City Council Packet - 04/25/1988 L
TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an ,
REGULAR MEETING AGENDA agenda item needs to sign on the appropriate
m BUSINESS AGENDA -CATV sign-up sheet(s). If no sheet is available,, E
N
APRIL 25, 1988, 5:30 P.M. ask to be recognized by the Chair at the start
M TIGARD CIVIC CENTER of that agenda item. Visitor's agenda items are
+� 13125 SW HALL BLVD. asked to be to 2 minutes or less.- Longer matters
H °ani TIGARD, OREGON ,97223 can be set for a future Agenda by contacting
either the Mayor or City Administrator.
5:30 0 WORKSHOP - with City Center Plan Task Force Committee
Marketing Study Results Presentation & Discussion
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7:00 o EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to
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discuss labor relations, real property transactions, and current and
pending litigation issues.
7:30 o STUDY SESSION - Agenda Review
7:45 1. BUSINESS MEETING:
1.1 Call To Order and Roll Call
1.2 Pledge of Allegiance
1.3 Call To Staff and Council For Non-Agenda Items
7;50 2. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please)
55 3. PROCLAMATION - Fight Drug & Alcohol Abuse Day In Tigard
o Presentation by Mayor
8:00 4. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. - Anyone may request
that an item be removed by motion for discussion and separate action.
Motion to:
4.1 Approve Council Minutes: March 28, April 11 & 12, 1988
4.2 Receive and File:
a. Departmental Monthly Reports - March, 1988
o Community Services
o Finance
o Library
b. Municipal Court Study Report - Final Draft Ptttl God +o
c. Triangle Study Memo 5/t?)
4.3 Approve Transfer of Appropriations - Senior Center Repairs -
Resolution No. 88- (Tabled from 4/11/88 Meeting)
4.4 Approve Training Requests For Police Department - Hazardous
Materials Tech. II Course - 2 Corporals - $1400
4.5 Approve Durham USA Plant Grounds Maintenance Contract & Authorize
Signatures
4.6 Recess Council Meeting; Convene Local Contract Review Board (LCRB)
Meeting; Authorize Bid Procedure For Various CIP Projects; Award
Bid For Civic Center Parking Lot; Adjourn LCRB Meeting; Reconvene
Council Meeting.
4.7 Authorize City Administrator To Draw Doa;i Vacation
4.8 Accept Architect Report For Civic Center & Set 5/16 Study Session
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COUNCIL AGENDA '- APRIL 25; 1980 - PAGE 1
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8:05 5. PUBLIC HEARING — ZONE ORDINANCE AMENDMENT ZOA 87-07 CHAPTER 18.114 SIGNS
Review proposed amendments to Section 18.114, Sign ordinance
o Public Hearing Continued From 3/25/88
o Motion To Continue Hearing To 5/9/88
8:15 6. DARTMOUTH STREET LOCAL IMPROVEMENT DISTRICT #40
o Public Hearing Closed 4/11/88
o Receipt Of Additional Written Testimony 68-
o Consideration By Council — Ordinance No.
9:15 7. SEWER/STORM DRAINAGE DELINQUENCIES PROCEDURE — ORDINANCE NO. 88—
(Tabled From 4/11/88 Meeting)
o Community Services Director
9:30 8 NON—AGENDA ITEMS; From Council and Staff
9:45 9. EXECUTIVE SESSION; The Tigard City Council will go into EEx cu)tive
Session under the provisions of ORS 192.660 1 (d), &
discuss labor relations, real property ,transactions, and current and
pending litigation issues.
10:00 10. ADJOURNMENT
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COUNCIL AGENDA - APRIL 25, 1988 - PAGE 2
TIGARD C I T Y C O U N C I L
MEETING MINUTES April 25, 1988 — 5:31 P.M.
1. ROLL CALL: Present: Mayor Tom Brian; Councilors: Carolyn Eadon, _
Jerry Edwards, ValerieJohnson, and John Schwar•t-z; City` Staff: Bob
Jean, City Administrator; Keith Liden, Senior• Planner; Jill Monley,
Community Services Director; Tim Ramis, 'City Attorney; Duane Roberts,
Administrative Planner; Catherine Wheatley, Deputy Recorder; and Randy
Wooley, Acting Community Development Director/City Engineer,
2. WORKSHOP: City Center• Plan -Task Force Committees Marketing_Study.
Results Presentation and Discussion. On January 18, 1988, Council
approved a 'contract with Hobson & Associates for a market ,study dealing
with the economic development potential of the City Center Study area.
a. The meeting was called to order at 5:31 by Mayor Brian.
b. City Center Plan Task Force members present: Stuart K. Cohen,
Chairman; Pam Juarez, R. Michael Marr, Bill Monahan, Richard
Morley, and Peggy Weston—Byrd (Ex-Officio Member). Also present
from Hobson & Associates: Eric Tinus, Wally, Hobson, and Sumner
Sharp.
C. Mr. Hobson summarized the study completed to date. The following
major• topics were reviewed:
Study Purpose
Vision Statement/Workshop Responses
Market Analysis: Major Findings
Framework for• A Strategy Discussion
Mr. Hobson noted the two areas of focus would be first to study
the marketplace (market analysis) and then outline those
strategies needed to penetrate the market to realize the City's
Vision.
Mr. Hobson outlined the timeline for the Task Force over the next
several weeks. The final draft shall be completed by May 26 with
a final report to the City Council on June 13. On June 24, a
breakfast meeting with all interested downtown property owners
was scheduled to describe the contents of the final report.
(Councilor Edwards arrived: 6:50 p.m.)
Mr•. Hobson noted some specific items.
— The demand for retail space was in balance currently; vacancy
rates are low (6 percent).
— Office space, in general, appeared to be overbuilt. However,
Class B office space (smaller•—scale office space) promises to
have marketability in the coming years.
Page 1 — COUNCIL MINUTES - Apr•il 25, 1988
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Residential growth is very strong at the moment. He noted the
need for multi-family units.
A hotel would riot be a viable project for the downtown area.
Land unavailability would hinder " industrial business park
development. Mr: Sharp noted that light industrial business with 4
a retail outlet, (i.e, tea factory, or a micro brewery) would
have potential. '
Mr. Sharp noted strategies needed for the downtown area and noted
issues of better traffic movement, more block faces, creating
in-fill etc: 4
Phased implementation would be necessary. Mr. Hobson rioted that
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the public investment would have to lead the way for private
investment, k
d. City Administrator, recapped ; the discussion, noting that 80
percent of the goals of the City for the downtown area appeared
achievable. Left alone, the market would take a long time to
discover downtown,
Mr. Sharp noted that without public intervention the downtown
area could change in a way that would not be in keeping with the
City's Vision Statement. Careful planning would be needed to
avoid a "hodge podge development. Mr. Hobson advised the Vision
Statement, provided direction and was, an achievable goal; .
development completion may take 15--20 years. He noted that
Tigard provided a healthy market: environment. �
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e. Mayor thanked the consultants and the City Center Plan Task Force
for their, work, The consultant and Task Force members then left
the meeting.
3. STUDY SESSION - Review of agenda.
a. Councilor Edwards questioned the following Consent Agenda Items:
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Item 4.2b. - Councilor, Edwards rioted questions on the Municipal
Court Study. After discussion, Council consensus was to table
Item 4.2b to May 9, 1988. This would allow more time for Council
review.
a
Item 4.3 - Councilor Edwards questioned the Senior Center
repairs and why the low bidder did not qualify. Acting Community
Development Director noted that the low bidder would not
guarantee his work without tearing apart some of the structure.
Also, he would not do all of the work.
Item 4.4 (Concerning training request from the Police
Department - Hazardous Materials, Tech II Course) -- Councilor
Edwards questioned certification levels; consensus was to table
this agenda item to the May 9, 1988, meeting, i
Page 2 COUNCIL MINUTES April 25, 1988
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Item 4.5 - (Concerning the Durham Unified Sewerage Agency Plant
Grounds Maintenance Contract) Councilor Edwards questioned
some of the figures used to calculate the terms of the
contract. It was rioted that new figures were provided in the
Council's supplemental packet.
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4. EXECUTIVE SESSION; The Tigard City Council went into, Executive F'
Session at 7:35 p.m. under• the provisions of ORS 192.660 (1) (d), (e), t
& (h) to discuss labor relations, real property transactions, and
current and pending litigation issues.
4
Executive Session recessed at 7:50 p.m. Mayor called .called the
regular,meeting to order. €
5. NON-AGENDA ITEMS: Mayor called for non-agenda items:
.1 Councilor• Edwards: Council mail item.
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;2 City Administrator: Enhanced Sheriff's Patrol District. €
3 City Administrator•: King City Police backup service.
.4 City Administrator: Council Calendar Update.
6, PROCLAMATION - FIGHT DRUG AND ALCOHOL ABUSE DAY IN:TIGARD
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Mayor noted this had been presented at the March 28 meeting.
7. CONSENT AGENDA: ,
7.1 Approve Council Minutes: March 28, April 11. & 12, 1988 •
7.2 Receive and File:
a. Departmental Monthly Reports - March, 1988
o Community Services
o Finance
o Library
b. Municipal Court Study Report- Final Draft (Tabled to 5/9/88)
c. Triangle Study Memo
7.3 Approve Transfer• of Appropriations - Senior• Center Repairs -
Resolution No. 88-32
7.4 Approve Training Requests for Police Department - Hazardous
Materials Tech. II Course - 2 Corporals - $1,400 (Tabled to
5/9/88) .
7.5 Approve Durham USA Plan Grounds Maintenance Contract and
Authorize Signatures - Resolution No. 88-33.
7.6 Recess Council Meeting; Convene Local Contract Review Board
(LCRB) Meeting; Authorize Bid Procedure for Various CIP Projects; �.
Award Bid for Civic Center Parking Lot; Adjourn LCRB Meeting;
Reconvene Council Meeting.
7.7 Authorize City Administrator to Draw Down Vacation
7.8 Accept, Architect Report for Civic Center & Set 5/16 Study Session.
Motion by Councilor Johnson, seconded by Mayor• Brian, to approve the
Consent Agenda with Item 7.2b and 7.4 removed and tabled to May 9, 1988,
n was approved b a majority vote of Council resent.; Councilors
Motto pp y ) Y P
Edwards and Schwartz voted nay, noting concerns on Item '7.5 (the
Durham/USA Plant Grounds Maintenance Contract),
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Page 3 - COUNCIL MINUTES - April 25, 1980
3
g PUBLIC MEA&M. ORDINANCE AMENDMENTS ZOA 87-07, Chapter 18.114
SIGNS (Public hearing continued from 3/25/88). }
a. Mayor noted that the public hearing was riot reopened.
{
Senior Planner Liden reported that more time than originally
anticipated was needed to prepare the _sign , code revisions $
recommended by the City Council on March 28th. Draft preparation
and a proper review by the City Attorney's ' could not be
accomplished in time for this meeting as well. Senior Planner
Liden noted staff requested discussion with Council on the
suggestedfreeway–oriented sign provisions to obtain
clarification of Council's desires regarding this type of sign.
b. Senior Planner Liden referred to his memorandum of April 21, s
1988, which outlined the proposed revisions to the sign code
pertaining to freeway–oriented standing signs, There was general i
discussion on the issues raised by the Senior Planner with the
following being-noted-as Council consensus:
o "there was discussion location of a freeway–oriented sign; that
is, what distance criteria should be established? Council
consensus was that no freeway sign should be allowed, beyond 500
Feet from the right–of--way of the freeway. There was dis,;ussion
on the intent of this section, Council did riot want signs to be
allowed to be placed 500 feet from entrances which curved in,
thereby making the sign more than 500 feet from the freeway.
Senior Planner Liden advised that he would draft wording to
reflect Council's intent. P
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' if the _Professional ?.one
o Senior Planner Liden asked
should also be included in the freeway frontage sign
requirements. Consensus of Council was that should be included.
o Senior Planner Liden asked if cutouts (sign area extending over
the top of the sign face) be allowed on freeway signs. Consensus
was that 160 square feet maximum area should be permitted for a
sign with an additional 25 percent allowable through the sign
code exception process. Further, consensus was to eliminate
Paragraph No. 8, Page 23 of Draft 9 as submitted with Senior
Planner Liden's memorandum of April 21, 1988.—this paragraph
dealt with sign cutouts.
o Senior Planner Liden asked for Council direction on 18.114.145
(Approval Criteria for Exceptions to Sign Code), Paragraph (3);
This section allowed for a freestanding sign to be located on a
secondary access drive that serves the subject property from a
street other, than the street to which the business is oriented.
Council consensus was to leave as a sign code exception criteria
which would be reviewed for approval by the Planning Commission.
o There was discussionon sign size per business, It was rioted
that national chains have logo recognition and, therefore, may
not need the type of advertising or the amount of advertisement
that a smaller store might feel was necessary.
Page 4 - COUNCIL MINUTES - April 25, 1988
c, Motion by Council Edwards, seconded by Councilor Eadon, to continue
the public hearing to May 9, 1988.
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The oration was approved ;by unanimous vote of Council present.
9. DARTMOUTH STREET LOCAL IMPROVEMENT DISTRICT #40
a. Acting Community Development Director notedr any written testimony j
received throughApril15, 1988 had been included in the Council
meeting packet:. He recommended that the public hearing be continued
to May 9, 1988 to provide more time for review Acting Community <
Development Director advised that no new information .would be f
delivered to Council prior to the May 9 meeting.
10: SEWER/STORM DRAINAGE DELINQUENCIES PROCEDURE
a. Community Services Director Monley summarized this agenda item.
She noted the city's costs for delinquent accounts (turned over to
the County in 1986) was 1.2 percent of the total amount turned
over. In order_to recover that cost, the enactment of a 12 percent
penalty to be applied to those accounts turned over for collection
would be reasonable and would encourage customer's to bring accounts
current by June 30 of each year. Staff recommended implementation
of the 12 percent penalty immediately and later action on late
charges.
b. Council discussion followed. Councilor Eadon recommended the a
following wording change to the proposed ordinance (said wording
was in the last "Whereas" 'statement):
Proposed ordinance read: is riot significant enough to deter
people from becoming delinquent."
