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City Council Packet - 02/01/1988 TIGARD CITY COUNCIL PUBLIC NOTICE.: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate STUDY & 'BUSINESS AGENDA sign-up sheet(s). If no sheet is available, FEBRUARY 1, 1988, 7:30 P.M. ask to be recognized by the Chair at the start TIGARD CIVIC CENTER of that agenda item Visitor's agenda items are N 13125 SW HALL BI.VD. asked to be to 2 minutos or less. L-onger, matters F4 0) TIGARD, OREGON 97223 can be set for, a future Agenda by contacting either the Mayor or City Administrator.' 7:30 1 BUSINESS MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance { 1.3 Call To Staff and Council For Nan-Agenda Items 7:35 2• VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please) s 7;4� 3. CONSENT AGENDA: These items are considered to be. routine and may be enacted in one motion without separate discussion. Anyone may request- that an item be removed by motion for discussion and separate action. Motion to: 3.1 Receive and File: a. 'Council Meeting Calendar Update 3.2 Approve Board and Committee Appointments: a. NPO Reappointments - 'Resolution No. 88-j! b. Various Board and Committee Appointments- Res. No. 88-J-1 (; 3.3 Approve Streets CIP Revision Recommendation 3.4 Approve Resolutions of Final Acceptance: // a. Bond Park No. 2 Subdivision - Resolution No. 88-1 b. Bond Park No, 3 Subdivision -- Resolution No. 88-• ; 7:50 4. NON-AGENDA ITEMS: From Council and Staff i 8:00 5. SOLARACCESS' DISCUSSION o_ Community Development Staff 8:30 6. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS .192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and : pending litigation issues. t. 9:00 7. FANNO CREEK CONFERENCE DISCUSSION E n City Administrator & Council ' 10:00 8. ADJOURNMENT F cw/2839D : F r i COUNCIL AGENDA FEBRUARY 1, 1988 - PAGE 1 f TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate STUDY & BUSINESS AGENDA sign--up sheet(s). If no sheet is available, , FEBRUARY 1, 1988, 7:30 P.M. ask to be recognized by the Chair at the start '. TIGARD CIVIC CENTER of that agenda item. Visitor's agenda items are 13125 SW HALL BLVD, asked to be to,2 minutes or less.. ' Longer matters TIGARD, OREGON 97223 can be. set for, a future Agenda by contacting c either the Mayor or City Administrator, f 7:30 1. BUSINESS MEETING: 1,1 Call To Order and Roll Call 1,2 Pledge of Allegiance' j 1.3 Call To Staff and Council For Non--Agenda Items s 2. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please) 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request { that an item be removed by motion for discussion and separate action. Motion to: s 3.1 Receive and File: a. Council Meeting Calendar Update ` 3.2 Approve Board and Committee Appointments. a. NPO Reappointments Resolution No. 88-- b. Various Board and Committee Appointments - Res, No. 88 3.3 Approve Streets CIP Revision Recommendation 3.4 Approve Resolutions of,Final Acceptance,` a. Bond Park No. 2 Subdivision — Resolution No. 88— b. Bond Park No. 3 Subdivision — Resolution No, 88- 4. NON—AGENDA ITEMS: From Council and Staff s 5. SOLAR ACCESS DISCUSSION o Community Development Staff ' 6. EXECUTIVE SESSION: The Tigard City Council will go into Executive a Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real. property transactions, and current and pending litigation issues. 7. FANNO CREEK CONFERENCE DISCUSSION o City Administrator- & Council 8. ADJOURNMEN`I . cw/2839D L - COUNCIL AGENDA - FEBRUARY 1, 1900 -PAGE 1 MEMORANDUM CITY OF TIGARD, ORE(:,ON TO: Honorable Mayor• & City Council January 29, 1988 FROM: Bob Jean, City Administrator SUBJECT: Council Agenda of 2/1/88 Per Mayor Brian`s instructions, I've nulled some items of-f- the heavier February 8 Agenda and onto the 2/1 Agenda. Added are: , 6:30 Court Study Recommendation (will he hand carried 2/1/88) 7:50 Non—Agenda o Civic Center Architect Selection, phase I Feasibility (mailed 1/27) o MACC Report (enclosed) i 8:30 Executive Session: Dartmouth LID (oral report, Tim Ramis) 9:00 Fanno Creek Conference Review (open discussion, City Administrator) cw/2961D L E LrQ "D 171 _ Revise3_i%2 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the,appropriate STUDY & BUSINESS AGENDA sign—up sheet(s). If no sheet is available, FEBRUARY 1,1988, 6:30 P.M. ask to be recognizedby the Chair at the start TIGARD CIVIC CENTER of that agenda item. : Visitor's agenda items are 13125 SW HALL BLVD. asked to be to 2 minutes or less'. Longer matters TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator.- 6:30 0 STUDY SESSION — Court Study Recommendation 0ow 0 Community Services Director I. BUSINESS MEETING: r 1. 1 Call To Order and Roll Call cQ Q r a��,:' `^ �?�� `,_�F u 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please) 4,o � 3. CONSENT AGENDA: These 'items are considered t0 be routine and may be enacted in one motion without separate discussion. Anyone may request ` that an item be removed by motion for discussion and separate action. Motion t0: 3.1Receive and File: a. Council Meeting Calendar Update 3.2 Approve Board and Committee Appointments: a. NPO Reappointments Resolution No. 88 la b. Various Board and Committee Appointments — Res. No. 88- 13 3.3 Approve Streets CIP Revision Recommendation 3.4 Approve,Resolutions of Final' Acceptance: a. Bond Park No. '2 Subdivision '- Resolution No. 88— IV b. Bond Park No. 3 Subdivision - Resolution No. 88— /,- 4. 8 L4. NON—AGENDA ITEMS: From Council and Staff 5. SOLAR ACCESS DISCUSSION 0 Community Development Staff J SESSION: The Tigard City Council will go into Executive6. EXECUTIVE Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. 7. FANNO CREEK CONFERENCE: DISCUSSION,_,_W 1� 0 City Administrator & Council 8. ADJOURNMENT cw/2839D i ` COUNCIL AGENDA - FEBRUARY 1, 1908 — PAGE i a.a TIMES PUBLISHING COMPANY Legal P.O.BOX 370 PHONE(503)664-0360 Notice Er BEAVERTON,OREGON 97075 4 RECEIVED Legal Notice Advertising 13Tearsheet Notice JAN 1988 3 �� 0 3391 ❑ Duplicate Affidavit CITY OF TIGARD AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUN OF WASHINGTON, )Ss. being first duly sworn, depose and say t l a nAhs-Advertising Director,or his principal clerk,of the a newspaper of general'circulation asefi�sd in ORS 193.010 and 193.020;published at a� in the i county d state;that t e .� .c o ce a printed copy of which is hereto annexed,was published in the entire issue of said newspaper for —successive and consecutive in the following issues: Subscribed_and swor before me his-, ^ 2% �Wqotary P lic 0 Oregon My Commission Expires: I Le AFFIDAVIT ' ',j't' rre a'h� to bA4`4 ft p > . 4 .it ,ee ild ecufAY4Ls d£r`°�125 4�s U�tvd',�� i�Sy '�� yy a :$ p �$' 41 {4fiiyJ.'1 LP�i, + i y�KA qtr ��.5 s191t1i7 zs sPip Ei'7kff.e'w,� 9 �.""r r �IwINh4 �yf�� -r i CITY OF TIGARD, OREGON AFFIDAVIT--OF POSTING In the Matter of the Change of Commencement Time for the 2/1/88 City Council Meeting STATE OF OREGON ) County of Washington ) ss City of_Tigard ) i n oath; depose and say: I, Catherine Wheatley, being first duly sworn, o 3 i That I posted in the following public and conspicuous places a copy of } Notice of the Change of Commencement Time, for the February 1, 1966 pity Council Meeting, dated January 29, 1988; a copy of said notice being hereto attached and by reference made a part of on the 29th day of January, 1988. I further declare that I notified, by telephone, The Tigard Times and The Oregonian newspapers of this change in meeting time and discussion workshop on the Court Study on this date, January 29, 1988. Posted at the Tigard Civic Center, 13125 S.W. Hall Boulevard, Tigard, Oregon. 1 Catherine Wheatley, Depu ecorder 6 Subscribed and sworn to before me this 29th day of January, 1988. r Notary Public for Oregon (� My Commission Expires: cw/2964D ,yt+1lt,lliap• f 11,Jim NOTICE OF CHANGE: OF COMMENCEMENT TIME FOR THE FEBRUARY 1, 1988 CITY COUNCIL_ MEETING Notice is hereby given that the February 1, 1988 City Council Meeting will begin at 6:30 p.m. (instead of 7:30' p.m.) as called by Lhe Mayor, with the common consent of Council. The meeting will be held in the Town Hall. Conference Room, 13125 S.W. Hall Boulevard, Tigard, Oregon. The earlier start time is for the purpose of discussing the Court Study. Thomas M, Brian, Mayor cw/2964D i f AGEKOA ITEM #. .,2 — VISITOR'S'AGENDA DATE 2/1j88 (limited to 2°minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. NAME_& AOORESS TOPIC STAFF CONTACTEO t MEMORANDUM CITY O 'TIGARD, OREGON T0: Honorable Mayor and City Council February 1, 1988 1=ROM: Jill Monley and Court Study Committee SUBJECT, Municipal Court Recommendations The Court Study Committee has been reviewing possible options for• cqur•t service delivery fur• the City of Tigar-d since June, 1987, In October, we had a good discussion with Council in a study session which gener•atod many points of follow-up. Due to scheduling difficulties, we have been unable to continue that discussion at several subsequently planned study sessions, however-, Updated informational packets have been provided to Coc.irrcil. members. At this in workload, we need to make some docisions time, due to significant increases and moue forward. I have discussed this with the City Administrator' who is in 3 agreement that it is now time to make a firm recommendation about the future of the Tigard Municipal Court. As you will recall. from aur study session discussion on October• 16, ].987, we tried to hareak possible options for, court service deliver•,y into logical I j alternatives: Alternative 01: No Municipal Court Alternative #2: Minor Traffic and narking Only Alternative #3: Existing: Minor, traffic, Parking and L.iinited Misdemeanors Alternative 04: Minor- Traffic, Parking and All Misdemeanors Alternative #5: All Cases (Includes Major• Tr•affic) We then contrasted those alt-er•natives to the .level of services we ar•e now providing (# 3 Existing). As the study has evolved over the .last three months, we have tried to incor•por•ate your comments and new data. This has resulted in our- dropping further consideration of Alternative ## i and for the time being dropping further consideration of Alternative # 5. As referenced by Lhe attached memos from Judge 'Tony Pelay, our Legal Counsel Tim Ramis and the Chief- of police David Lehr, continuing municipal court indefinitely under the existing scenario (Alternative 03) is discriminatory to the Washington Square merchants. This is because misdemeanors from other parts of the City are handled in Tigard in Municipal. Court yet misdemeanor's generated at Washington Square ar•e handled in Hillsboro in District Court. This has not been a major- problem to date however, we understand there is an expectation of Washington Square and its merchants to process those misdemeanors locally. it is the unanimous recommendation of the Court Study Committee that our• Municipal Court move toward expanded service and that this move happen gradually over, time as systems, facilities, and opportunities allow. We realize that if we were to take a strict dollar approach to making a decision about where the future of the Tigard Municipal Court es, it would be more lies, not revenue-producing to reduce