City Council Packet - 09/17/1991
F - v CITY OF TIGARD
OREGON
AGENDA
PUBLIC NOTICE: Anyone wishing to speak on an
agenda item should sign on the appropriate sign-up
sheet(s). If no sheet is available, ask to be
recognized by the Mayor at the beginning of that
agenda item. Visitor's Agenda items are asked to be
two minutes or less. Longer matters can be set for
a future Agenda by contacting either the Mayor or
the City Administrator.
1. STUDY MEE71NG (6:30 PM)
1.1 Call to Order - City Council & Local Contract Review Board
1.2 Roll Call
1.3 Call to Council and Staff for Non-Agenda Items
2. WORKSHOP DISCUSSION WITH METROPOLITAN SERVICE DISTRICT COUNCILOR
RICHARD DEVLIN
3. NON-AGENDA ITEMS
4. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the
provisions of ORS, 192.660 (1) (d), (e), & (h) to discuss labor relations, real property
transactions, current and pending litigation issues.
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5. ADJOURNMENT
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COUNCIL AGENDA - SEPTEMBER 17, 1991 - PAGE 1
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Council Agenda Item
T I G A R D C I T Y C O U N C I L
MEETING MINUTES - SEPTEMBER 17, 1991
• Meeting was called to order at 6:30 p.m. by Mayor Edwards.
1. ROLL CALL
Council Present: Mayor Jerry Edwards; Councilors Valerie
Johnson, Joe Kasten and John Schwartz (arrived at 6:41 p.m.)
Staff Present: Patrick Reilly, City Administrator; Liz
Newton, Community Relations Coordinator; and Catherine
Wheatley, City Recorder.
STUDY MEETING
2. WORKSHOP DISCUSSION WITH METROPOLITAN SERVICES DISTRICT
COUNCILOR RICHARD DEVLIN
Councilor Devlin and Council discussed several topics,
including the following:
- METRO Boundary Redistricting: Councilor Devlin advised
a redistricting plan was adopted by the Metro Council on
September 12, 1991. The plan was guided by State
criteria (although not mandated) which consisted of the
following:
> County lines
> Historical communities
> Minority communities
> Natural features
METRO did not take into consideration City boundaries or
State legislative boundaries.
A district was added; there are now 13 districts with an
average population of 80,909 per district.
(Councilor Schwartz arrived: 6:41 p.m.)
(A copy of the new redistricting map is filed with the
Council meeting material.)
There was discussion on criteria used and possibilities
of other methods for determining district boundaries.
Council noted their concern that City boundaries were not
considered. In addition, there was discussion on future
CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1991 - PAGE 1
annexation and possible changes in the urban growth
boundary. This led to discussion on annexation policies
and the makeup of the Boundary Commission. Councilor
Devlin advised Tigard should be attentive and voice their
preferences when Boundary Commission vacancies occur.
The new METRO district's boundaries will become effective
unless appealed to the Oregon Supreme Court. Appeal time
ends 45 days after the date of the decision.
Charter Committee: The Committee will be meeting at the
Tigard City Hall on Thursday, September 19. The adoption
of a work plan is scheduled. The Charter must be
approved by the voters at a primary or general election.
This would mean the Charter will be presented for voter
approval in November 1992 or May or November 1994.
The Charter Committee is reviewing the following elements
of METRO:
1) Functions
2) Structure
3) Finance
There was lengthy discussion on the Charter, METRO's
role, and council inquiries about the increasing
involvement by METRO in an expanding variety of issues.
Regional Urban Growth Goals and Objectives (RUGGO's):
METRO is scheduled to consider RUGGO's adoption on
September 26. City Administrator and Council advised
Councilor Devlin that they urged the METRO Council to
defer adoption until voters decide the Charter issue.
There was brief discussion .on the proposed 112040"
visioning process proposed by METRO in the RUGGO's.
Tigard Council believes that in order to develop a
regionally supported vision, broad and direct
participation is required throughout the region.
Presently, the proposal is that a limited number of
representatives will be allowed.
- Philosophical Differences: Discussion followed over
regional versus local issues; i.e., who should make the
determination over what is local and what is regional?
Mayor Edwards stated that he does not think people
understand what METRO is, how it is governed or what its
responsibilities are. Councilor Devlin said that the
multitude of agencies and governments in the region must
coordinate.
CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1991 - PAGE 2
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There was discussion on local access to government; good
decisions are made at the local level and this should be
recognized. Councilor Devlin maintained there is a
definite need for regional perspectives on selected
issues; he referred to JPACT as an example of a regional
effort which is working well. City Administrator noted
that JPACT is an example of broad and direct
representation throughout Washington County.
3. CALENDAR ITEMS
a. City Administrator announced there will be a Regional
Governance Committee tomorrow. He distributed the RGC
Mission Statement summary.
b. Council discussed the upcoming meeting schedule:
November 1, 2, & 3 are the dates for the Council
training workshop.
November 9, 10 & 11 are the dates for the League of
Oregon Cities' conference.