Recommended changer is riot significant enough to recover ;
costs."
c. ORDINANCE 88-07 AN ORDINANCE OF THE TIGARD CITY COUNCIL AMENDING
ORDINANCE 86-26, SECTION 3, PERTAINING TO A PENALTY ON ALL '
DELINQUENT SEWER AND STORM DRAIN ACCOUNT'S AND SETTING AN EFFECTIVE
DATE.
Motion by Councilor Eadon, seconded by Councilor Edwards, to adopt
Ordinance 88-07, and incorporate the change as suggested by
Councilor Eadon.
Motion was passed by a unanimous vote of Council present.
11. MON-AGENDA ITEMS:
11.1 Councilor Edwards commented on Council mail. He rioted he would
Tike to receive, in a timely manner, copies of mail after
received at City Hall.
Page 5 COUNCIL MINUTES - April 25, 1980
11.2 City Administrator requested direction from Council on whether
or not discussion should be continued with the County concerning
the Enhanced ' Sheriff's ' Patrol District, Council consensus was
that the City Administrator should continue with this discussion. i
11.3 There was discussion on King City's request for police backup
from the City of Tigard. City Administrator noted that Council
had advised King City they would discuss this item further after
the April Council Workshop:
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After discussion, Council consensus was that a letter, signed by
the Mayor, be sent to the King City Council which would advise
that 'Tigard would continue to provide support through the E
current mutual aid agreement. Council would review a proposal
for, additional police service contracting, should King City wish
to submit one.
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11.4 Council calendar update:
o Volunteer Recognition Dinner was scheduled for April 26, 1988,
at 6:30 p.m. Community Services Director updated Council on the
progress of this dinner,.
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o A" Council workshop meeting was scheduled for June 1, 1988,
5:30 p.m. to continue discussion on topics from the April
workshop,
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o City Administrator advised he would review tentative agendas for
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the possible cancellation of the May 23, 1988 meeting. r,
12. EXECUTIVE (M The Tigard City Council went into Executive
Session at 9,53 p.m. under the provisions of ORS 192.660 (1) (d), (e), e
& (h) to discuss labor' relations, real property transactions, and
currentandpending litigation issues.
13. ADJOURNMENT: 10:05 p.m, /
Approved by the Tigard City Council on
CP 1988, :
cC_yLQ/tt,,m
Deputy Recorder --City of Ti rd i.
ATTEST:
Mayor City of Tigard
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Page 6 — COUNCIL MINUTES April 25, 1988
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anewspaper of general circ ion as d ned in ORS 193.010
and 193.020;published at in the
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a printed copy of which is herdo annexed;was published in the
entire issue of said newspaper for ® successive and
consecutive in the following issues:
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„ AGF�1D3e;ITEM: VISITOR,'S AGENDA DATE_ P
(t_imited to 2 minutes or less, please)
Please sign on the appropriate sheet for listed agenda items. The Council
wishes to hear from you on other issues not on the agenda, but asks that you
first try to resolve your concerns through staff Please contact the City
Administrator prior to the start of the meeting. Thank you.
NAME & ADDRESS TOPIC STAFF CONTACTED
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MEMORANDUM
CITY OF TIGARD,i3OREGON
TO: Mayor and City Council /April 21, 1988
FROM: Elizabeth A. Newton, Senior Planner —]&J /
SUBJECT: City Center Plan Task Force Workshop
With City Council
The workshop scheduled for 5:30 PM on Monday, April 25, 1988, will be held at
6:15 P.M. The purpose of the workshop is to allow the marketing consultant
an opportunity to discuss preliminary findings and to,get Council input prior
to preparation of the final report
br/4391D
CITYOF• 11GARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: April 25, 1986 _ DATE SUBMITTED: 14, 1988
`ISSUE/AGENDA TITLE: City Center, PREVIOUS ACTION: 1/18/88 approved
Market Study Presentation -contract for market study
PREPARED BY: Duane Roberts, Adm Planner DR--
DEPT HEAD OKJ�/x" )CITY ADMIN OK REQUESTED BY: CCPTF
POLICY ISSUE
Marketconsultant's presentation to Council and City Center Plan Task Force.
INFORMATION SUMMARY
On January 18, 1988, Council approved a contract with Hobson and Associates for
a market study dealing with the economic development potential of the City
Center Study Area. Attached is a dist of questions and issues that define the
study's scope of work. Tonight, the consultant team will present the findings
and conclusions of the completed study and discuss their recomended development
concept and strategy. The strategy was developed with the participation of the
City Center Task Force. The project schedule calls for the final report to be
submitted by May 9. -
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ALTERNATIVES CONSIDERED
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FISCAL IMPACT
Council, on November 30, 1987, authorized $20,000 in funding toward the $25,000
cost of the study. }
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SUGGESTED wACTION
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TENTATIVE 'SCOP OF WORK
The committee has developed a tentative list of questions and issues to be
addressed in the study. The questions should be considered a preliminary work
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program. The list will be refined as key issues are prioritized and a final
work program agreed upon by the Committee and the consultant. Based on,the
answers to these questions and the Committee's Vision for the future of
downtown, the consultant will "prepare several alternative , area'_development
strategies followed by an analysis of each, and a -ecommended alternative.
The questions and issues are as follows:
1. Delineate the market area for downtown Tigard.;
2. What are the existing and projected amounts and types of supportable
retail, office, residential and light-industrial space in the downtown? ,
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3°. What are the economic" opportunities for each of these sectors in terms of
regional/national economic trends and patterns?
es �.
4. What are the market. opportunities for restaurants; food stores especially
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a farmer'smarket type outlet; and specialty retail in downtown? '
s. Is some type of anchor needed in order to attract retail in the downtown?
If- so, what type would be appropriate and what is the possibility of
getting it?
6. What is the potential for high-density housing, particularly in proximity
to the proposed Fanno Creek Park? In light of Tigard's large retirement
community, would the older age group be an appropriate target market?
What is theP otential and . possible location for mixdd—use development of
housing and office/retail? .
7. What specific public actions/strategies, if any, are needed to encourage
appropriate types of private investment in the downtown? What is the
appropriate public—private role in downtown development?
B. What are the needs and priorities for public improvements in downtown?
What opportunities for each economic sector are created by the following
public improvements, singly and in combination:
Fanno Park development and park—like atmosphere.
Public parking lots set interior to city blocks.
Widening Main Street bridge.
Extending Tigard Street through and connecting it with Hall Boulevard.
Extending Ash Avenue through and connecting it with Tigard Street t
extension.
Installing a rubberized mat at the railroad crossing.
Other possible improvements.
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9. Access market conditions, site, and timing for a hotel in the downtown
arca.
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U-)OC K .0 S S i JV-\
STUDY PURMSE
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1. Articulate clearly the vision (wants and
needs) of the City of Tigard.
2. Identify the resources and level of
commitment (desire) available for
development.
3. Translate vision, resources, and commitment
into market opportunity.
4. Develop strategies for realizing market
opportunity.
STUDY PRESS
PROJECT ORIBETATIOAI
Agree on Objectives and Work Scope
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WORK ;Hop
I Clarify Vision Statement
MARKET ANALYSIS
Identify and Analyze Market Opportunities
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STRATEGY DEVELOPMENT_
Identify Mechanisms and Develop Strategy
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VISION STA /WORKSHOP RESPONSBS �
o Vision Statement supported by workshop
participants.
o Important to build on strengths of existing
downtown characters small shops, historic
structures, professional buildings` Civic
Center, Fanno Creek Park, and Tri-Met Center.
o Street improvements and additional parking
opportunities needed to improve traffic
and retail access.
o Issues of identity and image important to
capturing market opportunities. ;
o Public and private actions both needed to 4
achieve Vision.
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MARKET"ANA ,YSIS: MAJOR FINDINGS
Retail
0 500,000 to l million square feet of demand within
5-minute trade area (1988-2005)
o Current overall retail demand-supply in balance
o Good future opportunities for infill retail and
small retail centers, e.g. , specialty shops,,
restaurants; movie theatre infeasible
Af icy
0 500,000 square feet of demand within 5-minute
market area ,(1988-2005)
o Currently, market is soft with 20% vacancy rate
1 o Future opportunities exist for Class 5 office
space in Study Area
Residential
o Demand for 180 multi-family units per year for
Tigard/King City area (1988-2005)
o Mid- 'to 'upscale apartment market in southwest
Washington County currently strong: low vacancy
rate, strong absorption rate and continued
building activity
o Future projections show 50% midscale (90-125
units) and 50% upscale (90-125 units) apartments
Hotel
o Market is soft
o Tigard Study Area not compatible with site
selection criteria for quality hotel
Industrial
o Large land parcels (30 acres) required for
industrial/business parks
gum
o Industrial uses lease compatible with vision
statement
o. Limited industrial infill opportunities exist
which do produce conflicts.
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FRAMEWORK FOR STRATEGY DISCUSSION t
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1. Is the Vision the Correct One?
2. Need for Clearcut Goals and Policies for the Downtown
Documented
Accepted and Promoted by City Government {
Accepted by Community r
3. Public Participation and Commitment i
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MasterPlan for Development
Comprehensive Plan and Zone Changes
Ordinances CAh/iJ�� c r•, RJ'r�" r;!/:
- Outdoor Storage ' E
- Parking
- Design Controls
Possible Public Improvements
Roads " `1
Services �A /L
Recreation
Pedestrian Ways C�
Landscaping
Parking
Other Public Infrastructure
Land Aggregation
Means of Financing ? ;
Grants
Urban Renewal/Tax Increment Financing
Local Tom-' - Districts
Tax Abatement
Low Interest Loans
General Fund
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4. Implementation on Phased Basis (Public Investment)
5. Public/Private Cooperation and Participation (Private
Investment)
PUBLIC INVESTMENT COUPLED WITH PRIVATE INVESTMENT OVER TIME
EQUALS REVITALIZATION
Hobson A,gsoeiat�
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PROCLAMATION
WHEREAS, there is no higher calling in our Nation and in our
? State and in our City than to assure the future of our community;
RISib - and
tubi WHEREAS, it is essential that our efforts be directed towards
educating our communityabout the hazards and disastrous effects
of drug and alcohol abuse; and
WHEREAS, encouraging our community to use support from others
in helping to resist drug use is a vital part in helping to reduce
and prevent drug and alcohol abuse; and
WHEREAS, it is our responsibility to help our community make a
commitment to themselves;
NOW, THEREFORE, I, Thomas M. Brian, Mayor of the City of
Tigard do hereby proclaim that Saturday, May -7, 1988, is "Fight
Drug and Alcohol Abuse Day in Tigard", and do hereby urge all
p citizens to be cognizant of and support the event held in
conjunction with this ,special activity to protect our community;
and
BE IT FURTHER RESOLVED that the City recognizes and supports
the unique contributions of "Comprehensive Options for Drug
Abusers" (CODA) in joining forces with the public sector' to
sponsor this worthwhile event. M
Dated this day of April, 1988.
p Thomas M. Brian, Mayor
4 City of Tigard ?
i Attest:
City Recorder
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CITY OF TIGARD L OREGON
COUNCIL AGENDA ITEM SUMMARY'
AGENDA OF: April 25, 1988 DATE SUBMITTED: April_15L 1988
ISSUE/AGENDA TITLE: Monthly Report PREVIOUS ACTION:
Community Services Depai tment for —
March, 1988 r PREPARED BY: _Donna Corbet
DEPT HEAD OV CITY ADMIN OK! REQUESTED BY Mavor and Council
POLICY ISSUE
Community Services Department Monthly Report for• March, 1987
INFORMATION SUMMARY
Attached is the Community Services Department Monthly Report for• March, 1988.
:F.
-� ALTERNATIVES CONSIDERED
FISCAL IMPACT
SUGGESTED ACTION
(� Review and File
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council April 15, 1988
FROM: Jill Monley, Community Services Director a
r,
SUBJECT: Monthly Departmental Report for March, 1988 i
COMMUNITY SERVICES ADMINISTRATION k.
We had an extensive review of our SAIF claims and contract situation and are now
preparing an RFP to select our carrier for the next 1 or 3 year period of time. r
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Personnel and Administration staff spent measurable time this month preparing for
- The first official session is planned for April 6. In
-nations, _.
police negotiations, ent
addition, design and arrangements for the Community Development Director assessor
center required a lot of attention. k
The new personnel assistant, was able to attend a 3 day public sector personnel
assistance trainingsession which will prove valuable as this function becomes
computerized. In addition, the Personnel"Manager was able to attend the annual
National Public Employer Labor Relations Association Training Conference' and i
attended sessions relevant to our needs here in Tigard.
FINANCE/ACCOUNTING
The Budget Committee met 4 times in March and completed their deliberations on
March 29,1988 by amending the Proposed 1988--89 Budget and approving a recommended
budget. The Public Hearing for adoption of the Recommended Budget is scheduled for t
June 13, 1988.
As staff support to the Utility and Franchise Committee, we have been gathering
franchise agreements from various cities to determine specific language that would
best suit the Committee's recommendations for renegotiating certain franchises. We
are working with the City Attorney's Office and expect to develop a strategic plan
and timeline in April.
The Utilities and Franchise Committee at their March 17, 1988 meeting, evaluated j
the solid waste haulers annual report of operations for 1987. 'The results of the
evaluation indicated that no change in the per can garbage rates in Tigard is
necessary at this time. A memo to this effect was forwarded to the City
Administrator- and to council in accordance with the TMC.
We are continuing to provide basic purchasing assistance to departments
anticipating a full time position for purchasing in July, 1988. In this interim
period we will be formulating the duties of this position and updating certain
parts of the purchasing manual to streamline the purchasing function yet comply
with the various rules and regulations.
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C. S. Monthly Report (con t)
We filled an OAI. ,position vacated by Neen Valenza with the hire of Terry Tourney,
lorry coitr.>s to Tigard with a great background in accounting .and has already
impressed us with her- initiative, speed and accounting abilities. With the filling
of this vacancy, some responsibilities in the accounting area have been shifted to
increase efficiency and to provide cross training to vital functions such as
accounts payable and payroll,
In addition, Jackie Edin, an accounting student at Portland State, is working for
US as a- volunteerintern in accounting and finance. She currently works two days
each week on special projects.
CITYRECORDER
Through March 7, the Recorder's office monitored calls on the Minimum Security
Prison Site; provided information as necessary to concerned citizens', property, and
business owners and coordinated staff efforts in preparation"for, a March 7 meeting
of the Prison Siting Committee.' The Tigard site was removed from the potential
site list at that meeting.
