City Council Packet - 08/23/1994 ffiffism
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CITY OF TIGARD
OREGON
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SEE ATTACKED AGENDA
i
CITY COUNCIL MEETING
AUGUST 23,1994
AGENDA
STUDY SESSION (6:30 p.m.)
Dote: Water Issues Update rescheduled to Special Council Meeting,
August 30, 1994, 6:30 p.m.
Water Issues Update (Division of Assets and Capital Improvement Plan
Murray, Smith & Associates)
Agenda Review
1. BUSINESS MEETING (7:30 p.m.)
1.1 Call to Order - City Council & Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications/Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
2. PROCLA °TION - "NEIGHBORS MAKE THE DIFFERENCE DAY,"
September 13,1994
• Mayor Schwartz
Note: Agenda Item 3 rescheduled to Special Council Meeting - August 30, 1994,
6:30 P.M.
3. PRESENTATION - REPORT TO CITY OF TIGARD FROM THE WASHINGTON
COUNTY SHERIFF'S DEPARTMENT ABOUT THE UPCOMING JAIL LEVY
• Washington County Sheriffs Department Representative
4. VISITOR'S AGENDA (Two Minutes or Less, Please)
5. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request that an
item be removed by motion for discussion and separate action. Motion to:
5.1 Approve Council Minutes: July 19, 26, 1954
5.2 Approve Budget Adjustment Resolution - Chamber of Commerce
Leadership Seminar - Resolution No. 94-__
5.3 Approve Oregon Department of Transportation Highway Bridge
Replacement and Rehabilitation (HBRR) Agreements and Authorize the City
f Administrator to Sign
5.4 Authorize Approval of Dedication of Existing Reserve Strips as Public Right
of Way to Allow Extension of Streets - Resolution No. 94-_
5.5 Local Contract Review Board
a. Award Contract for Construction for the Wnterlake Drive Widening and
Parking Lot Improvements Project to Horizon Contractors, a Division of
Fabricators, Inc.
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COUNCIL AGENDA - AUGUST 23, 19..4 -PACE 2
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6. PUBLIC HEARING - CALLING OF A CITY TAX SASE ELECTION IN THE CITE'
OF -n RD, OREGON ON NOVEMBER S, 1994.
The Tigard City Council is considering submitting to the legal voters of the City of
Tigard the question of establishing a new tax base beginning in fiscal year 1996-97.
Preliminary estimates indicate a proposed tax base of $7,056,000 would result in
a tax rate of $2.55 per $1,000. Any interested person may appear and be heard
for or against the proposal. Any written testimony may be filed with the City
Recorder.
a. Open Public Hearing
b. Staff Report: Interim City Administrator Monahan
C. Public Testimony
d. Staff Recommendation
e. Council Questions
g. Close Public Hearing
f. Council Consideration: Resolution No. 94-_
7. PUBLIC OPPORTUNITY TO COMMENT - CAPITAL IMPROVEMENT PROJECT
PRIORITY LIST
Issue before the Council:
a. Staff Report
b. Open Public Comment
C. Close Public Comment
d. Council Discussion and Direction to Staff
6. NON-AGENDA ITEMS
9. EXECUTWE SESSION: The Tigard City Council may go into Executive Session
under the provisions of ORS 192.660 (1) (d), (e), (f) & (h) to discuss labor
relations, real property transactions, exempt public records and current and
pending litigation issues.
10. ADJOURNMENT
COUNCIL AGENDA - AUGUST 23, 1994 - PAGE 3
1
Council Agenda Item
TIGARD CIjY COUNCIL
MEETING MINUTES - AUGUST 23, 1994
• Meeting was called to order at 6:35 p.m. by Mayor John Schwartz.
1. ROLL CALL
Council Present: Mayor John Schwartz; Councilors Wendi Conover Hawley, Paul
Hunt, Bob Rohlf, and Ken Scheckla. Staff Present: Bill Monahan, Interim City
Administrator; Michael Anderson, Development Review Engineer; Kathy Davis,
Bead Librarian; Loreen Edin, Management Analyst; Ron Goodpaster, Police Chief;
Wayne Lowry, Finance Director; Liz Newton, Community Involvement Coordinator;
Pam Beery, Legal Counsel; Catherine Wheatley, City Recorder; and Randy Wooley,
City Engineer.
STUDY SESSIQN
• Barrier on SW 129th Street - Interim City Administrator Monahan advised a recent
letter received concerning a barrier on SW 129th Street is not connected to the
issue currently under consideration by the City Council on SW 130th.
Development Review Engineer Anderson explained to the City Council that the
neighbors who signed the letter do not want the barrier removed. Presently, SW
129th is a private street; the street can remain private as long as there are six
residences or fewer that have driveways onto the street. Any improvements to add
development to this street are being opposed by the residents. At this time there
are seven addresses which front the street which is in excess of the City's limit.
At a recent CIT meeting, the neighbors and staff discussed options.
City Engineer Wooley advised this was being brought to the City Council's
attention so they are aware of the situation. If more lots develop along the street,
a subdivision review would be done. A hearing would be held, and the barricade
could be discussed at that time. Neighbors have discussed the possibility of
putting in traffic islands. City Engineer Wooley advised that narrower street
standards would also help with some of the traffic concerns.
• Homeless Tai Force - Interim City Administrator Monahan noted the draft
"Homeless Task Force Resolution" will be placed on the Non-Agenda for
consideration.
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 1
11 ~ ~ ROME,
® Change in Proceas With Regard to City Admil3istrator Recruitment - Mayor
Schwartz referred to a memorandum written by Councilor Paul Hunt regarding the
City Administrator recruitment process that is currently being followed by the City.
This item was scheduled for the Non-Agenda portion of the meeting. After a brief
discussion with Legal Counsel Beery, the majority of Council consensus was to not
discuss this during Executive Session, but to place the issue on (Von-agenda.
, e!nda_Bod - Tax Base. Interim City Administrator Monahan advised staff had
prepared a new proposal for Council's consideration for a tax base. Per Council
direction at the previous Council meeting, staff decreased the tax bare amount to
75 cents per $1,000 of assessed valuation. In order to reach this amount, staff
proposed to delay hiring of each position for the library and Police from July 1 to
January 1 each fiscal year. This would result in approximate savings of $215,000.
In addition, an average of $15,000 each year was deleted from capital outlay.
Interim City Administrator Monahan explained the adjustments in personnel were
in keeping with the staff's recommendation that the services be delivered at the
level suggested at the previous meeting; however, delaying six months each year
would result in the savings noted above.
Council discussion followed:
Councilor Schwartz questioned that at the end of the five year program, if the cost
would not then be back up to the 83 cents per $1,000.
Councilor Rohif noted he still had difficulty with the number of FTE's requested in
the Library.
Councilor Hunt noted his concerns with needs for space for the staff, especially in
the Library. Interim City Administrator Monahan advised the staff would address
the space issues through a variety of ways, including shift changes of personnel,
and reviewing space available within the City. Space would need to be dealt with.
Councilor Hunt noted the tax base was a very important issue, and he was
concerned that not enough time had been spent in putting this proposal together.
Councilor Hawley noted the reason for the timing of the tax base proposal was
because of the fact that the election must be in either November of 1994 or May
of 1995.
Councilor Scheckla noted he thought it may be better to wait until May, 1996.
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 2
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Mayor Schwartz advised he was concerned the City not wait to request funding;
in May, 1998 needs would be especially critical.
Councilor Scheckla noted this would happen anyway, if the tax base did not pass.
Mayor Schwartz noted he did not think Council should look at the tax base as so
many people in the Library or Police Department. Rather, the program should be
looked at and then each program would be reviewed in more detail by the Budget
Committee each year.
Councilor Scheckla noted he would like to support the tax base, but was "not sold"
yet.
Interim City Administrator Monahan requested Council give their concerns to the
City staff. He noted staff would be prepared to answer those concerns and have
the information back to the Council as quickly as possible.
Finance Director Lowry explained how a Walnut Island annexation would affect the
tax base. He advised the tax collected in the Island would almost offset service
delivery costs to this area. He also noted that if the tax base was approved, it
would be levied in 1998-97 year. If Walnut Island was annexed by March, 1995,
then the tax levy for that area would be collected in the tax year 1995-1998. In
addition, Finance Director Lowry referred to Measure 5 on the November, 1994
ballot. It is possible that if this measure is approved, taxes would not be levied on
the Walnut Island residents unless they were able to vote on these taxes.
In response to a question from Councilor Scheckla, Finance Director Lowry
explained the assessed values of property are updated annually.
• Capital Improvement Program Priority Listing - City Engineer Wooley explained that
two proposals were contained in the Council packet. The first proposal was the
Planning Commission recommendation which did not include the SW
130th/Winterlake connection. The second proposal included this connection,
reflecting the Council's action of August 9, 1994.
Councilor Hunt questioned the CIP listing, noting it was his understanding there
would be $50,000 allocated for pedestrian improvements each year. According to
the list, it appears this allocation does not start until the fourth year. City Engineer
Wooley noted it was his understanding the priority listing would allocate $50,000
after the Park/Watkins improvements. The listing of Park/Watkins did not start
until the third year.
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 3
City Engineer Wooley reviewed how each of the funds could be utilized; i.e., with
TIF projects, park SDC projects.
Clarification to July 27 I994 Minutes - Councilor Hunt noted the minutes concerning the
septic tanks under Item 8 (page 7) was not clear. City Engineer Wooley advised staff
would be preparing a report for Council review to set forth recommendations with regard
to septic tanks. An ordinance would not be prepared until after Council discussion and
review of the staff research.
BUSINESS MEETING
Convened at 7:37 p.m.
There were no liaison reports.
Mayor Schwartz noted for the record that a Homeless Task Force Resolution would be
considered under Non-Agenda (Agenda Item No. 8). In addition, there was a request to
review the process for appointment of City Administrator. This would also be scheduled
during the Non-Agenda portion of the meeting.
2. PROCLAMATION - "NEIGHBORS MAKE THE DIFFERENCE DAY," September 13,
1994 - Mayor Schwartz read, for the record, the Neighbors Make the Difference
Day Proclamation, which is effective September 13, 1994.
3. PRESENTATION - REPORT TO CITY OF TIGARD FROM THE WASHINGTON
COUNTY SHERIFF'S DEPARTMENT ABOUT THE UPCOMING JAIL LEVY
• Washington County Sheriff's Department Representative
Note: Agenda Item 3 was rescheduled to Special Council Meeting -
August 30, 1994, 6:30 p.m.
4. VISITOR'S AGENDA:
• Jack Polaris, King City, noted several concerns with the Intergovernmental
Water Board. (Cathy will listen to tape in order to complete this item.) In
addition, Mr. Polaris noted he was against the Walnut Island annexation.
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 4
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• Karl Terry, 16855 SW Summerlake Drive, advised he was concerned about
the 136th Avenue extension and placement of it on the Capital Improvement
Projects list. Mr. Terry asked that the 136th/Winterlake bridge connection
be delayed until such time as traffic concerns could be addressed for
Hawksbeard and Summerlake Drive.
5. CONSENT AGENDA:
5.1 Approve Council Minutes: July 19, 26, 1994
5.2 Approve Budget Adjustment Resolution - Chamber of Commerce
Leadership Seminar - Resolution No. 94-36
5.3 Approve Oregon Department of Transportation Highway Bridge
Replacement and Rehabilitation (HBRR) Agreements and Authorize the City
Administrator to Sign
5.4 Authorize Approval of Dedication of Existing Reserve Strips as Public Right
of Way to Allow Extension of Streets - Resolution No. 94-37
5.5 Local Contract Review Board
a. Award Contract for Construction for the Winterlake Drive Widening and
Parking Lot Improvements Project to Horizon Contractors, a Division of
Fabricators, Inc.
Motion by Councilor Hunt, seconded by Councilor Sheckla, to approve the
Consent Agenda.
Motion was approved by unanimous vote of Council present. (Mayor Schwartz
and Councilors Hawley, Hunt, Rohif, and Scheckla voted "yes.")
6. PUBLIC HEARING - CALLING OF A CITY TAX BASE E=LECTION IN THE CITY OF
TIGARD, OREGON ON NOVEMBER 8, 1994
a. Public Hearing was opened.
b. Staff Report - Interim City Administrator Monahan reviewed the staff report,
noting the issue before Council was whether the City should submit to the
legal voters on November 8, 1994, a ballot measure to establish an updated
tax base for the City. If the City should delay and not submit the tax base
to the voters in November, the next available election for tax base
consideration would be May, 1996. The proposal before the Council was
in accordance with Council direction from their August 16,1994 meeting, for
a tax base proposal to not exceed 75 cents per ;1,000 of assessed value.
Interim City Administrator Monahan reviewed the increase in service
demands and advised there was an expectation that state-shared revenues
would be eliminated.
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 PAGE 5
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Police Chief Goodpaster outlined the needs in the Police Department, which
included the increase in serious crime rate over the last few years, and
effects of Washington Square impacts with regard to daytime population
served. In order to meet the needs of the community, Chief Goodpaster
advised the department has been prioritizing services and have started
some reductions. He advised pro-active programs are at risk because of
the need to be reactive to respond to immediate police service demands.
The tax base proposal, if approved, would mean an expansion in service by
adding a full time gang enforcement to police services. Presently there are
1.3 police officers per 1,000 people, and the proposal for staffing as outlined
in the tax base measure would be 1.5 police officers per 1,000. Chief
Goodpaster noted Tigard's uniqueness with regard to the regional demands
due to its location. A much larger population than 32,000 is served
because of the large business areas, such as the Washington Square area.
If no tax base dollars are approved, there will be a slow erosion of services
offered and difficult decisions will have to be made. In addition, the Oregon
State Police Department has essentially stopped servicing the Highway 217
area with regard to patrols. Highway 217 represents approximately 53,000
cars per day. In 1552 there were 68 accidents on Highway 217; in the first
six months of 1554, there were 65 accidents. In addition, an accident on
217 is not the "standard accident." Additional Police personnel are needed
at these accidents to protect one another because of the volume and speed
of traffic. Accidents on 217 are usually of a more serious nature.
If the tax base is not passed, each program will have to be re-evaluated and
resources shifted in order to do the best they can. Pro-active programs
include such items as the D.A.R.E. program, school resource officers, and
walking patrols (i.e., Summerlake Park).
In response to a question from Councilor Rohlf, Chief Goodpaster
responded that he believes what has been asked for is what is needed in
the Police Department. In response to a question from Councilor Scheckla,
Chief Goodpaster advised there have been five position turnovers in the last
year, which is higher than usual. The Police Department has a range of
people with varying degrees of experience. Chief Goodpaster advised the
Police Department personnel are excellent.
Library update by Head Librarian Kathy Davis - Ms. Davis noted a
tremendous rate of growth in all areas. She said currently, from the surveys
and data gathered, service levels are satisfying needs. The proposed tax
base request represents no new programs, and employees to be added are
in response to growth only. If the tax base amounts are not funded, then
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1954 - PAGE 6
programs will have to be evaluated; i.e. story time, hours of
ry operation,
senior citizen programs - all levels of service. She noted that with
technology, some functions may be able to be automated, which would
represent a one-time expense and savings on personnel costs.
In response to a question from Councilor Hunt, Ms. Davis advised that the
policy of the Library is to balance all areas with respect to educational and
entertainment offerings. In response to a question from Councilor Rohlf,
Ms. Davis described the method used to determine staffing needs; i.e., how
long it would take to recycle an Item to be back on the shelves, how long
it would take to process new items and have them out, ready for checkout.
She emphasized the request represents no increase in programs, but was
to maintain the service level.
In response to a question by Councilor Rohlf, Ms. Davis advised she
believed the request presented to Council represented the basic needs of
the Library.
Interim City Administrator Monahan reviewed four additional positions which
were being asked for in the tax base. These positions would represent
addition to City Administration Department (.5 FTE in Human Resources,
and .5 FTE in Risk Management). Additional personnel and the increase in
anticipated and known State and Federal regulations on both Human
Resources and Risk Management will increase the service demands for
these two divisions. The request for one FTE in the Maintenance Services
Department would be used to deal with more police vehicles for
maintenance. The addition of one FTE in Maintenance Services Department
would be used to maintain parks, buildings, streets ar'1 other public
property by fiscal year 1988-99. The last FTE requested would be in
customer service support - the City°s population is expected to increase
over 251/6 by the end of the next five year financial plan. There will be an
increase in public contacts (phone calls, letters, etc.) These services
require support to continue to provide prompt response to the public. Also,
as development activities become more complex (i.e., infill occurs), more
sites are difficult to develop (additional help will be needed to maintain the
current level of service).
