Loading...
City Council Packet - 11/16/1987 r i TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate BUSINESS & STUDY AGENDA sign-up sheet(s) . If no street is available, NOVEMBER 16, 1987, 6:30 P.M. ask to be recognized by the Chair at the start Y TIGARD CIVIC CENTER of that agenda item. Visitor's agenda items are 13125 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters TIGARD, OREGON 97223 can be set for- a future Agenda by contacting either the Mayor or City Administrator. t o STUDY SESSION - 6:30 to 7:30 p.m. o Library Board 1. REGULAR MEETING: 1. 1 Call To Order and Roll Call 1 .2 Pledge of Allegiance } 1 .3 Call To Staff and Council For Non-Agenda Items t 2. PUBLIC HEARING - DURHAM ROAD TRUCK t_IMIT PUBLIC HEARING The Tigard City Council will review the existing truck limit on Durham Road and encourages public input. The public hearing will be conducted in accordance with any applicable section of the Oregon Revised Statutes and any rules of procedure adopted by the Council and available at City Hall . r o Public Hearing Opened o Declarations Or Challenges o Summation By City Attorney o Public Testimony: Proponents, Opponents, Cross Fxaminati.on o Reccmmendation By City Attorney o Council Quest;ions Or Comments } n o Public Hearing Closed o Consideration By Council. - Ordinance No 87- 3 . WESTWOOD DEVELOPMENT - CONDITIONS OF SITE: DEVELOPMENT REVIEW DISCUSSION M o Community Development Director 4. CONSENT AGENDA: Those items aro considered Lo be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Position Authorization/Contingency Appropriations: a. Police Officers (2) for N.E. Metzger - Res. No. r b. Word Processing Operator - Res. No. 87-13 (��.��•e Centralized Dictation System - Res. No. 87j— 4.2 Approve Employee Assistance Program - Res. No,, B7-_/U�— ---` K 4.3 Approve Community Development Block Grant Applications Resolution No. 87-IM Resolution No. 87_13 4.4 Approve Police School Resource Officer Program Contract - Tigard School District - Contract Renewal /q� 4.5 Receive and File Reports: a. C.I.P. Status Report, October 1987 b. Community Development Tigard Quarterly Status Report, July - September 1987 — Recess to Town Hall Conference Room Awl COUNCIL AGENDA - NOVEMBER 16, 1987 - PAGE 1 REM S F. 5. MUNICIPAL COURT STUDY REPORT s o Community Services Director 't. 3 6. COMMUNITY INVOLVEMENT' WORKPLAN DISCUSSION ;. o Community Services Director f 7. NON—AGENDA ITEMS: From Council and Staff . f ti 8. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and F pending litigation issues. 9. ADJOURNMENT 1714D r Ar r T i s 4 y� 4 tSq' F t L f i pt E { ggr 4¢{ b a i 1' d �[qE i r. r. a COUNCIL AGENDA — NOVEMBER 16, 1987 — PAGE 2 T I G A R D C I T Y C 0 U N C I L REGULAR MEETING MINUTES - NOVEMBER 16, 1987 - 6:39 P.M. 1. ROLL. CALL: Present: Mayor Toni Brian; Councilors: Carolyn Eadon, Jerry Edwards, Valerie Johnson (arrived at 6:55 p.m. ), and John Schwartz; City Staff: Irene Ertell, Librarian (present for Study Session with Library Board); Bob Jean, City Administrator; Bill Monahan, Community Development Director; Jill Monley, Community Service Director; Tim Ramis, Legal Counsel; and Catherine Wheatley, Deputy Recorder. 2. STUDY SESSION - LIBRARY BOARD a. Members from the Library Board present; Vince Matarrese, Chairman; Sue Carver, Jane Miller, Linda Monahan, and Walt Munhall. b. Chairman Matarrese summarized the performance statistics and indicators for the past year; his presentation included charts which were displayed for Council view. The Library facilities were beirig well used with a 20-25% growth in circulation per month. Also displayed for Council view was a map which indicated where tho users of the Library live; he noted t.hat patronage was riot just concentrated in "old" Tigard . Chairman MaLarre< e advised that the Library had 90 active volunteers demonstratirig the good community support. He reportsd on a contribution by Dr. Steffanoff in the amount of $5,000. Recently, the Library completed a survoy which asked for ratings on Library service ---- there was riot ane negative comment about the staff. The surveys contained a lot of praise: for the children's programs. Survey comments revealed that 60% of the users thought the new computer system was great: and 40% indicated they didn' t like the system. Survey suggestions included comments indicating the patrons would like to see the collection improved and that the hours should be extended. Chairman mentioned the poor lighting and acoustics in the Library. He acknowledged that the City Administrator and Librarian have been working on this problem, but would appreciate continued Council support. f A report prepared by a consultant in conjunction with efforts with Washington County was discussed by Librarian. She discussed the general dissatisfaction with the contents of the report but noted there were some items of good information - especially, with regard } to demographics. The report was negative with regard to Tigard facilities. Librarian Ertell said she would probably recommend that the Council not "accept" the report but "receive" the report when ready for formal acknowledgment. She noted she would add an addendum. a r; S Page 1 — COUNCIL MINUTES — NOVEMBER 16, 1987 t i DIM Chairman Matarr•ese brought up concerns with growth issues. The s Library facilities and staffing, if the current trend continued, would not be adequate. Discussed was the the variety of methods available to meet the expanding needs (i.e. , increased hours, user fees — would these be feasible?) . Chairman added that the Library Board would like to continue their- good relationship with the City government. He noted that the Library Board would like to see the Library remain as a Department as it would be in the best interest of Library services. Mayor asked if the Library Board had reviewed the Five-Year Financial Plan. Chairman responded that they had riot yet reviewed the Plan — the Mayor suggested this be worked into one of their meetings in the near future as any requests must be viewed with regard to the Five-Year Financial Plan so that all requests can be worked in with those needs for streets, parks, etc. Board member Munhall noted that the national statistics indicate that only 7 percent of all citizens use their libraries . He asked if Council would support the Library report in a drive to increase usage. Councilor F.-Awards expressed support in Lhe increased usago of facilities arid noted that in ordor to mi`t`t tho increased needs of the Library, perhaps, other revenue sources could be found. Councilor• Edwards also rioted that if the Library was strong with wide community support, this benefit could help with othor• City efforts arid has proven to be effective in the pass. Mayor Brian also expressed support. of increased growth. He discussed preparation for the tax base question in 2- 112 year's and commented that it's riot too early to begin studying levels of service desired and what funding would be necessary . Other workshop discussion included the following comments: 0 90-95 patrons per month use the public electric typewriters --- there have beer, many positive comments for this service. o Board member Miller noted there: was a need for more books, especially best sellers . Since the acquisition of WILI, Librarian reported better tracking of where popular books are available. o Librarian noted that an average of $700 per month in fines have been collected. In the past (before WILI), fine collections averaged $500 per year. o Councilor Eadon encouraged the Library Board to continue preparation of their requests, so if grant money should become available (although grant money was very scarce), the Library would be ready to apply. Page 2 - COUNCIL MINUTES - NOVEMBER 16, 1987 3. SPECIAL RECOGNITION — CITY RECORDER WILSON a. Mayor Brian congratulated City Recorder Loreen Wilson on becoming a Certified Municipal Clerk, The Mayor read aloud a letter from the International Institute of Municipal Clerks which highlighted Ms. Wilson's accomplishments in earning this distinguished recognition. A. PUBLIC HEARING — DURHAM ROAD TRUCK LIMIT a. Public Hearing Opened. b. Summation by Community Development Director. He noted that on July 27, 1987 the Council adopted an Ordinance to further restrict truck rouges on Durham Road and McDonald Street. In addition, Sattler Street was included in those July 27, 1987 ordinances. Community Development: Director reported that the Faction had been challenged (appealed to LUBA) by the City of Tualatin. Based upon background information and analysis, staff aril the City Attorney' s office have prepared a series of new findings for the Council to evaluate, hear public testimony, and determine whether• or• riot to reaffirm (i .e, adopt the new findings) the decision mrado in July. C. Mayor• Brian asked the City Attorney to also give a brief summary. City Attorney commented on the procedur-os grid the procedural options available to Council . He noted the C:ounci] would probably be hearing testimony from both opponents and proponents . City Attorney outlined options available to Council : — If the Councilors were persuaded by the testimony, their action would be to repeal the previous ordinance. — Take no action at this meeting which would ]save the previous ordinance in place. -- If Council was not persuaded by the testimony of the opponents and there appeared to be nothing new in the testimony, then Council could adopt the revised set of findings. — If the Council felt there was substantial testimony which needed to be responded to in some way, the Council could give direction to continue the hearing for a few minutes so the comments could be added to the findings. — Finally, the Council could continue the hearing to a later date. d. Public Testimony Page 3 — COUNCIL MINUTES — NOVEMBER 16, 1987 Proponents: o Dave Atkinson, 10460 S.W. Century Oak Drive, Tigard, Oregon. Mr. Atkinson noted that he had enjoyed the truck restrictions on Durham Road which had been in effect for the .last several weeks and that the noise had been substantially reduced. He commented on the proceedings to date including remarks on the volumes of material prepared for the LUBA hearing. Mr•. Atkinson said the residents' main concern was the stopping of intrastate truck traffic. Mr. Atkinson referenced the fact that the Tigard Police Chief- and City Engineer were shown as opponents to the Tigard. (Note: See comments by the City Administrator later during discuzsijn.) o Edgar• A. Taylor, 10110 S.W. Summerfield Drive, Tigard, Oregon. Mr. Taylor• had signed in as a proponent, but declined to speak . o Ken Cheeley, 15390 S.W. Alderbrook Court, Tigard, Oregon. Mr. Chop ley noised that he was the Summerfield Liaison Chairman. Mr. Cheeley r•eport-ed that riot only did he represent people in the Summerfield area, but he had also talked with people in Picks Landing, the new area across from the high school, and high school officials . He said that everyone seemed to be pleased that the tr•uc..ks were riot using Durham Road any longer. Mr. Chcaoley advised that many citizens in the Summerfield community were aware that the Tigard Council was concerned about Tualatin and other neighboring cities and that this was commendable. Mr. Cheeley asked the Council continue to stand by their• decision to ban the truck traffic. Mr. Chooley concluded by stating that the Summerfield Association supports, by 100%, the decision to ban Lr•ucks on Durham Road. o Robert A. Bailey, 15950 S.W. Oak Meadow Lane, Tigard, Oregon. Mr. Bailey noted that Durham Road is about 40 feet from the back of his home and that his brick fence and house had been damaged by the vibration of the large trucks. He requested Council to continue the ban. o Pete D. Kolleas, 10855 S.W. Park Street, Tigard, Oregon, Mr. Kolleas commented that he had been in opposition to trucks on Durham Road for many years. He went over some of the history of the transportation system in the area; he said he believed this problem was linked to the construction of I-205. As a former tankerman (for 35 years) out of Portland, he commented on the size of trucks and the loads they carry and the ramifications of an accident. Mr. Kolleas said that, in his opinion, Durham Road was being used as a short—cut and was not a vital truck route. i �f E i Page 4 - COUNCIL MINUTES - NOVEMBER 16, 1987 E i Liam" Opponents: o Mark Pilliod, City Attorney for, Tualatin, P. O. Box 369, Tualatin, Oregon. Mr. Pilliod noted he was accompanied by Mike McKillip, the Tualatin City Engineer. Mr. Pilliod advised that he had received word via the morning newspaper that this matter, was to be considered by the Tigard Council. He said that it would have been nice to know a bit sooner abt..ut the meeting; however Lhey were prepared to make a presentation. Points and comments by Mr. Pilliod included: He had o!,tained through the 1`i9ard City Recorder a copy of the propocad findirig s along with A.ho Community Development Director's report. -- He mentioned the rv.cuminondations of tho Tigard Polico Chief and City Engineer of last summer and advised that ho had trouble "squaring" the facts that, Choy prusentod at th,o time with tho mat,arial distribute(i for Council review at. this nuset,ing. -- He noted that, the doc i is i o the C.:ounc i l w,+s bo i riq ,A-.;ked to consider would riot, altar thea issues befuro the Land Llse Board of Appeals . He sL,ited th,at the fundament,+1 issue before LUBA 13 whether or not: this itt a hind use dtaCision and L.UDA mu-3L decide this point. rvgardloss of what the Council (lid at this meeting. -- He referenced r•ecluir•ements of' publishing notice in the newspaper and procedures which must be followed. — He said Council must .address whether or riot there is a requirement for Tigard to maintain tho road as it exists under the terms of the inter•government,41 agreement under- which the City of Tigard accepted jurisdiction. This is an issue before LUBA. He said he was unclear as to wh,.at the Council was trying to accomplish -- the ordinance that Tigard has was in effect. — He said that the Council, by taking the proposed action before them, would be readopting the ordinance already in effect -- this would riot make it more legal with regard to the pending LUBA appeal. He said that tonight's action may be premature. He asked the City of Tigard Council to wait until LUBA had a chance to rule on the issues that were before them. Page 5 — COUNCIL MINUTES — NOVEMBER 16, 1987 He referred to his brief which had been submitted to LUBA. He said Council review of the proposed findings in this brief may cause a change of opinion. He added that he wanted the Tigard City Council to be aware they had the opportunity to more carefully review Tualatin' s brief. (Mr. Pilliod submitted, for the record, two copies of "A Petition for, Review." A copy of this can be found in the original Council Minutes Packet.) - He discussed some of the points contained in his brief. He said there have been no plans presented as to what happens when "we want: to adopt a truck route." tie questioned whether or not LUBA would wonder if Tigard's action complied with statewide planning goals; this was not addressed in the findings and he noted some of the deficiencies he felt the findings had in this regard . Mayor Brian asked Mr. Pilliod that since the ordinance before Council dial not alter the issues or affect LUBA's consideration, why would there be an objection to the Council considering this ordinance? Mr. Pilliod responded that he was concerned about a ". . .p-ocedur•al morass. . ." He said that the Cit:Y's position had already been presented to LUBA and the r•eadoption of the Ordinance was unnecessary. An option available to the Tualatin City Council, tie commented, would be to take the new ordinance Lo LUBA as well . Mr. Pilliod said that he didn' t think the proposed ordinance would a::complish everything the Council expected it to do - it won't send the appeal away." o Mr . McKillip, City of Tualatin Engineer, P. 0. Box 369, Tualatin, Oregon. Mr. McKillip noted areas in which the findings appeared to be lacking and should be addressed. Mr. McKillip said Lhat throughout the findings there appeared to be an ongoing theme about safety. He commented that there should be statistics concerning past accident history. tie asked if the removal of trucks had any affect on the types of accidents which had occurred. Mr. McKillip noted the County's traffic count was inconclusive and inconsistent. Mr. McKillip noted an apparent conflict- between the May 11, 1987 Tigard Chief of Police's reports and the findings now being presented. e. Councilor Edwards commented on the past accident rate. Councilor Edwards pointed out, for the record, that Durham Road had previously been a controlled County truck route. Potential accident hazards may have been somewhat reduced already — all Tigard did was extend the hours. Page 6 - COUNCIL MINUTES - NOVEMBER 16, 1987 cr' f. City Administrator clarified, for the record, comments made by the Chief- of Police and City Engineer for Tigard. He said Chief Lehr had noted concerns about safety issues before traffic data was available. 'The Chief's concern was with the timing, but not opposition to the truck restriction per se. City Administrator commented that the City Engineer's summary comments indicated that the traffic. counts did riot reflect any evidence that the new truck restrictions on Durham Road had resulted in any measurable increases on the truck volumes in other areas of the region. The timing matter had also been present in the City Engineer's earlier recommendations. City Administrator concluded by saying Chief I...ehr and City Engineer Wooley had based their advice to Council upon information then available; better information was now available. g. Recommendation by City Attorney. City Attorney commented that he thought Council had a good summary of arguments on both sides at the hearing. He said that if the Council should reaffirm their previous policy by adopting the ordinance before t:hum, there was nothing major needed by way of amending the findings further. He noted that the principle new argument was the City of Ti(3ar•d needed to address statewide goals. Hc, said ho did riot balieve this was a land use decision. Tf it was, then it would be incumbent upon the City of Tigard Council to address Tigar•d' s own plan and that the findings do. h. Public Hearing Closed. i. Consideration by Council: o Councilor Edwards expressed appreciation for tho testimony, but said he had not changed his stance. He also not,�d his agreement with Mr, Kollvas with regard to the traffic—problem history. Councilor Edwards said he supported the proposed ordinance. . o Councilor Johnson noted that the Council did table a decision for thirty days last summer to enable the Tigard and Tualatin Council's time to meet. She recounted the circumstances which prevented this meeting from taking place. Councilor Johnson noted the need for communication between the two cities and to work through this situation. She said she was in support of the ordinance before them and regretted that the appeals process could not be ended. o Councilor Schwartz said that he was convinced that the Tigard Council had done the right thing. He added that reaffirming the decision with a new ordinance should not really have any impact or affect with the City of Tualatin. He concluded by saying that he thought everything had been covered well. Page 7 — COUNCIL MINUTES — NOVEMBER 16, 1987 o Councilor Eadon rioted that it was unfortunate the issue had taken the course of events it had. However, she noted, she did not regret her original vote and would vote to sustain her previous decision. She said that the Council had considered a lot of issues and it was not a decision which had been made hastily. She ended by saying she hoped this issue would not- prevent Tualatin, Sherwood and Tigard from working together on larger issues in which they had common interest. o M'Ayor Brian noted there had been missed opportunities for e better communication from both sides and regretted this. He clarified that the purpose served by adoption of the new ordinance: When adopting the original ordinance, Tigard did not put into the record all of the considerations they had at the time. Some of these considerations included the combination of the population (between 2,000 - 2,500 residents), the nature of the road for sight distance, the mix of drivers, and the two schools . Mayor Brian added that the one thing that appears to have been missed by a lot of people was that Tigard had proposed to take an existing 18-hour ban and extend it six additional hours. s The Mayor further pointed out that even with this ban, all trucks under 20,000 pounds would still be allowed to travel the road and local-commerce trucks over 2.0,000 pounds could also continue to use the road. After subtracting all of those out, he said he believed the impart was so little as to riot give any clear signals . The Mayor said that everyone was better served by making i available more information and explanation of Tigard's rationale for the public record, th,� neighboring cities and to LUBA. Mayor added that the adoption of the new ordinance would include those findings and would be more complete. j . ORDINANCE 87-61 AN ORDINANCE REPEALINGORDINANCE N0. 87-45, REAFFIRMING AND MAINTAINING TETE APPLICABILITY OF TMC SECTION 10.16.051 PROHIBITING THROUGH TRUCK TRAFFIC ON CERTAIN STREETS. ri k. Motion by Councilor Edwards, seconded by Councilor Johnson, to adopt Ordinance No. 87-61 . Adopted by a unanimous vote of Council present. 5. WESTWOOD DEVELOPMENT - CONDITIONS OF SITE DEVELOPMENT REVIEW . a. Community Development Director synopsized the agenda item. He noted Westwood Corporation was the developer of the Tigard Towne Square Development (Albertson' s site) at the corner of Durham Road and Pacific Highway. He advised that Westwood Corporation r had notified the City of problems with the remaining Douglas Firs which were part of the Site Development Review. i Page 8 - COUNCIL MINUTES - NOVEMBER 16, 1987 i developer had Development Director said that the This Community Terrill Collier. ed by presented a report from the',, gstrees had been damaged report pointed out that the resented a safety hazard to the construction activity and pinent Director advised that staff had community. Commcanity Develop resentatives and discussed the met with Westwood Corporation rep, laps, prepared by Westwood issue. The most recent landscape- P Corporation, was included in the Council' s meeting pack0t. packet was for acceptance Community Development Director advised that the recommendation staff presented in the COU" m�-rpor P However, staff had of the proposal from Westwood Corparation. David Halstead . subsequently talked with another, arborist,hisfessional opinion, site, and in his p Mr. Halstead viewed the a concerted effort. almost, all of the trees could bei saved by Devclopment Director said the staff, having heard Community hear conflicting professional opinions, recommended t:he Cuunci ine whether both opinions and determor, not any action was necessary . t, Council . b. Mr., Jerry fay of Westwood corporation (aarec'tof'(dott,, c:ampret�ans itue noted they comn(issiorud Collier Arbor study of tho "'sting t.rc'c�s on thc> sitcr. . After discussion, it was determined that Council did not wish to C. hear, the presentation on the alte�rnaLive ply°xr(; but. would raL ger discuss the situation with the tro es . d. Mr-. Terrill Collier summarized thr eont.ents of his repe,rt on tha situation. He noted he had 101; ofof lco(riistr•uconto tione' a triviLye Lhad site late last summer cent time already taken place at Lhat time. Mr. Colliwr' spent done to the trees . describing what damage he felt had been resent a Mr. Collier reported theecut.tingaafr'ythurrootsham RoadHEp said he safety har_ar•d be possible; however, the would like to see the Lrce'Insauto save p the teens . The main safety hazard outweighed try g Mr. Collier said he is no - danyer , he advised is ' blow down. all of the trees recommending removal of all of the trees but, as noted in Group along Durham Road were recommended for removal 1 and Group 2 in his report) . He noted he Mr. Collier described how he evaluated the trees. tate parks hazards to trees in their parks. He noted that used the same criteria that managers in national ands use to evaluateto seven to ten years, the trees probably would survive for up the trees, but then reiterated that Councilwas should decide concerned o withthethe safety issues. He said may not be remedial steps should` be taken; however i over into the parking enough to prevent those trees from falling lot. . •" Page 9 — COUNCIL. MINUTES — NOVEMBER 16, 1987 I F�- md IiiiiiiM mm There was discussion on the remedial steps which should be taken. The Council also asked questions concerning when Mr. Collier had first been called to view the site as well as the number of times he had been to the site. He noted that between visits more construction continued further impacting the trees which prompted him to write a reevaluation of their condition. e. Councilor Eadon asked Mr. Foy why he didn't bring an ar-borist in until late summer-? She also asked why, with his company's knowledge of construction, cutting was allowed within six feet of the trees? Mr. Foy responded that Westwood became involved with the project after the building permits had been issued; they were not privy to the original Site Design Review discussions. He further stated that Westwood had not removed one tree from the site that was riot selected to be removed. Mr. Foy said they did invade one area they had told Keith Liden (Senior Planner, City of Tigard) they would stay out of -- that was dune at a time when the superintendent was not on the site. He said he was confident that they could transplant trees more pleasing to the eye and more aesthetically effective for the neighbors . Mr Foy stated he had riot: received any indication that anyone would riot like to see the existing trees rc.mr �cad and new trees planted. f. Councilor' Johnson noted, for the record, that she sold lumber for a living, and therefore, recognized the value of utilizing trees as a resource. Sho said she knew of many people who would miss those trees; it had been a very pleasing corner. She noted concerns about a potential conflict of interest on the part of the developer (i .e. , visibility of the commercial structures versus the saving of view--obstructing trees) . g. Mr. Collier advised that he had obtained a second opinion from another consulting arborist as he wanted to make sura his opinion was correct. 'This arborist concurred with Mr. Collier' s opinion. h. Community Development Director introduced arborist, Mr. David Halstead, who was contacted earlier that day. i. Mr. Halstead reported that he had not had enough time to really do a thorough examination. (City Administrator submitted, for the record, material listing Mr. Halstead' s qualifications as an arborist. This information is filed with the Council meeting packet information, Agenda Item No. 3.). Mr. Halstead noted that Mr. Collier' s report was extensive and very well done. Fie then went through sections of the report noting those trees which he thought had a good chance of being saved. He said the trees would need extensive help including a program of pruning, watering and c:�,bling so they wouldn't fall over. Mr. Halstead noted the need for ordinances which deal with protection of trees during corstruction. Page 10 — COUNCIL MINUTES — NOVEMBER 16, 1987 Mr. Halstead reported that the trees had just gone through one of- the worst droughts on record this summer, but were still "holding on" very well and appear to be healthy. He said he was concerned with the structure of Group 1 . The Other groups' trees should be cabled together to work as a unit and also thinned by at least 30%. He said that if there was a heavy rain followed by a sLr•ong wind, there would be a good chance that they would blow down. He said, ". . .Z can't guarantee that they' ll stand up. . ." He reiterated that they would have a strong chance of surviving. There was discussion on what steps could be taken to save the trees. j . Community Development Director said staff's recommendation to accept the landscaping plan was rescirid od due to the new information received from Mr. Halstead. k . There was further Council discussion on the different groups of trees and the poLontial for saving them. Mr. ti<alstead noted that if the trees are left the way they ware, with winter approaching, there is a strong possibility that they would blow down. He recommended remedial steps be taken immediately. 1 . Mr. Foy rioted his concorns over, liability and who would assume the responsibility? He requested Chr•iis F'reshlirig (who was present to advise Council of the alt'ernat.ive landscaping plan) be given the opportunity to speak. M. -ther-e was lengthy discussion on the c(-instruction and the site design review process which did nut prevent the trees from becoming endangered. n. City Attorney responded to the question of who is liable. He 1 noted that a lawsuit would likely name all parties involved, lie speculated the City would probably respond to any case saying they relied on the opinion of an exp(?r•t and this would be what- the City' s responsibility war. -- to ev<aluato the opinions of i experts and rely on them. Whether or riot the City has a higher duty would be a jury question. t i t o. Mr. Collier said it was of utmost importance to immediately go a ahead and prune the crown of the trees to reduce the amount of "wind sail in the trees." He added that he still felt- vary strongly that Group 1 and 2 trees should be removed as soon as possible. If Council decided to try to save Group No. 2 trees, remedial steps should be taken immediately. p. City Attorney said the Council could defer the decision on the alternative landscaping plan to a later meeting. The Council would be able to make a decision on part of the landscaping and then continue the deliberation on the balance. r s a Page 11 - COUNCIL MINUTES - NOVEMBER 16, 1987 t { f q. Motion by Councilor Eadon, seconded by Councilor Schwartz, that, based on the testimony of Mr. Halstead and Mr. Collier, the trees in Group 1 be removed with an alternate plan for that particular ` area held in abeyance until Council finished deliberation on Group Nos . 2 through 5; it was noted that the concurrence with removal of Group 1 trees was because of the safety issue, not because of aesthetics or landscaping. Motion passed by a unanimous vote of Council present. 6. CONSENT AGENDA 6.1 Position Authorization/Contingency Appropriations: a. Police Officers (2) for N.E. Metzger - Resolution No. 87--136. b. Word Processing Operator - Resolution No. 87-137 C. Centralized Employee Assistance Program (pulled from the Consent Agenda, consensus to postpone) 6.2 Approve Employee Assistance Program (pulled from the Consent Agenda for separate discussion. 6.3 Approve Community Development Block Grant Applications: Resolution No. 87-138 and Resolution No. 87- 139. 6.4 Approve Police School Resource Officer Program Contract -- Tigard School District -- Contract Renewal - Resolution No. 87-• 141 . 6.5 Receive and File Reports: a. C.I.P. Status Report, October• 1987 b. Community Development Tigard Quar•torly Status Report, July -- September 1987 Motion by Councilor Eadon, seconded by Councilor Edwards, to approve the consent agenda with Items 6. 1 c. removed and Item 6.4 considorod separately. Motion passed by a unanimous vote of Council present. 7. EMPLOYEE ASSISTANCE PROGRAM a. RESOLUTION NO. 87-140 A RESOLUTION OF' 1HE' TIGARD CITY COUNCIL. TO PROVIDE FOR AN EMPLOYEE ASSISTANCE PROGRAM AND 'TO CONTRACT [-OR PROFESSIONAL SERVICES FOR SAID PROGRAM. b. Motion by Councilor Johnson, seconded by Mayor Brian, to approve resolution 87-140. Council discussion followed. Councilor Eadon asked what was currently being provided under the City' s medical coverage in the way of counseling and/or substance abuse intervention. Community Services Director responded that under all three of the City's basic medical programs, up to $2,000 per year of counseling related services would be covered only when determined medically necessary by the attending physician. ,he stated the idea of an Employee Assistance Program would be to catch a problem before it manifested itself in a physical way. Page 12 - COUNCIL MINUTES - NOVEMBER 16, 1987 Councilor Edwards stated he is riot in support of the EAP and it should not be a function of the City to pay for this type of a program. lie said he would be willing for employees to present this to the Budget Committee to determine if there was support from thein Councilor Johnson advised she would like to see an employee contribution to the cost. Councilor Schwartz said the Fire District had a similar program and he believed a few people have been helped by it. He expressed the opinion that this type of a program should be presented at the bargaining table. He also said the employee should participate in the cost. Mayor Brian advised he supportild the request because of the possibility of reducing absenteeism and turnover, and increasing productivity. He said the program would be worth an experiment and documentation of the program' s effectiveness would be essential . He suggested an employee contribution of $10 per visit. Council consensu:i wiat; to fallow flvo vlsts per, 1imployeo. Motion by Councilor Johnson, second(-d by Councilor Brian, to amend the contract, as follows: five visits allowed per employee, employees using Lhe service would be required to contribute $10 per hour, and the contract would b(. on a one--year trial basis . It was noted that: if an employee was mandated by .a supervisor to ut.ilice the counseling service, then the employee would riot be required to pay the $10 per hour. Amendment to the coni:ract was approved by iia 3 - 2 vote; Councilors Eadon and Edwards voted nay. The Mayor then called for a vote on the motion for approval. of Resolution 87--140. Motion was approved by a 3 2 vote; Councilors Eadon and Edwards voted nay. 8. NON-AGENDA ITEMS a. Community Block Grant Meetings - Councilor Edwards reported that he has had difficulty in meeting on Thursday evenings for the Community Development Block Grant sessions, Councilor Schwartz advised he would try to attend this meeting. Councilor Johnson would rearrange her schedule should Councilor Schwartz be unable to attend. b. Council Goals Workshop - City Administrator reminded Council the goals workshop would begin at 6:00 p.m. at the Shilo Inn in Tigard on Friday evening and then continue on Saturday beginning at 8:00 a.m. raw Page 13 - COUNCIL MINUTES - NOVEMBER 16, 1987 c. Contingency Appropriation 9-1--1 Cost Study - City Administrator reported that the bids for the 9-1-1 Cost Study came in over the Grp estimate. Presented to Council was a contingency appropriation for an additional $4,000 to fund the study. City Administrator- noted the Chief of Police could contribute $1,000 from the police budget. Consensus of Council was to consider the resolution with the contingency appropriation being changed from $4,000 to $3,000. RESOLUTION NO. 87-142 A RESOLUTION OF THE TIGARD CITY COUNCIL APPROPRIATING AN ADDITIONAL $3,000 FOR THE 9-1-1 FUND DI;:TR1E3UT'ION STUDY FROM GENERAL FUND CONTINGENCY. Motion by Councilor Eadon, seconded by Councilor Johnson to adopt Resolution No. 87--142. Motion passed by a 3--1-1 vote; Councilor Edwards voted nay and Councilor, Schwartz abstained. 9. MUNICIPAL_ COURT STUDY AND CDMP% CTY INVOLVEMENT WORKPLAN DISCUSSION (Agenda Item Nos. 5 and 6). a Council consensus was to postpone these agenda items due to the lateness in the hour. 10. EXECUTIVE SESSION: The Tigard City Council want: into L'xerutive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. 11 . ADJOURNMENT: 11 :38 p.m. Approved by the Tigard City Council on December 21, 1987. OCL AA./YLQ Deputy Recorder• - City of 'I and ATTEST: Mayor - City of Tigard CW/2208D Page 14 - COUNCIL MINUTES - NOVEMBER 16, 1987 4 TIMES PUBLISHING COMPANY Legal P.O.BOX 370 PHONE(503)884.0380 Notice r BEAVERTON,OREGON 97075 Legal Notice Advertising K • ❑ Tearsheel Notice e • a -Z 33 • ❑ Duplicate Affidavit AFFIDAVIT OF PUBLICATION! t STATE OF OREGON, COUNTWASFjINGTON, r¢ TC`^ . being first duty sworn, depose and sa th I am `ertising Director, or his principal clerk, of the a newspaper of general circuli as d fin d in ORS 193.010 and 193.020; published at `` r in the a afo. Rid county and tate; tha th t a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for– (_:�) --successive and „. 9 consecutive in the followin, issues: i VL { �y� 4 _ G Subscribed asworn afore me this t`la' t�b�-- E Notary Public for Orogon s t My Commission Expires: _',-%1 AFFIDAVIT The following sel&.-Wd fas.'yaur.infarmat . Further Information and favi M&b#Vbwftd from the City Rem- der,13125 Sts!Hall Blvd.,Tigard.Orgpsi,ta7223 or by calling 63M171. CITY CG NCIL REGULAR MEETING—NOVEMBER 10,1987 i .1+:34_ PAL Study Session-7:30 P.M.Regular(sleeting TIGARD CIVIC CENTER,TOWN KAIJ 13125.S.W.HALL BOULEVARD,TIGARD OREGON.. • Public Rearing—Durbam Road Truck Limit • �nm�City,Coundl)tabi�tsry I�band Waw , • Municipal Cou t Stuffy Rtpard � • Community Im+plvernrant Su.-&I/Workplan • til i9wodd Dever:psi Condi'tf�in of Site Design Revle<r DiscUM1a7-1 • �e n tla 4 r liar p:ovislacs of OR iB;: �0 iW 0,'t0kk:' (h)to discus9.1abor relatima.real property trarAa,, an$ fsifd TTi31E8 PS1� bli I+lOw24"! 1r t �� 46 c "1 AFFT04VTT rl p!JnLTCATTrM � • � ��M�• McINTEER� • • • • • • � • bETrdG FIRST DULY Sw(1Frh1 9EP05r~ Ah..; CAY J'HAT I A�! 'rHF: �uTnCIF'f11, CZt,FK +F THE PU�►jIS-1F:;� OF THE: ! RFGP-'jTA!v , A NEWSPAPER r1F• GF::C,-,?AL CIRCt1!,ATIO"1, AS OE.f'I '1ED BY OHS 1939010 Aijf) 193.020, Prtf3T,TSHF:Li I , [iF pr R'rI,A', TN' � l1LTNUr,AH CUU14TY, ORE"SONTyAT 'Cttr. A!)t/P:�2'l'IS f F'-vT, TF1 F' PR1^1'l ^I1'E_XT OF {+'rtICN T.S SHtJH,N LiF:L0W, WAS PUBLTSHE:n T1' 'INr: FNjTIPE At:[) PF:GiP,AP TSSJFS OF Trtr; (IREGOAlAw FOR 2 GAYS STARTIOG I 1 / t'7/�7 , r:idtll�'(; 11 / 11 /81 5.A, 1%F: i' I•JC I PALCI '•:Nr. ()F TtiE PUr<1,I,tiHE14 SUSCR?Far:n Aqn e.1CvRi) ;ri r F:riIcF. , F; ; 1, 12th NOV 87 AD TEXT: 361336 CITY COW;CTL RLGULAR 41F;1•7TTU(; NUVE:MHFR Jo; , 11187 — 7 : 30 P! TIGARD CTVTC CFN'T(•:P, 701%rl +;AI,►, 13125 Skl -HALT. RT,vi`• , 1'J (:A!-I), OR DUPF1Ahs Rr1At) TP,ttCtC T,Tr+1'i• PUBLIC IIF"APT�'(; THE: TIGAPD CTI Y C! WICTL W 11.T, RE VIE V THE EYTSFTN(, TPUCF, L?h.I'1' C,'., DURHAM Rnnn At.O El-rCOPPAGE S PUBLIC PIPIT, THTS T'(.;RLTC FEARINC; WILL BE CUMVIICTFD TV ACC(JkOANCk WITH ANY APP1,IrAIJLE. SECTIri : r!F TJIE OREGON FEVTSFI) STATUIES A':t, fi:,ty RULES OF PoorFnUHE.' Ac;nPTE O RY THE COMOCIt. APin AVAILABt,E A'r CI'rY HALL. i salt r . f K CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed 4 i ' 4 f STATE OF OREGON ) County of Washington ) ss City of Tigard ) F E being first duly sworn, on oath, depose and say: That I posted in the Gf� llowing public and conspicuous places, a copy of Ordinance Numbers) 0 / which were adopted at the Council Meeting dated // /!e, copy(s) of said ordinance(s) being hereto attached and by reference made a part hereof, on the <�O day of )C C 1987. 1, Tigard Civic Center, 13125 S.W. Hall Blvd. , Tigard, Oregon. 2. U.S. National Bank, Corner of Main and Scoffins, Tigard, Oregon i 3. Safeway Store, Tigard Plaza, S.W. Hall Blvd. , Tigard, Oregon r i { t Subscribed and sworn to before me this � day of I1J01/PXrl-b2,>_• 19Z2. k: 6' Notary ublic for Oregon ; My Commission Expires: CITY OF TIGARD, OREGON ORDINANCE NO. 87-61 AN ORDINANCE REPEALING ORDINANCE NO. 87-45, REAFFIRMING AND MAINTAINING THE APPLICABILITY OF TMC SECTION 10.16.051 PROHIBITING THROUGH TRUCK TRAFFIC ON CERTAIN STREETS. WHEREAS, Section 10.16.051 of the Tigard Municipal Code was created by Ordinance No. 87-45 in order to protect the public from unnecessary safety hazards associated with heavy vehicle traffic and to prevent deterioration of- street pavements; and WHEREAS, the Tigard City Council has considered new evidence and reconsidered its decision to create Section 10. 16.051; and WHEREAS, the Tigard City Council finds that its decision to adopt Ordinance No. 87-45 was correct in all respects; NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1: Ordinance No. 87-45 is repealed and replaced by Ordinance No. 87-61 . This ordinance adopts and incorporates the document entitled "Background Information on Durham Road Truck Restrictions" and those maps, memos and documents which are a Part thereof, the document entitled "Findings and Conclusions in Support of Ordinance No. 87-61," and the record established, and submitted to the Land Use Board of Appeals, when Ordinance NO. 87-45 was enacted. Section 2: This ordinance hereby readopts Tigard Municipal Code Section 10.16.051, which will remain in effect. Section 3: This ordinance shall become effective on and after the 315t day after its passage by the Council. PASSED: By V n arAitn ou s vote of all Council members present after being read by number and title only, this 11, day of November, 1987. .�_ Catherine Wheatley, Deputy Rec rder APPROVED: This 1 o L+ _ day of November, 1987. Thomas M. Brian, Mayor App ved as to form: / Attorney Date ORDINANCE NO. 87-61 Page #1 MEMORANDUM CITY OF TIGARD, OREGON TO: Members of the City Council November 9, 1987 FROM: William A. Monahan, Director, VAt Community Development SUBJECT: Background Information on Durham Road Truck Restrictions Th-. Planning Projects staff has prepared background information in support of the findings proposed by the City Attorney's office for the truck restrictions on Durham Road. The information contains data on surrounding land use, alternative truck routes, truck counts, and design standards. Please review the information prior to evaluating the City Attorney's recommended findings. The Council should open the public hearing and then take action to adopt truck limits by adopting the attached ordinance. List of Background Data: Durham Road Conditions : Zoning of Surrounding Properties Prior Truck Limits on Durham Road County Truck Traffic Counts City Transportation Planning Efforts Proposed Through/Truck Access Where Truck Traffic is riot Prohibited Local Deliveries School Facilities Comprehensive Plan — Durham Road Truck Traffic Restrictions Intergovernmental Agreement Urban Planning Area Agreement Exhibit — Correspondence of October 15, 1987 — Traffic Counts — Durham Road br/1642D I Page Z br/1642D t - i ME DURHAM ROAD CONDITIONS Durham Road between Pacific Highway and Hall Boulevard is a two lane road designated as a major collector which is not fully improved to City standards. The primary function of a major collector is to collect and transport traffic from a number of local neighborhoods to one or more arterials. In addition, these facilities are primarily oriented toward travel within and between adjacent subareas, and provide connections to major activity centers within the area. A major collector should have a minimal number, of controlled access points and f may have two or more travel lanes; have fairly direct arterial to arterial connectors; and provide for relatively rapid movement of traffic. In doing this, the likelihood of local streets being utilized for through traffic and cross-town travel is lessened. Traffic controls should be utilized at intersections with arterials, major and minor collectors. A secondary function of this classification should be that of providing a means for pedestrian and bike travel. Parking may or may not be provided Standards: Right-of-Way 60-80 feet Pavement Width 44 feet " Moving Lanes 2 - 4 Volumes 1,50C - 10,000 vehicles per day Driving Speed 35-40 miles per hours i 1 The existing right-of-way for Durham Road varies from 40 to 90 feet. The existing pavement width varies from approximately 22 feet to as much as 55 feet. The posted speed on Durham Road is 40 mph. There are no sidewalks or bikepaths on Durham Road. There is an asphalt pedestrian path on the north side which is only partially improved and maintained to City Standards. } Drainage is predominwit).y in open ditches. Streetlighting is inadequate - f placement is sporadic and not to safety standards. Crosswalks are located � only at 92nd and a' Hall. Students from the high school cross at all points between the cro;;.4walk locations. Variations in the road surface elevation cause major s!ia distance problems at several intersections. These are being improved r., development occurs but there is no timeline established for the improvar;2nts. Durk►am Road between SW Hall and SW Boones Ferry is under the jurisdiction of t the state. Durham Road is designated as an arterial in that portion and is not improved to standards. € t Arteria 1: The primary functions of an arterial route are to serve through trips entering 4 the urban area (metropolitan area), and are to provide a high level of mobility for travel within the entire metropolitan region. All trips from one community or subarea through an adjacent community traveling to other points in the region should occur on a major arterial or principal route. It is desirable that it be a multiple-lane street with access/egress traffic controls at carefully selected intersection points. ` Page 2 br/1642D Standards: Right—of—Way Width 60-90 feet Pavement Width 12 feet per lane Moving Lanes 2 — 4 Volume 6,000 — 20,000 vehicles per day 4 Driving Speed 40-55 miles per hour The existing right—of—way for Durham Road varies from 60 to 80 feet. The existing pavement width varies from approximately 22 to 50 feet. The posted speed is 40 mph. There are no sidewalks, bikepaths or pedestrian paths of any kind along this portion of SW Durham Road. Drainage is predominantly in open ditches. Streetlighting is inadequate. Placement is sporadic and not to safety standards. There is a crosswalk in front of Durham School. There are curves along this portion of Durham Road which makes it more dangerous. ZONING OF SURROUNDNG PROPERTIES Property abutting Durham Road between Pacific Highway and Hall Boulevard is zoned residential on both sides with the exception of properties on the corner of Durham and Pacific Highway and the corner of Durham and Hall. The property on the southeast corner of Pacific and Durham is currently being developed as a 250,000 zquare foot shopping center, 22 acres, access to that center is available at one point from the center to Pacific Highway. Two points onto SW 113th and two points onto Durham Road (see attached). The property on the northeast corner of SW Pacific Highway is developed as a commercial site with one access to Pacific Highway, one access to Durham and one access to Summerfield Drive. The property on the northwest cornar of SW Durham and Hall Boulevard is developed as a small commercial center. A Plaid Pantry store occupies one half of that center. Access to that center is available from one point on Hall Boulevard and one point on Durham Road. PRIOR TRUCK LIMITS ON DURHAM ROAD In 1984, Washington County placed a truck limit- on Durham Road from 3 PM through 9 PM. All vehicles of 20,000 lbs. gross vehicle weight were excluded. At the time, Durham Road was not improved to the standards specified in the Washington County Transportation Plan. In July, 1986 and April, 1987, the City assumed jurisdiction from the County for segments of Durham Road. Presently, the City has jurisdiction over the entire stretch of road from Hall to Pacific Highway. The road segment from Hall and to Boones Ferry Road is under state jurisdiction. Although three years have passed since the County created the initial weight restriction, no improvements were made to the road except for road widening associated with development activity (i.e. , Albertson's, two subdivisions) . Over the three year period, new residential construction has occurred in several subdivisions and a condominium project which access out to Durham Road via Summerfield Drive, 108th Avenue, 104th, 92nd Avenue, and 87th Avenue. The impact is expected to grow as development continues. Large parcels of undeveloped land ranging from 4.5 to 25 units per acre remain to be developed with access out to Durham Road. Page.a br/1642D Development has occurred at the six residential sites. Permits issued and development potential are as follows: Map 41 identified. Number Potential of Potential Permits Additional Location Name Units Issued Units A. 108th Ave. Dover Landing 84 34 50 B. 104th Ave. Swanson Glen 95 8 87 C. 93rd Kneeland 138 135 3 D. 87th Millmont 49 49 - E. 87th Chessman Downs 49 49 - F. 79th Bond Park 96 96 - G. 114th Summerfield Fountains 70 70 - Land which is undeveloped, shown on Map 02, has development potential of 1689 units based upon current zoning. Number of Potential Location Units A. South of SW Durham between SW 113th and Swanson's Glen 1039 B. South of SW Durham between SW 104th and Pick's Landing 311 C. East of SW 92nd south of Tigard High School 339 COUNTY TRUCK TRAFFIC COUNTS Attached is the County's report on traffic counts which were conducted on various roads during three one-week periods in August and September. On August 27th, signs were modified on Durham Road to prohibit through trucks over 20,000 pounds at all times. Prior to August 27th through trucks had been allowed between 9 a.m. and 3 p.m. As the County indicates, the results are mixed and show no clear impacts. 1. The volume of truck traffic on roads in our area varies considerably from week to week and from day to day. 2. The time of peak truck traffic varies from day to day. During week 1, the hours of peak truck traffic ranged from early morning to late night. 3. During week 1, when through trucks were still allowed on Durham Road between 9 a.m. and 3 p.m. , the peak hour of truck traffic on the various roads frequently occurred during the time period when Durham Road was open to through trucks. 4' Page 4j br/1642D 4. The data for Cipole Road is riot valid, since northbound traffic on Cipole was not counted on weeks 2 and 3 . 5. From these counts, there is no evidence that the new truck restrictions on Durham Road have resulted in any measurable increase in the truck volumes on otherroads in the region. 6. From testimony heard by the Council in July, we had concluded that roughly 100 trucks per day would be re-routed as these result tr f the ehnew Durham Road truck restrictions. Apparently, ave re-routed to a number of different roads so that the impact is not noticeable in the counts taken. Perhaps many of these trucks are now traveling through Tigard on Highway 99W, which was not included in the County's traffic counts. CITY TRANSPORTATION PLANNING EFFORTS Tigard's Comprehensive Plan states: 8. 1.2 THE CITY SHALL PROVIDE FOR EFFICIENT MANAGEMENT OF THE TRANSPORTATION PLANNING PROCESS WITHIN THE CITY AND THE METROPOLITAN AREA THROUGH COOPERATION WITH OTHER FEDERAL, STATE, REGIONAL AND LOCAL JURISDICTIONS. The City participates in the area-wide transportation planning process through a variety of METRO based transportation committees. These groups which invoke the City Engineer on an ongoing basis as the technical representative and the Mayor as the representative to the policy making committee meet regularly to assess and address region-wide transportation issues. In local actions when addressing traffic concerns, the City considers coordination concerns of other jurisdictions however, when action is needed, the public safety of the citizens of Tigard is the deciding factor. In the case of Durham Road the Council heard testimony regularly over several years concerning the impact of truck traffic on surrounding neighborhoods. The Council took action to further restrict truck traffic in response to public input recognizing that other area-wide transportation improvements are not slated for completion within the next several months. Although the area-wide improvements which would have lessened the impact of the action had not been made, Council felt that the public safety of the citizens of Tigard warranted the closure of Durham Road to truck traffic prior to completion of the improvements. PRINCIPAL THROUGH/TRUCK ACCESS The major truck routes thru the City are Highway 99W, State Highway 217, and I-5. These three arterials provide opportunities for truck traffic to pass through or by Tigard. Trucks traveling south to north may enter Tigard along Highway 99W from the Tualatin and Sherwood area. They pass through Tigard and emerge at the corporate boundary of Portland. Highway 99W is a five lane facility coniucive to truck travel. Page §' br/1642D State Highway 217 handles traffic heading northeast or southeast linking to I-5 or Highway 26. This divided highway has three lanes in each direction and is suitable for truck traffic. I-5 passes along the east boundary of the City and is the main truck route to and from Portland linking to the southern cities. Like Highway 217, it has three lanes in either direction and was constructed to carry high volumes of trucks. Trucks which have a destination either to the north or south of Tigard have a direct connection available without using a street through a residential area. The attached map illustrates these major routes. One further note, use of these major routes eliminates the need for crossing railroad tracks. Use of any other routes, wither Durham Road, McDonald Street, for through trucks results in eventually reworking a railroad crossing at grades. WHERE TRUCK TRAFFIC IS NOT PROHIBITED Truck traffic is not prohibited on collectors and arterials which serve Tigard's industrial areas. Truck traffic is permitted on SW 72nd from Pacific Hwy. to Boones Ferry Road. Truk traffic is permitted on Hwy. 217, SW Hall Blvd. , and Pacific Hwy. through Tigard. Truck traffic is also permitted on routes through the industrial areas including SW Bonita, SW Hunziker, SW Boones Ferry Rd. , SW Tigard, Ave. , and SW Cascade Blvd. and the section of Durham Rd. between Hall and Boones Ferry which serves the area south of Durham Road. LOCAL DELIVERIES Truck restrictions placed on Durham Road will not prohibit local deliveries. Traffic counts conducted by Washington County after the City Council placed a total restriction on truck traffic were inconclusive. The diversion of truck traffic by the closure of Durham Road to other routes in the area had no identifiable impact on the truck counts on those routes. Counts were conducted on Boones Ferry at Bridgeport, Cipole Road at 99W, Edy Road at Tualatin—Sherwood Road, Hall Boulevard at Sattler, and Tualatin at 115th. There were roughly 100 trucks per day rerouted as a result of the new Durham Road truck restrictions. Apparently, these trucks were rerouted to a number of different roads. SCHOOL FACILITIES School District 23 J has two schools on Durham Road — Tigard High School, a facility housing over 1,500 students located at SW 85th and Durham Road and Durham Grade School with 126 students enrolled, located at 8040 SW Durham Road. Tigard High School hours of operation are from 7:20 AM to 2:00 PM. In addition, the school provides for a full range of after school activities. Durham School serves the area elementary students. l Page dj br/1642D The school facilities generate traffic for• classes as well as after school r activities. Tigard High School generates 40 bus trips to and from the site daily, Monday through Friday for regular classes. In addition, in excess of 530 vehicles per day are driven to the site by students and teachers. The District and neighborhood have worked with the city over the past two years to alleviate a growing parking problem at the site. Spillover parking results in vehicles being parked on local streets across Durham Road and 92nd Avenue. Durham School is served by 6 bus trips per day and has parking facilities for approximately 40. High School activities include sporting events such as Friday evening football games, school stage productions, and community based events. School District functions are well attended throughout the year. Four activity buses leave the high school each hour at 4, 5 and 6 pm to provide transportation for students taking advantage of after—school activities. Also located at the site is the Tigard Swim Center which is open from 5:00 AM to 9:00 PM, Monday through Friday. Hours are reduced somewhat on weekends. A 5 full range of swim sessions are available from lap swim instruction to family swims. The facility is heavily used. COMPREHENSIVE PLAN — DURHAM ROAD In the City of Tigard's Comprehensive Plan, Volume I, page I-236 indicates that in 1980 Durham Road was carrying (5,200 — 5,800 ADT) . Durham is 4 classified as an unimproved facility which is defined as follows: Unimproved (Un) — Rural standards: 10 foot travel lanes with no ; shoulders; Major Collector Capacity: 3,000 Average Daily Trips (ADT); Minor Collector Capacity: 2,000 ADT. Since the County placed the truck limit on Durham Road from 3:00 PM to 9:00 PM in 1984, approximately 490 single family building permits have ; been issued in subdivisions which access Durham Road. In December 1984, i there were 1,457 students enrolled at Tigard. There are currently 1,567 i. students enrolled. There have been no improvements made to Durham Road in the last three years with the exception of the improvements currently y under way in front of the Tigard Town Square development on the corner of Pacific Highway and Durham Road and in front of the Chessman Downs subdivision on the corner of SW Durham and SW Hall. The City did not receive jurisdiction or the road until June of 1987. Prohibiting unnecessary truck traffic on Durham at least until the road is improved to standards designed to accommodate the existing automobile and pedestrian traffic was an immediate action the City Council could take to limit potential conflicts between vehicular and pedestrian traffic. Since acquiring the jurisdiction of Durham Road, the City has required that Durham Road be improved to standards as new development o- curs as is evident with the construction occurring in front of the Tigard Town Square. The City intends to continue to require improvements to Durham Road to standards as new development occurs. The Comprehensive Plan Volume I, page I-243 indicates that in order to r± avoid congested intersections on Pacific Highway, motorists are using Durham, Hall and Greenburg placing more pressure on these peripheral. Page 'P br/1642D routes many of which are adjacent tc� residential areas. Age of ain, prohibiting through truck on traffic ham which s'n rut dwill im proved alleviate tostandards to the unnecessary traffic o accommodate high traffic volumes. TRUCK TRAFFIC RESTRICTIONS on other The Tigard City Council has restricted€ullucimproved traffictostator ndardsc forthe streets within the City which are not y zoned property. street designation and which abut residentially Gaarde Street to SW Truck traffic is prohibited on SW Gaarde Street hom ecto W Pacific Highway 121st. Gaarde Street is designated as a major Major Collector: The primary function of a malcto tis one or to moreect arterialsansinrt traffiadditions from a number of local neighborhoodshiCentersbetween within adjacent subareas, and prov these facilities are primarily oriented toward travel wit ide connections to major activity the area. d may have two It should have a minimal number of tett oiled acc 1 eto arterial connectors;ss points nand or more travel lanes: have fairly d In doing this, th provide for relatively rapid movement of traffic. -town likelihood of local streets being is shoulded f be utiz ilizedor through t tfintersections wth travel is lessened. Trafficfunction of this arterials, major and minor collectors. A sec meansforpedestrian and bike classification should orbmay that be provided. travel. Parking may 0 Standards: feet s: Right-of-Way 0fee L' Pavement Width 44 2 _ A Moving Lanes er day volumes 1,500 - 10,000 vehicles p P Driving Speed 35-40 miles per hour to 50 feet- ere are de Right-of-wa varies from 40 street" bikepath on tithe orthnside of sidewalks fromSW Street. There is an "on Pacific Highway to SW 117th. 121st Avenue traffic is prohibited on SW 121st Avenue from SW Gaarde Street to SW Truck TruckFerry Road. 121st is designated as a major collector. Scholls Maior Collector: collect and transport traffic The primary function of a major collector is to from a number of local neighborhooriented to ntoward o travel erwithin and addition, these facilities are primarily adjacent subareas, and provide connections to major activity centers within the area. t, Page br/1642D . It should have a minimal number of controlled access points and may have two or more travel lanes; have fairly direct arterial to arterial connectors; and provide for relatively rapid movement of traffic. In doing this, the likelihood of local streets being utilized for through traffic and cross-town travel is lessened. Traffic controls should be utilized at intersections with arterials, major and minor collectors. A secondary function of this classification should be that of providing a means for pedestrian and bike travel. Parking may or may not be provided. Standards: Right-of-Way 60-80 feet Pavement Width 44 feet Moving'Lanes 2 - 4 Volumes 1,500 - 10,000 vehicles per day Driving Speed 35-40 miles per hour Right-of-way varies from 40 to 60 feet. There are no sidewalks on SW 121st. There is an "on street" bikepath on the west side of SW 121st from SW Scholls Ferry Road to SW Walnut. 135th Avenue Truck traffic is prohibited on SW 135th from SW Scholls Ferry Road to SW Walnut. 135th Avenue is designated as an arterial from SW Scholls Ferry Road to the proposed Murray Boulevard extension and as a major collector from the proposed Murray Boulevard extention to SW Walnut. Arterial• The primary functions of an arterial route are to serve through trips entering the urban area (metropolitan area), and are to provide a high level of mobility for travel within the entire metropolitan region. All trips from one community or subarea through an adjacent community traveling to other points in the region should occur on a major arterial or principal route. It is desirable that it be a multiple-lane street with access/egress traffic controls at carefully selected intersection points. Standards: Right-of-Way Width 60-90 feet Pavement Width 12 feet per lane Moving Lanes 2 - 4 Volume 6,000 - 20,000 vehicles per day Driving Speed 40-55 miles per hour Major Collector: The primary function of a major collector is to collect and transport traffic from a number of local neighborhoods to one or more arterials. In addition, these facilities are primarily oriented toward travel within and between adjacent subareas, and provide connections to major activity centers within the area. It should have a minimal number of controlled access points and may have two or more travel lanes; have fairly direct arterial to arterial connectors; and provide for relatively rapid movement of traffic. In doing this, the Page 10,7 br/1642D M likelihood of local streets being utilized for through traffic and cross-town travel is lessened. Traffic controls should be utilized at intersections with arterials, major and minor collectors. A secondary function of this classification should be that of providing a means for pedestrian and bike travel. Parking may or may not be provided. Standards: Right-of-Way 60-80 feet Pavement Width 44 feet Moving Lanes 2 - 4 Volumes 1,500 - 10,000 vehicles per day Driving Speed 35-40 miles per hour The right-of-way varies from 40 to 70 feet. There are no sidewalks, -bikepaths or pedestrian paths. There is a two lane paved surface which has not been maintained. A local improvement district was recently formed by the City to improve the street. Walnut Street Truck traffic is prohibited on SW Walnut Street from SW 135th Avenue to SW Pacific Highway. Walnut Street is designated as a major collector. Major Collector: The primary function of a major collector is to collect and transport traffic from a number of local neighborhoods to one or more arterials. In addition, these facilities are primarily oriented toward travel within and between adjacent subareas, and provide connections to major activity centers within the area. It should have a minimal number of controlled access points and may have two or more travel lanes; have fairly direct arterial to arterial connectors; and provide for relatively rapid movement of traffic. In doing this, the likelihood of local streets being utilized for through traffic and cross-town travel is lessened. Traffic controls should be utilized at intersections with arterials, major and minor collectors. A secondary function of this classification should be that of providing a means for pedestrian and bike travel. Parking may or may not be provided. Standards: Right-of-Way 60-80 feet Pavement Width 44 feet Moving Lanes 2 - 4 Volumes 1,500 - 10,000 vehicles per day Driving Speed ' 35-40 miles per hour R:ght-of-way varies from 40 to 50 feet. There are no sidewalks on SW Walnut Street. There is an "on street" bikepath on the north side from SW Tiedeman to SW 128th. McDonald Street Truck traffic is prohibited on SW McDonald Street front SW Hall Boulevard to SW Pacific Highway. McDonald Street is designated as a major collector. Page 1 b br/1642D ' I Major Collector: The primary function of a major collector is to collect and transport traffic from a number of local neighborhoods to one or more arterials . In addition, these facilities are primarily oriented toward travel within and between adjacent subareas, and provide connections to major activity centers within the area. It should have a minimal number of controlled access points and may have two or more travel lanes; have fairly direct arterial to arterial connectors; and provide for relatively rapid movement of traffic. In doing this, the likelihood of local streets being utilized for through traffic and cross-town travel is lessened. Traffic controls should be utilized at intersections with arterials, major and minor collectors. A secondary function of this classification should be that of providing a means for pedestrian and bike travel. Parking may or may not be provided. Standards: Right-of-Way 60-80 feet Pavement Width 44 feet Moving Lanes 2 - 4 Volumes 1,500 - 10,000 vehicles per day Driving Speed 35-40 miles per hour Right-of-way varies from 40 to 50 feet. There are no sidewalks on McDonald Street. There is an "on street" bikepath which crosses the street several times. Sattler Street Truck traffic is prohibited on SW Sattler from SW Hall Boulevard to SW 98th. Sattler is designated as a minor collector. Minor Collector: The primary function of a minor collector is to collect and transport traffic from local neighborhoods and abutting property out of the neighborhoods to major collectors and arterials. The minor collector should provide an efficient circulation pattern within the neighborhood for distribution of traffic to local streets as well as the major collectors and arterials. A secondary function is to provide a means for pedestrian and bike travel. Parking may or may not be provided. Standards: Right-of-Way Width 60 feet Pave Width 40 feet Moving Lanes 2 Volumes 500 - 3,000 vehicles per day Driving Speed 25-30 miles per hour Right-of-way varies from 45 to 60 feet. There are no sidewalks on Sattler. There are no bikepaths or pedestrian paths on SW Sattler. Page 1# br/1642D October 29, 1987 INTERGOVERNMENTAL AGREEMENT Tigard and Washington County have entered into a series of intergovernmental agreements related to the transfer of jurisdiction of roads. The agreements have been made consistent with the intent of the Washington County Board of Commissioners. In April, 1984, then Commissioner Lucille Warren asked the Board to consider a weight limit as a temporary solution. She noted in an April 4, 1984 memo the "final solution would be to give jurisdiction of Durham Road to the City of Tigard after those (transportation) studies have been completed and a transportation *agreement signed between all jurisdictions" (pg. 89 of Tigard Record). On April 10, 1984, the Board adopted Commissioner Warren's recommendation and the road was posted. The County later transferred jurisdiction of Durham Road to Tigard consistent with an interim policy developed by the Director of the Department of land Use and Transportation. The policy specified that transfer of major collectors and arterials would be conditioned upon the City sustaining the road's designated jurisdiction and ensuing that the public interest in a County-wide road system is preserved. The intergovernmental agreement provided that the City would sustain the designated function of the County with the following interim standards: 1. Number of Travel Lanes: 2 (plus turn lanes at major intersections and other public roads). 