City Council Packet - 11/16/1993
REVISED - 11/16/93
CITY OF TIGARD
OREGON
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SEE ATTACHED AGENDA
RMOPMU
AGENDA
CITY COUNCIL STUDY MEETING
NOVEMBER 16, 1993
1. STUDY MEETING (5:30 P.M.)
1.1 Call to Order - City Council & Local Contract Review Board
1.2 Roll Call
1.3 Council Communications/Liaison Reports
1.4 Call to Council and Staff for Non-Agenda Items
2. CHAMBER OF COMMERCE BUILDING UPDATE
• Staff Review: City Administrator
3. METRO DUES DISCUSSION
• Staff Review: City Administrator
4. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session
under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations,
real property transactions, current and pending litigation issues.
5. ANNEXATION UPDATE - DISCUSSION OF OPTIONS
• Community Development Director
6. REVIEW OF COUNCIL PRIORITIES
• Staff Review: City Administrator
7. PRELIMINARY DISCUSSION OF A FIVE-YEAR PLAN
• Staff Review: City Administrator
8. NON-AGENDA ITEMS
9. ADJOURNMENT
coal 116.93
COUNCIL AGENDA - NOVEMBER 16, 1993 - PAGE 2
Council Agenda Item
TIGARD CITY COUNCIL
MEETING MINUTES - NOVEMBER 16, 1993
STUDY MEETING
• Meeting was called to order at 5:30 p.m. by Mayor Jerry Edwards.
1. ROLL CALL
Council Present: Mayor Jerry Edwards; Councilors Judy Fessler, Wendi Conover
Hawley, Paul Hunt, and John Schwartz. Staff Present: Patrick Reilly, City
Administrator; Jim Coleman, Legal Counsel; Ed Murphy, Community Development
Director; John Acker, Associate Planner; and Catherine Wheatley, City Recorder.
2. The Tigard City Council went into Executive Session at 5:30 p.m. under the
provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real
property transactions, current and pending litigation issues.
( Council convened into open meeting at 7:30 p.m.
3. UPDATE ON LINK PROPERTY AGREEMENT - City Administrator Reilly noted the
City had not yet received a signed copy of the agreement from Mr. and Mrs. Link.
Legal Counsel Coleman advised the Links had requested a revision to the
agreement; they do not want to provide a title insurance policy at their expense.
Discussion followed; it was noted that title insurance is usually provided by the
sellers.
This agreement will be reviewed for final approval by Council when it is received
from the Links.
4. CHAMBER OF COMMERCE BUILDING UPDATE - City Administrator Reilly noted
the Chamber of Commerce Board is looking at alternatives for office space. The
Board requested a thirty-day delay before the City makes any decision on the
property to allow them time to explore these alternatives. Mr. Mike Marr, a current
sub-tenant of the Chamber of Commerce, was present at the meeting,
representing himself. Mr. Marr is interested in the building.
After discussion, Council decided to delay making a decision on the future of the
building for thirty days.
CITY COUNCIL MEETING MINUTES - NOVEMBER 16, 1993 - PAGE 1
5. METRO DUES DISCUSSION - City Administrator Reilly reviewed the packet
~l material with City Council. Council discussed the dues payment. They also
discussed their representation on MPAC and the importance of remaining as
"regional players." It was noted MPAC has no budget at this time. Council
consensus was that some kind of financing should be available to MPAC which is
created through provisions in the Metro Charter.
Motion by Councilor Hunt, seconded by Councilor Fessler, to authorize the City
Administrator to pay the Metro voluntary dues assessment ($13,443.95).
Motion was approved by unanimous vote of Council present.
In addition, City Administrator Reilly will request Metro to consider allocating funds
to support the Metro Policy Advisory Committee (MPAC).
6. ANNEXATION UPDATE - DISCUSSION OF OPTIONS - Community Development
Director Murphy reviewed the efforts with regard to determining interest in
annexing to the City by Walnut Island area residents. The canvass of the residents
has been completed. Out of the 278 households contacted, 42 were in favor of
annexation at this time.
Associate Planner John Acker reviewed the annexation policy options for Council.
(For a summary of the charts used by Mr. Acker during his presentation, please
see Council meeting packet).
During discussion of the options, Councilor Hunt advised he did not recall a formal
motion or action by Council to annex the Walnut Island, after 50% of the Island
residents were in favor of annexing. Staff agreed there had been no formal action
by Council to do this. Staff was pursuing this as a potential option.
There was lengthy discussion on annexation and options. Included in the
discussion was whether or not to pursue some type of annexation incentive. There
was concern expressed about the fairness to those areas already within the City.