Interim City Administrator Monahan concluded his report by noting it is
expected that State-shared revenues would be eliminated. This would
represent a $600,000 loss on an annual basis. In addition, it is expected
that a.$869,000 loss of development revenue is anticipated. Mr. Monahan
advised the staff was available to respond to any questions Council may
have. He noted the tax base measure must be filed with the County by
September 8, 1994.
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 7
C. Public Testimony
Gene McAdams, 13420 SW Brittany Drive, Tigard, Oregon, 97223 testified
in favor of the proposed tax base. He advised he would want to see the
current level of service continued by the City. He asked City Council to
carefully review the verbage of the tax base proposal to assure needs can
be met in all areas of he City. He advised he would not want to see the
wording so tightly constructed so that the ability to respond to operations
of the City could not be carried out by future Councils.
In response to a question from Councilor Scheckla regarding Mr. McAdams'
concerns, Legal Counsel Beery advised that the proposed ballot title is
written so that Mr. McAdams' concerns would not be an issue to the City.
Mr. McAdams concluded by requesting Council place the ballot measure
before the voters on November 3, 1994.
e. Council Questions:
Councilor Hunt advised he was not ready to vote and needed to be
convinced that this was the right thing to do. He advised he still had
questions he needed to ask. Of concern to Councilor Hunt was the
projected increase in salaries. He wanted more delineation of how much
the tax base increase would be devoted towards the increase in salaries
over the period. Finance Director Lowry responded that the tax base
assumes a 5% increase in wages and benefits each year. Councilor Hunt
advised he wanted to make sure the City was getting "lean and mean." He
advised he was not convinced that cutbacks had been made in every place
possible.
Councilor Scheckla noted concerns with the Island areas which are not part
of the City but are planned to be brought into the City in 1995. He noted
these areas would not get to vote on the tax base measure. He advised he
did support the Police Department request for the tax base.
Councilor Hawley advised she agreed with staff recommendation that the
City should go out for a tax base election in November. She said she had
confidence that Department Heads had put together a good presentation
and noted the proposals were in keeping with past Budget Committee
discussion. She said the timing was good for going out for such a measure
and was concerned about the loss of State-shared revenues.
Councilor Rohlf advised he was generally in support of the tax base, but
was not absolutely sure about the numbers presented. He noted there
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PACE 8
were concerns expressed by other Councilors, and thought it would be best
to resolve those issues. He recommended more time be given to address
concerns. He requested the issue be set over to August 30, 1994.
Interim City Administrator Monahan advised the staff could respond to
questions and have information available to Council on August 30.
Mayor Schwartz noted he was searing on the City Council five years ago
when the last tax base was approved by the voters. Ovor that five year
period, the City Administrator was instructed to hold an employee cap and
operate within that cap. The City has held to the cap while addressing
" service level issues. The organization has become lean over this period of
time. He commended the City. He noted the importance of placing the tax
base on the ballot this November because of the budget process. If the tax
base is not approved in November, the City would be looking at curtailment
of City services. Mayor Schwartz urged Council to present any questions
they have to the staff so that any outstanding issues can be resolved.
Council consensus was to set the hearing over to August 30, 1994.
Council meeting recessed at 9:11 p.m.
Council meeting reconvened at 9:28 p.m.
7. PUBLIC OPPORTUNITY TO COMMENT - CAPITAL IMPROVEMENT PROJECT
PRIORITY LIST
a. City Engineer Wooley reviewed the staff report for the 1994 - 2001 Capital
Improvement Program. He noted that two draft programs were contained
in the Council packet. The first attachment was considered by the Planning
Commission on August 8, 1994. After discussion, the Commission
recommended approval of the CIP as presented in Attachment No. 1. On
August 9, 1994 the Council decision was to proceed with the project at
130th/Winterlake. In order to proceed, funding needed to be added to the
CIP. Attachment No. 2 represented the staff recommendation for revising
the CIP to include the 130th/Winterlake project. City Engineer Wooley
reviewed Attachment No. 2 and the alterations in the priority of funding from
the Planning Commission recommendation.
In response to a question by Councilor Hunt, City Engineer Wooiey advised
the projects proposed for funding would be done by current funding
sources. The program assumes no bond measures.
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 9
In response to another question by Councilor Bunt with regard to dollars for
pedestrian facilities, City Engineer Wooley advised the program presented
to Council was the product of working with the CIT's. After the
Park/Watkins funding for pedestrian improvements of $122,000 with the use
of gas tax money, $50,000 per year is shown for pedestrian improvements.
($122,000 Park/Watkins in 1998-1997; pedestrian improvements
Park/Watkins $38,000 in 1997-1998; and $50,000 for each year through
2001, commencing with the 1998-1999 budget year.)
Councilor Rohlf questioner the 130th/Winterlake connection and its
prioritization on the streets project CIP. City Engineer Wooley noted this
project was eligible for TIF funds, noting there would be a need for design
work, technical review, and a wetland review. Councilor Rohlf asked
questions about which projects were bumped further down the list because
the 130th/Winterlake connection was added. City Engineer Wooley
responded there were projects at both Greenburg and Walnut which were
moved farther down the list.
City Engineer Wooley responded to Councilor Scheckla's question about
where the 130th/Winterlake connection was prioritized. He noted the staff
report stated that "construction has been shown in the priority schedule
originally recommended by the Planning Commission in June." In addition,
Mr. Wooley recommended that "due to the great public interest in the 130th
project, I am recommending that design proceeds in the current fiscal year.
The design work will include the review of alternatives to minimize traffic and
wetland impacts. The schedule allows more than a year for design work,
including citizen review, before construction would be authorized on the
130th/Winteriake connection".
b. Open Public Comment:
Doug Smithey, 11398 SW Ironwood Loop, Tigard, Oregon, 97223 - Mr.
Smithey noted he supported the staff's recommendation. He also noted his
support for the purchase of the parks as outlined in the staff
recommendation, noting the significance and importance of the purchase
of these parklands.
Gene McAdams, 13420 SW Brittany Drive, Tigard, Oregon, 97223 - Mr.
McAdams thanked the Council for their vote with regard to the
130th/Winteriake connection. He noted the fact that the Summerlake Park
was a community park and referred to the "solicitation for votes" for the
park bond measure, wherein the City said that the park was a community-
wide park. He urged Council to act in a responsible, methodical way and
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 10
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referred to commitments made previously with regard to the
130thnterlake connection.
Bob Pavlukovich, 12345 SW 128th, Tigard, Oregon, 97223 - Mr. Pavlukovich
noted he agreed with Mr. McAdams. He advised that with regard to the
130th/Winteriake connection, the long-time residents of the City wanted this
c°.onnection. He noted it was difficult to get people to become active in
support of issues that were promised years ago. He stated that access
was needed. He advised there would probably be very little impact to the
wetlands. With regard to concerns for safety of the children in the park
because of the increased traffic, Mr. Pavlukovich advised "parents need to
be responsible for their children." He did not agree there was a mistake in
the Comprehensive Plan.
Ron Wridge, 12399 SW Winteriake, Tigard, Oregon, 97223 - Mr. Wridge also
was in support of the 130th/Winteriake connection. He noted concern for
safety of people who used Brittany Drive, and stated there was support for
the connection. He noted most of the opposition was from the north side
of the park. He advised that if Council delayed action on the connection,
it would put residents on Brittany Drive "at a risk." He noted he was
involved because he cares about the neighborhood and safety of the
children.
Judy Fessler, 11180 SW Fonner Street, Tigard, Oregon, 97223, noted her
concerns with the funding and timing of the Burnham right-of-way and the
widening of Main, as well as the purchase of a traffic signal two years
following. There was some discussion on this issue, with it being noted that
Council had visited with s Downtown Merchants Association representative,
and it was Council's understanding the businesses supported the
improvements to the downtown area.. Alts. Fessler suggested Council re-
visit this with regard to prioritization. In addition, Ms. Fessler urged Council
to keep the lines of communication open with projects planned near the
Walnut Island area. She noted citizens in the Walnut Island area should be
asked for their input.
During discussion on the downtown area and the improvements around
Main Street, Councilor Scheckla asked if anyone had followed up on the
idea of asking the railroads to combine so that there was only one railroad
going through Tigard. City Engineer Wooley explained this has been looked
at in the past. There were difficult legal and process problems. He advised
that two or three railroad lines use the space; if they were to consolidate,
it would create a landlord situation which was not well received by any of
the railroad companies.
CITY COUNCIL MEETING MINUTES - AUGUST 23,119-94 - PAGE 11
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Mayor Schwartz also referred to light rail and the fact that it is not known
at this time how this would affect the need for rail lines.
Carole Krieger, 11910 SW Greenburg Road, Tigard, Oregon, advised she
was on the Citizen's Committee on Natural Resources. She supported the
acquisition of park land as presented in the Capital Improvement Program.
Hal Keever, 9795 SW Ventura Court, Tigard, Oregon, 97223. Per. Keever
urged Council to move forward with the acquisition of the parks as
proposed. He noted area within the UGI3 available for good parkland was
dwindling. He urged Council to invest in the future and approve the park
acquisitions.
Greg Gerking, 11149 SW Eschman Way, Tigard, Oregon, 97223. Ms.
Gerking noted concerns about prioritization of the projects, and requested
clarification of the process. She also advised that 130th/Winterlake
connection should be scheduled last. She referred to "f iedeman/Walnut
improvements which she felt should be scheduled ahead of the
130th/Winteriake connection, noting this would have great safety benefits
y and would be more beneficial than the 130th/Winterlake connection.
Bob Hosek, 13045 SW Tamara Lane, Tigard, Oregon, 97223, asked
questions regarding the prioritization in the CIP. He questioned when the
parking facility at Summerlake Park would be built, and was advised the
project had been awarded and construction was expected this fall. Mr.
Hosek advised he had concerns with the connections through the
Summerlake Park area, noting it would alter the aesthetic quality of the park,
and accelerate traffic through the area. He noted Summerlake Park was a
community park, but this did not "equate to access." He noted that by
granting easier access, this may create problems to the area.
C. Council Discussion:
Councilor Hunt advised he would be voting in favor of the staff proposed
CIP; however, he was dissatisfied with the timing of the pedestrian
improvements. In addition, Councilor Hunt noted that after discussion at
the last meeting, there should be a fence around the Summerlake Park area
to protect the children playing in the park. He questioned whether there
were any funds available to construct this fence as soon as possible.
Mayor Schwartz noted there was $60,000 in the park levy reserve. He
advised this should be reviewed in the capital expenditure program.
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 12
IVA&
Councilor Rohlf questioned why the 130th/Winterlake connection was
placed so high on the priority listing, when it was so controversial.
Councilor Hunt noted he would rather go ahead with the 130th/Winterlake
connection, commenting that placing it further down on the list would
represent a delaying tactic.
Councilor Hawley questioned the prioritization of the 130th/Winteriake
connection, noting that other projects could be moved up which would be
more important in terms of benefit to the City; i.e., Wainut/rIedeman
intersection.
Councilor Rohif advised the 130th/Winteriake connection seemed to be
artificially placed on the priority list.
Mayor Schwartz advised he favored the 130th/Winteriake connection as
proposed, noting that as long as this street was on the list, it would be an
issue which would "fester."
Councilor Rohlf said that if there were other projects that would be of benefit
to the entire city, why make the entire city suffer because of a prioritization
which may not be as important for safety or other reasons.
Councilor Hunt offered that he thought the people on Brittany Street would
say they also have a safety issue and that this street connection should go
forward.
Councilor Hawley said the 130th/Wirrterlake connection needed to be lower
on the priority list.
Council debated the merits of moving projects on the priority list. Curing
the discussion, City Engineer Wooley responded to Council inquiries, noting
that the capital improvement project list was reviewed annually. In addition,
the list could be altered in the middle of the year. In response to a question
and concern from Councilor Scheckla, City Engineer acknowledged that if
projects were stopped in the "middle", there would probably be some
additional costs because of that.
Members from the audience were allowed to participate in the discussion.
A question from the audience was that if there were no opponents to the
other improvements as listed, why not move those up higher on the list?
Mayor Schwartz noted that all projects on the list were important and should
be scheduled. He advised, in his opinion, the connection for
CITY COUNCIL MEETING MINUTES - AUGUST 23,1994 - PAGE 13
gal
IN r,12111i FARE= mi
imam
130thnterlake was a long-term plan and had been scheduled in the
Comprehensive Plan.
Motion by Councilor Hunt, seconded by Mayor Schwartz, to approve the
Capital Improvement Program as presented by staff.
There was a tie vote on the motion, with Mayor Schwartz and Councilor
Hunt voting "yes", and Councilors Hawley and Rohlf voting "no." Councilor
Scheckla abstained from voting, noting he would like to see a compromise
worked out on this issue.
Councilor Rohlf reviewed the list and suggested changes, which included
moving the Greenburg projects and also possibly moving the Walnut project
higher on the list.
Councilor Hawley also noted she agreed that Walnut Island people should
be involved.
Councilor Hunt indicated he was not in agreement with Councilor Rohlf's
suggested changes.
Motion by Councilor Hawley, seconded by Councilor Rohfti, to alter the
projects as listed on Page 16 of the staff report; she suggested that the
Bonita Road (Fanno Creek to 72nd) and the two 130th Avenue projects be
switched. (Bonita Road would then be scheduled for 94-95 and the two
130th Avenue projects would be moved from 94-95 to 95-96).
Motion received a tie vote, with Councilors Hawley and Rohlf voting "yes",
and Mayor Schwartz and Councilor Hunt voting "no." Councilor Scheckla
abstained.
There was further discussion, including clarifying questions about making
sure projects were completed once they are started. City Engineer Wooley
advised Council is ultimately the decision-making body with regard to
project priorities and construction. Councilor Scheckla asked clarifying
questions with regard to the neighborhoods being able to review the
projects before they are started. Permitting processes would need to be
followed as well.
Motion by Councilor Hunt, seconded by Councilor Scheckla, to accept the
Capital Improvement Program project as presented by staff.
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 14
Motion passed by a majority of Council present. (Mayor Schwartz, and
Councilors Hunt and Scheckla voted "yes;" Councilors Hawley and Rohlf
voted "no."
After the Council vote on the motion, there was discussion from the
audience with regard to appeal options on the 130th/Winteriake connection
issue. City Attorney Beery clarified the citizens did have an initiative process
available to them to ask voters of Tigard to vote on an issue. There were
also opportunites for input and requests for review at various steps the City
must follow in order to construct the 130th/Winterlake connection.
S. NON-AGENDA ITEMS
• Homeless Task Force Resolution - Interim City Administrator Monahan
reviewed the contents of the Homeless Task Force Resolution which was
presented to Council for their approval. He advised this resolution
represents the framework for creation of the Homeless Task Force. The
resolution was intended to reflect the Council direction to form such a task
force at their meeting of August 16, 1994. There was brief discussion.
Motion by Councilor Hawley, seconded by Councilor Rohlf, to approve
Resolution No. 94-38:
RESOLUTION NO. 94-38 - IN THE MATTER OF THE CREATION OF A
HOMELESS TASK FORCE FOR THE CITY OF TIGARD
Motion was approved by unanimous vote of Council present. (Mayor
Schwartz and Councilors Hawley, Hunt, Rohlf, and Scheckla voted "yes.")
• Discussion on the City Administrator Process.
Councilor Hunt advised it had been his intention to discuss this itern;
however, it appeared from earlier conversations with individual Councilors
that there was not sufficient support to alter the process. Therefore,
Councilor Hunt said he did not wish to pursue the issue.
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 15
WEEMMM
ME=
9. EXECUTIVE SESSION: Cancelled
10. ADJOURNMENT: 11:40 P.M.
Attest: Catherine Wheatley, City Reco er
r, City of Tigard
Date: ia-7
h:\rowrd9r\comQ8W.94
CITY COUNCIL MEETING MINUTES - AUGUST 23, 1994 - PAGE 16
117110 1
COMMUNITY NE PAPER , IN .~2204gpTT 7 9 s 3
PHONE (503) 684-0360 Notice
P.O. BOX 37BEAVERTON. OREGON 97075 G1~~ OF
Legal Notice Advertising
agestdas iay be tibtaaned from t&e C;#Ey Remorder, 13125 ,~.W., 11a)l.
iw,
pity of Tigard ® ❑ TearsheetNotice BodeTF4g=.7223;byealiing639171,
13125 SW Hall Blvd.
® ❑ Duplicate Aff idavit~T~~; lt)515 i
cTigard,Oregon 97223 k Q~
b 31= HALL FaQMYARO
Study M ig (Tb,n Hall Cor if rzn a Rc*o n) (6:30 P.M.)
