City Council Packet - 10/29/1996
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CITY OF TIGARD
11GARD CITY, COU PIC I L
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~CI"ABEIt'29, i 99b==6:30 PM
~ _TIGARIa CRY`NAi4
31ZS 5VIl H L,,','BLVD
T1GAM- i7REG0N 97223
PUBLIC NOTICE:
` Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing
impairments; and
• Qualified bilingual interpreters.
4 Since these services must be scheduled with outside service providers, it is
important to allow as much lead time as possible. Please notify the City of your
need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone
numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD -
Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
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COUNCIL AGENDA - OCTOBER 29, 1996 - PAGE 1 `
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I AGENDA n
TIGARD CITY COUNCIL SPECIAL MEETING - OCTOBER 29, 1996
• 1
6:30 P.M.
1. SPECIAL MEETING
s 1.1 Call to Order - City Council at Local Contract Review Board
j 1.2 Roll Call
f 1.3 Call to Council and Staff for Non-Agenda Items
k
6:35 P.M.
' 1. EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), at (h) to ...t
discuss labor relations, real property transactions, current and pending
litigation issues. As you are aware, all discussions within this session are
confidential; therefore nothing from this meeting may be disclosed by those
present. Representatives of the news media are allowed to attend this
session, but must not disclose any information discussed during this session.
7:15 p.m.
2. WORKSHOP DISCUSSION: COMMUNITY DEVELOPMENT CODE
UPDATE
• Community Development Department
8:15 P.M.
3. NON-AGENDA ITEMS
8:25 p.m.
9. ADJOURNMENT
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COUNCIL AGENDA - OCTOBER 29, 1996 - PAGE 2 `J
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I Agenda Item No.
! Meeting of 1a131~r~
TIGARD CITY COUNCIL ~ .
A
' I ( ) MEETING MINUTES - OCTOBER 29, 1996
1. WORKSHOP MEETING
• Call to Order at 6:30 p.m. by Mayor Nicoli: City Council & Local
Contract Review Board - -
> Council Present: Mayor Jim Nicoli, Councilors Paul Hunt, Brian _
Moore, Bob Rohlf, and Ken Scheckla. '
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> Staff Present: City Administrator Bill Monahan; Associate Planner
Dick Bewersdorff; Legal Counsel Matt Farmer; Community Development
Director Jim Hendryx; and City Recorder Catherine Wheatley.
• Call to Council and Staff for Non-Agenda Items 111 _
The Council discussed miscellaneous items, including the final order for r
the Davis appeal with Councilor Moore gone on November 12, and the
potential for Wilsonville as a prison site and the effect that might have
on the future water supply.
Dick Bewersdorff, Associate Planner, previewed the presentation on the
Code Development update. He said that they have hired Bev Bookin as their
primary consultant; others involved included HR Shapiro and Phil Grillo.
He explained that staff wanted to simplify and streamline the Code and
remove some of the discretionary processes. He said that tonight was an
opportunity for the Council to express its concerns regarding revisions to
the Code.
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I 2. EXECUTIVE SESSION i -
The Tigard City Council went into Executive Session at 6:46 p.m. under the
provisions of ORS 192.660 (1) (d), (3), & (h) to discuss labor relations,
real property transactions, current and pending litigation issues.
Executive Session adjourned at 7:50 p.m.
i 2. WORKSHOP DISCUSSION: COMMUNITY DEVELOPMENT CODE UPDATE
Mr. Bewersdorff introduced Bev Bookin, the consultant hired to update the
community development code.
i
Mayor Nicoli reviewed the history of the current zoning ordinance. He
commented he was told that it was originally drafted with the intention of
being a strict all-encompassing ordinance that would address all potential
issues.
Bill Monahan, City Administrator, stated that it was also a compromise I
I Code completed with extensive NPO involvement. He said that the Council
{ at the time was trying to further economic development while protecting
I the neighborhoods.
Mayor Nicoli pointed out that as the City increased in size, the number of
land use actions it processed yearly also increased. He spoke for turning
over more authority to staff to make more decisions.
i
Mayor Nicoli stated that he thought that the zoning ordinance was bulky,
j cumbersome, and wordy; the result was that neither citizens nor staff
could understand it. He said that no one could ever write an ordinance
that covered all contingencies, and that this ordinance was not doing what
they wanted it to do. He said that he would like to see an ordinance that
was half the size of the current one and was user-friendly to both staff
and citizens.
Mr. Monahan noted that the intention in the early 1980s to make each
section a stand alone section without cross-references has backfired over
the past 14 years. Amendments were made in one section but not in an I
other related section; there were many conflicts in the Code. I
j
CITY COUNCIL MEETING MINUTES - OCTOBER 29, 1996 - PAGE 1
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Councilor Rohlf suggested using hypertext in the electronic version of the
Code to help staff locate easily related sections and cross-references.
- Mayor Nicoli cited the City of Newberg's zoning ordinance as an example of
a short, clear, and easy to access code. Ms. Bookin said that she was
familiar with the Newberg Code; it was less complex than the Tigard code
and formatted in a style that was attractive and easy to read.