Councilor Fessler suggested staff could work with the 42 residents who said they
would like annex. One option may be to propose annexation contracts with these
residents. City Administrator Reilly, during discussion on whether or not to offer
incentives, noted there may be some "middle ground" in this regard. For example,
the City could pledge the gas tax revenues for several years for infrastructure
improvements. The gas tax revenues would be those that were calculated to be
paid from those affected residents. This would be about $70,000 for the entire
area.
CITY COUNCIL MEETING MINUTES - NOVEMBER 16, 1993 - PAGE 2
i
After discussion, there was a motion by Councilor Schwartz, seconded by
Councilor Fessler, that when people who live in the Walnut Island decide they want
to annex, the City would recommend favorable consideration of this annexation.
When the total number of residents in favor of annexation reaches 50% of the
properties in the Island, or in three years, whichever comes first, the entire Walnut
Island will be annexed by the City. s
Discussion followed. Councilor Hunt questioned whether this motion could bind i
future Councils in three years. He suggested this be put on hold and bring in 5
those people who want to annex now.
Councilor Schwartz advised he would retract his motion, and Councilor Fessler
retracted her second.
Councilor Schwartz recommended the Walnut island area annexation alternatives
be tabled until after the first of the year. Discussion followed. Council consensus
was staff will continue to collect annexation contracts for those people who are
interested in annexing to the City of Tigard. It was also noted that water issues
may affect annexation policy. Council consensus was to table further
consideration of annexing the Walnut Island until further notice.
Meeting recessed at 8:55 p.m.
Meeting reconvened at 9:10 p.m.
7. REVIEW OF COUNCIL PRIORITIES - City Administrator reviewed progress on the
following Council priorities:
• CONTINUE TO PURSUE ONE WATER PURVEYOR FOR THE CITY OF
TIGARD
Considerable progress has been made. As of January 1, 1994, the City of
Tigard will be in the water business, having withdrawn from the Tigard
Water District and the Southeast Washington County Joint Water Agency.
No time frame has been established for withdrawal from the Tualatin Valley
Water District.
• DEVELOP A LONG-TERM FINANCIAL PLAN, INCLUDING A CAPITAL
IMPROVEMENT PLAN COMPONENT
We are in the early stages of preparing revenue estimates and assembling
information for preparation of the financial plan.
CITY COUNCIL MEETING MINUTES - NOVEMBER 16, 1993 - PAGE 3
( CONTINUE TO IMPLEMENT A PROACTIVE ANNEXATION STRATEGY
TOWARDS THE WALNUT ISLAND
The double annexation approach has been attempted without success, as
of this writing. Council will be reviewing strategy at the November 9
meeting.
• FULLY IMPLEMENT CITIZEN INVOLVEMENT TEAMS
The first two months of CITs have been completed. This new concept of
public participation has been met with a most positive reaction. Attendance
has been good. Meeting participation has been excellent.
• CLARIFY BOARD AND COMMITTEE ROLES, SUBSEQUENT TO THE
ENACTMENT OF CIT'S
To date there has been no review of the roles of the Planning Commission,
Library Board or 99W Task Force.
• CONDUCT A TRANSPORTATION STUDY FOCUSED ON LOCAL-
SYSTEM IMPROVEMENTS
Background information is being compiled. Target for study to commence
is late winter. Council discussion expected in January.
• DEVELOP A PROGRAM FOR PROSPECTIVE COMMUNITY LEADERS,
EXPLAINING WHAT IT TAKES TO BE A CITY COUNCILOR
No work to date.
• REVIEW DEVELOPMENT CODE TO INCREASE PROTECTION OF
EXISTING NEIGHBORHOODS WHICH ABUT NEW COMMERCIAL
DEVELOPMENT
No work to date.
• ASSESS STATUS AND COMPLETE INVENTORY OF GOAL 5
RESOURCES
Planning Commission has recommended a Comprehensive Plan
Amendment which sets forth a process to complete our wetlands inventory,
which satisfies our periodic review requirement. We have received a DSL
grant to conduct a wetlands inventory and evaluation. The Forest Area
study is underway, with targeted completed by Spring.
• POSITION TIGARD AS A PLANNED ECONOMIC ACTIVITY CENTER
Monitoring of the 2040 plan continues. The forthcoming Triangle Plan has
focused on mixed uses, including high density residential, which will be a
criteria of such centers. The city's downtown area has been selected for a
design image project associated with 2040.
CITY COUNCIL MEETING MINUTES - NOVEMBER 16, 1993 - PAGE 4
• REVIEW CITY CHARTER AND CONDUCT CHARTER AMENDMENT
ELECTION
The Council's review of the charter continues. Next scheduled discussion
is November 9.
• INVENTORY PEDESTRIAN/BIKEWAY NEEDS ON A CITYWIDE BASIS
No work to date.
(Mayor Edwards left the meeting at 9:50 p.m.)
8. PRELIMINARY DISCUSSION OF A FIVE-YEAR PLAN - City Administrator reviewed
a list of potential priorities for the City Council's attention for the next 5 years.
