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City Council Packet - 01/14/1997 TIGARID CITY COUNCIL CITY OF TIGARD 3BI AkkSS MEETING ~ATdf[Y' 1414g7°=i;6':~0`'PT'~r TIGARD CITY HALL `a 13125 SW HALL BLVD TIGARD, OREGON 97223 a _i PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the f appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Administrator. A .-A ded rimes no are esci .atcv, it is reco7uiiend that per30ns interested in testMag i be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7.30 pm Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). i Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and i i • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is j important to allow as much lead time as possible. Please notify the City of your ! need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD - j Telecommunications Devices for the Deaf). i SEE ATTACHED AGENDA COUNCIL AGENDA - JANUARY 14, 1997 - PAGE 1 l 1 AGENDA TIGARD CITY COUNCIL MEETING - JANUARY 14, 1997 i 6:30 p.m. f STUDY MEETING > EXECUTIVE SESSION: The Tigard City Council may go into y Executive Session under the provisions of ORS 192.660 (1) (d), (e), ar (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. e , 7:30 p.m. 1. BUSINESS MEETING 1.1 Call to Order - City Council at Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications/Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 p.m. 2. OATH OF OFFICE CEREMONY • Municipal Court Judge Michael O'Brien to Administer the Oaths of Office f i Terms of Office: January 1, 1997 to December 31, 2000 I - Councilor Paul Hunt - Councilor Brian Moore 7:50 p.m. 3. VISITOR'S AGENDA (Two Minutes or Less Please) 8:00 P.M. 4. STATE OF THE CITY ADDRESS • Mayor Nicoll 8:20 p.m. 5. EXECUTIVE SUMMARY • City Manager Monahan COUNCIL AGENDA - JANUARY 14, 1997 - PAGE 2 I 1 S 1 8:40 p.m. 6. ELECTION OF COUNCIL PRESIDENT (TO SERVE FROM JANUARY 14, 1997 TO DECEMBER 31, 1998) 8:50 p.m. 7. NON-AGENDA ITEMS 9:00 P.M. I 8. ADJOURNMENT RECEPTION TO FOLLOW THE COUNCIL MEETING f PLEASE STAY TO VISIT WITH THE COUNCIL AND I "k ENJOY REFRESHMENTS I' 1 COUNCIL- AGENDA - JANUARY 1d., 1997 - PAGE 3 I I f i Agenda Item No. a Meeting of I I I ~~t't s TIGARD CITY COUNCIL MEETING MINUTES -JANUARY 14, 1997 ! STUDY SESSION > Meeting was called to order at 6:35 p.m. by Mayor Jim Nicoli > Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian Moore, Bob Ronlf, and Ken Scheckla. 3 ~ i > Staff Present: City Manager Bill Monahan; Community Development Director Jim I Iendryx; 3 Asst. to the City Manager Liz Newton; Maintenance Services Director Ed Wegner; and City Recorder Catherine Wheatley. > Executive Session: No Executive Session was held. i Bill Monahan. City Manager, informed the Council that he has not heard anything further on Dolan since the last correspondence received by the attorney. He reported that while the documents have not yet been signed in the Shrauger matter, there was no problem. > City Manager Goals 1 Mr. Monahan asked if the Council had any comments on his goals or if staff should proceed _ with distributing them. The Council indicated that staff should proceed. > Hall Blvd. Update Ed Wegner. Public Works Director, reported that the State was working six days a week on fixing the sinkhole and hoped to be finished by next week. He said that City staff could not put I in the last one-third of the pipe until the bore was complete under the road. Councilor Moore relayed the questions he heard most frequently from citizens: Could anything have been done to prevent the sinkhole, and why did it happen? y Mr. Wegner stated that City staff suspected since last February that there was a problem with the pipe under the road. The State did try to fix it but in November they realized that either the pipe had collapsed or there was an obstruction because neither City staff nor the State could get TV i cameras or cleaning equipment through it. He said that the State concluded that the pipe collapsed after the sinkhole appeared. ! > Bad Weather Update j Councilor Scheckla requested a report on how the restrooms fared in the parks. Mr. Wegner explained that staff routinely closed the restrooms at the end of October and prepared them for winter. He reported that buildings in the park were flooded with three feet of water but the damage was far less extensive then the February `96 flood and staff has already cleaned up the restrooms. He commented that staff decided to wait on bringing in an electrical contractor to fix things until after the bad weather season. CITY COUNCIL MEETING MINUTES - JANUARY 14, 1997 - PAGE 1 i F7 'i A ~ Mr. Wegner reported that the boat ramp was damaged but not significantly. He said that in- house staff will repair the sinkhole to the left of the circle island at Cook Park entrance. Councilor Scheckla asked if there was much tree damage in the park. Mr. Wegner said that Tigard suffered little damage from the snow and winds in the December storm. There were only a few trees down the first night. Staff worked overtime only one night. > Miscellaneous Mr. Wegner reported that staff was still training on the new vactor/patch truck. He asked Council when they would like to schedule a demonstration. The Council directed Mr. Wegner to let them know when training was finished, and they would set up a time during a weekday for _ the demonstration. Mr. Monahan informed Councilor Hunt that his fax machine would be ready tomorrow. t Mr. Monahan reported that Mayor Rob Drake of Beaverton would like to be reelected as the JPACT Representative for the Washington County Cities. He has been the representative for six years. John Godsey has been the alternate. Mayor Nicoli commented that Mayor Drake was a full-time official, and has always been willing to support Tigard concerns. Councilor Scheckla mentioned that the alternate, John Godsey of the City of Hillsboro, was also an able individual. The Council agreed by consensus to support Mayor Drake and Mr. Godsey. Mr. Monahan reported that Richard Kidd of Forest Grove won the runoff election for the MPAC alternate. Mr. Monahan noted the list of Council liaison appointments that staff sent out in the last newsletter. Councilor Moore asked that his appointment to the Community Development Code rewrite committee be noted. Councilor Scheckla asked about the vacancies on the Budget Committee. Mr. Monahan reported that Councilor Moore and Mayor Nicoli were interviewing six applicants on January 27. Liz Newton. Assistant to the City Manager, explained that three applicants who had applied previously and were still interested, three who were new, and one person she has not yet been able to contact. Mr. Monahan noted that they would need to do an orientation for the new people on the Budget Committee. Mr. Monahan asked when to schedule the Council goal setting session. The Council agreed to schedule it for the regular meeting night on February 18 with carryover to February 25 if necessary. Mr. Monahan referred to the ODOT bus tour that he, Mr. Hendryx, and