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City Council Packet - 09/12/1988 TIGAKD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an + -1 REGULAR MEETING AGENDA agenda item needs to sign on the appropriate BUSINESS AGENDA - CATV sign-up sheet(s). If no sheet is available, SEPTEMBER 12, 1988, 5:30 P.M. ask to be recognized by the Chair at the start TIGARD CIVIC CENTER of that agenda item. Visitor's agenda items are 131.25 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator. 5:30 o EXECUTIVE SESSION: The Tigard City Council will go into Executive f Session under the provisions of ORS 192.660 (1) (a), (d), (e), & (h) to discuss City Administrator selection, labor relations, real property transactions, and current and pending litigation issues. 6:30 0 STUDY SESSION - Agenda Review - Expansion Discussion - Scheduling - MACC Update - Historic District/Council Rep? 7:30 1. BUSINESS MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please) 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes: July 18, 21, 25, & August 29, 1988 3.2 Receive and File: a. Council Meeting Calendar Update b. Work Plans c. Community Development Status Reports o Mercury Development o Park Maintenance Issues o Murdock Hill Drainage Easement Vacation Update o UPAA Status Report o Lincoln Towers Construction Update 3.3 Approve Appropriations"/For Design Consultant For City Center Plan - Resolution No. 88-$� 3.4 Recess Council Meeting; Convene Local Contract Review Board (ECRB); a. Award Bid For Design Consultant For City Center Plan b. Award Bid For Greenburg Road/Ash Creek Bridge Widening c. Award Bid For 104th/Hillview Storm Drainage Improvements d. Award Bid For Janitorial Services Contract e. Award Bid For 4-Wheel Drive Tractor f f. Award Bid For Roadside Mower g. Award Bid For 4 Door Hatchback Car Adjourn LCRB; Reconvene Council Meeting. 3.5 Approve SDR 87-05 Final Order For Denial - Westwood Landscape y Design Amendment - Resolution No. 88-ML 3.6 Approve Training Requests a. IACP Conference - Chief of Police b. Investigation of Motorcycle Accidents - Officer Harburg i �.. 3.7 Approve City Position On County Transportation Plan - Res. #88- 010 3.8 Accept Public Improvements - a. Colony Creek Subdivision #2 - Resolution No. 88--21- b. Colony Creek Subdivision #3 - Resolution No. 88- q?,- c. Colony Creek Subdivision #4 - Resolution No. 88-� 3.9 Approve Intergovernmental Agreement With ODOT For Canterbury Lane/99W Project - Resolution No. 88-.!i� 4. PUBLIC HEARING TEMPORARY USE TU 88-07 TWALITY JR. HIGH SCHOOL NPO # 6 Request for a temporary use permit to allow placement of a 24' x 60' mobile trailer on a 16.09 acre site zoned R-4.5 (Single Family Residential, 4.5 units/acre) for a one year period. Location: 14659 SW 97th Ave., WCTM 2S1 11AC, lot 2700 o Public Hearing Opened o Declarations Or Challenges 0 Summation By Community Development Staff o Public Testimony: Proponents, Opponents, Cross Examination o Recommendation By Community Development Staff o Council Questions Or Comments o Public Hearing Closed o Consideration By Council - Resolution No. 88- COUNCIL AGENDA - SEPTEMBER 12, 1988 - PAGE 1 10. r . M71 S. PUBLIC HEARING ZONE CHANGE ANNEXATION ZCA 88-12 132ND (CITY OF TIGARD) NPO # # A request to annex 23 parcels consisting, of 33 acres into the City of Vol Tigard and to change the zoning designation from Washington County R-6 to City of Tigard R-4.5. The parcels are located south of Walnut atrPPt between 128th Street and 135th Street. (WCTM 2S1 4 lots 501, 502, 503, 600; WCTM 2S1 4AC lots 200, 300, 400, SUU, 6U0, /UV, ovv, 900, 1000, 1100, 1200, 1300, 1400, 1500, 1600, 1700; WCTM 2S1 4BD lots 2900, 3900, and 4000). o Public Hearing Opened o Declarations Or Challenges o Summation By Community Development Staff o Public Testimony: Proponents, Opponents, Cross Examination o Recommendation By Community Development Staff o Council Questions Or Comments o Public Hearing Closed i o Consideration By Council - Resolution No. 88-$5 Ordinance No. 88--E 6. PUBLIC HEARING ZONE CHANGE ANNEXATION ZCA 88-13 BODYFELT (CITY OF TIGARD) NPO # 3 A request to annex 1 parcel consisting of 1.61 acres into the City of Tigard and to change the zoning designation from Washington County R-6 to City of Tigard R-4.5. The parcel is located south of Walnut Street at its intersection with 128th Avenue (WCTM 2S1 4AD lot 3501). o Public Hearing Opened 0 Declarations Or Challenges o Summation By Community Development Staff C o Public Testimony: Proponents, Opponents, Cross Examination o Recommendation By Community Development Staff o Council Questions Or Comments o Public Hearing Closed o Consideration By Council - Resolution No. 88- ! Ordinance No. 88--is- 7. PUBLIC HEARING SENSITIVE LANDS SL 88-02 AND SITE DEVELOPMENT REVIEW SDR 88-12 PUGET CORP. NPO # 5 An appeal of a Hearings Officer approval with conditions to expand an existing industrial building by 20,000 square feet and to locate a portion of a parking driveway area within the 100 year flood plain. Property zoned I-P (Industrial Park) Located: 7440 SW Bonita Road (WCTM 2S1 12AC lots 600, 700, and 800). This will be an "argument-type' hearing only. The Council will consider only the record before the Hearings Officer, which is on file at City Hall and has been fully reviewed by the Council. The Council will further is not allowed under City code to consider any new testimony or evidence which is not in the record. o Public Hearing Opened o Declarations Or Challenges o Summation Of Hearings Officer Findings By Community Development o Public Testimony: Appellants, Respondents, Appellants Rebuttal o Council Questions Or Comments o Public Hearing Closed o Consideration By Council - Direction To Staff For Final Order ` 8. 79TH AVENUE STREETLIGHTING LID - RESOLUTION OF INTENT - RES.#88- S7 o City Engineer 9. 93RD AVENUE STREET LID - RESOLUTION OF INTENT - RESOLUTION NO. 88-_ o City Engineer 10. SYSTEM DEVELOPMENT CHARGES - PARKS ,A - NW/SE DISTRIBUTION - ORDINANCE NO. 88--AIoI�(� 4o 1/Z61 o Community Development Director 11. NON-AGENDA ITEMS: From Council and Staff 12. ADJOURNMENT 1w/6243D/7D COUNCIL AGENDA - SEPTEMBER 12, 1988 - PAGE 2 C I G A R D C I T Y C 0 U N C I L REGULAR MEETING MINUTES -- SEPTEMBER 12, 1988 -- 6:30 P.M. 1. ROLL CALL: Present: Mayor Tom Brian; Councilors: Carolyn Eadon, Jerry ,Edwards Valerie Johnson; City Staff: Ken Elliott, 1..ega1 Counsel; David Lehr, Chief of Police; Jill Monley, Interim City Administrator; Walt Munhal!, civic Center Project Cour•diriator; Ed Murphy; Community Developmer)L Director; Cather-inc !•.hcatley, Deputy City R000r'der; and Randy Wooley, City Engineer. 2. STUDY SESSION a. Expansion discussion — (Russ Hanson, Architect for the Civic Center Expansion Project was present. ) Interim City Administrator reviewed the timeline of the Civic Center Expansion Project. After review of- the plans as p••esented by the ?,rchitect-, Council discussed conference room availability after project completion. It was noted that there was heavy usage by Boards and Committees after hours. Upon completion of the expansion, there would be six conference rooms available. b. Mr. Hanson noted that final drawings, according to the timeline, should be completed by November. He estimated that they would actually be available the first part of October. He noted that bid specifications should be completed prior to Christmas time. C. Mr. Hanson advised that when placing the second floor over the first, there will be a period of time when the structure will be vulnerable to leaking should it rain. Mr . Hanson said that the entire project should take about six months. d. After discussion, Council consensus was that they would review the final plans before going out to bid. Councilor Johnson expressed concern about the process being as firm as it was at this point. Council will review the plans and contact Walt Munhall with any concerns. 3 . EXECUTIVE SESSION — The Tigard City Council went into Executive Session at 6:30 p.m. under the provisions of ORS 192.660(1)(a), (d), (e), (h) to discuss City Administrator selection, labor relations, real property transactions, and current and pending litigation issues. (MAYOR ARRIVED AT 6:45 PM) CITY COUNCIL MEETING RECONVENED AT ::20 PM 4. STUDY SESSION — Agenda, Review a. Council identified consent agenda items to be pulled for discussion. These items are noted in the consent agenda section of these minutes. Page 1 — COUNCIL MINUTES — SEPTEMBER 12, 1988 WA 5. ANON—AGENDA ITEMS a. Councilor Edwards noted that there had been no improvement in the ccr.dition of the Tri—Mal- bus shelter's in Tigard. He asked for staff- to followup on this. Councilor Eadon requested staff prepare a memorandum for Council with a status report on this item. b. N0n•.(1genCla tL@RS`; '.ur' ..c4..A..,. 15 hercin), Inc,luded: .1 I:CMA Conference Questions — Councilor Johnson. 'r t .2 Tigard Marketplace — Councilor- Eadon. t n 6. VISITOR`S AGENDA a. Ken Eagon, of Patrick M. Nesbitt Associates Inc. , 6625 SW Cascade Avenue, Suite 220, Beaverton, Oregon 97005, requested a waiver of the application submission deadline for a Comprehensive Plan change. Mr. Eagon advised that he had contacted both Keith Liden, Senior- Planner and Jerry Offer, Assistant Planner, of the Tigard City staff. Mr. Eagon submitted to Council a memo outlining his request. He noted his company was developing property near the Embassy Suites Motel for an office building (One Embassy Centre) . Also adjacent to i; this area was the Golden Key Apartments. Nesbitt and Golden Key are negotiating the sale/purchase of a 3,700 square foot parcel of land ` (Tax Lot 1700) . The subject 3,700 square feet- was currently zoned R—AO and designated as High Density Residential on the Comprehensive t= Plan. '. Mr. Eagon explained that his company hoped to commence construction of the first phase of the office building before the end of 1988. 4; The subject 3,700 square foot parcel would significantly influence the building configuration. In order to add this parcel to their project, the area must be rezoned to G—C (General Commercial) and the Comprehensive Plan designation must be changed to General Commercial. Th.9 deadline has passed for submission of Comprehensive Plan change applications for the October hearing in accordance with item (a) of Section 18.30.030 of the Community Development Code. Mr. Eagon requested that the City Council waive the deadline for submission of the Comprehensive Plan change application. Community Development Director recommended that Council consider this request favorably. The subject 3,700 square feet was now a ''' swimming pool. Motion by Councilor Eadon, seconded by Councilor Edwards, to waive { the deadline for submittal of a Comprehensive Plan Amendment proposal as requested by Mr. Eagon of Patrick M. Nesbitt, Inc. The motion was approved by unanimous vote of Council present. Page 2 — COUNCIL MINUTES — SEPTEMBER 12, 1988 7. PUBLIC HEARING — TEMPORARY USE — TU 88-07 — TWALITY JUNIOR HIGH SCHOOL -- NPO #6 Request for a temporary use permit to allow placement of a 24 foot by 60 foot mobile trailer on a 16.09 acre site zoned R-4.5 (Single Family Residential, 4.5 units/acres) for a one year, period. LOCATION: 146b9 SW 97th Avenue. (WCTM 2S1 11AC, Lot 2700) a. Public Hearing was opened. b. There were no declarations or challenges. C. This agenda item was summarized by Community Development Director: The Tigard School District requested temporary use approval to allow the use of a mobile classroom building at Twality Junior High School. In ac.ordance with Chapter 18.140 of the Code, staff processed concurrent applications for a--60 day and a one—year permit. The sixty day permit was approved by Planning staff; the one--year permit required Council approval. d. Public Testimony Proponents o Bud Hillman, 20543 SW Elk Horn Court, Tualatin, Oregon 97062 (representing Twality Jr. High) . Mr. Hillman testified that enrollments for Twality Junior High exceeded expectations. He noted that Twality Junior High is now the largest junior high in the State of Oregon. He requested approval by Council of- the temporary use permit for one year of the mobile classroom building. e. Community Development Director, noted that staff- recommended approval with the conditions noted in the proposed resolution. f. Public Hearing closed. g. RESOLUTION NO. 88-84. A FINAL ORDER IN THE MATTER FOR TEMPORARY USE APPROVAL REQUESTED BY THE SCHOOL DISTRICT, FILE NO. TU 88-07, APPROVING THE APPLICATION SUBJECT TO CERTAIN CONDITIONS, ENTERING FINDINGS AND CONCLUSIONS. i . Motion by Councilor Eadon, seconded by Councilor Johnson, to adopt Resolution No. 88-84. The motion was approved by a unanimous vote of Council present. 8. PUBLIC HEARING — ZONE CHANGE ANNEXATION — ZCA 88-12 — 132ND (CITY OF TIGARD) — NPO#3 A request to annex 23 parcels consisting of 33 acres into the City of- Tigard and to change the zoning designation from Washington County R-6 to City of Tigard R-4.5. The parcels are located south of Walnut Street between 128th Street and 135th Street. (WCTM 2S1 4, Lots 501, 502, 503, 600; WCTM 2S1 4AC, Lots 200, 300, 400, 500, 600, 700, 800, 900, 1000, 1100, 1200, 1300, 1400, 1500, 1600, 1700; WCTM 2S1 48D, Lots 2.900, 3900, 4000) . a. Public Hearing opened. Page 3 — COUNCIL MINOTES — SEPTEMBER 12, 1988 b. There were no declarations or challenges. C. Summation by Assistant Planner Acker: The annexation request consisted of 23 parcels totaling 33 acres contiguous to the City of Tigard. Annexation was requested by 16 petitioners r•epr•eseriLii'ttj parcels. Three other parcels and the Walnut Street/132nd Avenue rights-of-way were included in order to create a more logical and efficient service area. All property was located within Tigard Active Planning Area. The annexation would create a large island uF incorporated Washington Count=y, commonly known i:hia "Walnut Wedge," which would be surrounded by the City of Tigard. Enclosed in the Council packet was a proposed resolution to forward the annexation request to the Boundary Commission. Also submitted was a proposed ordinance which would change the zone designation from Washington County R-6 to City of Tigard R-4.5 in conformance with the City's adopted Comprehensive Plan. d. Public Testimony Proponents 0 Jill Link, 13050 SW Walnut Avenue, asked for an indication from the City as to the pros and cons with regard to annexation. o Claude Beard, 12975 SW 132nd Avenue. Mr. Beard noted that annexation. to City !•fps inevitable and it was now time for• such annexation. He noted his acceptance and approval to proceed with the proposed annexation. o Jerry Burge, 18975 NE Calkins Lane, Newberg, Oregon 97132. Mr. Burge noted that he owns 13 acres within the proposed annexation area. He noted his support of the annexation effort and said that he hoped City Council would look favorably at the proposal. Interim City Administrator in response to the request for a review of the pros and cons of annexation noted that the City could provide a higher level of service than the residents were currently receiving in the County. Increased levels of service included triose of police protection, street maintenance, and planning. She also noted that Tigard City Hall was much closer to those residents than the County offices located in Hillsboro. Citizens would have a voice in their local government. With regard the "con" side of the proposed annexation, she noted it would cost- more for the properties to be within Tigara City limits. The approximate increase would be $86.00 per year based on property valuation assessed at $100,000. Mayor also noted that sewer hookups would be another plus in annexing to the City. Councilor Johnson advised that these citizens should also be aware that a bond measure for transportation improvements was going before the voters in November. This would be a City-wide tax should the measure be approved. Page 4 - COUNCIL MINUTES - SEPTEMBER 12, 1988 o Les Hampton, 460 tarry Avenue North, Salem, Oregon 97303. Mr. Hampton rioted he owns property in the proposed annexation area. He advised that he wished to petitirri to divide his property i"Ito four lots and was concerned with half-street improvements. lie noted this would be costly and asked if the requirement for the street improvements could be waived. _ Mavor responded that typically these requirements were not C waived. In some instances, if it was demonstrated that the improvements were no timely, the requirements could be t deferred. Mr. Hampton advised that he was in favor of the proposed annexation area. o Mark Padgett, 11270 S.W. 95th Avenue, Tigard, Oregon, commended Council for advising these citizens of the upcoming transportation bond measure. He rioted that the County does have a road district which will be funded; therefore, the differences in tax assessment (County vs. City) may not be as great as it first appeared. Mr. Padgett advised that the County will provide information to those who are interested concerning pros and cons on annexation to a city. f; o Mr. Beard (testified earlier -• see above) advised it was his understanding that sewer hookups must be completed 18 months; " he was wondering within 18 months of what date. Discussion followed. Council consensus was to request staff to research this question for Mr. Beard. ' s; e. Staff recommended approval of the proposed ordinance and resolution << as submitted in the Council packet. g` f. RESOLUTION NO. 88-85 A RESOLUTION INITIATING ANNEXATION TO THE CITY OF TIGARD OF Fl TERRITORY AS OUTLINED IN EXHIBIT "A" AND DESCRIBED IN u u EXHIBIT "B"8 ATTACHED. (ZCA 88-12) (132ND) . ;` g. Motion by Councilor Johnson, seconded by Councilor Eadon to adopt Resolution No. 88-85. Motion was approved by a unanimous vote of Council present. f' r: h. ORDINANCE NO. 88-24 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A ZONE CHANGE (ZCA 88-12) (132ND) AND DECLARING AN EFFECTIVE DATE. i . Motion by Councilor Edwards, seconded by Councilor Johnson, to adopt , Ordinance No. 88-24. Motion was approved by a unanimous vote of Council present. M. Interim City Administrator advised Council that Mr. and 3 Mrs. Robert S. Ludlum, 14065 SW Fern Street, requested that their s lot be included with this annexation proposal. The Ludlums' request was received too late for inclusion with the ordinance and i Page 5 - COUNCIL MINUTES - SEPTEMBER 12, 1988 resolution submitted to City Council. Interim City Administrator noted that Boundary Commission had advised that if Council approved E the inclusion of the Ludlum property, this could be done by motion Of ri.ty Council. n. It: was noted that Mr. Bob Bledsoe notified Council (letter dated September 12, 1988 and contained in the Council meeting packet) that ; dv*-- thet i_ho ma jor•i ty of neighbors on SW 132ndnt. Avenue were not interested in petitioning for R-2 zoning. Therefore, Mr . Bledsoe asked Council to disregard the NFO request is for R-2 zoning. i o. Motion by Councilor Johnson, seconded by Councilor Edwards, to recommend that the Ludlum property (14065 SW Fern Street) be ti. included with the annexation proposal as outlined in Ordinance 88-24 and Resolution No. 88-85. The motion was approved by a unanimous vote of Council present. 9. PUBLIC HEARING - ZONE CHANGE ANNEXATION - ZCA 88-13 - BODYFELT (CITY OF TIGARD) - NPO #3 A request to annex one parcel consisting of 1.61 acres into the City of Tigard and to change the zoning designation from Washington County R-6 to City of Tigard to R-4.5. The parcel is located south of Walnut Street at the intersection of 128th Avenue (WCTM 2S1 4AD, Lot 3501) . k a. Public Hearing opened. b. There were no declarations or challenges . C. Summation by Assistant Planner Acker: This annexation request consisted of one parcel totaling 1.61 acres contiguous to the City of Tigard. The annexation was requested by petition by Richard and Kathleen Bodyfelt who owned the parcel. The subject property was located within the Tigard Active Planning Area. Submitted in the Council packet was e,. resolution to forward the annexation request to the Boundary Commission and an ordinance to change the zoning designation from Washington County R-6 to the City of Tigard R-4.5 in conformance with the City' s adopted Comprehensive Plan. d. Public Testimony - no one testified. e. Interim City Administrator advised staff recommended that Council adopt the proposed resolution and ordinance. f. Public Hearing was closed. g. RESOLUTION NU. 88-86 A RESOLUTION INITIATING ANNEXATION TO THE CITY OF TI>>ARD OF A TERRITORY AS OUTLINED IN EXHIBIT "A" AND DESCRIBED IN 3 EXHIBIT "B" ATTACHED. (ZCA 88-13) (BODYFELT) h. Motion by Councilor Eadon, seconded by Councilor Johnson, to adopt Resolution No. 88-86. The motion was approved by a unanimous vote of Council present. i Page 6 - COUNCIL MINUTES - SEPTEMBER 12, 1988 i ORDINANCE NO. 88--25 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A ZONE CHANGE (ZCA 88-13) (BODYFELT) AND DECLARING AN EFFECTIVE DATE. j . Motion by Councilor Johnson, seconded by Councilor Ladon, to adupL Ordinance 88--25. vote of Council present. The motion was approved by a unanimous 10. PUBLIC HEARING SENSITIVE LANDS SL 88-02 AND SITE DEVELOPMENT REVIEW SDR 88-12 PUGET CORPORATION NPO #5 a. Public Hearing opened. b. There were no declarations or challenges C. Community Development Director summarized: On July 6, 1988, the Hearings Officer granted approval for the Puget Corp. to expand its existing facility on the corner of Bonita Road and 74th Avenue subject to conditions. Mr. John Skourtes, while not objecting to the proposed expansion, appealed the decision because of the street improvement requirements on 74th Avenue, and because the same will likely be required of him if he develops a property to the south on 74th Avenue. The transcripts were of poor quality due to an electrical malfunction that has now been repaired. Hearings Officer based her decision on interpretation of "interim" road status to be that when now development occurs, road should be brought up to full City standards. Hence, her decision I.a. (which was named in the appeal) for: Standard half--street improvements, including concrete sidewalk, driveway apt-on, Curb, asphaltic concrete pavement, sanitary sewer, storm drainage, streetlights and underground utilities (as practical), shall be installed along the 74th Avenue frontage. Improvements shall conform to the alignment of existing adjacent improvements. The pavement thickness shall consist of 4 inches of asphaltic concrete pavement on 3 inches of (3/4" — 0) and 12 inches of (2" — 0) aggregate baserock. The existing pavement shall be overlayed with 2 inches of asphaltic concrete from the centerline to the west edge of pavement. Community Development Director outlined several options available to Council if they should wish to overturn or change the Hearings Officer decision: 0 Determine if the Hearings Officer had all the information 0 Determine if the Hearings Officer was in error 0 Determine if the Hearings Officer's conditions were consistent with City Council policy Page 7 COUNCIL MINUTES — SEPTEMBER 12, 1988 Community Development Director suggested Council may wish to consider, after hearing the testimony from the appellant, to amend the Hearings Officer's condition with regard to the 2" asphaltic concrete overlay. He proposed that the overlay be deferred through a non—remonstrance agreement. Community Development Director advised that Council had received, just prior to the mheting, a c(_)py of a September- 9, 1988, letter from Frank Morse, President of Morse Brothers. Mr. Morse, was urging the Council to "affirm industrial development of the area by allowing the Puget Corporation to expand." d. Public Testimony: Appellant: o John Skourtes, 17010 S.W. Weir• Road, Beaverton, OR 97007. Mr.Skour•tes outlined the basis for his appeal. He noted that he was the chairman of the 1982 Local Improvement District Committee and summarized the LID formation history. The LID was to provide funding for paving of a portion of 74th Avenue in accordance with City street standards. Under the conditions of the LID, curbs and sidewalks were deleted and the road width was reduced from 30 feet to 24 feet. Mr. Skour•tes advised he believed that what was actually constructed on 74th Avenue was not as proposed during the LID formation. He asserted that the road was adequate. Mr . Skourtes noted that since the 1982 LID formation, all of the City staff had changed and (except- for Mayor Brian) there were now different Council members. He advised that the record was not clear with regard to the agreements made between the property owners in the LID and the City. Because of this, the Hearings Officer's definition of "interim" was in error. The "interim" status of the roadway came about because: It was agreed between the parties, prior to the Council meeting and hearing on June 14, 1982, the word "interim" would be used because of the deviation from existing City Codes with regard to curbs, sidewalks, and the reduction in street- width. After the balance of 74th Street was paved to a full thirty feet and curbs and sidewalks had been installed in this section, the City would have a right to go back and widen the 1982 LID portion of the street six more feet, install curbs, etc. The property owners would then be billed accordingly. The property owners were to have agreed to waive their right to remonstrate. Mr. Skourtes noted that Mr. Levear of the Puget Corporation was planning to widen the roadway and put in the curbs and gutters because he wanted to do this. However, Mr. Skourtes expressed concern over the precedent to require Puget Corporation to do this improvement when there had been a previous agreement with the City that such improvements would not be required until the rest of 74th Avenue had been developed to full City standards. Page 0 — COUNCIL MINUTES — SEPTEMBER 12, 1988 11111�11111111111111WINE o Geoff Levear, Puget Corporation, 7440 S.W. Bonita Road, Tigard, Oregon, testified that his company was established in 1946 and came to Tigard in 1969. The company employs 143 people. Mr. Levear expressed dissatisfaction with the building permit- process in Tigard. lie recommended that significant changes be made to the permit process which he described as "adversarial." Mr. Levear explained his company expanded by 20,000 square feet in 1984. At that time, the only issues with regard to street and other• improvements were width of the street, signage, and drainage. o Neil Austin, Mercer Trust, testified that he agreed with the testimony of Mr. Skourtes and Mr. Levear. o Mayor noted that the City of Tigard wished to encourage development and suggested that the building permit process concerns, as outlined during the testimony, be discussed further at another time. Mayor noted Council must now focus on the specifics contained in the appeal. Mayor advised that he also recalled the agreements made when the LID was formed. He agreed with Mr. Skourtes' recollection of the events surrounding the formation of the LID. Definition of the word "interim," as recounted in Mr. Skourtes' testimony, was accurate. Mayor expressed concern that the asphalt overlay was required in this instance when it had been deferred in 1982. e. Public Hearing was closed . Council comments: o Councilor Edwards noted that, he too, was concerned with the building permit process. lie said he could not support the Hearings Officer decision and was inclined to support the appeal. He noted that he would recommend deleting the 2" overlay requirement as outlined in the Hearings Officer decision. o Councilor Eadon apologized for the process which was hampered by the fact that only the Mayor had been present during the original agreement which had preceded the formation of the LID in 1982. Councilor Eadon responded to Mr. Skourtes' concern that staff was not able to efficiently process small industrial developments. She advised that the Code may not be sensitive to small—industrial clients which was why the process had been more difficult in this instance. To avoid this in the future, she suggested that the problems experienced by the Puget Corporation be discussed more thoroughly. Page 9 — COUNCIL MINUTES — SEPTEMBER 12, 1988 o Councilor Johnson advised that the Hearings Officer decision was consistent with City Policy; that is, as density increases and development occurs, the transportation needs expand. She advised that a non-remonstrance on the asphalt overlay may be appropriate. Council consideration: There was lengthy Council discussion on statements made in the Hearings Officer's decision. Council consensus was that the last sentence of Condition l.a. of the Hearings Officer' s decision should be replaced with wording to the effect that: The property owners shall execute a waiver of of remonstrance on forms provided by the City, waiving the right to object- to the formation of a future local improvement district for the purpose of constructing an asphaltic overlay on 74th Avenue. It is understood that the pavement overlay will be deferred until such time as the remainder of S.W. 74th Avenue has been improved to full City street standards and additional pavement thickness is needed to support expected traffic loadings. f. Motion by Councilor Johnson, seconded by Councilor Eadon, to direct staff to prepare a Final Order for consideration on September 26, 1988; said Final Order shall include the following amendments to the Hearings Officer's decision when preparing the Final Order: —delete last sentence on Page 3, Paragraph 1 which is to be replaced by non-remonstrance language concerning future asphalt overlay improvement; --delete last two sentences of Paragraph 2, Page 2 —delete word, "small" in last sentance of Paragraph 1, Page 2 The motion was approved by a unanimous vote of Council present. g. Mr. Skourtes expressed dissatisfaction that the condition re,iuiring that curbs, sidewalks and street widening still remained in the decision. Fie rioted that Puget Corporation wanted to do these improvements anyway. Mr. Skourtes was concerned that requirement of the improvements would set a precedent for other businesses to do the same if they expanded. He noted that this was not consistent with the original agreement as he had earlier testified. h. Council discussed the half-street improvement issue with Mr. Skourtes. Council consensus was that they concurred with the testimony concerning the definition of the word "interim" with regard to timing of half-street improvements. i . Motion by Councilor Edwards, seconded by Councilor Eadon, to amend Condition No. l.a. of the Hearings Officer decision further by stating that "Said condition shall not in itself establish precedent as to future improvements of 74th Avenue." The motion was approved by a unanimous vote of Council present. Page 10 - COUNCIL MINUTES - SEPTEMBER 12, 1988 11 . 79TH AVENUE STREETLIGHTING LOCAL IMPROVEMENT DISTRICT — RESOLUTION OF INTENT a. City Engineer summarized this agenda item: In June, Council received a petition requesting consideration or" rur•mai.iun vi M local improvement district for streetlighting on SW 79th Avenue. The Council directed staff to prepare a preliminary engineering report. This preliminary report was included in the Council packet. City Engineer• r•epor•t-ed that staff had a mt4oting with property owners two weeks ago. He noted that there appeared to be strong support for• this LID proposal. b. City Engineer• recommended approval of the proposed resolution which accepted the preliminary engineer's report and set a hearing date on October 10, 1988. c. RESOLUTION NO. 88-87 A RESOLUTION DECLARING THE INTENT TO FORM A LOCAL IMPROVEMENT DISTRICT" TO CONSTRUCT STREETLIGhiTING IMPROVEMENTS ON SW 79TH AVENUE AND TO HOLD A PUBLIC HEARING, ADOPTING THE PRELIMINARY ENGINEER'S REPORT AND DIRECTING THAT NOTICE OF A HEARING BE GIVEN. d. Motion by Councilor Eadon, seconded by Councilor Johnson, to adopt Resolution No. 88-87. Discussion on the motion: City Engineer, in response to a question from Councilor Edwards, advised that well over 50 percent of the property owners in the area signed the original petition and were in favor• of the LID. City Engineer rioted that 100 percent of the persons present at the informal meeting were in favor of the LID. About seven or eight of- the properties in the proposed LID boundary were represented at that meeting. Councilor Edwards noted he had received several calls from people in the area whose names were on the list. These people had indicated that they were riot in favor of the LID. Councilor Edwards advised that as long as staff was assured that most of the neighbc,•s in the area were in support of the LID, he would support the resolution as presented. The motion was i;pproved by a unanimous vote of Council present. 12. 93RD AVENUE STREET LOCAL IMPROVEMENT DISTRICT RESOLUTION OF INTENT. a. This agenda item was summarized by the City Engineer: In March, Council received a petition requesting formation of a local improvement district for improvement of SW 93rd Avenue south of- Locust Street. The Council approved preparation of a preliminary engineering report if the report was funded by LID proponents. Dr. Gene Davis agreed to fund the report. b. A copy of the completed report was submitted in the Council packet. Also submitted in the packet was the City Engineer' s report on a meeting with property owners. Page 11 — COUNCIL MINUTES — SEPTEMBER 12, 1988 C. City Engineer advised that from informal discussions with property owners, it appeared that there was substantial opposition to the L'ID as proposed. The City Engineer recommended that the City not proceed with the LID process at this time. d. City Engineer reported that there was soma concern with the method of assessment as proposed. City Engineer suggested that the proponents be given more time to restructure the LID boundary and the assessment method. City Engineer recommended that the prcpo,;al be tabled to a future meeting not later• than January 23, 1939. Discussion could be resumed if the property owners were able to agree to an acceptable method of distributing the LID costs. If that were to happen, a formal hearing would still be required prior to LID formation. The proposed LID would be abandoned if the proposal was not submitted by January 23, 1989. e. Mayor noted that while this was not a public hearing, he would receive testimony from► individuals present concerning this proposal: i o Dr. Gene Davis, testified that his property and the whole community needed this LID. He referred to a Washington County traffic study which recommended this LID. He asked that this request be tabled for thirty days in order to develop a proposed realignment of the LID boundaries and amendment to the method of assessment. { Dr. Davis noted that he had spent $5,000 on the preliminary i engineer's report-. lie requested that Council direct staff to } establish an equitable assessment formula. Dr. Davis noted that there had been complaints that the assessment method was in his favor because he had funded the engineer's report. , i o John Blomgren, 9460 S.W. Oak, Tigard, Oregon, was opposed to this LID proposal. He advised he saw no need for the road—there were too many cars in the area already. o John H. Wilson, 8960 SW Oak Street, Tigard, Oregon, testified that the extension of 93rd street, south of Oak, would split his property. He advised that he definitely would not want this LID as proposed. Mr. Wilson further• advised that all of this area had been designated previously by the County as "wetland." f. Discussion followed. Motion by Councilor Eadon, seconded by Councilor Johnson, to table the proposal to a future date not later than January 23, 1989. The motion was approved by a majority vote; Councilor Edwards voted nay. g. Councilor Johnson noted her concern with staff- spending time on this LID proposal. Councilor Edwards advised that since the Council had tabled the LID for possible consideration before January 23, 1989, then the proponents should be allowed some help from staff-. Page 12 – COUNCIL MINUTES – SEPTEMBER 12, 1988 Councilor Edwards commented on future proceedings concerning this issue. He requested than: all parties thoroughly research information when testifying at the public hearing. Councilor• Edwards noted that he slid noL wish for the record to reflect that " i..et n... nw..: __nd the city at the L'ner•c: fla(1 bl'L-'i'1 UI'ly ��l:Vlil.iJ iJi"i rev-wJec�ii •.ii �� time of annexation concerning development of his land. Councilor Johnson withdrew her request for Council consensus directing there be no staff involvement; however, she asked that the record reflect her reluctance for staff Lu spend very much time on the LID proposal. h. Mayor, recommended that the amount of time expended by staff on this LID proposal to be line with what is normally done on a request- of this type. 13. SYSTEM DEVELOPMENT CHARGES - PARKS AMENDMENT - NORTHWEST/SOUTHEAST DISTRIBUTION a. After discussion, Council consensus was to delay a decision on the proposed ordinance until the Park Board had had an opportunity to review. It was noted that a Council/Park Board workshop was scheduled for September- 19, 1988. 14. CONSENT AGENDA 14. 1 Approve Council Minutes: July 18, 21, 2.5, & August 29, 1988 14.2 Receive and File: a. Council fieeLiny Calendar, Update b. Work Plans f" c. Community Development Status Reports 4 o Mercury Development o Park Maintenance Issues o Murdock Hill Drainage Easement Vacation Update o UPAA .status Report o Lincoln Towers Construction Update !4.3 Approve Appropriations For Design Consultant For City Center Plan - Resolution No. 88-88 14.4 Recess Council Meeting; Convene Local Contract Review Board (LCRB); a. Award Bid For Design Consultant For City Center Plan b. Award Bid For Greenburg Road/Ash Creek Bridge Widening C. Award Bid For, 104th/Hillview Storm Drainage Improvements d. Award Bid For Janitorial Services Contract e. Award Bid For 4•-Wheel Drive Tractor f. Award Bid For Roadside Mower g. Award Bid For 4 Door Hatchback Car Adjourn LCRB; Reconvene Council Meeting. 14.5 Approve SDR 87-05 Final Order For Denial - Westwood Landscape Design Amendment 14.6 Approve Training Requests a. IACP Conference - Chief of Police b. Investigation of Motorcycle Accidents •- Officer Harburg 14.7 Approve City Position On County Transportation Plan 14.8 Accept Public Improvements - a. Colony Creek .subdivision #2 b. Colony Creek Subdivision #3 C. Colony Creek Subdivision #4 14.9 Approve Intergovernmental Agreement With ODO-l" For Canterbury Lane/99W Project Page 13 - COUNCIL MINUTES - SEPTEMBER 12, 1988 a. The following Consent Agenda items were reviewed individually: .4d (Award Bid For Janitorial Services Contract) Councilor for �-L.` .v..... Edwards questioned i,ht Cr ite'r,id �v� ..��^ .... �- inspections. He rioted the material submitted was too vague and he would have liked to have received more information concerning reference checks. Interim City Administrator, in response to a concern expressed by Councilor Eadon, advised that this bid process had been done under legal criteria as set forth in the Purchasing Manual. Community Development Director noted that references had been checked with regard to experience with janitorial work similar- to what would be expected for the City Hall. Discussion followed. Steve Downs of All Tech noted that his company was the low bidder in dollar amount. He questioned whether specific refer-prices had been contacted with regard to his company's efforts. Council discussed this issue with Mr. Downs. After discussion, there was a motion by Councilor Edwards, seconded by Councilor• Johnson, to approve staff's recommendation for bid award to Varsity Contractors subject to staff review with respect to the low bidder and reference checks. The motion was approved by a unanimous vote of Council present. .4e (Bid award for 4—wheel drive tractor) . Councilor Johnson requested clarification. Of concern was the trade—in for one of the old tractors. After discussion, there was a motion by Councilor Johnson, seconded by Councilor Edwards, to approve staff's recommendation for the bid award subject to verification that all bidders considered the trade—in value of one of the old tractors. r The motion was approved by a unanimous vote of Council present. .2b (Receive and File — Work Plans) Councilor Eadon expressed concern over accepting the work plans at this time prior Lu the arrival of the new City Administrator. After brief discussion, Council consensus was to accept the work plans for their file. .2c (Mercury Development) There was discussion on the material contained in the Council packet. Of concern was the fact that the outdoor= public address system was not being used during "reasonable hours." Councilor Eadon noted she had received a call from a resident on Cresmer with several concerns. These concerns involved: Page 14 — COUNCIL MINUTES — SEPTEMBER 12, 1988 o Late night parking lot sweeping o Loud trucks at the back entrance leaving their motors on during very early morning hours o Landscaping plantings not maintained • 1.,_• I.. 4� has been a r�rohl om to the o Narking iut tly�lny ;,,; c, .. ,-� neighbors Mayor ulsc noted concerns k.iirh tho lotter submitted to .. Council from the developers . Mayor advised that that the e� City should enforce that what had been promised by the developers was accomplished. After lengthy discussion, Council consensus was to direct staff to set up a meeting with the Cresmer residents to address their concerns; staff- was also directed to send a status report to the affected parties concerning the steps being taken to address their concerns. .4b (Award Bid for Greenburg Road/Ash Creek Bridge Widening) Councilor Edwards noted concern that construction will be done during the holiday season. City Engineer noted that two—way traffic would be maintained at all times and flaggers would be used as necessary. .4g (Award bid for 4—Door Hatchback Car) Councilor Edwards questioned the bid process. He noted that the bid was recommended to an out—of—state bidder, while a local vendor submitted a bid which was slightly higher. Community Development Director responded that the City was bound to C award the bid to the lowest, qualified bidder. .6a (IACP Conference) Mayor questioned the lodging expenditure. The Chief of Police would be attending the International Association of Chiefs of Police Conference in Portland, Oregon and will be assigned responsibilities including the command or support of the following areas: security, manpower, and hospitality. After lengthy discussion, there was a motion by Councilor Eadon, seconded by Councilor Edwards, to reduce the lodging expenditure to an amount which would pay for 5 nights instead of the requested 7 nights. The motion was approved by a majority vote; Councilor Johnson voted nay. .6b (Investigation of Motorcycle Accident — Officer Harburg) After discussion, Council consensus was to table this agenda item to allow Councilor Edwards more time to discuss his concerns with the Chief of Police. .7 (Approve City position on County Transportation Plan) After discussion, Council consensus was to amend Resolution No. 88-90, [Page 2 (Exhibit "A"), Item no. 3 — Transit] as follows: Page 15 — COUNCIL MINUTES — SEPTEMBER 12, 1988 Delete the sentence which read, "However, additional study is needed before specific routes can be determined; therefore, the City Council does riot endorse �r sp,;_ :ifiC transit routes in Light- Rail alicinment at this F• t].lite There were brief questions on items .8 and .9; however, there were no changes made. b. Motion by Councilor Edwards, seconded by Councilor- Johnson, to approve the consent agenda as amended. The motion was approved by a unanimous vote of Council present. 15. NON—AGENDA ITEMS a. ICMA Conference attendance by Interim City Administrator. Councilor- Johnson noted concern over the Interim City Administrator's attendance at the ICMA National Conference. Councilor Johnson noted she was concerned about the timing of this conference. After lengthy discussion, Council consensus was to table (to 9/19/88) a decision on conference attendance. b. Mercury Development; — Tigard Marketplace (This item was discussed during the Consent Agenda review. ) 16. EXECUTIVE SESSION The Tigard City Council went into Executive Session at 12:15 a.m. under the provisions of ORS 192.660(1)(a), (d), (e), (h) to discuss City Administrator selection, labor relations, real property transactions, and current and pending litigation issues. 17. ADJOURNMENT: 12:35 AM Approved by the Tigard City Council on /G %1L? 1988• Deputy City Recorder — Cit of Tigard AT-T'EST: Mayor — City of Tigard cw/7115D Page 16 — COUNCIL MINUTES — SEPTEMBER 12, 1988 ri °1 y Y-i.tl �•� V �` SCO f7� C7 a►+ C�°fvv�.�Fj.�+' I 1�+ 2`•`� �:Sx�k+ 'f +C"�' Ca O ,.1`�fio '.+:�+srs ,�'�'a 'W'�P, -+• F 5` ' M �,V1"M'' WWWp,��Ct�O� <z N�y ; yG ;��t�'G7 �c �.