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City Council Packet - 09/26/1988 0 i MMM 9/23/88 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate BUSINESS AGENDA - CATV sign-up sheet(s). If no sheet is available, SEPTEMBER 26, 1988, 6:30 P.M. ask to be recognized by the Chair at the start TIGARD CIVIC CENTER of that agenda item. Visitor's agenda items are 13125 SW HALL BLVD. asked to be to 2 minutes or i6os. Longar =attcre TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator. 6:30 o STUDY SESSION: o Agenda Review is o Computer Master Plan o Senior Center Update o Cable TV 8:00 1. BUSINESS MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance r: 1.3 Call To Staff and Council For Non-Agenda Items E: i 2. VISITOR'S AGENDA (2 Minutes or Leas Per Issue, Please) 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request f, that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes: August 8, and 22, 1988; Joint Council Tigard Water District Meeting - September 13, 1988 3.2 Receive and File: a. Departmental Monthly Reports - August, 1988 o Community Development o Community Services ' o Library . o Police— Tabled LOY l 10110 �. b. Municipal Court Study Update c. Council Meeting Tentative Agendas 3.3 Approve Solid Waste Franchise Fee Amendment - Metro Pass Through - Resolution No. 88- ( 3.4 Approve Personal Services Contracts For Municipal Court Judge t- Anthony Pelay, Jr. - Resolution No. 88- 3.5 Recess Council Meeting; Convene Local Contract Review Board Meeting (LCRB): o Award Bid For Pavement Overlays Adjourn LCRB; Reconvene Council Meeting. 3.6 Approve Purchase Of Oringdulph Property & Authorize City Administrator To Sign Contract 3.7 Approve Personal Services Contract For Interim Hearings Officer - Resolution No. 88- 3.8 Approve Final Order For Puget Corporation SL 88-02 & SDR 88-12 Appeal - Resolution No. 88- 3.9 Appoint Representatives to Serve on the Historic Sites and Districts Committee 4. CLASSIFY TAMPERING WITH POLICE DOG AS MISDEMEANOR - ORD. NO. 88- 0 Chief of Police 5. SYSTEM DEVELOPMENT CHARGES - PARKS AMENDMENT - NW/SE DISTRIBUTION - ORDINANCE NO. 88- 0 Communitv Development Director S.A. CONSTRUCTION SPEED (TEMPORARY DESIGNATION) ON S.W. 135TH AVENUE - ORDINANCE NO. 88- 0 Community Development Director 6. NON-AGENDA ITEMS: From Council and Staff 7. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (a), (d), (e), & (h) to discuss City Administrator selection, labor relations, real property transactions, and current and pending litigation issues. 8. ADJOURNMENT cw/6245D/7D COUNCIL AGENDA - SEPTEMBER 26. 1988 - PAGE 1 AGENDA UPDATE September 26, 1988 Council Meeting o STUDY SESSION: 0 Agenda Review r•.,..,.uti,r mck-3 e- Plan: CC consensus: staff to work on costs/savings for changeover to LANS — to be scheduled for Council review prior to 89-90 budget meetings o Senior Center Update: Present: Walt Munhall; Ralph Appleman, Architect; Paul Hunt, Loaves & Fishes. CC consensus: proceed with request for bids with main items being elevator; stair & entry addition & related work; and mechanical ventilation systems with other projects listed as additive alternatives. Pursue contact with National Guard to remove ramp and water tanks. Staff to review and make recommendations on remaining projects concerning possible City contribution or other ways of funding. Budget committee should be contacted (either by meeting or memorandum outlining any proposed changes in City contribution.) 1. BUSINESS MEETING: 1. 1 Call. To Order and Roll Call Ed Absent 2. vISITOR'S AGENDA James Boylan - NPO 07 concerns; Mr. Boylan to be placed on NPO 7 mailing list 3 . CONSENT AGENDA: 3 .1 Approve Council. Minutes: August 8, and 2.2, 1988; Joint Council Tigard Water District Meeting - September 13, 1988 3.2 Receive and File: a. Departmental Monthly Reports - August, 1988 o Community Development o Community Set-vices o Library o Police b. Municipal Court Study Update c. Council Meeting Tentative Agendas 3.3 Approve Solid Waste Franchise Fee Amendment- - Metro Pass Through - Resolution No. 88-•96 Considered separately: Sc/Ea UA 3 .4 Approve Personal Services Contracts For Municipal Court Judge Anthony Pelay, Jr. - Resolution No. 88-97 3.5 Recess Council Meeting; Convene Local Contract Review Board Meeting (LCRB): o Award Bid For Pavement Overlays Adjourn LCRB; Reconvene Council Meeting. 3.6 Approve Purchase Of Oringdulph Property & Authorize City Administrator To Sign Contract 3.7 Approve Personal Services Contract For Interim Hearings Officer 3.8 Approve Final Order For Puget Corporation SL 88-•02 & SDR 88-12 Appeal - Resolution No. 88•-98: Considered separately: Sc/Ea UA with amendments - remove staff names from resolution and add to Condition 1.a. : "Said condition shall not in itself establish precedent as to future improvements of S.W. 74th Avenue." 3.9 Appoint Representatives to Serve on the Historic Sites and Districts Committee 4. CLASSIFY TAMPERING WITH POLICE DOG AS MISDEMEANOR - ORD. NO. 88-26 - Ea/Sc UA COUNCIL_ AGENDA – SEPTEMBER 26, 1988 – PAGE 1 5. SYSTEM DEVELOPMENT CHARGES -- PARKS AMENDMENT – NW/SE DISTRIBUTION ORDINANCE= NO. 88-27 – Jo/Sc UA 5.A. CONSTRUCTION SPEED (-TEMPORARY DESIGNATION) ON S.W. 135Th1 AVENUE – VYCDjj. Aij',C-, NI-0. v.C. 28 Ea!jo IIA 6. NON–AGENDA ITEMS: From Council and Staff a. 132nd Annexation – Discussion concerning draft letter – Islanded Citizen Notice: CC consensus – delete supplemental information (Annexation Summary) and words "at this time" from last sentence in Paragraph 2. b. Mayor update – recent newspaper article quoting County having concerns with cities only wanting to annex high–quality commerical areas & not residential. Mayor talked with Com. Rogers — Tigard was not one of the cities co. has concerns about. Mayor to send letter to co. reaffirming annexation policy; i.e. , not agressively pursue annexations – but will assist persons through annexation process if they request this assistance. C. Civic Center: Ea review suggested changes: 1st floor – combining two smaller conference rooms into one; 2nd floor – move city administrator offices towards front (that is, near public entrance) and office services where city admin. offices had been. City admin. offices would include space for a council office. Consensus was to change as proposed by Ea as long as room in City Admin. office for conference table for meetings. Cost of change to 2nd floor drawing: $2,800• Jo. left meeting – 9:40 p.m. d. Cable T.V. coverage – after discussion, consensus for Ea to contact Jo and Ed for their input concerning whether or not to continue with cable cast cc meetings e. 135th LID – City Engineer updated on progress; generally going well, should be finished by 10/31; noted $30,000 from contingency used because of poor soils which required extra gravel. f. Tigard Marketplace – Update on progress with developer in resolving neighborhood issues; Com. Dev. Dir. to meet w/dev. on Weds. 9/28 – will report results to cc. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 10:10 P.M. under the provisions of ORS 192.660 (1) (a), (d), (e), & (h) to discuss City Administrator selection, labor relations, real property transactions, and current and pending litigation issues. 8. ADJOURNMENT: 11:01 p.m. cw/6245D/7D i� om T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES — SEPTEMBER 26, 1988 — 6:30 P.M. °_ _ rim n /_ ,�nrd �,li7 n.f ). 1 . MULL GALL 1�r�r�6iit: i uwyvf . Ian 1•^• - r Councilors: Carolyn Eadon, Valerie Johnson, and John Schwartz; City Staff-: Jill Monley, Community Services Director•; Bruce Olson, Computer Services Manager; -rim Ramis, Legal Counsel; Catherine Wheatley, Deputy City Recorder; and Randy Wooley, City Engineer. 2. STUDY SESSION: a. Computer Master Plan Discussion Interim City Administrator• outlined the status of the City's computer system. The draft Computer Master• Plan had been submitted in the Council meeting packet. Computer Services Manager reviewed the contents of the Computer Master• Plan. He advised the Plan was an attempt to define the course that the City had taken with computerization and establish the direction it would be taking over• the next several years. Computer Services Manager reported the existing system had performed well, but new developments in the industry and aging City equipment mandated implementation of an upgraded policy. Unlike upgrades in other areas, the City could anticipate significant cost savings over the oming years. The current UNISYS mainframe had been upgraded since its acquisition with additional storage and terminals. The financing arrangement for the mainframe had two years remaining before the City would own the equipment at which time it was recommended that the City migrate to another•, newer system. (Mayor arrived: 6:47 p.m. ) Computer Systems Manager outlined his proposal for the upgrade. To maximize the growth potential of the City in its computerization, a migration from the mainframe concept to a network of microcomputers, including the already installed units, would offer the greatest long—term capability and stability. He described a Local Area Network System (LANS) . Users would share common files and expensive peripheral equipment such as laser printers and scanners located on a central microcomputer called a server. The server performs all file accesses requested on the network and each user would be able to process at maximum speed because each user would have a complete computer system at his/her desk. By adhering to an industry standard, when selecting hardware and software, sources and chances for cost savings would be greatly increased. Computer Systems Manager outlined the following: Expansion capabilities Security procedures Software packages desirable (would include word processing, data base, spreadsheet) Page 1 — COUNCIL MINUTES — SEPTEMBER 26, 1988 There was lengthy discussion on leasing obligations for the current equipment. Costs included maintenance, software franchise fees, and lease payments; over the next two years the City would expend approximately $200,000. Depending on the timing of changeover to LAN5, cusL savings Of about 1, ,x,00 could be realized. Council consensus was that a changeover to LANS should be studied as a policy and budgeting issue. Computer* Services Manager was asked to perform an analysis and report his findings to Council. in January or February (prior to commencement of the budget process) . Computer Services Manager advised that the word processing system is aging. While reliable up to this time, he recommended a system review in this area as well. b. Senior Center Update Interim City Administrator reviewed the Senior Center, Community Development Block Grant issue. She noted clarification had been received as to which improvements could be funded by Block Grant funds. Also in attendance were Walt Munhall, Special Inspector/City of Tigard; Ralph Appleman, Architect; Paul Hunt, Loaves and Fishes (Meals on Wheels) . Mr. Appleman described the improvements desired at the Senior Center. These improvements included: — removal of ramp and water tanks. — elevator, stair and entry addition including related items . — mechanical ventilation systems. — administration offices, alterations and addition. — pantry, dock, and dock ramp addition. — social hall, coffee bar with sink. — multi—purpose room, coffee bar with sink. — lower level janitorial closet with sink. The estimated cost was $146,399. There was discussion on funding. Paul Hunt advised that with the original commitment of Loaves and Fishes of $3,000 per year over the next three years, it would be unlikely that they could commit any more funds. There was lengthy discussion concerning the City's participation in funding. Consensus was that the Budget Committee should be involved in the decision with regard to any changes in the City's commitment to the Senior Center. Council reviewed the list of alterations and additions (with cost estimates) for the Tigard Senior Center. Council consensus was to proceed with requests for bids for the primary items (i .e. , removal of ramp and water tanks; elevator, stair, and entry addition Page 2 — COUNCIL MINUTES — SEPTEMBER 26, 1988 including related items; and mechanical ventilation systems) which would total approximately $117,415. The projects remaining would be listed as additive alternatives on the request for bids. Council ciirecieu �t«�` movie:'! Rr.� make recommendations on the remaining projects concerning possible City contribution or other ways of funding, Council encouraged staff and individuals working on this project to contact the National Guard to determine whether they would remove the ramp and water tanks at no charge. 3. VISITOR'S AGENDA a. James G. Boylin, 11844 SW Morning Hill. Drive, Tigard, Oregon 97223, read a letter to City Council noting fletter.) his with Mr. Boylin (Note: See packet material for a copy o described his efforts to become involved with the NPO #7 and expressed concerns with the process. Mayor Brian explained that volunteer interviews are held quarterly and that interviews had just been completed for this quarter. Staff was requested to place Mr. Boylin on the NPO #7 mailing list. Mr. Boylin advised that the City should assure that this Committee is active and functional. 4. CONSENT AGENDA: 4.1 Approve Council Minutes: August 8, and 22, 1988; Joint Council Tigard Water District Meeting -- September 13, 1988 4.2 Receive and File: a. Departmental Monthly Reports - August, 1988 o Community Development o Community Services o Library o Police b. Municipal Court Study Update c. Council Meeting Tentative Agendas 4.3 Approve Solid Waste Franchise Fee Amedment - Metro Pass Through - n Resolution No. 88-96 4.4 Approve Personal Services Contracts For Municipal Court Judge Anthony Pelay, Jr. - Resolution No. 88-97 4.5 Recess Council Meeting; Convene Local Contract Review Board Meeting (LCRB) : o Award Bid For Pavement Overlays Adjourn LCRB; Reconvene Council Meeting. 4.6 Approve Purchase Of Oringdulph Property & Authorize City Administrator To Sign Contract 4.7 Approve Personal Services Contract For Interim Hearings Officer 4.8 Approve Final Order For Puget Corporation SL 88-02 & SDR 88-12 Appeal -- Resolution No. 88-98 4.9 Appoint Representatives to Serve on the Historic Sites and Districts Committee l Councilor Eadon asked that Item 4.8 be pulled for discussion, and consensus was Item 4.3 would also be considered separately. Page 3 - COUNCIL MINUTES - SEPTEMBER 26, 1988 Item 4.3 - Approve Solid Waste Franchise Amendment - Metro Pass-Through - Resolution No. 88-96. Council discussed the situation with the increase in rates and the City's inability, at this time, to do much other than pass through the increased costs to users. The automatic increase would be determined by weight; the City has estimated the rate of increase through a formula which had been developed. Interim City Administrator noted that the formula may need to be reviewed soon. Motion by Councilor Schwartz, seconded by Councilor Eadon, to approve Item 4.3 (Resolution No. 88-96) with Council's concerns noted. Mayor suggested a letter be forwarded to Metro staff and elected officials outlining Tigard's concerns with automatic rate increases and Metro's role with respect to local government functions. The motion was approved by a unanimous of Council present. Item 4.8 - Approve Final Order for Puget Corporation SL 88-02 and SDR 88-12 Appeal - Resolution No. 88-98. Council discussed whether the proposed resolution reflected all elements of Council's decision. After discussion, there was a motion by Councilor Schwartz, seconded by Councilor Eadon, to approve Resolution No. 88-98 with the following amendments: o Remove staff- names from the resolution. o Add the following sentence to Condition 1.a: "Said condition shall not in itself- establish precedent as to future improvements of SW 74th Avenue." The motion was approved by a unanimous vote of Council present. Motion by Councilor Eadon, seconded by Councilor Johnson to approve the remaining Consent Agenda items. The motion was approved by a unanimous vote of Council present. 