the Mayor would participate in tomorrow. Mayor Nicoli explained that ODOT has invited all the area mayors on I a bus tour of places in need of ODOT funding, followed by a dinner meeting, and a regular business meeting the next day. He said that most of the areas to be looked at where either in Tigard or on either side of it (such as 99W or I-5/217). A CITY COUNCIL MEETING MINUTES - JANUARY 14, 1997 - PAGE 2 j 3 ~ _ ® ~ 99► Councilor Scheckla asked for an update on the collision between the two police cars. Mr. f Monahan explained that two officers were responding to a call from the juvenile home on Greenburg. One of them missed the entrance and pulled off the side of the road prior to doing a U-turn. The second officer saw the first pull off and started to pass him, intending to park in front of him. Unfortunately the first officer started to turn at that point and it was too late to prevent the collision. He reported $5000 damage to the first vehicle, $1500 to the second, and no injuries. In response to questions asked by Councilor Scheckla about the Budget Committee, Ms. Newton reviewed the term lengths for the two vacancies, noting that the new people would fill _ unexpired terms. She confirmed that Budget Committee members did have to live within the j city limits. i > Rite Center Mayor Nicoli noted that Washington County gave Interfaith Outreach Services $500,000 in block grant funds for the Rite Center land acquisition and construction. He said that the County asked them to find a site without a wetland. He reported that the County was so impressed with the site Interfaith found that they decided to purchase it, whether or not the Rite Center went ahead. The site was located at the intersection of Greenburg and Tiedeman Road, with no adjacent single family homes and on a bus route. Mayor Nicoli explained that Interfaith had to raise $250,000 in matching cash funds, not in in- kind donations. They had less than $114,000 left to raise with the majority of the funding _ having come from private foundations and their fund raising dinner. He noted the City's commitment of $10,000 to the project in an in-kind donation of waiving permit fees. He suggested that the City give $5000 in cash to Interfaith with the condition that Interfaith pay the first $5000 of permit fees. The City would then waive the second $5000 in permit fees. He said - that the net effect to the City was the same as with a $10,000 in kind donation. Mr. Monahan said that Mr. Lowry, Finance Director, has stated that the Mayor's suggestion could be done through a resolution amending the budget to appropriate $5000 from the contingency fund. He explained that while it would not show in the budget at this point, they would need to appropriate funds earmarked to be paid back to the City. He noted that the $5000 might not be paid back in the same fiscal year. 1 Councilor Hunt expressed discomfort with the suggestion. Mayor Nicoli explained that the y County required the matching funds in cash so that construction of the Center could continue, 1 should any of the in-kind donations from businesses fall through. Mayor Nicoli commented that Interfaith would probably begin the land use process in March or j April and possibly could apply for a building permit before July 1. Mr. Monahan noted that the City would lose the interest on the $5000 until they got it back. He suggested making a condition that Interfaith start immediately upon receipt of the $5000. Mayor Nicoli said that Interfaith anticipated occupying the building around January 1, 1998. f j Mr. Monahan pointed out that Interfaith has not asked the City if they could occupy the TCYS 3 building beyond September 1997. He said that he thought it was incumbent upon them to bring a modified plan to the City during the budget process and ask to receive a similar benefit, noting CITY COUNCIL MEETING MINUTES - JANUARY 14, 1997 - PAGE 3 I a d the different financial position the City was in this year from last year. The City could use the f $5000 to $6000 in revenue that would be generated by renting the building that Interfaith now I occupied for free. Councilor Scheckla asked if this would set a precedent for other organizations to ask for money ahead of time. Mr. Monahan noted that the Council already gave funds in advance to the I Balloon Festival, but did not think this would set a precedent because they looked at each case individually. He explained that normally the City provided the funds as close as possible to the event or as soon as the funds were available for operating expenses. He commented that no j deadline was set for the $10,000 in waived permit fees, although they did assume it would be in this fiscal year. There was lengthy discussion on the mission of IOS. The organization has had difficulties; however, it has survived for seven years where similar organizations have not. Councilor Hunt asked if Interfaith has done any budgeting to consider the increased expenses of a new building. Mayor Nicoli said that he did not know; he said that he did not think there would be a substantial an increase in their operating expenses. The Mayor noted the support for Interfaith from churches both inside and outside of Tigard, businesses, and government agencies. i Councilor Scheckla asked if Interfaith would continue to use volunteers in the new building. Mayor Nicoli said that he did not know. He commented that he would not like to see the volunteer program discontinued but thought it likely that they would not depend as heavily on volunteers. i Councilor Hunt commented that Interfaith would have to deal with state standards if the food { J was prepared at the facility as opposed to volunteers bringing it in from home. Mayor Nicoli agreed that that was a good point. He noted that Beaverton donated $10,000 in cash, and stated i that he was trying to help Interfaith out on the last part of their fund raising. Mr. Monahan said that if the City wanted to move forward with the Mayor's suggestion, staff would bring a resolution back on January 28. Councilor Moore indicated his support, Councilor Hunt said he was against it, Councilor Scheckla said he was lukewarm, and Councilor Rohlf suggested placing the resolution before them to see what will happen. • I Mayor Nicoli commented that the County intended to find the funding in the future to double this facility, since the site would accommodate an expanded facility. Councilor Hunt asked who would own the building. Mayor Nicoli said that Interfaith would own the building with a deed restriction relating to the operation of this type of .