2. Right-of-way: 90 feet. 3. Pavement width: 44 feet minimum. 4. Bike lanes: Yes. 5. Access Spacing: 600 feet minimum (subject to City variance procedures). 6. Design Speed: 45 MPH No mention was made of the use of Durham Road for truck traffic. The City was not prohibited from imposing greater limits. The Resolution and Order transferring jurisdiction to Tigard (R+O 87-74) contains the following language: "RESOLVED AND ORDERED that the jursidiction of the County over said road as hereinabove described and responsibility for the maintenance, construction and repair and the full and absolute jurisdiction over said road for all purposes of repair, construction, improvement and levy and collection of assessments thereof shall vest in the City of Tigard, Oregon, and the City shall then have the same control, power and jursidiction of said road as are by its Charter and the laws of the State of Oregon given or granted over any of the public streets and alleys of said City; and it is further. . . ." Again, no limitation was placed on Tigard which prevented the City from restricting use of the road by trucks. sb/1590D C UY-ban Planning Area Agreements ' Over the past several years, the City and Washington County have entered into a series of 'Urban Planning Area Agreements to ensure coordinated and (' consistent comprehensive plans. The most recent agreement was adopted by Washington County on September 9, 1986. The 1986 agreement: requires that each party provide the other with an opportunity to receive notes and comments on proposed amendment to the plans. The action to restrict truck traffic is not a modification to the Comprehensive Plan or implementing regulations, nor is it a development action as defined by the Agreement. The action could fall j under Item C, Additional Coordination Requirement, described on page 4 of the Agreement. The County was notified verbally of the City's intent to consider modifications to the truck restrictions earlier placed by the County on Durham Road. Bruce Warner, Director of DLUT, did provide input through a letter dated June 19, 1987. The letter was considered by the Council in a hearing on } the item. Bill Monahan responded in a letter to Mr. Varner dated June 23. A hearing was later held on July 27 to adopt the truck limit, br/1611D ; i i w fi r - c i • L WASHINGTON COUNTY Inter—Department Correspondence a October 15, 1987 f ' t TO: Bruce Warner, Director of Land Use and Transco cation • i FROM: Jerry Green, Acting Operations Manager SUBJECT: TR.SF'FIC COUNTS--DURHAM ROAD 1 i 4 Attached is a summary report and detail counts of truck traffic on five roads in the Durban Road impact area. These counts were taken the weeks t -8th Of of August 10th-17th, August 24tand0oa Geek p terethesSeptemberthis lst year. This included two veeks closing by Tigard to- trucks. The results are mixed and don't show anytclear impar from s. while three eweek 3roads receives significant increases in cru they show a loss of trucks from week 1 to week 3. However, is a13 five ' locations the truck frolumeea Zpea .t e3increased from week 1 to week •3 and in all but one JG:dp • ro 6 c: Dean Frazier d �Or.�1 my% nucl CO 7r. >51L7 - SIS for DUM 2010 ingnst 10-11, lug 24-30. Se;teier M DIFFEREITIIL DIFFEAOnAlL DIFF-Mm"TI1L IT-.I 1 YEEI 2 zaat ilzEsa_ a 1EBI 3 YETI 11EEEI 3 SBI 21+ocI 3 Tszmzsasss0ssssasz:xszzs:mTOzssLmszss1u1 zsslzlsT:OsTzSsLzs—sszPx3z1azaTs1zs)sms:zisss-sxn:su (1)-TOsT1L~- � --PII 1) TOT1L •--Pm Ur— n r—S LOC1iIs: szssxxasxsszsszzzxr=Xszxszsszxszzsusxzssxxzs 033 MIT 1 93ID6E303T 911 151 765 651 -215 597 914 . 924 4 773 220 266 - .._.. _.. !S� _..._-4i3 . ' 153-.. . 3!4 .110 -'--62 !7._.._ :02T33O"u5D Ili 62 337 SOpTF38CID 565 19 306 259 -259 170 4i6 SOi -149 `419 110 249 h7•, bl$ilfl 9)--618-91 —271' 32 —"333—i41--2t� 13—I1---II MTHOM 317 49 111 Ill -317 -49 111 ill -317 '-49 0 0 -• solmom 301 49 341 130 13 11 333 141 32 92 -11 11 f 101D 1 TO1WT11-t111YOOD 2821 ' 311 1915 774 -143 463 2102 -149 -126 531 117 75 __• '•11Si ono 1301 139 642 230 -666 ' 91 601 131 -700 99 -34 1 '""—'-"'�iSTB001D•-15:0 112--13U-—546-'-=171'---372�i491 iii -21-113!'-151 i1—' LL lOumm 1 EITTLEI 1631 414 596 $19 -1012 35 tot 199 -791 415 252 310 T8i0'liD'T101�-31'>-X14—Z74-'=1i!—'-=113-4I9�7ir-=161--7L-'-'7 : '. ''-SOOT3l0i1� SSS 191 3t2 ` '315 -113 111 429 531 -126 -331 41 .116 572'x=50 X67 121—SSI--16-`�T1T"—'T -76 S14TBOi1D• 451 66 361 261 -97 202 252 222 -206 156• -109 -4i BISTl M 249 39 296 304 41 265 369 330 120 291 13 26 77 '`i`•�:a:`:Tf4 T:r.t. •� "i, it .. .. 1T13s•(li` ea coanrs represeat`�he�oEa`1-1`ot EDe=eek froi eiehindididnal daily one-hoar peak period.' )r iepoit;tali tinck-reticles iie reported."'Tneisire'defined c .tree-Ills vehicles of at least 110' wheelbase length. Two-aile vehicles are not :cieded in these totals. t Saga Ia. 1 C,121117 Y10CY CODYTS OR MTM Luz VEHICLE CUSSIlICITION 7-ULI PUL WATIOY DIY DITY TO DIT VEHICLES SIC BSJUICUS VEHICLES VEHICLES YEHICUS lout lVOL uxmgT10CLS TRGCIS ea LOCA2I01 mus IY11T 1/11IDUY PRS a 811=21 HIB2 110011200 it loom IMT Slulut PRT 111 01110187 09/11187 1011M 59 43 37 s 2 0 1600/1710 1S mus MY 5/1YIDUY m III 08/ulil 011121/7 In= mmIMT 1/UMI PYT EIB 08/12181 08/13181 M.M 513 41 36 1 0 1 1604/1100 U 666 35 32 6 8 : 0 120111300 9 MUS IY1RT S1YtIDUY PRT YIWITH 419 38 38 3 1 1120011306 14 BO m IY1RT S/umi PR 11 01114117 00715!17 1HIM a Seuotoul a 2956 201 its 21 4 2 62 a Imsc IOY SII51 43 4 2 1160411101 15 BOOYYS MIT SIUMI P1T S/B Oili0l8T 01111197 1toYlTOY 194 43 41 14 2 1124111300 14 IMT SITUDGY PRT SIB 11/11/87 19/12111 40YM Ssl SI 35 11 2 1 111//2204 IS MMIL�RY Sin= Mi/B 0112117 11113117 iEDITIO PE1RY S/YtIDGt PRY SIB Oil 4187 Ii//1SJ81 IWnz 667 14 13 1 29 1 1 1161111114 0 ot/13117 0114117 UTIM 551 / 1i0/11T0/ ZO �. mm MIT 81111011$ m S/ B00ffiS IE1RY SlPtT Sit 01115117 WHIll Wim 337 17 20' 1 S/iRIAGamit m S/B 41/16/91 18117/8 M.1101419 21 25 6 3 0 10011100 •7 BOQSES II1YY a ftbubtatal a 1198 269 234 52 9 1 89 as Sotatalas 151 7144 470 419 76 13 3 Page NO. 2 p'"'�'9/gt/i7 TYOCL COOHTS t� OH JULTI u"1 VIRICLt CLASSIYICITIOI LOCITIOI Du DITE DISE DIT TUICLES MICLES TEHICLiS THHICILIS TEHICL S MICUS HODS PETOL II non TO• TIMIS TIMS •• LOCITI01 CIPOLt 1D Sim IST : DIpsulo1 1/15 090011000 It CINLE ID 611TT 991 IID Otli7/ii 08/12/17 01111117 I1011M911M 201 151 13 1l 4 3 I000l1100 14 CTFOLI tat 81iTi' 991 IlI 081 11600/1101 CIZOLI ID SIM 991 - III St/121v 00/14161 Ming 136 27 10 1 1@ 0 0 140011500 6 Cum U SMT 991 III 0111 l 9 0 2 110011100 t wall ID SIM 991 111 0tlltltl 08115111 IEI/SIT 316 20 It 43 i4 i2 49 • 2onhohi a 695 230 s DIt=01 811t 5 6 140211500 CHOLY ID SHIT!91 811 0t/10117 01111187 IOIIM 155 51 1 1 - 11 CINU 1D SIM 991 t/i Itlil/t1 81/12/11 T0S/1ED 171 71 1 9 3 4 0l00I1000 1 6 100011100 13 Cv= ID SHIT 991 s s �a113117 ii/11/17 WIM/ 109 11 1 14 3 2 1300/1400 10 cum 1D SIM 49 • soubtettl s 611 214 26 31 13 is is Ssbtotml ss98 1306 441 44 74 16 30 Page Ia. 3 9/2107 TIUCI Cams at M11 WE VEHICLE CLYSSIFICATIOH LOCITIO1 DII DATZ DATE DIT 2-YILZ 3-1ILI 4-YILH 5-1ILS 6-111LI MILE PEU Put nos TO . MICLES TIIICLE3 VIHICLIS VEHICLES VIHICLIS VEHICLES H00t VOL TIOCIS TIOCIS L0C12101.IDT ID I/7OYL Slit v a 931=01 III IDT In IjyM SM ID 1/3 08110/97 01111167 MINE 717 101 49 54 8 9 1100/1200 24 SDT ZD I/TM SIIL ID 1/1 09111/97 08112/:7 Tam 664 86 46 53 7 11 1400/1500 24 EDT ID I/M S,4I1 10 IIS 09112187 48113197 TIDIM 712 94 54 64 7 4 1600/1700 19 01 to I/ML 3111 ID 111 01/131:7 @:/14/17 TIV/TtI 151 9t 41 63 11 :10 1000/1100 21 IDV In VML S13I ID 111 01/141:7 IS1151,17 YIIISY7 619 96 55• 56 10 5 1500/1600 22 IDT 0 I/TQYL SM 1O 1111:115117 41/16117 SAT/SII 446 45 31 14 1 2 1300/1400 14 010 IIM an ED IID 09/16147 01/17/17 SOI.BOY 414 63 3: 14 1 0 1600/1700 14 a SIIbssbtotal 4322 513 321 313 45 41 139 DIIZC7Ifi1 I/O 0110 I/BIAL an ID 113 0111017 0111187 MINE 778 109 43 79 6 9 1400/1500 32 I 11T 0 Ilym 9111 to Iltf 08111/.17 01/12/17 711111E 743 112 30 61 9 10 1200/1230 22 1D1 Y9 Y/74YL M U VIA 01/12197 ISIDI17 MIM 797 101 51 71 10 u 1200/1300 25 101 tD i/Y'01L 1111 ED 11108113187 @1/14/17 U91M 114 97 53 .77 t t 1000/1101 29 1D1 117itYL :IBI ZD IIB 02/14/87 0:115117 BtI/,1Y7 771 110 61 39 4 5 1400/1500 26 ZD1 19 117VYL tin 1D VII 01/15117 08/161t7 FYT;M 550 37 46 10 0 1120111301 12 IDS 19 I/TVYL 111E tD 11112116/17.1:117117 WAN 716 105 56 52 3 9 130911400 26 SVbs�btatal 0 5176 671 367 319 40 53 172 �i Ssbkotal •• 9491 1154 611 707 t5 94 311 ; i E s t { �p10.• 4 noct corns ?age 912tIt1 01 EOLYI AILS VEEICLS CUSSITICIT103 i PERI; 2-MILE 3-M& 4-AILS 5-RILE G-AZLS 1-ml PERI TOL E DIR DAVE DAIS DAL iCLES fEIIICLES tESIClAS 7MICLES YEEICLES gBBICLES �L�IS il<OGLS ` LOCAYIQE noli T t at LMYIOI In,BLVD SISATiLEt 10 3 ] a 140011500 24 s DOE�YIO?! E1B 519 129 4 l 1165 011700 20 US& SLYD,SIUTIM YIB Otl101t7 01111/11 T I� 511 335 42 3 ! 1111014900 10 BILL BL1D S/S1 EiB 01/11117 o/112d170 711 92 41 2 • S 131011400 242 BALTi U Sl BIB 01/12111 41113/17 �•� 1 I ! 550011100 9 i6! 181 331 � 10 BALL BL?D $1$AYY�'� 111 01113111 0114121 'I olnl a ! 0 170011201 5 10 15 U% BLYD SIUMU E1B 41/14/11 0115117 i1tIlSAY 312 11 1] O p 0 162011110 7 Um wo vam EIB 0115127 015;111 sAYI$ 201 It 20 nuBL1D SI$MU 11101/16181 !2117127 SpEJEOE 10 6 6 221 tobxabtctai • 3460 512 469 a ! 114001111 14 • DItEt'IIOE s/1 SIB 01110117 ot111/11 EOEIYO 118 41 �1 t ! 1 098011010 11 Bim, BL?D IIUT= 551 152 3 ! 1 1311/1402 21 EAS,L BL1D SI$�Et S11 01111/11 01/11217 TOEJtBD ili 79 15 1 l SIB 01112147 01113/11 WIM 590 41 15 7 FALL BLTD SISIMU SIB 01113111 01114191 M101 a lilldllol 10 C tku BLVD Stump ' 516 34 26 3 0 0 11/011200 i 0 $IB 01114/11 01135111 ni'1112 12 1 1 BILL BL1D IIUT= 31 15 10 I 0 ! 1!0111100 i BALb BL1D tIS1ZgLEt SIE 01115/17 at/15117 tAY/tl� , 23 - EALL BL1D tI$AnLEt SIB 0115117 021171$7 $B'EIEO'B ,197 a tosdtatal 3 3014 391 131 23 2 2 i 8 . 414 913 506 4] si Sabtotal 'a 6544 . s, T'age'tta:' •5 09J2E/37 TRUCK comms OR MULTI AXLE VEHICLE CLASSIFICATION TION DIR OATS DATE DAY 4-AXLE 5-AXLE 6-AXLE 7-AXLE PEAL P EAK LC VBICLES VEHICLES VEHICLES VEHICLES VEHICLES VF-11MES HOUR VOL FROM i0 TRUCKS TLUCIS 3s LOCATION TUALATIN RD E/115TH AVE * DIRECTION E/8 TUALATIm RD E/11511 AVE Ell 03/10/87 08/11/87 MON/TUE 410 41 is 458 32 23 12 4 1 1400/1500 13. TUALATIH RD E/115TH AVE Ell 08/11/87 08/12/87 TUEj4tED TUALATIH RD E/115TH AVE E/8 08/12/87 08/13/87 VED/T}0I 4S4 it 26 4 / 0 1200/!300 1 TUALATI11 RD E/115TH AVE Ell 0811../87 08114/87 THU/F,. TUALATI1j RD E/115TH AVE EIS 08/15187 Q8/15/87 FBI/SAT 200 18346 23 14 4 •0 0 1 GO/1400 19 8 2 1501/100 15• •TUALATIN RD E/115TH AVE E/8 08115/87 08/16187 SATISU;! TUALATIN 910 E/115TH AVE Ell 08/16/87 08/17/87 SUN/HON 353 37 16 7 1 2 1200/1300 9 s SUbsabtatal s2686 232 141 5 66 a DIRECTION N/8 TUALATIN RD E/1157N AVE NIR 08110/87 08/11187 NON17M 469. 33 14 5 1 1 08�J09Oo 10 - TuUTDI RD E1115TH AVE 36 24 5 N/a 08/11/87 Q8J12/87 VEDITHUTUE/VED 423 32 22 3 1 0 0800/0900 9 TIIALATIN 0 E/115TH AVE Via 08112/87 08/13/81 1tfA/ilRl TUALATIH RD EIIISTH AVE Up 08113/87 08/14/87 THUIF11 462 38 24 6 3 0 0900/1000 10 = SubmUctal s 1794 139 84 19 5 2 39 ss Sabtotal ss 4480 371 225 77 27 7 105 -s—Total sss 20972 3512 1982 977 159 142 1149 i FINDINGS AND CONCLUSIONS IN SUPPORT OF ORDINANCE NO. 87-61 1. BACKGROUND ^ Because of certain concerns raised by Tualatin, Sherwood and Washington County at the time Ordinance No. 87-45 was adopted, the Tigard City Council reconsidered the decision at a public hearing held on November 16, 1987. After considering evidence rQgarding the impacts of Ordinance 87-45, the Council voted to adopt Ordinance No. 87-61. The adoption of Ordinance No. i 87-61 is a new action which, in effect, replaces and reaffirms the Council's decision to impose the same truck restrictions set out in Ordinance No. 87-45. The findings and conclusions in support of Ordinance No. 87-61 are based on the record established in the adoption of Ordinance No. 87-45, the Staff document entitled "Background Information on Durham Road Truck Prohibition," and other maps, documents and testimony provided to the Council at its hearing on November 16, 1987. The findings and conclusions contained herein have been adopted by the City Council as part of Ordinance No. 87-61 . 2. PURSUANT TO ORS 810.030 AND THE CITY'S GENERAL POLICE POWERS THE TRUCK RESTRICTIONS ARE ADOPTED IN ORDER TO PROTECT THE INTEREST AND SAFETY OF E THE GENERAL PUBLIC. r. The enhanced safety afforded to pedestrians and motorists and the F minimizing of the disruptive effect on adjoining residential neighborhoods i resulting from the truck restrictions outweigh any potential negative impacts. The presence of Tigard High School and Durham Grade School along Durham Road heightens the need for making it a safe thoroughfare. Tigard High School s maintains an open school policy, which means student traffic enters and exits Durham Road at all hours of the school day. The fact that Durham Road is not improved to major collector standards, has major sight distance problems, and i s f FINDINGS AND CONCLUSI0NS — PAGE 1 I i lacks adequate sidewalks, bike paths, cross walks and street lighting are all t I factors which persuaded the City to increase the truck restriction to a 24—hour ban in the interests of safety. The testimony from residents in the Durham Road area provides further evidence in support of the need for this s ordinance. The Washington County ordinance restricting truck traffic 18 hours a day { f on Durham Road • has not provided the desired degree of safety. Traffic along i s the road and the residential population area have increased since the county r r imposed the restriction three years ago, and only minimal road improvements i have been made since that time. Evidence indicates that Durham Road has E become the truck drivers' shortcut of choice through Tigard, and that is why i it is the primary focus of this ordinance. Other east—west access routes, more suitable for heavy trucks, are available. The restrictions on the other x roads included in this ordinance are a necessary precaution in light of the restriction on Durham Road. Those other roads would be less able to safely handle the increased truck traffic that would result if only Durham Road was # i t included in this ordinance. € } During the past several months, both before and after the adoption of Ordinance No. 87-45, Tualatin, Sherwood and Washington County have raised concerns about the potential impact of increased truck traffic along routes j within their jurisdictions. Those concerns have been raised in letters, testimony before the Tigard City Council and at other public forums and meetings where officials of Tigard were in attendance; minutes of those meeting4 are a part of the record. No specific evidence has been presented to F the City at any time to support those fears. After the restriction on Durham Road took effect, Washington County performed a traffic count on various alternative routes. The results of that study, according to the County, "don't show any clear impacts." That conclusion supports Tigard's finding that the negative impacts of the truck restrictions are negligible. FINDINGS AND CONCLUSIONS — PAGE 2 r 4 t The amount of truck traffic diverted from Durham Road as a result of the t ordinance is no more than 100 trucks. The restricted routes will remain open to those trucks going to destinations along the restricted routes. There are at least five other alternative east-west routes connecting Highway 99 and I-5 i I that can handle the diverted truck traffic. The net e" 'ect of adding 100 trucks or less spread over at least five routes in a six-hour period is insignificant, particularly when contrasted with the safety benefits provided . f by the truck restrictions. Alternative east-west access routes adequately serve the needs of both s Tigard and the region. Necessary access to Tigard's industrial and commercial i areas will not be hindered by the restrictions nor will there be any negative impact on the City's economic vitality. Although some of the truck traffic F diverted as a result of the ordinance may end up on Highway 99, the evidence `t 1 does not show that it will noticeably exacerbate the traffic congestion i . already existing along that road or increase the accident rate. No evidence has been presented regarding any increase in the number of accidents along G Highway 99 or any of the other alternative routes. On balance, the evidence presented both before and after the adoption of- Ordinance No. 87-45 demonstrates that the safety and other benefits derived by i the truck restrictions far outweigh the unsubstantiated and speculative negative impacts raised by some opponents. 3. THE IMPOSITION OF TRUCK RESTRICTIONS WILL NOT HAVE ANY SIGNIFICANT x IMPACTS ON PRESENT OR FUTURE LAND USES IN THE AREA, AND, THUS, IT IS NOT A LAND USE DECISION. The City concludes that the adoption of Ordinance No. 87-61 is not a land use decision, nor was the adoption of Ordinance No. 87-45. In adopting the ordinance, the City was not required to apply any comprehensive plan provision or policy or any other local land use regulation. The City also finds that no FINDINGS AND CONCLUSIONS - PAGE 3 substantial evidence has been presented demonstrating that any significant impacts on any land uses will result, or are likely to result, from the truck restrictions. Tualatin and Sherwood contend in their petition for review filed with the Land Use Board of Appeals that the adoption of Ordinance No. 87-45 was a land use decision. However, neither in their petition for review nor in any evidence presented to the City has either Tualatin or Sherwood, or any other party, presented any evidence of any significant impact on present or future land uses in Tigard or in any other jurisdiction. The burden is on those jurisdictions to provide such evidence. Speculative concerns about potential increases in traffic do not qualify as tangible and significant impacts on land uses. 4. THE TRUCK RESTRICTIONS ARE NOT IN VIOLATION OF THE INTERGOVERNMENTAL AGREEMENT DATED JULY 22 1986 BETWEEN TIGARD AND WASHINGTON COUNTY. Nothing in the Intergovernmental Agreement restricts Tigard's right to extend the hours of the Durham Road truck restriction originally imposed by the County. When jurisdiction over Durham Road was transferred to the City, county officials were aware of the possibility that Tigard might extend the truck restrictions, but the issue was not addressed. The Agreement requires the City to "sustain the. designated function of . . . Durham Road," and to apply certain interim standards regarding travel lanes, right—of—way, pavement width, bike lanes, access spacing and design speed. Ordinance No. 87-61 does not breach either of those two requirements. Except for those two conditions, the County gave the City "full and absolute jurisdiction over" Durham Road, and further stated that the City shall have "the same control, power and jurisdiction of said road as are by its Charter and the laws of the State of t C FINDINGS AND CONCLUSIONS — PAGE 4 Oregon given or granted over any of the public streets and alleys of said City." The City concludes that it is well within the bounds of that grant of authority in adopting the truck restriction. �T 5. ALTHOUGH NOT A LEGAL REQUIREMENT THE PUBLIC NOTICE PROVIDED FOR THE CITY COUNCIL HEARING ON NOVEMBER 16, 1987 AT WHICH ORDINANCE NO. 87-61 WAS ADOPTED, COMPLIED WITH ORS 227.400 With the adoption of Ordinance No. 87-61, the City has not designated any new routes for truck traffic which did not already allow such traffic. The notice requirements of ORS 227.400 are intended to alert the public to situations where roads which do not have truck traffic will be opened up to truck traffic. No such change in circumstance results front the City's imposition of the truck restrictions. ORS 227.400(3) states that the notice must describe "the proposed formation of the truck route, including a description of the roads and streets in the City that will •form a truck route." The type of action envisioned by that notice requirement is not: relevant to the action taken by the City. Therefore, the City concludes that it was not required to comply with the notice requirements of ORS 227.400. In their petition for review to LUBA, Tualatin and Sherwood claim they were prejudiced by the City's failure to comply with the notice requirement of 227.400 in the adoption of Ordinance No. 87-45. Based on the rea,rd compiled when that ordinance was adopted, the City concludes that both Tualatin and Sherwood had ample notice of the truck restriction and ample time to prepare their arguments against it. Furthermore, adequate public notice of the November 16, 1987 public hearing was published. Although ORS 227.400 is not relevant to Ordinance No. 87-61, the City nonetheless finds that its notice MM RM provisions have been fully complied with in the adoption of both ordinances. IM an sm MCM HM O_ FINDINGS AND CONCLUSIONS - PAGE 5 F . 6. ALTHOUGH THE ADOPTION OF ORDINANCE NO. 87-61 WAS NOT A LAND USE DECISION NONETHELESS IT WAS CONSISTENT WITH THE TIGARD COMPREHENSIVE PLAN. There are no policies or- implementing strategies in the Tigard Comprehensive Plan that are directly applicable to the action taken by the City Council. The Comprehensive Plan's transportation policies and implementing strategies are not applicable because the truck restrictions do not fall within the City's definition of "transportation planning." The Comprehensive Plan defines transportation planning as "the process by which transportation improvements or new facilities are systematically conceived, tested as to present and future adequacy, and programmed for future construction." As the City Council interprets that definition, it does not embrace safety—oriented regulation such as this ordinance. Without offering any explanation of which specific policies and strategies were applicable to Ordinance No. 87-45, Tualatin and Sherwood have nonetheless asserted that Tigard should address certain unidentified Comprehensive Plan policies when imposing the truck restrictions. Tigard has attempted to identify and address which policies could conceivably be relevant to this ordinance in the event a higher authority determines that the City was required to apply its Comprehensive Plan. Transportation Policy 8.1.2 states: "The City shall provide for efficient management of the transportation planning process within the City and the metropolitan area through cooperation with other federal, state, regional and local jurisdictions." Implementing Strategy 8 for the above—quoted policy states: "The City shall coordinate their planning efforts with adjacent cities and other agencies, e.g. , Beaverton, Portland and Tualatin, Washington County, Metropolitan Service District, Tri—Met and ODOT." Prior to the adoption of this ordinance and Ordinance No. 87-45, Tigard discussed with representatives of interested jurisdictions the potential am impacts of the truck restrictions. While recognizing the speculative concerns about increased truck traffic raised by Tualatir , Sher-wood and Washington r \ FINDINGS AND CONCLUSIONS — PAGE 6 County, the Council concluded that the safety benefits to be gained outweighed any potential traffic problems. Substantial evidence regarding the inadequate state of Durham Road and the safety-oriented problems caused by the truck traffic on it was presented to the City Council, in contrast with the unsubstantiated and speculative nature of the testimony regarding possible detrimental impacts on roadways in other jurisdictions. The policy regarding cooperation/coordination with other jurisdictions does not give those jurisdictions veto power over transportation-oriented regulations adopted by Tigard, particularly when those regulations are safety-oriented and only apply to roads under Tigard's jurisdiction. The coordination/cooperation policy is satisfied when Tigard explains its regulations to interested jurisdictions and evaluates any concerns raised by those jurisdictions. As the record demonstrates, Tigard has satisfied that requirement in the adoption of this ordinance and Ordinance No. 87-45. The Street Improvement section of the Comprehensive Plan contains the following two policies regarding Durham Road: "Durham Road shall be improved to two moving lanes of traffic with the provision for left turn movement. "Truck traffic on Durham Road in excess of 30,000 pounds gross vehicle weight shall be discouraged." The Traffic Analysis section states that Durham Road is an unimproved major collector with an average daily traffic count (ADT) of 5200-5800, while the capacity for such roads is 3,000 ADT. Durham Road has more traffic than it is intended to handle and, further exacerbating the problem, it has not yet been improved to the design standards intended for it. The left turn lanes referenced in the Comprehensive Plan are not yet in place. These shortcomings contribute to the need for the safety improvements provided by the truck restrictions. The truck restrictions are also consistent with the above stated policy r of disc)uraging trucks over 30,000 pounds from using Durham Road. The 20,000 t FINDINGS AND CONCLUSIONS - PAGE 7 ` pound designation was used in this ordinance, in part, to maintain continuity with the existing weight restriction imposed by Washington County. The restriction of trucks over 20,000 pounds is consistent with the policy's intent of minimizing safety hazards and the disruptive impacts of heavy truck traffic in residential areas. Furthermore, the 20,000 pound designation will more effectively enhance the safety benefits of the ordinance than would a higher weight restriction. In their petition for review, Tualatin and Sherwood note that Neighborhood Planning Organization Policy 11.2.3(g), regarding Ash Avenue, states that one of several listed methods of mitigating traffic impacts on the neighborhood shall be the: "installation of traffic inhibitors to the residential portion of Ash if and when traffic volumes exceed the middle range for a minor collector. ' Traffic inhibitors include but are riot limited to planting islands, speed bumps, buttons, turning restrictions, load limits and enforcement (emphasis added) ." Based on this isolated reference to "load limits," Tualatin and Sherwood ( make the following argument: "A careful examination of the Tigard Comprehensive Plan indicates Transportation Planning is a major element. The absence of the words "truck route" do not demonstrate that the Tigard City Council has not, in other words and locations, recognized either the usefulness or need for traffic inhibiting mechanisms. The reference to such a mechanism in another location, i.e. , Ash Avenue, but not along Durham Road or McDonald y Street, argues against their application along Durham Road and McDonald Street." That argument is based on an erroneous reading of the Comprehensive f- Plan. The City's authority to impose the truck restrictions, either as an exercise of its general police powers or its land use planning powers, is not t. in any way limited by the fact that load limitations are mentioned as one mechanism for mitigating traffic impacts on Ash Avenue, but are not specifically mentioned as a possible method on Durham Road. To assert, as Tualatin and Sherwood have, that Tigard's discretion in how it implements the stated policy of discouraging truck traffic on Durham Road is lim'ted to those FINDINGS AND CONCLUSIONS — PAGE 8 f Vnechanisms not specifically referenced elsewhere in the Plan is an unreasonable and unsupportable interpretation of Tigard's Comprehensive Plan. Finally, in arguing that Tigard failed to adequately address and apply t, its comprehensive plan in its adoption of Ordinance No. 87-45, Tualatin and Sherwood state that Tigard: "should have addressed the issue of what made further restrictions on truck traffic along Durham Road necessary in light of the fact that certain Plan objectives had already been accomplished." Even if it was necessary to address the Comprehensive Plan in the adoption of this ordinance and Ordinance No. 87-45, nothing in the Plan would require the City to address this issue. Nonetheless, the record contains ample evidence addressing why the additional safety precautions are necessary. Further restrictions were needed because new residential and commercial development has taken place in the Durham Road area during the part three years, while none of the necessary and planned for road improvements have taken place. The net result has been an exacerbating of the same conditions and safety concerns that led Washington County to impose the original truck restrictions. In conclusion, all the concerns and objections raised both on the record and in the opponents' petition for review filed with LUBA were considered and evaluated by the Tigard City Council. The evidence presented since the adoption of Ordinance No. 87-45 serves to further support and affirm the adoption of this ordinance and the continuation of the specific truck restrictions previously adopted. cs/1815D FINDINGS AND CONCLUSIONS — PAGE 9 FA CITY COUNCIL FOLLOWUP - NOVEMBER 16, 1987 0 STUDY SESSION - Workshop meeting with Library Board { o SPECIAL RECOGNITION -- Mayor congratulated City Recorder, Loreen Wilson on receiving Certified Municipal Recorder certification. o EXECUTIVE SESSION o PUBLIC HEARING DURHAM ROAD TRUCK LIMIT - Council adopted Ordinance No. 87-61 - Ed/Jo - Unanimous Approval o WESTWOOD DEVELOPMENT - CONDI:TIONS OF SITE DEVELOPMENT REVIEW - Review of Westwood's Ar•borist's Report. Motion Ea/Sc - Unanimous Approval (Concurred to take out "Group I:" trees bec.aut:e of safety issues and riot because of aesthetics) Council will review again on 11/23/87 for repur•L on saving trees in "Groups �14 through V. 0 CONSENT AGENDA: - Position Aut;horizration/Contingency Appropriat:ioris: a. Police Officers (2) for N.E. Metzger - Res. No. 87 -136 b. Word Processing Operator - Res. No. 87- 137 -• Approved Community Development Block Grant Applications: Resolution Nus. 87--138 and 87 .139 -- Approved Polic..e School Resource Officer Program CunLract Tigard 3choul District •- Contract Review - Resolution No. 87--141 - Receive and File Reports : R. C1P Status Report, October- 1987 b. Community Development Tigard Quarterly Status Report., July September 1987 o E::MPE..OYEE ASSISTANCE. PROGRAM Approved Resolution No. E37-140 - Ju/Br, passod by 3-2 vote - Fa/Fd ":., , Jo/Br to amend contract: 1 year- trial basis, employee participation (c1 $10.00 per' hour' (visit) ; if mandatc!d by supervisor, City will pay all cost. Amendment passed by 3-•-2 voLe, Fa/Fd Nay. 0 9-1--1 FUND DIST RI BUT ION STUDY APPROPRIATION FROM GE:NE:RAL FUND CONTINGENCY; Amend to $3,000 (from $4,000) - Resolution No. 87 -142 Fa/Ju passed 3--1-1 (Ed Nay, Sc Abstained) o EXECUTIVE SESSION - under provisions of ORS 192.660 (1) (d), (e) (h) to discuss labor relations, real property transactions, and current and pending litigation issues. 0 ADJOURNMENT: 11 :38 p.m. MEMORANDUM CITY OF TIGARD, OREGON 3. TO: Honorable Mayor & Ci Ly Council November 6, 1987 FROM: Loreen Wilson, City Recorder SUBJECT: Library Board Worksh,-)p -- 11/16/87 The Library Board will provide (hand carry on 11/16/87) a list of items for discussion during the workshop session. cw/1732D I� LIBRARY BOARD - CITY COUNCIL WORKSHOP November 15, 1987 AGENDA preliminary— 1. INTRODUCTION Performance statistics for the past year. Other performance indicators. Community and City support. 2. PRESENT and FUTURE ISSUES Facilities and Staff Collection and Services Relationship with City Government v. DISCUSSION k E 1 l Ljoors Never Close At Blue River Library is that when someone takes a - Back Roads wooma.r book, they return it," says O'Brien. So far,no problem. The library, isn't suited for ;, serious research — there's more fiction than non-fiction, and the research material is BLUE RIVER, Ore. — Fifty mostly dated. But if someone is two years ago,Frances O'Brien looking for a 20-year-old issue put a few books on her front of Arizona Highways or porch so local, construction National Geographic, there's a workers would have something good chance they'll find it. to read. Today, she has about The library has grown a' 40,000 books, all in a modern through the years — moving ,•,; -,� �: , a,�'•+ x �� tE ' building in her back yard. Her from O'Brien's front porch to F, ` yt. �» xI``� ,,` ; , 4• 24-hour, one-woman Blue her living room and,in 1970,to w`4 t P-Af 11 River Library is said to be the a small, donated cabin in her only round-the-clock library in back yard. "We thought that the ted States. would do for all time to come;' ,.as is. my idea of how a she recalls. Actually, it was -,�`�,`'��� •�- library should be run;'explains overflowing within a year. The Frances O'Brien in the Blue River Library: the silver-haired librarian. current library was built in Photo by Chuck Wotxibu "You can get a book when you 1975 and then enlarged in need it." 1982 with the support of the O'Brien; 85, runs the � local Lions Club. near Eugene and the other in operate'it' if they want me to, v oration' mostly b herself. • ' Idaho. � she says,"but I just don't war p Y Y About 4,000 books arrive Curious librarians from, things to be left in limbo." Her only helpers are four each, year- — all unsolicited. g- other (owns sometimes."call Butfornow,she,sworkin volunteers who sort newly Campers and local residents O'Brien for advice on operating usual, organizing shelve arrived books once a week. bring in some, but most are a library on the honor system. classifying books by the Dewe For residents of the tiny 'mailed by people who hear "They say it won't work in their Decimal, System, ,and (h zommunity along . the about O'Brien through news .. !vicKenzie River,the Blue River - towns;' says. O'Brien.. My favorite chore) opening u reports. Four years ago standard reply is`have you tried packages that arrive in th Library is the only place to television reporter Charles T „ , check out a book for 30 miles. Kurault stopped by;for the next 't' mail. ' It's fascinating to se D'Brien makes it easy: rheas O'Brien pays the bills from what you'll find next," sh y two years books poured in from her earnings as a tax consultant. says. no key to the front door, no every comer of the country. Occasionally, people send a 1brary cards,and no time limit , One viewer spotted a book on in book returns. Visitors turnthe shelf behind Kurault that money, which buys books that an the lights when they enter she'd been trying to. locate;she wouldn't ordinarily be donated, If eveeythit'g se6rns t and turn them oft when thelike encyclopedias. - � + Y . called O'Brien to arrange a Arthritis is slowing O'Brien be gging, well, yo leave. loan. . . , obviously don't•, kno People drop by of all hours-- Actually, man hooks down these days. To prepare Y y for the future,she's settinga what Is going on. after - �akfast, after dinner _ arrive, so O'Brien forwards u p aft e .nny Carson."All I ask some to two other libraries,one non-profit organization to run the library — perhaps by the 1: '" end of the year."I'll continue to DATE I wish to testify before the Tigard City Council on the following item: (Please print the information) Item Description: _��6ell CQ CA hon-1 4 �c��ti �uo�xf'inA 'DLArham ROGt(� Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation �,r Name, Address and Affiliation ►le frlf Se7AI ooh ��yy1 re- /5-9 S-4:s,it" c.R K ! t LF 'T' g�ra� tis �i / 4 S /ei i -� CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: _November 16 1987 DATE. SUBMITTED: November 9, 1987 _ ISSUE/AGENDA TITLE: Durham Road _ PREVIOUS ACTION: Council Adopted an Truck Limit _ on 7/27/87 Restricting Truck Traffic ` PREPARED BY: William A. Monahan DEPT HEAD OK ,'�'✓CITY ADMIN OK__-_ REQUESTED BY: POLICY ISSUE Should the Council adopt new findings in support of its decision to further restrict truck traffic on Durham Road and SW McDonald Street. INFORMATION SUMMARY On July 27, 1987, the City Council adopted an ordinance to further restrict truck traffic on Durham Rd. and McDonald Street. The action ha-.s been challenged by the City of Tualatin. Staff has worked with the City Attorney's office to prepare background information which should be considered by the Council prior to adopting new findings in support of truck restrictions. A copy of the background data and the proposed ordinance are attached. ALTERNATIVES CONSIDERED 1 . Review the background data and ordinance, hold a public hearing, and ,f adopt the ordinance with findings. i 2. Review the background data and ordinance, hold a public hearing, and adopt a modified ordinance and findings. 3 . 'Take no acton. FISCAL IMPACT SUGGESTED ACTION Staff recommends that the Council review the background data and ordinance, hold a public hearing, and adopt the ordinance with findings. br/1642D Page 1 br/1642D am CITY OF TIGARD, OREGON ORDINANCE NO. 87- AN ORDINANCE REPEALING ORDINANCE NO. 87-45, REAFFIRMING AND MAINTAINING THE APPLICABILITY OF TMC SECTION 10.16.051 PROHIBITING THROUGH TRUCK TRAFFIC ON CERTAIN STREETS. WHEREAS, Section 10.16.051 of the Tigard Municipal Code was created by Ordinance No. 87-45 in order to protect the public from unnecessary safety hazards associated with heavy vehicle traffic and to prevent deterioration of street pavements; and WHEREAS, the Tigard City Council has considered new evidence and reconsidered its decision to create Section 10.16.051 ; and WHEREAS, the Tigard City Council finds that its decision to adopt Ordinance No. 87-45 was correct in all respects; NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1 : Ordinance No. 87-45 is repealed and replaced by Ordinance No. 87- This ordinance adopts and incorporates the document entitled Background Information on Durham Road Truck Restrictions" and those maps, memos and documents which are a part thereof, the document entitled "Findings and Conclusions in Support of Ordinance No. 87 , " and the record established, and submitted to the Land Use Board of Appeals, when Ordinance No. 87-45 was enacted. Section 2: This ordinance hereby readopts Tigard Municipal Code Section 10.16.051 , which will remain in effect. Section 3: This ordinance shall become effective on and after the 31st day after its passage by the Council. PASSED: By vote of all Council members present after being read by number and title only this day of November, 1987 Loreen Wilson, City Recorder APPROVED: This day of November, 1987. Thomas M. Brian, Mayor ORDINANCE No. 87- Page 1 of 1 i FINDINGS AND CONCLUSIONS IN SUPPORT OF ORDINANCE NO. 87- 1 . BACKGROUND Because of certain concerns raised by Tualatin, Sherwood and Washington County at the time Ordinance No. 87-45 was adopted, the 3' i Tigard City Council reconsidered the decision at a public hearing held on November 16, 1987. After considering evidence regarding the impacts of Ordinance 87-45, the Council voted to adopt Ordinance No. 87- The adoption of Ordinance No. 87- is a i new action, which, in effect, replaces and reaffirms the Council ' s onr decision to impose the same truck restrictions set out in IBMs Ordinance No. 87-45. The findings and conclusions in support of Ordinance No. 87- are based on the record established in the adoption of t. Ordinance No. 87-45, the Staff document entitled "Background Information on Durham Road Truck Prohibition," and the other maps, documents and testimony provided to the Council at its hearing on . November 16, 1987. The findings and conclusions contained herein have been adopted by the City Council as part of Ordinance No. 87- w_ 2. PURSUANT TO ORS 810.030, AND THE CITY'S GENERAL POLICE POWERS, THE TRUCK RESTRICTIONS ARE ADOPTED IN ORDER TO x- PROTECT THE INTEREST AND SAFETY OF THE GENERAL PUBLIC. The enhanced safety afforded to pedestrians and motorists and .. the minimizing of the disruptive effect on adjoining residential iY Page 1 - FINDINGS AND CONCLUSIONSY neighborhoods resulting from the truck restrictions outweigh any potential negative impacts. The presence of Tigard High School and Durham Grade School along Durham Road heightens the need for making it a safe thoroughfare. Tigard High School maintains an open school policy, which means student traffic enters and exits Durham Road at all hours of the school day. The fact that Durham Road is not improved to major collector standards, has major sight problems, and lacks adequate sidewalks, bike paths, crosswalks and street lighting are all factors which persuaded the City to increase the truck restriction to a 24-hour ban in the interests s of safety. The testimony from residents in the Durham Road area provides further evidence in support of the need for this { ordinance. The Washington County ordinance restricting truck traffic 18 t . hours a day on Durham Road has not provided the desired degree of safety. Traffic along the road and the residential population area have increased since the county imposed the restriction three years ago, and only minimal road improvements have been made since }. t that time. Evidence indicates that Durham Road has become the truck drivers' shortcut of choice through Tigard, and that is why T it is the primary focus of this ordinance. Other east-west access routes, more suitable for heavy trucks, are available. The restrictions on the other roads included in this ordinance are a g necessary precaution in light of the restriction on Durham Road. Those other roads would be less able to safely handle the l increased truck traffic that would result if only Durham Road was s included in this ordinance. i Page 2 - FINDINGS AND CONCLUSIONS {:- During the past several months, both before and after the adoption of Ordinance No. 87-45, Tualatin, Sherwood and Washington County have raised concerns about the potential impact of increased truck traffic along routes within their jurisdictions. Those concerns have been raised in letters, testimony before the Tigard City Council and at other public forums and meetings where officials of Tigard were in attendance; minutes of those meetings are a part of the record. No specific evidence has been presented to the City at any time to support those fears. After the restriction on Durham Road took effect, Washington County performed a traffic count on various alternative routes. The results of that study, according to the County, "don' t show any clear impacts." That conclusion supports Tigard' s finding that the negative impacts of the truck restrictions are negligible. The amount of truck traffic diverted from Durham Road as a arm result of the ordinance is no more than 100 trucks. The restricted routes will remain open to those trucks going to destinations along the restricted routes. There are at least five other alternative east-west routes connecting Highway 99 and I-5 that can handle the diverted truck traffic. The net effect of adding 100 trucks or less spread over at least five routes in a six-hour period is insignificant, particularly when contrasted with the safety benefits provided by the truck restrictions. Alternative east-west access routes adequately serve the needs of both Tigard and the region. Necessary access to Tigard's industrial and commercial areas will not be hindered by the i Page 3 - FINDINGS AND CONCLUSIONS restrictions nor will there be any negative impact on the City's economic vitality. Although some of the truck traffic diverted as a result of the ordinance may end up on Highway 99, the evidence does not show that it will noticeably exacerbate the traffic congestion already existing along that road or increase the accident rate. No evidence has been presented regarding any increase in the number of accidents along Highway 99 or any of the other alternative routes. On balance, the evidence presented both before and after the adoption of Ordinance No. 87-45 demonstrates that the safety and other benefits derived by the truck restrictions far outweigh the unsubstantiated and speculative negative impacts raised by some opponents. 3. THE IMPOSITION OF TRUCK RESTRICTIONS WILL NOT HAVE ANY SIGNIFICANT IMPACTS ON PRESENT OR FUTURE LAND USES IN THE AREA, AND, THUS, IT IS NOT A LAND USE DECISION. The City concludes that the adoption of ordinance No. 87- is not a land use decision, nor was the adoption of Ordinance No. 87-45. In adopting the ordinance, the City was not required to apply any comprehensive plan provision or policy or any other local land use regulation. The City also finds that no substantial evidence has been presented demonstrating that any significant impacts on any land uses will result, or are likely to result, from the truck restrictions. Page 4 - FINDINGS AND CONCLUSIONS Tualatin and Sherwood contend in their petition for review filed with the Land Use Board of Appeals that the adoption of Ordinance No. 87-45 was a land use decision. However, neither in their petition for review nor in any evidence presented to the City has either Tualtin or Sherwood, or any other party, presented any evidence of any significant impact on present or future land uses in Tigard or in any other jurisdiction. The burden is on those jurisdictions to provide such evidence. Speculative concerns about potential increases in traffic do not qualify as tangible and significant impacts on land uses. 4. THE TRUCK RESTRICTIONS ARE NOT IN VIOLATION OF THE INTER- GOVERNMENTAL AGREEMENT DATED JULY 22 1986 BETWEEN TIGARD AND WASHINGTON COUNTY. Nothing in the Intergovernmental Agreement restricts Tigard' s right to extend the hours of the the Durham Road truck restriction originally imposed by the County. When jurisdiction over Durham Road was transferred to the City, county officials were aware of the possibility that Tigard might extend the truck restrictions, but the issue was not addressed. The Agreement requires the City to "sustain the designated function of . . . Durham Road," and to apply certain interim standards regarding travel lanes, right-of- way, pavement width, bike lanes, access spacing and design speed. Ordinance No. 87- does not breach either of those two require- ments. Except for those two conditions, the County gave the City "full and absolute jurisdiction over" Durham Road, and further Page 5 - FINDINGS AND CONCLUSIONS h stated that the City shall have "the same control, power and jurisdiction of said road as are by its Charter and the laws of the State of Oregon given or granted over any of the public streets and alleys of said City." The City concludes that it is well within the bounds of that grant of authority in adopting the truck restriction. 5. ALTHOUGH NOT A LEGAL REQUIREMENT THE PUBLIC NOTICE PROVIDED FOR THE CITY COUNCIL HEARING ON NOVEMBER 16, 1987, AT WHICH ORDINANCE NO. 87- WAS ADOPTED COMPLIED WITH ORS 227.400. With the adoption of Ordinance No. 87-_, the City has not designated any new routes for truck traffic which did not already allow such traffic. The notice requirements of ORS 277.400 are intended to alert the public to situations where roads which do not have truck traffic will be opened up to truck traffic. No such change in circumstance results from the City' s imposition of the truck restrictions. ORS 227.400(3 ) states that the notice must describe "the proposed formation of the truck route, including a description of the roads and streets in the city that will form a truck route." The type of action envisioned by that notice requirement is not relevant to the action taken by the City. Therefore, the City concludes that it was not required to comply with the notice requirements of ORS 227.400. In their petition for review to LUBA, Tualatin and Sherwood claim they were prejudiced by the City' s failure to comply with the notice requirement of 227.400 in the adoption of Ordinance No. Page 6 - FINDINGS AND CONCLUSIONS 87-45. Based on the record compiled when that ordinance was adopted, the City concludes that both Tualatin and Sherwood had ample notice of the truck restriction and ample time to prepare their arguments against it. Furthermore, adequate public notice of the November 16, 1987 public hearing was publish-1. Although ORS 227.400 is not relevant to Ordinance No. 87- , the City nonetheless finds that its notice provisions have been fully complied with in the adoption of both ordinances. 6. ALTHOUGH THE ADOPTION OF ORDINANCE NO. 87- WAS NOT A LAND USE DECISION NONETHELESS IT WAS CONSISTENT WITH THE TIGARD COMPREHENSIVE PLAN. There are no policies or implementing strategies in the Tigard Comprehensive Plan that are directly applicable to the action taken by the City Council. The Comprehensive Plan' s transportation policies and implementing strategies are not applicable because the truck restrictions do not fall within the City's definition of "transportation planning. " The Comprehensive Plan defines transportation planning as "the process by which transportation improvements or new facilities are systematically conceived, tested as to present and future adequacy, and programmed for future construction." As the City Council inter- prets that definition, it does not embrace safety-oriented regulation such as this ordinance. Without offering any explanation of which specific policies and strategies were applicable to ordinance No. 87-45, Tualatin t Page 7 - FINDINGS AND CONCLUSIONS and Sherwood have nonetheless asserted that Tigard should address certain unidentified comprehensive plan policies when imposing the truck restrictions. Tigard has attempted to identify and address which policies could conceivably be relevant to this ordinance in the event a higher authority determines that the City was required to apply its comprehensive plan. Transportation Policy 8.1 .2 states: "The city shall provide for efficient management of the transportation planning process within the city and the metropolitan area through cooperation with other federal, state, regional and local jurisdictions." Implementing Strategy 8 for the above-quoted policy states: "The city shall coordinate their planning efforts with adjacent cities and other agencies, e.g. , Beaverton, Portland and Tualatin, Washington County, Metropolitan Service District, Tri-Met and ODOT." Prior to the adoption of this ordinance and Ordinance No. 87-45, Tigard discussed with representatives of interested jurisdictions the potential impacts of the truck restrictions. While recognizing the speculative concerns about increased truck , traffic raised by Tualatin, Sherwood and Washington County, the Council concluded that the safety benefits to be gained outweighed any potential traffic problems. Substantial evidence regarding i t i the inadequate state of Durham Road and the safety-oriented F problems caused by the truck traffic on it was presented to the r t s City Council, in contrast with the unsubstantiated and speculative F S nature of the testimony regarding possible detrimental impacts on roadways in other jurisdictions. The policy regarding cooperation/coordination with other jurisdictions does not give those jurisdictions veto power over Page 8 - FINDINGS AND CONCLUSIONS transportation-oriented regulations adopted by Tigard, particu- larly when those regulations are safety-oriented and only apply to roads under Tigard' s jurisdiction. The coordination/cooperation policy is satisfied when Tigard explains its regulations to interested jurisdictions and evaluates any concerns raised by those jurisdictions. As the record demonstrates, Tigard has satisfied that requirement in the adoption of this ordinance and Ordinance No. 87-45. The Street Improvement section of the Comprehensive Plan contains the following two policies regarding Durham Road: ved to lanes "Durham Road with the 1provision l be ofor left wturn vmovof ement. tr "Truck traffic Durham a ss of 30,000 ounds grossvehicleweightshalld in ebee P discouraged. " The Traffic Analysis section states that Durham Road is an unimproved major collector with an average daily traffic count (ADT) of 5200-5800, while the capacity for such roads is 3,000 ADT. Durham Road has more traffic than it is intended to handle and, further exacerbating the problem, it has not yet been improved to the design standards intended for it. The left turn lanes referenced in the comprehensive plan are not yet in place. These shortcomings contribute to the need for the safety improve- ments provided by the truck restrictions. The truck restrictions are also consistent with the above- stated policy of discouraging trucks over 30,000 pounds from using Durham Road. The 20,000 pound designation was used in this Page 9 - FINDINGS AND CONCLUSIONS t f ordinance, in part, to maintain continuity with the existing { weight restriction imposed by Washington County. The restriction � of trucks over 20,000 pounds is consistent with the policy' s intent or minimizing safety hazards and the disruptive impacts of ; traffic in residential areas. Furthermore, the 20,000 heavy truck will more effectively enhance the safety pound designation benefits of the ordinance than would a higher weight restriction. E Tualatin and Sherwood note that In their petition for review, regarding Ash Neighborhood Planning Organization Policy 11 .2.3 (8) ► r Avenue, states that one of several listed methods of mitigating traffic impacts on the neighborhood shall be the: "installation of traffic inhibitors to the residential portion of Ash if and when traffic volumes ex eed t e middle range for a minor collector. Traffic ors include but are not limited to planting islands, speed bumps, buttons, turning addes rictions, load limits and enforcement (emphasis Based on this isolated reference to "load limits," Tualatin and Sherwood make the following argument: "A careful examination of the Tigard Compreheajor nsive element. Plan indicates Transportation Planning is a The absence of the words "truck route" do not demonstrate that the Tigard City Council has not, in other words and locations, recognized either the usefulness or need for traffic inhibiting mechanisms. The reference to butsuch a mechanism in another location, i.e. , Ash not along Durham Road or McDonald Street, argues against their application along Durham Road and McDonald Street." That argument is based on an erroneous reading of the Comprehensive Plan. The City' s authority to impose the truck restrictions, either as an exercise of its general police powers or its land use planning powers, is not in any way limited by the fact that load limitations are mentioned as one mechanism for Page 10 - FINDINGS AND CONCLUSIONS mitigating traffic impacts on Ash Avenue, but are not specifically mentioned as a possible method on Durham Road. To assert, as Tualatin and Sherwood have, that Tigard' s discretion in how it implements the stated policy of discouraging truck traffic on Durham Road is limited to those mechanisms not specifically referenced elsewhere in the Plan is an unreasonable and unsupportable interpretation of Tigard' s Comprehensive Plan. Finally, in arguing that Tigard failed to adequately address and apply its comprehensive plan in its adoption of Ordinance No. 87-45, Tualatin and Sherwood state that Tigard: "should have addressed the issue of what made further restrictions on truck traffic along Durham Road necessary in light of the fact that certain Plan objectives had alraady been accomplished." i Even if it was necessary to address the comprehensive plan in the adoption of this ordinance and Ordinance No. 87-45, nothing in i t the plan would require the City to address this issue. Nonethe- less, the record contains ample evidence addressing why the additional safety precautions are necessary. Further restrictions i t were needed because new residential and commercial development has taken place in the Durham Road area during the past three years, while none of the necessary and planned for road improvements have 1 taken place. The net result has been an exacerbating of the same conditions and safety concerns that led Washington County to impose the original truck restrictions. In conclusion, all the concerns and objections raised both on the record and in the opponents' petition for review filed with Page 11 - FINDINGS AND CONCLUSIONS LUBA were considered and evaluated by the Tigard City Council. The evidence presented since the adoption of Ordinance No. 87-45 serves to further support and affirm the adoption of this ordinance and the continuation of the specific truck restrictions previously adopted. OEM Page 12 - FINDINGS AND CONCLUSIONS f". ; .. BEFORE THE LAND USE BOARD OF APPEALS r OF THE STATE OF OREGON CITY OF TUALATIN and ) fCITY OF SHERWOOD, Petitioners, ) LUBA NO. 87-068 V. ' CITY OF TIGARD, ) f ' Respondent. ) s I fPETITION FOR REVIEW t l I MARK PILLIOD, OSB #78340 18880 S.W. Martinazzi Avenue P.O. Box 369 f Tualatin, Oregon 97062 (503) 692-2000 f Attorney for Petitioners i Timothy V. Ramis, OSB #75311 Jeff Bachrach, OSB #84402 O'DONNELL, RAMIS, ELLIOTT & CREW 1727 N.W. Hoyt Street j Portland , Oregon 97209 (503) 222-4402 Attorneys for Respondent l 1 TABLE OF CONTENTS I ., Page 3 4 STANDING OF PETITIONERS . . . . . . . . . . . . . . . 1 5 STATEMENT OF THE CASE . . . . . . . . . . . . . . . . 2 6 A. Nature of the Decision and Relief Sought 2 j7 B. Summary of Arguments . . . . . . 3 8 C. Summary of Facts . . . . . . . . . . . . . . . 3 9 FIRST ASSIGNMENT OF ERROR . . . . . . . . . . . . . . 5 10 Respondent adopted an ordinance establishing or expanding a truck route without adopting findings 11 to demonstrate such ordinance complies with Tigard i Comprehensive Plan Policies. 12 SECOND ASSIGNMENT OF ERROR . . . . . . . . . . . . . . 10 3 Respondent adopted Ordinance No. 87-45, estab- 14 lishing a truck route or expanding an existing truck route without c mplying with the notice and f 15 hearing requirements of ORS 227 .400 . 16 THIRD ASSIGNMENT OF ERROR . . . . . . . . . . . . . . 12 17 Respondent 's adoption of an ordinance restricting heavy truck traffic from Durham Road violates the 18 terms of an intergovernmental agreement between Tigard and Washington County under which juris- 19 diction of such road was transferred and Washing- ton County Transportation Plan Policies which were 20 required to be applied by respondent. 21 CONCLUSION . . . . . . . . . . . . . . . . . . . . . . 17 t 22 23 24 25 1. Pam i - PETITION FOR REVIEW City Attorney MARK PILLIOD City of Tualatin P.O.Box 369 - 1-303 z J. Martinz:Uzi Avenue Tualatin, Oregon 97062 - 5031692-2.OJ0 1 INDEX TO APPENDICES 2 3 Page 4 A. ORS 227 .400 Truck routes; procedures for establishment or revision; notice; hearing App. 1 i 5 t 6 B. City of Tigard , Comprehensive Plan, Vol. I, S Resource Document !1 7 Pages 145, 148 , 152 , 222-249 App. 2-32 t 8 C. City of Tigard , Comprehensive Plan, Vol. 2 , 9 Findings, Policies and Implementation Strategies Pages 55-76 App. 33-54 i 10 11 D. Washington County Comprehensive Plan Volume XV, Transportation Plan 12 Cover, Title Page, Figure 15 (page 30) Pages 47 , 95, 98 App. 55-60 '3 14 15 i 16 17 18 19 20 21 22 23 24 25 i Page ii — PETITION F01'c REVIEW City Attorney MARK PILLIOD City of Tualatin P.O.Box 369 - 1`:"- '.•� S.W. P,fzrti.a-- A:erue a ; Tualatin, Oreln 97-62 - 5031692-2010 Ff 1 STANDING OF PETITIONERS 2 Petitioners are entitled to standing under ORS 197 .620 (1) . 3 Petitioner , City of Tualatin (hereinafter "Tualatin") partici- 4 pated both orally and in writing in the Respondent City of 1 5 Tigard 's (hereinafter "Tigard") proceedings leading to the adop- 6 tion of Ordinance No. 87-45. Record 32-36 , 49, and 58. Peti- 7 tioner , City of Sherwood (hereinafter "Sherwood") participated in 8 writing in Tigard 's proceedings leading to the adoption of Ordi- ` 9 nance No. 87-45 , Supp. Rec. Furthermore, regardless of Petition- 10 ers ' participation, there is no evidence in the record to indi- 11 cate Tigard complied with the notice requirements of ORS 12 197 .610 (1) . Petitioners ' discussion of why this is a land use -3 decision can be found under Assignment of Error Number 1 . 14 Notwithstanding ORS 197 .620 , Petitioners are also entitled r 15 to standing under ORS 197 .830 (2) . Petitioners filed a notice of 16 intent to appeal the decision as provided in ORS 197 .830 (1) . 17 Petitioners each urged Tigard not to adopt the offending Ordi- 18 nance No. 87-45 . Tigard 's City Council was aware that truck 19 traffic if restricted from Durham Road would , by necessity, be 20 re-routed toward sections of roads running through Petitioners ' I 21 jurisdictions, and thereby cause congestion along such roads. 22 Record 3 , 28-30 , 32-36 , 58, and Supp. Rec. ` 23 An alternate arterial road , Tualatin-Sherwood Road , which 24 runs through Petitioners ' jurisdictions, provides in part, the j 25 nearest and most convenient arterial road enabling heavy truck ( ( I traffic to travel between the Interstate 5 system and Pacific Page 1 - PETITION FOR REVIEW City Attorney MARK PILLIOD City of Tualatin P.O.Bos 369 3 . i l—tinazz. Avenue Tualatin, Oregon 97062 - 5031692-2000 I Highway 99W, now that Ordinance No. 87-45 has prohibited such 2 through truck traffic along Durham Road . Closing Durham Road to s i 3 truck traffic has and will dramatically increase the number of 4 large trucks traveling between Interstate Highway 5 and Pacific i i f 5 Highway 99W along alternate arterial roads . This increase in r 6 truck traffic has increased traffic congestion problems with all 7 forms of traffic on alternate arterial and collector roadway sys- 8 terns within both of Petitioners ' jurisdictions. I ' 9 STATEMENT OF THE CASE 10 A. Nature of the Dgcision and Relief Sought i 11 City of Tigard Ordinance No. 87-45 entitled , 12 AN ORDINANCE REPEALING ORDINANCE NO. 82-10 , ORDINANCE NO. 84-59, AND T.M.C. SECTION 10 .16 .050; ADDING T.M.C. SEC- 13 TION 10 .16 .051 PROHIBITING THROUGH TRUCK TRAFFIC ON CERTAIN STREETS; AND FIXING AN EFFECTIVE DATE. 14 was adopted by the Tigard City Council on July 27 , 1987 , and 15 involves establishment of a new truck route or the expansion of 16 an existing truck route within the City of Tigard . Specifically �. 17 the ordinance prohibits all trucks licensed for twenty thousand j 18 pounds (20 ,000) or more gross vehicle weight from traveling on 19 S.W. Durham Road between S.W. Pacific Highway 99 and S.W. Hall 24 z Boulevard , and on S.W. McDonald Street between S.W. Hall Boule- { 21 i vard and S.W. Pacific Highway 99. Previous to the adoption of 22 23 this ordinance, such trucks had been prohibited from traveling along this stretch of Durham Road only between 3:00 p.m. and 9:00 24 'r a.m. Petitioners seek reversal or remand of the decision adopt- 25 ing the ordinance. ;gage 2 - PETITION FOg REVIEW t;ity Attorney MARK PILLIOD City of Tualatin ! P.O.Box 369 . ,� �.:j�. `��, .. -e_iue I B. Summary of Atguments 2 Tigard failed to adopt findings showing compliance with Com- 3 prehensive Plan Policies . The adoption of Ordinance No. 87-45 is 4 a land use decision, which required findings to show compliance 5 with applicable law. 6 6 Tigard failed to comply with statutory procedural require- ; 7 ments for the establishment of a new truck route or the expansion 8 of an existing route, ORS 227 .400 . Tigard failed to provide pub- 9 lished notice and a public hearing as required by statute before 10 establishment or expansion of a truck route. 11 Tigard 's adoption of this ordinance violated the terms of an 12 intergovernmental agreement between Tigard and Washington County -3 under which Washington County transferred jurisdiction of Durham 14 Road to Tigard in exchange for the latter 's promise to sustain 15 the County 's "designated function" for Durham Road . Tigard 's 16 promise to sustain the County 's "designated function" for Durham 17 Road required Tigard to apply Washington County 's Transportation 18 Plan Policies. These policies were not applied or followed by 19 Tigard , when this ordinance was adopted . 