Individually, City Council ranked the importance of each of the listed potential
priorities. The City Administrator will compile and submit the results to Council
next week.
9. NON-AGENDA ITEMS - None.
10. ADJOURNMENT: 9:57 p.m.
Attest: Catherine Wheatley, City Recorder
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City o Tigard
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Date: lQlj llg3
c=1116.93
CITY COUNCIL MEETING MINUTES - NOVEMBER 16, 1993 - PAGE 5
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COMMUNITY NEWSPAPERS, INC. at
P.O. BOX 370 PHONE (503) 684.0360 Notice Tr 7713
BEAVERTON. OREGON 97075
Legal Notice Advertising
° City of Tigard ° ❑ Tearsheet Notice
att: Terry ° 11 Duplicate Affidavit
° 13125 SW Hall Blvd.
° Tigard, Or 97223 ° The following meeting highlights are published for your information. Full
agendas may be obtained from the City Recorder; 13125 S.W. Hall
Boulevard, Tigard, Oregon 97223, or by calling 639-4171.
CITY COUNCIL STUDY METING.: .
NOVEMBER 16,1993 -
AFFIDAVIT OF PUBLICATION TIGARD CITY HALL-TOWN HALL
13125 S.W. HALL BOULEVARD, TIGARD, OREGON
STATE OF OREGON,
COUNTY OF WASHINGTON, ) )as Study Session (Town Hall) (5:30 P.M.),
I, Kathy Snyder ° Annexation Discussion
being first duly sworn, depose and say bat I am tie Advertising • Metro Dues Discussion
Director, or his principal clerk, of the 1ligar~ Times • ChamberofCommerce Building Update
a newspaper of general circulation as defined in ORS 193.010 • Citizen Involvement Team (C1T) Update
Review of Council Priorities and Preliminary Discussion of aFive-,
and 193.020; published at tF1 Ti gam in the • Year Plan
afoe.eTicl unci~n Stud= Meetin
g Local Contract Review Board
a printed copy of which is hereto annexed, was published in the • Executive Session: The Tigard City Council may go into Executive
entire issue of said newspaper for One successive and Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to
discuss labor relations, real property transactions, current and pending
consecutive in the following issues: litigation issues.
November 11, 1993 M713 -Publish November 11, 1993.
Subscribed and sworn to fore me this 11th d of Novernber 1 93
OFFIA.L SEAL
ROBIN A. BURGESS
r+~ NCTAR'! PUBLIC -OREGON
Notaryblic for Oregon COMMISSION NO. 024552
+ +v CCId!dlSyptt CYPIRES MAY 16. 1997
My Commission Expires:
AFFIDAVIT -
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Community's Future IL ff Your community has been selected as a site to plan your and
your children's future. How will your community grow? What do
' you want it to look like? We want your input.
Metro's Region 2040 is a long-range planning program that will allow
people in the metropolitan region to help decide what the region will
look like in the next 50 years - through the year 2040.
Join your friends
and neighbors!
The Regional Design Images project is a part of Region 2040 and will
what help citizens visualize the changes this region may experience. Drawings'
M open house
(children are welcome) will be produced to illustrate what an area would look like if certain
when: growth policies were put into place. To do this, Metro needs your help.
5 - 8 pm, Thursday,
Nov. 18 Come to the open house and tell us what you like in your community,
Where: what you want to keep, and what you don't like and want to change.
Tigard City Council Chambers How can we best use the available land? How can we create or enhance
13125 SW Hall Blvd.
Tigard _ a sense of community?
Why:
To discuss yourviews about what This will be an informal gathering for you and your neighbors.
you want for your community. You can come and go any time during the open house. Metro staff
will be there to talk with you about the project, hear your views, and
answer your questions.
Join your neighbors in designing your future.
METRO
For more information, call Mary Weber at 797-1735.
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collect annexation contracts
island annexation
process annexations as requested
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work with those who support annexation
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6 0 0 N O N T N E A 9 T G NANO AVENUE I P 0 N T L A N 0. O R E G O N 9 7 13 2 7 7 3 6
TE 503 797 1700 FAX 503 79.
COUNCIL AGENDA ITEM NO. Z 4
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M ETRO AUG 23 1993
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August 18, 1993
Mr. Patrick J. Reilly
City Administrator
City of Tigard
PO Box 23397
Tigard, OR 97223
Dear Mr. R illy,
You were recently sent a package of material relating to the Voluntary Dues
® Assessment which contained, among other things, a copy of the Intergovernmental
Agreement to be signed by your jurisdiction and Metro. It should have contained two
copies of that agreement.
Rather than send you a second copy of the agreement, if you will return the copy of
the agreement signed by your jurisdiction directed to my attention, and we will send
you a copy of the agreement as soon as it is signed by our Executive Officer.