^^i.ity. f`~ fi I 1. BUSINESS MEETING • Call to Order - City Council & Local Contract Review Board Mayor Nicoli called the business meeting to order at 7:30 p.m. i ~ CITY COUNCIL MEETING MINUTES - JANUARY 14, 1997 - PAGE 4 i i 1 a • i f~ Council Communications/Liaison Reports Councilor Rohlf reported that the Solid Waste Task Force got off to a good start. He noted the one vacancy and asked for a residential representative to fill it. Mayor Nicoli informed ! the audience that they should call City Hall if they were interested. Call to Council and Staff for Non-Agenda Items: None 2. OATH OF OFFICE CEREMONY Judge Michael O'Brien administered the oath of office to Councilors Elect Paul Hunt and Brian Moore. i j 3. VISITOR'S AGENDA F > Jack Polans 16000 SW Queen Victoria Place Kim City, asked about the regional water supply consortium, noting that Tigard represented not only itself but the Cities of King City and Durham, and unincorporated Washington County, f Mr. Wegner reviewed the two boards of the consortium. Councilor Hunt was the representative on the Consortium Board of elected officials, while he was the representative on the Technical Staff Committee. Mr. Monahan noted that Mr. Wegner reported regularly to the Tigard Water a Board on the consortium. He explained that while King City could not sit at the table as a voting member (that fell to Tigard as the lead agency); however King City representatives could attend the meetings as they were public meetings. 1 > Chris Garsteck. 11774 SW 125"' Court, raised a series of questions regarding traffic improvements in Tigard. She thanked everyone for the completion of the bridge and the 130'h/Winterlake connection. j Ms. Garsteck asked when the signal at SW 130'h and Scholls Ferry would be adjusted properly. Mayor Nicoli explained that 1301h Avenue was not yet completed. The contractor had to shut down for the winter but would finish it in the spring. Mr. Monahan said that he could get a best estimate of a completion date from the City Engineer's office for the January 28'h meeting, and send a copy of the information to Ms. Garsteck. Mayor Nicoli noted that the City had no control over the signal at Scholls Ferry because it was State right of way. Ms. Garsteck said that many citizens were concerned because they would like to be able to use this street. a After receiving confirmation from staff that SW Hawkesbeard and SW Eschmann were maintained by city tax dollars, Ms. Garsteck advised "Tigard citizens" that these two streets ` have been turned into two one-way private streets. She referenced the June 1995 progress report which stated that traffic was to be diverted on Hawkesbeard, not prevented. She asked why 1 access was denied on these streets in one direction. Mayor Nicoli explained that the Council complied with residents' requests to handle the traffic situation in that manner. Ms. Garsteck f asked how her neighborhood could get the same consideration. Mayor Nicoli directed her to the Engineering Department for information on the various traffic control programs available in the City, and said that if that was not satisfactory, she could return to Council. CITY COUNCIL MEETING MINUTES - JANUARY 14, 1997 - PAGE 5 INA i i Ms. Garsteck asked when the stop signs would be reevaluated. Mayor Nicoli explained that f they wanted the bridge to be used for a while before reevaluating the traffic control devices in order to scr, what problems were created. Councilor Rohlf mentioned the strong recommendation made by the former City Engineer that more stop signs should not be installed on the theory that people started ignoring them if there were too many. He said that a e reevaluation of stop signs had been a concession to the Task Force. Ms. Garsteck commented that the City did not do an evaluation before putting up the Do Not Enter signs. She said that she saw no reason for those stop signs on 130'h now that there was no cross traffic coming from Hawkesbeard and Eschmann. Mayor Nicoli said that they could ask staff to look at that stop sign in particular but reiterated that there would be no major j reevaluation until after the road had been used for awhile, and those involved in the original decision-making process had the opportunity to give input. Mr. Monahan commented that the City has received some concerns about speeding in the area, and would analyze that also. k Ms. Garsteck asked who decided what type of vegetation would be used around the bridge. She reported that she was told that the neighbors, rather than biologists, made the decision on what trees would be planted as part of the mitigation process. Councilor Rohlf said that he did not think that that was true. He said that that was the most "studied piece of real estate in Tigard." He said that he had understood that they would replace the trees removed for construction of the bridge with a similar type of tree. He stated that the neighborhood was consulted on the trees to be planted in the sidewalk border. Ms. Garsteck said that she did not recall seeing cedar trees near the bridge before. 1 . > > Stan Baumhofer complimented the City on how it handled the homeless situation, a serious { it problem in the Metro area. He reported that Interfaith Outreach Services were poised to build a building to help solve the problem. He noted that they had three weeks left to raise matching funds, and asked for any additional support the City could bring to help them meet the goal. I 4. STATE OF THE CITY ADDRESS Mayor Nicoli presented the State of the City Address. (See attached.) _ 5. EXECUTIVE SUMMARY City Manager Monahan presented the Executive Summary.(See attached.) 6. ELECTION OF COUNCIL PRESIDENT (TO SERVE FROM JANUARY 14, 1997 TO DECEMBER 31, 1998) Motion by Councilor Rohlf, seconded by Councilor Scheckla, to appoint Councilor Hunt as the Council President. 4 Motion was approved by unanimous voice vote of Council present. (Mayor Nicoli, Councilors Hunt, Moore, Rohlf and Scheckla voted "yes.") ; 3 ~ CITY COUNCIL MEETING MINUTES - JANUARY 14, 1997 - PAGE 6 t l~ wood 7. NON AGENDA ITEMS: None 8. ADJOURNMENT: 8:35 p.m. Attest: Catherine Wheatley, City Recorder Mayo , ity of Tigard f i CITY COUNCIL MEETING MINUTES - JANUARY 14, 1997 - PAGE 7 j t - J 1::--- COMMUNITY NEWSPAPERS, INC' Legai TT 8705 i i Notice P.O. BOX 370 PHONE (503) 684-0360 - BEAVERTON. OREGON 97075 Legal Notice Advertising [r .City of Tigard • ❑ Tearsheet Notice g 13125 SW Hall Blvd. •Tigard,Oregon 97223 • ❑ Duplicate Affidavit { .Accounts Payable • ~fu. AFFIDAVIT OF PUBLICATION ' STATE OF OREGON, )ss COUNTY OF WASHINGTON, I, Kathy Snyder k being first duly sworn, depose and sayy that I am the gdveft!si Director, or his principal clerk, of the'1igarcf-Tualatin 'lames a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tigard _ in the aforesaid county and state; that the r ; tv [ rnmc-i 1 Meeti na a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: ! January 9 ,1997 I Subscribed and sworn to a ma thisgth day of Tanuary, OFFICIAL SEAL ROBIN A. BURGESS 1 Ii NOTAR f . ' BLIC - OREGON 1 Notaryblic for Orogon ! COIAM' ON N0.024552 IdYCOt.d!AI:SIONEXPiRESMAYtfi.199 My Commission Expires: AFFIDAVIT The following meeting highlights are published for your information. Full agendas may be obtained from the City Recorder, 13125 S.W. Hall Boulevard, Tigard, Oregon 97223, or by calling 639-4171. CITY COUNCIL MEETING - January 14,1997 13125 S.W. HALL BOULEVARD, TIGARD, OREGON Study Meeting (Red Rock Creek Room) (6:30 P.M.) • Executive Session & Agenda Review III Business Meeting (Town Hall) (7:30 P.M.) • Oaths of Office - Councilor Paul Hunt and Councilor Brian Moore C • State of the City Address Executive Summary • Elect Council President Reception to follow the business meeting M705 - Publish January 9, 1997. S li ~I i 1 1 ' AGENDA - 1 _ ~ .