20 C. Summary of Facts 21 Durham Road is an east-west, major. collector (or minor arte- 22 rial) street, running through the City of Tigard , which connects 23 Boones Ferry Road and Interstate Highway 5 to Pacific Highway 24 99W. 1 25 Page 3 - PETITION FOR REVIEW City Attorney NIA.RK PILT.IOD City of,Tualatin P.O.Box 35? Tualatin, Oregon 97062 - 5031692.2070 I Prior to April 14 , 1987 , Washington County exercised juris- F2 diction over S.W. Durham Road . On April 10 , 1984, the Washington 3 County Board of Commissioners voted to adopt a County staff rec- 4 ommendation that trucks over 20,000 pounds gross vehicle weight 5 be restricted from using Durham Road between 3:00 p.m. and 9: 00 6 a.m. Rec. 88. On October 15, 1984, the City of Tigard adopted 7 Ordinance No. 84-59, which similarly restricted Durham Road truck 8 traffic between Hall Boulevard and Pacific Highway. Rec. 86-87 . 9 On July 22 , 1986 , Washington County and Tigard entered into an 10 intergovernmental agreement under which Washington County would I 11 transfer jurisdiction over Durham Road to Tigard . Rec. 79-82. 12 The consideration for such transfer was Tigard 's agreement to 13 sustain the County 's "designated function" for Durham Road . 14 Based on this intergovernmental agreement and pursuant to Resolu- ROM 15 tion No. 87-74 , Washington County officially transferred juris- 16 diction over Durham Road to the City of Tigard on April 14, 1987 . f17 Rec. 76-77 . During a series of Tigard City Council meetings, j 18 various private parties all living near Durham Road indicated 19 their desire to see Tigard eliminate all heavy truck traffic from 20 Durham Road at all hours. Rec. 3-17 , 18-19, 48-49, 65-67 . i 21 The Tigard City Engineer and Police Chief and represent- 22 atives of various cities, including Petitioners, recommended 23 against totally restricting through truck traffic on Durham 24 Road. Rec. 28-30 , 54, 55-56 , 57 , 58, 70, 71-73 , Supp. Rec. 25 5 Page 4 — PETITION FOR REVIEW , City Attorney MARK, PILLIOD City of Tualatin P.O.13ox 3l_559 : .1::! Avenue Tualatin, Oregon 97062 - 5031692.2000 l I Without publishing a notice of or holding a public hearing to 2 receive input on the proposed ordinance, as required by ORS 3 227 .400, the Tigard City Council on July 27 , 1987 , adopted an 4 ordinance prohibiting heavy truck traffic, i .e. 20 ,000 pounds 5 gross vehicle weight or more from using , not only Durham Road , 6 but also S.W. McDonald Street, between S.W. Hall Boulevard and 7 S.W. Pacific Highway. 8 FIRST ASSIGNMENT OF ERROR 9 RESPONDENT ADOPTED AN ORDINANCE ESTABLISHING OR EXPAND- ING A TRUCK ROUTE WITHOUT ADOPTING FINDINGS TO DEMONSTRATE 10 SUCH ORDINANCE COMPLIES WITH TIGARD COMPREHENSIVE PLAN POLI- CIES. 11 ( In order to determine whether Petitioners have sustained f 12 this assignment of error , it is also necessary to discuss LUBA's ham '3 jurisdiction, because unless the adoption of this ordinance meets 14 either the statutory test of ORS 197 .015(1) or the significant 15 impact test referred to in Peterson M. Klamath Falls, 297 Or 249, 16 j 566 P2 1193 (1977) and City of Pendleton v. Kerns, 294 Or 126 , E 17 553 P2 992 (1982) , then it may not be a land use decision and 18 LUBA would therefore not have jurisdiction to consider it. In 19 this particular case, both tests are satisfied . 20 ! The adoption of Tigard Ordinance No. 87-45 represents a land 21 use decision under ORS 197 .015(10) (a) (A) , since it is a final 22 decision made by Respondent that concerns "the adoption, amend- 23 ment or application of (ii) A land use regulation; or (iii) 24 a new land use regulation." This ordinance is a "land use regu- 25 lation" or a "new land use regulation," since it is a general .i ordinance, similar to a zoning ordinance or land development _ Page 5 - PETITION 8QR g�,VIEW �f ��T ity Attorney 1.'_t_•,K PILLIOD City of Tualatin P.Q. noon:359 - I :. ,•�'::�-r' z�-� A reaue Tualatin, Ore on 97062 . 5031692-2000 I ordinance which establishes standards for implementing a compre- 2 hensive plan and Tigard has a comprehensive plan and land use ORS 197 .015 (1l) - 3 regulations acknowledged under ORS 197 .1nOdoes not specifically 4 Although Tigard 's Comprehensive Plan 5 address establishing a truck route , there are numerous references 6 in the Plan to street standards , transportation and public facil- ew of Compreh- A revi 7 ities in both local and regional contexts. No. 8is a land 8 ensive Plan Policies demonstrates ordinanceshoud have addressed those 9 use regulation and , therefore, Tigard ting it. 1 10 policies before adoP Resource Document, Vol. if 11 The Tigard Comprehensive Plan, 12 (Appendix B) , identifies Durham Road in the Regional Transporta- The or Arterial Route. App. 2-3 . '3 tion Plan as a Potential Maj xisting restrictions for protecting residential 14 Plan notes that eEVEN 15 areas from commercial and industrial uses have p coven to be ade- Elm 16 quate . App. 4 . The same document, however , later recommends or Arterial, but a Major 17 that Durham Road not be considered a Maj express the method of 18 Collector . App. 9. Although it does n P 19 doing so, this document asserts that "Truck traffic on Durham ight shall be 20 Road in excess of 30 ,000 pounds gross vehicle we lan provision was adopted 21 discouraged." This Pon November 9, and resumably was implemented by Tigard 's adoption of 22 1983 , P 23 Ordinance No. 84-59 in October , 1984. Rec. 86-87 . The Plan also ion of jurisdiction over Durham 24 seeks to encourage the assumpt 25 Road from Washington County. APP 17-18. Z _ snsfer of jur isd ic- J tion over Durham Road was accomplished in April, 1987 - Page 6 - PETITION FOR REVIEW City Attorney MARKPILLIOD Cita of Tualatin P.O.Box 369 - 18-S30 S.X`J• Mart=:sazzi Avenue Tualatin, Oregon 97062 - 5031692.2000 1 The Comprehensive Plan recognizes that traffic congestion 2 and accidents which occur at other intersections along Highway 99 3 (Pacific Highway) have resulted in motorists using other routes, 4 including Durham Road . App. 26 . Although Durham Road was recog- 5 nized as a collector street which might require upgrading , App. 6 19-20 , analysis of intersections showed that Durham Road was not 7 identified as contributing towards high accident occurrence. 8 App. 27-29. Respondent should have addressed the issue of what 9 made further restrictions on truck traffic along Durham Road nec- 10 essary in light of the fact that certain Plan objectives had 11 already been accomplished . 12 Although the Tigard Comprehensive Plan, Findings, Policies '3 and Implementation Strategies (Vol. II) places a high priority on 14 a safe and efficient street and road system and recognizes that i 15 efficient management of the transportation system involves coop- t 16 oration with other jurisdictions, no where is creation of a truck 17 route specifically listed among implementation strategies. App. k 18 34-36 . The implementation strategies for specific Neighborhood r 3 19 Planning Organizations fail to include specific actions by the f 20 City with respect to neighborhood planning areas encompassing 21 Durham Road . App. 49-54. By contrast, those strategies applica- 22 ble to Ash Avenue, for example, recognize that with the improve- 23 ments to McDonald Street, certain traffic inhibitors such as ' 24 "load limits" may be installed on the residential portion of Ash 25 Avenue. App. 50-51 . Page 7 - PETITION FOR REVIEW City Attorney MARK PILLIOD City of Tualatin P.O.Box 369 - I"33 S.W. Avenue Tualatin, Oregon 97062 - 5031692-2000 t { M. r f 1 A careful examination of the Tigard Comprehensive Plan indi- i 2 cates Transportation Planning is a major element. The absence of 3 the words "truck route" do not demonstrate that the Tigard City ' 4 Council has not, in other words and locations, recognized either } { 5 the usefulness or need for such traffic inhibiting mechanisms . 6 The reference to such a mechanism in another location, i .e. Ash 1 7 Avenue, App. 51 , but not along Durham Road or McDonald Street, { 8 argues against their application along Durham Road and McDonald s i 9 Street, as provided by Ordinance No. 87-45. z 10 The challenged ordinance falls within the definition of i 11 "land use regulation" which LUBA has jurisdiction to review. As 12 a land use regulation, Tigard was required to adopt findings to r 13 show compliance with Plan policies. 14 The ordinance also meets the "Significant impact test" of E 15 Peterson and Kerns, supra, and for this reason as well, Tigard 16 should have adopted findings. In the quasi-judicial context, the 17 court in Paterson concluded: 18 "the exercise of 'planning and zoning responsibilities ' must be read to refer not only to the preparation of compre- 1 19 hensive plans and the enactment of zoning and other ordi- nances to implement those plans, but also to other local 20 planning activities which will have a significant impact on present or future land uses, such as the decision to extend 21 city boundaries by annexation." at p. 253 . y 22 Later the Supreme Court in Kerns recognized the City of 23 Pendleton 's decision to improve and designate North Main from a 24 minor neighborhood street to a major access route for proposed 25 # development would not be simply a "de minimus" street improvement project. Page 8 - PETITION F& REVIEW t F& ttorney MARK PILLIOD City of Tualatin P.O. Bos 369 ?.venue Tualatin, Oreton 97-0671 - 5031592-2030 I The record contains numerous references to the burdensome 2 impact this proposed ban on trucks would have on present or 3 future land uses. See memo from Bob Jean, City Manager , to the 4 Council, Record 28-30 , memo from Randy Wooley, City Engineer to 5 the Council , Record 72-73 , letter from Tualatin Mayor Thielke to 6 Tigard Mayor Brian, Record 58, and letter from Sherwood Mayor 7 Oyler to Tigard Mayor Brian, Supp. Record . The Director of the 8 Washington County Department of Land Use and Administration 9 asserted, "If trucks are restricted on Durham Road now, there are ( 10 no alternative routes available that can handle additional traf- ( 11 fic volumes." Rec. 54 . A memo to the Tigard City Council from 12 the Tigard Police Chief is particularly revealing in that it was -3 the Police Chief 's opinion re-routing of truck traffic away from 14 Durham Road would actually result in increased accidents. Rec . ( 15 70 (emphasis added) . 16 Tigard Ordinance No. 87-45 contains three "WHEREAS" clauses. 17 The first refers to existing ordinances which restrict truck 18 traffic along certain streets. Rec. 1, 86-87 . The second 19 "WHEREAS" clause mentions the Council had received testimony ( 20 indicating a desire for additional restrictions on through truck ( 21 traffic and the final "WHEREAS" clause simply identifies safety 22 and street deterioration as reasons for imposing additional 23 restrictions. 24 Whether this ordinance represents a quasi-judicial or legis- 25 lative decision is not clear . Even if it represented a legisla- t, i tive decision, then Tigard clearly was obligated during Page 9 - PETITION FOR REVIEW City Attorney MARK PILLIOD City of Tualatin P.O. Boa 3 �9 - 1. ',� �.'.'i�. i`:t ti:a, i Avenue Tualatin, OreLyon 97062 - 503(592-2030 i f I I Tigard complied with the statutory requirements of notice and i 2 public hearing . Without such notice, Petitioners were unable to 3 adequately present the many reasons why adopting such an ordi- 4 nance was neither appropriate nor timely. Additional information 5 examining the effects of such truck route might have been pre-- 6 sented by Petitioners, since temporary closure for certain unre- 7 lated intersection improvements along Durham Road was scheduled 8 to occur in August, 1987 . Rec. 30 . Due to the limited notifica- 9 tion of such action, Sherwood 's only official communication to 10 Tigard through their respective mayors was never even presented 11 for the Tigard City Council 's consideration. See Respondent's 12 "Response to Objection to Record ." Notwithstanding Respondent 's f -3 recognition that closing Durham Road to truck traffic would 14 impact neighboring cities, no effort was made to comply with the 15 statute. Furthermore, the notice requirements of ORS 227 .400 16 specify Tigard must identify where existing truck traffic is to i17 be directed . This task would have enabled Tigard to better rec- i 18 ognize and address the traffic impacts on alternate routes and 19 neighboring jurisdictions, such as Petitioners. z 20 ORS 197 .835(8) states the Board shall reverse or remand the x 21 land use decision under review if the Board finds the local gov- 22 ernment " (B) Failed to follow procedures applicable to the matter 23 before it in a manner that prejudices the substantial rights of 24 the petitioner." 25 Page 11 - PETITION FOR REVIEW City Attorney ::I1.:: : PILL.OD City of Tualatin P.O. V:rY 3iJ i•:k. ; i).VVY . l�it..t'i�_.,::... rivenue Tualatin, Oregon 97062 . 5031692.2000 I THIRD ASSIGNMENT OF ERROR 2 RESPONDENT'S ADOPTION OF AN ORDINANCE RESTRICTING HEAVY TRUCK TRAFFIC FROM DURHAM ROAD VIOLATES THE TERMS OF AN 3 IN'T'ERGOVERNMENTAL AGREEMENT BETWEEN TIGARD AND WASHINGTON COUNTY UNDER WHICH JURISDICTION OF SUCH ROAD WAS TRANSFERRED 4 AND WASHINGTON COUNTY TRANSPORTATION PLAN POLICIES WHICH WERE REQUIRED TO BE APPLIED BY RESPONDENT. f5 In May, 1983 , at the request of the Washington County Board 6 of Commissioners, the County Director of Public Works conducted a 7 traffic study to assist in establishing a policy for truck traf- I 8 fic on Durham Road . As a result of the study, Washington County 9 developed a policy of restricting heavy truck traffic along Dur- , 10 I ham Road between 3:00 p.m. and 9:00 a.m. This policy was adopted 11 in April , 1984. Rec. 88-93 . Note this policy was established I 12 j only after Washington County solicited and responded to the con- f -3 cerns of Petitioners, Tualatin and Sherwood and others that a 14 study first be undertaken. Rec. 92 . In October , 1984, by Ordi- nance 84-59, the City of Tigard acquiesced in this County policy 16 [ by adopting an ordinance which implemented it. Rec. 86-87 . ` 17 In October , 1985, after receiving requests from various 18 cities, Washington County adopted another policy concerning the 19 transfer of jurisdiction over County roads. This Policy would 20 allow transfer of major collector streets and arterials only on 21 the condition that the City agree to maintain Washington County 's 22 designated function for that road . Rec. 84-85. 23 This County policy on transferring jurisdiction over collec- 24 for and arterial streets to cities was adopted in recognition of 25 CCounty Comprehensive Plan Policies. The Washington County Com- prehensive Plan, includes a Transportation Plan which was adopted Page 12 - PETITION FOR REVIEW City Attorney MARKrr��PILLIOD City of Tualatin P.O.Box 369 - 1�5 0 S.W. Martina:.: Avenue Tualatin, Oregon 97062 - 503/692.2000 i � 4 I June 28, 1983 . App. 56 . The Transportation Plan sets forth s 2 County policies with respect to truck transportation. Durham l 3 Road is designated on the Plan as a Minor Arterial within the I4 County's "Functional Classification System." App. 57 . County 5 Plan policies for trucks specify "All County arterials are desig- 4 Z � 6 nated truck routes due to function and structural design ." ! 7 The truck traffic policy recognized that the Department of Public 8 Works would maintain records to indicate which roads should be I 9 posted "for 'No Through Trucks ' and those roads and bridges where 10 legal weight limits had been imposed ." App. 55-60. i 11 In July, 1986 , Washington County and Tigard entered an 12 intergovernmental agreement under which jurisdiction of Durham t ` -3 Road would be transferred to Tigard . The County 's policy of sus- t ; 14 taining the County 's designated function is incorporated into ` 15 that agreement. Rec. 81 . The County approved the transfer in i 16 April , 1987 , based upon Tigard 's acceptance of the conditions 17 established under the Board 's policy and incorporation in the 1 - 18 intergovernmental agreement. Rec. 76 . 19 In May, 1987 , when the City of Tigard began to consider fur- 20 ther restrictions on truck traffic along Durham Road , the City 21 Council was advised by the City Engineer that existing truck 22 restrictions for Durham Road were established by the County. 23 Rec. 73 . 24 The Council was also advised in June, 1987 , by the acting i 25 director of the Washington County Department of Land Use and Transportation, Bruce Warner , that the proposed restriction would r Page 13 - PETITION FOR REVIEW City Attorn,^y :.:::ICK PILLiOO City of Tualatin P.O.Bex 369 - 1E3S,0 ;i.V,. Marti:.az:: Avenue s Tualatin, Oregon 97062 - 5031692.2000 r r s ` I be contrary to the City/County intergovernmental agreement under 2 which the County transferred jurisdiction to Tigard . Rec. 54. 3 The transcript from the Tigard City Council meeting of June t ( k ! 4 22 , 1987 , Rec . 39-40 , indicates the Council was aware of the 5 agreement with Washington County under which jurisdiction over { 6 Durham Road was transferred to Tigard . The record suggests the f 7 Council felt no obligation to comply with the County restrictions s 8 in place at the time jurisdiction was transferred , i.e. limited 9 hours, because this restriction on through trucks was not specif- E 10 ically set forth in the agreement. The Council then ignored the k 11 seemingly offending passage in the agreement, conducted no exami- 12 nation of either the County Plan or its own Comprehensive Plan -3 with respect to Transportation and instead went ahead with adop- t 14 tion of the ordinance. i 15 This third assignment of error has two aspects to it, one i 16 contractual, the other legislative. t 17 First, LUBA is asked to decide whether Tigard violated the 18 terms of the intergovernmental agreement between Tigard and Wash- 19 ington County under which jurisdiction over Durham Road was t 20 transferred . Since Durham Road has been a County road , and the 21 County 's designated function for Durham Road was determined on 22 the basis of County-wide benefit, Washington County Transporta- i 23 tion Plan Policies dictated that Durham Road , along with other 24 County arterials, would remain open to all types of traffic, 25 including through truck traffic. This County-wide benefit Page 14 - PETITION FOR REVIEW City Attorney MARK PILLIOD City of Tualatin P.O.Box 369 - 1 SS30 S.W. i lartina::zi Avenue Tualatin, Oregon 97062 - 5031692.2000 I applied to Durham Road regardless of its location within the city 2 limits of Tigard . 3 In conditioning the transfer of Durham Road jurisdiction, 4 4 the County was not only fulfilling its own Comprehensive Plan, it 5 was entering an intergovernmental agreement with Tigard which ! 6 would assure the continued benefit of the road to all County res- ( 7 idents, even those who resided in cities such as Tualatin and 8 Sherwood , among others. In this case, Tigard ignored its obliga- 9 tions to County residents living outside of Tigard and thereby 10 breached the intergovernmental agreement to maintain the County 's 11 designated function for Durham Road . In doing so, Tigard 's 12 breach has injured those County residents who have experienced '3 dramatic increases in truck traffic and resulting traffic conges- 14 tion along other arterial roads . It is for these residents that ( 15 Petitioners raise this argument. In effect, the citizens of l 16 Tualatin and Sherwood are third party beneficiaries of the inter- 17 governmental agreement and have been injured by Tigard 's breach 18 of that agreement. 19 Tigard accepted jurisdiction over Durham Road subject to the 20 condition Durham Road would remain open during certain hours to 21 through truck traffic . If Tigard wished to alter or expand the ` 22 restrictions on truck traffic along Durham Road , it could ask ( 23 Washington County to re-negotiate the terms of the intergovern- 24 mental agreement, persuade the County to change its street clas- 25 sification system for Durham Road, or return jurisdiction of Dur- ham Road to Washington County. Tigard did none of these. Page 15 - PETITION FOR REVIEW City Attorney MARK PILLIOD City of Tualatin P.O. Box 369 S.W. `1^.rt na=i Avenue Tualatin, Oregon 97062 - 5031692-2000 1 In adopting this ordinance, Respondent either improperly F2 construed applicable law, i.e. its obligations under the inter- 3 governmental agreement with Washington County, or exceeded its 4 jurisdiction, since it agreed the County's designated function 5 for Durham Road would control. LUBA should reverse Respondent 's 6 decision under ORS 197 .835(8) (a) (D) or (A) . 4 7 The second aspect of this Third Assignment of Error is leg- s 8 islative. The intergovernmental agreement between Washington I 9 County and Tigard , under which Washington County agreed to trans- mum 10 fer jurisdiction over Durham Road , specified the County 's "desig- i ll nated function" would be maintained . 12 The term, "designated function" is derived from the County '3 Comprehensive Plan on Transportation. In the case of Durham 14 Road , the County recognized that Durham Road is a minor arterial 15 road and as such must remain open to through truck traffic . 9 16 Washington County limited the time frame Durham Road would remain 17 open to through truck traffic prior to transferring jurisdiction 18 of the road to Tigard and Tigard was well aware of this limita- 19 tion at the time it accepted jurisdiction. 20 By inserting the condition in the intergovernmental agree- 21 ment that Tigard maintain Durham Road 's "designated function," 22 Washington County and Tigard agreed that Tigard would apply Wash- 23 ington County Transportation Plan policies to Durham Road as 24 Tigard exercised jurisdiction over the road . The condition in 25 the agreement was the mechanism by which Washington County could Page 16 - PETITION FOR REVIEW City Attorney DARK PILLIOD City of Tualatin P.O.Box 369 - 179`. N S.77. M rtiaaz-: A senue Tualatin, Oregon '97062 - 5031692.2MO i k. I assure all County residents the character of Durham Road , as 2 identified and described in the County Plan, would be maintained . 's 3 Tigard has, by adopting this ordinance, exceeded its author- 4 ity under ORS 197 .835(8) (a) (A) . Not only did Tigard violate the IN 5 terms of the intergovernmental agreement with Washington County, # t 6 it failed to recognize that by adopting this ordinance, applica- 7 ble County Plan standards would also be violated . For its fail- < 4 8 ure to apply County Transportation Plan Standards, Tigard 's ordi- i 9 nance must be reversed . 10 CONCLUSION s Y 11 For the reasons set forth above, Petitioners ask that the 12 Board reverse, or reverse and remand the appealed decision, 3 adopting Ordinance No. 87-45. i 14 Dated this 29th day of October , 1987 . t ® 15 Respectfully submitted, 16 17 Mark Pilliod OSB #78340 Tualatin City Attorney 18 of Attorneys for Petitioners 19 20 21 22 h 23 24 25 ( 5 Page 17 - PETITION FOR REVIEW City Attorney MARK PILLIOD City of Tualatin P.O.Box 369 - X^380 S.W. 111artina._i Avenue Tualatin, Oregon 97062 - 503/692.2000 s f ; f i it i I ' i � c 227.250 CITIES 227.250 Enforcement of development domain, may establish or alter building setback legislation. The council may provide for lines on private property adjacent to any alley, enforcement of any legislation established under street,avenue,boulevard,highway,or other pub- ORS 227.215.(Amended by 1975 c.767 114) lic way in such city in cases where the establish- 527.268 (1956 c.601 11: repealed by 1969 c.460 S2 ment of such setback lines is for street widening purposes,and in cases where the establishment of (227.286 enacted in lieu of 227.285)1 such setback lines affects buildings or structures 227.256 City ordinances applicable to existing at the time.The council or other govern- public property. City ordinances regulating ing body of the city shall pass and put into effect the location, construction, maintenance, repair, such ordinances as may be needed for the purpose alteration,use and occupancy of land and build- of providing for a notice to and hearing of persons ings and other structures shall apply to publicly whose property is affected by such establishment. owned property, except as the ordinances pre- In case of the exercise of the power of eminent scribe to the contrary.11969 c.46013(enacted in lieu of domain,provision shall be made for ascertaining 227.285)-.1975 c.767 112) and paying just compensation for any damages 227.290 Building setback lines estab- caused as the result of establishing such setback lished by city council;criteria. (1)The coun- linea. cil or other governing body of any incorporated 227.310 11957 c.67 11: 1975 c.767 113: repealed by city, under an exercise of its police powers, may 1977 c.7661161 establish or alter building setback lines on private property adjacent to any alley, street, avenue. TRUCK ROUTES boulevard, highway or other public way in such 227,400 Truck routes; procedures for — city. It may make it unlawful and provide a establishment or revision;notice;hearing. penalty for erecting after said establishment any (1)A city council shall not establish a new truck building or structure closer to the street line than route or revise an existing truck route within the such setback line, except as may be expressly city unless the council first provides public notice provided by ordinance.The council or body shall of the proposed truck route and holds a public pass and put into effect such ordinances as may hearing concerning its proposed action. be needed for the purpose of providing for a notice to and hearing of persons owning property (2)The city council shall provide notice of a affected before establishing any such setback line. public hearing held under this section by publish- Such setback lines may be established without ing notice of the hearing once a week for two requiring a cutting off or removel of buildings consecutive weeks in some newspaper of general existing at the time. circulation in the city.The second publication of (2) The council may consider. in enacting the notice moat occur not later than the fifth day before the date of the public hearing. ordinances governing building setback linea,the (3) The notice required under this section site slope and tree cover of the land with regard to shall state the time and place of the public hear- solar exposure. The council shall not restrict ing and contain a brief end cona�e statement of construction where site slope and tree cover make the n formation of the truck route,inc t o incident solar energy collection unfeasible,except proposed an existingp solar structure's sun lane shall not be ing a description of the roads and streets in the substantially impaired. city that will form the truck route. (3) The council may consider, in enacting (4)As used in this section: i ordinances governing building setback lines and (a) "Truck"includes motor truck, as defined maximum building height, the impact on avail- in ORS 801.355,and truck tractor,as defined in able wind resources.The ordinances shall protect ORS 801.575. an existing wind energy system's wind source to (b)"Truck route"means the roads or streets the extent feasible. in a city which have been formally designated by (4) The powers given in this section shall be the city council as the roads or streets on which so exercised as to preserve constitutional rights. trucks must travel when proceeding through the [Amended by 1979 c.671 14:1981 c.590 191 city.11985 e.564 III 227.300 Use of eminent domain power to establish setback lines. The council or CHAPTERS 228 TO 236 other governing body of any incorporated city, under an exercise of the power of eminent [Reoerved for expansion] 552 App. 1 APPENDIX B t { d i 1 1 1 i I OIACRAM I wLL �.l ofCC-17) :{ ► , c ; w m «fes N. �l 04 � ,�N C44 W i N Ni , [ N !r1 O cc M � a O r �M N E oe I / 0 O.5 cc p O O E X t :. 'fl%. i j .....� � .. Q � +�+ � CAS }' m O C 0 woe .� m .�... .� '� M Q�� r CL m I _ 143 P. � - App. 2 r. .. ... ,. ... ,... .... ,. ,r,�; +iii�;yv .. .. .i. �,� :1,�• ' ti,'�� _��fr �!.: r�.:�J:�k :� iii:•{. _�j;!'� ,sir �d , .':ftj�,'�.F�;i i` ..i{ '..�.�. if+'.. }M1.��P y ' ,f a.�±�,�.e �� i �'ire r �� ��� 1_ �� R' fti :fit..' `,='�:�ryi. . r � ,, � _ _ � , w ,j ~ /"� 1l t �� 1 A R � 't i'.� � ` ., fr'. w� �,` • .L�i 4 1 11 '. � / 'T' �. � I ,i.t. `' �.�� Fes' r, ��� ti .?t � .� i' .f M�� T� Y -- 1`- � �• . �� t I 'IY' �� r ,�Y tra'� i t.�t _ �: � � :.•� I � � � '\ __ _ "� :rs,� - a� .,��. i k'' _ i motif's .;`�j. i. 1 y.s a -;:�.:: .� � *._ s .� `a 1�..+ 3r J o.f P -SSS �. r�. r i � � t y;Y �' .�. a !tl,',�+j-`4 .t.� ' � ��. � � � .�...�.,3.. � z.,,. e. ....:� ..S'.. ......:'�'� .. .�SS_• ..�t.`Y � � ...��., ..:.�; ,i. � �d.� t.,.. ...i .., a .:t+.. ... �ir�`s'S ..�... "'� .,.. .y... .t ...... The City will also encourage high density residential development in the CBD. The CBD zoning district will allow high density development as well as mixed uses, that is, residential development above first floor commercial uses. The mix of residential and commercial use will provide the proper character for a suburban commercial downtown. Tigard intends to create a downtown with the proper mix of retail, professional offices, civic, and residential uses to make the downtown an economically viable core area without sacrificing community standards. Some community standards will be revised for the revitalization area only to encourage more innovative land use. In order that the downtown revitalization plan is successful, the City will channel public resources, as available, to make improvements to the core. A proposed library, police, and municipal office facility for the City will be pursued during the coming years. As Tigard continues to grow the responsibility for providing urban services results in a need for additional municipal personnel. Tigard's efforts to respond to this need with satisfactory municipal facilities will be directed into the downtown area. This commitment should provide some impetus to private commercial development. Already a major shopping center is planned for the CBD which itself should spark further revitalization in the form of rehabilitation of existing structures and construction of new commercial facilities. The City through its economic development program will focus on promoting the downtown area. A solid business base now exists which given assistance through public investments, namely resolution of traffic problems, creation of new parking facilities, and better maintenance of public facilities should be receptive to improvement. The City will concentrate efforts to promote the E formation of loal improvement district to provide improvements to the infastructure of the CBD. Municipal Codes — Within the Tigard Community Development Code modifications have been made to existing processes to streamline development application periods, to provide flexibility in some land use areas, and to allow for maximum economic use of land. These changes have been proposed, however, only after protections have been built in for the environment as well as existing uses and residential neighborhoods. Since Tigard has experienced steady economic growth during a period of nationwide economic stagnation, the City is not forced into a compromising position where it must accept economic development at all cost. Rather, the City is in a position where it recognizes the need for encouraging economic development, but, only while maintaining the high standards which have made Tigard an attractive place for new economic growth. As Tigard continues to grow economically filling up the vacant spaces which remain, the City will continue to preserve the integrity of residential y neighborhoods. Steps will be taken to continue City policy of buffering commercial and industrial areas from residential. Existing restrictions and standards have proven to be adequate. The City will maintain the development codes which describe standards for landscaping and buffering between residential and other uses. Encroachment of commercial and industrial uses into residential areas will be prohibited as the City will protect existing neighborhoods. i I —152 App. 4 4 z i Within the remaining sections of this report, each of these assumptions will x be addressed, either through the available data or the policies and f implementation strategies. It is important to note that transportation planning problems cannot be solved within just the Tigard area. In the Tigard F area a safe, convenient and economic transportation plan will only be achieved through a coordinated effort of other state, regional and local agencies. At " a minimum these other agencies include: Washington County, the Metropolitan Service District, the Oregon Department of Transportation, and adjacent cities fin the southwest area of the Portland metropolitan area. TII. FUNCTIONAL STREET CLASSIFICATION k f The transportation system within the City of Tigard is facilitated by a heirarchy system of streets which are defined below. In discussing a street I classification system there are several factors that need to be considered. These include: The capacity of the system needed based on volumes of traffic; existing streets and proposed street standards that would accommodate I projected traffic volumes through traffic versus intercity traffic; and land t use. i In addition to the above factors that need to be considered, Tigard's transportation system must be coordinated with the Metropolitan Service District's adopted Regional Transportation Plan (RTP). i "The objective or the RTP is to identify a transportation system that will adequately serve the travel needs of the fast growing Portland Metropolitan area. The specifics of the RTP as it affects Tigard, and Tigard's role in transportation planning as stated in the RTP are discussed in Section IV Street Improvements in this report. " " MSD further states that "The RTP includes criteria for a highway classification system and adopts a map delineating the principal and major arterial components of the system. In accordance with this, local jurisdictions are required to adopt a map delineating the various highways in their jurisdiction and in so doing, are recommended to adopt MSD's classification categories and definitions. In adopting a highway system, local jurisdictions must provide for Metro's ; adopted principal routes and major arterials and designate an adequate minor arterial and collector system to meet the following criteria: a. The minor arterial/collector system must adequately serve the local travel demands expected from development of the land use plan to the year 2000 to ensure that the Principal and Major Arterial System is not overburdened; and b. The system should provide continuity between adjacent and affected jurisdictions (i.e. consistency between neighboring jurisdictions, l consistency between city and county plans for county facilities \. within city boundaries and consistency between city and ODOT plans). I — 222 App. 5 MSD's Minor Arterial and Collector system will be adopted from the locally adopted systems." +~ In addition, local jurisdictions must ensure that their designed minor arterial/collector system provides the desired level of traffic service. Toward this purpose, local jurisdictions must identify in their Comprehensive Plan sufficient investments in transportation capacity to ensure its arterial system can adequately serve at least the travel demand associated with MSD's year 2000 population and employment forecasts, and provide at least the highway level of service defined as minimum desired in the RTP (See Table I). The components of the Tigard street classification system take into account the definitions of RTP. However, Tigard's classifications differ from the RTP in the following ways: 1) Tigard's "Arterial Route" definition does not distinguish Principal, Major and Minor Arterials, although the varying arterials in the Tigard area are listed according to RTP definitions; and 2) The City's "Major Collectors" cross over into the RTP's definition of "Minor Arterials." ` Although there are wording changes within Tigard' s street classification definitions, the intent of these classifications is to complement the Ldefinitions in the RTP. 1. Arterial: ` The primary functions of an arterial route are to serve through trips entering the urban area (metropolitan area), and are to provide a high level of I mobility for travel within the entire metropolitan region. All trips from one community or subarea through an adjacent community traveling to other points in the region should occur on a major arterial or principal route. It is desirable that it be a multiple-lane street with access/egress traffic ( controls at carefully selected intersection points. Standards: Right-of-Way Width 60-90 feet Pavement Width 12 feet per lane Moving Lanes 2 - 4 Volume 6,000 - 20,000 vehicles per day IDriving Speed 40-55 miles per hour 2. Manor Collector: E The primary function of a major collector is to collect and transport traffic from a number of local neighborhoods to one or more arterials. In addition, these facilities are primarily oriented toward travel within and between adjacent subareas, and provide connections to major activity centers within the area. [ It should have a minimal number of controlled access points and may have two or more travel lanes; have fairly direct arterial to arterial connectors; and provide for relatively rapid movement of traffic. In doing this, the likelihood of local streets being utilized for through traffic and cross-town travel is lessened. Traffic controls should be utilized at intersections with i .( I - 223 t App. 6 i arterials, major and minor collectors. A secondary function of this classification should be thea of providing a means for pedestrian and bike travel. Parking may or may not be provided. f Standards: Right-of--Way 60-80 feet !! Pavement Width 44 feet Moving Lanes 2 - 4 a Volumes 1,500 - 10,000 vehicles per day Driving Speed 35-40 miles per hours �... yj 3. Minor Collector: The primary function of a minor collector is to collect and transport traffic E from local neighborhoods and abutting property out of the neighborhoods to f major collectors and arterials. The minor collector should provide an ` efficient circulation pattern within the neighborhood for distribution of traffic to local streets as well as the major collectors and arterials. A secondary function, is to provide a means for pedestrian and bike travel. Parking may or may not be provided. Standards: Right-of-Way Width 60 feet Pavement Width 40 fept Moving Lanes 2 Volumes 500 - 3,000 vehicles per day Driving Speed 25-30 miles per hour j l 4. Local: This street classification's primary function is to provide direct access to t abutting property and to allow traffic movement within a neighborhood. Local streets should also emphasize and provide for pedestrian and bike travel. Standards: Right--of-qday 50 feet t Pavement Width 34 feet Q Moving Lanes 2 i Volumes 0 - 1,500 vehicles per day Driving Speed 10-25 miles per hour Cul-de-sacs 40 foot radius turn-around and 400 feet maximum length. The City shall provide, as part of its Development Code, for an exceptions ` process to the adopted street standards, upon consideration of the s Transportation Policy of this plan. I - 224 App. 7 TABLE I M HIGHWAY OBJECTIVES AND PERFORMANCE CRITERIA 1 . Objective: To maintain a system of principal routes for long distance, high speed, statewide travel. j Performance Criterion: The off-peak travel time for statewide trips ` within the region, from each entry point into the region to each exit point should be equal to or faster than today and the off-peak travel time for statewide trips within the region from each entry point to the I-405 loop should be equal to or faster than today. 2. Obiective: To maintain a reasonable level of speed on the region's freeways during the peak hours. Performance Criterion: A peak-hour speed no slower than 35-40 mph during the morning and evening 90-minute peak periods (equivalent to the maximum service volume at level-of-service "D"). ' 3. Objective: To maintain a reasonable level of speed on the region's freeways during the off-peak periods. Performance Criterion: A peak-hour speed of no slower than 45-50 pmh during the highest volume typical mid-day hour (equivalent to level-of-service "C"). ( 4. Obiective: To maintain a reasonable level of speed on principal and Ulm 1 arterial routes during the peak-hour. [ Performance Criteria: Peak-hour average signal delay should be not longer than 40 seconds during the peak 20 minutes (equivalent to level-of-service "E") and no longer than an average of 35 seconds (level-of-service "D") during the balance of the morning and evening 90-minute peak. 5. Objective: To maintain a reasonable level of speed on principal and i arterial routes during the off-peak periods. Performance Criterion: Average signal delay during the off-peak periods should be no longer than 25 seconds during the highest volume typical mid-day hour (equivalent to level-of-service "C"). r Existing Streets According To Each Classification i With these definitions and set standards, the City of Tigard has a realistic functional street classification system with which to provide concise, straight forward answers for both the City staff and the citizens of Tigard. Adherence to these standards should only be set aside when a particular situation fully meets the requirements of the variance procedure, and that variance should be for the entire street. The following is a list of streets classified under the proposed standards: I - 225 App. 8 1. Arterial: Pacific Highway (RTP - Major Arterial) Interstate 5 (RTP - Principal Arterial Route) Highway 217 (RTP - Principal Arterial Route) Hall Boulevard (RTP - Minor Arterial) Durham Road (from Hall Blvd. to Upper Boones Ferry Road)(RTP - Minor Arterial) Upper Boones Ferry Road (from south of Durham Road)(RTP - Minor Arterial) Scholls Ferry Road (RTP - Major Arterial) 2. Maior Collectors: Beef Bend Road Bonita Road Bull Mountain Road Burnham Street Cascade Avenue Durham Road (Pacific Highway to Hall Blvd. ) O Gaarde Street Greenburg Road Hampton Street Hunziker Street Main Street McDonald Street Murdock Street )from 97th Avenue to 98th Avenue) I Tiedeman Avenue Upper Boones Ferry Road (from I-5 to Durham Road) Walnut Street ( 68th Park Way (68th Avenue) 72nd Avenue 97th Avenue (from Murdock Street to McDonald Street) 98th Avenue (from Murdock Street to Durham Road) 121st Avenue (from Scholls Ferry to Gaarde) 135th Avenue (from Scholls Ferry Road to Walnut Street) ' 3. Minor Collectors: [ Alderbrook Drive Ash Avenue (from Burnham Street to 100th Avenue) Canterbury Lane Commercial Street (from 95th Avenue to Hall Blvd. ) Fonner Street Grant Avenue (from Tigard Street to Walnut Street) Johnson Street (from Grant Avenue to Main Street) Naeve Street (from Pacific Highway to 109th Avenue) North Dakota Street (from 121st Avenue to Greenburg Road) O'Mara Street (from McDonald Street to Hall Blvd. ) Park Street (from Pacific Highway to Watkins Avenue) Pfaffle Street i t t I - 226 PPP. 9 Pinebrook Street Ross Street Sattler Street t Shady Lane Springwood Drive Summerfield Drive Tigard Street (from Tiedeman Avenue t� jMain n�trStreet) Watkins Avenue (from Pacific Highway 1 79th Avenue (from Bonita Road to Durham Road) 92nd Avenue (from Durham Raoaad tto mmQrcirakl)Street) 95th Avenue (from Shady Land 100th Avenue (from Ash Avenue to McDonald Street) 110th Avenue (from Gaarde Street to Fereet to airhaven Street) 115th Avenue (from Gaarde 128th Avenue 4. Local Streets: All other streets, unless duly noted, are considered Local Streets and classified as such. IV. STREET IMPROVEMENTS The term street improvements may involve any of the following: 1. The dedication and construction of new streets. 2. The upgrading of existing substandard streets. 3. Providing traffic safety measures such as turning lanes and signals. � improvements. Those made in accordance with There are two levels of street i the Regional Transportation Plan and those made in accordance with the City's plan, The Metropolitan Service ro ectsDistrict's targeted atRegional enablingTransportation PrincipalRand includes a number of highway P jets Major arterial streets to meet the yea 00 ared rava the O�gon TDepartme t cof will be implemented by to jurisdictionsRTP j Transportation (ODOT) based on available funds. the RTP res fort guidelines neo for programming of these facilities. Further, assure that the designated minor arterial and collector streets will be improved to a level which will meet the year 2000 travel demands. maintain the The second level of street improvements are thros're streets da to dedicated and collector and local street system. Generally, problem arises where there are existing constructed by s developer. The substandard streets. Improvements may be wade in a number of ways. They can be funded from the city budget, a local improvement district transitcan i fo�stroet if it is a generally undeveloped rt of the development dedications and improvements can be required as Pa I — 227 APP• 10 be d as a approval process.. Traffic safety ieieasures can also entq creat d the c needtfoor of approval provided it can be shown tt�aL the de the street improvement process requires the city to the measures. Therefore, the various street adopt street design standa►dwhich ated to other improvement. classifications and to adopt policies Pro sed Collector Street Im rovements As the City of Tigard continues to grow towards the year 2000 andmoeVe beyond, District's Regional Transportati additional collector status streets will be needed to adequately metro area The Metropolitan S traffic flow. 72X of all vehicle trips within the Plan (RTP) states that nearly Tigard is within the City, Durham, Tualatin, Sherwood are expected to be internal also includes within ^gsubareas• ton and Clackamas Southwestern Subarea portions of unincorporated 4lashing and Lake Oswego as well as P° ver, over 65% of the travel assoc3edfwall Counties. In the Tigard area, bows approximately this area is oriented to the therth district.northeast, and trips remain entirely within trend toward the states that there will be a "strong The RTP also residential development-,, This thought is suburban ization of emplotmer ent and transportation planners across the nation who further reinforced by ds will increasingly be located in the households ` jobs and t where the do two decades state that "both suburbs, minant transportation problem in the next will be."# Transportation Policy", Changes on Transpo i *Source: "The Implications of DemographicAssociation, Frank Spielberg and journal of the American Planni Stephen Andile, Summer 1982. which are will accommodate traffic expectations during the Most of the radial or arterial routes within the Tigard vicinity, which in the { under State jurisdiction, transportation modeling major P period. According to Metro's tris Hi 99w, is the only planning P Pacific Highway, that will not adequately accommodate expected Regional Transportation Plan (RTP), corridor in the Tigard vicinity its c r Transportation has traffic volumes for the year 2000 if left in its current condition. Metropolitan Service District and will be foOrerthcoming. that indicated that a corridor study I The major transportation links that aro now inadequate hbo�hoodthe streetsrtoarea the hich rincipal arterials - I-5, Pacific are the collector systems* ficiencynnmeansect hp local l anted mixture of arterial systems. Th — are forced to is an unbal Highway and Highway 217 This redo the carryan arterial function and regional and f Q�chltrips.facility. capability the potential densities The deficiencies esterly"1Orrtions sof the nt nTigard wvigcinity (Bull Mountain and planned for the we bemployment (job accessibility) within the area, 135th) and the potential the Tigard Triangle area and the City asp9cially the easterly portion of the City For example, the area west of Tigard's existingrry Road, is Hunziker and 72nd area)' 2550 additional units limits, north of Bull t Mountain ccommodate aapproximately S2550 iti planned at densities by the year 2000• (approximately I I - 228 App. 11 t In addition, the projected employment growth projections for the entire Tigard area, indicate that there will be about 11,500 potential (6,000 of these jobs , will be in the Tigard Triangle industrial area) jobs by the year 2000• Auto travel is expected to increase from a 1980 estimate of approximately 98,000 vehicle trips per day to in excess of 170,000*• As of present, the majority of these trips will hasnorthward �largerdestination. number oof trip fts from the productions 1960 pattern will primarily consist of a remaining entirely within the district. Lacking road improvements, major congestion will continue to develop along Highway 217, Highway 99W, and I-5. This will cause traffic diversion to internal streets such as Hall Boulevard, Durham Road, and Beef Bend Roahe t Isolated problems will also occur in the vicinity of new development, impacts of which should be assessed as eah cho of trips come on for a line. Diagrams I and II indicate the daily and peak year 2000 from the Tigard area. A five-fold increase in the use of transit from today's 2600 daily trips to in excess of 13,000 will be necessary if the road system is not to completely collapse. Major shifts in the directional distribution of transit can be anticipated. While express service to the downtown Portland area would appear to be a viable option, other needed improvements would include service eastward into Clackamas County and improved internal circulation. *Source: MSD Regional Transportation Plan. i No em Y t f 3 I C 4 I - 229 UJApp. 12 e TABLE II 8 1980-2000 20-DISTRICT POPULATION AND EMPLOYMENT GROWTH Po ulationEm to ent _ A Ym t 1980 2000 Change 1980 2000 Change € District 1 10,690 14,890 +4,200 82,140 128,450 +46,310 F District 2 314,500 329,710 +15,210 175,560 210,400 +34,840 District 3 79,400 102,170 +22,770 70,160 80,430 +10,270 District 4 76,950 93,670 +16,720 24 ,750 38,350 +13,600 District 5 77,970 134,270 +56,300 19,500 39,180 +19,680 i District 20 5,840 6,330 +490 800 930 +130 ® Total Mult. Co. 565,350 681,040 +115,690 372,910 497 ,740 +124 ,830 District 6 64,300 67,930 +3,630 26,990 36,890 +9,900 !, Diatrict 7 17,650 41,050 +23,400 13,410 36,980 +23,570 District 8 43,390 70,060 +26,670 10,290 22,330 +12,040 District 9 24,560 40,730 +16,170 10,120 15,730 +5,610 District 10 19,450 40,290 +20,840 74,00 21,280 +13,880 District 19 72,590 104,810 +32,220 11,100 18;340 +7,240 Total Clack. Co. 241,940 364,870 +122,930 79,310 151,550 +72,240 District 11 l3 270 29r950 +16f680 7f450 15,980 +8,530 District 12 29,470 46,020 +16,550 21,350 32,860 +11,510 District 13 72,910 84,330 +11,420 48,330 72,710 +24,380 District 14 57,720 104,740 +47,020 10,040 33,760 +23,720 District 15 30,970 59,320 +28,550 11,790 27,570 +15,780 District 16 19,440 30,750 +11,310 5,530 10,100 +4,570 District 18 21,650 28,500 +6,850 2,970 4,890 +1,920 Total Wash. Co. 245,420 383,610 +138,180 107,460 197,870 +90,410 ' Total Clark Co. 192,300 310,410 +118,110 59,140 122,830 +63,690 SMSA Total 1,245,020 1,739 ,930 +494,910 618,820 969,990 +351,170 CDisr_rict 12 s Tigard/Bull Mountain �. r i App. 13 I - 230 - - _ DIAGRAM I _ s �"l(f 1- �`�~ f rll-d�_�f t.)1 i t�1 ��•A� 0 1 ./y' t{/� �4 �. ;0 �f♦.�.- 34 _ \ •to �J�--= � 1 t�=�•� r �. •,, �:•1'- � .. _ _ t-- (t�.a- ,;• _°L =GS~1► •Z rl., MAP LIP J < r0 ----- t • 2 00 161.: - _ • I o j ej r O App. 14 ! ' t Source: W.ashington County Plannine IeoajjTent% , n i Er DIAGRAM II • - �� a - .,. ; 1 .. .. ! •~�� ! � ' _. ���`I�~ � I •/ ! �• �\ � _J�f'•. `� - ` S1 0 in ci jr ce It s. ,�-'ti...., i J ♦ �l~- •, t i•'• � ,. � 1, L ��_� � � t� Ste. �: . � .. »- r f • f !, y m cc co J - co che - I q, i 0 ..':-oj App. 15 1 Ei ::ourcc: Washington County Planning Departj5qt. To moeL the regional and local should be constructed. City of Tigard has (� indicated which collector connections i These connections are indicated according to the various Neighborhood Planning ntent of these collector connections Organization (NPO) areas. The specific i are listed below and are shown on the Comprehensive Plan Transportation Map. NPO 1: The minor collector connection needed in this area is the Ash Street connection from the dead-end point south of Fanno Creek to Burnham Street. The actual phasing of this connection is hinged on the development of Hill and Lake Streets to O'Mara. Hill and Lake Streets are designated as local streets, while O'Mara is designated as a minor collector. The specific policy is addressed in the Comprehensive Plan Policy Document under "Special Areas of IConcern." I NPO 2: The only minor collector connection needed in the NPO M2 area is the continuation of Commercial Street to 98th Street linking the Greenburg area to Ithe Main Street area. NPO M3: I This area interfaces the County's CPO H4 — Bull Mountain Area which is also t within the Portland Metropolitan Urban Growth Boundary. By the year 2000, the overall development of the Bull Mountain area will include approximately 1540 additional dwelling units. These are in addition to the approximately 970 units expected to develop in the NPO M3 area. IBased on the land use designations on the CPO #4 Bull Mountain plan map and l the land use designations on the NPO #3 plan map, there is a need to establish a series of collector connections to move the estimated 18,000 trips per day from these units to the existing collectors and arterial street connections.* IThe major resident concern within these areas was that this additional traffic would be accommodated by constructing a "direct" link from Murray Boulevard north of Scholls Ferry Road south to Gaarde Street. The need for a "direct" s connection seems to be unwarranted because this direct connection could place } a potential rapid increase of traffic onto 99W which is already congested to an unacceptable level as it passes through the Tigard area. Rather than a "direct" connection, the City of Tigard has suggested a series of indirect minor collector connections between Murray Boulevard and Gaarde Street. These minor collector connections will link Walnut to Bull Mountain Road and Gaarde to the Walnut/Bull Mountain Connections (See Comprehensive Plan Transportation Map). To continue the "indirect" route to Murray gg Boulevard, an additional connection from 135th to Murray Boulevard is also f� shown. The specific projected daily peak hour travel trips are also shown on s the Comprehensive Plan Transportation Map. *Source: Washington County Computer Estimates based on the MSD Regional Transportation Plan population and employment projections. i I — 233 App. 16 NPO #4: The needed collector connections within N{'O N4 earu Ideated within the lrianyle NPO 114 tan indicates the connections for this area that Area. The adoptedP are needed to provide job access to the commercial and industrial development areas. These inner Triangle Collector links include: 1. A connection between Pacific Highway at 78th south to Dartmouth. Although the exact alignment of this collector connection has not ( been determined, it is anticipated the alignment will continue in a southerly direction from Pacific Highway and then east to the existing Dartmouth right-of-way. This connection will be continued to I-5 via the proposed I-5/Haines Road interchange. (This interchange is under construction; 2. A connection in the form of a loop road from 69th westerly to 72nd, to the Dartmouth connection, (N1 above) then south in an easterly direction to Hampton; and 3. A connection from M2 above to Atlanta to be aligned with 68th. To complete the collector system in the Triangle area, the following streets must be upgraded to minor collector standards: 68th, 69th and 70th. NPO N5: The collector system in this area is centered around the industrial areas south of Hunziker and north of Bonita. The connections include: 1. A collector between Hunziker and Hall aligning with O'Mara at Hall; and ! 2. A collector from N1 above south to Bonita, east of Fanno Crook. i NPO 006: The continuation of Riverwood Lane from 92nd to 108th represents the only Minor Collector connection needed in the NPO 006 area. 1. The City shall encourage the assumption of jurisdiction from Washington County of Durham Road between Hall Blvd. and Pacific Highway. ( 2. Durham Road shall not be considered a major arterial route between I-5 and ( Pacific Highway. 3. Consideration of use of Eide Road as a connector between I-5 and Pacific Highway shall be encouraged. C r I — 234 1 App. 17 F 5 ,. Durham Road shall be improved to ? moving lanes of traffic with the Provision for left.turn movements. ; 5. Truck traffic on Durham Road in excess of 30,000 pounds gross vehicle weight shall be discouraged. _ NPO 7: t ( Due to the lack of developed areas west of 121st Street, there are a number of I collector street connections needed in the NPO N7 area. All of the collector connections would be minor collectors. These would include: . 1. The extension of Springwood Drive west of 121st Street to 130th; 2. The extension of North Dakota Street west of 121st to Scholls Ferry Road; 3. The extension of 130th from Scholls Ferry Road to 128th, and to Falcon Rise Drive; and it 4. The extension of Murray Boulevard to 135th as provided in the NPO 03 f section. In addition to the proposed new collector connections throughout the Tigard 6 Urban Planning Area, it is anticipated that many of the following existing collector streets (both minor and major collectors) may need upgrading in order to adequately accommodate the projected 1990 and 2000 traffic volumes. The streets include: 1 . S.W. 135th from Scholls Ferry to Walnut, including the intersection at both Scholls Ferry Road and 135th; r WM c 2. Walnut From 135th to 121st and possibly from 121st to Pacific Highway; e 3. 121st from Walnut to Gaarde and a portion of 121st from Scholls Ferry to Walnut; t 4. Gaarde from Walnut to Pacific Highway; (i 5. North Dakota from 115th to Greenburg, including the intersection at North Dakota, Greenburg and Tiedeman; 6. Portions of Bull Mountain Road from Pacific Highway west; ( 7. Naeve Street from Pacific Highway; ` 8. Portion of McDonald from Pacific Highway to Hall; 9. Durham from Pacific Highway to Hall; 10. Portions of Sattler from Hall; ( C l I — 235 App. 18 _ 11 . Bonita from Hall to 72nd; 12. 78th from Bonita to Durham; 13. Fonner from Walnut to 121st; 14. Portions of Burnham from Main to Hall; 15. Portions of Main Street; 16. O'Mara from McDonald to Hall; 17. 72nd north of 217 to Pacific Highway; i 18. Tigard Street/115th from North Dakota to Tiedeman; 19. 70th, 69th, 68th within the Tigard Triangle; and i 20. Commercial from Main to Hall. The above list may not be complete, and does not indicate any sequence for any i street improvements that may be needed. r V. TRAFFIC ANALYSIS i 1. Traffic Volumes The City of Tigard has a well—established traffic count program which includes traffic count stations to compare traffic counts at given tima intervals. In 1979, Stramm Engineering conducted a safety study which included traffic counts (Diagram III), and in 1980 City staff conducted an additional traffic volume survey. These tabulations are shown on Diagram IV. r Neither I-5 or Hwy 217 were counted in the most recent traffic volume tabulations. Other State highways includes Scholls Ferry Road (approximately 12,800 Average Daily Traffic (ADT)); Pacific Highway, ranged from 19,400 to 39,500 ADT; Hwy. 217 (approximately 81,100 ADT); Hall Boulevard ranged from 5,200 to 10,700 ADT and Upper Boones Ferry Road averaged about 6,000 ADT. In addition, the following streets have over 5,000 and 2,500 Average Daily Traffic: 5,000 ADT: 1. Greenburg Road (7,000 — 11,700 ADT) — In 2. Main Street (6,700 — 9,600 ADT) — Im 3. Hunziker Street (5,600 — 7,50 ADT) — Im 4. Durham Road (5,200 — 5,800 ADT) — Un 0 All of these streets are classified as Major Collectors. 2,500 ADT: .i I — 236 App. 19 1. Walnut Street (121st to Pacific Hwy) - (3,100 - 4,560 ADT) - In 2. Bonita Road - (2,650 - 44,650 ADT) - Un r._ 3. 72nd Avenue - (2,500 - 5,000 ADT) - In 4. 121st (3,860 - 4,200 ADT) - In 5. Gaaarde Street - (Pacific Hwy. to 116th) - (2,500 - 3,140 ADT) - In 6. Tiedeman Street - (2,335 - 4,180 ADT) - In 7. McDonald Street - (3,050 - 3,600 ADT) - In 6. Bull Mountain Road - (1,900 - 3,810 ADT) - Un All of these streets are classified as Major Collectors. Road Condition Unimproved (Un) - Rural standards: 10 foot travel lanes with no shoulders; Major Collector Capacity: 3,000 Average Daily Trips (ADT); Minor Collector Capacity: 2,000 ADT. Interim (In) - Interim maintenance standard, overlay program; 12-foot travel lanes with minimum shoulders; possible bikepath; Major Collector Capacity; 5,000 ADT; Minor Collector Capacity: 3,000 ADT. r Improved (am) - City standards; 12-foot travel lanes, curbs and sidewalks, {t lighting and traffic control; Major Collector Capacity: 10,000 ADT; Minor Collector Capacity: 3,000 ADT. i r I - 237 App. 20 t DIAGRAM III 1979 TRAFFIC VOLUMES r AVERAGE DAILY TRAFFIC WARD 6 VICINITY n._ i•... a %'I 'r it IL IL q;. rn `.... r. - .�K.s a«;;rte �•'•.� 'i' 1� ! / - t JL fL , ••wi try t�:t, ( i .T� •:';l •'• i• •il'i ..w.' •• it 01 i Source: Straam Engineering Traffic Safety Study, 1979. 1 I — 238 App. 21 r DIAGRAM IV 19 5U ill Ib95� �1.7�� • - 1 •��. 14, w,1� 152 Or—i - 7• ,' �• 34 t 1635 4928 "c♦ 2080 LOU ^n 00, —41 ' 93811 _ _t Ull 2495 14232 a �•l lT1936 3735 9 57 n 6105, Q ` 3650 3175 4526 , 5646aw 7250 _ t 1 4582 i 3995 - 327) 398 . ` tns 2850 I _ 970 1435 I _ 126 QO 69471 _. 6717 5119 `i 7967 / 1 _ 1 O I } All of these traffic volumes were taken between May and July of 1980 by the City of Tigard Public Works Department. �I i s i I — 239 App. 2 2 2. Levels of Service �j The level of service provided by a street involves several major factors, including: 1. Speed and travel time; 2. Traffic interruptions and restrictions; 3. Freedom to maneuver; ( 4. Safety; I 5. Driving comfort and convenience; and 6. Economy. Two basic measures are used to measure levels of service: Travel speed and the ratio of traffic volume to capacity. Six Levels of Service (A-F) are defined accordingly in Table III. I TABLE III ROADWAY LEVEL OF SERVICE, DEFINED ( Level of Service Operating Conditions I A Free flow, low volume, high-operating speed, high maneuverability. B Stable flow, moderate volume; speed somewhat restricted by traffic conditions, high maneuverability. C Stable flow, high volume; speed and Romj maneuverability determined by traffic scam conditions. ` D Unstable flow, high volumes, tolerable but I` fluctuating operating speed and maneuverability. E Unstable flow, high volumes approaching roadway capacity, limited speed (030 mph), intermittent vehicle queuing. I F Forced flow, volumes lower than capacity due to very low speeds. Heavy queuing of vehicles, frequent. In the determination of these levels of service, it is assumed that the intersection is the most restrictive point on a roadway and, therefore, capacity for a street section is a function of the capacity of the intersection. The computations of intersection capacity are based on such parameters as intersection width, signal phasing, truck and bus movements, etc. Once the capacity of a roadway is computed, it is compared with the actual vehicular volumes to determine if the volumes (V) exceed the roadway capacity (C)( i.e. V/C is greater than one.) .i I - 240 App. 23 3. Street Problem Identification f Three criteria were used to identify problem areas on the Tigard street system: congestion, accidents, and roadside hazards. f A. Congestion f Congestion, as defined for the purposes of this study, is considered to be: ! 1. A signalized intersection which operates at a level of service "D" or 6 worse 2. An unsignalized intersection which meets signal warrants as specified by the Manual on Uniform Traffic Control Devices (MiUTCD). 3 . A section of roadway which exceeds 1,200 vehicles per hour during the peak hour. The initial intersection volume is computed in terms of intersection lane vehicles per hour (ILV/hr.). Table IV relates critical lane volumes with the different levels of service. f TABLE IV ROADWAY LEVEL OF SERVICE, TRAFFIC VOLUMES Traffic Volume (ILV/hr.) Level of Service RPM 0--900 A 901-1050 B 1051-1200 C 1201-1350 D 1351-1500 E 1500- F Five signalized intersections, all on 99W, were analyzed. The results are shown in Table V. As can be seen from this table, two of the intersections, 99W/Hall, 99W/Johnson and 99W/Greenberg, operate at a level of service 0 and, therefore, experience some congestion. Since 1979 the traffic volumes at the other intersections have increased, and it can be assuw&d that the level of service at these interscctions has not improved. t E I - 241 � ; APP. 24 i s TABLE V CAPACITY ANALYSIS 1979 Traffic Volume Level of Service Intersection D ( 1215 99W/Johnson D 1335 99W/Hall C 1140 99W/Greenburg 99W/217 south- 1030 B bound off ramp B/C 1050 j 99W/Bull Mtn. congestion problems was the nal warrants as established The second critfr�hosesintersections which ed in the identiameet sigtion of nal criteria or warrants, determination o nal may be installed at an by the MUTCD. The MUTCD has established a set of eight one or more of which must be meet before a sig intersection. out of In the 1979 study 14 intersection were investigated nves tsgat Thos intersections were as (. were found to meet one or more Signal wa follows: 99W/69th 99W/Pfaffle 99W/217 northbound off ramp 99W/Walnut I 99W/Park 99W/Beef Road Hall/Hunziker Greenburg/Tiedeman Scholls Ferry/121st nalization during the fall of improvements completed by 000T. In and were ' Six of these intersections were scheduled for a g 1979, as a part of the 99/W TSM imp Scholls Ferry Road. addition, a seventh signal was placed at 121st and nalized two-lane of r hour (vph) during The final criterion was I which exceed n1,7O0 sections vehicles opee houeed this critical roadways, other than found t the peak hour. There was no two-lane roadway peak/hour volume. Scholls Ferry Road, near 135th, was found o 1 n hlvocal,roadv in and was the highest peak/hour volume count found on any the Tigard area in 1979. k I - 242 App. 25 B. Accidents The major emphasis in the analysis of traffic accidents is the determination of cause, whether it be natural or man—made. During the analysis, therefore, it is of utmost importance to eliminate those accidents which are most likely to have occurred by chance. Accident rates (as opposed to raw frequency) are considered a more significant i means of identifying and comparing degree of accident hazard, because they take into consideration exposure which absolute frequency does not (i.e. , one would naturally assume that a location having more traffic would experience more accidents). At the time of this report was written the amount of "daily" entering vehicles was not available. However, the actual number of accidents that occurred within numerous Tigard intersections are listed in Table VI. To the year 2000 only the 99W corridor through Tigard will be considered an unacceptable trafficway with continued congestion problems between Walnut Street and Highway 217. In addition, 99W is still the only major corridor in the Portland Metro Area for which a complete corridor study has not been done. As shown in TABLE VI entitled ACCIDENTS ANALYSIS BY INTERSECTION, the highest occurrence of accidents occur along 99W, and those intersections between Walnut Street and Highway 217. t To avoid these congested intersections, motorists are using Durham, Hall, and Greenburg Rd. which places more pressure on these peripheral routes, many of which are adjacent to residential areas. C Roadway Hazards Roadway hazards were noted which were considered to impair the safety of those using the roadway. Problems which were considered hazardous included: 1. Fixed objects within close proximity of the roadway; this includes bridge abutments, trees, signs, utility poles, etc. f 2. Pavement defects, lack of proper shoulder, or unprotected ditches. l3. Inadequate sight distance caused by poor roadway alignment, t vegetation, or other objects. 