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City Council Packet - 10/19/1987 Revised 10/14/87 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate STUDY AGENDA sign-up sheet(s) . If no sheet is available, OCTOBER 19, 1987, 7:30 P.M. ask to be recognized by the Chair at the start TIGARD CIVIC CENTER of that a0enda item. Visitor's agenda items are ,2 A+ri 13125 SW HALL. BLVD. asked to be to 2 minutes or less. Longer, matters H 0TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator,. 7:30 1 • STUDY MEETING: 1. 1 Call To Order and Roll Call 1 .2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 7:35 2. STUDY SESSION o Workshop with Economic Development Committee 8:30 3. EMPLOYEE ASSISTANCE PROGRAM DISCUSSION o Community Services Director 9:00 q. MUNICIPAL COURT STUDY DISCUSSION o Community Services Director y 10:15 5• CITY ADMINISTRATOR CONTRACT AMFNDMENT - Rosolution No. 87•-JA o City Administrator 10:25 6. NON.-AGENDA ITEMS: From Council and Staff ):30 7. ADJOURNMENT i lw/1260D r 1 t t COUNCIL AGENDA - OCTOBER 19, 1987 - PAGE 1 i r l: f TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate STUDY AGENDA sign-up sheet(s) . If no sheet is available, 987, 6:30 P.M. ask to be recognized by the Chair at the start OCTOBER 19, 1of that agenda da item. Visitor's agenda items are TIGARD CIVIC 987, 13125 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters TIGARD, OREGON 97223 can be set for, a future Agenda by contacting either the Mayor or City Administrator. 6:30 O STUDY SESSION: Workshop with Economic Development Committee BE 7:30 1 . STUDY MEETING: wpm 1. 1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1 .3 Call To Staff and Council For Non-Agenda Items 2• EMPLOYEE ASSISTANCE PROGRAM DISCUSSION o Community Services Director 3 . MUNICIPAL COURT STUDY DISCUSSION o Community Services Director 4. CITY ADMINISTRATOR CONTRACT AMLNDMENT - Resolution No. o City Administrator• 5. NON-AGENDA ITEMS: From Council and Staff 6. EXECUTIVE SUSSION: The Tigard City Council will go into Executive j Session under the provisions of ORS 192.660 (1) (d), (e), 6 (h) to �• discuss labor relations, real property transactions, and current and pending litigation issues. 7. ADJOURNMENT r; lw/1260D COUNCIL AGENDA - OCTOBER 19, 1987 - PAGE 1 T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES - OCTOBER 19, 1987 - 7:35 P.M. 1. ROLL CALL: Present: Mayor Toni Brian; Councilors: Carolyn Eadon (arrived at 8:30 p.m.) and Valerie Johnson; City Staff: John Acker, Assistant Planner (Economic Development Workshop); Janice Deardorff, Personnel Director (Employee Assistance Program); Ken Fox, Legal Counsel (Court Study Presentation); Kar•r•in Hawes, Library Assistant III (Employee Assistance Program); Bob Jean, City Administrator; David Lehr, Chief of Police (Court Study Presentation); Bill Monahan, Community Development Director; Liz Newton, Senior• Planner (Economic Development E Workshop); Tim Ramis, Legal Counsel; Nadine Robinson, " Records/Court Manager (Court Study Presentation); Catherine Wheatley, F)eputy Recorder•; and Loreen Wilson, City Recorder (Court Study Presentation) . 2. CALL TO ORDER a. The Mayor called the moet:ing to order at 7:35 p.m. ; Mayor Brian and Councilor Johnson were present at this time -- there was no quorum. 3. WESTBROOK APARTMENTS - SDR 67-19 APPEAL PROCESS REPORT (Non Agenda) a. There was an update on the SDR 87--19 appeal process (Westbrook Apartments, Walter West Corporation) . Mr•. Bill Brown (13665 S. W. Ashbury Lane, Tigard, Oregon) reported that an agreement had been reached with the builder•. Included in the agreement were the following five points: 1. Builder will install an eight-foot high cedar board-on-board fence along the 640 feet west- property line to the proposed Cotswald Meadows No. 4. 2. Builder will plant leland cypress shrubs (instead of arborvitae) . 3 . Builder agreed to build the fence after• the property is to grade level and before construction is started. 4. Builder agreed that children would be restricted to the north complex. 5. Builder agreed to construct speed bumps which comply with the City Code. b. Community Development Director commented that the NPO does not want to follow through with the appeal at this time as the five-part agreement has met their concerns. i Page 1 — COUNCIL MINUTES — OCTOBER 19, 1987 these five discussion by Council and staff °f Development C. There was Agreement. Community requirements as listed in the Ag Mr. West to submit a reported that he would be asking upon; these points Director rcP the points agreed formal letter outlining Site Development Review. would be included in the i not become part of the site d. It was noted that exclusion eaf children ren from all a the buildings si e except for the north comp development review. This is outside the scope of the City meeting after. Council e Several neighbors in this area joined the or, summarized the Council discussion had taken place. The May discussion on the conditions of development. the Council At 8:30 p•m. (CO uncilor Eadon . Walter hen pWest nLwho asked that f. � r esence of Mr�• ' acknowledged the P ' Council action be taken dismissing the appeal. g. Motion by Councilor Johnsen, seconded by Councilor Eadon, to dismiss the appeal at this time. < roved by a unanimous Volta of Council p resent• It Motion was app '. wsc: conditions (which could be) into was noL'c�d that the cared t't tfns would be dealt with a1: Lhe staff level by incor•por•ation o the Site Development Review. i ECONOMIC DEVELOPMENT COMMITTEE WORKSHOP A. ! resentwere: J ohn a, Economic Development Committee mc_mbcrs p members Amo Savory, Chair ; Commiiaee DeBernardis, Kate l{art arid Brian Moore. b. Mr. agenda prepared for the evening' s Savory went over the workshop: ± ed philosophy statement, laid groundwork for the City Center i 1 • Review of accomplishments: d�vclop p def ined CommiLtec� role, Task Force. 1 i shmer,ts was h statement. This pt one of the Committee's philosophy He noted thamajor accomplishments with the the development of the philosophy to the Council along statement was drib (deveuteloped in the spring of 1987) . Committee' s workplan expressed appreciation to the Economic Councilor Johnson work W1 Development Committee for their This work wasSte done University in studying the downtownCity Center Task Force. before the establishment of theeCity when looking at Mayor Brian mentioned he hadeCreceived foretters from different help organizations expressing app P business. Tigard as a possible site for setting u page 2 — COUNCIL MINUTES — OCTOBER 19, 1987 ..�. Chairman Savory distributed folders which contained current information on the City of Tigard which may be useful to potential developers/businessmen in the area. 2. Ambassador Program: Chairman Savory outlined that the Committee is proposing a program whereby leaders in Tigard' s business community would act as ambassadors to help in recruiting new businesses into the area. The Committee would act as coordinators for this program and would supply the ambassadors with any information needed. In addition, Committee members would act as Ambassadors in that they would develop and distribute informational and promotional riaterial on Tigard and would act as advocates for, the City. Disc used was tti, Committee's desire for guidelines; i .e. , what types of businesses does Tigard want? 'The Committee was considering a marketing approach for this endeavor. Lengthy discussion followed on consideration of different approaches for- attracting new businesses and the dissemination of information. Idoas includod: o Displays of local projects in the City Halllobby. o Display of a "pin map" depicting building permits to illustrate the growth of the City. o Reinforce the idea that Tigard was active and moving forward and that new businesses were welcome. i o Utilize Economic Development Committee as a "clearing house" for potential businesses to contact; members can j refer interested companies to designated ambassadors in the City. It was suggested that different business people be designated as ambassadors; these business people could then advise new businesses what it is like to du business in the City of Tigard. 3 . Tigard Triangle 4 The Committee viewed a plan for the development. of the Tigard Triangle as a high priority. The committee had € discussed triangle issues and types of development appropriate for the triangle and would continue to work with staff on the Triangle Plan. 1 i t The Committee would work with staff to develop informational material to be used to promote Tigard as a i good place to do business. Material would be developed targeting new businesses and existing businesses. Material would be distributed through the Ambassador t. Page 3 — COUNCIL MINUTES — OCTOBER 19, 1987 71 Program, City staff, the Chamber, I-5 Corridor f Association, TVEDC and upon request. Packets of information can be assembled appropriate to requests and distributed in City of Tigard folders. There were several ideas discussed, including the following: o Comprehensive Plan does not preclude the dividing of blocks into smaller lots for development; this would mean that "super- blocks" would not be an option if this continues. This issue should be addressed soon; there has been some evidence that dividing of some of the parcels has occurred. o The group discussed working on a plan/vision of how the City would like to see the area developed. Ideas discussed included: What is the area's potential? Would color renderings help developers to see what the City desires? Should the City encourage certain types of development? o Nigh rise buildings arid "stack zoning" ideas ware discussed. The group discussed the idea of making the area both a good place to live and work; this would prevent a "ghost city" at night. o The transportation system was discussed including the possibility of light rail service. o Chairman Savory noted Tigard had to find their niche in the market-. Now is the time to set the broad parameter and nail down the details as they can be. worked through. City Attorney advised that development follows a two—step process. In the first stage, a wholesaler ties up large parcels of land after he is satisfied that it would be reasonable to risk money (i .e. , sufficient financial incentives) . lie would then market the property seeking a developer who would have a specific type of development in mind. There was discussion on staff- availability to pursue some of the Committee's recommendations. It was noted that there would soon be a Council goal setting workshop; some of these issues would be prioritized then. Page 4 — COUNCIL MINUTES — OCTOBER 19, 1987 Council recessed at 8:47 p.m. Council reconvened at 8:55 p.m. 5. EMPLOYEE ASSISTANCE PROGRAM a. City Administrator explained that the Employee Assistance Program proposal process was begun before the majority of the current Council was in office. He synoposized the history behind the proposal. City Administrator said he supported the proposal; he noted this program could offer- the potential success in keeping a valued employee temporarily in need of help in his/her personal life. b. Community Services Directur introduced Jerry Brown of the Cascade Counseling Center (selected vendor) . Mr. Brown advised he was present to answer- any questions the Council had. C. Questions, concerns and discussion included: o Assurance of confidentiality. o Prudent use of the service as related to effectiveness. Mr. Brown described eligibility issues; i .e. , an emotional concern which was interfering with job performance. This counseling service would be prevention oriented rather th,.n acute care. The option as to whether or riot to use the service would be the employee's deci,.ion. Employees would riot be encouraged to use the benefit simply because it was a benefit. d. There was considerable discussion on what the program should attempt- to provide as a service to both the employees and the City. Also discussed was how Cascade should report back to the City; this report should show progress made while at the same time assuring confidentiality of the usor•s of the benefit. e. Council Comments: Councilor Eadon said she does not support the program as it was not an area which would be appropriate for City involvement. Councilor Johnson said she would be willing to try the program, but would like to see the number of visits per employee reduced to Five per year with a review of the program after the end of the first year. Mayor Brian said would support the program with reservations; he would like to see program reports indicating whether or riot productivity had been improved, and absenteeism and turnover reduced. There was discussion that it would be desirable to have the City charged for services as they were rendered. Page 5 — COUNCIL MINUTES — OCTOBER 19, 1987 f. Staff was directed to meet with Councilor:, riot present at the p� meeting to explain the program to them. Formal consideration was to be scheduled for a November Council meeting. 