The URL can be used to link to this page

City Council Packet - 10/12/1987 t PUBLIC NOTICE: Anyone wishing to speak on an 4 TIGARD CITY COUNCILappropriate REGULAR MEETING AGENDA agenda item needs to sign on the , BUSINESS AGENDA — CATV sign—up sheet(s). If no sheet is available,by the Chair OCTOBER 12, 1987, 6:30 P.M. ask to be recognized the start TIGARD CIVIC CENTER of that agenda item. Visitor's agenda items are 13125 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator. 6:30 o STUDY SESSION — Workshop with City Center Task Force Committee 7:30 1. BUSINESS MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non—Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please) 3, PRESENTATION OF KEYS TO THE CITY o Mayor Brian 4, ACTION AREA OVERLAY DISCUSSION o Community Development Director dered routine and may be 5, CONSENT one motion without dseparatere ldiscussion. in AAnyone ay r quest enacted in that an item be removed by motion for discussion and separate action. Motion to: June 26-26; September 18-20, 21 & 2 5.1 Approve Council minutes: 5.2 Receive And File: a, September CIP stat.:s report b. E-911 Workshop memo c. Council meeting calendar update Cit Recorder for Municipal 5.3 Approve appointment of second Deputy y Court purposes only — Resolution No. 87- 5,4 Approve intergovermental agreement — Washington County CDBG Program 1988-90 — Resolution No. 87- 5.5 Approve Personnel Policies and Procedures Manual — Res. #87- 5.6 Authorize hire and funding of following positions: a. Computer System Manager — Resolution No. 87— b. Development Services positions — Resolution No. 87— riation 5.7 Approve purchase of Sturgis property & authorize appro p transfer — Resolution No. 87- 6, NON—AGENDA ITEMS: From Council and Staff 7, EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. g, ADJOURNMENT lw/1153D COUNCIL AGENDA — OCTOBER 12, 1987 — PAGE 1 9. 1 T I G A R D C I T Y__C O U N C I L — October- 12, 1987 — 6:30 P.M. REGULAR MEETING MINUTES 1 , ROLL CALL: Present: Mayor Tom Brian (arrived 7:00 PM); Councilors: City Carolyn Eadon, Jerry Edwards, and Valerie Johnson; City Staff: Steve Crew, Legal Counsel; Bob Jean, Administrator'; David Lehr, Chief of Police; Bill MP ); L1z Community Development Director (arrived 7 t II:52 PM); Duane Roberts, Newton, 'Senior Planner (left a Administrative Planner tor,Con" rliRcycoDrdVrl"pment (left at 7:35 PM); and Loreen wils y 2, STUDY SESSION tOffi a. City Administrator' ri�quested City, to anllater ove Agonda l me.etingdate �lnd Presentation Of Keys 'To The City, requested the addition of an item to consent agenda to approve a t of training request for John Roy ut n the esstionr1under$aut hOrity'ofaOR`i requested an addition to e 192.660 (1)(i) discussion regarding the executive officer rovi0w. had b. Council President E.dwtiuned,why�`�thetFposiLic nn of c(rumputor•rManG+ger contacted him and questioned wsit.ion r;at.hc�r t:hc+n a was being pr•esvrited as <+ nninagc.ment F professional level hire. City Administrator stated that this form manager' was to indicate system manary•ement.. fhe posit.iun would require more than technical expertise i .e. systems analysis and atur stated that i:he teen manager training. City Administr• reflected managtIment of the , mputer• system. - F'ur•chase Of C . Councilor- Liarion requested consent, agenda item . 1, Sturgis Property, be removed fur seF>arate discussion and vote. 3. CITY CENTER PLAN "f ASK FORCE. COMMl:'FfEF. WORKE,HOP WI-fti COUNCTL. a, The following members of the City Canter Plan Task force n; Jolynr� Ash; Pam Committee were present: Stuart Cohen, Chairma Juarez; Michael Marr; Don Pinkerton; and Chris Doffording. had a tted Chairman Cohen stated andthe requested the Councilnat'epttemptation �toifill by Jeremy Courso k the vacancy. 3 n a b. Chairman Cohen stated sus the Committee ons ontheiplan con fo�r'r�t-he , building process and was focusing if a downtown vi downtown study. This was to determine sion was economically viable by the use of a marketing consultant to develop plans for the cora area. Two handouts were distributed. f the One was the Task Force vision which listed seri the d wntown tcore Task Force Committee envisioned developing by staff that area. The other was a list of questions a market study. Chairman Cohen might be addressed in further further concerned with the need o noted that the Committee was i make some decisions in the downtown area quickly as both ends of Main Street were open and available for development soon. Lengthy i discussion centered around the Fanno Creek Park development as it related -u the downtown ea, thsurvey transportation needs in the area, and components of thei Page 1 — COUNCIL MINUTES — October 12, 1987 f d MAYOR BRIAN ARRIVED: 7:00 PM C. Council expressed concern regarding the availability of parking for, the public. They suggested a mixing of both on--street parking with off--street parking lots behind some of the offices. The need for multi—family residential development in the downtown area was addressed not:inc, the land use mix of residential with retail and commercial beirig optimum. Funding sources and alternatives were discussed. Consensus was to wait until further information was available from a market study before identifying and pursuing funding sources. Council encouraged the Committee to target the upper—middle class with the housing construction in the downtown area. They further encouraged the consultant to use the volumes of information staff had pulled together to date to help control costs in the downtown market study. Council consensus was to recognize the need for the market study arid requested the Committed to move ahead on the study as soon as possible since Seafirst arid Albert-son' s sights were available for possible sale. -the next. step outlined was to develop a scope of work arid determine dollar- p.+r•L-icipation by different major ]and owner's in the downtown core area to assist: with th0 cost of the. study. Staff would than prepare a r•e:,olution to appropriate contingencies and form,+lly approval the scope of study. Chairman Cohen stated that the CommitLee wigs basically in Lhe middle of Phase I which wr+s to develop the market study and that his hope was this could be accomplished in three or four months iso that Phase II of the process could b"gin. Chairmen Cohen noted that LheCommittee would be working with the Park Board in developing the Fanno Creek Park area as it related to t:he downtown area. He said Lhat the Committee hoped to have a final plan for adoption by June of 1988. ADMINISTRATIVE ASSISTANT TO COMMUNITY DEVELOPMENT LEFT: 7:35 PM RECESS: 7:35 PM RECONVENE: 7:40 PM COMMUNITY DEVELOPMENT DIRECTOR ARRIVED: 7:40 PM 4. CALL TO STAFF AND COUNCIL FOR NON--AGENDA ITEMS a. City Administrator requested agenda item #3 be moved to another meeting. He requested a quick discussion on consent- agenda item .2C, Council Meeting Calendar Update. He also reque •1 the following items be amended on the consent agenda: item .7 be pulled for a separate voice motion; and item .8 be added to approve a training request for John Roy for $664.00. The executive session section of the meeting be amended to add subsection (i) to discuss the City Administrator's performance review. The City Administrator advised Council that this addition to the executive session portion of the agenda had been properly noticed by the City Recorder's office. Page 2 — COUNCIL MINUTES — October 12, 1987 5. VISITOR'S AGENDA a. Bob Papadakes, 11759 SW Swendon Loop, presented a petition to the City Council from residents in the 135th Avenue LID area requesting Council review the decision to proceed with the LID. It further requested the Council to notify all participants in tho LID area of any further action Council took in the matter. Mr. Papadakes noted the petition requested ;ouncil reduce the cost for 135th Avenue by eliminating the "frills" of the LID and reducing the estimated cost for a single family property owner to $450 or $500. Consensus of Council was that after the number of hearings held, streetlights, sidewalks arid the widened street was considered to be necessary for the potentiral buildout in the area. Council members also addressed the safety concerns in the area which was noted to be a prima concern during the hearing process. b. Paul Jones, 13821 SW Ashbury Lane, stated he lived in the LI:D area find wilt, a new resident to that area. He was concerned with the indifference he .;aw displayed on the part of the Council and questioned the process to date. Mayor Brian and the City Administrator- noted the histury of tho process and advised Mr. Jonas that, public hearings had been held for approximately one year. Mayor nrias stated that only 1 .5% of the residents filed remonstrances on the proposed L.LD. ( C. Bill Brown, 13665 SW A;;hbur•y Lane, asked Council to waive the appeal filing fee of $22E, for Site Design Review SDR Il87--19 (Westbrooke Apartments) . Community Development Director advised Council that, there a;a.s ]tangu.ago in Aho Community Development Code to allow Council to waive fees for the NPO but that the NPO had not requested an appeal or waiver of the fee. After lengthy discussion, Council membor-s expressed concern that thE� ,:itiznns would root be able to change the land use designation with an appeal of t:he SDR and requested staff work with the citizens in the area to discuss the issue further. Motion by Councilor Johnson, seconded by Councilor Eadon to have Council initiate an appeal on SDR 87-19 subject to the neighbors posting a $225 appeal fee by October 19, 1987 at 5:00 PM or having the Neighborhood Planning Organization (NPO) request a fee waiver by that same date. Approved by unanimous vote of Council present. d. Craig Uetz had signed to speak with the Council regarding the SDR appeal fee waiver and -asked to not speak at this time based on the Council's action. Page 3 - COUNCIL MINUTES - October 12, 1987 6. ACTION AREA OVERLAY DISCUSSION NL a. Senior Planner, Newton advised Council she had presented the issue to the Planning Commission and NPO #1 for, input. She stated that NPO #1, on September, 30th, supported the concept of action area overlays but expressed concern with implementation, funding and requested that be further detailed. She further noted that the Planning Commission supported, on October 6th, the concept but had some reservations again about the process. Senior Planner Newton noted the Planning Commission offered three suggestions for further refinement of Lhe proposal : (1) in order to avoid confusion, the Commission suggested that a section be inserted as Chapter• 18.86 of the Community Development Code to deal with interim requirements only; (2) the prohibited uses listed be conditional uses or at least prohibited only for new development; and (3) that drive-through windows including restaurants be allowed within the action areas. Senior, Planner Newton requested fur•thor• direction from Council so that staff could further develop the action area overlay concept prior to the Octobo r 2.6, 1987 public hearing. b. Consensus of Counc.i.l was to support the PLAnning Commission recommendations with prohibited uses boing listed at conditional uses. Also any modifications or exParis ion requests for• non-conforming or grandfather-od uses should be denied after• adoption of the action area overlay. 7. CONSENT AGENDA: These itiims are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 7. 1 Approve Council minutes: June 26-28; September 18--20, 21 & 2.8, 1987 7.2 Receive and t=ile: a. September CIP status report b. E--911 Workshop memo C. Council meeting calendar update 7.3 Approve appointment of second Deputy City Recorder for Municipal Court purposes only - Resolution No. 87-121 7.4 Approve intergovernmental agreement - Washington County CDBG Program 1988-90 - Resolution No. 87-122 7.5 Approve Personnel Policies and Procedures Manual - Res. it 87-123 7.6 Authorize hire and funding of following positions: a. Computer System Manager - Resolution No. 87-124 b. Development Services positions - Resolution No. 87-125 7.7 Approve purchase of Sturgis property & authorize appropriation transfer - Resolution No. 87-126 7.8 Approved training request - John Roy - $664.00 a. City Administrator noted that the Chief of Police was asked to invite the City Council to an E-911 demonstration on November 18. City Administrator stated this was originally scheduled for a Budget Committee Workshop, however, he suggested the workshop could be rescheduled to 11/11/87 should Council wish to attend the E-911 demonstration. Consensus of Council was to hold the Budget Committee Workshop on November 11. Page 4 - COUNCIL MINUTES - October 12, 1987 b. Motion by Councilor Johnson, seconded by Councilor Edwards to approve the consent agenda with the following modifications: 7.2c was to be adopted as amended with the Budget Committee and E-911 Workshop dates; item 7.7 was to be removed for further discussion; and item 7.8 was to be added. Motion approved by unanimous vote of Council present. 8. PURCHASE OF STURGIS PROPERTY — RESOLUt-ION NO. 87-126 a. Motion by Councilor Johnson, seconded by Councilor• Edwards to approve the purchase of the Sturgis property grid authorize appropriation transfer. b. Councilor Eadon stated the request had merit, however, after weighing the different issues the CiLy dealing with she felt she could not support the timing of the proposal C. Mayor Brian noted Lhat with the limited options for parking in the future within the area of the Civic Canter, he had to support the proposition. Motion to approve Resolution 87- 126 was approved by a 3--1 majority vote of Council present. Councilor Eadon voting nay. 5ENIOR PLANNER NEWTON LE.Fi : 8:52 PM RECESS: 8:52 PM RECONVENE: 8:55 PM 9. EXECUTIVE SESSION: The Tigard City Council wont into f":xcicutive Session under the provisions of ORS 192.660 (1) (d), (e), (h), & (i) to discuss labor• relations, real property transactions, current/pending litigation .issues, and City Administrator performan(.o reviow, 10. ADJOURNMENT : 9:21 PM Approved by the Tigard City Council on W vember 23, 1987. City Recorder — City of Tigard ATTEST: Mayor — City of Tigard LW/1594D Page 5 — COUNCIL MINUTES — October 12, 1987 TIMES PUBLISHING COMPANY Legal - � PHONE(503)684-0360 Notice j 187 P.O.BOX 370 1 �7 BEAVERTON,OREGON 97075 Legal Notice Advertising — o ❑ Tearsheet Notice • ❑ Duplicate Affidavit • AFFIDAVIT OF PUBLICATION STATE OF OREGON, )ss COU=YOFASHINGTON, ) —_ se and say that loam^the Advertising being first duly sworn, depo Director, or his principal clerk, of the- a newspaper of g6noral circulation as d etinod in ORS 193..01© and 193.020; published at-t -- id county and state; that the a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for-1--- successive and consecutive in the following issues: Subscribed and rn t4foree thisrti No Pubfic for Oregon My Commission Expires:c. i a R,S� AFFIDAVIT ' , The following 5�itcittl gba;nda 1tpMs asci yrbnae�d for your.laformaUOU Ft3rther information.and iuil agendas 'be obtained from the City Recor-. �;i3125S.W..lar Bivd_,T3gard.0regon 97223,of by cdllirig 8$9 4171 CI N COIJI`fCL�.12EGULAR MEETING`-0CMEE�R 12,1ft87 6. pial Study Seal on—7:30 PM Regular Meeting TIGARD CIVIC cENTEIt,?04XN HAIL 13125 S vim':AA`i.i.DOULEVARD.TIGARD,o"C,915'.' W,,t"wit3i 0ty'Ceater Task Farce , 6e60t*6 session Under ibe provlstoas of CRS 192.66Ql) (d),{e},am (h)to d15ci=,Ia 1.. read Wines,Bred cvrrrnt and pendimg iltigm". -= TT6159 Pubtlsh 0�Sr;��- CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed Additional topic for Executive Session - 10/12/87 STATE OF OREGON ) County of Washington ) ss City of Tigard ) I, Catherine Wheatley being first duly sworn, on oath, depose and say: That I posted in the following public and conspicuous places a copy of .Notice of Special Meeting for the Council Meeting dated On+nhPr 19, 1487 _ _ a copy of said notice being hereto attached and by reference made a part hereof on the 9th day of nn+nhar 1987 Posted at: 13125 S.W. Hall Boulevard, Tigard, Oregon (City Hall Lobby Bulletin Board. Note: I called and left messages at both the Oregonian and-Tigard-Tualatin Times and advised of the addition to the Executive Session topics of discussion. I telephoned on October 9, 1987. Subscribed and sworn to before me this I# day of 6ele�e.r 198-. Nota Public for Oregon .........._.. � ,.... ....: My Commission Expires: ARCHA K. HUNT KOTARY PUBLIC - OREGON My Commission Expires„!/:-;4- :::f J• awl NOTICE OF ADDITIONAL TOPIC FOR DISCUSSION AT THE EXECUTIVE MEETING SESSION TO BE HELD OCTOBER 12, 1937 Notice is hereby given that an additional topic will be discussed at the October 12, 1987 Executive Session Meeting other than those previously adver- tised. This topic, under the provisions of ORS 192.660 (1) (i), is the review of the Executive Officer. The Executive Session is scheduled on the Regular City Council Agenda for October 10, 1987; said Council meeting to begin at 6:30 p.m., 13125 S.W. Hall Boulevard (Town Hall), Tigard, Oregon. Mayor - City of Tigard ow y <t N m e.. ¢ �'• aci rb Q C � a am, T V .a � 3 ! m CD i .•� � N tT N MU•U .u U C C � 7 r 0 0 ¢ U U O �T+ 41 LA. .. • 4 V U 1 i ¢ ¢ LL. m cn .. m Ln w N U N oho m U r ^ OH� U c �^ m a O as V - h dco a M b r 0 =ca .+ C � O cr O LAJ10 3 oom = w � ir- =i " L a = �•e0 � Fa- N !• 0 J L O v -6.1-1 / 7k h J >k h U W . p M•. N W 0 O b N "'r E O a m Li tz a) tY rd 0 fA cc 4M ¢ a W tY W O C G. .-4 C. -4 en O� 0 ~ r8 a C a E 0- 0- = eT l a L F- Lj 0 .-1 0 0 o I N L ~ M d e6m i M X CPL m L tJ1 i O Th hU hm hUhU _.� U 41 41 C of sn cn J CO J W N CWe7 Hm Go -4 H H q- •U E F- O •-+ p .+ 7t .-+ 1- O ra •.+ O CO V V r+ -4 cn U .-r 41 C a- eL CL CL n. Z CL 1 £ S% T M M .L� M :J 1: M 41 M .b1 a I CL rn fA %0N w V h V a c ¢ `O .. N c 7 O t \ r L LN d %0 ¢ eaCL F- K Z a L L L c U O > > > 3 W W w 0 i a L. JIN �I w OL `III O� Y J� Qt } V 1V O �I n u 1 L w N waa _ 41 W Ct Y N O n n C � C6 6 w O M V � w M Y ui O V W W w N03 V o w • qq Q4148. Yry-y a0j AA 41 w a a w �4'► pp u J� ■N -� n VO 3 6 oae N N w N Cat O rOi y a a a u u a C WI 4 w C a O w - a w w a w w N M N M M w �+ L cos s o E v yc w �� u ; C ..C..a. ou.. g'..Oi O T w r L 1 7 co Mst6 y M� V 7 m C 3 W - w M ! w u Y w O Y Z N GG Gas+ C 4— ii O.0 wa+ 16 NC a y a J.3 ppL�L J� u L 10,M U @ a 7 ! ! Cl L CCCO a C M y� C a C a w M O O M A O q U L M M 3 }p; N V N tDW J . O• JCC 0 ?' ¢ m v c �.i ti t� ' c .� a. a a w S' G- Task Force Vision o_ ` Fanno Creek Park & Park-Like Atmosphere F RETAIL/ COMMERCIAL/ RESIDENTIAL MIX MULTITUDES OF PEOPLE MOVING ABOUT ON FOOT r PUBLIC PARKING FREE LINED BOULEVARDS '. INCREASE FRONTAGE .BY INCREASING ROADS S. Z—MALE OF �Mi'LE G147- THAI' i f �J�u....Tu �,- •� ` t 4' C f t t i } i SOME SUGGESTED QUESTIONS AND ISSUES TO BE ADDRESSED IN MARKET STUDY 1 . Amounts and types of retail, office, residential, and light—industrial opportunities in study area. 2. What are economic capabilities of each sector in terms of regional economic trends? 3. What are needs and desires of people living in market area? 4. What are the successful businesses in downtown and why are they successful? 5. Identify planned private investments in the study area. 6. Recommend specific public actions/strategies to encourage appropriate types of private investment in the area. 7. What criteria are appropriate for evaluating proposed development in the study area? What changes are needed in City regulations in order to incorporate these criteria? 6. What opportunities for each economic sector are created by the following physical improvements, Singly and in combination: Park improvements and park—like atmosphere. Public parking lots. Widening Main Street bridge. Extending Tigard Street through and connecting it with Hall Boulevard. Extending Ash Avenue through and connecting it with Tigard Street extension. Installing rubberized mat- at railroad crossing. 9. Is a shopping center anchor needed. in order to attract retail in downtown? If yes, what type would be appropriate and what is the possibility of getting it? 10. What development opportunities for retail, if any, would be provided by a esplanade walkway between the shops on the north side of Main and the Pbeific Highway embankment? 11. What are the market opportunities for restaurants, food stores, and speciality retail in downtown? 12. Feasibility of farmer's market type outlet with produce and specialty retail in Gerard Building, Albertson's, Payless, or some other downtown site? 13. In a market of over-built office supply, what is the potential for office development? Also, flex-space, especially with regard to Sea First property? 14. Feasibility and possible location for mixed-use development of housing and office/ret-ail. 15. Potential for downtown for high-density housing development. Specifically, is such housing in proximity to proposed Fanno Creek Park appropriate and feasible? In light of Tigard's large retirement community, would older age group be an appropriate target market? 16. Access market conditions and site for hotel in the downtown area. 17. Would Early Oregon Village provide a theme for downtown redevelopment and a focus for community identity? 18. 19. 20. 21. 22. 23. 24. dj/O388D AGENDA ITEM # �Z _ — VISITOR'S AGENDA DATE ) ,4 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. NAME b ADDRESS TOPIC STAFF CONTACTED V U .ya.•xc e 04- _ r3u ! N 47 UETZ L LJ A AINyIZ A Z0%,, W is l CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 12 1987 DATE SUBMITTED: October 2, 1987 ISSUE/AGENDA TITLE: PREVIOUS ACTION: KEYS TO THE CITY PREPARED BY: Donna Corbet DEPT HEAD O CITY ADMIN OK REQUESTED BY: Mayor and Council POLICY ISSUE "Keys to the City" are presented to Citizens who have served on a Board or Committee in recognition of their service. INFORMATION SUMMARY The following people are being recognized for their service on a Board or Committee: Mike Misovetz Utility and Franchise Committee Chairman Fred Benz Utility and Franchise Member Teri Kaliher Parks Board Member Chris Vanderwood Planning Commission Member ALTERNATIVES CONSIDERED FISCAL IMPACT SUGGESTED ACTION Presentation of "Keys" by Mayor dc:1161D CITY OF TIGARD, OREGON / COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 12, 1987 DATE SUBMITTED: _October 5, 1987 ISSUE/AGENDA TITLE: Action Areas PREVIOUS ACTION: Public Hearing on Overlay CPA 87-03 ZOA 87-04, and _ September 21, 1987 ZC 87-16 PREPARED BY: Loreen Wilson _ DEPT HEAD OK CITY ADMIN OKREQUESTED BY: Robert Jean _._._.. --------- _ ._�. _.. LTCY ISSUE k Y Should the City adopt policies and requirements to implemeni the Action Area Overlay? Should the CBD area be designated as an Action Area? r . . . INFORMATION SUMMARY On September 21, 1987 the City Council reviewed the proposed Action Areas concept. After considering input from the Planning Commission and NPO #1, f Council directed staff to revise the standards for administering the ordinance. E This issue will be considered by the Planning Commission on October b, 1987. Attached is a copy of the Planning Commission packet and staff' s proposed ordinances for discussion. One ordinance, if adopted, would amend the Community Development- Code, Lhe second would amend the Comprehensive Plan, and the third would assign the Action Areas Overlay to the CBD area. R Council's public hearing is scheduled for October 26, 1987. a 1 ALTEPNATIVE_S CONSIDE.R_ED 1. Discussion item only. _ i FISCAL IMPACT 1. None. i SUGGESTED ACTION Discussion at this time. z i s t� f S f lw/1177D l_ is . r CITY OF TIGARD, OREGON ORDINANCE NO. 87— AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A ZONE CHANGE (ZC 87-06) PROPOSED BY THE CITY. WHEREAS, the City has requested a zone change to assign the Action Area Overlay to the property shown on the map attached as Exhibit "A"; and WHEREAS, the Planning Commission reviewed the proposal at their regular meetings on September 8 and October 6, 1987 and made a recommendation to City Council; and WHEREAS, a public hearing was held before City Council on September 21 and October 12, 1987 to consider the Commission recommendation. THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1: The proposal is consistent with all relevant criteria as outlined below: Policy 2.. 1 . 1 is met because the Neighborhood Planning Organization and interested citizens have had opportunities to review the proposal. Policy 5.1.3 is met because as an Action Area the CBD will be the focus of a Special Design Plan which will consider economic viability. The policies contained in Section 11 .6 of Special Areas of Concern will be met because the City intends to implement the Design Plan i requirement: in this area. Section 2: Inasmuch as it is necessary for the peace, health, and safety of the people of the City of Tigard that this amendment be made with the least possible delay, an emergency is hereby declared to exist, and this ordinance shall become effective immediately upon passage by the Council, approval by the Mayor, and posting by the Recorder. r ORDINANCE NO. 87— Page 1 PASSED: By vote of all Council members present after being read by number and title only, this day of 1987. Loreen R. Wilson, City Recorder APPROVED: This Y day of , 1987. Thomas M. Brian, Mayor Approved as to form: City Attorney —-- Date -- -- sb/0387D affimm ORDINANCE NO. 87— Page 2 .. T7 � • • .w•� r f r f � � Fjr 44, �in ;�5 It ii Y � • `.c ! i JJ \ :O �� so .. �:+. .,. ,-:.1. ..r ?: r. ... .,. ....,,!L. ... .... i,. `!•' t .. . .. ..r�:;. .. _.fit,,. ._ ., ...-`..,v -. ., -.. .,,+...v �� CITY OF TIGARD, OREGON ORDINANCE NO. 87— AN ORDINANCE TO ADD CHAPTER 18.86 TO THE COMMUNITY DEVELOPMENT CODE — ACTION AREAS (ZOA 87-04) WHEREAS, the City of Tigard finds it necessary to revise its Community Development Code periodically to improve the operation and implementation of the Code; and WHEREAS, the Planning staff held public hearings before the City of Tigard Planning Commission on September 8 and October 6, 1987; and WHEREAS, the Planning Commission has made a recommendation to the City Council; and WHEREAS, the Tigard City Council held public hearings on the proposed changes on September 21 and October 12, 1987. THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1 : The Community Development- Code shall be amended as shown in Exhibit "A" as Chapter 18.86. Section 2: Inasmuch as it is necessary for the peace, health, and safety of the people of the City of Tigard that this amendment be made with the least possible delay, an emergency is hereby declared to exist, and this ordinance shall become effective immediately upon passage by the Council, approval by the Mayor, and posting by the Recorder. PASSED: By vote of all Council members present after being read by number and title only, this _ � day of 1987. l_oreen R. Wilson, City Recorder APPROVED: This day of , 1987. Thomas M. Brian, Mayor Approved as to form: City Attorney Date sb/0387D EXHIBIT "A" 18.86 ACTION AREAS 18.86.010 Purpose This Chapter is designed to implement the policies of the Comprehensive Plan for Action Areas which include provisions for a mixture of intensive land uses. 18.86.015 Applicability The provisions of this chapter apply to Action Areas as designated on the Comprehensive Plan Map -- L_arid Use. 18.86.020 Uses Permitted Uses and Conditional Uses allowed in an Action Area shall be as specified in the underlying zoning district. 