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City Council Packet - 01/11/1988 � I TIGARD CITY COUNCIL.. PUBI.IC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate BUSINESS AGENDA - CATV sign—up sheet(s). If no sheet is available, JANUARY 11, 1988, 6:30 P,M, ask to be recognized by the Chair at the start TIGARD CIVIC CENTER of that agenda item. " Visitor's agenda„items are 1312.5 SW HALL BLVD. asked to be to'2 minutes or less. I..onger matters TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator. 6:30 o STUDY SESSION Agenda Review 7:30 1, BUSINESS MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non.-Agenda Items 2. VISITOR'S AGENDA (2. Minutes or fess Per- Issue, Please) 3 PRESENTATION OF KEYS TO THE CITY o Mayor,;Brian 4 RECOGNITION OF CITY EMPLOYEES - Mayor Brian a. Employee of the Year;, Mayor's Customer Service and Administrator's Teamwork Awards presentations - b. Employee Service Awards C. Oath of Office - Police Officer, Michael E. Knutson 5. STATE OF THE CITY REPORT � o Mayor Brian i 6. ANNUAL PERFORMANCE REPORT o City Administrator 7. PUBLIC HEARING TEMPORARY USE 'rU 87-12 CITY OF TIGARD NPO # 1 Request for a one year temporary use approval for a 1440 square foot mobile office building on property zoned CBD (Central Business District) Location: West of the Civic Center building, 13125 SW Hall Blvd. (WCTM 2S1 2DA lot 40].). o Public Hearing Opened o • Declarations Or Challenges o Summation By Community Development Staff o Public Testimony: Proponents, Opponents, Cross Examination i o Recommendation By Community Development Staff o Council Questions Or Comments o Public Hearing Closed o Consideration By Council— Resolution No. 88—L--1 8. PUBLIC HEARING — SIGN CODE EXCEPTION/SCE 87-02 - LOCKHART (Foress Sign Co.) NPO # 4 An appeal of Planning Commission's modified approval of their request to allow continued use of a nonconforming 26 foot tall, 228 square foot sign where 20 feet in height, 140 square feet are the maximum sign height and size_ allowed on property zoned C•-G (General Commercial). Location: 12323 SW 66th (WCTM 2S1 1AA lot 6400). COUNCIL AGENDA - JANUARY 11, 1988 - PAGE 1 This will be an "argument--t�pe" hearing only. The Council will. consider only the record before tho Planning Commission, which is on file in the Recorders office. The Council shall riot consider any new testimony or evidence which is riot in the record. 0 Public Hearing Opened 0 Dpc.larations Or Challenges 0 Summation of Planning Commission ' Proceedings By, Community Development"Staff o Argument: Appellants, Respondents, Appellants Rebuttal 0 Council Questions Or Comments 0 Public. Hearing Closed 0 Consideration By Council — Resolution No. 88-0 9. PUBLIC HEARING SITE DEVELOPMENT REVIEW SDR 87-05 WESTWOOD CORP. (ALBERTSOIW) NPO # 6 City Council has pulled up for- review an amended approval with conditions for the Site and Landscaping requirements on a 218,233 sq, ft, retail center, and related facilities. Located: On the southeast- corner of SW pacific Highway arid SW Durham Road (WCTM 2S1' 15BA, lots 100 and 101; WCTM 2S1 15A, lot 3100. 0 PublicHearingOpened o Declarations Or Challenges 0 Summation By Community Development Staff 0 Public Testimony: Proponents, Opponents, Cross Examination o Recommendation By Community Development Staff o Council Questions Or Comments 0 Public Hearing Closed o Consideration By Council -- Resolution No, 804- 10, CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion, Anyone may request that an item be removed by motion for discussion and separate action. Motion to 10.1 Approve Council Minutes: December, 14 & 21, 1987 10.2 Receive and File Reports: a. Bull Mountain/Walnut Study 10.3 Receive and File: a. Council Meeting Calendar Update b. WCCLS Structure & Governance Issue Letter 10.4 Approve "Access Oregon" Priority Endorsement -- Resolution No. 88--iO 10.5 Approve Final Acceptance For Penn t-awn Estates Subd. -• Ro::. # 88--0.5 10.6 Approve Resolution To Appropriate Contingency — Library Work Stations — Resolution No. 88-6q 10.7 Approve Board and Committee Appointments; a. City Center Plan Task Force — Resolution No. 88-'Ul� b. Various Committees -:- Resolution No. 88--& e. NPO #8 - Resolution No. 88-•.Q? 11. NON-AGENDA ITEMS: From Council and Staff 12, EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. 13 ADJOURNMENT lw/2486D COUNCIL AGENDA - JANUARY 11, 1988 _ PAGE 2 amImp 9MA NMMEC= _ __ w COUNCIL MEETING SYNOPSIS JANUARY 11, 1988 a STUDY SESSION - 6:37 p.m'. - Agenda Review VISITOR'S AGENDA -- No one spoke. PRESENTATION OF KEYS "TO THE CITY Martin Noll --• Transportation Committee Vittz Ramsdell NPO #3 Tom Sullivan -- Transportation Committee RECOGNITION OF CITY EMPLOYEES -- Mayor- Brian a. Employeeof the Year --• John Nerski; Mayor's Customer Service -- Liz Newton; and Administrator's Teamwork Awards - Steve Rivett b. Employee Service Awards _ 5-year - Donna Corbett 10-year John Goldspink; 15-year - Dick deBr•auwer•e, Chuck Martin, John Featherston C. Oath of Office - Police Officer Michael E. Knutson STATE OF THE CITY REPORT - Mayor Brian ANNUAL PERFORMANCE REPORT - City' Administrator PUBLIC NEARING • 'TEMPORARY USE TU 87•--12 CITY OF TIGARD NPO # 1 Request for, a one year temporary use approval for a' 1440 square foot mobile office buildirig on property zoned CBD (Central Business "District) Location West of the Civic Center building,' 13125 SWHall Blvd. (WCTM 2^al 20A lot 401), Jo/Ea-UA Resolution:No. 88-01 PUBLIC HEARING - SIGN CODE EXCEPTION/SCE 87-02 '- L.00KHART (Foress Sign Co.) NPO # 4 An appeal of Planning Commission's modified approval of their request to allow continued use of a nonconforming 26 foot tall, 228 square foot sign where 20 feet in height, 140 square feet are the maximum sign E' height and size allowed on property zoned C--G (General Commercial). Location: 12323 SW 66th (WCTM 2S1 1AA lot 6400). This will be an "argument-type" hearing only. The Council will consider only the record before the Planning Commission, which is on file in the Recorder's office. The Council shall riot consider, any new testimony or evidence which is riot in the record. Motion: Tentatively approve 11; staff to prepare resolution for Council ratification at 1/18/88 meeting. Jo/Sc - carried 4-1 (Ea Nay)_' PUBLIC HEARING - SITE DEVELOPMENT REVIEW SDR 87-05 - WESTWOOD CORP. (ALBERTSONS') NPO # 6 City Council has pulled up for review an amended approval with conditions for the Site and Landscaping requirements on a 218,233 sq. ft. retail center and related facilities. Located: On the f southeast corner of SW Pacific Highway and SW Durham Road (WCTM 2S1 15BA,` lots 100 and 101; WCTM 2S1 15A, lot 3100. Jo/Sc UA Resolution No. 88-08-(Director's Decision amended) COUNCIL AGENDA - JANUARY 11, '1988 PAGE 1 i t CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be 'removed by motion for 'discussion and separate action. Motion to: 10.1 Approve; Council. Minutes: December 14'& 21, 1987 10.2Receive and File'Reports: a. Bull Mountain/Walnut Study 10.3 Receive and File: a. Council Meeting Calendar- Update b. WCCLS Structure &"Governance Issue Letter 10.4 Approve "Access Oregon" Priority Endorsement: -•'Resolution No. 88--02 10.5 Approve Final Acceptance For Penn Lawn Estates Subd. --_Res. '# 88--03 - 10.6 Approve Resolution To Appropriate Contingency - Library Work Stations - Resolution No. 88--�04 10.7 Approve Board and Committee Appointments: a. City Center Plan Task Force - Resolution No. 88--05 b. _Various Committees -- Resolution No. 88-06 c. NPO 08 - Resolution No. 88-07 NUN-AGENDA ITEMS: Jo - Update on City Center Task Force Jo/Ed - Update on;Fanno Creek Conference Adjourned to Exec Session - 10:55 p.m, EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 11:00 p.m. undt:r• the provisions of ORS '192.660 (1) (d), (e), & (h) to discuss labor relations,, real property transactions, and current and pending litigation issues. 13. ADJOURNMENT -- 11:15 p.m. cw/2486D COUNCIL'AGENDA - JANUARY 11, 1980 - PAGE 2 TIMES. PUBLI§ : C COMPANY Legal P.O.BOX 370 PHONE(503)684.0360 Notice BEAVERTON,OREGON 97075 4 Leges Notice'Advertising vo C\ ay e ❑ Tearsheet Notice oX 5rrl e ❑ Duplicate Affidavit' rIr �: D ¢Z�i'1•.Z-3 AFFIDAVIT OF PUBLICATION STATE OF OREGON, COUNTY OF WASHINGTON, )ss' being first duly sworn, depose and stha aY t l am the Advertising Director,or his principal clerk,of the a newspaper of general circulation as defined in ORS 193.010 and 193.020;published at —TIC, b in the almQsaid county and state;that the a printed copy of which is hereto annexed,was published in the entire issue of said newspaper for L successive and consecutive in the following issues: h Subscribe---------------------- sw to ®fore me this N a Public for Oregon ,. _, �'r. gy +. v1 �t �� {"'.,,F is �*•_ 4 r � • C wE dot r.-;ai s'a t f S s t?.: �P�l�fi cap# ' My Commis cion�it�DDresz �.I%- pp py�g$ 44i `�'c ` , 5�`dd a5 t ,•`;y"a- . i'�FFII®i'RSI B Potts�rtD seleeteai a e tal(i.kie ale pDa�Diw�, . 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"(�From -as, au g.1g�e .. to 0 003q N E» ��;�,,v�� ," ymL•:�G�#�i W�mC°'mrd.7'"s� � U�im..rn.� w as az CL o o B m m W C m zZ N M c c N 7 d O ++ C Q N ® 0 i rO CL LU z } m o < � wv mJ co r � m q �' y y C 0 r. o o m 00 E ,®, C ®.. yY 0 « m W — 0 CL CL U m �CD a , LL 0 a e Q LLC �„ ,� C J •,� aGL a 06 0ol CLcj �h CL 0'09 y U a o• c o >1 LLL m • coo _aArowco w m v vi q( T IGAR'DGITY C0UNC_l: L REGULAR MEETING MINUTES -- JANUARY 11, 1988, — 6:37 PM 1. ROLL CALL: Present:: Mayor Tom Brian, Councilors Carolyn E.adon, Valerie Johnson, Jerry Edwards and John Schwartz. City Staff: Bob Jean, City Administrator; David Lehr, Chief of Police; Keith Li.den, Senior Planner; Jill Monley,; Community Services Director; , William Monahan, Community Development Director; Tim Ramis, Legal Counsel; Catherine Wheatley', Deputy City Recorder; Randy Wooley,, City Engineer; . 2. STUDY SESSION a. Council President Jerry Edwards called the meeting to order at 6:37 PM. b. Council discussed Agenda Item #7 a public hearing on the temporary use for a 1,440 square foot mobile office building next to the Civic Center Building. Councilor Johnson questioned the one--hour fire wall requirement and related expense. Community Development Director reported that the vendor had agreed to absorb most of the additional cost. There was discussion on the foundation, requirements, City Administrator- advised that, although riot addressed in the temporary use permitting process, this building Would be required to meet all"building code standards. (Councilor Schwartz arrived at 6:41 PM) C. Council Agenda Item #8 -- Sign Code Exception/SCE 87--02 — Lockhart (Foress Sign Co,) was discussed. Council reviewed the issues involved with this appeal. Planning Commission granted a nonconforning 32—foot tall sign; however, the Commission did not approve the applicant's request for nonconforming size. Councilor Eadon rioted Planning Commission concerns on the Sign Code Exception policies. She referenced the transcript of the Planning Commission meeting and specific comments with regard to the Sign Code Exception policy and procedures. (Note: Planning Commission transcript on this SCE was contained in the Council meeting packet.) Council discussed the issue. (City Engineer arrived at 7:44 PM) (Legal Counsel arrived at 7:45 PM) Council recalled that during the Landmark Ford SCE deliberations (granted in 1987), there was discussion on potential need for freeway--frontage sign criteria in the Sign Code. Legal Counsel indicated this would be within Council authority. Legal Counsel further advised that this SCE hearing was for nonconforming sign size (not for changing of the base or language of the sign). Page 1 - COUNCIL MINUTES JANUARY 11, 1988 Councilor, Johnson added that the Sign Code should contain language (1 to allow sensible signage (avoidance of 'clutter which may impede the —livability of an area), Therefore, freeway--frontage sign criteria might be a 'desirable solution to resolve issues presented in past and potential SCE: requests. Discussion continued concerning the intent, of the Sign Code Ordinance and options available to Council to consider this particular case, (Mayor arrived at 6:57 PM) d. City Administrator, reviewed the Consent Agenda and briefly outlined some of the 'items presented for Council consideration. Council discussed Consent Agenda Item No. 10,6 --- a resolution to appropriate contingency for Library Work Stations, "The total contingency amount requested was $13,260. This ,was based on recognition of increased WCCLS dollars in the amount of $7,000 and an increase in the collection of fines in the amount of $6,260. Afterdiscussion, Council consensus was to consider contingency appropriation for $7,000 only; the $6,260 in fines should not be appropriated futuristically. (Keith Liden arrived at 7:06 PM) e. City Administrator discussed with 'Council calendar, items through June of 1988. He noted that it would be important to schedule the l June workshop as soon as possible in order to assure a meeting ( place of Council's choice. f. Non-Agenda. City Administrator reported receipt of a letter- from the Unified Sewerage 'Agency (USA) requesting a $1.00 per capita contribution to the County Storm Drainage Plan. After- discussion, Council consensus was to send a letter to USA from the Mayor noting the City's interest in the County Storm Drainage Plan; however, the City would want the Steering Committee to be reactivated first. g. Councilor Eadon reported that; as liaison to Metropolitan Area Communication Commission (MACC), she had been unable to attend the meetings recently; the City Administrator has been the Tigard representative. She noted it was crucial at this point for, the City be represented. City Administrator rioted a franchise sale was in progress. h. City Administrator rioted hand carries distributed o a revised resolution for "Access Oregon," Item 10.4 o a revised resolution for- 10.7(b) which added Joe Schweitx' name for appointment on the Transportation Committee. E . Page 2 COUNCIL MINUTES — JANUARY 11, 1988 i, There was discussion on the Community Development Block Grant (CDBG) Policy Advisory Group. Council' consensus was to have Councilor Johnson represent the City. F narrowed• j . City Center•. Task Force Consultant selection has.. been. , Councilor Johnson indicated she would rapor•t on this item during the Non--Agenda. k. Also for• the Non--Agenda would be an update on the the Fanno Creek' Conference from Councilors Edwards and Johnson. 1. Mayor Brian ' reported that the County Economic Development Task Force would be meeting on January 22nd; Janet Young (City of Tualatin staff) and he would be attending. The Mayor asked for Council suggestions (during Mon Agenda Items) concerning' ideas they had for him to take to this Task Force Meeting. Ill. Council Johnson "acknowledged Community Development Director- Monahan's letter• of resignation and extended her best wishes, Mayor Brian added that he was pleased that Mr•. Monahan would be setting up his new law practice in the City of Tigard. n. Council discussed Westwood Cor•por•ation, Agenda Item 9 — a public hearing on- a Site Development Review. Council reviewed requirements of new tree size; specifically; where the caliper of the new trees would be measured. J (The regular• meeting was called to order• at 7:35 p.m.) ( t 3. CALL FOR NON—AGENDA ITEMS. a. City Center- Task Force Report -- Counc'ilor• Johnson b. Fanno Creek Conference Report — Councilors Johnson and Edwards C. City Administrator noted that Council Consensus on Agenda Item 10.6 Council during the Study Session was to amend the resolution for contingency appropriation to $7,000. Q. VISITOR'S AGENDA -- No one signed up to speak. r 5. KEYS TO THE CITY a. Mayor Brian presented the following Key to the City Certificates: Martin Noll, for• his service on the Tr•anspor•tation Committee; Vittz Ramsdell for• his service on NPO #3; and Tom Sullivan for• his service on the Transportation Committee. Mr. Sullivan was present at the meeting to receive his Key; Mr. Noll and Mr. Ramsdell were unable to attend. Page 3 - COUNCIL MINUTES - JANUARY 11, 1980 er®w E s 6. RECOGNITION OF CITY EMPLOYEES a. The Mayor rioted each Employee of the Month for 1987. f b. The City of Tigard (annually) recognizes employees with awards for, � length of service to the City. The Mayor presented awards as follows: Five Years -- Donna Corbet; Teri Years - John Goldspink; Fifteen Years -- Dick deBrauwere, Chuck Martin, and -John Featherston. C. The Mayor, awarded the Outstanding Customer Service 'Award to Liz Newton. Ms. Newton was unable to attend; ` the Community Development Director accepted this award on her behalf. d. City Administrator awarded the Administrator's Teamwork Award to Steve Rivett. e. The Mayor introduced the Employee ' of the Year, Officer John Nerski. Officer Nerski was was selected by fellow employees from among the winners of the Employee of the Month. The Mayor commented that Officer Nerski is a four-year veteran of the Tigard Police Department. At the time of his selection as Employee of the Month, Officer Nerski was leading his shift in self--initiated activity, traffic tickets, field interrogation ,reports,` warning tickets and DLIII arrests. In fact, Officer, Nerski has consistently led the entire department in removing intoxicated F drivers from the streets of Tigard. k During Officer Nerski's tenure, he had been a K--9 handler for three years, Working, with his K-9 "partner," "Officer Buck", Officer Nerski was 'responsible for numerous arrests resulting from tracks with Buck. In January 1987 alone, Officer Nerski aril Buck made five finds and 'arrests. Officer Nerski's successes in the K-9 program were the result of his dedication to training with Buck and the other members of the K--9 team. After Buck's incapacity to work the street beginning in August of 1987, Officer Nerski still continued in the program to assist in training a new canine team. Officer Nerski and Buck have been involved in numerous K-9 demonstrations including: The First Annual City of Tigard 4th of t.. July Celebration; the City of Tigard's "City Fair"; and, perhaps most importantly, numerous demonstrations at local schools. As you may know, our K-9's are trained as police dogs, riot attack dogs. When not actively working, the dogs are essentially docile pets. Literally hundreds of children have had the opportunity to scratch the ears of a real police dog. Officer Nerski's involvement in these demonstrations has created for the City of Tigard and the Police Department, an invaluable amount of goodwill - within the community. Since Buck's retirement, Officer, Nerski has returned to the streets as a Patrol Officer. He continues to be an active team (� worker and a police officer who always does more than is expected of him. Page 4 - COUNCIL MINUTES - JANUARY 11 1988 OWN At that time, Officer Nor-ski and Buck came forward to be pr'esentad ' with the Employee of the Year, award. f. Mayor ' Dr'ian administered the Oath of Office to the 'newest member' of the Police Department, Police Officer• Michael Earl Knutson. 7. STATE OF THE CITY 6 a. Mayor' Brian gave the State of the City address. (A copy of the y text of this presentationis attached.) i 8. ANNUAL PERFORMANCE REPORT ; a. City Administrator• presented the Executive Summary on the Annual Perfor'manco and Service Level Priorities Report: (A copy of the text of the Executive Summary is attached.) 9. PUBLIC HEARING - TEMPORARY USE TU 87-12 - CITY OF TIGARD - NPO #1 Request for a one-year' tempor'ar'y use approval for' a 1,440 square foot mobile office building on property zoned CBD (Centr'al Business : District), Location: west of the Civic Center- Building, 13125;SW Hall. Blvd. ,-'(WCTM 2S1 2DA Lot 401). ; a. Public hearing opened. 1 b, There were no declaration or' challenges. C. Community Development Director' summarized this agenda item. This was a request- by the City of Tigar-d for• tempor•ar'y use approval for r one year, for•_ a mobile office building to be located west of L-he ' Civic Center• Building. The mobile office building is proposed to be used temporarily while the City constructs or locates � additional office space. d. Public testimony - no one was present to speak. . e. Community Development Director' noted that he and staff recommend the approval of the request subject to certain conditions. f. Public hearing closed. g. Consideration by Council ' E, Councilor Johnson reported that Council had discussed (during Study Session) concer-ns on the fire wall and foundation requirements. She advised that this building will. be placed on the site in accordance with the City Building Code. h. RESOLUTION NO. 88-01 A FINAL ORDER IN THE MATTER FOR TEMPORARY USE APPROVAL RENEWAL REQUESTED BY THE CITY OF TIGARD, _FILE N0. TU 87-12, APPROVING THE APPLICATION 'SUBJEC'i' TO CERTAIN CONDITIONS ENTERING FINDINGS AND CONCLUSIONS, j Page 5 - COUNCIL MINUTES - JANUARY 11, 1988 i. Motion by Councilor -Johnson, seconded by Councilor Cadon, to _ approve Resolution No. 88--01. Motion approved by unanimous vote of Council present. 10. : PUBLIC HEARING — Sin Code Exceptia VSCE 87-02 — Lockhart (Famss Oign Company) NPO #4 An appeal of Planning Commission's modified approval of ,their- request to allow continued use of a-non--conforming 26foot tall, 228 square foot sign where 20 ;feet in height, 1.40 square feet are the maximum sign height and size allowed on property zoned C—G (General Commercial). Location: '12.323 SW 66th (WCTM 2S1 '1AA Lot 6400), It was noted that this would be an "argument type" hearing only. The Council considered only the record before Planning Commission as on file in the Recorder's Office. a. Public Hearing opened. b. There were no declarations or- challenges. C. Senior Planner Liden summarised this agenda item. On November 10, 1987 Tigard Planning Commission heard a request for a Sign Code Exception to allow the ;continued use of a 228 square foot, 32 foot tall ; non-conforming sign (formerly Allstate)' where 20 feet- in height, 140 square feet are allowed in the C-G zoning district. The Commission approved the request subject to modifications and conditions. The approved sign would be 32 feet gall, located at its present location, and would have a sign area of 87.5 square feet per face or a Intal of ,175 square feet. Sign Code Exception Criteria' (a)(2)' was the basis for the decision; it allows for an exception only to the height limits when site topography interferes with sign visibility, The applicant is requesting an appeal based on the need for larger sign area (228 square feet). Staff's recommendation to the Planning Commission was to relocate the sign to the north, allow a maximum sign height of 25 feet and a maximum sign area of 87,5 square feet per sign face (175 square feet total). The applicant erected a new non--conforming sign prior to the Planning Commission hearing. This is a class 1 civil infraction violation. The new, illegal non—conforming sign also does not have a sign permit as required by the Commission, Staff was waiting to issue a violation until the outcome of the hearing was known. Page 6 — COUNCIL MINUTES JANUARY 11, 1988 f i t� K applicant's Included in the Council's packet were d copy of the appeal, an original statement and application, the Planning staff's report, the minutes and transcript of the Planning Commission hearing. Staff suggested that the Council deny the 4 appeal of f=inal Order 87-12 PC, uphold the Planning Commission � decision and adopt the resolution included in Council's packet. d. Public testimony. ' Appellants oBill Kittredge, 17323 SW 66th Avenue, Tigard, Oregon, Micr•oAge Company. (Mr. Kittredge listed 1459 8 ' Street, Springfield, Oregon, as his address when he signed to testify). Mr. Kittredge �. noted the purpose of this sign was to advertise to a motoring public on Interstate 5; the sign ;would have to be large enough for the person traveling by at 55 miles an hour, to read and be aware of the business it intended to advertise. Ne said that a literal interpretation (i.e., smaller sign) of the Code ' would interfere with their ability to communicate. ; Mr Kittredge explained that the location of his facility was I. chosen because' of visibility from the highway. Ile noted that this visibility perception was based on the sign which had been there previously. (Allstate had a sign at this location for, about 12 years). Ne concluded by saying that he hoped the Council would grant the appeal. Mr. Kittredge advised that the company president, Mr. McGee from Corvallis, was present as well as the j property owner-, Mr. Lockhart. l e. Recommendation by Community Development staff -•- 'Senior Planner Liden advised that staff recommends- City Council uphold the , Planning Commission decision which would be approval of a Sign Code Exception, however, varying from what the applicant- has requested and as was noted, s f. Council comments - Councilor Johnson mated that she was aware the company had chosen this location because of the visibility and had also noted the location of the previous sign. She added that she did riot feel, however, that this would be justification for approving this Sign Code Exception. She observed that it would be the responsibility of the applicant to verify things such as compliance with the City of Tigard Sign Code Ordinance. Councilor Johnson noted that the development of freeway signage criteria had been discussed by Council when similar SCE requests had been submitted. She stated that staff had riot been directed to draft language concerning freeway signage language as an amendment to the Code; however, the time may be right for review ; of such language. Councilor Johnson said she recognized and respected the decision made by the Planning Commission as they had to view the request For the Sign Code Exception with the criteria presently in the there has been history of looking at freeway Code. But, because y Page 7 - COUNCIL MINUTES - JANUARY 11, 1988 r Emil P i I Igo f frontage as areas which may need a set of different criteria, this ? may be an exception which Council should consider, favorably: She suggested that: a conditional one—year approval warranted for this case while staff reviewed criteria for a freeway sign section to the Code. g. MayorBrian commented that in the past Council carefully reviewed requests for Sign Code Exceptions to avoid setting precedent for granting of exceptions, Mayor, Brian noted he was appreciative of the NPO and PlanningCommission comments and that they seemed to be concerned with the request for the exception, He agreed that this _request may riot have appeared to meet the requirements for the granting of an exception as the Code is exists now, , Mayor Brian reviewed the Landmark Ford SCE granted in 1987 by Council. This SCE was approved because of the uniquenessofthe location Landmark Ford relies entirely on 1-5 for its visibility (as well as, other unique features of the site). Mayor Brian commented that he did not see from the transcript or the minutes where Planning Commission had discussed the reasons why Council had decided to grant the Landmark Ford Sign Code Exception and wanted to clarify the `reasons why 'Council had done so. He noted that businesses along 1-5 are uniquely different (including those businesses along 99W) from any other area. He agreed with Councilor Johnson that it may now be suitable to_review the Sign Code and suggest freeway zone signage criteria. The Mayor offered TM that it may be appropriate to grant conditional approval to this l SCE appeal which would allow staff and Planning Commission time to review this issue and make a recommendation on a change in the i Sign Code h. Councilor Johnson added that it 'would not be in anyone's best interests to be faced with a continuing series of exceptions and that the approval of this sign for a one--year period would be to avoid making another exception. Then, after the one—year period of time, this sign would be compared to the criteria which would now be in place to determine whether or riot it was in conformance. If the sign was then found to be nonconforming, she noted she would support the decision to take the sign down. i. Mayor noted that the review of the Sign Code amendment for a freeway signage zone could be performed in as short a time as 90 days. j . Councilor Eadon commented that the record from Planning Commission indicated that the Allstate sign that had been there previously had no record of ever, having a sign permit. She asked if staff had found any evidence of a sign permit either in the County or City records. Senior Planner, Liden indicated he had riot found record of a sign permit being issued by the City, Councilor Eadon asked at what stage was the permit process right now. Senior Planner Liden responded that the sign is up presently without a sign permit. Page 8 — COUNCIL. MINUTES - JANUARY 11, 1988 k. Mayor B6an asked if there was consensus on Council with the conditional approval. 1. Councilor Edwards said he had no problem with approval based on conditions; however•, he stated, for the record, that he _hoped Council would establish the sign code cr•it:er•ia so that the practice of individually discussing each sign would no .longer take place. He explained that it is not: a good idea to continually be reviewing signs individually. Councilor• Edwards rioted he had read the transcript of the Planning Commission and could understand how they felt they were getting mixed signals from Council because the players have changed over the years. Councilor Edwards noted the desire to develop a Sign Code that P;ould ' benefit all parties concerned while maintaining the livability of an area. He also recalled discussions from about a year ago concerning -I- 5 businesses and their unique signage needs. However,' he questioned whether it would be fair to this appellant: to advise them that they temporarily had a sign permit (i.e., one year•). There was discussion on this point. nr. Mayor Brian asked Councilor Edwards if he was recommending that the City go ahead with their' review of the Sign Code but to riot have this par•ti.cular SCE contingent upon the outcome of the review of the Sign Code. Ther-P was discussion on this issue. Councilor• Edwards rioted that the City could be put in the position of conditionally approving this SCE and then, perhaps, getting several SCE appeals before the end' of the year•. He advised gr,ant;ing conditional approval without studying of the individual IN merits would not be fair to applicants. ffl Councilor• Edwards acknowledged that he understood the reasonings of staff and Planning Commission and felt that City Council had put themselves into this position of having to review these Sign Code Exceptions. n, Councilor E:adon asked Legal Counsel if they were to approve the conditional permit for• this sign, would this set a precedent for- an oran applicant to tome into a vacant piece of property next door and then also request a Sign Code Exception. City Attorney responded that Council may interpret the Code with respect to each piece of property. Land, use law has maintained in past history that each piece of property is unique. o. There was further discussion by Council concerning specifications of the,sign and identifying which criteria were not in compliance with the -Code. Council also reviewed the Planning Commission's decision; The Planning Commission had approved 87.5 square feet per side. The, applicant is requesting 114 or a total of 228 square feet for• the sign r r page 9 — COUNCIL MINUTES JANUARY 11, 1980 P. There was discussion on the size of the Landmark Ford sign and whathad been granted by City Council. Councilor Johnson noted that as Legal Counsel had just reminded them, each piece of property is unique arid, therefore, she in her decision would riot feel burdened by the decision that was reached by Council for the Landmark Sign Code Exception q. Mayor: Brian rioted that: at this point in their discussion, he may favor a direct or• an; outright approval of the Sign Code Exception a with a clear directive that the_, City ;:intends to pursue the reworking of the Sign Code. Councilor Johnson said that she could support an outright approval. Councilor Schwartz indicated that he could support an outright approval as well. tie rioted that he would encourage that the staff begin working on the possibility of adding a freeway signage zone to the Sign Cade Ordinance. r. City- Administrator• advised' that if 'Council should decide to approve this Sign Code Exception outright, then "Council should understand that a subsequently adopted Code would not: apply to this sign. The sign would remain a pre-eAisting, -non-conforming sign. City Attorney also rioted that if the use should "change, and an entirely new sign were to go in, the City could then require compliance. However, if .the tenant changed and the sign was revised with respect to the message on the sign, then the sign would still remain as a pro-existing, non--•conforming sign S. Motion by Councilor Johnson, seconded by Councilor• Schwartz, to tentatively grant the appeal as requested by the appellant: and direct staff to prepare a resolution for Council consideration at a future Council meeting. During discussion, clarification comments were made as to what would be intended by the Council motion, o This action would r•epr•esent tentative approval as findings of fact would be necessary to indicate the reasonings of Council for• granting this Sign Code Exception, Therefore, this action would result- in approval of the size nonconformance (114 square feet per side of the sign) and ratification of Planning Commission's recommendation for the height (32 feet) as an exception o This would riot be a conditional use but an outright sign code exception. u Mayor added the findings should note that this Sign Code Exception is being granted because of the proximity to the freeway. Page 10 -'COUNCIL MINUTES - JANUARY 11, 1980 o Councilor Eadon requested the motion include that the applicant obtain proper permits and pay appr•opr'iate fees for, such a sign. Motion by Councilor- Schwartz, seconded by Councilor- Johnson, to amend the motion un 'the floor to add that the applicant would be required to obtain and pay for the proper, 'per•mit:s for, the sign. Motion carried by a vote of 4 to 1; Councilor Eadon voted nay. t. Mayor advised staff is to bring back a resolution for, future possible revision to the Sign Code with regard to freeway frontage cr'iter'ia. (Councilor• Eadon left the meeting at 9:53 p.m.) 11. CONSENT AGENDA a. Mayor rusted that Councilor Eadon would be away from the meeting for a few minutes and suggested that the Consent Agenda be considered (Note: This was out of sequence from the pre-set Agenda.) b. Motion by Councilor Schwar•t-z, seconded by Councilor- Johnson, to adopt the Consent Agenda: 11.1 Approve Council Minutes: December, 14 & 21, 1987 11.2 _ Receive and File Reports: a. _Bull Mountain/Walnut'Study 11.3 Receive and File: a. Council Meeting Calendar Update b. WCCLS Structure and Governance Issue Letter, 11.4 Approve "Access Oregon" Pr•ior•i.ty Endorsement -- Res. No. 88•-02 11.5 Approve Final Acceptance for, Perin Lawn Estates Subdivision - Resolution No. 88-03 11.6 Approve Resolution to Appr•opr•iate Contingency -• Li.hr•ar•y Work Stations -- Resolution No. 88--04 11.7 Approve Board and Committee Appointments a. City Center Plan 'Task Force - Resolution No. 88-05 d b. Various Committees -..; Resolution No. 88--06 c. NPO #8 - Resolution No. 88-07 Motion passed by unanimous vote of Council present. 