6. MUNICIPAL COURT STUDY DISCUSSION a. City Administrator gave a brief history outlining reasons for the timing of a Court Study. Ne noted that with the annexation of the South Metzger area, direction would now be appropriate with regard to the scope of the Tigard Municipal Court. b. Community Services Director outlined the process and approach staff took when compiling the information arid options. She then went through the options, their scope and their estimated fiscal impacts. (Note: A copy of the Major Court Study Information is available in the Council original minutes packet) : Staff noted figures in all the options were estimated and several assumptions were made in compiling the report. Option 1 : No Municipal Court. Difference in the proposed fiscal amount versus the currant baseline: ($10,700). Considerations: Less FTE on payroll, less municipal court: charges, increased police overtime, collections control would be lost, reduction in revenues, impacts of County service chargebacks would be unknown (City would have no control), less convenient for citizens, adverse affect on City image to citizens, frac up space in Civic Center, fewer adjudications, less control in implementing judicial philosophy, Police Department Vehicle costs would go up and disposition consistency would be less . Option 2.: Reduced Service (Minor traffic and parking cases) . Difference in the proposed fiscal amount versus the currant baseline: $41,350. Considerations: Reduced FTE (by 1 .0), Reduced City Attorney (50%), 11% increase in police overtime, would retain control over minor traffic and parking collections, collections efforts would be less intense - City would receive 50% of traffic fines and 0% of misdemeanor fines, County service chargebacks not known at this time, service to citizens maintained at local level on minor traffic/parking only, adverse affect on City imag e to citizens, reduced civic center meeting room space impacts, fewer adjudications, less control over implementing judicial philosophy, Police Department vehicles costs would be up, less disposition consistency, system exists now to manage the caseload, and "cleaner" for police officers than Option 3 - re: jurisdiction of case. Option 3: Existing (Limited misdemeanors - other than Washington Square, minor traffic and parking cases) . Current baseline: $40,950. Considerations: FTE, City Attorney, and t Police Department overtime would remain status quo, County service chargebacks not known at this time, service to citizens status quo, City image could be adversely affected - Page 6 - COUNCIL MINUTES - OCTOBER 19, 1987 confused commitment to Washington Square, continued adverse Civic Center- impacts concerning parking and meeting room shortages, adjudications would remain status quo, less control over implementing judicial philosophy, Police Department vehicle costs would remain at $3,500, there would be less disposition consistency, the system exists to manage the caseload, and it is confusing to police officers — re: jurisdiction of case. I Option 4: Enhanced Existing (All misdemeanors - including Washington Square, minor traffic & parking cases) . Difference in the proposed fiscal amount versus the current baseline: ` $21,750. Considerations: FTE increased by 1 .5, City Attorney increased by 40%, slight decrease in police overtime, would retain control over, collections over minor traffic, parking z and all misdemeanant caseload, no collection control over major traffic, County service chargebacks riot known at this time, increased commitment to citizens, image riot Z-,iversely affected — would be in keeping with annexation promises, v increased civic center, space demands, increased ad;udirations } control, mure control over implementing judicial F.A-ilosophy, � Police Department vehicle costs reduce .', �ndisposition consistency, there would be a need to enhance the existing system to manage Lhe case load, clear jurisdiction of cases to police officers, and indigent defenso and interpreter's costs r would go up. } Option 5: F"u11 Service (All misdemeanor; — including Washington Square, major & minor traffic and parking cases) . Difference in the proposed fiscal amount �.orsus the current baseline: ($23,600) . Considerations : FTE would be increased by 2.5%, City Attorney increased by 90%, decrease in police E overtime, maximum collections control would be retained, County service chargebacks riot known at this time, full service commitment to citizens, full service image created, increased space demands on the Civic Center, increased adjudication control, most control over implementing judicial philosophy, Police Department costs reduced, more disposition consistency, need to further enhance existing system to manage caseload, clear• jurisdiction of cases to police officers, indigent defense and interpreter's costs would go up, jury trial costs and time would be increased, and the City would be self—reliant. c. There was discussion on looking at a blend of dollars and service. Council consensus was to direct staff to add in } costs and information on a 6th option which would be Option No. 2 plus major traffic cases. s d. It was noted that the County will be doing their own court study. After this has been completed, it may be more clear as to what the chargebacks will be for cases sent to District It Court by municipalities. Staff would continue to monitor and as soon as this information was available, Council would be advised. Page 7 — COUNCIL MINUTES — OCTOBER 19, 1987 M e. Staff was directed to meet with Councilors Schwartz and Edwards to go over the court study information. The Court Study would be scheduled for further review at the November Council study agenda meeting. 7. CITY ADMINISTRATOR CONTRACT AMENDMENT a. RESOLUTION NO. 87-127 A RESOLUTION OF THE TIGARD CITY COUNCIL APPROVING EMPLOYMENT AGREEMENT WITH ROBERT W. JEAN, CITY ADMINISTRATOR. b. Motion by Councilor Eadon, seconded by Councilor Johnson to approve Resolution No. 87-127. Approved by a unanimous vote of Council present. 8. NON AGENDA ITEMS a. City Administrator synopsized the histor• behind the 9-1-1 Fund Distribution Study resolution presented for Council consideration. Thea resolution waS in keeping with the unders tand i rigs reached at a meeting with the Fire District and other nearby jurisdictions. b. RESOLUTION NO. 87-128 A RESOLUTION OF THE TIGARD CITY COUNCIL_ REAF!'IRMING AUTHORIZATION FOR A 9--1-•1 FUND DTBTRI:BUIION STUDY AND APPROPRIATING CONTINGENCY. C . Motion by Councilor Johnson, seconded by Councilor Eadon, to approve Resolution No. 87-12.8. Approved by a unanimous vote of Council present. d. Consensus of Council present was that thkrre should be no "deselect ion" of consultants; that is, all qualified consultants should be considered. 9. ADJOURNMENT: 11.:36 p.m. Approved by the Tigard City Council on December 21, 1987. C 6-tfu� W` >g Deputy Recorder - City of Tig d ATTEST: Mayor - City of Tigard cw/2100D Page 8 - COUNCIL MINUTES - OCTOBER 19, 1987 TIMES PUBLISHING COMPANY Legal P.O.BOX 370 PHONE(503)684.0360 Notice BEAVERTON,OREGON 97075 Legal Notice Advertising r CA ,A k l a, n i�., © • ❑ Tearsheet Notice �=r • (� <j-� ,a7 �� • ❑ Duplicate Affidavit V AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUN Y O�F WASHINGTON, ass. being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the VI511'c-;J ";� a newspaper of general circula n as defined in ORS 193.010 and 193.020; published at__1- in the aforesaid county and state; that the a printed copy of which is hereto annexed, was published in the no entire issue of said newspaper for_ successive and consecutive in the following issues: i Subscribed an to before me this 4 c--T'�`StS Nlotary Public for Oregon44 My Commission Expires:q _Z `C E i AFFIDAVIT j I The following selected agenda items,ars published for your Informatiom anther information and full agendas may be obtained from the City Recor- der,13125 S.W.Hall Blvd.,Tigard,Oregon 97223,or by calling 639.9171 CITY COUNCIL REGULAR MEETING-OCTOBER.19,1987 6:30 PM Study'Sessfan i TIGARD CIVIC CENTER,TOWN HALL ; 13125'S.+11.HALL BOULEVARD,TIGARD,OREGON c Aunicipal Court Study Discussion • Employee Assistance Program Discussion •Sxecutive Session--under the provisions of ORS 192.660(1)(d),(e),and / (la)to discuss labor teLflUbAk real property tram a£tiom and carrent and f 7 `)lending litigation issues: MI"' Publish October 15,1981. _ �r Note to file: I called the Press (Oregonian and Tigard Times) that the 10/19/87 meeting would start at 7:30 p.m. instead of 6:30. I made these telephone calls on October 14, 1987. �Ga Zo Caths eatle��A� C MEMORANDUM TO: Members of Council October 14, 1987 FROM: William A. Monahan, Director of Community Development RE: Council Workshop with Economic Develoment Committee The attached information pertaining to the study session discussion with the Economic Development Committee was not included in your packet. Please review the materials for discussion on Monday. ECONOMIC DEVELOPMENT COMMITTEE/CITY COUNCIL WORKSHOP Monday, October 19, 1987 7:30 p.m. TOPICS OF DISCUSSION I. Review of Past Year's Accomplishments o Developed Philosophy Statement o Defined Committee Role o Laid Groundwork for City Center Task Force �P II. Development of Ambassador Program i o Information Network (other organizations) o Recruiting New Business III. Tigard Triangle Development o Visions o Concept Plan cw/1355D C Council Goal: Develop Targeted Economic Development Action Plan Economic Development- Committee Activity: • Philosophy Statement A Philosophy Statement was developed to guide committee activities. s Action Plan An Action Plan has been outlined to direct committee efforts. The plan elements are being evaluated; the committee will determine appropriate steps to address each element. i i s Ambassador Program l The committee is proposing a program whereby leaders in Tigard's business community will act- as "Ambassadors" to help in recruiting new businesses into the area. The committee will act as coordinators for this program E and supply Ambassadors with any information needed. In addition, conunittee members will act as Ambassadors in that they will develop and distribute informational and promotional material on Tigard and will act as advocates for the City. { f a Tigard Triangle The committee views a plan for the development of the Tigard Triangle as a t high priority. The committee has been discussing triangle issues and types of development appropriate for the triangle and will continue to work with staff on the Triangle Plan. { to I i e • The committee will work with staff to develop informational material to_be { used to promote Tigard as a good place to do business. Material will be developed targeting new businesses and existing businesses. Material will be distributed through the Ambassador Program, City staff-, the Chamber, I-5 Corridor Assoc. , TVEDC and upon request. Packets of information can be assembled appropriate to requests and distributed in City of Tigard ' folders. t 3 s The committee continues to • monitor development proposals, informat:ion/statitit ics compiled by City staff, City Conter Plan progress, etc. cs/11.40D 5 PHILOSOPHY STATEMENT The Economic Development Committee will undertake activities top exist ng positive business environment, attract new business and support businesses. The Committee will monitor current development and potential development opportunities within Tigard. The Committee will facilitate the flow of information among developers. City officials, business persons and other economic development/marketing organizations. The Committee wall actively promote the City as a good place to live and do business both locally and outside the region. The Caswittoe will .seek opportunities to enhance Tigard's business climate and pursue those opportunities to fruition. i" .I Y. rn/33%GI' x x / x � « x x � o x � x o k § x x . w � § x .o x � ' C ! � B � 0 « « x x « x . � . x x x x x « � 2 x x x x x 2 d « « « x « x x i , o c � cuI� ■ 2 � � 0 2En c 5 . % k 1-4§ R § � 91 44 kf 2 04 si § ■ * \ 9 § k . 0 a % ■ q 0 c t � q u 0) a ji . § � � �� 8� o © 4) ,4 q & � ■ _ 4J 4J � _ t a r ■� ■ c ■ > 2 c o R 2 J ro » w ; § k ° © � ƒ k 2 R k8 v R J § Com• x W x x �• * x x � x U X x x � x x � w 00 * x x x Oa _ ca � x x U * x x x * x aC x x x x •k W i7 x x X x x a 44 41 li ra o rc) to o JJ 41 u OU:3 a Li to CL `E E O O w V N 4J Aj all 4 0 p w � m 41 * j rn cn a r+ c s, rn s c "v ej dcrooco � �+ �+ b a .