services to ,the Alternative H 2 level where we are only dealing with minor- traffic and parking. Ilowever•, this pure revenue Court Study Recommendation Memo Page 2 aspect has riot been our sole consideration. Throughout this study, we have been focusing on providingduality service to our citizens while simultaneously maintaining a positive cashflow. This service viewpoint has been a strong consideration of ours due to discussions of existing service levels and maintaining those service levels to current and new residents and businesses. The Connnittee felt that even though moving toward assuming the total misdemeanor- load from Washington Square reduces the net revenue to the City, (though still producing,a $11,490.00 riot gain when compared to current base line figures) the service benefits derived by citizens, merchants, and homeowners outweighed the adjustments in revenue. Following isa description of the phase-in that the Court Study Committee is "recommend 1ng. It addresses the immediate problem of processing minor traffic due to the increased caseload, accommodates better use of existing facilities by immediately adding an evening court service, and allows for further assumption of Washington Square caseload slowly as; facilities here at the Civic Center can accommodate that expansion. (A) ]Immediately advertise for one regular full-time person to keep up with processing the recently increased level of minor traffic cases. This; will allow the needed additional .25 FTE for, increased caseload, .50 FTE evening court impact, and .25 FTE preparation for misdemeanor phase-in in"absence of court: manager this si.anmer. (8) Effective March 1, 1988, adjust court hours to provide for one evening court session per week. The emphasis of this evening court would be to 'process high volume, low time requirement cases This should reduce the parking problems experienced during the day at the Civic Center and assist our- citizens by offering them an opportunity outside of the regular- working day to appear before the Judge. This will also make better utilization of working spaces in that there can be some overlap of staffing. Hire Office Assistant I (from step A) Plan 88/89 budget based on Municipal Court expanded to assume all misdemeanors on a phased-in basis during that fiscal year. 'This will include adjusted rates on indigent: defense, revised method of remunerating judges, best estimate interpreter fees, increased court cost charge Maack amounts. (C) Perfect internal procedures; streamline case development, develop local rules, policies and procedures for judges, cases, staff, attorney and the Police Department. This will really take place over, a four• month period of time (0) . Begin review by Court, Study Committee of finger printing, bailiff, transporting, security and subpoena services. Update the TMC with the Criminal Coda and examine city vs, state charging method and other necessary changes, Civic Center- expansion/remodel recommendations available. This will determine whether, the phase-in should begin in 7/88 or upon completion of future expansion plans. �t#kxHxH3FYHIS DETERMINES TIMING OF WASHINGTON SQUARE PHASE-INX*X- HHH t i E Court Study Recommendation Memo Page 3 (E) Remodel court space at Civic Center,. Notify the District Attorney of intent and schedule for phase-in of misdemeanors. (F) Hire .5 F'rE to support staffing adjustment in order, to handle phase-in of misdemeanors. Begin phase-in by citing 33% of Washington Square misdemeanors to municipal court. i City Attorney begin District Attorney type of review on misdemeanor castes rather that court staff. � (G) Court Study Committee review of phase--in and additional focus or) collection of uncollected revenues and other court support needs based on actual experience (bailiff, security, etc.). (H) Continue phase-in by citing an additional 33% of Washington Square misdemeanors to municipal court: t; (I), Court Study Committee review phase.--in and success with uncollected revenue efforts. _. (J) Continue phase-in by citing the balance of Washington Square misdemeanors to municipal court.- ' (K) Court Study Committee review of: total phase--in . State law changes Justice Court City image/service to citizens ; Court charge backs Increased population and demand trends Caseload .' Other? dc:2987D s.' al I MEMORANDUM CITY OF 'TIGARD, OREGON 'FO: Honorable Mayor and City Council January 27, 1988 FROM: Judge Anthony pelay, 'Jr., Senior Judge SUBJEC"f: Municipal Court Study Committee Recommendation Uponreviewing the above Committee's recommendation for an enhanced service x level for Municipal Court, I wanted to ,take an opportunity to share with you comments from my perspective. I support the Committee's recommendation to phase in the Washington Square misdemeanant caseload. ' The current Court staff ar•e highly skilled and capable of `handling the challenges which will. come with this, change. With the phased-in approach to the caseload assumption, it is my belief that this plan will strengthen the Court service rendered to the Tigard citizens. As you are all aware, any modification of the caseload will require policy and I will continue to work with all parties involved in the procedure changes. Court process, on an on-going basis, to resolve such `things as: case and hearing schedules, uniform judicial procedures (process consistency with all. judges and staff members), forms streamlining, administrative process review, P w necessary TMC: revisions, courtroom secur•i.i:y, ,etc. Also, I personally believe in the virtue of municipal courts in the judicial t system. While judicial philosophy is administered by the judge in any court � system,` a local court has the advantage of first-hand information on which to r base decisions. It helps that a municipal court does riot: have the wide � variety of cases nor- the large geographic area to cover as does a district court. In being able to respond to the geographic and sociological needs of a community (such as dealing with juveniles), justice can be better achieved on an individual and community-•wide basis through municipal court. has been my honor and priviledge to serve as the Senior Judge of the Tigard It 9 Municipal Court.. It is my goal to continue to be sensitive to the needs of the citizens and community while performing my judicial responsibilities through this period of growth and change. lw/2922D f MEMORANDUM CITY OF T:IGARD, OREGON i i i TO: Jill Monley January 26, 1988 FROM: David Leh C i SUBJECT: Court study Recommendation Impacts on the police Department The Court Study Committee has asked me to address the impacts, on the Police' t Department of the recommended ,cour•se of action for. the Tigard Municipal Court..me � bt Since the exact timing ofmany we S Pec cisely determined in advance, wetoarec gr�ize r1thatnwhen�they do pre occur there will be ramifications which affect the Police Department. Generally speaking, clarifying the types of cases handled in our Municipal Court will be beneficial. This will make it easier for the officer on the street in citing cases and it will make.1C17.t t�easier r for citizens handled. When in I our say community in knowing where cases ar•c going whether citizens, I mean both individuals who are cited and victims of crimes, they be citizens themselves or, merchants and 'other business owners. I can categorize specific impacts on the Police Department into two areas: coordination of effort, and work impacts. Coordination of Effort: With all misdemeanors occurring ,within the city limits being handled by the Tigard Municipal Court, coordination among staff of the different parts of the city can be maximized. Dockets can be coordinate better with working shifts and specific prepared which will logistic arrangement between Municipal. police officer schedules. The ; allow officers who are waiting for court Court and police Offices will appearance to make best use of tha' waiting time. And of course travel between Tigard and District Court will be significantly reduced and limited to mostly major traffic instances and felony cases. In addition, the review and adjustment process on an ongoing basis can be modified to study discussions, best fit our organizational needs. In past court have heard comments about significant reductions in police overtime due too handling all misdemeanors here in Municipal Court. In my opinion, there will definitely be a reduction in travel time and in "down" time, U total Police Department overtime budget, this is a However, in view of lesser savings than the benefit of making the best use of what is now completely "dawn" time while an officer is waiting for their case to come up at District Court. NOR Work Impacts`: The second impact affecting the workload is newly identified by us. Throughout this court study process we, as 'a committee, have recognized that the need for, bailiff, fingerprinting, transporting and security functions will be increased as we handle more misdemeanors. One suggestion was to train a-cl.eri.cal person to fill this rule. However-, in researching state statutes, we find that in Oregon we must use a "sworn" person to carry out the majority of `these`functions. its we assume increased misdemeanor-caseload, : the need for this kind of a function to be filled will continue to increase ;the impact on workload in the police Department In looking ,at options on this, I would propose that we develop a new job classification which is a "sworn" position but not an on—the-street patrol person, "this position would be trained to serve functions similar to a sheriff or deputy and could also perform a number- of those non.