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City Council Packet - 06/15/1987 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate STUDY L BUSINESS AGENDA sign-up sheet(s). If no sheet is available, JUNE 15, 1987, 6:30 P.M. ask to be recognized by the Chair at the start TIGARD CIVIC CENTER of that agenda item. Visitor's agenda atoms are 13125 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters TIGARD, OREGON 97223 either set for a future acting the Mayor orCity Administrator. o STUDY SESSION Called to Order: 6:46 p.m. Records - Staff to prepare records management proposal for Council consideration in fall. Phone System - Staff to prepare cost• summary outlining options for phone system upgrade for Council review in July. Albertson's - City Engineer reported on traffic impact changes; consensus of Council was that as plans become more detailed, Council would like to review. -- Building Inspector - Consensus of Council: Staff may begin recruitment of Building/Plumbing Inspector; Resolution outlining budget appropriation adjustment to be prepared for consideration at the June 22, 1987 City Council meeting. 1. REGULAR MEETING: 1.1 Call To Order and Roll Call Or, Ea, Jo Present 2. VISITOR'S AGENDA No visitors 3. TIGARD PROMOTIONS, INC. (TPI) REPORT nested o Dave Foglio C Steve Ogden updated on progress; requested consideration of umbrella license for vendors. Consensus of Council: Work with staff and report findings on ion-Agesda on June 22, 1987. 4. PUBLIC HEARING - ZONE CHANGE ANNEXATION ZCA 87-05 NE METZGER, NPO NB Resolution 87-80; Ea/Jo UA 5. PUBLIC HEARING - ZONE CHANGE ANNEXATION ZCA 87-13 OGLE, NPO N6 Resolution 87-81; Ea/Jo UA 6. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. • Motion to: 6.1 Approve Council Minutes May 4, 1967 6.2 Receive and File: a Ambulance/ALS Report b CIP Status Report - May 1987 RLLAeot 6.3 Approve Crime Prevention Committee Modification -Res. No. 6.4 Approve Call For Public Hearings: a Chelsea Hills Easement Vacation - Resolution No. 87-� b Morning Hill Phase I Easement Vacation - Rea. No. 87-$2_ c 76th Avenue.Street Vacation - Resolution No. 87-9'14 6.5 Approve Store Drainage Rate Increase - Resolution No. 87-_195 6.6 Tualatin/King City/Durham Police Services Contract Renewal - Resolution No. 87_Co -J- '97-El 6.7 Support Implementation of Employee Assistance Pro a- (EAP) Resolution No. —t�wl�tc(-« � ' t 13.fRS7 6.8 Approve TPOA Contract 6.9 Approve Bldg. Code Services Agreement, King City - Res. No. 87-F§19 6.10 Approve Final Acceptance of: a. Meadow Crook Cam^=rcinI (Sewer) Extension - Res. No. 'R9 b. S.W. North Dakota Street Extension - Resolution No. 87-21� c. Millmont Park Subdiv Mi n Public Improvementi= es. o. c1L d. Springwood Drive Cul-de-sac - Resolution No. 87-J 6.11 Approve Civic Center Miscellaneous Purchases Amend Consent - pull 6.3 and 6.7 for review in-*wly; Jo/Ea UA • . 7. NON-AGENDA ITEMS: Jo - Update on City Center Task Force 8. EXECUTIVE SESSION: The Tigard City Council went into Executive Session under the provisions of ORS 192.660 (1) (d), (e), C (h) to discuss labor relations, real property transactions, and current and pending litigation issues at 9:54 p.m. 9. A03OUNW CT: 10:37 p.m. cm/4626A COUNCIL AGENDA - JUNE 15, 1987 - PAGE 1 T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES — JUNE 15, 1987 — 6:30 P.M. 1. ROLL CALL: Present: Mayor Tom Brian; Councilors: Carolyn Eadon, and Valerie Johnson. City Staff: Sherrie Burbank, Office Services Manager (Study Session only); Bob Jean, City Administrator; David Lehr, Chief of Police; Bill Monahan, Community Development Director; Jill Monley, Community & Administrative Services Director; Tim Ramis, Legal Counsel; Nadine Robinson, Records/Court Manager (Study Session only); Deborah Stewart, Assistant Planner (Study Session only); and Catherine Wheatley, Deputy City Recorder; Randy Wooley, City Engineer. 2. STUDY SESSION — Called to Order 6:36 p.m. a. Albertson's Development at Pacific Highway and Durham Road — City Engineer reported Site Development Review Plans have been received. The facility will be 23% larger than originally outlined by the developer. City Engineer advised Council of the changes estimated with regard to traffic impact. The increase will not be so great as to increase the number of traffic lanes on Durham Road or the design of the road. Consensus of Council was for City Engineer to continue to monitor and if significant problems or changes occur, he will report back to Council. b. Records Discussion — Community and Administrative Services Director outlined the history of the City records program. This synopsis included reference to State Archivist requirements, legal requirements, storage needs, micrographics potential, and progress to date on file purging. Council asked several questions concerning the present needs of the Records Division. The Records/Court Manager acknowledged the new equipment, approved during the Budget sessions, will relieve some of the immediate storage—space crunch. Staff requested Council direction which would enable them to gain ground on file inventorying while continuing to maintain current records needs. Staff requested Council to consider the addition of one full—time equivalent employee (FTE) . After discussion Council consensus was to direct staff to prepare a records management proposal for Council consideration in the fall. C. Telephone System — Community and Administrative Services Director outlined the history of the telephone situation within City Hall. Since moving to the new City Hall building, incoming call volume has almost doubled and problems have been experienced in adequately dealing with this increase. Office Services Manager was present and answered questions posed by Council. She outlined the methods implemented (i.e. , establishment of a "message center" and utilization of current staff) to handle some of this increased volume. Page 1 — COUNCIL MINUTES — JUNE 15, 1987 GTE has completed two traffic studies since January 1987. Both studies indicated there is need for a least three additional i trunk lines to decrease the number of incoming busy signals. Staff outlined the basic expansion package proposed at a total cost of $17,964.95. There was discussion between Council and Staff as to whether or not the purchase of the expansion package would solve the problems now being experienced when trying to access City Hall by telephone; i.e. , would more calls be "stacked up" waiting to be answered. The possibility of a second switchboard or the Library having their own direct line was discussed. Council consensus was to direct staff to obtain more detailed data on the number of telephone calls received and call—destination information. Staff will then prepare a cost summary outlining options for a phone system upgrade for Council review in July. d. Additional Building Inspector Request — Community Development Director summarized the request for an additional Building Inspector employee as outlined in the June 2, 1987 memorandum from Brad Roast, Building Official and