'rhe City Recorder worked with the Washington County Elections Office to research a
election history and trending.
The City Recorder continued review of the Sign Code Ordinance. Numerous technical k
changes from present code to proposed amendments were noted and the document: was
revised, With this ordinance and the major code streamline/review effort, the
Recorder- spent 54 hours through the month.
Work continued on the major code update project: and 16 hours was spent reviewing i
council packet material including a detailed review of ordinances and resolutions.
In order,' to save staff time city-wide and effectively use the existing conference
rooms,- a -centralized -room reservation process was developed for implementation on
April 11, 1988,
The Deputy Recorder attended and wrote minutes for, the March 8 Budget Committee
meeting and all council meetings. She also attended a writing & editing class
sponsored by Portland State University,
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OFFICE SERVICES
Word Processing.: No statistics are available for, the month of March due to a major,
head crash of the Wang Word Processing System. We have to assume our turn-around r
time was not as good as last month due to this delay and some staffing
difficulties.
The Proofreading Manual has been completed and will be offered to all clerical
staff as a reference manual. .It will also be used as the primary source for
providing proofreading services within Word Processing.
Office Support: A 13% increase in the number of special and ongoing projects was
noted for this section. In addition, the overall page count increased by 56.3%
over February.
Patty Lunsford was hired mid-March as a Temporary, Part-time Office Aide.
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The switchboard and message center are still processing a combined average of over
600 calls per day. Statistics on the number of messages taken are no longer being x
kept since the phones are too busy to allow for accurate recordkeeping.
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Office Management: A Customer Services Manual for Office Support and Word
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Processing functions is being developed and should be available by mid—April.
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COURT
Due to increased traffic citation volume and effective collection methods, March
S
was our best' month with revenues at $29,000! taff has been working hard keep
ye
payment schedules and .collections up to date. Revenue to date this fiscal. year is
$166,373.
Traffic receivables stayed about the same. We may be reaching a plateau that will r
giveus an idea of what is reasonable based on the caseload volume. Misdemeanor
receivables were up, mainly due to new cases. An effort is underway to bring those r
down in April.
RECORDS
The State Archivist conducted a training session and twelve employees attended.
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The records staff attended the Association
Helpful sessions on of Records Managers and Adminis�isaster
Conference. records management, microfilming, !
planning,' and archive preservation will benefit the city's records management
program.
Cost savings, storage space and paper costs are a priority with our records program
and the elimination of ;legal size files continues.
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COMMUNITY SERVICES DEPARTMENT WORK MEASURES
MARCH, 1987
3/87 3/88
ACCOUNTS PAYABLE: 3/87 3/88 SEWER:
Sewer bills sent out 5500 6270'
Accounts Payable Checks: 335 550 4000 5707Vendors 632 996 Sower payments
308 410 Phone calls 350 387
Check requests
250 294 Treasurer's Receipts 839 1250
Payroll checks
Purchase Orders Processed 27 72
New Customer & Add. ? 287
chg, and Adjustments
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RECORDER'S_OFFICE
Year.-to--Date
3/87 3/88
7
Resolutions processed 43 2
Ordinances processed
12 ,
3
No. of Council Meetings 4
No. o 18.25 7
f Hours for, Meetings [
Agenda Items received, reviewed
36 33
and followed up on (if necessary)
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Copy Volume for March CC Meetings
5,115
OFFICE SERVICES
Number, of W.P. Work Orders
550 fix'
Number of Pages processed in W.P.
23,275 x..�
Special Projects
80 ..x.
4.6
Average Turn—Around Time Per Work Order
x..x.
** Totals cannot be calculated accurately due to W.P. experiencing a major head
crash of the systema
PERSONNEL
Recruitments
2 2
5 4
Hires
Terminations
1 O
Unemployment Claims
0 O
Claims Filed: Worker's Compensation
2 0
Other Liability 3 1
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04/01/88
CITY OF TIGARD
CLAIM STATUS REPORT
LOSS DATE CLAIMANT DESCRIPTION STATUS
2/04/85 Fredric Nickel Criminal counter cplt. open
(Officer Hal Merrill)
01/11/85 Harry Field Alleges False Arrest pending
(Office Merrill)
07/20/85 Steven Bacon False Arrest (officer Harburg) claim
reopened
03/16/85 Julie B. Winkelman Wrongful Death pending
07/25/86 R.A. Cutshall Bike hit cable in park path pending
07/10/86 Thomas Arnholtz Hit manhole cover, open
01/09/87 Tuality Comm. Hosp. AllegeCitypay for treatment open
of minor child after officers
called to home by mother
because father, was causing
child abuse to infant.
officer Boothby
10/17/87 Teresa Marie Sanchez Tort'Claim alleges excessive open
use of force during'arrest.
Officer Killion
11/11/87 Marianne Lyles Claimant vehicle made 90 turn CLOSED
in front of city vehicle causing w/out pint
collision,
11/16/87 Carlyle Melquist & Allege Tigard P.D. was involved in open
Kenneth Cousins a shooting incident involving
claimants. We have no record of
T.P.D. officers being involved.
Claim was also filed against
Hillsboro P.D. & Wa. Co. Sheriff,
11/22/87 Russell Snyder- Sewer system backup into home. open
Extensive damage.
1/12/88 James Cohrs Hit monument cover in street open
causing damage to 1985 Chev.P.U.
2/2/88 City of Tigard Stolen motorcycle helmet open
Ofc. Harburg.
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>_ NON—STAFF RESOURCES/VOLUNTEER,REPORT
MARCH, 1988
YTD EST,
CATEGORY 1985-86 1986-87 March, 1988 1987-88 1987-88 % Change
Boards
Committees 3108.75 26021.75 349.51887. 2508 —4%
Volunteer
Staffing 5171.25 7272. 771.75 5421.75 7229. —1%
TCYS N/A N/A —0— 1190. 1586 +33%
Community
Service 562. 2387.25 320. 1810.75 2A14.3 +1%
Other 283 264.5 —0 p_ -0-- 15%
TOTAL: 10,739.5 12,688.5 1,441.25 10,309.5 13,738 +8%
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cI ir OF Tlut-,RD-4= 444---4444-- y.a�
MONTHLY FINANLIAi RFFDRI 11ARr-H 1V@8 Girl PROJECTED VARIANCE:
1987-B8 MAR
REVISED 1988 THRU REVISED 1-0
BUDGET ACTUAL JUNE 30 1988 PROJECTED
REVENUES (MAR1988) YTD
GF'"RAL FUND 2,CJ40 190 $1 036 v1 025 000 -- _-15.190
�.4ES538.732 756.816 9.544
$747 272 46.588
OTHER AGENCIES $766.000 611.492 812.588
FEES AND CHARGES $208,500 173.599 24B,599 40.099
FINES AND FORFEITURES ; X802,800 `15.•34J 730.659 12,141
FRANCHISE FEES ;, $169.000 99.785 145.000 24.000
USE OF MONEY/PROF' -16.000
X116.000 77.680' . 100 OOD' 4446
OTHER: REVENUE --- -_- --- ----------- -----------
4.64911,762
-4_649_ .,.553.1B2 4,819,662. 31,1.60
SUBTOTAL q. ,J4, 62 0
BEGINNING FUND BAL 1. .14,661 -1 314_661 1.314.661--- - ------
-- - - 31.100
TOTAL GENERAL FUND 6.16,1.4.3 4.867 843 6.133.323
9,577
STATE GAS"TAX 8'69,91 153,123 16 .7 6 3.208
COUNTY GAS TAX 169,914 17,.3.194 166.706
120,984 3.3.551 128.284 .-700
COUNTY ROAD LEVY 909,669 992.755' 972,574 62.905
STREETS SDC 157.120 100.538 339,120 -18.000
PARKS SDC 1,385,703 1.24��,266 1.398,997 t3.294
SEWER FUND' 610.608 447.216 583,602 I.006
STORM DRAINAGE FUND
'SPECIAL ASSESSMENTS 4,623,950 414.188 .27v�.'r5D -1..---,50,000
274.358 266.8 277,15B .800
BOND DEBT FUND _ --- ----- ----------- ------------
TOTAL REVENUES $15.317.822 $9.337,907 s1 7..957.230 -1.360 592
F-R-CRAMS/DEPARTMENTS CONTROL
TARGET
COMMUNITY SERVICES '- 0
_ POLICE 1.9'70.000 ,42 0:_8.87'2 $1,464,891 028.87:
COMMUNITY SERVICES 630.000 $680.234 47:6.90--- 10_,£79'81 `17 159
17, 55
MUNICIPAL COURT 100,000 s119,640 b
LIBRARY 405.000 $410.180 286 712 404.924 5.250
45,bD0 45.600 40,916 45.600
SOCIAL SERVICES ___ _ ------4644 4444-- ----
285.126 293.139 x.215,456 69.670
TOTAL COMM SERV 3.Y50.600 _
COMMUNITY'DEVELOPMENT :05.864 197.117 20 2
1 3 731
CD ADMIN '00,000 259.282' 6.051
DS BUILDING 55,000 65.333 172,1'?8
275;000 289.004 185,466 271 OBh 17.918
DS PLANNING _755,000
2'59.591 376.821 261.0
2 -1 441
DS ENGINEERING 0.000
119,000 122.705 77,297 110.316 1:..3;89
PW ADIgIIV 8< BUILD
88,000 103,950 55.292
PW SHOPS & SERVICES 2^4.636 ._,08,401 10 123.
PW WASTEWATER '10.000 318,544
F'W STREETS & LIGHTS 595,000 611,780 431,762 599„564 12,216
PW PARKS GROUNDS 180.000 187.872 136.661 178.543 9 •--
'• _ _ __ _ __ _ __ 4444- 4444-- --
---------- -4444-- `
TOTAL COMM DEVELOP' 2.372.000- 2.464.643 1.657.180 _,•358,94^ 105,701
POLICY ,& ADMINISTRA11ON 16D,000 172.000 113.054 162,581
9.119
CIT WIDE SUPPORT 649.000 16 45
NON DEPARTMENTAL 665.000 665, 45 472,732
CITY ATTORNEY 100,000 120,000 71.•332 112.000 -
---- 8_000
------- -----------
-•44444444-- ---- ---- 24.3,15
TOTAL CITY WIDE 765.000 78J,345 �4�.064 ----761 000 -----------
OP'ERATI'NG BUDGET
6,447.600---6,707,114 11.607,437 6.496.279 268.8.35
DEBT SERVICE 784,450 5.39,708 784.450 0
ALL OTHER
341,700 253,553 340.000 1.700
CIP-GENERAL 1,80855h 814658
5,62_ 214 581
CIF-OTHER � 3,814.65B
2
Y -----------
---
TOTAL CIF
5.964.914 835,162 2.148.556- 3.016 58
CONTINGENCY/RESERVES 100.258 192.•335 100.253 0
GENERAL OPERATING 0 0
GENERAL RESERVE 1„000.006 1.006. 1.061. 8 0
OTHER FUNDS 761,086 768.994747
--1,861,'44 - 1 961,282 -----------
0
.1.861. 344 6444-
TOTAL CONTINGENCY _ ---
-------- - -- -- ------
7TDTAL EXPENDITURES $15.317.822 $7.943,589 $11,282.649 4.025.183
vcmxr+ecanswcaans.soze®wmn ,amiyc�asmet�oa
MEMORANDUM
CITY OF TIGARD, OREGON
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TO: Library Board April 13, 1988
Honorable Mayor and City Council S
FROM Library Director 4
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SUBJECT: Monthly Report, March 1988 I
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WCCLS: The budget for fiscal year 1988.-89 has been approved by the
Professional Board and the Ad Hoc Governing Committee for $
Washington -County Cooperative Library Services_ (WCCLS). By I
paring down the costs for some of; the administrative tasks and
central programs, the amount of money to be distributed to the
individual libraries was increased. Tigard's share was increased
from $219,000 to $245,000 for the next fiscal year.
The County Board of Commissioners has appointed a committee to
study governance structure and finance for -WCCLS. They have e
agreed that they will participate in the county 'library program,
but they want to "refine the model. It is anticipated that this
committee will have a full report in the Fall of this year.
There is also serious consideration for a new levy to go to the '
voters in March of 1989 to replace the current levy. The object
is to attain sufficient funds for running the central programs as
well as reimbursing the participating libraries as fully as
possible for their services to out-of-city library users.
BUDGET FY 1988-89: The increased amount of funds coming from WCCLS has enabled
the library to put in a request for 14.5 full-time equivalent
employees so as to expand the open hours for the library from 50
hours to 61 hours per week. Also added to the budget was $10,000
for books and materials. This was presented at the Budget
Committee meeting on March 29, 1988, and was approved by that
body.
DISCOVERY DAYS: The theme for the March 5th Discovery Day presentation at the
library was gardening. Local Master Gardeners were on hand from
12 o'clock until 2 o'clock to talk to people about their
gardening 'problems and questions. Also, the library _prepared a
display of gardening books and materials that are available in
the library. This is an on-going program that will be presented
on the first Saturday of each month and will follow a particular
theme, highlighting different sections of the library.
WORKROOM SHELVES: The space-saver shelving in the workroom of the library was
installedbeginning on Thursday,. March -3, and was completed on
March 10. This has increased our shelving;storage area" by- 145
percent. It has also yielded more floor area so that there is
more room for added work stations.
INCOME TAX HELP: Both the Vita program and AARP programs have been conducted
during the month to help Sow-income and 'elderly persons with
their 'income tax problems. Also, part of our income tax service
is a complete set of all forms required for federal and for state
income tax reporting. This has become-a vital service that the
library gives each year at this time.
VOLUNTEERS: Thirty—four regular volunteers gave 464.25 hours: daily average
18.57 hours. Five 'youth Volunteers gave 19.5 hours. Two CE2
students ; gave 16.5 hours. Three community service assignees
worked 39 hours. Library ,Board'gave 24 hours.