& -1 0 -4 4J -r4 9 m I 4J +134 Ln m >1 4J 40u •" ...q Q° °'v rn� U40 - 4 m L • 0 o C > a Z H a VO E b 0 Council Goal: Develop Targeted Economic Development Action Plan Economic Development Committee Activity: • Philosophy Statement (attached) A Philosophy Statement was developed to guide committee activities. • Action Plan (attached) An Action Plan has been outlined to direct committee efforts. The plan elements am being evaluated; the committee will determine appropriate steps to address each element. • Ambassador Program The committee is proposing a program whereby leaders in Tigard's business community will act as "Ambassadors" to help in recruiting new businesses into the area. The committee will act as coordinators for this program and supply Ambassadors with any information needed. In addition, committee members will act as Ambassadors in that they will develop and distribute informational and promotional material on Tigard and will act , . as advocates for the City. • Tigard Triangle The committee views a plan for the development of the Tigard Triangle as a i high priority. The committee has been discussing triangle issues and types of development appropriate for the triangle and will continue to work with staff on the Triangle Plan. • The committee will work with staff to develop informational material to_be used tar promote Tigard as a good place to do business. Material will be developed targeting new businesses and existing businesses. Material will be distributed through the Ambassador Program, City staff, the Chamber, I-5 Corridor Assoc. , TVEDC and upon request. Packets of information can be assembled appropriate to requests and distributed in City of Tigard folders. • The committee continues to - monitor development proposals, information/statistics compiled by City staff, City Center- Plan progress, etc. cs/1140D i PHILOSOPHY STATEMENT The Economic Development Committee will undertake activities to promote a positive busi�wss environment, attract new business and support existing businesses. The Committee will monitor current development and potential development opportunities within Tigard. The Committee will facilitate the flow of information among developers, City officials, business persons and other economic development/marketing organizations. i The Corranittee will actively promote the City as a good place to live and do business both locally and outside the region. f The Committee will seek opportunities to enhance Tigard's business climate and pursue those opportunities to fruition. i 1 . 1 s P i i i 1 JA:cn/3376P A i ' f ACTION PLAN ELEMENTS PRODUCTS i I. Improve Business Climate f • Streamline Codes • Information to Businesses ; • Ambassador Program e Coordination E II. Promotion e Events • Information — Brochures . . . • Ambassador Program E I Y III. Community Education • Economic Development — what's good about it? s — Taxes ' — Jobs — Diversity i IV. Data t Information e What do we have? E • What do we need? V. Coordination s Interaction with other organizations • Ambassador Program t t sb/10090 E E i r i GEM GOu f1Gt t C=cOAL. 6. DEVELOP TARGETED ECONOMIC DEVELOPMENT ACTION PLAN. . . • "Pro—Plan" Development Services Philosophy. . ."Can Do" o Target Commercial Centers and Deemphasize 99W Strip (Specific Review of SW Commercial Area) • Encouraige Business Park, Office Park and Light Industrial Park Development e City Center (CBD Plan Review e Tigard Triangle Strategy and Facilities Need Evaluation • Balanced Commercial Development, city Center and Targeted Centers • Active Support to Existing Businesses/Needs and Pro-Active Marketing/Recruitment of Specific Businesses • Written Econooic Development Philosophy/Statement e Destination Events, Activities and Neighborhoods/Parks. . . �. l r f The Council is meeting in the Tow all Conference onferencee to jo o theomon rougIfthe Town Hall -- to your right). Be You wish to speak to the Council, please sign in below. Name & Address Subject you wish to address. . /vim �.2 o c-✓/� G�.r��ll-Zo-a,�� l�-�' ��.�!�' 1�.c.._. — ��Qz. 7� 8E -�'u.�cS�PG'a W rr�l G�.i p►�C�; � '� !.1 �6 a8�a-�•t�'A '12�R�SC,N'f'A'T�v kJ « A �� q..� $;gfl 'ToN�bit ''l � � v ?►`:� Sri (Oamu- VAS ACGN°PA GL }�74 o SZ aerr N7q pro D p � - � o1 � r ? (-N Q Os a r -� z • n 3 r -P1 C EQ L�1 n (Q � � 2�[G►-LI t�1 .= v V� r October 15, 198 •� The Developer of Westbrooke Apartments, Walter West Corporation, proposes the following along the south line of the project and o the north line of Cotswald Meadows No. 1 1 . Install an 8 ' -0" high cedar board on board fence along the ti 640 feet of the property to the property line of the proposed Cotswald Meadows No. 4 . If the Cotswald Meadows No. 1 approve, the developer would like to build the fence on top of the existing retaining wall , thus additional privacy. If building the giving the property .owners { fence on top of the wall is not approved by the property owners, the developer will install the fence at the level of his property along the south line. 2. In addition to the fence, the developer proposes to plant 6 '-011/8 '-0" arborvitae from 3 '-0" to 4 '-0" o.c. in front of the fence. These shrubs will grow tall enough to completely hide the buildings within a few years. 1 We would like to suggest tb the Tigard Planning Department to make this proposal part of the approval of the project. This proposal is made at the request of the neighbors. dfwPPn S r APPROVED N.P.O. CHAIRMAN W)gpne- J WALTER WEST CORPORATION // BY i BY � I'OR THE HOMEOWNERS OF � WASHINGTON CAiJMTY, OREGON CITY OF TICFA D OREGON Ii I John Acker Assistant Planner Community Development Department 13125 S.W.Hall Blvd. F.O.Box 23397 �. Tigard,Oregon 97223 (503) 639-4171 i City of Tigard DIRECTORY OF CITY OFFICIALS AND ECONOMIC DEVELOPMENT CONTACTS CITY I: TI FA I OREGON DIRECTORY OF OFFICIALS 25 Years of Service 1961-1986 Mayor and Council Tom Brian, (Mayor) , Occupation: President, Tovin Company Gerald Edwards, (Council President), Occupation: Chief of Security Washington Square Carolvn Eadon, Occupation: Community Activist Valerie Johnson, Occupation: Sales Manager, Stimson Lumber Co. John Schwartz, Occupation: Assistant Fire Chief, TRFPD Administrative Officials (reached 9-5 Monday through Friday at 639-4171) City Administrator: Bob Jean, extension 306 tCowmunity Development Director: Bill Monahan, extension 322 Community Services Director: Jill Monley, extension 334 Police Chief: David Lehr, extension 219 Library Director: Irene Ertell, extension 274 Economic Development Committee John Savory (Chair) : Owner—Operator, Southwest Office Supply Jim Corliss: Owner—Manager, Landmark Ford Amo De Bernardis: President Emeritus, PCC Susan Clark: Director, Oregon Human Development Corporation, Center for Employment Training David Clement: Senior Economic Development Specialist, PP&L Patrick Furrer: Attorney Kate Hart: Major Account Specialist, Tektronix Robert Pierce: Financial and Insurance Services 13125 SW Hall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 Awl Other Board Chairpersons City Center Plan Task Force: Stuart Cohen Planning Commission: A. Donald Moen Transportation Advisory Committee: Joe Schweitz a `s ECONOMIC DEVELOPMENT INFORMATION (reached 9-5 Monday through Friday at 1 639-4171) i i General Information/Land Inventory Elizabeth Newton, Senior Planner, extension 317 Duane Roberts, Administrative Planner, extension 347 John Acker, Assistant Planner, extension 347 A Permit Proce;sine and Extension Information � -- Zoning, Comprehensive Plan, Signs Keith Liden, Senior Planner, extension 316 Deborah Stuart, Assistant Planner, extension 349 r Tom Dixon, Assistant Planner, extension 315 r -- Transportation Randy Wooley, City Engineer, extension 321 -- Engineering, Public Improvement Requirements Randy Clarno, DevelopmentServices Manager, e er, extension nsion 311 III John Hagman, Engineering Technician -- Building Permits, Tenant Modifications, Inspections Brad Roast, Building Official, extension 319 Ed Walden, Assistant Building Official, extension 354 Ron Hansen, Code Enforcement Assistant, extension 360 DR:cn/3236P/21P DIRECTORY OF CITY OFFICIALS - Page 2 TIGARD t OUARTERLY REPORT , April — June, 1967 BUILDING, PLANNING AND BUSINESS TAX ACTIVITY — DEPARTMENT OF COMMUNITY DEVELOPMENT BUILDVIG PERMITS Apr. — June Apr. — June 1986 1987 Single Family No. Units. ... . . . . . . . . . . . 99 101 High and low Unit Value $ $51,000.00 to $ * $150,000.00 Largest Unit Size. . . . . . 3,753 square feet Smallest Unit Size. . . . . * 1,080 square feet Duplex No. Units. . . . . . . . . . . . . . 0 0 High Value Per Unit 0 0 Low Value Per Unit 0 0 O Multi—Family No. Units. . . . . . . . . . . . . 100 0 Average Value Per Unit $ $ 00'00 Largest Unit Size. . . . . 00 Smallest Unit Size. . . . # 00 * Figures Unavailable C (0674P/d22P) t BUILI)i G PERMITS April — June, 1987 Commercial and Industrial Propose-1 Use Square Footage L Value Westwood/Learning Tree Day Cara 6,240 $ 122.000 Oregon Ki Society Training 3,934 $ 125,000 KC Residential Center 3,490 $ 70;000 (5 carports) Carport Westwood/Albertson's Retail (Sitework) 782,673 $1,804,512 $ 30,000 Westwood/Albertson's (Foundation) Cafaro Retail (Sitework) 413,851 $ 545,000 Cafaro (Foundation) N $ 131,444 Commercial and Industrial Activity Remodel, Additions Trammel Crow64,554 10200 SW Greenburg Offices 4.872 $ Trammel Crow 10300 SW Greenburg Offices 2,280 $ 18.240 Gazely 42 $ 2,900 12700 SW Hall Maufacturing Learning Tree/Westwood 320 $ 7,500 Pool in Center Hallberg 800 $ 3,000 7420 SW Hunziker Offices Gospodinovic $ 5,000 12750 SW Pacific Hwy. Offices/Retail R. A. Gray 16285 SW 85th Offices/Mfg. 2,178 $ 21,780 Time Electric 15688 SW 72nd Offices 3,000 $ 30,000 10855 SW Cascade Warehouse Floors Add. 6,863 $ 200,000 Koll 10160 SW Nimbus Offices 920 $ 2,000 Crescent Grove Cemetery 9925 SW Greenburg Mausoleum Addition 2,400 $ 127,479 BUILDim; PEROTS April - June, 1987 Commercial and Industrial Activity Remodel, Additions Proposed Use Square Footage Value R. A. Gray 16285 16285 SW 85th Woodworking 3,634 $ 20 Southland 360 $ 4',000 10650..SW McDonald Bottle Storage Koll2,056 $ 22,000 10115 SW Nimbus Furniture Sales r Hallberg �'., 800 $ 8,500 7440 SW Hunziker Offices 4 Arco $ 900 12485 SW Main Service Station R & 8 7000 & 7150 SW Hampton Offices 2,015-1,514-733 $4,100-$4,500- $3,500 Koll1,800 10130 SW Nimbus Offices 4,000 $ Ranier Bank $ 1,200 10250 SW Gr'Qenburg Bank Equities Northwest 998 $ 15,000 10115 SW Nimbus Insurance Office Jadco 16055 SW 74th Fence/Loading Dock 2,400 $15,000/$2,000 Trammel Crow 12020 SW Garden Place Computer Chip Mfg. Offices (Spectron) 12,000 $ 20,000 Koll1,500 10240 SW Nimbus Offices 1,152 $ Hall Blvd. Baptist Church 14145 SW Hall Blvd. Church 500 cu yd fill JC Penney 9500 Washington Sq. Rd. Retail Satellite Ant. $ 2,000 Sentrol 31,783 $ 145,000 10575 SW Cascade Mfg. Area Koll2,200 10240 SW Nimbus Offices 2,160 $ First Baptist Church 60,000 11075 Sw Gaarde St. Church 1,560 $ Simco14,300 9370 SW Greenburg Doctors Offices 1,400 $ Koll1,000 10160 SW Nimbus Offices 1,020 $ i nEw PROJ' EUS April — June, 1987 i Commercial and Industrial Activity Remodel Additions Proposed Use Square Footage Value R. A. Gray 2,178 $ 21,780 16285 SW 85th Office/Warehouse R•1628A. 5 ay SW 85th Office/Warehouse 2,178 $ 21,780 Trammel Crow 4,242 $ 30,000 10220 SW Greenburg Offices Reebox 16160 SW Upr Boones Fry Rd Offices, Warehouse 868 $ 6,000 � Levitz800 r w 9770 SW Scholls Ferry Rd Temp Tent for Sale $ Allwood Industries12,000 . 12700 SW Hall Blvd. Manufacturing Offices 2,021 $ (� Trammel Crow 1,113 $ 8.904 10200 SW Greenburg Offices E. Robinson 800 $ 81000 7340 SW Hunziker Offices Dick's Color'lCenter § 4 s 12568 SW Main St. Retail Sales ,G00 Weigel 6975 SW Sandburg Fibernet $ 5,000 i Wolff 1,485 $ 25,000 } 10156 Washington Sq. Rd. Tan Salon 99 Capone 13080 SW Pacific Hwy. Car Repair 890 $ 2,000 Hall Blvd. Baptist Church 4,200 $ 147,000 14156 SW Hall Blvd. Church Addition (0674P/d22P) f� k G tilt: ik. i Irk' t7 , 1-`'�— 7•:�:�!`~rte:' y � •• • y f f� _ ryi nEW BUSinESS TAX . RECEIPTS _ April — June, 1987 Name Address Employees Type Blue Heron Bookshop 12555 SW Main St. 1 Books Cedrus 10980 SW 81st 2 It Mail Order Software Charlottes' Children 11940 SW Pacific Hwy. 1 Children's Clothing Creative Window Cvring 10350 SW Serena Way 1 Window Covering 0 & R Kirby Co. 12750 SW Pacific Hwy. 0 Vacuum Sales Delta Fire, Inc. 14795 SW 72nd Ave. 9 Fire Protect. Contractor Empire Batteries, Inc. 7320 SW Bonita 4 Batteries Galanti Organ Builders 15812 SW Upper Boones Fry 2 Organ Builders Gent Auto Restoration 12155 SW Grant Unit C 1 Car Restoration Greenburg Cleaners 10763 SW Greenburg Rd. 1 Dry Cleaners Hamlyn Overseas Trad. 10170 SW Nimbus #H5 5 Mail Order Health Physics Northwest 111535 SW 67th 6 Health Physics Consulting J & J Sales & Mktg 7140 Sw Fir Lo,-p #220 3 Manufacturer's Rep Jackson C. Towne 11945 SW Pacific Hwy. 1 Fireworks Stand Kid's Kut & Kurl, Inc 10154 SW Wash. Sq. Rd. 5 Hair Lepus 7495 SW Tech Ctr. Dr. 2 Elect. Nssembly 9 Office Magno—Humphries,• Inc. 8800 SW Commercial St. 21 Food Supplement Mfg. One Hour Photo Finish 13050 SW Pacific Hwy. 3 Photo Lab & Sales Oregon Shellfish 8900 SW Commercial St. 1 Food Photo Magic 12220 SW Scholls Fry Rd 1 Photo Processing Pit Stop Gas 11540 Sw Barbur Blvd. 1 Gas Quality Quick Mart 11606 SW Pacific Hwy. 1 Grocery/Deli Randa K. Pittman, CPA 7340 SW Hunziker #104 3 CPA Regency Mgmt Svc 6950 Sw Hampton #301 1 Secretarial Service Scentura Creations 10170 SW Nimbus #H-4A 10 Wholesale Fragrance Design Spring Cleaners of Ptld 11580 SW Hall Blvd. #4 1 Cleaning Superior Wholesale, Inc 12230 SW Main St. 1 Wholesale Liquidation Virtual Knowledge Sys. 15255 SW 72nd, Suite D 1 Software Development Z Best Distributors 16285 SW 85th 0107 1 Wholesale Supplies (0674P/d22P) WASHINGTON COUNN,OREGON 101617Y OF T117A RD U, e POTENTIAL 5 Vancouver Tigard's greatest assets are its potential for continued quality growth and com- mitment to excellent development stan- 205 dards. Since incorporation in 1961,the City Portland has rapidly become an urban community internatio 99e nal with a strong tax base and diversity of Qr airport business. Tigard's tax rate of $1.99 per thousand is among the lowest in the Portland metropolitan area. The low rate is credited to sound fiscal management and a strong economic base. Industiial PORTLAND and commercial properties represent a large proportion of the Tigard tax base. Pending local improvement districts will X26 405 open up large sections of the community to future development thus further 26 Beaverton strengthening the base. Two areas are 26"" the focus of Tigard's economic develop- 99e ment effort; the Tigard Triangle and the 217 Central Business District, 99w 5 GROWTH POTENTIAL ■ Tigard is a fast growing community with T , ar 205 further rapid development anticipated. 