AFFIDAVIT OF PUBLICATION Agenda Review "
STATE OF OREGON, )ss i : Busia~m 1!~eeeting (Town kiall) ;30 :P 1J1.)
COUNTY OF WASHINGTON, )
Kathy Snyder Fro ian~ataaas - Neighbors P ika. the Difference Day,"
1, timber 13,1394
being first duly sworn, depose and say that I am the Advertising
Times
_ d-T 1a-a n ,
Director, or his principal clerk, of the m;gax
newspaper of general circulation as defined in ORS 193.010
a F
and 193.020; published at ^1 iaard in the Public T~Iearing Co¢tsisrdratjo of ,a C!tp Tax Dps,e cry the
gresai ccun d tats; that the ltioveneber 8, i9~18altot
af business Mtg.
City Couni
a printed copy of which is hereto annexed, was published in the bl c Opportunity to Comment - \.u~lilzd Isnm. ernent Proj=
- Pationty last -
entire issue of said newspaper for DITE successive and
L l Co tract Review Board e tiflg '
consecutive in the following issues:
Executives Session: The Tigard City Council may go into
August 18 1994 ExertUtive Session udder thd provisio s'of,OR.S $92.6 (1) (d),
(e): ff) auk (h) to diseuss laboa re)atioias,'-aeai prop,_;i'ty,
tr atsactlt)t ,.exeitipt public records and cmenoad p~ntais7g
UP,
EM Issues,'
=933 Publ sh August I8,4W
Subscribed and sworn to a re me this 8th day of August r OFF-IC;AL SEAL
x ROBIN A. BURGESS
NOTARY PUBLIC - OREGON
Notary Pu for regon Comwls"?i0N NO. 024552
~dY CO!/,61ISrIC+i EMPIRES IdAY 18,1997
My Commission Expires:
AFFIDAVIT -
1111 Ill 1§11 10131112 llll
Is I
COMMUNITY NEWSPAPERS, INC. Legal
P.O. BOX 370 PHONE (503) 684-0360 Notic® TT 7 9 7 5
BEAVERTON, OREGON 97075 RECEIVED
Legal Notice Advertising
AUG 2 2 1994
~Cit Y ® 13 Tearshest Notice
of Tigard CITY OF TIGARD.
013125 SW Hall Blvd. ® ❑ Duplicate Affidavit
Tigard,Oregon 97223
o ® Cal,IN Q` Y TeAX BALPj M T 4
j. The Tig&M:Cky Council will hold a puz is 3.ea%rt y q71 Aesday;`'Aragiast
AFFIDAVIT OF PUBLICATION
23,1994, at 7:30 P.M.-at ttte i City Nail, loin mall Rodni, 4312.5,,-.
STATE OF OREGON. S: W. nalltiita$cvarcl,'Tigsvd;,Oxc n, to conside s~br ift~ng tie £lte $eg
COUNTY OF WASHINGTON,)as' vofwrs of d;s City of .Tigard the question of cstabldiing;a ~°v.;tax bs
Kathy Snider beginstang ~rrfiscal;yeat 1g9 9't treliminar es~iptcs itadfcafe s
1,
being first duly sworn, depose and say that I am the Advertising promised t~c;i ase 41f S1+056,00tt u!ould ~~splt iii a i t tat8 ;&2 8 t
Director, or his principal clerk, of the Tigard-Tualatin Times 51+00€ Amy irtterestedip„ r~son lt8y.aplt~xr and be t~..a~d gs3~ as
ainst e
dy
a newspaper of general circulation as defined in ORS 193.010 piopQSa4 Any-written, to kmonydill k~ filcrr:,vi[F~ tie City R rder.
and 193.020; published at Tigard in the
aforesaid county and state; that the TT797 -Publish Au t•11,-A gus'-&18 1994
City Tax Base Election
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for TWO successive and
consecutive in the following issues:
August 11,18,1994
Subscribed and sworn t fore me this 18th day of Au us
, OFFICIAL SEAL
ROSIN A. BURGESS
NOTARY PUBLIC - OREGON
Notary P is for Oregon C04949.:SGION NO. 024552
1MY COtdti1I551GN EXPIRES MAY 16,1997
My Commission Expires:
AFFIDAVIT
.z.
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor..& City Council
FROM: Cathy Wheatley, City Records
DATE: August 19, 1994
SUBJECT: supplemental Packet for the August 23, 1994 Meeting
Enclosed please find the follow item for your August 23, 1994
meeting:
Revised Agenda (Deletes items for Study Session and the
Sheriff's presentation on the jail levy which have been
rescheduled to August 30, 1994)
• Consent Agenda 5.1 - Minutes for July 26, 1994 Council
Meeting
• Agenda Item No. 6 - Staff Report for the Public Hearing
on a Proposed Tax Rase for the November 6, 1994 Election
• Agenda Item No. 7 - Memorandum from Randy Wooley to Bill
Monahan Regarding Washington County's MSTIP-3.
cwc0S19.94
MEM,
!I X'11
yNp{r~ksypi7aLy'"(`~ a P:.,C.r ao /gppp`~ "2. ~;'+9 p3q~ ~•y ■er~~ wp !¢4
f.1L0'""*-0 T rYV~'1R E91{iYPi 1 I+TPiP1l' I I.1
(Limited to 2 minutes or less, please)
Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on
_ other issues not on the agenda, but asks that you first try to resolve your concerns through staff.
Please contact the City Administrator prior to the start of the meeting. Thank you.
STAFF
NAME & ADDRESS TOPIC CONTACTED
n O SGT Q
oq n o rs. 4
wofDepending on the number of person wishing to testify, the Chair of the Council may limit the amount
time each person has to speak. We ask you to limit your oral comments to 3 - 5 minutes. The Chair
may further limit time if necessary. Written comments are always appreciated by the Council to
supplement oral testimony.
'L'. r~5,a.,'s::5:.tk"'...
.r6?Bs:fS ~ ' i
PUBLIC HEARING - CALLING OF A CITY TAX SASE ELECTION IN THE CITY OF TIGARD,
OREGON ON NOVEMBER S, 1994
PLEASE SIGN IN TO TESTIFY ON THE ATTACKED SHEETS
Ask
PLEASE I?BINT
Proponent - (Speaking In Favor) Opponent - (Speaking Against)
® ~e,~ e c( c id rrn s
-Addrew 1-3 4 a d , t-Rl , io1 rt 't a t,t d Tess
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Ad-dress Name vW Add real Name Name
Address Address
Name Name
Address Address
Name Name
dress Address
Name Name
yeas ress
-dd
Name Name
Address Address
d~
Depending on the number of person wishing to testify, the Chair of the Council may limit the amount
of time each person has to speak. We ask you to limit your oral comments to 3 - 5 minutes. The Chair
may further limit time if necessary. Written comments are always appreciated by the Council to
supplement oral testimony.
,fig 99'
ua't-Ga7j
PUBLIC OPPORTUNITY TO COMMENT - CAPITAL. IMPROVEMENT PROJECT PRIORITY LIST
PLEASE SIGN IN TO TESTIFY ON THE ATTACHED SLEETS
y
11 111,110111111 111!! 11
JIM
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PL PRINT
Proponent - (Speaking In Favor) Opponent - (Speaking Against)
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ec~z
AUG 11 1994
Lia-~~~ see
THIS IS A PROPOSAL MADE TO THE TIGARD CITY COUNCIL
THE NEIGHBORS ON 129TH, WISH TO MAKE A PROPOSAL ON WAYS TO CONTROL
VEHICULAR TRAFFIC, EXCEPT FOR EMERGENCY VEHICLES. AT THE CURRENT TIME
THERE IS A BARRIER WHICH PREVENTS THE FLOW OF TRAFFIC. WHEN THE
PROPERTY AT 12942 S W WALNUT IS SUBDIVIDED, WE HAVE BEEN INFORMED THE
BARRIER WILL COME DOWN. THIS IS OF GREAT CONCERN TO ALL THE RESIDENT'S ON
`129TH.
REASONS FOR NOT REMOVING THE BARRIER ARE AS FOLLOWS:
THE SITE DISTANCE ENTERING WALNUT FROM 129TH IS HAZARDOUS TO SAY THE
LEAST. T6 SERE .S A HILL ON THE WEST END OF WALNUT WHICH MAKES IT DIFFICULT
TO SEE THE TRAFFIC COMING BEFORE IT IS THERE. IT IS A TERRIBLY BLIND AREA.
IF 129TH IS OPENED TO THRU TRAFFIC, THIS WILL MEAN BOTH IMH LAID 129TH
TRAFFIC WILL BE TRYING TO ENTER WALNUT RAPIDLY, COMPOUNDING CURRENT
TRAFFIC PROBLEMS. IF 129TH IS OPENED, MOTORISTS MAY USE IT INSTEAD OF 12M.
SUCH A DRIVER ATTEMPTING TO LEAVE MTH ARID ENTER WALNUT EAST BOUND, IS
FACED WITH A DOUBLE-BLIND SITUATION. HE HAS TO ACCOUNT FOR RAPIDLY
MOVING WEST BOUND TRAFFIC WHILE REMEMBERING, (OR FINDING OUT) THAT EAST
BOUND TRAFFIC WILL DISAPPEAR FOR APPROXIMATELY 9 t®1® SECONDS, WHEN
COMING TO THE BASE OF THE HILL. WE BELIEVE THIS IS AN INVrrATION FOR
DISASTER.
TO PREVENT ENDANGERING THE CARRIERS, THE POSTMASTER ASKED US TO MOVE
OUR MAIL BOXES FROM THEIR PREVIOUS LOCATION ON WALNUT, TO IN FRONT OF
OUR HOMES, THEY FELT IT WAS TOO HAZARDOUS FOR THE MAIL CARRIERS TO STOP
AT THE TOP OF THE HILL TO DELIVER OUR MAIL POSTAL VEHICLES RAN A RISK OF
BEING STRUCK BY OVERTAKING TRAFFIC DUE TO POOR VISIBILITY.
TRAFFIC HAS MORE T14AN DOUBLED ON WALNVr 2114Cre 7MG AREA FROM 4367W TO
129TH WAS DEVELOPED. NOW WE HAVE A NEW ROAD OPEN TO WALNUT FROM BULL
MT. AGAIN THE TRAFFIC FLOW HAS INCREASED, MAKING IT MORE DIFFICULT TO
ENTER WALNUT FROM 128TH AND 129TH. WE UNDERSTAND THE NEED FOR
EVERYONE TO SHARE IN THE TRAFFIC BURDEN, BUT THE BENEFIT OF OPENING 129TH
IS OUTWEIGHED BY THE RISK OF SERIOUS ACCIDENTS OR INJURIES.
THE D AY8 OF TI4E END TWO HOMED ARE WITHIN 20 FEET OF WALNUT.
INCREASED TRAFFIC WILL MAKE IT DANGEROUS FOR THEM TO ENTER OR EXIT THEIR
DRIVEWAYS.
THE MAJORITY OF NEIGHBORS PURCHASED THEIR HOMES ON 129TH BECAUSE THEY
WANTED A SAFE STREET FOR THEIR CHILDREN. THE BARRIER AFFORDED THEM THIS
OPPORTUNITY.
11
.ti
WE UNDERSTAND THE CI'TTS NEED FOR NEIGHBORHOOD ACCESSBILrM WHICH IS
WHY WE HAVE DRAWN UP THESE OP71ONS TO MAKE 129TH BOTH SAFE AND
ACCESSIBLE.
PROPOSED OPTIONS TO MAILING 129TH A THRU STREET:
1. RETAIN BARRIER AS IT CURRENTLY STANDS
2. INSTALLING A GATE THAT CAN BE OPENED FOR EMERGENCY VEHICLE
3. INSTALLING POSTS AND CHAIN WHICH CAN BE DROPPED WHEN NEEDED
4. CURB CUT ISLAND ACROSS ROAD
THIS PROPOSAL IS RESPECTFULLY SUBMro7ED BY THE 129TH SUB COMMrTTEE OF CIT.
RON MURPHY
CATHY MURPHY
HAZEL SELLIKEN
JOE WIRTHLIN
WIRTHLIN
PAULINE PETERSON
DICK PETTERSON
PAUL LEONARD
DEBBIE LEONARD
NICK DURDEL
SHERI DURDEL
SAM MORRISON
TRACY MORRISON
MIKE SCHVEN
Ct3EAOH SCHVEN
BOB KEMPTER
LYNN KEMPTER
Cillill
U
Mir
JILL KIERNAN
TOM HANNAH
KAREN HANNAH
CARL KEMP
KAREN KEMP
PETE ANDERSON
JEN ANDERSON
BEN ®IBBAYAWAN
TONI ®IBBAYAWAN
KIRK SELLMAN
EILEEN SELLMAN
ommildl
AGENDA ITEM #
For Agenda of
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Budget adjustment for Chamber leadership seminar.
PREPARED BY: MEG DEPT HEAD OK CITY ADMIN OK
ISSUE BEFORE THE COUNCIL
A resolution appropriating contingency in the general fund for assisting the
Chamber of Commerce in the funding of a leadership seminar series.
STME RECOMMENDATION
Approve funding.
INFORMATION SUMMARY
The adopted 1994/95 budget for the general fund did not include the assisting
of the Chamber in the funding of a leadership seminar series. The Tigard
City Council has agreed to fund five scholarships and other costs related to
the Leadership Seminar series.
OTHER ALTERNATIVES C0NSIDERE11
None.
FISCAL NOTES
This adjustment. increases the Policy and Administration budget by $1,625 and
reduces General Fund Contingency by the same amount.
NEW
KEN UMMIM MEN=
S
PROCI. AT°ION
NEIGHBORS MAKE THE ICI ItENCE DAY
LEAS, volunteers provide a spirit of goodwill that multiplies in value
when each neighbor reaches out to assist another; their time and assistance
can't be measured in basis of dollars; and `
SEAS, vohmtews throughout the city donate their time to as wide
variety 'of human service programs such as lousing for low income
citizens, the disabled and the homeless;, shelters for battered women and
children; facilities for alcohol and drug rehabilitation; senior centers, and
programs for child abuse prevention, the developmentally disabled, and
literacy, and
WHEREAS, it is in the spirit of neighbor helping neighbor that Key Bank
of Oregon's employees are committed to serving the communities in which
they live and work; and, to show their commitment, these employees will
leave tFieir paid positions and collectively donate their time and talent to
a variety of hint service projects in communities throughout the state on
Tuesday afternoon, September 13;
NOW, THEREFORE BE IT RESOLVED THAT I, John Schwartz, Mayor I
of the City of Tigard, Oregon, do hereby proclaim Tuesday, September 13,
1944 as:
NEIGHBORS MAKE THE DEFFERENCE DAY
in Tigard and I urge all residents of Tigard to recognize, support and
commend these special volunteer.
Dated this ('j day of -t -L I t 1994.
IN WITNESS WRIMOF, I have hereunto set my hand and caused the
Seal of the City of Tigard to be affixed.
Z/L
Schwartz, Mayor
r City of Tigard
Attest:
y Recorder
'e
'.4y~^^~- L~ G :s" h~l'S 3 `i~r .'2 `j' 7 7 a. ~°ri.--'-'--- .,n,.~q, ~vq.a+a,•.--1P•r~?•,
gy~~ dx
xSr . Y^c~. f". .'#S h .per. k' su h .mom. ' *-Z
AGENDA ITEM # 5.3
For Agenda of August 23, 1994
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE ODOT Highway Bridge Replacement and Rehabilitation (HBRR.
Agreements
PREPARED BY: GAA DEPT HEAD OK CITY ADMIN OK kA41
ISSUE BEFORE THE COUNCIL
Approval of Highway Bridge Replacement and Rehabilitation (HBRR) agreements
with the Oregon Department of Transportation.
STAFF RECOMMENDATION
Authorize the City Administrator to sign agreements for HBRR funding.