Councilor Rohlf expressed concern about delegating too much authority to
staff. He spoke for retaining the ability of citizens to come to the
Council as a recourse. Councilor Hunt concurred.
Ms. Bookin said that good planning was policy driven; the zoning ordinance
was the vehicle by which the Council's policies were implemented. She
noted that objective standards versus discretion was an issue inherent in
government. She commented that the 2040 process and the Dolan decision
raised additional issues which they, staff, and the Steering Committee
would have to deal with based on Council policy guidance.
P
Councilor Rohlf said that he would agree with more administrative
discretion to speed up the process if done on a case-by-case basis but
reiterated his concern regarding blanket authority. k._
Mayor Nicoli commented that, based on the current rate of planning issues
coming before Council, if nothing were changed, the rate of planning
issues coming before Council would double when they reached a population
of 50,000. He said that he did not want to make a decision on this
tonight but rather to get the issue out on the table for discussion at the
i Steering Committee. He expressed his confidence in the ability of the
II professional and competent staff to handle more decisions.
Jim Hendryx, Community Development Director, reported that a Planning
Commission member suggested holding more decisions at the Planning !
Commission level with appeal to City Council.
i
Councilor Hunt spoke in support of Councilor Rohlf's point that the
general public must continue to have access to the City Council as a
recourse in planning decisions.
i
Mr. Bewersdorff commented that a tough issue for both staff and the
r Council was the public perception, based on the noticing process, that
they could influence approval or denial of a project at a public hearing;
the reality was that if an applicant complied with the standards, then the
application had to be approved, and neither the staff nor the Council
could do much about it.
Councilor Rohlf suggested changing the Code to reflect more neighborhood
input at an earlier stage. E
Mr. Hendryx pointed out that this was a problem inherent in the Oregon
land use planning {process. The citizen involvement component required
noticing but noticing implied that citizens had a say in whether or not a
project was approved; however, this decision was made 20 years ago in the
permitted uses element,
Councilor Hunt asked if the notices could be improved to better inform
people of what they could or could not do. Mr. Monahan spoke to a public
education process that explained what each type of decision was and what
the level of discussion was for each decision. Councilor Hunt disagreed
with a public education program prior to the fact, contending that the
public didn't care to know about the process until it directly impacted
them.
Mr. Monahan explained that at a neighborhood meeting citizens should be
able to meet one-on-one with a staff person who could walk them through
the process. Other possibilities included a advocate staff person who
explained the process to citizens and materials on file at the library
explaining how to participate in the process. He commented that even with
this citizen involvement and education process, there were many decisions
made that wouldn't be changed.
CITY COUNCIL MEETING MINUTES - OCTOBER 29, 1996 - PAGE 2 -
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Ms. Bookin said that notices could explain that a use was non contestable
permitted use, and what the scope of the review was in terms of what
issues were appealable.
Councilor Scheckla asked if this review would look at compatibility and
differences with Washington County standards. He pointed out that the
city would annex areas currently in Washington County. Ms. Bookin said
that they were already discussing that issue, and that they intended to
create a revisable framework for the Code.
Ms. Bookin reviewed the work already underway on the Development Code
revision. She noted the formatting work done in cooperation with Ms.
Wheatley and her staff to make the Code easier to read, compatible with
the computer system, and updatable. She said that they would reorganize
the Code into categories, and look at updating definitions and terms with
I possible illustrations.
Ms. Bookin distributed a memo on suggestions for the Citizen Involvement
section (Title 18). She noted a Steering Committee of 12-15
representatives from a broad range of community interests. They would be
a sounding board as well as express their concerns.
In response to a question from Councilor Rohlf, Ms. Bookin said that they
intended to distribute revised Code sections to the Steering Committee
members prior to a meeting in order to give them time to read it over.
She said that they would pick several key contraversial and substantive
issues for discussion at the Steering Committee to get feedback on them.
Ms. Bookin said that they would also review the findings of the community
survey coming out of the visioning process to make sure that any land use
and community development concerns were reflected in the Code. She noted
the public information methods, including a monthly report in the City
newsletter, two public hearings, and staff keeping the CITs informed.
Councilor Hunt asked if the 2040 plan would be included in the revisions.
Ms. Bookin commented that a big concern at the City was the approval
review grocess. She said that Type 2 decisions, a staff level decision
appealable to the Planning Commission, had to use clear and objective
criteria by state mandate; inevitably this meant more bulk in the code.
Type 3 decision, with more discretion and flexibility for the citizens,
required a public hearing process. She pointed out that short codes often
didn't give enough guidance; they would work with staff to find a balance
between overregulating and inadequate guidance to provide an ongoing
process appropriate to the City.
Ms. Bookin referenced an "issue memo" sent to staff that identified issues
i for consideration during the review process. These issues included the
Oregon Transportation Planning Rule, the 2040 Functional Plan, revised
Goal 5 requirements, the implications of the Dolan v. City of Tigard case,
concurrency requirements to bring in public services with development at
the same time, and new land uses (telephone regulation, senior housing).