9 Lake The City's Comprehensive Plan, adopted Oswego 99e in November, 1983, is structured to best 99w accommodate now growth. City policies encourage the opening of large tracts of land to commercial and industrial Tualatin activity, thus Increasing an already strong economic base.A progressive Community 205 Development Code is in place as well as an active Economic Development 5 Committee. These are further indications /99e of the City's desire to acommodate new businesses. Furthermore,Tigard has a streamlined permit processing system.The above is indicative of Tigard's interest in keeping and attracting high quality commercial and industrial concc,m. EMPLOYMENT LABOR FORCE AND 1985 DEMOGRAPHICS The City of Tigard's population has grown Tigard 13,440 by over 212% since 1970.This tremendous Washington County 120,480 growth coincided with the rapid development of Washington County as a Portland Metro Area 614,190 high technology center and, more impor- tant, an attractive place to live.The Workforce residing within 20 County and City labor force are highly minutes of Tigard(1783): 92,780 educated with a substantial percentage of professional and technical workers. Tigard's labor force is continuing to grow as employment opportunities diversify. sources. Metro,washington County ECONOMIC DEVELOPMENT COMMITTEE TIGARD'S MAJOR EMPLOYERS A nine member Economic Development September 1986 Committee was created in 1983 to -� develop the City's economic strategy. FIRM PRODUCT or SERVICE EMPLOYEES The committee is made up of citizens representing industry, banking, com- Gerber Legendary Blades Cutlery 270 merce and education. Four special areas COe Manufacturing Machinery 250 of economic concern are represented Farmers insurance Insurance 250 on the committee. These areas, the focal Lamb-Weston Food Products 240 points of the City's program, are: the Tigard Triangle, the Central Business Sentrol Inc. Electronic Components 200 District, the 72nd Avenue Industrial Area, RFD Publications Publishers 180 and the Cascade Blvd. Industrial Area. Fred Meyer-Tigard Shopping Center 170 Williams Air Control Motor Vehicle Parts 164 TIGARD TRIANGLE Irvington-Moore Sawmill Equipment 110 Early in 1983, the City annexed 162 acres Fought and Co Steel Fabricators 106 of the Tigard Triangle. This very desirable Siemens-Allis High Volt. Switches 103 area is bounded by three major Ted Nelson Co. Metal Fabricators 100 highways;Highway 99W,Highway 217 and 1-5. No more accessible or visible developable property exists in the Portland Metropolitan area. Most of the area lends itself to general commercial, commercial professional and industrial parks. The Haines Interchange and 68th Avenue-Parkway Local Improvement BUSINESS PARKS District are now in place. These projects enhance and a second planned Local Map Improvement District street project will Ref, Sq. Ft. further enhance the area's accessibility No, of Spoc© Adolk and public services. 1. (PacTrust) Oregon Business Park 1,100,000 IF TIGARD CENTRAL BUSINESS DISTRICT 2. Koll Business Park 276,940 The central area of Tigard is the focus of 3. Park 217 245,000 a revitalization effort. Improvements to 4. Tigard Industrial Center 120,000 roads, storm drainage and railroad cross- 5. Commerce Plaza 77,850 ings will be completed. These public 6. Atrium West 60,000 facility enhancements will add to the economic development potential of the 187 acre area. In 1986 the City completed See map on opposite page for location of each of the above. its Civic Center and Fanno Creek Park. 72ND AVENUE INDUSTRIAL AREA The bulk of Tigard's industrially zoned land is located in this area. Three major business parks already are in place as AVAILABLE INDUSTRIAL/COMMERCIAL SITES well as a large number of nationally known firms. Public facilities are in place MAP which contribute to the growth potential REF. NUMBER OF of the area. NO. NAME ACREAGE PARCELS A. Tigard Triangle 170.34 many CASCADE BLVD. INDUSTRIAL AREA B. Durham Road 50.5 1 The northern most tip of Tigard is the C. Hunziker 37.5 2 location of several nationally known in- D. SW 85th Ave. 18.4 2 dustrial firms as well as the Koll Business E. Boones Ferry 14 Center. The area is adjacent to F. SN 74th Ave. 12 1 Washington Square and has direct ac- G. SN 72nd Ave 11.1 2 cess toH Highway 217. The Oregon Human H. Cascade 6.1 1 Development Corporation is strategically located here as well. See map on opposite page for location of each of the above• � e }aW SWOPPING AND SERVICES j – Tigard is served by several major shop- CASCADE BLVD. pin centers including Tigard Plaza, Can INDUSTRIAL � _- ping 9 g ° A EAS turbury Square, Fred Meyer's center, _ r- Greenway Town Center, and Washington _.. TRS nae Square. Together they provide abundant IiMlr+ and convenient shopping opportunities •C_ I R?.— 99 / - to meet the varied needs of area con- sumers. Washingion Square, a regional ° shopping center, has 140 stores in a 125 acre site providing the most modern of shopping opportunities. The center has _ f over 1,200,000 square feet. Z�. O 1 There are thirteen hospitals in the Portland Metropolitan Area within thirty TIOARD minutes travel time of Tigard. These major `.B D. ` health care facilities offer a full range of programs to meet the needs of area • C(hY t' citizens. Two major hospitals are within ten minutes of most Tigard residents, nd AVE IN._.._.... i NDUSTRIAL AREA F D i -�' -- -- -- — a O D 3 E -- • n'.:w + Imo° SPECIAL.AREAS OF ECONOMIC CONCERN HOUSING RECREATION OPPORTUNITIES EDUCATION Tigard has a wide diversity of housing Tigard is easily accessible to many ex- Tigard residents are served by the styles and prices. New single family cellent recreational opportunities: the Tigard and Beaverton School Districts construction is taking place in several recreation and cultural facilities in as well as a good private school planned developments throughout Portland, Mt. Hood seventy miles to the system.These systems provide qu Tigard. Over 350 single-family housing east and the scenic Oregon coast educational programs for students, k. permits were issued during the first nine eighty miles to the west. from kindergarten through high school, months of 1986. The average cost of a The City of Tigard owns and maintains Higher education is available from single family home in Tigard is $86,000 Cook Park, the only regional park in both public and private education although the range is substantial. Washington County. The City operates institutions. Over 40,000 students are Within the city and county areas sur- this 57-acre multi-facility City park as pursuing careers in the arts,engineer- rounding Tigard, other housing oppor- well as several smaller neighborhood ing, the sciences, medicine, law, and tunities abound. Styles ranging from partes and an expanding,greenway other disciplines at area colleges in modem condominium and single fami- anti :)icycle path system. close proximity to Tigard. Specialized ly homes to well preserved farm homes The Tigard School District,with its programs of study for people are available to meet many individual modern school facilities, offers a full employed in the high technology tastes. Homes priced for all income range of indoor and outdoor recreation fields are available at the Oregon levels are available in the area. year-round to Tigard's citizens. Graduate Center and Portland State Tiigard's housing stock is in excellent Citizens of Tigard are committed to University. condition with contemporary houses providing recreational opportunities Industry-specific training Is offered In dominating. Duplexes, apartments and to all members of the community. In Tigord by the Oregon Human Develop- condominiums are available in a 1980, several citizens conceived of ment Corporation, in cooperation with variety of price ranges. The average and organized an effort to raise funds the Private Industry Council and the rent In Tloard is $350. for the construction of a new high local Service Delivery Areas. school football stadium. This civic Also located in Tigard is the Portland effort is typical of the strong community Japanese School, The school offers attitude existing in Tigard. Saturday and summer classes for the children of Japanese families who are temporarily residing in the metropolitan area, Enrollment is approximately 120. The curriculum is set by the Japanese Ministry of Education. POPULATION COLLEGES AND UNIVERSITIES 1970-11985 FALL 1986 1970 1980 1985 Increase Tigard 6,5On 14,290 20,250 212% NAME STUDENTS LOCATION DISTANCE Washington Co. 157,920 245,810 268,000 70% Private (Full Time) Ptld. Metro Area 1,007,130 1,242,590 1,281,400 27% George Fox 550 Newberg 14 miles Lewis&Clark 3,000 Portland 7 miles Linfield 1,400 McMinnville 28 miles Marylhurst Ed. 1,050 West Linn 10 miles For Further Information Contact: OR Graduate Ctr. 110 Beaverton 5 miles Pacific Univ. 1,250 Forest Grove 25 miles Department of Community Development Reed College 1,110 Portland 10 miles City of Tigard Univ. of Portland 2,800 Portland 16 miles 13125 S.W. Hall Blvd. P.O. Box 23397 Tigard,OR 97223 Public (503) 639-4171 OR Hth. Sci. Univ. 1,170 Portland 7 miles Portland St. Univ. 15,000 Portland 8 miles 12420 S.W. Main Stt.. Tigard Chamber Commerce Portland Comm. Col. 6,500 Portland 3 miles Tigard, OR 97223 Mt. Hood Comm. Col. 3,730 Gresham 25 miles (503) 639-1656 Clack. 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Newton Senior Planner Community Development Department lip 13125 S.W. Hall Blvd. P.O.Box 23397 Tigard,Oregon 97223 (503)639-4171 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 19, 1987 DATE SUBMITTED: October 12 1987 ISSUE/AGENDA TITLE: Employee PREVIOUS ACTION: _ Assistance Program PREPARED BY: Jill Morley, CS Director JA DEPT HEAD CITY ADMIN OK REQUESTED BY: Jill Manley, CS Director POLICY ISSUE Shall the City of Tigard provide an Employee Assistance Pr•ogr•am (EAP) to its troubled employees. INFORMATION SUMMARY Almost three years ago, upon settlemenL of the OPEU agreement, an employee "wellness" committee was established by the City, as a part of the Safety Committee, to identify ways Lo address several concerns raised during that negotiating process. The committee ran a city--wide survey of needs, studied a variety of issues, and implemented many pr•ogr•ams (audio testing, brown bag lunch talks on health topics, etc. ) . One of the issues identified as a need but not yet addressed is the problem of dealing with troubled employees. A troubled employee is one who is distracted from his/her work by a personal difficulty. This distraction could be a personal problem relating to health, finances, family or- work relationships or other difficulty. Personnel studies have shown that when an employee is distracted, they are less productive, less careful in operating machinery and vehicles, lass cooper•<Ative and many times this distraction manifests itself' in negiitivr w,Ays cro,Ating discipl.inar•y situations (att.iLude, attendance, productivity) . i $5,000 hi.+d been set asides in the 86/81 budget for• the purpose of implementing EAP ; in that fiscal year. With my arrival on staff, I was assigned the task of designing and implementing an EAP. In order to do this, I asked the "wellness" committee along with other employees representing other departments to study the i issue, design a program which would work here in Tigard, and select a vendor•. This was accomplished in May. Since the concept of an EAP was new to Tigard and the amount was $5,000, a request for approval was submitted to City Council on June 15, 1987. Due to concerns and questions, the subject was postponed until now. f t Included in this packet are: 0 Collective list of concerns expressed by all CC members; o Answers to many concerns/questions raised; 4 o Article from a recent Public Management magazine describing the value of an EAP program to the organization; and, o Copy of proposed Cascade? Counseling Center agreement. 