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City Council Packet - 08/08/1995 h.•::Y wv c ~ - .s`.}5•'F@...";:;'+'? .£i+•,+.'v~;: C.rr~!.iF+i3'S,:}',••.c.'r,S.::S:;E;<4} ;:#:v;S,~?~fS {:':#;:#:3~, f ~r •:r ?(K",%2`t•: rf.: }i' .trt •i; :i?'•,•' )r:•}r: f •r.. v;~.:,~?~r:,tri~;r~Yr+•hh#'~r,.`.•.,r:~:;yiF,K,c?.:r~~•.w,~rr .c.:>f:%:`,~.#:.giyrx~:i:CtY:'•.?'r,.`#:4i::;:`:?.~?~:}yF>. ~ s?a},;•i+::a,J::r•4.rria:Y •'}.iSr'v;X':::•r''r:v^.'ri?,±::>S••:.;'•`1,r,',••.L~'.t'r,?,'`.•`;:#?.v.~'{r,;i;;r,.<;:.rf$3 ::+r??<:%;Fr+r+,w::;<•:y:Yr"r~.•.,S;c•:: ''•~a'`::+..s<; .•;?r,.~.'•`::n'ri.rn.+~ y}f:c•`.`r`.,••.w,:tS:;c;}::.::;'7•:.t,c•w;..;t,F,r:tiS;bx} :~:•rj r r $ ;+i}..,+.r}~ ~o~:lg .t.•8:¢;, ?ot;~:::'•h; • 'W,:•v',G.J'.rrr•'.'.:;:;,.•;•.;•,:'.?.Y,.',',•:`: 'Trr "S S{• E :f:; ':j~~r } °:}ir +`•`$:;i.^.` ~ •:.:rrf::::.:i}u::`•''•Yri~ }Y~: j(}t :•.n f 4'. ,.5`vrr: n, y11i 'Y.} >+}iY{j:t'r,~ }tiri:%+4}Fn{:x?}{•}:4 :r~r'v:'i: viii ry+'+' tit;?r?:.,{giibF•tCF:$>r}:i<.,}:~:i:£?r.:•'•'•:s~•.52`•••{•,':';~<is~F:i~:•'.s:;:}5•::j::ig::D:t~<,$£ }:v G .F.:4u: .i::}",^.,JTr i::k;'(}r'i'k,rYt}ir{uA::S} ti\i+} r?L~f^n:. i. r~,~,•,~•~ :.,u S:rri}i1'::;.'.••ttiSF{i:'f.•::1F::; :r+• }Y:YYYY:•ir ~'~':..:l,.i :ftY}•.}"::;../i•';n! tirI.41,}'''fk'}Gi':?}:}.:4't?ttr tivkl.Yti nr: S:•:;: : e Ni : <:c^'F'+~#:h:.ri:}<`::}Sy;::•r.::`'f•.'•:: :•rC3~' k'~'r•.". c: ' ~+c'..S•.r 5,,;:;:F`,v}:F:::E•:};F.i:}:::c:?:,::. , { yFr: }}#:•Y.1:;:.jrr::+.t:rl::.S ~'}Fi:i'f,.=,r:;u}S}yriY,<ih:n{~;F~. r., .4a:`:;.:'FvY'f•:: i:by%}i.'•:::>:i:':}'':i.~:: i6<,~,03,'~c.d•",,.;.,~': ~'rdi"t'F':?•iai:'S::•.'.•':•i:;•:'$~ 4<:.; r..y:: F': St ;y:Y}:hi;:f.~~~:. ..:}nrF•. ti;4•:v$:L~~}:??;Y!`•;>pii"~r: r:F::;'•:::}~;:::;:ti:4{: Y::FU.w: i,F:nv,::y;:<tF '.,:Fv1:;:c::;:;5:r:}4S};:: ~Y:^.'•`:'.^'.>?-:f:?~f::fc%:Y.2.',•.~.3`:~::#:::E<F::#i:,'':>~:i:#•r:: PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Administrator. Times noted are estimated: it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7.30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for the Dean. Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments, and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date at the same phone numbers as listed above: 639-4171, Ext. 309 (voice) or 684-2772 (TDD - Telecommunications Devices for _ z. r the Dean. SEE ATTACHED AGENDA TIGARD CITY COUNCIL MEETING AUGUST 8, 1995 AGENDA 6:30 p.m. STUDY MEETING > Follow-up Report from Police Chief Ron Goodpaster • Alcohol Consumption Restrictions in Public Places - Proposed Ordinance > Executive Session: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. > Agenda Review 7:30 p.m. 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications/Liaison Reports 1.5 Call to Council and Staff for Non-Agenda items 7:35 p.m. 2. PROCLAMATION: NEIGHBORS MAKE THE DIFFERENCE DAY - SEPTEMBER 20, 1995 ° Mayor Nicoli 7:40 p.m. 3. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:50 p.m. 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes: June ~20, 1995 f l 4.2 Receive and File: Council Calendar & Tentative Agenda 4.3 Approve Supplemental Budget to Allow for the Receipt of Insurance Proceeds and the Expenditure of Funds to Replace Damaged Equipment in the Engineering Department -Resolution No. 95-3r7 4.4 Support the City's Application for a $50,000 Transportation and Growth Management Grant from the Department of Land Conservation and Development to Perform an Urban Service Provision Plan and Authorize the Mayor to Sign a Letter of Support 4.5 Authorize the City Administrator to Sign Grant Application for the Walnut/Tiedeman Intersection Improvement Project and Co-Sponsor a Washington County Application for a Grant for Coordination of Traffic Signals on Scholls Ferry Road 4.6 Local Contract Review Board: a. Award Contract for Construction of the Fanno Creek Erosion Repair at Milton Court to Michael-Mark Ltd. b. Award Contract for the Construction of the 1995 Speed Bump Program to Morse Brothers, Inc. and Authorize the City Administrator to Sign the Contract C. Approve Purchase of a New Case Loader/Backhoe from Western Power and Equipment • Consent /Agenda - Items Removed for Separate Discussions: Any items requested to be removed from the Consent.Agenda forseparate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 8:00 P.M. 5. REPORT ON TIGARD WATER (QUALITY FROM TIGARD WATER DEPARTMENT • Staff Report: Water Division Operations Manager 8:15 p.m. 6. REPORT FROM THE 130TH STREET TASK FORCE • Staff Report: Assistant to the City Administrator 8:45 p.m. 7. SEVERE WEATHER SHELTER REVIEW • Staff Report: City Administrator 9:00 P.M. 8. PARKS SYSTEM DEVELOPMENT CHARGE STUDY - DISCUSSION OF STAFF ANALYSIS AND RECOMMENDATIONS • Staff Report: Community Development Department 9:30 p.m. 9. NON-AGENDA ITEMS ` 9:40 p.m. 10. (EXECUTIVE SESSION: `The Tigard City Council may go into Executive Session Aa: H Mom C under the provisions of ORS 192.660 (1) (d), & h) to discuss labor relations, real property transactions, current and mending litigations issues. As you are aware, all discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. 10:00 11. ADJOURNMENT =0808.ss NEW Council Agenda Item L4, CITY COUNCIL MEETING MINUTES - AUGUST 8, 1995 ® Meeting was called to order at 6:40 p.m. by Mayor Nicoli. 1. ROIL CALL Council Present: Mayor Jim Nicoli; Councilors Wendi Conover Hawley, Paul Lunt, Bob Rohlf, and Ken Scheckla. Staff Present: Bill Monahan, City Administrator; Ron Goodpaster, Chief of Police; Jim Hendryx, Community Development Director; Carol Landsman, Senior Planner; Mike Miller, Water Division Operations Manager; Liz Newton, Assistant to the City Administrator; Duane Roberts, Associate Planner; Jim Coleman, Legal Counsel; and Catherine Wheatley, City Recorder. STUD' SESSION No-Alcohol Ordinance: Follow-up report from Police Chief Goodpaster. Chief Goodpaster outlined a further developed proposal for a no drinking ordinance. In response to earlier concerns expressed by Council at the last Council meeting, the Chief presented a "zone" where this ordinance would be in effect. The purpose of these regulations is to be pro-active to prevent problems where experience has shown that problems are likely to occur. Discussion followed with questions about design and the methods of enforcement. Of concern were regulations in residential areas. After discussion, it was determined that the Chief will prepare a draft ordinance. Council will review the draft ordinance and forward comments to the Chief. The Chief will then draft a final proposed ordinance for Council consideration. ® Community Development Director Hendryx reviewed the plans for a 1,900 square foot building at Atlanta and 68th Street (located in the Tigard Triangle). Council asked questions concerning building's appearance and the property's landscaping. No further review for this building was requested by the Council. ® Councilor Rol updated Council on the 130th Street Task Force. The Task Force met the prior evening, August 7. The Task Force reached consensus on several issues, but the report to Council needs to be finalized. Council agreed to postpone hearing the presentation on the findings of the 130th Street Task Force until August 15. CITY COUNCIL METING MINUTES - AUGUST 8, 1995 - PAGE 1, own BUSINESS MEETING 2. PROCLAMATION: NEIGHBORS MAKE THE DIFFERENCE DAY - SEPTEMBER 20. 1995 Mayor Nicole proclaimed September 20, 1995 as Neighbors Make The Difference Day. 3. VISITOR'S AGENDA: Jack Polans, 16000 SW Queen Victoria Way, Ding City, Oregon, 97224, testified. He requested responses clarifying approval (meeting of conditions) for the Safeway project across from Ding City at Highway 99W. The process of meeting conditions and the need to have all conditions met prior to occupancy was explau-ne d to Mr. Polans. Also explained to Mr. Polans was the process on the Dolan (A-Boy) public hearing. The continuation of the hearing is scheduled for August 29, 1995. At this time, the applicant and City staff have submitted their record with regard to rebuttal information. The applicants are reviewing each other's information as well. Council has requested that no new testimony be presented. ® Gene McAdams advised he was present to testify on the 130th Street Task Force. Upon learning Council would not consider this issue u.-.til next week, he advised he would make his remarks at that time. 4. CONSENT AGENDA: The following Consent Agenda items were approved: 4.1 Approve Council Minutes: June 20, 1995 4.2 Receive and File: Council Calendar & Tentative Agenda 4.3 Approve Supplemental Budget to Allow for the Receipt of Insurance Proceeds and the Expenditure of Funds to Replace Damaged Equipment in the Engineering Department - Resolution No. 95-37 4.4 Support the City's Application for a $50,000 Transportation and Growth Management Grant from the Department of Land Conservation and Development to Perform an Urban Service Provision Plan and Authorize the Mayor to Sign a Letter of Support CITY COUNCIL MEETING MINUTES - AUGUST g, 1995 - PAGE 2 c' IF l': glil _ MEMER; 4.5 Authorize the City administrator to Sign Grant Application for the Walnut/Tiedeman Intersection Improvement Project and Co-Sponsor a Washington County Application for a Grant for Coordination of Traffic Signals on Scholls Ferry Road 4.6 Local Contract Review Board: a. Award Contract for Construction of the Fanno Creek Erosion Repair at Milton Court to Michael-Mark Ltd. b. Award Contract for the Construction of the 1995 'Speed Bump Program to Morse Brothers, Inc. and Authorize the City Administrator to Sign the Contract C. Approve Purchase of a New Case Loader/Backhoe from Western Power and Equipment Motion by Councilor Hunt, seconded by Councilor Hawley, to approve the Consent Agenda as presented. Motion was approved by a unanimous vote of Council present. (Mayor Nicoli and Councilors Hawley, Hunt, Rohlf, and Scheckla voted "yes.") 5. REPORT ON TIGARD WATER QUALITY FROM TIGARD WATER DEPARTMENT Water Division Operations Manager Mire Miller referred to a recent report from the Oregonian that was alarming to people, as it appeared there may be problems with safe water in Tigard. Mr. Miller advised the article did not explain that the problem was with a reporting clerical error. Mr. Miller explained the water system testing requirements. The Tigard water system has safe water. Mr. Miller reported that in the ten years he has been involved with testing the water, no problems with water samples have ever been discovered. Mr. Jack Polans disagreed that the essence of the article was incorrect and was due to a clerical error. He requested that a task force be formed on the matter. Mayor Nicola advised Mr. Polans that he was satisfied with the water operations. He also noted that the members on the Intergovernmental Water Board were doing a good job and was satisfied with Councilor Hunt's representation of the City on issues to the 1". Councilor Hunt also added that the water operations are controlled by State regulations. Water operations are meeting every regulation. CITY COUNCIL MEETING MINUTES - AUGUST 8, 1995 - PAGE 3 i I INS !41 1! 515 IN! ~Ngl:' 6. REPORT FROM THE, 1.30TH STREET TASK FORCE This item was set over to August 15, 1995. 7. SEVERE WEATHER SHELTER REVIEW City Administrator Monahan introduced the staff report on this item. The issue before Council was whether the Tigard Water Building should be used as a Severe Wet Cher Shelter daily from November 1, 1995 to March 31, 1996. On July 11, 1995, City Council heard a report on the pros and cons of operating a Severe Weather Shelter at the Tigard Water Building every evening from November 1, 1995 to March 31, 1996. Council asked staff to prepare a report addressing potential impacts. This report was included in the Council packet. Council reviewed the impact report with Assistant to the City Administrator Newton and Kim Brown, Executive Director of Interfaith Outreach Services. Potential problems and proposed solutions were discussed. Council consensus was to proceed with a seven night per week shelter. City staff will work with Interfaith Outreach to deal with the problems identified. Mayor Nicoli advised it would not be his intent to have the Water Building utilized as a homeless shelter on a permanent basis. Regional homeless efforts and a report from Interfaith Outreach on the status of their shelter on the property the Methodist Church is providing will be scheduled for a future Council agenda. 8. PARKS SYSTEM DEVELOPMENT CHARGE STUDY - DISCUSSION OF STAFF ANALYSIS AND RECOMMENDATIONS Senior Planner Landsman and Associate Planner Roberts reviewed the staff report. At its February 28, 1995 meeting, Council reviewed the analysis of the City Park System Development Charge study conducted by Economic Resource Associates. After uiscussio. th staff, Council directed staff to request comments from groups such as the home Builders, Chamber of Commerce, and other interested parties. Council also requested staff to prepare information for review on the comparative s impact of the existing and proposed Park SDC fee schedules on future park and greenway acquisitions. A copy of the staff analysis of the Park SDC study was contained in the Council packet material. Also in the material was a memo relating SDCs to acres of park land. The packet also contained a letter from the West CIT addressing park SDCs. CITY COUNCIL MEETING MINUTES - AUGUST S, 1995 - PAGE 4 A letter from the home Builders Association was received on this date, and was submitted to City Council prior to the meeting. This letter is on file with the packet material. Mr. Roberts referred to the three areas of focus: 1) the existing fee structure, 2) the development of SI)Cs for non-residential development, and 3) extending the Park SI)Cs to those areas outside the City limits within the area of interest which use City facilities. Staff recommends the City adopt the fees shown in the table of the Parks SDC report on Page 4. The adoption of these or any other new fees would need to be done through a public hearing process. n The charges currently in effect have not been adjusted since 1957, even though costs associated with the acquisition, development, and expansion of park and recreation facilities have increased. Under the recommended fee schedule, the charge for a single-family house would increase from $500 to $1,050. The charge for apartments would increase from $300 per unit to $560. The charge for non-residential development of $49 per employee would be imposed for the first time. A survey of neighboring cities indicates that Tigard's current Park SDCs are the lowest of any city in the area. Revising the fees to the levels recommended would place the City's charges in the mid-range of other cities. Staff also recommends Council begin discussions with the Washington County Commissioners on the implementation of an area of interest Park SDC. Council discussed the staffs recommendations briefly. Mayor Nicoli indicated that he would make continent at the time of public hearing. A public hearing on this matter will be scheduled in October, 1995. 9. NON-AGENDA ITEMS There were none. CITY COUNCIL. MEETING MINUTES -'AUGUST S, 1995 - PAGE 5 21,13- 10. EXECUTIVE SESSION: The Tigard City Council event into Executive Session at 5:55 p.m. under the provisions of ORS 192.660 (1) (d), & -(h) to discuss labor relations, real property transactions, current and pending litigations issues. 11. ADJOURNMENT: 9:35 p.m., Attest: Catherine Wheatley, City Recorder May City of Tigard Date: ~~la l ~s ccm0808.95 CITY COUNCIL MEETING IV [HgUTES - AUGUST 5, 1995 - PAGE 6 Eli= .111; NO. y ^t ~r ZrIC COMMUNITY NEWSPAPERS, INC. Legal P.O. BOX 370 PHONE (503) 684-0360 f2 Cj V% ~T 8283 BEAVERTON, OREGON 97075 v Legal Notice Advertising AUG C 8 1995 Otity of Tigard ® ❑ Tearsheet Notice CITY OF TIG,ARD 13125 SW Hall Blvd. ~igard,Oregon 97223-8199 ® ❑ Duplicate Affidavit °Accounts Payable-Terry AFFIDAVIT OF PUBLICATION - • YID ; STATE OF OREGON, ) 7i COUNTY OF WASHINGTON, )ss. 1, Kathy Rnyt3Pr being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of thdPi garb-m»alatin Times a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tigard in the aforesaid county and state; that the Cite Council B.Mtg. a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: August 3,1995 Subscribed and sworn before me this3rd day of August, 1 OFFICIAL' ,L A. BURGESS NOTAR'' . !Cii.?C -Orr?F^.ON Note ublic for Oregon COMMISSION NO. 024052 j My-Commission Expires: MY COMMIS"!ON EXPIRES MAY 16, 97 AFFIDAVIT _ Y' 'Q'I G1111 MINIMUM,' 11111!~~jffll f 11pi 11191 v i. J~ J riY'( The following meeting highlights are published for your information. Full agendas may be obtairted from tho,City Recorder, 13125 S.W. Hall Boulevard, Tigard Oregon 97223, or by calling 6394171. . _ . CITY CGUNCILBUSII ESS MEETING AUGUST 8j 1995 TIGARD CITY' HALL - TOWN HALL 13125 S.W.'HALL BOULEVARD, TIGARD, OREGON ' Study Meeting (Red Rock Creek Conference Room) (6;34 P.114.) _ Executive Session:. The Tigard City Council may go into Execu five Session under elxe provisions of ORS 192.664 (1) {d), (e),i i (h)`to discuss labor relations, ieal property transactions, current and priding litigation issues. ® Discuss Public Consumption of Alcohol Ordinance Proposal ® Agenda Review Business Meetin„ (Town Hall) (7:34 P.M.) Proclamation: Key Bank's Neighbors Make the Difference Day y: Q Report from tlre_ 130th Street Task Force • Discuss Proposed Change:Td Park Systems Uei~olin9d"1t1 ' ' chaps Severe' Weather Shelter Discussion L.oca1 Contract Review Board Meeting 178283 - Publish August 3, 1995. .f 1101 Y'} fv ons: ii, NN 104, so= COMMUNITY NEWSPAPERS, INC. Legal P.O. BOX 370 PHONE (503) 684-0360 NOUCOTT 8 2 8 4 1~ BEAVERTON. OREGON 97075 12 E C E I V E L ,::ra Legal Notice Advertising PAUG 0 8 1995 'City of Tigard ® 13 Tearsheet Notice CITY OF TIGARG. 13125 SW Hall Blvd. 'Tigard,Oregon 97223-8199 ® 0 Duplicate Affidavit 'Accounts Payable-Terry AFFIDAVIT OF PUBLICATION yv~~ STATE OF OREGON, COUNTY OF WASHINGTON, 1, Kathy Snyder being first duly sworn, depose and sax that I am the Advertising Director, or his principal clerk, of theTicrard-Tualatin T:.mes a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tigard in the agqopesaid county fi d state, that the Cxty CouncY-Replace Damaged Equipment a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and r consecutive in the following issues: August 3,1995 s; Subscribed and sworn efore me thislyd day nf A„cp, c t , 19 9 5 ! i OFFICIAL "-r,L RO,131" A. BURGESS % NOTARY UBI.IC - OREGON Not Public for Oregon COMMISSION NO. 024;,52 My Commission Expires: i MY COMMIS ION EXPIRES MAY 16, 1997 AFFIDAVIT _ x , • 'y 4 f fl. A PUBLIC NTEETTNG The City of Tigard; ,City Council will meet on Tuesday, August g, 1995, at 7:30 ]P:I~I. at Tigard City. Hall. The agenda will include z supplem ntal budget to allow for the replacement of a damaged piece of Engineering e- quipment. The supplemental budget includes appropriations of $4,400 in several funds. TI 2$4 7 Pubiisl► August 3, 1995:, Ilips i.ji _ h AGENDA" ITEM. NO. 3 - VISITOR°S AGENDA DATE; = August S. 1995 (Limited to 2 minutes or less, please) -F Please sign on the appropriate sheet for listed agenda items. The, Council wishes to hear from you on other Issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact: the City Administrator prior to the start of the meeting. Thank you. STAFF NAME, ADDRESS & PHONE T®P6 CONTACTED N~. P G~n~, s Slip s~f ~ 1 Cellec d t3 ~~o ®r`~ 0 x V 71 X/ og n o s m.s t ill, Al . t rce x a k' D a+4 r. b AGENDA ITEM NO. 3 - VISITOR'S AGENDA - PAGE 2 DATE: Moot 3, 1995 (Umited to 2 minutes or less, please) Sease sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. STAFF NAME, ADDRESS & PRONE TOPIC CONTACTED oe n o v s r9,s t AS i :I I .71 ~ ~ 11177'7aKi_111 wus ~1 E~ l~ ~!t_\ _ r'.d' , 1. 9 LY IUW Sd 18L.4 ~ r7 j. . n W,u 1-. 1 L • ~tg Vg~ u _ Council Agenda Item MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council FROM: Bill Morahan, City Administrator DATE: July 11, 1995 SUBJECT: COUNCIL CALENDAR, August - October, 1995 Regularly scheduled Council meetings are marked with an asterisk if generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. Est 1 Tues Special Council Meeting - (6:30 p.m.) Council Groundrules *8 Tues Council Tdeeting - (6:30 p.m.) Study Session Business Meeting *15 Tues Council Study Meeting - (6:30 p.m.) *22 Tues Council Meeting - Cancelled Study Session Business Meeting 29 Tues Council Meeting - (6:30 p.m.) Study Session Business Meeting Dolan Public Hearing September 4 Mon Labor Day Holiday - City Offices Closed *12 Tues Council Meeting - (6:30 p.m.) Study Session Business Meeting *19 Tues Council Study Meeting - (6:30 p.m.) *26 Tues Council Meeting - (6:30 p.m.) Study Session Business Meeting October *10 Tues Council Meeting - (6:30 p.m.) Study Session Business Meeting *17 Tues Council Study Meeting - (6:30 p.m.) *24 Tues Council Meeting - (6:30 p.m..) Study Session Business Meeting h:\login\cathy\cccal iaigli A@Wde Rom N®. ~L, Q Me"nocif fieAei5 TMMATI- W AGMIDA (Note: items underlined are associated with the Council-s Statement of Priorities or are scheduled to follow-up a Council matter or request o ) Date: August 1, 1995 Type: Special Meeting (No T7) Start 'dime: 6:30 p.m. Special Fleeting meeting topics: > Council Groundrules > :cecutive Session > Administrative Updates Tentative Agenda - 1445 h:\login\cathy\tentagen.95 P~1 2:1 1 TENTATI E AGEMA (Note: Items underlined are associated with the Council's Statement of Priorities or are scheduled! to follow-up a Council matter or request.) Date: August S, 1995 (TV) Type: Business Start Time: 6:30 Study Meeting 7:30 Business Meeting Study Session: >Executive Session >Agenda Review Proclamation: >Key Bank - Neighbors Make the Difference Day Consent Agenda: > Approve Council Minutes: June 20, 1995 > Receive and File: Council Calendar, Tentative Agenda > Supplemental Budget Resolution Reference Damaged Equipment in the Engineering Department > Support Application for Transportation and Growth Management Grant > Authorize city Administrator to Sign Grant Application for the Walnut/Tiedeman Intersection Improvement and Co- Sponsor a Washington County Grant for Coordination of Traffic Signals on Scholls Ferry Road > LCRB Award Contract - Construction of the Fanno creek Erosion Repair at Milton Court to Michael-Mark Ltd. • Award Contract - Construction of the 1995 Speed Bump Program to Morse Brothers, Inc. 9 Approve Purchase of New Case Loader/Backhoe Business Meeting: > Report - Water Duality (Mike Miller) > Report - 130th Task Force (Councilor Rohlf, Liz) > Severe Weather Shelter Review (City Administrator) > Discussion - Proposed Changes to Parks SDC (Carol) Tentative Agenda 1995 h:\lo®in\cathy\tentagen.95 s'i~. - wr TENTATIVE AGENDA (Note: Items -underlined are associated with the Council°s State nt of 303rriorities or are scheduled to follow-up a Council utter or request.) Date: August 15, 1995 (No TAI) Type: Workshop Meeting Start Time: 6:30 p.n. Study Session: N/A Consent Agenda: Fi/A Workshop Meeting: > CIT Communications > Council Review of Solid Waste Policies Including Rate Setting E=cedures (Wayne) > R2y_iew of Service Standards (Bill) > 2040 Issues Discussion (Jima H.) > Neighborhood Traffic Control Policies (reference 100th/Kable Lane) (Randy W., Ron) > Executive Session - Dartmouth LID (1 hour) (Legal Counsel, Randy, Hill) Tentative Agenda - 1995 h:\login\cathy\tenta9en.95 s TENTATIVE AGENDA (Note: Items Bnnderlax~ed are associated with the Council's statement of Priorities or are scheduled to follow-up a Council matter or request.) M E E T I N G C A N C E L L E D Date: August 22, 1995 Type: Business (TV) 4w Tentative Agenda - 1995 h:\togin\cathy\tentagen.95 Iffi TENTATIVE AGENDA (Note: Items underlined are associated with the Council's statement of priorities or are scheduled to follow-up a council mattes or request.) Date: August 29, 1995 Type: Special (No TV) Start Time: 6:30 p.m. Study Meeting 7:30 p.m. Business Meeting Study Session: > Executive Sessslon > Agenda Review Dustiness Meeting: > Continuation of Dolan Public Nearing Tentative Agenda - 1995 h: %tog i nWathyventagen.95 A,V! :15 13 k } TE1VrATIVE AG a4. (Note: Items rarac~erliped are associated with the Council's Statement of Priorities or are scheduled to follow-up a Council matter or request.) Date: September 12, 1995 Type: Business (TV) Start Tisme : 6:30 p.m. Study Meeting 7:30 p.m. Business Meeting Study.Session: > Agenda Review Proclamation: > Disability Employment Awareness Month Consent Agenda: > Approve council minutes > Receive and File: • Council Calendar • Tentative Agenda > LCRB Phone System Upgrade (Wayne) Business Meeting: > Review 2040 Comments to forward to Metro (Carol from 7/25/95 Meeting) > Appeal Public Hearing - Foran Subdivision (Will) > Room Use Policy (Wayne) > Metropolitan Fiber Systems Franchise Agreement (Wayne) > Public Bearing: Tree Removal (Dick) Tentative Agenda - 9995 h:\login\cathy\tentagen.95 g !11 in gm lig 11 glig ir 0. 101110!i§ MORRIS TMdTATIVE ACEDA (Note: Iteams gpdprlined are associated with the Council°s Statement of Priorities or are., scheduled to follow-up a Council 3natter or request.) Date: September 19, 1995 Type: Workshop (No T®) Start Ties: 5:30 p.m. Workshop Meeting Topics: > Joint Meeting with Library Board (Kathy) > Use of Water Trea#~ent Facilities (Randy W, Mayor Nicoli) > CIT Communications > Triangle Workshop Meeting (Carol) > Transportation Systems Study (Carol) > Neighborhood Mediation Discussion (Bill) > 2040 Update (Jim H.) Tentative Agenda - 1995 h:\login\cathy\tentagen.95 TEMATIVE AGENDA (Note: Items underlined are associated with the Counci'l's Statement of Priorities or are scheduled to follow-up a y Council matter or request.) Date: September 26a 1995 Type: Business (Ty) Start Time: 6:30 p.m. Study Meeting 7:30 p.m. Business Meeting Study Session: > Agenda Review Consent Agenda: > Approve Council minutes > Receive and File: . Council Calendar , O Tentative Agenda Business Meeting: > Dartmouth LID Final Hearing (Engineering per Wayne) > Building Code Appeals Board (Discussion) (Jim H® David) > Reimbursement District ordinance (Randy W.) Tentative Agenda - 1995 h:\togin\catisy\tentag en.95 w TFMATI`6 E AGEMA (Note: Items underlingd are associated with the Council's Statement of Priorities or are scheduled to follow-up a Council matter or request.) Date: October 10, 1995, Type: Business (TV) Start Time: 5:30 p.m. Study Meeting 7:30 p.m. Business Meeting Study Session: > Agenda Review ' Consent Agenda: >Approve council minutes >Receive and File: • Council Calendar • Tentative Agenda Business Meeting: > Utility Billing - delinquent collections and males & regulations (Rayne) > Water Rate Studer Report ( Wayne ) > Review of 1-52217 Subarea Plan Recommendation (Mayor, Bill) Tentative Agenda - 1495 h:\login\ceathy\tentagen.95 '?r V! IM Eggs= 11 jyjiwpjqgjljbj~11 11 I Eiji; TMTATI" AGBNDA (Note: items a nderl.irnegI are associated with the Council's Statement of Priorities or are scheduled to follow-up a Council matter or request.) Date: October 17, 1995 Tie: Workshop (No Tyr) Start Time: 6:30 p.m. Workshop Meeting Topics: > Joint Meeting with CITs (Liz) > CIT Co ications > Board and Committee Rules (Liz) > Growth I~a~►act Discussion (Bill, Randy) > Council Policy - Half Street Improvements (Randy) r > Discussion of Restrictions Placed on City by State Law > 2040 Update Grim H.) Tentative Agenda - 1995 h:\1o9in\cathy\tentagen.95 TEWA,TYW AGENDA (Rote: Items underlined are associated with the Council's statement of Priorities,or are scheduled to follow-up a Council matter ow request.) Date: October 24, 1995 Type: Business (TV) Start Time: 6:30 p.m. Study Meeting 7:30 p.m. Business Meeting Study Session: > agenda Review Consent Agenda: > Approve council minutes Business Meeting: > Update: Youth Programs - Police Department (Ron) Tentative Agenda - 1945 h:\login\cathy\tenta9en.95 i i r r a TENTATIVE AGENDA (dote: Items underlined are associated with the Councills Statement of Priorities or are scheduled to follow-up a Council matter or request.) Date: November 140 1995 Type: Business (TV) Start Time: 6:30 p.m. Study Meeting 7:30 p.m. Business Meeting Study Session: > Agenda Review Consent Agenda: > Approve Council minutes > Receive and File: o Council Calendar • Tentative Agenda Business Meeting: > Utility Billing FrecrWency (Wayne) > Purchasing Rules Update ( Wayne ) Tentative Agenda - 1995 h:\iogin\cathy\tentagen.95 7 TMUATIVE AGENDA q Date: November 21, 1995 < Type: Workshop (No TV) Start Tile: 6:30 p.m. Workshop Meeting Topics: > CIT Communications > Annexation Comprehensive Plan Changes (Carol) > Transportation CgW elhensi.ve Plan Chg es (Carol) Tentative Agenda - 1995 h:\login\cathy\tentagen.95 r TENTATIVE AGENDA (Note: Items underlingd are associated with the Council's Statement of Priorities or are scheduled to follow-up a Council matter or request.) Date: November 28, 1995 Type: Business (T®) Start Time: 6:30 p.m. Study Meeting 7:30 p.m. Business Meeting Study Session: > Agenda ]Review Consent Agenda: > Approve council minutes Business Meeting: NLC Conference (11/29-12/3)? x Tentative Agenda - 1995 h:\login\cathy\tentagen.95 a jj~ 111,; 1111gil; TEMATINVE AGd A (Note: Items underlined are associated with the Councils statement of Priorities or are scheduled to follow-up a Council :natter or request.) _ Date: December 12, 1995 Type: Business (TV) Start Time: 6:30 p.m. Study Meeting 7:30 p.m. Business Meeting Study Session: > Agenda Review Consent Agenda: > Approve Council minutes Business Meeting: > Classification and Compensation Study Recommendations (Sandy) > Audit Report Presentation (Joint Meeting with Budget Committee) - ( Wayne ) >i.