12. PUBLIC NEARING - SITE DEVELOPMENT REVIEW SDR 87-05 - WESTWOOD CORPORATION (ALBERTSON'S) - NPO #6 City Council pulled up fur• review an amended approval with conditions for site and landscaping requirements on a 218,233 square foot retail center and related facilities. Located on the SE corner of SW Pacific Highway & SW Durham Road (WCTM 2S1 15BA, Lots 100 and 101; WCTM 2S1 15A, Lot 3100). a. Public hearing opened. b. There were no declarations or, challenges. C. Community Development Director summarized this agenda item. (Councilor- Eadon returned to the meeting: 9:54 p.m.) Community Development Director- indicated that no appeals had been filed concerning the Director's Decision; the appeal period for this decision lapsed at 3:30 p.m., January 11, 1988, so that all issues raised by any interested parties could be reviewed by Council on the evening of the 111th. The May Dir•ector•'s Decision I Page 11 - COUNCIL MINUTES - JANUARY 11, 1988 l i { I _ 3 -t 'I to approve the development;of Tigard Towne Square was subject to conditions including the preservation of 25 mature Douglas fir t trees. During construction 19 trees were damaged and had to be removed. The amended Director's decision approved L revised landscaping plan that was intended to be consistent with the direction received from City Council. Community; Development Director rioted that staff's recommendation was to uphold the Director's decision. E d. Public. Testimony (No one signed up to testify), Mr. Jerry Foy, Westwood Corporation, was present and was recognized by the Mayor, to address Council. Mr. Foy introduced his legal counsel, Mr. Jack Orchard. Mr. Foy -then noted _concerns he had on several points contained in the Director's Decision, On Page 3 of the Director's Decision, Item , C, Decision 1.a.1. which states, "There shall be 31 replacement Douglas firs with a minimum caliper' of 8"measured at 4, feel: from grade. He asked this be changed to be measured at 1 foot from grade. The next question he had was C. Decision 1.a.4. which read, "No development (pavings or buildings) shall occur within 25 feet of the existing Douglas fir near pad "A," He requested that this be changed from 25 feet to 15 feet; Another question he had was on C. Decision 1.a.2, concerning the minimum spacing for- the new trees to be 25 feet on center, He suggested that: for the Group 1 trees, there would not be enough room for seven trees; he recommended five trees, Regarding C. Decision 1,a,3. , Mr. Foy said he would rather have 15 feet of space between trees (this section required 25 feet), Mr. Foy questioned the financial guarantee outlined in C. Decision l.e. . He asked if this financial guarantee would be in a bond form. Community Development Director indicated that, yes, it could be in a bond form. e. Public hearing closed, f, The Council discussed the items which Mr. Foy had brought up as problems or changes he wished to discuss with the Director's decision. These were addressed line by line in Section C. of the Director's Decision, Page 3. Community Development Director discussed with Council the remedial landscape care program. There was concern expressed on the administration of this program. City Attorney advised that the enforcement processes would be in place; i.e., process through the court system or closure of the use. Part of the City's responsibility would be to assure that the care program is adequate to preserve the replacement trees, Page 12 — COUNCIL MINUTES - JANUARY 11, 1989 mal There was lengthy discussion on this item. The question was whether or riot a five--year landscaping bond could be obtained. Counsel for the developer, Mr•, Orchard, indicated that it may be difficult to get a five--year• bond. The borid irig ,companies generally will bond on an industry-wide standard, (The standard for landscaping was thought to br. ' usually for one, year•.) While five-year bonds may not be obtainable, three years may be easier to find. Councilor' Johnson had questions on Groups 1 and 2 and the 24" berm. There was lengthy' discussion on the average height of berm. Councilor, Johnson indicated that: a minimum berm of 24" with an average of 30" in height would be acceptable to her. Of major concern to Westwood' Development was the area around Pad C and the group of trees. (This :is at the corner of Pacific Highway 99 and Durham Road.) Mr•. Foy explained that retail sales, studies have shown that it wasbettermarketing practice to have the floor area of a store visible from the street. Therefore, Mr. Foy questioned whether some alternative other than the 24"-36" berm could_ be utilized at this corner•, lengthy discussion followed. The consensus was to add a C.1.a.6. ; Approve a 24" minimum on berm height with a -30" average height. (See C.1,a.6 below which details the Council consensus on this item,) g. Council consensus as to amendments to the Director's decision were as follows, C.1.a.1. _ There would be 31 replacement Douglas firs with -a minimum caliper of 8 inches measured at 4 feet from grade. After discussion, Mr. Foy agreed that the replacement trees would be measured at 4 feet from grade. C.1.a.2. - Minimum spacing of new trees shall be 25 feet on center. C.l.a.3. - Minimum distance from new trees shall be 15 feet from paved area and 2.5 feet from buildings. It was noted that in Group 1 the trees would be crowded; therefore, instead of 7 trees, there would be 5 trees, with 2 trees being relocated to another• area. (Note; Mr. Terrill Collier, an arborist for the Westwood Corporation, was present to answer• questions throughout the discussion on the trees. Also present was the City's arborist, Mr. David Halstead.) C.1.a.4. - No development (paving or buildings) shall occur• within 25 feet of the existing Douglas fir near pad 4 "A." C.1.a.5. - The cluster of three Douglas fir trees near the Pacific Highway/Durham Road intersection shown on the plan dated 12/7/87 shall be installed. Page 13 - COUNCIL MINUTES JANUARY 11, 1980 C.l.a.6. Approval of a 24 minimum on berm height with a 30" average berm height. The berm .located near the corner• of Highway C° 99 and Durham Road shall slope. downwards between the second and third planter boxes (as shown on the plans presented at this meeting and contained in the Council packet) going from right to left. :' 'The exact slope and height of the berm and the appearance would be a Director's 'decision. The hole at this corner, must be filled insofar, as it would" be congruent with the landscaping pattern. C.1.b. - After• discussion, this section was c.hangE:d. A planting' schedule for the installation of the Douglas fir shall be submitted 'arid approved by the Community Development: Director•: 'C.l.c. — Acare program consistent with the Collier• and Halstead reports shall be submitted and approved ,by the ' Community Development Director for the existing and new Douglas fir 'trees, C.l.d. - A program consistent: with °c" will be carried out as well as a commitment to annually evaluate -(arid receive approval of Community ,Development Director) the success of the remedial care toward preserving and the replacement of trees. C,1.e. -- A' financial guarantee shall be submitted `covering 100 percent of the cost of installation and care for a period of three years; said guarantee shall be subject to City Attorney approval as to form. hi. Mayor called for a reading of the resolution rioting the amendments to the Director's Decision to be contained therein. i. RESOLUTION NO. 88--08 A RESOLUTION ADOPTING FINDINGS AND CONCLUSIONS TO UPHOLD THE PLANNING DIRECTOR DECISION OF APPROVAL WITH CONDITIONS SDR 87--05 (WESTWOOD CORPORATION). j . Motion by Councilor Johnson, seconded by Councilor Schwartz, to adopt Resolution No. 88-08. Motion passed by unanimous vote of Council present. j . Mr. Foy then asked if there were additional permits or• anything else that would be needed before they proceeded. Community Development Director said that prior to issuing an Occupancy Permit, a new landscaping drawing must be submitted and approved by him. Mr. Foy indicated they could have this new drawing back to the Community Development Director for his review and approval by the end of this week. 13 NON-AGENDA ]ITEMS a. City Center Task Force Update; Councilor Johnson report that last month the City Center Task Force had received over 40 letters of interest for the Downtown Page 14 — COUNCIL MINUTES JANUARY 11, 1988 'i Study. From those 40 letter's, 14 requests for, proposals had been 1 i received and 5 finalists had been selected for the Downtown Study, Councilor Johnson indicated that the contract would be available for Council approval at their January 18 mooting. b. Fanno Creek Conference Councilor Johnson reported Jerr-y Edwards, Jill Monley, and she had met and had detailed the Agenda for the Conference a little more. She updated Council on their- progress: The Tigard High School Cafeteria has been r•eser•ved. Topics for- discussion may include: 9-1-1 system, developing public improvements (timing), and the Five—Year Action IR Councilor Edwards said that the keynote speaker would be Mildred Schwab. She will talk about volunteerism, boards and committees, 4 This will be_a non--partisan conference. It was suggested by the Mayor that if anyone had any more suggestions as to the content or , formatting of the Fanno Creek Conference to contact Jill Monley, Community Services Director- at City Hall. Recessed for Executive Session at 10:55 p.m. 14. EXECUTIVE SEf: The Tigard City Council went into Executive Session at 11:00 P.m. under the provisions of ORS 192.660 (1) (d), '(e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues.` 15: ADJOURNMENT: 11:15 p.m. Approved by the Tigard City Council on January 25, 1987. Deputy City Recorder, AYTEST: Mayor - City of Tigard cw/2730D Page 15 — COUNCIL MINUTES - JANUA; ( 11, 1988 rag CITY OF TI:GARD STATEOF OREGON TOM BRIAN, MAYOR _ JANUARY 11, 1988 Good evening Once again, it is my pleasure to report that the "State of the City of Tigard" today is excellent and tomorrow looks even better. Tigard is no 'longer a small town.- At 25,000 population; we are fast becoming a major City in Oregon. More importantly, Tigard is a` strong- community -- we are meeting the challenges of growth, change and community livability; Last year, in my f•.irst State of the City address as Mayor, I said that 1986 would be a difficult year• to match in 1987; having had In 1986 the City's 25th birthday, the dedication of the Civic Center, . . . a new City Tax base, andsignificantcommunity involvement:, While 1986 was a difficult year to match, 1987 was uniquely different and very significant in the history of Tigard's development. We had high expectations for Tigard in 1987, and we were riot disappointed. With renewed community involvement, a strong local economy, major annexations including Washington Square, Embassy Suites, the Lincoln Center complex and Metzger neighborhoods, 1987 will prove to be,one of the City's most significant years since its incorporation. COMMUNITY As I have said in the past, the quality of life in our• neighborhoods, the vitality of our local businesses and having a strong sense of community is why we live in and enjoy Tigard As we grow; we muss: strengthen our efforts to keep residents informedaridto encourage more communication and involvement in City affairs. These efforts are underway and include a unique arid exciting participation event we are calling the "Fanno Creek Conference." It is scheduled for February 27 and we will be providing more information on it very soon. Community involvement hours in 1987 exceeded those of 1986. Tigard is fortunate to have citizens who give of their• time and talent to help us build a better Tigard. We also need to strengthen our community traditions, like the Crui.sin' Tigard summer• celebration, and Kidd new ones, like the 4th of July Fireworks and the Community Christmas Tree Lighting at the Civic Center. I would like to thank the businesses on Main Street and the Chamber of Commerce for an exceptional holiday effort to light up main street. Also, in case you missed it, the residents on Avon Street decorated their homes so beautifully with lights it saved our family a trip to Portland's Peacock Lane this year. Expanded City Irite rgovernmental Relations in 1987 allowed the City Council. to better understand and work with other regional, county, special district and neighboring cities' governments in addressing community and regional needs. The completion of the City's Park Plan and its close coordination with Tigard School District facilities, is an example of cooperation, not competition among local governments serving the community. Longer range, but perhaps strategically more important, has been the City's involvement in county and regional matters such as transportation planning. These efforts have put Tigard in a stronger position to compete for scarce dollars. 1987 saw the adoption of the Westerly bypass highway into the regional transportation plan as a high priority project and preliminary engineering is underway. ECONOMY Tigard's local economy in 1.987 proved as strung as any in the State of t" Oregon. Light industry- construction, like Avi.a Footwear's new international headquarters, and new commercial and office facilities, like Lincoln Center Center Tower and Tigard Towne Square, added over $50 "million in new assessed value Arid about 1800 new jobs. The Stash T'ea Company has moved its headquarters and operations 'into downtown Tigard and is milking a significant commitment to the community. The annexation of the Washington Square and Metzger areas added over, 2,000 new jobsand almost $200 million, in assessed value to the City's Tong--Suri financial base. While many residents commute from Tigard to work, the reverse is also true. Tigard has over 23,000 jobs within the community. Our rata of job- growth is among ,the strongest of any city in the State. A strong local economy provides opportunity to our citizens for jobs, convenient services arid helps keep City taxes among the State's lowest. CITY OPERATIONS AND FINANCE_ In 1987, we initiated a City Center ' Task Force and - planning effort to determine realistic courses of action for the improvement and redevelopment of our downtown area. We also initiated an effort to stimulate high quality development of the Tigard 'Triangle area (bordered by 1-5, Highway 99W, and Highway- 217). Both of these project areas will have very significant favorable <impact on .the Tigard of future years. Working on maintaining community livability, managing growth and economic development, and providing affordable'basic City services are what the City government itself is about. While growth and annexation complicate things, they can also. create opportunities and facilitate financial solutions that eventually' increase our community's quality of life. Tigard is now the State's 12th largest city by population, the 8th largest in assessed valuation, and ranks first in assessed value per capita. "Tigard has the best fiscal capacity of any city in the state. Making the must of this fiscal capacity means controlling our, operating budget costs, and planning strategically for expensive but needed capital improvements. We cannot ignore these. Our strong assessed value and continued future growth means that at relatively low rates, long-term bonds can be authorized for needed roads, sewer and storm drainage projects. Basic City services :an be maintained around current costs per- household while actually increasing service .levels and available programs City-wide. FUTURE So, while we look back at 1987 as a year, which expanded our, job base, assessed valuation and City population, it also was a year that built the best fiscal capability for- action of any city in the State. We will maintain base levels of city services through 1990 on the existing tax base as we promised voters. What we do now comes back to that sense of community involvement I spoke of earlier. We have the capacity to resolve our, roads construction and street maintenance needs, if we want to. We have the means to resolve sewer t problems, storm drainage and flooding, if we want to. There are challenges ahead for Tigard — transportation projects, the "Tigard Triangle" development, city center redevelopment, sewer and storm drainage improvements, completion of park development:, and continued basic City �. ..s services ----- but all of hese are within our• capabilities as a community. The long-term planning for needed projects is almost complete. Community review and consideration on a wide range of important: quality of life issues will occupy much of 1988. If we want to, we,have the capability to design the final major building blocks to shape Tigard's future. we have the means, thereby, to assure that Tigard remains the quality community we want it to be. One final but important note, It has been a rare privilege and honor for• me to serve as Tigard's Mayor in 1987 and I look forward to a vigorous and productive 1988 for our community. It has been a pleasure to work with the other members of the Tigard City Council ;- Council president Jerry Edwards, ' Councilors _ Carolyn Eadon, Valerie 'Johnson, and John Schwartz. Each contributed significantly to everything I' have discussed tonight and I, know they will serve with equal energy and dedication in 1988. My thanks also to our City Administrator, Bob Jean, and all of-'the men and women who work 'for•-the community. They do the day-to-•day work and planning that results in a high quality of service and a livable community. please accept my best wishes to each of you for a happy and successful year. cs/2487D EXECUTIVE SUMMARY ANNUAL PERFORMANCE AND SERVICE LEVEL PRIORITIES REPORT OVERVIEW 1987 was a year of unprecedented success for the City of Tigard. In presenting this year's Annual Performance and Service Leval Priorities Report through Fiscal Year 1986-87, we_ see., the results of planned growth and managed development, and we begin to see the long-term significance of 1987 to the entire community. Growth and -annexation, financial stability and organizational development are this year's major achievements, permanently setting in place a better future for Tigard for years to come. COMMUNITY GROWTH AND ANNEXATION Tigard remains one of the fastest growing cities in :the state. From 14,000 some residents in 1981 to over 25,000 currently, our- population growth h s been exceeded only. by real growth in assessed value from over $700 million in 1981 to almost $1.2 billion in 1987. Wherlassessed values grow faster than population,growth, City tax rates stay down and the cost , per household of any future projects are less expensive. The annexation in 1987 of Washington Square, Lincoln Center-, _Embassy Suites Hotel and the new Target department store will permanently keep City property tax rates 10 percent lower than they would have been without the South Metzger annexation. But annexations were only part, of the development story in 1987. Basic commercial, industrial and residential development hit all time highs in FY 1986-87, and ar•e continuing strong into FY 1987-88. While Washington Square, Target and others added $100 million in land and building assessed value, new commercial and industrial construction addedover $50 million to City assessed values. The South Metzger and Northeast'Metzger annexations brought in 2,500 new residents, but new housing in Tigard added almost 1,250 new residents just this year. The City's Comprehensive Plan, adopted five years ago, and the Urban Services studies completed in recent years, outline the pattern and mix of all ,this growth and development while assuring our ability to provide affordable City services and quality neighborhoods. Community involvement, affordable good information, ' flexible negotiations and affordable, quality city services were the keys to Tigard's achievements realized in 1987, but begun years ago. FINANCIAL STABILITY to make it ast five full In 1985, Tigard voters authorized a now Tax desietieorromiseity opossibles and the been closely ymonitored and ladjusted with years The City's 5-Year Financial Plan ma p annexations and growth. Refinancing of the Civic Center bond debt will save taxpayers, $237,463. Underspending by City staff below authorized budget limits and continued strong 'revenues from growth and annexation have allowed us to actually increase service levels while adding to the City's 5-Year Plan reserve. i 121411KIRRIM" MEMO te Cit y has healthy inacial position Because of the 5-Year Plan and tight financial managementthehstatey andaTigardatodayhasf then best fisc 1 capacCitiytof any the; best ratio of assessed value to population served City in Oregon. ORGANIZATION DEVELOPMENT Commitment to customer service, teamwork and job knowledge meant continued high productivity levels, even after adjusting ; Staff professi Cit budget and staff levels to serve new residents and businesses. onalism and productivity have allowed ystaff positions thnra =Tigard to serve our growing community wholdin paerenttcthoseecompar•atively low sta fatoCc'itizenlservedura ios, Departments have actually increased service levels while g ff gr-owth to serve Some bad news from growth and annexation is that, even atour oodtnews,z though,stis that he growth and uannexationr growing erevenues has seen us outgrow City Hall space sooner than planned. g can fully pay for the second floor City Hall expansion without tax dollars, while still providing promised services in annexed areas and strengthening the City's long-term financial position. Major departmental achievements for FY 1985-87, the result of a team effort of Council, department heads and staff are: o Library hour's increased, book budget greatly expanded; children's programs almost doubled; arid, volunteer hours increased. . . ficer gram; expanded 'o. Police emergency response. time is under five minutes;tincrease inr the unumber rce f of swornpolice officers on the watch/crime prevention program; and, bottom line, a re greater than growth rates. . . e ma5-Year Plan and bond productivity0 Community Services improved financial' management, like information programs; and, resustained le else of, community ratios in accounting; expanded public records an involvement. . . o of 725 building perand 515 land use planning permits; over development and lnil.l.ion in Community Development management 'capital improvements and other related projects; and, expanded public works operations to serve new dev annexed areas. . . 0 . Council and City Administrator developed a long-range Action Plan; progressed on many key Council goals and greatly expanded City intergovernment relations. . . FUTURE CHALLENGES ith a great year of accomplishments behind us, what lies ahead for 1988? So, w Information to the Bull ci benefits of joining the City will prove liveability ana Maintenance of neighborhood d ffd`hoistbley services is our primary missione comparative . Mountain and Walnut areas about their annexation important. Rapid underplanned growth outside the City will diminish neighborhood liveability both inside and outside City, limits. Staff training and development, regardless of City size, will be essential" to maintaining high •levels of productivity and low taxes. Community involvement and customer service will remain our primary focus in 1988. While we have quadrupled capital expenditures since the pre—Tax Base 1984 lows, stripping off marginal dollars from the operating budget simply is not enough to meet our Capital Improvement needs. Even without any more growth, Tigard, is vastly undercapitalized as far as the condition of City streets, sewers, storm drains and parks. Downtown land areas remain significantly below their market potentials, and obviously surrounding growth pressure is not sufficient alone to stimulate redevelopment. Major new funding sources for capital improvements are needed to sustain a liveable and economically sound community. Due to Tigard's strong fiscal capacity, capital improvements in streets, downtown redevelopment and parks can be achieved without high taxes, but not without positive action. CONCLUSION , Dog bites man. That's not news. Man bites dog, that's news. Tigard's growth and annexations are at record high. City productivity expand, unit costs down. Services high and taxes low. That's still not news for Tigard, but all of this and City finances are healthy? Tigard has best fiscal capacity of any city in the state? That's news. But the best news is that, as good as 1987 was for Tigard, it set the base for many years ahead. Neighborhood liveability and affordable City services are quality of life realities in Tigard. Thank,you for the opportunity to have beene a part- of this historically successful year. We can all look forward to great years ahead for the Tigard community. Rober W. Jean, I City Administrator January 11, 1988 I I� 'II i i © �O "So%u %on MEETING SCHEDULE — JANUARY 1988 ' LJ SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 NEW YEAR'S DAY City Offices Closed 3 4 5 6 5PM CITY CNTR7 B 9 PLAN TASK FORCE City Hall 7PM CIVIL INFR } HEARINGS OFCR --� Town Hall 7PM NPO 1,4,8 7PM NPO 8 0-- City Hall City Hall C� 10 11 12 # _13 14 15 16 7PM TRANS COM City Hall J 6:30PM STUDY SES 7PM LAND USE 7:30PM COUNCIL 7:OOPM LIB. BD HEARINGS OFCR City Hall BA Library Town Hall 17 18 7:30AM ECON 19 20 21 22 23 M.L.KING'S B'DAY DEV/Carrow's City Offices 7:OCPM UTIL&FRAN Closed Town Hall CR 7PM CIVIL INFR 7PM NPC 03 7:30PM PLAN COM HEARINGS OFCR City Hall Town Hall- Town Hall 6:30PM COUNCIL 7:30PM PARK BD NPO 5 & 6 7PM CITY CNTR TF II Cite Hall SA CD Conf. Rm. City Hall Town Hall Cont. . 24 25 26 27 28 29 301 6:30PM STUDY SES 7PM S. METZGER 7PM LAND USE 7:30PM COUNCIL CIP TASK FORCE HEARINGS OFCR Citi Hall BA City Hall Town Hall 31 Department Head Staff Meeting — 9:30 AM (City Hall) BA — City Council Business Agenda Every Wednesday — Municipal Court — 9 AM-12 PM (Town Hall & THCR) SA — City Council Study Agenda Every Thursday - Municipal Court 9 AM-12 PM & 1-5 PM (Town Hall & THCR) Every 2nd Tuesday of Month Attorney Trials — 9 AM (Town Hall & THCR) Every 4th Tuesday of Month Jury Trials — 9 AM (Town Hall & THCR) li cw/4736A/11A' j I CA�EWDA ITEM /1" 2 — VISITOR'S AGENDA DATE January 11, 1988 ted to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. NAME & ADDRESSTOPIC STAFF CONTACTED i CITY OF TIGARD, .OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: January 11, 1988 DATE SUBMITTED: December 30,_1987 ISSUE/AGENDA TITLE:, PREVIOUS ACTION: _ K2y,s to the Cid PREPARED BY: Donna Corbet DEF>T HEAD OK 7 _ CI fY AUM7N ()K REQUESTED 8Y Mayor and Counci l POLICY ISSUE served on a Board-o citizens Have s - < t s to .the are presented w I<eCity" p y Committee in recognition of their service, i T INFORMATION SUMMARY � i The following people are being recognized for their service on a Board or Committee: ' !: MartinNoll ortation Committee ' t Vittz Ramsdell N.P.O. #3 f Tom Sullivan Transportation Committee yy t ALTERNATIVES CONSIDERED f 1' ... __-______ _._..•_._ .__—._._.__ FISCAL IMPACT { c. f t SUGGESTED ACTION [ Presentation of "Keys" by Mayor. ({ _cn/2509D a CITY OF rIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: January 11 1987 DATE SU8M1. ED: December 29, 1987 ISSUE/AGENDA TITLE: Emuloy 2- of the PREVIOUS ACTION: None _ Year Award, Mayor'..s Customer Service - Award, Admin"- r PREPARED BY Mar•cha Hunt DEt7"f tiFlD OKREQUESTED BY:LICY ISSUE The City of Tigard recognizes its employees annually with special awards For outstanding performance in the areas of job knowledge, teamwork and customer service. INFORMATION SUMMARY k The following employees are recognized for the following, City of Tigard Employee of the Year Award t John Nerski City of Tigard Mayor's Customer Service Award Liz Newton City of Tigard Administrator's Teamwork Award Steve Rivett - ALTERNATIVES CONSIDLRED 3 t __... _._._._..._..._ .._._...�_..._..._.._.__. FISCAL IMPACT None. ~SUGGESTED ACTION Read names of each Employee of the Month winners, selected because of their job knowledge, teamwork and customer service skills. Ask them to stand and remain standing. Applause. Then present annual awards: Steve Rivett, Administrator's Teamwork Award Liz Newton, Mayor's Customer Service Award Present Employee of the Year Award, selected by all employees from among the winners. mh2478D xX UPDATE .x..x' UPDATE xx' ( EMPLOYEE OF THE YEAR BALLOTS! Candidates Job Knowledge Teamwor• Customer Service Januar Billie Rawlings Seer•etar•ial support- Willingness to fill Citizen and City coin-• for Comm. Dev. in where needed plaints and inquiries a Februury FebrHawes Librarian and WILI training and computer, implementa- Kar "WILI Expert" TGIF tion to public March ._.