18.86.030 Prohibited Uses (a) Outdoor storage of rateri.als, products, or supplies . (b) Overnight on-siPe outside storage of fleet vehicles in excess of two single axle trucks. (c) Overnight on-site outside storage of construction equipment. ! (d) Drive--through restaurant windows. 18.86.040 Development Standards All development within an Action Area is subject to the review and application requirements under sections 18. 1.20.010 - 18.120. 100 and Chapter 18.130 as modified below: (a) Action Area Design Plan: All new developments and expansions of existing developments shall comply with the adopted design plan for the Action Area. (1) The design plan will provide for a coordinated approach to area planning and development. (2) the design plan may require the provision of, or participation in, the development of public facility improvements to implement the design plan. Such improvements may include, but are not limited to, the following: (A) Road dedications and improvements; (B) Participation in signalization; (C) Sidewalks and bikeways; (D) Crosswalks and/or overpasses; (E) Storm drainage facilities; (F) Sewer and water service lines and improvements; (G) Underground utilities; t WE MOMIN r 7 (N) Street lights; (I) Transit stops and bus shelters; (J) Transit information displays; (K) Participation in Park—and—Ride facilities; (L) Participation in public restrooms; (M) Street tree and median landscaping and development; and, (N) Open space, pedestrian plazas. (b) Interim Requirements: In the absence of an adopted design plan, the following issues, under subsection C, must be addressed for new developments as necessary to serve the use and provide for projected public facility needs of the area, pursuant to Chapter 18.164 as determined by the Planning Director. (c) Conditions of Approval: The City may attach conditions to any development within an Action Area to achieve the following objectives: (1) The development shall address transit usage by residents, employees, and customers if the site is within one quarter mile of a public transit line or transit stop. Specific items to be addressed are as follows: (A) Orientation of buildings and facilities towards transit services to provide for direct pedestrian accesz into the building(s) from transit lines or stops; (B) Minimizing transit/auto conflicts by providing direct pedestrian access into the buildings with limited crossings in automobile circulation/parking areas. If pedestrian access crosses automobile circulation/parking areas, paths shall be marked for pedestrians; (C) Encouraging transit supportive users by limiting automobile support services to collector and arterial streets; and, (D) Avoid the creation of small scattered parking areas by allowing adjacent developments to use shared surface parking, parking structures or under structure parking. (2) The development shall facil4tate pedestrian/bicycle circulation if the site is located on a street with designated bikepaths or adjacent to a designated greenway/open space/park. Specific items to be addressed are as follows: (A) Provision of efficient, convenient, and continuous pedestrian and bicycle transit circulaticn systems, linking developments within the Action Area, and surrounding developments by requiring dedication and construction of pedestrian and bikepaths identified in the Comprehensive Plan. If direct connections cannot be made, require that funds in the amount of the construction costs be deposited into an account for the purpose of constructing paths; (B) Separation of auto and truck circulation activities from pedestrian areas; (C) Encouraging pedestrian-oriented design by requiring pedestrian walkways and street level windows along all sides with public access into the building; (D) Provision of bicycle parking as required under Section 18. 106.020(p) of the Tigard Municipal Code; and, (E) Insure adequate outdoor lighting by lighting pedestrian walkways and auto circulation areas. (3) Coordination of development within the Action Area. Specific items to be addressed are as follows: (A) Continuity and/or compatibility of landscaping, circulation, access, public facilities, and other improvements. Allow required landscaping areas to be grouped together. Regular shared access where appropriate. Prohibit lighting which shines on adjacent property; (B) Siting and orientation of land uses which consider surrounding land uses or an adopted plan. Screen loading areas and refuso dumpsters from view. Screen commercial sand industrials uses from single family residential through landscaping; arid, (C) Provision of frontage roads or shared access where feasible. t sb/0387D f s CITY OF TIGARD, OREGON ORDINANCE NO. 87- AN ORDINANCE TO AMEND THE FINDINGS, POLICIES, AND IMPLEMENTATION STRATEGIES (VOLUME 2) OF THE COMPREHENSIVE PLAN - ACTION AREAS (CPA 87-03) WHEREAS, the City of Tigard finds it necessary to revise its Comprehensive Plan periodically to improve the operation and implementation of the Plan; and WHEREAS, the Planning staff- held a public hearings before the City of Tigard Planning Commission on September 8 and October 6, 1987; and WHEREAS, the Planning Commission made a recommendation of CPA 87-03 at the same meetings; and WHEREAS, the Tigard City Council held public hearings on the proposed changes on September 21 and October 12, 1987. THE CITY OF TI.GARD ORDAINS AS FOLLOWS: Section 1 : The Firdings, Policies, and Impl,,mentat.ion Str•ategios shall be amended as shown in Exhibit "A" As Policies 11 .6. 1-11 .6.7. Section 2: Inasmuch as it is necessary for the peace, hoalLh, and safety of the people of the City of Tigard that this amendment be made with the least possible delay, an emergency is hereby doclar•ed to exist, and this ordinance shall become affective immediately upon ` passage by the Council, approval by the Mayor, and posting by the Recorder. PASSED: By _ vole of all Council members present after, beirig read by number and title only, this day of 1987. Loreen R. Wilson, City Recorder APPROVED: This day of —, 1987. Thomas M. Briar„ Mayor Approved as to form: City Attorney i E Date sb/0387D EXHIBIT "A" 11.6 ACTION AREAS Action Areas are designated on the land use map where transit service and pedestrian traffic are encouraged in conjunction with Commercial, Light Industrial and Medium, Medium--Fligh and High Density Residential Uses. GOALS o Reinforce the mutually supporting nature of intense land uses and high accessibility of major transit stations. 0 Encourage the use of public transit and facilitate that use through .land use and design controls. o Encourage and facilitate pedestrian traffic: through land use, circulation patterns and design controls. POLICIES 11 .6. 1 Designate as Action Areas concentr•aL.ions of General Commercial, Light Industrial, Medium, Medium--High, and High Density Residential whine the following cr•ite.r•ia are met. a. The area is generally within one-quarter mile of a major transit center or- trunk route. b. Areas with existing uses which are frequented by pedestrians, or vacant land which could support uses which would be patronized by pedestrians and/or transit riders . c. Areas which are currently automobile oriented may be included in anticipation of a change of use or redesign of pedestrian ways to better integrate the use into the action area. 11 .6.2 Determine permitted uses through zoning. Further regulatiun of uses in Action Areas shall be accomplished with an overlay zone which limits specific automobile oriented uses as permitted uses and encourages a higher level of uses which are pedestrian and public transit oriented. 11 .6.3 Require that all. development permitted in action areas be desioned to facilitate pedestrian movement within the center and to transit. 11.6.4 Review and update city parking ordinances to recognize parking needs in Action Areas. 11.6.5 Develop a design plan for each Action Area to provide guidance for financing public improvements and integrating various land uses. Plans for automobile, transit, pedestrian and bicycle circulation, open space, storm drainage, sewerage, and lighting will be included. The City will have the primary responsibility for developing the design plan but will coordinate with Oregon Department of C Transportation, and Tri—Met. z 11 .6.6 Development in the Action Areas may be subject to special circulation and design considerations during design review prior to completion of the design plans. �. 11.6.7 Encourage formation of Local Improvement Districts or other suitable programs for each action area to finance implementation of the design plans. sbl0387D i mom am V AGENDA ITEM 5_4 PLANNING COMMISSION October 6, 1987 MEMORANDUM CITY OF TIGARD, OREGON TO: Planning Commission September 30, 1987 F E FROM: Elizabeth A. Newton, Senior Planner I 1 SUBJECT: Planning Commission Review of "Action Areas" Overlay File No's CPA 87--03, ZOA 87-04, and ZC 87-16 i On September 21, 1987 the City Council reviewed the proposed "Action Areas' concept to be added to the Comprchensive Plan and Community Development Code. At that meeting, staff relayed the concerns of the Planning Commission to the Council regarding insufficiently detailed criteria to administer the ordinance and the creation of non—conforming use status for some uses. Emmett Whitaker represented NPO H1 and echoed the Commission's concerns regarding the interim requirements contained in the ordinance. Based on this input, City CouncilC. # directed staff to revise the Action Areas to address the concerns raised and allow NPO 01 and the Planning Commission to review the revisions. Attached are revised standards to be included in the Development Code and the proposed goals and policies to be included in the Comprehensive Plan. Most of g the revisions are in the Interim Requirements Section. 11501 Nam RECOMMENDATION EM 1. Review the proposed development standards, goals and policies; suggest , modifications; and recommend approval to City Council. 2. Recommend to City Council that the area designated CBD on the Comprehensive Plan be designated as an Action Area. sb/1115D ACTION AREAS (To be inserte,.j into the Community Development Code as Chapter 18.86). PURPOSE This Chapter is designed to implement the policies of the Comprehensive Plan for Action Areas which include provisions for a mixture of intensive land uses. APPLICABILITY The provisions of this chapter apply to Action Areas as designated on the Comprehensive Plan Map — Land Use. USES Permitted Uses and Conditional Uses allowed in an Action Area shall be as specified in the underlying zoning district. PROHIBITED USES 1. Outdoor storage of materials, products, or supplies. 2. Overnight on—site outside storage of fleet vehicles in excess of two single axle trucks. 3. Overnight- on—site outside storage of construction equipment. 4. Drive—through restaurant windows. DEVELOPMENT STANDARDS ; All development within an Action Area is subject to the review and application requirements under sections 18.120.010 — 18.120.100 and Chapter 18.130. as modified below: A. Action Area Design Plan: All new developments and expansions of existing r, developments shall comply with the adopted design plan for the -Action ' Area. 1. The design plan will provide for a coordinated approach to area planning and development. F 2. The design plan -;,ay require the provision of, or participation in, the developmen:; of public facility improvements to implement the design plan. Such improvements may include, but are not limited to, the following: a. Road dedications and improvements; b. Participation in signalization; C. Sidewalks and bikeways; } d. Crosswalks and/or overpasses; e. Storm drainage facilities; f. Sewer and water service lines and improvements; I g. Underground utilities; h. Street lights; i. Transit stops and bus shelters; j . Transit information displays; k. Participation in Park—and—Ride facilities; 1. Participation in public restraoms; M. Street tree and median landscaping and development; and, n. Open space, pedestrian plazas. B. Interim Requirements: In the absence of an adopted design plan, the following issues, under subsection C, must be addressed for new developments as necessary to serve the use d toprovide for 8projected a public facility needs of the area, pursuant determined by the Planning Director. C. Conditions of Approval: The City may attach condi•.ions to any development within an Action Area to achieve the following objectives: 1. The development shall address transit usage by residents, employees, and customers if the site is within one quarter mile of a public transit line or transit stop. Specific items to be addressed are as follows: a. Orientation of buildings and facilities towards transit services to provide for direct pedestrian access into the building(s) from transit lines or stops; direct- b. Minimizing transit/auto conflicts by providing pedestrian access into the buildings with limited crossings in automobile circulation/parking areas. If pedestrian access crosses automobile circulation/parking areas, paths shall be marked for pedestrians; C. Encouraging transit supportive users by limiting automobile support services to collector and arterial streets; and, d. Avoid the creation of small scattered parking areas by allowing adjacent developments to use shared surface parking, parking structures or under structure parking. 2. The development shall facilitate pedestrian/bicycle circulation if the site is located on a street with designated bikepaths or adjacent to a designated greenway/opens pace/park. Specific items to be addressed are as follows: a. Provision of efficient, convenient, and continuous pedestrian and bicycle transit circulation systems, linking developments within the Action Area, and surrounding developments by requiring dedication and construction of pedestrian and bikepaths identified in the Comprehensive Plan. If direct connections cannot be made, require that funds in the amount of the construction costs be deposited into an account for the purpose of constructing paths; b. Separation of auto and truck circulation activities from pedestrian areas; c. Encouraging pedestrian—oriented design by requiring pedestrian walkways and street level windows along all sides with public access into the building; Er d. Provision of bicycle parking as required under Section of the Tigard Municipal Code; and, e. Insure adequate outdoor lighting by lighting pedestrian walkways and auto circulation areas. 3. Coordination of development within the Action Area. Specific items to be addressed are as follows: a. Continuity and/or compatibility of landscaping, circulation, access, public facilities, and other improvements. Allow required landscaping areas to be grouped together. Regular shared access where appropriate. Prohibit lighting which shines on adjacent property; b. Siting and orientation of land uses which consider surrounding land uses or an adopted plan. Screen loading areas and refuse dumpst-ers from view. Screen commercial and industrials uses from single family residential through landscaping; and, C. Provision of frontage roads or shared access where feasible. ACTION AREAS Action Areas are designated on the land use map where transit service and pedestrian traffic are encouraged in conjunction with Commercial, Light Industrial and Medium, Medium-Nigh and High Density Residential Uses. GOALS o Reinforce the mutually supporting nature of intense land uses and high accessibility of major transit stations. o Encourage the use of public transit and facilitate that use through land use and design controls. o Encourage and facilitate pedestrian traffic through land use, circulation patterns and design controls. POLICIES 1.0 Designate as Action Areas concentrations of General Commercial, Light Industrial, Medium, Medium-High, and High Density Residential where the following criteria are met. a. The area is generally within one-quarter mile of a major transit center or trunk route. b. Areas with existing uses which are frequented by pedestrians, or vacant land which could support uses which would be patronized by pedestrians and/or transit riders. C. Areas which are currently automobile oriented may be included in anticipation of a change of use or redesign, of pedestrian ways to better integrate the use into the action area. 2.0 Determine permitted uses through zoning. Further regulation of uses in Action Areas shall be accomplished with an overlay zone which limits as permitted uses and encourages a specific automobile oriented uses higher level of uses which are pedestrian and public transit oriented. " 5 3 3.0 Require that all development permitted in action areas be designed to facilitate pedestrian movement within the center and to transit. } t 4.0 Review and update city parking ordinances to recognize parking needs in Action Areas. 5.0 Develop a design plan for each Action Area to provide guidance for financing public improvements and integrating various land uses. Plans 1 for automobile, transit, pedestrian and bicycle circulation, open space, { storm drainage, sewerage, and lighting will be included. The City will have the primary responsibility for developing the design plan but will coordinate with Oregon Department of Transportation, and Tri-Met. Y 6.0 Development in the Action Areas may be subject to special circulation and design considerations during design review prior to completion of the design plans. _ 4 r • r t 7.0 Encourage formation of Local Improvement Districts or other suitable programs for each action area to finance implementation of the design f plans. cs/0387D i i t t t i 4 t I i r L€ j[ 6 i pi i i E — 5 — MEMORANDUM "J CITY OF TIGARD, OREGONAM iL)1Ia TO: City Council October 7, 1987 FROM: Elizabeth A. Newton, Senior Planners SUBJECT: Planning Commission Review of "Action Areas" Overlay File No. ' s CPA 87-03, ZOO 87--04 and Z..0 87--16 NPO #1 reviewed the proposed revisions to l:he "Action Areas" requirements at a meeting on September 30, 19£37. A letter- uutlininq their- concerns is attached. While they are in support of the concept there wa•; concern expressed that funding for implementeltion of the design plan be clear before implementation of the plan oloments. the Planning Commission reviewed the proposed revisions on October 6, 1987. Consensus was to support the concept:, however, the Commission still has reservations about the process. -fhoy offered throo. suggest.iuns for- further refinement of the proposal. First, in order to avoid confusion, the Commission suggested that- the Section to be inserted as Chapter 18.86 of the Community Development Coda deal with int.or•im roquiremonts only. Second, the Commission suggests that the+ prohibited uses listed be conditional uses or, at least prohibited only for new developments . Finally, the Commission recommends that drive through windows (including restaurants) be allowed. -f he attached revised proposal reflects the Planning Commission's suggestions. RE:CC"MENDATI ON: Review the staff' s revised proposal contained in your October 12, 1987 pe.+ckc�t and the Planning Commission's suggested proposal . Direct staff to revise the �r�ir3,:ncc fur adoption as necessary for consideration on October 12_, 1987. cs/0387D i AM BONN 111 E 3 4 CITY OF TIGARD, OREGON ORDINANCE NO. 87 AN ORDINANCE TO ADD CHAPTER 18.86 TO THE COMMUNITY DEVELOPMENT CODE - ACTION AREAS (ZOA 87-04) WHEREAS, the City of Tigard finds it necessary to revise its Community Development Code periodically to improve the operation and implementation of the Code; and WHEREAS, the Planning staff held public hearings before the City of Tigard Planning Commission on September 8 and October 6, 1987; and WHEREAS, the Planning Commission has made a recommendation to the City Council; and WHEREAS, the Tigard City Council held public hearings on thc� proposed changes on September 21 and October 12, 1987. THE CITY OF TI:GARD ORDAINS AS FOLLOWS: Suction 1 : The Community Dovelopment Coda shall be amo nded as shown in -- - Exhibit "A" as Chapter 18.86. Section 2: Inasmuch as it is necessary for the peace, h0Alth, and safety of the people of the City of Tigard that this amendment be made with the least- possible delay, an emor•gency is hereby declared to exist, and this ordinance shall b0CLA11e effUCUVe immediately upon passage by the Council, approval by the Mayor, and posting by the Recorder. PASSED: By vote of all. Council members present after beirig read by number and title only, this day of ]987. Loreen R. Wilson, City Recorder-+ APPROVED: This day of 1987. Thomas M. Brian, Mayor Approved as to form: City Attorney t Uate sb/0387D ORDINANCE NO. 87- (ZOA 87-04) Page 1 EXHIBIT "A" 18.86 ACTION AREAS Y 18.86.010 Purpose This Chapter is designed to implement the policies of the Comprehensive Plan for Action Areas which include provisions for a mixture of intensive land uses. 18.86.015 Applicabiliy The provisions of this chapter apply to fiction Areas as designated on the Comprehensive Plan Map — Land Use. All development within an Action Area is subject to the review and application requirements under sections 18. 120.010 ._ 18. 12.0. 100 and Chapter 18. 130 as modified below: 7.8.86.020 Permitted Uses Permitted Uses allowed in an Action Area shall be as specified in the underlying zoning district. 18 .86.030 Conditional Uses (a) Outdoor storage of materials, products, or supplios. (b) Overnight on.-site outside storage of fleet vehicles in excess of two single axle trucks. (c) Overnight on- site outsic orage of construction equipment. (d) Any other use specified as a conditional. use in the underlying zone. 18.86.040 Interim R•i�giiir•ements In the absence of an adopted design plan, the following issues, i under subsection C, must be addressed for new developments as _ necessary to serve the use and provide for projected public facility needs of the area, pursuant to Chapter 18.164 as p determined by the Planning Director. i A. The City may attach conditions to any development within an Action Area prior to adoption of the Design Plan to achieve the following objectives: i i (1) The development shall address transit usage by residents, employees, and customers if the site is within one quarter mile of a public transit line or transit stop. Specific items to be addressed are as follows: g S ORDINANCE NO. 87- (ZOA 87-04) Page 2 (A) Orientation of buildings and facilities towards transit services to provide for direct pedestrian access into the buildings) from transit lines or stops; (B) Minimizing transit/auto conflicts by providing direct pedestrian access into the buildings with limited crossings in automobile circulation/parking areas. If pedestrian access crosses automobile circulation/parking areas, paths shall be marked for pedestrians; (C) Encouraging transit supportive users by limiting automobile support services to collector and arterial streets; and, (D) Avoid the creation of small scattered parking areas by allowing adjacent developments to use shared surface parkirig, park irig structures or under structure parking. (2) The development shall facilitate pedestrian/bicycle circulation if the site is located on a street with designated bikepaths or adjacent to a designated greenway/open space/park . Specific items to be. addressed are as follows: (A) Provision of efficient, convenient, and continuous pedestrian and bicycle transit circulation systems, linking dovelopment-, within tho Action Area, and surrounding developments by requiring dedication and construction of pedestr•ioin and bikepaths identified in the Comprehensive Plan. If direct connections cannot be made, require that funds in the amount of the construction costs be deposited into an account for the purpose of constructing paths; (B) Separation of auto and truck Circulation activities from pedestrian areas; (C) Encouraging pedestrian-oriented design by requiring pedestrian walkways and street level windows along all sides with public access into the building; (D) Provision of bicycle park i.rig as required under Section 18. 106.02.0(p) of the Tigard Municipal Code; and, (E) Insure adequate outdoor lighting by lighting pedestrian walkways and auto circulation areas. (3) Coordination of development within the Action Area. Specific items to be addressed are as follows: (A) Continuity and/or compatibility of landscaping, circulation, access, public facilities, and other improvements. Allow required landscaping areas to be grouped together. Regular shared access where appropriate. Prohibit lighting which shines on adjacent property; ORDINANCE NO. 87- (ZOA 87-04) Page 3 (B) Siting and orientation of land uses which consider surrounding land uses or an adopted plan. Screen loading areas and refuse dumpsters from view. Screen commercial and industrials uses from single {" family residential through landscaping; and, (C) Provision of frontage roads or shared access where feasible. cs/0387D r t ORDINANCE NO. 87— (ZOA 87-04) Page 4 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 12, 1987 DATE SUBMITTED: October 1 1987 ISSUE/AGENDA TITLE: C.I.P. Status_ _ PREVIOUS ACTION: Report — September-, 1987 __ ....- PREPARED BY: Randall R. Wooley DEPT HEAD OK ITY ADMIN OK REQUESTED BY: POLICY ISSUE A report on the status of the various projects in the CIP and LID programs . INFORMATION SUMMARY Attached is the monthly report on CIP projects as of September 30, 1987. f ALTERNATIVE', CONSIDERED 1. Receive information report; rio formal action requirod. FISCAL IMPACT SUGGESTED ACTION Receive reports; no action required. sb/25O3P/0031P CAPITAL IMPROVEMENT PROGRAM STATUS REPORT September 30, 1987 ST--6 — Tiedeman Avenue Realignment Sewer line legal problems are resolved and sewer' will be relocate as scheduled to 1988. soon as possible. Road work is re North Dakota Street Realigrm�enl`?th Avenue Construction is completed. Road and Tiedeman Avenue<' ,ars LhaL they ST--11 Traffic Signal at__Greer.