5. CLASSIFY TAMPERING WITH POLICE DOG AS MISDEMEANOR. a. Chief of Police noted that on October 29, 1984, City Council adopted Ordinance 84-64, making it unlawful to tamper with a police dog. In a subsequent unrelated action the same night, Title 7 was adopted in new form which decriminalized certain violations and created the Civil Infractions Code. Staff recently discovered that the adoption of Title 7 had the effect of repealing the just-adopted Ordinance 84-64. It was legally impossible to cite subjects for tampering with a police dog unless Ordinance 84-64 was readopted as proposed by the Ordinance enclosed in the Council packet. b. ORDINANCE NO. 88-26 AN ORDINANCE MAKING IT UNLAWFUL TO TAMPER f WITH ANIMALS USED FOR LAW ENFORCEMENT PURPOSES AND DECLARING AN EMERGENCY. i C. Motion by Councilor Eadon, seconded by Councilor Schwartz, to adopt Ordinance No. 88-26. The motion was approved by a unanimous vote of Council present. Page 4 - COUNCIL MINUTES - SEPTEMBER 36, 1988 { t 6. SYSTEM DEVELOPMENT CHARGES (SDC) — PARKS AMENDMENT — NW/SE DISTRIBUTION. a. Summation by Community Development Director: The City Council created a Parks SDC ordinance in 1977. The ordinance required the segregation of the Parks SDC revenues into two funds — one NW, one SE, (divided by Pacific Highway) and further required expenditures from the SDC funds to be made within the geographic area from where the revenues were derived. The segregation of revenues and expenditures severely limited development of new parks. Staff recommended that Council adopt the proposed ordinance amending Section 3. 16.070 of the Tigard Municipal Code which would create only one Park and Recreation Facility SDC Fund. b. ORDINANCE NO. 88-27 AN ORDINANCE OF THE TIGARD CITY COUNCIL AMENDING SECTION 3. 16.070 OF THE TIGARD MUNICIPAL CODE RELATING TO PARKS AND RECREATION FACILITY SYSTEM DEVELOPMENT CHARGES AND SETTING AN EFFECTIVE DATE. C. Motion by Councilor• Johnson, seconded by Councilor Schwartz, to adopt Ordinance No. 88-27. The motion was approved by a unanimous vote of Council present. 7. CONSTRUCTION SPEED (TEMPORARY DESIGNATION) ON SW 135TH AVENUE. a. City Engineer summarized this agenda item: Speed restrictions in cities must generally be authorized by the State Speed Control Board. However, state statutes allow the City Council to designate temporary, reduced speeds during construction. For safety reasons, staff recommended a designated construction speed of 25 mph on SW 135th Avenue during street construction activities. b. ORDINANCE NO. 88-28 AN ORDINANCE ESTABLISHING A TEMPORARY CONSTRUCTION SPEED DESIGNATION ON SW 135TH AVENUE. C. Motion by Councilor Eadon, seconded by Councilor Johnson, to adopt Ordinance No. 88-28. The motion was approved by a unanimous vote of Council present. 8. NON—AGENDA ITEMS. a. 132nd Annexation Island Citizen Notice. Interim City Administrator submitted to Council a draft letter from the Mayor to island Walnut area residents. She noted that this letter• should be mailed around October 1. The letter's content would be reviewed with the Boundary Commission to assure it met their. specifications . Discussion followed. Council consensus was to delete the supplemental information page (annexation summary) and the words "at this time" from the last sentence in Paragraph 2. Page 5 — COUNCIL MINUTES — SEPTEMBER 26, 1988 i i i b. City of Tigard Annexation Policy. Mayor reported there was a recent newspaper article quoting County officials' concerns with �- cities only wanting to annex high—quality commercial areas and not .......;,i....l-4.,.1 Mayor advised he had haike(i with Commissioner Rogers who noted that Tigard was not among those cities causing this concern. After discussion, Council consensus was to forward a letter (from the Mayor) to the County reaffirming Tigard's annexation policy; i.e. , the philosophy that the City would riot aggressively pursue annexations; but will assist persons, upon request, through the annexation process. C. Civic Center. Councilor Eadon reviewed suggested changes to the architectural drawings. These changes included: First Floor — Combining two smaller conference rooms into one. Second Floor — Moving Administrative offices to the front (near public entrance) and placing Office Services in the location where the Administrative offices had been located. Councilor Eadon noted the Administrative offices included a space for a Council office. After discussion, Council consensus was to authorize the changes as proposed by Councilor Eadon, as long as there remained room in the City Administrator's office for a conference table for- meetings. Councilor Eadon advised that the costs of change to the drawings on the second floor was $2,800. (Councilor Johnson left the meeting at 9:40 p.m.) d. Cable Television Coverage. After discussion, Council consensus was for Councilor Eadon to contact Councilors Johnson and Edwards for input concerning whether cable—cast City Council meetings should be continued. e. 135th Local Improvement District (LID) Update. City Engineer reported on construction progress. He noted that the project was generally going well and should be completed by October 31. He advised that $30,000 from contingency was used because of poor soils which required extra gravel. Mayor noted he had been advised that Council would be receiving a petition from the residents in the 135th area asking to be relieved of some of the LID assessment on this project. The petitioners will be suggesting that the City—wide bond measure (if approved at the November election) pay for part of the project. Q Page 6 — COUNCIL MINUTES — SEPTEMBER 26, 1988 f. Tigard Marketplace. Community Development Director reviewed the progress made with the neighborhood's concerns with regard to excess noise and light from the parking lot. He advised he would ,.;a ..,c"..ng with t, e c'cveloper on 1.1cdncsday, cw nbc. 28 a.. .....u1 update Council with the results of the meeting. Community Development Director reported: a The public—address—system problem had been resolved. o Garbage truck drivers had been advised that they were riot to be picking up refuse in the early morning hours. o Street sweeping schedules were still a source of complaint; the developer would continue working to get this within the required hours. o The lighting problem was unresolved; some work had been done, but was ineffective. The Developer was given a September 30 deadline to correct the problem. There was discussion on the noise problem from the HVAC systems on the roof- of the Tigard Market Place building. Community Development Director advised that the noise level may be above DEQ regulations. 9. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 10: 10 p.m. under the provisions of ORS 192.660 (1) (a), (d), (e), & (h) to discuss City Administrator selection, labor, relations, real property transactions, and current and pending litigation issues. 10. ADJOURNMENT: 11:01 p.m. .�y� L Approved by the Tigard City Council on / 1o✓zmj� ,� 1988. Deputy Recorder — City of Tiga" rd ATTEST: Mayor — City of Tigard cw/75n9D C Page 7 — COUNCIL MINUTES — SEPTEMBER 26, 1988 TIMES PUBLISHING 'COMPANY Legal P.O.BOX 370 PHONE(503)684-0360 Notice 7-6728 BEAVERTON,OREGON 97075 � irv. .wawv r+vay.a.vo.y • CITY OF TIGARD • ❑ Tearsheet Notice PO BOX 23397 • TIGARD, OR 97223 • ❑ Duplicate Affidavit AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. ELAINE PETROGEORGE I, being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the TIGARI3T-I14€a a newspaper of general cir"6Wb as defined in ORS 193.010 and 193.020; published at in the aforesaid county and state; that the SYNOPSIS a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for ONE successive and consecutive in the following issues: SEPT. 22,1988 i Su cubed and sworn to re me this sept. 22, 1988 ry Public for Oregon My Commission Expires: 9/20/92 r 'y r} AFFIDAVIT � ,a �} X!'- � ;",�f �awrt i x}�+'� fS��Rut�}y2 Cdr ' `.r�� 't+•�'�yMe�l�t� }',�' r v4j x Z r, i G- yy��a 'v t y 1' a..,, I •Ttte following selected,age►xrla item9 are published--JW 'Idisx ni'on 5atio. I FnrtherIniormaitioa and full Agendas m&y be obtaii�d frdrric" ty$Re` i`;6 'der,13f25 SW Hall Bfgd;Tigard Ore oi �9�223 or�by�c�lilin 63>�=41 Hl °<j{<�'� 1atpyr G r•tsC�k'� uC x 4y, rr- 7Nrtafi Lv '.t --CIT'Y'GOUNMREGULAR 1.ViEEi��C SEPI am TIGARD-CNI� �y � ;.� +�tv`' z� 5.i•1 xt+h a$'r.�. �.c..tS+�xY•�it 7ti6,.a+SrSt1L y P�i'��F•� t i i-F6 -ztwl' mR-in"rlj4K' hYT YK yl ( A bl1c �I�arli =�S's°� ,say� ve 0P � a r'�'��- ?" lt: ,.::b in� •COngide'tlon� �'' ,;�'� �'`� '` ��'�' �`�;i�:�` ti i, ur til itfion r'a` r i 4i z - f CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING T` In the Matter of the Proposed STATE OF OREGON ) " County of Washington ) ss `'' City of Tigard E ; FCS I, being first duly sworn, on oath, depose an say: ::< That I posted in the fo o ing public and conspicuous places, a copy of , Ordinance Number(s) — D r7 which were adopted at the Council Meeting to tat ached ander by made a <` copy(s) of said ordi ance(s) being ere E part hereof, on the X day of 198$' vl. Tigard Civic Center, 13125 S.W. Hall Blvd., Tigard, Oregon. 2. U.S. National Bank, Corner of Main and Scoffins, Tigard, Oregon 3. Safeway Store, Tigard Plaza, S.W. Hall Blvd. , Tigard, Oregon 4. Albertson's Store, Corner of Pacific Hwy. (State HWY. 99) and S.W. Durham Road, Tigard, Oregon SU scri. ad =and sworn to before me this day of 1 Notary Public for Oregon s: My Commission Expire �� ralph appleman architectG (503) 635-3979 �. Sess .-•v� 1769U s w blue heron rd lake oswego oregon 97034 26 September 1988 Re: ALTERATIONS AND ADDITIONS TO THE TIGARD SENIOR CENTER Current Estimates of Costs: Removal of Ramp and Water Tanks 5000.00 Elevator, Stair and Entry Addition, including related: Site Paving and Handicap Access Improvements (1200.00) Entryway Cover (3300.00) Building Addition (43700.00) Elevator (30000.00) Upper FI. / 412 s.f. Floor, 41 ft Cab., 15 ft. Bench (5000.00) Lower Fl. / 56 ft. Cabinets (3300.00) 86500.00 91500.00 Mechanical Ventilation Systems: Social Hall System /with Cooling Capacity (16391 .00) Multipurpose Room System / incl. Alterations (9524.00) 25915.00 117415. Administration Offices Alterations and Addition 11047.00 128462. Pantry, Dock and Dock Ramp Addition 13987.00 .00 Social Hall Coffee Bar with Sink 1600.00 144049. Multipurpose Room Coffee Bar with Sink 1000.00 145049. Lower Level Janitorial Closet with Sink 1350.00 146399. Estimates are based on improvements shown on Drawing 1 latest revision dated 14 September 1988 ralnh anoleman architect (503) 635-3979 a 17690 s w blue heron rd ! �> lake oswego oregon 97034 u y, E 26 September 1988 Re: ALTERATIONS AND ADDITIONS TO THE TIGARD SENIOR CENTER Current Estimates of Costs: Removal of Ramp and Water Tanks 5000.00 $ Elevator, Stair and Entry Addition, including related: Site Paving and Handicap Access Improvements (1200.00) Entryway Cover (3300.00) Building Addition (43700.00) Elevator (30000.00) ! Upper FI. / 412 s.f. Floor, 41 ft Cab., 15 ft. Bench (5000.00) ( Lower Fl. /56 ft. Cabinets (3300.00) 86500.00 i Mechanical Ventilation Systems: Social Hall System /with Cooling Capacity (16391 .00) i Multipurpose Room System / incl. Alterations (9524.00) I 25915.00 117415.00 Administration Offices Alterations and Addition 11047.00 - 00i i Pantry, Dock and Dock Ramp Addition _ 13987.00 I142449. Social Hall Coffee Bar with Sink 1600.00 144049.00 Multipurpose Room Coffee Bar with Sink 1000.00 145049.00 Lower Level Janitorial Closet with Sink 1350.00 1-463997AWO Estimates are based on improvements shown on Drawing 1 latest revision dated 14 September 1988 i i MEMORANDUM CITY OF TIGARD, OREGON f: Respond By — TO: Mayor and City Council ' \� For Your, Information FROM: Jill Monley �) Sian and Return ' DATE: September 23, 1968 -- SUBJECT: Computer Master Plan ' As per our original workplan, attached is the DRAFT Computer Master Plan. t This is scheduled for discussion in our study session a September illy i 26, 1988, f though finalization of the plan will not occur until Pat Reilly is on hoard and has a chance to react. i f ke/7183D Attachments C MEMORANDUM September 21, 1988 TO: Jill Monley, Acting City Administrator FROM: Bruce Olson, Computer Systems Manager SUBJECT: Computer Master Plan Please find attached a draft copy of the Tigard Computer Master Plan. In this document I attempt to define the course that the City has taken with computerization and establish the direction it will be taking over the next several years. The diagrams should help explain the differences between the existing installation and what we anticipate will be in place. The first diagram shows our current system and the relationship between individual users and the equipment. The other diagram will help illustrate the improved processing capability with new technology being considered. As explained in the master plan, the existing system has performed well up to this time but new developments in the industry, as well as aging equipment in place with the City, mandate that we implement an upgrade policy at this time. Unlike upgrades in other areas, we can actually anticipate significant cost savings for the City over the coming years. dam_ MEMORA14DUM C A.C!(1�,41 e s -A I C. 1" r, V J (j? a-i o.r J.t V C1 4, -1 by, 1-.-wo L.N.!.S Y' =rf d Tj-e -q V C;: -i+ive bids in 15'd-:15 EtCCHAIr'�*..'�d IZ i..,! i"47,C:Q L V:!-!I Cl C Q 9 -L a n d n.c-,-- to orocess the (I n cl ILA:L o in e n S D W,3.11C C-Q!, + re, orris-:; system V*M:11 1 n and d B—19 5 5 1 z-i i-i-f-r a rl e con-mud—r -Lo --ndle the --hre- su,!D n,E. n B, m i.c r o c-in r!u t e- e i i i or i r-.j'j 4 c 1.u d d' °,.na.n 4m.F-t r c in Nni. 1-.he CLASS fri -1c F.(3 f"I C J.a c F.,.l-ri a C C)u n•.11 v ar.,al (11 a u!:l.,L n q a t r r b j-; tAj jq C-� t d f or c:E.-.,n t r a.1 ri Ci ac tki�S j.n st a I]s iD t e 1,V:j E.� +C) + f*'4.1 0 :1) J,F.,t n e,r J.t.v r-,(:I :L nt.=,J.r,i-* a. u*ft n r •o f!,,I c r r: rM`V m ..Zfvt�J i.e r f, 'E' -n r v W E' C(:)fl"rl Ut FiF' I t H'. C:U. J. is c n k"' F:1 ......... C'!.47 .-CLUDIfliE,?11 h J, nT i,�A U.,.'.?.:.; .'kp K-o: rs er pu e II r i 11 E IF', cl u n 01: "do""'r'. I. &.I IL L ,I*D t'c L,d t h a t b c a u,s e fj+ the aging s a t Lt s o-f- WA-NG �AIP Cl�!1 T-f t.` U U 11 8 i.Q,i V_ -1:!_I c.t P, C. 4:,,,..:.c Ft 1 111 e Q,U I I M t? f.:a u s e t 1. I f YS 1p,a J rl t. t r 1. i r d J a.-e coiii . kq e 1- f.(-I r i. A ed cl (r, n 1-. n d. �.uloo tA. rf J. r .. . I cjr..f—.'t ion T h.e h v :1. 1 s.1. o4: 1 2 M'. + C.,J, s o ilf a r it+. ET,C; + V c ti? D P. V 7, C J I Q Zt ID T C Lk I. 1 1.