- _ Linda Parr, Transferring payroll Helping through Citizen and City con- system to computer computer• transition plaints and inquiries Apral Walt Zielinski Management of Fleet Interdepartmental Dedication and com- Management Program cooperation and scientiousness interaction M� Wayne Lawry Filling in as Acctg. Assisting with Citizen and City com- Supervisor• and Fin. budget information plaints and inquiries Dir. at same time June ! John Nerski Highest DLIII arrest Assisting officers Participation in pub-- as K9 team public demonstrations July Steve Rivett Streets Crew Chief City Picnicand Metzger annexation & "Pot Hole Spe- City Operations cialist Manager, August t3 Marcha Hunt Coordination and Special events co-. Citizen and City com-- completion of-'var- ordination and "other, plaints and iniluir•ies ious tasks/schedules dept. interaction September ,r) Neen Valenza Sewer billing and Helpfulness in ex- Citizen sewer billing purchasing stream-- plaining purchasing complaints and inquiries lining October t} Winona Harvey PW Records and PBO team and great Citizen and City com- clerical support at softball plaints and inquiries November. Laurie Wulf Personally searching Winning attitude Citizen and City com out illegal activities and team spirit plaints and inquiries December Liz Newton Cross-over know- Metzger annexations Answering planning and ledge—all areas of annexation questions planning for citizens mh2478D 3 J CITY OF TIGARD OREGON COUNCIL. AGENDA.ITEM SUMMARY AGENDA OF: January 11, 1987 DATE SUBMIT-FED December- 29, 1987 ISSUE/AGENDA TITLE EE 1�e Awards PREVIOUS ACTION: None and Recognition _ PREPARED BY: Marcha Hunt DE_PT HEAD OK CITY ADMIN 0 REQUESTED BY: Marcha Hunt'` POLICY ISSUE The City of Tigard recognizes its employees annually with awards for length of service to the City. INFORMATION SUMMARY The following persons are receiving gold key plaques and gold key tie Lacs for 15 years of service:, Dick deBrauwere, Chuck Martin and 'John Featherston (all from PoliceDepartment). The following person is receiving a gold key plaque for 10 years of service: John Galdspink (Police Department). The following person is receiving a framed key to the City For 5 years ,of service Donna Corbet (Community Services). ALTERNATIVES CONSIDERED FISCAL IMPACT None. .__....._�_ ._.... _...._..____SUGGES'TED ACTION Presentation of awards as follows: 5-Year --- Donna Corbet 10—Year --John Goldspink 15-Year -- hick deBrauwere, Chuck Martin, John Featherston mh2478p .x NMI 1 3 OFFICER JOHN NERSKI: -- EMPLOYEE--OF—THE--YEAR x �f Officer John Ner•ski is a four—year veteran of the Tigard Police , Department. At the time of his selection as empJoy ee--of-•-the--month, John was leading his shift in self—initiated activity, traffic ' tickets, field interrogation reports, warning tickets and DUII arrests. In fact, John has consistently led the entire department in removing intoxicated drivers from the streets of Tigard. During John's tenure, he had been a K--9 handler for three years. Working with his K-9 "partner-", "Officer-" Buck, John was responsible for numerous F arrests resulting from tracks with Burk. In January, 1987 alone, John and r Buck made five finds and arrests. John's successes in the K--9 program were the result of his dedication to training with Buck and the other members of the K--9 team. After Buck's incapacity to work the street beginning in August a of 1987, John still continued in the program to assist in training a new K•--9 team. John and Buck have been involved in numerous K-9' demonstrations including: the first annual City of Tigard Fourth of July celebration; the City of Tigard "City Fair and, perhaps most importantly, numerous demonstrations at local schools. As you may know, our K--9's are trained as �u police dugs, riot attack dogs. When not actively working, the dogs are essentially docile petsiterally hundreds of children have had the opportunity to scratch the ears of a real police dog. John's involvement in these demonstrations has created for the City of Tigard and the Police ' Department, an invaluable amount of good will with4the community, Since Buck's retirement, John has returned to the streets as a patrol officer. Ne continues to be an active team worker, and a police officer who always does more than is expected of him. cs/2619D L/ CITY OF TIGARD, OREGON COUNCIL AgE: !DA 'ITEM SUMMARY AGENDA OF: January 11, 1988 DATE SUBMITTED: Januar•y_4, 1988 ISSUE/AGENDA TITLE: Administer PREVIOUS ACTION: Oath'of Office " o PoliceOfficer - PREPARED BY David C. Lehr DEPTHEAD CITY' ADMIN 01< � REQUESTED BY: David C. Lehr POLICY ISSUE INFORMATION SUMMARY On January 4, 1988, Mr. Michael Knutson joined the department as a Police Officer-, This was a budgeted position. Officer Knutson is a life—long resident of the City of Tigard. He graduated from "figard High' School in June, 1980. He has attended Clackamas Community College. He has a BS degree in Anthropology from Portland State University and is currently enrolled in an administration of justice program at Portland State, Mike has been most recently employed by Kldpfensteins at Washington Square. He has experience in security work and brings those skills to the department. ALTERNATIVES CONSl.p. C NIA FISCAL IMPACT NIA SUGGESTED ACTION Mayor to administer Oath of Office. cs/2544D ' i i OATH OF OFFICE State of Oregon ) City of Tigard ) 1Michael Earl Knutson, do solemnly swear that I will Uphold arid supportort the i Constitution and laws of, the United StatesofAmerica and the State of Oregon � and the Charier and ordinances of the City of 'Tigard. I will. faithfully, honestly and impartially discharge the duties of the office of Police Officer � during my continuance therein to the best of my ability, .so help me God, � a I further, affirm that I am not now, nor have I ever, been at any time, a member, of any organization advocating the uverthrow of the United States Government. t PENCE R 11111a MEMORANDUM CITY OF TIGARD OREGON TO: Honorable Mayor and City Council January 4, 1988 FROM: Loreen Milson, City Recorder•,il SUBJECT: 1/1.1/88 Council_Agenda J'' Agenda Item #5: The Mayor will present his State of the City Report at the meeting. Copies will be available at that time. Agenda Item #5: Enclosed in the packet is a copyof the Annual' Performance Report without the State of tho City Report or the Administrator's Executive Summary. These two portions will be presented Monday evening. 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Iasi H 4 (a •Ci -c 41 c 0 C ° O L LN .•L.a a rca U iZ O F -C N L L Z S VIII O C m � U W I H. S-L -U d F- UaI- •H rd - > aaCAOtoH 0E: V � Oa F-H rd ..r U dw N d c4- Z F. � ' p m 04 0w U >-0 r6 'a Hw C'.L- LU- Lw d d L4 C F6 � U CL Q O 0.0- -0 L O N rd r r H � H cd P4 PLI H 'r4 H r4H g4 aH W H H Hco 'i a W 1, pa o w M MEMORANDUM CITY OF TIGARD, OREGON TO: City Administrator December 30, 1987 FROM: Chief of'Police" SUBJECT: FY 87/88 Service Level Priorities Service Level Functions Positions F.T.E. IV (Full Service) Provides for all police service Sworn (1:600) 42 priorities and complete range of Civilian (1:2000) 13 crime prevention and community Totals (1:450) 55 education programs. Total Staffing Requirements: 1:450 III (Basic) Provides for all police service Sworn (1:700) 36 priorities and a limited range Civilian (1:2200) 11 of crime prevention and community Totals (1:525) 47 _ education programs. Total Staffing Requirements 1:525 II (Limited) Provides for all police service Sworn (1:800) 31 priorities, except priority III Civilian (1:2500) _ 10 traffic and discretionary 'totals (1:600) 41' services and limited staff support to the Crime Watch and community education programs Total Staffing Requirements: 1:600 I (Core) Provides for all police service Sworn (1:900) 28 priorities, except priority III Civilian (1:2800) 9 traffic and discretionary Totals (1:675) 37 services. Requires strict management of high priority calls and stacking low priority calls. Limitedstaffsupport to the Crime Watch program. Total Staffing Requirements: 1:675 NOTE: See attached police service priorities as per City Resolution 82-74 adopting a police mission and goal statements and priorities. i POLICE I ,E I DATA BASE STUDY RE: Staffing Needs Ratios for the Following Levels Sworn Personnel: Level FTE Ratio IV (Full Service) 42 1:600 III (Basic) 36 1:700 E II (Limited) 31 1:800 I (Core) 28 1:900 Civilian Personnel: IV (Full 'Service) 13 1:2000 III (Basic) 11 1:2200 II (Limited) 10 1:2500 I (Core) 9 1:2800 Total Police Department Staffing Requirements: IV (Full Service) 56 1:450 III ;(Basic) 48 1:525 II (Limited) 42 1:600 I_(Core) 37 1:675 Population Used: 25,000 FY 87/88 POLICE EXHIBIT_"A" CALLS FOR SERVICE MANAGEMENT RESPONSE PRIORITIES CRIMINAL PRIORITY TRAFFIC PRIORITY DISCRETIONARY PRIORITY Priority (#1) Priority (#1) Priority (#1� All Violent Crimes Life Threatening Potential for violence or injury in Progress o Accident.Injury/ o Alarms (Fire or Police) o Homicide Fatal o Disturbances o Robbery o Hit & Run:Injury o Family Fights o Rape o D.U,I.I. o Prowlers o Assault o Reckless o Suicides or attempts o Burglary o Extreme Hazards o Fires (occupied bldg) o Elude o Warrants Felony o Arson o Unwanted Persons o Wire down (Power) o Assist Agency (Criminal) o Hazards (injury threatening) Priority (#2) Priority (#2) Priority (#2) Non-violent Crimes Hazards to Public Non-violent, in progress Safety o Assist Agency (non-criminal) o Burglary o Non-injury o Dog Bites; (unoccupied bldg) accidents on a o Civil Matters o Theft public street o Check Buildings o Forgery o Directed Traffic o Hazards o Fraud Enforcement o Narcotics information o Vice/Narcotics o Random Traffic o Hazards (no immediate threat) _ o Directed Crime Enforcement o Subpoena/Summons Service Patrol o Persons: Drunk/sick/confused o Juvenile Problems o Check occupant Priority_(03) Priority _(#¢3? Priority #33 o Reported crimes of General Traffic General all index crimes o Traffic Nuisance o Traffic Problem which and cold_ o Parking o Wire Dorn (non-pow,ir) _ o Abandoned Vehicles --o Found Property o Non-injury accidents o Lost Property with damage under o Prowl Checks $400.00 value o Animal Problem o Assist Citizens o Deliver Messages o Noise Abatement o Private request for. towing auto r, o Vacation Checks o Unlisted' Sitciations o Non-Injury accidents on - '< private property (civil chatter) N SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 SECTION: Personnel SERVICE FTE LEVELS FUNCTIONS POSITION I BENEFITS ADMINISTRATION Personnel Manager 1 CORE a Handouts for training & education; Executive Secretary 5 No benefits orientation o Referral to carriers to answer questions to investigate & resolve problems o Routine renewal of plans as needed review of options COMPENSATION MANAGEMENT o Salary survey every 5 years o No assistance to other employees and jurisdictions o Maintain City's salary schedule LABOR RELATIONS o'Contract labor negotiations & grievance administration with outside consultant o Supervisory_assistance as needed POLICY DEVELOPMENT & ADMINISTRATION o Compliance with state & federal laws o Required policy review implementation EMPLOYEE TRAINING & DEVELOPMENT o No organized training & development RECRUITMENT & SELECTION o'As needed recruit for open positions o General job posting o'State required recruitment only i f n SERVICE LEVEL PRIORITIES/CUT BnCK OPTIONS FY 1987-88 SECTION: Personnel SERVICE LEVELS FUNCTIONS POSITION FTE II BENEFITS ADMINISTRATION Personnel Manager 1 LIMITED o-Limited training, education, Executive Secretary .5 benefits orientation o-Referral to carriers to answer questions & investigate problems o Limited exploration of benefit alternatives o Limited review, renewal of plans COMPENSATION MANAGEMENT o Limited salary surveys o Limited assistance to other employees & jurisdictions o Maintain City's salary schedule LABOR RELATIONS o Contract labor negotiations with outside consultant o Minimalresearch &analysis for negotiations o Limited`contract grievance administration o Some investigation & internal resolution for grievances o Supervisory assistance as needed POLICY DEVELOPMENT & ADMINISTRATION o Delayed compliance with state & federal laws: required policy review only; delayed implementation of policy changes EMPLOYEE TRAINING & DEVELOPM1ENT o Limited training RECRUITMENT & SELECTION o As needed - recruit for open positions o General job posting o Limited recruitment ME SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 SECTION: Personnel SERVICE LEVELS FUNCTIONS POSITION FTE IIT BENEFITS ADMINISTRATION Personnel Manager 1 BASIC o Group,training, education, & Executive Secretary 5 benefits orientation; assistance answering questions o Personal representation and contact with carriers to investigate & resolve problems o General exploration of benefit -'alternatives' o Annual review & renewal of plans COMPENSATION MANAGEMENT o Salary;surveys as needed o Provide assistance to other employees &-jurisdictions o Maintain City's salary schedule LABOR RELATIONS o General analysis &'research preparation for negotiations o Negotiate labor contracts; coordinate implementation of contractual changes o Grievance investigation & review o Some supervisory training POLICY DEVELOPMENT & ADMINISTRATION o'Compliance with state & federal laws o As needed policy review o As needed implementation of policy changes o Limited employee & supervisory training EMPLOYEE TRAINING & DEVELOPMENT o As needed training in contract administration; annual training in one or two major topic areas RECRUITMENT & SELECTION o As needed - recruitment for open positions; analysis of work needs & customized job posting o Arrange for & administer selection process o General recruitment o Limited use of assessment centers & outside consultants in SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 SECTION; Personnel SERVICE LEVELS FUNCTIONS POSITION FTE IV BENEFITS ADMINISTRATION Personnel Manager 1 AVERAGE 'o One-on—one and 'group training, Personnel Assistant 1 education, &'benefits orientation o Immediate assistance answering questions o Personal representation &contact with carriers to investigate & resolve problems o In-depth exploration of benefit alternatives o Annual review & renewal of plans COMPENSATION MANAGEMENT o' Annual salary surveys; in—depth compensation studies with recommended changes o Provide assistance to other employees & jurisdictions o Maintain City's salary schedule o`Distribute-information to other jurisdictions LABOR RELATIONS o In-depth analysis & research preparation for negotiations b Negotiate labor contracts o Coordinate implementation of contractual changes o Ongoing contract maintenance o'Grievance investigation & resolution o In-depth supervisory training POLICY DEVELOPMENT & ADMINISTRATION o Timely Compliance with state & federal laws o In—depth policy review with recommended changes o Implementation of changes o in--depth employee & supervisory training EMPLOYEE TRAINING & DEVELOPMENT o Semi—annual training in contract administration & implementation o Quarterly training in sick leave administration, performance reviews, discipline & other training areas o Research in employee training & development trends RECRUITMENT & SELECTION o As needed recruit for open positions o in-depth analysis of work needs and customized job posting o Arrange for & administer selection process o In--depth recruitment o Use of Assessment Centers & outside consultants is Ji. SERVICE LEVEL PRIORITIES/CUT.BACK OPTIONS' FY 1987-88 SECTION: Finance SERVICE LEVELS FUNCTIONS POSITION FTE I PAYROLL/PAYROLL &_BENEFITS CORE o Semimonthly o Basic Requirements ACCOUNTS PAYABLE/FIXED ASSETS o Monthly o Annual Analysis GENERAL LEDGER o Updated monthly JOURNAL ENTRIES/FINANCIAL REPORTS/ UTILITY BILLING/UTILITY COLLECTION EFFORT o Monthly o Monthly o Quarterly o None BANCROFT ASSESSMENTS/INVESTMENTS FIND CASHMANAGEMENT o-Semiannual - manual o LGIP basic return CUSTOMER SERVICE/BANKING AND RECONCILIATION/AUDIT PREPARATION o By appointment o Semiannual o None BOND SALES/INTERIM'FINANCING OF PROJECTS/ PROJECT COST ACCOUNTING o As needed with consultant o As needed with consultant o None BANCROFT FORECLOSURES/BUDGET o Biannually o State required REVENUE MANAGEMENT o None 5 YEAR PLAN MAINTENANCE/U_TILITY AND FRANCHISE COMM117EE/COMPUTER MASTER PLAN MAINTENANCE o None o None o None PURCHASING o Decentralized Mimi SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987.-88 _ SECTION: Finance SERVICE FTE LEVELS FUNCTIONS POSITION II PAYROLL/PAYROLL & BENEFITS LIMITED o Semimonthly o Basic Requirements ACCOUNTS PAYABLE/FIXED ASSETS o Semimonthly o Semiannual analysis GENERAL LEDGER o Updated monthly with limited analysis JOURNAL ENTRIES/FINANCIAL REPORTS/ UTILITY BILLING/UTILITY COLLECTION EFFORT o Monthly o Monthly o Monthly limited analysis o_Limited BANCROFTASSESSMENTS/INVESTFIENTS AND CASH..MANAGEMENT o Semiannual manual o Standard Inv Moderate return CUD RECONCILIATZtfNIAUDIT PREPARATION o;Call back same day o Quartc*r•ly o Some audit schedules BOND SALES/INTERIM FINANCING OF PROJECTS/ PROJECT COST ACCOUNTING o As needed with consultant o As needed with consultant o Some audit schedules BANCROFT FORECLOSURES/BUDGET o Annually o State required REVENUE MANAGEMENT o Prepared revenue manual 5 YEAR PLANHAINTENANCE/UTILITY AND FRANCHISE__C"ITTEUCOMPUTER MASTER PLAN MAINTENANCE o Annually o Basic support - Response Mode o Annual review ; P!lRCHASIflG o Centralized basic purchasing order and requisitions 210 SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 SECTION: Finance SERVICE; POSITIONFTE LEVELS FUNCTIONS III PAYROLL/PAYROLL S BENEFITS BASIC o Biweekly o Basic Requirements with limited analysis' ACCOUNTS PAYABLE/FIXED ASSETS •'Weekly with limited analysis o Monthly analysis GENERAL LEDGER o Updated weekly with consist analysis, JOURNAL ENTRIES/FINANCIAL REPORTS/` UTILITY-BILLING/UTILITY-COLLECTION EFFORT o Weekly o Weekly o Monthly constant analysis o Delinquent categories with regular contact BANCROFT ASSESSMENTS/INVESTMENTS AND CASH MANAGEMENT o Semiannual automated o Adherence to investment policy, good return CUSTOMER SERVICE/BANKING AND RECONCILIATION AUDIT PREPARATION o On demand - immediate o Monthly' o Basic schedules and adjusting journal entries BONANCING OF PROJECTS/ PROJECT COST-ACCOUNTING o As needed o As needed o Semiautomated system BANCROFT FORECLOSURES/BUDGET o Semiannual review o Semiautomated with some analysis REVENUE MANAGEMENT o COLA analysis of fees on selected fees and charges 5 YEAR PLAN MAINTENANCE/UTILITY AND FRANCHISE C9ITTEE/COMPUTER MASTER PLAN MAINTENANCE o Quarterly o Active support o Semiannual review PURCHASING u Centralized - active purchase assistance SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 SECTION: Finance SERVICE LEVELS FUNCTIONS POSITION FTE IV PAYROLL/PAYROLL& BENEFITS AVERAGE o Biweekly o'Basic requirements with consistent analysis ACCOUNTS PAYABLE/FIXED ASSETS o Weekly with consistent analysis o Monthly analysis including controlled equipment and tools GENERAL LEDGER o Updated daily with full analysis JOURNAL ENTRIES/FINANCIAL REPORTS/ UTILITYBILLING/UTILITY COLLECTION EFFORT o Daily o Weekly' o Monthly full:analysis o Aggressive collection BANC;ROFT ASSESSMENTS/INVESTMENTS AND CASH MANAGEMENT o Quarterly — fully automated o Active investment strategy maximized return CUSTOMER SERVICE/BANKING AND RECONCILIATION/AUDIT PREPARATION o On demand — "invite 'inquiry o Monthly o Close books preparation of CAFR BOND SALES/INTERIM FINANCING OF PROJEC'T'S/ PROJECT COST ACCOUNTING o Anticipate/plan o Anticipate/plan o Automated system month reporting BANCROFT FORECLOSURES/BUDGET o Quarterly review o Automated with full analysis REVENUE MANAGEMENT o Aggressive cost recovery through constant update of fees and charges 5 YEAR PLAN MAINTENANCENTILITY AND FRANCHISE COMMITTEE/COMPUTER MASTER PLAN MAINTENANCE o Currently o Active — plan/anticipate o Quarterly review/evaluation modification PURCHASING o Purchasing Agent t mom Q LnSERVICE PRIORITIES/CUTBACK OPTIONS FY 1987/88 - City Recorder's Office (1:2.3) °. SERVICE POSITION FTE LEVELS FUNCTIONS I CORE CITY COUNCIL SUPPORT City Recorder 1 - SERVICE Council Meeting Preparation Deputy Recorder 1 0 Legal notices prepared as prescribed by state & local law. o Agendas Tentative ;agendas - updated monthly - Individue meeting agendas •- Friday before "packet Monday" (1 week prior to meeting). o Packets Distributed on "packet Monday." Council Meeting Follow-Up o Meeting synopsis=- distributed Noon following day o Action notification/followup within 10 days of meeting. o Minute Preparation - created within three weeks of meeting; no indexing of record. RECORDS o Out-of-house codification; basic Ordinance review g o Contracts, agreements, easements, etc. filed within three weeks of receipt. 'a o Record documents monthly o Research - requests filed within l week o Archives to be kept in accordance with State archivist's guidelines; annual transfer of"files to archives. ELECTIONS o 'Keep current with State Election Laws and County policies o Assist candidates and citizens with filing and reporting requirements - check only upon complaint o Supervise all areas of City elections as required by law o Review and/or create ballot measures as required ; ANNEXATIONS o Annexation Coordination - in-house and Out-of-house - respond to inquiries as requested o Annexation Follow-Up process immediately when Final Order is received from BRC, paperwork completed four weeks after receipt of census information. o Coordinationof implementation - educate staff and citizens as to timing andservicesprovided DIVISION MANAGEMENT o "'City Recorder responsible for coordination and management of following Sections: _" Word Processing/Office Services, Records, Municipal Court, & City Recorder/Deputy Recorder COMMUNITY INVOLVEMENT o Community Information — Customer service response to citizen inquiry in 48 hours o Boardsmanship Workshops - 2 x/year; update manual 1 x/year OTHER ASSIGNMENTS o Street`& utility vacations — 2 x/year o Civic Center Keys — maintenance of keys & issuance of same o Special Reports as time allows o Meeting Calendars City meetings/room usage available by first day of each month o Business hours: 9-5, Mon. Fri, (Recorder's office closed 12-1 PM) o Process OLCC applications within 1 week o ; Monitor Ethics Committee filings as required o Process land use appeals as filed o -local and state law interpretation/research as requested o` Custodian of the° City -Charter -' updatesas required s, f t .1. tf1:... SERVICE LEVEL PRIORITIES/CUTBACK OPTIONS FY 1987/88 - City Recorder's Office (1.2.3) SERVICE POSITION FTE LEVELS FUNCTIONS City Recorder 1 II Deputy Recorder 1 LIMITED CITY COUNCIL SUPPORT Office Aide 1 SERVICE Council Meeting Preparation' - o _ Legal notices prepared as prescribed by state & local 'law o Agendas: Tentative agendas - updated monthly Individual meeting agendas - Friday before "packet Monday" (1 week prior to meeting) o Packets -Distributed on "packet Monday" Council Meeting Follow-Up o Meeting synopsis - distributed 10 AM next day o Action notification/followup - within 8 daysof meeting. o Minute Preparation - created within two weeks of meeting; limited indexing of record RECORDS_ o Out-of-house codification; basic Ordinance review for intent and with existing code U Contracts, agreements, easements, etc. filed within two weeks of receipt o Record documents weekly o Research - requests filed within 3 days ,o Archives to be kept in accordance with State archivist's guidelines; semi-annual transfer of files to archives ELECTIONS o Keep current with State Election Laws and County policies o Assist candidates and citizens with filing and reporting requirements - check periodically o Supervise all areas of City elections as required by law o Review and/or create ballot measures as required with fleshe test ANNEXATIONS o Annexation Coordination - in-house and Out-of-house �- respond to inquiries and limited solicitation o Annexation Follow-Up process immediately when Final Order is received from BRC (request- & followup to receive Final Order within 1 week of action by BRC), paperwork completed two weeks after receipt of census information. o Coordination of implementation educate staff- and citizens as to timing and services ;rovided i ON Ln DIVISION MANAGEMENT - o City , Recorder responsible for coordination and management of following Sections: Word Processing/Office Services, Records, Municipal Court,-;&` City Recorder/Deputy Recorder COMMUNITY INVOLVEMENT o 'Community. Information - Customer service response " to citizen inquiry in 24 hours o -Boardsmanship Workshops - 2 x/year; update manual 1 x/year OTHER ASSIGk"ENTS o °'Street & utility vacations - n x/year o .Civic Center Keys - maintenance of keys & issuance of same o Special Reports - as time allows o Meeting Calendars - City meetings/room usage available by first day of each month oBusiness hours: ' 9-5, Mon. Fri. (Recorder's office closed 12-1 PM) o Process OLCC applications within 1 week o" Monitor Ethics Committee filings as required o Process land use appeals as filed o Local' and -state :law interpretation/research as requested - limited research on changes as they,occur at state level o -Custodian of the City Charter - updates as required Ln SERVICE LEVEL PRIORITIES/CUTBACK OPTIONS FY 1987/88 City Recorder's Office (1.2.3) T SERVICE LEVELS FUNCTIONS POSITION FTE III City Recorder 1 BASIC CITY COUNCIL SUPPORT Deputy Recorder -1 SERVICE Council Meeting Preparation - Office Asst. I 1 o Legal notices prepared as prescribed by state & local law o Agendas: Tentative agendas - updated semi-monthly Individual :meeting, agendas Friday before" "packet Monday" (1 week 'prior to meeting) o Packets - Distributed on "packet Monday" Council Meeting Follow-Up o Meeting synopsis'- distributed 9 AM next day o Action notification/followup within 5 days of meeting. o Minute Preparation - created within one week of meeting limited :indexing of record - detailed indexing of minutes RECORDS o Out-of-house codification; basic Ordinance review for intent, with existing code, & state law o Contracts, agreements, easements, ` etc. filed within five days of receipt o Record documents weekly o_ Research - requests filed within 2 days o Archives to be kept in accordance with State archivist's guidelines; semi-annual transfer of files to archives ELECTIONS o Keep current with State Election Laws and County policies o Assist candidates and citizens with filing and reporting requirements - check regularly through election process o Supervise all areas of City elections as required by law o Review and/or create ballot measures as required with fleshe test ANNEXATIONS o Annexation Coordination - in-house and out-of-house - respond to inquiries and additional solicitation o Annexation Follow-Up - process immediately when Final Order is received from BRC (request & followup to receive Final Order day after action by BRC), paperwork completed 10 days after receipt of census information. o Coordination, of implementation educate staff and citizens as to timing and services provided Ln tn DIVISION MANAGEMENT o City Recorder responsible for coordination and management of following Sections: Word Processing/Office Services, Records, Municipal Court, & City Recorder/Deputy Recorder COffluNITY INVOLVEMENT o Community Information - Customer service response to citizen inquiry in 24 hours o 'Boardsmanship Workshops - 2 x/year; update manual 2 x/Year OTHER ASSIGNMENTS o : Street & utility vacations - 6 x/year o Civic Center Keys maintenance of keys & issuance of same oSpecial Reports —.as time allows o 'Meeting Calendars` — City meetings/room usage available by first day of each month o Business hours: 9-5, Mon. - Fri. _(Recorder's office open during lunch) o Process OLCC applications within 2 days o' Monitor Ethics'Committee filings as required o ' Process land use appeals as filed o Local and state law interpretation/research as requested — limited research on 'changes as they occur at state level o Custodian of the City Charter- — updates as required recommend needed modification lln SERVICE LEVEL PRIORITIES/CUTBACK-OPTIONS FY 1987/88 = City Recorder's office (1.2.3) SERVICE LEVELS FUNCTIONS POSITION FTE IV City Recorder 1 AVERAGE CITY'COUNCIL SUPPORT Deputy Recorder ' 1 SERVICE Council`Meeting Preparation — Office Asst. I 1 o Legal notices prepared as Office Aide .5 prescribed ,by state & .ocal law o Agendas: Tentativeagendas updated weekly Individual meeting agendas Friday before "packet Monday" (l week prior to meeting) o Packets — Distributed on "packet`Monday" Council Meeting Follow—Up, o: Meeting synopsis — distributed 9 AM next day o Action notification/followup — within 2 days of meeting. o Minute Preparation — created within two days of meeting; complete indexing of record RECORDS o In-house codification; total Ordinance review o Contracts, agreements; easements, etc. filed within two days of receipt o Record documents weekly o Rasearch requests filed within 4 8 hours o Archives to be kept in accordance with State archivist's guidelines;' semi-annual transfer of files to archives ELECTIONS o Keep current with State Election Laws and County policies o Assist candidates and citizens with filing and reporting requirements — check regularly through election process o Supervise all areas of City elections as required by law o Review and/or create ballot measures as required with fleshe test o Work with Sec. of State office to develop clearer election laws/procedures ANNEXATIONS i o- Annexation Coordination — in--house and f out—of—house — respond to inquiries and I additional solicitation o Annexation Follow-Up — process immediately when Final Order is r•ecei.ved from BRC (request & ! followup to receive Final Order day after action by BRC), paperwork completed 5 days after receipt 4 of census information, ! o Coordination of implementation — educate staff and citizens as to timing and services provided {j 4 1 ill 1! malli inns= DIVISION MANAGEMENT o City Recorder responsible for coordination and management of following Sections: Word Processing/Office Services, Records, . Municipal } Court, & City Recorder/Deputy Recorder COMMUNITY INVOLVEMENT o CommunityInformation - Customer service response to citizen inquiry same day; o Boardsmanship Workshops - 2 x/year generally; 1 x/year with each Board individually; update manual 2 x/year OTHER`ASSIGNMENTS o Street& utility vacations,- 6 x/year o Civic Center' Keys maintenance of ' keys & issuance of same o Special Reports - as time allows ; o Meeting` Calendars - City 'meetings/room usage z available by first day„of each month o Business hours: 9-5, Mona - Fri. (Recorder's office open during lunch) o Process OLCC;applications within 2 days o Monitor'Ethics Committee filings on-doing o Process land use appeals as filed o Local and state law interpretation/research as requested detailed research/reports on state legislative changes o Custodian of the City Charter - updates as required - recommend needed modification t : IN in h r 00 Ln SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS T FY `1987-88 �ee SECTION: Office Services F SERVICE LEVELS FUNCTIONS POSITION FTE I OFFICE SERVICES CORE o_ Sort Mail - 1x per day Office Srv. Mgr. 1 o Post Mail - lx per day OA III/WP Lead Op. 1 o In-house Mail Distribution - OA II/WP .5 Place in departmental mail slots OA I/Switchboard 1 o Office Supply Inventory/Ordering - OA I/Message Center 1 1x per month > Office Aides 1.5 o Office Supply Distribution - None o Council Packet Copying 1 day turnaround; no time to check for errors in copying o Office 'Aide Special Projects - lx per day for errands; copy projects o'Court Bailiff- - Not available o Provide Clerical Relief Support to departments to compensate during staff absences and backlog - Not available COMMUNITY INVOLVEMENT o Office' Hours - 8-5 o'Switchboard - 9-12;& 1-5 ` o Phones Answered - Promptly o Message Center/Back-up,Switchboard - Peak hours o Room Reservation- Forward to CR o' Room Calendar —Post on conference room doors; 3 months posted at a time WORD PROCESSING o System Reinitialization - As time permits o Archiving -When system reaches on-line storage capacity o Proofreading Spelling verification o Transcription of Lengthy Tapes - A-5 day turnaround o Document Preparation 3 day turnaround a Centralized Dictation - Not available; clerical staff transcribes within their sections o Desktop Publishing Not available SECTION MANAGEMENT o Section Management o Council Monthly Reports o DOI Update lx per year; create new DOI's as time allows o Section Standards Norio o