We regret any confusion caused by our error.
Sincerely,
~t'j* ne ~ ~ wt t7=a.1 ~a.. E Q cpS Nn.. ~
La er
Pro We %A LA. 6% z,7... Gt~ , ~ G
Planning Department
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3trcrc7rd Prpr.
Intergovernmental Agreement s
This Agreement is entered into between Metro, a metropolitan service district
organized under the laws of the state of Oregon and the 1992 Metro Charter, located at
600 N.E. Grand Avenue, Portland, OR 97232-2736, and Tigard, a city, PO Box 23397,
Tigard, OR 97223, hereinafter called "local government."
Recitals:
1. Local governments within Metro desire to continue support for Metro planning s
functions during fiscal year 1993-94 by voluntarily paying local government dues on
the same basis as previously required by statute.
2. Metro desires to assure local governments of the allocation of dues to Metro planning
functions to identify the services and products provided with dues assistance.
Agreements:
1. Local government agrees to pay $13,443.95 as its 1993-94 share of voluntary local
government dues calculated by the same $.43 per capital level utilized for 1992-93 by
November 1, 1993.
y
2. Metro agrees that voluntary local government dues shall be allocated to those Metro
( planning activities indicated in Exhibit "A" attached. The total budget amount of
local dues budgeted at full voluntary local dues received and the percentage of the
total activity budget that full dues would fund is indicated on Exhibit "A." Nonpay-
ment of voluntary dues by previously contributing local governments will reduce the
amount of dues contribution and dues share.
3. Metro agrees to review any nonpayment of voluntary dues with PACT to determine
whether alternative sources of funds are available for the planning activities in Exhibit
"A" and for any recommendations to encourage full voluntary dues payment.
4. Metro agrees to involve dues-paying local governments in the Metro planning
activities listed in Exhibit "A" through TPAC, JPACT, RTAC, and MPAC.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
hereinafter indicated.
Metro Jurisdiction
By:
Name:
Title:
1160
Exhibit A
PROPOSED PROGRAM TOTAL DUES DUES
BUDGET BUDGET SHARE
1. RLIS/Database Maintenance $849,500 $211,625 24.9%
2. Travel Surveys/Model Refinement $1,268,885 $31,160 2.5%
3. Technical Assistance
a. Data Resource Center $68,600 $68,600 100%
b. Travel Forecasts $138,600 $11,447 8%
4. RTP Update $365,000 $61,166 $16.8%
5: Transportation Demand Manage- $76,995 $3,063 4.0%
ment
6. Willamette Crossing Study $181,000 $10,500 3.6%
7. Urban Arterial Fund $391,970 $12,401 3.6%
8. Transportation Improvement Pro- $148,000 $4,000 2.7%
gram
9. Congestion Management Plan $160,123 $1,000 0.6%
10. RTP Financial Plan $37,431 $500 1.3%
11. TPAC/JPACT Coordina- $125,000 $18,036 14.4%
tion/Management
12. Regional HCT Plan $420,000 $4,065 0.9%
13. Region 2040 $1,636,925 $160,000 9.8%
TOTAL DUES $597,563
1. RLIS/Database Maintenance - This is an ongoing effort to annually update population,
employment, housing and commercial building permits, land use, tax lots, other
demographic and economic data and forecasts and the Regional Land Information
System (RLIS). It is essential input to many local, regional, state and private studies
and provides an economical, central resource for all parties. The costs are shared by
local governments through the dues, transportation grants, Metro's excise tax and
solid waste funds to reflect the different users of the data.
This program simply ensures that the resource is up-to-date and available. The cost
of using or retrieving the needed data for a particular user is paid for by the user.
Those that help maintain the data only pay the cost of retrieval when accessing the
data. Those that don't pay an add-on fee to the cost of retrieval to contribute toward
this database.
r
2. Travel Surveys/Model Refinement - This is an ongoing effort to survey individual
travel behavior in order to understand regionwide travel patterns and better forecast
future travel growth. It is unusually large this year because we have major surveys
planned of households, trucks, travel into and out of the region, transit ridership and
highway speed and delay. This data is used to update Metro's travel-fore-casting
models for use by us and others. It is largely funded by grants with a small portion
of match from local dues.
This task is particularly important in order to respond to new state and federal
requirements to reduce air pollution and vehicle-miles-traveled. Current measuring
and forecasting of these are weak.