4. Improper or inadequate traffic signing or pavement marking. i According to the Manual on Uniform Traffic Control Devices (MUTCO), signs (or other fixed objects) should be no closer than 6 feet from the edge of roadway shoulder or 12 feet from the roadway if no shoulder exists. In urban areas with curbing, a minimum of one foot from the curb face is allowable. Sight distance standards are considered to be a function of stopping distance, which varies with speed. For the purposes of this report, the minimum stopping site distances were considered to be 200 feet at 30 mph, 275 feet at 40 mph, and 350 feet at 50 mph. r I - 243 1t App. 26 a Current difficulties with transportation systems in the area can be basically categorized in terms of safety and/or efficiency. Since 1971, according to the 1979 Traffic Safety Study, less than 40% of the identified hazards along Tigard streets have been eliminated, leaving many of these hazards to threaten human life and limb. The efficiency of the transportation systems-the ease with which objects and people are moved-is the other basic criterion of its success. In Tigard, many of the major streets are inefficient because most of them have not been improved to their designated standard, or because the designated standards are inadequate to the demands for their use. Excessive demand on limited facilities is responsible ;peak hour traffic congestion on several streets. TABLE VI ACCIDENT ANALYSIS BY INTERSECTION CITY OF TIGARD 1981 Intersection Accidents i 99W/Hall 23 99W/71st/Villa Ridge 20 99W/Greenburg 15 99W/69th 14 99W/Bull Mountain/Frontage 14 99W/Hwy 217 13 99W/Fred Meyers Entrance 13 99W/Warner e I 99W/Garden Place 8 99W/McKenzie 7 ( 99W/Pfaffle 7 } 99W/Walnut 6 99W/Gaarde 5 99W/Park 5 1 121st/Summercrest 5 99W/Johnson 4 90W/87th 3 99W/74th 3 99W/Canterbury Lane 3 Hall/Burnham 3 121st/Scholls Ferry 3 Durham/Summrfield 3 J Durham/Serena 3 J 72nd/Bonita 3 Source: 1981 Accidents Records, Tigard Police Department. 4. Intersection Problem Identification Accidents occur at intersections for various reasons; no signalization, poor ( visibility/congestion, high traffic volumes and speed are among a few. Below i is a brief discussion of the status of those intersections where there is a high occurrence of accidents. r I - 244 App. 27 99W Hall - The major cause of accidents at this intersection is simply the volume of vehicular traffic passing through the intersection. In 1979 there were approximately 35,000 average daily trips at 99W/Hall. Another reason is the fact that there are two equally congested intersections (99W/Greenburg and 99W/217) within less than a half a mile of 99W/Hall. These additional intersections add to the frustration of driving. 99W/71st/Villa Ridge - Conflicts here occur between high volumes of traffic going at a relatively high speed on 99W and traffic on Villa Ridgeway at either end and 71st trying to access unto 99W. Both ends of Villa Ridge are not at right angles to 99W possibly posing more confusion for motorist accessing 99W. 99W/Greenburg - Heavy use of Greenburg at 99W in conjunction with inadequate width results in a high degree of congestion and conflict between turning movements. 99W/69th - The major course of traffic accidents at this location are the lack of signalization and the high rate of speed of cars traveling along 99W. 99W/Bull Mt/Frontage - The major cause of accidents at this location is due to ( inadequate sight distance for those vehicles on Frontage Road which were crossing or turning onto Bull Mountain. The result is a high number of collisions with vehicles approaching westbound from 99W. I99W/217 - The major cause of accidents at this location is due to the number of multiple turning movements off of 217 onto Pacific Highway. 5. Traffic Control Devices t The Manual on Uniform Traffic Control Devices (MUTCD) was used in 1979 as a i guide in the evaluation of traffic control devices for the City of Tigard. ` This national publication manual is designed to promote uniformity in the placement of traffic control devices. Traffic control, as defined by the MUTC0, are "signs, signals, markings and devices placed on or adjacent to a street or highway by authority 7f a public body or official having jurisdiction to regulate, warn, or guide." Three types of traffic control devices, signals, signs, and pavement markings were inventoried as a part of this safety study. A. Signals According to the MUTCD, signal devices include: traffic controls signals, ( beacons, lane use control signals, drawbridge signals, emergency traffic [ control signals, and train approach signals and gates. As can be seen in Table VII, there are 17 signals currently in operation in the Tigard area. All signals, with the exception of one at Main and Scoffins and one at 121st and Scholls Ferry Rd. , are located on 99W. All signals are owned, operated, i and maintained by the Oregon State Department of transportation. All of the [ signals along 99W are either pre-timed or traffic-actuated. 6 I - 245 . App. 28 NM 10 The placement of signals is strictly governed by criteria or warrants as outlined in the MUTCD. These warrants include: 1) . Minimum vehicular volumes; _ 2) Interruption of continuous traffic; t 3) Minimum pedestrian volume; t 4) School crossing; 5) Progressive movement; ( 6) Accident experience; 7) System; and 8) A combination of warrants. A number of non-signalized intersections were compared with the established warrants to see if any met the minimum requirements for signalization. B. Signs Traffic control signs can be used to either regulate traffic, warn traffic, or ( guide traffic. The MUTD standardizes traffic signs as to their design, shape, ( color dimension, symbols, work message, lettering, illumination and reflectorization, location, height, lateral clearance, and mounting. There are basically three types of signs: those that regulate, those that warn, and those that guide. The City of Tigard conducted an inventory of traffic signs in 1978. This inventory was supplemented in 1979, and all signs in the city were evaluated according to the MUTCD standards. Those traffic signs that did not conform were either replaced or repaired. Table VII provides a summary of the number and type of traffic signs within the study area. I f i .. I - 246 App. 29 TABLE VII TRAFFIC SIGN INVENTORY-0978-793 Number of (� Type of Sign Signs Regulatory Stop 374 Yield 1 ' Speed 162 Turning 28 Alignment 1 Exclusion 23 One Way 1 Parking 261 Traffic Signal 9 I i Subtotal 660 f Warning 4 Curves 18 Road Crossing 7 F Control Ahead 16 Bridge 5 { Divided Highway 2 i RR Advance 21 Other 14 f Dead End 14 Subtotal 97 School 1 � School Advisory 14 School Speed 12 s. Subtotal 26 EMiscellaneous 27 TOTAL 1,010 Source: Tigard Transportation Safety S`_vd-y, Straam Engineering, October 1979. I - 247 App. 30 i i DIAGRAM V 1979 TRAFFIC cONTH01 ., �' � - TIGARD D VICINITY - • �`•..:• r .� -moi •1�• r , t b it �I 1 • Vi 15, �t�'`'>:_'•;�' SIJ,/ �: � =z•'i ,••.. ,! 16 r ., Ll1��., LEGEND • stop Sign TnMit SiOnO o Fre4o2od SlWW Source: Straam Engineering Traffic Safety Study. 1979. I — 248 t f i i C. Pavement Marking Like signs, pavement markings can be used to regulate, warn, and guide the vehicle operator. They are used both in combination with other control devices, such as signals, and rol signs, or alone. like other tterials,ntand devices, the MUTCD has standardized markings for application, vement m;,rkings include: center line, lane color. The various types of pa line, curb markings, stop lines, crosswalks, and railroad crossings. A major disadvantage of pavement markings is their short-lived lifetime and constant maintenance, particularly in the moist weather found in the Pacific Northwest. } A number of major streets lacked adequate markings due to a recent pavement overlay and had not been restriped. Inadequate pavement markings at four locations on 99W: ? 1. No pedestrian crosswalk markings on Bull Mountain Road 2. No stop line southbound on Pacific Highway at Johnson Street 3. No stop line northbound on Pacific Highways at Greenburg 4. No stop lines on 99W at Hall Boulevard Most city streets were found to lack stop lines at the intersections. 6 Street Lighting F to accidents occur at night, which is not Nationally, 609E of all fatal au the time and a third of vehicle miles surprising considering that 40% of traveled are during this daily period of poor visibility. Fall and winter fogs coni.ribute to den-erously difficult driving even during the day. NamME Street lights can help reduce accidents, as well as crime. Many Tigard WZMstreets are not yet improved with sidewalks, so pedestrians walking the shoulders of narrow unlighted streets are placed in a dangerous situation. Many of these same unimproved streets have deep open ditches immediately adjacent to narrow shoulders. Improved visibility with street lights also reduces the potential for accidents. The major problem areas where street lighting is desirable include: railroad crossings (at grade), sharp curves, t narrow bridges, intersections, and pedestrian street crossings. The City does not haveeX eptoform theram n routine requirement installation they be provided iwhen ghts where none now exist, P now developments are approved. c VI. MASS TRANSIT (TRI-MET) Public transportation in the Tigard area is the responsibility of the 4 Tri-County Metropolitan Transportation District (Tri-Met). There are j currently four (4) bus lines serving Tigard (lines 43, 44, 45, and 77) which I I - 249 App. 32 APPENDIX C t I 9 I I i I 1 8. TRANSPORTATION This chapter addresses Statewide Planning Goal #12: Transportation which requires local jurisdictions "to provide and encourage a safe, convenient and ` economic transportation system." Transportation planning has been defined as ". . .the process by which transportation improvements or new facilities are systematically conceived, tested as to present and future adequacy, and programmed for future construction. Modern transportation planning emphasizes the total transportation system. It considers all modes of transport which are economically feasible to a state, region or urban area. (Goodman 6 Freund, Principals and Practices of Urban Planning, "Transportation Planning") The transportation plan for Tigard reaches beyond the Tigard Planning Area and I includes traffic and transportation impacts within other areas of the southwest subregion of the Portland Metropolitan Area. The Metropolitan Service District (MSD) acts as the regional coordinator for transportation planning throughout the Portland Metropolitan Area. The other major service district impacting Tigard is Tri-Met which is charged with the responsibility for providing public transportation throughout the metropolitan area. I The Comprehensive Plan proposes a land use plan that encourages and facilitates bal&nced transportation development for the City. The plan recognizes that land use and transportation investments are inter-connected and that relationship should be reinforced to produce an acceptable urban environment. { Detailed information concerning transportation in the Tigard Urban Planning t Area is available in the "Comprehensive Plan Report: Transportation." f ,.. 1 TRAFFIC WAYS s f Findings: o A need exists to place all of the existing public local and collector j streets in the Tigard City Limits under the City's jurisdiction. o According to a Washington County computer study 48-60% of Tigard residents work outside of the Washington County area. o Between 77-83% of Tigard residents commute to work by auto as single � occupants. i o Major congestion problems within the City have resulted from the rapid population growth since 1970, creating a need for major street improvements. o A corridor study for Pacific Highway (99W) has not been prepared by MSD. It is the only major trafficway within the region which has not been studied. Pacific Highway, the major trafficway through the City, has the highest traffic volumes, congestion and accidents rates within the City. There is a need to prepare a corridor study for Pacific Highway. The City, Metropolitan Service District and the State should coordinate such a study. II - 55 App. 33 ;7 o Many of the streets in Tigard are dead-ended which adds to the congestion on existing completed streets. Therefore, a number of street connections need to be constructed. o A major concern of the community regarding transportation is the need to ` maintain and improve the livability of residential areas in the face of Iincreasing population and transportation requirements. o The City needs to develop a strategy to coordinate public street improvements with private sector improvements to achieve the most effective use of the limited dollars available for road development and improvement. o The major residential growth during the planning period is expected to occur in the westerly and southerly areas of Tigard. Both of these areas lack adequate improved trafficways. o A need exists during the planning period to complete a collector street system between Scholls Ferry Road, Walnut Street, Gaarde Street, Bull Mountain Road and Pacific Highway. The location of these connections needs to be coordinated between the City, County, State and the Metropolitan Service District. o A need exists to complete the collector street system within the Tigard Triangle area to make more of this area accessible to developers, employers and employees. POLICIES 8. 1 . 1 THE CITY SHALL PLAN FOR A SAFE AND EFFICIENT STREET AND ROADWAY SYSTEM THAT MEETS CURRENT NEEDS AND ANTICIPATED FUTURE GROWTH AND DEVELOPMENT. I 8. 1 .2. THE CITY SHALL PROVIDE FOR EFFICIENT MANAGEMENT OF THE TRANSPORTATION PLANNING PROCESS WITHIN THE CITY AND THE METROPOLITAN AREA THROUGH COOPERATION WITH OTHER FEDERAL, STATE, REGIONAL AND LOCAL JURISDICTIONS. i8. 1 .3 THE CITY SHALL. REQUIRE AS A PRECONDITION TO DEVELOPMENT APPROVAL THAT: a. DEVELOPMENT ABUT A PUBLICLY DEDICATED STREET OR HAVE ADEQUATE ACCESS APPROVED BY THE APPROPRIATE APPROVAL AUTHORITY; b. STREET RIGHT-OF-WAY BE DEDICATED WHERE THE STREET IS SUBSTANDARD IN WIDTH: C. THE DEVELOPER COMMIT TO THE CONSTRUCTION OF THE STREETS, CURBS AND SIDEWALKS TO CITY STANDARDS WITHIN THE DEVELOPMENT; d. INDIVIDUAL DEVELOPERS PARTICIPATE IN THE IMPROVEMENT OF EXISTING STREETS, CURBS AND SIDEWALKS TO THE EXTENT OF THE DEVELOPMENT'S IMPACTS; I e. STREET IMPROVEMENTS BE MADE AND STREET SIGNS OR SIGNALS BE PROVIDED WHEN THE DEVELOPMENT IS FOUND TO CREATE OR INTENSIFY A TRAFFIC HAZARD; t II - 56 App. 34 f. TRANSIT STOPS, BUS TURNOUT LANDS AND SHELTERS BI PROVIDED WHIN 1111' PROPOSED USE OF A TYPE WHICH GENE.RATES TRANSIT RIDERSHIP; r" g. PARKING SPACES BE SET ASIDE AND MARKED FOR CARS OPERATED BY DISABLED PERSONS AND THAT THE SPACES BE LOCATED AS CLOSE AS POSSIBLE TO THE ENTRANCE DESIGNED FOR DISABLED PERSONS; AND h. LAND BE DEDICATED TO IMPLEMENT THE BICYCLE/PEDESTRIAN CORRIDOR IN ACCORDANCE WITH THE ADOPTED PLAN. IMPLEMENTATION STRATEGIES 1. The City shall develop, adopt and implement a master street plan that anticipates all needed trafficway improvements so as to plan for the necessary available resources to develop these streets when they are needed. 2. The City shall develop, maintain and implement a capital improvements program which: a. Is consistent with the land use policies of the Comprehensive Plan; b. Encourages a safe, convenient and economical transportation system; C. Furthers the policies and implementation strategies of the City' s 4 Comprehensive Plan; d. Considers a variety of transit modes within the rights-of-way; e. Meets local needs for improved transportation services; f. Pursues and establishes other funding sources from the federal, { state, regional and/or local agencies; and ( g. Designates the timing of such projects to ensure their installation when those facilities are needed. 3. The City shall specify street design standards within the Tigard Community Development Code. 4. The City shall maintain the carrying capacity of arterials and collectors I by reducing curb cuts and other means of direct access, and requiring adequate right-of-way and setback lines as part of the development process. The Community Development Code shall state the access requirements for each street classification. 5. The City's Tigard Community Development Code shall require developers of land to dedicate necessary rights-of-ways and install necessary street improvements to the City's standards when such improvements have not been done prior to the developer's proposals. These necessary dedications may be required upon approval of any development proposal. 6. The City shall control and limit the number of access points and will signalize trafficways in a manner that provides for a consistent flow of I traffic and therefore minimizes or reduces vehicular emissions. II - 57 App. 35 7. The City shall include provisions in the Tigard Community Development Code which addresses the aesthetic quality of the transportation system to assure community livability and to minimize the effects on abutting properties. This -can be accomplished through: ` a. Building setback requirements; b. Requirements for landscaping and screening and through other site design criteria for visual enhancement; iC. Limiting residential land uses along major arterial trafficways; and d. Sign controls. 8. The C' L� shall coordinate their planning efforts with adjacent cities and other agencies e.g. , Beaverton, Portland and Tualatin, Washington County, the Metropolitan Service District, Tri-Met and ODOT. 9. The City shall work out reciprocal agreements with other agencies for exchanging information pertinent to local transportation planning. 8.2. PUBLIC TRANSPORTATION i FINDINGS i o Since the oil embargos of the 1970' s, the cost of motor fuels have increased four fold . o The Tri-County Metropolitan Transportation District of Oregon (Tri-Met) is [ t responsible for providing public transportation to the residents of IMultnomah, Washington and Clackamas Counties. o Presently, there are four(4) bus lines that service the Tigard area. . ewm I o Public transit offers the community an opportunity to reduce traffic and pollution as well as increase energy efficiency. I o Work trips and shopping trips are most conducive to mass transportation. o The proposed downtown Tri-Met Tigard transfer center will increase service and lessen travel time for riders . POLICIES 8.7. 1 THE CITY SHALL COORDINATE WITH TRI-MET TO PROVIDL FOR A PUBLIC TRANSIT SYSTEM WITHIN THE PLANNING AREA WHICH: a. MEETS THE NEEDS OF BOTH THE CURRENT AND PROJECTED, FOR THE TIGARD COMMUNITY: b. ADDRESSES THE SPECIAL NEEDS OF TRANSIT DEPENDENT POPULATION; C. REDUCES POLLUTION AND TRAFFIC; AND d. REDUCES ENERGY CONSUMPTION. , f i II - 58 App. 36 8.2.2 THE CITY SHALL ENCOURAGE THE EXPANSION AND USE OF PUBLIC TRANSIT BY: a. LOCATING LAND INTENSIVE USES IN CIOSF PROXIMITY TO TRANSITWAYS; b. INCORPORATING PROVISIONS 1NIO IHE: COMMUNITY DEVELOPMENT CODL WHICH REQUIRE DEVELOPMENT PROPOSALS TO PROVIDE TRANSIT FACILITIES; AND C. SUPPORTING EFFORTS BY TRI-MET AND OTHER GROUPS TO PROVIDE FOR THE NEEDS OF THE TRANSPORTATION DISADVANTAGED. i IMPLEMENTATION STRATEGIES 1 . The City shall request Tri-Met to extend service to areas within the City that do not currently have service. 2 . In the City's Community Development Code, the City shall require large developments to provide transit facilities e.g. , pull-offs and shelters, if such developments are located adjacent to transit routes. 3 . The City shall coordinate with Tri-Met in the development of the proposed transfer center in downtown Tigard. 4. The City shall propose land use densities, within the Comprehensive Plan, along transit oriented corridors that support public transportation service. 5. The City shall work with Tri-Met and other transit providers to encourage transit service for the transit dependant population e.g. F the poor and handicapped. {1 6. The City shall encourage its citizens to use mass transit systems, where possible, to make greater effectiveness of the transit system iI while reducing automobile usage. t 7. The City shall coordinate with the transit providers to encourage i carpooling and investigate if there is a local need for carpooling in the Tigard area. 8.3. TRANSPORTATION FOR THE DISADVANTAGED FINDINGS o Tri-Met is responsible for providing handicapped transit accessibility including coordination of special transit services by social service agencies. o Tri-Met conducts the detailed special handicapped transit planning ` necessary to identify required service improvements and adopt a plan for it meeting federal requirements for handicapped accessibility. C II - 59 APP. 37 t POLICY .- 8.3 . 1 THE CITY SHALE. COORDINATE WITH WASHINGTON COUNTY, TRI--MLT AND OTHER REGIONAL AND STATE AGENCIES IN THE IDENTIFICATION AND ACCOMMODATION ` OF INDIVIDUALS WITH SPECIAL TRANSPORTATION NEEDS. IMPLEMENTATION STRATEGY j1 . The City shall require, through the implementation process, that parking spaces be set aside and marked for disabled persons parking, and that such spaces be located in convenient locations. 2. The City shall continue to coordinate with the appropriate agencies in the identification and accommodation of those individuals with special transportation needs. 8.4. PEDESTRIAN AND BICYCLE WAYS FINDINGS o As the City of Tigard continues to grow, more people may rely on the # bicycle and pedestrian pathways for utilitarian, as well as for recreational purposes. I o In 1974, the City Council adopted a Comprehensive Pedestrian/Bicycle Pathway Plan. o The City has required adjacent development to install that portion of the bicycle/pedestrian pathways shown on the adopted plan which abuts the development. o The City has implemented portions of the adopted plan through the City's overlay program. I o The adopted Bicycle/Pedestrian Plan provides for a dual function pathway system; bicycles and pedestrian use the same system. I POLICY 8.4 . 1 THE CITY SHALL LOCATE BICYCLE/PEDESTRIAN CORRIDORS IN A MANNER WHICH PROVIDES FOR PEDESTRIAN AND BICYCLE USERS SAFE AND CONVENIENT MOVEMENT IN ALL PARTS OF THE CITY, BY DEVELOPING THE PATHWAY SYSTEM SHOWN ON THE ADOPTED PEDESTP.IAN/BIKEWAY PLAN. I IMPLEMENTATION STRATEGIES 1. The City shall review each development request adjacent to arias proposed for pedestrian/bike pathways to ensure that the adopted plan 1 is properly implemented, and require the necessary easement or dedications for the pedestrian/bicycle pathways. i II — 60 App. 38 2 . the City shall review and update, th(, adopted Pedestrian/Pikeway PlCtn on a regular basis, to ensure all developing areas have accessibility �- to the Pedestrian/Bikeway system. 3. The City shall coordinate with Washington County to connect the City's Pedestrian/Bike Pathway system to the County's system. 4. The City codes shall include provisions which prohibit motor driven ( vehicles on designated and maintained pedestrian/bicycle pathways. f 8.5. RAILROAD FINDINGS o Tigard is serviced by Southern Pacific and Burlington Northern railroad lines which carry strictly freight through the City Limits . o Within the downtown area each railroad company has its own trackage and ( the usage of those lines is based on railroads' needs. i o There should only be one set of railroad tracks traversing the downtown area. The City is in the process of discussing this issue with both i railroads. o Many of the commercial and industrial businesses within Tigard rely on the i railroads for the shipping and receiving of goods. o The City is currently coordinating the upgrading of all the railroad crossings within Tigard with the railroads. POLICIES i 8.5. 1 THE CITY SHALL COOPERATE WITH THE RAILROADS IN FACILITATING RAIL FREIGHT SERVICE TO THOSE COMMERCIAL AND INDUSTRIAL BUSINESSES WITHIN THE CITY THAT DEPEND ON RAILROAD SERVICE. IMPLEMENTATING STRATEGIES 1 . The City shall continue to coordinate with the Southern Pacific and Burlington Northern railroads to provide adequate railroad service. 2. The City shall designate adequate commercial and industrial land within close proximity to existing railroad service lines to ease railroad accessibility to those businesses that rely on the service. 3. The City shall coordinate with the railroads to combine the trackage within the downtown area. Il — 61 t App. 39 r � : 9. FNI RGY Statewide Planning Goal N13, Energy Conservation, requires localities to manage and control land uses and development "so as to maximize the k conservation of all forms of energy, based on sound economic principles." The following policies accomplish the objectives of the goal but they are not E written at the level of detail necessary to provide the community with a C comprehensive energy program. However, the potential need for such a program . is becoming increasingly evident as the cost of energy supplies increases and E the availability of nonrenewal energy sources decreases. The increasing cost of energy combined with the fact that most localities are importers of energy t could potentially have a negative impact on local economies. The impacts could range from work stoppages or slowdowns to reduced disposable incomes and { a disruption of monies within the local economy. The energy findings, policies and implementation strategies identify conservation as the initial energy source that the community should explore. They do so based on the fact that conservation is the cheapest energy source, most readily available, least environmentally detrimental and most influenced by local policy. ; Additional information on this topic is available in the "Comprehensive Plan I Report: Energy." I FINDINGS o Transportation and residential uses account for approximately half of the total energy consumption in the Portland Metropolitan Area. Industrial I and commercial uses comprise the other half of energy consumption. I o The City of Tigard has no developed energy sources. Io Conservation of energy at the local level is best achieved through programs aimed at energy efficient transportation modes and land use F patterns, reducing travel distances between residential and work areas, infilling vacant land, increasing densities of land uses as a whole and encouraging alternative energy uses. o All forms of nonrenewable energy sources used today are finite and the cost of these sources have increased as the supply has decreased. o A reduction in the community-wide use of nonrenewable energy sources and the development of renewable energy resources would have beneficial impacts on both local and national economy. o Mass transit systems can have a positive influence upon energy consumption but require higher density corridors and activity areas to be effective. o The availability of cheap energy in the past has resulted in the construction of residential and commercial buildings that are energy inefficient. Weat rization and insulation of existing and new structures would substantialll reduce energy consumption for heating and cooling / these structures. II - 62 App. 40 o Although it is a widely used substitute for traditional energy sources, woodburning stoves can have adverse effects on air quality if improperly u«d s.- I) Alternative archil tit tur a and s t Lv dr-s ign t tins ideral iuru t an of t et L ever 9y consumption; such as structure orientation to the sun, landscaping, topography and adjacent structures. o Small scale wind generating devices may be a viable alternative energy source for Tigard residences. 1 o The private automobile consumes about 75% of all petroleum used in transportation in the Portland Area. POLICIES 9.1 . 1 THE CITY SHALL ENCOURAGE A REDUCTION IN ENERGY CONSUMPTION BY INCREASED OPPORTUNITIES FOR ENERGY CONSERVATION AND THE PRODUCTION OF r ENERGY FROM ALTERNATIVE SOURCES. 9. 1 .2 THE CITY SHALL ESTABLISH A BALANCED AND EFFICIENT TRANSPORTATION SYSTEM WHICH COMPLEMENTS THE LAND USE PLAN AND IS DESIGNED TO MINIMIZE f ENERGY IMPACTS. 9. 1 .3 THE CITY SHALL ENCOURAGE LAND USE DEVELOPMENT WHICH EMPHASIZES SOUND 1 ENERGY CONSERVATION, DESIGN AND CONSTRUCTION. IMPLEMENTATION STRATEGIES 1 . The City shall encourage public and private programs that offer weatherization and energy conservation programs, e.g. tax credits, low- interest weatherization loans, etc. 2 . The Tigard Community Development Code shall allow for a variety of { housing unit types in most residential development districts which I have proven to be energy efficient, e.g. , common 11 or clustering of dwelling units. I 3 . The City shall locate higher densities and intensities of land use in proximity to existing and potential transit routes specifically with convenient access to federal and state highways, arterials and major collector streets. 4. The City shall, in the Tigard Community Development Code, allow for more flexibility in structure siting to provide for maximum solar exposure. 5. The City shall review the feasibility of implementing a solar access ordinance and wind generation provisions. I 6. The City shall cooperate with both public and private agencies that t make use of site development and architectural techniques using natural elements for heating and cooling in all developments. II — 63 App. 41 7. The Tigard Community Development Code shall allow for mixed use developments which will support a reduction in traffic trip generation. 8. The City shall coordinate with and support public and private planning efforts that advocate alternative forms of transportation such as mass transit, carpooling, ride share, bicycling and walking for commuter purposes. 9. Locational criteria shall be established to minimize vehicular travel Iin order to conserve energy. i i I t I 1 •, F; K 1 _ 11 64 App. 42 10. URBANIZATION This chapter addresses the concerns expressed by Statewide Planning Goal N 14: Urbanization, which is "to provide for an orderly and efficient transition from rural to urban land use." s The Urbanization goal is important because it develops a framework within which all development activities have to be coordinated, and it integrates and balances all of the other available land resources in terms of the needs expressed by other goals; namely Housing, Economy, Public Facilities and Services, Natural Features and Open Space and Transportation. The urbanization goal also requires an allocation of land for accommodation of urban expansion during the planning period (1980 — 2000), and development of plans to arrange the orderly and efficient transition from urbanizable land to r urban land. The findings, policies and implementation strategies address a variety of topics related to urbanization. Policies describe the process which satisfy the need for efficient, orderly and logical urbanization within the geographical limits of Tigard's Urban Planning Area. Additional information on this topic is available in the "Comprehensive Plan Report": Urbanization. FINDINGS o The City of Tigard grew from 5,302 people in 1970 to 14,286 people in 1980 (Census 1970 & 1980) and the City predicts that Tigard will continue to grow to more than double its current size by the year 2000. The current 1983 population is 16,379. A portion of this increase is due to annexations. s o The City limits have expanded by approximately 4.4 square miles since 1970, to its present size of approximately 8.6 square miles . o All lands within the Tigard Urban Planning Area as well as the City Limits have been designated for urban land uses, and are wholly within the f Portland Metropolitan Area Urban Growth Boundary. J o The Tigard Comprehensive Plan is an active plan, meaning the City plans and designates land uses within the Tigard Urban Planning Area (T.U.P.A. ). Washington County retains legal jurisdiction over development proposals, zoning and public improvement projects outside the City limits but within the T.U.P.A. Tigard does have right of review and comment on f proposals and projects within the T.U.P.A. o The area within the Tigard Urban Planning Area, but outside the current City Limits, that is not already developed to urban intensities will be made available for urban uses via an Urban Planning Area Agreement between the City of Tigard and Washington County, annexation to the City and f� subsequent development proposals by the property owners. f . II — 65 App. 43 o The City is committed to providing urban level services, or the coordination of providing these services with the appropriate service districts, to all areas within the city limits boundaries. o The intent of the City is to provide for an orderly and efficient land use pattern and urban services which must be available at the time of development. o The timing, location, and expansion of the transportation systems are important factors affecting future urbanization. o The desired development and growth pattern for the Tigard Urban Planning Area is to be defined by a growth management system, e.g. extension of services, streets and land use, which will guide the timing, type, and location of growth. o To assist in the financing of street facilities and improvements, Tigard has imposed a Systems Development Charge (SDC) on new housing development. o Major trunk line sewer service in the Tigard Urban Planning Area is provided by the Unified Sewerage Agency (USA) of Washington County which has assumed this responsibility for the City's, as well as eastern Washington County, major sewage system since 1970. o Water in the Tigard area is provided by the Metzger and Tigard Water Districts. These districts purchase their water from Portland, Lake Oswego and other sources. o An Urban Planning Area Agreement (UPAA) between Tigard and Washington County regarding land use planning and annexation was adopted in 1983 . The intent of this agreement is to: a. Identify the urbanizable land within each jurisdiction surrounding Tigard; j b. Provide for orderly and efficient transition from urbanizable land ! to urban land; c. Provide a process for reviewing the land use designations between the City and County; d. Provide for a process to extend existing services; and e. Provide a process for annexations of land to the City. I o The agreement requires that, the parties resolve various issues, otherwise the agreement will lapse on January 1, 1984 (or a later date if the parties extend the agreement) and the 1980 agreement between the parties is revived. 0 The City does not have an UPAA with the school districts (Tigard and 82averton), but the districts do work with the City's Planning and Development Department to estimate the enrollment impact of new residential development in the City. II — 66 App. 44 f o The City has made a significant effort in the past to manage the location and type of growth, and to coordinate this growth with the extension of services and expansion of facilities. o The City is currently in the process of including all of the "unincorporated islands" within the city limits. 10.1 ANNEXATION OF LAND POLICIES s 10. 1.1 PRIOR TO THE ANNEXATION OF LAND TO THE CITY OF TIGARD: a. THE CITY SHALL REVIEW EACH OF' THE FOLLOWING SERVICES AS TO ADEQUATE CAPACITY, OR SUCH SERVICES TO BE MADE AVAILABLE, TO SERVE THE PARCEL IF DEVELOPED TO THE MOST INTENSE USE ALLOWED, AND WILL NOT SIGNIFICANTLY REDUCE THE LEVEL OF SERVICES AVAILABLE TO DEVELOPED AND UNDEVELOPED LAND WITHIN THE CITY OF TIGARD. THE SERVICES ARE: 1 . WATER; 2 . SEWER; 3 . DRAINAGE; 4. STREETS; 5. POLICE; AND 6. FIRE PROTECTION Most intense use allowed by the conditions of approval, the zone or the Comprehensive Plan. b. IF REQUIRED BY AN ADOPTED CAPITAL IMPROVEMENTS PROGRAM ORDINANCE, THE APPLICANT SHALL SIGN AND RECORD WITH WASHINGTON COUNTY A NONREMONSTRANCE AGREEMENT REGARDING THE FOLLOWING: Y 1 . THE FORMATION OF A LOCAL IMPROVEMENT DISTRICT (L .I.D. ) FOR ANY OF THE FOLLOWING SERVICES THAT COULD BE PROVIDED THROUGH SUCH A DISTRICT . THE EXTENSION OR IMPROVEMENT OF THE FOLLOWING: a) WATER; b) SEWER; c) DRAINAGE; AND f i D d) STREETS; 2. THE FORMATION OF A SPECIAL DISTRICT FOR ANY OF THE ABOVE SERVICES OR THE INCLUSION OF THE PROPERTY INTO A SPECIAL SERVICE DISTRICT FOR ANY OF THE ABOVE SERVICES. II - 67 App. 45 c . THE CITY SHALL PROVIDE URBAN SERVICES TO AREAS WITHIN THE TIGARD URBAN PLANNING AREA OR WITH THE URBAN GROWTH BOUNDARY UPON ANNEXATION. 10. 1 .2 APPROVAL OF PROPOSED ANNEXATIONS OF LAND BY THE CITY SHALL BE BASED ON FINDINGS WITH RESPECT TO THE FOLLOWING: i a. THE ANNEXATION ELIMINATES AN EXISTING "POCKET" OR "ISLAND" OF UNINCORPORATED TERRITORY; OR I b. THE ANNEXATION WILL NOT CREATE AN IRREGULAR BOUNDARY THAT MAKES IT r DIFFICULT FOR THE POLICE IN AN EMERGENCY SITUATION TO DETERMINE WHETHER THE PARCEL IS WITHIN OR OUTSIDE THE CITY; ic. THE POLICE DEPARTMENT HAS COMMENTED UPON THE ANNEXATION; d. THE LAND IS LOCATED WITHIN THE TIGARD URBAN PLANNING AREA AND IS CONTIGUOUS TO THE CITY BOUNDARY. I c. THE ANNEXATION CAN BE ACCOMMODATED BY THE SERVICES LISTED IN i i 10.2 EXTENSION OF SERVICES OUTSIDE THE CITY LIMITS POLICIES 10.2. 1 THE CITY SHALL NOT APPROVE THE EXTENSION OF CITY OR UNIFIED SEWERAGE AGENCY (USA) LINES EXCEPT: ELMO i a. WHERE APPLICATIONS FOR ANNEXATION FOR THOSE PROPERTIES HAVE BEEN SUBMITTED TO THE CITY; OR b. WHERE A NONREMONSTRANCE AGREEMENT TO ANNEX THOSE PROPERTIES HAS BEEN SIGNED AND RECORDED WITH WASHINGTON COUNTY AND SUBMITTED TO THE CITY; OR I c. WHERE THE APPLICABLE STATE OR COUNTY HEALTH AGENCY HAS DECLARED �I THAT THERE IS A POTENTIAL OR IMMINENT HEALTH HAZARD. 10.2.2 IN ADDITION TO THE REQUIREMENTS OF POLICY 10.2.1, THE EXTENSION OF SEWER LINES OUTSIDE OF THE CITY LIMITS SHALL NOT REDUCE THE CAPACITY iBELOW THE REQUIRED LEVEL FOR AREAS WITHIN THE CITY. 10.2.3 AS A PRECONDITION TO THE APPROVAL OF THE EXTENSION OF SERVICES OUTSIDE I THE CITY LIMITS, THE CITY SHALL HAVE THE RIGHT OF REVIEW FOR ALL DEVELOPMENT PROPOSALS OUTSIDE THE TIGARD CITY LIMITS BUT WITHIN THE TIGARD URBAN PLANNING AREA (REFERENCE TIGARD'S URBAN PLANNING AREA t AGREEMENTS WITH WASHINGTON COUNTY). THE CITY SHALL REQUIRE THAT DEVELOPMENT WILL FOOT: a. PRECLUDE THE FURTHER DEVELOPMLNT OF THE PROPERTIES TO URBAN DENSITIES AND STANDARDS; OR i 11 - 68 App. 46 s i i t b PRI CI UDI 1111 SUIV,1 Qu1 N1 DI VI 1 (N1MI N1 (1I SURRO(iNDiNG PROM Rl li ; ' THIS REVIEW SHAT t INCLUDE IHL 1 Ot LOWINh F ACIORS AS SI.T F-OR111 IN 111E TIGARD COMPREHENSIVE. PLAN AND APPROPRIATE IMPLEMENIATING ORDINANCES: a. LAND USE; b. DENSITY; ac. PLACEMENT OF STRUCTURES ON THE SITE; d. STREET ALIGNMENT; AND e. DRAINAGE. IMPLEMENTATION STRATEGIES f I. The City shall encourage all of the urbanizable land within Tigard' s I Urban Planning Area to be within the City Limits. 2. The City shall direct its annexation policies to conform with and support the City's Comprehensive Plan. 3 . The City shall phase annexations to allow for the incorporation of urbanizable land in a manner that is consistent with the Comprehensive Plan, and the Urban Planning Area Agreement, and to provide for I orderly transition of urban services . 4. The City shall work toward establishing a workable, jointly approved growth management agreement with the Washiny_ton County. The agreement ROWI shall assure that: a. Urban development inside Tigard Urban Planning Area (T.U.P.A. ) will be encouraged to annex to the City of Tigard. b. Significant differences between City/County Comprehensive Plan policies are reconciled for the unincorporated areas within the Urban Planning Area (T.U.P.A. ). 5. Land use designations, if not already designated, shall be assigned to purposed annexation areas only after a thorough study addressing statewide Planning Goals, and City and neighborhood needs have been completed and adopted by the City. 6. The City shall accept, encourage, and assist in the preparation of annexation proposals of all levels within its Urban Planning Area [ (UPA). 7. The City shall actively seek to include all "unincorporated island" areas into the city. ®. The City shall provide a capital improvement plan (CIP) that will promote the development of services and facilities in those areas which are most productive in the ability to provide needed housing, jobs and commercial service opportunities in conformance with the II - 69 App. 47 s policies of the Comprehensive Plan. The CIP shall emphasize the r provision of needed services in established districts and those areas . passed over by urban development. } 9. The City shall cooperate with Washington County and all special districts share in the exchange of information on planning actions which have interjurisdicttonal impacts. Ample opportunity for review and comment shall be given prior to final action by -u city, county or special district policy making body on a matter of mutual concern. 10. The City and County will negotiate the existing Urban Planning Area agreement which responds to the needs of both the City and County. r z. 10.3 ANNEXATION OF LAND OUTSIDE THE URBAN GROWTH BOUNDARY g i. POLICIES 10.3 . 1 THE CITY SHALL CONSIDER ANNEXATION REQUESTS OUTSIDE THE TIGARD URBAN PLANNING AREA AND WITHIN THE URBAN GROWTH BOUNDARY CONSISTENT WITH j POLICIES 10. 1 AND 10.2 AND AMENDMENT OF THE AGREEMENT BETWEEN THE CITY AND THE COUNTY. 10. 3 .2 THE CITY SHAIL DISCOURAGE EXPANSION OF THE TIGARD URBAN PLANNING AREA ' IN A MANNER WIIICH WOULD RESULT IN AN IRREGULAR PLANNING AREA AND INEFFICIENT PROVISION OF PUBLIC FACILITIES AND SERVICES. 4 4� d r i G { 3 i I 1 �i tflsS 1 f 11 70 App. 48 11 SPECIAL AREAS OF CONCERN v The purpose of this chapter is to address those areas within each Neighborhood Planning Organization that are of special concern to each particular area. This chapter is divided by Neighborhood Planning Organization. The subsequent policies address a broad range of issues and relate directly to the main i Citywide policies in Chapters 1-10. The larger, bold number adjacent to each f policy refers to the Citywide policy of Chapters 1-10. 11 .1 Neighborhood Planning Organization SP1 A. CENTRAL BUSINESS DISTRICT r FINDINGS o The downtown area contains a broad mix of land uses, meeting the needs of many people within the planning area. o A major concern of the Comprehensive Plan is to maintain existing business in the downtown arca, and expand the economic potential of the downtown area. o The Central Business District is the major commercial area in the planning area, and it provides professional, governmental, financial, and cultural services . It also provides entertainment and open space. lo To successfully operate as a unified area, a Central Business District needs to: ia. Be compact; b. Have ease of access to all facilities; c . Have a broad cross section of appropriate commercial uses; and d. Have adequate free parking in proximity to shopping. o The Tigard downtown area is effectively served by mass transit facilities. POLICY 11 . 1 . 1 THE REDEVELOPMENT OF DOWNTOWN SHALL BE ACCOMPLISHED IN ORDER TO MAKE Il (:oMPLEMENTARY TO NEWER SHOPPING AREAS. CONVENIENCE, APPEARANCE AND `` THE NEEDS OF THE SHOPPING PUBLIC SHOULD BE PRIMARY CONSIDERATIONS. `€ 3 � IMPLEMENTATION STRATEGIES CI. The City shall emphasize the revitalization of the Central Business District within the economic development program. The CBD is a special area of concern for economic development activity. II - 71 App. 49 tr to 2 . the City shall coordinate and cooperate with the private a Central promote their_ participation in the revitalization of the C Business District. B. ASH AVENUE FINDINGS o The extension of Ash Avenue is expected to increase traffic from the rea to the adjacent neighborhood; thus Potentially increasing downtown a the adverse impacts upon the adjacent neighborhood. o Improvements to adjacent street, e.g. Hill, O'Mara, etc • can alleviate traffic impacts on Ash Avenue. POLICY CESS 11 .2.1 ASH AVENUE SHALL BE EXTENDED ACROSS ARER WI HOUTLEUSI GNABLING PACI ICACNIGHWAYO THE NEIGHBORHOODS AND COMMERCIAL DESIGN FEATURES SHALLASN BE USED TO AVENUE SHALL SLOW DESIGNATED AS A MINOR COLLECTOR SAFE AS POSSIBLE . IN CONFORMANCE RES SHALL HOLD TRAFFIC VOLUMES TO THEIMIDDLETA WITH 'THE MASTER STREET P LIMITSor MITIGATION MEASU A MINOR COLLECTOR, 11 .2 .2 IMPROVEMENTS TO S.W. ASH AVENUE HILL. PROPERTIES.SHALLBE ITIONOF DEVELOPMENT OF ADJACENT THE CONSTRUCTED AS A CONDO STREET IMPROVEMENTS ALONG WITH THE DEVELOPMENT OF A MAJOR COMMERCIAL SITE WILL INCREASE TRAFFIC ON ASH. r•�A BARRICADEEXISTINGBPAVEMEED T HILL STREET APPROXIMATELY AT THE c•D Or THE PROTECT THE NEIGHBORHOOD RESIDENTS FROM THE COMMERCIAL TRAFFIC. 11 .2 .3 METHODS OF MITIGATINGITHE NG ORDERFOFCIMPACT IMPRO EMENT, THE CONSTNEIGHBORHOOD SHALL INCLUDE, IN THE FOLLOW TO a. IMPROVING S.W. MCDONom SOUTH STREET MCDONALD TOIUSENAO TO INTERIMNCE MCNALD STANDTODEXIT ENCOURAGE TRAFFIC F TO HALL AND/OR PACIFIC HIGHWAY. b. IMPROVEMENTS TO THE RESIDE TS LD INor CLUDE ALCOUA LIMITED PARKING, FREWING. THESE IMPROVEMENTS DELINEATION OF TRAFFIC LANES AND SIDEWALKS ON ONE OR BOTH SIDES OF THE STREET. C. THE EXTENSION OF S.W. HILI TO S.W. O'MARA AND/OR THE IMPROVEMENT OF S.W. ASH FROM FREWING TO GARRETT. d. THE EXTENSION OF S.W. O'MARA TO S.W. NILE PARALLEL TO S.W. ASH. e. REMOVAL OF THE BARRICADE IN PLACE ON ASH AVENUE AT S.W. HILL. f. IMPROVEMENT OF S.W. O'MARA STREET TO INTERIM MAINTENANCE STANDARDS TO ENCOURAGE AN ALTERNATE ROUTE. I7 - 72 app. 50 g. INSTALLATION OF TRAIFIC INHIBITORS TO TIIF RESIDENTIAL PORTION OV - ASH IF AND W11[N TRAFFIC VOI UME S E XC:E E D l HI MIDDLE RANG1 [OR A MINOR COLLECTOR. TRAFt1C INHIBITORS INCLUDE BUT ARE FOOT LIMITED TO PLANTING ISLANDS, SPEED BUMPS, BUTTONS, TURNING RESTRICTIONS, LOAD LIMITS AND ENFORCEMENT. i 11 .3 NEIGHBORHOOD PLANNING ORGANIZATION N3 Many of the older residential neighborhoods in NPO N3 were developed along country roads that were lightly traveled, but which are now more heavily + traveled. Some of this increased traffic results from local development, and some of it is through traffic which must use these roads since no arterial route has been built. Further increases in traffic, and consequent widening 1 of these roads, may adversely impact the quality of the residences along these roads. This is particularly the case with 121st Avenue and Gaarde Street, I which have right-of-ways of 40 to 50 feet that are offset in some places. The comprehensive p plan for NPO N3, adopted by the City of Tigard in 1975, supported and implemented the conclusions of Carl Buttke, the consulting engineer who performed the traffic studies for the various NPOs. These conclusions were that 121st Avenue and Gaarde Street should be developed as two lane roads limited to a total of 30 feet "to avoid motorists from forming f a third lane, but providing sufficient roadway width for turning vehicles." I The 1975 plan included provisions for these roads to have pedestrian-bicycle paths, and to have restrictions on parking. Also, low densities were planned for the neighborhoods serviced by these streets; one reason was to avoid ` further overloading of these streets with additional traffic resulting from higher densities. The City of Tigard, in the 1975 plan for NPO N3, opposed a proposed Murray Boulevard Extension through NPO N3. It has been the opinion of both the City and the local residents that the Murray Boulevard Extension to Pacific Highway should be located to the west of Bull Mountain. Completion of this arterial linkage could remove much of the through traffic from what should be neighborhood collector streets. FINDINGS o The development along most of the collector streets in NPO N3 is predominantly low density residences which are in good condition. o The present right-of-way along much of S.W. 121st Avenue and S.M. Gaarde street is 40 to 45 feet wide, with offsets in some places. Widening these streets to major collector standards would impact some of the existing r homes on these streets. I i o Some of the traffic now using S.W. 121st Avenue and Goarde Street is not local, but rather through traffic, which could be better provided for by a properly located arterial connection between Murray Boulevard and Pacific Highway. l o Future development on the land along 121st and Gaarde will add to the traffic volumes on those streets. Il - 73 App. 51 o S.W. Gaarde Street and S.W. 171st Avrnur south of Walnut hath have mArly uncontrolled access points; this toiKiition will require spot ical design �- attention when street improvements are made. o A direct connection between Murray Boulevard, or Scholls Ferry Road, and Gaarde Street and/or 121st Avenue has been proposed many times in the past. A direct arterial connection proposal was considered in detail in the 1975 NPO p3 Plan and was emphatically reject9d by the City of Tigard. It has also been rejected by the current NPO M3. POLICY 11 .3. 1 THE CITY SHALL CONSIDER THE FOLLOWING WHEN PREPARING STRLET IMPROVEMENT PLANS THAT AFFECT S.W. 121ST AVENUE OR GAARDE STREET . a. THE IMPACT ON THE EXISTING RESIDENTIAL STRUCTURES ANU THE f1 ALTERNATIVES WHICH HAVE THE MINIMUM ADVERSE EFFECT IN TERMS OF : 1 . REDUCING THE DISTANCE BETWEEN THE DWELLING AND THE STREET; AND I 2. NOISE IMPACTS. b. THE EFFECT THE IMPROVEMENT WILL HAVE ON THE TRAFFIC FLOW AND THE i POSSIBLE NEGATIVE EFFECTS ON OTHER STREET INTERSECTIONS. I c . MINIMIZING THE USE OF THE.SF STREETS AS PART OF THE ARTERIAL SYSTEM FOR THROUGH TRAFFIC. 11 .3 .2 THE CITY OF TIGARD SHALL WORK WITH OTHER GOVERNMENTAL BODIES FOR THE DEVELOPMENT OF AN ARTERIAL ROUTL CONNECTION FROM MURRAY BOULEVARD OR SCHOLLS FERRY ROAD TO PACIFIC HIGHWAY. THIS ARTERIAL ROUTE SHOULD BE LOCATED WEST OF BULL MOUNTAIN, AND SHOULD NOT UTILIZE ROADS WHICH PASS THROUGH EXISTING RESIDENTIAL AREAS WITHIN TIGARD. IMPLEMENTATION STRATEGIES 1 . S.W. Gaarde Street and S.W. 121st Avenue (between Gaarde and Walnut) shall be developed as two-lane roads with pedestrian-bicycle paths, restricted parking and left turning lanes as needed at congested intersections. 2. The undeveloped land along S.W. 121st Avenue (south of Walnut) shall be planned for development in accordance with the locational criteria j policies that apply to locating medium and higher densities close to arterials and in accordance with the policies for "Established" and "Developing" areas. 3. The Tigard Community Development Cade shall require site design review for any development other than a single or two family structure. The site design review shall include review of street right—of--qday and pavement location. 11 - 74 App. 52 11 .4 NEIGHBORHOOD PLANNING ORGANIZATION 64 POLICIES 11 .4. 1 IN THE TIGARD TRIANGLE (I.E. THAT AREA BOUNDED BY PACIFIC HIGHWAY, HIGHWAY 217, AND THE INTERSTATE 5 FREEWAY), IN THOSE PARCELS g DESIGNATED "CP", HIGH DENSITY RESIDENTIAL DEVELOPMENT (I .E. 20 TO 40 UNITS PER ACRE) SHALL BE A USE ALLOWED OUTRIGHT IN CONJUNCTION WITH COMMERCIAL PROFESSIONAL USES. 11 .4.2 IN THE TIGARD TRIANGLE DESCRIBED IN POLICY 11 .4. 1, THOSE PARCELS DESIGNATED FOR ANY COMMERCIAL DEVELOPMENT SHALL NOT DEVELOP FOR SUCH USE, IF NOT ALREADY SO DEVELOPED, UNLESS A MAJOR COLLECTOR, CONNECTING I THE AREA ON PACIFIC HIGHWAY AT APPROXIMATELY 78TH AVENUE AND THE WESTERLY PORTION OF HAINES ROAD INTERCHANGE AT INTERSTATE 5 FREEWAY (Al APPROXIMATELY 69TH AT DARTMOUTH) BE CONSTRUCTED, BE GUARANTEED WITHIN ONE YEAR FOR CONSTRUCTION BY A PUBLIC AGENCY, OR BE APPROVED i FOR CONSTRUCTION AS A PART OF A LOCAL IMPROVEMENT DISTRICT AFTER THE REMONSTRANCE AND REVIEW PERIOD HAVE EXPIRED. THIS CONDITION SHALL NOT APPLY TO PARCELS THAT: a. LIE SOUTH OF HAMPTON STREET AND HAVE ROAD ACCESS BUILT TO ( COMPREHENSIVE PLAN ROAD STANDARDS. b. HAVE DIRECT ACCESS TO PACIFIC HIGHWAY, HIGHWAY 217, OR INTERSTATE 5 FREEWAY AND BY BEING LESS THAN 1000' FROM THE RIGHT-0F-WAY LINE OF PACIFIC HIGHWAY OR THE INTERCHANGE RAMPS OF HIGHWAY 217 OR INTERSTATE 5 FREEWAY. c . HAVE ACCESS WITHIN 300' OF ATLANTA STREET, 68TH AVENUE, OR HAMPTON STREET BY AN ACCESS ROAD BUILT TO COMPREHENSIVE PLAN ROAD STANDARDS. 11 .5 NEIGHBORHOOD PLANNING ORGANIZATION N5 FINDINGS o As Tigard has continued to develop, the locational advantages associated with the the I-5 freeway, Highway 217 and the two railroad lines traversing the area have led to a considerable anount of office and ` industrial development along 72nd Avenue, south of Highway 217. o The established residential area abutting the industrial area in NPO 05 has been adversely affected by the individual use, due to increased smoke, noise, odor or visual pollution. o The pollution of existing vegetation and trees, and the planting of trees, ( provide an excellent means to both separate and buffer residential areas from industrial areas. These vegetative buffers exist along the western slopes bordering the Rolling Hills Subdivision and along Fanno Creek. The Rolling Hills Subdivision abuts industrially planned land on two sides and is within approximately 600 feet of land planned for heavy industrial use. 77 - 75 App. 53 Pot ICY 11.5.1 THE CITY SHALL REQUIRE BUFFERING AND SCREENING BETWIEN RESIDENTIAL AREAS AND ADJOINING INDUSTRIAL AREAS AS A PRECONDITION TO DEVELOPMENT _ APPROVAL AS FOLLOWS: $. ALL BUILDINGS ON INDUSTRIAL LAND SHALL BE SET BACK A DISTANCE OF 50 FEET FROM ANY PROPERTY LIME WHICH ABUTS A RESIDENTIALLY PLANNED ! AREA; i b. THE SITE PLAN SHALL PROVIDE FOR THE LEAST INTENSIVE PROPOSED USES ON THE SITE IN THE AREAS WHICH ABUT AN ADJOINING RESIDENTIAL PLANNED AREA; AND t c . BUFFERING AND SCREENING SHALL BE PROVIDED WITHIN THE 50-FOOT I SETBACK AREA AS PROVIDED BY THE STANDARDS CONTAINED IN POLICY 6.6.1. IT IS NOT THE INTENT OF THIS SUBSECTION TO REQUIRE THE ENTIRE FIFTY FEET TO BE LANDSCAPED PROVIDED THE STANDARDS IN 6.6. 1 ARE MET 1N WV41CH CASE A PORTION OF THE BUFFER AREA MAY BE USED FOR I PARKING; EXCEPT I 1 . NO STRUCTURE, PAVEMENT OR DEVELOPMENT MAY BE LOCATED WITHIN THE 50-FOOT SETBACK AREA SURROUNDING THE ROLLING HILLS SUBDIVISION; AND ` 2 . ALL EXISTING VEGETATION SHALL BE RETAINED AND MAINTAINED WITHIN THE 50-FOOT SETBACK AREA SURROUNDING THE ROLLING HILLS i SUBDIVISION. IMPLEMENTATION STRATEGIES I. The City shall work with the Neighborhood Planning Organizations and the affected property owners (both residential and industrial) in developing a design plan for the buffer areas between industrial and residential areas. 2. The Tigard Community Development Cone shall include a tree cutting section which will minimize the cutting of trees on undeveloped land, and prohibit j the cutting of trees within the designated Fanno Creek Greenway area. 3. The Community Development Code shall include standards for industrial developments that abut rosidential districts. At a minimum these standards shall include height, noise, and lighting requirements. i ME 1 i II - 76 App. 54 r k APPENDIX D 1 I t RM4�.' '. •fir� p� '� - � 5=- �= �•. �r `. - �� �T .- _ _� • _ :.3:rAc ~y.- ui...r:..�[%�rr�S�7db r�.� �Ka •r L =�. r i'. J_T�.•1.:,_� •J. � .\ �_.• _j).�.T� .�j' ••�C(4}'.r•.'•it _ _ i ,. 'J1.• ••>j. - .i 3- �..... ��.:. v .'•' 'L 'ez..�+�,.3};li•:�:.:n;.a.[:�`.'.�- !.•��ti c..e. -•s�. _ .A .1� u r_�- �`�•�r•,:-.-. c �:.;• �!-:,�"`� 'F.•M:..ir oda.r•: +!'�'ti.. w.• •- PL'I �1.1��'w•: •' . cO ENSI E�.. . ►.•nam^ .r:�►:.y __ -� .�,Y'y�t'�7',°.. i�=t.{_ -•.i.ry`�„�'��a't�tir^/•C..�+. r �_SS+.. . ra ti „--;-•.: .� ar, '-;�.�1.::'.••'�ai. :.. \,y�i''ra _�%�.1.w •b. 7. lrf"Jr�:: }.tll 'ti£. ^7afN ,w.,,�s.MrY�'¢w.wy,r'Si,3. ''x�I. .....r•.t+.� :+" x::+�„r.i�L.�«.+:.:.-•.• �.a.•.J.u:. l:�:FC��,,�-a.�•: 3Y'r.'..::..r•... .�-�. �� ,vim' : Wc'-z7*—r t-`: may,:♦ :�� +c'�.d-C.:•+".lam-H -�s+• `.•` ..� J"rA�r'••-.S'�,_L� .'•��.r'� K�Tj' rr""yi.�w+ fir.• - T�.. � �'.i` 1.. ����'f tt�-r:�'•i a : 'K-�r..'..-tfl•.�iv'�. ,��:44 ;'•'4'��• 7T��'t'VP• - _ .. v .t� - "qt.''\�' .T r �i!t'�i.'.!�'•• ���'-:�y .:+M"-i:T• •a�'t�-' .�'.�-'\�i .f�;r: t r X�,.• . ::�d'1S.`fir'.�• .�-✓:; .� ,r .•-•-' _�-• • , _ _ .._'.►'ti` w:i%rl.�.•4'.:•..�-��'�'. •.,, .�wr nZ• =�1!-jam/. �=•-1.'•�- • •. _ �• . .-� V.y.•.�l�n.•M..�tic'JaW r -w.. rr+ •.wU•r r.��+_.r.7r.'lrGS r-K7.:•r�.:•»- .��1_•�.�'Y��•y,i&JA1219L �- .�� =.mow ,r.'.• •,4 J:�•.�- •_ -•1i�.•t'.w-.,_.�LI�w -i�r y�V� -AF�. . •'rte`. �.~ �- ...-.- ..��Fa.��•��.•� .^•�+:a.a�'• ••.�:.ir�irf•.• 1• '.{'rj4+i: _ � 'tri - �••' `•':1'M •r•'•�..'�.. - x.7'7.:� :-IY•- 4:Z« 'i Y- a!7•+'�'-'M:+�'!''Y."'w""'s+�o a�wr-.r r_` _`•�-L �_.'��1�3-.'.�:. .. :•.w - '^f,•: _ 'DVU/ •i.t��r,••�.� !�..••.r'�-�:�-• "';---.. � ' �...-'i.i''..�3• -, ;,=moi.•- . •'N � "two•' :'1>, r,,. •• ..F•- .rs•�•..1. O ... ..+rx.�a^.V .Y' � �•'- _ •. .1~ - � �/ .1 �IMIi � �'/�• err -. •wt--�•^'r-•.. •rte. • -...• '' •' .• _••, -+'� J � + -�� �, �•�r•.• 'r � -�_ : r. .. �w •�. ......•� • � ...�C` ��� ate^. ..• :-`r.-_--`�,--•-- •'`:•. �_ .� '.•:ti=�''' ,a r `' �..._-,,,.-'.•sem.r" - -_ • ,c�:�74n+8�+1.:Ij�z y:•�.IR'•..i�ia'�,.::�.✓.. . .Jam• -w-...^. .� i� �I I rs.-T+r + -•.,, ..i:.':�yTc ,�� ti _.•r..s C. .Iz',v.� - -t f I; v- a v • - �?�rr.�"�r•'.-rt,..'s.:-*•:;•_;.''w:'�•:':3"''.•'."_. '7 - L yam• - .- r' -� �i'•�%�1T.:.1_ 1._GT3e'Jfb�'•n'•a '�'_'•r` .�!\l r...�..ir=Si. ���r•�' �y�' �-.NJ.-x•...,,.���..�F�S.�.:Y _-'�"�''^s:�:4`.,?_'•2_;=w'":-.�mow. cS:._ _ _ '�' ' .r. _' --:.- :�'-�.�•t'-rr_'':', °.� :.. -!+---• ` -=:���.�'��'1`• -= c:.•.v��+r�`:�F�".�`.:t�'�::�s�-iii.'":=•��.z'�_'�_i��w:��>-= verla."^''ri?���•�.2R!'�'lStec`i's{�q�'!''�?�1�::'-�•t^�:rtr.S+<..._'2:•"„-•.'�.!130-'•TYr�'�R�!'r•\:d! •:'�.'.v-s^•�•��� -�. r,..y. �• _.r y`� ^s ne�..z-c+t.•L' �-rr.Yr.ar�s�= --'�•. s+i:nc•....w•�...-..' _7c��ue.�l•-rs.wr. -.L�%..+- -_azo...-_.c= 'i71.! :'••,L"�-�.�_. - _ •�- - _--. n,;=_.�:..-..c.r �.s ii•-- ��'' -r •J•L r'.rt%c.:r..r+�•'� ••T�,:.,r_ �-•.�•= �i:�..•._ �¢.9(fls ri -'.0'+.•.v _ -L^:C_•J'ayt' 'At..M1� .- .. Vo ���i�Z` 7. •TRANSPORTATION PLAN ADOPTED JUNE 28; 1983 • ORDINANCE NO. 263..- REVISED DECEMBER- 27;• 1983 . ORDINANCE NO. 278 = _ - - REVISED MAY-21, 1985 • ORDINANCE-NO. 294 :" _. APP. 55 ' F ' 6 1 i TRANSPORTATION PLAN ELEMENT OF COMPREHENSIVE FRAMEWORK PLAN FOR THE URBAN AREA OF i WASHINGTON COUNTY 1 ► I II PREPARED BY: The Department of Public Works June 28, 1983 Revised December 27, 1983 May 21, 1985 .. App. 56 C �4 �o _ _ , •iu �.. , ,rs-M � .• , Q mm' 1 i 11 tzt ��YEW fEllT'tO,/�rJII \ CIA r_r "' ' N �: � .�\ � ' � • , , ' ` , r.�,--ter-i`�ir�`i_'1 • ,.. ! r _ y�l�• i i a,� 10 y�, �y/ •el f h g �- o,o � 4e.J� i:.�' ' ,, =.1��. ;S ( 'le� ��V!' Imo;"°' •.r �' I i "'� � 3rd} b '�a�r u•• '`�r1�'ii-. ^'1 nom' I .'��.1,IZ:\" ��� �'s r_ ' � w '' �� � li•. � , i ['�I��-?ilv'. a v,-i.�M�ti. (r 1 S �' r � �;�'l." K. , � ;� ate•, �•• t .... 1' �-'•• r N N. N cV. 's �� 11 M. I too ZJL_ fps. 1. rt ' a T G •, Ir aWl Y • _ ... ..... .... i . \ App. 57 AM • \ ` \\.\ • \ \ ` j///����i CorriOor Study Areas �� ;, y c i"1GURE 18 ashin ton a Minor A"efIa Functional Claggiilcatlon System ngton Cotleetor /� .p�� p ounty o .a. Proposed F.cilty TIGARD-BULL //i Area P4JBllC WORKS .......e....ea..e. tlh milpal Arterial 3/4 t:t-xlatt V Lanes/Pr000sod Lanes 47 TRUCK TRANSPORTATION i€ Truck traffic is a vital component of today's urban economy. On a national basis the period from 1950 to 1970 saw the trucking industry absorb a vast amount of goods movement which had previously been carried by rail. Further, the industrial movement away from denser urban areas into suburban areas created opportunities which rail was ill- equipped to compete with. The benefits of trucking's flexibility are not without impacts however. Trucks (and buses) represent the control- ling factor in determining the level of investment in each jtoot of urban arterial and collector street as well as the bridge system. This point can be better understood when one I considers that a single fully loaded, three-axle dump truck I can place as much stress on a section of roadway as 20,000 to 35,000 passenger cars. Within Washington County approximately 25m of the regis- tered vehicles are trucks. In 1982 this amounted to some 3,500 trucks. This number can be expected to increase sub- stantially as employment centers develop within the County. Conservatively, today's 3,500 trucks will increase to 5,500 by the Year 2000 with a total more likely to be 7,000. ` Given the likelihood of trucking's key role in Washing- ton County's future economy, yet considering the magnitude of Iwear which trucks can place upon the road system, it will become increasingly important to define the road network which is capable of carrying trucks. A policy for the desig- nation of truck routes is included under Policies and Issues. i 14 i App. 58 95 It is the policy of Washington County to establish a balanced and an efficient transportation system which imple- meats the land use plan and is designed to minimize energy impacts. TRANSPORTATION PLAN POLICIES Following are the Transportation Policies adopted by this Plan; ensuring its achievement, goal compliance and a balanced transportation system. The Policies have been categorized into four separate sections - Transportation Plan Implementation, Transportation Plan Coordination, Transit, and Bicycle/Pedestrian, for easy reference. TRANSPORTATION PLAN IMPLEMENTATION 1 . Trans ortation Plan Role: The Transportation Plan is designed to implement the Comprehensive Framework Plan and to be consistent with the State-wide planning goals and the Regional Transportation Plan. The chief means of implementation will be through public capital expenditures and improvements necessary as a result of private development actions. 2. Transportation Capital Improvements: A) Transportation improvements will be prioritized for inclusion in a comprehensive Capital Improvements Program considering maintenance, safety, geometrics and new capacity as controlling factors. B) The achievement of a balanced Transportation Plan in Washington County will require a unique sequencing of infra-structure improvements. The County will pursue appro- priate financing mechanisms to establish a Capital Improve- App. 59 98 i, 13. Trucks: All County arterials are designated truck routes due to function and structural design unless: 1) The facility is discontinuous; 2) the existing facility is determined to be structurally inadequate or unsafe as determined by the Public Works Department; 3) the wearing surface is less than three inches thick; or 4) degradation to surrounding land uses is deemed excessive. All collector and arterial gravel roads I are designated as truck routes unless: 1) The facility is i discontinuous; or 2) the existing facility is determined to be unsafe as determined by the Public Works Department. No other County roads are truck routes. E Enforcement of "No Through Trucks" on County roads will be carried out only upon order of the Board of County Commis- sioners to so designate the facility and signs have been in � place for two weeks. i The Department of Public Works shall maintain records in the form of maps and support data describing all roads posted t for "No Through Trucks" and those roads and bridges where legal weight limits have been imposed. I 14. Elderly/Handicapped: t Washington County will promote the provision of facili- ties acili-ties and services which accommodate elderly and handicapped I travel needs. Pedestrian facility standards will incorporate these considerations and the County will cooperate with agencies providing transportation services to the elderly and handicapped. 15. Energy: The County will support transportation actions aimed at reducing the consumption of energy. 16. Air and Rail Transportation: App. 60 CERTIFICATE OF SERVICE LUBA 87-068 City of Tualatin and City of Sherwood v. City of Tigard i I certify that on October 30 , 1987 , I served a copy of the } Petition for Review on: I Timothy V. Ramis Jeff Bachrach O'Donnell, Ramis, Elliott & Crew 1727 NW Hoyt Street Portland , OR 97209 . . . . . by personal delivery, and on I David C. Adkinson 10460 SW Century Oak Drive i Tigard , OR 97224 Ken Cheeley 15390 SW Alderbrook Court , Tigard , OR 97224 Eunice N. Day 15940 SW Oak Meadow Lane Tigard , OR 97224 Paul Hunt 10320 SW Century Oak Drive Tigard , OR 97224 . . . . . by first class mail . I certify that on October 30, 1987 , I transmitted a copy of the Petition for Review to the Land Use Board of Appeals by first class mail . I Mark Pilliod OSB #78340 t, of Attorneys for Petitioners City Attorney MARK PILLIOD City of Tualatin P.O.Box 369 - 18880 S.W. Martinazzi Avenue Tualatin, Oregon 97062 . 