Ms. Bookin stated that while there were some things from 2040 that they
could put into the Code now, they would have to make sure that the Code
was a framework into which other items from 2040 could be inserted later.
Councilor Scheckla asked if there would be provisions to regulate the
antennas proliferating in the community. Ms. Bookin reviewed the history
the cellular phone industry. The FCC sold off more radio band frequencies
to companies providing Personal Communication Service; these companies now
were establishing their own independent cellular network systems which
caused the proliferation of antennas. She said that these antenna towers
could be regulated separately from utilities with additonal Code
provisions to minimize their impact.
Councilor Scheckla asked if anything could be done to regulate glare from
shopping center parking lot lighting. Ms. Bookin said that they could
require consideration of offsite impacts.
i
Councilor Hunt asked if separate provisions should be included on
affordable housing. Ms. Bookin said that they needed to look at
CITY COUNCIL MEETING MINUTES - OCTOBER 29, 1996 - PAGE 3 -
i
affordable housing but pointed out that housing prices were market driven,
~y leaving some affordable housing issues beyond a city's control. She said
t one of the only things they could do was to make sure that their zoning
code was friendly to a range of housing types, including manufactured
housing.
Ms. Bookin said that they would appreciate work sessions with the Council
on thorny issues for which they needed policy guidance.
3. NON AGENDA ITEMS
John Williams, City Council candidate, and Jack Polans, King City
resident, were in the audience. Mr. Polans spoke to affordable housing,
asking why Tigard was not listed on the Directory of Assisted Housing.
Mr. Monahan said that he did not know why they were not listed; he
reviewed the assisted housing opportunities available in the community.
4. ADJOURNMENT: 8:45 p.m.
}
vt,~ aAgg
Attest• Catherine Wheatley, city Recor r
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May y o Tigar
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- CITY COUNCIL MEETING MINUTES - OCTOBER 29, 1996 - PAGE 4
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j CITY OF TIGARD, OREGON
AFFIDAVIT OF NOTIFICATION
In the matter of the proposed
~(3rL'iC~ C(CCL L'c5l.~s'lCc(
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I STATE OF OREGON) .
County of Washington) ss 1
City of Tigard )
I, being first duly sworn, on oath, depose and say: b
That I notified the following persons by phone or personal contact of the Notice of Special Meeting for the
Council Meeting of -CU-a )Q4 f. a copy of said written notice being hereto attached and by
reference made a part hereof on the d) of OG{UF2P~t 191A. '
v _1
CONTACT METHOD: PHONE PERSONAL DATE TIME
Ciao • 333 Tigard Times Reporter at @84-6360UK.
-
Name: _ ari .1,QPsz*
I
Oregonian Reporter at-297-8e61
o{~r 689-986.7 ~ Q03491-3
Name: 87At &t. _
wla~lq~ a,~x
-415o - pcas T'
Subscribed and sworn to before me this $~K
day of (-+t.~~r~- , 19 9 ,
OFFICIAL SEAL Irk "
M JO ANN HAYES 1 „ es
NOTARY PUBLIC-OREGON Notary Publi r Oregon
- COMMISSION NO. 042148 MY COMMISSION EXPIRES MAY 05. 1999
My Commission Expires: nna..N~
Il:tadmlcathylattnot.do
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NOTICE OF SPECIAL COUNCIL MEETING '
October 29, 1996 - 6:30 PM
Tigard City Hall - Town Hall Room
13125 SW Hall Boulevard
Tigard, Oregon
I
Notice is hereby given that the Tigard City Council will hold a Special Meeting on
Tuesday, October 29, 1996, at 6:30 p.m., at the Tigard Town Hall, 13125 SW Hall
Boulevard, Tigard, Oregon. The purpose of the meeting is to go into executive session "
under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real
property transactions, current and pending litigation issues. The Council will also meet in
an open workshop session to discuss the project to update the Community Development
Code (Title 18 of the Tigard Municipal Code).
j For further information, please contact City Recorder Cathy Wheatley by calling 639-
4171, Extension 309 or at 13125 SW Hall Boulevard, Tigard, Oregon..
t:
+ City Recorder (f
%
cc: Kari Jensen at Tigard Times -
Harry Bodine at the Oregonian - Fax No. 203-1813
Post: City Hall Lobby
(10/24/96)
" i:\adm\cathy\cca\notice.doc
i
NOTICE OF SPECIAL COUNCIL MEETING
October 29, 1996 - 6:30 PM
Tigard City Hall - Town Hall Room
13125 SW Hall Boulevard .
Tigard, Oregon
Notice is hereby given that the Tigard City Council will hold a Special Meeting on
Tuesday, October 29, 1996, at 6:30 p.m., at the Tigard Town Hall, 13125 SW Hall
Boulevard, Tigard, Oregon. The purpose of the meeting is to go into executive session
under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real
property transactions, current and pending litigation issues. The Council will also meet in
an open workshop session to discuss the project to update the Community Development
Code (Title 18 of the Tigard Municipal Code).