Council meeting dates for November: 19th and 26th
Council meeting dates for December: 10th and 17th
( 4. MISCELLANEOUS ITEMS:
Conversation with the Governor:
There was brief discussion of the Conversation with the
Governor and the role being played by AOC/LOC. Councilor
Johnson has attended a meeting on this effort. She reported
on an extensive information gathering process. The Governor
is attempting determine:
• What are the results of Measure 5?
• What were the people asking for when they passed
Measure 5?
Former Tigard Electric Building:
After hearing a brief summary from the City.Administrator on
space needs and preliminary cost analyses, Council consensus
was to proceed with remodelling the former Tigard Electric
Building to accommodate approximately 12 employees. In
addition, the Council agreed to pursuing the purchase of the
modular office building, using some of the Tigard Electric
Building's property for storage, and removing the small house
on the property.
CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1991 - PAGE 3
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Economic Development Committee:
Councilor Johnson advised she attended the Economic
Development Committee recently. The Committee will remain as
is for at least six more weeks. The Planning commission will
take the lead role in the review of the Triangle development.
The EDC will tour the Triangle area and members expressed a
desire to attend the workshop with the Planning Commission and
Triangle consultant. The Committee suggested they would like
to make comments as a review committee on this issue. The
next meeting for EDC is scheduled for November 4.
5. EXECUTIVE SESSION: Cancelled
6. ADJOURNMENT: 9:11 p.m.
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Ca- Lt-)
Att s Catherine Wheatley, City Recor r
ity of Tigard
Date:- 10102 g/"L
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CITY COUNCIL MEETING MINUTES - SEPTEMBER 17, 1991 - PAGE 4
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MEMORANDUM
C
CITY OF TIGARD, OREGON
TO: Pat Reilly, City Administrator
FROM: Ed Murphy, Director of Community Developmen
DATE: September 24, 1991
SUBJECT: Bids for Summerlake Park - West End
Review: The City went out to bid for improvements to the west end
of Summerlake Park on September 5, as authorized by the
City Council on March 16. This project includes two
tennis courts, a basketball court, a small ballfield,
irrigation and landscaping. The architect's estimate for
the base bid was $167,080.
Bids: Five bids were opened on September 23. The lowest base
bid was for $162,003 submitted by Northwest Landscape
Industries. From staff conversations with others in the
industry, Northwest Landscape Industries appears to be a
reputable firm that consistently does high quality work.
In order to provide us maximum flexibility with project
details and cost there were also seven alternates in the
bid, outlined in the attached matrix.
Recommendation: Staff recommends that the contract for
Summerlake Park - West End improvements be
awarded to Northwest Landscape Industries.
Staff further recommends that the City add two
benches per Alternate #3 at a cost of $1440,
add a backstop on the ballfield per Alternate
#5 at a cost of 3,568, and add a bicycle rack
per Alternate #4 at a cost of $1,046 for a
total contract amount of $168,057.
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BID RESULTS
BID OPENING: Summerlake Park - West End
DATE: September 23, 1991
BIDDER'S NAME BASE ALT. 1 ALT. 2 ALT. 3 ALT. 4 ALT. 5 ALT. 6 ALT. 7 UNIT UNIT
BID COST 1 COST 2
Eagle Elsner $224,500 -$3,000 -$2,000 $ 600 $1,500 $5,000 $2,500 $3,000 $15/ d $20/
E.D.T. Construction $219,700 -$2,305 -$17,000 $ 628 $ 960 $9,050 $3,680 $13,900 $17/ d $18/ d
Krue er's Landscape $201,000 -$1,500 -$3,000 $1,895 $2,000 $5,800 $4,000 $6,000 $20/ d $29.5/ d
Bartholemy Const. $177,269 -$5,000 -$7,304 $ 492 $ 981 $3,688 $1,990 $5,530 $15/ $15/ d
Northwest Landscape $162,003 -$3,153 -$7,824 $ 720 $1,046 $3,568 $1,601 $11,865 $9.5/yd $15/yd
Alternate 1 : Delete filter fabric under the tennis and basketball courts, asphalt, and concrete walks.
Alternate 2 : Change concrete walks to asphaltic concrete walks.
Alternate 3 : Add a bench and concrete footing (each bench).
Alternate 4 : Add a bike rack and 8 foot % 9 foot 3 inch concrete pad.
Alternate 5 : Add a backstop, concrete footing and mow strip in the ballfield.
Alternate 6 : Add basketball goals to the east and west side of the basketball court (each goal).
Alternate 7 : Change the basketball court from asphaltic concrete to concrete.
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METRO Council Districts
12
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1990 Population Surrmory Report
District Population Pct. Dev.
1 101,714 26.00
2 87,8J7 8.56
3 86,005 6.30
4 109,785 36.00
5 92,863 15.00
6 91,907 14.00
7 93,035 15.00
8 79,331 -1.95
9 79,118 -2.21
10 78,181 -3.37
11 74,156 -8.35
12 77,825 -3.81
1,051,757
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