INFORMATION SUMMARY
The HBRR agreements provide for the reconstruction of the Grant Avenue bridge
in 1995 and Tiedeman Avenue bridge in 1996. A maximum of 80% of the cost of
the bridge reconstructions will be provided from Federal Highway funds and
10% will be from ODOT funds. The bridge reconstructions will require
reconstruction of the road approaches. Realignment is also included for
Tiedeman Avenue. The agreements will only participate in a portion of the
approach and realignment costs. The total project cost is estimated to be
$1,570,000 and the City's cost is estimated to be $340,000. The agreements
require that design, bidding and construction be in accordance with Federal
and State guidelines.
OTHER ALTERNATIVES CONSIDERED
FISCAL NOTES
Funding is budgeted in the proposed 1994/95 and 1995/96 Capital Improvement
Program budgets.
AGENDA ITEM #
For Agenda of August _23,_ 1994
CITY OF TIGARD, OP.E GON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Dedication of reserve strips as right of way
PREPARED BY: John Hadley DEPT HEAD OK trr CITY ADMIN OK /eA
ISSUE BEFORE THE COUNCIL
Dedication of existing reserve strips as public right of way to allow
extension of streets.
STAFF RECOMMENDATION
Approval of the attached resolution authorizing the dedication.
INFORMATION SUMMARY
The Community Development Code required the dedication of reserve strips at
the temporary dead ends of street at the boundaries of new subdivisions.
When the streets are extended, it is necessary to dedicate the reserve strips
Pas public right of way.
Currently, four plats are being processed that involve the extension of
streets and require the dedication of the reserve strips in adjoining
subdivisions. Previous approvals by the Planning Commission or Hearings
Officer have authorized the street extensions.
The attached ordinance will authorize the City Administrator to dedicate the
reserve strips as public right 'of way so that the street extensions can be
completed.
OTHER ALTERNATIVES CONSIDERED
FISCAL NOTES
Johnrh\aug.ss
c
s'.
AGENDA ITEM # _5-5o-.
For Agenda of August 23, 1994
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Winterlake Drive Widening and Parking Lot Improvements
PREPARED BY: GAA DEPT HEAD OK CITY ADMIN OK h0Yy\ ,
ISSUE BEFORE THE COUNCIL
Award contract for construction for the Winterlake Drive widening and Parking
Lot Improvements project.
STAFF RECOMMENDATION
Award the contract for construction to the low bidder, Horizon Contracting,
a division of Fabricators Incorporated, and authorize the City Administrator
to sign the contract. Horizon Contracting has just completed a project in
Banks, Oregon and the Engineer in charge of the project was pleased with
their work.
40_============-==============INFORMATION SUMMARY
The project completes the widening of Winterlake Drive to full standards,
including curb, street trees in a 9' planter strip, and a 6' sidewalk, from
128th Avenue to the temporary turn around at the north end of Winterlake
Drive. The project also includes a 30 space parking lot opposite 129th
Avenue and an 8' asphalt path with a wooden pedestrian bridge between the
parking lot and the covered picnic area.
On August 11, 1994 five bids were received. The bid results are as follows:
Horizon Contracting, Salem $193,489.50
Moore Excavation, Portland $195,225.00
Kerr Contractors, Tualatin $198,258.00
Western Paving, Portland $202,236.00
Morse Brothers, Sherwood $210,700.00
The Engineer's estimate was $215,000
OTHER ALTERNATIVES CONSIDERED
FISCAL NOTES
OThe project is funded from the 1993/94 Parks SDC budget and was approved by
the Council on 4/26/94. The project cost is within the approved $218,000
estimated cost.
AGENDA ITEM #
For Agenda of 8/23/94
CITY OF TIGARD: OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE PUBLIC HEARING - TAX BASE ELECTION
PREPARED BY• DEPT HEAD OK - CITY ADMIN OK
e-jl~a
ISSUE BEFORE THE COUNCIL
Should the City of Tigard submit to the legal voters on 11/8/94 a ballot
measure to establish an updated tax base for the City.
STAFF RECOMMENDATION
Approve submittal of a ballot measure to the voters to update the tax base
which would result in an estimated increase of $.75/$1,000 of assessed value.
INFORMATION SUMMARY
Since 1980; the City has developed and operated on a series of 5-year
financial plans. At the beginning of each 5-year cycle, since 1980, voters
have approved a tax base for the 5-year period. June 30, 1996 is the end of
the current five year period.
The City is developing the next 5-year plan that will be implemented July 1,
1996. Tax base measures can only be presented to the voters at the Primary
and General elections of even numbered years according to state law. The
Tigard Budget Committee took action on Monday, July 18th to request the City
Council place a tax base proposal on the 11/94 ballot rather than wait until
May of 1996. If the tax base were to be approved in November this year, it
would be effective on July 1, 19961 the beginning of the next 5-year cycle.
The proposed tax rate has changed over the last month during discussions at
various levels. Following is an outline of those changes:
Date Discussion by Estimated tax rate
7/18/94 Budget Committee $.92/$1,000 AV (upper limit)
8/05/94 Staff Proposal $.83/$1,000 AV
8/16/94 Council Study Session $.75/$1,000 AV
As noted above, the City Council met on 8/16/94 to review the proposed tax
base. At that meeting the Council directed staff to bring back information
for a tax base proposal which assumes an estimated tax rate of $.75/$1,000 of
assessed value.
Attached is a resolution which, if adopted, would place the tax base proposal
on the 11/8/94 general election ballot for voter consideration.
Nil!
Attached is a resolution which, if adopted, would place the tax base proposal
on the 11/8/94 general election ballot for voter consideration.
Other attachments are:
• 8/18/94 memorandum responding to Council questions from the
8/16/94 study session
• 8/5/94 memorandum presented to Council at the 8/16/94 study
session
ALTERNATIVES CONSIDERED
1. Approve submittal of a ballot measure to the voters to update the tax
base which would result in an estimated increase of $.75/$1,000 of
assessed value.
2. Approve submittal of a ballot measure to the voters to update the tax
base which would result in an estimated increase of $.83/$1,000 of
assessed value.
3. Give further direction to staff (i.e., defer election to 5/96).
FISCAL NOTES
1. This proposal will result in the levy of an additional $2,050,000 in
1996/97 which will result in an estimated rate increase of $.75/$1,000
of assessed value. The general fund ending balance at the end of the
fifth year of the plan is estimated at $1,046,000.
2. This proposal will result in the levy of an additional $2,265,000 in
1996/97 which will result in an estimated rate increase of $.83/$1,000
of assessed value. The general fund ending balance at the end of the
fifth year of the plan is estimated at $1,045,000.
3. Unknown
le/taxbase.sum
son=
CITY OF TIGARD, OREGON
RESOLUTION NO.94--~
A RESOLUTION CALLING FOR AN ELECTION IN THE CITY OF TIGARD, OREGON ON NOVEMBER 8,1994, FOR
THE PURPOSE OF SUBMITTING TO THE LEGAL VOTERS OF THE CITY OF TI -AR THE QUESTION, OF
ESTABLISHING A NEW TAX BASE BEGINNING WITH THE 1996-97 FISCAL YEAR.
WHEREAS, the City Council of the City of Tigard, Oregon has determined thai a new tax base should be established
as authorized by Article XI, Section 11, Subsection (2), Oregon Constitution, in order to psrmit the proper operation
of City services and administration; and
WHEREAS, it is necessary to submit the question of establishing a new tax base to the legal voters of the City; and
WHEREAS, ORS 310.402 requires that tax base elections be held only at regular statewide general or primary
elections.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
Section 1. The City Council of the City of Tigard hereby certifies that they have complied with the requirements
of ORS 310.180 to 310.188. The City has participated in the tax coordination process and has held
the special public hearing required by ORS 310.186(1) on July 26,1994.
Section 2. An election is hereby called in and for the City of Tigard, Washington County, Oregon, for the
purpose of submitting to the legal voters of said City the following question:
CAPTION: ESTABLISHES AN UPDATED TAX BASE FOR THE CITY OF TIGARD
QUESTION: Shall the City of Tigard be authorized a tax base of $6,841,000 beginning July 1,1996?
SUMMARY: Since 1980, the City has developed and operated within 5-year financial plans. June 30, 1996 is the
end of this 5-year period.
If approved, the proposed tax base will take effect July 1, 1996 and allow the City to:
Add Police personnel to maintain:
• Call and response investigations
• Neighborhood Watch and patrol
9 Drug and traffic enforcement
School Resource Officers.
• Add full-time gang enforcement to Police Seovices.
RESOLUTION NO. 94-
Page 1
memo=
Maintain current level of Library Services including:
• Senior citizen outreach programs
O Children's story times and activities - - -
u Reference service during all open hours
• Open 7 days a week and 4 evenings.
Provide support in Fleet and Grounds Maintenance and Customer Service.
Maintain stable funding for other current city-wide services.
The proposed tax base is estimated to result in a tax rate increase from $1.77 to $2.50 per $1,000
of assessed value. The City's current tax base is $4,267,990.
This tax levy is subject to the limits of section 11b, Article XI of the Oregon Constitution and the
revenues raised will be used for governmental purposes other than schools.
Approval of this measure would not reduce the property tax collections of other nonschool district
units of government available under the provisions of section 11b, Article XI of the Oregon
Constitution and implementing legislation.
The estimated tax cost for this measure is an ESTIMATE ONLY based on the best information
available from the county assessor at the time of estimate.
Section 3. Tuesday, November 8, 1994, between the hours of 7:00 a.m. and 8:00 p.m., is hereby designated
the date and time for holding the election for the purpose of voting on the measure as stated in the
above paragraph.
Section 4. The election will be conducted by the Washington County Elections Department, which department
shall establish polling places, precincts, and election boards for such election.
Section 5. The precincts for said election shall be and constitute all of the territory included within the corporate
limits of the City of Tigard.
Section 6. Pursuant to ORS 310.402, the county clerk for Washington County shall give notice of the election
as provided in the general election laws of the state.
Section 7. In compliance with ORS 251.345, the Mayor is hereby authorized to submit an impartial explanatory
statement for the Washington County voters' pamphlet on behalf of the Tigard City Council.
PASSED: This day of August, 1994.
Mayor - City of Tigard
ATTEST:
City Recorder - City of Tigard
RESOLUTION NO. 94-
Page 2
all
MEMORANDUM
CITY OF TIGARD, OREGON
TO: William A. Monahan, Interim City Administrator
FROM: Loreen Edin, Management Analyst
DATE: August 18, 1994
SUBJECT: Tax Rase Proposal - Council Public Hearing
The Tigard City Council held a study session on 8/16/94 to discuss the assumptions used in the proposed
tax base measure. At that meeting, Council requested additional information for their review prior to the
public hearing (scheduled for 8/23/94) and directed staff to reduce, across the board, the amount requested
in the tax base proposal from an estimated $.83 to $.75/$1,000 of assessed value. This memo is staff's
response to Council's questions and comments.
WHAT HAS CHANGED SINCE THE LAST TAX BASE ELECTION (1990)?
During the current 5-year financial plan, many changes have occurred within our community which affect the
type of service delivery required by the City.
Changes 1990-91 1994-95 % of increase
• Population served (city-wide night time) 29,650 32,959 11.2%
• (day time at !Mash. Sq. alone) 45,166 49,240 9.0%
• (Library service area) 34,000 45,000 32.4%
• Police - calls for service 37,979 51,127 34.6%
• Police - Part I and Part II crimes 3,779 4,506 19.3%
• Police - miles of streets to patrol 122• 141.7¢ 16.2%
• Police - number of vehicles per day (99W & 217 only) 127,305 151,553 19.1%
® Police - vehicle accidents responded to per year 704 1,253 78.0%
• Library - circulation 355,540 566,168 59.2%
• Library - staff: circulation 1:44,443 1:62,900 41.5%
• Library - volunteer hours 6,502 10,400 60.0%
Note: ' - OSP unable to respond to calls for assistance on Hwy. 217
The above figures only show the growth over the last four fiscal years. There will be two more years of
growth in population and service demands before a new tax base would be effective.
WON
y
PAGE 2OF5
TAX BASE PROPOSAL PUBLIC HEARING MEMO
AUGUST 18,1994
C17Y SERVICE QUESTIONS
Attached is a copy of a memo from the Library Director which will share additional information in response
to Council's questions from the August 16th Study Session.
In reviewing the attached memo, my memo from the 8/16 study session, and conversation with Council, I
continue to be impressed with the amount of fast growth Tigard has experienced. While there are a number
of projects currently in the approval process and ready to be built, staff believes Tigard will experience slower
growth in the future. The next five-year financial plan must not only address the increase in service requests
we are experiencing today, but then keep up with the service demand requests which will be increasing at
this slower rate of growth in the future.
In April, 1993, the City of Tigard conducted a community attitude survey entitled 'Tigard Talks". In that
survey, the following City services were the top four for quality of service:
9 Library
• Services to Seniors
• Police
Parks
The tax base proposal will provide support in all these areas to maintain the current level of service, or in the
Police Department to see a slight enhancement of services.
FACILITY SPACE CONCERNS
During the August 16th study session, the Council asked whether the addition of staff during the 5-year
financial plan (tax base) period would require the addition of facility space. Staff responded that it is more
important to add personnel now to address service needs utilizing existing City-controlled space.
It has been true for over six years that facility space needs must be addressed due to growth of the
community and the services the City provides. The addition of staff will continue to affect the space needs,
however, it will not have the effect of the "straw that broke the camel's back". Service demands continue to
increase with or without space constraints. Staff will continue to look for ways to reduce the impact through
various alternatives (rotating shift assignments, telecommuting, automated customer assistance, etc.)
Facility space needs must be addressed but at a later date. The City must be alert to space needs and,
when existing space no longer allows for efficient operation, effort will be made to address needs through
funding sources available at that time. Funding for this type of need has normally occurred through the CIP
program.
51111
Zilai
1, 111 111 11 M®RE :11 11
PAGE 3OF5
TAX BASE PROPOSAL PUBLIC HEARING MrMO
AUGUST 18,19.94
FINANCIAL ASSUMPTIONS
The assumptions used in preparing a long range financial plan are just that, assumptions based on the best
information at the time. The assumptions used to prepare this tax base proposal are based on the best
information available regarding population growth, traffic impacts, service demand increases, the status of
state revenue sharing funds, projected staffing and equipment needs, and announced changes in state and
federal law that would affect the City's budget.
As we discussed at the 8/16 Council study session, the assumptions are used to anticipate service delivery
impacts. The services that will be either maintained or enhanced by the approval of the tax base measure
are:
• Addition of Police personnel to maintain:
• Call response and investigations
• Neighborhood Watch and patrol
• Drug and traffic enforcement
• School Resource Officers.
• add full-time gang enforcement to Police Services.
• Maintain current level of Library Services including:
• Senior citizen outreach programs
• Children's story times and activities
• Reference service during all open hours
• Open 7 days and 4 evenings a week.
• Provide adequate support in Fleet and Grounds Maintenance, and Customer Service.
• Maintain stable funding for other current city-wide services.
Since the State of Oregon has recognized that long term financial plans may change as assumptions of
revenue and expenditures change, there is a legal process to review the City Budget once each year. This
is the time when the City Council, Budget Committee and Staff are afforded the opportunity to update the
assumptions used and adopt an operational budget for the next fiscal year.
An example of this is the future of state shared revenue. This is an assumption that is being made before
action has been taken by the State Legislature. All of the information sources today believe that state shared
revenues will be discontinued to cities in 1995. If this assumption changes with the unexpected continuation,
or partial continuation, of shared revenues after 1995, staff anticipates Council would extend the 5-year
commitment to the voters to six or more years based on the amount of shared revenues received by the City.
mom- HER= M=
L
PAGE 4OF5
TAX BASE PROPOSAL PUBLIC HEARING MEMO
AUGUST 18,1994
The proposed tax rate has changed over the last month during discussions at various levels. Following is
an outline of those changes:
Date Discussion by Estimated tax rate
7/18/94 Budget Committee $.92/$1,000 AV (upper limit)
8/05/94 Staff Proposal $.83/$1,000 AV
8/16194 Council Study Session $.751$1,000 AV
Staff has modified the financial assumptions reviewed by Council at the 8/16/94 study session. Council
direction was to reduce, across the board, the assumptions to arrive at an estimated $.75/$1,000 tax rate.
The changes made were as follows:
The staffing plan was modified by changing the hire date of any new
employee from a July 1 st date to January 1 st during each fiscal year. This
allows a 6 month savings of salary the first fiscal year of each hire. The
service impact of this change is considered acceptable in that
implementation of the staffing plan is only delayed by six months each year.
The General Fund CIP budget was reduced by an average of 5.8% each
fiscal year. This change may require a delay in some capital projects but
staff again believes this would have a limited impact on General Fund
operations.