-patrol duties that our existing police officers do, however, would riot be out on the street writing citations or responding to calls. In this way, we could lump those kinds of activities and maximize the use of our work force by allowing the patrol division to focus on patrol-related needs. Further study of the concept of a' new kind of "sworn" position should be done before our proposal is submitted to you. In the meantime, as phase-in occurs we can fill in with existing police and court personnel and carefully design an appropriate position. I would like to come back to you after- we have had a chance to study this with a proposal. I am riot able to attend the Council Study Session February 1, however, hope that this memo provides; you with information needed by you in your decision mak irig. cs/2906D O'[ ONNELL, RAMIS, ELLIOTT & CREw► ATTORNEYS AT LAW 1727,N.W.HOYT STREET PORTLAND,OREGON 97209 1803) 222.4402 DATE January 27, 1988 TO Tigard City, Council FRoM Tim Ramis and Ken Fox, City Attorney's office RE MuniciAal Court Study our office has been asked to comment on the Municipal Court study work group's recommendation that the City Council expand court operations by shifting traffic arraignment to evenings and by phasing in prosecution of misdemeanors arising at Washington Squarer Because our office plays a dual role --- serving as both prosecutor and general counsel to the City ---`we will comment from both perspectives. As prosecutors for the City, we agree with the work group that if any change is to be made to the existing court structure, the court should prosecute all non-traffic misdemeanors which arise within city limits. We believe that expanding the range of cases prosecuted in Municipal Court will have the following impact: -- It will provide uniformity, in the prosecution of misdemeanors which are currently divided between two separate courts; -- it will provide greater local control over the prosecution of non-traffic criminal cases within city limits; -- It will provide a more logical separation between Municipal and District Court functions; -- It will provide a service to new members of our community that is not presently offered to them; and -- It will allow the possibility for greater coordination between the prosecutor's office and city police department. As prosecutors, our office stands ready to provide all necessary support, advice and coordination to implement this, or any other, recommendation adopted by the Council. Speaking as general counsel to the City, we offer an additional perspective. The Council is being presented with an option that raises an important policy question: On balance, how much weight G'DONNELL, RAMls, ELLIOTT & CREW � ATTORNEYS AT LAW 1727 NX HOYT STREET (; PORTLAND.OREGON 87209 (803)222.4402 DATE January 27, 1988 TO Tigard City Council c FROM Tim Ramis and Ken Fox, City Attorney's Office RE Municipal Court Study Page 2 x. should be given to fiscal considerations as opposed to service considerations in reaching a decision on the future of Municipal Court? Based on information provided by the work group, adopting s the work group recommendation (previously referred to as "option 4- plus") , -plus") , would extend service to another part of the community at the cost of lowering net revenue. From a fiscal standpoint, we are reluctant to advise the City to elect an option ,that will substantially increase costs while lowering net revenue. In addition, we are mindful that a number of factors beyond the City's control may cut even further into Municipal Court revenue on-a state-wide level. These factors include county charge-back for services rendered and other potential legislative changes. Assuming the Council elects to weigh service more heavily than fiscal considerations, the City Attorney's Office, speaking as general counsel, agrees with the Municipal Court work group recommendation: ( KHF:dd 1/27/88 Original Memorandum to: Tigard City Council cc: City of Tigard Administrative File I ' MEMORANDUM CITY_ OF TIGARD, OREGON TO: Jill Monley, Community Services Director January 2.8, 1.988 FROM: Nadine Robinson, Court Manager SUBJECT: Municipal Court Study Committee Recommendation I have been requested to give inry perspective, as Court Manager, on the Court Study Committee's proposal to increase the misdemeanor caseload beirig processed in Municipal Court. I can support the proposal recognizing that to increase caseload will require additional staff, space, and court fame. I see the need for a phase--in of the caseload which will provide a safety h)uffer to identify and resolve unforeseen complications. I would- like to focus on the issues I have considered as Court Manager. Initially, my _biggest concern was the Court's ability to assimilate the increased caseload' in an efficient, professional manner. Through viewing other Municipal Courts, District Court, and receiving input ,from the District Attorney's Office, I believe, with additional staff and some changes in our Court processes, we can provide quality court service. Phasing in the caseload will allow Court staff to adjust workloads for increased efficiency and 'personnel scheduling for proper staffing. Beginning the phase-in the first of July will give the appropriate members of the Court Study Committee an opportunity to review the 'criminal section of the Municipal" Code and recommend changes to enable the Court to hear a wider variety of cases, and conform with applicable laws. By that time we also plan to have policies and procedures in place regarding caseload management and Court rules. It is especially important that we accomplish these tasks prior to assuming the misdemeanor caseload as I will be beginning an 8 to 12 week maternity leave the first part of July. Space and room constraints have been mentioned as a consideration. Additional caseload will require increased room use. It would be beneficial to have a City—wide policy outlining the priority Court will be given for room usage. Although it is riot: an area we have discussed, I can see positive ramifications, for Court staff, brought about by a change in caseload that: increases not only volume but also the complexity of the work being done. A new dimension will be added to staff's responsibilities and will provide them the opportunity to increase their knowledge of criminal law and the criminal justice system. With the staff, prosecutor, and judges, we currently have, I believe, we have a good base to begin expansion of our Court. 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Z (v 20 W W� Q eC 1w y O I-' 7 Page 5 Of 12 4 OPTION 4 + ENHANCED EXISTING WITH NIGHT COURT (All misdemeanors-including Washington Square, minor traffic & parking cases) PROPOSED CURRENT BASELINE EXPENDITURES: STAFF (4 F'rE) — .5 Mngr•. $ 83,800 x 2.0 OA II 1.5 OA I 5 FTE of the above is for the existing increase in traffic cases. CITY ATTORNEY 25,000 OTHER EXPENDITURES 57,150 -t-* f,15� (Judges $34,000) POLICE OVERTIME 14,500 x-x' TOTAL EXPENDITURES REVENUES: MISDEMEANORS $ 39,150 9/y MAJOR;TRAFFIC 7,500 ,w MINOR TRAFFIC 256,090 ] PARKING 4,550 y�55-0 TOTAL REVENUE NET: $126,840 xx x# $/15, 0 NET DIFFERENCE FRO,N? CURRENT BASELINE: — including benefits — 'Judge's pay in contractual services & court appointed attorney fees up x-** — for all courts "-** indigent defense cost recovery increased *K** • — less Washington County charge backs?? CASELOAD: MISDEMEANOR Municipal Court 550 MAJOR TRAFFIC District Court 100 MINOR TRAFFIC Municipal Court 7,200 PARKING Municipal Court 400 CIVIC CENTER ROOM NEEDS PER MONTH: 173 Town Hall &Town Hall Conference Room — 71 hours each Meeting Room — 9 hours Page 9 of 12 CITY OF-TIGARD, OREGON 2 MEMORANDUM TO: HonorableMayor and City Council. January 22, 1988 1FROM: Bob Jean, City Administrator i SUBJECT: COUNCIL CALENDAR, FY 1987-88 Attached is an updated tentative calendar for this fiscal year. Off ici.al Council meetings aremarkedwith an asterisk (x-). I've put question marks ("r) alongside those still needing Council OK. If generally OK, we can proceed and make specific adjustments in the Monthly Council Calendars. January 188 x•25, Mon Council Business Agenda (5:30/7:30 CCPTF Study Session)) 26, Tues Boards & Committee Chairs Meeting (7:00) 28, Thurs Public Affairs Forum, 7 PM, Rock Creek PCC (annexations) February '88 x1, Mori Council Business and Study Agenda (7:30) (NO CATV) 3, Wed Bill Monahan Farewell Danner (6:30 No–Host Cocktails/7:30 Dinner) 4, Thurs Public Officials Caucus, Hillsboro (7:30 re Metro) x•8, Mon Council Study Agenda (6;30) 15, Mori NO COUNCIL (President's Day) 16, Tues Bull Mountain/Walnut NPO/CPO Meeting, (7:30) Fowler Junior High 17, Wed MACC Meeting (1:30), Beaverton Library 18, Thurs Community Development Block Grant Planning Advisory Board (7:30) _. Location TBA x22, Mon Council Business Agenda (6:30/7:30) x•27, Sat Fanno Creek Conference March '88 x•1, Tues Budges: Committee (Message and Revenues) X-7, Mori Council Business Agenda (6:30/7:30) x•8, Tues Budget Committee (Community Services Program) x14, Mori Council Study Agenda (6:30) *15, Tues Budget Committee (Community Development Program) MACC Meeting (1:30) -• Beaverton Library 17, Thurs Community Development Block Grant Planning Advisory Board (7:30) - Location TBA *21, Mori Council Business Agenda (6:30/7:30) x•22, Tues Budget Committee (Discussion) 25-26, Fri-Sat Community Development, Director Assessment Center, & Interview x•28, Mon Budget Committee (Recommendation?) ?29, Tues Budget Committee (Recommendation—•if necessary?) Council Calendar – Page 1 April 'II8 x•11, Mon Council Business Agenda (6:30/7:30) ?15-16, Fri–Sat Council Workshop X18, Mon Council Study Agenda (6:30) (Ment with Park Board.) 2.0, Wed MACC Meeting (1:30) •-- Beaverton library 21, Thurs Community Development Block Grant Planning Advisory Board (7:30) -- Location TBA X2.5, Mon Council Business Agenda (6:30/7:30)(Meet with City Center Plan Task Force) X-26, Tues Volunteer Awards & Recognition (Dinner?) may.'s8 *9, Mon Council Business Agenda (6:30/7:30) *16, Mon Council Study Agenda (6:30) (Meet with Park Board) 18, Wed MACC Meeting (1:30) – Beaverton Library 19, Thurs Community Development Block 'Grant Planning ,Advisory Board (7:30) – location TBA *23, Mon Council Business Agenda (6:30/7:30) June '88 x•10-12, Fri–Sun Council Workshop (w/Staff?) *13, Mori Council Business Agenda (6:30/7:30) Budget Public Hearing 15, Wed MACC Meeting (1:30) -- Beaverton Library 16, Thurs Community Development Block Grant; Planning Advisory Board (7:30) – Location TBA x•201 Mon Council. Study Agenda (6:30 (City Center Plan Task Force?) X27, Mon Council Business Agenda (6:30/7:30) July '88 A, Mori Fireworks 111, Mon Council Business Agenda (6:30/7:30) x•18, Mori Council Study Agenda (6:30) 20, Wed MACC Meeting (1:30•-Beaverton Library *25, Mon Council Business Agenda (6:30/7:30) 29-3.1, Fri–Sun Oregon Mayors Association Meeting August '88 K•8, Mon Council. Business Agenda (6:30/7:30) *15, Mon Council Study Agenda (6:30) *22, Mon Council Business Agenda (6:30/7:30 September '88 *Sept Neighborhood Town [falls X12, Mon Council Business Agenda (6:30/7:30 x•19, Mori Council Study Agenda (6:30) f 21, Wed MACC Meeting (1:30) - Beaverton Library x•26, Mori Council Business AGenda (6::30/7:30) Council Calendar - Page 2 October '80 *0ct Neighborhood Town Halls *10, Mon Council Business Agenda (6:30/7:30) *17, Mon Council Study Agenda (6:30) 19, Wed MACC Meeting (1530) -- Beaverton Library x24, Mon Council BusinessAgenda (6:30/7:30) November '88 x•14, Mon Council Business Agenda (6:30/7:30) 16, Wed MACC Meeting` (1:30) -- Beaverton L.ibr�ai ;, K21, Mon Council Business Agenda (6:30/7:30) December 188 ?Dec Council Goals Workshop? *5, Mori Council Business Agenda (6:30/7:30) X•12, Mon Council Study Agenda (6:30) *1.9, Mori Council Business Agenda (6:30/7:30) 21, Wed MACC Meeting (1:30) Beaverton Library 26, Mon Christmas Holiday mh0028a Council Calendar - Rage 3 CITY OF TIGARD,` OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 1, 1988 ,� DATE SUBMITTED: January 25, 1988 ISSUE/AGENDA TITLE: PREVIOUS A( TION: Appointments by Council NPO Reappointments _ PREPARED BY: Donna Corbet �A DEPT HEAD OK CITY ADMIN OK_._�� REQUESTED BY: mor and Council POLICY ISSUE Reappointments to Neighborhood Planning Organizations ' INFORMATION SUMMARY i During the last several weeks, staff has been checking on the interestof citizens serving on various N.P.O. 's as to their interest in continuing to serve if their term has expired. The following citizens have responded : positively: y Term expires NPO # 5 Craig Hopkins 12/31/91 Bill Bieker 1.2/31/91. Howard Cornutt 12/31/91 Sharon Takahashi 12/31/91 NPO # 6 Phil Pastoris 12./3.1/91 Marge Davenport 12/31/91 NPO # 7 Nancy Robbins 12/31/91 A resolution is attached which can reappoint them to their NPO.