~Icl~'C?R S to hear 11011 A ITEM cil wishes concerns ApEND , less, Pleasel fhe G°~n 1ve Your nk YpQ' (Limited t0 2 minutes or listed agendh t you first t to the Sol -4e sheetfor rior O the start da, but asks FF a f' the appropriate the agenAdminlstrator P CONt GTED please q sign 0n the city you on other Is contact on sues not on ' A lb staff. please 1pP►C throu pNE ~~e k,- r i ►VIE, ADDRESS & 130 jra v} c lG ~C ?tl 11 7 Z a 1 ;i f 4 ;j a dmyowis~ssncaoc u~ i j OATH OF OFFICE f I I { 3 State of Oregon ) i ) y City of Tigard ) i i I, Brian Moore, do solemnly swear or affirm that I will uphold and support the Constitution and laws of the United States of America j and the State of Oregon and the Charter and ordinances of the City of i Tigard. I will faithfully, honestly, and impartially discharge the duties of office of Councilor during my continuance therein to the best of my ability. Brian Moore, ouncilor ATTEST: 3 - i ' C af62 L'(' ...1 l pct Qe~ City Recorder i 1 i Date i J I 1 L~ 1 i OATH OF OFFICE i i State of Oregon ) j City of Tigard ) 1 i I, Paul Hunt, do solemnly swear or affirm that I will uphold and support the Constitution and laws of the United States of America and the State of Oregon and the Charter and ordinances of the City of j Tigard. I will faithfully, honestly, and impartially discharge the duties of office of Councilor during my continuance therein to the best of my ability. i 1J I I Paul Hunt, Councilor I ATTEST: ity Recorder Date i 1 I i a STATE OF THE CITY ADDRESS January 14, 1997 James R. Nicoli Tigard, Oregon Good evening, ladies and gentlemen. It's nice to see so many of you here tonight; you braved the cold and we thank you. Welcome to those of you h' at home, too. I am please to present "The State of the City Address" for our City of Tigard. 1996 was another meaningful, exciting and challenging year: t Mother Nature provided some significant challenges and memories for our region. While Tigard residents fared better than the citizens t in most of our neighboring cities, the heavy rainfall and major flooding caused havoc to our area and our friends. Our city staff again made it clear that it was available all hours of the day and night i. to respond to the needs of its citizens. 1 ➢ The Festival of Balloons was a tremendous achievement for the City of Tigard. It was one of the community's most successful events. Not only did our citizens become involved, but it attracted people from all over the metropolitan area and from around the State of Oregon. We are looking forward to another exciting event this year. =a i Y6 The November elections imposed limits on future tax increases, cut our current taxes and, at the same time, turned over more local control to the State. As a result, most of our long-term financial goals have been placed on hold. L ➢ Growth in Tigard remained strong during 1996 and should continue kj in 1997. It has been a constant for Tigard and continues to challenge } .9 us to support the services it requires. 1 F ti~ I TRANSPORTATION 1 Transportation, it seems, remains the largest concern for Tigard and its residents. To help you better understand what is actually happening in this area, I will give you a bit of background information. 4 . The Major Street and Traffic Improvement Program 3, known as the MSTIP-3, is a Washington County tax-based program which was approved by the voters two years ago. The program was to provide road 4 and traffic improvements in the county. The passage of Measure 47 in November will cause a substantial reduction in the MSTIP-3 projects, even possibly the elimination of the program. It will be six to twelve months before we know the future of the MSTIP-3. Until then, most of the projects are on hold. 2 4 I i i L E. A year ago the Tri-County area was working on a Major Road & Bridge Program. The program's purpose was to address large maintenance projects in our existing transportation infrastructure and to upgrade several of the major arterials in Multnomah, Washington and Clackamas counties. In the Tigard area, the I5/217 interchange, Highway 99 and 72nd Avenue were all identified in the Major Road & Bridge Program. j Governor Kitzhaber stopped our local process in this area to develop a state-wide program that he is now proposing to the legislature. Our hands I are tied while we wait for those reactions and results. 1 In spite of the seemingly bleak picture just painted concerning "overall" I j transportation, within the City of Tigard some projects were completed in e 1996 that will improve our local traffic. 1 The Summerlake Bridge opened in December. The improvements on 130th Street between the Summerlake Bridge j and Scholls Ferry Road are well underway and will be finished in the spring. Roth of these nrnieots were funded with Traffir-. Impact Fees collected J r . ` from new construction activities within the city. The Durham Road project, between Hall Blvd. and Boones Ferry j Road was finalized. The improvements included a new bridge over ' Fanno Creek as well as the realignment of Durham Road. The Durham Road project was primarily funded by MSTIP-2. 3 . 1 3 F ;j A traffic light will provide a final touch on the project. It will improve pedestrian safety adjacent to the Durham School site. The City of Tigard and the Tigard-Tualatin School District are jointly funding this. In 1996, the second phase of long-awaited street improvements was i completed to both ends of Main Street and to Commercial Street from Main to Hall. A third phase is planned for 1997 which will j improve traffic movement and safety at intersections in the downtown area. Also scheduled for 1997 are the replacements of the Grant Street and .a Tiedeman Street bridges. The Tiedeman Bridge project will also 1 e, Dn include realignment of the street directly to the south of the bridge. Both bridges will be raised as well as widened. Once completed, they will give us year-round use, even during times of heavy rainfall. We recognize that there have been successes in smaller, but meaningful, transportation projects during 1996 and that there are some in process right now. Many of these goals were achieved with the cooperation of the cities in Washington County and the County itself I would like to thank a ` Linda Peters, Roy Rogers, John Rosenberger and their staffs for their assistance and collaboration. 