- r. w` Tentative Agenda - 1995 h:\!®gin\cathy\tentagen.95 E ~ TENTATIVE AGENDA (Note: Items underlined are associated with the Council's Statement of Priorities or are scheduled to follow-tap a Council matter or request.) Date: December 19, 1995 Type : Workshop (No TV) Start Time: 6:30 p.m. Workshop Meeting Topics: > CIT Communications u Tentative Agenda - 1995 h:\login\cathy\tentagen.95 i Oil TENTATIVE AGEMA (Note: Items underlined are associated with the Council's Stateaaent of Priorities or are scheduled to follow-up a Council matter or request.) Date: December 12, 1995 Type: Business (TV) Start Tire: 6:30 p.m. Study Meeting 7:30 p.m. Business Meeting Study Session: > Agenda Review Consent Agenda: > Approve council minutes Business meeting: > GPHU Contract Negotiai.tons - approval of new contract (Sandy) Tentative Agenda - 1995 h:\1ogin\cathy\tenta9en.95 AGENDA ITEM # For Agenda of August 8, 1995 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Supplemental Budget for replacement of damaged ecuipment. PREPARED BY: Wayne DEPT HEAD OK i CITY ADMIN OK ISSUE BEFORE THE COUNCIL Shall the City Council approve a supplemental budget to allow for the receipt of insurance proceeds and the expenditure of funds to replace damaged equipment in the Engineering Dept. STAFF RECOMMENDATION Staff recommends the approval of the supplemental budget. INFORMATION SUMMARY The Total Station Survey Instrument used for survey work in Engineering was damaged. After exploring the various alternatives, it was determined that the most cost effective action would be to replace the instrument rather than have it repaired. A slightly used one was found at a cost of $9,500. City 'nsurance paid $3,206 for the loss and the damaged station will be accepted y the vendor for $3,000 in trade in value. In addition, Engineering had $2,100 in the budget for repair and maintenance of this station which will not be needed if it is replaced. These funds can therefore be applied towards the purchase out of existing appropriations. The net cost to the City for the replacement of this equipment is as follows: Cost of slightly used new station $9,500 Trade in value (3,000) Insurance Proceeds (3,206) Net Cost of replacement 3,294 Oregon budget law requires this type of budget adjustment be approved in the form of a supplemental budget. Because the change is less than. 10% in any fund, the simpler process is allowed. The attached resolution complies with budget law and makes the necessary budget adjustments. OTHER ALTERNATIVES CONSIDERED Repair of the instrument was considered at a net cost of $1,000. This option was not chosen due to the age of the damaged equipment. FISCAL NOTES Approval of the resolution increases revenue in the general fund in the amount of $3,206 and increases appropriations in several funds by $4,400. w OEM AGENDA ITEM # For Agenda of CITY OF TIGARD, OREGON COUNCIL AGENDA I'r EM SUMMARY ISSUE/AGENDA TITLE Support Letter for Transportation Growth Management Grant PREPARED BY: Carol Landsman DEPT HEAD OK CITY ADMIN OK VM'v`- ISSUE BEFORE THE COUNCIL Should the council support the city's application for a $50,000 Transportation and Growth Management (TGM) Grant from the Department of Land Conservation and Development (DLCL) to perform an urban service provision plan and authorize the mayor to sign a letter of support? STAFF RECOMMENDATION City council should support the city's application. INFORMATION SUMMARY The city would like to apply for a $50,000 grant from DLCD to hire a consultant to conduct an urban service provision plan. This plan would identify necessary service and infrastructure Wprovements and associated costs in the city's urban planning areas. These services include - streets, sewer, water, storm water, parks, police and general services. This proposed plan would recommend the most efficient way to provide these services and would make recommendations about annexation strategies and fiscal issues. This project would be coordinated with Washington County. Long range planning goals for FY 95-96 include an annexation plan. This grant would allow the city to conduct an inventory and analysis of infrastructure and service needs which it cannot do without the grant. The grant requires a 10% match which can be met through the use of staff hours that have already been allocated to the annexation plan for this fiscal year. Because of council meeting schedules, staff needs to submit a request for a letter of support from council before the grant application has been completed. OTHER ALTERNATIVES CONSIDERED FISCAL NOTES one 10 1114§111 lgil INSIDE Will! CITY OIDF To 4 OREGON Ju 81, 1995 Transportation and Growth Management Program DLCD 1175 Court Street NE Salem, OR 97310 LETTER OF SUPPORT FOR TGM GRANT REQUEST At its Au3, ust 8th meeting, the Tigard City Council voted to support the city's application for a Transportation and Growth Management grant. This grant would be used to develop an urban service provision plan to identify necessary infrastructure and public service improvements and associated costs for the city's urban planning areas. This plan will be coordinated with Washington County and its efforts to develop urban service agreements as required by S131 22. This is an important piece of work to insure rational and efficient provision of services as land is annexed to the city. J' Nicoli ayor t„ jlg/tgmgrant.ltr 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 , d. • l} AGENDA ITEM # 4g~ For Agenda of August 8, 1995 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Petroleum Antitrust Settlement Grant Program Application PREPARED BY: R. Woolev DEPT HEAD OK CITY ADMIN OK ISSUE BEFORE THE COUNCIL Shall the City apply for a grant for the Walnut/Tiedeman intersection improvement project? Shall the City co-sponsor a Washington County application for a grant for coordination of traffic signals on Scholls Ferry Road? STAFF RECOMMENDATION By motion, authorize the City Administrator to sign the attached grant application on behalf of the City. INFORMATION SUMMARY A grant program has been created by the court as a way of allocating money received from settlements with oil companies in the Petroleum Products Antitrust Litigation. The grant program will finance certain transportation and transportation safety projects. As previously discussed with Council, staff proposes to apply for funding for improvements to the Walnut/Tiedeman intersection project. The project is shown as a high priority in the current capital improvement program, but has no funding. The Tigard-Tualatin School District has indicated a willingness to support the project. At their August 8th meeting, the Board of Washington County Commissioners will be asked to co-sponsor the application. Projects that are co-sponsored have an increased chance for selection. County staff are also proposing to seek a grant for coordination of traffic signals on Scholls Ferry Road between Nimbus Avenue and Highway 217. This project would extend the signal coordination that already exists between Nimbus and Murray. The County has asked the City to co-sponsor the signal coordination grant. The attached application indicates the Walnut/Tiedeman project as the City's first priority and the signal coordination as the City's second priority. Council approval is requested. OTHER ALTERNATIVES CONSIDERED i FISCAL NOTES The application commits the City to provide the engineering and project management for the Walnut/Tiedeman project, if the application is approved. All costs of right-of-way acquisition and construction would be paid by grant funds. No City funds would be required for the signal coordination project. Note: The City and County projects will need to compete with many other applications statewide for funding. 'At this time, none of the projects has assurance of grant funding. Final selection of projects for grant funding is expected in November. 4k/petrol.gr In- . MDL-I50 PUBLIC PURPOSE GRANT PROGRAM: COLTER SHEET APPLICANT (GOVERNMENT ENTITY REQUESTING GRANT) : GOVT. NAME City of Tigard ADDRESS 13125 SW Hall Blvd. Tigard, OR 97223 CONTACT PERSON (S) Randy, wooley, City Engineer PHONE 639-4171 COUNTY Washington PROJECT TITLE : walnut/Tiedeman intersection improvement AMOUNT REQUESTED : $ 910,000 TOTAL PROJECT COST : $1,025, 000 SOURCE OF OTHER FUNDS : City will provide staff to provide engineering design, surveying, inspection and 2roject management. RANK OF THIS PROPOSAL: # 1 (If you are submitting or co-sRonsorina more than one proposal, you mast rank them in order of your priority. on Application Page 3. List the ranking for this proposal here as well as on Application Page 3. CATEGORY FROM LIST OF ELIGIBLE ACTIVITIES ON PAGES 2 AND 3 OF SECTION I: (Check the space or spaces that best fit your proposal. Please read the last of eligible activities in Section I carefully; the descriptions below are incomplete.) a. Senior and Disabled h. Mass Transit Capital b. School Children i. Drug & Alcohol Accidents c. Disabled School Children j. Drug & Alcohol Training d. Earthquakes k. School Traffic Safety x e. Dangerous Conditions 1. Special Cities f. Scenic Highways m. Fuel Quality Testing g. Air Quality/Environment n. Oil Recycling Application Page 1 of 10 ;r MDL-150 PUBLIC PURPOSE GRANT PROGRAM : PROQ ECT SUMMARY (200 WORDS OR LESS ! ) The project would reconstruct the existing intersection to correct safety problems, including access to the Fowler Middle School. An existing jog in Walnut Street causes traffic confusion and increases the vehicle conflicts. Police records show five accidents at the intersection in 1994. Fowler Middle School is at the northwest corner of the intersection. Pedestrians and school buses must pass through the intersection to reach the school. There are currently no sidewalks on portions of the intersection area. The project will realign Walnut to eliminate the jog and to create standard intersection configurations. The project will reduce vehicle and pedestrian conflicts. Sidewalks or pedestrian pathways will be added along the school walking route through the intersection area. LIST OTH£R GOVT'S CO-SPONSORING THIS PROPOSAL: (Use additional page if necessary; include government name, contact person, and phone number. If applicant itself is multi- jurisdictional, do not list all member governments.) 1. Tigard-Tualatin School District # 23J (Russ Joki, 620-1620) 2. Washington County (Greg Miller, 693-4725) 3. 4. I 5. ',1 F t Application Page 2 of 10 ti MDL-150 PUBLIC PURPOSE GRANT PROGRAMS : PROPOSAL RANKING SHEET Is your government entity submitting or co-sponsoring more than one proposal? I.f so, complete this page. Rank: 1 Applicant: City of Tigard Project Title: Walnut/Tiedeman intersection improvement Cost: $ 910,030 Rank : 2 Applicant : Washington County Project Title: Traffic signal interconnect on Scholls Ferry Road Cost : $ 35,000 Rank • Applicant Project Title: Cost: $ Rank- Applicant: Project Title: i Cost. $ Rank: Applicant: Project Title: Cost: PLEASE COPY THIS PAGE IF ADDITIONAL RANKING SHEETS ARE NEEDED. _ Application Page 3 of 10 111''; 111 111 N'11211W 9111 yr: MDL-150 PUBLIC PURPOSE GRANT PROGRAM : PROPOSAL NARRATIVE A. PROJECT DESCRIPTION Please do snot use additional pages. Find a way to condense the most important features of the project on this page. The project will realign Walnut Street near Tiedeman Avenue to eliminate and existing jog in Walnut Street. Sidewalks will be added along the walking route to adjoining Fowler Middle School. The grant funds will be used to acquire the necessary right-of-way and to construct the street improvements. The project is expected to improve safety by realigning Walnut, a major traffic street to eliminate two existing sharp curves and to create standard "T" intersections with Tiedeman Avenue and Fonner Street. Currently, the sharp curves and the resulting unusual intersection with Fonner and Tiedeman cause confusion for motorists and pedestrians. While safety concerns are the primary reason for the project, the project is also expected to reduce vehicle delays at the intersections. Reduced vehicle delays typically help to improve air quality. 1 Application Page 4 of 10 .4 r `t ~ k,~ _:!y~~ ..-.~.F;. tr. _i 'y_-~i r fad. ••,M'~w`• r , MDL-150 PUBLIC PURPOSE GRANT PROGRAM: PROPOSAL NARRATIVE B. PROBLEM STATEMENT - What special need does this project. meet? Corrects hazardous traffic conditions. Improves pedestrian safety on'a major school access route. C. METHODOLOGY - How will you carry out this project and how will you manage it? City of Tigard Engineering Department will design and manage the project as part of its capital improvement program. Design will be completed in accordance with City and County standards. Right-of-way acquisition and construction contracting will be in accordance with state and city regulations. Application Page 5 of 10 ffil :1 ML-150 PUBLIC PURPOSE GRANT PROGRAM.- PROPOSAL NARRATIVE D. PROJECT GOALS - 1. Describe the nature and scope of the project's benefits. Please indicate what population will be served, directly and indirectly, and what geographic area will be served. School safety will be enhanced for approximately students who live south and east of Fowler Middle School. Safety will be 'improved on Walnut Street and Tiedeman Avenue, major collector streets in Tigard. Currently, approximately 10,000 vehicles per day travel through the intersection. Growth in the area is expected to increase the traffic volumes. 2. How long will the project's benefits last? Benefits will be permanent. 3. What efforts have been made to coordinate with other organizations? City of Tigard, Tigard-Tualatin School District, and Washington County have all identified this project as a safety need. The West Tigard Citizen Involvement Team identified this project as its highest priority in May 1995. The project is listed as a high priority in the City°s capital improvement program but no funding is available. ApplicatioTi Page 6 of 10 M r~ MI)L-15 0 PUBLIC PURPOSE GRANT PROG : BUDGET A. EXPENSES 1. Total Project Cost: 1,025,000 Year 1. Year 2 Year -3 a. Labor 50,000 50,000 15,000 b. Contract/Consulting 40,000 C. Capital Purchases 700,000 170,000 (right-of-way and construction) d. Other Materials Annual Totals 50,000 790,000 185,000 B. RESOURCES 1. Total Needs : $ 1,025,000 Year 1 Year 2 Year 3 a. Grant Requested 740,000 170,000 b. Local/Other Resources C. In-Kind Contribution 50,000 50,000 15,000 d. Other Annual Totals 50,000 790,000 185,000 2. Will this project he carried out if this grant request is not funded? Yes No Please explain briefly. Washington County and the School District have no funding available for this project and no funding is expected for at least six years. Although the school is within the City, most of the project is outside the city limits and, therefore, not eligible for city funding. Application Page 7 of 10 _ _ MDL-150 PUBLIC PURPOSE GRANT PROGRAM : BUDGET E. RESOURCES [Continued] 3. Are other funding sources assured? Please identify them and explain. Yes. The other sources are in-kind engineering work by existing City staff. 4. If this grant request is funded, will local funds be re- allocated to purposes outside this proposed project? if so,how much will be re-allocated? Please explain. No. 5. Please describe plans, if appropriate, for long-term funding of the project activity. Projects with no operating costs beyond 3 years should skip this question. N/A 6. Please identify the official who has fiscal responsibility for this project. Name Randy Wooley Title City Engineer phone 639-4171 Application Page 8 of 10 P , MDL o 13 0 PUBLIC PURPOSE GRANT PROGRAM: BUDGET C. BUDGET NARRATIVE Please describe relevant budget information that will help us to evaluate the need for various expenditures and the plans in place to manage the budget responsibly.. Large line items in the budget should be justified and information on how they were determined should be included. The budget is based on a preliminary engineering cost estimate, as follows: Design and inspection $ 115,000 Right of way 650,000 Construction 250,000 $1,025,000 The budget will be managed as part of the City's established capital improvement program. :i Application Page 9 of 10 r . s~} MDL-150 PUBLIC PURPOSE GRANT PROGRAM: AFFIRMATIONS M Government Agency City of Tigard Requesting Grant: Address: 13125 SW Hall Blvd. Tigard, CSR 97223 Contact Person: Randy Wooley phone : 639-4171 Indicate with "yes" or "no" to the following: Yes 1. Proposed project and current and future needs of the service area are accurately portrayed in this proposal. Yes 2. If more than one proposal has been submitted, each proposal been ranked as to priority. No two proposals have the same rank. Yes 3. The government agency has thoroughly read this application packet and fully understands the intended use of the grant money. Yes 4. The government agency understands and accepts the obligation to submit annual reports on the progress of any funded projects. I swear, under penalty of perjury, and under the laws of the State of Oregon that the information contained in this grant application is true and correct. (signature) - STATE OF OREGON ) ss county of Washington ) There appeared before me this day of lo~y5, William A. Monahan , who first being duly sworn on oath, stated he/she was and is the _ Ci ~c ►in. tratar of the CitY of Tigard _ and is authorized and empowered to sign this MDL-150 Public Purpose Grant Application on behalf of City of Tigard and bind same to the terms. (Notary Public stamp) DP:kgl/EWF04800 '.M Application Page 10 of 10 Y"t 1..L„ -gl lizi I, I, AGENDA ITEM # For Agenda of August 8, 1995 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY- LOCAL CONTRACT REVIEW BOARD ISSUE/AGENDA TITLE Award of contract for construction of the Fanno Creek Erosion Repair at Milton Court PREPARED BY: DEPT HEAD OK CITY ADMIN OK ISSUE BEFORE THE COUNCIL Shall the Local Contract Review. Board award the contract for construction of the Fanno Creek Erosion Repair at Milton Court. STAFF RECOMMENDATION That the Local Contract Review Board, by motion, award the contract to F, Michael-Mark Ltd. INFORMATION SUMMARY n July 25, 1995, bids were opened as follows: Michael-Mark Ltd. Tigard, OR $ 19,330.00 Kerr Contractors, Tualatin, OR 20,251.00 Civil Const. Co., The Dalles, OR 24,400.00 Golden Valley, Dallas, OR 26,706.00 Kruegers Erosion Cont., North Plain, OR 28,690.00 David Craig, Tigard, OR 59,790.00 Engineer's Estimate $ 17,000.00 The purpose of the project is to stabilize an eroding creek bank that is leaving sewer lines and a manhole exposed and unstable. The low bidder, Michael-Mark Ltd, has recently completed the Cook Park shelter replacement. OTHER ALTERNATIVES CONSIDERED FISCAL NOTES The project is included in the 1995 - 96 Capital Improvement Program adopted by City Council on June 13, 1995, with a budget of $30,000. Q/GB:FannoCrk.SS R A NINE I mmi i 11 i 5re ~i~ x AGENDA ITEM # (P b, For Agenda of August 8, 1995 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Contract award for the 1995 Speed Bump Program PREPARED BY: G Alfson DEPT HEAD OK CITY ADMIN OK ISSUE BEFORE THE COUNCIL Award the contract for the construction of the 1995 Speed Bump Program to the low bidder and authorize the City Administrator to sign the contract. STAFF RECOMMENDATION Award the contract to the low bidder, Morse Brothers, Inc. INFORMATION SUMMARY On Friday, July 28th, three bids were opened for the 1995 Speed Bump Program. The program consists of installing speed bumps, with the associated striping nd signing, on 3 streets. The streets were requested by the CIT's, approved the local residents and adopted by the Council. The low bid exceeded our engineer's estimate but is a valid bid based on the time of year and the scope of work. Since we have not constructed any of the speed bumps in Tigard we were relying on cost information from other agencies. Their costs may not have included the traffic control or the same type of striping materials. We are currently reviewing potential ways to reduce the cost of the striping without increasing long term cost or decreasing safety. The three bids are as follows: Morse Brothers, Inc., Tualatin $33,761.00 Kerr Contractors Inc., Tualatin $38,100.00 Eagle/Elsner, Tigard $39,000.00 OTHER ALTERNATIVES CONSIDERED FISCAL NOTES The 1995/96 Capital Improvement Program budget includes $30,000 for speed' bumps. Additional funding will be from saving on other CIP projects. \speed.cc r :21 1, 1 V x , AGENDA ITEM # 44, For Agenda of August 8, 1995 t CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Purchase of backhoe for Water Division of Maintenance Services PREPARED BY: R. Volk DEPT HEAD OK V-k#1CTTY ADMIN OK ISSUE BEFORE THE COUNCIL The issue before Council is approval of the purchase of a new Case Backhoe as budgeted. - - STAFF RECOMMENDATION Approval of purchase of a new Case 580 Super L Loader/Backhoe from Western Power and Equipment. The purchase price is $31,357.00 less trade in of $26,000 for 1978 Case 580C and a 1987 Case 680K backhoes. INFORMATION SUMMARY Purchase of this backhoe is in conjunction with Tualatin Hills Park and Recreation and the City of Tigard. Both entities are using the specifications and bid results from the City of Astoria. Western Power and Equipment has agreed to sell these pieces of equipment to Tualatin Hills Park and Recreation and City of Tigard at the price quoted to the City of Astoria. - OTHER ALTERNATIVES CONSIDERED 1. Approval of purchase. 2. Continue to use the old equipment. 3. Give further direction to staff. FISCAL, NOTES Purchase price of $31,357.00 is within the budgeted dollar amount of $46,000 from the Water budget line item 15-2170-706.000. The $26,000 given as a trade in is $11,000 above the expected trade in value. P1 20 INN 11' ~s- WFR LABORAT ORZES, XNC. / /Yl i C( Oregon Certified Lab #31 8~ 1(7 13035 SW PACIFIC HWY. TIGARD, OR 97223 503-639-9311 Fax 684-1588 City of Lake Oswego Report # 23663 Attn: cater: Dept. 4260 SW Kenthogp AleSt Linn, OR. ..97068 - PWSID#: 41:00451 Chemical•Laboratory Report a***~eaw 6/01/95 t*R***r Sample: Water sample €or Inorganics & Secondaries Sample Location: Water Treatment Plant Saxunle Composition: Treated, Source, Single Collected: .5/11/95 8a .by. -Macy Received: 5/11/95 Anulyeis Code Method Limit Reeulte ***k **W*** *ae**** PPm;mq/L Antimony 1074 200.9 0.006 < 0.001 Arsenic 1005 200.9 0.050 < 0.002 Barium 1010 3111D 2.0 < 0.1 Berylium 1075 200.9 0.004 < 0.0002 Cadmium 1015 31138 0.005 < 0.0002 Chromium 1020 3111E 0.10 < 0.002 Cyanide 1024 450OCN-9 0.2 < 0.02 Fluoride 1025 4500P'-C 4.0 < 0.50 a_1_M a= 1030 200.9 0:.01%x11 <0:00 Mercury 1035 245.1 0.002 < 0.0003 Nickel 1036 3113B 0.1 < 0.002 Nitrate 1040 450ON03-D 10.0 < 0.25 P7itrite 1041 450ONW-B 1:0 < 0.01 Selenium 1045 31138 0.05 < 0.002 Silver 1050 272.1 0.05 < 0.005 Sodium 1052 273.1 - 2.5 Sulfate 1055 375.4 - < 5.0 Thallium 1085 279.2 0.002 < 0.0005 r, PH 1925 150.1 6-9 PH 7.22 PH Total Solids 1061 160.3 500 67 'q HardneaR 1915 130.2 250 20 Aluminum 1002 202.1 - 0.05 Calcium 1919 215.1 - 5.4 Chloride 1017 325.3 250 1.5 1022 220.1 Iron 1028 236.1 0.30 < 0.03 Manganese 1032 243.1 0.050 < 0.01 Potassium 1042 258.1 - 0.94 zinc 1095 289.1 5.0 < 0.010 Total Dissolved Solids 1930 120.1 - 40 Reviewed By: Christian Nielsen Y ME, ~h t iJ . . V,•L c Yt - - - - - - - - - - - - - - - - 12 02PM FRO3 f W R IJaBOIZATCJW TO 6977424 P.02 Page 1 of 3 PrATRA, FOOD tl ROSEARW LAB, Xnc. oregOn cartlt'led Lab. 3-r 13035 Sm P*0111c lh.*y Portland, OR 97223 PwSID No.: 4100457 SAUrcar Clapk ram River-WTP Client: City of Lake oswe90 WT? xoport. Date: 210319E Date Sampleds 11109193 Data Rasstd7 11/09/93 12/0e/93 12/08/93 01/05194 yi/G5/94 01,(27/94 01127/94 ai=plet compaxitLon: Treated, Diatributi on, single,( s WM- 5p1 1:D: 18401, 18667, 18936+, 19143 Sampl©r: Q%QT. "FSD~c" Haodonel.l 's 1 mcz Result Im Km Hethad Cantatt~napt code mg/l, mg/L mg/L mg/L Code A A3 yet Ragul~tecl 1,1-Viehloroethylene 2977 0.007 3Qb 0.0005 0.0005 502.2 <<0 1, 1, i-TrIchloropi; 2981 0.20 ND 0.0005 " I,1, 2--Trichlolroothane 2905 0.005 ND 0.0005 1,2-Dlchlormthanm. 2980 0.005 HD 0.0005 1,2Diahloritne 298$ 0.005 SID 0.0005 1,2,4-Trichlorobeuzene 2378 0.07 RD 0.0005 MnWne 2990 0.045 Lm 010005 « Carben `otrmvhloridw 2982 0.005 ND 0.0005 « n « ois-f,2 ,DS.chloroethYr ere 2380 0.07 WD 0.0005 AS.ah]o~lfihana 2964 0.005 ~D 0.0005 ~tbylheaa8ue 2992 0.70 ND 0.0005 chlasabQxir,ene 2969 0..10 ND 0.0005 " c-•Dichlorobanzene 2468 0.500 ND 0.0005 V-Divhlarobenzene 2969 0.075 t4D 9.0005 Styrene, 2996 0.10 IUD . 0.0005 Tetrachlorosithylene 2987 0.005 ND 0.0005 " Toluene 2991 1.0 ND 0'.0005 . xylenes 2955 10-0 ND 0.0005 " trans-1,2-Diahloroethylgoo 2979 0,1 1Ia 010045 Tr.1ohloraethylene 2984 0.005 HD 0.0005 vinyl chloride 2976 Q.002 RaD 0.0005 " • 14CL Result HDL Method Contaminant Code MIL mg/L mg/L Code Analyst Varegulated 3,1-DIchlorcerthanw 2970 - ND 0.0005 502.2 Jo 1,,1-Di®hloropzJ.~ ,..aria 2410 tux 4.0005 « 1, 1, 1„2 -'sastraOhlOro~haR® 29®6 - ND 06000 1,1,2,2-TetEachIQromthaz0 2988 - ND 0.0005 " 1, 3, 3---VvLahi v ogropanm 2414 - no 0.0005 1,3-Dichloropsopane 2412 - t1D 010005 ^ jig ali, r, „e ME I" a rte, _ FE$-03-1934 12:03PM FROM WFR LABORATOW TO £977424 P.03 page 2 of 3 WAR spl iDI 18401, 18667, 18936. MCL Refoult 140L method contavinant code mg/L Mg/L ma/.x. Code Anral.yet• Vnsegulatmd oio-1,3-Dichlaropropen© 2413 - ND 0.0005 $02.2 JO traaa-l,S-DiChlarapropene 2413 - ND 0.0005 " 2,2`-Diohl.oropropane 2416 ND 0.0005 " Bromobanzens 2993 - NO 0.000.5 " ]3=M0diCh110TMX0tbA110 2943 - 0.0014 0.0005 " bromoforx► 2942 - HD 0.0005 aromnms thahe 2214 - 110 0.0005 Chloroeth ne 2216 - STD 0.0005 " y Chlorofc= 2941 - 0.0126 01000.5 " ehlorcmethana 22 Y4 - btD 0.0005 DLbramoohlorowathanw 2944 - ""D 0.0005 m-DichlorobenYeuills - 2967 - HD 0.0005 a-chlorotoluene 2965 - AD 010005 " p-chiorotoluilli 2966 - ND 0.0005 " rscL R®ault > i~7L xnL Method Cnntaasanarit code mg/L r, 91L Mg/L Mq/L code .(lnc►_lynt Regulated 2,4--0 2105 0.07 ND ' O.OQ7 0.0013 513.1 .T0 2,4,5-TP 2110 0.05 ND 0.005 0.0009 515.1 IM Di(2-9thylhev,ii adipate 2035 0.5 NA 0.05 0.0027 506 b.7M Alachlor 2051 0.002 ND 0.0004 0.00016 507 bJM Aiia 2030 0.003 WD 0.0003 0.0001 507 wri . jlanzo(a)pr rare 2306 0.0002 ND 0.00004 0.00002 550.1 oR011 g-BHc(Undan.ol 2010 0.0002 MD 0.00002 0100005 508 JD C,arbo stran 2046 0.04 No 0.004 0.001 531.1 TR chlordans 2959 0.002 HP 0.0004 0.0002 508 .7b Dlklapa® 2031 0.2 ND 01020 0.0043 515.1 JD Dibromoohoropropane 2931 4•.0002 NP 0.00002 0.00001 504 .7D Dinoseb 2041 0.007 ND 0.0007 0.0002 51511 J'D Dioxin 2063 3x10-8 NB,. O.SA10"8 0.5x10-8 161.3 OR044 Diquat 2032 0102 ND 0.0010 0.008 549 Will mndothall 2033 0.1 ND 0.020 0..017 548 JD undrin 2005 0.0002 ND 0.00002 0.00005 508 JD Ethylene Dibromide 2946 0.00005 ND 0.00001 0.00001 $04 JD Gl.yphosa a 3034 0.7 ND 0.070 0.025 547 D3rs Heptachlor 8polcide 2067 0.0002 TAD 0.00002 0.00010 508 Dim Reptaahl.or 2065 0.0004- RD 0.00004 0.06012 508 DJM i~axaabiozobeuzane 2214 0.001 ND 0.0001 0.00004 508 Di S®xAdhltaacacyalontadi®ne 2042 0.05 ND 0.003 0.00017 508 DJM ll59tl1p~yt7h1p7C 2025 0.04 ND 0.004 0.00015 508 DJM ~itCachlasophonol 2326 0.001 ND 0.0007. 