5031692-2000 PUBLIC HEARING — DURHAM ROAD TRUCK LIMIT Transcript — November 16, 1987 Council Meeting l Mayor Brian Agenda Item No. 2 is a public hearing on Durham Road Truck Limit. The public hearing is open. Any declarations or challenges? Ok. Summation by Community Development Director -- Bill. Bill Monahan: Thank you Mr. Mayor. Mr. Mayor and members of the Council, on July 27, the Council adopted an ordinance to further restrict truck routes on Durham Road and McDonald Street. In addition, Sattler Road was included in those July 27 ordinances. The action has been challenged in court by the City of Tualatin. The staff has boen working with the City Attorney's office to put together further background data and collective thoughts of the public testimony, the Council and the staff that was decided at the July 2.7 meeting. The record that is before you is a series of issues raised by the staff concerning the zoning of surrounding properties, the school district facilities on Durham Road, traffic counts as completed by Washington County during the months of August and September, where truck traffic is prohibited within the City of Tigard, where truck traffic can go within thea City. We've also looked at the comprehensive plan and the designation of Durham Road within that plan as well as intergovernmental agreements that the City has with Washington County and the urban planning area agreement with t:he County. Based upon the background information and this analysis that the staff put together, the staff- and the City Attorney' s office has prepared a series of new findings for the Council to evaluate, hear public testimony on, and determine whether or, not to reaffirm the: decision made in July and adopt these new findings. Mayor Brian: Thank you. Summation by City Attorney. City Attorney: Mr. Mayor, just a word on the procedures and procedural options that are available to you. You will be hearing testimony tonight, potentially from all sides, but at least I believe from the City of Tualatin. You may be persuaded by that testimony. If you are persuaded by it, then your action would be to repeal your previous ordinance. Or it may well be to simply take no action tonight, leave the previous ordinance in place and not adopt Lhis ordinance. If you are not persuaded by the testimony, then and if you feel there's nothing new in that testimony, the option available then is to simply adopt the revised set of findings that are presented to you tonight. A third alternative is this. If you feel there's substantial testimony and that it needs to be responded to in some way, you can tell us your comments from the bench and then continue the hearing for a few minutes for us to draft those comments and add them to these findings if you feel Durham Road Truck Limit Public Nearing Transcript — Page 1 there ar•e additional comments that need to be made. All of- those options are available. And, of course, in addition you could continue it to some later hearing date. k you. OK, public testimony. We have a list of OK, than mayor Brian: to speak both as pr•oponent-s and individuals wishing Dave Atkinson. opponents to this issue. Proponents, name is Dave Atkinson. I reside at 10460 SW Century Oak it Dave Atkinson: my j Drive. Uh, don't be too scared at a11, ladies and gentlemen, this is riot seven years of testimony here. Uh, I paraphrase Jackie Gleason, how sweet it is, to have had the truck restrictions on Durham Road for ever since we put it on here in the last: weeks or, months. It has been very x palatable living conditions. The noise has depreciate yards beat the band. You sari hear one another in your back yaarthis is and it doesn't start too early in the morning. Uh, a bit of show and tell here. Ever since we made our decision to put truck restrictions on Durham Road, we have of had quite a bit of material from ^herwCudy andtoT u�alatin Tualatin who undoubtedly acts fur relative to the appeal to the State Land Use Board lot of ORRSS Appeals. Uh, it's pre thick. There are a specifications that came with it aftcar we'd written our letter. Incidentally, I wr•oto a letter because a t�s citants lin Attorney of "Eualatin had state+d that all F P this of which Inyself and others had testimony in JuneScwere labeled participants. So we all got information. all gut information that we should wo tell the Stale Land Use Board of Appeals, certain amouni; of days before, we would ( so were others, so we have testimony. I was a naive f Ap Gals, but I. won' t: go wrote the State Land Use Board of A p�. any further onlUnibe dause States mSupremeight s have r Court. It was talking ,o the absolutely ridiculous. So in the interim, we nave acqu� n`d quite a bit of paper and information. The last one we got here is very nicely put together. If I were a taxpayer . Tualatin or Sherwood, I. would take a bit of exci+ption This is called a petition for review. Now, I don' t know whether this is a second item that Ia don att chain in the letter or if this constituted a brief, much rapport with the law. But, uh, if there is a brief to be included after the ORS regulations plus this comes in, this would amount to at least 50 percent of torch or overlord which were the plans of the invasion of the allies on the continent in 1944. There is a loof nform ti nthe next in here concerning traffic output and projections 2,500 years in eastern Washington County. But I fail to have the nifty gritty, or the common denominator, hasn't come down to the effect that all we want for the adjacent residences on Durham Road and from what I can tunderstand from the school, is the stopping ate truck traffic. We're not eliminating trucks per se. Because the trucks have business, only for trucks who don't have business in the City of Tigard. And that is simply all. �' Durham Road Truck Limit Public Hearing Transcript — Page 2 These traffic projections inside this voluminous plan of review talk about passenger car traffic. We understand that. We have to live with it. We're not dullards. We can, we know what's going on as far as the roads and the arteries and the collective streets for passenger car traffic are concerned. But all we want to do is to eliminate the truck, heavy truck traffic. Arid they can't seem to get it through their heads. Another thing they can't quite understand is why that intrastate truck traffic uses Durham Road. It's simple. The drivers don't want the signals. It's longer to come down I-5 to Carmen Drive to Durham Road and come out at 99 and Durham than it is to continue on 99 through Tigard. They don't want the signals. So how are you going to change human nature by all these prognastications of where the traffic is going to go. The truck drivers will do as they jolly well please if they can cut a convenience for themselves. Arid that's all we're asking for the public and I know that's all the City of Tigrrd is asking for. I' ll end it with this. I noticed that's a thing that I'm quite surprised about was the summary of facts on the statement of case by Lhe City of Tualatin Attorney. lie states in item (c.) on the summary of facts, I beg your pardon here, well that' s good, it's so voluminous I: had it there. Out it states, oh it ' s, oh, well I won' t take your time. But it stated that: opponents besides the petitioners of Tualatin and the City of Sherwood, was the City of Tigard Engineer and the City of Tigard Chief of Police. Well if I were either one of those two gentlemen and my payroll check was coming from the City of Tigard, I certainly might offer- a difference of opinion of why I couldn' t do this Arid that. But I certainly wouldn't want my name in print by the petitioners or my opponents to be laid before the State Leand Use Board of Appeals in the case thi:At; is being triad. Frankly I. thought it was kind of dumb. So, ladies and gentlemen, that's the end of my testimony :at the moment. We can't: go through seven years more of it and I appreciate the opportunity for letting me do so. Mayor Brian: Thank you. Edgar Taylor? (Inaudible response) Mayor Brian: OK, thank you., Ken Cheeley? Ken Cheeley: My name is Ken Cheeley. I live at 15390 SW Alderbrook Court, Tigard. Which is in the Summerfield area. I'm the liaison chairman, committee chairman, who ah, ah, is supposed to attend the meetings of the City Council or see that somebody does so that we keep abreast of what you do. Now, or what's important to Summerfield. Everything that you do is important to Summerfield, but you' ll probably only hear from us when we're talking about something like Durham Road which is really important to us. I don't have anything new to say except that I represent a lot of people Durham Road Truck Limit Public Hearing Transcript — Page 3 in Summerfield. I've talked to people in Pitts Landing, Summerfield, uh, the new area across from the high school. I've talked to high school officials and everybody seems to ... be very happy about the fact that the trucks are riot on Durham Road. And if you remember, shortly after you made the decision to ban the trucks, uh, Paul Hunt our ex—president of our association, wrote a letter to the paper commending you on what you did, fie wasn't just writing for himself. He was writing for a lot of people who really support the decision that you made. We thought that it took a lot of character on your part to do that. We know that it was a hard decision, that you were concerned about Tualatin and so are we. We do a lot of shopping in the Tualatin area. It's very important to Summerfield. And we admire the fact that you're concerned about what they think. However, you went ahead, made the decision which was a very strong position that you took and we support that, and in the uh, the appeal that has been made, uh, that's coming up on December 3rd for- the Land Use Board to hear, we would like to go on record once more saying that we support what you decided to do 100 percent. We think it was a wise decision arid it was one that we think should stand Land we hope that you continue to stick with your guns and stay with the original decision to keep the trucks off of Durham Road. Thank you. Mayor Brian: Thank you. Robert Bailey? Robert Bailey: My name is Robert A. Bailey. I live at 15950 SW Oak Meadow Lane and our- home backs up to Durham Road. Uh, and the road is actually about 40 feet from the back of our house. The reason I'm here is to bring another aspect out that the damage that the trucks can do just from vibrations arid stuff. When we first movou' In uU'r• h0i52, the noise was quite bad so I paid a lot of money and builL a brick wall around it and I was told that the brick would be the best deadener of the noise. Now I'd like to invite you over to see the large cracks arid everything that the vibrations from the trucks have done along with cracks and things in our home. So, from this aspect, I don't know about some of the other homes and stuff, but I would like to request some help and I would love to stay there. Uh, it was so bad when the trucks were running that we put- our home on the market and tried to sell it. But every time somebody would get out back and a truck would go by, there went the sale and stuff. So, it's kind of hurt the value of it and everything. Since the trucks have been off, it's been very nice living there and I hope you can see your way to help us. Thank you. Mayor Brian: Thank you. Pete Kolleas Pete Kolleas: I'm Pete Kolleas. I live at 10855 SW Parks Street in Tigard. I've been in opposition for this for many, many, many years. When it even first started. I don't know how Durham Road Truck Limit Public Hearing Transcript — Page 4 i far back you people have checked, but this is Tualatin's problem to start with. If- you look back through maps before I-205 was opened, there was a highway that went from West Linn and it comes out here at Roamer' s Rest, out past J' the golf course. It was Highway 212. It was a state they dropped the designation highway. When that went in, back. They didn't need that anymore, it became Washington County's. With that: they started to slack off on their, trying to get rid of the trucks. We ii.herited Tualatin's problem. It wasn't a problem that started out slowly. It was when 205 opened that road went down. They didn't want it anymore. I don't know if you know what these trucks carry, what they weigh, what their makes are. I spent 35 years as a tankerman out of Portland over the road. Today they are 75 feet long, they weigh 102,000 pounds, they are monsters. They carry 11,2.00 gallons and there is nothing, if you have an accident, to control it, to contain it, or to extinguish it. You are letting coming off a paved highway 99 to do very bad hazards; two railroad crossings on Upper Boones and on Durham. Even controlled gates, problems can happen. I don't feel, and .I have pushed this, this goes back to the days of 10, 11, 12 years ago when I first started out before anybody even got a thought about the bypass which now is finally coming to pass. While you have been waiting, Oregon City has had a bypass built- previous to you. But, my only comment is that trucks do not belong in school zones or a residential district. An outfit that runs a truck through there has gave up on their safety program. My time as a driver, you didn' t go through (. school zones . There are towns in this state of Oregon that you cannot unload a drop of gasoline in out of a tanker. go Twenty of them. There are to that you thought, ht, through. I have had some friends locked up. y 9 ah, I' ll just take a short cut. And the short cut was jail. So, all it is is a short cut. Arid the problem is, that Tualatin/Sherwood Road, that' s all it is. When that' s fixed, then that's it. But don' t inherit their problems. That' s all I ask because you go back and you find the maps, I've got- one, and it's 212. so, I thank you. Mayor Brian: Thank you Mr. Kolleas. OK, that concludes the list of those who have signed to speak. Are there any additional parties wishing to speak as a proponent. OK, opponents. Um, Mark Pilliod, Mr. Pilliod if you would like Mr. McKi.11ip to join you at the same time, that is fine, or you can go separately. Mark Pilliod: Good evening, Mayor, members of the Council and staff. My name is Mark Pilliod. I'm the Tualatin City Attorney and I'm here tonight with Mike McKillip, the Tualatin City Engineer. We received word, more or less, through the newspaper this morning that this matter was going to be considered tonight and it would have been nice to know a little bit sooner but we're prepared to at least make a presentation. I had a chance to obtain through your City CDurham Road Truck Limit Public Hearing Transcript — Page 5 Recorder, a copy of the proposed findings and I've looked at those along with the Community Development Director' s report. Arid, for the most part, I'm going to let Mr. Mcl<illip discuss some of the issues that we think need to be sort- of recognized with the material that had previously been submitted. For example, as Mr. Cheeley mentioned uh, Chief Lehr's report. Um, and the report from Randy Wooley, the City Engineer. Um, we. have difficulty squaring the facts 'Chat they present- or, presented last summer with the material that you're receiving tonight. And, there will be some points that we would like to try to highlight from that. One of the things that I want to make clear', and I'm not trying to say that the position the proponents have given is unpersuasive or is riot very sincerely felt, it's certainly difficult if you've had a sort of a running battle for years and years to finally find yourself in a position where you're succeeding. You're a victor in a way. So I'm, I I certainly don't- want to try to attack anyone personally by my own comments. Um, one of the things that I want to also make clear though, is that the City of Tualatin opposes this ordinance very clearly . Um, the findings that you have before you Lonight, uh, the proposed reasons fur adopting the ordinance, really won't change the fact that this matter is presently being considered before the Land Use Board of Appeals. It won' t alter, that. Um, Lhe record and frankly the brief already that's been submitted, the City of Tigard has yet to submit their brief that' s due on Friday. Um, and it won't be I suppose Loo terribly voluminous in terms of comparing them with other briefs 4 that are submitted. I think the actual substantive comments in my own brief are shorter than the reports you have before you tonight, although the supplemental material is stuff from basically from your plan. But, the decision you're being asked to make tonight, for example, won't alter the issues that are before the Land Use Board of Appeals. For example, whether or riot adopting this ordinance is a land use decision. Sort of a fundamental issue that LUBA has to decide before it even goes further to discuss or resolve other issues. They' ll decide that regardless of what you do tonight. Um, just as in the case of there's a statute that calls for a particular procedure. You've probably been advised about it, it involves publishing a notice in the paper. LUBA also will decide whether that statute applies to this particular form of action. And, again, your action tonight won't affect that. Um, finally I suppose an issue that, um, uh, in a sense legally or academically perhaps is most interesting but nevertheless one that one that you undoubtedly have had to address again in your findings tonight but which won't interrupt LUBA's consideration of it is whether or not there is a requirement for you to maintain the road as it exists under the terms of the intergovernmental agreement under which the City of Tigard accepted jurisdiction. Again, it's an issue that's addressed in the findings that Durham Road Truck Limit Public bearing Transcript — Page 6 are presented to you tonight and it's an issue that's presently before LUBA. Arid I don't think that you will find that, obviously your City Attorney's had a chance to address you on it, but you won't find that issue going away. The issue will remain with LUBA. So, what you're I suppose trying to accomplish tonight is somewhat unclear- because the ordinance that you have has gone into effect. Obviously people are very pleased with that. Um, you're riot going to make it more legal with respect to the LUBA appeal that' s pending, and yet you're going forward with a sort of a readoption, if you will, of the ordinance. I guess the point here is that at this point- in time before LUBA has a chance to actually rule on these various legal issues, um, you don't really need to readopt or reaffirm your position on this ordinance. Um, the City Attorney may have given you advice that um, he would expect LUBA to ask you to whether you want it to be readopted after they've had a chance to rule on it. But that makes your action tonight premature. Arid, all I'm asking you to do is to wait until LUBA has had a chance to rule on the issues '.hat are before them. I have one other point that I. would like to make. Um, although it may seem as though we have an endless supply of paper to distribute, Mr. Cheeley did refer to the brief that the City submitted in LUBA and I know that I provided Tim with a copy because he's a representative of the City in this appeal, I'd like to ask that a copy be placed in the record. One of the reasons for that is because I think that when you evaluate the proposed findings, I think you find that perhaps riot the entire thrust, of the arguments \ and the material that's being presented is given a fair shake in those findings and 1. want you to be at least aware that you have that opportunity to more carefully review MGM them if you wish. Onv of the things, that I think that :accomplishes when you have that in the record, is you realize that um, there are other a::pects than just the sort of thrust or the bent that' s presented in the proposed findings. One of the things that the findings themselves do not demonstrate or show is that this proposed ordinance has some consistency or relationship with the specific provision in the community plan as is mentioned in findings and I think I mentioned it in my brief. There isn't a specific provision in the plan as you know that deals with what happens when we want to adopt a truck route. There are repeated references to standards for transportation, to control of that transportation in various ways and of course there are concerns about safety which I think run through portions of the plan. But nothing specifically dealing with the creation of the truck route. Now, LUBA, when they have a chance to review this readoption, if you will, of the ordinance will wonder without that specific type of reference, whether or not this new ordinance really complies with the statewide planning goals. It's a matter that really isn't addressed anywhere in the findings and yet because it has no immediate and specific connection Durham Road Truck Limit Public Hearing Transcript — Page 7 with the goals, or with the plan, you find that there is a need at least at the State Land Use level to find a connection and a substantiation of basically goals 2, b, and 12. And -again, there's nothing in the record before you that even addresses those issues . one of the approaches that LUBA will undoubtedly find is that if they decide that it is a land use decision and I think that there's an implication even with what's been presented tonight in the way of proposed findings that it is a land use decision. It will have to find the role and approach that' s being taken is substantiated within your plan and if the plan doesn't specifically address a particular approach such as the creation of a truck rouge, that the goals, the statewide goals are also being addressed. And they really nixed to be tonight. Um, I appreciate the opportunity to make a presentation tonight. Thanks a lot. Mayor Brian: Thank you Mr. Pilliod. Mr . Pilliod: Are there any questions'? Mayor Brian: Any questions of Mr. Pilliod at this time. I' ve got one. Mr . Pilliod: All right. Mayor Brian: Your last comments may havo addressed part of this, but ]: guess simply stated, if this ordinance, uh, doesn' t alter the issues or affect LUBA' s consideration, what objection would there be, or why would there ifie an objection to doing it? Mr. Pilliod: To a second ordinance or essentially a readoption of the ordinance? Mayor Brian: If this doesn't change LUBA's consideration or it doesn't alter the issues, what objection is there to forwarding it? Mr. Pilliod: The, the concern that I have is that what we're going to find is a procedural morass, frankly, in having the issues flushed out in front of LUBA. I think that the issues, or at least from the City' s position, have already been presented to LUBA. I haven' t seen Tigard's brief, although I I kind of anticipate that some of the points that are presented in the proposed findings represent the arguments that we would see, I mean it would be silly for me to ignore that. Um, so it's not a, you know, big surprise that some of the key issues are whether or not this a land use decision, whether or not a particular statute applies, and so forth. Um, in a way, I think that the readoption of the ordinance is first of all, unnecessary because you have an ordinance that's in effect. Um, I suspect that one of the issues, although I certainly don't know how the Council is going to respond when they learn about it. Their next meeting isn't tonight. They're meeting with the Budget Committee tonight, but next Monday. They're going to l' Page 8 Durham Road Truck Limit Public Nearing Transcript — probably want to know, um, precisely what their options are. And of course one of those options, it seems to me, is to take this new ordinance up to LUBA as well. So, conceivably we would have two ordinances and two LUBA ` ^ appeals and no decision. Arid I think that really tends to tax the entire process in a way that perhaps Mr. Cheeley was talking about earlier with the invasion of paperwork and what not. Um, 1 think that the issues can be flushed out and discussed and really resolved at LUBA. Uh, so that both parties know precisely what has to be addressed and what procedure needs to be followed. I just don't think that this ordinance really accomplishes everything that you're expecting it to do. It won't send the appeal away. Does that answer your question? Mayor Brian: Yes. Mr. Pilliod: Anything else? Thank you. Mayor Brian: Thank you. Mr. McKillip? Mr. McKillip: Thank you Mr. Mayor-, members of the Council . My name is Mike McKillip, I'm t:ity of Engineer with the City of Tualatin. As Mark indicated, I'm going to just mike a few comments and observatiuns about- the findings contained in the your- report tonight attached to the ordinance. There' s some areas where I guess I think the findings appear to be wear, or lacking that we feel should probably be addressed. Throughout the findings, there seems to be an ongoing theme about safety. I find that, or- in my opinion I. guess, thtat we should see some indication in there dealing on the safety aspects of the trucks in terms or past accident histories, types of accidents. would the actual banning of trucks or removal or these trucks have any affect on the em type of accidents that were occurring there. The next item is the County's truck count that they did. They provided information to you and we got from your staff and from the County staff also. it does state that they think the the truck count- information is inconclusive and inconsistent I think is the terms that are used somewhere. I don't feel that that means that from your point of view that means there is no negligible impact or the conclusions are good. I think it means only that they are just what they say the are. Maybe incomplete, inconsistent. They probably need to be extended over a longer period of time to pick up larger trends in trucks. I noticed sometimes the weeks, if you looked at it, there the same spot has lots of trucks and then no trucks and then lots of trucks and the way it goes up and down counting only for three weeks I think leaves you a pretty limited data base to make decisions on where those trucks are going and how they're being routed. On page three, the findings indicate that they don't, the County study doesn't show any clear impacts. They said that it does not seem to me to translate into negligible, negative impacts, only that the impacts are not clear at 4 Durham Road Truck Limit Public Nearing Transcript — Page 9 this time. On page four, the findings go on to indicate some traffic would be directed onto Highway 99 and the evidence did not show that it will affect the traffic on 99. In reviewing the findings and the County's counting information and work that they had done, I haven't found any evidence anywhere that indicates the traffic on 99 was indeed ever counted or analyzed for any truck movements, truck safety issues, or any of any of those related items. But in fact, that statement appears to be in conflict with your Police Chief report of May 11, 1987 that it seems to indicate placing additional truck traffic on 99 would likely increase the number- of truck accidents because you have more trucks in a higher traffic area with more signals, more congestion. That's the end of the comments I'd like to make at this time unless you have any questions for me? Mayor Brian: Yes, Councilor Edwards. Councilor Edwards: Just a couple of questions relative. I'd like to maybe address the past accident rate that you asked about. I don't know that we have any data. However, I would make a comment also for the record that this was already a controlled truck route by the County. Therefore, may have already reducod potential accident hazards. All we did was extend the truck route hours so I wanted to reaffirm that again. This was already a truck route established by the County. Which we inherited. Which also might address some of the land use that the other gentleman was talking about. But, so all we did was extend the hours. So that may be you know, negative with regards to traffic accident indications because I think the accident rate may be already at a safe level and what we were discussing was riot to increase that potential or try to even get it back to something more safe with regards to the increase in the school population, the housing development and the shopping area. Second thing I wanted to ask or mention was that would you say then, after your study or after you read this report, that the County's conclusion or the County's message is in fact inconclusive and does riot indicate that traffic has been increased because of our extended hours? Based on the data that they gave? Mr. McKillip: I think in reviewing the County's data, I don't think you can really make any any firm judgment one way or the other that it has been increased or it has been decreased. Um, it's — Councilor Edwards: So you would agree that their study is inconclusive? Mr. McKillip: I would agree with that, yes. Councilor Edwards: OK, thank you. Mayor Brian: Anything further from the Council? Thank you Mike. i �' Durham Road Truck Limit Public Hearing Transcript — Page 1.0 Mr. McKillup: OK, thank you. Mayor Brian: We appreciate both you and Mr. Pilliod coming up and sharing your comments with us. That concludes those who've signed up in opposition to the ordinance. Are there others wishing to speak as opposition or did not have an opportunity to sign up. Bob Jean: Mr. Mayor, before you close the public record, I think there's a couple of comments riot in opposition but to clarify the comments made in the prior hearing by the Chief of Police and the City Engineer. I think if you review their comments, Chief Lehr was concerned about- the safety issues that we heard again about tonight. Uh, he did riot have the traffic count data that we now have tonight before him at the time of that testimony and I think as I recall the testimony, the concern was you know, a matter of timing but riot opposition to the truck restriction per se. The City Engineer is not, also not here tonight, but we do have his summary comments about the traffic report and he also states that from these counts, there is no evidence that the new truck restrictions on Durham Road have resulted in any measurable increase in the truck volumes in other regions, areas of the region. Arid that was a concern that he had had if there was a shift due to the closing of the road and again it was a matter of timing. So I think just so the record is clear as to where- staff advice to Council was, uh, I. don' t think it's fair to characterize Chief Lehr i and City Engineer Wooley as in opposition to the closing. But their advice to you at the time was based upon the information available to thom at the time and we have better information tonight. Mayor Brian: OK, thank you. Recommendation by City Attorney. City Attorney: Well, Mr. Mayor, I think you've heard the a good summary of the arguments on both sides this evening. I guess the one comment that: I would make is that if you determine to go ahead and reaffirm your previous policy by adopting this ordinance, I don't think there's anything major that we need to do by way of amending these findings further. The principle new argument we've heard is the contention that we noed to address the statewide goals. And uh, as always, Mr. Pilliod is very capable and creative advocate for his client' s cause. But I would tend to view the issue this way. One, I don't believe it' s a land use decision but if it is, then it's incumbent upon you to address your own plan. And that the findings do. Once you have found compliance with your own comprehensive plan, I don't think you need to address the goals. There's an argument made here that because the plan isn't specific enough on this, we need address the goals further, but I think that's a stretch and that's one I guess I'd ask someone to prevail on at LUBA before we went to that extent. Because the t Durham Road Truck Limit Public Hearing Transcript — Page 11 ultimate progression of the analysis is that we're going to be addressing the goals on nearly everything we ever do. And that's a door that I prefer that we riot open at this time. t� So with that, I think we'd all benefit from your discussion and direction on what you'd like us to do. Mayor Brian: OK. Any questions by Council prior to closing the public hearing? Public hearing is closed. Consideration by Council. Councilor Edwards. Counilor Edwards Mr. Mayor and the gentlemen from Tualatin, I certainly appreciate listening to their testimony and I have listened to other testimony in the last many weeks since this all came about. And, in reviewing the written material that has been presented and in listening and in also in understanding that it is my desire to have a compatible working relationship with Tualatin and Sherwood and make no decision merely to create any problems for• those communities, but to make a decision based upon the material presented to me for the best, effect of my community, I'. have riot changed my stance from the very time that I voted for this increased hours of truck ban. I've not sten any written documentation from the County that would change my mind and I could certainly agree with the gentleman from Tualatin that three weeks may riot be a valid study and that there is an awful lot of inconclusive material within that study itself. And, I think that we, as a Council even discussed, at one point, waiting and holding off our original decision, waiting for this County decision, but had decided and affirmed as a Council. that we probably would get the very results that we ended up getting, and that it would riot really solve the immediate issue. No one has been able, Mr. Mayor, to convince me thatc the increased hours that: wP did has caused a tremendous problem for the City of Tualatin or Sherwood and I must agree with some of the testimony from Mr. Kolleas because I do know some of the history of this community as well and know that we did inherit a great deal of congestions and problems from 212 when I-205 was cr;;rpleted. To sum up .And not make it too lengthy, I. must support the ordinance as we have it. before us this evening and must go with the City Attorney's recommendation to reaffirm the ordinance. Mayor Brian: Ok. Further Council comments? Councilor Johnson: Just quickly, Mr. Mayor. Mayor Brian: Councilor Johnson. ; Councilor Johnson: With due respect to Mr. Pilliod and Mr. McKillip, for the benefit of any others in the audience that may not realize that when this issue was first considered last summer, this Council did table a decision for 30 days to enable us to sit down together with the Tualatin Council to discuss this Durham Road Truck Limit Public Hearing Transcript — Page 12 issue. The Tualatin Council determined, during that period of time, that they would riot discuss the closure of Durham Road to truck traffic for 24 hours with us by themselves. That if we were going to discuss it, they wanted us to get together with all four or five cities. That circumvented the allowable time that we had for decision making as we felt that the decision needed to be made in time to be in place, if at all possible, by school starting up again. I would just appeal, and I don't expect the two of you personally to carry this message back, but I'm sitting here thinking about it --• the next time I see a Tualatin councilor -- I' ll appeal myself. This issue is one of those slightly unpleasant decisions that has to be made between any two neighbors. I mean, my next door neighbor• derides to build a fence and I may not particularly like exactly what kind of fence it is, but if I walk over there and talk to him about it, may be some understanding of why he's going to do that makes me understand the fence that he' s buiIdirig. I have to say that the lack of communication between the two cities on this was not through any desire of our• own, but rather• a decision of Tualatin' s to not enter• into a discussion on it. And, frankly, I had to -•• almost had to stifle a chuckle, Mr . Pilliod, whon you learnod about this hoar•ing tonight through the paper because that is exactly how I learned that the Tualatin City Council was taking our decision to LUBA. And, I have to tell you, given the history that they were not happy with us, apparently, talking to them about it, I found that for• them to tako such formal, costly ( measures and make a formal decision out of it, again, without, entertaining any form of a round table discussion with us was unfortunate. And, I still think that we could sit down and talk about it and we could express our views to the point that they would understand that this is the best decision and that we are going to stand firm on it. And, I believe that we will prevail at LUBA. I am not in favor of changing my mind. I am absolutely in support of this ordinance tonight, and if I have one regret, it' s that we can't end this entire appeals process because both cities have better places to spend their• money than on this whole thing. Mayor Brian: Further Council comment? (changed sides of tape) Coun. Schwartz: . . .I think on the first ordinance, when that was brought up on the banning of truck traffic, I wasn't as convinced at that time as I am now. I think the past, and the testimony and the information that I've reviewed, I'm thoroughly convinced that what we've done is right- and I think that reaffirming our decision with this new ordinance tonight shouldn't really have any impact or effect with the City of Tualatin. And, I don't know why, if as their attorney had mentioned, it really doesn't change anything, Durham Road Truck Limit Public Hearing Transcript -- Page 13 I, you know, sort of like Toni, question the concern of why it's even being questioned tonight for the reaffirmation. Uh, so I'm, you know, I think everything's been covered well tonight. Mayor Brian: Councilor Eadon, do you have anything? Councilor Eadon: Mr . Mayor, just one brief comment, and that is that it is unfortunate that this issue has taken the course of events that it has; however, I in no way regret my original vote and will be voting tonight to sustain my previous decision because I feel that that decision that I, as a member of this Council took part in, was not made lightly, that we . did consider a lot Of issues, we heard hours of testimony, we reviewed piles of documents - it was not something that So, for that reason, I we just took as a quick decision. feel no regret as to my original vote, but I do feel some regret that it's now taken the course that it has and I hope that this particular' issue is one that will come to a resolution, both Tualatin, Sherwood and 'Tigard will be able issues that we all have common to proceed ori larger inter-ost in. Mayor Brian: thank you. Ok, I goesS without. r•epeatinq, there are couple of items I wanted to commento on. har First of all, it it ve certainly proves the point that y' too much communication. I think we could have done a better job a couple of months ago and I think there have been opportunities from both diractions where we could have communicated better since. And, 1. regret that part of it. Uh - I guess the comment that was made that turns this issue from my consideration, is the comment that: r•eadoption that the purpose really serves no purpose. And, I think that is served by readoptiur, is ,--- at „vr :adoption of the Nil original ordinance, I iiiii reaction or the think maybe underanticipat Put inrig to IiIIiiiWINimpact, we probably didn't fully p the record the considerations that we had that evening and just this whole combination of the population being affected off of Durham Road, between 2_,000 ,500 residua-ts, uh - the nature of that road for sight distance, the mix of drivers, the two schools and I guess one thing that was completely missed by a lot of people I've talked to including friends in Tualatin is that we' re talking about taking an 18-hour ban and extending it six additional hours. And even in that, still allowing trucks undertucks 20,000 - all trucks under 20,000 pounds - and any over 20,000 pounds that have any kind of local commerce use. And, by the time you subtract that out, I think the impact really is — I think we went on instinct — because we do know that road best. I think we went on instinct, _ wishing we had hard data, and although the data, I guess I wouldn't clarify as hard data, what data we have indicates that the impact has been virtually immeasurable or so little as t o o see that tfrom thegive n signals.any clear standpoint that we certainlyo was happy Durham Road Truck Limit Public Hearing Transcript - Page 14 did not want to have any negative impact on our neighbors and I think the information tells me that there has been very little OEM impact. I think, although we don't have the counts on 99W, I think that must be where it's going because it's not showing up anywhere else. At the same ti.m2, we've had no additional traffic accidents on 99W and I think that's partially because that traffic - that highway is more built- for it. It' s four lanes with traffic signals and so forth. Uh, so I think that we are all better served by making more information and more explanation of our rationale available to the public through the public record and to those both in our neighboring cities and to LUBA. And, that's exactly to me what affirmation of the ordinance, adoption of this particular ordinance does. It creates findings that are more complete, more detailed as to what our intent and what our rationale was . And, I think, hopefully that' s positive for all concerned. That concludes my comments. Councilor Johnson: Just very briefly, also - perhaps we can conclude these proceedings with the thought that Tualatin, Sherwood and Tigard are all three working as hard as anybody in this area to see that the westerly bypass that Tualatin-Sherwood Road actually happen as soon as possible and that really is the ultimate decision for all -- or - the ultimate solution for all of us. You know, we're pi+rtners in working toward the ultimate. Mayor Brian: Ok, with that, I believe we would be prepared for a reading of the ordinance. Deputy Recorder: Ordinance 87--•61 . An Ordinance repealing Ordinance No. 87-45, reaffirming and maintaining the applicability of TMC Section 10. 16.051 prohibiting through truck traffic on certain streets . Mayor Brian: You've heard the reading of Ordinance No. 87-61 . The pleasure of the Council? Councilor Edwards : Mr. Mayor, I make a motion we adopt Ordinance No. 87-61 , Councilor Johnson: Second Mayor Brian: It has been moved and seconded. Any discussion - any further discussion? May we have a roll call please? Deputy Recorder: Councilor Johnson. Councilor Johnson: Aye. Deputy Recorder: Councilor Schwartz. Coun. Schwartz: Aye. '1 Durham Road Truck Limit Public Nearing Transcript - Page 15 Deputy Recorder: Mayor Brian. Mayor Brian: Aye. Deputy Recorder: Councilor• Eadon. Councilor Eadon: Aye. Deputy Recorder: Councilor Edwards Councilor Edwards: Aye. Mayor Brian: Ordinance 87-61 passes unanimously and is so ordered. Thank you Mr. MiKillip and Mr. Pilliod, cw/1949D i Durham Road Truck Limit Public Hearing Transcript — Page 16 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 16, 1987 DATE SUBMITTED: November• 6, 1987 ISSUE/AGENDA TITLE: Westwood Site PREVIOUS ACTION: Development Review PREPARED BY: William A. Monahan DEPT HEAD OKi.Z,, 'N'NCITY ADMIN OK REQUESTED BY: Westwood Corp. POLICY ISSUE INFORMATION SUMMARY Westwood Corporation has suggested changes to their approved site development- review evelopmentreview for the Tigard Town Square. The remaining Douglas First at the north of the property on Durham Road, according to an arborist's report, require removal. Staff has worked with the developer to revise the landscaping plan to provide for replacement trees. ALTERNATIVES CONSIDERED 1. Accept the revised landscaping plan granting permission to Westwood Corp. to remove those trees nuted. 2. Modify the request made by Westwood Corp. 3. Require that Westwood comply with the approved landscape plan without modification. FISCAL IMPACT SUGGESTED ACTION Staff recommends that the council discuss the issue with Westwood and accept 7 the modified landscape plan. br/1728D MEMORANDUM CITY OF TIGARD, OREGON C TO: Members of the City Council November• 6, 1987 FROM: William A. Monahan, Director Community Dov, lopme.nt SUBJECT: Tigard Town Square The Tigard Town Square development at, the corner of Durham Road and Pacific highway has encountered problems requiring Council consideration. Collier Arbor Care, Inc. has evaluated the Douglas Fir trees which ware preserved on the site and determined that construction activity has undar•mined the sur•vi.val potential of the trees. Terrill Collier• has recommended that all trees along Durham Road and most along Pacific Highway be removed. A copy of Lhe Arburist's r•epor•t is attached. Upon receiving the report, Keith L.iden and I set. up a meeting with Jerry toy and BeLty Wollum of Westwood, Terrill Collier, and Christopher Froshley, the landscape architect fur• the project. we expressed to Westwood our concerns that removal of the trees would create a negative visual impact which builds upon earlier• concerns which the City has had relative to trey cutting. We also acknowledged that the potential hazard posed by the tries is a concern. As a result, we attempted to work with Westwood to arrive at. a solution for• presentation to the city Council. We suggested that We ,twoud prepare a now landscape plan which includes replacement trees for all evergreens which will be removed so that the intent of the original approved landscape plan is met. The total number• of evergreens needed was approximately twenty-seven. We stated that we were looking for evergreens of at least 6-8" caliper• which would be relocated using a tree spade. I should nota that seven of the trees now standing at the north end of Lhe property are within the area of proposed Pad C. This pad is conceptually shown on the site plan, however, no approval for tree removal has been granted. Approval of the pad location is r•equir•ed before tree removal is allowed. i On November 2, Keith and I met with Westwood to review a modified plan. We expressed concern that the plan did not meet the visual effect that we were seeking. We discussed the availability of trees, the need for locating more trees at the north of the property, and Westwood's site visability concerns. We settled on support of a plan which shows twenty-five new 6-8" caliper evergreens which will be 20-25 feet in height plus five additional Red Oaks. The Red Oaks will be 6-8" caliper and 25-35 feet in height. A copy of the revised landscape plan showing the proposed location of these trees is enclosed. Please note that the landscape plan calls for the planting of over f 2.00 additional trees, mostly European White Birch and Armstrong Red Maple. The tree planting program for these trees began yesterday. Memo to City Council November 6, 1987 Page 2 e. The staff feels that the revised plan contains a like number• of evergreens as the original plan. Obviously, the visual impact will be different because of the height of the trees now standing. Westwood will be present at the Council meeting to display their landscape plan. Given the new proposal submitted by Westwood, the staff recommends granting permission to modify the landscaping plan to allow for removal of those trees rioted and replacement according to the modified tree planting plan. br/1728D r' OLLIER ARBOR CARE, INC. Professional Tree&Shrub Care,since 1937 4223 S.E. 88th Ave. • Portland,OR 97266 . 7749642 INSECT&DISEASE CONTROL• PLANT HEALTH CARE PROGRAMS• PRUNING• FERTILIZING•CONSULTING D LEC� COmo October 9, 1987 OCT ( 2 Mr. Gerald M. Foy Westwood Corp. 3030 SW Moody Ave Portland, Oregon 97201-4897 FE: Tree: evaluation at Tigard Town Square site Dear Mr. Foy, The trees at the Tigard Town Square site were reevaluated ..0 September 30, 1987 because of additional construction , changes around the trees , and new infor•uation concerning previous construction activities. This letter supersedes tht- letter sent on August 20, 1987. All of the remaining trees have now been substantially. inpacted due to the construction process. T am aware that the city of Tigard wants to have the trees "saved" . Many of the trees in question may survive over the short term; but retaining these trees creates a potentially hazardous situation due to biowdown or the eventual decline of the trees. It makes economic sense to remove trees dial. hate less than a 50% chance for survival before the project is completed. To wait until construction is completed w) ": dramatically increase removal costs . In a number of crises , the benefits of "saving" some of the trees are outweighed by their potential ha:.nrd to pot;plc: Property Fire tht high cite!. for subsequent removal . For the purpose of this evaluation, the trees are divided into five groups; Groups 1 and 2 respectively, hF .rrg located east to west along Durham Road, groups 3 and 4 respectively, located north to south along highway 99, and grov.1, °• located or. the property iiiie in the southwest corner. ThP trees ^ave boen vintrhered according to group anti are iocated un the enclosed map. The following is a list of the fact.urs considered in evajuating the trt•es ' hazard potenti--'_ . 1 . lowering of grade and the resulting cutt ; ng of runts ?. raising gr•adtr and s,s.auciittad suii C fili 3. ati ? ity trenching and ti,r� resulting cuttinne of routs t.bon•ad btr.0 P9& stat.Department of AptwNun Members:fAopon Aswtt:$,T N..s0rfmVn•Lendsesps Oarderars Chepar,tntsrnattora,Saca:y of Arbonu/tue keternatlonsl psatscide Apoicators Association•Nettanat ArboAst Association t LL E _. ARBOR CARE, INC. Professional Tree&Shrub Care,since 1937 4223 S.E. 88th Ave. • Portland,OR 97266 • 7749642 INSECT&DISEASE CONTROL• PLANT HEALTH CARE PROGRAMS• PRUNING• FERTILIZING•CONSULTING (2) 4 . soil compaction 5. tree crown evaluation , distribution of branches , presence of disease 6. removal of companion trees that act as windbreaks and support In addition, the trees ' hazards were evaluated based on a system outlined in "Tree Hazards in Recreation Sites in British Columbia Management Guidelines" . The tree hazard rating system is based on two elements: failure potential and failure impact (target) . Numeric values are assigned and the two elements are added to give a hazard rating. The hazard rating is on a scale of 1 to 6, one being the lowest hazard and six the highest . GROUP I (three Douglas Fir trees) / Only three trees remain in this group. Most of the companion trees have already been removed. The grade around the trees has been lowered on three sides . A hazard rating of 6 ( the highest) has been assigned to this group. All trees in this group should be removed because loss of anchoring roots and the high probability of blowdown constitute a major hazard to public safety. GROUP II (seven Douglas Fir trees) These trees were part of a larger group, but are now isolated by themselves. The land to the south was cleared for a large parking lot, directly exposing them to prevailing winds and winter storms from the southwest. The branches in this group are predominantly on the north side. Anchoring roots have been lost on the south side because of an approximate 8 foot cut down to the new parking lot grade. A hazard rating of 6, (the highest) has been assigned to this group. The above situation creates •a high probability for blowdown across Durham Road and constitutes a major hazard to public safety. For this reason all trees in this group should be removed. GROUP III (seven Douglas Fir trees, one Cedar tree) The trees in this group are in a wide strip (approximately 40 feet) bound by Highway 99 to the west and the parking lot- to the east. On the west side of the trees, a utility trench has been dug which is 2 to 3 feet deep and within 9 feet of Ueenaed b,-Oregon stat.Department of AgTicutwMtWrwi socUtr of Arbona+lN.. men Mpnbarr.Oragw+Aaacelatfon Nurswy •L andaupe OerWnwa Chep tntarnNlonel Gsatkida Applicators Aaaodalion•Kstlond ArboAH Aasoetstton OLLIER ARBOR CARE, INC. Professional Tree&Shrub Care,since 1937 4223 S.E.88th Ave. • Portland,OR 97266 a 7749642 INSECT&DISEASE CONTROL• PLANT HEALTHCARE PROGRAMS• PRUNING• FERTILIZING•CONSULTING (3) some of the tree trunks. On the east side is a deep cut , 4 to 5 feet , down to the parking lot grade within 6 to 10 feet of some of the tree trunks . The trees have a full crown and are fairly well balanced. Because I did not see the utility trench dug, and the ensuing root damage that it caused, I must assume major anchoring roots were cut . There is about a 50% chance that over the next several years some of the trees may fall or blow over. A hazard rating of 6 ( the highest ) was assigned to these trees. All of the trees in this group are recommended for removal due to the probability of blowdown constituting a major hazard to public safety. If the decision is made to retain these trees , a retaining wall to stabilize the cut bank, and remedial care would be required. It is doubtful that the vnlue of the trees would be equal to the cost of building the wall . GROUP IV (five Douglas Fir trees ) It is not apparent whether there have been any major grade changes except around tree 5, which has an 8 inch soil fill over 30 to 40% of the root area. A two to three foot deep utility trench was cut approximately 20 to 30 feet west of the trunks of these trees. A large pile of soil has been placed within 10 feet of the tree trunks of trees 1 thru 4 since I first came on site. It is uncertain if any grade changes were done below the pile; however, the site supervisor did not believe any grade changes occured. There has been some traffic by heavy equipment over the root zone ` which has resulted in some soil compaction. There is a low probability of blowdow*: for group-4 trees based on what I was told about plac.ement of the utility trenches and other construction activities. If there are no further intrusions into the dripline of these trees, only tree 5 is recommended for removal . Remedial care would be required on the remaining trees . However, if construction proceeds as plans indicate, the other trees will very likely require removal . GROUP V (two Douglas Fir trees) There are two additional Fir trees on the property line on C the southwest corner, to the south of the Group IL' trees across the southern. entrance. There is fill around 40% of Uoon"d er.OnpW.stat.0"nm•nt of AgAeultun _ �:a t"emotlo",Prtt�1cWi Appffc+•ton�A�otistl N�1oa~Aibo isl Atscctatbn a OLLIER A"OR CARE, INC. Professional Tree&Shrub Care,since 1937 4223 S.E. 88th Ave. • Portland,OR 97266 a 7749642 INSECT&DISEASE CONTROL• PLANT HEALTH CARE PROGRAMS• PRUNING • FERTILIZING•CONSULTING (4) the root zone of these trees. These trees are part of a group of trees extending south on another parcel of land. The soil fill will probably cause the eventual decline of these trees, within the next 5 to 7 years. I recommend that these trees be removed. RECOMMENDATIONS GROUP I Remove all remaining trees . GROUP II Remove all remaining trees . GROUP III Remove all remaining trees . GROUP IV Remove tree 5 . Reevaluate trees if more construction occurs. Perform remedial care as outlined. GROUP V Remove the two trees. 1 Llcenud by Oregon Slab Department of AWS witurs Mamben:Oregon Association Nurserymen•Landscape 04d4 WN Chapter.lntemsllonal Society of Arbcrlc A IrdematicruA PMtlt:We Applicators Association•National ArboAsl Association OLLIER ARBOR CAFE, INC. Professional Tree&Shrub Care,since 1937 P 4223 S.E. 88th Ave. • Portland,OR 97266 . 7749642 INSECT&DISEASE CONTROL• PLANT HEALTH CARE PROGRAMS• PRUNING• FERTILIZING• CONSULTING (5) Remedial- Care on Remaining Trees To be performed or supervised by a qualified Arborist 1 . Pruning: The branches should be thinned out to reduce the wind load, to balance the distribution of branches and to compensate for root loss. Trees shall be pruned to NAA Class I standards . Remove 25 to 50% of crown per consultlant ' s direction. 2 . Damaged roots shall be hand dug and cut cleanly. 3. Soil pile (near group of trees in southwest corner) , under the drip line of the trees , needs to be removed down to the original grade as soon as possible. 4 . Water trees during prolonged dry periods, preferably by injecting water into the soil , or by soil soaker hoses to prevent surface runoff. 5. Fertilize trees with a complete fertilizer to stimulate root growth. This should be done annually until trees have recovered. Vertical Aeration of *the soil as determined by the Arborist may be needed to help relieve soil compaction caused by heavy equipment. 6. Barriers, such as temporary fencing, should be constructed around the trees to prevent soilcompaction and damage to the trunks by heavy equipment. The barriers should be put up before the start of construction. Ideally, the larger the protected area around the trees, the greater the chances for survival. Obviously, the larger the tree, the greater the protected area. The protection should be placed 10 feet beyond the dripline of the tree, completely encircling the tree. 7. Trees to be removed shall be cut at - base, and stumps removed by approved methods. 8. The arborist shall be notified of any construction activity impacting the trees. *** Even with the remedial care, there is some probability that the remaining trees may decline and die over the next 7 to 10 years. Lkw.."d W-Orepat state pepartmanl of AprIckOh" µ•mp•n:Oregon Assodetfan Nurseryman•Lsndsespe Oardarws Chapter.p+terrtatWUI Soeletry of ArQoAeulture htematlonaI PeetklM Applkalors Assoclatlon.Natbnal ArboAet Assoc anon (6) GRAPH Failure Potential (FP) + Failure Impact (FI) = Hazard Rating (HR) I = lowest hazard 6 = highest hazard Tree # FP FI HR Group I 1 3 3 6 2 3 3 6 3 3 3 6 Group II 1 3 3 6 2 3 3 6 3 3 3 6 4 3 3 6 5 3 3 6 6 3 3 6 ' 3 3 6 Group III 1 3 3 6 2 3 3 6 3 3 3 6 4 3 3 6 5 3 3 6 6 3 3 6 7 3 3 6 8 3 3 6 Group IV 1 1 3 4 2 1 3 4 3 1 3 4 4 1 3 4 5 2 3 5 Group V 1 2 3 5 2 2 3 5 t (7) Tree Condition Notes Group I . (3 Douglas Fir trees) 80 to 100 ' tall . Trees on 6' high mound with cut on 3 sides. 50 - 60% of roots cut . Group II (7 Douglas Fir trees) Numbered W. to E. 80 to 100' tall . Tree branches in this group predominantly on north side - crown imbalance. Approximate 8' deep cut on south side of group. #1 - 44" diem. - S.W. side surface cut of 2 major roots 8' from trunk. 1.6' from trunk to cut on S. side. Approx. 30% i roots cut . #2 - 14" diem. - Top broken out. #3 - 24" diam. - Defect in trunk 18' up. Broken top. 15' to cut { on S. side. ? #4 - 30" diem. - 10' to cut on S. side. 30% root loss. r #5 - 26" diam. - 10' to cut on S . side. 30% root loss . i #6 - 36" diem. - 20' to cut on S. side. #7 - 14" diem. - Broken top. 10' to cut on S. side. 30% roots cut. Group III (7 Douglas Fir trees, 1 Cedar tree) Numbered N. to S. 80 to 100' tall . Crown fairly well balanced. Utility trench 2 - 3' deep on west side of trees. 5' deep cut to parking lot grade on east side of trees. #1 - 36" diam. - 9' to trench on W. 6' to cut on E. 406 roots cut. #2 - 40" diam. - 6' to cut on E. 30' to trench on W. 30 to 40% roots cut . #3 - 38" diam. - 8' to cut on E. 30' to trench on W. 30 to 40% roots cut. #** trees #4 g 5, double trunk tree, attached at base : 0 Mff (8) W 30 ' to cut on E. 30% roots #4 - 40" diam. - 10 ' to trench on . cut . #5 - 30" diam. - 10 ' to trench on W. 30 ' to cut on E. 30% roots cut . Has broken top. trench on W. 28' to cut on E. 25 #6 - Cedar, 30" diam. - 12' to to 30% roots cut . #7 - 12" diam. - 10 ' to trench on W. 30 ' to cut on E. 30% roots cut . #8 - 36" diam. - 15' to trench on W. 25' to cut on E. 30' to cut on S. 20 - 25% roots cut . Group IV (.5 Douglas Fir trees) Numbered N. to S . 40 to 60' tall. over No apparent major grade changes, except soil fill 8" deep 30 - 40% of root zone of tree #5. Large soil pile 10 ' E. of group. rade changes occurred Site supervisor does not believe any g below soil pile. Utility trench 20 - 25' to west of group. Branch distribution predominant on S. & W. sides of trees . Evidence of soil disturbance and compaction from construction equipment traffic. If Pad A is developed as plans indicate, then driveway and cur will be placed within 10' of tree trunks. Group V (2 Douglas Fir trees) 80 - 100' tall. S.W. corner of property. Fill 18 - 24" deep around 40% of root zone. NATIONAL ARBORIST ASSOCIATION Pruning Standards For Shade Trees (Revised 1979) These standards are provided by the National Arborist Association to assist you in writing con- tract specifications. N.A.A. member companies are highly qualified to accomplish the pruning in compliance with the specifications that best satisfy your budget and other needs. It is recognized that regional practices may dictate variations in this standard. W. P. LANPHEAR, Chairman Standard Practices Committee INTRODUCTION Pruning is to be performed by tree workers who, through related training and on-the-job experience,are familiar with the techniques and hazards of this work including trimming, maintenance, repairing or removal, and equipment used in such operations. The use of climbing spurs or irons is not approved in pruning operations on live trees. This type of work is a potentially hazardous occupation and is to be undertaken only by trained personnel or under the supervision of trained personnel, all of whom are covered with workers compensatiun, property damage, public liability and completed opera- tions insurance. There are four classes of pruning: tea.. CLASS I FINE PRUNING Fine pruning shall consist of the removal of dead, dying, diseased, interfering, objectionable,. obstructing, and weak branches, as well as selective thinning to lessen wind resistance. The removal of such described branches is to include those on the main trunks, as well as those inside the leaf area. An occasional branch, up to 1/2" diameter, as described above, may remain within the main leaf area to its full length when it is not practical to remove i;. OL The following specifications shall apply: i COLLAR a. All cuts shall be made sufficiently close to the trunk or parent limb, without cutting into the branch collar or leaving a protruding stub, so that closure can readily start under normal conditions. (See diagram A) Clean _ cuts shall be made at all times. I DIAGRAM A b. It is necessary to precut branches too heavy to handle to prevent splitting or peeling the bark. Where neces- sary, to prevent tree or property damage, branches shall be lowered to the ground by proper ropes or equipment. e. On trees known to be diseased, tools are to be c. Remove the weaker or least desirable of crossed or rub- disinfected with methyl alcohol at 70% (denatured bing branches. Such removal should not leave large wood alcohol diluted appropriately with water) or Chlorox solution after each cut and between trees holes in the general outline of the tree. where there is known to be: danger of transmitting the d. Treatment of cuts and wounds,with tree wound dress- disease on tools. ing, is optional except where open wounds in certain f. Old injuries are to be inspected.Those not closing prop- trees may attract insects that carry disease or allow fungus invasion. If such treatment is made, materials erly and where the callus growth is not already com non-toxic to the cambium layer must be used,and care pletely established, should be traced where appro- etic purposes, the taken to treat only the exposed wood with a thin coat may be treated desired, with a thin coat of wound dressing wound of dressing. A-1 g. Where practical, all visible girdling roots shall be CLASS III COARSE PRUNING treated as follows: Coarse pruning shall consist of the removal of dead_, 1. Cut root at either end. diseased or obviously weak branches, two inches 2. Notch root in center with a chisel. diameter or greater. 