i -
For further information, please contact City Recorder Cathy Wheatley by calling 639-
4171, Extension 309 or at 13125 SW Hall Boulevard, Tigard, Oregon. ~i
j City Recorder
cc: Kari Jensen at Tigard Times -
Harry Bodine at the Oregonian - Fax No. 203-1813
Post: City Hall Lobby
! (10/24/96)
i:\admlcathy\cca\notice.doc n n^ May ; '
Cates,
MENINImp- -I
i
NOTICE OF SPECIAL COUNCIL MEETING
October 29, 1996 - 6:30 PM
Tigard City Hall - Town Hall Room
13125 SW Hall Boulevard 4 '
Tigard, Oregon
i
j
Notice is hereby given that the Tigard City Council will hold a Special Meeting on
{ Tuesday, October 29, 1996, at 6:30 p.m., at the Tigard Town Hall, 13125 SW Hall
! Boulevard, Tigard, Oregon. The purpose of the meeting is to go into executive session
under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real
property transactions, current and pending litigation issues. The Council will also meet in
an open workshop session to discuss the project to update the Community Development
Code (Title 18 of the Tigard Municipal Code).
For further information, please contact City Recorder Cathy Wheatley by calling 639-
4171, Extension 309 or at 13125 SW Hall Boulevard, Tigard, Oregon.
&t L
i
City Recorder
cc: Kari Jensen at Tigard Times - ~1 e CfS~Q t
Harry Bodine at the Oregonian - Fax No. 203-1813
Post: City Hall Lobby / A,-
(10/24/96) VJl iQil1
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10/24/96 14:52 $503 684 7297 CITY OF TIGARD Imool
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MEMORANDUM
DATE: October 29, 1996
THE
BOOKIN TO: Dick Bewersdorff, Planning Manager
City of Tigard Community Development Department
GROUP
FROM., Beverly Bookin, Project Manager
i m
SUBJECT: CITIZEN INVOLVEMENT PLAN FOR COMMUNITY DEVELOPMENT CODE
Land Use & (TITLE 18) REVISION
Institutional
Planning Submitted in fulfillment of Task 1.4 of the work program, this memorandum summarizes the
f=
Policy Analysis citizen involvement program for the revision of the City's Community Development Code
(Title 18). With the assistance of City staff, the consulting team will undertake the following
Project activities related to citizen involvement:
Management
Group Meet regularly throughout the project with a Steering Committee to be composed of 12-
Facilitation 15 representatives of Planning Commission, City Council and Community Planning
Organizations (CPOs); major business interests, property owners, real estate agents
and developers; and/or others deemed appropriate. As required by state law, these
meetings will be open and time will be allotted at each meeting to take comments from
the public. The City Manager is considering the feasibility/desirability of televising some
of these Steering Committee meetings on cable television.
• Review the findings of the community survey, to be conducted as part of a "visioning"
process now underway, and address to the extent possible land use%ommunity
development-related needs, issues and concerns raised by respondents.
• Prepare monthly report of activities to date and upcoming meetings and hearings
related to the project for inclusion in the City's monthly newsletter.
• Assist planning staff as needed to keep Citizen Involvement Teams (CITs) informed of
activities to date and upcoming meetings and hearings.
j Hold two public meetings on the proposed draft revisions just prior to the public
hearings before the Planning Commission and City Council
We welcome suggestions for additional activities to augment citizen outreach.
621 SW Morrison '
` Suite 201
Portland, Oregon -
97205
Ii
Telephone
503.241.2423
Facsimile
503.241.2721 - -
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COMPREHENSIVE PLAN TRANSPORTATION MAP,NOTES COMPREHENSIVE PLAN {
TRANSPORTATION MAP 1, SCho11S Fe Road to be realigned to connect with Davies
r'=Y REVISION SCHEODLE ROdd.
' I~' 2. Extend Gaarde Street vest and north from SW 121st Avenue~to
ORDINANCE DATE connect with Walnut Street at a point 300 feet to 400 feet east of SW 132nd Avenue. Direct driveway access shall~be
• prohibited along Gaazde Street extension and roadway 91-22 August 13, 1991 connections shall be kept to a minimum. The width of the
street may be reduced below the standazds for major collector 92-0007 March 24, 1992 streets where turn lanes are not required.
~ I
3. Approximate alignments are shown for the extensions of 132nd Avenue south of Benchview Terrace, 135th Avenue south of
• Walnut Street, and Henchview Terrace west of 132nd Avenue. These streets are to be designed as minor collectors with a
design speed of 25 m.p.h.
' 4. Study area t'.o,determine the configuration of a new connection between southbound Pacific Highway and Main Street.
• 5. Study area to determine the alignment of a minor collector
- street connecting 68th Parkway near Red Rock Creek with the - Dartmouth Street extension; and with Hampton Street at 72nd
Avenue vith~the Dartmouth Street extension within the westeLly portion of the Tigard Triangle. ~ {
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• 6. Study area, to determine the alignment of connections between Highway 217, Kruse Way, I-5 and the Tigard Triangle.
