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City Council Packet - 01/25/1988 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULARMEETING-AGENDA agenda item needs to sign on the appropriate BUSINESS AGENDA -CATV sign-up sheet(s). If no sheet is available, JANUARY 25, 1988, 5:30 P.M. ask to be recognized by the Chair at the start TIGARD CIVIC CENTER of that agenda item. Visitor's agenda items are 13125 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator. 5:30 0_ STUDY SESSION - Work session with City Center Plan Task Force Committee 7:30 1. BUSINESS MEETING: 1.1 Call To Order`and'Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please) 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without ,separate discussion.- Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes: January 11, 1988 3.2 Receive and File Departmental Monthly Reports for December, 1987: a., Community'& Administrative Services b. Community Development c. Finance d. Library e. Police 3.3 Receive and File Reports a. Bull Mountain/Walnut Study Report 3.4 Receive and File a. Audit Report Management Letter b._ Storm & Surface Water Management District, Public Officials Packet by USA (1/12/88) 3.5 Approve Final Order - SCE 87-02 Appeal Hearing - Res. No. 88-Q 4. DOOR TO DOOR SOLICITING CODE AMENDMENT - ORDINANCE NO. 88-LL 0 City Attorney , 5, PUBLIC HEARING - ZONE CHANGE ANNEXATION/7.CA 87-24 & COMPREHENSIVE PLAN AMENDMENT/CPA 87-08, M-B DEVELOPMENT INC., NPO #3 & Bull Mountain CPO Request to annex 19.15 acres into the City of Tigard; to change the zone designation from Washington County R-6 to City of Tigard R-7, and to assign the City of Tigard Medium Density Residential land use designation.* LOCATION: SW 129th and SW Bull Mountain Road (WCTM 2S1 9A Lots 1100 and 1800). 0 Public Hearing Opened o " Declarations Or Challenges 0 Summation By Community Development Staff 0 Public Testimony: Proponents, Opponents, Cross Examination o Recommendation By Community Development Staff [ 0 Council Questions Or Comments ` o Public Hearing Closed o Consideration By Council 6. SIGN CODE REVISIONS DISCUSSION C o Community Development Staff # 7. NON-AGENDA ITEMS: From Council and Staff 8. EXECUTIVE SESSION: The Tigard City Council will 90 into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. 9i ADJOURNMENT lw/2745D COUNCIL AGENDA- JANUARY 25, 1988 - PAGE 1 3 1 T I G A R D CI-TY C0 U N C I L REGULAR MEETING MINUTES - January 25,-'1988 - 5:30 P.M. 1. ROLL CALL: Present: Mayor Toni Brian; Councilors: Carolyn Eadon (arrived at 5:50 P.M.), Jerry Edwards (arrived at 5:35 P.M.), Valerie Johnson, and John Schwartz; City Staff: Steve Crew, Legal Counsel (arrived at 7:15 P.M.); Bob Jean, City ,Administrator Bill Monahan, Community Development Director; Jill Monley, Community Services Director; Liz Newton, Senior Planner; Duane Roberts, Administrative Planner (left meeting at 7:30 P,N. ); Loreen Wilson, City Recorder; and Randy Wooley, City Engineer. 2. STUDY SESSION a. Work Session' with Cid Center Plan Task Force Committee Committee members present: Stuart Cohen, Chairperson; Jolynn Ash, Michael Marr, and Chris Defferding. COUNCILOR EDWARDS ARRIVED: 5:35 PM Mayor Brian advised the "Committee that the Mayor's ;Appointment Advisory Committee had been interviewing peopleforvacancies on various boards and committees.- He "stated that Bill Monahan was going to be leaving City employment to join the Tigard business community as an attorneys. He suggested it could be beneficial to the Committee to have Bill appointed since Bill's qualifications were strong in economic development and land use planning and the fact that his new office would be in the down— town core area. The CAS Director noted that Mr.` Morley had also been interviewed by the Committee and had an excellent background noting that he had worked on architectural control 'committees in the past and was currently an internal auditor for a large corporation. Councilor Schwartz stated he was very ' impressed with both applicants and felt that they would help the Committee develop the scope of their project and plan, and market that plan. COUNCILOR EADON ARRIVED: 5:50 PM Note: The consensus of the Committee was to support the proposed appointments. Mayor Brian stated these would be considered at the 2/1/88 Council meeting. Stuart Cohen distributed the Committee's vision for the future. He noted that the major unifying feature would be the image of "City in the Park." That image would have its centerpiece in Fanno Creek Park. He also rioted to facilitate the economic revival in the downtown area that the Vision foresees improved access to downtown within the area and a newly developed grid ' system of streets to increase frontage sites and improve traffic i circulation. He stated that the Vision statement also foresees the preservation and restoration of the downtown's few remaining buildings of his'Xrical significance and co—existing with the historical buildings, newer attractive buildings set flush with the street to creave a' sense.of enclosure and place. ! Page i — COUNCIL MINUTES — JANUARY 2.5, 1988 Chairman Cohen continuedby `advising Council that Hobson and Associates would be conducting a market study for the Central Business District (CBD) area.- lie also noted that at the last Committee meeting, 1/20/88, various financing options were presented by the City Administrator. The Committee as a whole noted concern regarding the ambitious timeframe and workplan with a ballot measure planned for the September 20, 1988 election. Committee members advised Council thatthey were willing to make the time commitment necessary to meet a number of times each week to accomplish the task by 9/20/88. Some of the areas that were of concern to the Committee were as follows; (11) the need for transportation expert' for professional input to solve some of the problems in developing a viable Transporta- tion Plan working in conjunction with the market study consultant; S?� financial consultant to address the most feasible way to finance the development and assist with the strategy plan for marketing the proposal; a parks planner professional expertise was needed to assist in the formalization of the Fanno Creek Park Plan; and Jq A marketing consultant to ,outline market segments of relevance andpossibleactions to enhance the market. Lengthy discussion followed with the Council, Committee and staff members regarding the coordination' of these efforts between various taxing entities and different City committees. After, ` discussing the need for the various consultants to develop the plan under, the light timeframe, City Administrator and Council discussed ways todevelop different phases or scopes of work and component parts of the plans. I Consensus of Council was to develop enough of a brief outline on the Park Plan components to get the City Center Plan Task Force Committee the information they needed to develop their marketing plan. Council also noted that Phase 2 of the Fanno Creek Park Plan would be to hire someone in the future to develop the finer detailed plan. Again,- lengthy discussion followed regarding the timeline of the City Center Plan, the Park Plan, the Transportation Plan, and the Economic or Market Analysis Plan and how those would all. fit together. Transportation and traffic analysis was discussed at 1 some length with consensus of Council to hire a consultant now. City Engineer noted that the cost would be $30,000-$40,000. f City Administrator talked about the financial feasibility element ! of the Downtown Plan. He recommended this be conducted in a two-phase process. f Phase 1 would be to work with the Committee and take the l concepts and theories and develop a ballpark figure for the project and to develop an exhaustive reality list of different financing possibilities. He noted that this would be about F one-third of the total scope of work and would run about $10,000. f Page 2 - COUNCIL MINUTES - ;JANUARY 25, 1988 k gam Phase 2 of this 'project, after the basic Plan was done, would be to plug in actual dollar 'amounts and decide what should be presented to the voters. City Administrator suggested L.yle Stewart be. hired for; this job since he was the consultant that did an exhaustive analysis- in 1983 on the original Downtown plan. After further discussion between all members at the work session, the consensus was of Council was to: authorize staff- to hire a transportation consultant now; M change the election date from 9/88 to 3/89 for the financing question to be presented to the voters; and M integrate the downtown needs with overall Transportation and Park Plans at this time with the financing feasibility analysis to be postponed a short while. Council further directed Liz Newton andCurtisSpaan of -City staff be responsible for developing the initial Phase 1 plan for, the downtown Fanno Creek Park area. Mayor and Council expressed their appreciation to the City Center Plan Task Force Committee for their great efforts to date. b. Bull Mountain/Walnut Study Draft --City Administrator requested -City Council comment back on the draft. He stated that there would be a meeting in February ;for- NPO #3 and CPO #h and he hoped to have this report an final draft for that meeting. C. Grant/Walnut Intersection — City Engineer- submitted a memorandum , regarding the intersection rioting that there were citizens_ in the area circulating a petition to ask Council to install safety improvements at that intersection. City Engineer stated there were basically three'ways to alleviate the problem: codes enforcement with visibility and signage being addressed - he rioted this had already been done by the City; spend the money to change the configuration of the intersection --this would be done through the CIP; and LID formation process — this would be faster than relying on the intersection to come up for remodel through the CIP schedule. d. June City Council Workshop- City Administrator discussed the timing and location of said workshop. Council and Administrator will discuss later and look at a June or July date. e. City News:etter Review — City Administrator requested the newsletter for February be reviewed and returned to Marcha Hunt by Wednesday afternoon. LEGAL COUNSEL. ARRIVED: 7:15 PM f. 129th Avenue Annexation Public Hearing — City Administrator and Senior Planner Newton gave a synopsis of the issues Council would r be reviewing during their Public Hearing on the issue later during the meeting. The City Administrator laid out options Council had following the Public Hearing process: Page 3 - COUNCIL MINUTES — JANUARY 25, 1988 to not forward the anncxation request to the Boundary Commission; or M-forward the annexation to the Boundary Commission bringing it into the City in conformance with the UPAA agreement at an R-7 zone density level. He stated Council could initiate a Compre— hensive Plan Amendment one year after annexation if that was deemed appropriate by Council. RECESS: 7:30 PM ADMINISTRATIVE PLANNER ROBERTS LEFT MEETING 7:30 PM RECONVENE: 7:35 PM 3. CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS a. City Administrator recommended pulling Agenda Item 3.5 for separate discussion. b. Mayor Brian requested that a resolution be read in its entirety into the record which recognized the Community Development Director, Bill Monahan, for his service to the City of 'Tigard. Mayor Brian stated that: this would be Mr. Monahan's last meeting prior to his leaving the City's service, c. RESOLUTION NO. 88-09 -- A RESOLUTION HONORING AND COMMENDING WILLIAM A. MONAHAN FOR HIS 5-1/2 YEARS OF SERVICE TO THE TIGARD COMMUNITY. d. Motion to _approve by, Councilor- Eadon, seconded by Councilor Johnson' Approvedbyunanimous vote of Council present. e. Mayor Brian and Council presented the resolution to Bill Monahan. Mayor Brian rioted that Bill Monahan had prof es-- sionalized land use development in Tigard making the transition from the 70's into the 80's with a solid basis for the 90's. 4. VISITOR'S AGENDA — No one appeared to speak. 5. CONSENT' AGENDA 5.1 Approve Council Minutes: January 11, 1988 5.2 Receive and File Departmental Monthly Reports for December, 1987: a. Community & Administrative Services b. Community Development c. Finance d. Library e. Police 5.3 Receive and File Reports a. Bull Mountain/Walnut Study Report 5.4 Receive and File a. Audit Report Management Letter b. Storm & Surface Water Management District, Public Officials Packet by USA (1/12/88) 5.5 Approve Final Order — SCE 87--02 Appeal Hearing — Res. No. 88— Page 4 - COUNCIL MINUTES - JANUARY 25, 1988 a. Motion by 'Councilor Johnson, seconded by Councilor Eadon to approve consent agenda with, item ,5 being removed for discussion. Approved by unanimous vote of Council present, q_ b. RESOLUTION NO. 88-10 A RESOLUTION ADOPTING FINDINGS AND CONCLUSIONS OF AN APPEAL. OF' FINAL. ORDER 87-12 PC AND TO AMEND THE PLANNING COMMISSION DECISION OF APPROVAL OF SCE 87•--02 (LOCKHART - FORESS_SIGN CO. MICROAGE COMPUTERS). C. Mayor Brian suggested a revision to Section 2 of the 'resolution to add the words "aridvisibility limitations" three words prior to the end of Section 2 d, Motion by Councilor Johnsen, seconded by Councilor Schwartz to approve Resolution No, 88-10 as amended. Motion approved by 4-1 majority vote of Council present. Councilor Eadon voting nay. 6. DOOR-TO-DOOR SOLICITING CODE AMENDMENT US Supreme Court case which declared a. Legal Counsel synopsized the "Green River" ordinances to be unconstitutional on a 'freedom of speech issue. Henotedthat Green River ordinances would riot stand the scrutiny by any court at this point though the US - Supreme Court did allow some regulation of soliciting by establishing "hours that soliciting could be allowed, Legal Counsel " recommended that the Council adopt an ordinance which would repeal the current Green River section of the TMC:. He further recommended amending the section_ of the Code regarding criminal trespass ,to not allow door-to-door solicitation where a sign is displayed stating it is prohibited. The ordinance would only allow door-to-door solicitation on privately owned_premises between the hours of 8 AM and 9 PM if not posted. b. ORDINANCE N0. 88`01 - AN ORDINANCE REPEALING TMG 7.32.090, THE CITY`S "GREEN RIVER ORDINANCE," AND AMENDING TMC 7.24.120, THE CRIMINAL TRESPASS ORDINANCE, TO INCLUDE CERTAIN DOOR-TO--DO01R ACTIVITIES. C. Motion by Councilor Schwartz, seconded by Councilor Johnson to adopt. Approved by unanimous vote of Council present. d. Councilor Eadon rioted her discomfort with the issue, however, stated that it seemed to be the best policy for Tigard now. 7. PUBLIC HEARING - ZONE CHANGE ANNEXATION/ZCA 87-24 & COMPREHENSIVE PLAN AMENDMENT/CPA 87-08, M-B DEVELOPMENT INC., NPO #3 & CPO #4 Request to annex 19,15 acres into the City of Tigard; to change the zone designation from Washington County R-6 to City of Tigard R-7, and to assign the City of Tigard Medium Density Residential land use designation,' LOCATION; SW 129th and SW Bull Mountain Road ,(WCTM 2S1 9A lots 1100 and 1800). Page 5 - COUNCIL MINUTES - JANUARY 25, 1988 a. Public hearing opened. b. No declarations or challenges were received from Council. a ; C. Senior ,Planner Newton synopsized the annexation request noting that petition forms had been received and signed by 100 percent of the property owners. she also noted that there was a lot which- was : not included in the annexation request which was surrounded' by annexation proposed land except for a five-foot strip which will not create an island. Senior Planner Newton advised Council the request to annex was to support development of the land. She recommended that the zone _change application requesting the City of Tigard R-7 zoning be approved since that j was the closest comparable City zone designation to the County's E R-6, both zones have a minimum lot -size of 5,000 square feet. Senior• Planner Newton also noted , the Urban Planning Area Agreement with Washington County -requires that the City assign the zone designation which mostly closely' conforms to the County's upon annexation in the area of interest. l Councilor Edwards requested Senior• Planner Newton synopsize the difference between Washington ' County R--6 zoning and City` of- Tigard R-7. Senior Planner• Newton noted that both zone designations had a minimum lot size of 5,000 square feet and that , setbacks, building -heights, widths and depths of the lots were basically the same. She noted where there was difference that the City was slightly more restrictive. d. Public Testimony: PROPONENTS o Mr. John DeJong, 8835 SW Canyon Cane, Suite #405,_ Portland, Oregon 97225. Mr. DeJong stated he represented M-B Development and had earnest money on the lot which was just north of the p proposed annexation area. He stated that the lot was currently within the City limits of Tigard. He advised Council that there were tentative plans prepared with lots in excess of 7,500 square feet for detached single family residential homes on the annexation site. He 'advised Council there was a possibility closer to 121st and Gaarde of some single family attached units, however, stressed the fact that none would be placed in the annexation area currently being considered. OPPONENTS o Bev Froude, CPO #4 Chair, 12200 SW Buil Mountain Road, stated she was not an opponent to the annexation request but but the timing and requested a delay until the City and CPO had a chance to hold a meeting to get some of the major transportation issues resolved in that area. She stated this annexation proposal was in a very dangerous curve area of Bull Mountain Road. She noted that there was a larger transportation issue than just the annexation request but that this was an area where a proposed street may come through from Walnut and 135th as a major north-south route in the western part of the City. E Page 6 - COUNCIL. MINUTES - JANUARY 25, 1988 Comments were made by Council and staff members regarding whether• or• not the City had the authority to hold up development plans and annexation requests until .major transportation "issues were addressed in the. area. Community Development Director stated that a-land use decision must be made within 120 days after the applicant filed the request: but that the City Engineer would be working with the developer to coordinate transportation issues with the timing of the development.; City Administrator noted that the annexation only determines the jurisdiction who deals with the transportation and planning' issues. He noted that the property owners had the right to plan development of their property. He stated the issue was whether Washington County or City of Tigard would be actively participate in determining the ultimate transportation design of the area. o Bob Bledsoe, NPO #3 Chair, 11800 SW Walnut 'Street, appeared before Council to question the planning designation being changed to R-7. He suggested that County- R-6 and City R-4.5 were more closely comparable. lie stated that this was a decision that was made at the 12/14/87 NPO #3 meeting andthezone designation of R-4.5-would most closely align development with, other areas of Bull Mountain which are developed at about 3 units per acre. He suggested if R-7 was necessary to meet the UPAA agreement with the County that the property be rezoned R-7 for one year and after that City Council look at assigning'a lower density such as R-4.5 through a public hearing process. City Administrator stated that the, terminology of low density versus' medium density was deceptive,, that the R-6_ and R-7 zone designations both carried a 5,000 square foot lot minimum. The City ,of Tigard Code was more restrictive in many areas than the County Code as far• as setback requirements. He further stated that a down zoning in the Bull Mountain area to the suggested R-4.5` would be 'contrary to the LCDC approved _Comp Plan for the area. He stated that a down zoning could only occur after the area had been within the City for one year. o Dr. Robert Shallenberger, 13267 SW Bull Mountain Road, was strongly opposed to the annexation stating he felt it was ill conceived and inappropriate since the majority of the land in the Bull Mountain area was developed at 2-3 parcels per acre. He wished to maintain that density level. He also noted potential instability of soils and the drainage impact that a major development along Bull Mountain would create. He suggested that staff examine the Bull Mountain area with an eye to acquiring the land for park and wildlife refuge preservation areas. City staff and Council discussed the ASC Plan regarding wildlife/ park locations in the Bull Mountain CPO area. City Administrator advised that the County had not designated any areas specifically for parkland. Further, he stated that the Tigard Park Board hadn't identified a passive park (natural area) or an active park (developed and maintained) for this area. Page 7 - COUNCIL MINUTES - JANUARY 25, 1988 o Dave Klingele, 12900 SW 132nd Avenue, stated he could not support the R-7 zoning and requested an R-4.5 to maintain the same density as other areas along the north side of the Bull Mountain area. ' He further expressed concerns regarding; the traffic and drainage impact from Bull Mountain to 132nd and Gaarde. The City Administrator 'advised Mr. Klingele that at this point the City Council could riot make a modification to the adopted land use plan for that area. He suggested that CPO #4 could initiate a plan amendment to the County or they could encourage initiation by the citizens one year after the area was annexed into the City should density still be a concern. 0 James Rippey, 13271 SW Bull Mountain Road, stated that he had built his home over 22 years ago and that the lots were zoned at that time one acre in size. He stated he was not objecting to the annexation of the land but opposed to the development with lot sizes in excess of one dwelling unit .per acre. o Connie Hawes, 13255 SW Bull Mountain Road, questioned what the difference 'would be if the 'land was annexed and placed under the City of Tigard's jurisdiction' versus Washington County, Council andCityAdministrator stated the level of service , given was different, that Washington County would be providing rural County services; the City provided urban level services. City Administrator• further• stated that it was the policy of the Council to respond to annexation requests and that the networking of the Transportation Plan was a concern to the Council and staff. Ms. Hawes stated her- concern that: the transportation issues be resolved and wildlife areas be preserved. o David Prange, 101 SW Main Street, Portland, representing Michael Zusman. Mr. Prange noted that Michael Zusman who was the owner of 'the parcel that was almost totally surrounded by the area proposed for• annexation. He stated that Mr. Zusman had a number of concerns regarding: 1) buffer areas around his property; 2) the transportation impact and transportation needs of the area; and 3) that since the UPAA indicates that lands annexed should be zoned to the nearest City classification, he suggested Council could condition the zone change to be identical to the County R-6 zone designation rather than the R-7. Mr. Prange then noted that though his client's property was not technically an island that it came very close. He questioned what the intent of development was and rioted concern that his client may be forced to annex, Mayor Brian stated that the Council's intent was not: to force annexation upon Mr. Zusman. If the property owners, however, that owned the acreage under consideration at this point chose to take this time to develop their land that they did have the right to do so. City Administrator also noted that the City of Tigard legally could not force any annexation of the Zusman property since it was not totally surrounded and, again, reiterated that the City Council's policy was to respond to annexation requests. page 8 COUNCIL MINUTES JANUARY 25, 1988 o William Stebbins, '13273 SW Bull Mountain Road, requested that the Council table any action until the Council could review the lay of the land by a sight visit and he further requested Council not take any action ;in the Bull Mountain area that would support u development that increased density. o Leah 7-ednik, 13995 SW Bull'Mountain Road,_ noted she was speaking for she and her sister, Mary. She stated she did riot oppose annexation. She further stated that Bev 'Froude did not have, CPO Ws authority to officially request 3.5 units per acre as a' maximum development on Bull Mountain. She, stated that property owners should have the right to develop their, land. Ms. ' Zednik also noted that since septic tanks were no longer allowed in a development and that annexation would have to occur to obtain sewer for development. o Bob Bledsoe, NPO #3 Chairman, suggested that Council assign an R--4.5 or 3.5 with 5,000 square foot lots to be allowed for one year. REBUTTAL 0 John DeJong requested Council approve the annexation and, Comp Plan amendment for the property. He stated, development plans were proposed to be submitted addressing the ' transportation concerns, preservation of:park and natural dr•ainageways, with lot sizes from 7,000-10,000 square feet. ; Lengthy discussion followed between Council and staff noting the differences and the similarities between the County & City zoning. e. Senior Planner Newton recommended approval of the annexation request and suggested Council forward that to the Boundary Review Commission and recommended approval of the ordinance to assign the plan designation upon annexation of the land. f. Public Hearing closed. r g. Councilor Eadon questioned whether the annexation and the j assignment of the Comprehensive Plan Designation could be considered as separate. Legal Counsel stated that the Council did have discretion to annex property but the Code allowed no discretion as to what zone to assign. The Land Use Plan read very clearly that the closest comparable City zone must be assigned. Legal Counsel further stated that the lot size for R-•6 and R-7 were the same, the title references were different. However, going to the underlying Code provisions it was evident that the minimum lot size was 5,000 square feet. Councilor Eadon then state she could support the annexation request noting that the developer should have the right to annex and develop property as he desired within the constraints of the law. She noted that the Planning process would be completed and that the annexation was simply to decide which jurisdiction should implement the planning process for the development. { Page 9 COUNCIL MINUTES - JANUARY 25, 1980 Councilor• Schwartz stated he was nest in favor of an aggressive annexation plan but would support a property owner's right to request annexation to the City and to schedule timing for development. He suggested adjacent property owners always had the right to purchase land to keep it from development to preserve older trees and buffering around their property, h. RESOLUTION NO. 88-11 A RESOLUTION INITIATING ANNEXATION TO THE CITY OF TIGARD OF THE 'TERRITORY OUTLINED IN EXHIBIT "A" AND DESCRIBED IN EXHIBIT "B" ATTACHED (M•-B DEVELOPMENT ZCA 87-24). i. Motion by Councilor, Schwartz, seconded by Councilor, Johnson to approve. j. Councilor Johnson stated she supported Councilor Schwartz's comments. She shared concerns with the citizens regarding the rate of growth in the area and agreed that the transportation element was critical. She stated that the County, CPO 44, the City and NPO #3 would need to work together to come .up with a design that was adequate to address the transportation, drainage, :density, and park or public 'land, preservation issues. She also noted that she supported the property owner's right to develop and annex and that the Council must support the UPAA agreement which requires area that is annexed to be zoned the most closely comparable zone to the County's. She stated that if the property was undeveloped in one year that the Council could look at some sort of zone or,Comprehensive Plan change should citizens request that. She stated her support of the annexation and a study of transportation concerns. ` k. Councilor Edwards agreed with Council's comments. He stated that the property owners do have the right to develop and then the citizens have elected City' Council and appointed Planning Commissioners to make sure' development- meets the surrounding blend of residential properties. He stated that he would rather have some control over development in that area since it would definitely impact the City and he would favor annexation at this time and he would vote favorably on the annexation request. He stated that Council would be paying close attention to the development proposals and that the testimony from every citizen had been noted for future use in looking at area concerns, 1. Councilor Eadon assured the citizens that the Council had set transportation as its major goal for the year and that they had committed to that goal collectively and as individuals. She further stated that the annexation action would not compromise the goal. She advised that the City was unable to rezone with the annexation request and needed to go to the closest comparable zone which, looking at the minimum lot size of 5,000 square feet, would be R-7. She further stated that the City was seeing market driven development and that projects were coming in at 7,000- 10,000 square foot lots because that was the market for the Bull Mountain area, She again supported the property owner's right to choose the timing of the annexation and development. page 10 - COUNCIL MINUTES - JANUARY 25, 1900 M. Mayor Brian stated that he underscored the need for the NPO and CPO to work together to develop a transportation plan so that the development could be built without interfering with the over-all transportation needs of the City. n. The motion to adopt Resolution No. 88-11 was passed by unanimous vote of Council present. o. ORDINANCE N0, 88-02 AN ORDINANCE. ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A ZONE CH 0,G! AND PLAN AMENDMENT (ZCA 87-24)(M-6 DEVELOPMENT) AND DECLARING AN EFFEC'T'IVE DATE. P. Motion by Councilor Johnson, seconded by Councilor Eadon to adopt. Approved by unanimous vote of Council present. RECESS: 9:47 PM RECONVENE: 9:58 PM 8. SIGN CODE REVISIONS DISCUSSION a. Senior Planner Liden discussed the proposed changes of the Sign Code with the City Council. He noted that staff and Legal Counsel were still checking for consistency between zones attempting to make the content requirements for signs "content — neutral" noting that a new mini-variance criteria was proposed for new signs and existing non•-conforming signs along with;permit requirement and a provision to allow one balloon and one banner upon the initial opening of a business. Senior Planner Liden stated that the Planning commission had reviewed the packet the thirdweek' in January and expressed their concerns to staff. After further discussion, Councilor- Johnson stated she was concerned with the Code streamlining, the changes were too much to assimilate. Councilor Schwartz questioned how the proposed Sign Code change compared to surrounding jurisdictions. Senior Planner Liden stated that there were a variety of sign codes in the surrounding jurisdictions, that Multnomah County and City of Portland codes most closely compared to this revision since their code required "content •- neutral" to be consistent with recent court cases, b. Councilor Eadon stated that she was concerned with the balloon or banner being used only for initial opening of the business. She stated she thought from recent Council actions that Council direction had been to include that as a temporary sign too. Councilor Eadon also expressed her concern regarding vehicles parked along the highway with signs on them. Her concern was to modify, the Code to limit the intent to disallow large cloth or paper banners on trucks, however, to allow the normal parking of business vehicles in front of their business location. C. Mayor Brian noted on Page 26 of the 'draft [Subsection C(1)(B)l that the reference to 70 square feet for a maximum square footage of a sign should perhaps be increased to 72 square feet since Paine 11 COUNCIL MINUTES JANUARY 25,_1988 that was 'a more standard size of sheet metal and lumber, Senior Planner Liden-"stated his concern with the change in that it would require the inventory of commercial signs to be redone. j d. Councilor Edwards questioned whether adopting a Ciel; of Portland criteria for signs would meet the constitutionality challenge posed by recent court decisions. Legal Counsel Crew stated that the Federal and State decisions both required sign codes to be E content - :neutral, even ; to 'distinguishing between commercial versus non—commercial use, Legal Counsel stated he was reviewing F' the ordinance and working with staff regarding this issuer € e, Larry Bissett, 2004 NW Irving, Portland, said he was representing € the owners of the property at Greenburg Road and 99W; The . Goodyear Tire"Center, ;The Oregon Bank and Tigard ,Medical Clinic. € He highlighted the history of the development and the conditions of the property owners and stated he was concerned regarding the size of the signs available for them. He also stated he was concerned that signs should be visible from both streets since the properties front on two major streets in the City. f. Council expressed concerns regarding freeway signs. Consensus of € Council after_lengthy discussion was to limit the size and height of freeway signs with some setback requirements or a requirement { that the property have freeway frontage. t. g. Another area of discussion was the CN/CP zone and assigning requirements in those zones Consensus of Council was to increase the thirty square foot total as it now stands in the _ Code to more square footage. They requested staff to recommend what that might be. € h, Bob Jean submitted a sign code amendment procedure outline which had been developed by Deborah Stuart in the Planning Depi�trtment. He advised Council that this would be the process to take care of f' the non—conforming signs civil infraction violations. RECESS: 10:44 PM RECONVENE: 10:48 PM 9. EXECUTIVE SESSION: The Tigard City Council went into Executive � Session at 10:58 PM under the provisions of ORS 192,660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current i and pending litigation issues. ! i' 10. ADJOURNMENT: 11:23 PM a I��'��1 �CI i Approved. by the Tigard City Council on , 1988. ATTEST: ,ity Recorder — City of Tigard Mayor - City of Tigard j LW/3213D € Page 12 COUNCIL MINUTES - JANUARY 25, 1900 �. TIMES PUBLISHING COMPANY Legal P.O.BOX 370Notice PHONE(503)664.0360 BEA VERTON,OREGON 97075 ARK Legal Notice Advertising RECt:161E® ® ❑ Tearsheet Notice J" 2 21988 ❑ Duplicate Affidavit 3 ,:ARD OV AFFIDAVIT OF PUBLICATION SPATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. being first duly sworn,depose and say that I am the Advertising Director,or his principal clerk,of the 1 a newspaper of general circulate as defined in ORS 193.010 and 193.020;published at � in the of aid county and state;that the c _ t a printed copy of which is hereto nne&d,was published the entire issue of said newspaper for____s_`.�—successive and consecutive in the following issues: �t cvtl Subscnped a+t�+ o before me the - otary Pubisc far Orogon , �" Sr FP�Jt3 c< !� �t .. my Comsjassion'Expires Y AFFIDAVIT � he..�'�xS^" i x' 4 t fj�yy�yIyyL`�itr)Er �� f TIMES PUBLISHING COMPANY P.O.BOX 370 PHONE(503)684.0360 Notice BEAVERTON,OREGON 97075- RECEIVED Legal Notice Advertising �� ad ❑ Tearsheet Notice J� 19 �9�� ®raoY�. �� ® ❑ Duplicate Affidavit AFFIDAVIT OF PUBLICATION—' " STATE OF OREGON, COUNTY QF WASHINGTON, )ss' .being first duly sworn, depose and say that I am the Advertising Director,or his principal clerk,of the "-T!q, M1 a newspaper of general circulation as defined in ORS 193.010 and 193.020;published at ' =5�' in the al,W%d county and state;that the y f?� xc r•1t5 i�C a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for successive and consecutive in the following issues: I - J 1 \Ct 1% Subscribed sw o before me this , • r� Notary Public for Oregon ; Fairy' •`^- �" �° ( Y `��-a + e f "v,'titie i , mg epptly(�//OIte1191{bds3n Es'tp�re p 4.LI 8 W �i � tv4 x r Ss } e d t��i.. 3 WF�i®�1�3! yx � Si�.��_.,Sd a'C v a j pd � r t� a' Si.; t 1"`�� n N 9 yep Saz ,', rf `Fk k lis 3' Y'$ "F if rf'I b is 10,z h avllt becea a r tn�1 +r tt � a uhto �t �4 171 i[olf " c 411 '�1r€ t, I �t� �1 tr1¢mayittusrh � dotY of aa �8i &f ' A31tesl�', + �. bgltto ds90 e �lb N ,may W . k CITY OF TIGARD,'OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed 121-di,'ao c e A/,)5_ ff-02 STATE OF OREGON ) County ofWashington ) ss City of Tigard ) I, 62NA( . KWWmw being first duly sworn, on oath, depose and say: That I posted in thfollowing p b}ic and conspicuous places, a copy of Ordinance'Number(s)_ -%UQ1 , I.`b 'OL I.Q. were adopted at the Council Meeting dated 2-S*- copy(s) of said ordinance(s) being hereto attached andy rid eference made' a part hereof, on the 2-1"day of 1987. 1. Tigard Civic Center, 13125 S.W. Hall Blvd., Tigard, Oregon. 2. U.S. National Bank, Corner of Main and Scoffins, Tigard, Oregon 4 3. Safeway Store, Tigard Plaza, S.W. Hall Blvd., Tigard, Oregon Subscribed,and sworn to before me this day of - 19W. b ary Public for 0 egon My Commission Expires: E' w CITY OF TIGARD, OREGON ORDINANCE NO. 8s-O f._ AN ORDINANCE REPEALING TMC 7.32.090, THE CITY'S "GREEN RIVER ORDINANCE," AND AMENDING TMC 7.24.120, THE CRIMINAL- TRESPASS ORDINANCE, TO INCLUDE CERTAIN DOOR-TO-DOOR ACTIVI-CIE..;. WHEREAS, the'Oregon Court of Appeals has ,found a "Green River" ordinance similar to the City of Tigard's comparable ordinance unconstitutional because it regulated commercial and noncommercial speech differently on the basisof content, and WHEREAS, the City Council finds that both the purposes of law enforcementand; the protection of its residents from undue annoyance would be served by imposing reasonable - restrictions`on door-to-door solicitation and canvassing, commercial and noncommercial, THE CITY OF TIGARD;ORDAINS AS FOLLOWS: Section 1: Tigard Municipal Code 7.32.090 is repealed. Section 2: Tigard Municipal Code 7.24.120(4) is amended to read as follows: "Open to the public" means premises which by their physical nature, function, custom, usage, notice or lack thereof or othercircumstances at the time would cause a reasonable person to believe that no permission to ; enter or remain is required. Privately- owned premises displaying a sign prohibiting door-to-door solicitation or canvassing are 'not open to - the � up blic_. Privately owned "premises are not open to the public, including ' IL door-to-door solicitors and canvassers between 9:00 p.m. and 8:00 a.m. PASSED: By vote of all Council members present after being read by number and title only, this day of 1988. r en R. Wilson, City Recorder APPROVED: This day of 1988. Ccs-,•, b..�.�,.,, Thomas M. Brian, Mayor Appr v d as to form: City Attorney Date % (. •n/2686D ORDINANCE NO, 88-Qtl Page 1 ": I CITY OF TIGARD, OREGON ORDINANCE NO. 89-6-2-- AN ORDINANCE ADOPTINGFINDINGS AND CONCLUSIONS TO APPROVE A ZONE CHANGE AND PLAN AMENDMENT QCA'87-24) (M-B DEVELOPMENT) AND DECLARING AN EFFECTIVE`DATE. WHEREAS, on December- 9, 1987, M-•B DEVELOPMENT fileda request to annex land into the ' City of Tigard; and WHEREAS, the City Council a p it held public hearing on `January 25, 1988, to consider the `. annexation request and to consider zoning designations for the property; and s WHEREAS, on January 25, 1988, the City Council approved .a resolution forwarding the annexationto the Portland Metropolitan Area Local Government Boundary Commission; and WHEREAS, the zoning district and plan designations recommended by the Planning staff as set forth in Section 1 below are those which conform to those designations assigned to the properties on the Bull Mountain Community Plan Map adopted by Washington County. THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1: The recommendation of the Planning staff as forth below is consistent with the City's Comprehensive Plan Land Use Map, Policy 10:3.1 of the City's Comprehensive Plan and Section B.1.4.d of the Urban Planning Area Agreement with Washington County. Tax Map/Tax Lot Number Current Zoning Proposed Zoning 2S1 9A 1100 Wash. Co. R•-6 City of Tigard R-7 „ 2S1 9A 1800 Wash. Co. R-6 City of Tigard R-7 Current Plan Designation Proposed Plan Designation 2S1 9A 1100 Washington County Residential Medium Density Residential 6 units per acre 2S1 9A 1800 Washington County Residential Medium Density Residential 6 units per acre Section 2: This ordinance shall become effective upon filing of the annexation final order with the office of the Secretary of State. PASSED: By hnaLLS vote of all Council members present after being read by number and title only, this day of January, 1988. preen R. Wilson, City Recorder APPROVED: This ` _ day of 1988. Thomas M. Brian, Mayor Appr, as4o` form: City Aft rney Date ht/27�� ORDINANCE NO, 8 - :. Page 1 n j �U G1J �pSSi SY1 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: January 25, 1988 >DATE SUBMITTED: -January 19, 1988 ISSUE/AGENDA TITLE: _S�t _Center PREVIOUS ACTION: Last;Workshop .__ Plan Task Force Workshop was held in September 1987 PREPARED BY: Elizabeth Newton DEPT HEAD OKf'f�/'�CITY ADMIN OK REQUESTED BY POLICY ISSUE Workshop with the City Center Plan Task Force. INFORMATION SUMMARY The City Council on January 18, 1988 approved a contract with Hobson and Associatesto conduct a market study for the CBD area. At the January 25, 1988 workshop the Task Force would like to discuss the status and schedule of the market study with the Council as well as possible methods for financing future improvements in the downtown. ALTERNATIVES CONSIDERED 1.) Modify topics to be discussed with the Task Force. 2.) Discuss the scope and schedule for the market study and potential financing methods for future improvements with the Task Force. FISCAL IMPACT SUGGESTED ACTION Discuss the scope and schedule for the market study and potential financing methods for future improvements with the Task Force. �a i S+uCIJ ScFsion MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor, & CityCouncil. January 2.2, 1988 FROM: Bob Jean, City Administrator SUBJECT: City Center Plan Task Force I met Thursday, January 21, with the City Center Plan Task Force to review timelines and finance issues. The Committee is now fully realizing the time crunch they face, but they feel i they can stay on -schedule with some help from Council.' Specifically, they i need technical information as follows: o Marketing Feasibility (progress material by mid—March and final in April) authorized and underway. (i , o Fanno Creek Park Plan. — consultant report: by April.. o Transportation System — consultant report by April. ; . o Financial Options and Feasibility ' Analysis -' consultant report: by #� April or May. If all of these elements come together around the Committee's design work, � then a _workshop with Council could be scheduled for April 25, 1988. That allows the Committee to make final revisions and develop a draft: plan in May and June. The Committee would then meet with Council at a June workshop if a redevelopment finance election is needed in September,. 4 On finance issues, we discussed the need for a two-part report. First, we need to review all of the financial options currently available for Downtown Redevelopment. Then, if we are to stay on schedule for the possible use of redevelopment finance through a tax increment program, we. must have a feasibility report. f cw/2854D f , MIMI r i rt FINANCIAL MANAGEMENT e lii DyingBy George Dengler nable to adapt to changing social and economic condi- opportunities both as they exist in the present and as they are tions, countless downtown areas have deteriorated. Re- projected for some future time. Since major changes in cco tailers and other businesses have deserted downtown for noetic conditions, population projections or other basic input modern suburban facilities.Landlords,seeing tenants leave in factors can invalidate a study,the analysis should be updated droves and property values decline,spend less for maintenance on a regular basis and adjustments made to reflect changing' jd or abandon these buildings altogether. conditions. This process of functional decline among downtown districts Marketing strategy depends on the kinds of development will continue in each individual municipality until the major recommended in the market study, the types of developers the economic sectors of the area realize a community is only as community wishes to attract downtown,and to whom the par strong as its heart. cels of land may be sold, such as end users or wholesalers. Oncc a community decides to restore a sense of focus to its Therefore,a presentation to a prospective department-store re- downtown, the first step is to establish a viable urban-devel- developer would differ considerably from a presentation to in opment program. A successful program rests on three pillars: entrepreneurial developer after the department store has been land uses and programs necessary and acceptablq to the com- sited. munity must be identified; market and financial-feasibility After the redevelopment plan'is approved and receives coni- studies must be formulated to attract private developers to the munity approval, the urban-development organization should area; and the public sector begin implementation int- must be able to fund both -inmediately before the p( the redevelopment plan and becomes outdated. Every the capital improvements -Springfield Plan Gets R69U S .