3. Remove entire root without injuring the bark or parent stern. The following specifications shall apply: h. The presence of any structural weakness,disease condi- a. All cuts shall be made sufficiently close to the trunk or tions decayed trunk or b,anches,split crotches or branches, parent limb, without cutting into the branch collar or should be reported in writing to a supervisor and/or the leaving a protruding stub, so that closure can readily owner,and corrective measures recommended. start under normal conditions. (See diagram A) Clean cuts shall be made at all times. CLASS If MEDIUM PRUNING b. It is necessary to precut branches too heavy to handle Medium pruning shall consist of the removal of dead, to prevent splitting or peeling the bark. Where neces- dying, diseased, interfering, objectionable and weak sary, to prevent tree or property damage, branches branches on the rain trunks as well as those within the shall be lowered to the ground by proper ropes or leaf area. An occasional branch up to one inch in equipment. diameter may remain within the main leaf area where it is c. Treatment of cuts and wounds, with tree wound dress- not practical to remove it. ing is optional except where open wounds ir, certain The following specifications shall apply: trees may attract insects that carry disease or allow fungus invasion. If such treatment is made, materials a. All cuts shall be made sufficiently close to the trunk or non-toxic to the cambium layer must be used, and care parent limb, without cutting into the branch collar or taken to treat only the exposed wood with a thin coat leaving a protruding stub, so that closure can readily of dressing. start under normal conditions. (See diagram A) Clean cuts shall be made at all times d On trees known to be diseased, tools are to be disinfected with methyl alcohol at 70% (denatured b. It is necessary to precut branches too heavy to handle wood alcohol appropriately diluted with water) or to prevent splitting or peeling the bark. Where neces- Chlorox solution after each cut and between trey sary, to prevent tree or property damage, branches where there is known to be a danger of transmitting t, shall be lowered to the ground by proper ropes or disease on tools. equipment. e. The presence of any structural weakness, disease con; c. Treatment of cuts and wounds, with tree wound dress- ditions, decayed trunk or branches, split crotches or ing, is optional except where open wounds in certain branches, should be reported in writing to a supervisor trees may attract insects that carry disease or allow and/or owner and corrective measures should be fungus invasion. If such treatment is made, materials recommended. non-toxic to the cambium layer must be used,and care taken to treat only the exposed wood with a thin coat CLASSIV CUTTING BACK OR DROP CROTCH PRUNING of dressing. Cutting back or drop crotch pruning shall consist of the d. On trees known to be diseased, tools are to be reduction of tops, sides, underbranches or individual disinfected with methyl alcohol at 70% (denatured limbs. This practice is to be undertaken only in cases of wood alcohol diluted appropriately with water) or utility line interference, or where certain portions of the Chlorox solution after each cut and between trees roots or root Systems have been severed or severely } where there is known to be a danger of transmitting the damaged,or when there is unusual and rapid tree growth, disease on tools. where it is necessary to reduce the top sides or under- e. Old injuries are to be inspected.Those not closing prop. branches, or for specific topiary training or dwarfing. erly and where the callus growth is not already com- The following specifications shall apply: pletely established should be traced where appro- priate. If desired, for cosmetic purposes, the wound a. All cuts shall be made sufficiently close to the trunk or t may be treated with a thin coat of wound dressing. parent limb, without cutting into the branch collar or t f. All girdling roots visible to the eye are to be reported to leaving a protruding stub, so that closure can readilystart under normal conditions. (See diagram A) Clean ' a supervisor and/or the owner. cuts shall be made at all times. z g. The presence of any structural weakness,disease con b. It is necessary to precut branches too heavy to handl ditions, decayed trunk or branches, split crotches or to prevent splitting or peeling the bark.Where neces- sary, L brsnctles,Mould be reported in writing to a supervisor sary, to prevent tree or property damage, branches ' and/or the owner, and corrective measures recom- shall be lowered to the ground by proper ropes or f mended equipment. A I c. Remove the weaker or least desirable or crossed or rub- h. When cutting back trees, one should have in mind to bing branches. Such removal should not leave large make them shapely and typical of their species. holes in the general outline of the tree. i. On thin bark trees,just enough limbs shall be removed d. Treatment of cuts and wounds,with tree wound dress- to get the effect wanted without admitting too much 3, is optoinal except where open wounds in certain sunlight to the trunk of the tree or the top of large trees may attract insects that carry disease or allow branches. Care should be taken with the following fungus invasion. If such treatment is made, materials species: Lindens, maples, beeches, apple, oaks, and non-toxic to the cambium layer must be used, and care other trees susceptible to sunscald,growing in different taken to treat only the exposed wood with a thin coat geographical areas. The above damage may be mini- of dressing. mized by doing work on susceptible species during the e. Old injuries are to be inspected.Those not closing prop dormant season. erly and where the callus growth is not already com• j. In lifting the lower bottom branches of trees for under- pletely established should be traced where appro- clearance, care should be given to symmetrical ap- priate. If desired, for cosmetic purposes, the wound pearance, and cuts should not be made so large that may be treated with a thin coat of wound dressing. they will prevent normal sap flow. I. Generally, in reducing size (cutting back), not more k. Periodical drop crotching or cutting back of silver than one-third of the total area should be reduced at a maples, poplars, and other trees with brittle and soft single operation. When cutting back trees, only drop wood is an established practice and has proven crotch as much as necessary. Where practical, avoid beneficial in maintaining the safety of these trees over cutting back to small suckers. All effort should be long periods of growth.Other trees with soft and brittle made to cut back to a lateral,one-third of the diameter wood growing in different geographic areas may be of the cut being made. specifically named when it is common practice to ton- g. In reducing overall size, attention is to be given to the trol the growth by cut-back. symmetrical appearance. Top is to be higher and sides I. An alternate method in some situations for maintaining reduced in order to maintain a tree-like form. the safety of these trees would be cabling and bracing as described under that standard. TERMINOLOGY i< NCH Wood tissue that forms around the base LIFTING The removal of lower branches for CvLLAR of a branch between the main stem and underclearance. the branch. Usually as a branch begins to PARENT STEM The main trunk system of the tree. die the branch collar begins to increase in size. PRECUT or The removal of the branch at least 6" CALLUS New growth made by the cambium laver PRECUTTING beyond the finished cut, to prevent split- around all of a wound. ting into parent stem or branch. CAMBIUM Growing point between the bark and PRUNING The removal of dead, dying, diseased, LAYER sapwood. live interfering, objectionable and weak branches in a scientific manner. CLOSURE Refers to the roll of the callus growth SAP FLOW The definite course assumed by sap in its around the wound area. movement through a tree. THE CUT The exposed wood area that remains SCARS or Natural or man-made lesions of the bark after the branch has been removed. INJURIES in which wood is exposed. CUT BACK Specified reduction of the overall size of SUCKERS Abnormal growth of small branches the tree or individual branches, but may usually not following the general pattern include the overall reduction of the sides of the tree. as well as the top of the tree. THINNING The removal of live branches to reduce DORMANT A condition of non-active growth. OUT wind resistance and to create more Decidious trees are considered to be dor- mant from the time the leaves fall until space. new foliage begins to appear. TOPPING Means the same as Cut Back. GIRDLING Located above or below ground level, TRACING Careful cutting of the bark along the lines 'OTS whose circular growth around the base of of sap flow to encourage closure and to the trunk or over the individual roots be the outline of the wound area. applies pressure to the bark area, thereby TRIMMING: The same as pruning. choking or restricting the flow of sap Nations)Arborist Association 174 Rt.101,Bedford,N.H.03102 A-3 r,r*'YnIG"T im5 NATIONAL ARBORIST ASSOCIATION . ,Standard For Fertilizing_Shade And Ornamental Frees (Revised 1980) The purpose of fertilizing landscape plants is to maintain I. Transplanting — Fertilization at transplanting is recom. satisfactory vigor and growth or to correct mineral element mended to assist in plant establishment and to supply deficiencies. This Standard serves to provide a guide for the phosphorus because that element moves very slowly in application of fertilizer to trees in the landscape. Variations in soils. Apply 10 lbs. fertilizer per cu.yd. in the backfill of methods and recommendations are expected in different 0.20-0 (5 lbs. 0.46.0), 4.12.4, 5-10.5, or similar high regions. phosphorus fertilizer. The rate of 10 lbs. per cu. yd. is approximately equal to 0.5 Ib. fertilizer per bushel of SECTION A: TYPES OF FERTILIZER backfill. 1. Organic Fertilizer — derived from a plant, animal or chemical source. Nitrogen in a natural organic fertilizer If. Established Plantings— gradually becomes available for plant use as the organic A Square foot method — Apply 3 lbs. of actual nitrogen is reduced by micro-organisms. Synthetic every ytper ars. ( square feet, per year, or 6 lbs. organic nitrogen fertilizers, formed by reacting urea with every two years. (If foliage color, annual growth, other materials,are also slowly available for plant use. or general vigor is not normal,increase annual rate of application to 5.6 lbs.). The surface area under Il. Inorganic (chemical) Fertilizer — derived from chemical the branch spread of a tree can be calculated as sources are readily available and rapidly soluble. Usually follows: surface area = Radiusl x 3.14. The radius has a higher analysis than natural organic fertilizers. is the distance from the trunk to the edge of the branch spread. As an example, a 6-inch UBIi Ill. Slow Release Fertilizer — may be organic or inorganic. (diameter tree) with a total branch spread of 36 Characterized by slow rate of release, long residual, low feet would have a radius of 18 feet. The area, root injury potential and low water solubility. according to the formula would equal 18 x 18 x 3.14 or 1,017 sa. ft. Considering the recom- IV. Soluble Fertilizer — is mixed with water and applied in mendation of 3 lbs. of actual nitrogen per 1,000 liquid form. Soluble fertilizers may be applied to the sq. ft., one would apply about 17 lbs. of 18.5.1' foliage or to the suit via the deep root feeding method or fertilizer (3.0-0.18 = 16.6 lbs.).Caution: Do nc i as a soil drench treatment. Soluble fertilizers usually are include impervious surfaces under branch spread in inorganic and readily available but may be organic and calculating areas. slowly available. B. 'Diameter Breast high (DBH) — Apply 1/4 lb. actual N per inch DBH of trees under 6 inches in SECTION B: FERTILIZER ANALYSIS diameter. The rate is increased to 1/2 Ib. N per inch DBH for trees over 6 inches DBH. Fertilizing I. New Plantings — Use a high phosphorus fertilizer to trees using this formula results in quantities similar assist in plant establishment such as 0.20.0, 0.46.0, to the surface area basis. 4-12.4,or 5-10.5. Using the same 6-inch DBH tree as above and It. Established Plantings — Use fertilizers with a 3.1.2, or fertilizing with 1/2 Ib. actual N per inch DBH 3-1.1 ratio for best response such as 24.8.16, 18.6-12, would require 16.7 lbs. of 18-5-11 (6 (dia.) x 0.5 18-5-11, 15-5-5, 12-4-4, or similar formulations. These (rate) = 3.0 amount of N) (3.0 (amount of N) formulations may be supplemented with trace elements 0.18 (%N in 18-5-11)= 16.7 lbs.of 18-5-11). as local conditions dictate. Caution: With trees growing in restricted areas Soluble fertilizers with ratios of 20.20.20, 15.15.15, or such as sidewalk strips, planters, etc. the square other similar ratios-may also be used on established foot method should be selected,not DBH. plantings. C. Application of Soluble Fertilizer—Dilute fertilizer SECTION C: RATES OF APPLICATION at rate recommended by manufacturer according Importance of Proper Rates — The rates suggested in this to operating pressure and flow rate of the equip- Standard should only be used as a guideline to fertilizing trees. ment to be used. Apply sufficient water to supply Soil and foliar test recommendations from university or the required rate of fertilizer as determined by the private testing labs should be followed when available. Good surface area or DBH method. judgment is necessary to determine whether frequency, rate, SECTION D: TIMING OF FERTILIZER APPLICATIONS or methods should vary in given situations. Some trees of the , {R same species respond to differing rates of fertilizer due to All of the below is subject to regional and climatological location in the landscape, soil conditions or other factors. differences. Autumn is an ideal time to fertilize,generally after Fertilizer rates should be tempered by on-site inspections of the first hard freeze and until the moisutre in the soil freezes foliage color, previous stem or twig growth and general health and root activity ceases. The period between January and of the tree,or other environmental factors. April or prior to early sprint; growth, is also appropriate. .- J Applications can be made up to early July. However, IV. Foliar Sprays — To correct minor element deficiencies, treatments of readily available nitrogen between July and spraying 'iquid fertilization on the foliage should be September could promote a late flush of growth which may considered, especially for iron deficiency using chelated not acclimate before freezing temperatures of autumn and iron. This method should not be considered adequate as ry could occur. Mid-late summer fertilizer applications a means of providing all the necessary mineral elements required by plants in the amounts necessary for satis- mould be limited to correcting specific deficiency problems. factory growth. Micro-nutrient spray applications are SECTION E: METHODS OF FERTILIZER APPLICATIONS most effective when made just before or during a period of active growth usually from spring to early summer. I. Surface Applications — Fertilizer is placed in a spreader Response as indicated by greening of chlorotic foliage calibrated to apply the proper amount of material per and normal growth coming from buds on affected shoots 1,000 sq. ft. Care should be taken to avoid excessive is usually observed from 2 to 8 weeks after treatment overlapping. but response time varies, depending on species, age of plant and its parts, time of year, severity of the The application can be made in concentric circles deficiency and soil conditions under which plants are starting 2 or 3 feet from the trunk out to 2 or 3 feet growing. Using one or two applications during the year beyond the drip line on one side, across to 2 or 3 feet will prevent or control deficiencies, but under some beyond the drip line on the other side. conditions it may be necessary to make several treat- II. Drill Hole Method — The drill holes should be placed in ments annually to maintain healthy growth. concentric circles in the soil around the tree, beginning V Trunk Injections and Implants — For certain element 2.3 feet or more from the trunk and extending 2.3 feet deficiencies, in particular, iron or manganese, effective or more beyond the drip line. Space holes 2 feet apart treatments are liquid trunk injection and capsule im- and drill them 12 to 18 inches deep.The recommended plants. rate of fertilizer should be uniformly distributed among the holes. Depending on the diameter of the hole,it can Injections or implants should be made as low as possible be filled following fertilization with peat moss, calcine nn the trunk. Capsules should be implanted beyond the clay, pnt., small crushed stone, sand or other soil bark Implantsoreinj ct in ea ly spring befo a growth ancompletely into the starts for amendment. best results. Wound closure is most rapid from spring If the area beneath the spread of the branches is treatment. Trees under 4 inches in diameter or under restricted, reduce the application in proportion to the stress should not be treated with injection or capsule area or a number of holes that cannot be made. Use a implants. Soil application of a complete fertilizer should measuring device such as a suitable container and a be applied to keep all elements in proper balance. funnel to apply the fertilizer in the holes. If desirable,in sodded areas, the holes may be closed by pressing from SECTION F: ADDITIONAL FERTILIZER GUIDELINES different angles with the heel of the worker's shoe or by I To Prevent Plant Injury — Avoid the use of fertilizer- cutting and lifting a plug of grass filling to within 4 herbicide combinations. Herbicides should be applied inches of the top,adding soil and replacing plug. separately at the rates suggested on the label. Keep the fertilizer at least 4 inches below the top of the 11 Fertilizing Sensitive Plants hole in turf areas to prevent burning of the grass by A When fertilizing American Beech and Broadleaf dehydration. Irrigation following fertilizer application Evergreens, reduce applications of inorganic will help prevent injury to turf. However,,do not flood fertilizers to one-half the amounts suggested under area as dissolved fertilizer may burn turf. rates of fertilizer or use organic or slow release When fertilizing trees that contain shrub or herbaceous materials instead. plant beds within the root area of trees, care must be B Use care not to over fertilize small trees such as taken not to punch holes closer than inches to the Flowering Crabapples or other fireblight suscep- crown of small plants. Azaleas and other er plants have tible plants such as Pear, Jonathan Apple and been injured or killed by fertilizer in holes placed too Mountain Ash. close to the plants. The opening of the soil as occurs during the drill hole 111. Fertilizer should always be applied to moist soils to method allows for penetration of both water and air. enhance fertilizer uptake, to reduce fertilizer injury to .This increase in the oxygen supply is often as valuable as the plants, and to aid in soil injection or drill hole the addition of fertilizer itself. treatments. If soils are not moist, irrigation should precede fertilization to moisten the plant root zone area. 111. Liquid Injection Method — Injection should be 2 to 3 IV. Fertilizing Excessively Wet Soils—Avoid fertilizing trees feet apart, depending on pressure and 12 to 18 inches growing in heavy soil when it is excessively wet. The deep for trees. Begin injection sites 2.3 ft.from the tree roots are often damaged in wet soils and adding fertilizer trunk, depending on the size, and work out to 1-3 ft. in any form will only contribute to root injury. beyond the drip line of the branches. Use a hydraulic sprayer at 100-250 lbs. pressure and a soil spear designed for liquid fertilizer with a manual shut off value. The This standard was revised in 7980 with the assistance of Or. addition of water to dry soil as occurs during the liquid Elton Smith, Ohio State University injection method is an excellent side benefit. National Arborist Association C"2 174 Rt. 101,Bedford.N.H.03102 t ARBOR CARE, INC. Professional Tree&Shrub Care,since 1937 4223 S.E. 88th Ave. • Portland, OR 97266 . 7749642 INSECT&DISEASE CONTROL• PLANT HEALTH CARE PROGRAMS• PRUNING• FERTILIZING•CONSULTING October 13, 1987 Westwood Corp. ATTN: Mr. Gerald Foy �C( , 5 gal 3030 SW Moody Ave. PurLland, OR 97201--4897 Dear Mr. Foy; - Enclosed arc the maps identifying the locations of the trees at Tigard Town Square which should have been included with the October 9th, 19137 report . Pleljst; accept my apologies for their omission. Sincerely, f. tt i11 Co ) Iit-r Licensed K Cwo9on state Depanrnem of AWkutture_ . �W.Motafenal poet ldek icsta S Landscape essociation-N lllonal lest ASWNat�lonh d ArD[rldAttr• LILLP 7r t IMI ................... ............ R Iv* J % A., 00, illi { :::It\l C. NE. r .'Z'A .............. tNI MY:i. t:47- U& Customer Comments "On behalf of the entire college community and the Mt.Hood Community College District Foundation,Inc..sincere thanks for your donation of$1,050 of time lor the trimming of our pioneer beech free.I am sure your efforts will help preserve this living monument for the enjoyment of future generations." John Keyser,Dean of Students &Coordinator of the MHCCD Foundation "Yourboys have done it again!The pruning of the second walnut tree isjustas beautiful as the first one,and we're relieved to have the"nuts and bolts"installed.It appears that you've saved the free for us,and we're grateful.Thank you." Mrs.Jack Murray "On behalf of the City of Vancouver,I would like to express personal thanks to you and your firm for the professional job of pruning the historicalApple Tree.The tree is an important symbol for both the community and the•egion at large.Your efforts have helped to preserve that symbol." Jim Justin Mayor,City of Vancouver "I would like to commend you and the members of your stait involved for the high level of excellence illustrated in their work.I am extremelypleased with the care taken to solve problems that were jeopardizing the health and survival of these frees and also the sensitivity expressed for their aesthetic value in the total landscape design.As a result of your work these trees will be valued and enjoyed by the Hawkens for years to come." Michael J.Murray Consulting Landscape Architect "Mr.Halstead was contracted by the Department of General Services and the Legislative Administration Committee to provide each with an analysis of the condition of the mall parks that surround the State Capitol Building.He provided a very detailed report and included recommendations on action to be taken concerning the frees and st rubs.He also was responsible for saving two Chinese Juniper trees located within the court yards of the Capitol.(frees that could not be replaced)." Doyle N.Kenady Building Superintendent "I would like to take this opportunity to express my satisfaction regarding your performance in completing the landscape work of the Lincoln Power Plant.The care and expertise you and your crew exhibited in successfully transplanting over one hundred 30 foot to 50 foot Lombardy Poplars has contributed to an extremely handsome planting design." Bruce Johnson Landscape Designer City Projects Architects, Landscape Architects&Contractors Portland Development Commission Broome,Oringdulph,O'Toole,Rudolf&Associates Port of Portland Mitchell&Associates Planning City of Vancouver Perron Partnership Vancouver Pioneer Art Museum Bloodworth•Petterson Hefamricos Georan futon At Munn,City Forester,Salem Andrew Rice Larry Roberts,Portland Development Commission L.K.Punteney,Vancouver Commercial Projects Alex Winstrau Waverly Country Club Pacific Northwest Bell Oregon State Projects First National Bank of Oregon Oregon State Capitol Multnomah Kennel Club General Services Advisory Board U.S.National Bank Omark Industries Oregon State Parks First State Bank of Oregon Champoeg Columbia Edgewater Country Club Cape Meares Audio Electronics Tyron Continental Forest Products Cascadia Shriner's Hospital Holtman Wayside Portland Art Museum Shore Acre Dahlin Dental Laboratory Loeb Pacific Power&Light Armitage Northwest Natural Gas Mary Young Catlin Gabel School North Santiam Lewis&Clark College Oregon State Highway Hewlett-Packard White River project(experimentaq Standard Insurance Oregon Fish and Game Commission Georgia Pacific Oregon State Capitol Melvin Marks Properties References Riverside Country Club Doug Watson,Oregon Staff Forester Crown Zeilerbach Wilbur Bluhm,County Extension Agent Marvin Sherman,State Capitol Superintendent U.S. Government Projects Bonneville Arboretum White River Project transplanted 100-year-old trees Gifford Pinchot National Forost genetic cone study Mt.Hood National Forest genetic cone study References Ken Olson,Bonneville Ron Archer,U.S.Forest Service John Ries,U.S.Forest Service Aaron Brown,U.S.Forest Service I HALSTEA®'S 1 ARBORICULTURE "Specialists in the care ami p� presen•ation oJ-trees " CONSULTANTS David Halstead,Consultant B.S. i P.O.Box 1 102,Tualatin,OR 97062 ` Phone:(503)245-1383 _ MEMBER: International Society of Arboriculture Home Builders Association of Metropolitan Portland 11P "Trees are children of the earth, an extension of what is within• always growing, spreading and stretching out to a generous balance of air, light and water. So wild is their exuberance they often press far ahead of nature's pruning abilities.While they can wait a while for the inevitable adjustments,we cannot.We want to enjoy them now,in our yard or where we work or relax." When such a rebalance is needed,it must be handled sensitively,pruning carefully so the tree remains i undisturbed.Yet it is healthier and stronger, more resistant to disease and storms. We climb into the tree and work from the center out,carefully selecting and shaping.The only mechanical equipment we use is a chain saw for large cuts and a chipper for clean up.More expeditious methods are available, but your trees reflect our extra effort. _t • Analysis & Consultation • Shade & Ornamental Pruning soil analysis structural pruning Casualty loss evaluations repair tree and landscape appraisals sculptured design •• insurance investigations • Cabling tort cases structural support r -' • Construction Trauma a Transplanting preparation and maintenance large and rare specimens during construction uprighting and supporting formula therapeutic fertilizing fallen trees root pruning r proper water program • Fertilizing stemix injections therapeutic and maintenance feeding soil areation root hormones 44-1 Special Trees Cared For By Halstead's Arboriculture Consultants Abernethy Elm Planted by the first Governor of Oregon Pioneer Apple Planted in 1826 by Hudson Bay Company Octopus Tree We were the first to treat or trim this 400-year-old specimen in Cape Meares State Park. Barlow Butternut American Forestry Association awarded it the largest butternut tree in the U.S. It was brought over by wagon train in 1850 and planted by Samual K. Barlow. Republic Cherry American Forestry Association National Champion Berry Tulip Tree American Forestry Association State Champion Nyberg Chestnut Planted by Congressman Nyberg Five Pear Trees Brought across the Oregon Trail by wagon train in the 1850's. Peterson Ponderosa Pine Seedling brought around Cape Horn in the early 1800's. Barlow Black Walnut Planted by pioneer Samuel K.Barlow Baker Beech Planted by pioneer stagecoach driver Alfred Baker in 1883. r . _ co 4000 t r a. �� •��j 1: t'*rte•` �"— _ +. t 0 y'-1 t J'Ir Y,�►'�f�y`ryfs����♦ .�'•qY ISI 1. '' LR ���.:':J�►'�... � ��f� G• -."T�r. ) ��t���jjy may/¢.�� R. s.. r : r L �AMP �1� a r ?:; ' r S i 1111���1 tndh *3 iq2) rj 5q A�D �rl'!'talrlrlrlrl�JrIrl'I'.I[Jipli1IIIIIIII111111rlljliilT1"7PUP111IPI TITTRgT1f141 f Jill I'll plgiTllIII 111irpillillpffIII IJill l.rirl1111111�ri°i�l� NOTE: IF THIS MICROFILMED j'—. -_— ..-..l. . 2 '3 �' _ _ �J _. s- _ 7 $ 9 � I1 IQ e• DRAMING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE TO THE QUALITY OF THE ORIGINAL DRAWING. oFe=--6z ez L 9 sz sa -sz zz fz oz sr b�i --si s�` i ei zi -►i- o�_g i____9-.__ 5 ___b E Z 1 rt rn11r111lUn1uu{uu�uuli{H�irt�u { ll Ii j --- _ - MARCM 7" .11, 4 1 9® C J J' a .n, ._. •._`-.---•r— Ci iPLANM 41---------------- ------------------------------ DURHAM _—_—_____-______-_-___ _— ______ /YPlrbb�a'oc, 2 b-� ./.. / R11 PAD'C• b 625hk - v _. \_. IN P./.I.ffllJfy� le, 2.>4.�. 'b GF4 a.3o'aS-1 IV It JN I Z II o ✓G a4 ,I q a 6a 'aa u vAWNCf'�i+) PAD•D• >e O I \UM?po WOFkFPv4OG k' .aoo sr. 10 w I KIOSK W k IZB�� warrx I O uepl I N rte 9--"R4,' o,933,A. I.,,i c y xs$ogqPi' O Z //. 'AP•1 WN lt8 $'P Fac 0 I— �' I .. . x�PI'yCIL 0k.HfHJT6c p: Q bILA --tv*'Wv� D Q ZEwF Y /{� L3 z = h- k,r . .. ,. �v�•� aoa¢raa�re-rcoJTrw- 'pA.R><+P°°T°�S` .ocraaa z C6 � � •' � ,'`, I be ® �� Ih k� I-3 } h 5 m•WP�b Pei m Z2� w Q gL3 :::'IaAk'c _ NpR 9qK MAYef P V 90 SHOPS•C• C, bMr 0 N W/ :,'I DAM>I� SHOPS•e• S w^MD.A91,IN R6D . yIM1T OP WV /-sC���® z.¢oo sr. MAJOR'2• �x0 6, r.lctis-r hu iION lgNTRo✓ tl .spe u. - v. ,¢oo JEillN.a IN • 4 '" = �• 20{�Ur."r�I'iG. '{per CL W SHOPS•A• vR-hm3e�oG. D7 D�a;S'a=. �R.k�37O 0F. z..wo sr. .^!WOSEFJ?.OPS» /OWRLA12 w. 5 wRobls'oy, kI.Pe15QL. I�rN+'7Pg5�D Z'.. . �.., F e - �DFal9oc. 5✓Pa l5ac. I 1a t- AkM a?.�tb� c a SWRGb12'aG /'1 `rc� :�,,,,. � "R,�$ $h•¢ ''�� W = P °YIWRomI�•w. �f DPa19oG• �' �'j'•M.°` 'E " Q L) o° Iii�Jl.l• ,� yi DFmr aD- �F--woe-x:eo fwv Aooe,-- SDlzi my 'az• _ OyTRYY2£q AaK GGNLsF, `-, C7 C _ c a , ° o PIN. (afl..Ib�l, LOMM4IN u/-M�1� bOfPoJILPs✓ NM�IE Li2E CaN7 R- Z a ® DFG, PIA(,A =IF=- hF� wo v' a w,.--� s Div p r�W55 G'gRal +� BI pvwrul a 9d. Ct ND1B 1 I'x% Fi Ulm0 :RT7 Mpfl.E R14�W1" ' A'G. IJOTF-'. •'If CP o • DF R!� h T�IKLUA 3bP. (W; �M.-+s7e x, 4�s"-rte .L� Q '< Kt L, 9Y RGo- : Pv'LATPs- -� rpi' "s�sz l v+ns>•p.•�p�'-�r,.a- K z I.P /Nz AP.dV.(rs NlEdzA NL r14 * 6 eTZvb f /sal s 1p v 5��.v •f rz..-,:w op (� .'r+ G ® wovo FREDIN ,! ® p PP N Fi,NM Fg&w oEl%*Ip P lw t,%-. 'NOTls _ •w5 a � I- -' ID+v L -` SvbENT FRtMYfs�aevz�.b•."I i7 ?Jy P•nF6 NOT- la SIMFIU., \ kDP'r15�. © F51e- Jfl.�JC7P- DDn.7 I pRiF (n) 4vW fjl•Rf15op- © WJR- -P" 'DWN Rc>�aezyr tIb DRAWN DATE fj JMF / NQr4/23/87 S� A JMF .GHIMFti 'E •.t T• CHECKED REVISED C'r V uh{DJf 4 WHIT LPW 'I• INTINb BGD MS.Tf © v q4N EtE�i(NhIOGInIcADPttwR P. orF �.`+V/h"� - OL1i 4 X71 PR ''oQ-p-a7 a� ! 0 'Vt IPaJt1M VI YM'IIIJ HU ' PROJECT I et,T ro i A DFbI - MP M tauc NYs MVbp nYYao 8649 P�iM iN i © ,c¢ A+k IC(Lv tpilD(tlpGNDlaJ 2Aa0)DGHD�o.l,4NRH•!G2v5LNKe /LI. SHEET TITLE FADBIaHLA+ GWpEF IN VINGPc MINOIz EqW P!T" ,e "' JiF.coucsNrnnrs wl;aws 6 z; �N v--w 06 m!eq NO Nf4R1zµ3v, E1;IZ eo6c rawly uo I.�4 t'h IJ D/��-P= �ft.RT. -,-I-OB�.IL• ✓OLyMIh.D ROye�i-VO.1 °i"GhN�O2 -IS' ..Ie..' - U7C 15'Dy tHOB?.Is4'P IWW1 SHEET WI"IiCffLWNV•b?S� LbfY�v- 1•iR�e SUPn.il�-I.I/R(Rw�i Skt�'1aC-ems 1Yf73 h5.'IZ"'Pa�'.3a�IIJer,BK �roS•35zo IIfl% OGi OP�Km�aG I 4CWDo2oaw..:::ow-m�P - d q+yl� s4ac, 22 �sa+D,caf43 r'-ea•Is Ptn Pnn haoYD Wlw efi�aMwL�yD Wk>�•I Tai hBs•ce loco, 1� WA IN '/J.bF04NDCOJOa 1D%IWPiJTt:O N DEG d�sMFMIMa. ^ �'�''� �I � `.,,w..�G. D�CE�PP�Ni�6 cP NNR4ER{-Iz�' I�(�jDS 1'D�T Ga/�e e��Ie��/Fi KE2Nlr'•6D. '�' �:pEEiHPPI.IGQ- 7UpA•( 4L4^blq oFwVlcEddr owuea.. MRiGK ON DIS DRJ6Y IPI•ID,FRL Bla•6 coNT;'TD - _.'WPG t.I'J�Op... „ F I [aJ •�oucu�s R'�oJ 4•Fc.xl661NET r. ?L1yla o4PNi'4zCF�•10 RB+✓IhiN ,,,, twaca ' evlrbBlz // Tbtw Itr . - -.. P19 Vllprglllplq.jllq'P IPI II Ppp III qr IPTni iP m iP Ili I ..._.. � -__... _-___._.....__ _ _ __ _._-'___�-..-•'" _-__�_.. ._ ..._ .. I I I I I I I I T I npnpHl nlllgnglnlnl Ignllulpu nglu nqm n n n.n u P l �.ssvz`_.� - ._'. ,---..m.-.. .._._.:_..�,..-_•_.__...-.�-,.. 2 3 4 532 8 ] 8 B ID 11 I - cz rz m sl •I w a o .ell I m 6eIVeJ I I --'ww.III®ulu�iau44dwdudvdluVurlwdnWllnamluulwdlullmdnalnlllullLDlluulu uLmhw6wllwlllulnn MARCH 7 21990 T CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ' ' AGENDA OF: November 16 1987 DATE SUBMITTED: November 5 1987 _ ISSUE/AGENDA TITLE: Contingency PREVIOUS ACTION: Appropriation/Position Authorization t For 2 Police Ot ers for NE Mete PREPARED BY: David C. Lehr — G DEPT HEAD OK ITY ADMEN OK i REQUESTED BY: David C. Lehr POLICY ISSUE Whether the City should maintain a sworn police officer to population ratio of approximately 1/750 for a consistent level of service to the newly annexed NE Metzger area and the current City population base. INFORMATION SUMMARY s The Police Department currently maintains a sworn police officer to population '. ratio of approximately 1 officer to 750 population. The annexation of NE f Metzger will add approximately 1 , 104 residents to the City' s population. 1.n order to maintain a consistent level of service to the community, it is necessary to maintain the current officer to population ratio. The addition of 2. officers for- the NE Metzger annexation will maintain the ratio City wi.dO � and assure the maintenance of a consistent level of service to the City as a whole. c t ALTERNATIVES CONSIDERED 1. Authorize 2 police officer positions effective December 1 , 1987 and c appropriate sufficient funds from contingency to fund the positions . e- a. 2. Maintain current staffing levels. i. .....--.-.._._._..__-__.___.___...._.._.._..__......�__.__�...__.... ..._._......._. ._._.._.__—...._._ -- FI:SCAL IMPACT 1. $40,945.44 (8 months salaries, benefits and equipment) . 2. –0– SUGGESTED ACTION 1 . Staff recommends adoption of alternative HI authorizing 2 sworn police officer positions and appropriating contingency funds to fund the positions. cs/1704D s k, CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 16 1987 DATE SUBMITIE--D: November 6 1987 ISSUE/AGENDA TITLE: Word P PREVIOUS ACTION: Technician Position - OA IIIPREPARED BY: Jil_1 Manley, CS Director ' NESTED BY: Jill Manley, CS Director DEPT HEAD OKE I CITY ADMIN OK REQUESTED POLICY ISSUE he The position of Word Processing Technician was riot incl udk'drovalin Lis ne8eded8 Adopted Budget. In order to fill 'the P°sl resolutionclthatp contingency be j In addition, Council must direct by appropriated to fund the newly approved position. -------___�_-._.::_—.=-- -=--=--=---`-: INFORMATION SUMMARY i Our Five-Year Plan does riot provide for support staff increases across the board in individual departments as LecFinical and service staff- are increased. S Rather, the plan provides for certain common support functions to be provided ; an a centralized basis in order to provide consistent quality and increased production and turnaround on a city--wide basis. i t six The demand on existing `WF�l strowLhaff r�and jAti zinc increased emphancreased sis on ily ecustomer service months. With organizational 9 that increase will continua. to fund the position out of the The following funds would be necessary Community Services Department for half a year: $ 8,800 Salary and Benefits Material and Services (includes one set-up) 1,055 Word Processing Operator 200 Recruitment and Hiring Costs Capital Outlay: --3,70 Terminal and Related $13,755 ALTERNATIVES CONSIDERED 1. Approve the position requested and adopt a resolution to provide funding - $13,755. 2. Disapprove the position. ----- FISCAL IMPACT General Fund Contingency will be reduced by $13,755 and appropriation in the Office Services Section will be increased by $13,755. SUGGESTED ACTION Staff recommends Alternative #1 - approval of the positi )n and related contingency appropriation. sb/1326D CITY OF TIGARD, ..OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 16, 1987 DATE SUBMITTED: November 6, 1987 ISSUE/AGENDA TITLE: Centralized PREVIOUS ACTION: Dictation Equipment .._ PREPARED BY: Jill Monley, CS Director DEPT HEAD OK it CITY ADMIN OK REQUESTED By: Jill Monlqy, CS Director POLICY ISSUE Centralized dictation equipment was riot included in the 1987-88 Adopted Budget. In order to purchase this equipment, Council approval is needed and Council must direct by resolution that contingency be appropriated to fund the equipment. INFORMATION SUMAR-Y Our Five-Year Plan provides for- cortain common support functions to be provided on a centralized basis in order to provide consistent quality and increased production and turnaround on a city-wide basis . Maximum productivity of the WP operation and all WP user's will improve with implementation of a telephone accessed dictation system. -this sy-;tom is particularly helpful to staff and Council members who may be located outside the Civic Center building because, it is available 24 hours a day by any touch tone phone. In or-der to fund this equipment out of the Community services Department for aim half a year, $5,845 would need to be allocated . ALTERNATIVES CONSIDERED 1. Approve the equipment requested and adopt a resolution to provide funding - $5,845. 2. Disapprove the equipment request. FISCAL IMPACT General Fund Contingency will be reduced by $5,845 and appropriation in the Office Services Section will be increased by $5,845. ........... SUGGESTED ACTION Staff recommends Alternative #1 - approval of the equipment and related contingency appropriation. sb/1326D CITY OF TIGARD, OREGON RESOLUTION NO. 87- A RESOLUTION OF THE TIGARD CITY COUNCIL AUTHORIZING FUNDS TO PURCHASE CENTRALIZED DICTATION EQUIPMENT IN THE COMMUNITY SERVICES DEPARTMENTAND TRANSFERRING APPROPRIATIONS. WHEREAS, production by Word Processing staff will increase with more use of transcription rather than hard copy; and WHEREAS, production by Word Processing users will increase with use of transcription rather than hard copy; and WHEREAS, staff, Council members, Board and Committee members, etc. who may be located outside the Civic Center building may have easy access to dictation through the use of a "call-in" system on a 2.4 hour a day basis. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: The purchase of telephone accessed dictation equipment is authorized in the Community Services Department. Section 2: Contingency is to be appropriated as follows: Ad��yt��d Revision Revised General Fund General Government $ 379,400 $5,845 $ 385,245 Other Programs 4,422,798 - 4,422,798 Contingency _1,040100 1,034, 157 Total General Fund $5,842,200 -0- $5,842,200 PASSED: This day of 4 _ 1987• Mayor - City of Tigard ATTEST: City Recorder - City of Tigard sb/1724D C t i MEMORANDUM CITY OF TIGARD, OREGON TO: Loreen Wilson, City Recorder October 19, 1987 _ FRCA Sherrie Burbank, Office Services Mgr.O SUBJECT: Dictation Equipment As you know, six months ago Word Processing startedtranscription nwasPolice overy interview/narrative tapes. Prior to that time, limited. Since July of 1987, we have also been transcribing various other os to minutes. Once the operators have performed this tapes from short mem become more experienced in transcription work, task several times and have production time will isecrease 15 wpm comparedator20The ewptranscribingeed of pm for machine transcription. longhand and shorthand Not only does it save the transcriptionist time, it saves the document producer time. The average speed of producing a document in longhand s 10 wpm, shorthand is 20 wpm, and machine dictation is 75 wpm. ther execut1Veeandthis, secretary producing 3ed nlettersexample. per dayLet's forsa total of basis 450 words.an executive Longhand Shorthand Machine Dictate (Executive) 45.0 min. 22.5 min. 6.0 min. _ 22.5 min. Shorthand (Secretary) 30.0 min. 30.0 min. 22.5 min. Transcription As you can see from these figures, the secretary would gain 30 minutes par day through use of machine dictation while anandexecutive minutes gain perday either ove16.5 minutes per day over the shorthand method the longhand method. After initial training of staff and fine—tuning of support staff providing transcribing services, use of dictation equipment would be more cost effective they for the City and staff. Dictation equipment would support City ould needs maximize as are currently projected in the Five—Year Plan p operator/dictator productivity. to the City regarding the purchase of There are two options available dictation equipment: (1) expansion of our current handheld recorders; or (2) purchase of a centralized network. l There are pros and cons to both options which need to be addressed. Handheld Cons Pros Compatibility w/ current equipment Theft Initial cost per unit Durability of cassettes & equipment Compactness No built—in security One user per machine Centralized Cons Pros Compatibility w/ current equipment Initial cost Durability of cassettes & equipment Size (can't be moved frequently) Built—in security measures Message taking capabilities Telephone access for outside users Accessibility ilsability if we' were to purchase 25 handheld micro cassettes exluding the cassettes themselves to be used by staff (managers, Council members, etc.), we would be spending approximately the same amount as we would on a centralized unit. In addition, we would be less centralized so there would be the need to purchase addition transcription equipment to meet the needs of staff. Recommendation I recommend that we invest money in the centralized network in order to make batter use of limited staff resources and maximize productivity. more flexibility to the City in that all centralized network would allow parties (including those stationed outside City Hall) would have easy access for dictating purposes either during office hours or after hours. sb/1320D CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 16 , 1987 DATE SUBMITTED: November 5, 1987 ISSUE/AGENDA TITLE: Employee _ PREVIOUS ACTION: — :, Assistance Program ,.. _ PREPARED BY: Jill Monley ._ DEPT HEAD 0 CITY ADMIN OK REQUESTED BY: — POLICY ISSUE Shall the City of Tigard provide an Employee Assistance Program (EAP) to its employees. INFORMATION SUMMARY session October 19 that the Employee The Council directed at the work Assistant Program proposal be modified as follows: — Contract with Cascade Counseling Services for a maximum of five visits per employee and/or family member. Total contracted program hours will be 100 with a $5,000 maximum cost. — Contract with Cascade Counseling Services for a fee for services billing arrangement rather than monthly installments, as originally proposed. — Provide monthly evaluation of the program while maintaining the confidence of individual participants . — Review Review data and impact results prior to approving an extension of the contract next yer. Included in this packet is the revised Cascade Counseling Center Agreement which includes the proposed evaluation dimensions ALTERNATIVES CONSIDERED 1. Implement an Employee Assistance Program which will help employees to resolve and better cope with their problems in addition to linking employees to existing medical benefits. 2. Continue making referrals for counseling under the medical plan only when problems have manifested themselves as medical problems. 3 . Do nothing. FISCAL IMPACT It will cost $5,000 to begin the program. These funds were available and planned in the 86/87 Budget and will appear in the supplemental budget as excess carryover for this purpose. SUGGESTED ACTION Approve the attached resolution authorizing establishment of an Employee Assistance Program through Cascade Counseling Center and appropriate contingency funds as described. sb/1586 CITY OF TIGARD AND CASCADE CENTER FOR TRAINING & DEVELOPMENT, INC. dba CASCADE: COUNSELING CENTER PERSONAL SERVICER AGREEMENT This agreement is entered into by and between the City of Tigard and Cascade Center for Training & Development, Inc. dba Cascade Counseling Center (CCTD/CCC) . CC1D/CCC agrees to provide an Employee Assistance Program for the employees of the City of Tigard as per attached proposal (Exhibit A) . The term of this contract shall be December' 1, 1987 to and including act may be terminated prior to the expiration of November 30, 1988. This contr the agreed upon term by written notice to the other' party 30 days in advance ce the the of the desired piratioubdaqu�ant; [payment pon s such notiD/CCC set forth obligation o f inthe next City of -Tigard to make paragraph shall cease. The City of Tigard agrees to pay CCTD/CCC for services rendered to a maximum of $5,000. Payments will be made to CCTD/CCC upon receipt of a monthly statement from CCTD/CCC beginning January 1, 1988 and continuing until the last payment is made for services through November 30, 1988. CCTD/CCC will provide up to and including 100 hours of counseling services to ; ees and their immediate' family members, to a maximum of five visits, employforth in thea preceding paragraph. Should th based ea employees the fee arrangement set total number of hours of service exceed 100 hours, CCTD/CCC will notify the F City of Tigard of the impending maximization of services. The City of Tigard will then have the option of continuing the program with additional funds to CCTD/CCC, or "borrowing" from future year's' contracts up to a maTi dfor of ten hours "borrowed." There will be no additional costs to the City offTherewill. employee orientations (up to 6) or supervisor training (up to 6) . be no cost to the City of Tigard for handouts explaining the EAP. If s ecialized brochures are requested, the City of Tigard will bear the cost for P printing and typesetting, orfs of services rendered will include the following reports Monthly confirmation p types of information: ' Who used the service (employee, family member, male/female) ' — How the employee was referred to the EAP (self—referral, management, or labor) Type of problem(s) for which employee or family member was seen — Number of referrals to other support agencies — Age group: 0-10, 10-20, 20-30, 36 80.84 —50, 54, 15-16, 20-24, 25+ — Years with City: 0-2, 2-4, 4 — Other factors as determined 4 Ism C This agreement is made by the undersigned, and is binding for the period of December 1, 1987 through June 30, 1988 unless modified in writing by both parties or terminated as permitted herein. CASCADE CENTER FOR TRAINING & DEVELOPMENT, INC. dba CASCADE COUNSELING CENTER BY DATE._ CITY OF TIGARD BY D ATE__ sb/158Ap I, J CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November, 16, 1987 DATE SUBMIT-1'ED: November- 9, 1987 ISSUE/AGENDA TITLE: CDBG Pr•oiect PREVIOUS ACTION: Acknowledged receipt " Proposal of CDBG Needs Inventory, Feb 2 1987 PREPARED BY: Duane Roberts, Adm Plnr DEPT HEAD OK LL. ITY ADMIN OK REQUEsTE.D BY: POLICY ISSUE To authorize the submittal of applications for Community Development Block Grant funds. INFORMATION SUMMARY Local jurisdiction's project proposals for the 1988-•90 funding cycle are required to be submitted to the County Community Development office by November 30, 1987. The City is submitting applications for improvements to the Senior Center- and for sidewalk improvements near Metzger Elementary School. ALTERNATIVES CONSIDERED Not to submit one or both applications. FISCAL IMPACT Grant funds for $1.22,500 worth of alterations to the Ticl are r•equosted. ar'd Senior, Carter• and tr_�3 $78,000 worth of asphalt pathways in the vicinity of Meer Elementary School A 21 percent or $25,725 City contribution to the Senior Center project is proposed. Nineteen percent of the City match would be in hard dollars and two Percent would be in administrative overhead or- in-kind dollars. A 41arccant or P- $26,806 City contribution to the sidewalk project is pr•oposod, Twenty-seven percent of the match would be in the form of hard dollars. Fourteen percent would be in the form of administrative and enginaer'ing services. The high percentage match is intended to win maximum rating Points for the projects . This was deemed appropriate because the South Metzger CIP Task Force recommended that t:he City commit. $'.0,000 of matching funds to the project. The $50,000 figure is the amount that the City Administrator had estimated would be available to dedicate exclusive to South Metzger CI:P projects in FY 1988-89; i .e. , the amount that revenuos from South Metzger will exceed the cost of providing routine services to the area. The proposed application revises the recommended match amount downward to $17,574 hard dollars as this amount reaps the maximum number of rating points and leaves $32,426 available for other projects. A four block portion of the project, 90th between Locust to Hall, is located outside of the City limits. The County is being asked to contribute a $3,605 match amount for this portion of the project. The County's willingness to participate in the project will be known next week. It is important to emphasize that approval of these resolutions does not obligate the City in any way. Actual appropriation of funds and acceptance of a grant would require separate budget committee action. The City could refrain from participating in either project in the future if Council so decided. Authorize submittal of the two applications AbTION y passing the attached resolutions. r br/1697D s I WLSHINGTON COUNTY CDBG PROJECT PROPOSAL { NEIGHBORHOOD REVITALIZATION _ 4 1. TITLES 4bDowels mac Vhtzgec School FOR STAFF USE ONLY: r 2. PROJECT SPONSOR: Project No. i Nass City Of TigardData Received Time Address p,0. Box 23397, Tigard, Oc 972Z Eligible Yes No 1 Contact Person Duam Pcbects Qualifying CDBG Regulation f Phone AdId 11Stl-at1VG' plarner Primary Objective ti 639-4171, extemicn 347 Sigzaatnza Title ° 3. A. OCD Reference No. 57 B. Criteria incam 4. PROJECT BENEFIT: A. Csneao designation 0awas 7tact 309 Mzck Crap 1 Lstaeh map ; which identified the 10easiom o project activities and eutlimes i the neighborhood boundary. Label it Exhibit A. B. Project located within a low and moderate intoes neighborhoods (1) Total member of .selghborhood residents / 1,245 (19M) i (2) Number of residents to be directly served by / 1,245 (1980) f. project e (3) Percentage of residents to be served who are low 635 s (19M) and moderate income C. Project located within a slum or blighted neighborhood: ? rVa I (1) Total number of structures (2) Total number and percentage of structures that are unsafe / and rVa Z (3) Percentage of unsafe structures addressed by n/a ; this project D. Cits'the soarce(s) of information for B or C. ,VbShinqt=0-'UltY Qi amity L)_we1W,ent pjgM, 0 2B S. OTHER INFORHATION: A. Will prosect activities be handicapped accessible (e.g., sidewalk improvements)? Yes X No s. Now is project compatible with local plans? E:plaim and reference. SERB A=Ki'k%1 6. PROJECT PERIOD: 7. PROJECT COST start (mo/yr) 12,,W Total CDBG dollars requested : 43.761 End (mo/yr) 9A9 Total dollar value of other resources $ 30,411 TOTAL PROJECT COST $ 74,172 ( 0CD Form 2. Rev. 8/87 5 Ced .............L2000 1 a LISt I Rd i Tobias c 7 p 12 AM" e Ville foho Raleigh ateigh 7 -1,11111S 4000 4." 11310 15 14 20817 L:k 6000 den • BE RTO 3 24 "*Y I r o 4ba eld to R r Garden No x jkq Ga $nor) I goo& 27 26 a Is S Nx Metzger -1w On ac to 210000 33 54 35 ML AH A 3 .2 2 4 • 210 Bull fn 14000 ort ch 11 Ki G CIT goo ly p j h 16000 ce. 5 c Its 13 ], 0t 4. P 91, rv~d Ile 10000 vr AL - 20 elf -Kd -a r Vitt / 0000 ou toin ix A a. i I trd Corner its, ciar0,1 ROC Is 22000 W E OOD RAJ -9 33 .,)r 14 Is I rcsbm;i*-m-j24000 5 Z 3 -,.V(ilaw N I E 2r-000 Chehole .fo$e Oro WOMMUP AMAS Nure KcqualifieA Areas - 1190 c4roup,W-0 va"+1*Op cainly Canmmiv veve6pffient ?ton- Coqm 4&6xi2lm, V V&""Nvxm ccumf —30 ► — i? ?spy fx'!. MEN Wyss 1 /1111:11 ■I■low on . Ong �■/■■■' 1�1 ..� 1111■ ■ M Iwo Won� ■ L � ...�.r.`�.,.�.>..-,,rte ■ 1l4�l1. 1 a.,'`- � 11 �■■ ■IMG. ■ _ .}; y.111� ■ ��� :1�11� 1 �'J ��'�" 1 � � ■:!: :�1■111 :����__-.�..�.r,_����� � �� -111. ■ .r :ate ■1111ONE EW � .. y mo iF C'. s r; 5. B General Design Element 21 of the Metzger-Progress Community Plan identifies the need for a paved pedestrian network serving the entire Metzger-Progress area. The Metzger-Progress Circulation Study (p. 16) recommends the ^ construction of a community-wide pedestrian network, w-th first priority given to the four street segments included in ,the present project proposal. PAM 2 8. PROBLEM STATEMENT: The community has developed without sidewalks. Most existing sidewalks have been put in recently as a requirement of new development. Because school .bus service is not provided within three-forths mile of Metzger School, the 100 elementary school children reported by the school to be living on the west side of Hall Boulevard must walk to school in the street or along the shoulder . of the road. Persons wishing to walk to shopping or other commercial activities or for recreation must also contend with auto traffic on the area's narrow roads. Relatively high traffic volumes -- 2,490 per day on Locust east of 90th as of 1987 and 1 63(i on Oak east of Hall as of 1985 — have elevated this pedestrianfauto conflict to a major community concern. The construction of a gravel pathway long Locust Street between Hall Boulevard and Metzger School by local volunteers using donated materials and equipment is illustrative of this concern. Although new sidewalks will be constructed as development occurs or as street improvements are made, it is unlikely that all of the communities problems for school children and• If other pedestria s wilt is l continue increase in step with increasing traffic levels. 9. PROJECT DESCRIPTION: A. Describe how the neighborhood project activities address the need or alleviate the problem identified in the problem statement. The proposed pedestrian improvements would alleviate theproblem of fthe pedneeestrian safety ip the.-areas-.with -the r Ire r�iest~ fnc�t traffic key 8 to walk in the street or along the Moulder of the roads. B. How will CDBG funds be used? Describe tasks and provide timeframe for completion of project. CDBG funds will be used to construct a 5-foot wide asphalt pathway to be constructed on one side of all the streets except Locust,where idewal s ill be ftsretieTcsldeeidyeacostwhen constructed mprovementswith urbanconcrete sidewalks replace nructd The preparation of detailed construction plans and bid packets would take place in December-Feburary of 1988-89. Project award and construction would take place during the summer building season, June-August 1989. 3 10. Explain whether this project is part of a coordinated effort involving projects, including CDBG, in the neighborhood. With regard to intergovernmental coordination, it is important to note that the 90th Avenue portion of the project from Locust to Hall is outside the corporate limits of the City and is under county jurisdiction. f i i 11. HISTORIC PRESERVATION: 3 A. If the improvement is a historic site, specify what historic preservation activities will be undertaken. WA B. Does this project assist or compliment other historic preservation activities taking place in the same area? Explain. WA 12. PROJECT SPONSOR INFORMATION: A. Has sponsor previously received CDBG funds for a neighborhood revitalization project in the same neighborhood? Yes No X If yes, explain why additional CDBG support is necessary at this time. 4 B. Previous CDBG-funded projects since 1979: None (1) (2) (3) (4) (5) CDBG Project Year of Amount Completed in Completed Number Award of Award Time? Within Budget? (1) (2) (3) (4) (5) 1039 1979 362,775 No Yes 2012 1981 46,250 Yes Yes 3003 1981 20,000 Yes Yes 4207 1984 32,340 Yes Yes (6) If any answers to (4) or (5) above are no, please explain. Final construction of Tigard Senior Center (no. 1039) was delayed from 6/81 to 10/81 due to a dispute with subcontractor over work performance. C. Residential/Employment Displacement : N/A 5 D. Operation and Maintenance: (1) y The City of Tigard will assume legal responsibility for operation and maintenance of the improvements. The improvements will be included as a segment of the, City's regular street maintenance program. (2) a. The City has a strong fiscal capacity, with the best population to valuation ratio in the state. The City's assessed value for 1987-88 is estimated at more than $1.1 billion. The 5-year Financial Plan has been balanced, with a first or 87-88 year operating budget of $6,446,900. b. The overall financial condition of the City was reported by auditors to be excellent as of June 30, 1987. This demonstrates the administrative and budgetary competency of City officials. c. The City's Finance and Administrative Departments have successfully administered grant funds for three CDBG projects. The staff of these departments will be responsible for the on going operation and maintenance of the project. d. The improvements will be included as a segment of the City's regular street maintenance program. The program is funded by f general revenue income. 13. CITIZEN SUPPORT: During the winter, a meeting was held with the community planning organization to consider needs for community development block grant funding. This project was identified as a need at the meeting. Copies of letters of support from the Metzger CPO, Metzger Capital Improvement Planning Task Force, Metzger School PTA, and various individual citizens living in the area are attached. i 6 14. PROJECT MANAGEMENT CAPABILITY: The project manager will be Tigard's City Engineer, Randy Wooley. Mr. Wooley is a registered engineer, licensed to practice in Oregon. He has over 20 years of engineering experience, including approximately 15 years in a variety of municipal projects. He has experience in working with government officials, contractors, and consultants; in administering Federal grants and assuring compliance with Federal regulations; and in administering construction contracts. His experience includes complete supervision of design, bidding, construction inspection, and grant compliance for a CDBG-funded flood-control project for the City of Pullman, Washington. 4 w U 14 • 4) a F+ p o O a cn y ,ty 1 .b o ca H bD w p W ,, VLn ., .b 0 &J O0 44 W v `' A V H C L cdN O U d V LA b Q a) cN0 u u e0 O 41 o y 'H H O a .co d w 0 U u y b 1a �r a) d � � a w a �n O o cn u � u to ctir o c co vrn ''� o.w y xi v d 3 H )+ 4J O H L 41 V O N m .� O y I) b V N rt O O V Ln O m v d d 4.) 3 T .-+ r m u to .A w b a t Ln w .� H v v d) 44 o to vty U a) U O 11 .--4 L t',1 H U ri Oz Lt R -H O H C t Sa 0) O o w •• H ca c a as W 9 N N O U to V -Aa Ol d d •1 �L 3•t v1 a G •,•4 , 0-1 s0 O !C a1 w H pG S•� C H a) r4 O O O .4 .4 t: r Iv W a) rl V oy aJ (1) •.i U cn a rn ,•c $4 .a a7 O t+ u u H O O: --q O d r1 O OC t0 a O 41 O O .4 M. 0 r, a) •rq Ln CW9 CW7 G a) u O .-4 `° co � 00 w 00 � v w �L Goo W OD AO u 0 a d •q a) u a+ a) u co w 9 w -H p gg > ca w go ri M O f+ a/ N w a) 0 pq co 8 of O C: o -4 C = H K7 a) w m O )+ a) w o r0 )+ a CL L+ O 0 S1 tr+ a O O V H .� w V V a. o% d O H l cil LA _ .-4 1-4U 10 U a ate) w �-. .0 +) .� @ C WASHINGTON COUNTY CDBG PROJECT PROPOSAL COMMUNITY FACILITIES 1. TITLE% Tigard Senior Center FOR STAFF USE ONLY: Improvements Project NO. 2. PROJECT SPONSOR: Nana City of Tigard Data Received Tine Address P.O. Box 23397 Eligible Yes No Tigard, OR 97223 qualifying CDBG Regulation Contact Person Duane Roberts Phone Primary Objective (503) 639-4171 ' Signature Robert W. Jean Title 'Cit Adm n.istrator 3. OCD Reference No. 118, 119, 120, 121, 149 4. PROJECT BENEFIT% A. Service Area Cousus designation 306, 307, 308, 309, 319.01, 319.02 Project location 8815 S W Omara St., Tigard, OR 97223 Attacb nap which shows the project site and defines tba service area. Label it Ezhibit A. B. Target Population - Check appropriate boz and provide figure. C7 (1) Total auaber of residents in prequalified area -or- ® (2) Total member e! person• in special population / d_Sn0 1985) C. Total Number of Parsons to be Served by the Facility (1) Number to be served for area B(1) 0 _ 02,070 ( ee attached (2)atNumber to be sawed free special population B(2) D. Percentage of kow and Moderate Income Parsons to be Served (1) Percentage Of low and moderate lacuna persons z to be served from Area C(1) -or- (2) Percentage of low and moderate incema persons z to be served from the special population C(2) E. Document source(s) of information Loaves and Fishes. (See attas'hed faX fLrther S. OTHER INFORMATION: A. Will project be handicapped accessible! Yes xxx No a. Bow is project compatible with local plans! Rzplain and reference. c6nflict with the C ty's The proposed improvements do not in anyway Co ensive Plan. The City's zoning ordinance permits modifications to the building. ervxces prove a are part of the Wash. County Krea on Aging 6. PROJECT PERIOD: 7. PROJECT COST Start (so/yr) 7/88 Total CDIG dollars requested = 96,775 (79$) End (no/yr) 12/88 Total dollar value of other resources $ 25`725 (21%) TOTAL PROJECT COST $1221500 i OCD Form 1, Rev. 8/87 Tigard Senior Center Service Area V 3r 31 68.01 Alpha � �i � y • •r 'y� r s, ytttr 't 3fi.0e Y_:'� rN ,Rr aAx.rnwca>.,.0 r 67.10L1•N67.02 I ` 6 f 12 11 Be vert n s`s �` nit' , , {(+x`60` : r.+.s .a L ,un y°• .�J --•--� :c�W � � 66.01 660l J WA _i30 1 _ 5 is .02/ .. Cwrrr 31001 3 h i l .AI r t ,.•;�- 523 ,i 306 ! 1 sF.r Q ► i Arte .........l.1/n --— - dt fr 6h ............ ri sl i o rt c ........}....... �'• '� 1 `•- 107 I 1 1l ` , ,..•i ` (__.� igarc3' ', 203.01 " sm r 308 tJ l f •203.CYL'`c Ism 31901 1 ,\ .� i. •L i �r711T3V1� ,:� .. :t/:.. 1 f —^� rEw u �.~ 2zl 04.02' '� "_yy��7 v_ fa 1 I r�• ,fes �� ��-`r_J 114 s t l� J f 1 !I f s t 4.0 (2): SERVICES, 6/86 to 6/87 Unduplicated Participants } Age 60 + Meals 623 Outreach 356 Case Management 16 Guest Speakers 75 Grocery Shopping 32 Tax Act 146 Hair Care 26 i Baked Goods 40 Cheese Dist. 720 ` Produce 36 Total 2,070 i HEALTH SERVICES Glaucome Test 5 Hearing 9 Blood Pressure 95 Health Screening 54 Flu Clinic 96 Podiatrist 112 t s Total 317 [ r CLASSES Bible Class 20 Jeweled Wooden Tree 11 1� Ceramics 18 Knitting Oil Painting 13 Woodcarving 11 Geneology 2 Quilting 2 Doll Repairs/Wigs 6 i Total 84 SPECIAL EVENTS 05 Weddings 1 20 Square Dancing 20 Bazaar 309 Kelawani Sundays 190 Volunteer Luncheon 10 5 Saturday Trips 50 Total 774 ACTIVITIES Crafts 8 Pool 7 Music 52 Bingo 20 Table Games 18 f Total 105 i 4 4.E Service area: Loaves and Fishes, Population data: METRO Resources Center; Utilization data: Tigard Loaves and Fishes Senior Center Annual Reports, FY 86/87, June 22, 1987. h INNER I 2 8. PROBLEM STATEMENT: SEE ATTACHED 9. PROJECT DESCRIPTION: A. Describe how the proposed .facility and activities/services address the need or alleviate the problem identified in the problem statement. Relate to the population to be served by the facility. SEE ATTACHED B. What types of activities/services will take place in the completed facility? The proposed improvements would provide improved services to the growing population of elderly in the cormunity. The activities and services provided include hot meals, health screenings, counseling, tax return preparation, shopping assistance and a wide range of leisure and recreation activities. 8. Since completion in 1981, the Tigard Senior Center• has been the focal point of nutritional and social services to the elderly living in Tigard-King City and unincorporated environs. The center• serves an average of 100 lunches per day at the center or meals-on-wheels deliveries to the home-bound. Other social services include health screenings and counseling, tax return preparation assistance, transportation assistance, and numerous classes and activities. On average, participation in activities and services has increased at a steady rate of 3-5 % each year. The problem arising from this growth and also from pre-existing facility design deficiencies is that the center has become clearly inadequate in terms of space and functionality. Improvements are long overdue and essential. The most serious problems are as follows: The Tigard center is the only center in the county that is located in a two-story building. As presently designed, access to the lower level is via an 80-foot long ramp. As the only route between floors, the ramp serves both handicapped and nor-handicapped elderly. While the ramp's 36" clear width meets the minimum ANSI standard for ramps, it is too narrow to accommodate two-way traffic. Especially during heavy activity periods, this leads to wheelchair/non-handicapped conflicts and to wheelchair/wheelchair conflicts and contributes to restricted handicapped circulation. Moreover, the ramp is difficult for the handicapped to negotiate unassisted. Currently, a staff person must push wheelchairs up and down the ramp. A difficulty facing handicapped who drive is that there is no direct route from handicapped parking to the building entrance. Because there is no vestibule or hall between the outer door and the interior, inclement weather interferes with comfort and activities. As a result of the lower level's open bay design, unfinished craft projects, equipment, and supplies have to be stored away each day. Moreover, it is distractive when different activities take place at the same time. Persons entering and leaving the facility via a vehicle, including those being dropped off and picked up by van, are exposed to inclement weather. This is particularly true for the handicapped and frail who need extra time and/or assistance getting into and out of motor carriers. Outreach and volunteer services lack office space. At present, counseling, needs assessments, and information and referral activities must be conducted in the lounge or social/dining room. There also is no sales area for displaying and marketing crafts and producing revenue. The absence of a partition between the social/dining room and the lobby and lounge contribute to a high noise level when divergent activities take place at the same time. t via ITEM 8. Continued The lack of sound isolation doors over the kitchen serving window results in distractive noise during presentations in the adjacent dining area. The • itchen supplies and meals—on—wheels equipment storage area is uti :ed to capacity. Additional storage space is sorely needed. Available storage space for exterior tools, equipment, and supplies also is inadequate and lacks direct exterior access. The centers existing seven small heat exchanges do not meet the thermal requirements of the facility. This is especially true with regard to the lower level, which has no south facing windows and perforce receives less solar heating than the upper level. A standard commercial ventilation system with adequate capacity relative to the size of the interior building is needed. A filtration system would assist people who are affected by pollen. These improvement would not displace existing equipment. Lack of interior blinds on the north side of the social/dining area interfers with projector presentations. The lack of exterior sun screens on the south side results in sun glare and excessive solar heating during summer• months. The space and design improvements requested are basic improvements intended to meet current needs. They are not intended to meet needs five or ten years into the future. If these corrective improvements are not funded, prospects are that clearly evident current problems will be exacerbated and that the programatic capability of the Tigard Loaves and Fishes will be limited. 9.A The proposed facility improvements will address identified needs in the following ways: Replacing the ramp with an elevator and stairway between levels would allow safe, convenience access for the physically handicapped. The addition of stairs would simplify access for the non—handicapped, while the handicapped were using the elevator. With regard to the elevator, a 2,500 pound model with a standard 5 foot by 7 foot cap is proposed. A "holeless hydraulic" lift mechanism would eliminate the need for a long shaft and would be less expensive. A vestibule would be needed to create an entry to the elevator and stairs. The ramp would be closed off by the extension of the upper floor to the south wall. This modification would eliminate sound transmission between upper and lower level activities as well as increasing floor areas and improving comfort and ventilation control. Although difficult to document, according to many, the water tubes that occupy the ramp opening do not contribute to the heat or comfort of the interior spaces of the building and could be deleted as part of the floor extension without affecting building energy characteristics. Elimination of the curb barrier and installation of a walk from handicapped parking would allow for a more direct route to the building for the hanicapped elderly. Partitioning of the crafts room will separate craft instruction and activities from other activities adjacent. It also would permit unfinished projects, equipment and supplies to be left secured. Construction of a portico would allow groups and handicapped persons to enter and leave the facility via a vehicle under cover from rain and snow. Creating an administrative office and craft store in the existing porch RM space would provide offices for Outreach and Volunteer Services, create a place for interviewing and counseling, and create a sales area needed to market crafts. Partitioning the social/dining room from the lobby and lounge would allow different uses without distractions as well as better use controls. Installing sound isolation doors over the kitchen serving window would eliminate disturbing kitchen noise from the dining area during presentations and allow kitchen activities to continue during presentations adjacent. Adding a kitchen supplies room and an exterior maintenance room directly below it would provide much—needed additional kitchen supplies storage space, allow for separation of receiving from supplies, and provide for direct exterior access to outside tools, equipment and supplies. Installing an air handler with heat tempering capacity would provide ventilation for both floor levels and also would provide for electronic filtration of intake air. Installing interior blinds and exterior sun screens on social hall windows would eliminate sun glare, reduce summer heat for simpler ,:omfort control and reduce daylight for projector presentations. • 3 C. How will CDBG funds be used? Describe tasks and provide timeframe for completion of project. CDBG funds will be used to accomplish the alterations described above and. on the attached sheets, according to the following schedule: Architect prepares detailed construction plans and bid specifications; advertise for bids for construction; award construction contract; complete construction . Architectural design will be started as soon as the CDBG money is awarded. The time frame for the completion of the project from award of grant to completion of alterations is approximately six months. It is believed that alteration work can be accomplished with little or no interruption to the programs scheduled at the facility. 