Performance :Indicator's - Minimal A&ARM o familiarization of all job tasks Through job descriptions only o Special Reports — As time allows 4 for turnaround o Training: Phones - Basic Citywide I WP Operations — Out-of—house for operators and other clerical I staff Dictation — Not available Copy Machine - Basic Citywide o Equipment Management/Maintenance - As needed o Process Printing Requests For CS department only o-Research new office equipment — Limited o Associated Wang Users Participation As time allows islis I i i r f is E i 4 E J t� f C' ® AMM o` a SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987--88 SECTION, Office Services SERVICE LEVELS FUNCTIONS POSITION FTE II OFFICE SERVICES LIMITED o'Sort Mail - ix per day Office Srv. Mgr. o Post Mail -`ix per day OA III/WP Lead Op. 1 o In-house Mail Distribution - OA III/WP Proofreader i ix per day to clerical staff OA 'II/WP 1 •`Office Supply Inventory/Ordering,- OA I/Switchboard 1 1.x per month OA I/Message Censer 1 o<office' Supply 'Distribution None office Aides 2 o Council Packet Copying 1 day turnaround; minimal scanning for errors in 'copying o office Aide Special Projects - ix per day for errands; copy projects and other projects as time allows o Court Bailiff - When workload allows o Provide Clerical Relief Support to departments to compensate during staff absences and backlog = Not available C"UNITY INVOLVEMENT o,Off-ice Hours - 8-5 o Switchboard 9-5 o Phones Answered - Promptly o Message Center/Back-up Switchboard - 8-5 with Call Forwarding o Room Reservation Assist CR o Room Calendar - Post on conference room doors by the 15th of each month WORD PROCESSING o System Reinitialization - As needed o Archiving - At least lx per month; when time permits o Proofreading - Spelling verification and scanning for format errors o Transcription of Lengthy Tapes 3 day turnaround o Document Preparation - 2 day turnaround o Centralized Dictation - Not available; clerical staff transcribes within their sections o Desktop Publishing - Not available SECTION MANAGEMENT o Section Management o Council Monthly Reports o DOI Update 2x per year o Section Standards Not available ( o Performance Indicators_•- Minimal o Familiarization of all job tasks - Through job descriptions only o Special Reports - Per request with lead time; limited o Training: Phones -- Basic citywide WP Operations - Basic in-house foroperatorsand other clerical staff; more in-depth; training for operators through Wang Dictation Not available Copy Machine - Basic Citywide o Equipment Management/Maintenance - As reported by staff o Process Printing Requests - as Requested by staff o Research new office equipment - Limited o AssociatedWang Users Participation - Limited ,r i N SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 SECTION: Office Services SERVICE LEVELS FUNCTIONS POSITION FSE ffpp III OFFICE SERVICES ' BASIC o Sort Mail — Lx per day Office Srv.;Mgr. 1 SERVICE o Post Mail — 1x per day OA III/WP Lead Op. 1 o In-house Mail Distribution — OA III/WP Proofreader i Ix per day to clerical staff OA II/WP 1 o Office Supply Inventory/Ordering— OA I/Switchboard 2x per month with specific OA I/Message Center 1 tracking of 'supplies used OA I/Supplies/Mail 1 o Office Supply Distribution lx Office Aides 2 per day o Council Packet Copying — I day turnaround; limitedexamination' for errors in copying o Office Aide Special Projects — Errands and projects per staff request o Court Bailiff - As time allows o Provide Clerical Relief Support to departments to compensate during` -staff absences and backlog — as time allows COMMUNITY INVOLVEMENT o Office Hours 8-5 o Switchboard — 9-5 o Phones Answered — 4th ring o Message, Center/Back-up Switchboard — : 8-5 with Call Forwarding o Room Reservation Assist CR o Room Calendar - Post on conference room doors by the 15th of each month; process daytime requests prior to 15th WORD PROCESSING o System Reinitialization - lx every 2 months o Archiving - Weekly o Proofreading - All aspects; content/ punctuation o Transcription of Lengthy Tapes - 2 day turnaround o Document Preparation 1 day turnaround o`Centralized Dictation — Dictation processed primarily in WP with back—up from other clerical staff ; o`Desktop Publishing — None SECTION FIANAGEMENT o Section Management o Council Monthly Reports o DOI - Update 3x per year F o Section Standards - Devise and implement o Performance indicators Cn 0 o Familiarization of all job tasks o Special Reports Per request o Training: Phones — Active Citywide WP. Operations —'Advanced for WP operators; basic for other' clerical support Dictation — Limited Citywide Copy Machine — Limited Citywide o Equipment Management/Maintenance - Ongoing; regularly scheduled o Process Printing Requests for all departments — As requested by staff o Research new office;equipment Per staff'request o Associated Wang Users Participation— Active w 1111i mom, I F �q . i w SERVICE LEVEL PRIORITIES/CUT' BACK OPTIONS FY 1987-88 SECTION: Office Services SERVICE LEVELS FUNCTIONS POSITION FIE ` IV OFFICE SERVICES AVERAGE o' Sort Mail 2x per day Office Srv. Mgr. 1 o Post Mail lx per day OA III/WP Lead Op. 1 o In-house Mail Distribution - OA III/WP Proofreader 1 2x per day to clerical staff OA,II/WP 1 o Office Supply Inventory/Ordering - OA I/Switchboard 1 2x per month with specific OA I/Message Center 1 tracking of supplies used OA I/Supplies/Mail 1 o Office Supply Distribution - 2x Office Aides 3 per_day o Council Packet Copying - 1 day turnaround examine for errors in copying_ o Office Aide Special Projects Errands and projects per- staff request o;Cour•t Bailiff - As requested o Provide Clerical Relief Support to departments to compensate during staff absences and backlog - as requested: COMMUNITY INVOLVEMENT o' office Hours - 8-5 o Switchboard - 8-5- o Phones Answered 3rd ring o Message Center/Back-up Switchboard - 8-5 o Room Reservation Assist CR o Room Calendar Post on conference room doors by the 15th of each month; process daytime requests prior to 15th WORD PROCESSING 0 System Reinitialization - lx every 2 months o Archiving - Weekly o Proofreading - All aspects; content/ punctuation o Transcriptior of Lengthy Tapes - 2 day turnaround o Document Preparation - 1 day turnaround o Centralized Dictation - Performed by WP staff o Desktop Publishing SECTION MANAGEMENT o Section Management o Council Month1y Reports o DOI - Update li%. per year o Sectior Standards - Monitor and revise on a regular basis o Performance Indicators ,y t 3 Ln 10 o Familiarization of all job tasks in order to fill-in during absences o Special Reports — Per request o Training: Phones - Active Citywide WP Operations'— Active Citywide - ©ictation — Active Citywide Copy Machine Active Citywide o Equipment Management/Maintenance - Ongoing; regularly,scheduled o Research and Process Printing Requests for all departments As requested by `staff otResearch New Office Equipment — Ongoing o Associated Wang Users Participation Active u .S llgll y ar `,f �o SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS ` FY 1987-88 SECTION: Court SERVICE LEVELS' FUNCTIONS POSITION FTE I CASELOAD MANAGEMENT Manager 5 CORE o.Cites & Dispositions Computerized OA II 1 ix per week OA I 1 o Collections Limited, as workload "allows o Suspensions for: Failing to Appear — As time allows Failing to Pay Fine — As time allows o Bail Refunds —Every 6 to 8 weeks o Computerized Docket Preparation o Trials Scheduled within 90 days o Work Schedules -None o Performance Indicators--None o Accounts Payable Tracking Minimal o Night Court - None' SECTION MANAGEMENT o:Section Meetings - Monthly o Reports - Section and State - Monthly; Special - None o Budget Preparation - Limited o Employee Reviews - As Required o Annual Performance Reports — Updated Yearly COMMUNITY'INVOLVEMENT o Counter Service o Phones Answered - As Workload Allows o Phone Calls Returned --within 40 hrs. o Office Hours—'9-12, 1-5 OTHER o Cashier — Court only o Bailiff — Office Aide borrowed from Office Services as Needed o Senior Judge o Pro-tem Judges — Used only when Senior Judge unavailable o Administrative Rules — As time allows o DOI Updated As time allows o State Organizations — No involvement Service Levels based on caseload of: 150 Misdemeanors 4,800 Minor Traffic 400 Parking n SERVICE LEVEL PRIORITIESJCUT BACK OPTIONS FY 1987-88 SECTION: Court SERVICE LEVELS FUNCTIONS POSITION FTE II CASELOADMANAGEMENT Manager .5 LIMITED o Cites & Dispositions Computerized - OA IT ; 1 2x per week OA I 1 o Collections Semi-monthly Office Aide'. •5 • Suspensions for: Failing to Appear -Weekly Failing to Pay Fine Monthly o Bail Refunds- Monthly o Computerized Docket' Preparation o Trials Scheduled within 60 days o Work Schedules Limited o Performance Indicators Limited o Accounts Payable Tracking- Limited •' Night Court - 2x per month SECTION MANAGEMENT o Section Meetings,- Monthly o Reports - Section and State - Monthly Special -'Upon Request o Budget Preparation Limited o, Employee Reviews - As Required o`Annual Performance Reports - Updated Yearly COMMUNITY INVOLVEMENT o Counter Service o Phones Answered - Promptly o'Phone Calls Returned - Within 24 Hours o Office 'Hours - 9-5 & 2 evenings per month OTHER • Cashier - Court & Citywide mail o Bailiff - Office Aide o Senior Judge o Pro-tem Judges - As needed z o Section Management o Special Reports upon request o Administrative Rules - Limited development o DOI,Updated - 2x per year o State Organizations Limited involvement Service Levels based on caseload of: 150 Misdemeanors 4,800 Minor Traffic 400 Parking �.A 00 SERVICE LEVEL`PRIORITIESfCUP BACK OPTIONS FY 1987-•88 SECTION: Court SERVICE LEVELS FUNCTIONS POSITION FTE III CASELOAD MANAGEMENT Manager •5 BASIC o Cites & Dispositions Computerized OA II 1 SERVICE Daily OA I 1.5 o` Collections - Semi-monthly o Suspensions for: ` Failing to Appear Weekly Failing,to Pay Fine - Weekly o Bail, Refunds 2x per month o Computerized Docket Preparation o Trials Scheduled within 45 'days o Work Schedules - Updated Yearly o Performance Indicators Updated Yearly o Accounts Payable Tracking - Active u Night Court - lx per week SECTION MANAGEMENT o Section Meetings - Weekly o Reports - Section and State Special -Tracking Caseload By Officers o Budget Preparation - Average o Employee Reviews - As Required o Annual Performance Reports - Updated Yearly C06'j1UNITY INVOLVEMENT o Counter, Service o Phones Answered - Promptly o Phone Calls Returned Daily o Office Hours - 9-5 &,4 evenings per month OTHER o Cashier - Court & Citywide mail o Bailiff o Senior Judge o Pro-tem Judges - Used for Jury Trials o Administrative Rules - Paced development o DOI Updated 3x per year o State Organizations - Support Service Levels based on caseload of: 150 Misdemeanors 4,800 Minor Traffic 400 Parking i a SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS; - FY 50-88 SECTION: Court SERVICE LEVELS FUNCTIONS POSITION FTE IV CASELOAD MANAGEMENT Manager •5 AVERAGE o Cites & Dispositions Computerized - OA II 1 Daily OA I ' 2 o Collections - Semi-monthly o Suspensions for: Failing to Appear - Weekly Failing to pay Fine - Semi-monthly o Bail Refunds 2x per month o Computerized Docket Preparation` o Trials"Scheduled within 45 days o'Work Schedules - Current o Performance >Indicators Current o Accounts Payable Tracking - Aggressive o Night'Court lx per week SECTION MANAGEMENT o 'Section Meetings - Weekly o Reports - Section and State Special - Tracking Caseload By Officers Charge Location o Budget Preparation - Intense o'Employee Reviews As Required o'Annual Performance Reports Updated Yearly CMIUNITY INVOLVEMENT o Counter Service o Phones Answered Promptly o Phone Calls Returned - Promptly o Office Hours'- 8-5 & 4 evenings per month OTHER o Cashier Court & Citywide mail o Bailiff o Senior Judge o Pro-tem Judges- Used for jury trials o Administrative Rules n DOI Updated 4x per year o State Organizations - Active participation Service Levels based on caseload of: 150 Misdemeanors 4,800 Minor Traffic 400 Parking SERVICE LEVELPRIORITIES/CUT BACK OPTIONS FY 1987-88 SECTION: Records SERVICE LEVELS FUNCTIONS POSITION FTE I RECORDS MANAGEMENT M4:nager .5 CORE o File Maintenance = 2x per week OA II 1 o File Reorganization - Limited o File Conversion to End Tab Folders Limited o Retention Schedule Development - Limited o State Archivist Approval of Retention Schedule in ??? years o Records Destructions -'1x per year o Records System "Introduction" Manual None o Policy and Procedure Manual Development -`None o Micrographics Implementation - Timing unknown o Records Management Committee - Limited involvement SECTION MANAGEMENT . o Section Meetings` - 1x per month o Internal Reports - Monthly o Statistics Keeping --Minimal ' o Budget Preparation - Yearly o Performance Indicator Development Minimal o Department Operating Instructions for Each Position - None o Employee Reviews- As required OTHER o Records Request Response 24-48 hours o Training Records Staff ,- Minimal Citywide - Minimal o"ARMA Participation - None } i,' n " SERVICE LEVEL PRIORITIES/CUT`_BACK OPTIONS FY 1987-88 SECTION: Records SERVICE LEVELS FUNCTIONS POSITION FTE II RECORDS M1NAGEMENT Manager 5 LIMITED o File Maintenance -'Daily OA II 1 o`File Reorganization - Paced OA I 1 o File Conversion to End Tab' Folders Paced o' Retention Schedule Development-- Paced o State Archivist Approval of Retention Schedule in 4-1/2 years o RecordsDestructions - Ix per year o'Records System "Introduction" Manual On Limited Subjects o:Policy and,Procedure Manual Development - As needed o Micrographics Implementation within' 5 years o Records Management Committee - Active-involvement SECTION MANAGEMENT o_Section Meetings - 2x per month o Internal Reports - Monthly o<Statistics Keeping - Limited o Budget Preparation `- Yearly o`Performance Indicator Development - Limited o Department Operating Instructions for Each Position Updated yearly o Employee Reviews - As required OTHER o Records Request Response 24 hours o Training Records Staff - Average Citywide - Limited o ARMA Participation - Meetings 4x per year N SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 19II7-88 SECTION: Records SERVICE LEVELS FUNCTIONS POSITION FTE III RECORDS MANAGEMENT Managers •5 BASIC o FileMaintenance - Daily OA II 1 SERVICE o-F:ile Reorganization-- Active OA I 1.5 o File Conversion to End Tab Folders = Active o Retention Schedule Development Paced o State Archivist Approval of Retention Schedule in 2-1/2 years o Records' Destructions - 2x per year o Records System "Introduction" Manual Complete o Policy and Procedure Manual Development - Paced o Micrographics Implementation - Within`3 years o Records Management Committee - Active involvement SECTION MANAGEMENT o'Section"Meetings - Weekly o Internal Reports - Monthly o Statistics Keeping - Monthly o Budget Preparation - Yearly o Performance Indicator Development - Updated yearly o Department Operating Instructions for Each Position- Updated 2x per year o Employee Reviews - Current OTHER o' Records Request Response - Same day o_Training Records Staff - Active Citywide - Limited o-ARMA Participation - Meetings bi-monthly i 115111 s I ! {E n SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY "1987-•88 SECTION: Records SERVICE LEVELS FUNCTIONS POSITION FTE_ IV RECORDS MANAGEMENT Manager .5 AVERAGE 'o File Maintenance —'Daily OA II 1' o File Reorganization —_Aggressive OA I 2 o File Conversion to End Tab Folders Aggressive o Retention Schedule Development — Active -o State Archivist Approval of Retention Schedule in 1-1/2 years o Records Destructions 2x per year o Records System"Introduction" Manual —' Updated yearly o Policy and Procedure Manual Development — Active o Micrographics Implementation — Within 2 years o Records ManagementCommittee — Active involvement SECTION MANAGEMENT o.SectionMeetings — Weekly o Internal Reports — Monthly o Statistics Keeping - Weekly o Budget Preparation - Yearly with mid,-year review o Performance Indicator• Development - Updated 2x per year o Department Operating Instructions for Each Position — Updated 3x per year o Employee Reviews — As required' OTHER -o Records Request Response Immediate/same day o Training Records Staff — Active Citywide Active o ARMA Participation Meetings monthly r Service Level Comparisons for`1987--88 Level I II III IV Personnel8 11 15 18 Personnel per capita 1:4125 1:2727 1:2000 1:1666 Personnel per''circ. 1:20750 1:15090 1:11066 1:9222 Open hours 20-25 38-40 48-50 50-58 Book budget % of operating budget 15% 20% 25% 25% $ per capita $8.00 $10.60 $14.60 $17.50 Books per capita 1 1.5 2.5 3 The Tigard Public Library falls between Levels II and III, in that in some areas, especially children's services, we are a strong III. . In staffing, book budget and therefore, books per capita wearea struggling II. In some areas such as _open hours and personnel per circulation, we couldn't manage without our strong volunteer support. 'Numbers don't always give an accurate picture, but should be usedwithcare and common sense. II q; P n SERVICE LEVEL PRIORITIES/CUT BACK'OPTIONS FY 1987-88 DEPARTMENT: Library _ SERVICE LEVELS FUNCTIONS - POSITION FTE I CIRCULATION 8 Core o Open 20-25 hours per week 1:4125 o Limit circulation to 5 items per person o No reserves on any materials " o No renewals REFERENCE o . Irregular full reference service; (due to staffing). No telephone reference'' o One interlibrary loan per person per visit ACQUISITIONS AND PROCESSINGS o 'Library materials = 15% budget o Purchase books to maintain basic reference and periodicals; remainder for adult fiction and children's fiction o No weeding PROGRAMMING/COMMUNITY-SERVICE o One pre-school-story time o No toddler time o Maximum two school age programs per year (Rely,on Volunteers only) o No summer reading program o LP book deposits at 2 sites ADMINISTRATION o No travel; no training o SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 DEPARTMENT: Library SERVICE LEVELS FUNCTIONS POSITION FTE a I2 CIRCULATION 11 Limited u Open 38-40 hours per week 1:2727 o Unlimit cir•cula:L•ion per person o Reserve only new 2-week books - limit 2 per;person REFERENCE ` o -Irregular full reference service (due to staffing). Only ready reference over telephone, o Two interlibrary loans per person per visit ACQUISITIONS AND PROCESSING o Library Materials = 20% budget `> o . Purchases to include only books and periodicals, i.e. , no cassettes, records, videos o Limited weeding in none-fiction PROGRAMMING/COMMUNITY SERVICE o Two pre—school story times per week o Two toddler times per week o ' Maximum of four school-age special programs per year o Limited registration for summer reading (Use of Volunteers also)` ; o 'Maximum 3 summer`'reading activities - ,' (Use of Volunteers also) ADMINISTRATION t o Travel for one manager to OLA and selected area workshops for staff members i saw n SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 DEPARTMENT: Library SERVICE LEVELS FUNCTIONS POSITION FTE CIRCULATION 1 III 1:2000 Basic o Open 48-50 hours per week County Average o, Unlimited circulation per person o- Reserve all materials o Renew all materials No renewals by phone REFERENCE o Full reference service during all open hours`, including telephone o Three interlibrary loans per'person per visit A�CQILISITIONS AND PROCESSING o Library Materials = 259 budget o Purchases to include books, periodicals, cassettes, records, videos o weeding of entire collection irregular P ROGRAMMING/COMMUNITY SERVICE o ,Three pre-school-story times per week oThree toddler times per week _ cia 1 programs per year o Maximum of six school—age s e o Unlimited registration for summer reading o Maximum 6 summer reading activities o Senior Outreach/LP book deposits ' (Use of Volunteers primarily) o School Liaison and joint activities ADMINISTP,ATION o Travel for managerial staff to OLA conference and selected out—of—town workshops only o Training opportunities for staff as available in area f { 00 n SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1987-88 DEPARTMENT: Library Thislevelreflects a desired adequate service level based on Oregon Standards for 'Public Library Service_– April 1580 G 4 SERVICE LEVELS FUNCTIONS POSITION FTE CIRC18 CIRCULATION IV — 1:1bb6 OLA Standard o Open 50-58 hours per week ► o Unlimited circulation per person o Reserve all materials – no limit o Renew all materials g REFERENCE o Full reference service during all open hours, including telephone o Five interlibrary loans per person per visit ACQUISITIONS AND PROCESSING o Library materials = 259 budget o Full spectrum of purchasing based on analysis of collection k o A regular, continuous weeding and collection development program G o A scheduled program for mending and rebinding o ' Reduction of 'backlog PROGRAMMING/C"UNITY SERVICES o Three pre–school story tames per � week o `Three toddler times per week o -Maximum of nine school–age special programs per year o Unlimited registration for summer s` reading o Maximum 12 summer• reading activities (Use Volunteers for community involvement) o Senior Outreach/LP book deposits .25 staff person assigned plus volunteers o School liaison and joint activities ADMINISTRATION o OLA conference for all managerial staff o Travel for at least one workshop (out–of--town) per managerial and supervisory staff o Training opportunities for all managerial staff and supervisory staff as available in area s rn n DEVELOPMENT SERVICES Planning Service levelsin planning are directly ''affected by the amount of development actively underway in the City. During the strong growth periods, such as'-we'began to experience last;year, the amount of Gime devoted to public assistance and development application reviews -increases greatly. As a result,' the time available for 'special projects decreases. The analysis of service levels is based on today's activity level, which is strong, but not at peak. If peak development activity began, staffing projected at Level III would be needed to provide Level II service. `This distinction should be kept in:mind throughout the review of each entity of development 'services. Similarly, should the amount of'development'decrease to the low level which was present in Tigard in 1981 and 1982, Level II staffing can perform Level III work. r O PLANNING LEVEL I LEVEL II` LEVEL III FUNCTION FTE FTE FTE Long Range Planning/ .3 1.7 4.5 Special Projects Dept,/Non—Dept. Support .2 .55 1.1 Application Review 2 2.1 2.1 Public Assistance 5 .65" 1.3 FTE 3.0 5.0 9.0 NOTES: 1. level I assumes low development activity minimal involvement in ,special- projects and public assistance only as ,necessary related to application review. 2. Level` II assumes muderate development activity, adds staff to participate: in special projects and increases public assistance to respond to walk in traffic, 3. Level III assumes' high development activity, splits division into Land Development with staff and Planning Projects with staff and increases public assistance to include Community Education. BUILDING Overall, if the level of building activity increases while staff level remains constant, the following occurs: Plan'checks take longer to be completed. - Fieldinspections are only those that are required. Less technical assistance is given in the field and in the office. - Codes enforcement is limited to emergency situations. Building Division input to development reviews at the early stages is limited'. Assistance to other departments is less available. Level III service ' assumes the same level of development activity as existed last summer. Since that time, activity has greatly increased; particularly in terms of large scale residential, commercial, and commercial alterations. Due to tF=is, if a third inspector were available, the amount of time committed to plans checks and field reviews would increase. F:. is r .. . ...... _._.. .. . ,—..— — _ _ 00 MEMORANDUM € CITY OF TIGARD, OREGON' TO: William A. Monahan, Director, Community,Development January 14, 1987 FROM: Brad Roast, Building Official SUBJECT: Service Level Priorities Per your request, below are the proposed service level priorities for 1987/88: Service Level I 3 FTE (Building Official, Inspector III,' OAII) PERCENTAGE/MAN HOURS AVAILABLE; Building Official Inspector III Total/Hours Administration 15%/312 0 312 Plan.Check 45%/936 30%/624 -1,560 Field Inspections 35%/728 60`x/1248 1,976 Codes Enforcement5%/104 10%/208 312 At present building activity level: U Lesstime allowable for department administration. U Turn around time for plan review would be greatly increased, backlog would be created. o Code enforcement would be minimal. o Time allowed for field inspection reduced. p Quality of work in order to keep up with demands of public suffers dangerously. M` 00 Service Level II 4 FTE (Building Official, (2) Inspector III, OAII) PERCENTAGE/MAN HOURS AVAILABLE: Building Official ___ (2) Inspector III Total/Hours 0 520 Administration 25%/520 30%/1248 2 Plan Check 50%/1040 2912 Field Inspections 20%/416 60%/2496 Codes Enforcement 5%/104 10%/416 520 Present building activity: C Turn around time for plan reviews improves, but backlog evident. U Additional time allowed for field inspection. U Code enforcement suffers. O .Quality of work suffers. Service Level III 5 FTE (Building Official, (2) Inspector III, Code Enforcement Assistant, OAII) PERCENTAGE/MAN HOURS AVAILABLE: (2 Inspector Codes Enforcement Total Hours Building Official III_— Assistant 0 p 624 Administration 30%/624 40%/1664 0 2,912 Plan Check 60%/1248 0 2,704 Field'Inspections 10%/208 60%/2496 2,080 Codes Enforcement 0' 0 2,080 At current staffing and building activity: o Plan check turn around keeps within desirable limits. o Field inspection has better time allotment. o Code enforcement is increased dramatically. U Clerical support suffers with additional load .created by Codes Enforcement needs. (Part—time clerical support needed). At Service Level III, employee's time is at maximum. Any increase in building activity and/or responsibilities would cause reductions in service quality. /289?.P x F t, ENGINEERING SERVICES Level 'I Level II Level III Primary function FTE FTE FTE 1. Land-Use Application ` Review Assistance 0 .1 .2 2. Public Improvement Permits and Inspection 1.4 1.5 2.0 3. Mapping and Records 1.5 1,7 2.0 4. Surveying 1.4 1.5 2.0 5. Capital Improvement Program and LID Assistance 1.0 2.0 2.5 6. Assistance with Traffic Related Studies .5 .7 .7 7. Public Facility Planning $ Assistance .2 .5 .6- 6.0 ' 8.0 10.0 NOTES: 1. Level I assumes low development activity and very minimal participation with' CIP/LID and Traffic/Streetlight activity. 2. Level II assumes a moderate increase in developmentactivityand increased participation in CIP/LID projects. 3, Level III assumes more participation with CIP/LID projects and a greater •` number of development projects which affects most task areas described above. More emphasis is also placed on Public facility planning in which Engineering Services supports the projects engineers within Community Development Administration. PROBABLE PERSONNEL. WITH LEVEL III SERVICE 1. Engineering Services Manager 2, Tech III (Construction Supervisor) 3, Tech II (Construction Inspector) 4. Tech II (Construction Inspector) 5. Tech III (Land Surveyor) 6. Tech I (Survey Tech) 7. Tech I (Draftsperson) 8. Tech I (Mapping) _9. Aide (Records and Inventory Support) 10. OAI t Ste' s a�eta vi ' Y 1 V F ` )h .ni lei �f�'�•5} fi. it F_ F {r fi x { tp k:/ c 2 • r 'rx is y' 4� t , t / 4 � r 11 ,3k ti. Ff Li( } S? d2 r t i , hi ♦' d t /Y /r i t f 5. ."." lb ��a r :;IF a:;�., � ♦ 4 5 :?,�- r: X91 il x '.;? c.„ } �, � p}�1.. Y �.- � y: 1 t�, ;; , J i e -�. ,. _ }. �i. '-rd� r��i �` d �.5 � ,� i .G{ 11 'x L. S y £'�Y _ +2 / 1• { ��li k �'L'9 �;� rid;z# 71 e"•. r � � zl ��r Y � �'(� 1 ti?�� #1. Y ,}� { � �. f '._' Y l r�. t Ct a f a�� e > � � F;4{ Y��N ,� � �,�ti�F, sr a-�a-�-�i ®® � ,aa � �. �- yTt� ��.1 !_ k N Ff�� `}� !? s {1f. }y� t� y ' 1`as,{',� r 4 i 1 3 91_ S t E. 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't Fitt rfL r } ; L z a t 1 11 tt 1f i S X31 _ • it�53 7.i rlt Y { �y M � � = i IMr F'zy L' s 'M p. r r s 'i { j d _ V` 70 X C-P 2 Z 73�3 Cj C'n —1 C'ter �- CO 7� -'Q tiny 1/00 H 200 is 1900 !i►ow,av6 t Sp0 Llf"1�� y�aCid-04. p 2100 p 900 �n � 2300 � 120D rn C {{ 90 H , k� is,) MQ,�EM4se 615DC1p 1200 kt) 1,100 H H seo i �I 35v )2(Ll6A7716 iii sFOCI /11AtA1TENA(j s '1i9° qoo• i f4 150 M ymo }i 230 _ RE5iiL0orn ;d900 : E iPMEa+T yriA,wJi Enl &0 � MF1i�71t aA>►L '� � loon lDoo � �� 1190 H Fi 4too MEETINGS, It too 3At 1-FIELD•• Boo n1AlnsrfgNAak TKAiNIN�, 'boo wpo rV �fap Oo H -70 $q"-D/W(r b �� l�Pn11Al. M A.NtEal�'X Soo tz:?o 850 e4 I�ioo g 4 1'"1 h rq - � ® -- /11A1NTEdJA _ V H00A �� H 12917 %v7A1NTt;at4 1I 'la DbCAM � `Pro®� k�f •tjs � ;s � 1 i ,o kj zsO jAA 1L fa.S /I0 MAIMUMACE. , j,00 .... g — d Tn T7 -:_ .... 1 g • CITY OFTIGSRQ, OREGON COUNCIL AGENDA 'ITEM SUMMARY AGENDA OF: January 11, 1988 r DATE SUBMITTED: December 31, 1987 ISSUE/AGENDA- I"ItLE: Public Noaririq_ PREVIOUS ACTION: TU 87-•12 -- Com_ of Tigard _ PREPARED BY: Jerry Offer :DEPT HEAD OK r CITY ADMIN OIG^-. RE(�UE 5 TED BY: POLICY ISSUE INFORMATION SUMMARY This is a request by the City of Tigard for Temporary Use approval for one year for a mobile office building to be located west of the Civic- Center building. The mobile office building is proposed to be used temporarily while the City constructs or, locates additional office space. ALTERNATIVES CONSIDERED 1. Approve the recommendation made by the Planning Division for approval subject to certain conditions, 2. Approve the recommendation for approval with modifications. 3. " Deny the application. FISCAL IMPACT SUGGESTED ACTION Approve the recommendation _made_by the Planning Division subject to certain conditions, � cn12501D t, . IN DATE January 11, 1988 I wish to testify before the Tigard City Council on the following item: (Please print the information) Item Description: a Item No. 7 Public Hearing Temporary Use TU 87-12 City of TigardNPO #1 Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation t i* <i:F STAFF' REPORT ` JANUARY 11, 1988 7:30 P.M. TIGARD CITY COUNCIL, TIGARD CITY HALL - TOWN HALL 13125 SW HALL BLVD. TIGARD, OREGON 97223 A, FACTS 1. General Information CASE: Temporary Use TU 87--12 REQUEST: Request by the City of Tigard for a one year temporary use approval for a 1440 square t=oot mobile office 'building to be located west of the Civic Center, Building and south of the rear parking lot. COMPREHENSIVE PLAN DESIGNATION: Central Business District ZONING DESIGNATION: CBD (Central Business District) APPLICANT: City of Tigar-d OWNER: Same 13125-SW Hall Blvd. Tigard, OR 97223 LOCATION: 13125 SW Hall Blvd. (WCTM 2S1 2DA, L_ot 401) 2. Backcround Information Previous Planning Division approvals for the site have included the MinorLand Partition (MLP 9-84) and Site Development Review (SDR 29-84) for development of the Tigard Civic. Center, Building. 3 Vicinity Information All immediately surrounding properties are also zoned CBD (Central Business District). A GTE service yard is located immediately west of- the. proposed mobile office site. GTE's parking lot and office building are located further north on the same parcel, Fanno Creek City Park is located to the south. On the opposite side of the Park are several single family residences and the Tigard Senior- Center in an area zoned R-12 (PD) (Residential, 12 units/acre, Planned Development). 