of a problem, so we are constantly looking for ways to improve reliability and uptime. We started our push towards more public access to our network with the installation of a computer in the lobby of City Hall. This is being used by citizens inquiring about permits and property and has allowed our DSTs to become more productive. We have also installed several computers in the = Library for use by the public. The Library was recabled, eliminating the last of the older system. Voice and data lines were installed in the Emergency Operating Center. We have begun connecting our City Council members into the city network and email system. Training sessions in the use of the new Windows software for council and other city employees will commence in April. .J i i r ~1 Remote dialin service for employees and council members was expanded. i+ We are modifying the network in response to the new urban services contract. We continue to maintain the network as "state-of-the-art" while evaluating the cost-benefits of various improvements. New Tidemark software will require more storage space and more powerful workstations. We are modifying our structure to accomodate this. Public Works department has expanded their use of telephone lines. We are moving telephone service in the department to achieve maximum usage of existing wiring so as to delay new cabling. r' j Finance department is evaluating new accounting software; Municipal court is evaluating court software. The results of these decisions will impact our network hardware and software. 1 f~ _ f - 1,