the Community Development Director' s memorandum of June 11, 1987. Community Development Director noted there are four major projects which will bring in approximately $96,326 in revenue from building permits and plan check fees alone. These projects will demand special care in inspections as well as plan checks. Community Development Director requested an amendment to the recommended budget in the amount of $23,851 in the Building Section budget for an additional Building/Pluming Inspector. After discussion, Council consensus was to authorize recruitment process for a Building/Plumbing inspector immediately and the budget appropriation resolution to be prepared for Council consideration at the June 22, 1987 City Council meeting. Regular meeting called to order at 8:00 p.m. 3. TIGARD PROMOTIONS, INC REPORT ON CRUISIN TIGARD CELEBRATION Dave Foglio and Steve Ogden updated Council on the work completed for the Cruisin' Tigard festivities slated for July 25, 1987. Mr. Ogden requested Council consider an "umbrella" license for vendors participating in the event. After discussion, Council consensus was to direct staff to research the possibility of an umbrella business license for special events associated with non—profit organizations. Page 2 — COUNCIL MINUTES — JUNE 15, 1987 4. PUBLIC mEnN=9 — ZOW CHANGE ANNEXATION ZCA 87-05 NORTHEAST METZGER, NPO #8 a. Public Hearing Opened. b. There were no declarations or challenges. C. Summation by Senior Planner Newton. The City has received petitions signed by 180 people requesting annexation of the Northeast Metzger area. The population of the area is estimated at 1,104 with an assessed valuation of $32,610,400. The area is roughly bordered by S.W. Taylors Ferry on the north, Spruce Street on the south, the Multnomah County and City of Portland limits on the east, and S.W. 72nd and 74th on the east. If approved, staff will forward the request on to the Portland Metropolitan Area Local Government Boundary Commission. Staff will come back to Council, if approval for annexation is received from the Boundary Commission, with a separate Ordinance for zoning. This will require another public hearing. Senior Planner advised six residents within the proposed annexation area have contacted her with their objections to the proposal. d. Public Testimony Proponents o Joe Kasten, 9885 S.W. Ventura Court, Tigard, Oregon 97223 testified in favor of the proposed annexation request. He indicated the petition was a direct outgrowth as a result of the recent annexation of the South Metzger area. He said he would like to receive City services. Mr. Kasten asked for those in the audience who were present and in support of the annexation to indicate so by raising their hand; a number of people raised their hand. o Don Henning, 9855 S.W. Ventura Court, Tigard, Oregon 97223 indicated he was in favor of the proposed annexation request. o John S. Blomgren, 9460 S.W. Oak Street, Tigard, Oregon 97223 testified he lives outside of the area under consideration but is in favor of the annexation. He noted, since the recaj.` v, .r.7ation of the South Metzger area, he has become aware of the visibility of police officers. He also complimented the City on street sweeping and maintenance services. He added this proposed annexation will unify the area and be better for the Metzger residents and the City of Tigard. Page 3 — COUNCIL MINUTES — JUNE 15, 1987 Opponents o William Chase, Jr. , 10008 S.W. 71st Place, Tigard, Oregon testified he is in the proposed annexation area and is against the request. He noted the November 1986 election at which time annexation of the entire Metzger area was defeated. Mr. Chase testified he is satisfied with Washington County services. o Ernest E. Senn, 9750 S.W. 74th, Tigard, Oregon testified against the proposed annexation. Mr. Senn owns 10 acres and said the City does not have anything to offer. He expressed concern about permitted uses for his property. City Administrator advised Mr. Senn that annexing to the City would not change the uses allowable on his property. Councilor Johnson advised Mr. Senn that, although the permitted uses for property would not change, the code would be enforced. Presently, there are many violations of the Washington County Code which are not being enforced due to lack of County personnel to assure compliance. o Kevin Lapp, 8310 S.W. Pine, Tigard, Oregon testified against the proposed annexation. He advised the County Planning Organization (CPO) was sent a notice of hearing; however, the staff report was not attached. He also advised the City was not contacted for a copy of the staff report. Mr. Lapp lives outside of the area under consideration for annexation; however, his father and stepmother live within the proposed area to be annexed (they are against annexation as well) . Mr. Lapp advised i he would rather be annexed to the City of Portland and is currently working towards that end. Mr. Lapp testified the minority of people in the proposed annexation area are in favor of the annexation. He said the City of Tigard is involved in a land grabbing effort evidenced by the recent South Metzger annexation. He further noted he does not believe City police services are of high quality. Councilor Eadon asked Mr. Lapp if he was speaking on behalf of his CPO. He responded he was not; he was speaking as an individual property owner. Other Testimony o Mr. Bob Bruness, 9777 S.W. 74th Avenue testified that he is neither for nor against the proposed annexation. He noted he owns 9 acres, but only 2.7 acres is under consideration in this annexation proposal. He said he Page 4 — COUNCIL MINUTES — JUNE 15, 1987 does not want just a portion of his property to go into the City. He also expressed concern with the change over in development procedures from the County to the City. He is familiar with the County process and hesitates to have to educate himself with new City procedures. } e. Senior Planner recommended adoption of the resolution forwarding € the proposal to the Boundary Commission. f. Public Hearing Closed g. Discussion by Council included notation of the procedures to be followed for this annexation request. Mayor noted, to the citizens who expressed concerns, that they would have another opportunity to testify at a public hearing before the Boundary Commission and recommend changes at that time to the proposal which is now under consideration. The time line for this entire process was also explained. h. RESOLUTION NO. 87-80 A RESOLUTION INITIATING ANNEXATION TO THE CITY OF TIGARD OF THE TERRITORY OUTLINED IN EXHIBIT "A" AND DESCRIBED IN EXHIBIT "B" ATTACHED (NORTHEAST METZGER ZCA 87-05) . i. Motion by Councilor Eadon, seconded by Councilor Johnson, to approve Resolution No. 87-80. Discussion on motion: U Councilor Johnson noted initiative of neighbors who petitioned for this annexation proposal; she said Council is obligated to forward the request to the Boundary Commission for consideration. o Councilor Eadon suggested staff talk with Mr. Bruness about his circumstances to determine if his needs can be met through other alternatives. o Mayor Brian also requested staff work with Mr. Bruness before the Boundary Commission calls for a public hearing on this proposal. The Mayor noted the desire of the petitioners to have this proposal considered. He said the City has the responsibility to pass on this request to the Boundary Commission. The Mayor called for a vote on the motion. The motion passed by a unanimous vote of Council present. 