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Please notify the City of your ( need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, x309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Deaf). t SEE ATTACHED AGENDA 1 i COUNCIL AGENDA - SEPTEMBER 17, 1996 - PAGE 1 AGENDA TIGARD CITY COUNCIL MEETING September 17, 1996 l I V3 WORKSHOP MEETING 1.1 Call to Order - City Council at Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance I 1.4 Council Communications/Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items If CITIZEN INVOLVEMENT TEAM COMMUNICATIONS MEETING WITH CITIZEN INVOLVEMENT TEAM FACILITATORS AND STAFF RESOURCE TEAM MEMBERS t • Assistant to the City Administrator j 7:35 m. UPDATE: PEER COURT, YOUTH PROGRAMS, AND OFFICER AT WASHINGTON SQUARE • Chief of Police and Youth Officer .UPDATE: METRO 2040 • Community Development Staff to 5 REVIEW OF LAND USE APPEAL PROCESS • Community Development Staff i e TATUS OF LONG-TERM COMPUTER SYSTEM PLAN INCLUDING PUBLIC ACCESS TO INFORMATION • Computer Systems Manager 9:00 P.M. 7. STATUS OF CITY COUNCIL GOALS • City Administrator COUNCIL AGENDA - SEPTEMBER 17, 1996 - PAGE 2 I 1 1. 9:30 P.M. 8. NON-AGENDA ITEMS 9:40 P.M. 9. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), at (h) to discuss labor relations, real property transactions, current and pending litigation issues. This Executive Session is being held under the provisions t of ORS 192.660 (1) (d), (e), 8z (h). As you are aware, all discussions l within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 0:00 P.M. 10. ADJOURNMENT cca0917.96 1 i C COUNCIL AGENDA - SEPTEMBER 17, 1996 - PAGE 3 A. 1 Agenda Item No. 3.1 " e TIGARD CITY COUNCIL Meeting of iola~ IG(~ I:. ` WORKSHOP MEETING 3 MEETING MINUTES - SEPTEMBER 17, 1996 1. WORKSHOP MEETING 1.1 Call to Order - City Council & Local Contract Review Board i Meeting was called to order at 6:39 p.m. by Council President Hunt. I 1.2 Roll Call Council Present: Council President Paul Hunt, Councilors Brian Moore, Bob r f Rohlf, and Ken Scheckla. Staff Present: City Administrator Bill Monahan; Senior Planner Dick Bewersdorff; Police Officer Rick Boothby; Network Systems Manager Paul deBruyn; Administrative Assistant Jill Drummond; Chief of Police Ron Goodpaster; Deputy City Recorder Jo Hayes; Community Development Director Jim Hendryx; Asst. to the City Administrator Liz Newton. Resource Staff Team Members present: Diane Jelderks, Gus Duenas, Mike Mills, Rick Rhodes, Dan Greisen, and Karl Kaufman. CIT Facilitators present: Sue Carver, South CIT; Sterling Marsh, South CIT; Mark Mahon, East CIT. 1.4 Council Communications/Liaison Reports i" Councilor Scheckla advised that he and Mayor Nicoli interviewed applicants for I { the Library Board, and have selected a new Board member whose name would be announced at a later date. 1.5 Call to Council and Staff for Non-Agenda Items Mr. Monahan mentioned five non-agenda items that would be discussed later in the meeting: erosion control; Tri-Met Transit Workshop; School District Meeting (October 17); Ballot Measure 47; and the Downtown Merchant Association field trip with Council. r 2. CITIZEN INVOLVEMENT TEAM COMMUNICATIONS & MEETING WITH CITIZEN INVOLVEMENT TEAM FACILITATORS AND STAFF RESOURCE TEAM MEMBERS Liz Newton, Assistant to the City Administrator, introduced Jill Drummond, Administrative Assistant, who would work with her on coordinating the paper flow to the CITs. CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1996 - PAGE I f F : 7.. 9 1 I Ms. Newton presented an update on the items discussed at the May meeting. With j reference to the CIP, she said that staff would meet with the CITs during the Winter to see if there was any interest in pursuing alternate funding for projects which the CITs had suggested earlier but didn't get funded through the CIP. Ms. Newton presented the CIT notebook developed by staff to provide a history of CIT actions and agendas; it is available at all CIT meetings, with a permanent copy in the f Library. Ms. Newton commented that she hoped the issue of the roles of the CITs and Planning Commission would be resolved following the Council's adoption of the Planning Commission bylaws on September 24. She noted that the public turnout for the Metro 2040 meetings was not as high as the Planning Department had hoped for. Ms. Newton reviewed internal staffing changes to the CIT program. These included Ms. Drummond helping Ms. Newton, the program coordinator, with paperwork and agendas, and development of CIT coordinators to involve and familiarize more staff with the CITs (see handout) and to ensure coordination of appropriate staff resources to address issues " on CIT agendas. Councilor Hunt commented that he thought the issue between the Planning Commission and CITs should be resolved prior to adoption of the bylaws. Councilor Scheckla concurred. Ms. Newton said that she discussed the issue with Mr. Hendryx who indicated j.~ he wanted the Planning Commission to concentrate on land use issues rather than CIP issues. She said she did not think staff's direction ran contrary to the bylaws but she ' would read over the bylaws to make sure. Mr. Bewersdorff pointed out that the bylaws dealt with procedures and that the issue between the Planning Commission and the CITs was outside the bylaws. Ms. Newton reviewed successes of the CIT program, including the signal at 79th and Durham, the flashing red light at 121st and Walnut, the Traffic Calming Committee, the speed hump program, and resolution of the parking problem in the Waverly subdivision. She mentioned that the CIP process went very well, with most CIT members satisfied with the process overall. i Mike Mills suggested further advertisement of the 50150 program for funding speed humps, noting that several neighborhoods indicated interest in the past. Ms. Newton reviewed "stalls" in the CIT program. She pointed out the varying levels of attendance at the meetings, commenting that staff would like to see a regular crowd of 20- 30 people with increased attendance for issues. She reported that she was having difficulty finding facilitators for the East CIT. Mr. Mills suggested looking at attendance as a "success" rather than a "stall", noting that j people attended a meeting to solve a problem and once the problem was solved, the attendance dropped off. CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1996 - PAGE 2 t. F7, t F.: Councilor Scheckla asked that the CITs be contacted regarding helping with traffic and crowd control at the Hot Air Balloon Festival next year. He suggested having entertainment following the Night Glow to phase out the crowd's departure over time. Mark Mahon explained that they had not been prepared for the huge success of the t Festival this year, but intended to learn from the experience to better handle the crowd at next year's Festival. Councilor Rohlf inquired about an land use process education program for the community. Ms. Newton said that staff made a conscious effort every two years to educate people. Councilor Moore suggested educating people at the CIT level as to why certain land use decisions were made by the Planning Commission or City Council, especially in the context of the Community Development Code. Councilor Scheckla suggested informing people of the genesis of the Metro 2040 plan. Ms. Newton commented that the most popular programs were the Police programs dealing with safety and security issues. Ms. Newton asked for feedback on holding two CIT meetings a month for all CITs; the first part of the meeting would be for educational issues of interest to everyone and the second part on individual issues of interest to particular