` ALTERNATIVES CONSIDERED a` E: FISCAL IMPACT .---51JGGES'fED..ACTION - i Approve reappointments per• attached resolution, dc:1579p CITY OF-TIGARD, `OREGON COUNCIL AGENDA TTEB,_,SUMMRY AGENDA OF: FLebryKy 1 1988 DATE SUBMITTED: Januar 25, 1988 ISSUE/AGENDA"TITLEf __ PREVIOUS ACTION: _ Committee and Board Appointments _ _ PREPARED BY: Jill Monloy DEPT HEAD OK CT.TY ADMIN OK___ REQUESTED BY: Appointments Advisory Comte POLICY ISSUE Committee and Board Appointments INFORMATION SUMMARY The Appointments Advisory Committee met on January 20, to interview 13 citizens who are interested in serving the City in an advisory capacity. At this time the Committee is r•econnnerid irig the following appointments Committee Name Term Expi-res Park Board Suzie Schrag 12/31/91 Transportation Joe Kasten 12/31/89 Ron Holland 12/31/88 Daniel Rosborough 12/31/89 (P.C. Rep. ) City Center Plan T.F. Bill Monahan 12/31/88 There remain 3 other vacancies at this time: two on U. & F. and one on C.C.P.T•F• We ar•e waiting to hear back from candidates on the recommendation of their appointment and will forward those names to council as soon as we know. In addition, we are recommending to the Planning Commission appointments of five individuals to NPO's. For your information, one other person would like to 'serve on NPO ## 8, however, there are already 12 members, therefore he must wait for a vacancy to occur. ALTERNATIVES CONSIDERED 1. Appointment of those individuals lasted above. 2. Do not appoint any of the individuals listed above. 3. Appointment of selected individuals listed above. FISCAL IMPACT SUGGESTEt) ACTION Recommend alternative H1, to support the Appointments Advisory Committee recommendations listed above, dc:1579p HE 10 E VV El 0 AN 151988' ('13rf OF 1117A RD CITIZEN COMMITTEE INTEREST APPLICATION OREGON NAME: t lZQ+11Y1 tG' J t tZ 1 C�� DATE: 1 3 ADDRESS (RES.).* �1 RNs: PH ONE: fO3a-5 ;fin ADDRESS (BUS.): �eci�r�ov�_sc�a��_ ��s� 'k�QoQo/,aOD Bus. PHONE: .a`3�- qc3 LENGTH OF RESIDENCE IN TIGARD: '.. 1Lk 1a cI v'-5 SUGGESTED BY: Ap,�PY- WHERE DID YOU LIVE PREVIOUSLY? EDUCATIONAL BACKGROUND: - \_e,l�, 5 c vA Ca%r OCCCU�PATIONAL.STATUS AND BACKGROUND: 1�`aGlilyY�v- r\Y S - CiXv-�PVI+64 OW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO.APPLICANTS ONLY)? PREVIOUS COMMUNITY ACTIVITY: o Wp n^ q@ C k, t �OC Y e O `rah et ORGANIZATIONS AND OFFICES: c^V 7 ers - C-�na�r c " b Q CTyV�� oY12•C QC�\V 1_ �� c � OTHER INFORMATION (GENERAL REMARKS): Sku.e iS iVl �i`C]n rn�7,16n �\C Qr(� 5C11 Ly,r& a I V er BOARDS, COMMITTEES OR NPO INTERESTED IN: C1!}u C PL,-�,, k,3Av,,, cXJ - ------------- Date received at City Hall -- Date Interviewed _ 1 0 Date Appointed Board, Committee, or NPO 'Inside City Outside City cs/4772A 131.25 SW 110II Egvi.,RQ.Bax 23397,Tigard,Oregon 97223. (503)634-4171 RD CITIZEN COMMITTEE INTEREST APPLICATION OREGON NAME ,clef/� J ��`D�//p'y DATE: -Z 7' ADDRESS (RES.): f(f� CG��t leG Tl ,/}2D RES. PHONE: �3�1-035, ADD) ESS--�- ):; BUS. PHONE: -- LENGTH OF RESIDENCE IN TIGARD: (a A SUGGESTED BY; WHERE DID YOU LIVE PREVIOUSLY? EDUCATIONAL BACKGROUND OCCUPATIONAL STATUS AND BACKGROUND: L/1 s C ��y-�- .L��',fi i�iCsy'T•d`►� ,r1�`,C.'ces� 'OW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? IS THIS COMPANY LOCATED WITHIN YOUR NPO ,AREA (NPO APPLICANTS•ONLY)? (J PREVIOUS COMMUNITY ACTIVITY: J/Or e ORGANIZATIONS AND OFFICES: 7—e e 'K L 7`c,ztn,;� k;'c✓ry�i S /o e fel�.f OTHER• INFORMATION (GENERAL REMARKS):- BOARDS, COMMITTEES OR NPO INTERESTED IN: ��d/�T� ��i�.��V ------------ ---_ --------- ---- ------ Date received at City Hall e Date Interviewed 11 ,10 S :r{0 Q, Date Appointed Board, Committee, or NPO Inside City )I. Outside City cs/e.772A 13125 SWH01I 58vd,,R0.Box 23397,Tgard,Oregon 97223 (503)639-4171 i t . ' CITIZEN COMMITTEE INTEREST APPLICATION OREGON NACRE: 1/if�l ��i t9✓yi �i /► t t7 N A��1 DATE: ADDRESS (RES.): 1-0085 SL) SeRflu f+ C,JAY /lc,gQ 1 RES. PHONE: (v3%- q 76'2 ADDRESS (BUS.): /�a �/G SL✓-/19/�rti 1t (r�r p,,f ErxK1,vc 2h Is BUS. PHONE:. Cu3`7-cG 00 LENGTH OF RESIDENCE IN TIGARD: S z vrARs ;_SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? -3 A kfoR/. I?lAsr`+fliaJelfs o�ltsvn�J F �!�'ac'k tt l J� gDUCATIONAL BACKGROUND: .SCO e a r /P7�NNrh M.0 U,11tJl2fl( T �0 ...LSlRvl t/ �C! I. �Of CUR �rt��t+lri PRA/ �C�oU! dT /^AW 1 f OCCUPATIONAL STATUS AND BACKGROUND: P tr✓e 2' l dH- >Q f/o�lv /96'2l>dd-D,�rrturC / 11 - ("It (A. d{ /Igyrvn Rcr�'/cwt.. C4',�.MUN�{y L�4 u/Id yiN Pro' fCIYY J�—�r,TA/t� I / 'p 1 c�_1)�g—r�7y—('971 llAl'-ICc.r Innr11^t AGfI fIOU (_1 114 CIfyQF PAK f�c'w A,v� �/S�/lr'.S� 1)1!( <�wi t.{(S r 1, -- - ` ;� �'�(FSR °$OW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? SPtlrinrwS slActil� ��/J�'P. Aln?."^ srhr IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA M(NPO APPLICANTS ONLY)? PREVIOUS COMMUNITY ACTIVITY: (H c}ra titin rJ ^TIP✓st-11 1975 /% % fir-s,QPrt¢oF 13rwcfrv� Cor-+ w r ORGANIZATIONS AND OFFICES: 1/1!r C4-5 F Olcf Cole i ymt ��h�`n�l��'a"' •:v.��! l m�l Yds! , C 1 /�9F,.esr,J411 Ci3"/9r5i — //l[y2 �(,L/�rd OF ( `rScN SfNy' /9fh1 /9F1� C/lRr2.„r+n U )/1'1CA S4t9rnr n f d� me"'Cor I�qP //SSuc G(/Cf�ir^f fa:� CJNN{%'JA? /ystuc ntvRc9n !nJ ti/,rtr ✓�P�(tr�rY OTHER INFORMATION (GENERAL REMARKS): �S,/� n^✓�+t��n�'F �/" //��r� X0.1(lNrn F /b Ae /tiyc,/uPd /n �!k°,�/YYtrx 4,117(1 � `loY� t1f.t1 P�9y �• � �r - ,r•t cn mr.�.( 2c recXu2LS U �s rJ rcl�s r it wr9 /oc✓ �P BOARDS, COMMITTEES OR NPO INTERESTED IN: Date received at City Hall� amse_e__ Date Interviewed Date Appointed Board, Committee, or NPO — Inside City Outside City cs/k772A 13125 SWH011 Blvd.,P.O.Bax 23397,Tgard,Oregon 97223 (503)639-4171 .1�k:t t § :-i �!t lh k t h t 7 tix• ' � ! 1 1 � 'i. •.s •q'�'m1��3i t t jet L� rti� f F F O(. 1 1� � ♦ 1 �r x � '► r 3_��it ,f a �- _ yr 3t r � C �k 4y • t 1 F c r , d r, .1.• - 1 .. . , � .� . ^ ;++L.•f ..►„ i. c.:It. ., {i ,.. r, ,- •.. .r � 1.� � _.+, ,N r,. •� _ t � '.: ;ter. yX.' '' ; 1 'f ,, 1 •1 •1 '�. ►`� w � •� .rte �, t.y n i-, .;xr� d x + y_ t t t 6 { S � .x r z`. ? 5�{ k,'r•(r~!'r' v} tt.�7� ,3 r ✓ a> � ( ' (. F,y ' �'4a.�Y s. + a5 (;1 ,� , � r - gr''�� ,�` b Lx,❑ k r 9 c :•.`�f t N t...° x j� t i r S t a�, x{ V p 4r t+ ( "x €i 4 a k�•YtY 1 d 1# ✓r r CITYOFTIVAND CITIZEN COMMITTEE INTEREST APPLICATION OREGON 25 Years of Service 1961-1986 NAME: DATE: --�� ,'r ADDRESS (RES.): 3 �c'�'�,:i �2 q RES. PHONE:-j4 BOLL ADDRESS (BUS.): BUS. PHONE: LENGTH OF RESIDENCE IN TIGARD: .5m1),l ib SUGGESTED BY: . WHERE DID YOU LIVE PREVIOUSLY? p!^ 101' EDUCATIONAL BACKGROUND: ( y�C7�Jfl f ell OCCUPATIONAL STATUS AND BACKGROUND: 59 J S CS Se /�rrrl s e v►i�a��° HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? y e c7.- 5 IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTSONLY)? PREVIOUS COMMUNITY ACTIVITY: SG Ov L caid e ORGANIZATIONS AND OFFICES: ?1 E i GF]/1 -SOC/ y O C!V/ E i7�i/)ce/'S OTHER INFORMATION/(GENERAL REMARKS): erg s�l9er' t�t fes. � ✓ L'L g� � � a / �,�7 �/-�re i��' and CIVI l BOARDS, COMMIT ES OR NPO INTERESTED IN: arlrJ!lI C:'a 1/I ss),!?4. cl G7 s_..---------- ------ Date received at City Hall Date Intervieweda0 Date Appointed /-t8 Board, Committee, or NPO (I q- � .'Inside City Outside City (1172W) 13126 SW Hall Blvd,P.Q.Box 23397,Tigard,Qregon 97223 (503)634-4171 1r is I f OF TIGARD CITIZEN COMMITTEE INTEREST APPLICATION E E ® f' i f t t NAME: t I :L (,J DATE: 1 - ' a® RES. PHONE: ADDRESS (RES.): n A c ADDRESS (BUS.) i' $/� �1 PA°L;9 'fi�Ljw�W -11-i BUS. PHONE: ao LENGTH OF RESIDENCE IN TIGARD: SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? EDUCATIONAL BACKGROUND: OCCUPATIONAL STATUS AND BACKGROUND:. e'��si� A I VAI HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? ?j riis� IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ON3,Y)? PREVIOUS COMMUNITY ACTIVITY: eii/l�. 19 l�e ► 111ae Cg L( � � sll 'lVl� ®� ORGANIZATIONS. AND OFFICES: P� s�f OTHER INFORMATION (GENERAL REMARKS): gt b m BOARDS, COMMITTEES OR NPO INTERESTED IN: M-------------- Date received at City-Hall N Date Interviewed O �0 Date Appointed �t�/ �� Board, Committee, or'NPO Inside City Outside City ca/4772A 13125SWHa1131vd.,R0.Box 23397,Tigard,Cregon 97223 (503)639-4171 CITY OFT1:GARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: February 1, 1988 6A-TE 1'ED:: January 1. 9z•„1988 mm._ :ISSUE/AGENDA TITt E: PREVIOUS ACTION: _ Streets CIP Revision _ PREPARED BY': Randall R. DEPT HEAD OK , CITY ADMIN-0k REQUESTED BY: _ OL]CY ISSUE Revision of project priorities in the Streets CJP. t” ...:_._.�....�::.....___...:�.�._____ _:_ .........._ ._._. _W_:..:.: ____._-.._._�.. t INFORMATION SUMMARY Realignment of Tiedeman Avenue 'north of Fowler Junior High is a currently funded project. The project has been delayed due to utility conflicts. Also, r it appears desirable to postpone this project until it can be coordinated with t replacement of the Fanno Creek bridge. The attached memos provide more detail. ! We propose to postpone the Tiedeman project and to use a portion of the funds j to proceed with two other safetyprojects: not currently funded. The projects are construction of a shoulder along the nor't'h side of North Dakota Street between Fanno Creek and 114th Avenue ($50,000) and completion of Ash Avenue near Cresmer Drive ($10,600). These ;two projects were previously identified as priorities by the Transportation Advisory Committee. I At its January 14th meeting, the Transportation Advisory Committee voted to support this proposed rhanyo to the current Streets GIP. ....__...... ALTERNATIVES CONSIDERED 1. Approve the change in the Streets CIP as proposed. 1 2. Deny the request. P FISCAL_ IMPACT The Streets CIP fund budget would not change. The funds for these projects are dedicated street funds. Any funds riot used become available for other street CIP projects. The Transportation Advisory Committee will be recommending a new List of street project priorities later this spring. SUGGESTED ACTION j Staff requests approval, by Council motion, of deletion of Tiedeman Avenue from the current Streets CIP program and addition of the projects on North i Dakota Street and Ash avenue. i br/2780D i MEMORANDUM i i CITY OF TIGARD, OREGON i rc= � TO: Tigard Transportation Advisory Committee January 7, 1988 FROM: Randall R. Wooley, City Engineerf)). � I SUBJECT: Proposed revisions to 1987-88 Streets CIP 1. Tiedeman Avenue Three years ago the City Council approved a Capital Improvement Planthat included a project on Tiedeman Avenue botween Fanno Creek and Fowler Junior' High School. The project was intended to reduce the existing problems of j sharp curves and narrow roadway. Preliminary engineering was performed by a consultant. The preliminary engineering -revealed some design difficulties, In order to realign Tiedeman Avenue we will need to also realign a portion ,of Summer Creek, In order to realign the creek, we need to revise an "existing sanitary sewer interceptor k fine. Funds were budgeted this year for the sewer revisions and; design has been completed but we are having trouble acquiring the necessary easements. Additional right-of-way will also be needed in order to realign the street. The attached -memo from Gary Alfson, our now Transportation Engineer, K suggests that it may be preferable to postpone this realignment project until we can also replace the Fanno Creek bridge. By replacing the bridge at the d' same time, we could achieve a better alignment. The existing bridge is an old, narrow'timber structure which needs tb be replaced. e Gary and I are concerned that if we widen the road south of the bridge without widening the bridge, we may be actually increasing the accident potential of the roadway. Currently, the sharp curves serve to slow vehicles before they approach the narrow bridge. Therefore, I recommend that the Tiedeman project be postponed until we can resolve the sewer and creek relocation problems and until sufficient funding is available to replace the bridge as part of the project. In the 1987-88 CIP budget, $157,000 is included for the Tiedeman project. If the project is postponed, this funding will become available for other high-priority projects. 