5. PUBLIC HEARING — ZONE CHANGE ANNEXATION ZCA 97-13 OGLE, NPO 06 a. Public Hearing Opened. b. There were no declarations or challenges. C Page 5 — COUNCIL MINUTES — JUNE 15, 1987 t j i f c. Senior Planner Newton summarized. Mrs. Patricia Ogle sold part of her property to the developers of Dover Landing. Mrs. Ogle had anticipated that her property would be annexed to Tigard when the Dover Landing properties were annexed in July 1986. The subject property was inadvertently excluded from the legal description; and, therefore, was not included in the Dover Landing annexation. Mrs. Ogle has requested the City to initiate annexation of her property at the City's expense. d. Public Testimony Proponent o Mrs. Patricia Ogle, 16740 S.W. 108th, Tigard, Oregon 97224 testified she is in favor the the proposed annexation request. Mrs. Ogle read most of her testimony from a prepared, written statement which was entered into the meeting record and is incorporated in the permanent packet file for this meeting. Among Mrs. Ogle's concerns was the need for a variance for her barn which will not meet setback requirements per City code requirements. Mrs. Ogle is currently using the barn to store vehicles as well as some furnishings and fixtures for a rental house on her property. She noted this rental home was being remodeled. Mrs. Ogle expressed concern on the status of a road accessing her rental house. The Mayor advised the private road would not change status if the property should be annexed to the City. Mrs. Ogle outlined difficulties she has had with the construction of Dover Landing nearby. Her property stakes have been removed. City Administrator advised that the Developer should be contacted to remedy this situation. City Administrator advised the variance issue cannot be addressed by the City now, as this property is currently in the County. e. Community Development Director recommended forwarding the annexation request to the Boundary Commission for consideration. f. Public Hearing Closed. g. RESOLUTION NO. 87-81 A RESOLUTION FURTHERING ANNEXATION TO THE CITY OF TIGARD OF THE TERRITORY AS OUTLINED IN EXHIBIT "A" AND DESCRIBED IN EXHIBIT "B" ATTACHED. ZCA 87-13 (OGLE) h. Motion by Councilor Johnson, seconded by Councilor Eadon, to approve Resolution No. 87-81. Approved by a unanimous vote of Council present. Page 6 — COUNCIL MINUTES — JUNE 15, 1987 i s 4 6. CONSENT AGENDA i a. Motion by Councilor Johnson, seconded by Councilor Eadon, to adopt the following Consent Agenda Items with the following amendments: Item 6.3 - Crime Prevention Committee Modification tabled for consideration on June 22, 1987 Item 6.6 - Pull from consideration City of Durham Police Services Contract Renewal; this contract does not expire until September. Item 6.7 - Table consideration for support of tt implementation of Employee Assistance Program (EAP) 4 for review at the July 13, 1987 City Council meeting. 6.1 Approve Council Minutes - May 4, 1987 6.2 Receive and File: a. Ambulance/ALS Report b. CIP Status REport - May 1987 6.3 Approve Crime Prevention Committee Modification - Tabled for review at the June 22, 1987 City Council meeting. 6.4 Approve Call for Public Hearings: a. Chelsea Hills Easement Vacation - Resolution No. 87-82 b. Morning Hill Phase I Easement Vacation - Resolution No. 87-83 c. 76th Avenue Street Vacation - Resolution No. 87-84. 6.5 Approve Storm Drainage Rate Increase - Resolution No. 87-85. 6.6 Tualatin and King City Police Services Contract Renewal (Durham Road Contract pulled from consideration as it will not expire until September 1987) - Resolutions Nos. 87-86 and 87-87. 6.7 Support Implementation of Employee Assistance Program (EAP) - Tabled to the July 13, 1987 City Council meeting; consensus of Council was they would like to have more time to review and discuss this proposal. 6.8 Approve TPOA Contract 6.9 Approve Building Code Services Agreement, King City - Resolution No. 87-88. 6.10 Approve Final Acceptance of: a. Meadow Creek Commercial (Sewer) Extension - Resolution No. 87-89. b. S.W. North Dakota Street Extension - Resolution No. 87-90. c. Millmont Park Subdivision Public Improvements - Resolution No. 87-91. d. Springwood Drive Cul-de-sac - Resolution No. 87-92. 6.11 Approve Civic Center Miscellaneous Purchases. Motion passed by a unanimous vote of Council present. { k i i Page 7 - COUNCIL MINUTES - JUNE 15, 1987 p,. 7. ;NON-AGENDA ITEMS a. Councilor Johnson updated Council on the progress of the City Center Task Force. Council consensus was to send letters of appreciation from the Mayor to Portland State University regarding their assistan letters would be sent to the Deane DrtyZigretti and theCenter TaskrcestudentsSe Councilor Johnson added there is a possibility that a of high-quality slide together at the cost of entation concerningamater'i�al only.the downtown area can be put g 8, EXECUTIVE S The Tigard City Council went into Executive Session under the provisions of ORS 192.660 (1) (d), (e), and (h) to discuss labor relations, real property transactions, and current and pending litigation issues at 9:54 p.m. 9. ADJOURNMENT: 10:37 p.m. Approved by the Tigard City Council at their meeting of July 27, 1987. Lathm Deputy Recorder - City of Tigar ATTEST: Mayor - City of Tigard cw/4754A Page 8 - COUNCIL MINUTES - JUNE 15, 1987 TIMES PUBLISHING COMPANY Legal P.O.BOX 370 PHONE(503)684-0360 Notice 7-6098 BEAVERTON,OREGON 97075 Legal Notice Advertising a • ❑ Tearsheet Notice City of Tigard • PO Box 23397 • ❑ Duplicate Affidavit Tigard,OR 97223 AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON,all )ss. being first duly sworn, depose and say Tigarmdt"'r Aertising Director. or his principal clerk, of the a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Ti hard in the aforesaid county and state; that the r, .r f'niin ri l T�mP l 5 1987 a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for .successive and consecutive in the following issues: June 11 - 1987 Subscribed an worn eforeQme thisJune 11 , 19 87 ary Public for Oregon .. . -. My Con fission EXOreer 9_20-88 AFFIDAVIT 1`I!E t01WtR;... a. � ry,"' siQ y,f�0l;...G.r iltlt�blTsllfa�10t1.'