10. Will activities/services for different target populations be integrated and coordinated within the facility? Examples are a community-senior center or a senior center with a daycare program. Explain. USDA cheese distribution to the low and moderate income in the community takes place at the center. The focus of the facility is on the elderly. As alluded to above, little space is available for activities or services aimed at other target populations. 11. COORDINATION/COMPATIBILITY: A. Identify other facilities (public, private, or non-profit) that address the same need and provide similar activities/services in the area. There are no other public or private facilities that provide meal services to the elderly. There may be some church organizations that provide limited recreation activities to a segment of the target population. The Tigard Senior Center is the only facility serving the 60+ group on an 8-5 basis. B. Has this proposal been coordinated with other related service providers, both public and private? Please List. The Washington County Council on Aging coordinates services to the elderly in the County. The proposed improvements have been coordinated with and are supported by the Council. . t 4 j 12. HISTORIC PRESERVATION: i A. If the facility is a historic site, specify what historic preservation activities will be undertaken. N/A B. Does this project assist or compliment other historic preservation activities taking place in the same area? Explain. N/ A r 13. PROJECT SPONSOR INFORMATION: s r A. Has sponsor previously received CDBG funds for a community facility in this geographic area or for this special population? Yes XX No If ves, explain why additional CDBG support is necessary at this time. Facility improvements are needed to improve functionality and to keep pace with the steady growth in participation in activities and programs. UM B. Previous CDBG—funded projects since 1979: None (1) (2) (3) (4) (5) {; CDBG Project Year of Amount Completed in Completed ) Number Award of Aoard Time? Within Budget? 1039 1979 362,775 No Yes 2012 1981 46,250 Yes Yes 3003 1981 20,000 Yes Yes 4207 1984 32,340 Yes Yes Nwas Final construction of Tigard Senior Center (#1039) as delayed from 6/81 to 10/81 due to a dispute with subcontractor over work performance. (6) If any answers to (4) or (5) above are no, please explain. � See Note above } t 13.D. (1) The Cit; of Tigard has legal responsibility for operation and maintenance of the facility. Improvements will be included as a segment of the City's regular maintenance pr>gram. The City of .r- Tigard will assume legal responsibility for operation and maintenance of the improvements. 13.D. (2) a) The City has a strong fiscal capacity, with the best population to valuation ratio in the state. The City's assessed value for 1987-88 is estimated at more than $1.1 billion. The 5-year Financial Plan has been balanced, with a first or 87-88 year operating budget of $6,446.900. b) The overall financial condition of the City was reported by auditors to be excellent as of June 30, 1987. This demonstrates the administrative and budgetary competency of City official::. c) The City's Finance and Administrative Departments have successfully administered grant funds for three CDBG projects. The staff of these departments will be responsible for the on-going operation and maintenance of the project. d) The City has operated the facility since 1981 on a sound financial basis. The City operations staff assists the tenants in maintaining the facility. Center staffing is provided by five people, including a cook, program coordinate, janitor, and two outreach workers. Numerous volunteers assist in the ongoing operation of the center. #A 4 5 C. Residential/Employment Displacement: N/A D. Operation and Maintenance: (1) (SEE ATTACHED) (2) E. Program Income: Total operational expenses were $117,800 in 1986-87. Of this amount, rent and utilities, janitorial supplies and services, telephone, repair -and maintenance amounted to $20,456. Operational and program expenses have been met through gifts, donations, sales, Title II, interest income, and City contribution. 14. CITIZEN SUPPORT: In response to a request from senior center staff and senior citizens in the community, the City hired a professional architect to meet with representatives of the center to review facility needs.. Several group meetings with the Senior Center Steering Committee, Loaves and Fishes, the City, and others resulted in a list of immediate and short-term needs. Implementation of the improvements will be coordinated wi:h these same groups. Numerous letters are indicative of broad community support for this project. 6 15. PROJECT MANAGEMENT CAPABILITY: City Operations Manager, Clifford Scott, will be the Project Manager. Mr. Scott has 16 years of supervisory experience in Public Works and Management. This has included experience in dealing with appointed and elected officials, contractors and others; contract administration; establishing timelines, and drafting requests for proposals. Particularly noteworthy is that he has previously managed community facility, street and sewer CDBG-funded projects for the cities of Springfield and Medford. w u u a o x Ln o +� 0 a � d o N 0 f'rco H 00 w r. W pU(, V �J G W Cn w x W ° H V ZN w rl OLn O N C0 O N N N 0l n 'b M 0! c! N 000 H ca H O ° c G ., O y •ri L► H O a c0 d r. o y u m o $4 t? u m 41 bo o O Ln Ln d -r4 o A O n n O G U 1+ CD ON N r-4 y u O ++ H u O N0/ Ps V U45 p Y H O O O O •b H vL u u O H O N lvu•1 '� b ° 14rd a) V H °v ro u u U C -40 en H 0! 07 O -z " u N 41 � rd Fi ri 0 .G w H n4 cn v c0 0 W X W ro a, H 01 .4 a O 0 .-1 ri G .1v w d ,i UO � 0 V d En N *H H a O ° as u W u w I O � cn UOL " H a G •r4 a d G Z .4 a M O PA 0 " o O r a o -W ro ma°1, H H as to G u 0 •,4 u ++ a0 rn a F4 w G +H •r+ .� m a .-i u a+ m ., a i C7 U' G 0J u G +-I m p 0 p b ri CD A qq O u 0 a 0 .4 w " " 0 u 0 w A a p m v1 F+ % C0 w w •.•1 O H 07 � A FQ tYi 54 w 0! � C0rx O G O 1-4 m I H ca w wO w w O 0 k 0 CS. u O 9w O O U H r4 W U U W 04 d O H � � c rr q .O U b Ol wbc 17.h) Budget Summary ' 9 Add entry vestibule, stairs and elevator 58,080 Ice Construct portico 3,870 3 Eliminate curb barrier and install i walk from handicap parking 580 c Remove ramp and water tubes 9,680 r Install stair and platform to existing south door 350 i Partition crafts room 1,650 Change entrance to mens toilet room 480 f Create a craft store and administrative office in existing porch space 6,570 Partition social/dining room from lobby and lounge 1,060 Install sound isolation doors over t kitchen serving window 380 Add kitchen supplies room and exterior k maintenance room 8,800 i Install an air handler with heat tempering capacity 10,200 Install interior blinds and sun screens on social hall windows 3,900 105,600 a br/1652D r' 7 t IF TICARD LOA VES AND FISHES CENTER r f x '* ¢xw November 3, 1987 t t Attention: Duane Roberts City Hall Tigard, Oregon €x WE, the undersigned, who are physically limited and handicapped, wish to make a statement in reference to the poor accessability to our Senior Center, Tigard, Oregon. This is in regard to the building having only a ramp for access to the lower level which makes it very difficult or impossible for most of us to use the ramp unless a Staff person, if available, takes us up or down in a wheelchair. RM i 1 JIM SIMMONS REPLY TO ADDFIESS INRICATED: Assistant Republican Leader O Senate Chamber WASHINGTON COUNTY = Salem.Oregon 97310 DISTRICT 4 :.::_�,; 0 12160 SW.Par 4 Drive Tigard.Oregon 97223 F gi . OREGON STATE SENATE ' SALEM, OREGON 97310 i October 20, 1987 T Block Grant Committee t Washington County Hillsboro, Oregon 97123 Re: Tigard Senior Center Gentlemen: i It is my understanding that the Tigard Senior Center has applied for a grant for the purpose of making their facility more readily accessible to handicapped persons. t The improvements would consist of an elevator to assist those who are handicapped to use both levels of the building, and F betterment of the facilities for loading and unloading of handicapped persons from automobiles and vans. r On the many occasions I have visited the Tigard Senior Center, I F have been impressed with the large number of persons who use it. I have also noted the difficulty many older or handicapped people have in going from the main level to the lower level , and the confusion caused by not having adequate access from those who are brought to the center by automobiles. i I would recommend your approval of the requested grant to enable . better use of this building which is very important to the seniors and handicapped in this part of Washington County. 4 C Sincerely, im mmons State Senator t i r i LOAVES & FISHES CENTERS, INc. 6125 S.E. 52nd Avenue Portland, Oregon 97206 jj (503) 777-2424 November 4, 1987 Community Block Grant Policy Board c/o City of Tigard 13125 SW Hall Tigard, Oregon 97223 Dear Policy Board Members: Loaves & Fishes Centers, Inc. wishes to express our support of the City of Tigard's application for Improving the facilities at the Tigard Senior Center. Our organization has operated the Center and provided the nutrition program at the Tigard Senior Center since its opening in 1973. Our staff has been fully involved with the City of Tigard in the preparation of their application for Com- munity Block grant funds. The Improvements are essential If we are to continue serving the many frail elderly who are at risk of being Institutionalized. There is curr sntly only one office which Is used by four people: the Center Director, Assistant, '1:casurer and Outreach. Offices are needed to provide confidential counseling, needs assessment and informatlon and referral. An elevator is needed to allow handicapped persons full use of the building. Currently, a staff person must push wheelchairs up and down the long ramp. The large number of home-delivered meals and the rate they have been Increasing (more than 30% in the last year) is taxing the limited kitchen space and equipment. We see the improvements requested in the City's application as long overdue and essential. These improvements and the requested space expansions in key areas of the facility are needed if the center is to meet th, current demands of a growing senior population in the Tigard community. I strongly recommend your approval of this application. Sincerely yours, Richard C. Mastbrook Executive Director RCM:rkm:rl02 l MEALS-ONAMEET MEALS AT 14EIGHBORHOOD CENTERS SOCIAL SERVICES FOR THE ELDERLY OF OUR COMMUNITY P S � E TIGARD LOA VES AND FISHES CENTER ' P/Om R#p1V To: Clayton Nyberg Mr. Bob Js8tr- 8-14-87 Tigard City Manager As a result of several meetings with Mr. Walt Munhall, Mr. Ed Smith , of Loaves and Fishes, and Mr. Ralph Appleman architect,we wish to voice our strong support for the Block Grant Proposal which the City will pursue this fall. We have reviewed our goals and needs and feel the expansion and improvement architectually of the City's Senior Center will add much to the improvement of the facility. T.hese changes will allow us to make major improvements in „ur program. We URGE you to proceed with the Block Grant Program and stand ready to offer the City our full support in whatever way you deem appropriate. Sincerel Clayton Nyberg Chm. St. Com. j r, gard Clyr«tlalf CIV Mrdf 13405 S.W.Hall Blvd. Tigard,Oregon 97223 Phone 639-5713 October 30, 1987 To: Washington County Block Grant Committee: Ministers I have been in Tigard for eight years and during that time have been tremendously impressed with the outstanding job that the Rob Blakey Tigard Senior Center does. We have about 20 people from our Clare Buhler congregation who avail themselves of the services at the Tigard Cliff Barger Senior Center on a regular basis and another five or six who take the Meals on Wheels available through the Senior Center. Several Missionados others use the offerings of the Senior Center on a more sporadic Tim Doty frequency. Steve Fleenor Bob Chapman For many of these people the activities of the Senior Center are TedB)orem a primary motivation for keeping going. I am totally supportive of the activities and personnel of the Tigard Senior Center and we have a team from the church that serves meals there. I hope the Tigard Senior Center will be given special consideration for funds that are available for such works. They certainly de- serve them. Sincerely, r7� � Rob Blakely, ministLFr i 3 our— i TIGARD AREA CHAMBER OF COMMERCE ' 12420 S.W.MAIN ST.,TIGARD,OR 97223 �a (503)639-1656 ' I ]ctober 30. 1987 1 1 LETTER OF SUPPORT FOR BLOCK GRANT APPLICATION FOR TIGARD SENIOR CENTER The Board of Directors of the Tioard Area Chamber of Commerce unanimously supports the application for Block Grant Funds for improvements to the Center. f These improvements will improve access to the building and include an elevator and a covered area over the d eway. We understand that other e direct _cervices to the center 's visitors improvements which will improv will be made. e The Tigard Senior Center is an important part of our community. We believe that these improvements will make the services of the center more 4 accessible to more of the people it is meant to serve. Sincerely, I J c Schwab, President oa d of Directors i s r r i i �t i i i i raMEM ere ROTARY CLUB OF TIGARD M POST OFFICE BOX 23491,TIGARD,OREGON 97223 t A October 30, 1987 r t The Block Grant Committee Washington County 150 North 1st. s Hillsboro, OR 97129 Dear Committee: i The Tigard Rotary Club has provided both financial and volunteer assistance to the Tigard Seniors Citizens Center. We feel the Center is a very important component of the community. Please consider this a strong recommendation in support of the center's application for a grant for a elevator and cover for the drive-thru entry. Since y, 4 Dennis L. .Derby Club President DLD:mph L y� DOME t CIVIC ASSOCIATION 10650 S.W. Summerfield Drive Tigard,Oregon 97224 620.0131 October 21, 1987 E f 4 Steering Committee for the Grant for the Tigard Senior Center 8815 S. W. O'Mara Tigard, Oregon 97223 i c Dear Members: The Summerfield Civic Association highly supports the Tigard Senior Center in their endeavor to receive a grant for the improvement of the facilities. 4 f Our community here at Summerfield consists of mostly senior citi- zens, and many of our people either participate in the activities or are volunteers at the Senior Center. We wish you well in this commendable project. Sincerely, F Administrator/Secretary of the Board r i Vi president of the Board CT:FB i ' c i t • i F TIGARD TIGARD AREA FISH P r 627-0310 APO- L r 4 1 t Oct. 29, 1987 Block Grant Committee € 1 Washington County Hillsboro, Ore. 97123 Subject Tigard senior Center P Dear Sirs; The Tigard Area Fish program is a volunteer group dedicated to provide emergency help to the needy in the Tigard area. We wish to extend our unqualified support for the Block grant application to improve the center for the elderly and handicapped. An elevator and a covered drivethru will make the center a much more viable community gathering place. Most of our volunteers also volunteer at the center to serve meals, drive for meals on wheels and distribute U.S.D.A. surplus food, so we are well aquainted with the needs of the center. Sincerely; Bert Coxley Coordinator. C i { NW City ®f hing City October 23, 1987 Washington County Community Development Black Grant Program Att: Mr. Henry March Director 1049 S.W. Baseline, Building C Hillsboro, Oregon 97123 Dear Mr. March: We understand that the Tigard Senior Center is requesting a grant to make some much needed changes in their building. We have supported the Center since its early planning days, and still try to give such aid as we can. `. They serve many King City residents and I have recognized many of the problems they hope to correct. 4. Thank you for your attention to this request. Sincerely, Jean K. Young ) Mayor JKY:es s i i s i 6 Q t • City of King City • 15300 S.W. 116th Avenue, King City, Oregon 97224 • (503) 620-6444 • s BMW f 9845 S. W. Walnut Place Tigard, Oregon 97223 i. (503)639-3181 October 28, 1987 Block Grant Committee of Washington County Hillsboro, Oregon 97123 Dear Block Grant Committee of Washington County, Tigard United Methodist Church would like to add their support to the Tigard Senior Center's application for the Block Grant. They provide needed services to our community such as "Meals on Wheels", health checks, and flu shots. We are involved with the Tigard Senior Center in that we provide volunteers who set tables and serve lunch at the Center two times a month. Also, volunteers from our church help deliver their "Meals on Wheels". The elevator and covered area are needed for safety and convenience for the handicapped and elderly. The new rooms could be used by outside groups as well as the senior citizens. In closing, we would like to once again state our support for the Block Grant. We hope that you will approve their application. Thank you. Sincerely, TIGARD UNITED METHODIST CHURCH Vern Groves, Pastor , i F I C Serving at the center of the community since 1911 y � ' s TETH"OLITAN GOLDEN 'K' KI WANTS CLUB October 26, 1987 Block Grant Committee Washingtin County Hillsboro,Ore. 97123 Re; Tigard Senior Center Committee Members; We understand the City of Tigard is applying for a Grant to improve the Senior and Handicapped access to and in the center.The only inside path between the upper and lower level is via a long ramp accross the end of the building. As volunteers at the center We know that pushing a wheelchair person up this ramp is a real chore and letting one down the ramp is downright dangerous. The outside drivethru cover is really necessary in wet,windy or snowy weather as getting wheelchair people out of the van can be a wet and cold proposition. Our Kiwanis club approves of and supports the Block Grant application one hundred percent and would like very much to see them in effect. Sincerely; Pres. MW I ANIS CLUB OTIGARD October 21, 1987 TO: Block Grant Committee SUBJECT: Tigard Senior Center Dear Sirs, Our Kiwanis Club has helped the Tigard Senior Center on various occasions and we have become aware of the needs of senior citizens who depend on that center. The services this center renders are greatly appreciated and it is a major asset to this community. However, the facility is deficient in two areas: 1. It is nearly impossible to move people in wheelchairs to and from the lower level of the building. An elevator is badly needed. 2. A good many of these citizens cannot move quickly in and out of cars and into the building, due to. their physical limitations. In inclement weather, this is a considerable hardship. A covered drive-through is necessary. We sincerely hope that funds will be made available for this purpose. , Respectfully, D. Fred Benton, President C CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 16, 1987 DATE: SUBMITTED: October 19 1987 ISSUE/AGENDA TITLE: Police School PREVIOUS do IOUSJACTION.anuary 19 1987 ResourceResource Officer Program Contract — PREPARED Y: David C. Lehr Ti and Schoo tstrict — Renewa — REQUER_rDU Y: David C. Lehr DEPT HEAD OK CITY ADMTIV O!< __ _._. _._�__------ POLICY ISSUE Whether the City of Tigard should continue to contractually and jointly operate a School Resource Officer Program with the Tigard School District. ....._— INFORMATION SUMMARY The City of Tigard and the Tigard School District have jointly operated a School Resource Officer Program within the School District. The program is designed to interdict the narcotics trafficking and abuse on ign campuses; enhance the image of law enforcement in the. district; provide campuses; to enforce atmosphere of safety d security rough irnve�sti3ati nandarrest. The program applicable criminal stat full to he si utilizes two sworn Tigard lPolice tlif officer's gasill sincc, �lplemberc 1986 thavcscboof District. Evaluation resu in ang extremely favorable. huh`" oe itclud1e n��rtV%rl dolryti.on ,of' the wardsf rIwithitn previous COntract:. ichanges the corporate limits of Tigard," in Section 1 .C; the deletion ch Schools," wands the ± Tigard htigh School and Fowler and T'uality Jun Rog arehworking." in Section addition of the words, "at schools in which the S 3; and the deletion of the words, "including vehicles, but," and the addition his program, the depreciated of t.ile words, "in the event or termination of tCity and the value of the two SRO Sect vehiclPs ofually arthiskrfc ntracteen hf'continues the school district in costs 50/50. s momprogram, The City and the District will split program A_LTFRNATIVES CONSIDERED the contract with an effective date of July 1, 1987 and an 1. Ratify I expiration date of June 30, 1988. 2. Renegotiate the contract-. ` 3 . Deny ratification or the contract and terminate the program. FISCAL IMPACT ment of $43,148 from the school district for a net 1. $86,296 with a reimburse cost of $43,148 to the City. 2. ? 3. $0 SUGGESTEDON Staff would recommend Alternative H1. �aInnaer CITY OF TIGARD AND TIGARD SCHOOL DISTRICT SCHOOL RESOURCE OFFICER CONTRACT THIS AGREEMENT is made and entered into by and between the City of Tigard (Tigard), a municipal corporation of the State of Oregon, and the Tigard School District (School District). WHEREAS, Tigard and the Tigard School District desire a cooperative effort in: 1. Providing a positive image of law enforcement and law enforcement officers for school age children; 2. Sharing educational resources for law enforcement, health and safety, and drug education; 3. Interdictirg narcotics trafficking in the school district; 4. Providing counseling for troubled students; 5. Creating an atmosphere of safety and security on district campuses; 6. Responding to criminal matters through arrests and/or investigations; and WHEREAS, Tigard and the Tigard School District desire to memorialize and continued such a cooperative effort by contract-; and WHEREAS, such contracts are authorized under ORS 190.010 et seq. ; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, it is mutually agreed as follows: 1. The Tigard Police Department shall provide two School Resource Officers (SRO) to be assigned to the Tigard School District as follows: a. One SRO shall be assigned to Tigard High School. b. One SRO shall be assigned to Fowler and Twality Junior High Schools. C. Both SRO's shall share responsibility for the School District's elementary schools. 2. The SRO's shall be sworn employees of the Tigard Police Department. 3. Supervision of the SRO's shall be provided by the Chief of the Tigard Police Department and by the principals at schools in which the SRO's are working. 4. The duties and responsibilities of the SRO's shall be defined by a written job description mutually agreed upon by Tigard and the School 0=-"— 4- Such duties shall include but not be limited to: a. Enforcing criminal laws through investigation and on—view arres 1 — CITY OF TIGARD AND TIGARD SCHOOL DISTRICT �� SCHOOL RESOURCE OFFICER CONTRACT n / i b. Helping to establish and maintain a sense of security and order on school campuses; C. Giving classroom presentations on topics of mutual interest to the Tigard Police Department and the School District; d. Providing informal counseling to students in need; e. Representing the image of area law enforcement in the school district; f. Attending school board meetings on a periodic basis. 5. The School District shall provide the SRO's with pagers. 6. Except as provided for in this contract, Tigard shall pay the costs of selection, salary, benefits, vehicle, and equipment for two SROs. 7. The School District shall reimburse Tigard according to the cost sheet in Appendix 1. Payments shall be made in advance on a quarterly basis. B. Training costs shall be shared by mutual agreement: on a case by case basis. 9. At the termination of this contract, the SRO's shall be reassigned to the Tigard Police Department. 10. All equipment:, excepting pagers, shall remain the property of Tigard. In the event of termination of this program the depreciated value of the two SRO vehicles shall be equally shared between the City and the School District. 11. Tigard covenants and agrees to hold and save the School District, its officers, employees, or agents harmless from all claims whatsoever that might arise against the School District, its officers, employees, or agents by any act of Tigard, its officers, employees, or agents in the performance of the duties required by the terms of this contract. 12. The School District covenants and agrees to hold and save Tigard, its officers, employees, or agents harmless from all claims whatsoever that might arise against Tigard, its officers, employees, or agents by any act of the School District, its officers, employees, or agents in the performance of the duties required by the terms of this contract. 13. Tigard and the School District mutually covenant and agree that neither party will insure the actions of the other, but rather each party will assume its own responsibility in connection with any claims made by a third party against Tigard and/or the School District. 14. Tigard and the School District mutually agree that nothing contained in this contract is intended to limit the remedy, if any, of either party against the other party, including claims under subrogation agreements with the party's insurance carrier, to recover damages to property or injury to persons caused by a party's negligence. 15. This contract shall be effective beginning July 1, 1987, through June 30, 1988. This contract shall be renewable, subject to negotiation, provided that the party seeking to renew the contract provide the other party with thirty (30) days written notice. 2 — CITY OF TIGARD AND TIGARD SCHOOL DISTRICT SCHOOL RESOURCE OFFICER CONTRACT 16. Tigard and the School District agree that either party may terminate this contract by giving thirty (30) days written notice. IN WITNESS WHEREOF, the parties have caused this contract to be executed by the duly authorized officers on the dates hereinafter written. VL CITY OF TIGARD TIGARD SCHOOL DISTRICT Tom Brian, Mayor Russell A. Joki, Superintendent City of Tigard Tigard School District Date: 1/ o t t) Date: Attest: . ,L.sree+i-Wr WHEATLyEYecq�der I.ATHERINE UEPU Y Date: I I hlO/c�1 Approved as to form: Approved as to form: City Attorney Attorney, Tigard School District sb/0084C APPENDIX 1 Exhibit "A" SRO PROGRAM COST SKEET Salary, Benefits, and Vehicle for High School SRO Salary & Benefits at: $43,148 at 50% = $21,574 r Salary, Benefits, and Vehicle for Junior High School SRO Salary & Benefits at: $43,148 at 50% = $21,574 Total Cost to City of Tigard = $86,296 Total Reimbursement Costs to City of Tigard from School District = $43,148 sb/0084C }4 i e t t i 6 Z i "r i i i I f MEMORANDUM CITY OF TIGARD, OREGON �Y TO: Dr. Joki October 22, 1987 FROM: Chief of Police SUBJECT: Salary Cost Per officer: Peterson and Boothby SALARY: $30,944 BENEFITS: 12,204 TOTAL $43,148 Unemployment: $ 189 Worker's Compensation: 1,807 Social Security: 2,256 Retirement: 4,444 Life Insurance: 95 Salary Continuation: 461 Medical/Dental: 2.952 sb/0084C l MINIME CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 16,_1987 DATE SUBMITTED: November 2, 1987 ISSUE/AGENDA TI'l-LE:­--ETP. Status PREVIOUS ACTION: Report — October, 1987 ............ PREPARED BY: Randall R. Wooley DEPT HEAD CITY ADMIN OK REQUESTED BY: ------------------- WkOLICY ISSUE A report on the status of the various projects in the CIP and LID programs. INFORMATioN SUMMARY Attached is the monthly repor-L. on CIP pr-0ject.., as of October 31, 1987. ALTERNAIIVES CONSIDERED 1. Receive information roport; no formal action required. FISCAL IMPACT SUGGESTED ACTION Receive reports; no action required. is/2503P/0031P ST-20 - Genesis No. 3 Subdivision Improvements Contractor- expects to complete workduringthe first week of November. ST-21 - Greenbur•ca/Tiedeman Turn Lane Preliminary design is completed and being coordinated with ODOT signal design. We are working with the adjoining property owner to acquire some additional r.i.,iht-of--way required. ST-22 - Triangle Access Study This work will be done in conjunction with ODOT's study of Highway 217 interchanges. The ODOT study is just beginning. S-r-23 - 72nd/Pacific Highway Intersection We have begun preliminary engineering work for- this project. ST-24 - Durham/Hall Turn Lane Preliminary design completed . We are working with adjoining property owner on a small amount of right--of--way required. S-r--25 - Greenbu_rg/Ash-Creek_Bridge In November we will be reviewing consultant proposals and preparing a consultant contract for Council review. ST--26 - Greenburc3/(._enter Strool, Meld sur-vey work hat, be(in completed and we arcs bv�jinninq preliminary engineering. ia/2503P/0031P l SS-1 — Sewer Master Plan The study is in the data—gathering stage and we are defining where consultant assistance will be needed. SS-4 — O.E.A. Trunk_Access Paths Construction completed. x- SS--10 — Industrial Area Sewer RR Crossincl Scheduled for spring of 1988. SS-11 — Garrett/99W Cap�city IAr•ovement;s Scheduled for Spring of 1988. SS-12 — Gentle Woods Manhole Protection_ We received the Corps of Engineers permit for this work in late September. The permit. prohibits work during the fall and winter months . So, construction is re--scheduled to next summer. SS--14 — Leron Heights Modifications _�" Wt* expect first; phrxs�� work 1.o bo completed in November. -fhe r•em,aining work is pendinq while wo negotiate easoments. ia/2503P/0031P �1 SD-1 — Gaarde Street and Canterbury Area Drainage Improvements Construction is completed except for cleanup. e" SD-3 - 100th/Sattler/Murdock Improvements Engineering is scheduled for late 1987. SD-4 — Summerlake/Anton Park Drainage Construction completed. SD-5 — 1044th/Hillview Improvements_ Scheduled for 1988. SD-6 — Cascade Avenue Improvements Scheduled for 1988. is/2503P/003].P r i, C1P/I.ID PROJECT STATUS As Of October 31, 1987 PROJECT PROJECT STATUS ESTIMATED COMMENTS COMPLETION DATE C �. O+ 0 d •.1 C t+ N 1A U .1 ..E•i L --� r- JJ 'b L a w w 00 c 6 GO.. V ST-1 Fairview Resurface Completed ST-2 SW 68th Parkway Resurf. Completed ST-3 No. Dakota Resurface Completed ST-4 104th Ave. Reconstr. Completed CT-5 Commercial St. Connect. --- Project Postponed 1'-6 Tiedeman Ave. Realign. 8/30/88 ST-7 No. Dakota Realign. Completed ST-8 79th/Bonita Realign. Completed ST-9 Main St. Improve. Study Completed Prelim. Engrg. Only — ST-10 Hunziker Realign. Study Completed Prelim. Engrg. Only ST-11 Greenburg/Tiedeman Sign 35/31/88 ST-12 Scholls Fry/No Dak Sign Completed ST-13 Burnham/Hall Signal 1990 - X. ST-14 Hall/McDonald Signal 12/31/88 — ST-15 Hall LID #85-1 X. X, Completed SW 68th Pkwy #35ST-16 .`'. «- . . ..�.. Completed E - -- - -- - - - --. . Y ST-17 Dartmouth LID #40 _ 1988 4 ST-18 99W/Canterbury Improve. , 1990 - 6 -19 135th Ave. LID 1988 ------ - -- -- - ....7-.. -- -- --- - __.ST=20___..GQnesis...11n__3-- ---- --- �. -• - r_..... .:•.:::.�. G: ; ;: , ST-21 Greenburg/Tiedeman Lane F:::::::.:,: 1988 M14i �• �• � • y:ti� Iym is 1'•; �'�; 7 i} iii„ �• �! .�::�1:t�, r°fr i µ `�, ..,rel l.a 1 � e .:y UI: i �...`•a.t ! t.-�f ��^��t CIP/LID PROJECT STATUS As Of October 31, 1987 PROJECT PROJECT STATUS ESTIMATED COMMENTS COMPLETION DATE �. tT r- 0 RS .i V C N Ul U E a) c .pro o —4 C L W JJ r•1 •r•i N •.� � V1 41 O+ C N L C a w w V w u SS-1 - Sewer Master Plan 1/31/88 SS-2 - Pinebrook Trunk Repairs Completed SS-3 - SW 69th Sewer Extension Completed SS-4 - OEA Trunk Access Paths is:::is i:i Completed SS-5 - Watkins Ave. Sewer Repa• Completed 1-6 - 100th/Inez Sewer IIID --- LID Defeated X. SS-7 - 74th/Cherry Sewer LID - I LID Defeated :.: SS-8 - Elmhurst Sewer Extensio :c C m ed X. SS-9 - 89th P1. Sewer Repair Completed SS-10- Industrial Area RR Xing Spring, 198 SS-11- .Garrett/99W Improvement 1988 .......... .: SS-12- Gentle Woods Manhole : :.;;;;.:;;;;; o B - ..—- - --------—- ---- 8$=13 Pinebrook/Hall RepairsCgmpl ted SS-14- Leron Heights Modificat 'fi$ : :;: F e I CIP/LID PROJECT STATUS As Of October 31, 1987 PROJECT STATUS ESTIMATED COMMENTS PROJECT COMPLETION DATE r- >1 rn o ro •.� w a� C U N U) U r-1 -4 rp •.i Q/ y a W U SD-1 - Gaarde Canterbur Drainh . : Completed SD-2 - Gentle Woods Channel Ii --- Project Deleted SD-3 - 100th/Sattler/Murdock 1988 SD-4 - Summer Lake Anton Park : >�: : :K* :':t::::::: completed SD-5 -104th/Hillview Impr. 1988 .iD-6 -Cascade Ave. Impr. 1988 i J Tigard Quarterly July — September, 1987 er CITY OF TIGARD 13125 SW Hall Boulevard PO Box 23397 Tigard, Oregon 97223 (503) 639-4171 Topics of interest from the City of Tigard Community Development Department Neter Projects i n the Planning Stages Commercial and Industrial Product/Service Size (SF) Pactrust Day care center; office 11,250 15826 SW Upper Boones & industrial space Pactrust Office building 22,112 1601 SW 72nd Target Stores Multi—tenant retail 157,330 9009 SW Hall Blvd. center Texaco Refining & Marketing Fuel & convenience 1.990 11290 SW Bull Mtn. Rd. sales Tigard Water District Admin. & maint. bldg. 17,840 8777 SW Burnham Multi—Family No. Units Spectrum Properties 40 SW North Dakota and 106th Walter West Construction 166 SW 135th Subdivisions No. Lots Lot Size (None submitted this period) Building Permits Issued Commercial: New and Major Additions (Estimated Value $25,000 or more) Firm Proposed Use Size (SF) Value Coast Sweeping Warehouse 4,640 $ 78,000 10505 SW Tigard St. Emerald Computers Office & 8,970 70,050 7324 SW Durham Rd. Warehouse General American Theaters Cinemas 374,190 400,000 11626 SW Pacific Hwy. Herman's Sporting Goods Retail Store 10,392 76,800 10108 SW Wash. Sq. Rd. (tenant mod.) Meier & Frank Retail Store 3,307 50,000 9300 SW Wash. Sq. Rd. (tenant mod.) Metzger School Covered Play 3,840 25,000 10255 SW 90th St. Area Mull Brothers Warehouse 3,040 50,000 9650 SW Tigard St. Pactrust Flex-space 42,700 75,000 16101 SW 72nd, Bldg. A Stereo Superstore Retail Store 15,699 408,000 10200 SW Wash. Sq. Rod. (tenant mod.) Target Stores Retail Store 50,000 106,000 9009 SW Hall Blvd. (foundation) Trammell Crow Office Bldg. 4,825 63,799 10220 SW Greenburg (tenant mod.) Trammell Crow Office Bldg. 75,000 116,709 10260 SW Greenburg (foundation) Trammell Crow Office Bldg. 2,604 34,503 10200 SW Greenburg (tenant mod.) Tri-Met Transit Station 4,800 450,000 8960 SW Commercial Westwood Corp. Shopping Center 711,010 1,229,035 } 16200 SW Pacific Hwy. Retail Store 2,258 70,000 Zell i 9595 SW Wash. Sq. Rd. (tenant. mod.) # Residential C1987 1986 Single—Family Third Quarter Third Quarter Number of Units 112 135 High Unit Value 219,109 300,000 Low Unit Value 53,000 43,000 Largest Unit Size (SF) 4,795 6,280 i Smallest Unit Size (SF) 11080 1,232 Multi—Family Number of Units 0 20 Total Value O 986,000 Largest Unit Size (SF) 0 11090 Smallest Unit Size (SF) O 1,056 i i r New Business i Taxes Total new businesses registered this quarter: 22 Total business taxes active to date: 1,150 Z / f Name Address Product/Service Employees i Ann's Yarn Gallery 12436 SW Main St. Retail yarn shop — i Doug's VW Service 13080 SW Pacific Hwy. Auto service — Drywall Systems Inc. 16285 SW 85th 0106 Drywall contractor 8 } From There to Here 11634 SW Pacific Hwy., N2 Women's clothing sales 1 4 Front Wheel Drive NW 12533 SW Main Auto service 4 4 H.S. Video & Audio 16300 SW Cooper Creek Dr. Video & audio service 3 Jan Hankerson MS LCCA 13206 SW Pacific Hwy. Audiology — Lee and Associates 7440 SW Hunziker Rd Alcohol/Drug Couns. 2 y Metamorphosis Growth 9370 SW Greenburg Rd., Growth & healing work — & Healing Suite F 3 Micro Devise Inc., 15975 SW 72nd Ave. Repographics 3 GSA Ford Graphics i Modern Staple Inc. 16285 SW 85th Dist of staples, nails 2 and tools Name Address Product/Service Employees Nature's Way Landscaping 83755 SW Colony Creek Ct. Landscaping — Nexxus of North Oregon 10150 SW Nimbus Ave. , Hair products 2 • Suite E-5 Paradise SPA's 12266 SW Scholls Ferry Rd. Portable spa sales — Professional Sales 8770 SW Scoffins Rd. Specialty advertising 1 Incentives Spanky's Burker Express 11680 SW Pacific Hwy. Restaurant — State Financial Services 10200 SW Nimbus Mortgage lender 4 Steve Davis Mobile 8430 SW Hunziker Mobil auto service — Auto Service The Summit Restaurant 12180 SW Scholls Ferry Rd. Family restaurant — Tigard Learning Tree 13855 SW Pacific Hwy. Day care — Day School Tigard Main Street 12155 SW Main St. Dry cleaners 2 Cleaners Western Planning & 7000 SW Hampton St. Life insurance 1 Pensions Inc. Fits and Pietas LOCAL BUSINESS PROFILE One of the newest businesses to locate . in Tigard is MS Computer Systems, a Corvallis micro computer retailer. The company will occupy a 13,000 square foot building located at :;W 66th and Franklin. The facility is scheduled to open November 1st and will 'include a showroom, service center, and warehouse. According to Bill Kittredge, Senior Account Representative, MS specializes in four areas: computer aided design, desk top publishing, Novell networking systems, and business applications. Ar Since establishment in 1982, the firm reportedly has grown an average of 25 percent each year. Total current employment is 53. The company services customers throughout Oregon. The two largest are the Bonneville Power Administration and the State of Oregon Justice Department. A purchase agreement with the latter involves computerizing the entire state judicial system. The company recently acquired the right to market IBM, Apple and Compaq equipment. Added to its existing systems, this gives the company a product line that few can match in terms of quality and diversity. NEW DEPARTMENT STAFF The CD Department's newest staff member is Jerry Offer. Mr. Offer, joined the current Planning Division last month as an Assistant Planner. He is a former Oregon Department of Land Conservation and Development Review Coordinator. A University of Wisconsin graduate in geography, he also holds an associates degree in Water Quality Technology and has worked as a wastewater treatment plant operator. In his spare time, Jerry is a professional baseball enthusiast (Detroit, Milwaukie) and an ardent canoeist. COMPREHENSIVE PLAN CHANGE DEADLINE The deadline for submitting a spring Comprehensive Plan Amendment application is February 20. Please call Current Planning, 639-4171, for information on application requirements. COUNTER SERVICE Community Development Staff are interested in serving you in the best way possible. We know that your time is valuable. So, when you need to see a specific staff person, we recommend that you try to save time by calling ahead for an appointment. HOLIDAY SCHEDULE Along with other City services, Community Development will be closed on the following holidays: November 11 Veteran's Day November 26-27 Thanksgiving December 25 Christmas January 1 New Year's Day January 18 Martin Luther King Day UPCOMING ISSUE Among other topics, the winter issue of Community Development Quarterly will feature a detailed flow chart showing the development review process step by step. Randy Clarno, recently appointed to fill the newly created position of Development Services Manager, will be profiled. SELECTED MAPS AVAILABLE Scale Sheet Size Date Price (inches (inches) (each feet) sheet) Assessions "Tax" Maps Various 18 x 24 Various $2.00 Subdivision Plat Maps Various 18 x 24 Various 1.00 Orthophotographs (94 sheets) 1=100 32 x 36 Various 5.00 Topography (94 sheets) 1=100 32 x 36 Various 5.00 Address and City Limits (17 sheets) 1=200 30 x 42 10/87 2.00 Sanitary Sewer, Mainline System 1=400 36 x 48 5/87 2.50 City Limits 1=800 36 x 40 10/87 2.50 Land Use 1=800 36 x 40 5/87 2.50 Zoning Districts 1=800 36 x 40 5/87 2.50 Street Index 1=1600 24 x 36 5/87 1.50 These maps are available from the Engineering Division. To order, contact Laura Freeman, 639-4171, extension 358. Office hours are 9:00 AM to 5:00 PM. PERMIT PROCESSING STAFF Zoning, Comprehensive Plan Designations, Signs Keith Liden, Senior Planner, extension 316 Deborah Stuart, Assistant Planner, extension 349 Jerry Offer, Assistant Planner, extension 315 Transportation Randy Wooley, City Engineer, extension 321 Engineering, Public Improvement Requirements Randy Clarno, Development Services Manager, extension 311 John Hagman, Engineering Technician III, extension 314 Building Permits, Tenant Modifications, Inspections Brad Roast, Building Official, extension 319 Codes Enforcement Ron Hansen, Code Enforcement Assistant, extension 360 Capital Improvement Program Engineering design is under way for a number of projects to upgrade Tigard's street and utility systems. Improvements are needed to replace older facilities and to expand existing facilities to accommodate increased demands resulting from continuing residential and commercial development-. Street projects scheduled for 1988 construction include: — Installation of traffic signals at the Greenburg Rd./Tiedeman Avenue intersection and at the Hall Blvd./McDonald Street intersection; — Widening and reconstruction of SW 135th Avenue south of Scholls Ferry Road; — Intersection revisions and installation of traffic signals at the Scholls Ferry Rd./old Scholls Ferry Rd. intersection. — Construction of a right—turn lane on Durham Rd. at Hall Blvd. to relieve peak—hour delays for westbound traffic. — Shoulder bikeway improvements on Hall Blvd. between McDonald St. and Durham Rd. — Intersection improvements on Greenburg Rd. at Center Street. — Construction of a new roadway (Dartmouth Street) through the Tigard Triangle from the Haines St. interchange on I-5 to Pacific Highway (subject to approval at a hearing this winter). Planning is beginning for widening of the Ash Creek bridge on Greenburg Road and for reconstruction of the 72nd Avenue approach to Pacific Highway. The construction schedule for these projects will depend on availability of funding. A number of small projects are scheduled to increase the capacity of existing sanitary sewer and storm drainage lines throughout the City. 't Tigard Quarterly Report is published by the Tigard Community Development Department in January, April, July, and August. It is intended to provide information on business and development activity occurring within the corporate limits of the City. You may have your name placed on the mailing list by calling Duane Roberts in the Planning Projects Division, 539-4171. r` Comments and inquiries are welcome. } u sb/3505P x CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 16, 1987 DATE SUBMITTED: November 6, 1987 ISSUE/AGENDA TITLE: Municipal Court PREVIOUS ACTION: — Study PREPARED BY: 3i11 Monley DEPT HEAD OK.. - CITY ADMIN 0 _ REQUESTED BY: Jill Monley _ —� _.. POLICY ISSUE Should the City of Tigard maintain Municipal Court at its current level or modify court functions in order- to better serve our citizens yet remain cost effective. INFORMATION SUMMARY Since our discussion in the work study session on October 19, 1987 we have: — held a similar meeting with Councilors Edwards and Schwartz in order to review the five options, discuss alternatives and issues, and share the discussion content from the October 19, 1987 study session; — been in contract with Washington County staff regarding the County court study report; a summary of issues of concern to the City is attached. We have also sent them (.(,pies of the discussion packet of October 19, 1987 and plan to meat with appropriate County staff before the November 16, 1987 study session; — begun the process of expanding alternatives as discussed on October 19, 1987 in order to accommodate evening court. These will be handed out and discussed at the November 16, 1987 study ^ession; and — begun the process of collecting information requested on court services, indirect costs, and implementation timelines. These too will be handed out on November 16, 1987 for discussion. ALTERNATIVES CONSIDERED FISCAL IMPACT Unknown until further direction is received from Council. SUGGESTED ACTION Receive and review this information in preparation for discussion on November 16, 1987. Please bring the October 16 alternatives packet with you. Csb/1723D MEMORANDUM CITY OF TIGARD, OREGON r TO: Jill Monley, CS Director November 5, 1987 FROM: Loreen Wilson, City Recor•der� SUBJECT: Washington County Court Study Synopsis Based on communication with the County, I understand their• preliminary study of the feasibility of a satellite court for East Washington County will be presented soon to the Board of Commissioners. This report is proposed to be a broad overview and does riot address economic impacts at this time. Following is my understanding of the content of that report. o SATELLITE EAST COUNTY DISIRIGI COURT o there seems to be a lack of data supporting establishment of an East County District Court since some cities have indicated they would continue to hear their caseload through Municipal Court; o the request was by East County Cities; o there are alternatives to try in the existing County court system to respond to the cities concerns (i .e. better scheduling for• officer appearance in Hillsboro); o transportation improvements in the arezx should make Hillsboro more readily accessible to the East County cities; o to maintain consistency and -adequate communication between Hillsboro and satellite courts is difficult; o administration of a court system between Hillsboro and East Washington County would be more difficult (i .e. judge scheduling, docketing, DA staff split) . o COURT CHARGEBACK OPTIONS o not addressed at this time. o FUTURE OF JUSTICE COURT o not addressed at this time, however a critical analysis will be recommended. o COORDINATION OF COUNTY AND CITY COURTS o increased City and County communication► will be recommended. lw/1716D 1 MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor arid City Council November 16, 1987 FROM: Jill Monley and the Court Study CommittetC)� SUBJECT: Major- Court Study Included in this packet are: 1 . A summary page comparing expenditures, revenues, caseloads and service ramifications of all the option-, discussed in our- 10-19 -87 work study session in adch.tion to the il;odif.icat ions to those options as you requk?sted, In re--doing these figures, a few changes were made: (a) judryk:s r•omunerat iLin is shown as a contractual expense raLher• than a salary expense; (b) recognizing that our, court appointed attorney Fees are low, we've incroased those to roflecL the current market; and (c) because the coLV-i. costs have increased (mostly court appointed attorneys mentioned to (b) above) we've increased Lhk' court Lost amount charged back to defendants (from $5 to $10 per c,- ;e on t.r•,iff.ic and violations and from $5 to $20 on misdemeanors) . This change is in keepiny with Ordinance NO. 82 -72 addr•ess.iny fees and charges which states that 1-igar•d has a policy of r•ocouping costs; 2 . The summary page also shows a service delivery imALr•ix ic•iont.ifying our service publics And r•ecogni/ing the 1t�ve1 of service Lhose public' s rocoive .in the different. options; 3 . Implementation timelines on what appear to us to bo Lhe two mo•,L feasible options: 2-1 and 44; h. Revised opLions 1 through a (basic:i on tho changes included ir; 1 (a), (b) arid (c) above), expanded option 21- arid A+ to accommodate evening court, and a new Option 6 which is option 2 with major traffic added. A quest:ion was raiskad regarding the indirect- cost rate of 201. In answer, that amount is intended only to recognize the indirect expenses of room space, other staff support, managerial time spent, related machine use, utilities, phones, etc.. which aro required arid supplied by the city outside of the direct: expenses represented in the budgets of the different options presented here. We are making no attempt at this time to recoup those indirect costs only to recognize them as the different options are considered. This rate could be 17% or 22%. We have not scientifically determined it to be 20%, however, we believe 20% to be a reasonable figure for demonstration purposes. Another question raised was regarding the meaning of judicial philosophy. A Court's judicial philosophy reflects how it believes the community interest is s best served. Implementing this philosophy will be influenced by the extent to which the Judge is acquainted with local problems. For example, the Judge who i is familiar with a particularly dangerous intersection may treat a traffic citation from that location differently than a ,Judge who has no specific knowledge or local experience. iw/1259D/04D i 1 0 a 3 r C m��� ;d C-4 L a. L C) C 0 0 0 E r$ C E C C p E o vel .i co c cj C) 0 --j :53 0 o r c I J0, N C � m Z m a+ C14 U m c, C) O O O OLn r♦ m m rI O O O 0 7 7 7 7 0 2 ! l ¢ ia? � •-1 co C Ll,. LL LL. Li LL. L_ LL. Z a v .-+ C 1 C C C C C CJ \ Q� I 3 U u v u u u t � C .H .H ..•1 .r ..+ N C 1 4. 4- l;. C► 1 _ ++ 4:1 + O I r\ �I 1 0 0 m C a.., m e ,a O w e 1 at O ,y C In to (n cn Lr z LL. (n L a r1 ,j 4j 41 E > rt C C F- N m C `roll O ti ..`Ii .VV N 0 Y CV M vl C L ,DO ,oO me ., .., z £ a ¢ � M c olrn �sa, C: c ., t O .. .r .., 0 0 M o -o w H co 0 cn 0 Li 0 L� z c aro O a u- a O L oo °J x O oN E r F- m... ., 1-11 aCi l o xv nm ( I CC L c Ln .Q,' c Z Z E E ., C E C > c t SZ- £ £ J J LL z J z L n. } E { OO ^' u r a c O C Ir "D Z1 10 2 C N Y F4 0 i 0 J Z to N t CL E .E C c _.�^ SCI S O O �- 4 •.� ••� O •r 7 0 0 0 -W 0- -i J LL z 0 £ x L V 41 J O CL L H C141 .� 0 ( 1 O O "O y C7 CJ ' H L L N O O C, m c L .. . :DC N C .E•1 .- 0 .moi 7 0 0 0 N C £ .Cl a O, 000 r 3 ern 1 . l O N v 0 V v CI a u 0 o c c c C C C c o c c: o ,n l l t l o o o o o D o o m ,Pl zzzzzzzz ••� 0 �l 0 3 -p 0 U V > N N 4. CL L 'D N O J..I 4- (:� 0 Cil M YC i J Cl1 C C r6 Z c -.••I L <n as 2 L L Z :3 U .. .ti N u U E7 7 L C 0 c^ t.. ¢ •Lu L L L .I L U ¢ c cC; S c rt; a a a-r o a� 0 0 -0 � L C W £ C. � c+- X h H tss+ I.F.-I �' U £ o C N o CJ C 0 � n -., Z t CJ u.. a O !-! x Cl -. O C E c » £ E £ d x W H O ¢ d L L •r W 7 CD 1J C! J O o oo �c U E -P41 c t ¢ 11 w m -Z_ rC ra O •ti —4 ti d 0 d •� I 0 U. U ((n O f lw/1259D Revised 11/16/87 Page 1 Q � J � i N � ' Q 1 j V ' n j 1 w L'- I i co z m ¢ w co U � • O F- a- LJ cn cn w N = • W E H J O h H � Wco 1� W f� £ \ W E ` co £I L ( Ln H D J U H m V f� 2 co L \ S N \ 4 O) Q T .0 11 £ O I 2 to •V U U co L L 7 •-� •-•� w 2 VO- CL Li. :! T V L3. O. co \ O \ N co Z O O O 4.) - Q+ ¢ Ln co Q O O st d Z Z LU cn U •� U i H L CL O a w w N H G I- w D E C U' C O w w / N O •D O Y H L U r, J O co £ £ d Q H V 0 O h~- v coo v z v CL O lw/1259D Revised 11/16/87 Page 2 w � ' I i i 1 I I OIC r LdON C U 1 w � m n > O ! , z ! f U I U I 4 w ! LU rte•+ c7 ! . W d H OH In I I w ^ f co f L.0 In .• I j m i \ L_ m ILO H 3 \ I O i ^' J U H IX 0. T I L y w = W I ' U O Ln -0 d r6 � � h V M L fE L 7 n- •-� W 3 CJ 2 O 7 n- a T \ T co L mn Z O O O 2 h Lnco 0 a d C.0LU Z n O cn ~ W d L Q- d .+ J ;> H L H .ry a O J� G r C O W U C O W W N L 14O O a Y H Ld U C Fr J .yt Ci 1115 w H 3 S 9 P CL C H Q £ £ F- d .Vi H O U O Z U U CL O 1w/1259D Revised 11/16/87 Page 3 # I co CL {s I < i t I (V L �¢ LU LO + I I co a% Q h I i ( + LJcof + ' i ! 11 i f" L T i a O + w s co cn r+ I i W W CL i H A ?_ O O h F c w i I m r z co LAJ pn I 7 I I JCL L C ..r H H O C L : U C N 4M L ¢_ I ` ! Cco Ln i \ + N N L j Li \ N n L f6 L N V 7 W CJIj '3 \y T CJ L y� CJ T J T L Cco 0 L m Z O O OLi S ` .ON-� h co .moi C Ar S Z cn U U }W- i H CL 0 Q L t" Q 4 .i W W H M L Ln H + O EL Z + I U ui ui ol -0 0 -.z HI 1 1-4 1-- F- 1-4 w -N+ H S o ¢ ¢ H 0191 F- U to O O Z U U a O lx/1259D Revised 11/16/87 Page 4 ( I E N i i i m _ Cf C ci ! i I 10 i a I ( I j 1 m m L i T ( I a o w �n to co + LU H C7 W ! I I Oco h W h ! \ f i H J \ � C L O I c F a kD L q 1 I n � 07 U O £ I m kn \ \ .4 a N L I N 7 w V \ u L LL 9 T U .-i ci L L -C co .4J T \ T co Z O O O al C u7 m O •.+ \ � C C = •-� . Cf) to W 3 LU LL m o vU- a U- -+ w w H 3 L H + fl + ¢ s L 4r 0 •c z + 1 00.7 w W w L � FA H H H a to a C C7 F~- U U~3 O O 2 U U 4. O 1w/1259D Revised 11/16/87 Page 5 KUM REW OPTION 1 NO MUNICIPAL COURT (No cases .in Municipal Court) PROPOSED CURRENT BASE.L..INE EXPENDITURES: STAFF 'x. (--0-- FTE) _.0._. 2_.5 F E E $ 52,200 (-0- Judges) -0- 1J +- I'F 23,500 (Parking paymeriLs through Finance) CITY ATTORNEY -0- 18,000 OI HER DIRECT F.XPE:NDI:-E URE- --0- 17,650 POLICE OVERTIME_ - 25000 xx _ 18_000 xx IOI AE EXPENDITURES :::.T„..`z..,. C?St $1,29-3!_C;. REVrNUFS: MISDEMEANORS $ _0. $ 9,460 MAJOR TRAMFEC 7,500 7,500 MINOR TRAFFIC 43,200 148,800 4,550 4,550 PARKING -_- .._-- TOTAL.. REVENUE NET: $ 30,250 xxx $ 40,950 xxx NF:'E DIE"FE.RENCE : ($10, 700)S - including benefits xx - for all courts xxx - less Washington County charge backs?? #1#######################HHU"l#lt##tt####y#######11###il#####1l#####################1/ CASELOAD: MISDEMEANOR District Court 1,650 MAJOR TRAFFIC District Court 100 MINOR TRAFFIC: Justice Court 4,800 PARKING Decriminalized 400 CIVIC CENTER ROOM NEEDS PER MONTH: -0- l lw/1259D Revised 11/16/87 PAGE 6 OPTION 1 CONSIDERATIONS �,. 1 . FTE Less FTE on Tigard Payroll 2. CITY ATTORNEY Less Muni Court charges 3 . POLICE OVERTIMEschcdulin Increases -• proximity of City Hall/inability to coordinate g 4. COLLECTIONS CON TROL Completely lost. Reduction in revenues: Fina schedule lower• Collection efforts lkiss intense Receive 50%-traffic Fines & 0%-mild. finds 5. COUNTY SERVICE CHARGE BACKS The County i:i discussing the option of charging cities fur, Community Correction services ,and jail usage In conjunction with misdemeanant and major traffic cask .. Theso charcJ07i m,1y bo on such 3er•vlck,s pre-sentenanck? investlgiatlons, formal probation, Jail ser-vlc", etc. . The charges may be assessed on: 1 . only those cases sent by Murnic.iPal Courts; or 2. any ca 1,e cited in a local jurisdiction, whether sentenced through Municipal, Justice or District Court. t These charges would have a major• impact on the City . With this option the City would have no control over the use of the services- 6. SERVICF TO CI.TI.ZE.NS Inconvenient, greater distance to travol, less understanding of local. issues/situations 7. IMAGE Confused co;nmitment to annexed areas/service to citizens 8. CIVIC CENTER SPACE IMPACTS Free up space (offices & meeting room use) and relieves parking impact 9. ADJUDICATIONS Fewer. DA may dismiss prior to charge filed in Court 10. JUDICIAL PHILOSOPHY Less control over implementing 11. OTHER PD vehicle costs up Less disposition consistency (various attorneys & judges handle cases) lw/1259D Revised 11/16/87 PAGE 7 OPTI0N 2 REDUCED SERVICE (Minor traffic & parking cases) PROPOSED CURRENT BASELINE EXPENDITURES: STAFF (1.5 FTE) $ 35, 150 'x2.5 FTE. $ 52,200 x 1J + PT 23,500 x CITY ATTORNEY 9,000 18,000 OTHER DIRECT EXPENDITURES 14,355 xx 17,650 POLICE OVERTIME 'qI ,UU rXX _ 18,000 xxx TOTAL E XPEND110RE:; REVENUES: MISDEMEANORS $ ..0 $ 9,450 MAJOR TRAFFIC 7,500 7,500 MINOR TRAFFIC 170,880 148,800 PARKING 4,550 !_ 4{550 TOTAL REVENUE XXXX $1_79-3.520. xxxx NET: $104,425 XXXxx $ 40,950 XXXXX NET' DIFFERENCE.: $63,475 — including benefits *X — Judge's pay in contractual services & court appointed attorney fees up X.X — for all courts x•xxx — indigent defense cost recovery increased *X.K* — less Washington County charge backs?? CASELOAD: MISDEMEANOR, District Court 1,650 MAJOR TRAFFIC District Court 100 MINOR TRAFFIC Municipal Court 4,800 PARKING Municipal Court 400 CIVIC CENTER ROOM NEEDS PER MONTH: 32 Town Hall & Town Hall Conference Room — 16 hours each (see room use schedule — page 24) lw/1259D Revised 11/16/87 PAGE 8 OPTION 2 CONSIDFRATIONS 1. FTE Reduced FTE (By 1 .0) - would leave: .5 Records/Court Manager 1 .0 OA .II 2. CITY ATTORNEY Reduced City Attorney (50%) . 3. POLICE OVERTIME Slight increase (11%) 4. COLLECTIONS CONTROL Retain control over minor traffic & parking collections Reduction in revenues: CollecLions efforts less intense Receive 50%•-traffic fines & 0% mild, fines 5. COUNTY SERVICE CHARGE BACKS The County is discussing the option of charging cities for Community Correction services and jail usage In conjunction with MiSdelltit?ani+rlt and m+)Or' traf f l(' Cd`.510s . Thc`se chartles Ilk:+y be on 5Ul]h 5er'V 1Cer as , pre--sentenance lnvestlgations, formal (Jr'O�J,atlOrl, jail $(?r'V1.(:l_`S, (?LC.• The charges may be assessed on: 1 . only those cases sent by Municipal Courts; or whet:hcr senLenced 2. any case cited in a local jurisdiction, through Municipal, Justice or District Court. These charges would have a nl,+jor impact on the City . With this option the City would have no control over the use of the services. 6. SERVICE TO CITI"I_E.NG Maintaining local ser on minor traffic/parking only. Misd/Maj . Traffic — inconvenient — greater distance to County 7. IMAGE Confused commitment to annexed areas/service to citizens 8. CIVIC CENTER SPACE IMPACTS Reduced meeting room use with minimum reduction in parking 9. ADJUDICATIONS Fewer. DA may dismiss prior to charge filed in Court 10. JUDICIAL PHILOSOPHY Less control over implementing 11. OTHER PD vehicle costs up Less disposition consistency (various attorneys & judges handle cases) Have existing system to manage caseload Cleaner for police officers than Option 3 re: jurisdiction of case lw/1259D Revised 11/16/87 PAGE 9 OPTION 2 + REDUCED SERVICE WITH NIGHT COURT (Minor traffic & parking cases) CURRENT E3ASE_ •INE PRO_POSE�� EXPENDITURE=S: 2.5 FfE $ 52,200 .x $ 44,205 1J �. PT 23 ,500 x STAFF (2 FTE) 18,000 9,000 CITY ATTORNEY 17,650 14,355 xx OTHER DIRECT EXPENDITURES --18,00o xxx 20,..000 )(Ax POLICE OVERTIME 129.,_�-czQ, TOTAL. EXPE.NDII"URES REV[NUES_ $ 9,450 7,500 MISDEMEANORS 7,500 148,800 MAJOR TRAFFIC 170,880 41.550 MINOR TRAFFIC Y A50 PARKING 23- � L - O.Q xxxx xxxx TOTAL.. REVENUE $ 40,950 xxxxx $ 95,370 xxxxx NET: �� $5A,A20 NET DIFFERENCE: x including benefits tinted attorney fees up - xx in contractual services & court - judge's pay appy xx - for all courts increased x-x-xx - indigent defense cost recovery increased x*xa* _ less Washington County , 001111111►##11######f1111#ftt#f111111tf#tff#tt#tt###f11#f#f111t11fIf#ftft#f#11ft#tt11lftt##tftf#t#f ftff#f########ftf##ff#fi### ########## CASELOAD: 1,650 District Court 100 MISDEMEANOR District Court 4,800 MAJOR TRAFFIC Municipal Court 400 MINOR TRAFFIC Municipal Court PARKING 32 NEEDS PER MONTH: IVIC CCENTER ROOM - 16 hours each Town Hall & Town Hall Confearen a Room 24) (see room use schedule - p g #########################11##############0##0#########0##0 PAGE 10 Revised 11/16/87 lw/1259D OPTION 2 + CONSIDERATIONS 1 . FYE — would leave: .5 Records/Court Manager• Reduced FTE (By ) 5 1 .0 OA II ci OA I 2. CITY ATTORNEY Reduced City Attorney (50%) . 3, POLICE OVERTIME Slight increase (11%) 4, COLLECTIONS CONTROL ,arkinc collections Retain control over minor traffic & F Reduction in revenues: Collections efforts less i&tp%smisd, fines Receive 50'X.-•t.r•aff ic. fines 5. COUNTY SERVICE CHARGE Bfi(,KS the County is di5cuSsin9 the c?F'',uce� i,n ctotnjunc`tiont/withf mis(jemeanan t Correction services and jail u 3 and major traffic cases , (hese charyc`s nio, be or, sulff�Vlfc: cs,`.letc��- pre--sentonance invesLigatiuns, formal probation, jail The charges may be assessed on: or 1 , only those cases sent by Municipal Courts; 2, any case cited in a local jurisdiction, whether sentenced through Municipal, Justice or District' Court. i im These charges would have a major Use on se City. With this option the City would have no control over the use of the services. f 6. SERVICE TO C1.117ENS Increasing local service on minor traffic/parking with night court. Misd/Maj , Traffic — inconvenient — greater distance ti? County r J. IMAGE Confused commitment to annexed areas/service to citizens 8, CIVIC CENTER SPACE IMPACTS Reduced meeting room use with minimum reduction in parking 9. ADJUDICATIONS ' Fewer. DA may dismiss prior to charge filed in Court 10. JUDICIAL PHILOSOPHY Less control over implementing T 11. OTHER PD vehicle costs up Less disposition consistency (various attorneys & judges handle cases) Have existing system to manage caseload Cleaner for police officers than Option 3 re: jurisdiction of case F PAGE 11 lw/1259D Revised 11/16/87 t lig Igg, 1 mom Imm OPTION 3 EXISTING ~ (Limited Misdemeanors—other than Washington Square, minor traffic. & parking cases) PROPOSEDCURRENTBASELINL EXPENDITURES: c x' L.5 FTE) $ 57_,200 x 2.5 FIE $ 23,500 x STAFF' (" i 18,000 18,000 CITY ATTORNEY OTHER DIRECT EXPENDITURES 41, 150 1"7,650 xx _18 _000 xxx _ 18,000 xxx POLICE OVERTIME TOTAL_ EXPENDTFURES t REVENU_F.S: 4 $ 9,450 1 $ 7,5UU MISDEMEANORS 7,500 MAJOR TRAFFIC 170,880 148,800 MINOR TRAFF IC4 550 4 550 PARKING ___..__.1_.. `y r, xxxx xxxx TOTAL. REVENUE NET: $ 64,160 xxxxx $ 40,950 xxxxx \$ 23,2100 NET DTFFLRENCE: x — including benefits xx > &— Judge's pay in contractual servicecourt appointed attorney fees UP xxx -• for all courts xxxx indigent defense cost recovery increased xxxxx — 1pss Washington County charge backs?? ###########i####iiiiii#ii##il WHIN##ii##iiia######iiii##ii#if####ii#i####ililti#iitli#/Ni#il#liiNlllll#itltll# CASELOAD: 1,500 MISDEMEANOR District Court 100 MAJOR TRAFFIC District Court 150 MISDEMEANOR Municipal Court q,800 MINOR TRAFFIC Municipal Court 400 PARKING Municipal Court CIVIC CENTER ROOM NEEDS PER MONTH: 107 Town Hall & Town Hall Conference Room _ 499 hours hours each Meeting Room 24) (see room use schedule — page PAGE ##12 lw/12590 Revised 11/16/87 OPTION 3 CONSIDERATIONS 1 . FTE Statvs Quo - .5 Records/Court Manager 1.0 OA TI 1.0 OA I 2. CITY ATTORNEY Status Quo 3 . POLICE OVERTIME Status Qc+a 4. COLLECTIONS CONTROL_ c, parking & limited mild . caseload Retain control over minor- traffi Reduction in revenues: Collections efforts less intense Receive 50'X.. traffic. fines & o% mild. fines 5. COUNTY SERVICE CHARGE RACKS The County is discussing tho option of charg.inq cities for Community Correction sc�rvtces ases t nd jail usage in conjunction with m;.sdomeanant hose ch'Ar-y s 11i"%y bo on such sorvlces as: and major- traffic ca pre-sentenance investigations, formal probe+t:ion, jail service-S, The charges may be assessed on: 1. only those cases sant by Municipal Courts; or- 2. any casct cited in a local jur•isdiclion, wFlpther sentonchd through Municipal, Justice or- District Court. These charges would havp a nt,ijor impact on the City. Option 3 allows limited control. 6. SERVICE TO CITIZENS Status Quo. Washington Square misdemeanor- caseload at Dist:r•ic:t Court 7. IMAGE Confused commitment to Washington Square 8. CIVIC CENTER SPACE IMPACTS Status Quo - parking and meeting room shortages 9. ADJUDICATIONS Status Quo. DA may dismiss prior to charge filed in Court 10. JUDICIAL PHILOSOPHY Less control over implementing 11. OTHER PD vehicle costs $3500 existing Less disposition consistency (various attorneys & judges handle case) Have existing system to manage caseload Confusing to Police Officers re: jurisdiction of case lw/1259D Revised 11/16/87 PAGE 13 OPTION 4 ENHANCED EXISTING (All misdemeanors-including Washington Square, minor traffic & parking cases) PROPOSED CURRENT BASELINE EXPENDITURES: STAFF (4 FTE) $ 86,900 'x2.5 FTE $ 52.,200 x' 1J + PT 23,500 x' CITY ATTORNEY 30,000 18,000 OTHER DIRECT EXPENDITURES 86,000 xx 17,650 16 000 xxx PQt_It:E OVERTIME _ 16,000 xxx 18,000 TOTAL. EXPENDITURES REVENUES: MISDEMEANORS $118,510 $ 9,450 MAJOR TRAFFIC 7,500 7,500 MINOR TRAFFIC: 170,880 148,800 PARKTNG _4,5.5_0 { TOTAI. REVENUExxxx $_��1s2. 4S�. xxxx NET: $ 82,540 xxxxx $ 40,950 xxxxx NEF DIFFERENCE. $41,590 - including benefits xx - Judge' s pay in contractual. services & court appointed attorney fees up xx-x - for- all courts -x-)(-H* - indigent defense cost recovery increased x-x-x-xx- - less Washington County charge backs?? 9#####tt##tt#tl###!tt###tt##tttt##t/tttttlltllll##ttlttt#tt#t#tilt###tttt#t######tt#tNtttt#tett#NNttt#tt##1#tt####tlJttt#ttttt CASELOAD: MISDEMEANOR Municipal Court 1,650 MAJOR TRAFFIC District Court 100 MINOR TRAFFIC Municipal Court 4,800 PARKING Municipal Court 400 CIVIC CENTER ROOM NEEDS PER MONTH: 173 Town Hall & Town Hall Conference Room - 82 hours each Meeting Room - 9 hours (see room use schedule - page 24) Iw/1259D Revised 11/16/87 PAGE 14 OPTION 4 CONSIDERATIONS 1. FTE Increased by 1 .5 ` to include: .5 Records/Court Manager 1 .0 OA III 1 .0 OA II 1.5 OA :I 2. CITY ATTORNEY Increased by 407 3. POLICE OVERTIME Slight decrease 4. COLLECTIONS CONTROL Retain control over minor traffic., parking & all misdemeanant caseload No control over major traffic 5. COUNTY SERVI'CE:: CHARGE:. BACKS The Country is discussing the option of charging cities for Community Correction services grid jail usage in conjunction with misdemeanant and major• traffic cases. Lhese charges may kw on such service:; as: pro--sontorianco investlgatiuns, formal probation, jail svr•vicoa;, cafe. -the charges may be assessed on: 1 . only those cases sent: by Municipal Courts; or 2. any casco cited in a local jurisdiction, whethor• senLonced through Municipal, Justice or District Court. These charges would have a major- :impact on tho City . Option 4 & 5 tgives the City the most control over the use of services . With Municipal Court handling all of thea misdemeanant ciaseload, the Judge can use his discretion in ordering community corrections services. 