YOUTH SERVICES: In addition to the regular story times and toddler times, a
special children's program was presented called "Old Leprechaun
and the Magic Flute," The young adult round table, has gotten off
to a good start. In' an effort to help students get to the
library to do their homework, they wrote a letter to the school
district asking if school bus service to the library would be
available. The first reply was discouraging, but other efforts
will be made to see if this can become a possibility. Tigard
Public Library received a $40 check earned by 7-year—old 'Mark
Blankenship. Mark read 75' books to achieve this goal. It was
part of a program sponsored by KPTV (12), Dairy Queen, and True
Value Hardware stores. Beginning with the Fall session, Toddler
Time will be -limited to children 24-36 months. Only one child
and one parent may, register. A pre—school group tour and a Blue
Bird Scout tour were conducted. one special library use class
for handicapped high school students was also presented this
month.
Work Indicators: March 1988 March 1987 March 1986
Adult materials 11,273 8,100 6,533
Juvenile materials 7,647 4,940 3,575
Total 18,920 13,040 10,108
Days of Service 25 23 21
Average Daily Circulation 757 567 481
Hours of Service 233.5 212.5 193
Materials Circulated Per Hour 81 61 52
Increase in Circulation 45%* 29% .02%
Materials Added/Withdrawn 495/0 297/4 415/0
Borrowers Registered 350 714 338
Storytime (no, of sessions) 108(5) 111(6) 73(9)
Toddler Time (no. of sessions) 26(6) 84(7) 56(8)
Special Children's Programs
(no. of session) 71(2) —0— —0—
Personal Computer Users 160 N/A N/A
*Increase from 1986 equals 87%
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NOTE TO FILE:
Item 4.2b was pulled and tabled to the City Council Meeting of 05/09/88.
Bonnie Mulhearn
Records Clerk
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CITY OF TIGARD �REGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: April 251988 __ DATE SUBMI-[TED:
April 18, 1968
ISSUE/AGENDA~TITLE Triangle Master PREVIOUS ACTION:
Planning Status Report _ � �:w,
�.� PREPARED BY: Randall R Wooley /
DEPT NEAU OK >`l.f' `CI"IY AlINl REQUESTED BY
LICY ISSUE
Status Report.
INFORMATION SUMMARY
ALTERNATIVES CONSIDERED
FISCAL IMPACT
SUGGESTED ACTION
( Receive and file.
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Mayor and Council April 18, 1988
FROM: Randall R. Wooley, Acting Director/1
Community Development Department
SUBJECT: Tigard Triangle Master- Plan
Last August the Council reviewed a request: for vacation of undeveloped
rights—of--way in the Tigard Triangle. At that time, the Council indicated
their reluctance to decide on the vacation proposal until transportation and
land' use planning work for the Tigard Triangle was completed.' The Community
Development Director originally estimated that the planning work could be
completed by May of 1988. The Council then continued the vacation hearing to
May 9, 1988.
Two actions in the fall of 1987 revised the schedule for the Tigard Triangle
planning, First of all, in September the City Council developed the Action
Plan for major projects for coming years. At that time, development of the
City Center Plan was given a higher priority and a more urgent schedule. In
response to that Council decision, the Planning staff revised its work program
to give the City Center Plan first priority in FY 1987-88 and the Tigard
Triangle Plan a secondary priority along with Comprehensive Plan revisions in
FY 1988•-89:
Also, an important part of the Triangle Planning is the transportation
planning for the area. It is and was our, expectation that the completion of
the City's transportation planning for the Triangle would follow on the heels
of the State's planning for the Highway 217 interchanges. The transportation
plan for the triangle is dependent upon the State Highway plans being
developed. Much of the data that will be needed to complete the Triangle
Transportation Plan is being generated as part of the State's transportation
planning work. We had expected the State's planning to begin last summer and
to be moving towards a decision by this time. However-, the State planning
project did not actually begin until December, 1987. At this time, the State
project is still considering a number- of alternatives and a final decision is
not expected for several more months. The State has recently published a
schedule that indicates that the final draft of its environmental assessment
for the project may not be published until March, 1989. It is possible that
we will not know the final selection of a plan for the 217 interchanges until
after public hearings are held on the environmental assessment.
Last September's requested additional staff- position in the Planning Division
was officially authorized by the Council on December 7, 1987, to begin
Triangle Study data gathering and to help move other delayed special projects
to completion.
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Memo to Mayor and Council
Tigard Triangle Master Plan
April 18, 1988
Page 2
We expect the new planner, who started work in late March, to spend
approximately half of his time working on the Triangle Plan. fallowingtime
for• that new Planner to get, oriented to Tigard and to the history of the
Triangle area,_ :I would now expect that the planning for the Tigard Triangle
will actually begin to move ahead in May of this year.
Based on these revised schedules, it appears now that the planning work for
the Tigard Triangle could be completed by late 1988 and ready for formal
adoption in early 1989 at the earliest,
So far, the delays which have occurred in the Tigard triangle planning appear'
to have had little impact on development occurring in the Triangle. The only
impact of which I ,am aware is the right-of-way vacation request which was
received last summer. The 'hearing on that request was continued to May 9,
1988, in the hopethatthe Triangle Plan would be completed by that date. It
is now clear that the Triangle planning will not be completed by May. At the
continued hearing on May 9, it will be necessary to decide whether to proceed
with the hearing or to again continue the hearing to a date in early 1989 in
order to allow Triangle planning to be completed.
Staff has again reviewed the appropriateness of the proposed right-of•-way
vacation. We are developing an interim policy on vacations in the Triangle`
which we will propose to the Council on May 9.
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CITY OF TIGARD, OREGON
COUNCIL 'AGENDA_ITEM SUMMARY
AGENDA OF: April 25,`1988 DATE SUBMITTED: April 18, 1988
ISSUE/AGENDA TITLE: Senior Center PREVIOUS ACTION: _
Repair- Contingency Appropriation _
PREPARED BY: Bob Jean
DEPT NERD OK___ CI Ty ;ADMIN 01. REQUESTED BY
OLICY ISSUE
Shall General Fund contingency be appropriated for necessary repairs to the
Senior Center floor and replacement of the water heater?
INFORMATION SUMMARY
On April ll, 1988, the Council requested additional 'backup material on the
proposed repairs at the Senior Center. Based on the attached material, the
lowestbidsare:
Floor repairs $4,258
Water Heater Replacement X160
TOTAL COST $5,418
This repair was not included in the 1987--88 budget.
ALTERNAl"IVES CONSIDERED
1. Appropriate General Fund contingency in the amount of $5,418.
2. Postpone repairs.
FISCAL IMPACT
1. Reduce General Fund contingency by $5,418.
2. Unknown further damage may occur.
SUGGESTED ACTION
Staff recommends adoption of the attached resolution appropriating General
Fund contingency in the amount of $5,418.
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Specifications for repairs of City of Tigard Senior Center pantry and
kitchen floors.
Pantry:
1. Remove all damaged VCT tile, underlayment and required sub
flooring.
2. Replace damaged sub flooring as needed. Replaced underlayment
as needed. Provide and install new VCT tile to match existing
tile,
3. Disconnect and remove old water heater. Install new water
heater and floor pan furnished by owner. Move storage shelving
to access repairs. Remove and re-install-mop sink.
Kitchen:
1. Remove all equipment from kitchen area.
2. Remove all vinyl flooring and coved base.
3. Re-nail all existing underlayment as per City Building Code
requirement.
4. Provide and install new commercial .080 vinyl sheet flooring
and 6 inch vinyl base cove.
5. Replace all equipment to original position.
6. Remove all construction debris and leave job site broom clean.
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11825 SN Greenburg Rd., Suite A-1 Tigard, OR 97223 Phone 620-7911
February 29Y 1988
SPECIALTY
REMODELING, INC.
GENERAL CONTRACTORS
Licensed•Bonded Insured
Mr. Kim Bauer
City of .Tigard
13125 S.W. Hall Blvd.
mgardo Oregon 97223
RR Floor Repairs - 'Tigard Senior Center'
Dear Kim
The following is our estimate to complete the repairs you
requested. ` On the floor problem in the kitchen area we have
listedtwoalternatives.
INA
..
MIN
ant
* Remove damaged 12"x 12 VCT tile, underlayment and
required sub flooring.
* Replace underlayment damaged by assumed leak in hot
water heater. Check and if necessary repair sub
floor.
* Provide and install new VCT tile to match existing.
* We will be responsible for the moving of storage
shelves necessary to access repair areas.
We will not be responsible for moving water heater
or mop sink.
* Remove all construction debris and leave jobsite
broom clean.
TOTALCOST THIS PHASE ... ..... .......................S`654.00
TENANT IMPROVEMENT • RESIDENTIAL AND COMMERCIAL REMODELING p-NEW CONSTRUCTION
Page Two
Tigard Senior Center
February 29, 1988
Kitchen Flom
* Remove all equipment from kitchen area.
* Remove all vinyl flooring and coved base.
* Re-nail existing underlayment.
* Provide and install new commercial .080 gage vinyl
sheet flooring and 6" vinyl base cove.
* Replace equipment to original position.
f * Remove all construction debris and leave jobsite
broom clean.
TOTAL COST .............................. ........ S 2„933.00
* Remove all equipment from kitchen area.
* Remove all existing vinyl flooring coved base, and
underlayment.
* Provide and install new underlayment nailed and
glued.
* Provide and install new commercial .080 gage vinyl
sheet flooring and 6” vinyl base cove.
* Replace equipment to original position.
* Remove all construction debris and leave jobsite
broom clean.
TOTAL COST .............e......................... $3x360.00
gym;
Page Three
Tigard Senior Center
February 291 1988
Thank you for the opportunity to bid your repairs. Should
you have any questions# please call meat620-7911.
Sincerely,
Specialty Remodeling. Inc.
Bill Barry
Associate
BBeljr
i
f
CENTREX CONSTRUCTION .
March 24 1988
Mr. Kim Bowers :
Public Works Department
City of Tigard, Oregon k
P.O. Box 23397
Tigard, Oregon 97223
Reference: Tigard Senior Center Kitchen and Storage Room Repair
t-
Dear Mr. Bowers:
v,
Centrex Construction,'Incorporated is pleased to provide you with the
followingquote for the above referenced work;
Included in our price;
Demo
' Carpentry`
Resilient flooring
Plumbing .'
Electrical
Excluded from our price:
Permits
Warranty on flooring due to pre-existing condition of substrate
Water heater and pan '
TOTAL PRICE: Seven thousand five hundred sixty-four & 00/100 ($7,564.00)
If you have any questions or concerns, do not hesitate to contact us
at your convenience. Thank you for the opportunity to bid this work.
Respectfully submitted,
CENTREX CONSTRU TIO , INCORPORATED
Russell L3ngbehri
RL/ts
12900 S.W.PACIFIC HWY. • TIGARD,OREGON 97223 • TELEPHONE(503)604.0443
CITY OF TIGARD,`_OREGON �( Li
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: -dr 1985 DATE SUBMITTED: March 28, 1988
ISSUE/AGENDA TITLE: Traininq Request PREVIOUS ACTION:
Hazardous Materials training for cpl. 's
Myers and John n PREPARED BY: Lt. Robert Wheeler
DEPT HEAD OK E4CITY ADMIN OK REQUESTED BY:
LICY ISSUE
INFORMATION SUMMARY
The -State Fire Marshall's office in conjunction with Chemeketa Community
College is; sponsoring a Hazardous Materials Tech. II course at the college in
Salem. This intensified course will cover, the handling as well as the
recognition , and identification of hazardous materials. The class will
instruct students to protect themselves, civilians, and the community at a
hazardous materials incident.
With the increase of drug labs and the close of the tunnel on Hwy. 26 (causing
travel down Hwy. 217) of hazardous materials, it has drastically increased the
City of Tigard Police Department's probability of having a hazardous materials
incident, and without swift proper action, these hazardous materials incidents
can cause grave, lasting consequences.
ALTERNATIVES CONSIDERED
There is a very real need for this training within the Police Department, who
is usually a' first responder to hazardous materials incidents. This training
will be of great value and safety to the citizens of this community as well as
the Police members who are responding to these hazardous materials incident.
1. Approve the request.
2. Deny the request.
FISCAL IMPACT
1. $1,400.00 funds are available in the training budget.
2. —0—
SUGGESTED ACTION
1. Staff recommends approval of these requests.
ke/3976D
CITY OF TIFARD
EDUCATION/TRAINING REQUEST
This form is to be used for conferences, seminars, college classes and other
forms of either training or education. Documentation is required, a copy is
to be attached to this form. Attachments for mailing may also be attached. A
follow up report is required. rA copy will be placed in yo ernnel ile
DATE OF REQUEST: Requested by: Cr
VendorNo.:—/,
PAYABLE TO: 1- i�,el�(eC4/lef'Q- Employee request attend
Employer required attend
SA n��� Dr2� o�73v� For check run of
Mail check '
/3c��l� ys• /y fJ1,: 399--SI&3 ( j Notify dept. when ready 1.
c.
Vendor No.: Vendor No.:
PAYABLE TO: PAYABLE T0:
znz
noamsa=�aaaoaaa=as=aaa
Title of Program:
Institution or organization
Registration Deadline raining Dates From: L
Describe the,purpose: i
Is this related to 'ND urrent- osition ( j seasonable omo� or transfer9
�Ex lain:cL�1 ��a�(�OG� �e / fi ��i/P �`�f
TRAINING COSTS:" a advanced ( J to be reimbursed after attendance
Y Account No. Amount J
Registration or tuition.... ..................... /t, -yl,o -05 crZ,
Books. ...... ...
Travel (mileage, bus, train, airplane, etc.)....
Lodging. ................... .....................
Per Diem........................................
Other:
Total $
Authorizations: I(em ee , u stand and agree that if all conditions of
education/trainin policies a o t, I may be required to reimburse the
City for any ex nditures m e oelkalf.
Employee Signat re: Date
cc��a�a
Appropriation capproved ( J disapproved
De t. Head: ( �'appro ed ( J isapproved (explain):
0
Finance Director: wf
l
IN
UTYUt 111FARD
EDUCATION/TRAINING,REQUEST
This form is to be used for conferences, seminars, college classes and other
fours of either training or education. Documentation is required, a copy is
to be attached to this forme Attachments for,mailing may also be attached. A
follow up report is required. A copy will be placed in your personnel file.
DATE OF REQUEST: z3C f' I-fid' Requested by: o j
v.