�,1�5 '`�rd.lYt'egen _ � 3�;1�it> 5 =:;'fI P.Nr Ytagntar)liteetio6 ', i s ��g0�'�N�S.i��1tlI�N TIMES PUBLISHING COMPANY Legal 7-6 0 8 3 P.O.BOX 370 PHONE(503)684-0360 �Qlica-, BEAVERTON.OREGON 97075 Legal Notice Advertising e City of Tigard • ❑ Tearsheet Notice C�jY0F11GAR0 PO Box 23397 s ❑ Duplicate Affidavit Tigard, OR 97223 AFFIDAVIT OF PUBLICATION STATE OF OREGON, )ss COUNTY OF WASHINGTON, )as' 1 Anne Jean being first duly sworn,depose and say thirilgam tpe fid rfi ing Director,or his principal clerk,of the a newspaper of general circulation as defined in ORS 79.010 and 193.020;published at he aforesaid county and state;that the a printed copy of which is hereto annexed,was published in the entire issue of said newspaper for successive and consecutive in the following issues: June 4, 1987 Subscribed and s v�o o before s June 4 19 87 'Notary Public for Oregon My Commission Expires: 9-2�0-�3�1 AFFIDAVIT in-jiltgot g$ g s-AR g~fig 1 1 ssN 11fiRfla'! amp Qd sdgd gd�j Qdgd gd Q Qd gd r� Ila EAR .: :t .; W min~^ 3R .»F rad gig Up 0 13i " If1 apd 6 ��'pf� OR Fd ^ga �.', 1"9919;flip MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor & City Council June 11, 1987 FROM: Cathy Wheatley, Deputy Recorder SUBJECT: Supplemental Packet - June 15, 1987 Council Meeting Enclosed you will find material on the Sign Code Work Plan for discussion during the Study Session for the Council Meeting scheduled June 15. The following topics will be presented at the Study Session (6:30 - 8:00 p.m.) : o Records (15 min.) o Phone System (15 min.) o Sign Code Work Plan (40 min.)-�Qbti'� o Solar Access Update (10 min.) -8t C19 QA Gpe C- 0 Also enclosed is material from Bill Monahan concerning "Building Inspector Position." CW:4690A �Y AGENDA ITEM #< 2 VISITOR'S AGENDA DATE 6/15/87 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. NAME 6 ADDRESS TOPIC STAFF CONTACTED DATE June 15, 1987 I wish to testify before the Tigard City Council on y the following item: (Please print the information) Item Description: AGENDA ITEM NO. 4 PUBLIC HEARING - ZONE CHANGE ANNEXATION ZCA 87-05 NORTHEAST METZGER, NPO #8 Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name Address nd iliatio 77 zL�j 1i, We U 01'1 h! _ S �a �^Q 2 E I✓ Rae S� 54i 75' -0 DATE JUNE 15, 1987 I wish to testify before the Tigard City Council on the following item: (Please print the information) Item Description: AGENDA ITEM NO. 5 PUBLIC HEARING ZONE CHANGE ANNEXATION ZCA 87-13 __ OGLE - NPO .#6 Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Nam , Address d illation V�r L--t. 0 1 � •� ,r'1 f. MEMORANDUM &115/e 7 CITY OF TIGARD, OREGON TO: Mayor and City Counci `\ June 8, 1987 FROM: Jill Monley, Director Community & Administr \ve Services SUBJECT: Records and Telephones Two of the items scheduled for discussion at the Council Study Session June 15 are records and telephones. Both of these issues were held during Budget Committee decisions pending further information to be provided to City Council. Attached are: — Copy of Records work plan reviewed and accepted by Council on April 20, 1987. It shows the work plan as it can be accomplished by 1.5 FTE (existing staff) versus 2.5 FTE (87/88 proposed staffing) . — Phone system facts and figures sheet which shows why we have outgrown our phone system so soon after its selection and what investment is needed at this time in order to maintain an adequate phone support system. JM:sb/1667W _�r R CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: April 20, 1987 DATE SUBMITTED: April 10, 1987 ISSUE/AGENDA TITLE: Receive and PREVIOUS ACTION: 2/23/87 Council File Records Section Work Program Request For Work Program & Cost PREPARED BY: Loreen Wilson DEPT HEAD OK CITY ADMIN OK REQUESTED BY: City Council POLICY ISSUE INFORMATION SUMMARY On 2/23/87, City Council requested a work program and cost estimate memorandum for the recommended Records Management Program (RMP). Attached is that report from Nadine Robinson, Records/Court Manager. This memorandum not only sets out anticipated costs for the RMP, based on today's information, but sets forth anticipated times lines for the program based on the number of staff members assigned to the program. Staff will recommend a total of 2.5 FTE in the 1987-88 budget (a 1 FTE increase). This will allow the reorganization, inventory, and file conversion process to be accomplished for approximately $14,750 less than originally estimated. ALTERNATIVES CONSIDERED 1. Receive and file work program for Records Section. 2. Take no action at this time. FISCAL IMPACT SUGGESTED ACTION Motion to receive and file work program for Records Section and begin implementation in FY 87-88 Budget. lw/1096W "` MEMORANDUM CITY OF TIGARD, OREGON April 1, 1987 TO: City Council FROM: Nadine Robinson, Records Manager SUBJECT: Records Report RECORDS MANAGEMENT PROGRAM IMPLEMENTATION PROCESS The following report is submitted as an update to the information on records brought before Council February 23, 1987. The purpose of the report is to e the City records give Council the time ofmicrographics.in which we This procedure lan to proviwill include:and begin implementation Reorganization of files Inventory of records Development of a classification/retention schedule Obtain approval from State Archivist and Council on the classification/retention schedule Completing a micrographics cost study Developing a policy and procedure manual Implementing a micrographics program The report also reviews some costs involved in a records management program and in micrographics in—house versus l a^d are service sure btoeau be higher when or uour These costs are based on todacosts micrographics program is implemented. HISTORY having various office staff, who had Historically, records were handled by "spare time", do filing. As a result, there was very little organization in the records room. A Records Clerk, Bill Quillard, was hin de elopment of in July of 8a to organize the records and assist the city rn d organizing the records management program. To date there has been progress records and records n rhas begun. We management program.ll have substantial work to do to establish a workingecords NEED FOR A RECORDS MANAGEMENT PROGRAM A records management program will benefit the City in many ways. It can eliminate countless hours spent in searching for needed information. Those who had to access files prior to July Happily 98 mdays15 r are old past„and and search" records are method of records retrievaUpon compl ting our inventory process, all records usually located promptly. in the vault will be identified and each department will know what type of documents they create. This is important when needing to consult past records to research an issue or when background information is required to aid in ' making a current decision. It will also help put the City on firmer legal ground. We will have better control of the records, and with a State Archivist approved retention schedule we can destroy records in a timely fashion. HOW MICROGRAPHICS FITS IN RECORDS MANAGEMENT PROGRAMS Micrographics allows the City to keep older permanent records in a manageable, easy to access form, and allows storage space for current files. Information is better preserved since there is not the deterioration that accompanies paper records. The City is in need of a system that provides easy access to files and best utilizes existing space. The City does need to begin micrographics as soon as possible. Based on all of these considerations staff recommends implementing