4. Site Information and Proposal Description The City requests a one year temporary use approval for a 1440 square foot mobile office building to be. located on the west side of the Civic Center building, approximately ten feet from the existing building and sixteen feet south of the rear parking lot. An undisturbed area of trees and brush lie between the proposed office .location and the park. STAT- REPORT - TU 87--12 - Page 1 The purpose of the building is to provide temporary office space for, City employees while an addition to the Civic Center is constructed or other, office space is located, No additional site improvements are t proposed as part of this application. The 'mobile office building would be located approximately twenty-five feet north of the 100 year floodplain boundary. The 100 year"f food elevation in this area is 145 feet. The mobile ,office's base would be at 149 feet with a floor elevation of 152 feet, 5. Agency and NPO Comments The Engineering Division and Washington County Fire District No. 1 reviewed the proposal and commented that the Uniform Building Code- requires that the office building's wall facing the Civic Center be constructed to one .hour firewall standards with no openings. This is required due to the proposed proximity of the two buildings. The Engineering Division, Tigard Water. District, GTE and Portland General Electric also reviewed the proposal but offered no comments. No other comments were received. B. FINDINGS AND CONCLUSIONS "Che applicable approval criteria for this case are contained in Chapter- 18.140 of the Community Development- Code. Chapter 18.140.060(c) states that the following must be satisfied in order to approve temporary use of a mobile home in a Commercial or Industrial zone for business purposes: (A) The need for use is the direct result of a casualty loss, such as fire, windstorm, flood or other severe damage by the elements to a ,pr•eexisting structure or facility previously occupied by the applicant on the premises for which the permit is sought; or (B) The applicant has been evicted within sixty days of the date of the application from a preexisting occupancy of the premises for which the permit is sought as a result of condemnation proceedings by a public authority, or eviction by abatement of nuisance proceedings, or by determination of a public body or court having jurisdiction that the continued occupancy of the facilities previously occupied constitutes a nuisance or is unsafe for continued use; or (C) There has been a lass of leasehold occupancy rights by the applicant due to unforeseeable circumstances or other hardship beyond the foresight and control of the applicant; and (D) There exists adequate and safe ingress and egress when combined with the other uses of the property; as required by 18.108 Access and 18.102 Clear Vision. (E) There exists adequate parking for the customers of the temporary use as required by 18.106 Off-Street Parking; (F) The use will not result in congestion on adequate streets; STAFF REPORT -,TU 87-12 - PAGE 2 (G) The use will pose no hazard to Pedestrians in the area of the use; (H) The use will riot create adverse off—site impacts including noise, odors, vibrations, glare, or, lights which will -affect: the adjoining uses in a manner which other uses allowed outright: in the zone-would 'notaffect the adjoining uses." The Planning Division concludes that the applicable criteria of Chapter 18.140 are satisfied based upon the findings below: 1. Although the need for the temporary office does not result from a situation precisely described by Chapter' 18.140.060(c)(1)(A)_.(C), the Planning Division believes that the unforeseen circumstance of the rapid growth in the number of City employees which has "caused overcrowding of the City offices is similar,in effect to the Situationsdescribedin the Code for which Temporary Use relief- is directed. As in the Code described situations, the present situation is ,unforeseen;_ causes a hardship, and the relief- sought is to be temporary in nature. The Council has granted Temporary Use approvals in similar situations where unforeseen increases in office space needs have caused hardships to the businesses that were relieved by ,allowing the temporary mobile . office structures (TU 10•-86[Pacific Western Bank], TU ' 4-86[Tigard-Elect:ric]). 2. The addition of the temporary mobile office to the Civic Center site will not result in additional traffic to the site and; therefore no net increase in access needs, congestion, parking needs, or hazards to pedestrians are foreseen. The Community Development Code requires that administrative and professional service uses provide one parking space for, every 350 square feet: of gross floor space.' The proposed 1440 square foot temporary' office would therefore require an additional five parking spaces beyond what was required for development of the Civic Center. However, an excess of parking spaces (.115) was provided when the Civic Center, was developed compared to the number- of spaces required (72). Therefore, no additional parking spaces are required as part of the temporary office dove lopment. Nevertheless, the City is in the preliminary planning stages of developing additional parking facilities in the southeast corner of the Civic Center site. 3. No adverse off—site impacts such as noise, odor, vibrations, glare or light resulting from the placement and use of the temporary office are foreseen. Trees within the adjacent park will adequately screen the temporary office from the view of park users and from residences further south. C. RECOMMENDATION Based upon the above findings and conclusions, the Planning staff recommends approval of TU 87-12 subject to the following conditions: 1. Unless otherwise noted, all conditions of approval must be met prior to occupancy of the mobile office. i STAFF REPORT TU 87-12 — PAGE 3 2. If the mobile office is situated ten feet 'west of the Civic Center- building as proposed, the mobile office's east wall must be constructed to one hour firewall standards with no openings. :If the building is located further west than proposed, other- standards of the Uniform Building Code may apply. Necessary building setback requirements of the CBD zone must be satisfied. 3. Necessary building and occupancy permits shall be obtained. 4. The approval ' is valid for one year from the date of final decision, PREPARED BY f7er•r i°;f, r APPROVED BY William A Monahan Assis _,6t Planner Director of Community Development (cn/2501D) l STAFF REPORT TU 87-12 - PAGE 4 { tillDij l• eil�lil Ila ell 111 Ip Ill ►ll Ij► Il>! all Ijl 1 1 1 I a T I a 1 r 1 1 1 I -,___._.�.,_,,,�_�.:. ._„�.. ,. I ( I D (_-D. � ! I � I .j —h'•r.'If j�( l_9 I r 1 T��I).�..1-+ � I I I l��a�a�ilil��;allla�llalall(14�91aa�ita l'la('lalfl'Jl�lllll(II'4aa1I111�a1''Sil�lt � ;. .� NOTE: IF THIS MICROFILMED DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE TO -THE QUALITY OF THE ORIGINAL DRAWING. 0£ 6Z BE LZ 9Z SZ 1 >Z EZ ZZ IZ"� OZ 6+1 81—LI 91 SI 41 £I ZI 11 01 iNlIIIII�IIIIIIIII�IIIIIIillllaaJ tl{Ui ip ,16"Im•I a � 1 . 1� )�ILeN Naiakl_.Ne I RNIkN�• film"All ” C __X_ H T, 11990 al . T �F /"= 20' Dec. l 1987 0 F� IAATE<KIALS 5STIMAT-E �F,P 0 I• AsPb.r 4 V40--- _ -300 CIVIC CENTER \0 WTWe-k--''12"reclC blsc Q EX1511IY., \a Z. FILL- MATF-ZAL I Q G`( or- 60T � U.EVA-11,0l Soto GY or- L<t LL) _ 1--,51 ewo I I -— ---L - 'dewo/k 3. hoc K .sE _ OGYQ Ratio I4R= j{Z�FFIGE 6 / rim I — � ,v Lown l l NEK! t vP' ��i�tVu-T��+C wn WAIJG I } ,J 9 ( 2 ' ' 2 O �i1:CtsN PARA-Av LOT FLooZ �(� MOV ELGN: \ IS2.do NOTES t Itor_K EL:149 L sprinkler Box �•' �, Uok Tree \ r � 3 Fir Tree � �\ 9 5.Gorboge Pod 6 TBM SW Coiner \ F� Transformer Pod. s 1' G_T.F. YARD (b ^hilly 11 11fill 11I11HIt1�I 111111�I1111111I111111111 . 1 yp"1 1.1111 ll1 11.i. . .t 1 l i l l l 7 1 dd ry [qfig I7 i, � 1 � ,•�. � ''.1�"1 I I.1-�1 ( 1.' I'i�jI�IIIIII�{711I1Pi,11iIi11I1(11J�t�Illillt�1111111`t(I�IIt'IiII111�t11I11 x11111 x11; - ,� NDTE: IF THIS MICROFILMED �'_� ._._.... .i 2_ 3 4 __ _ rj .__ 6- - 7 8 9 ?0 1 P _-.___.12 DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DILE TO TE QUALITY OF TFE ORIGINAL DRAWING. OE 6Z 9Z a 9Z SZ bZ SZ ZZ IZ OZ 6t b-1--LI - 91 Sf bl 6(--ZI- -I I OC—6 ® 1�°+i e _r '. `�1111IItIfIM11�,ljj _ 1111111. - rrtl IIIIIIIIIIIIiIl1111�tIttllMl i i -- MARCiti � _ 7 1990 i ' 4 CITY OF TIGARD, OREGON COUNCIL `AGENDA ITEM SUMMARY I AGENDA OF: January 11 1988 DATE SUBMITTED: December 30, 1987 ISSUE/AGENDA 'TITLE: Appeal of Final PREVIOUS ACTION: Public hearing o 71 Order 87-12PC SCE 87—Q?_ November 10, 198/ —� PREPARED BY: Deborah A. Stuart � DEPT HEAD QK L tiEI"FY ADMIN OK REQUESTED BY: # :.:. ___............ POLICY ISSUE INFORMATION SUMMARY t_ On November 10, 1987, the Tigard Planning Commission heard a request for a Sian Code Exception to allow the continued use of a 228 square foot, 32 ft. tall nonco,iforming , sign ,(formerly Allstate) where 20 feet in height, 140 square feet are allowed in the C—G zoning district. The Commission approved j the request subject to modifications and conditions. The approved sign would F be "32 feet tall, located at its present location and would have a sign area j of 87.5 square feet per face or a total area of 175 square feet. Sign Code j Exception criteria number (a)(2) was the basis for the decision; it allows for i an exception only to the height limits when site topography interferes with sign visibility, The applicant is requesting an appeal:' based on the need for larger sign area (228 square feet total), s Staff's recommendation to the Planning Commission was to relocate the sign to � the north, allow a maximum sign height of 25 feet and a maximum sign area of E 87,5 square feet per sign face (175 square feet total). [ The applicant erected a new nonconforming sign prior to the Planning � Commission hearing.` This is a Class 1 civil infraction violation. ' The new, illegal nonconforming sign also does riot have a sign permit as required by the Commission. Staff is waiting to issue a violation until the outcome of 'this � hearing is known. Attached are a copy of the applicant's appeal and original � statement and application, the planning staff's report, the minutes and s transcript of the Planning Commission hearing, ALTERNATIVES CONSIDERED r 1. Deny the appeal of Final Order 87...12PC, uphold the Planning Commission decision and adopt the attached resolution. r 2. Approve the appeal of Final Order 87--12PC and direct staff to prepare a t resolution. 3. Modify Final Order 87--12PC and direct staff to prepare a resolution. FISCAL IMPACT None SUGGESTED ACTION 1. Deny the appeal of Final Order 87--12PC, uphold the Planning Commission .. decision, and adopt the attached resolution. cn/2500D DATE January 11, 1988 I wish to testify before the Tigard City Council on the following item: (Please print the information) Item Description: Agenda Item No. 81 Public Hearing wow Sign rCode_Exception/SCE 87-02'- Lockhart_(Foress Sign Co.) NPO #4 Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name,Address and Affiliation 12323 S- &v t�U BILL I S CITY OF TIGARD, OREGON RESOLUTION N0. 88--__ ✓� A RESOLUTION ADOPTING FI.NDI:NGS AND CONCLUSIONS T'O &6WY AN PPEAL. OF FINAL ORDER 87-12 PC AND TO UPHOLD THE PLANNING COMMISSION DFCISI OF APPROVAL WITH MODIFICATIONS OF SCE 87--•02 (LOCKHART--F'ORESS SIGN CO.—MICROA COMPUTERS) WHEREAS, the Microage Computer' company filed an a peal of the Planning Commission decision on case SCE 87--02 on December 3, 1 8'7; and WHEREAS, this matter came before the City Council at its regular meeting of January 11', 1988 and WHEREAS, the City Council had before it the Pl ening Commission final order; the planning staff's report, the minutes ari transcript of the Planning Commission hearing and documentation submitted by the applicant as part of the application; and WHEREAS, the Planning Commission had apgroved a request for a sign code exception (SCE 87-02) with modifications d subject to conditions at a public hearing'held on November 10, 1987, NOW,;THEREFORE, BE IT RESOLVED by the igard City Council.that: Section 1: The proposal _ satisf'es sign code exception criteria number (a)(2) given inth Tigard Community Development CodeSection 18.1.14.145 whi<:h a owsfor an increase in sign height when it has been determin d that site topography interferes with sign visibility; Section 2: The appellant h s objected to the 87.5 square foot maximum sign area per sign face condition set by the Planning Commission based on the need to identify the business to approaching motorists. Section 3: An excepti to the maximum allowable sign area requirements cannot be ranted based on interfering topography. Section 4: Although the applicant erected the new sign prior to the Plannin Commission hearing, staff did riot issue a summons and comply nt citation until after the Council hearing had been held. The City Council will require removal of the none nformi.ng sign by `4:30 PM, January 12, 1988. Should the si.g not be removed by that date and time, a civil infractions sumrons and complaint for violating Code section 18.114.110(d) wil be assessed. RESOLUTION NO, 88 Page l t Section 5: The Council, therefore ORDERS that the above—referenced appeal be, and the same hereby is, DENIED and that all conditions set � forth by the Planning Commission in Final Order- 87-02 PC apply and that an additional condition hereby is imposed: 1. The existing 6' x , 19' , 32 foot high nonconforming sign must be removed by 4:30 PM January 12, 1988, Z PASSED: This 11th day of January 1988.' Mayor �City of Tigard k 4, ATTEST 4 , — and City .Recorder —City ofTi g cnI2500D i 4' r i RESOLUTION NO. '88- Page 2 ,r d r113157 PETITION FOR REVIEW l��sarc�h TO: The City Council of the City of Tigard 6 FR: MS Systems, Inc. dba MicroAgeasd- z 12323 SW 66th Avenue Tigard, OR 97223 620-9702 Y��J William P. Kittredge, Branch manager3 RE: Planning Commission Final Order in the matter of SCE 87-02 dated November 10, 1987. Standing: Petitioner is the lessee of the building described as tax lot 2S1 1AA 6400 on which the sign designated in the above captioned matter is located. Grounds for review: Petitionerbelievesthat the singular conditions which prevail warrant relief with regard tothe per face size of the sign for the following reasons: 1. The sign is the only method availablewhich will adequately_ identify this location as our business premise. The sign is directed toward the commutertrafficon I-5. This traffic is over 100 feet from the sign and is moving at 55 miles per hour. The average person` could .not be expected to -realize the sign_ identifies a retail business at this location if it were smaller. 2. Petitioners sign size is necessary because of the topography of the roadway. The highway slope at the point where petitioner's sign can be seen, coupled with the speed of the traffic, results in a very brief view of the sign. A smaller sign, with correspondingly smaller letters, could not be recognized by the commuting public. 3. The ability of the target audience to identify our location as a business is further limited by the large trees which bracket the view of the property. This factor further decreases the time a_prospective client has to identify our location as a business. 4. our sign is 'required to identify', our location as a business. Our print and radio advertising depends in large part upon the ability of prospective clients to be _guided to our location by the sign due to the somewhat convoluted nature of the route from the freeway exit to our store. - We request that a sign code exception be granted in this matter. `�� OREGON December 9, 1987 Mr. Thomas M. Snook Foress Sign. Co: 30255 Highway 34 Albany, OR 97321 Dear Mr. Snook: This is to inform you that an appeal of the City of Tigard Planning Commission _02 PC) regarding a sign code exception application on decision (Final Order 87is behalf of the Microage Companyhe (SCE 8l on Januarye 11,has ben f1988•at T7?30 PM. The scheduled to be heard by to accept teff recommendations, the Planning City . Council may decide Commission decision or devise modified conditions. Council deny - this appeal, the City will expect the Should the City 4030 FM, January 12, 1987 (or the nonconforming sign to be removed by following day after the hearing should this ''case be moved to another date). Should the sign not be removed the following day, the City will cite Foress de Sign Compons any, with a civ ic infra tns for dacpenaltyt of $250.00 for perCday Section 18.114.110(d) with a recommendationafter the hearing date. for each day the sign-remains up Sincerely, Deborah A. Stuart Assistant Planner z ` G -cs/2182D b 1 t . s A .. 312 5 SW Hall Blvd,RO,Bax 23397,TIg6rd,Oregon 97223 4171 y� RII 11 DO j xps 4 K November 10, 1987 Members of the Planning Commission City of Tigard 13125 SW Hall_Blvd. Tigard, OR RE: Sign Code Exception SCE 87-02 As the new tenant in the above captioned matter, we thought it appropriate to submit written information in support of the request for exception. MicroAge is excited .to have opened this large facility in Tigard. We are sure: that this location is an ideal one from which to serve our corporate and professional. clients. The Cityof; Tigard is particularly attractive to us because of its favorable- business climate, pleasant ' living environment, and central' location. The freeway access and the high visibility provided by the existing sign seemed to make the location ideal. In the hustle of designing ;and opening this large facility, we have been ' caught somewhat unaware by the code problem with the sign. Having discussed this matter with your professional staff, we feel that our request for a- sign code exception is justified because of two unique features of this property: 1. The sign in question is directed at identifying and locating our facility for travellers along I-5. Our target audience is traveling at '55 mph' and our sign is located over 100 feet from the near side of the roadway. We feel that this justifies an exception with regard to the size of the sign. 2 The topography at our location is steeply sloped and surrounded by large trees. Both of these factors limit our ability to identify this location as our facility. If one accounts for the' slope-alone, the height of our sign is, from the Ips perspective, at the same height as other existing signs in our area. We hope that the Commission will consider these unique conditions }' and grant' this Sign Code Exception. r Igo i h r t ct rrn=,`tan 5�� I,. f V_ • yt�'j5 t n �y tv Ft: t .:o • •� Ise 4 s• I kW. 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F $�r MWBV am k i � • �, ..111®■� " � �1 `y} ` r !� !�aye ■ � '■ '■ _ x YI li■ u� S -t= iS i x � 2� rYi� +`hl E v't �• x r - �t�> � {t� *?rr t��3 T• tr .kit i t a , 5x S Tvj`r JYl t �ft i �tb t It'rti: i rc � f b r 'gra l{k t; ;ter:fit! Ut i of + t t i9< f { +-e OL t t � � t � c � � #� ��'•� L�trf7•� t Y�}�, f "+Ga _, •�, e z t v a ,er,.,,i �.F xx w 5x Y ff J✓�S'y, r; v Ay Y• II,E�+. NNm i ti z� nyw 3;: 6 tic e y fY ' f R "Ry, ri } ` u, t f •r.�' 1 t �' 3 z � , ,,. .,__.. .: .-:,... •rp z� �µt Yrs ,� ��'� { 5 rtA .,4—j , � of - �% ,u s7 # < y r n f h > r<t 1 y �t'i� �-r�+c+�� .��'ssi�d-•-'�t'P� J � z �`Y s 1 t' ,�,�,sib c kjt�> r-Y {i T 6 x i v E _r'E{.• 4 h tom. t ) i•'1'^ � s EXECUTIVE PROPERTIES !;ys January G, 198 City of Tigard Tigard City Council 13125 S j''. llal.l Boulevard Tigard, OF 97223 Reference: File No. SCT; 87-02 l•iPO r't _File Title LOCUART (Nicroage) Dear Mayor'Thomas Brian and Dear Council :erihers: 1�1r. Gerald Edwards Ns. Valerie Johnson PIs. Carolyn Fadon Plr. John Schwartz I would like to present the following testimony on my behalf as owner of the referenced'property. t The Allstate Building %;ras purchased with the existing; signage, the presence of which was crucial in our decision to purchase the property. Forced removal of the si,,n imuld, in my mind, be considered the equivalent of condemning property and, hence, would require the payment of substantial compensation for that loss. The building was leased, based on the existing; si nage, to a company which moved their major corporate headquarters from Corvallis (bringing additional. 4 employment and tax revenues to the City of Tigard) only to be received with what we, as property owners, and tenant, perceive to be an unwelcome approach from the City of Tigard. The existing sign is an integral part of: this property. The property value, as a commercial facility, is inherently affected by this sign. Its importance is of mutual concern for both myself, the property owner, and for the tenant. GJithout the existing sin as is, damages, ;.ould be imminent to the property value as well. as to the tenant's business interests. As the signage is a necessity to the tenant, its removal may mean the loss of our tenant : r: . considerable financial losses to moth the tenant and us. lie are aware of. the Tigard sign codes as they relate to new signs and have always complied with them on our other Tigard properties. In fact, we are in the process of considering the development of another large parcel on Interstate 5 near the subject property, and we fully intend to comply with Member: Hotel and Motel Brokers of America 12725 S.W. 66th Avenue, Suite 102 Portland,Oregon 97223 (503) 6399000 • F City of Tigard Pae 2 January 6, 1988 the signage codes as they pertain to new signs. I am sure that you are aware that there are many signs that do not comply with the new sign code and that it doesn't seem equitable that only a few are required to comply and not the others. The removal of the very expensive, existing sign (which � is considerably smaller than the signage on the mord dealership located adjacent to the Allstate Building) does notseemat all fair. Additionally, it is important to note that investors are motivated to pay more for the p urchane of land .located on Interstate 5 for the excellent exposure, which brings higher taxes to the City. however, if they are restricted from using that exposure, the prices and taxes of the land would be adjusted downward. As a businessman and property owner in the Tigard "Trianr;le" area, I urge you to consider the impact of the current ,sign code which affects his area along'Interstate 5. _Access and visibility for the area is a concern for business interests which are dependent upon visable signage and ease of access for it's clients. Being situated along Interstate 5 and havin;; a sign that can be 'read at an appropriate distance under the conditions of sloping terrain and high speed traffic is even more important. I respectfully submit this information for your consideration, and hope that you can _see your way to approve the application as not to put any unreasonable economic burden on me and my wife', Rosemary, as well as the new incoming business, 'Hicroage. 'I can only ur;;e you with the utmost concern to approve the application at this time. u Respectfully, Patick G. Lockhart ' PGL:lsc t t STAFF REPORT AGENDA ITEM 5.2 _ NOVEMBER 10, 1987 - 7:30 P.M. TIGARD PLANNING COMMISSION TIGARD CITY"HALL TOWN HALL'- 13125 ALL13125 SW HALL BLVD. TIGARD, OREGON 97223 A. FACTS z_ 1. General Information CASE: -Sign Code Exception SCE 87-02 A; REQUEST: To allow continued use of a nonconforming 32 foot tall, 228 square foot sign where 20 feet in height, 140 square feet are the maximum sign height and area allowed. t COMPRE14ENSIVE PLAN DESIGNATION: C-G (General Commercial) ZONING DESIGNATION: C-G (General Commercial) APPLICANT: Foress Sign Co. OWNER: Patrick & Rosemary Lockhart { 30255 Hwy. 34 12725 SW 66th Albany, -0R 97321 Portland, OR 97223 A' LOCATION: . 12323 SW 66th (WCTM 2S1 1AA'Lot 6400) 2. Background Information NoP revious applications have been reviewed by the Planning staff with respect to the subject property. Allstate Insurance Company formerly occupied the site. Sewer and mechanical permits were issued in April 1976 ' and June 1977 respectively. No record of previous sign permits could be .found. 3. Vicinity Information Interstate Highway 5 lies immediately to the east of the subject: property separated only by SW 66th Avenue and a green landscaping strip. Properties directly west and north are also zoned and developed as C-G. Properties to the south are zoned C-P (Commercial Professional). 4. Site Information and Proposal Description ,. Allstate Insurance Companyoccupied this site for approximately 11 years. The -building has been vacant for about 11 months. The site presently �? contains a 10,900 square foot office building and the subject sicgn. ,:`; Access to the site is from SW Franklin Avenue. The subject sign is 32 STAFF REPORT - SIGN CODE EXCEPTION SCE 87-02 - PAGE 1 ` feet in height. The original sign cabinet measured 6 feet by 19 feet for' l a total sign area of 228 squarefeet. A Field inspection revealed that the cabinet has `been; removed. There are some very, tall trees along the t; periphery of I-5 which may block tF;e view of the sign if it were to be re-erected at the same location. The applicant wishes to change the sign face of this nonconforming sign in ! order to advertise for a company called Micro Computers. The site will be used by the company as a` sales, and training headquarter. Many night training classes will be held at this location. B 4 The applicant states that although SW 66th Avenue has been closed to (through) traffic due- to-a freeway realignment, it is important to the business to be visible to motorists on I-5. Landscaping and topography justify the additional sign height. The applicant states that it is difficult to locate this business even with "the requested sign variance" 4 (the oversize sign). I I 5. _Agency and NPO Comments The City Engineering and Building' Divisions have reviewed this project and have no objections .to it. B. FINDINGS AND CONCLUSIONS €: Section 18.114.145 contains criteria whereby a sign code exception approval can be granted. The criteria are as follows; i (1) The proposed Sign Code Exception is necessary because a conforming building or sign on an adjacent property would limit the view of a sign erected on the site in conformance with the Sign Code standards; (2) The proposed exception to the height limits in Side Code is necessary to make the sign visible from the street because of the topography of the site; E (3) A freestanding sign to be located on a secondary access drive that serves the subject property from a street other than the .street to f which the business is oriented. (4) Up to an additional 25% of sign area or height may be permitted to adequately identify the business when it is determined that the t increase' will not deter from the purpose of this Chapter. This increase should be judged according to specific identification needs and circumstances which necessitate additional area to make the sign sufficiently legible, The increase(s) shall not conflict with any f other nondimensional standards or, restrictions of this Chapter. ' STAFF REPORT SIGN CODE°EXCEPTION SCE 87-02 - PAGE 2 (5) The proposed sign is consistent with the criteria set forth in section 18.114.130(g) of this Chapter. (6) In addition to the criteria above, the Commission shall review all of the existing or - proposed -signage for the development and - its relationship to the intent and purpose of this Chapter. As a condition of approval, the Commission may,require: (a) Removal or alteration of nonconforming signs to achieve compliance with the standards contained in this Chapter; and (b) Removal or alteration of conforming signs in order to establish a consistent sign design throughout the development. (c) Application' for sign permits for signs erected without permits or removal of such illegal'signs. In addition, Code Sections 18.114.110 and 120 contain provisions regarding nonconforming signs and their removal. Section 16.114.110(a) states that "signs in existence on March 20, 1978 which do not; conform to the provisions of this Chapter but which were constructed, erected or maintained in compliance with all previous regulations, shall be regarded as nonconforming signs which may be continued until March 20, 1988." The applicant has not provided evidence of a City—approved sign permit noting date of erection but staff surmises this occurred in late 1976 or in 1977 based on the two previous building permits. Subsection 110(d) also notes that "any sign' which is structurally altered, relocated or replaced shall immediately be brought into compliance with all provisions of this Chapter. .." Staff- notes that no structural alteration of this sign is 'planned. A change in sign faces is proposed. The sign cabinet, however, has been removed. Subsection 120(d) states that the owner or lessor of a sign shall remove the sign and sign structure when either the business that it advertises has discontinued business in the city or the business it advertises is no longer conducted in or upon the premises upon which such sign is located. Staff notes that the site has been unoccupied for about three months and that the sign was not used during this time. The sign, therefore, not only has nonconforming status (allowing, it to remain up until March 20, 1988) but it may be illegal as well (no record OF a sign permit). Sign Code Exception criteria number 2 - could be construed as applicable in this case because of the higher elevation of I-5. Exception criteria number 4'would allow, the site to have a 25 foot high sign with a sign area of 87.5 square feet per sign face or a total of 175 square feet: The,applicant's proposed 228 square feet in area amounts to a 63 percent over the standard minimum Code requirements. -STAFF REPORT - SIGN CODE EXCEPTION SCE 87-02 —PAGE 3 4 staff- learned area t would be visible to a passing` motorist Ina phone conversation with th a a sign company representative, } that the minimum sign would be 64 square feet, status and size, staff recommends that the In light of this sign's point further. Planning Commission recommend relocation of the pole to a north along mi i 66th Avenue to avoid some of tl"(-' treesn facand e o allow a sign height of 25 feet and area of 97.5 square feet per ' I C. RECOMMENDATION staff recommends Based upon the findlngs and subect tootheusions followingtconded aboions: approval of j SCE 87-02 applicant shall erect a sign no higher than 25 feet in height 1. The app n face. with a maximum area ,o¢ 87.5 square feet per sig 2. The freestanding sign shall be erected along SW 66th Avenue on the subject property but northlof its current location. 3. The applicant shall obtain a City sign permit prior to erection of the freestanding and any other signs for, the site. 4, This approval is valid for one year if exercised within one year of the final decision date noted below. VED BY: Wil iam A. Monahan Stuart PREPARED BY: Deborah A. Director of Community Assistant Planner Development cs/1638D :gee, STAFF REPORT — SIGN CODE EXCEPTION SCE 97-02 ;— PAGE 4 CITY OF TI RD OREGON December 9, 1987 Mr. .Thomas M. Snook Foress Sign. Co. 30255 Highway 34 Albany, OR 97321 Dear Mr. Snook: This is to inform you that an_appeal of the City of`Tigard Planning Commission decision (Final Order 87-02 PC), regarding a sign 'code exception application on behalf of the Microage Company (SCE 87-02) has been filed. The appeal is scheduled to be heard by the City Council on January 11, 1988 at 7:30 PM. The City Council may decide to accept staff recommendations, the Planning Commission decision or devise modified'conditions. Should the City Council deny this appeal, the City will expect the nonconforming sign to, be removed by 4:30 PM, January 12, 1987 (or the following day after the hearing should this case be,moved to _another date). Should the sign not be removed the following day, the City will cite Foress Sign Company with a civic infractions summons and complaint for violating Code Section 18.114.110(d) with a recommendation for a penalty of 1250.00 per day for each day the sign remains up after the hearing date. Sincerely, Deborah A. Stuart Assistant Planner cs/2182D' 13126 SW Hail Blvd.,PA,Box 23397,Tigard,Oregon 97223 (503)639-4171 n to TIGARD PLANNING COMMISSIOTES REGULAR MEETING - NOVEMBE;( � 987 1. Vice President Owens called the meeting to order at 7:40 PM. The meeting was held at the Tigard Civic Center - TOWN HALL ROOM - 13125 'SW Hall Blvd., Tigard, Oregon. 2. ROLL CALL: Present: Vice President Owens; Commissioners Barber, Leverett, Fyre, and Rosborough. Absent: Commissioners Moen, Peterson, Newton, and Castile. Staff: KeithLiden, Senior Planner; Elizabeth Newton, Senior Planner (arrived 8:00 PM); Diane Jelderks, Planning Commission Secretary. 3. APPROVAL OF MINUTES Commissioner Barber moved and Commissioner Rosoborough seconded to approve the minutes as submitted. Motion carried by majority of Commissioners present. Commissioners Fyre and Rosborough abstained. 4. PLANNING COMMISSION COMMUNICATION Vice . President Owens stated that she had received a copy of a Transportation Document prepared by Washington County and will make copies available for Commissioners who are interested. Staff stated that two application have been added to agenda item 5.1. One for Mr. John S. Blomgren and one for Mr. Bob_Burness; both are for NPO # 8. 