4 t _-,NA The first of several studies is now underway to explore the feasibility of light-rail running over heavy rail lines. In 1996, Mayor Drake of Beaverton, Mayor Odgen of Tualatin, Mayor Kimmel of Wilsonville and Mayor Hitchcock of Sherwood, along with Washington County Commissioner Rogers and I have met several times to discuss this possibility. The initial route would run from Beaverton (adjacent to a westside transit station under construction) through downtown Tigard and k Tualatin and into Wilsonville. The anticipated cost for this project would be a mere fraction of the cost of the recently defeated north/south light- rail project. Many of the elected officials of eastern Washington County feel that this project deserves the consideration of all the elected and appointed officials of the Portland metropolitan region. _i WATER 1 j The Tigard City Council and Staff, along with our partners in the district - King City, Durham, and the Tigard Rural Water District - made particular efforts in 1996 to provide the Tigard community with short- and long- term water supplies. We have entered into agreements with the Tualatin 4 Valley Water District and the City of Portland for our short-term water 'j needs. The negotiated rates with each of these agencies should allow us to maintain our current water rates to the citizens. In regard to our long- term water needs, we have joined forces with the water agencies in the tri-county area to identify water sources and to develop them. Although 5 E j 1 much remains to be accomplished, we feel that we have addressed this important issue in a manner beneficial to the Tigard community and residents. Construction will begin in 1997 for an additional water reservoir which will be located on the north side of Bull Mountain. This is quite positive in that the reservoir will help provide better service to that growing area of the city. As well, this project is being funded through development fees on new construction and not being passed on to the citizens on their monthly water bills. MEASURE 47 In November, the Oregon voters passed the "cut and cap" property tax measure, Measure 47; it appeared that they were disappointed with the i taxing structure of the state. The full impacts of Measure 47 are still not known because there are currently two court challenges to portions of the 1 measure, and two others are being prepared. We do know, however, that it has caused a shift of power from the local level to the state legislature. j The departments and services in Tigard which will bear the greatest i consequences of Measure 47 are those supported from our General Fund. The two departments which will loose the largest amount of financial a 6 J 1 .71 - - y support are the police department and the city library. Both the Tigard Police Department and the Tigard City Library had been struggling with manpower shortages prior to the passage of Measure 47. Two years ago, j the voters approved a five-year plan to hire 15 new police officers. Because of the shift of power caused by Measure 47, the state now has 1 . the authority to decide the level of our local services. The five-year plan 1 I which we approved will now be cut back or put on hold until we can find f i k. the funds to support the additional officers. The Tigard City Council will take on the challenge of finding ways to maintain the current level of services to our city and our citizens. I i PARKS i3 One of the bright spots in the life of our city is the opportunity we have to present to the Tigard residents an abundance of comfortable and accessible recreational areas. Funds are available for the city from the metro greenspace 'levy and LL0„1 j the systems development charges on new development, and we will 'I continue to purchase and develop property in 1997 with these funds. Several sites have been acquired which were selected by our Citizen E Involvement Teams. 7 a { _ t t' 77 `;l I One large site, located on Bull Mountain, is being jointly purchased by Washington County and the City of Tigard. This site lies inside our city limits and will give Bull Mountain residents their first and only park. We also are working with the Metro staff to locate property along Fanno Creek and the Tualatin River. These sites will be purchased with ` i j additional dollars that have been set aside by Metro. { a With the land acquired in 1996 and the anticipated 1997 purchases, the open spaces and park land will be greatly increased. Tigard will be ,t making great progress towards the development of these recreational areas for the joy of its residents. On behalf of the Tigard City Council and the City of Tigard, I would like to thank the volunteers who are so dedicated to our city. "Your A contributions are invaluable and you are greatly appreciated. Thank you." - One of Tigard's greatest assets is its staff. In 1996, two long-time employees left to pursue other goals and dreams, Kelly Jennings and 1 Randy Volk. Both Kelly and Randy were outstanding employees and they served Tigard well. They will be missed. Fortunately, they were not alone. The Tigard city staff is a group of excellent people who give their 8 4 a ~ - 1 all to the city. "To you all, we appreciate you and couldn't do it without .1 you. Many thanks." Finally, I would like to thank the Tigard City Council. In 1996, Brian Moore joined us and Paul Hunt was re-elected to another four-year term. Councilor Moore has been an fine addition and valued contributor, and A we have all worked well together. I am proud to be a member of this team, and I am looking forward to a great performance in 1997. The - Tigard City Council is committed to you, the citizens of Tigard.... 1 committed to providing you with a responsive government and quality t services. - ~ iF X X K f ~ 4 . 7 1 _ .7 .S .1 :j 9 CITY OF TIGARD l EXECUTIVE SUMMARY - 1996 s j The past year was one in which the City faced and I resolved several significant issues, initiated new programs to address City needs brought on by growth, + and began the visioning process to chart the City's future. We were also presented with a new challenge - I - how to respond to the limitations brought on by + Measure 47, the Cut and Cap Measure. Through it all, the City fared well and is in a position to continue to provide quality service to the citizens of Tigard, although some reductions will be necessary. : -J My comments will focus on City department action of the past year. I will conclude my remarks with a preview of what I see as the major challenges facing us 1 this year. 3 ~ Council Goals During the year, Council created 30 Council goals for completion by City departments. We are working well towards addressing the variety of goals identified by Council. Some examples of the goals addressed during the past year are: A I Executive Summary - Page 1 z r - We resolved questions of areas of responsibility of the Planning Commission and CITs. - We completed a long and short-term space needs analysis for City facilities. The information will be useful, although expansion plans have been put on hold. We completed a Charter review which was overwhelmingly approved by voters in November. We are working on developing plans for Cook Park expansion. We initiated the visioning program. - Council has supported affordable housing programs and encouraged providers of this type of housing to upgrade the housing stock k in the community. Supported a citizen committee's efforts to ~ develop a neighborhood traffic management i program. - Completed the Tigard Triangle rezoning and 4 transportation plan. Executive Summary - Page 2 f f f - Reviewed the City's annexation policy; however, this has been sidetracked due to Measure 47. 