an aggressive records management program. ATTACHMENT INFORMATION DETAIL & ANTICIPATED COSTS When giving consideration to hiring a consultant to design and implement a records system, cost is a major factor. A consultant's administrative duty costs would be approximately $65 per hour, and to have the records filed, purged, and inventoried it would cost $30 per hour. Using first year salary information, including wages, benefits, and overhead, an Office Assistant I could be employed for $7.50 — $8.00 per hour. o Attachments 1—A and 1—B outline the time frames we anticipate are realistic for completing the pre—micrographics stage of the records management program based on 1.5 FTE and 2.5 FTE. Attachment 1—A reflects the time until micrographics based on 1.5 FTE (an Office Assistant II and 1/2 time records manager). Study of the project/activity column will show, in addition to preparing the files for micrographing, staff will be doing daily filing/retrieval and semi—annual destructions. Other regular duties include staff meetings, inventory related work processing, correspondence, meeting room set—up/tear—down, and court bailiff duties. o Attachment 1—C shows the percentage of time spent on program elements. Note, with 2.5 FTE the time spent in records inventory and reorganizing would increase four—fold. With the addition of an Office Assistant I at this time, we anticipate being able to implement micrographics almost 2 years earlier than with 1.5 FTE. The personal service costs for 2.5 FTE, based on micrographics being implemented in October of 1990, as anticipated, would be approximately $194,605. The cost for 1.5 FTE, again based on the time anticipated to begin micrographics — August of 1992, would be approximately $209,361. O Attachment 1—D outlines how the long term personal costs were computed. In getting to the micrographing stage there would be an approximate savings of $14,756 using 2.5 FTE. At that time an evaluation will need to be done to determine if 2.5 FTE will be needed to keep up with the record section demands. o There are many considerations when choosing a micrographics system. Attachment 1—E reviews some of the cost considerations based on doing our own microfilming versus using a service bureau. RECOMMENDATION It is extremely difficult to estimate the actual cost of a Records Management Program, or RMP. In order to have a good idea of the cost for Tigard to implement a program, all records must be identified and retention periods set. From this information we can develop a list of records needing to be micrographed and decide what medium of microfilm will best suit the record. The information will also establish a priority list for filming the records. We believe that to stay current with filing needs, and to begin micrographing as soon as possible, additional staff is needed. For this reason, we are recommending an Office Assistant I position be approved in the 1987-88 budget. Also in the 1987-88 budget. the Records Section is requesting funds for the conversion of the records room present stationary file system to a high—density mobile system and to purchase end—tab color—coded supplies. These costs are outlined in attachment 1—F. NR:bs/1096W tr it / • '•.' •J'.•IJ V•!'!:t. 41:41 41,41 Y.I. ..•1r• +� • ..l1 •M 1. ••11 Pi •M ' It PROJECT/ACTIVITY /, ..l1• 1 41M /• �• •M I• ..l1 ^'. /. .4141 / ^,. ^�. / 4141. /' 4141• I.w "'^^ 1 1 I •.;A I'11' •' 4141:••'IR i•• 1 d" 1 V• 1 11 •J••'/ '_4' ':.� If. -41.:/41 .:41••./. '4141 :•'C' IYi• :•�.IY I• •.:41••.1. 1'�• Y'•Y s•• /, y' i•••1. 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MYL 1• MI '• •• 1'• •• 1•: 1••••1 . • .�.1•{♦•IYI•• '•3113 IYI• ••.3• I t•II•J ,. 1 •.3 1.31 13:11•IMYf• •• II '•' •: 1•'1 •... •t 3••'11 _ /� 3 •• ♦ �.1'I••IY:• :•3113 IYI• '••31 -•• 1:•,: 14"e'..•:Ilw oil.3• `:MYI• . _. :•••31/•.3. � ••1• �Zl WON bee 69 Go ' ••J•11' •11:3• '••e•'•' 3'11. •t .. f :� '•♦31/••3. .; /'• �. -•- e• 1 •.r-•e•,••:uw e 1 611:1:•-u•• ••:u•./. •••e ' 1'1 n 3•.13♦/ r• G ' Y'1 1:•' YA•+ .,� :113•/ Y ti1'1••; YA•+ • f• t • 3 ATTACMWT RECORDS SECTION COMMUNITY1 D�R PERCENTAGES OF TOTAL TIME FOR EACH WORK PROGRAM ESTIMATES •" 1 r •r :� Iv ti 1: «1 la • 19 ij 1• JI • •M I• ••!1 t •M ITM— •.«.ROJECT/ACTIVITY .�• 1. •«• • �• •" t�l�•�I••� •: • •: 1 1 1 '•511.11•• •' •:l•••1:� f•C� lY/: •IYI•- •::.•^1. ••r• IYi: rl Doul :•• .•. .:♦ r+ In: -1116611 :••••. I.•'• to 1 IYY •s :' •' 1 1 5 Il•'• ••' 1 IY► 1.5. 1 �• 1111:/1••IYI• '•:.••�• ' •• • •'.1•IV•IYI• •.5115 IYI• �"�`"'.' •:511 ••• •• 1 IYY 1:. + •• 5 I 1 IYY 1.5C t 11 I/il'•IYI• ' 1.11: •'•1:1 iCi •••• •' 1:: 1 11 1 1 •'J C.1-MAWS '�:A 15 IYI• '•:51 1• Y•J •.:•••.•. '• 11 •• •••51 • •.`.YI• IV•IYI• ' ww go •C.1-IV•IYI•: ':115 IYI• ••::•• :1 11 • II •'J .t 1:51 1:-:/1.1r YI•' ••111" •: 1'••• •• 1•' ':•••1. i •' • 1`1 i" MAO[ •:115 IYI• •:511 ••• •• I•: • I •• •I S .. •`t •,•• ♦ ��1- IV•IYI• '•:A 15 IYI• ..'" i r•.•r• :1 r. ••. In 1 _,.:.:tea:. '.n••• •11'5• i 1;1 •I:••-.e- 'IY wile 1:r 1'.t:-Z 60: i'J t• 1 1• Y11 V • I.i• 1 R Y.I. .•t.1•,. :A :J•IJ� � Y:J• •V V••r.1 •w n •vl •1 •w 1. :'II• •1 h' •M n' JI Ih .,.•. 1.. ..� t. v"•�: J�j�tS,�_�� •. 1` • _ Ih 1 1: '/.•11.11:•/' t" •.:1t•.►:• •I:t'r :t A' :tf - • •.11. t•J• y• 1Y' ^'�.•'C� IYI: r fYl :/r'll •:;t•'�I. .. „••C: lYJ' :111 111 .:t•••I. r 11••• 1• 1 IYY 1's •• 1 1 1,•'t t•- 1 IYY t•:� - ► 11 ticll••IYI• '•:t•'•I. J;, •• • •"/1•IY•/YI• '•:J19 IYI• •:DI '•' t• 1 IYY I:r •' 1 1 IYY 1 1•:!. •t 11 II:I1••IYII •• 11' 1 •� 1 1.11: "•:1 til "• •• 1:' •1 tl :YI'IY•IYI• '•:A1: IYI• ••:JI 1• �'J ••:t•••►. :• to •' t•ID1 • •`.1'1••IYI• 11 6*2 us •1 II ��i'1••IYI• •:I l:r IYI• ••::1 •► . 1��► ►;�ll'IwWI• 0'111 •: :•,C•' IYI: •• 16' '•:t•'►. lot - :1'C' IYI' IIMI'' 1• 'I •.:t•'t. .. •• • �Y t' IV•IYI• '•:�1� IYI• •"•It ••• '• 1•' I •• •J --y"� '' s } •' • 1'1I• I••IYI• '•:115 IYI• �••••:IIA ':MYI� I 1 11•'•t'/••:IIA •'•!'I" 'G to IN 171 'A••,C' `I Y•.• 1•M Ill •• VA I WIN of Oloil 1 l'•. A:1. • C• 1 •'•• • t . . ATMACHMMT 1-C pEpdMNTAGSS-OF TOTAL' TIM 1 F,LBl�NT USED IN FICURING1.S PROGRAMS 2.5 F.T_S. 's RHOORDS UWE T1M & REORGANIZING 32.5% 648 DAILY FILING & RE'IItMAL OF RECORDS 308 158 5% COURT BAILIFF 7. 