areas of the City, developing an issue team to work on the issues and report back to the CITs. The Council discussed the suggestion. Ms. Jelderks commented that doing so would reduce the amount of staff time required to work with the CITs. Ms. Newton noted that the individual CITs did not want to give up their meetings at which they dealt with issues of particular concern to them. Mr. Mahon suggested holding a joint CIT meeting after the _ r--, end of summer vacation to bring people back into the process after time off. i ! Councilor Moore spoke in support of a joint meeting to save on staff resources and to cover issues of City-wide interest, using Task Forces to address specific issues. Ms. Newton said that staff deal[ with two issues at CIT meetings: general educational/informational issues and issues affecting people personally. Ms. Jelderks suggested break-out sessions for the individual CITs following a general meeting which would allow them to work on issues of unique interest. Ms. Newton said that in any case she would discuss potential changes with the CITs prior to making them. t Councilor Rohlf asked the facilitators how they felt about the land use issues that came to the CITs. He cited the case of Mr. Bledsoe's proposal to change roads last year, commenting that at the Council meeting he had not been clear on the CITs' position on that proposal though they were told that the CITs supported it. Ms. Carver commented that the South CIT had opposed that proposal. The Council discussed how to get CIT input to Planning Commission and Council hearings. Ms. Newton explained that people with land use issues were now required to give the CITs an opportunity to hear their presentation; the CITs did not have to hear the presentation but if they chose to do so, they had to hear it at the next meeting or they lost their opportunity; this was intended to prevent delays in the land use process. Councilor Rohlf expressed concern that input from the CITs could put the public in an { awkward position if Council unanimously voted the opposite of the CITs recommendation. Ms. Newton noted that this had been a concern with the NPOs also. i CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1996 - PAGE 3 Mayor Nicoli arrived at 7:00 p.m. F The meeting was at 7:25 p.m. The meeting reconvened at 7:32 p.m. 3. UPDATE: PEER COURT, YOUTH PROGRAMS, AND OFFICER AT WASHINGTON SQUARE Ron Goodpaster, Chief of Police, introduced Officer Rick Boothby who recently transferred from the Washington Square Officer position to the Youth Service Officer position. Officer Rick Boothby reported on his tenure as the Washington Square Officer (November 1995 through August 1996) at the Community Policing Office set up by the Police Department. He said that duties included being available to citizens and businesses to answer questions, to be visibly present as a deterrent, and to handle calls for service (primarily theft and fraud), leaving the Washington Square district patrol officer available f for calls outside the mall area. Officer Boothby said he worked with both small and large stores on loss prevention strategies and how to prepare police reports to expedite the process for the police patrol officer who answered a call. He noted that both merchants and citizens visibly felt more at ease seeing a police officer on duty. He mentioned that he handled 414 calls in his 10 month tenure, 90-95% of which required police reports. Of those, 75% involved an arrest. j In response to a question from Councilor Moore, Chief Goodpaster explained they were waiting until January to do a statistical analysis comparing the effect of the continuous presence in this calendar year to the lack of a continuous presence last year. Officer Boothby said he knew the program had taken a load off of patrol positions working the area. Chief Goodpaster said it was a savings in finances and response time as well as a link with businesses in loss prevention training. i Councilor Rohlf noted the position was originally implemented in response to gang activity at Washington Square. Officer Boothby said the private security kept on top of any gang activity; his being there has improved the flow of information regarding gangs. Councilor Rohlf asked about security in the parking lots. Chief Goodpaster spoke to the importance of Officer Boothby's visible presence in dealing with gangs. He noted that the Washington Square office turned out to be a very popular drop-in center for the patrol officers, and that the constant coming and going of police cars in the parking lot and the visible presence of Officer Boothby's police car helped prevent crime. In response to questions from Councilor Scheckla, Officer Boothby explained that security t immediately called him if they heard a call before he did, and the police then conducted any investigation needed. Chief Goodpaster noted that the private security had purchased CITY COUNCIL MEETING MINUTES - SEPTEMBER 17.1996 - PAGE 4 i ~ y n police "portables" so they could remain in contact with Officer Boothby without going through Dispatch. Officer Boothby said that Washington County Sheriffs Deputies came through often as part of the Gang Unit that occasionally walked the mall. { Officer Boothby reported on the GREAT program (Gang Resistance Education & Training). He reviewed the specific components of the program designed to reach the early adolescents who were most vulnerable to gangs. He said that he was scheduled as part of mandatory classroom curriculum to present the GREAT program to the 7th graders at Ballard Middle School in November. He was also working with Twality Middle School and hoped to work with St. Anthony's School also. In response to a question from Councilor Scheckla, Officer Boothby explained that while the GREAT program was taken off of the DARE program, DARE focused on drug and alcohol education while GREAT focused on gangs. Officer Boothby explained the Peer Court program in which first-time juvenile offenders were tried and sentenced by other first-time juvenile offenders who ran the entire court proceedings (except for the judge who was a volunteer attorney providing direction as needed). He said that only minor crimes were handled in this court; more serious violations went through the juvenile court system. Officer Boothby explained that the need for this program arose from the overcrowding of the juvenile court system; first time offenders did not receive the immediate consequences for poor choices that might deter them from making other poor choices in the future. j Officer Boothby reviewed the benefits of the program, including destruction of the 1 juvenile's record if he/she completed 100% of the program, consequences to crime, easing of the juvenile department's load, teaching kids about the court system, and giving kids who made a mistake a second chance. Officer Boothby reviewed the criteria for participation in the program: 12-17 years of age, parental or guardian consent and participation, first time offenders only, minor violation or misdemeanors only. He reviewed the required and potential consequences: kids had to attend a self esteem workshop and return to serve on the jury, restitution, community service, essays, letters apologizing to the victim. He reported on his attendance at the j Beaverton Peer Court, noting how well it worked. Officer Boothby said they were in the initial stages of setting up the program, gathering volunteers, establishing procedures, and finding a location. He said that most Peer Courts were held after school; he was looking at the Water District building as a potential site, although Town Hall would be the best