5. PUBLIC HEARINGS 5.1 REVIEW APPLICATION FOR APPOINTMENT TO NEIGHBORHOOD PLANNING ORGANIZATIONS. The following applications were reviewed by the Commission: — 1. Blake.Wiland NPO # 7 2. William Brown NPO # 7 3. Doug Pettitt NPO # 7 4. Bob Burness NPO # 8 5. John Blomgren NPO # 8 6. Eugene Sena NPO # 1 7. Ray Baldwin NPO # 2 8. Rick Herr NPO # 6 9. Walter Crow NPO # 6 10. Herb Curtis NPO # 8 11. Charles Daley NPO # 8 12. Jim Hein NPO # 8 _Blake Wiland, William Brown, Doug Pettitt, and Bob Burness were all present and made statements to the Commission as to why they would like to become NPO members. John Blomgren submitted a written statement to the Commission as he is attending another meeting. The rest of the applicants had already been interviewed by the Mayor's Advisory Committee and Mayor Brian had submitted a memo requesting the Commission forward their applications to City Council for appointment to their appropriate NPO. PLANNING CONKIssION MINUTES - NOVEMBER 10, 1987 PAGE 4 3 S Commisioner Fyre moved and Commissioner Rosborough seconded to forward all applications to City Council with a recommendation for appointment to C their appropriate Neighborh000d "Planning Organization. Motion carried unanimously by Commissioners present. 5.2 SIGN CODE EXCEPTION SCE 8702 LOCKHART (FORESS SIGN CO.) NPO # 4 E Request to allow continued use of'a nonconforming 32 foot tall, 228 square foot sign where 20 feet in height, 140 square feet are the maximum sign height and size allowed on property zoned C-G (General Commercial). LOCATION: 12323 SW 66th (WCTM 2S1 1AA 6400). Senior Planner Liden reviewed the applicant's proposal explaining staff's recommendation for approval with modifications. He stated that if the Commission felt criteria number 2 is supported then they could justify increasing the height of the sign, but not' the. size. Discussion followed regarding moving the sign, the cabinet around the sign, the fact that the new sign,had already been erected, and what allowances had been made for Landmark Ford. APPLICANT'S PRESENTATION o Bill Kittredge, 12323 SW 66th Ave, MicroAge Branch Manager, submitted two , photos of the site explaining that because of the topography of the area that the height and size proposed by staff is not sufficient for good visibility for the "I-5 travler, who is the market they are trying to reach. He explained that one of the reasons that this site was choosen was because of the existing sign that they understood all they needed to do:was replace the face. o Thomas Snook, 30255 Hwy 34, Albany; OR 97321, Foress Sign Co. stated that the sign was designed for this location and if the sign was shortened or reduced in size that is would make the sign unusable. o Mike Magee, 12323 SW 66th Avenue, owner of MicroAge, stated that if he would have aware of this problem he wouldn't be here this evening. —he continued that he had used two criteria for selecting the site, accessibility and visibility. He continued that Pat Lockhart had Leased the site on the bases that it would be developed into a high class professional environment and that Mr. Lockhart had the mistaken assumption that the sign was useable by replacing the face. If the sign is moved or s= reduced in height and size it would not be visible. The sign is critical as the building cannot be seen from I-5. He requested the Commission approve the request as submitted. o Jerry Rahn, 10900 SW 76th P1., Tigard, Administrative Assistant for Pat Lockhart, stated he is representing Mr. Lockhart while Mr. Lockhart is out of town. He asked that the Commission maintain the existing sign in order to maintain the value of the property for the existing tenant. o Senior Planner Liden reviewed the approval for Landmark Ford. Discussion followed regarding the approval and the criteria which could be applied. PLANNING COMMISSION MINUTES - NOVEMBER 10, 1987 PAGE 5 PUBLIC TESTIMONY o Ronald C. Knecht, Oregon State Bar, 5200 SW Meadows Road, ,Lake Oswego, Or 97035,_ owner of the lot just south of the sign opposed the proposal. He did not consider a bright red sign to be professional and noted that it served no informational service. He continued that the Interstate Highway had banded billboard signs from the interstate, which is what this sign give the appearance of. He did not feel there would-be any value to relocate the sign closer to the Landmark Ford eyesore sign. He requested the Planning Commission deny the request in order to maintain property values;of surrounding properties, otherwise, other businesses would be requesting larger signs. REBUTTAL o Bill Kittredge did not feel the proposed sign damaged the professional, environment. The sign does have informational purpose, it serves to inform the 'public that a computer store exist there. Moving the sign would mean they would have to removesome trees, which they preferred not to-do. He disagreed that the sign would degrade property values. o Discussion followed on what is more important the height or size, when was the proposed sign erected, and what type of business is MicroAge. PUBLIC HEARING CLOSED o. Commissioner Leverett was concerned that there would be no end to making' exceptions, however, they deserve the same consideration'that City Council gave Landmark Ford. He was not convienced either way. o Commissioner Barber stated that the Code had been written for a reason and that they should stick to it. If you give this exception you would have to give the same exception to everyone else. o Commissioner Rosborough had concerns with making a series of exceptions. o Commissioner Owens stated that she is the original anti sign code exception Commissioner, however, she felt criteria 2 regarding topography could apply to this site. She supprted staff's recommendation, except for moving the sign to the north, she did not feel there was enough testimony to warrant this. She supported the other Commissioners concerns for granting exceptions. o Commissioner Fyre was concerned because the sign had already been erected. He did not feel the applicant would be happy with the Commission's decision and felt the City Council should address special exceptions for this area only. He felt the application should be denied and forward to City Council. o Discussion followed regarding what to approve and what criteria applied. * Commissioner Leverett moved and Commissioner Fyre seconded to deny SCE 0702. Motion failed one to four. Commissioner Fyre, Owens, Rosoborough, and Barber voting no. PLAWING COMgSSION MINUTES a NOVEMBER 10, 1987 PAGE 6 * Commissioner Rosborough moved and CommissionerBarber seconded to approve SCE 87-02 based on staff's findings andconclusions including the finding that criteria number two applies, which _would'modify condition number one to read no higher than 32 feet and to remove condition,number 7 two. Also, for -staff` to 'prepare the final order- and for Vice,President ' Owens to sign °of on that final order. Motion carried unanimously by Commissioners present. 5.3 ZONE ORDINANCE AMENDMENT ZOA 87-06 DRIVE THRU WINDOWS CHAPTER 18.130 A request by the City',of- Tigard to amend Chapter 18.130 Conditional Uses to add a section for Drive Thru Windows. Senior Planner Newton reviewed the proposal, explaining that City Council had adopted Planning Commission recommendation to have Drive In Windows as Conditional Uses, now they need to adopt criteria for approving them. She stated she had,gotten some of her criteria from the City of Beaverton and that she had contacted McDonalds and the US Bank for their input on these criteria. Discussion followed regarding different criteria. PUBLIC TESTIMONY o No one appeared to speak. PUBLIC HEARING CLOSED Commissioner Pyre moved and Commissioner Rosborough seconded to forward ZOA' 87--06 to City Council with a recommendation for approval. Motion carried unanimously by Commissioners present. 6. OTHER BUSINESS o Senior Planner Liden reviewed the request for Utility easement vacations for lots 4 and 5 of Amart Summer Lake and lots 131 and 132 of Kneeland Estates No. 2. Commissioner Barber moved and Commissioner Rosborough seconded to forward the easement requests to City Council with a recommendation for approval. Motion carried unanimously by Commissioners present. 7 ADJOURNMENT 9:00 PM 4 Diane M. Jelderks, Secretary ATTEST:` Bonnie Owens, Vice President 13807D/dm PLANNING COMMISSION MINUTES _ NOVEMBER 10, 1987 PAGE 7 TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) [MICROAGE] TIGARD PLANNING COMMISSION` NOVEMBER 10, 1987 AGENDA ITEM 5.2 VICE PRESIDENT BONNIE OWENS, "Now, can we have the staff's presentation for 5.2 � SENIOR PLANNER KIETH LIDEN, "This is a sign code exception proposal that involves an existing sign that is presently 32 feet high, with a 114 square feet-'per side, or a total sign square footage of 228 square feet. Its located at the former Allstate Insurance building on 66th Avenue, which you can also see, somewhat, from I-5. The applicant is proposing to change the face on the sign, since there is a new company 'thats' occupying the building, and essentially wanting to leave the sign the same in every other respect. The problem that we have, or the reason that they are in here with a sign code exception is because it is presently a non-conforming sign; and if you do change the face on the sign then you are required by the Code to bring it into conformance with sign ordinance requirements. Based on the location of the sign it would be allowed by the Code right now to have a maximum height of approximately 20 feet and a size per face of 70 square feet per side, or 140 square feet total. We have outlined the criteria that we can use for evaluating sign code exceptions and based on the anaylsis of the criteria we find that we would have the ability to allow an increase in sign area and TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 1 height riot to exceed 25 percent, which would result in a; height of approximately 25 feet and maximum area of approximately 87 1/2 square feet per side. We are recommending approval of the sign code exception allowing those maximum dimensions for the sign, but not the dimensions proposed by the applicant. I might add that one other criteria that could be considered, if the Commission finds this to be the case, is criteria number four on page two, excuse me, criteria two on page two would allow for exceeding the height limit by an additional amount if its found that topography, conforming buildings, or other signs block the view of the 'sign. _So that could be used for additional height if that was found to be an acceptable use of that criteria. Any questions?" VICE PRESIDENT OWE NS, "Have you, you say if its found to meet those criteria, what does staff feel?" LIDEN, "Well, we really didn't have that much information to go on. To really use that criteria, to make that finding. We have one picture that I think that you have in your packet that shows; that at least from one particular angle on ane Interstate, there are some trees or large bushes, I'm not quite sure what those are, that are in the way of the sign if it was brought down to the required height. That is also assuming that the sign is left in the existing location. Deborah Stuart of our staff did the report and after a site visit it was her opinion that the sign could be probably be moved to a different location, with 25 feet being visible from an alternate location." x TRANSCRIPT SCE 67-02 LOCKHART (FORESS SIGN CO.) PAGE 2 U U OWENS, "Yes her report mentions moving it north. She must have determined that if its moved a certain number of -feet "north that there would be more visual clearance?" LIDEN, "Yes." OWENS, "Any other questions?" COMMISSIOER BARBER, "I have one. My husband and I drove by that site twice on I-5 and found that it wasn't necessarily the sign that would be the problem. It would be trying to find the on ramp or the off ramp, because, unless you know exactly where you are going your going to have a hard time getting to Haines road, then turning .left, when turning left, then turning left. We dad drive by the office also and noticed that there is a tree just to the south of the sign. it is as tall as the sign is and I don't know how moving it north would help much. However, that may be water over the dam if the sign is already up." LIDEN, "Well the signs been up for a number of years, in fact we're not quite sure hogs long it has- been up. We don't have record of a sign permit. Its possible ,it was erected while it was in the County. I didn't check the annexation records but much of this area, as some of you know, has been annexed as recently as 1964, not this property, but much of the triangle has been annexed since 1990, I believe." PAGE 3 TRANSCRIPT SCE 67-02 LOCKHART (FORESS SIGN CO �' VICE PRESIDENT OWENS, "Well it seems that that sign has been there a long time, I don't know for sure either. What, I have a question regarding the cabnetry. When you say that the cabinetry has been removed, does that mean, does that refer to this area around the outside of the sign. Okay." COMMISSIONER LEVERETT, ,So it just says MicroAge now?" LIDEN, "Thats what its proposed to say." COMMISSIONER LEVERETT, "It says that." LIDEN, "It says that?" COMMISSIONER ROSBOROUGH, "Its up now, yes'." LIDEN, "Like I said, I have not been out COMMISSIONER LEVERETT, "Well, the sign was there the last time I drove by it." VICE PRUDENT OWENS, "The sign is already up?" COMMISSIONER LEVERETT, "The signs up. COMMISSIONER BARBER, "It wasn't on Sunday." COMMISSIONER LEVERETT, "Its up now." TRANSCRIPT SCE 87-02LOCKHART (FORESS SIGN CO.) PAGE 4 COPM9ISSIONER ROSBOROUGH, "It was on Monday." LIDEN, "Okay, well thats news to me." 'd COMMISSIONER ROSBOROUGH, "Was the Allstate sign 6 x 19?" LIDEN, "Thats my understanding, yes, that they were replacing. . . COMMISSIONER ROSBOROUGH, "So its not the sign that they want or they have put in is not any larger than the Allstate sign." COVJISSIONER LEVERETT, "Take the existing sign post that Allstate had." VICE PRESIDENT OWENS, "Is there any further questior.:'of staff?" COMMISSIONER BARBER, "Yes I have one." VICE PRESIDENT OWENS, "Okay. COMMISSIONER BARBER, "This memo that was given by the NPO 4 Chairman, indicates that there was a variance and consideration for Landmark Ford given. How much of a variance was there on that." LIDEN, "Well, Landmark Ford went through a sign code exception procedure, it was denied by Planning Commission, it was appealed to City Council and Council did grant an exception for the sign that has the, for a lack of a better word, { TRANSCRIPT SCE 07-02LOCKHART (FORESS SIGN CO.) PAGE 5 I believe that the size on that is of the new one• Prior to the animated sign That was .also, the order of 250 square feet per side. we have now, we previously had three somewhere on resent sign code exception criteria well. If you the p fit circumstances very just didn't o back criteria that in some cases ] I could g d -like, while there is some other discussion or testimony 1111 fill you would the background. and get that file if your interested in more of tle later here, if you want." in a lit to have ,Would that be helpful to you that background?" VICE PRESIDENT OWENS, COPIMISSIONER BARBER, "I don't know." VICE PRESIDENT pin1ENS, "If it wouldn't be too much trouble? LIDEN, "Nat at all." question. Keith, the staff recommendation is "I have a g have to tear COMMISSIONER FRYE, So they would essentially , but of a less for approvalor sign• : dot-inwhats there and put up another sign. least have to shorten the post and then make the LIDEN, "Well, they would at lea resent location at decision if they felt there was enough visibility at the P 25 feet versus 32-11 n SCE 87-02 LOCKNART (FORESS SIGN C0.) PAGE 6 TRANSCRIPT COMMISSION FYRE, "You said something earlier about paragraph two on the second page. Is 'there enough` latitude there, that if we do you feel that there is enough latitude there, that if we found that visibility was an issue, we could approve the sign exception the way it is now." LIDEN, ,Well, I guess if you, find that criteria two applys that you could grant additional height. Our recommendation would still be not to exceed the 87 and 1/2 square feet per side'." VICE PRESIDENT OWENS, "Okay, thank you." LIDEN, "I'll go get that file." VICE PRESIDENT OWENS, "We'll have the applicant's presentation please." "Good evening, I have some photographs also, . . . VICE PRESIDENT OWENS, "Could you please state your name and address, please. "My name is BILL KITTREDGE, I am the Branch Manager, of the MicroAge franchise, 12323 SW 66th. In the memorandum dated November 10th, which I believe you were all supplied with, I point out a couple of considerations that I hope that the Commissioners will give weight to when they address this issue. For questions that have not been answered by this, for which I am unable to answer for you, our President, Mr. McGee drove up from Corvallis for this hearing. I beleive that the situation that we have here is somewhat unique. The slope of TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO,) PAGE 7 i the lot and the positioning of the trees, which I hope that those pictures point out. I used one of our staff people for scale in terms of giving an idea of the slope seems to prohibit a sign of the height and size, that the staff has recommended. Also, I would like you to consider that our primary target audience for this sign are professional and corporate traverlers up and down I-5. Those people will be going_55 mph and our sign is located over 100 feet from the southbound roadway, being on the other side of the access road. So I think that the exception with regard to the size of the sign is warranted because of those two factors. The topography, as I mentioned, the slope and the large trees,_ limit"our ability to identify our facility as a commercial facility without the use of that particular sign. As the individual who identified the area and that particular facility I would like to point out that one of the things that drew me to it was that sign. It was obvious from the highway that there was a building there. It was subsequent to that that we located that facility. In his discussions with Mr. McGee, Mr. Lockhart, who is :our 'landlord, drew Mr. McGee to this facility with his vision of a professional area in that area of Tigard. In otherwords, as you go down the street, 66th street, from us and in back of us there is a great deal of property yet undeveloped. Mr. Lockhart's vision, which drew Mr. McGee here, is to have a professional set of facilities in that area. We believe that our facility .will be a cornerstone for that. We are establishing a very large computer facility there. The idea is that we will be able to service the commercial, industrial, professional corporate clients in this region from the Tigard area. We are very excited to be here in the Tigard area. I want to mention that you professional staff, both Ms. Stuart and Mr. Laden, who evidently stepped out, have been very very helpful in getting me through the TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 0 maze of these regulations which they understand 'a great deal better than I do. Isincerely _hope that you will consider this sign code exception seriously. We would like to be able to use the existing signage, for reasons of cost, for reasons of visibility, for reasons of identification of our location. I would be glad to answer any questions for you." VICE PRESIDENT OWENS, "We might have some for you later, unless someone has one now? Thank you. We may, I'm sure we will in a bit. Is there anyone here from the CCI or the NPO who would like to testify? Okay. Those who have signed up, the proponents, Bill Kittridge, your the one who just presented, okay, Tom Snook." ,,yes, I'm Thomas M. Snook of Foress Sign Company, Albany, Oregon, 30255 Highway 34, Albany, Oregon. We were retained by the MicroAge Company to utilize the facility much as previously discussed and this sign was originally designed for that 'location. In my professional opinion as a sign manufacturer and installer; I have driven that ,highway, much as Mrs. Barber did, about six or seven times and I do find that shortening the sign would be, would make it unusable using the staff's recommendation. There would be, the only access to the sign at all would be using, it would be on 66th street, which as everyone knows is an untraveled highway that is used for the Ford Company. Also, the thing, the file that is coming on the Ford Company will show that the signing is very prolific and very large comparative to the request being made by the MicroAge Company. There would be an equalivent of about four times the signage on the property adjacent with the same zoning. So there, in respect, their request would be very nominal. Thank you very much." TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 9 } ,i VICE PRESIDENT OWENS, "Mike McGee.° "My name is MIKE MCGEE, I'm with Micro Age computer stores, my address is 1750 NW 17th Street, Crovallis, Oregon, Basically I' just had a few things that I wanted to say is that what brought be to the Tigard area. One of the reasons, I believe, had I been aware of this problem, I doubt if I would be before you now. I made an error in judgement in that we were pressed for time in our move. We were subject to being out of a lease on September 30th and I had already picked a site selection along I-5 under the criteria that I felt was necessary for my business and relocating of it from the area around the Lloyd Center. Primarily, the two primary factors that my business needs are accesibility and visibility. Formerly, the name of my company was MS Computer Systems, which I started in my ' garage five years ago, fairly thinly capitalized. I started with $500 and six visa cards. A lot of (laughter). . . . and a great deal of energy. This change to MicroAge is fairly recent for us and we are representing a new image; for the Portland area. And we have a store in Salem and Corvallis as well. So we were looking for a facility that would enable us to have strong visibility in the Portland area; and primarily what I was looking for was I-5 visibility, because of the strong drive by that is available to us there. I had picked out another site and was going on Barbur Blvd. north, quite to the north, and Pat Lockhart became aware of my situation, that I was looking for a facility and sat me down and talked about his vision of a professional office community that he was planning to build in the Tigard area, along the, that, south of the Haines St, and talked about a high class professional environment that is the type of environment that I`m looking to being associated with. It was that vision TRANSCRIPT SCE 07-02 LOCKHART (FORESS SIGN CO.) PAGE 10 that caused me to change my mind and move at a rapid pace. I think I changed my mind on, like September 15th and dropped my plans; and I had everything lined up at another location. Basically, operated on the mistaken assumption that the existing sign would be available for me for my visibility problem, that I felt I needed to accomplish, and that this would give me the visibility that I desire. That was a mistake in that I, I, I frankly was ignorant of the situation. The, basically what we, we felt when we looked .at that location that the sign was critical for, as you can see in the application there, without the sign you can't see the building from the freeway, and its clear that you can't even see the building' at that point. The move of the sign to the north moves us into 'a group of trees, tall fir trees. I'm not certain that that would gain us anything by moving the sign to the north of the location. And thats basically, you know,` why that particular recommendation was a little bit hard for us to see what we were truly gaining here. Basically what we are looking,to do in that location is expand our facility. We will employ approximately, about 60 people into that facility and we will be primarily designed to attract, as Bill said, has said before me, professional, quality individuals into that location and uh, it was, uh. When I first carne to that site and saw this delapadated overgrown facility that was extremely run down it was kind of hard to visualize myself in there. But with Pat's assurance that he could make it right, and he has invested a great deal of energy, money, and time into that facility to attract me into that location. He's made it what I had envisioned, what I wanted to be in, and its a very professional looking facility at this time. He has upgrading that into a first class operation and so I see things coming together from our standpoint. I thank you for your consideration. Thank you. TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 11 I� VICE PRESIDENT OWENS, "Okay, thank you. Jerry Rahn." "President Owens, Commissioners, I'm JERRY ,RAHN, my residence address is 10900 SW 76th Street, Tigard. My business address is 12725 SW 66th, Tigard, which is the Executive Centre office building which is owned by Mr. Lockhart. I believe you have a letter from Mr. Lockhart that he forwarded to you because of last week. He ask me to represent him this evening as he has had to be out of the Country, in China, on business. I assume that you;all have copies of that letter?" VICE PRESIDENT OWENS, "Yes." RAHN, "The only thing that he wanted me to do was to emphazise his concern to maintain the questioned sign on the property primarily to maintain existing property value and more importantly to maintain the business interest presently and in the future for the existing tenant. If there are any questions that I could possible answer on his behalf I would to glad to." VICE PRESIDENT OWENS, "Perhaps when we get to our discussion. Thank you. And, Keith_ do you have, before we get to the opponent, do you have the information from the Landmark decision? Maybe we could have that now?" LIDEN, "The sign in question for Landmark Ford was approved by City Council on May 12, 1986, and it was for one free standing sign that is approximately 25 feet tall with a total sign area of 302 square feet. So I was saying something a little bit larger, so that would be about 150 square feet a side." TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO..) PAGE 12 VICE PRESIDENT OWENS, "But its 25' tall." LIDEN', "Twenty five feet tall. Were there any other questions?" VICE PRESIDENT OWENS, "What did we, what exception criteria did we use to base our decision on that one." LIDEN, ,Well staff recommended denial, Planning Commission denied it, then it was appealed to City Council, several talking. . . . Council concluded, unfortunately the order didn't really contain much in the way of specifics it just concluded that itmetthe sign code exception criteria and reversed the decision. I think really that the difficulty that we had with this, and I'm sure that we are going to get many proposals like this, as you are aware we've got the sign amortization period is just 'about up. Our Code is going to be requiring non—conforming signs to be removed or otherwise brought into conformance by March 20, 1988. So ,one problem that we are going to have, or one thing that, at least staff feels, need to do, as far as reviewing sign code exceptions, is to be consistent and not be allowing sign code exceptions on the one hand and then the City forcing other people to take similar signs down on the other hand. So, at least, we feel that is very important that whatever is approved that thereisa clear' basis for the approval with the sign code exception criteria that we have VICE PRESIDENT OWENS, "Okay, thank you. Now we have opponent, Ronald Knecht." f TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 13 g "My name is RONALD KNECHT, I'm the Director of Finance and Administration of the Oregon State Bar. We own the lot immediately south of the MicroAge sign' and are attempting to sell it. I Although I'm sympathetic with the plight of Mr. McGee in hoping to get a more visible image on 1-5. I would also point out that that is in opposition to what, apparently, Mr. Lockhart, the owner of that building wishes to do and, that is to maintain a professional environment. Before, I didn't give you our address, 5200 SW Meadows _Road, which is in the Kruse Way Office development area. Before moving out to Kruse` Way, my office looked out onto loth and Jefferson, my view was a large orange ball with the numerials 76 on them. It was not what I would consider a professional sign, nor do I consider MicroAge's sign to be professional. It< is considerablely more visible that the Allstate sign in that it is rather bright red.