Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
City Council Packet - 01/29/1990
NOTICE OF CL'I'P COON II, DUMET G JANUARY 29, 1990 - 5:30 PM TIGARD SENIOR CENT ER 8815 SW O'1MRA SERE, TIGAM, CEUMM AGERM 1. Council Workshop Discussion on Senior Center Remodeling 2. Council Discussion on Consolidated Dispatching Services 3. Non-Agenda Items 4. EXecutive Session - Under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. 5. Adjournment cca129 Note: Reminded Donna Schmidt of The Tigard Times and Martha Allen of The Oregonian of meeting as shown above. Catherine Wheatley, City Recorder Date: January 25, 1990 . Lr, r T I G A R D C I T Y C O U N C I L MEETING MINUTES - JANUARY 29, 1990 5: 30 p. m. 1. ROLL CALL: Present: Mayor Jerry Edwards; Councilors Carolyn Eadon, Valerie Johnson, Joe Kasten and John Schwartz. Staff Present: Patrick. J. Reilly, City Administrator,; Chuck. Corrigan, Legal Counsel; Ron Goindpaster, Chief of Police; Paul Johnson, Police Corporal; Ed Murphy, Community Development Director, Liz Newton, Community Relations Coordinator-; and Catherine Wheatley, City Recorder. Also present: Dick. Rag1und, Architect for Senior Center Project. 2. SENIOR CENTER REMODELING DISCUSSION Tigard City Council met with representatives of the Tigard Senior Center in a workshop setting to discuss alterations and additions to the Senior Center. Representing the Senior Center, wwere: Paul Hunt, Emma Prillaman, and Verna Randall. After touring the facility with the Senior- Center, representatives, Council heard the Community Development Director and Project Architect review the most recent project proposal. The Architect submitted a Scope of Wc-rk Cast Analysis summarizing the resiodel elements in determining the final scope of work. The architect's list consisted of iG elements and, after discussion, Council added several items. Several elements Would be removed from the larger project and either purchased or bid out separately. Staff will prepare documentation outlining the new proposal (along with cost estimates) for Council ratification. Architect estimated project, with changes proposed by Council, would cost approximately $271,000. The following is a Summary of Council consensus on elements of the project: (Comment or, format below: Proposal is listed first by number^, with Council determination identified in indented paragraph following.) 1. Add elevator, revise main entry, add new stair to basement. Add platform at South basement door. Includes related electrical power/lighting, finishes, etc. Also includes covered walkway at exterior, and concrete slabs. Council found work as outlined to be acceptable requested cost information with regard to new doors throughout with panic bars. COUNCIL MINUTES - JANUARY 29, 1990 - PAGE 1 2. Add HVAC (heating and air, conditioning) to first floor-. Includes re 1 at ed concrete pad and screen fence. Council consensus was that cast estimates should be developed to include the basement ($15 - 20,000) with overall limit of $50,000. Counci 1 requested "zoning" or- use of sever-al smaller units for the HVAC system be reviewed to determine if this would be more efficient and cost effective. The architect and City staff will review. Mr. Hurst requested the baseboard electrical heating system be removed. 3. Extend fir^st floor- to south window wall for sound separation. Enclose new stair with window wall. Install mini-blinds at basement and repair electric b1 irid. Council consensus to remove installation of mini-blinds and repair of electric blind from the major project. Councilor, Eadc -n noted her preference f -r^ a window covering other, than mini-blinds noting care/cleaning difficulties. 