site. He said that he hoped to begin the program in January and eventually to meet once a week. He said that they needed adult volunteers to serve as advisors and clerical support as well as lawyer volunteers. In response to a question from Councilor Hunt, Chief Goodpaster reviewed the backup personnel for GREAT and the Peer Court. He stated they felt a first-time offense was the J time to jump on kids and give them significant consequences to their actions rather than 1 waiting until they came to the attention of the juvenile system through repeated offenses. - I He said the main thrust of the Peer Court was to reduce recidivism; communities with this i CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, ER 1996 - PAGE 5 t program reported recidivism rates down to 1% to 10% from the more common 20% to 35%. Officer Boothby noted that kids went to the Peer Court within a week of their 111 eligibility interview. In response to a comment from Councilor Rohlf, Chief Goodpaster said the proceedings were a public hearing, the same as in any court, and were open to the public. Councilor Moore asked if gang activity increased as mass transit expanded. Chief Goodpaster said yes, noting the problems Tri-Met has experienced with gangs. He said that Beaverton and Hillsboro were watching the situation closely in anticipation that gang activity would increase with the increase in mass transit in Washington County. 4. UPDATE: METRO 2040 in Hendryx, Community Development Director, noted that Mayor Nicoli testified at ti j the Metro hearing. The Mayor reported that the testimony went well with the Metro i i Council interested in elected officials' testimony. He pointed out that four other Washington County Mayors also testified and that they each addressed different issues. € I His comments had related to unfunded mandates, Metro taking on a daily planning function role instead of remaining in an oversight advisory capacity, and Metro imposing uniform standards on very diverse cities with different problems. i 5. REVIEW OF LAND USE APPEAL PROCESS Dick Bewersdorff, Senior Planner, gave a Power Point presentation explaining the land use appeals process as it occurred in Tigard. He reviewed who could appeal, who made the decisions on various land use issues, and who heard appeals on those decisions. ' Councilor Rohlf raised the notification process as important in determining who had ! standing to appeal an application. Mr. Monahan clarified that anyone who participated in the process, regardless of whether or not they received official notice from the City, could appeal; those who received notice but did not participate in the process lost their right to appeal. In response to Council questions, Mr. Monahan reviewed the noticing process, including posting the property, notices to all property owners within a certain distance, and notice published in the Tigard Tinges. Mr. Bewersdorff explained that the appeal fee was set by statute, though the Council could waive it. i Mr. Bewersdorff explained that local land use decisions were made on four levels: Community Development Director, Hearings Officer, Planning Commission, and City Council. The Con m mity Development Director decided the least discretionary land use decisions that did not require a public hearing; the Hearings Officer reviewed decisions more discretionary in nature that required a public hearing, and appeals of certain Community Development Director decisions; the Planning Commission reviewed the most discretionary land use decisions, general land use, changes in land use designs, (all of j which required a public hearing), and appeals on the majority of Community Development Director decisions; the Council heard public hearings required to establish or change policy as well as appeals to Planning Commission decisions; appeals to Council decisions CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1996 - PAGE 6 11 ' 3 p t ~ I were heard at LUBA and then on through the Court of Appeals process to the Supreme j Court as the highest authority. Mr. Bewersdorff referred to the limitations on appeals; they were usually confined solely a to the record unless admission of new evidence was deemed appropriate. Councilor Hunt asked about the Director granting a variance from the Code. Mr. Bewersdorff stated the Director could grant variances from standards, not procedures, and reviewed the Carriage House Apartments appeal as an example. Mr. Hendryx noted the confusion on the appeal process that resulted from the Carriage House apartments appeal and reported that staff was working to clarify in the notice what issues were under appeal so the public would understand what they could talk about at an appeal. : The Council discussed the issue of noticing. Mr. Monahan commented on the need for community education on the appeal process procedures, and mentioned that staff would try to make more written explanations easily available to citizens. Councilor Rohlf expressed concern at the rigidity of the noticing process which might not reach those most affected by an application simply because they were not within the stipulated distance from the property. He suggested discussing noticing during the code revisions, and spoke to using common sense in determining who received notices. Mr. Monahan pointed out the posting of properties as an improvement in the noticing process. Mr. Bewersdorff noted the staff review of land use issues of possible interest to the CITs f , . and the requirement that applicants meet with the neighbors prior to submitting an application as further ways to inform people of a land use application. Mr. Monahan commented that developing a contact list for neighborhood associations would help get notices out to appropriate people also. Meeting was recessed at 9:00 p.m. j Meeting reconvened the meeting at 9:08 p.m. I 6. STATUS OF LONG-TERM COMPUTER SYSTEM PLAN INCLUDING PUBLIC iii ACCESS TO INFORMATION I . Paul deBruyn, Network Systems Manager, reviewed the Network Services Department's strategies to deal with the ever-changing nature of computer technology in order to serve the public, reduce costs, and provide information. He said that their five year plan covered five areas: remaining proactive to stay ahead of the technology curve; hardware and software; communication; telephony; and, training. Mr. deBruyn reviewed current trends in hardware and software, commenting that the power of the computer doubled every 18 months; staff had computers on a three-year life cycle when they would have to be replaced to keep up with the increasingly powerful j CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1996 - PAGE 7 1 programs. Trends included using desktops to browse the Internet and not knowing where information came from, the current switch from DOS to Windows, and the competition between Microsoft and Netscape for the operating systems market. I Mr. deBruyn noted that communications was the fast growing area in the industry. He reviewed strategies for communications in the four areas of public access, Councilors, I telecommuting, and other agencies. He pointed out the public access terminal in the lobby which allowed access to certain areas in the network, the possibility of setting up a City j Hall kiosk at Washington Square, and the dial-up access to Tigard's two home pages, one "official business" and one a new citizen's booklet. Councilor Rohlf asked if there had been any discussion on charging for information. Mr. deBruyn said no, pointing out that they were limited in what information they could charge for. Mr. Monahan commented that according to statute they could recover the costs of generating