� �r O��\�,f�`�..,�5rt• � ,,rka�:.7�Rr �,� >wcs ,Z •�ti N ;K° s-!w..� G�` 17 yi.p::'nr 4 +`+i W�,�' .0 �. 9L Jul 7.1 cgs .b ,fb �, -yrn P� r �[�jryy dt� f a ,•' xys.�p •� v. O!x t 'aQ V > ,.}ny OaO`'r, a c,y a.�. ��.: "p� 0 77.E � ,N'4C�7 �� 'ai O''v_� � i"?� t::y�++•Q.'O 'QO� � a 0�..,yi a ;�,�>. �y��:��_ � P4A70 rJl �+, aa. a+ O _:cO M��i tEM ze M O.0,4, ' .�y ld a a.. , g� _I.a ,� -ai ^! (7. 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E-+ O Sr z CL c W�Oxc>. WOO 0 4, • 0 LL V -0 LL 0 cc q O >C c . cO oCcoo_ aO c0 n H0 - cw �E .0 ca ca i QL4 .: f w m o co F CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING 4 In the Matter of the Proposed /V0s. STATE OF OREGON ) County of Washington ) ss t City of Tigard ) I, �_ being first duly sworn, on oath, depose 2nd 4Q:- That .i posted in the following public and conspicuous places, a copy of Ordinance Number(s) 9 -..?4! FF—ate which were adopted at the Council-Meeting dated EE,-yn lv2 )495e copy(s) of said ordinance(s) being hoereo attached and by reference made a part hereof, on the 1�-- day of 0,�� 1987. 1. Tigard Civic Center, 13125 S.W. Hall Blvd. , Tigard, Oregon. ' 2. U.S. National Bank, Corner of Main and Scoffins, Tigard, Oregon 3. Safeway Store, Tigard Plaza, S.W. Hall Blvd. , Tigard, Oregon 4. Albertson's Store, Corner of Pacific Hwy. (State Hwy. 99) and S.W. Durham Road, Tigard, Oregon subscribed and=sworn to before me this day of 19E. ' r Notary Public for Oregon My Commission Expires: �� r V lai i vn�v :G�C:vA .11eTC.. .�./'{7✓AR.-. (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. f NAME 6 ADDRESS TOPIC STAFF CONTACTED r 362 5 sc') �:S caste Avg � Ste-,•v� Cf f-L.� JC�e.S�t/G�cQ�./.L A) IRr ✓ •.£.v ��f+e Q /l� ✓d.L.�.L.-r.� TG,^��GL...C L �e-4, �oYl � 5 L1 - o so 3 kk) 0. vwt r 2-22 5 6 Ut �r�(Q0SP� u MMAJ /�� DATE 9/12/88 I wish to testify before the Tigard City Council on the following item: (Please print the information) item Description: �-Aaenda Item No. 5 - -Public Hearing - Zone Change Annexation:;ZCA. - 88-12 (City of Tigard) 132nd Avenue - NPO #3 Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation i , , , i f S i �S f h r i IF DATE 9/12/88 I wish to testify before the Tigard City Council on the followin; item: (Please print the information) Item Description: Agenda Item No. 4.; PublicY Hearing.,-..Temporary Use.TU 88=07 -:.Twality_ Jr. U� t: f. High Sohool :NPO W Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation L; 13UO 1116414i21) f: ;ZOSYJ S_W. Guc PO" CIt j L,,4 TPU , OK- 9706 L T1 G/9itO 5c 11c)ol, /.�/,s 1-ruc=i 57L v - - �tI F; t l\ DATE 9/12/88 I wish to testify before the Tigard City Council on the following item: (Please print the information) i Item Description: Agenda Item No. 6 Public Hearing -.Zone ,Change.Annexation 2CA-:88-13 Bodyfelt (City of Tigard) NPO #3 r.C' Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation i i S r � 1 1 f 2 f- r is F'. F` E k; Z � 7. DATE 9/12/88 I wish to testify before the Tigard City Council on the following item: (Please print the information) Ll I Item Description: Agenda Item No. 7 - Public E Hearing Sensitive Lands SL 88-02 &Site Development F 4' Review SDR 88-12 - Puget Corporation NPO #5 (For Issue) Against Issue) Name, Address and Affiliation Name, Address and Affiliation L-L= r L LA--4 t��l.Jv1s` L A VIA wtuy r-� Z 6 C _ •_ ,i1LC .. � r ,� - ��" rah+J»�I~��►�1�_f.��311� �Iti��•}�L•. ,'= o IR lfi�n � I�Ilnie� .., INN 72 pt_-F),1 1�f r • =' --.� �n.1'�b'Rl[ll►".��J�NI IIIIIII�;��a:1A I�1 I� . III U1.a V 11lnlesm INN IN 1 III 1 1 ' ,-• ►�; InIN 11� 1 II�IN�N. 111111.loin ll �I .►gIvi !mmIINI 1111.10111 1� II 11111.I�111�11■I�l��Z��Z�!�L�I��.. ,5�� .I�1 �_ �1111.1�1!11111.1111111 I�111111 - 1 - . �11111a� 111aN�!1IIILIIIIII .I N 111.1 IIN.I�Ii111.I�111I111 .` 1111N.ItIIN IIILIlIIIIILI�11 7. • NIn NII�LI�I�sillovI11111a�1n n1111.�111111a�1�i1 1.1�111111.1�1 1 lu . ' IIINLI�IIIIN.I�IIJI�1.1�111111.1�[� . . IR11. 111111■I�N�111.I�IIIIII.I�111111�1�111111 1 � '' 111111.11 millIIIIN i fiilimil iliiilniIt iUll 111, 1 loll ILaIIIIILIN�lillllal CIi11.loll llI I III :O I =;��;� LIII 1.l� IIIII It L1 1 loll 11111�1� I • X11111 .I 1 11 1.11 1 11■ 11 .I� 1 ItNIII�a�l�l�la�l��-'�IL��II�.ft 11111.1 111 I�111111.1�1111 1.111 • t•IIII�LIlNI� 1�1/IIIN I I�IIIIN.mIII�.�INII��I��N Na�im.IRIIIIII=ullll.l�llllll.11lll 1 1 ItIIIIII►.IIIIII.I.IIIIII.I. 11i11�1 I�111111 I�11111 .I�111111.1� hill ImC��,•.'l�'�.�'�� IIIIn11.I�11111�.I�111111.1��1111 ^�M•� _I�III111�1�I11111�1�111111�1�111111.1i��'�/�,_.I�yG�w,'r�) ��n Ci LGvv l/i 51 r'IS Loreen Wilson City of Tigard City Recorder Patrick M. Nesbitt Associates Inc. 8625 S.W.Cascade Avenue,Suite 220, Beaverton.Omgon 97005 � 503-641-49e4 FAX 503-641-5221 TO CITY OF TIGARD Tom Brian, Mayc:.c Gerry Edwards, Councilor Valerie Johnson, Councilor Carolyn Eadon, Councilor John Schwartz, Councilor Jill Monley, City Administrator Ed Murphy, Community Development Director Loreen Wilson, City Recorder Tim Ramis, City Attorney FROM Ken Eagon, Project Manager ONE EMBASSY CENTRE office building Patrick M. Nesbitt Associates, Inc. DATE September 12, 1988 SUBJECT: REQUEST FOR WAIVER OF APPLICATION SUBMISSION DEADLINE FOR COMPREHENSIVE PLAN CHANGE Attached is a plat man showing .:.=. the location of ��"a Embassy-� ..__ wassy Suites Hotel, the proposed site for the One Embassy Centre office building, and the Golden Key Apartments. The Embassy Suites Hotel (Tax Lot 1500) and the proposed office building site (Tax Lot 1504) are owned by Nesbitt Partners Portland Venture Ltd. (Nesbitt) i. The Golden Key Apartments (Tax Lot 1700) is owned by Golden Key s Investors, Ltd. (Golden Key) Nesbitt and Golden Key are negotiating the purchase and sales, } respectively, of the 3700 square foot area of Tax Lot 1700 outlined in blue on the attached map. The subject 3700 square feet are currently zoned R-40 (40 l residential units/acre) and are designated High Density Residential on the comprehensive plan. E Inclusion of this 3700 square foot area in the Nesbitt office building development will necessitate that it be rezoned to G-C (General Commercial) and have the comprehensive plan designation changed to General Commercial. a s IF . PAGE 2 September 12, 1988 City of Tigard We understand that the deadline has passed for submission of Comprehensive Plan change applications for the October hearing in accordance with Item (a) of Section 18.30.030 of the Community Development Code (copy attached) . Since we hope to commence construction of the first phase of our office building before the end of 1988 and since inclusion of the subject 3700 square foot parcel would significantly influence our building configuration, we respectfully request that the city council waive the deadline for submission of our Comprehensive Plan change application allowing us to submit our application for consideration by the Planning Commission and the City Council at the October 1988 meetings. We have discussed this matter with the planning staff and the Community Development Director. They felt it appropriate that our request be placed before council. We appreciate the councils' attention to this matter and respectfully request your favorable consideration. Thank you. Very truly yours, J. Kenyon Eagon JKE/akp Enclosures C i �� . _...� Ll v✓ iVlo # 3 J V �StTo `Stt �.. 9�9-�(9 lig 1 9 D09 e 9 119-1 I .Oa ._- °�-- - :. •�'_` - .... .. Ir 2 3 4 5 6 7 g ' NOTE: IF THIS NICRDFILA$D - - 8 0 it 12 DRAWING IS LESS CLEAR THANvp- ! �i --�. - THIS NOTICE. IT IS DLE TO - THE QUALITY OF THE ORIGINAL DRAWING. .. ___- - sz oz �i�z az sz az__ez UPiz oz orJM% W ML va. _ y �.r. 32 Ac t �y 4F Ac RFF MAP k>+8"�' ��♦ - .r ; SkAPKEVIDWIX ,w 5iA? lt0.Y ! x � ` 800 �T-`♦ 1000 - A 1it it t'� S S •: 8 � 51-77 S= - ; 1 { -` 1 60 1504 s ss^o J' n1—oi 17.o1 • Z03AC % i SEE MAP 3mw I ISI 26C ,';'ASF 1. •♦4 %F�q -7 ♦6.2, or ra• 's'rec• + arae (NcS$iTT) / SIO L_ — _ � e / .. V v X00 700 sq FTP. - 459yi� axacao�si la.lw c F AS PURP� ap N F o S R ONLY. rice USF �=I— rATCII ao DO NOT RELY ON FOR ANY j +r iIra s _.594@ *�- ♦SOTr_ �n7 mangy OTHER LISE: '°° _ 1 216 BC72i -7. _220.21,W'f s sa•f zJ _ (s([�q►rTN�rle�ie9ro+TL��iTNI'irfrr91j7��11� ( rg7plm �if�j�n��Trjmlrlrj+_ .l�:ITi! r��lf};t�igX gtOlFs rpt tea r� Ir IIS q� ape T r r� r i r 1 1 I 1 1 c r:l;i r�r NDTE: IF THIS MICROFILMED ! �' 2 3 4 $ S 7 IG DRAMIIS LESS CLEAR THAN --- - 1 - THIS NDTICE, IT IS DUE To - .. THE QUALITY OF 7YE ORIGINAL DRAVIIdG,. ;; OE G2--8Z—TZ sz sz—_►z._ Fz az �z oa "FC e� Li- 9r sr bl_._6i---ZO —U —Op 6 -.. -8 ! 8 s b—E -Z ..._ 1 +� I E ++ tt J sMI11111i1111111i1iB11II1NbHi MARW .. .. ,i_ � � ' 1991t% .!emsi s ' o,a I, I (2) Failure of the Director to provide any of the information required by this Chapter shall not constitute a waiver of Lfle ytandard, C-, it2ria ... re-qui-e-ment's of the applications. .mob, 18 30 030 Time Periods: Submission •- Hearings (a) The Director shall receive proposed legislative changes twice (2) yearly, the completed application shall be submitted not more than 75 days and not less than 45 days before the first Commission meetings in April and October. (b) The Commission shall hear the matter within 30 days after the First meeting in April or October depending on which date the item has been scheduled, unless the applicant has submitted a waiver. (c) The Council shall receive the Commission's recommendations and schedule a public hearing within 30 days of the Commission's recommendation. (d) The application shall be made on forms provided by the Director. (e) The application shall be complete and shall: (1) Contain the information requested on the form; (2) Address the appropriate criteria in sufficient detail for review and action; (3) Be accompanied by the required fee -except as allowed under 18.32.345; and (4) Be accompanied by fifteen copies of a narrative addressing the standards in Section 18.30.120. (f) An application shall be deemed "incomplete" unless it addresses each element required by the form and each element required by this Code and is accompanied by the required fee. (y) The Director shall not accept an incomplete application: (h) The Director- shall have the authority to waive a requirement of this Code in the manner provided by Section 18.30.040(b). 18.30 040 Additional Information Required Waiver of Requirements and Report Required (a) The Director may require information in addition to that required by a specific Code provision provided: (1) The information is needed to properly evaluate the proposed development proposal; and (2) The need can be justified on the basis of a special or unforeseen circumstance. (b) The Director may waive a specific requirement for information or a requirement to address a certain approval standard subject to the provisions of subsection (c) below provided: :CII Rev. 4/06 :3 —:um I PILAAJ MAP CT. rP ACE _177 rlll f �y-,K \�/ LANE L-4 FJL' I I o v" —WASHINGTON �K EM3 CAAWISOUARE I CRESCENT GROVE Wr All, s. 10 MALL iCEMETARY- 7 26 L KOLL 4 35 BUSINESS CENTER 0 p0 E S AJA o T o S" —Sti. T 7-1-7,T7, 11 Sr VANEANr TA ST! % ---It r-7 MORT. OAKCITA S.W. A T F FrT TT Li AN sIOLGPEST] DR;T -C Lj I < C' C I.. TA.W6A ------ bx7 �'-JN/nlL REDES��-�v��rpti �AGM '-e�{j (.4O t?ESIOErvTIAL Ll*frTS/j�C72F) To C-r, t6-aNCRgL Comm. r LES \ I I OR GE IGH ICIE EDNopwIIGE NIVM ZON'AIG t--- cAIR YIEw I ^\ CLACE N) 1 I 1\ \J II I I /�• Slow I I / ^ 1 t• I I I s« LEAC'ci ---------- -------- i '- --- If \ WASHINGTON 1 — 1 I I = sw \ \\ \ I I I SOUARE ^e CRESCENT GROVE sw LCMYANM 7 I I MALL I II-=CEMETARY===W I I I II < MAL _ �•• \ I ..IJ I II / KOLL 355 i ----------- i '• BUSINESS •� NI1� CENTER S � i w A •.` - s 6ARtELEAF •Si ,`.• m I l � IT, ME'2GER ' ' �. _ J 4LEMENTATfw • Op a+ „/ s SEhOG1 0 Sx �P� a EN EWA o ARK) L.R. BASBrOOD CE \ �. rl\ �T �i o nll •� � SHADY LN. i o BLVD. �I s.r. MINOBOI PL. IS R_3 — �• / I T` ' J IFT KOTA I•' STREET r S.W.— NORTH 1 pA NORTH OAKOTA s IN � L � w V • l.w. TIGARD ST I ' I ` -TAIP4i,A - CITY OF TIGARD, OREGON MEMORANDUM Tn: N��n��rNhln Mmu.�r ��r:`.:.� f.:.�..y r..�'.�,....�...'.1 C•• Ja:ci7ib�r' 2, 1011.8 FROM: Jill Monley, Interim City Administrato tkJ1 SUBJECT: COUNCIL CALENDAR, FY 1987-88 Attached is an updated tentative calendar for this fiscal year-. Official Council meetings are marked with an asterisk (*) . I've put question marks (?) along side those still needing Council OK. If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. September- '88 5, Mori No Council Meeting (Labor Day) 9, Fri City Administrator Assessment Center (8-3) Assessor Findings w/Helen "ferry (Shilo Inn 5:30 pm) Dinner with Finalists (Shilo Inn 7 pm) 10, Sat View Video Tapes/Review with Helen Terry (9 am, THCR) Finalist Interviews (1-3 pin) X12, Mon Council Business Agenda (5:30 Exec Session w/dinner; 6:30 Study Session/7:30 Meeting) 13, Tues Tigard Water District Joint Meeting (7:30 pm TWD Bldg. ) 15, Thurs CCPTF/Trans Joint Meeting w/Kittelson (7 pm) X19, Mori Council Study Agenda (6:30) 20, Tues Parks/CCPTF Joint Meeting (7:30 pm) 21, Wed MACC Meeting (1:30) — Beaverton Library *26, Mon Council Business Agenda (6:30/7:30) October '88 3, Mon No Council Meeting X-10, Mon Council Business Agenda (6:30/7:30) 10, Mon Columbus Day 11, Tues Neighborhood Town Hall (Fowler 7 pin, Forum Rm. ) 12, Wed Neighborhood Town Hall (Metzger 7 pm) *17, Mori Council Study Agenda (6:30) 18, Tues Neighborhood Town Hall (Twality 7 pm) 19, Wed Neighborhood Town Hall (To be announced) 19, Wed MACC Meeting (1:30) — Beaverton Library x'24, Mon Council Business Agenda (6:30/7:30) 31, Mon Halloween 31, Mon No Council Meeting Council Calendar — Page 1 r November '88 7, Mori No Council Meeting 8, Tues Election Day j (. 12-15, Sat--TuesLeague of Oregon Cities Conf. in Portland j *14, Mon Council Business Agenda (6:30/7:30) 16, Wed MACC Meeting (1:30) — Beaverton Library t 18, 19,20 Council Workshop (w/new CA and new Council) x•21, Mori Council Business Agenda (6:30/7:30) s 24-25, Thurs—Fri Thanksgiving Holiday ' 28, Mori No Council Meeting December '88 4 ?Dec Council Goals Workshop? ' )(5, Mon Council Business Agenda (6:30/7:30) *12, Mon Council Study Agenda (6:30) x-19, Mon Council Business Agenda (6:30/7:30) 21, Wed MACC Meeting (1:30) — Beaverton Library 26, Mon No Council Meeting 26, Mori Christmas Holiday January '89 2, Mori No Council Meeting 2, Mon New Year's Day 16, Mon Martin Luther King, Jr. Holiday February '89 14, Tues Valentine's Day 20, Mon President's Day March '89 17, Fri St. Patrick's Day 24, Fri Good Friday 26, Sun Easter f 189 99 i. 14, Sun Mother's Day 29, Mon Memorial Day x June '89 14, Wed Flag Day € 29, Mon Memorial Day . I July '89 4, Tues Independence Day t r September '89 4, Mon Labor Day Council Calendar — Page 1 October '89 31, Tues Halloween November '89 23-24, Thurs-Fri Thanksgiving Holiday December '89 25, Mon Christmas Holiday mh0028a C Council Calendar - Page 3 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: Seotember 12 1988 DATE suBmri-TED: September 6, 1988 ............ ISSUE/AGENDA TITLE: Establishment of miEVIOUS ACTION: Annual Work Plan PREPARED RY: Jill. Monlev t, DEPT HEAD OK CITY ADMIN 09 REQUESTED BY: POLICY !,"SUE Establishment of annual work plan. INFORMATION SUMMARY Each year, annual work plans are developed by all staff- addressing ongoing and special projects. These are developed after budget adoption early in the fiscal year. They are then reviewed at each level within the organization to make sure that key projects are well coordinated, that basic services are clear, and that the work load is "doable." Attached are the Department work plans for each department of the city. ALTERNATIVES CONSIDERED FISCAL IMPACT SUGGESTED ACTION Receive and file these work plans. ht/6882D Attachment LI!--RY 1988-85 .RKPLAN FUNCTION JULY AUGUST SEPT. OCT. NOV. DEC. JAN. FEB. MARCH APRIL MAY JUNE I. Maior Goals- - Expand Hours Recruit Train Open'60 hrs. per week Evaluate Binet for Sunday__openi l ng1_) - Adopt Policy Manual Board review Adopt To CC on Consent Agenda Rev./Eval. - Action Plan Displays _ _ Plan WLCS 6 CD _ Implement as needed_ _ _ _ _ _ _ _ _ Rev./Eval. - Future Facility Expansion Libry Bd Study Report to CC - Warehouse Project Begin collection_review/weed/inventory Coordinate w/WCCLS on storage(?) - WCCLS: Professional Bd. _ Monitor selection of new coordinator _ _ _ Budget Structure/Finance _ Monitor committee recommendation Levy _ _ _ _ _ _ _ _ _ _ _ Election(?) WILI _ Recommend changes/improvements on acquisitions _ _ _ _ Evaluate Metro Library Issues _ Monitor 6 resort to CC _ _ _ _ _ _ _ _ _ _ OR Legislature?- - Recognition Program Board Study/funds(?) Choose Builder Install Dedicate - Output Measures Survey/Report to CC 6 Libv Bd - Adult Programming Survey interest/resources (Grant OCH) Program(?) - In-house Training New aides All staff All staff - 25th Birthday _ Involve Library Bd and FOL _ _ _ _ _ _ Part - Develop Library Plan (3 yr) Board priorities Lib'rary staff input Libv Bd Review Adoq II. Annual Operations: A. Administration: Budget Planning for book orders Check $ Plan for 1989-90 Prep/BC/CC/Monitor end-of-veal- spending Work Programs Implement w/staff Check Check Prei are189-90-90 Records/Reports Mthly Mthly Monthly-OSL annual Mthlv Mthly Mthly Mthly Mthly Mthly Mthly Mthly Evaluations Progress and performance reports on 20-21 employees (14.5 FTE) Committee Participation Monthly-involving various staff: Safety WCCLS children WCCLS reference all managers all employees -- � LIBR CONT'D. FY 88-89 WORK PROGRAM FUNCTION JULY AUGUST SEPT. OCT. NOV. DEC. JAN. FEB. MARCH APRIL MAY JUNE — Administration: (cont'd) Workshops/seminars — _ When classes are available & appropriate for staff members _ _ OLA Access '88 Monitor _ _ _ _ _ Recommendation to CC_Lcontinue? _ — Public Service: Circulation of Materials: Counter Service Patron Registration Check in Depends heavily on volunteer Shelving Reserved Books — Reference/Information: In—Library/Telephone Interlibrary Loan Collection Development Includes: BAB, donations of S. donations of used books — Community Relations: School Liaison PSU intern Youth services librarians attend monthly Tigard School District Librarians meetings Service Clubs, Etc. LibraryDirector & Ass't Librarian to establish presence at Chamber; attend service clubs on invitation Public Information Brochures on WILI, Library usage Reading lists. News releases TYPELINE All About Town HOTLINE. B. Support Services: — Acquisitions: Selection Ass't Librarian Ref. Librarian I Reader's Service Librarian II ' Order/Receive Magazines are processed and managed by volunteers; other materials by staff Donations (Books) Depends heavily on volunteers to check shelves sort dispose — Cataloging: Data Entry Some volunteer support w/ staff supervision Processing Depends heavily on volunteers _ MEN LIBRARY (C9NT'D•) _ FY 87-88 WOnK PROGRAM ON JULY AUGUST SEPT. OCT. FEB.NOV. DEC. JAN. MARCH APRIL FMA'f 7UN_ - Collection Maintenance: Weeding Nill be done in con unction with the Warehouse ro ect) -- select ship re-enter Rebinding Select nhia re-enter Shelf Reading Book mending/recovering Depends heavily on volunteers - WILI Data Maintenance - - ORULS Maintenance C. Programs: - Youth Services: Pre-school storytime (3/wk) _ Toddler Time (3/wk) Special Juvenile Programs Halloween T'aiving X-•Mas _ Valentine Spring_Break Planning/Organizing/School visits BEGLN Summer Reading Programs - Adult Services: Large Print Collection ollections each.month to King City Library, Volunteer su rted entirely Deposits C outreach to Home Bound Prograr to ba davelo ed usi volunteers Literacy Support Mainl supported with special materials provision of meetin space. information to communit D. Special Protects: ex and ? - Special Reference/Information: ublicit evaluate revise(?) Local Government Build collection Business Hotline Column Chamber/Commerce Directori Ad. - Enhancement of Collection: PublicityPublicity__ _ Buy-A-Book Friends of LibrarySupported/demonstrations by local groups Interest Group Support - Fund Raising Support from Friends of Library ro ects Grants Continued reviewing for appropriate applications iso LIBRARY (CONT-0.1 FY 87-88 WORK PROGRAM . FUNCTION JULY AUGUST SEPT. OCT. NOV. DEC. JAN. FEB. MARCH APRIL MAY JUNE E. Volunteer Program: — Library Board Review Policy/Set priorities/CC Wkshop7 Budget Library Birthday — Friends of the Library Cook Book Sale Ice cream social (Sept. 17) Library Birthday_ — Library Volunteer Workers Volunteer Week Managed by volunteer coordinator — CE 2 Students _ School visits Community Service Various assignees throughout year cn/0007DO s '(pages ..r S3".hCU.x2;4Y�.Ye.�"'se('C"'^"^'•`uw.",. �i�6e'�k'. 'd... _ - ------------ .... �4fe7atr01#1'air};3'�ti-�j-;� ri°rr{r r}r�a}a rl��ljt nT Iajl.'�fi�11►i}Tj r} 1} �i rii 1 T='d►#i rf. a ► a r a alr a r 11 i i alr � r flu,1s i a a a a r e i a a r a a a►t ( F t i t �Il'T' t � R'1 2'j�. 3 P� � � �['� ! }�} 1 [!�, � �I ,� 1 } ►T1 � 1i1 � 1 � 1t + I . NOTE: IF THIS MICRDFILMED 1` _.... _.. 3 �} _. _ �J -._ - 6_ _ .. 7 ' DRAWING IS LESS CLEAR THAN . .. ._ .8 -. 9 _ f0 THIS NOTICE E QUALITY. IT IS DUE TO THEE OF TfE ORIGINAL I I j e 8E 6Z 8Z tZ SZ SZ 02---EZ ZZ .IZ OZ 61 BI tl 1Dt St'- !!1-. .EI Z{ - Ii —01 b. _ 9 -.__L . 9 .�-.S�b.----v - 2 rnitnnhmrauduu�iud mAa MARCH' 199:0 �a f s r: s - - - - - - - - - - i-: .__-<: +fce"rr.. o T_-s *_y s1. :.,.4 S ,..a_sc .:moi.-s- �C .�E z5 •K-r.,T.,,r _ .,_• Q,,, "ia'R S �igeiFf04eRtt ;ate a ra;,c�: -� R�szea: ��ce�ix� _ _ _ _ - _ _ - - _ _ a'.r�-tLLrr.;atit� -a..s-:_,r i•SF'= °mss esa :*s -c`__ or � _. ;�.: YLt.E.ai S:t Rat^¢ yus•:� �,:,a:tr-a .> 6 Rarsecaai price 1"fa Yr - �'tsE: Recut3a4 CAL1 Pro oral_ _ -_ - _ _ =,IE nt -- - - - - _ - -- - _ _ ` - - - - - - - - Study/ `evslum.'ion - - - Mieru Pruces,ing Pro sal --E° - - - - - - -. - _ _ - _ _ _ _ _ _ _. _ - _ - - _ _—`-_upptcrtal _ - - - - - - - - - - - Ileaent..tiran _ __ fembulance Mont Cor�. RepurC _ - - _ - - _ _ _ _ _ - _ ._ _ - - _ _ t_m- Rezerva, J§L Recruitment - - - - - - Trainir_q _ _ _ _ dement _ _ _ _ _ _ _ _ _ -. tW _ _ _ Crime Prevention Promotions - _ _ _ _ _ _ N/il Organieatinns _ _ Inplem+tnt _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TPOA Negutiations Contract _ Arbitration? Training b Implementation Org S Staffing Review 6 Plan 5 Year Plan mate BC 1f74117iI1i ! (Ir i(1 ! 1 Ii111 - -- 1 J 1��►F�Ti��m3tE��1#aDT�jD{�.� - � � � �' 1 ' I • �`. � DIED aDt.Ii � l � rD>ffl;pa;;*� &, —,J 2 3 4 ._- 5 S -- 7 B - 8O tl . - E2 ' NM: IF THIS MICROFILMED __ - MW Aff DRAWING IS LESS CLEAR THAN - : ?HIS NOTICE. IT IS DUE TO i - ME QUALITY OF THF ORIGINAL - DRAWING. - oFc ez sz Lz 8z sz Oz _£z zz -tz -0z 61 8! [E" 8t Sf' bl —Ef--Zl--it 01 6 .... 8 g ca-- -_e .._� _ t .__.. ___ -_ - Hllaullt�l�luivallllWEn - t Mw A R C11 -3 8 i i ,a e Ahf___co _%E T.IAL 4WC4 :iE:, :(A, �E�5 Ml> qn: _-v k:`;.+.C:.s - - - - - - - - - - -- - - - - - - - - - - - - - - - 4trs 1-6 Lor 7—A "/?I 6 WGS Tr. Traffic SAfety Mtq> t istte L .......... .—Effilmigo NOTE: IF THIS MICROFILMED 3 �o DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE TO Aw THE QUALITY OF THE ORIGINALlow nolmbl fT DRAWING. ;--- ____ - .. lmmg� ARM ot ez OZ ZZ 9z SZ fZ F-Z ZZ la -Oz-s, st L1 91 sfT *1 el zi 11 or 1 9 s 1p c *a Ar C 7777 �777777777 '..,A'nai�: Af,YY:H��TYRT::r Sfss - u.i AljGk;$�- SEP, Com'- rlf.*r. Ffi !%AKC}S :PML MAY 3i,AC T_r5. d. �R:Sf. �i:. L::f r1c3SL. n..cC-f'ut:iES...ifeSs.YaC:r�< 1.sf�4dra.i5? ......e -:I::-�'s:u_c acpr,✓rT. * a..�t-`_w. � _.af C-.:� L^. ^SSC 6u: =£.ars .:al._7r ta'$ Dd ly^.fF.-A'•'-#::. iFa�C L+k'7:ems. �C.�,E v'- Bucge> Adopt.. Y+:ret a Leg.15 It Qtr fie.= ...$; `.;.,tpy iEaper:ta `± e,,1:wt Prep L CA 3rd Qtr Close3ss€/Starr_-i'-- Propo4ed 7g v ac mt,35 Cc s-.ear .' :af, Grgarti za'.ix f Staff Welew Update 5--Yr Plan W-/CC .IPIPFP Upd ates £ rYr Plat,. U Firw.rece 131,th/Dart.%-wth...135th RW L Constructirf,. . . Darteaouth R•.1 L Construction... 135th Close-out? D4rtmouth Close-out' Action v;,ar r",r,,a:'tt.• Parks Sin; Pro}. TRASP Bondi Bancroft Foreclosures Aszmt Fund Analysis Analysis L Report CC... Implementation... Franchise Agreements Review Negotiations: GTE,7N8, PGE L NWNG� CC Ord? New Fees? 5-Yr Plan Update Purchasing S Contracting Start-up Purchasing Office Evaluation Support Services Division: TMC Classification Alt. Costs? Desktop Pub? 5-Year Plan Org. S Staffing Review Records Microfilm vs. scanning, Disc's or Alt. Technology? m»--- r+ji�cp+?j+fi +ls�ag i + ei : ��+'+ rgt�+�+ +�t��jo... � i ilt1 1 7)1 1j ..1.�s{r it l ;a s�T i 4os+ t+�+ .{t +i1 a'r+ + i e + + i r + e+r+"e c � � F � ! !�'�'�' i P .�� ]._�l i � 'T�la + NOTE: IF THIS MICROFILMED Z 3 4 _-- _ _ rJ 6_ . ._ .. 8 .__. g .. O _ _ 11 _---_ 6� - UL AV DRANIDG IS LESS CLEAR THAN t TY.IS NOTICE, IT IS DUE TO THE QUALITY OF THE ORIGINAL as sz sz cz az sz—e4- sz zz ez oa ,anti 111H11 BN9M1rpu - _ 1 0% f+" M"ARCH V-0 - — t "t•A .- _ - -.:. .Y x yuru .,: .nom � _,taa•-Y.4'� -.:j._;�ra z'k -w � ST _ Mc t �•.,s: _:fie Dwmt— Res, <rnA 'r - _; ?:ar- :8°jizvyte A.__:.<_._.• ?rcyr:aas __aif L Gima Revi� _`: Rist afety L moi:^.es5 Review L Lip-w rdini,gfVacation Vac OfC;JA 1CMA LOC PRIMA ICMA Caapu,tar Systems Office: MSNW to City City Computer System Operation Review? Computer Master Plan Develop Long-Range Pian 5-Yr Plan..Cost-Benefit.... CL? Transition 6 Financ Ins Plan... Systems Developrent Police MOT CAD Records Community Development (mapping fleet management, pavement and wastewater mgmt. Mainframe Evaluation _ ... .� _. . -. _._, ..:r- ,.., ...-. +� ...,_....:,.:.:_._.......... .. ...u, �_...:..:=...�-cry. r++.t:�^"� a^'•'-"'r.'�'::�`"`.,�- - .,. :.IfiI F`113E{i ftft)f [Jill I i j I I r a 4 ill Itl Tt It( lC1F1► 1}d ! E F}I NOTE: IF THIS MICROFILMED f2' DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE TO THE QUALITY OF THE ORIGINAL i _ DRAWING. 0£ 62 $2�1Z 9Z SZ >Z �� ZZ la OZ of $I LI 91 Sf bl SEI ..-..21 If 01 b .$._..[.. 9--5--ti Q ...._Z .. laiu;a16 . 3 �. 1. F Illuit}NE ' NIi11N11NIII111fIiN f4� i T- A, NOTE: IF THIS AICRDFILMED2 4 �co 12 DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DILE TO THE QUALITY OF THE ORIGINAL DRAWING. tsz —qz—�Lzqz—s- vz cz 22 iT—sl —b- -BEL- &Awkdw"m1wasmimp.h. mA 1R 1 �. ;790 �:77 oc- AI �C -A&, FEB "Awlk* A"i_ AA f TILE ke.z cr. 17 n pme—_ Eect'on pk5 L CLS ba'!.t) T-rg-t =4—P 4 cawt Public info Electi�n (moil. ba,"ot" ColncLt anod CA a_ '.kleea&d s9' prop.rty taA op NOTE: IF THIS MICRDFILMED to DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE TO MI QUALITY OF THE ORIGINAL DRAWING. LZ 9Z SZ-OZ ez zz 1z oz sf—m—zi--5-F-gr— a I IV* 'IUI MAR("M _ _tj .L9q 77777. MIN 3, a� CIIYOFTIFARD Community Development Department ""°`.—I OF 13 t3ow""MYD Annual Work Program 41 , Title rnMMU1LI7Y Fy�+PMENT MANAGEMENT 710AI14 R I I-M s732a Worksheet .AFT 1• 11 Date 8��88 OM630-4m Worksheet Task Priority Timeline Time Lead Product Comments Jul Au . Sep} Oct Nov. Dec. Jan. Feb. Mar. Apr Ma Ju^• 7u y Cost Assist Administration Work Programs 2 MIN MEN! 5d of Year Report 3 5 Year Plan Update 2 Budget Prep./Moni4orin9 I Sfaffiny lAssigninents 2 — — Trainig,Managers 2 Monthly Reports 3 1 IN Clerical 5uppor+ 1 So rte Billie Business Licenses 3 IN Labor Neg-41a4ions 1 Janice Ed New Con+racf Evaluafions�Recognifion 2 — -- -- — -- -- — — -- — -- Open Houses/Que5f1on5 3 Ed Billie. Classification Study 3 Janice. 7peua1 Studies internR ort Parks Maintenance Needs L Walf/ eP Civic Center Expansion i? ark. Rei tonal Issues TI. aiin RiverWa}erQuality * 1 Wod Tirnetahle set 6,j Q.E.Q. Counlylramportafion Plan 2 II and MSTIP II Regional Storm Drainage.Plan A 2 m NO " Re11�co Tualatin lr✓aferQualit Water Supply 3 Timetable set by Lake.Oswego (Lake QSwejo Expansion) Economic Devdoptnent s 2 MIN IN M IN on a I Liz 1VEDC,I-5 Assouafion, OW V akhington Co. State L.O.C. 3 L. Le iskfive Se;,sion 3 Legend: Council Goal Relafen By M C!'9YOF TWARD Community Development Department Pte• 2 OF 13 PAINK2XW* °` Annual Work Program NaPR — 11GANNO EX 07M DRAT T1 L� Title PLANNING ?LANNI OJEGTZ VM438-sm Worksheet L T ! II Date 8/3/ 88 Task Priority Timellpe Time Lead Product Comments ul A .S t Oct Nov Dec. Jan. Feb. Mar. Apr M June Tui Load Giv lrenter,Plan 1 Liz r i Action Plan with Adion Plan w%/beaowrldhon Completion 1.o FTE pol;ues�slraklies of all CCP elements. Fno C . r Actio Plan a Liz Cors. Various Coordination ofAese elements! kPwill be p,•ovid.cd by fhrs division E=tna cat P n Liz T.IF. Documents T.I.F el d or,in May 1989 Desi Cons Plan design scheme. EconomicDevelopmenf su rllo Oc,9 ion rssu i u,t Act'nfla,dev op tri d SFre recommenda>'nns A 2 John Li; as assn ned fo be f rtber clar%Fed with Plan Implementation (as relat to UP. .A.� g EDC work urogram Annexation Policy * 2 is Fre Liz John pohuas related io Tees and tim,ri9 U.P.A.A.('Area J-Tnteest) * i (s aifin olv fr ed d' y po/,cy firer}' ) us foFre Liz John updated UP.AA. fimeinvolvectdcpenc&on 2nd Industrial Park 3 Council diie�ron and anal ,s,d ccJl ion, inan revis' n'°`Ste'P/°n`""h will become,;i h mord Triangle Plan ik 2 . Fre John Liz policies on trany. 9 P y Diamond Plan 3 work w fhw /ant comm 0. fao chis a land rue rn 1989 e op vy r,si eac ,�n dedon imp/ art 'n 3 FTE recommended dev. consultant-Murase- Assoc. Perks Plan a i Liz ��. schemes$costs election%n March /989 Transporfatr'on Plan sit 1 �, / RW Liz leve/Of I6,)vemeni not yet determined Periodic�eview 2- igen set ' Lo s d of rey w 65 FTE Tohn Liz P�� Review will become h;yh priority Post Acknowledge ,�r v %n 1989 Business Tax Adm%n;stratlon 3 (ad inistr cn o os FrE Liz may be a--,:,iyned f QAII. Compufer 2 traini 9 a>`ai >`( �' 4sFal tcs ly e t FTE John software scheduled•to be on-line rn 9/88 �i ned) as asci ned an avers a of 8ils.per Special Projects/Researc{i 3 Z�E Lr; Duane 9 week per gd,vision alloEated Administrative Z .2 FTE i iz Jobn as assigned meeting,budge/; Duan work,pr,Vr,3ms,etc. Intergovernmenl3l.(slues 3 .25 FTE Legend: Ir Council Goal Rdafed y-s FTE gy Liz New♦•on ,--ti CITYOFTI6.ARD Community Development Departma:it PAN 1- 3 OF 13 Isns.wxwt.�vn Title (^"tIN7 PLANNIN,s PALUK2 1 Annual Work Program TM Worksheet DDA Fr IL Date 8ii�/sa Task Priority TimellneTl � Product Comments Jul Au . S f. Oct Nov. Det. Jan. Feb. Mar. A r. Ma June Jul Cost Assist Code Adminisfrafion 1 3.1 FTE KL Jerr I.npproved Indudes annexafions as well adminisfrafive decisions, Dcbcr refafbwhip wiA as zone Jl anges,subdivisions stab reporfs,counfer, PIAT neighborhoods, c.u.permifs,etc. nighf meetings,etc. citizens,developers. Code Revision:. 3 ,s FTE More consisfeng (policy/content) KL in code.from a Planned Developmen+ rPrmoval of standpoinf, PU61ie Improvement Policy procedural Cify Cenfer Plan deficiencies. Code Revisions 2 (procedural/corrections} Streamlining Misc. Corrections Re-Codifration (with Loreen)Sign Code Adminisfralion 2 .5 FTE KL Compli n to`WI+h amortization program, D mity, and non-confor enforceneM,permits, Jerri signs. exceptions,etc. Fl.Ki It g 65 FTE kL More effective COtra ng,data entry,etc.ufer 3 p1.Aic pre jec}kklny Administrafive 2 project coordination, IT 2s FTE KL pC64 scheduling,staff iilrr4 meetings,training,�, PI.Aid performance.evafuafions, FT etc. Legend: Council Goal Related 5 FTF_ pY Lith Wen I CITYOI:TIFARD Community Development Department PAOE-1 OF 13— ts WH u.nva Title I)EyELopME M000123W * Annual Work Program 77 �T seRvicrs�MIN15,ir-ArIoN NMaa- 1n °RIERM M" Worksheet DRA 1L Date 8131183 Task Priority Timeline � ilw"�St Product Comments Jul Au . S + Or! Nov. Dec. Jan. Feb. Mar. A r Ma Junc July Cost needs up4"d needs a/e hua� Deparfinenf Gmpuferizafion 1 ;,n work ex d PC ndw k /F_ Plan seM' Mm rdd Randy all -r 1 Arno dept Iran iy on AasC �' oqs Inin9 Sl� era ware ,S}a ff pna'ize n s Aerd Zpers for a are pt. enf a ►so e e lN,dy needs Rark Land Acquisi+ions # J A r a/s' osl mot Appra alsC ings Zfre 7.75 Acres of Excludes capif'al ouflay cas+ n tea i s n tiah City Randy Park land and in Sprung. Ps=10,000 Atlny Gar some Ms=18j000 it npravemenf5 co=,354000 378,000 Engineering Services 1 oord afio perf man nevi s,bu eJpr .�m iiari ,eic. .1 FTe - Pandy Management Ps=S,o00 Gar10 10 I*N. f, actio fhro ho �%_ Randy Engr. 5}reef/Eazemen+ 3 9 N� Garno t Plan. Vacafions fres linin 5ooo Staff} Surplus Properfy Actions 3 - 'enes S R/W - Pa h{;nd S .-of erINNEW .5 os FT va Pard Attnfru-zsoo y Ir ormafion Managemen+ 2 appi 7nWa gml. Wer- enc dept.. di Pion bevel. vi and oval o. f IS FTE Randy b Il t. -coor bfai�o ��es efa fop is PS GarnofF —aP vat.i ckrng acres.,fo 4 Ms=7500 h tori ;n or a ay � --G r Legend: CounGl (aoal ReJafed Lo FTE RATE 24•ol/HR - CITYOFTIt;ARD Community Development Department •AW I—of 13 aasswxALLnvaTitle P9QFE ANAL ENGINEERS ONO",ate Annual Work Program TEGAM 0=039-4M Worksheet DRAFT HDate 81311e8 Task Priority Timeline Time ��' Product comments Jul Au . 5 . Oct Nov. Dec. an. Feb. Mar: Apr: Ma June July Cost Assist Capital Improvements 3 FTE X& ' 9. capital Bud eted C.I.P Pro'ects * 1 �i a;n q� Berry ervs. impovemrnfs g selec on wer est G co vor ar1Y3 d i n f+f a mnsft ,z FTE n n Special Streets C.I.P A 1 — -- ` ' RW Cons. y {tool 135th L.I.D. j luddi co kudl d ira�r orf Carl ,1 FTE Rye Cons. n a 1 I FTE Dartmouth LI.D, a j r ;isY s .� ,tool r h`°" RW Coro _ In'}i= byP. ops{ O� r5 _ ,I FTE �fa Ifs �� rr " May include K:r►3 City Drainage Other L.I.D.s ! mpr S �r).f cost-eJtect;ve. L.i.l-. Pavement Mgmt,System Z t p e Sfre r`atn sdec 1989 nje is 'd;n I FTE Alfson Strx} P 9 Crew rnainten. ro ram Planning icrakw$ an ectio ro ,2 FTE Transporfafion Studies 2 RW Arson Comprehensive BUIL MTN.CITY CENTEQ� a gin n Plan TRIANGLE I-5219, MSTIP 1L,ETC. poli y �` Storm Drainage MasterPlan 3 el inwi 9 rave nal eporf 916t, .1 FTE Perry 5faff Master Plan (Tualatin River Water Qualify iw' ^� en ,nee Pdi y �porf opfi c San bry Sewer Master Plan * 3 I FTE Kerr eta Master Plan r ar FFP �>� PW Plnn9. Public Facilities Comp.Plan Update. 3 revis Comp ,an Plan (indudin4 PER) Im roved Design Update Design S+andards 3 mpl a nevi a[f tion .1 FTE Alison Berry Rew'ew Process streets,Sewer,storrn Ongoing Duties 9s FTE Alf---n Berri Development .e _ y 6w ratrbre WA G'fy Development Peview 1 -ao'llly needs (raffieengineering, citizen 1 .95 FTE KW Sfag PublicAssisfaree. Ingg iir y 4 comp)ainfz,assisf otfier divisions,crdinafioo with other agencies,etc. Administrafive 2 ' b.d pr arab n ,s FTE RW Sfa(F Effective service training,meetings, to the city proposed ordinance amendments,etc. Legend: 0 Election 3.5 FTE 4 City Center Plan and Triangle Plan will include a review of all By RXI ( W�a necessary public-facilities,not,jst streef pnprovemenfs. 't Council Goal Related, WYOFTIGARD Community Development Department PA29 (0 OF 13 13 NWH"K= Annual Work Program Title ENGINEERING SERVICES Worksheet DRAFT IL oate ,la Task Priority Timeline Time Lead Product Comments Ju! Auq, S t Oct Nov. Dec Tan. Feb. r. r.MaMa Tune Tu Cost Assist Private Development on9oi ca,i ct'ns ' a ante Cons+ruction fl-o' f M }, 1 Z.o FTE pec gm on iq leg des pdron h'/� of ,yew Tohn 5wvclf Permi}s Permit fee supported. (perm;b,deveJopmen}rewew Ps FI. `"�rw' and Inspections) f dcv men f nce�n f fMs=79,z90 StafF Facility Planning 5upporf onq tra is cou s d tT ;I.Z5/FTF- Transporfafon urr�0Ifni les i d ah Drarf. S+orm Drainage E ny yfi r' criesa � I Sanitary Sewer co= ?zoo Staff X46,800 Capital Projec+s Support 2 co rude sfak y prd roar dada o/ded � cora ruJio sfaki tzs FTE ur ft Field Survey Dry o going da r luefi and ign fll r; Design DrAing P5=37400 Inspui. Qoin ins- ,iron of co ucfi mg i. Ms=2000 Sfia� Consfruc}ion Inspec}ion Co 720o 41 q4,800 DtPt.wideMafpingInfo.Mgmi L o n, la a6p ' i y, /09, c... As-6 /fsys Map Maintenance 2.0 FTE Laura �'ld eo rod u ale e- ark �' Rena Aerial Mapping F 5. Scree}Ad,= P5-60's" Ron B As3i9nmen4 PO)icy Ms=17,000 act view Co• 2000 Geo roces5in nerds wdi% isdio s ern i one, 1'a&n P g 79,840 to-/Sr Scree}/F< a emen}Vaca}ions 3 a act vis 7% o-ghot i yea .t HE Randy E Il 0reln racer visr *( estr m im Ps Clarno M5=4000 5,11Administrative. 3 onyo:rq p forma,ce.re ews, einin Ludy moral iny, G Division Management, ;qF TE Randy.All bud et meed Irrh Garrro ErX9, � yet spar ion P5 tai}trainin4M5-20000 Legend: Council Goal ReWed TECH I=- H-31 2 AIDE E 12.54 I CI {no TEcH II= 16.63 2 MYRana., TECH 11(0)=19.11 2 7 FTE CITYOFTIGARD Community Development Department PACT 7 w 13 83 °LVD6 Annual Work Program Title BUILDING m" Worksheet DRAFT II. nate mu/i9a Timeline Time lead Product Comments Task Priority ul Au . S i. Oct Nov. Dec. Jan. Feb. Mar. Apr. Ma June Jul Cost Assist Plans Examination Comm ual nfi prov. �� if Acfivi M HE JJ �onunercial,residential I 12 sfnr ice Ydc?. BT Field Inspection j 228 unit a .coin ex Incr ased perm' Adie t y o�e TP cornmerual,residential G5 delinquen+.permits 3 X X X X BT BT Clerical Support Incr ed mit awf 9 FTE permits and reports, 1 Incr ed e orcein t Su ort Counter reception, are r'st of e/in c enf it (coin afar ysfun inspection,etc. X P xY X X Code Enforcement 2 onk, oxiou vea�i-f tion, ' 'on jn� e i Comp ints .9 FTE CH junk,nuisance, noxious Vegetation, no,,. formi sign rd. early ofi>crca ' of,weer 11 signs,etc. { {d mown y Incr e i buil y Ay' 1 FTE All Public/assistance j code enfo em f Staff phone,counter,field Administrative comp er s sfem ,r kdsr ram budget,organizaiion, 2 Coir srfr P t.o FTE BR reporfs,delinquent permits, ne sfate buildi cod ado 'n staff meefrngs, training,etc. , Legend: X Delinquent Permits S.o FTE Brad Wi *Council Goal Related BY WYOFTIGAR® Community Development Department PAN $3 OF aMMLMLyp Title OPERATIONS/�j�FET_5 PA111,K�, Annual Work Program MMOM » DRAFT Date�/af SRA Worksheet Timellne Time lead Task Priority Product Comments Jul . S f. Oct Nov. Dec Jan. Feb. Mar. pr. Ma cine Ju Cost /Assist Street Sweeping 3 73 73 93 86 ID2 117 86 82 76 7y 79 79 IMMMO .5 FTE -Asphalt Patching I 159 193 193 127 Ifl 1 127 I11 III 159 III 193 193 .75 FTE F6ement Gack Sealing 3 29 37 22 IS 7 0 0 O 7 7 7 15-1 �.055)Rr Stree+ Markings 2 15b 195 137 98 58 0 0 20 39 59 97 117 �qSFVT�e Sign MairrFenance 1 181 209 1 .257 167 259 155 1o9 259 25912-26 253 266 1.2sFTE Roadside Brushing j 90 100 80 70 bo 8o 8o so 8o So too lao SFTE Grading/Rocking 3 7� ° 0 11y o 0 76 0 0 114 0 0 2 FM Street Sanding j o 0 0 0 29 87 131 93 D O 0 o ISFTE Bridge Maintenance. 2 30 37 25 0 o so 25 23 Z5 0 8 25 ,I FTE Bike�Pedes+rian Path 3 0 0 o z l0 12 13 10 3 o O 0 o2FTE Maintenance F�uipmen}�Buildings� z 9Z 73 106 123 131 133 129 137 132 'S9 120 .65 FTE Equipment Mainfenance.is Yards Maintenance. tt �1 oriorify. Special Projects 2 151 177 203 228 25S 255 255 255 229 204 178 155- 122FTE Administrative 16D IBD 160 160 159 159 159 159 1157 1153 159 159 .91 FTE me In 2 r.f.a.Invesf i gaff ont, reports,efc. Legend Numbers above lines indicate time required per monfh in hours, 6.75 FTE gy S+eve Rived Council Goal Relafed (5freefs Mainfenance,generally). oil CRYOFTI ARD Community Development Department PME I OF 13 no' "Mm /Annual Work Program Title OPEPATIOI4;j�1ASTEWATeR iooc Worksheet �R Ate' II oate�f�/as Task Priority Timeline �/ L/ Product Comments Jul Au S . Oct Nov. Dec. Jan. Feb. Mar. Apr. Ma June Jul Cost Assist Sanitary T.V.Inspection 2 227 227 2?-; 227 227 227 227 75 FTE Sanitary Sewer Geanin9 1 III 23o 231 230 230 305 214 319 170 1.0 FTE Sanifarg Sewer Repair I tb7 190 243 .ZS FTE Storm T V.Inspection 2 100 56 H1 I00 .15 FTE Storm Sewer Cleaning 2 44 218 131 125 131 /31 131 H5 FTE Storm Sewer Repair 3 too too 100 So' so so a loo •3 FTE Storm Sewer Installation 3 lot 133 13 W 133 165 y FTE Open Ditch Digging 3 Hoo 900 Hoo 6 FTE Catch Basin Cleaning 2 125 125 125 125 .25 FTE Catch Basin Construction 3 83 83 33 83 .25 FTE Manhole.Locates,Posting, 2 100 too .1 FTE and Rehabilitation LiR S+ation Inspection j 50 5o So So 5o 50 50 50 50 So So SO J .3 FTE Special Projects 3 22 22 22 22 22 22 22 22 22 22 22 22 .3 FTE Equ'�ippmenVYard, ? 86 86 86 86 86 86 86 86 86 86 86 5 FTE Equipmenj Maintenance is tluilding Maintenance a 41 priority. Administrative 2 254 Z51 25y 254 I 254 254 254 25y 254 254 254 251 2.5 FTE r.f.a.investigations, reports,meefmgs, tram�ng,etc. 8.I FTE Legend: Numbers above lines indicate firne required per month in hours. gy ,ToJin Ro4NMI_ =z C"OFTIGARD CommunlW Development Department 'M`1°OF1_ 2=W Annual Work Program Title OPEPATIONSLf'ARKs TJQArA.0 E5� °71? Worksheet DR FT U Date a/31/88 l� Task Prior" Timeline Time L/ Product Comments JuI4 Aug. S i. Oct. Nov Dec. Jan. Feb. Mar. Apr. Ma cine July Cost Assist Mowing 2 510 soo 290 175 65 90 190 23o Hlo 5/o f.9 FTE SpeUal elfor4 on Civic Ho 60 60 8o Ho Ho Ho Ho 80 70 center in July/August Turf Main+enance 2 .25 FTE Irrigation Main+enance 2 so 50 50 so 50 so IsFTE Res+room Main+enance j 50 5o so 30 3o 30 30 1 Ho 50 15 FTE Building Maintenance 3 so so so .os FTE (5hops Recrea+ionuipmen+ j 50 50 so so t FTE Main mance Landscaping 2 70 75 70 loo iso tso Iso 90 as ss ss tzo b FTE Trail Main+enanoe 3 00 100 t FTE Litter Patrol 1 120 20 80 50 SD y0 NO So 50 80 lOD 120 H5FTE too 150 I FTE Cons+ruction 3 Pes+ControllV%eds 2 0 Ho o Ho Ho 80 80 :.ZFTE Equipmen+/Building 2 150 Iso 15o 75 75 50 75 75 loo too too 150al ,6 FTE Yard Maintenance Capi+al Improvements 2 Iso 05 RE Special Projects j /so os FrE (Christmas Tree) Adminis4rative. 18o 180 155 155 305 205 215 215 180 180 180 18 r.fa.investigations, 2 1.75 FTE special reports, meetings,training, eic. Legend: Numbers above lines indica+e:+ime required per month in hours. G.o FTE By rllffl5 Soman Council Goal Palated(Parks Maintenance.generally) r CRYOFTIGARD Community Development Department oma- I OF Q— Umawww.sLva MDW23aar Annual Work Program Title 4e' o�S/'MAN,%r Em ENT 4suD>PORT � °'�' Worksheet DRAFT If Date— i Task Priority Tlmellne T3� L� Product Comments Jul4 Auq.ISO. Oct. Nov Dec.Jan. Feb. Mar. A r. Ma June July Cost Assist Opera+ions Managemen4 —� Flee+ Managemen4 1 S4ree'} 2 1.0 FTE CS Wastewater 2 Proper+y Management 1 Solid Waste 3 Includes franchise recycling Parks 1 Office Support .54 FTE WH Purchase recluisi+ions L accounts payable,e+c. Specialorfs,monthly 2 .22 FTE reports, aily repor+,etc. mwmj Public. Injuiry,56pping 1 memo .15 FTE and receiving,eic. Accoun+s pos+ing,a+c. 1 O6 FTE Mee+ings,training,eic. Z03 FTE Shops Expamon Study Po+ential purchase J land -for-fuiure shops faa lifi'es. Legend: 2.0 FTE By rlii�Sir+t IBM i CMFOF TIFARD Community Development Department •": IZ OF L3— �"1°' Annual Work Program Title npggA 115 u L')ING MAINTENANCE worksheet RAIL Date_8 L i 3 Task Priority Timeline T17me Lead Product Comments Jul Au . S f Oct- Nov. Dec, .Jan. Feb. Mar. A r. Ma June 1ul / Cost7:$ St Civic Can-ler ,(05 FTE Kim Furniture Moving 2 Plumbing 4 Elecirical 1 HVAC System 1 Painting/Wall Repairs 3 Operations Building ,05 FTE Plumbing 4 Electrical 1 Record keeping 2 Wall,1)oor,Window 4airs 1. Stick Custodial Repairs 2 Inventory Control Senior Cenfer ,05 FTE Sa{efy Inspections 1 Plumbing 4 Eledrical 1 Inspections Coordination of work Z done by con4racforz Cbam6er of Commerce is FTE Plumbing �Electrical 1 Coordination of work 2 done by confractor5 Administrative .I FTE Meetings,4rainin9,eic. 2 Legend: I•o FTF_ By CFIYOFTI6ARD Community Development Department PAM. 13 OF 13 tif2t9WROLLKM Title-=RATi0 -,��1s1.E MAINTENANCE Work P _ nOAMH O- Annual Worrogram DRAFT a nate_84UZad "�' Wor'ceheet Timeline �� Product Comments Task Priority Jul Au , S t. Oct. Nov. Dec. Jan. Feb. Mar. Apr. Ma June L�L Cost Assist PM.Equipmen{ 1 11 11 19 12 11 it 12 11 11 11 if 12 .15 FTE Scheduled Repairs 1 7z 72 72 71 70 70 72 ?t 74 69 71 76 q FTE Unscheduled Repairs z o 29 2b 26 22 13 13 13 2 27 26 26 25 FTE Fabrica4ion z L 5 5 8 3 8 9 8 10 5 8 8 1 FTE PaA5/Vehicle i 5 I6 13 w 19 19 1y /y 13 li li U 15 FTE Pick up 4 Delivery Misc.Shop and Fleet 2 ►9 13 16 ly Iy 16 Ib 19 /y 1y !Y 13 / ,2 FTE Maintenance, Special Projects,etc. Record Keeping z 11 11 11 13 it ►9 13 l0 10 13 0 to ,15 FTE Training/Meefings 2 to 6 6 6 8 11 11 13 It to to to ,1 FTE Legend: Numbers above linen indicate time required Per month in hours, 2.o FTF_ By clifF Erofl • 3 .a � . E CITY OF TIGARD, OREGON COUNCIL AGENDA TTrM ql)MMARY AGENDA OF: DATE SUBMITTED: September 2, 1988 TSS[) /AGENDA TITLE: Miscellaneous PREVIOUS ACTION: Re p ..2rt-L from he CD Director ......... ... ........... -D BY: Ed Murphy DEPT HEAD ICITY ADMIN OK RvQUESTED BY Cou-- POLICY ISSUE implications, from how the City deals The following reports each have policy with noise from development impacting residential neighborhoods, to how the City will expand into the Bull Mountain area. However, no policy decisions are expected to be made at this Council meeting. INFORMATION SUMMARY i. The City Council has asked for reports from the Community Development Director on various subjects. Attached are brief reports on the following subjects: 1. Mercury Development — response to neighborhood concerns. 2. Parks Maintenance — status of an analysis being completed. 3 . Murdock Hill Drainage issues — response to citizen comments. 