-,4 R'll: 3.f'l I EA'l 1*11 ;kn :!n v '1 :i: +.hequ -i c Lm of i ot It c m—Cl is . j -i n -1� 1 F.,+ C,,,,, TPM so-I;--"--v)I.-I!,e L J i i.-�d b v .h- 7:i c)n _f I , the Eec r. S u.rf o r,e •cIr a+ c t.t s L cj mJ by IPM +o -HA the r C.. C,t.t 1.1'.e P., D I t:.m-f t j!j t.t S e f i 4 + + h-r ii? s t.....v ar i:t S ..-I I I S 3.f S' I r r! �;d T �.4 + d Ilb e c a�t s o b of h. i r- w, y V 4c p t-_. Q V e r ir-,*k n ci e fri ein,t P M. ch-ang etF, n ec-e!' r t b ;r-., e, C3 Cl F)+ in.C t Q Et J. w i t c:-., :it u,s-L bR d s. by t h L,Pr, t C:Ci s t a-f 65 :Cil" a t t r p �A s a.rt v D E"F,s iL2 3. c:u 1,1'. ;it V(i?1. t C.1 1-0 rl 2 E-.,,'C en S( ::'.C:: e d b v t h �m s kj C.h ;�S t V �?, �,r i -1 -1,h e al er t i a n --F s o--F+vi a r e e x c e v t b y t h e f n w o i a n v w liill r r, n t-I-S wh 4(:1 provide. Vjhat this means is that we cannot make any system changes, no tj awn Cr {er . house. LL U,F. t h e I PM s o-r t.w a r e a t t h J s t J i s +u,F.,c:+J cl n a a n d t a i ,ta r d +o r h!e, A 11."1 ,.*., .", ,r. .1 4-C T e I t -in its oralzessina �"ev Ukl F*EIFIEs v er y i n e or a ge p r alb 1.ems or, t h e 11 N I S,YS Cl �.t LL E., (_I + --n r) t b e E-Ot.t s -11-he .; v h t ilt proces-ses da+a:. L 1,er o t.,(re n. v i r t u a I I v n matin-fi-ame must be cu t-?, :.e 0 11 t:C:cip+E� (i? c o fr, -L e c e,r t a (,j r.) + l r a-11. a d an c:e s b eJ ng r; d + e Irl ':iDfMQLk,._J .,l_:lQn,, IRD Lt'�Qll* i: t I D r o r-c,S s i rl oA b i J.t v da.3.0 b I Q d ck (I"Lk C C-) .1 a couc)llo o—, F r,�i ab 1 e �.f n v fif c:r C.C;fr.D l.A v� '}'1ich we ran accr.l.ir.c., t.c.-d iiiv ract a s fr,a F .,r. 2 e r, r n m e n lt Al -An C r'C" C f F!0 U, r S ar-e user S t C. C. e =kdl v n t ag e 4: i n ab af m-m--v --md k: +... -n,- 1-4'1" h,n.0 1.oq V:. N., cr c-,coat p u.-l.�er s ztcj tf e e t o z,.n ir!d u, t r S t arl d r I-, On -the ol:mim, friat, i,,e' j i 4- fp.:; 0 C t c_-,r I A fvi c..,r i-t tm, I I a s bei n a a 1:3 1 to cpcm ev e r-k I d c-.,r r i?, J.n D Ipj _t*.V"-ll',;itf119 :ARI. 1 ''` 1Z1,. 1 d a m o u n t c� r! J. i n C..,c :i. -t: t -.0." fri (I `ham j, C� r.?�71 k.t I D(111 ER,rl _amp', -`.er fri r..!•• a!1 F, C n d t i n s Ol the Ul e!- S G!-Q VU.'s and have trecc�ivecl th(ir �Hupt-_-,ort. To x ift-,i-z e t h E, growth p o t,-2 n t i a 1. of the, City in its computerization a. t t a (.(!":7.'C.`>.: o-f f%!"s L h e _+! e Et e on (.-m' I..y -kri d h J t h + +its S t'!r.,d v-d s.: ...._:..t b E, irf!w rR.rul e,r-,t e d an,d a d t c., b a c:u r r e n t a ri d 0 Ca-t e 9 t E. 1. C mrc.,a I-.e!'. k't er T, a I c:)!n w..,.t e�- L,A r d VI�t I"IT Mi k A S t. b t-.� o d C.t + T Z. ri i::�zff c! F-C--bus +c.,r BUM XT T i -id j Ej I h. C i + ril;..r r. I A _t ri d • j i.1.1 -f,kn t::t u i., d etre;t e(1,,, 14 v n'nt 4- h e C li.t y fn 11. b f...! D 1 c) I.-r C. it s e p. cy c: p r n c! ava:. 1.a h I t IF, 't r:..:..-,., OT i C W R o.n :i d -v st an d ar d h i..,r d z.r e -fo-r m uc h a s.: 2 IF J.I C c..r- s Et n b e o n f cI u r e c.1 t o b esl-t m e e t t 1-1 E. 4., V, (72 0.11-Cer in C h(-.! C o u, e r t' i I -a t the s Euive J.m i +1 e b j.li-1.y It also s Et V:; C. E or -!C.C'-? !"',,' T .1.L y I.T. H, ...::Cir Cir.c.'tmm.-' .]the c:apabillitv c)-f E( cxT rer, PJ(—.-'C e' C!eq Lt J n I. e e c!s' c: b e addresimed ecis.-J.ly by upgradii, h is: rn p 1 e tel el y e:w m.. v�,:; fri o r c:a r) X r _;art u(.se -'-tie o 1 d cj ear. In t h J_ -w R v t e ER u!r a a s e o-F t h e a p *1 ch:4 n g J 11 1 -Z' L.k fri 21 1 ri e e d i, J a e 0 f L 1-1 e -:cl fri r;u"s-2 r ri a u F-. '1,: pizinning bev(:)i-..d three vp.ars w a t h that time frame in mind. za n d th i�rl .'last s� Etc: -!ss -to the City's data e c it u s e frt u p �.u=eF :it? cl c: e v. J ed + F, r n r e F: L'.1'. ,1.c_ers,. The ar:vvier -to th';' is c:all(SCI a-ea n e t vi r k. or LAN. Tr. -this environmein't,, Users sihare mmron X i .I.eS E,,j-jd :.-!e.r:i i r equi ipment like 1 aser printers and sc:anners, BE or- ed or-, ter, MiCr-CM—l" DU'Ler C11 d z , �rver. The server Der+orms -l' 'S. C'Fa S e S. r e a u e,sL t a d o r; I--h E, network and eztc.h user is able -to proc.ess E'A b(?C_-USe eL.-tch user has a complete compuf-:- system at h-i s d E,s k 'The. an di harrJ1,-.,=kre necessary -to operate in �k local area network is. in -the indust--try. The soXtwa-e 1which c"rI d.1."-2 S 'C 1. "1.e cl Movell Netwztre and is verV r e"I.i a b 1.E, n d t!R a iv v.,r+u I. Thr- h-ardikii--c- in" 4 .i S:+ Interti- all the uni a d h er e u a protocol CaEl'":! F,C, if-'C!Lk�ftry i:Alandard. A qaJ-n b v Ltd h er-;.r,.q to n indluStry s,'Landard, Cest ha-dware and r.o it p Z t U,.e so+tware a r e V T UNISYS E"ny d'-,1 Et r R e -au Ow tua+i n si tri Lk s t b e c cl N."!S or- a (I -F t f)AR LIJ I • t t J c S U, 1 119!1 UNISYS squipmen P!r m iu m or and Lt s v,a I w !-i I'D u+ fn E.'.11V They must al. o b, in ta�f 1 eil iJ T C Y C IL I7-.-- per' ho tt!" n-1 p 1 c.`C u n de r mai r..t.en a n C: at. X 4on i v Cost. L. 4. 'S 'S ec,,u.JLprnervt. Etre 9qt.LZk'LlV trUQ 11 th(-? WANG :j. 1 tq T S 1:1,e fr.. w t i—m J I C L" - - d ccY F. t be C:q u i r ed f r o fr: "LANG. %J 4131 e !:,(:ic.i n n e c-T. WANG to tht.i., cystem ;are c7ompa'. on 'r' with trminals utilizinc! an alternate ..!iring WA N.15 IAP have SVStef4., bUt the r,� also,, tend,. tc.) be more, expensive -than -C here is no inter-face avatilable forsending in-Formation 4rom the UNISYS A�Vp' e(A L(.;..tP fl I e! (:5 e 4:,Dr. In 0!. ut!ler Ci JC 1-.11 C i 'nis f, a s JI-. n d a r LJ mi F 0 c s 1 o a ro r;I,. I-Ale 11l st a 1 at i ori o'c e s ij n u a v r e P a a in r am.e a n d the WANG c L't ail. D U A.C c.,n!: inc i.ng the 1.i b'r-ar V +e d u ow, t.11:1.::'_• t J.C)n o+ J. -. Ij...- I. 7.c + r i-.,,t J o n a I c: + F'El E J C. s E?01 Lt C.0 8, 1 r_'k-J C:OE t T'- it l S r, I e.E. V eA A 1 S b E?C R US E? 113 fl. t,j 0 p C fi r s ra �- '.1'.'i C tA I-es e e R sva . r ., D i L i,i h ,kihiie d thq same c,w i n g o L t d e s e I"J A p P i c a 0 n s o+t w ar E..' -For t_:!-(_ (-j M.i r o c.: m r.)11';:t•!'•;; igni-Fical'i-.1y less ss ll::Ll a 11 v q n in a sc.ftw.ari. c F.,.,I,a.b I e and flexlible., T s.o+ y) r e s lower in yp i c-a'11 y., mi r or.o mp u-IL e r n-i 4-4, s, d J.+i a 13*1 e -for fnz bei.k,4F JL �A s a r d p r og r a(r,.s R r e e C: l c:1 lu s i(.3. on the Sev�-..�l al le L 0 a�'i u s c.-..r The inclusior, indLtS-['.F'k/ standard LAW s an(.1 R v E J.I z b L .. p r a g r a 9,.s allows lowL training costs and ctl la!r,!s user anywhere, (art -[-.he F network to have MRXiffiUM UA program roqram -ior processing spreadsheets cl:tl.'.?--,d Loo-tus 1.217 is p�Qb-zikbly -the in c. i d e-,v �.istz...,j program in -the world. -For report�ii, L v, + Th& r,d i a' -users to d'cj w,0 r ci p 0 r:L,s s I n 0 There are 2, frio s 'and i-c-UgIF, drz,.-fl s 0-f s so do s.J.r a b 1.e -,Ib er. 0.9 e% ng packanes c.1-1 ti,.('? flar-ket Se si l u tv-o r d K.,1-0 C es S 4 1 z_z,n t t c? c n + ur arr i- 3 -t h e word pi-ocess-.;;.r,.q s t + A common p F.t.troi-mdat.a ased pr icils in e c,,�-mary -for storing alld :1 o S Widell� UtiliZed r e'C r i e o L 11 e t''1 t-v s in-formation. t le SvS_,..eM S CE.,Il- TTI+I, wr to mame use -this d ii,S C�, .7?!jj . S X.,.t 1 1:14 1 or+ahle +rom + D 1 at-'(I:-fil is eaSV t0i Lk S e, POWe C! sy-tem to another. p i c:a t i Lm a v ai.1 b I e a k c: V.s e o I s rl a,i +'(_!'in ..-A q d at 4 1 1 r 0 q 1, fll S e_i s1' ,3 t-, t h e: casual user's -task in devel n d_l!"d r user, a sita FC. fr,,�,.ke oroce-.sinr. as eiasy Et s r, :. s.y S- Q ,, ni z t!le, chard?? 04 s/s S11 n '4 ion tsel-r- r o! r;kj !A 5 e r o 71 r.1 c,n, n E. -a h 3 n r e a d s h E, +!"a RDD -L C MITI D Lk'!'',L'r W It r.:'s -c. ii-.t r y for the "(ser J.Ci t begir: c,4: w F-,:,k i r'.C! sp :ad s h.e t-.� A,.; T-i a-r d p o +q,eI-jis S Il til C, C;.•'•oc:CIS S 11. i. Gia I e :ii;'l er!11:;r" o ca" J+..S.e d allow o 4 o r er rI C. e t!-.,e exiisting S+',---';'-'--., terfnirals� and low +! i� s v s t*m L;s n g, 1 d pt tn F.,,r-e z,. twork. E,ri c I.ice i t- -L 4 o n;-: .-j o,t*1 d e a s J.1.v h,+t.tye eXC22dad 500 al o T saine +Lm,v: thousand dollars. it is anticipated that the total cost of developing and :;nstalli.;�.*.I -this systein will be less than $.10,000, most of Which was Paid "n .1. UP; U! -Y 1. r a :, ' a ,1,3 D- D 1. oa . n C. 2 rs 4:!M:1,•Z b D e D X11,..4 i e n 4w_ ed cl -L ,711 e rll:;4. iv,.1 .1 J, rl J. t i rl t-?C!U,e,.-.-.t e d + C C.El o n 'D ik i-, c.. .'.1 C o fjt• I.-I e C 114, T Y'3 Ei e s t I i", p, n r a w!J 1.1. b Q 3�7t r,v,1)1 ac e cl an c3p p, l)V !,,a-j kt; s e n,s w i-L 1, "t.F.(q Y C, J 1:sh b v f-teQC1 V. wi h--i c h p r p u.2 cb Ek 4:. r*e q U].1"C d t. e 0, sJ sl n -I- Cl 1(J'+;.L c n v c c'!o c:':' on 0 f ri f.3rn t h J. 6,4- s ur--,n rl Q N 0 V E L L e-t.v!o 1-1 o C:(:!' o rI S,r, L o o 13e r-in d et! e e s n I P j-,I : so-, Fe r in i t-t j.n a wi.11 b e itial geoprocessi r.c on III S n e w -1--4CC',I-jq e n cj J !d s ht l- a ,oaV ? [I, :j r i r + U. nn L,c-r i o d n,d S; i`/_ 1.fil p fl, 1"! Keeo e!, Cl ]PT il';j.!-,Cl s-t Jr a c,e p t 4 1,j I C.. I Zj r.. b T. -L Upon instalial.j.c.":.' K:" t a n, h.C., po".-i ,2 p!- c e s!::i n a D C 4- C! 4 in e in-t I b e a!--. 0 •U+ lv� t 1--i e s z f r,,,s C A ID, f c o P.,.D u i e r- t-i c,n F-1 al, r d a k s e + n + D -,n a i n J.in. !r: -.i v, r:.A R k C!I t, J. 1. P a 1. D o 1) j ,.f Vs fil el e n s a r i cl the J...11_ Q ps-e o r.e 1. T h e !t I I a ion -)-lF 'A.J. if.,P J.e M.E. L _j P! j or.f,�t n .3 1",Q C E .1 D p r o e c: u!d o b imlu J.al�.,p:1 i, 4 -L h i o` r., d ri v vf-,.r j 1.4 e J.r-I o-I k:,+ C. o t� c-eme n J.. D 't Vial-e f a f r, 4.h r,E--, w:; I:., n 0 T + ai u I,e v IPM s +w: e. c:e a r- 9 a... .1,CHI K-I Lti�e U FI C L Ca n s F. J. t I a v C... to e d y `s:,.:.., + j., IA., 0 P S 1: I 0 M,m C:i 11 M 2 C:C' Y C.., (D(11 D U't 0�r 0 L! A es--, T 111, to r? n CI'1- T.f i I'-'i I h o!�,e rl s C)-f d u 1 i. ec! n 40".u-I h quar t.,, v- .:aler,,d-ew year S P EI!,s1lun n+ e n c d t.a t o h e i vi s y s t e ci,, t i n J c, n g pei,sonine 3. and ai par-al 1 1 r*0 C: T.S 3.rl.a per J.o d ending in m o n t-h—e nal p r-r)c:e s s J n A. ':CII" June '17 0) 1 c h 1.ie .-,e w i.;i y t e,i n assum i n g 'full accepLw--ice 'by A." r 1 1 "1 Zt V e3 KY' "q 1:'1 ip!1 !7e Q !-IE3 H. M ;:�i� c.i-1!r.fil ii I fil L-.!s r int f r c ; I*r*::�,y-j I- fil ! at-. �'-- e -h r k f or Q 0 s rL-.-. fri S.n a-L o r c, r!a I'I"r. 1*1 z"I",C si C Cir a-L J C.r-1 ::t U.,d t ;L r v !-;fg` f J. I, o N 1.1. 'u"ll f� I--'-\c e-s fil ;IV J. J.s j I h in i I., +i:, a,Cl 1 c! V f I.- L 1. '. .1- - .. Zk 1. D C) j +I., r) ''C:'"' S Q UJI r ir., of D V • c! r: r- e a c'0"'1 F, 1.J�4 11 4. !-1 rj, 5 1-1 tk i4 1 C:"G' c.E* 15.L i'll 5t.Ei-F'Y' a t h ou, h u n h d.r a 4+ C ri 9 a V.:JL v b e p s T 1-I J.S 1-(z.,Q Lt F,e!!I E'n m e::t n s -t 1•, .11 a r." c z... vei:r i-I ov. d die d-tr i-P q h c-., -ci--st 1 1 Cr fl f d c -c i e J C. i; re( n t pr c h- e w j.1. 1 u E- e�� L L c: h z,+ c q of hardware for- L I-i e r-d p r u c z-s s i n g s e c-L c) I u,u1.d begin i n j U 1 Y, 1989 vi i t h installation of softwimre and .. -!n-t�.r, in% 7..s r.k� d"(:)c u, A,u g 1989 ncl conver i----n Tr:... 4 t-.0 -d over ou,r riorl-1,h. p r i oi] D ur ria t l"JL ft! U, 0 e C'fe.El I o-U. 5',%5'C S'P1 1114 cy u 1 d b e b I e -For 131-OC.9553.n a. C; U 11 -(-.CI the LAN sys-i-em should be complete -nd h s e d Q i--.Irldl all. cos.l.a. I h .1.0 til i,!(I j.j f, 4 it-te�j i nst al.1 a, i o L-A c l a r,v o—-r �:I sIn c�4:."t -From, the City—wide M •-' !'c:tJ 1 a t ed r-a r" 01£ e 1 i m J.r,a-t!'C! "'i+11) c'::. ,:'i .1 t,,o r,J.c O-o-r:tk :'2-id merios can, b e s e n•t to ETO� ss,r iz..r!v -1:iime:' o I- -L c p r -e.�n -- ; h 'C"!-' S 7n A e(J'L.', C, C:CIj .11 Et C -1 e L. t j Qi I-e on CL: d be greatly redvcr�ld. r" 0 n Q1 0 1 rl C! U. �'j j n WH. :1 u c: ;L,k.k 1:2 C `1 rI or9 r w J. :t_r j S C, 0 E 4 b'i.e. c c"ad--� 1 0! C., CE!1?- 4.: T i--, d cl t, +.it e, eed; 1. s., A N + (11 i(L r Cj ir.7:1 t"t r 1- J b r ar C. ':; +:i.'•'; 01i e o W1 J U".C.C! V,1 A.10W MO!re +1.E,Xi 13 1 i V fr r r" 1, V t�+ Z' Et 1.1.t.)')j a n f r om :.t n vj,'r-,(--�r e w J. h n t 11 e CJ t4c J.:j,f!-,e frame s p I a r ed a-L this point !-I a v c--.r deJ.cl rl E! Et U R o n J f i i p t:.- r i i n d t r a i v i P. sh a r-t I d 15 e s s 1)1 e a t it n y It ril e +j'E' :Y",? 'ritt"i d "Afer r oc ess:i n g 'P[Me tsd k L S 11 Fit V C r s D c D 1.1-.n C:-4paj:)j 'c.v .ecessw'V t o •J.a.r) m'en lntccon.nect�-A LAW i= w,i J.I a I I t J i t e c! n c.-in--J ve, a c h r J.n c, thce�..-',e e x:']I 11 .L V 9 19 1:S.s E h. 11C Ei-ei: f Q! -ij!"OdUC C;:i!) Ei + e s- I:, p u l31. J.n 11 o t.k s C... a T,!,.a c L Th-is evrah.tation s-!-I c)u 1. c'n d e r e a 1, 19'S 0 :'-M d., s "L,u,21.d d r e! + t.J. n T+ y' j + 4-1, t :L l...S-t-.Ei 1. o!.I r., 4.1 (2 U, V ;;t 4 n e. L 1 4. p rj evel OID ed '1:.0 -a u'j: t war e C:u fi-m D n c) are ?,Id. e ct cm d."t, sf.3+ 1'4 V o I I%�e '.r it n J c n be cl o ri e 110 U S e kW!"!i Ie O't 1"C!" r,st'allpId by the L rc -.2 r C., U-I t s e J n -..h e -f c) m of sel-F— al, c. e !3c.r PPC fj 11 t n e: e .11cl 0-1 9 9 C, ac M e ii s '_1+ e V 1"t a Q t e!, n 1 1 at i ai w i 11 be r 1 I V,effl.e L_itj r o b I e fI-is will sur-face, new c ap ab J.I J i J- es will become available an d the City pill be expanding. Filling out the balance a n +1-i E F cI C?iAll!"i Q t a s.+I,r ito be I-nni g -For et J-d a uc!m en t 1r:a, ce s t J a s.v s t em s a n I 'the cont-Lnued t r ai r-J.n Cr 4 D e I-s o t,n e I t u b e c fo ii-t e fi-,,ur e cm.,puter l.:L'I:eS"alte 111 all eVer c h a n gi n g en v JL o n I P.en t. 1 CITY OF TIGARD EXISTING UUMYUILK SYSIFM c AS OF SEPTEMBER, 1988 i --------- ----------------------------------- --------- ; Disk ; ; BURROUGHS B-1955 ; ;Printer; I 930 MB;===== 1======1600 IPM; E 2 MB MEMORY 4 DATACOMM ADAPTERS --------- ; b MHz processor ; ---- ( Tape ; ; ; ------' -- ----------------- ; ; Datacomm Adapters ; 4: ---------------------- ------------- C u ■ fl ■ kFt' ° ======1 Modem ---Dial-in capability required by IPM i€ fl ° ■ Police Department (3 Terminals) ■ e Community Services (10 Terminals) v Community Development (5 Terminals) central system is responsible for doing all processing for all users. As additional users are NOTE: In this environment, the cen. l y p g p g added to the system, the processor must allocate an additional portion of its time for each new user. In addition, all uptirades require Parts obtained from UNISYS or several used-equipment vendors, installation by UNISYS, and must be placed under UNISYS maintenance. ) f CITY OF TIGARD UPGRADED COMPUTER SYSTEM AS OF SEPIEMNER, 1988 i ----------- --------- 1 -- -- { Community Services; To a maximum of 100 PC's 286 Processor ; (Each PC can have own printer) Disk. ; ; 1 MB Memory ; 60 MB; ; 12 MHz processor , 1 n 1 1 { 1 e } ;Printer ; --- --------------------- -------------------- -------- ------------------------------------------------ ;Community Develop. ° 1 1 1 ■ Disk ; ; 386 Processor ; V To a maximum of 100 PC's 1 1----_1 1 MB Memory ;------- ----------------------- o F ;116 MB; ; ; " .Each PC can have own printer) ; 20 MHz processor ; " { f 1 1 { 1 n 1 1 n T ;Printer ; ---------------------- --------------------- 1 --••--------------------------------------; Police Dept. ; 1 Disk ; ; ; V To a maximum of 100 PC's E: =====; 386 Processor ;-------------------- 1320 _______________;320 MB; ; 2MB Memory ; (Each PC can have own printer) { " 20 MHz Processor , , e , , e ;Printer ; + 1 , 1 , --------------------- NOTE: Mair processors in each area perform file access only. All program processing is accompli==_hed on individual PC's installed at work locations. Additional users cause minimal impact on rest of system. Any work statior. ,may he easilyy upgraded at any time without affecting any other user. A11 parfs of system readily availa5le on open market. sess wil Ait r LbMs A [) bL T1 AKt$ 9 LlulT EK 1E ij-t1a i1: Ili 111a1E 411 tIt�tpt a{ 113 9 T ! r{lu i I 1 ! _ . k ! �T E I-_�! �1fl�f�-l�._ l.rllf!171�1�t 1pt�tfi i�apa Ipa tla a'T it11-1111111 111111 i.a t ila 111 a!i ili 11a E I_tt. NOTE: IF THIS MICROFILMED 41 —12 � DRAPING IS LESS CLEAR T!!AN I ML W THIS NOTICE, IT IS DUE TO - TME QUALITY OF THE ORIGINAL OWING. OE BZ BZ a 92 SZ trZ 'E2 ZZ' 1Z OZ Bt BI di 91 Sf 4! EO ZI --11—04 b 5- t• 8 Z i �+ ARm L; ' �"fEIIIIAI�IEO�Up�111�1 � - ' 990 117, .