information but not for delivering it. E Mr. deBruyn said they wanted to move the Councilors towards using electronic data and e-mail (as opposed to using hardcopy) in order to reduce costs. Mr. deBruyn mentioned that telecommuting was one means of meeting the State goal to reduce commuting by 15% for employers with more than 15 employees on site. He was currently testing this with Chief Goodpaster and Wayne Lowry. Mr. deBruyn reviewed the changes in telephony in which data networks and telephone technology were fast merging into one stream. He noted that laptops might become the computer of the future with desktops no longer being manufactured. He cited the PCS phone as an example of a phone that served a variety of data and other communication functions for a monthly charge less than the government rate for cell phones. Mr. deBruyn commented that most new employees were already familiar with Windows and required training only in the City applications. He said they were headed in the direction of expanding access to the Internet which would require training also. Councilor Rohlf asked if the budget would continue to grow in this area or would Mr. deBruyn propose a set amount for a certain number of years. Mr. deBruyn said that following the large expenditures to upgrade the system last year, they were heading to a f more even level of expenditure for primarily replacement costs. In response to Council questions, Mr. deBruyn explained that Network Services obtained software licenses for each computer in the City and purchased the common software, but that departments were responsible to purchase software unique to their function. He said they had a relationship with a vendor off the State contract and received the same price regardless of the number of computers they purchased at one time. Mr. Monahan stated at the user requested an upgraded computer with justification and then Mr. Bewersdorff - reviewed the request in light of the system as a whole. j CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1996 - PAGE 8 { F 7. STATUS OF CITY COUNCIL GOALS ° Councilor Hunt asked that staff find a way to reduce the number of pages of written testimony submitted at a hearing which Councilors were supposed to review while trying to listening to spoken testimony. Mr. Monahan said they asked those whom they knew planned to attend a hearing to submit testimony in advance, but that last minute submittals j were a right of the participants and often a strategy to get issues in the record that could later be appealed. 8. NON-AGENDA ITEMS > Mr. Monahan noted that Jeannine Murrell was going to finish her term as MPAC representative. He said that Mayor Rob Drake of Beaverton has requested the cities submit their nominees for the Washington County Small Cities MPAC representative and alternate by September 27; he would then send out a ballot on September 30. c. The Council discussed the strategy of who they should nominate. Mayor Nicoli spoke for i nominating someone from a larger city than Cornelius and from this end of the county; he I recommended Lou Ogden from Tualatin who, contrary to Councilor Murrell's report, was interested in serving as the MPAC representative. Councilor Scheckla reported that Councilor Neil Clough from Cornelius was Councilor Murrell's nominee for MPAC ` representative, as he has attended all the meetings and worked with her closely on the issues. j The Council asked staff to clarify whether the representative and alternate would be voted on separately or whether the top two vote getters would get the positions. > Mr. Monahan reported the school district would like to meet with the Council on Thursday, October 17 to discuss Measure 47; they were preparing a resolution opposing II! Measure 47 for the School Board. Mr. Monahan reviewed the circumstances under which the Council could take a position on a ballot measure. > Mr. Monahan reported that the potential dates for the Downtown Merchants Association tour with the Council were 10/19, 10/26, or 11/9. > Mr. Monahan noted the recent problems with erosion control, commenting that City engineers were not satisfied with USA's erosion control methods. Mayor Nicoli noted the history that USA took over erosion control when the City engineers failed to have adequate controls. He commented that eventually erosion ended up in the City streets and rights-of-way and that erosion control was a shared responsibility. > Mr. Monahan reported a change in the process in removing the historic designation from the Tigard Feed and Seed store which the City Attorney's office was working to resolve. A 1995 statute change requiring cities to grant removal of historic designations at the owner's request possibly impacted the contract to remove the building because it could trigger a 120 day waiting period for a demolition permit. CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1996 - PAGE 9 n Mr. Monahan noted that the Planning Commission had not had the cost renovation information provided by the property owner when they made their decision on this issue, and that there was conjecture that some of the Commissioners might have voted differently if they had had that information. Mayor Nicoli noted he would be gone next week and asked for postponement of the hearing on this issue until he returned. i 9. EXECUTIVE SESSION + The Tigard City Council went into Executive Session under the provisions of ORS 4 192.660(1) (d), (e), (f), (g), and (h) to discuss labor relations, real property transactions, exempt public records, current & pending litigation issues. 10. ADJOURNMENT: 10:12 p.m. Attest: Jo es, Dep ty City Recorder or, City of Tigard Date: U r as 14 4 ' 1AADM\CATHY\CCM\960917. DOC - 1 I ji 'I ! CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1996 - PAGE 10 I G COMMUNITY NEWSPAPERS INC. Legal TT 8631 Notice P.O. BOX 370 PHONE (503) 684.0360 BEAVERTON, OREGON 97075 Legal Notice Advertising ;lirt 'City of Tigard • ` ' 17t-Tearsheet Notice 13125 SW Hall Blvd. Duplicate Affidavit L1 •Tigard,Oregon 97223 'Accounts Payable JF~~IGAKC i AFFIDAVIT OF PUBLICATION STATE OF OREGON, )as. 'ti4 c- 000NTY OF WASHINGTON, ) r t>aif u f Kathy Snyder r being first duly sworn, depose and say' that I am the Advertisingg r ' .r( Director, or his principal clerk, of theTigard-TUalatin Times a newspaper of general circulation as defined in ORS 193.010 : ? A and 193.020; published at Tigard in the ,r ^nit afo►esaid county pnd state that the s f City Council DJorkshop Meeting a printed copy of which is hereto annexed, was published in the I entire issue of said newspaper for ONE successive and consecutive in the following issues: September 12 1996 ~ r 1 s_~r ,-f, Subscribed and swoffi to before me thisl211 day of September, 1996 OFFICIAL SEAL JACQUELINE ARELLANO i Notary Public for Oregon r . NOTARY PUBLIC-OREGON My Commission Expires: COM611SSION NO. 023140 MY COMMISSION EXPIRES JUNE 9, 1997 AFFIDAVIT j The following meeting highlights are published for your information. Full a agendas may be obtained from the City Recorder, 13125 S.W. Hall Boulevard, Tigard, Oregon 97223, or by calling 639 4171. CITY COUNCIL WORKSHOP MEETING September 17, 1996 - 6:30 P.M. TIGARD CITY HALL-TOWN HALL ' 13125 S.W. HALL BOULEVARD, TIGARD, OREGON Workshop Meeting Topics: • Citizen Involvement Teams (CIT) Communications & Meeting • with CIT Facilitators and Staff Resource Teams Update: Metro 2040 Status of City Council Goals • Status of Long-Term Computer System Plan Including Public Access to information • Review of Land Use Appeal Process • Executive Session: The Tigard City Council may go into Execu- tive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. TT8631- Publish September 12, 1996. r r7 .7~ D q11 e?