1 The work study session on October 19 is intended to present the EAP as proposed by 6 the employee committee and to answer questions you have raised. Jerry Brown of the t Cascade Counseling Center (selected vendor) and some members of the "wellness" committee will be present to discuss the issue. From this discussion I hope to assemble a recommendation for City Council action at a future meeting. ? s ALTERNATIVES CONSIDERED 4 FISCAL IMPACT SUGGESTED ACTION None at this time. sb/1279D CITY COUNCIL. COMMENTS REGARDING POSSIBLE EMPLOYEE ASSISTANCE PROGRAM o No problem with concept, however, think number of free visits could be reduced. o Auditors view of the program: - are we getting what we paid for? - are employees using it for "important" matters? o Use only when problems are affecting employees work. o Clear that employee is responsible for the change in behavior. o Clear that the manager, is responsible for handling performance rol ;t(,J problems on the spot --- EAP is not a substitute for management responsibility (language to this effect in EAP contract) . o Know program can be very helpful - a friend had one and truly benefited --- so did the employer. o Needs to be used prudently. o Has had experience with EAP throughout own or,gani/.<at.ion - riot really noticed changes in productivity as a re:ault . o If support it, is important to be able to discontinue in the future if determined necessary (budget, effectiveness. . . ) . Clear understanding of this with both unions before beginning. o Employees should share in cost on voluntary visits perhaps $5-410. (Couldn't: require that on mandated visit) . o An absolute cap on number of visits . o Personally don' t believe in this kind of program but realize that it' s becoming common and necessary and can support it wi.th limits in number of free visits and possible co-pay . o Not against concept but concern over dollar amount. o Problem funding it -- if could come out of SAIF annual refund, would feel. better -- when $ not available here, then it' s a new decision to r•e-fund it. o Concern over employee sharing some of the cost. o Like to be able to stop the program if determined necessary — perhaps until can see some data showing clear benefits. o Not able to support a completely City funded program long term without some clearly identifiable benefits to the City. o Philosophical problem in the level of help — perhaps use a referral list- instead. o Don't feel it's the employers responsibility to provide this kind of service. EPA NOTES page 2 r^ o By providing, can create additional problems (claims against City substantiated by counseling process) . o Also concerned that it be an ongoing precedent and "expected" by the unions. o Perhaps used as a last resort- -- not the "solution" but a stop gap. o _If it's created at all . . . want on a shared basis and not a duplicate of medical plan coverage. o Would like to see how handled --- how tied in with medical . o What did other agencies who now have an EAP try before instituted their program -- reference lists? How did they come to the decision to establish an EAP. o Perhaps a list gets us off the hook the same way legally. o How do wo koup it from bc�comirn3 a negotiated grievance? !low do we keep it out of the contract? o Is our organization a size where wo nood this kind of program. sb/1279D RESPONSES TO QUESTIONS AND CONCERNS o It is possible to reduce the number of free visits. We arrived at 10 based on what other organizations are currently doing. A related fact may be that the average number of visits (hours) per problem in Multnomah County is 5.7. o Data on usage will be provided to the City for billing and, therefore, audit proposes. In addition, we can arrange with Cascade Counseling Center for other- useful data to be received. Of course, all data will be anonymous as to employee name. a Responsibility for correction of work related performance rests clearly with the employee. If performance is riot acceptable, the supervisor must deal with it. How this relates to an EAP will be. built into training which is provided by the vendor as a part of the program. o We did receive a SAIF (worker's compensation) refund of $25,000 in fiscal year 86/07 and anticipaLe a refund again this year of a relative amount. These refunds are due to good claims performance (lack of claims and small dollar claims) . Since an [:AP reI-ates Lo possible worker's compensation cls.+.ims, it: could be rationalized to use some of this refund for funding the EAP. o An EAF> is a permissive subject of bargaining and .is riot a part: of any of our existing bargaining agrooments. There is nothing to preclude the idea coming up in future negotiations, however, the CC intent that it riot be included can certainly be made clear up front. l o Referral lists can be used rather than providing a funded counseling program. Portland Community College does this. However, has no data on usage because there is no way to track it. They also have no way to assure delivery of quality service particularly in disciplinary situations. o All existing medical plans available to our employees include coverage of "mental or nervous up to $2,500 per year. The deductible and co—pay elements vary from plan to plan. However, none of these counseling services are covered unless the attending physician determines that due to medical necessity, the person should see a counselor. This means that for severe stress, anxiety or depression an employee may through his/her doctor secure counseling which would be covered by the medical plan. EAP counseling would take place before the problem has manifested itself- in severe physical ways. In fact, this is one of the productivity issues we are trying to avoid: attendance. o The kinds of problems addressed by an EAP exist in organizations of all sizes. These problems are increasingly prevalent in our more complex world, particularly in high change or highly static organizations. sb/1279D ■ Troubled Employeesm A Local Government's Response Barbara Barewin-Riley he city of Evanston's greatest asset manager and se feral key department heads and largest single budget expense are determined that alcohol was only one of our human resources—our employees. many problems facing city employees and im- Along with a humane concern for our work- peding their work performance. An informal ers'wellbeing is the fiscal responsibility to EAP was established under the direction of maintain an efficient and effective work or- the Mental Health Board staff.They offered ganization that accomplishes the job of pro- help for those employees experiencing mcdi- viding city services to its citizens.Just as we cal, psychological,social,or behavioral prob- must maintain the equipment we purchase lems affecting their work performance. After and the capital improvements we make,we two and one-half years of this informal EAP, must also protect our investment in the poo- an interdepartmental task force comprised of ple we hire. It was with this reasoning that in several key department managers was estab- 1978 the city council approved the rccom- lished with the goal of providing an EAP pi- mendations of the city manager and director lot project for employees of the Parks, Recre- of Health and Human Services for the formal ation,and Forestry Departments. adoption of an Employee Assistance Program (EAP)for city workers and their families. To appreciate why a local government pro- ®In a strong collective statement, 32 motes its EAP,a look at the following is use- ful:the program's historical development,the department heads voluntarily offered to purpose and integral role of the EAP in main- reduce nonservice expenditures in their own taining a fully functioning workforce to carry ro and and out the day-to-day operations of the city,and proposed budgets g in order to f the importance the program has had to those preserve the EAP. it serves. A Historical Perspective The results of the pilot study and the fol- A careful and methodical study exploring the lowing simultaneous citywide occurrences direction and need of EAP services was un- convinced the task force that a variety of em- dertaken for five years before establishing a ployee problems(alcohol,drugs, family,legal, full-time EAP for the city of Evanston. In medical,and emotional)were responsible for 1974,the state of Illinois responded to Public affecting the city's work program and overall Law 91-615—which called for the develop- budget.The safety director had noted that merit of alcohol abuse prevention,treatment, levels of on-the-job accidents had risen and and rehabilitation programs for employees at could not always be attributed to faulty the federal,state,and local government lev- equipment or unsafe practices. Moreover, eh,by approaching the city about establish- they could often be linked to errors in judg- ing an alcohol treatment program for Evans- merit,carelessness,or preoccupation of the ton employees.The city explored the need for workers.This had a direct effect on the city's such services and the alternative ways in workers'compensation program (the city was which they could be made available.The city self-insured)and liability costs. / The personnel director had observed es- calating direct and indirect costs associated with employee problems—absenteeism,loss Barbara Barewin-Riley.M.S.W.,is a certified employee of productivity,lack of motivation,employee assistance professional and director or the Employee Assis- tance Program for the city or Evanston,Illinois. turnover,and increased use of health insur- PM September 1987 5 WIN . . . most ance benefits(the city was self-insured in one logical,social,or behavioral problem are of its health insurance programs and paying given the opportunity to obtain assistance. unresolved direct costs for treatment). Problem employ- We offer help to the employee as well as to personal ees tended to use all available sick leave, family members whose problems are affect- were prone to injuries,and took more unex- ing the employee's job performance. Experi- problems cused leaves than other employees.Absentee- ence and common sense have taught us that eventually ism and tardiness created costly hire-back employees cannot continue to put forth their situations especially in the police and fire de- best efforts on the job when much of their manifest partments.Other employees who needed to physical,emotional,or mental energy is tied themselves in pick up the slack often resented the extra up struggling with the problems in their lives. ob burden and in turn developed attitude prob- Family members are key in our employees' ppoor 1 lems.Necessary discipline in these situations lives.When, for example,a single parent is in performance (suspensions or dismissals)created further a quandary over where to find good day care with high costs of Civil Service hearings,advertising for services for their young child,or alcohol ser- hiring,training,and overtime pay. vices for their troubled adole::ccnt,or how to costs to the While both the pilot study and the previous deal with aging parents,nursing homes,hos- employee and EAP informal program had attempted to ad- pitals,and Social Security,our employees dress these issues it was becoming clear that can spend endless hours of frustration looking the city. these efforts were limited and that a consis- for solutions. It is here that the EAP can in- tent,formal,ongoing program with full-time tervene to alleviate anxiety and stress and to staff was necessary to offer timely interven- put the employee in touch with the proper re- tions.Prevention was also emerging as a pri- sources. mary focus. Most employees who found their Employees also need help for themselves, way to the EAP did so only after all else whether it be understanding their Icpal rights failed and they were in serious crisis. What and finding someone to represent them,deal- was needed was a program to assist employ- ing with the despair of bereavement,or re- ees before accidents and injuries occurred, sponding to the effect of a medical disability, and before personal problems affected areas serious illness,or the stress of work demands. of performance and motivation creating a Regardless of their nature, most unresolved downward,destructive cycle for both the em- personal problems eventually manifest them- ployee and the city workforce.The needs selves in poor job performance with high were clearly identified.There was a need to costs to the employee and the city.The EAP assist managers in identifying employee prob- is designed to identify and treat or refer such lems before matters worsened as well as a problems as substance abuse(alcohol and need to deal with crisis situations as they oc- other drugs),and relationship problems(mar- cuffed. ital,family,and work relations) to the appro- A grant providing 40 percent of the fund- priate legal, financial,medical,emotional,ca- ing for an EAP program was secured and the reer and educational development,and