3 - Used Measure Greenspaces funds to purchase two open spaces and explore other purchases of property and trails. - Initiated a development code rewrite. k' . 1 - Created a sewer extension program and completed the first project with a reimbursement district. - Initiated several long-range goals to address City issues, including: > downtown revit.-AN" ~ation > street maintenance • i ~ Il :rater ~ uppi j% > street lights > supporting passenger rail service planning through Tigard f Executive Summary - Page 3 I i Community Development Community Development spearheaded our review and comment of the Metro 2040 planning process. Over the next twenty years our growth will be significantly influenced by the action taken by Metro during the past year. Our staff and Council advocated a position that °j resulted in some modification of Metro's direction; however, overall the 2040 plan reflects the desires of other more mass-transit oriented communities. ,a i We will be adjusting our development code over the next year to put into place some of the 2040 j requirements. We will also be streamlining the AW, development code to male it more user -frieriuly and responsive to the needs of the community. We will be j striking a balance between the requirements of 2040 and the unique needs and desires of Tigard as we modify i our tools for dealing with future growth. a ;j A major achievement of the department was the completion of the Tigard Triangle Plan. The Dian; formally adopted at the last Council meeting of 1996, ~ - represents the cooperative efforts of Council, staff, property owners, and governmental agencies to address ~ the area's land use and transportation needs. The resuh, we believe, is an excellent plan to guide the development of this area of Tigard. The challenge for the initial months of 1997 is to create a set of design 3 Executive Summary - Page 4 .i standards for the area to ensure that future development is of the highest quality. Community Development also carried out our Greenspaces acquisition program. During the year, using Metro Greenspaces dollars, we acquired two open space areas which will enhance the quality of life of the neighborhoods nearby. Further acquisitions of open spaces and trails are underway. We expect to acquire n approximately 27 acres of forest land and 150 acres of streamfront land over the next two years, using j Tigard's allocation of Greenspaces bond measure dollars and up to $1.7 million in leverage funds. `hlh'➢o 4ho 1 TMR- Fit r%aiig2 !llalllllilg C11V1 LJ were underway growth proceeded at an extremely high rate. The current planning section approved: j - 7 subdivisions totaling 228 lots, twice the 1995 level of activity - 266 multi-family units, down from the 412 units approved in 1995 a - Several large commercial and public use buildings including: f ,j > A 200,000 square foot office building > 148 unit motel Executive Summary - Page 5 L~ i 60,000 square foot PERS building > 50,000 square feet of retail on Cascade Blvd. The Building Division issued permits for much of the 1996 planning approvals and those approved in 1995. Construction activity increased substantially over 1995. Over $127 million of new construction activity was - 1 initiated, an increase of 27%. Total new housing units permitted grew from 492 in 1995 to 835 in 1996. Our ability to process permits and inspect construction ~ k 'rriu uv ICJLCd lljil L11C1 this year is ilegUtiii4tiut1S are 1 @ completed with Washington County for Tigard to 3 assume responsibility to process planning and building Al approvals in the county portions of Bull Mountain and the Walnut Island. If the City takes on this responsibility, the cost of service will be recovered from fees and county payments. A decision in the transfer will be made in the next few months. i Engineering Our Engineering Department was enhanced by the addition of two professional engineers who filled i positions created by resignations. Although the City Executive Summary - Page 6 a ~ I 1 1 ' Engineer position has not yet been filled, under the I capable guidance of Acting City Engineering Greg Berry, the department initiated and completed several important projects. Plan review and input to development applications were improved due to a series of revisions to our way of { processing submittals. Better coordination between City departments and agencies was achieved to provide for a L j more complete plan review of development requests. Several large projects were reviewed and inspected for compliance over the year. Several capital projects were completed or are R substantially complete. Some projects were initialed later than usual; however, steps were taken to design and bid projects sooner in 1997. During the year the following was accomplished: - The Main Street project was completed a - Commercial Street was reconstructed and the street widened - Approximately 8,600 lineal feet (1.6 miles) of r pavement overlay was placed i The Summer Creek/130th Avenue bridge was completed and 130th Avenue improved Executive Summary - Page 7 - Our first speed humps were installed on three ..a streets and the selection process for the second round of installations was completed - The first elements of the 79th/Durham traffic y signal were installed. The signal should be completed and operational later this Spring. Once Washington County completes y improvements to that portion of Durham Road under the MSTIP program, jurisdiction of the road will shift form the State to the City - A pilot program to allow creation of neignborhood sewer districts was begun. The reimbursement program resulted in the consideration of a sewer line that now serves a = neighborhood that previously relied on septic systems. , - The City and County purchased right-of-way at Walnut and Tiedeman to allow for the future realignment of Walnut Library The Library continued to expand programs and ` enhanced several others during 1996. The response from the public was a 9% increase in total circulation, Executive Summary - Page 8 1 j the resulting in a record 544,392 total circulation dii.-ring i year. A one-day circulation record was set on February 20. A new strategic Library plan was developed during the ' year to function as a blueprint for operating the Library while addressing current needs and giving direction for attaining future goals. The plan is the second three- year strategic planning cycle for the Library. j During the year the following new services were initiated: - the friendly visitor program - an Internet room providing access to the Web. a In addition, we received a grant from MACC for an ADA accessible workstation - A self check-out machine One program, the provision of recreation programs, was discontinued. The contractor that provided the a services in the past decided not to renew its contract. Whether recreation programs are a service that the City should provide will likely be discussed during the visioning process. 