�b�rg______ 'The project is being designed by the 1 tet 1a11It now app will be ready to advertise for bids by x ST--13 — Trarfic Si- nal__at E3urnham_Strc�c�t _end Hall _E3lvd._.1.his E�rujc�ct has been Due to shorLagu of Skate matching funds, rescheduled for 1990. i ST-14 — Traffic signal at Hall Blvd. McDonald_'itrc�e_t This project is being —designed by the tatehe. ZPro jcrct has S experienced delays due to shortage of Statca funds. They are now beginning right-of-way acquisition and have scheduled construction for i 1988. X ST-16 — L.L.D. do. 35, W. 68th Parkway Construction complete. We arca working to complete sumo legal details su theft the final hearing can be scheduled. ST-17 No. 40, Dartmouth Street Extension We are working to complete �desiyn u etas hearing will r Couthe settoconsider design design details are completed, a P } amendments to the Engineer's report. ST 18 Pacific Highway and Canterbury L� rure19990tconstruction. Preliminary The State has scheduled thisproject has begun. engineering study for the prof ST-19 — 135th Ave. onstruction plans and specifications. The consultant is preparing c F f. C *Projects which were previously reported as complete have been deleted. k t t ST-20 — Genesis No. 3 Subdivision Improvements Curb and sidewalk work is completed. Street overlay and paving of cul—de—sac islands is scheduled for October. ST-21 — Greenburq/Tiedeman Turn Lane Preliminary design is completed and being coordinated with ODOT signal design. ST-22 — Triangle Access Study This work will be done in conjunction with ODOT's study of Highway 217 interchanges . The ODOT study is just beginning. ST-23 — 72nd/Pacific Highway Intersection We have begun work preliminary engineering work for this project. ST-2.4 — Durham/Hall Turn Lane Preliminary design completed. We are working with adjoining property owner on a small amount of right—of—way required. ST-25 — Greenburq/Ash Creek Bridge During October-, —we expect to receive consultant proposals for this design work. ST-.26 — Greenburq/Contor Street During October, we will be performing field surveys . sb/2503P/003111 r SS-1 - Sewer Master Plan Aerial mapping has been completed and we are preparing to begin the engineering study. SS--4 - O.E.A. Trunk Access Paths Bids were opened September 29th. Due to objections from the property owner, we are not construcing access paths. Instead, we are providing Red Rock Creek crossing so that winter improved pipe protection at the (' access will no longer be a critical need. i ° SS-8 - Elmhurst Sewer Extension (LID #4Z1 Construction of the sewer- line in the Landmark Ford area is completed. One more easement is required at another location before we can complete S all work in LID #42. i k SS-9 -- 89th P1. Sewer .Re.Lir•. Work is completed. F SS-10 - Industrial Area Sewer RR Crossing Scheduled for spring of 1988. S5_-11 - Garrett/99W Capaci11 I:m rovements Scheduled for bidding in Spring of 1988. f Si:-12 - Gentle Woods Manhole Protection ° o Creek was received A Corps of Engineers permitforwork in Fann September, 29th. We expect to request bide. in October. SS-13 - Pinebrook/Hall Repairs Construction is complete. f SS14 -- L.eron iL _Heights Modifications We expect first phase work to occurin October•. Remaining work is pending while we negotiate easements. sb/2503P/0031.P t SD-1 — Gaarde Street and Canterbury Area Drainage Improvements Construction is approximately 75 percent completed. SD-3 — 100th/Sattler/Murdock Improvements Engineering is scheduled for late 1987. SD-4 — Summerlake/Anton Park Drainage First phase is under construction. We are still requiring easements for the second phase work. SD-5 — 104th/Hillview Improvements Scheduled for 1988. SD-6 — Cascade Avenue I_mp rovements_ Scheduled for 1988. sb/2503P/0031P I I CIP/LID PROJECT STATUS As Of September 30, 1987 PROJECT STATUS ESTIMATED COMMENTS PROJECT COMPLETION DATE >. a+ O u C •a r- U N w U •.•1 C .•1 Q • b � L .4 •A ro •.a w W c�Jl w W w > u C V0 U ST-1 Fairview Resurface Completed ST-2 SW 68th Parkway Resurf. Completed ST-3 No. Dakota Resurface I Completed ST-4 104th Ave. Reconstr. Completed ACommercial St. Connect. --- Project Postponed ST-6 Tiedeman Ave. Realign. 8/30/88 ST-7 No. Dakota Realign. Completed ST-8 79th/Bonita Realign. Completed _ ST-9 Main St. Improve. Study I Completed Prelim. Engrg. Only ST-10 Hunziker Realign. Study Completed Prelim. Engrg. Only ST-11 Greenburg/Tiedeman Sign 5/31/88 ST-12 Scholls Fry/No Dak Sign Completed ST-13 Burnham/Hall Signal 1990 _ ST-14 Hall/McDonald Signal 12/31/88 ST-15 Hall LID #85-1 Completed I •`' "'''` Completed ST-16 SW 68th Pkwy LID #35 ST-•17 Dartmouth LID #40 1988 8 99W/Canterbury Zmprove. 1990 _ _ __•__ . ST-19 135th Ave. LID '`''' 1988 __.________.._._-. _ . -•.. r_�n_genesis_ND- _1011187 te _ _--------- - - -. . f `•?: ST-21 Greenburg/Tiedeman Lane 1988` jr F yr.:": • Ale., 1 , Iond 1 y! Imm��I Imm 71, 1 } i �� r a+�f.,r*: '.Y � et �`�'i. • as �i 1-'Y 'Fi- -1..1 t � t l'" s. _, i t * 3 �.-n �--� � �:y"- f � ,� v .,•.s+ ., .,:�..� ._.r,...-' ?+?_ e...'s.- ..._�./.. �3:,4,� �.:'+�.`.. :;l'{`?�= *fqt^ ...r,_.....r. �' _.'``_�'�;_.ci:,,..�; r?'s Iv.f,.;7 _ ... _�� _' --_' &, .. S' ._.. .. _.... . CIP/LID PROJECT STATUS As Of September 30, 1987 i. PROJECT STATUS ESTIMATED COMMENTS PROJECT COMPLETION DATE V- 0 d) Aj 0 U 4j Cp im -4 0 tr tj r- > 0 SS-1 Sewer Master Plan 1/31/88 ......... .......... Completed ......... SS-2 - Pinebrook Trunk Repairs SS-3 - SW 69th Sewer Extension Completed SS-4 OEA Trunk Access Paths 10/31/87 air Sewer Rep I Comleted Watkins Ave. Se :X.: 6 - 100th/Inez Sewer LID LID Defeated SS-7 - 74th/Cherry Sewer LID LID Defeated ......................... X -8 Elmhurst Sewer Extensioq 1987 9"7 SS Fall., 1987 jted SS-9 89th Pl. Sewer Repair Completed SS-10- industrial Area RR Xing I Sprin 198 SS-11- .Garrett/99W Improvement 1988 ........... SS-12- Gentle-Woods,Manhole 10/31/87 ......... ........... Pinebrook/Hall Re airs ......... .......... ........... -tv .......... SS-14- Leron Heights Modif icat I goomliffill • ''..r :....:`tel.. ,.. :::_ :...'': � ;:: . :� Y rr:+ r tits' • • •— • ,:i. F,� ^� :+'�� PROJECT STATUS ESTIMATED DATE Y "4 SD-6 -Cascade Ave. Impr. • iY � ' gib' i J d tl S _ y I s : f YV� i sr � -�' � .a } •�r :!...r_. -r J - T r ? � t ��" a '.r$ \ .. \�, � � y '�u..... ...�,.... 4i_.. fs., .i.. _,i. S:.»L�....�iL ... .,:_E. ., �..t�•',. .� .,. r.:'.i2. < +. ':J'.4 a '� ., ... ..�� r. . ;'?.',. ...r:.,. .J _�U ....,..b., 5 • b MEMORANDUM CITY OF 'TIGARD, OREGON L TO: Honorable Mayor ity Council f October 1, 1987 n and City Adminis rat�o u, C FROM: Chief of Police SUBJECT: E-911 Workshop On July 27, 1987, Council directed staff to begin exploration with other Washington County public safety agencies the possibility of a county-wide Enhanced 9-1-1 System. Staff had a discussion with Diane Brandt of WCCA 6 TRFPD Communications to coordim+te a meeting date to discuss E-911 . On September 23, 1987, olec.t:ed and appointed officials representing public safety in Washington County met at Washington County Fire District N1 headquar•Lers to discuss Enhanced 9--1-1 . The purpose of this meeting was to assess interest: and to provide information regarding Enhanced 9-1-1, including concept, equipment, operations .Arid cost. At the end of the meeting, a consensus was reached to have an Elected Officials Workshop to edify them about Enhanced 9--1•-1. This meeting has been tentatively scheduled for November 18, 1987 in the evening. Staff- requests that you check your calendar's to determine if this date is acceptable, or to provide staff with another- date. lw/1160D CITY OF TIGARD, OREGON S• � C MEMORANDUM i f TO: Honorable Mayor and City Council October 5, 1987 FROM: Bob Jean, City Administrator Y. irk SUBJECT: COUNCIL CALENDAR, FY 1987-88 r Attached is an updated tentative calendar for this fiscal year. Official Council meetings are marked with an asterisk (-) . I've put question marks (?) along side those still needing Council OK. If generally OK, we can proceed and make specific adjustments in the Monthly Council Cale. .ars. ` October 1, Thur Sherwood-SE Cities Meeting 6, Tues Executive Session (City Administrator Per•f. Review)(? PM) 7, Wed Beaverton--Tigard Council Meeting (5:30 PM Embassy Suites) 8, Thurs Metzger Water District Board (5:30 PM Progress Downs) Tigard School District--Tigard Council (8 PM Metzger Sch. ) X12, Mon Council Business Agenda (6:30) X19, Mon Council Study Agenda (6:30) *26, Mon Council Business Agenda (6:30/7:30) November X2, Mon Council Business Agenda (6:30/7:30) 7-10, S t-Tues League of Oregon Cities Conference, Portland 1 ( W (NOTE: Most Council related issue on Saturday & Sunday) X16, Mon Council Study Agenda (6:30) 18, Wed c,mmi t t od l�lor t.al-E3t�tic #-Firrt� � ' �--� -�f>--E� - " !� - nom'}•- 20-21, Fri-Sat Council Goal Setting Workshop X23, Mon Council Business Agenda (6:30/7:30) 26, Thurs Thanksgiving Holiday 27, Fri City Hall Closed December *7, Mon Council Business Agenda (6:30/7:30) 12-16, Sat--Wed National League of Cities Conference (Las Vegas) X-14, Mon Council Study Agenda (6:30) *21, Mon Council Business Agenda (6:30/7:30) L r IBM Page 2 Council Calendar, FY 87-88 January ?4, Mon Fanno Creek/Town Hall Conference? *11, Mon Council Business Meeting 13, Wed Budget Committee Meeting (Supplemental Budget & Budget Guidelines) *18, Mon Council Study Agenda (6:30) *25, Mon Council Business Agenda (6:30/7:30) February *1, Mon Council Business Agenda (6:30/7:30) *8, Mon Council Study Agenda (6:30) *15, Mori Council Business Agenda (6:30/7:30) 22, Mon NO COUNCIL (President' s Day) March ?2, Wed Budget Committed (Message and Revenues) X7, Mon Council Business Agonda (6:30/7:30) ?9, Wed Budget Committee (Departmmrntal Requests) *14, Mon Council Study Agdnda (6:30) ?16, Wed Budget Committee (Departmental Requdsts) *21, Mon Council Business Agenda (6:30/7:30) ?23, Wed Budget Committee (Recommendation) ?30, Wed Budget Committde (Recommendation) April *11, Mon Council Business Agenda (6:30/7:30) ?15-16, Fri—Sat Council Workshop *18, Mon Council Study Agenda (6: 30) *25, Mon Council Business Agenda (6:30/7:30) May_ *9, Mon Council Business Agenda (6:30/7:30) *16, Mon Council Study Agenda (6:30) *23, Mon Council Business Agenda (6:30/7:30) x { June *13, Mon Council Business Agenda (6:30/7:30) *20, Mon Council Study Agenda (6:30) *27, Mon Council Business Agenda (6:30/7:30) 4 mh0028a �I 1111 111m 11 SEEN � L CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 12 1987 DATE SUBMITTED: October 1, 1987 ISSUE/AGENDA TITLE: Deputy City PREVIOUS ACTION: 7/14/86 Appointment Recorder Appointment For Municipal Of Marge Forza Court Clerk Court Pur oses nl PREPARED BY: Loreen Wilson DEPT MEAD OK CITY ADMIN OK REQUESTED BY: Loreen Wilson _ __..___._� POLICY ISSUE Should the City Council continue appointing select Municipal Court personnel as Deputy Recorders for Court purposes only to allow them to witness signatures on criminal complaints filed with the Court? __...__...__...__..._................. INFORMATION SUMMARY Municipal Court criminal complaints are required to be witnessed by the City Recorder- or Deputy Recorder for the City. Currently Marge Forza, a Municipal Court Clark, is serving as a Dcr)u'L Recorder for Court pur•poseis. Since we have now filled the Records-•-Court Manager position and workload continues to grow, staff would recommend appointing Nadine Robinson-Wob%ter as a Deputy City Recorder for Court purposes only. This would allow her to witness signatures on complaints being filed with Municipal Court. To allow the most flexibility for coverage of the complaint--witnessing function at the Court { counter, staff would recommend reaffirming the appointment of Marge forza also. ALTERNATIVES CONSIDERED 1 . Approve attached resolution reaffirming Marge Forza and appointing Nadine Robinson-Webster as Deputy City Recorders for Municipal Court purposes only. 2. Take no action at this time. --•��_--.�.-- --�--.— FISCAL IMPACT 1 . Would allow less disruption to Recorder' s work time and therefore be more cost-effective in work-hours spent processing complaints. 2. No change. i SUGGESTED ACTION Motion to approve Alternative #1. lw/1154D CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 12, 1987 DATE SUBMITTED: October 1, 1987 ISSUE/AGENDA TITLE: Intergovernmen- PREVIOUS ACTION: tal Agreement - Wash. Co. Community _ Dev. Block Grant Program, 1988- PREPARED BY: Cathy Wheatley DEPT MEAD OK CITY ADM1N OKJJ REQUESTED BY: Bob Jean LICY ISSUE Does the City of Tigard wish to participate in the Washington County Community Development Block Program -- Program Years 1988-•90. INFORMATION SUMMARY The attachod intergovernmental agreement must be executed if it is determined that Tigard desires to take part in the Community Development Block Grant Program operated by Washington County. The attached letter from M. J. March, Program Manager _. Washington County, further explains this Agreement. Councilor Edwards is the primary ropr•esentative for the Policy Advisory Board which overseas the Grant: Program. The attached resolution will authorize Mayor Brian to execute the agreement. AL_"FERNAIIVES CONSIDERED 1. Approve attached resolution authorizing Mayor Brian to execute the agreement. 2. Opt to riot participate in the Washington County Community Development. Block Grant Program - Program Years 1988-90. `- FISCAL IMPACT Costs incurred only if Tigard receives grant money. SUGGESTED ACTION Alternative No. 1 - adopt attached resolution authorizing Mayor Brian to execute the agreement. cw/9146D t' CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October, 12, 1987 DATE SUBMITTED: October 1, 1987 ISSUE/AGENDA 'T:ITL_E: Personnel _ PREVIOUS ACTION: Adoption of Personnel Policies and Procedures Manual Manual in 1979 Update PREPARED BY: Jill Monley DEPT HEAD 0 CITY ADMIN OK REQUESTED BY: Council POLICY ISSUE Should the Council maintain a current policies and procedure manual for personnel related issues? INFORMATION SUMMARY On 9/28/87, the Tigard City Council received a copy of the Personnel Policies and Procedures Manual revision for final review prior to e.doption. This was drafted to replace the existing Personnel Manual which was adopted in 1979. The 1979 Manual was found to be out of date relative to now federal and state laws, somewhat in conflict with current collective bargaining agreements, and in a format that was difficult to use on a daily basis. The newly formatted Personnel Policies arid Procedures Manual was developed to reflect existing persunnel practices, conformance with cur•ront collective bargaining agreements and feder,41 and state law. This document has bean circulated for review to city staff and bargaining unit representatives. Staff has riot received any revision requests from Council since the 9/28 E meeting. In addition, we've riot yet recoived comments from either bargaining t units indicating any problems. This is presented for- ratification at. this lima. NOTE: Please bring your copy of the Draft Manual from the 9/28/87 packet. Should you need a new copy, please contact the Recorder's office. �. ..._. ALTERNATIVES CONSIDERED 1 . Adopt attached resolution to formalize the existing personnel practices and to come into conformance with cur-r-ent collective bargaining agreements and federal and state laws. 2. Take_ no action at this time. Continue the 1979 Manual with its conflects on current practices, laws and agreements. FISCAL IMPACT 1. Less possibility of personnel related litigation. 2. Existing possibility of personnel related litigation. SUGGESTED ACTION Motion to approve Alternative #1: Approve resolution adopting newly formatted Manual. lw/1155D r CITY OF TI<;"iRD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 12, 1987 DATE SUBMITTED: October 2, 1987 ISSUE/AGENDA TITLE: Development PREVIOUS AcrION: N/A Services Positions - Engr. Aide, Engr. Tech I, and OA I PREPARED BY: Randy Clarno, Dev Sry Mgr, _ DEMI HEAD OK ' CITY ADMIN OK REQUESTED BY: Development Services POLICY ISSUE The positions of Engineering Aide, Engineering Technician I, and Office Assistant I were not included in the 1987-88 Adopted Budget. In order- to fill these positions, Council approval is needed. In addition, Council must direct- by resolution that contingency be appropriated to fund the newly approved positions. _._.............._........ INFORMATION SUMMARY It has become necessary for the Development: Services Division to seek additional personnel in order to achieve Council' s goals established for FY 87-88. The Division is spending an increasingly amount of time with Development approval processing which reduces time spent on project related goals such as master facility planning (storm drainage, transportation, and sanitary sewer) . Technical engineering and clerical staff are needed to enable the Division and Community Development Dopartment to meet these and other goals. The positions of Offico Assistant I, Engineering Technician I and Engineering Aide are. needed aril would be filled by January 1, 1988 if approved. The fallowing funds would be necessary to fund the positions out of the t' Development Services Division for half a year: < OA I Eng. Tech I. Eng.. Aide Salary & Benefits $ 9,000 $11,200 $12,100 Materials & Services 1,250 700 700 Recruitment & Hiring Costs 200 200 200 Capital Outlay _.........-0- -----Q-- ..__..•_.O_ $1.0,450 $12,100 $13,000 = $35,550 ALTERNATIVES CONSIDERED 1. Approve the positions requested and adopt resolution to provide funding. 2. Disapprove the positions. SARM — FISCAL IMPACT General Fund Contingency will be reduced by $35,500 and appropriation in the iMA Development Services Division increased by $35,500. SUGGESTED ACTION Staff recommends approval of the positions and related contingencies appropriation. sb/1172D CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 12, 1987 DATE SUBMITFED: October 2, 1987 ISSUE/AGENDA TITLE: Approve PREVIOUS ACTION: Purchase of Sturgis Propert ar Appropriate Contingency PREPARED BY: Wayne Lowry Finance Dir` DEPT HEAD OK CITY ADMIN 0 REQUESTED BY: Bob Jean City Admin. POLICY ISSUE Shall the Tigard City Council authorize the purchase of the real property adjacent to the Civic Center under- ORS 271.3907 INFORMATION SUMMARY Negotiations with the property owners have resulted in a purchase price of $180,000 for the property adjacent to the Civic Center parking area. $150,000 was budgeted in General Fund Capital projects in the 1987-88 Budget. The additional $30,000 must be appropriated from existing contingency in the General Fund, Enterprise Funds, and the County Road Levy Fund as follows: 1987--88 Revised Adopted This 1987--88 Budget Revision Budget General Fund Capital Projects 2.11,700 5,000 216,700 Contingency 1., 102, 757 <5,000> 1,097,!57 Storm Drainage Capital Projects 199,250 6,250 205,500 Contingency 47,500 <6,250> 41,250 Sewer Fund Capital Projects 429,696 6,250 435,946 Contingency 149,000 <6,250> 142.,750 State Gas Tax Capital Projects 84,500 12,500 97,000 Contingency 61,300 <12,500> 48,800 ALTERNATIVES CONSIDERED 1 . Approve purchase of land and authorize contingency appropriations. 2. Give further direction to staff. ` ----- ----.---_ is FISCAL IMPACT ' 1. Contingency in the above funds reduced by $30,000 and Capital project sin the above funds increased by $30,000. 2. Unknown. SUGGESTED ACTION G Motion to approve Alternative #1. cs/1171D Hum WASHINGTON Al COUNTY, OREGON September 29 , 1987 Mayor Tom Brian City of Tigard P.O. Box 23397 Tigard, OR 97223 Subject : Intergovernmental Cooperation Agreements for the CDBG Program (1988-1990) . Dear Mayor Brian: In a September 14, 1987 letter to you I indicated the Office of Community Development is in the process of requalifying the Countv/City Consortium as a CDBG Entitlement iar program years 1988-1990. That letter was specifically intended to have jurisdictions that do not wish to participate in the program to make such an election, to "opt out" , by October 15, 1987 . This Letter is directed towards those units of local government who wish to continue to participate ; transmits new intergovernmental cooperation agreements ; and provides you with necessary processing information. The intergovernmental cooperation agreement we used so successfully over the past nine years remains virtually in tact except for those changes recently mandated by HUD. Essentially, HUD has directed the County to memorialize how program income or real property acquired with CDBG funds will be managed. The language dealing with the continuation of the Policy Advisory Board and its role, are unaffected. I realize that scheduling this item may present some problems for you as many councils meet at irregular times during the month. However, the fully executed agreement( s) must be returned to OCD by no later than October 19, 1987 to allow sufficient time for processing, approval by the Board of Commissioners , and transmission to HUD by early November, 1987 . Office of community Development 150 North First Avenue Hillsboro,Oregon 97124 Phone:503/648-8814 Page 2 If you feel it necessary for a formal esentatiI. to becan made to your council I would be most Pleased o arrange for placing me on your agenda by simply calling me at 648-8663. Whether you choose to have a formal presentation or not , three (3) copies of the fully executed agreement and three (3) ` copies of a Resolution & Order or Council Minutes authorizing s your chief elected official to execute the agreements, should reach me by 5: 00 p.m. , on October 19, 1987 . Over the years we ( the consortium) have provided the leadership , and subsequently the stewardship, over the ojects and completion of more ofanearOlycapial 500t the rehabilitationhomes pthroughout rovement rWashington County. I look forward to serving the consortium and the continuation of the CDBG program. My very best wishes , Sincerely, 'i FI.J. Mar , Program Manager Office of Community Development HJM:ec Enclosure cc: Bob Jean, City Manager s x R i i lip CITY OF KEPAII DOW OREGON October 13, 1987 3 S s t Mr. H.J. March, Program Manager Office of Community Development Washington County, Oregon 150 North First Avenue Hillsboro, OR 97124 Subject: IntergoLernmental Cooperation Agreements for the CDBG Program (1988-90) Dear Mr. March: s Enclosed please find three certified copies of Resolution No. 87-122 and three originally signed Intergovernmental Agreements (Exhibit "A" to the resolution) which were approved at the October 12, 1987 Council meet- ing Please return a fully executed copy to this office when available. t 6 Thanks for your help. r Sincerely, cccttli e� ItA f Catherine Wheatley Deputy Recorder ow Enclosures t d c: Bob Jean, City Administrator Liz Newton, Senior Planner a f r l f i 13125 SW Hall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 INTERGOVERNMENTAL AGREEMENT WASHINGTON COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEARS 1988 - 1990 This Agreement is entered into between Washington County (County ), a political subdivision of the State of Oregon, and th Ci ty of �- e �(�r1�n (City ) , a municipal corporation of the State of Oregon within Washington County, for the cooperation Of units of local government under the authority of ORS 190. 010. It will become effective upon adoption by the parties and will continue until terminated as provided herein . r CThe circumstances surrounding the making of thisR Agreement { are as follows: A. Whereas , the Congress of the United States has enacted the Housing and Community Development Act of 1974 and the Housing and Urban - Rural Recovery Act of 1983; and B. Whereas , the Congress has found and declared that the Nation 's cities, towns and small urban communities face critical social , economic and environmental problems; and 3 C. Whereas, the Congress has further found and declared Ids that the future welfare of the Nation and the well-being c j: I Intergovernmental Agreement - Page 2 of its citizens depend on the establishment and maintenance of viable urban communities as social , economic and political entities ; and D. Whereas , the primary objective of the Act is the development of viable urban communities , by providing decent housing and a suitable living environment and expanding economic opportunities principally for persons of low and moderate income; and E. Whereas , consistent with this primary objective , the i Federal assistance provided in this Act is for the support of community development activities which are directed toward the following specific objectives : 1 . The elimination of slums , blight and the prevention of blighting influences and the deterioration of property and neighborhood and community facilities of importance to the welfare of the community, principally persons of low and moderate income; 2. The elimination of conditions which are detrimental to health , safety and public welfare, through code enforcement, demolition , interim rehabilitation assistance and related activities; 4 r t i i r Intergovernmental Agreement - Page 3 k r 3. The conservation and expansion of the Nation ' s t housing stock in order to provide a decent homeand a suitable living environment for all persons , principally those of low and moderate income; 4. The expansion and improvement of the quantity and quality of community services , principally for are persons of low and moderate income , which and for essential for sound community development the development of viable urban communities ; 5. A more rational utilization of land and other erof natural resources and the better arrangement residential , commercial , industrial . recreational , and other needed activity centers ; 6. The reduction of the isolation of income groups within communities and geographical areas and the promotion of an increase in the diversity and vitality of neighborhoods through the spatial deconcentration of housing opportunities for persons of lower income and the revitalization of deteriorating or deteriorated neighborhoods to attract persons or higher income; 1 I 1 i , s Intergovernmental Agreement - Page 4 7 . The restoration and preservation of properties of s special value for historic , architectural or E i aesthetic reasons ; F f 8. The alleviation of physical and economic distress t through the stimulation of private investment and community revitalization in areas with population t outmigration or a stagnating or declining tax base; 4 and s f 9 . The conservation of the Nation ' s scarce energy resources , improvement of energy efficiency, and the provision of alternative and renewable energy P sources , and f F. Whereas, it is found that certain of these objectives are pertinent to the concerns and needs of the County It and its communities; and G. Whereas, Title I of said Act provides that urban E counties may, under some circumstances , receive x` entitlement for community development funds in the same k; manner as larger cities; and ag ]`sl I ; 1 j , 3 Intergovernmental Agreement - Page 5 H. Whereas , one of the criteria for urban county { eligibility is a county population of at least 200,000, i not includinq entitlement cities; and , i t I . Whereas, the County desires to count the population of the cit in order to reach the necessary 200 ,000 minimum population; and J . Whereas , the Department of Housing and Urban Development € ( HUD ) has specified the minimum provisions which must be included within any intergovernmental agreement into which local governments enter to qualify for urban county eligibility ; NOW, THEREFORE, in consideration of the mutual promises made herein and the mutual benefits received hereunder, the parties agree as follows: 1 . The City and the County agree to cooperate to undertake, or assist in undertaking, community renewal and lower income housing assistance activities, specifically urban renewal and public assisted housing. Will z t a 4 f Intergovernmental Agreement - Page 6 ' t r • � E C. 3 i 2. The City authorizes the inclusion of its population for purposes of the Act; and joins together with t other units of general local government to qualify the County as an urban county for Housing and fi 1 Community Development Act block grant funds . 