-' community wants to see necessary to support the >. tangible results that'im- project• my a;dozen years ago,down2ovm.Springfield,Mass., prove the environment and The first step in the ur- was nearly abandoned. A private partner,called generate new revenues. ban-development process Spingfield Central,was foiineil'to help revitalize the Selling the downtown rc occurs when public offi- area `.The city and the_privaite seetor are-equal partners in vitalization to private cials and community lead r"bnildtng Springfield's futwe;';,Says:Mayor Richard-Neal. ' investors is critical to the ers actively work toward ,"lrhtspartgershtp is our inost valt.able:deNetppaient400L" plan's success. A market f establishing a consensus ofA master pian wa3 pubhslied an 1918 and-..the results have able package is one offer- community needs and de been positive�leTearly 5,040;people `'`double the number 10 ing the developer'a return sires., The municipality years ago:;-Lve-downtown by choice.The employment base better than or equal to should create a community- is expanding,wtth.22,Otm-peoplenow working downtown. other investment alterna- development organization Nearly=l-million`square'feet.of prime office space has been tives. managed by an experienced added. Since time is extremch administrator. Frequently, The arts also have been revitalized;with.plays,exhibits, important to the developer, a citizens advisory commit symphony performances,rock concc ts,and festivals attract- a premature offering, in- tee, representing govern tind ;ing hrpds of:•thousands of:tree rastdents'to'the central volving long delays before ment, businesses, civic •;business district.This month;Spnngfeld will present its new construction can be cont- groups and the genera! ;.masterplan for the coming decade a; O picked, does not constitute public, is appointed. The a marketable package. planning team then devises Similarly, plans requiring a development strategy, the redeveloper to make outlining goals and objectives and establishing priorities for re- costly improvements, such as large public areas or casements .development. for public walkways,are not readily marketable. _ In order to create an economically sound downtown plan, A sound plan requires a detailed financial analysis. Identify justifying both public and private investment, the planners those costs that can be passed to the developer reasonably, must consider the function of the downtown area as it pres- without destroying the financial incentives for investuew.wid ently exists and its future function.The economic impact of the those that should be supplied at public cost as prerequisites to plan also must be determined.These considerations include:the private development.- economic feasibility of the proposed development; the effects If planning and packaging proceed on an orderly basis,nut- of the proposed changes on governmental budgets for capital jor stumbling blocks can be eliminated.Through involving the costs,tax revenues and expenses;the effects of the plan on ex- community,accepting the realities of the marketplace,provid- isting downtown renters and customers; the availability of ing sound investment opportunities for developers,and pro- public and private sources of financing;and the potential for viding community funding for necessary improvements,public the project to improve the investment climate for the down- officials can set the stage for a successful redevelopment pro- town area and the community as a whole. gram. Without these ingredients, an urban-reviudization phut Several years usually pass from the time planning begins un- is likely to slide into an abyss of frustration,delay and botched til new development is completed.Since market conditions may projects. change during this period, redevelopment plans must be flexi-ble so they can be adapted readily to new circumstances.Suc- cessful redevelopment plans are based on sound marketing strategies and are designed to capitalize on market opportune- George Dengler is vice president ojllmnnter,Siler.George ties. Associates and based in the firm's Fort Lauderdale.Ha., The economic or market-feasibility study identifies market office.16 American City&County/January 1950 1. l -4- yy i to a 73 1 :t, t Ft x, A e r t i ' ,+t ;r[t t i ;-..r Snt Sii F' 5 41 T }�Sri c x�uF pr_ r' t u' ^ads 7 ti .T f { t t t o All �r !�r��4%r�� t�uunalt►r,u►m�lr �nnrul�Ili[� ,`��/ �1\Cksm 'I/IA�.�I Ra, �►_i."11 �►l�yr� r ,asX�/��■��ti 5 S' Y r fr /��, _�� a al�.� 1 ... dillIr ' �1 •; IF �;` ? . ..- `- t h �r77, 06, � ,; 7 �Y �Y { x�:� �..��3 .. `� �f�� ♦�� t h�ray. �yF� R" fir.:. �s�� I:i� • ay ►�� t��[n"" �Jtl I�IIt F Il 7i er -. a .' - ■rte 7 k'C� 6, �`4 �■■■■■■""0. h 1 R: � S,cv"' ,J �._ x M �. 'r" l ,;t 'w €1 t %1 / J ■+:.li !■ ■tt Si�tr 1. ��k��J�ri��trJ�ItiJ1/Y � >. �, �d� ,� ,�r r �+ �j� Aa� � ��I�� q ly, 3-�+y x✓,{ a. E f 5:. ,� £..y r ..t- .. •5- r c '� �-rF° .... ti^ -.1 c [ d Ji i. !s; tyt• r FH t..t 4 rim ;s Lw # fa ite 'i,e� r t i�lt xr''` • � a � k. , :� F�. 06 wio 73 ..ax }[t �' � �r t. F� ! i 5"y oei s,S rf :fr ,*� F''-',!1 �>xf'�.'. t i -�Lt 't •ir sf �:�_��[r '" r� t�t�>� � -"b\'� I �p�� 17 �# Y S,A��s'� ��''* # ��;t♦�'t r%'c :i r� ✓t..- '� _�/ r �r { ��,} •' e�T'S } � �I�R t.i+L� Fe .[ �+� �tr`�; k kS( i Yj Yk { 4 r:: t �•i A rr * t a § + E I i INFORMATION HANDBOOK#6: L PAYING THE BILLS ON MAIN STREET; � FUNDING AND FINANCING COMMERCIAL I REVI'I'AI,IZATION p C OREGON DOWNTOWN DEVELOPMENT ASSOCIATION.. l .1 i ; I 4 f • I THE OREGON DOWNTOWN DEVELOPMENT ASSOCIATION "PAYING THE BILLS ON MAIN STREET; FUNDING AND FINANCING COMMERCIAL REVITALIZATION" INFOR- MA'1ION HANDBOOK WAS COMPILED BY LAURA LANDAUER (Summer intern, 1987), I ' UNDER THE SUPERVISION OF EXECUTIVE DIRECTOR BRIAN SCOTT. THE HAND- BOOK IS THE SIXTH IN A SERIES OF INFORMATIONAL HANDBOOKS PUBLISHED BY THE OREGON DOWNTOWN DEVELOPMENT ASSOCIATION PAYING THE SILLS ON MAIN STREET; FUNDING AND FINANCING COMMERCIAL REVITALIZATION OREGON DOWNTOWN DEVELOPMENT ASSOCIATION fir This packet is not intended.for commercial use. Materials were compiled from the following sources: Addie Granville,Government Finance Associates Conserve Neighborhoods newsletter, special edition: ° Business Ventures for Non-profits" Debbie McCabe,Council for Economic Development in Oregon Directory o8 Regional Councils in Oregon - 1937 Ed Murphy,City of Grants Pass James Hamrick, State Historic Preservation Office 1 John Greiner, IDA-ORE Planning and Development Association I Nancy Johnson, Dallas Downtown Development Association "League of Oregon Cities" brochure ODDA information handbook #3:Economic Improvement Districts Rick Craiger, Community Development Programs Ruth Scott, Association for Portland Progress Susan Kempf, Astoria Downtown Development Association Tax Increment Financing outline prepared by John Spencer and Charles Kupper Terry Edvalsen, Eastern Oregon State College "The Business of Small Business" brochure The Guide to Oregon Foundations 1 . 'FABLE OF CONTENTS Introduction........: ... .. ... ... .....p. 1 Matrix..................... ..... ... ... .. ......p. 2 Economic Improvement Districts.......:.......:.....................p. `3 **Appendix Local Improvement District............. .,....................p. 4 Tax IncrementFinancing.... ...o••P• ... 5 Service Fees......,......... .....: ... ......p. 6 Subsidy from Profitable Business... .....................p. 7 Fundraising Events... ... ,.. .,. ..:...p. 8 Memberships.........................................................P. 90 Individual Donations.......... ..• Property Donations............ ...... ....... ..............p. 11-12 Foundation 'Donations..........:.'........... .....:....,............ -13 p. Corporate Donations................................................P- 14. Community Development Block Grant.... ........>..:............. p. 15 Municiple Bonds........................... .......................p. 16 Loan Pools................................................. ......Pa ;78 Sponsorships... ........... .... ..:... Business License Sur-charge. .............:.........,:. ........p. 19 **Appendix B **Appendix C Retail 'Fees..:.............:.....:..............:........::....:...p. '20 Product Sales......::.....:....::...:::................. :.....:...p 21 Hotel/Motel Tax.....:.................: .:.....................p. `22 - Tax Credits.... ... .:. ....:....:.:.....: :.:. .. ......p. '23 Volunteers.................................... ....: ... .......p. 24 Council of Governments....`. .... ...: ..........: ..:.....:...p. 25-26 f Economic Development Administration°.....................'..a,.....'.p. 27 State--Historic Preservation Dffice....:......:........:.,:..........p. 28 Oregon Downtown Development-Association. oo•o s.......:... ...p. 29. . : League of'0re6on Cities..::.:.....:..... .:,......: ..... :.:. .'.p. 30 • Council for Econoanic D ve1op nt in- dregon..�.a..::.. .`..... Po ; ,C* Sma1I B�asin_ess Development Center,...'.:..o:..��.. •��: ®, ;:.• ,p: 32-33 City Gowrnmient:...a. . .....:p....34 Federal.":and.State-Fundteig,...®:o',. o..... .:.....p. 35' 36 ..,**Appendix D Sum aryi.o.600ea.6 6.a 6 a oa.oo..e:.a.s•aoaa.o.e...:o.o...o.....00..p. 37 1 1 r j x } f This report, as well as many of ODDA's activities, are partially supported through State Economic Development funds generated by the Oregon Lottery. ODDA is greatful to the Oregon Legislature for their € support of economic development in Oregon's older commercial districts. S PRESIDENT Or THE SENATE -John A. Kitzhaber--D Dist. 23, Roseburg SPEAKER OF THE HOUSE -Vera Katz--D,. Dist. 10, Portland JOINT COMMITTEE ON WAYS & MEANS -Senate Members -Mike Thorne--D, Dist. 29, Pendleton Frank Roberts-D, Dist. 9, Portland ; -Lean L. 'Hannon--R, Dist. 26, Ashland ' Grattan Kerans--D, Dist. 20, Eugene Anthony Meeker--R, Dist. 15, Amity ' Clifford W. Trow--D, Dist. 18, Corvallis . -Jan Wyss--D Dist._6, Portland , Mae Yih--D, Dist 19, Albany y, House Members -Jeff Gilmour--D, Dist. 30, Jefferson Paul Hanneman--R, Dist. 3, Cloverdale -Judith Hannerstad--D, Dist. 27, West Linn Denny Jones--R, Dist. 60, Ontario i° -Mike Kopetski--D, Dist 33, Salem , -Tom L. Mason--D, Dist. 11, Portland -Mike McCracken--D, Dist. 36, Ablany l =Tony Van Vliet--R, Dist. 35, Corvallis ` SENATE COMMITTEE ON TRADE & ECONOMIC DEVELOPMENT -Joyce E. Cohen--D, Dist. 13, Lake Oswego -Bill Bradbury--D, Dist. 24, Bandon r -Jim Hill-D, Dist. 16, Salem I -Ken Jernstedt--R, Dist. 28, Hood River 1 -John A. Kitzhaber--D, Dist. 23, Roseburg -Glenn E. Otto--D, Dist. 11, Troutdale -Eugene D. Timms--R, Dist. 30, Burns HOUSE COMMITTEE ON TRADE & ECONOMIC DEVELOPMENT ' -Wayne Fawbush--D Dist 56, Hood River y -B.2. Agrons--D, Dist. 53, Klamath Falls -Stan Bunn--R, Dist. 29, Dayton -Larry L. Campbell--R, Dist. 43, Eugene -Margaret Carter--D, Dist. 18, Portland -Vera Katz--D, Dist. 10, Portland -Bill Markham--R, Dist. 46, Riddle Through ODDA, the Oregon Lottery is helping to bring new jobs and new businesses to Oregon's / downtowns and older commercial districts. I1, i f ft` INTRODUCTION Paying the Dills on Main Street; Funding and Financing Commercial Revitalization is a summary of funding and financing strategies for commercial revitalization in Oregon as available in the summer of 1987.' The Oregon Downtown Development Association sponsored a Fall Conference in 1986 under the same title. The response to this conference indicated that a handbook on the conference information would be useful to individuals and organizations with`a vested interest in the improvement I of the central business district. i The handbook has been designed to cover seven areas of commercial revitalization: < Downtown Management, Promotions, Public Improvements, Building Rehabilitation and New Construction, 3nsiness Starts and Expansions, Public Facilities, and Technical Assistance. The sections t included in this handbook explain various ways to fund and finance these !` programs and projects. The matrix on the next page illustrates the r information covered in the handbook. It is important to keep in mind when reading the funding and financing j handbook that this information is just an introduction about the lauding source.' However, contacts for more information have been provided at the end of each`section•if you would like to pursue a particular funding channel or if you simply-would like more detail about the funding and financing source. 4 Y Page Funding and-F i� book, 0i;.-,A � k Types of: Public Business Public Rehabilitation Starts and Public Technical Funding and Downtown promotions Financing, Management Improvements and New Expansions Facilities Assistance Construction EconomicW40000 olY Improv. Dist. 1 010 Local Improv. Districts incrementt000p WOO ' Dancing fees Vol too V00, woe subsidy from 10 i,'' profit. bus: f fundrasing' 00001 Wo0 l� 3 membershipsWool IndividualWool - Donations Property , Donations FoundationWoop Donations Maybe toor CorporateMaybe Maybe Donations ® ' Community Dev. to" ' Block Grants Municiple Bonds Loan Pools OP :.License nsorships Maybe Maybe i e Sur-charge retail fees WOO product sales No VOIV' V4000 %0011 Tax 000, tax credits Council of Governments Volunteers Economic Dev. Administration4 Wool " State Historic Preserv.Off ice Oregon Dwtwn. Dev. Assn. League of Oregon Cities Woe Council for ic"11 Bus. ! v. Center ( City Maybe I 40, Fundin Federal and Maybe MaybeOOW _State Fundin 2 01 f - ECONOMIC IMPROVEMENT DISTRICTS In 1985 the Oregon Legislature passed a bill that allows cities to create Economic Improvement Districts. The bill, which expires in 1990 if not renewed by the legislature, enables commercial or industrial districts to organize, establish a;,program, and fund that program through a self imposedassessment, after review and approval by the city. The assessment can be for up to three years. j An BID is similar to a Local Improvement District except;that instead of funding tangible items such as streets and sidewalks the Economic Improvement District can be used to fund the intangible improvements such as planning,`management, maintenance, recruitment, and so forth. i There are many positive points about EIDs. With an EID revitalization 1 efforts need not rely on unpredictable funding "sources such as memberships and_special. fundraising activities. In addition to predictability, EIDs are flexible and efficient. The district boundaries, the budget, the program, and the assessment formula are . decided locally. The assessment can be an amount per thousand, per property, per square foot, or some other measurement,` as long as it is, Ifair and equitable. Establishing an BID takes approximately three to six months and requires planning and organization. Some of the basic steps for creating an Economic Improvement District include preparing the initial plans and estimating assessment, holding formal city council public hearings to I discuss and debate the project, notifying property owners 30 days prior to the first hearing, changing and revising the plans, and so on. Ultimately if the BID is approved assessments will be collected by the ! city in the same manner it collects other special assessments such as i parking districts and local improvement districts. j BID assessments cannot exceed one percent of the total assessed value of property within the proposed district. Also residential property is excluded from the assessments. EIDs can fund.downtoun management, promotions, public Improvements, building rebabi.litatlo n and .asst construction, business starts and expawions, public facilities, and tecbnical assistance. For more information about Economic Improvement Districts call or write the Oregon Downtown Development Association for its Economic Improvement Di.sticts downtown information handbook #3s Oregon Downtown Development Association, 921 S.W. Morrison, Suite 508, Portland, Oregon, 97205 — (503) 222-2182. *Information from the ODDA Economic Improvement Districts downtown Information handbook #3, written by Flank Turner, Albany Oregon Funding and Financing tdbook, ODDA Page 3 i ® ® Appendix A to INOWK 9ATK)N r I ` 63rd OREGON LEGISLATIVE'ASSEMBLY-1995 Regular session B-Engrossed House Bill 2443 Ordered by the Senate June 15 Including Roux Amendments dated April 15 and Senate Amendments dated Dune 4 and lune IS sponsored by COMMITTEE ON CONSUMER AND BUSINESS AFFAIRS(at the request of Oregon Downtown Development Association) SUMMARY The following summary is not prepared by the sponsors of the measure and is not a pan of the body thereof subject to consideration by the Legislative Assembly.It is an editor's brief statement of the essential features of the measure. (, Allow,city to create economic improvement districts,and levg tassessments upon benefited property therein,fur purpose of financing economic development ofcommercBai or industrial property.Spedfies that City may aot levy satessmsnt on residential property or any portion ofstrtecttere used for residential purposos.Define$ "eooaamic improvement" Rettuires City to adopt ordinance containing r�uittxl prnt>edusal;reovistons to order to create economic 4 ifnprovement drstncts. AIlaws owners of property upon which more than oaeal►ird of total amount of assessments is.tevied to prevent creation of eronomrc improvement district. Provides thathssesaments for ee anomie impreivements cannot be 13IIEneCd ander BaactoR Bonding Act !limits experyditures hx�y essaradl ro pttrpossa tlestat�d lo asdlaenoe aatlsorlxing lasprovetnent atriet t- IDeletes special asssaansent entltorlty Jane 311,19911. 1 A BILI.FOR AN ACI 2 Relating to cities . 3 go B EwcW by the People of the State Of Oregon: � 4 SECTION 1.As used in seetioz42 to 7 of this Axt,tmle€s the contest MWM 011101wiae: s (I)"Council"means the city council or other eonnolling body of a city. t. 6 (2)°°Economic improvemtent"means fff 7 (a)The plesnnia g or aaanWment of devalapmeni or improvement itetivities S (b)Landwaping or other mainieas=of public ateaL 9 (e)Promotion ofeommemW activity orpublic events 10 (d)[Activities in support of burin.as rteeruitment and development 1 t (s)Impmvet =U in ptukW systems tx parking gdOMment 12 (f)Any other economic improvement activity fox ahicb an assessment may be wade on property specialty 13 benefited thereby. 14 (3)"1st"means tot,block or parcel of land. 1 15 (4)"Owner"has the meaning given that term in ORS 223.357. 14 (3)"Recorder"has the meaning given that term in ORS 223.357. 17 SEMON 2.(1)When and to the extent that the city charter does not e3 ablish a procedure for making 16 g;tettimem s upon property specially benefited by a public improvement,a cGuncil may enact an ordiaenee 19 aatablishins a procedure to be followed by the city in makia=aasesoraentl<for the cost of an economic 20 improvement upon the lots which areggwWly benefited by all or part of the improvement 21 (2)In any ordinance adopied under subsection(1)of this section,a city shat➢not be authorized to: 1 ' NOTF- Mauer in bold face in an amended section is new;arta?ter[italic and bracketed)is existing law to be omitted. j I OKGON- onto 11-Fag. HS 2443 I SEC'f7ONS.The existmice o£local improvement districts or urban renewal districts in a city does not affect 2 the creation ofecenomicimprovement districts under this Act 3 SEMON 6.When the council considers it necessary to levy assessment upon property in an economic 4 improvement district for longer than the period of time specified in the assessment ordinance that created the S district,the council shall enact an ordinance that provides for continued assessments for a specified number of 6 years and grants to property owners in the district the notice and right of temonstranee described in paragraphs 7 (b)to(e)of subsection(2)of section,3 of this Act 8 SECTJON 7.(1)ORS 223.389(6)and 223.391 to 223.393 apply to economic improvement districts created 9 by a city in accordance with this Act. so (2)The rights and duties accorded cities and the owners of property for financing assessments under ORS D 1 223.203 and 223.210 to 223.293 do not apply to assessments levied upon property in an economic improvement t 12 district for financing all or part of the cost of an economic improvement ^ 13 SEC ON S.(1)A city council shall not expend any moneys derived from assessments levied under this Act' -ad for may purpose different frons the purpose desmlxd in the ordinance adapted under srction 2 of this Act. DS (2)Any public official who expends any.moneys derived from assessments levied under this Act jor any 16 papm different from the purpose described in an ordinance adopted under section 2 of this Act shall be civilly �r17 G Eable for ft at2urn of the looney%by stat of the district attorney of the county in which the city n located or by f Ig snot ofany taxpayer of the city.' 19 _pCf'M4 p.Except for assessments previously authorized unit paragraph(d)ofspbseeaon(1)oftection 2D 3 of this Act;massments shall not be levied or collected under this Act in any fiscal ym commencing after June .21 3(1,1990 131 I a sl~ %RIATON D-Eng.HB 2443 i (a)Levy assessments in an economic improvement district in any year that exceed one percent of the true 1 2 crib value of all the real property located within the district. 3 (b)lnclude.within an economic improvement district any area ofthe city that is not zoned for commercial or 4 industrial use. 1 s (e)Levy assessments on residential nal property or any portion of a structure used for residential purposes. 6 SECfl®le 3.(1)An ordinance adopted under section 2 of this Act shall provide for enactment of an 7 assessment ordinance that: i (a)Describes the economic improvement project to be undertaken or constructed. 9 (b)Contains a preliminary estimate of the probable cost of the economic improvement and the proposed 10 formula for apportioning cost to specially benefited property. _ D t (e)Describes the boundaries of the district in which property will be assessed. D2 (d)Specifies the number of years,to a maximum of three,in which assessments will be levied. 13 (e)Contains provision for notices to be mailed or delivered personally to affected property owners that 14 announce the intention of the council to construct or undertake the economic improvement project and to assess 15 benefited property for a part or all of the Cost.The notice&Wstate the time and phos of the public bearing 16 required under paragraph(f)of this subsection. I17 (()Provides for a hearing not sooner than 30 days after the mailing or&Slivery of notices to affected property ^ D8 Owners at which the owners.may appear to support or object to the proposed improvement and assessment. 19 (2)The ordinance shall also: 20 (a)Provide that if,after the hearing held under paragraph(Q of subsection(1)of this section,the council t 21 determines that the economic improvement shall be made,the council shall determine whether the property 22 b¢sefited shall bza all or a portion of the cost and shall determine,based on the actual or e&tirnated cost of the 23 economic improvement,the amount of assessuMat on each lot in the dirtricD 24 (b)Require the city recorder or other person designated by the council to prepare the proposed assessment 2s for each lest in the district and We it in the appropriate City offioz 26 (e)Require notice of mcb proposed assessmem to be maw or personally delivered to the owner ofeach tat 27 to be wsesed,which notice shall state the amount of the aD.,essment proposed on the arty of the owns 23 rrroeiving the entice.The notice shall state the time and place of a public hearing at which affected petrPM 29 Owners may appear to support or o'sjW to the proposed assessment.The hearing Pall not be beld wooer Elwes 30 30 days after the mailing or personal delivery of the notices. 31 (d)Provide that the council sMIJ consider such objections and may adopt,oorrcct,modify or revise the 1 32 proposed assessments. 33 (e)provide that the assessments will not be made and the economic improvement project terminated when 34 written objections are received at the public hearing from owners ofpropmy upon which more than 33 percent of 35 the total amount of assessments is levied. 28 SECTION 4.An ordinance adopted under section 2 of this Act may require creation,for each eco omic 37 }mprovement district,of an advisory committee to allocate expenditure of moneys for economic improvement 38 activities within the scope of this Act.Of an advisory committee is treated.the council shall strongly consider 39 appointment of owner&of property within the economic improvement district to the advisory committee.The j 40 advisory committee may be an existing association ofproperty owners or tenants.An advisory committee may 41 enter into an agreement with the city to provide the proposed economic improvement. 12) 1 LOCAL I11PERVEMENT DISTRICT A Local Improvement District is a method used to finance public 1 improvements and,facilities by distributing the costs of the Improvements to surrounding property owners. It is a highly flexible tool that has two primary advantages: (1) it is a method of ensuring i that all the benefiting property owners pay an equitable amount towards the whole and (2) it allows property owners to finance their assessment over time at attractive interest rates. This finance tool can be used for constructing parking lots, street trees/landscaping, alley improvements, undergrounding utilities, ' improvements, street furniture, street lighting, parks or plazas, just about any type of public improvement. The key is being able to identify' �. the local property owner benefits and distributing the costs accordingly. The costs can be distributed in any number of ways - by street footage or land area is typical, but it could be by size or assessed value of the building, by number of employees, and:so °on. The 1 costs could also be spread by combining different factors, say by assessing improvement and number of employees. It could also be matched with other funds - City general funds,or grants, for instance. Most cities would have their own local improvement district ordinance. The City Engineer or City Attorney would most likely be able to review the method with you. otherwise, call or write Ed Murphy, Director of Community Services, City of Grants Pass, 101 N.W. `V' Street, Grants Pass, Oregon, '97526, (503) 474-6355 for general information or brainstorming. ._ Remember, if it's a public, capital improvement, and you can identify the specific beneficiaries of the improvements (vs. the whole city, for instance) an LID.may be one of the methods you should consider. It is a highly flexible, powerful, and often underutilized tool. In summary, Local Improvement Districts: can.be.a .strong source. of _ funding•.for public Isproveaimts and public ¢sgllities. *Information from Ed Murphy,. Directok of Community Services, Grants PP Pass, 0regon. Page.4 . i wo Flumcingdbooka ODDA TAX 1MCRM4M FINANCING Tax Increment financing is a;vehicle made available to Oregon } communities under the provisions of Oregon's Urban Renewal Statutes. What is tax increment financing? Once a governmental body adopts an urban renewal plan a statement of the j total true cash value of all the real and personal property in a renewal area is made and it is called the "frozen base." The "frozen base10 is used to calculate tax incrementproceeds that go to the local renewal + agency. Property, tax revenues from the frozen base still are distributed to local taxing bodies, but during the life of the Urban Renewal Plan, the local renewal agency will receive tax revenues from any increase or "increment" in true cash value in the renewal area. Thus if a renewal area is assessed as having $1 million in true cash value and two years later the true cash value has increased to $1.5 million (through Urban Renewal or other activities), the local taxing I ' jurisdictions will continue to receive tax revenues based on the $1 11 million frozen base while tax proceeds from the additional .5 million true cash value will be diverted to the urban renewal agency for l executing project activities. Urban Renewal Code requirements Tax increment revenues are available only to communities with a certified Urban Renewal Plan. The state has several urban renewal code requirements among which are to provide a report with detailed descriptions of renewal.plans, activities, and,purposes,' and not.to exceed certain size and value restrictions that the state has imposed. These requirements need to be attended before any other action is taken. Uses of Tax Increscent Financing Oregon's Urban Renewal Code does not detail how tax increment revenues must be used. In general, they must be used to further project purposes, to carry out activities specified in the renewal plan, and confirmed to activities within the renewal boundaries. The code states simply that tax increment revenues t1..6shall be used to pay the principal and interest on indebtedness incurred by the (urban renewal) agency to finance or refinance the carrying out of the urban renewal plan." Thus tax increment revenues can be used for both long-term debts and pay-as-you-go projects. This form of revenue can be used to finance downtown mmogement, promotions, public improvements, building rehabilitation and new construction, business starts and expansions, public facilities and teebaical assistance. For additional information on Tax Increment Ninancing contact John Spencer, 3045 NW Thurman Street, Portland, Oregon, 97210 - (503) 226-1067. , *Information taken from an outline prepared for the Oregon Downtown Development Association by Charles Kupper and John Spencer. ' Funding and financing Handbook, ODDA Page 5 r C Mig SERVICE MS Service fees are a common source of funds for many non-profit organizations, but are not often used in the commercial revitalization field. Fee revenue can:be used for downtown management, promotions, public improvements, building rehabilitation and new d technicala, business starts and expansions, public facilities, and technical assistance. Service fees might be generated for professional services such as commercial building design assistance, parking management or enforcement, property management, real estate negotiation or packaging, retail promotion packaging, advertising, or business recruitment. Fees 1 might also be provided for general services like bulk mailings, telephone answering, employee sales training, or typing. In evaluating whether to pursue service fees as'a significant source of income, any non-profit should consider a number of questions: 1) Does the organization have the expertise to provide the service in a professional manner?; 2) Is the service being considered in accord with • the organization's goals?; 3) Is the service already'available from the private sector and would non-profit competition be unfairorunethical?; 4) Can the organization really make money on the service?; and 5) Will Ithe time required to,provide the service substantially hinder the organization's ability to pursue its basic mission? 1 Service fees area dependable and self perpetuating source of income, : but can be deceptive. Many non-profit organizations have started profit producing services to subsidize their basic mission driven projects, only later to learn that the services.were not actually producing income but only sapping the resources of the organization. Other nonprofits have been criticized by the private sector for unfair competition, damaging the non-profit's ability to solicit private donations. • Regular internal review of effectiveness and_mission should accompany any effort to subsidize a non-profit with service fees. Tor more information contact Brian Scott, Executive Director,•Oregon Downtown 13evelopment Association, :921 S.W..Aiarrison; Suite SOS, Portland, Oregon, :97205 -.003), 222-2182'. J *Source: Oregon Downtown Development.Associatioa, • .• page 6 •. Funding and iimm�cing•" cealb l:, 4JDDA SUBSIDY FROM PROFITABLE BUSINESS A number of very entrepreneurial non-profit organizations have started for-profit arms to make money and subsidize their basic programs. More for-profit corporations have started non-profit subsidiaries'to'carry ` out some social service, which is to the parent company's benefit but not profitable. Examples related to a commercial revitalization effort JJ might include a real estate development company subsidizing a commercial district management non-profit, or a non-profit leasing its real estate to fox--profit businesses to generate income to support the non-profit"s activities. Subsidies from profitable businesses can be another source of ongoing ! and dependableoperatingsupport, but should be viewed with similar ! cautions to income through,service fees: 1) Does the for-profit organization have expertise and a track record to be depended upon?; 2) ( Are the for-profit corporations activities in accord with the non-profit organization's goals?; 3) Could association with the for-profit operation damage the autonomy and credibility of the non-profit?; 4) Can the non-profit'organization really make money on the deal?; and 5) Will the time required to maintain the:relationship substantially hinder the non-profit organization's ability to pursue its basic mission? Some for-profit endeavors may welcome the opportunity to invest some profits 'regularly into a non-profit tax-exempt cause, especially if the cause is related to the betterment of the business. This_is- a real opportunity to shy away from public support and constant fundraising, ' but should be pursued with caution. Profitable business subsidies can finance doentom management, Ipromotions, and tecbxcal assistance. For more information contact Brian Scott, Executive Director, Oregon Downtown Development Association, 921 S.W. Morrison, Suite 508, Portland,.Oregog, `97205 `= (503) 222-2162. *Source Oregon Downtown De:velopmegt Association. i : :� ... Fumug and Financing Haiimdb6ok, ODDA Page •3 4 i FUNDRAISING EVENTS Fundraising events are a:good source of revenue for downtown management, promotions, public improvements and public facilities. They differ from special events in that they occur regularly, they are conceived and.run like-a business, and they are regarded as a business venture by the sponsoring organization. Fundraising events that make money tend to be designed to cost the organizer $10 per person but tickets are sold for $25 per person to make j a $15 profit. This $15 is tax deductible if the fundraiser is sponsored by a non—profit organization.. I A main objective when organizing a fundraising event is to try to eliminate as many of the costs as possible.- If food and entertainment is donated most of what is charged for admission or. puchase is profit. IThese are the principles behind the typical spaghetti feed or bake sale. Also essential to a successful and_profitable fundraising event is to get as many_volunteers selling tickets as possible. This will most I certainly increase the chances of attracting a larger crowd. On the same line, it is important to budget expenses to include the cost of publicity. Publicity cannot be overlooked; utilizing diverse channels of quality publicity will insure the highest degree of return from this investment. Finally, many fundraisers end up not being very profitable because during the initial planning stages of the event a firm budgeting policy is not adopted. The whole purpose of putting on a fundraising event is to make money. it is critical that goals and plans are thoroughly worked over several times and all options are researched before spending the budgeted money. 1 Fundraising events can range from fashion shows to banquet dinners. I Conferences and workshops can also be designed as fundraisers, although these take much more effort to generate a profit. Fundraising events are only limited by the number of people willing to volunteer to help 1 and by their level of enthusiasm. Downtown mawgement, promotions, public improvements and public facilities can be financed by fundraising events. For more information on fundraising events contact the Oregon Downtown y Development Association, 421 S.W. Morrison, Suite 505, Portland, Oregon, I 97205 - (503) 222-2182. *Source: Oregon Downtown Development Association. I : Funding and Financing ;3andbook, ODDA Page }i z I Emil r i BBBSHIPS 1 Fees paid for membership to an organization can be a source of'funding for numerous downtown projects. Soliciting membership pledges, can provide revenue for downtown management, promotions, public improvements,, building rehabilitation and new construction, business starts and expansions, public facilities, and technical assistance. In order for membership dues to be a- strong source of funding for a program a strong selling program must be administered. It begins with selecting a determined chair who will tenaciously follow up on the board's progress in collecting "investments" in the organization. This chair must be someone with excellent"people" skills and a high degree of credibility within the community. Different approaches can be used to solicit memberships. Mass mailings can be sent out to uncollected pledges and non-members explaining and "selling" the organization and asking people to invest in the group. Telephone calls can be made�as follow-ups to the mailings. A membership board can divide up a list of people and personally solicit the memberships.''The-chair can launch a propaganda campaign with brochures and general information material to increase the public's awareness of the organization so soliciting funds will not be as difficult. The chair also can personally prod the public to renew'memberships or to invest in the organization for the first time. (This is why the community profile of the chair can be so important.) A'strong membership program usually results from a combination of all these strategies. .. Fundraising is an on�-going process and membership fundraising is probably one of the hardest routes to follow. It can only succeed with a good chair to spur the board on, follow-through in making personal' contacts, persistence, and a- strong commitment to the program. It is recommended that an association can initially do this for a relatively f short period of time and should be researching methods for attaining a stronger funding base once the program starts proving itself. Membership revenue can be used for downtown management, promotions, public Improvements, building rehabilitation and new construction, business starts and expansions, public facilities, and technical assistance. For more information on memberships contact Nancy Johnson, Dallas Downtown Development Association, P.O. Box 1 (873 Iain Street), Dallas, Oregon, 97338 (503) 623-9085. *Information from the Dallas Downtown Development Association. 1kinding and Financing Handbook, ODDA Page 9 I r�. INDIVIDUAL DONATIONS + Individual donations, those made by people who have no direct business gain through a commercialrevitalization program, can be a worthwhile supplemental income for some revitalization non-profits. Individuals. may include retired downtown businesspeople, wealthy local citizens, friends of board members or staff, and others who might consider this # , cause or these people worthy of investment. Often in a local commercial revitalization program, most individual donations are small ($25-50), but occasionally a local philanthropist will consider the downtown a significant part of the community and consider its preservation a worthy use of funds. Don't forget that E charitable donations are still deductible for those who itemize, but i require that an organization be classified 501(c)3 (a non-profit tax-exempt organization) by the Internal Revenue Service. In soliciting small individual donations or "patron mewberships", a non-profit.organization should be sure that their time spent obtaining* the donations does not exceed their worth. 'It is seldom of benefit to have paid staff solicit these contributions, since they will be lucky to cover the salary they are paid while soliciting. Probably the most effective way to solicit small individual contributions is with some sort of-simple brochure highlighting the benefits of the, organization. This brochure should be mailed to those people thought most likely to donate', then-those people should be called by Board members or volunteers who know them.- The caller should simply., say they are raising money for this cause, why they believe the cause is North the investment; and how much they are hoping the prospect will; donate. If •a commercial revitalization organization has one or two board members with many friends An. tho`middle ,to sipper class in the community, and who.. are milling to make. these' sails,'individual'.donations can be s, major ' -.source of income: :Por more information:contact Brian Scott;oEsectitive.Director; Oregon.. Downtown Development. Association,.921.S.W. Morrison, Suite 50�, Portland, ®renin.;'.97205 d (50j. 22Z-2152. . *Source, Oregon Downtown Development Association. ftud"1 E and FImming Handbook, ODDA Page.10 • l�Afi I 1 I 1. PROPERTY DONATIONS E Property Donations can be useful to several aspects of a non-profit organization. They can be broken into two categories--improvement of the organization's finances and pursuit of the organization's goals. Financially an organization might accept the donation of property in > f which they can place their offices, thereby reducing overhead and possibly managing and gaining profits from unused space: Similarly, donated property might simply be managed by the organization with profit fror "'he management and lease fees. Donated property may be given in k such 9' way that the organization could immediately turn around and sell it for a profit or hold onto the property as a long-term investment and a later sale. Related to the above donations is an easement. (An easement is a granting of the right to use property.) Most common is the "historic easement" which is the donation of a historic building facade easement, to a non-profit organization for "safe-keeping." The easement usually comes with a fee for the safe-keeping. It then becomes the i responsibility of the organization to see that the historic quality i easement area is not lost through the years. The donor of the easement ¢ . is able to deduct the loss of value of his property (since instead of building a ,large building of high value on this property he is preserving the historic facade) while the non-profit organization receives money for taking"on",the responsibility.of that property. ' In all the eases above, the cause for donations is most likely a tax write-off for the donor. And, this is certainly the angle that is used to solicit such donations. The level of tax credit may be affected by whether the organization is a "501(c)3 or (c)4/6 (a non-profit organization that is not tax-exempt). This should be explored before the value of the donation isguaranteed the donor. 1 The.second aspect of donations--"cause", may or may not be profitable to 1 the recipient organization. These donations would inelude. property 'which the .donor.. wishes to be 'treated in .a particular manner and -therefore.gived it to the organization capable of implementing the stated'goal. The donor may wish development to be caused and find that. it is •more.easily caused with the involve'ment'of a non-profit. •Conversely, the donor may wish that the property not be developed or changed. A more common occurrence- is the creation of a "public-private . partnership01 for the purpose of-development. For example, the donation of particular property is sought from the private owner by the non-profit for the purpose of °a "subsidized sale" to another private , party. The impetus being that the owner gets a tax write-off, the non-profit probably gets a fee for being the middle-man (or causes a project to happen that was otherwise unaffordable to the new owner), and the new owner gets the property at a below market cost. Funding and Financing Handbook, ODDA Page 13 Another cause-related donation is the donation of a property which needs that development or redevelopment and is donated with ert understanding that the non-profit organization will develop teo activity to "revolving 4" they see fit. Many groups relate this type I funds. However, o be profitable, development activity needs to loan be structured differently than than profit. a revolving loan fund as they tend to 1revolve downland require subsidy rather } In all of the donations noted above it is to the advantageofthe soliciting organization of these donations involveature nstatelandly and federal taxes { structurally Each of in someway. Thus, the state of an organization's bookkeeping, audits and tax status greatly effect the success of the donation." Further, it would be very unwise for an .organization whicha hadvt masteredopment the 1 smooth evolution of board and staff to take on type. The legalitiny es involved with most property donations would ng require more than the time or level or expertise any ould`or should attorney, who was on the board of the organization, I provide. Additional information on these topics might come from: al Tst Easements--Historic PreservationnLeague ofProperty Oregon Donator The Ration onal Trusrufor I for Historic Preservation, Historic Preservation; Property Development and ; Develop ent Foundation.-Of 'North-Carolina (they've done lots); P Subsidy-Portland Development Coammission.haa done .g lot (ie, Nordstrom, Pioneer Square, etce, also,the Two Rivers Market--Glen Rea with the City of Albany is a real,ttaditonal one), but most of handbooks from €i,LI or some state (Minois) would have chapters on property donations fordevelopment subsidy. Property donations can be used to fund builder rebilitation and new . construction and public facilities. Infor®atiou,by RuthScott, Deputy Ditector,. Association for Portland Progress ; l ). . page 12 P Ing Handbook, ODDA i I FOUNDATION DONATIONS Foundation donations are grants given by foundationstoaid social, educational, charitable, religious, and other activities which nerve the common welfare.