( _ 4a CIT FACILITATORS AND STAFF RESOURCE TEAM MEMBERS September 9p, 9996 I STAFF NAME, ADDRESS & PHONE TOPIC CONTACTED l i 7 '44 pot, / " l y K ~ dt~C~ c l ~ fay •h'~ ems- =Ct2, ~ 1cAS~ I GC7^7', i raadmljoWrsrbhLdoo ia` a CIT COORDINATORS ROLE Meet monthly with all Department Coordinators ♦ Suggest ideas for agenda topics and how to approach topics , Coordinate attendance of department presenters or ? representatives at CIT meetings as appropriate _ F h Responsible for CIT meetings on a rotating basis c; ♦ Agendas o Scheduling presenters or resources with Department Coordinators ♦ Arrange for meeting set-up and tear-down .y,,._.--.-.. - - T CIT COORDINATORS SCHEDULE 1996 August Administration a September Administration October Community Development November Community Development f December I Engineering ~ 1997 January Engineering February Finance March Finance April Library i May Library June Police f j July Police 4. August Public Works i September Public Works Tigard City Council Meeting September 17, 1996 Item No. 2 of the agenda was Citizen Involvement Team Communications & Meeting with Citizen Involvement Teams Facilitators and Staff Resource Team Members. Here are notes of the that portion of the meeting. CIT DISCUSSION Liz Newton Follow-up *CIT Notebooks - what they are and where they are located *Role of CIT. September 24, by-laws will be reviewed by the Planning Commission in regard to this. A . *2040 Presentation Program Changes *CIT Coordinators. The purpose of the coordinator function is to involve more staff with the citizens, and to share the responsibility of the CIT function among staff verses just one or two I staff members. The CIT Coordinators will meet monthly to determine agenda. Coordinators will coordinate CIT attendance, agenda information, scheduling presenters, and brainstorm for the monthly fliers. Successes *The Tigard Times ad. *The flashing red light installed at 121 st and Walnut Street *Waverly Meadows subdivision *Traffic calming *Speed humps program *Capital Improvement Program (CIP) 1 *New CIT Faciliator Training will be November 2 (1 st Saturday in November) j Stalls *Erratic attendance *East and South CIT Facilitator needed Ideas & Comments *CITs help with the Hot Air Ballon Event and transportation/traffic issues. Perhaps have additional entertainment after "Night Glow" so that the people are not trying to leave Cook Park all at the same time. *Rotate "Education" every 2 years or so - Land Use, etc. *2040/Metro *Have one combined CIT Meeting for the first meeting after summer ends. *Combine all CIT meetings, but separate it out so that there is a "General Education" portion. which applies to all CITs, and a "People's Issues" which applies to the specific concerns and needs of specific CITs. The CITs could break away to their smaller "People's Issues" meeting j. - - - i - after the "General Education" session. There is concern about how CITs would feel about this, so this idea will be brought to each CIT meeting. Another concern is getting CIT input to the Council. This idea will be reviewed and decided upon in the January 1997 time-frame. j r i'. a. j 5 J .m.•u--~z~Kl'.`x`"i!ve^r..x~-, ate"" -Twvt"•".3k".RSF~1a1'. 9 1~ lei '1.: ~ .q A(~ I`~ ;9 f~ ii i/ A ~i I'~, t~ E:: P 5 .1 r~ ~ o d~ I 3 v~ ) d~ i 'i ~I I .:''`k ,,,y._ ;~1 1 i _ a _ - p, ~i ~ Y`" ~ ,i l ! ;iil ~ ~ _ i ~ , I ~ ~ f 1 y,., ~ , e, r - - ~ - v Id _ L~1 ~y q.ann their noon nppeTrr olennr nun m'`,j AUG 241998 ~ _ ~dommenl, lee donment it of marylnnl gnnliq' ~ M[CROFILMCD n t dui ui 'WGh ~ b o " 6` iii ' m i no i ~ weuffiNo'` a ~+-u: n.iv..y ~ ~~v+v"a,;rur ku..4 s;;:, T.rrz..+NN :++..e.u+o,if~,iiW ,N ~.__~w _-e._~_ ~o~1~r C~~S ~~~ll~n ~v~.nf T~Spa,~-E~,h~ d,- su - L a~ A ~ ~ ~rouos eJ~ l tip ~p ~ M~~ - N' C~rnz ~u~ i~ 1, ti • A®0. A n~n® V e e~ IV 1'w J 1 v • ~Ir IM1l~nallte nPPeh'n ~lennP than llie pIIG 2h D9b ~ ,•~Jnanmmb n.. ua~~m~~c i~ar mmPmm ymmi>. MIC[tOEILMED U ~ ~ I, I t dm i6il t G'~ ~ C~ ~Vm . ~ ~ ~~w ~ r .~r+,aPti r :,:,.~„;~.rMVa.n.,. ;+;=:w:«wars.<v.. A:~„x AGENDA ITEM FOR AGENDA OF 9-17-96 CITY OF TIGARD, OREGON - ' COUNCIL AGENDA ITEM SUMMARY ISSUEIAGENDA TITLE Update on Youth Services Officer PREPARED BY:2on er DEPT HEAD OK CITY ADMIN OK ISSUE BEFORE THE COUNCIL To provide information to the Council on the appointment of the Youth Services Officer and an update on the Juvenile Peer Court and G.R.EAT. programs. INFORMATION SUMMARY Officer Rick Boothby has been appointed the Youth Services Officer and has received formal training in instructing the G.R.E.A.T. (Gang Resistance Education and Training) program and is researching Juvenile Peer Courts. The G.R.EA.T. program will begin this tern in Fowler Middle School and plans are under way to -present it at Twality Middle School within the year. The G.R.E.A.T. program will be instructed at the 7th grade .level and is similar to DARE. in that it teaches the students what gangs are all about, why they shouldn't get involved in gangs and how they can avoid the pressures of joining a gang. The peer court concept is time tested and working well in several states and cities in Oregon. The bottom line is that they reducejuvenile recidivism significantly. The concept is for kids to hold the positions of court officials, attorneys, jury, clerk and bailiff and decide the punishment (within certain guidelines) of first time offenders. An attorney serves as the judge and a citizens advisory group assists insetting up the court and overseeing its actions. We are now actively soliciting volunteers, both students and adults, to receive training and to be members of the peer court and the citizens advisory group. i ~ I ; Agenda Item No. s Meeting of q I Iq G 'r1 LAND USE APPEAL PROCESS I-V 1. PURPOSE- To clarify and ensure understanding of Tigard Development Code appeal process. 2. APPEALS IN GENERAL - { The Tigard Development Code and Oregon Revised Statutes provide the opportunity for any person who is entitled to notice and who is adversely affected or aggrieved by a land use decision to appeal that decision (request a hearing) to the next highest level of authority. l 3. WHO MAKES WHAT DECISION? - f Local land use decisions are made by the Community Development Director, the Hearings Officer, the Planning Commission and City Council in ascending authority. What decision is made by the respective authority is delineated by the Tigard Development Code as outlined below. o Director's Decisions - These are the least discretionary of land use decisions. Director's Decisions do not require a public hearing and must meet I the specific standards and criteria described in the development code. Such decisions must be approved if applications meet the standards. The list of Director's Decisions follows below: - Minor partition Major partition - Site development review - Temporary use Home occupation - Minor modification of approved planned developments Variance I - Sign code exception - existing signs only Accessory uses and structures - Flexible setback standards 9 - Zero lot line standards _ Detailed planned development plan Parking requirements (unlisted) j - Tree removal permits - Director's interpretations - Solar access requirements l o Hearings Officer Decisions - These decisions are generally more ' discretionary in nature and require a public hearing. The list of Hearings Officer decisions follows: - Conditional use - Sensitive lands with the floodplain Historic overlay district amendments: Subdivisions Sign code exceptions - new signs Appeal of sensitive lands decisions by Director (slopes & drainage) Appeal of sign permit or administrative sign code exceptions