4. Add retail stare/office at area under east canopy. Includes new wall at office to create two rooms, and r,elated carpeting, electrical, finishes, etc. Council consensus to leave this element as is. 5. Add new storage cabinets at the first floor- and basement. Cc Uric i 1 consensus was to remove this element and complete as a separate item after, the major, project has been completed. Coffee bars would be added; plumbing would be required upstairs but riot downstairs whet^e it was already in place. 6. Repair two pair of do lots at no ,th side of basement. Council changed this element from repair to replace doors with new glass doors; approximate cost would be $85(--). 7. Add pantry at west end and ramp at exterior. Includes electrical power/lighting, shelving, finishes. Reframe Y-oof over existing Sh fires at new r F'antr,y t-o of. } COUNCIL MINUTES - JANUARY 29, 1990 - PAGE 2 Council consensus was • only change to this element would be to wait on shelving installation which would be completed after the major project work.. This would be funded separately. 8. Add smoke detector system on both floors. Council consensus was to remove this from the major project list and address later. Sprinkler system would be installed. Alternatives on the smoke detector system were discussed including a series of hand-wired, 110-volt detectors. 9. Extend HVAC (heating and air conditioning) to kitchen. This element would be added to study to be conducted for No. 2 above. 10. Add casablanca fans at basement. Removed from major project. 11. Add concrete walk zt parking area island. This element would he left as is. 12. Fire sprinkler system. This would be part of the major project per majority consensus of Council. Councilor- Johnsen dissented; she noted concerns over payback (from reduced insurance premiums) which could be attributed to the system was negligible when balanced with building protection and life-saving value which was not apparent for a building with this type Of Useage. 13. Refinish existing hardwood floor. This element was removed from the major project; work would be completed through a separate contract. 14. Add planter/benches at entry. This element would be left as is. 15. Add awnings on south side. This element was removed from major project t see how the building performs with new HVAC system. Also ether alternatives, such as planting of shade trees, would be considered. COUNCIL MINUTES - JANUARY 29, 1990 - PAGE 3 16. Enlarge basement north wall windows. Add window at Classroa-m 17 and east end of basement. This element would be left as is. The following elements were added by Council: 17. FIVAC system improvements in the basement (see Item No. ) 18. Cover existing deck.. Concern was noted with warden-slat construction because of safety hazard of catching heels of shoes. 19. Additional items to be considered by separate contracts included: > Janitorial closet addition. > Landscaping improvements. > Exterior painting. Mayer advised that St. Anthony's Church would be holding their annual fund-raising auction soon. In response to an offer from the Church, the Mayor advised the Senior Center would receive a donation of about $1 - 2,000. 