4 3. The County , as the applicant, assumes full responsibility , including final decision-makinq, and ¢ also assumes all obligations of an applicant as specified in the Act of 1974 , the 1983 amendments thereto, and the regulations thereunder. The County shall have authority to carry out activities which will be funded from annual block grants from Federal Fiscal Years 1988, 1989 and 1990 appropriations and k from any program income generated from the s expenditure of such funds . b k 4. The City and County agree that program income shall be subject to the following provisions: a. The City agrees to inform the County of any income generated by the expenditure of block grant funds received by the City. Intergovernmental Agreement - Page 7 b. The City agrees to pay such program income to the County unless specifically authorized to retain the program income subject to requirements set forth in the Agreement. c. The City agrees that any program income the City is authorized to retain may only be used for eligible activities in accordance with all block grant requirements as may then apply. 4 d. The County , as the applicant, assumes the ' responsibility for monitoring and reporting to HUD on the use of any such program income and also assures that the County will require appropriate recordkeeping and reporting by the City as may be needed for this purpose. e. The parties agree that in the event of close-out or change in status of the City , any program r income that is on hand or received subsequent to the close-out or change in status shall be paid to the County. 5. The City and County agree that real property that is acquired or improved in whole or in part using f Ell 111MEM-M-11 i r Intergovernmental Agreement - Page 8 block grant funds and that is within the control of the City shall be subject to the following provisions : a. The City agrees to give timely notification to the county of any modification or change in the use of the real property from that planned at the time of acquisition or improvement including disposition. b. The City agrees to reimburse the County in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of non-block grant funds ) of property acquired or improved with block grant funds that is sold or transferred for a use which does not qualify under the block grant regulations . c. The City agrees to treat as program income those funds generated from the disposition or transfer of property prior to or subsequent to the close-out, change of status or termination of the cooperation agreement between the County and City. lu EM Intergovernmental Agreement - Page 9 6. for the purposes of developing annual Housing and Community Development Plans and Programs as required by Title I of the Act, a policy board is hereby continued which shall guide the plan and program development, make recommendations to the County upon the criteria to be utilized in selecting eligible Housing and Community Development Act activities within Washington County and recommend to the County the program priorities. a . Said policy board shall be composed of one ' representative or a designated alternate from each unit of general purpose government executing these interlocal agreements. Each such representative shall have one vote on said board. Each such representative shall be a public official or employee of said unit of i government. b. Said policy board shall adopt bylaws , study , E review, hold public hearings, supervise the public review and information process , and 4 recommend to Washington County on all matters related to the Housing and Community Development Act application . i i E bm Intergovernmental Agreement - Page 10 . 0 c. That following public hearing, the policy board shall make final recommendation on the Housing and Community Development plan and program and housing assistance plan which may be accepted by Washington County at public meeting and submitted to the Department of Housing and Urban Development as the Washington County application ; provided that, should all or part of the recommended plan not be considered acceptable to the County , the Board of County Commissioners shall hold at least one (1 ) public hearing on the plan and program prior to rejection or amendment of the recommended plan. The County shall be responsible for annually filing Final Statements with HUD. d. That projects may be implemented and funds expended in accordance with subgrant agreements between the County and other jurisdictions signatory to this t.,.4,--rement. Therefore, said policy board may establish any legal method for priority and funding designation so long as such method conforms to the requirements of the Act. Intergovernmental Agreement - Page 11 7 . The County and City agree to take all actions necessary to assure compliance with the County ' s certification as required by Section 104(b ) of Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964 , Title VIII of the Civil Rights Act of 1968, section 109 of the Housing and Community Development Act of 1974 , and other applicable laws . 8. This Agreement shall remain in full force and effect from the date of execution for the program years commencing on July 1 , 1988 through June 30, 1990 inclusive , provided that the County qualified as an urban county , and block grant funding is allocated to the County , pursuant to the Act. IN WITNESS WHEREOF, the undersigned parties have executed this AGreement this day of 1987 • ON BEHALF OF THE COUNTY ON BEHALF OF THE CITY GOVERNING BODY OF GOVERNING BODY OF THE CITY OF WASHINGTON COUNTY By •�- airman Title: Recording Secretary Date: Date: Intergovernmental Agreement - Page 12 I hereby find that the terms and provisions of this Intergovernmental Agreement are fully authorized under the state and local law and that the Agreement provides full legal authority for the County to undertake or assist in undertaking essential community development and housing assistance activities , specifically urban renewal and publicly assisted housing. Assisi tant county Counsel for Washington County, Orevon 0139r MEMORANDUM CITY OF TIGARD, OREGON TO: Bob Jean, City Administrator September 17, 1987 FROM: Jill Monley, Director of Community Services N� SUBJECT: Comparison of Employee Benefits The following information on employee benefits is presented in response to an expressed desire on the part of the City Council for comparative data on the various fringe benefit programs/options available to City employees. Fringe benefits for employees belonging to either the OPEU or TPOA unions are formally negotiated and are outlined in the collective bargaining agreements with those unions. Fringe benefits for the Management, Supervisory, Professional, and Confidential (Non-Union) employees are not formally negotiated but are a result of recommendations made by the City Council by the City Administrator in an attempt to maintain some balance within the organization and offer a total compensation package which will maintain and facilitate recruitment of quality managers. The following benefits are applicable to full-time regular employees of the City. Regular part-time employees are, in some cases, eligible to receive pro-rated benefits. o Medical and Dental Insurance: OPEU - The City pays the premium for family coverage under the Blue Cross Plan II medical program plus the premium for Blue Cross family dental coverage. TPOA - The City pays the premium for family coverage under the Blue Cross Plan IV medical program and Blue Cross family dental coverage. The recent arbitration ruling places a limit on the City's payment for medical, dental, disability, and life insurance premiums at $285.35 per month per employee. Non-Union - The City pays the cost of the combined premiums for Blue Cross Plan II medical coverage and Blue Cross family dental coverage. 0 Disability (salary continuation) Insurance: All Employees - The City pays the premium for this coverage (currently 1.04% of gross salary). For TPOA members, the City's contribution is subject to the "cap" of $285.35 for all insurance coverages. i 9 o Life Insurance: All Employees - The City pays the premium for this coverage (currently $7.87 per month per employee ) . For TPOA members, the City's contribution is subject to the "cap" of $285.35 for all insurance coverages. o Retirement: OPEU - The City pays 10% of the employee's gross salary towards a retirement program. TPOA - The City pays 17.1% of the employee's gross salary towards a retirement program. Non-Union - The City pays 12.5% of the employee's gross salary towards a t retirement program. f o Sick Leave: } All Employees - Eight hours per• month are credited to the employee's accumulated sick leave. o Medical Appointment Leave: TPOA - members of the union receive 16 hours per year (non-accumulative) for medical and dental appointments . o Management Leave: r Non-Union - employees receive non-accumulative leave according to the following schedule: - First 2 1/2 years of employment 1 day per year 2 1/2 to 4 1/2 years of employment 2 days per year Over 4 1/2 years of employment 3 days per• year• o Vacation Leave: I Employees accrue vacation leave according to the following schedules: OPEU - 6 months to 1 year of employment 7 hours per month. 1 year to 4 years of employment 8 hours per month 5 years to 9 years of employment 10 hours per month F 10 years to 14 years of employment 12.5 hours per month 15 years to 19 years of employment 14 hours per month after 20 years of employment- 16 hours per month ( TPOA - J first year of employment 6 2/3 hours per month i 1 year to 4 years of employment 8 hours per month 5 years to 9 years of employment 10 hours per month s 10 years to 14 years of employment 12 hours per month ` after 15 years of employment 13 1/2 hours per month t WHONGENN s ti f Non-Union - 6 months to 1 years of employment 7 hours per month 1 year to 4 years of employment 8 hours per month 5 years to 9 years of ei-oloyment 10 hours per month 10 years to 14 years of employment 12 hours per month 15 years to 15 years of employment 14 hours per month after 20 years of employment 16 hours per month o Holidays: Employees receive the following Paid Holidays: OPEU - 10 scheduled holidays plus one "floating" holiday TPOA - 12 "floating" holidays in lieu of all scheduled holidays Non-Union - 10 scheduled holidays o Compassionate Leave: All employees receive up to the 5 paid days per year in the event of a death in their immediate family. o Uniform and Clothing Allowance: OPEU - Employees in certain job classifications (primarily Public Works) receive a $70 per year clothing allowance. TPOA - The City pays the cost of uniforms for all uniformed offices and provides a $40. per month clothing allowance for detectives. Non-Union - no allowance. o Education Incentive Pay: TPOA - members of the union receive additional pay ranging from $20 to $135 per month for education beyond the high school level. o Longevity Pay: TPOA - members of the union receive longevity pay of 2% to 10% of their base wage depending upon their years of employment. o Moving Expenses: Non-Union - New employees in certain upper management positions may receive from $100 to $5,000 to cover the costs of moving expenses. x a MEMORANDUM CITY OF TIGARD, OREGON 3 F j5 TO: The Mayor and City Council September 16, 1967 FROM: Jill Monley, Director of Community Serviceo� ; SUBJECT: Changes to the Personnel Policies and Procedures Manual y As a result of comments and/or concerns expressed at the work study session on this subject (August 10), the following changes have been made to these 'r documents: E i o Mid-market Compensation - This policy has been removed pending further study and analysis by City staff. a o Merit Pay - This item has been removed from the Administrative Procedures and is now included as a City Council Policy (Policy Number 1. 12) . o Reporting of Employee Travel Expenses - A new Administrative Procedure (Number 2.21) has been added to provide guidelines for C. preapproval and subsequent reporting of employee travel expenses. o Extension of Application Period - the language has been changed to allow the City to extend the application period for a position 1 by readvert-ising the position and without rejecting any i applications previously received for the position. o Employment of Relatives - The language in this policy has been rechecked to insure that it is in compliance with existing StfAte Law on this subject. o Employee Benefits of sick, vacation, holiday and other leave - A 4 separate memorandum on this subject is enclosed with this City Council packet. 1420p t i 1 City Council Policies p.. Personnel Administration Index Number Page Code of Ethics for City Employees 1.1 1 Equal Employment Opportunity 1.2 2 Affirmative Action Program 1.3 3 Sexual Harassment 1.4 4 Political Activities of City Employees 1.5 5 Personnel Records 1.6 6 Non—Smokers' Rights 1.7 7 Employment of Relatives 1•R B Outside Employment 1.9 9 Training 1. 10 10 Complaint Process 1. 11 11 Morit Salary Increases 1.12 13 City Council Policies Personnel Administration Number 1. 1 CODE OF ETHICS FOR CITY EMPLOYEES: City employees shall not serve on City policy boards or committees except as specifically provided by ordinance or as required to perform as part of their official City duties. City employees may riot use city time to participate in matters of personal interest. When giving testimony unrelated to their assigned City responsibilities, City employees should recognize themselves as private citizens and not use information or facts that have come to them by virtue of their employment and are not subject to disclosure to the public. In matters of personal interest, employees should conduct themselves so as not to impair their working relationship with other employees or with public officials. Employees shall not accept any special favors, gifts, or gratuities resulting from or related to employment with the City. In this regard, the appearance of impropriety can be as damaging as actual impropriety and is equally to be avoided. Department Heads may allow acceptance of nenmonetary gifts of nominal value (e.g. , under $50) at holidays or special occasions which are available to be shared by all employees in a nonbiased or nondiscriminatory manner or on behalf of an area nonprofit public service agency. — 1 — City Council Policies Personnel Administration Number 1.2 EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the City of Tigard to provide equal employment opportunities to all interested job applicants without regard to race or national origin, religious or political affiliations or beliefs, marital status, sex, age, or mental or physical handicap except where such handicap might conflict with a bona fide occupational qualification. This policy applies to all aspects of the City's efforts in recruiting, hiring, placement, promotion, transfer, layoff, dismissal, compensation, fringe benefits, training, seniority, and all other conditions of employment. — 2 — City Council Policies Personnel Administration Number 1.3 AFFIRMATIVE ACTION PROGRAM: It is the policy of the City of Tigard to recruit and employ a work force which represents the general composition of the general work force in the surrounding metropolitan area and is consistent with the Federal guidelines for compliance with the rules and regulations of the Federal Affirmative Action Program. Whenever there is evidence of under—representation within the general work force of the City which is inconsistent with the requirements of the Affirmative Action Program, the City is committed to a policy of taking corrective action to correct any inequities and to be in full compliance with the Federal Affirmative Action rules, regulations, and guidelines. t — 3 — t f 's City Council Policies Personnel Administration k AW Number 1.4 SEXUAL HARASSMENT: it is the intent of the City to provide a work environment that is free from lace in the wrk t any sort of discrimination or harassment. Sexual harassmentemployee foundo to place t on the part of any employee is prohibited and any roound s up to engaged in sexual harassment will be subject to disciplinary p t and including dismissal. g estures, or physical contact Sexual harassment is defined as verbal comments, g a reeable to both + of a sexual nature which are not freely and mutually g employee who uses sexual behavior to parties. An imploil bCsatusr st alarylor threaten, coerce, influence or affect the employment, j performance of another employee is engaging in sexual harassment. e t All supervisors are responsible to ensure that sexual harassment area being occur in the work place. Any employee who believes that they inform the sexual harassment should immediately subjected to any form of and ask that the offending actions ad offender of their feelings form ofsexual i employee who believes that they have been subjected to any I the Director harassment should report the complaint to the Personnel door nethManager,City Attorney Attorney for off Community and Administrative Services, Y appropriate investigation and action. Any form of retaliation by an employee comlaint be tlerated against an employee filing a atorsltoadisc plinarypaction up tot tand including and shall subject the retali dismissal. 4 �q t i f 4 — City Council Policies WM Personnel Administration Number 1.5 POLITICAL ACTIVITIES OF CITY EMPLOYEES: Employees may not use their official authority or position with the City to further the cause of any political party or candidate for nomination or election to political office. Oregon law forbids any City employee, while on the job, from soliciting money, influence, service, or other article of value or otherwise aiding and/or promoting any political cause or the nomination or election of any person for public office. During the term of their employment a City employee may not run for any elective office that creates a conflict of interest between the duties of that employee and the prospective duties of the elective officer holder. An employee must obtain prior written approval of their Department Head and/or City Administrator before filing as a candidate for an elective office. Failure to obtain prior written approval may be deemed by the City to constitute a voluntary resignation if the employee is elected to that position and the City determines that the election to the position creates a conflict of interest with the employee's position with the City. Nothing in this rule is intended to restrict the political actions or- activities ractivities of employees outside of their regular working hours. 5 — City Council Policies Personnel Administration Number 1.6 PERSONNEL RECORDS: The Personnel Manager of the City shall initiate and maintain a personnel file for each employee of the City. This collection of files shall be kept in the Personnel Department. The personnel file will contain the employee's name; positions and departments to which the employee has been assigned while employed by the City; employment application materials; notification of employment; salary history; changes in employment status; performance, progress, ani merit evaluations; training records; written disciplinary actions; written commendations; and any other pertinent information required to allow the City to comply with Federal, State, and other agency laws, rules, and regulations. Department Heads may maintain a separate training record for employees in their- department. These training records shall be considered a part of the employee's personnel record. Employee personnel records are confidential and shall be accessible only to the following persons/agencies: The employee The City Administrator The Director of Community & Administrative Services The Personnel Manager Employees in the Personnel Department designated by the Personnel t� Manager The employee's Department Head The employee's Supervisor Federal, State, and other agency representatives which lawful access to the records Legal counsel employed by the City No portion of the employee' s personnel file shall be made available to any other person than those listed above without the written consent of the employee or by order- of a court of competent jurisdiction. An employee may place pertinent and appropriate information in their personnel file with the approval of the Personnel Manager. Any general inquiries regarding either current or former employees shall be limited to the following information: Verification of the individual's employment status with the City Verification of the employee's starting and ending dates of employment Verification of the positions the employee has held while employed by the City Verification of the employee's salary range An employee may obtain copies of any portion of their personnel file by making a written request to the Personnel Manager. �r — 6 — City Council Policies Personnel Administration Number 1.7 NON—SMOKERS' RIGHTS: (Reference: Oregon Indoor Clean Air Act — ORS 433.835 — 433.875) In an effort to safeguard the health of employees and members of the public who might be allergic to or offended by smoke, all City facilities are considered "Non—Smoking" areas, except for areas specifically established for smokers and clearly labeled "Smoking Area." In any event, cigar, pipe, cigarillo, or strong odor smoking is prohibited inside public buildings. — 7 — City Council Policies Personnel Administration Number 1.0 EMPLOYMENT OF RELATIVES: It is the policy of the City of Tigard that two relatives may not be employed, or considered for employment whenever one person might have supervisory or management responsibilities affecting the other in such matters as wage and salary administration, employee evaluation, transfer-, promotion, assignment of work, discipline, adjustment of grievances, or any other recommendations of personnel actions, or whenever such employment is deemed by the City Administrator not to be in the best interest of the City. For purposes of this policy, relatives are defined as being an individual's spouse, mother, father, son, daughter, mother-in-law, father-in-law, grandfather, grandmother, step-son, step-daughter, sister, brother, sister-in-law, brother-in-law, or any other relative living in the individual's household. If Any of these conditions exist, one of the employees shall be offered a transfer to another department or division, provided openings exist for which the individual is qualified. In the event no such opening exists or job transfer does not rectify the situation, one of the employees must resign within 90 days. If- the individuals involved do not agree as to who will resign, the City Administrator shall decide based on merit and the needs of the City. - 8 - I i City Council Policies Personnel Administration Number 1 .9 i OUTSIDE EMPLOYMENT: E t When an individual accepts employment with the City of Tigard, it shall be } understood that the City mert ufirst call ary employmenservices of its employees, t. regardless of any impinge p t Employees shall not engage in outside employment that is incompatible with City employment, or will detract from the efficiency of work performance, or is in conflict with the interest of the City. } Employees shall notify the Personnel Manager, in writing, in advance, of all employment outside the scope of jurisdiction of their employment with the City f of Tigard. � Personnel Manager will notify the employee if such outside employment is � The Z found to be in conflict with the interests of the City or is likely to bring discredit upon the City. It shall be up to the employee to choose which employment option they most desire. c. i t c F. f h a 4 F f — 9 — S City Council Policies Personnel Administration Number 1.10 TRAINING Training can come from many sources: college classes, consultants brought in-house, professional conferences, training seminars, and other opportunities MM provided through public and private associations and vendors. The following general guideline is provided in order to prioritize city expenditures: 1st priority: o Maintain specific job skill and technical advancement. 2nd priority: o City-wide systens and process development; team building, customer service and communications. 