7. Connections between Hunziker Street, Hall Boulevard at O'Mara
• Street (generally) and Aonita Road. V
i".~'.: 8. Study area to consider extension of hall Boulevard southward ~ ~ I- to connect with Boones Ferry Road' in Tualatin Pot either -
. ' ~l i{ r pedestrian or vehiculaz access. - . I:~J
? A l0 1 street connection from 100th Avenue to 109th Avenue
~ intersecting l0oth'Avenue either at Battler Street or at'a 'I - ~ ~ ~ - ' -`j `''j~'It ; 7 point at .least 100 feet from the existiag Battler Street 'I~ l G, ~ intersection.
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' 10.. ilff extension and'realignsent of 109th Avenue south of the . - - Battler Street extension; to intersect Pacific Highvayt~at
.~.~J. ,4 Royalty Parkway. The realigned'309th Avenue shall intersect •I~ ' t I•;. cave Street at a int a ximately 250,feet to 450 feet , N Po . PPS
. i; .:,I east of Pacific Highway. ~i a ~ti
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MEMORANDUM LtU
CITY OF TIGARD, OREGON
c.
TO: CITY COUNCIL
FROM: DICK BEWERSDORF
DATE: October 24, 1996
SUBJECT: WORK SCOPE ITEMS FOR CODE UPDATE 4
Attached are the following items to help with the discussion of the code update with Bev
j Booking on Tuesday, October 29, 1996:
(1) Development Code Request for Proposals which outlines the project;
(2) Consultant's Work Program;
(3) Partial staff list of code revisions needing consideration
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DEVELOPMENT CODE REVISION
Request for Proposals I
The City of Tigard requests proposals from qualified applicants to prepare a major
revision of the City's Development Code.
To prepare a revised code, the City proposes to contract with a qualified firm or
individual(s) to perform the services outlined in the Scope of Work. The successful
candidate will have demonstrated experience in code drafting, implementation of code
provisions, land use analysis, the issues of the development process and working with
a public agency and citizens. It will be necessary for the consultant to work closely with
the City staff, public officials and citizens.
Project Description
The City desires to rewrite the development code, retaining those features and
attributes that set it apart and are useful, but revising the code with emphasis on
simplification of the development review process. The project will require an analysis of
existing administrative, legislative and quasi-judicial processes with recommendations
and new code language suitable for adoption. Where possible the revised code will
incorporate and emphasize non-discretionary procedures. Consolidation of provisions
and expediting the development process is expected. The revised code must reflect
changes in the Oregon Revised Statutes and applicable court decisions. The revised
code will also incorporate code changes necessary to implement METRO's 2040 t
program.
Project Scope
o Simplify development review procedures including administrative, legislative and
quasi-judicial provisions; incorporate and emphasize non-discretionary actions i
wherever possible; incorporate changes in ORS and court decisions; analyze I
notice procedures and simplify.
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o Incorporate code provisions necessary to implement 2040.
o Review all standards, revise and clarify where necessary.
o Incorporate responses to draft code revisions by City Attorney and staff-, revise
as required.
o Review use classification system; revise to APA model or other model if
warranted; develop use matrix; compare new classification with existing to i
minimize non-conforming uses because of code changes.
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.CJ o Review street and utility requirements to clarify and make clear when and where
improvements are required and when not.
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o Review and revise definitions that are outdated and vague; add definitions where
warranted.
o Review environmental performance standards (especially physical - soils,
geology, slopes, riparian corridor setbacks, etc. for practical effectiveness; draft
new provisions).
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o Incorporate changes responding to staff generated list of amendments, such as
definition of development, temporary uses, major and minor modifications, f
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density transition, etc.
o Ensure all changes compatible with Comprehensive Plan.
o Independent review and recommendations by consultant;
o Provide summary of changes and modifications suited for public distribution and
public meetings.
Coordination/City Staff Involvement
The consultant's proposal must include a program and schedule that provides for
periodic City staff review and monitoring of all phases of work. i
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Public Involvement
This is an area key to success. Formulate a public involvement strategy to provide
public information and obtain input at key decision points. A steering committee or task
force could be considered. Incorporate request of Planning Commission, City Citizen
Involvement Teams (CIT's) and the development community for issues they believe
should be addressed prior to embarking on the technical rewriting of the code.
Products: A memo or paper initiating discussion with the Planning Commission and
CIT's; at least two public informational meetings to allow public comment and input; a
memo summarizing public comments and how they and other issues are addressed in
draft code revision.
Product
Provide a hard copy of revised development code as well as computer compatible disk
copy. The proposed ccde must incorporate graphics and diagrams to assist
interpretation. The proposal must address how and where this task will be
accomplished.