2. Our Request We would like to recommend to the City Council that the Tiedeman project be deleted from the current CIP budget. We request Transportation Advisory Committee's 'support for this recommendation. If the Tiedeman project is rescheduled, the $157,000 wil'1 potentially be r available for other projects. The Committee may also want to recommend funding of two projects which were on the Committee's top priority list for ; 1987-88 but which had to be deleted when funds were not available. These projects are North Dakota Street Shoulder ($50,000) and Ash Avenue at Cresmer Drive ($10,000). k br/2604D C: MEMORANDUM k CITY OF TIGARD, OREGON TO: Randall R Wooley, City Engineer January 6, 1988 FROM: Gary Alfson, Transportation Engine r C1 SUBJECT: Tiedeman Avenue Realignment Fanno Creek Bridge to 106th Avenue I have reviewed the proposed realignment of Tiedemanprepared by Mackenzie Engineering and have the following comments: f 1. The proposed _horizontal curvature is inadequate for a 35 mph design speed 'designated for major collector. The proposed 250 foot radius curve would require a superelevation in excess of 8%, The proposed curve,` with its 2-1/2% superelevation, has a corresponding speed of approximately 25 mph. A 2-1/2% superelevation would require a corresponding 455 foot radius ' 2. A` reversing curve generally should be avoided whenever possible due to ` the tendency' of vehicles to stray from their travel lanes from 'cheating' or from the transfer of centrifugal force from one side to the other. A tight reversing curve would increase this problem, 3. The Fanno Creek Bridge at Tiedeman Avenue is an old, narrow timber bridge_,and is not adequate to handle -a 100 year flood. The guardrail on the east side has recently been replaced as a result of an accident, The guardrail on the west 'side is in need of repair due to deterioration f. and wood rot. The bridge has been designated to be. replaced in the Master Drainage Plan with a 90 foot span structure and a road elevation of 157. 4, A horizontal alignment drawn to current standards, using a 2-1/2% superelevation and a 450 foot reversing curve, will require either the relocation of the bridge or, the acquisition of substantial property from ` tax lot 100 (Swan). Based on the above findings, I recommend that the proposed realignment be delayed until the bridge can be reconstructed concurrent with the realignment, The proposed realignment is constricted by the location of the existing bridge and con inadequate horizontal alignment has resulted. The accident rake at the existing sharp curves will be reduced but the accident rate at the bridge will be increased. In the interim perhaps additional signing to delineate the sharp curves would reduce the accident rate. br/2505U i w r a'�t etr i ii 1 rt 3 � tT Yz, = 3 ` Big /� � Mid I■ �� IN bow Islas OVA all ■ a: , , , �� `„ ©� � �►..� e� "`ter � �' ;, ��, ► a .rte �` .�. � s�� ', �� .�� l� '�*• a ,H ��j �, } 4 I , b {%� .�1�� err �� ► � 1 �:s,;��k'' u, �� `�� .,�,�. •`�.'� "�"'�� ■ - , Vii" `�. 4 ♦ ♦ ► ►g z , 11� ■ ■-�r t 11111 � �� f�`` � 5 k Mg a ,VI non WORN 90. t ■■�■1 ■ANOW �� 5��a NEINN ■ � � . . 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All In 11 Mj4L MEMO R i�� . ® ■ ®r ^ ► r : �-ice �t®� ��' ♦� MENarms 0 In �e ��■ ®!�� Ae a 4� �� ► 11� ■1►� I��li�� SIN■■ � ;r�: TWALITY INS 0 Ir ■ ■' / a' r. / ry ■�j�■ i1■�■ �� ■ fir R SCHOOLNO IN !j r' ;tea , ■ �` �� e ■ �� f 31 q' ■!�■/ !' !// �eK>: ■, a "rosy �r11 Illlililll '�� ■ ■ WINE 111F.5 �a No ■�U ■... rrEr rr;rr ttinr ►rt�� *,�c a� ,,, � it��rt�rn �\ =�' .. rrgi�:'�•11� ' ♦w, �.. , 'r t meow 3,4-1 CITY OF TIGARD,_OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF7 `February 1. 1988 DATESUBMITTED: January 12, 1988 _ ISSUE/AGENDA TITLE: Resolution of PREVIOUS ACT'TON: —Cond�itional Acceptance Final Acceptance-Bond Park No. 2 Res. 86--3.8...passed b�L Gouncil A/in/86 Subdivision PREPARED BY: John Hagman 11' __ _ DEPT HEAD 01<_, rLjl CITY ADMIN OK REQUESTED BY: Communil Dev. a t._ POLICY ISSUE I 4 INFORMATION SUMMARY 1 1. The subdivision is located on the west side of SW 79th Avenue, north of SW Durham Road; please refer to the attached map. 2• All public improvement construction items (street, storm and sanitary sewer facilities) which were required to be ' installed have been completed. The developer', Waverly Construction Company, satisfactorily j maintained the improvements throughout the required one year guarantee period. 3. Subsequently, it is recommended that the Council accept the subdivisions public improvements in accordance with the terms of the City-Developer Agreement and, also, authorize release of the project assurance bond. ALTERNATIVES CONSIDERED FISCAL IMPACT City assumption of responsibility for operation and maintenance of the street and sewer facilities within the subdivision. SUGGESTED ACTION PASS THE RESOLUTION TITLED: "A RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS KNOWN AS BOND PARK NO. 2 SUBDIVISION PUBLIC IMPROVEMENTS," ht/2668D F r . t f d m :m y t`ri b ■ur ■t rrr� 1* uA ``7. .z! e � moi. •.�� , i� *4�y' `• ■ilial,'. �s■s � � ®®� � :� ,�.� t� i �. ■�/111 tri ®t— r, sill ;i _ I r t Y ME If WN mot S� } 4n • i L f Y fie= q�• r t� 44 low CITY OF 1'IGARDOREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF; __Febr•uar 1, '1988 DATE. SUBmirrED: January 12, 1988 :_ _ ISSUE/AGENDA TITLE: Resolution of PREVIOUS ACTION: Conditional Acceptance Final Acceptance Bondpar•k No. 3 Res. 86-39 assed b Council 4/14/86 _ __._1?�___- _� Subdivision _ - -�� PREPARED BY: John DEPT HEAD OK CITY ADMIN OK REQUESTED BY:, Community Dever Dept. � POLICY ISSUE INFORMATION SUMMARY 1. The subdivision is located on the west side of Bond Park No. II (i.e. west of SW 79th Avenue and north of SW Durham Road); please refer to the attached map. 2. All public improvement construction items (street, storm and sanitary sewer, - facilities) which were required to` be installed 'have been completed The developer, Waverly Construction Company, satisfactorily maintained the improvements throughout the required one year guarantee period. 3. Subsequently, it is recommended that the Council accept the subdivisions public improvements in accordance with the terms of the City-Developer, Agreement and, also, authorize release of the project assurance bond. _ALTERNATIVES CONSIDERED FISCAL_ IMPACT City assumption of responsibility for operation and maintenance of the street and sewer facilities within the subdivision. SUGGESTED ACTION PASS THE RESOLUTION TITLED: "A RESOLUTION ACCEP"T"ING PUBLIC IMPROVEMENTS KNOWN AS BONE) PARK NO. 3 SUBDIVISION PUBLIC IMPROVEiMENTS." ht/2668D Trate - all OR,IN r 4: wm VA ®t-- not e hi �!s '® , +� x w� ` � .. r» ,r,/11■ �'�� .� � its/11�1i �� gu. W.. X11111 WME 1 � � �� ♦ � �. t` Vil,W r � � I s t MA NO ~I! moo., C..r-..�+Yr.BSc.. r..�:�-,oN�t�:3�-'�%t�::na..x. •�,_6z�„c�?+Sk�,sh�'��`�-�,e>uc�r,�"r�� 4 r.�,xa� :..ne,�s-.zi,s �.�.t � ,.?�:a,}r.. �.i.r�:y5?..r�,t`,�y-' `" 1�`, �••t;y,,� fl�` 1.x^�};; '' s g.`4 'x ....-..„..��- ° ��. '' �" .. `��.�*��. �a.2.�.`��P+�`i�Fs,3_�.V•..'tin••i`�i'4":�Y..�K... F .T,'..5ti 'a..S;m' now ,.- FNffiTROPOLITAN AREA CONEWUNICATIONS COMMISSION 1815 N.W.169th Place a Suite 6020 a Beaverton,OR 970064886 ®629-8534 January 27 1988 Mayor Tom Brian City Council Members City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Dear Mayor Brian and Members of the City Council: The Metropolitan- Area Communications Commission (MACC) is currently reviewing the proposed transfer of ownership of Tidel Communications (Willamette Cable TV) to Columbia International . The MACC Franchise requires that extensive investigation of that proposed transfer take place and that both the Commission and member jurisdictions approve any transfer of ownership.' As part of that review process, MACC has completed negotiations with the operators on numerous unresolved franchise issues. Some of the "highlights" of those negotiations are attached for Your information. Most of these will be included in a "Memorandum of Understanding or actual Franchise Amendments to be approved with the transfer resolution. ""The Commission will also review reports from its financial analyst, Michael Katz, and MACC staff ;at their meeting of February 17, -,1988 (see schedule enclosed) . On February 24, 1988 the Commission will hold a ing on the transfer request and the negotiated issues. At, that bmeeting lic rthe Commission will make its recommendation on the transfer request in the form of a resolution. That resolution will then need to be formally approved by each jurisdiction, represented by MACC, before the transfer can be finalized. During the month of March and through early April members of the MACC staff and Commission will be visiting your Council meeting to present the Commission's transfer recommendation, answer your questions and request your approval of the resolution. We will contact your City soon to arrange ` time on your agenda for this presentation. Your assistance in finding time onyourbusy schedule for this presentation will be appreciated. We hope you find the enclosed review schedule and "highlights" of the negotiations helpful . Should you have any questions, please contact me. S 'nc rely, 13 ce Crest Administrator ;Enclosures cc: Carolyn Eadon, MACC Commissioner Bob Jean, MACC Commissioner t ' A HIGHLIGHTS OF NEGOTIATIONS WITH 'TIDEL/COLUMBIA The following represents highlightsof some of the major issues negotiated by MACC with Tidel/Columbia: 1.'' Cable Construction Issues Numerous outstanding construction problems/issues were resolved allowing many citizens to receive cable service. Additional efforts continue to determine clearer definitions of many new housing types that have developed andthatwere not properly addressed in the original franchise" in'1982. 2. Public Communications Network (PCN) The PCN is the cable company owned data/video transmission network used by numerous government agencies, service districts, fire/safety offices, libraries andeducational institutions. The 1985 Franchise Amendment allowed the cable operator to request relief from, operating the network this summer. The cable operators have agreed to forego that opportunity and to continue to operate the PCN until at least 1990. 