Appeal of solar access requirements o Planning Commission Decisions - These decisions are also more j discretionary and relate primarily to the designation of general land use and changes in land use designations. These decisions require a public hearing and { are listed below: 111i - Planned development subdivisions - Quasi-judicial comp plan amendments (recommendation to Council only) Quasi-judicial zoning map amendments - Development applications referred by Director - Appeal of Director's decision - Conceptual planned development plan - Interpretation of comp plan or development code as requested - Items not specifically assigned to the Director or Hearings Officer - Preliminary review of plan designation and formal imposition of zoning districts on annexed land 1 - Recommendation on annexation - Solar access requirements - Legislative comp plan and zoning ordinance amendments (recommendation to Council only) o City Council - This is the final and highest level of local land use decision making. These require a public hearing and typically establish policy or change policy. These decisions are listed below: - Formal imposition of comp plan designation of annexed land - Matters referred by the Planning Commission or Hearings Officer - Review of decisions of initial hearings body - includes Director's j . decisions and those of the Planning Commission and Hearings Officer as well as appeals - Quasi-judicial plan amendments Resolutions to Boundary Commission for annexations g - Legislative changes to the plan, plan map and to the code t r - t r 4. WHO HEARS AN APPEAL? The development code specifies the hierarchy of appeals: Director's Decision Appeals - These are heard by the Planning Commission except those for sensitive lands, signs and solar access which go to Hearings j Officer. Hearings Officer Decision Appeals -These are heard by the City Council. Planning Commission Decision Appeals - These are heard by the Council except that LUBA hears appeals of Planning Commission appeal decisions. City Council Decision Appeals - These are heard by LUBA LUBA Decisions - These are heard by the Court of Appeals on through each i judicial level until the U.S. Supreme Court is reached. 5. APPEAL LIMITATIONS Director's Decisions - The development code indicates that appeals are confined to the prior record. ORS 227 supersedes and requires a de novo hearing (a complete hearing). Council Review - A review of a decision by the Planning Commission or Hearings Officer is to be heard according to the following: 1, Confined to the record of the proceedings unless Council t determines the admission of new evidence is appropriate. 2. Limited to the grounds relied upon in the notice of review which includes the specific grounds for the appeal. 3. Subject to written and oral argument. Written argument must be ! submitted no less than five days prior to Council consideration. 4. Reviews on the record of Hearings Officer or Planning Commission decisions must be completed with 40 days of when the notice of review is filed. i t ..I . 1. F Agenda Item No. I Meeting of of 4 n MEMORANDUM . 1 DATE: September 9, 1996 ' T0: Bill Monahan FROM: Paul de Bruyn RE: Outline of City Council Presentation on Future Computer Direction CC: Cathy ! Bill, I plan on giving a slide presentation rather than a textual type. I believe the council members would gain more from viewing a set of visuals, rather than giving them a booklet to read. Here is a brief outline of the topics to be discussed. The purpose of the presentation will be to outline the ! overall direction in which we will head the city. This will make the council members more familiar with the computer goals. They will know when and why various items are requested during budget sessions, and how they fit into the "big picture". Specific areas to be discussed are: F 1. Network Expansion The network is constantly expanding, job requirements are changing, city employees who previously had no need for a computer are now finding their daily tasks require a computer. f 2. Communications The area of largest growth is communications. Communications for council members to give and receive information, for employees who telecommute, for citizens who dial in seeking information, and for communications with other governmental agencies. 3. Hardware The computer industry has a history of doubling computer power every 18 months. Following that trend, we will remain several steps behind the "bleeding edge", using hardware and software that has already been proven in the J A _ marketplace. We are projecting a turnover of equipment every 36 months. 9. Software We have defined our network to be Microsoft Windows based. Currently version 3.11, eventually we will grow to either Windows 95, Windows 97, or Windows NT. We specify that Department specific software be Windows based. 5. New Projects Public Access is being expanded. We have a City of Tigard Web site for all citizens with Internet access. We have public access computers for viewing parcel information. These terminals will include other information as soon as we can install it. Now located in City Hall, their locations will expand to Washington Square. This is a brief outline of the discussion, to be integrated with a set of PowerPoint slides. f Paul I I i. ~ s F 4 . 2 7-77 4 AGENDA ITEM # FOR AGENDA OF lptember 17.1996 r CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Status of City Council Goals PREPARED BY: Cathy Wheatley DEPT HEAD OK CITY ADMIN OK L ISSUE BEFORE THE. COUNCIL Council review of the second quarterly update of City Council goals. i STAFF RECOMMENDATION Review and discuss the 1996/97 goals. Advise staff if Council has concerns about progress or direction of any of the goals. r- ; INFORMATION SUMMARY Attached is status report for the 1996/97 Council goals as of September 9, 1996. Each department reviewed the goal status for their areas of responsibility and supplied the information contained in the report. i:kityHidc~sum~gau962.doc ti f Council Goals -1996/97 Status Report - September 1996 Council Policy Areas ~I April 1996: Participate in Youth Center Study (of private I interest groups), consider the results, and determine City position on developing a youth center. Update (June ;1996): The::Youth Committee is in the process of forming community . focus groups to get , more information from the community..They are' considering a pilot project. Update (September 9996): Youth Committee members, Russ Joki, Jerry Glover, and Jan Cole met with the Council on April 16, 1996 and reported on the Portland State University Study on the Youth Center. The Committee examined the possibilities of creating recreational programs for i teens, ages 13 to 18. The Committee asked for approval to take a "straw i man" proposal to community leader's for discussion. Since this discussion, the Committee Chairperson, Jack Schwab, has moved away. The group did not meet this summer. Chief Goodpaster will have an update once he has contacted the remaining committee members. April 1996: Improve media relations. Update (Jilne 1996): Plan' is to meet with`the newspapers, television and radio stations to determine the type of stories they would be interested in covering. After those' meetings, Liz Newton will develop a calendar of story ideas for the next year. The goal is to have the calendar developed by July 1 Update (September 9996): Assistant to the City Administrator , Newton met with the Tigard Times reporter and a representative of KOIN TV (Channel 6) to discuss the type of stories they would be interested in covering. KOIN TV (Channel 6) will attend the South CIT meeting on October 2 as part of their KOIN TV Listens program to ask Tigard citizens what issues interest them. Then, KOIN will select some issues for follow I up. i City Council Goals 1996/97 - Page 1 y l { May 1996: Resolve the issue of authority and areas of responsibility for the Planning Commission and Citizen s Involvement Teams. J Update (June .1996): Policy was submitted for Council review. The Planning Commission and CITs are currently,reviewing the policy. Update (September 9996): CITs reviewed and accepted the policy. The Planning Commission by-laws are being drafted and will be reviewed by the Council on September 24. 