3rd priority: o General benefit - either to the employee or to the organization (i.e. , first aid, wellness and personal development). The budget is the first place to recognize the strong need relating to technological and organizational changes. As a rule of thumb, each department will plan up to 1 percent of the personal services budget for training. In this way training will stay within proportion to other needs: The specific training plan for each department detailed in the Annual Budget is then considered to be approved by Council, however, still requires individual approval by the City Administrator and Department Head . The following is the guideline for those individual approvals: o if over $500 or 500 miles from the City, specific Council approval is required, unless previously approved by Council in the Budget; o if over $300 or 300 miles it requires City Administrator approval; o if under $300 or 300 miles it requires Department Head approval. C 10 - City Council Policies Personnel Pdministration w Number 1.11 COMPLAINT PROCESS: The City welcomes suggestions fur improvement in City personnel management and policies. Employees are encouraged to offer comments or address concerns to their supervisor or to the City's Personnel management staff. Employees with an actual complaint about the application of City personnel policies may submit a formal written complaint. Any employee shall have the right to submit a written complaint concerning the interpretation, application, or implementation of any of the policies, rules, or regulations in these chapters, but not on the actual content of the policies, rules, or• regulations. This Complaint Process is apart from the Grievance procedures provided for in the negotiated bargaining agreements between the city and the unions representing the bargaining units of the City. All employees shall have complete freedom from any sort of reprisal for use of, or participation in, any aspect of ttie complaint/appeal process. An employee may file a written complain with their immediate supervisor stating the nature of their complaint. The complaint should, at a minimum, refer to the policy, rule, or regulation in question, the condition or situation causing the complaint to be filed, and the action recommended by the employee to resolve the complaint. �., The employee and their supervisor shall normally meet within five workir►g days to discuss the complaint and shall attempt to informally resolve the complaint. If the complaint is not resolved to the employee's satisfaction, the employee may, within five working days, forward the written complaint to their Department Head. Following review, the Department Head shall, within five working days, make a decision regarding the resolution of the complain and shall, in writing, inform both the employee and the supervisor of that decision. Either the employee or the supervisor shall have the right to appeal the decision of the Department Head to the City Administrator. The appeal request shall be in writing and must be filed within five working days of the receipt of the decision from the Department Head. The appeal request should include copies of any correspondence, etc. , related to the original complaint. The City Administrator may utilize any of the following three options to investigate and make a final decision on the disposition of the appeal: 1. The City Administrator may personally review the appeal. This review may include the gathering of any information pertinent to the original complaint or the appeal, interviews with employees, advice of legal counsel, or any other process deemed necessary by the City Administrator to make an informed decision on the appeal. The City Administrator shall normally make a decision on the appeal within 20 working days from the date the appeal was filed. The decision of the City Administrator shall he in writing, with copies to all interested parties, and shall be final. — it — 2. The City Administrator may appoint a Hearings Officer to review the appeal. The Hearings Officer shall have no personal interest in either the original complaint or the subsequent appeal and shall not be an employee of the City of Tigard. The Hearings Officer shall have the same latitude to gather information related to the appeal as outlined for the City Administrator in Section 1 above. The City Administrator shall designate the Hearings Officer within five working days from the date of the filing of the appeal and shall inform the interested parties of the name of the Hearings Officer. The Hearings Officer shall have ten working days to review the appeal and make a recommendation to the City Administrator regarding the disposition of the appeal. The City Administrator shall review the recommendation of the Hearings Officer and shall, within five working days, make a final decision on the disposition of the appeal. The decision of the City Administrator shall be in writing with copies provided to all interested parties and shall be final. b f 3. The City Administrator may appoint a Complaint Resolution Panel to review { the appeal. The three members of the Complaint Resolution Panel shall be: k a. A managerial employee from the Department other than the Department that originated the complaint and subsequent appeal. b. A nonmanagerial employee from a Department other than the Department that originated the complaint and subsequent appeal. C. A citizen from the community at large who has no personal interest in either the original complaint or the subsequent appeal. i The Complaint Resolution Panel shall have the same latitude to gather information related to the appeal as outlined for the City Administrator in Section 1 above and shall operate under the same timelines as outlined 3 for the Hearings Officer in Section 2 above. the City Administrator shall review the recommendation of the Complaint Resolution Panel and shall, within five working days, make a final decision on the disposition of the appeal. The decision of the City administrator shall be in writing with copies provided to all interested parties and shall be final. 12 — r City Council Policies _ Personnel Administration i NumLer 1.12 (Proposed) i MERIT SALARY INCREASES: 3 Except where prohibited by language in any applicable collective bargaining agreements, employees of the City shall receive salary increases, within the classification, on the basis of merit instead of salary range of their job automatic "step" increases on an annual or other basis. 4 Merit salary increases are directly tied to the employee performance evaluation process which is defined and described in the Administrative Rules and Regulations. The purpose of the merit salary increase concept is to allow supervisors the latitude to recognize above or below average of work performance on the part of the employee and to grant salary increases based on the employee's work performance. sb/1420p/0014p I I 1 i. x yi 4r R is r. 13 — C. Administrative Rules and Regulations Personnel Administration Index Number Pago General Guidelines 1 Conduct and Appearance of City Employees - Grounds for, Disciplinary Action 2.1 2 4 Safety 2..2.. 2.3 5 Job Attendance - Tardiness Solicitation on City Property 2.4 6 Legal liability of the City to Employees ?..5 7 Written Departmental Rules and Standard Operation Procedures 2.6 8 Recruitment and Selection of New Employees 2.7 9 New Employee Orientation and Probationary Stratus Verification .8 14 2 Voluntary Resignations 2.9 15 Employee_ Performance Review 2. 10 8 Pay Dates and Payroll Advances 2. 11 18 18 2_. 1 19 Job Sharing Intern Employment 2. 133 20 Community Service Volunteers 2. 14 21 Employee's Work Environment 2. 15 27 Work Attendance During Inclement Weather 2. 16 23 Use of City Owned Vehicles 2. 17 24 Reporting of Vehicular and/or Occupational. Accidents 2.18 25 Patents and/or Copyrights 2. 19 26 Education and Training 2.20 27 Employee Travel Authorization and Reimbursement 2.21 29 IF Administrative Rules and Regulations Personnel Administration General Guidelines Purpose: The purpose of this chapter i5 t.o pr-ovide r•ulos and regulat:ions for all City employees relative to matters of per admini.str•at-ion. These rule, and regulations are intended to provide a general framework for effective personnel administration except where specific collective bargainirig agreements may differ from these rules and regulations. In the event of a =, conflict in language interpretation or- application, the language contained in the collective bargaining agreement shall take precedence over the rules arid regulations in this chapter- for any employee covered by such collective bargaining agreement. Authority and Responsibility: The Mayor and City Council shall have authority over all matters of per,onnel administration through adoption and implementation of the City budget, pay plans, collective bargaining agreements, and ordinances and resolutions adopting and/or amending the personnel rule's and regulations. t Interpretation and Administration: The City Administrator may interpret the strict application of the rules and regulations in this chapter in any case where application is in question. t The City Administrator may specifically delegate in writing the authority for ! the enforcement of the rules and regulations in this chapter. } The City Administrator shall be responsible for insuring the effective d implementation of these rules and •regulat.iong d may further establish, amend, or otherwise modify administrative rules . •d regulations' pursuant; to City Council policies and shall advise the City Council on any changes ti i concerning these rules and regulations. Y Aft 4 i (s k fr — 1 — 1 i Administrative Rules and Regulations Personnel Administ:r•ation Number 2.1 CONDUCT AND APPEARANCE OF CITY EMPLOYEES -- GROUNDS FOR DISCIPLINARY ACTION: i It is the obligation of all employees to be safe, courteous, and efficient in the performance of their duties. Employees are expected to establish and maintain harmonious ar►d effective working relationships with co-workers and employees of other- departments. A friendliness and willingness to help should be exhibited during telephone calls, in letters, and in person-to-person conversation, while at Lhe same time being as brief and concise as possible. In addition, employees should always strive to reduce costs of supplies and services in every practical manner, and should be as careful with public property as with their own. E Public relations and customer• service shall be an integral part of each employee's job. All employees sha11 be neat and clean in appearance consistent with their job assignment and shall conduct themselves in a manner• which is appropriate for in employee in the public service. Employees shall be courteous, efficient, ar►d helpful to everyone in their• work and shall do the best job possible on every assignment: Employees should dress and groom in a manner which will not; impair• or restrict their movements in cases where this might cause safety problems. Inappropriate personal appearance may be grounds for disciplinary action, but this action shall riot exceed oral reprimand (on the first occasion), except in cases where the safety of the employee or• others is a factor. The following activities or• behavior•§ are grounds for corrective action or• discipline up to ar►d including dismissal. Causes for• disciplinary action t related to personal conduct contrary to the employer' s or public's best interest include, but ar•e riot Ii.mited •to, the following: ` k Improper use of employee's position for personal gain. Solicitation of a contributions response, or action in the name of the City designed to further a political or• charitable cause, while on duty. F E. Insubordination and/or• discourteous treatment of a Supervisor, Department , (lead, City Administrator, City Councilor, the public, or a fellow employee. Gambling for items of value during working hours or on City premises. 3 Being adjudged guilty of a crime which brings discredit to the City or hinders the employee's ability to perform in job capacity. is Inattention to or dereliction of duty which would endanger the employee's :. own safety or the safety of others. Y: Acceptance of gratuities or presents designed to affect the City' s response to the public or special interests groups (i.e. , taking bribes for action), whether• or not an effect or influence actually occurred or resulted. - 2 - t i Using City property on the job for personal use, taking City equipment or property from City premises for• personal use, or taking City equipment or- property from City premises for- City use without specific prior knowledge and approval by Supert,.isur. Other conduct unbecoming public service or reflecting discredit upon the City. 3 _.. Administrative Rules and Regulations Personnel Administration Number 2.2 SAFETY: The City shall provide a safe working environment: which pr•otec.ts employees and the public from injury. Department Leads shall be responsible in the development and maintenance of a safety program for- their department. Such programs may include published safety regulations arid controls, equipment maintenance programs, and training programs. Employees shall exercise caution in the performance of their d, sand shall follow and adhe_-e to published safety regulations and control:. i:f yen accident occurs while an employee is performing their assigned duties, the employee will immediately notify their supervisor who will ensure that all necessary forms related to the accident are completed. If a City vehicle is involved in an accident, the appropr-iate law enforcement agency shall be promptly notified. All employees are responsible for the prompt reporting of any condition or situation which might pose an unsafe environment for themselves, other- employees, or the gorlural public. Depending upon the severity of Lite condition or situation, the employee is expected to use their own discretion in reporting the condition/situation to their Supervisor, Department Ilead, the Personnel Manager-, and/or- the City Administrator. 4 — Administrative Rules and Regula+t:ions f Personnel Administration ! _ Number 2.3 JOB A-FrENDANCE — TARDINESS: In accepting employment with the City, e�ich employe: is required to moot certain standards. Maintaining an acceptable level of job attendance, no less than good work performance, is one of the standards by which an employee's over-all contribution to the City may be measured. Continued employment carries with it the personal responsibility of each employee to be on the job on time every scheduled work day. Recurring arid excessive absences and/or- tardiness is disruptive to work schedules, costly to the City and it.s i residents, and detrimental to the morale and efforts of employees who maintain a good work record. Employees who do riot: maintain a satisfactory record of attendance and punctuality will be subject: to disciplinary procedures up to arid including dismissal. Any employee who is absent from work for, three or more days without authorization shall be considered to have voluntarily resigned from Lheir• position with the City. When extraordinary circumstances are found to have existed at the time of the absence, the individual may be reinstaLed to their, position by the City Administrator. i WA r t s l x 5 — I Administrative Rules and Regulations Personnel Administration Number 2.4 SOLICITATION ON CITY PROPERTY: The City does not :-allow any form of peddling, solicitation, or- sale of goods or- serr vices fucharitable or any other- purposes on City proper-Ly dur-ing normal working hours without Lhe approval of Lho City Administrator. This rule applies to both City employees and members of the general public but dues not apply to vendors conducting normal business with the City. 6 — 1 Administrative Rules and Regulations Personnel Administration Number 2.5 LEGAL LIABILITY OF THE CITY TO Eh1PL..OYEL=f:: Laws regarding responsibility of cities and their employees are complex. Generally, decisions regarding liability for- accidents a. d injuries are based on proven negligence. The City carries .liability insurance to cover accidents and injuries and to protect and defand employees from tort liability while in the course of their normal duties. If personal property used at the work site is stolen or damaged, the City may, at the City's option, reiiiiburse the employee or replace the item, provided the item was necessary to the performance of theemployee's duties. The 'ity's financial responsibility to reimburse or replace stolen or damaged pe.-conal items shall be limited to the minimal value of the stolen or damaged item relative to the item's importance in the performance of the employee's job requirements. Personal items stolen or- damaged that are riot required by the City for job performance are riot covered by the City's liability insurance. Specific questions r•egardirig loses and amounts of coverage should be addressed to the Personnel Manager. 4 — 7 — Administrative Rules ar►d Regulations Personnel Administration Nunber 2.6 WRITTEN DEPARTMENTAL RULES AND STANDARD OPERATING PROCEDURES: Each Department (lead may establish such written rules and standard operating Procedures as may be deemed necessary for the efficient and orderly administration of their department. Such rules and procedures are subject to approval by the City Administrator before becoming effective and must be consistent with the policies, procedures, rules, and regulations established in this manual. Copies of the applicable departmental rules and operating procedures shall be nude available to all employees in the department and shall be on file in the Personnel Office and the office of the City Administrator. C WA— B — Administrative Rules and Regulations Personnel Administration Number 2.7 i RECRUI-IMENT AND SEL.L.CIION OF NEW EMPLOYEES: fhi:; section appl ices to all positions in LI►e City except those of the Mayor, City Council, City Administrator, City Attorney, Municipal Judge, City Recorder, and the Finance Officer. It is the policy of the City of Tigard to not accept, retain, or respond Lu unsolicited resumes or, applications. } RecruiLr►ent Procedures: A recruitment to fill a vacAncy or- to create a new positionshall be handled r in the following manner: The Supervisor or Department Hoad of the work unit where the vacancy is anticipated initiates a requost for recruitment and forwards it: to Lhe Personnel Manager. The Personnel Manager r•evi.ew!s the r•ecr•uiLmenL request: to insure budget authorization for• the position, performs a job audit, and updates the job t description and/or- spec:ifi.cations as appropriate. The Personnel Manager reviews any changes to the job descr•iptiix► and/or specifications with the Supervisor arid/or Department. Head, I The Personnel Manager prepares thio recr•(Aitment notice containing the job description, salary range, arid application procedures and reviews these items with the Department Head. The Personnel Manager prepares art authorization memo for approval by the City Administrator. This memo shall contain the budget authorization, recruitment: notice, methods of r•ecr•uitmont and advertising, application evalua' ion criteria, r•esponsibla party for application screening and gest administration, arid the anticipated 01110 table to complete the recruitmenC } process. i Following authorization by the City Administrator, the Personnel Manager coordinates the recruitment process including advertising the position Arid acceptance of applications. The Personnel Manager is responsible for• i insuring compliance with the City' s equal opportunity arid employment policies throughout the recruitment and selection process. ` In situations where there is a current eligibility roster as established } through earlier advertising, recruiting, and testing, no further f recruitment is necessary. The top ranking applicants on the existing eligibility roster are referred to the hiring authority for interview and r selection. e The Personnel Manager shall determine the scope of the recruitment based on such factors as the knowledge, skills, and abilities required to ;. successfully fill the vacancy, whether there are current City employees sufficiently qualified for- the vacancy, labor market conditions, etc. 9 - 4 f 4� t C t Contents of Job Announcements: r ► Job announcements shall generally include the following information: The job title and salary range Th►e knowledge, skills, abilities, and other related c.har•acter•isties r•equir•ed for- the job The required qualifivaAtions fur• the job including education, experience, licenses or- certificates, and any other related matters. A description of the selection process The place where application mater-ials ar-e available, where completed applications are to be filed, arid the closing date and time for receipt of applications The title of the Personnel Manager as the contact person for* any questions r•egar•ding the vacancy or the application process The posting date of the announcement; Any applicable residency r•equir•ements If applicable, any required membership in a collective bargaining unit Whether or, riot applications will be only accepted from current employees of the City f The phrase "An Equal Opportunity Employer" printed at the bottom of the announcement Such other information as deemed necessary to provide maximum infor•u►ation to prospective ipplicants ti Posting arid Advertising: Job announcement!; shall be posted on all City Hall bulletin boards for the length of the npl ication period and shall be for-war•ded to all other City office locations. Y For, external competitive job announcements, recruiting publicity and advertising will be distributed through appropriate media, the readership of which includes the target recruitment group. Posting shall also be made at the Oregon State employment recruitment department. s All. postings, publicity, and advertisements will indicate that the City is an equal opportunity employer-. Closing Date: The closing date is the final date for- receipt of applications and shall be based on the scope of the recruitment and shall be clearly written on the job announcement. In order to be considered, completed applications must be in the . possession of the City Personnel Office no later than the closing date and time specified in thh job announcement. If it is determined that: there is an inadequate number of qualified persons applying for the position, the City may extend the application period by readvertising the position and without rejecting any previous applicants. lO — P gfIJII S i i Application Procedures: Applicants must generally be at. least 18 years of age. Applicants under• 10 years of ag(I must obtain a work por•mit from the Oregon State Bureau of Labor-. Applicants who are riot citizens of the United States must be of a status that allows them to work in the United Stales. The Personnel Manager- shall deLermi.ne the scope of the required application mater-ials to be submitted. Such materials may include, but riot: be limited to, a formal City application form, resume, supplemental information questionnaire, and/or verification of cer-tificates, registr•at-ions, and licenses. All applicants will be asked to volurjtarily complete a form providing information regarding ethnic background, data of birth, sex, and handicap status in or-der- to provide infor-mation r•equir•ed by federal and state law. The form shall state that the information is voluntary, it will be used only for- data collection purposes, and that the form will be detached from the application materials prior to any evaluation of the application. Acceptance of Late Applications: Late applications will riot be ac..cepted' except. in the case of extraor•dinar•y circumstances, beyond the control of the applicant, as determined by the Personnel Manager-. Multiple Use of Applications-: When iL is deemed appr•opr•iate by the Per•sonrnel Manager, application materials received for one vacancy may be considered for a subsequent vacancy in the same job classification provided that the applicant(s) ar-e contacted and their interest in the new vacancy is confirmed. Application Selection Procedures: The pr•ocedur-cis used for- selection to fill a vacancy or' to create a new position shall be established w-ith the assistance of and approval of the Personnel Manager-. All examinations used in the selection process shall be competitive and job related. The examination shall be designed to determine the qualifications, competence, and ability of the applicant to perform the duties of the job classification for which application has been made. No part of any examination shall include any questions or procedures designed to reveal the political or religious affiliation or belief, national origin, age, sex, race, or handicap of any applicant. Examiners and oral interviewers shall be selected for their skill in testing and/or- interviewing and their- knowledge of the requirements of the position to be filled. The Personnel Manager shall verify the qualifications of the selected examiners and interviewers. Pre—Employment Requirements: Verification of information in the candidates application mater-ials as well as reference checks will be made by the Per•sonnal Department on the final candidates before an employment offer is made by the City. — 11 — If the duties of the position require it, final candidates may be scheduled by the Personnel Manager fur• a pre-employment medical or psychological evaluation with a 'icensed physician or• psychologist selected by the City. Current employ.Ws being considered for transfer or promotion may be r•equir•ed to update health or other background information or• to submit to a physical or• psychological examination. If the physician or• psychologist, based on standards established by the City, deems any candidata to be unable or• unfit Lu per•for•m the duties required of the position, they shall file a r•epor•t staging the reasons for making such a deter•minal: on and the reasons for• their• rejection of the candidate. The City Administrator shall make all final decisions regarding the reports filed by the physician and/or psychologist. These reports may be held in confidence by the City. Any physical or• psychological pr•e-employment examinations r•equir•ed of the candidates shall be paid for by the City. Any candidate who refuses to submit to a required examination shell be rejected from consideration fo• employmont, transfer, or• promotion, as applicable. A por•sonal background investigation may be completed prior• to consideration fir• employment in, or• transfer• or• pr•omot:ion to some positions . Additionally, some positions may requi.r•e that the candidate bo finger•pr•int:ad and/or• photugr•aphed prior• to appointment to the position. Any candidate who r-ofuses to ' such an investigation and/or- finger-pr-int/photograph process shall ho rejected from consideration for employment, transfer•, or• promotion, as applicable. Rejection of Applications: The City reserves the right to reject applicants from consideration for- reasons including, but riot limited,to, thb following: The applicant lacks the minimum job-related qualifications contained in the job description or job announcement for the position for which they had applied. The applicant is unfit or unable to por•for•m the duties of the position based upon standards established by the City. The applicant has been convicted of i.