4. Urban Area Planning Agreement — status of discussions with County staff 5. Lincoln Towers Construction — response to a citizen' s concerns. ALTERNATIVES CONSIDERED N/A FISCAL IMPACT N/A SUGGESTED ACTION tA tA Receive and file. br/6861D MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor Brian and City Council FROM: Ed Murphy, Director-, Community Development DATE: September 2, 1988 ir SUBJECT: Tigard Market Place Following the August 9, 1988 meeting, involving City staff-, Council members, and neighbors, the staff met with Dave Zimel and Jennifer Howland of Mercury Development on August 17th, to discuss the compatibility issues that pertain to Tigard Market Place. At this second meeting, issues relating to garbage pickup, truck loading,/unloading/exhaust, Food Connection public address system, parking lot sweeping, outdoor lighting, and noise from the Food Connection compressors were reviewed. At the request of staff, Mercury Development has provided a letter (attached) which Outlines the steps that have been taken to resolve the above areas of concern. Assuming that the commitments are met, the issues regarding garbage pickup, sweeping, and lighting are resolved. The staff finds that further resolution of the problems pertaining to truck fumes, public address system, and noise from the compressors is necessary. Truck Fumes. Mercury Development has requested that Bi—Mart and Food Connection work with delivery truck operators to minimize the amount of idling (see attached letters) . The staff will request- a commitment from Bi—Mart and Food Connection to work with delivery truck drivers to address this problem. This activity does riot typically constitute a violation of the Tigard Municipal Code (TMC), but if the situation continues to cause complaints, perhaps Section 7.40 of the TMC could be utilized. The City Attorney should be consulted if this problem persists. Public Address System. Mercury Development requested that the Food Connection limit the use of the outdoor public address to the hours of 8 a.m. to 9 p.m. The staff will request confirmation from Food Connection that this policy will be followed. Compressor and Condensor Noise. As stated in the letter from Mercury Development, some additional sound absorbing material has been added around the compressor units. The staff is working with DEQ to have some additional sound measurements taken, after which staff will review with Mercury Development any additional steps which should be taken. br/68601D MERCURY nF-vi:I nPNAFNT ( I)rwPlnrnmPrnt Mnnr7r7PmPnt I Prf.¢inn A Division of Portland Fixture Limited Partnership p1lG , lg�a August 31, 1988 r �E�'Sk�Eo Mr. Ed Murphy City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Dear Fd, As a follow up to our meeting August 17th regarding noise and related problems, the following items have been discussed with the appropriate representatives and are being resolved at this time (see attached letters). 1) Pride Disposal has arranged to have the garbage for the center picked up sometime between the hours of 7:00 a.m. and 10:00 p.m. as requested. " 2) Coast Sweeping, the company that does the parking lot sweeping, has also agreed to schedule their trips to the center between 7:00 a.m. and 10:00 p.m. as of September 1st. 3) Food Connection is making every effort to use the outdoor public address system only during reasonable hours. They are able to regulate their system for inside advertising and/or paging only. 4) Letters have been sent to Bi-Mart & Food Connection regarding the exhaust fumes from idle trucks. We are hoping that they will take it upon themselves to contact their delivery people and minimize the disturbance to the neighbors. 5) We are currently working with Bill Crandall and Team Electric Company to minimize the direct light from the buildings and parking lot shining into the windows of the neighbors. On August 29th we determined the problem lights and are now working toward a solution. The building mounted lights should be corrected by September 9th, and the 35 foot pole lights in the main parking lot should be corrected by September 30th. 6) Approximately $20,000 has been spent to date with the acoustical engineer and contractors to bring the noise level of the roof top units at Food Connection within the D.E.Q. guidelines. The most recent attempt to reduce noise was the addition of styrofoam inside the sound proofing walls surrounding the condensing units. We continue to be open to suggestions that might further improve the situation. 503/223-2108 Member 338 NW 5th Avenue International P.O. Box 5308 Council of Portland Oregon 97228 Shopping Centers Page City of Tigard - August Jt, 17V� r. dt, ecrcrRrthino 'ihank you for bringing these matters to our attention, we want, t., ..., . ..�, .._..b possible to be good neighbors, and we believe we have all of the problems solved except for the possibility of ongoing complaints frrnn the roof noise at Food Connection. We will continue to monitor the above issues to insure the satisfaction of the City. If you have any questions, comments or concerns please feel free to contact me. Sincerely, MERCURY DEVELOPMENT a��L Ife Howland /jkh l ® MEMORANDUM 29 August i9e9 i TO: Ed Murphy A. From: Ron Nagy ` .' 1 E Subject: Parks Maintenance Project 1 I have begun work on an analysis of the Parks Maintenance Department of Operations, as we discussed last week. In my study, I ' will attempt to quantify the performance of the department based on work measurement indicators from the annual performance report and how they compare to parks departments in other municipalities. Special attention will be given to the Civic Center, with a careful analysis of its unique maintenance needs. I will probably compare Civic Center maintenance to a local corporate headquarters which may be more comparable, both in size and type of landscaping. While it is too early to present even preliminary results, I am anticipating a final draft of the study sometime in early October. The conclusions will address a quantifiable measurement of Parks Maintenance at the current level of staffing, potential impact of increased parks acreage on the department, R; use of volunteer and community service workers, and a structural comparison of the of "he department to those of other municipalities. r Please let me know if you have any questions or additional insights. E' z cc: Jill Manley 6 R {i I i i I I f MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor Brian and City Council FROM: Ed Murphy, Director-, Community Development Departmen *'N DATE: September 6, 1988 SUBJECT: Follow—up Report on Murdock Hill Drainage Easement Vacation On August 22, 1988, Council held a public hearing to consider the vacation of a public drainage easement within the subdivision plat of Murdock Hill. Council requested a follow—up report on the two concerns raised at the hearing. Drainage along S.W. 100th Avenue On Tuesday, July 19, 1988, at their request, Randy Clarno, Development Services Manager, met with 5 different property owners at the subject property to discuss the vacation proposal. At this time they raised the drainage and other concerns. One of the other concerns was the content of the original notification letter that: went to surrounding property t owners. The letter stated the vacation was being requested by adjoining property owners and staff-, instead of saying one property owner and staff. At this meeting Randy agreed to send out a new letter correcting this language and to further investigate their concerns with drainage. In early August, Engineering and Public Works staff conducted several field investigations and determined that a 40' section of 8" pipe needed to be replaced with a .larger pipe. Public Works agreed to replace this pipe and clean nearby ditches during September. On August 15, 1988, Randy Clarno prepared a new letter to all residents on the original notification list, clarifying the language and informing them of our intent to replace the 6" culvert pipe. This and another, large mailing made it to the Post Office, as they routinely do; however, they were riot delivered. Staff- is now working with the Post Office to find out what happened. A new letter will be sent. A copy of that letter and the mailing list are attached for your information. Vacation and Building Permit Process Mr. Smithson, during the hearing, indicated that it had taken almost two years getting to this point in the process. Randy Clarno can recall most if not all of the meetings with the Smithson's and believes Mr. Smithson has significantly overstated this time frame. i Memo to Mayor, and Council Subject: Murdock Hill Drainage Report- Pace 2 The Smithson's goal from the outset was to build a home on a large lot that did riot have public sanitary sewer service and which had a significant drainage course running through the middle of the lot. Several months were spent exploring the possibility of forming a Local Improvement District to provide sewer service. After concluding this might be too difficult and time consuming because of the lack of . neighborhood interest, the Smithsons decided to consider installing a f' septic system. Washington County, who approves septic systems, wanted to see the drainage system, (not necessarily the easement), relocated. During the hearing, Councilor- Johnson asked why the City staff- didn't recommend vacating the easement fir-st with the condition that they t relocate the system. Normally, staff would do this; however, given the circumstances, staff chose to process the request; another way. These circumstances included: reluctance by Smithsons to pay for a vacation process that could be disapproved; reluctance by Washington County to approve a septic system without a relocation of the drainage system; and the concerns by Smithsons of the time involved in processing these items. At the time, staff felt that relocation of the drainage system would allow septic approval and the Smithson's to move forward. At worst, they would have had an abandoned drainage easement running across their, property which is not necessarily uncommon. Because the proposed location of their house was slightly over the easement, it was the staff's intent to not issue a building permit until after the vacation hearing. Smithsons agreed with this delay. However, the permit was issued prior to the vacation hearing and a small corner of the foundation encroached into the easement. Should Council have not approved the vacation request, the encroachment could have been allowed by granting the Smithsons a license to use a public easement. In any event, it is clear that certain items could have been handled differently. However-, it appears that staff- attempted to assist the Smithsons in an expeditious manner and at the same time also tried to address the concerns of surrounding property owners. And, the end result c< is that the drainage line was relocated, and the old easement was vacatedi the Smithson's house was built with a new septic tank, and the City is making significant improvements to the drainage system on 100th j Avenue. z f E br/67520 i i August 15, 1988 Subject: Proposed Murdock Hill Drainage Easement Vacation Dear Resident-: On July 13, 1988, you and residents around you received a letter• as required by law notifying you of the proposed vacation of the above—stated drainage easement. On August 22, 1988, at 7:30 p.m. at the Tigard Civic Center, the City Council will hold a public hearing to consider this request. Law requires that a public hearing be held to consider• the vacation of public easements and rights—of—way. I am anticipating that Council will approve or disapprove the proposed vacation at the August 22, 1988 hearing. The July 13, 1988 notice stated that City staff- and adjoining property owners were requesting of Council to consider• the vacation. To clarify this, only one property owner has requested this vacation. The letter did riot clearly state what property owners were requesting the vacation. After receiving this notice, several of you contacted me with concerns about i local drainage. City Engineering and Public Works staff have investigated your cincerns and agree that certain drainage improvements are necessary. It is now clear that certain ditch culverts on the west side of SW 100th Avenue, just south of the proposed vacation area, are undersized and need to be replaced. Apparently, drainage that cannot flow through these culverts runs over• the road and causes minor flooding during heavy rainstorms. These culverts will be replaced prior to September 15, 1988 by Public Works staff. It should also be noted that major drainage improvements near SW Sattler Street and SW 100th Avenue will be constructed this fall as part of the City's Capital Improvement Program. Both of these projects should significantly improve drainage along SW 100th Avenue. Should you have further concerns about drainage in this area, please do not hesitate to give me a call. Sincerely, Randy S. Clarno Development Services Manager ke/6422D Peter and Dorothy Crose 14900 SW 103rd Malcom and Janice Kay Jones Tigard, OR 97224 9885 SW Sattler Tigard, OR 972.23 Ferdinand War•din 915 East First Street Dwight- and Lathada Matney Newberg, OR 97132 14980 SW 100th Tigard, OR 97224 Evelyn Louise Ka.11strom 15025 SW 100th William Riuerman Tigard, OR 9722.4 14950 SW 100th Tigard, OR 97223 John and Kathleen Ulwelling 15165 SW 100th Avenue Allan and Deanna Nelson Tigard, OR 97223 9955 SW Sattler Tigard, OR 97223 C. J. Hess 11920 SW Pacific Iiwy . Jerome and Sharon Volk Tigard, OR 97223 14910 SW 100th Avenue Tigard, OR 97223 Irvine Wayne and Christine Black 14945 SW 100th Avenue Donald and 'Ida Comegys Tigard, OR 97224 15060 SW 100th Tigard, OR 97223 Robert and Karen Smithson PO Box 174 Mary Jane Fredricks Beaverton, OR 97005 Dennis and Susan Reed 15020 SW 100th John and Lorrine Nelson Tigard, OR 97223 14915 SW 100th Tigard, OR 972.23 Ronald and Beth Hale 14915 SW 100th Tigard, OR 97223 Donald and Bonnie Thomas 14940 SW 103rd Tigard, OR 972.23 Thomas and Deborah McQuir•e 9975 SW Sattler Street Tigard, OR 97223 Edah and Helen Upshaw Mary Jane Fredricks c/o Dennis and Susan Reed 15020 SW 100th Tigard, OR 97223 Donald Comegys 15060 SW 100th Tigard, OR 97223 Stephen and Ann Davidson 15040 SW 100th Tigard, OR 97224 MEMORANDUM OiTY OF TTf:AR!) ORr-rnni .rr�. TO: Mayor Brian and Members of the City Council FROM: Ed Murphy, Director of Community Developme DATE: September 2, 1988 SUBJECT: Status of Urban Planning Area Agreement (UPAA) Discussions with Washington County At the July 21, 1988 City Council meeting there was lengthy discussion regarding the UPAA between Washington County and the City of Tigard. Council consensus after discussion was to pursue the staff's proposal of expanding the Active Planning Area and redefining the scope of the current area of irite rest. Further consensus was that these issues should be discussed with the County Commissioners, CPO Members and LCDC for a procedural process check. Staff- has checked with LCDC on the procedural issues connected with expanding the City's Active Planning Area and the effect on the Goal 10 density issues. Jim Sitzman, DLCD Field Representative informed staff that there are two options: 1) Allow the County to continue to calculate and maintain density calculations for the Bull Mountain area even if the City assumes comprehensive planning responsibility. This option would not give the City the ability to modify densities on Bull Mountain. 2) Include the Bull Mountain area in Tigard's Vacant Land use Inventory factoring the 8 units per acre required in the County with the City's required 10 to net a lower unit per acre requirement. This option would allow the City to modify residential densities on Bull Mountain, but would require the densities in Tigard's planning area to be adjusted accordingly. Since the July 21 Council meeting, staff received a packet of information from the County containing all of the cities proposals for amendments to their individual Urban Planning Area Agreements. After review and conversations with the City of Beaverton, it appears that there are some issues of common interest which could be addressed with uniform policies in all of the UPAA's. Those issues relate to the process of land use and zone conversion from county to city designations and a uniform method for transfer of County records which pertain to newly annexed properties. Staff- will pursue the possibility of a meeting between the County and other cities to discuss issues of joint interest and the feasibility of uniform policies to address those issues . UPAA Memo to Mayor• and Council September 2, 1988 Page 2 Staff has had discussions with the County staff regarding Tigard's interest in expanding the Active Planning Area and possibly providing development review services in the Bull Mountain area. The County planning staff prepared a proposed revision to the UPAA which would require that those issues be addressed prior to the next review of the UPAA (Fall 1990) . City staff would prefer that those issues be addressed prior to the commencement of Periodic Review in April, 1989, A copy of both proposals is attached. A number of long range planning issues including public facilities and parks must be addressed at Periodic Review, so it seems appropriate that the determination of which jurisdiction can most effectively and efficiently provide planning and development services to the Bull Mountain area be made prior• to periodic review. The Board of County Commissioners will review both proposals at their workshop on Tuesday, September 6, 1988. A public hearing will be held on September 13, 1988. Staff will continue to pursue conversations with the County to schedule a meeting between the City Council and Board of County Commissioners. Based on the outcome of those discussion, meetings with the CPO and Bull Mountain residents will be scheduled as appropriate. br/6840D i PROPOSED REEVISIONS WASHINGTON COUNTY TIGARD UPAA WASI4TNGTON COUNTY PROPOSAL: t Replace Section IV.B with the following: i B. Prior to the [next biennial review of this agreement (Fall, 1990)] commencement of periodic review for- the City of Tigard and the County' s Urban Areas (April 1989), the CITY and the COUNTY shall mutually study the following topics: k` 1. The feasibility of expanding the "active planning area" to include the current "area of interest" and assigning land use planning ; responsibility to the CITY. �• 2. The feasibility and cost—effectiveness of the CI'T'Y and the COUNTY � contracting to provide building inspection and plan review services, administer development codes and collect related fees within the active planning area. # F Proposed revisions to this Agreement shall be considered by the CITY and the COUNTY as soon as analysis of the above topics is complete, subject to the time constraint and other requirements of the COUNTY's land use L ordinance hearings and adoption process. ! Language proposed by Washington County is shown in [brackets]. E Language proposed by the City of Tigard is underlined. r ht/15DD t' 4.' L Y f I ;j 1 f� k f . t ( 1 1 MEMORANDUM CITY OF TIGARD, OREGON ® C TO: Mayor Brian and City Council FROM: Ed Murphy, Community Development: Directs DATE: September 6, 1988 SUBJECT: Lincoln Towers Construction Update i At the August 22, 1988 Council meeting, John Blomgren, a resident who lives near the Lincoln Tower project, presented Council with some suggested improvements to City construction codes and ordinances. John has been concerned with construction activity on and near the site for many months and i has continued to work with staff in addressing those concerns. s Several of John's concerns were related to the use of public streets, limiting certain construction activities to the site itself, the hours that construction activity is permitted, and the enforcement of existing regulations. City and other codes address most oF- these items, however•, John has raised some valid concerns that relate primarily to enforcement. (For example, our civil infraction penalties may riot be enough of an incentive for contractors to correct problems on a project of this size. ) In his presentation to Council, Mr. Blomgren identified nine suggested improvements to City construction and parking ordinances. Of those nine, staff feels that seven are adequately addressed and have been enforced on this project. Another suggestion requires that photographs of the site be taken before and after• construction. Staff recommends that this riot be a code requirement but rather a general practice within the constructionpermit process. Photographs have been taken of the Lincoln Tower site. The last suggestion requires that special permits be obtained for long periods of parking on the job site or on City streets. Current ordinances require ' special permits when construction activities block parking areas. Although staff has had some difficulty with correcting improper parking by construction workers, we are not recommending any changes or additions to existing parking code requirements. Improved enforcement efforts should correct this type of problem in the future. br/6792D i t r c� IMPROVEMENT OF CITY CONSTRUCTION AND PARKING ORDINANCES: ENFORCE WORK HOURS NOT TO START BEFORE 7 A.M. AND STOP AT 8 P.M. THERE MUST NOT BE ANY EXCUSES BECAUSE OF WEATHER, OR ANY OTHER UNUSUAL CONDITIONS. — PICTURES TO BE TAKEN OF STREETS AT JOBSITE, BEFORE .AND AFTER COMPLETION OF JOB. SPECIAL CITY PERMITS FOR ANY LONG PERIODS OF PARKING AT JOB SITE OR ON ANY CITY STREETS. ENFORCE RULING THAT rFelERE SHOULD BE NO PARKING CLOSER THAN 20 FEET FROM ANY STREET CORNER IN THE CITY SO THERE WILL BE GOOD VISABILITY IN MAKING LEFT OR RIGHT HAND TURNS. C s — MAKE SURE THE CONTRACTOR HAS PARKING FOR EMPLOYEES SO THAT THEY DO NOT USE NEIGHBORHOOD LAWNS AND STREETS. — MUST HAVE RULING THAT ANY OFFICE BUILDING, WAREHOUSE, OR SUBDIVISION CONSTRUCTION HAVE A FENCE AROUND JOBSITE, AND THAT ALL WORK BE DONE ON THE SITE ITSELF. — MUST HAVE FLAGMAN AT ALL TIMES AT SITE TO GUIDE TRUCKS AND EQUIPMENT, COMING AND GOING OFF JOB SITE. — HAVE RULING THAT NO VACUUM OF PARKING LOTS BE ALLOWED BETWEEN THE HOURS OF 11 P.M. — 7 A.M., AND NONE ON SAT. OR SUN. — ENFORCE RULING THAT NO CRAWLER, DOZER, SHOVEL, OR ANY OTHER CONSTRUCTION EQUIPMENT USE THE STREETS, UNLESS THEY HAVE STREET PADS. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September- 12, 1988 DATE SUBMITTED: September 7, 1988 ISSUE/AGENDA TITLE: iation PREVIOUS ACTION: ��r� Financial Consultant of Contingency for City Center- Bid Award on August 12, 1988 Design Consult5nt PREPARED BY: Wayne Lowry, Finance DirAF_ DEPT HEAD OKIf,,,'?—' CITY ADMIN 6i REQUESTED BY: Ed Murphy, CD Director POLICY ISSUE Shall the Tigard City Council appropriate funds for a design consultant to prepare design plan alternatives for the City Center- Plan area. INFORMATION SUMMARY The City Center Plan Task Force has recommended, as a part of the City Center- Plan, that a design consultant be retained to put together alternative design plans for improvements in the City Center Plan area. The City issued an RFP for such services and has now selected such a firm. Funding for this part of the City Center Plan was riot included in the 1988-89 Adopted Budget, therefore, a resolution appropriating contingency must be approved before a contract can be entered into. ALTERNATIVES CONSIDERED 1 . Approve the resolution to appropriate $20,000 for- the design consultant. 2. Do nothing. FISCAL IMPACT 1. Reduces contingency in several funds by a total of $20,000. 2. None SUGGESTED ACTION Staff recommends approval of attached resolution. ht/6896D Attachment � . q � CITY OF TIGARU OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 12, 1988 DATE SUBMITTED: September 2, 1988 ISSUE/AGENDA TITLE: City Center PREVIOUS ACTION: yWe-lease of RFP !. Studer Area Desi n Plan Contract Approved Au ust 8 i988 b Cii iuur1c:il PREPARED BY: Elizabeth A. Newton COWL DEPT PLEAD 01<1 mITY ADMIN OW / REQUESTED BY:City Center Plan Task Force ____..__....__..........._.---.. _____...__ ..___._.�..._ _ .._._...-..___._.................__.___ _ -----__............_.._... _..............__ POLICY ISSUE Should the City Council award a contract for preparation of the City Center Design Plan. INFORMATION SUMMARY On August 18, 1988, the City Council authorized release of the Request for Proposals for the City Center Study Area Design Plan. Staff received eight responses and invited four teams to an interview. Participating in the interview process for the City were Liz Newton and Ed Murphy of staff; Bill Monahan representing the City Center Plan Task Force and the Economic Development Committee, and Brian Scott the Executive Director- of the Oregon Downtown Development Association. Although all four teams exhibited a high degree of technical expertise, the choice of Guthrie, Slusarenko & Associates (GSA) with Don Stastney of Stasney Architects was unanimous by the Selection Committee. Their graphic presentation was excellent, they expressed a strong emphasis on the process, communicated their ideas well and proposed a high involvement in the projects by the principles of the two firms. In addition, they stressed the importance of providing implementation strategies and an end product that the City could use. Attached is a copy of the proposal and contract. ALTERNATIVES CONSIDERED 1. Award the contract to Guthrie, Slusarenko & Associates (GSA) 2. Direct staff not to proceed with the study. 3. Modify the contract. —_ FISCAL IMPACT The amount of the contract award is "Not to Exceed $20,000.00." That dollar amount should be appropriated from contingency prior to awarding the contract. SUGGESTED ACTION Motion to approve the contract with Guthrie, Slusarenko & Associates (GSA) . br/6832D i i i t ' CITY OF TIGARD, OREGON CONTRACT FOR PERSONAL SERVICES CONTRACT TITLE:_ CITY CENTER STUDY AREA DESIGN PLAN CONTRACT NO. This Contract, made and entered into this 12th day of September 19880 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called "City" and Guthrie Slusarenko & Associates 320 SW Sixth Avenue, Portland, OR 97204, hereinafter called "Contractor", duly authorized i, to perform such services :n Oregon. ; W I T N E S S ETH: I' WHEREAS, the City requires services which Contractor is capable of ` providing, under terms and conditions hereinafter described; and `1 WHEREAS, Contractor is able and prepared to provide such services as City does hereinafter require, under those terms and conditions set forth; now, therefore, IN CONSIDERATION of those mutual promises and the terms and conditions set ;;;. forth hereafter, the parties agree as follows: 1 1. Project Description. ^ F eement shall consist of the following: Contractor's services under this Agr ' a. Contractor shall perform personal services, as outlined in the project proposal dated the 22nd day of August, 1988, a copy of which is attached hereto and incorporated herein by reference. The project for which services are to be provided is known as the City Center Study area Design Plan 2. Compensation. A. City agrees to pay Contractor not to exceed $20,000 for performance of those services provided herein, which payment shall be based upon the following applicable terms: 1 . A schedule of payments as follows: The contractor shall submit billings for payment which shall include a breakdown of expenses incurred and a listing of the number of hours and rate for each individual who has performed work by task on the contract during the ti billing period. Page 1 CITY CENTER STUDY AREA DESIGN PLAN CONTRACT i C 2. City will withhold 5 percent of each payment with the retained amounts to be paid to the contractor upon I satisfactory completion of the project. 3. Payment by the City shall release the City from any further f. oblieat•inn for navmnnto Contractor for service ur [.® . 3-..--n rte.,..._..�t on : services performed or expenses incurred as of the date of the statement of services. Payment shall not be considered acceptance or approval of any work or waiver of any defect L therein. �r 4. The City certifies that sufficient funds are available and ErE authorized for expenditure to finance costs of this contract. B. All work performed .by the Contractor under this Agreement shall be the property of the City. 3. Contract Identification. Contractor shall furnish to City its employer identification number, as designated by the Internal Revenue Service, or Contractor's Social Security number, as City deems applicable. 4. City's Representative. ' E For purposes hereof, the city's authorized representative will be Elizabeth Newton, Senior Planner, 13125 SW Hall Blvd. , P.O. Box 23397, Tigard, Oregon 97223; (503)639-4171. 5. Contractor's Representative. For purposes hereof, the Contractor's authorized representative will be D Bartley Guthrie, Guthrie Slusarenko & Associates_, 320 SW Sixth F- Avenue, Portland, Oregon 97204, telephone 225-0034. 6. City's Obligation. In order to facilitate the work of the Contractor as above outlined, the City shall furnish to the Contractor access to all existing information which is in the City's possession concerning the City Center Study area including other pertinent studies and reports, maps, downtown land and inventory and location of sewer and water lines and other utilities or structures. 7. Contractor Is Independent Contractor. i A. Contractor's services shall be provided under the general supervision of City's project director or his or her designee, but Contractor- shall be an independent contractor for all purposes and shall be entitled to no compensation other than the compensation provided for under paragraph 2 of this Agreement. CITY CENTER STUDY AREA DESIGN PLAN CONTRACT Page 2 B. In the event Contractor is to perform the services described in this Agreement without the assistance of others, Contractor hereby agrees to file a joint declaration with City to the pffpr.l•: that Contractor's services are those of an independent contractor, as provided under Chapter 864 Oregon Laws 1979. C. Contractor acknowledges that for all purposes related to this agreement, Contractor is and shall be deemed to be an independent contractor and not an employee Of CiLy, shall noc be entitled to benefits of any kind to which an employee of the City is entitled and shall be solely responsible for all payments and taxes required by law; and furthermore in the event that Contractor is found by a court of law or an administrative agency to be an employee of the City for any purpose, City shall be entitled to offset compensation due to demand repayment of any amounts paid to Contractor under the terms of this agreement, to the full extent of any benefits or other renumeration Contractor receives (from City or third party) as a result of said finding and to the full extent of any payments that City is required to make (to Contractor or to a third party) as a result of said finding. D. The undersigned Contractor hereby represents that no employee of the City of Tigard, or any partnership or corporation in which a City employee has an interest, •will or has received any remuneration of any description from the Contractor, either directly or indirectly, in connection with the letting or performance of this contract, except as specifically declared in writing. 8. Subcontractors — Assignment & Delegation A. Contractor shall be fully responsible for the acts or omissions of any subcontractors and of all persons employed by them, and neither the approval by the City of any subcontractor nor anything contained herein shall be deemed to create any contractual relation between the subcontractor and City. B. This agreement, and all of the covenants and conditions hereof, shall inure to the benefit of and be binding upon the City and the Contractor respectively and their legal representatives. Contractor shall not assign any rights nor delegate any duties incurred by this contract, or any part hereof without the written consent of City, and any assignment or delegation in violation hereof shall be void. € i CITY CENTER STUDY AREA DESIGN PLAN CONTRACT Page 3 9. Contractor's Employees Medical Payments Contractor agrees to pay promptly as due, to any person• _ copartnership, associatiorl ur` Corpora`.iOn furnizhi.^zl surgical, and hospital care or other needed care and attention incident to sickness or injury to the Contractor's employees, all sums which the Contractor agreed to pay for such services and all moneys and sums which the Contractor collected or deducted from employees wages pursuant to any law, contract or agreement for providing or paying for such services. 9. Early Termination A. This Agreement may be terminated without cause prior to the expiration of the agreed upon term by mutual written consent of the parties and for the following reasons authorized by ORS 279.326: 1. If work under the Contract is suspended by an order• of a public agency for any reason considered to be in the public interest other than by a labor dispute or by reason of any third party judicial proceeding relating to the work other than suit or action filed in regard to a labor dispute; or 2. If the circumstances or conditions are such that it is impracticable within a reasonable time to proceed with a substantial portion of the Contract. B. Payment of Contractor shall be as provided by ORS 2.79.330 and shall be prorated to and include the day of termination and shall be in full satisfaction of all claims by Contractor against City under this Agreement. C. Termination under any provision of this paragraph shall not affect any right, obligation or liability of Contractor or City which accrued prior to such termination. il. Cancellation for Cause City may :cancel all or any part of this Contract if Contractor breaches any of the terms hereof or in the event of any of the following: Insolvency of Contractor; voluntary or involuntary petition in bankruptcy by or• against Contractor; appointment of a receiver or trustee for Contractor, or an assignment for benefit of creditors of Contractor. Damages for breach shall be those allowed by Oregon law, reasonable and necessary attorney's fees, and other costs of litigation at trial and upon appeal. CITY CENTER STUDY AREA DESIGN PLAN CONTRACT Page 4 12. Access to Records �- City shall have access to such books, documents, papers and records E UI VUYI IY'61i:VUf' as are uii Cact y pci tii�cia to th,-- Agreement for the 7 purpose of making audit, examination, excerpts and transcripts. 13 . Force Majeure Neither City nor Contractor shall be considered in default because of any delays in completion of responsibilities hereunder due to causes beyond the control and without the fault or negligence on the part of the party so disenabled, including, but not restricted to, an act of God or of a public enemy, volcano, earthquake, fire, flood, epidemic, quarantine, restriction, area—wide strike, freight embargo, unusually severe weather or delay of subcontractor or suppliers due to such i cause; provided that party so disenabled shall within ten (10) days from the beginning of such delay notify the other party in writing of the causes of delay and its probable extent. Such notification shall j not be the basis for a claim for additional compensation. 14. Nonwaiver The failure of the City to insist upon or enforce strict performance by Contractor of any of the terms of this contract or to exercise any rights hereunder shall not be construed as a waiver or relinquishment to any extent of its right to assert -or rely upon such terms or rights on any future occasion. 15. Warranties Contractor warrants that all practices and procedures, workmanship and materials shall be the best available unless otherwise specified in the profession. Neither acceptance of the work nor payment therefor shall relieve Contractor from liability under warranties contained in or implied by this contract. 16. Attorney's Fees In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the losing party shall pay such sum as the Court may adjudge reasonable attorney's fees and court f costs including attorney's fees and court costs on appeal to appellate courts. t 17. Applicable Law r This contract will be governed by the laws of the State of Oregon. i i i C i CITY CENTER STUDY AREA DESIGN PLAN CONTRACT page 5 18. Conflict Between Terms It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the proposal Vi the- c6111.ractuV1, this instrumcrnt shall control and ® V nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. 19. Indemnification Contractor agrees to indemnify and to hold—harmless the City, its Officers, Employees and Agents against and from any and all loss, claims, actions, suits, including costs and attorneys' fees, for or on account of injury bodily or otherwise, to, or death of persons, damage to or destruction of property belonging to City, Contractor or others, resulting from, arising out of, or in any way connected with 4 Contractor's activities hereunder, excepting only such injury or harm . as may be caused solei b the fault or negligence of the Cit its Y Y YY. Officers, Employees and/or Agents. i- 20. insurance Prior to starting work hereunder, Contractor, at Contractor's cost, shall secure and continue to carry during the term of this Contract-, with an insurance company acceptable to City, the following insurance: A. Public Liability and Property Damage insurance with limits of not less than $500,000.00 for injury to one person, $500,000.00 for for damage to property, $500,000.00 comprehensive automobile liability and $250,000.00 for broad. form property damage 4 coverage. Such insurance shall cover all risks arising directly or indirectly out of Contractor's activities or work hereunder, including the operations of its subcontractors of any tier. !' Such insurance shall include provisions or endorsements naming '.: City, its Officers, Employees and Representatives as additional insureds' , provisions that such insurance is primary insurance !' with respect to the interests of the City and that any other insurance maintained by City is excess and not contributory insurance with the insurance required hereunder; cross—liability or severability of interest clause; and provisions that such policies shall not be cancelled or its limits of liability reduce without thirty (30) days prior notice to City. A copy of each insurance policy, certified as a true copy by an authorized r representative of the issuing insurance company, or at the discretion of City, in lieu thereof, a certificate in form satisfactory to City certifying to the issuance of such insurance shall be furnished to City. p B. Workers' Compensation from the State Accident Insurance Fund or from a responsible private carrier. Private insurance shall provide the schedule of employee benefits required by law. CITY CENTER STUDY AREA DESIGN PLAN CONTRACT Page 6 C. Professional Liability Insurance. Contractor shall have in force a policy of professional liability insurance in an amount �. less th., X500,000.00. Contractor shall keep such policy Vi ii0 in force� and current during the term of this Contract. of Performance. Any insurance bearing on adequacy of D. Adequacy ' performance shall be maintained after completion of the project. Should such insurance be cancelled before tFle end of the guarantee period, and the Contractor fails immediately to procure other insurance as specified, the City reserves the [: right to procure such insurance and to charge the cost thereof to the Contractor. K' 21. Complete Agreement ' This contract and any referenced attachments constitute the complete agreement between the City and Contractor and supersedes all prior Y-s written or oral discussions or agreements. ; WITNESS WHEREOF, the City has caused this agreement to be executed by itsa IN pursuant to resolution of the duly authorized undersigned officers, acting ' meeting held on City Council, duly passed at the regular the 12th day oe date September, 1966, and the contractor has executed this agreement on the hereinabove first written. CITY OF TIGARD By Mayor . Date By Deputy City Recorder CONTRACTOR R i By Date By { i br/6826D f Page 7 CITY CENTER STUDY AREA DESIGN PLAN CONTRACT' L"IT` CENTER PLAN TIGARD, -OREGON ",tom .,k *u,�•l?�n .1. X � 2 gr x - f ;. � -te).. �+-r•-ez.Yr-+ ''� �s .��.••�'+>��s •''.z.Y /r k-c. fZ '.� S. �, { v IWiw c '` .Si x'ti'.a6� � •� .' .Srs sft �a t>�- �'.. ! � r + • a ;-'b'�i•JEi� -, e'er''-,k u�'k" A .t •{, j,r Y ,�' J r M. i - f �. r � C A , I.. _ 25 -X GUTHRIE SLUSARENKO AR ASSEOCIIATES RE URBAN DESIGN PLANNING 320 SW SIXTH AVE. PORI LAND.OR 97204 PH:503-225-0034 Ad f- e [F t C22 August 1988 City Center Plan Selection Committee ( c/o Ms. Elizabeth Newton, Senior Planner Office of Community Development City of Tigard Civic Center 13125 S.W. Hall Boulevard Tigard, Oregon 97223 Dear Ms. Newton, Selection Committee: jWe are pleased to make this proposal for urban design services for the Tigard City Center Plan. We propose to offer the combined services of Guthrie/ Slusarenko/Associates with Donald J. Stastny of Stastny Architects. Don Stastny and I propose to do the substantial portion of the design and consulting work together as a design team. G/S/A has substantial urban design and planning experience with the City of Portland and the State of Oregon. We have completed designs for municipal and civic centers for the Cities of Beaverton,Gresham, Forest Grove and Lincoln City. We have also completed master plans and architectural design projects for the Washington Park Zoo,Oregon State Fair,University of Portland and the Oregon Air National Guard. Stastny Architects also has extensive urban design experience. Don Stastny recently completed an urban design plan and private development workbook for the City of Lake Oswego, in partnership with Murase Associates. The firm has completed much urban design work with the Cities of Portland and Seattle. Don Stastny and I are co-founders, past Chairmen and faculty of Oregon School of Design, a college of urban design and architecture in Portland. We have organized our proposal in close relationship to the outline of requirements in your request for proposals, with the following section headings: I. G/S/A DESIGN TEAM, KEY PERSONNEL 11. RELEVANT PROJECT EXPERIENCE, REFERENCES III. PROJECT APPROACH: Outline of the Work IV. SERVICES, SCHEDULE V. FEE PROPOSAL l .. i f City Center Plan Selection Committee c/o Ms. Elizabeth Newton, Senior Planner 22 August 1988 Page Two We appreciate the opportunity to offer this proposal. We believe that the City of Tigard has great potential for the development of a visionary and effective urban design plan. We endorse the City's Vision Statement and,as explained in our proposal, are committed to a creative design process of active collaboration with the City Center Design Task Force. We believe that G/S/A and Stastny Architects have unique experience and credentials to bring to the Plan. We also offer a close working relationship with Robert Murase and the City Park planning process. We are excited by the opportunity and challenge of the City of Tigard. We would very much appreciate the opportunity to discuss our proposal in an interview with you. t ' Thank you for your consideration. fVery truly yours, GUTHRIE/SLUSARENKO/ASSOCIATES ST STNY A CHITECTS -7- If I D. Ba t Guthrie Donald J. S astny Partn Partner y { i l �ricie nFCIc:N TEAM. KEY PERSONNEL I We propose to accomplish the work through the collaborative leadership of D. Bartley Guthrie and Donald J. Stastny, working closely with the key City of Tigard Planning Staff and the City Center Plan Task Force. Mr. Guthrie and Mr. Stastny are both experienced and recognized architects and urban designers, having received recognition for work both locally and nationally. They are ' co-founders of the Oregon School of Design,a college of architecture and urban design in Portland. Mr. Stastny was Chairman of the School from inception in I 1980-85 and Director from 1985-87. Mr. Guthrie was Vice-Chair through 1985 and Chairman from 1985-88. They have taught urban design and architecture extensively throughout their careers and co-authored the educational plan and urban design curriculum for OSD. k Mr. Guthrie wi I I serve as Partner-in-Charge and primary contact person as Project Manager. Hew i I I be committed extensively to the project throughout its course. Mr. Guthrie has extensive experience in urban design and public open space planning. He has served as partner-in-charge of three design plans for the State of Oregon Capitol Mall, spanning eleven years. The current plan will be presented for authorization of construction in the next Legislature. He has served as partner-in-charge for the urban design and renovation projects of the South Park Blocks in Downtown Portland. He led the design of the Area I Development Plan and Design Guidelines for the Portland Center for the Performing t Arts and the Cultural Campus District. He is partner-in-charge for the Beaverton Municipal Center, the Cascade Center Mixed-Use Development Master Plan,and the Oregon Agri-Business Exposition Center. Each of these projects involved extensive public and private participation in the planning process. The G/S/A ( Team proposal for the Leesburg,Virginia City Hall and Urban Design Plan received I special mention in the 1987 national design competition. E Mr. Stastny will-serve as primary Urban Design Consultant. In that role, he will overview the development of the Plan Concept and Theme and bring extensive experience to bear in the design and drafting of urban design guidelines, development regulations and implementation strategies. He will work closely with Mr. Guthrie in the development of all urban design proposals and will share the leadership of all workshops and presentations. Mr. Stastny was recently responsible for the Lake Oswego Urban Design Plan, co-produced with Robert Murase of Murase Associates. The Lake Oswego planning process involved the extensive participation of diverse public and private constituencies toward the successful development of an effective working design plan. The plan was produced over a six month period at a cost of $22,000. Mr. Stastny served as Chairman of the Citizens Steering Committee for the Central City Plan for the City of Portland. This planning process spanned three years toward the completion of a landmark Development Pian for the City. In addition, Don Stastny has served the City of Portland and the City of Seattle extensively as an urban design and planning consultant. Mr. Guthrie and Mr. Stastny will be supported by a staff with exceptional design and graphic skills in the development and presentation of project proposals. Outline personal resumes follow for both architect-urban designers. i r i GUTHRIE SLUSARENKO A ASSOCIATES I ARCHITECTURE f URBAN DESIGN PLANNING 320 SW SIXTH AVE. PORTLAND,OR 97204 PH:503-225-0034 t t D. BARTLEY GUTHRIE Partner, Principal in Design, Planning I EDUCATION: Bachelor of Architecture, Tau Sigma Delta Rice University, 1966 Bachelor of Arts Rice University, 1965 REGISTRATION: Oregon, Michigan CIVIC/TEACHING: Chairman, Board of Directors 1985-Present ( Founder, Executive Board 1981-85 Oregon School of Design Portland, Oregon Treasurer, Board of Trustees Trust for Urban Resources Portland, Oregon 1985-Present Adjunct Assistant Professor of Architecture School of Architecture and Allied Arts University of Oregon Eugene, Oregon 1979-80 Lecturer, Instructor in Urban Design Urban Studies Program, School of Urban Affairs r Portland State University Portland, Oregon 1974-78 ; _ Visiting Design Critic, Speaker -School of Architecture, University of Oregon -Dept. of Architecture, Cranbrook Academy of Art -School of Architecture, University of Detroit -College of Architecture, University of Michigan HONORS: Honor Award/American Institute of Architects Portland Chapter AIA, 1978 The William Swindells Legal Research Center Lewis & Clark Law School Portland, Oregon Broome, Oringdulph, O'Toole, Rudolf & Associates t. I i f D. BARTLEY GUTHRIE Page Two Honor Award/American Institute of Architects Portland Chapter AIA, 1980 The Municipal/Educational Services Center I City of Gresham, Oregon Broome, Oringdulph, O'Toole, Rudolf & Associates Distinguished Architects of Oregon Oregon Magazine, 1984 I First Prize and Commission ( Oregon Agri-Business Center Master Plan Wilsonville, Oregon, 1983 International Competition for the Tanzania African fNational Union, 1972 E Government Center and Headquarters Complex Dar es Salaam, Tazania j fWade, Guthrie, Boles, Desmond, Architects Second Prize, International Competition for ( the Plateau Beaubourg Cultural Center - j Museum and Performing Arts Complex, 1971 Paris, France I Lin, Guthrie, Tazeiaar, Boles, Architects Progressive Architecture, Design Award, 1971 IBM-MIS Computer Center Facility Sterling Fores`, New York f _ Gunnar Birkerts and Associates, Architects I EXHIBITIONS: WORKS: CURRENT Architecture in Process Portland Chapter A[,'. 