3. COUNCIL DISCUSSION ON CONSOLIDATED DISPATCHING SERVICES Chief of Police Ron Goodpaster and Police Corporal Paul Johnson joined the meeting. Chief G_odpaster updated Council on the Washington County Consolidated Coam unicat ions Agency's (WCCCA) plans to place a Measure on the May ballot requesting a levy to finance County-wide dispatching services. Two options were being considered: 1) a one-year levy @ 70 cents/$1,000 of assessed valuation, and 2) a three-year levy @ 23 cents/$1, 000 of assessed valuation. Levy funds would be utilized t convert member jurisdictions to an 800 megahertz radio-equipment system; purchase E-511 equipment; install CAD and MDT systems. Chief outlined his concerns as well as noting the plus side of joining the WCCCA effort: County-wide system would enable neighboring jurisdictions to cornmunicate/assist each • Wither. Transition concerns included: 1) Affect on current dispatch personnel. c) The need to determine whether 24-hour^ staffing was needed at Police Department. 3) Monitoring needed for dollar:service for Tigard citizens. COUNCIL MINUTES - JANUARY 29, 1990 - PAGE 4 4) Issues which need to be resolved scan include serving of citizens in the "fringe areas" such as the "Cherry exchange" located in Metzger. Potential for savings over larig--term with increased capabilities. C• New, improved technology would provide capacity to service population growth and save money. All jurisdictions which participate would have equal voice in governance decisions. Technical people would riot be representing their jurisdictions; rather representatives would consist of elected or appointed officials. Budget Would be determined by representative selected from each of the membership groups. C, Billings would be or, the basis of demand. COUnciI discussed several issues in detail, including: Desirability of maintaining 24-hour staff at police department. Alternatives, including a phone connection located in a protected area, were discussed. County Sheriff participation would cost about $4 mill ion. Mayor advised he had been told the Sheriff's portion would riot be requested t be funded on the May levy proposal. The issue of double taxation, if this were to happen, was rioted. Review of current dispatching Staff in Tigard: Chief advised State law protects current personnel's jobs. There will be an opportunity for a few positions with the City of Tigard for record keeping; positions would be available to dispatchers in the centralized operation. Chief advised that those jurisdictions which do root participate prior to the election, but decide to join later, would be faced with a substantial bLty--in cost. Chief reviewed scernario of putting the Courity-wide system into place. If the voters approve 'the funding request, the cities would receive radio equipment (800 megahertz) almost immediately. Within six-months the CAD syster:, would be in place with the MDT's up six months after that. E-911 Would not be operational for 1-1/2 to 2 years. There was lengthy Council discussion on the issues. Councilor Johnson pf:.sed the question of providing information for commll-tnity involvement concerning Tigard's possible participation in WCCCA. Mayor disagreed, noting the issue was being reported regularly in the media. He advised he felt the Council was elected to review and decide on issues ( such as this. f COUNCIL MINUTES - JANUARY 29, 1990 - PAGE 5 Council ct-nnsensus was for a "conceptual blessing" for the City to .join WCCCA, rioting their desire to remain informed as the proposal was developed. Chief noted the trend for the future indicates regionali- zation of certain efforts; i. e. , narcotics, traffic, and forensics. 