Vendor No.: '
PAYABLE TO: -e- Employeerequest attend
a [ J_ Employer required attend
62 'G� 7 a t For check run of
n e-3 Mail check ,
13L(;/�"`% /ye ti; 39!- 5/63 [ ] Notify dept. when ready
Vendor No.: Vendor No.:
PAYABLE TO: PAYABLE TO:
Title of Program.
Institution or organization ChE' lc_% C ►�+. 1
Registration Deadline, 3 TrainingDates-From:U U/
Describe the purpose: ,v,z(
A��✓hceo -tY�vn c� m� 01Q2 ` ,U%` J
ioci-n C(--ss
Is this related to (current position [ ) reasonable promotion or transfer?
.. C
� (Q"�2 CL
Exp i s i n: p��-%e:.e-L- 1ru�=, C' p p
�C-c�Za F•4re YvYxv�h��s Gl.�u. .`T�..� '(��v.nvr.�. �5 vec�uw� -}flwA.MO�
TRAINING`COSTS: to be advanced [ ) to be reimbursed after attendance
Account No. Amount
Registration or tuition......................... to-/00
Books...........................................
Travel (mileage, bus, train, airplane, etc.)....
Lodging. ......... ............. .................. [,
Per Diem........................................ r ,
Other: ;
Total $ �`�
Authorizations: I(employee), u rstand and agree that if all conditions of
education/training poli s r not met, I may be required to reimburse the
City for any expendit es de on m behalf. .
Employee Signature: / DateF1 88/0 9
Appropriatio nce: dna r: [(�) approved ( ] disapproved
Dapproved ( pproved (explain) : 1t
- r�Z.vvl o[cu
o� v �V ert .ccis e kq
nti9 �i9 1'
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Finance Director: i
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1
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: April 25, 1988 DATE SUBMITTED: April 18, 1988
ISSUE/AGENDA TITLE: USA Durham PREVIOUS ACTION:
Facility Grounds Maintenance _
Agreement PREPARED BY: Randall R. Woole J fG'_
DEPT HEAD OK L, -tZ'CITY ADMIN OK " ` REQUESTED BY:
�OY� ICY ISSUE
Shall the City enter into an agreement for landscape maintenance of the
Unified Sewerage Agency Durham Facility?
INFORMATION SUMMARY
On March 28, 1988, we submitted to the Council a proposed agreement with USA'
for grounds maintenance at the USA Durham Facility. Council directed that the
proposal be tabled to April 25 so that the Council might first discuss the
City's general policies on contracting services to other agencies.
As directed, the proposal has been brought knack for Council consideration.
Attached are copies of the resolution and explanatory memo submitted in March.
The agreement in your March packet was labeled "draft The final document
was availmble on March 28, but did riot get distributed due to the decision to
table discussion. The final agreement document is attached. The differences
between draft and final are some editorial revisions made to improve clarity.
ALTERNATIVES CONSIDERED
1. Approve the agreement.
2. Direct that the agreement be renegotiated
3. Withhold approval.
FISCAL IMPACT
Additional net revenue to the City of approximately $4,500 per year and
additional net service of 0.25 FTE to the maintenance of City facilities.
SUGGESTED ACTION
Staff recommends approval of the attached resolution.
br-/4307D
MEMORANDUM
(
CITY OF TIGARD, OREGON '.
TO: Mayor and Council March 21, 1988
FROM: Randall R. Wooley, Acting Director,01�/ ('�
Community Development V
SUBJECT: USA Durham Plant Landscaping Maintenance Contract'
p
It is proposed that the City will provide general maintenance of landscaped
areas outside the plant fences at the Durham Facility of,the Unified Sewerage a<
Agency. This arrangement appears to be beneficial to both the City and the
Agency.
In order to provide this service, the City would need one additional full—time
_Parks employee plus certain other costs as outlined below:
h.
Employee Wages $14,856 ?
Employee Benefits 5,167
Safety Equipment, Clothing
Allowance & Training for
Additional Employee 600
Fertilizer & Chemicals 3,200
Additional OperatingCosts '
For Existing Equipment
(fuel, repairs, & depreciation) 3,300
Total estimated cost to City $27,123
The proposed FY1988-89 budget for Parks includes the necessary expenditures
for the proposed USA grounds maintenance.
USA proposes to pay the City $31,700 per year for this service.
The City would benefit in two ways. First, the City would receive- a net
revenue of approximately $4,500 per year. Second, the City would have an
additional Parks maintenance employee but only about 75% of the additional
staff time would be required for the USA work. The remaining 25% of the
employee's time could be directed toward improved park maintenance.
Council approval of the attached contract is requested.
br/3 804D
E
i
t,
INTERGOVERNMENTAL AGREEMENT
City ofTigardand Unified Sewerage Agency
Unified Sewerage Agency Durham Facility
Grounds Maintenance
1. This Agreement is between he City of Tigard and Unified
Sewerage" Agency, 'both Oregon municipal corporations, referred to
as "City" and "Agency," respectively. The parties have authority
to enter into agreements pursuant to ORS Chapter 190. ,
2 The Agency owns and operates a facility known as the
Durham Advanced` Wastewater Treatment Plant, "Durham Facility,"
located within the City. The-Durham ,Facility is in need of
periodic maintenance of its grounds and landscaping.
3. The City has adequate personnel and equipment to maintain
the grounds and landscaping of the Durham Facility, as well as its
own property.
NOW THEREFORE, the parties agree as follows:
4. The City shallperform grounds care and maintenance
activities at Agency's Durham Facility according to the Scope of
Work contained in Exhibit "All attached hereto and by this
reference incorporated herein.- A'map of the Durham Facility is
attached hereto (Exhibit "B"') and by this reference incorporated
f herein.
5. ' The Agency shall pay City for such services in the amount
of $31,700 per year in equal monthly payments. City shall submit
invoices for such payments, and Agency shall make payment within
30 days of receipt.
6. City shall utilize its own employees and equipment to
perform the work. City shall be responsible to pay, insure, and
supervise the employees, and shall supply all fuel and maintenance
for the equipment. Any waste material produced by the work shall
be properly disposed of by City at its expense.
7. The term of this Agreement shall be one year. It may be
renewed for a like term by agreement of the parties. This
Agreement may be canceled by either party upon 30 days written
notice to the other, addressed to the City's Community Development
Director, or the Agency's East Basin Division Manager,
respectively.
8. Each party shall be responsible for the claims, demands or
lawsuits arising out of the actions, negligent or otherwise, of
its employees, instituted by any person. Each'party shall
maintain sufficient insurance to cover such risks or shall
maintain a program of self-insurance therefor.
Y
11 MEN 1 1111
Intergovernmental Agreement
City of Tigard and Unified Sewerage Agency
Page,2
9. In the event this Agreement is canceled, Agency shall pay
City t hse portion of the contract price earned to the date of such
cancellation.
r
10. The following items are outside the scope of this
Agreement: a) irrigation, b) replacement of any damaged landscape
material, c) application of bark or other mulch, d) planting of
annuals, shrubs, or trees, e) pest control, such as mole or
beehive' controls The parties,may agree to include one or more of ,
these items in the scope of work by adopting an amendment to this
Agreement, .
e ,
11. Agency may request mowing at greater or lesser frequency
s
than shown in Exhibit 10A." Agency shall pay or reduce payment to F_
City in the amount of $625 for each such added or reduced mowing
outside the schedule shown in Exhibit "A.°
CITY OF TIGARD UNIFIED SEWERAGE AGENCY OF
WASHINGTON COUNTY, OREGON
Authorized by Resolution No. 88-33
By. w By
Title.
A)P-JG�< _ Title:
Date: "W Date:
AP ROVED AS T FORM; APPROVED AS TO FORM:
CC
L-E6AL COUNS L LEGAL COUNSEL
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CITYOFTIFARD
March 31, 1988 OREGON
Daniel Hanthorn
Plant Maintenance Supervisor
Unified Sewerage Agency
`16580 SW 85th
Tigard, OR 97224
Subject: Durham Facility Grounds Maintenance Agreement
94 The proposed agreement providing for the City to maintain the landscaping at
the Durham Facility was presented to the City Council on March 28; however, no
RM action was taken by the Council.
The Council is considering several proposals to provide contractual services
to other agencies. ;The Council wants to establish a policy on using City
forces to provide services before they consider any of the individual
contracts. The Council expects to develop the policy at a workshop meeting on
April 16.
The Durham Facility Grounds Maintenance Agreement has been scheduled on the
Council agenda for the regular meeting of April 25.
Sincerely, `
Randall R. Wooley
Acting Director
Community Developmenr Department
RW sb/4013D
13125 SW Hall Blvd,,RO.Box 233971gard,Oregon 97223 (503)639-4171
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Mayor and City Council April 21, 1988
FROM: Randall R. Wooley, Acting Directo
Community Development r�
SUBJECT: USA Durham Plant Landscaping Maintenance Contract
Based on myunderstanding of the policy developed, in last weekend's workshop
discussion between the Council and the City Administrator, I have revised the
format of the proposed contract_costs. As previously explained in my March 21
memo (in your agenda racket), only 0.75 FTE will be needed to perform the
contract work. On this basis, the costs of contracting would be as follows:
Employee wages (75% x $14,856), $11,142
Employee benefits (75% x $5,156). $ ,3,875
Employee equipment & training (75% x $600 $ 450
Fertilizer and chemicals, $ 3,200
Equipment costs, including depreciation 3,300
DIRECT COST TO CITY. $21,967
+30% overhead costs + 61590
TOTAL COST . . . . . . , $28,557
+ Profit (11%), _t 3x143
CONTRACT TOTAL. $31,700
These are the same cost figures submitted previously but reformatted to better
match the way Council has indicated they wish to consider, proposed contracts.
It appears that the proposed contract- meets Council policy by providing for,
recapture of overhead costs plus a reasonable profit. The profit would be
used to provide better maintenance of existing park facilities and equipment.
br/4385D
1,
CITY OF TIGARD, OREGON s
COUNCIL AGENDA ITEM SUMMARY Local Contract Review Board t
AGENDA OF: April 25, 1988 DATE SUBMITTED: _ AA ri_1 18, 1988
ISSUE/AGENDA TITLE Authorize City PREVIOUS ACTION:
Engineer to Request Bids on Various �—
+ CIP Projects �1�i PREPARED BY: Randall R. Wuolev
DEPT HEAD OK/', CITY ADMIN OK ' r' REQUESTED BY: _
LICY ISSUE
Authorization to advertise for kids on various CIP projects.
s ,
w
z
INFORMATION SUMMARY
Local Contract Review Board approvalisrequired prior to advertising for bids
on contracts over $15,000. Plans are nearly complete on several 1987-88 CIP
projects which may cost $15,000 or more, as follows:
Project Budget
i
Greenburg/Tiedeman Turn Lane $15,000
Durham/Hall Turn Lane 15,000
Greenburg/Center Street Intersection 25,000
Ash Avenue at Cresmer Drive 10,000
We anticipate combining some of the street projects into one contract to
encourage;better unit bid prices.
On each project, advertisement,will not occur until all necessary right-of-way
and easements are acquired.
ALTERNATIVES CONSIDERED
1. Authorize advertisement for bids.
k
2. Withhold authorization.
FISCAL IMPACT .
Budgeted amounts shown. Actual costs will depend on bid results.
{
k
}
i
SUGGESTED ACTION
i
Authorize City i .gineer to advertise for bids on each of the projects listed
l
above, upon comp ation of plans and specifications and upon acquisition of all
required right-of-way and easements.
br/43O7D -
CITY OF TIGARD OREGON
COUNCI!_ AGENDA ITEM SUMMARY - (Local Contract Review Boal
4
AGENDA OF: A ri1 25 1988 DATE SUBMITTED: R
ISSUE/AGENDA TITLE: 'Bid A__ ward_�lvic PREVIOUS ACTION:
Center Parking Lot
Ran
r 1 PREPARED BY Ball
RE UC
'JED ED BY �.
DEPT HEAD OKF/"v{� CITY ADMIIU OK\ _ _ Q
= OLICY ISSUE
of the expansion of the Civic Center Parking Lot.
Bid award for construction {
INFORMATION SUMMARY
On March 14, 1988,'. bids were opened for the :expansion of the Civic Center.. A
Parking Lot. As described in the attached memo, bidding was very
competitive. The low bid is considerably below the budgeted amount of
$80,000. The -.low bidder, Oregon Asphaltic Paving, has provided good work for
the City in the past. s
Option B includes a raised landscape` strip between the existing and expanded
parking lots as suggestedpreviously by Council members.
g,
i.
G
r.
AI_TERNATIVES CONSIDERED
1. Accept the low bid and authorize a contract.
,
2, Reject all bids.
FISCAL IMPACT
$58,755.07, from the General Capital Improvement Fund, per supplemental
appropriation approved 3/28/88.
•��� SUGGESTED�ACTION _..._.._•_�.�--_-_._
That the Contract Review Board, by motion, accept the low bid of Oregon
Asphaltic Paving Co. for option B ($58,755 and authorize the City {
Administrator to sign a contract for the work, f
br/4307D
1
I
MEMORANDUM
CITY OF TIGARD,-OREGON
ry
TO: Randall R. Wooley, City Engineer April 18, 1988
FROM: Greg N. Berry, Utilities Engineer•Amp
SUBJECT: Civic Center North Parking Lo
17 bids were received and opened on Thursday, April 14, 1988. The total bid
for Option A and B for each bidder is attached. The lowest bid for both
Option A and B was submitted by Oregon Asphaltic Paving Co. as shown below:
Option A $57,825.31
Option B $58,755.07
I have reviewed the proposal, and found it to be complete and ,in order, and,
recommend awarding the contract to Oregon Asphaltic Paving Co.
A summary of the 17 bids is attached.