Attached is a copy of the General Fund revenue and expenditure spread sheet for the current 5-year plan
and the proposed 5-year financial plan computed at an estimated tax rate of $.75/$1,000 of assessed value.
Also, attached is the staffing assumptions used to support the service levels listed in the proposed ballot
measure.
COMPARISON OF SURROUNDING JURISDICTION TAX RATES
The tax rates, on the following page, are estimates from the budgets adopted by the various cities for FY
1994/95. In order to properly compare all cities, the rate for Tualatin Valley Fire and Rescue must be
considered for those cities within TVF&R's area of service. Also shown is a projection of each City's 1996/97
rate including the TVF&R's rate where appropriate. The 1996197 rates are projected for each jurisdiction
using the assumption of a 7% increase per year in assessed value.
1 all Igig, 11
IyQ,
MINIMUM
Sam=
PAGE 5OF5
TAX BASE PROPOSAL PUBLIC HEARING MEMO
AUGUST 18, 1994
Cities of 94/95 Fire Total 96/97 Fire Total
similar size Rate Rate Rate Rate Rate Rate
Beaverton 4.08 4.08 4.36 4.36
Hillsboro 4.30 4.30 4.21 4.21
Lake Oswego 4.03 4.03 3.87 3.87
Sherwood 3.86 1.80 5.66 4.00 1.65 5.65
Tigard @ $35 138 1.80 3.58 2.50 1.65 4.15
Tigard @ $.83 1.78 1.80 3.58 2.58 1.65 4.23
Tualatin 2.19 1.80 3.99 3.29 1.65 4.94
Cities of 94/95 Fire Total 96/97 Fire Total
smaller size Rate Rate Rate Rate Rate Rate
Durham .67 1.80 2.47 .66 1.65 2.31
Icing City 1.69 1.80 3.49 1.55 1.65 3.20
As a reminder, the filing deadline for the ballot title with Washington County Department of Elections is
September 8, 1994. Should you have any additional questions, please advise.
Attachments: A - 8/17/94 memorandum from Library Director
B - $35 version of financial assumptions
A f~~,
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, Interim City Ad ' istrator ,
FROM: Kathy Davis, Library Directo
DATE: August 17, 1994
SUBJECT: Library Information for Tax Base Discussion
I have prepared this information to address two issues raised by Council at the
August 16, 1994 Study Session.
l S E : Method of determining staff needed to provide service at the Circulation Desk.
The Circulation Division is the library's most labor intensive work unit accounting for four
of the eight positions requested for the next six years.
Tasks performed at the Circulation Desk include:
• issuing library cards
® Collecting fines
• Assessing damages on materials
• Answering phones
• Searching the computer database for materials
• Checking a customer's record for other items
• Updating records with phone or address corrections
• Placing items on hold for customers
• Providing general information
• Checking out materials
There are tremendous fluctuations in the time each transaction takes from a few minutes
to 10 minutes or more.
To determine staffing needs in this area, I take the average transaction time, (6 minutes)
and divide it by the average number of items checked out by each customer (4). This
equals 1.5 minutes per item.
Since our annual circulation is a "hard" number, I can then multiply that by 1.5 to
determine how much staff time will be needed to handle that workload.
=s
Since some of the most time consuming Circulation Desk issues involve no actual check-
out of books, I have attached a sample of transactions observed at the desk on
August 17, 1994. In this time period, the average time per item was 1.25 minutes.
: The role of the library as a city service provider.
The Tigard library has approximately 31,600 registered users. While most people are
familiar with the library as a source for recreational reading and children's story programs,
our customers use library resources for a wide range of purposes.
• Finding jobs and changing careers
• Selecting a college
• Improving literacy and lifelong learning
• Developing better parenting skills
• Becoming informed about Tigard and its history
• Health information
• Financial planning
• Access to a variety of recreational opportunities
® Access to materials for seniors and the visually impaired
• Starting and running a business
• Home improvement and repairs
The library also serves the homeless with access to social service information,
recreational reading and the opportunity for free continuing education.
Parents who homeschool their children find the library an invaluable resource as do
families seeking genealogical information.
Three alternative high schools use the Tigard library regularly with their at risk teens. We
have professional staff available to help them access information whether for drug and
alcohol problems or career and education opportunities.
Citizens look to the library for access to new information technologies such as CD Rom,
computer databases and soon, the Internet.
in addition to providing service options to the public, the library also serves the City by
making information readily available on ordinance changes, annexations, tax base
elections, and other City business. Our Board members, Friends of the library, and 175
volunteers create a strong voice of city support in the community.
As the role of the modern public library becomes more complex, diverse, and automated,
we are committed to maintaining an excellent level of service for the almost 25,000 Tigard
residents that use their public library.
RANDOM OBSERVATION
12:57 p.m. - 1:17 p.m., August 17, 1894
2 workstations in ntinuous use (no lag time)
Station 1 Station 2
12
• updated record updated record
• discussed overdues added new contact name
• checked out! childrens • added new phone number
items on 2 cards checked out 2 items
1:02 1Q
• returned 25 items picked up items on hold
• discussed CD's • checked on customers hold
• paid fines on several items record
• discussed fairness of fines • checked new titles
• checked record on children's card checked out .2 items
• checked out 8 items
1:11 1,04
• new card issue • interlibrary Loans returned
• explanation of services
1:14
• "clean" check-out - 1 item
• service to elderly customer
that required some negotiation 10
because of hearing problem
• checked out 1 item • checked out _2 items
• discussed health of spouse with
staff
1.09
• sold used book
• checked out 1 item
Total Time: 30 minutes
Items Checked Out: 24
Time Per Item: 1.25 minutes
afty Of Tigard Revised 8/18/94
.75/1000 version Comprehensive Long Term Financial Plan
General Fund
DESCRIPTION ACTUAL ACTUAL ACTUAL ADOPTED EST EST EST EST EST EST
1991/92 1992/93 1993/94 1994195 1995/96 1996197 1997/98 1998/99 1999100 2000101
(Plan Year) 1 2 3 4 5 1 2 3 4 5
Beginning Fund Balance 1,865,330 2,210,835 2,745,000 3,000,000 3,042,117 2,263,587 2,864,732 3,001,831 2,854,703 2,166,216
Revenues
Property Taxes 3,446,323 3,761,694 3,917,369 4,161,900 4,359,298 6,512,547 6,894,299 7,399,171 7,843,121 8,313,708
Agencies 1,587,769 1,537,538 1,541,249 1,714,000 1,241,300 1,284,375 1,337,004 1,390,928 1,447,273 1,506,155
Fees & Charges 898,253 1,083,356 1,500,133 1,391,200 1,584,500 1,510,685 1,327,944 1,216,633 1,131,258 1,075,620
Fines 322,617 316,947 314,367 327,700 337,451 347,575 357,999 368,804 379,786 391,164
Franchise Fees 1,287,792 1,320,686 1,447,668 1,506,000 1,557,000 1,596,060 1,636,114 1,677,189 1,719,309 1,762,504
Interest 156,001 118,499 124,953 112,800 110,000 120,000 130,000 140,000 150,000 160,000
Other 128,271 97,990 28,520 27,000 27,200 22,266 22,334 22,404 22,476 22,550
Total Revenue 7,827,026 8,236,710 8,874,259 9,240,600 9,216,749 11,393,507 11,705,695 12,215,128 12,693,223 13,231,702
5.23% 7.74% 4.13% -0.26% 23.62% 2.74% 4.35% 3.91% 4.24%
Total Resources 9,692,356 10,447,545 11,619,259 12,240,600 12,258,866 13,657,095 14,570,427 15,216,960 15 547 927 15 397 918
Expenditures
Police 3,327,430 3,559,861 3,568,158 4,327,237 4,751,174 5,185,610 5,618,820 6,136,375 6,712,944 7,330,063
Library 784,081 819,929 967,780 1,116,731 1,216,908 1,293,916 1,408,70E 1,515,168 1,682,924 1,848,407
Social Services 50,000 50,000 51,000 54,000 56,160 58,406 60,743 63,172 65,699 68,327
Parks Maintenance 356,971 325,260 427,127 415,729 444,238 437,032 473,354 524,060 616,1,26 605,198
Total Community Sere 4,518,482 4,755,050 5,014,065 5,913,697 6,468,479 6,974,964 7,561,624 8,238,776 9,077,694 9,851,995
5.24% 5.45% 17.94% 9.38% 7.83% 8.41% 8.96% 10.18% 8.53%
Maintenance Services 69,046 74,765 87,821 233,236 254,491 273,334 281,059 290,154 297,034 314,851
Community Development 1,362,704 1,475,561 1,507,271 1,729,626 1,814,990 1,984,715 2,044,465 2,099,994 2,210,087 2,331,432
Policy and Administration 1,072,616 1,134,955 1,222,045 1,226,768 1,261,813 1,336,133 1,397,691 1,454,981 1,528,123 1,592,805
General Government 227,869 171,107 243,803 239,895 249,491 259,470 269,849 280,643 291,869 303,544
General Capital Projects 231,820 104,825 282,263 42,986 150,000 184,000 250,000 250,000 250,000 250,000 F
Total General Fund Exp 7,482,537 7,716,263 8,357,268 9,386,207 10199 264 11,012,615 11,804,689 12,614,547 13,654,807 14,644,627 3.12% 8.31% 12.31% 8.66% 7.97% 7.19% 6.86.% 8.25% 7.25% ~
Total @ 98°/O 9,198,483 9,995,278 10,792,363 11,568,595 12,362,256 13,381,711 14,351,734 P~
s
Ending Fund Balance 2,209,819 2,731,282 3,261,991 3,042,117 2.263.587 2,864,732 3,001,831 2,854,703 2166 216 1,046,184
''I lJ
E INVA101=11
MENEM I I
08/i 9194
City O and
Tax Base Proposal for November 1994 Ye 3 Ye 4
Yr 5
version Yr 1 Yr 2 1999/00 2000101
.75/1000 Yr 4 Yr 5 1996197 1997/98 1998!99
i 994/95 1995/98 185.50 185.50 185.54
18,.50 187.50 186.50
No F`~E Increases 187.50 869,000
FTE 0.31
Tax Base Proposed
7.50 10.50 13.50 16.50
Estimated Rate
1.50 4.50
Ponce Increase Only 897,000
New f: TE (3 per Year) 4.33
Tax Base proposed
3.00 3.88 5.25 7.63
Estimated Rate
0.50 1.75
Library Increase only 187,000
New FTE 0.07
Tax Base Proposed
Estimated Rata 1.00
0.54 1.40
Other 1.00 1.04
Group 1 00 1.00 1.50 2.44
New F3E 0.50 1.00 1.40
shops 0 i .00
City Administration 1.00 1.04
Total A 1.00 1.00 1.00
0.50 0.50 1 'OQ 2.00
Now FTE Group B 1.50 2.40
0.50 1.00
Customer services support
Parks Maintenance 2.50 3.50 4.00
Total B 0.50 1.50 2.00
Total other 97,000
4.04
Tax Base Proposed
Estimated Rate 202.38 207.75 2i 3.63
195.25 199.00
187.50 190. 4
Deed 2,050,040
Total F +'E's Prop osed 0.75 Pro Total Tax i'ticrease~ e p i of each year, the desired level
Total Estimates
eal instead of July ear.
ear in this pro D
®f the sixth year rather than in the fifth y
Because positions are hired at midy inning
of staffing of 215.50 is reached at the beg
MEMORANDUM
CITY OF TIGARD, OREGON
TO: William A. Monahan, Acting City Administra r' /
FROM: Loreend Edict, Pdianagement, Analyst
DATE: August 5, 1994
SUBJECT: Tax Base Proposal - Study Session Discuss n
COUNCIL ACTION ANTICIPATED ON 8116/94
8/16/94 is a Councl Study Session. The purpose of this meeting is to provide an opportunity
for Council to discuss with staff the assumptions used in the proposed tax base measure.
After Council review and comment, staff will prepare the official packet for the August 23rd
Public Hearing. This packet will be delivered to Council no later than Friday, 8/19.
BACKGROUND
Since 1980, the City has developed and operated on a series of 5-year financial plans. At
the beginning of each 5-year cycle, since 1980, voters have approved a tax base for the 5-
year period. June 30, 1996 is the end of the current five year period.
The City is developing the next 5-year plan that will be implemented July 1, 1996. Tax
base measures can only be presented to the voters at the Primary and General elections of
even numbered years according to state law. The Tigard Budget Committee took action on
Monday, July 18th to request the City Council place a tax base proposal on the 11194 ballot
rather than wait until May of 1996. If the tax base were to be approved in November this
year, it would be effective on July 1, 1996, the beginning of the next 5-year cycle.
TAX BASE PROPOSAL DETAILS
The design of the Council's Financial Plan in the past has called for a tax base increase
every five years. The reason this five year adjustment to revenues becomes necessary is due
to the fact that revenues normally do not grow as-fast as expenditures. Staff supports this
stable financial management plan and is recommending Council continue the long standing
policy of a five year commitment to the voters with the next tax base proposal.
The approval of the tax base proposal by voters would authorize the higher tax rate in fiscal
year 1996-97. The approval of each budget during the five year financial plan period would
continue to go through, the normal process. Staffing positions would still require Budget
Committee and City Council approval before hiring could occur.
EII,qANCIAL AS5 IONS
All rate estimates included in previous Council materials assumed an average increase in
assessed value of 5%. Recent information received from the Washington Country Assessor
predicts increasing values over the next several years at an average rate of 9%.
SIMMS
NMI
gi III & um
PAGE 2 OF 6
STUDY SESSION TAX BASE MEMO
AUGUST 5, 1994
Given Tigard's recent history of assessed value increase, it is believed that 9%a'I average
increase each fiscal year during the next five year plan period is too optimistic. Because the
rate resulting from any tax base increase is a critical issue to taxpayers and the Council,
we have changed the assessed value assumptions to an average increase of 7% per year.
It is believed that an average assessed value increase of 7% per year more accurately
reflects the growth in value Tigard is likely to experience. Therefore, all rate estimates
included in this packet are based on a 7% per year increase.
Following is a more detailed explanation of the financial assumptions used by staff to
prepare the various elements of the proposed tax base request which is shown on the
attached blue financial report.
MUM TAX BASE REQUEST $ .32/$].,000 AV
EXPENDITURES - Expenditures in FY 92/93 and 93/94 increased 4.5% and 7.3%
even when no new staff were added. The adopted budget for 1994/95 represents a
9.5% increase over the previous year because some new staff positions and equipment
were added. Expenditures are projected to increase over the next five year financial
plan period at an average rate of 4.9%. This assumes no additional staff and a 5%
increase in wages and benefits each year. Materials and services are assumed to
increase 4% per year.
REVENUES - Several important factors are included in the projection of revenues for
this next five year financial plan period.
1. The most important factor is the assumption that state revenues will cease to
be distributed to cities beginning in FY 1995/96. This represents nearly a 6%
decrease in general fund revenues.
There was a bill before the State legislature last session that would have
eliminated such revenues. In talking with legislators and the League of
Oregon Cities, the feeling is that such revenues will not be shared with cities
but directed to state programs. This occurrence seems even more likely since
no new state funding source bas been approved for schools.
While the status of state-shared revenues will not be known until the end of
the next legislative session (6/95), Tigard's financial plan takes a financially
conservative approach and assumes they will not be available beginning in FY
1995/96 based on legislators and League of Oregon Cities recommendations.
The loss of state-shared revenues is estimated at an average of $600,000 per
year over the next six years.
PAGE 3 OF 6
STUDY SESSION TAX BASE MEMO -
AUGUST 5, 1994
2. The next important factor in revenue projections is the assumption that
development revenues will fall over the next six years. The assumption is that
rising interest rates, the explosive development experienced over the last
several years and the growing scarcity of vacant property in the City will
contribute to the cooling off of development activity in the City. As a result,
development revenues are assumed to decline an average of 7% per year
beginning in FY 1996/97.
The. attached chart (Attachment #1) shows revenues as the solid line and
expenditures as the dashed line for the next six years (the last year of the current
five year financial plan and the full five years of the next proposed five year plan).
FY 1994/95 is used as the base year. The gap between revenues and expenditures
begins with the loss of state revenues and then widens each year as revenues grow
at a rate less than expenditures.
TAX BASE MINIMUM ADJUSTMENT REQUIRED - The tax base adjustment
needed to fund the minimum, no staff increase, alternative is $885,000 in 1996/97 or
$.32/$1,000 of assessed value.