0.00007 515.1 U Di(2-othyhexyl) phthalate 2039 0.006. •RO 0.003 0.0010 906 DM4 PiGlaram 2040 0.5 IM 0.05 0.025 515.1 JD MIS x x303 0.0005 ND 0.00025 0.00008 soojk WA T09m®3~fn~ 2037 0.004 H0 0.0004 0.00008 507 D,7M Toxapheno 2p20 0.003 Ni 0.201 0.091 308 DJ7M Vydate 2036 0.2 ? 0.02 0.0013 531.1 TR till rt11-0.3-1994 12:OZPr1 FMN UJFR LABDI=MORY TO 6977424 P.04 page Spl IDx 18401, 16667, 1'893page 3 of 3 A40L Result JnDL t eUsod Contwinapt code "V/L mg1z Mg/r, Codat Analyst unregulated .3-aydroxycarbof'raran •2066 - ND 0.0015 531.1 TR R1diCiAYb 2047 - ND 0.00i5 531.1 TN dLla3idaxb sszlfoxido 2083 - ND 0.0015 531.1 TR Ald:Lc=b Saltone 2044 - ND 0.0016 53111 -TR Aldria 2356 - RD " 0.40009 508 pix Sutachl.or 2076 - ND 0.00016 507 Dal! Carbaryl 2021 - ND 0.0016 531.1 T'R Pi.camba 2440 - Nb 0.0002 $15.1 .7D O-Loldrin 2070 - UD 0.00013 508 Di ft Nothantl•-1 2022 ND 0.0016 531.1 TR Motol achlor• 2045 - t~Lt 0.00020 507 faJl4 xot=;Lbumf= 2395 tag 0.00032 507 DO'M P=Va blur 2077 - ND 0.00020 507 Dix mean F'CA blank value'0.0000¢ PPE, standard devi&tio:. 0.00003 PPmr na15 XDL, Method b6tocti.an Limit kc.L, maxim m Contaminate Level ND, 140t Detected NA, Not analyzed xPErt interim Ferformamco I.avpl Roviowad by ba 4 ~ I nd~dW" 1 MOM BULL RUN TREATED WATER ANALYTICAL RESULTS UPDATED JUNE 1995 *T:ANCE RESULTS MCL SUBSTANCE RESULTS MCL (mg L) (m91L) (mg/L) m /L) PHYSICALS: Atrazine <0.0001 0.003 Turbidity (NTU) 0.25 5 Benzo(A)Pyrene <0.00002 0.0002 pH 6.8 6-8.5(S) BHC-gamma (Lindane) <0.00002 0.0002 Color (standard units) <5 15(S)' Butachlor <0.001 Specirr.Ccnductance (mkromhoa Per an a 25-q 20 Carbaryi <0.002 Dissolved Solids 19 Carbofuran <0.004 0.04 Fixed Solids (@ 55°C) 15 Chlordane <0.0004 0.002 Suspended Solids 0.5 Dalapon <0.02 0.0002 Total Solids (@ 18(°C) 20 500(S) Dibromochioropropane (DBCP) <0.0002 0.00002 NUTRIENTS: Dicamba <0.0005 Ammonia Nitrogen (NH,-N) 0.052 Dieldrin <0.00004 Nitrate Nitrogen (ND,-N) <0.01 10 Dinoseb <0.005 0.007 Nitrite Nitrogen (NO2-N) <0.001 1 Dioxin (parts per trillion) <0.0007 .03 Nitrogen, Organic 0.02 Diquat <0.0004 0.02 Phosphate - Reactive (PO.-P) <0.003 Endothall <0.009 0.1 Phosphorus, Total (P) <0.05 Endrin <0.00002 0.0002 Total Organic Carbon (TOC) 1.2 Ethylene Dibromide (EDB) <0.00001 0.00005 Silica (Si02 as Si) 3.9 Glyphosate <0.01 0.7 INORGANICS Heptachlor Epoxide <0.00002 0.0002 ANIONS/CATIONS: Heptachlor <0.00004 0.0004 Alkalinity (as CaCO,) 6.6 Hexachlorobenzene <0.0001 0.001 Hydroxide (as CaCO,) 0.0 Hexachlorocyclopentadiene <0.0005 0.05 Carbonate (as CaCO,) 0.0 3-Hydroxycarbofuran <0.002 Bicarbonate (as CaCO,) 6.6 Methomyl <0.004 Carbon Dioxide, Free (CO2) 2.1 Metolachior <0.001 Carbon Dioxide, Total (002) 7.9 Methoxychlor <0.0002 0.04 Chloride (CI) 1.9 Metribuzin <0.0005 Cyanide (CN) <0.02 0.2 Pentachlorophenol <0.0001 0.001 Fluoride (F) <0.05 4.0,2.0(S) Phthalates <0.003 0.006 ulfate (SO,) <0.5 250(S) Picloram <0.05 0.5 alcium (Ca) 1.5 Polychlorinated Biphenyls (PCBs) <0.00025 0.0005 Q agnesium (Mg) 0.58 Propachior <0.001 Hardness (as CaCO3) 6.1 Simazine <0.00007 0.004 Potassium (In 0.2 Toxaphene <0.001 0.003 Sodium (Na) 1.0 Vydate (Oxamyl) <0.002 0.2 METALS: VOLATILE ORGANIC COMPOUNDS Aluminum (Al) 0.099 (VOCE) Antimony (Sb) <0.003 0.006 Benzene <0.005 0.005 Arsenic (As) <0.001 0.05 Bromobenzene <0.005 Barium (Ba) <0.001 2 Bromochloromethane <0.005 Beryllium (Be) <0.0002 0.004 Bromomethane <0.005 Cadmium (Cd) <0.001 0.005 n-Butylbenzene <0.005 Chromium (Cr) <0.001 0.1 sec-Butylbenzene <0.005 Copper (Cu) 0.003 1.3 tert-Butylbenzene <0.005 Iron (Fe) 0.051 0.3(S) Carbon tetrachloride <0.005 0.005 Lead (Pb) 0.003 0.015 Chlorobenzene <0.005 0.1 Manganese (Mn) 0.002 0.05(S) Chloroethane <0.005 Mercury (Hg) <0.001 0.002 Chloromethane <0.005 Nickel (Ni) <0.001 0.1 2-Chlorotoluene <0.005 Selenium (Se) <0.001 0.05 4-Chlorotoluene <0.0D5 Silver (ag) <0.001 1,2-Dibromo-3-chloropropane <0.005 Thallium (TI) <0.001 0.002 1,2-Dibromoethane <0.005 Zinc (Zn) <0.001 5 Dibromomethane <0.005 ORGANICS: 1,2-Dichlorobenzene <0.005 0.6 SYNTHETIC ORGANIC COMPOUNDS (SOCs) 1,3-Dichlorobenzene <0.005 2,4-D <0.007 .07 1,4-Dichlorobenzene <0.005 0.075 2, 4, 5-TP (Sitvex) <0.005 0.05 Dichlorodifluoromethane <0.005 Adipates <0.05 0.5 1,1-Dichloroethane <0.005 Alachlor (Lasso) <0.0002 0.002 1,2-Dichloroethane <0.005 0.005 Aldicarb <0.001 1,1-Dichloroethylene <0.005 0.007 Aldicarb Sulfone <0.004 cis-1,2-Dichloroethylene <0.005 0.07 Aidicarb Sulfoxide <0.004 trans-1,2-dichloroethylene <0.005 0.1 drin <0.00004 1,2-Dichioropropane <0.005 0.005 1 3-Dichloro ro ne <0.005 WSO:WOANAL.95 BULL RUN TREATED WATER ANALYTICAL RESULTS UPDATED JUNE 1995 TANCE RESULTS MCL SUBSTANCE RESULTS MCL m m/L m/L2,2-Dichloropropane <0.005 1,1-Dichloropropene <O.ODri Ethylbenzene <0.005 0.7 Hexachlorobutadiene <0.005 Isopropyibenzene <0.005 p-tsopropyttoluene <0.005 Methylene chloride <0.005 Naphthalene <0.005 n-Propytbenzene <0.005 Styrene <0.005 0.1 1,1,1,2-Tetrachloroethane <0.005 1,1,2,2-Tetrachloroethane <0.005 Tetrachloroethylene <0.005 0.005 Toluene <0.005 1.0 1,2,3-Trichlorobenzene <0.005 1,2,4-Trichlorobenzene <0.005 1,1,1 Trichloroethane <0.005 0.20 1,1,2-Trichloroethane <0.005 Trichloroethylene <0.005 Trichlorotiuoromethane <0.005 1,2,3-Trichloropropane <0.005 1,2,4•Trimethyibenzene <0.005 1,3,5-Trimethylbenzene <0.005 Vinyl chloride <0.005 0.002 Xylenes <0.005 10 DISINFECTION BY-PRODUCTS Total Trihalomethanes (annual running average) 0.017 0.1 Total Haloacetic Acids 0.035 B teriological al Cotiform 0% 5% ELLANEOUS Methylene Blue Active Substance (foaming agents) <0.025 0.5(S) Tannin & Lignin4ike compounds <0.20 This water analysis chart details the make-up of Bull Run treated water. Samples are taken at the Powell Butte covered reservoir, which is considered the entry point to the distribution system. The trihalomethane results are from samples taken at 4 representative sites in the distribution system. Water analysis methods are established by the US Environmental Protection Agency (EPA-600/4-79-020 "Methods for Chemical Analysis of Water and Wastes"). EPA and the Oregon State Health Division set these national drinking water standards: Primary Standards (maximum contaminant levels) Substances that can pose health threats when present in drinking water at certain levels. The standards are enforceable.because of health concerns. Although they pose a health threat, lead and upper do not have maximum contaminant levels. These levels are "action levels" at the consumers tap which determines whether the system must install corrosion treatment, monitor source water, and undertake a public education program. Secondary Standards shown with an (S) by the standard are guidelines for substances that do not present health risks. They may affect taste, odor or color of water, stain plumbing fixtures; or interfere with water treatment processes. Primary and secondary standards are from Oregon Administrative Rules, Chapter 333, Public Water Systems, 1993. Substances with no value in the MCL column are unregulated. < indicates a value below the stated quantity, i.e. below detection limits. The Portland Water Bureau Water Quality Laboratory conducted the following analyses: Physicals, nutrients, anions/cations and metals (except cyanide, antimony, beryllium, thallium) - samples collected April 4, 1995. VOCs - sample collected April 4, 1995. Trihalomethanes - 4 samples collected in distribution system April 11, 1995. Bactedclogicals - 455 samples collected from throughout distribution system during April, 1995. WFR Laboratories conducted the following Analysis: Cabofuran sample collected March 17, 1995. Umpqua Research Company conducted the following analyses: SOCs - sample collected March 23,1993. Cyanide, antimony, beryllium, thallium - sample collected June 6,1995. Montgomery Laboratories conducted the following analyses: aloacetic Acids - samples collected in distribution system April 11, 1995. I.ryed,auserAnatytical and Testing Services conducted the following analysis: Dioxin -sample collected March 28, 1995 WSO:WOANAL95 AGENDA ITEM # For Agenda of g, CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Severe Weather Shelter zmpact Update PREPARED BY: Liz Newton DEPT HEAD OK CITY ADMIN OK ISSUE BEFORE THE COUNCIL Should the Tigard Water Building be used as a severe weather shelter daily from November 1, 1995 through March 31, 1996? STAFF RECON.dMNDATION Council should review the impacts of a daily severe weather shelter in the water building staff anticipates and determine how to proceed. INFORMATION SUMMARY On July 11, 1995 City Council heard a report on the pros and cons of operating a severe weather shelter at the Tigard Water District every evening Wom November 1, 1995 through March 31, 1996. Council asked staff to prepare report addressing the potential impacts. The report is attached. A progress report on the effort to locate a regional shelter will be given at the August S meeting. OTHER ALTERNATIVES CONSIDERED Allow the water building to be used as a severe weather shelter on a limited basis. FISCAL NOTES As noted in the attached report, there may be increased cost for janitorial services. MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and Council FROM: Liz Newton, Assistant to the City Administrator DATE: July 31, 1995 SUBJECT: Severe Weather Shelter Impacts Staff raised the following issues and concerns regarding operation of the severe weather shelter at the water building every night from November through March. Each of the issues require attention and discussion with Interfaith Outreach so that the issues are addressed and controlled to prevent problems. r• General appearance and cleanliness of the room; lingering odors from cleaners and use. Proposed solution: Regular cleaning at 7 AN each day. The issue of cost and who should pay for cleaning must be resolved. • Storage of cots and other materials. Proposed solution: Have Interfaith Outreach Services provide on site storage, however, outside of the auditorium area. • Users of the shelter waiting around the building during working hours; early evening and mornings. Proposed solution: Interfaith Outreach Services staff instruct clients that such activity is prohibited and would void an individual's right to use the shelter. • The City of Tigard should be named as an additional insured on the Interfaith Outreach policy. Proposed solution: s;-quire Interfaith Outreach to provide proof of insurance coverage. J' ' The city has identified the water building auditorium as our base of operation in the event of a major disaster or emergency. Proposed solution: Include a provision in the agreement with Interfaith Outreach Services that states the city's right to displace the shelter 6 in the event of an emergency. • The room will no longer be available mornings until 9:00 or 10:00 to accommodate cleaning needs, thus displacing other city activities such as training. w1 Proposed solution: Require Interfaith Outreach Services to restore the room to useful condition promptly as clients leave to minimize the "down time" of the room. .R ti - 4y There is no kitchen or shower facilities available to the users. The city has millions of dollars worth of equipment stored outside on site and within a few blocks. A security issue could arise. Proposed solution: Interfaith Outreach Services staff take steps to assure that their clients use only designated areas. May be a draw for homeless from the greater Portland area. Proposed solution: Limit the number of users per evening and give priority to Tigard area people. Restrict referrals from Portland. Clients may use the library for day shelter; have had issues with inappropriate behavior in the library in the past (i.e. Fighting, use of restroom sinks for washing laundry.) Requires additional staff time to educate them in appropriate behavior. Proposed solution: Interfaith Outreach Services staff works with library staff to educate clients on the need to respect library operations. Interfaith Outreach Services be available to respond to library personnel concerns. l~ • Increased wear and tear on the water building. May expand our necessity to provide additional social services. the influx of a greater number off homeless people to Tigard without additional social services would be an issue. John Acker, Property Manager, contacted the city°s janitorial service and twined a bid to provide additional cleaning services to the `,rater building r the duration of the shelter. A copy of the proposal is attached. Kim Brown of Interfaith Outreach has been contacted regarding what the agency might be able to do to help keep janitorial costs down. She will address that issue at the August 8 meeting. Also attached is a listing of groups and individuals that used the water building from September 1994 through December 1994 when the room was reserved every evening for the shelter. As you can see the room was used at least three evenings a week. Many of these groups use other city facilities now. f Fxz PONY EXPRESS MAINTENANCE 5032324940 P.01 licensed Insured • Banded G~ ~omt8e&~r7~rb, I~red~r~n tet®=) I'38--QdI (Imax) 03ra'44So*Q July 25, 1995 City of Tigard Atta. Mr. John Aclcers 13123 5W Hall Blvd. Tigard, OR 97223 Dear Mr. Ac)II According to our meeting on July 19,1995, we are hexea;,t'h submitting our proposal for discussed winter shelter program at r7.ty of Tigard. Based upon the given information, here are some- suggesLlo" that we anticipate in this projecta. * Monday- Sunday (7 days a week services) A. Heavy daily sanitation on all area in. the room and aathrooms. B. Install battery operated 4 air fresheners-Which koeild last 2 month.at a time on each corner to contxol odor. C. Cleanup the litters from outside because it has been our experience in similar work we had in the past, garden and front doorway get very dirty with alcohl beverage bottles and cans and injector:? etc., all over- Followings are the details of general cleaning specifl---atioms- We thank you for g4iting us the opportunity to uubmi,t th.ia proposal and look for,jard. to hear from you.. Sincerely, Andrew B. Kim Representative Pony Express Maintenance Cot:p. A 110 111] H - - INA9 PONY EXPRESS MAINTENANCE 5OZ2324946 P.02 pony Expr m8me Corp. L'ascewod. lra~tud. ~aeuGal GENERAL OUTLINE OF SERVICES AND COMPLETE SPECIFICATIONS 40VIKRING JANITORIAL MAIIdT$'RANCE WORK AT: GrEY OV, TIGARf1i 13123 SW HALI, BLVD. TIGARD, or, 97223 DETAILED CLEANING REQUIREMENTS : PERIOD - NOVEMBER 1995 THROUGH MARCH 1996 SERVICES - SEVEN TINS A WEEK (SUNDAY THROUGH MONDAY) BETWEEN 7:00 AM 9.00 AN JANITORIAL ROUSEKEHPING (OFFICE) 1. Empty waste receptacles and place the waste for disposal. Daily 2. Empty and clean ash trays if there i* any. it 3. Dust and clean all counters. is 4. Dust all furniture: desks, chairs, filing cabinets, bookcases It shelves. 5. Wipe all furniture clean of greasy finger marks and smvdges. to 6. Chec)t the food spUeges and sanitize the area. 7. Clean and sanitize drinking fountains. It 8. Clean doors, frames and light switches. 9. Clean kickplates, pushplates, handles and baseboards. " 10. Remove dust and cobwebs from ceiling areas and window gills- " 11. Replace deodorant air fresheners. As needed. CWET CA.RZ 1. Vacuum carpeted areas and clean and sanitize spots and stains. Daily 2. Vacuum paying special attention to hidden places such i,.s As needed. alongside baseboards, behind furniture and under carpe protectors. 3. Vacuum upholstered furniture. As needed. 4. Complete carpet cleaning. Twice a mouth RESTROOM 1. Sanitize and polish sinks, toilet bowls and urinals. Daily 2. Clean, and sanitize tops and bottoms of toilet seats. 3. Clean glass, mirrors and bright metal work with a non-scratch disinfectant cleaner. 4. Empty waste receptacles and insert liners. 5. Disinfect waste receptacles. 6- Disinfect toilet and urinal partitions. 7. Thoroughly sweep and mop all restroom floors using a disinfectant cleaner. s; 8. Remove spots, stains and s-ilashLs from walls- " 9. Remove finger marks from doors and, frames. " 10. ]refill all dispensers. 11. Dust horizontal surfaces to 6 feet high. " 12. Replace deodorants. As needed. wr page l PONY EXPRESS MAINTENANCE 5032324940 P.03 Pony Kxpress Maintenance Corp. yf~cu~d. ewr+ued, P3a,,,dcd SUAPLIBS Sc EQUIPMENT 1. pony Express Maintenance corp. will provide all cleaning and shampooing tools, equipment and materials required to carry out the work efficiently. 2. All rescroom supplies, i.e. paper towels, toilet tissue. seat covers, etc. are to be furnished by City of Tigard. INSURANCE 1. A certificate of insurance will be suppliers upon requi-,at. TERMINATION 1. In the event that this contract proves uusatisfactory, It may be terminated by thirty-day written notive by either party. SERVICE CHARGE 1. $X,320.06 (Oue thousand three hundred twenty dollars) per month. 2. Net 15 rya - the payment term. ACCMANCE Contract to commence on cb.e day of 1995 .ACCEFTED BY CITY OF TIGIAM y Page y. t P ~ a Water Department Evening Usage September 1994 - December 1994 ate Time Room User September 3 5:00pm - 10:00pm Aud. Youth Opportunities United September 6 6:30pm - 9:30pm Aud. Metro Machine Knitters September 7 7:00pm - 9:00pm Aud. Tigard/Tualatin Basketball September 8 7:30pm - 9:30pm Conf. Bahais of Tigard September 11 7:00pm - 9:30pm Auld. Tigard Little League September 12 6:00pm - 10:00pm Aud. Tigard Water Board September 13 6:30pm - 9:00pm Aud. Coalition for Disabled Seniors September 14 4:30pm - 10:00pm Aud. Intergovernmental Water Board September 15 6:00pm - 10:00pm Aud. Samoyed Dog Club September 18 7:00pm - 8:00pm Aud. Cub Scouts September 19 7:00pm - 10:00pm Auld. Portland Council N.I.C. Training September 20 5:30pm - 10:00pm Auld. American Red Cross September 21 7:00pm - 9:00pm Aud. Tigard/Tualatin Basketball September 22 6:30pm - 8:30pm Aud. Michael Vanderhaar September 25 7:00pm - 9:30pm Aud. Tigard Little League September 26 7:00pm - 10:00pm Auld. Portland Council Training September 27 7:00pm - 9:00pm Auld. Rose City Stitchers September 28 4:30pm - 10:00pm Auld. Intergovernmental Water Board September 29 6:00pm - 10:00pm Auld. Neighborhood Watch September 30 6:00pm - 10:00pm Aud. Tigard Little League October 3 6:30pm - 9:30pm Auld. Tualatin River Keepers October 4 6:30pm - 10:00pm Auld. Metro Machine Knitters October 5 7:00pm - 9:00pm Auld. Tigard/Tualatin Basketball E ctober 9 7:00pm - 10:00pm Aud. Tigard Little League ctober 10 5:30pm - 10:00pm Auld. Tigard Water Board October 11 6:00pm - 10:00pm Aud. Mary Kay Cosmetics October 12 4:30pm - 10:00pm Aud. Intergovernmental Water Board October 13 6:30pm - 10:00pm Aud. CDBG - Duane Roberts October 14 10:00am - 10:00pm Aud. Anita Adolph - Training October 16 6:00pm - 9:00pm Auld. Non-Denom. Christian Fellowship October 16 7:30pm - 9:00pm Conf. Bahais of Tigard October 17 7:00pm - 10:00pm Conf. Tigard Water Board October 18 9:00am - 10:00pm Aud. Washington Co. Democrats October 18 6:00pm - 10:00pm Conf. Mary Kay Cosmetics October 20 5:00pm - 10:00pm Aud. Samoyed Dog Club October 20 5:00pm - 10:00pm Conf. Christie Smith October 23 6:00pm - 10:00pm Aud. Tigard Little League October 24 '7:00pm - 9:00pm Conf. Teresa Crane October 25 6:00pm - 10:00pm Aud. Mary Kay Cosmetics October 25 7:00pm - 10:00pm Conf. Rose City Stitchers October 26 4:30pm - 10:00pm Aud. Intergovernmental Water Board October 27 6:00pm - 8:00pm Aud. Home Care Providers October 30 2:00pm - 6:00pm Aud. Broadway Rose Auditions November 1 5:00pm - 7:00pm Aud. Community Youth Service November 2 6:30pm - 9:30pm Aud. Metro Machine Knitters November 2 7:00pm - 9:00pm Conf. Tigard/Tualatin Basketball November 3 6:30pm - 10:00pm Aud. Michael Morrow November 4 6:00pm - 10:00pm Aud. Broadway Rose Theater November 6 7:30pm - 9:00pm Auld. Walter Germer ovember 7 5:00pm - 6:30pm Auld. Washington Co. Elections %ovember 8 8:00am - 10.,00pm, Aud. Washington Co. Elections November 8 8:00am - 10:00pm Conf. Washington Co. Elections t November 9 4:30pm - 10:00pm Auld. Intergovernmental Water Board November 10 1:00pm - 10:00pm Auld. ODOT FREEZE 2115MIM .v. r - • p Water Department Evening Usage (continued) September 1994 - December 1994 Spate Time Room User November 13 6:00pm - 10:00pm Aud. Tigard Little League November 14 7:00pm - 9:30pm Aud. Dale Beach November. 15 4:30pm - 10:00pm Aud. A.A.U.W. Auction November 16 7:30pm - 10:00pm Aud. Tim Murphy November,17 6:00pm - 10:00pm Aud. Samoyed Dog Club November 17 6:00pm - 10:00pm Conf. Samoyed Dog Club November 19 5:00pm - 10:00pm Aud. Youth Opportunities United November 20 6:00pm - 10:00pm Aud. Tigard Little League November 21 7:00pm - 9:00pm Aud. Three Mountain Estates November 21 4:00pm - 10:00pm Conf. Kathy Kaatz November 22 7:00pm - 10:00pm Aud. Mary Howard November 22 6:00pm - 10:00pm Conf. Mary Kay Cosmetics November 23 4:30pm - 10:00pm Aud. Intergovernmental Water Board November 23 7:30pm - 9:00pm Conf. Bahais Faith November 27 6:00pm - 9:00pm Aud. Non-Denom. Christian Fellowship November 29 5:30pm - 10:00pm Aud. Adolph & Associates November 29 5:30pm - 10:00pm Conf. Adolph & Associates November. 30 6:30pm - 10:00pm Aud. Neighborhood Watch December 1 11:30am - 10:00pm Aud. ODOT December 1 6:00pm - 7:00pm Conf. Larry Munoz December 2 6:30pm - 10:00pm Aud. S.W. Church of Christ December 3 5:30pm - 10:00pm Aud. Bahais of Tigard December 5 4:00pm - 9:00pm Aud. Cathy Wheatley ecember 6 6:30pm - 9:30pm Aud. Metro Machine Knitters ecember 7 2:00pm - 7:00pm Aud. ODOT December 8 6:00pm - 7:00pm Conf. Larry Munoz December 9 7:00am - 7:00pm Aud. Lorry Christian December 9 7:00am - 7:00pm Conf. Lorry Christian December 11 4:00pm - 10:00pm Aud. Tigard Pops Choir December 12 5:00pm - 10:00pm Conf. Tigard Water Board December 13 7:00pm - 9:00pm Aud. Planning Design Group December 14 4:30pm - 10:00pm Conf. Intergovernmental Water Board December 15 5:30pm - 10:00pm Aud. Samoyed Dog Club December 15 5:30pm - 10:00pm Conf. Samoyed Dog Club December 22 6:00pm - 7:00pm Conf. Larry Munoz December 28 4:30pm - 10:00pm Aud. Intergovernmental Water Board (I suspect the above meeting was actually held in the Conference Room.) December 29 6:00pm - 7:00pm Conf. Larry Munoz i ' .P li~;~!l~illillillillill~'ll~lillil~lillil~iiii,i~ilillil~illi~illI 11 L&i MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council FROM: William A. Monahan, City Administrator DATE: July 20, 1995 SUBJECT: August 8, 1995 Agenda on Homeless Attached is a report recently prepared by Washington County Community Action entitled "Thp Homeless in Washington County: Invisible and Isolated in the Midst of Plenty". The information contained within this report should be a benefit to the council as it considers the severe weather shelter as well as the regional homeless problem. r WASHINGTON COUNTY COMMUNITY (0.":4 T I %1`3 N ®RGANU-AnO \T 451 S. First Ave., Suite 700, Hillsboro, OR 97123 o f ~]f l~ 1 f7r„](~ Administra ion - 648-6646 FAX - 648-4175 t I' Client Assistance - 648-0829 July 17, 1995 I J U L 1 11395 Board of Directors ~r-; ;J ~-!t' Shirlev Huffman, Chair Mayor Jim P6icoli - for Mavor Gordon Faber City of Tigard Cindv Hirst, Vice Chair 13125 S.W. I'lall Blvd. Maria Loredo , Secretuy Tigard, OR 97223 Gregory Zuffrea, Treasurer Darlene Greene, Dear Mayor Wwfi: Councilwoman Enclosed is a copy of our recently acompleted study on hom n+erss, °The John foor Mavor Wait Hitchcock Homeless in Washington County: Invisible and isolated in that Midst of Plenty ° Jeff Fish Charlotte Karvia The study provides for the first tme a detailed pure of homelessness in Sandv Miller Washington County in one report. Due, In large part, to a lack of available and for Mayor Rob Drake affordable housing, homelessness in Washington County has increased Gene Mitchell dramatically over the lost decade. Linda Peters, County Commissioner The report contains data on the make-up of the local hornet's population, the Sherry Robinson causes of their homelessness, and the services that are available to assist Senator Bob Shuemaker homeless Individuals and facilities. The study Includes information generated Dick Stenson Russell Wilkinson during a series of intervkms with homeless famili in local shelters. The study Margaret Eickmann ends with recommendations to both enhance and fll In the gaps In the continuum Richard Pom of community services to prevent and address homeyness in Washington Katrina Pirkle County. Jerralvnn Ness. We hope that this study vAD be of interest and of use to you in your efforts to Executive Director make Washington County a better place to live for all residents. Over the Program Services coming months we plan on developing a short summary document based on the study, in order that this information on homelessness in the county can be more widely/ disseminated. • Advocacy . • Emergency Assistance If you have any questions, please contact Leon Laptook at . Additional • Emergency Shelter • Energy Education copies of the report can use obtained by calling us at this same number. • Family Self-Reliance • Head Start & Child Care Sincerely, • Homeless Services • Housing Development • Housing Services Jerfl*nn Ness • Information & Referral Executive Director • Parenting Education Transitional Housing JN:ns • Weatherization Enclosure A United Way Agency r THE HOMELESS IN WASHINGTON COUNTY: INVISIBLE AND ISOLATED IN THE MIDST OF PLENTY A Report to Washington County Community Action Organization and the Citizens of Washington County Prepared by The Planning Group for Washington County Community Action Organization March 1995 Table of Contents 1. Introduction 3 II. Methodology ........:...........................................................................6 Definitions.. 6 111. Washington County ........................................................................8 Gabgraphy ..........................................................................8 Labor Market .......................................................................8 General Demographics .......................................................8 Low-income Population ......................................................9 IV. Housing Market ...........................................................................11 Subsidized Housing ............................................................11 V. Washington County's Homeless ..................................................13 Counting the Homeless .....................................................13 Homeless Families ..14 Primary Language, Ethnic/Racial Makeup 14 One-night Shelter Counts ..................................................15 Interview Data ....................................................................16 General Descriptive Data ...............18 ' VI. Homeless Services and Gaps in Service 2 Shelters: General Public Access .......................................20 Transitional Programs .......................................................20 Therapeutically Supported Transitional or Emergency Programs: Special Population Access ............................21 Supplemental Services to Low-Income ..............................21 Supplemental Services Specifically to Aid Homeless/At Risk ............................................................22 Supplemental Services to Specific Populations .................22 Gaps in Service .................................................................23 VII. Service System Model .................................................................24 Values ................................................................................24 Continuum of Service ........................................................24 Recommendations for Enhancing Existing Contiuum of Service .............................................................................25 Appendix A--Bibliography .......................................................................29 Appendix B--Population-Specific Information ..........................................31 Appendix C--Washington County One-Night Shelter Counts, 1992-95 ..33 Appendix D--"Ten !point Plan to End Homelessness' . 