- Foundations are non-governmental, non-profit organizations, which, primarily through investment of their assets, have produced income that is awarded as grants. Foundations generally have restrictions concerning what they will and will not support. A defined geopraphie`area may be the criteria a foundation requires or a certain'type of recipient,or activity also might limit who can receive a foundation grant. Although these _requirements may differ between foundations one rule applies to all of them. In order to qualify for a foundation grant you must be a tax-exempt organization recognized by the Internal Revenue Service. I - There are four general types of foundations: independent foundations, ; corporate foundations, operating foundations, and community foundations. Independent foundations constitute most of Oregon's foundations.; Their primary function is to award grants. Usually the grant comes from a single source such as an individual or family. Corporate foundations are instituted by profit-making corporations. Their grants are likely to be related to their corporation. For instance they may award grants in the geographic area where their corporation operates. Operating foundations use their endowments and asset income to support their,own programs and services. It is rare for this type of foundation to award a grant to an outside organization. Community foundations acquire their contributions from several donors. A board of trustees from the community makes the grant decisions. Some of the grants go to broad purposes while others are more specific. Before applying for a foundation grant there are certain things you should investigate. Consider the purpose, activities, and areas of interest of the foundation. Find out what restrictions apply to each foundation. Research the size and number of the grants awarded as well as the history of what has been funded in the past. Zook into who is the correct person to contact and what kin.1 of contact the foundation prefers: a letter, a phone call, an application, etc. Finally, find out deadlines for application. Foundation grants can be used to fund public improvements, public facilities, technical assistance, promotions, and downtown management. For information on specific Oregon foundations;refer to The Guide to Oregon Foundations. This book is published by the United Way of the l Columbia-Willamette, 718;West Burnside, Portland, Oregon, 97209 - (503) 228-9131. The 1987 edition will be available in September, 1987. I�.. *Information taken from Ite Guide to Oregon Foundations. i Page 13 Funding and Pinvacing Handbook, ODDA Fi 1 CORPORATE DONATIONS F Corporate donations;may be distinguished from membership dues primarily I by size of contribution. Many statewide and regional corporations have actively supported commercial revitalization efforts through donations of money, services and equipment. Most corporations look upon donations to social and economic development causes as investments in the community. Their willingness to give will + I be directly proportionate to their existing or future corporate presence in the community, The typical corporation will evaluate a donation in terms of return on investment (though this_return could be in'dollars, publicity, human betterment, or economic growth). Before soliciting a corporate donation, it is important to know the corporations ability to give and previous giving patterns. An important piece of information is how much do you expect them to give, and how 'jmuch are other similar corporations giving. It is also important to,know what the return will be for the company (i.e. will they get their name in a brochure, will their name be mentioned on the radio 100 times, will businesses be started that will require their services, or is this donation expected simply as part of their,corporate responsibility). In fact, the nature of the return may predicate the donation coming from totally different parts of the company. Personal contacts are also important. People give money to people, corporations don't give to causes. Since most corporations are constantly being approached to give to various causes, to'be successful, a cause must have a proven track record, a previous history with the corporation, a credible list of other givers, or a. personal contact. a; Finally, patience and persistence may be.the most important parts of soliciting corporate donations.. Most:corporations are sizable bureaucracies. ..Anyrequest-will be reviewed by several people, :and any... . request will have to have a .chakpion'within the compeuy. Stick with it, keep making personal contacts,' and by all means.,be.liede,in your cause enough to convey -its''importatnce. ' intown nage t,. promotions, v�cbnical "aistance, and po€aibly public Improvements and public facilities could be financed by corporate donations. For more information contact Brian Scott, Executive Director, Oregon Downtown Development Association, 921 S.W. Morrison, Suite 508, Portland, Oregon, 9720.5 - (503) 222-2182, *Source: Oregon Downtown Development Association. Funding awl Yinanting Handbook, ODDA Page 14 t I RUN . I COMKMTY DEVMPKW BLACK GRA The Oregon Community Development Block'Grant program is one potential source of funds for downtown revitalization. It does not, however, provide money directly for this purpose. Money is available, on a k competitive basis, to fund public improvements which eliminate a health related problem, e.g. replacing water or sewer lines. Money is also available for housing rehabilitation to provide housing for low/moderate income people. This could be used to rehabilitate a building in a u downtown area. Additionally, several cities have received funding for projects that they then loaned out for housing or economic development projects. As the loans are paid back, the city can use the money to fund business loans or make public improvements. Contact should be made with the city staff to determine if these revenues exist. ## k The Governor's Regional Strategy program for economic development calls fora recognition by each county of its best potential for new job creation. It appears that several areas of the state are recognizing tourism as that opportunity. Downtown revitalization projects strengthen and, in some cases,. lead these efforts on a community level. This is an excellent time to be part of a program receiving county and state emphasis. ' For further infox-mation contact the*.Oregon Department of Economic Development, Community Development Division, 378-3732. *Information by Rick Craiger, Project Coordinator, Community Development Programs® Funding sd Financing Handbook, ODDA Page 15 l INUNICIM BO1H)s Municipal bonds may be either taxable or tax-exempt. � They are issued to finance public capital improvements. (This applies to building rehabilitation and new construction and public facilities.) The bond represents an agreement between the public agency and the investor. The municipality borrows funds ,over a specified time and agrees to pay it bade with added interest on a certain date. i The bonds may be backed by the municipality's taxing power, termed !I General Obligation bonds (G.O.), and/or the expected revenues of the enterprise. Generally, the interest rates offered on taxable bonds will be higher than the rates on tax-exempt bonds. The rates on taxable bonds are comparable to highly graded corporate bonds.: The risk associated with this issue is considered to be minimal. Municipal;bonds may be purchased through a commercial bank or broker. Information regarding local issues may be obtained in calendar form from the Municipal Bond Division of the State Treasury. DENOMINATIONS .- Municipal bonds may be purchased typically at the minimum amount of $5,000 MATURITY -`Maturities vary from one year to forty years INTEREST - Interest is paid semi--annually For more information contact Addie Granville or Rebecca Marshall, Government Finance Associates, 1300 S.N. 5th Ave., Suite 2929, Portland, Oregon, 97201 - (503) 222-1405. *Information-by Addie Granville, Government•Finance' Associates. lA Funding and Financing Handbook, ODDA Page 16 c i j ICOM PALS 1 Loan Pools have been used in many cities around the country, mainly for facade and other exterior improvements to buildings. 'The criteria for the use of these funds is up to the organization that develops the Loan Pool. f A Loan Pool is set up by talking a group of lending institutions into f designating a specific amount of money for downtown rehabilitation or business expansion projects.'_ The funds are usually offered.at below the current lending rate. The term 11pool11 is somewhat misleading in that the funds are seldom 91pooled" into one account that is drawn upon for each,qualifying project. The total amount of the designated funds' becomes the "pool" but each lender retains control over, its own funds. The normal procedure is that each participating lender administrates its own loans under normal lending policies. The main difference is that in 6 order to qualify for the reduced rate, the project must pass a review by Y the Design Committee of the organization that developed the Loan Pool. Once the project is approved, the borrower must then qualify for the loan by normal standards of the lender. These Loan Pools serve as an incentive for business and property owners to make-improvements to their buildings. The lower borrowing rate plus the publicity these pools offer raise the awareness-of the benefits of good design' and have been responsible for many quality improvements to downtown buildings. Loan Pools fund building rehabilitation and new construction and also , ^`. inees starts and ions. For naord'information contact the,Oregon Downtown Development Association, 921 S.W. Morrison, Suite 508, Portland, Oregon, 97205:— 1. (503) 222-2182. 1 Osource :.Oregon Dowatowa Development Associationo 1 f Funding and Vilmancing Handbook, ODDA Page 1Z ------- SPONSORSHIPS A .. Sponsorships are a good source of funding for special events and promotions. Suppliers of many of the products used in special events (soft drinks, beer, equipment) as well as media are willing to donate a portion of their product to be credited as a sponsor of the event. ;Like corporate donations these organizations evaluate such contributions in terms of return on investment. To get a sponsor it is important to learn who the contact person is in the prospective organization. This is most often someone within the I Promotions Department of larger organizations. The Office Manager, receptionist or secretary in smaller organizations can usually provide this information. In order to "sell" a sponsor on the idea of providing a product or support for your project it is important to communicate the benefits the sponsorship will provide. These benefits need to be spelled out and presented;to the decision maker in a way that makes it easy to agree to be a sponsor. Remember to express "return on investment." `t In the case of bottling companies, the obvious benefit is getting the name of the beverage in front of a large audience and getting them to try`,the product. Bottlers quite freely provide dispensing machines and cups bearing the beverage name to event holders. They also, on occasion, provide the beverage as well. n this case, the total proceeds from the sale of the beverage can go to the event holder. In either case, profit from these sales goes to the event holder. : . Remember, businesses seldom sponsor anything from a totally philanthropic viewpoint. There needs to be a discernible benefit Sometimes improving the -sponsoring business's image is benefit .enough, but be sure you havesomething to-offer in exchange ,for the sponsorship. For more information contact Brian Scott, Oregon Downtown Development Association; 921 S.I . Morrison, Suite 508; Portlanda Oregon, 97205.— " 0.03)•222-2182...... •. *source: Oregon.Downtown Development Association. r _.. Fs diaag and F ncjug dbook, ODDA, g . Ili 1. { MENEM F BUSINESS LICEflSE SUR--Q"G$ A Business License Sur- is a,mandatory fee placed on businesses within certain boundaries. It is asur-charge-to a City occupational Tax. The sur-charge amount can be based on the number of employees in each business, or other such criteria. roached by the businesses within the The City Council should be app man of the businesses asking downtown area with a petition signed by y ort a downtown project. the city to place the sur-charge on them to supe The Council then should adopt the ordinance. (Sample ordinances are attached.) The City is responsible for collection of fees anduasterAemort of checks to the Association as collected (monthly, q y, annually.) Business License Sur-charge can fund downtown management' promotions, tecbnical assistance, and possibly public improvements and business starts and expansions. For more information contact John Snyder, Finance Director, City of Astoria, 1095 Duane Street, Astoria, Oregon, 97103 - (503) 325-5821. � Taformation by Susan Rempf, Executive Director of the Astoria Downtown Development Association. Tundin$ and Financing Handbooko ®DDA Page 19 j`: ro Appendix B SPECIAL ORDINANCE NO, 84-14 A SPECIAL ORDINANCE ESTABLISHING AN OCCUPATIONAL TAX SURCHARGE TO SUPPORT THE,ACTIVITIES OF THE ASTORIA DOWNTOWN DEVELOPMENT ASSOCIATION THE CITY OF ASTORIA DOES ORDAIN AS FOLLOWS: � r SECTION 1. An occupational tax surcharge, to support the activities of the Astoria Downtown Development Association, is established as "follows: NUMBER OF EMPLOYEES AMOUNT OF SURCHARGE 1 - 4 $50.00 5 or more $140.00 SECTION 2. The occupational tax surcharge shall apply to all retail, "1 wholesale, service and professional businesses_included in the downtown area. SECTION .3. For the purposes of this special ordinance, the downtown area: is described as that area bounded by Exchange Street on the South, the pi.erhead line 'on -the North, 8th:Street on the ;West, and 16th Street on the East SECTION 4. All property which abuts or is included within the boun daries shall pay the occupational tax surcharge. SECTION 5. The revenue from this surcharge• shall be 'paid to the Astoria Downtown Development Association for the use .by the.Association or<"its. activities, '. SECTION" 6. Such surcharge will- not,`extend:.lSast December 31; 1986', . at which-time it wi,1'1 be reviewed 'to determine if"•.it shou]d ba, continued, �J • By -THE C00ON COUNCIL THIS . •DAYA®OPTED cober .. . ,• 1984. APPROVED BY THE MAYOR THIS 150 DAY OF October 1984. Mayor ATTEST.' ROLL CALL ON ADOPTION: . YEA NAY ASSENT ' COMMISSZONER: . Hauer . x Merriman x / Finance Director Hauke x Lata x Mayor. Henningsgaard x . Appendix C � SPECIAL ORDINANCE NO. 86 18 Y ?. A SPECIAL ORDINANCE EXTENDING THE OCCUPATIONAL TAX SURCHARGE TO SUPPORT THE ACTIVITIES OF THE ASTORIA DOWNTOWN DEVELOPMENT ASSOCIATION. eff1 THE CITY OF ASTORIA DOES ORDAIN AS FOLLOWS: SECTION 1. Special Ordinance No. 84-14 established an occupational tax surcharge, to support the activities of the Astoria Downtown Development Association, as follows: NUMBER OF EMPLOYEES AMOUNT OF SURCHARGE 1' - 4 $ 50.00 k $140.00 5 or more €' SECTION 2. The occupational tax surcharge shall apply to all retail, wholesale, service and professional businesses included in r the downtown area. SECTION 3. As described in Special Ordinance No. 84-14, the downtown area is that area bounded by, Exchange Street on the South, the pierhead line on the North, 8th 'Street on the West an(I 16th Street on the East. SECTION 4. All property which abuts or is included within the boundaries shall pay the occupational tax surcharge. SECTION 5. The revenue from this surcharge shall be paid to the Astoria + Downtown Development Association for use by the Association. SECTION 6. By this ordinance, such surcharge is extended from December 31:11 , 198.6 to December '31, 1988, at which time it will be reviewed to. determine- if. it should be continued. 20th October 1986. ADOPTED BY .THE COMMON COUNCIL THIS DAY OF , APPROVED. BY THE .MIAYOR THIS 20th DAY OF `October , 1986. Mayor•• ATTE Fi ce D.r or. RO L- CALL ON ADOPTION: YEA. NAY ABSENT Commissioners: Hauer x Hauke x Mathews x. Van -Dustin, x Mayor Henningsgaard x ` { "IN MS" FOR ggTAIE. pROMMONS Y Retail promotions should be paid for by the primary beneficiaries - the i retailers who participate in the promotions. Initially a promotion is agreed upon and then a-budget is developed that includes expenses for all elements involved in the promotion such as advertising (radio, newspaper, posters, etc.), signs and banners, common graphics (window signs,-point-of-purchase cards, etc.), supporting activities (options - music, entertainment, giveaways,` etc.), and �. miscellaneous elements (allow 10%-20% for administration). The "in fee" is determined by dividing the total budget amount by the projected number of participants. 1' This program "sells" well when presented to the merchants as a Package of Benefits that a group effort provides. "In Fees" can support downtown management, promotion, public Improvements, building rehabilitation and new construction, business starts and expansions,,public facilities, and technical assistance. i For more information contact the Oregon Downtown Development Association, 921'S.W. Morrison, Suite 508, Portland, Oregon, 97205 - (503) 222-2182. *Source. ;.Oregon Downtown Development Association. F020ftS.04 Y1*mcI" flandb66k, ®DDA Pmge 20 • t � 1 PBODDG`I SM= To SOSIDIZE'PROM,(yTIONS ioffi budget can be subsidized by selling products that support A pr ofapproach is most effective when used in the Events"promotion theme. This encs or Image type promotions- conjunction romotions.conjunction with Special gination. Some examples are Product variety is only as limited as the ima tee shirts and sweat shirts with promotion related theme or graphics, ollectors" posters, and souvenirs of all kinds. quality."c aches to product There are three basic approsales that all have advantages and disadvantages: ide on A� Event holder owns producte sold, The creator s of the event dehasethem the items to be sold, projects the number and Bells canbthem. This method produced, determines a profit margin, er-item sold, but sales predictions provides the highest profit-p - roduct will reduce or even better be accurate or left over_p eliminate profit. product The vendor agrees to produce the item to be 2. Vendor owns p provides a but there is sold and provides them on is shared with theevendox,This lower profit margin as it product. no risk of being stuck with left over p sa - Various vendors can s 3. rVent holder owns rights to product salthata logo, 8 ' raphics, theme, etc! with the und . the event erstanding The percentage of the sales profit is paid to the event holder. event is providing'a market for the .vendors that would not otherwise there to sell gha,proac The event holder is paid for providing this market. This approach requires no direct selling by the event organizers but it can be difficult to monitor and administrate. 9xera are many.other produce ideas .that 'Wi work for. raThiis8game.is One.very:Popular one is the Wheeler•filer board gheeiin. much like monopoly-•.except that the bus nesae3e �lhaveatbeir..nime-an the } These business.: P game. The game is . t home tssw�a businesses.: . boar These fees pay for the,production 'of the g . in wtdch it is•.sold. The•profit comes from"selling named after the'dity all of the proceeds the finished gameointthe:community. Done properly, from sales are pr Be moneto support promotions Possibilities for products to sell to raiy are limitless: Portland, Oregon, 97205 A�or more information contact the Oregon Downtown Development ot Association, 921 S.W: Morrison, Suite 508, (503) 222-2182. *Source: Oregon,Downtown Development Association. Page 21 g and Pinauc:jng Handbooks ODDA . oil HoTgL/moM TAR A botel/motel tax is similar to a sales tax. It is a tax that has been imposed on hotel/motel room rental through a city ordinance. The hotel/motel tax is generally about 4-5% and it falls .in the category of a' general fund revenue. The city can do anything it wants with general fund revenue such as pay off city debts or help fund city police and fire departments. Often city governments contribute much of their hotel/motel tax revenue to local efforts such as the Chamber of Commerce or Vista and the Convention Bureau to promote tourism (and thus increase hotel/motel occupancy.) Very aggressive downtowns use hotel./motel taxes to fund dovintovn management, promotions, public improvements, public facilities; and technical assistance. Hotel/motel owners are responsible for filing with the city the amount of tax money that has been collected and then turning that money over to the city to allocate as general funding revenue. For more information on hotel/motel tax contact the League of Oregon Cities, Local Government Center, P.O. Box 928, 1201 Court Street N.E., Salem, Oregon, 97308 - (503) 588-6466 or toll=free (800) 452-0338. I *Sources Oregon Downtown Development Association. Funding-and FAVAMci boolt®-.ODD,A Page 22 E HISTOHIO'PRESERVATION TAX CREDIT" One of the few remaining substantial income tax benefits remaining after the 1986 Tax Act is the tax credit for rehabilitation of'older and historic buildings. In a'nutshell, a 20% income tax credit is available for substantial rehabilitation of historic buildings, and a'10% income tax credit is available for substantial rehabilitation of non-historic commercial buildings built before 1936. In addition, a fifteen year property tax freeze is available for historic buildings within the State of Oregon. To be classified as historic, a building must be listed on the National -Register of Historic Places--either individually or as part of a National Register Historic District. To be substantial, arehabilitation must cost at least as much as the adjusted basis of the building (purchase price of building, excluding eland, minus depreciation) or $5000, whichever is greater. Thus a building under the same ownership for many years will have a low adjusted basis; one recently purchased will have a high adjusted basis. The fifteen year property tax freeze goes into effect at the time of the owners request, allowing the owner to freeze the value before rehabilitation begins. This allows fifteen years productive use of the improvements without paying taxes on them. Y The 20% historic propertyrehabilitation tax csedit is for income .producing property only, and requires;rehabilitation that is compatible with the hiatoric character of the building as defined by the Secretary of the Interior's Standards for Rehabilitation of Older ]Buildings. The , lox tax credit is for income producing commercial property only, but only'requires retention of most of the exterior wall of the building. The fifteen.year property tax freeze' requires appropriate maintenance of -the property. All these tax benefits are.cowplicated.. A_qualified•historic preservation consultant' should be•.consulted,early onin. the projects and e.State Historic Preservation Office is a frequent consultation with tti good idea® Historic Preservation••tax credits can. finance buildigsg rehabilitation' and new construction and public facilities. For more information. contact John Tess, Historic Preservation ' Consultant; 123 N.W. Second, Portland,,Oregon, 97209 - (503) 228-0272. . *Sources Oregon 'Downtown Development Association. -aad 'Fiw=c llkud ok, ODDA Page 23 J. magma VOLMMMS ` Volunteers are an often overlooked means of funding many commercial revitalization projects. Volunteers can provide many services which, might otherwise require cash resources beyond the means of;the organization. Volunteers might sell spots in a coordinated advertising: campaign; they might provide part-time officehelp or clerical support; volunteers might help solicit donations and memberships; they might help paint a building a sweep a sidewalk, prepare a financial statement or submit a' tax return, design a logo or print the stationary. Given correct motivation and correct management, volunteers can do anything. It is important, however, to understand why people volunteer and what rewards they seek. Some people volunteer because they believe in the cause, but many more volunteer because_they like the people inoorl��cause they think the experience will elevate Chem in the community, of some inner need to give of themselves. time they give to Volunteers must also be treated with respect. The tWothing turns a volunteer is the most precious gift they can 'give. volunteer off faster than wasting the volunteered time. A. volunteer is as much a professional as someone who is paid, and should be expected to � perform as well and be rewarded. as well (even if with thanks instead of with cash). Work assignments, priorities and schedules are as important, or perhaps,more important, with volunteers as with paid staff. ' Treated properly, .volunteers are the .greatest resource this state has to \ offer. For more .information contact Brian Scott, Executive Director, Oregon Downtown Development Association, 921 S.W. Morrison, Suite 508S. Portland, Oregon, 97205—(503) 222-2182. *Source:- Orego ,Dow4town Development Aasoc3ation.: `. DA Page 24' : .. COUNCIL OF GOVERNMENU Regional Councils of'Governments ,(COG) are multi-jurisdictional and multi-purpose organizations. They are voluntary associationsof local governments (cities, counties, special districts) cooperating and working together on. issues and problems which cross city, county and, in f some cases, state boundaries. The regional Councils of Governments can provide several services to cities and counties through technical assistance. CODs hire planners who are responsible for technical assistance to member cities and counties. (Not all cities and counties are membersofthe local council of government so you must investigate the status of your particular area.) The technical assistance'provided by these planners is comprehensive and includes land use and environmental planning, community and social service planning, grant writing, and 'consulting in areae such as urban renewal and economic development. Some of the major funding programs that councils of government work with are the Oregon Community Development Program,,the Federal Economic Development Administration,''recreational` funding, private foundation ' funding, and infrastructure funding. To contact your council of governments you can call or write the local organization and they will advise you on any subsequent steps that are necessary for your development project. *Information taken from theDirectoryof Regional Councils in 1987. Oregon Blue Mountain Intergovernmental Council Coos-Curry Council. o£ Governments' P.O. Box.E 170 S. Second St., Suite 204 Enterprise, Or. 97828 Coos- Bay, Or. 97420-1603 4 1 John Beck,2coordinator Sandra Diedrich, director (503) 426-/i343 (503) 267-6500 I -a Central Oregon Intergovernmental Council P.O. Box--575EastCentral Oregon Association I Redmond, Or. 97756 of Counties (mailing address) Dennis Newell, executive director P.O. Box address) (503) 548-8163207 P.O. Or. 97801 (location) Clatsop Tillamook Intergovernmental 17 S.W. Frazer, Suite 20 Council, Tony Barnhart, executive director P.O, Box 488 (503) 276-6732 Cannon Beach, Or. 97110 Don Fields, executive director E (503) 436-1156 l a Funding and Financing Handlmwk ODDA s Page 25 jij .1 Ida-Ore Planningand DeveloP went Umpqua Regional Council of Governments Association, Inc. County Courthouse,_Room 305 P.O. 'Box 311 Roseburg; Or. 97470 Weiser, Idaho 83672 Paul Howard, executive director Phil Choate, executive director (503) 440-4231 (208) 549-2411 Oregon Regional Councils Association (ORCA) Lane Council of Governments Mid-Willamette Valley COG t 125 E. Eighth Ave. 220 High St, N.E. I Eugene, Or. 97401 Salem, Or. 97301 George Kloeppel, `e-.cecutive directorGwen Van DenBosch, ORCA chair and (503) 687-4283 board member (503) 588-6177 Metropolitan Service District _ also 2000 S.W. First Ave. Tanya Collier, ORCA chair-elect and Portland,,Or. 97201-5398 Metro councilor y Rena Cusma, executive officer Metropolitan Service District -(503) 221-1646 2000 S.W.'First Ave. Portland, Or. 97201-5398 ! Mid Columbia Council of Governments (503) 221-1646 502 E. Fifth St. The Dalles, Or. 97058 Richard 3entzsch, executive director National Association of Regional (503) 298-4101 Councils (MARC-) 1700• 'T' St., N.W. Mid Willamette Valley Council Washington, D.C. 20006 of Governments (202) 457-0710 220 High St.,N.E. Salem, Or.`' 97301 Intergovernmental Relations Division Alan Hershey, executive director State of Oregon Executive Department .(503) 588-6177 155 Cottage Street,,N.E. Salem, Or. 97310. h Qregon District 4 Council of Robert Schumacher, administrator .Goaernients '. (503) 37.3-7652 155 SW. Madison:*St. ' 'CoYvailis,. Or. . 97333. '. William Wagner, executive director, .(503)'757-6851 Rogue Valley Council of Governments P.O. Box 3275 Cental Point, Or. 97502 Dennis Lewis, executive.director (503)`664-6674 or 779-6785- Funding 79-6785Funding and Financing Handbook, ODDA Page 26 I 1' 1; ECONOMIC DEVELOPMENT ADMINISTRATION The Economic Development Administration is a division of the.U.S. I ,. Department of Commerce whose major responsibility is to create jabs. Projects within Oregon are initially handled in the Portland office. Most programs are administered (and grant applications submitted) through each region's economic development district. To find the phone' number of your local economic development district, phone EDA in Portland at 221-3078. There are.three primary programs which are directly tied to the creation of:new documentable jobs and may be limited to those counties or parts ofcounties with particularly high levels of unemployment. 4 1. The technical assistance program involves financial assistance for planning and operation of administrating Main Street programs. j Likelihood of funding of demonstration projects in Oregon with a y successful program existing is limited. The scope of such a project would most likely have to be innovative and would involve pioneering program efforts. 2. Public works a. TITLE I must have direct impact with long term private sector jobs. b.' b.' PUBLIC.WORKS IMPACT PROGRAM (PWIP) could have a positive ` impact on design concerns. It,must be in a high unemployment area and produce labor-intensive projects (construction jobs). In some cases it can be used in conjuction with Community Development Block Grants. In spite of the focus on construction jobs, PWIP projects must also have a logical relation to the community's economic development. 3.; : Revolving Loan Fund This is directly related to the economic distress of the strea. Loans ars made.available at below market rates. Again, direct, permanent .job orcation.is a factor,• so facade rehabilitation unrelated to jpb.'-creation/greservati�an-would generally not. qualify. Punding•could be used for capital,equipment, thus freeing part 'of, `the business operator's money for facade renovation. The.•Economic Development Administration is a source for technical assistance.to funding and financing downtown projects. *Information by John Greiner, Main Street Director; IDA ORE• Planning and ' Development Association. 1 �.' F=dIng and Financing Handbook, ODDA Page 27 s INR 1 STAM HISTORIC PRESERVATION OFFICS The State Historic Preservation Office is a program unit of the Parks and Recreation Division of the Oregon Department of Transportation. A ` professional staff of five persons represent the fields of history, Archeology, architecture and architectural history. Operations of the State Historic Preservation program are funded on a 50/50 basis by the state and federal government. Specific federal responsibilities include: 1. Conducting a-statewideinventory of historic sites and places; 2. Recommending places of local, state and of national significance to the National Register of Historic Places; 3. Administering the federal/state grants-in-aid program; 4. Review of state and federally.-sponsored projects which may affect historic properties; and 5. Certifying the rehabilitation of historic properties under the provisions of the Economic Recovery Tax Act of 1981, as amended. Additional state-mandated duties include: 1. Administering a state tax incentive program for National Register properties; , 2. Haintenance of archeological site files; 3. Formulation and implementation of the Oregon Property Management program; 4. Review and comment of Goal 5 compliance plans under the state Land Conservation and Development Commission's guidelines; 5. Serving as liaison with the Oregon State Advisory Committee on Historic Preservation; and 6. Certifying the historic significance of properties seeking loans - from the Department of Veteran's Affairs. The State Historic'Preservation Office.provides: technical assistance in the above mentioned areas that are applicable to development projects. For more information contact the State.Historic Preservation Office, 525 Trade Street S.'B., Salem, Oregon; 92301'- (503) 378-5001. *Information by James Hamrick, Preservation Specialist, State Historic Preservation Office. 1 Funding and Financing Handbook, ODHA Page 28 CREM DowNTOWN DjvEwPHM ASSOCIATION The 'Oregon. Downtown Development Association is the only statewide organization working to assist in revitalizing and maintaining the health of Oregon's business districts,:downtowns and older commercial cores capitalizing on the unique assets and qualities of each community. To that end, ODDA. offers a variety of technical assistance programs. 1 The 'Oregon Downtown Development Association receives funding from the Oregon Lottery as well as from service fees, private donations, and l memberships. As a result, ODDA is able to offer comprehensive service packages at subsidized rates to organizations following the Main Street Approach. Broadly described, ODDA offers assistance in the areas of Promotions, Design, Economic Restructuring, and Organization. Some specific examples of Oregon Downtown Development Association services include assessment team studies, design assistance, rendering, manager training, board and committee development sessions, grant writing assistance, goal setting workshops, and reconnaissance visits. ODDA is dedicated to supporting comprehensive revitalization programs. I Therefore, to receive specialized technical assistance (at subsidized J rates), a city must maintain some base level of program. The service . packages include options relative to the size, commitment, and resources of the city. For more information contact Brian Scott, -Executive Director, Oregon Downtown Development Association, 921 S.W. Morrison,'Suite 505, Portland, Oregon, 97205 — (503) 222-2182. *Source: Oregon Downtown Development Association. s i` Funding and Vivancing Handbook, ODDA Page 29 4 Ill;lai LUM OP OREGON CITIES The League of Oregon Cities is an association that was;formed in 1925 by 26 Oregon cities to conserve and defend home rule powers of Oregon cities; to promote cooperation and efficiency in the management affairs; and to discuss and recommend legislation for the benefit of the cities of Oregon. Today,the membership includes,238 of the state's 242 cities. The original objectives have been amended and expanded to include additional goals. However, the Leagues committment to city government remains the same. Its programs of activities and services is aimed at helping.Oregon cities to be strong, efficient units of government, effectively answering the needs of their citizens and representing the interests of city residents before both the state and federal governments. The League of Oregon Cities is comprised of twelve elected and appointed city officials. These officials are elected by the Oregon cities every year and they represent both large and small cities from every region of the state. i The League works in several different governmental areas. The League f reviews and recommends solutions to long and short-range problems cities face through its active policy setting committees. Intergovernmental 1 Relations is one of the most important functions of the League. The goal of this service.is to act as a watchdog over state and federal agencies. Legislative services include defining legislative issues of common interest to Oregon cities, working- for:the passage or defeat of legislation affecting cities at both state and federal levels, and ,. involving city officials in legislative affairs. The League of Oregon Cities can provide technical' assistance through providing information on city practices and procedures ;in Oregon and other states as well. The League has an extensive library of informatiion on city management,theory and practices, ordinances adopted by other cities; and many "haw-to" publications.. -This technical assistance; service is called the Joint Urban Service,Program and is offered on a daily basis by. the Bureau of Governmental Research and Service, at tine University of Oregon. Requests for.•information on legal questions, sample:ordinances and.,city policies and practices.can be made by phone-Airactly t:o the Bureau (503) 686-5232. Questions concerning state or federal programs go directly to the League. Throughout the year, the League.of Oregon Cities also. schedules field visits to city halls throughout Oregon to provide on-the-spot answers to questions. .The League also offers several conferences and training workshops. For more information contact the League of Oregon Cities, Local Government Center, P.O. Box 928, 1201 Court Street N.B., Salem, Oregon, 97308 - (503) 588-6466 or toll-free (800) 452-0338, M *Source: "League of Oregon Cities"brochure. ]Funding and Financing Vandbooks ODDA Page 30 COMCIL FOR ECONOMIC DEVELOPMENT IM OREGON s. The Council for Economic Development in Oregon (CEDO) is a non-profit organization formed for the purpose of bringing together and sharing economic development resources. CEDO's mission is to help Oregon's communities achieve a stable and diverse economy. Among its many services, CEDO provides an information referral and technical assistance service. - Periodically a community or organization simply needs to have a telephone conversation with someone who is an expert or has experience in a particular aspect of economic development. In other instances; on-site assistance may be needed. CEDO provides these telephone and on-site consultation services free of charge by using CEDO's network of economic development professionals from throughout Oregon. Organized by professionals involved in commercial, industrial, and neighborhood development programs, CEDO members represent diversity,of skills, disciplines, and professional occupations. For more information contact Debbie McCabe, Executive Director, Council for;Economic Development in Oregon, 529 S.W. 3rd Ave, Suite 500, Portland, Oregon, 97204 - (503) 228-1356. { *Information from Debbie McCabe, Executive-Director, CEDO. r yuWiug and Financing Handbook., ODDA Page 31 1 SI BUSINESS DEVEMP)M CENTER NETWORK, The Oregon Small Business Development Center Network is a program designed to provide assistance and resources to Oregon's small business community. The Network links resources of federal, state and local governments with the private sector, community colleges, universities, and other educational organizations. The Oregon SBDC Network is committed to strengthening the business side of small business. Small firms account for 96 percent of Oregon's businesses, and employ 85 percent of the,private work force. A major statewide<objective is economic growth through support of small 1 business. l Oregon has one of the most comprehensive networks of small business development centers in the country. All 15 of Oregon's community colleges and four state colleges are Network members. The state Network } off ice at Lane Community College in Eugene coordinates the program. Many services are offered through the SBDC. Free, confidential business` counselling is provided by the center staff, business professionals, qualified volunteers, and college faculty. Business training classes, workshops, seminars, and conferences are also offered. 9 The network also has a large business resource library containing books, periodicals, videotapes, microcomputers, and business software. ic Further business services include business referrals, contacts and' information. In addition to these services,the SBDC also offers some special services. To help Oregon. businesses develop overseas trade opportunities, the Network has established The Small Business International Trade Program at Portland State University. The program provides. counseling for developing'.potenti.al products, information on international trade regulations and requirements, and assistance in developing international business and marketing plans. } Furthermore, a number of specialized publications have been produced by members of the Oregon SBDC Network. Publications include'local business directories, collections of resource materials, business and marketing plans, business start-up kits, and a small business bibliography. Some Centers of the Oregon SBDC Network also offer special activities for women, veterans, and minorities. For more information contact your local small business development center network. (List of SBDCs on following page.) *Information taken from "The Business of Small Business" brochure. . Funding and Financing Handbook, ODDA Page 32 OREGON SMALL BUSINESS DEVELOPMENT CENTER NETWORK JULY 1987 4 UE MOUNTAIN CC MT.HOOD COMMUNITY COLLEGE EASTERN OREGON ST.COLLEGE m Hampson,Director Don King,Director Sally Snyder, Director 1 Belly Johnson, Support Mary Nicholson, Support Theresa Marquis. Support 37 SE DORIAN 26000 SE STARK ST REGIONAL SERVICES INSTITUTE PENDLETON,OR 97801 GRESHAM.OR 97030 LAGRANDE,OR 97850 (503) 276-6233 (503)',667-7658 (503)963-1391 CENTRAL OREGON CC PORTLAND COMMUNITY COLLEGE OREGON INSTITUTE OF TECH. Reese Shepard,'Director Hal Bergmann,Director Keith Kramer,Director Kim McGhee,Support 385.5524 Jan Howard, Support Jamie Albert,Counselor 2600 NW COLLEGE WAY 221 N.W.2nd Ave.,Third Floor Rita Camaille.Support BEND,OR 97701 PORTLAND,OR 97209 3201 Campus Drive (503)382-6112 ext 237 (503)273-2828 KL.AMATH FALLS.OR 97601 (503) 683-7556;883.7562 }CHEMEKETA CC ROGUE COMMUNITY COLLEGE j Bobbie Clyde,Director Lee Merritt,Director SOUTHERN OREGON - 'Linda Gephardt _ Donna Love,Support STATE COLLEGE,ASHLAND 365 FERRY ST.SE 206 NE 71h Cynthia Ford,Director SALEM,OR 97301 GRANTS PASS,OR 97526 Rebecca Sawyer, Support (503) 399.5189 (503)474-0762 REGIONAL SERVICES INSTITUTE ASHLAND,OR 97520 CLACKAMAS CC SOUTHWESTERN OREGON CC (503) 482-5838 Karen Stone,Director Bonnie Korieva, Director Karen Vowell,Support Lori Capps, Support SOUTHERN OREGON 108 Sin ST. 1988 NEWMARK ST. STATE COLLEGE,MEDFORD ),EGON CITY,OR 97045 COOS DAY,OR 97420 Judy Lininger,Program Coordinator a) 656-4447 (503)688-2525 EXT 259 Joh Trivers.Counselor SBDC jCLATSOP COMMUNITY COLLEGE TILI:AMOOK BAY CC SER.DIST. 229 N BARTLETT Rill Filler®Director Jun aDoinel,Director MEDFORD.OR 97501 Betty'Stark,Support Rhonda E13erbroek,Support (503)772-3478 1240 S HOLLADAY 401 B MAIN ST. SEASIDE,OR 97138 :. TILLAMOOK,OR 97141 PORTLAND STATE UNIVERSITY (503)738.3347 (503)942-2551 Small Business Int,Trade.Program .:John Otis,Director E COMMUNITY COLLEGE TREASURE VALLEY CC Judy Rothrock,Support Jim Piercey. Director Christine Krygier,Director P.O.Box 751. Rosemary Busby. Support June Oster, Support University Center Bldg. ]1059 WILLAMETTE ST. 173 SW 1ST ST. 527 SW Hall,Suite 305 EUGENE.OR 97401 ONTARIO,OR 97914 Portland,OR 97207 (503),726.2255 (503) 689-2617 (503) 229-3257 ]LINCOLN COUNTY SBDC. TREATY OAK CC SD OSBDC NETWORK OFFICE Wes Patterson,Counselor Bob Cole,Director Edward"Sandy"Culler,St.Director P.O.Box 29 Teresa Gardipee, Support Laura Weaver,Asst.State Director Mail 101,Suite A 212 WASHINGTON Elaine Marsh, Secretary Depoe Ray,OR 9734.1-0029 THE DALLES,OR 97058 1059 WILLAMETTE ST. CN-BENTON 3) 765.2627 (503) 296.1173 EUGENE,OR 97401 (503) 726.2250 CC UMPOUA COMMUNITY COLLEGE R Spilde,Dir-eclor Terry Swageny.Director OSBDCN COMPUTER BBS 1,.eie;Schamp,Support- Diana Birenbaum, Support (503) 343.5570 500 SW PACIFIC BLVD:. 744 SE ROSE 1200/2400 Saud ALBANY,0.R 97321 ROSECURG,OR 97470 8 data,N parity,1 stop , 503)467 6112, .. . . (503)672.2535;672-3679 33 CITY GOVERNMENT City Government dollars can be a source of funding for several downtown A' projects. Basically there are two funding pots from which you can solicit money from the city government: the general funds, and the special dedicated funds. Many different sources make up the revenues of these funds. For instance motel taxes are one of the special dedicated funds but franchise fees go into the general fund pot to be allocated for various city projects. Some money that is collected by the government is placed partially in both funds, such as property tax revenues. Within these funds the city government has a certain amount of money that must be allocated for particular,projects. For instance one - 1 special dedicated fund is made up of money from gas taxes and this money must be allocated to street projects. In order to get the city government to finance a project it is critical that the solicitors present a'good case on how and why the government should finance their project. This requires a certain degree of research, planning, and support from others. Furthermore, if a group plans to :reapply for funding from the city after having received money before, it must prove that the money was well spent and the program is i successful.: Otherwise the city will distribute its money somewhere else I that shows more promise. i If the city government has already allocated the money that is collected> i for a particular purpose there isn't necessarily another fund from which more money can be pulled to give to a solicitor. However the city government does not directly control a lot of potential '£unding sources. J If a solicitor has a good sense,of where money comes from there are i several otherplaces to turn to try to get funding for a project. Other possible sources to pursue if the city government funds cannot finance a project are revenues from parking meters, parking districts, tourism funds,. bicycle funds, parks. and recreation, utilities, .colleges, development agencies, private w improvement. funds, private donations, 4 service clubs, and memorials, to name A few. •In sum, the solicitor must find out where the sources of.money are and then match the resources of the counity with the project lie wants to get funded* : Of course this requires-'a certain amount of.'support from the community'£or his project to carry the weight that will convince those with the authority to distribute money to finance the project. City dollars can be applied to downtown management, public imeprovements, public facilities, technical assistance, and.possibly promotions« For more information contact Ed Murphy, City of Grants Pass, 1010 A.W. "An Street, Grants Pass, Oregon, 97526 - (503) 474-6355. f *Source: Oregon Downtown Development Association. 