This minimum request is depicted in Attachment #1 as the dotted line. The
minimum request funds normal increases in the existing operating budget and ends
the fifth year with just over $1,000,000 in fund balance in the General Fund.
Staff would recommend this be considered as the minimum tax base required. Any
other staff increases requested should be added on to this amount.
® POLICE INCREASE ONLY $ .37/$1,00® AV
The Police have a need to add three positions each year over the next six years (i.e.,
three positions the last year of the current five year financial plan and three positions
each of the five years in the new financial plan). The tax base needed to support this
staffing increase is $1,030,000 or $.37/$1,000 of assessed value in addition to the
n►inimum request mentioned above. Attached you will find more information on
exactly what this increased funding will buy in the law enforcement area
(Attachment #2).
® LEBRARY INCREASE ONLY $.09/$1,000 AV
The Library has requested the addition of 8 positions staggered over the next
six years. The tax base needed to support this staffing increase if $240,000 or
$.09/$1,000 of assessed value in addition to the minimum request mentioned
'Mal
F PAGE 4 OF 8
STUDY SESSION TAX BASE MEMO
40 AUGUST 5, 1994
above. Attachment #3 is information submitted by the City Librarian regarding this
request. This request as well as the minimum request above assumes renewal of the
County-wide WCCLS Levy.
This figure does not include a satellite branch of the Library nor the estimated 4.5
FTE that would be needed to run such an operation. If Council authorizes this
concept in the future, it is anticipated that it would have adequate funding through
WCCLS funds resulting from the increased circulation over a five year period.
As you can see, it is estimated that the increase in the tax rate would be $.32 to just
maintain current level of staff. If only increases in Police and Library were made to that
base rate, the total tax rate would be increased to $.78/$1,000 of assessed value. However,
that would not meet the other service demands anticipated in other departments funded by
General Fund dollars. It is proposed that an additional $110,000, or $.05/$1,000 of assessed
value is needed to fund staff requested to provide some support services resulting from
growth and the addition of personnel resulting from the tax base approval.
® OTHER. SUGGESTED CHANGES $.05/$1,000 AST
A. CITY ADMINISTRATION DEPARTMENT - The increase in FTE
in Police and Library will create an impact on both Human
Resources (.5 FTE) and Risk Management (.5 FTE). Currently
one clerical/technical position supports these two Divisions.
Existing workloads in both Human Resources and Risk
Management require one clerical/technical position in each area.
However, to date, FTE have not been added except on a
temporary basis. Additional personnel and the increasing
anticipated and known state and federal regulations on both
Human Resources and Risk Management will increase the service
demands for these two Divisions.
MAINTENANCE SERVICES DEPARTMENT - The increase in
FTE in the Police Department would add more police vehicles for
maintenance. Along with the increasing number of pieces of
equipment and the aging of the fleet, this would require more
staff in the Fleet Operations Section (1 FTE) by 1999/2000.
E. MAINTENANCE SERVICES DEPARTMENT - Properties
Division will need more staff to maintain parks, buildings,
streets, and other public property by 1998/99 (1 FTE). This
assumes no additional new parks. As Tigard's infrastructure
"ages" and population grows, more emphasis will be needed to
care for and maintain our resources.
11, 0106111 l: 1111:;~;!
IBM
PAGE 5 OF 6
STUDY SESSION TAX BASE MEMO
AUGUST 5, 1994
CUSTOMER SERVICE SUPPORT - With the City's population
expected to increase over 25% by the end of the next five year
financial plan, there will be an increase in public contacts (phone
calls, letters, etc.). These services require clerical support to
continue providing prompt response to the public. Also as
development activities become more complex (i.e., iufill occurs,
more sites are difficult to develop, and federal, state, and regional
regulations become more complex) additional help will be needed
to maintain the current level of service. This requires 1 FTE for
clerical support by FY 1996/97.
In total, the Tax Base proposal before the City Council provides funding for the continuation
of existing staffing and the addition of staffing in the areas mentioned above during the next
five year financial plan period. The total proposed increase is $2,265,000 which will result
in an increase in the estimated. tax rate of $.83/$1,000 of assessed value. The prior estimate
of $2,30®,000 has been reduced based on further detailed analysis.
COMPARISON OF SURROUNDING JURISDICTION TAR RATES
The following tax rates are estimates from the budgets adopted by the various cities for FY
1994/95. In order to properly compare all cities, the rate for Tualatin Valley Fire and
Rescue must be considered for those cities within TVF&R's area of service. Also shown is
a projection of each City's 1996/97 rate including the TVF&R's rate where appropriate. The
1996197 rates are projected for each jurisdiction using the assumption of a 7% increase per
year in assessed value.
Cities of 94/95 Fire Total 96/'97 Fire Total
similar size Rate Rate Rate Rate Rate Rate
Beaverton 4.08 4.08 4.36 4.36
Hillsboro 4.30 4.30 4.21 4.21
Lake Oswego 4.03 4.03 3.87 3.87
Sherwood 3.86 1.80 5.66 4.00 1.65 5.65
Tigard 1.78 1.80 3.58 2.58 1.65 4.23
Tualatin 2.19 1.80 3.99 3.29 1.65 4.94
Average 4.27 4.54
Cities of 94/95 Fire Total 96/97 Fire Total
smaller size Rate Rate Rate Rate Rate Rate
Durham .67 . 1.80 2.47 .66 1.65 2.31
Ding City 1.69 1.80 3.49 1.55 1.65 3.20
PAGE 6 OF 6
STUDY SESSION TAX BASE MEMO
AUGUST 5, 1994
As can be seen, Tigard's tax rate for 1994/95 is the lowest among the larger of the
neighboring communities. With the proposed tax base increase resulting in a $.83/$1,000
AV increase in the rate in FY 1996/97, Tigard becomes nearer the average of the larger
cities which is $4.54/$1,000 AST.
CONSIDERATION PROCESS FOR, PROPOSED TAX RASE FOR. 11/94 ELECTION
Staff has prepared a tax base proposal for an increase of $.83 per $1,000 of assessed value
to be effective on July 1, 1996. Following is a calendar showing the proposal consideration
process for the November election.
DATE ACTION
7/26 Council public hearing - received NO comments on governmental entity effect
of Tigard's proposed tag base increase
8/2 Council requests due to staff for information desired in tax base discussion
packet - none were received
8/9 Study session packet delivered to Council with more information about the tax
base increase proposal
8/16 Council study session to review/discuss tax base proposal details
8/23 Council public hearing to receive citizen comments on the proposed tax base -
Council consideration - 9/7 is the last date for Council action to approve or
deny filing tax base measure for 11/8/94 election
9/8 Deadline for filing ballot measure with Washington County for 11/8 election
Attachments #1 - Projections of Revenue I Expenditures in General Fund
#2 - Memo Regarding Police Personnel Needs
#3 - Memo Regarding Library Personnel Needs
IeJtazboae.ss
10
City and 08/05/94
Tax Base Proposal for November 1994
Yr 4 Yr 5 Yr 1 Yr 2 Yr 3 Yr 4 Yr 5
a`'s 1994/95 1995/96 1996/97 1997/98 1998/99 1999/00 200-0/01
` No FrE Increases
F-TE 187.50 187.50 187.50 186.50 185.50 185.50 185.50
Tax Base Proposed 885,000
Estimated Rate 0.32
Police Increase Only
New FTE (3 per Year) 3.00 6.00 9.00 12.00 15.00 18.00
Tax Base Proposed 1,030,000
Estimated Rate 0.37
Library increase only
New FTE 1.00 2.50 4.50 5.25 7.25 8.00
Tax Base Proposed 240,000
Estimated Rate 0.09
Other
New FTE Group A
Shops 1.00 1.00
City Administration 1.00 1.00 1.00 1.00 1.00 1.00
Total A 1.00 1.00 1.00 1.00 2.00 2.00
New FTE Group B
Customer Services Support 1.00 1.00 1.00 1.00 1.00
Parks Maintenance 1.00 1.00 1.00
Total B 1.00 1.00 2.00 2.00 2.00
Total Other 1.00 2.00 2.00 3.00 4.00 4.00
Tax Base Proposed 110,000
Estimated date 0.05
Total I°TE's Proposed 187.50 192.50 198.00 202.00 205.75 211.75 215.50
Total Tax Increase Proposed 2,265,000
Total Estimated Rate 0.83
mum=
s
Cat ~f Tigard C:7 en~~tr
e
anal p
o• ec~,ion-5 of Re'-veaj n.~a~d
I~r a r Revenues
r ~xpendltures
12,500,000
Rev Cf6
12,000000 - ~
I '
,1 1,500,000
11,OOO,OOO
i
10,500,000
10,000000
9,500,0QO i 99/00 00/O1 A
96/97 97f98 g8/99 ~
~
9,000,040 94/95 95f96 Fiscal Year
S~
No FTE Increases o f existing staff
only continuation
. h 1
Milo
M E M O R A N D U M
TIGARD POLICE DEPARTMENT
TO: Bill Monahan
City Administrator
FROM: Ronald D. Goodpaster
Chief of Police
DATE: August 5, 1994
SUBJECT: Additional Personnel Needed
The Tigard Police Department is in serious need of additional
personnel to prevent further erosion of services the Department
provides to the citizens of Tigard. The growth of Tigard and the
immediate surrounding area, in addition to the ever increasing
demands of policing Washington Square and the significant influx of
homeless and the growing gang presence and violence, have stretched
the Department beyond its capabilities.
Attached are two charts. One reflects the request for police
services, comparing Tigard to Hillsboro and Lake Oswego, our
closest comparable cities. The other chart reflects the growing
impact of Washington Square and traffic related problems and
accidents. They clearly point out that the demand for police
services and our activity levels are far greater than they would
normally be for a city of 32,000.
Tigard's population is about 32,000. However, with the average
daily population of 49,240 of Washington Square alone (not to
mention our other regional office/commercial areas) the Department
actually provides services to a population far in excess of 32,000.
The average number of sworn police officers per 1000 population in
Oregon is 1.5. Presently Tigard has a ratio of 1.45 officers per
thousand based on the nighttime population of 32,000. Based on a
conservative average daily population of .45,000, Tigard has
approximately 1.0 officers per thousand. We cannot keep up with
the demands for our services.
Over the past couple of years, we have had to re-evaluate our
services because we are now unable to keep up with the demand.
We have stopped investigating most misdemeanors and some felonies
unless there is a high solvability factor. In addition to those
cases, we currently have three homicide cases open and a probable
fourth that we are having great difficulty investigating because of
manpower limitations. Two of our shifts rarely have time anymore
to provide preventive patrol in the neighborhoods.
We continue to struggle with the influx of gangs and gang problems
in Tigard and do not have personnel to assign full-time to gangs
;g1j: 11 ligic 11 ONES 1,1111111!
13
NIP,
OEM=
without taking officers from other high priority assignments. Most
recently we have stopped responding to certain theft calls and now
refer victims to civil small claims court.
The Department is also trying to deal with an influx of homeless
that are causing numerous calls for service, ie, doorway sleepers,
panhandlers, public drunkenness, using public areas as bathrooms,
etc.
The Department cannot keep up with the demand for services without
adding additional personnel. The Department needs to add a minimum
of three positions per year for the next 6 years, 3 positions the
last year of our current tax base and 3 positions per year for each
of the 5 years in the new financial plan. This would put us at the
state average of 1.5 officers per thousand population.
Additional personnel would allow us to assign an officer full time
to gangs; bolster our patrol strength so we could do neighborhood
patrol; give us the needed manpower on the street .so we could
adequately respond to multiple serious incidents; allow us to
investigate a wider variety of felonies and misdemeanors; and
provide additional clerical staff so our records could be brought
up to date and be more accurate.
100
3.993
AWTp,/S'~ Tla~y~
OsIv~=ci°
~ 16,640
Ti9a,: 42 , 280
31,885 23
32 a p00
51
pppULATION 40 g67
43 11548
TOTAL SWOP 988
7g6
2 ,315 213.12
TOTAL p°1 REpaRT? 1371 1e653
2 , 058 1 0
S ~ 3 172
TOTAL p°YI . RVaRT 21359 107
,373 374
TOTAL p°I & P°II 574 17 ,319
11041 42,132
TOTAL p,CCSDOTS 20 e 847 7
laws, {am~tY offenses. pill, liquor
TOT A 47 r72o t, rte' weaPo
ns laws, drug
= L CASES ravated assault,
nt. , a99 atism, t auto theft arson
tied by each depar rY+ {or9erY` fraud vand
tics suPP theft, robes crimes,
Static burglary? other sex awaY•
its are, order, simple assauit,curfew, run
¢ P-I R KidnaPPin9,derlY conduct,
is are' laws, dtisor
seer 1'-II R%~r
.a+~ E
i ig-ard
1991/92 1993/94
Population 30,385 31,800 +4%
PI & PH 3,898 4,373 +12%
Accidents 635 1,047 +64%
Total Cases 40,905 47,720 +16%
ADT Hwy 217 92,872 98,800 +8%
ADT Hoy 99W 44,540 47,380 +6%
AD' Wash Sq Pop 48,329 49,240 +1%
1993
Washington Square 31% of 1,923 arrests
Washington Square 21 % of 4,373 reports
7/18/94
KNEW=
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, Interim City Administrator
FROM: Kathy Davis, Library,Director
DATE: August 3, 1994
SUBJECT: Library Staffing Information for Tax Base Proposal
i o assist Council in their review of the Tax Base proposal, I have detailed the process
used to determine Library staffing needs through FY 2000/01.
To be sure that staff requests are realistic and objective, we have timed many standard
transactions and translated that information into FTE requirements. This process allows
me to determine how many staff hours it takes to transact library business at current
service levels.
What follows are examples of basic tasks assigned to each library division. The Table A
lists the task, the average time the task requires and the FTE needed to perform the task
based on current statistics. Table B shows the impact of 5% per year growth on the
same tasks.
The information assumes:
• No increase in service levels or new services,
• All public service desks will be staffed during all open hours.
• The library will continue to be a full-service library providing access to
information, materials, and programs appropriate for all citizens and maintaining
a strong presence in the community.
&YOiS1'4156' _ _ _ '~.].l.r 'T 'may y~V7.5
J
CIRCULATION
Table A (current statistics)
Task rfl iiit.u I .,,mIO Ave. Time Oi nt' Time/Year _ E
-.-y-
Check-out 1.5 min. 470,000 6 11,750 hrs/yr 5.75
Check-in 1.0 min. 470,000 7,833 hrs/yr 4.0
Shelving 1.0 min. 470,000 7,833 hrs/yr 4.0
Manager 1.0
14.75
Circulation has only. FTE at this time. The manager also works in a front-line capacity. The balance
of this task time is provided by volunteers.