3. Local'origination and Community Access Programming Since 1982, the Commission has struggled to get Storer (now 4 Tidel/Willamette) to bring their level of Local Origination (L.O. ) programming and Community Access Television (Access) in line with the franchise requirements. The Commission negotiated a compromise on this issue which provides a new management structure and funding for these programs. The final resolution of the problem was modeled after a report to the Commission by a special Task Force which studied the access problem for one year. The following recommended resolution was negotiated: A. That MACC would assume management of Access/L.O. as of 7/1/88. During the third year of operation MACC would study the transition of Access/L.O. to a non-profit organization. B. Willamette (Columbia) would provide the following resources for the reorganized [SACC-based Access/L.O. program: 1) Funding for the life of the Franchise for " Access/L.O. with year 1-4 funding level set at "$340;000/year. Funding would begin' 7/1/88, METROPOLITAN AREA COMMUNICATIONS COMMISSION HIGHLIGHTS OF NEGOTIATIONS WITH TIDEL/COLUMNA JANUARY, 1988 2) Free rent/use of the Willamette L.O. studio facility (in Aloha) , adjacent to the current MACC office and free rent/use of the Tigard studio facility; (Discussions - continue with Pacific University to' see if they can help support the continuation of the Forest Grove studio which could result in'a total of 3 access centers) ; 3) Title to almost all of Willamette's Access/L.O. equipment and their two mobile television vans; (original value over $1 million) 4) Additional start up funding of $49,000 plus promotional assistance;` 5) A $100,000 interest free loan to MACC paid back over 5 years; C. It was agreed that the aforementioned funding/support levels would be , evaluated during year four by aspecial committee;to determine future funding levels by the operator. D. That additional funding from MACC and member jurisdictions should be provided to enhance the proposed Access/L.O. program. This follows the Task Force's original recommendation. The proposal also calls for the current funding formula related to the distribution of the 5% franchise fee to be changed.(More information on this proposal will be provided to jurisdictions later. ) This action would require amendments to the franchise as well as the Intergovernmental Agreement which governs MACC's relationship with member jurisdictions. 4. Right to Purchase the Sygtem Columbia International has requested that a portion of the Franchise related to MACC or a member jurisdiction purchasing the system at "less than fair market" value at the end of the Franchise term (10 years from now) be amended. They feel this provision hampers their ability to get adequate bank financing. 2 j,- METROPOLITAN AREA COMMUNICATIONS COMMISSION HIGHLIGHTS OF NEGOTIATIONS,WITH TIDEL/COLUMBIA JANUARY, 1988 Tim Ramis, MACC- Legal Counsel is working on possible language to accomplish these negotiated changes. The Commission_.will consider these issues at their meeting on February 17, 1987. Numerous other minor issues were also negotiated. A complete explanation of all issues negotiated is available from the MACC office upon request. For copies or further information please contact: _ Bruce Crest, Administrator Metropolitan Area Communications Commission 1815 NW 169th Avenue, Suite_6020 Beaverton, Oregon 97005 BC/jn 3 e WIN s TIMELINE FOR REVIEW OF TIDEL SALE/TRANSFER February 17, 1988 - Financial Review Presentation by Michael 11:30 AM - 5 PM Katz this draft report to Commission 1 week prior. ) Question and answer session with Fire District #1 representatives of Columbia International. � 20665 SW Blanton Mr. Katz will be present for this meeting. Aloha, OR 97007 February 24, 1988 - Public Hearing on franchise transfer 1:30 PM - 4 P consideration of resolution and other items Beaverton City related to sale/transfer. Library Feb. 29-Apr.- 7, 1988- Consideration by individual jurisdictions of transfer request. Close of Sale/ Following approval of all jurisdictions. Transfer . CITY OF' TIGARD, OREGON COUNCIL. AGENDA ITEM SUMMARY AGENDA OF: 2/1/88 DATE SUBMI"I`IED: _ 1/22/88 ISSUE/AGENDA TITLE. Solar PREVIOUS ACTION: Planning Commission Access Ordinance _ City Council discussion PREPARED BY: Keith Liden �C�--'- DEPT HEAD OK CITY ADMIN OKl' REQUESTED BY: Qz-ICY ISSUE' INFORMATION SUMMARY The City is participating with 21 other local jurisdictions in the Portland Metropolitan area in a solar access pr•ojoct which is intended to result in the adoption of policies and/or ordinances to protect solar access within single family residential development. A committee consisting: of representatives from ' local government, finance, home builders, and developers has_drafted model, ordinances for new subdivision, residences on existing lots (infill), and protection of solar systems from future shade, Attached is a newsletter prepared by the consultant that discusses the model ordinances. Staff will be prepared to make a presentation; and answer questions. ALTERNATIVES CONSIDERED Information meeting — no action required. FISCAL IMPACT FFpp 6 SUGGESIED ACTION 4 dj/28A9D PORTLANp . :. VANCOtiVER, . � METRO AREA. . SOLAR ACCESS - S PROJECT First Qunrter,1988 homes will be oriented to maximize meeting will begin at 4:00 p.m.at COMMITTEE solar access and minimize shade on BPA headquarters,1500 NE Irving, RELEASES ®RAFT adjoining properties.The standard Room 444 East would apply to applications for a SOLAR ACCESS subdivision or planned unit develop- Local governments are scheduling ment in all urban single family public hearings to consider the RECOMMEW residential zones and single family Steering Committee's recommenda- DATIONS developments in other zones. conlinued on page 2• tions beginning in February,1988. The public hearings process is Three draft solar access protection PRE-TEST UNDERWAY: expected to last through May,1988.ordinances have been prepared by the STEERING project's Ordinance Committee for COMMITTEE SETS THIS ISSUE OF public review and comment. The pro- JANUARY 28 MEETING SUNLINES visions provide comprehensive pro- tection for both new and existing res'- FOR FINAL-ACTION dences in the metro area. AN e w ®N ORDINANCES This issue of Sunlines describes the Development Standard maxi- three solar access ordinances which mizes solar access in new residential have been prepared by the Portland subdivisions and PUD's by requiring A pre-test of the draft solar access Vancouver Metropolitan Area Solar that 80%of all lots have proper solar ordinances began in late November Access Project's Ordinance Commit- orientation. A Solar Balance with twelve of the participating local tee. Summaries of two important Point Standard minimizes build governments. The pre-test,which is project research products are also ing-to-building shade and limits a designed to identify any modifica- newbuilding from casting shade provided. The first,Prepared by the greater than 12'to 20'high at the tions to the ordinances which are project's Research Committee, northern lot line depending on the necessary,will end in early January• estimates the economic benefits of north-south lot dimension. The scan- Participating governments include: providing solar access protection in the dard also provides a calculation that Washington County,Beaverton, metropolitan area. The second,pre- encourages siting the proposed Tigard,Lake Oswego,Clackamas pared by the Ordinance Committee in structure with its south windows in County,West Linn,Wilsonville, draft form, estimates the costs of im- the sun. The third ordinance,called a Gresham,Troutdale,Scappoose, plementing the solar access ordinances Solar Access Permit,provides Vancouver and Clark County. it has developed. Now is the time to existing single-family residences provide comments to the project on the protection against shade from future The Steering Committee has proposed recommendations. If you non-solar friendly trees on adjoining scheduled its regular meeting on properties within 150'. The details would like copies of the ordinances or January 28 to take final action on research reports complete the form on and illustrations of each ordinance are the proposed solar access ordinances the back page of this newsletter and discussed below. developed by the pro*t's Ordinance mail it to the address on the form. SOLAR ACCESS Committee. The Steering Commit- STANDARD FOR NEW tee will adopt final changes to the iNSieE ordinances and decide whetter to ww D°v®Popm°nf SPanefard pp l DEVELOPMENT 5®PorBaPartea FtafrtP,P$3 recommend implementing the ordi- So r., P!7 5 The purpose of the new development nances as development regulations P tnwnotvtdc'lT°netlP, standard is to designlots so that or through a voluntaryro . The PoPent Coss pg.7 22 GOVERNMENTS PARTICIPATE IN SOLAR ACCESS PROJECT Milwaukie,Beaverton,Cornelius,Forest Grove,TigmL Gresham,Fairview,Troutdale,Vancouver,Clark County,Clackamas County,Canby, Happy Valley,Lake Oswego,Portland,Washington County,Oregon City,West Unn,Wilsonville,St.Helens,Seappoose wW Multnomah Co. 2 Sunlines,First Quarter,1988 From the Steering CornMittee- By ?ick Durham,Chairman,Steering Committee,and City Council©r,Lake Oswego Beginning in February,1988;planning commissioners and elected officials from the twenty-two local governments tan Ales Solar Access Project will deliberate on whether or not Participating m the Portland-Vancouver Metropo their:committees should adopt the model solar access ordinances developed bythe Project: Before the local demo- eratic;process begins,Ibelieve itis valuable to reflect on „Communication,understanding and'consensus nave the tremendous progress which w.e have made togther tcame tho hallmarks of this;public-private partnership." dun'ng the past year Representatives from 22 govern- ments-large and small,cities and eourties,in Washington and Oregon-'have.succeeded in working together to 1111 develop a solar access land'use program that wd worlf for all. The home building industryhas vrorked with the local governments side by side day in and day out,from the first day of the project.;Communication,understanding and consensus have beton the halItnarks of this public-private partnership. The Project has much tp accomplish this spring,but a very strong foundation has been built and I am optimistic that the planning'commissions and elected officials thoughout the rttetropolitan area will carefully study and ultimately support the work o€this project. NEW DEVELOPMENT Siting of Structures and Trees south wall passive solar uses as well (continued from page 1-) as future Iooftop uses. Development Lot Design Standard The solar lot design standard will on all lots meeting the 80%solar provide proper solar orientation for design standard,or any lot which The Ordinance requires that lots and homes. The recommends- might shade one of these lots,must eighty(80) percent of the lots tions also include a method to meet the shade standard. The