34 2 T , .L . -.wry. ^ y. ^.T. ➢ i( ~,F. .p 1. Introduction Over the past fifteen years, a number of local and national trends have resulted in an increase in the number of homeless and those at risk of homelessness in Washington County. Those trends include: rapid growth in the county, a decline in wages, and federal policies that have resulted in a decrease in the availability of affordable housing. Washington County's population has grown more rapidly than almost any county in Oregon. resulting in an unprecedented boom in housing development. Unfortunately, this development has been geared to the upper end of the housing market and affordability for many low and moderate income households has declined. At the same time, low income people have suffered a decline in real wages. The maximum amount of AFDC (Aid to Families with Dependent Children) allocations, for example, bought 26% less in 1990 than in the early 70s. Minimum wage used to keep a family of three above the federal poverty level--in 1991, it provided that same family an income at 80% of the federal poverty level.' Also at the same time, federal policies contributed to a decrease in the development and availability of affordable housing. During the 1980s, the federal government virtually ceased funding construction or rehabilitation of low and moderate income housing2. Housing development was reduced by 75%. In addition, there was an increase in the rate of de-institutionalization of the mentally ill, alcohol and drug affected/addicted individuals, and those facing other social problems. As a result, there has been an astounding increase in the number of people living on the street. in their cars, or doubled up with others. Homelessness affects families and individuals in a variety of ways, and is particularly devastating to children. It can cause severe disruption in the short run, as well as long-term, sometimes irreversible, problems in the long run. Homeless families resemble poor families with stable homes in many respects: similar income. educational achievement, work history, family structure, drug use. and psychiatric history. Recent research suggests that they differ, however, in their support networks. By the time a family becomes homeless, it has few people who can help. Without a friend's couch to sleep on, or a relative to borrow money from, a poor family is more likely to end up without shelter when a crisis strikes. fi The Visible Poor. "Homeless Families." Scientific American. Decemoer 1991 3 _ 1 Elam= While the lack of supports can lead to homelessness. it also can be an outcome. Homeless families may be sheltered in unfamiliar settings far from their neighborhoods and lose touch with friends, families, churches, and other community supports. In a recent study comparing homeless families to housed poor families. Ellen Bassuk of Harvard Medical School and Lynn Rosenberg of Boston University School of Medicine reported that 31 percent of the homeless mothers named a minor child as their primary emotional support. Only 26 percent named three adult supports. In contrast. just 4 percent of the housed poor mothers named a child as a primary support, while 74 percent named three adult friends or relatives. Once homelessness occurs, children and their parents face dire consequences. The life of a homeless child is far worse than that of other children who still have a roof overhead. Health deficits: Homelessness hurts children's health even before they are born and continues to damage it as they grow. According to a 1987 study by Wendy Chavkin of the New York City Department of Health. more than 39 percent of the homeless pregnant women she studied in that city had received no prenatal care. This rate is three times higher than that of women in low- income housing projects and four times higher than that of all city residents. It is not surprising, therefore, that the rates of infant mortality and low birth weight among homeless infants were also very high-25 deaths per 1,000 live births, compared with 17 among housed poor women. James Wright. reporting on the Johnson-Pew Health Care for the Homeless Program, found that homeless children were twice as likely as their housed counterparts to suffer from such chronic health problems as cardiac disease, anemia, and upper respiratory infections. Homeless preschool children are only one-third as likely as other poor children to be fully immunized, and they are more than twice as likely to have elevated levels of lead in their blood, a condition associated with educational and psychological problems (according to a 1988 study by Garth Alperstein at St. Luke's Hospital). Children's mental health also suffers when they are homeless. More than, half of the homeless children interviewed in Boston family shelters by Ellen Bassuk in 1986 showed signs of serious developmental lags as well as clinical depression and anxiety. Disrupted schooling: Homeless children suffer myriad educational _ difficulties. Because many homeless families move frequently, their children's education lacks coherence and continuity. But whether or not they change schools often. homeless children may fall behind academically because their chaotic living arrangements mean they often come to school tired, hungry, anxious. or unprepared. Public shelters are uniquely bad places for children to do homework or get a good night's sleep. Sometimes homeless children are not even allowed to go to school. Although school districts increasingly are making efforts to accommodate homeless '4 D' `s r` p ihl: children, some still require proof of residence, birth certificates, and other documents that homeless families often cannot provide. Family stress and disintegration: Being homeless puts poor families under severe stress. Such stress, often experienced by parents as well as children, can lead to or increase domestic violence against women and children. Sometimes homelessness causes at least temporary dissolution of the family, and homeless children may be placed in foster care. A 1985 New Jersey study showed that homelessness was the primary reason for 19 percent of the foster care placements studied and a contributing reason for 40 percent.3 Washington County's homeless population has increased along with that of the nation as a whole. Since one night shelter counts were begun in 1990,4the county has seen a steady increase in the number of homeless or households at- risk of homelessness. Washington County Community Action Organization reports a 350% increase in the number of requests for services over the past five years. Additionally, with its economic roots in agriculture, Washington County has experienced a steady rise in the number of seasonal and migrant farmworkers in the area, workers who often live in overcrowded and substandard housing. However, given the suburban and rural nature of the county, many homeless remain hidden from the general population, living in cars or camping out in undeveloped areas and forest campgrounds of the county. Single men seem to be underrepresented in homeless counts, as they probably gravitate to Portland where services for singles are sponsored. Homelessness in Washington County is a problem you can't quite see and "like homelessness in any suburb, this diminished visibility defuses the urgency of homelessness..." 5 This report has three primary objectives: 1. to outline information regarding the homeless population and homeless services in Washington County, 2. to "put a face" on the homeless population, and 3. to define a service system model that is comprehensive and provides a way for the homeless to "get back on their feet." .Housing and Homelessness: A Teaching Guide, the Housing Now Coalition. 1989 4 One night counts were begun by the Oregon Shelter Network. Currently OSN and the State Office of Housing and Community Services cooperate to do 2 cne-night counts. one in the spring and one in the fall. Agencies (self)-identified as serving the homeless or at-risk populations respond to a number of questions concerning the homeless currently in their facility and those who have called that dal lnight requesting shelter services. 'The Visible Poor. 5 , FiSn 11 &A 11. Methodology Given the three primary objectives of this report. several methods were used to collect information: 0. ® Steering committee: The committee was made up of representatives from Washington County Community Action Organization (WCCAO), Washington County Department of Housing Services. Domestic Violence Resource Center (DVRC - SHELTER), and Interfaith Outreach Services (iOS--formerly Tigard Christian Ministries). They reviewed survey instruments and provided leadership, technical expertise, and direction for the study.' ® Service provider meeting: Representatives of local homeless services met to discuss the current service delivery situation, identify gaps in service, and begin to formulate elements of a coordinated service delivery model. ® Homeless service provider survey. A survey was sent to 32 agencies and organizations providing housing and services to the homeless or to low- income individuals. Follow-up calls were made as needed to clarify information and to gather additional data. ® Homeless Individuals Questionnaire: A questionnaire was developed and administered to 20 individuals who had been homeless. Ten were currently in emergency shelter, 3 in transitional shelter, and 6 receiving follow-up services. One individual's situation was not known. ® Reviews of existing literature and data: Existing and historical reports were reviewed and pertinent information was used. A bibliography is included (Appendix A). The State Office of Housing and Community Services/Oregon Shelter Network's One-Night Counts as well as cumulative year data from the primary public access shelter programs were reviewed. Secondary data research and national reports were reviewed to examine and possibly apply models of service delivery. Definitions A homeless person is a person who is living without a fixed address or permanent residence. This includes those who are: In an emergency or transitional shelter ® Seeking shelter ® Not actively seeking shelter (i.e., camped out) ~A "public access shelter" is one which any individual could call directly and be screened and accepted for shelter. This distinguishes these services from shelters and programs that are accessea through another system. for example. mental health or Wlere housing is subsidiary to treatment. such as residential facilities for alcohol addiction. r. ligggg 1,111 1113 WW9 M" ara At-risk of homelessness are those who are: ® Doubled up with family or friends ® Threatened with eviction In unstable housing situations Paying over 50% of household income for rent and utilities ® Living in substandard housing Earning less than 30OX6 of area median income Affordable housing, according to HUD. means that no more than 30% of gross household income is paid for rent and utilities. Lowe income, according to HUD. are those households or individuals who earn less than 50% of area median income. adjusted for family size. In Washington County, a low income household of four earns less than S21.150 annually. Extremely low income, according to HUD. are those households or individuals who earn less than 30% of median area income, adjusted for family size. In Washington County, an extremely low income household of four earns less than 512.690 annually. 7 i III. Washington County Geography Historically, Washington County has been a primarily rural county typified by heavy agricultural use. Urbanization since World War II has resulted in much of ` the eastern edge becoming heavily developed in housing. Bordered on the east by Portland and the west by the heavily wooded Coast Range, the county retains a suburban/rural feel. The urban growth boundary ensures that the agricultural orientation of the western edge remains intact and that intensive urban land use continues within the boundary. Labor Market Primary industries in the county include agriculture, computers and technology ("tha Oilie-nn Fnrect") and grs.,a development. I 111I Gli~JI U L Large employers in the area include Tektronix. Intel. Nike, and GTE. Non-manufacturing trade and services are the fastest growing sector of the local economy with an estimated 40.750 jobs in trades and 32.500 jobs in service industries. Additionally, manufacturing accounts for 35.200 jobs (instruments and electronic equipment being the highest areas). Trend information in the late 1980s predicted a proliferation of low-paying jobs in the service sector with six of the ten largest growth occupations (through 1995) paying $1,014 per month%. More recent data suggest that the growth in the service economy has resulted in a decrease in the median hourly wage and the proliferation of low-wage labor.a Furthermore, according to a report to Washington County's Department of Housing Services, some industries in the county "have experienced failing real wage rates", especially in finance- insurance-real estate, and retail trade.9 While Washington County has experienced a significant rise in per capita income over the past decade, a portion of the population is not benefiting from this increase. Unemployment has risen to 6.7% over the past two years and the census reports a 37% rise in poverty. There has been a large influx of young wage earners'O who often fill entry level positions where wages are lower. Population: General demographics According to the 1990 census. there are 311,554 individuals in 119.158 households in Washington County. This represents 26% growth since 1980. Families represent 70% of all households (by way of comparison, families make up only 56% of all households in Portland). Population trend data shows an increase in the number of children 0 -'19 as well as households headed by The Future of Human Services. 1987. 3The Visible Poor ?General Housing Market and Inventory Conditions. 1993. solbid. 8 persons over 75. Currently, there are 2.61 persons per household. This number is projected to decease slightly over time. An additional 32.000 households are projected to be added to the Washington County population by year 2000. To meet this demand. "between 1993 and 2000, an additional 30.000 housing units must come into the marketplace."" Since the low-income population of Washington County is likely to continue to increase in absolute numbers. unless some portion of these additional housing units are affordable for them, low-income households may find their housing options further limited. This restriction of the housing market could cause an increase in the number of homeless people or increase the number of households at risk of homelessness (due to "doubling-up" or the necessity to live in substandard housing). Washington County has a fairly homogeneous population, with the majority of residents non-Hispanic Caucasian. Ethnic and racial breakdown is as followS:''- Caucasian 92.1% Hispanic origin 4.5% African American less than 1% Asian/Pacific Islander 4.1% Native American less than 1% All other 2.7% Low-income population Approximately 15% of Washington County is low income.13 This equals 17,309 households (approximately 45.176 individuals). According to the 1990 Comprehensive Homeless Assistance Plan, "aside from the elderly, the largest group of low-income households are female headed households (33%)." Moreover, there are 9.749 households. including 3,847 families, with an annual income less than S10.000. An individual making minimum wage earns $9,880 annually. The chart below describes area median income levels for Washington County. Extremely low Low Moderate income income income Household 30% of 50% of 80% of Size median median median 1 8.970 14,950 23.900 2 10.260 17,100 27.350 3 11,520 19.200 30.750 4 12.810 21.350 34.150 ''Ibid. ''Totaled percentage exceeds 1000,'o because Hispanic origin is not a race but an ethnic class '3Conprehensive Homeiess Assistance Plan. August 1990, page 3. a 9 ilig AFIRE f Significant numbers of migrant and seasonal farmworkers harvest crops in the agricultural areas of Washington County. The Washington County Labor Housing Needs Assessment (Housing Development Corporation of Washington County, 1993) indicates that there are approximately 12.000 farmworkers in Washington County. Eight thousand (67%) are considered "migrant seasonal" and often live in grower-sponsored housing. These migrant farmworkers are not counted by the census. and thus are not included in the County's population and income statistics. The Washington County Labor Housing Needs Assessment also indicates that many former migrant workers are now accompanied by their families and are living in the county year round. These families tend to be larger: average family size is five, as compared to the county average of 3.72 (not to be confused with h0US=_11old Size). However, a farmworker family income averages less than $10.500: 25% of area median. In summary, Washington County is characterized by a young, relatively homogeneous and "family" structured household base. Typically families have young children. e While many families are economically secure, a sizable percentage of the population is low income. ® Elderly and female headed households are large subgroups of the low-income households. • Finally, Washington County is home to a large and growing population of farmworkers for whom decent, affordable housing is often out of financial reach. Their family size is larger than the county's average. 10 IV. Housing Market Washington County has 126.716 housing units. of which 50,248 (39%) are rental . Ninety pe; cent are within the urbanized areas. There are no single room occupancy units in Washington County. For low income households. Washington County is an extremely difficult place to find affordable housing. Average rent for a two bedroom unit in Washington County is $528. According to HUD guidelines for affordability, affordable rent for a very low income household of three is 5443; for an extremely low income household of three. $265. It is not surprising, therefore, that 69% of all very low- income households are not paying affordable rent. Two-thirds of those pay more than 50% of their gross income for rent and utilities. County-wide, there are only 2.716 units that could be considered affordable for the 10,000 households who earn less than 510.000 annually. Vacancy rates in rental housing are low. The May 1993 vacancy rate in Aloha was 3.5% while in Hillsboro it was 3.6%.;-' The vacancy rates for units affordable to very low income families is in the 1-2% range. These low vacancy rates have also contributed to price increases: rents increased 13% from 1992 to 1993. Over the past decade rents have increased at a pace that far exceeds the growth in household income for the same period. Thus, housing is less affordable than it was a decade ago. This is particularly true for low income households. High vacancy rates and high housing costs also lead to overcrowding. This particularly affects minority populations, who generally earn lower than average wages and whose household size is higher than average. Subsidized housing Existing government and nonprofit sponsored subsidized housing currently serves 37%15 of those residents who qualify for housing assistance. The Washington County Department of Housing Services (DHS), the largest resource for subsidized housing in the county, offers subsidized housing through Section 8 and public housing units. Along with a small number of additional subsidized units available through other programs, a total of 2.980 units and vouchers are available for low income renters. By way of comparison, there are 5.052 extremely low income renter households. There is a 2 - 4 year waiting list for DHS rental assistance programs. Homeless households have priority for access to DHS housing. Twenty-three Section 8 certificates are reserved, specifically for homeless families or individuals annually. 1-4May 1993 Apartment Survey. as cited in Washington County Farmmrker Needs Assessment 15Portiand Area HUD Office. as cited in Afforaable Housing Task Force Report. July 1993. t 11 Section 8 certificate and voucher programs allow a household to secure housing on the open market. The housing authority provides a subsidy to the landlord amounting to the difference between what the household is able to pay (based on 30% of the household income) and the HUD determined fair market rent. While these programs theoretically allow for more housing choice, many landlords are reluctant to participate in this program due to prejudices about low- income people. or objections to the ceiling placed on reimbursement by the fair market rent. w, r, L`x~} 12 F - V. Washington County's Homeless Counting the homeless Statistics is a grim business. Most of the time. it seems to me, people resort to counting when they find things too horrible to describe any other way. -a Michigan social service worker. quoted in The Visible Poor The four general access shelter facilities in Washington County served 1163 individuals in 477 households over a one year period. Over the same period, they received 6419 requests for shelter service.. While this is not an unduplicated number. it indicates the magnitude of the problem. Based on demand. it is estimated that between 3.000 and 6.000 individuals per year are in need of shelter or support services to deal with homeless issues in Washington County.' However. merely looking at demand does not take into consideration the uncounted homeless or those at risk. These include those who do not seek shelter: are doubled up or in an otherwise insecure housing situation; or access homeless services (mental health, alcohol and drug) through other service delivery systems. Thus, the number of homeless during the course of one year may be greater than estimated above. By any measure. the demand for shelter and related services exceeds the supply. The following chart indicates the demand for homeless services in relation to the number actually served. Emergency Shelter Programs Service Statistics (FY 1992-1993) Domestic Interfaith Wash. Housing Violence Outreach County Svcs. of Wash. Resource Services Comm. Oregon County Ctr. (Oct-April) Action Total Contacts for shelter 2.346 hh 329hh 2.370 hh 1.374hh 6,419 indiv. a 823 indiv 8.243 2.472 indiv indiv # Sheltered 112 hh 119 hh 211 hh 35 hh 477 indiv. 257 indiv. 252 indiv 602 inaiv. 52 indiv. Non-shelter svcs. 127 63 2.159 2,415 4;764 Service Requests 2.816 52 2.171 2.415 7.454 16A document from Housing Services of Oregon developed in the late 1980's suggested up to 4.800 homeless in a given year. The rural homeless are substantially invisible since there are little if any public congregation areas to which the homeless are drawn equivalent to those in urban areas. r, 13 Non-shelter services and service requests come from individuals and households who are at-risk of homelessness or who may be homeless. Some of these requests for services may come during a call requesting shelter but are in addition to a shelter request. They generally concern other basic needs such as food, clothing, etc. Homeless families The 477 households who received shelter averaged 2.6 persons, nearly identical to the county's average household size of 2.61. Over half (57%) of these households were families. with an average of 2.13 children per family. Children represent over half (52%) of the total individuals served. The fact that the majority of shelter residents are children may be due, in part, to the targeting of services to families in Washington County. Or, it may be a reflection of the county's general family orientation. Additionally, 38% of all households are headed by single women. Interestingly, single men with children are also represented in shelter and their numbers may be growing. Household Type DVRC los WCCAO Total17 Eiders Sin le Men 1 0 1 4 1 0 4 Elders Single women 0 1 1 0 1 Single Men 0 I 59 0 59 Single Women I 34 1 4 35 73 Two parent 1 0 25 I 74 99 Single parent male i 0 2 5 7 Single parent female I 78 1 24 68 170 Primary language, ethnic/racial make up While the sheltered population is overwhelmingly Caucasian. a strong percentage is African-American or of Hispanic origin. This reflects the fact that racial and ethnic minorities of color are more likely to live in poverty. Ethnicity/Race DVRC IOs WCCAO County African American 1 14% 3.5% 1 12% <1% Asian 1 3% 1 0 1 <1% 4.1% Hispanic Origin 1 11% 1 3.5% 1 28% 4.5% 4 r Native American 1 7% i 2% I 2% <1% White/Caucasian 1 65% 1 91% 1 52% 92.1% Other 1 I 5% 2.7% Some of the disproportionate representation of racial and ethnic minorities in the DVRC shelter may be explained in terms of safety and security issues. Distance from the family home may afford a greater degree of safety for those who are fleeing violence. For that reason. DVRC reports that, a good percentage of women from the 7 DVRC = Domestic Violence Resource Center: IOS = Interfaith Outreach Services: WCCAO = Washington County Community Action Organization 14 1 It ii a} Washington County area are referred to shelters in Clackamas and Multnomah Counties. Similarly, women from those areas are sometimes sheltered at DVRC. Many Spanish speakers find themselves in shelter. This correlates with information on the income levels and substandard housing conditions which many farmworkers encounter. Language DVRC lOS WCCAO: English 1 88% ! 96% I 82% Spanish i 9% ! 4% I 12% SE Asian I <1% I 0 I 0 Russian 1 1% I 0 0 Latin American Indian j 0 I 0 { ra% langua es I One-niglht Shelter counts One-night shelter counts are conducted twice a year by the State Housing and Community Services Department and the Oregon Shelter Network. This data indicates that a growing number of homeless people cannot be housed due to lack of space. One Night Shelter Count-Single Individuals All Washington County Shelters March I Nov. March I Nov. March Nov. March '92 92 '93 1 93 94 '94 '95 Provided emer . shelt. { 8 i 2 28 9 61 1 33 85 Provided vouchers 1 na { na 0 { 0 1 0 4 Provided rent assist. I na na 25 { 2 3 18 12 # in transitional hsing. 