city council voted to allocate the balance in advocacy services.The purpose of the ass.is- the 1979 General Fund Budget. In June tance program is to help the individual over- 1979,five years after the initial interest,a come his or her problem and to restore him full-time professional EAP administrator and or her to full job efficiency and adequate job part-time clerk-typist were hired and the pro- performance. gram officially started. Program Components The Purpose of the The key components of the program include Employee Assistance Program (1)diagnostic assessment,(2)counseling,(3) The program mandate was not clear.The referral as needed,(4)follow-up services,(5) EAP was to meet the human needs of the supervisory training,(6)management con- employees and the productivity and cost-sav- sultations,and(7)employee education. In re- ing needs of the organization. At a time when cent years, because of the program's maturity revenue limitations were beginning to affect and full integration into the general manage- the city,a cost-effective program that could ment support system,the area of human re- demonstrate increased productivity and low- source development has become a significant ered workers'compensation,health insurance, program responsibility. and other personnel-related costs was the key. Employees reach the EAP in one of three The primary purpose of our EAP was then, ways:voluntarily—usually the optimal situa- as it is today,to ensure that all Evanston em- tion because the individual has the self-moti- ployces having any kind of medical,psycho- vation to receive help;as a management or 6 FM September 1987 union referral—possibly linked to disciplinary mediator,team player,juggler,service bro- procedures and mandatory in nature;or on ker,and sometimes a magician are required. referral by someone in the community who The EAP director reports administratively knows the employee,the problem,and our to the personnel director;however,direct ac- program.This may be a family member, cess to the city manager,safety/risk man- clergy member,doctor,lawyer,community ager,and director of Health and Human Ser- agency,or fellow worker. vices has proved invaluable in preserving As mentioned above,management and their vested interest in the program's success. union consultations arc also an important do- Confidential free services are available to all main of the EAP.Through supervisory train- city workers(approximately 800 full-time) ing and individual contacts, managers,super- and their families. Referrals are made to visors,and union officials are educated about community agencies and private practi- the services available and the cause and ef- tioners,using health insurance benefits when- feet nature of various personal problems on ever feasible. the job.They arc offered assistance in devel- oping effective ways to manage problem em- Pro ram Effectiveness ployces and increasing the potential of their 9 work groups. There are several ways to evaluate a pro- Human resource training sessions are a gram's effectiveness. In the case of the Ev- natural progression of the consultation and anston EAP there have been many measures: training efforts. Sessions on team building, the level of use and number of requests for i communications skills,problem solving, wom- service,responses from participants,om- en's issues,stress management,alcohol and ployee and management perspectives,and the drugs in the workplace,bereavement and cost benefits of the program. loss,prcretirement,and financial planning are Many have used Evanston's assistance pro- offered regularly. gram.Some 313 employees participated last year in either counseling or preventive train- ing.Of course there were some situations 1 The Roles where employees failed to follow through of the EAP Director with treatment recommendations or were un- The role of the EAP director is multifaceted successful;however,74 percent of the cases and requires expertise from many fields of that were closed last year were considered practice.On the one hand there is a need for successful by a combination of employee,su- a professional who functions independently pervisor,and EAP counselor evaluations. and who is competent and familiar with psy- Probably more convincing than statistics chiatric diagnosis and treatment modalities; are the following events that took place over alcohol and drug addiction;and individual, two different budget years. Like most local family,and marital therapy. On the other governments in the early 1980s,Evanston was hand,it is important to become part of the in- faced with significant budget crises. Inflation, terdisciplinary team of general management shrinking local revenues,and federal cut- ®The support staff,all of whom view their roles as backs created many challenges.Various alter- maintaining human resources.There is also a natives were explored in order to balance the purpose of the need to advocate on behalf of the city with city's annual budget,including revenue in- assistance health insurance carriers and treatment ser- creases,capital outlay deferrals,and program ram is to vice providers as well as to function as an om- cuts. p r0 g budsman and advocate for the individual cli- One year when the relatively new Em- help the f ent(employee)with the city departments or ployee Assistance Program was offered as a outside agencies.There is a need for good program cut,several community agencies, individual public relations skills to promote the program private practitioners,university professors, overcome his within the organization and inspire loyalty and professional social service organizations Or her and a sense of ownership among the staff,as came to the program's defense.They re- well as to enlighten the taxpayers and city sponded to media coverage of the possible problem and council as to the program's value in order program elimination through letters and calls restore him or to ensure future monetary support. Good to their aldermen and the city manager. negotiation skills are essential in arriving at While several of the agencies were them- her to full mutually beneficial contracts for services. selves vying for the same tax dollars,their efficiency and Training,educational,and consultative abili- positive experience with the program and ties arc required so that the preventive their astute understanding of the hidden sav- adequate job element of the program mandate can be ings of increased productivity and lowered performance. accomplished. In short,skills of a therapist, absenteeism and accidents compelled them to ! publicist,teacher,consultant,diagnostician, voice their opposition to the cut. PM September 1987 7 facts nwrc convincing %sere unsolicited Cf- partment heads appealed to the city manager forts of the emplo,ecs on behalf of the pro- to protect and continue the EAP The} felt tram. Sc<<.ral contacted the aldermen and that the FAII provided needed and elicctive "rote Inters One Forestr% Department scr%iccs to cite enlplowes Due to general k.orkcr felt so strongls about the EAP and economic conditions and the grossing stress cnsurine its sursi%:tl that he chose to come to felt b% public servants, the, felt that the need the public hearings to tell about his personal for FAP services was increasing. And, fur- expericncc. Ina most touching and personal Cher, the\ felt that the program \%as essential manner he .poke about his alcoholism and to the operation of their departments. ho%k it had nearly ciestroscd his life. He de- I he high degree of support for the pro- scribed li,m fits drinking had interfered with grail . g the department heads compelled his job and hos% instrumental the FAP had theta to offer an alternative. In a strong col- been un turnine tits life :round. tie told the lectivc statement, ;2 department heads volun- Council that he knc\% th.it admission of, his tails offered to reduce nonservice expcndi- prc%tous on-thc-job behavior \%as a risk, but tures in their o%sn proposed budgets in order he felt he must do sonicthinL! to save the pro- to fund and preserve the F'At'. 'I he program grin hccmisc "this progrann is the kev" The «as once again maintained --this time pts grins ictmiled thiough the sncrificcs of the workforce. 'I fic lollo%kimi • sear the city found itself in And so it is with a sense of historical cont- c%cn nn)rc dire Imancial straits Although the mitment and enduring pride of o%knership prccrous � t's experience prc%cnted the that our local government continues to ni,inal,ct ltom proposing that the F'AP be support and promote its FAP an I:AI' cut, he listed it ;is an optional rcducti0tl with that stn%cs to respect, respond to, and the c,iceat th,it "tile program has definitely retain our most precious resource,, our been of benefit to citx crilploxees ' The de- ennplo%ecs. PM mmaging it leisure ami . 14 public assembly facilitN e requires highly specialized. i • / / / broad-basal skills. Exper- tise is required in daily operations administration, / • / public sm-vices, concessions, merchandising, security, engi- ® ® o ® ® nccring, 111aititei. iice,ticketing syslenls, custodial services, wiles and marketing. Leisure Managemu til International can du • • it all.and do it to vonr specifications. 0 1.111 crafts individual rnanagc- ment wid m,aluation programs , uniqu;• to each facility and to each community that go be and com•en- • • ® / • tional tmliniqucs. Innovation arid itivolx•ement. L111:s way of successful facility management and consulting services. Leisure Management International For ManY lfappY ltiaturns. Llecen Greenwa\'Plaza.';uihr 710,11mislun,Texas 77046 (7131 67.3-4583 8 PM Se,)lembLr 1987 CITY OF TIGARD 4� AND CASCADE CENTER FOR TRAINING & DEVELOPMENT, INC. dba CASCADE COUNSELING CENTER JUN ^ 198TH PERSONAL SERVICES AGREEMENT This agreement is entered into by and between the City of Tigard and Cascade Center for Training & Development, Inc. dba Cascade Counseling Center (CCTD/CCC). CCTD/CCC agrees to provide an Employee Assistance Program for the employees of the City of Tigard as per attached proposal (Exhibit A). The term of this contract shall be July 1, 1987 to and Including June 30, 1988. This contract may be terminated prior to the expiration of the agreed upon term by written notice to the other party 30 days in advance of the desired expiration date. Upon any such notice the obligation of the City of TIgard to make subsequent payments to CCTD/CCC set forth in the next paragraph shall cease. The City of Tigard agrees to pay CCTD/CCC an amount totaling $5000.00 for these ! Employee Assistance Program services. Twelve (12) equal payments of $416.67 will be made co CCTD/CCC upon receipt of a monthly statement from CCTD/CCC beginning July 31, 1987 and continuing until the last payment is made on June 30, 1988. CCTD/CCC will provide up to and including 100 hours „f counseling service to the employees (and their immediate family members) for the monies set forth in the preceding paragraph. Should the total number of hours of service exceed 100 hours, CCTD/CCC will notify the City of Tigard of the impending maximization of services. The City of Tigard will then have the option of continuing the program with additional funds to CCTD/CCC, or "borrowing" from future years' contracts up to a maximum of ten hours "borrowed". There will be no additional costs to the City of Tigard for employee orientations (up to 6) or supervisor training (up to 6): There will be no cost to the City of "Tigard for handouts explaining the EAP. If specialized brochures are requested, the City of Tigard will bear the cost for printing and typesetting. This agreement is made by the undersigned, and is binding for the period of July 1, 1987 through June 30, 1988 unless modified in writing by both parties or terminated as permitted herein. CASCADE CENTER FOR TRAINING & DEVELOPMENT INC. dba CASCADE COUNSELING CENTEF BY DATE -rry OF TIGARD BY DATE • CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY October 12 1987 1987 DATE SUBMI-RED AGENDA OF: October 19 PREVIOUS ACTION: __.