Proiect Schedule
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Selected consultants will be interview by a panel. The contract will be award by the
Tigard City Council. The consultant should be prepared to start on the project
immediately after selection. The project is expected to be completed within ten months -
of consultant selection.
eject Budget
The City has approximately S75,000 available for the consultant portion of the project. I
Submittal Requirements IIII
The City requires that interested individuals and firms submit three copies of their
proposal. r
The proposal should include:
1. Name and qualifications for all individuals that will perform work on the project.
include the estimated hours to be spent on the project by each individual and the
hourly rate for each. This must indicate who will perform the legal analysis of
any provisions proposed in the draft and final product. The successful
consultant must guarantee that the individuals identified to perform the work
shall complete the project or the City will have the right to void the contract.
2. Itemization of project expenses and their estimated cost.
3. Description of prior experience and references of municipal entities for which the
respondent has prepared a similar project. Include the name of the organization,
a contact person and telephone number.
4. A detailed work program which describes the services to be rendered including a
time frame for phases.
5. Total fee for the proposed work itemized on a hourly basis that includes: j
- Amount of time and budget to be expended by principle(s);
- Amount of time and budget to be expended by subcontractors; if
- Amount of budget allocated to materials and expenses.
6. Statement regarding ability to start and complete the project within the defined
time frame.
Contract Requirements
The City of Tigard's standard form of contract shall be used for this project. The
consultant will be required to carry insurance in the types and amounts specified by the
City in the contract.
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Submittal DeadlinQ
Proposals must be submitted by 4:00 p.m. August 23, 1996. Direct questions to Dick
Sewersdorff, Planning Manager at 639-4171.
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EXHIBIT .a
CO.11.11L'.VITI' DEC'ELOP.IIE.'•T CODE (TITLE M) REVISION WORK PROGR4M
1 17 1S I 1.W rlA r PROJECT
r f,rv • .bfeet with City representatives to refine work program, schedule and budget. Establish
Technical Acvrsory (TAC) and Steenng Committees.
Ti,kc:
bfeet with C:tv representatives ;o review study expectations: determine availability of City i.
planning staff to provide back-up assistance: identify time constraints and other factors which
will affect pre)ec:. Revise work program, schedule and budget as required. Sign contract. i!
1.2 Review ell cer•,inent information related to the code update including but not limited to
comprenensive plan: related ordinances: work by other consultants. e. g., Tigard Triangle Plan,
Goal 5 compliance review: federal, state and regional mandates or requirements to be
addressed: and relevant case law. Prepare memorandum containing a preliminary list of all
new requirements and court decisions which must be addressed. Identify codes of other
Oregon communities which might serve as model for Tigard revisions.
1.3 Establish TAC and Steenng Committee. With assistance of City project manager, determine
composition of TA C, to include representatives of the City's planning, transportation and public
works departments, and a Steering Committee, including City Attorney, representatives of
Planning Commission, City Council and Community Planning Organizations (CFOs): major
business interests. property owners and developers; and/or others deemed appropriate. The
consulting team will consult with the City about the feasibility/desirability of televising some
or all of the Steering Committee meetings on cable television.
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1.4 Deveteo public involvement strategy with the City's Public Involvement Coordinator. This will
include two public town hall meetings at the beginning of the adoption process (Task 4),
possible meetings with Citizen Involvement Teams (CM and/or CPOs, and periodic articles
precared by the consulting team for inclusion in the CiVs newsletter. The consulting team
will support the Public Involvement Coordination in other activities as identified in this task.
Products:
• Revised work program, schedule and budget
• Preliminary issues memorandum
• TAC.S;eering Committee composition
• Public involvement strategy
T4SK 2 CONDUCT PL4.V.VI.VG WORKSHOP
yr Fold initial planning workshops with members of TAC/Steering Committee and Planning
Commiss;oruCity Council ;o insure that proposed update process meets both public- and
pnvare-senor expec:aricns and concerns.
Tasks:
2.1 Cbnduc: --tanning :workshop with TAC and Steering Committee to 1) establish project goals
and expectations: 2) identify and determine priority of portions of cede requiring revision; 3)
identify neighborhood and private-sector needs and concerns to be addressed; 4) review
citizen involvement strategy. and 5) establish preliminary Steering Committee meeting
schedule. (The consulting team will meet biweekly with the TAC.) Prepare workshop
summary fcr distribution to City staff, TAC and Steering Committee members; modify work
program as necessary to reflect paricipants' comments.
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Make ^.rasenta'icn .•J tint wnrianq Session of •re Planning Commission and City Counc:!
- dasccCing Me proposed prclec; including goals, process. documentation. schedule and public
invcivement. Modify as necessary to address concerns raised by these public offrc:als.
Product:
TAC.Steenng Committee WOrksno0 summary
Final work program and schedule
T iSK 3 IN7TL iTE CODE L'PD.4 TE
Puroose • Prepare code revisions with assistance from TAC and pencdic review of Steering Committee. - -
Tasks:
3.1 Confirm orionty list of cpde sections to be extensively revised as opposed to those which will
need minimal substantive revision with TAG Develop a strategy for incorporating special
provisions into the code including Transportation Planning Rule (TPR), 2040 mandates. N.
public facility concurrency requirements. Goal 5 requirements and other outstanding issues t
including environmental performance standards and staff-generated issues list. Revise
preliminary issues memorandum prepared in Task 1.2.