3. Technical Assistance - This is an account provided to all dues-paying members of
Metro to access Metro's two major databases: socio-economic/land use/RLIS data
and travel forecasts. This budget is pro-rated into subaccounts for the major users
(Portland, each county and its cities, Tri-Met, ODOT, and Port of Portland) and pays
for Metro's staff and computer costs to provide these outside users access to Metro's
database.
a. Data Resource Center - This technical assistance account provides access to
Metro's maps, land use, RLIS, aerials and socio-economic databases. It is fully
supported by dues. Non-dues paying individuals, including the public, pay a fee.
b. Travel Forecasts - This technical assistance account provides access to Metro's
short and long-range travel forecasts. This data is necessary for local transpor-
tation planning and design of transportation projects. It is substantially supported
by transportation planning grants, but dues pay the local match. Major users of
these forecasts (such as the Western Bypass Study and others) contract for
services over and above this technical assistance account. Access to these
forecasts is either directly from Metro or via remote terminals connected to
Metro at each of the three counties, Portland, Tri-Met and ODOT. Non-dues
paying individuals, including the public, pay a fee.
4. RTP Update - Over the next two years, this program will update the Regional
Transportation Plan to meet new federal requirements promulgated through the .
Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA) and new state
requirements promulgated by LCDC through the administrative rule implementing
Goal 12 - Transportation. If the region does not meet these requirements, federal
sanctions could jeopardize federal transportation funding and state sanctions could
result in an LCDC enforcement order. All local plans must be consistent with the
Exhibit A - Page 2
revised RTP. This program is largely funded through grants with a share of the local
( match from dues.
5. Transportation Demand Management - This program is a special subset of the RTP
update focusing on reducing travel demand. It is apparent that some methods to
reduce demand will be needed if we are to meet the goals set for reducing vehicle-
miles-traveled (VMT) per capita by 20 percent. This program will examine options
and recommend elements to include in the RTP update. It is largely grant-funded
with a portion of the local match from dues.
6. Willamette Crossing Study - This corridor study will focus on the Ross Island and
Sellwood Bridges to determine future highway capacity needs. Like previous efforts
focusing on the Southwest Corridor, the Northwest Corridor (Comell/ Burnside) and
the Mt. Hood Parkway,_it provides the means to examine options in greater detail
with the results to be included into the RTP. It is largely grant-funded with a portion
of the local match from dues.
7. Urban Arterial Fund - This is an effort to determine whether Metro should refer a
measure to the voters to establish a funding source for improvement to regionally
significant arterials. The result of this effort will be to define the potential program
of projects in order to allow regional and local decision-makers to determine whether
and how to proceed. Local road, bike and pedestrian projects to be funded with this
resource will be the component of this recommended program. This effort is largely
funded with grants with a portion of the local match funded from dues.
8. Transportation Improvement Program - This program involves approving projects for
receipt of any type of federal highway or transit funding, consistent with the RTP,
applicable federal requirements and in conformance with air quality restrictions. This
involves policy concerns dealing with prioritization and technical concerns dealing
with specific federal requirements which may apply. This program is largely funded
with grants with a portion of the match funded with dues.
9. Congestion Management Plan - This is a new ISTEA requirement to develop a system
to monitor congestion levels and identify methods to address this congestion through a
variety of construction, management or alternative mode techniques. The program is
largely grant-funded with a small portion of the local match from dues.
10. RTP Financial Plan - This is a new ISTEA and Rule 12 requirement to have an RTP
which is constrained by a realistic estimate of transportation resources, regardless of
source (federal, state or local). It will require accounting for revenue sources and
planned expenditures not normally addressed by Metro in the RTP (such as mainte-
nance and local roads). The program is largely grant-funded with a portion of the
local match from dues.
a Exhibit A - Page 3
i
i
11. TPAC/JPACT Coordination and Management - This provides for administrative
procedures related to receipt of transportation planning grants and efforts to effec-
tively staff TPAC, JPACT and other local government coordinating committees. It is
largely grant-funded with a portion of the match from dues.
12. Regional High-Capacity Transit Plan - This provides the funds necessary to address
implementation of a regional high-capacity transit system not counting the budget for
Westside LRT, the Hillsboro extension and South/North Alternatives Analysis (which
are funded separately). It is largely grant-funded with a small portion of the local
match from dues.
13. Region 2040 - This is a major long-range land use and transportation planning
program to evaluate alternative urban growth forms for the region. It is the program
by which Metro is addressing aspects of Rule 12 and the Urban Reserves requirement
of LCDC as well as the new Metro Charter requirements to develop a Future Vision
and Regional Framework Plan. It is mostly funded with the Metro excise tax with a
portion of the budget from dues.
1160
Exhibit A - Page 4
Chairman Hays
June 7, 1993
Page 5
12. Regional High-Capacity Transit Plan - This provides the
funds necessary to address implementation of a regional
high-capacity transit system not counting the budget for
Westside LRT, the Hillsboro extension and South/North
Alternatives Analysis (which are funded separately). It is
largely grant-funded with a small portion of the local match
from dues.