1986, 1987 i Innovative Architecture and the Design Process The City of Beaverton Municipal Center Cheney Cowles Memorial Center �= Portland, Seattle, Spokane, 1985-86 Plateau Beaubourg Center Competition TANU Government Center Competition T Design Project for Pioneer Square, Portland, Oregon Urban Open Spaces Exhibition -Conceptual Projects The Cooper-Hewitt Museum National Museum of Design for Smithsonian Institution New York, New York, June-September, 1979 i i i r D. BARTLEY GUTHRIE 1 rage Three 1 ( Presentation of Recent Work - BOOR/A i I Conference of Oregon Architects Department of Architecture and Allied Arts University of Oregon, December, 1978 Plateau Beaubourg Center Competition i TANU Government Center Competition , Cranbrook Academy of Art Bloomfield Hills, Michigan, April, 1972 Plateau Beaubourg Center Competition Exposition of Projects Grand Palais, Porte de Selves Paris, France, June, 1971 f f f i l i 4 I DONALD J. STASTNY i EDUCA111y Oregon State University 1961-1965 Bachelor of Science (Business Administration) �- University of Washington 1965-1967 i Bachelor of Architecture University of Pennsylvania 1967-1969 Master of Architecture and Master of City Planning (Urban Design) f REGISTRATIONS/CERTIFICATIONS Architect, State of Oregon - 1976 Architect, State of Washington - 1977 Architect, State of California - 1986 j NCARB Certification - 1981 American Institute of Certified Planners - 1978 Canadian Institute of Planners - 1978 l PROFESSIONAL AFFILIATIONS American Institute of Architects - 1977 i ( American Planning Association - 1978 l Institute of Urban Design - 1980 t TEACH NG/LECTURES University Lecturer and Critic - Academic Year 1972-1973 Team Leader/Spring Design Workshop - April 1984 University of Washington/College of Architecture and Urban Planning, Seattle, Washington University Lecturer - Spring 1981 Portland State University/School of Urban Affairs, Portland, Oregon Founder/Chairman of Board of Trustees - October 1981 to June 1985 Director - June 1985 to May 1987 Elected Trustee Emeritus - 1987 Oregon School of Design, Portland, Oregon Lectures/Design Juries University of Washington - 1971, 1984, 1986 University of Alberta - 1973 Portland State University - 1980 University of Oregon - 1983, 1985 University of Utah - 1985 Oregon School of Design - 1981, 1982, 1983, 1985, 1988 Oregon State University - 1987 Monterey Design Conference, Featured.Speaker - 1982, 1983, 1985, 1986 Multi-Housing World, Opportunities in Urban Infill - 1983 International Conference for Urban Design - 1983, 1985, 1986 Blueprint for Architecture, Seattle Waterfront Competition Jury - 1985 Southwest Washington AIA Chapter Awards Jury - 1985 DONALD J. STASTNY Page 2 APPOINTMENTS AIA Urban Design Committee - 1973-1980; Chairman - 1975-1976 Multnomah County Design Review Committee - 1977 National Endowment for the Arts Design Competition Workshop - 1983 Oregon Arts Commission, Blue Ribbon Panel - 1983-1984 Portland Central City Plan Pre-Planning Committee - 1984 National Endowment for the Arts Design Demonstration Panel - 1984, 1987 National Endowment for the Arts Regional Design Arts Coordinator - 1984-1985 Portland Central City Plan Citizens Steering Committee; Chairman - 1984-1987 Trust for Urban Resources; Board of Directors - 1986-1988 FELLOWSHIPS/HONORS/AWARDS University of Washington Architectural Foundation Award - 1966 American Institute of Architects Fellowship Award - 1967 Research Fellowship, Athens Technological Organization/Athens Center of Ekistics, Athens, Greece - 1970 Meritorious Planning Project Award, Oregon Chapter of the American Planning Association - 1980 Portland Historic Landmark Commission Award - 1985 Northwest Lath and Plaster Trust Award of Distinction - 1986 Pacific Coast Builders Conference Award of Merit - 1986 fBuilder's Choice Design Award/Builder Magazine - 1986 American Institute of Architects "Peoples Choice" Award - 1986 Portland Architectural League "Works: Current"/Best of Show - 1986 WORK/RESEARCH STASTNY ARCHITECTS P.C., Portland, Oregon PRINCIPAL - May 1975 to Present Wait Disney Concert Hall. Design and management of the Design Commission process for the $60 million project. The Concert Hall is part of the Music Center and will be integrated with hotel, commercial and office space in the Bunker Hill Redevelopment area of downtown Los Angeles. Arts Park L.A. Design of a process for five concurrent design competitions for major facilities, and collaboration on master plan for 60-acre, $55 million project in the San Fernando Valley. Coordination of work by The Cultural Foundation (sponsor), City of Los Angeles, and the U.S. Army Corps of Engineers. Seattle City Hall. Program, process, site evaluation, and urban design and development guidelines for a proposed new city hall for the City of Seattle. Project to include 1.1 million SF of office and support space. Port Townsend Gateway. Design and facilitation of a process organizing a community design charrette. The product is a concept plan and development guidelines for 3 miles of commercially zoned highway frontage leading to the historic downtown of Port Townsend, Washington. Lake Oswego Urban Design Plan. Design and development guidelines to create an active commercial and residential core for a small city close to Portland, Oregon. Strategies addressed an overall concept, development guidelines for districts, capital improvements (" and design principles for public and private development. Waterhouse Place. Design of a 279-unit luxury apartment project located in the Sunset Corridor area of Beaverton, Oregon. The design creates an urban context in the suburban marketplace. f t I DONALD J. STASTNY Page 3 l Wells Corporate Center. Design of a 103,000 SF office and retail structure in downtown Portland, incorporating 30,000 SF of new space into an existing Richardsonian Romanesque ( building. l Harbour Village. Design of a 300-unit apartment complex within guidelines of Harbour Pointe Planned Unit Development in Snohomish County, Washington. j Anchorage Judicial Complex. An addition to and remodel of the main courthouse for the State of Alaska: The design incorporates two separate buildings on two blocks in one large complex. The facilities include the Supreme Court, Court of Appeals, judicial offices, holding/jail areas, and parking. Design Consultant to McCool-McDonald Architects. Instructional Classroom Addition. Design of 75,000 SF complex of computer, art, and general classroom space including student services and administrative functions. Matanuska Susitna Community College, University of Alaska. Design Consultant to McCool-McDonald Architects. South Waterfront Development. Design Advisor to the Portland Development Commission for 16-acre mixed-use site. Included writing Developer Design Guidelines and design review of ongoing development. ` Pioneer Courthouse Square. Development of design program, budget, and designer selection fprocess for two city blocks that include the historic Pioneer Square Courthouse. The two-block complex is the "centerpiece" of Portland's Downtown Plan. Served as _ Professional Advisor for the International Design Competition for the project. South Auditorium Urban Renewal Plan. Update of design guidelines of model renewal area for final 10 years of a 30-year program. Architectural Advisor to Portland Develop- ment Commission for review of development proposals in the area. Broadway Center. Feasibility study for redevelopment of a local retail district "key" block in the Broadway District of Seattle, including retail, restaurants, theaters, office and residential uses. Design/Planning Consultant to The Callison Partnership. Transportation Center Public Improvements. Urban design recommendations for six-block area, visually tying together facilities in Northwe t Portland. Consultant to the Portland Development Commission. Columbia World Trade Center. Design of 660,000 SF, 32-story complex including hotel, specialty office, athletic club, retail, and underground parking, located in downtown Portland. Approvals were granted for design variances and parking within strict downtown development regulations. Waterfront "People Places" System. Plan for two miles of Astoria waterfront identifying commercial, industrial, retail, and recreation opportunities. Study completed for the U.S. Economic Development Administration for phased implementation. Park 217 Business Center. Master plan and architectural design for Planned Unit Develop- ment of light industrial, commercial and athletic club facilities on 20 acres of land with severe flood plain, topographic and traffic problems. Beverly Hills Civic Center. Professional Advisor to the City of Beverly Hills, responsible for development of design program and procedures for an invitational design competition. The 10-acre site is to include the historic city hall, fire and police facilities, library, community cultural center, parking, and public open space. Princeton Building. Historic renovation design of a former Elks Temple in downtown Portland, consisting of 100,000 SF of commercial office, retail, and athletic club. Design concepts included innovative reuse of historic rooms and integration of the building into a city-block complex of executive hotel, commercial office, and retail space. Governor Hotel. Design of a new 92-room executive hotel within historic building shell. ( Includes connections to overall block development of office, retail, and athletic club. DONALD J. STASTNY Page 4 Goose Hollow Village. Design of 116-unit condominium housing village and community ( cGitVi v v v- structured Parking. Prince William Hotel. Design of a 420-room, 2-p base busnress suftle hotel, atl:letir rl,_b, restaurant, and convention facility, with an estimated construction cost of $30 million, located in Anchorage, Alaska. Design/Planning Consultant to The Callison Partnership. Building T-5I, Veterans Administration Medical Center. Design of a 22,400 SF, two-story facility to house functions displaced by construction of the new Portland V.A. Hospital. Primary spaces include offices, shops, and canteen with dining spaces. Domaine Clos Pegase. Professional Advisor for the San Francisco Museum of Modern Art and Clos Pegase national design competition. Project to include a winery, sculpture garden, and residence in the Napa Valley. Nordstrom Stores. Full-fashion retail facilities, located in retail malls and central urban retail areas. Design coordination responsibility for four stores totaling 800,000 SF of retail space in California malls. Design/Planning Consultant to The Callison Partnership. Community Services Center. Site location study and master development plan for Long Beach, Washington. Included City Hall, Fire Department, Police Department, and community facilities. Unthank Park Redesign. Design of program and technical modifications to a "Model Cities" neighborhood park, involving major input from a citizen advisory committee regarding use, security, and maintenance. Mobile Radio Communications Center. Design of 12,500 SF corporate office, commercial office, and shop complex utilizing the walls of an old Portland warehouse to create an f automobile courtyard. Commons at Couch Park. Condominium housing, medical clinic, retail, and structured parking designed in a complex adjoining Couch Park in Northwest Portland. The structure recalls the character, material, and texture of this vital neighborhood. Loma Acres Condominiums. Twenty units of low-budget housing on an underutilized "dog- leg" site in Southeast Portland. The two-bedroom flats were designed to be affordable housing built within the Multnomah County design controls. Athletic Facility and Stadium. Sixteen-acre development of athletic track and field, grandstand with locker facilities, practice field, softball diamond, tennis courts, bus service facilities, jogging path, and elementary playground. The project for Ocean Beach School District in Ilwaco, Washington, was funded by an Economic Development Local Public Works grant. Skamakawa Critical Area Treatment Measure. Design of two park sites totaling 35 acres in Southwest Washington. The major site (28 acres) borders the Columbia River, and required establishing recreation facilities in conjunction with treatment of dredged soils. The minor site (7 acres), a part of the county fairgrounds, utilizes swamp land that cannot support building construction. Facilities include trails, parking, boat launch, playing fields, baseball diamonds, picnic areas, toilets, cooking shelters, camping areas, horseshoe, and other specialized recreation areas. Timber Lake Civilian Conservation Center Gymnasium. A recreation facility utilizing pre- engineered building components with innovative interior finishes. The structure is partially ( buried to decrease the scale of the building and provide greater energy efficiency. [ Removal of Architectural Barriers, Oregon State University. Analysis, programming and design for the removal of architectural barriers to the handicapped in 39 buildings on i the Oregon State University campus. DONALD J. STAST'NY Page 5 V.A. Medical Center Improvements. Design of $3 million of remodel and renovation work in various areas of the Portland, Vancouver, and White City V.A. Medical Centers. Work iacl::3c�' '-='� ovar ination areas; treatment areas, historic renovation, and domiciliary. O.H.S.U. Emergency Room Remodel. Programming and design of emergency room modifications for the Oregon Health Sciences University. Worked with an advisory committee, identifying patient flow and physical plant conflicts, and designing modifications to better utilize available space. CAMPBELL, YOST, GRUBS AND PARTNERS, Portland, Oregon [_ SENIOR PLANNER/DESIGNER - July 1973 to May 1975 ! Flanders Square. Planning and design team member for a 5-1/2 block, multi-use complex for Northwest Natural Gas Company, including corporate headquarter facilities, commercial office and retail space, 500-car underground parking, theater and restaurants, motor inn, and public space. Architectural design of initial four-block development. Kula Village. Planning and design studies for a recreational/retirement village complex, island of Maui, Hawaii, for Broms-Lonie, Inc. High Military Academy. Planning and design team member for a complex including administration, lecture, classroom, recreational, library, and dining facilities as well m housing; located in Khartoum, Sudan, for the Peoples Armed Forces, Democratic Republic of the Sudan. f EKISTIC DESIGN CONSULTANTS LIMITED, Edmonton, Alberta, Canada PLANNING AND URBAN DESIGN CONSULTANT - August 1972 to August 1975 Northeast Alberta Regional Plan. Planning team for the preparation of a regional develop- ment plan to accommodate pressures arising from oil sand mining, involving 25,000 square miles of northeastern Alberta. New Town. Development of a process to plan and design a new town of 75,000-100,000 population to be located in northeast Alberta as an outgrowth of the Regional Plan. THE BUMGARDNER PARTNERSHIP/ARCHITECTS, Seattle, Washington PROJECT MANAGER/DESIGNER/PLANNER, July 1971 to June 1973 Central Waterfront Park. Master plan and design of a 15-acre public use recreation facility with integrated private development. Architectural design of Phases I, II, III, and develop- ment guidelines. Design and planning of various smaller scale residential and recreational complexes. ATHENS TECHNOLOGICAL ORGANIZATION/ATHENS CENTER OF EKISTICS, Athens, z Greece RESEARCH ARCHITECT/PLANNER - October 1970 to May '.971 Individual research under Ford Foundation Grant, involving the examination of the structure of linkages between urban centers, application of innovative technologies in communication and physical structure, development of infrastructure prototypes of linkages. KEVIN ROCHE/JOHN DINKELOO & ASSOCIATES, Hamden, Connecticut DESIGNER - June 1969 to September 1970 United Nations Plaza. Design team for support facilities for the United Nations, a multi-use complex adjacent to UN Headquarters in New York City for the United Nations Development Corporation. i DONALD J. STASTNY Page 6 i Primitive Art Wing. Design team for a specialized wing of the Metropolitan Museum of • _. wwr_W )1 l�rll t.r k C•. hl L, 1`�Glly. ZBM MuscunL Design ieata for the deveiopmenr of a museum depicting the growth of IBM, Inc., to be located in Armonk, New York. URBAN DESIGN RESEARCH CENTER/INSTITUTE OF ENVIRONMENTAL STUDIES; .� University of Pennsylvania, Philadelphia, Pennsylvania RESEARCH ARCHITECT - January 1969 to April 1969 Low Income Housing Study. Research team preparing "Primer for Low Income Housing" under a Ford Foundation Grant for Urban America, Inc. (published by the U.S. Department I of Housing and Urban Development in 1970). t DAVID A. CRANE, ARCHITECT/URBAN PLANNING AND DESIGN, Philadelphia, Pennsylvania f URBAN DESIGNER/PLANNER - May 1968 to January 1969 t North Philadelphia School Facilities Study. Research and graphic coordination of study for reorganization and future building guidelines of educational facilities. Fort Lincoln New Town. Design and planning team for new-town-in-town to be located in Washington, D.C. Application of Technological Innovations in Developing New Communities. Research team for a study of utilizing technological and developmentai innovations in the construction of Fort Lincoln New Town (published by the U.S. Department of Housing and Urban Development in 1968). Buffalo-Amherst Urban Impact Study. Study team for the Office of Planning Coordination, State of New York, analyzing the effects of constructing a new State University of New York campus in an urban area. PHILADELPHIA HOUSING AUTHORITY/MODEL CITIES STAFF, Philadelphia City Planning Commission, Philadelphia, Pennsylvania PLANNING CONSULTANT - December 1967 to February 1968 Model Cities Planning. Building and area inspection, preparation of survey maps of property condition and status, planning recommendations for treatment of areas within the Model Cities boundary of North Philadelphia. A. O. BUMGARDNER AND PARTNERS, Seattle, Washington ARCHITECTURAL DESIGNER/DRAFTER - June 1966 to September 1967 Site planning, design, working drawings, and interiors on various residential, commercial, and institutional buildings. TRAVEL United States: Alaska, Hawaii; East, Midwest, Southwest, West Canada: Alberta, British Columbia, Labrador, Manitoba, Newfoundland, Northwest Territories, Ontario, Quebec, Saskatchewan Europe: Austria, Belgium, Cyprus, Denmark, England, Finland, France, Greece, Italy, Netherlands, Spain, Sweden, Switzerland, West Germany, Yugoslavia Africa: Egypt 1 riciA RELEVANT PROJECT EXPERIENCE REFERENCES e A more comprehensive review of urban design and plan ningexperience for both design firms Guthrie/Siusarenko/Associates and Stastny Architects,represents an exceptionally broad base of knowledge and resources. ment of urban design and architecture plans G/S/A experience includes the develop for Municipal-Civic Center projects for the Cities of Beaverton;Forest Grove; j Gresham;Lincoln City; Mercer Island,Washington;and Leesburg,Virginia. G/S/A has also prepared institutional campus master plans for the Oregon Capitol Mall, ; the University of Portland, the Washington Park Zoo and the Oregon State Fairgrounds. Each of these municipal and institutional projects represents both planning and architectural work,most of which involved asequence of projects spanning several years. G/S/A maintains a commitment to complex institutional Z I works in the public sector which involves political consensus building through public meetings, leading to effective design plans and realized architectural environments. G/S/A CLIENT REFERENCES f Mr. William Foster 1 Manager, Design and Construction Real Property Division State of Oregon, Department of General Services Re: Capitol Mall Renovation Plan Telephone: 1-378-4609 Mr. Irish Bunnell Project Manager, Project Planner Department of Community Development City of Beaverton Re: Beaverton Municipal Center Task Force Process Telephone: 526-2427 Ms. Marlene Salon Project Manager, Project Planner Bureau of Parks and Recreation City of Portland Re: South Park Blocks Renovation Design Process Telephone: 796-5120 A lists of G/S/A relevant urban design and planning projects and selected project summary sheets fallow. l l l ( G/S/A URBAN DESIGN AND PLANNING PROJECTS Project Client Year Capitol Mall Renovation Pian State of Oregon 1987-89 Park Landscape, Street Design, Department of General Services ®' Underground Parking Structure 1225 Ferry Street S.E. Salem, Oregon Salem, Oregon 97310 Leesburg City Hall Town of Leesburg 1987 Special Mention Leesburg, Virginia National Design Competition Town of Leesburg, Virginia South Park Blocks Renovation Bureau of Parks and Recreation 1986-87 Historic Urban Park Portland Development Commission Phase 11 Design, Construction 1120 S.W. Fifth Avenue { City of Portland, Oregon Portland, Oregon 97204 L. B. Day Memorial Amphitheatre Oregon State Fair & Exposition Center 1986-87 Oregon State Fairgrounds 2330 17th Street NE Salem, Oregon Salem, Oregon 97310 Academic Quadrangle Plan The University of Portland 1986-87 ( Science/Engineering/Technology 5000 N. Willamette Boulevard € Complex Portland, Oregon 97203 The University of Portland C Master Plan Update Metropolitan Service District 1986-87 New Entrance Design 2000 S.W. First Avenue Washington Park Zoo Portland, Oregon 97201 Portland, Oregon Comprehensive Master Plan Oregon Air National Guard 1985-86 Oregon Air National Guard Base Portland, Oregon 97218 1 Portland International Airport Mercer Inlaid Civic Canter City of Mercer Island 1985 Semi-Finalist Mercer Island, Washington Regional Design Competition Mercer Island, Washington Beaverton Municipal Center City of Beaverton 1984-85 Total Site Development P. O. Box 4755 Beaverton, Oregon Beaverton, Oregon 97005 South Park Blocks Renovation Bureau of Parks and Recreation 1984-85 Historic Urban Park 1120 S.W. Fifth Avenue Phase I Design, Construction City of Portland 97204 Portland, Oregon Cascade Center Master Plan Cascade Square Associates 1984-85 t Mixed Use Commercial Complex 11117 N.E. Second, Upper Level Beaverton, Oregon Bellevue, Washington F P, L `( G/S/A URBAN DESIGN AND PLANNING PROJECTS (continued) 1 Project Client Year ' Comprehensive Master P!an Metropolitan Service District 1983-84 ' Washington Park Zoo 2000 S.W. First Avenue Portland, Oregon Portland, Oregon 97201 Oregon Agri-Business Center Agri-Business Council of Oregon 1983-84 Museum-Exposition Park 8364 S.W. Nimbus, Building 1 First Prize, Commission Beaverton, Oregon 97005 Regional Design Competition Wilsonville, Oregon Area Development Plan Portland Development Commission 1982-83 Urban Design Guidelines 1220 S.W. Fifth Avenue Portland Center for the Portland, Oregon 97204 j Performing Arts Portland, Oregon Alaska Tundra Exhibit Metropolitan Service District 1982-83 Washington Park Zoo 2000 S.W. First Avenue Portland, Oregon Portland, Oregon 97201 State Fairgrounds Master Plan Oregon State Fair 1980-81 1 Oregon State Fair 2330 Seventeenth Street N.E. Salem, Oregon .Salem, Oregon 97310 Pioneer Square City of Portland 1980-81 Design Competition Finals 1120 S.W. Fifth Avenue Portland, Oregon Portland, Oregon 97204 Department of Revenue Building Department of General Services 1979-81 Building and P!aza Design 1225 Ferry Street S.E. Mall Greens Framework Plan Salem, Oregon 97310 l State of Oregon Capitol Mall Salem, Oregon Municipal/Educational Service City of Gresham 1977-79 City of Gresham 1333 N.W. Eastman parkway Gresham, Oregon Gresham, Oregon Forest Grove Municipal Center City of Forest Grove 1976-78 City of Forest Grove 1924 Council Street Forest Grove, Oregon Forest Grove, Oregon Swindells Legal Research Center Lewis & Clark Law School 1974-78 Lewis & Clark Law School 10015 S.W. Terwilliger Blvd. Amphitheatre Courtyard Portland, Oregon 97219 Portland, Oregon Second Prize City of Paris 1970-71 International Design Competition Paris, France Pompidou Centre Paris, France E I. F r( 1 I 6- - jr Ila ;!;,a l ^� .......... Ir ter om O f i r CAPITOL MALL GREENS/CENTRAL MALL FRAMEWORK PLANS STATE OF OREGON CAPITOL MALL t DEPARTMENT OF REVENUE BUILDING Salem, Oregon 1981 Two separate framework plans to develop guidelines for the development of the Mail with respect to issues of open space,vehicular circulation, and relation- ships of future Capitol Mall construction to adjacent commercial residential neighborhoods. Extensive coordination between the Department of General Services, the Capitol Mall Design Review Board, and the Capitol Planning Commission was required before final approval of the plan was achieved.The State Revenue wilding was subsequently constructed in response to the development guidelines. Project Scope: 300,000 s.f. offices over services complex, 300-car parking structure; $14,000,000 D. Bartley Guthrie, David B. Slusarenko, Project Design Architects Broome, Oringdulph, O'Toole, Rudolf & Associates nom. Cp 4 � t _ Iii [ LEESBURG CITY HALL, CITY CENTER FLAN Leesburg, Virginia 1987 l A competition design for the development of a city center project including central police station,council chambers and city offices in Leesburg,Virginia. A rich but restrictive historical fabric mandated a highly inventive concept for both the urban design and the building. The solution respects the existing 18th century architecture while injectingan urban plaza as well as gardens into the one block site, creating a central outdoor gathering space for the city. Parking for 326 cars is contained beneath the building and plaza. Project Scope: 30,000 S.F.; $6,500,000 326-car underground parking structure D. Bartley Guthrie, Partner-in-Charge F jJ f i ilk I SOUTH PARK BLOCKS REDEVELOPMENT Bureau of Parks and Recreation City of Portland, Oregon Phase I, 1983-1984; Phase 11, 1986-87 Final design development and construction documents for the redevelopment of the South Park Blocks in Downtown Portland. A refinement of the Area Develop- ment Plan and the South Park Blocks Master Plan, the final design includes a tree and landscape restoration program, the widening of the park blocks 25%by narrowing the streets, the restructuring of the streets, pedestrianways and plazas, and the installation of new park and street lighting and site fur- nishings. Project Scope: Six South Park Blocks, Salmon to Market Streets; $1,200,000 l D. Bartley Guthrie, Partner-in-Charge f I®9 I r CITY OF BEAVERTON MUNICIPAL CENTER AND MUNICIPAL PARK Beaverton, Oregon I Project consists of master planning, programming, architectural design and construction of a new civic center complex which includes central fire and police stations, civil court, and all city offices. Design challenge includes need for construction to occur without impacting on-going operations of existing civic center on contiguous site. The designprocess involved development of a public task force/user group, six designated constituencies including the Mayor, r City Council and City Staff. Project Scope: 95,000 S.F.; $10.5 Million Award: "The Design Process: Innovative Architecture of Portland,Seattle and Spokane" - Exhibition Cheney Cowles Memorial Museum Eastern Washington State Historical Society Spokane, Washington 1985 c S. ti f4•ry iIY l or t CASCADE SQUARE MASTER PLAN Beaverton, Oregon 1984 Master Plan and design of a mixed-use office and commercial complex for a fourteen acre suburban site at a major freeway interchange. The completed project will accommodate 470,000 S.F. of office space, 125,000 S.F. specialty commercial space and structured parking for 2,100 cars. Phase I - a six-floor, 97,000 S.F. office structure and 232 car, three-level parking structure. Project Scope: Master Plan: 595,000S.F. office/commercial/retail;550,000 S.F. structured parking; $48,000,000 Phase I: 97,000 S.F. office space; 67,659 S.F. structured parking; $6,500,000 1. I r tkfrlWnJ „a .NsSCMC TMnPM 1. n' Lc_, rt Muswm k 1 fy `■ \ w - sw A 4.4 I-Iill71, �• j ^ „a:5ga, b`"s 4 :..fxa..b s rxr^d'.- Y.'. O.+am Fwsc� PP*�"J t�Wd4 .. "i PamaaunN � p.. nr.tar.a Cavige(Mii (b-ttt - '" :'fir""('. Suc.., r .t+atarssrg AAs R 4._ AREA DEVELOPMENT PLAN ( Portland Center for the Performing Arts Portland Development Commission City of Portland, Oregon An urban design plan for the development of a nine-block area of Downtown Portland, identified as the "Cultural Campus." The site focuses upon the South Park Bloc::,s nd includes the Oregon Historical Society,the Portland Art Museum, the Masonic Temple and the Paramount Theatre, together with alternative siting options for the new Performing Arts Center. Analysis and redesign of the South Park Blocks, pedestrianways, landscaping, and vehicular access and parking availability within the district. Project Scope: Nine-block area; $3,000,000 f THE UNP ERSITY OF Graduate School (503) 283-7107 5000 North Willamette Blvd. { J Portland, Oregon 97203-5798 July 13, 1987 To whom it may concern: I. Mr. Bart Guthrie has been a personal friend for more than ten years and a professional colleague since 1980. In the latter context our association began while I was Chairman of Science at the University of Portland. We had initiated a Program Review and Planning Study for the Department. This project included aspects of our interactions with related University units such as Mathematics, Engineering and the Computer Center. Another faculty member and I held interviews with many Deans, Heads of Departments, and spokespersons of related units. Midway through this process it became clear that, despite being able to gather the information, we lacked the training to efficiently organize and properly draw conclusions from the data. At that juncture Mr. Guthrie was engaged to consult on the completion of the study, and to assist in the analysis of the data and the preparation of a report. It was at that time that I first became aware of his skills as a planner. His ability to grasp the essential aspects of a problem, to reduce large sets of data to a succinct summary statement and to propose both a solution and a methodology were vital to ( the success of this project. f Subsequently, he was engaged by the University to plan and conduct a similar study during 1981-82. In this instance these same talents were again in evidence, complemented by his careful organization of the process itself and his patience in working with a diverse group of academicians. At the end of this study we jested that Mr. Guthrie himself shouted be made a Dean, as he understood not only the strengths and weaknesses of our various programs, but also the minute details of course numbering, enrollment statistics, allocation of lab sections, and long range goals. This study proved to be vital iri the University' s commitment to proceed with a proposal for an expansion of physical facilities for Science, Engineering and the Computer Center. This project is awaiting intial funding but it is anticipated to be successful. Again the University has benefited from Mr. Guthrie' s talents as an architect, his skills as a planner and his proven ability to work within an academic setting. Sincerely,,, t ✓ Karl J. Wetzel, Ph. D. Dean KJW:gmr e r October 2, 1987 City of Beoverton i To Whom It May Concern: During 1985 and 1986 it was my pleasure to be the City of Beaverton's Project Manager on our Municipal Center project. The project consists of the 83,000 square feet main building which is intended to house normal city hall . administrative functions and a 12,000 square foot fire station. Project architects were Guthrie, Slusarenko and Associates. The architects assembled a fine design team both in their own office and with consulting firms. I had direct access to any member of the team; however, most of my day-to-day work was with Bart Guthrie and Jonah Cohen. Both Bart and Jonah were highly accessible. Our process involved frequent meetings with a Municipal Center Task Force made up of members from the City staff, business, neighborhood and political representatives. The design team exercised a considerable amount of creativity in helping the members of the community define an appropriate image for a municipal building. In addition to the Task Force meetings, the designers spent a considerable amount of time "above and beyond the call" working with City staff from all departments insuring that every aspect of the building and site met user needs. The entire design team consistently met a tight schedule, and a high degree of clear communication was evident. The project has been carried through the working drawings and construction ` documents phase and is currently on hold awaiting the resolution of local issues. I am confident that once the City of Beaverton decides to move forward with this project that Guthrie, Slusarenko will carry out the construction phase with the same high degree of concern and attention to detail they have shown thus far. Sincerely, T4'4V Irish Bunnell Senior Project Manager IB:ca 0664U 4755 S.W. Griffith Drive, P.O. Box 4755, Beaverton, OR 97076, General Information: (503) 526-2222 An Equal Opportunity Employer --^0 AMIITP•/""YY•OWN M1Akrrport wr-r=vv= irkj 'F:_RFF: RFMCES z 1^Dl 1 114 T N\\.I-11 i L'\+i J i\ •w ■ . •�w.-v. -r-- An architect and urban designer, Donald J. Stastny has been actively involved in facilitating public processes for the past twelve years. Respected as an ( award-winning designer, he understands the critical relationship between process and product. He has authored processes that have become national models, pioneered design competitions that required collaboration of architect and artists,managed competitions that explored relationships between the private and public sectors, and created guidelines for design-build competitions. His experience as a practicing architect gives him insight into the entire design and construction process, including project management, technology, costs and schedule constraints. He has recently completed work with the City of Lake Oswego,Oregon,to create a downtown urban design plan with design and development guidelines;with the City of Seattle on the programming, site evaluation and development competition strategy for a new City Hall complex;and facilitating community design process to produce development guidelines for a three-mile strip of commercial property in Port Townsend, Washington. Mr. Stastny was the competition advisor for Pioneer Courthouse Square in Portland, Oregon; Beverly Hills Civic Center in Beverly Hills, California;Clos Pegase Winery, Residence and Sculpture Carden in Napa Valley,California. He was a technical advisor on design competitions for the National Endowment for the Arts and has participated in two workshops for the NEA, training present and future competition advisors. As a specialist in process design and management, he has advised municipalities and private entities in Alaska,Washington,Oregon, j California, Nevada and Texas in design selection procedures and guidelines. l Currently, Mr. Stastny is the author of,and managing, a complex International Design Competition for ARTS PARK LA. This unique competition is five "mini-competitions" for five difference facilities with collaboration of winning teams on a master plan redefinition phase. Also in Los Angeles, he has been retained to manage a design commission process for the new $50 million Wait Disney Concert Hall. STASTNY CLIENT REFERENCES _ Mr. John Franklin Department of Administrative Services City of Seattle, Washington Re: Seattle City Hail Telephone: (206) 684-0506 Mr. Larry Dully Director of Development Portland Development Commission City of Portland, Oregon Re: Pioneer Courthouse Square/Design Consulting Telephone: 796-5300 l --------------- f- fII. I l c-rec'rmV rQFNT REFERENCES (Continued) 1, ,f Mr. Michael Hildt Assistant to Mayor Port Townsend, Washington Re: Port Townsend Gateway Project Telephone: (206) 385-3000 r Mr. Peter Harvey 1 l City Manager City of Lake Oswego, Oregon Re: Lake Oswego Urban Design Plan Telephone: 635-0215 f f t i R k� l i l i I I r �Y ,9 I STASTNY ARCHITECTS PROFESSiONA!.CORPORiMON r tV l • _ y t ?fit�L"F�.b�.�f"� -'.-,�,�Y�'�a _•-'�``�'��-r r � .j'" `•� -... � ,yam F` ; q - - .. .• '•�S-stn :� �/ � ..:.� .q 7 .' f- t s� � ,� .. ,... �� '4�� 'til •� .. _.- • - d i r f imply put,a familiar team whose members are i accustomed to working together frequently possesses a certain chemistry,and this chemistry has a bottom line for our clients. Consider: ❑For the Portland Development Commission,Stastny coordinated a sensitive three-year effort involving an international design competition r and approximately 150 meetings with various special interest groups to - determine the best use for the city's _ most significant square block—the PIONEER COURTHOUSE SQUARE. i ❑For a U.S.Veteran's Admin- istration Hospital,Stastny Architects created a solution that enabled the client to build and occupy a - t, SERVICES CENTER of offices,shops i and patient support facilities for only two-thirds the cost of conventional construction—all within a single calendar year. ❑For the developers of the ; r? PARK 217 BUSINESS CENTER in Tigard,Oregon,a Stastny plan ' y successfully reclaimed a site that ? y was previously determined to be 65 percent unuseable because of flood plain. s ❑For the developers of the { 32-story COLUMBIA WORLD c TRADE CENTER in Portland,Stastny `� } Architects coordinated an innovative p mixed-use design that required— and received—the largest FAR zoning variance ever issued by the city,and sailed with accolades through the stringent Design Review Process. E Y 1" Y" f, 6 ? There have been other inI(-I—(ting. projects.don- the way. but 11w important think'to rt'c.dI is ihis� Whether the project was large or small.Stastny Architects perceived each client's needs to be:� unulue: none received standard. rut ber- stamped solutions. We can't really tell you ll(AV we're going to meet your particular needs- The job you need clone haS never been done before. Not by us. Not by anyone. What we can tell you is how -.ve g'o about it.and that's where the invitation comes in. We invite you to closely examine the process we use. the peolb« and the tools we employ to help}'ou arrive at the specific solutions you all(, looking for S 11 t.,t; � ....•y t 1" e'S IN ti' jj!•fu upat!nn ✓ 3:bq °-,• N '•�'} I�tl f� I� Oil. fI� .�IL',ns I)!�x fel•d frf fi tl �' r �� k f ., F � fn:••f�f, fnts!nf•,�df•f !s!ffns basf•d ,fli�fl�'ti.s•I!,!1 tf( Im}).ftitie•v x- to tri jnf tu:• If'., j)t(,p•f t s sit". � 'w r.'�ar�Y( � li n,111f rtl. ;n l,'�f;•�!,��.�•�. nse'and 41 rs' :urn us Sy 1 gyp.. hlr�t wt, isle Ili, rii ht kinds(A f s ! lwsti(f \ ns. '.I,f.:f :•.f• l!st�•n 'I Itf- ��s!� h;fs:fn ,•lod ,fs !tt mind A ( t rr,sal A A j�t'.du��t f,r c sf•rua•to i sf•II :1:f !Lf�!2_''f' ifs Iftfflrit ;A sf•rtf,s�rfs!h•- t Itnf�;!nd hudE;'f•t or I A,,;Iust Ihisirf, kdr•�j,N?astnt II f• r :Ar, 1110f.•su f,fn 1fA df•st,f' th !l,lit jrrut, ss t!d !f;t:n tff h;ufdl" hf f i!f•nt s t:••f•ds Thf.n ;u!d unl•: ihr-n '.•:illv:f• nnfld ;fsjtf•(tflf al -® sf�luttut, ;funf'n'tuthlY;fnd n;fturalj.% utf�ihf �'�uth Xt of tfif whffL• i - 77-74 --------- T e r zt s. uz TI if-, OFANV PR(ME;CT ll}'PF,NDS Jr?;' LAHUE P.APT ON TIC AV Wf LL.TJff 1liCilfIEC*T FOLLOWSTHROUTAI ON TCIE StiiAIA, PARTS. Details.A well-designed project can look successful from a dis- tance.But any project that's going to be successful close-up has to be well-detailed.That can only happen through an architect's careful and continuous guidance throughout. 41 r� 'r ! -.21 �- � ib F Q7� The finished form evolves not only VEE from an aesthetic ideal, but from what works best for the client in a competitive marketplace. By defining the program first,Stastny Architects has consistently arrived at practical solutions that also speak to the human spirit. People enjoy using our buildings. ------- III d i /, ( tia o f N6 isi h.�t I f _ f It is our conviction that the design process does not stop with approval i of the concept.A drawing is not a building. Instead,we move forward into the design development and construction document phases, �. carefully describing the technology 't of the building.As we design, S we address each step of the construction process as a sculptor Cmight address a ball of clays gradually making finer and finer design decisions,right up until the _final form is unveiled. We are well-founded in the realities ' of construction,so we feel com- fortable as we move onto the job site.Good contractors observe and appreciate the standards we set;but they also realize that should a Vill problem arise out there,we're the kind of architects who can sit down t# with them and resolve it.It's our :q way of ensuring that three things q about your project—time,budget and design—remain sacrosanct, right down to the final detail. „ '' ��. yam• f s � r" r get 1 - f J� s� 1 A '4C W j '� J.