3 ~ 1 j Executive Summary - Page 9 { 1 i I ~F, 'a 3 Police i Our Police Department completed a reorganization of >j the supervisory structure of the department, resulting in better supervision of field personnel and department/community projects. f An emphasis on programs aimed at our youth was demonstrated by the department's initiation of the GREAT program and PEER Court. Training was conducted in the GREAT program for about 300 seventh grade students. About 35 students completed 1 training so our new PEER Court program can be ` initiated this year for first-time juvenile offenders. We rz) and the community are very enthusiastic about the ~ e positive results anticipated from these new programs. Two other programs also deserve note for the . continuing benefits that they provide. 300 sixth graders graduated from the DARE program and 20 citizens from the Citizen Police Academy. These programs demonstrate the cooperative relationship that our Police Department has built and + maintained with our citizens. Executive Summary - Page 10 i I i i ~ j Public Works i Our Public Works Department not only completed its normal programs, but led our response to storms in both February and December. Along with our Police Department and other City staff, Public Works worked l "I throughout the day and night to reduce storm impacts so that the disruption of City services and traffic 4 throughout the community was kept to a minimum. Our staff performed at an exceptional level. During the year the final draft of our Emergency Management Plan was completed and adopted by E Council. The lessons learned under fire during the 1 December, 1995 and February, 1996 storms have added to our confidence that our staff can and will carry out the plan under pressure. j The Public Works Department was recognized by the Oregon Recreation and Park Association for its exceptional work restoring Cook Park after the February storm and flood. Water supply was another area which received significant attention during the year. Tigard participated in the creation of a Regional Water Supply j Plan, adopted late in the year. In addition, Public Works Director Ed Wegner was successful in receiving County land use approval for a 3.5 million gallon r Executive Summary - Page 11 3 ` ® _ 1 fl reservoir for the Menlor site. Over the conA i! year we hope to build the reservoir and solidify further our contracts for water from our suppliers. The department also did an excellent job preparing ' Cook Park for the Festival of Balloons held in June. . Public Works staff, Cathy WheatlePolice ar~u others made a major contribution to assist festival organizers to make the festival a great event. ry Less visible, but certainly important to us all, was the addition of a new street patching truck. Our streets ' crew is able to patch more road in a more efficient manner due to the purchase of this piece of equipment. One final project that was completed by Public Works that is appreciated by the employees at City Hall is the re-roofing of City Hall. The project is almost completed and the leaks are eliminated. Finance Department Our Finance Department made many behind-the-scenes improvements to deliver better service to the citizens and the City ah-partmCin. s. 'iJ pgr?ada~.- to c oil iputer s Aild operating procedures increased department efficiency. j Executive Summary - Page 12 F] _ i ~i 'j - A study of water rates was completed, resulting in a I new water rate structure that became effective on January 1. New purchasing policies were approved for use by all City departments. a Our Finance Department was again recognized for j j excellence in Financial Reporting and Budget E I Presentation. Both awards reinforce the reputation of our department. Our Finance Department is taking the lead in guiding us through the requirements of Measure 47. We are 7 analyzing the potential impacts of the measure, while j preparing the initial budget that is affected by the measure. A couple of interesting statistics about the City, j important to the Finance Department, should be noted. They illustrate the strong position of the City as we enter the Measure 47 years. i Our population is over 36,000 <j - Our assessed value increased by over 13.7% to over $3.1 billion 1 The property tax rate for the present fiscal year is $2.54 per thousand. This represents a $30 increase over the prior year, reflecting the new tax base. j Executive Summary - Page 13 y rs - The City's investment portfolio at the end of i November was just over $34 million. t - We expect that we will lose $2 million due to Measure 47. As a result, we plan to forego additional positions in the five year plan. j Administration and City-Wide - - I The following program areas were addressed during 1996: - Mediation - we contracted with Beaverton to offer this service to City residents. This free - program is designed to help individuals and/or { businesses resolve disputes using trained { mediators. j - Visioning - The City embarked on a 16 month process to get citizens involved in setting a ® course for the future. During the fall, city Siau talked to about 405 people in community groups about the visioning process and what to expect. c I A statistically valid phone survey was conducted during November with 400 respondents. At the same time, a survey that appeared in the CITYSCAPE, the Regal Executive Summary - Page 14 fi s 1 Courier and the Chamber Hotline generated 868 responses to questions about what issues are important to citizens, and identified their concerns and priorities. In addition, the Tigard-Tualatin School District is participating j in the visioning process. Students in the elementary, middle, and high schools participated in visioning focus groups to share i j their ideas and concerns for the future of the community. Students at St. Anthony's also participated. j City staff is compiling a community profile ! that documents our history, the issues we currently face and what we expect to be issues facing us in the future. In January, a Vision Task Force will begin meeting to review the citizen survey results, the input from students, and the community profile. The Task Force will develop a ! rnmrro»na~~ yiS;v statemaent and ideniify issue areas and action strategies to move us toward the community's vision. There will be several opportunities for citizens I to get involved including participating in the Vision Task Force and the Community Open houses. In addition, staff will revisit all of the Executive Summary -Page 15 i 7 ® 1 I community groups that were addressed last fall to share the survey results. At the end of 1997, the community will have a plan of action that focuses on issues of concern 1 to our citizens and a commitment to report on the progress of that plan annually. . .3 , I - Citizen Involvement Teams (CITs) - In 1997, the CITs continued to meet monthly. The I West/Central CIT and East CITs regularly a have 10 - 15 members in attendance, occasionally more. The South CIT regularly 3 ' averages around 30 members at each meeting. 