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City Council Packet - 06/16/1992 CITY OF TIGARD OREGON AGENDA CITY COUNCIL STUDY MEE77NG Study Meeting (6:30 p.m.) 1. ROLL CALL AND CALL TO ORDER 2. DISCUSSION 17EMS • Update on Community Center - Chamber of Commerce (Commercial Street Fire Station) • Report on Recent Training at Southern Police lnstitutg • Report on Restricted Parking Experience in Neighborhoods Near the High School • Update on Community Policing • Update on Broadening Community Participation 3. ADMINISTRATWE REWEWIUPDATE 4. NON-AGENDA 5. B ECUTAIE SESSION. The Tigard City Council may go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), (17 & (h) to discuss labor relations, real property transactions, exempt public records and current and pending litigation issues. 6: ADJOURNMENT H. k RECORDER ~ CCA ~ CCA0616.92 COUNCIL AGENDA - JUNE 16, 1992 - PAGE 1 i i 01111'suffam ME ONE= Council Agenda Item 3,1 T I G A R D C I T Y C O U N C I L MEETING MINUTES - JUNE 16, 1992 i • Meeting was called to order at 6:40 p.m. by Mayor Edwards. i 1. ROLL CALL Council Present: Mayor Jerry Edwards; Councilors Judy Fessler, Valerie Johnson, Joe Kasten (7:05 p.m.), and John Schwartz (7:56 p.m.). Staff Present: Patrick Reilly, City Administrator; Ron Goodpaster, Chief of Police; Chuck Martin, Police Lieutenant; Liz Newton, Community Relations Coordinator; and Catherine Wheatley, City Recorder. j STUDY MEETING 2. DISCUSSION ITEMS • Update on Community Center - (Commercial Street Fire Station)_ Mr. Jack Schwab advised Council of the non-profit group, "Community Center, Inc." This ad hoc was committee formed to look at the current fire station on Commercial Street and determine if it could be made available as a community center. Mr. Schwab briefly reviewed the history of the building. The Committee is working on the details of purchasing and remodeling of the building. An operating budget will be established. The desire is to have one or two tenants, with the remainder of the building made available for a variety of uses. The group estimated that the remodeling and upgrades to the building will cost about $215,000. Already, several groups have offered to donate time and effort to this project. The purchase price has not been quoted; the Fire District must receive "fair market value." The Fire Station plans to move out one year from now. Fund raisers and requests for sponsorships must be started immediately. (Councilor Kasten arrived: 7:05 p.m.) The Committee asked the Council to consider: • Approval of staff time to identify fees associated with the remodel. The Committee would like to know which fees can be waived, subject to Council approval. CITY COUNCIL MEETING MINUTES - JUNE 16, 1992 - PAGE 1 HIM! 1,11 11: i • Approval of staff time to help identify what grant opportunities there may be for this project. • Identification of possible uses the City might have for the Center; i.e., recreation program, City offices, satellite library uses, etc. Mayor Edwards advised he would not have a problem with city Staff working on this as long as it fit within the priorities of workload. Mr. Schwab advised the Committee would return to council when they had more information and to report on their progress. • Report on Recent Training at Southern Police Institute Lt. Chuck Martin reported on his experience at the Southern Police Institute (SPI). He advised of the types of classes available to enhance law enforcement professionalism. The benefits derived from attendance was the access the City now has to SPI faculty and the professional network of about 4,000 alumni. In the short time since he has been back, he has been able to make contacts for assistance on projects. Chief Goodpaster advised that Lt. Bob Wheeler was now attending the FBI Academy. This training at both the SPI and FBI Academy will be valuable for the Tigard Police Department in that two perspectives in upper level management will be gained. Both Lt. Martin and Lt. Wheeler made a three-year commitment to remain with the City of Tigard upon completion of their training. (Councilor Schwartz arrived: 7:56 p.m.) • Update on Experience with Restrictive Parking Chief Goodpaster updated Council on the success of the Restrictive Parking designated in the neighborhoods near the high school. Most of the affected residents were positive about the program. Residents reported less drive-through traffic, littering was almost eliminated in some areas, and the problems with blocking of driveways and mailboxes was greatly reduced. Over a four- to five-year period, it is expected that the program will have paid for itself. No additional costs to the City are expected for this year. • Update on Community Policing Chief Goodpaster advised that the Citizen Advisory Committee met recently. The Committee is very enthusiastic. The Committee will meet again in September and then meet every C CITY COUNCIL MEETING MINUTES - JUNE 16, 1992 - PAGE 2 f other month. The purpose of the Committee is to help the C Police DepartmeiYt determine how to present police services and target problems. Goals include opening up new avenues of communication and becoming increasingly proactive in preventing problems and preserving the quality of life. HEM mom Mayor Edwards noted this ties in well with the Council goal of broadening community involvement. He referred to similarities to the Mayor's Blue Ribbon Task Force which serves as a "think tank" and