- I see that the sign serves no informational purpose as Mrs. Barber pointed out, other than to perform an advertising function. The state has banned similar signs on the interstate to enhance the ,image' of Oregon by eliminating billboards and I think this is merely a `billboard that has been removed from the interstate. As a-respresentative of the Oregon State Bar in hoping to maintain the value of our property I would urge the Planning Commission to deny approval of the sign as it is currently configured. Nor do I see any value to be gained by relocating the sign north, although it would be closer to the eyesore, which is the Ford sign. But as you look south on I-5 there are several building that would probably enjoy having a larger visibility from the freeway that have not done that. Thank you for your consideration." VICE PRESIDENT OWENS, "Okay, thank you. Okay now is the time for the proponent's rebuttal if Mr. Kittridge has any comments in response to any of the testimony just persented." TRANSCRIPT SCE 07-02 LOCKHART (FORESS SIGN CO.) PAGE 14 I i f . KITTRIDGE, "Yes mme. There are a couple points that I think bear repeating " or rebutting. The contention that the professional environment- is being damaged, I think is belied by Mr . Lockhart',s support of our application as evidenced in the letter that the Commissionershave received. Mr. Lockhart, obviously, has a property interest in developing-a professional environment there. He attracted us here with that dream in his hand, and obviously, did not feel that our presence there or our signage would detract from it. With regard to the informational purpose, I would also have to respectivefully disagree with Mr. Knecht. I think there is an 'informational purpose served, it serves to inform the public that a computer 'store, that a high caliber computer/ store, a professionally oriented computer store exist at that location. Without that signage there is absolutely no notification to the public of that reality. And with the regard to the image of Oregon. I think that the image of Oregon is one of a environment in which we live in harmony with each other, and with our 'natural surroundings. For us to move the sign would require us to remove some trees. For us to lower the sign would also require the removal of some trees, which I think would degrade the quality of that lot, which I think would make, is a less pleasant environment for the professionals that we employee to work in; and less attractive to others. In sum I believe that Mr. Knecht arguments are based primarily in a reactive mode to a very unattractive situation which existed in his previous location and I do not believe they ,apply to this exception. Thank you." VICE PRESIDENT OWENS, "Okay, thank you. Before I close the public hearing portion are there any question that any of the Commissioners have of the applicant or either of the other people from the company." TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.' PAGE 15 E,, COMMISSIONER FYRE, ,Yes I have a question of the applicant. See if I can 'Is it the height or the size that gives you the most concern?" phrase it. KITTRIDGE, "Is that a question of me sir?" COMMISSIONER FYRE, "Yes, you can answer that question." KITTRIDGE, "Actually its both . COMMISSIONER OWENS, "Could you come up to the mic . several voices . KITTRDIGE, "Excuse me. Actually I feel, as I pointed out in my memo, that to advise indivduals who are passing by at both are important. We are trying a fairly ,high rate of speed, 55 mph, of the existance of our facility. Therefore the size of the letters bears directly on whether or not an d to the individual would be able to see those as they go buy. And with regar parative as both the picture from your staff, and the height, I think it is im pictures that we supplied, indicates." C0MMT.SSIOlN(:R OWENS, "Okay, could you wait a minute I have a question of you ople say that the sign is actually already up too. I have heard a couple of pe there. I didn't notice, although I drive that every day." FORE5S SIGN CO.) PAGE 16 TRANSCRIPT SCE 87-02 LOCKHART, ( KITTRIDGE, "Yes mme. , there was an error made and the sign was put up, I` believe Saturday afternoon while the store was closed. I was not present, had I been present'I would have attempted to stop it pending this hearing, but the sign coopany, evidently, went ahead; we had not stuck this together very well, if you will." VICE PRESIDENT OWENS, "So it wasn't done deliberately to . . ." KITTRIDGE, "No mme." VICE PRESIDENT OWENS, "You ,know, the situation right now looks as if its probably illegal. I don't think that thats absolutely determined and it hasn't received an exception yet, so it may be a real unfortunate situation.' KITTRIDGE, "In putting together a facility of this size, under the time frame that President McGee's decision necessitated, was very challenging. Quite frankly I'm not sure we've still 'got it all glued together. So errors like this are unfortunate, and the've happened. I think that I mentioned in, my memo that we only found out; I was only aware of this hearing late yesterday afternoon. And it was only through the expedition work of your staff, and uh, enlightening me on this subject that I was able to make the presentation that we have been able to make." VICE PRESIDENT OWENS, "One more question. - The cabnetry was reported to be missing or to have been removed. Is that now back in place?" TRANSCRIPT SCE 07-02 LOCKHART (F'ORESS SIGN CO.) PAGE 17 f i f . KITTRIDGE, "Yes, I believe that the, the metal around the outside is what we are discussing and I think that most of it was servearly damaged, and I'm not sure if it was previous wind damage or what the story was. When it came down, I guess there were bird nest and everything else in it, so evidently it was in disrepair for quite a period of time." COMMISSIONER LEVERETT, "Whatkind' of business' do you have, what type of 'business? KITTRIDGE, "We're a computer retail facility there." CONM'1ISSIONER LEVERETT, ' "So, you, thats a retail outlet there?" KITTRIDGE, "We're retail with outside sales force directed at corporate and business environment. (end of tape)" COMMISSIONER LEVERETT, "I guess I see no end to where we stop making these exceptions. I, of course I didn't like the Ford sign particularly, City Council gave that to them. I guess thats my basic reaction right at this moment, I hear what the rest of you have to say; is that you should probably give them the same consideration that the City Council gave Ford. I'm not convienced either way, right at the moment." VICE PRESIDENT OWENS, "Okay. Commissioner Barber," 1. TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 18 COMMISSIONER BARBER, ,well I; I feel that the Code is written for a particular reason and we should try to stick with it, as much as possible, however, there has been an exception.which is over the exception, so I don't know whether I would look at it from the standpoint of saying; well one person got that exception, the additional exception 'then perhaps we should allow it here. But as Kieth mentioned, if we give an exception to one then it will have to be an exception to every one that is going to be changing a sign because it, March of 88 is coming up'very"quickly." VICE PRESIDENT OWENS, "Okay. Commissioner Roseborough, did I get that right. COMMISSIONER ROSBOROUGH, "Rosborough. I think I agree with earlier comments the, with March 88, as I understand it the signs would have to be brought into compliance if it was erected prior to 1978, which it appears that this original sign was. And I am having a little bit of trouble then, about making a series of exceptions when that time is so close. . . . .papers schuffeling. . . .11 VICE PRESIDENT OWENS, "Okay. I think I'm the original anti sign code exception Commissioner, but I would say that there is one exception criteria that I think, probably applies in this case and that one would be number two. That topography there is lower than the freeway there and um. So I would tend to support staff's recommendation for 25' and an area of 87.5 square feet. As far as the recommendation of moving the sign north, I, unfortunately there hasn't been enough testimony presented tonight to explain the rational for that, so you know, I don't have, that seems something for the company to do if they feel whatever we grant, if its smaller than what they what, if they feel TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 19 d be best then that would moving it further north woulseem to be up to them. I do not like, I think I support what all of he other Commissioners have said P epeat it. But I think they are all very important so far so I'm not going to r f problems with our sign code, tryinci to enforce points and we have a lot o4 t' it. Commissioner Fyre?" CommISSIONER PYRE, "Hate sign code exceptions. laughter.. . Couple things enerally, just to get some maybe some come to mind, that -I'll just discuss g - feed back from other Commissioners here. One of :the reasons that the sign is up there the way it is now is because it was inexpensive to do. So they slapped up a new face on it. Which tells me that even if we approve staff's recommendation here, the applicant isn't going to be happy with it. Based on what City Council has done before with Ball Ford, if this goes in front of City Council, I have this gut feeling that they will probably approve it from what we have heard here tonight. Which doesn't set well with me because we go through, the sign code exception and the City changes it. So, what do we do about it. The only thing that I could think of, and I would like' some -feed back on this, is perhaps we move to deny it, forward it to City Council with a recommendation that the City Council approve it VICE PRESIDENT OWENS "WHAT!" cMiISSIONER FYRE, then if the City Council so chooses they direct staff to take a look at sign code exceptions in that triangle area to see if that triangle area should have a different standard for sign codes than 99, or than the rest of the TRANSCRIPT SCE e7-02 LOCKHART (FORESS SIGN CO.) PAGE 20 VICE PRESIDENT OWENS, "Or just along, just the part of the triangle " COMISSIONER-FYRE, ' "Or just along 66th." VICE PRESIDENT OWENS, "Just along the I-5 part." C0IISSIONER FYRE; "I throw that on 'the table for a little bit of discussion." VICE PRESIDENT OWENS, "In the, your suggestion is in the assumption that the City Council is going to approve what they are requesting." C"ISSIONER' FYRE, "Yes. Any,discussion on that." VICE PRESIDENT OWENS, "But your saying that we should recommend that they approve it. That we're going to deny it, but that we are going to recommend that they approve it? Interesting twist," chuckles . . . C"ISSIONER LEVERETT, "Well I think that we either have to fish or cut our bait, one of those tufo." VICE PRESIDENT OWENS, "Pardon me?" 41Y TRANSCRIPT :SCE 87-02 LOCKHART (FORESS SIGN C0.) PAGE 21 'Rim Milli COMMISSIONER LEVERETT, "I think that we should either do one or the other and let. Either approve it or disapporve, and if we disapprove it let the City ,. Council do what they want to do with it. I think we either have to make our own decision here, what we think is best." COMMISSIONER ROSBOROUGN, "I like your idea as far as if, if we deny it and the City Council does approve it, then I think it is very valid, next move to look at that particular _area or similar areas an examine whether or not that is still the appropriate` Code. It takes a lot of peoples time to go thru and just do a series of these and either deny or approve or whatever . . .. sent on to City Council. Apparently, are they sending_us a message, I guess is the question, if they keep approving them after we deny it." COMMISSIONER FYRE, "Thais what I think they are doing sending us a message. And especially if we deny this and then they approve it. So the logical conclusion would be to, for the City Council then to 'direct staff to perhaps take a look at that area." COMMISSIONER LEVERETT, "Personally I think that they, the, uh, suggestion or the recommendation of staff is viable, I mean, either approve what they ,have >or deny, one of those two. VICE PRESIDENT OMENS, "Yes. In which case, if we approve. Yes.' { TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO ) PAGE 22 Ill LIDEN, "One other, I think you have one other option, one other option that I suggested is to look at criteria two, dealing with height. You would have the opportunity to have something in between what the staff is recommending and what the applicant is desiring. . .`.several talking. . . One thing, given the m criteria that we have, that I don't see having any flexible beyond 25 %, is the size." VICE PRESIDENT-OWENS, "Okay, wait." LIDEN, "If you determine that visibility is a legitimate factor in this case then you can grant additional height for the sign and still be within the sign code exception criteria. VICE PRESIDENT OWENS, "Okay, higher than 25 feet, but not as high as 32?" LIDEN, "No. Criteria two essentially says that there is topography, conforming building, or things are interfering it has no limit. The other one is say for the aesthetics of the sign, or advertising needs, or something like this, you need some additional height, thats where the 25% comes in. But if you have a legitimate need because there are things in the way, and you have to have the sign higher in order for it to be seen, then there is no particular limit, then its just whatever you deem is necessary. So thats another possibility that you have." c"ISSIONER ROSBOROUGN, "So we can go higher, but we can't go larger?" t, 'i TRANSCRIPT SCE 67-02 LOCKHART _(FORESS SIGN CO.) PAGE 23 i f i LIDEN, "Right.;" VICE PRESIDENT OWENS, "Okay. Alright, so we have three options actually." i COMMISSIONER FYRE, "Of course if we do approve a higher height can the applicant then take it to City Council? Do they have that option?" j I i 9 Council?" :VICE PRESIDENT OWENS, "Staff can they take at to Cit i 1 LIDEN, "Yes.° VICE PRESIDENT OWENS, "So if we approved a higher than 25 foot height, but the area still has to be no greater than- the 87.5, is that correct Keith? 4 Then they could take it, you could go to City Council and, would it # `t wouldn't only if, but you could automatically go to them anyway? No i y � F LIDEN, "It would need to be appealed or called up by the Council." COMMISSIONERFYRE, "Whats the cost for an appeal?" LIDEN, "I believe its $300.00 plus the cost of the transcript for the applicant to appeal." fl: VICE PRESIDENT OWENS, "And how can the wheels be set in motion for Council to call it up?" What make them, what alerts them to something. TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 24 LIDEN, "They get a copy of this decision. Theres a 10 day appeal period with your decision." VICE PRESIDENT OWENS, "Okay. Well, actually the public hearing portion is closed, is there some technical information or input, I shouldn't take - anymore." KNETCHT, "I have a question. If the applicant was on 68th instead of 66th could they 'go 125 feet in the air so that their sign could be seen from the freeway?" VICE PRESIDENT OWENS, "Staff?" LIDEN, "That would really be a question for interpretation, there ,isn't anything clear that is in the Code. To be honest. .. . .severaltalking . . . . No, thats a valid question, but that would be a policy decision. We don't have anything that says, wellif you are more than 400 feet." VICE PRESIDENT OWENS, "Okay. Commissioner Barber did you have any input, any responses to his suggestions." COMMISSIONER BARBER, "Well, with staff bringing up exception two and with what Commissioner Fyre has said, I think that I would be inclined to say that we would still be following the Code by allowing an exception in the height, but not in the size of the faces. And we would be doing, well we, I would be doing what I feel is correct in this area. Compromising, or using this one TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 25 exception. So I would probably go along with 32 feet, which is whatis there. Its just that I, I'm -iot to comfortable with the sign having already been put up. Especially if the applicant knew that the sign code was in existance." COMMISSIONER' LEVERETT, "I don't, my opinion is that its not these peoples fault out here, this is, its transpired, its Mr._ Lockhart's fault. So blame him, he's the lessor in this thing and we've had him before here, haven't we, on signs. Didn't he appear before us and he's pretty well apprised of whats in that Executive Centre. It seems to me that he was aftersomebig signs on that so he's not brand new to this game. UNIDENTIFIED ". .. .coughing. . . .. . a-sign permit is not necessary on changing faces? . . .papers schuffeling . VICE PRESIDENT OWENS, "Are we ready for a motion." COMiMISSIONR ROSBOROUGH, "Could I ask a questions of staff?" VICE PRESIDENT OWENS, "Sure, yes." COMMISSIONER ROSBOROUGH, "Can you clarify on page four under recommendations, number two, as far as the rationale behind them moving to the north, moving the sign to the north, that Commissioner Owens brought up. She was not clear on that and I have to confess to the same. Was there a section . TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 26 iv LIDEN, "Well, I guess several people talking, I `guess really, this condition really shouldn't be mandatory. This was assuming that it would be 25 Feet in height. It was felt by the Planner who reviewed this that. moving � the sign to the north would allow the visibility with a 25 foot height; but I feel that that should just be the option of the applicant, because there is nothing wrong with the location of the 'sign as far as the Code is concerned. VICE PRESIDENT OWENS, "The north location is still on the property?" LIDEN, "Yes." VICE PRESIDENT OWENS, "Okay. Has to be doesn't it? Okay. Any further questions. Do we have anybody ready to make a motion. Do you want to make a motion." COMMISSIONER BARBER, "No." COMMISSIONER LEVERETT, "I make a motion that we deny, whats this, sign code exception SCE 87-02." I VICE PRESIDENT OWENS, "Do we have a second." COMMISSIONER FYRE, "I'll second it. Then open it for some discussion. VICE PRESIDENT OWENS, "Discussion? Okay. All those in favor so indicate by saying aye." `' TRANSCRIPT SCE 87-02 LOCK14ART (FORESS SIGN CO.) PAGE 27 COMMISSIONER LEVERETT, "Aye." VICE PRESIDENT OWENS, "Opposed;." COMMISSIONERS OWENS, FYRE ROSBOROUGH, AND BARBER, "Nage." VICE PRESIDENT OWENS, "I guess we have Four to one. Okay. Motion fails. Do we have another motion. Are you ready." COMMISSIONER ROSBOROUGH, "I'm not sure exactly how to word it. I would like to make a motion that VICE PRESIDENT OWENS, "To approve. Read that pari: to make a motion to approve." COMMISSIONER ROSOBOROUGH, "To approve sign code exception SCE 87-02, but to conform to the Code as to the size of the sign with an exception to the height. _SECRETARY, "So you want to modify with the conditions that the applicant shall erect a sign no higher than 32 feet, is what your going to" COM!"IISSIONER ROSOBROUGH, "Correct." SECRETARY, "and with a maximum area of 87.5, and then you want to remove condition number two?" TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 28 VICE PRESIDENT OWENS, "Yes you do." COMMISSIONER ROSBOROUGH, "Of the recommendation?" 1 f SECRETARY, "Yes." f i COMMISSIOAER ROSOBROUGH, "Correct." VICE PRESIDENT OWENS, "Does he need to put in about. . . SECRETARY, "Yes, to direct staff to prepare the final order and for Vice President Owens to sign off on that order." { COMMISSIONER ROSOBOROUGH, "Okay." VICE PRESIDENT OWENS, "To make that 'clearer. Does it, do we need to say that we are granting this variance_because we feel that criteria number two, in section 18.114.145 is a finding. Do I hear a second." COMMISSIONER BARBER, "I second it." VICE PRESIDENT OWENS, "Discussion? All those COMMISSIONER FYRE, "I just have one discussion item." r TRANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO.) PAGE 29 i VICE PRESIDENT OWENS, "Yes." it will solve the applicant's problem or COMMISSIONER FYRE, "I don't know if not but somehow I have the feeling that its going to be called up to the City Council anyway. This Ball Ford, I think, is twenty five feet high, and its probably in a little higher location than this is. This would pretty muchput the sign, height wise, equal footing with Ball Ford sign, which I think is appropriate. I'll think I will vote for ;it. The applicant can take it to City Council if they so choose. COMMISSIONER LEVERETT, "Are you suggesting that we leave the sign on site the same size, just chop it down seven feet." COMMISSIONER FYRE "No, its the other way, keep it the same height and chop it in`half. COMMISSIONER ROSBOROUGH, "Smaller size." COMMISSIONER BARBER, "Smaller face." VICE PRESIDENT OWENS. "Just the size." C"ISSIONER FYRE, "The size would be Code, the height would be a six foot exception. I think thats what you had in mind. COMISSIONER ROSBOROUGH, "Yes." TRANSCRIPT SCE 87�-02 LOC9HART (FQRESS SIGN CO.) PAGE 30 �4 E f VICE PRESIDENT OWENS., "Further discussion?" COMMISSIONER BARBER, "I guess I have a question. Is it necessary to say that 3 the applicant shall obtain a sign permit?" VICE PRESIDENT OWENS, "Yes, because it has never been obtained. And Chats ' not this applicants problem, its and existing thing that he's inherited, but i it does have to be done. And as Keith explained, what might have happened, was still in Washington the sign may have :been:..erected when the property E 4 County. So, anyway, it is something that needs to be done at this point. 1 Okay. All those in favor of the motion signify by saying aye. , C"ISSIONERS OWEN, BARBER, PYRE, ROSBOROUGH, AND LEVERETf, "Aye." VICE PRESIDENT OWENS, "All those opposed. (no response) Motion passes unanimously." is r 2138D ' E TPANSCRIPT SCE 87-02 LOCKHART (FORESS SIGN CO,) PAGE 31 r, „t_ CITY OF TIGARD PLANNING COMMISSION FINAL ORDER 87-'2 PC A FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS WHICH APPROVES AN APPLICATION FOR A SIGN CODEEXCEPTION (SCE 87-02) REQUESTED BY FORESS SIGN CO. WITH MODIFICATIONS. The Tigard Planning Commission reviewed the above application at a public hearing on November 10, 1987. The Commission based its decision on the facts, findings and conclusions noted below. - A. FACTS 1. General Information' CASE: Sign Code Exception SCE 87-02 REQUEST: To allow continued use of a nonconforming 32 foot tall, 228 square foot sign where 20 feet_..in height, 140 square feet are the maximum sign height and area allowed. COMPREHENSIVE PLAN DESIGNATION: 'C-G (General Commercial) ZONING DESIGNATION: C—G (General Commercial) VA APPLICANT: Foress Sign Co. OWNER: Patrick & Rosemary Lockhart 30255 Hwy. 34 12725 SW 66th Albany," OR 97321 Portland, OR 97223 LOCATION: 12323 SW 66th (WCTM 2S1 1AA Lot 6400) 2. Background Information No previous applications have been reviewed by the Planning staff with respect to the subject property. Allstate Insurance Company formerly occupied the site. Sewer and mechanical permits were issued in April 1976 and June 1977 respectively. No record of previous sign permits could be found. 3. Vicinity Information Interstate Highway 5 lies immediately to the east of the subject property separated only by SW 66th Avenue and a green landscaping strip. Properties directly west and north are also zoned and developed as C—G. Properties to the south are zoned C—P (Commercial Professional). 4. Site Information and Proposal Description Allstate Insurance Company occupied this site for approximately 11 years. The building has been vacant for about 11 months. The site presently contains a 10,900 square foot office building and the subject sign. Access to the site is from SW Franklin Avenue. The subject sign is 32 feet in 'height. The original sign cabinet measured 6 feet by 19 feet for ' a total sign area of 228 square feet-. A field inspection revealed that FINAL ORDER 87-12 PC SCE — 87--02 — PAGE 1 5Y a .. the cabinet has been removed. There are some very tall trees along the periphery of I-5 which may block the view of the sign if it were to be re—erected at the same location. The applicant wishes to _change the sign face of this nonconforming sign in order to advertise for a company called Micro Computers. _ The site will be used by the company as a sales and training ,headquarter. Many night training classes will be held at this location. The applicant states that although SW 66th Avenue has been closed to (through) traffic due to a freeway realignment, it is important to the business to be -visible to motorists on I-5. Landscaping and topography justify the additional sign height. The applicant states that it is difficult to locate this business even with "the recuested sign variance" (the oversize sign). 5. Agency and NPO Comments The City Engineering and Building Divisions have reviewed this project and have no objections to it. B. FINDINGS AND CONCLUSIONS The Planning Commissionconcludes that the applicable Code requirements have been met based upon the findings below: Section 18.114.145 contains criteria whereby a sign code exception approval can be granted. The criteria are as follows (1) The proposed Sign Code Exception is necessary because a conforming building or sign on an adjacent property' would limit the view of a sign erected on the site in conformance with the Sign Code standards; (2) The proposed exception to the height limits in Side Code is necessary to make the sign visible from the street because of the topography of the site; (3) A freestanding sign to be located on a secondary access drive that serves the subject property from a street other than the street to which the business is oriented. (4) Up to an additional 25% of sign area or height may be permitted to adequately identify the business when it is determined that the increase will not deter from the purpose of this Chapter. This increase should be judged according to specific identification needs and circumstances which necessitate additional area to make the sign sufficiently legible. The increase(s) shall not conflict with any other nondimensional standards or restrictions of this Chapter. (5) The proposed sign is consistent with the criteria set forth in section 18.114.130(g) of this Chapter. (6) In addition to the criteria above, the Commission shall review all of }k.. the existing or proposed signage for the development and its FINAL ORDER 87-12 PC SCE — 87-02 - PAGE 2 t x 1, relationship to the intent and purpose of this Chapter. As a ` condition of approval,, the Commission may require: € 4 (a) Removal or alteration of nonconforming signs to achieve . compliance_with the standards contained in this Chapter; and i (b) Removal or alteration of conforming signs in order to establish f a consistent sign design throughout the development. t ; (c) Application for sign permits for signs erected without permits or removal of such illegal signs. In addition, Code Sections 18.114.110 and 120 contain provisions regarding nonconforming signs and their removal. Section 18.114.110(a) states that "signs in existence on ,March 20, 1978 which do not conform to the r provisions of this Chapter but which were constructed, erected or maintained in compliance with all previous regulations, shall be regarded as nonconforming signs which may be continued until March 20, 1988." The applicant has not provided evidence of_ a City-approved sign permit noting date of erection but staff surmises this occurred in late 1976 or in 1977 based on the two previous building permits. Subsection 110(d) also notes that "any sign which is structurally altered, relocated or replaced shall immediately be,brought into compliance with all provisions of this Chapter. . ." Staff notes that no structural i alteration of this sign is planned. A change in sign faces is proposed. The sign cabinet,` however, has been removed. . g Subsection 120(4) states that the owner or lessor of a sign shall remove the sign and sign structure when eather,-the business that it advertises' s; has discontinued business in thecityor the business it advertises is no a longer conducted in or upon the premises upon which such sign is located. Staff notes that the site has been unoccupied for about three months and that the sign was not used during this time. t_ The sign, therefore, not only has nonconforming status (allowing it to remain up until March 20, 1988) but it may be illegal as well (no record of a sign permit). Sign Code Exception criteria number 2 could be construed as applicable in this case because of the higher elevation of f ' I-5. Exception criteria number 4 would allow the site to have a 25 foot ' i{. high sign with a sign area of 87.5 square feet per sign face or a total of 175 square feet. The applicant's proposed 228 square feet in area amounts to a 63 percent over the standard minimum Code requirements. In a phone conversation with a sign company representative, staff learned . that the minimum sign area that would be visible to a passing motorist would be 64 square feet. In light of this sign's status and size, staff recommended that the Planning Commission recommend relocation of the pole to a point further north along SW 66th Avenue to avoid some of the trees and to allow a sign height of 25 feet and area of 87.5 square feet per sign face. However, the Commission finds that the additional sign height would be necessary for the sign based on reasons of uneven topography. Therefore, �. the original sign height should be FINAL ORDER 87-12 PC SCE 87-02 PAGE 3, maintained at 32 feet. The Planning Commission also did riot hear sufficient testimony in favor of relocating the sign. C. _ RECOMMENDATION Based upon the findings and conclusions noted above, the Planning Commission APPROVES of SCE 87-02 subject to the following conditions: 1. The applicant_ shallremove the recently installed freestanding sign or bring it into compliance with condition number two below within 10 days of the date of this order has been signed. 2. The applicant shall erect a sign no higher than 32 feet in height w..th a maximum'area of 87.5 square feet per sign,face. 3. The applicant shall obtain a City sign permit prior to erection of the freestanding and any other signs for the site. 4. This approval is valid for one year if exercised within one year of the final decision date noted below. It is further ordered that the applicant benotifiedof the entry of this order. PASSED: This 10th day of November, 1987, by the Planning Commission of the City of Tigard. Bonnie'Owens,"Vice'President` Tigard Planning Commission is/1866D FINAL ORDER 07-12 PC SCE — 87-02 PAGE 4 CITY OFF TIIGGARD, OREGON COUNCIL AGENDA :ITEM SUMMARY AGENDA OF: January IL, 1988 DATE SUBMIT-TED: January. 4, 1988 ISSUE/AGENDA TITLE: SDR 87-05 PREVIOUS'ACTION. ;Director's Decision Westwood Construction fora riovalMa4 6, 1987 _ PREPARED BY: _Keith Liden DEPT HEAD OK CITY ADMIN OK REQUESTED BY: VOLICY ISSUE INFORMATION SUMMARY The Council has 'called this decision up for- review. The appeal- period for this decision shall lapse at 3:30 PM, Januar',y 1:i., 1988 so that all issues raised by any interested parties cam be r-eviewed by Council,on the evening of the lath, The May Director's Decision to approve the development of Tigard Towne _SGuar'e subject to conditions' including the preservation of 25 mature Douglas Fir- trees, During construction, 19 trees were damaged and had to be removed. The amended Director's Decision approves a revised landscaping plan that is intended to be consistent'with the direction received from City Council. ALTERNATIVES CONSIDERED 1. Uphold the Dir,ector's decision. 2. Modify the Di.reetor's decision and approve the modification. 3. Reverse the approval and direct Westwood to prepare anamendedplan. FISCAL IMPACT SUGGESTED ACTION Alternative 1. Uphold the Director's decision and approve the attached resolution r DATE 1/11/88 I wish to testify before the Tigard City Council on the following item: (Please print the information) 209M 0% Item Description: A enda Item No. 9 Public Hearing Site Development Review SDR 8705 - Westwood Corp. (Albertson's) NPO #6 Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation �)AAO CITY OF TIGARD, OREGON r �UC^rtYr — RESOLUTION NO. 88-- 1cj A RESOLUTION ADOPTING FINDINGS AND CONCLUSIONS TO UPHOLD THE PLANNING DIRECTOR DECISION OF APPROVAL WITH CONDITIONS SDR 87-05 (WESTWOOD CORP.) WHEREAS, the Planning Director approved an amended landscaping plan for the Tigard`'Towne Center Development (SDR 87-05) on December 31, 1987; and WHEREAS, this matter was called up for review before the City Council at its regular meeting of January 11, 1988; and WHEREAS, the City Council had before it the Planning Director's decision and the documentation submitted by the applicant as part of the application; NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: The, proposal satisfies Tigard Community Development Code - Chapters 18.100, 18.120, and 18.150 and they pertain to landscaping and tree removal`. Section 2: The Council, therefore ORDERS ' that the ' above—referenced decision is upheld and that all conditions set forth in the Planning Director's decision dated December 31, 1987 shall be imposed. PASSED: This 11th day of January, 1988. Mayor - City of Tigard ATTEST: City 'Recorder City of Tigard cs/2523D. r RESOLUTION NO. 08— Page 1 CITY OF TIGARD NO,rICE OF DECISION SDR 87-05 WESIWOOD CORPORATION �1 APPLICATION: Request to amend the approved landscaping plan for the Tigard Towne Center (Westwood Corp.), development on property zoned C—G (Commercial General) and located at 16200 S.W. Pacific Hwy. (WCTM 2S1 15 BA, T.L. 100, 101 and WCTM 2S1 15A, T.L. 3100) DECISION: Notice is 'hereby given that the Planning Director for the City of Tigard has APPROVED the above described application subject to certain conditions. The findings and conclusions on which the Director based his decision are as 'noted below. t A. FINDING OF FACT 1. Background On May 6, `1987, the applicant received Site Development Review approval to develop-a shopping center subject to conditions (File SDR 87-05). The development has proceeded in accordance with this approval with the exception of the landscaping plan. 2. Vicinity Information The proposed site for Albertson's is presently surrounded by a variety of zoning districts and development, patterns. Directly west of the ` site (acrossPacific Highway) is the eastern city limits of King City. The area•abutting;this .portion of Pacific Highway in King City is commercial development at the northern edge that gives way to residential development-going south and parlleling'the subject site. To the north, across Durham Road, both commercial and medium high a density residential development' occurs. The Willowbrook Shopping Center, located at the northeast intersection of Pacific Highway and Durham Road, is zoned C—G(PD) (General Commercial, Planned Development) and contains an assortment of retail and commercial uses. East of Willowbrook is a part of the Summerfield planned residential' development. This portion of Summerfield is zoned R-25 (PD) (Multi—Family Residential, 25 units per acre). Two large parcels zoned R-25 are directly east of the Albertson's properties along SW 113th Avenue. One of these parcels contains a single family residence, the other parcel is undeveloped. To the south of the subject site are properties outside Tigard's City limits but within Tigard's Planning Area. ' Some properties are identified on the Tigard Comprehensive Plan Map as low density residential areas with others targeted for medium residential -development. At present, most of these medium and large sized lots are developed with single family residences, a few lots are vacant. NOTICE OF DECISION - SDR 87-05 PAGE: 1 3. Site Information and Proposal Description As noted above, ,the project has gone forward and most of the parking area has been constructed and the Albertson's store is nearing completion. During the course of construction 19 mature. Douglas fir trees earmarked to remain were damaged to the extent that they posed a safety hazard. ; As a result, the City allowed the removal of the trees with the - understanding that a -revised landscaping plan would be prepared and implemented that would retain the visual character of the site prior to the removal of the trees. The 'applicant has submitted a revised landscaping plan feat!.ring 28 " replacement Douglas fir trees with caliper -sizes of 6 to -f? inches. Fourteen are to be located along the Pacific Highway frontage, seven immediately north of building Pad "C" near the Pacific Highway/Durham Road intersection, and' seven trees on the Durham Road frontage.' Six existing Douglas firs situated in the southwest corner of the property ' shall remain. A limit of development line has been shown at a 15 foot distance from the existing trees and the transplanted trees near Pad "C". The new trees are proposed to be spaced at18feet on center. B. ANALYSIS AND CONCLUSION During construction, trees that wereto be preserved were damaged. The City is requiring the submission of a revised landscaping plan that will restore the appearance of the property to be similar to the situation prior to the most recent tree removal. In a series of meetings with City Council, the -staffand the applicant received direction regarding the necessary ingredients the"revised pian must contain to "replace" the lost:' trees. Based upon the direction received, the staff finds the proposed landscaping plan dated 12/31/87 to be in conformance with the Council position with the exception of the following changes that will be necessary: a. All replacement Douglas fir shall be a minimum caliper width of 8 inches. b. The plan shows a net reduction in the number of new trees illustrated on a previous plan and as a result a previous grouping of three Douglas firs shown on the 12/7/67 plan near Pad "C" should be included, bringing the total to 31 new trees c. The arborist report from David Halstead dated 12/23/87 indicates that a minimum spacing of 25 feet should be used for the new trees. d, The 24 inch berm along the western part of the Durham Road frontage should be viewed as a minimum and should be exceeded in some areas to three feet. The berm shall be of a rolling nature. e. The 1•imit of development should be a minimum of 25 feet from the existing trees not 15 feet as shown in the plan. -- - Y NOTICE OF DECISION -- SDR 87-05 — PAGE 2 f A planting schedule, care program, i:nd financial guarantee will be necessary;as a condition of approval. C. DECISION The Planning Director approves the amendment of SDR 87-05 subject to the following conditions: 1. PRIOR TO ISSUANCE OF OCCUPANCY PERMITS„ THE FOLLOWING CONDITION SHALL � BE APPROVED BY THE PLANNING DIRECTOR: n a ad Tie landscape 1 be modified as follows: u �{ There shall be 31 reploecement Douglas firs with a m nimum accaliper of a inches measured at 4 feet from grade. 