in a proposed development provide legal protection from proposed standard preserves comply with one of the follow- building and tree shade as develop- and guarantees construction of ing three solar design options: ment occurs on each lot. The pro- at least a two story (30')home posed standard would permit 12 feet on every lot. 1. Basic Requirement:• The of shade from buildings or non-solar lot depth must be at least 100 friendly trees at the north property Exemptions from the Design feet measured north to south. line between 10:30 a.m.and 1:30 Standard The front lot line must be, p.m.January 21(see Figure 4 on oriented within 30 degrees of a page 4). This will result in a shadow An entire development,or portion of true east-west axis(see figure 1 25 feet into a lot with a north-south the development, shall be exempted on page 2);or depth of 100 feet.Adjustments to the from the solar design standard for the standard are made when a protected following reasons: 2. Solar Building Line solar building line is used. Option: The developer must 1. Slopes over 20%in the designate a precise location on This shade standard would protect north,west or east direction;or continued on a 3- each lot where sum will be protected. This option adds Figur® 9 design flexibility to the standard. SOLAR LOT OPTION 1: BASIC REQUIREMENTS The protected solar building line must be designated or:the plat and be oriented within 30 N degrees of a true east-west axis (see figure 2 on page 3);or i 3. Performance Option: At least eighty(80)percent of the south wall or glass area of habit- Minimum of 100 able structures must be protected north-south lot from future shade by develop- dimension required meet or non-solar friendly trees Front lot line is within of and the long axis of habitable adegrees ann east-west axis (f structures must be within thirty (30)degrees of a true east-west axis. r i Now= t '( Figure 2 Sunlines,First Quarter,'1988 3 SOLAR LOT OPTION 2: ` PROTECTED SOLAR BUILDING LINE single family uses in other zones. The standard requires that both a "shade reduction line"and a"solar Protected Solar Building gain line"be calculated with each Line within 30 degrees permit application(see figure 3 on of east-west axi page 4). The shade reduction line standard protects sun to the northern property owner. The solar gain line helps the applicant determine f whether his south windows will be At least 70'between solar located in the sun. The goal is to building line and middle place the new house where both of of lot to the south. This will these standards can be met. ensure ability to build two story house. Shade Reduction Line The standard establishes a maximum shade standard for each lot The shade standard,which is measured at the north lot line,varies depending on the north-south dimension of the lot. The standard guarantees the ability to construct- at a minimum a 30 foot house in NEW DEVELOPMENT such trade-offs include: slopes the middle of the lot being (continued from page 2-) to the north,east or west affected by the standard. The 2. Off-site shade,from between 10%and 20%;sig- variable shade standard means that in existing or allowed permanent nificant natural features; some cases full south wall solar off-site feamres which precludes pre-existing road or lotting access protection will be provided,in- solar uses;or patterns;and public ease other cases partial south wall menns or rights-of-way;or protection will be provided,and in 3. On-site shade. The still other cases only south roof applicant documents existing 2• Significant development protection will be provided. trees and agrees to preserve amenities would be lost or im- The effects of the variable solar most of the trees after develop Paired which could significantly height standard on three different lot ment occurs. reduce the market value of the conditions are explained below. property if the solar design Adjustments to Design principle were applied;or Shade Reduction Line Case Standard l: Full South Wall Protection 3. Existing shade precludes The jurisdiction shall reduce the solar uses. A house on a lot which has at least percent of lots that must comply with 100 feet of north-south dimension the solar design standard below the (e.g.50'by 100'or 70'by 100'lots 80%standard to the minimum extent SOLAR BALANCE PANT fronting east-west streets)must be necessary if the applicant has shown STANDARD FOR EXISTING designed and sited so that it does not one or more of the following LOTS cast more than 12 feet of shade at the conditions exist north property fine in the winter. ' The purpose of this standard is to The proposed sun angle in the 1. Meeting the standard would minimize building-to-building shade standard is 10:30 am.to 1:30 p.m. result either in reduced and to promote solar access and its on January 21,which results in a density or significant utilization in residences. The setback from the northern lot line of infrastructure cost in- standard would apply to applications 2.5 feet for every 1 foot of building creases. Development for new houses and remodeling height over the allowed shade height constraints which have been projects on existing lots in urban at the northern lot line. In most identified as possibly creating single family residential zones and con64wd on pa e4- 4 Sunlines,First Quarter,1988 Figure 3 A SOLAR BALANCE POINT APPROACH TO INFILL DEVELOPMENT: LOOKING AT BOTH SIDES OF THE COIN SHADE REDUCTION POINT SOLAR GAIN POINT Protecting your northern Locating your house neighbor's sun; to receive sun on t south windows �- --------70'----- -- ---70'------- t► `e` 16'of shade allowed 16'Af shade allowed at property line I J at property line �10' —P. 1 Q' --------- SETBACK ADJUSTMENTS IF NEC- standard Side Setbacks) ESSARY TO MEET SOLAR STANDARDS fs' --------------10-f6'1 Reduced Side Setbacks BALANCE POINT 100'lot fronting on north-south house to the north is protected from (coarinaed from page 3-) street)must be sited so that it does shade,regardless of the height of the not cast more than 20'of shade at the shadow at the northern lot line. This cases buildings which meet this solar northern lot line. This will typically will provide design flexibility to the standard will protect full south wall protect the south roof of a two story building community. solar access to a typical house on die house(see figure 6 on page 5): lot to the north(see figure 4 on this Exemptions from the Shade page). The standard for these lots is Performance Option Reduction Line Standard identical to the one for new develop- ment lots. The applicant may meet the standard If any of the following conditions by showing that at least 80%of the exist an exemption from the standard Shade Reduction Line Case 2: south facing glazing area of the shall be granted. Partial South Wall/South Roof continued on page 5- Protection Figure 4 A house on a lot with at least 70'of NEW DEVELOPMENT STANDARD FOR SITING north-south dimension(e.g.70'x BUILDINGS AND TREES 100'lot fronting a north-south street) sun angle rising must be designed and sited so that it at 2.5 to 1 does not cast more than 16'of shade ratio from at the northern lot line. In most SOUTH WALL cases this standard will protect either N ; south wall solar access to the second story of a two story house or the roof ' of a single story house on the lot to the north(see figure 5 on page 5). 25' 1 Shade Reduction Line 3: -- - 100'------ "---'r----100-10- South Roof Protection (r 12'of shade allowed A house on a lot with at least 50'of at property line north-south dimension(e.g.50'x Sunlines,First Quarter,1988 5 Figure 5 SOLAR BALANCE POINT STANDARD FOR LOTS neighbor,the standard requires that WITH 70' NORTH-SOUTH DIMENSION the application show the potential shade on its south windows that could be cast by its neighbor to the sun angle rising south. However,any action by the at 2.5 to.1 ratio from SECOND STORY applicant to modify a house design to sourH wwoows provide greater levels of sun would be voluntary. If the applicant finds his home will be pushed south into "70'-- shade from the adjoining property, he can request that the difference between the two calculations be split. This is called theSolar Balance Point - --- 70'-- _- for the lot. The neighbor to the north must agree with this request. ` s ` 30'of height guaranteed �e in middle of lot SOLAR ACCESS 16'ofshade allowed PERMIT FOR TREE SHADE at property line BALANCE POINT 4. The shade from the building The purpose of the solar access (continued from page 4-) strikes only an unbuildable area;or permit standard is to minimize shade 1. The shade from the building falls from future trees. A solar access within pre-existing shade from trees, 5. The shade from the building Permit applies a must basis. other buildings or topography;or strikes an unheated area such as a A Properly ownee r must appply for a garage,or a south wall with minimal solar access permit try receive the protection it offers. Eligible proper- 2. The lot has a north,west or east glazing. facing slope of greater than 20%;or ties include lots in a single family residential zone and single family Solar Gain Line lots in other zones which existed 3. Difficult lot conditions exist such as public easements,drainageways, In addition to analyzing the shade a before the adoption of a solar access etc;or new structure casts on its northern program Figure 6 Saler access permit SOLAR BALANCE POINT STANDARD FOR LOTS WITH 50' NORTH-SOUTH DIMENSION A solar access permit is a document sun angle rising issued by the local planning agency at 2.5 to 1 ratio pursuant to appropriate review from SOUTH procedures. The document describes ROOF the maximum height that trees can grow on lots generally south of and within 150 feet of the lot benefitted by the permit.It prohibits the owners N of property to which it applies from allowing non-solar friendly trees �? planted after the date a permit is issued to grow above that maximum height limit. The maximum height 501' limit is a line extending up at an angle of 2.5 tol south from the area 30'of height guaranteed to be protected. It can be represented ` in middle of lot by a series of contour lines extending ` east to west across a lot to which the 20'of shade allowed permit applies for easy administra- at property line Lion. eaalinued on page 6• a IS IiIIIAIIIIIIIIIIIIIIIII 11 at 6 Sunlines,First Quarter,1988 RESEARCH mated that solar access will save $150 million in heating costs for PERMIT COMMITTEE new homes built in the next 20 (connnuedfrompage 5-) ESTIMATES ECO® yearsintheprojectarea(exclud- N I BENEFITS ing the City of Portland). If all The planning agency shall grant a new homes were passive solar solar access permit if the application OF SOLAR AC' designed to use to the fullest the accurately describes existing strut- CESS solar access provided,the aures and trees on the applicant's potential is$325 million. These property and adjoining properties, The project's Research Committee estimates do not include cooling, and if trees on the applicant's released the final draft in October of solar water heating,or pho- property do not shade the area to be its report on the projected