'Funding and Financing Handbook, ODDA Page 34 I Now ` FE)ERAL AND STATE FUNDING (Regional Development Institutions) There are several federal and state funding programs that can be used to fund all kinds of downtown development projects. These resources could possibly be used to fund downtown management and promotions and they definitely could be utilized for public improvements, building rebabilitati.oz and new construction, business starts and expansions, public facilities, and technical assistance. However, these funds are not always easy to locate and acquire. Oregon is fortunate to have a welly-established base of regional organizationswhich already have the capacity to help -Oregon business and industry acquire the financing needed for growth and creation of new jobs. Over the past decade, local. efforts have created a network of regional financial institutions to meet business needs. These organizations all have professional staffs and skilled boards, forming a development partnership which achieves bottom-line results in the form of new jobs. The achievements of these lorganizations have been quite impressive. Every,part of the state has a regional financing organization serving it. Southwest Oregon is the home of CCD Business Development Corporation, the most senior ,of the organizations. Central and Southeast Oregon are served by the Oregon Certified Business Development Corporation, while Northeast has the Greater Eastern Oregon Development Corporation. The Columbia Gorge area is served by the mid-Columbia Economic Development District and the Willamette Valley is covered by Cascades West Economic Development District and the Paid-Willamette Valley' Economic Development District. The Portland area and Northwest Oregon are served by the Portland Development Cormnission and River East Progress, Inc. 'Tillamook County, not currently served by a-local ` organization, may soon be served by River East and can now be served by 1 CCD, which has statewide operating authority. Each of theseorganizations is structured differently to meet unique local needs. Several of the,organizations are closely affiliated with partnering organization. For example, Greater Eastern Oregon .Development Corporation is affiliated with the_East Central Oregon. ` As$ociation of Counties and provides finance packaging service to the Blue Mountain Intergovernmental Council Economic Development District counties. * The Oregon Certified Business- Development Corporation is allied with-the-Central Oregon Intergovernmental Council. Cascades .West Economic Development District is a partnership of the Oregon District 4 and imine Councils of 'Governments', and is affiliated with Cascades West Financial Services. All of the regional institutions share m commitment to quality and service in developing their areas._ Each organization .is directed by a Board representing a partnership of the private and public.sectors. yunding and.Financing 'Handbook, -0DDA Page 35 I $.wy.,' e • .0 t co OZ Raj C �m g •Ul •1 M a god ,f �1 O d v iu4u C =000dc =O�v"�O•` O (� Yi O f`� N�N • oG0 P.. vl�t N 'v1 Iry M d a d � V v N -LL j 4 O O you .w e' w � w•xt C K w(�..� W Q. a to a to 0.m o Om on w g w y o 0 3 0 0 WE w V .m C4 eLe f+ s. 12 FA �... dCi Q1 � � S �•C Q� y �i is .C.®.•. ''4»; d C�� ®•c8•s � S�� en au , v� aTaT v } oa � dY E:E§ 0 o E p Eg a EQ u E •a Z1 06 Y� w C:,.0 •#Q p 66 $ $ et 0 0 �M• N M 4 n 9 a 10 B: Lil 'S �• CC �± •,yFJ�,�p av E V V ro c ga E en wto e c .7 *� E ne cro �r v 1 c oNc $® L c c u c t Li3 c ICE, C � a A:•Y! � t� c��.x°,, c os r E c w c o y.ss e' a , ap avga a= E a- � tNJ' Ewapp ®p mea � qc was • -C. ti. M. �.°�� O 60 � © °a k' , I t7 l � l For more information contact Terry Edvalsen, Director, Eastern Oregon State college$ 8th and:R, La Grande, Oregon, 97850 --(503) 963-1755. l (For addresses to some of these institutions refer to the Small Business Development Center and Councils of Government sections.) ` *Information by Terry Edvalsen, Director, Eastern Oregon State College. J **The following page is a description of generally available federal and state business financing programs for which regional organizations provide financial packaging services. 1 , t a � iWd..:Fl 4t* Mkiffliook ODDS Ta. ge 36 } SD 's There are millions of ways to fund and finance commercial revitalization I projects and programs and there is revenue out there that is available for worthy development projects. But much of the time the reason these projects don't get funding is because no one knows where to look for that revenue. Thus it is important to try to get a sense of where the money is and what the requirements are for applying for this money. C This 'handbook has given several ideas, both "obvious" sources and not so well known sources, of where money can be found to finance projects. No � matter'what you're trying to finance, it is essential that the program n be "sold" to the potential is well planned and-organized so that it ca P sponsor. The future funding of a program will depend on its history of success so this planning and organization as well as the enthusiasm and community support will play a major role in the continuation of a program's funding. For any additional information or for additional references on funding' I and financing commercial revitalization projects contact the Oregon Downtown Development Association. 1 g i 1 E ��a � Funding and Financing:Handbook, ODDA Page } l CITY CENTER PLAN TASK FORCE C �`7Y i��ed VISION FOR* DOWNTOWN °TIGARD � E The 'Vision for downtown Tigard is a 'living and 'growing downtown, with a special character and identity. The major unifying feature is the image of a €; "City in the Park." This image has as its centerpiece Fanno Creek Park, a large publicly owned area of land dedicated to public use and enjoyment in the -heart of the City. Contributing to the image are fingers of green extending throughout the downtown in the form of leafy trees overhanging streets, richly planted pedestrianways, greenway entrance points, and the region's only 'tea test garden. This clear ,and compelling image shows the value that Tigard°s citizens give to quality of life. ' As attractive as this image is, the Vision recognizes that it is the people who make the town. To this end, the Vision' foresees a multitude of people drawn to the downtown not only by an appealing environment, but by available governmental, -social, financial, and professional services, and above all by a strong retailcore, with many unique, one—of--a—kind businesses. Other elet„ants that make the downtown 'alive and contribute to an ample nightlife, such as 'restaurants, street vendors, movie theaters, and facilities for performing arts events are an important part of the Vision. Close—in housing and a high--quality hotel assist the central area economy. To facilitate economic revival, the Vision foresees improved access to downtown from many directions and, within the area, a grid system of streets to increase frontage, sites and improve traffic ,circulation. Seen also are several small parking lots set interior to the block to minimize the visual impact on downtown and to disperse the parking to serve the most businesses. As a primary circulation system that connects activities throughout the downtown, the Vision foresees a network of pedestrianways leading to the back entrances of buildings. Integral to the Vision it's the belief that the past is worth preserving. Accordingly, the Vision foresees the preservation and restoration of the downtown's few remaining buildings of historical significance. These contribute to preserving our memory of the origin of the City. Co--existing with historical buildings are attractive newer buildings set flush with the street to create a sense of enclosure and place. To delineate the downtown area, the Vision foresees clearly defined edges and entrance points. We believe this Vision statement. describes a city center, with its own individuality, that is livable and worth being in. sb/3504P/0057P < f I ” dr CITY OF TIGARD PROPOSED WORK OUTLINE $ l �$¢JECT ORIENTATION 1.1 Review documentation and previous data collection 'efforts, 1.2 Meeting with Task Force to discuss and agree on: Z study objectives - work scope F3Bh NEET3B schedule workshop objectives community and property owner involvement 1.3 Revise scope of work/schedule if necessary. P, oduct: Je_v_ised scope and p1Xggt1'on �i4 � bJORKS�OP 2-1-2-0 y 2.1 Design workshop;format 2.2 Facilitate workshop o Scenarios SECQ�ID MEE�I�I� o Consensus on market strategies 2.3 Prepare memo summarizing MEL4QBA pULf JR.B.PQR_T workshop results t;Lesu ts_ Consensus on direction for market analysis TBSBAR= ANALYSIS 3.1 Reform objectives (outline market segments of relevance/possible actions to enhance market) 3.2 Review with City staff. 3.3 Market analysis to test segments/actions Hobson&Assoc 3.4 Prepare memo on analysis bEETj.NQ 3.5 Meet to review with committee L4E� M.Nj?.Vb`B. E_QR� STRATEGY DEVELOPMENT 4.1-4.7 E4= -/.-Y (,L(rCt.o a Lo M�C'PT PLAN l 4.8 DRAFT REPORT/Review with Task Force 5i ZINU EBY= F.I—NAL EEE4RT t I Hobson A&sacia tes N Ln k 4 rl �Ln IN N H� �r wa b c!1 rn N >jv U E+ N N to a w A Ln N co r-1 �as � U 4J'2 w 0 q. O W ® r-i r-9 rq tV N N M M M M V Ln to to Hobson Fr Assoca<a ter, A J,J CITY CENTER PLAN STEERING COMMITTEE 4 FEBRUARY/MARCH MEETING SCHEDULE Thursday February 11 6:30 PM - 9:00 PM Regular ' Meeting Saturday February 20 9:30 AM - 12:30 PM Consultant Workshop Thursday February 23 6:30 PM - 9:00 PM Regular Meeting Saturday February 27 8:30 Al 5:00 PM Fanno Creek Workshop Tuesday March 8 6:30,PM - 9:00 PM Regular Meeting, Thursday March 17 6:30 PM - 9:00 PM Regular Meeting Thursday March 31 6:30 PM 9:00 PM Consultant's Memorandum Report Thursday April 14 6:30 PM - 9:00 PM Consultant's Draft Report Monday April 25 5:30 PM 7:30 PM Consultant's (tentative) presentation 'Co Task Force and City Council fi t. r s � Se.SSS 6'yL z AMENDMENTS TO TIGARD URBAN RENEWAL PLAN Patterson, Stewart and Associates October. 3, 1983 i ( 2 TIGARD'URBAN RENEWAL PLAN Amendment 1 - Bottom of Title Page ADD: Adopted by Tigard City Council on, 19 by Ordinance No. Amended by Tigard City'Council on, 19 , by Ordinance No. Amendment 2 "Page (i) Update Council/TURA names Amendment 3 - Page (ii) Revise as necessary Amendment 4 Page (iii)` Revise Table of Contents as necessary Amendment 5 -'Page 1 - 3 Eliminate first paragraph which reads: AN URBAN RENEWAL AGENCY HAS TWO STATUTORY POWERS WIiICH A CITY DOES NOT HAVE. THE FIRST IS THE POWER TO ACQUIRE LAND FOR RESALE TO A PRIVATE DEVELOPER. THE SECOND IS THE POWER TO USE TAX INCREMENT FINANCING. THE ACQUISITION OF LAND FOR RESALE TO A PRIVATE REDEVELOPER IS NOT AKAG THE PROJECT* ACTIVITIES APPROVED IN THIS PLAN; 'PROPERTY ACQUISITION FOR THIS PURPOSE CANNOT BE DONE UNDER THIS PLAN. THIS PLAN IS BASED ON THE ASSUMPTION TMT THE PUBLIC IM- MOVEMENTS PLANNED WILL BE SUFFICIENT TO INDUCE.,DEVELOPMENT AND REDEVELOPMENT BY THE PRIVATE SECTOR. This language is inaccurate and no replacement is necessary. Amendment 6 Page 1 -3 The second paragraph (will become the first) which reads: TAX INCREMENT FINANCING IS PROPOSED AS THE PRINCIPAL METHOD OF FUNDING THE -PROJECT ACTIVITIES OF THE URBAN RENEWAL AGENCY. THE FOLLOWING PARAGRAPHS FROM THE OREGON BOND ADVISOR, JUNE, 1981, DESCRIBE TAX INCREMENT FINANCING. shall be amended to read: e1 _ i Tax increment financing, as provided for in Section 700 of this Plan, is proposed to be one of several methods used to fund approximately 37 percent of the project activities of the Urban Renewal Agency. The remaining approximate 63 percent will be funded from a'variety of sources including Local Improvement Districts, Sewer Fund, Storm Drain Fund, Railroad Company participation, private land developers, Systems Development Charges, General Obligation Bond Issues, State and Federal Government grants as such may, from time-to-time, be available. The following paragraphs from the "Oregon Bond Advisor", June, 1981, describe tax increment financing: Amendment 7 - page 1 - 4 The second paragraph which reads: TAX INCREMENT REVENUES WILL BE AVAILABLE FOR A PERIOD OF TEN YEARS. AT THE END OF THIS PERIOD,:THE.ASSESSED VALUE OF THE RENEWAL AREA WILL BE "UNFROZEN71 AND THERE WILL LIKELY BE A SUBSTANTIAL INCREASE IN THE TOTAL i ASSESSED VALUE UPON WHICH TAX RATES ARE CALCULATED.- WHEN ASSESSED VALUE RISES, TAX LEVIES ARE SPREAD OVER A GREATER ASSESSED VALUE AND MAY POSSIBLY CAUSE TAX 'RATES TO DECLINE. shall be amended to read: The Tigard Urban Renewal Agency and the Tigard City Council has authorized the use of 1 tax increment proceeds, together with other funding sources, to retire debts incurred in carrying out this Urban Renewal Plan. Total, cumulative, proceeds to be collected by tax increment methods shall not exceed the sum of five million six hundred and eighty thousand dollars ($5,680,000). 5 Amendment 8 -page 4 - 2, subsection 14 which reads: € 14. TO DEVELOP A FINANCING PLAN WHICH ENCOMPASSES THE SOLUTIONS TO THE ABOVE-STATED GOALS. shall be amended to read: To develop;a financing plan in conformance with the provisions ORS 457 which will alloy the Tigard Urban Renewal Agency to implement as many project activities and to provide as many solutions to the blighted conditions which exist within the.boundaries of the Urban Renewal Area as funding resources will allow. - 2 - r i Amendment 9 - page 5 - 1. subsection A, Second Paragraph which reads; THIS URBAN RENEWAL PLAN SHALL IN ALL RESPECTS CONFORM WITH THE CITY'S ADOPTED PLANS AND ORD I WkNCES. shall be amended to read: This Urban Renewal Plan shall in all respects conform with the City's Comprehensive Plan. Amendment 10 - page 5 - 1, Subsection B. No deletions but add the following: Such plans, codes, ordinances, and laws., as they exist on the effective date`cf this Plan and as such may be amended from time to time, shall by this reference be made a part of this Plan as if included herein in full Note:` I do not have a copy of your current Zoning Ordinance. It could be wise to include within the Section 500, the following: 1. The Intent and Purpose of each Zone included on Exhibit 6. 2. The maximum residential density permitted in each included zone. Amendment 11 - page 7 - 1, first paragraph which reads: THE PROJECTS DESCRIBED IN TH(S SECTION ARE NOT PRIORITIZED AND WILL BE UNDERTAKEN BY THE URBA14- RENEWAL AGENCY OF THE CITY OF TIGARD TO ACHIEVE TItE GOALS AND OBJECTIVES SET FORTH IN SECTION II00, SUBJECT TO APPLICABLE FEDERAL, STATE, COUNTY AND CITY LAWS, POLICIES AND PROCEDURES shall be amended to read: The projects, described in this Section 700 are prioritized as set forth in Table A below. Such projects will be undertaken by the Urban Renewal Agency to correct blight and blighting influences and to achieve the objectives set forth in Section 400. All such projects shall be implemented in full compliance with all local, state and federal regulations and procedures. 3`- :a . r Amendment 12 page 7 - 4, Subsection 700-A-7-(B), which reads: { 4) ACTIVITIES T VITIES PLANNED. DETAILED PLANNING 1.11LL PROVIDE SPECIFIC INFORNIATCON AICD IMPLEMENTATION PROCEDURES 'I'D ACCOMPLISH THE 1 INITIAL PROJECT ACTIVITIES CONTAINED IN SECTION 700 OF THE PLAN. THE PLANNING PROGRA14 WILL ALSO ADDRESS OTHER ISSUES AND NEEDS C NOT INCLUDED IN THE INITIAL PIJN AND MAY IDENTIFY ADDITIONAL I PROJECTS FOR INCLUSION DURING THE PLANNING PERIOD. ADDITIONAL t PROJECTS MAY BE ADDED FOLLOWING THE PROCEDURES FOR' /V-IENDMENT CONTAINED IN SECTION 900. FUTURE PROJECT ACTIVITIES MAY INCLUDE: 1 LAND USE AMENDMENTS: ° ADOPTION OF DEVELOPMENT STANDARDS PROPERTY ACQUISITION PROGRAM FOR OFF-STREET PARKING OR REDEVELOPMENT ° REHABILITATION PROGRAM i CIVIC CENTER PARTICIPATION - I shall be amended to read: (B) Activities Planned. Detailed planning and engineering will provide specific information and implementation procedures to accomplish any or all of the project activities set forth in Table A below. Additional project activities may be added following the pro cedures for amendment set forth in Section 900. Future project activities may include: .. Develop and adopt development standards. Building rehabilitation program Civic Center development ti Amendment 13 - page 7 - 4, Subsection 700-B-2-(A), which reads: ) I 2. PROJECT ACTIVITIES REQUIRING PROPERTY ACQUISITION A) STREET RIGHT-OF-WAY IMPROVEMENTS_. PROPFRTY ACQUISITION WILL BE LIMITED TO STREET RIGHTS-OF-WAY DESIGNATED IN THE COMPREHENSIVE PILI OR THE COMPREHENSIVE STREET DEVELOPMENT AND MAINTENANCE PROGRAM, AS THEY MAY BE AMENDED E"RUM 'T[MC To TIME. shall be amended to read: (A) Street flight-of-Way Improvements. Property acquisition shall be limited to street rights-cf-way designated in Table A of this Section 700 and graphically described on Exhibit 3 of Part Two of this Plan. f i 4 - '+ Amendment 14 - pages 7-5 and.7-6, Subsection 700-C, which reads: C. PROJECT FINANCING AN ANALYSIS OF FUNDING SOURCES FOR THE PROJEi_T ACTIVITIES DESCRIBED IN SECTION 700,c'I S SFIOV+N IN THE ACCOMPANY I NG TABLE "SOURCES OF FUNDS FOR i DOWNTOWN IMPROVEMENTS" THE TABLE Sl•IOWS FOR EACH PROJECT POSSIBLE PRI- I MARY AND SECONDARY FUNDING SOURCES FOR TI IA'T PROJECT. _A PRIMARY FUNDING ' SOURCE IS ONE WH I CI L IS MOST OF1 EN USED BY 1"I LJ: C 11 Y I:OI%, TI AT TYPE OF PROJECT. A SECONDARY FUNDING SOURCE IS ONE WHICH CAN BE 13UT IS NOT USUALLY USED FOR THAT TYPE OF PROJECT. ALSO Sint-ill IS TAX INCREMENT FINANCING AS A POTENTIAL PRIMARY OR'SECONDARY FUNDING SOURCE OR AS AN INTERIM FINANCING'MECHANISM. I TAX INCREMENT FINANCING IS PROPOSED AS A FUNDING SOURCE FOR PROJECTS WHICH ARE NON-LOCAL; THAT IS, THOSE WHICH BENEFIT A LARGE OR UNDEFINED AREA. TAX INCREMENT FINANCING IS ALSO PROPOSED AS AN INTERIM FINANCING - WHICH CAN BE ASSESSED TO PROPERTIES AS THEY MECLtAN I SM FOR PROJECTS V!h DEVELOP. THE USE OF INTERIM FINANCING WILL ACCELERATE IMPROVEMENTS WHICH WOULD OCCUR DISCONTINUOUSLY, AS EACH PROPEhTY DEVELOPED. THE TABLE LISTS SEVERAL ALTERNATIVES AS SOURCES OF f=UNDING. THE FOLLOW- ING PRINCIPLES WILL BE USED IN THE DEVEI.UPMEN'T Of" ANNUAL PLANS AND BUDGETS FOR PROJECT ACTIVITIES: n COSTS OF LOCAL IMPROVEMENTS,-.THAT IS, IMPROVEMENTS (IFNEFITTING SPECIFIC PROPERTIES, SHOULD BE ASSESSED TO THE BENEFITTING PROPERTIES. ° DUE TO TIMING FACTORS, IMPROVEMENTS :•:HICH,WOULD,EVENTUALLY BE PROVIDED AS CONDITIONS OF DEVELOPMENT MAY<-BE-CONSTRUCTED WITH TAX INCREMENT FUNDS A14D ASSESSED TO PROPERTY UPON DEVELOPMENT. DUE TO HIGH INTEREST RATES, USE OF TAX INCREMENT FUNDS MAY BE C USED AS A SUBSTITUTE FOR BANCROFT BONDING. PROJECTS WHICH WOULD NORMALLY BE FUNDED THROUGH SPECIAL PURPOSE FUNDS, BONDS OR LEVIES SHOULD NOT BE FUNDED THROUGH TAX INCREMENTS IF FUNDS ARE AVAILABLE THROUGH THOSE SOURCES. ° TAX INCREMENT FUNDS MAY BE USED FOR NON-LOCAL IMPROVEMENTS WHERE OTHER FUNDS ARE NOT AVAILABLE. BY FOLLOWING THE PRINCIPLES ABOVE, IT IS INTENDED TI-AT THIS PLAN WILL BE CONSISTENT WITH OTHER CITY IMPROVEMENT PROGRAMS. FANNO CREEK IMPROVEMENTS WILL BE FINANCED IN PART WITH TAX INCREMENT MONEY, HOWEVER, A MAJORITY OF THE PROJECT WILL LIKELY BE FINANCED BY CITY BONDS AND LEVIES. TO THE I EXTENT THAT TAX INCREMENT FUNDS ARE USED AS INTERIM FINANCING, COSTS WOULD ULTIM4TELY BE ASSESSED TO PROPERTIES. FUNDS RETURNED TO THE AGENCY WOULD THEN BE AVAILABLE FOR PROJECT ACTIVITIES CONTAINED IN THIS PIAN OR MAY BE UTILIZED FOR ADDITIONAL_ PROJECT ACTIVITIES APPROVED THROUGH THE AMENDMENT PROCESS SPECIFIED IN SECTION 900 OR MAY BE TURNED OVER TO THE TAXING BODIES AS PROVIDED IN ORS 1157.4500). shall be deleted in its entirety and in Its place add the following: t I _ 5 C. Project Financing Project financing shall conform with the methods and sources of funding set forth in Table A of this Section700 and shalt comply with the provisions of Section 800 of this Plan. Amendment 15 -"Table following Page 7 - 6 Sources of Funds for Downtown Improvements shall be deleted in its entirety and in its place add the following Table A PROJECT_ IMPROVEMENTS, ESTIMATED COSTS IN 1983 DOLLARS, SOURCES OF FUNDING, AND ESTIMATED YEAR OF COMPLETION 6 E TABLE A PROJECT IMPROVEMENTS, ESTIMATED COSTS IN 1983 DOLLARS, SOURCES OF FUNDING, AND ESTIMATED YEAR OF COMPLETION e, Sources of ii unding Tax Increment Other Proceeds Sources* FIRST PRIORITY PROJECTS** % °Io 1.1 Sanitary Sewer -Commercial St. to Burnh,,un St. 0 100SF rl. Storm Drain —Commercial St. to Fanno Creek 50 50 LID Widen Main Street Bridge at Fanno Creek 32 68 State On and Off Ramps �- North side of Pacific Hwy to Commercial and Tigard streets 32 68 State A Ash Street(South Segment) - Right-of-Way 50 50 LID Ash Street (South Segment) - Construction 50 . 50 LID* Ash Street (South Segment) - Creek Crossing 50 50 LID 1.5.B Tigard Street Extension to Ash Street:- 20 LID - Right-of-Way 80 - Construction 80 20 LID Relocate R.R.Tracks 80 20 R.R. 1.6.A Off-Street Parking - South of Main Street "1542.5 1.6.B Main Street Revitalization - Pedestrian Ame - On-Street Park 1.7.A Fanno Creek Channelization . Fanno Creek Channelization 1.7.B Fanno Creek Park DC Fanno Creek Park 42.5 State TOTAL FIRST PRIORITY COST ESTIMATES-1983 $ $2,69-6,450 $3,052,550 @ 46.90% @ 53.10% C. - 7 - 1 NOW TABLE A (Continued) Sources of Funding i' Tax Increment Other ProceedsSources* ' SECOND PRIORITY PROJECTS** % % 40 LID 2.1 - Burnham Street Reconstruction 40 115 SDC 5 SDF 2.2 Tigard St. Reconstruction - Pacific Highway North 60 20 LID and 15 SDC Commercial Street Reconstruction- Main St. to 95th 5 SDF 2.3 Commercial Street Reconstruction Main St. to Hall 40 40 LID 15 SDC 5 SDF 2.4 Ash Street (North) - Right-of-Way 50 50 LID - Construction 50 50 LID - R. R. Crossing 50 50 LID 2.5.A Ash Street Reconstruction-Scoffins to Commercial St. 40 40 LID 15 SDC . ' 5SDF 2.5.B Scoffins St. Reconstruction -Southeast Segment 40 40 LID 15 SDC . 5 SDF 2.6 Scoffins St. Extension-to Hall Blvd. - Right-cg-Way 50 50 LID - Construction 50 50 LID 2.7 Civic Center - Land and Buildings 0 100 G.O.B. TOTAL SECOND PRIORITY COST ESTIMATES - 1983 $ $771,900 $2,816,600 21.51% 78.49% * SF Sewer Fund LID - Local Improvement District SDF -Storm Drain Fund R.R. -Railroad Company P.D. - Private Developer(s) SDC - Systems Development Charge G.0.B. General Obligation Bond Issue **Depending on the availability of adequate funding, projects are expected to be completed as follows: First Priority on or Before Fiscal Year 1998-99 Second Priority on or Before Fiscal Year 2000-2001 Pages 8-1, 8-2 and 8-3 - SECTION 800 - METHODS FOR FINANCING THE PROJECT Amendment 16 - page 8-1 Subsection 800-A, General Description of the Proposed Financing Methods - First paragraph f of Subsection A, which reads: A. GENERAL` DESCRIPTION OF THE PROPUSf:D f_I NVJC I I h_Mt:Tt fol) IT IS TENTATIVELY PROPOSED TO PROGRAM PROJECT IMPROVEMENTS OUT OF TAX INCREMENT CASH FLO%4--0N A PAY-AS-YOU-GO-BASIS. fIOWEVFR, THIS TENTATIVE PROPOSAL DOES NOT PRECLUN: THE AGENCY SELLING URBAN RENEVIAL BONDS SHOULDSUCH ACTION BE IN THF BEST OVLPAI.L INTE=REST OF THE PROJECT. shall be deleted in its entirety. The following sentence shall be added to the second paragraph to read: THE AGENCY MAY BORROW-MONEY AND ACC L•PT AUVANCfS, LOANS, GRANTS, AND ANY OTHER FORM OF FINANCIAL ASSISTANCE FROM THE FEDERAL GOVERNMENT, THE STATE, CITY, COUNTY, OR OTHER PUBLIC BODY, OR FROM ANY LEGAL .. SOURCES, PUBLIC OR PRIVATE, FOR THE PURPOSES Of= UNDERTAKING AND CARRYING OUT THIS URBAN RENEWAL PLAN, OR MAY OTHERWISE OBTAIN FINANCING AS AUTHORIZED BY ORS CHAPTER If 57• �` S.. The Tigard Urban Renewal Agency, prior to the receipt of adequate funds for one or more projects listed in Table A of Section 700, may contract with the City of Tigard for,engineering and construction services in conjunction with such projects and the Agency may retire debts incurred by such contract with tax increment proceeds as they are collected. n< ' I _ 9 of ,. Amendment 17 page 8 - 1 Subsection 800-C, Duration of Tax Increment Financing, which reads: C. DURATION OF TAX INCREMENT F I RAINCI NG THE SELF LIQUIDATION FINANCING ht4:TIYJD i'RLSCRIBLD IN SUBSECTION B ABOVE SHALL BE TERMINATED TEN (10) YEARS FOLLOWING THE YFAR IN WHICH THE AGENCY RECEIVES ITS FIRST TAX INCREMENTYROCELDS. SUCH TEN (10) YEAR TERMMAY BE EXTENDED ONLY BY !�1tE:f�Dtti:.PJI OF THIS PLAN IN CONFOR- MANCE WITH SECTION 900 OF THIS .0t-A1,1. shall be deleted in its entirety and in its place add the following: C Duration'of Tax Increment Financing The City Council has mandated the self liquidation (tax increment) method prescribed in Subsection B above, shall be terminated when.a cumulative sum of Five Million Six Hundred Eighty Thousand Dollars ($5,680,000) has been collected. Based on the methods of levying taxes existing on the effective date of the First Amendment to this Urban Renewal Plan, such cumulative sum of $5,680,000 in Tax Increment Proceeds is estimated to occur during fiscal year 1997-98. The year in which said cumulative sum of $5,680,000 in Tax Increment proceeds is reached may produce an amount which exceeds this sum. Should such occur, the amount of proceeds in excess of the City Council's mandated $5,`680,000 shall be prorated back to the affected taxing districts as provided by ORS 457.450(3). Revenue from any legal sources, other than that realized from the self liquidation (tax increment) method described in Subsection 800-B above, may be used to retire debts beyond the year in which the mandated $5,680,000 is reached. Amendment 18 - page 8 - 3 - Add the following Subsection "F" to Section 800 as follows: F. Duration of Urban Renewal Plan. This Urban Renewal Plan, with the exception of subsection 800-B above, shall remain in full force and effect for a period of not more than twenty-five (25) years from the effective date of such Plan. Provided hcnvever, that this 25 year life may be extended by the City Council in accordance with the provisions of this Plan to make procedural changes hereto as set forth in Subsection 900-B. - 10e I Amendment 19 - page 9 -1 Subsection`B, which reads: B. SUBSTANTIAL CHANGE SUBSTANTIAL. CHL\NGES SF ALL BE REGARDED AS REVISIONS TO THE PLAN TEXT; ; REVISION IN PROJECT BOUNDARIES; INCLUSION OF ADDITIONAL PROJECT ACTI- VITIES; REVISIONS TO THE DURATION OF TAX INCREMENT FINANCING PEk10D BEYOND THE TEN (10) YEAR TERM; PROPERTY ACQUISITIONS FOR REDEVELOPII-tENT OTHER' THAN ACQUISITION OF RAILROAD AND STREET RIGHT-OF-WAYS FOR PUBLIC IMPROVEMENTS, FANNO'CREEK• PARK ACQUISITIONS AND VACANT PROPERTY ACQUI- SITIONS CQUI- SITIONS FOR OFF-STREET PARK M AS PROVIDED 114 SECTIONS 700--Al., A2., Aj., AND;A6. OR OTHER CHANGES WHICH WILL SU9STANTIALLY CFU+NGE THE BASIC PLANNINGPRINCIPLESOF THIS PLAN. shall be amended to read: Substantial changes shall be regarded as revisions to the following: 1. Plan Text 2. Urban Renewal Area Boundary 3. Adding project activities 4. Receiving tax increment proceeds in excess of $5,680,000 5. Property acquisition for redevelopment'other than acquisition of: a) Railroad right-of-way for street, parking and landscaping; b) Land for street rights-cf-way; c) Land for Fanno CreekPark and drainage channel; or d) Vacant land for off-street parking; 6. Other changes which will substantially alter the planning principles of this Plan. PART TWO - EXHIBITS Comments: Exhibits 3 and 4 should accurately,reflect the projects described in Table A of Section 700. The graphics are poorly drawn and difficult to read. They should be redrawn. 14 12 �x In , a^.5. 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N d W f r War ¢ OD Lbbt) �'$ O � Q3,O � ao o c� M r 0;a a� .7 M Q d• c0 c+ 01�8'8L'G $ w0 rNc� M �+ r.oN rNdN - 0 0 0 0 A 0 0 D 4 0 0 0 0 0 o o o 0 0 0 00 00 0 0 0 0 0 10 0 a ?2� otio 0 0 0 0 0� 0 0 0 0' 0 o 6savL xW _ .r ct 0 0 0 0 0 0 0 0 0 0 ''o "107335 �9 , ZOu _ c _ — eA `# a w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 e� 11 ta{i eOa' In'0 a N + r d' W4Q SFN - c;0- C. ca +� deer N a w0 � , o a W o W ao N do y.p� fieNd 335 N- rwo- r S IJ c 4 rrwP .g000 e1 d ana o - 0 X>09 V tP0 b a d % l. �)-a 0M V f OJ Q 3 1i S I T1 1 d N f1 d 0 1 H 71 N Q N I a to J •d- In C Co 00 c0 W to e0G' 0' PQO^ 0` mP0' 17��777EEEE"''1111 1 s� � 1 I ♦ � 1 I I 1 � 1 1 t U fn } r` .N pp cA m W 0' 0' 4 0• d O eA P P 0' 0 V g a 0' MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and Council. January 25, 1.988 A(/u FROM: Randall R. Wooley, City Engineer SUBJECT: Walnut Street/Grant: Avenue Intersection This week's -•Tigard Times includes an article about the intersection of Walnut: Street: and 'Grant 'Avenue. The article indicates that several residentsof the area intend to petition the council for• safety improvements at the intersection, This intersection is the primary entrance to Charles F. Tigard Elementary;School There is some potential hazard inherent: in any location where school children must cross a major street. In Tigard, that potential hazard has been minimized by the presence of adult: crossing guards " at locations whe.re elementary school children must cross the major streets. An adult crossing guard is ,present at the Walnut/Grant- intersection during morning and afternoon crossing times. _ I have observed the intersection while the crossing guard was working, as have the police. ' The crossing guard' is doing "a good job. I have spoken with the,crossing guard about the problems at the intersection, as have the police, She does riot express to us any unusual traffic problems nor, any unusual hazards in performing crossing guard duties at the 'Walnut/Grant intersection. I feel that there is adequate crossing 'protection for school children at this intersection. There is a problem with sight: distance at this intersection and at other intersections along Walnut Street. The problem has existed for many years. The street and the right—of—way are narrow along the older, sections of Walnut Street. Large trees and shrubbery grow close to the street, restricting sight distance from side streets and driveways. In the past year, our new Codes Enforcement Officer has worked actively throughout Tigard to have property owners voluntarily trim and remove shrubbery near intersections, where the plants are a violation of the sight triangle requirements of the City Code. This work has improved sight: distance at many intersections, including several intersections on Walnut Street. However, on Walnut Street, sight restrictions still exist from trees and shrubbery on private property which is not; covered by our existing city codes. We will be working with the property owners seeking voluntary removal of the problem trees and plants. As part of the transportation plan update program, we will also be looking at other potential improvements to the intersection. Such improvements will be considered and prioritized as part of that program of the Transportation Advisory Committee this spring. Should those priorities prove unsatisfactory to the Walnut/Grant residents, they may wish to consider other funding sources such as a local improvement district, Mayor and Council " page 2 January 25, 1988 - While- T am riot convinced that: a traffic signal is appropriate at the Walnut/Grant intersection, other types of capitalimprovements could be beneficial. For instance, widening of the existing very narrow sidewalk on the south side of the 'street would surely improve pedestrian safety, as would addition of a sidewalk on the north side of the street. Improvements at the intersections to improve sight distance and to facilitate turning of -school buses and transit buses would also be beneficial. These project alternatives will be considered as part of the transportation plan update process. ht/2870D E s January 6, 1988 CITYOFTIFARD OREGON Jim and Lyn Iverson 12675 SW Grant Tigard, OR 97223` Dear Mr. & Mrs. Iverson: Last week I met with the Police Chief to discuss traffic safet•t issues. At that time we discussed your recent letter regarding the intersection of Walnut and Grant.' There are two safety concerns at this intersection. One is the crossing of Walnut 'Street by elementary school children. The other is the restricted sight distance for motorists entering Walnut Street. from Grant. We feel that the best protection for school 'children is the presence of a well-equipped adult crossing guard. The Police Chief has been working with the, School District to further improve the crossing guard protection at all elementary; schools. The City will furnish additional equipment to assure that all crossing guards have adequate signs and safety vests for good visibility. In January, the 'Police will be conductdug in-service training for all crossing guards in the City. In addition, the Chief has directed increased Police patrol In the Walnut area during school crossing times. A similar combination of crossing guard and police presence has proved very effective at other schoolcrossing locations. To address the problem of sight distance, we will be continuing to work with property owners to have trees and shrubs trimmed back. Some limited tree removal may be required. Some reconstruction of the intersection would be desirable to provide better sidewalks and to better provide for turning of cars and busses at -the intersection. Funds for such improvements are quite limited. Funding for the Walnut/Grant intersection will have to compete with other critical street needs city-wide for funding. The Transportation Advisory Committee is 1 beginning a project to identify and prioritize street improvement project needs. I will ask them to include the Walnut/Grant intersection as a project need. j We do not feel that a four—way stop is appropriate for the Walnut/Grant intersection. Experience has shown that stop sign installations do not always desired improvement in safety. Four-way stop inataIla tione usually work best where the traffic volumes are similar on both streets. Such is not the case at Walnut and Grant. Walnut has a significantly higher traffic volume during most times of the day. Based on our experience, the Police Chief and I both conclude that improvements to the school crossing guard program and improvements to sight distance will provide the greatest improvements in traffic safety. 13125 SW Hall Blvd.,P.O,Box 23397,Tigard,Oregon 97223 (503)639-4171 jil Jim and Lynn Iverson Page 2 January 6, 1988 Your concern for safety is very much apprec-.ated. Please continue to help by discussing your concerns with your neighbors. We need the support of you and your 'neighbors in working with the property owners for removaof the restrictions to sight distance. Sincerely, Randall R. Wooley, City Engineer cc: Mayor Brian cc: Police Chief , br/2524D �II I FY X � � Rs iJxi.F a r k r tr 1 4 s T � AFF .a,f ?rt4 q. f i t�r d y S L �. S 'F' k ^ Its's\ r_Y .,t.x.ix.1A•. d...,,..-mz.: . ...:.. �+ a 4♦ x< .t- r� ct xz i!`t + a a<s4>k {. � �� yFE 4� y F i ..r�r t d � i {y i i Pi' } r .,si br Ct � a f � ,y ct F r ri•, t?t 3..5x-�,- 3 � y � t r k Y tF �- r T7 e. yh '• x y r »N �I t y�° �a Js ,,a�X yai.,*o /d}''''(�„J.z'*?�r GF •FY �.,,+"{ ^k�i, kS.r,�,"{Y}5�•`. S .� 113�,}�: jam 1{ t } 1�� Z �t �iRy ♦ra.- 3 ert i�t`q r r4 t Janll }.,h 1x w'QN F g 6, t o `'aZ Sh A"W i e 6eta$)'a >"!�.Y4{ t fi � t"), trt .. S,� s_dtt a� i�•i•J L e +'{,�f li+4, r -P �tz�A�'rs +{•y�•-:.. i •. 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The Council wishes to hear from; you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. i i NAME & ADDRESS TOPIC STAFF CONTACTED i r F 7"" CITY OF TIGARD, OREGON COUNCIL AGENDA ITEMSUMMARY AGENDA OF: January 25, 1988 DATE SUBMITTED: r Januar 14, 1988 ISSUE/AGENDA TITLE: Monthly Report- PREVIOUS ACTION: Community Services Dept. December,''1987 1. PREPARED BY: Donna Corbet DEPT HEAD 00,MILCITY ADMEN OK REQUESTED BY Mayor and Council POLICY ISSUE CommunityServices Department Monthly Report for December, 1987 INFORMATION SUMMARY Attached,` please find the Community Services Department Monthly Report for December, 1987. ALTERNATIVES CONSIDERED i f i 1 E FISCAL.. IMPACT l SUGGESTED ACTION Review and File do:1446p/0015p MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council January 15, 1988 j i FROM: Jill Monley, Community Services Director SUBJECT: Monthly Departmental Report for December, 1987 COMMUNITY SERVICES ADMINISTRATION In the area ofcommunity involvement: o A thorough review of NPO appointment expirations was completed. Reappointments will appear on the February lst council consent agenda. This allowed us to have good individual contact with many NPO members. o Reappointment interviews were conducted with members of boards and committees whose terms were to expire December 31, 1987. As a result, 6 members were reappointed ' and we have 7 vacancies to be filled in January. t o Reviewing our, contact with NPO members keeping in mind our desire to provide ` information and encourage involvement, over the last,6 months A mailings ,have been sent to each NPO member- `inviting them to training, celebration and other events � In addition, 4 other mailings have been sent to the NPO chairs inviting NPO members to apply for other committee vacancies, attend orientation meetings and the BACC meeting. Thus far we've received positive comments from several NPO members regarding increased information. o NPO #8 met for the first time and received an overview presentation on the Comprehensive Plan (from Keith). The orientation was such a success they decided � to focus on transportation in their January meeting and invite other NPO's to � participate. a The Tree lighting Event celebrated the beginining of the holidays. In spite of the rain we counted almost 200 citizens present. In Personnel we've been running a seeming marathon of labor contract issue clarifica— tions. These range in size, however each issue requires research and analysis. In addition, we've been processing a number, of key recruitments, arranging a number of employee training sessions and dealing with many individual employee and supervisor problems. We hope to have the Personnel Assistant selected and on board in early February. 4 The Court Study has been modified to reflect new data resulting from conversations with the District Attorney and actual police production increases. Council will review the ; revised alternatives January 18, 1988, FINANCE Several categories of fees and charges were reviewed and analyzed including park recrea— tion fees and Parks S,D.C. Is. Fee revisions were presented to council and adopted in December, The`5 Year Financial Plan was updated and revised to include the Revenue and Expenditure impacts of the annexation of N.E. Metzger and the proposed Supplemental Budget for 1987-88. The _updated, plan was printed for, presentation to .the Budget Committee in January, 1988 r� Community Services Dept. Monthly Report Page 2 -4 r1i The Supplemental Budget was developed in December to recognize audited beginning fund balances and to reappropriate expenditures that were carried over from 1.986-87. The supplementalalso included about $184,000 in 'additional appropriations requested by various departments for the remainder of 1987-•88. The supplemental will be presented to the Budget Committee on January 1.2, 1988, and is scheduled to be heard by city council later in February. We are continuing our work on the 1988-•89 budget document. We intend to distribute budget pages to departments, by January 20, 1988. Department budgets are then due to the City Administrator by February 5, and the Administrator's proposed budget: will be pre--• sented to the Budget Committee on March 1. The Accounting Section will continue to distribute financial reports to city council and department heads by the 15th of each month to provide financial information users with timely, accurate data. CITY RECORDER All N.E. Metzger annexation mailings of notification and follow—up were completed in December. The City Recorder is reviewing the T.M.C. This will be an ongoing task and will require 40% of the workload in that office through June, 1988. Other things: 3 R--O-W vacation files were closed out, two weeks of vacation were used by staff, the Annual Report information was researched for this division, Court Study participation support continued, the City Recorder attended an "Annexation Legislation Workshop." OFFICE SERVICES A significant: decrease in the number of pages processed occurred and can be attributed to the holidays and that word processing underwent some procedural changes. The conversion/upgrade of the OIS-140 occurred on December, 29. This allows much more on-line storage. The WP+ software will be reloaded soon which will be also be a big improvement. A new service in the WP section that will be up and running by June, is an OA III/ Proofreader. The growth of work loads and increased use by departments has required a change in word processing to provide proofreading functions rather than it occurring in departments COURT Municipal Court is using the new Justice program on the Burroughs system. All current: misdemeanor- and traffic files are now on the system. Traffic caseload increased to ,3,107 filings between 7/1/87 and 12/31/87 (compared to 1,828 in 1986). In the first 3 months of this fiscal year 77 cases were terminated by '' court trial, the last 3 months, 152 cases were terminated by trial. The 'increase in caseload, plus the increase in trials, is being handled by moving traffic arraignments to Wednesday mornings, Suspensions for failing to appear have averaged about 10% of the caseload, however in December, 17% failed to appear. Community Services Dept. Monthly Report Page 3 * The citizens remain confused regarding the location of the Justice Court and it continues to be a problem. Staff spends time each day giving directions to justice court. Maps have been prepared to assist, but this takes considerable time out of the work day for our court-st:aff- Ken Fox, of the City Attorney's office, and the Court Manager viewed the Washington County District Attorney's office procedures. Better understanding of the time involved and some streamlining techniques were ,brought back RECORDS The Records Section was once again Without a record's clerk. Ann Bourget resigned effective December 11. A recruitment was started and another clerk is expected to begin in mid-January, The Records Management, Committee is preparing to meet with the State Archivist in January. do:1RR6p COMMUNITY SERVICES DEPARTMENT" WORK MEASURES DECEMBER, 1987 ACCOUNTS PAYABLE: 12/86 12/87 SEWER: 12/86 12/87 Accounts Payable Checks: 369 462 Sewer bills sent out 5371 6164 Vendors 564 897 Sewer payments 6704 6340 Invoices 583 345 Phone calls 570 441 Check requests 328 1.82 Treasurer's Receipts 684 854 Payroll checks 367. 280 New Customer 6 Add. 87 311 Purchase Orders Processed 41 73 chg. and Adjustments RECORDER'S OFFICE Year—to--Date 12/86 12/87 Resolutions processed 140 162 - 14% increase over last year Ordinances processed 67 73 9% increase over last year OFFICE: SERVICES 12/86 12/87 Number of W.P. Work Orders 454 673 Number of Pages processed in W.P. 2.0,665 19,281 Average Turn.-Around Time Per- Work Order 3.5 5.5 hrs PERSONNEL. 12/86 12/87 Recruitments 5 3 ° Hires 4 4 Terminations 9 0 Unemployment Claims 1 0 Claims Filed: Worker's Compensation ? 1 Other, Liability 3 1 1446p/0015p r. ------------- 12/01/87 CITY OF 'TIGARD CLAIM STATUS REPORT LOSS DATE CLAIMANT DESCRIPTION STATUS 2/04/85 Fredric Nickel. Criminal counter•, cplt. open (Officer Hal Merrill) 01/11/85 Harry Field Alleges False Arrest pending (Office Merrill) 07/20/85 Steven Bacon False Arrest (Officer Harburg) claim reopened 03/16/85 Julie B. Winkelman Wrongful Death porid irig 07/25/86 R.A. Cutshall Bike hit cable in 'park path pending 07/10/86 Thomas Arnholtz Hit manhole cover open 10/01/86 Hue Thi Phan Intersection accident reopened $1404,08 pd. Police vehicle & claimants other claims pending vehicle personal injuries 01/09/87 Tuality Comm. Hosp. Allege City pay for- treatment open of minor child after officers ' called to home by.mother because father, was causing child abuse to infant.' off icer-Boothby 12/05/86 William R. Briot Alleges officers assulted & open battered him while being arrested causing injury. (Mayor Brian, Chief Lehr, Sgt, Martin, Officer Nerski, Officer"Harburg, & Officer` Warren.) 10/17/87 Teresa Marie Sanchez Tort Claim alleges excessive open use of force during arrest: Officer Killion 11/11/87 Marianne Lyles Claimant vehicle made 90 turn open in front of city vehicle causing collision. 11/22/87 Russell Snyder Sewer system backup into home. open Extensive damage. 11/25/87 Rusty's Resale Sewer system backup into business open on main street. 12/07/87 Andrea Carson Claimant ran red light and hit open insureds 1979 Chevrolet — City bldg. insp. 1446P/0015p A NON-STAFF' RESOURCES/VOLUNTEER REPORT OCTOBER, 1.987 November-/ YTD EST. Cate or 1985-86 1986-87 December 187 198748 1987-88 % Change Boards & --20`Y committees 3,108.75 ?_,60]..75 408.5 1,046.00 ?.,092.5 Volunteerr 3,311.2.5 6,622.50 -9% Staffing 5,171-25 7,272. 1,03,50 l"CYS N/A N/A 13 1,190. 2,380. +100% Community1,2.06.50 2.,413. +1% Service 562. 2,38"7.25 309.50 224 -15% 283. 264.5 ___...r 3? --11 Other "? 