4 June 1996: Develop long-range and short-range space plans and evaluate funding alternatives. E 3 Update (J67e 1996): The space committee is in the process of evaluating whether or not our current site can accommodate facility growth over the next 20 years. We have reviewed departments' initial estimates on - future parking need's and determined that it is necessary to reduce parking needs. The next step is for departments to reevaluate their parking needs and meet within the next two weeks to make a final decision on what growth can be accommodated on site. In the short term, Jim Hendryx is developing is plan for city hall to accommodate the new hires anticipated i after July 1. j Update (September 9996): Staff has determined that long-term j t parking needs cannot be accommodated on site. Tigard Christian Church ' will allow City employees to use a portion of their lot on week days. A 3 written agreement will be prepared granting permission for the City to use the Church parking lot. A plan has been developed and parking implemented to accommodate new hires. The City is pursuing use of additional property for expansion. t City Council Goals 1996/97 - Page 2 y t a - e fa • July 1996: Conduct Charter review for November 1996 election. a 1 Update: (June '?996): Scheduled for Council discussion on June 18, i 1996, to 'consider whether Charter amendments should be placed on November ballot. f Update (September 1996): Council discussed areas of the Charter j for update. A public hearing was conducted and two ballot titles were forwarded to the voters for their consideration on November 5. Ballot { Measure No. 34-57 proposes a change in the process for electing Council members. Ballot Measure No. 34-58 proposes a change to place the office of City Manager in the Charter, update the oath of office language and update the language throughout the charter with gender-neutral language. t3 0'_` September 1996: Develop long-term computer system (hardware, software). Provide public access to information. Update: (Julie 1996): GomprehermRie Plan is being written and will be presented ,to City Council in September. 1 FUpdate (September 1996): Computer Systems Manager is schedulepresent this item to City Council on September 17. a City Council Goals 1996197 -Page 3 a September 1996: Develop a plan to address the problems of Tigard's homeless. Update (June 1996): Council update and discussion scheduled for the workshop meeting of July 16, 1996..:. Update (September 1996): At the Council meeting of August 27, 1996, City Administrator Monahan reviewed the status report recommendations of the 1994 Task Force: a j 1. Severe Weather Policy: Interfaith Outreach Services (IOS) operated a shelter the last two years. It is possible the IOS will not continue this service because of funding priorities the IOS Board needs to determined. The City Administrator has met with the IOS Director; they are reviewing the various options and sites. 2. Educate public about the problems of the homeless: City has worked with IOS, disseminated information at CIT meetings and placed articles in the Cityscape. These efforts will continue. i 3. Establish and Eastern Washington County Task Force: This effort was superseded by the formation of a Steering Committee to build the RITE Center, a 30-bed facility to be located in Tigard. 4. Institute Other Programs: Staff suggests that the Community Development Needs Assessment under CDBG include homelessness as a "need" that should be addressed. September 1996: Finalize long-range plans for Cook Park. I j Update (June 1996) Consultant selection process is underway and Public Involvement and Task Force meeting will be scheduled over the coming months. S Update (September 1996): A consultant has been selected and the Task Force is meeting regularly. The Master Plan is scheduled for Council consideration in November/December. s 3 City Council Goals 1996/97 - Page 4 t j November 1996: Explore the development of an Employee 5 Wellness Program. 3 S Update (June 1996): Staff has been gathering information on other wellness programs to assess What;are the more useful and popular elements generally being made available to employees. Staff is evaluating employee newsletters and developing questions,to survey our employees on what program services or elements they would find most beneficial. ~ f Update (September 9996): Human Resources is preparing a survey for employees to be distributed in September. This survey will ask employees what services or components of a Wellness Program they would most likely be interested in and use. That data will be used, along with other information gathered, to develop a proposed Wellness Program. Human Resources has also located a good quality Employee Newsletter (published by an outside company) and are exploring the costs of providing the monthly publication to all employees. 4 x January 1997: Integrate Council into City Computer system. i - s 1 Update (June 9996): Purchase of computers for Council was placed in the proposed 96197 Budget. Staff will contact the Council to determine where to begin with the computer installations and to coordinate training where desired. j I Update (September 9996): Computer Manager met with Council and demonstrated several computers. The Manager is preparing a second questionnaire for Councilors to complete so that the first computers can be j purchased. i 3 i 1 9 City Council Goals 1996/97 - Page 5 7 I J s~ . ~J June 1997: Conduct Visioning process. Update (June 1996): Council approved proceeding with Visioning on May 28. Staff contacted Lewis and Clark and Portland State me University regarding intems and expects to hear from these institutions by + - June 17. Staff also contacted DLCD and Metro regarding possible grant M money for the citizen involvement portion of the process. The Tigard Tualatin School District will also be involved, Staff will meet on June 1 to discuss the consultant -w hat we need and the selection process:. .l Update (September 1996): Staff interviewed consultants and expects to hire one by September 10. In addition, staff held numerous i meetings with the School District to develop a partnership for the visioning process. A contest will be held in the schools to develop the logo. Meetings with community groups to introduce the visioning process will i begin September 11. Ongoing: Consider issues of affordable housing. Update (.J uh61996): Council and staff have supported the efforts of the Community Partners for Affordable Housing. " The Community Development Department' is compiling information on community housing # codes for review with City'Council _at the July 16, 1996 workshop: meeting. Update (September 1996): Council met with representatives of the j Community Partners for Affordable Housing. Council expressed an intent 3 to allow for a tax abatement which, at this writing, is on the Council agenda for September 10, 1996. f i i City Council Goals 1996/97 - Page 6 j 2 j i • i .a Transportation/Planning/Development ■ ~I July 1996: Develop Intergovernmental Agreement with Washington