13. Region 2040 - This is a major long-range land use and
transportation planning program to evaluate alternative
urban growth forms for the region. It is the program by
which Metro is addressing aspects of Rule 12 and the Urban
Reserves requirement of LCDC as well as the new Metro
Charter requirements to develop a Future Vision and Regional
Framework-Plan. It is mostly funded with the Metro excise
tax with a portion of the budget from dues.
f OTHER QUESTIONS RAISED
1. Effect on non-paving jurisdictions - Two programs are
specifically budgeted to provide local governments "tech-
nical assistance" in accessing Metro's socio-economic, land
use and travel databases and forecasts. This budget will be
reduced commensurate with the amount of dues underpayment
and those local governments will be charged a fee for ser-
vice. Like the public,_ this fee will include Metro's direct
cost to retrieve the data and an add-on to use toward data-
base maintenance.
All the other programs must be carried out on a regional
basis and the budget cannot be readily reduced. At the
direction of JPACT, the Metro budget does not reflect
underpayment of dues for these programs. JPACT has com-
mitted to-revisiting the question of where these funds are
obtained in the event local dues underpayment does occur.
Since these programs involve a significant level of local
government coordination, Metro's staff effort will pri-
oritize coordination with dues-paying members.
Other effects on non-paying jurisdictions mentioned by
JPACT include re-examination of membership on Metro's
Advisory Committees (such as JPACT, TPAC, MPAC and RTAC) and
reconsideration of eligibility to receive federal transit
and highway funds for projects. These actions are not
preferable from Metro's perspective but were raised by JPACT
because of the concern that some jurisdictions are paying
Chairman Hays
June 7, 1993
Page 6
i dues to help support these functions which would there-
fore represent a subsidy of the non-paying jurisdictions.
2. Is Metro providing sufficient support from the excise tax? -
During the past several years, the local government dues has
been levied at 434, per capita. Prior to that, for a period
of over 10 years, it was levied at 510 per capita. At 430,
local dues-has only increased as a- particular local govern-
ment's population has increased. During this same period,
Metro's excise tax contribution has increased substantially.
This is because the Metro Council and Executive officer
recognize the importance of addressing regional growth
management issues and the obligation of Metro to fund
aspects that are clearly regional in scope. A comparison is
as follows:
Dues Excise Tax
FY 89-90 $644,773 $ 37,612
FY 90-91 555,149 1,086,846
Change from -14% +189%
previous year
FY 91-92 578,719 1,972,333
Change from- - + 4% + 81%
previous year
FY 92-93 581,157 1,917,600
g Change from + 4% - 3%
previous year
FY 93-94 597,563 2,175,237
Change from + 3% + 13%
previous year
3. Is the new Metro building unnecessarily increasing the cost
for support services to the Planning Department?
Metro uses a "Cost Allocation Plan" to assign support
service costs to each department based upon historical usage
_ of each support service. Certain costs are based upon usage
factors (such as square footage or number of accounting
transactions); other costs are based upon labor (such as
number of hours of graphics or legal services). The overall
support service cost is allocated to each Planning Depart-
ment project and funding source using an overall "overhead
ate" as an additive to personnel costs on that project.
Chairman Hays
June 7, 1993
Page 7
This is a federally accepted method and provides the means
to.charge the grants their fair share of overhead along with
every other source of funds in the Department. During the
past several years, this overhead rate has steadily dropped.
The budgeted rate for FY 93-94, including the cost of the
new Metro headquarters, reflects no change from the prior
fiscal year and a steady decline over the past four years.
The trend is as follows:
Overhead Rate
FY 89-90 . . . . . . . . . . . 48%
FY 90-91 . . . . . . . . . . . 41%
FY 91-92 . . . . . . . . . . . 40%
FY 92-93 . . . . . . . . . . . 33% -
FY 93-94 . . . . . . . . . . . 33
Compiled as an added percentage to direct salary cost.
INTERGOVERNMENTAL AGREEMENTS
The two examples you provided as models for possible Metro/local
government agreements do not serve the purpose for which these
dues are being collected.
One example is a fee-for-service type contract much like a
consulting contract. It provides for labor rates, designated
staff, etc The programs funded by the dues are regional
planning efforts (as described above), not consulting assistance
on local projects.
The second example is for local government membership in a COG.
It provides for voting rights, committee composition, opt-
out/opt-in procedures, etc. These organizational issues are
generally dealt with through the Metro Charter which defines
local government membership on MPAC and the committee's
responsibilities and authorities, relating to Metro's decisions.
A suitable substitute is attached. It is fairly simple and
provides for:
1. Payment of dues by November 1, 1993 for the FY 93-94 budget
year.
2. Metro's commitment to use the dues on the specified programs
(the work scopes attached to this memo should be an
attachment to the agreement).