`-'_�°`a"sS:,.<-` — t'. r - - r 11 a ce -- O i ,�'i L -. -J' _._ `-`�._,... +__ -. � aft. ✓ • . i , _ I �O O - '19' LLJ oc LLJ LT O O w.� O /� M u SAM-W j L' UPPER LEVEL i A SECTION o I O � va^-r-o >m Et£V.WALL )y w F.:.irJT4KE LWrF.2 ��\ I I I I I ii I I �� __ •n I ti— I c E w4 Sio,Nc 114_JIII .1111 N— .w S:oiNG r+ooF �L n OWly _ Q O -- W K 3 NORTH E EVATION v8°-v-o 4 1EAST ELEVATION va"=M'-o SOUTH ELEVATION B SECTION ve"=Y-o a 3 w JO W - P Y K r w7E: IrIHgI IFI I I I I I I I I I I I I I I I I IP I l l r�m:rl ll I I I�I T �1 I I I�I I I Ile I � � I I I!I I I I I!1111 1 1 11 I III 11 R :;:.. ��-I 1. I I I.I Plrl'.'mfm t I 1 n I 1 I i I nr I i i( 11 111 I I 171 I In 111 I I I ITTI 1 1 1 1 1 IIt III I I I I it _:,,,„'. UM.IMFIMD 24x , OMIIG IS IE55 CHAR IIV:R VM ROTI,IT IS DI.E M .. n ...... IIE OWLITY OF TK ORIGINN. ._. pRW11G. _—_--__.__ _.— _ _ _ _ OC B2 Ba L2 BZ 52 ►2 C2 22 2 02 6I BI LI BI LE---►I CI -ZI 11 01 i B L B S ► C 2 Iw' adnR6udnulunLluMRlxl�R j MARCH 8': ,1990 Y". AGENDA ITEM N 2 VISITOR'S'AGENDA OATS `9/26/88 (Limited to 2 minutes or less, please Please sign on the appropriate sheet for listed agenda items. The Council her issues not on the agenda, but asks that you wishes to hear from you on ot f first try to resolve your concerns through staThank please contact the City Administrator prior to the start of the meeting. you. NAME & ADDRESS TOPIC STAFF CONTACTED FMii P.tin �r JAMES G. BOYLAN rr v.�r..'��.. TT r• TT TSTT.. 1 184`t J. N. 11V21PLinv 111 LL 1J Jai •.. TIGARD, OR. 97223 H: 626-0640 W: 228-7228 I HAVE BEEN A RESIDENT OF TIGARD FOR THE PAST THREE YEARS. IT WAS NOT UNTIL RECENTLY, APPROXIMATELY THREE MONTHS AGO. THAT I BECAME AWARE OF THE EXISTENCE OF THE NPO'S. SINCE THAT TIME, I HAVE LEARNED THROUGH MY OWN EFFORTS, THAT NO''_' ONLY DO THEY EXIST. BUT ARE CONSIDERED BY THE CITY TO PLAY A VERY IMPORTANT ROLE IN C I TY GOVERNI'lExT. BECAUSE OF THESE FACTS, AND MY INTEREST IN BECOMING MORE INVOLVED WITH CITY GOVERNMENT- I FELT THAT THIS WOULD BE AN EXCELLENT STARTING POINT FOR MY I NVOLVEMENT. I WENT TO CITY HALL TO APPLY FOR A POSITION ON NP07. WHILE I WAS THERE, I SPOKE TO DONNA CORBETT. SHE INFORMED ME THAT NP07 MET THE THIRD WEDNESDAY OF EVERY MONTH AT 7: 30 P.M. SHE ALSO INFORMED ME THAT IT WOULD BE ACCEPTABLE FOR ME TO ATTEND THE MEETING AS AN OBSERVER UK-rIL I WAS ACCEPTED AS A MEMBER OF THE NPO. ON WEDNESDAY, SEPTEMBER 14, 7: 30 P.M. , I WENT TO CITY HALL TO ATTEND THE MEETING. AS I SEARCHED CITY HALL TO FIND THE MEETING PLACE OF NP07, I SPOKE WITH JOE SCHWEITZ, WHO IS ON THE TRANSPORTATION COMMITTEE AMID THE MAILING LIST FOR NP07. I WAS INFORMED BY MR. SCHWEITZ THAT NP07 WAS NOT MEETING. HE ALSO INFORMED ME OF IT'S CURRENTLY INACTIVE STATE DUE TO IT HAVING NO DESIGNATED CHAIRPERSON. WHEN I EXPRESSED MY INTEREST IN CHAIRING THE COMMITTEE HE SEEMED VERY ENTHUSIASTIC AND FELT THAT THIS IS EXACTLY WHAT NP07 NEEDED WAS SOMEONE TO TAKE CHARGE AND GET IT BACK ON IT'S FEET AGAIN. HE GAVE ME SOME VERY HELPFUL INFORMATION ABOUT WHO TO GET IN CONTACT WITH TO FIND OUT ABOUT NP07. THAT SAME EVENING, I CONTACTED NANCY ROBBINS WHO WAS LISTED AS THE CONTACT PERSON FOR NP07. I SPOKE WITH MS. ROBBINS AT LENGTH ABOUT HER ROLE, PAST AND PRESENT WITHIN THE COMMITTEE. WE ALSO SPOKE OF MY IPTTEREST IN SEEING IT REVITALIZED, AND PURSUING THE POSSIBILITY OF MY BECOME CHAIRPERSON FOR THE COMMITTEE. SHE ALSO WAS VERY ENTHUSIASTIC ABOUT MY IN'T'EREST AND URGED ME TO PERSIST IN MY EFFORTS. THE NEXT MORNING, THURSDAY, I CONTACTED DONNA COBBETT, AND RELAYED ALL OF THE INFORMATION I HAVE JUST GIVEN TO YOU. SHE TOO SEEMED VERY CONCERNED AND AGREED THAT SOMETHING SHOULD BE DONE IMMEDIATELY. HER ONLY HESITATION WAS THAT THE MAYOR HAD POSTPONED ALL COMMITTEE CANDIDATE INTERVIEWS UNTIL SOMETIME IN NOVEMBER. SHE TOLD ME THAT SHE WOULD HAVE TO CONTACT JILL MONLEY AND EXPLORE THE POSSIBILITY OF MAKING AN EXCEPTION BECAUSE OF THE PECULIAR CIRCUMSTANCES, AND SIGNIFICANCE OF THE POSITION I WISHED TO FILL. _ r D TAGAIN ..r,.r. rnrsnTrt+m mn HE k'ULLuwilgo HOIbEDAY , 1 AGAI ivnii►Cir� ,�v,...aa ..v..v,.. a ASK IF SHE HAD MADE ANY PROGRESS WITH MY REQUEST. SHE INFORMED ME THAT SHE HAD SPOKEN WITH JILL MONLEY AND WAS TOLD THAT THE INTERVIEW SCHEDULE WOULD REMAIN IN FORCE WITH NO EXCEPTIONS. MY QUESTION TO YOU, TIGARD CITY COUNCIL IS= WHY. IF NPO'S DO IN FACT PLAY SO IMPORTANT A ROLE IN CITY GOVERNMENT, AM I MEETING WITH THIS RESPONSE FROM CITY HALL. IS IT NOT VITAL, TO RECTIFY A SITUATION WHICH IS CAUSING ONE OF THEM TO BECOME TOTALLY NON-FUNCTIONAL? ACCORDING TO THE CITY OF TIGARD BOARDS AND COMMITTEES WORKBOOK. PART II . PAGE 20, RESOLUTION 110. 82-13, NPO'S ARE PART OF THE CITY'S RESPONSE TO A STATE MANDATE ISSUED BY OREGON LAND CONSERVATION AND DEVELOPMENT COMMISSION TO PROMOTE CITIZEN INVOLVEMENT. IF THIS NPO IS ALLOWED TO BECOME AND REMAIN INACTIVE, ARE THE PEOPLE WITHIN ITS BOUNDARIES NOT BEING DENIED REPRESENTATION ON MATTERS THAT THIS NPO WOULD BE INVOLVED IN? I HAVE ALSO BEEN INFORMED THAT THE MAYOR WOULD LIKE TO SEE THE NPO'S EVEN MORE INVOLVED, AND CARRY MORE RESPONSIBILITIES WITHIN CITY GOVERN mr. DOESN'T THIS GIVE EVEN MORE WEIGHT TO MY PLEA? I AM VERY MUCH INTERESTED IN CITY GOVERNMENT AMID WOULD LIKE TO BECOME AS INVOLVED AS IS POSSIBLE. I ONLY ASK THAT MY l INTEREST AND ENTHUSIASM NOT BE SNUBBED, BUT RATHER PUT TO USE AND CHAMIELED TO THE BENEFIT OF THE CITY OF TIGARD. iE F- CITY OF TIGARD, OREGON coUNUM-A-G-ENOW ITEM SUMMARY 1988 DA 8 SUBMITTED; September 2u, 1986 f` AGENDA OF: September 26, f` ISSUE/AGENDA TITLE: Community PREVIOUS ACTION: Development - Monthly August 'Report . PREPARED BY: _Community Development DET HEADOK —CITY ADMINOXV REQUESTED BY: {[[{ sssaysasasa:sssasaa as:saes:saasaassasass:sasasaaaaraasass=aasaasssaaa:=aaasaaas d`, POLICY ISSUE 66 1 � c samssassmasasamaasaaaasaaassa=aas=s=xamasaasasaasaas=aaasa:asaaaasaxaaaaaeassaa ( INFORMATION SUMMARY 1111 Attached is a monthly report from the Community Development Department. p I ` I� p( x===xsxa=ssaasa=aaaaaaaasaasaaaasxea==aasamx=Qammaasasaxaasa=xo==a=saeaasssasas if G ALTERNATIVES CONSIDERED Receive and file. t f t� i i` i assaaassaasaaaax=saga=aaasaa=maasasaas=aaaaaaasaaasaaa=mamassaaxsssaa=aaasoaasa �j FISCAL IMPACT ° i' aaaaaysaaassamsasssassaamaaaasesssaaamaaaaasaaasaasaaaaassaaaasamaaaaasasaaaaaa SUGGESTED ACTION br/5729 Receive and file. i COMMUNITY DEVELOPMENT DEPARTMENT Monthly Resort - August; 1988 I. BOARDS AND COMMITTEES: A. Planning Commission: The Commission held two hearings in August. On the 2nd it approved an expansion for Hector's Nursery (SDR 88-13) on Pacific Highway and forwarded a favorable recommendation to City Council regarding the Tigard School District proposal for a Comprehensive Plan Amendment/Zone Change/Lot Line Adjustment (CPA 88-02/ZC 88-02/M 88-12) to allow for the anticipated expansion of Durham Elementary School. Also, the Commission discussed possible changes to be made to the Planned Development chapter of the Code. On the 16th, the Commission reviewed an appeal of a Director's Decision to approve the first phase of an industrial park development proposed by the Koll Company on the north part of the Ford Pre—delivery property (SDR 88-14) . This hearing was continued to September 6th to obtain further background information. B. Hearings Officer: A proposal by Unified Sewerage Agency to expand and modernize the S Durham Waste Treatment Plant (CU 88--07) was reviewed and approved by the Hearings Officer at the August 3rd meeting. o- C. Park and Recreation Board: A tour of each of the three City—wide parks was conducted on August 3 by the Board and consultants to obtain citizen input. Murase and Associates who have been retained to prepare the Master Plans for Fanno Creek, Cook and Summerlake Parks made a presentation to the Park and Recreation Board on August 16, highlighting opportunities and constraints for each park. The Board also reviewed land acquisition proposals to allow for the expansion of Summerlake Park and made recommendations to Council. i D. City Center Plan Task Force: i A contract was awarded on August B to Moore Breithaupt to prepare the financial element of the City Center Action Plan. The City Center Plan Task Force met in a joint session with the Park and Recreation Board to review opportunities and constraints for Fanno Creek Park. C i t r E MONTHLY REPORT TO COUNCIL AUGUST, 1988 Page 2 ( E. Transportation Advisory Committee, F. Economic Development Committee: At the August 16 meeting, the Committee discussed the Triangle Plan in terms of lead group timing and Council support. Also a broad discussion concerning the Committee's purpose and from that what next year's work program should include. II. DEVELOPMENT ACTIVITIES: A. Building Permits Issued: Although single family dwelling permits are down from last year• (37% for July/August), the trend for multi—family buildings is up. Total valuation for construction is up 60% from July/August, 1987. Commercial construction continues to dominate the permit- activity. Total value of new permits issued in August was $6,695,880. r B. Current Planning: l This section issued 15 administrative decision including Site Development Review approval f-or• an 88,000 square foot office building for Key Pacific (SDR 88-16), three partitions, and a Temporary Use approval for an extra classroom for Twality Junior High School. As has been the case all spring and summer, the Planning staff has been extremely busy with inquiries pertaining to development (e.g. , zone designation, code requirements), pre—application meetings with developers (5 or• 6 per week), and assuring that conditions of approval for approved projects are met. The staff has begun review of Code amendments to streamline procedural requirements to be ready for hearings in October and November. With the Sign Code revisions being approved, the staff has begun making preparations for contacting property owners regarding non—conforming signs. These owners were notified of the sign amortization program, and that enforcement would be deferred until the revised Code was adopted. MONTHLY REPORT TO COUNCIL AUGUST, 1988 Page 3 C. Engineering Services:_ Improvement construction plans have been received for a number• of- projects fprojects that have already gained Planning Division approval. These include sewer and drainage improvements at Carmen Center• and Oregon Business Park; all public improvements at Tigard Park, a 23 lot subdivision on S.W. Tigard Street; public improvements at Brittany Square IV, an 11 lot subdivision off S.W. Winterlake Drive; and drainage and sewer improvements for the Key Pacific site off S.W. 69th Avenue. One major public improvement construction permit was issued in August. This was For the 28 lot Ashford Oaks subdivision off S.W. 79th Avenue. The value of these public improvements is $229,000. Projects that have complete the majority of initial improvements include: Amart Summerlake No. 3 subdivision off S.W. North Dakota Street just south of Scholls Ferry Rd; Lincoln Center improvements to Oak Street; Burnham Business Park - S.W. Burnham Street; and Swanson's Glen No. 2 subdivision. III. CAPITAL PROJECTS: A. Capital Projects Status as of 9/15/88: Durham/Hall turn lane, Greenburg/Tiedeman turn lane, Ash Avenue at Cresmer - scheduled to be paved next week. 135th LID - Construction progress is good; contractor is slightly ahead of schedule. Greenburg/Tiedeman Signal -- Expect to see signals installed before the end of October•. Gr•eenburg/Ash Creek Bridge Widening - Contracts have been signed. Construction will begin in a few days. Greenburg/Center Street - Only one bid received, considerably over• estimate. Will re-bid in early 1989 for spring construction. 100th Avenue Storm Drain Improvement - Approximately 609 completed. Completion expected by September 30th. Hillview Storm Drain Improvement -• Construction expected in October. N.E. Bull Mountain Study - County staff is workiny on traffic projections; experiencing some minor delays in scheduling on computer time. Expect to have results from County's work in October and to be ready for neighborhood meetings in November. MONTHLY REPORT TO COUNCIL AUGUST, 1988 Page 4 IV. OPERATIONS AND MAINTENANCE: A. Wastewater: During the month of August, the Wastewater Crew handled an emergency sewer repair at 74th and Bonita. This required the replacement of 20' of 8" concrete pipe and the installation of 8' of 24" CMP. They installed approximately 175' of 12" storm pipe on 69th Avenue. They also installed 40' of 12" storm pipe at the intersection of 69th and Taylors Ferry Road. They completed an update of the storm drainage system map for the Engineering Division. Bid specifications for the new combination vacuum--sewer cleaner were compiled and put out to bid this month. The Wastewater Crew also sponsored a "Show and Tell" day at the Kings Table Restaurant- that was well attended by many American Public. Works Association members. A good time was had by all. A. Streets: The crack sealing program was completed in August. Approximately 2370 lbs. of crack sealer- and 267 manhour•s were used to accomplish 14,310 lineal feet of crack sealing. All school crosswalks were painted for the school opening in September. Roadside brushing was started in August and will continue in September. C. Parks: The Parks Section devoted a major portion of their time to irrigation improvements at Cook, Civic Center, Liberty, and Summerlake Parks. They also applied weed control to Civic Center, Liberty and Main twice. They applied 25 units of barkdust to the Civic Center, and 5 units to Cook Park. They spent considerable time and money on vandalism clean—up and repair at Cook Park. The Parks Section managed 358 hours of TCYS and 194 hours of Community Service in August. D. Shops: Fabrication of computer mounts for Police Department patrol. C MONTHLY REPORT TO COUNCIL AUGUST, 1988 Page 5 DEQ certification on 8095 or fleet. Preventative maintenance update for all units in Operations. V. SPECIAL ITEMS OF INTEREST: A. Tigard Market Place: A neighborhood meeting was held at Mrs. Brennan' s house on Sertember 21. The Department of Environmental Quality conducted its own noise tests the week of September 12, and the staff has been discussing progress and options with Dave Zimmel of Mercury Development. Q. Lincoln Towers: The office tower is almost ready for full occupancy. The developer and staff are working out final