4. NON--AGENDA ITEMS a. Urban Renewal - Trammell Crow Courncil authorized City Administrator to enter into are agreement with Trammell Crow t reimburse Trammell Crow for certain expenses accrued for the urban renewal effort (pr'esident's parkway) if the Development plan was approved by the v hers. b. Board and Committee Issues City Attorney would review the Develi=npment Code and other pertinent legal documents governing roles arid responsibilities of board and committee members. His review wo=uld included: responsibilities of declaring conflicts of interest acid representations of personal views at community meetings. It was suggested that a brief training session be held to remind board and committee members of their rights arid responsibilities. c. Cede Amendments/p-_,l icy Review Council will be reexamining policy issues and reviewing elements of the Community Development Code in the near future. Legal Counsel was asked to look. at legalities of postponing review of applications until the policy review has beer, completed by Council. 5. EXECUTIVE SESSION; Cancelled. G. ADJOURNMENT: 1 C) ; i D p. r,r. - Catherine Wheatley, City Recor er ATTES ry 12awards, Mays •r^ CCMl;=7 ~Ia~QI ~y Date COUNCIL MINUTES - JANUARY 29, 1990 - PAGE 6 TIMES PUBLISHING COMPANY Legal 7-6465 P.O. BOX 370 PHONE (503) 684-0360 Notice BEAVERTON, OREGON 97075 Legal Notice Advertising City of Tigard • X® Tearsheet Notice PO Sox 23397 o Tigard, OR 9 7 2 2 3 • ❑ Duplicate Affidavit o • AFFIDAVIT OF PUBLICATION STATE OF OREGON, COUNTY OF WASHINGTON, ass. 1, Linda L. Maris m being first duly sworn, depose and sayT h Q a r d f hqr u avf r t i Time s Director, or his principal clerk, of the a newspaper of general circulati ~ a r fined in ORS 193.010 and 193.020; published at g in the afore mid cou t ands}~t th ity ~c~uncl C ~+7ozc op Meeting a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for 1 successive and consecutive in the following issues: January 25, 1990 Subscribed and sw rn to bef e m this January 25, 1990 Notary Public for Oregon My Comm - n Expi s: 6 / 3 / 9 3 AFFIDAVIT j, k Gtt°1fj 4 ?OFT JA.'N+ ~'","C . .r ..w~~+-.t «..4 .r~ L✓ .sy.a.a.u f Ohl. :r~ l x~Z LI~~:i SL1 ~ i : y i 1')tiri~ ~Z Y. 'S 9(P 4 l'{.if. .Ut L.sY~ C~• ~~errwr~i YpP~i. "'n M ffR'a 1._11'-M -3 rlYi 5 fN~ 1. ur r TI(iARD'S IOR C'lcT .M, y~ 8815; SW O' t ~ iCottrict~l Workshop ~'d . ~ 1~'~dmod~ng * :~'T6465 PI1bL$h J~`edl~t'1f s ' a543 ~ ; < ~ k ar&~'4e (4 TIGA '.D SENIOR CENTER REMODEL SUMMARY OF ARCHITECTURAIJENGINEERING FEES JANUARY 29, 1990 1. Fees paid under original agreement for preparation of Addenda to existing Contract Documents: $4,500.00 This work included services beyond Contract Documents in that redesign of the elevator/entry system and related mechanicaltelectrical was involved Also, it included meetings with the Senior Advisory Committee. This pordion of the fee would be approx. $1,000.00. 2. Fees paid during the most recent Bidding/Negotiation phase: $1,000.00 3. The balance of fee to complete the Contract Administraion (construction) phase of the work is now: $2,000.00 Total Fees under current contract: $7,500.00 4. Proposed fee for completely redrawing the project and preparing new specifications(Contract Document phase): $5,000.00 5. Proposed fee to rebid the project: $880.00 Total Fees proposed: $13,380 Comparing to the standard fee which could be expected if the project was to start from the beginiung and go through the normal five phases of work shown below, the total fee for Contract Documents would be $8,500 or approx. $1,460.00 paid above standard. Also, the fee for the Bidding/Negotiation phase is $1,000.00 more than standard. However, it is proposed to help offset those additional costs by reducing the fee for the last phase from $3,520. to $2,000.00. a put these fees into perspective a normal breakdown of services if the project were being drawn from scratch would be: Construction Cost Est. ® $220,000. Fee approx. 8% _ $17,600.00 Fee breakdown by phase. Schematic Design ® 15% _ $2,640.00 Design Development 20% _ $3,520.00 Contract Documents @ 40% _ $7.040.00 Bidding/Negotiations ® 5% _ $880.00 Contract Administration ® 20% = $3.520.00 Total $17,600.00 c. k GZ c.