�Y}. i•j Ml a —__— -._ V. ,C yyt r - . y .�Q r 1 s � a -L ,y t. r� l f i ' � I � f I f j E , 1 M f i. t. r- PROJECT APPROACH: Outline of the Work In the Request for Proposals, there are eight (8) "issues to be addressed" ( identified within the article entitled "Tentative Scope of Services." I Following a brief discussion with the project manager, we have attempted to reinterpret these issues and to assign priorities to them, as a way of giving structure to our approach to the work. We have organized the issues in these groups: "Design Plan Concept," "Design Guidelines," and "Implementation Strategies;" then we have added a fourth work element as "Project Management." Design Plan Concept 1 - Theme Identity, Imageability 2 - Pedestrianization of City Center 3 - Fanno Creek as Feature Design Guidelines 4 - Zoning and Development Regulations 5 - Streetscape Design 6 - Design Guidelines by Issue Implementation Strategies f7 - Development Incentives 8 - Private Sector Participation Project Management Project Communications Project Report The list of key project issues also represents our proposal for the Outline of ( the Work. The sequence of Plan Concept to Design Guidelines to Implementation i Strategies presents the appropriate chronological sequence of the work. r A more detailed outline of work follows which is expanded to describe our tE proposed planning process. It is our proposal that the process be tailored in work elements, project time, and priorities to the needs of the City of Tigard within the period of contract negotiations. To the extent that it meets your approval, we would propose that the timeline be organized within a shorter calendar frame, in order to optimize the efficiency of our design and technical work. The process would begin with an introductory meeting with the City Staff,the City Center Plan Task Force, and liaison to City Council, in order to review and prioritize the project issues. The design team would then spend approximately two weeks in project research and analysis, coordinated with staff. � r r We then propose that the planning process be organized around three workshops L L_ 1, ��-,.._ J C�.-1r 1., / 1. I 1.. L 11 L.. Wit' Oe; TaSn Force and ✓►all. It is our glial to Work Closely Wil' all the City's constituency groups in a collaborative participatory planning process. The project design and technical work and preparation of presentation products would proceed in the intervening periods,complemented by weekly meetings with the Project Manager and Staff. The first project workshop will be organized around a review of the existing i Plan Concept "City in the Park," as embodied in the Vision Statement. This workshop#1 would include a review of design issues related to Fanno Creek,the proposed development of a network of pedestrianways and considerations for access to alternative modes of circulation. The workshop would be conducted in an afternoon-evening or evening only format. At the conclusion of the workshop#1, we would attempt to arrive at a consensus view of the plan concept, or theme, and review project schedule and agenda for workshop #2. During a three week work period, the Design Team with Staff would document the t Plan Concept and draft p-,oposals for Design Guidelines and develop considerations for Implementation Strategies. Workshop#3 would include a review of the Design Guidelines and a presentation and discussion of proposed Implementation Strategies. During the next three week period,the Design Team with Staff would document the ( strategies and draft the Plan Presentation. The draft Presentation would be held in early December. The presentation would be revised during the following two weeks, with the final Plan and Report Presentation to be held in mid-December. [ The primary Design Goal throughout the process would be to develop and consolidate a public consensus through attention to and communication with the appropriate and diverse constituencies of the City of Tigard. We are committed to an active, participatory public planning process in the creation of a progressive urban design vision for the City. { 1 l f i am FAIR PIM mm9 i ti N N 0 0C:) I(D ° m N0 Ul vc• oo < _', 00 o 00-' m O Ln N O L/1 N n m ZE g c O co _-O -O O O rt O r O -p m -0 a o m N•OQo (D o c m ' o a o' m m ° 00 a0 3 O W 7 0' rt , rt C Q rt m Go O o < o �^ � m a n = < C1 n rt rt C > > c �• c c o a r* r*. rt r+ CDfD H Q• m N y QO CD _ m m > > a w ' n =rt a N. rt rt C1 rr O 3 rt c � i ? r a q0 ya 3 �n m m m m 0y = (A 40 r n � m =3 =' I o 0 4o Nn W n r+ m , W m y' N 2t2t N NN N N N N In N N N n rt r► rt rt rt rt rt rt rt rt O a a a a a a a a a a a N N N N N IA W N N0 N rt r7 ri r7 rt rf r7 rt r+ rt rT N O 7 O 7 7 7 7 7 7 O 7 c w n n C) n n n n n n n n C c c c c c c c c c c rt rt rr r7 rr rt rt rf rt rt ri `A T S T s ::r =r T s SERVICES, SCHEDULE Date Work Element Key Constituencies Consultants 9/20/88 Introductory Meeting Task Force Stastny, Guthrie 9/21 - 10/4 Research and Analysis City Staff, Interviews Stastny, Guthrie 10/4 Workshop//1-Vision Statement-"Plan Concept" Task Force,Council and Stastny, Guthrie Parks Constituents 10/5-10/25 Work Period-Document Plan Concept, City Staff,Downtown Business Etastny, Guthrie Draft Design Guidelines 10/25 Workshop//2- Review"Concept-Brainstorm Task Force,Council and Stastny, Guthrie "Design Guidelines" 10/26-11/7 Work Period-Document Design Guidelines,Draft Task Force, Owners, Developers Stastny, Guthrie "Implementation Strategies" 11/8 Workshop//3-Review"Guidelines"-Brainstorm Task Force, Owners, Developers Stastny, Guthrie "Implementation Strategies" 11A)-12/6 Work Period- Document Strategies, Draft Plan City Staff Stastny, Guthrie Presentation 09 t 12/6 Draft Plan Presentation Task Force,City Council Stastny, Guthrie 12/�-12/20 Work Period- Plan Revisions,Draft Report City Staff Stastny, Guthrie 12/20 Final Plan Presentation Special Public Meeting Stastny, Guthrie f FEE FROFOSA L f We propose to complete the project for a not-to-exceed lump sum of $20,000. We believe this to be a fair price for the Plan. We propose to deliver both services and design products of exceptionally high quality through Mr. Guthrie and Mr. Stastny. Our commitment will be to deliver an excellent design plan value for the fee. We propose in concept to allocate an equal value of services and time for Mr. Guthrie and Mr. Stastny and to prioritize the investment in their services and expertise. We plan to allocate $7,500 in fee to the time of each urban designer for an aggregate of $15,000, with the remaining balance allocationsof $4,500 for support staff and $500 for direct expenses in printing, reprographics and reproduction of the report. We will invoice Mr. Guthrie as project manager for 125 hours minimumat $60.00 per hour; Mr. Stastny, as urban design consultant, for 100 hours minimum at $75.00 per hour; design staff support for 150 hours at $30.00 per hour;clerical + support at $20.00 per hour; and direct reimbursable expenses at cost. Mr. Guthrie 125 Hours at $60.00/Hour = $7,500.00 ^ Mr. Stastny 100 Hours at $75.00/Hour = $7,500.00 Design Staff 150 Hours at $30.00/Hour = $4,500.00 Clerical 10 Hours at $20.00/Hour = $200.00 fReimbursable Expenses not to exceed $500.00 TOTAL, NOT TO EXCEED $20,000.00 Once we are committed to the project and design process,our experience typically leads us to invest more than the minimum time, in order to insure the quality of the work. i l f i f i IR {iy+.�ffi5 >ti' .•.t((� rz i# .,yy� *y�l{ •+�- UjlJq�� .Y.P _f` y ...... y�„�. 1 ' Lnx�° wd 1r'c�4`t' r;° �r��' � •� �' 4k •,r '"`� ,ye<y` <�r �'` `S1P '. t}`s it�''�-i��Py-v��.•'ro�4 t.�il�,�' �J I y n r7 <r$�r��y`� `�'t-�'• ,+f3,�cw �r (x ,3••• �'"��•�'S,f c ,cam '� ,r _ '1 r -.+''x-»;�� y !C L�r� i., r .l r�(�: 4 1 �.ok ',Cx¢w Fa -��-- x � ,g• q u��y�'�Y�S��.� \��" 3•• tY r 1X 74 +�.r?c�11 {>`S5"�ry'1'3 1++ f r. .S+• yj;F a i -� !"x .+n."`J•r i 1.;�t i .'� r i��, x� by. ,-�'�"�r �+ -��+� ��r rsF A -',��',y� e;,,• a r � f - rev � 11 . . ;,,> :,� 3-,+e�'Cee4.rs-r,.r-r.[d�e�+r"�1S""�.v..:.-�..t r'�4r5 :--`�� ..�y7_ks�,�+a �S:aS•W4 6�aa1 'r,�� .w aEsl� �r „s,. l s p ,—. .,.A -•.+a,.s�--'",ryc r�•?A-•'t tf,•-�e� •ri -F � .lcrvs r.. ... _ .._21.pry�/� /RA(�r �.Pji �ti!V'GF:Tw.T�-- s _,d4 •tsr f 0..—� , - ;I. AW*Rps WasMn9ton Park Zoo MasterPlan 1986 Piannin Award.",Progressive Archdecture Portland;Oregon . The Design Proeaes.InnoraUw ArLCMtaelun 1985 of Porllanil,Seattle and Spokane ExMkltion . Cheney Cowles Memorial;Museum ' Spokane:Washington.. = • '• MereerlslandClrieCieRler - —i965 - — FinaTist,CDesgn Competdion _ - { Mercer Island;Washmgton WashM'Ion Park Zoo mAster Plan—-_ - 1984 b Honor Award Oregory,lrgapter ASLA' fi " Portland;Oregon Oregon.Aqd Busloes�Center r 1983 i = Ftrst place,Design Competition :f Wilsonville,Oregon - f {Irban-0pen Spaces 1979 Conceptual Design Projects E:hibtllon W. The Cooper Hewitt Museum ^' The Smithsonian Institution Nejy York New York - D.Barl te�duthrie,Stanley Boles Archdects �1rt Mus{rOramtt3uHdlnq 1918 r ° Hofor,Award.National AIA Colum bia•Basln,College' Pasco:-Washington DavidB.Slusarenko,Project Desigii"Architect'.- Brooks Hensley_Creager,Architects; _ r i Wm:Swindells$r Legal Research Center d 197$ 1 Honor Award Portland Chapter AIA;; Lewis 3 Clark Law Schgol ° Pgrtland Oregon D.Bartley Guthrie Project Design Architect -- BOORA,Archdects i � . CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 12 1988 DATE SUBMITTED: September 1, 1988 ISSUE/AGENDA TITLE: Award Bid For PREVIOUS ACTION: Greenburg Road/Ash Creek Bridge _ .far__ 'RED BY; Rcmdmil I%. Widening 11NUIH VYUV.L W V r DEPT HEAD OK CITY ADMIN OR-")M REQUESTED BY: POLICY ISSUE Bid award for Greenburg Road/Ash Creek Bridge Widening Project. INFORMATION SUMMARY This project provides for the widening of the existing bridge in order to improve safety and capacity. Bids were opened on August 31, 1988. Four bids were received as follows- K-2 Construction, Portland $124,464.00 Berning Construction, Wilsonville $125,395.00 West Coast Structures, Clackamas $138,949.00 Michael Mark Limited, Tigard $169,148.00 This project is of a type which can be constructed in the winter. Cori struct ion is likely to begin in October and be compleLed by December 30, 1988. Two—way traffic will be maintained on Greenburg Road at all times during construction. AL-rERNATTIIES CONSIDERED 1. Award the contract to the low bidder. 2. Reject all bids. FISCAL IMPACT The 1988--89 Streets CIP budget (Page 141) includes $150,000 for construction and inspection services on this project. The low bid is within budget. SUGGESTED ACTION That the Local Contract Review Board accept the bid of the low bidder, K-2 Construction, Portland, in the amount of $124,464.00 and authorize the Interim City Administrator to sign the contract. br/6806D CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September- 12, 1988 DATE SUBMI-CTED, September, 2, 1988 ISSUE/AGENDA TITLE: Award Bid For PREVIOUS ACTION: Hillview Street Storm Drain ImprovkmentsPREPARED BY: Randall R. Wooley DEPT HEAD OK��;;7 _ iTY ADMEN _ZiK7,ffYT REQUESTED BY: POLICY ISSUE Bid award for Hillview Street Storm Drainage Improvements . INFORMATION SUMMARY This project provides the first phase of storm drainage improvements for the 104th/14illview area. It includes the installation of larger pipes north of Hillview Street and revisions to the storm drain to allow better maintenance access. Bids were opened on September 1, 1988. Three bids were received as follows: Less Brown Excavating. . . . . . . . . . . . . . . . . .$62,436.00 K-2 Construction. . . . . . . . . . . . . . . . . . . . . . .$67,751 .00 D.U.Kee Co. . . . . . . . . . . . . . . . . . . . . . . . . . . . .$71,438.00 ALTERNATIVES CONSIDERED 1 . Award thea contract to the low bidder. 2. Reject all bids. FISCAL IMPACT The 1988-89 Wastewater CIP budget (Page 140) shows $150,000 for projects in progress. This figure includes $62,000 for the Hillview project. The low bid is just above the budget amount. Because the 100th Avenue Storm Drainage project, awarded in August, was substantially below the budget figure, funds are available to cover the minor overrun on the Hillview Project. SUGGESTED ACTION That the Local Contract Review Board accept the bid of the low bidder, Les Brown Excavating, in the amount of $62,436 and authorize the Interim City Administrator to sign the contract. br/685'D � �lp CAM l . � & � -M ■K _ k sit w • ( « _ _ .% We ' & 1 WWI , . t � � [ + + [ ■ ! � � �� » _ air } | / .0d � � % �©® � � � ~ lin E S k ( . } � O � Q � V / � » � O � } � � _ - - Mr- _ CO CITY OF -FICAI U, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF': _Sgptember_ 12 1988 _ DATE C: .UBMI1 I ED: _September- 2, 1988 _ ISSUE/AGEIVDA 1 ClC_E: � _._-- PREVIOUS A( ICON v.,.•,.i,-u.: R i ri,Award PRI PARiD BY Cliff Scutt C)C P I ILC AC) OK VYj 1 ; C i 1 Y ADMIAI UI{ A RC QU .i C C) 13Y _ - POLICY ISSUE Council has set policy by aciol:>tican of` the Purchasing Manual. INFORMATION SUMMARY Since the Civic Center• complex was built: 2. 1/2 years ago a janitc}rial maintenance company 1•a<:as been providing limited service to the facilities. Over that time, new ar-eas have bean identified that need to be added to the janitorial responsibilities. That list was getting extensive and it was decided to cancel the cur,r•ent contract and let bads for a new contract: that includes all the areas identified. During the recent call for bids eleven contractors responded (see attached exhibit A) . L One bidder was disq(AiXlified for riot meeting specifications and the other- four' low bidders references were checked by phone and personal visit to facilities they maintain, Upon site inspection it was determined that three of the other, four- low bidders did not meet cleanliness standards.j Varsity Contr-actors, 'Iricis being recommended as the lowest r .. epoia:r5.blea bidder. ALTERNATIVES CONSIDERE=D 1"ISCAI- IMPACT The amount of bid at $1490/mo ($17,880,00 per- year-) is well below the budgeted amount of 2090/mo ($25,080.00 per- 'year), for the janitorial services. This is a savings of $600/mo over, the estimated amount to be expended for this service. This will allow funding for- special .construction cleanup needs and civic center- window cleaning on a periodic basis, _ SUGGESTED ACTION Staff recommends a motion to award the Janitorial Services Mai rite nance Contract for- the City of Tigard to Varsity Contr'actors,; Inc, of Wilsonville, Oregon. de-6827D JANITORIAL MAINTENANCE BIDDERS LIST Bids Opened 8/22/88 NAME Address Per Month Per Year 1. All Tech Sherwood, OR $1245.57 $14,946.84 2. Everclean Portland, OR $12.62.00 $15, 1 .4.00 3. International (Disq. ) Portland, OR $1400.00 $16,800.00 4. Varsity Contractors Wilsonville, OR $1490.00 $17,880.00 (tie with) 5. Riviera Forest Grove, OR $1490.00 $17,880.00 6. Metro Building Serv. Portland, OR $1698.00 $20,376.00 7. National Maintenance Tigard, OR $1900.00 $22,800.00 8. ITEC Maintenance Portland, OR $1960.00 $23,520.00 9. Mr. C's Janitorial Portland, OR $2100.00 $25,200.00 10. Service Master :herwood, OR $2438.00 $29,256.00 11. Acme Floor Portland, OR $3155.00 $37,866.00 dc:6827D CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 12, 1988 DATE SUBMITTED: September 1988 ISSUE/AGENDA TITLE: PREVIOUS A(ITTON: 4 Wheel Drive Tractor Bid Award PREPARED BY: Cliff Scott I DEPT HEAD 09::nA- ft CITY ADM-IN N OK OK� REQUESTED BY: POLICY ISSUE Council has set policy by adoption of the Purchasing Manual. INFORMATION SUMMARY A bid was called for a 4 Wheel Drive Tractor and 5 bidders responded. The low bidder who met specifications is being recommended for the bid award. The low bidder gave the City credit for one of the tractors the City now owns, which is being traded in at this time. The Public Works Division plans on retaining the other old tractor for now, primarily to use for greenway trail maintenance. It has little sale or trade—in value, but could be put to good use until it becomes too expensive to maintain, at which time it will be sold. ALTERNATIVES CONSIDERED FISCAL IMPACT $18,000 was budgeted for one new tractor to replace two old tractors. The low bid was $13,271,00. SUGGESTED ACTION Staff recommends a motion to award the 4 Wheel Drive Tractor bid to Hillsboro Implement of Hillsboro, Oregon. dc:6837D 1 h WHEEL DRIVE TRACTOR Bids Opened August 22, 1988 1. Hillsboro Implement Hillsboro, OR $13,271 .00 2. Fischer Mill Supply Oregon City, OR $14,979.00 3. Hessel Equipment Portland, OR $15,100.00 4. Crest Development Eagle Creek, OR $15,400.00 5. Northwest Outdoor Clackamas, OR $16,049.00 6. Crest Development Eagle Creek $16,662.00 dc:6837D f 1 I f r CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 121 -1 88 DATE SUBMITTED: September 2, 1988.....- ISSUE/AGENDA TITLE: _ PREVIOUS ACTION; Roadside Mower Bid Award PREPARED BY: Cliff Scott .......... DEPT HEAL) OKADM1N 01REQUESTED BY: !�g POLICY ISSUE Council has set policy by adoption of the Purchasing Manual. is INFORMATION SUMMARY A bid was called for to replace the Bomford Roadside Mower and 3 bidders responded. Two tractors and mowers did riot meet specifications and two tractors with mower's did. (One company bid two units. ) The low bidder who met specifications is being recommended for the bid award. ALTERNATIVES CONSIDERED FISCAL IMPACT The low bid is $39,349.00; over $5,000.00 below the budgeted figure of $45,000-00 SUGGESTED ACTION Staff recommends award of the Roadside Mower bid to Columbia Equipment of Portland, Oregon for $39,349.00. dc:6837D Roadside Mower• Bid Summary // Bid Opening August 30, 1988 E 1. Sahlberg Equip. Co. (used) Seattle, WA $33,050.00 Did not meet specs 2. Env. Pollution Cont. (used) Clackamas, OR $34,000.00 Did not meet specs 3. Columbia Equip. Co. Portland, OR $39,349.00 Includes trade—in value for existing bomford mower 4. Sahlberg Equip, Co. Seattle, WA $44,434.50 Includes trade—in value for existing bomf-ord mower dc:6837D i i E L CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGFRII)A OF: September 12, 1988 DATE SUBMITTED: __September 2, 1988 ISSUE/AGENDA TITLE: PREVIOUS ACTION: 4 Door Hatchback Compact Car- Bid Award % I PREPARED BY: John Hagman DEPT HEAD OKAXK,-�- CITY ADMIN OKC REQUESTED BY: ................... POLICY ISSUE Council has set policy by adoption of the Purchasing Manual. INFORMATION SUMMARY Bids for a 4 Door hatchback compact car were received on August 31, 1988. The apparent low bidder was Bellevue Chrysler/Plymouth of Bellevue, Washington. After reviewing the bids and the specifications, staff is satisfied that they are, in fact, the low bidder. All warranties and service can be performed at a local dealership and is in compliance with the policies of Chrysler/Plymouth. ALTERNATIVES CONSIDERED FISCAL IMPACT The low bid is $7990.00; well below the budgeted figure of $10,000. SUGGESTED ACTION Staff recommends award of the bid for the 4 door hatchback compact car to Bellevue Chrysler/Plymouth of Bellevue, Washington. dc:6855D Sill t ® 4 Door Hatchback Compact Vehicle Bids Opened 8/31/88 NAME Address, Bid Amount 1. Bellevue Chry/Ply Bellevue, WA $7,990.00 l!' 2. Gateway Ford Newberg, OR $8,222.00 t: 3. Jack Thomas Motors Lebanon, OR $8,597.34 4. Russ Chevrolet Tigard, OR $9,550.00 ' dc:6855D E; s i 1, 1 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 12, 1988 DATE suemi-FFED, August 31, 1988 ISSUE/AGENDA TITLE: Resolution For PREVIOUS ACTION: Council Denial 8/22/88 Landscaping Amendment... (SDR 87-05) EP AR E y "n Ll U DEPTTHEAD OK CITY ADMIN 0 REQUESTED BY: SCA POLICY ISSUE INFORMATION SUMMARY On August 22, 1988, the Council denied a proposed amendment to the landscaping plan for Tigard Towne Square. Attached is a resolution to formally complete this decision. ALTERNATIVES CONSIDERED 1. Adopt the attached resolution. .2. Modify the attached resolution. FISCAL IMPACT SUGGESTED ACTION Adopt the attached resolution. br/6791D ti CITY OF TIGARD& OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: Septembe.r 12,1988 198 DATE SUBMITTED: September 1, 1988 ISSUE/AGENDA TITLE-. Training Request_, PREVIOUS ACTION: TAC P Conference, p 0 �ober�17 -�2 " 1 -6.. PKE P AR CV ori. 'TY ADMIN OK REQUESTED BY: D. Lehr DEPT�HEAD OK POLICY ISSUE INFORMATION SUMMARY As you know, the 1988 JACP Conference is being hjosted by the Portland Police Bureau with the cooperation and assistance of metro area police agencies. You also are aware of my involvement with the planning and running of the conference. My responsibilities during the conference includes command of or support of the following areas; security, manpower, and hospitality. I will have over 100 personnel assigned to my commaod for the conference duration. I will be responsible for running a portion of the command post and resolving any emergencies within my area of responsibility and coordinating with other areas of responsibility during emergency situations. It is estimated that with participation in scheduled conference events, workshops, and functions, as well as my command responsibilities, I will be on-site an average of 18 hours per day. I am requesting approval for 7 nights lodging for the conference. I would be booked into a block of rooms with other conference command personnel for the duration of the conference. sufficient funds are budgeted for this conference. ALTERNATIVES CONSIDERED 1. Approve the request. 2. Deny the request. 3. Modify the request. FISCAL IMPACT 1. $874 2. -0- 3. ? SUGGESTED ACTION 1. Staff recommends alternative #1, approval of the request. ke/6850D . ty. EDUCATION/TRAINING REQUEST This form is to be used for conferences, seminars, college classes and other far=s cf dater training ar ed-------t--cn. n.^........,nt tt-an ;-- acquired, a copy is to be attached to this form. Attachments for mailing may also be attached. A follow up report is re u'red. A copy will be placed in your personnel file. DATE OF REQUEST: l' (/ / -kd Requested by: Vendor No. : P LE TO: [ Employee request attend T 1 _ I J, d- [ ] Employer required attend f A For check run of ( J Mail check [ ] Notify dept. when ready Vendor No. : Vendor No. : f PAYABLE TO: 'i� y,5,1f- PAYABLE T0: �, Lg.urZ -• ViS/� axaaaszxsa=xaaasaxsaaasaasaaxaaaaxacaa=aaaaaeaaaaoaaaxoaa�aaasaaxzzssxaaazasaaa Title of Program: 1.,4& P 4t,,,;"4-r- Institution or organization c,,r�rL,ya,T,,,,.;,�� Aree. .a-na-J Q,- Clo,A--c Registration Deadline Training Dates from: /o-/3 To: io---o Describe the purpose: Oc ii Is this related to [ current position [ ] reasonable promotion or transfer? Explain: TRAINING COSTS: [ j to be advanced [ ] to be reimbursed after attendance C'4'S'4- Account No. Amount Registration or tuition.......................... /O (o a5-t0 �S Books...................... ..................... ^G^ Travel (mileage, bus, train, airplane, etc.).... Lodging•• ..... .. kg'v'o 0 Per Diem............................. ............ ---5-1�-- Other: Total $ �f7 -------------- Authorizations: I(employee), understand and agree that if all conditions of education/training polic' s are hnomet, �}} maybe required to reimburse the City for any expenditur ade on -e% Yf. Employee Signature: ''((�� Date .Appropriatio ce: L,j* Iy�Manager: [ ] approved [ ] disapproved Dept. Head: al n [ ' ] approved [ J disapproved (explain): Finance Director: . Q6NTL.I�.� 0'0[4110,0, `.�E`�, � R"...#stration � 4 R J ` �._ ]hformation ►OLIO[ NAIL TO TME CN_ IEf551 IACD 95th ANNUAL CONFERENCE Registration/Meetings(Exhibits OCTOBER 15-20, 1988 Portland,Oregon,USA PORTLAND MEMORIAL COLISEUM Exhibitors—do not use these forms for advance registration or housing. Please read carefully. WHO MAY ATTEND HOUSING Program activities at IACP conferences are not open to the general Complete the Housing Request form(page 4),detach form,and mail public.Attendance is limited to IACP members, their guests,and with$60.00 deposit per room or authorization to charge deposit to exhibitor representatives.Admittance to program activities is by IACP your credit card. conference badge. IACP HOUSING BUREAU GPCVA BADGE AND PROGRAM 26 sw salmon Portland,OR, USA,97204 Conference badge and program are not made available in advance. Submit your housing request now since placement will be made in These are issued onsite when registration is processed. the order received and availability of hotel requested.Hotels will release unreserved rooms on September 12 at which time phone 1988 REGISTRATION FEES calls will be accepted to the participating hotels,however,convention rates cannot be guaranteed.Reservations are not guaranteed until (US Funds) they are confirmed by the assigned hotel.The Housing Bureau will Advance Onsite open June 1, 1988.Do not send Housing Requests to/ACP Head- Member $125.00 $150.00 quarters—This will only delay your request! Spouse 0 25000 O.d0 70.00 200.00 CANCELLATIONS&CHANGES Nonmember guest ' All changes must be made,in writing, before September 12, 1988 to Nonmember guest spouse 75.00 85.00 the IACP Housing Bureau.After September 12,you may contact the Children under 16 Free Free reservation departments at the hotels directly for changes,cancella- tions or to make reservations.The conference rate cannot be guaran- teed after September 12th.Deposit refunds must be handled directly ADVANCE REGISTRATION with the hotel assigned. Advance registration saves yoTT time and money by permitting iACP to process your registration prior to conference time.Full payment of DISCOUNTED AIRFARE registration fees is required and must be submitted in U.S.funds with advance registration form. Hoffman Travel Service, Inc., Miami,has again been selected to serve as the official Travel Coordinator for the 1988 Conference in Port- land.To apply for special fares call Hoffman Travel Service RECEIPTS (305)661-1681 or 1-800-327-8813. Records are maintained and receipts sent to all persons registered in advance.Receipts will be issued beginning June 15, 1988.At the COMPLIMENTARY BUS SERVICE ON ARRIVAL conference site you will be required to present your receipt at the Advance Registration Desk where your badge will be available. Complimentary bus service will be provided from the Portland inter- national Airport to each of the participating hotels on Friday,Satur- day and Sunday,October 14, 15 and 16 during the period 9:00 DEADLINE FOR ADVANCE REGISTRATION IS a.m.-9:00 p m When you arrive at the Portland international Airport FRIDAY, SEPTEMBER 2, 1988 there will be a uniformed person wearing an IACP emblem at the Forms postmarked after this date cannot be processed and will be security checkpoints for each concourse to direct you to the baggage pos claim area.After you collect your luggage,bus transportation will be returned.If advance registration is not possible,you may register provided to the participating hotels.The buses will be color coded to onsite. indicate their hotel destinations.The bus loading area is located on the same level as the baggage claim area,outside the building. ONSITE REWSTRATION There will be an information booth near the baggage claim area if Onsite registration will begin at 9:00 a.m.,Saturday,October 15 and you have questions. continue each day throughout the conference. SHUTTLE BUSES CANCELLATION Shuttle buses will be available from each of the participating hotels to Notification of cancellation received up to one week prior to the open- the Portland Memorial Coliseum throughout the day and will continue ing of the conference,October 8, 1988, is subject to a 25%cancella- in the evening for scheduled social events.Shuttle bus service will tion service charge:otherwise a 50%cancellation service charge is commence October 15 and continue through October 19. assessed.Payment will be issued to person or agency paying fee. iACP CONFERENCE CONTACTS: UCP Headquarters,Thirteen Pirstfield Road, P.O.Box 4066,Gaithersburg,Maryland 20878,(301)948.0922 Conference Program and Exhibits:Barbara Rathbun—Member Registration:Carol A.Bennette Additional forms available upon request front►ACP. Housing Rates and Locations .0310[ HOTEL Slogle Double Sults HOTEL Single Double Suites 1. Best Western Kings Way(50 Rooms) $ 57 S 62 $n/a 14. Red LbNColumbia River(325 Rm.l $85 $95 $200/280 420 ME Holladay Sl.97232 1401 H Hayden Island Dr.97217 503223.6331 503/283.21 11 2.Chumaree Comrortel(75 Rooms) 53 53 n/a 15. Red Lion/Jantzen Beach(300 Rms.) 85 95 2754375 8247 ME Sandy Blvd.97220 909 M Hayden Island Dr.97217 503/265-4111 503283.4466 3.Cosmopolitan Hotel(140 Rooms) 53 63 $125 16. Red LloNLloyd Center(475 Rms.) 85 95 195/375 1030 ME Union 97232 1000 HE Multnomah 97232 503235'8433 503/281.6111 4. Delta Hotel(100 Rooms) 39 39 Kg/Qn n/a 17. Red LIorVPortland Center(150 Rm.) 75 85 n/a 9930 M Whitaker 97217 43 DbL/DbI 310 SW Lincoln 97201 503289.1800 503221.0450 S. Holiday inn/Airport(150 Rooms) 69 69 80250 18. Riverside Inn(100 Room) 56 56 Na 82nd&HE Columbia Blvd.97220 50 SW Morrison SL 97204 503/256'5000 503221.0711 6. Hyatt Lodge(50 Rooms) 43 48 n/a 19. Sheraton Inn/Airport(75 Rooms) 55 65 100/250 231 HE Multnomah 97232 8235 ME Airport Way 97220 503233.5121 503249.7642 7. Imperial Hotel(135 Rooms) 45 50 n/a 20.Viscount(175 Rooms) 59 65 n/a 400 SW Broadway 97205 1441 ME Second Ave.97232 503228.7221 503/233.2401 8. Mallory Motor Inn(75 Rooms) 39/44!70 44/49/75 n/a 21.Westin Benson(200 Rooms) 80 95 425 129 SW 15th St.97205 309 SW Broadway 97205 503223-631 1 503228.2000 P. Portland Hilton(350 Room) 75 85 300/350400 22. Portland Memorial Coliseum 921 SW 61h Ave.97204-1296 1401 K Wheeler.P.O.Box 2746 503226.1611 Portland.OR 97208 10. Portland Inn(125 Rooms) 60 65 n/a Hotel rales Include shuttle bus service. 1414 SW 6th Ave.97201 All hotel rates subject to 9%tax. 503221-1611 11. Portland Marthott(400 Room) 81 88 95220250 ) 1401 SW Ront Ave.97201 503226.7600 Room blocks have been assigned to many of the Stale Associ303ns.Contact your State 12. Ramada Inn Collxum(100 Room) 53 61 Na Association to obtain a room in your state's block.If your State does not have a block of 10 M Weldler SL 97227 rooms,please have your State president or representative call NCP headquarters to make 50.3239-9900 arrangements. 13. Red Ltorvr-ollseum(125 Rooms) 61 71 n/a 1225 M Thunderbird Way 97227 503/235.8311 ❑ol_.I JN . ojI�OCI J jO Vim`"' 000 000000 =,o-i❑ C20r ❑❑❑❑❑❑oo❑❑� =t-00 17D17. � ' Ll=_1�❑❑ ❑❑❑; ❑ o0D°� 11-CE...cn ooc x=71000 ❑CC ``. =117=000(❑❑D L ❑❑❑ =0=11=1❑❑❑: ❑ ❑ 000 ❑❑ =C❑=O❑❑ G.[� DOOM =CJ=CC❑ 00❑ ❑C ❑❑❑� E',a _73= =000 ❑❑❑ C. C❑� ::3=-000 ❑C❑ 0 ❑ 'I r7 ❑❑❑O❑❑000000 ;��.,oI-U�0oo0'{ ,�oO❑0Oo°CO�iv°r�'Xmm[010❑°❑0C0�❑7�G0❑0°S,OoCOv❑°�C.oj.0°❑. C - U❑❑❑❑Do❑❑❑ .❑❑❑ ❑_ ❑❑-0❑❑❑ fj_ ❑❑❑m❑❑❑C❑❑0.auumucloo O DO 0�❑❑ 1tl1 ❑❑C 0q❑G❑.Q❑00.aQ.D.D.❑❑. ❑❑9❑CCC00❑ Jr7Clo 000000000000000 0000 ]00 ❑ do; _-1JC_, 71 U @CQ 00000 w❑OD❑D❑I° 0 Go�oU®pO G4 0000❑❑ Va❑0❑❑0001O0 ° � r °O ❑❑D❑❑� m00 ❑o/1. 01 9 00❑❑0 �� ❑❑74C ❑ OOCH < �oov° o'O - r1 o❑❑❑=00=❑❑00► °� ®ooGUc�o°°o°"gT°oo ❑00clo n0❑❑❑❑c ME �1p � OOpoaO�,� t 00 ❑❑O❑❑❑'G❑ � �O°pCC° �. .O❑❑G 000000[ r Fab 4-') CITY OF TIGARD, OREGON q/1y /gg, COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 2, 1988 DATE SUBMITTED: September 7, 1988 E ISSUE/AGENDA TITLE: Training PREVIOUS ACTION: None Request Investigation of Motorcycle Accidents for .Ofc. Rob Harburq PREPARED BY: Lt. Robert Wheeler DEPT HEAD OK ITY ADMIN OK REQUESTED BY: Chief David C. Lehr • E E POLICY ISSUE INFORMATION SUMMARY The Institute of Police Technology and Management will present their investigation of motorcycle accident course in Bellevue, Washington on October 12-14, 1988. The 20-hour workshop is designed for the traffic accident investigator--will consist of lectures and practical exercises and will focus on: types of motorcycles and controls; the accident scene and damage to motorcycles; acceleration-deceleration; tires, motorcycle stability, etc. Actual testing will be done to show types of motorcycle skids, acceleration, braking, and stop drag factor. ALTERNATIVES CONSIDERED l With our growing community, the Police Department has an increased demand to develop into more than just report writing and evidence gathering; there is a constant need for more in-depth accident investigations. This seminar will be of great value to the Department and the citizens of the community. Sufficient funds are in the training budget to pay the costs. 1. Approve the request , 2. Deny the request. FISCAL IMPACT 1. $578.50 2. —0— G SUGGESTED ACTION 1. Staff recommends approval of the request. ht/6895D CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: er 12 1988 DATE SUBMITTED: September- 2, 1988 ISSUE/AGENDA TITLE: County. PREVIOUS ACTION: Transportation PIan Dec P 111 CEP AQED BY: Randall R. DEPT HEAD 01<4i:�� CITY ADMIN OK�p REQUESTED BY: POLICY ISSUE Shall the City Council endorse and support the Washington County Transportation Plan, public review draft? INFORMATION SUMMARY The City Council reviewed the draft Washington County Transportation Plan in a workshop meeting on July 11, 1988. Additional review and discussion occurred on August 15, 1988 when County staff were present to provide additional information to the Council. Based on the discussions which occurred at those workshop meetings, the staff has drafted the attached resolution supporting the County Transportation Plan with certain conditions and comments. It is requested that the Council carefully review the attached resolution and Exhibit A to assure that they correctly state the position of the City Council regarding the draft County Transportation Plan. ALTERNATIVES CONSIDERED 1. Adopt the attached resolution supporting the Couny Transportation Plan. 2. Amend the attached resolution. 3. Withhold support for the County Transportation Plan. FISCAL IMPACT This is a planning document only. There is no immediate fiscal impact. Long range fiscal impacts related to transportation funding are as described in the plan. SUGGESTED ACTION Staff recommends adoption of the attached resolution and Exhibit A with any amendments which may be necessary to accurately reflect Council policy. br/6849D CITY OF TIGARD, .OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 12, 1988 DATE SUBMITTED: August .15,... 1988 ISSUE/AGENDA TITLE: Pesolution PREVIOUS ACTION: acceptin Colony Creek #2 subdivision nnrPA. - DY: PuO.Lic 1 1— 1prD � DEPT HEAD OK d:MA CITY ADMIN OKTW;---- REQUESTED BY: Community Oe'vlp'. POLICY ISSUE INFORMATION SUMMARY 1. Colony Creek #2 subdivision is located east of SW Hall Blvd. and north of SW Bonita Road (see attached map) . 2. All public improvements have now been satisfactorily completed and have withstood the required one year maintenance guarantee period. 3 . The Engineering Division certifies that the improvement is now acceptable and that all requirements have been met. 4. Therefore, it is recommended that (in accordance with the ter-ins of the project agreement) the City Council accept the public improvements, namely - street, sanitary and storm sewer system and streetlighting for City operation and maintenance responsibility, and further, that the Council authorize release of the assurance bond. ALTERNATIVES CONSIDERED None; the (City-Developer) project agreement specified City acceptance upon satisfactory completion of all City requirements. FISCAL IMPACT 1. City assumption of responsibility for operation and maintenance of the public improvements specified above. SUGGESTED ACTION Pass the Resolution titled: "A RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS KNOWN AS COLONY CREEK No. 2 SUBDIVISION PUBLIC IMPROVEMENTS. ke/6524D NOR ■■■ ��1® .�� ■� i Zw-LIVE NUNN �•�� a /� ®� � '' ■ 1►1■ ,,,, .,,,.,� $111�,,;, - ■..O��■ now ® r9milk no r� ringroc - ■ =� HIM, ■ oil •� . 111 1 - i 11 ■ • -� -:�apo....: :., ��.�, ��. ►�� Nil 1Dz1n' IIS 1111 1 �■ d� �� IIII ■ - 1 Iam1..m■ � ...■ �� ■�� /� � �� 1 � �111��1�111 11 .111H111111 / III ....�■��1III�r�ill�� .111 .. i�l 1 111111USA ® , �■ ��LPLANT CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 12, 1988 DATE SUBMITTED: August 15, 1988 ISSUE/AGENDA TITLE: Resolution PREVIOUS ACTION: accepting Colony Creek #3 subdivision �ubl_ic i_m,provents _^ PREPARED BY: John Hagman DEPT HEAD OK GtqnACITY ADMIN OK._^�/'f1...--- REQUESTED BY: Community Devlp. Dept. POLICY ISSUE INFORMATION SUMMARY 1. Colony Creek #3 subdivision is located east of SW Hall Blvd. and north of SW Bonita Road (see attached map). 2. All public improvements have now been satisfactorily completed and have withstood the required one year maintenance guarantee period. One very small section of concrete sidewalk is pending installation, but it is assured by a separate cash deposit posted with the City. 3. The Engineering Division certifies that the improvement is now acceptable and that all requirements have been met. 4. Therefore, it is recommended that (in accordance with the terms of the project agreement) the City Council accept the public improvements, namely — street, sanitary and storm sewer system and streetlighting for City operation and maintenance responsibility, and further, that the Council authorize release of the assurance bond. ALTERNATIVES CONSIDERED �WVY None; the (City—Developer) 'project agreement specified City acceptance upon satisfactory completion of all City requirements. FISCAL IMPACT 1. City assumption of responsibility for operation and maintenance of the public improvements specified above. SUGGESTED ACTION Pass the Resolution titled: "A RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS KNOWN AS COLONY CREEK No. 3 SUBDIVISION PUBLIC IMPROVEMENTS. ke/6524D „ ■r 1111■1� I ■ ��;� �� - � ■■ •�.... it �r�:, , MIR ONE I■■� Iii��'�'•� No C all INN riv. Now MM slow ion am Ago •• � /ilk ' ` . � ■� ■ . it � . ��■� ■■■ �wMl - 1 i lln■m■ .■..■ 11111 ■��i IllliN ��■��11�INN mullull RON ■�r■ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 12, 1988 DATE SUBMITTED: August 15, 1988 ISSUE/AGENDA TITLE: Resolution PREVIOUS ACTION: acc—eotib Colonv Creek #4 subdivision public improveme ts PREPARED BY: John Hagman DEPT H _,'ciTY ADMIN61a. Dept REQUESTED BY: Community D - . POLICY ISSUE INFORMATION SUMMARY 1. Colony Creek #4 subdivision is located east of SW Hall Blvd. and north of SW Bonita Road (see attached map) . 2. All public improvements have now been satisfactorily completed and have withstood the required one year maintenance guarantee period. 3. The Engineering Division certifies that the improvement is now acceptable and that all requirements have been met. 4. Therefore, it is recommended that (in accordance with the terms of the project agreement) the City Council accept the public improvements, namely — street, sanitary and storm sewer system and streetlighting for City operation and maintenance responsibility, and further, that the Council authorize release of the assurance bond. ALTERNATIVES CONSIDERED None; the (City–Developer) project agreement specified City acceptance upon satisfactory completion of all City requirements. FISCAL IMPACT 1. City assumption of responsibility for operation and maintenance of the public improvements specified above. SUGGESTED ACTION Pass the Resolution titled: "A RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS KNOWN AS COLONY CREEK No. 4 SUBDIVISION PUBLIC IMPROVEMENTS. ke/6524D - O _ • s■■ - AAS',' � / '+ � ■ . ... OMENSman 111 ® �� ► ®■■�.■ ,e. 113 go l��; /11��,■ IES*1© �� ©" � small ■�■ 0 ■E■■■■..■ all ccma ge . � �. .� INN . .• a-..•, �! •�,� ... AM Inn NINE AN Imam an NL a _ �� _ ■ �� ■� ��/ MII II X111 1 �■ III � t mw - 1 11�1.■aa■ � ..■. 111 ■■��1 ��t��1■��! ■ nrr .� � f/�llr,�■ � =r= �• Ap � ' 9 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 12, 1988 DATE SUBMITTED: August 31, 1988 ISSUE/AGENDA TITLE: PREVIOUS ACTION: o Interc, Aropmontct for Canterbury Lanvernmentakie,/99WciProjePREPARED BY: Randall R. t4 o'i e y DEPT HEAD OK 4 k\ N' CITY ADMIN 01< RE QUESTED BY: POLICY ISSUE Shall the City enter- into an agreement for the proposed Canterbury Lane/99W street improvement project? INFORMATION SUMMARY The proposed street improvement project at Canterbury Lane/99W will provide a new, signalized access to the Canterbury Square area and will provide for closure of the existing frontage road connection to Bull Mountain Road. The project is funded jointly by State and by County MSTIP funds. Upon completion, the new access road to the Canter-bury Square area would become a local City street connecting to existing 112th Avenue. The attached intergovernmental agreement provides for the shared project. The City would be responsible for future costs of energy for the traffic signal, a standard provision for intersections of City streets with State highways. A resolution has been prepared authorizing City officials to sign the agreement. ALTERNATIVES CONSIDERED 1. Ipprove the resolution authorizing the Mayor and Recorder to sign the agreement. 2. Request that the agreement be amended. 3. Reject the agreement. FISCAL IMPACT Per the agreement, the City would assume on—going responsibility for energy costs for the signal and for maintenance of the revised local street. SUGGESTED ACTION Approve the attached resolution authorizing the Mayor and City Recorder to sign the agreement. br/6793D E r Ivr7 I v • , ry� a. � . 1 � 6 ° ED T 1 i �I �' � ' � t WAft /' •, i I o S m 3 ✓ A4 AT ' �o�Rrw�er Ns � GeO c \ I i � P r- .� TIP �jQd�E�T Please return to Washington County Department of LUT ' EDM:LJW:me jc April 28, 1988 REV: 8/25/88 Misc. Contracts b Agreements No. 8741 LOCAL AGENCY AGREEMENT HIGHWAY ENHANCEMENT SYSTEM PROJECT THIS AGREEMENT is made and entered into by and between the STATE OF OREGON, acting by and through its Department of Transportation, Highway Division, hereinafter referred to as "State"; the CITY OF TIGARD, acting by and through its Elected Officials, hereinafter referred to as "City", WASHINGTON COUNTY, acting by and through its Elected Officials, hereinafter referred to as "Agency", and TUALATIN RURAL FIRE PROTECTION DISTRICT, by and through its Board of Directors, hereinafter referred to as "District". WITNESSETH RECITALS 1. By the authority granted in ORS 366.770 and 366.775, the State may enter into cooperative agreements with counties and cities for the perform- ance of work on certain types of improvement projects. with the allocation of costs on terms and conditions mutually agreeable to the contracting par- ties. Theroject will be financed with available. Highway Enhancement System (HES) Federal funds, with the State paying the required match. Agency will contribute a lump sum amount of $380,000. District will pay 50 percent of the emergency vehicle pre-emption equipment installation costs. The project will be constructed at no cost to City. 2. Under such authority, the State, Agency, City and District plan and propose to construct a road approach and install traffic control signals at the intersection of Pacific Highway West and Canterbury Lane, hereinafter referred to as "project". The location of the project is approximately as shown on the sketch map attached hereto, marked Exhibit A. and by this reference made a part hereof. The project shall be conducted as a part of the Highway Enhancement System (HES) Program under Section 152, Title 23, United States Code, and the Oregon Action Plan. STATE OBLIGATIONS State shall submit a program to the FHWA with a request for 1', ..e f de.."l__id participation in all engineering, right-of-way BF+piv�a s v. .@..�.... —. acquisition, eligible utility relocations and construction work for the project. NO WORK SHALL PROCEED ON ANY ACTIVITY IN WHICH FEDERAL-AID PARTICIPATION IS DESIRED UNTIL SUCH APPROVAL HAS BEEN OBTAINED. All work and records of such work shall be in conformance with FHWA rules and regulations, and the Oregon Action Plan. 2. State shall , as a federal-aid participating preliminary engineer- ing function, conduct the necessary field surveys, environmental studies, traffic investigations, foundation explorations and hydraulic studies, identify and obtain all required permits, and perform all preliminary engineering and design work required to produce final plans, preliminary/ final specifications and cost estimates. 3. State shall conform with requirements of the Oregon Action Plan, and if necessary, appoint and direct the activities of a Citizen's Advisory Committee and Technical Advisory Committee, conduct any required public hearings and recommend the preferred alternative. 4. State shall acquire the necessary right-of-way and easements for construction and maintenance of the project. 5. State shall , upon award of a construction contract, furnish all construction engineering, field testing of materials, technical inspection and project manager services for administration of the contract. The State shall obtain "Records Samples" at specified intervals for testing in the State Materials Laboratory in Salem. k 6. State shall , upon signal turn-on and proper operation, perform all signal maintenance at State expense. State shall retain complete jurisdic- tion and control of the timing established for operation of the traffic signal . AGENCY OBLIGATIONS 1. Agency shall deposit a lump sum amount of $380,000 within 20 days following opening of bids. No contract shall be awarded until said advance deposit has been received by State. Pursuant to ORS 366.425, as amended by Chapter 365, Oregon Laws of 1979, the advance deposit may be in the form of 1) check or warrant; 2) irrevocable letter of credit issued by a local bank in the name of State; and 3) deposit in the Local Government Investment Pool accompanied by an irrevocable limited power of attorney. 