� crime directly related Lo the requirements of the position for which they have applied. The applicant has used or attempted to use political pressure or bribery to secure an advantage in being considered for a position. The applicant has practiced or• attempted to practice deception or• fraud in the application or testing process. The applicant has otherwise violated policy, procedures, rules, or- regulations relating to the application process. The applicant has failed to respond to an employment offer made by the City. 12 - Hiring Procedures/Offer of Employment: When a final selection has been made for the vacancy to be filled, the [� City shall make a written offer of employment to the selected applicant. \ The employment offer shall specify the terms of employment including compensation, any special allowances or considerations, arid length of the probationary period of employment. Upon receipt of written acceptance of the employment offer by Lhe applicant, the hiring supervisor completes a Personnel Action form to be approved by the Department Head and the City Administrator. Unless otherwise agreed upon, written acceptance of an offer of employment must be received by the City within ten days or the offer shall be considered to be invalid. s — 13 — Administrative Rules and Regulations Personnel Administration Number 2.0 NEW EMPLOYEE ORIENTATION AND PROBATIONARY STATUS VERIFICATION: The Personnel Manager or• other• designated staff member in the Personnel Department shall conduct a "new hire" orientation meeting with all newly hired employees as soon► as feasible following the employee's commencement of work for the City. The purpose of this orientation► is to acquaint the new employee with the fringe benefit programs available to them, any applicable City policies, procedures, rules, and regulations affecting their employment with the City, and an understanding of the conditions of their probationary status of employmert ith the City. Individual 'departments are responsible for supplementing this "new-hire" orientation by providing the new employee with more detailed information concerning the specific operating considerations relating to the department. These considerations shall include providing the employee with a copy of the job description for their position, an explanation of the rules, responsibilities, and work program priorities of the department, instructions on how to complete a time card, an introduction to co-workers in the department, and, when appropriate, a tour of city facilities. j - 14 - Administrative Rules and Regulations Personnel Administration Number 2.9 4 i VOLUNTARY RESIGNATIONS: To voluntarily resign in good standing, an employee must submit a written i letter of resignation to their supervisor stating the reason(s) for the resignation and allowing at least ten working days notice of the effective i ilprly may date of the resignation. individual to su fromb'rfuture temploymen tt�pportunitiesnwith r be cause to exclude the sr the City. Upon of letter of resignation, the supervisor shall forward the receipt a original letter to the Personnel Department and shall forward copies of the i letter to the Department Nead and/or- the City Administrator. s i . t i t f j� f 15 — Administrative Rules and Regulations Personnel Administration Number 2.10 EMPLOYEE PERFORMANCE REVIEWS: Employee performance reviews are an essential communication process between the employee and their• immediate supervisor. Such reviews provide information relating to merit and promotional opportunities, identify areas of training needs, target the strengths and weaknesses of the employee's work performance, and measure the relationship between Council goals and objectives and the individual employee's productivity. The goal cif the employee performance review process is to establish a pattern of expected work habits by or before the time the employee reaches the top of- the pay range for their job classification. The performance review process gives employees and supervisors an opportunity to review and reset goals, reward or acknowledge good performance, create incentives, and to detect and correct improper behavior or activity and/or substandard work perf-orn►ance. Performance reviews are to be completed cooperatively by the employee ar►d their• immediate supervisor. They are to' be completed by the scheduled due date and may bo initiated by either the employee or the supervisor. The employee and the supervisor are required to sign the completed performance review forms. All employee performance reviews will be reviewed by the Department (lead and/or the City Administrator. All performance reviews will be placed in the employee's personnel file and the employee will be provided with a copy of the review. Probationary employees will participate in an initial goal—setting interview/review and will be evaluated in at least two subsequent performance progress reviews before being transitioned to regular employee status. Thereafter, regular performance reviews will occur approximately every six months. A supervisor may initiate a special performance/progress review prior to an employee's pending promotion or transfer out of a work unit or into a new position in the same work unit or whenever a special review is 'deemed necessary by the supervisor in order to encourage corrective action and improved job performance by the employee. An employee may request a special performance/progress review when they have concerns about their individual attainment of work related goals and objectives or other job performance criteria. In either case, a special review would normally be completed within two weeks of the date it was requested. The complete cycle for the progress/performance/merit increase reviews is illustrated on the chart' which is attached to this document. The recommendation for a merit or step increase and/or extension of probation, or termination shall be set forth in a personnel action form and routed to the City Administrator for approval and then transmitted to the Personnel Manager. T'-- Personnel Manager shall retain a copy of the personnel action form for the e..,ployee's personnel file and shall route a copy to Accounting and a copy to the employee. — 16 — r ENEZEM If disciplinary action is needed to upgrade employee performance, the supervisor shall confer with the Personnel Manager and the Department Head before initiation of such action. If a transfer, promotion, or reclassification is r•ecommende.3 by the supervisor, the request is processed through the Department Head, Personnel Manager•, and City Administrator•. If a salary adjustment is requested by the supervisor and approved by the City Administrator, the Personnel Manager shall retain a copy for the employee's personnel file and shall route a copy to Accounting and a copy to the employee. i C� 17 — Administrative Rules and Regulations Personnel Administration Number 2.11 PAY DATES AND PAYROLL ADVANCES: The established paydays for the City are the 5th and 20th of each month. When either falls on a Saturday, Sunday, or holiday, paychecks shall be issued on the last previous business day. Exceptions to paychecks being issued on the 5th and 20th: An employee needing an emergency advance on wages earned shall request such advance in writing to his supervisor, stating the reason for the emergency request. The r quest shall l be submitted for review and approval to both the Department Head and City Administrator before action can be taken. The emergency advance is limited to 25 percent of the earned regular monthly net pay and normally is limited to one in a six—month period. Approval is at the sole discretion of the City Administrator. If an employee will be on vacation on payday, a request for an advance paycheck may be made during the pay period preceding the pay period for which the advance is requested. If an employee will be away from his normal work place on the scheduled payday the employee may request the prepared paycheck in advance of the payday; however, advance paychecks shall be issued only after the payroll for the period has been completed. + t 18 — `y MUMMOM Administrative Rules and Regulations Personnel Administration Number 2.12 JOB SNARING: in the asitior, may be shared by more than one individual if, A budgeted p osition lends itself to a job share arrangement without City's judgment, the p the net cost of the decreasing the efficiency of City services or increasing position to the City. the immediate ee requests to share a position require approval by Employ and the City Administrator. Supervisor, Departiaent Head, Personnel Manager, in accordance with established Filling of a job share position shall be recruiting and selection procedures. arrangements are typically on a half day or half week basis. Job sharing art—time employees for the Job sharing employees are defined as regular p purposes of classification and benefits administration. In the event an employee who has been "job sharing" wishes to work ortunity to apply for regular job opp full—time, he/she shall havlicants the am The City retains the right to convert vacancies as all other app a regular full—time employee or recruit for the position to one filled by (provided another employee to job share. The employee arfull—time l basis �p s are situation will first be offered ore thejob for another employee. performance is satisfactory) , 19 — t Administrative Rules and Regulations r Personnel Administration Number 2.13 INTERN EMPLOYMENT: The City may place, or contract with other agencies to place, student interns on projects of limited duration for the City. Student intern programs are a vital link in the City's affirmative action efforts and efforts should ' therefore be made to recruit interns from any of the City's target affirmative action classes. The recruitment and selection process for student interns is as follows: Prospectivo student interns shall submit a regular City application form and/oi- a full resume prior to being interviewed for any position. The application and/or resume shall be retained in the City's personnel files. Selection interviews are conducted in a manner similar to those used for applicants for other positions in the City. The Supervisor shall assure that - the student intern possesses the ability to obtain a valid Oregon driver's license if such a license is needed to perform the required job duties. A personnel record, including the intern's time sheets, shall be kept on file in the Personnel Department to provide information needed for federal, state, and local agency reports. An evaluation of the intern's work performance shah, also- be maintained in the personnel records of the City. f t, Pre—employment reference checks for student interns are subject to the same restrictions and conditions as those for applicants for any regular position in the City. } If the student intern is to .be compensated for services, a Personnel Action form shall be processed and the intern shall be considered to be a temporary employee. Student interns shall be covered by the City's general liability and workmen's compensation insurance coverage but shall not receive nor accrue any other benefits generally received by regular employees. - 20 - Administrative Rules anu Regulations Personnel Administration Number 2. 14 COMMUNITY SERVICE VOLUNTEER'.: The City participtAol, in a number of programs which act as a work experience for youth, individuals over- 55, court referrals, and citizens wishing to volunteer their time for- public service. Such individuals shall be selected using the following guidelines: A representative from i:he sponsoring agency or the individual shall contact the Personnel Manager regarding placement. The Personnel Ma•iager coordinates with the immediate supervisor, establishing hours of work, job responsibilities, qualifications, and extent of supervision prior to placement. The sponsoring agency shall provide liability coverage for program participants. The City shall provide liability coverage for citizen volunteers. 21 — Administrative Rules and Regulations Personnel Administration Number 2.15 EMPLOYEE'S WORK ENVIRONMENT: the City i.s res port sible for mtainlaining an acceptable work environment. consistent with job duties. Outages of electrical power, air conditioning, or, similar disruptions to the work place may be handled by the City as follows, appropriate to the circumstances. Up to two hours per day paid leave may be granted by the immediate supervisor if conditions are not conduciveto a safe and healthy work environment. Leave beyond two hours pear day must be approved by the Department Head. Depending on the overall needs and priorities of the City, employees may be assigned to work within the sante class or out-of-class, subject to out-of-class pay allowances and may be reassigned to a different job site. 22 - Administrative Rules and Regulations Personnel Administration Number 2.16 WORK ATTENDANCE DURING INCLEMENT WLA-ITER: In the event of extraordinary inclement weather•, where circumstances prohibit the safe transport of employees to work, the City Administrator may allow a grace period or up to two hours with pay in order to accommodate employees' safe arrival at their• work site. Beyond the first two hours of the scheduled starting time, the employee will only be paid for• hours worked. Upon approval of the supervisor•, the employee may use compensatory or vacation or elect to adjust- the work schedule to make a►p lost time. The City Administrator• may use his discretion in deciding whether employees may leave early without loss of pay due to impending weather conditions. Public Works and Police Department employees are advised to consult- individual department policy regarding the provision of emergency services during inclement weather. — 23 — Administrative Rules and Regulations Personnel Administration Number 2.17 USE OF Cf.-[*Y OWNED VE141CLE.'�5: the U-30 ()f 1.4 City vehicle,In the event a work A-.jignmont tvqU-'r the employee is required to be qt.tAlif ied <And licensed in the operation of the a lethe limitation on I Q employee ' ability to safely operate Vehicle. Any I itni oyt,(.% to operaLo thO vehicle must be brought to vehicle or the licensing of el"P1 - sor. so ttlat temporary reassignment car, the attention of the eIIIpl()yep,s supervi .on without pay or e mad e. Failure to r-C%por-t may result in suspension termination. City vehicles are to be used only in the performance of Official City business. Employees stiall, refrain from the use of a City vehicle for personal business or errands, except for police officers who are subject to call whileI e at all Limes during the work day. on duty and must use the police vehicle vehicle through the immediate An employee must request UK' use of a Cityvehicle supervisor. Vehicles are resurvod through tV,(, Publ.ic r Woks Superintendent. A City credit card o r. t�,(.% City pulnps will be used for fuel . such parking or, tolls shall be reimbursed upon Any out—or—pockoL expenses Police -signed by the Watch Co'I'Mander. presentation of receipts . vehicles are as 24 Administrative Rules and Regulations Personnel Administration Number 2.18 REPORTING OF VEHICULAR AND/OR OCCUPATIONAL.. ACCIDENTS: Whenever a vehicular acc:idt�.nt occurs involving a City owned vehicle or a ployee personal vehicle, if the emis using thea vehicle while on City business, the accident must be reportod immediately to the employee's Supervisor arid, if within the city limits, to the Tigard Police Department. The employee shall complete a report within 2.4 hours of the accident giving the time, date, and circumstances leading up to the accident, a full description of the accident, and any subsequent events which are pertinent to the City's investigation. The Supervisor investigates all accidents as soon as possible and completes a report to the Department (lead and forwards a copy to the City Administrator and Personnel Department. The Tigard Poli--e Department will investigate all vehicular accidents involving City vehicles that occur within the city limits. The Oregon State Police Department is responsible for investigating accidents involving Tigard City Police vehicles, however, if an OSP unit is riot available, the nearest: County agency havirig jurisdiction should be contacted. A preliminary estimate of the damage to the vehicle(s) must be obtained by the Supervisor or Depiartmor He aci of the employee involved in the accident. After an investigation has been completed, the Supervisor must take appropriate action to minimize the possibility of a similar accident recurring and any appropriate counseling or- disciplinary action with the employee. The employee shall complete a report within 24 hours of the accident, if occupational injury is involved, detailing the time and date, nature of the injury, and how the injury was sustained. 'The employee completes state and city insurance reports and forwards 4:o the Supervisor who will fill out the portion(s) of the form(s) to be completed by management. Incident reports are then routed to the Division Supervisor and Department Head. When the reports are reviewed and no further• action is deemed necessary, the form is routed to the Personnel Manager within 40 hours of the injury/accident. The state and city insurance forms are routed to the Finance Department within 46 hours of occurrence of the accident. — 25 — Administrative Rules and Regulations Personnel Administration Number- 2.19 PATENTS AND/OR COPYRIGHTS Thtz City r•eser•ves the right' to pat tenor copyright without charge or- penalty any idea, resultant: pr•oduc:Ls, or applications which ar-e developed by a City employee on City time r.Ising City r•esour•ces. Products developed by City employees on their own time ar-e riot subject to this provision. If the City decides not to pursue a pat:enL or- copyright, the employee will be notified of such decision. In the event; an employou desires to apply for- a patent, the City Administrator- must bo infor-mod in wr-iting prior- to applying for, the patent and upon final disposition of the applica :ion. The City shall retrain all licenses to the invention or publication even though it assigns to an employee rights to the patents or- copyrights. Any patents or, copyrights resulting from the use of City resources may be made available to other public agencies at: the discretion of the City on the guarantee of patent: rights or- copyr-ights being respected and pr-otected by the other agencies . r . 1 26 Administrative Rules arid Regulations Personnel Administration Number 2.20 EDUCATION AND TRAINING All regular- employees are encouraged to take advantage of any available education arid training opportunities which would enable them to maintain specific job skills or keep current with technical advancements related to their job requirements. In order to obtain the most effective utilization of the funds budgeted for education arid training, the Department Head shall determine which employee requests would best serve the overall goals and objectives of the Department. Employee must submit: a written request, with a proposed curriculum of study, to the Department: Head at least 15 days prior to the registration deadline for such classes. Requests will be considered for attendance at accredited colleges, universities, and business arid technical schools for single courses or for programs leading to a degree or certificate. The City shall riot reimburse an employee for any course which qualifies the employee for additional pay in the form of education and Lr•aining incentive increments. As used in the preceding sentence the term "qualifies" includes a course which, on its own, qualifies the employee for the described benefits, or, Logether with another course or other courses, leads to such qualification. If the request is approved by the City, the employee shall receive reimbursement for 100 percent of the cost of registration, tuition and books, upon successful completion of the course(s) with a grade of "C" or better, or- .Passing" r•.Passing" where no grade is used. W}►en Lht employee completes a class for which a reimbursement request has been submitted -arid approved, the employee shall provide an official transcript or report card and an itemization of reimbursable expenses (with receipts if possible) to the City Administrator. Employees are prohibited from receiving double funding for education; e.g. , from the City and from another source such as the Veterans Administration. Employees will be required to sign a statement verifying that the City is the sole source of funding. An employee may request an advance for tuition arid books provided the request was approved prior to the registration deadline. The employee must demonstrate satisfactory completion of the course or must reimburse the City for all costs advanced. If the class taken was related to the employee's current position, and the employee is separated from the City service for any reason, except layoff, within one year of completion of the course, 50 percent of the amount reimbursed shall be deducted from the employee's final paycheck. If the class taken was related to reasonable promotion or transfer opportunities, and the employee is separated from City service for any reason except layoff: Within one year of date of reimbursement, 100 percent of the amount reimbursed shall be deducted from the employee's final paycheck. If beyond one year arid less than two years, 50 percent of the amount reimbursed shall be deducted from the employee's final paycheck. - 27 — i 4 I every effort -..11 S pr•otalen,s� , classes t to attend ear loyeeS have special w�,rk schedule this type In cases wher.allow release time? from thc_ In situations of be me-de to and workloads) • t:hE, relc?ase time �'r' a (subject , make arrangement:s to make up o f etre geek. to departiuerl scheduling on tuesday must: make afternoons and working Ywo the employeelunches four days taking two hours t�L hour from his :unmediate tak i rig weekly basis (e `3' or �,hligiytlOns written auLhorilat.�.un on T hc.�r sday s, a extra hour's Avarice "over time Pay ima.t: rc?cc cve not; incc.�r, Tho employCe • . will eek. i scic•.t, authc,r.i�ati°r' 4� trour•s per' w , supervisor', in excess of „ work at; conferences, i should an employee vire employee at t:c?ndance that ar'e intended 1 reg a similar nature F The city may aut:borne °� functions of workshops or- other job skills or• knowledge• 9 seminar's, rade the empl°yee's j to improve or up9 • �( i f i — 28 Administrative Rules and Regulations Personnel Administration Number 2.21 EMPLOYEE "TRAVEL AUTHORIZATION AND RE:IMBUR:SL"MENT: The procedures for- documenting the expenses involved with employoo travel on City related business activities are designed to provide accountability in two areas: 1. Preapproval of all travel requests to insure that: the travel is appropriate to the needs of the City and that budgeted funds are available for the specific travel request. 2. A complete accounting of the actual expenses for, the travel to i-isur•e that the expenses being reported for reimbursement are appropriate and to provide documentation of the expenditure of City funds. The following levels of approval are required for all employee requests fur expenditures for education, training, and travel requests: o If the expenditure will be over $500 ' or• involves travel over 500 milds from the City, specific City Council approval is required unless the request, was specifically approved by the City Council in the budget document. o If the expenditure will be over $300 or involves travel over 300 miles from the City, the request will require the approval of the City Administrator. o If the expenditure is less than $300 or involves travel of less than 300 miles, the request will require the approval of the employee's Department Head. At least two weeks prior to the anticipated travel, the employee should complete a "Travel Authorization" •form. The purpose of this form is to provide advance approval of the requested travel arid, if necessary, to provide the means for an advance of funds to the employee for the anticipated traiLel . Within one week after the travel has been completed, the employee shall complete a "Travel expense" form documenting all expenses from the travel and providing receipts when required. The following general guidelines apply to the reimbursement of employee travel expenses: o Transportation - Thle City retains the right to determine the mode of transportation most -appropriate to the type of travel involved. This may include public surface or air travel, use of City-owned vehicle, or use of the employee's personal vehicle. Reimbursement for any form of public transportation must be supported by actual receipts documenting the amount of the actual expenditure. If a City-owned vehicle is assigned, the City will reimburse the employee for- expenses incurred in the operation of the vehicle (gasoline, oil, repairs, 29 - am etc.) only when actual receipts are provided to support the expenses incurred. If the employee's personal vehicle is used, the City will reimburse the employee at the current IRS mileage rate for the actual mileage required for- the trip. o lodging -- Hotel and motel. accommodations should be appropriate to the pur•poso of the Lr•ip. Expenses For lodging must be suppor•tod by actual receipts in order to be r•eimbur•siAble. Reimbur•semont for• Iodgirig accommodations shall be limited to the expense of s:irig l.e room accommodations. a Meals - Expenses for meals, including tips, will be reimbursed upon presentation of actual receipts for Lhe •r enses :incurred. o Local Transportation -- If the employee is t:r•aveIirig by pubI ic.. transportation, Lho expenses For local transportation (taxi, bus, rental car, etc. ) are reimbursable if supported by actual receipts . If t•ie employee is using a City vehicle, their personal vehicle, or a rental car-, necessary parking expanses, toll fees, etc. , are r-eimbursable if supported by actual receipts or Are documented by the employee in cases where no receipt is available. o Telephone arid ToIo9r•.ams - Expense3 for telephone and/or tele9r•am communications are reimbursable only if they are directly related to City business and are supported by actual receipts. o Registration and tuition Fees - Expenses ' for registrations and/or tuition fees are reimbursable if supported by actual receipts :arid are related to the nature of the trip. o Tips - Expenses for, tips should be included with the reported -associated expense. Tips and/or- gratuities paid on an individual basis are riot reimbursable. o Alcoholic Sevorages - any expenditures for alcoholic beverages are not reimbursable. All. requests for travol r•eimbur•soment: must be approved by the employee's Department Bead or thea City Administrator and will be audited for accuracy by the Finance Department. Any unused amounts of a travel .:advance must be returned at the Lima the Lr•avel expense form is submitted. Any subsequent requests for travel will riot be approved unless all previous travel expense statements have been submitted and approved. All employees of the City are expected to use good judgement: regarding the expenditure of funds for travel expenses. Any expenses for family members who accompany the employee on a trip are riot reimbursable. The travel expense report shall be completed to show only the actual and necessary expenses related to tho employee authorized to make the trip and the level of expenses must be appropriate and reasonable to the nature of the trip. sb/1566p/0014p ORDIffil 30 - l t 1 City of Tigard TRAVEL AUTHORIZATION � Employee Name Department Date (s) of Travel Budget Account Number Destination and Purpose of Trip a `s w ANTICIPATED EXPENSES: z