6. SERVICE:: TO CITIZENS Increased commitment. to citizens. Washington Sduar•c, mi sdonwanor• caseload heard locally 7. IMAGE Consistent with annexation promises 8. CIVIC CENTER SPACE IMPACTS Increased demands. TH & THCR — 82 hrs/mo, each Jury Room — 9 hrs/mo. Some additional parking & office space needed 9. ADJUDICATIONS Increased control. All cases have charge filed in Court 10. JUDICIAL_ PHILOSOPHY More control over implementing 11. OTHER PD vehicle costs reduced More disposition consistency (1 attorney firm handles case) Need to enhance existing system to manage caseload Clear jurisdiction of cases to Police Officers Indigent defense and Interpreter's costs up lw/12590 Revised 11/16/87 PAGE 15 OPTION 4 + ENHANCED EXISTING WITH NIGHT COURT (All misdemeanors—includirig Washington Square, minor- traffic & parking cases) PROPOSED CURRENT BASELINE EXPENDITURES: STAFF (4.5 FTE) $ 94,430 x 2.5 FTE $ 52,200 x 1J + PT 23,500 x' CITY ATTORNEY 30,000 18,000 OTHER DIRECT EXPENDITURES 86,000 xx 17,650 a ` l6 000 xxx POLICE OVERTIME � _ xxx � 18,000 TOTAL. E:XPENDITUREf: REVENUES: MISDEt1E-ANURS $118,510 $ 9,450 MAJOR TRAFFIC 7,500 7,500 MINOR TRAFFIC 170,880 148,800 ' PARK fNG 550 4,550 TOTAL. REVENUE $.3-Q.1 .440 xxxx7a j.Q *xxx I NET: $ 75,0:10 xxx-xx $ 40,950 xxxxx j NET DIFFERENCE: � $34,060 x — including benefits xx — Judge's pay in contractual services & court appointed attorney fees up i xxx - for all courts *xxx — indigent defense cost recovery increased x-xatx-x — less Washington County charge backs?? r i ###########!#####!!####!!l1INNI#If#ll##########lNNI!!Illii!###!►##/!!!#INN!##I!!1#!!#I#II#####Iltl###►##!!!! s 4 CASELOAD: x MISDEMEANOR Municipal Court 1,650 MAJOR TRAFFIC District Court 100 MINOR TRAFFIC Municipal Court 4,800 } PARKING Municipal Court 400 CIVIC CENTER ROOM NEEDS PER MONTH: 173 1 Town Hall & Town Hall Conference Room — 82 hours each Meeting Room — 9 hours (see room use schedule — page 24) lw/1259D Revised 11/16/87 PAGE 16 OPTION 4 + CONSIDERATIONS 1 . FTE Increased by 2 — to include: .5 Records/Court Manager 1 .0 OA DTII 1 .0 OA II 2.0 OA I 2. CITY Al`TORNEY Increased by 40% 3 . POLICE OVERTIME Slight decrease 4. COLLECTIONS CONTROL Retain control over minor- traffic, parking & all misdemeanant caseload No control over major traffic 5. COUNTY SERVICE. CHARGE BACKS The County is discussing the option of charging cities for, Community Cor'r'ection services and jail u`.3agk) in conjunction with misdemeaniarlt and miajor• traffic k' 1`31 :3, these chiar'g6?s iwAy be on sllch services as: pre—sentenance investigations, formal probation, jail services, etc. The charges may be assessed on: 1 . only those cases sent by Municipal Courts; or 2. any case cited in a local juri::diction, whether• sentenced through Municipal, Justine or District Court. These charges would have a major- iulpact on the City. Option 4 & 5 gives the City the most control over t:he use of services. With Municipal Court handling all of thc, misdemeanant caseload, the Judge can use his discretion in ordering community corrections services. 6. SERVICE TO CI'fIZE:NC; Increased commitment to citizens. Washington Square misdemeanor• cascaload heard locally and night- court added. 7. IMAGE Consistent with annexation promises 8. CIVIC CENTER SPACE IMPACTS Increased demands. TH & THCR — 82 hrs/mo. each Jury Room — 9 hrs/mo. Some additional parking & office space needed 9. ADJUDICATIONS Increased control. All cases have charge filed in Court 10. JUDICIAL PHILOSOPHY More control over implementing 11 . OTHER PD vehicle costs reduced More disposition consistency (1 attorney firm handles case) Need to enhance existing system to manage caseload Clear jurisdiction of cases to Police Officers Indigent defense and Interpreter' s costs up PAGE 17 lw/1259D Revised 11/16/87 OPTION 5 FULL SERVICE (All misdemeanors—includirig Washington Square, major & minor traffic, & parking cases) PROPOSED CURRENT BASELINE EXPENDITURES: STAFF (5 FIE) $112,550 x 2.5 F`TE $ 52,200 X 1J + PT 23,500 x' CITY ATTORNEY 35,000 18,000 OTHER DIRECT EXPENDITURES 102,775 xx 17,650 POLICE OVERTIME xxx 181000 xxx TOIAL E::XPENDI.IURES $ZG.ra.... .2 $1.29-3-5Q man REVENUES: MISDEMEANORS $118,580 $ 9,450 MAJOR TRAIT=IC .15,900 7,500 MINOR TRPFFIC 170,880 148,800 PARKING __4,550 _ 4,55O 4 TOTAL REVENUE $,329__9_.1Q. xxxx , _LGy. (2Q. xx-xx NET: $ 44,585 xxxxx $ 40,950 xxxxx NEI DIFFERENCE: ` $3,635/ x — including benefits xx — Judge's pay in contractual services & court appointed attorney fees up xxx — for all courts xxKx — indigent defense cost recovery increased xxxx* — less Washington Count; charge backs?? CASELOAD: MISDEMEANOR Municipal Court 1,650 MAJOR TRAFFIC Municipal Court 100 MINOR TRAFFIC Municipal Court 4,800 PARKING Municipal Court 400 CIVIC CENTER ROOM NEEDS PER MONTH: 220 Town Hall & Town Hall Conference Room — 101 hours each Meeting Room — 18 hours (see room use schedule — page 24) lw/1259D Revised 11/16/87 PAGE 18 OPTIM 5 CONSIDERA;�IONS 1. FTE Increased by 2.5 — to include: 1 .0 Court Manager' 3 .0 OA II 1.0 OA I (This option would require a Records Manager appointment) 2. CITY ATTORNEY Increased by 907- 3, 0%3. POLICE OVERTIME Additional decrease 4. COLLECTIONS CONTROL. Retain maximum control 5. COUNTY SERVICE CHARGE' BACKS the County is discussing the option of charging citios fur Community Correction services and jail usage in conjunction with misdemeanant and major traffic cases. These charges may be on sucfserviVesEscatc. pre-sentenance investigations, formal probation, jail The cFiargos may be asses>sed on: 1. only those casos sant key Municipal Courts; or 2. any case cilod in a local jur•isciiction, fico or District Court. whether sentenced through Municipal, Jc�s tion 4 5 These charges would F`kve a major impact or: the City. Op gives the Ciel ;h" , , t:ontr•ol Over the use of services . With Municipal l:aur•L handling all of the misdemeanant- caseload, the Judge can use his discretion in ordering community corrections services. 6, SERVICE TO CITllFNS Full Service commitment to citizens. 7, IMAGE Full Service image 8. CIVIC CENTER SPACE IMPACTS Increased demands• l„ ti THCR — 101 hrs/mo. each Jury Room — 18 hrs/mo. Increased demand on parking Increased demand on office space 9. ADJUDICATIONS Incr^a^ed control . All cases have charge filed in Court 10. JUDICIAL PHILOSOPHY Most control over implementing 11. OTHER PD vehicle costs reduced More disposition consistency (1 attorn.:y firm handles case) Need to further enhance existing systam to manage caseload Major traffic requires more inten3e trial and staff- time Clear jurisdiction of cases to Police Officers Indigent defense and Interpreter's costs up Jury trial costs and time increased Self—reliant PAGE 19 lw/1259D Revised 11/16/87 i OPTION 6 REDUCED SERVICE WITH MAJOR TRAFFIC (Major & minor traffic & parking cases) PROPOSED CURRENT BASELINE EXPENDITURES: STAFF (3 FTE) $ 68,515 x 2. .5 FTE $ 52,200 x 1J + PT 23,500 x CITY A FTORNE:Y 20,000 18,000 s OTHER DIRECT EXPENDITURES 37,845 xx 17,650 19 000 x x-x --j-8 00 x x x POLICE OVERTIME -- ' TOTAL EXPENDITURES ' ` • 0, Q� 4 REVENUES: MISDEMEANORS 7,500 MAJOR TRAFFIC 15,900 17o,E;E;o 14E3,E�oo MINOR TRAFFIC 4 550 4550 PARKING x x x x ��.,1_52,�.3ST.9 TOTAL REVENUE.. _ xx x x $ 45,970 xxxxx $ 40,950 xxxxx EM NET: N.-` $5,0`2.0 NET DIFFERENCE: X. — including benefits ctual services & court appointed attorney fees up xx — Judge's pay in contra xxx• — for all courts xx-xx — indigent defense cost; recovery increased xx..)(-x E — less Washington County charge backs?? r i CASELOAD: x MISDEMEANOR District Court 1,650 Municipal Court 100 MAJOR TRAFFIC p 4,800 MINOR TRAFFIC Municipal Court PARKING Municipal Court 400 CIVIC CENTER ROOM NEEDS PER MONTH: 126 , Town Hall & Town Hall Conference Room — 54 hours each i Meeting Room — 18 hours (see room use schedule — page 24) ######################################################1N1#########1###### #1##O# lw/1259D Revised 11/16/87 PAGE ' MEN OPTION 6 CONSIDERATIONS I. FTE Increased FTE (By .5) - to include: .5 Records/Court Manager 1.0 OA III 1.0 OA II .5 OA I 2. CITY ATTORNEY I:ncr•eased City Attorney (11%) . 3 . POLICE OVERTIME Slight increase (5%) 4. COLLECTIONS CONTROL Retain control over minor traffic & parking collections while gaining control over major traffic. Reduction in revenues: Receive 0% m.isd. fines 5. COUNTY SERVICE CHARGE BACKS The County is discussing the option of charging cities for Community Correction services and jail usage in conjunction with misdemeanant and major- traffic cases . These charges may be on such services a:,: pre-sentenance investigations, formal probation, jail services, otc. The charges may be assessed on: (1) only those cases sent by Municipal Courts; or (2) any case cited in a local jurisdiction, whether• sentenced through Municipal, Ju-itice or- District Court. These charges wouad have a major impact on the City. With this option the City would have no control over the use of the services on the misdemeanant caseload. 6. SERVICE TO CITIZENS Maintaining local service on major & minor traffic and parking. Misdemeanors -- inconvenient - greater distance to County 7. IMAGE Confused commitment to annexed areas/service to citizens 8. CIVIC CENTER SPACE IMPACTS Increased demands. TH & THCR -- 54 hrs/mo. each Jury Room - 18 hrs/mo. needed Additional parking & office space 9. ADJUDICATIONS Fewer. DA may dismiss prior to charge filed in Court 10. JUDICIAL PHILOSOPHY Limited increase in control over implementing 11. OTHER PD vehicle costs up Less disposition consistency (various attorneys & judges handle cases) Need to enhance existing system to manage caseload Cleaner for police officers than Option 3 re: jurisdiction of case lw/1259D Revised 11/16/87 PAGE 21 MUNICIPAL COURT STUDY - RELATED ISSUES TO CONSIDER o Future of District Court - scope & charge backs o State law changes - future of Municipal Courts o City image/service to citizen o Increased population and demand trends o Implementation/Absorption o Political impacts with any change/modification Civic Center space o Major traffic revenues difficult to know Costs, trials and paperwork for cases extensive i o Justice Court future uncertain o Evening court options o Legislation - update process & jurisdiction selection process o Increased investigation charges o Timing of City Attorney's in process y t o City prosecution options - City Attorney's office, in-house, or E contract with other outside attorney' s firm lw/1259D Revised 11/16/87 PAGE 2T_ Q O N N M M O C Q LO CN .fey �I O ,7 %0 co O C+ m O m az LO %0 -t 1 L� T e , O N C n J m N N Z Z ¢ Q p � m �� v I C C f\ LO m M N O 04 Q �.7 U) O N N H N tYZ �_�.•_._...._.___._ ¢ CL QHO O J O .-� Lr) n N O SI m co w M Cn Lf; t11 N I N lY Q+ N00 N S G w C G. N I Ln O C X � w N ^ m W Ln Z Ftp w O O O NII > �I w NI O+ to f� N I 4 C J N m tt1 C F— O O O O O Ln en O d tt'! N m r,n w w N fY F J � H ^ L H Z O ct. +� O w N wCL ra •'+ W XJ O N C a- w F Z u w X TJ H CL w F I-z O ar x Z U V Z w a w w w H CJ x W 7 rY fY 0 w > / H Z O w O O O y 2 O F F Z v lw/1259D Revised 11/16/87 Page 23 x x ro � a i L X X 7'. x 4t ..y N =tt: CO%01 N N O C :m to i i x •+ I r+ 4= -, -+ a X X X X X x •C .-y m N C " N � • O to I O O .. .-, .••� .. N a � 1-4 L r6 r x x x s N x rM r" 0 C 't ' + I I I � I a oq I ON m V _ ¢ ¢ a W ztt ' O 3 a a x x x x x x : = I 1 I I I I � M C V Z 04 Z O ¢ ¢ ¢ ¢ ¢ I � ¢ .� . C -tc 3 W H - ----- -- ~Ztt E aL x X x a i (f3 O '� .•a Ztt: O O Q I ! I :tt I }� L L W at o+ .-� .-� � -, O E Cl ZI Q :rz r+ .ti ..r m ¢ w ¢ a x C � di a ZI LU 4a b I I � 1 � N :3 �E d W a_� U L U t %O %0 A =t N a 2 C-41 .4 .4 ItM ¢ E E a c .a w i4 O C O. w :tt O G J a O 4t :tt Ab � - IIL O 0- ai T 3t T O"1 O to +-1 cz -C -C -C -C ^ L r ::I- CJ 2 c L U 41 4--) J-) .0 J4jit lj .0 4 W J i W c c c ^ C � 3 C a a .1 Z E O G O At ^ 0 0 0 0 W � �-+ L 4J S� to a ti E E E At �+ = E = E n W O 4- CL-C W \ \ \ \ It L \ \ \\ V-1 O m cc x x x x :t= 7 x x x x (n W V W h 4t d' a N Z -w O O fn 4j 41C tZ T w � T � 2 Z � � 2 Z L (Oj T ro XL 8 a V V U U J J !E 'O a rn � w !6 -;7 a m :1-- O D: -O -o -0 -0 O J J � cm L -0y C L x C C C C ¢ sa ¢ 6 0 7 � C� C Gi ro O y x x o` :3 a s z O m ciz ZS O � W It O •-4-4 £ £ > ¢ ¢ a W �c t Iw/1259D Revised 11/16/87 Page 24 4 L �oI O O LO 40 O1 .-' •-� 11 Q' O Q 1 O t1)I L I O O 2 b 0 O O1 O r OQ 1 1 m p Q p O L 'O 3 O CL U O +1LLnI p . %00 ¢ O I O I :� L) L N U N * _ J L c Q _C U y J Ul) ( Q ¢ co1� � 1 w p 0 O 1 O C Z " •" I O 1 U ' Q Q O 00 V .0 L Vi M K1 O O O O at3tl : I O 1 C) O 1 ' y L n' ' `t 0 a ru u e c U U - — -T' - O O Ln f p Q ti H W ¢ O O I 00 1 U L C 0 .. T �. 0 Q p .� r L ¢ v t U LCL U C C L al Q NI p O y —O � Q O I m rn st p a Z+ C st 1 L C O J U •� C JJ O CL •-"I O L p p C Q r CL Z H L y _ a � }L' a ~ •CA 00 y U C D Q r U � .41 cl z u 2r o LH CL U 41~ 3 Hcy � 'u, L " L z Lt! `OHO QUO � h Z 3 U 3 a1 VAS ¢ H h O Y g O a y, lw/1259D M Revised 11/16/87 _ _._.._.__ . .. Page 25 CITY OFTIGARD ,O RGO N COUNCIL AGENDA SUMMARYTrM ember'DATE �jLjBmrf-FED: Novenit)cr 9_, 1917--.- AGENDA OF: NLovember 16,_�1987 -- PREVIOUS ACTION: ------ - ISSUE/AGENDA 1i�LF-- �-�Lommqnjjj�- .......... Involvement Report__- E-PARED By' jill Monle QUEs-vED BY: City Council DEPT HEAD OK CITY ADMIN OK RE Should we expand? IN FORMATION_aU_M-O�R! ts of Our, City. People Who ch�.)cse. Involvement encompasses al' aspects that they live, work or. (10 Community In r-ti involved merely by LVILI fact LV,ws, they build according to live in Tigard a - bills, they obey our I The tenor of t.hat business here. They r'ecelv#L� and so on. to our standards, t.hey attend our nj(�k,tinqs, I policies and decisions arid aL the City Council level with rionts Of contacts involvement starts gh a complex arrang0l then permeates the 'total Community through both voluntary and irjv(.)1untarY - tion out olements of this complex ar.r(ArIgemont This ropor-t is an attempt L o -.;C c art of our- total ci�)mmunity involvement to describe those e1(%111tN"1ts as ap effort. co"It"unity involvement The following sever, key 0 make up program: 0 Council - Community Relations 0 Customer- Service 0 Boards and Committees Neighborhood Involv(?mont 0 Community meetings and - 0 community Information and Education 0 Volunteers 0 Community Events also th(, seven elements you w so find an explanation of - to tho ('time In addition to thes(� elp,11qnts ro late t i 1110 .i x showing h0w t,w(, included a matrix and a lve month and individuals within those departments departments, jects. The hours per month are shown by line showing key events and work pro Where evannually, then hours are Shown rents ocur- quarterly or' anand in average hours per month in Department. in both brackets, indicating per event, order to maintain continuity . ALTERNATIVES CONSIDERED N/A at this time. FISCAL IMPACT None at this time. SUGGESTED ACTION Receive and review the attached report. It will be discussed in the workshop November 16, 1987. cs/1755D 10 N t� m n < e+ Hn rz3n na cmc to 0 0 Cr 7 < O r m C O•'r•C 3 ¢ •7 N 3 c Y a M a c r a V n r O O n 3 7 c Co 7 O K N n 9 r .p � ... O CD n 7 K I 0 w 0 0 n. N N a a, City O lP V V Administration City Administrator N N Exec Sec lT v' i A ! Others A VD A „ o o G Community U Development Dept Lr ^' Comm Dev Director O N O W O A W N o City Engineer N OA IV A N N oN I W N 1 A A N o P Dev Service Mgr VN N N A Senior Planner W I N N V C A Senior Planner G Public Wks Mgr A W > o Others °' Nco --j o m Community W G W Services Dept cn v+ Comm Sery Dir W O W A N N 0 ! Exec Sec C, N N I I I N I O N Personnel Mgr a V N W o W o m m CR/Sup Sery Mgr Finance Director 01 N Others o � � W W �o N , V' � r Library �n tr 0 o N o, W o o Library Director W Lr u o I N a a W Others 0% N Police Dept W N W rn A a Police Chief o �+ Others v' vt cr cr i i t t Council — Community Relations: The tenor of the City begins at the Ci.ty Council level. Since City Council is elected by and j ` from the community, the City Council itself �►• should be a fairly good reflection of the t feelings, preferences, and differences represented throughout the community. This is where the community's goals are crystallized. This is where the philosophy which guides staff i and volunteer efforts is set, and of course this is where the actual decisions which implement those goals and policies are made. Following are the basic elements which relate to the Council in community relations: o Council Meeting Image — 12 24-h 24 A 12. The way that Council meetings are conducted presents an image to the community of the City. Careful listening, respectful i questioning, and consistent interpretation t and implementation are keys to creating a good positive image. This has become increasingly important over time as cable television has made Council meetings more available to members of the community and K available in such a way that we never know who may be "in attendance" at our business agenda Council meetings. o Visitors Agenda — 4 r This is the time generally planned twice a month for a citizen to take two minutes and address City Council on a specific topic. Frequently these topics tend to be complaints or problems which from a community relation stand point should be viewed as opportunities to have a good interchange and hopefully a positive result. This is a very intimidating experience for the average citizen and generally the issue needs to be quite important before they will take the effort to participate in this visitors agenda. CA CD CS LB PD o Long Range and Annual Goals — 6 4 4 4 4 Tigard citizens have chosen a City Council i to verbalize the goals of the community and to build policies and standards that will assist in reaching those goals. These goals are reviewed and revised -annually. They become the basis for the City's annual budget and through that review and a good community information sharing loop can be a constant reflection of the preferences of citizens of Tigard. o Intergovernmental Relations -- 14 24 12 6 12 } } No City is an island. What happens in Ti(jard affects Cities, special purpose districts, Counties, and in many respects the State and j visa versa. Keeping those lirip.s of communication open and active is vitally important to the successful accomplishment of Tigard's goals . On a local level it's j .important to maintain good information channels with the Cities, spacial purpose districts, and County which together make up the service package for our residents. At the regional level it's important that we actively participate on a regular basis in plans and issues which may have a longer range impact on the City. At the state level we receive it great deal of assistance s by participating in the League of Oregon Cities. However, for a community such as { Tigard which is rapidly growing and changing ' that may not be enough. As one of the larger cities in the state and certainly one gaining notoriety for the positive handling of change we need to be involved in the formation and protection of state policies and statutes. Much of the political activity can be. handled by elected officials. However, in understanding the ratifications of state level political decisions it is frequently helpful to have case studies done at the staff level and perhaps represented by staff and elected officials at the state legislature. Where issues of great importance to the City arise, i .e. , annexation law, SDC's, etc. , where in the direction or the operation of the City could be significantly changed by CA CD CS LB PD passage of new legislation. The City should be actively involved in protecting or securing that legislation. In Oregon where the legislature meets every other- year this makes a highly concentrated effort of a relatively short duration. In addition to state legislation there are a number of state wide activities which are very helpful to the City many of those focus around LOC, however, do require additional involvement on the part of officials and staff-. The image of Tigard in the eyes of other communities in the state is formed by participation at this level. That image becomes a message which carries through other- organizations and back to our citizens through the media and other cities. o Council - Staff Relations - 4 8 A 4 4 The mutual treatment of staff to Council and Council to staff has a great deal to do with Tigard's image. Again, with the televising of Council meetings this sends a message riot only to our citizens but also, and more important, this mutual treatment moves into the organization and demonstrates to other levels of staff and to volunteers of the { City an image. As Tigard has grown over the last several years staff has had to become more specialized and as vacancies have been filled we have been able to select more experienced and trained people to fill our position openings. This should help to build confidence at the Council level that Tigard has a strong, capable staff. o Town Hall Photos - N/A The Town Hall is a room used by not just: for city events but also by many other groups in the community for other community purposes. Many times this is the only contact that that citizen may have with the City. Placing photographs of the City Council in the Town Hall Room helps those citizens who may not choose to attend Council meetings know a little bit more about what may go on in that room and about the people that are part of those meetings and decisions. It also helps them in identifying our officials as they carry on there own lives in this community. TOTAL: COUNCIL-COMMUNITY RELATIONS 36 60 48 18 32 Boom CA CD CS LB PD Customer Service: We generally tend to think of customer service as our front line contact people, i.e. , switchboard, building counter, patrolman. However, in fact, customer service reaches every representative of the City whether- that person is an employee, an official, or a volunteer. Many times it's not even a person but it is a bill or a letter. It's any way that we roach and touch people in our community. Of course, we do this everyday and in terms of feedback, the majority of feedback are inquiries, need for additional service, or problems. I would like to suggest that we treat this element of City service a little more in the way the private sector does. To consider the way that we conduct ourselves in providing LhaL service as if we were selling a product instead of providing a public service. Generally speaking, we all like being with people who make us feel good about ourselves, who we are, and what we do. The purpose of good customer srrvice is to transfer these feelings to the people that we serve. They will end up havinc7 a good feeling about the transaction, and statistics show regardless of the technical content of that: transaction. Following are a number of aroat; in which Tigard "touches" the member's of our- community. o Phones - This has been a topic of much 16-t 230-► 440+ 80+ 260+ concern and discussion over- the past several years. Particularly, since we have acquired our own telephone system we can no longer complain to someone else. We need to manage that system arid its operation ourselves so that it relays the message and the image that we, Tigard, want to put forth. A cheerful but quick and business-like manner has been our guideline. We do operate on a switchboard basis because it is inor•e economical than having direct lines to almost every desk or employee. Therefore, a c . zen calling for a piece of information will need to pass through at least the switchboard in order to reach an answer to their question. With the volume of calls processed by our switchboard, this can become a very demanding and often trying position. However, its consistent cheerful and business-1 Ike attitude is critical to a positive customer image. Training of all staff in this area is an ongoing process in order to maximize this feature of our phone system and to maintain our telephone standards. CA CD CS LB PD o Counter — In dealing with our citizens regarding h 80+ 60+ 80+ 20 plans, permits, zoning, court cases and fines, library books and issues, police issues, and general citizen inquiries, many staff on a daily basis greet and deal with the public at the counter•. Behavior of employees in conducting this contact is critical to our• image. Eye contact, attitude, timeliness, respect, accurate information, and complete follow through are all important elements. Good information not only of a technical nature but also of a general nature regarding what else goes on in the City is very helpful to a good positive, complete customer contact. In addition, skills in dealing with problems and putting forth the "can do" attitude need to be developed and nurtured over time. This customer• service training is also an ongoing training process in order• to maintain our standards . o Daily Contacts .. Beyond the phone and the 12 120 60 80 100 counter are a number of staff who focus more on processing work. When questions cannot be answered at the counter or on the front line phones, they usually end up with :ether staff people who are more technically involved in the issue. It' s every bit as important- that these people be trairnad and competent in answering questions, seeking solutions, and following up in a positive customer service way. Standards in terms of timely follow up are very important. dor- example, on a telephone inquiry perhaps a one day return time might- be acceptable or• on a written contact, a five day turn around acceptable. o Field Image — Many City employees are [0 18,000 0 0 22,000] performing functions out in the field around the community. Their conduct, appearance, work ethic, and results send a message to the people in the community. Beyond knowing how to perform their individual jobs, it is important that these City representatives know what is going on in other parts of the City and be trained in providing customer service so that as they are asked questions they can represent the City as a whole rather than just their working unit. It is equally important that these field employees F; understand what happens in other parts of the City so they can relate their important function to the total City effort as it £ relates to the total community goal. t s c CA CD CS L.B PD o Employee Update Newsletter — An important 8 2 2 2 2 element in good customer• service is good information. Information not only about the specific job but also what is happening throughout the City and the community. One way we use to educate all of our employees in what is happening within the organization is through the employed newsletter. This goes out almost monthly and addresses many community issues and events, in addition to internal events and issues. o All Employee Meetings — About once each [2 20 14 3 6] quarter, an all employee meeting is held 1 6 5 1 2 from 8:00 to 9:00 in the morning. We usually have 70 or so employees in attendance. The agenda covers cur•r•ent issues and is an excellent opportunity to educate first, hand and build an understanding of what the City is and where it is headed. For example, the November 6th all employee meeting covered the NE Metzger annexation and implemenLaL.ion timeline, the long range Action Plan for• the City and Some specific Personnel information. o T.E.A.M. Meetings -- One way that: we have 16 72 48 20 72 been able to maintain high levels of ! productivity over• time is by the use of l T.E.A.M. meet irigs. Sirice so many of our internal operations affect almost all the departments of the City, we have developed a number of teams made of up of different employees dealing with specific subject areas such as r•dcor•ds, computers, coordination and process issues, court study, safety, and different department and division meetings , These meetings do take time away from direct desk productivity. However, none of us operate in a vacuum and by knowing, again, not only what' s going on but being a part of analyzing a problem and determining a solution, then implementation of that solution or new system is much easier, much better understood, and much more accepted and supported by all of those affected while time at their desks is ultimately much more productive. This time represents about 10 percent of each employees time and is attributed to 10 percent of our productivity improvements. KIM CA CD CS LB PD o Employee-of--the-Month -- An important element 3 1 1 .l 1 of productivity is being recognized for- a having done a good job. We select an employee of the month from throughout: the City on the basis of job knowledge, customer service, and team work. Each month this is a very difficult decision for the department heads to make because competition is stiff among the employees. Frequently one department will nominate an individual from another department recognizing the interdepartmental nature of a Jot of our customer service. o Working Unit of the Quarter -- Frequently in .5 .5 .5 •5 .5 selecting the employee-of--the--month, it is a difficult decision because the significant accomplishment is more Lhe effort of a working unit rather than one .individual . An example might be timely grid attractive production of the budget five--year plan and revisions within a six wook period of time by the word proc..rassing center. Another example might be fast track completion of the Iand scap irig program around the Civic Center in order, to moot the brick courtyard dedication timeline by the parks crew. We have just begun recognizing the working unit of the quarter as a way to recognize that aim teamwork element which ties into the customer service. o Projects Information, and Complaints - Many 44 48+ 30-1 84 20+ of the subject areas dealt with by the City are very controversial among the different neighborhoods . For example, an LLD or a new multi family unit being built adjacent to a single family neighborhood or an increase in storm drainage rates. When such inquiries or complaints are received, those are handled by the staff people who know most about that subject area. This is an opportunity for internal information sharing, and problem recognition and resolution. It is every bit as important here that these employees be trained and confident in dealing carefully and positively with our citizens. o Civic Center Signs - These are intended to 0 1 0 0 0 provide information and direction to people needing assistance in the building. It is helpful if these are concise and clear. R INS t Pam o R.F.A. ' s and Service Complaints — Requests CA CD cS LB PD For Action (R.F.A. 2 30 4 2 4 and service complaints M,,,,, can be received by anyone in the organization. We try to standardize this in order to assure timely follow up and correction. We use an R.F.A. form which assists in processing this kind of feedback. Reviewing these over- time, helps us to identify areas where we need to modify or perhaps correct processes in the provision of some of our services. o Service Level Priorities — Most service level priorities focus on production in N/A terms of numbers of some kind of workload measure. In terms of customer service, it is difficult to apply those standards because it is more of a qualitative result. However, the following provides definition Of Service Levels I through IV. 1 . Service Level I responds to counter immediately, phone calls, and written correspondence when can get: to it: unless life or death threatening. 2. Service Leval 11 responds to counter immediately, phone calls within 24 hours, and written correspondence within ten days. 3. Service Level I:I.1 responds to counter- immediately, phone ca11s immediately, written correspondence' within a week, and checks back only on sensitive issues. 4. Service Level IV responds to counter, immediately, phone calls immediately, written correspondence within two days, and checks back at own initiative to make sure information has been received and understood. TOTAL: CUSTOMER SERVICE 66.5 590.5 210.5 194.5 221.5 CA CD CS LB PD Boards and Committees: Establishing Boards and Committees to advise City Council on special subjects essentially expands Council 's ability to deal in-depth with a wider variety of issues. In many ways, this is a team approach to managing the City in that the number of viewpoints involved in the final product is much greater than if City Council were to study and decide on its own. o Advisory Buards and Committees - At the N/A current time, the City has eight standing advisory committees. These are: Budget Committee Economic Development: Committee Library Board Parks Board Planning Commission Transportation Advisory CommitLee Utilities and Franchise CummiLtee Most of these committees moot monthly or, as needed. o Task Forces - These are generally set up for N/A more short burst efforts where there is a definite beginning and end. At tho current time, the City has two of these furic tion iny: City Center Plan Task Force South Metzger CIP Task Force o Staff and Coun,il liaison - Each committee 4 80+ 10+ 6+ 4 p and task force is assigned a staff person to act as the liaison. Generally, this staff person specializes in that area of expertise. For example, transportation, the City Engineer; Parks Board, the Parks Crew t Chief, etc. It's the role of the staff liaison to work with the committee chairperson to set agendas, to provide p` technical information which would be considered and discussed by the committee members, to provide either by themselves or by incorporating other resources of the City other follow up to the committee as needed. For example, if the Library Board is recommending that certain items be included in the annual budget request, then it would be up to the Library Board liaison to translate that into the budgetary document and share that information with the City Administrator and others that need to be aware. Staff support to the committtees is a difficult to estimate because there is significant overlap between supporting the i committee and the technical content of their position. i MW HE EM KM CA CD CS LB PD Each committee is also appointed a Council liaison. Many councilor's are the liaison to more than one committee. Should the committee chair have a problem which cannot be dealt with by staff, it would be appropriate for• that committee member• to work with the Council liaison to seek solution. In addition, some councilor's may attend some or many of the committee meetings enabling them to carry discussion content from Council to the committee and back. o Boardsmanship Training — Since citizens are 1 4-t 2.4-F 1 0 constantly cycling on and off of commi' tees and, therefore, beirig replaced by riew members, it is important to assist those new members by orienting them not just to the technical content beirig considered by the committee but also to the procesSt's of participating on a board or conunitLee. for• this purpose, we have establi.shad a boardsiia nship handbook which is given to every new committee member immediately upon appointment and can be used as a resource by that committee member to understand the organizational structure in Tigard, responsibilities of committee cand staff members, processes to be followed in committee meetings and formats for carrying out some of the responsibilities that may be assigner as a coiii miLtee member such as minute taking. In Lhe future as a now group of committee members is appointed, staff will be meeting with the newly appointed committee members to offer an opportunity to increase the ir• understanding of the committee subject matter• and processes. o Awards and Recognition — Intermittently in 8 4 12 2 2 the past, the community has held volunteer• celebration events. One such event is planned for this spring which may take the form of a spaghetti feed. This would be purely an opportunity to recognize and demonstrate appreciation to members of our community who have volunteered their knowledge, time and energy to assisting the City on a board, committee, or just in hours of volunteer time. In the future, in addition to a celebration event of this type we would like to recognize our volunteers in other• ways throughout the year by inviting them to special events, for example, at the tree lighting ceremony planned pre—Christmas annually. CA CD CS LB PD o Keys to the City — As a citizen retires from 1 0 A 0 0 a committee or, board or, perhaps a significant volunteer capacity, laity Council awards a "key" to the City of Tigard in recognition of their investment and as a demonstration of appreciation for their- help. We tr-y arid plan this award to be within a few weeks of their official resignation. It is handled at a cable--aired City Council meeting with an official certificate presented and individual recognition on the part of the Mayor- to the citizen. o Boards and Committees Chairs (BACC) -- We 5 0 5 0 0 have begun holding quar•Ler•ly BACC meetings. This group used to be called the TACC, however, in 1977 was revised to be called BACC. This groups meets quar•ter-ly with the intent of sharing information across committee lines on what' s going on within each committee and how that relates to the longer- range plans of the City. 11, is intended to be a two way exchange not only between committees and City Council . o Board and Committee Training (Planning, 2 8 A 1 0 Budget, etc . ) — In order to equip member's of our- different- boards arid committees Lo be able to actively participate and contribute, WO need to pr-ovide technical training to them within thea subject area they arc, advising. For example, Lhe Planning Commission members need to understand the law within which zoning and the comp plan function, Budget Committee members need to understand the state statutes relatirig to the budget law, etc. Historically, for the most part this has been provided by staff in small orientation scissions either on an individual basis as a new committee member comes on board. This year we will be expanding that a bit due to a LCDC grant, P, which will allow us to do a more thorough job of training planning commission members. In addition, three members of our- planning commission were sent to a statewide training session offered recently. We ar-e still waiting for- feedback from those three members in terms of the quality of that training and its application to their jobs as a planning commissioner-. In addition, c the previously mentioned LCDC grant will provide funds to provide additional training opportunities for NPO members in preparation for some of the comprehensive plan update processes. 1 ;k NNW CA CD CS LB PD o Work Programs — Each committee has a work 1 4 4 1 0 plan. This plan is created as a combined effort by staff, City Council, and the committee itself and outlines significant elements of work to be accomplished within that year and into the future. It is extremely helpful to each committee to understand tile scope of its responsibility and also to understand key issues and deadlines. The more clear that Council and staff can be in expressing this to committee members, the more satisfying the experience will be for the committee member himself in serving on that committee. E Y o Appointments Advisory Committee — The A.A.C. [2 2 2.0 1 1] made up of the Mayor, one City Councilor 1 1 7 1 1 (rotates among four Councilors every six s months) and the Community Services Director meets quarterly to interview and recommend x to the full City Council citizens for• t k` appointment to vacancies on the City' s boards, committees and NPO' s . o General Training of Boards and Committees. [3 2 28 2 2] Beyond specific content and boardsmanship .5 .5 5 .5 .5 Y training a survey of committee members indicated a strung interest in training of a more general nature which may be helpful in committee meetings. It is our goal to try and offer two sessions of this type per year. o NPO Chairs. We have also restarted the [4 2 8 0 0] r quarterly NPO chair meeting in an effort to 1 1 3 0 0 share more information. TOTAL: BOARD:. AND COMMITTEES 26.5 102.5 79 12.5 7.5 r L� k . i' 7 3 C CA CD CS LB PD Community Meetings and Neiqhborhood Involvement: A well informed community makes better decisions on the whole and feels better- about the result, particularly in a high change environment. There are many ways that we try to get information from City Hall out into the community and from the community back into City Hall . It is an information loop. There are many ways that we try to take meetings out: to our citizens or to involve them in meetings that we may be having at our Civic Center: o Town Hall Meetings - Twice a year, the City 6 4 12 4 4 Council holds a Town Hall meeting at the Civic Center-. Generally, on a specific topic though other topics can certainly come up for discussion. For example, last February Town Hall was held to review and gain feedback on the goals set by City Council in January. This was a very productive session in which Council having thought Lhrough Lheir goals, received a great deal of support from the community but also learned additional aspects relative to 't those goals that were now information. In addition, in terms of prioritizing those i goals, citizen comment wins very helpful . ? (Hours shown per Town Hall meeting. ) E 1 o Fanno Creek Conference - This is a new idea 6 2 40 2 2 which has not yet m�iterialized, however, appears to be an idea with a lot of fun potential. 'This may look liko an evening event which is followed the next day, all day, wherein topics of general concern, riot necessarily Tigard specific, could be g brought up, discussed in small discussion groups, and argued in a semi-debaLe formal with some policy recommendations resulting. It is a terrific learning tool for everyone who chooses to become involved. It is also a lot of fun and a great way to get to know other people in the community and more about the community itself. An example of a subject may be development of an AIDS policy or ???? (Hours shown for the total event. ) o Neighborhood Meetings - Periodically it is 6+ 4+ 12+ 4 4 nice to take an issue or even a regular meeting out into the neighborhood so that people don't have to leave their neighborhood to come into the Civic Center to sit through a long agenda where they ` might only be interested in one topic. The { type of person attending a neighborhood f(E i CA CU CS L.B PD meeting will be a bit different than one that may choose to attend a meeting at Civic. Center. It is an excellent opportunity to gain insight and understanding into what is going on in the neighborhoods and within the minds of people who stay in the ir• neighborhoods. (Hours shown per meeting.) 1 1 o Education and Information -- We all get swept 1 2 b up in our own busy lives with pressures and deadlines. Unless we have a good reason, we frequently don't take the Lima to learn about what is happening ' with our, r, local government. We need to seize oppci to provide information in the form of education to people who don' t appuintE�io cross paths with the. City y Again, a well informed person generally makes better decisions. Within community meetings and other methods of involving neighbors and neighborhoods, it is important that information bt? pro v.ided which is understandable and relevant. Wp do this through a variety of handouts, charts, and overheads to aide in discussion and understanding. o 2 12 16 2 ?_ Neighborhood Planning Comn,i Ltec's (NPO) NPO' s have been active in Tigard since Lhe early 70' s and have gond through a series of peaks and valleys depending on the intensity of comprehensive plan changes and development activity . NPO' s are made up of seven to twelve individuals from designated and predetermined areas around the City. There are seven N110' s at the current t.inte. We have received comment from many NPO members that it is less than satisfying experience over time to come in at the late end of development proposals and then to feel like you are fighting an uphill battle relative to those development proposals. I:n an effort to provide better and more timely information, we are making a major• commitment to NPO' s in an effort to change focus a bit and broaden their spectrum to include learning about other plans and the issues current in Tigard. For example, Parks Plan affects all neighborhoods of the City and would be of interest to all NPO mambers. Not just because of the Parks within their specific NPO boundary, but because the affect of all of those park spaces and the variety of uses provided within those park opportunities will broaden and enrich the lives of all the people in the City whether the park happens CA CD CS LB PD to be located in the NPO or not. Our hope is to create opportunities where NPO members can participate in discussions about the Park Plan, the City Center• Plan Task Force study, the Transportation Plan, and other issues that are current in Tigard. I think in that way, NPO's will have a broader focus as they look at development issues in their respective NPO area. They will also be able to better anticipate things that may be coining up within the area and put those proposals into a little more of a City—wide perspective. In sounding this idea out on many NPO members, they have heen very excited and are eager• for the opportunity to become involved in that way . This major effort will impact some staff of the City measurable. TOTAL: COMMUNITY MEETINGS AND NEIGHBORHOOD INVOLVEMENT 2.1 2.4 85 13 13 NMI CA CD CS LB PD Community Information and Education: In addition to special areas of study by different boards and committees and community meetings, there is another way to provide information to members of our community about issues and plans r•elati.ve to Tigard. Some people don't have time or inclination to participate on a committee. Others learn more by reading and listening than they do by actually participating. Other people are frankly too busy to get involved, however, Lhey are interested in knowing what's going on and interested in having an opportunity to voice an opinion when they feel it. We. try to reach these people in a variety of ways: o "All About Town" - this is our- newsletter Q 2 A 1L which goes out approximately monthly to All residents of the City of Tigard . 1t. contains articles from Lhe City perspective about events, plans, accomplishments, issues relative to City Fall and it' s func..Lions . We get excellent feedback from citizens on this mailing in that: It does reach ovo ry citizen, is easy to read, conc.iSo, and timely. o Press Release, Press Calendar, and Press 12-t fl 10+ 1 6 Relations By developing a proactive relationship with our- press r•epresent.ativ-;, through anticipating upcoming events, educating out' press about those issues, and carefully designing and Liming press releases we can present a constant and positive image of the City to newspaper readers. This is an ongoing Process and one that must- be constantly monitored. o Cable Television (City Council Meetings, 1 O 0 0 0 Before the City Council, etc. ) - Beyond the actual content of City Council meetings that happen to be cable-aired, lies a terrific opportunity to prerecord and play at designated times on public air different programs. At this time, we are not doing any of this . At times in the past we have prepared some cable programs and found it beneficial. We could prepare programs on such topics as governance within the state of Oregon showing the relationship of the state to counties, to the City and special purpose districts. We could do a program on the action plan, etc. , and run these programs at appropriate times for viewing by people in Tigard. This is also a great way IF Swam CA CD CS Ls PD to record these kinds of presentations for use with perhaps new staff coming on board who need to know some of these things or for• individual groups of citizens who may want to come in and learn about a topic or• even for carrying around to an NPO meeting where they might view a 45 minute tape on governance within the City of Tigard. It is an opportunity that at the current time we are riot taking advantage of due to lack of staff time. o Annual Performance Report — This document is [48 80 120 20 40] published in January of every year to 4 7 12 1.5 3.5 demonstrate accomplishments of the previous fiscal year. It is tiod to the budget and to service levels that have been pre—established in order to demonstrate the different choices for level of service within tho different areas that the City provides services. The annual performance report provides information not only in narrative, but in workload measures aril shows them for the proceeding five years. In this way, trends and accomplishments can be easily followed. In addition, information is shown in a graphic format so that trends can be spotted even easier. o Community Surveys — In the past, Tigard has [6 6 6 6 6] run several surveys. Generally, through a .5 .5 .5 .5 .5 private firm using a random method and carefully str•ucl:ured survey questions. It is about time to conduct another survey to measure sentiment toward a variety of issues and projects within the community. We hope to be moving into that survey in the winter• of 87-88. o Employee—of—the—Month -- Tigard Times — At the 1 0 1 0 0 current time as an employee—of—the—month is recognized, it is an internal recognition. However, with a bit inure effort, we could work with the Tigard Times to bring recognition to outstanding employees of the organization. This is not only a way to provide recognition of the individual, but also recognition of the organization and information to people in our community of what different employees of the City do. In s other words, what does the City of Tigard do. i i CA CD CS LB PD 2 o Chamber Leadership Seminars - Over the past C11 4 5 6 5 0 0 several years, our Chamber of Commerce has been conducting these leadership seminars which is a training ground for citizens interested in learning more about how their community works. Of course, a very large part of how their community works is the governmental arrangement within the community. Not just the City, but the special purpose districts and of course the i county. The City has assisted in conducting these leadership seminars in the past and will continue to do that. In addition, several City employees are graduates of the seminar program. o City Limits/Population Signs - One thing 0 4 0 0 0 people notice as they drive around any area r is when they are entering and leaving a city. The way that you recognize the fact that you are entering the city by the sign on the roadside that informs you of that fact and gives you relatively current: i population information. With a city that is i changing as fast as Tigard has been, this is a difficult task to keep up with. tiowovor, r we. are attempting to do that. Particularly, in view of thQ image that this presents to new members of the City of Tigard. TOTAL: COMMUNITY INFORMATION AND EDUCATION 27.5 21 .5 29 4 12 ;. e x i 1 4 CA CD CS LB PD Volunteers: We loosely talk about volunteers on our• boards, committees, and NPO' s and in a variety of other I,_ capacities. Since we've already addressed committees, boards and NPO's, I would like to focus here on individual volunteers who are riot necessarily interested in the group process. This is an area that generally we have been doing sporadically well in our- organization. And one which appears to have a lot more potential should we choose to capture it: [Average library volunteer• hours 500/month] o Library Volunteers - This is an arca where 0 0 0 12 0 the library has excelled. There is a solid process in place fur recruitment, interviewing, selection and placement, training and development, and monitoring. This is somewhat easier dune in a library environment due to Lhe naLure of the wirk. However, many of these principals could be applied in other areas of the City. o Friends of the L.ibr•ar•y - Many people don' t. 0 0 0 3 0 have the time to volunteer on an ongoing basis but ar•e very glad to do shor•L burst projects or participate by helping on a short burst task force or• issue such as a fund raising issue or• a special event. The library has such a group who have been very instrumental in equipping the library with many of its fur•ni.shings, pieces of art:wor•k, and equipment. It is a very different kind of volunteer• opportunity but one that; is very satisfying to people who choose to Participate. o Police Reserves - We maintain about ten [Average r•eser•ve hours - police reserves who assist on special 70-100/monLh] events and augment regular patrols under• t3 certain circumstances. For the most part., this is volunteer time, however•, some times minimal pay is received. These volunteers are carefully selected and tested. For the most part are Tigard residents, and ar•e sent t•� the Reserve Academy For training in addition to receiving on-the-job training. This is a terrific opportunity for residents to learn about the City through their volunteer service. In addition, it is a real asset to the Police Department. o Friends of the Parks - This is an area of 1 G 0 0 0 potential future with the unveiling of the Park Plan and its hopeful implementation. It is an area that has been very successful in other cities in terms of fund raising, campaigning for levies, and building understanding of issues. For the most part, it focuses again on short burst, more special project issues. CA CD CS LB PD o City Hall Volunteers — At this time, we are 2 8 12 0 0 using volunteers on a very limited basis. [Coordinating Hours] There are several reasons for, this. One is thpt there is not yet a structure in place fir recruiting, screening and placing those volunteers. However, there is definitely interest among the department heads to encourage that to happen. The second problem seems to be just in space. At the current time, volunteer projects would need to be done either in the coffee room or taken away and brought back. In some instances this is very appropriate. For example, in terms of addressing a series of envelopes or something like that can be taken away and brought back. However, a lot of the help that could be done by a volunteer needs to be done on sight. Either we are not able to let the records leave the building or they are too bulky or• heavy to be moved and at this point, we don' t have a lot of flexibility in providing that space. In addition, at this time due to weak selection and placement process, in our last few attempts we have riot gotten real strong matches for people to the jobs that need to be done. However•, we are laking lessons from the library volunteer program and hope to gear up in this area to better utilize volunteers who want to volunteer but: not necessarily in the library. In addition to providing work done, serving as a volunteer provides a terrific training opportunity for the volunteer• himself in terms of learning City processes, understanding what, why, and how about the City. o Parks Volunteers — Parks are like libraries [Average 12 hours/month] in that they are just pleasant places to be 1 8 0 0 0 and you feel good for being there. We receive many requests every year from citizens who would like to help in the parks either just by tidying up a little area or fixing up picnic tables or benches, or helping the City improve an area that might be of particular interest to a neighborhood group. We try and capture this energy whenever possible. We have had some real success stories in working with residents in the Summer Lake area and in cleaning up some greenbelt and wildlife areas. CA CD CS LB PD o Community Service — Community service is (Average 150 hours/month] offered by judges when an individual does 1 8 1 0 0 not have the ability to pay a fine. It is a real resource mostly in our Operations area where these people can work off their Pine by assisting in the parks, streets, or wherever needed. Again, this is an opportunity to teach people about cities and what they do and why. o Volunteer—of—the—Year/Plaque — We have riot 1 1 1 1 1 done this in the past, however, it is a program that we would like to institute as a part of our volunteer recognition. We would select a volunteer from one of our boards, committees, NPO's, or other volunteer efforts and recognize that, person with an award. o Special Projects/Volunteers Events --. At the 1 1 6 1 1 current- time, this is being done on a sporadic basis from department to department. In the future, it would be nice to plan an appreciation celebration with a recognition dinner. At this time such an event is planned for• the Spring. In addition, it is important to assure that all volunteers are invited to other special City events. TOTAL; VOLUNTEERS 7 32 20 17 10 CA CD CS LB PD Community Events: Community events can be a very positive force within the community. It is a time for people who may not normally get involved to play a role in making something happen. It is a time to recognize individuals for• participating and being willing to contribute their knowledge and energy. It is a time to recognize events, locations, and just to generally celebrate the community and the proud spirit of Tigard. The City' s role in these in the past has been limited. However in polling member's of the City Council, it appNars that participation in three to five events a year would be a good demonstration on Tigard' s part to the community of our appreciation and recognition of their' effort in this community. Some of the events that are currently planned and/or have been taking place for quite a while are: 30 o Fourth of July -- The first annual Fourth of [6 5 3� 5 4 5 0 2 .5 July celebration took place .in July of ' III• This was a City sponsored event and from reviews was very suc(:essful arid is the kind of event that we would like to continue in future years. Hopefully, gaining more support both monetarily and in energy from outside of the City itself. no 30 AO 2 40] RIM o Cruisin' Tigard -- This is a celebration that [.4 5 2.5 3 O 3 has been going on for several years. The HIM lociltlon has changed over time; however, the i sponsoring agency has boon consistently Tigard promotions, Inc . (-M] ) . The City has been a participant from an informational and support standpoint and in the future should play a little bit stronger role, however, leaving it clearly a TNI event. The main role of the City in this event is to provide some of the difficult to volunteer- efforts i such as moving large things from one place to another, or. assisting in the per•mi.t A process, etc. 0 o Find Your Br — This was a one of a�kind [8 One t Time O Only) a event which took place because of TAG's ( k efforts to finance the brick patio between the library and Civic Center main building. It took place on a Sunday afternoon over c about a two hour time frame and everyone who had purchased a brick or who was just i interested in seeing the dedication of the long awaited patio came by. We received r many good comments about the fact that f ` finally all of this was culminating into a very useful and enjoyable area. CA CD CS LB PD o Christmas Events — Every holiday season [8 40 40 4 40] brings a series of celebrations. This year 5 3 3 .5 3 we are planning several different events in hopes of capturing different elements of the holiday season. In terms of the community, on Friday, December 19, Santa Claus will visit the Civic Center. This is a time when board and committee members, employees, and their families can enjoy a potluck and a visit from Santa and perhaps enjoy some singing of Christmas carols. On December 4, we will have a community Christmas tree lighting ceremony at the Civic Center where all members of boards, committees, NPO's, and volunteers will be invited for a short program of celebration of the holiday season and appreciation for everybody' s effort through the previous calendar year. The highlight of the evening will be of the lighting of the 35 foot Christmas tree in the traffic circle. In addition this year, Tigard is unique in the metropolitan area because it is the community from which the Pioneer Courthouse Christmas tree was selected. So, the City has bean coordinating with the Chamber of Commerce on moving that tree from the site in Tigard to downtown Tigard and then on to the Pioneer Courthouse Square in downtown Portland. (Hours shown represent planning fur• all events. ) o Food Barrel Drives — Lrzst year at Christmas, 0 1 0 0 1 the City employees contributed to the "Sharing Tree". "This was so successful that we decided to make it a year around activity and have kept a food barrel in the library which fills up every five or six weeks. The same process will be continu=ed through this holiday season and will again be called the "Sharing Tree." CA CD CS LB PD o Tigard Arts and Gifts -- This is a group of [24 2 4 2 2] citizens who have pooled their energy and (One Time Only) creativity to try and finance some nice spaces around the Civic Center. Namely, the brick patio between the library and the Civic Center building. Though much of the effort is done by these volunteer citizens, there is measurable amount of support coming from City staff in order to support the activity and implement some of the TAG projects. o Chamber, Senior Center and TCYS Programs — [10 10 24 6 10] All three of these organizations have events 1 1 2 .5 1 at different times in the year. The City generally has some kind of attendance and on occasion a participating role which creates a very positive and helpful image of the City. NOTE: Hours shown here for the "one time 3 1 3 .5 .5 only" events represent events that have passed. However, T think we can assume that similar events will be coining up even though we don't: know exactly what events those might be. Therefore, recognition of those hours is made here. TOTAL: COMMUNITY EVENTS 5.5 11 11 .5 1 .5 10.5 cs/1719D zi � I I II illll o► I I � � I ' a I ( I ► LU co ¢1 I , I ► wl � ► z I cr co I I I I I 1 III ' I ► I ! � w I I I a I UI � I ► I i I ( I I ► ; ► ; �1 U. ► I i. n I ► I ► I I cl C J U Y t L o+ n L J .•+ C F- C - 2 0 L m O• Gf5 C L C J y :J Y pi t� C L -•TJ J C m O E 2 7 C K Y M d y �U E C J y £y U- G 2 •--' t C U - V g H ¢ t G 'n z G E T v L Cl " L CL Y T ti F O L C V ¢ L 7 L U l C C t d -� t U :J C�•• H G C�i J E •r U L Y O '� '� t 7 d ¢d (.n d L +.+ Y ^,1 T•� O Y U O J U L C G E £ v� C 7 v~ U 0 2 = O YC+ Cj -• C'7 J V V V C C U II� . E L r3 G^� _6 V L U N G G d G Q�Y.+ V •3 d "O O t E O L fn ^• T C.E £ T C V C L L C: 41 w £ O—.G ^ C d c C G C e • L 0V YG O CY 3 O U t ' . t L a 'CG L0 V O O c O G O z G z E w E O L4. 9 :,TJ '6 ^� 0 3 d C O 0 cU > -jHv� +�,avau.. w ¢ !- w3a Jo: v� •Le ¢ F- tr ¢ s © o3 ¢ C7z III I I S I I ► I II I � I I � II I �� III I i I ► 1 � i I , N III I ? III I � I � I ¢� Ili I ? ? ? ? ? � ? ? �. • . ► ! Ii I � i I J III ! ! ' I I I ► � � I I M! IIS I I � , ilii ) ► , I . III I ' � IIII W. IIII 1 I I I ! I I ! IIII I � I ► ! ! I II IIII. I I IIII I II W I � I1 ► 1 II II ! Y L 7 m E r O W O m C 7 Y C L a O 7 �. 7 C N a y J L V E CL C v m JK. W r :+ N M L r y y c^ z L. x L U 2!! G mYU id U C :3J 2 Y u G n .C.� U C r. m .rL J � YY C T I yf C v H Y 'G G v - 1 y u .. L U L L E Y O £ '7 3 �^ c L o G U U 7 ? y .a .' O �d•� 'G C U L' •D L i� U G. L 7 t G •^ y 7 T L 7 L L L F.O. T 0 7 I \ Y L Y O G G y� U d 'O m C�4 2 Y U, 0 0 C !�- © W CUY f 0 tr sGi 4- C L d _ G t C �^ 7'� ',Y U Y U J E .. G U O ^ Y U a W O 7 2 L C -C ER U O C T Q' J L L "3 :J'D S J C Y Y Y m >" m } O Y ¢ G z 7 a d L C u C 7 C .. L .5 .,, .,y U 'o C TUGi ....Gn L E�7'' u C 7 3 L 0 Z F• C 0 3 C- 7 0 C— T rE a C O. r6 +' ` •i O L �S G O a d•fl O- 7 C L rG C O E E 1CII ti Z W Z E CL V C V W V V 7 J W d la. V C. V 7 Cf1 E �+• V 4. V 4. f- U \ . o p O U V MINE CITY OF TIGARD, OREGON RESOLUTION NO. 87- A RESOLUTION INVITING A "ONE: OREGON" SISTER CITY RELATIONSHIP BETWEEN GRANTS PASS AND TIGARD, OREGON WHEREAS, the cities of Oregon realize that: for, any of us to have vibrant economies and livable communities, all of Oregon must be a part of the Oregon Comeback; WHEREAS, in-state rivalries promote healthy innovation and competition, but misunderstanding among coastal, valley, southern, central, eastern and metro area communities lessens our effectiveness in working with the legislative process and in promoting our communities' interests; WHEREAS, the City of Tigard recognizes that it may learn from the experiences of the City of Grants Pass and hopes that Grants Pass might learn from some of our experiences, r•egar•dirig: growth management; tourism; urban service planning; city-county cooper-ation and annexation; downtown redevelopment; arid, service delivery within limited budgets . WHEREAS, a similar- exchange or Sister City relationship between other cities at opposite par-ts of the state as with the Grants Pas:,-Tigard relationship might grow and nur•tur•e a better understanding of how all of Oregon can prosper. NOW, THEREFORE, BE. Il RE�SOL..VE::D by the "E.igar•d (:i t.y Council that.: Section 1 : The City Council of the City of Tigard, Oregon invites the City Council of the City of Grants Pass, Oregon to join in "One Oregon Sister' City" partnership with us; Section 2: Each City would then appoint a 4- 5 member, exchange team to be hosted as guests in the others' community for a 3--day weekend meeting with City officials and community leaders about: the community. Section 3 : The Cities would then encourage other neighboring cities to establish similar such "One Oregon Sister City" exchanges in the hope of developing a network of community exchanges throughout Oregon. PASSED: This day of _. 1987. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard RESOLUTION NO. 87- cs/1873D CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 16, 1987 DATE SUBMITTED: November 16, 1987 ISSUE/AGENDA TITLE: Contingency PREVIOUS ACTION: Contingency Appropriation pAnro riation -1-1 Cost Stud 9-1-1 Cost Study 11/2/87 PREPARED BY: D. Lehr 1 DEPT HEAD OK ITY ADMIN OK REQUESTED BY: D. Lehr s POLICY ISSUE Whether the City should appropriate additonal $ to fund the 9-1-1 cost study. E t i INFORMATION SUMMARY a i Council previously authorized $ to jointly fund with Tualatin Fire Protection District and the Cities of Tualatin, King City and Sherwood, a 9-1-1 cost study. I Quotes from 3 qualified vendors were received that ranged from $22,000 to $12,200. Economic Resource Associates, the low quoter, entered into negotiations with the Steering Committee to lower costs. They quoted a new cost of $10,000 to do the study. Staff believes that the $10,000 figure is the lowest figure possible. The Council previously appropriated $3,000 as Tigard's share of the costs. An additional $4,000 is need to do the study. e } ALTERNATIVES CONSIDERED 1. Appropriate the additional $4,000. 2. Abandon the study. 6 3 t 4 } FISCAL IMPACT ' 1. $4,000 additional appropriation. 2. -?- savings of $7,000 initially. Unknown long range costs of 9-1-1 payments to Tualatin Fire Protection District. i 1 G Y 3 SUGGESTED ACTION 1. Staff recommends adoption of alternative # 1 appropriating an additional $4,000 for the 9-1-1 study. t