3.2 Develop one or more new code formats. including 'style sheet' outlining organization, page
layout. printing fonts. section numbering system, and present to TAC and Steering Committee
for approval. Once new code format is determined, move all existing code sections into
appropriate location within new format on disc using a computer format compatible with that
of the City.
3.3 Undertake substantive code_ revisions based on priorities suggested by TAC and Steering
Committee in Task 2.1: these include relating to definitions, land use classifications, base
zones, overlay zones and special development standards. Revise regulations as needed to
reflect changing conditions, innovative planning practices: emerging technologies: and federal,
state and regional mandates. Check to insure that proposed revisions are consistent with the
Comprehensive Plan. Display information in tabular form when possible. Develop simple
drawings to illustrate selected planning concepts and definitions. Prepare background
comments for each section to explairvjustify proposed revisions for inclusion in the drag
ordinance. Rely upon on-going TAC review.
3.4 Undertake review and revision of sections related to land use reviews to streamline approval
process. Prepare background comments t: - each section to explainijustify proposed
. revisions.
3.5 Implement internal cross-referencing system. Check for and correct conflicts and
inconsistencies.
:.3 =resent drag code revisions to combined T C.'Steerinc Committee at regularly scheduled
intervals. Ieatunng one cr t'.vo sections at each meeting. Provide TAC/Steering Committee
nembers with copies of draft sections and background notes in advance of each meeting.
Revise ucdated sections as necessary to address issues and concerns raised in these
meetings.
3.7 Meet with TAC for intensive session(s) to review draft or updated ccde. Prepare discussion
draft of updated code.
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3.9 AI t ^rncpn r n nr w rkinn mmr
nmm~ r', mmI I n
• ~ preparation for puolrc neanngs in Task 4. and i• Cnr.1 in
• Revised Issues memorandum
• Interim crafts of cede revisions for T4C'Steenng Commiree review
Cne discussion draft of proposed code revisions in copy-ready hard co
formats AY and computer disc t
LISA ! OSTAL-` PCSLIC APPROP-4LS
i ro I • Support planning staff at public hearings on proposed code revisions.
LUAL
•1. 1 SuCCOrf ^lannino c•af/in orecPnrarinn .s,,...,..___~ __r 1-- n , p/anrnnn r'
o two hearings Revise draft code revisions as directed by the Planning Commission for up
4•2 Suooort olannina staHin o s ntafi n of oro oc d I ti n t
hearings Make final revisions. n rl for up to two
Prnii; fir;
One final draft of proposed code revisions in copy-ready hard copy and computer disc formats
Memorandum summarizing additional tasks/activities to be undertaken by City staHduring the post-
adoption period
T.•ISX S JL4;V.4GE PROJECT _
Ir • provide project management services to ensure adequate coordination within the consulting
team and coordination of the consulting team and City.
Uka_
5.1 Manage project including coordination within the consulting team and coordination of the
consulting team and City.
Pr°ducrs• .
• Monthly status mcorrs and billings
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C.D. CODE CHANGE INVENTORY y=comcc-
July 23
CODESECTION DESCRIPTION
18.08.050.D Do we need a provision to allow for condemnation such as for ODOT
condemnation?
18.26 DEFINITIONS
• Parking space size is defined in feet as per the old standard.
• Development -What is material change?
• Landform alteration - Man made change? Where does it start? Filing,
grading, and within "special flood hazard"?
• Development complex.
• Lot - Review ours with F.G. or others.
• Adult foster care - ORS 197.660 not listed.
Compatability matrix - MF/SF (transition area).
• Family definition.
18.30.030 Clarify when amendments can be made.
32 Historic landmarks.
32.120 A. 1.c. Add detailed PD plans to notice of abutting property owners.
18.32.130.A.1.b.vii Comprehensive plan map changes - Add to 250'.
18.32.150 Failure to receive notice -Consider if language changes needed.
18.32.290 Who has standing to appeal? What is adversely affected? Does there need
to be a strict criteria?
18.32.300 Council review/call up - Consider if language changes needed.
18.32.310 Clarify effective date as last day of appeal period.
18.32.320 Type of appeal -Record -State Statute.
18.40 No building permits without conformance to code?
18.40.040 Density transition area.
comp. plan 6.3.2 Transition area.
18.42 Construction sales & services - Retail vs. Bldg. material.
18.42 Video sales - General retail or convenience sale? - Clarify
18.42 Utilities - Include sewer storm (Sensitive lands does not allow this type of
construction in residential zones.)
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18.54.040.A.5 Residential facility - Should be Group Res as CUP.
58 R-40 Zone - No minimum lot size, apparently by design.
18.66 & 18.42 Define outdoor storage CBD 18.66 in uses definition 18 42. t
18.82 No specific process for demolition, removal, or designation that is clear.
C.D. CODE CHANGE INVENTORY
JUN 21 1996
CODE SECTION DESCRIPTION
18.84 Sensitive lands - While standards for new residential use do not allow j
development, is it clear that additions to units in the flood plain can be made?