(Rounded to the nearest 1/4)
Table a (projected Flt 2000/01)
Task/Function Ave. Time antity Time e r FTE
Check-out 1.5 min. 630,000 15,750 hrs/yr 7.75
Check-in 1.0 min. 630,000 10,504 hrs/yr 5.00
Shelving 1.0 min. 630,000 10,504 hrs/yr 5.00
Manager - NO CHANGE - 1.00
18.75(+4)
ACQUISITIONS
Table A (current statistics)
Task/Function Ave. Time Quant Time ear "FTE
Ordering/purchasing 15 min. 9,000 2,250 hrs/yr 1
Cataloging 10 min. 12,000 2,000 hrs/yr 1
Processing 10 min. 12,000 2,000 hrs/yr 1
3
Table B (projected FY 2000/01)
Task Function Ave. Time QL!gnt Tm r ATE
Ordering/purchasing 15 min. 12,000 3,000 hrs/yr 1.50
Cataloging 10 min. 16,000 2,600 hrs/yr 1.25
Processing 10 min. 16,000 2,600 hrs/yr X25
4.00(+1)
i aer
READERS SERVICES
Table A (current statistics)
Task/Function Ave. Time Quari /Year Tie ear F1rE
GReference Desk 65 hrs/wk N/A . 3,390/hrs 1.75
Double staff 10 hrs/wk N/A 520/hrs .25
llrl n ACrt /t.... r n.-
o t•
Collection Devel~~.r~_IL ACMir,
opri G1 11 ~ v v~ivv G,GJU~ 111 I .LO
Programs 3 hrs 300 900/hrs .50
Interlibrary Loan:
WILT 2 min. 44,000 1,466/hrs .75
Non-WILT 25 min. 1,200 500/hrs .25
Networking, Resource
Sharing 20 hrs/wk N/A 1,040/hrs .5
Manager .0
6.25
Table R (projected FY 2000/01)
Task Function Ave. Time Quantft/Year Tim r rE
Reference Desk 65 hrs/wk N/A 3,390/hrs 1.75
Double staff 65 hrs/wk N/A 3,390/hrs 1.75
Collection Development 15 min. 11,500 2,300/hrs 1.50
Programs 3 hrs 300 900/hrs .50
Interlibrary Loan:
WILT 2 min. 56,000 1,540/hrs 1.00
Non-WILT 25 min. 1,260 525/hrs .25
Networking, Resource
Sharing 20 hrs/wk N/A 1,040/hrs .50
Manager - NO CHANGE
8.25 (+2)
ADMINISTRATION
Table A (current statistics)
Task/Funglio0 Ave. Time Quantity/Year °lim~ f Year ATE
Management N/A lots too much 1
Sscr d*mdal Support N/A lots too much 1
Tech./Comp. Specialist N/A lots too much 1
Volunteer Coordinator 3 hrs 160 480 .25
3.25
Table S (projected FY 2000/01)
Task f Function Ave. Time ~uanlear Tim e Near FTE
Management - NO CHANGE - 1
Secretarial Support - NO CHANGE - 1
Tech./Comp. Specialist 65 hrs/wk N/A 3,390/hrs 1.75
Volunteer Coordinator 3 h,-s 225 675/hrs ..0
4.25,(+1)
a
Total addliflonal FTE by 2000/01 = 8.0
Other methods of dealing with growth will be continuously explored such as streamlining
a process or using technology to reduce the time involved. I am very satisfied with the
efforts library staff makes in this regard, and I am confident that we will be able to bring
the r! CC projection dg m as new ideas and possibilities surface. It is also an option to
decide to reduce services, or in some cases, to reduce the number of hours a service is
provided. The library has also been a leader in the City's use of volunteer time.
,summa
• If the growth in our customer base continues at 5 percent per year, the library will
need 30.50 FrE by 2001, an increase of 8.0 over current staffing levels.
® Some positions, especially management, will remain *static.
• New positions would be phased in over the next six years.
• Other positive solutions will be actively sought such as streamlining, automation,
contracting, and use of volunteers where possible.
• Other negative solutions may need to be considered such as reduction of services
or hours of operation.
i i :,;I gi 11111~1 111 1:1,11m; Is !1! 11, 11p:
.,).31eL t
ft-ler-+i n1 RECEIVED
17 -em tv AUG 15 1994
COMMUNITY DEVELOPMENI
9 August 1994
Tigard City Council
Tigard City Hall
Tigard, Or. 97223 Re: Increased tax base
Gentlemen:
My husband and I have some views on the proposed increased tax
base under discussion by the council. Since we will be unable
to be present at the Aug. 23rd citizen comment session, we wish
to express our views per this letter. Please consider them, as
follows.
It is our understanding that this increase will pay to keep police
amd library services at the current levels, by adding staff and
equipment. This purpose seems to contradict itself. If we add
staff and equipment, they will not be at current levels.
Additionally, with all the commercial construction taking place at
this time in the City, the city should be the recipient of a large
increase in business and property taxes, which could offset any
additional staff and equipment needs.
Thank you for letting us have our input.
Very truly yours,
Mr. and Mrs. J. E. Morgan
10940 S. W. 79th Av.
Tigard, Or. 97223
i
Agenda. V:em Go
(c , , Gi C rq-E'.,e4 n j
MEMORANDUM IQ.3l q4l
CITY OF TIGARD, OREGON
TO: Bill Monahan, Acting City Administrator
FROM: Liz Newton, Community Involvement Coordinator
DATE: August 18, 1994
SUBJECT: Walnut Island Annexation Issues
On April 26 1994 the City Council declared its' intent to annex all
"islands" surrounded by the City, (including the Walnut Island)
with approval of Resolution 94-20. A copy of the resolution is
attached.
Prior to Council consideration of Resolution 94-20, an analysis of
the financial impact of the annexation of the Walnut Island was
prepared. The financial analysis showed that the tax revenue
received from the Walnut Island residents would about equal the
cost of providing city services to those residents.
The basis for pursuing the annexation of islands was not for
financial gain to the City. As cited in Resolution 94-20,
annexation of the islands corrects irregular jurisdictional
boundaries which cause confusion and inhibit efficient service
delivery. Growth management was also a consideration for areas not
in the City but within the City's urban growth boundary.
Annexation of the Walnut Island was viewed as a good :management
opportunity that would allow the City, for example, to address
growing infrastructure needs in the area before costs increasingly
outweigh the revenue received.
Actual annexation of the Walnut Island area will go through the
City's public hearing process before it becomes a reality.
Annexation of the islands is a policy issue that may be revisited
by the City Council at any time.
liz/walnutis.mmo
i
Y
I
SEEN=
111 15 Mill I'll MIN 14:~I:l
t,
CITY OF TIGARD, OREMN
RESOLUTION NO. 94- _
A RESOLUTION OF INTENT TO ANNEx BY ISLAND METHOD AREAS OF UNINCORPORATED
{edASHILoZG'B~N 4:OUN-ry Tea ARE L'L11elr'ruE~rna,`a SvasRvva=M BY THE e,i.T'i OF iiveRD
WHEREAS, Tigard Comprehensive Plan Policy 10.1.2 (a) states that
approval of annexations of land by the City Council shall be based on
findings that the annexation eliminates an existing "pocket" or "island"
of unincorporated territory.
WHEREAS, Tigard Comprehensive Plan Urbanization implementation strategy
No. 7 states that the City shall actively seek to include all
"unincorporated island" areas into the city.
WHEREAS, irregular jurisdictional boundaries may cause confusion and
inhibit efficient service delivery; and
WHEREAS, the Tigard City Council has stated its desire'to annex all
existing unincorporated islands; and
WHEREAS, ORS 199.490(5)(a) and 222.750 allow a citk to initiate
annexation of an island; and
WHEREAS, it is in the best interest of the citizens of Tigard to begin
the annexation process for unincorporated islands within the City; and
NOW, EFORE, BE IT RESOLVED by the Tigard City Council that:
Section 1: The'City of Tigard intends to annex all unincorporated
areas that are completely surrounded by the City using
the island method.
s
Section 2: _ The City Council directs-staff to begin the annexation
process as outlined in the attached Exhibit A.
PASSED: This day of L 1994.
May - City of Tigard
ATTEST:
City Recorder- City of Ti and
RESOLUTION NO. Se-AjD
,
Page 1
INS!
EXHIBIT A
Island Annexation Process
1. Background Analysis (September 194)
Assessed Value
• Population
• Infrastructure Assessment
Service Impact Assessment
• Financial Assessment
II. Public Information (November-December 194)
• City intent - what, why, when, where
® Impact to-the City
• Impact to island residents and property owners
III. Annexation Initiation (December 194 / January 195)
• Notification
• City Council Public Hearing
• Resolution to initiate annexation
• Ordinance to change land use/zone
IV. Boundary Commission (February / March 195)
• Legal description _
• Certified Resolution
• Public Hearing
a
AGENDA ITEM #
For Agenda of August 23, 1994
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE 1994-2001 Capital Improvement Proaram
PREPARED BY: R. Woolen DEPT HEAD OK CITY ADMIN OK tVP*kV
ISSUE BEFORE THE COUNCIL
Approval of the seven-year capital improvement program for 1994 to 2001.
STAFF RECOMMENDATION
Adoption of the capital improvement program presented in Attachment #2.
INFORMATION SUMMARY
The adopted Council goals include the adoption of a long-term capital
improvement program (CIP) for streets, parks and utilities. The proposed
seven-year CIP has been prepared with substantial input from the public,
especially through the CIT process, with review by the Planning Commission
and the City Council.
A@hAdoption of the CIP will serve two purposes. First, it will identify
specific projects to be funded in the adopted capital improvement budgets in
the 1994-95 fiscal year. Second, it serves as a planning document by
providing a tentative schedule for project funding for the following six
years.
At least annually, the CIP will need to be updated. Updates will reflect any
revisions to revenue estimates, any revisions to project cost estimates, and
.any changes to project priorities. Projects may be added or deleted as part
of each update, to reflect changes in priorities, changes in city plans, or
additional data which may become available.
Attachment #1 was considered by the Planning Commission on August a, 1994.
After considerable discussion, the Commission recommended approval of the CIP
as presented in Attachment #1.
On August 9, 1994, the Council decision was to proceed with the project at
130th/Winterlake. In order to proceed, funding needs to be added to the CIP.
Attachment #2 is the staff recommendation for revising the CIP to include the
130th/Winterlake project.
OTHER ALTERNATIVES CONSIDERED
-
FISCAL NOTES
Z
Council Agenda Item No. 7
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor & City Council
FROM: Cathy Wheatley, City Recorder
CZL
DATE: August 19, 1994
SUBJECT: August 23 Council Meeting - Agenda Item No. 7
Attached is a memorandum from Randy Wooley to Bill Monahan
regarding Washington County°s MSTIP-3.
If you have any questions about the information in the memo, staff
will be prepared to discuss them with you during Council
consideration of the Capital Improvement Program on August 23.
cwcOB19.942
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, City Administrator
FROM: Randy Wooley, City Enginee
DATE: August 12, 1994
SUBJECT: MSTIP-3
Twice before, Washington County voters have approved ballot
measures to fund the MSTIP (Major Streets Transportation
Improvement Program). Projects previously funded by MSTIP include
the widening of Scholls Ferry Road completed last year, the
shoulder improvements currently under construction on Bull Mountain
Road, and the extension of Durham Road from Upper Boones Ferry Road
to 72nd Avenue. Other projects funded but not yet completed
include Durham Road improvements between Hall and Upper Boones
Ferry and widening of Greenburg Road at the Highway 217
overcrossing.
The existing MSTIP levy will end in 1995. There has been
discussion of submitting an MSTIP-3 to the voters some time next
year. In preparing for this possibility, Washington County staff
have asked the cities to submit a list of potential projects to be
considered for inclusion in the ballot measure. The projects need
to be on arterial and collector streets.
We discussed this issue with the Planning Commission and developed
a list of potential projects. The projects are shown below. The
priority order is my suggestion, based on need and also on whether
county-wide voters would recognize the project needs.
Any comments from you or Council would be appreciated. Our
deadline for submitting this first list to the County is September
9th.
This is a first draft. Much discussion is expected before a ballot
measure is assembled. That discussion will likely occur primarily
at the County Coordinating Committee and at the city managers'
meetings. Probably less than half of the list will ultimately be
included in a MSTIP proposal.
INS
hem"
Here are the suggested first draft priorities. In each case, it is
Fie
envisioned that the road would be improved to full standards,
including pedestrian and bicycle facilities.
1. Hall/99W intersection improvements.
2. Hall Blvd..extension,across the Tualatin River.
(Assuming that the current feasibility study shows this
connection to be appropriate.)
3. Elsner Road (Beef Bend/Sherwood connection).
(Past planning in Tigard has assumed that this connection
will be improved to reduce the potential for through
traffic on Tigard streets.)
4. Walnut Street (106th to 135th).
5. Taylors Ferry Road (Washington Drive to county line).
6. Gaarde Street (Highway 99W to 121st).
7. 121st Avenue (North Dakota St. to Gaarde St.).
8. Oak Street (Hall to 71st).
9. Bull Mountain Road.
10. Hall Blvd. (Greenburg to Durham Rd.).
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ATTACHMENT
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Planning Commission
FROM: Randy Wooley, City Enginee
DATE: August 4, 1994
SUBJECT: Capital Improvement Program
Attached is the draft Capital Improvement Program (CIP) for the
seven-year period from 1994 to 2001. The CIP has been developed
based on the project priorities approved by the Council and the
forecast of available funding developed by the Finance Director.
This is our first year to develop a multi-year CIP. I think this
draft is a good start, based on substantial citizen input.
However, I would hope to expand the CIP next year when the CIP is
updated. Next year, we can review further the many projects that
are needed long-term but were not included in this year's priority
list. In the meantime, the CIP adopted this year gives us a good
overview of what we can fund in the next seven years and it
includes a number of projects to be undertaken in the current
fiscal year.
DRAFT C.I.P.
The "committed projects" item shown in the current fiscal year is
the funding needed to complete the projects that were funded last
year but were not yet completed on July 1, 1994.
In developing the draft CIP, we assumed that the walnut Island area
will be annexed to Tigard during the next few months and that
County facilities in the island will become City facilities. City
Council has indicated an intention of completing the island
annexation by March of 1995.
STREETS
Traffic Impact Fees
Traffic impact fees (TIF) can only be used to fund certain projects
shown in the County TIF ordinance. In some cases, only a portion
of the project is eligible for TIF funding.
A portion of the TIF money received must be designated for transit
CAPITAL IMPROVEMENT PROGRAM PAGE 1
!oil
projects. So far, no transit projects have been identified.
During the next year, we should work with Tri-Met to add transit
projects to the seven-year plan. In the meantime, these funds are
held in a transit reserve.
Projected TIF funding is adequate to fund all of the TIF-eligible
projects on the priority list. After the TIF-eligible projects on
the list are completed, I recommend that the remaining TIF funds be
used to fund improvements to Walnut Street or 121st Avenue or
Gaarde Street or Taylors Ferry Road. These are the streets that
appear to be most inadequate to accommodate on-going growth, and
they are streets without existing pedestrian facilities or turn
lanes. In the draft report, we have shown Walnut Street as the
next street to be funded.
The County TIF ordinance requires that at least 50% of TIF revenue
be spent on arterial projects until all arterial projects are
completed. The draft CIP does not comply with this requirement.
However, the ordinance provides for an exception process if
approved by the County. We will need to pursue County approval of
our proposed TIF budget, after it has been approved by the City
Council.
On August 9th, the Council will be hearing testimony on the
proposed 130th/Winterlake connection. If Council decides to
continue with the project, its funding will need to be added to the
CIP before final Council adoption. The project is TIF-eligible.
If the project is added, the schedule on other TIF projects may be
delayed. Council already has the Planning Commission's priority
recommendation on this project.
Gas Tax
All street projects are eligible for gas tax funding. However, the
projected gas tax revenue is not adequate to fund all the projects
on the approved priority list. Unfunded projects include
Commercial Street, Hall/Scholls turn lane, and the Tigard Street
bridge replacement.
The Hall/99W project is shown as a high priority but with no local
funding. We are still seeking State funding for this project at
the intersection of two State highways.
The 79th Avenue project assumes that a portion of the costs would
be funded through a local improvement district (LID). The first
year's funding would be for preliminary design, working with the
neighborhood to determine the extent of improvements and the
potential sharing of costs. Once the LID share is determined, the
CIP will need to by updated accordingly.
CAPITAL IMPROVEMENT PROGRAM PAGE 2
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PARKS
As we completed more detailed cost estimates on the park projects,
the estimated costs on some of the projects were increased
substantially. It is difficult to estimate the cost of land
acquisition for these projects until formal appraisals are
conducted. To be safe, we have tried to estimate, high on property
costs. In addition, we have included allowancs for appraisal
costs, legal costs, and-recording fees.
Park levy funds can only be used for certain park improvements. We
have shown'a park levy reserve in FY 1994-95. We are recommending
that this reserve be kept until all other park levy projects are
completed with final costs known. Next year, when we are more sure
of the amount of the reserve, it could be appropriated for specific
projects.
The Council added to the priority list an item for acquisition of
land and development of a community park in the Bull
Mountain/Walnut area. A new community park would be likely to cost
between $4 million and $5 million. This amount of funding is not
available. However, the draft CIP does include funding to identify
the park site and to begin to acquire the needed property.
SANITARY SEWER
The unrestricted funds can be used on any sewer project. The "Old
SDC" funds, collected before July of 1991, can only be used on
projects to upgrade the sewer system to accommodate growth. The
"New SDC" funds can only be used on projects identified on a master
plan adopted by the Unified Sewerage Agency (USA).
Currently, all projects in Tigard that are eligible for "New SDC"
funding are already funded. Therefore, the remaining New SDC money
is being held in a reserve until the USA master plan is updated.
USA is working on a county-wide update of the sewer master plan.
The first draft of the plan identified up to $4 million of
potential long-term project needs in Tigard. The draft CIP shows
reserves being held in all three funding sources to potentially
help fund these long-term improvements. During the next year, the
USA master plan should be completed, so that the reserve funds can
be assigned to specific projects when the CIP is updated next year.