VA
br/4307D
April 18, 1988
i CIVIC CENTER NORTH PARKING LOT BIDDERS,
NO. BIDDER OPTION A OPTION B
1. Oregon Asphaltic Paving Co. $57,825.31 $58,755.07
2. B & B Asphaltic Paving $63,172.80 $64,767.94
3. Baker Rock Crushing $63,670.00 $65,026.00
4. C, G. Gredvig,>Inc. $64,477.88 $65,579.72
5. Quality Ruck $65,916.43 $67,121.90
6. Bartholomy Construction $66,852.63 $68,327.89
7. Bill Page Construction $69,683.90 $71;055.20
8. Morse Bros $69,2.37.25 $70,445.80
9. TCB Construction $69,772.55 $70,974.2.2
10. Benge Construction $71,153.68 $72,239.84
11. Fabricators, Inc. $75,300.79 $76,142.84
12. Coffman Excavation $74,922`.55 $76,007.14
13. Dirt & Aggregate $77,711.50 $78,952.30
14. J. W. Preseley $77,986.41 $79,431.10
15. Cassett-a,Construction $81.414.02 $82,549.47 k
16. Eagle•-Elsner, Inc. $83,242.95 $84,166.70
17. Grimmett Enterprises $83,750.38 $85,127.66
C
MEMORANDUM
CITY OF TIGARD, OREGON
1
-ro: Mayor and City Council April 19, 1988
FROM: Bob Jean, City Administrator
SUBJECT: Vacation Draw Down Request
My vacation accrual has again hit my 200 hour pay-out cap, yet the last few
months (January -- April) have been impossible as far as taking vacation time
off; budget, Community Development Director, Fanno Creek Conference, labor
negotiation preparation, Action Pack, etc, I did take a weekoff in March,
but came back to three incredibly busy weeks in late March - early April.
Last week alone I clocked 75 hours. I do have some major blocks of--vacation
planned this summer, but da not see Flow I can take any time off between ,now
and then. I, therefore, request a one time buy-down of 60 hours, 1-1/2 weeks
of my vacation time accrual
ke/A339D
MEMORANDUM
CITY OF 'TIGARD, OREGON
TO: Mayor, and City Council April 19, 1988
FROM: Bob lean, City Administr•atorS
SUBJECT: Civic Center Expansion/Remodel
Attached is the architects Civic Center space needs projection out 5, 10, 15
and 20 years. City Hall's current 8,500 square feet plus a second floor of
6,000 7,000 square feet should be adequate for our needs for• the next 10
years, and if properly planned even t:irough the next 20 years. Library can
expand at the Civic Center• to about 18,000 square feet at the current site
through the fifth year•, but will <requir•e an alternative strategy (satellite
libraries or 'second branch library) to 'meet 10, 15, and 20 year needs. A
Police second floor expansion of 7,000 — 8,000 square feetwillbe needed by
year 10, but _remodel work and off--site storage of records and evidence should
allow current space to work for the next 5--year• cycle. The current 108
parking spaces and the new 100 spaces should be adequate for our needsfor
5 -- 7 years, but not long—term. Eventually, ,we will need to purchase more
land to the north towards Burnham or build a two-story parking structure,
perhaps in conjunction with downtown redevelopment.
I recommend the Council accept the architect's report for planning purposes.
I will then direct the architect to proceed , with the balance of the
Needs/Feasibility Report calling for elevators, footprints, and preliminary
budges: estimates for the May 16, 1988, study session.
ke/4339D
April 14, 1988
Mr. Bob Jean
City of Tigard
P.O. Box 23397
Tigard, OR 97223
RE: Civic Center Future Expansion
Dear Mr. Jean:
The following long-range spacial needs for the Tigard Civic Center over the next
twenty (20) years for both community service and community administration and
development is based on projected numbers of staff needed at the end of each five
(5) year phaze and is derived from information provided by your office.
Spacial requirement for the library are based on the American Library Association
standard formula of .6 square feet per person. We used .5 square feet as a con-
servative measure. City Hall area office requirments are based on 150 sq. ft.
gross area / person and net area is gross less 20% for restroom, corridors and
halls. Police Department varies from 150 sq. ft. to 130 sq. ft. gross with a
-20% deduction for net area based on common areas of restrooms, corridors and halls.
The 'following is a chart showing the approximate square footage expansion required
or needed at the end of each five (5) year phase.
Years: Five Ten Fifteen Twenty
1987-88 1992-93 1997-98 2002-03 2007-08
Existing - Projected Projected Projected Projected
Population: 26,000 35,000 52,500 60,000 75,000
----------------------------------------------------------------------------
Community Service:
Staff 23.5 35 43 51 59
Sq.Ft./Staff 143/129 150/120 150/120 150/120 150/120
Facility (square feet) 3,360 5,250 6,450 7,650 8,850
Community Development:
Staff 32.5 36 38 39 27
Sq.Ft./Staff 143/129 150/120 150/120 150/120 150/120
Facility (square feet) 4,647 5,400 5,700 5,850 4,050
City Administration:
Staff 2.5 4 8 8 9
Sq.Ft./Staff 198/160 200/160 200/160 200/160 200/160
Facility (square feet) 496 800 1 600 1,600 1,800
SUBTOTAL (City Hall): 8,500 11,450 13,750 15,100 14,700
Mr. Bob Jean Page Two April 14, 1988
Years: Five Ten Fifteen Twenty
1987-88 1992-93" 1997-98 2002-03 2007-08
Existing Projected Projected Projected Projected
Population: 26,000 35,000 52,500 60,000 75,000
----------------------------------------------------------------------------
Library:
Staff 12 20 25 30 35
City/Population 33,000 36,000 54,000 62,000 72,000
Facility (square feet) 11,400 18,000 271000 31,000 36,000
Police Department:
Staff 43 68 100 113 140
Sq.Ft./Staff 186/149 150/120 142/114 136/109 130/104
Facility (square feet) 8,000 10,200 149200 15,368 18,800
SUBTOTAL AREA 27,900 39,650 54,950 61,968 68,900
(City Hall,_Library, Police)
----------------------------------------------------------------------------
Town Hall/Foyer: t
Sq. Ft. 3,200 3,965 5,495 6,147 6,200
(10% of Subtotal Area)
d
Civic Center.
TOTAL SQUARE
FOOT REQUIREMENTS 31,100 43,615 60,445 67,615 75,100
Parking Required: 108 174 242 270 300
4 spaces / 1000 sq. ft.
of building area
Includes overflow service from adjacent areas around Tigard.
If you have any questions, please feel free to call on me.
Sincerely,
Russell K. Hanson, AIA
RKH:rch 735
G�
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: April 7.5, 1988 DATE SUBMITTED: April 15, 1988
ISSUE/AGENDA TITLE: Sign Code PREVIOUS ACTION Planning Commission—
Revisions (ZOA 87-07) Hear•in_gs on 12/15/82, :1/19/88, 2/28/88
3/8/88 and 3/15/88; City Council
HearinG_on 3/28/88
' PREPARED BY: 'Keith Liden
DEPT HEAD,O f CITY ADMIN OK REQUESTED BY;
POLICY ISSUE
INFORMATION SUMMARY
More time than originally anticipated was needed to prepare the Sign Code
revisions approved by City Council on March 28th. Draft preparation and a
proper- review by the City Attorney's office could riot be accomplished in
time for the April 25th hearing. However, on April 25th, the staff would like
to discuss the suggested freeway oriented sign provisions and obtain
clarification of Council desires regarding this type of sign.
ALTERNATIVES CONSIDERED
_ 1. Make a motion to continue this item until May 9, 1988.
FISCAL IMPACT
SUGGESTED ACTION
Make a motion to continue this item until May 9, 1988.
br/A32.2D
4
_F
P
�CS�en c� ✓fin 5
MEMORANDUM
. CITY OF TIGARD, OREGON
TO: Mayor and City Council April 21, 1988
FROM: Keith S. Liden, Senior Planner //
SUBJECT:` ZOA 87-07, Section 18.114.090(e)
Attached are sections of the proposed revisions to the Sign Code (Chapter
18.1140 pertaining to freeway-oriented freestanding signs.
At the April lith hearing, the Council asked staff to revise the language for
freeway-oriented signs. The attached draft is an attempt to restrict the
locations of freeway-oriented` signs as-suggested by, the Council. At the
continued hearing on April 25th, we would liketo discuss the draft language
and determine if we have correctly understood the Council's direction,
The changes, as drafted, would allow freeway-oriented signs on properties
which directly abut I-5 or Hwy.' 217 with a si n ermit. Proposed signs not
abutting but which will be located within 5 feet of freeway interchange
off-ramps may also apply for freeway-oriented sign approval;via a sign permit
application. Freeway-oriented signs proposed to be located on properties
within l 000-feet of a freeway interchange off-ramp must be approved via a
gn o e xception.
Dimensional standards will be:
Freestanding: Height s Maximum of 35 feet;
Area m 120 sq. ft. maximum
Wall: A maximum of 20 percent of the wall face on which the
sign is mounted.
br14393D
a
20 [(16)] Flashing Sign- [means a] Any sign which is illuminated by
an intermittent, or sequential flashing light source whose
interval is two second or less in duration, or which in
any other way animated so as to create the illusion of
movement without actual physical movement or the illusion
of a flashing or intermittent light or light source.
[Flashing signs do not include electronic ;information
signs.]
JL11 Flush Pitched "Roof" Sign A sign attached to a mansard or
other type of vertically—aligned roof. See Subsection
18.114.090(9).
22 [(17)] Freestanding Sign. [means a] A sign erected and mounted on
a freestanding frame, ;mast or pole and not attached to any
building.
IL31 Freeway Interchange. Any intersection of an exit-of f—ramp
of Interstate Hi- hway 5:or- St_te Highway 217 with a.surface
street.
(18) ;Freeway—oriented Sign_ [means a] A sign primarily designed— k
to be read by a motorist traveling on a highway designated
by the Oregon State Highway Department as a freeway or
expressway; specifically, these shall be Interstate 5, and
Oregon State 'Highway 0217, and shall not include [U.S.]
Highway 99W.
(25) . [(19) Frontage_ [means t] The length of the property line of any
one premise along a public roadway.
[(20) Ideological Sign means- signs which communicate . a
political, moral, or _philosophical comment, or religious
statement which does not promote any commercial interest or
refer specifically to a particular ballot measure to be
voted on in the next election.]
26 Housing Complex A grouping of one or more single family
attached residential units or one or more multi—family X-
residential unit.5.
2 [(21)] Immediate or Serious Danger. This includes:
(A) Whenever any portion of the structure damaged by fire,
earthquake, wind, flood or other causes; and any
member or appurtenance that is lj.kely to fail, or
become detached or dislodged, or to collapse and
thereby injure persons or damage property.
ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT -- PAGE 5 (04/14/88)
Shopping Plaza. Areas of seven or fewer business units
[(40j Sign means an advertising sign, outdoor advertising sign,
on-premises sign, display, temporary sign, temporary sign fi
display, message, light (other than a device used primarily
to illuminate a building or a premises), emblem, device,
figure or mannequin, painting, drawing, placard, poster or
other thing' that is designed, used or intended for
advertising purposes, or to inform or to attract the
attention of the public, and includes, where applicable,
the sign structure, display surfaces and all other
component parts of the sign.] a
47 Sign. Materials placed or constructed primarily to convey
a message or other display and which can be viewed from a
right-of-way, private roadway or another property or from
the air.
48 [(41)] Sign Structure_ [means a] Any structure which supports or
is capable of supporting any sign as described in the
Uniform Building Code. A sign structure may be a single
pole and may or may not be an integral part of-a building.
49 Structural .Alteration. Modification of the size, shape or
height.of a sign structure. Also includes replacement of €
sign structure materials with other than comparable ,
materials, for example metal partsreplacingwood parts
50 Surface Street. -A street which does not have :limited
access and which isnot a freeway.,
51 [(42)] Temporary Sign_ [means a] Any sign, "A" board frame,
banner, lawn sign or balloon [or advertising displav] which
is not permanently erected . or permanently affixed to any
sign structure, sign tower, the ground, or building and.
which is not an electrical sign or an internally
illuminated sign or one with changeable message
characteristics.
i
�A Temporary Rigid Sian. A temporary sign other than a
lawn sign, made of rigid materials such as wood
plywood, plastic. See Subsection 18.114.100(c).
Balloon. An inflatable temporary sign anchored by
some means to a structure on the ground. Includes
simple childrens' balloons hot and cold air balloons
blimps, and other dirigibles See Subsection
18.114.0909(c).
Banner. A sign made of fabric or other nonrigid
material with no enclosing framework See Subsection s
18.114.100(c)(5).
y" t
ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT•9 •— PAGE 9 (04/14/88)
' Y
Electronic Message Csnters.' Electronic Message Center (variable
message) sign regulations shall be as follows:
Zones Permitted. Electronic Message 'Center signs shall be
permitted only in the C-G and CBD zones.
Height and Area. The maximum height and area of an
electronic message center sign shall be that which is
stipulated in subsection 18.114.130cZ
�Z Locations Permitted.
Electronic message centers shall be allowed to
substitute for one Freestanding sign or one wall sign
One electronic message center sign either
Freestanding or wall shall be allowed per premise
Light Patterns
) Traveling light patterns ("chaser effect") shall be
prohibited.
Messages and animation shall be displayed at intervals
of greater than two seconds in duration.
Freeway oriented Signs. Freeway-oriented sign regulations shall
be as•fol lows':
Anyone who qualifies for a permit from the State of Oregon
under the. provisions of the Oregon Motorist Information Act
need not seek seaarate approval from the City of Tigard
-M Zones Permitted. Freeway-oriented signs shall be permitted
only in the C-G, I-P I-L acid I-H zoning districts
Locations Permitted Freeway-oriented signs (freestanding
and wall) shall smt be permitted to locate on properties
which directly abut Highway 217 and/or Interstate Freeway
No. 5 rights-of-way.
Freeway-oriented freestandirn signs shall also be on
properties which have frontage on S.W. Greenburg Road, S.W.
Scholls Ferry Road Pacific Highway (State Highway 99W)
S.W. 72nd Avenue or S.W. Upper Boones Ferry Road if the
affected property is within 500 feet of a Interstate 5 or
State Highway 217 freeway interchange off-ramp
Lij Approval may be granted via the site development
review process or by means of a sign permit
application.
.ZONE ORDINANCE AMENDMENT ZOA 87-.07 DRAFT 9 - PAGE 22 (04/14/88)
MINE
ii . The 500 foot: distance is to be measuredfrom the
_nearest` point, where a freewa off-ramp intersects a
surface street to the closest property line of the
affected property.
Freeway-oriented freestanding signs proposed to be
located on property in excess or the 500 foot distance
• d Section 18.114.090 e 4 must be approved
b
note an ( )( ) pp y
the Commission throw h a Sin
Co
de Exce tion
application (See Section 18.114.145(a)(7).