2�� d 2. Minim spacing of new trees shaxl be 2 ee center. (? ) 3. Minimum distance from new trees all L e 151feet from pave area and 25 feet from cbs shall occur- within 25 feet p No development (pa+rx ruilding b. -Pao the existing oug as fir "A" -- � ' Pacific 1 5. The cluster of 3 Douglas it � i HighwaylDurham Road intersection shown on the plan dated ry 12/7/87hall be installed n of the-Do 14- fii h yt� be submitte b. Planting sc c. A mare _-pr consis en with the Collier and Halstead eports shall be submitted for the Rxipting�a d new Douglas fir trees. _ J d. A' care program consistent with 'c' will be carried out as well as a commitment to annually evaluates the success of the e e toward preserving the rep ace _ A 4 financial guarantee shall be syb�mitted covering 10046 of th of installation and care__f® 2. A11 future development of the center; particularly the build ng pad sites shall conform with the landscaping Milan approved by the Dir ector. � This approval is valid if exercised within one year of t e final decision date noted below. D. PROCEDURE NOTICE OF DECISION -- SDR 87-05 PAGE 3 1. Notice: - Notice was ,published in the newspaper, posted at City Ball and mailed to: XX The applicant & owners XX owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON January 11, 1988' UNLESS AN APPEAL IS FILED 3. Appeal: Any party to the decisionmay appeal, this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. The deadline .for filing of an appeal is 3:30 P.M. 1/11/88 4. Questions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 13125 SW Hall< Blvd., PO 'Box 23397, Tigard, Oregon 97223, 639-4171. Wd I PREPARED, Y` 3leith Liden, Senior Planner DATE /2 �° Willaam Monahan, Director of Community.Development DA E APPROVED (br/251SD) _fUWA la m� NOTICE OF DECISION - SDR 67-05 PAGE 4 3 rd TLw UAKE iaIll VIII► iopi, ,i► qf► rf► rf► If► rft ►f► IT► T M m 1l �►-PIT, 1 ► r 1 i 1 ► 1 _ - v_ NOTE: IF THIS MICROFILMED � � �--�- 2 i � l 3. .I (.>�• f � �. 5. 1��).i__!,6 f i f.� �tfjm�lili►tT(raTj►f�►I►I�r►l►►,irk►Binln��►f►Irf�01►�►1►�►fli�'If 1''T''i��'�f2 `. - - ,, DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DOE TO ! THE QUALITY OF THE ORIGINAL DRAWING. OE 6z BZ Lz Sz sz- Oz ez zz Iz OZ 61 BILI"-91 sr T bi El_ Z�.. 11 OI _6 _® 1 - 9 --5- b -6 _z I'A+" f �►�6udu►d►►oimi6u,lw►►liu►lo► ►►fir rwluulnn MA"w"'CH --1990 ?^ a _ 9 u/fa:Vii �-?.�-a+�s• _- DF9�p1 � 6JMZ _..___ -.-._.__ - DURHAM ROAD z� l .N'.^rF�� '�E.T LNC /� � ��• yP>z , .f./�H y ® �1: ✓ rs 18'a9, xvv.,lg':� vAwN CT'IPLrS-) PAD•D• wto Li r...z.r. KIOSK \ W O a h w �D PArryw,NT� a 6ucr IL / l I PAT,f✓iNb �• 4 f�R .. 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CHECKED REVISED Fl OIL, x, PA L, ua A VIENfeIJNM ul ¢+1NM 1N h(aM H5 Jp PROJECT eA.T ro A<� ��o'�oA- 0 MP V Fuc P vs M4o Mucro 8649 Aloe i�•-lsdF k+ivb r�ti7aGa>al%fiaJ 2n07Rw�v>�,auFW d_o5LH4E ?.1 Oa R�IPJa<, _ LFb l5x. tJ4VY1M�N1 �N DNPIQP W IN VINLPc MINOYt E•IWL /`IW-t yT SHEET TITLE 3.. ASO' �•IEf a2dL.c, ^—NO vP!'4zF, 3„ o J s QL e 2 ewe w s Q i////i yE oeTal-uo.2"Hr�r .Z4 �P u D ihP� �•., ' DGa.S'Lv. NORTH OLYMI6�D RaSEti�NG,1NP�L15� Ge-7 �� -18'LOIJ !d'4W. / I 1.7e 5'W. t 1^!7l4'6t-D�7?' SHEET e;r EL:wC4-a3�1%/Las ' wX 7 ll0f� 1.-IR5VPv1.iE2-u0vw91'i'G7='1G61?A7ni 98'h1"'A�/E. 3GwN4,�IK ldo3.852a L 22 IIO Gp�OA � 4EWBn29'oG_ uwsP-a 30 �rcac ?3'� 4'D,c, �r.,L:� .'��4D:p" - c �.QNi J I to(ZA a;L'oc, /�. LRiJpEf3 y,p,J.> FpP 7pID FL gL'fD WW 65 GONR.E'f5D WfIE+J T'cNMN15/'cR5 r�-�IbQI.•1JBp bD'fv.> .1 - 3. bROLNDLLVea'IO 85 P.PIJtF9{d2eaNDGNNC�•�F�6°�d L�IISNM. - '-- ... /, qq G.,fI56 eaoSloN uE+771N�r w Sfcre'ep5h'!�a-7F}awl 2tt>I.Sygr-6 Ph IegQNlr-sD. 4e '7 WRGCIS. I ala V/PD 120A. .�... ' �6,'fi3eEZAPp�IGR� M GH vi Jb .._ _ _ ;,_$ REM RIJ N6 N 3Y bIJD,p raw,caN . � � y4r a D Z tW11,11-11,14e, awvlb AN TN w F qs• ;. _..-.:v.....:......._:_..,...,,,._._._.:.,._..:�..:...__�.<__... _ ..,�,. ......w' SDPa•19 a1 7DFe.154L; 7t7 o5'bL• •'% „•.� wr`I'c'gP/��I� �DF PPw�'fzef�-iD IJ U Z I !i�D2JP uN o . _— ... 01'I I plgnllnna qn IH pnPupHl'ulnl;q'pnpr'�mfmllnpp�ngngnlpl'Inqlnl'Iqn�IgmplglppHplqqlpl IH9nl;Iupl1,HgHgnlP1'I'I'I,I,Iq,lls - . _. ._..,.-___._....._. ',. rarz:Ir txu n9a L 2 0 4 S a 7 a 8 ((a a 12 ~ «a I9.,a. ,rc Dull..or,a .0 wluxl IZ I Iln 2 9Z R f2 R R12--0Z 91 91 LI 91 LI' fl CI 21 11 al eP L f 2 R L 32 MARCH 7 C I - - __ ..� .,1990 MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor, and City Council January A, 1988 FROM: L_oreen Wilson, City Recorder, p } SUBJECT: 1/11/88 Council Agenda 7\' Agenda Item #10.2 a: Enclosed in the packet is a copy of the Bull Mountain/ Walnut Study without the Administrator's Executive Summary. A copy of that summary will be available Monday evening. lw/2530D CITY OF TIGARD, OREGON MEMORANDUM TO: Honorable Mayor and City CouncilDecember 29, 1987 FROM: Bob Jean, City Administrator SUBJECT; COUNCIL. CALENDAR, FY 1987--88 Attached is an updated tentative calendar for, this fiscal year". Official Council meetings are 'marked with an asterisk ( ) . I've put question marks (?) along side those still needing Council OK, If generally OK, we can proceed and make specific adjustments in the'Monthly; Council Calendars. January 188 5, Tues Budget Committee/Board & Committee Budget & Finance Training TB @ 7;30 x'11, Mon Council Business Meeting *12, Tues Budget Committee Meeting (Supplemental Budget & Budget Guidelines) 14, Thurs CDBG Policy Advisory Group (Tigard Town Mall, 7:30 pm) ' TB @ 8:00 *18, Mon Council Study Agenda (6,30) (Meet with City Center, Plan Task Force) 20. Wed MACC Meeting (1:30) Beaverton 1-ibrary 21, Thurs Community ' Development: Block Grant Planning Advisory Board (7:30) - Location TBA *25, Mon Council Business Agenda (6:30/7:30) 26, Tues Boards & Committee Chairs Meeting (7:00) 28, Thurs Public Affairs Forum, 7 PM, Rock Creek PCC (re annexations) February- 1 __88 *1, Mon Council Business Agenda (6:30/7:30) Public Hearing—Supplemental Budget *8, Mon Council Study Agenda (6:30) 15, Mon' NO COUNCIL (President's Day) 16, Tues Bull Mountain/Walnut Meeting? 17, Weds MACC Meeting (1:30), Beaverton Library 18, Thurs Community Development Block Grant Planning Advisory Board (7:30) - Location TBA x•22, Mon Council Business Agenda (6:30/7:30) *27, Sat Fanno Creek Conference Council Calendar March '88 *1, Tues Budget: Committee (Message and Revenues) *7, Mon Council BusinessAgenda (6:,30/7:30) x8, -rues Budget Committee (Community Services Program) *14, Mon Council Study Agenda (6:30) *1.5, 'Tues Budget Committee (Community Development Program) MACC Meeting (1:30) - Beaverton Library 17, Thurs Community Development Black Grant; Planning Advisory Board (7:30) Location TBA s X21, Mon Council Business Agenda (6:30/7:30) *22, Tues Budget Committee (Recommendation) ?28, Mon Budget Committee (Recommendation--if necessary) ?29, Tues Budget Committee (Recommendation-if necessary) April '88 *11, Mon Council Business Agenda (6:30/7:30) 5-16 Fri--Sat Council Workshop 71 riat x•18, Mon, Council Study Agenda (6:30) (Meet with City Center Plan .Task Force) 20, Wed MACC Meeting (1:30) -• Beaverton Library 21, Thurs Community Development Block Grant Planning Advisory Board "(7:30) ,- Location TBA *25, Mon Council Business Agenda(6:30/7:30) 26, 'Tues Volunteer Awards & Recognition May '88 *9, Mon Council Business Agenda (6:30/7:30) x16, Mon Council Study Agenda (6:30) (Meet with Park Board) 18, Wed MACC Meeting (1:30) --;Beaverton Library 19, Thurs Community Development Block Grant Planning Advisory Board (7:30) Location TBA -*23, Mon Council Business Agenda (6:30/7:30) I I t. June '88 j t X-13, Mon Council Business Agenda (6:30/7:30) , Budget Public Hearing 16, Thurs Community Development Block Grant Planning Advisory Board (7:30) Location TBA j x•20, Mon Council Study Agenda (6:30) �. 22, Wed MACC Meeting (1:30) -- Beaverton Library *27, Morn Council Business Agenda (6:30/7:30) ' July '88 I 4, Mon Fireworks *11, Mori Council Business Agenda (6:30/7;30) x•18, Mon Council Study Agenda (6:30) *25, Mon` Council Business Agenda (6:30/7:30) i i` Council Calendar , August`88 *8, Mori Council Business Agenda (6:30/7:30) X15, Mon Council Study Agenda (6:30) x•22, Mon Council Business Agenda (6:30/7:30) 23--31 Neighborhood Town Halls September 68 1-9 Neighborhood Town Halls x•12, Mori Council Business Agenda (6:30/7;30) *19, Morn Council Study Agenda (6:30) *26, Mori Council Business AGenda (6:30/7:30) October '88 *10, Mon Council Business Agenda (6:30/7:30) *17, Mori Council Study Agenda (6:30) x•24, Mon Council Business Agenda (6:30/7:30) November '88 *14, Mon Council Business Agenda (6:30/7:30) *21, Mon Council Business Agenda (6:30/7:30) December '88. #5, Mon Council Business Agenda (6:30/7:30) *12, Mon Council Study Agenda (6:30) *19, Mon Council Business Agenda (6:30/7:30) mh0028a Council Calendar t _ 110 1 IN g:11filiz� MEMORANDUM CITY OF TIGARD, OREGON OREGON; TO: Honorable Mayor and City Council December 11, 1987 FROM: Tigard Public Library Board SUBJECT: WCCLS Structure and Governance Issue At our joint workshop in November, we mentioned our concern regarding our relationship with Washington County Cooperative Library Services (WCCLS). Our discussion centered particularly on the Holt Report but underlying that concern and other particular ones we believe that the real issue that needs to be addressed is structure and governance of the cooperative. The Washington County Board of Commissioners (BOC) has made the statement that they wish "to get out of the library business." Before they approved the last serial levy for WCCLS they very clearly stated that they expected the libraries to find a new governance structure. A committee was formed and the searchwason for some new way to continue the deliveryof library services county-wide. Two established alternatives presented themselves. This was the traditional library district and the county service district. Very quickly there developed strong support for the library district by the WCCLS Coordinator, the Citizens Advisory Board and the libraries in the unincorporated area. The cities on the other hand looked at this solution as one that would deprive cities of all control of the libraries that they had heavily invested in as well as possibly produce a shift away from the strong community identity and support that each library now enjoys. The Board for such a district would consist of five members elected by loosely defined areas, thus depriving the cities of an assured local representation. The cities responded by suggesting a new model that would preserve City control of local libraries and also preserve the present mode of library service delivery in the County. This has been called the Cooperative Model. Essentially it would preserve library cooperation' in the county as it now exists, providing for a Board to be appointed by the Board of County Commissioners. Each city would have one appointed representative, possible a City Council person, the City Administrator or Library Director. This produced accusations of an illegal board, taxation without representation. As a result, the two times this measure was introduced in the legislature (1985 and 1987) it never made it out of Committee. This last time the Oregon State Librarian testified against it. 13125 SW Hall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 Since this last episode at the legislature things have come to something ;of a standstill. We are deeply concerned that if too much time elapses we will find ourselves at the County Board of Commissioners asking for another levy and at the same time having to 'confess that we have not made progress with our structure and governance problem. The only two alternatives would still be there and we may be looking at the formation of some kind of district that is unacceptable. We always have the alternative of opting out, but that is not preserving the delivery ,of library services as we know it now, nor should we let 'ourselves be in that situation simply' because we haven't been willing to seek a'good solution for everyone. We would like you to help us by taking appropriate action that will get this issue moving again. We are addressing our first appeal to you so that you know what our feelings are and can perhaps suggest how we might be most effective in bringing ,our concern to others, e.g., the County Board of Commissioners. Thank you again for your continued interest in library issues and support during our period of growth and development. Vince Mataresse Chairman, Tigard Public Library;Board lw/2056D cc: City Administrator CITY OF Tinp, OREGON COUNCIL AGENDAITEMSUMMARY AGENDA OF: January 11,1988 DATE SUBMITTED: ISSUE/AGENDA'TITLE: "Access Oregon PREVIOUS ACTION: ri)rity endorsement RE'PARI_D BY:^ Randall R.WWoo_ley 0 DEPT HEAD OK!. "blfY AfJMI.N OK�°1 F..QUESTED BY: City Council POLI Y ISSUE Endorsement of an improved roadway connection between I-5 and Highway 99W as a part of the "Access Oregon program.' INFORMATION SUMMARY At the December 14th meeting, the Council reviewed a resolution of the Sherwood City Council endorsing the inclusion of an improved highway connection between I-5 and Highway 99W in the Tualatin-Sherwood area as a high priority in the "Access Oregon" program. The Council directed that a similar resolution be prepared indicating Tigard's support for the proposed projects. Support for the I-5 to 99W connection is consistent with the conclusions of the Southwest Corridor Study which the Council has previously supported, ALTERNATIVES CONSIDERED 1. Adopt the attached resolution endorsing an improved highway connection between I--5 and Highway -99W as a high priority for the "Access Oregon" program. 2. Take no action, FISCAL IMPACT SUGGESTED ACTION Adoption of the attached resolution. cn/2440U CITY 7 98860 SW MARTINAZZI AVE. PO BOX 369 TUALATIN,OREGON 90062-0369 rA (503) 692-2000 December 24,_ 1987 Tom Brian, Mayor City of Tigard PO Box 23397 Tigard, Oregon 97223 $F "Access Oregon" Program Dear "Mayor Brian:;' Enclosed please find a copy of Resolution No. 2073-•87, supporting the "Access Oregon" Program. The City, of Tualatin adopted this resolution _December 14, 1987. if you have any questions or comments, please feel free to contact me at 692-2000. Sincerely, Michael A. McRillip City Engineer IMAM:gk a:MMAOre.ltr Enclosure `eeecQ/ E RESOLUTION NO. 2073--87 A RESOLUTION SUPPORTING THE "ACCESS OREGON" PROGRAM WHEREAS, the Counties of Lincoln, Yamhill, Tillamook and Washington have adopted Tourism as their economic strategy; and WHEREAS, the State of Oregon has established a program entitled "Access Oregon" and WHEREAS, the Westside Bypass from I-5 to the Columbia River is a new highway that is to be part of the "Access, Oregon" highway system; and WHEREAS, the construction of the Westside Bypass between I-5 and 99W would immediately relieve congestion problems between I-5 and 99W and thus increase accessibility between the Portland Metropolitan area and the Oregon coastal area; and WHEREAS, the increase in accessibility between the Portland Metropolitan area and the Oregon coastal area will further `enhance tourism and economic development in the State of Oregon; and WHEREAS, the 99W/Highway 18 corridor has been designated as a destination highway as a part of "Access Oregon"; and WHEREAS, the improvement of the` 99W/Highway 18 corridor would be a`major factor in the strengthening of the Tourism strategy of all the above counties and the municipalities located therein; THEREFORE, BE IT RESOLVED that: I t Section 1. The City of Tualatin hereby acknowledges the importance of the "Access Oregon" project and strongly supports the improvement of the Westside Bypass corridor between I-5 and 99W as a first priority project. Section 2. The City of Tualatin hereby acknowledges the importance of the "Access Oregon" project and strongly supports the improvement of the 99W/Highway 18 corridor as a priority project. . Resolution No. 2073-87 s, Section 3. Transmittal: That the City Recorder is hereby directed to immediately transmit copies of this Resolution to: Governor Neil Goldschmidt Representative Les AuCoin Members of the Oregon Transportation Commission Director of Oregon Department of Transportation - Regional Engineer, Region 1 ODOT Regional Engineer, Region 2, ODOT Mayors and County Chairpersons of the 99W/18 Corridor State Representative Paul Phillips, State Senator Jim Simmons INTRODUCED AND ADOPTED this 14th day of December, 1987. CITY OF TUALATIN, OREGON By Mayor ATTEST: By City Recorder y Resolution No. 2073-87 Page 2 of 2 . I rl 9 E r-L. � J z W m � $s O < Ljj F c I F ✓N,� L., a I I.. V. r•— a aA in°W II l W L^ ZI O U t 1 " ox� 1 L E [J co .9":. U r U' i O < )f 7_0 CITYOFIFARD CL OREGON January 12, 1988 Honorable Neil Goldschmidt Governor of the State of Oregon 254 -State Capitol Salem, OR 97310 Ree "Access Oregon" Program Support & Endorsement Dear Governor Goldschmidt: The Tigard City Council, at their January 11, 1988, meeting passedResolution No. 88-02: A Resolution Acknowledging the Importance of the State's "Access Oregon" 'Program and Endorsing the Inclusion and High Prioritization of Improvements to the Highway,, 99W/Highway 18 Corridor from the Metropolitan Portland Area to the Coast. _A copy of this resolution is enclosed. Sincerely, Catherine Wheatley Deputy Recorder 2676D/ew Enclosure 13126$WHQii Blvd.,P.O.Box 23397,Tigard,man 97223 (503)639-4171 Fm1 d �NORABLE NEIL GOLDSCHMIDT HONORABLE JIM SIMMONS HONORABLE DONALD LEARD VERNOR OF THE STATE OF OREGON OREGON SENATE MAYOR OF LAFAYETTE 254'STATE CAPITOL 12160 SW PAR 4 DRIVE P 0 BOX 55 SALEM OR 97310 TIGARD OR 97223. LAFAYETTE OR 97127 HONORABLE LES AUCOIN HONORABLE PAUL PHILLIPS HONORABLE NEIL COHAN HOUSE OF REPRESENTATIVES OREGON HOUSE OF REPRESENTATIVES MAYOR OF DUNDEE 1716 FEDERAL BLDG 15075 SW DAWN COURT P 0 BOX 201 DUNDEE OR 97115-0201 1220 SW THIRD TIGARD OR 97224 PORTLAND OR 97204 RICK KUEHN, REGION 1 ENGINEER HONORABLE J.A. HEBERT ROBERT N BOTHMAN, DIRECTOR OREGON DEPT OF TRANSPORTATION MAYOR OF SHERIDAN -OREGON DEPT OF TRANSPORTATION 9002 SE MCLOUGHLIN STREET 139 NW YAMHILL 135 TRANSPORTATION BLDG: MILWAUKIE OR 97222 SHERIDAN OR 97378 SALEM OR 97310 MICHAEL P HOLLERN, CHAIRMAN WILLIAM ANHORN, REGION 2 HONORABLE FRANCIS EDDY OREGON TRANSPORTATION COM ENGINEER MAYOR OF WILLAMINA c/o BROOKS RESOURCES OR DEPT OF TRANSPORTATION P 0 BOX 629 P-0 BOX 6119 2960 STATE ST WILLAMINA OR 97396 BEND OR 97709 SALEM OR 97310 MR DAVID BISHOP, CHAIRPERSON JOHN WHITTY, VICE CHAIRMAN HONORABLE WILLIAM STARK YAMHILL COUNTY COMMISSION OREGON TRANSPORTATION COM MAYOR OF WIISONVILLE YAMHILL COUNTY COURTHOUSE 444 NORTH 4TH STREET P 0 BOX 220 525 EAST FIFTH COOS BAY OR 97420 WILSONVILLE OR-97070- MCMINNVILLE OR 97128 S1iirr HONORABLE JEAN YOUNG ALBERTA BRYANT, CHAIRPERSON MAYOR OF KING CITY LINCOLN COUNTY COMMISSION } 15300 SW 116TH AVE LINCOLN COUNTY COURTHOUSE 'tt KING CITY OR 97224 225 WEST OLIVE '-� NEWPORT OR 97365 CYNTHIA FORD HONORABLE DONALD STEPHENS DAVID HAUGEBERG, ATTY AT LAW OREGON TRANSPORTATION COM MAYOR OF DURHA14 HAUGEBERG, RUTER, STONE, 33 VALLEY VIEW DR P 0 BOX 23483 GOWELL AND FREDRICKS MEDFORD OR, 97504 TIGARD OR 97223 P 0 BOX 480 MCMINNVILLE OR 97128 DAVID BOLLENDER HONORABLE EDWARD GORMLEY HONORABLE NORMA OYLER OREGON TRANSPORTATION COM MAYOR OF MC14INNVILLE MAYOR OF SHERWOOD c/o PP & L 230 EAST SECOND ST P 0 BOX 167 920 SW SIXTH AVE MCMINNVILLE OR 97128 SHERWOOD OR 97140 PORTLAND OR 97204 ROBERT DUVALL HONORABLE ELVERN HALL HONORABLE LUANNE THIELKE Opp+ M MAYOR OF NEWBERG MAYOR OF TUALATIN 414 EAST IST STREET P 0 BOX 369 5E NEWBERG OR 97132 TUALATIN OR 97062 711 J CITY OF TIGARD1-OEGOQR / COUNCIL AGENDA ITEM SUMMARY AGENDA OF: .Jfcrt./I�i i��_ �DATE SUBMITTED: _December_1_0, 1987 ISSUE/AGENDA TSTLE: ` Resolution of _ PREVIOUS ACTION: Resolution #II6-13_ Final Acceptances for Penn .'-awn X20/86 Conditional Acceptances Estates Subdivisions PREPARED BY: John Hagman i.—_ ft DEPT HEAD OK 1%21—CITY ADMIN OK REQUESTED BY CommunityDevelowent POLICY ISSUE: 's INFORMATION SUMMARY i i 1, The subdivision known as Perin Lawn Estates is located at SW 115th Avenue and Cottonwood Lane (i.e., adjacent to Englewood Subdivision), 2. Construction progressed satisfactorily arid, as a result, periodic releases of performance' assurance monies' were permitted. On January 20th, 1906, Council - conditionally accepted the subdivision's public improvements subject to placement of the overlay, completion of all sidewalks, and continuation of maintenance until final City acceptance, 3. Staff now cornfirms that: the aforesaid r•eyui.rements have been satisfactorily finished and the public improvements are ready for final acceptance action and the performance assurance may be. released, in C accordance with the City.—Developer Agreement. ALTERNA1"IVES CONSIDERED i 1. Pass the attached resolution. 1 2. Give staff further- direction. j 3. Take no action at this time. 't FISCAL IMPACT City assumption of responsibility for maintenance and operation of the public improvements (street, storm sewer, and sanitary sewer systems) installed within said subdivision. I _ ._ ._.______._....__...._._._.__.__._......._._...�.—SUGGESTED ACTION _ , STAFF RECOMMENDS: Pass the resolution titled, "A RESOLUTION ACCEP'T'ING PUBLIC IMPROVEMENTS KNOWN AS PENN LAWN ESTATES SUBDIVISION PUBLIC IMPROVEMENTS." f sb/21II7D i ROBINS III VMS III Llq N b a q 5?• �N 411 It UIGINI�'`( �►� t. , 10. CITY OF TI.GARD, OREGON COUNCIL_ AGENDA'-ITEM`SUMMARY AGENDA OF: Januar 11, 1988_ DATE SUBMITTED: December, 24, 1987 ISSUE/AGENDA 'TITLE: Work Stations for PREVIOUS ACTION: None j Librar Work Room _ PREPARED BY: Irene Er-tell DEPT HEAD OK- CITY ADMIN OK REQUL STET) LAY i Irene Er i el l LICY ]ISSUE Appropriation of contingency funds based on recognition of increased WCCLS dollarsin the amount of $7,000 and increase in collection of fines in the amount of $6,260. INFORMATION SUMMARY The second phase of maximizing the use of the work rooms requires Purchase.arid installation of furnishings and immediate storage areas for daily tasks. .The proposed components are interchangeable and capable of recombination to allow for future needs. Four additional work stations will be created as well as providing a work area that will allow for an efficient:, productive work flow. This will also permit the use of more volunteers. ALTERNATIVES CONSIDERED 1. Install work stations in library work room. 2. Do not install work stations in library work room. FISCAL IMPACT 1. Funds are available from unanticipated revenues from WCCLS funds and increased collections of fines. The funds will need to be appropriated from contingency initially, with a budget adjustment in January. 2. No multi.-year cost impacts are involved. SUGGESTED ACTION 1. That Council pass resolution appropriating contingency funds based on recognition of increased WCCLS funds in the amount of $7,000 and increased collection of fines in the amount of $6,260, 2• That Council authorize purchase of furnishings designating Envir•onetics, Inc., 17380 Boones Ferry Road, Lake Oswego, Oregon 97034, as the vendor with lowest- quote-- at $13,2647. cs/2395D CJ »i MEMNON MEMORANDUM CITY OF TIGARD, OREGON TO. Honorable Mayor and City Council. December- 21`, 1.987 FROM: Library,Director SUBJECT: Work Stations for Library Work Room The Spacesaver shelving forthe library work roam which `you approved in September has been ordered and is scheduled to be installed in January. The second phase of maximizing the use of the work room can be accomplished with the purchase and installation of furnishings and 'immediate storage areas for daily tasks. Environetics of Lake Oswego has given us a low quote of $13,260, Funding for this project is available from the remaining unanticipated WCCLS funds ($7,000) over this year and next. Collection of fines over the next four years will also be higher than originally project:, making available the remaining '$6,260 for a total of $13,260. In the plan for the work room stations (see floor, planattached ) each work station has been planned for the special 'task performed in that area. Nevertheless,'all components are interchangeable and capable,of recombination in the event of changing needs or enlarging the work room, As a result of the t Spacesaver shelving and this plan, four additional work stations' will be t created as well as providing a work area that will. allow for a more efficient, i productive work flow. This will also allow us to utilize more volunteers in these areas where most volunteer assignments are made. We solicited informal quotes on the project inasmuch as initial estimates showed that the total cost would be under $15,000. Envir•onet:ics, Inc. , of Lake Oswego, came in with the lowest quote of $13,260. i The total of unanticipated funds from WCCLS over this year and next is $30,000; $23,000 having already been approved to purchase and install the Spacesaver shelving. 'The remaining $7,000 plus $6,260 from revised fine collections over this year and the next four will cover the project. This will not create any multi-year cost impacts, nor does it impact negatively on other projected capital outlay needs. i Initially, contingency funds will be needed for the appropriation authorization, with actual supplemental budget adjustments to refund the contingency in January. i Emil E i i t i 1, I recommend that Council pass a resolution appropriating contingency ;funds based on the recognition of increase WCCLS funds in the amount of $7,000 and increased collection of fines in the amount of $6,160. I also recommend that Council approve the purchase and installation of the * proposed library work room stations from 'Environetics, Inc., 17380 Boones Ferry Road, Lake Oswego, Oregon, 97034, as the vendor with the lowest quote. cs/2395D i z i milli SELL p. Li t L me ,tt 5 F !. i I i 1 -.!r. itica ;. _.J F•.z' lc... :f...(. ,r_r a 7t �i _•. _ v FII! �, f 113 « „t .ih1 ( , A0sSt� a I L ,It L. f C.•" C,'ED ,k62, W':�6 7.`IES. '7: Lrt' Hrtl: 4 1106_ _1 F"(11: tir. ._ _ , �,,. 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Nfa,� f`Flt��j. 1 rLlti'.l {� le'ilflF''d e:{. . hIEfT 1' C._} ��lt')�',. N_! .: n.!CLE.r 1.,_ )rf 11.!_ 01", Illi HMI i. AiU:2.•irh ) L_'(' L?'t.li..l_ I' l.E.hl:L: (_.,�1'J.:f E1) � ti;` !. .!I r ala LKS Ctrl �L 11.4 ilftll: 1 `1.3e. .': '!' G.:1:?F 4.>hlc::i_r HI 6.) Ea_{: .I;t 45 i•itrCC :C ALI1.;', Li!__I' /!- - 46-; .. - ,1_L_i �tNr . r. ( cni r a :G h._ " _16. 7!j 47 Hill! C.II'F;L 1:`:1259 71 s 4 t f � c i � w f o, r o !+ Ll i I j Ct Cf 71"� ID, CITY OF`'TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: January 11, 1988 DATE SUBMITTED: December 30, 1987 ISSUE/AGENDA 'TITLE; _ PREVIOUS ACTION: Mayors Appointments Resolution Extending Appointments to "A_dvisoU_Committee'Meetinct 12%1/87 v_ Cid Center Plan 'Task Force PREPARED BY: DonnaCorbet DEPT HEAD OK 4t) CITY ADMIN OK REQUESTED; BY Jill Monte OLICY ISSUE City Center Plan Task Force appointments are expiring and need to be extended. INFORMATION SUMMARY The Mayor's- Appointments Advisory Committee met on December 1st to interview those members interested in being reappointed to the City Center Plan Task Force. The City Center Plan Task Force is continuing work on the City Center Plan. The term of office as set by Resolution No. 86-134 established appointment until 12/31/87,' to be extended if necessary. According to the resolution they can be extended for one year at a time. The attached resolution accomplishes this. ALTERNATIVES CONSIDERED FISCAL IMPACT t SUGGESTED ACTION Staff recommends approval of the attached resolution extending terms for members. dc:2186D P 21 CITY OF TIGARD OREGON COUNCIL AGENDA 'ITEM SUMMARY AGENDA OF: January 11111 1988 DRTE. SUBMITTED: December 30, 1987 ISSUE/AGENDA TITLE: PREVIOUS ACTION: Mavor's Appointments Resolution Makin gRea oinj_ments to Advisory Committee Meeting Various Boards and Committees PREPARED BY: Donna Corbet DEPT HEAD OK,4-D CITY ADM OK REQUESTED BY: Jill Monley POLICY ISSUE Reappointments to Boards and Committees. INFORMATION SUMMARY The Mayor's Appointments Advisory Committee met on December- 1st to interview those members interested in being reappointed to the variolas boards . and committees listed below: Park Board Steve Slabaugh Current term expires 12/31/87 Marty Welch Current term expires 12/31/87 Transportation James Dusevoir Current term expires 12/31/87 Nancy dNewcomb Current term expires 12/31/87 .1 Sc haven t3 Utility & Franchise Gerry McReynolds Current term expires 12/31/87 The attached resolution accomplishes this. ALTERNATIVES CONSIDERED FISCAL IMPACT SUGGESTED ACTION Staff recommends approval of the attached resolution extending terms for members, ' do:2186D CITL OF TIGRRq OREGON COUNCIL AGENDA lj -SUMMARY AGENDA OF: January 11,.198__.._. ----•- DATE SUBMI C'TED:: December r 1987 ISSUE/AGENDA TI'1LE, �__�__ PREVIOUS ACTION: �Rnsolutiori No 871�►4 ointment f� ruing Ray Baldwin to NPO #1/?. Amendincl Ray;•,•Baldwin's ApEa _._.___.---- PREPARED BY: Donna Cornet from NPO #1/2 to NPO #8 REQUESTED BY j X11 DEF _.� ---•---C DEPT HEAD OK__ 'CITY ADMIN OK —Mon-12y----- 4,D ` Neighborhood Planning Organization Appuintments INFORMATION SUMMARY Mr. Baldwin was inadvertently assigned to the NPO #1/2 where his residence is. He ,prefers instead to work on NPO #8 where his business is located. The ? attached resolution accomplishes this, t E c - - _AL fERNATIVES_CONSIDERED t t i F f i FISCALIMPACT, i i S_UGGESIQD ACTION Staff recommends approval of the attached resolution amending Ray Baldwin", appointment to NPO He. dc:2186D