COUNCIL AGENDA ITEM NO. .3
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
FROM: Patrick J. Reilly, City Administrator
DATE: November 9, 1993
SUBJECT: Chamber of Commerce vuilding
have included an update with respect to disposition of the Chamber of Commerce
Building at the November 16, 1993 Council meeting. For your information, I met with
representatives of the Chamber and discussed their interest in the building. The
Executive Board of the Chamber will be meeting on Wednesday, November 10, 1993 to
discuss the matter further. Subsequent to this, they are to apprise me of their position.
In the meantime, I will contact Mike Marr and apprise him of this being on the Council
meeting agenda.
PJRAh
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COUNCIL AGENDA ITEM NO.
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
FROM: Patrick J. Reilly, City Administrator
DATE: November 9, 1993
SUBJECT: Council Statement of Priorities 1993-94
The purpose of this memorandum is to provide you with a
progress report on this year's priorities. This matter has been
scheduled for discussion on the November 16, 1993 agenda.
CONTINUE TO PURSUE ONE WATER PURVEYOR FOR THE CITY OF TIGARD
Considerable progress has been made. As of January 1, 1994,
the City of Tigard will be in the water business, having withdrawn
from the Tigard Water District and the Southeast Washington County
Joint Water Agency.
No timeframe has been established for withdrawal from the
Tualatin Valley Water District.
f DEVELOP A LONG-TERM FINANCIAL PLAN, INCLUDING A CAPITAL IMPROVEMENT
t
PLAN COMPONENT
We are in the early stages of preparing revenue estimates and
assembling information for preparation of the financial plan.
CONTINUE TO IMPLEMENT A PROACTIVE ANNEXATION STRATEGY TOWARDS THE
WALNUT ISLAND
The double annexation approach has been attempted without
success, as of this writing. Council will be reviewing strategy at
the November 9 meeting.
FULLY IMPLEMENT CITIZEN INVOLVEMENT TEAMS
The first two months of CITs have been completed. This new
concept of public participation has been met with a most positive
reaction. Attendance has been good. Meeting participation has
been excellent.
CLARIFY BOARD AND COMMITTEE ROLES, SUBSEQUENT TO THE ENACTMENT OF
CIT'S
To date there has been no review of the roles of the Planning
Commission, Library Board or 99W Task Force.
CONDUCT A TRANSPORTATION STUDY FOCUSED ON LOCAL--SYSTEM IMPROVEMENTS
Background information is being compiled. Target for study to
commence is late winter. Council discussion expected in January.
DEVELOP A PROGRAM FOR PROSPECTIVE COMMUNITY LEADERS, EXPLAINING
` WHAT IT TAKES TO BE A CITY COUNCILOR
No work to date.
REVIEW DEVELOPMENT CODE TO INCREASE PROTECTION OF EXISTING
NEIGHBORHOODS WHICH ABUT NEW COMMERCIAL DEVELOPMENT
No work to date.
ASSESS STATUS AND COMPLETE INVENTORY OF GOAL 5 RESOURCES
Planning commission has recommended a Comprehensive Plan
Amendment which sets forth a process to complete our wetlands
inventory, which satisfies our periodic review requirement. We
have received a DSL grant to conduct a wetlands inventory and
evaluation. The Forest Area study is underway, with targeted
completed by Spring.
POSITION TIGARD AS A PLANNED ECONOMIC ACTIVITY CENTER
Monitoring of the 2040 plan continues. The forthcoming
Triangle Plan has focused on mixed uses, including high density
residential, which will be a criteria of such centers. The city's
downtown area has been selected for a design image project
associated with 2040.
REVIEW CITY CHARTER AND CONDUCT CHARTER AMENDMENT ELECTION
The Council's review of the charter continues. Next scheduled
discussion is November 9.
INVENTORY PEDESTRIAN/BIKEWAY NEEDS ON A CITY-WIDE BASIS
No work to date.
I am asking for Council discussion of the projects which have
not progressed, making sure they are still priorities and
clarifying expectations.
PJR/j h
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POTENTIAL PRIORITIES FOR NEXT 5 YEARS (NOVEMBER, 1993)
Importance Scale
Low High
ONE WATER PURVEYOR FOR CITY 1 2 3 4 5
LONG TERM WATER SUPPLY 1 2 3 4 5
99W, WIDEN OR IDENTIFY ALTERNATIVES 1 2 3 4 5
WESTERN BYPASS...
ACTIVE SUPPORT 1 2 3 -4 5
ADDITIONAL DOLLARS FOR ROAD
IMPROVEMENTS/MAJOR MAINTENANCE 1 2 3 4 5
ADDITIONAL DOLLARS FOR PEDESTRIAN/
BIKEWAY IMPROVEMENTS 1 2 3 4 5
ADDITIONAL DOLLARS FOR PARK
IMPROVEMENT PROGRAM 1 2 3 4 5
COMMIT RESOURCES TO STIMULATE
CITY CENTER AREA 1 2 3 4 5
PRO-ACTIVE ANNEXATION STRATEGY FOR ALL
LAND WITHIN OUR GROWTH BOUNDARY 1 2 3 4 5
PRO-ACTIVE ANNEXATION STRATEGY FOR
SELECTED AREAS WITHIN OUR URBAN
GROWTH BOUNDARY 1 2 3 4 5
PLEASE SPECIFY:
NATURAL AREA/OPEN SPACE PRESERVATION...