L51 Height. The maximum height of a freeway-oriented sign
shall not exceed 35 feet from the ground level at its base.
'feral area. For freestanding_ signs a total maximum sign
area of 120'square feet per face (240 square feet total)
shall be allowed if the sign as a billboard then the
provisions. of Subsection 18.114.090( )(s)(B) shall appy.
For wall signs a maximum total sign area of 20 percent of
the wall face on which the sign is to be mounted shall be
allowed.
Freeway-oriented signs shall not have more than one displAy
surface facing in the same traffic direction on any one
premise
uts 'ma ro'ect be and the
On freeway oriented signs, cuto Y D
display surface and may'add u to one-third additional area '
of permitted displam surface and further may extend five
and one-half feet above four feet below or two Feet to
either side of the display` surface provided that'the 35
foot maximum height limit is not exceeded by such cutouts.
(9,) Freeway-oriented signs are not permitted as roof, tenant,
temporary, balloon and awning signs.
10 Permits required Freeway-oriented signs shall be allowed
only by an administrative approval of a site development
review or sign permit application or by approval of a sign
code exception by the Commission.
11 Sign permits shall be required for all freeway-oriented
signs.
Awning Signs,
D Zones Permitted Awning signs shall be permitted_ in all
zoning districts.
I
ZONE ORDINANCE. AMENDMENT ZOA 8.7--07 DRAFT 9 PAGE 23 (04/14/88)
Y
f
(b) When the Commission or the Council approves an' exception the
rights thereby_given to the applicant; shall continue to exist
and to belong to the applicant or any other owner of the land
for a period of one year from the date of final approval.
(1) IF, ,at the expiration of one year From the date of
approval, construction of the structure or initiation of
the use 'giving rise to .the need for the exception has riot
begun, the rights given by the exception approval shall
terminate without further action by, the City, the
Commission, or the Council.
(2) [The]. Said rights shall also terminate at or after the
expiration of one year from approval if, though commenced
within one year, construction ceases and is not resumed
within [sixty] 60 days.
18.114.145 Approval Criteria for Exceptions to Sign Code
(a) The Planning Commission shall approve, approve with conditions,
or deny ,a request for an exception to the Sign Code` based on
findings ; that at least one of the `Following criteria are
satisfied:
(1) The proposed "Sign Code Exception is necessary because a
conforming building or sign on an adjacent property would
limit the view of a sign erected on the site in conformance
with the Sign Code standards;
(2) -The proposed exception to. the height limits in the Sign
Code is necessary to make the sign visible from the street
because of the topography of the site;
(3) A freestanding sign to be located on a secondary access
drive that serves the subject property from a. street other
than the street to which the business is oriented.
(4) Up to an additional [twenty-five] 25 percent of sign area
or height may be permitted to adequately identify the
business when it is determined that the increase will not
deter from the purpose of this Chapter. This increase
should be judged according to specific identification needs
and circumstances which necessitate additional area to make
the sign sufficiently legible. The increase(s) shall not
conflict with any other nondimensional standards or
restrictions of this Chapter.
(5) The proposed sign is consistent with the criteria set forth
in Subsection 18.114.130(g) of this Chapter.
ZONE; ORDINANCE AMENDMENT. ZOA 07-07 DRAFT 9 - PAGE 43 (04/14/00)
The proposed exception for a second freestanding sign on an
interior lot is necessary because all of the following
applies:
The additional signage will accommodate
state-mandated regulations or additional signageis
necessary to accommodate a regional or national
business standar-d-- `s.ized sign;
ii The combined height of both 'signs shall not 'exceed
150 percent of the sign height normally' allowed for
one 'freestanding sign in the same zoning district;
however, neither shall exceed the height normally
allowed in the same zoning district;
Neither Bign will pose a vision clearance problem or
will project into the public right-of-way.
iv Total combined sign area For both signs 'shall not
exceed 130 percent of what is normally allowed in the
same zoning district; however^, neither shall exceed
the height normally allowed in the same zoning
district.
A proposed exception for a freeway--oriented, freestanding
skin may be 'granted of'all the following 'conditions can be
satisfied:
The proposed sign(s) meet(s) the dimensional criteria
given in Section 18.114.090(o); and
The sign(s) is/are primarily intended to be seen from
Interstate Highway 5 or Highway 217; and
The additional sign height is necessary for
visibility to avoid a building, building feature or
vegetation from blocking the sign; and/or
JDZ The additional sign area is necessary to ensure that
En passing freeway motorists can see the sign;
The proposed location for the freeway-oriented,
freestanding sign will be within 1,000 feet of a
Freeway interchange off ramp, .and
All other requirements of this Chapter can be
satisfied.
(b) In addition to the criteria in subsection (a) of this section,
the Commission, or in the case of an. Administrative Exception:
the Director-, shall` review all of the existing or proposed
signage for the development and its relationship to the intent
and purpose of this Chapter. As a condition of approval, the
( Commission or- Director may require:
ZONE ORDINANCE AMENDMENT ZOA 07-07-DRAFT 9 PAGE 44 (04/14/00)
(1) Removal Iof] or alteration of nonconforming signs to
achieve compliance with the standards contained in this
Chapter; [arid]
(2) Removal or alteration of conforming signs in order to
establish a ' consistent sign design throughout the
development [arid]
(3) Application for sign permits for signs erected without
permits or- removal of such illegal signs.
18.114. 148 Criteria for,Approval of an Administrative Exception
The purpose of this section is to set forth the _criteria whereby
the Director is empowered to grant a Administrative Exception as
a prerequisite to a sign permit for a proposed new sign or as a
means to allow the continued use of a mar•ganally_nonconformxng
sign (due only to 'its dimensions).
The proposed Administrative Exceptions) to sign height and/or
sign area does/do or will not exceed by more than five percent
the existing si n hei ht-and sin area standards that otherwise
would be applicable in the same zonin district for the same
type of sign.
The Director shall approve, approve with conditions or deny an
application for a Administrative Exception based on findings
that.one or more of the following criteria are satisfied.
L11 The proposed Administrative Exception applies/a ply to an
existing nonconforming san or a proposed new sign for a
developing site;
` The proposed Administrative Exce tion will not be
ateriall detrimental to the ur oses of this Code be in
m
conflict with the policies of the Comprehensive Plan, to
any ther applicable Policies and standards and to other
properties in the same zoning district or vicinity.
The proposed sign height or area Administrative Exception
is for the convenience of the re conal or national business
which wishes to use a standard-sized sign;
The proposed Administrative Exception_ will not be
detrimental to public safety and welfarei
The proposed Administrative Exception will riot involve an
extension into the public right-of-way;
The Administrative Exception will allow a unique :sign of
uni ue desi n or st le which will enhance the area or will
be a visible landmark;
ZONE ORDINANCE AMENOMENI IDA 87-07: DRAT�T' 9 - PAGE 45 (04/14/88)
CITY OF TIGARD, OREGON
COUNCIL-AGENDA"ITEM SUMMARY
AGENDA OF: April 25, 1988 DATE SUBMITTED: April 18, 1988
ISSUE/AGENDA 'TITLE: Dartmouth LID PREVIOUS ACTION: LID Hearing For,
Hearing Continuation Dartmouth-- 4/11/88
_ PREPARED BY: Loreen R. Wilson
DEPT t7EAD OK_ _ CITY ADMIN O REQUESTED BY: Council
POLICY ISSUE
Should the City Council cure defects in the plans for the Dartmouth LID
pursuant to TMC 13.04.055?
INFORMATION SUMMARY
The Council held a public Hearing on April 11, 1988. This hearing was to
consider whether to cure defects, or delete portions of the plans which had
been declared void or, set aside for any reason, and to make any necessary
additions to the information contained in the preliminary engineer's report.
The public; hearing was closed and Council motion was as follows:
1. The Project Engineer was directed to amend final plans, specifications,
and engineer's report including clarifications of delineations of the scope of
project by 4/25/88;
2. Any parties involved in the LID wishing to 'submit additional written
comments on the 'project should do so by 4/15/88 at 5:00 PM; and -
3. The continuation to 4/25/88 was for Council deliberation, not for receipt
of additional public testimony "other than any written comments received by
the stated deadline.
Attached are copies of the written comments received by my office up to 5:00
PM on Friday, April 15th. Also attached is a memorandum from the City
Engineer regarding the amendments to the plans and specifications by the
Project Engineer and the ordinance which was originally submitted to you for,
consideration at the 4/11/88 meeting.
ALTERNATIVES CONSIDERED
1. Deliberate on the attached ordinance if Council determines adequate
information has been submitted.
2. Continue the deliberation and direct staff to submit additional information.
FISCAL IMPACT
The costs to the City, if it proceeds with the LID, have been included in the
CTP budget.
SUGGESTED ACTION
lw/4306D
C��4/�Tl11oGr-C�J � /111"�S
HANS H. GRUNBAUM, D.V. M.
11744 S. W. PACIFIC HWY. DON-93®08
TIGARD. OR. 97223
TELEPHONE 503 839.1198
A
April 12, 1988
Dear Mr. Wooley_
I wish to call to the attention of the Tigard City Council
and the Planning Department of a,situation potentially
harmful to future development of approximately four acres
of commercially zoned property described as tax lot #1201
of map OSI BA.
While I own a 20 foot roadwayaccessing this property it
was made clear to me a number of years ago that this was
inadequate to allow any traffic flow. It was therefore
at a public hearings perhaps two or three years agog'
that Lou Christen (who owned the property directly east
of mine) publicly stated that in soliciting my affirmative
vote for the development of the Dartmouth project he
assured me access to that roadway through his property.
Because this project would benefit me, I, at that time,
and even now, express my desire to be included in the L.I.D.
In any event I certainly would hope that any plans you might
in the future approve for the adjacent properties will
not land-lock my parcel.
/Sincerel
Hans H. Grunbaum
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MEMORANDUM` -'
CITY OF 'TIGARD, OREGON
TO: Mayor, and Council April 15, 1988
FROM: Randall R. Wooley, City Engineer
I
SUBJECT: Dartmouth Street LID
r
This memo is intended to comment briefly on testimony provided by Mr. Charles
D. Ruttan at the April 11, 1988, public hearing before the City Council.
Attached to the letter submitted to the Tigard City Council by Mr. Ruttan is
"Exhibit #1-, Computation of Tigard Triangle Capacity. On page'3 of the exhibit
appears the statement that "From above calculations, it appears that the
existing roadway system has capacity to ,carry the expected growth through
2005." In the same paragraph, it is estimated that an additional 77.8 acres
of Tigard Triangle property may be developed for retail and office purposes
before the roadway system would reach capacity. Approximately 35.7 acres of
property are proposed to be assessed as benefited property under the proposed
LID. Therefore, it appears that construction of the Dartmouth Street r
extension will allow development of the benefited property plus a substantial
additional area of the Tigard Triangle.
Traffic impacts depend not only on the acres of land developed but on the type
of development which occurs. ` Some, types of retail and office development
generate lower traffic volumes than other types. For example, a'convenience
store develops high volumes of traffic during the PM peak as many customers
visit the store for short periods to make small purchases; on the other hand,
a specialty shop might generate very low volumes of traffic as a small number
of customers visit for an extended period of time to shop for a major cost
item. In addition, the specialty shop might be less likely to have an influx
of customers during the PM peak hour. So, the traffic generated by
development in the Triangle will depend largely on the type of development
which occurs
The critical time for traffic is usually during the PM pea?k hour. Property
owners and business owners can help to diminish the impacts of the PM peak
hour by implementing certain demand—management techniques. Demand-management
techniques include such things as encouraging carpooling, encouraging use of
transit, varying work hours so that employees do not arrive and depart during
the peak traffic periods, and similar techniques. If such techniques are
utilized, additional development can occur without increasing street capacity.
f
All
l
{
• ' Memo to Mayor and Council'
Dartmouth LID
Page 2
April 15, 1988
It should be pointed out that development limitations already exist in the
Tigard Triangle. Section-11.4.2'of the Tigard Comprehensive Plan, Volume 2,
limits .development in portions of the Triangle until certain roadway
improvements are completed or assured. The proposed Dartmouth rExtension is
specifically intended to satisfy Section 11.4.2 and to remove that restriction
to development.
It is recognized that additional street capacity will be needed in the Tigard
Triangle as development occurs in the future. - That capacity can be provided
in a number of ways including widening of existing streets, improving existing
intersections, further widening` the Dartmouth Extension, or developing
additional new street access routes. As pointed out in previous memos to the
Council, the need for future additional street capacity is not a new idea. It
is expected that the additional capacity would be added in an orderly 'way as
additional development occurs
My previous memos of April 4, 1988, and September 18, 1987, addressed the new
traffic data which has been generated since LID formation. As previously
stated, I find nothing in these studies to suggest that construction of the
Dartmouth Street LID Project should be postponed.
During the hearing, I stated that City acquisition of Parcels E—land F-1 (the
small strips along the north side of the proposed street west of 72nd Avenue)
was needed to ','provide access to other property within the LID. The
acquisition is needed to assure access not only as the property exists today
but also to assure access in the future should the property be parcelized. It`
is proposed to assess the adjoining property as if it had direct access to
Dartmouth Street. If Parcels E-1 and F-1 are not acquired to provide the
access, then it would no longer be appropriate to assess the adjoining
property to the same extent as proposed. The result would be a greater share
of the LID cost to be borne by other LID properties.
br/4297D
1
,City of liz-.lvd. �
1•'1?5 .Ta11' ilvd,
Pikard, 0 9722
3
tten: City Council
e: 1'ri le uev rlonrnent/Darumouth _,�tnision
Dear Council H riberss
4
J,Iith reference to the request at t_ e April 11th i:ounCil riee' i nL, that ;
O':'ritten co-orients be given to the-"Ou"Icil on the above platter, we are
definitely in favor of -t`ie project to et started now, as soon as 'pos-
sible,
os sible, after nearly FOUR veam. of discussions, rediscus io2is and see l-
in�l'y unending delays, for reasons icnoi:n only to the persons involved
in the delays. i'i�e is of the' essence _tow and the :latter should be ad
dressed quickly.
The dalaCe already done by the e.elays, in increased costes and other
relac,ed matters, is hard to accuratel:;, assess.
1 have spoken on this subject before the Council c nui:lber of times
before a:id-a::i happy to readlfirl:l in i,ritin.rl my thou;._�hts Oil the .;atter.