1 33 1 48 I 38 1 46 1 21 28 32 Turned away I na 26 1 7 1 0 1 17 i 9 8 One Night Shelter Count-Families All Washington County Shelters March 93 y March '94 I 'Nov. 94 March 'Nov. 92 March 93 Nov. 95 92 Provided emergency i 8 hh 11 hh 14 hh 12 hh I 13 hh 17 hh 14 hh shelter 38ind 40 ind 44 ind ( 39 ind 42 ind 59 ind. 44 ind. Provided vouchers 4 na na 4 hh 1 hh { 1 hh 0 0 I i 16 ind 3 ind t 6 ind Provided rent na na 41 hh j 0 I 20 hh 0 38 hh assistance 178 ind ' f 80 ind 107 ind. # in transitional 3 hh 6 hh 9 hh 7 hh 6 hh 8 hh 13 hh housing 17 ind 23 ind 31 ind 29 ind 25 ind 33 ind. 52 ind. Turned away na I' 4 hh 12 hh 10 hh 9 hh 33 hh I 17 hh 1 12 ind 30 ind 33 ind 153 ind 82 ind. 53 ind. One-night count data is also collected on individuals and households in emergency shelter for special populations. transitional housing for special 15 3 10 11, 11111!llilg~ 111111 populations. and general access transitional housing. The data over the past few years indicate a steadily increasing number served. One night shelter count data is included in Appendix C. Interview data About the interview A total of twenty interviews were completed. Of those: o Ten of the people interviewed were staying in an emergency shelter by themselves or with their families 6 three were in- transitional housing ® six were in permanent housing ® all had received emergency shelter and support services through WCCAO. DVRC or interfaith Outreach Services. ® one interviewee's current housing status was unknown. so data from this interview has not been included. An individual's interest in being interviewed was the sole selection criteria. General information Generally, interviewees were typical of clients in Washington County's homeless service system: e 68% were in families (only one of these families was a couple without children) 9 79% were white O 42% were women with children ® 79% had high school education or GED (General Equivalency Diploma) • females tended to have more years of education than did males • 47% relied on employment as main income source • Wages for the employed were generally 56.00/hour or less • 42% relied on AFDC/Welfare as main income source • 21% were single men, which represents a higher percentage than is normally housed in Washington County shelters. Interview data may therefore be more reflective of single men's experiences than might be expected given Washington County's shelter population. Length of Homelessness and Resources Used Length of homelessness before seeking shelter: 36 days was the mean, 14 days was the median. Resources used after homelessness but before coming to a shelter: ® 26% had stayed with family (1-3 months was average stay) • 26% had stayed with friends (1 month was average stay) a 32% had stayed in their car (3 days was average stay) • 42% had stayed in a motel (1 week was average stay) ® 11% (2 single. men) had slept outside (2 months was time span) 16 i MEN -~~MMM, ~~~ffl • 5% (1 famiiy) had stayed at another shelter Reasons for Seeking Shelter • Domestic violence and eviction were the reasons most often cited for seeking shelter. ® Domestic violence and relationship problems were indicated as the main reasons for losing their homes by over half the interviewees. O Economic reasons. including unemployment and insufficient income. were the next most frequently cited reasons. Only two interviewees specifically mentioned previous experiences of homelessness. However, interviewees typically experienced repeated cycles of domestic violence and/or lived close to the edge of the economic margin. Problems providing basic needs such as fond, heat and shelter were part of the household experience within the past three years. Interviewees stated that money and jobs were the primary things needed to keep their housing. Substance abuse issues were only cited by two interviewees. Expectations and Shelter Experience Interviewees were often very concerned about going to a shelter. They mentioned expecting a sterile or dorm-like environment. They were concerned about getting along with other residents and concerned that other residents might be transients or derelicts. Only a couple of women came to shelter expecting to find caring assistance. Experiences of shelter contrasted greatly with expectations. Most interviewees cited pleasant. even homelike surroundings, opportunities to cook their own meals. and assistance from case workers who treated them with respect. Effect on Children Generally, respondents felt that homelessness was a detrimental experience for their children, and cited behavior problems, anger and great sadness as outcomes of homelessness for children. For children who came to shelter due to domestic violence. loss of home was overlaid with feelings of anger, resentment. and confusion over the violence they had experienced. Length of time in emergency shelter Six weeks was the average stay in emergency shelter for interviewees currently residing in transitional or permanent housing. Interviewees who were still in emergency shelter had been there 1.5 weeks on average. Post Shelter Challenges Once in transitional housing, problems of the homeless are similar to those of any low income person. 17 ,a r i Challenges faced by people once in transitional or permanent housing: ® Paying the rent and utilities • Maintaining steady employment ® Meeting transportation needs The Transition to Stability Respondents' unmet needs included: Economic needs such as job, income and child care Housing related needs such as permanent affordable housing • Specific household items • Personal support: among interviewees in emergency shelter, support networks were identified as including 0-2 people. However, for individuals in permanent or transitional housing, support networks were generally identn ified ' as ha~ A ~nr mrre nennl` XA- imp of aven y ~ r ,.r of domestic violence and people who had been in substance abuse treatment said relationships had improved in the past six months. Other respondents said relationships had changed: they cited both friendships lost and friendships gained. When asked what would help them to get back on their feet, interviewees' answers paralleled their unmet needs. Overwhelmingly, jobs, income and affordable housing were seen as the solution to homelessness, although some people cited the need for personal counseling. When asked. "What helped you the most through your experiences?", the most frequent responses were: case management and shelter. General descriptive data Service providers were asked which problems or concerns individuals discussed or expressed while in shelter',2 In the following chart, the last column. percentage of households, indicates the percentage of households in shelter that may be affected by this problem or concern. A household or family may be experiencing multiple issues or challenges so percentages do not add up to 100%. 1e,Data reflects information from Domestic Violence Resource Center. Interfaith Outreach Services. and Washington County Community Action Organization. N = 442 .r q 18 I rM, Problems or Concerns as Reported by Households for those Sheltered Problems or Concerns DVRC IOS \MCCAO Total % of HH Unern0ovea 84 48 1 200 1 332 I 71% Underem loved i 28 1 24 1 165 1 217 1 45% Alcohol/druo users . 73 34 j 5O I 157 34% Battered 1 112 i 11 I 10 133 ! 29% Ex-offenders 4 15 1 100 ! 119 26% Farmvmrker vear and 1 i 0 45 1 46 1 10% Farmworker migrant ! 4 1 0 I 40 44 1 9% Veterans I 1 i 16 I 25 I 42 9% Phvsically disabled I 6 1 13 I 15 1 34 ' 7% Mentaliv III 1 11 1 14 I 3 1 28 i 6% Other I 0 1 25 1 0 1 25 ! 5% .Dual Diaonosed ! 22 i 1 I 0 1 23 1 5% DO/MR 1 3 i 3 1 5 1 11 ; 2% Affected by AIDS 8 i 0 1 2 1 10 i 2 ;/o Financial issues. alcohol/drug problems, domestic violence. and past experience in correctional institutions were most often mentioned as problems for households sheltered in the general public access facilities. Additional information on specific problems and concerns of the various subgroups of the homeless population is contained in Appendix D. 19 f*e 6 J1 ':Jy N Vl. Homeless Services and Gaps in Service Shelters: General Public Accesst9 The services provided by Washington County Community Action, Domestic Violence Resource Center Shelter and Interfaith Outreach Services are described in the table below. These programs generally serve families rather than single persons. (Housing Services of Oregon also has space for either emergency or transitional housing, dependent on client needs. This program is listed in the Transitional Programs section). These programs also provide access to emergency vouchers for disabled individuals since none of the shelters are handicapped accessible. There is no overflow voucherinq capability or overflow facifity, available when these shelters are full. The following describes the county's shelters and the services they provide: Spec. Name °Pon POP. * Beds Services'a Domestic Year- OV 21 AID. food. case mgmt. Children's Svcs. follow up, I/R, violence rouna survi- Parenting, Support Groups. Vouchers Shelter vors Interfaith Oct- 14 Case Mgmt. Children's Svcs; FbIlowup, Health Svcs„i1R, Outreach April Job, Parenting,. Vouchers Services Interfaith severe 30 Food. Transportation (gas and bus tickets) Outreach .macr,- Services et WCCAO Year- 20 Food, Case Mgmt. Children's svcs. Fbllow up, Health round Svcs: I/R, Parenting.. Vouchers Transitional Programs Transitional programs provide a longer term living situation and supportive services for families and individuals who need more time to deal with long-range concerns such as mental health or substance abuse issues, finding a job, completing education or training programs, or saving enough money for deposits and down payments to move into permanent housing. There are 24 transitional units available. described in the chart below. These are available to households who have been through the general public access shelter system. The transitional programs in three agencies are illustrated below. °A "public access shelter" is one which any individual could call directly and be screened and accepted for shelter. This distinguishes these services from shelters and programs that are accessed through another system. for example. mental health or where housing is subsidiary to treatment. such as residential facilities for alcohol addiction. X'Key: A/D = alcohol/drug treatment: F/Up = follow-up services: I/R = information and referral; Job = assistance securing employment. job training, etc.: Parent = parenting support: Vouchers = vouchers for motels, gas. etc. 20 Iwo Name # Units Services Sheltering Homeless Coalition 1 Case mgmt. Hlth. tIR, Job Info, Supplies. furniture. etc. Housing Svcs. of OR 1 Case mgmt. I/R WCCAO 5 Case mgmt, f/up. ;/R. Supplies. furniture, etc. HopeSpting 17 Case mgmt. f/up. IIR, Supplies, furniture. etc. Through a federal SAFAH (Supplemental Assistance to Facilities that Aid the Homeless) grant to WCCAO, transitional support services are provided to formerly homeless persons now in permanent housing. Therapeutically Supported Transitional or Emergency Programs: Special Y Population Access There are eight service providers assisting the homeless or those at-risk of homelessness through housing programs that are supported by therapeutic counseling services. Housing is ancillary to the counseling, treatment, or therapeutic milieu. This type of housing includes facilities for youth, the chronically mentally ill, the developmentally disabled. and alcohol detox and treatment. The following describes these services: spec.'l dame pap- #.Beds22' Services Boys and Girls Aid Yth 3 Counseling, Case mgmt, I/R, Health, Med, Life Skills. „r . Treatment.. Vocational Banyan Tree CM€ 13 Case mgmt, I/R, Life Skills DePaul Treatment AID 10 Counseling, Treatment Homestreet CM€ 5' Counseling, Case mgmt, I/R: Health/Med Harmony House AID 22 Counseling, Treatment males Luke Dorf cmi 1323 Health/Med, Life Skills, Vocational Straight Ahead Youth 24 Counseling, Case Mgmt. Life Skills Tualatin Valley CM€ S g + Counseling, Case Mgmt, Treatment - Mental Health AID women Supplemental Services to Low-Income including Homeless Households There are at least 18 organizations in Washington County providing low-income households with emergency and basic needs services such as food, clothing, etc. The following services are used by homeless households and those at risk of homelessness: :tCMI = chronically mentally ill. AID - alcohol and/or drug addict-ea =Bed space numbers for Banyan Tree. Homestreet. Harmony House. Straight Ahead and TVMH taken from Spring 1993. One-night count reports. ~At group home. as reported in Spring, 1993 One-night count. .i 21 T Agency Services Adult and Family Services tAFS) Financial support Beaverton Clothes Closet Clothing „ Care to Share Food, transportation, emergency funds FISH Basic needs Gaston Community Service Center Food, clothing Gospel Lighthouse Clothing Washington Co. Department of Housing Services Permanent housing St. Alexander's Basic needs St. Frances Catholic Food St. Matthew Catholic Food St. Matthew Lutheran Food St. Vincent de Paul Basic needs . Samaritan House Food Sal'va`dor, i A, i ~ cy Food, clothing,. basic rieeds Trinity Lutheran Food, information & referral Tualatin Valley Mental Health Counseling, aleoholldsug Washington County Health & Human Services Counseling, vouchers. health Village Baptist Church Food Virginia Garcia Health Clinic Health West Tdality Habitat Housing. Washington County Community Action Case management, rent assistance, weatherization. energy assistance, Head Start, I&R Supplemental Services Specifically to Aid Homeless/At Risk Three agencies provide direct assistance such as eviction counseling and rent assistance to those at-risk of homelessness. Housing Services of Oregon (HSO) sponsors a day shelter serving 21 individuals. HSO staff indicates that a good portion of the individuals/households using the day shelter are camped out rather than staying in a motel or emergency shelter. The following list shows services provided specifically to the homeless or at-risk. Name Services Care to Share°4 food. eviction counseling, transportation, motel vouchers Housing Svcs of OR food, counseling, case rrrgmt, rent/mortgage assistance. I/R, dayroom. employment assistance . WCCAO food. case mgmt. rent and utility assistance. I/R. motel vouchers Interfaith Outreach clothes closet, child care for former IOS shelter residents. Services Supplemental Services to Specific Populations' People with disabilities or other special needs may also be served through population specific providers. In some cases, these organizations advocate for housing resources or work with a landlord to accommodate client needs. In other cases. housing difficulties may emerge in the course of identifying ::a Care to Share is a nemork of Churches providing emergency services in the Beaverton/Aloha area 22 Ig! f 21 IN Rl 4. . individual or familial problems and may be addressed in this context. There are 7 targeted service providers in this category: Name Special population Services ARC MR/DD- Case Mgmt. housing advocacy Access Oregon Disabled Counseling,. housing advocacy Centro Cultural Hispanic food. UR Community Youth Youth food, counseling, teen parent program Services County Senior Seniors food. I/R. transportation Centers Oregon Human Youth Counseling, I/R Devlpmnt Corp Hispanic TVMH CMI =6& General A/D. Counseling Gaps in Service Service providers and a review of existing information indicate several gaps which impede housing stability for the homeless and those at risk. The most significant is the clear lack of available, affordable housing for families and households below 80% of median. Even when a family or individual is able to use his/her shelter stay to optimal advantage. the supply of affordable housing may preclude the move from shelter to permanent housing. Gaps fall into four main categories: a Education/Advocacy gaps in public awareness and sensitivity to the needs of the homeless, and specific lack of awareness of both the general public and service providers regarding the nature and extent of domestic violence. O Funding gaps on a number of levels including: > Inadequate resources to maintain current services and hire skilled staff Limited resources for affordable housing development 0 Limited support for homeless services by both the public, private and business sectors ® Housing gaps, chiefly the lack of affordable housing and emergency assistance. ® System gaps including: 0 lack of services for specific populations (youth, veterans, single men) 0 Inadequate capacity to serve those in need or seeking assistance ` Limited mutual knowledge or coordination betweeh service provider and local government agencies. Appendix B includes a matrix of issues discussed by the service provider group. WMR/DD = Mentally retarded/developmentally disabled ,26CMI = chronically or seriously mentally ill u 23 VII. Service System Model Values Washington County service providers agree that a service system assisting the homeless should be based on the following values: All people have a right to safe, decent affordable housing. ® All people. regardless of their life circumstances, should be respected. `O Homeless individuals and families are valuable members of society. i Shelter and other basic needs should be provided for those in need. Further, they believe that there should be a comprehensive continuum of services--ranging from prevention through housing stability--characterized by: ® a consumer/client driven focus emphasizing client strengths s' • promotion of self-sufficiency immediacy of service +k, ® provider coordination ® accessible and humane services. Finally, the goal of the system should be housing stability for those who are homeless or at-risk of homelessness. Continuum of Service Strengthening the existing continuum of services available to homeless individuals and families is crucial. A continuum of services does not require the consumer to enter at the beginning and follow every step through to the end. Rather, it implies that a comprehensive set of services is available which allows the client to gain access to the services they need in order to achieve long-term housing stability. In addition. an effective continuum of services is "seamless". There are no gaps which might result in a client or family not being able to receive the next level of service. and therefore fall back into homelessness or not make progress toward housing stability. r' The following are key components of an effective continuum of services: Prevention - i 140 Emergency Intervention Transitional Assistance Follow-up or stabilization support Service assisted housing for special populations i ` 24 INK lip • Prevention keeping people in their homes 0 financial assistance (rent assistance. help with move-in costs) 0 support counseling to avoid future crisis i.e. budgeting, consumer counseling 0 affordable housing development • Emergency intervention short term housing, i.e. 3-12 weeks 0 provide services to meet immediate needs 0 get people back into permanent housing as soon as possible 0 identify those in need of further support 0 address the needs of the disabled by means of treatment • Transitional programs case management. support services and longer-term h,ousinn Le. 3-24 months 0 provide services to meet longer-term needs such as education/training, mental health in order to address barriers to sustained housing stability • Follow-up or stabilization services case management and/or support services in stable, permanent housing 0 focus on crisis prevention 0 not attached specifically or necessarily to service provider-sponsored housing • Service Assisted Housing focus on support, may or may not be permanent, depending upon needs of consumers 0 housing combined with supportive or therapeutic services. 0 geared especially to special needs groups Recommendations for Enhancing Existing Continuum of Service Washington County currently provides a continuum of homeless services, as described in Section IV. However there are gaps in service which seriously affect the effectiveness of the service system. The following recommendations and strategies are intended to fill those gaps. ( Additionally, the National Alliance to End Homelessness has set out a "Ten-Point Program To End Homelessness." which elaborates the vital components of a comprehensive homeless service system. See Appendix D.) 25 s. ti ~ r; 1811,1111118111N II Prevention Enhance existing prevention activities. Strategies: 0 Provide eviction prevention counseling and mediation 0 Provide more and targeted rent assistance year-round. 0 Utilize county HOME or other available funds/dollars for tenant based assistance 0 Work toward legislative changes to eviction laws. 0 Fund alcohol and drug treatment as homeless prevention measure. Emergency Intervention ® Stabilize the current emeraencv system Strategies: 0 Develop resources to provide additional transportation assistance. 0 Provide stable funding for existing shelter operatio►is. 0 Expand the Interfaith Outreach Services to 12 month operation from 7. 0 Develop an additional 10 - 20 bed emergency capacity for general public access 0 Investigate the use of a mobile outreach worker who could be dispatched to different parts of the county to assess needs and provide intervention. 0 Promote empowerment and client self-advocacy at the personal level as well as at the legislature. 0 Institute a revolving loan fund for move-in costs. 0 Target general homeless population (families and singles with no prohibitive presenting problems) where some level of acute intervention would make a difference . 0 Establish strategies to acheive a standard of service delivery, i.e., salary increases, cons istent/comparable qualifications, hiring guidelines and training for all staff within the service delivery system. 0 Establish consistent intake and data gathering. Transitional or "bridge" activities Provide transitional services Strategies: 0 Move homeless households into permanent housing rather than transitional housing and provide case management and support services in that context. 0 Develop relationships with sympathetic landlords to increase the supply of stable housing available to homeless families and individuals. 26 k Permanent housing • Increase the stock of permanent housing Strategies: 0 Develop more affordable housing: target 10% of all new affordable housing development to homeless and formerly homeless. 0 Develop housing in coordination with special needs service providers. 0 Support fair share allocation plans or set-asides for affordable housing within all new development. 0 Support community development corporations as a vehicle for affordable housing development Church Support Increase church involvement in all levels of continuum of service. Strategies 0 Increase church-provided shelter. 0 Increase church-supplied funding, i.e., for case management, investment in housing development, including low cost loans. 0 Expand church focus to include permanent solutions rather than just emergency assistance and transitional housing. Coordination ® Implement methods of improving coordination and comprehensive service delivery to clients as well as methods that improve funding, housing development and advocacy efforts. ® Support the efforts of parallel service systems to expand resources to special needs populations as a "first line of defense" for those at-risk of homelessness due to special physical, emotional, psychological, etc. problems (i.e., the seriously mentally ill, developmentally disabled, etc.) Implement consistent data gathering and record keeping mechanisms among service providers in order to continue to track trends within the homeless population. Strategies: 0 Convene periodic meetings of service providers to share information, be kept up to date on changes in regulations, assess and evaluate system delivery, analyze information and data, and establish funding strategies. Use Washington County Community Action as facilitator to convene and plan meetings. 0 Coordinate with special needs service delivery systems: mental health. developmental disabilities, alcohol & drug treatment, etc. 27 NEW M: 0 y y.r_ J Charge county government with the responsibility to coordinate n resource development. especially for federal dollars and other public funds. 0 Organize police counts to coincide with one-night shelter count to better assess the number and composition of the homeless population. J Explore the concept of 2-3 comprehensive service centers, located throughout the county. 0 . Coordinate education efforts amongst agencies. 0 Establish a position for a resource developer to be shared amongst providers. 0 Develop shared advocacy program. 0 Use churches in an education role to raise public awareness. Resources Financing for stabilization and growth of homeless services as well as affordable housing development can come from a variety of sources. Some of these require expanding education and advocacy to the general public. Other efforts call for advocacy on a state or local level. Strategies 0 Develop a coordinated resource development plan incorporating the entire network of homeless service providers. 0 Develop increased public awareness of local homeless service needs and local efforts to address those needs. 0 Expand local utilization of HOME dollars to include tenant based assistance. 0 Secure additional SAFAH funds. 0 Use the Washington County Real Estate Transfer Tax to fund homeless services and low-income housing development. 0 Build local capacity to use state and federal resources for Tax Credit Syndication. 0 Institute a percentage-based development assessment/fee. 0 Coordinate fundraising and volunteer development targeted toward churches. 0 Involve churches in housing development as a social investment. 28 {.l Eli Appendix A Bibliography ACTION Housing, Inc. Addressing the Problem of Homelessness in Pittsburgh and Allegheny County: A Comprehensive Plan, June 1985. Bassuck. Ellen, "Homeless Families." Scientific American, December 1991 Blau. Joel, The Visible Poor, 1992 Child Welfare League of America, Planning Document to Serve Homeless Families with Young Children. Volumes I and II, May 1985. Housing Authority of Portland, Resolving Homelessness in Portland and Multnomah County: A Report and Planning Framework, November 1989, Housing Development Corporation of Washington County, Washington County Farmworker Housing Needs Assessment. 1993. Housing Services of Oregon. "Helping the Homeless in the 1990's", undated. Masters, James, Editor, The Future of Human Services, 1987. National Economic Development and Law Center, Opportunities for Employment in the Construction Trades for North/Northeast Portland Residents, October, 1993. National Housing Institute/American Affordable Housing Institute, Preventing Homelessness: A Study of State and Local Homelessness Prevention Programs, October 1991. Oregon Housing Agency/CASA of Oregon. Oregon Farm Labor Housing Survey, January 1991 State of Oregon Department of Housing and Community Services, One-Night Counts, 1992-1995 State of Washington. Governor's Task Force on Homelessness, December 1990. Washington County Community Action/ Faulkner Conrad Group, Affordable Housing Task Force Final Report. July 1993. Washington County Community Action Organ izationiGerald Bieberle. Report on the Results of the Interview Phase of the WCCAO Affordable Housing Advocacy Project. May 1992. 29 MY z Washington County Department of Housing Services/Western Economic Services. General Housing Market and Inventory Conditions, September 1993. Washington County Office of Community Development/Cogan Sharpe Cogan, Comprehensive Homeless Assistance Plan, August 1990. Washington County Health and Human Services. The Deeper Picture: Health and Human Services Problem Indicators, 1991. 30 a s Appendix B - Population Specific Information Among subgroups of the homeless population, specific conce0 rns and needs may vary as follows: Population: Families, Couples and Singles Factors in Homelessness: Economic conditions, loss of work. lack of family wane job, lack of affordable housing (discussed previously, domestic violence. May also have family dynamics such as child abuse, alcohol use, or mental illness. Specific or special service needs: Job training and access to employment. School for children displaced by homelessness. Child care. Coun,eling and support around abuse issues. Population: Farmworkers: Migrant, seasonal, and year round Factors in Homelessness: Economic conditions, substandard housing, overcrowding, housing discrimination. Specific or special service needs: Bi-lingual services, affordable housing. (See also Families, Couples and Singles.) Population: Youth. Homeless population estimated to be between 35 and 197. Runaway youth population may be as high as 1, 17927. Factors in Homelessness: Disaffiliation from families - runaways, teen pregnancy, lack of employment opportunities. Specific or special service needs: Structured care environment (with parent substitutes) in which re-affiliation with family can be assessed and completed. Emancipation and other legal issues must be addressed. Living skills. Population: Moderately Developmentally Disabled Factors in Homelessness: Income based on SSI/SSD. Lack of affordable, supported housing environments Specific or special service needs: Structured or supervised living environment. Assistance with basic living skills. Population: Severely Developmentally Disabled Factors in Homelessness: Deinstitutionalization or release from state training facility. Lack of affordable, supported housing environments Specific or special service needs: Structured or'supervised living environment. Assistance with basic living skills. Population: Chronically mentally ill 27Health and Human Services Problem Indicators 31 Factors in Homelessness: Deinstitutionalization or release from state hospital, compliance (or lack') to treatment plan and medication, dual diagnosis. Specific or special service needs: Structured or supervised living environment. Assistance with medication and basic living skills. Counseling and long term case management. Population: Physically disabled Factors in Homelessness: Lack of accessible affordable housing. Specific or special service needs: Accessible emergency and transitional shelter. Accessible. affordable housing. Population: Persons Affected with AIDS Factors in Homelessness: It is unclear how much of a factor AIDS is in L '.