~`c) lit. w>r c~ RICHARD E. RAGLAND, AM ARCHITECTS MPLANNERS TIGARD SENIOR CENTER SCOPE OF WORK COST ANALYSIS January 29, 1990 The following is a summary of remodel elements for review in determining a final scope of work. The costs are broken down by construction system on the attached Probable Construction Cost. The elements on this summary have been arranged with work which can be accomplished within the original approximate $190,000 budget, followed by a list of other work which has been discussed as desirable, and a final list of elements which have had low priority, but were part of past desired work These figures include a 10% contingency, General Conditions and Contractor's cverhead and profit. WORK WITHIN ORIGINAL BUDGET 1. Add elevator, revise main entry, add new stair to basement. Add platform at south basement door. Includes related electrical power/lighting, finishes, etc. Also includes covered walkway at exterior and concrete slabs. $114,217.00 2. Add HVAC (heating and air conditioning) to first floor. Includes related concrete pad and screen fence. $29,030.00 3. Extend first floor to south window wall for sound separation. Enclose new stair with window wall. Install mini-blinds at basement and repair electric blind $16,052.00 4. Add retail storeloffice at area under east canopy. Includes new wall at office to create 2 rooms, and related carpeting, electrical, finishes, etc. $18,793.00 5. Add new storage cabinets at first floor and basement. $14,345.00 6. BgZ* 2 Hair of doors at north side of basement. $683.09 Subtotal $193,120.00 ADDED WORK ITEMS - HIGH PRIORITY 7. Add Pantry at west end and ramp at exterior. Includes electrical power/lighting, shelving, finishes. Reframe roof over existing Stores at new Pantry roof. $39,504,00 8. Add smoke detector system on both floors. $6,831.00 9. Extend HVAC (heating and air conditioning) to kitchen. $1,750.00 10. Add casablanca fans at basement. $615.00 11. Add concrete walk at p rlldnyv, area island $275.00 Subtotal $48,975.00 S10 NW Third Ave, Portland,OR 97209,503/223-6725 r; " TIGARD SENIOR CENTER SCOPE OF WORK COST ANALYSIS Page 2 OTHER IMPROVEMENTS PREVIOUSLY DISCUSSED 12 Fire Sprinkler System. $16,234.00 r: 13. Refinish existing hardwood floor $6,824.00 14. Add planter/benches at entry. $3,142.00 15. Add awnings on south side. $10,110.00 16. Enlarge basement.north wall windows. Add window at Classroom 17 at east end of basement. $5,475.00 Subtotal $41,785.00 E f T PROBABLE CONSTRUCTION COSY - TIGARD SENIOR CENTER Oab"r SUBTOTAL TOTAL ITEM CAIG UNITS BUILDING SYSTEM See end DIV. 1- GENERAL CONDITIONS DIV. 2 - SITE WORK Allow LS 3,000.00 3,000.00 Selective a 10.00 320.00 0 Demolition o Site Prep. @ Elev./Walks 32 Cy 15.00 405.00 o Earthwork @ Elev./Ftgs. 287 6 LF 10.90 860.04 NewlRelocate 4 0 LF a Foundation Drainage 600.00 aHVACFesrce Allow LS 2 250300..000 0 2 250.00 Relocate Exist. 15.00 o Signage Allow 2 300 300.00 71735-00 - o install Wall & Bench Entr 14.00 5,464.00 DIV. 3 -CONCRETE 390 SF ~ 14.00 1,232.00 o Elev. Ftgs.lllValls 88 SF 14.00 2,520.00 a Figs. @ Entry 180 3.00 504.00 o Ftsg. @ Pantry 168 SF 3.40 1,404.00 111120.00 o Slab @ Entry/Elev. 468 SF o Slab @ Exterior Walks DIV. 4 - MASONRY o None DIV. 5 - METALS 2,000.00 2,000.00 2,000.00 o Misc. Metal Structural Conn/ Rails Allow LS DIV. 6 - WOODIPLASTICS 12.00 1,176.00 o Rough Carpentry @ Entry 98 10.00 2,834.00 Floor Framing @ Pantry 283 @ Ramp 516 10.00 5,160.00 JANUARY 29,1990 8919 PAGE 1 OF 5 . BUILDING SYSTEM ITEM CALL UNITS 006T SUBTOTAL TOTAL o Wall Framing/Finishing @ Entry 210 SF 5.00 1,050.00 - Complete @ Elev. 322 SF 5.00 1,610.00 @ Pantry 450 SF 5.00 2,250.00 @ Office/Ext. 400 SF 5.00 2,000.00 @ Int. Recpt. 