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City Council Packet - 04/16/1991 t r3~ t 1 CITY OF TIGARD TIGARD CITY COUNCIL OREGON AGENDA STUDY MEETING :APRIL 16, 1991 6:30 P:M. :TIGARD CIVIC CENTER! 13125>SW HALL RLV©:....... TIGARD, OREGON! 9Z22~3 1. WORKSHOP MEETING - TRANSPORTATION ADVISORY COMMITTEE ? Review of Committee's Accomplishments/issues (Chairman Joe Schweitz) Committee Work Plan (Council Discussion) 2. COUNCIL LIAISON REPORTS C 3. CITY ADMINISTRATOR ITEMS s TCYS and Chamber of Commerce Leases Council Calendar Review 4. NON-AGENDA ITEMS 5. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. 6. ADJOURNMENT cca416.91 CITY COUNCIL AGENDA - APRIL 16, 1991 PAGE 1 Council Agenda Item 3.1 T I G A R D C I T Y C O U N C I L MEETING MINUTES - APRIL 16, 1991 • Meeting was called to order at 6:35 p.m. by Mayor Edwards. 1. ROLL CALL Council Present: Mayor Jerry Edwards; Councilors Valerie Johnson, Carolyn Eadon, and John Schwartz. Staff Present: Patrick Reilly, City Administrator; Loreen Edin, Administrative Services Risk Manager; Ed Murphy, Community Development Director; Liz Newton, Community Relations Coordinator; Catherine Wheatley, City Recorder and Randy Wooley, City Engineer. 2. WORKSHOP MEETING - TIGARD TRANSPORTATION ADVISORY COMMITTEE TTAC TTAC members present: Chair Joe Schweitz; Committee members James Castile, James Dusevoir, and Ron Holland. Council and TTAC reviewed several issues including: • Problem at Colony Creek (Hall Boulevard) there exists what was to have been a temporary construction access to Hall Boulevard from the Colony Creek Subdivision. This is a safety concern. • Reviewed that there will be an upcoming public hearing on the Transportation Plan as a part of the Comprehensive Plan review. • City Engineer reviewed status of the transportation projects which are part of the three-year safety bond program. • The Capital Improvements Program will be reviewed by the TTAC in the fall once the dollar amount available has been determined. • Traffic Impact Fees (TIF) represent a new element in funding structure. The City will continue to work with the County on implementation. • Review of safety issues (including 79th Avenue between Bonita Road and Durham Road). Continuing growth throughout the area increases traffic issues. There was C CITY COUNCIL MEETING MINUTES - APRIL 16, 1991 - PAGE 1 discussion on education of the public and the need to direct some of the public's influence and concerns to the County for assistance and recognition of problem areas. • Review of regional traffic issues including the status of the Western Bypass, higher densities, and increased traffic. • The Cities of Tigard and Beaverton have been working on a "letter of understanding" to address residents' concerns that Walnut and Murray could become an alternative to the Western Bypass. Beaverton staff has no problem with the draft document; the County has not yet responded. • Review of problems on Bull Mountain Road and the need to alleviate increasing transportation pressures. • Mayor acknowledged new appointments to the TTAC were needed; a meeting to review applications will be scheduled soon. • There was discussion on the balance needed between land use densities and transportation solutions offered. Jim Castile serves on both the TTAC and the Planning Commission. This is helpful to the TTAC to gain a broader view of the issues. • There was brief discussion on the Oregon Department of Transportation's proposal for improving Highway 99. It was noted that other groups in the community have formed to review this issue. One of the committees is associated with the Chamber of Commerce. Council meeting recessed at 7:55 p.m. Council meeting reconvened at 8:10 p.m. 3. REVIEW OF CITY LEASES Tigard Community Youth Services Lease - City Administrator advised that Council direction would be necessary on the policy issues concerning the City's relationship with the TCYS organization. TOYS is now leasing spa--e from the City at a nominal fee. The building is beginning to deteriorate. Council discussed the fact that there has been no recent contact from TCYS advising the City of their activity as had been done in the past. Council consensus was that they would like to hear about the program and determine if it was of benefit to Tigard residents. CITY COUNCIL MEETING MINUTES - APRIL 16, 1991 - PAGE 2 The Council will review this lease as part of the budgeting process for the next fiscal year. Chamber of Commerce Lease The City leases a portion of a building located on Main Street to the Chamber of Commerce. Presently, a group is requesting that the building be placed on a historic preservation list. Staff will prepare more information for Council review of this issue at a later date. Council discussed the Chamber of Commerce lease and related issues of whether the City should continue to own the building or whether the Chamber should own the building. Also to be considered is if the current use is the best option for the City of Tigard. S. Carolyn Long, Chamber Director, was present and explained that the Chamber currently sublets a portion of the space to a private individual. This individual also helps Chamber staff by occasionally helping persons who stop by the office and answers the phone when other staff is not there. She advised that other cities help out their chambers of Commerce because it is seen as a mutual advantage. Consensus of Council was to review the lease at a later time. Staff will prepare information regarding City/Chamber relationships; i.e., what type of assistance to other cities offer? 4. DISCUSSION ON UTILITY AND FRANCHISE (U & F) COMMITTEE Administrative Services Risk Manager Loreen Edin (staff liaison to the U & F Committee) reviewed some issues: • Role of Committee the Committee does not deal with, policy issues. If a policy question comes up, it is referred to the City Council. Legal counsel, from the City Attorney's office, is sought when needed. • Issues for the U & F Committee will probably be controversial in the near future. These issues include franchise agreements, fees/rates, and related solid waste issues being reviewed at both the local and regional levels. • Staff recommends that the Committee remain advisory with critical issues forwarded to the council for review. • The U & F has haulers as ex-officio members. Council discussed the importance of keeping the Committee impartial and not take on the appearance of being "pro- CITY COUNCIL MEETING MINUTES - APRIL 16, 1991 - PAGE 3 hauler." • Rate restructuring should be a Council decision. 5. ECONOMIC DEVELOPMENT COMMITTEE (EDC) Council requested staff to review the EDC role and recommend future role for the Committee. 6. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 8:45 p.m. under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. 7. 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