1 The CITs held a joint meeting in the spring to 1 discuss the Capital Improvement Program Budget and that process went very smoothly. The South CIT's success story was the commitment by the School District and the city to funds traffic signal on Durham at 79th across from Durham School. The Central CIT j expressed concerns about the safety of the 1 intersection at Walnut and 121st to Washington County (the intersection is in the county's jurisdiction) and although MSTIP funding for improvements to the intersection will not be available for three years, the ! county did respond with the installation of a flashing red light. Members of the East CIT i ' Executive Summary - Page 16 i j I ~JJ i t { participated on the Tigard Triangle Task Force helping to develop the plan that was adopted by City Council in December. All of the CITs were involved in suggesting sites for Metro Greenspaces funding, and heard presentations on 2040, visioning, and Measure 47. Other issues discussed by the , CITs included basketball hoops, the Cook -a park expansion plans, Peer Court, Mediation, parking issues on Waverly Drive, and traffic flow at 78th and Pacific Hwy. In addition, KOIN TV visited the South CIT in October as 3 part of their KOIN Listens program. The challenge for 1997 is to find ways to involve more citizens in community issues. In January, the City Council and CIT Facilitators will evaluate the CIT program to determine its effectiveness and suggest changes i to the program to encourage more citizen c involvement. .s Charter Our Charter was revised by the voters in November. Executive Summary -Page 17 ~ 4 Workplace Violence l A City employee committee reviewed ways to prevent workplace violence. A full report was prepared which will result in action in 1997 to help Tigard prevent violence at City facilities. { Staff Training All employees were trained in citizens services. Supervisors received additional training. .i OPEU Contract During the year the OPEU contract was settled. With this, most of the classification and compensation study completed by the Human Resources department was implemented. I ~l Personnel Rules and Policies i. The Human Resources Department initiated a complete review of City personnel rules and policies. I Executive Summary -Page 18 i J r . F RU The Risk section performed an insurance review and renewal of increasing City-wide coverage at a lesser price. In addition, the Risk department processed FEMA claims for storm-related damages to City facilities. Network t .7 The City Home Page was introduced to the Internet. We connected to the Internet with Washington County. r~ We increased reliability of the City computer network. We created public access to our computer network. We trained employees in use of new software The Challenge for 1997 Council. Our new tax base was approved by the voters in November, 1994. It went into effect in July. We had Executive Summary - Page 19 ,j ' P <f ~ expected that the new tax base would allow us to increase the size of the Police Department to provide a higher level of public safety for our growing population. Measure 47, approved by Oregon voters this past November, eliminated our ability to carry out the promise made to the voters. Instead of increasing j staffing, our Police and City-wide staffing will either 7 reduce or remain at the previous tax base levels. Over time, our ability to deliver quality services as population increases will be reduced unless the impacts of Measure 47 are lower than early estimates anticipate. Our other option is to prepare new funding measures to take to the voters to restore some or all of the funding j approved by voters in 1994. ' We do know that our general fund dollars will decrease in July, 1997. r We do know that the funding anticipated upon passage ` of the new tax base will not be fully available to us in July - the progress .:wade this past July as the next tax j I base was effective - will be rolled back. We do know that our population growth met or j exceeded our estimates made in 1994 in fact, upon completion of the housing units started in 1996 over 1 830 our population will be greater, sooner than anticipated. Thus, the need for the 1994 tax base staffing will be present. 3 Executive Summary - Page 20 1 :A Unless our City voters choose to have less service than j promised in 1994, we must propose a funding package to fund at least a level of service equal to that funded before the passage of Measure 47. I am confident that our visioning process will give us some direction as to the wants and needs of our citizens. In the context of the visioning process, we have a unique opportunity to discuss with our citizens the level of services desired, while designing a long-term direction j for the City. I recommend that all of Tigard's citizens help us in this task. We have had a strong beginning to the process. With a cooperative effort, over the next nine months we have an opportunity to: be responsive to Measure 47 chart a course for our future create the tools to guide our growth under the 2040 plan :y 3 open better lines of communication with the :1 public for long-term citizen involvement become a more complete City a Executive Summary - Page 21 j _a I and the City staff welcome the opportunity to work with the citizens and Council to address the challenges presented in 1997. Thank you. r i:ladm\biII\execsum. dm i 1 Executive Summary - Page 22. . , _ - L 1 AGENDA ITEM K FOR AGENDA OF _ 1_ CITY OF TIGARD. OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Election of Council President PREPARED BY:_Cat y Wheatley DEPT HEAD OK CITY ADMEN OK L- ISS BEFORE THE COUNCIL Elect the Council President for the next two years. (1997 and 1998) STAFF RECONINIENDATiON Conduct Council President Election at the January 14, 1997 Council meeting by ballot. INFORMATION SUMMARY The Tigard City Charter states: At its first meeting of each odd-numbered year, the council by ballot shall choose a president from its membership. In the mayor's absence from a council meeting, the president shall perform the duties of the office of mayor and preside over it. Whenever the mayor is physically. or mentally ratable to perform the functions of office, the president shall act as the mayor pro tem. A ballot is attached. OTHER ALTERNATIVES CONSIDERED WA FISCAL NOTES N/A rx A6-9Ncathylcot=Tcnc1ptn.doc - t, CITY OF TIGARD ' OREGON Ballot Election of Tigard City Council President January 1997 to December 1998 I - dote for One: Councilor Paul Hunt CJ Councilor Brian Moore Councilor Bob Rohlf Councilor Ken Scheckla Signature I , i 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772