details related to the driveway entrance. C. Puget Corporation Development on 74th: The staff is planning on meeting with Mr. Levear of the Puget Corporation to follow up on the concerns he raised at the September 12 Council meeting. A report on the Director's findings will be submitted to the City Council at a later date. br/7081D l 3,D CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 2.6, 1988 DATE suami-FED: September 16, 1988 ISSUE/AGENDA TITLE: Monthly Report PREVIOUS ACTION: Community Services Uepartment for August, 1988PREPARED BY: Donna Corbet DEPT HEAD OK CITY ADMIN OKM7ff-j REQUESTED BY: Mayor and Council POLICY ISSUE Community Services Department Monthly Report for August, 1988 INFORMATION SUMMARY Attached is the Community Services Department Monthly Report for August, 1988. ALTERNATIVES CONSIDERED FISCAL IMPACT SUGGESTED ACTION Review and File dc:0009s MEMORANDUM CITY OF TIGARD, OREGON T0: Honorable Mayor and City Council September 16, 1988 FROM: Jill Monley, Community Services Director SUBJECT: Monthly Departmental Report for August, 1988 COMMUNITY SERVICES ADMINISTRATION PERSONNEL August was a busy month in the Personnel Division. The City Administrator's position drew a lot of interest and 83 applications were received by the closing date of August 22. This position along with recruitments for 4 other positions required a lot of paper processing. continued to negotiate the TPOA Contract. With the Along with the recruitments, we assistance of a graduate student intern, a lot of data has been compiled to assist in the negotiations process. The attorney representing TPOFl left at the end of August and another attorney from the same law fir-in was appointed to complete negotiations. L COMPUTER SERVICES A draft computer master plan was distributed to department heads for their review and continent. The results will be combined and reviewed with a final draft in the near future. Work on the computer services workplan continued along with several interruptions in computer service due to downtime on the system. FINANCE/ACCOUNTING We surveyed a number- of cities to get an idea of how they handle delinquent utility the survey results and a recommendation on .late charges for charges. A summary of delinquent accounts will be prepared in September for council action in October. We continued our preparations forthe annual audit. Field work should be completed by mid--September and the Financial Report should be ready for presentation and discussion in late October. We have identified a series of deficiencies in several of our TPM software packages that we feel fall under our maintenance agreement. A programmer from IPM is scheduled to be in Tigard to make the necessary corrections and changes in mid— September. The Council approved partial buyout of the Citicorp lease was paid in August. Title to the equipment was received by the City thereby allowing the proposed trade of Burroughs equipment for PC compatible equipment. The trade should be complete in September. 1 C.S. Monthly Report (con' t) CITY RECORDER Tho C i tyPPr1lyd(ir ,kct ed _a4 DLlpart�'ment f i�,]rrl;n.,l.ti v. ( :^C: t of t iic 1ilviitli i1f niiyii5i A Request for Proposals was developed for an Insurance Agent of Record. Receipt of proposals is scheduled for September 20. A review of submittals is expected to take two or three weeks and will be done by staff representatives. The Council and Mayor filing deadlines, and candidate assistance required a lot of coordination. The new expansion or- the Civic. Center was reviewed and input was given. OFFICE SERVICES Word Processing — The system was down for 1•--1/2 days to reinitialize the disk and install new software. We have been vary pleased with the results of the installation of the new software package. Cindy, the lead WP operator, is back from surgery leave. Good news! Of the projects submitted, 42.1% were on a rush basis. This is lower than previous months and still needs to be monitored closely. The processing of tapes seems to be stabilizing. Staff is becoming more proficient in their transcriptions and the average transcription time was 40 minutes per, Ctape. These include short memos and Police interviews and reports. Various resource manuals have been distributed. They include: Standard WP Operating Manual, WP Operator Guide, WP+ Clerical Manual, Proofreading Manual. and City Standard Formats. Office Support — Debbie is doing very well in coordinating the Office Support workload and recognizing the needs of the City. Her recordkeeping has enhanced the statistics currently being submitted. Danicia's last day with the City was August 19. Diane Choate was hired to replace her and began work on August 22. Staff is adjusting to the opening of the switchboard from 9am to 8am. This has caused some adjustments in workload priorities, but we are "holding our own." It is a worthwhile service that benefits the citizens. The new folder/inserter- and mail machine has been installed. It will make the mail process more efficient. Office Management -- Bid specifications for new copy machines were developed in August. The closing date for bid submittal is September 15, at 2:30 p.m. COURT" With misdemeanor cases being cited into District Court, and the traffic caseload C being lighter, the pace in Court has slowed down. We are "catching up" on our trial docket, and the overall number, of cases pending has been reduced. We are anticipating an increase in the number, of cites we recieve as we go into the fall season and vacations end. 2 C.S. Monthly Report (con't) Revenues this fiscal year are lower than projected. This may be due to the reduced ( misdemeanor and traffic caseloads. Receivables are being monitored and the bulk of ��h.. tot-nd: r: the ciurrcnt t0 v vu u w.. �r'7 �..v arc .... ....y With the completion of the new parking lot, traffic arraignments were moved to Wednesday evenings with appearance times of 4:00 and 5:00 p.m. Suspensions for failing to appear have gone up, but we have riot received any complaints about the new time. Staffing in Court will be undergoing another change. Marge Forza, the OA II, has given her notice and will be leaving the City September 2. In•-house recruitment has begun and we hope to have the position filled the first part of September. The Records/Court Manager returned from maternity leave and is working part time. She will return full time September• 6, RECORDS August was a "normal" month for Records. With a slight reduction in records requests and no special projects, staff- was able to focus on the goals outlined in their• work program. Progress on major tasks was made on: o Conversion of 682 agreement files to end-tab folders. o Inventory sheets previously reviewed by the State Archivist's staff were typed and re-submitted for approval. / o Creation of 76 new files. It took an average of 38 minutes to create ( each file. 3 COMMUNITY SERVICES DEPARTMENT WORK MEASURES AUGUST, 1988 ACCOUNTS PAYABLE: 8/87 8/88 SEWER: 8/87 8/88 Accounts Payable Checks: 414 395 Sewer bills sent out 5980 6877 Vendors 763 1153 Sewer payments 5021 6457 Check requests 198 418 Phone calls 272 449 Payroll checks 282 331 Tr•easur•er's Receipts 720 783 Purchase Orders Processed 104 77 New Customer & Add. 327 406 chg. and Adjustments OFFICE SERVICES Wx 8/88 Number of W.P. work orders 508 Number of pages processed in W.P. 2694 Average turn around time per WP Work Order• 5.8hr• Number of office Support Work Orders 279 Number of pages processed in Office Support 37,509 Average turn around time/Office Support Work Order 4.6hr• Number of :especial/Ongoing Office Support Projects 383 ( x* The manner in which we are keeping track of office Services statistics is changing. We are separating the Word Processing statistics from Office Support. Therefore, last year's totals would be misleading. PERSONNEL 8/87 8/88 Recruitments 4 5 Hires 6 1 Terminations 2 3 Unemployment Claims 0 0 Claims Filed: Worker' s Compensation 0 3 RECORDER'S OFFICE Year—to—Date 8/87 8/88 Resolutions processed 11F, 83 Ordinances processed 49 23 Comparisons of same mo. 1 year ago: No. of Council Meetings 3 4 No. of Hours for Meetings 9 16 / Agenda Items received, reviewed and followed up on (if necessary) 45 64 Copy Volume for March CC Meetings 81000 7,667 0009s 4 09/01/88 CITY OF TIGARD CLAIM STATUS REPORT FOR AUGUST, 1988 l LOSS DATE CLAIMANT DESCRIPTION STATUS 2/04/85 Fredric Nickel Criminal counter- cp.lt. open (Officer Hal Merrill) 03/16/85 Julie B. Winkelman Wrongful Death pending officer Killion 11/22/87 Russell Snyder sewer system backup into home. CLOSED w/pmt Extensive damage. of $2567.50 (to vendors) 12/11/87 Jack Norman :CII by father Jack Norman Sr. - open Alleges City liable in traffic mishap when son struck by Marie Bernadette Winkler in crosswalk 2/2/88 City of Tigard Stolen motorcycle helmet CLOSED Ofe. Harburg. r•ec'd $250. 3/22/88 Kent R. Seida Alleges bodily harm while being CLOSED w/out issued citations. Ofc. Featherston. pmt �. 5/9/88 John 0. Umude Alleges unlawful employment open practices 5/28/88 Andrew Freedman Alleged false arrest. CLOSED W/OUT ' Heather Fellger p1l1t 7/5/88 City of Tigard Unknown hit city owned traffic light open & knocked out signals (72nd St.) 7/7/88 Gordon R & Gordon S. Summons & Complaint. Several open Martin challenges. . . 8/5/88 Deborah Stuart Employee of city alleges sign open improperly placed in parking lot. Damaged car on it. 8/12/88 Adrian Ramburg Collision with our police car during open response to emergency with wig- wags on. Extensive damage to both cars. Of c. Warren 4/17/88 Laura Jones Alleges city improperly maintains open signals & shrubs, etc, at inter- section of Hwy 99 & McDonald & Gaarde resulting in accident. s 5/28/88 Teresa Lynn Blocker Alleges she was struck by Cpl. Johnson. open 8/19/88 City of Tigard Vandalism at Cook Park restrooms. open i dc:0009s 5 NON-STAFF RESOURCES/VOLUNTEER REPORT f muGUGT, i966 PROJECTED YTD FY TOTAL CATEGORY 1986-87 1987-88 August, 1988 1988-89 1988-89 % Chancre Boards & Committees 2601 .75 2804.25 160.5 390.0 2340. -17% Volunteer Staffing 7272 7142.25 486.5 1047.75 6286.5 -12% TCYS N/A 1190 358.0 1027.2 1387.0 (3 mo. only) Community Service 2387.25 2501 .50 236.25 445.0 2670.0 6% Other 264.5 81 TOTAL: 12,525.5 12,448.0 1,241.25 2,910.25 12,683 .5 +2% ** NOTE: Boards and Committees generally hold fewer and possibly no meetings in August. It's sort of a "vacation" month. This lowers statistics considerably when projected over, the entire year. dc:0009s c 6 MEMORANDUM CITY Of *FIGARD, OREGON 10: Honorable Mayor and City Council Respond By__......._.__._.--_-_ Library Board FROM: I ibr-ary Dir( ctur /F.or- Your- Information DA'T'E: September 1.3, 1.988 ---Sign and Return SUBJECT': Monthly Repor-L., August 1908 WCCLS: The proposal for an 1.1 immibor county advisory board, f ramod by the Stru(.'-tU1`(2 and Govern,.:Anct� committee, has been reviewed by the State Library who cites conflic.Ls with ORS 357. 'rhe conflicts concern -the numbt--� • of board members, length and number of terms, responsibilities, and some other minor points. This documont has also been forwarded to County administration who will review it. At the August 11 Prufossi.unal Board meeting, the C10SUl"O of the IS herwood i.b ra ry was discussed. The discussion centered particularly un the WCCLS funds that would ordinarily be disbursed to Sherwood. "rhe stance seems to be "Wait and sec., what evolves after the library is actually closed." The Tigard Public Library Director will. represent the professional board in selecting Lhe new coordinator- for WCCLS. The interview date has not been set. JAPANESE STUDENT -roUR: On August 1, a group of 16 Japanese students were given a tour of the library by librarian Karrin Hawes. PERSONNEL: Seven persons were hired to fill vacancies and the 1.5 new FTE positions authorized fur 1988--89. Now employees include- Ann Isbell , Librarian I; Shelley Knezovich, Library Assistant II. Aides : Sandi Cox, Debbie Fisher, Kathryn Golden, Stacey Long, and Theresa Williams . VOLUNTEERS: -rhirty one regular volunteers worked 409 hours; daily average, 16.7 hours. Eight youth services volunteers worked 42.5 hours. Three community service assignees worked 4.2 hours. There was no Library Board meeting in July. Youni SERVICES: The summer reading program ended August 12 and 13 with three special activities: a traditional end or summer reading party for the pre---readers, a sleep---over at the Library for the readers, and a drawing and awards ceremony for the young adult group. This year's completion rate was substantially lower than in years past. It is believed that the theme this year was a difficult August Monthly Report; September- 13, 1988 Page 2. one to sustain for, 10 weeks, with all age 'groups showing a .loss u interest. Pmgr-am attendance on the other- hand, was very good, with 884 children during the 10--week period. For- the fall, three new book lists have been compiled. One is called "Back to School Books," another- "Welcome to the Parent's Shelf," and "Good Reads for Teens." Even though the completion rate for- summer' reading was down, cir•culati011 for- youth materials was ur>. During the three summer, months June, July, and August of this year, 22,433 juvenile it:euis were circulated, compared to 18,774 items in 1987. This is a 19 percent increase. WORK INDICATORS: Work _Indictors Flu�ust 1988 Au ust 1987 Auc unit 1986 Adult mater•i.als 10,867 8, 11.2 6,674 Juvenile materials -.7 375 5,63 _A,805 Total 1.8,2.42 13,746 11,539 Days of Service 24.5 26 25 Average Daily Circulation 745 52.9 462 POUrs of Service 2.2.7 2.13.5 2.09.5 rr Materials Cir•culat:ed Per Hour 80.4 64.4 55 Increase in Cir-culation 32.7% 19% 187 Materials Added/Withdrawn 757/0 875/132 2.58/88 Borrower-s Registered 296 356 346 Stor•ytime (No. of sessions) 216(10) 117(7) 134(6) Toddlertime (No. of sessions) N/A N/A N/A special Children's Programs (No. of sessions) 386(4) 140(?