STORM DRAINAGE
Storm drainage has three funding sources similar to sanitary sewer.
There is currently no schedule for completion of the USA master
plan for storm drainage. The "New SDC'° development funds collected
for storm drainage are currently held in a reserve, to be used in
CAPITAL IMPROVEMENT PROGRAM PAGE 3
the future for storm drainage improvements in accordance with the
future regional master plan.
Since the priority list was prepared, two additional small drainage
projects have been brought to our attention (93rd/Elrose and Hill
Street). These two projects have been added to the draft CIP for
funding this year from unrestricted funds.
WATER SYSTEM
The water system CIP is based on the CIP previously adopted by the
Tigard Water District. An updated CIP is being developed for the
water system. When it is available, it will be appropriate to
update the City CIP.. In the meantime, funds not needed for
immediate projects are shown as reserves.
rw/c3p-draft
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CAPITAL IMPROVEMENT PROGRAM PAGE 4
STREET PROJECTS C.I.P.
OTHER
FUNDING
PROJECT TIP GAS TAX SOURCE
FY 1994-95
Committed projects 508,000 27,000
TIF Transit reserve 85,000
Major maintenance 300,000
Hall/99W intersection 0 ODOT
Grant Ave. sidewalk 40,000 CDBG Grant
72nd/Bonita signal 12,500 12,500
Grant Ave. bridge 140,000 Federal Grant
Main St. pavement replacement 284,500 Storm drain
(Fanno Creek to railroad) fund
Burnham r/w & widening o Main 150,000
Bonita Road (Fanno Creek to 72nd) 1,172,500
1,928,000 804,000
FY 1995-96
TIF transit reserve 87,000
Major maintenance 300,000
Tiedeman Ave. bridge replacement 200,000 Federal Grant
Main St. pavement replacement 299,000 Storm drain
(Scoffins to 99W & Fanno Creek to 99W) fund
79th Ave. preliminary design 20,000
Greenburg Road r/w 200,000
Greenburg/Mapleleaf intersection 250,000
Walnut (132nd to 135th)-design & r/w 289,000
1,026,000 619,000
FY 1996-97
TIF Transit reserve 89,000
Major maintenance 300,000
Main St. pavement replacement 212,000 Storm drain
(railroad to Scoffins) fund
Pedestrian improvements - Park/Watkins 122,000
Walnut St. (132nd to 135th)-construct. 956,000
1,045,000 634,000
qlii~
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1
!7i[UE C.I.P. `contim2ed
OTHER
FUNDING
PROJECT TIF GAS TAX SOURCE
FY 1997-98
TIF transit reserve 70,000
Major maintenance -00,000
79th Avenue 311,000 LID
Ped. improvements - Park/Watkins 38,000
Walnut/121st intersection 749,000
819,000 649,000
FY 1998-99
TIF transit reserve 54,000
Major Maintenance 300,000
Pedestrian improvements 50,000
Burnham/Main Signal 60,000 60,000
North Dakota bridge replacement 254,000
Walnut/Tiedeman intersection 526,000
-design & r/w
640,000 664,000 FY 1999-2000
TIF transit reserve 45,000
Major maintenance 300,000
Pedestrian improvements 50,000
North Dakota bridge replacement 329,000
Walnut/Tiedeman intersection-const. 490,000
535,000 679,000
FY 2000-01
TIF transit reserve 35,000
Major maintenance 300,000
Pedestrian improvements 50,000
Walnut (121st to 132nd)-design & r/w 381,000
Hall/Hunziker/Scoffins 344,000
416,000 694,000
PARKS C.I.P.
PROJECTS PARK LEVY SDC
FY 1994-95
Committed projects 16,000 290,000
Cook Park picnic shelter replacement 30,000
74th Ave. natural area - prop. acquisition 2.80,000
- improvements 97,000
Natural area north of Cook Park - prop. acq. 60,000
Fanno Creek pathway (N. Dakota to Tigard St.) 50,000
Park levy reserve 66,000
112,000 777,000
FY 1995-96
Englewood-Fanno Creek park connection 100,000
Woodard - Main St. park connection 203,000
(property acquisition)
303,000
FY 1996-97
Woodard-Main park connection 200,000
prop. acquisition & improvements
New community park - identify site/master plan 68,000
268,000
FY 1997-98
New community park - prop. acquisition 194,000
194,000
FY 1998-99
New Community park - prop. acquisition 142,000
142,000
FY 1999-2000
New community park - prop. acquisition 112,000
112,000
FY 2000-01
New community park - prop. acquisition 80,000
80,000
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SANITARY SEWER C.I.P.
UNRESTRICTED OLD SDC NEW SDC
FY 1994-95
committed projects 21,000 110,000
Major maintenance 30,000
Gentle Woods sewer protection 50,000
Easements for future extension 50,000
Reserve for capacity upgrades 872,000 589,500 867,000
973,000 639,500 977,000
FY 1995-96 -
Major maintenance 30,000
Reserve for capacity upgrades 127,000 411,000
157,000 411,000
FY 1996-97
Major maintenance 30,000
Reserve for capacity upgrades 124,000 349,000
154,000 349,000
FY 1997-98
Major maintenance 30,000
Reserve for capacity upgrades 122,000 278,000
152,000 278,000
FY 1998-99
Major maintenance 30,000
Reserve for capacity upgrades 118,000 225,000
148,000 225,000
FY 1999-2000
Major maintenance 30,000
114,000 187,000
144,000 187,000
FY 2000-01
Major maintenance 30,000
Reserve capacity upgrades 109,000 142,000
139,000 142,000
ru
STORM DRAINAGE C.I.P.
UNRESTRICTED OLD SDC NEW SDC
FY 1994-95
Committed projects 89,000 50,000
Major maintenance 30,000
Main St. pipe replacement 125,000
Drainage at 98th & Scott 25,000
Walnut culvert replacement 100,000
76th Ave. drainage 25,000
93rd/Elrose area drainage 20,000
Hill St. pipe replacement 15,000
Reserve 207,000 676,000
386,000 300,000 676,000
FY 1995-96
Major maintenance 30,000
Reserve 21,000 183,000
51,000 183,000
FY 1996-97
Alm
Major maintenance 30,000
Reserve 17,000 159,000
47,000 159,000
FY 1997-98
Major maintenance 30,000
Reserve 12,000 121,000
42,000 121,000
FY 1998-99
Major maintenance 30,000
Reserve 6,000 92,000
36,000 92,000
FY 1999-2000
Major maintenance 30,000
Reserve 75,000
30,000 75,000
FY 2000-01
Major maintenance 23,000
Reserve 57,000
23,000 57,000
i~ 101 1r;
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WATER SYSTEM C.I.P.
WATER FUND
vw nnn nr
ri lo~~-moo
Committed projects 25,000
North Dakota St. pipeline extension 70,000
Scholls Ferry Road pipeline extension 40,000
Reserve for reservoir 2,043,000
2,178,000
FY 1995--96
Scholls Ferry/Beef Bend reservoir 448,000
Please View pressure reading station 20,000
Highway 217 crossing replacement 220,000
688,000
FY 1996-97
Reserve 632,000
632,000
FY 1997-98
121st/Walnut pipeline extension 450,000
Reserve 120,000
570,000
FY 1998-99
Reserve 503,000
503,000
FY 1999-2000
Reserve 430,000
430,000
FY 2000-2001
Reserve 350,000
350,000
dj/CIP-LST.94
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ATTACHMENT #2
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, City Administrator
FROM: Randy Wooley, City Engineer
DATE: August 11, 1994
SUBJECT: Capital.Improvement Program (CIP)
Attached is a revised CIP for Council consideration. It includes
the following revisions to the CIP recommended by the Planning
Commission:
Streets
The streets CIP has been revised to add the 130th/Winterlake
project and the improvements to 130th between Hawk°s Beard and
Scholls Ferry Road. Construction has been shown in the priority
schedule originally recommended by the Planning Commission in June.
As shown, construction between Hawk"s Beard and Scholls would occur
in 1995. Construction of the connection at 130th/Winterlake would
occur in the summer of 1996. [Note that the construction of the
connection would occur in one construction season, which spans
portions of two fiscal years.]
Due to the great public interest in the 130th projects, I am
recommending that design proceed in the current fiscal year. The
design work will include the review of alternatives to minimize
traffic and wetlands impacts. The schedule allows more than a year
for design work, including citizen review, before construction
would be authorized on the 130th/Winterlake connection.
The addition of the 130th projects bumps some other projects to
later years. Some adjustment in costs for these projects has been
added to allow for inflation.
Parks
Some of the project titles have been revised slightly to make it
clear that all are park projects eligible for funding from park
funds.
At the Planning Commission meeting there was discussion of a
potential project for the park levy reserve. There was a concern
that a trail project in the Terrace Trails area may have been
promised as a part of the parks levy. Staff agreed to review the
records and report back on this issue. If the decision is made to
proceed with the Terrace Trails project, -the park reserve could
iy
S
113
later be allocated to the project for 1995 construction. The
Commission was comfortable with showing the reserve this year with
the understanding that Terrace Trails will be considered before
next year.
utilities
No changes have been made to the sewer, storm and water projects.
rw/cip-aug2
STRMT PROJECTS C . I . P .
OTHER
FUNDING
PROJECT TIF GAS TAX SOURCE
FY 1994-95
Committed projects 508,000 27,000
TIF Transit reserve 85,000
Major maintenance 300,000
Hall/99W intersection 0 ODOT
Grant Ave. sidewalk 40,000 CDBG Grant
72nd/Bonita signal 12,500 12,500
Grant Ave. bridge 140,000 Federal Grant
Main St. pavement replacement 284,500 Storm drain
(Fanno Creek to railroad) fund
Burnham r/w & widening @ Main 150,000
130th Ave. (Hawk"s Beard to Scholls)
- design 50,000
130th/Winterlake connection -design 60,000 .
Bonita Road (Fanno Creek to 72nd) 1,062,500
Totals for FY 1994-95 1,928,000 804,000
FY 1995-96
TIF transit reserve 87,000
Major maintenance 300,000
Tiedeman Ave. bridge replacement 200,000 Federal Grant
Main St. pavement replacement 299,000 Storm drain
(Scoffins to 99W & Fanno Creek to 99W) fund
79th Ave. preliminary design 20,000
Bonita Rd. (Fanno Ck. to 72nd) 110,000
130th Ave.(Hawk's Beard to Scholls)
-construction 360,000
130th/Winterlake connection -const. 269,000
Totals for FY 1995-96 1,0260,000 619,000
1
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STRUT PROJECTS C . I . P . (continued!)
OTHER
FUNDING
PROJECT TIF GAS TAX SOURCE
FY 1996-97
TIF Transit reserve 89,000
Major maintenance 300,000
Main St. pavement replacement 212,000 Storm drain
(railroad to Scoffins) fund
Pedestrian improvements - Park/Watkins 122,000
130th/Winterlake connection - const. 205,000
Greenburg Road r/w 200,000
Greenburg/Mapleleaf intersection 250,000
Walnut (132nd to 135th)-design & r/w 301,000
Totals for FY 1996-97 1,045,000 634,000
FY 1997-98
TIF transit reserve 70,000
Major maintenance 300,000
79th Avenue 311,000 LID
Ped. improvements - Park/Watkins 38,000
Walnut St. (132nd to 135th) - const. 749,000
Totals for FY 1997-98 819,000 649,000
FY 1998-99
TIF transit reserve 54,000
Major Maintenance 300,000
Pedestrian improvements 50,000
Burnham/Main Signal 60,000 60,000
North Dakota bridge replacement 254,000
Walnut St. (132nd to 135th) - const. 245,000
Walnut/Tiedeman intersection 281,000
-design & r/w
Totals for FY 1998-99 640,000 664,000
i'
STREET PROJECTS C.I.P. (continued)
OTHER
FUNDING
PROJECT TIF GAS TAX SOURCE
FY 1999-2000
TIF transit reserve 45,000
Major maintenance 300,000
Pedestrian improvements 50,000
North Dakota bridge replacement 329,000
Walnut/Tiedeman intersection - r/w 490,000
Totals for FY 1999-00 535,000 679,000
FY 2000-01
TIF transit reserve 35,000
Major maintenance 300,000
Pedestrian improvements 50,000
Walnut/Tiedeman intersection - const. 255,000
Walnut (121st to 132nd)-design & r/w 126,000
Hall/Hunziker/Scoffins 344,000
Totals for FY 2000-01 416,000 694,000
1$'
PARKS C.Y.P.
PROJECTS PARK LEVY SDC
FY 1994-95
Committed projects 16,000 290,000
Cook Park picnic shelter replacement 30,000
74th Ave. natural area park - prop. acq. 280,000
- improvements 97,000
Natural area addition to Cook Park - prop. acq. 60,000
Fanno Creek pathway (N. Dakota to Tigard St.) 50,000
Park levy reserve 66,000
Totals for FY 1994-95 112,000 777,000
FY 1995-96
Englewood-Fanno Creek park connection 100,000
Woodard - Main St. park connection 203,000
(property acquisition)
Totals for FY 1995-96 303,000
FY 1996-97
Woodard-Main park connection 200,000
4ft prop. acquisition & improvements
New community park - identify site/master plan 68,000
Total for FY 1996-97 268,000
FY 1997-98
New community park - prop. acquisition 194,000
Total for FY 1997-98 194,000
FY 1998-99
New Community park - prop. acquisition 142,000
Total for FY 1998-99 142,000
FY 1999-2000
New community park - prop. acquisition 112,000
Total for 1999-2000 112,000
FY 2000-01
New community park - prop. acquisition 80,000
Total for 2000-01 80,000
SANITARY SEVER C. g . P.
UNRESTRICTED OLD SDC NEW SDC
FY 1994-95
Committed projects 21,000 110,000
Major maintenance 30,000
Gentle Woods sewer protection 50,000
Easements for future extension 50,000
Reserve for capacity upgrades 872,000 589,500 867,000
973,000 639,500 977,000
FY 1995-96
Major maintenance 30,000
Reserve for capacity upgrades 127,000 411,000
157,000 411,000
FY 1996-97
Major maintenance 30,000
Reserve for capacity upgrades 124,000 349,000
154,000 349,000
FY 1997-98
Major maintenance 30,000
Reserve for capacity upgrades 122,000 278,000
152,000 278,000
FY 1998-99
Major maintenance 30,000
Reserve for capacity upgrades 118,000 225,000
148,000 225,000
FY 1999-2000
Major maintenance 30,000
114,000 187,000
144,000 187,000
FY 2000-01
Major maintenance 30,000
Reserve capacity upgrades 109,000 142,000
139,000 142,000
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STORK DRAINAGE C . I . P .
UNRESTRICTED OLD SDC NEW SDC
FY 1994-95
Committed projects 89,000 50,000
Major maintenance 30,000
Main St. pipe replacement 125,000
Drainage at 98th & Scott 25,000
Walnut culvert replacement 100,000
76th Ave. drainage 25,000
93rd/Elrose area drainage 20,000
Hill St. pipe replacement 15,000
Reserve 207,000 676,000
386,000 300,000 676,000
FY 1995-96
Major maintenance 30,000
Reserve 21,000 183,000
51,000 183,000
FY 1996-97
Major maintenance 30,000
Reserve 17,000 159,000
47,000 159,000
FY 1997-98
Major maintenance 30,000
Reserve 12,000 121,000
42,000 121,000
FY 1998-99
Major maintenance 30,000
Reserve 6,000 92,000
36,000 92,000
FY 1999-2000
Major maintenance 30,000
Reserve 75,000
30,000 75,000
FY 2000-01
Major maintenance 23,000
Reserve 57,000
23,000 57,000
t
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EATER SYSTEM C.Z.P.
WATER FUND
FY 1994-95
Committed projects 25,000
North Dakota St. pipeline-extension 70,000
Scholls Ferry Road pipeline extension 40,000
Reserve for reservoir 2,043,000
2,178,000
FY 1995-96
Scholls Ferry/Beef Bend reservoir 448,000
Pleasant View pressure reducing station 20,000
Highway 217 crossing replacement 220,000
688,000
FY 1996-97
Reserve 632,000
632,000
FY 1997-98
121st/Walnut pipeline extension 450,000
Reserve 120,000
570,000
FY 1998-99
Reserve 503,000
503,000
FY 1999-2000
Reserve 430,000
430,000
FY 2000-2001
Reserve 350,000
350,000
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