•• ISSUE/AGENDA TITLE: Municipal — 7i11 Monleyy CS Director Cou7rt Stud PREPARED BY: J— Mo�le4 CS Director REQUESTED BY: -•- — DEPT HEAD OKh CITY ADMIN OK - ---_--- - POLICY ISSUE continue providing municipal court services at the Should the City of Tigard anded. current level or should those services be modified or exp INFORMATION SUY ,?ars, however, has nut- to has been needed for many�nditure of city staff time. A municipal court study te, warrant expo date been a high enough priority lk�te the court study ,quare the need to comp >otential increased caseload. With annexation v Washington incrc,asod hours in court became suddenly very important due to the. F " ,- ud es time Handling this raseload would require increased se aces at city hall. in up the Town Hall and Town EN4mod f cation`'Ofo`work lsp r``sisd caseload w'` (ty g costs and ��ossibl and supporting an related decisions about handling Lf in order to Prior to makirng budget , �rocc,c•d with the cOur•L study though it best to immediately C aril' s judicial functions. determine an appropriate future for handling of Tig you the October 19, is intended to share with y The work study session Monday, ?resented that stud findings to date and to discuss future court y gal court. direction of our munici� evening. ALT_ ERNATIVES CONST.DERED FISCAL IMPACT , SUGGESTED ACTION None at this time. sb/1281D ,wiwa7L MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor, and City Council October 19, 1967 FROM: Jill Monl y, Community Services Director SUBJECT: Major Court Study 1.nfor•mation The Court Study Committee is comprised of this following: Ken Fox, City Attorney David Lehr, Chief of Police Jill Monley, Community Services Director Nadine Robinson, Records/Court Manager Loreen Wilson, City Recorder Attached is a synopsis of the information gathered to date which will be presented this evening. The Committee is anxious to shard this information with you and to gather additional input and questions from the Council at this time. During the presentation, several torms will be used which may sound like 'court—ease' . The following list of definitions will hopefully assist you in understanding the intent of the information pr•csented. Adj udication: A judgment or decision r•enderad by a court. Civil Tnfraction: A City coda violation which has bean decriminalized. Hearings are usually held before a hearings officer. Fines only imposed. C_ourL Appointed Atto2ne : An attorney appointed and paid for by the court for a defendant who is found to be without funds to hire his/her own legal counsel. Decriminalized: A City code violation which is heard before a hearings officer and is not heard through the court: system. It is riot considered a crime. Fines only imposed. District Court:: State court:: of record. Hears all. traffic and misdemeanor cases and any appeals from Municipal and Justice. Courts . Indigent Defense: An attorney appointed and paid for by the court for a defendant who is found to be without funds to hire his/her own legal counsel . Justice Court: State court of record. Hears all traffic and misdemeanor cases. Justice Court cases appealed to District Court. Major Traffic: Traffic offenses punishable by imposition of a fine and/or- jail sentence. Minor Traffic: Traffic offenses punishable by imposition of a fine only. Misdemeanor: Any criminal offense where the maximum jail sentence is 1 year and the fine cannot exceed $2,500. Municipal Court: A City court, riot a court of record in the state system. Can hear any traffic, violation or misdemeanor case which occurs within the City boundaries. Parking: An infraction of a City code issued against a vehicle. Violation: A criminal offense where only a fine may be imposed. lw/1259D OPTIOW 1 NO MUNICIPAL COURT (No cases in Municipal Court) PROPOSED. CURRENT BASELINE EXPENDITURES: 2.5 FTE $ 52,200 STAFF .x' (-0— FTE) p_ 1J + PT 23,500 (-0— Judges) (Parking Payments through Finance) p_ 18,000 CITY ATTORNEY OTHER DIRECT EXPENDITURES _.p._ 17,650 POt_ICE OVERT:LME 25,000 xx 18,000 xx TOTAL. EXPENDITURES REVENUES_ $ _..p_ $ 9,450 MISDEMEANORS 7,500 7,500 MAJOR TRAFFIC 43,200 148,800 MINOR TRAFFIC 4,550 4,550 PARKING { TOTAL REVENUE: NET: $ 30,250 xxx $ 40,950 xx.* NET DIFFERENCE: ($10,700) — including benefits x* — for all courts K.** — less Washington County charge backs?? CASELOAD: District Court 1,650 MISDEMEANOR District MAJOR TRAFFIC District Court 4,800 MINOR TRAFFIC Justice Court 400 PARKING Decriminalized —0— CIVIC CENTER ROOM NEEDS PER MONTH: PAGE 1 lw/1259D OPTION 1 CONSIDERATIONS w 1. FTE Less FTE on Tigard Payroll 2. CITY ATTORNEY Less Muni Court charges 3. POLICE OVERTIME Increases - proximity of City Hall/inability to coordinate scheduling 4. COLLECTIONS CONTROL Completely lost. Reduction in revenues: Fine schedule lower• Collection efforts less intenso Receive 50%-traffic fines & 0%-misd. fines 5. COUNTY SERVICE CHARGE BACKS The County is discussing the option of charging cities fur• Community Correction services and jail usage in conjunction with misdemeanant and major• traffic cases. These charges may be on such services as: pre--sentenanco investigations, formal probation, jail ser-vices, etc . The charges may be assessed on: 1. only those cases sent by Municipal Courts; or• 2. any case cited in a local jurisdiction, whether sentenced through Municipal, Justice or• District Court. These charges would have a major impact on the City. With this option the City would have no control over the use of the services. 6. SERVICE TO C1117.E:NS Inconvenient, greater• distance to travel, less undersLand irig of local issues/situations 7. IMAGE Confused commitment to annexed areas/service to citizens 8. CIVIC CENTER SPACE IMPACTS Free up space (offices & meeting room use) and relieves parking impact- 9. ADJUDICATIONS Fewer. DA may dismiss prior to charge filed in Court 10. JUDICIAL PHILOSOPHY Less control over implementing il. OTHER PD vehicle costs up Less disposition consistency (various attorneys & judges handle cases) C lw/1259D PAGE 2 OPTION 2 REDUCED SERVICE (Minor traffic & parking cases) PROPOSED CURRENT BASELINE EXPENDITURES: STAFF x (1.5 FTE) $ 35, 150 2.5 FTE $ 52,200 (1J + PT) 9,2.00 1J + PT 23,500 CITY ATTORNEY 9,000 18,000 OTHER DIRECT EXPENDITURES 5,2.00 17,650 POLICE OVERTIME _.20,000 xx 18,000 xx TOTAL EXPENDITURES REVENUES: MISDEMEANOR:; $ -...0. . $ 9,A50 MAJOR TRAFFIC 7,500 7,500 MINOR TRAFFIC 148,800 148,800 PARKING 4.550 4y550 / TOTAL REVENUE . • $1.7—Q 3-0. NET: $ 82,300 xx* $ 40,950 xxx NET DIFFERENCE: $41,360 r E 4 x — including benefits xx — for all courts xx* -- less Washington County charge backs?? i lN111###ll###1I#1/#1N1/NNlIIIIIfl1#11#1M11/l11/INl##1/####ll##ll####1/INI4111#I44N1/l###11##1Nlllllllllllllll#llllllllll y CASELOAD: MISDEMEANOR District Court 1,650 E MAJOR TRAFFIC District Court 100 [ MINOR TRAFFIC Municipal Court 4,800 PARKING Municipal Court 400 E CIVIC CENTER ROOM NEEDS PER MONTH: 32 Town Hall & Town Hall Conference Room — 16 hours each C lw/1259D PAGE 3 OPTION 2 CONSIDERATIONS 1, FTE _ would leave: •5 Records/Court Manager Reduced FTE (By 1'0) 1 .0 OA II 2, CITY ATTORNEY Reduced City Attorney (50%) . 3, POLICE OVERTIME Slight increase (117) q, COLLECTIONS CONTROL parking collections Retain control over minor llections fforts less intense Reduction in revenues: Receive 507-traffic fines & 07 mild, fines 5, COUNTY SERVICE CHARGE BACKS tion of charging cities for• Community ail usage in conjunction with misdemeanant The County is discussing the °p k„� on such services as'. Correction services and J ail services, etc. and major traffic cases. ns,f.or"ni;lgprobation, j' pre-sentenance investigatio n The charges may be assessed on al Courts; or 1 , only those cases sent by Municipal whether sentenced 2. any case cited in a local jurisdiction, through Municipal, Justice or District Court. impact act on the City. with this y t' These charges would have a major no control over the use of the services. option the City would have G, SERVICE TO CITIZENS only Maintaining local service on minor traffic/parking nient - greater distance to County Misd/Maj . Traffic - inconve 7, IMAGE Confused commitment to annexed areas/service to citizens g, CIVIC CENTER SPACE IMPACTS Reduced meeting room use with minimum reduction in par-king 9. ADJUDICATIONSdismissmay dismiss prior' to charge filed in Court Fewer. 10. JUDICLALsP ILOtrolt{Y implementing 11. OTHER handle cases) Le vehicle costs up co various attorneys & judges Less disposition consistency caseload Have existing system to managetion 3 re: jurisdiction of case Cleaner for police officers than Op PAGE q lw/1259D OPTION 3 EXISTING t (Limited Misdemeanors—other than Washington Square, minor traffic & parking cases) PROPOSED CURRENT BASELINE EXPENDITURES: STAFF $ 2.5 FT E $ 52,200 1J + PT 23,500 CITY ATTORNEY 18,000 OTHER DIRECT EXPENDITURES 1 ,650 POLICE OVERTIME XX 18,000 X-X TOTAL. EXPENDITURES $_.....__ $_122�3r24. REVENUES: MISDEMEANORS $ __0-- $ 9,450 MAJOR TRAFFIC 7,500 MINOR TRAFFIC 148,800 PARKING _ _ 4,550 TOTAL REVENUE. $...__�� $1ZSL. SLQ NET: $ XXX' $ 40,950 XXX NET DIFFERENCE: X — including benofits XX — for all courts XX-X — less Washington County charge backs?? CASELOAD: MISDEMEANOR District Court 1,500 MAJOR TRAFFIC District Court 100 MISDEMEANOR Municipal Court 150 MINOR TRAFFIC Municipal Court 4,800 PARKING Municipal Court 400 CIVIC CENTER ROOM NEEDS PER MONTH: 107 Town Hall & Town Hall Conference Room — 49 hours each Meeting Room — 9 hours lw/1259D PAGE 5 OPTION 3 CONSIDERATIONS 1 . F TE Status Quo — .5 Records/Court Manager 1 .0 OA II 1.0 OA I 2. CITY ATTORNEY Status Quo POLICE OVERTIME Status Quo 4. COLLECTIONS CONTROL Retain control over minor traffic, parking & limited mild. caseload Reduction in revenues: Collections efforts less intense Receive 507—traffic fines & 0% misd. fines 5. COUNTY SERVICE CHARGE BACKS The County is discussing the option of charging cities for Community Correction services and jail usage in conjunction with misdemeanant and major traffic cases. These charges may be on such services as: pre—sent-enance investigations, formal probation, jail services, etc . The charges may be assessed on: 1 . only those cases sent by Municipal Courts; or 2. any case cited in a local jurisdiction, whether sentenced f through Municipal, Justice or District Court. These charges would have a major impact on the City. Option 3 allows limited control. 6. SERVICE TO CITIZENS Status Quo. Washington Square misdemeanor caseload at District Court 7. IMAGE Confused commitment to Washington Square S. CIVIC CENTER SPACE IMPACTS Status Quo — parking and meeting room shortages 9. ADJUDICATIONS Status Quo. DA may dismiss prior to charge filed in Court 10. JUDICIAL PHILOSOPHY Less control over implementing 11. OTHER PD vehicle costs $3500 existing Less disposition consistency (various attorneys & judges handle case) Have existing system to manage caseload Confusing to Police Officers re: jurisdiction of case lw/1259D PAGE 6 OPTION 4 ENHANCED EXISTING r (All misdemeanors—including Washington Square, minor traffic & parking cases) PROPOSED CURRENT BASELINE EXPENDITURES: STAFF .x (4 FTE) $ 86,900 2.5 FTE. $ 52,2.00 (ii + PT) 36,600 1J + PT 23,500 CITY AT-IORNEY 30,000 18,000 OTHER DIRECT EXPENDITURES 32,600 17,650 POLICE OVERTIME _ 16 000 xx _ .18,000 X TOTAL EXPENDITURESS?.2. (24 `��_ ` REVENUES: MISDEMEANORS $103,9'.'0 $ 9,450 MAJOR TRAFFIC 7,5U0 7,500 MINOR TRAFFIC 148,800 148,800 PARKING _ 4,550 41550 TOTAL_ RE.VEN01 ' NET: $ 62,700 xxx $ 40,950 xxx NET DI FFE:RENCE: $21,750 x. - including benefits xx — for all courts less Washington County charge backs?? #I11/11/11//1111#11111!////111/1l#1111111111//#1l#HIM#llll###11/1#1//1#11#/►#111111/#11111111 1111111#l1l####l/#11l#//##11 CASELOAD: MISDEMEANOR Municipal Court 1,650 MAJOR TRAFFIC District Court 100 MINOR TRAFFIC Municipal Court 4,800 PARKING Municipal Court 400 CIVIC CENTER ROOM NEEDS PER MONTH: 173 Town Hall S Town Hall Conference Room - 82 hours each t Meeting Room — 9 hours i r F lw/1259D PAGE 7 i OPTION 4 CONSIDERATIONS 1 . FTE Increased by 1 .5 — to include: .5 Records/Court Manager 1.0 OA III 1.0 OA IT 1.5 OA I 2. CITY ATTORNEY Increased by 40% 3 . POLICE OVERTIME Slight decrease 4. COLLECTIONS CONTROL Retain control over- minor traffic, parking & all misdemeanant caseload No control over major traffic 5. COUNTY SERVICE CHARGE BACKS The County is discussing the option of charging cities for Community Correction servicos and jail usage in conjunction with misdemeanant and major traffic cases. These charges may be on such services as: pre—sentenance investigations, formal probation, fail services, etc. The charges may be assessed on: 1. only those cases sent by Municipal Courts; or 2. any case cited in a local jurisdiction, whether sentenced through Municipal, Justice or District Court. These charges would have a major, impact on the City. Option 4 & 5 gives the City the most control over the use of services. With Municipal Court handling all of the misdemeananL caseload, the Judge can use his discretion in ordering community corrections services. 6. SERVICE TO CITIZENS Increased commitment to citizens. Washington Square misdemeanor caseload heard locally 7. IMAGE 1 s Consistent with annexation promises 8. CIVIC CENTER SPACE IMPACTS Increased demands. TH & THCR — 82 hrs/mo. each Jury Room — 9 hrs/mo. Some additional parking & office space needed 4 9. ADJUDICATIONS s Increased control. All cases have charge filed in Court 10. JUDICIAL PHILOSOPHY More control over implementing ¢ t E 11. OTHER PD vehicle costs reduced More disposition consistency (1 attorney firm handles case) Need to enhance existing system to manage caseload Clear jurisdiction of cases to Police Officers Indigent defense and Interpreter's costs up PAGE 8 1w/1259D OPTIOFN 5 FULL SERVICE (All misdemeanors—including Washington Square, major & minor traffic, & parking cases) PROPOSED CURRENT BASELINE EXPENDITURES: STAFF x (5 FTE) $112,550 2.5 FTE $ 52,2.00 (1J + PT) 49, 100 1J + PT 23,500 CITY ATTORNEY 35,000 18,000 OTHER DIRECT EXPENDITURES 43,300 17,650 POLICE OVERTIME __.15,000 *x 18,000 xx TOTAL EXPENDITURES .