benefits of tovoltaics. protected by the Permit. providing solar access protection. The report,"Potential Benefits of Average savings 1Nr home. It is Exempt Vegetation Solar Access'',identified four main estimated that solar access will benefits of solar access. Solar access save an average of$1,160($300) Research has identified more than may; in heating costs over the life of 250 varieties of trees that are"solar each new home. If all homes friendly"(i.e.they do not block save energy and lower heating were solar designed,the average much winter sunlight). A solar bills; savings per home would be access permit does not apply to solar . preserve future options to use $2500($630). Savings for any friendly trees. Therefore a solar solar; given home can be as much as friendly tree can exceed the maxi encourage the use of solar $4150($1075). These estimates mum height permitted for trees energy;and do not include cooling,solar subject to a solar access permit. A . establish a minimum solar water heating,or photovoltaics. solar access permit does not right apply to existing trees in the Isrementai savings The ground on the date a permit is I. lir aresu sav�.,gn_ergY and greatest savings are in preventing issued. hers heating bili. The worst case shading,running committee estimated a range of streets east-west rather than Enforcement of d solar space heat savings from solar north-south,and encouraging access permit access,solar orientation and sun-tempered or solar design. solar design. Savings were Once the solar access permit is adjusted for inflation and listed 2. SQlal agces5 preserves future granted,notices are sent to affected in 1987 dollars. The savings ootion§sjgouse solar. Solar properties,and an opportunity to were calculated over 30 years access is a lost opportunity challenge the accuracy of the with a 2 percent energy price resource. The option to use solar information contained in the applica- increase per year and discounted may be lost for good if it is not tion provided. If granted,the permit at 3 percent yearly. Savings provided when a home is built. is recorded in the chain of title of over seven years,the average These options include the use of affected properties,giving future length of home ownership,are in solar for space heating,water owners of those properties notice of parentheses. heating,and to produce electric- its existence. If a tree is allowed to ity grow above the maximum height The savings estimates are for permitted by the permit,the owner of passive solar heat gains only. Solar technologies are recent, property benefitted by the permit They do not include savings spurred by the energy crises of may petition the local planning from lower cooling bills on east- the 1970's. They are expected to agency to enforce the permit. The west streets,solar water heating, mature and improve in coming local agency considers the facts and, or photovoltaics. Some mem- years. Passive solar design and if it finds a violation exists,notifies hers felt that savings should be many solar water heaters are the owner of the property on which increased 10 percent to account cost-effective today. Photovolta- the offending trees are situated and for intangible benefits of solar ics should become cost-effective provides an opportunity for a hearing energy to the environment and in the 1990's. With other energy to contest the issue. If a violation is society. prices expected to increase,solar proven,enforcement follows as with is expected to be a long-term other land use law violations. A10_widQ5ayiDZL It is esti- growth industry. Continued on page 7. RESEARCH COMMITTEE mg the cost-et ectiveness o the Sunlines,First Quarter,1988 7 (continued fiom page 6-) proposed OTdlnanCOS. cases(1%)may occur during the first 3. Solar,�ccess encourages the Cost Reducing Features year of implementation. use of solar energy. A review of state of Oregon solar tax credits that In keeping with the Metro project's The cost report for the New Deve1- shows tes on east-west streets hat howere o es more, design goals,the Ordinance Commit- opment Standard identified die likely.than homes on north-south tee expressly designed the two following cost categories: standards to effectively provide and streets to use passive solar. They were three times morelikely protect solar access at the least cost Immediate Approval Cases will alsoalso solar water heaters. Three possible. Therefore,both standards require little or no additional costs to use times more tax credits were contain many cost-reducing features and are estimated to constitute 85% which distinguish them from solar of the future subdivisons submitted. granted in communities with solar access standards than in access standards currently enforced • Exem tion Cases are sub- those without by,other communities. p : .divisions(estimated at 4%)that are Methodology expected to be exempted outright 4. Solar Upe��crPatPs a mini- due to very steep slopes and existing mum solar right Solar access heavy shade conditions. protection creates a new property Cost estimates were based on ess right. It provides certainty to evaluations h existing project's ow • Partial Adjustment cases are people wanting to use solar ordinances,the Metro project's own subdivisions that are expected to energy,and protects investments research and interviews with involve partial adjustments to the in solar. It balances the current members of the building/develop standard due to various site con- right to cast shade. ment community. strains(10%of the cases). ORDINANCETypical cost cases were developed Re-Design Cases include �q for both building and subdivision subdivision designs which totally C M �q I TTE E permit applications For the Solar "fail>,the solar design standard, Balance Point Standard the following ESTIMATES necessitat ng substantial redesign POTENTIAL categories of costs were identified: ,per and processing time. The Committee STS OF Minimum Impact Cases consist estimated that 1%of the subdivision SOLAR ACCESS of straightforward building permit applicants may be of this nature. STANDARDP applications and exemptions which Findings would entail little or no additional The Ordinance Committee has costs tothe applicant. Aproximately released the drafts of two reports on 85%of the applications would fall Using the above information,a base the potential costs of the Solar within this category. cast:was developed which estimated Balance Point Standard(infill the average first year implementation situations)and the New Develop- Moderate Impact Cases possess costs for both builders/developers ment Standard(subdivisions and lot and/or building design constraints and local governments. The major planned unit developments). Both which would require some additional conclusions of the studies were: reports examine the full array of design time and,perhaps,moderate potential costs to both the local construction costs in order to comply 1. Solar Balance Point Standard government and development with the standard. About 15%of the community from implementing the building permit applications are First year Local ear implementation costs are Government Staff Costs: ordinances,including those for expected to be such cases. estimated at an average of$b per public hearings,education and training,builder/developer project High Impact Cases would entail building permit application with design time,permit processing, additional design and construction declining costs thereafter. construction costs,and market costs resulting from difficult site guilder Costs: First year impacts. The cost reports are conditions and an applicant's y companions to the"Potential unfamiliarity with the solar access implementation costs are estimated Benefits"to Solar Access study standard. Although the Solar at an average of$55 per building recently prepared by the project's Balance Point Standard is designed permit application with declining Research Committee. Combined,the to eliminate such cases,the Ordi- costs thereafter. continwd on page 8- studies nrnvide a basis for determin- nance Committee assumed that some 8 Sttttlines,First Quarter,1988 PEOPLE TO CALL IF YOU HAVE QUESTIONS DlCdt4fdCE C®13Ab191TTEE The MetroprojectisadministeredbytheoregonDepartment of ®R (can DI N from page 7-) Energy and the Washington State Energy Office.The Oregon Department of Energy also has lead responsibility for conduct- ing Standard many of the project's research activities.You can react the 2. New I)£VeflO p project's contact people for these agencies at the following numbers:-- • ' Local Government Staff Costs: For a typical 40 lot subdi- John Kaufmann,Oregon Department of Energy, vision,fust year implementation costs are estimated at an 503-373-7809 Karen Messmer,Washington State Energy Office, average of$4 per lot with declining costs thereafter. 206-586-5013 Builder Costs: For a typical 40 lot subdivision,first year Conservation ManagementServices,Inc.,istheconsultingfirm ng implementation costs are estimated at an average of$20 per lot which has been Merl s manage the project. CMS Associates so rates with two Local Representatives,The Benkendorf Associazes with declining Costs thereafter. and Larry Epstein,P.C.,to provide services to the 21 local governments.The key contact people for these funis are listed The Metro pre-teat that is currently underway will be used to below,along with the names of the jurisdictions working with e finalize these estimates. each Local Representative. CMS,Mike McKeever,Project Manager.503-227- 0400 CMS,Carole CormeIl,Local Representative for Washington County,Beaverton, Cornelius, Forest Grove, Tigard,Fairview,Troutdale,Gresham and Vancouver,503- N you Would like more informations 226.0068 CMS, Les Tuanidaj, Local Representative for Canby,Happy Valley,Milwaukie,Oregon City,and Wilson- Copy of ordinances ville,503-226.0068 Larry Epstein,P.C.,Local Representative for Clark Research Committee's economic benefits report County and Multnomah County,503-223-4855 Ordinance Committee's cost analysis reports The Projet Liaison Bulletin is published monthly by Conserva- tion Management Service,Inc.,a division of The Benkendorf If you would like to have a presentation of the Associates Corporation,project manager for the Portland- draft ordinances in January or February Vancouver Metropolitan Area Solar Access Project. CMS's offices are located at 522 SN.Fifth Avenue,Suite 1406, Portland,Oregon,97204.Ifyou have question;or suggestions, Please mail to the address below: CMS's phone number it 503-2270400. The Portland-Vancouver Metropolitan Area SolarAccess Proj- ended the Bonneville Power Administration,and ad- If you have questions,or wish additional information,please ectis f �' call Mike McKeever,Project Manager, Conservation ministeredbytheOregonDepartmentofEnergyandtheWash- ington State Energy Office un&r the auspices of the Northwest Management Services,(503)227-0400 Power Act. Funding for this publication is provided by the Bonneville Power Administration Portland-Vancouver Metropolitan Area BULK RATE Solar Access Project US POSTAGE 522 SW Fifth Avenue,Suite 1406 PAID Portland,Oregon 97204 PORTLAND,OR PERNIITNO.1682 Ai x orf