communication link on community issues. • Update on Operation Slowdown Chief Goodpaster reported that-the'stricter enforcement on certain residential streets appears to have had the effect of slowing down and reducing the volume of traffic. Other areas are being reviewed for operation Slowdown enforcement. • Update on Injured Officer Chief Goodpaster reported that it may be another month before Officer Fischer returns to work. Officer Fischer was struck by a drunk driver (said driver was recently convicted and sentenced) almost a year ago. • DARE Program y About 400 children graduated from DARE. The program has been well received and its effectiveness over the years will be monitored. The program is designed for the last grade in elementary school. Last year, the 6th grade class went through the program; however, with the changeover to a middle- school system, the 5th grade class will be targeted for next year. • Car and Bike Patrols The Police Department will be implementing a car/bike patrols. Several police department personnel will have bikes which will be useful for patrols in parking lots, bikepaths, and parks. • Gang Awareness The Police Department will continue to get the word out to the community on what kinds of activity (i.e, graffiti, dress codes) indicate the presence of gangs. Councilor Johnson urged that this information be presented at every opportunity. C, CITY COUNCIL MEETING MINUTES - JUNE 16, 1992 - PAGE 3 • Update on Broadening Community Participation Community Relations Coordinator Liz Newton advised that several things had taken place since the Council's decision in May to look at Board and Committee restructuring to allow for greater community participation. Mayor Edwards and Liz met recently with the Board and Committee Chairs. This was an excellent meeting with good discussion. The structure of some of the boards and committees has not been reviewed for many years. In fact, the original purpose may be quite different from the community needs today. Over the next two months, individual Council members will meet with all the Boards and Committees to ask for their assistance. Liz reported that after a recent meeting with staff liaisons they suggested: • Staff Liaison role should be well defined • Board and Committee goals/expectations should be made clear The importance of responding to the suggestions and questions by the Boards and Committees as they helped in the restructuring was stressed by Liz as being very important. The process will include reporting back to the Board and Committee chairs tieing the proposals back to the input received from their groups. Pre-implementation would include extensive efforts to involve as many people and organizations in the community as possible. • Report on Gas Tank Removal at Operations Site City Administrator Reilly advised that the gas tanks at the Operations Site have been removed. A contractor has been hired to remove dirt and check for contamination. The extent Mao of contamination is much greater than was expected. It does not appear that the gas tanks leaked. f The cost to remove the contaminated soil is estimated to be about $100,000. The City is obligated to safely remove and dispose of the soil. Legal options, insurance, and alternatives are being assessed. City Administrator will keep Council informed on the situation. • FOCUS meeting with Governor Roberts has been rescheduled to August 8. CITY COUNCIL MEETING MINUTES - JUNE 16, 1992 - PAGE 4 C Boundary Commission Hearing - Open Space as Function of Metro City Administrator Reilly advised of a July 2 public hearing scheduled before the Boundary Commission. The Boundary Commission is reviewing the assignment of responsibility for acquiring and maintaining open space as a function of Metro. Council direction (4-1; Councilor Fessler noted disagreement) was for staff to send a letter and present oral testimony in opposition. • Joint Meeting with Tualatin Valley Fire and Rescue Board - Tentatively scheduled for August 4. • Goldschmidt Task Force Mayor Edwards and City Administrator Reilly recently met with a representative from the Goldschmidt Task Force which is reviewing governmental services at all levels; i.e., who is offering what services, inventorying possible duplications, and identifying efficiencies/inefficiencies. 3. EXECUTIVE SESSION: Cancelled. 4. ADJOURNMENT: 9:34 p.m. c At estJ2 Catherine Wheatley, City Rec rder Ma City of Tigard Date : c=0616.92 CITY COUNCIL MEETING MINUTES - JUNE 16, 1992 - PAGE 5 f 1 OEM r~ /°O1 COMMUNITY NEWSPAPERS, INC. Legal P.O. BOX 370 PHONE (503) 684-0360 Notice 1'T 7294 BEAVERTON, OREGON 97075 Legal Notice Advertising ° City Of Tigard • ❑ Tearsheet N~~ y~ P.O. Box 23397 s ❑ Duplicate Aff o Tigard, OR 97223 Ate; ` v a bo AFFIDAVIT OF PUBLICATION 'OU0 y STATE OF OREGON, )ss c t H ° 'o S rv v w COUNTY OF WASHINGTON,) Judith Koehler i a .aa being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk of the Tigard Times .r w ..s a newspaper of general cir lation s defined in ORS 193.010 c a and 193.020; published atiQartla in the aforesaid county and state; that the w A" M city a printed copy of which is hereto annexed, was published in the 0 rj,~ s~ rn aD .o 9 ; a entire issue of said newspaper forone successive and O~o': a,s consecutive in the following issues: w a` Q Lo E- Jame 11, 1992 lx~ OrJQ' Subscribed and sworn to before, me this ~~~~;ofhtz1992 V Notary Public for Oregon My Commission Ex ires: AFFIDAVIT / -