5$ OOUNM & O�T SET-Up/TAED-DOM 7 4% MEETINGS � 38 DESNOY RECORDS �l 158 88 OTM TAmm, ATTACHMENT 1-D Personnel Service Costs 2 1.5 FTE .5 FTE FY 86-87 $23, 543 FY 86-87 $25,948 FY 87-88 $47,658 FY 87-88 $32, 510 FY' 88-89 $34,133 FY 88-89 $50,045 FY 89-90 $35,849 FY 89-90 $52,556 FFY 90-91 $55, 193 Y 90-91 $37,643 FY 91-92 $38,461 FY 92-93 $40,334 The salary amounts are based on current salaries, figuring a 58 yearly increase, unless the person has "topped out" , then the increase is 3.5$. Benefits are also included in the yearly amount. Total Costs for 1.5 FTE FY 86-87 - FY 91-92 = $202,639 2 months of FY' 92-93 6,722 TOTAL $20 Total costs for 2.5 FTE FY 86-87 - FY 89-90 = $176, 207 4 months of FY 90-91 18, 398 TOTAL $194,60 ATTACHMENT 1-E Micrograhic Cost Considerations In-house versus a Service Bureau IN-HOUSE Initially the costs for in-house filming will be substanial, as equipment and supplies will reed to be purchased. Equipment and cost considerations are: Planetary Camera $ 4, 500 Map-size Planerary Camera $20,000-30:,000 Rotary Camera $12,000 + Processor $10,000 Roll film/Cartridge reader $ 1,000 Fiche Reader $ 200 + Roll film Reader/printer $ 3,500 Map-size Reader/printer $10,00-15,000 Supplies 100 ft. 16mm Roll film & process $ 13 Roll film with Jackets $ 6-7(+ film cost) 100 ft, 35mm Roll film with Aperature cards (500 images) $ 17-18 In addition to the initial output we will need to consider the time that will be spent in quality control, the rate of filming (a non- professional films an average of 500 images per hour, a professional films an average of 1000 per hour) , re-filming due to operator error, and space for equipment and supplies. SERVICE BUREAU The cost of a service bureau will also vary depending on the types and sizes of records, the condition of the records, and the form of microfilm best suited for the type of record involved. Through a service bureau, roll film or fiche will cost approximately $25 per 1000 images, a roll holds 2300 images. 100 foot, 16mm, roll film placed in jackets will be about $100 per roll. To have a bureau do our building maps, using aperature cards, would be $375 for 500 drawings (using 100 foot, 35mm, roll film) . Service bureaus also provide document preparation, i.e. removing staples, taping tears, and putting documents in the correct order. The cost is $10-11 per hour. They do re-filming, caused by their error, and record destruction for no additional cost. Please note these costs are estimates based on today's prices. ATTACHMENT 1-F 1987 - 88 Costs and Implementation Advantages Mobile System Conversion $7,000 The mobile system will increase our cubic footage space for records by 75%- End-tab Color-coded Supplies $5,000 The shelving in the records room and vault is made for end-tab folders. The end-tab system will decrease time spent in file retrieval and make misfiled records more apparent. Normal Supply Costs $2,000 y • PHONE SYSTEM BACKGROUND INFORMATION FACTS AND FIGURES 1985 Plan for Installation Current Status 10 10 120 Trunk Lines 84 96 Staff 66 Phone Instruments Current Phone Instruments by Department: 3 i City Administration 19 Community & Administrative Services 32 Community Development 8 Library 20 Police 14 Miscellaneous Equipment Recommended Expansion Package: $ 6,130.00 Cabinet and Materials 1,300.00 1 Trunk Card (8 Lines) 696.00 2 Single Line Cards (16 extensions) 33 .00 1 Multi Line Card (8 extensions) $ 3,529,00 $ 960.87 Installation of Trunk Lines $ 1,389 08 11 Single Line Telephones _ 752-00_ 1 Multi Line Telephone & DSS $ 2,141.08 $$ 5,204.00 Rate pro $17,964.95 TOTAL FOR EXPANSION PACKAGE Recommendations: since has completed two traffic studiestrunktrunk rlines 7to decrease. Both the 1. GTE indicate we need buy . esignalsee number of incoming s staff would double e capabilities in term of capital investment ewhich 5 Year 2, Purchase of the nbasip expansion package recommended y our current pho ears according must be meet our future needs for 10-2package (cabinet and materials) Financial Plan. This basic purchased at one time. The single line cards, multi line cards The rfigures unk dlisted above fors, and phone this be purchased n anisaant b basis. to needed" only the 87/88 fiscal needs. specific equip sb/1667W t I. • A MEMORANDUM CITY OF TIGARD, OREGON n TO: Bill Monahan, Director ,vQ June 2, 1987 Community Development N` FROM: Brad Roast, Building Official SUBJECT: Staffing In a memorandum of May 11, 1987 I requested additional staffing for the Building Department because of a dramatic increase in permit activity. In support of my request, I have prepared some figures to show the need and justification for the request. Exhibit "A" reflects past, present and projected revenues and activity. Since the projected revenues and activities for fiscal 'year 87-88 would have been made six months prior to date, I don't believe they would reflect the impact of the four major commercial projects described in Exhibit "B." The revenues from the "Major 4" alone would cover the costs of an additional staff person. If a person qualified to perform both building and plumbing inspections is employed, the $15,000 in contractual services for plumbing inspections could also be utilized. Exhibit "C" shows a comparison of staff levels and permit activities of some local jurisdictions around Tigard. I believe there is sufficient support to justify an additional position. Please let me know if any additional information is needed. OR:cn/.1635W i I EXHIBIT "A" July/Apl. May/June Projected *Projected 83-84 84-85 85-86 86-87 86-87 87-88 Fiscal Yr. x-83 5. 6 4 5 5.5 3 2.25 3.25 250,475 30,000 290,000 FTE 229,703 274,538 100,000 PERMIT FEES 137,989 120,000 64,450 78,915 10,000 28,800 85,645 329 390 40 000 390 000 TOTAL FEES 68 854 PLBG 4 MECH 30,865 148 800 315 549 40 339 988 1 226 202 366 343 PERMITS SFD 183 412 110 66 PERMITS MFD 56 43 600 " RES. REMODEL 71 50 519 409 40 TOTAL 254 252 694 23 26 5 17 35 25 PERMITS CONN 15 131 72 46 118 98 30 12.5 MM COREMODEL 74 153 154 TOTAL 89 63 315 847 673 507 100 725 TOTAL PERMITS 343 PERMITS/ 140 260.6 168.3 EMPLOYEE 114.3 PERMITS/ 157.5 423.5 224.3 INSPECTOR 171.5 (Million) 21.8 42.4 48.3 36.1 10 40VALUATION 17.6 BUDGET198,430 231,233 ALLOCATION 104,360 84,138 99,017 125,479 *unofficial Figures ..�tcn/1�5M` _ •. �4 EXHIBIT "B" MAJOR 4 PROJECTS (Mil) PROJECT VALUATION PERMIT PLAN CHECK Tigard Town Square 2.3+ 6,000 3,900 Albertsons Wash.Sq. Circle 5.4+ 13,700 8,900 Target Lincoln Tower 14+ 35,000 22,750 Moyer Theaters 1.4 3,683 2,393 TOTAL $23.1 $58,383 $37,943 Bit:"cn%1635W : l EXHIBIT "C" SFD PERMITS ISSUED NUMBER OF CITY NO. OF STAFF JULY '86-MARCH '87 PERMITS/STAFF Beaverton * 11 180 16.4 Tualatin * 4 150 37.5 Lake Oswego * 6 204 34 Tigard + 5 294 58.8 * Does not include clerical support + Includes clerical support (1 FTE) `C BR:cn/1635W MEMORANDUM CITY OF TIGARD, OREGON TO: Members of the City Council June 11, 1987 FROM: William A. Monahan, Director; Community Development SUBJECT: Building Section Staffing Due to the extremely heavy work load in the Building Section of Community Development, Brad Roast and I have re—evaluated our staffing needs. We now feel that should the current workload level continue, we need one new inspector now and possibly a second inspector later in the year. Presently the Section has five positions plus the Assistant Building Official position which will end June 30th. The positions are: Building Official A Level Inspector A Level Inspector Codes Enforcement Assistant OAII On June 30, Ed Walden will retire from his position. Over the past six months Ed has served as Assistant Building Official after Brad Roast became Building Official. When Ed retires, we will not have an inspector with commercial plumbing inspection capabilities. We have budgeted $15,000 for a plumbing inspection contract with Lake Oswego or Washington County. To date, we have not been successful in reaching agreement with either jurisdiction. Plus, we