$.2$9.s9`z0 REVENUES: MISDEMEANORS $3.03,950 $ 9,450 MAJOR TRAFFIC 15,000 7,500 MINOR TRAFFIC 148,800 148,800 PARKING 4`550 4,550 TOTAL. REVENUE ?Z2. 4_S? .1.1AQQ. NET: $ 17,350 xx* $ 40,950 xxx- NET DIFFERENCE..: ($23,600) x — including benefits xx — for all courts xx* — less Washington County charge backs?? A CASELOAD: E MISDEMEANOR Municipal Court 1,650 z MAJOR TRAFFIC Municipal Court 100 MINOR TRAFFIC Municipal Court 4,800 PARKING Municipal Court 400 CIVIC CENTER ROOM NEEDS PER MONTH: 220 9" Town Hall & Town Hall Conference Room — 101 hours each Meeting Room — 18 hours lw/1259D PAGE 9 OPTION 5 CONSIDERATIONS 1. FTE Increased by 2.5 — to include: 1.0 Court Manager 3.0 OA II 1.0 OA I (This option would require a Records Manager appointment) 2. CITY ATTORNEY Increased by 90% 3. POLICE OVERTIME Additional decrease 4. COLLECTIONS CONTROL Retain maximum control 5. COUNTY SERVICE CHARGE BACKS The County is discussing the option of charging cities for Community Correction services and jail usage in conjunction with misdemeanant- and major- traffic: cases. These charges may be on such sorvices as: pre—sentonance investigations, formal probation, jail services, etc. The charges may be assessed on: 1 . only those cases sena. by Municipal Courts; or 2. any case cited in a local jurisdiction, whether sentenced through Municipal, Justice or District, Court. These charges would have a major impact on the City. Option 4 & 5 gives the City the most. control over the use of services. With Municipal Court handling all of the misdemeanant caseload, the Judge can use his discretion in ordering community correct.ions services. 6. SERVICE TO CITIZENS Full Service commitment to citizens. 7. IMAGE Full Service imago 8. CIVIC CENTER SPACE IMPACTS Increased demands. TH & THCR — 101 hr•s/mo. each Jury Room — 18 hrs/mo. Increased demand on parking Increased demand on office space 9. ADJUDICATIONS Increased control. All cases have charge filed in Court 10. JUDICIAL PHILOSOPHY Most control over implementing 11. OTHER PD vehicle costs reduced More disposition consistency (1 attorney firm handles case) Need to further enhance existing system to manage caseload Major traffic requires more intense trial and staff time Clear jurisdiction of cases to Police Officers r Indigent defense and Interpreter's costs up Jury trial costs and time increased Self—reliant lw/1259D PAGE 10 MUNICIPAL COURT STUDY - RELATED ISSUES TO CONSIDER o Future of District Court -. scope & charge backs o State law changes - future of Municipal Courts o Satellite District Court o City image/service to citizen o Increased population and demand trends o Implementation/Absorption o Political impacts with any change/modification o Civic Center• space o Major traffic revenues difficult to know Costs, trials and paperwork for cases extensive o Justice Court future uncertain o Evening court options o Downtown redevelopment - parking maters Co Legislation - updato process & jurisdiction selection process o Increased investigation charges o Court- appointed attorney charges restructured o Contractual vs . Personal Services form of payment for Judges o Timing of City Attorney's in process o City prosecution options - City Attorney's office, in-house, or contract with other outside attorney' s firm i lw/1259D PAGE 11 TOTAL REVENUE — EXPENDITURE COMPARISON — ANNUAL OPTIONS -' #1 #2 #3 #4 #5 TOTAL REVENUE $ _55,250 $160,850 $170,300 $264,800 '$272,300 DIRECT EXPENDITURES 25,000 78,550 129,350 202,100 254,950 INDIRECT EXPENDITURES 5,000 15,710 25,870 40,420 50,990 (Overhead @ 20%) TOTAL EXPENDITURES _30,000 94,260 _155,220 242,520 305,940 NET REVENUE $ 5 25-Q $`S _5. 4 Q -$-222..,2Q4 P��aQl (Net Revenue as a % of Total Expenditures) 0,4% 71% 10% 9% (11%) lw/1259D PAGE 12 CIVIC CENTER ROOM NEEDS PER MONTH OPTIONS #1 #2 03 F04 #5 } i -0- 16 i 49 I 82 101 " TOWN HALL ROI & TOWN HALL CONFERENCE RM. -0- + 16 49 82 101 " i Monday x/month AM - 1x AM - 4x Tuesday x/month AM - 1x AM - 3x AM - 1x All - lx All - lx All - 3x Wednesday x/month All - lx All - 2x i Thursday x/month ;AM - 4x All 4x All 4x All - 4x rl#1#lll#►t#►ltttl►1#tlitl#t►tl#01 Itit###tt#►t ittt►t lilt//###tl1###tl►###►#lltIt►t►t►t►#lltl►lr►ll#1 tt►►tt#ttnllitt►►tttWillitlilt MEETING ROOM (Jury) -0- -0- 9 9 1B Monday x/month Tuesday x/month All - lx ( Wednesday x/month All - lx All - 2x Thursday x/month i lir##N►ill►##1►##rt###ttttllllrlwiltltit#tttlrl#!loll#ptoll#t►#►1#rltl►/wilt r►#lll#ililtttIiI#►l##till►#illrlotll###►t►►tow tl, TOTAL # OF HOURS PER MONTH ROOMS RESERVED E -0- 32 107 173 220 AM indicates morning only use of room All indicates all day use of room C lw/1259D PAGE 13 CASELOAD COMPARISON - ANNUAL OPTIONS CASELOAD ISSUE/COURT 41 #2 03 #4 #5 i MISDEMEANOR Municipal -0- -0- 150 1,650 1,650 District 1,650 1,650 1,500 -0- --0- R MAJOR TRAFFIC Municipal -0- -0- -0- -0- 100 District 100 100 100 100 --0- MINOR TRAFFIC Municipal -0- 4,800 4,800 4,800 4,800 Justice 4,800 -0- -0- -0- -0- IM Municipal -0- 400 400 400 400 Decriminalized 400 --0- -0- -0- -.0-- Staff would consider other options, i .e. hearings officer or small claims court process. ! ism OEM i Y l Y S i t z l i i i PAGE 14 lw/1259D `} CITY OF TIGARD, OREGON MEMORANDUM TO: Honorable Mayor and City Council October 15, 1987 FROM: Bob Jean, City Administrator V SUBJECT: 9-1-1 COST STUDY/TRFD PARTICIPA N I met last night with the Tualatin Rural F"ireSLP��oteC he Board'l; inict tial regarding their participation in the 9-1-1 Cost and about it and Fred Hage moved reaction was that it was the first Lhcy Joe to table. Board consensus onsenssLseemedsome earbierocommunparticipate to icat onsthef1BoardSy had on the Chamberlain then referred topic and suggested that the Study be broadened to also include a review Of that the City Council wanted a all related dispatch centers. I advised him simple, s�>ecsfscally defined study of the existing basic 9-1-1 agreement, and that the Board would need to confer with the City Council on any broader scope. air if The Board then called fLhean,i��tiryn or�k,an�dAten cr-Lainto ' I1also`cireiter•a�ted my that was to later in October- 15, 1987• earlier comments that the tV,L%y cody uldn'tstarting delayLhac, month next dor ,so to consider. I Joe Chamberlain asked why y advised of the need to reach a decision on the contract mentssomight be December or January so that the 3rd ,and 4th quarter pay ' • found correct. The Board did not appropriated if the. District' s view was realize that we had only budgeted 50% of our 9-1-1 revenues it-lisr the District' s Basic 9 tion Service. concern cfor c<� timely the ard that tresolutionC ,ofr themi'ssueraLThe was aware of our ac able to later in the meeting. I Board voted unanimously to tublic business, at about 10:00 p.1iindicated ke Board's and I'd wait. After conducting p Attorney called for an Diane Live session rthPenBdoar part waying 17f into thee' 1Bhour cleared thje Chambers. Diane Brandt joined Executive Session. About 1] :00 p.n�• I was told they were reconvened in Public motionvoted on a Session. The Board then imm ut only toad of thepr posed $2,000participate share..cost sharP Study with an in-kind The motion carried without discussion unanimously. s correct nassuming athere I asked the Board' s Attorney if I win Executivesession. H said he couldn't some Board discussion comment. I then asked if in his information tithere notwas exempts under s the nState uLaw� Session that was legally publicI asked any He said that WAS lifiedLunder Oregon Lawvaseexempt Executive wSession,land Sif I discussions quaould couldn't ask the Bmard' legal counsel, oard deliberatedltowards a decision didn't in the know. Clearly in y opinion ualif as a non-public discussion. Executive Session knowing it did not q y g althou h some insight There was no press present at that hour. I let it drop, as to the Board's thinking could have been helpful in defining the Scope of Work. FM Page two Honorable Mayor and City Council October 15, 1987 The Steering Committee is meeting today, one voting representative from each participating jurisdiction. The St-eer•ing Committee will develop the Scope of Work, solicit proposals and sel-Lct the Consultant, and then review the Study progress and Final Report before forwarding to the affected governing bodies with any recommendations. The Study is essentially designed to do three things: 1 . Review revenue and cost history, both actuals and as recommended; 2. Recommend on cost share allocations as to revenues contributed; 3. Develop some simple comparable cost and revenue data for• similar systems elsewhere in the State. After all the participants ar•e known and authorizations received, Chief Lehr will come to Council for funding authorization on the City's share of 'Lill Study. We hope for• Study results in November• for• review and release in December. I would then suggest a January joint meeting of some kind to review the findings. BJ:mh1396D HIM HIMr MINES 911 Study Scope of Project Determination October 15, 1987 10:00 a.m. Present: Diane Brandt, Tualatin Rural Fire Protection District; Chief Gary R. Felling, King City Police Department; Chief Larry A. Laws, Sherwood Police Department; Chief David C. Lehr-, Tigard Police Department; Chief Floyd Pittard, Tualatin Rural Fire Protection District; Chief Steve Winegar, -Fualatin Police Department; Deputy Recorder Catherine Wheatley, City of Tigard. Chief Lehr outlined the history behind the proposed 9--1-1 Study. Presently, jurisdictions involved with the Tualatin-based 9-1-1 Plan are interested in determining what formula should be used for distribution of 9-1-1 funds. Chief Lehr advised that the Tigard Council has directed him to pursue with affected jurisdictions the scope, and mechanics of the proposed study before commencing. Chief Lahr said that the desired outcome of this meeting would be to define the scope of the project. Then, a Request for Proposal (RFP) could be drafted for review by the affected jurisdictions. Once prepared, the RFP would be sent to about eight vendors in the area. Another meeting would be necessary to review and select a proposal from those submitted. Chief Lehr advised that $8,000 should be the upper end of the cost range for such a study . Chief Pittard reported that at the Fire Board meeting Lhe evening before, it was agreed that the Fire District would pay their portion by providing services rather than in dollars. Consensus at the table was that this would not represent any problems. Chief Laws noted that the Sherwood Council approved the funding and procedures for implementing this Study at their meeting the night before. Chief Pittard stated that he would not want RFP' s mailed to vendor's who now are or have been working with any of the entities involved with the Study. Ms . Brandt added that a consultant may have the tendency to reflect the philosophies of the entity for which they have done (or are doing) work. Chief Lehr suggested the scope of the project bn addressed before reviewing the vendor-list izsue. Chief Lehr said the purpose behind the Study is to look at the overall costs of the 9-1-1 service to determine the fair share of contribution to be made by each City. He emphasized that this was not intended as an audit. 911 Study - Scope of Project Meeting Notes - Page 1 Chief Lehr distributed a listing outlining possible components of the scope Of p study. After considerable discussion consensus was the scope of Study should include the following: 1 . What are the base costs of the Fire District's Dispatch function without 9-1-1? 2. What are the District's marginal costs to provide 9-1-1 answering and transfers to other public safety agencies. 3 . Conduct a historical analysis of 9-1-1 answering and transfer revenues and expenditures (budget actual and recommended) to include: a. Original acquisition of necessary equipment and how it was paid for. b. Annual operating costs of equipment. c. Personnel costs associated with 9--1--1 answering and transfer. d. Materials and services costs associated with 9-1- 1 answering and transfer. C, Capital outlay costs associated with 911 answering and transfer (with recommended depreciation schedule) . 4. Conduct a comparative analysis of per capita costs based on personnel, materials and services, and capital outlay costs for 3-4 l comparable agencies. 5. What are fai--cost shares of the district and other governmental units for 9-1-1 (here forward based on projected revenues and expenditures) . Chief Lehr advised he would draft the RFP based upon the criteria noted above. Group consensus was to meet again on Thursday, October 22, 1987, 8:30 a.m. at the City of Tigard Police Department. Chief Pittard reiterated his concerns about the issuance of RFP' s to vendors who have had dealings with the affected jurisdictions in the recent past. Chief Lehr suggested the above concern be placed as the first item on the Agenda for next week's meeting. The meeting was adjourned. cw/1384D 911 Study - Scope of Project Meeting Notes - Page 2