As you are aware, several very large developments have been added alongs !
ii h ay .99 in''i'igard ince this particular area was first addressed
nearly four years aEo.
I wart to 'add that I havebeenan iv"PO :aetuber since the ;:OP's were first
established in the 'FO's, more actively since retu_nir.� from a period
of job transfer to California before retirement and return to the
I'•iorthwest, having owned property and raising our family in the triangle
area.
Thank you for this opportunity to again address this subject in writing,
Yours sincerely, r -�
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Gordon S. Martin
12265 S.W. 72nd
Tigard, Oregon 97223
April. 15, 1988
i
HAND DELIVERED
Tigard City Council
City Hall
Tigard, OR 97223
RE: Dartmouth L.I.D.
Ladies and Gentlemen:
ODOT projects that 78 acres of new commercial development can
occur in the Triangle before the traffic volume limitations contained
in the Cooperative Improvement Agreement for the 99W/Dartmouth inter-
section require the City to stop development in the Tigard Triangle.
The 78 acre ODOT "projection is ambitiously high. It is based" on the
north and southeast screenlines reaching their capacity at exactly the
same time. The Agreement, however, provides monitoring for the
screenlines independently of each Other. It 'is unlikely for the north
and southeast screenlines to reach their-capacity at the same time. The
southeast screenline is currently at 62 percent of its capacity and the
21
percent o
f its capacity. If both screenlines
® is at
north screenline p
increase in volume at their historical 'rate, the southeast screenline will
reach its capacity after only 60 acres of new Triangle development has
occurred, thus requiring a shutdownof development in the Triangle.
Even if 78 acres of new development can occur within the Triangle
before ODOT's screenline traffic volume limitation is reached, there will
be insufficient outbound traffic capacity for all 73 acres within the
Dartmouth L.I.D. to develop.
One known project supports this position. Riverwood Properties
plans a 30-acre commercial retail development, to commence at the same
time construction of Dartmouth Street begins. The planned development
includes 10 acres of property outside the Dartmouth L.I.D. The Tigard
Planning Commission approved, on April 5, 1988, Riverwood's zone
change application ZC 88-03, which changed 5.7 acres of Residential 3.5
units/acre land to General Commercial. The planned development also
includes the 4.3 acre Grunbaum tract. Consequently, even before
construction of the Dartmouth L.1.D. commences, there is 5 acres of
property within the Dartmouth L.I.D. that is projected to have no traffic
capacity, and therefore cannot develop (78 - 10 = 68, and 73 - 68 = 5
acres).
A151 y:15�-,fm
Tigard City Council
April 15, 1988
Page 2
It is not reasonable to expect that there will be, no commercial
professional development outside the Dartmouth L.I.D. ODOT's trip
forecasts used in their I-5 @ Highway 217/Kruse Way project includes the
Triangle having 1.5 acresof new office development per year. -The
trips per acre for Triangle office 'development are higher than trips per
acre for retail. Every acre of office development outside the Dartmouth
L.I.D. reduces the developable acreage within the 'Dartmouth L.I.D. by
1.25 acres. For example, based on ODOT's forecast, after four years, 6
acres of 'office development will occur outside the Dartmouth L.I.D.
This will reduce the developable property within the Dartmouth L.I.D.
by`7.5-acres. Thus, in just four years, 12.5 acres (7.5 + 5 acres) ;of
commercial property within the 'Dartmouth L.I.D. will -not have any
traffic capacity and will be undevelopable under the traffic volume
limitation found in the Cooperative Improvement Agreement.
ODOT has set' capacity at the entrance from the Triangle to the
state highways by restricting traffic volumes at the north and southeast
screenlines. Increasing, the. lane configuration at intersections, or
increasing lanes on 72nd or Dartmouth will not increase the outbound
traffic capacity of the Triangle. The development of a totally new
interchange on highway 217 (south access) appears to be. the only way
to increase the outbound Triangle- traffic capacity. This additional
interchange will only, provide enough capacity for roughly 55 acres of E
additional development, resulting in only a 65 percent Triangle
build-out. ODOT is not convinced that an additional interchange with
C: Highway' 217- is feasible. Mr. Wooley states in his April 4, 1988
memorandum to the City Council that an increase in traffic capacity can
be achieved in "step -two" street improvements. However, upon
examining the alternatives,,we have seen no feasible plans for "step two"
street improvements' that exclude the interchange mentioned above while
also increasing the outbound Triangle traffic capacity.
Very truly yours,
Gordon S. Martin
cc: Rick Kuehn, ODOT
Charles D. Ruttan, Esq.
Charles Corrigan, Esq.
PETITION
DARTHMOUTH STREET LOCAL IMPROVEMENT- DISTRICT 440
WE, THE UNDERSIGNED, HEREBY URGE THE TIGARD CITY COUNCIL TO TAKE IMMEDIATE AND
POSITIVE ACTION, TO ALLOW THE CONSTRUCTION OF THE DARTHMOUTH EXTENSION PROJECT
BECAUSE.THE'DELAY+-HAS PROHIBITED US, THE PROPERTY OWNERS,
FROM OBTAINING THE HIGHEST:AND BEST USE OF OUR PROPERTY.
NAME I ADDRESS - _SIGNATURE
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PETITION
DARTHMOUTH STREET LOCAL IMPROVEMENT- DISTRICT #40 `
WE, THE UNDERSIGNED, HEREBY URGE THE TIGARD CITY 'COUNCIL TO TAKE IMMEDIATE AND
POSITIVE ACTION, TO ALLOW THE CONSTRUCTION OF THE DARTHMOUTH EXTENSION PROJECT,
BECAUSE THE DELAY HAS PROHIBITED US, THE PROPERTY OWNERS,
FROM OBTAINING THE HIGHEST AND BEST USE OF OUR PROPERTY.
i
NAME I ADDRESS -1-SIGNATURE
j`��,i.C�x�cf,,on, j //7�S 5•UI- 7 9 j�'Y��F%�a,'L�'►7 ��arw%uk{
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PETITION
DARTHMOUTH STREET LOCAL IMPROVEMENT - DISTRICT #40
WE, THE UND=SIGNED, HEREBY URGE THE TIGARD CITY COUNCIL 'VO TAKE IMMEDIATE AN13
POSITIVE ACTION, TO ALLOW THE CONSTRUCTION OF THE DARTHMOUTH EXTENSION PROJECT,
BECAUSE THE DELAY HAS PROHIBITED US, THE PROPERTY OWNERS,
FROM OBTAINING THE HIGHEST AND BEST USE OF OUR PROPERTY.
NAME I ADDRESS I SIGNATURE �I
7-17
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Mayor and Council / April 18, 1988
qrG%,U
FROM: Randall R. Wooley, City,Engineel�j
SUBJECT: Dartmouth Street LID
At the hearing on April 11, 1988, the project engineer suggested several minor
revisions to theplansand specifications, to further clarify their meaning:
Council directed that these revisions be made. The'engineer is working on.the
plan revisions and expects to have the final plans and specifications ready
for approval prior to April 25, 1988
br/4307p
1
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: April 25, 1988 DATE SUBMITTED: April 13 1988
ISSUE/AGENDA TITLE: Delinquent sewer PREVIOUS ACTION: , April 11, 1988
and storm drain accounts _
PREPARED BY: aneLowry
DEPT HEAD 0 CITY RDMIN OK REQUESTED BY: Jill Monley
OLICY ISSUE
Shall the_Tigard City Council pass legislation to discourage both late and
nonpayment of sewer and storm drain charges.
INFORMATION SUMMARY
We have determined that our costs associated with turning delinquent accounts
over to the county as a percent of the amount turned over in 1986 was 12
percent. In order to recover that cost, the enactment of a 12 percent penalty
to be applied to those_accounts turned over for collection would bereasonable
and would encourage customers to bring accounts current by June 30 of each
year.
ALTERNATIVES CONSIDERED
1. Enact the 12 percent penalty for turning delinquent accounts over to the
Assessor, Action on late charges to be taken in June 1988.
2. Wait for more information on late charges and implement both the late
charge and penalty at a later date.
FISCAL IMPACT
LM
1. Recovery of turnover effort costs of approximately $5,000 through
penalty assessment and/or collection of delinquencies to prevent penalty.
2. Forgo recovery of turnover costs for 1988.
Y� SUGGESTED ACTION
Staff recommends implementation of 12 percent penalty immediately and later
action on late charges.
ht/4228D
MEMORANDUM
CITY OF "rIGARD, OREGON
TO: Jill Monley, Director' of Community Services April 13, 1986
FROM: Wayne Lowry, Finance Director
SUBJECT: Utility Late Charges and Penalties
The City Council in it's discussion of this issue on April 1.1, 1988,
determined that a two-fold approach is necessary to encourage timely payment
of utility charges. The Council voiced support for a late charge fur
delinquent accounts and a penalty for those accounts that ar•e turned over to
the County Assessor- in June of each year,
Late Char es
As previously discussed, Our, contract with USA allows us to charge 18 percent
per annum on accounts that 'are delinquent more than 30 days, our. computer
system utility software package is currently riot: programmed to make such a
computation. Our software vendor has estimated that such a change could be
made at an estimated cost of` $1,300. We believe that a percent late charge
would be a significant encouragement to customers to make prompt payment.
We will 'determine a reasonable r-ate by inquiring with other utilities and
cities in the state, however, I think that 15 percent to 18 percent- is
consistent with current credit card rates and a charge in that range would be
reasonable',
We still have to gather more information related to the implementation of a
late charge and anticipate going back to Council with a proposal by early June
for implementation in July 1988.
Penalty for, Delinquent Account Turnovers
Each year up until 1986, we went through a lengthy and time consuming effort:
Em
to turn delinquent accounts over to the County Assessor for' collection. We
have estimated the cost of that effort including staff time, benefits,
materials, overhead, and lost interest earnings between July and December,
when the county tax bills are sent out, to be $5,443. Our, last turnover, in
1986 was for a total of $59,138 in delinquent sewer and storm drain charges.
As a percentage of the total turned over, our costs were nine percent. Add to
that the three percent discount offered by the county for prompt payment of
property taxes aril the true cost to the City is 12 percent.
A 12 percent penalty for turning delinquent accounts over to the county is
am reasonable given our costs of doing so and should be sufficient: enough to
discourage payers from preferring that method of payment. We feel that such a
Elmpenalty should be enacted immediately to be applied to delinquent accounts not
brought current by June 30, 1988.
ht/4228D
/ ot,j4&6Au019
WASHINGTON
COUNTY,
OREGON ,
April 14, 1988
Mr.-Bob Jean
City Administrator
3
City of Tigard
12420 S.W. Main Street
Tigard, Oregon 97223
4
Dear Bob:
Last February 17th, we met with you and other city officials to
discuss the possibility of contracting for the delivery of en-
hanced patrol services in selected portions of the Patrol Dis-
trict's service area. If you will recall, we provided a tenta-
tive schedule of requirements potential contractors should be
prepared to satisfy.
We felt that meeting was a productive one. It afforded a forum
for a frank and open exchange of views on the BSPD contracting
issue. It concluded, we believe, with an understanding that
within the following thirtydays we would meet to discuss your
exceptions to our tentative contract requirements which would
lead 'shortly ` thereafter, to the submittal of one or more formal
contract proposals.
Since almost sixty days have elapsed since that initial meeting,
and since the "window" for making critical budget and staff de-
cisions is closing rapidly, we again seek some formal indication
of your intentions on the contracting issue. If we should expect
a formal proposal in the immediate future, we can plan according-
ly. If not, it would be very helpful to know that as well.
We would be happy to meet with you again to discuss our contract-
ing requirements, or any other related matters which may affect
your decision to submit a formal proposal or not.
Cordially,
Charles D. Cameron g*eW lliam R. Probld
County Administrator Sheriff
cc: Mrs. Jean K. Young, Mayor: King City
Mrs. Norma Oiler, Mayor: City of Sherwood
Department of Public Safety Acca
150 North First Avenue
Hillsboro,Oregon 97124 Phone:503/648-8700
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Rodney D, Douglas
940 Twel t.h Avenue
Seaside, Oregon
97138
City of Tigard
Parks Department
c/o 'Curtis
p.o. box 23397
Tigard, Oregon
97223 April 15, 1988
Dear Sirs,
Let me introduce myself. My name is Rodney D. Douglas. I am the
owner of the 1.9 parcel of property which bordersSummerLake Park.
In 1981, the City of Tigard decided that the property was to be
used for Summer Lake's Park Maintenance Station.
Seven years have passed and the. City of Tigard has not purchased
the property.
I would respectively submitt this matter be addressed. I am avail-
able Monday through Friday at my office in Astoria. The number there
is 325-0331. Evenings and weekends, I can be reached at home. The
number there is 738-9081
I will expect hearing from you within 30 days
Yours truly,
Rodney D.�Dougl as
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- FOR SALE -
$310,000.00
2 ACRES: Rodney D. Douglas
11470 S.W. 130th Avenue
11500 S.W. 130th Avenue
Tigard, Oregon 97223 1
11470' S.W. 130th Avenue o Tigard
CUSTOM BUILT HOME (1972-73
Natural Cedar I" x 4" T.G. Siding
3 Bedroom
221 Bathroom
Laundry Room
Living room e Fireplace a Open Beam Ceiling
Kitchen s Family Room 0 Woodstove .
Oil Forced Air Furnace [[
2 Car Garage
Hobby Room
Large Landscaped Patio'
Fruit Orchard Trees
Numerous Fir Trees (many over 100 years old)
Home located with exposure to Summer take
Underground wiring to preserve natural beauty
CUSTOM BUILT SHOP (5 car 24' x 48')
Cement Floor
10 Foot Ceiling
Wired for 110 v:./ 220 v. throughout
Steel I - Beam overhead lift
Grease Pit / Under car work area
Gravel Driveway / Landscaped
Underground Wiring
Well
11500 S.W. 130th Avenue
3 Bedroom
1 Bathroom
1 Living Room - 9' x 12'
1 Kitchen 8' x 10'
1 Laundry Room - 6' x 8'
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STORAGE SHED`
20-Tx 80' (Partially dismantled)
Orchard/Fruit Trees
Gravel Driveway
LAND
Wires - Summer Lake Front Location
SEE PLOT PLAN
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