220 SF 3.00 420.00 @ Stair 320 SF 3.00 960.00 @ Stores 88 SF 3.00 264.00 o Roof Framing/incl. Roof Cover, GBX @ Entry 210 SF 14.00 2,940.00 @ Elev. 80 SF 15.00 1,200.00 @ Canopy 415 SF 12.00 4,980.00 @ Pantry 360 SF 15.00 5,400.00 @ Supplies 144 SF 15.00 2,160.00 o Finish Carpentry Door Trim/Misc. Allow LS 3,000.00 3,000.00 o Misc. Framing - Platform @ So. Dr. 24 SF 15.00 360.00 - Ramp @ Exterior 80 SF 15.00 1,200.00 - Stairs - New 60 SF 10.00 600.00 o Cabinetwork - Upper Floor Storage 30 LF 100.00 3,000.00 - Lower Floor Crafts 30 LF 100.00 3,000.00 - Lower Floor Table & Chairs 30 LF 150.00 4,500.00 Shelving @ Pantry Allow LS 750.00 750.00 - Other Cabinets @ Upper & Lower Floors by Seniors o Plastic Sound Seal @ Upper Floor 70 LF 5.00 350.00 51,160.00 DIV. 7 - THERMAL & MOIST. PROTECTION o Roofing System Incl. in Div. 6 Above JANUARY 29, 1990 8919 PAGE 2 OF 5 BUILDING SYSTEM ITEM CALC UNITS 006T SUBTOTAL TOTAL o insulation @ Pantry 450 SF 0.75 338.00 @ Entry/Elev. 380 SF 0.75 285.00 @ Office 400 SF 0.75 300.00 o Dampproofing @ Elev. 390 SF 1.00 390.00 o Sealants Allow LS 2,500.00 2,500.00 o Sht. Mtl./Flashing Allow LS 5,000.00 5,000.00 8,813.00 DIV. 8 - DOORS & WINDOWS o Exterior Doors @ Entry 1 Pair, Panic Glass EA 800.00 800.00 @ Entry 1 Reuse, New Panic EA 600.00 600.00 @ Pantry 1 EA 400.00 400.00 @ Lower Level Repair 2 FA 250.00 500.00 o Interior Doors Typ. Door 8 EA 350.00 2,800.00 @ Store 1 EA 400.00 400.00 o Exterior Windows 133 SF 15.00 11995.00 o Interior Windows 62 SF 10.00 620.00 o Hardware @ Doors 16 EA 60.00 960.00 9,075.00 DIV. 9 - FINISHES o Gypsum Wallboard Included in Wall Framing o Resilient Flooring @ Lower Level 516 SF 1.50 774.00 @ Entry/Elev. 133 SF 4.75 632.00 Vinyl @ Stair 80 SF 3.50 280.00 @ Pantry 341 SF 1.75 597.00 @ Stores 42 SF 1.75 74.00 o Floor Prep. - Gyp. Crete @ Store/Office 285 SF 1.25 356.00 JANUARY 29, 1990 8919 PAGE 3 OF 5 C CALL UNITS COST SUBTOTAL TOTAL ITEM ~ BUILDING SYSTEM 130 by 16.00 2,080.00 o Carpeting SF 0.35 6,622.00 interior 18,920 0,50 1 212.00 12 627.00 o Painting - Both Floors Exterior 2 425 SF Not Used DIV. 10 -SPECIALTIES Not Used DIV. 11 - E©UIPMENT SF 5.00 450.00 DIV. 12 - FURNISHINGS @ Lower Level 90 250.00 250.00 o Mini-Blinds Allow LS DIV 700.00 o Re air Exist. Elec. Blind CONST. NotUSOd . 13 - SPECIAL DiVONVEYING SYS TEMS 28 000.00 28 000.00 28 000.00 or SF 5.00 20,930.00 DIV. 15-MECHANICAL Upper Floor 4,186 oHVAC (includes kitchen) Allow LS 750.00 750.00 o Sump @ Elevator SF 1.50 11,883.00 7,922 o Fire Sprinkler 2,500.00 36,063.00 Allow LS 2,500.00 Misc. o Plumbing - Sinks @ Counters b Seniors SF 3.00 4,281.00 DIV. 16 - ELECTRICAL New Areas 1,427 4,500.00 4,500.00 o Power Allow LS New Service ~ 3.00 5,829.00 New Areas 1,943 LS 1,500.00 1,500.00 o Lighting Misc. Allow PAGE 4 OF 5 8919 JANUARY 29, 1990 j BUILDING SYSTEM ITEM CALC UNITS OOST SUBTOTAL TOTAL o Smoke Detector Allow LS 5,000.00 5,000.00 o Casablanca Fans @ Lower Level 3 EA 150.00 450_.0021,560.00 1 SUMMARY DIV. 2 - SITEWORK 7,75.00 DIV. 3 - CONCRETE 11,120.00 DIV. 5 - METALS 2,000.00 DIV. 6 - WOOD & PLASTICS 51,160.00 DIV. 7- THERMAL & MOISTURE PROTECTION 8,813.00 DIV. 8 - DOORS & WINDOWS 9,075.00 DIV. 9 - FINISHES 12,627.00 DIV. 12 - FURNISHINGS 700.00 DIV. 14- ELEVAOTR 28,000.00 DIV. 15 - MECHANICAL 36,063.00 DIV. 16 - ELECTRICAL 21,560.00 SUBTOTAL 188, 853.00 DIV. 1- GEN. CONDITIONS @ 15% 28, 327.95 217,180.95 CONTINGENCY @ 10% 21,718.10 238,899.05 CONTRACTORS 0 & P @ 8% 19,111.92 258,010.97 JAN VARY 29, 1990 8919 PAGE 5 OF 5 x