2. Agency agrees that should they cause the project to be cancelled or terminated for any reason prior to its completion, the Agency shall re- imburse the State for any costs that have been incurred by the State on behalf of the project. 3. Agency shall relocate or cause to be relocated, all utility con- duits, lines, poles, mains, pipes and such other facilities where such relocation is necessary in order to conform said utilities and facilities -2- with the plans and ultimate requirements of the project. Agency may request State to arrange for utility adjustments lying within Agency jurisdiction, acting on behalf of the Agency. 4. Agency acknolwedges the effect and scope of ORS 105.755 and agrees that all acts necessary to complete construction of the project which may alter or change the grade of existing county roads are being accomplished at the direct request of the County. 5. Agency shall , upon project completion, maintain that portion of the project within its respective jurisdiction at its own expense. F t 6. Agency shall provide legal defense against all claims brought by the contractor, or others, resulting from the Agency's failure to comply k with the terms of this agreement. 7. Agency shall enter into and execute this agreement during a duly authorized session of its Board of County Commissioners. CITY OBLIGATIONS 1. City shall , according to the 1954 Policy Statement for Cooperative Traffic Control projects, pay for 100 percent of the electrical power con- s. sumed in the operation of the signal . 2. City shall , upon project completion, maintain that portion of the project within its respective jurisdiction at its own expense. 3. City shall relocate or cause to be relocated, all utility con- duits, lines, poles, mains, pipes and such other facilities where such relocation is necessary in order to conform said utilities and facilities with the plans and ultimate requirements of the project. City may request State to arrange for utility adjustments lying withi.� City jurisdiction, acting on behalf of the City. C 4. City agrees that should they cause the project to be cancelled or terminated for any reason prior to its completion, the City shall reimburse E the State for any costs that have been incurred by the State on behalf of the project. € f 5. City hereby accepts responsibility for all claims for damages from grade changes. Approval of plans by the State shall not subject the State to liability under ORS 105.760 for change of grade. 6. City shall provide legal defense against all claims brought by the contractor, or others, resulting from the City's failure to comply with the terms of this agreement. 7. City shall adopt an ordinance or resolution authorizing its desig- nated City Officials to enter into and execute this agreement and the same shall be attached herto and become a part hereof. -3- i i 't s r DISTRICT OBLIGATIONS 1. District shall deposit an amount equal to 50 percent of the emer- gency vehicle pre-emption equipment installation costs within 20 days following opening of bids. *No contract shall be awarded until said ad- vanced deposit has been received. Pursuant to ORS 366.425, as amended by Chapter 365, Oregon Laws of 1979, the advance deposit may be in the form of 1) check or warrant; 2) irrevocable letter of credit issued by a local bank in the name of State; and 3) deposit in the Local Government Investment Pool accompanied by an irrevocable limited power of attorney. 2. District shall be responsible for furnishing and installing all pre-emption equipment on emergency vehciles operated by District. The Y District shall allow only vehicles which are under its direct control to be equipped with emergency vehicle pre-emption devices. The District shall be responsible for the maintenance of all pre-emption equipment installed on vehicles under its direct control. District shall pay for the replacement of all pre-emption equipment which becomes obsolete and for which replacement parts are no longer avail- able. 3. . District shall enter into and execute this agreement during:a duly authorized session of its Board of Directors. . F. GENERAL PROVISIONS E 1. If any real property purchased with federal-aid participation is no longer needed for right-of-way, or other public purposes, the disposition of such property shall be subject to applicable rules and regulations which i are in effect at the time of disposition. FF 2. It is mutually agreed between City and State that upon completion of the project State will transfer to City jurisdiction maintenance and control of the new roadway connection between S.W. Canterbury Lane and S.W. 112th Avenue immediately north of Pacific Highway West. r 4 1 . IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. This project was approved by the State Highway Engineer on October 21, 1987, under delegated authority from the Oregon Transportation Commission. The Oregon Transportation Commission, by a duly adopted delegation order, authorized the State Highway Engineer to sign this agreement for and on behalf of the Commission. Said authority is set forth in the Minutes of the Oregon Transportation Commission. APPRO L RECOMMENDED STATE OF OREGON, by and through its Department of Transportation, By Highway Division egion Engineer By State Highway Engineer j s Date ; APPROVED AS TO LEGAL SUFFICIENCY APPROVED AS TO LEGAL SUFFICIENCY By By Assistant Attorney General City Counsel Date CITY OF TIGARD, by and through its Elected Officials APPROVED AS TO LEGAL =. SUFFI ENCY By --Chiti ByANMayor o u n t y;Counsel By L ; City Recorder—Qep L WASHINGTON COUNTY, by and Date through its Elected Officials a • TUALATIN RURAL FIRE PROTECTION B 3 DISTRICT, by and through its r Board of Directors .1 Date By Title APPROVED WASHINGTON COUNTY BOARD OF COMMISSIONERS Date r \ MINUTE ORDER N ............p Q` DATE. ......✓...: i1Q..U.....��.4�...., � cl ... HY ..• .. �r r..L �erpp, CLEAR OF T AAIB ......... �- -5- C �,. Y. t zT I snot� ♦ •`. db Ace t p 1 .r :� TIGARD t• • AF r • 1 J. �� _. ' w _�! •% tet. /: .t _ t t i -:" L��—iL•• .r■,..w•. r �JLJ ...•.r• � ■ i a t i .e.. j •.ra • i •..r�'�.1^� '..•a••-'rl�. �.; �-s ; �C 141Nrmynr . �� ' _o•_ -.. �3�—, a �` J _• tom. t �r t "' , , t 1 N i�r r �. f I.L, E. - � � �C,\\ J�� I��) � I•��I�i• VLtr r.t - .r.•i•M �_!+p �'•t• _ I \ �_w... • _ � � TIGARD I88 , nr ' � �MVS '�°.' • , i •titer s' rO prr••r•• � � • t� t•M - • F i �c •" �++ .01 WASHINGTON COUNTY TUALATIN N••...• `' EXMIRIT 0 V ~K ► 7 I�. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: septembe.r. 12, 1988 DATE SUBMITTED: August 29, 1988 ISSUE/AGENDA TITLE: TU 88-0.7.Twality PREVIOUS ACTION: Norte J!U,,-Lur-H1,4h School iempora Use PREPARED BY: Keith Liden DEPT HEAD OK CITY ADMIN OK REQUESTED BY: POLICY ISSUE None INFORMATION SUMMARY Tigard School District is requesting Temporary Use approval to allow the use of a mobile classroom building at Twality Junior High School. In accordance with Chapter• 18. 140 of the Code, staff has processed concurrent applications for• a 60 day and a one—year permit. The 60 day permit has been approved by the Planning staff. The application for• consideration by the Council is an identical request for a one year• period. Staff recommends approval with the conditions rioted on the attached resolution. Attached ar•e copies of the applicant's request and site plan, the staff decision to approve the 60 day permit, and a proposed resolution. ALTERNATIVES CONSIDERED 1 . Approve TU 88--07 as recommended by staff, and adopt the attached resolution. 2. Approve TU 88-07 with further modifications. 3. Deny TU 88-07. FISCAL IMPACT None. SUGGESTED ACTION 1. Approve TU 88-07 and adopt the attached resolution. br/6760D TIGARD PUBLIC SCU00LS,DISTRICT 23J Administration Office A 13137 S.W.Pacific Highway Tigard,Oregon 97223 Area Code)503)620-1620 INSTALLATION AND USE NRRRRTIVE Due to an extreme overload of students at the Tuuality Junior High School the District desires to set one temporary portable building an the back side of the school. This building will be • a 24' x 50' mobile type structure housing tuuo classrooms. The building will be set on blocks with skirting and tied down. Electrical service will provided from the existing structure for heat and cooling. No plumbing velli be Included or accomplished. This building will be used for one year with the possibility of one additional year. Planning Is now underway to eliminate this building as soon as possible. Bud Hillman Director of Operations 7sP S Az �� `LLC L•s'ZC C's'l L•( . J '64 S 52) itF�U�G� S Cr'e CITY OF TIGARD NOTICE OF DECISION TU 88-07 TWAT TTY TUMOR HIGH enunn APPLICATION: A request by C. M. Hillman on behalf of the Twality Junior High School and Tigard School District 23J for an emergency 60 day temporary use permit to allow placement of a 24' x 60' mobile trailer on a 16.09 acre site zoned R-4.5 (Single Family Residential, 4.5 units/acre) . Location: 14659 SW 97th Avenue (WCTM 2S1 11AC lot 2700) . DECISION: Notice is hereby given that the Planning Director's Designee for the City of Tigard has APPROVED the above request subject to the fulfillment of certain conditions. The findings and conclusions on which the Designee based his decision are as noted below. A. FINDING OF FACT 1 . Background The existing school building was originally constructed in the late 1950s and has been expanded several times incrementally. In 1982 a Site Design Review request to add 4,460 square feet onto a then— existing 66,858 square foot building was approved by the Director subject to two conditions. 2. Vicinity Information _ Properties to the north, east, and south are also zoned R-4.5. i Properties to the west are zoned R-3.5 (Single Family Residential, 3.5 units/acre). 3. Site Information and Proposal Description E The site presently contains a 110,594 square foot junior high school building, athletic fields, and tennis courts. As of this writing, a there are approximately 80 parking spaces. 4 The applicant proposes to set one temporary portable building 20 feet away from the east side of the main building. The school district is apparently facing an "extremL- overload of students" and therefore needs additional classroom space. The building will accommodate two classes at a time, of about 25 students per class, for a total of 50 students at any one time. Five sessions per day are anticipated. The building will sit on blocks, will have skirting, and will be tied ' down. Electrical service will be provided from the existing structure for air temperature control. The applicant intends to connect a sprinkler system to that of the main building. The applicant is requesting an emergency 60 day permit so that the building might be erected in time for the onset of the school year which begins August 29, 1988. :r :M1 NOTICE OF DECISION — TU 88-07 — TWALITY JUNIOR HIGH SCHOOL — PAGE 1 rt 111M M-0 7 i s 4. Agency and NPO Comments Agencies and NPO #6 will be given the opportunity to comment and file E an appeal. The City Council will review a request for a one—year temporary use permit in September- Arid by that time t ie iury arld � relevant agencies will have been contacted and given the opportunity ' to comment. i The Consolidated Fire District of Washington County comments: s The unit shall be placed within 250 feet of a fire hydrant if- unsprinklerized or if sprinklerized within 500 feet of a fire hydrant. Fire Department emergency vehicle access roadways shall be provided in accordance with the Fire Code within 150 feet of the unit. t w B. ANALYSIS AND CONCLUSION Section 18.140.040 of the Community Development Code allows an applicant to apply for a 60—day and a 6—month or a 1—year permit provided it is an ` emergency situation and both applications are filed concurrently. t Both applications are to be . reviewed under the provisions contained in Section 18.140.020. F The relevant approval criteria for this case are contained in Section 18.140.060 of the Community Development Code. The Planning staff concludes that the relevant portions of the Community Development Code are satisfied rased upon the findings noted below: 1. Section 18.140.060 states that the following criteria must be satisfied in order to approve a temporary use for a mobile home in a Commercial or Industrial zone: (A) The need for use is the direct result of a casualty loss, such as fire, windstorm, flood or other severe damage by the elements to a pre—existing structure or facility previously occupied by the applicant on the premises for which the permit is sought; or (B) The applicant has been evicted within sixty days of the date of the application from a pre—existing occupancy of the premises for which the permit is sought as a result of condemnation proceedings by a public authority, or eviction by abatement of nuisance proceedings, or by determination of a public body or court having jurisdiction that the continued occupancy of the facilities previously occupied constitutes a nuisance or is unsafe for continued use; or (C) There has been a loss of leasehold occupancy rights by the applicant due to unforeseeable circumstances or other hardship beyond the foresight and control of the applicant; and NOTICE OF DECISION — TU 88-07 — TWALITY JUNIOR HIGH SCHOOL — PAGE 2 (D) There exists adequate and safe ingress and egress when combined with the other uses of the property; as required by 18.108 Access and 18.102 Clear Vision. (E) There exists adequate parking for the customers or the temporary use as required by 18.106 Off—Street Parking; (F) The use will not result in congestion on adequate streets; (G) The use will pose no hazard to pedestrians in the area of the use; (H) The use will not create adverse off—site impacts including noise, odors, vibrations, glare, or lights which will affect the adjoining uses in a manner which other uses allowed outright in the zone would not affect the adjoining uses. The proposal meets the requirements for adequate parking, congestion, access and egress, pedestrian hazards, and off—site impacts. Section 18. 140.060(c)(1)(A) states that the need for the mobile trailer must be the direct result of a casualty loss. A change in the population picture for a school could well be construed as a casualty loss because the school is unable to operate according to previous plans. Because the request in question is for a temporary use and is not a development—type application, public improvements such as sidewalks, walkways, or pathways are not typically required. Staff finds that this permit be granted for only 60 days and that this concurrent application for a one—year permit be forwarded to the City Council for their immediate review as required in Section 18.114.040 prior to the expiration of this permit. Should the applicant wish the trailer to remain on the site beyond a two year period, a Site Development Review approval will be required. Application for this review shall be made prior to expiration of subsequent temporary use approvals. C. DECISION Based upon the above findings and conclusions, the Director's designee approves TU 88-07 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO OCCUPANCY OF THE TRAILER. 2. Prior to expiration of this approval, the applicant shall apply for a one year temporary use permit from the City Council, should it be desirable for the trailer to remain on the site. NOTICE OF DECISION — TU 88-07 — TWALITY JUNIOR HIGH SCHOOL — PAGE 3 3. Building and occupancy permits shall be obtained from the Building Division. STAFF CONTACT: Brad Roast (phone 639-4171) i- 4. Plumbing permits shall be obtained from the Building Division. STAFF CONTACT: Mike Sheehan, (phone 639-4171) 5. This approval is valid for only 60 days from the date of the final decision noted below. D. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City Hall and mailed to: XX The applicant & owners XX Owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON September 6, 1988 UNLESS AN APPEAL IS FILED. 3. Appeal: Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. Appeal fee schedule and forms are available at Tigard City Hall, 13125 SW Hall Blvd. , Tigard, Oregon. The deadline for filing of an appeal is 3:30 P.M. September 6, 1988._ 4. Questions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 13125 SW Hall Blvd. , PO Box 23397, Tigard, Oregon 97223, 639-4171. I A-tZ A7RdSRED Y Debor h A. Stuart, Assistant Planner DATE tet' Keith S. Liden, Senior Planner DATE APPROVED (ht/6447D) -II a.F � j J an we: • J s.r. ►cw�oac T WALITY s ; :asroaK f JUNIOR HIGH rwcwooK i auo STJIL SCHOOL M N*, rT.TEMPLETON • A M J ELEMENTARY ,tip SCHOOL t MMarw` AVM NOTICE OF DECISION — TU 88-07 — TWALITY JUNIOR HIGH SCHOOL — PAGE 4 i Abp lLtALLly lir il Sch 60 1 .............................. fail`e _r qI-Ea . � fmdlra(rt► 1E24,� t 1 NOTE: IF THIS MICROFILMED _. It..' DRAWING IS LESS CLEAR THAN . THIS NOTICE. IT IS DUE TO I THE QUALITY OF THE ORIGINAL _.— DRAWING- _ s 08 6tz i3z J.2 ez sz iZ Ez zz lz �mIGMI�[IINMH�Itt1I11W i r fi , r • �=� -. � � , . _.� syr r / i c� et•• # .'it74 JwR- /! 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POLICY ISSUE Should the City Council forward to the Portland Metropolitan Area Local Government Boundary Commission of a 33 acre, 23 parcel annexation of land located south of SW Walnut Street between 128th Avenue and 135th Avenue. . INFORMATION SUMMARY This annexation request consists of 23 parcels totaling 33 acres that are contiguous to the City of Tigard. The annexation was requested by 16 Petitioners representing 20 parcels. Three other parcels and the Walnut Street and 132nd Avenue rights–of--way were included in order to create a more logical and efficient service area. All property is located within Tigard' s Active Planning Area. The annexation would create a large island of unincorporated Washington County, commonly known as "the Walnut Wedge", which would be surrounded by the City of Tigard. Attached is a resolution to forward the annexation request and an ordinance to change the zone designation from Washington County R-6 to City of Tigard R-4.5 in conformance with the City's adopted Comprehensive Plan. ALTERNATIVES CONSIDERED 1 . Adopt the attached resolution and ordinance to forward the annexation to the Boundary Commission and to assign plan and zone designations to the property in conformance with the Comprehensive Plan. 2. Deny the proposal, FISCAL IMPACT Since this area is within Tigard's Active Planning Area, the City will pay the Boundary Commission fee of $720 for annexation of more than 30 acres but less than 40 acres. SUGGESTED ACTION Adopt the attached resolution and ordinance to forward the annexation to the Boundary Commission and to assign plan and zone designations to the property in conformance with the Comprehensive Plan. br/6804D --- J t, r YiWi !sem _i—l� l l I 1 rn ^ PF-1 __�- J MI Gd MS' Iwo / � ._► — - � -- -` +,s � �j_ 'y��\M: CJI f- � y �1 {}{{ ! 1' ' - LF I I W\ $ 3nr ,Ln rs •"¢ l• ( r s w rurv_E - �-' r \�! :, �dl 12 ` J s b t r nr v r 1 f � 3nr I olio � rs 0 y Ilfrn AVE- AW r� Wti ob 1S b'y f ; 3 J i W SPO / "r0,`, •\ •II S• _ t I N Yiyri r I f IttIA F : •7Ar y" rE1 : k 9 M 3 >; 3 afi > I S - m •.� n s 'n .1 e21 wire 'ME .', fIZ. J m 3 i soo 7AY VI bZ, n )1 M a' : rn O_ a •f 'V I 1138 r_ 00 r'f � 3n s d 4 = ---— - ..-- 2 Y G 3 .1041 Z s. -•� i'O wP W 172 m1 Ate' � s J I — la 11L_'rl '3 - �--E--� ' ]Al �G Vl..�l7 1 �� / •�.�<. _�� IILJIL STAFF REPORT AGENDA ITEM SEPTEMBER 12, 1988 — 7:30 PM — 7:00 P.M. TIGARD CITY COUNCIL TIGARD CITY HAIA. — TOWN HALL 13125 SW HALL BLVD, TIGARD, OREGON 97223 A. FACTS 1, General Information CASE: ZCA 88-12 Zone Change Annexation REQUEST: A request to annex 23 parcels containing 33 acres into the City of Tigard and to assign plan and zone designations to the property in conformance with the Tigard Comprehensive Plan Land Use map as follows: COMPREHENSIVE PLAN DESIGNATION: Low Density Residential ZONING DESIGNATION: Current Zone Proposed Zone WA CO R-6 Tigard R-4.5 Because this area is within Tigard's Active Planning Area, Comprehensive Planning is Tigard's responsibility. The Low Density Residential designation allows a density of from 1 to 5 units, per acre. C APPLICANT: City of Tigard OWNER: Various 13125 SW Hall Blvd. Tigard, OR 97223 LOCATION: North along Walnut Street including the Walnut Street right—of—way from 128th Avenue to approximately 730 feet west of 132nd Avenue; and south along 132nd Avenue, including property on either side of the street except WCTM 251 4 Lots 200 and 300, and including the 132nd Avenue right—of—way to the Tigard City boundary. 2. Background Information On August 26, 1988, the City of Tigard had received petitions signed by 16 property owners requesting annexation into the City. (Copies of the petitions are attached. ) The City has prepared an urban services study that includes this area. The study concludes that the area can be served by the City of Tigard. STAFF REPORT — ZCA 88-12 — PAGE 1 3. Vicinity Information The area is bounded on the north and south by the City of Tigard, and on the east and west by Washington County. Adjacent property within tw-- City r zont�l p-25 on the north and R--4.5 on the south. Adjacent Washington County property is coned R•-6. 4. Site Information and Proposal Description The area consists of single-family homes on large lots, and undeveloped land. There are 15 single--family houses, 6 vacant lots. One lot with water storage tanks, and one lot with a water pump station. Sixteen property owners within the subject area representing 20 parcels have signed petitions applying for annexation into the City. Three other parcels and the Walnut Street and 132nd Avenue rights-of-way have been included in the proposal in order to create a more logical and efficient service area. The proposed annexation would create a large island of unincorporated Washington County that would be surrounded by the City of Tigard. A major factor determining the configuration of this proposal is the recent installation of a new sanitary sewer line along SW Walnut Street and 132nd Avenue. Several residents within the proposed annexation area are experiencing failure of their septic systems and have participated in the construction of the sewer line. Annexation is required prior to sewer connection. 5. Agency and NPO Comments NPO #3 has no objections to the annexation proposal but unanimously supports R-2 zoning for 15 parcels located along 132nd Avenue (comments and map attached) . NPO #3 also states that these property owners will petition the City for R-2 zone designation. No petition concerning -zoning has been received at the time this report was written (09/01/88) . The R-4.5 zoning is proposed in conformance with the City's Comprehensive Plan and the existing R-6 County zoning. The Engineering Division has no objections to the annexation proposal but offers the following comments; a. TI.e 23 parcels Piave access to 132nd Avenue, 135th Avenue and Walnut Street. 132nd Avenue and Walnut Street are currently Washington County jurisdiction and are proposed to be annexed to the City as part of this annexation. 132nd Avenue was recently improved to interim standards by the Benchview Subdivision. Walnut Street is to receive an asphaltic concrete overlay from 128th Avenue to 135th Avenue by the Benchview Subdivision and Washington County. 135th Avenue south of Walnut Street is a local Washington County street. The City is currently studying various routes for collector streets to connect Gaarde Street, Bull Mountain Road, Walnut Street, and Murray Blvd. within the Bull Mountain area. Some of the proposed routes are within the annexation area. STAFF" REPORT - ZCA 88--12 - PAGE 2 b. Sanitary sewer is available in 132•rid Avenue, south of Walnut Street and Walnut: Street, from 132nd Avenue to 128th Avenue, to r provide service to most of the parcels. C. Storm drainage is provided by the natural drainage channels which, traverse the site. The Building Division and Tigard Water District have reviewed the proposal and have no objections. No other responses were received at the time of writing this report. (9/1/88) B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Tigard Comprehensive Plan Policies 2. 1.1, 6.4.1, 10. 1.1, and 10. 1.2 and Chapter 18.136 and Chapter• 18.138 of the Community Development Code. 1. Plan Policy 2. 1.1 is satisfied because the Neighborhood Planning Organization and surrounding property owners were given notice of- the hearing and an opportunity to comment on the proposal. 2. Plan Policy 6.4.1 is satisfied because the annexed area will be designated as "developing area" on the Development Standards Area Map. 3. Plan Policy 10.1. 1 is satisfied because the City has conducted the Bull Mountain/Walnut Area Urban Services Study which includes the 132nd area. 4. Plan Policy 10.1. .2 is satisfied because the Police Department has been notified and the land is located within Tigard' s Active Planning area. The Planning staff has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon findings noted below: 1. Chapter• 18. 136.030 is met because the applicant has met all of the approval standards for annexation of property. 2. Chapter 18.138 is met because the property meets the definition for a developing area and shall be designated as a "developing area" on the Development Standards Area Map. C. RECOMMENDATION Based upon the findings and conclusions, the Planning staff recommends approval of ZCA 88-12 subject to the following conditions: 1. The property shall be designated as "developing area" on the Development Standard Areas Map. C STAFF REPORT — ZCA 88-12 — PAGE 3 2. All development; on the property shall be reviewed and approved by the City of Tigard. PRETARED 8Y: uhn Acker APAM- B = ize i A. Newton sociate Planner, Senior Planner (br/6822) 0. STAFF REPORT — ZCA 88--12 — PAGE 4 AUG 3.1 1988 • REQUEST ClTY f�c DV a TO: l� / DATE: AugUgP ' 1988 FROM: Tigard Planning Department RE: ZCA 88-12 132nd Request to annex 23 parcels consisting of 33 acres into the City of Tigard and to change the zoning nation from Washington County R-6 to City of Tigard R-4.5. The parcels are located south of Walnut street a ween 12SER Street and 135th Street. (WCTM 2S1 4 lots 501, 502, 503, 600; WCTM 2S1 l 4AC lots 200, 300, 400, 500, 60U, , , t luuv, 1100, 1200, 1300, 1400, 1500, 1600, 1700; WCTM 2S1 4BD lots 2900, 3900, and 40OZ7-. Attached is the Site Plan and applicant's statement for your review. From information supplied by various departments and agencies and from other information available to our staff, a report and recommendation will- Ilk-, prepared and a decision will be rendered on the proposal in the near future. { If you. wish tcomment on this application, we need your comments r by � 7 , 19 You may use the space provided below or attach separate letter to return your comments. -If. you. are unable to respond by the above. date, please phone the staff contact noted below with your comments -and .confirm your comments in writing as soon as possible. If you have any questions regarding this matter, contact the Tigard Planning Department, P.O. Boa 23397, 13125 SW Hall Blvd., Tigard, OR 97223. Phone: !; 639-4171. STAFF CONTACT: Qdtn r•► PLEASE CHECK THE FOLLOWING ITEMS THAT APPLY: We have reviewed the proposal and have no objections to it. Please contact of our office. Please refer to the enclosed letter. 1 ._ Written Comments: `„/ e uo de r s t z)c-,c l / a f e yl ei�;1., h,,r kood of gtiF '{qac f old 152yu Awove l 5 e ti f:O •iaC4 T o r e c r ✓c 2 O v1,',4l-'9 . /` i 2 ,Z)14 eXiSqib.c� Vl ei�1 fi) !?cam 'y,�;r.,:/ cf {! .1 f^ T CN-e lots �ex,.n� !vf l�r.0 n2 0 # J c .L) `i� l .cr-f7 R) ZC�rb 1-or 1�,5 VlP '° GLnurAl'-:w /, On ue �o v "11 e_ _� Cc ,�/v,"/ p,/ T P�p�GwLu /�,��/ -5eye(4 v T rJ eVe4i coo 2riecl 5✓/'/Jor% 7(4i.5 810:7V14 . r€ 001 av r/'4;fe , -- Name of Person Commenting: Go 6/eC&a le CG,ai•r va,d Phone No. 5 C1'' �c1 3 7 :� U[ ti 5 3 / V C cn/3521P k borhood +° Je SSS j v► eG� Nie _ � c ;fof `�%� �rc! JI'< 2 -Zoo/H� . y 239 28 S 8T°29'44"E 521.08 lot/U R'S53' ,e N38..3T 267' STREET" Q 0!4 1 2416213'00AC. 300 1300 I1800 .52 AC. .63 AC. .70 AC. zw>E5. in ti ZN 147' s N S }T S a — — V) O tt� ,-C m ;� 400 0 T r N r'°D 46 AC a N 1200 w N w $00 - p 113' H� .46AC. N 51 84 �Q (CS. 12,821) M ` 1700 It 166.17 1t 1.24 AC. (C.S. 8,634) _ 1 tT (C.S. 16,575) 1a7' e 500 0 'O 243' b1 1600 .46 AC. N C 1100 ° .03 AC. 2 _ CQ .54-AC. °m 166.17 240 —► N 8.30 6 1000 00 o .53 AC. 49�C . 12,128) m 220' N/ t I �� 108.89 _ _ 207.30 O N — 114.26 900 (CS.22,409) 700 W., .5/AC. .73 AC. I f 24.Boo — C.S. 15-A751 N 89°43'30 E CV M?? May 27, 1988 Tigard City Council City of Tigard PO Box 23397 Tigard, Oregon 97223 Dear Tigard City Council: We, the undersigned property owners are applying for annexation to the City of Tigard. We wish -to annex to take advantage of city services, including sewer service, which will become available to us with the development of Benchview Estates at the end of 132nd Street.r We are equesting that the council waive a:zy annexation charges since we are in an area considered favorable for annexation by the city, and feel that the city would be seeking annexation of our area in the near future. We would like to annex at this time as we understand that it is a necessary condition for us to hook up to the soon to be constructed sewer. Thank you for your consideration of this petition for annexation. Sincerely, ' 1 /TJ'u'�pLv U G4�;v�ty & ; rs. Tony Orlandini Mr.& Mrs. Tony Spanu r. & Mrs. Burl. Morfor 1 925 SW 132nd 12885 SW 132nd 12930 SW 132nd Tigard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Claude Beard Mr. & Mrs . Cal Schnider Mr. & Mrs. M.L. Clayton 12975 SW 132nd 12845 SW 132nd 12980 SW 132nd Tigard, Oregon 97223 Tigard, Oregon 97223 Tigard, Orje on 7223 / f //:•�i�l� 't.i �t !'i/. err ( 7 l-Z \ Q Mr. & Mrs . Dave Klingle Mr. & Mrs. Paul Etchemendy 12900 SW 132nd 13255 SW 132nd Tigard, Oregon 97223 Tigard, Oregon 97223 CONW May 27, 1988 Tigard City Council i City of Tigard PO Box 23397 Tigard, Oregon 97223 F Dear Tigard City Council: I` We, the undersigned property owners, are applying for annexation to the City of Tigard. We wish to annex to take advantage of city services, including sewer service, which will become available to us with the development of Benchview Estates at the end of 132nd Street. We are requesting that the council waive any annexation ! + charges since we are in an area considered favorable for annexation + by the city, and feel that the city would be seeking annnexation t: of our area in the near future. We would like to annex at this t time as we understand that it is a necessary condition for us to hook up to the soon to be constructed sewer. Thank you for your consideration of this petition for annexation, i. k.' !y Sincerely, is t Mr. & Mrs. Jim Piestrak Rev. & Mrs. Harry Hampton Les Hampton 13275 SW 132nd 9747 -SW 'App&loosa Place 460 Larry Ave. No Tigard, Oregon 97223 Beavefton; %Oregoh'.97007 Salem, Oregon 97303 Mr. & Mrs. Mark Link 13050 SW Walnut " Tigard, Oregon 97223 RECEIVE© AUG Q 3 1988 May 27, 1988 r . Tigard City Council City of Tigard PO Box 23397 Tigard, Oregon 97223 Dear Tigard City Council: We, the undersigned property owners, are applying for annexation to the City of Tigard. We .wish to annex to take advantage of city services, including sewer service, which will become " available to us with the development ;of Benchview Estates at the end of 132nd Street. i We are requesting that the council waive any. annexation charges since we are in an area considered favorable for annexation by the city, and feel that the city would be seeking annnexation of our area in the near future. We would like to annex at this time as we understand that it is a necessary condition for us to hook up to the soon to be constructed sewer. Thank you for your consideration of this petition for annexation. Sincerely, ' s Mr. & Mrs. Jim Piestrak Rev. & Mrs. Harry Hampton Les Hampton 13275 SW 132nd 9747 '•SW :Appaloosa Place 460 Larry Ave. No Tigard, Oregon 97223 Beaveiton; -.Oregoh 97OO7 Salem, Oregon 97303 i Mr. & Mrs. Mark Link J rry Burg 13050 SW Walnut 1 975 NE alkins Ln Tigard , Oregon 97223 I ewburg, re. 97132 i i I ..v • r ra.• uKK�. ♦vlK4i / ♦ �IVI"[� / 7 L.-Iry-rit //LC f11K7 Toe I1N�t1DIA771W TIS 7N�- G/7Y Dr' TIl.4PD, TyANLi YDU FD,r YW� w rd CQh CY 11223 _ si6Nr�T�P�62 WC M& 11A("-5,'iAM T-'OPZ-P7Y 6&411�� Akl!F- APf'LY1Ab TOLE' ANWEVA MW TLS 7RZ- 217Y O NZ YDU . ?L� YDUL' CD/US//-9 Tl ' 3 ZIP s/6N1T1TPCS� WC 771& !1/li1�.S,U,r M 7Wb&F7Y 6kYA/�� AY2E APf'L X1Ar,- TOe AN/1 EVA 77 Tl 7H,�,'-- G/7Y D/' 1111,11ANZ YDU A I- YDU.e CD/US/lo�71�r7122t l 'lO.CX fay. e,-7 WC 71.1& Z11Y -5--6 ZZ 2Wb ZF7v AAAZYIM¢ Fd-' AN1,11-Y117.7M.- ' 70 777t�--- G/7Y Dl' ;Z! LA �.), r NAME !309 C - s. tnf. WAL ft)WT UC&ARI OR- 97223 .S/f N/l7l�L� 6 2 ♦Ya': Jy".1"..t•:rS+>t >t)r•:Y+ �+t`i +:t:k- 4 Y-r1 i%+�Nisya: i 7'"<:.;:SN�:$).yr•iViis:i<'+•t �, y;::ie` :y:�:j:s'•-. i1+::•sr.: +p... :'sy :£':•rr• :: ••,•!s s-:{.• :4%s _rlHS4se:?,::...... '%y.};%64:1 :jfa.,,Ei11; ..:-,+.l:. :S',5,:' ......!Q=�tIU;=c'f.}: .9•.:s... _ :P .. �. t � � / � � .. , � / C � � �' � • , � r ' i' •� �l► /, .. _. . ' � � _ � � 1 � • • �, I. • • � � � �� I I f �� i i � � � , _ _ c� �, : / ,l i Gam. � � � ' _ _�� . .: ' 1 a � _ •. . ,. �•�• _ . �_ S e� f e �� /✓l 06 �jl eclsve Gtr d ,du A�Pa -&-3 cl, A,�Z� ic-541 xeez�� aU/) A^-ell WO ,96, G<� , w c-a SW *vel &- �,,, s w J3.2H� a1w NO-r CITY OF_TIGARD......OREGON COUNCIL AGENDA ITEM SUMMARY _ AGENDA OF: September 12_1988 DATE SUBMIT-I•'ED: _S_eptember 1 1988 ISSUE/AGENDA I.i I LL- : rsody is e,,t I','EVT.^US ACTION: Annexation ZCA 88-13 -- PREPARED BY: John Acker J DEPT HEAD 0 CITY ADMIN--01 �jT REQUESTED BY: Mr. & Mrs. Bodyf-elt POLICY ISSUE Should the City Council forward to the Portland Metropolitan Area Local Government Boundary Commission a 1.61 acre annexation of land located at 1282.0 SW Walnut Street. -•INFORMAI"ION SUMMARY This annexation request consists of one parcel totaling 1 .61 acres that is contiguous to the City of Tigard. The annexation was requested by petition by Richard and Kathleen Bodyfelt who own the parcel. The subject property is located within Tigard's Active Planning Area. Attached is a resolution to forward the annexation request and an ordinance to change the zone designation from Washington County R-6 to City of Tigard R-4.5 in conformance with the City's adopted Comprehensive Plan. ALTERNATIVES CONSIDERED 1. Adopt the attached resolution and ordinance to for-ward the annexation to the Boundary Commission and to assign plan and zone designations to the property in conformance with the Comprehensive Plan. 2. Deny the proposal. FISCo)L IMPACT" Since this area is within Tigard's Active Planning Area, the City will pay the Boundary Commission fee of $180 for annexation of more than 1 acre but .less than 2 acres. --~-•---�----�—�—.SUGGESTED ACTION Adapt the attached resolution and ordinance to forward the annexation to the Boundary Commission and to assign plan and zone designations to the property in conformance with the Comprehensive Plan. br'J oov;u � iii�� r�a� � ■�■ `�� ■�■�►� �►\1111 � �� Mormon moms 1 mill■ ■M■■■■ �� / .. .■■ ■� ■ . .. ►� MR MR i■ o, .� �' illi ' googol ■®� ■■■n moms STAFF REPORT AGENDA ITEM SEPTEMBER 12, 1988 — 7:00 P.M. TIGARD CI'T'Y COUNCIL TIGARD CITY HALL — TOWN HALL IliA. ��... nun i ��_vv. TIGARD, OREGON 97223 A. FACTS 1. General Information CASE: ZCA 88-13 Zone Change Annexation REQUEST: A request to annex 1 parcel containing 1.61 acres into the City of Tigard and to assign plan and cone designations to the property in conformance with the Tigard Comprehensive Plan Land Use Map as follows: COMPREHENSIVE PLAN DESIGNATION: Low Density Residential ZONING DESIGNATION: Current Zone_ Proposed Zone Wa. Co. R-6 Tigard R-4.5 Because this area is within Tigard's Active Planning Area, comprehensive planning is Tigard's responsibility. The Low Density Residential designation allows a density of from 1 to 5 units per acre. APPLICANT: City of Tigard OWNER: Richard & Kathleen Bodyf-elt 13125 SW Hall Blvd 12820 SW Walnut St Tigard, OR 97223 Tigard, OR 97223 LOCATION: South of SW Walnut Street at its intersection with 128th Avenue at 12820 SW Walnut Street. 2. Background Information On August 22, 1988, the City of Tigard received a petition signed by Richard and Kathleen Bodyfelt requesting annexation into the City. 3. Vicinity Information The subject property is bordered on the north by the City of Tigard, on the west by property that will officially be within the City of Tigard (Boundary Commission final order) on November 9, 1988, and on the east and south by Washington County. Adjacent properties within or soon to be within Tigard are zoned R-4.5. Properties in Washington County are coned R-6. r i S -p STAFF REPORT — ZCA 88-13 (BODYFELT) — PAGE 1 4. Site Information and Proposal Description The subject property is a 1.61 acre flag lot with a single family home. The property is partially wooded and slopes to the south. Annexation was requested through petition by Richard and Kathleen Bodyfelt. 5. Aqency and NPO Comments NPO #3 expressed no objections to the annexation, but unanimously (7 of 7) support R-3.5 zoning f-or the parcel. Mr. Bodyfelt told an NPO #3 representative that he would like R--3.5 zoning. The R 4.5 zoning is proposed because is is compatible with the surrounding zoning and conforms to the Comporehensive Plan designation. The Engineering Division has no objection to the annexation proposal but offered the following comments: 1. The parcel has access to Walnut Street, a Washington County major collector street, via a flag lot situation. The access is directly across from 128th Street, a City minor collector street. The City is currently studying various routes for collector- streets within the Bull Mountain area. The extension of 128th Avenue south of Walnut Street is one option in the study. 2. Sanitary sewer currently exist in Walnut Street. Since this parcel slopes down from Walnut Street-, service to the flag lot may not be available from Walnut Street. 3. Storm drainage is provided by the natural drainage channels which traverse the site. The Building Division and Tigard Water District have reviewed the proposal and have no objections. No other responses were received as of the writing of this report. (9/1/88) B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Tigard Comprehensive Plan Policies 2. 1. 1, 6.4.1, 10. 1. 1 and 10.1.2 and Chapter 18. 136 and Chapter 18.138 of the Community Development Code. a. Plan Policy 2.1. 1 is satisfied because the Neighborhood Planning Organization and surrounding property owners were given notice of the hearing and an opportunity to comment on the proposal . b. Plan Policy 6.4. 1 is satis;' ied because the annexed area will be designated as "developing area" on the Development Standards Area Map. C. Plan Policy 10.1. 1. is satisfied because the City has conducted the Bull Mountain/Walnut Area Urban Services Study which includes the subject property. r STAFF REPORT — ZCA 88-13 (BODYFELT) — PAGE 2 d. Plan Policy 10.1.2 is satisfied because the Police Department has been notified and the land is located within Tigard's Active Planning Area. The Planning staff has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon findings rioted below: a. Chapter 18. 136.030 is met because the applicant has met all of the approval standards for annexation of property. b. Chapter 18.138 is met because the property meets the definition for a developing area and shall be designated as a "developing area" on the Development Standards Area Map. C. RECOMMENDATION Based upon the findings and conclusions, the Planning staff recommends approval of ZCA 88-13 subject to the following conditions: 1. The property shall be designated as "developing area" on the Development Standard Areas Map. 2. All development on the property shall be reviewed and approved by the City of Tigard. PREPAREBYtAssociatePlarinerr, n Ac er APPROVED BY: Elizabe A. Newton Senior Planner (br/6823D) STAFF REPORT — ZCA 88-13 (BODYFELT) — PAGE 3 f f WC 7J1467 L1NW1S�NZD ANOPMP7Y MYAIIf� Aldi- Af'fOZ.rIAV7 i. I: ✓MZ& C} i t .�...i.. •>.. ••v. •Y•••!3:!'•:?r_:yy`3H,i•'•1iSi1S::::? ,:3�1�5?:'�3SS.��?3!3�!SS�:g1:5:¢"r,3;:�:1QS:313%i:i`�j: ;'.•` '=� 'i,:?;:K=j• :•Y::.3 r• yt,;..;q•: Y,r,•r.:J,.,.• •!�33'.: .'•ySr!Sg::?'r•';$;u::: 4..!.. .-.. :!.;. .-'s I` ,..................:... .........., .. • EE i i I i CITY OF TIGARD, QREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: September 12, 1988 . DATE SUBMITTED: September 6, 1988 ISSUE/AGENDA TITLE: SDR 88-12, PREVIOUS ACTION: Hearings officer Sj- 88-02 Pi,sq Pt Corr). approval subject to co-ndit..i.qns IDI2E13AIRED BY: Keith Liden DEPT HEAD 01(L CITY ADMIN 07KREQUESTED BY: POLICY ISSUE INFORMATION SUMMARY On July 6, 1988, the Hearings Officer granted approval for the Puget Corp. to expand its existing facility on the corner of Bonita Road and 74th Avenue subject to conditions. Mr. Skortes, while not objecting to the proposed expansion, appealed the decision because of the street improvement requirements on 74Lh Avenue, and because the same will likely be required of him if he develops a property to the south on 74th Avenue. Attached is a vicinity map, Hearings Officer Decision, John Skortes' appeal, memo from Randy Wooley discussing street improvement issues, and hearing transcripts. The transcripts are of poor quality due to an electrical malfunction that has now been repaired. ALTERNATIVES CONSIDERED 1. Uphold the Hearings Officer decision. 2. Modify the Hearings Officer decision. 3 . Remand the decision to the Hearings Officer for further review. FISCAL IMPACT SUGGESTED ACTION 1. Uphold the Hearings officer decision and adopt the attached resolution. ht/6876D Attachment civic CENTER A SA IGARDI o SEN ..A F S DBURQ STEAKT.— S.w TEON CINTIER DRIVE S. ST 2 1 I I 1z �-.g'.—. . S*LANWARK I.M. V OLOXY CRE 0 .,EW N Z W wEAVER G—REN W" LM AY KROESE 'A An 1 HI o FTT LVE INEZ PU ET C RATZX)N-- f, A F I SITE pit J —TT TT &vt W.pooce, St c imo i. S.W. ROSS STRIEqT S.W. Gc'V r$f'.L 0 vo IS RALE L".. MA.LCT S. St —9F MIL 6 y 1-T .THAN T�GARD HIGH SCHOOL USA F <1 TRFATMFNT c LAND USE DECISION APPEAL FILING FORM ( The City of Tigard supports the citizen's right to participate in local government. Tigard's Land Use Code therefore sets out specific requirements for CiTYOF T117AIRM filing appeals on certain land use decisions. The following form has been developed to assist you in OREGON filing an appeal of a land use decision in proper form. To determine what filing fees will be required or to answer any questions you have regarding the appeal process, please contact the Planning Division or the City Recorder at 639-4171 . 1. APPLICATION BEING APPEALED: Hearings Officer Notice of Final Order SL 88-02 and SDR 88-12 2. HOW DO YOU QUALIFY AS A PARTY: Attached letter 3. SPECIFIC GROUNDS FOR APPEAL OR REVIEW: Attached letter 4. SCHEDULED DATE DECISION IS TO BE FINAL: 7/29/88 3:30 p.m. 5. DATE NOTICE OF FINAL DECISION WAS GIVEN: 7/13/88 6. SIGNATURE(S): Attached letter is signed. x x x�Ht�(x x�t x x x�E)Fx�t�t x�E xat x x x x�F 1t x x x x x x x x x�E XX x�t X X x FOR OFFICE USE ONLY: Re eived B,y,�_! U Date: 7 � l$ Time: oZ:� Approved As To Form By: (�l��QL.�.l Date: Time: Denied As To Form By: G Date: Time: l �t•�E•�E�•x-x-xxx-x••x-)HE•x�(-x-xX-?Ex�H(�(-x•x-x-x-xaE-x-x-x3(••)E•�E••x-x-x-x•�(-)HE-x-x•�(-�(-x••x�E•x-x-xx-x#x�(�E••1E�(-x-N?E•xx•ar�acx•'.i_x.Y;.