_) 32_T_(5) Personal Computer Users 196 99 N/A Fees/Fines Collected $1,135.31 $791 .80 $26.55 Gifts Received $68.63 $194.93 $5,106.61 ht/6935D dab CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 22, .1988 DATE SUBMITTED: September 16, 1988 ISSUE/AGENDA TITLE: Municipal Court PREVIOUS ACTION: March 14, 1988, Veda-to Resolution 88-21 Siqned PREPARED BY: Court Study Committee DEPT HEAD OK CITY ADMIN OK).,,, REQUESTED BY: City Council POLICY ISSUE ....................... —----- INFORMATION SUMMARY In Resolution 88-21, Council outlined the steps Staff was to take in implementing Court's new service level and requested additional information in areas of interest. The update addresses the progress Staff has made in implementing Council's direction and provides the requested follow–up information. ALTERNATIVES CONSIDERED Receive and file. FISCAL IMPACT SUGGESTED ACTION Receive and file. ht/7026D MEMORANDUM CITY OF TIGARD, OREGON TO: The Honorable Mayor and Council Respond By FROM: Jill Monley and Court Study Committee _ _For Your Information DATE: September- 13, 1988 _Sign and Return SUBJECT: Municipal Court Study Update February 1, 1988, Tigard City Council directed staff to take the necessary steps to reduce Municipal Court caseload to minor traffic and parking cites. Council also directed staff to monitor various areas of interest and to report back in September. The following addresses the areas Council requested additional information on. As directed, Municipal Court has reduced its caseload to parking and traffic cases. An evening Court session has been implemented, and sirice the completion of the parking lot, citizen comment ; about the evening court time have been positive. To—date, no complaints have been received from citizens / or merchants regarding the reduction in misdemeanor- caseload. t` Tigard Police Department began citing all violations of State statute into Washington County District Court on July 1, 1988. Shortly thereafter-, an issue arose that had not been addressed in the original study. At the present time, offenses which violate Tigard Municipal ordinances, but not State statute, cannot be heard in District Court. If the City chooses to prosecute these crimes, Municipal Court will be the proper f%_•:-um. Judging by statistics from the .last six months, this caseload would be approximately 40 misdemeanors per year. A few examples of City offenses that are different from, or not covered by State statute, are: Tampering with a Police Dog, Hindering Prosecution, and Carrying a Loaded Firearm. Although we do not anticipate a large number of these cases, since they are crimes it does make it necessary to be prepared for jury trials and to budget funds for court appointed counsel. A committee has recently been formed to review the civil infractions process. With Tigard increasing in population and area, plus an active code enforcement r program, a question has surfaced about the different options available to enforce the Hearings officer's decisions. In addition to reviewing Tigard's ordinances, the committee will be contacting other jurisdictions regarding is their enforcement methods. s The Police Department's arrests have been monitored, since March, to determine what impact the full misdemeanant caseload would have on the Municipal Court. t The Court Study Committee had projected a criminal caseload of 550 misdemeanors per year, with 400 cases being cited out of Washington Square and ` 100 major traffic cases city—wide. Based on the statistics from the last six months, approximately 725 misdemeanor cases could be filed in Municipal Court in a years time. In addition, approximately 495 major traffic cases cited Hbnor'able Mayor- and Council September 13, 1988 Page Two r into District Court could be cited into Municipal Court.. Of these traffic cases, approximately 70 percent- are DUII cases. DUII cases often require more staff time to process than other major traffic or- misdemeanor cases, and ts the number of require a higher percentage of jury trials . Graph #1 depic criminal misdemeanor and major traffic cases the Municipal Court could have City eakdown heard between March and August. BotGhacpjraphs r present#2 shows arorly thus rarrestsrwhich and Washington Square ar rc could have been processed through Municipal Court. The Police Department began gathering statistics on Police overtime July 1, 1988, Because Municipal Court is still disposing of cases cited last fiscal statistics have been kept are riot sufficient to draw year, the two months the the Chief of Police will be prepared to accurate conclusions from. However, report on overtime in the Febr'uar•y update. The heavy minor traffic caseload that was experienced 10/II7-5/88 has leveled t out under' the projected 600 cites per' month. This may be partially due to summer vacations, and to more cites being processed through District Court and Justice Court. Court staff are taking advantage of this lull to bring casework up—to—date, and to continue collection efforts. The City Recorder' has been negotiating the Senior, Judge and pro tem judges' contracts. They will be submitted to Council for approval in September. She / has also reviewed the Municipal Code to determine if modification is necessary t. to implement the new level of court service. It does riot- appear Code modification will be needed at this time . Lastly, copies of the appr-oved Court Study have been provided to interested jurisdictions. In viewing the change in caseload from the court administration, judicial, and police perspectives, the change to the reduced caseload has gone smoothly. Citizen response to evening court has been positive, and no complaints have been received about Municipal Court riot handling misdemeanor cases. Current staffing will be adequate to process the present caseload once the vacant office assistant position is filled. (The vacancy is the result of Marge Forza resigning, effective September 2, 1988. ) Until the position is filled, the temporary employee, hired to help process the caseload during the Records/ Court Manager' s maternity leave, will continue to work for the City to help keep the caseload current. The February 1989 update to Council will focus on the volume of the misdemeanor caseload being processed in Municipal Court, Police overtime/downtime, and will report on the review of the ordinance violation process. ke/6937D C t ' ■■NOON■■�■■■■■■■■■■■■■■■■■■■■■■�■■ ,. 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Wter quality Issues Discussion Ed -� 61. TPOA Contract Janice x 62. Personnel Policy Updates Janice - 7t Ongoing 63. Civic Center Remodel/Expansion Jill ,- a CC before bid 64. Municipal Services/Contracts Policy Jill X 65. City Action Plan Update Jill X 66. Bull Mountain/Walnut Study Report Jill - - X 67. Community Involvement Work Plan Jill - X 68. 5-Year$ Plan/Staffing Plan Jill - a Fall 54. Sc_-/5'.orn Dgu olinenc,,,R25. Jill Late Charge 70. County/Tigard UPAA Update-Active Plan Liz X 71- Park Plan Land Purchases Liz X 72. Public Imp. As Conditions Of Development Ra. ndyC - X 73. BM/W Transportation Study Rand X Ongoing Updates 74. Anton Park Assn. Petition Rand _- X 75. 93rd/Lincoln LID Rand X Tahled- I/23/89 76. Franchise Renegotiations WayneL 77. Purchasing Rules Discussion/Revisions Wayne - x 78. Bancroft Delinquency Declarations WayneL x 79. Supplemental Budget Hearings Wayne L- _ a Dec/Jan BC 80. Audit Report E Management Letter WayneL -_ X jZ;? 81. Bancroft Debt Service Analysis Wayne - - X 82. - 83. -- - 84. - 85. -- - - ITEM WHO? 9/12 9/19 9/26 10/10 IO/17 IO/24 11/14 11/21 I2/5 12/12 12/19 LATER NOTES DUE TO WP/SS FOR TYPING 6/26 9/1- 9/9 9/23 9/30 10/7 10/28 11/21-11/16*11/23.12/2 W DUE To LOREEN AT 5 PM READY FOR PACKETS 9/1 9/6 9/15 9/29 10/6 10/13 11/3 11/9- 11/23-12/1 12/6 lw/47?6A/2A --Different schedule due to Labor Day, Veterans Day, 4 Thanksgiving (\ _ =Cable cast business meetings Updated 9/15/68 5 I � i r.G. t eI„I [e l J.f irI'l.Tlltf r li_fL. t.. , 1TtrT7}r _ -1-1 ,_I1.T._A..�. -1:�. a_ ._.7 r i r E� ,r r5 , r e-►. , c ,.... �.. .: T ,._._.... �'��__.3 .t_.�s.'.:r ,ear+.x... ..,��a,':; ,e;��si",2aS_+v�_.i�_tl`z,.'."."."___- NOTE: IF THIS MICROFILMED DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS"DUE TO - TFE QUALITY OF THE ORIGINAL DPA,IING. _. _-. _. ie1111,1FdnNlFadHM�i07 _..__. _._..._._ --- ----------_------ ---- --. ___---- - -. ._ _. .. MARCH' oe az az �z az s;z tiz ez zz is oz sr er a 9i sr` r, er zr u o .,.._, •-,-.-Vit•'.: �. a _ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 26, 1988 DATE SUBMITTED: September, 22 1988 ISSUE/AGENDA TITLE: Solid waste—metro PREVIOUS ACTION: Resol. 87-62 dated rate increase pass through 5/4/87 PREPAREU BY : Wayne Lowr'yi Fin. Dir. DEPT HEAD ADMIN 0 AW REQUESTED BY: Utility & Franch. Comm r -- -------- POLICY ISSUE Shall the Tigard City Council exercise its authority to increase garbage rates within the City in response to a metro dump fee increase to be effective November 1, 1988, as allowed by the Tigard Municipal Code, Section 11.04.090(c) . INFORMATION SUMMARY The Metropolitan Service District has approved the first in a series of major dump fee increases to become effective November 1, 1988. (See attached letter dated August 19, 1988) , The Tigard Municipal Code allows such an increase to be passed through to the rate payors by Council resolution. The Utility & Franchise Committee has discussed the rate increase and at their September 20, 1988 meeting, unanimously recommended that Council approve an increase in the garbage rates as charged by the franchised haulers to pass the entire dump fee increase through to the rate payers. The attached resolution Exhibit "A" contains the new proposed rates. The residential increase is $2.05 per month for once per week service. Commercial, containers, and drop box rates have been similarly increased to reflect the new per ton metro dump fees. It should be mentioned that Metro expects to significantly raise the dump fees again in July of 1989. Their goal is to raise average dump fees to approximately $60/ton. This first increase raises the average dump fee from 16.50/ton to $44/ton. ALTERNATIVES CONSIDERED 1. Approve revised rate schedule 2. Do nothing FISCAL IMPACT 1. Increase in franchise fees revenue due to increased haulers gross proceeds estimated at $10,000/year. 2. Haulers incapable of absorbing a cost increase of this magnitude. SUGGESTED ACTION Staff and Utility and Franchise Committee recommends approval of attached resolution. cs/11154D . , A I MO h:sN 2000 SW First Avenue Portland,OR 97201-5398 Fax)221-1646 241-7417 August 19 , 1988 Mr. Robert Jean, City Administrator City of Tigard Executive Officer P. _O. Box 23397 Rena Cusma Tigard, OR 97223 Metro Council Mike Ragsdale Dear Mr. Jean: Presidingg O/Fica District 3 Cork�Patr'ck Over the past several months the Metropolitan Serva Ae D Prwidmg District (Metro) has been conducting its annual Solid Distrkt4 Waste Rate Study. The fiscal year 1988-89 Rate Study of M war disposal rate policies and fees has been completed. The Jim Gardner Metro Council, after receiving public testimony and input : District from its citizen Rate Review Committee, has adopted new Dejrdin tct5a rates that take effect November 1, 1988. George Van Bergen Dut?a6 Disposal fees at the St. Johns Landfill will be $42.25 per r Kelley ton for commercial haulers and $14 per trip for Mike Bonner residential self-haulers. At- the Metro South Station Drsti1t8 (formerly called the Clackamas Transfer & Recycling TX 9°�'a` Center) , the fees will be $45.75 per ton and $15. 50 for ccoPer residential self-haulers. Min°"l� The increase to commercial haulers at the St. Johns Land- Gaz r�r+sen fill is $25.55 per ton and at the South Station, $26.05 per ton. The increase translates to about $2.50 per month extra for one can per week for collection service to residences (assumes the average disposal amount is 35 pounds per week) , $28 per month for two cubic yards per week service to businesses, and $64 per 20-yard drop box. Disposal is only one cost incurred by -haulers. Insurance, fuel, labor and other costs should also be considered in evaluating collectors' rates. The Metro User Fee and Regional Transfer Charge will be collected at other commercial disposal sites according to the following table. ti. �*- August 19, 1988 6 Page 2 METRO FEES Present New Rillingsworth $.40/loose cubic yard $.50/loose cubic yard Fast Disposal $.95/compacted cubic $1.25/compacted cubic yard yard Hillsboro $.40/loose cubic yard $.50/loose cubic yard Landfill $.95/compacted cubic $1.25/compacted cubic yard yard f i Lakeside $.40/loose cubic yard $.50/loose cubic yard Reclamation $.95/compacted cubic $1.25/compacted cubic yard yard i Riverbend $.75/loose cubic yard $1.25/loose cubic yard Landfill $1.75/compacted cubic $3.00/compacted cubic yard yard I Forest Grove $3.20/ton $4.25/ton ;s Transfer Station i If you have any questions, please call Rich Owings, Solid Waste Director at 221-1646. 4 Sincerely, A14- Rena Cusma Execut ve Officer RC/sm 0029D/D3 i 11 011 1111!11 , ' i .i • I f CITY OF TIGARD,.._OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September-. 26, 1988. DATE SUBMITTED: September 14., ..1988. ISSUE/AGENDA TITLE: Muni Judge PREVIOUS ACTION: Council requested on Personal Service Contract 3/14/8ts per Resolution N'u. 88-21 PREPARED BY: Loreen Wilson DEPT HEAD OKCITY ADMIN OKREQUESTED BY: Council , POLICY ISSUE Council set policy by adoption of Resolution No. 88-21. INFORMATION SUMMARY At the conclusion of the initial Municipal Court Study Report, Council adopted Resolution No. 88-21 which directed the City Recorder to negotiate a personal service contract with the Municipal Court Judge. The contract was to be based on the salary figures used in the study which were effective July 1, 1988. The contract was reviewed with staff and Legal Counsel and then shared with the judge. The contract follows the generic form of the personal services contract developed by the City. The adoption of the contract will make the following changes and improvements over the City' s past practice: 1. Create a written document which will allow a clearer understanding between Council, Judge, and staff; 2. Set out the duties, tasks, and goals for the Judge, and specifically set the goals of court streamlining, and standardization of judicial staff procedure and process; 3. Formalize a formal reporting process through the Records/Court Manager and City Recorder which will allow more timely sharing of information between the Judge and Council; and payroll to 4. Change the method of payment for judge services from independent contractor status. ALTERNATIVES CONSIDERED 1. Approve the contract. 2. Give further direction to staff. FISCAL IMPACT 1. Meets with approved budgeted figures. 2. Unknown. SUGGESTED ACTION Alternative #1 — Motion to approve the contract. cw/6953D CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: ....September 26 1988 DATE SUBMITTED: September 19, 1988 _ ISSUE/AGENDA TITLE: Award Bid for PREVIOUS ACTION: Pavement Overlays _ Purnn��-n BY: _nciuo'ii n. Wooley Z/jvw� DEPT HEAD OK CI"fY ADMIN OK REQUESTED BY: POLICY ISSUE Bid award for pavement overlays. INFORMATION SUMMARY This year's pavement overlay program includes a portion of Cascade Blvd. south of Scholls Ferry Road, and 121st- Avenue from Scholls Ferry Road to Summer- Creek. Bids were opened on September 16, 1988. Four bids were received as follows: 1 . Eagle—Elsner•, Inc. , Tigard $72,450 2. Lakeside Industries, Portland $72,500 3. Baker Rock Crushing Co. , Beaverton $86,7.71 4. Oregon Asphaltic Paving, Portland $105,800 ! ALTERNATIVES CONSIDERED t 1. Award the contract to the low bidder. 2. Reject all bids. FISCAL IMPACT i The 1988--89 Streets CIP Budget (Pg. 141), includes $70,000 for the overlays. The small overrun will be covered by expected savings in the bridge major maintenance program. n E r E SUGGESTED ACTION t r t E That the Local Contract Review Board, by motion, accept the bid of the low f bidder, Eagle—Elsner, Inc. , in the amount of $72,450, and authorize the I Interim City Administrator to sign the contract. t br/7061D 1 a E R WASHINGTON -� CNA" S.W. :AL.Co I--- c'• Ic a Sw WILKENS 7- SOUARE y GINGHAM LN S.W— 'SICK •1 O \5 t I — MORLICK S•'K T. '.� 9 \ II I CT. S.W. IBBERTS CT —I / �<6 3 MALL T S W. SPUR GAU_ 1 y° a \ I CT. _N -IGo," � I K°" �27 6 34 5 \ I : ( — BUSINESS \ I, GFEEN 0.O>° ' •� THE UMy � L ON ..ylNr Q -� C,NO�' '- lc D° j• `w lF° c o � u i PAR II•. s p4 S.W. BASSw000 .per a O� \ ,• s i HOL WOOD �r ODOu '•../`.y \ SP`s )1f °n7 5 W C I Sw WIN T 9 � C • (�� aNTON OR. _ f-� S.W. WINDSOR PL. .