6,86b.75 13,731.5 — t 8ryp Total: 10,739.5 12,688.5 1,816.50 0 CITY OF -TI:GARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: January 25, 1988DATE SUBMII ED: January 19 1988 ISSUE/AGENDA TITLE: Monthly Report PREVIOUS ACTION: December, 1988-- Community Dev DRpt PREPARED BY William A. Manahan DEPT HEAD,OKr` tCT"fY FlDMIN OK _ REQUESTED 8Y: POLICY ISSUE ' INFORMATION SUMMARY Attached please find the Monthly Report for December 1987 prepared by the Department of Community Development, 1.988 was a record setting year for construction activity as permits for 650 residential units and several large commercial projects pushed the new construction valuation over $50 million'for ,. the first time $56,845,479! ALTERNATIVES CONSIDERED Accept and place in file. FISCAL IMPACT SUGGESTED ACTION Accept and place in file. br/0950P/0022P Vii; 1111:111p lig jjj 11 MEMORANDUM CITY OF TIGARq TO: Members of the City Council December 19, 1987 JFROM: William A. Monahan, Director,- JW Community Development SUBJECT: Monthly Report - December, 1987 The Department of Community Development reports the following December activity: Building - The month of December was exceptionally strong due to the issuance of permits for 222 multi family units. In fact, the $43,930 collected for building permits and plan check fees was the highest of any month in 1987. The monthly valuation total of $7.4 million gave us over- $50 million for the first time. Our year end total, in fact, was $56,845,479. A total of 658 residential units were applied for compared to 547 in 1986. To date for- the first six months of the present fiscal year, 404 residential and 26 commercial permits have been issued. Valuation is running over $13 million above the trend for FY 86--87. In conclusion, activity exceeded our estimates in all areas of revenue and valuation. Based upon a' strong December, it: appears that the present fiscal year- will be a record setter. PLlannin - Activity` slowed somewhat in terms of land use decisions. The staff directed more attention to completing the non-conforming sign inventory and development' code ,amendments. A series of updates will be presented over the next six months to the Planning Commission and Council. Wastewater - In December,, the crew concentrated on sanitary sewer line cleaning -- over 23,000 feet were cleaned. An additional 4,900 feet were inspected. Parks -- Effort was concentrated on remodeling the parks shop area and construction of new picnic tables. The shops facility now enables the crew to perform winter maintenance and construction tasks in a more efficient: manner. Shops - Much of the crew's time was devoted to maintaining the fleet of operations in ice conditions. The sander, was prepared for emergency service, chains and snow tires were installed, and scheduled repairs made. As a result of the effort, the emergency call in progress to deal with icy conditions worked very efficiently. - Streets •-- The sanding program was expanded to include the SW And NE Metzger areas. A significant percentage of time was devoted to the repair and installation of signs, particularly new "Welcome to Tigard" signs. br•/0950P/0022P 4 BUILDING SECT•I0N - DECEMBER COMPARISON Followingis a com��arison of building activity for October of 1986 and 1987: s ; geccimber,.'_1987 pecembc�r X1986 -- r ?0 13 Single Family POrnul:s 10 222 � Multi--Family Permits (units) 1 6 } Commercial Permits (new) $ 9,897.50 $ 27,324.80 Building Permit: Fees $ 5,065,45 $ 16,608.80 plan Check Fees $ 2,677.00 $ 10,243.50 Plumbing Permits $ 585.50 $ 3,432.00 Mechanical Permits /,461,262.00 Valuation $ 2,208,000.UO $- i 4 } 4 CALENDAR YEAR Jan..: _Dec. — 1986 Jan. - p._..._'c• :._1987 372 415 286 Single Family Permits 132 r. Multi--Family Permits (units) ?7 42 Commercial Permits (new) $ 235,805.82. $ 198;311.36 . Building Permit Fees $ 105,641.32 $> 118,501.87 1 Plan Check Fees $ 70,304.90 $ 73,127.60 Plumbing Permits $ 15,033.50 $ 20,154.50 $ Mechanical Permits 56,845,479.00 Valuation $45,083,432.00 r FISCAL. YEAR COMPARISON Ju Dec,x_1986 Dula YDec. - 1987 191 158 }, Single Family Permits 76 246 Multi--Family Permits (units) 15 26 5 Commercial Permits (new) $ gi.,017,64 $ 137,734.80 Building Permit Fees $ 48,964.66 $ 68,094.82_ Plan check Fees $ 37,967.00 $ 33,776.10 ` Plumbing Permits $ , 9,328.00 $ 10,472.50 i . Mechanical Permits00 33,175,242.00 g Valuation $19,856,028. $ i. br/0950P/002?_P N_, gill L m at O. 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LLQ %0 t0 0 0`.h : O .CO h -C m to N 0) Io h rn Ch - C O -u7 LO - 0+. to ,to 0)_.m 0+ ODs. m O to o ..to U �D m to %0 M o to N H 0 to W 01 N m 41 W w m to C N O m m w 0 H N C i2'7 N m m O m h H O H M cn O N H C t0 C , f� h Q+ h •--� 'o M C t7• 07 M N tf! 01 tfT d' 07 to - 1 C O) C N H to H H H H H H H H H la O O N O O 0 At O O N w O 0 O O O N 0 0 0 0 O O O a n O 0 Ln m En v h w H o n O O O m O 0 O n 0 O o w L co Ln H O O h c N H p ,-+ h m 0 c h 0 - %0 0 0 C 0 C U'� h .-� 4' �n M m rn m 0 %0 m ,-s U1 h N m O N N 0. 00 H to O. t0 0�7 m to m i!? m m m m O � N '•+ t0 H N Co � m M h to C M Ic10 to to 0� c a� c t0 L N m C t1T M N 01 h ,-i ,-f .-4 N H N. N N H H H N H H H N H N N H N m 0 0 0 0 O 0 0 O 0 O O O O O O O O O 0 0 0 O O O 0 0 0 0 0 0 0 O O 0 0 0 O O O 0 0 0 0 0 0 0 0 O 0 - h Co 0 0 0, O O O co O O O 0 O c h co rn m -� *+ h M . N + N co N w M h h O H 0 C O O w N 0 m •+ A m N a 10 Oi 0- %0 m m m N C it7 tt7 O O� m 05 O 0+ O 0� N �o N N h O ut ko C C rn m %0 w h tA M W m 10 N 'C C Q' O 00 N m m �f1 N ko 0 �n N _-� + N m m u7 m N in c M h Ul) h L L n L R3 4J E 0 -0 -0 Lr6 � -0 � � LO S rd m m St E E M 0 r .N s0 7 L - U •••+ 0 A "3 41 O 0 0 I°. 9 L. U 3 41 0 0 0 p C co C -0 L L C + 01 0. 4J > U 0o C M L M CL 4J U -O (11, td 0 rd z 3 0 7 0 0 0 0 O) M. 0 0 Q Z 0 0 0 0. 0 0 0 .0 .�� h U_ ¢ h h w 0 r^_ a H M Li.. ¢ 0 0 2! ® to MERV= CITY OF TIGARD C MONTHLY FINANCIAL REPORT-DECEMBER 1987 1987-88 DECEMBER, 1987-88 REVISED 1987 B/C APPROVED REVENUES BUDGETACTUAL SUPPLEMENTAL G - (DEC 1987) YTD - BUDGET-- RAL FUND ----------- ----------- - TAXES $2,030,190 $1,586.375 $2.040.190 OTHER AGENCIES ' 695,772 249,275 747.272 FEES AND CHARGES 660,000 418,850 766.000 FINES AND FORFEITURES 181,500 100,101 208.500 FRANCHISE FEES - 758,010 145.723 802,800' USE OF MONEY/PROP 159,000 48,497 169,000 OTHER REVENUE ' 96,000 12,867 116,000 -------- SUBTOTAL 4,610,472 2,561,688 4,849,762' BEGINNING FUND BAL 1,240,000 ' 1,314;661 1,314,661 TOTAL GENERAL FUND 5,850,472 3,876,349 6,164 423 STATE GAS TAX 838,000 578,694 893.093 COUNTY GAS TAX 117.000 122,971 169,914 COUNTY ROAD LEVY 83,000 132,621 128,984 STREETS SDC 754,500 564,782' 909,669 PARKS SDC 121,000 80,016 157,120 SEWER FUND 1,213,050 1,046,261 1,385,703 'STORM DRAINAGE FUND 630,500 333,949 610,608 SPECIAL ASSESSMENTS 4,623,950 316,212 4,623,950 BOND DEBT FUND 260,500 205,775 274,358 TO L REVENUES $14,491,972 $7,557,630 $15,317.822 PRRAMS/DEPARTMENTS COMMUNITY SERVICES POLICE $2,028,872 $931,852 $2,028.872 COMMUNITY SERVICES 680,8.34 269,931 680,834 MUNICIPAL COURT 119,640 39,490 119,640 LIBRARY` 400,900 168.417 410,180 SOCIAL SERVICES' 45,600 16,391 45.600 ----------- TOTAL COMM SERV -:,275,846 1,426,OB1 3,285,126 COMMUNITY DEVELOPMENT CD ADMINi 299.064 118.244 305,864 DS BUILDING 254,333 106,182 265.333 DS PLANNING 281,004 113,162 ` 289.004 DS ENGINEERING 238,491 107.176 259,591 PW ADMIN & BUILD 122,705 55,066 122,705 PW SHOPS & SERVICES 103,950 35,597 103,950 ' PW WASTEWATER 298,504 156,561 318,544 PW STREETS & LIGHTS 598,003 295,541 611,780 PW PARKS & GROUNDS 186,385 100,964 187,872 TOTAL' COMM DEVELOP 2.382,439 1,OBB,493 2.464,643 PO -'Y 8, ADMINISTRATION 172,000 76,641 172,000 CITY WIDE SUPPORT NON DEPARTMENTAL 598,645 354,123 645,645 CITY`ATTORNEY 60,000 56,575 120,000 TOTAL CITY WIDE_ 678,645 410,698 765,645 OPERATING BUDGET 6,508,930 3,001,913 6.687,414 1 DEBT SERVICE 784,450 514,462 784,450 ALL OTHER CIP-GENERAL 216.700 222,907 261.700 CTP-OTHER' 5,588,619 459,189 5,623,214 T - OTAL CIP 5,805,319 H - 682,096 - 5,884.914 CONTINGENCY/RESERVES GENERAL°OPERATING 17.674 -17,674 - 192.335 GENERAL RESERVE 1,000,000 1,000,000 1,000,000 OTHER FUNDS 410,947 410,947 768,709 - TOTAL CONTINGENCY 1,393,273 1,393,273 1,961,044 - TOTAL EXPENDITURES $14.491,972 63,591,744 $15,317,822 ceozrmm�aaiamzn mreaxnwsmemesaa amm�Waxs=ass US 110 MEMORANDUM CITY OF TIGARD, OREGON 'TO: Library Board January 13, 1988 HonorableMayor and City Council FROM: Library Director SUBJECT: Monthly Report, December 1987 WCCLS: The Chemeketa Library Region has requested that the 'Professional Board consider a one--year demonstration of a reciprocal- borrowing agreement with them.' The coordinator will gather more information for discussion at the ; January meeting. The Holt Report (capital needs ;study) should be ready for distribution in January. The budget committee (Library Director is a` member this, year), will begin its process in January to have a budget ready for March 1. It is expected that the distribution formula may be 'adjusted for a sharing` - of reimbursement for inter-library loans between lending and borrowing libraries. Output Measures Report: The Output Measures Report was completed and presented to the Library Board at the December meeting. Information for FY 1986-87 was used to complete the report. Another survey and report is planned for October 1988. Tigard School District: Library Director and Librarian for Youth Services met with the Tigard School District administrator for media centers and two of the media center librarians, one from the high school` and one from Fowler Jr. High. Tigard High School will soon become a dial-up user on the 'WILI computer system. In order to encourage student use of the system,-the youth services librarian will visit the high school and the two junior high schools in the district to orient students and issue library cards. This will occur in February. In April, during National Library Week, we'll have a display at the high school demonstrating how the public library is part of a student's total resources. All of these cooperative measures should strengthen both library systems and enable students to have access to a larger and more complete resource for school assignments and personal growth. This will certainly assist both school and public libraries to complement instead of duplicate. Volunteers:. Forty (40) volunteers gave 481.50 hours; 21 hours daily average. two (2) community service assignees worked 12 hours, .5 hours daily average. Library Board gave 8 hours. Five volunteers are young people (elementary school age) who assist in the youth services department. We are eager to see this group grow. Youth Services: A "use and interest survey of the Tigard Library was conducted by the Fowler Jr. High librarian. The information will be very valuable in helping to plan for services for this age group. We plan to conduct a similar survey at the high school. Fifteen students completing the survey expressed an interest in joining a young adult consulting committee. Guidelines have been developed and these students will be contacted in January. $1,000 is being allocated to updating the young adult music collection. Initially, the top 100 albums of the last 20 years on cassette will be purchased. Musicland of Washington Square has given us a 15 percent discount. Library Monthly Report, December 1987 Page 2 January 13,3988 Work Indicators 1987 1986 1985 Adult Materials 9,036 6,262 5,216 JuvenileMaterials 4,771 3,332 2,235 Total 13,807 9,594 7,451.., Days of Service 23 21 20 Average Daily Circulation 600 457 373 "Hours of Service 212 190.5 186 Materials Circulation per Hour 65 50.4 40 Increase/Decrease Circulation 44 % +2.9 % +13 % Materials`Added/Withdrawn 427/0 269/0 495/161 Borrowers Registered 272 741 164 Story,Time (number of sessions) 83 (5), 26 (1) 83 (6) Toddler Time (number of sessions) 37 (8) N/A N/A ;Special Children's Programs(number of sessions) 142(2) 125 (2) 29 (2) Personal Computer Users 106 N/A N/A NOTE: Reference/Readers' Advisory and Books in Use is no longer tallied daily. This information will be gathered during the annual output measures survey. The number of users registered -n 1986 reflects the registration for. WILL 'which began at this time. There is an 85% increase in circule._ion from 1985 to 1987. sb/2666D – —, t MEMORANDUM CITY OF`TIGARD, OREGON; TO Honorable Mayor, Council;� City,Admin i.str•ator Januar; lei, 1988 FROM: Chief David Lehr.,- SUBJECT: December Monthly Report While most Police Department monthly reports are narrative, riot statistical, in nature, this month's report will contain some interesting statistics that are comparative in nature. In December 1987, the Patrol Division wrote 747 traffic 'citations and issued 745 warning tickets as compared to 410 traffic citations and 272 warnings in December 1986. 1987 year "end DUII: arrests totaled 89 as compared to 59 in 1986. 160 arrests, including 20 felony arrests, were made in December 1987 as compared to 67 arrests, including 9 felony arrests, in December- 1986. Total `arrests in 1987 were 1,305 as"compared to 948 in 1986. Felony arrests in 1987 were 202 compared to 160 in -1986. Total_ hours handling calls in 1987 was 486.9 compared to 278.6 in 1986 Total productivity for the Police Department in both response to calls and self-initiated activity has risen dramatically. There are several reasons for this ;increase. One, increased population and commercialproperty has increased calls for service and ; generated more misdemeanor and felony violations Two, increased manpower• has increased citation and arrest rates. Three, new additional equipment has provided officers with the tools to more efficiently perform their duties. Fourth, and most importantly, there has been a significant increase in individual productivity. Much of the increase has been in response to rising armed robbery rates. Tigard had 42 armed robberies in 1987 compared to 17 in 1986. Patrol Division mounted a high visibility effort to suppress armed robbery, burglary and accident rates. Fourth quarter armed robbery rates were down 25 percent over the previous two quarters: At least one armed robbery was solved by a field contact by Officer Laurie Wulf in December. All the Department's uniformed supervisors completed a Hazardous Materials class that will certify them as Hazardous Materials Technicians I. They are the first law enforcement officials in the state to be so certified. That training paid off when a gasoline tanker carrying 110,000 gallons of gasoline jack–knifed at 99W & SW Garden, because of black ice. The truck was pumped out and removed properly by wrecking crews. Officer John Featherston, who had also completed the course, acted as a technical advisor- to police, fire and wrecking crews. t December Monthly Report Page 2 t -i January 15, 1988 The Detective Division recovered $2,752 of stolen property in December. They t cleared 12 fraud cases,_ arresting 9 adults. Support Service Division has trained volunteers to input the CLASS Computer Records System and data loading of the Alpha (master card) file has begun. Support Services has assumed the responsibility of administration of the Alarm Ordinance Program, The Department has received over $2,000 in December in permit fees. That is the first effort that has been made to update permit records since 1984. The -Policy Community Services Division has assumed from the school district, - responsibility for the Stock Home Program. This program provides safe havens for_young children who perceive themselves to be in trouble while enroute to and from school. p Finally, the Department hired two veteran police officers in December. Both officers have completed orientation and have already proven themselves to be highly motivated and productive officers.' ht/2760D r . S x, E 1 cx_ F BULL MUMIN/WaNn STUDY 1987 1 J BULL MOUNTAIN/WALNUT STUDY l Study Area r The 'Bull Mountain/Walnut study area consists of approximately 2,045 acres of unincorporated Washington County located due west of the current limits of the city of Tigard. The area's northern boundary follows Old Scholls Ferry Road and the southern boundary follows Beef Bend Road to SW 150th Avenue. The Urban Growth Boundary marks the western limit of the study area. -x The study area contains 855 ;households with an approximate population of 2,150 persons'. The current assessed value of property and residences totals $97,184,500. This figure reflects only those properties appearing on the tax rolls 'as of February 1987, and does not include any reassessments or newly subdivided properties. Because of the rapid - residential development now occurring in the Bull Mountain area it is not possible to determine the true assessed value of the study area from the 'standard sources. ' A reappraisal is currently being conducted by the Washington County Assessor and, applying a formula recommended by the Assessor's Office, the revenue estimates in this report are an attempt to show both the true present value of developable land . as well as the present value of under—assessed property. The Assessor's office expects to complete their appraisal by October 1987. E)vc rsl 1ed I) An P ,�l11,F►i{I tll II, ,l, Ill ,�� ,ae rll tl, 111111111 rt I t I 1 -- 1 1 J I I : ri�i im i_CI FI Ili I til r I r � � � 1 � � � � -C� � _1 (� 1 1 1 l��l�llllll�(t�illll�tl�lllll��l•III'1111�1�1�I11�1'a�II�I11�1�II��1�'tl�j�l�l�illEt, NOTE: IF THIS MICRDFILMED -'1- - 2 3 _. -_ 5 - 691111111111111, ftlk AM 7 8 9 0 _ a L. - 12 DRAWING IS LESS CLEAR THAN i,, - THIS NOTICE, IT IS DUE TO - MERL- TFE QUALITY OF TFE ORIGINAL DRAWING. 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'►♦i1i1E�i1i1i♦i1i1i♦i1i� �1 c- .r _,-.'.. ��cayi,^h�ss --1-s-LL.,�+tr:;: ' '♦11!111111 .•� I i_ _ - �- ►1♦1 0 1 1 i r►111♦1♦1� � � �� ' r �: • �' INN= MENEM Land Use and Development Patterns Zoning in the study area is about 85 percent R-6 (Residential,- 6 units per acre) with a small amount of R-15 in the extreme northwestern corner and at the location of the Foxglovesubdivisionon Beef Bend Road near,150th Avenue. Other exceptions include an R-5 designation for the _Hawk Ridge development on 150th Avenue and an R-3 designation for the Mountaingate subdivision in the Street of Dreams area. There is no commercial or industrial land in the study area. To better describe the development patterns in the study area, we have divided it into four subareas (see map 2). Development is 'most' prominent in the Bull Mountain II subarea, which contains the Movntaingate subdivision, Phases I—IV, FoxglovePhases I and II, Sonoma Hills,; Bull Mountain Park #3, and the Orcas subdivisions. These subdivisions have been platted and approved, but do not currently appear on the tax rolls. After an,indepth study of the development in this area we have estimated the rate of `growth and the assessed value revenues that could be generated in this area. The other subareas; Bull Mountain I, Bull Mountain III, and the Walnut area, are not experiencing the same rate of growth as Bull Mountain II, but all contain large amounts of developable acreage This includes approximately 780 acres of land currently under farm or forest land deferral. Land which is under deferral is typically valued at $350 to $1,000 per acre, which is contrasted with an average of $28,000 per lot for acreage which has been subdivided. 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R ` r L • I,.i:i..... .L:: .i..� :�1 .�{ �,`.., f 7��1.., I PI..1. Natural Features 1' Bull Mountain is a steep-sloped landform with a-flat, elongated crest area. Elevation at the peak, just north of Bull Mountain Road and`'144th Avenue near High Tor Drive, is approximately 700 feet. The northern and southern low land areas are more gently. sloped ;and largely forested with a number of narrow, steep ravines which act as natural drainage channels. Drainage on the southern slope has been complicated by development, more specifically, installation of sewer lines which follow; the natural channels. Given the sensitivity of the soil to disturbances of this nature, there is likely to be further erosion in this area • without the implementation of a drainage management program. The northennlow land area is susceptible to flooding in the rainy season, a problem which also needs to be addressed before- responsible development can occur. At present there is no drainage management service provided by Washington County. The Beall Mountain area has been designated a critical groundwater area since 1974, when it was determined that groundwater levels were dropping at a rapid rate. The State Water Resources Department has monitored the levels since 1974 and has recently `determined that they are now returning to normal. It is expected that the critical groundwater area designation will be rescinded in the near future, thereby lifting any restrictions that may accompany that. designation. Y r� Transportation Network The existing transportation network may be described as adequate for the current population, but it will need to be upgraded to handle increased capacity as development occurs. The only Principal Arterial in the study area is Pacific Highway, which intersects with Bull Mountain Road and Beef Bend Road, 'both classified as major collectors. Scholls Ferry Road, which forms the northwestern _boundary of the studyarea, is classified as a _minor arterial. There is currently a plan to widen and add a turning lane to Scholls Ferry Road between the ;intersection of Old Scholls Ferry and Highway 217 This would relieve' the congestion at the ill—designed intersection of old and new Scholls Ferry Roads, as well as aiding the traffic flow to 217. Bull Mountain Road and Beef Bend Road both carry the most significant amounts of traffic from'- the Bull Mountain area. These roads are in need of widening and curve realignment in order to handle additional traffic as a result of development which will feed these roads in the'Bull Mountain II area. Walnut Avenue is also a major collector and also intersects with Pacific Highway. The surface is in poor condition from the vicinity west of 121st and is very poor at the intersection of 135th. Probably the worst road of the entire study area is 132nd which is in dare need of grading. 1 8 jai i le or pedestrian networks within the study area There are currently- no bicyc 1 but both the Washington County transportation pian and the Tigard park plan i aths and pedestrian walkways. contain provisions for bike p' 1 f All streets within the study area, with the exception of private roads, are under the jurisdiction of Washington County. The County's policy in regards to transfer of;jurisdiction is not set. At this time, the County prefers to retain jurisdiction of arterials and collectors, but transfer jurisdiction of I local streets. Scholls Ferry Road is state-owned and maintained. i " i t 3 t oL" Ct •9�a i.''¢ 'ii4 �': ' , ,:L.;-=Mo R.,�. �� •. w e r M I•\�I C � ..,i�d ji. a,.a. ��st+m�. .�'T. y�"• {' � ar/ !.1 '�•'i �� _4'i ''= ��.YY"f�Ce.'� 'a 1 X100 �_ �i Irr'"� •>:Zm f�, ® ''� t `�Irate'y :. �`l:1 , { • 0 'e •��•�.-1 �1✓.�,F1 G TY' - : AtspIre •'Ji 42 w ,? ?� '�i\,,µ� tom• �:- /'��:+ + s - al :. m s atS ! f E $ '� �' n �� / s eye• � '('� rte- � � •�!r '•�1,�0 'ia®� gs ''1' �j�J�`w ��! `4�- •~� � '� - __"� f , �t• � 'cum.�„ � 'i• •tis'; �' ' • „- ,.-�.--�� ' i ' 17- -20-340 rte•. t'__, �- '$ ''a"$p Gam•-r.=`• � i M l9 �1 ® �5�,.*r'�'.•�, ! 1.� • a:�. �� : � .r.. � \•^ ��y.,�� .kms-- � : - -----. /�.'� �� .'�f r,•�,ipfyi7.- �r: Asa :..-, �.--.:_ �r.. ice. ' i -" '.^„r,O�te-• _\ •�" ��t �t�` ! � _ 1 ilia � CJ [ O -- CO 0 ie q( =i �y! �y 1 �V7 r`'° 1 �a� L��.`'�� r L 4' i1�►� 9 80 \ i. .:9 itGO " 1'•'Ff, .i �a00 n+ r.. r cic 9 850 J `tis •i<=�'j m i t �� `�� baa °' M _ Wit. I' •, � saB#*' ° g i 60.200:x oCO ��'f •. ' 100-300 ` y l vim;;t< C�� \' � i '1 a j•` :� rs nv Kv® X1000 b5 100_ 900 450 ! ® fit,.•'. ,. ... a 900 x 1 u�0 o ! J & ® Zy `900 9900 9900 -;r � ,.• • 4400.. , L 1300 0 oa ceo +50r! „+ 9300 .N — -- /�NO FIGURE 22 .3shin tonIL E G E N 0 Projected PM Peak Hoag c�unly °° �ao�,r,o by caw®chola Traffic Ydlumetb _XQ94 of Travel PUBLIC WORKS PrOPOsod FQCWty T IGARD-BULL MTfJ Area URBAN SERVICES Services in the unincorporated areas of Washington County are provided by a number of special service districts, some of which also ' serve area municipalities. Washington County °County 2000" Plan In order .to cope with consistently under—funded urban , services programs, Washington County has proposed a plan to provide road maintenance and police services to urban unincorporated areas untilthese areas annex to municipalities — a process the County views as inevitable. The County 2000 plan provides for "interim service" until 1992-93, at which time the County expects annexation procedures to be in placajor most unincorporated areas. Count ton The County 2000 plan is an attempt by Washington y to fit - limited resources to service demands in view of population growth and the subsequent demands on urban services which result. Basically, the plan covers two areas which need in+mediate attention. Police Services The unincorporated areas of Washington County have an approximate population of 115,000 persons. Currently there are 55 sworn patrol officers to serve the 13 Pi r areas: Because of increases-in crime and a larger inmate population in the County jail facility, the Sheriff's Department expects the number of patrol officers to be reduced in order to serve the necessary duties at the detention facility. Currently the response time for priority 1 and 2 calls to the Sheriff's office are in the neighborhood of 15 minutes or,more. For priority 3 and 4 calls the response time is up to an hour. For some calls there is no response at all. The proposed Police Service District would increase the patrol officers by 84. Even this increase would not enable the County to provide police protection at the same level as municipalities which are 'adjacent to unincorporated areas. At the Boundary Commission public hearing on June 11 1987, Washington County Sheriff, ,Bill Probstfield,, acknowledged that the increase in patrol officers was necessary justto maintain police protection at a basic level. Because the Police Service District would be sunseted in k five years the question was raised about, job security and sense of commitment the "temporary" patrol officers would have. Probstfield's response was that they would undoubtedly be picked-up by municipalities who will annex- the unincorporated areas by year 2000. This is the goal of County 2000: to provide what basic level of urban service resources will allow with the goal p. of encouraging annexation to logical,service providers --- municipalities. The enhanced sheriff patrol district will be funded by a voter—approved levy of $0.78 per 1,b00 assessed value for property owners. This translates into $67.88 per year for a single family dwelling valued at $87,000. Road Maintenance 1 Washington County has approximately 1,200 miles of roads under its jurisdiction. About 700 miles, or 58 'percent, of these roads are -local roads._ Given the limited resources the county has for road maintenance, these local roads are the last priority for maintenance and improvement. The County " 2000 response to .the problem is to create a County Service District for local ; urban road maintenance which will, in effect, be a user fee. The County is developing a method for assessing and collecting these fees but a preliminary study shows that the average cost per household would total $60 per year. Sewer Sewer 'service is provided to the study, as, all of Washington County, by the Unified Sewerage Agency. The only service within the study area is in the Bull Mountain IIsubarea. This area drains south to the Tualatin basin through the King City area. Officials at USA predict, that sewer mains leading from the study area are adequate for projected development in this subarea and it only remains for local improvement districts to form in order to provide service to the south face of the mountain. Development on the -western portion of the mountain will require a pump. station. Development on the north slope of the mountain is restricted by the lack of sewer lines in this vicinity. Lanes will have to be installed from ` the Weir trunk to serve the area of Schoils Ferry Road, while the area north of 135th will be served by lines in the vicinity of Summer Lake. )r The Walnut area is virtually unsewered at this time with the exception of a small neighborhood which adjoins the City of Tigard, north of Wa'.nut Avenue. Water Water service is provided by the Tigard Water District. Currently, the Water District serves all developed areas and the master plan provides for service reaching the entire study area as development occurs. Fire Protection ;{ The study area is served by the Tualatin Rural Fire Protection District' (TRFPD) and in the northeastern corner by Washington County Fire District #1. TRFPD has stations in downtown Tigard and south of King City. Washington County ##1 has a station just northwest of the study area at Reusser and Weir Roads. The response time is generally within five minutes throughout the study area, but improvement of the transportation network would shorten response. For those areas with fire hydrants, virtually all developed areas, the fire insurance rating is Class 3. For areas without fire hydrants ,the rating is Class 8 or 9. 14 .............------------------------------ WAKA . . ..................AW pow —howl 1 Z ffife .. .......ADAM .......-7170"T calls y ?=x F.�,§fh tot SA-an,v-.... . .... . .. ....... ............ ow"ORS 5H to tat ny"Iy1pt so an"A750"inmost TaNAMAIM "EYE,town.of 7:, ............. 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ELI - - �� -1..•;. •.•.•.r; 1, _ �4 <�� .I' �� .l s�r�• � 3 eei ��e�f tl V � -■ 'r 11�� • � :�` .hS 3�%iii._ ir`03 ll• AC '�,�3 f� X11 n ... : 1 S sf3 8sr - Aix sfl !D'aq 3 s • r � • �. .I frm.TlrL, ;tIT,.;.;,S,r �,r -�, ,_ n lip,❑_.,,r❑m6ui� utu .n:. c;:' i +,`.:,.,N ,a If C)vc ISI Yd CSC Lerner, Anpr& , 3.3 �iritsl + IIIIrlrrrrrcrrrrlrlli� r r Mfr + I � ! a I 1 i 1 S . J � �jmin � 1 �1 ��s1�r1lL1.:��'tIIIIIInRr]+Irltlrrr+Irn)+i+I+1+IIhLIIrIri+Illllrl+i+l+f+I+-1-+III+tI1IB+IIIII+t+IrtelFlldim � y NOTE: IF THIS MICRDFILMED —..,.-.+. 3 4 _-. ._ �J ff- _ 7. 8 9 10 DRAWING IS LESS CLEAR THAN , THIS NOTICE. IT IS DUE TO - MEW 1w, THE QUALITY OF THE ORIGINAL DRAWING. '`---__ oC sz -82 zz az sz t;z Cz zz I? oz 61 ei Vii._ i—5�- ei Ei--zl--ii of 6 8 9 -- 5-._.. b-- E --z - r iNlCllll011tII1111I1111I11N11+t1lillll+llil+ tlijlN _ JL W1W�iB11 1 a MARCH 1990 ' 1 The Oregonian,Saturday,August 29, o` Y t Tea OnpmlweREtrt woJMer Bull Mountain Park,located on Southwest 141st Avenue off Bun Mountain Road,.oflers large lots amid Douglas fir trees. Subdivisions a shape on Bull Mountaln opened the area for the Street of Dreams square feet and mutiple level homes need to By LAPuRY SHAW t alto ® and other development,according to Mas• be at least 2,000 square feet Masters said. or The eregonian scan tern. "No garish colors...I think the actual Masters'latest subdivision is Bull Moun- language is earthtone stains,"Masters said. wo housing developments are under talnPark No.3snditwill behis last Roots are mandated to be wood or tile,and T way on Bull Mountain near Tigard— � a"s roa,nln � 7 � Masters said his lots range from the no recreation vehicles,motor homes or mo- Bull Mountain Park No.3 and Sono- P"¢Wa a anwtm o smallest at 13.630��feet to the largest •!nreyeles may be parked on the street or in mo- ills. d s atI%Gmsquarefeet the driveways uniessinagarage.' Bill Masters Bull Mountain Park devel- +' Prices range from$37,000 to$46,000, "The lots are larger than most lots devel• opment ell Bull Mountain Road on South- , inrlodingailnndel'gmundntiilties. oped on Bull Mountain."Masters said. west 141st Avenue is well on its way to com• eaa 1to� ° "And we are one of the few with trees. pletion. KM CRY rraua+r only eight lots Of am original i8 remain, Except for the very large firs,I planted The 67-year-old Masters,a retired attor• Mayte[s said,and he$reserving one,with ney and former United States administra• a vdkeww the 1Uatatln Valley,for himself most of them;(the site)was originally a tive law judge,moved to the Bun Mountain we couldret develop because we didn't have He is debating whether to build a new potato flew' area,just west of U.S.99 West 22 years ago sewers,"Mastassaid. home. Masters said he was still mulling wheth• and purchased 20-plus acres. An affirmative vote for atacalimprove Strict covenants cover the building sites. SeeSUBD1YIS10N,Pa e'D2. "Wewentforalongperiodortimewhere meat district brought the sewers and ang day homes must be at least1,800 9 A. I TAeoregorwWwWNTwom N Eight lots remain for sale in the Bull Mountain Park subdivision on All lots are tree lined.Single-level homes must be at least 1,800 Southwest 141st Avenue off Bull Mountain Road In the Tigard area. square feet and two-level homes must bu ai least 2,000 square feet Developers offer treed I®ts, mount inview ESUBDIVISION,from Page Di. 'The lots sizes will range from 7,000 to 1$000 ingand shake or"We roofs. er to build on one ofthe sites., square feet"Mulkey said,"with an averge of "It will be an upper-end subdivision,"Mulkey "I haven't made up my mind,"he said, �utoM. said"caterhrgt0the moveupprice range." "anyway,I can't do anything until I pay the IRS "We should be ready to go by the first of Sep sal=on is located 630 feet off Bull all the money." tember,"Mulkeyssid. Mountsia Road. "We are selling to other builder and Well put a brick entry out front and probably Farther west on Bull Mountain Road on South- already have a white board tail fetus,borderingthe entry west Chardonnay Avenue,the 65-lot Sonoms Hills have said 16, he added. drive subdivision by Orlon Homes Is underway, "An of the lots have a nice view of the Coast "We want to give it an estate-type effect",Mut- The lots will range from 136,900 to$39,900, -Range and a sunsetvlew,"Mulkey S" keysaid according to Mike Mulkey of Orion,and the Mulkey said covenants in the prolect would Mulkey mniected an eventual buildout In la �tjt�rlt•It)t�lil titltit 1(I'Ilt i!i1�Ili Ili'ilI ili�irl l' Tit�fh tit�iir ti7jrj tit tlt3lit ill tl Ri�III ill(tll�tit)lit�iilltltllltltiTlntlt n ltt�tii�litltit�n tltitltltltttl►It - -_ �`"` NOTE: IF THIS MICROFILMED -._—_...I 2 3 4 -- _ 5 6 7 6 9 (o DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE TO THE QUALITY OF TFE ORIGINAL '(•- .. _ DRAWING. - - ot sz sz ez zz I oz- sr of- i _ si si_- el ti__..►i___o�_s e ___.Q..__ s_... _ z I r wltu dmilnulimhwlu ihudi �t►n11gi _ _ llrl�lllVul MARCH .__,.- ,T 90 NUNN I, Planninq and Development"Services j Planning and development services are currently provided by the Washington County Department of Land Use and Transportation in conjunction with the Neighborhood Citizen Participation Organization for Bull Mountain. Their collaboration has produced a community plan for BullMountain which is very general in nature but prescribes some specific guidelines for development in this area. School Districts Tigard School District 23J serves most of the study area. Beaverton School District #48 serves the northwestern portion of the Bull Mountain III subarea. District 231 levies $12.10 per $1,000 assessed Value while Beaverton #48 levies $14.10 per $1,000. Parks and Recreation There are currently no parks or recreational facilities in the study area. Those residents who live in the portion of Bull Mountain III within Tax District 48 have access to facilities in the Tualatin Hills Park and Recreation District, while all have access to `Tigard's Summer Lake Park and other facilities within the Tigard park system. The Tigard Park Plan provides for park facilities consisting of ten acres per 1,000 residents. The Park Plan has identified some area which would be suitable for parks in the study area. Y ;� r1 i Libraries , 1 The study area, as all of Washington County, has access to the Washington County Cooperative Library System. The Tigard Library is part of this system. Other Services There are virtually no street lights in the study area, negating.01e existence of a Street Lighting District. Storm drainage management is also nonexistent. J z tigg� REVENUES AND EXPENDITURES` In order to analyze the revenue and expenditure potentials for the study area, a detailed study was conducted using information provided by Washington County Department of Land Use and Transportation, the Washington County Assessor's Office, the regional Metropolitan Service District, and the Portland State Center for Population Research. Using this information; we were able to determine the assessed value of the property in the 'study i►rea, the population, the number of households, total acreage, vacant and buildable acreage, and acreage currently under farm and forest deferral.' From this information, projections were made in revenue from assessed property value and extrapolated to include revenues from non-property tax sources. These projections were also based on development patterns within the study area. After conferring with County subdivision personnel and ' local developers, we have estimated the rate of development. This procedure was necessary in view of the rapid development in the Bull Mountain II subarea in order to calculate the assessed value since this information is not yet available from the standard sources. Population projections were calculated from the number of households which will result from current development. Our projections for population at density, which for our purposes is labeled "Year 2000," may differ from the projections by Metro by 2005. Our information is based on a model that ' 1 y_ ,a Will differs from that of Metro and was created for a more specific study with more 1 local information. 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M m 10 O N P m O m b + b MIN M 6 O -b m M IN N ail C u m O N m to v N M .a ®• m M .� .P '' m an c b n co M M ` in r «s all m b M A N u 1 n pi h C% an 4 A N CA v N b Q N Zell h Of f h ail P M N N Q M M M N e ti N In N u vs n N ^ aD O M/ m W gg � a Q ytv �g ox u a ®' w X w o w1 a w M-9 I ams omy a start forarea Street of .0re apparent hostt114y toward the devel By MMintA ALLEN opalent At a party held for.area res c°R" "'Lra 0"e0"�°" idents on.the home show site Jus r TIGARD-More than 100.000 before the shoves opening,she said ' people are expected to attend the many comments reflected wonder ftreet of Dreams here show thisf REET OF®RMS rea about the beauty and sire of the nth on Bull Mountain,but ahomes and speculation about whir 'sidents and city otlldals are look- ®ORECnON MAP the neva residents would be. ,Ag beyond the summer traflic to the At ,These people will be our neigh development's long-range signifi• ® boas,"she said. race for the community. N Those neighbors,and their neigh City officials say they have no borhoods,would make a tine addi immediate plans to capitalize on the tion to the city.according to Bil $5 million development or the traffic S Monahan,Tigard director of com ' It will generate.But city representa• TIGARD 1 munity development. tives and members of the local "The fad that that construction h neighborhood association agree that taking place in an area that wir V become Tigard is a positive thing: ` Five ®thee Monahan said."it carries a certain r amount of prestige,and the addition ! of those neighborhoods will create subdivisions have `� high-quality, housing and add a �� approved. 3 ins c higher level of diversitytoourhous ; BULL iiAOUNTAIIV ROAD Monrtudti€&" Monahan suggested that the the subdivision is just a taste of Street of Dreams development Could t things tocome. ---sw ML spur more high-cost development on Five other subdivisions on Bull Bull Mountain."Though it is MOUNTAINr ounta4n- already oc wrin&this could sdmu• e GATE "� late more in the nearfuture and may _ prompt more annexations sooner y as ngton County V It's natural for those neighborhoods If9ftthelast 20 months.With an t want 4o annex m the city for sery eye on the devolopment Just outside REET OF �" iitsST door,the city has undertaken a DREAMS r Tigard oMcials may be Proud of ; study of the area that may be a<prel• �® having the show in their area, Bade t annexation. Froude conceded.But she added:"I ' "We're very pleased to have the think the Street of Dreams means . 4ree4 of Dreams in our communi• something different to the people ire said Tigard Mayor Tom Brian. who live here now.It's one small " kven though that area is not within street in the Mountain Gate subdivi -,r city limits.the People who live " ye are gathering data,so that vided services vs.county service dis- sion,which will have 205 houses will shop and go t sch�l in when the time comes,everybody can h3cts when It's all built.And Mountain ;. Tigard.We feel the Bull Mountainrea is shake better decisions." Froude said the citizens'group Gate is only one of Elva major snbdi F apart of the larger Tigard cow The Street of Dreams show.and had not taken an ofHctai stance on visions planeedla And it may someday be a part of the surrounding subdivisions, the question ar do otofelacintyexation by "It!s like ads is ofawholefloodofdevelopments." st the Arst ve ' an enlarged Tigard city,'though which are in varlrhus stages plan- 11P,a� — " Brdahywas quick tpoint out tlathat the ning, are in unincorporated Froude said she was uncertain Washington County.County rest what effect the Street of Dreams Dull a S ut dents who live outside cities will would have on the people living on F p aro one o.an ae vote this fall on whether t form Ball Mountain;though there was no effort.- not in4e�erred in forcing three service districts to provide annexations."he said."I da feel urban services—one 4o provide t the area eventually will be police protection,one for road main- titin the city.but that's a long way 4enance in urban unincorporated areas and one for road maintenance �» The Bull Mountain•Walnut area in rural areas Study mile assess the immediate and • Homeowners on Bull Mountain krig-term urban sexvi011 needs of the will have an opportunity to learn h Xs,which includes the new deva;l• more about the propose+t county opments on Bull Mountain and an service ilistricts at a meeting at TW wes west of Tigard between Walnut pm.Aug.19 in the Portland General S4eeat and Bull Mountain Road..The Electric Co.otIIces,14655 S.W.Old study will look at how much it Scholls Ferry Road,Beaverton. would cost poe cilice pro provide t the with residents t representatives explain the dist 'mower and po I ` area,which is adjacent to the city on tricts and their costs. 1 the west The meeting was arranged by Std in June,the study has a local citizen participation organiza. target completion date of next tions.Beverly Froude,leader of the Brian saidcitizens' group on Bull Mountain, Wing,Asked if,the city were interested said getting people to attend the )nnexing The new subdivisions on forum was a prioely of the group. t mountain.Brian replied."'wt's "1'm glad that'.'Ygard Is doing the 6. ellcate question. study,"she said. "We'll at least.bs. "We have no immediate plans, able to compare apples and apples; but because the issue is coming.we we'll be talking about facts rather felt it would be prudent to determine than opinions,"when making deci• what our position will be,"he said. sions about annexation and citypro- t _ .aI iaba .[S e ° so a ar _ D � :.w.1 silM, 4 ws . = � SIit � R, I N1191.1-11 I . In atwig AAR ga's loll $a�- $ m O..3y cc cc v�eS K s co 9 ia 4s � also g! Ing 01 � � . l ami g jail $. ! n! mom A HA f 84 ° A 6� co 0" � a °� MA C: 0 1 j11,231; m ffi rillI , gat 0 40xg Y• v L7 O m �asSma32 x mom "Pas ti co �>�b$ 11MR Al B IRS NEW o $ . � q ..: ,Bad . V , iii . � .4 ng � ] . 'St. a Cc r A �W MIN � O 91 All �� a 7 6: LYS�J d Al ! i vl rF5 r� ? .r r p r S, Ift,vtr11t1nteti Inc` s (a3nsta4hsc 'W-K., J a IIulnt, Ind" 1 s(nll,tfut*lnllr �—t f 11� �+ (.tktl�t(t➢tln�Q, � ' ``." j (tflrklY- tlt-..•`I lilltll+ In(i .'r.' ,�F 5. 1, r _ IAnkift ,r n qg - "'s.^M' r s 5 7 r i.r s ?---"n'£F�ct �} y ��r +' �- Ir,W 11+Ilnu* a'i ' 4 ..... i $ate .l i 5' l i 2 YCh i $r nA. ,�. N,pp-1 r. S t ! - �^ t:.-♦ t rt . dsrtu �r,n i 3 -r ter- ar t`,r�`#. } uvF� r 1 +.c.«Yr;�r^r�y'few'�+�I ya�.•'Y.tr �`�.�� j.�FFj'F"`�a a ny 77 A .. y 1 ''q,' r' w1a` +��,� a }at r � r tr it fir♦ tt r. '.'.l..0 >n r r+` �,}`'�^ r�t.';.a.Y it c� ro �t 7 p •• r o —,��'.Z,,,ri r�"3`f.A�Tfi� ng r C, • IeJ� r� � L K9 ,,�,{�fUt ti;,+'I,�> $-C t, � r1F�,i '"Ga�*'x.�L;'� `! �1Gt t�y �• + a L a X a'+itr 5',� +,�•s` v f> Li 1 rAs�..a 1 r a t" ',s ,-a � � �`. 't i g�� / � `� F u7 w I1 Li; f..�. Y r�, :.,.r •r,..:. + f p.s�. .L.J �,L4"•�k.df��F4*Y�� Cy.�pt.�r�1,Y��tti �y�'rt�.(` ;� W"4U {...sss///��ed; ` 4uu ntS } itis 7 .rl r,rt ~n'. �Y" 1. 1 �ai +,"rrffii,� lfri �,7ttr �, ti� t fi r ti } r a �r'S t i "•�Qy�� t� air Myi+ r d y r�atrl' ,r l�y t S)R � i tFt 4 Yi 3 �s 45 Y 3 l} MEMORANDUM CITY OF`TIGARD,-OREGON T0: Honorable Mayor and City Council. January 14, 1988 FROM: Wayne y, Finance Director SUBJECT: 1986--87 Report to Management We have finally received the final copy of Cooper's and Lybrand's Report to Management for the year envied June 30, 1987, The City's reponses to the recommendations in this report were received and filed by the City Council on December 21, 1987. 4 1 syr Pt� elf 3 )y Y ' r �1 r Si i rr fi f �a 4u� hi t a; 4�r5 t�t �Tl y4 YJ Y e \� ri 4� P t � 1� } K i$�4P Ppl t.; f � �Y .k �4 "i 1rya�[g tr37 n 1 � SIS Si r{ xs MS PA � 4r t� pj t 'zri:3 d a ?xt T f�� y }� 7t y�. 1� ... 1 e z �'1 g s +.� � 1 r a �� If(F i1 t, !e'• � �:r r t 3 � '"n �' 1Ys tl�a Y rs � ��r CITY OF TIGARD, OREGON i I'll lill lip lippo :5111111M i 11, 11 Will , f G E i l certified public accountants Coopers UyErand i i : t Honorable Mayor and Council Members City of Tigard Tigard, Oregon We believe our responsibility as your independent certified public accountants includes assisting you to continually evaluate the City's -accounting, budgetary, and internal control f systems as well as helping you reduce costs As part' of our annual audit, we have the opportunity to 'review City operations and inform you of 'areas susceptible to improvement. i The recommendations included in this report result from observations made during our examination of your combined 1987 financial statements. We believe implementation of these recom- mendations will be both cost effective and beneficial to the City. We wish to express our appreciation to all City employ- ees for their courtesy and cooperation throughout the audit. We have reviewed the comments with Mr. Bob Jean, City . �r Administrator, and Mr. Wayne Lowry, Director of Finance. We will discuss our findings be pleased to di s and recommendations further g with you or to assist in their implementation. L COOPERS & LYBRAND By John L. Dethman, a partner P Portland, Oregon September 11, 1987 9 CITY OF TIGARD, OREGON TABLE OF CONTENTS Page i 1. Reconcile Special' Assessment Receivable Records to the General Ledger on a 1 Regular Basis 2. Improve Controls Over the completeness of 1 Journal Entries to the General Ledger' 3 Reconcile Additions to the Fixed Asset Subsidiary Ledger to the General Ledger l Capital Outlay Account 4. Strengthen Procedures to Account for ® Donated Fixed Assets in the Enterprise 2 Funds 5. Bank Reconciliations Should be Reviewed 2 by Someone Other than the Preparer 6. Consider Allocating Investment Income 3 Only to Restricted Funds 7. monitor Special Assessments Fund to Ensure Adequacy of Funds 3 8. Develop a Computer Contingency Plan 4 9. Develop a Data Processing Long-Range Plan 5 5 10. Status of Prior Year Comments i i t t f E 4 f . r f 1. Reconcile special Assessment Receivable Records to the General Ledger on a Regular'Basis. Q The City maintains subsidiary ledgers for interest and special assessments receivable. Reconciliation ofthe. subsidiary ledgers and the general ledger control accounts is not being f performed on a regular basis. The subsidiary ledgers are the supporting 'detail to the general ledger control accounts; there- fore, it is important that the subledgers be reconciled to the control accounts We recommend the City establish' procedures to reconcile the interest and special assessments receivable subsidiary ledgers to the general ledger control accounts on a regular basis. 