=icii=icicii-x-ii• lw/4846A G�~ 13125 SW Hail Blvd.,P.O.Box 23397,Tigard,Or97f2l (503)63g-4171 C r v t We /i 36 9 Ole July 28, 1988 City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Subject: Appeal and or reopen hearing Case number 88-02 and SDR 8812 Gentlemen: Hearing officer findings were based on inaccurate source materials and testimony furnished to her by City employees who were not present in 1982 when representations and agreements were made between City of Tigard and 74th LID property owners. I was spokeperson for 100% of the affected property owners concerning the 1982 74th LID and am fully abreast of the agreements made. Agreements made with the property owners by the City council and City officers must be honored today. FACTS: The property owners had cost estimates which showed the the project could be built for $95,000. and this figure was blessed by the City Engineer, Mr. Frank Currie in several preliminary meetings that were held with city officers including the City Manager. The only City standards to be deleated that the property owners approved and representations made the the City Council for the 14 June 1982 approval were as follows: a. 24 feet of prepared and paved surface to city specifications; initial proposal called for thirty feet of preparation and paving. b. deleat curbs and sidewalks. If the employees of the City unilaterally changed the specifications after the 14 June 82 date the City most assume sole responsibility. C Page 2 July 28, 1988 Definition of interim as described in the hearing officer's findings is in error. It was agreed between the parties prior to the Council meeting and during the hearing on 14 June 82 the word interim was being used only because of the deviation from then existing city codes enumerated earlier under a. and b. Thisproject was never represented as a temporary improvement. The second agreement made inconjunction with the first agreement between the City of Tigard and the property owners and most be honored today is as follows: After the balance of 74th Street is paved to a full thirty feet and curbs and sidewalks installed in this section the City has a right to go back and widen the 1982 LID portion of the street six more feet and install curbs etc. and bill the property owners accordingly. The property owners agreed to waive their right to remonstrate. Again if the City failed to secure all the applicable documents for the above we the property owners can not be held responsible. Summation: The City in their fidicuary role most be compelled to honor agreements and representations made in 1982 and enumerated above. Therefore Puget Cororation is under no City obligation to do anything to 74th Street because in July 1988 approximately 2,650 feet of 74th is still a gravel patch. Furthermore property owners are not responsible for any deviations made to city standards unilaterally by City employees . We should remember that the property owners paid the $95,000 to grade and pave the street. We relied on the City to protect our interest. I have noted that the 14 June 82 transcript notes are very incomplete. Testimony of myself, Dan Mercer, and Geoff Levear can substantiate everything noted in this letter together with records and notes in our possession. Si cer ly yours, J R. Skourtes 17010 S.W. Weir Rd. Beaverton, Oregon 97007 r copies to: Dan Mercer Geoff Lear t L:: 1 TRANSCRIPT" SL 88-02/SDR 88•-02 PUGET CORPORATION June 8, 1988 and July 6, 1988 Beth Mason This is June 8, 1988, at 7:00 p.m. We're in the Tigard City Hall, Town Hall Room, this is the time set for the regular agenda for the Hearings Officer. My name is Beth Mason, I'm the Hearings Officer for• the City. At my left is Keith Liden, he's the Planning staff representative. We have one item on the agenda tonight, that's and 88--02, request by Puget Corporation of Oregon for Site Development Review and a Sensitive lands Review on property zoned Light Industrial. I have reviewed the staff- report and the attachments that were provided. Do I see from the audience the only people here are the applicant and your representative? I'm inclined to approve the staff report subject- to the conditions found in the staff report, unless there is something that you'd like to add or comment on. (Unidentified person) HEARINGS OFFICER Okay, fine, why don't you come forward. (Unidentified person) I'm an attorney in Tigard. I'm working with Puget Corporation on . . . . have submitted to . . . . permit . . . . parking facility. The recommendations from staff . . . . through . . . . not represent a problem except . . . . through G except Item a, some . . . . that are standard procedures for the City of Tigard . . . . president of Puget Corporation has . . . . historical information . . . . years ago standard that was a little bit . . . . standards . . . . standards be maintained . . . . through G do not present a problem. Item h . . . . division of the northeast parking area to meet . . . . problem . . . . systems on the west side of the building. . . . . Presently there is one HVA system . . . . creates some noise level . . . . high level of noise respect that . . . . of the . . . . problem. registered to the City or to Puget Corporation . . . . from the neighbors. TRANSCRIPT SL88-02/SDR 88-12 PAGE 1 Neighbors directly . . . . company are . . . . 100 feet from the building . . . . feet is the Fanno Creek and . . . . the 100 foot point . . . . Terrace . . . . 175 feet . . . . residential . . . . that he's proposing. . . . . directly along with the noise barriers on the same siue . . . . deciduous plants there, the idea of some evergreens in . . . . really . . . . again . . . . and finally 6 . . . . item I, Z have talked with both Keith Liden and Greg Berry about the City's requirements on dedication. Apparently the 1984 . . . . staff recommendations . . . . the property . . . . we don't really have a problem on . . . . today. To make . . . . however there's been another piece of property . . . . rear of the property where Puget is . . . . proposing to use . . . . and 45 percent . . . . property from the . . . . natural stage is the . . . . river meanders closer to coming past the point . . . . current. the river . . . . be on . . . . when the company has . . . . created a flood plain . . . . some flood plain land by commercial and industrial development . . . . specific area such at the 74 . . . . be an . . . . to . . . . talked to Greg . . . . one piece of property . . . . determine if there is development potential and if . . . . the City in straightening out the stream. Greg . . . . approval to a . . . . agencies involved . . . . so I don't have any definitive answers . . . . with us . . . . think that the City's . . . . courage a private property owner in an industrial area to . . . . I'm Jeff Lavear, president of Puget Corporation . . . . stay with the . . . . the way the creek does meander and where we are talking about future possibility . . . . we would want to do that and participate in that, assuming that the as Bill said the wetlands could be moved also . . . . to have some more usable land for the future. The area that we're talking about straigtening it out has already been created as a spillway . . . . wetlands to expedite the . . . . through that area . . . . to and I'm not familiar with all . . . . legal hurdles . . . . went through to do that . . . . what it would mean eventually . . . . deepening the spillway that has already been created and make that the . . . . Fanno Creek. . . . . current course . . . . other comment in regard to the . . . . corporate citizen on that site since 1969 . . . . resident of . . . . though our name tends to confuse people that we're . . . . are actually . . . . last year been awarded . . . . Commerce . . . . companies . . . . the number of people that we've hired in . . . . past year we have . . . . on a list honorable mention for- the second year in a row . . . . again . . . . and creating jobs . . . . having watched the history of this area over a long period of time and made an aggressive effort to provide jobs and to grow the status of that company to a world . . . . company status . . . . c TRANSCRIPT SL88-02/SDR 88--12 PAGE 2 I've noticed that the flood plain issue is a moving . . . . in the area but . . . . 1954 . . . . and at that time there was discussion about . . . . rules got changed . . . . became somewhere else and allowed us to build built in 1984 . . . . my ( next. i0 years or so wiiay be a. wl.lole diffcrent: . . . . set about the . , , if we were to dedicate floor plain area to the City . . . . it might exclude future . . . . come back to the issue of the half—street improvement . . . . we aim to propose this . . . . could essentially uh sanction using the . . . . as we used . . . . our 84 project . . . . the . . . . improve that . . . . accommodate Mercer Steel . . . . manufacturing facility . . . . concrete in that area and we're planning on heavy duty trucks . . . . on that road. At that time it was a matter of record in those LID hearings . . . . the standard was cut back because all parties agreed, including the City, that that particular . . . . adequate . . . . 84 . . . . curbs and sidewalks . . . . widen that road and we . . . . same criteria as the LID used. Now we're being asked to upgrade that standard substantially and in my opinion, as a mechanical engineer, it would has it's poor engineering . . . . and change that standard of . . . . part of that street. . . . . plan as submitted calls for . . . . asphalt on 3/4 rock . . . . half- rock is very adequate and matches the standard of the rest of that . . . . in that half street improvement language . . . . of this may be standard language but . . . . record I want to make sure it's understood . . . . streetlights and underground utilities . . . . are not part of what Puget is going to . . . . and I don't believe . . . . expects. our plan lights are already in place and I don't think . . . . underground utilities in for, 100 . . . . on a street where there are no underground utilties. half street improvements . . . . intended to make those change outlined we can proceed on providing that half street improvement . . . . plan. . . . . couple of comments with regard . . . . on the apartment side of . . . . fair amount of landscaping, trees, and such . . . . area . . . . facility. . . . . terms of the landscaping of the . . . . submitted a plan . . . . meets the requirements . . . . very interested in having a good looking . . . . part of our . . . . is when customers show up, US or Japanese customers they are impressed with our appearance so . . . . to . . . . and we will . . . . landscaping as part of the . . . . comments I'd be happy . . . . Beth Let me ask the staff- a couple of questions first. Keith, on the LID criteria of the earlier development of 74th Avenue, do you have any information on that or 7 TRANSCRIPT SL88-02/SDR 88-12 PAGE 3 Keith I',,- afraid, 1 don't, 0m, ii.-.- rert-iAinly would h9 publi.e., rerord an(l k- rnold 1-10 could get that information for•war•ded to you before you made a written decision, if you want us to do that. Be th Mr. Monahan, did you bring a copy of that LID, the standard? Monahan No, I was unaware . . . . this meeting. Beth Okay. I'm going to need to see a copy of that standard. From you remarks it appears that was an interim standard. The question is what's interim? Have we reached the end of the interim, is it time now to develop to the ultimate development standard? Arid that' s the question that's before me. Um, and I would need to see what what direction the Council gave on what interim means. Now long do they want to maintain that standard, and at what point in time do they want to bring that standard to the regular street standard. Second on the noise barrier for the air conditioning system, what's the staff' s thinking on that? I've never seen a noise requirement before. Keith Well, we have we have two different references to noise in the code. One talks about the fact that the City will uphold DEQ's noise abatement criteria. So I guess I would view that as bottom line that you have to meet DEQ requirements for• noise for night time and daytime. Also on site development review of criteria, we have some I'd guess I'd call it, more subjective language about buffering and noise and so forth, talking about compatibility between different types of use3, the example here being TRANSCRIPT SL88-02/SDR 88-12 PAGE 4 industrial and residential. When I was out on the site during the day when I was over at the apartments, the air conditioning unit was definitely audible and it was my feeling, given what we have here in the code, that providing i � 'n, c "... buffer would he anoropriate. I would, I would agree with L' $UIIIC n111\,t � w iwi i. them that probably during the day, background noise of traffic and other things going on it may riot be much of a problem, however, the requirements are is for DEQ are more stringent in the evening hours. i Beth F So regardless of what the city did, DEQ could step in and require them to, usually DEQ only responds to a complaint, but they could step in and require some noise abatement measures? 1 Keith i That's true, or the City could also. I Beth i\. And there haven't been any measurements taken to determine if it's a problem? i Keith t a Not to my knowledge, no. (some background talking that gets lost) Beth And the landscape buffering on the west side of the building. I don't quite understand the disagreement that we have between staff and the applicant about evergreen versus deciduous. What's the, what's the objection here? I mean, what's the reason for evergreen and why are you opposed to evergreen? . . . . (lost in transit somewhere) TRANSCRIPT SL88-02/SDR 88-12 PAGE 5 t Beth 'i What the staff position on that? s Keith Well, p Beth :: The purpose of the screening is what? . . . . (background talking) '`; a; Keith :< It should be on a - it' ll be on a white 11x17 sheet that should be in there also. ` Beth have it here. Keith Again, I am looking at the policies in the plan and site development review criteria that do talk aLout trying to provide some buffering and screening. The building is a metal industrial building, it's fairly sizeable, I don't know what the height is but it' s, what would the height of the building be, i about 20 some feet? (someone) 18 feet i' 18 feet. And, the wall in I guess, well let's see, looking, you have the site plan before you. I don't remember how long the wall is going to be total, but uh looks like it will be approximately 200 feet long. And the idea of the screening is really to make Fanno Creek a desirable area for the greenway and TRANSCRIPT SL88-02/SDR 88-12 PAGE 6 achieve the purposes of the greenway for eventually having a walking trail and so forth, and again to provide for a more compatible relationship between the zt industrial use and the apartments, just provide some visual break. The t` evergreen ].anrlsoaning was suc4cyested because you would have some visual i. buffering that would be would be of some definite benefit yearround, as 4 opposed to deciduous trees, which of course are going to lose leaves during part of the year. Most of the vegetation that lies between the building and gg` the creek at this point, are blackberry bushes. Primarily. . . . . and then there is some vegetation on the other side of the creek that's near the =. apartments. So there is, there is some in the flood plain, but t, Beth Do I read this map correctly that what the applicant is proposing are the ones, the weeping willows? . . . . (background) And I'm having a difficult time orienting this map to the new building, the shapes don't seem to correspond. Is this section, this section's the new building? ' 1.; �s (someone in background) Yes, that would be the . . . . Beth E You just want them away from the building? The red maple though is existing? { t Is? Keith R x No. f Lavear No. TRANSCRIPT SL88-02/SDR 88-12 PAGE 7 Beth �r If the object is to screen the new building, and the applicants proposed five new trees that would essentially screen the existing building, what about this area down in here? Keith Well, I think that's the part of the reason for the suggestion that there be a revised landscaping plan that provide a little more screening along the entire length. Beth Did you have some reason you stopped the landscaping at that juncture of the parking instead of extending it to the edge of the new building? (background not distinguishable) basically . . . . sloping area Beth And there' s no equivalent bank to the creek side of the parking area? (Unidentified person) And where is your water pump in relationship to your red maples? And even though you've said you don't want deciduous, oh you don't want deciduous next to your water pump, but you don't mind having it next to your building, as long as it's not near your water pump. Correct? Lavear Beth Keith, do you have any problems with making the ones somethincj that's TRANSCRIPT SL88-02/SDR 88-12 PAGE 8 evergreen, they're suggesting Doug Fir, and then leaving the that span of about, it-' s riot quite the full ?00 feet, it would probably about 150 feet, �- with the deciduous that's next to the building? It would provide some visual break in the winter time, but it wouldn't be uh (background) . . . . Beth Who used the greenway? Eventually that greenway is designated for a park like use with bicycle trails and natural, I recall, isn't that? We usually require dedication of that of the flood plain with the ultimate idea of there being a bike path through there, and a park like setting for the people through -- there. . . . . But the idea is the visual the people that are using that, you're, the question is, do we create a tunnel effect where we have, you know, or a canyon effect of where we have a wall of industrial buildings on one side and a wall of apartment buildings on the other side, or do we attempt to buffer that and make it more of a green. I think that's the intent if I understand the greenway. Keith Yes. I think also a concern here is, particularly next to the building, the flood plain is fairly narrow at this point. I don't know exactly how many feet but it's really not that great a distance over to the other side. It's different from the north side of Bonita Road where the flood plain is quite wide. You've got a, you know, pretty fair distance that you'd be dealing with. Maybe several hundred feet. This is less than that, so. Beth Is there anything else you'd like to add? Keith Any questions about the flood dedication, flood plain dedication? C TRANSCRIPT SL88-02/SDR 88-12 PAGE 9 Beth �- No, I uh it sounds like you've talked to the City, you've talked to Greg you :W) (Unidentified person) Right. Um, I can think of a way to handle that: would -accomplish I think both, both objectives without . . . . unless there' s something you want to add about it. Keith Um, no, I guess not. Beth I mean, you know, as long the you know we can keep the capacity of the plain . . . . if they want to reroute it, . . . . workable Keith Yes, I guess the only concern would be that we have a dedication of at least a portion. Beth I think what I'm going to dc. I'm still inclined to grant the application. Okay. So what we're really talking about here tonight are the conditions of approval. I can't address A until I see the LID standards that were set when that was formed. However, I will approve the application subject to conditions lb through g, hl, um, h2 will he revised to read that the um air conditioning system located on the west- side of the I •.•ilding or roof um, shall meet . . . .noise standards. And we' ll leave it at that. Okay. It has to meet the standard. Whatever it takes. If it means a buffer, then you're going to have to buffer it. If it doesn't, if it meets the standard without- a buffer, then you won't need a buffer. Um, the landscape buffering along the west side of the existing building, relying on the applicant's, Puget's landscaping TRANSCRIPT SL88-02/SDR 88-12 PAGE 10 addition, the site design review, I'm going to go ahead and mark it exhibit 2 so we have a reference point. The um, applicant shall plant evergreens in the location of the trees marked 1 on that plan. They'll plant deciduous vegetation along the balance of the new building. I'm not sure that: two red maples are going to accomplish the screening of that building with deciduous, you might want to intersperse with a laurel or something that will provide a little bit more visual screening. I don't think two trees in 150 foot span is going to cut it, so I'm going to suggest- that there be a visual barrier along the balance of that building, of some sort of deciduous vegetation. You understand the area I'm talking about? Yes. . . . . But that still leaves about 50 feet of that building on the corner that's not being addressed, where your parking stalls arid. . . . . couple of trees across the way Oh, I thought he just said he couldn't do that because of the cliff over there. Lavear It's not light enough for something like a Douglas fir. Beth Right. That would be rine. That IWOUld be fine. The idea here is to screen from view from the greenway, looking up at the building. If you want to put it at the edge of the of either of the parking structures, that's fine. As .long as there's a continuous area from the the uppermost number 1 to the end of the building, the new addition. Okay. Conditions Q, 5, and 6 will be as written. Condition i, I'm going to allow the applicant some leeway in redesigning the flood plain and I'm going to give you the gist of my ruling but I'm going to draft the, I'm going to redraft it at my office, but essentially what I'm going to require you to do is record Cit's in the nature of an encumbrance, essentially on this area of land . . . . TRANSCRIPT SL88-02/SDR 88-12 PAGE 11 favor of theCity which will essentially cloud your title to this area until the City either approves a realignment of the flood plain or you dedicate the required, the now required area of the flood plain. At the point that it is realigned according to the City Engi.neer's approval and the various other agencies that have to approve, then imckL li.Qii WUUu be rcic;sed, or +L-hit encumbrance on that land would be released and you would be free then to apply for development of that area. But until that lien was released essentially, i that area would be encumbered and would riot be available for development. In that way I want to protect the City's option at requiring dedication of that: land but riot require you to dedicate it at this time. Give you the option to s relocate that. As I said, that` s the gist of my ruling, but it's you know, I'm going to have to draft a little more carefully when I: get to the office. Questions? That would riot be the case under the language that I'm proposing. Correct. Lavear Talking about two separate . . . . r Beth Okay. It was my understanding that the northern part had already been dedicated. Is that incorrect? Lavear Yes. . . . . to dedication. Beth I see, So we' ll be dedicating the full length of your, of the property, of- the buildings or of the property. Lavear . . . . TRANSCRIPT SL88-02/SDR 83--12 PAGE 12 Keith The way it was proposed here, the flood plain would be, in the staff report t_he vlay it-'s proposed the flood plain would be dedicated from Bonita Road to the southwest corner of the parking lot, and then from the southwest cornerof the parking lot to the south we were proposing that they dedicate the flood way which is a narrower section, leaving the flood plain till later. They're indicating that they think they may be actually moving the location of the flood way with the, with what they have in mind so then f i,. Beth s. r: That south section? f o-" Keith suggesting for the south section will be fine. Right. So I think what you're tL t: Lavear willing to dedicate . . . . staff's got to finish . . . . we're going to be planting that also . . . . that' s the support of the . . . . slopes . . . . 'r Beth ' E Oh, I didn't understand you objection clearly then. So you're objecting to the dedication of the flood plain at any part of your land? And specifically asking for no dedication at all in the southern part where eventually you're Y hoping to relocate the flood way. s Lavear . . . . R Beth It doesn't become feasible? . . . . And we're only talking about the area that that might be developed in the future would be south of this proposed addition? Would be. So the flood plain area that the City's asking for on TRANSCRIPT SL88-02/SDR 88-12 PAGE 13 the north is riot an area that you might be looking at for redevelopment, you're simply asking to control the area that those trees are in and. . L.avear . . . . Beth As to your request to not have the flood plain to the north and essentially we're talking about as again referring to Exhibit 2, the edge of the roadway that's proposed north to Bonita Road. That: the logical division? Am I reading this right? This point being the division point? a s Keith i. Yes Beth a As to that north, I'm going to deny your request to not dedicate the flood +. C plain. I think that the ownership of the trees is not a significant factor when it' s off your, your pavement. I think the City becomes a neighbor just as any other neighbor, and in terms of .lateral support of the parking lot, you can turn to the City to make sure there's sufficient support. You don't need ownership of the land to control that. As to the south, I will implement the language that I suggested and that is give you the opportunity at some time in the future to relocate the flood way and thereby the flood plain, because it follows the flood way to some extent. Uh, but in the meantime, there' ll be no ' you know, development allowed on that property until that's either done or the dedication that the City's already asking for is accomplished. Okay? More questions? No? That's fine, that's fine. That's fine. Well, is I'm sorry but you know that's what the flood plain ordinance is for. And I'm, i5 I think I'm giving you quite a benefit of leaving you some flexibility to not require the full dedication but you know, that's what our City Council is for Pt so I encourage you to take advantage of that process. I'll have my written decision filed within 10 dnys. Hopefully, I' ll get the City' s LID stuff- this .s week. Yeah, he' s been pretty good about getting that over to me. That would &4 TRANSCRIPT SL88-02/SDR 88-12 PAGE 14 T be the only thing that might- delay my decision, my written decision, but generally I have it within 10 days. With growth comes the responsibility of so. Well that' s true. That concludes the accommodating the flood plains, hearing, ht/6362D TRANSCRIPT SL66-•02/SDR 66-12 PAGE 15 OK, I' ll call the meeting to order. This is July 6, 1988 at 7:00 PM. We are in the Town Hall Room for the City of Tigard. This is the time and place set for the regular agenda for the Hearing's Officer. My name is Beth Mason, I'm the Hearina's Of-firor for the Citly. We havc 'h 2@ it-G�Ti5 Gil Out' cageriUa tonight. Two of them are announcements of decisions and one of them is a contested item. The first item on our agenda tonight is the announcement of my decision and the matter of the application for a time extension and phasing plan for a subdivision. The applicant was Krueger Development Company, case S 87-03. I see some new faces in the audience that are interested in this. I understand that you've had a neighborhood meeting and I'm plea-jed to see that the neighborhood getting together to discuss this issue. Let me say, though, so you understand the procedure that we had a meeting on May 24, 1988, a public hearing and it was continued for further hearing on May 31, 1988, so we've had two public hearings on this matter-. I had originally indicated that I would announce an oral decision on June 22nd and failed to do so to the inconvenience of some of you, again, I apologize. I continued the matter to this evening, July 6, to announce my oral decision. I do not havW extra copies of this decision tonight. If you want a copy of this decision together with the appealed procedure, you need to contact Keith Liden. As soon as I've announced the decision, he'll take your name and address and mail you a copy of the decision or you can pick it up at the City Hall tomorrow with the appeal procedure. I will be taking no more evidence tonight. The record is closed. Tonight is the time just to hear the decision that I've made. I'm going to summarize my decision rather than read it since it's four pages long but I will, in detail, go through the things that I know are of most concern and that is the traffic in this area. I found that Krueger Development Company, the applicant, has represented as part of another development, that they will build an extension of Murray Road from Wilton Street to 135th Avenue. I found that an access onto Scholls Ferry Road at this time is not available for some years because of the lack of right-of--way available to accommodate a left turn lane. But, I find that the improvement of the Murray Road extension from Wilton Street to 135th Avenue is a critical outlet for Cotswald 4. While the traffic from Cotswald 4 will then use 135th Avenue until the balance of the extension is completed, that is, the balance of the Murray Road extension out to Scholls Ferry. The Hearing's Officer does not find that the applicant should participate in the 135th Avenue LID. As the assessment formula has been set and construction planned for the season. On TRANSCRIPT SL88-02/SDR 88-12 PAGE 16 the other hand, the Bearing' s officer is not prepared to place a moratorium on all development on this area until the Scholls Ferry accesses are available. However, the applicant's new phasing plan puts the majority of the proposed single family units into phase I, leaving only a small number to be developed as part of phase II. The Hearing's officer is aware that developing the Scholls Ferry Access in conjunction with the small number• of lots during phase II will be quite costly to the applicant on a per capita basis but the applicant is assuming that burden by requesting the revised phasing plan at this point in time taking the bulk of the development into phase I. The applicant cannot, however, defer addressing the traffic problem completely until phase II is developed. Hearing's officer finds that the best use of the applicant's resources to address these access problems in conjunction with prior representations by the applicant of its intent to develop a portion of the Murray Road extension from Wilton Street to 135th is to acquire that portion of the extension now to serve phase I of the development. The applicant has avoided one assessment, the 135th Avenue LID by its general promise to develop this portion of the extension and will, by this approval, be deferring another significant assessment for the Scholls Ferry access. It is now time for the applicant- to perform on it' s promises and address the access problem created by it 's desire to develop a large portion of Cotswald 4 before the Scholls Ferry access can be developed. Therefore, I approve the time extension and the revised phasing. I require construction traffic to access onto Scholls Ferry directly during the construction of the improvements as the residential units to the maximum extent allowed by the Oregon State Highway Division. We have information from them on the file that they will consent to a construction access. I require the right—of--way be dedicated on this property along Scholls Ferry Road. I require the applicant to construction or guarantee the construction in a form acceptable to the City Attorney not less than 2/3rd street improvement to the extension of Murray Road from Wilton Street to 135th Avenue developing only the 135th Avenue connection on the north fork. If you recall the map, there were two entrances onto 135th, one heading north and one heading south. I'm only requirinG one connection onto 135th at this time to a street standard approved by the City Engineer and in accordance with the approved preliminary plot of the proposed Chelford Subdivision. The right—of—way requirement of the original condition for dedication along Scholls Ferry is amended to 45 feet so it is consistent with the State Highway request and the extension of sanitary sewers is subject TRANSCRIPT SL66-02/SDR 66-12 PAGE 17 to a coordination between the city's of Beaverton and Tigard. That is my decision. As I said, anyone who wishes a copy of the decision and the appeal procedure, it is available at the City Hall tomorrow. Thank you for- coining out. I think It's. ten day ,, isn't its? Ten days after it' s sent out tomorrow. Beth Mason We' ll open the hearing now for sensitive lands SL 88-•02 and site development review SDR 88-12. This is an application by Puget Corporation of Oregon to expand an existing industrial building by 20,000 square feet and to locate a portion of the parking driveway area within the 100 year floodplain. This is a second hearing regarding this application. The applicant has revised the site development plans for this proposal so a re-hearing was required. Let me, the only person in the audience is the applicant's representative, let me say that I am inclined to grant the applicant subject to the revised conditions done in the staff- report. Do you still, do you have some objections Lhat you would like to voice or some concerns? Yes. Beth Mason OK, why don't we move straight to that area and if we need to go through the formal process we' ll back up and go through the more formal hearing. Mr. Levear In the . . . . was the issue of off-street improvement per the last paragraph of the . . . . couple of paragraphs . . . . off-street improvements . . . . strictly for costs . . . . consideration. . . . . costs . . . . of that LIC) was in ;glace on . . . . standards were changed. Commercial streets . . . . and that' s what some of the other . . . . indicates. . . . . to that meeting the scope of the project . . . . reached a common . . . . agreement for the interim improvement on the 74th. And those two sentences cover- a whole lot of conversation about reducing the standard from commercial street to local street and Mr. Skirtis . . . . indicated TRANSCRIPT SL88-02/SDR 88-12 PAGE 18 . . . . street is a unique situation. relations . . . . floodplains. So those issues . . . . certainly containing cost but were essentially downgrading the standards that was employed and my point was that if it was built from that 1 standard and that time, there were . . . . change the neighborhood to require that standard to be and so I . . . . the position to the street not to be over land . . . . . . . . called for• in . . . . improvement. Paragraph. Beth Mason Mr. Levear, I've read the various letters that were floating around in 1982, one from you, actually a couple from you, minutes from the City Council, you know, recommendation of the staff at that time. I did not see anyone use the language even in your letters that you had changed the standard for the street. What I saw was language that said that Council decided to go with an interim standard. Something . . . . of the ultimate development standard which would be required of that zone. What was your understanding of what the interim was? What period of time? Mr. Levear It is a commercial street. into rim standard was going . . . . the local street standards at a narrower width. i i Beth Mason But interim generally refers to a period of time r Mr. Levear r Sure , Both Mason and I want, it's been six years now. Mr. Levear TRANSCRIPT SL88-02/SDR 88-12 PAGE 19 i . . . . would be brought up . . . . full standard fully developed be brought up . . . . . . . . was interim until . . . . . V .1..1.. �R...1. Cl.11 I IOIV ViI Generally, generally what happens is the City does not wait for all of the development- to occur along the street before they require the street standard to be brought up. They ca"G it piece meal and they do it as development- is proposed along the street. It is my understanding that you are the first development now to be proposed or in this case an expansion to be proposed along that street since the LID in 1982, is that correct-, is that a correct? Well, there was One additional development, this is the second review, second expansion site development review you've had since the LID. Mr . Levear Yeah, Beth Mason Oh, you expanded once before? Mr. Levear perhaps in . . . . . . . . time and now we've submitted essentially the same plan for the next phase to . . . . how much . . . . is involved. . . . . now bringing that point. The other relative . . . . language is . . . . utilities keep . . . . engineering had time to evaluate . . . . I didn't want to get caught with language . . . . . . . . requires me to go . . . . underground utilities or . . . . like that. TRANSCRIPT SL88-02/SDR 88-12 PAGE 20 1 Beth Mason Generally that's done at the same time as street improvements are done because it is put under the street. Mr. Levear I'm those types . . . . and I can't. imagine that we would . . . . 150 feet . . . . very unique situation . . . . limited . . . . on the other . . . . Beth Mason Let me ask the staff, um, . . . . do we require utilities to go from above ground, underground 150 feet and then back up again given? (Unidentified person) Um, my understanding is usually not. Also, that's going to be partly the decision of the utility companies as well because we do not have control over the power lines and phone lines and so on that they're in the right of way and we work with the different utility companies to make whatever arrangements. Usually it is for new developments, new subdivision require underground utilities. I think if we had something really significant where we're talking about a large frontage, there might be underground utility. I would personally be surprised if we wanted to get involved in putting utilities underground for a couple hundred feet and then coming back up. Mr. Levear OK, that was . . . . practical standpoint . . . . Beth Mason And as I understand your revised plan, you're asking; for ten more parking places? TRANSCRIPT SL88-02/SDR 88--12 PAGE 21 yt E: Mr. Levear . . . . do you have a copy of . . . . Beth Mason Not the map, I have a copy of the staff. Beth Mason r �EE t. And I understand that you've dropped your objection to dedicating the balance of the floodplain. Mr. Levear Right, we will dedicate . . . . . . . . . . . . an easement on . . . . Beth Mason Doy ou want that? (Unidentified person) I think at this point probably not, but you never know, we may . . . . and we may ask if that offer is still good. E Beth Mason , And Mr. Levear I just want to confirm one thing. Iii your application document that you originally submitted, did I understand correctly that your building area after the 1984 expansion was approximately 29,500 square feet? So you're almost doubling by this application with another 20,000 feet added? Mr. Levear Yeah. _ TRANSCRIPT SL88-02/SDR 88-12 PAGE 22 Beth Mason OK, 11r•. Levear, you did a fine job in presenting your positions to me. Um, it is consistent with the position that you presented bofore with the exception of the dedication of the floodplain which you've now through a revision dropped your objection to. When the City passed the LID in 1982, LID's are a political creature in that they arbitrarily impose development charges on people regardless of what-' s happening on their business at that point in time. They just come in and they say to everyone in the affected area, it's time to develop this street and we're going to charge you for it. That's a t very difficult decision for a lot of companiQs because it does, it has nothing s to do with whether they're in a growth mode or a recession or whatever' s going I 1 on. On the other hand, when an applicant comes before the City in a growth mode prepared to develop, and in your case almost double the size of your fatality, the City is much more interested in the fact that with that benefit of development comes the responsibility of the time has come now to bring your k development to the standards that the City adopted some years ago for the area. That's why as development occurs, piece meal granted, but as it occurs ;. along the street we require the applicant to bring their• property up to the City standard, the public standard and we're less, we're more strict at that time than we are in the LID process which you know you recently in the not too distant past been involved with. So, I am going to deny your request to E f continue the interim standard for the street in front of your property. I think the time has come, the interim is over, your development, your company is doing well and we wish you well but it's now time to step forward to meet your responsibility with the City and bring that portion of the street that's under your control up to the City standards. So, I will approve the application. I will grant the additional parking that you requested under your revised plan. I will adopt the additional conditions l .H of the past memo of July 5th which includes the street improvements, actually the street improvements were in the original staff recommendations. But I am going to require that you bring that standard up to the staff report. Arid as to the E'. street light sanitary sewer I'll make it clear in the opinion that the �= reference is only to those that are needed. I'm not going to arbitrarily s= require you to bury everything. Thank you Mr. Levear, I appreciate you comingt out tonight. Spending a night here. This is 8;00 PM. It is July 6, 1988. 4� TRANSCRIPT' SL88-02/SDR 88-12 PAGE 23 S a We'r•e in the -Tigard City Center Town Ball Room. `This is the time and place set to announce the decision of the application of CU 88-06. A request for conditional use approval to construct- a heliport on top of the 12th story tall i.. Lincoln Tower• building. Let me approach tl•ie map so you can see what 1. did . The last- hearing, if you recall. I continued it so I could talk to the State Aeronautics Board and to the DEQ. What the State Aeronautics Board people told me was that I'm free to restrict the flight- path to and from that building in any manner I wish. That they will defer to me to restrict the flight path. And what DEQ told me is that they do not regulate noise for that approach. So I considered, they do require the applicant to do this LDIV, this contour of how noisy is it going to be at the various radius Out from the center. And we talked ali.ttle bit about equipment. The applicant, if you recall, was interested in using a Bell 206L as one of their units and I don't recall what the other one was. (Unidentified person) A Buse something. Beth Mason A Huse, yeah. The bell was their quieter of their two equipments. What the DEQ people recommended and what I ended up doing was restricting the equipment to equipment that is no louder than the Bell 206L. They said that it doesn't make any sense to restrict- the equipment based on size because some of the old two seater equipments are noisier than some of the new six seater equipment. It doesn't seem to have anything to do with the size of the equipment. It has to do with the make and the age. So what I did is approved the heliport but I dramatically limited the flight path. . . . . . . . . . . . . so they have for access, for landings and take off, they may use the area from 200 . . . . 230 . . . . make possible for them to . . . . absolutely . . . . approach . . . . . I also limit the hours . . . . 