•� Sw MAN yrT. j NORTH DAKOTA S SW. ( 1 S.W. II J I i NiL:I, CT. f W.BVRLH 5 gUPLLPES DR:n o �V• - oq 0 + SUMMER ST. I 1 SVMAIERCREsr 3 S.W TIOARO Si J - PC -S.W'. NEJ+E STONE C C t, 4 s f I I S.w D WN'S CT 9O ABY SW KATHERINE ST., ` �•• �O - ,131n PL SW MEADOW ST � 1 ` v S. RATHER RE ST \ t 341'35— FOWLER s = SsMM� JUNIOR 3 \ ( S.W. LYNN sre HIGH SCHOOL S.d A N Cr S.A. I rd CT. v WOODww..�,� -ANN PLS.W. ANN SAARk .W �../'•`f},l •, •=Y W r N -'� `• S ft. WALNUT Si S. JO L. 5• Sy ��,'�SON W c �Vo cil - a` MALNOT S A SW ERROL ST _ 1 L .W iiPITT PL i ,iRTNFI ►� Sw CARMEN ST. G s4 STRE i \'A S stNf R ..1 �.1A' r� •I��``\lI� C CITY OF TIGA.RD, OREGON COUNCIL AGENDA ITEM SUMMARY September 19......1988 AGENDA OF: September, 26 1988 DATE SUBMI-11'*ED; Sept ISSUE/AGENDA TITLE: Acquisition of a PREVIOUS ACTION: Acquisition portion.. of Century 21 property_for, park negotiations 1*)nrn^Drn py: Cornmi.inity D _v_. Director_ 0 ses Dept. of comm. Dev. es os 1--f-ED BY- R�L�LpD TY AD�M DEPT HE�ADO �Cl� IN OK REQUE POLICY ISSUE INFORMATION SUMMARY Over the past 2-3 months, the City has been negotiating with Century 21 Properties to acquire approximately 1 .87 acres to be added to Summerlake Park. It appears that the City and Century 21 Proper-ties have reached an agreement on the acquisition price and terms of the sale. Attached Is a letter—type agreement from the City Attorney that outlines all terms of the sale. ALTERNATIVES CONSIDERED 1. Approve the acquisition of 1.87 acres of property and adjacent improvements for $92,500 for park purposes. 2. Continue to negotiate with Century 21. Properties. FISCAL IMPACT $92,500 for approximately 1,87 acres of property and adjacent improvements. SUGGESTED ACTION Staff recommends that Council authorize the Acting City Administrator to execute all necessary documents to acquire the above stated property and related improvements. cs/7044D 5•W. COTTONTAIL J (p -N- tQ F Z vto ft-4 IrO7 i -C O � 3a� ,� Sw v• su J SGN0��,5 Fc`' o 1 = 400' 3 0 -4 S,►y ui x ...Vicinity MapQw < 0 0 R 0� spy < o 0 Z� S.W, C7 L ow S.W. HAWK'S BEARD RAGS. S.W Lu ST. LJy W _- a _ - o . C9 SUBJECT AREA _ > 'SLAC,,, L/Ly IR. S.W. EDTG WAY 1 S U M M E R L A K E PARK l c S.W E HEFFIELDCl. ti l 0i\�T'�Y S. a QEF f LN. s .per LN. :IRING LN. S.W. Co SPIE LAURMONT CT k Q S.W. v+ LAURI'�IONT MARY NJ WOODWAF' - ELEMENT; :N°� �� SCHOOL M MORI'11N0 S.W. FALCON RISE DR. r. o S.w. KATHERINE 4 3 RI w W C r. > ,� > �. . S.W. C IMNFY a W e O'DONNELL, RAMIE, ELLIOTT & CREW JEFF BACHRACH ATTORNEYS AT LAW CAN BY OFFICE CHARLES E.CORRIGAN' 1B1 N.GRANT.SUITE 202 ,f^ STEPHEN F.CREW BALLOW & WRIGHT BUILDING CAN.GRANOREGONSUITE 3 E KENNETH M.ELLIOTT 177 N W Hr c.oF« KENNETH H.FOX PORTLAND.OREGON 97209 (503)266-1149 PHILLIP E.GRILLO (503)222.4402 MARK P.O'DONNELL FAX(503)243.2944 TIMOTHY V RAMIS PLEASE REPLY TO PORTLAND OFFICE MICHAEL REDDEN OF COUNSEL September 2, 1988 ALSO ADMITTED TO PRACTICE IN STATE OF WASHINGTON DELIVERED BY MESSENGER Mr. David L. Oringdulph Century 21 Properties Inc. North Coast Plaza 7160 SW Hazel Fern Road Tualatin, Oregon 97062 Re: City of Tigard - Purchase of Park Property (Tax Lot 100, Washington County Assessor's Map 1S1 33DB) r Dear Mr. Oringdulph: Our office represents the City of Tigard. As you know from previous conversations with Randy Clarno, the City Council has determined that the above-referenced property should be acquired for public park purposes. I understand that Century 21 Properties, Inc. has accepted the City' s counteroffer of $92,500. I am writing to confirm the elements of that purchase price, as well as the timing of payment and allocation of escrow and closing costs. The City will pay $31 ,000 per ec.re, for a total of $57, 970 for { the 1 .87-acre parcel. This land purchase price will not be adjusted unless the surveyed parcel size deviates more than plus or minus 1 /10th of an acre from the 1 .87-acre estimate. The City will contribute $27,430 to street, storm, sewer and water improvements. This .figure contemplates reducing the street width on Winterlake Drive to a 1 /2-street on the residential side, plus a 12-foot lane, with a 2-foot rock shoulder, on the park side of the street. F F• t' Finally, the City will pay $7, 100 toward engineering, surveying and planning services and permit fees. As stated above, the ; combined purchase price, comprised of these three elements, is $92,500. The City will pay for the land once you are in a position to convey title by general statutory warranty deed, free and clear of all encumbrances. The City will pay for the public improvements and development fees once you have applied for and obtained an approved permit for construction of those f E Mr. David L. Oringdulph September 2, 1988 Page 2 improvements and have posted a performance assurance for the subdivision. With respect to closing costs, the City will require that you pay for a title insurance policy, the estimated premium of which is $329. The City will also require that you pay the $60 Washington County transfer tax, recording fees of $20, government service charge of $15 and $70 recording fee for the releases of existing encumbrances. The City will share 50/50 the estimated escrow fees of $234. The City will require that you pay all real property taxes due on the property through the Closing date. Such payment must be made at or before closing. Finally, the subdivision plat will not be recorded until all of the property, including the parcel conveyed to the City, is free and clear of all real property taxes. This offer is made on behalf of the City of Tigard in conformance with the requirements of ORS 35.346. I trust that it conforms in all respects to the verbal agreements reached by you and Randy Clarno. Please indicate your acceptance of the offer by signing. and dating below and returning the original of this letter to me in the enclosed envelope on or before September 23, 1988. Please retain the enclosed copy of the letter for your records. Sincerely yours, O'D NELL, RAM A ELLIOTT & CREW enneth M. Elliott r KME/mg ltr. 75 cc: Randy Clarno, Development Services Manager Addressee by Surface Mail I AGREE TO ACCEPT, on behalf of Century 21 Properties, Inc. , the City of Tigard' s purchase offer in accordance with the above- stated terms. DATED this day 1988. CENTURY 1 PR R?ERTIE , INC. gy. • / 9 avi . Oringdulph Authorized Representative 7 crry OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 26, 1988 DATE SUBMITTED: September 16, 1988 ISSUE/AGENDA TITLE: Contract for PREVIOUS ACTION: Interim Hearings Officer 'Mnr" 101Y: Knith Lidcn DEPT HEAD OK CITY ADMIN 01 REQUESTED BY: POLICY ISSUE INFORMATION SUMMARY Beth Mason, the City Hearings Officer, is due to have a baby October 10th. She expects to be available through the first week in October and again in early November. During an earlier absence, the City used Ken Stewart for one or two hearings. Mr. Stewart has served as a Hearings Officer for both Beaverton and Clackamas County. He is willing to fill in again at the same rate of his previous contract which was $50 per hour. ALTERNATIVES CONSIDERED 1. Offer a temporary professional services contract to Mr. Stewart for the months of October and November. 2. Request staff to suggest additional candidates. i. 3. Have Planning Commission fill in for Beth Mason. FISCAL IMPACT SUGGESTED ACTION 1. Offer the attached contract to Ken Stewart to serve as Hearings Officer. ke/7064D City of Tigard, Oregon Specifications for Hearings Officer Applicants for the position of Hearings Officer with the City of Tigard must be able to stipulate to the following specifications as will be contained in a professional services contract: 1. Duration of Contract: October 1, 1988 to November 30 1988 . 2. Termination: Teri (10) day termination by either party before November• 30, 1988. 3. Compensation: Hourly, based upon overhead and actual hours per•for•med in travel, hearings, and development of written findings . To be paid monthly or as otherwise agreed by both parties. 4. Service Requirement: In addition to his or• her own services, Hearings Officer must provide own clerical support to produce final written orders and own physical facilities (office space, telephone, etc. ) . City will provide all professional and other clerical staff support, notice for hearings, required materials For review by Officer and public, meeting rooms and other facilities and equipment, and recording of minutes. 5. Hearing Commitment: Hearings Officer must be able to establish at least one hearings time per• week, approximately ore to four hours per• session and commit to the necessary preparation time and follow—up on each land use action. Actual schedule, including hours of hearings, ar•e negotiable; however•, the Clearings Officer must be able to establish a schedule which assure the City of speedy and efficient processing of applications without delay of hearings or decisions and with adequate public participation. The City cannot guarantee a minimum or maximum number of land use actions or• hearings. 6. Written Orders: Final written orders must be issued within ten (10) calendar days of an oral decision. 7. Location of Hearings: All hearings must be conducted within the City. Under normal circumstances these will be held in Town Hall at the Tigard Civic Center located at 13125 SW Hall Blvd Tigard, Oregon 97223 or other public meeting rooms deemed appropriate by the Planning Director, in consultation with the Hearings Officer, as to the type of hearing. 8. Travel; Vehicle Expense: Hearings Officer must provide for own travel to and from hearings or• other meetings required, as well as any field investigations connected with land use actions. Compensation for travel will not be separate from hourly fee. 9. Conferences or Meetings: Hearings Officer may be requested to attend special meetings or conferences, in or out of the City, in connection with the duties and responsibilities of the position, including training, at the expense of the City. The Council shall grant <' authorization for these activities. 10. Conduct; Conflict of Interest: The Hearings Officer shall be subject to the Code of Ethics of public officials (ORS 244.040) and the Open Meeting Law (ORS 192.610), and shall otherwise riot engage in activities which are or could be construed to be a conflict of- interest with the position of bearings Officer with the City of Tigard. 11. Rules of Procedure: The Hearings Officer shall, as the first order of business under the contract, develop basic rules of procedure for hearings to be held under his or her authority. The rules will be approved by the City council before being implemented. 12. Review: All decisions of the Hearings Officer will be reviewable by the City Council who shall have the authority to uphold, overturn or remand the decision of the Hearings Officer. ht/2808P CONTRACT FOR PROFESSIONAL SERVICES A CONTRACT entered into between the CITY OF TIGARD, OREGON, 13125 SW Hall Blvd. , Tigard, Oregon 9722.3 (herein as "CITY") and Mr. Kenneth Stewart, 816 — Seventh Street, Oregon C!Ly, OR 7/045 (hereir, a8 WHEREAS, the City Hearings Officer, Ms. Beth Mason, has requested a leave of absence from October 7, 1988, to November- 15, 1988; and WHEREAS it is in the best interests of the CITY to retain the services of a Hearings Officer to conduct quasi—judicial hearings required under Tigard Municipal Code Ch. 18.84; and WHEREAS Mr. Kenneth Stewart is qualified to perform said services during this period; NOW THEREFORE, IT IS AGREED BY THE PARTIES HERETO THAT: 1. OFFICER shall perform the services as set forth in Position Description and Specifications (Exhibit A), copies of which are attached to this agreement and incorporated by this reference herein, as modified by this agreement and shall perform the services pursuant to the Hearings Officer procedures approved by the Council. 2. In consideration of performance of all services and as payment for all expenses incurred by OFFICER, EXCEPT AS SPECIFICALLY AGREED IN WRITING TO BE SEPARATELY REIMBURSABLE AND BEFORE BEING INSURED, CITY agrees to pay to OFFICER: An amount based upon actual hours of service performed during the given month at the rate of $50.00 per hour. 3. CITY shall make monthly payments to OFFICER, based upon actual hours of service performed during the given month. 4. OFFICER acknowledges that for all purposes related to this agreement, OFFICER is and shall be deemed to be an independent contractor and riot an employee of CITY, shall not be entitled to benefits of any kind to which an employee of the CITY is entitled and shall be solely responsible for all payments and taxes required by law; and furthermore in the event that OFFICER is found by a court of law or an administrative agency to be an employee of the CITY for any purposes, CITY shall be entitled to offset compensation due or demand repayment of any amounts paid to OFFICER under the terms of this agreement, to the full extent of any benefits or other remuneration OFFICER receives (from CITY or a third party) as a result of said finding and to the full extent of any payments that CITY is required to make (TO OFFICER or to a third party) as a result of said finding. 5. OFFICER shall prepare and submit to Community Development Director, a statement of services rendered, indicating hours and dates of services together with a request for payment duly authorized by the Council or its designee at least TWENTY DAYS prior to due date of each payment (excluding first payment); payment by CITY of an interim amount shall release CITY from any further obligation for payment to OFFICER for services performed or expenses incurred as of the date of the statement of services. 6. C6mmencement and Termination: This agreement will commence on October 1, 1988 and terminate on November 30, 1988. This agreement may be cancelled and terminated for any reason on 10 days' written notice by either party. The CITY may terminate the agreement at any time should the OFFICER fail to perform the duties required without prior- written -- «uUwr it`d'Liiiii i rvm thin vc:vaLvNuia.n.a vi0,,—Gctor. Any work paorform.cd by the OFFICER up to the point of termination shall become the property of the CITY. 7. Any modifications to this agreement resulting in increases of compensation or extent of services must be made in writing. AGREED TO BY THE PARTIES HERETO: CITY OF TIGARD, OREGON _ c BY _ � A (signature) TITLE: OG'. DA-f'E 4Q BY Kenneth Stewart (type name) (signature) DATE ke/7064D Exhibit "A" CITY OF TIGARD, OREGON Position Description Hearings Officer General Statement of Duties: Conducts hearings on quasi—judicial land use actions as delegated by the City Council. Supervision Received: Works under the direct supervision of the Council which provides general guidance. Supervision Exercised: The Hearings Officer has no direct supervision over City employees. Staff Support: Staff support is provided by the Planning Department with the Planning Director acting as Secretary. The Planning Director shall be responsible for providing all of the principal administrative and clerical support services to the Hearings Officer except as provided by the agreement. Principal Duties: 1. Conducts hearings on quasi—judicial land use actions as delegated by the City Council. This includes all matters set forth in TMC Ch. 18.84.050(b). C2. Develops rules of procedure for conduct of hearings, to be approved by the City Council. 