2. Improve Controls Ove the Completeness of Journal Entries to the General Ledger. ® The City has no formal policy to ensure that all recur- ring journal entries to the general ledger have been made. To prepare complete and accurate financial statements it is important Ig that all transactions be recorded in the general ledger: We recommend the City establish a complete list of recurring journal entires and use this list at each closing to ensure that all recurring entries to the general ledger have been e` made. 3. Reconcile Additions to the Fixed Asset Subsidiary Ledger to the General Ledger Capital Outlay Account. The City maintains a subsidiary ledger for fixed assets. Reconciliation of additions to the subsidiary ledger and the , capital outlay control account is not being performed. ; 1 C C 3. Reconcile Additions to the Fixed Asset Subsidiary Ledger to the General Ledger Capital 'Outlay Account, Continued. c C, We recommend the City establish procedures to reconcile Additions to the fixed asset subsidiary ledger to the general ledger control account to help ensure completeness of recording of additions to the fixed asset subsidiary ledger. 4. Stren then"Procedures to Account for Donated Fixed Assets in the Enterprise Funds. The city receives donations of sewer and storm drain lines from developers. Currently there are no procedures to account for all contributions. This could result in a potential C understatement of fixed assets in the enterprise funds. -f We suggest that, prior to year end, the City thoroughly review all cei.incil minutes noting acceptance of donated assets C and account for such items as donated property. S. Bank Reconciliations Should be Reviewed by Someone Other than the Preparer. Bank reconciliations are not being reviewed by anyone i other than the original preparer. Therefore, there is no control to ensure bank accounts are being reconciled properly. We recommend that someone independent of the cash disbursement cycle review monthly bank reconciliations for com- pleteness, validity and accuracy and evidence this review in writing. 2 C glppw 6. Consider Allocating Investment Income Only to Restricted Funds. During the fiscal year ended June 30, 1987, certain special revenue funds (i.e. , Streets SDC and Parks SDC) were credited with interest earned. These funds are considered unre- stricted funds because the City Council may designate the use of their resources for any purpose. Restricted funds are those which are legally restricted as to use, such as the State Tax Street Fund whose source of revenues is gasoline tax dedicated for street ® maintenance. Interest is required to be credited to restricted funds because of the legal mandate for the use of the resources. The restrictions of Oregon State Law and the City's own investment policy must also be considered in defining restricted funds. i � There is no requirement, however, that interest be credited to i` unrestricted funds. City Council, at its discretion, may direct to which funds interest earned on unrestricted funds should be credited. . F` Consider crediting interest earnings only to restricted t funds. All interest earnings of the City outside of the amounts credited to the restricted funds could be placed in the General Fund. This would generate additional revenues to be used at the discretion of the City. n 7. Monitor Special Assessments Fund to Ensure Adequacy of Funds. The Special Assessments Fund, after adjusting for deferred revenues of $1,673,876 and the amount owed to it by the ® General Fund of $124,950, has a fund deficit of approximately $123,000. Because the Bancroft Improvement bonds recorded in the Special Assessments Fund are backed by the full faith and credit of the City, the City is obligated to pay these bonds to the extent that collections of assessments and interest earnings are insufficient to retire outstanding bonds and pay bond interest. 4 3 r- 7. Monitor Special Assessments Fund to Ensure Adequacy of Funds, Continued. C � The City should perform an analysis projecting the cash flow of the fund 'through the final debt service payment'. If a final fund deficit is projected, the City should address how the deficit will be funded over time. in addition, since changes in interest rates have a significant effect on the performance of this fund, the projection assumptions should be monitored and updated period- ically. C 8. Develop a Computer Contingency Plan.' There is ` no formalized contingency plan ,outlining actions which would need to be taken in an emergency situation 4 where data processing services are lost for a prolonged period of time. A contingency plan should be developed which would i encompass two areas: continuance of computer operations and development of manual procedures_ to function in the interim f between breakdown and recovery. Stoppage of normal business could be the result of anything from hardware failure to local natural disaster. We recommend the following actions with respect to E back-up processing plans: Develop and maintain a contingency plan designed to provide a chronological list of recovery steps and individual assignments for Computer Services personnel. Familiarize personnel with the plan and distribute copies. At least one copy should be kept in the offsite storage location. - Obtain a written agreement with one or more back-up i processing sites, as planned. X 9. Develop a Data Processing Long-Range Plan. The City currently; has no data processing, long-range plan'. The development of EDP resources is an expensive and technically complex undertaking. Errors in the timing or scope of 'systems development and hardware acquisitions can be very costly. Accordingly, we believe the City should develop a, data processing long-range plan to reflect the future assessment of needs and directions. The planning process should address the following items: Evaluation of existing 'hardware in relation to antici- pated requirements. Consideration of the desired future technology archi- tecture: central processing, distributed processing or personal computing. i 1, Development of a long-range financial plan with pro- f' jetted costs for new hardware and systems. { Consideration of additional office automation capabil- ities. 10. Status of Prior Year Comments. Status of Comments 1. Consider Advance Refunding On January 27, 1987, the City of High Interest Debt sold advance refunding bonds to refinance the callable portion of the series 1984 . General Obligation Building bonds. 2. Improve Control Over Sewer An automated permit system is Billings being implemented that will allow for a reconciliation between permit numbers and the billing register. t 5 10. Status of Prior Year Comments, Continued. Status of Comments 3. Reconcile Special Assess- The comment is repeated (see ment Receivable Subsidiary Comment No. 1 forward) . Records to the General Ledger on a Regular Basis 4. Develop Procedures for A procedure has been developed Vendor Invoice Cancellation to cancel all invoices after they are paid. > 5. City Council Expense Reim- The City Council has adopted bursements Should Be Subject revised personnel rules that to Review and Approval require expense reimbursements to be subject to review and approvals. b. Improve Employee Travel ` The City Council has adopted Expense Reimbursement revised personnel rules that Policies and Procedures have improved employee travel expense reimbursement policies and procedures 7. Evaluate the Adequacy of Monthly storm drain charges C Storm Drainage :Fund Service were increased from $.75/month Charges to $1.50/month. 8. Consider_Billing Special As new projects are assessed Assessment Charges more the City- will considerbilling Often special assessments more frequently than semiannually. 9. Develop Complete and Two utilities engineers have Accurate Record of Storm been hired whose responsibility Drainage Assets will be to develop a complete and accurate record of all City assets. C; C r 6 k y Ll. 5 t PUBLIC OFFICIALS PACKET i 4 Res Storm and Surface Water Management District a } f r €gg< 4 { 4 Prepared by: I Unified Sewerage Agency January 12, 1988 r 3 rs i f • EXECUTIVESUMMARY on January 1`2, 1988, the Unified Sewerage Agency (USA) signed ! an agreement-with-Washington County that authorized USA to conduct "pre—formation" activities for formation of a district to manage storm and surface water. This action was taken based on recommendations contained in the Washington County's Drainage Master Pian, as well as current recognition of: 1. the negative impacts of storm water on the water quality of our streamsandriver, 2. gaps in responsibility for planning, construction, maintenance and regulation of drainage systems within some incorporated and unincorporated areas that result in: a) citizens not being able to get their problems resolved,' b) some flooding problems, c) inability to tie together systems as needed, 3. US Environmental Protection Agency regulations that will require wastewater treatment discharge permits for storm drains by 1991. 1 THE PROPOSAL The Unified Sewerage Agency (USA) was identified by the County as the 'logical agency to lead a process to determine whether or not a 'storm and surface water `district should be formed. USA has 'wastewater collection and treatment expertise, experience with water quality issues and its boundaries cut across county and city. boundaries. c If the county and several cities agree to pay for the ugh refundable grants to USA, the pre-formation activities thro Agency proposes to: f ;i 1. conduct an intensive public involvement process to: : a) raise the public's awareness of the issues, b) allow the public to determine the goals of a storm and surface water agency, and b) allow the public to determine whether or not a district should actually be formed: 2. develop financial and facility plans that will give the public some idea of the environmental and cost impacts of their goals. r i 4 The reason that USA is requesting grants from other organizations is because USA's founding legislation restricts its spending authority to sanitary sewerage related activities. i mi liel I INS 0 ii r i I i ASSUMPTIONS r ed The assumptions upon which. these. actions are bas are: 1. storm and surface water management is an issue which has boundaries that follow geographic lines, not necessarily political boundaries, 2. local jurisdictions may not have the human or monetary resources:to deal with upcoming EPA requirements for storm drain discharge, -1 3. USA has many of the resources needed to conduct pre-formation activities; if the county and the cities contribute toward these pre-formation activities, USA will also have the monetary resources. WHEN DOES PRE-FORMATION ACTIVITY BEGIN? When USA is assured of funding from cities and the county, ' pre-formation activities may begin. This assurance would come in the form of a repayable grant from these jurisdictions-- repayable if the district is formed. Y is It must be understood that until such grants are 'received, USA must restrict its activities to those allowed under its ; founding legislation. ; WHAT DO YOU THINK? ' This packet of information is actually a "pre" pre-formation activity, but the public involvement process starts here. Is there any other information that you would like to see prior to your decision on a grant refundable agreement? Would you ; like a presentation or a meeting to ask questions of USA representatives? What would you change about what is outlined in thisP acket? If you have comments or questions, please contact Gary Krahmer, USA General Manager or Debie Garner, Program Manager at 648-8621 or send written comments to:, Debie Garner Unified "ewerage Agency 150 N. F .rst Avenue . ' Hillsboro, OR 97124 0 t CITY OF TIGAR.Dy`OREGON COUNCIL AGSI�DA ITEM SUMMFIRY AGENDA OF Januar+ 19II8 DATE.. SUBMITiSD. January 1.9, 1988 ISSUE/AGENDA TITLE: SCE 87-02 PREVIOUS ACTION: Council Approval of an : Lockhart (Microacle)_+ Appeal of Planning~Commission Decision_ PREPARED BY: K e i E Liden DEPT HEAD OK E CI"rY ADMIIU OF— REQUESTED E.D BY; POLICY ISSUE p INFORMATION SUMMARY 1 On January 11, 1988, the Council amended a Sign Code Exception approval granted by the Planning Commission. - The Council. voted to allow the sign size requested by the applicant (114 -square feet per side) . A resolution has been s prepared for the Mayor 's signature. ' i t ALrERNATTVE9 CONSIDERED _.. 1, Approve and sign the resolution. L e 2. Modify the resolution and direct staff to change as appropriate. f FISCAL IMPACT ! r 1 + SUGGESTED ACTION Alternative #1: Motion to approve the resolution. sb/2500D E. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: Januaa 25,�1988 DATE SUBMITTED: January 13, 1986 ISSUE/AGENDA TITLE: Repeal of TMC PREVIOUS ACTION: Passau of TMC 7.32.090 (Green River*.Ord.) . Amender 7.32,090 in 1963 TMC 7.24.120WTesass Ord PREPARED BY kle ChucorriDEPT HEAD OK AERN OK REQUESTED BY David Lehr, - — POLICY ISSUE Whether the City should continue enforcement of the "Green River" ordinance pendingcourt challenge or remedy the constitutionality defective ordinance by repealing the 'ordinance and regulating solicitation through the ti-espass ordinance. INFORMATIONSUMMARY As Council is aware, the United States Supreme Court has declared "Green River" ordinances to be unconstitutional, because they regulate commercial and noncommercial speech differently. The Oregon court of Appeals has doclar•ed unconstitutional a City of Hillsboro ordinance that purported to remedy the language that the U.S. Supreme Court found to be unconstitutional, The result' is that in all probability, "Green River." ordinances will riot stand scrutiny by the courts. The U.S. Supreme Court did allow sonic regulation of solicitation by establishing hours that soliciting could be allowed. It is our belief that the courts did riot disallow or-dinances that protect the rights of ,private property (not open to the public) owners to protect the properties from trespass. The proposed action this evening repeals the "Green ,. River-" ordinance, because of its unconstitutionality and adds .language to the trespass ordinance to protect the rights' of private (not open to the public) owners' from unwanted solicitation. Proper•t-y ,owners may' post the pr•oper.ty or- may demand a solicitor- to leave the pr•oper•ty. The ordinance further establishes reasonable (in the eyes of the court) hours for solicitation. The City of Hillsboro is appealing to the Oregon Supreme Court for reversal of the appellate court. We are riot hopeful that will happen. 'The Oregon Supreme Court will render a decision in about four months. ALTERNATIVES CONSIDERED 1. Repeal TMC 7.32.090, the so called "Green River" ordinance and amend TMC 7.24.120(4), the trespass ordinance. 2. Take no action pending the State Supreme Courts review and direct staff to not enforce TMC 7.32.090 until a court decision is rendered. 3. Take no action and enforce TMC 7.32.090. FISCAL IMPACT NA SUGGESTED ACTION 1, Staff recommends alternative #1, repeal of TMC 7.32.090 and amendment of TMC 7.24.120(4) sb/2710D CITY OF TIGARD,__ REGON COUNCIL AGENDA ITE M�SUMMARY AGENDA OF: Januar4 25, 1988 DATE SUBMIT-FED: JanuarL•7.9, 1988 ISSUE/AGENDA TITLE: ,'M--B Develo mens: PREVIOUS ACFION:- None _ 129th Street Annexation 7CA 87--24 _ PREPARED BY: Elizabeth A. Newton DEPT PLEAD OK 7'�ITY ADMIN-OK REQUESTEDBY M B Develo ment POLICY ISSUE Should the City Council forward a request to annex 19.15 acres of Bull Mountain Road at 129th into the City of Tigard to the Portland Metropolitan Area Local Government Boundary Commissionforconsideration. INFORMATION SUMMARY On December 9, 1987 petition forms signed by loo of the property owners requesting annexation were submitted to City staff. A zone change application requesting the newest City of Tigard R--7 zoning was also submitted. Staff notified the Department of Land Conservation and Development, Washington County and the Boundary Commission of the request and set the publichearing for- January 25, 1988, Attached is a resolution which if approved would direct staff to forward the request to the Portland Metropolitan Area Local Government Boundary Commission. Also attached is an ordinance which if approved would assign City of Tigard R--7 zoningand Medium Density Residential Plan designations to the property. Both the county's R-6 zone and the City's R-7 zone have- a minimum lot size of 5,000 square feet. The Urban Planning Area Agreement with Washington County requires that the City assign the zone designation which most closely conforms to the County's upon annexation in the w area of interest. The net effect is the same and in fact the City's R•-7 is generally more restrictive. A zone comparison is attached. ALTERNATIVESCCOONSI.DERED 1.. Approve the attached resolution and ordinance. 2. Delay consideration of the proposal until a date certain. 3. Deny the request. FISCAL IMPACT Fees paid by applicant, Economically feasible for- Bull Mountain/Walnut Study. __..__.SUGGESTED ACTION Approve the attached resolution and ordinance. br/2787D DIMENSION COMPARISON Washington County's Tigard's R-6 Zone R--7 Zone Units/Acre 6 7 r Minimum Parcel Size 5,000 sq. ft, 5,000 sq. ft. c Setbacks 4 Front 15 ft. 15 ft. 20 ft. 20 ft. Garage ' Rear 15 ft. 15 ft:, Side 5 ft. 5 ft. Corner 7.0 ft. 10 ft. Height 40 Pt. 35 ft. Average Width AO ft. 50 ft. attached 40 ft. detached Average Depth 90 ft. 125 ft. attached P 100 ft:. detached Width at Street 40 ft, Width on Cul-de—sac 20 ft. 15 ft. Accessory Structures Rear & Side Setbacks 3 ft. 5 ft. Height 15 ft. 12 ft. ,. sb/2793D . b' solar USES PERMITTED IN WASHINGTON COUNTY'S R-6 ZONE NOT PERMITTED :CN TIGARD'S R--7_ZONE OR PROCESS`IS SIGNIFICANTLY DIFFERENT Type I — Permitted No notice to neighbors - Recycle Box - Ambulance Bus Shelter Guest House (Accessory DU's Conditional Use in T.) Temporary Occupation (T. requires notice to neighbors) Temporary Use (T. requires notice to neighbors for all TU) Accessory Use (T. requires notice to neighbors) — Par•ks '& Playgrounds (Conditional Use in T. No Building Permit necessary TYPE I:I — Administrative Decision Notice to neighbors within 250 feet Flag lot — Mobile Home Park and Subdivision (Per•mi.tted use in T'.) Zero Lot line Development (???)' Type III:'-- Conditionally Permitted upon OK of PC or HO Boarding House Kennel - Golf Course Heliports Radio, - Radio, TV, and other Transmitters or Towers Private Recreation f=acilities for Proiit — RV Storage Areas - Campground - Parking Not in Conjunction with Allowed Use sb/2793D -�Arssk -ara`j rT. 1 �I1 � +t !" iF F. "M 'Pi E'P < J•'t t r_ .l dp A syl ®� ■ , f'��'i A r r ' ■ ■ `tea; ` WN F9 i �• 3j'+ '40 •mss .�lt kA mo —pq ' d • .d{Ja��kfl �Y s*R x:c $v tRi ; , n� ....s,..u.a Mss,ydJ.-r x..- t rr LEGAL DESCRIPTION for proposed annexation to City of Tigard A tract of land in the Northeast WiSection 9. llametteuarter fMeridian, . Township 2 South, Range 1 West, Washington County, Oregon and being more particularly described as follows: tion Beginning at a point on the North lineoffrom which ears S 89050'30" W, 960h-00 feet ee running South, east corner of said Section 9; County Road; thence 1916.5 feet to the center of a. 0 y S' 85°57'W along the center of said County Road 362.11' feet' , to' a monumented and occupied deed line pe6 CS 10916, Washsaid ington County Survey Records; thence N 0 23' W, deed line 844.30 feet; thence S 89'37' W, '365.00 feet; thence S 0023' E, 628.5 feet to a ;point; thence N 61027'W, 57.13 feet to a point that is 50.00 feet Westerly measured at right angles to said line running S 0023'E, 628.5 feet; thence N 0023 �W,, 1000.86-feet, more Qintless saidamonumented thence N 89-37 E, 415.0 -feet to a p and occupied deed line, said point being N 89050'30" 'E, along the Northerly line of said Section 9, 1303.0 feet and S 0023' .. E, 696feet from the quarter corner between Section 9 and .8 4; thence from said point S 0523' E, loto ag5said saich d deed �. .121.44 feet; thence East 333 rod; thence North 140.00 feet to a 5/8 inch iron rod; thence West 333.433 feet to said monumented and occupied deed line; thence N 0023' W along said deed d;line 678.24nce N $feet to °thealong Northerly line of said Section said Northerly line 373.5 feet to the point of beginning. ` Containing 19.7 acres (more or less) ed Note: This legal descriptionis based dson e*xihasnnotebeennmade surveys of record. A y to verify bearings, distances or acreage. Donald 3�7. ::c.�X„ D, ,r;nt TAXAT101i . Usv€YiNG ENGINEERINGPLANNING .�jT STAFF REPORT January 25, 1988 - 7:30 P.M. TIGARD CITY COUNCIL TIGARD CITY HALL — TOWN MALL. 13125 SW HALL BLVD. TIGARD, OREGON 97223 I i E A. FACTS f 1. General Information i CASE: ZCA 87-24 Zone Change Annexation CPA 87-08 comprehensive Plan Amendment M--B Development, Bull Mountain Road REQUEST: A request by M--B Development to annex 19.15 acres into the City of Tigard, to change the zoning designation from Washington County R--6 to City of Tigard R--7 and to assign "1 e the City of Tigard Medium Density Residential land use designation. COMPREHENSIVE PLAN DESIGNATION: Washington County Residential 6 Units Per Acre The property is considered urban in the acknowledged Washington County Comprehensive Plan. The property is within the Bull Mountain Community Plan boundaries adopted by the Washington County Board of Commissioners on December 27, 1983, reviewed by I_CDC and found tobein compliance with state-wide planning goals. ZONING DESIGNATION: Washington County Residential 6 Units Per• Acre APPLICANT: M—B Development, Inc. 12007 NE Marx Street Portland, OR 97230 OWNER: Bull Mountain Project of Oregon L.P. P.O. Box 30179 Portland, OR 97230 Frank and Patricia Foran 13145 SW Bull Mountain Road Tigard, OR 97224 LOCATION: North side of S.W. Bull Mountain Road, approximately 800 feet of S.W. 126th Avenue. 2. Background I:nformation On December 9, 1967 petition forms signed by the property owners requesting annexation were ' submitted to City staff. A zone change application requesting City of Tigard R--7 zoning was also submitted. Staff notified the Department of Land Conservation and Development, Washington County and the Boundary Commission of the request and set the public hearing for January 25, 1968. STAFF REPORT - ZCA 87-24 PAGE i 3. Vicinity Information Large lot single family residential development surrounds the subject property. 4, Site Information and Proposal Description The southerly one—half of the subject parcels are generally; pasture with gently sloping lands. The north one—half is forest .land with steeper slopes. The pr'oper'ty is vacant. Annexation is requested by the applicant to allow for development of the property under City regulations. The northern portion of the property is part of Area of Significant Concern #3 (A.S.C.) as identified on the Bull Mountain Community Plan. The assessed valuation of the property is $226,900, 5. Agency and NPO Comments Agencies contacted and their- responses are outlined below: CPO No. 4 - A copy of the CPO response is attached. NPO No. 3 — The NPO No. 3 recommends that the zoning be R--4.5 and not R-7. Their comment sheet states that .R 4.5 is the basic standard zoning for most property in NPO No, 3 and the City. ' It further states that current development on Bull Mountain is at about 3 lets per acre. Washington ounty Department of Land Use and Transportation — Reviewed the proposal and have no objections to it. After receiving written comments from Washington County, City staff ,contacted the County by phone for clarification on Area of Significant Concern (A.S.C.) #3. According to County staff, concerns regarding A.S.C. #3 will be raised at the time of development'but not at this time. B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are City of Tigard Comprehensive Plan Policies 2,1.1, 3.4.1, 6.3.1, 1.0.1.1, 10,3,1 and Chapter 18.136 of the Community Development Code. A. Plan Policy 2,1.1 is satisfied because the NPO, CPO and surrounding property owners were given notice of the hearing and an opportunity to comment on the proposal.. B. Plan Policy 6,3.1 is not relevant in this case because the area to be annexed is not within the City's Urban Planning Area. C. Plan Policy 10.1,1 is satisfied because urban services can be provided for development of the site. The applicant will bear the full cost of providing water, sewer and storm drainage when the site is developed, STAFF REPORT - ZCA 87-24 - PAGE 2 D. Plan Policy 103,1 is satisfied because the Urban Planning Area Agreement- with Washington County was amended in 1986 to include F policies related to annexation in the Area of Interest, Section B. 1--4 of the UPAA roads as follows: l ' . "B. Area of Interest 1. Definition Area of Interest or Primary Area of Lnterest means unincorporated lands contiguous to the Active Planning Area in which the CITY does riot conduct comprehensive planning but in which the CITY does maintain an interest in comprehensive planning and development actions= by L-he COUNTY because of potential impacts on the CITY Active Planning Area. The CITY Arca of Interest within the Urban Planning Area is designated as Area B on Exhibit "A". 2. The COUNTY shall be responsible for comprehensive planning and development: actions within the Area of Interest. 3. The COUNTY is responsible for, the preparation, adoption and amendment of the public facility plan required by OAR 660"-11 within the Area of Interest. � 4. The CITY may consider requests for annexations in the Area of Interest subject to the following a 're annexation of lands. The CITY shall not require is in the Area of Interest as a condition to the provision of urban services for development-. b. Annexations by the CITY within the Area of Interest shall riot create islands unless the CITY declares its intent to complete the island annexation. C. The CITY agrees in principle to a plebiscite or other, representative means for annexation in the Metzger/Progress Community Planning Area, which includes Washington Square, within the CITY Area of Interest. Not contrary to the foregoing, the CITY reserves all of its rights to annex and acknowledges the rights of individual property owner's to annex to the CITY pursuant to the Oregon Revised Statutes. t STAFF REPORT — ZCA 87-24 - PAGE 3 d. Upon annexation of land within the Area of Interest to the CITY, the CITY AGREES TO CONVERT COUNTY plan designations to CITY plan designations which most closely approximate the density, use provisions and standards of COUNTY designations, Furthermore, the CITY agrees to maintain his designation for one year after the. effective date of annexation unless both the CITY and COUNTY Planning Directorsagree at the time of annexation that the 'COUNTY designation is outdated and an amendment may initiated before the one year period is over. The proposal under consideration meets all of the criteria set forth above. The Planning staff has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon findings noted below: a. Chapter 18.136.030 is met because the applicant has met all of the'appr-oved standards for annexation of the_property. C. RECOMMENDATION Staff recommends that ZCA 87-24 be forwarded to the Portland Metropolitan Area Local Government Boundary Commission for consideration and that the R-7 coning designation and Medium Density Land' Use designation be assigned to the properties upon" annexation. . Staff also recommends that the following conditions be attached to the approval: 1. All development proposals shall be reviewed and approved by the appropriate City of Tigard division of department. 2. Pian Policy 6.3.1 and the concerns outlined in thie Bull Mountain Plan related to Area of Special Concern (A.S.C.) #3 shill be addressed at the time of development. 3. The City of Tigard Police Department shall review the annexation request. I PREPARED BY: lir_alb t, A. Newton ROVED BY: William A, Monahan Senior Planner Director of Community Development (br/2761D) IL STAFF REPORT - ZCA 87-24 - PAGE 4 December ^0, 1987 City of Tigard Plannin;-_ Department Tigard, Oregon l Rea ZCA 87-24/CPA '87-08 129th &"Bull Mtn. Rd.` M-B Dev. Inc. to annex 19.15 acres into the City of Tigard; to change the zone designation from Wa. Co. R-6 to City of Tigard R-7 and to assign the City of Tigard Medium Density Residential land use designation After reviewing this request, the BULL MTN. ' CPO #4 is 'asking you to delay this entire request until later in the Spring of 1988• The City of Tigard has recently completed an Urban Services Study which encompasses this area that is proposed to be annexed, and which includes all of the Bull Mountain area including,Walnut/Uaarde area. Our community k will be commencing a series of meetings with the City of Tigard, ,Washington ; County, NPO #3 and CPO #4-Bull Mountain beginning in January, 1988 and continuing until all issues have been addressed and the over all planning j- regarding transportation, sewer service, drainage, water, land use designations, and other issues has been completed. € Vie feel this annexation proposal, for any reason, is premature at this time as 'land use designations and transportation issues are the key to future development in this community, both for the Bull Mountain area and for `the larger community including ';Jalnut/Gaarde area. f Under the Washington County Comprehensive Plan the land use designations for the Bull Mountain area are R-6, 6 houses per acre. When the plan was adopted our Community went on record as opposing this density as being too high. We took into consideration the development as it was in 1983 with 1/2 acre being the smallest lot size. We also looked at the vacant land to be developed and requested designations of between 2 and 4 � houses per acre maximum. Even with the R6 designation put on the land, development isoccuring at the 3.5 houses per acre quite consistently. All development is single family, detached standard subdivisions. We request, therefore, that a land use designation of no higher than 3.5 be put on this land at any time it is considered for annexation. In the TIGARD COMPREHEPISIVE PLAN VOLUME 2, Page II-7 Implementation Strategies, l.a the Low Density Residential 1 to 5 units to the net acre. The applicable zoning districts are ALL SINGLE FAMILY RESIDENTIAL (R-1, R-2, R-3.5 and R-4.5) b. Medium Density Residential 6 to 12 units to the net acre. The applicable zoning district are MULTIPLE FAMILY (R-7 and R-12. ) The land surrounding this parcel in the County is designated R6 and to (` the north in the City is designated R4.5 PD, so the conclusion would be that in view of development already on Bull Mountain currently under (. development in new subdivisions being slightly over 3 houses per acre, (� and the land uses surrounding this property at present are large lot developments plus the R4.5PD contiguous property, the 3.5 designation should be the proper one. Again, we request this entire proposal be delayed until the ,imminent series of Community Meetings is completed, and some crucial planning decisions are finalized, which should be in the Spring of 1988. f .Sincerely, Beverly ,Froude, CPO #4 Bull Mountain Chairperson 12200 SW Bull Mountain Road, Tigard, Or. 97224 l M-ee�Ln �a�e: OI-25-8 An P s ,(+IrJII►)rlrJrir lJlllr�rr ClJrlrJrll l ,JiC"t�7TC �rrP II} Ir i( R !i irlr rCi rl Cfi YIr r �i �111 if rr �rrrir f 0 rrii� � � .�. � � �ri- I- � i ( � � I I.(VII NOTE: IF THIS MICROFILMED DRAWING ISLESS CLEAR THAN THIS NOTICE, IT IS DUE TO THE QUALITY OF Tff ORIGINAL : DRAWING. OE 62 ez zz 9Z SE oz 6z zz lz oz –fir ei-11___91 s',--�i _-E1__._zl ii–.oi 6 Be i –g-- S b eTT Z r F �nrrunluuluu6ur�Nu1»Nlun_Iuir�ngJlyt� WI�1�� 1990 i e —I !` 'f, i •L Ll Ll/ woco"D 33 34 - • _ �....� IgEFowCER ." 3 331 — a HtoH 5 4/ ew ","qq r ■ S�n� SCHOOL .. ,KR FE I A O sC.�s J VI �"s pc0xr WA %;3 C 5 4 s to 9 ra' /• i xiCRO'JM �i = a I , I _ L _ r , —� q�rirp►lr��iala ataiilaIata�ap aii�ltr It:6t�l Iia int l rii Ili I(I"I I ( r i r i i -- ^ — I>1tTl�ili�ll(�►(alalalllalala�ai�l•rl+I'Iliala�ataiai'oalr�ala�alliala�alliaia�ail�en NOTE: IF THIS MICROFILMED 0 DRAWING IS LESS CLEAR THAN I' THIS NOTICE, IT IS DUE TO THE QUALITY OF THE ORIGINAL DRAWING. _:::_------ OE 6Z 8Z [Z 93Z SZ bZ EZ ZZ IZ OZ ail BI LI 91 SI` bl EI ZI 11 - OI 6 g —g — 5 b Eaaraninn�unlnn�uNia �natiuia�►nialulillllUt f, i — A R(4;H _ 199® ' _ REQUEST FOR COMMENTS TO: DATE: DECEMBER 101 1987 FROM: Tigard Planning Department RE: ZCA 87-24 / CPA 87-08 129th & BULL MTN- ROAD Request by M=D DEV. INC. to 'annex 19.15 acres into the City of Tigard; to change the zone designation from Wa. co. R-6"to City of Tigard R-7 and to assign the C1tV Of +1+1Q rd M��i tUM Den4,_iit RPai Ac+nt v^1 1^nA +iara r7eaci gnat i nn LOCATION; SW: 129th & SW Bull Mtn. Rd. (WCTM 2S1 9A 00'&1800 Attached is the Site Plan and applicant's statement. for your rev iew. From information supplied by various departments and agencies and from other information available to our staff, a report and recommendation will be prepared and a decision will be rendered;on the proposal in the near future. If ,you wish -to comment on this application, we need your comments by December 30th 19 87 You may use the space provided below or attach a separate letter to return your comments. If you are unable,' to respond by the above date, please phone the staff contact noted below with f your comments and confirm your comments in writing as soon as possible. you have any questions regarding' this matter, contact the Tigard Planning Department, P.O. Box 23397, 13125 SW Hall Blvd., Tigard, OR 97223. Phone: 639-4171. STAFF CONTACT: Elizabeth Newton + PLEASE CHECK THE FOLLOWING ITEMS THAT APPLY: We have reviewed the proposal and have no objections to it. Please contact of our office. Please refer to the enclosed letter. Written Comments: /�P C Ctic t w+r t r�S l✓/ "z P ;;?Lem e oLd Z-71 G !t Name of Person Commenting: Phone No. cn/3521P DATE 1/25/88 I wish to testify before the Tigard City Council on the following item: (Please print the information) E AGENDA ITEM N0. 5" Item Description: Public Hearing - Zone Change Annexation/ZCA 87-24 &'Comprehensive Plan'.Amendment/ ; wCPA,8.7-08,f M-B Development, Ince,.NPO. 3 &.BullMountain CPO Proponent (Far Issue) Opponent (Against Issue) Name, Address andAffiliationName, Address and Affiliation 4 vG� lbw c�was T 4_►- c 3 JW i.�.�6r.(Gtll off& __. 10 r 5.,v 2S�.,a�) s E 4 t CITY OF TI:GARD; OREGON t��1 COUNCIL AGENDA ITEM SUMMARY AGENDA OF: Januar 25 1988 DATE. SUBMIT"I"IE_D: _Januar 15, 1988 ISSUE/AGENDA`TIITLE: Ch ter 18.114_ PREVIOUS ACTION: Planning, Commission Signs Z.OFl 87-07 Hearing on December 15, 1987 _ PREPARED BY: Deborah A. Stuart &.7-1— DEPT"HEAD OK CI"T"Y ADMIN OK REQUESTED BY: _..._.............. POLICY ISSUE INFORMATION SUMMARY Attached is a second draft of revisions to Chapter 18.114 of the Code" which regulates signs; The changes include new, improved definitions; 2) provisions to allow one balloon and one banner upon the initial opening of a business; 3) insertion of; sign permit requirements; 4) "revised standards (to be proposed by the Commission on January 19, 1988) and consistent wording for the C.-P and C-N zoning districts; 5) new mini-variance criteria for new proposed signs and existing nonconforming signs and 6) changes (mostly deletions) to make the coda content-neutral." consistent with recent court cases. Also staff would i like to receive direction from the Council regarding freeway•-�orionted signs. 4 ALTERNATIVES CONSIDERED Review the proposed amendments and discuss what additional changes should be prepared by the staff prior to the hearing tentatively scheduled for February 22., 1988. FISCAL IMPACT None SUGGESTED ACTION cn/1825D MEMORANDUM CITY OF, 'TIGARD, OREGON t January,2.2., 1.988 TO: Bob Jean FROM: Deborah Stuart SUBJECT; Sign Code Enforcement Procedures Outline x The following outlines steps taken by ;staff- per Council direction under Title 2 regarding sign code civil i.nfr•actrons violations. violations of the community Development Code, including all Chapters, constitute a class 1 civil infraction. F Our, goal is compliance with Sign Code requirements. Essentially, w� follow a three part process, notice, formal warning, citation. The specific steps are detailed as follows, STEPS FOLLOWED FOR SIGN�CODE ENFORCEM[RfT 1, "Press release"e( Ltachmen For immediate release, i i 2, „Information letter” (Attachment B� To be mailed .immediately. F 3, Site visit, �,hane call��?r_ masi__frec�entL warnin letter" will be E _..__ seat to the t�usiness owner/manager after the February 1ct Si9nrableme revisionsare. adopted. dayslly follpwing14 cithe MaMhays ad20adeadline will be but in 1 allowed. (Attachment C). A. Nptice of Infraction. First official notice to business owner and/or property owner of Code violation. States problem, passible penalties, compliance agreement, time period for afters options of a voluntary corrective action, cites specific code sections) which are in violation i and notes desired remedy(ies). (Attachment D) € Basically allows the Code 5• Voluntar• Compliance A�creement. (Optional) y Enfarcement�OOfficer and the respondent to negai:iate an exi;ended time period by the end of which said problem must be corrected. If problem is not corrected by the new deadline, the respondent may also be cited for, violating the terms of his voluntary compliance agreement. (Attachment E) 5, Summons and Complains:, Two notices ar•e sent to both the business owner and/or, property owner indicating that the problem has not been corrected and that a hearing date. with the Civil. Infractions Hearings Officer has been set. A fine is set by the Code Enforcement Officer based on the first date problem was noised, Maximum allowable penalty can be set at $250.00 per, day per violation. Respondent can be anyone. Entry is made in City lien docket by City Finance Director. (Attachments F and G) k NOR= ONE, 4 i Bob Jean Page 7.. January 22, 1988 7. Public Hearin . Civil Infractions hearings are 'held on the first and third 'Thursdays in the town hall room. Mr. Marvin Bowen is the attorney hired by the City to act as hearings officer. Respondent is found guilty or- riot guilty. if guilty, hearings officer- sets fficersets penalty and files a judgment =with the Planning Division. Lien notice is sent by Finance Director- to Washington County. ' Staff efforts are focused on high priority Sign Code violations only at present: (mostly roof- and free standing signs). Depending upon the degree of cooperation from affected businesses, we should be able - to begin working towards compliance with lower, priority non-conforming signs by this summor. ht/2831D 'i i E i i f z i } pp L I t F k PRESS RELEASE ATTACHMENT A The City of Tigard is beginning an effort to help make the city more attractive to its residents and to passing motorists. Many signs; that are too high, too large in area or otherwise riot in conformance with City Sign Code standards will be asked to come into conformance with 'current standards`. Signs affected are those that were within 'Tigard's City _limits prier to the 1978 Sign Code revisions and have riot yet been brought into conformance. In 1978, the Tigard City Council responded to complaints of increased sign clutter• adjacent to roadways by , creating more stringent standards for allowable signs. The ordinance that instituted those Sign 'Code reforms included a 10 year amortization period, That is, businesses unable to meet the revised sign _ 'standards" in 1978- were given 10 years to conte into conformance The 10 year amortization period ends on March 20, 1988. The ,Tigard Community Development Department's Planning section is currently conducting an inventory of all signs within commercial and industrial zones. Reminder letters will soon be mailed to businesses'which have rion-conforming signs in advance of the March 20, 1988 deadline. The letters will include information concerning available options for erecting a new conforming sign. Businesses ;with specific questions should contact the Planning Division, Community Development Department, 639--4171. Many businesses' have already used the 10—year lead-in period to update and change their• signs per the Sign Code. With continued assistance` from the remaining businesses, the City looks forward to an over-all improved community appearance over the next year. d k "INFORMATION LETTER" ATTACHMENT 8 January `22, .1988 r , x Dear Business Owner-: h The City of Tigard wants to remind or inform you of our effort-.s to make the � City more attractive to residents and passing motorists. Many ;signs; that are too high, too Targe in area or otherwise riot in conformance with City Sign } Code standards will be asked to begin to 'conform with current standards. Signs affected are those that were within Ti.gard's city limits prior to the 1978 Sign Code revisions and have riot yet: been brought into conformance. In 1978, the TigardCity Council, responded to complaints of increased sign clutter adjacent to roadways by creating more stringent standards for. U allowable signs. The ordinance that: instituted those Sign Code reforms included a 10-year amortization period, That is, businesses unable to meet the revised sign standards in 1978 were given 10 year's to conte into conformance. The 10-year amortization period ends on March 20, 1988. s , .- The Tigard Community Development Department's Planning Section is currently conducting an inventory of all signs within commercial and industrial zones. This letters is to remind;you of the March 20, 1988, deadline, Information on the Sign Code and available options ,for erecting a new conforming sign is included Many businesses have already used the 10—year lead--in period to update and change their signs per the Sign Code, With continued assistance from the remaining businesses, the City looks forward to an over-all. improved community appearance over, the next year. Should you have any other questions, please contact the Planning Division, Community Development Department, at 639•-4171. Sincerely, f. The Planning Section City of Tigard ht/2831D i f Date "FORMAL WARNING LETTER" Attachment C F Dear Business Owner-:/Property Owner,: Recently City staff surveyed the commercial advertising signs at our' business/on ' your• _pr2P_g!:_t:y as part of a city--wide sign survey. Hopefully by now you have received our initial letter regarding this survey. I am writing to inform you that the following nonconforming signs have been identified at the business located at , 1 a violation of section' 2. a violation of section __ 3, a violation of section In 1978 the Tigard City Council allowed for- a 10--year, amortization period to allow businesses time to comply with city sign regulations, Please be advised that ,you have 'until March 10, 1988 to being this/these situ/signsinto compliance, or risk being in legal nonconformance. Several alternatives exist to rectify your potential sign violations. It is of utmost importance that you contact us soon. Your alternatives are: 1. Should this time frame riot be feasible for some reason, a voluntary compliance agreement is possible, A Voluntary Compliance Agreement would allow an extension of time for- the following reasons: a. An extension:of time is necessary to allow'a sign company to erect a' new sign; b. An extension of gime is necessary to remove the existing nonconforming sign; C. An extension of time is necessary to prepare and submit a Sign Code exception application; and, d. The Director, finds that a "grace period" is needed to provide for compliance within a reasonable timeframe. 2. A Sign Code Exception application is a second alternative. An approval of this application by the Planning Commission would allow the continued use of a nonconforming sign. A preappl.icat:ion meeting with the City Planning staff is necessary to determine the feasibility of this approach. 