have found that the workload is too great for the three inspectors to handle. I propose to add a new A Level Building Inspector with plumbing certification. The complete personnel cost is $36,851. Since $15,000 is already allocated in line item 602 within the Building Section, an additional $23,851 is needed as approximately $2,000 may be needed in the 602 account for plumbing inspections prior to completion of the hiring. Attached are estimates prepared by Brad Roast of the building activity projected for the coming year. Of particular note are four major projects shown in Exhibit B. These projects will bring in approximately $96,326 in revenue from building permits and plan check fees alone. These projects will demand special care in inspections as well as plan checks. They will severely drain our plan check and inspection capabilities from our regular work load. Therefore, I am requesting an amendment to our recommended budget in the amount of $23,851 in the Building Section budget. WAM:cn/1756W C Attach. } r CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 15, 1987 _ DATE SUBMITTED: June 2 1987 ISSUE/AGENDA TITLE: ZCA 87-05 PREVIOUS ACTION: None Northeast Metzger PREPARED BY: Elizabeth Newton DEPT HEAD OK CITY ADMINOK REQUESTED BY: 180 Petitioners LICY ISSUE Should the City Council forward an annexation request consisting of 215.5 acres and an estimated 1,104 people known as Northeast Metzger to the Portland Metropolitan Area Local Government Boundary Commission? INFORMATION SUMMARY The City has received petitions signed by 180 people requesting annexation of the Northeast Metzger area. The population of the area is estimated at 1,104 with an assessed valuation of $32,610,400. The area is roughly bordered by SW Taylors Ferry on the north, Spruce Street on the south, the Multnomah County and City of Portland limits on the east, and SW 72nd and 74th on the west. Attached is a map of the proposed annexation area. Also attached is a staff report and a resolution which, if approved, would forward the request on to the Portland Metropolitan Area Local Government Boundary Commission. ALTERNATIVES CONSIDERED 1. Modify the proposal. 2. Adopt the attached resolution forwarding the proposal on to the Boundary Commission. 3. Delay action on the proposal for more information/input. 4. Deny the proposal. FISCAL IMPACT Revenue and expenditure estimates related to the annexation area are included in the attached staff report. Costs for processing the annexation, $840 fee to the Boundary Commission and staff time, will be borne by the City. SUGGESTED ACTION Adopt the attached resolution forwarding the proposal to the Boundary Commission. EN:sb/3265P 4Vye n..i Bob Burness 9777 bW 74th Avenue Portland , OR 97223 21t4-1757 June 11, 1987 City of Ti,rard Lis Newton, Et Al 13125 `'ld 13911 i31vd. ri.-;ard, CM 97223 Re ; File 'GCA 87-05 File Title ; Northeast Metzger Owner; Hobert B. Burness & Frances H. Burness Request; To remove VC-T14 131 25i,C 600 from proposed annexation. Beason; 1 . This parcel is one of six ajoininw parcels which make up one nine acre site. It is intended to be Used as one site and would be detrimental, time consuming and costly to have to deal with two differant governing bodies. 2. The south fork of Ash Creek cuts 711th Avenue in the center of lot 1S125L1,. 600. ,74th Avenilp north is paved. 74th Avenue south is unpaved (gravel) . To maintain 74th Avenue south maintainace crews of the city of Tivard would have to leave the city, drive down Locust to 75th Avenue, north on ?5th to Landau Street to the proposed annexation. Sincerely, Bob Burness -p - •'-- ffff --eat �°' { i • � 1 NN A M SNP• - 1 • tr. _ NN .►S+11 i' .,• k �• _ u F 1Y STAFF REPORT AGENDA ITEM* `A JUNE 15, 1987 - 8:00 P.M. TIGARD CITY COUNCIL TIGARD CITY HALL - TOWN HALL 13125 SW HALL BLVD. TIGARD, OREGON 97223 A. FACTS 1. General Information CASE: ZCA 87-05 Zone Change Annexation South Metzger REQUEST: A request by 180 petitioners to annex approximately 215.5 acres into the City of Tigard. COMPREHENSIVE PLAN DESIGNATION: Residential 5 units per acre Office Commercial Residential 15 units per acre Institutional Community Business District The territory is designated Urban on the acknowledged County Comprehensive Plan. The area is covered by the Metzger-Progress Community Plan adopted by the County Commission December 27, 1983, reviewed by LCDC, and found to be in compliance with state-wide planning goals. ZONING DESIGNATION: Residential 5 units per acre Office Commercial Residential 15 units per acre Institutional Community Business District APPLICANT: City of Tigard OWNER: Various 13125 SW Hall Blvd. Tigard, OR 97223 LOCATION: From the Northeast corner, intersection of SW 72nd Avenue and SW Spruce Street, east and north following the City of Tigard City Limits; North along City limits of City of Portland; East to Multnomah-Washington County line; North along Multnomah-Washington County line to SW Taylor's Ferry Road; West along South side of SW Taylor's Ferry Road to point 3 lots west of Southwest corner of SW 74th Avenue; South following property lines (even with SW 75th Avenue) to Southeast corner of the intersection of SW 75th Avenue and SW Landau Street; East along South side of SW Landau Street; South along West side of SW 72nd Street to City of Tigard City Limits. C .. STAFF REPORT - ZCA 87-05 - PAGE 1 2. Background Information On May 11, 1987 petition forms containing 180 signatures were submitted to the City requesting annexation of an area described as Northeast Metzger." (Copies of the petitions are attached. ) City staff had completed a preliminary feasibility study on providing the Northeast Metzger area with services. After the filing of the petitions and based on information contained in the feasibility study (attached) staff agreed to set a public hearing on the request for June 15, 1987. 3. Vicinity Information The study area is bordered by the City of Portland on the East, the City of Tigard on the South, and unincorporated Washington County on the West and North. 