18.84.040.A.2 Flood plain fill allowed only in commercial/industrial areas - Consider
residential zones?
18.88.050.E.1. Solar balance point exempt lot provision was not supposed to be in
ordinance. Should this entire section be repealed?
18.88.050.H Last sentence should state the "medium between the two (2) points."
18.92 Density Computations - Necessary? Consistency - Wetlands vs. Other
Sensitive Land Transfers.
18.94.040 Mobile homes on individual lots - Size and garage requirements are not
consistent with stick built standards.
.100 Street trees in subdivisions is not easy to implement. Beaverton to require
cash & contract to plant.
18.100.110.A.1.a. Screening parking/loading areas - What is effective? Presently, a developer
can use one of three methods for screening. This could be revised to require
a six-foot height regardless of the method of screening they choose to use.
18.100.110. B.1 Service facilities.
18.100.130 BUFFER MATRIX CHART" - Rewrite to correct issues such as the City's
current zoning district designations to require less interpretation of the matrix
chart. Should a minimum of a 20-foot buffer between all commercial parking
lot uses and residential uses be required?
18.102 Vision clearance - Revise related to conditions for special direction of
vehicles, etc.
18.104 Needs clarification; class I and 11 allowed in commercial zones? Fuel tanks
allowed by CBD zone.
18.106 CBD - Allow change of use existing bldg. - No added parking; review all
parking standards.
18.106.030 Participant sports - Parking standards.
120 Site development review - Major modification criteria - Review and consider t
what change of occupancy would require major modification.:
18.130 Appropriate to remove some conditional uses and make them SDR's? kr.
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C.D. CODE CHANGE INVENTORY wcme.ny oaemv Coe
Jury 2] '9%
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CODE SECTION DESCRIPTION
18.136 Annexation - ZC/Comp. Plan. - Explore automatic designation at annexation if
legal.
18.138 Established Area/Developing Area - Benefit? Should this concept be G.
deleted? Comprehensive Plan would have to be amended.
18.140 Temporary use - Much of review process is unnecessary paper process.
18.160.040 Preliminary plat ext. - 6 months & 1 year language conflict (final plat
submitted within 1 year but preliminary plat approval good for 17: years).
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MENIOR NDC>i
CITY OF TIGARD, OREGON
DATE: August 30, 1996
TO: Greg Berry, Acting City Engineer
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FROM: Brian Rager, Development Review Engineer !
RE: Proposed Amendment to TNIC (Sur-.-c,. Requirements)
John Hadley recently proposed a revision to our TMC in the area of final plat
requirements for subdivision and partition plats. Below is a proposed additional approval
criteria that would require surveyors to tie their plats to the Ciq•-s GPS -eodetic control n.
network that has been recorded. John indicated that the City of Ore-on City has already
implemented this requirement into their development code and other jurisdictions. who
have a -eodetic control survey, are followin- suit.
The amendment would affect the followin- two locations in the TNIC:
For Subdivision plats:
Amend 15.160.1 50 City Approval of Final Plat: _
Approval Criteria:
Add the following:
14. The plat contains State Plane Coordinates on two monuments with a tie to
the City's GPS -eodetic control nemork as recorded in Sunec No. GC-022 in the i
lWashin-ton County Survey Records. These monuments shall be on the same line and
shall be of the same precision as required for the subdivision plat boundary. Along with
the coordinates, the plat shall contain the scale factor to convert -round measurements to
grid measurements and the an-1e from north to -rid north. These coordinates can be
established bv:
a. GPS tie networked to the City's GI'S sun e}.
b. By random traverse usin,_ conventional sun•evin_ methods.
C. B% contract with the Count evor to include this with the
Count% s review of the plat.
For Partition Plats:
~'4t amend IS. 162.080. Final :application Submission Requirements.
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Add the following to Subsection B:
12. State Plane Coordinates on two monuments with a tie to the City's GPS
geodetic control network as recorded in Sun'ey No. GC-022 in the Washinaton Count\-
Sun•ey Records. These monuments shall be on the same line and shall be of the same fa
precision as required for the partition plat boundarn. Along with the coordinates, the plat
shall contain the scale factor to convert ground measurements to grid measurements and
the angle from north to grid north. These coordinates can be established by:
a. GPS tie neveorked to the Cit\ •s GPS survey.
b. By random traverse usin__ conventional surveying methods.
c. Be• contract with the Count\ Sun•e%or to include this with the
County's reeieH• of the plat.
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John is checking with the County to make sure that item '•c.•• abo\,e in both amendments
is a viable option. He will get back to me with confirmation. Until then. I thought that I
would check with you to see what steps need to be made in order to get this amendment
through the hoops. Do I work with Dick or someone in Planning to move it forward?
+ Please let me know.
Thanks.
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PENGaRIAM0830GREG TMC '
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