3. The third 'alternative would be to Remove the sign/signs prior to or by March 20, 1988, file an application for a City sign permit and erect a New Replacement Sign/s. Failure to proceed with any one of these alternatives may be cause for citation into Municipal Court. Civil infraction penalties for Sign Code violations may subject you to a maximum fine of $250,00 per day per violation, Should , you have further questions, please contact the Planning Division at 639-4171 between 9 a,m, and 5 p.m. Monday—Friday. Thank you for your attention to this matter. We are most ready to assist you in achieving Sign Code Compliance, Sincerely, The .Planning Division CITY OF TIGARD ATTACHMENT D Washington County, Oregon NOTICE OF INFRACTION Case #: Add re s s:� t Tax Map:_ To: _ To: Respondent A Respondent B T It has been determined that the following activity(ies) or condition(s) is/ar•e an infractions) as defined by the Tigard Municipal Code: € i You may contact me by phone at 639-4171 between 9:00 A.M. and 5:00 P.M. , Monday through Friday, or by mail at the Tigard Civic Canter, .131.25 S.W. Nall Blvd. , PO Box 23397, Tigard, OR 97223, to informally discuss the possibility of entering a Voluntary Compliance Agreement. Under this agreement, you would agree to remedy the alleged infraction within a certain time period and the City would agree riot to file a summons and complaint against you during this period If a Voluntary Compliance Agreement is not executed, the following action to remedy the infraction must be completed by i ~ (Time and Date) If this remedial action(s) is/are riot taken and a Voluntary Compliance 4 Agreement has riot been entered by the time and date indicated, a uniform summons and complaint will be issued, and a maximum penalty up to $__, plus hearing fees, may be imposed upon you by the Court, pursuant to Tigard Municipal Code CITY OF TIGARD BY: Code Enforcement Officer Date: (Print Name) ht/2831p i ATTACHMENT E VOLUNTARY COMPLIANCE AGREEMENT CITY OF TIGARD s i } To: case #: 1 Respondent ----- RE: l k F `fax Map and Lot No. : 8 I, as 4 9 of agree to _ by 4:00 p.m. on _ I understand that the City of Tigard will withhold further action on case # until above date of compliance, and upon full compliance the City of Tigard agrees to drop all proceedings and consider• the case closed. I understand that if the above , time, date and conditions are riot met I may be cited with an additional infraction for failure to comply with a Voluntary Compliance Agreement. Signed: Date Signed; n Signed: Date Signed: _ City of Tigard ht/2831D ` } fi ATTACHMENT F` CITY OF TIGARD UNIFORM INFRACTIONS COMPLAINT ` STATE OF OREGON MUNICIPAL COURTICIVIL INFRACTIONS County of Washington File No. City of Tigard The undersigned CITY OF TI:GARD CODE ENFORCEMENT OFFICER/private citizen certifies and says: ` That on or about they day of at approximately (p.m.): NAME: Respondent A=� Respondent D�� COMPANY: ADDRESS: Street Street Cii:y - State Zip Code- City - State Zip Code Did unlawfully and in violation of Section �� ____ of the 'Tigard Municipal Code COMMIT/PERMIT to be committed the violation of as follows: — in the City of Tigard, Oregon, at or in the vicinity of I hereby certify under penalties provided by ordinance and state law that I have reasonable grounds and do believe that the above person COMMITTED/PERMITTED to be committed) the above violation. Signature of Complainant Date Complaint Filed with Civil Infraction Hearings Officer NameofPerson Signing this Complaint Date Complaint Issued (Please Print) 1:15:11: 21,111 rr ATTACHMENT C CITY OF TIGARD Washington County, Oregon UNIFORM INFRACTIONS SUMMONS Municipal Court/Civil Infractions File No. Hearings Officer: TO: _ Date of Summons Respondent: Street and No. Fl-ty, State,'& Zip _ You have been charged with the following infraction:' a violation of Section - of the Tigard Municipal Code. This is a Class - -- :infraction with a maximum civil penalty of $ per• day of violation. `A hearing has been scheduled for the day of 198__; at a.m./p.m. , at the 'Town Hall Room of the Tigard Civic Center, 131.25 S.W. Hall, Blvd. , Tigard, Oregon 97223. The hearing will be held '' should you or, your representative fail to appear. If you deny that you have committed this infraction, you must post security fees in the amount of $50,00. You may request a waiver of all or a portion of the security fees by contacting the civil, infractions hearings officer at 620-6565. At the infraction hearing you have the right to be represented by counsel at your own expense, the right to present witnesses on your own behalf, and the right to cross-examine any adverse witnesses. You also have the right to compulsory process for the production of your witnesses. If the final order of the hearings officer, finds that you committed the infraction as charged, you may be charged witness fees, in addition to any civil penalty or other hearing fees charged, IMPORTANT NOTICE: This Summons and Complaint has been filed with the civil infraction hearings officer of the Tigard Municipal Court. Failure to comply with the instructions in this Summons and Complaint will result in a default judgment entered against you in favor of the City of Tigard. An unpaid civil infractions penalty can result in a lien being placed against the property at or on which the infraction occurred. (Reverse side of previous page) _ CHECK THE APPROPRIA1"E BOX I DENY having committed the infraction as charged on the front side of this 'summons. If You deny having committed the infraction as charged, your denial will be considered your request for a hearing at the time and date indicated on the front of this summons. You must postsecurityfees in the amount of $50,00 unless these fees are waived or reduced by the hearings officer. I ADMIT having committed the infraction as charged on the front side of this summons. I understand that if the violation(s) noted on page 1 of this summons is/are riot corrected immediately, that the penalties noted herein will continue to accrue until said violation(s) is/are corrected. If you admit having committed the _ infraction(s) as charged, you must return this form by mail or in person, along with a check or money order, or, cash (only if returned in person -- do not mail cash), in the amount of You must return this form, along with any security -fees or, request for waiver of those fees, or the required penalties if you admit the infraction: In Person: By Mail: Civil Infraction Hearings Officer Civil Infraction Hearings Officer Tigard Civic Center- Tigard Civic Center 3125 S.W. Hall Blvd. PO Box 23397 Tigard, OR 972.7.3 Tigard, OR 97223 You must mail or personally deliver this form to the address indicated above within ten (10) days of the date indicated on the front of this summons. ht/2831U "EXHIBIT A" - 18.114SIGNS 18.114.010 Purpose (a) The purpose of this_Chapter is: (1) To protect the health, safety, property and welfare of the public; (2) To improve the neat, clean, orderly and attractive appearance of the community; (3) To improvetheeffectiveness: of signs in identifying and advertising businesses; (4) To provide for safe construction, location, erection, and maintenance of signs; (5) To prevent: proliferation of signs and sign clutter; and (6) To minimize adverse visual safety factors to public highway ' travelers. (b) In addition, it is the purpose of this Chapter• to regulate the design,' duality of materials, construction, location, electrification, illumination and maintenance of all signs visible from public property or from public rights-•of-way. (c) It is not the purpose of this Chapter to permit the erection or maintenance of any sign at any place or in any manner; unlawful Under• any other`ordinance or state or federal law. 18.114.015 Definitions (a) For the purpose of this Chapter, words used in the present tense include the future, the singular number includes the plural, "shall" is mandatory and not directory and "building" includes "structures' except "sign structures." (b) As used in this title, unless the context: requires otherwise, the following words and phrases shall have the meanings set forth in this Chapter•. (c) The definitions to be used in this Chapter• are in addition to Chapter 18.26 (DEFINITIONS) and are as follows: (1) Area. The entire area within any type of perimeter• which encloses the outer limits of any writing, representation, emblem, figure or character. The area of a sign having no such perimeter or border shall be computed by enclosing the entire surface area within a parallelogram or• triangle, then computing the area thereof. The area of all signs in ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 PAGE 1 (01/15/88) L12-1 [(10)] Development Review. The site_deyelo int review process set for-th in Chapter 18,120, [(11) Directional Sign. Refers to any single or double faced, permanent or temporary sign designed to direct or to guide pedestrian or vehicular traffic. (A) Street—oriented directional signsAny directional sign located along the street frontage or, near an access or egress point on a property. Such signs each require a sign permit and payment of associated fees. (B) On-site directional signs Any directional sign erected or, located internally on real property. No sign permit or, fee shall be required for such signs (18.114.060(a)(9))•1 13 Directional Sicn. A�permanent sign_which is designed and erected solely far the purpose of traffic or -pedestrian direction and placed on the ro erty to which the public is directed, 14 j(12)] Display Surface. The area made available by the sign structure for the purpose of displaying' the advertising or identification message. 15 [(13)] Electronic�Infor-mation Sign. Includes signs, drplays, devices, or portions thereof with lighted changing messages that change at intermittent intervals by electronic process ^ or remote control. Electronic information signs are riot identified as rotating, revolving, or moving signs. Also known as an automatic 'chan-qeabie�cop, gn or electronic variable message center; [(14)] Electrical Sign. Includes any sign utilising electrical wiring. 17 [(15)] Externally Illuminated Sign. Includes a sign illuminated from an external light source. 18 [(16)] Face of a Building, All window and wall areas of a building in one or inure parallel planes. 19 [(17)] FlashinG Sign, Any sign which is illuminated by an intermittent or sequential flashing light source or which is in any other way animated so as to create the illusion of movement without actual physical movement or the illusion of a flashing or intermittent light or light source. Flashing signs do riot include electronic information signs[.] ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 PAGE 3 (01/15/88) MMIINN i < title, whether i existence at the date of adoption sh f'hibe counted in t conforming or noncanf-orming, establishing the permitted sign area of all signs allowed 4 for an individual business on a premise ' Where y irregular solid shapes n of a three dimensioal or round or the largest cross—section shall be used in a flat projection for the purpose of determining sign area. I (2) � Board Ct• Refers to any double face tempur•ar'y t exceed twelve square feet per side. sign which dues not 6 t Awning Sign,�n_ � sign incorporated into or attached to an o., A suns mYr._o.t__ex end above the �-� awning.._ �. surfaces 01 �h?.: awning structure.e sid - ma be atn least�8 z the awning�ir the Sian clears the sidewalk by ii?_feet. i Bal loon. An inflatable to oiart sin anchored by some � means to_ a str'uctur•e or the a round. Inc `simple chilen's bal]oo_ ns hot blim s and other d_ r_,.-_._,�-_._ dirigibles_ • ,A sir4n made of fabric or athe_ r' non ri id mal ' with na�enclosin framework. f 6 [(3)] Bench Si'n. , A bench designed to seat people which carries a written or gr'aphic message. L7� [(q)] Billboard. See "outdoor Advertising Sign,° Yn - the same [(5)] Business. All of the activities remises carried candy includes same p legal entity on the g education or social eleemosynary, fraternal, religious, organizations. "Legal entity" includes, iut 1s not corporatnions, to, individual proprietorships, partnership , ps joint stack nonprofit corporations, associations, companies. [(6)] Building�Official. officer r m Buidesignee of the City empowered to enforc the Un far [(7) Business of ou_tdoor..Advertisin .aIncludes themaibus sinesg s of operating, g, constructing, erecting, p leasing outdoor advertising signs.] 10 [(8)] Construct. Every type of display in the form of letters, figures, characters, representations. 11 [(g)] Cuiou [very type of display in the farm of letters, ( ) figures, characters, representations or, others in cutout or irregular form attached to or superimposed upon a sign or, advertising sign. { DRAFT 2 PAGE 2 (01115488) ZONE ORDINANCE AMENDMENT ZOA 87-07 — 20 Flush Pitched Roof Sign. A sign attached to a mansard or ether type of roof> whose` angle is equal to�or• greater than sixty (60)degrees from horizontal Such surfaces may be considerediar•t of a wall surface in the calculation of total wall area All Code provisionsapplicable to wall si ns shall also be applicable to this tyke of signs. , 21 [(18)] Free-standinq Sign. A sign erected and mounted on a i free-standing frame, mast or pole and riot attached to any building. 7.2 [(19) Fr~.eeway-oriented Signer A sign primarily .designed to be read by',a motorist traveling n a highway designated by the Oregon State Highway Department as a freeway or expressway; specifically; these shall be Interstate 5, and Oregon State Highway #217, and shall riot include U,S. Highway 99W.1 [(2.0) Frontacye_ The length of the property "line of any one premise along'a public roadway.l [(21) Ideological <Sign. Signs which communicate a political, moral, or philosophical comment or religious statement which does not promote any commercial interest or refer specifically to a particular ballot measure to be voted on in the next election.] 23 [(22)] Immediate or Serious Danger. This includes; a r (A) Whenever any portion of the structure damaged by fire, earthquake, wind, flood or other causes; and member or appurtenance that is _ likely to fail, or become detached or dislodged or to collapse and thereby injure persons or damage property. (B) Whenever any portion of the structure is not of sufficient strength or stability or is not so anchored, attached or- fastened in place so as to be : capable of resisting a wind pressure of one.-half of- that specified in the Uniform Building Code for this type structure or similar structure and will not exceed the working stresses permitted in the U.B.C. for such structures. (C) Whenever the location of the sign structure obstructs the view of motorist traveling on the public streets or any place, and thus cause damage to property or thereby injure persons. [(23) Incidental An. Signs advertising or identifying associated goods, products, services or facilities available on the premises, including, but not limited to, trading stamps, credit cards accented or brand names.] r . I ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 PAGE A (01/15/88) MW 24 [(24)] Incombustible Material. Any material which will not ignite at, or below, a temperature of twelve hundred degrees Fahrenheit during an exposure of five minutes and which will not continue to burn or glow at that temperature when testedin accordance with standards established in the Uniform Building Code. (25) Industrial Park. -A parcel of land which complies with the requirements set forth in Chapter 18.68 of this Code. (26) Internally Illuminated Signer Signs with an internal source of illumination where the light source is not visible' from the exterior of the sign. JL71 Lawn Sign, A tem Drat freestandin si n_ Lighting methods. direct, Exposed lightin or neon tubes on the sign face. Flashing. Lights which blink 'on and of randoml or in se uenee�' �3Z Indirect. The light source is separate from the sign face or cabinet and is directed so as to shine on the sign. Internals The light source is concealed within the sign. [(27) ;Maintain. To permit a sign, sign structure or, part thereof to continue or to repair or refurbish a sign, sign structure or- part thereof,] (29 Maintenance. Normal care needed to keep a siqn functional suchas cleaning, oiling and changing of light bulbs.. BO Nonconforming Sign. A si n or sign structure lawfully erected and_ar perly maintained that would not be allowed under the sign regulations presently applicable to the site_ 31 [(29)] Nonstructural Trim. The moldings, battens, caps, nailing strips and latticing, letters and walkways which are attached to a sign structure. [(30) Off—premises Sign. Any sign including, but riot limited to, a painted sign, temporary sign, permanent sign or outdoor advertising sign, which sign advertises goods, products or services which are not sold, manufactured or distributed on or from the premises or a sign which, advertises a business or facilities not located on the premises on which the sign is located.] [(31) Outdoor�Fldvertising or Billboard Sign, Sign constructed, erected and maintained by a person licensed to engage in the business of outdoor advertising and [which sign is an off—premises sign] supported by a substantial permanent sign structure with a display surface or display surfaces primarily designed for, the purpose of painting or posting ZONE ORDINANCE AMENDMENT ZOA _87-07 DRAFT 2 _ PAGE 5 (01/15/88) adver-ti sirig message thereon at periodic intervals,- and. where 'customarily, although riot exclusively, the use of the display surface is leased to other; persons. Sometimes referred to as "Billboards".] �2) Outdoor AdvertisincSign. Means a 'sign which advertises: Goods, productsor services which are not 'sold, manufactured or distributed on or from the remises on which the sign is located; or _Cbj Facilities not located on the,premises on which the sign is located. Outdoor- advertising signs are regulated the State of Oregon within 660 feet of f the, State right-of-way and are sometimes referred to as "Billboards._" 33 Painted Wall Decorations, Painted wall decorations are j displays paint ed directly on a wall' and are designed and intended as a decorative _or ornamental feature. Decorations`may also include lighting. t 34 Painted Wall Highli ht_s. Painted wall highlights are Painted^areas which highilight a buildin 's architectural or structural features. 35 [(32)] Person_. Individuals, corporations, associations, firms, partnerships and joint stock rcompanies. 36 [(33)] Plastic Material. Those materials made wholly or partially � from standardized plastics listed and described in the Uniform Building Code or approved plastics which have been approved by the Underwriters Laboratory for use in construction of electrical signs. [(34) Political Signs.. Signs promoting or opposing a candidate or measure in a specific election.] 37 [(35)] Premises One or, more lots on which are constructed or on which are to be constructed a building or a group of buildings designed as a unit. t 4' [(36) Projecting Sign. Signs other• than a wall sign which projects from a building.] F 38 Projecting Sign. A sign attached to a _building other than a wall sign in which the sign face is not parallel to the wall, Such sign shall not project above the wall of the building to which it is attached, except where there is an existinc_parapei�. 39 [(37)] Projection. The distance by which a projecting sign extends from a building. 40 Public Sian. Signs- legally erected for traffic or informational purposes by or on behalf of a government ' agency. � y ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PAGE 6 (01/15/88) 41 [(38)] Reader BoardSign. Any ' sign with changeable copy as message, except electronic information signs. 42 Roof Line. The to ed e of a roof or building para eta whichever is higher, excluding any cupulas chimneys or other minor pruiections- 43 [(39)] Roof Sign, A sign erected upon or directly above a roof or parapet of a building or structure. 44 [(40)] Loatin _Revolving or Moving Sign' Any sign, or portion of a-sign, which moves in any manner. [(41) Sign. An advertising sign, outdoor- advertising sign, [on—premises sign,] [display,] temporary sign, temporary sign display, message, light (other, than a device used primarily to illuminate a building or a premises), emblem, device, figure or mannequin, painting, drawing, placard, _ poster or other, thing that is designed, used or intended for advertising purposes, or to inform or to attract the attention of the 'public, and includes, where'applicable, the sign structure, display surfaces ' and all other component parts of the sign.] JL51 Sian Materials placed or constructed primarilo convey a messageWor other display_ _and which can be viewed from a right—of—way, private roadway or another �ro ert__ar from I the air. is 46 [(42)] Sign Structure. Any, structure which supports or is capable of supporting any sign as described in the Uniform Building Code. A sign structure may be a single pole and may or may not be an integral part of a building. i 47 Structural Alteration. Modification of the size, shape, _or height of a sign structure. Also includes_ replacement of t sign structure materials with other than comparable f, materials, for example metal arts replacing wood parts. 48 [(43)] Temporary Sign. Any sign, "A" board frame, banner,, or advertising display which is not permanently erected or r permanently affixed to any sign structure, sign tower, or building and which is not an electrical sign or an internally illuminated sign or one with changeable message characteristics. i 49 [(44)] Uniform Building Cock. The most recent structural and I specialty Oregon Uniform Building Code as adopted by the { Oregon Department of Commerce, and which Uniform Building E Code, by this reference, is incorporated in this title to the extent: of specific citations thereof in this title. f 1 i [s - t ZONE ORDINANCE AMENDMENT 7.OA 87-07 DRAFT 2 PAGE 7 (01/15/88) x L 01 [(45)] Wall Si n. Any sign attached to, painted on, or erected against the wall- of a building or structure, with the exposed face of the sign in a plane parallel to the plane of the wall. 18.114.020 Permits Required (a) No sign shall hereafter, be erected, re-erected, constructed, altered or relocated within the city limits except as provided by f this title, and a permit for the same has been issued by the Director and designee. j-; (b) A separate permit shall be required for each [a] sign or signs for, each business entity and a separate permit shall be required for each group of signs on a single supporting structure, t (c) A separate permit shall be required when it is proposed_ to remove a sign from its, supporting ';structure for its repair and maintenance. (d) Separate structural permits' under the Uniform Building Code shall t' also apply. e In -addition, an electrical ( ) _ permit shall' be obtained for all illuminated signs,` from the enforcing agency, subject to the y provisions of the State Electrical Code, k a 18.114.030 Administration and Approval Process WThe applicant for sin permit "structure ( ) pp g p proposals or sign code exceptions shall be the recorded owner of the property or an agent authorized in writing by the owner-, (b) A Pre-Application Conference with City staff is required. See Section 18.32.040. 5 (c) Due to possible changes in State statutes, or regional or local policy, information given by staff to the applicant during the Pre-Application Conference is valid for not more than 6 months. (1) Another Pre—Application Conference is required if any accessory use or structure application is submitted 6 ,. months after, the Pre—Application Conference. i (2) Failure of the Director to provide any of the information required by this Chapter shall not constitute a waiver of the standard, criteria or requirements of the applications. (d) The Director shall approve, approve with conditions or deny any application for a sign permit. The Director shall apply the standards set forth in Sections 18.114.080, 18.114.090 and f 18,114.130 of this Code when reviewing an application for a sign. ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 -PAGE 8 (01/15/88) [�[ I (e) The decision of the Director, may be appealed in accordance with Section 18.32.310 (a). 'The following shall qualm to have stand iras a" arty t i (1) Any person who has been ordered by the Director to remove a sign, alleged to be in violation of this Chapter; (2) Any person whose permit to erect or alter a sign has been refused or revoked under this Chapter; (3) Any person seeking an exception from the provisions of this Chapter; (4) Any person adversely affected by a determination of nonconformity, by the Directorunder Section ' 18,114. 110 of this Chapter; (5) Any person otherwise adversely affected by a 'determination made under this Chapter. (f) No hearing before the Commission shall be granted from ' a decision by the Director unless> the appeal" is filed within ,10 days of the decision. (g) Application for hearing shall` riot stay the action of the Director unless the applicant requests a stay and after- appropriate notice and hearings, the Director determines that specific publicsafety considerations outweigh the delay of the action for the hearing and review process. (h) The Director is authorized and directed to enforce all of the provisions of this Chapter. (1) All signs for which permits are required shall be inspected by the [Building Official.] Director's designee. (2) Upon presentation of proper, credentials, the [Building Official] Director's ded signee may enter at reasonable times any building, structure or premises in the City to perform any duty imposed upon the position by this Chapter. Sign permit and sign code exception fees will be set by resolution of the City Council_ 18.114.040 Expiration of Approval — Standards for Extension of Time (a) Sign permit approval by the Director shall be effective for a period of 90 days from the date of approval. (b) The sign permit approval by the Director shall lapse if: (1) Substantial construction of the approved plan has riot begun within the 90-day period. ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PAGE 9 (01/15/88) ISO IN (2), Construction on the site is a departure from the approved plan. (c) The Director shall, upon written request by the applicant, grant an extension of the approval period riot to exceed 90 days provided that; (1) No changes are made on the original sign permit plan as approved by the Director; (2) The applicant can show intent of initiating construction of the sign within the 90--day extension period; and (3) There have been no changes in the applicable policies and ordinance provisions and Uniform Building Code provisions on which the approval was based.' f 18.114.050 Inspections 5 (a); General. All construction work for which a permit is required shall be subject to an inspection by the Building Official per, the Uniform Building Code and this title. (1) A survey of the lot or proposed location for sign erection may be required by the Building Official to verify compliance of the structure with approvedplans. i (2) Neither the Building Official nor the jurisdiction shall be liable for expense, or other obligations,' entailed in the removal or replacement ,of any material required to allow inspection. r g (b) Inspection Requests. It shall be the duty of the person doing ? a the work authorized by a permit to notify the Building Official ' that such work is ready for inspection. The Building official may require that every request for inspection be filed at least {` one working day before such inspection is desired. i, (c) Required Inspections. Reinforcing steel or structural framework of any part of the proposed structure shall not be. covered or concealed without first obtaining approval of the Building Official, 18.114.060 Siqn Exemptions (a) The following signs and operations shall riot require a sign permit but shall conform to all other applicable regulations of F` this Chapter and the provisions of subsection (b) below; `t [(1) Signs advertising exclusively the sale, rental or lease of premises on which the signs are located;] i { ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 — PAGE 10 (01/15/88) z [(2) Memorial signs or, tablets, names of buildings and dates of E erection, if either, cut into any _masonry surface or constructed ofbronze or other, incombustible material;] � [(3) Signs denoting the architect, engineer, contractor-, and similar information concerning a subdivision or, development z and placed on the construction site;] [(4) Signs denoting one time clearance sales of household goods (e.g. a garage sale);] f [(5) Signs promoting or- opposing a candidate or measure in a specific election;] i [(6) Ideological signs;] [(7) Signs of temporary nature advertising events or products for sale for nonprofit organizations.] i` [(8)] Signs of a temporary nature which meet: all of the following criteria: i,. (a) There is no more than one temporary sign on the µ, premises; for each temporary sign in excess of the one exempted sign a temporary ;sign permit shall be required as provided in Section'18.114.100, and (b) Wall signs or wall banners which do riot exceed eighteen square feet in area or free-standing signs IL which do not exceed a total of twelve square feet in €, area, . (c) The temporary sign will be erected for a period no longer than sixty days; (� Signs riot oriented or intended to be legible from a T. right-of-way, private road or other private propertyy Signs inside a building, except for strobe lights visible from a right-of-way, Private road or other private property: Painted Wall Decorations Painted Wall Highlights i Farm Signs Signs affected by stipulatedjuuddrments to which the City is a party, entered by courts of competent jur•isdictionr (8) [(10)] Nothing in this title shall prevent the erection, location or construction of directional or instructional signs on private property when such signs are solely designed to direct or to guide or to instruct pedestrians or, vehicular traffic while on the parcel of real property on which the signs are located. No sign permit or, fee shall be required for such signs. ZONE ORDINANCE AMENDMENT `LOA 87-07 DRAFT 2 - PAGE 11 (01/15/8$) �' (9) Nothing in this title shall prevent: the erection, location or construction of signs on private property where such erection, construction or location is required by any law or ordinance nor shall any public agency or Utility be t prohibited from erecting signs on private property when otherwise permitted. 10 _ It is not the ` purpose of this Code to re c uulla e United States andStateof Oregon flags, traditional barber poles, � commemorative plagues, window displays, garagessale signs, F and gravestones or other monuments hearing written messalp. (b) All signs exempt from permit requirements under subsection (a) above 'shall` meet the following requirements: ± (1) The sign shall. be erected on private property with the consent ofthelawful possessor of the property and 'shall not be placed on utility poles or in the public right—of--way. i (2) Except as otherwise stated in Section 18.114.060(x)(8) above, the total' area of signage per parcel shall riot s exceed '6 square feet in single family residential, 12 square feet in multifamily zones,' 15 square feet in C—N zoning districts, ' and -70 square feet' in other zoning districts, regardless of the number of signs: (3) At least one sign shall be permitted per parcel of land; 3 additional signs on such parcel shall be spaced at least 50 ILL feet apart' in residential zoning districts and 30 feet apart in nonresidential zoning districts, ' z- (c) Signs exempt from permit requirements 'under subsection (a)(1) and (3--5) shall be removed within 10 days from the end of the event displayed [.], unless otherwise _provided for in this Chapter. (d) The sign permit provisions of this Section shall not apply to repair, maintenance, or change of copy (including, but not limited to the changing of a message on a sign specifically designed for the use of replaceable copy), or unlawfully erected ' or maintained signs. d 18.114..070 Certain Signs Prohibited (a) Prohibited Display of Flags and Banners. It is a violation of this Chapter to erect or maintain strings of pennants, banners or streamers, festoons of lights, clusters of flags, strings of twirlers or propellers, flashing or blinking lights, flares, balloons, and similar devices of carnival character. Exceptions; z i ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PAGE 12 (01/15/88) S (1) National, state, and iris ti tut flags properly displayed; , (2) Seasonal decoration and generally recognized holidays; (3) Si ns [Pennants] and banners approved as temporary signs. ) 8a�11oons as allowed in Section 18.114,090(c1 (b) Unsafe Signs' or Improperly Maintained Signs. No sign shall be constructed, erected or maintained unless the sign and sign structure is so 'constructed, erected and maintained as to be able to withstand the wind, seismic and other requirements as specified in the Uniform Building Code, or, this Code. (c) Signs at Intersections. No sign , shall' be erected at intersections of any streets in such a 'manner• as, to materially obstruct ` free and clear vision. All signs_ .,shall be consistent with Chapter 18.102 of this Code, (1) No sign shall be erected at any location where, by reason of the position, shape or color, that interferes with, obstruct the view of, or- could be, confused with, any authorized traffic signal or device; (2) No sign shall be erected which _makes use of the word „ stop . look danger or 'any other, similar word,. phrase, symbol or character in such manner as is reasonably likely to interfere`with, mislead or confuse motorists. [(d) Obscenity. No sign shall bear or contain statements, words or pictures in which the dominant theme of the material, taken as a whole, appeals to the prurient interest in sex or is patently offensive' because it affronts the contemporary community standard relating to the description or representation of sexual material which is utterly without redeeming social value.] Ldl [(e)] Traffic Obstructing Signs. No sign or sign structure shall be constructed in such a manner or, at such a location that it will obstruct access to any fire escape or other means of ingress or egress from a building or any exit corridor, exit hallway or exit doorway. No sign or supporting structure shall cover, wholly or partially, any window or doorway in any manner that it will substantially limit access to the building in case of fire. [(f) Off-premise Signs. No off—premises sign shall be permitted in any commercial or industrial none, except outdoor advertising signs, as regulated in other parts of this title, Off—premise signs may only ' be approved by the Commission through the exception procedure # established by Section 18.114.140 of this Chapter.] LeI Abandoned Signs. t ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 — PACE 13 (01/15/88) i Bare Light Bulbs. Strings of bare lights shall not be constructed, , erected or maintained within view of any rivate o-_r public street or [public] right-of-way except _ __ desi rg ted has _part_ of' a structure's architectural design This subsection shall not apply to lighting displays as described in 18.114.070 ( [(h)] Roof Signs. Roof ` signs of any kind are prohibited, .f including temporary signs. Lhl [(i)] RevolvLrjagns. Revolving, rotating or moving signs of- any kind are prohibited. LU [(j)] dashing Signs. A_ sign which displays flashin --or intermittent or sequential light or li gilts of changincg d degrees or intensity unless each interval in the cycle is two (2, econds or more. Exposed reflective-type bulbs, strobe lights, rotary beacons, par spots, tip lights or similar devices shall be prohibited. f -[(k)] Temporary Sing s with Illumination or Changeable Copy. A 4 sign not permanently erected or affixed to any sign structure, sign tower or building which is an electrical or' } internally illuminated sign or a sign with changeable message characteristics r k Ri ht�of-Wa Signs in the ublic right~of-way 1nMwhole in park except sigris�legal� y erected for ' informational purpose—_Y or on 4 behalf of a_ age!Lcy— Ul 1 Signs on Uehicle Any sign an or inside amode of trans oriat on, provided that the vehicle is not des�c�nei r used �marily as an advertising device. Includes signs attached or paintpd on vehicles of any t pe which are yconspicuousl.y_: rked in close proximity to the business being advertised and obviousl parked in such a_wayas_to # advertise said business to the passi_nc�_pedestrian or motorist. Such f signs maY be included in the totalpermanent or cem orar sign ` allotment for the site only with city-approved si n pc?rmits. ; 18.114.080 Sign Illumination (a) The surface brightness of any sign shall not exceed that produced by the diffused output obtained from 800 milliampere fluorescent light sources spaced not closer than 8 inches, [on] center[.] on center. f (b) Exposed incandescent lamp which exceeds 25 watts shall not be used on the exterior surface of any sign so as to expose the face of such z street or public right-of-way with the bulb or lamp to any public x exception of electronic information signs. f ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PAGE 1.4 (01/15/88) 18,114.085 Si n Measurement (a) Projecting and Free-standi_iding. Thearea of a free-standing or projecting sign shall include all sign faces counted in calculating its area Regardless of the number ofsign cabinets or sign faces the total allowable area shall not be exceeded. The area of the sign shall be measured as follows if the sign is composed of one or more individual cabinets Lij � ••., The area around and enclosing—the perimeter of each cabinet or module shall: be summed and then totaled to determine- total area. The perimeter of measurable area shall' not include embellishments such as _dole covers, framiig�decorative roofiin etc., provided there is notwr•itten' advertis_ iq copy on such embellishments, ii If the sign is composed of more than two sign cabinets or modules, the area enclosing the entir�meter of all cabinets and/or modules within a single,, continuous geometric figure' shall be —the area of -the sign' pole covers and 'other embellishments shall riot be included in the area of the sign measurement if they do not bear written adveriisin co The maximum surface_area visible at one timeo__^f a round or three dimensional sign is counted tooddetermine sign area. Kjvj The overall height of` a free-standirig�sign or si n structure is- measured from the grade directly below the sigl to the 'highest point-of the sign or sign structure. Wall Signs. The area shall be within a single, continuous perimeter compose of- any straight line geometric 'figure which encloses the extreme limits' of the advertising message. If the sign is com_i sed of, individual letters orisymbols using the wall as the background with or without added decoration, the total sign area shall be calculated by measuring tMse area within the perimeter of all symbols and letters or pieces including logos• 18._114.090 Special Condition Signs 4 (a) Outdoor Advertising Signs. Outdoor advertising sign regulations shall be as follows; (1) Zones Permitted. Outdoor advertising signs shall be permitted only in a C-G commercial zone or I-P, I-L, and I-H industrial zones, . (2) Height. The maximum height of an outdoor advertising sign shall not exceed 35 feet from the ground level at its base. (3) Size. ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PAGE 15 (01/15/88) ( ' „ t (A) The maximum sign dimensionsofan outdoor advertising sign shall be 12 feet in height and 25 'feet in length (excluding supports and foundations) or a total maximum sign area of 300 square feet per face. (B) Outdoor advertising signs may be increased in area to 14 feet in height and 48 feet in length or a total maximum sign area of 675 square feet per- face where permitted as freeway--oriented signs. (C) On freeway—orierited signs, cutouts may project beyond the display surface and may add up to one.—third additional area of permitted display surface and further may extend 5 1/2 feet above, 4 feet below or 2 feet to either side of the display surface, provided -that the 35foot maximum height limit is not exceeded by such cutouts( (4) Locations Permitted. (A) Outdoor advertising signs shall [only] be permitted to locate on and within 100 feet of [orient to] Oregon State Expressway No. 21.7 and and/or Interstate Freeway No. 5[.] rightsof-z a s € (B) Outdoor advertising signs shall not have more than one display surface facing in the same traffic _direction t on any one premises. x 4 For the purpose of this provision and for the purposes 1 of I applying the spacing limitations or density limitations which follow, a single outdoor'advertising structure on which 2 display surfaces are attached back—to—back - shall be considered as one outdoor advertising sign and with one display surface facing one traffic direction. _(pJ If'a rp oposed outdoor advertising) sign(s) is larger than square feet and is an off—premise sig.n then any necessary permit(s) from the State Highwa Division shall be obtained. (5) Outdoor advertising signs shall not be located within 300 i feet or, another outdoor• advertising sign on the opposite side of the street or highway or within 500 feet of another 4 outdoor advertising sign on the same side of the [street or] highway. (A) For purposes of applying this limitation, distances shall be measured as a radius from a sign. , (B) Where 2 or more signs are in violation of these spacing provisions, the first lawfully constructed, erected and maintained shall be permitted to remain. ZONE ORDINANCE AMENDMENT7.OA 87-07 DRAFT 2 PAGE 16 (01/15/88) f pligil; lig (6) outdoor, advertising signs shall have all metal structures; provided, ,however, that the display surface or display used for, the support of the surfaces and the stringers i display surfaces together with cutouts may be made of other 2 materials. f as roof signs. (7) 0utdoor advertising signs are not permitted f' i (8) All signs, together with all of their supports, 'braces, guys and anchors shall be kept in good repair and shall be maintained in a'safe condition. (A) All signs and the Site upon which they are located shall be maintained in a neat, clean and attractive a conditions, (B) ' Signs shall be kept free from excessive rust, corrosion, peeling paint or other surface deterioration. � 's (C) The display surfaces of all signs shall be kept neatly painted or posted, (b) Bench Signs.. Bench signs shall only be permitted at designated transit stops in commercial, industrial, and multifamily zones where no bus shelter exists. rt t (1) There shall be no more than one bench sign per allowable E transit stop. Placement of the bench sign shall riot interfere with (2) pedestrian traffic or [traffic vision,]be located within a vision clearance area�or a uhlic ri ht-of--way a" vision (3) Application for a bench sign shall include the signature of �. the affected property ownerand proof of liability insurance, (41 The sign area is limited o a total. of fourteen 14) square feet. [(c) Incidental Signs. Incidental signs shall riot exceed 12 inches in height and 18 inches in width and shall be limited to 4 signs , attached to a permitted free standing sign. : (1) Incidental signs as described above, are por•mitted as wall s igns. '. (2) The total combined area shall not exceed 6 square feet-] lating to the nomination and election E ((d) Political Signs, Signs re " of any individual for a political office or ;:advocacy of any measure to be voted upon at an election shall be allowed under the following conditions: ZONE ORDINANCE AMENDMENT 7.OA 87-07 DRAFT 2 — PAGE 17 (01/15/88) (1) Such signs shall be temporary in nature and shall be removed within 10 days after the election. w (2) Such signs shall riot exceed 12 square feet in residential zones and 32 square feet in all other- arias. (3) No political sign shall be erected within or on any public property or right—of--way or affixed to any pole, post or standard located within or on public property or right—of-=way.] ) Balloons. One inflatable 'balloon or cluster(s) _of children's balloons firmly tied down and one banner not to exceed 18 square feet in area per premise shall be allowed only if all of the Tollowinq conditions are satisfied: A City of Tigard sign permit is obtained for each iij , Both tykes of siqns are intended to announce or draw attention to a. cirand opening sale or event and thus signifying the initial opening of the business es to be advertised; - Both Les of signs shall be allowed to remain up for a period of no longer than 30 days. Electronicc !essaae_Centers� Electronic Message Center (variable message) sign regulations shall be as follows: (11 Zones Permitted. _Electronic Message Center signs shall be permitted only in theC--G and CBD zones. Heiq-ht and Area. The maximum height and area of an electronic' message+ center sign_shall be that which is stipulaied_in 'subsection 18.114.130(c). Locations Permitted. LA) Electronic _message centers shall be allowed to substitute for one rreestandinq sign or one wall sign One_ electronic message center sign, either freestanding or wall, shall be allowed per premise. (4Z Light Patterns UTravelli.n light patterns ("chaser- effect") shall be prohibited. (8Z Messages and animation shall be_. displayed at intervals of two seconds or longer in duration. 