~i rte.- ie%n ie hea4•i•eaan Ikea homelessness in Washington County or wi ~aat ~ 6~the i1 ea --t-. 9 iv illness and homelessness. Only 2% of households served by the general access shelters were affected by AIDS. In other areas, there is considerable overlap up to 25% or more homeless people have AIDS.2 Specific or special service needs: Structured care environment, hospice and residential care. Population: Alcohol and/or Drug Affected Factors in Homelessness: Substance abuse causing the individual to "hit bottom" and lose their housing. Incarceration as a result of drug dealing. Some homeless are in need of alcohol and drug treatment just as some members of the general population are in need. Conversely, individuals coming out of treatment are in need of transitional or supportive housing services as they would otherwise be on the streets. Specific or special service needs: Detox, residential treatment, outpatient treatment while residing in a supportive, drug and alcohol fee environment. "Transitional" housing supported housing environment after treatment. 28The Visible Poor 32 =n' 4 Appendix C Washington County One-Night Shelter Counts, 1992-1995 33 IT, All: Alm SHELTER NIGHT COUNT HCSIOSN MARCH 25, 1992 AGENCY NAME: r.Lo (7"_kl -f' ADDRESS: L4, l 5. ~i (15hr. CONTACT PERSON: C Ngs y~- M/ L > ! CAPACITY: 'Ao MAT ~ FEMAT E 1. Individuals provided emergency shelter 2. Individuals provided transitional housing 3. Individuals turmmed away from shelter services ADULTS CHILDREN TO'T'AL a AT'T'END FAMILIES M F 0-5 K-6 7-9 10-12 SCHOOL UNK 4. Families provided emergency shelter 5. Families provided transitional housing 6. Families loaned away from shelter Services " i CHARACTERIS'T'ICS OF THE TOTAL NUMBER OF PERSONS REPORTED IN BOTH SECTIONS ABOVE. AGE RANGE TOTAL MALE FEMALE 0-5 -7 ~J. 6-17 I J' 18-30 ~f J7 31-44 45-55 ' 56-61 62+ VETERANS DISABLED: PHYSICAL MENTAL 'd_ kl SHELTER NIGHT COUNT HCSIOSN ` NOVEMBER 18, 1992 AGENCY NAME: !a• ) 60,6, 2 ~•4•'•~^ ` I exR.Q ~.DDRESS• 4.5t c`' ~k t ux ADO , O~ ~'i 1 3 :ONTACT PERSON: CAPACTY: - - - EAD AGENCY: - - MALI;... FEIvfALE 1. Individuals provided.-emergency shelter ,2. I 1 2. Individuals provided transitional housing. 3. Individuals tzunad away.fcom.shelter services 1 C 0 4. Total number individuals represented _..9- . . 11: (add lines 1,2,3) - - ~ . . ADULTS CHILDREN TOTAL , TOTAL # _ ATTEND INDIV__.. FAMILIES M F 0-5 K-6 7-9 10-12 SCHOOL REP 4$ 5. Families provided emergenry:shelter I -~n .13 1-1 1 ) 6 7 4 6. Families provided transitional housing _3 _ _ .Z... _ ' ' 7. Famiiics taiaued awry fmm shelter ] services S. Total nt~m-her fsmiIY~ or individuals- - --1- a~ - - . L~ r - represe sted X-. ..:a s (ti' s ! 1 '.:i+.. :.e ....•+..uac..._ -~+t~cdws23•t•.@a3':.''s: -i 3v f~ ~(.s : JR T~..Ni?V • PERSONS,•;~~`iay ~ ~:?:DUI,T Zift~L`l; ``:'AT3~E~~I~E,r..` G ~c ~~H•,•~'":~•~ - - Sri 'r.Y•-...`^:'~'. - ...1 .N,~ic~•~(Y + .i:. ti~t,~.~ `t~ a0•~w,•,£4 ~r•:9'.'w'."~<.~+.'•'ti .;.:5~ .7 yk~:_Y`" ^.NN .:2i.`~~, Lw Qom., b~,. ~R3!7.,vli'7!2S~~y. ,Z.f~'4: Za?fan.c~.. y 'w Yw.~... : ^f .,2L•". /t;%;::j":,idF~lJC'~`.:, i~•::.`i .tY. ~'^:..r?>N~v. y > ~ ~~,`~~j-~i~d~ b 4, TOFA~~.ERSONS'REPRESENZED^~~ ; Y~-'~'•,a,~"'~,,.? > 2~:a~'s q,-s-~.~r:~' 9 ~ : ^ r• «c., to i:T r'"a"1.a..' -~$..q..'fn , r. ~ :o•a^£ :3:.i'.ta~k~ .yk»~;;. ' 4~i;c, ~addltnes4 & 'f ~ ; G, .,t ~ . ..r~r:.:. _ *>r:.~.'~'':~cc!~•~-+z~'esr ~si«;t~... . r .t• _ ..--.a.::~jt .Mi7i?.~:L.m+'~~4`ti ~•v.,,~ry~},~~.~1~►•,r 0. CfiARACI'ERISTICS O, TE~'TOTAL NUMBER OF. PFRSONS,.REPORTED IN LINE•9:~" !5•.~~`.7F)::.9i•:~c:?G'•t'~.:J~:a' i'..:.7:;•..'r.^V~•'f:i:ts'i. _:'=1i:F•:2fi.ua.'?a':5.7.-J':r^... AGE RANGE TOTAL MALE : FEIyLP.I~ . I" 0-5 a4 6-17 rr =i._ as.:.. • Gj'. : ;fit„ -30 45-5s 2 - 56-61 62 1 r ti 00 OREGON SHELTER NIGHT COUNT 1 p~G~p~ HCS/OSN March 17, 1993 1 1 J J AGENCY NAME: t/lJ t-M ( /9*1 M ~l ~~71VV1 %(/Y~ ~A /t1 M/~J J} irMA ~1 ADDRESS: `P' ra I oSnn ti~ u~A, E e 70 a h 'ONTACT PERSON: BED CAPACITY: I la -3 VOUCHER CAPACITY: UOn J .EAD AGENCY:. W- C'_ C A n PLEASE REFER TO ATTACHED INSTRUcnoNS BEFORE COMPLETING FORM. YOU HAVE A UNDUE SITUATION PLEASE EXPLAIN ON BOTTOM OF FORM. riMALE FEMALE 1. Singles provided emergency shelter in Shelter Facility Z 2- (c 2. Singles provided hotellmotellcampsite vouchers 0 0 3. Singles provided preventative shelter 7 I g 4. Singles provided transitional housing z 3 l~ 5. Singles turned away from shelter services z tal number Singles represented 1} (add lines 1-5) 57 ADULTS CHILDREN TOTAL TOTAL # ATTEND IlNDIV FAMILIES M F 0-5 K-6 7-9 10-12 SCHOOL REP 7. Families provided emergency shelter in sheitcr facility I $ I (a I I b (0 3 1 0 8. Families provided hotelXmotel 110 ~ campsite vouchers H 3 3 l 1 9. Families provided preventative shelter lat 4 3L8 38 4t, 18 11 9 34 1-7f 0. Families provided transitional housing 9 3 10 2 3 1+ q 3 1 11. Families turned away from shelter services 1 1,0 12 1-3 3 3 2 7 3o I 2. Total nmrtber families or individuals 2 ~v IL represented (add lines 7-11) So -7q lD d 4 17 9 'T PERSONS ADULT MALE ADULT FEMALE CHII )REN 3. TAL PERSONS REPRESENTED 33 &Z- (add lines 6& 12) 1 0 U I a 0 3 Co n... SHELTER NIGHT COUNT HCSiOSN Novemhrr ! 1993 .GE? ICS' ?v.4ME U ,DDRESS: ~I l CONTACT PERSON: u - BED CAPACITY: 1 5 VOUCHER CAPACITY: 1 EAD AGENCY: 0 Lc'- A J PLEASE REFER TO ATTACHED INSTRUCTIONS BEFORE COMPLETING FORM. IF YOU HAVE A UNIQUE SITUATION PLEASE EXPLAIN ON BOTTOM OF FORM. I MALE FEMALE 1. Singles provided emergency shelter in Shelter Facility Li 2. Singles provided hotel/motel/campsite vouchers 0 Q 3. Singles provided preventative shelter I l 4. Singles provided transitional housing z'•} Z2 5 gtes turned away from shelter services Q 6. Total number individuals represented (add lines 1-5) 30 -7 ADULTS CHILDREN TOTAL # TOTAL # ATTEND INDIV FAMILIES M F 0-5 K-6 7-9 10-12 SCHOOL REP Families provided emergency shelter 3 in shelter facility ~D 16 19 7 i 13 39 3. Families provided hotel/motel/ t C7 L 3 campsite vouchers 1 Q. Families provided preventative shelter (S U O O O a ~ O ~ ,0. Families provided transitional housing 1 z 7 5 3 11 29 1. Families turned away from shelter , services 7 C 2. ~0 7 11 33r 0.1 12. Total number families or individuals z ' O represented (add lines 7-I1) C ) 0 za 5T 8 PERSONS ADULT MALE ADULT FEMALE CHILDREN 13. TOTAL PERSO' NS REPRESENTED ` L. C (add lines 6 & 12) SHELTER MIGHT COUNT HCS/OSN March 16, 1994 r~ r11~~ AGENCY NAME: CCIA tit G_ N I hl ADDRESS: 676M H1 LLS~~ I ; PHONE: CONTACT PERSON: 4 t t~tF-~ t'~-i`1 ( BED CAPACITY: VOUCHER CAPACITY: LEAD AGENCY: PLEASE REFER TO ATTACHED INSTRUCTIONS BEFORE COMPLETING FORM. IF YOU HAVE A UNIQUE SITUATION PLEASE EXPLAIN ON BOTTOM OF FORM. MALE FEMALE a 1. Singles provided emergency shelter in Shelter Facility 2. Singles provided hotel/motel/campsite vouchers 3. Singles provided preventative shelter 4. Singles provided transitional housing Singles turned away from shelter services a 'oo NOrAOo av rarAL `a DO NOT ADD IV TOTAL 6 TOtal attuirb R' 16"dtrals SHELTERED 51 3S (add:''[ietes I_4).;'m Ivor rxauoe rs rx roru. ADULTS CHILDREN K-12 TOTAL ATTEND # TOTAL # SCHOOL INDIV FAMILIES M F 0-5 K-6 7-9 10-12 REP 7. Families provided emergency shelter in shelter facility 8. Families provided hotel/motel/ campsite vouchers 9. Families provided preventative shelter 15 10. Families provided transitional housing /p✓~ 11. Families turned away from shelter services $ 'DO NOT (A / DD TOTAL 'DO NOT ADD Pv TMA 12.- Total number families or individuals _ >SI3EITERED Ladd lines 7-I0)-C) -L ! l11 T rVCLVDr sit ~rNTOTAL I P-'l ' ACDCO ~t~ ADULT MALE 1 ADULT FElriALE CHILDREN 13. TOTAL PERSONS SfMLTERED (add lines 6 & 12) I I ' t% cy: f %WSM ow-.1 4" h 2-M . SHELF NIGHT COUN'T' HCS/OSN November 30, 1994 AGENCY NAME: ADDRESS: ~"tj I ~t )J~__s%~~J-~1-lll ~~•l~fnn; CV PHONE: 4~• CONTACT PERSON: T-I_N/~ 1 BED CAPACITY: VOUCHER CAPACITY: LEAD AGENCY: 1w~,:f. PLEASE REFER TO ATTACKED INSTRUCTIONS BEFORE COMPLETING FORM. IF YOU HAVE A UNIQUE SITUATION PLEASE EXPLAIN ON BOTTOM OF FORM. MALE FEMALE 1. Singles provided emergency shelter in Shelter Facility 2. Singles provided hotel/motel/campsite vouchers 3. Singles provided preventative shelter 4~ Singles provided transitional housing -S-Singl=es turned away from shelter services -Do NOT DO IN TOTAL '1W NOT ADD IN TOTAL Ii otal number individuals SFIELTEI= f (add lines 1-4) _war wc=E es Lv TOTAL O ADULTS CHILDREN K-12 TOTAL ATTEND # TOTAL # SCHOOL INDIV FAMILIES M F 0-5 K-6 7-9 10-12 REP 7. Families provided emergency shelter -7 C G in shelter facility ` Zk- 4 3 S / 8. Families provided hotel/motel/ campsite vouchers 9. Families provided preventative shelter 10. Families provided transitional housing t. 11. Families turned away from shelter ` 4 t c1 3 11 5 - 9 smvices `DO NOT ADD IN TOTAL °DO NOT ADD IN TOTAL ate. 12. Total number families or individuals SHELTERED (add lines 7-10) S Cil a ^t J 1 G~ DO NOT INCLUDE n t IN TOTAL PERSONS ADULT MALE ' ADULT FEM.'ALE CHIiJ?REN i~ 13... TOTAL PERSONS SHELTERED --77 (add lines 6 & 12) ` I 5 7- SHELTER NIGHT COUNT HCSIOSN March 30, 1995 tin r y-\ AGENCY NAME: i ccvnik4 Cc ADDRESS:. otM. coNTACT PERSON: TI LJ~L-- PE nnEKD RFY? C-mPAr=- VnY CURR CAP.Ar=- LEAD AGENCY:--- n,5kt J'' aj- nn 3 t)!~`f1 QyY-\ Y1. -,A ~n n PLEASE REFER TO ATTACHED INSTRUCTIONS BEFORE COMPLETIP:G FORM. IF YOU HAVE A UNIQUE SITUATION PLEASE EXPLAIN ON BOTTOM OF FORM. MALE FEMALE I 1. Singles vided emergency shelter in Shelter Facility I J', 2. S+* sle lMed hotel/motel/campsite vouchers I 3. Singles vided preventative shelter 4. Singles EEgyijed transitional housing P-3 9 5. Singles turned away from shelter services 'DO NOT ADD IN TDTAL 4 -DO NOT ADD IN TOTAL I 6. Total number individuals SHELTERED 4/4 I dd lines 1-4) "7 ADULTS clinnREN K-12 TOTAL ATTEND # TOTAL 0 SCHOOL INDIV FAMILIES M F 0-5 K-6 7-9 7P0- REP II 7. Families provided emergency shelter in shelter facility s I Q 44 8. Families provided hotel/motel/ IMmDsite vouchers 9. Families provided preventative shelter I 8~ 33 .A4 I 5 F~ I D-7Z- 5 oZ 10. Families provided transitional housing 3 I d I 13 i 31 11. Families turned away from shelter -00 Nor , 18 i v -Do NOT ADD IN Tor AL services ~ 'I 12. Total number families or individuals SHELTERED (add lines 7-10) , 5 57 3-4 13 1 G~- L{ 1 l b~ -DONarVCUJME itt INTOTAL T MALE . ADULT FEMALE' CH1ZD1tE:N h PF_RSONS.:; AD TL 13 ; T.OTaa. pE soles s :r.TERED " (add Lines 45 81:12) . Appendix D - The Ten Point Plan to End Homelessness by The National Alliance to End Homelessness a34 g 11 1111111 ~ TEN POINT PROGRAM TO END HOMELESSNESS 3B _Z M30 M 2S 9 l`W Fk3L L rr c:) E SC's r-> x o 3~ E s s 3 3~ 1. Prevention is the most cost-effective way to address homelessness. Programs that intervene to prevent eviction or foreclosure, crisis intervention to resolve domestic disputes before the onset of violence, supportive services for emotionally or physically disabled people, and realistic post-discharge planning for those coming out of hospitals or prisons are far less expensive than the cost of providing food and shelter to individuals and families who are homeless. 2. Pr es ervaiion of existing housing is less expensive than construction of new housing. Adequate maintenance of public housing will stop the loss of units to deterioration. 3. Development of new affordable housing is still necessary. Even the best efforts at preservation will not produce enough low-cost housing for America's growing population. 4. In con e, as obtained through a combination of wages and/or benefits, I~ should be sufficient to,allow financial access to housing. i 5. Outreach to those with special needs is often necessary to bring them into contact with agencies or programs that can help them. t 6. Supportive services are important for those who cannot live independently without assistance. I 7. Coordination of already existing services is essential if they are to be effective. S. Stabilization of individuals and families in the community must be the ultimate goal of any effort to end homelessness. 9. Follow-up to people who have been homeless, particularly those with special needs (battered families, unaccompanied youth, people with disabilities, etc.) helps to keep them in stable, permanent housing. 10. Leadership is a key factor. If we are to keep homelessness from f becoming a permanent part of the American culture, our nation's leaders must make a commitment to solve the problem. Prepared By Washington County Comunity Action organization 451 South 'first Avenue Hillsboro, 08 91123 -Ron BRAWN AGENDA ITEM # For Agenda of 4s"/EjC?n .t CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Parks SDC Study PREPARED BY: D. Roberts DEPT HEAD OK Iki CITY ADMIN OK GI B ISSUE BEFORE THE COUNCIL Discussion ofSian analysis and a recommendations o...n park SDC Study and update on additional information n requested by Council. STAFF RECOMMENDATION INFORMATION SUMMARY Ot its February 28, 1995, meeting, Council reviewed an analysis of the city park system development charge study conducted by Economic Resource Associates. After discussion with staff, Council directed staff to request comments from groups such as the homebuilders, chamber of commerce, and other interested parties. Council also requested staff to prepare information for review on the comparative impact of the existing and proposed park SDC fee schedules on future park and greenway acquisitions. A copy of the staff analysis of the park SDC study is attached along with a memo relating SDCs to acres of parkland. Attached also is a letter from the West CIT addressing park SDCs. Additional letters commenting on the study are expected soon from the Chamber of Commerce, the Downtown Merchants Association, and the Home Builder Association of Metropolitan Portland. Copies of the full park SDC report are available in the city recorder's office. OTHER ALTERNATIVES CONSIDERED FISCAL NOTES R/sdc.dis my 21, 1995 c MEMORANDUM CITY OF TIGARD, OREGON F TO: Carol Landsman FROM: Duane Roberts DATE: February 10, 1995 SUBJECT: Parks SDC Report Attached is an analysis of the city park system development charge study conducted by Economic Resource Associates. Staff recommends the city adopt the fees shown in the table on page four under "City Residential and Non-Residential Development". The adoption of these or any other new fees would need to be done though a public hearing. The charges currently in effect have not been adjusted since 1987 even though costs associated with the acquisition, development, and expansion of park and recreation facilities have increased. Under the recommended fee schedule, the charge for a single family house would increase from $500 to $1,050. The charge against apartments would increase from $300 per unit to $560. A charge on non-residential development of $49 per employee would be imposed for the first time. A survey of neighboring cities indicates that Tigard's current park SDCs are the lowest of any city in the area. Revising the fees to the levels recommended would place the city's charges in the mid-range of other cities. Staff also recommends council begin discussions with the Washington County Commissioners on the implementation of an Area of Interest park SDC. DRAdc.memo July 21, 1995 PARK SDC REPORT In mid-1994 Council authorized hiring a consultant to conduct a city park system development charge (SDC). study. The study included: ® a review of the city's present SDC ordinance and fee structure, with greenways included as a component of the existing service standard; the development of a SDC for non-residential development; ® an analysis of the legal and administrative feasibility of imposing a city park SDC on new development occurring in the city's Area of Interest; and ® development of a methodology for automatically adjusting the SDC based on changes in land and construction costs. Recommendations Based on a review of the SDC study conducted by Economic Resource Associates and )C Dragoo and Associates, staff recommends the City: 0 update the fee structure to assure that new development pays a proportionate share of the cost of providing additional park facilities at current levels of service; ® revise the method for calculating city SDC charges to include greenways and trails; ® expand the park SDC to include non-residential development; and ® initiate discussions with the Washington County Commissioners to implement an Area of Interest SDC. Background Oregon statutes provide local governments the authority to assess SDCs on new development. The purpose of these fees is to impose an equitable share of the cost of capital facilities upon those developments that create the need for or increase the usage of these facilities. The amount of the fees are based on formally adopted standards of service that clarify the amount of capital investment required: b One of the categories of capital facilities for which SDCs may be assessed is parks and recreation. Tigard has charged an SDC of this kind since 1977. The charges currently in effect are $500 for a single family development, $300 per unit for multi-family development, and $250 for mobile homes. These charges are based on fee calculations that include community and neighborhood parks, but not greenways and trails. The fees were last adjusted in 1987 and are the lowest of any city with a park SDC in the metropolitan area (see chart on the last page of this memo). No fee currently is assessed against commercial or industrial development inside the city or against new development in the Area of Interest. Existing Standards To determine the current impact of new residential development on the park system, the study computed park standards for the city based on existing park acreage and population. As stated, greenways were included as part of these new calculations. The standard derived from dividing the city's 242 park and greenway acres by the 1993 official population of 32,145 was 7.6 acres per thousand population. This compares with the 1987 standard of 4.0 acres per thousand calculated on active park acreage exclusively. The rationale for expanding the park standard to include greenways is to provide a funding base for this system. In the past, dedications have been the primary means of acquiring greenway. Under the new rules arising from the Dolan case, the city is required to demonstrate rough proportionality between the dedications imposed and the project impacts. This requirement is expected to limit the city's authority to require greenway dedications as a condition of development. Including greenways as a component of the parks standard would meet this problem by providing an alternate method for acquiring new greenway. Non-residential Development As pointed out in the study, businesses also use city park facilities and should contribute to the provision of those facilities. For example, reservation data from 1994 indicate that 17% of the use of group picnic areas in Cook and Summerlake Parks was by Tigard-based businesses. Factoring in group size, the proportion of business sector use was 28%. If group size figures for non-Tigard-based businesses are added to this total, the proportion of business sector use was 51 Using a method similar to ones applied by communities in Washington and Vermont, the _ study determined that approximately 8% of the total recreation use of community parks is assignable to Tigard-based employees as distinguished from resident population use. In addition to capturing the impact of new businesses on parks, the advantage of a .non- residential SDC is that it would reduce the burden on residential development. ,u Will Area of Interest Tigard's Area of Interest is defined in an intergovernmental agreement with Washington County and reflects lands that are likely to annex to the City within the foreseeable future. In setting the charges for a proposed Area of Interest SDC, the study presents two options for defining level of service: use of a separate, Area of Interest-only standard, or use of a combined City and Area of Interest standard. Based on current park acreage and population, the standard for the Area of Interest as a separate service area is 1.3 acres per thousand population. Combining the city and Area of Interest into a single service area results in a standard of 6.6 acres per thousand. The option recommended by the study and concurred with by staff is use of the combined standard. Given their proximity, the city and Interest Area are a logical service area in which all residents use the parks and have a common responsibility for part: acquisition and development. The use of a separate service area would only perpetuate the present low ratio of park space to population currently found in the Area of Interest. The disadvantage of a combined standard is that it would lower the current city standard by one acre per thousand population. To deal with the city's lack of authority to impose a park SDC outside its boundaries, the study proposes a city-county cooperative agreement. This proposed agreement would call for the city to adopt a park SDC and park master plan for the Area of Interest. The county would assume responsibility for collecting the SDC and for acquiring or developing the park properties identified in the master plan when sufficient SDC funds were available. When the park became contiguous to the city through the outward expansion of the city boundary, the county would transfer responsibility for the park to the city. A letter outlining this proposal was sent to county staff for comment. At the direction of the county administrator, staff responded that they lacked any guidelines by which to comment on the proposal and referred the city to the county commissioners. Impact Fee Amounts The maximum park SDCs that could be levied by the city under the various options discussed in the report are shown in Table 1. These charges are based on the updated standards arrived at by the study, the current cost of park improvements, and the average number of people who live in various types of housing. Depending on the method chosen and the area for which the SDC is to be charged, it costs the city between $1,150 and $1,050 for each single family unit to provide for parks and recreation. The cost of new facility capacity for each employee is $49. r~>s Table 1 Systems Development Charges for Maintaining Current Standards Type of Development Existing Recommended Option 2 SDC Option Res SDC** City Res/ Non-Res SDC* Single Family Units $500 $1,050 $1,150 Attached Single Family Units 500 660 730 Apartments 300 540 600 Mobile Homes 250 740 810 Commercial - Per Employee 0 49 0 * indicates SDC on new residential and non-residential development occurring inside the city indicates SDC on new residential development occurring inside the city Implementation Process According to the city attorney, the following steps would be needed to implement a revised parks and recreation SDC on new development: 0 adopt revisions to the comprehensive and park plans to reconcile differences between the park system classifications and acreage standards used in these documents and those used in the SDC study; ® adopt an updated SDC ordinance previously prepared by the city attorney; ® adopt by resolution a new SDC fee schedule together with the methodological portions of the SDC report pertaining to the type of fees to be imposed; and ® attach the park section of the city's five-year CIP to the portions of the SDC report referred to above. The first step toward the implementation an Area of Interest SDC would be for the Council to initiate discussions with the county commissioners. Staff Recommendation Staff recommends the city adopt the fee schedule listed in Table 1 under City Residential/Non-Residential SDC. According to this schedule, the park SDC for a single family house would be $1,050. The fee on apartments would be $540 per unit. Mobile homes in a park would be charged $740. Commercial and industrial development would pay $49 per employee.. Film. 1A 9 1001 iMWERNMENEM! These fees reflect the cost of providing land and facilities to new city residents and employees at current levels of service. Their adoption would ensure that the city's existing standards are maintained as development occurs. At present businesses are exempt from park SDCs. A business SDC would recognize that businesses place a burden on parks and contribute to the future need these facilities. Note: Copies of Park and Recreation Facilities System Development Charges: City of Tigard by Economic Resources Associates, Inc. and JC Draggoo and Associates are available in the city recorder's office. DR/sdc.rpt July 21, 1995 i SIMMONS PARKS SYSTEM DEVELOPMENT CHARGE COMPARISON FOR METRO AREA CITIES January 1995 Single Multi- Ctv Family(/unit) Family(/unit) Other West Linn $ 1,809 $ 1,194 none 2,075 Active 1,370 Planning Area Tualatin 1,400 1,400 none Lake Oswego 1,164 818 none Tigard (proposed) (1,050 detached) (540) (manufactured homes: (660 attached) $740/unit in a park; $1,0250/unit on a single tax lot non-residential: $49/employee) Wilsonville 983 747 non-residential: 1,965 (6/1/95) 1,494 (6/1/95) $26/employee; $51/employee (6/1/95) Milwaukee 950 620 manufactured homes: $600/unit in a park; $950/unit on a single tax lot Sherwood 841 841 none Hillsboro 786 786 non-residential: 590 in PUD $131/parking space for commercial and industrial; $98/parking space for commercial and industrial in PUD Oregon City 750 500 none Gresham 630 630 none Forest Grove 500 500 none Tigard (existing) 500 300 manufactured homes: $250/unit in a park; $500/unit in a single tax lot Beaverton (see below) Notes: Beaverton does not impose a parks SDC. The city is wholly located within the boundaries of the Tualatin Hills Park and Recreation District, which is supported by an annual assessment on all (existing and new) residential development. Like Beaverton, Washington County does not collect a parks SDC, because it does not provide park services. Unlike Beaverton, only a relatively small portion of the unincorporated area is served by the recreation district, which is the only one of its kind in the county. HALOGIN OUANEWC.SUR r f } Zi 15 3: MEMORANDUM CITY OF TIGARD, OREGON TO: Carol FROM: Duane DATE: March 7, 1995 SUBJECT: Park SDC Information At its February 28th meeting, Council asked staff to research and provide information on the comparative impact of the existing and proposed park SDC fee schedules on future park and greenway acquisitions. For simplicities sake, in making these general comparisons annual adjustments for increases in land and development prices are assumed. How much more parkland would the city be able to acquire each year by imposing the proposed SDCs? During the five year period, 1990-94, the existing park SDC generated an average of $198,780 per year (Table 1). Had the proposed fee schedule been in effect, an annual average of $444,720 would have been generated. Based on the rate of revenue generated by the existing SDC and the unit cost figures contained in the SDC report, the city could afford to purchase and develop an average of 2.4 acres of parkland each year (Table 2). Since greenway is not included in the existing park acreage standard, no greenway would be added. At the rate of revenue generated by the proposed SDC, the city could afford to acquire and develop an annual average of 4.1 acres of parkland and 3.6 acres of greenway. How many acres of new parkland would be added under the existing and proposed SDCs between now and buildout? Buildout estimates prepared by Metro for Tigard within the current city boundaries show the addition of 14,976 people. With the revenue generated by the existing SDC, the city could acquire u,i additional 37 acres of developed parks and, as indicated, no new greenway (Table 3). Under the proposed fee schedule the city could acquire 62 acres of new parks and 57 acres of new greenway. S NO:' III! 11!111111111 111, 111 111 I'll k ~ ~nss;~ " 1 1i 0 ME an' wm~ta,~sri- - If we continue to collect SDCs at present fee levels, when the city is completely built out, the city's park standard, or ratio of park space to population, would decline to 3.5 acres per thousand residents and the greenway standard to 2.4 (Table 4). Under the proposed fee schedule, the existing standard of 4.0 acres of parkland (for computational reasons the table shows 4.1) and 3.6 acres of greenway would be maintained. DRAdc.for July 20, 1995 ` r 1 e Table 1 SDC Revenues Under Existing and Proposed Fee Schedules Building Permits Existin; New Year SE Apts SDC SDC 1990 303 287 $237,600 $520,650 1991 176 0 88,000 202,400 1992 298 0 149,000 342,700 1993 451 298 314,900 697,450 1994 344 108 204,400 460,400 Total 1990-94 1,572 693 993,900 2,223,600 Annual Avg. 314 139 198,780 444,720 Table 2 Average Annual Park and Greenway Additions Under Existing and Proposed Fee Schedules New Acres Land & Dev. Existing Proposed Costs/Acre SDC's SDC's Parks $83,040 2.4 4.2 G reenways/ 24,300 0 4.0 trails IRS! Nil IMES RAIII Table 3 ` Total New Park Acreage at Buildout under Existing and Proposed S®C's Existing Proposed Parks 37 Ac 62 Ac Greenway 0 57 Table 4 Total Park Acreage (old plus new) and Standards per Thousand Residents at Buildout under Existing and Proposed S®C's Existing Acreage Acreage under Acreage under Existing S®C Proposed S®C Parks 129 Ac 166 Ac 191 Ac Greenways 114 114 171 Combined 243 280 362 - Standards (acres/thousand pop) - Parks 3.5 4.1 - Greenway 2.4 3.6 MEMORANDUM CITY OF TIGARD, OREGON T®: Mayor and Membexs of Council PROM: Members of the WEST CIT DATE: June 21, 1995 SUBJECT: Parks SDCs At the June 6, 1995 West CIT meeting, we discussed a proposal, pre-rented by .