Transportai:ion Mode: $ Lodging: $ f Heals: $ i Fees, Tuition: $ Other Expenses: $ S Total Anticipated Expenses $ Amount of Travel Advance Requested I Employee Signature Date Approved By Date Original to Finance Department Copy 1 to Department Head Copy 2 to Employee h v h L+ C •G Q 4.1 X O W C O 94 4.1 cum a 4) � o = O, O � U U Q � 4.1 G cl b 4 to O m J 9 mm 41O1 1cVt ' O a a w `' w d: a aw c 4J °�' ►- zt h O O O � +, _ 4 w .5 c C.7 a J 4.1 h CL m 4m- cu x F— U a O U O O1 CO � > E u 4, a W c.1 Q • 'r O y zi 4- N O O c1 41 4J N Ln L4 c c C 1+ N c1 O .4 X O v1 y 4.1 W 4 Lqz 10 ^+ C •O A ti U i(l O E E O J 4J iJ O ••'1 •0 1 Q C C m z G a N CS a1 01 a •-O+ c1 j> > V w c ECL W 'Q A'r. CITY OF TIGARD PERSON?ikL POLICIES FOR MANAGEMENT, SUPERVISORY, PROFESSIONAL, AND CONFIDENTIAL EMPLOYEES C - 1 - The purpose of this manual is to set forth the personnel policies applicable to the management, supervisory, professional, and confidential employees of the City of Tigard. The provisions of this manual are applicable to those €, employees in the following job classifications: Category 1 - City Administrator Assistant to the City Administrator Community Administrative Assistant Executive Secretary Community Services Director/Assistant City Administrator Finance Director Personnel Manager/Special Projects Assistant City Recorder/Support- Services Manager Office/Word Processing Manager Accounting Manager Community Development Director City Engineer/Deputy Director - Community Development Public Works Operations Superintendent- Engineering Services Manager Building Official Senior Planner Library Director Assistant Librarian Police Chief P-lice Lieutenant Support Services Division Manager Land Surveyor Deputy City Recorder Records/Court Manager Category II - Wastewater, Park, & Street Crew Chief Associate/Administrative Planner I Associate Planner II Associate Librarian Data Specialist Those individuals employed in the positions designated in Category I have been identified as being "Exempt" employees for purposes of application of the Federal Fair Labor Standards Act. Those individuals employed in the positions designated in Category II have been identified as being "Non-Exempt" employees for purposes of application of the Federal Fair Labor Standards Act. In the event that an employee has entered into a specific employment agreement between themselves and the City, the language contained in the employment agreement shall always take precedence over any of the provisions contained in this manual. Appointment to Position: The Mayor of the City of Tigard, with the consent of the City Council, exercises appointive and removal power over the offices of the City Administrator, City Attorney, Municipal Judge, City Recorder, and Finance Officer. Unless otherwise agreed to in an employment agreement with the individual filling the position, incumbents appointed to these positions after February 17, 1986, serve at the pleasure of the Mayor and City Council and can be terminated from their position without cause (City Ordinance 86-15). Such employment agreements are binding only upon the appointing City Council and must be renegotiated if a majority of new Council members are elected. The City Administrator, after consultation with the Mayor• and City Council, has appointive and removal power, over all persons serving as Department Heads for the City. In addition, the City Administrator has supervisory responsibilities over the City Recorder and the Finance Director. Unless otherwise agreed to in an employment agreement with the individual filling such a position, just cause shall not be required for removal of Department Heads appointed after February 17, 1986 (City Ordinance 85-15). Compensation and Overtime: The City Council, with the reLommendat-ion of the City Administrator, shall set the salary schedule to be used as the basis for compensation. Employees shall be paid in accordance with the established salary schedule which is attached as Appendix A to this manual. Newly hired employees shall be compensated at the entry level salary for their position unless j otherwise specifically approved by the City Administrator. The basic salary schedule does riot include allowances for authorized travel or other expenses incurred while on approved trips for City business related matters or payments made to employees for the approved use of personal vehicles for City business. s City employees may be expected or required to work beyond the normal 40 hour work week in order to provide the services and support necessary to conduct and supervise the work programs which have been assigned to them. # Overtime for FLSA Non-Exempt Employees: All overtime to be worked 'requires the advance authorization of the employee's supervisor. Employees who work over forty (40) hours in a work week shall be paid at a rate of one and one-half times their regular hourly pay rate for all hours worked in excess of 40 hours in the work week . k Employees may receive compensatory time off (at the rate of one and k one-half hours off for each overtime hour worked) as long as the compensatory time is earned and used in the same 40 hour work week. Overtime for FLSA Exempt Employees: Department Heads will be allowed to take time off as their workloads permit on an hour-for-hour like-time basis for hours worked in excess of their normal work week. Like-time is not accrued but is granted subject to the approval of the City Administrator. f c Division Managers and Professional employees will be allowed to accrue compensatory time on an hour-for-hour exchange basis for hours worked in excess of their normal work week. Compensatory time off may be taken as the employee's workload permits and with the j approval of the employee' s Department Head. s 3 - i S Other Supervisory and Confidential employees shall accrue compensatory time at a rate of one and one-half times the number of „ hours worked in their normal work week. Compensatory time off may be tal.en as permitted by the employee's assigned workload and with the aF:proval of the employee's Supervisor. Compensatory time may riot be accumulated in excess of 40 hours without the approval of the Department Head and the City Administrator. Overtime may be paid in lieu of compensatory time if budgeted funds are available and at the discretion of the Department Head. Holidays: The City observes the following paid holidays: New Year's Day January 1 The Birthdate of Martin Luther King, Jr. Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veteran's Day November 11 Thanksgiving Day Fourth Thursday in November The Friday After Thanksgiving Day Fourth Friday in November Christmas Day December 25 Holidays which occur when an employee is absent from work on approved vacation or sick Yeave will be paid as holiday pay and no deduction shall be made from their accumulated vacation or sick leave time. Vacation Leave: Employees shall accrue vacation leave according to the following schedule: Years of Service Accrual Rate/Month 0 to 6 months No monthly accrual - 40 hours credited at the end of the probationary period 6 months to 1 year 7 hours/month 1 year to 5th year anniversary 8 hours/month 6 years to 10th year anniversary 9 hours/month 11 years to' 15th year anniversary 12 hours/month 16 years to 20th year anniversary 14 hours/month 20 + years 16 hours/month Vacation shall be credited as earned for each month of service or pro-rated for each fractional month, expressed to the half-month of service. r 4 Mr Management and professional employees may receive pay in lieu of one week of vacation leave each fiscal year. The employee must make m such request in writing and must request the payment in conjunction with a scheduled week of vacation time off. Upon termination of service for any reason, the employee shall be paid for- all earned but unused vacation time accrued. The employee shall also be paid for one-half of an unused floating holiday if the termination occurs during the first six months of the fiscal year or for one full day if the termination occurs during the last six months of the fiscal year. Sick Leave: The purpose of sick leave is to allow continuation of pay while an employee is ill, recuperating from an illness, or to avoid exposing others to an illness. Regular full-time employees accrue sick leave at the rate of eight hours for each full calendar month they are employed by the City. All regular employees and all probationary employees (after 30 days employment) are allowed to use accumulated sick leave for nonoccupational disability. Accumulated sick leave shall be payable at the employee's regular straight time rate in an amount equal to the time the employee would have normally worked, up to a maximum of eight hours per day. In the event an employee is absent from work because of illness or injury, the employee shall/ within the first half-hour of their scheduled start time, notify the City of their reason for being ' absent. Should the employee be unable to call within the first half-hour of their regular work shift due to extreme illness or injury, the City may require a physician's statement upon the employee's return to work. The cost of the physician's statement shall be paid by the City in the event the employee's health insurance does not cover the expense. Employees may use sick leave for an illness in their family which requires that the employee make arrangements for or taking care of the ill family member. Family members are defined as relatives and/or dependents domiciled in the employee's household. Variations to this policy are to be approved by the City Administrator prior to the authorization of the use of sick leave. Whenever an employee receives a reimbursement for worker's compensation time loss benefits, they shall report in writing to the Finance Director the amount of the reimbursement and the period covered by the reimbursement. Time lost for injuries covered by worker's compensation will not be charged to the employee's accumulated sick leave except for the initial three day period required by Oregon law. In cases of disability certified by an employee's personal ( physician, the City has the right to obtain a second medical opinion to confirm the employee's limited ability or inability to return to - 5 - work. Such examinations will be performed by a licensed physician of the City's choosing and will be paid for by the City. The consulting physician shall submit a written report to the City `^ Administrator who will hake all final decisions with regard to the granting of sick leave benefits. Employees who refuse to submit to a second opinion examination may be ineligible for the use of accumulated sick leave for the particular disability in question. Salary Continuation/Disability Benefits: In the event an employee is disabled for an extended period of time due to illness or an off—the—job injury and the employee does not have accumulated sick leave to cover the absence from work, the employee's salary shall be continued at the rate of 60 percent of their regular salary but not to exceed $2,000 per month. Salary continuation benefits shall riot be continued beyond sixty calendar days. Compassionate Leave: In the event of a death in the employee's immediate family the employee may be granted time off with pay for a period riot to exceed five working days. The City Administrator may allow additional paid time off or may recognize the need for granting the use of compassionate leave in the event of the death of a close loved friend of the employee. Civil Leave: Employees shall be granted paid leave for service on a jury or when subpoenaed as a witness in a court proceeding in which the employee does not have a personal interest. The employee shall seek all fees due them for jury or witness duty and shall remit said fees due them for jury or witness duty and shall remit said fees, except reimbursement for mileage, meals, etc. , to the City. Management Leave: Employees shall receive paid management leave according to the following schedule: Date of hire through 2-1/2 years 1 day per fiscal year 2-1/2 years plus one day through 4-1/2 years 2 days per fiscal.year 4-1/2 years plus one day 3 days per fiscal year Management leave must be taken by June 30 of each fiscal year and may not accruL3 into subsequent fiscal years. The leave must be taken in half—day or full-day increments. The employee will not be paid for management leave in the event of termination of service for any reason. — 6 — on Leaves of Absence Without Pay: An employee may be granted a leave of absence without pay for up to twelve months when the work performance of the employee's departme ►t will riot be seriously handicapped by their• absence. Vacancies created by the employee's leave, if filled, will be made by a temporary appointment. The employee must submit a written request for approval of the leave of absence to their Department Head and/or the City Administrator. This written request must establish a reasonable justification for• the leave and the duration of the requested leave. An employee on an approved leave of absence without: pay may continue coverage of their group health insurance coverage for up to 180 calendar days by paying the premiums for such monthly coverage to the City. All other benefits and accruals shall be discuntinued during leaves of absence without pay which extend beyond thirty calendar days. If the approved leave of absence without pay is for thirty calendar days or less, vacation and sick leave accrual, seniority, time towards performance evaluations, and health, dental, ar►d other• insurance benefits will accrue ar►d/or continue without interruption. If the approved leave of absence without pay is for more than thirty calendar days, vacation, sick leave, seniority, and time towards performance review will not accrue during the leave but shall begin accruing again when the employee returns to work without loss of any previously existing leave balances. Health and other insurance benefits will be reinstated` after the employee returns to work but will be subject to the regular waiting periods established for new employees. Insurance Benefits: Health and Dental Coverages Employees have their choice of the following insurance programs: Blue Cross Plan II — Premiums are paid by the City Blue Cross Plan IVA — Employee shares in cost of the insurance program Kaiser Health Program — Employee shares in cost of the insurance program In addition, employees may be covered under the Blue Cross Plan II for dental insurance. The premiums for this program are paid by the City. Employees are eligible for these insurance coverages after being employed by the City for two calendar months. t 7 — S t Long—Term Disability Coverage: After six months of continuous employment employees are covered by a long—term disability insurance program which will provide for 60 percent of their base salary up to a limit of $2,000 per month in the event the employee should be disabled and riot have sick leave, workmen's compensation, or. other- insurance coverage available to them. The premiums for this coverage are paid by the City. f t. E Life Insurance: After two months of continuous employment employees are covered by a { $25,000 life insurance policy with provisions for double indemnity and accidental death and/or dismemberment. The premiums for this coverage are paid by the City. { Employees may, from their first day of employment, select optional coverage for themselves and their dependents under, a $150,000 accidental and/or dismemberment insurance policy. Premiums for this § coverage are the employee's expense and are made through payroll deductions. Retirement Programs: ICMA Money Purchase Plan: After six months of continuous employment, employees are eligible to participate in the ICMA 401 (A) Money Purchase Plan. The City will contribute 12-1/2 percent of the employee's monthly salary towards this program. Social Security: 4 t z The City participates in' the Federal Social Security Program 1 (FICA). Contributions by the City and the employee as well as benefits provided are in accordance with the rules and regulations provided by the Social Security Administration. Other Insurance Programs The City participates in and makes premium payments in the name of the employee for both State Unemployment Insurance benefits and worker's compensation insurance coverage. The amount of the premiums paid and the levels of coverage provided are under the jurisdiction of the agencies providing coverage for these programs. z The City provides a comprehensive personal liability (errors and omissions) policy to provide liability coverage for employees excluding the provisions of ORS 30.285 as it relates to malfeasance in office or willful or wanton neglect of duty. Premiums for this coverage is paid by the City. 8 — Moving Expenses: The City may pay partial or total moving expenses for newly hired officers, top management personnel, Department Heads, or other key •.. personnel as authorized by the City Administrator or the City Council. When approved, this policy provides for full reimbursement for expenses over $100 and less than $5,000 for reasonable moving expenses including: Complete packing and unpacking of household goods Transportation of household goods Appliance disconnection and reconnection (but riot extensive plumbing or electrical services) Insurance for the vehicle to transport household possessions Reasonable necessary accessor•ial charges (tolls, ferries, hoisting, etc.) The City will not reimburse the employee for the following services: Shipment of dangerous or illegal items Shipment of frozen foods, pets or livestock, or bulky items including, but not- limited to, autos, agricultural machinery, boats, trailers, airplanes, sheds, fire wood, building materials, shrubs, or grand pianos. xclusive use of a moving van Expedited service and/or e Overtime for loading and/or unloading services Extra labor and/or- third party services Cleaning and/or- maid services Storage in transit Extra pickup or delivery Special electrical, pltmabing, or carpentry services to disconnect or connect, vent, or install water softeners, air conditioners, water heaters, draperies, clothes washers or dryers, refrigerators, ice makers, etc. Rail—substituted services In the case of total payment of moving expenses, the City's 5inance Officer will handle all details relating to the expenses associated with the move. In the case of a partial payment, the employee will submit at least two estimates of the expected costs of the move. The City Council, City Administrator, and/or Department Head will determine the amount of the moving allowance to be reimbursed by the City. The reimbursement for moving expenses will be paid to the employee after the move has been completed and appropriate expense statements have been submitted to the City. This procedure applies both to employees who elect to move themselves as to those who contract with a professional moving company. In no event does the City assume any liability for any items lost or damaged during the moving process. Upon acceptance of a moving reimbursement, the employee is required to sign a letter of agreement to repay any moving expense that were originally paid for by the City in the event the employee resigns their employment with the City during the first twelve months of employment. 9 — i{ t Residency Requirements: The City Administrator, other officers, and Department Heads are j required to establish and maintain permanent residency within the boundaries of Clackamas, Muitnomah, or Washington Counties in the € State of Oregon within nine months following their appointment unless otherwise agreed to in writing by the City Council. Probationary Period of Employment: Newly hired employees shall be subject to a probationary period of employment of six months. During this probationary ionaryause byperithe dCiof employment employees may be dismissed without ty s Department Head with the approval Administrator or by the employee' 4 of the City Administrator. Notice of dismissal during the writing and shall state probationary period shall be in effective date of the dismissal. In cases wherreethe the responsibilities of a position are such that a longer probationary { period is necessary to evaluate theemployee's performance, the probationary period of employment may be extended by the City Administrator. All employees being promoted, transferred, or reappuinted will be subject to a six—month probation period. During such probation period the employee may be returned to the former classification which employee held without any reason or cause being shown. The employee shall not be dismissed, however, without cause. During this type of probation period, employees will continue to be considered regular employees, will accrue seniority and are C protected by dismissal procedures at other regular employees. Upon successful completion of the probation period, the employee shall be advanced from entry step rate by five (5) percent the pay range. sb/1565p/0014p 10 — W CITY OF TIGARD, OREGON jar, /O ja $� COUNCIL AGENDA ITEM SUMMARY — AGENDA OF: DATE SUBMITTED: September 21, 1987 ISSUE/AGENDA TITLE: Computer PREVIOUS ACTION: N/A _ Systems Mana er Position PREPARED BY: Wayne Lowry, Finance Dir. DEPT HEAD OK CITY ADMIN OK REQUESTED BY: Bob Jean, City Admin. POLICY ISSUE The position of Computer Systems Manager was riot included in the 1987-88 Adopted Budget. In order to fill such a position, Council approval is needed. In addition, Council must direct by resolution that contingency be appropriated to fund the newly approved position. INFORMATION SUMMARY The implementation of the Computer Master Plan as it relates to the computer system purchased in June 1986 has fallen behind schedule due to the lack of staff time to coordinate and manage the plan. The need for a position to coordinate, manage, and develop the City's Computer Master Plan has become evident. We have through several members of the Computers group developed a job description for a "Computer Systems Manager" and are prepared to begin the selection process upon approval of City Council. (See attached job description.) This position will be at management level with salary range of $27, 120—$34,800 per year. The position would be filled by January 1, 1988. The following funds would be necessary to fund the position out of the Finance Division for half a year. Salary and benefits $18,750 Materials and services 750 Recruitment and hiring costs 5,000 Capital Outlay 3,000 TOTAL $27,500 ALTERNATIVES CONSIDERED 1. Approve the position requested and adopt resolution to provide funding. 2. Disapprove the position. FISCAL IMPACT 1. General Fund Contingency will be reduced by $27,500 and appropriation in the Finance Division increased by $27,500. SUGGESTED ACTION ( 1. Staff recommends approval of the position and related contingencies appropriations. sb/1573p s f COMPUTER SYSTEMS MANAGER GENERAL STATEMENT 01' DUTIES: Manages the City's computer hardware and software systems and contracts; trains staff in all departments on implementing computer systems; manages the City's Computer Master Plan; and develops new systems applications. SUPERVISION RECEIVED: Works under the general direction of the City Administrator or Community Services Director for adherence to established policies and efficient and effective completion of responsibilities. EXAMPLES OF PRINCIPLE DUTIES: 1. Manages the City's hardware, software, and service bureau contracts, acting as liaison between all City departments and their computer systems needs; 2. Maintains and administers implementation and budgeting for the City-wide Computer Master Plan; coordinates short--term and long-term planning and systems development; maintains City-wide computer systems operating policies and guidelines. 3. Trains and supports departmental staff in use and applications of computer systems; acts as facilitator in computer systems related productivity programs. 4. Provides computer programming and technical assistance to department operating personnel and systems users as needed in addition to City software vendors and service bureau providers. 5. Advises City administrator and City Council of computer systems applications; intergovernmental systems coordination, and recommends City positions on effective, cost-benefit computer systems uses; maintains a current, state-of-the-art awareness of computer systems and programs applications and technology as applied to City operations and services. DESIRABLE QUALIFICATIONS: Knowledge Of: Thorough knowledge of municipal computer systems or related financial and engineering systems. Considerable knowledge of current hardware and software technology and programming applications, municipal organization, and management principles. Knowledge of mini-main frame and satellite microcomputer network (knowledge of Burroughs/Unisys 81955 and B20 series microcomputers preferred) . Some knowledge of programming languages including Basic and Cobol, and familiarity with engineering and surveying computer systems (Hewlett Packart Series 300). Ability To: Manage, coordinate, and develop City-wide computer systems for finance and Accounting, budgeting, Police, mapping, engineering, fleet management, etc. Analyze and evaluate data, formulate proposals, work independently and implement computer systems plans, meet with department heads, user groups and other officials, and express ideas effectively orally and in writing. COMPUTER SYSTEMS MANAGER _ PAGE TWO Skill In: Programming, hardware and software analysis, systems design and functional application, both oral and written communication, and guidance and direction of computer master plan. EXPERIENCE AND TRAINING: Bachelor's c: gree in Computer Science or closely related field and five years of computer systems and data processing experience of which three years must have been in systems analysis, development, or liaison activities. Some supervisory experience preferred; or any satisfactory ey;ivalent combination of experience, education, and training as determined 'by the hiring authority. Possession of or ability to obtain a valid driver's license. sb/1573p r, CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: CC r�,r,�, •% , I= DATE SUBMITTED: 10-8-87 ISSUE/AGENDA TITLE: Training PREVIOUS ACTION: Request for Management of Sewer Maintenance PREPARED BY: John Roy DEPT HEAD OK ' r'`1�'�i CITY ADMIN OK REQUESTED BY: John Roy OLICY ISSUE INFORMATION SUMMARY The American Public Works Association is holding a two day workshop on "Management of Sewer Maintenance" , November 19th and 20th 1987 at Holiday Inn Mission Valley, San Diego, CA. This is a comprehensive workshop designed to provide the most up-to-date information regarding Sewer Maintenance Management . Knowledge obtained from the workshop will allow for more efficient planning, staffing , organizing , and scheduling of the sewer maintenance function. This workshop will be of great benefit to me and the City in the performance of my position. ALTERNATIVES CONSIDERED This workshop was not specifically identified in the budget request, because there was no information available at that time from the APWA regarding this workshop. There are sufficient funds in the budget to cover this training . 