County for areas in Tigard's Urban Growth Boundary. Update (June 1996): Discussions continue on. levels and.1 j of'services. Attorney's office is drafting'lntergovemmentat Agreement. Citizen involvement under discussion. Update (September 1996): Washington County is preparing to file an a i ordinance amending the County's Comprehensive Plan and Development i Code by adopting certain portions of Tiigard's applicable codes and regulations. This will establish the regulatory framework for the IGA. t County action is anticipated by October 31, 1996. Discussions are still taking place between staff and 9 P the County about ~ maintenance of streets, sanitary and storm sewer facilities. ; I j September 1996: Develop a neighborhood traffic management program. Update (June 1096): Crtizen's Traffic Caiming Committee is . expected to complete their initial work in September. Staff plans to update ; Council in October: i t Update (September 1996): The Citizen's Committee process is running longer than they anticipated. Staff plans to update the Council in November. City Council Goals 1996/97 - Page 7 i November 1996: Complete Triangle rezoning & transportation elements. (Includes Toolbox, design, transportation system, multi (mixed) use zoning. etc.) Update (June 1996) Consultants have been hired. Task Force is being appointed. Public. involvement process Will occur through; summer and fall. Update (September 9996): The Task Force continues to meet. Community meetings have also been held. The project is on schedule for action in November/December 1996. i f a November 1996: (was May 1996; but moved timeline back in 3 anticipation of new City Engineer) Update Engineering Fees to recover staff time spent in development review process. I j ! I Update (Jane 1996): A fee increase has been proposed. Staff is working on the revision to the Community Development Code to implement the fee change. This„will require Council review, and approval. Update (September 1996): Council will review a proposed .I amendment in November. December 1996: Complete 99W analysis, adopt findings and design standards. a 7 Update (June 1996): OQOT is nearing completion of he j 99Wt-5 corridor plan. Work on 99W access management plan has been j delayed. Timefine should be shitted to June 1997. Update (September 1996): The Tigard Triangle project includes s specific standards called for in the 99W access management plan. Otherwise, the timeline has been shifted to June 1997. j City Council Goals 1996/97 - Page 8 ; - 6 } 1 . U y P~ ~ January 1997: Develop Annexation policy; especially for island areas. Update (June 1996): Staff has begun to formulate.policy to be presented to the City Council per timeline:' Update (September 1996):' Staff completed the initial evaluation of the island annexation policy. This item will be presented to Council on September 24, 1996. i June 1997: Evaluate use of traffic calming devices for SW North Dakota Update (June 1996): Plan is to collect additional data to add to I traffic information previously collected. l Update (September 9996): Data collection of traffic information (noted above) is scheduled for this winter. June 1997: Rewrite Tigard Development Code. 1 Update (June 1996): 1996-97 budget includes funds to complete this work.. Work will be initiated this summer. Update (September 9996): Staff and representatives from the Planning Commission, Council and Homebuilders Association are reviewing consultant proposals. Staff will soon forward a recommendation on selection of the consultant. City Council Goals 1996/97 - Page 9 Ongoing: Define and develop Tigard's approach to working/dealing with Metro. Update (June .1996)): This Is an ongoing. process that. is being developed through the 2040 process. Update (September 1996): Staff met with Metro Presiding Officer Jon Kvistad to discuss the most effective way for Tigard to express its concerns E for the 2040 process. Mr. Kvistad will meet with the City Council on September 10. 3 Long-Rarge City Service Areas June 1996: Develop City's direction for the Downtown Area. Update (Juste 1996): Staff needs to push this timeline back. A meeting has been scheduled during June for staff to meet with a representative. of the Downtown Merchant's Association. Update (September 1996): This will be reviewed during the Visioning Program. Also, the City Council agreed to accept Mike Mares offer to take i a tour of other downtown areas that have undergone revitalization. This tour will be scheduled sometime in October or November. ~I October 1996: Develop a long-range plan for development and maintenance of city streets. i Update (June 1996) Staff plans to begin work on this goal in mid-summer. Update (September 1996): This has been delayed until fall as a result of staff ff vacancies in Public Works and Engineering. City Council Goals 1996/97 - Page 10 E w a December 1996: Investigate feasibility of contracting for water meter reading (as model for comparing internal cost and contracting out). Update (June 1996): Staff will gather infarmat<an :during the summer months. Update (September 9996): Finance Director and Public Works i Director have had discussions on how to begin the modeling project. j January 1997: Secure long-term water supply (contractual arrangements with Lake Oswego, Portland, Tualatin Valley Water District, Willamette River partners. (Note: by April 15, decide where to buy water in short term.) Update (June 1996): Tigard entered into an agreement to buy 1 `mgd of Water from Portland; staff continues to participate in the regional study to took at other options such as the Willamette River. Staff and Murray Smith & Associates will present options to Council at the Work Session of July 16 r Update (September 1996): > Demand for water this summer forced us to purchase more water from Portland - 2 mgd. i > Staff is reviewing a draft of a contract submitted by Lake Oswego to purchase surplus water. j > Staff is working with the Tualatin Valley Water District on an intertie 1 to purchase additional water (increase from 2 mgd to 6 mgd). 3 ' g~ I City Council Goals 1996/97 -.Page 11 y t t j I January 1997: Review the City's Street light policy. Update (June 1996): A map showing all street iights has been prepared; areas with deficient fighting will be identified. t i t Update (September 1996): A map showing inadequately lit areas has been prepared and a prioritized list of proposed light installations is being prepared. June 1997: ~ Create a sewer extension program. Update (June 1996): As a result of responses to the announcement of this program from the owners in unsewered areas, about three high- priority project have been identified and detail project plans are being developed.; Construction of at least one of these projects is expected by ~ early fall Update (September 1996): The first application for a reimbursement district for this program is being prepared. At least two others are expected to follow. i Ongoing: Promote use of Metro Greenspaces funds for the Tualatin River and Fanno Creek. lI E 9 Update (June & September 1996): Staff is actively involved in Metro's selection process for properties of regional significance. z City Council Goals 1996/97 - Page 12 3 F , i i I Ongoing: Support passenger rail service planning through Tigard. Update (June 1996): Washington County Is 4n: the process of gathering and disseminating inforration. Staff is monitoring. Update (September 9996): Mayor Nicoli has participated in planning a regional study. Council authorized City participation and funding totaling $6,262 to have a consultant prepare a study. c. i isladmlcathylcouncitlfnlgoal2.doc f i v City Council Goals 1996/97 - Page 13 f,