INCREASE EFFORTS 1 2 3 4 5
EXPAND RECREATION PROGRAMMING 1 2 3 4 5
FACILITY EXPANSION: LIBRARY/POLICE/
OPERATIONS 1 2 3 4 5
REVIEW/REVISE COMPREHENSIVE PLAN 1 2 3 4 5
DEVELOP INFILL SPECIFIC POLICIES 1 2 3 4 5
REVIEW ZONING ON ALL UNDEVELOPED
PARCELS OVER A CERTAIN SIZE 1 2 3 4 5
Importance Scale
Low High
TAX BASE UPDATE 1 2 3 4 5
ELIMINATE TRANSPORTATION NOTES
ON THE COMPREHENSIVE PLAN 1 2 3 4 5
COMMUNITY VISIONING PROJECT
(WHAT DO WE WANT TO BE?) 1 2 3 4 5
CHANGE PERCEPTION THAT WE ARE
PRO-DEVELOPMENT 1 2 3 4 5
INCREASE SELECTED LEVELS OF SERVICE 1 2 3 4 5
PLEASE SPECIFY:
INITIATE NEW SELECTED SERVICE AREAS 1 2 3 4 5
PLEASE SPECIFY:
NEED FOR COMMUNITY CENTER 1 2 3 4 5
HISTORICAL PRESERVATION PROGRAMS 1 2 3 4 5
INCREASE CERTAIN REGULATIONS 1 2 3 4 5
PLEASE SPECIFY:
DECREASE CERTAIN REGULATIONS 1 2 3 4 5
PLEASE SPECIFY:
ENCOURAGE GROWTH 1 2 3 4 5
DISCOURAGE GROWTH 1 2 3 4 5
ENCOURAGE BARBUR BOULEVARD LIGHT RAIL 1 2 3 4 5
ENCOURAGE PUBLIC ART/CULTURAL ACTIVITIES 1 2 3 4 5
EFFORTS TO ESTABLISH STRONG
COMMUNITY IDENTITY 1 2 3 4 5
RESPONSIBILITY FOR SENIOR CENTER
OPERATION 1 2 3 4 5
FOCUS ON BULL MOUNTAIN AND ITS
DEVELOPMENT 1 2 3 4 5
INCREASE REGIONAL INVOLVEMENT 1 2 3 4 5
Importance Scale
Low High
INCREASE EMPHASIS ON CITIZEN
PARTICIPATION 1 2 3 4 5
COMMUNITY DESIGN... INCREASE EMPHASIS
ON HOW COMMUNITY LOOKS 1 2 3 4 5
LONG TERM CAPITAL IMPROVEMENT PLAN 1 2 3 4 5
ASSUME RESPONSIBILITY FOR MAJOR ROADS
EG. BULL MOUNTAIN; WALNUT; HALL 1 2 3 4 5
MAINTAIN EXISTING CAPITAL INVESTMENT 1 2 3 4 5
INFLUENCE DEVELOPMENT OF TRIANGLE 1 2 3 4 5
RETAIN LOCAL GOVERNANCE PREROGATIVES 1 2 3 4 5
INCREASE INVOLVEMENT IN DELIVERY OF
SOCIAL SERVICES 1 2 3 4 5
INCREASE INVOLVEMENT WITH SCHOOL
DISTRICT 1 2 3 4 5
ANY ONE ITEM YOU WANT TIGARD TO BE KNOWN FOR IN THE YEAR 2000:
ANY OTHER PRIORITY AREA NOT LISTED:
ARE THERE "THINGS" WE ARE DOING THAT WE SHOULD NOT BE DOING?
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COUNCIL AGENDA ITEM NO.
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
FROM: Patrick J. Reilly
DATE: November 9, 1993
SUBJECT: Preliminary Discussion of a Five Year Plan
Pursuant to prior Council conversation, I have allotted time on the November 16, 1993
Council meeting for the first discussion in developing a Five Year Plan.
1 envision several steps. The first step, on November 16, 1993, will include the
identification and ranking of various potential priorities. Also, we should discuss public
participation. The second step, hopefully in December, will be to review the rankings of
the various priorities and provide for staff feedback. The third and final step would be in
concert with the day-long Council goal setting session in January or February, 1994. At
( that time Council will finalize the Five Year Plan.
As of this writing I am still preparing a potential list of Council priorities which will be the
starting point of our November 16 discussion.
PJRAh
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