1. Approve the request 2. Deny the request FISCAL IMPACT 1 . $664.00 2. -0- SUGGESTED ACTION Motion to approve the request. (alternative #1) C1rf0F117AFW EDUCATION/TRAINING REQUEST e This form is to be used for conferences, seminars, college classes and other forms of either training or education. Documentation is required, a copy is to be attached to this form. Attachments for mailing may also be attached. A follow up report is required. A copy will be placed in your p rsonnel fl DATE OF REQUEST: 161Y-Y1 Requested by: Vendor No. : n / PYABLE TO: A&F1ep� h0�c% It.4 � [� Employee request attend B0 Y, Y-310 [ ] Employer required attend— oiS For check run of D(o7�'- D [//,1 Mail check IV] Notify dept. when ready Vendor No: : Vendor No. : PAYABLE TO: T--Tiu6 U PAYABLE TO: aaoasssssasssasmwmrsssmsmssmasssmsasssaaasasasasssms as TGa assmmasmssa:ssasassmm of Program: M�1 - cc- Title Institution or organisation c o s Registration Deadline 14 7 Training Dates From: To:e2/ 0 Describe the purpose: \ 66Z�,- &1*,115D Is this related to jurrent position [ ) reas9g�able promotion r tra sflerr? Explain: :Ja7 M .v = AM M,', �vlose TRAINING COSTS: J"oadJanced Co be [ ) to be reimbursed after attendance Account No. Amount Registration or tuition.................. .. .... . fU alp- �SOO Books...........•........... ................ .. . . Travel (mileage, bus, train, airplane, etc.)... Jo -.21o'AO��Or� Lodging... .................................... . . /p -a/3fJ-!off NOU .J4 Per Diem...................................... . . Other: Total $ G yo0 as=aaaaaaa�ea::assasmssasaassasas=saaa=aaaaa=a==a=ava===s.xaasaasa==saaaaa=aa=a. Authorizations: I(employee), tnderstand and agree that if all conditions of education/training policies are not me , I may be required to reimburse the City for any expenditures Aae omy lf. Employee Signature: Date /0 q57. Appropriation balance:( . 00Q Wanager: [ of approved [ ) disapproved Dept. Head: ( approved [ ) disapproved (explain): a g7 A/L i Fina a Director: ,;r i q.; i_"-. ,.rM •4•,.,., ,,. ;; x t )! n Y�'tr'r J. . F ? i fr - rt r l r. 5J s I t Y�J�,c , i . Sr .. 1 ! r 4 Y ; .Nr * 2��Ly �", -, .. { r if-M1 ti t Sw_t s '1.%, '4_.. TTje i .� �.' it tt;~ t � r....f)J j t •� ; :.tr 1^ +i �.. ` O• al , ,. a r r .o- r v "}r, r ,r t t :r it '�. { r, }. cr t rl f \ " '� _ _ °' Y f j..C t '"_- 3r .c >ti rC Sir J M '� e.r^'w.i.3t- r;7 t .� 4 -: Y iC,+ r a i }t r ',1. t �'� < .a c v rp __ }yB s : i -`n.� i^-f +c O >, -. t+,�rK rw+ a+,ty r -•, r -.tl- -w.<-.rr s aJ T-ts, 7'x z r•. , •'' ,.,w n L Yn —''�,.f t'4 ti ,` s t } .s� l YiI y r t + r .i�F1�4 ."7ti. ` tt,.�� 1 t3 P. t .f 4 tsr t 3 dys i,, S ,V y,,:r ;.i,. 1� * 75t.J`h ,\t -�., a+r c,. w�.., e , �:�? >> y3'r 1'�"„ { r 7 e l r ti' } -t Q& t-'> x fi r•{t. * tr t r �plr.� 1�� ,V k`rc �• rr �" :rr r 7'`': •. i. t 'fit'C d, y r Y rr o...v SC:M J t1'x,rt ta�-7 �Y - fi\lt.�t •, t lI tr a, a'�' : j {y j ft §^ T t.. 12. 1G � .j, h Yr< j fiJr`,' , 1�xry S k >t a r k*, }st S t '.:+1 a J r Tt j,k' 'i , , �,A►mec ca. ��P' �I�Et ark Assoc a ic�Snj y r �,' ; �� ;`��f r tk :. .y s F ) 1 .`,.v. { a ° ` + '*.,i_ y C 1 r ¢ }- H lot rt f^t a a ` 11CatjQlta01111At�0A �ti L j,d .i i. :s v 4 .�.., i� ^, .ai ti r ai,f w ',-r cK 1. : t + C , j � ta: � S s l rtInst Rote far mater RCsogl' es a s Y et b.. r. t ' t. .r a ' r : w k i~ n5 Lrk t rJ J ' j ,j , `k alT ':.,y,( ° � ": ;apter Y '`. .ry x.R Af` S J 'y`j�.i' r j ` r s Sant DxegalYmperit Countiesh�lpters r L tr r ,__ v. • \ > ' L �� 1 S i R i yt r ,;j r 4:t, y j .. ,t t ' .,�_ t 4 n i ( t .- v :.�r r S�.r y r J t'.t.. t, 1t '.-/R t�.f Kurd rr^ ) f�, t rt C...'., i y i - ri t _. �. S- i t 'lb 4 :Y 4 �r k L Y t .,¢ J t T q S L a .ria !ivr i* •tr-y v\. yv .J}a a.� J1 t t ^ ',_Z 5 t -pt ` r �, '+ E Ct),>: + :.^r n`y t.. J _. '' r Jrst ,4: . t x.J. ) ':� r : a tC rI".° 'Si t� '.w�..•.n...�; i -r!a �.v- 1 t 1 r t -+,........,r t t "_ S P ?7't ti1'a+'"L v +. ) ;', l .a-'s" t y iry Tr i K ,^ JI t.7 ,) ., ,,, 1} n y ! i . , j - I t t r ! i._ ¢ ,t announces ..''' t - ..•5 J J 4 "! r',C Y{j r T .4 t'St t ,C s r. 1 t: y t_ }' !' \ .' d r ( V'}, f I 1 Z 4 ! 1.f ,+° r J ! , t� r:?k �., J 1 ar: y _., , ,tr a :1 � ,l,t ry ,J J it t' S ' t ° k TWf r A ) ■/�■ 1, 4 h r e r� 'y r.v' r,t fr ,7 r 'c�°'n ju! }rN'.Ar ♦� ��TAV] �, rksh`Y. r , } , q , raq r,J, r t .tett }r t 1.J 1 t yr-, n l 7 ry i4! ?,t) s y �t... �r�' J :M s T I k .r J bt1,t 6t '' y t t t Y. t.,s < �, J- , Y K C[r r . ,`" �(�..,r f,.. '.h d t }✓ 7 ��-r. t i..J! .r r t P 4:i�'. , l x r r t - 5 r,:_^ r r- J \ r 4 t i 7 r " r i":+, r 4 �' l=y 2 +ir a. i ' N ,>t a i . , b r l + n 4 i �' t t t 4. a _ :f, `�` - ,, Vic;:) ,3,.. •1•r. .:�. �' r+. -.rill v t 1• r :t, t it -.J ,� a. r /.' , r S Cf, di 1,t tr h C 7`F e sr t f tr.s sn t ti i .r yf t t,.,t < _ .iW Nis,,. n "I f r, ,,tr!'�'¢1 ., f y` ,l 4 �' 1 7 r , ..fir r )µ: — , i f r ?.. ,. to C�s -y y� r+., _r 7 •'' , /i d y c I f J c �r 1 :'u (y - f t 9k 9�, 'v < ) /F ' S{ J.:`• .,f!1� J,, 1 ! L L 1'h i �, rt i y':.; J, t r i h �' �r r '`dot x.r m •y Y' v aY '+ e ,may -. !1 t 4 .. f; v yl," r S c r J ••!` 7r' r ,! t J J ry i ; 4 s r 7 pt ..a4'4 r... - P .ra 1' „ - } aK - J t'- i ) ,. z Y(r rf { E p < iv t w +.J ^s,.f't r r -c 1. ia. ,i'. t 2 Y . L 4e i SI J B , ,-t r _ !S t, t �'` t r L.. ! t, :'" , r.6 r e Q.• al. I � �.rl .r K 6tH i ) D s F r r !, i r y-I, o i - r{,. r. ! F Y r�, 4 -1 j 1 4 1,J r �) 7 J m +{ I„ , 1 .• J 7 t a:. u - l y ,ir`v r i. a ny, :..d k a .t f t Ge' .!'. Q,rt,f+,K .fir,r , J ,, Y+ Y, .. . ..... .... .. £ 4,5 i 0r r a1. 1 r " t i}� -"��YS,. tF _ 5:,;A of {t; p '.'' r, .1 r', .,L .r 1 }*, r O :." r .rC - 1 ( t 1.. t ? 1� ! tirli �J,v a P �! ` -..J Y L , 'S t e i` - 1y} . jI. Lf ~� _ ? Ys '-+-4, r w ♦ -r f - r•t v t i /*" �j"f Aw�'"'''�' -r►7' .''a--t,i. f r F }-L j^;r F^.+[c•'j}.n i .`rt'. -n" --'+rte. ';i 'S ., r. r :r. t'. 1... ;- r - v uF , r ran.. / _t t s .. ,y -. Y ! J �lf6riat/endltftitercin�workshvpjsrr��a rutinpylicwn�ksa ibfadersl►i*hed nJ« /elYoltr�n�vrn�ni «lr7nf r r , 1'Y yv J" J'� flit w0►�,thO041g011oollQtl6Jl�P{Y/(i r pHlplfl�lll/wY1. _Tl WJPMdlidE/Mj/h '-w no i{rpntYOlid =, - h'� -k, Y .t f0 fX /!Hifi' 0/1 '!r/fK'bf �jl[ ifttlfiicYo/Y + rlhObl/�f0�107Ifiefhodf. f!/�P�i�'MiDI�'thOp/�DlJr11t+{ t'�-, vlkrrQMJeii�epbk7Mfdb�forM6df��ln+rowWnNrdm,t it 1', -: no F�JOM�'/O O�/�L�/tJMJIC/r1flS�M�fk/1b1J1/HIR/NY — I i r k F a j ° a thbrrP 'rl M*o[ki F JoUM P. T�71ista�t Sl=lpet ` p/qn 1Nkiaei'N, Aram. l �Of�oui!! Eifaifk�r. r t tnia�Qmta Foblie works,t of i6ei",Massaehuiait �ora�aalt of NonfC PtainCretd tVew Hersey t r a �1 {( `.'!". -4(y y J.k'V i ti 4�vY y .`�{f'M_� •3't)t� ( f i .'7 r 1 i : 1 ; T 4 »Y t + )Jouf/ ,f C,worksJop fnof fielvluf fro'ono i8 rht�na iw. Tie lofiks RVI,f4,, . ,Jon rfNr and rhe acriw/f Jek%t�erlrn es ' r rnYv�m��+fhtrlir W&'uP-foda'fe afd'ferf�ileMtr bMf/a f/r ' q °oj/Ir<olht�paniclpafrnarat Mhm i1��eedM Josepf�A \ t �j r } ;d'nr7 wish cW1kd tw0r6 rW&;e rt�xt./x�dhdder'f. 9._ Dombe�ow�kt.tht 9o1* Wald af1d.w le�IIta"Ikrdrlmestf. , . t r fl/1k}l /!plffd' Sgs+roq'1,Jf6ap.SYperinleridenf Oft t (Yenlrk4 DctawafE' i t Ir b, - u k Vylf-u`'lew.a.tyer Treainwyn}}.�t `yy��j��M��C��C COU11l}! 1'1t11ClIl}O� t T "ti w, 3�� e r t .. t i�: �'�v P -�/ iY� n� WlN11aa♦M✓faiil..rirq.41+....0 1 } r. Y L �Y d t ]. }, : r!S ! t i{ -?r h: `9 =d. .,= r i. ,, _y... k f , ,k'S 'k."'f'' irk iZ 1 r t Sk a Ttnara .t 1' / j'- R N Y 7 :y l 1.: r`; ,k 4 'f r rr J �,,. , �1. �'f F i r 'C "r v t Y } t.:- �'i. ! t.. 1 Ir+ _r Art r t I} 4 s :3. _r ,.k t ,y, �'1�y�,t t rr,� } Y 1:�4 r 'b { , -•r ry N : rry Y'. t. . r, .. JI f� 51'J r Y `:... s.' r t 1 1 1 - : ( t. % �r :� }L� ] ✓ �':.Y i S .r J..J4 Y t . rY �. 1. } SR !r •. S y. j' r �r' , J ! _t r. f rr `!Y k J y =� :R ;J November" �b•17,�1, , Daitas,;. texas J n a r ^ i a . .ember 19-l0, 1�8T fan Diego, Caiifdrnia r -.y ts. r , r.. f ,J _ r �. , .. t r lr,.q 'J , r "� F t ` t o "�Y� F1 r ; , ,:, r'{ F .` .y X w',J. r.:r t y' t j / - ♦.;. r - 7 i 2 .t t S i.. a y 7 t w t a H L s J'� 6 CA 7> p -r:� . yX t Y A'.' J t r. k J ri}} 1c�r� -Y T ! 1;.,:}+� .. .r ,.4>. ,....-:. .... .. ?.i"{ w..1_ `.a. .:4.'1."... rr .'.3.. .� .. .. w. .... _ .� ^.�,..,r.,. Sy'.IA_7.:^. •....sr. r k.l._. K..—, I ry , 5 l 1 1 a�,�� s _ � a :' ( t �. ax J �, � � J,l tr•t - 113., b � °y • •_ • •-• • �{fie /1 .�f ��C� �y ��f�t f�+{fir n � 1 _ r•n ..?a 1� `. 7'�4't�i' n • `�'y=�.1�4� t. J�}.a:y '. �_� ••a. •• •• (1 ..+: .'.� 1 Ij f{rt��'�w•�F�� i � r,Fys� .�J t�` .l �:ia : A Y yf/t£S<aarA 4A•*�i}• :7•y tt > +`} Rd11+ i'w .y j • 1• • • :•• .• e - �s t d •X� 1�. Mir( ► r i y 3 u ' y- w F '�t•1 : • •: • •••:• •: •••c •• •• F r ��1}}�a,,rl . ti� S � x~15.-+f }}q:T, e' �4:,Y � :• • a • •: •. a;' `fir/(A� / ll+,- +4.� =r�a�♦ '. 1 e -J zt-ta°' a y♦ ..a;r t y. ��"r�'}.`!k�ltyTi� !4x11 'li"1�'ll•IT �'�-i r MrV��. tl S� +a k-a+ _ :8:2 ��l a*�wty;• 4 ri�r+ • � «�• A a«y♦♦ y�.:�r•, ! f9fyn1-.., r ��,. `af'•. r. . °IXC i•Y•�r�i 'r r 1R ��,� � �.x,�✓ �/ r�x•t'i • • • • • •• ..�• a• • • • •- :•• .+ • to .Ee 1 4 } (•i • 1 "��t�r 4L�1.1}! 1 .t .;r L t t� U��.iF Y9:r i :• a• a • a • • a v h� :S, yly}cP.,t 14-1-1y d' ��`is �'' f+� a s;r t{w+k�.,,ay��tf-'1*'.tl• 4!t1.+:( •.fS_., }' .+•9 .�'rsc 1 1 .Y.LL dk.j •'.t�+7.��_>;s"f r 1 �`.'4 2>P a'�S i�: y • _.. : • • •• •. �f_:;r r �a ".:`"x'♦1'.` a i j<)��'�1ty}�4. ,�s ,lxr•.-+ •• • • • 1 r � '"Tyr 4 { • • _•• �x,.y r'+1'yy?y' t1 i4yµ`Y'S j�•�. ,} � +t�..r� ��,1v��'x+{t'.'! • � fu'.',r �. ..s ley 7wtt�'>��c�7 ♦ a 1 r C,' • a,,r T 1 • •• a, • 3 t •' L.. r tr -cibir%'f"'1'_%"...« dY•i�,ri r`��;Tr••iy'7'1 . 1' y i } Y •.1• t • c. J,+ Ii � ti,.] 1+\{t 'rfi '1i � r�S"CYw.•^r•(r�'+`W�.�91� s ._yy``�.y,,�AA< F • ay;� it tl�� 1 r w-�..a�.t�M�)y ,w '`�' air �,r� f u� � y� - ♦♦�.",a'�,1( ..�� r 'I-+ ��-r-r��"'w X;a�..n.r• •,q 5 ,. A I �T'^'4�'y��j�E`S�X. .� 1 -'; _ it r i,!y.�t j•�'r'� �` :%.c s, ° r 1.E.rC',:.•..F-.W}t:,_.s� t,rte'-�y,., S, �•� 1 • •� _ `s' •tea �,/ ,• .t -..�L`a. ,.. Y f 3Ygf 'F +. a. • � �al r c YJ� t y � ,.. -♦ ��.;' .:.-.:... r, > F1r`. '%:1 ar':..i.: ,, „?,., ..... yTit m.r.. °. .. .,.. .,._„ . ....... ...... . •. ,.F✓).,!__ .. �. - � ,. _... CI'..;. r 0 O � F� ti�• .p, sa ovember 9.19II7 ce A��` S, Sc�)U yv Workshop John W.Monck ZO'a Reg tlo ;, r, 'LLQ ;{*rte• (r1StrUCtOfs John is a consultant specializing in the areas of management. IS eleoma an lntroductlol�s r �r r 'r r safe and sewer maintenance.He has held the Ah} }, �h ct position of a rmo ivo. an en Crlsla , Director of Sanitary Services for the City of St. Petersburg, ba }~, Florida and was a mechanical engineer for Babcock and Wilcox.John is a leader in developing chemical root control rim eatment,system�,s; programs for sanitary services. 'ouCo&'" rnt ' R.J.Hansen E o everYtiv�e:; elntelizance � `= Bob is President of Hansen Software,Inc.,Sacramento,CA. 1f. �'rs: 'CC? 12•:a His firm develops computer information systems for local M` '` 'J°• agency water and sewer utilities.Previously he was employed P rea by IBM in its development of engineering applications. I All G' anagomen Tools; =Ark-• vIrvlewl' ter r Richard H.Sullivan r'' 2)rudgetse�q( oi�ipute{St. Dick is Associate Executive Director for Research and �ag_e anf'agd,tim ard- (fgctivep Development for the American Public Works Association, . �f�F7bit17 � Chicago, IL. u is nap�mdvtiand_,,' �' PJoo a a ntonn dna o on S stem A�' g Guest Speakers Randy Goss,P.E.,D-puty Director,Wastewater Operations, ampib .. �;r •:, (Texas) ll Dallas.TX. osctjptbrr,o a:system'wtiicti;has been�':r��T: Cyodliriseveral:pubiic apgncigs: '":�"';;,'�, , James Hamm, P.E., President,Hamm Engineers,Dallas, m Improved Communication TX. ues RPM, 7o� attons it 5� n 4. Mark Ferraro, Risk Manager,City of Dallas, Dallas,TX. P91 _,g owe leaning Willie Rhodes, Assistant Manager, Central Wastewater ''� Yyetra, ' aD a .'k Treatment Plant, Dallas,TX. Bob Lee,Director of Utilities,City of Duncanville.Duncan. prrt ,weill vestigatlon'and Sealing ••y.r',.;•,: utile,TX. iQy, -tigatio "^tuoigslrsnd routi g,o David Bailey,Director of Public Works,City of Midlothian, Chemieal'Cantrolpf Roots Midlothian,TX. �`e,prosy tiio`� 6111he mptoms.'., "- Steve Sanders, Project Manager, G.J.W. 8 Associates, �'Dlacusslo Dallas. TX. ORN november-Ell 9II7 ,f, r' John Philpot,Director of Public Works,City of Waco,Waco, 9 Sewre`rrPurnp,Stations, 'k y� •� Tx. �^>'g aftects'frrain(enanco; 1 �•• r4 � .. Ronald F. Reed, P.E., Senior Vice•President, Rone D lnspection*Sewers,and Structures'-:. Engineering, Dallas, TX. YJhat to usei:when,,and,training required Compute .r,�tritapping,of,SowerrSystems v Guest Speakers Richard Arnold, Public Works Superintendent,Ci of EI ".... 1'e P andrt�e.gip, w9r ) — - (Californta) Cajon, CA: Stein Brco 7, y s ��X Pete Bellows,Brown and Caldwell,Senor Engineer,Con- in a o' revs and Maintenance sulting Engineers,San Diego,CA. ctivltles t, � qw *-eI-p enV Liu" eryour;reso 3 y?: Allan Cooper,Principal Engineer,Cooper and Associates, .�?�"_.. .,y,. ..�. ;,art.. I am Sewer4Malntonance.Methods and, n.serv�ice Consulting Engineers,San Diego,CA. raining K= '" .:` iscussion.o CC, df'San.Di o'Sewer;�r`' ;% Gene Emster, Chief, Liquid Waste Section, San Diego tY,. .. e9 ; tanar�c9 lettiodn service'.Vaining,:safe-:'X County Department of Public Works,Liquid Waste Division, and controlr'o(,g;ease'an, roots>-' ' i�;y�+�; San Diego,CA. Ioorr,�Lunch 6n. ou owl ( ' Robert Ferrier De - puty Director,Water Utilities Systems Divi- Inflitratio and fir to k 3. a^GonPtestinpand controtcf'1 b''1:' ..cr ` sion,City of San Diego,CA. m'Development of a Conditlon,l dex�ln•Yaur'" a Alan Langworthy, Deputy Director, Water Utilities— Y e Metropolitan Division,City of San Diego,CA. bjectryRY method So as re con- itior as a-guide=to;rehabilitationla �tj,;, Marvin Munzenmaier,City Engineer.City of EI Cajon,CA. Seiiror;Syatem,Rehabllltatlon,rg;; ` Raul Rosado,Aastewater Collection Supervisor,County vaifabill arida'.tieii ielative:usIVnessy1n�(f� .rot ot;,Odor,Probiemq s' �?y�,�7��.�,�� Department of Public Works, liquid Waste Division, San to�do.to;eliminate,:odors m the collection- . Diego. CA. areatmert.lent to th9�Grty o1 : w Lonnie Thibodeaux,Wastewater Treatment Plant Super- m�Braak �T tt :o t visor,City of Oceanside,CA. Chris Toth,Associate Civil Engineer,Water Utilities Systems pfn< alon:and Award•cr Ceitiflcatos -t"y� :;_ + Division,City of San Diego,CA. l General Information To Register:Complete and return the Registration Form APWA,and sustaining members of APWA,$191.00 U.S. t below.Early registration is recommended so that participants $260.00 CAN.Non-members fee is$230.00 U.S.1$306.00 can receive an acknowledgement and participant packets CAN.This tee includes all instructional materials.refreshment I I _ can be prepared for each registrant.The registration deadline breaks. Meals,lodging,travel,and personal expenses are r ® ® I is three(3)working days before the start of the workshop. the responsibility of the participant.Note:Fees not paid in For additional information call 1-312.667-2200,ext 584. full or covered by a purchase order by the start of the I workshop will be assessed an additional$10.00 late fee. I • Location and Lodging:In Dallas the workshop is being conducted in the conference facilities to the Doubletree at Cancellation Policy:A full refund will be granted if a re- 0 C�PI Centre 8250 North Central Expressway, ,DaII as , fund request is received by telephone at 1.312.667.2200, TX 75206.Contact the Doubletree directly(214/691-8700) Ext.584,or in writing,at least three(3)working days before • to make your lodging reservations.Be sure to mention that the start of the workshop.Later cancellations and no-shows you are attending the Management of Sewer Maintenance will be assessed a$30.00 service charge.APWA reserves workshop to ensure obtaining the special APWA room rate the right to cancel any workshop.Al registrants will be notified • • . of$60 single/$66 double.Cut-off date for the special room of any cancellation at least three(3)working days before the s rate is November 1.1987 scheduled start of the workshop. In San Diego the workshop is being held at the Holiday Inn Mission Valley,595 Hotel Circle South,San Diego,CA • • 92108.Contact the Holiday Inn directly(619/291-5720)to Tax Deduction for Educational Expenses:In the duca- e • . . make your lodging reservations.Be sure to mention that you States an income tax deduction may tut allowed for eeduce undertaken to " •. • workshop t attending ensuro obtathe ining a special APWA room at of Sewer te bon This includes registration.maintain avel,meals,and lodging r of$62 sing6=double.Cut-off date for the special room (see Treas.Reg.1.162.5)(Coughlin vs.Commissioners 203 rate is November 1, 1987. F 2d 307). • " For those commuting to the workshop,ample parking is • available at both locations. Mailing Lists:Since mailing lists cannot always be cross a !• • chocked,you may receive more than one txochury.If you • . • a Schedule:The woer_� p begins with registration at 8:00 am do,please pass it along to an interested assoai5te. on the first day with classes beginning promptly at 9:00 am. Classes aro from 9:00 am to 5:15 pm on the first day and " from 9:00 am to 4:45 pm the second day. APWA Membership: Non-members paying the higher registration foe(an additional$35.00 U.S./$46.00 CAN.)can Fees:APWA individual members,employees of government apply this differential toward APWA membership within six units enrolled as either public agency or utility members of (6)months of the date of the workshop. Convenient Wa to Register `�aM c�a"line and mkrn�'our"&V�� Way 9 Registration(*)at$195 U.S./$260 CAN. 111 out the form below and mail it to:APWA Education Foundation,P.O.Box 94310,Chicago, APWA Individual Members and/or 60678 4310. Maks checks payable to' American Public Works Association. Public Utility Public AgencyMMembers of APWA and/or embers of APWA and/or Net(If ft is less than two weeks before the date of the seminar):Call 1.312.667.2200,ask for the Sustaining Members tx)li w registrar.She will register you by phone If you register by phone please haw all the necessary Members of Cosponsoring Organizations iformation including Sohl Socurky/lnsurance number and Purchase Order number. Registratlon(s)at$230 U.SJS306 CAN. Non-Members Total$ I 01• • r O Check enclosed • VIM=� � � • .. O Purchase order enclosed N • s O U.S.Government Form 1556 enclosed UP-COMING PROGRAMS/I lam register the following(If member,type name exactly as it appears on your APWA Micro/Mainframe PAVER Training— wmbership pard) December 1.3, 1967—Hayward,CA lame Public Works Management Seminar— OAZQ (rest) (Middle) December 7-10, 1987— Phoenix,AZ Supervision in Public Works;Productivity Improvement— Fetruary,25.26, 1988—Fresno,CA organization Motor Vehicle Equipment Management— ddrt; April 28.29, 1988—Austin,TX Stale/Prov. Postal Code Sewer Rehabilitation Inspection Training clinic— May 23, 1988—Houston,TX Nephone (Area ode)-----J (Ext.) Rehabiliation of Water Distribution Systems— ocial Security/insurance Number (For CEU Registration) May 26.27, 1988—Vancouver,BC Aa M12:If tial person on•letabet i•r:-0 bn9er „pi,ye at Your 0r2WAM on,phew.Dual nal Now get the lowest available airfare to all APWA Education Foundation 1987-1988 programs hrroliOn broolaas to a+e reptrsnrnt or OaCan- The APWA Educatlon Foundation has amv*ed speoat guarar4eed dr, •rd be confirmed t k ww cane aro awalable You can be rwi ced or you WA auporvboc corm i•of ary wbr•on Arnercan A*les and cawnenG A,nnes and m an chaq•your Korai%txih wa!hen be mated loyour home a busnew coach coma on Essbm Ai*wm American offe•s a 40%discamt off of any Cab the AwMes dirW... etAs Tr coach tam or a EK discount OR any prwnotiorW tares frtckrdnq Super. Sar ms).Con4nenbl dlors s/2%dscaA dl#W loweV coach tam CM and Affw=n A rriones at 1400433-17.0.tdenWy y oSere wrath Stu NGS 9605 i a a%dseows on ow promotional tam.Easbm Awlines o fens a BOK ds- east dt curl+ler as domestic sties.and a 30%dncarnt OR Commuler CantinentaUEavern Air wm at/400-466-7022(Florida 1.604262-0244). i 115" kfertRy yourself with EZ14Fr25. Ym 9 I" is rm COrrstl. « To cocci„•the lowest airfare watable.uca th nply ca Arkle best suited for Ticke""be done by:Travel Counselor Servre.333 N.Mongan Am. f dica/a the ch*fW*ym�t an the lab•L lir the br.3sl a✓alabte ayour depauture cty and more rfare Or reservation ler any o rs on o w awlWays ask Sete 520.Cr•ca9a R 60601.pt2)7262508. i 00"de not Mrnows this address label. any Ark*r3e991Yd!ia•A On 011ier amines 1 7 i MMF 14 . 1 - „ r ✓/ ,, -7 //�.5�'-rum _.til�LLi c uz�c i( •iL�G f:� '� t^ ----1--- - ------'---------- i36 --- -- ------- t� Pli I;I D�SL TH L 'ViiE L. i D- iiE I'HE 117 A !' _!P .:;'E_ AT -'-,-H . wi[ILL THE THE ci,ry Y 1 IN L 11 L--'!'L ROAD W1LL -I.E TWU LANE' t7. SIDEWALKS. ;%Nl, PCIAD WIDE B IIE PATHS. THE R E PA I k I }i v'C f!ii-i11'I' 1'}iE= F F � F. AN E P-.'--'ASr". i NilZ'',1"1'1- PkEF 11j" filljj� ANL! i T I i low So swerliaw Nobr )p&fa S,W. S-wourlem 5GVWDdm LP, -SQ Lr - a CILA-11 ?to -sw- sweAtJoll Ate e►e� 117 LJ "P 9 . Aaft fuju 115,105 6-W. Lr\. -J�Jf % c v V.4 ijy-ZC I Now PURPOSE: DO THE PEOPLE WITHIN THE L.I.D. WANT TO PAY FOR THE REPAIR OF 135TH AT MINIMUM COST OR ARE PEOPLE WANTING TO PAY FOR THE ADDITIONAL FRILLS AT AN INCREASED COST? THE CITY COUNCIL VOTED FOR THE REPAIR OF 135TH. WHILE THE ROAD WILL BE TWO LANES, THEY INCLUDED STREETLIGHTS, TWO SIDEWALKS, AND ROAD WIDE ENOUGH TO PAINT LINES FOR BIKE PATHS. THE ESTIMATED COST IS: 5998.00 TO REPAIR 135TH WITHOUT THE FRILLS WOULD BE AN ESTIMATED COST OF: $450.00 - $500.00 PLEASE INDICATE YOUR PREFERENCE BY MARKING THE BOX OF YOUR CHOICE AND PLEASE SIGN YOUR NAME AND ADDRESS. PREFERENCE: NAM ' G_ ADDRESS: WITH: WITHOUT: I II `� L! ` it , 1.N,v.��.- -�YL -- ------- �.�.-.-. .. x -�-------- -------1---------- ----------- 13 -- ---- f rJ s 5.cJ, r3�z�rTilN�-1 -_X---1----------- ----------------------- •- DA �-----------�'---�--------1- ----------- -- - ----- l -- �` -------------- --------------- =--1 J - ' --- ---------------- --------1--Ali - '----- -- - r - ------ ---- '-------------------I--------1--- ------ ---------------- ------ �°------ PURPOSE: DO THE PEOPLE WITHIN THE L.I .D. WANT TO PAY FOR THE REPAIR OF 135TH AT MINIMUM COST OR ARE PEOPLE WANTING TO PAY FOR THE ADDITIONAL FRILLS AT AN INCREASED COST? THE CITY COUNCIL VOTED FOR THE REPAIR OF 135TH. WHILE THE ROAD WILL BE TWO LANES, THEY INCLUDED STREETLIGHTS, TWO SIDEWALKS, AND ROAD WIDE ENOUGH TO PAINT LINES FOR BIKE PATHS. THE ESTIMATED COST IS: 5998.00 TO REPAIR 135TH WITHOUT THE FRILLS WOULD BE AN ESTIMATED COST OF: $450.00 - $500.00 PLEASE INDICATE YOUR PREFERENCE BY MARKING THE BOX OF YOUR CHOICE AND PLEASE SIGN YOUR NAME AND ADDRESS. PREFERENCE: r� NAME: ADDRESS: WITH: WITHOUT: s' -----1--- ----- ------------ r � ---c--- -- --------------------- ------- ------ ---- ----------------------} -------1--, ----- ' 14 _ x_��3it ^G1�1--}--------1---- ----- 1 ' - -- ------------------- - ---1----------- 1 ----------------------------------------F------- ----------- ---------------------------------------- --------1----------- ----------------------------------------t--------1----------- ---------------------------------------- --------1----------- ----------------------------------------f--------1----------- ----------------------------------------v-------1----------- om ----------------------------------------'--------1----------- r. L.F E REN,_E. NAME: Al, LRE:�;�: f L '�'iTH !TH0UT : 1C T �a �s� - i �;�7�l/1.S c9 r, !r��.�'_..S�J ��-:r AL1♦.�—1 /'.i,--- — -� -- f �J -e. '------------1-- ./a - ---- -j, ----- �C--IJEC L7�1 'v___ lfZ3 _SW 1-Ir�TurvV� --1--- Z b5lai to X21----\ ---- Z NAME: DRIWslu-�r - _�RO.�f��6_sw_ 1 4- br ! _ - II�p�B_�Ml�rh int..Ifi�U ►�r. _ �' ! /11;3 YO. JJ,j.rN r'7N-11834 SW_W�cwN - - -.f1x 1----- ------ - y _-1----------- PREFERENCE: NAME: ADDRESS: WITH: WITHOUT: -------- -------------------------- --------------------- —� — -----1---------- c �-----------------�-------- ' �_�SLk1G=�a'L' _�I�2f=,1 �'�",�'�"^�Li��a�'1�•.�-----1___�------ --,i � -G _--------1-------- � mm iA L' P .�33 I'►�. ( ul�'� --I--------1----------- ----------- -------------- -------- lo broAosv, __ 1- s ---12A� U_—� ------1---x----- z -- - rnby. ; jit -1----------- jf PREFERENCE: NAME: ADDRESS: WITH: WITHOUT: 1. G *.- __`✓,�- ----------- tA CoL -,�- __ w+� t' -----} ------- -- ----- � � W C1, vt1 it t r"�1 1/ _-_-------- ' -----1----------- 1 ----- ---- ,�..zags..�__---�--------1--�------- Z 12- ---------------- ` _ 7 / --------- l _ __�� :c h-1----------- ��n��¢ � •� ----------- ------ ---- IZ. -- ------- ---------------------------i-'1-- --- ----------- i ----1----------- OEM --1----------- I L ,, - --- -------------�---- ---1--- ---- l ----------- Aw PREFERENCE: NAME: ADDRESS: WITH: WITH/OUT: _ v ✓ 4i lAwej(5 (ISSS--��-W--j�3'�-P�=---- -------IYA Y,-Lck D: &S--_1l<S1_514)_Me°�--- ------oe 1----------- s`- 1✓ ------ - ---- � --- - ----- -- ; -- 1----------- . i17 7s _1.;-f-A-- ------1----------- dZ � � II'1y5�13 �Y--__ 3 1 ' ------- ----------- C' ------ ----------- (,141 ---- ✓(,14 C/ V` t !L At%)Ad J3"4S Sw FALUJ ase. _ �ALll 13089 Std/ ----------- ---------------------------------------4--------I----------- ---------------------------------------- --------1----------- ---------------------------------------- --------2----------- --------------------------------------- --------1----------- _ ----------------------------------------L7-------1----------- ---------------------------------------4--------1----------- ---------------------------------------4--------1----------- PREFERENCE: / l NAMk: ADDRESS: _ WITH: /WITHOUT: am - - -- - - - ----- ---------- -------1----------- ` - -----------------} -------1----�---- 13 Ly _L ---- 1t OQ 1.S s_-51, -------------- -- ---- i ---------- Jsz.t.�--------1----------- I /r' �/, � : �"�"_� �� %Jf i��✓ =`=-`-- -1----------- ---------------------------------------- --------1----------- ---------------------------------------a--------1----------- t ---------------------------------------- --------1----------- ---------------------------------------- --------1----------- ---------------------------------------- --------1----------- i ---------------------------------------47-------1----------- � ----------------------------------------�--------1----------- i ---------------------------------------4--------1----------y�� b � t I J •�is .ri �r 1T t• h.IS Y �•aV. 1NF .FS 'yflri-' N S.; } '•,:.'s'er'e •t