°a ta~afa$. , t^v increase the parks SDC funds the City of Tigard charges on new development. It was the consensus of members present to recommend the following to City Council: • The SDC charges for parks should be increased for new development as proposed: Increase single family from $500 to $1,050 per unit. Increase multi-family from $300 to $5406pereun t. • Businesses should also to charged $49 per in employee as SDC fees for parks as proposed. Currently, businesses do not pay parks SDCs. • The City of. Tigard should work with Washington County to impose-. parks SDC fees on new development outside the city limits within Tigard°s Urban Growth Boundary. 115 MEN' ERA, r7 PARK AND RECREATION FACILITIES SYSTEM DEVELOPMENT CHARGES CITY OF TIGA. November 18, 1994 ECONOMIC RESOURCE ASSOCIATES, INC. and JC DRAGGOO & ASSOCIATES 131111 limp a! 11! 11 R t =(i P 1P!.t ~J Table of. Contents Page rY IlVTRODUCTION 1 BASIC CONDITIONS 2 DEMOGRAPHICS 4 City 4 Interest Area 5 PARK LAND INVENTORY 7 General 7 City 9 Interest Area 12 CURRENT SERVICE LEVELS (Traditional Method) 13 City Parks and Greenways 13 City Trails 14 Interest Area Parks and Greenway Lands 14 City and Interest Area Combined Standard 14 CURRENT SERVICE LEVELS (Alternate Method) 15 PARK, GREENWAY AND TRAIL NEEDS 20 PARK LAND COMPARISONS 22 ACQUISITION AND DEVELOPMENT COSTS 22 UNIT COSTS 23 City 23 IA 24 IA and City Combined 25 Alternative Method 25 SYSTEMS DEVELOPMENT CHARGES 26 FEASIBILITY OF IMPOSING SDC IN INTEREST AREA 28 UPDATING FEE STRUCTURE 32 APPENDIX 33 5 '2 it - INTRODUCTION The purpose of this report is to review and revise the City of Tigard's parks systems development charges. Parks systems development charges are assessed to new developments for the acquisition and development of parks, greenways and paved trails. They are based on the cost of providing these services to new City patrons. In addition to the geographic area within the City boundaries, the report calculates systems development charges for the City's Interest area (IA). The City's IA includes the unincorporated area within its urban growth boundary. The city currently has a systems development charge for parks facilities. The fee is $500 for single family development, $300 per unit for multi-family dwelling units, and $500 per duplex unit. These fees are based on a 1991 standard of 4.03 acres of park land per 1,000 residents. No fee is currently assessed for commercial or industrial development inside the City or for development on unincorporated land tgcated arl;,,.A„* .w . ~~y. SDC Law Oregon Revised Statues 223.297 through 223.314 (The Oregon Systems Development Act-O.S.D.A.), set forth speck conditions for levying systems development charges by local Oregon communities and districts for water, sewerage, parks, storm and street systems. The Act requires that specific conditions be met for systems development charges levied after July 1, 1991. In this report the methods used in deriving the systems development charges for the City of Tigard parks are thoroughly detailed and recommended levels for systems development charges are developed based on the City's existing facilities and future construction costs. The methods used are also consistent with the Tigard Comprehensive Plan and Community Development Code. SDC Objectives Generally, the objective of systems development charges is to assess the growth sector for a fair, proportionate share of facilities required to provide service to new customers. Assurance is provided developers and builders that they will only be charged for capital needed to meet the additional demands placed on the system. Further, once the fee is paid, the developer and builder is relieved of further obligations to build facilities for which the charge is being collected. ECONOMIC RESOURCE Associates, Inc. 'MEPE T Bay= z City of Tigard Park and Recreation System Development Charges Page 2 A two step process is used. First, cost of existing and new capital required by future developments is calculated. Next, such costs are allocated to development in proportion to increases in demands for service. BASIC CONDITIONS Capital Considered O.S.D.A. allows establishing systems development charges for capital improvements already built and/or for capital improve- ments still to be constructed. Two methods for develnninc the. charges are prescribed - Reimbursement, for existing capital and Improvement Fees for capital still to be constructed. Both methods are employed in the course of this study. However, because the City's current parks are fully dedicated to serving the existing community, no reimbursement fee is charged at the present time. Facility Responsibility City of Tigard is responsible for the replacement and maintenance of existing facilities. Cost associated with these functions are derived from general fees and charges to all facilities' patrons. Thus, the improvements contained within this report do not include costs associated with replacing existing infrastructure. Fee Structure The City's policy is that one systems development charge apply to all areas within the City. Thus, capital improvements and facilities have not been separated for each area served. All properties within the City are understood to hold and develop assets in common and will participate in a proportio- nate share of the costs associated with these facilities. Spending ]restrictions and Monies obtained from SDCs may be spent only on facilities Funds used to establish the fee and/or debt service payments associated with the construction of these facilities. It is our ECONOMIC RESOURCE Associates, Inc. M:Mil III W-11I 'El 1111 UK Mill 1 1 City of Tigard Park and Recreation System Development Charges Page 3 recommendation that monies collected from this charge be placed in a special fund. The monies must be used to make principal payments on financial instruments obtained to make capital purchases and/or directly used to meet the costs incurred for improvement projects identified in this report. Inter-account Borrowing Because capital construction does not take place at the same pace as development and some capital systems are more likely to occur in large discreet chunks, SDC monies may accumulate faster Aron imrn-Vately required in one SDC account while in another capital requirements exceed available funds. We believe, it is in keeping with the new SDC law for the City to borrow from one of the accounts to construct other required capital. Before the City takes such actions, its attorney should provide a written opinion on this matter. For example, it would be proper for the City to take monies obtained for greenway acquisition and spend it on new park improvements on the following conditions: The monies are spent for capital impro: cments identified in this or a subsequent SDC report, A written contract exist between the two accounts setting forth the terms and conditions of loan, The City Council specifically approve such transactions, The monies are not required by the lending account during the time of borrowing, and The monies are returned to the lending account in the time period specified in the initial contract and with interest which would have been earned had the money been invested in authorized instruments. ECONOMIC RESOURCE Associates, Inc. y'. ee .S City of Tigard Park and Recreation System Development Charges Page 4 DEMOGRAPHICS City The city of Tigard is defined in terms of its current geographic boundaries. While the City is expected to annex properties in the future, for the purposes of this report, we are assuming the boundaries will remain constant. 't'able 1 City Population, Employment and Household Projections('' City of Tigard 1994 2040 City Boundaries 1990 1993 2015 Alt. A Alt. B Alt. C Population 29,344 32,145 38,447 41,470 52,164 47,121 Households 12,084 13,328 17,741, 19,136 24,070 21,743 Employment 23,415 25,650 34,434 51,898 53,082 48,121 Pop/Household 2.43 2.41 2.17 2.17 2.17 2.17 Average Annual Growth Population 0.82% 0.54% 1.04% 0.82% Households 1.05% 0.77% 1.27% 1.05%n Employment 1.35% 1.51% 1.56% 1.35% Projected demographic information obtained from Metro's Geo-data File. The boundaries of Tigard were provided to Metro. They ran their models to determine the population, employment and households for each traffic zone within the boundaries. The city of Tigard has developed "buildout projections" using an different technique from that employed by Metro. City staff determined the amount of vacant residential land within the City. It was found a total of 713 acres are currently vacant. At allowed density, the vacant land could s house an additional 16,361 people. Thus, ultimate buildout population of Tigard would be 48,506 (32,145 + 16,361). However, some multi-family land might not develop at its zoned density. Thus, a lower range value for ultimate build out of the City is in the range of 44,600. Because the City's estimates fall on either side of Metro's Alternative C, it was chosen as the most realistic estimate of the City's ultimate population. ECONOMIC RESOURCE Associates, Inc. x t.. logo, rts. City of Tigard Park and Recreation System Development Charges Page S Interest Area Tigard's Interest Area (IA) includes the area within its urban growth boundary. It comprises two large, discontinuous parcels. These are Metzger area and an area west and contiguous to the City bounded on the north by Scholls Ferry Road and west and south by Beef Bend Road. In addition, for the purpose of this report, the IA includes unincorporated portion of the City's Active Planning Area which includes a large area islanded by Tigard's boundaries southwest of Fowler Junior High School and a variety of small parcels along the southern boundary of the ` City. Population, households and employment of the IA were derived in the same manner as for the City. Table 2 Tigard IA Population, Employment and Household Projections Tigard Interest Area 1994 Estimated 2040 IA Boundaries 1990 1993 2015 Alt. A Alt. B Alt. C Population 5,240 5,631 9,549 19,662 23,997 17,399 Households 2,220 2,403 4,535 9,336 11,394 8,262 Employment 701 725 927 1,610 1,402, 1,225 Pop/Household 2.36 2.35 2.11 2.11 2.11 2.11 Average Annual Growth Population 2.43% 2.68% 3.09% 2.43% Households 2.90% 2.91% 3.32% 2.66% Employment 1.12% 1.68% 1.40% 1.12% A map of the City and the IA is shown on the following page. ECONOMIC RESOURCE Associates, Inc. ~ ,1 m ll i Po I (1 CITY OF TIGARD PARK AND RECREATION FACILITIES SYSTEM N t= ;i ; } ` ; i H ov0 TA Oql F IwD DEVELOPMENT CHARGES STUDY Imo: 1 fY• J I 1 . , j.. i.i ACTIVE PLANIM AREA J • ° , ( ° I I ' OUTSIDE CITY LOATS ' • I ® TIGARD AREA OF INTEREST 'L! © I I' ~I 1 CITY OF TIGARD BOUNDARY +-.r• I ~ u;1 ' it 1 1 1 I - ~i Po : ~ s a' I o , I DAKOTA I ST I I I f I I 199 I I CRF_I I I !PFdFkl6 ST 1 I ..1 ALNUT o N d' LS I - - r ~qJa h~HZ`k - i j Asa J 1 FnIkNAVEdN i NNa 5T. i 1 I T IMCDONALD ® I )Q~ IJ J I ) 4; ' I I { ! I JU! I ii I J 9CNI1'A I .1 RD w ? ~i I. I 111 Q I J II, I I, J 1 J e. li I DURNAh9I I I I II , I AI 1 I P, ' I 1 I I' "1 J I NI 111111• "p,i N - j o iCRO/CNRO PYAD®R NIN{I ~ _ 1 i 12 . J City of Tigard Park and Recreation System Development Charges Page 7 PARK LANK ETNTNTORY General On July 26, 1.994, JC Draggoo & Associates conducted a physical inspection of all existing parts sites in the city. The purpose of this task was to classify parks by type and determine the current level of development. A generally accepted park planning practice is to categorize parks by type. The purpose is to assure that the appropriate facilities are located according to function, impact and need. The five park types applicable to Tigard are defined below. Neighborhood Parks: Neighborhood Parks are a combination playground and open play areas designed for non-organized recreation activities. They are small in size (less than 7 acres) and serve a radius of approximately one half mile. They usually are developed but may also be an area of natural quality for outdoor recreation, such as walling, viewing, sitting, picnicking. These type of parks may be any combination of active and passive spaces depending upon site suitability and corranunity need. The intent of this park type is to serve a neighborhood within easy walking or bicycling distances. Because their intention is to serve a local neighborhood, facilities offered should discourage extensive use by visitors from outside the area. Community Parks: A community park is primarily oriented towards active and group recreation activities. In general, they are designed for organized sports and group events. These types of parks serve a much larger area (1-2 miles) and offer more facilities than a traditional neighborhood park. They usually are developed but may also be an area of natural quality for outdoor recreation, such as walking, viewing, sitting, picnicking. These type of parks may any combination of active and passive spaces depending upon site ECONOMIC RESOURCE Associates, Inc. City of Tigard Park and Recreation System Development Charges, Page 8 suitability and community need. They usually exceed 20 acres in size and because of high use, setbacks or the use of natural open space should be used to separate the active areas from adjoining homes. In cases where a neighborhood park is not serving the area, a community park can also serve this function. Special Use Areas Special use areas are public recreation lands that are single purpose in nature and include a wide range of activities and facilities. Facilities that fall into this classification include special landscaped areas, a sports field complex, site of a recreation center, etc. This is often a catch-all category to place park facilities that do not meet any other definition. Linear Parks: Linear parks are developed or partially developed parks that are elongated and follow linear features such as power lines, old railroad right of ways, creek corridors, etc. The key difference between this type of park and natural open space is that linear parks contain some maintained areas. Facilities usually contain picnic areas, paved trail systems, open maintained grass areas, etc. In some cases, this type of park can become highly developed and appear similar to a neighborhood or community park. Greenways: Greenways in Tigard are defined as areas that are left in an undeveloped state and where public use is limited. Greenways usually include ravines, wetlands, wildlife habitats or areas that contain a unique plant species. Most often these are areas are subject to flooding or are environmentally sensitive to public use. At most, facilities consist of trails and interpretive facilities. Unlike linear parks, in general greenway development is limited to trails and interpretive facilities. ECONOMIC RESOURCE r ' Associates, Inc. 4 - 1 City of Tigard Pardo and Recreation System Development Charges Page 9 City Currently, the City of Tigard has 236.29 acres of park and greenway land. Listed on the following page is a breakdown of these areas by park type. Table 3 Parts and Greenway Inventory by Type City of Tigard 1994 Percent Total Type Park Type Park Developed' Acres Totals Neighborhood Park Commercial Park 70.00% 0.75 9.51 Jack Park 100.00% 5.50 Woodard Park 100.00% 3.26 Community Park Cool: Park 70.00% 51.06 74.88 Summerlake Park 60.00% 23.82 Special Use Areas Liberty Park 100.00% 0.75 1.15 Main Park 100.00% 0.25 Ye Old Windmill 100.00% 0.15 Linear Parks Englewood Park 90.00% 14.97 36.77 Fanno Creek Park 45.00% 21.80 Greenways Berkley Creek/Cooper Creek 1 & 2 0.00% 6.39 113.98 Black Bull Park 0.00% 2.00 Bonita Road & Industrial Park 0.00% 7.31 Brook-way 0.00% 2.30 Capstone 0.00% 2.13 a Castle At Brittany 0.00% 0.78 Clydesdale 0.00% 0.30 Colony Creek Estates 0.00% 3.08 s Creekside Park 0.00% 1.00 r ' Durham Road 0.00% 0.32 Dover Landing & Court 1.00% 3.39 Estate Drive 0.00% 1.70 Fairhaven St. SW 0.00% 0.06 Finley Pars: 0.00% 0.38 r={ Genesis #2&3 0.00% 5.07 Gentlewoods 0.00% 1.27 Greenburg Road 0.00°ro 0.11 ECONOMIC RESOURCE Associxes, Inc. City of Tigard Park and Recreation System Development Charges Page 10 Table 3 Park and Greenway Inventory by Type City of Tigard 1994 Percent Total Type Park Type Park Developed' Acres Totals Hollytree 0.00% 1.30 Jack Park 0.00% 1.00 Johnson Street 0.00% 0.29 Leron 113 0.00% 5.01 Meadowglade 0.00% 4.10 Meaestone 0.00% 1.25 Morningstar 0.00% 8.27 Pathfinder 0.00% 1.80 Pick's Landing. 0.00% 6.40 Rebecca Park 0.00% 0.88 Renaissance Woods 0.00% 2.74 Riverview Estates 0.00% 2.82 Scheckla Park 5.00% 1.40 Shady Lane 0.00% 1.96 Summer Hills Part: 0.00% 4.01 SW 135th & Scholls Fey 0.00% 5.07 Terrace Trails 0.00% 2.50 Tigard Street & Addition 5.00% 3.31 Tippitt Place 5.00% 0.70 Tualatin Drive 0.00% 0.42 Willowbrook Farm 0.00% 0.59 Windsor Place 5.00% 2.63 Winter Lake Drive 0.00% 3.03 Ye Old Windmill 0.00% 8.53 Yolo Estates 0.00% 2.37 113th Place 0.00% 0.63 135th Avenue 0.00%a 0.24 74tkn6th Avenues 0.00% 3.14 Total GSty Part: and Oreenway Acres 236.29 Percent development re fiefs to a portion o the par w is as been eve op . n e case of greenways it is -the area associated with trails. In the greenways of the City, the City of Tigard currently has 1.71 miles of paved trail. Listed below is a breakdown of greenway corridors that contain pathways and the approximate length of each trail. - ECONOMIC RESOURCE Associates, Inc. y k'S ' ~ .i!c h4 i City of Tigard Park and Recreation System Development Charges Page 11 Table 4 Paved 'T'rail Inventory City of Tigard 1994 Park Type Location Miles Paved Trails Windsor Place Greenway 0.25 Tigard Street Greenway 0.09 Pathfinder/Genesis Greenway 0.69 Tigardville Addition Greenway 0.10 Schecl1a Park Greenway 0.06 Tualatin River Greenway 0.52 Total 1.71 In addition to park land, existing city residents have contributed directly to park purchases through the existing parks systems development charge. Some of the monies contributed has not been spent. However, the funds must be used for the purchase and development of additional park lands. Thus, these funds, or the parks which could be purchased with them, are part of the City's existing park inventory. The City currently has $547,000 on hand. Assuming the same level of park development as currently exists, the funds or, hand are sufficient to buy 6.6 acres of park land and develop 4.5 acres of neighborhood, community, special use and linear parks. Greenways do not qualify as the existing SDC is not used to finance greenway acquisition and development. 4ti;> A summary of the of the original park inventory is shown in Table 5. The adjusted inventory (after purchase of additional parks with accumulated SDC funds) for parks is shown below in Table 6. ' ECONOMIC RESOURCE ' Associates, tic. 9 City of Tigard Park and ,Recreation System Development Charges Page 12 Table 5 Park Inventory Summary City of Tigard 1994 Park Type Units Total Developed % Developed Neighborhood Acres 9.51 9.29 97.63% Community Acres 74.88 50.03 66.82% Special Use Acres 1.15 1.15 100.00% Linear Acres 36.77 23.28 63.32% Greenways Acres 113.98 0.43 0.38% Total 236.29 84.18 35.63% Table 6 Adjusted Park Inventory City of 'Tigard 1994 Park Type Units Adjusted Developed Neighborhood Acres 10.02 9.79 Community Acres 78.91 52.73 Special Use Acres 1.21 1.21 Linear Acres 38.75 24.54 Greenways Acres 114.00 0.43 Total 242.88 88.69 Interest Area In addition to the City's inventory of park and greenway land, Washington County currently manages one park site within the City's interest area (IA). This is Metzger park. Table 7 IA Park Inventory Tigard Interest Area 1994 Park Type Units Total Developed Neighborhood Acres 7.25 7.25 ECONOMIC RESOURCE Associates, Inc. MEMO= City of Tigard Park and Recreation System Development Charges Page 13 CURRENT SERVICE LEVELS (Traditional Method) City Parks and Greenways The service level for park facilities is generally described in a standard of acres per 1,000 population. Table 8 below, summarizes the existing park land standards by type. Based on the 1993 population, the City currently has a total land standard of 7.56 acres per 1,000 population. Table S Summary of Existing Park and Greenway Standards City of Tigard 1994 Standards Units Amount Standard Neighborhood Acres 10.02 Community Acre s 78.91 Special Use Acres 1.21 Linear Acres 38.75 Total Parks in City 128.90 4.01 Greenways Acres 113.98 3.55 Total Parks and Greenways in City 242.88 7.56 * Based on a 1993 population of 32,145 'S ECONOMIC RESOURCE t Associates, Inc. x r, IIIN Pill! jill, IN slim! ~x.s... .F City of Tigard _ Park and Recreation System Development Charges Page 14 City Trails Below is a summary of trail facilities. Based on the 1993 population, the City has a trails, standard of 0.05 miles per 1,000 population. Table 9 Summary of Trail Standard City of Tigard 1994* Park type Unit Total"' Standard Trails Miles 1.71 0.05 rri Exclude trails within existing parks * Based on a 1993 population of 32,145 Interest Area Parks and Greenway Lands Tigard's interest area has not built parks to the same level as the City. The current park standard for the IA is shown below. Table 10 IA Parks and Greenway Standard Tigard Interest Area 1994 Standards Units Amount Standard Neighborhood Acres 7.25 1.29 City and Interest Area Combined Standard 0 The City is interested in working with the Washington County to extend park systems development charges to the interest area. The reason for this is that without such development charges, new housing units will not contribute to building the needed park facilities. In considering this option, the City has two alternatives. First, it could let the IA stand by itself. In this case its current park standard is 1.29 acres per 1,000 population. Alternately, the City could treat the area as though it were part of the City's service territory. In this case, the EC®NOMIC RESOURCE £F 1 Associates, Inc. . , Y, u 11 IRIMI--- City of Tigard Park and Recreation System Development Charges Page 15 combination of City and IA parks would be applied to the combined populations to determine the existing standard. We recommend this latter approach as it more closely reflec.ts the urbanized park needs of the IA. Table 11 City and IA Combined Parks and Greenwaay Standards Tigard and Interest Area 1994 Standards Units Amount Standard Neighborhood Acres 17.27 Community Acres 78.91 Special Use Acres 1.21 Linear Acres 38.75 Total Parks 136.15 3.60 Greenways Acres 113.98 3.02 Total Parks and Greenways 250.13 6.62 Paved Trails Miles 1.71 0.05 CURRENT SERVICE LEVELS (Alternate Method The City has requested that we explore the possibility of assigning a portion of. park and greenway use to employees. The rational behind this is that employees also use the City's facilities. They place a demand on parks and greenways. For example, while data on the general use of parks are not available, 1994 reservation data indicate that 17% of the use of group picnic areas in Cook and Summerlake Parks is by Tigard-based businesses. Factoring in group size, the proportion of business sector use is 28%. If the reservation and group size figures for non- Tigard-based businesses are added to these totals, the proportion of business sector use is 32% and 51% respectively. Other examples of the employee use of parks are walking and jogging during the lunch hour and informal softball games after work. Thus, businesses use and should contribute toward the provision of these services. The central problem with this approach is determining the extent to which employees (as distinct to residents) use the parks and greenways. We have reviewed the national literature on this issue and have found only two studies which make this assessment with regard to systems development ECONOMIC RESOURCE Associates, Inc. D. City of Tigard Park and Recreation System Development Charges Page 16 charges.' Both of these studies use aggregate hours of potential use by employees and residents to develop the demand on parks by customer class. For example, in the Burlington study, "to assess non-resident demand based on employment, an employee-to-resident demand ratio based on hypothetical waking hours spent in the city is used." We have also discussed the issue with Oregon and national finance persons. They are unaware of methods for allocating park development costs to the employment sector. In this report, we have developed a means of determining the amount of park use by employees based on their available recreation time within the City. This method rests on the assumption that people have similar propensities to recreate for each hour of available time. While the type of recreation might differ, the probability of recreating remains relatively constant. Using this approach, the first step is to determine the amount of "available time by relevant class of park user. We have summarized our assessment of available time in the Table 12. ' City of'Burlington Impact Fee Assessment Study, Vermont Research Associates, October 14, 1992. City of Lodi Development Impact Fee Study, Nolte and Associates, August 1991. =F - ECONOMIC RESOURCE Associates, Inc. r. City of Tigard Park and Recreation System Development Charges Page 17 Table 12 Assignment of Available Recreation Thne City of Tigard 1994 Non 5-17 Employed Resident Transient Category Employed Kids Residents' Employed2 Employed' Total Population 12,398 2,564 17,182 4,105 21,545 57,795 Summer Weekday Before Work 0.5 0.5 0 1.0 Lunch 0 0 0.0 After Work 1.25 1.25 2 4.5 Total 13 7.5 1.75 1.75 2 26.0 Weekend 13 11 13 0 37.0 Total Summer 13.00 8.50 4.96 1.25 IA3 29.1 Winter Weekday Before Work 0 0 0 0.0 Lunch 0 0 0 0.0 After Work 0.5 0.5 0 1.0 Total 8 1 0.5 0.5 0 10.0 Weekend 8 8 8 24.0 Total Winter 8.00 3.00 2.64 0.36 0.00 14.0 Year Average Hours 10.5 5.8 3.8 0.8 0.7 21.6 Total Hours 130,183, 14,746 65,354 3,298 15,390 228,970 Percent 56.861, 6.44°!0 28.54% 1.44% 6.72% 100.00% Z. People living in the City are both residents and employees. Thus, these individual's time must be allocated between time spent as a resident versus time spent as an employee. This is particularly important as many of the City's residents do not within the City. They place a demand on parks associated only with their time spent in the City as residents. 2. These are individuals who both work and reside within the City. Their total available recreation time is a combination of "employed resident" and "resident employed". 