18.114.100 Temporary Signs (a) Authorization. The Director, shall be empowered to authorize temporary signs not exempted by Section 18.114.060 of this Code. The Director- shall attach such conditions to the issuance of a permit for a temporary sign as may be necessary to assure discontinuance of the use of the sign in accordance with the terms of the authorization, and to assure substantial compliance with the purpose of this title; ZONE ORDINANCE AMENDMENT "LOA 87-07 DRAFT 2 — PAGE 10 (01/15/88) (b) Issuance Authori (1) The Director, may issue temporary sign Permits terminate within 60 days from the date of issuance.which shall { (2) No permit shall be issued for a period longer than 60 days, but a permit may be renewed by the Director _upon a showing of good cause for• the continuation of the temporary permit. E(c) Required Conditions. A shall submit such orevidence m for temporary sign permits evidence as may be required to enable the Director es gnee to determine that one or more following conditions exists; of the (1) The need for the temporary sign is the direct result of a casualty loss; (2) The applicant has lost leasehold occupancy rights; (3) The need for a temporary sign is to bring to the attention of the public a special sale, a Special service, ar, a special event which is compatible with Lehi`uservi ] -(!a [(4)] types and locations Of temporary signs shall be as follows: (A) The total number of ,temporary signs shall not exceed 4 for any one business at any one period of time. (B) The total area of one free--standing sign shall not exceed 12 square feet and for wall signs 1B square feet. (C) See definition 18.114.015 (c)(43) (TEMPORARY SIGNS) for' types approved. Laver`_, Signs.,Lawn signs may notbe s uare fee__ t in area araater Chari iz LEI Banners. Banners may be allowed as Cemporar�t signs provide_ d the meet the dimensionl requirements for a sign_ tempa orary wall si ns 18 s uare feet maximum area)ermand it has been gran d �,�hQre required. ' LF) A b_ alloo-n and a banner- as ` 18-114.090(c). -- — provided in Section E(D)] Location shall be as approved by Planninct Director's designee [Building Official.] ( fi blanketin sign clutter-, g, and shabby appearances avoided,]. of signs shall be (i) Foundation inspections shall be made after all required excavations, form work, bolt settings are completed and ready to receive, concrete. ZONE ORDINANCE AMENDMENT 7.OA 87--07 DRAFT 2 — PAGE 19 (01/1;/88) # i x; (ii) All anchorages shall be left exposed for inspection. (iii) Electrical inspection shall be made by the agency issuing electricalpermits. (iv) Final Inspections. Final inspection shall be called for by the applicant when all work is completed. This inspection shall cover all items ,required by the Building; Official under # State law or City ordinance such as the locations,; landscaping if required and general compliance with he approved plans and 4 requirements of this title. f Attachment.. _ Temporary signs may not be permanents attached to the- rpund, bui 'dinq'5 or�other structsure _ _ { 18.114.110 Nonconforming Signs (a) Except as provided in this Chapter, signs in existence on March 20, 1978, according to Ordinance No, 77-89 and No. 78--16, which do notconformto the provisions of this Chapter, but which were constructed, erected or maintained in compliance with all previous regulations, shall be regarded as nonconforming signs which may be continued until March 20, 1988, 8 (b) Signs in on January 11, 1971, which do riot conform to the provisions of this Chapter, but which were constructed, erected or maintained in compliance with all previous regulations, were regarded as -nonconforming> signs and could be continued fora period of 10 years from January 11, 1971 All such signs which were not brought into compliance with the standards in Ordinance No. 77-.89 and No. 78-16 and the extensions granted are now in violation of this Chapter. (c) Signs located on premises annexed into the City after January 11, 1971, which do riot comply with the provisions of this T Chapter, shall be brought into compliance with this Chapter within a period of 10 years after the effective date of the annexation. (d) Any sign which is structurally altered, relocated or replaced shall immediately be brought into compliance with all of the provisions of this Chapter-, except the repairing and restoration of a sign on site or away from the site to a safe condition any part of a sign or sign structure for normal maintenance shall be permitted without loss of nonconforming status. For purooses of this Code, a sin face or message change shall ! be determined by the following: f i i i ZONE ORDINANCE AMENDMENT ZOA 87--07 DRAFT 2. - PAGE 20 (01/15/88) i A s cli_face or message change on a nonconforming sign is not allowed as an alteration when the business to be advertised will not remain the same; iii Fl s n face or message'change shall therefore be. allowed as an alteration only for existing conforming signs and for nonconforminci�sis prior• to their• amortization expiration dale iiia No si�crr ermit shall be re wired for allowable sign face or message changas Should a nonconforming _si:gn or sign structure or nonconformin_g portion of structure be destroyed b1py means to an extent of more than50% of its replacement cost,_it shall not be reconstructed except in conformitywith the it of this Code. JgJ[(e)] Signs in existence on the effective date of this Chapter• which do riot: comply with;provisions regulating flashing signs; use of par---spotlights or rotating beacons;_ rotating and revolving signs; flags, banners, streamers or strings of lights; (or temporary or 'incidental signs) shall be made to confor-mwithin 90 (lays from' the effective date of this Chapter. )[(f)] Outdoor Advertising. Signs in existence on the effective date of this Chapter - which- do riot comply- with the provisions of 18.114.090(a)(4)(A),' shall be permitted to remain along U.S. Highway 99W.only[.] untilFebr•uart i, 1998. 18.114.120 Sign Removal Provisions--Nonconformirgand Abandoned Signs (a) All signs erectedafter the effective date of this title, which are in violation of any provision of this ordinance, shall be removed or brought into conformance, upon written notice by the Director or• designee. (b) All signs which do riot comply with this Chapter, but were r erected prior to the effective date of this ordinance, shall be removed or, brought into conformance within 60 days from written notice by certified mail given by the Director or duly authorized representative. (c) If the owner of sign, building, structure or premise fails to comply with the wr-itten order, the Director or• designee may then cite the owner into court subject to Chapter 18,24 (ENFORCEMENT) of this Code. The following exceptions apply; (1) Section 18.114.110, (Nonconforming Signs), provides for certain time limits and other- conditions For certain signs as described therein. (2) Any sign that by its condition or• location presents an immediate or serious danger to the public, by order of the Building Official, it shall be removed or repaired within the time he may specify. ZONE ORDINANCE'AMENDMENT ZOA 87-07 DRAFT 2 PAGE 21 (01/15/68) In the event the owner of such sign cannot be ' found or refuses to -comply with the order to remove, the Building Official_shall then have the dangerous sign removed and the owner cited for noncompliance and recovery of any damage or expense, (3) Temporary Signs; All temporary- signs shall be removed or repaired as provided in Section 18,114.100 of this Chapter, (d) Any person who owns or leases a sign shall remove such sign and sign structure when either the business that it advertises ,has discontinued business in the city or the business that it advertises is no longer conducted in or upon th premises upon f which such sign is 'located, (1) If the person who owns or leases such sign fails to remove it as provided in this Section, the_Director• shall give, the owner• of the building, structure or premises upon which such sign is located, 60'days written notice to remove it. (2) If the sign has riot been removed at the expiration of the 60 days notice, the Director or designee', may remove such sign at cosh to the owner of the building, structure or Z premises'. (3) Signs which are in full compliance with City�sign e ulations which the successor to a person's, business agrees to maintain as provided in this Chapter need riot be removed in accordance with this Section, (4) Costs incurred by the City due to removal, may be made a lien_against the land or•- premises on which such sign is located, after notice and hearing and may be collected or foreclosed in the same manner as lines otherwise entered in the lines docket of the City. 18.114.130 Zoning District Regulations ` (a) No sign of any character• shall be permitted in an R-7, R-4,5, R-3,5, R-2, or R-1 zone except the following: [(1) Nameplates, Sign bearing only property numbers, names of occupants of the premises or other identification of the premises riot having a commercial connotation not exceeding a combined area of Q square feet.] _(1,l Wall signs) Sign which identifies the premises and .. does/do not exceed a combined total area of four square fret. ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 PAGE 22 (01/15/88) WON f [(2) Real Estate Signs. One [on--site] temporary sign for each street frontage 'offering the premises for sale, lease or r inspection by the public provided that the total area of such sign does riot exceed 6 square feet in area. Such signs may also be modified to indicate that the property has been sold.] [(3)] Permanent housing complex identification signs. One ground sign, at each entry point to the housing complex from the public right-of-way, with the site property landscaped, + denoting- the development name and riot exceeding 32 square feet in area. Illumination may be approved as long as it does not create a public or private nuisance, as determined by the Director considering the purpose of the zone, r (3) [(4)] Permanent subdivision identification signs. One ground } sign, at each 'entry point to the subdivision from the f public right-of-way, with the site properly landscaped, s denoting the development name Arid riot exceeding 32 square s, feet in area. Illumination may be approved as -long as it does riot create a public or, private nuisance, as determined by the Director considering the purpose of;the zone. Nonresidential signs.'�One illuminated ` or non-illuminated freestan ing sign not exceeding 6 feet in heic�h�t and32 square ` feet in -arearper sin face identiying•_ any nonresidential use__p ink a multir�le family r residentialr_one, ii' such use has been approved under the conditional use process. [(5) Real estate directional signs. Temporary real estatesigns advertising an open house and 'located off the premises, limited ,to a sign area of 6 square feet and a maximum dimension of 4 feet may be erected and maintained, provided the display of such sign shall be only during those hours the property is available for inspection.] [(A) No other of-f--premises directional signs shall be allowed. No permits are required for such signs, but the Director may establish reasonable rules and regulations to prohibit sign clutter, erection of unsafe signs, or other problems in connection with the i erection of real estate directional signs.] [(B) Such rules and regulations shall be on file with the City Recorder.] Religious Assembly. (A) Free-standing signs for, religious assemblies and educational institutions in residential zones shall be limited to 16 feet in height and 65 square feet in area per sign face. ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PAGE 23 (01/15/88) � { (B) Religious assemblies and educational institutions are permitted to have reader, boards bu .` not in excess of- the allowable sign area. (C) Wall Signs. Wall signs shall riot exceed five percent of the front wall area and riot be permitted on side or rear walls Directional or instructional signs on private property when such si_ q s Are solely designed_ to '' identify driveway entrances and exits for motorists on adjoining public streets. One sign with an area of four A.Lspuare feet per face shall be_permitted per 'drivew Said signs shall be consistent with Chapter 18.102 (Visual Clearance Areas). (8) Signs exempt from permit. The signs specified in Section 18.114.060(x) 'shall be allowed, subject to any restrictions imposed by this title. (b) Multifamily Residential 'Zones, No sign shall be permitted in an R-12, R--2.5, or R--40 zone except for, the following: [(1) Permanent residential nameplates identifying the premises. Total signing on a` premises shall riot exceed one square foot of area per dwelling unit.] �1) Wall Sign(sJ Sign which identifies the _Eremises- and A does/do not exceed a combined `toi:al�area of one square foot per dwelling unit: [(2) Incidental 'signs. Such signs shall only be permitted when attached to a permanently affixed sign structure orto the i wall of the building.] [(3) Real estate signs. One outside sign offering the premises for sale providing that the total area of such sign does riot exceed twelve square feet. Such signs may be modified to indicate that the property has been sold.] (3� Permanent housing complex identification signs, One ground sign, at each entry point to the housing complex from the public right-of-way, with the site property landscaped, denoting the development name and not exceedinq 32 square feet in area. Illumination may be approved as long as it does not create a public or private nuisance, as determined by_the Director consideringthe purpose of the zone. r: S� Permanent subdivision identification si ns __One ground sign, at each entry point to the subdivision from the public right-of-way, with the site properly landscaped, denotinq the development name and riot exceeding 32. square feet in area. Illumin oft ten._._y. a ma be ed �._ ..`_,�.r�rav as 1 ong as it does riot create a -----Fublic or private _nu�sa_n ce as determined d i' r the Director considering the puMose of the zone. E ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 PAGE 24 (01/1.5/88) t [(4)] Nonresidential signs. One illuminated or non-illuminated freestanding sign riot . exceeding 6 feet in _height and 65 square -feet in area per =sign face `identifying any nonresidential use permitted in a multiple family residential zone, if such use has been approved under the conditional use process [(5) Real estate directional signs and Religious signs, in accordance with subsection (a)(4) and (5) above.] (6) Directional or instructional signs on private property when such signs are solely designed to identify driveway entrances and exits for motorists on adjoining public streets. One sign with an area of four (A) square feet per, face shall be permitted per driveway. Said signs shall be consistent with Chapter 18,102 (Visual Clearance Areas), L71 Reli.g 2us Assembly; LA) Free-standing signs for religious——assemblies and educational institutions in residential zones shall be 1imited` to 116 feet in height and 65square feet in area per s i.qn face. Religious assemblies and educational) institutions are permitted to have reader boards but not in >excess of the allowable sign area. Wall Signs. Wall signs shall not exceed five percent of the front wall area and not: be permitted on side or rear walls [(7)] Signs exempt from permit. -rhe signs specified in Section 18.114.060(a) shall be allowed, subject to any restrictions imposed by this title. (c) Commercial Zones. No sign shall be permitted in a C--G and CBD except for- the following: (1) Free-standing signs. (A) Free--standing signs shall have certain limitations and conditions when permitted on properties zoned commercial and industrial. (i) One multifaced, free-standing sign identifying the principal goods, products, facilities or services available on the premises, shall be permitted on the premises, subject to conditions and limitations as stated herein. (ii) A readerboard assembly may be an integral part of the free-standing sign. ZONE. ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PAGE 25 (01/15/88) (B) Area Limits, The 'maximum square footageof signs shall be 70 square feet per face. or_a-total of 140 square feet for all sign faces. No part of any free-standing sign shall extend over a property line into public right of.--way space, s 3 (C) Area Limit Increases, The sign area may be increased one square foot for each lineal foot the sign is moved back from the front property line the si;in is adjacent to If the street- is curbed and paved the measurement , may be taken from a point which is 15 feel: from the L pavement. This increase in sign area is limited to a maximum of 90 square feet` per face or, a total of 180 square feet for all fares. (D) Height Limits. Free-standing signs located next: to the public right.-of-.way shall riot exceed 20 'feet in height,; Height may be increased one foot in height for each 10 feet of setback from the property line or a point 15 feet from the edge of pavement whichever is less to a maximum of 22 feet in height. e (2) Wall Signs. s (A) Allowable Area. Wall signs, including illuminated reader• boards, may be erected or maintained but shall riot exceed in gross area 15% of any building 'face occupied by the tenant. (B) Wail signs may riot project more than 18 inches from the wall or extend above the wall to which they are attached. (C) In buildings where one or• 'more tenant(s) occupy a portion of a building which does riot include any portion of an exterior wall having exposure to a public street, allowable wall sign area will be computed in the following manner; (i) Each tenant not having building frontage may have a wall sign on the wall having street exposure (front wall) provided it does not exceed in sign area that portion of sign area permitted that front wall tenant having the smallest proportion of allowable sign area. (ii) In this type of building the allowable proportion of front wall sign area shall be computed as 15% of the total building face, (iii) A wall sign program shall be established for all multi-tenant buildings, no new permit shall be issued until such a program is established. ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PAGE 26 (01/15/88) e` (iv) On pre•-existing buildings, each new tenant will adhere to the established p^ogr•am. (D) If it is determined under the development review process that the wall sign's visual appeal and overall design duality would be served, an additional 50% of the allowable sign area may be permitted. No copy will be , permittod, however', in the additional area permitted. For purposes of this subsection, "copy" includes symbols, logos, and letters. (E) Painted Signs Wall signs painted directly onto the wall surface shall not exceed in gross wall area 15% of the face of the building they are painted upon, and the vertical dimension of the sign cannot exceed 20% of the height of the wall. [(F) Real Estate Signs. One free-standing or wall sign will be permitted offering the premises for sale or rent, Total area of such sign shall not exceed 70 square feet ] (3) Directional or instructional signs on private property when such signs are solely designed to identify driveway entrances and exits for, motorists on adjoining public streets. One sign with an area of four (4) square feet per face shall be permitted per driveway. Said signs shall be consistent with Chapter- 18.102 (Visual Clearance Areas). (4) Electronic tj sa.e Centers as per Section 18,114.090(d). (55) [(4)] Signs exempt from permit. The signs specified in Section 18.114.060(x) shall be allowed, subject to any restrictions imposed by this title; (d) Commercial—Professional Zone. No sign shall be permitted in a C—P zone except for the following: [(1) There shall be not more than one square foot of sign area for each 100 square feet of floor area within the building or buildings to be identified. All signs shall riot exceed 15 square feet per face or a total of 30 square feet for all sign faces if both faces are used.] [(2); No sign shall project above the roof Pane or extend over a public sidewalk or right-of-way. All faces of signs shall be parallel to the face of the building upon which the sign is located and to which the sign pertains.] [(3) Signs may be painted or otherwise applied directly to a wall providing such sign is an integral part of building design and approval is obtained for such sign under the development review process.] [(4) No billboards shall be permitted.] ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 _ PAGE 27 (01/15/88) [(5) Special. types of signs per Section 18.114.090 this Chapter may be approved under the development review process.] [(6) Signs within a planned development district for, the specific ' .. purpose of advertising the premises for sale or rent, site identification, building identification, tenant identification and ' traffic direction may be permitted within such planned development as approved in the detailed development plan subject to approval by the Director, providing that an integrated sign theme is carried out compatible with the overall development and consistent with the approved general plan and program.] [(7) Directional or instructional signs on private property when such signs are solely designed to identify _driveway entrances and exits for :motorists on adjoining public streets. One sign with an area of four (4) square feet per face shall be permitted per driveway. Said signs shall be consistent with_Chapter 18.102 E (Visual Clearance Areas).] [(8) Signs exempt from permit. The signs specified in Section 1' 18.114.060(a) shall be allowed, subject to any restrictions imposed by this title.] (; Free-standing signs 4 j JqJ Free--standing_signs shall have certain limitations and k' conditions when permitted on properties zoned commercial and industrials Ki One multifaced, free-standing sign identifying the principal goods, products, facilities or services available on the premise shall be permitted on the premises or subject to conditions and limitai�ions as stated herein. ii Free-standira_si ns in the C--P zone shall only be allowed as tenant signs, or exceptions listed under subsection 18.114.130.(d)(.411 LBI Area Limits. The maximum square footage of si ns shall be square_feet per face or a total of _ square feet for all sign faces. No part of any free-standing sign shall extend over a property line into public right-of-way_gace. PCZ Area Limit Increases.....-.....The sign area may be increased one square foot for each lineal foot the sign is...moved back from the front property line the sign is adiacent to. If the street is curbed and waved the measurement: may be taken from a point which is 15�feet from the pavementThis t increase in sign area is limited to a maximum of 90 square feet per face or a total of 180 square feet for all faces. E i q ` i ; p ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PACE 28 (01/15/88) t l Height Limits. Free-standi_nc1.,._signs located _next to the up blit: nE=of--way Shall not exceed 20 feet in height. Heightmay bE increased 6n foot in height for each 10 feet of setback from the property line or a point 15 feet from the edge of pavement whichever, is less to a maximum of 22 feet in heights Wall Signs i t Allowable Area. There shall be no more than one square i foot of„sign_area for each 100 square feet of floor area within _._the building or buildings to be identified. - All signs shall not exceed __square feet. Wall signs shallbe parallel to the face of the building. upon which the sign islocated and to which the sign pertains K�qj 'In buil.dirNs�where one or more tega:nt(s—gccupy awortion of a building which does not include any portion .or an exterior wall having exposure _to a )ybli.c stLet, allowable wall sin area will be computed in the following manner: Each tenant not havin building_frontage-- a� ave a mh wall sign on the wall having street exposure front wall)Provided it does riot exceed j_ sign area that .portion of _L sign- area permitted that front wall tenant having the smallestw proportion of allowable s i n area_ In this type'of buildiriL i the allowable proportion of front wall sign are shall be confuted as 157 of the - - total buil face. Q _Ci_Lll A wall sign , program shall be established for all multi-tenant buildings-, no new permit shall be issued until such a program is established. iv_ On pre-exisi:ing buildings each new tenant will adhere to the established pro ram. Q- If it is determined under the development review process that the wall sign's visual appeal and overall design ualit would be served, an additional 50% of the allowable sign area may be permitted No co_pywi11 be permitted, however, in the additional area permitted. Fur purposes of this subsection "copy" includes symbols, logos and , letters. Painted Signs. Wall signs painted directly onto the wall surface shall not exceed in gross wall area 15% of the face of~the building they are painted upon, and the vertical dimension of the sign cannot exceed 20% of the height of the wall, Y_ ZONE ORDINANCE AMENDMENT ZOA 87--07 DRAFT 2 - PAGE 29 (01/15/88) 3) Special tv ees of signs as per Section 188114 090 of this Chapter may be approved under the cievelo�nent review process. Outdoor advertising signsshall be allowed only as provided in f Section 18.114.090(x) of this Chapter_ i 5 Directional or instructional signs when such signs are 'solely designed to identify driveway entrances and i exitsfor motorists-on adjoining public streets. One sign with � an area of four (11 s uare fee_i mer face shall be permii:ted per ; driveway Said signs :shall be consistent with Chapter 18.102. (Visual Clearance Areas).. F i (e) Neighborhood Commercial Zone, ` No sign shall be permitted in a C—N zone except for the following: i [(1) The area of all signs shall not exceed 15 square feet per, side, � or a total of 30 ,square feet for all sign faces if more than one t face is used.] [(2) Free standing signs may be permitted in lieu of building mounted signs, subject to specific 'approval under the design review process,] € i [(3) Special types of signs per Section 18.114.090 this Chapter may be approved subject to a specific approval under the development r review process.] [(4) Directional or iris tructional signs on private property when such i signs are solely designed to identify driveway entrances and i exits for motorists on adjoining public streets. One sign with an area of four (4) square feet per face shall be permitted per driveway. Said signs shall be consistent with Chapter 18.102 (Visual Clearance Areas).] [(5) Signs exempt from permit. The signs specified in Section 18.114.060(a) shall be allowed, subject to any restrictions imposed by this title.] Free—standing signs. ) Free—stand ing signs__shall have certain limitations and :. conditions when permitted on properties zoned commercial and industrial. ~! One multifaced, free standing sign identifying the principal _goods, products, facilities or services available on the premises, shall be Permitted on the premises of subiect to conditions and limitations as stated herein. iiI Free-standing signs in the C—N zone shall only be allowed as tenant signs, or exceptions listed under subsection 18.114.130(e) 4 _ ZONE ORDINANCE AMENDMENT ZOA 87--07 DRAFT 2 — PAGE 30 (01/15/88) } a Area Limits. The maximum s uq are io_tage of signs shall be square -feet peri faceor a total of seuare feet for all sign. faces. No part of an free-standirgsign shall extend over a roerty line int_ u�blic ri ht of way space. T (CQ Area Limit Increases. _The sign area in be increased one square foot fon Beach lineal foot the sicn .is moved back from the front property line the sign is adjacent to, If the street its curbed arid �aved_the measurement maybe taken I from a point: which is 15 feet from the pavement. This r p increase in sign area, is limited to a_ maximum- of 2Q square feet per face or a total of square feet for all faces. I _CDEleigh�t lrimits. Free-stanclinc� signs�located next: to the f public 'richt-of-way shall not exceed_20 feet -in -height. ? Heigit__R be increased one foot in height for each 10 feet of setback from the property line or a point 15 feet from t the edge of pavement whichever` is less to a maximum of 2.2 feet in height. Wall Si ns Allowable Area. There shall be. not more than one_ guare foot of sign area for each 100 square feet of floor area within thbuildingor buildings to be identified. All e si ns shall not exceed �.,__...,ssqguare feet. SBZ Wail signs shall be L)arallel to' the"face of the building upon which the sign iscoated and to which the sign pertains In buildings _where one or more tenant(s) vccypy a portion of a building which does not include any portion of an ir exterior_wall hav-in exposure to a public street, allowable wall sign area will be cum 2ted in the following manner: Each tenant not having building frontage may have a wall sign on the wall having street exposure (front wall)_Arovided it does not exceed in sign _area that portion of sign area permitted that front wall tenant having the smallest proportion of allowa. le sign area. jjij In this type of building the allowable proportion of front wall. sign area shall be computed as 15% of the total building face. A wall _sign program shall be established for all multi-tenant buildings, no new permit shall be issued until such a program is established. iv On pre-existing_buildings, each new tenant will adhere to the Qstablished program, ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 PAGE 31 (01/15/88) j If it is determined Linder' the. development review process that the -wall sign's visual appeal and overall design quality would be served, anadditional 50% of the allowable sign area may be �ae„rmitted. No copy will be ermitted, however, j the additional area p_ rmitted. For purposes of [ this subsection, _ "coL�`1:-.:.Yncludes symbols, logos, and i letters, f Painted Si nJ_s_Wall signspainted directly_onto the wall surface shall not exceed in Toss wall area 15% of the face of the building the � arq__p_ainted upon and the vertical dimension of the sign cannot exceed 20% oP�'the he�ht ofof- the wall. I [(F Real Estate Signs. One free-standing_grwall sign will be permitted offering th_� premises for sale ar rent, Total j area of such sign shall not exceed 70 square feet..] } 18. 4.090 of this Chapter si ns as or Section 11 Special des of g p _ �' may be_aroved under the dwelopnient review process. , Outdoor advertising signs shall be allowed on1V as provided in Section 18.114.090(a)__of phis Cha tp-er'• E L51 Directional or instructional signs on private_ ro ert�_when such [I signs are solelt designed to identify driveway entrances and r exits for motorists on adjoining public streets. One' sicinwith an area of four_(Al s uare feet Berl face' shall be permitted per driveway. Said siclns shall be consistent wiih Chapter 18.102 ., �Uisual Clearance Areas). (f) Industrial Zones. No signs shall be permitted in a I—P, I—L or I—H zone except for the following: ' i (1) Free—standing signs. i t (A) Free—stranding signs shall have certain limitations and conditions when permitted on properties zoned commercial and industrial. l I (i) One multifaced, free—standing sign identifying the I principal goods, products, facilities or services available on the premises, shall be permitted on the j premises, subject to conditions and limitations as I stated herein. (ii) A readerboard assembly may be an integral part of the i True—standing sign. 1 (B) Area Limits. The maximum square footage of signs shall be 70 square feet per face or a total of 140 square feet for all sign faces. No part of any free--standing sign shall extend over a property line into public right—of---way space, i f i l ,SONE ORDINANCE AMENDMENT ZOA 87--07 DRAFT 2 PAGE 32 (01/15/88) f (C) Area Limit Increases. The sign area may be increased one square foot for each lineal foot the sign is moved back from the front property .line the sign is adjacent to. If- the street is curbed and'paved the measurement may be taken from a point which is 15 feet from the pavement. This increase in sign area is limited to a maximum of 90 square feet per face or a total of 180 square feet for all faces. S' (D) Height Limits. Free-standing signs located next to the public right-of--way shall not exceed 20 fleet in height. Height may be increased one foot in height: for each '1.0 feet I of setback from the property line or a point- 15 feet from � the edge of pavement whichever is less to a maximum of 22 feet in height. (2) Wall Signs. _ (A) Allowable Area. Wall signs, including illuminated reader• boards, may be erected or maintained but shall not exceed in gross area 15% of any building face occupied by the tenant. , (B) Wall signs may riot project more than 18 inches from the ` wall or extend above the wall to which they ar•e attached. (C) In buildings where one or more tenants) occupy a portion of a, building which does not include any portion of an exterior wall having exposure to a public street, allowable wall sign area will be computed in the following manner: (i) Each tenant' riot having 'building frontage may have a wall sign on the wall having street exposure (front wall) provided it does riot exceed in sign area that portion of 'sign area permitted that front wall tenant having the smallest proportion of allowable sign area. a 1 (ii) In this type of building the allowable proportion of f-r•ont wall sign area shall be computed as 15% of the total building face. (iii) A wall sign program shall be established for all. ,. multi-tenant buildings, no new permit shall be issued l until such a program is established. ,' (iv) On pre-existing buildings, each new tenant will adhere to the established program. (D) If it is 'determined under the development review process that; the wall sign's visual appeal and over-all design quality would be served, an additional 50% of the allowable sign area may be permitted. No copy will be permitted, however, in the additional area permitted. For purposes of this subsection, "copy" includes symbols, logos, and letters. ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 _ PAGE: 33 (01/15/88) f� F (E) Painted Signs. Wall signs painted directly onto the wall surface shall riot exceed in grosswall area 15% of the face of the building they ,are painted upon, and the vertical dimension of the sign cannot exceed 20% of the height of the wall. [(F) Real Estate Signs. One ,free—standing or wall sign will be permitted offering the premises, for sale or rent-. Total area of such sign shall riot exceed 70 square feet.] (3) Directional or instructionalsignson private property when such signs are solely designed to identify_driveway entrances and exits for motorists' on adjoining public streets. One sign with an area of four (4) square feet per• face shall be permitted per driveway. Said -signs shall bo consistent with 'Chapter 18.102 (Visual Clearance Areas). (4) Signs exempt from permit. The signs specified in Section 18.114.060(a) shall be allowed, subject to any restrictions imposed by this title, 1 (g) Other Requirements Which Shall_ 1�_to Commercial and � Industrial Zones. If it is determined under' the development review process that the sign's visual appeal and overall design quality ,would be served while maintaining the intent and purpose s of this Chapter, an additional 50% of the allowable sign, area arid: 25% of sign height may be permitted. No copy r will be permitted in the additional area or height, For• purposes of this subsection the word "copy" includes symbols, .logos, and figures, as well as letters. (1) Each free—standing sign shall be surrounded by an area set aside to protect the sign from vehicles negotiating in the parking area of the business to which the sign relates, and the area set aside shall be landscaped. (A) The sire and shape of the area set aside and the landscaping shall be represented on the plot plan required by permit and shall be subject to the review and control of the Director or• his agent, under the development review process. (B) On existing sites where a landscape island is not feasible, the minimum clearance between the lowest portion of a free--standing sign and the ground shall be 14 feet in any vehicle maneuvering area. (2) No free—standing sign, nor any portion of any free--standing sign, shall be located or project over any portion of a street, sidewalk or other public right—of—way or property unless an exception has been granted. "LONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 PAGE 34 (01/15/88) 11� SUM (3) When a premise contains more than a single tenant but is riotdefined as a shopping center, the provisions of a free-standing sign shall take into consideration the need for providing a signing system which is harmonious in appearance and legible. (A) The building owner shall provide, at his own expense, a common support for all tenant signage. (B) Up to an additional 50% of sign copy area may be permitted under the design review process so as to adequately identify the separate tenants when determined that the increased sign area will 'riot deter � from the purpose of this .Chapter. L (4) Shopping centers or industrial parks, defined as areas of- not Less than'8 business units and consisting of not less than_4'acres, shall establish a single signing format. I (A) The sign shall include the complex name and street number. ! (B) Up to an additional 50% of sign area may be permitted under the development review process to adequately identify' the complex when determined that the increased sign area will riot deter from and purpose of- this Chapter. r, (C) This increase should be judged according to unique identification needs and circumstances which necessitate additional area to make the sign sufficiently legible. (D) When a shopping center or industrial park has more than one main entrance on separate frontages, a second free—standing sign may be allowed under the design review process. The two allowable signs shall face separate frontages and are riot intended to be viewed simultaneously. 18.114.140 Exceptions (a) The Commission or, on review, the Council may grant exceptions to the requirements of. this Chapter, when the applicant demonstrates that, owing to special or unusual circumstances relating to the design, structure, or• placement• of the sign in relation to other structures or land uses or the natural features of the land, the literal interpretation of this Chapter would interfere with the communicative function of the sign without corresponding public benefit. ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 — PAGE 35 (01/15/88) f { (b) When the :Commission or ,the Council approves an exception the rights thereby given to the applicant shall continue to exist and to belong to the applicant or any other owner of the land for a period of one year from the date of final approval. (1)_ If, at the expiration of one year from L•he date of approval, construction of the structure or initiation of- the use giving risco to the need for the exception has not begun, the 'rights given by the exception approval shall � terminate without further action by the City, the Commission, or the Council. (2) Said rights shall also terminate at or• after the expiration of one year from approval if, though commenced within one year, construction:ceases and is not resumed within 60 days. 18.114.145 Approval Criteria for Exceptions to Sian Code. The Planning Commission shall approve, approve with conditions, or• deny a request for an exception to the Sign Code based on findings that at least one of the following criteria are 4 satisfied: i.: (1) The proposed Sign Code Exception is necessary 'because a conforming building or sign on an adjacent property would limit the view of a sign erected on the site in conformance with the Sign Code standards; (2) The proposed ''exception to the height limits in the Sign Code is necessary to make the sign visible from the street because of the topography of the site; (3) A free-standing sign to be .located on a secondary access drive that serves the subject property from a street other than the street to which the business is oriented. i (4) Up to an additional. 2.5`0 of sign area or height may be permitted to adequately identify the business when it is determined that the increase will riot deter from the purpose of this Chapter. This increase should be judged r according to specific identification needs and circumstances which necessitate additional area to make the sign sufficiently legible. The increase(s) shall not conflict with any other nun--dimensional standards or restrictions of this Chapter. (5) The proposed sign is consistent with the criteria set forth < in Section 18.114.130(q) of this Chapter. (b) In addition to the criteria in subsection (a) above, the Commission shall review all of the existing or• proposed signage for the development and its relationship to the intent and purpose of this chapter. As a condition of approval, the Commission may require, ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 — PAGE 36 (01/15/88) (l) Removal or alteration of non-conforming signs to achieve compliance with the standards contained in this Chapter; and (2.) Removal or- alteration of conforming signs in order to establish a ' consistent sign design throughout the development, (3) Application for sign permits for signs erected without permits or removal of such illegal signs, 18.114.148 Criteria forApprovalof a_Mini-Variance The purpose of this section is teoset`forth the criteria whereby the Director or hisMdesi nee_is empowered to administratively grant a mini-variance as a prerequisite to a si n permit for a prgposed new sign or as a means to'allow the continued-use-of a marginall+Lnonconforming`sign un1 due to its dimensions). ) The Director shall approve, approve with conditions or deny an application for a mini-variance based on findings that one or more of the-following criteria are satisfied, (1Z The proposed sign mini—variance(s) applies/a ply_ to an existin =nonconforming sign or_a_ Proposed new sign for a developincgsite ( The proposed mini-variances) will not be materially detrimental, to the purposes of this Code be in conflict with the policies of the Comprehensive Plan, to any other applicable policies and standards, and to other properties in the same zoning district or- vicinjjj_ The proposed mini-variance(s) to sign height and sign area will not exceed by more than five percent the existing height and area standards that otherwise would be applicable in theessame zoninq district for the same type of sic ns The proposed sign height or area mini-variance is for the convenience of the regional or national business which wishes to use a standard--sized sign;. � The proposed mini-variance will riot be detrimental to public safety and welfare; The proposed variance will not extend into the public right—of-way, The variance will allow a unique sign of exceptional design or style which will enhance the area or will be a visible landmark; ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PAGE 37 (01/15/80) _1 rT, Mw- Noncunforming___sixgns may_be allowed to not achieve conformance when the Director finds that: ) the modified sign is_closer to conformance than the old sign; and �gl the overall visual im a� ct-of allsigns on the site has been approved. One of the Sign Code Exception criteria in Section 18.114.045(a) is satisfied. When at least one of the above criteria in Section 18.114.148(a is satisfied, the Director shall review all existinq and proposed signage for the development asoutlined an Section 18.114.045(10_ 18.114.150 Si2n i� �y:�gU Apalicatiori Submission Re uir•ements (a) All 8ign 'Code Exception applications shall be made on forms provided by the Director, and shall be accompanied by: (1), Three copies for review by the Director or the sign plan(s) and any _necessary data or narrative which explains how the sign plan ; proposal conforms to the standards. Fifteen copies for review by the Planning Commission of the sign plans for sign code exception: (A) Sheet: sire for an accessory use or, structure site plan(s) and required drawings shall Rreferably be drawn on sheets riot to exceed 18" x 2.4 and (8) The scale of the sign site Calan shall be [20, 50, 100 or, 200 feet to the inch.] anineerin scale. (C) All drawings of the sign elevations and structural components shall be a standard architectural scale, being 1/4" or 1/811. (2) The required fee. (3) A list of the names and -addresses of all persons who are property owners of record within 250 feet of the site. (b) The proposed sign site plan shall include the following information: (1) The location of the proposed sign, and all existing signs on the site; (2) The location of all existing and proposed buildings on the site; ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 — PAGE 38 (01/15/88) IA4� i I (3) The location of all existing and proposed streets and rights-of—ways including,names.and widths; and (4) The location of all overhead power and utility lines located on the site. (c) The Proposed sign architectural plans shall include the s following information: (1) The sign dimensions; i i G (2) The materials and colors to be used; (3) 'The height of the sign above the ground; I r (A) The source and intensity of any illumination; F (5) Construction drawings indicating size of footings, anchorages and welds; and t t (6) The Director may require engineers' calculations for sign construction, anchorage and footing requirements,' including wind resistance and seismic forces, all in conformance with the requirements of the " Uniform Building Codes in accordance with Section :18.32.080 (a). All sign structures on or near- a building shall conform to the State Fire Life Safety requirements and the Uniform Building Code requirements of the building, structure or area where it is erected. (7) All electrical illuminated signs shall bear the Underwriters Laboratory label or equivalent. 18.114.160 Siqn Permit_Applicat ion Requirements ) All applications shall be made on forms provided by_ the Director's designee and shall be. accompanied by:: Two copies for review _hey tho Director's designee of the sign site plans)and two copies of the sign architectural plans: The proposed sign site plan shall include the following information: The location of the proposed siggn_ and all existing free-standing wall or other external signs on the site,- Lijj he location of all existing and proposed e buildings on the site; n. ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 — PAGE 39 (01/15/88) y , I iii The location of all existing_arid _prop(sed streets and rights.-of_wav, including names and widths and _ iv 'ftLq_ location of: all overhead power and utilit __. _ - lines located on the site. (v) The distance of the sign to the nearest raublic r•i ht(s) off_w . i wig The address of the site where the sign willbe located_ The name address; and phone number of the applicant. 4 �B The proposed sign architectural�)l ans shall include � the following information_ ' Sxa The si n area dimensions;_ i i iZ The materials and colors to be useds iii The height of�the sign above the ground; iv The source and intensity of any illumination; Kvj i Construction drawin s indicatin _size of footings, anchorages and welds; grid (viZ The address of the site where the signs will be .located; i vii. _ "rhe name, address and iqne number of the applicant, t. L, i i il The Director's designee may require engineers calculations for sign construction, anchorage and footing requirements, _ including_ wind resistance and seismic forces, all _ in conformance with the requirements of the Uniform Building Codes in accordance with Section 18.32.080(a). All sign structures on or near a building shall conform to the State Fire Life Safety rreec uirements and the Uniform BuildiricgCode requirements of the building,. structure or area where it is erected. jLxj For those cases where an existing sign is to be modified the applicant for a sign permit shall provide documentation or verifiable proof of when a sign was erected and, wherever possible,. shall submit a copy of the original signermit. r ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 - PAGE 40 (01/15/88) � ( LCI Proof of a current: City business tax certificate. Proof of a U.Lor, equivalent: label subscriber number. The required fee. cn/1825R i. f` E t I I { l: r E f, t t F 1. t t "ZONE ORDINANCE AMENDMENT ZOA 87-07 DRAFT 2 PAGE Al (01/15/88)