8:00 AM to 6 . . . . worried about dusk but dawn . . . . summer times like . . . . noise is that quiet. (Unidentified person) What you said that DEQ said about- the noise? TRANSCRIPT SL88-02/SDR 88--12 PAGE 24 Beth Mason They don't have specific regulations about the noise, recommend. But they do require them to do . . . . this kind of analysis . . . . or within this . . . . but: because of the . . . . I'm riot letting them come in . . . . this Unysis this is the cemetery. (Unidentified person) In other words, I'm right here, I'm right here in the corner, in other• words you'd fly right over my house. Beth Mason Nope. (Unidentified person) . . . . . . . . is that going . . . . they have . . . . T'm right here in the corner•. Beth Mason They can't, they have to be . . . . they'd be foolish to tr•y to . . . . (Unidentified person) Generally, they're going to come in . . . . Beth Mason And then I limited them to 60 flights a month. Two round trips, one round trip being counted as one flight- and I required them to keep current insurance and that they have to provide the City with the name of the operator and manager of the building. And I did it for the building, Steve, rather than the helicopter pad because as I talked to DEQ, it's the building owner/manager that is ultimately responsible for that pad. t TRANSCRIPT SL88-02/SDR 88-12 PAGE 25 4 4. (Unidentified person) r. ( 1 That means project manager in his place? Beth Mason ' i It's going to be, after the building is built, there will be a building manager and it is going to be that person who represents the owner of the building who will be ultimately responsible and that person is also required F; to provide a log to the City on a six e. i c (Unidentified person) How often is that log going to be? i` i` Beth Mason E t Monthly for the first six months and then twice a year after that. And that log has to show helicopter models, flight times, user names and addresses, f t points of flight origination, destination and purpose of the flight. And that log has to be kept current and submitted to the City. A month. So, and that �A 4: is round trip is considered one flight. r' r. (Unidentified person) i Now supposing they go, they fly over the area. Supposing whether he's that way, they will . . . . just flying over a residential area or over the school area? z Beth Mason W I say, I say it in these words. I said that the flight area for landings and take off at the heliport shall be restricted to an area between 220 degrees and 330 degrees from true north regardless of weather conditions. For easy visual reference, the aircraft shall not approach for landing and then I referenced the cemetery and the Unysis building as easy reference points for TRANSCRIPT SL88-02/SDR 88-12 PAGE 26 the air. If prevailing winds or other weather conditions make that flight area unusable in a safe manner, than the heliport shall not be used on those days. It is the responsibility of the building operator or manager to notify potential Users of the heliport-, or the restricted i iighL cwue sCr"v iiiy tiic building. If air traffic uses any other flight area for landing or take off this permit shall be revoked. (Unidentified person) On this flight, what hours did you say? Beth Mason 8:00 AM to 6:00 PM. (Unidentified person) That's also in the winter months and? Beth Mason Yes, seven days a week, 8:00 AM to 6:00 PM. (Unidentified person) Well I with the names that I gave you . . . . checked all the property owners that was in that proximity of that noise, now I did go outside, talking about the noise, I did, what the people were concerned about is what is an airplane is doing in this area? That-'s what they was concerned about. Beth Mason Well, what they're doing is that, that is how business is run now. That is how business is run. l.' TRANSCRIPT SL88-02/SDR 88-12 PAGE 27 (Unidentified person) . . . . . . . . . . . . That's what they asked me and I said well, that's, if you want to find out anything, you've got- to come to these meetings, I :idiu, yuu I can't I can't got all the details . . . . Beth Mason OK, but you can see, you know, the Unysis building on the south and the cemetery, a straight line from the cemetery down to the helipath on the north and they've got to stay in that area. OK? That's my decision. Thanks for coming out. This map will be kept in the City records. (Unidentified person) My other question I still have to ask, I have to find out, when the CUT OFF cs/6362D TRANSCRIPT SL88-.02/SUR 88-12 PAGE 28 MEMORANDUM CITY OF TIGARD, OREGON TO: Ed Murphy, Director, Community Development FROM; Randall R. Wooley, City Engineer DATE: September 2, 1988 SUBJECT; S.W. 74th Avenue In 1982, the City proposed to form an LID to make improvements to SW 74th Avenue, south of Bonita Road . The preliminary engineering report for the LID proposed a 30 foot wide roadway with curb and sidewalk along the west side. The engineering report also suggested that the pavement section be thicker• than the typical pavement section f-or• a local street. The thicker pavement section was recommended due to the industrial zoning of the area and the heavy truck traffic which usually occurs in an industrial area. Property owners objected to the proposed scope of work and the proposed cost. Property owners submitted a petition requesting that the scope of the LID be reduced. The petition requested a 24 foot wide road, no sidewalks, and less pavement thickness than that recommended by the engineering report. The petition also requested that a cap of $95,000 be set on the assessable costs. In July of 1982, an LID was formed with the reduced scope and with the $95,000 cap requested by the property owners. Currently, the Puget Corp. is proposing to expand their existing industrial building on 74th Avenue by 20,000 square feet. This proposal required site development review and sensitive lands approval. It is general City policy that full half—street improvements be provided by the developer along the frontage of each new development as a condition of development. city policy requires that the half—street improvements be constructed to full development standards . Consistent with this policy, the engineering staff recommended that the Puget Corp. expansion be required to provide half—street improvements along the full frontage of the development. The proposed half—street improvements included widening of the pavement and construction of curb and sidewalk. Staff recommended that the pavement be constructed to industrial street standards, using the same pavement thickness recommended in the LID preliminary engineering report in 1982. The staff also recommended that a 2—inch asphalt overlay be used to bring the existing pavement to an equivalent strucutural standard, rather than requiring the existing pavement be totally reconstructed. Memo to Ed Murphy Skourtes Appeal September• 2, 1988 Page 2 The street widening and pavement conditions proposed by staff ar•e typical conditions of development in Tigard. The hearings officer adopted the recommendations of the engineering staff- in her final order. Mr. John Skourtes has appealed the requirement for• street- improvements as a condition of development. Mr. Skourtes contends that the property owners were assured by the City in 1982 that the pavement section provided by the LID was 4 adequate for industrial traffic, and that the property owners would not be required to provide additional street widening until the remainder of 74th Avenue was widened and improved. Our review of the 1982 LID records and Council minutes has not revealed evidence of such an agreement or promise. On August 26, 1988, I raised this question with Fral►k Currie who was Public Works Director in Tigard in 1982. Mr. Cur•rie's recollection of the 1982 discussions is different from that of Mr. Skourtes. Mr. Currie recalls that the pavement section constructed at the request of the property owners was less than that recommended by the engineering consultant and the engineering staff-. Mr. Currie indicated that the property owners should have been aware that the improvements constructed in 1982 were not built to full standards and that additional improvements would be needed at a later date. I conclude that the half--street improvements, including overlay of existing ' pavement, imposed by the hearings officer are typical of site development conditions required in the City of Tigard. The required improvements do riot replace the 1982 LID improvements but, rather, augment the 1982 improvements to bring the street to full City standards. I find no documentation of any C- promises made by the City in 1982 which would prevent the requirement of- half—street improvements as conditions of development in 1988. Therefore, I i recommend that the hearings officer's decision be upheld. i C; We have scheduled a meeting with Mr. Skourtes to discuss his appeal on September 7, 1988. At that meeting, Mr. Skourtes may be able to provide s additional documentation to support his appeal. Any additional relevant w information arising from the September 7 meeting will be provided to the x Council prior to the hearing on September 12. In addition, the staff recommendation on September 12 will be revised, as appropriate, in light of k any new information which may be received at the September 7 meeting or the September 12 Council hearing. t� br/6846D CITY OF TIGARD, OREGON G c` RESOLUTION NO. 88- IN THE MAI-TER OF THE ADOPTION OF A FINAL ORDER, UPON CITY COUNCIL REVIEW OF AN APPEAL OF A HEARINGS OFFICER APPROVAL OF A SITE DEVELOPMENT REVIEW (SUR 88-12) AND SENSITIVE LANDS (SL 88-02) REQUESTED BY PUGET CORP. : WHEREAS, this matter comes before the City Council at its meeting of September 12, 1988, upon the filing of an appeal by John Skortes of a Hearings Officer approval of a Site Development Review and Sensitive Lands application subject to conditions; and WhEREAS, the Council had before it the: 1) vicinity map; 2) Hearings Officer decision; 3) copies of the appeal from John Skor•tes; 4) Randy Wooley memo addressing street improvement issues; and 5) hearings transcripts. NOW, THEREFORE, based on the record in this case, the Tigard City Council upholds the Hearings Officer decision and conditions of approval (Exhibit "A") . PASSED: This day of 1988• ATTEST: Mayor - City of Tigard Deputy Recorder - City of Tigard APPROVED AS TO FORM: -y Recorder 5 bat ht/6876D RESOLUTION NO. 88- Page i Exh ; b,+ BEFORE THE HEARINGS OFFICER FOR THE CITY OF TIGARD IN THE MATTER OF THE APPLICATION FOR ) SITE DEVELOPMENT REVIEW AND SENSITIVE) NO. 88-12 AND LANDS REVIEW TO EXPAND AN EXISTING ) 88-02 INDUSTRIAL BUILDING; Puget Corp. , ) Applicant. ) The above-entitled matter came before the hearings officer at the regularly scheduled meeting of June 8, 1988, in the Tigard Civic Center Town Hall Room, in Tigard, Oregon; and The applicant requests site development and sensitive lands review to expand an existing industrial building and to locate a portion of a parking driveway area within the 100-year floodplain, property zoned I-P, Industrial Park and described as Tax Lots 600, 700 and 800, Map 2S1, Section 12AC, City of Tigard, County of Washington, State of Oregon; and The hearings officer conducted a public hearing on June 8, 1988, which was continued for further hearing on July 6, 1988, at which times testimony, evidence and the planning department staff reports were received; and The hearings officer adopts the findings of fact and conclusions contained in the staff report, a copy of which is attached hereto, marked "Exhibit All and incorporated by reference herein and the supplemental report of the staff, dated July 5, 1988, marked "Exhibit B" and incorporated by reference herein; and The hearings officer further finds that the applicant's request for relief from the road and utility development standards for the area serving the side should be denied. The applicant participated in an LID for the improvement of 74th 1 f 1 Avenue in 1982. At that time, no development by the landowners was planned and the City limited the construction costs imposed on the landowners to $95,00o. That limitation required a revision to the street standard to an "interim" standard to keep the costs within the budget. In 1984, the City approved a sail expansion to this facility and made no change in the "interim" standard for the street. However, the applicant is now before the City to nearly double the size of its operation. The City consistently requires applicants, to bring roads and utilities to standard in conjunction with new development. There is no dispute that the road as presently built is not to standard for an industrial r area.The hearings officer believes that, unlike the burden imposed by a local improvement district which is implemented regardless of the economic climate of the time, an expansion such as the one proposed indicates that the applicant's business is doing well and it is now time for the applicant to assume its responsibility to meet the development standards as published and enforced by the City. The "interim" is over and this road should be brought up to standard as part of this development- NOW evelopmentNOW THEREFORE IT IS HEREBY ORDERED THAT SDR 88-12 and SL 88- 02 be and hereby are approved, subject to the following conditions: i 1. PRIOR TO THE ISSUANCE OF BUILDING PERMITS, THE FOLLOWING CONDITIONS SHALL BE SATISFIED. STAFF CONTACT FOR CONDITIONS A-G, t GARY ALFSON, PHONE NUMBER 639-4171; FOR CONDITIONS H-I, KEITH LIDEN, PHONE NUMBER 639-4171. a. Standard half-street improvements, including 2 1 concrete sidewalk, driveway apron, curb, asphaltic concrete 4{E i pavement, sanitary sewer, storm drainage, streetlights and E i underground utilities (as practical) , shall be installed along r t the 74th Avenue frontage. Improvements shall conform to the alignment of existing adjacent improvements. The pavement thickness shall consist of 4 inches of asphaltic concrete pavement on 3 inches of (3/4"-0) and 12 inches of (2"-0) f aggregate baserock. The existing pavement shall be overlain with 2 inches of asphaltic concrete from the centerline to the west edge of pavement. b. Additional right-of-way shall be dedicated to the Public along the 74th avenue frontage to increase the right-of- Pub g � way to 25 feet from the centerline. The description shall be F tied to the existing right-of-way centerline. The dedication document shall be on City forms and approved by the Engineering Section. Dedication forms and instructions are available from i the Engineering Section. f c. The northern driveway shall be relocated or deleted to comply with the 30 foot spacing requirement between driveway aprons. d. A permit or evidence demonstrating compliance shall be obtained by the applicant from the U.S. Army Corps of Engineers (Authority: Section 404, Clean Water Act, 33 U.S.C. 1344) for discharge of dredge or fill material into waters of the k i United States. A copy of the permit shall be provided to the City Engineering Office by the applicant. ' e. The applicant shall provide for roof and parking lot rain drainage to the public stormwater drainage system. 3 f. Five (5) sets of plan and profile public improvement construction plans and one (1) itemized construction cost estimate, stamped by a Registered prviessional Civil Engineer, detailing all proposed public improvements shall be submitted to the Engineering Section for approval. Two (2) sets of plan and profile plans shall be submitted for preliminary review prior to submittal of final plans. g. Construction of proposed public improvements shall not commence until after the Engineering section has approved public improvement plans. The section will require a 100% performance assurance or letter of commitment, with payment of a permit fee and a sign installation/streetlight fee. Also, the execution of a street opening permit or construction compliance agreement shall occur prior to or concurrently with the issuance of approved public improvement plans. h. A revised site and landscaping plan shall be submitted for Planning Director approval which includes the following items: (1) The parallel parking spaces near 74th Avenue shall have minimum dimensions of 8.5 feet by 20 feet. (2) The northern driveway in the new parking area shall be omitted. (3) Specific species and size of landscaping materials shall be identified. (4) Specific plans illustrating how the two trees located in the southern parking lot will be saved as indicated. (5) Two handicapped parking spaces within easy access to building entrances. 4 i. The 100 year floodplain shall be dedicated to the public from Bonita Road to the south property boundary. The ,,_+ -a fc=s or+n-nvpd by the City and dedication documents s11a.L.L ,✓ via --rr-- shall be recorded with Washington County. 2 . All items noted in condition 1 (h) above shall be installed prior to occupancy of the new 20, 000 square foot addition. 3. This approval is valid if exercised within one year of the final decision date. 4 . The air conditioning unit and any other outdoor mechanical equipment shall comply with applicable DEQ noise standards. DATED thisday of July, 1988. ( HEA NGS OFFICER APPROVED] BET SON i MORSE BROS. *f 7, �- C°C' Corporate Operations Office � Q� dg September 9, 1988 t t } Tigard City Council 13125 S.W. Hall Blvd. Tigard, OR. 97223 Re: Puget Corp. of Oregon, File No. SL88-02 & E SDR88-12 Appeal i Dear Council Persons: Morse Bros. Inc. has ownership interests in Tax Lots 1100, 1400, and 1500 (known as the Mercer Property) on the east side of 74th Ave. and would like to express concern regarding any action the Council may take to limit development of the Puget Corporation proposed expansion. We have found the area to be uniquely favorable for industrial development (i.e. transportation access, compatible surrounding uses) and would hope the council would affirm industrial development of the area by allowing the Puget Corp. to expand. Sincerely, MORSE Frank Morse President sb cc Puget Corp. of Oregon Dan Mercer, Mercer Industries 32260 Hwy. 34 • Tangent, OR 97389 • Phone (503)928-6491 h•\��C`y4-- \) f Condition la with the following: -----Replace the last sentence c , rrc,-f he property owners shall execute a waiver of remonstrance on forms rovided by the City, waiving the right to object to the formation a future local improvement district for the purpose of constructing n asphalt pavement overlay on SW 74th Avenue. It is understood that the pavement overlay will be deferred until such time as additional pavement thickness is needed to support expected traffic loadings. �i ------------------------- r CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: DATE SUBMITTED: September 1 1988 ISSUE/AGENDA TITLE: SW 79th Avenue PREVIOUS ACTION: __ SL-reetlic�htinq LID PREPARED BY: Randall R. Wooley DEPT HEAD OK- CITY ADMIN OK\_-P./1. REQULSItu By' POLICY ISSUE Shall the Council receive the preliminary engineer's report on the proposed SW 79th Avenue Streetlighting LID and set a date for a public hearing? INFORMATION SUMMARY In June the Council received a petition requesting consideration of formation of a loca) improvement district for streetlighting on 79th Avenue. The Council directed staff to prepare the preliminary engineering report. The preliminary engineering report is attached. There appears to be strong support for this LID proposal. In order for the LID to proceed, the Council will need to set a date for a public hearing. ALLTEWATIVES CONSIDERED 1. Adopt a resolution of intent setting a date for a public hearing. 2. Direct that the preliminary engineer' s report be amended and brought back at a future date. 3. Direct that the LID be abandoned. FISCAL IMPACT All costs will be paid by the LID. SUGGESTED ACTION Staff recommends approval of the attached resolution accepting the preliminary engineer's report and setting a hearing date of October 10, 1988, br/6806D 9 CITY OF TIGARD..,_ OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: _L9.pt,mb,, 12, 1988 TAIL �iTBMITTED: September 1, 1980 ISSUE/AGENDA -1-ITL.E:SW 93rd Ave. LID PREVIOUS ACTION: PREPARED BY: Randall R, E1�11010v DEPT HEAD 01< CITY C ADMIN OV REQUES TED BY: ........................... POLICY ISSUE Shall the Council accept the preliminary engineer's report for 93rd Avenue LID and set a date for a public hearing? INFORMATION SUMMARY In March the Council received a petition requesting formation of a local improvement district for improvement of SW 93rd Avenue south of Locust Street. The Council approved preparation of a preliminary engineering report if the report was funded by LID proponents. Dr. Gene Davis agreed to fund the report. A copy of the completed report is attached. Also attached is the City Engineer' s report on a meeting with property owners. From the informal discussions with property owners, it appears that there is substantial opposition to the LID as proposed. Therefore, the City Engineer- has recommended that the City not proceed with the LID process at this time. ................... ALTERNATIVES CONSIDERED 1. Direct staff to prepare a resolution of intent setting a date for a public hearing on the proposed LID. brought 2. Direct that the preliminary engineer's report be amended and back at a later date. 3. Direct that the LID be abandoned. 4. Table discussion of the LID proposal until property owners have determined an acceptable method of distributing LID costs. FTSCAL IMPACT To date, all costs of the preliminary engineer's report have been paid by Dr. Gene Davis. If an LID is formed, all project costs would be paid by the LID. SUGGESTED ACTION Staff recommends that discussion of this proposal be tabled to a future meeting not later than January 23, 1989. Discussion could then be resumed at some future date if the property owners were able to agree to an acceptable m:2thod of distributing the LID costs. If that were to happen, a formal hearing would still be required prior to LID formation. If no action is taken by January 23, 1989, the LID proposal shall be abandoned. br/6806D REPORT" TO THE COUNCIL ON THE PRELIMINARY ENGINEER'S REPORT FOR PROPOSED S.W. 93RD AVENUE LOCAL IMPROVEMENT DISTRICT i The Proposal Attached is a copy of the Preliminary Engineer' s Report prepared by David Evans and Associates, Inc. for the proposed 93rd Avenue Local Improvement District. The proposal would improve S.W. 93rd Avenue between Locust and Oak Streets . Currently only a portion of the street is improved and none of the street is improved to full City standards. The proposal would provide what we have called two-thirds street improvements. Full half-street minor collector improvements would be provided along the west side adjacent to the Lincoln Center development. In addition, ten feet of pavement would be provided on the east side of the street to provide a paved northbound lane. Extension of SW 93rd Avenue between Locust and Oak Streets is consistent j with the Metzger-Progress Circulation Plan adopted by Washington County in 1986, prior to annexation of the area into the City. Development of this street is important to the proposed traffic circulation in the area. The street needs to be developed prior to substantial. development of the commercially zoned area south of Oak Street. The LID proposal also calls for extension OF 93rd south of Oak Street, ending in a cul-de--sac south of Ash Creek. The engineer' s report suggests that all properties within the LID would benefit from the street beL-ween Oak and Locust streets and should participate in the costs of that portion. Only the properties shown as Phase II would participate in the costs of extending the street south of Oak Street. It would be necessary to purchase right•-uf-way in order to develop this project. One existing house would need to be removed. From an engineering standpoint, this project appears to be quite feasible. There are no unusual design or construction problems involved. The portion between Locust and Oaks streets is encouraged by the Metzger/Progress Circulation Plan, Priorities Section 2.2.3 of the City's LID Policy and Pr•ucedur,es Manual specifies priorities for different types of LID projects. The portion of the proposed LID between Locust and Oak streets would provide street improvements in a developed area, upgrading the services to the property and surrounding area. Therefore, this portion of the proposed LID (. qualifies as a first priority project. The portion of the proposed project south of Oak Street would provide street improvements to properties which are primarily undeveloped commercial and residential properties. This portion of the project would encourage economic devr-.lopment by providing roadway access to commercially zoned property. Therefore, this portion of the LID qualifies as a second priority LID project. l Page 1 - fr Meeting with property owners On August 30, 1988, an informal meeting was held at City Nall to discuss the proposed LID. All owners of property within the LID were notified of the / meeting. In addition, notices were sent to owners of property along the east gl(la of thn proposed street-. Nine of the fifteen property owners within the LID were represented at the informal meeting. In addition, a letter was received indicating that one property owner•, the Tigard School District, is neutral and riot in opposition to the proposal . At the informal meeting there was a discussion of LID procedures and of the LID proposal contained in the Preliminary Engineer's Report. There was substantial discussion of appropriate LID boundaries and of which properties would benefit from the proposed project. Based on the informnl discussion., there appeared to be substantial opposition to the portion of the project south of Oak Street, even though most property owners would not be assessed for the improvements south of Oak. There was general agreement that 93rd Avenue should be improved between Locust and Oak streets; however, there was little agreement on how the costs of the improvement should be shared. Following substantial discussion of alternative LID boundaries and alternative ways of sharing the costs, it appeared to the City Engineer that there would be substantial property owner opposition to any of the LID alternatives discussed. The City Engineer concluded that it is unlikely that any proposal put before the property owners would receive a majority approval at this time. While most of the property within the LID is currently zoned commercial, existing development is largely residential. While some property owners would like to develop their property and see the proposed road as an economic benefit, most of the property owners did not share this viewpoint. Recommendation Based on the property owner input received at the informal meeting on August 30th, the City Engineer recommends that the City not proceed with the proposed LID at this time and that no additional hearing dates be set for the LID proposal. While there was opposition to the LID proposal, there was general agreement that the portion of 93rd Avenue between Locust and Oak streets should be developed. If the property owners could r i.!.kch agreelUent" on the appropriate method for sharing the improvement costs, the LID process could be reopened. The data available in the Preliminary Engineer's Report is sufficient for discussion of assessment alternatives without additional preliminary engineering work. Therefore, the property owners should be encouraged to explore alternatives among themselves and to return to the City if consensus can be reached on an appropriate method for sharing the improvement costs . Submitted by: _ August 31, 1988 Randall R. Wooley, City Engi 'r br/6802D — Page 2 — r CITY OF TIGARD OREGON PRELIMINARY ENGINEERS REPORT FOR THE 93RD AVENUE LOCAL IMPROVEMENT DISTRICT C AUGUST 8, 1988 PREPARED BY DAVID EVANS AND ASSOCIATES, INC. 2626 S.W. CORBETT AVENUE PORTLAND, OREGON 97201 DAVID EVANS ANDASSOCIATFS,INC. ENGINEERS,SURVEYORS,PLANNERS,LANDSCAPE ARCHITECTS OFFICES IN OREGON,WASHINGTON AND CALIFORNIA 2626 S.W.CORBETT AVENUE PORTLAND,OREGON 97201 4802 (503)223-6663 FAX(503)223 2701 C PRELIMINARY ENGINEERS REPORT FOR THE 93RD AVENUE LOCAL IMPROVEMENT DISTRICT CJ�CDUUU TABLE OF CONTENTS INTRODUCTION BACKGROUND PROPOSED IMPROVEMENT C PROPOSED DISTRICT BOUNDARIES ESTIMATED COSTS METHOD AND DISTRIBUTION OF ASSESSMENTS C DANTD EVANS ANDASSOCIATES,INC. ENGINEERS,SURVEYORS,PLANNERS,LANDSCAPEARCHITECIS INTRODUCTION Th i a Drcl i mi i naara 01v-rl a'%r=" n T.nr-?l Improvement District (L.I.D. ) is submitted for consideration by the Tigard City Council. This report identifies the proposed improvement, its costs, and the distribution of those costs to the properties that benefit from the improvement. l BACKGROUND F This recently annexed community of predominately commercially zoned properties is transitioning from residential uses to t commercial uses. Washington County established the framework for the potential use of the lands through its Metzger Area community w planning process. Included in that process are recommendations to accommodate future traffic needs while respecting the integrity of the area. A recommended improvement that was adopted by the Washington County Board of Commissioners is the extension of S.W. 93rd Avenue from S.W. Locust Street to S.W. Oak Street. This extension will allow the traffic on Oak Street full access to Greenburg Road. Oak Street currently has restricted access to Greenburg Road. A petition was submitted to the City of Tigard in January, 1988 asking for consideration of the formation of an L.I.D. for this improvement. On February 24, 1988 an informal meeting was held with property owners to discuss the proposed L.I.D. A majority of property owners at that meeting had indicated an interest in having a preliminary engineering report prepared to provide more ' detailed information on the proposed improvement, its estimated cost, and the method and distribution of assessments. l r On March 14, 1988 the Tigard City Council reviewed the L.I.D. proposal and indicated support for the preparation of a preliminary engineering report if the cost of the report e preparation was paid by the major L.I.D. proponents. Dr. Eugene Davis, one of the L.I.D. proponents, funded the preparation of this report. David Evans and Associates, Inc. prepared the report in coordination with the City of Tigard. l In May, 1988 some of the property owners organized a meeting to discuss preliminary results of the engineering .report. At the end of this meeting there was clear understanding that not all the property owners were in favor of being included in the L.I.D. The 93rd Avenue L.I.D. Preliminary Engineers Report includes the basic elements of improvement and method of assessment as was presented at the May, 1988 meeting, with some modifications. DAVID EVANS ANDASSOCIAns,INC. ENGINEERS,SURVEYORS.MANNERS,LkNDSCAPE ARCIIITECN PROPOSED IMPRO'V"EMENT The proposed improvement is to construct a collector street with the appropriate drainage system from S.W. Locust Street to a location just south of Ash Creek. In general, the street would be 32 feet wide with curb, a five foot wide sidewalk, and street lighting on the west side only. The improvement will require minor intersection improvements at S.W. Locust and Oak Streets and would terminate in a cul-de-sac at the south end. Half streets will be a future obligation of the properties on the east side at the time they develop. §D 02 The proposed improvement does not include curbs, sidewalks or wstreet lighting nor eight feet of the total width of driving surface on the east side. Half streets will be a future obligation of the properties on the east side at the time they develop. The proposed improvements are shown on Exhibit "A". PROPOSED DISTRICT BOUNDARIES The proposed district boundaries are shown on Exhibit "A". The properties are predominately zoned commercial. Some of them lie within the flood plain of Ash Creek and are not fully developable. All the properties will have their predominate access to S.W. Locust Street via 93rd Avenue. Many of the properties do not actually front the improvement but their access to Greenburg Road and Highway 217 is currently restricted at Oak Street. ESTIMATED COSTS T:^.a csti::;a+od rrpgttc for the proposed improvement is: 93rd Avenue -- Locust to Oak Streets Construction $102,000 Engineering & Administration 15,000 Right-Of-Way (18,500 S.F. ) 50,000 Contingencies (25%) 42,000 TOTAL $209,000 C DAVID EVANS ANDASSOCIATES,INC. ENGINEERS,SURVEYORS,PLANNERS,LANDSCAPE ARCHITECTS l 93rd Avenue -- Oak Street to South of Ash Creek Construction $ 72,000 Engineering & Administration 11,000 Right-Of-Way (40,000 S.F. ) 100,000 Contingencies (250) 45,000 TOTAL $228,000 Ash Creek Crossing Construction $100,000 Engineering & Administration 15,000 Right-Of-Way (3,000 S.F. ) 6,000 Contingencies (25%) 30,000 TOTAL $151,000 GRAND TOTAL $588,000 METHOD AND DISTRIBUTION OF ASSESSMENTS The front foot, developable acreage, and trip generation methods of assessment were analyzed as possible methods of assessment for this proposed district boundary. The front foot method was eliminated from consideration because not all the benefited properties front the improvement. The developable acreage and trip generation methods prove to be very similar to each other since most of the lands in the district are zoned commercial. The developable acreage method is proposed because it is nearly identical to the trip generation method in this case and will be easier to administer than the trip generation method. The entire set of improvements can be categorized into three distinct elements. They are as shown in the above cost estimate and as follows: 1. 93rd Avenue -- Locust to Oak Streets 2. 93rd Avenue -- Oak Street to South of Ash Creek i 3. Ash Creek Crossing All the properties included in the district boundary will derive direct benefit from the improvement of 93rd Avenue from Locust to Oak Streets and have been included in the apportionment of its cost on a developable acreage basis. Only some of the properties DAVID EVANS ANDASSOCIATES INC. ENGINEERS,SURVEYORS,MANNERS,1A SCAPEARCHITECfS south of the Oak Street benefit from 93rd Avenue extending towards Ash Creek, so oralY 4-base a ..ha.. b^::ef i t ray►A 1hpPn i rte l.iided in the apportionment of that cost. The actual crossing of Ash Creek only benefits one property so its cost is directly assessed to that property. Three parcels are included in the proposed district boundary that have no developable acreage that derive benefit from the improvement. Two of the parcels are included because right-of- way is required from them to construct the proposed improvement. The Ash Creek flood plain makes most of the third parcel undevelopable. The portion that is developable fronts Oak Street and could have access to Hall Boulevard even if Oak Street is no longer a through street. This parcel is included in the district only because of the legal requirement that all improvements must be within the boundaries of the district. Exhibit "B" identifies the estimated assessments proposed for each property within the proposed district boundary by zones based on benefit of the two sections of 93rd Avenue and the Ash Creek Crossing. DAVID EVANS ANDASSOCIAM,INC. IiNGINEERS,SURVEYORS,PLrWNERS.LANDSCAPE ARCHITECTS ull 1-1 TIP ii rjwj ids PYTIffril ri I A 11 -14 liftlifflolill7l NOTE: IF THIS MICROFILMED 2 3 -5 7 0 DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE TO THE QUALITY OF THE ORIGINAL MEMO;., DRAWING. OtE 62 92 zz 92 s? cz zz lz ta I——f—1 —061- oz st el 'Ll —IL 9—s- ML BE ---------------- .J I.A.-I 1- �Ml I....I....L-J I....I.... L. lit M Ari . ARCH 41 -77 .......... Avv ROF TAI LOT CE-V%7�-- �r,a T?� -U-A& Aaa J54.6� M1004 254 -17 IjCA,) -a 10!1.7 00 3406 1560 100 296 JSA C 2900 Js items i 15AC J" ZONc Pird A�EMIE -U-A 1 JIOO 0 le -1f.40 J2W 1-1 19 _uw 029 3400 0 35 -000 a-m i 1 "q c A800 729 i 0.? I .314C 38002 -U,4C J700 0.28 35AC 3800 oj —35AC 4200 • 0.00 S N ajx ST ZCVV-Z indudes only NaVOSD FOR TEN/CAL PORPOSiS ONZ tar lot JSAC280G. J54= % aE % Z=w DA IV EVAAC yam t w - sm cowr7r • PWILAACL aVEMV 97211 2DW AVWMM� ZONE-F 93rd A VENUE T EXH&I/ A ri PpTrjTrTrpjq�fijf --I- -P p I ' DRAXZbG ZS LESS CLEAR THAN � - ------ ILZ 9a sa >Z cz az I? oa st -- vf z 9 S t, E a A-116111111.1-11 I I all M AIR C F :,7K e. _,sea ;:B7 - Ar_.'a'sa RCAF '"z: "" +i OF A=- ZE< `H - 3 s -8, A.`...._..,...ZN_ .._"34.... L'J !'J,.^.__ Ac;kEAGE ------------ _-NE ---------- p R ----__--_PR ?E RTY A':REAG_ 2 70 AL `Si#3aK 0- _.___^?-1 3`..A_ 100.2 2.9l 124.,269 fv 1 124.283 'vIZC -sP:s:XE� 1�='3R1 f1_. _'D PAR 1.ERS%iE? -1 35A? 900 0.56- 114,8? so S4,67-4 -RCM- P:EXER-H15_ 3RD #8£rry_. PAR-NERSHi:P 151 35AB 1994 2.54 121,184 110 s=1 12/,284 CRO. SPIEKER-aiOSFORD I"- _TD PARTNERSHIP 1S: 35AS 3300 0.00 s0 s0 s' 110 SCHO^' D'sTR:CT 23J 1S: 35AB 3302 0.00 s0 s0 s 110 ROBERT REYNOLDS ' ISI 35AB 3400 3.40 11281358 $G so $28,356 INCOLN CENTER PHASE IV LTO PART.4ERSH!P IS. 353D 100 2.96 124,686 s0 sG 1124,686 THE UTAH STATE RETIREMENT FUND IS1 3SAC 2900 0.35 12,919 s0 scj: %2,919 RANKIN. NINA G. IS! 35AC 3000 0.30 $2,502 s0 s0 112,502 NOYES. BONNIE 2S1 35AC 3100 0.18 $1,501 s0 110 %1,501 BRAXMEYER, PAUL BURTON ISI 35AC 3200 0.19 $1,585 s0 s0 $1.585 BLOMGREN, JOHN S. & PEARL M. IS! 35AC 3300 0.29 $2,419 $0 s0 $2,419 CULBERTSON, CHARM2E 1S1 35AC 3400 0.35 $2,919 s0 s0 12,919 THOMS. CLARENCE E. & LOIS M. lSl 35AC 3500 0.31 $2,585 s0 s0 12,585 BROOKE, MACRAE B. & SEViM B. 14.34 $119,595 $0 s0 $119,595 t SS1 35AC 2800 7.29 $60,798 $155,049 $iS1,000 $366,847 FOREIGN MISSIONS FOUNDATIONS 1S1 35AC 3600 0.12 $1,001 $2,552 s0 13,553 BROOKE, MACRAE B. & SEVIM B. 1S1 35AC 3700 0.28 $2,335 $5,955 $0 $8,290 JUNGWIRTH, RANDY P. & RINGER, MICHELLE K. 1S1 35AC 3800 3.03 $25,270 $64,444 $0 $89,714 DUNFORD, DARRELL A. & BERTHA M. 151 35AC 4200 _ 0_00 $O $0 $O $0 WILSON, JOHN H. 10.72 $89,405 $223,000 $151,000 $468,405 $209,000 $223,000 $151,000 $588,000 L e.� l � ys A C - __ = � ;.(°i+I'�'�r�'i'!'S:i+B:l+IrDrjo3r+121111 i(a�il1 +l�jl>T jm i!i (H i �R t i � ! ]_I'T1 i ! � !��'�IliltiE(�a{irie�al3(rN�rlri]tl�rt�i+Tri+l+irl'(ilr6+i+jrlai+la�lllirirli;+ ft1: NOTE: IF THIS MICROFILMED ' .-. �._ _ 7 8 _.. 9 _ 0 I!- .._ DRAWING IS LESS CLEAR THAN ._ .._.-.-_.12 c; THIS NOTICE, IT IS DUE TO ' THE QUALITY OF THE ORIGINAL DRAXING. -- jow- 77-�- _ ors bz az a sz sz t4- ........ z "ea zz tz oz 6►ei LI 9i-Sf" ii E1 z{ 11 01 6 -8 t- 9-5 __ ,uo�:ndmlSl::dmlluutraxNN:IuN�I Y: 93RD AVENUE L.I.D. - EXHIBIT "C" - PROPERTY OWNERS LIST Exhibit "B" displays a list of property owners as recorded at Washington County. To better understand the identities of the interested parties, a modified list has been prepared. This list shows groupings by ownership, contract purchasers if known, and the identity of an owner as more commonly known. PROPERTY OWNER TOTAL ACREAGE/ ASSESSMENT 1S1 35AB 1002 TRAMMELL CROW COMPANY 1S1 35AB 900 TRAMMELL CROW COMPANY 1S1 35AB 1004 TRAMMELL CROW COMPANY 1S1 35AB 3400 TRAMMELL CROW COMPANY 9 .41/$78,479 1S1 35AB 3300 SCHOOL DISTRICT 23J 0.00/$0 1S1 35AB 3302 ROBERT EUGENE REYNOLDS 0.00/$0 1S1 35BD 100 THE UTAH STATE RETIREMENT FUND 2.96/$24,686 1S1 35AC 2900 NINA G. RANKIN 0.35/$2,919 1S1 35AC 3000 BONNIE NOYES 0.30/$2,502 1S1 35AC 3100 PAUL BURTON BRAXMEYER 0.18/$1,501 1S1 35AC 3200 JOHN S. AND PEARL M. BLOMGREN 0.19/$1,585 1S1 35AC 3300 CHARMIE CULBERTSON 0.29/$2,419 1S1 35AC 3400 CLARENCE E. AND LOIS M. THOMS 0.35/$2,919 1S1 35AC 3500 MACRAE B. AND SEVIM B. 1S1 35AC 3600 BROOKE 0.43/$6,138 1S1 35AC 2800 DR. GENE DAVIS 7.29/$366,847 1S1 35AC 3700 RANDY P. JUNGWIRTH AND MICHELLE K. RINGER 0.28/$8,290 1S1 35AC 3800 THOMAS ASHLOCK 3.03/$89,714 1S1 35AC 4200 JOHN H. WILSON 0.00/$0 25.06/$588,000 1 CITY OF TIGARD, OREGON / COUNCIL AGENDA ITEM SUMMARY AGENDA OF: Scop+ 1988 DATE SUBMITTED: September 6, 1988 ISSUE/AGENDA TITLE: Parks SDC PREVIOUS ACTION: None PREPARED BY: Ed Murphy DEPT HEAD OK<A'Jj\. CITY ADMIN OK yea REQUESTED BY: POLICY ISSUE Should the revenues collected from the parks system development charges (SDCs) continue to be segregated into two funds, one for the northwest and one for the southeast areas (divided by Pacific Highway), for the purposes of expending such funds within the area from which the revenues were derived? or-, should all Parks SDC revenues be combined into one fund from which expenditures may be made on a city—wide basis, regardless of the specific geographic area from which the system development charge revenue is generated. INFORMATION SUMMARY The City Council initially created a Parks SDC ordinance in 1977. The.. ordinance required the segregation of the Parks SDC revenues into two "funds," one northwest, one southeast, (divided by Pacific Highway) and further required expenditures from the SDC funds to be made within the geographic area from which the revenues were derived. The attached memo outlines the recent history of revenues and expenditures, broken down by fiscal year and geographic location. It should be noted that the segregation of revenues and expenditures severely limits the development of new parks, where major investments may have to be made in one area over another in any one time period because of opportunities or need. _ ALTERNATIVES CONSIDERED The Council's alternatives are to: 1. Keep the ordinance the way it is and segregate the revenues and expenses by geographic area; 2. Amend the ordinance to create only one park and recreation faciliti,ps SDC fund; 3. Postpone the decision to gather more information. FISCAL IMPACT There would be no impact on the SDC revenue stream by amending the ordinance. There would be an impact on the expenditures in terms of where these funds were spent, depending on the Council's decision regarding this ordinance. SUGGESTED ACTION The attached ordinance amending Section 3. 16.070 of the Tigard Municipal Code should be adopted. ht/6878D MEMORANDUM - i CITY OF TIGARD, OREGON 1 TO: Mayor• Brian and Members of the City Council i FROM: Ed Murphy, Director, Community Developmen E DATE: September• 12, 1988 SUBJECT: Parks SDC's The City Council has previously requested information on the source of Parks SDC revenues as well as on the location of the expenditure of SDC funds. This j memo will outline what information was readily available. More precise. information will require time•-consuming "research", as it does riot appear that a system for tracking expenditures by geogaphic area was fully implemented. Over• the last three fiscal years, the City spent approximately $68,000 in the northwest, and $114,000 in the southeast, including the Winterlake "pay—out" in the northwest, and pro—rating the major equipment 50:50. The actual purchases are more clearly displayed on the following page. The revenues have been r•ecor•ded separately since 1977. A recent history of 1 the revenue stream appears as follows: 84/85 85/86 86/87 87/88 Northwest $46,020 $37,200 $36,700 $59,360 e Southeast 27,760 29,490 32,800 39,150 1 TOTAL $73,780 $66,690 $69,500 $98,510 j Should the Council desire or need more information, a more complete record of revenues and expenditures can be created. (( l I I V t br/6884D C CITY OF TIGARD, OREGON ORDINANCE NO. 88— n AN ORDINANCE OF' THE TIGARD CITY COUNCIL AMENDING SECTION 3.16.070 OF THE TIGARD MUNICIPAL CODE RELATING TO PARKS AND RECREATION FACILITIES SYSTEM DEVELOPMENT CHARGES AND SETTING AN EFFECTIVE DATE. WHEREAS, a system development charge is imposed on all. new residential development to acquire, develop and expand park and recreational facilities; and WHEREAS, Section 3 . 16.070 of the Tigard Municipal Code requires the establishment of two separate park and recreation development district funds, with Pacific. Highway serving as the dividing line between the two districts; and WHEREAS, Section 3. 16.070 requires all expenditures of funds to be made within the district from whence the revenues were collected; and WHEREAS, the City Council no longer finds any practical purpose for segregating the funds in this manner; and WHEREAS, the City Council finds that such segregation of revenues and expenditures unnecessarily restricts the use of the funds according to greatest city—wide needs and priorities; therefore THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1: "Section 3.16.070 Park and recreation development fund" is amended as follows, with the bracketed items ([]) deleted and replaced with underlined items (_) : 3.16.070 Park and recreation development fund. There is hereby created a dedicated fund entitled "Park and Recreation Development- Fund." All [funds] revenues derived from the system development charge provided by this chapter shall be placed in [one of two park and] a recreation development district [funds] fund and shall be segregated by accounting practices from all other funds of the City. [Pacific Highway (designated State Highway 99W) shall serve as the dividing line for the creation of the two park and recreation development districts. All revenues collected on account of park and recreation facilities shall be placed in L-he fund and expended for acquisition or development of additional park and recreation facilities within the district in which they are collected. Any expenditure of funds for major park and recreation maintenance equipment shall be expended equally from each district if used on a citywide basis; otherwise, such expendit-ur•es shall be pro—rated by anticipated use of the equipment.] All such funds shall be [used] expended for• no purpose other than those activities necessary for• acquisition, development or expansion of recreational facilities as defined in Section 3. 16.020. ORDINANCE NO. 88— Page 1 Section 2: This ordinance shall be effective on and after September 13, 1988. PASSED: By vote of all Council members present after being read by number and title only, this day of 1988. Catherine Wheatley, Deputy Recorder APPROVED: This day of 1988. Thomas M. Brian, Mayor Approved as to form: City Attorney Date br/6878D ORDINANCE NO. 88— Page 2 Estimated Purchase From Parks SDC Funds for FY 86, FY 87, and FY 88 C FY 85/86 754:01 NW) 754:02 SE Summer•lake Fanno Creek Tables and Benches 2,175.00 Interpretive Center 3,300.00 Playstructur•e 4,334.00 Bridges—Handrails 3,610.00 Trash Receptacles 294.00 $6,803.00 $6,910.00 Woodard Cook Tables and Grills 2,206.00 Dock — Ramp 1,500.00 Irrigation Pump 1,916.00 TOTAL FY 85/86 $9.009.00 $10.326.00 FY 86/87 Jack Civic/Fanno Sport Court 5,343.00 LID 49,173.00 Back Stop 1,200.00 $6,543.00 $49,173.00 Summerlake Cook Irrigation 3,500.00 Tables & Grills 8,525.00 Play Structure 130.00 Outfield Fences 2,695.00 $3,630.00 $11,220.00 Woodard Major Equipment 16,087.00 Bridge 8,895.00 Winterlake Pay Out 12,000.00 Major Equipment 16,086.00 TOTAL FY 86/87 $47.154.00 $]6.480.00 FY 87/88 Signage Program 2,200.00 Signage Program 1,480.00 Jack Cook Restroom Demolition 3,065.00 Tables 7,350.00 Dock 9,243.00 18,073.00 l 754:01 (NW) 754:02 (SE) Woodard Play Structure 3,164.00 Picks Landing Trail 9,151 .00 Englewood Trees 1,900.00 _ Summerlake $27,244.00 Power Hook—up 1,710.00 $12,039.80 TOTAL FY 88/88 $68,202.00 $114,050.00 br/6884D l