3. People living outside of the City and working within Tigard. ECONOMIC RESOURCE Associates, Inc. Z511:11 ;MZRCPIsm- a. ~ r.. City of Tigard Park and Recreation System Development Charges Page 18 The available time is assigned on the basis of the following assumptions: • Non-Employed available time Summer; lam - 8 pm Winter; 9am - 5 pm • Kids Below 5 years in age - Do not recreate in parks by themselves. The demand for parks is generated by the parents of these children. • Kids 5-17 Summer; - Half 9ain - 8pm, other half 4pm to 8pm, weekends 9am-8pm Winter, 4pm - 5pm, weekends 9am-5pm ® Employed Resident Summer; 5:30pm-8pm, weekends 7am-8pm Winter; 5:30pm-6:30, weekends 9am-5pm Transient Employed Summer, 5:30pm-7:30pm The approach used in this study is more conservative than the other referenced studies in its assignment of park related costs to the commercial sector. We use a more detailed method of determining the available recreation time. We specifically take account of differences in season, age of the population, and city residents working outside of the city's boundariies. In addition, we have factored in travel time for both resident and non-resident employees from home to work. Comparison of available recreation time is shown in Table 13. Table 13 Comparison of Available Park Use In Hours per Week Classification Burlington Lcdi Tigard Home Related Resident 112.0 112.0 67.8 Employee 67.0 28.5 3.8 Employment Related Resident 45.0 15.0 5.6 Non-Resident 45.0 15.0 5.0 Employee Percent of Resident 50.28% 21.35% 14.84% Approximately eight percent of total recreation time (Shown in Table 12) is. assignable to employees. Each employee demands approximately fifteen percent of the amount of park time as a Tigard resident. ECONOMIC RESOURCE Associates, Inc. NINE in- a, Ge`• City of Tigard Park and Recreation System Development Charges Page 19 However, neighborhood parks are built primarily for the use of the residents in close proximity of the park. Thus, it is unlikely that employees would use neighborhood parks. Community parks and trails are used by employees. They play ball, use picnicking areas, walk the trails ...etc. Greenways are a special category as these facilities generally do not provide recreation opportunities to either residents or employees (other than the trails which are dealt with separately). Greenways enhance the general community by providing open space, wetlands, mitigation of flooding.,. etc. Thus, they are enjoyed by all, resident and business alike. It is the residential and commercial property that is enhanced by the proper provision of greenway spaces. Using the alternative method, the City currently has the following standards. Table 14 City Park and Geeenway Standards, Alternative Method City of Tigard 1994 Population Employee Park Type Units Amount Per 1,000 Per 1,000 Neighborhood Acres 10.02 Community Acres 78.91 Special Use Acres 1.21 Linear Acres 38.75 Total Parks 128.90 3.68 0.410 Greenways Acres 113.98 3.00 0.682 Total Parks and Greenways 242.88 6.68 1.092 Paved Trails Miles 1.71 0.05 0.010 - ECONOMIC RESOURCE Associates, Inc. 11111' 3 11 giiii!1% €Y,. v n° - i City of Tigard . Park and Recreation System Development Charges Page 20 PARK, GREENWAY AND TRAIL NEEDS Utilizing the traditional current park standard for the City and assuming a future population of 39,095 in the year 2015, Table 15 identifies future park needs by type. Table fly City Park Needs City of Tigard 1994 Park Needs Standards Units Inventory Standard 2000 2015 Neighborhood Acres 10.02 Community Acres 78.91 Special Use Acres 1.21 Linear Acres 38.75 Total Parks 128.90 4.01 7.56 25.27 Greenways Acres 113.98 3.55 6.68 22.35 Total Parks and Greenways 242.88 7.56 14.24 47.62 Paved Trails Miles 1.71 0.05 0.10 0.34 Based on a 1993 population of 32,145, a 2000 population of 34,307 and a 2015 population of 38,447. ECONOMIC RESOURCE Associates, Inc. v_ City of Tigard Park and Recreation System Development Charges Page 21 Table 16 below identifies future park needs by type in the City's area of interest. This assumes that the combined standards identified above are applied in the I.A. Table 16 IA Park Needs Tigard Interest Area 1994 Park Needs Standards Units Inventory Standard 2000 2015 Neighborhood Acres 17.272 Community Acres 78.913 Special Use Acres 1.212 Linear Acres 38.750 Total Parks 136.147 3.60 3.71 14.12 Greenways Acres 113.98 3.02 3.11 11.82 Total Parks and Greenways 250.13 6.62 6.82 25.94 Paved Trails Miles 1.71 0.045 0.05 0.20 * Based on a 1993 population of 5,631, a 2000 population of 6,661 and a 2015 population of 9,549. ECONOMIC RESOURCE Associates, Inc. City of Tigard Park and Recreation System Development Charles Page 22 PARIS LAND COMPARISONS While the ratio of park land varies widely between communities, Table 17 below gives some comparisons to communities of similar size or situation to that of Tigard. The amount of acres includes all parks and open space (defined as greenways in Tigard). Table 17 Comparison of Park Land Standards Selected Cities City Population Acres Standard Percent TIGARD, OR 32,145 234.46 7.29 79.48% Albany, OR 34,350 357.00 10.39 113.26% Edmonds, WA 42,843 451.80 10.55 114.92% Hillsboro, OR 42,280 220.51 5.22 56.83% Lake. Oswego, OR 32,555 426.72 13.11 142.84% Longview, WA 31,052 382.54 12.32 134.25% Keizer, OR 24,100 75.90 3.15 34.32% Vancouver, WA 43,000 450.50 10.48 114.17% Willamalane, OR 45,000 404.30 8.98 97.91% Average 327,325 3,003.73 9.18 100.00% Willamalane Park and Recreation District population is reflective of the District's boundaries which generally includes the urban growth boundary of Springfield. ACQUISITION AND DEVELOPMENT COSTS Listed in Table 18 below is an estimate of the acquisition and development costs for each of the five park types described at the beginning of this report. For a specific breakdown of cost on each park type, please refer to Appendix A. It should be noted that the cost per acre is reflective of the current standard of development in Tigard and can vary widely depending upon the quality, type and number of facilities offered. To acquire greenway property, the jurisdictions must often purchase adjoining lands which are part of the same parcel. Thus, greenway land costs makes allowances for the City to purchase not only the direct greenway property but other adjacent properties which can not be easily separated from the greenway. ECONOMIC RESOURCE Associates, Inc. City of Tigard Park and Recreation System Development Charges Page 23 't'able 18 Acquisition and Development Costs City of Tigard Site in Full Cost Cost Per Acre Park Type Acres Land Development Land Development Neighborhood Park 5 $200,000 $598,442 $40,000 $119,688 Community Park 25 $1,000,000 $2,161,030 $40,000 $86,441 Special Use Area 1 $40,000 $42,199 $40,000 $42,199 Linear Parks 10 $200,000 $221,327 $20,000 $22,133 Greenways 5 $100,000 $21,707 $20,000 $4,341 UNIT COSTS City The combination of park standards, per acre costs for land and development and the anticipated units served (resident or employee) form the basis for establishing the cost of providing parks ' for each unit of City growth. Table 19 City Park Cost per Capita City of Tigard, 1994 Park Costs Park Type Standard Development' Land Total Parks 4.010 _ $196,711 $136,285 $332,996 Greenways 3.546 $4,341 $70,916 $75,258 Paved Trails 0.053 $3,990 0 $3,990 Total All City Recreation $205,042 $207,201 $412,243 Cost of Master Planning $14,678 Cost Per Capita $427 1. Unit Park development costs calculated by multiplying the cost per acre by the park standard by the peicent of a park acre which is developed in Tigard. ECONOMIC RESOURCE Associates, Inc. City of Tigard Park and Recreation System Development Charges Page 24 A weighted average of the development and land costs was used to compute the total cost of n meeting the City's parks standard. We estimate that on average, it will cost approximately $333,000 to buy and develop the land for an average City park. The average City park cost is computed by weighing individual park costs. In addition to buying and developing land for parks, greenways and trails, the City must periodically develop a plan for when to buy land, what type of parks are to be developed and the best location for the parks given anticipated development. In other words, a parks master plan should be developed and approved by the City to provide operational guidance to the development of the Tigard park system. We estimate the cost of such a plan to be $40,000. Assuming each plan lasts ten years, the cost for each 1,000 new people expected to come to the City of Tigard over the next ten years is approximately $15,000. Thus, it is expected to cost the City of Tigard $427 to provide park land acquisition and development services for each new person coming to the City. IA In a similar manner to the calculations for the City, the cost of serving an additional person in - the IA are calculated. Because the IA by itself has a much lower existing standard than the City, the additional cost per person to maintain the existing standard is just $163. Table 20 IA Parks Cost per Capita Tigard IA, 1994 Pack Costs Park Type Standard Development Land Total Community 1.29 $74.366 $51,501 $125,866 Total IA Recreation $74.366 $51,501 $125,866 Cost of Master Planning $14,678 Cost Per Capita $141 ECONOMIC RESOURCE 1 ` - Associates, Inc. • City of Tigard ® Park and Recreation System Development Charges Page 25 IA and City Combined Assuming the IA will be annexed to the City as development occurs, the City and IA can be considered a logical service area in which all patrons use the parks and have a common responsibility for park acquisition and development. The unit costs for parks under this alternative is shown below. The computations are similar to those for the City. Table 21 City and IA Parks and Recreation Cost per Capita City of Tigard and IA, 1994 Park Costs Park Type Standard Development Land Total Parks 3.604 $189,816 $123,646 $313,463 Greenways 3.017 $4,667 $60,345 $65,012 Paved Trails 0.045 $3,395 $0 $3,395 Total All City Recreation $197,878 $183,992 $391,189 Cost of Master Planning $14,678 Cost Per Capita $397 The cost of providing park acquisition and development services to both the City and 1A at the combined standard of these two areas is $397 per person. Alternative Method To this point in the report, unit cost computations have assumed that the cost of parks is borne solely on a per capita basis. However, we have previously indicated that employees also recreate and use the parks and trails of the City. Using the standards developed under the alternative method, we compute the cost for each resident and employee added to the City's existing population and employment base. ECONOMIC RESOURCE Associates, Inc. I! e In 1 ax v F City of Tigard Park and Recreation System Development Charges Page 26 Table 22 City Parka and Recreation Cost per Capita and Employee (Alternative Method) City of Tigard, 1994 Standard Cost Per Capita Cost Per Employee Park Type Capita Employee Developed Land Total Developed Land Total Parks 3.683 0.410 $182,527 $125,327 $307,854 517,776 $13,732 $31,508 Greenways 3.002 0.682 $4,643 $60,035 $64,678 $1,055 $13,636 $14,691 Paved Trails 0.045 0.010 $3,378 $0 $3,378 $767 $0 $767 Total All City Recreation $190,547 $185,363 $375,910 $19.598 $27.368 $46.966 Cost of Master Planning $13,048 $1,630 Cost Per Capita $389 $49 Using the alternative method, the cost for acquisition and development of park and recreation services is $389 for each new person added to the City and $49 for every new employee who works in the City. SYSTEMS DEVELOPMENT CHARGES Systems development charges are levied at the point of application for a building permit. If the building permit is for the purpose of remodeling an existing business or dwelling, no systems development charge is assessed if the remodel is not an expansion of the existing living or work space. Otherwise, for all remodels and new developments, a systems development fee is assessed based on the number of people or employees who are expected to live or work in the space. - For residential sector, we have established the average number of people who will live in various types of dwellings. This information was obtained from the 1990 U.S. Census of Population and Housing. ECONOMIC RESOURCE Associates, Inc. - - _ _ .6 a mn City of Tigard Park and Recreation System Development Charges Page 27 ak Fable 23 Persons per Residential Unit City of Tigard, 1994 Residential Unit Household Size Single Family 2.70 Multi-Family 1.70 Apartments 1.40 Mobile Homes 1.90 The number of persons working in a proposed commercial development varies greatly with the type of use. Thus, it is not possible to provide an average as a guideline in the same manner as for the residential sector. Consequently, each permit application for the expansion or new construction of business related space must be evaluated separately for the number of employees who are expected to work within the space. The systems development charge is then based on the determination of the total number of employees who will conduct business within the proposed business space. The maximum systems development charge which could be levied by the City of Tigard under the various alternatives discussed within this report are shown in the table below. Table 24 Systems Development Charges for Maintaining Current Standards City of Tigard, 1994 Type of Development City IA Combined Alternate Single Family Units $1,150 $380 $1,070 $1,050 Multi-Family Units $730 $240 $670 $660 Apartments $600 $200 $560 $540 Mobile Homes $810 $270 $750 $740 Commercial - Per 10 Employees $0 $0 $0 $490 Depending on the method chosen and the area for which the SDC is to be charges, it costs the City between $1,150 and $1,050 for each average single family unit to provide for parks and recreation. Because of the lower service standard in the IA, the cost for the same unit is $380. The results for the other development types are shown above. Consequently, these are the f,r ECONOMIC RESOURCE Associates, Inc. MEN City of Tigard Park and Recreation System Development Charges Page 28 charges which must be levied for the City to maintain the current parks level without using other City funding sources. Over the last five years, the City has had a small property tax levy ($350,000/year) ,to acquire and develop parks. Over the entire five year period, the average vacant acre paid approximately $35 for park acquisition and development. Thus, the current owner of a 10,000 square foot residential lot will have contributed approximately $10 to park development and acquisition. Adjusting the SDCs for this small amount will introduce unnecessary complications. Each residential and commercial SDC must be based on the size of the property being developed. Consequently, because the amou.it of payment is small, the person paying the property tax is not the same as the person paying the SDC and the administrative complexity of adjusting for this factor, we recommend the City not adjust the SDC for property tax payments previously made by vacant property. Under the City, IA, and Combined alternatives, business sector contributions can help fund additional park acquisition and development. However, such contributions can not be used to replace the obligations of new residents in meeting the current City standard. Under the alternative method of SDC computation, business contributions for improvements and facilities, on an approved list, would qualify for an SDC credit (the contribution would be in lieu of the SDCs to the extend of the contribution or SDC). F'EASIBELITY OF IMPOSING SIC IN INT'EREST AREA The City of Tigard can not impose a fee outside of its jurisdiction. The IA is currently unincorporated and is administered by Washington County. Thus, the County would need to collect the fee or grant the City the authority to levy a fee within the unincorporated area. To resolve this issue, the following letter was sent to Washington County. ECONOMIC RESOURCE r _ Associates, Inc. r _ City of Tigard Park and Recreation System Development Charges Page 29 August 30, 1.994 Hal Bergsma, Sr. Planner Department of Land Use and Transportation 155 N. First Avenue Hillsboro, Oregon 97124 Dear Hal, As I discussed with you on the phone about a week ago, the City of Tigard has asked us to develop a Park Systems Development Charge (SDC) for the area outside its current boundaries but in the City's urban growth boundary (special area of interest). This geographic area lies wholly in Washington County. The problem is that the special area of interest is expected to develop rapidly over the next few years. Without proper planning and financing, the social infrastructure will not be provided at the time of development. This may leave the City or County with a future problem - a large developed geographic area with many people but without parks. The City is hoping to take steps now to avoid this happening. We worked on a similar problem for the City of West Linn and Clackamas County. In this case, the County turned over all planning and administration for the area to the City through an intergovernmental agreement. This worked in West Linn because we were dealing with all governmental functions. Because the Tigard issue involves only the planning and financing of park acquisition and development, a different solution must be found. We would like to propose to you a framework for a resolution of the parks issue within the Tigard special area of interest. The basic tenants of this framework are: ECONOMIC RESOURCE Associates, Inc. r m`7 City of Tigard Park and Recreation System Development Charges Page 30 1. The City of Tigard develops SDCs for the City and the special area of interest. This work is ongoing now. 2. The SDCs for the City are approved by the City Council and levied within the City for acquisition and development of parks inside the City. 3. The City Council review and accept the SDCs for the special area of interest. The City will then forward its recommendations to the County. 4. Washington County adopts an ordinance setting up the SDCs within the special area of interest. 5. At the point of building permit application within the special area of interest, the County collects the Parks SDC. 6. All special area of interest Parks SDC revenues are placed in a County Trust Fund. 7. The City develops a master plan for acquisition and development of parks within the special area of interest. This master plan is approved by the City Council. 8. The County adopts the master plan for park development within the special area of interest. 9. The City proposes to the County acquisition and development of parks within the special area of interest when sufficient funds are available in the Trust Fund. 10. The County approves the proposed projects and acquires or develops the park properties. 11. At the time a special area of interest park is contiguous to the City, the County transfers responsibility for the park to the City. Hal, this is a concept piece. If the County agrees with the general thrust, the needed ECONOMIC RESOURCE Associates, Inc. City of Tigard Park and Recreation System Development Charges Page 31 details will have to be developed in work sessions between the City and County staff and y attorneys. If you have another way of assuring that the rapidly developing Tigard special area F r of interest can acquire and develop the needed parks, I would be interested in hearing your suggestion. Please get back to me or Duane Roberts of the City of Tigard as soon as possible. Sincerely, ECONOMIC RESOURCE ASSOCIATES, INC. R. Carl Goebel ECONOMIC RESOURCE Associates, Inc. r ,,.L BEMMEN991= OR _ Y A ti • City of Tigard Park and Recreation System Development Charges Page 32 UPDATING PEE STRUCTURE Accompanying the final report to the City of Tigard is a LOTUS 123 Version 4 spreadsheet model. The spreadsheet model allows the City to adjust SDCs for changes in inflationary cost increases. We recommend development costs be adjusted based on the Engineering News Record's Construction Cost Index. Land prices should be adjusted based on the Washington County Assessor's records. ECONOMIC RESOURCE Associates, Inc. rCCity of Tigard Park and Recreation System Development Charges Page 33 APPENDIX COST ESTIMA'T'ES FOR TYPICAL PARK TYPES ECONOMIC RESOURCE Associates, Inc. • City of Tigard Park and Recreation System Development Charges Page 34 Type: Neighborhood Park Size: 5.0 Acres Development Level: 6 Improvements Quantity Units Unit Price Total Cost Clearing/Grading 5 Ac. $6,500.00 $32,500 On-Site Drainage 1 Allowance $10,000.00 $10,000 Irrigation System 4 Ac. $12,500.00 $50,000 Electrical Service 1 Allowance $15,000.00 $15,000 Site Lighting 5 Poles $3,000.00 $15,000 Sewer Service 200 Lf. $14.50 $2,900 Water Service 200 Lf. $12.50 $2,500 Drinking Fountain 1 Ea. $700.00 $700 Grading/Seeding 4 Ac. $11,500.00 $46,000 Trees 150 Ea. $200.00 $30,000 Shrubs 250 Ea. $75.00 $18,750 Pathway System 1200 Lf. $12.90 $15,480 Picnic Shelter 1 Ea. $35,000.00 $35,000 Picnic Tables/Sites 5 ,Ea. $850.00 $4,250 Playground 1 Ea. $35,000.00 $35,000 Multi-Purpose Court 1 Ea. $25,000.00 $25,000 Backstop 1 Allowance $2,500.00 $2,500 Restroom Building 1 Ea. $75,000.00 $75,000 Parking 25 Spaces $860.00 $21,500 1 " Park Furniture 1 Allowance $7,500.00 $7,500 Misc. Improvements 1 Allowance $50,000.00 $50,000 Subtotal $494,580 Add Contingency @ 10% $49,458 Total Construction Cost $544,038 Add A/E Fees @ 10% $54,404 p TOTAL PROJECT COST $598,442 Site Acquisition 5 Ac. $40,000.00 $200,000 `Development Level is a range from 1 to 10 with 10 being the most highly developed park. ECONOMIC RESOURCE .4 Associates, Inc. IP' '1111: A x w City of Tigard Park and Recreation System Development Charges Page 35 Type: Community Pikrk Size: 25.0 Acres Development: Level: 7 Improvements Quantity Units Unit Price Total Cost Clearing/Grading 15 Ac. $6,500.00 $97,500 On-Sate Drainage 1 Allowance $25,000.00 $25,000 Irrigation System 15 Ac. $12,500.00 $187,500 Electrical Service 1 Allowance $25,000.00 $25,000 Site Lighting 20 Poles $3.000.00 $60,000 Field Lighting 4 Fields $65.000.00 $260,000 Tennis Lighting 4 Ea. $9,500.00 $38.000 Sewer Service 600 Lf. $14.50 $8,700 Water Service 600 Lf. $12.50 $7,500 s Drinking Fountain 3 Ea. $700.00 $2,100 Grading/Seeding 15 Ac. $11,500.00 $172,500 Trees 250 Ea. $200.00 $50,000 Shrubs 300 Ea. $75.00 $22,500 Pathway System 2500 Lf. $12.90 $32.250 Parldng 200 Spaces $860.00 $172,000 Picnic Shelter 2 Ea. $35.000.00 $70,000 Picnic Tables/Sites 12 Ea. $850.00 $10.200 Playground i Ea. $35,000.00 $35,000 u Multi-Purpose Court 2 Ea. $25,000.00 $50.000 _ Tennis Courts 4 Ea. $21.000.00 $84,000 r~, Baseball Fields 4 Ea. $20,000.00 $80,000 Soccer Fields 2 Ea. $10.000.00 $20.000 Restroom/Concession 1 EA $125,000.00 $125,000 Internal Paving 2500 Sf. $1.45 $3,625 Park Furniture 1 Allowance $15,000.00 $15.000 Bleachers 8 EA $7,200.00 $57,600 Misc. Improvements 1 Allowance $75.000.00 $75,000 Subtotal $1,785,975 Add Contingency @ 10% $178,598 Total Construction Cost $1,964,573 Add A/E Fees @ 10% $196.457 TOTAL PROJECT COST $2.161,030 Site Acquisition 25 Ac. $40.000.00 $1,000,000 ECONOMIC RESOURCE. Associates, Inc. ,1 r • City of Tigard Park and Recreation System Development Charges Page 36 'T'ype: Special Use Area Size: 1.0 Acres Development Level: 4 Improvements Quantity Units Unit Price Total Cost Clearing/Grading 1 Allowance $6,500.00 $6,500 Irrigation System 1 Ac. $12,500.00 $12,500 Grading/Seeding 1 ,Ac. $11,500.00 $11,500 Trees 10 Ea. $200.00 $2,000 Shrubs 25 Ea. $75.00 $1,875 Misc. Improvements 1 Allowance $500.00 $500 Subtotal $34,875 Add Contingency @ 10% $3,488 Total Construction Cost $38,363 Add A/E Fees @ 10% $3,836 TOTAL PROJECT COST $42,199 Site Acquisition 1 Ac. $40,000.00 $40,000 Note: The above estimates are for basic site improvements only. Facilities that would go on the site would come under separate budget. 9 ECONOMIC RESOURCE Associates, Inc. City of Tigard Park and Recreation System Development Charges Page 37 Type: Linear Paris Size: 10.0 Acres Development Level: 5 Improvements Quantity Units Unit Price Total Cost Clearing/Grading 3 Ac. $6,500.00 $19,500 On-Site Drainage 1 Allowance $500.00 $500 Irrigation System 3 Ac. $12,500.00 $37,500 Drinking Fountain 1 Ea. $700.00 $700 Grading/Seeding 3 Ac. $11,500.00 $34,500 Trees 10 Ea. $200.00 $2,000 Shrubs 25 Ea. $75.00 $1,875 Pathway System 2100 Lf. $12.90 $27,090 Picnic Tables/Sites 5 Ea. $850.00 $4,250 Playground 1 Ea. $35,000.00 $35,000 Misc. Improvements 1 Allowance $20,000.00 $20,000 Subtotal $182,915 Add Contingency @ 10% $18,292 Total Constriction Cost $201,207 Add A/E Fees @ 10% $20,121 TOTAL PROJECT COST $221,327 Site Acquisition (1) 10 Ac. $20,000.00 $200,000 (1) Assumes only 50% of site is developable ECONOMIC RESOURCE " Associates, Inc. - JI1,11''11 I'll, r Elmo, ^ Y,.. F - City of Tigard Park and Recreation System Development Charges Page 38 't'ype: Greenway Size: 5.0 Acres Development Level: 1 Improvements Quantity Units Unit Price Total Cost Clearing/Grading 1100 L£ $2.50 $2,750 Pathway System 1100 Lf. $12.90 $14,190 Misc. Improvements 1 Allowance $1,000.00 $1,000 Subtotal $17,940 Add Contingency @ 10% $1,794 Total Construction Cost $19,734 Add A/E Fees @ 10% $1,973 TOTAL PROJECT COST $21,707 Site Acquisition 5 Ac. $20,000.00 $100,000 ECONOMIC RESOURCE Associates, Inc. Home Builders Association of Metropolitan Portland 503/684-1880 Fax # 503/684-0588 15555 S.W. Bangy Rd., Suite 301 ® Lake Oswego, OR 97035 9 S- August 8, 1995 I I AUG 0 9 199 Mayor Jim Nicoli & City Council City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 FAXED TO: 684-7297 ATTENTION: DUANE ROBERTS AND MAYOR NICOL,I RE: PARKS SDC Dear Mayor Nicoli and Members of the City Council: The Home Builders Association of Metropolitan Portland would like to take this opportunity to comment on the Parks SDC (Systems Development Charge) that is before the city council this evening. As a policy, the Home Builders Association does not support the use of SDC's for Parks. r The cost of parks is a burden that should be shared by the entire community, not just new residential units. Admittedly parks are an important part of the community. The residential building industry already participates heavily in the provision of community parks by contributing land and open space. To require even more of them in the form of high SDC's is a detriment to affordable housing. Should the city decide in favor of SDC's for Parks, the association asks that the burden be shared with other segments of the community in the following ways: 1. SDC's for parks should be levied on all development including commercial and industrial, not just residential. A clear connection has been made between commercial and industrial uses and parks in other cities which have previously adopted fees. Commercial and industrial development should be included in any SDC for parks. 2. The SDC should be kept small, and should be joined by a public investment in this infrastructure in the future. The study before you this evening outlines the maximum amount that the city is allowed to charge by law. That does not mean that the city can't select a lower number and combine it with public investment. S f da S ME IN 1 9 !1!, 21 1, 14!1111, t To summarize, while the association does not support the use of systems development charges for parks, we do feel that if an SDC is implemented it should be shared by commercial and industrial development and should have a public funding component. The Dome Builders Association asks that the council bear in mind the impact that even a few hundred dollars has on the ability of a family to purchase a home. I'm sure the City of Tigard wants to assure the provision of an affordable housing product that its citizens can be proud to live in. In a sensitive pricing structure such as ours, every care should be taken not to price people out of the community. Lastly, before the implementation of an SDC or any other fee that affects residential construction, the association asks to have at least one month's notice. The notice would give those building and purchasing homes an opportunity to finish their house without increaseing the price. It also would give the association an opportunity to inform its members of the coming.change so that their bids may reflect those increased costs. We have always worked closely with other cities on things like this, and would appreciate the City of Tigard giving us this lead time too. Best Regards, 46~t~ Drake Butsch Director of Political Affairs rt