3. Develops written orders containing findings of fact and conclusions of law on all land use actions as required by City ordinances and as may be required by state law. Recruiting Requirements, Knowledge, Skill, and Ability: Considerable knowledge of principles and practices of land use planning and zoning, especially Oregon laws; working knowledge of governmental and legal procedures and terminology; skillful and objective listener; ability to critique and evaluate data and information; ability to develop legally defensible written findings and conclusions concerning decisions on land use action. Experience and Training: Graduation from a four—year college or university. At least five years' experience in urban planning, law, public administration or related fields. A Master's Degree may substitute for up to two years' experience it taken in one of these disciplines. Preference given to an individual who has had current experience in administration of land use ordinances at the local level or has had direct experience in representing local government or private clients in land use matters. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: 9/26/88 DATE SUBMIT-fED: 9/16/88 ISSUE/AGENDA TITLE: SDR 88--12/SL 88-02 PREVIOUS ACTION: Council modification Puget Corp. appeal of Hearings Officer decision 9/12/88 PREPARED BY: Keith Liden/Rand Wooley ................ DEPT HEAD OK CITY ADMIN OK JM REQUESTED BY: POLICY ISSUE INFORMATION SUMMARY On September 12, 1988, the Council modified the Hearings Officer decision for Puget Corporation and directed staff to prepare a final order reflecting the amendments. ALTERNATIVES CONSIDERED Amend and adopt the attached resolution. FISCAL IMPACT SUGGESTED ACTION Adopt the attached resolution. cs/7065D CITY OF TIGARD., OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 26, 1966. DATE SUBMITTED: September 20, 1966. ISSUE/AGENDA TITLE: Historic Sites PREVIOUS ACTION: and Districts Committee PREPARED BY: Keith Liden DEPT HEAD OK CITY ADMIN OK= REQUESTED BY: POLICY ISSUE INFORMATION SUMMARY Members for the Historic Sites and Districts Committee need to be appointed to review the anticipated Conditional use application for the expansion of Durham School. The attached memo explains this further. ALTERNATIVES CONSIDERED 1. Appoint Carolyn Eadon, Vlasta Barber•, and Keith Liden to the Committee. 2. Request a list of other• possible nominees. FISCAL IMPACT SUGGESTED ACTION 1. Appoint Carolyn Eadon, Vlasta Barber, and Keith Liden to the Historic Sites and Districts Committee. br/7079D Attachment ----------- MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor Brian and Members of City Council. FROM: Ed Murphy, Director-, Community Development DATE: September 26, 1988 SUBJECT: Appointment of Historic Sites and Districts Committee The Tigard School District is expected to apply soon for a Conditional Use approval for the expansion of Durham School. In conjunction with this review, an evaluation must be made regarding the consistency of this expansion with the Historic District (HD) designation that applies to the property. Section 18.82.020 provides that a Historic Sites and Districts Committee, consisting of a City Councilor-, Planning Commissioner, and a planning staff member-, will review land use proposals occurring within a Historic District. The Code does riot specify how the Committee is formed but, presumably, the Council appoints the Committee members. After- discussion of a committee appointee with the Planning Commission on September, 6, Vlasta Barber was recommended. Keith Liden will be glad to be the staff representative. At the September 12 Council meeting, Carolyn Eadon offered to be the City Councilor- representative. In order to arrange a timely public hearing for the school district, the Committee should be appointed before the end of the month. It is recommended that Carolyn Eadon, Vlasta Barber, and Keith Liden be appointed as the Historic Sites and Districts Committee for the purpose of reviewing this Conditional Use request. br/7079D C CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 26, 1988 - DATE SUBMI17ED: September 13, 1988 ISSUE/AGENDA TITLE: Ordinance - making PREVIOUS ACTION: Original passage _ it unlawful to tamper with a .doci used and unintentional repeal of ordinance for on October 29, 1984 PREPARED BY: David C. DEPT HEAD OK ITY ADMIN 01MMI REQUESTED BY: M. Fischer & G. .Wayt POLICY ISSUE Council has previously established their policy by adopting Ordinance 88-.64 on October 29, 1984. INFORMATION SUMMARY On October 29, 1984, City Council adopted Ordinance 84-64, making it unlawful to tamper with a police dog. In a subsequent unrelated action the same night, Title 7 was adopted in new form which decriminalized certain violations and created the Civil Infractions Code. The adoption of Title 7 in its new form had the effect of repealing the just adopted Ordinance 84--64. This fact has just recently come to light. it is legally impossible to cite subjects for tampering with a police dog at this time. It is necessary that Ordinance 84-64 be readopted to be enforcable. ALTERNATIVES CONSIDERED 1. Adopt a new ordinance making it unlawful to tamper with a dog used for- law enforcement purposes. 2. Take no action at: this time. FISCAL IMPACT 1. None 2. None SUGGESTED ACTION 1. Staff recommends alternative fil, adoption of Ordinance 84--64. ke/6991D so iiiii TCAbjej t-0 CITY OF TIGARD, OREGON 5. 67/aot�8 COUNCIL AGENDA ITEM SUMMARY AGENDA OF: Sn DATE SUBMITTED: September 6, 1988 ISSUE/AGENDA TITLE: Parks SDC PREVIOUS ACTION: None PREPARED BY: Ed Murphy DEPT HEAD OK l� CITY ADMIN OK REQUESTED BY: ........................................ POLICY ISSUE Should the revenues collected fro.m the parks system development charges (SDCS) continue to be segregated into two funds, one for the northwest and one for the southeast areas (divided by Pacific Highway), for the purposes of expending such funds within the area from which the revenues were derived? Or-, should all Parks SDC revenues be combined into one fund from, which expenditures may be made on a city—wide basis, regardless of the specific geographic area from which the system development charge revenue is generated. INFORMATION SUMMARY The City Council initially created a Parks SDC ordinance in 1977. The ordinance required the segregation of the Parks SDC revenues into two "funds," one northwest, one southeast, (divided by Pacific Highway) and further required expenditures from the SDC funds to be made within the geographic area from which the revenues were derived. The attached memo outlines the recent history of revenues and expenditures, broken down by fiscal year and geographic location. It should be noted that the segregation of revenues and expenditures severely limits the development of new parks, where major investments may have to be made in one area over another- in any one time period because of opportunities or need. ALTERNATIVES CONSIDERED The Council' s alternatives are to: 1. Keep the ordinance the way it is and segregate the revenues and expenses by geographic area; 2. Amend the ordinance to create only one park and recreation facilities SDC fund; 3. Postpone the decision to gather more information. FISCAL IMPACT There would be no impact on the SDC revenue stream by amending the ordinance. There would be an impact on the expenditures in terms of where these funds were spent, depending on the Council's decision regarding this ordinance. SUGGESTED ACTION The attached ordinance amending Section 3,16,070 of the Tigard Municipal Code should be adopted. ht/6878D Mill ' MEMORANDUM CITY OF TIGARD, OREGON T0: Mayor Brian and Members of the City Council FROM: Ed Murphy, Director, Community Developmen \1 DATE: September 12, 1988 SUBJECT": Parks SDC's The City Council has previously requested information on the source of Parks SDC revenues as well as on the location of the expenditure of SDC funds. This memo will outline what information was readily ay.:ilable. More precise information will require time—consuming "research", as it does riot appear that a system for tracking expenditures by geogaphic area was fully implemented. Over the last three fiscal years, the City spent approximately $68,000 in the northwest, and $114,000 in the southeast, including the Winterlake "pay—out" in the northwest, and pro—rating the major equipment 50:50. The actual purchases are more clearly displayed on the following page. The revenues have been recorded separately since 1977. A recent history of the revenue stream appears as follows: 84/85 85/86 86/87 87/88 Northwest $46,020 $37,200 $36,700 $59,360 Southeast 27,760 29,490 32,800 39,150 TOTAL $73,780 $66,690 $69,500 $98,510 Should the Council desire or need more information, a more complete record of revenues and expenditures can be created. br/6884D Estimated Purchase From Parks SDC Funds for FY 86, FY 87, and FY 88 754:01 (NW) 754:02 (SE) Summerlake Fanno Creek Tables and Benches 2,175.00 Interpretive Center 3,300.00 Playstructure 4,334.00 Bridges—Handrails 3,610.00 Trash Receptacles 294.00 $6,803.00 $6,910.00 Woodard Cook Tables and Grills 2,206.00 Dock — Ramp 1,500.00 Irrigation Pump 1,916.0 TOTAL FY 85/86 9i10-126---Q-Q ........... FY 86/87 Jack Civic/Fanno Sport Court 5,343.00 LID 49,173.00 Back Stop 1,200.00 $6,543.00 $49, 173.00 Summerlake Cook Irrigation 3,500.00 Tables & Grills 8,525.00 Play Structure 130.00 Outfield Fences 2,695.00 $3,630.00 $11,220.00 Woodard Major Equipment 16,087.00 Bridge 8,895.00 Winterlake Pay Out 12,000.00 Major Equipment 16,086.00 TOTAL FY 86/87 I47—I54-M FY 87/88 Signage Program 2,200.00 Signage Program 1,480.00 Jack Cook Restroom Demolition 3,065.00 Tables 7,35P,00 Dock 9,243 .0 18,073.00 754:01 (NW) 754:02 SD Woodard Play Structure 3, 164.00 Picks Landing "frail 9,151.00 Englewood Trees 1,900.00 _ Summerlake $27,244.00 Power• Hook—up _1,710.00 $12,039.80 TOTAL EY 88/88 $68,202.00 $114,050.00 kir/6884D CITY OF TIGARD, OREGON COUNCIL AGENDA.._ITEM SUMMARY DATE I sUBMIT-rED, September 22., 1988 AGENDA OF: ��ULe—'PberL-2-6,— IM— ISSUE/AGENDA TITLE: Construction ~ PREVIOUS ACTION: Sneed on S.W. 135th Avenue PREPARED BY: Randall R. Wooley . 'L ...... DEPTHEADOK CITY ADMIN OK REQUESTED BY: POLICY ISSUE Shall the Council designate a temporary construction speed on SW 135th Avenue? INFORMATION SUMMARY Speed restrictions in cities must generally be authorized by the State Speed Control Board. However, State statutes do allow the city Council to designate temporary reduced speeds during construction. For safety reasons, we recommend a designated construction speed of 25 mph on SW 135th Avenue during current street construction activities. ALTERNATIVES CONSIDERED 1. Approve the attached ordinance designating a construction speed of 25 mph. 2. Amend the ordinance. 3. "rake no action. FISCAL IMPACT Norte. SUGGESTED ACTION Approve the attached ordinance. br/7153D ----------- ----------- MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and City Council Respond Byct— FROM: Jill Monled m For Your Information DATE: September 22, 1988 _Sign and Return SUBJECT: 132nd Annexation — Islanded Citizen Notice Per our conversation Monday evening, attached is a DRAFT letter from the Mayor to islanded Walnut area residents. We would like to get this letter out around October 1 and still need to review the content with Boundary Commission staff to make sure it meets their specifications. Please give me feedback by September 28 so we can have it in the mail in early October. Thank you. ht/7151D 1 J12-d September 22, 1988 r Of LID G� Dear Walnut Area Resident: While not legally required to notify you, the Tigard City Council wants you to be aware of annexation activity in your area. We have received a petition front owners to annex roughly 40 acres at 132nd and Walnut. City Council has accepted this request for annexation and forwarded it to the Boundary Commission for their action. This annexation will create art "island" which includes the Walnut area. I'm sure that many of you have questions as to the future annexation of your area. We wish to advise you that, while State law allows the City Council to annex islands, the Tigard City Council does not intend to unilaterally annex the Walnut island. We have, however, received a number of inquiries from people in the Walnut ^- area who wish to annex. We are happy to continue to provide information regarding the benefits and costs of annexation to Tigard. -met s;zein }s atbzctieri-u�k��cb Jl4pe ��;1 1 iris r..-maay-of-your-quest-.ions.., Tho Boundary Commission will be holding its hearing on this annexation Thursday, October 20, at 7:00 p.m. in the Multnomah County Courthouse, 1021 5W 4th Avenue, Portland. Included in this hearing will be a presentation describing the specifics of the 132nd Annexation. You may wish to listen to the presentation and express your comments. If you have any questions about this annexation or the process, feel free to call Jill Monley, our Community Services Director (639-4171) . Sincerely, Tom Brian Mayor ht/7052D ANNEXATION SUMMARY What Changes? SERVICE CURRENT AFTER ANNEXATION POLICE o Washington County Sheriff o CiLy of Tigard rvliCe o 1 Officer per 1000 residents (now o 1 officer per 750 residents. . . that the Special District election 1/3 more Police Service than has passed) . . . from Special District. . . o Emergency Responses 5 minutes with o Emergency Responses 3 to 5 Special District-. . . minutes. . . o Records/Reports located at o Records/Reports located at Hillsboro. . . Tigard Civic Center. . . o School Resource Officer Programs. . . STREET o Washington County Street o City of Tigard LIGHTS Lighting Districts. . . o $54/year average o Paid by City from street fund. . . STREETS o Washington County. . . o City of Tigard. . . o All major road improvements now o All major road improvements are through LID. . . are through LID or total bonds. . . o No local street maintenance now. . . o City maintains local streets from gas taxes. . .no fees. . . SEWER BILL o Unified Sewerage Agency hills o City of Tigard bills monthly on annually on property taxes. . . a U.S.A. contract. . . STORM o Currently no County service o City of Tigard Storm Drainage DRAINAGE (proposed at $2/month). . . utility at $1.50/month. . . j i PLANNING & o Washington County Dept. of o City of Tigard BUILDING Land Use & Transportation. . . o Community Development Department o Hillsboro of-fices. . . at Tigard Civic Center o CPO Plan. . . o City adopts CPO Plan. . . LIBRARY o WCCLS Library System only if o Tigard Library open to City Tax Levy continues. . . even without WCCLS tax. . . i PARKS o Limited regional parks and no o 11 parks located throughout plan to provide local parks. . . the City. . . I GENERAL o Washington County Commission with o Tigard Mayor and City Council, f one local Commissioner. . . all locall elected. . . o Hillsboro Courthouse o Tigard Civic Center WHAM' DOESN'T CHANGE SERVICE CURRENT AFTER ANNEXATION _ FIRE o Washington County Fire Dist. #1 o No Change/stays the same or o Tualatin Rural Fire Prot. Dist. WATER o Tigard Water District o No Change/stays the same SCHOOLS o Tigard School District o No Change/stays the same PHONES o GTE o No Change/stays the same POST OFFICE o Same addresses and zip codes o No Change/stays the same ht/7151D —PAID FOR BY CITY OF TIGARD---