4. Site Information and Proposal Description The majority of the area consists of detached single—family units. No commercial or industrial activity exists in the area. Approximately 22 vacant lots exist and ;two lots identified as potential greenway/wildlife sanctuary. Existing Land Use Assessed Valuation: Single Family Units — 458 $32,610,400 Multiple Family Units — 0 Commercial Units — 0 Estimated Population: Public Facilities — Oregon Army National Guard 1,104 Armory 5. Agency and NPO Comments Agencies contacted and their responses are outlined below: CPO No. 4 — Since NPO No. 8 has no members, the CPO was contacted. No response had been received from the CPO as of the writing of this report (June 4, 1987). City of Tigard Building Division — Reviewed the proposal and have no objections to it. City of Tigard City Recorder — No response received as of the writing of this report (June 4, 1987). City of Tigard Police Department — Reviewed the proposal and have no objections to it. The Police Chief verbally expressed concurrence with the attached Administrative Feasibility Report which recommends the addition of two additional officers to provide acceptable service level ratios and response time. Washington County Fire District No. 1 — No objections to the proposal as long as Washington County Fire District No. 1 provides fire protection. Fire protection is addressed further in the attached Administrative Feasibility Report. STAFF REPORT — ZCA 87-05 — PAGE 2 'X r IF 23J Ti and - No response received as of the writing school District No. of this report (June 4, 1987) . Metz er Water District - No response received as of the writing of this report June 4, 1987) . Washi n on Count De artment of Land Use and Transportation - Reviewed the proposal and have no objections to it. Cit of Beaverton - Reviewed the proposal and have no objections to it. y Portland General Electric - No response as of the writing of this report (June 4, 1987) . Cit of Ti and En ineering Division Sanitary Sewers - Some concerns have been raise Sanitary d relative to sewer service area is within the Unified Sewerage Agency ys(USA) the area. The studyrovides ewage of Washington County as is the City of Tigard. USA plines iajor ent and construction and maintenance unincorporatedtranof M sareal of Metzger, eatm t the Metzger area and the City. Within the the Agency also maintains f 1Tigard, theler $ewer USA islnrespon s responsible for all customers. Inside the City is responsible for all smaller lines 24 inches and larger while the City lines and for billing, hook-ups, etc. When the Northeast Metzger area is nsibility d the City will assume respos sewer s 24 NortheastMetzgerjuste annexe , east inches. There is a 12 inch line which enters of Ventura Place. This these serees a portion d Northeast of sW tannexation arealand equal to . to in area than P 's responsibility should The Engineering staff is concerned about the City a break or blockage occur h the of Portland ine in •and USA heast Mhave ean agreement Portland users. Presently, the City ty which outlines responsibilioiesoin that agreement cases where sewer has not chad stime nto lines. City staff has a copy staff sees three options that could review the document. The Engineering he City's responsibility relative to the 12 inch be pursued to address t line. a. Enter into an agreement with USA giving USA full responsibility for the 12 inch line. b. Modify the current USA/City of Portland agreement. c. Negotiate a new contract with the City of Portland. obviously this issue should be resolved before the annexation becomes final. Streets - The attached Administrative Feasibility report indicates hat in the City Engineer and Streets Crew Chief will have a report completedstreet system in early May evaluating conditions for maintenance of the Northeast Metzger. As in the case of Styt zger, the by Ci Council and prior evaluatioto will occur after approval of the resolution by Boundary Commission public hearing. STAFF REPORT - ZCA 87-05 - PAGE 3 s Storm Drainage - The proposed area lies within the Ash Creek drainage basin. This basin runs south and west into the City of Tigard where it joins Fanno Creek. Washington County formed a Drainage Service District \ _ in the Washington Square Estates area in 1976. The district is comprised of 108 lots and has an authorized levy amount of $25 per lot per year. Current assessment is $10 per lot and estimated to remain at that amount for 1987-88. Funding is to provide inspection, cleaning, and maintenance of off right-of-way open channel ditching and piping in the area. No Capital projects have been identified as required in the Ash Creek Basin Master Plan. The Engineering Division proposes elimination of the Drainage Services Districts. B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Tigard Comprehensive Plan Policies 2.1. 1, 6.3.3, 10.1.1 and 10.1.2 and Chapter 18.136 and Chapter 18. 138 of the Community Development Code. a. Plan Policy 2.1.1 is satisfied because the Neighborhood Planning Organization and surrounding property owners were given notice of the hearing and an opportunity to comment on the proposal. b. Plan Police 6.3.3 is satisfied because the annexed area will be designated as an "established area" on the Development Standards Area Map. c. Plan Policy 10.1. is satisfied because the City has conducted a Municipal Services Study covering Northeast Metzger. The study is attached and describes the area, service provision, expenditure requirements, and revenue projects. Also attached is the Administrative Feasibility Report dated April 28, 1987 which specifically addresses Northeast Metzger. d. Plan Policy 10.1.2 is satisfied because the Police Department has been notified and the land is located with Tigard's Area of Interest. The Planning staff has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon findings noted below: a. Chapter 18.136.030 is met because the applicant has met all of the approval standards for annexation of property. b. Chapter 18.138 is met because the property meets the definition for an established area and shall be designated as an "established area" on the Development Standards Area Map. C. RECOMMENDATION Based upon the findings and conclusions, the Planning staff recommends approval of ZCA 87-05 subject to the following conditions: C1. The property shall be designated an "established area" on the Development Standard Area Map. STAFF REPORT - ZCA 87-05 - PAGE 4 2. All development in the area shall be reviewed and approved in accordance with the City of Tigard Comprehensive Plan and Community Development Code. Z PREPARED BY--' Elizabe�tM A. Newton APPRO D BY: William A. 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I July 14, 1986 ' CITY®F TINA R D Metropolitan Area Boundary Commission 320 SW Stark - Room 530 OREGON Portland, OR 97204 25 Years of Service SUBJECT: Metzger Annexation to Tigard 1961-1986 Honorable Persons: The City of Tigard is pleased to support the community initiated annexation proposal formally joining the Metzger community with the City of Tigard. Tigard and Metzger have a long common history and share many of the same interebusiness sin and schools, transportation, sewers, storm drainage, public safety, community liveability. The City of Tigard is pledged to work with the community in obtaining a vote on this annexation. Tigard at 22,000 population and i1 billion valuation — no longer that "small town on the way to the coast" -- is Oregon's 12th largest and fastest growing city in Oregon's fastest growing County. Over the years we have developed the capacity to manage growth, annexation and expand neighborhood support. A basic, high quality, low cost, services philosophy has served our changing community well. With the newly completed t2.5 million Tigard Civic Center and our recent 59% voter approval of a 5-year Tax. Base plan, the City of Tigard has the organizational and financial capacity to serve the needs of the Metzger community. As the Municipal Services Study of the Metzger area shows, this annexation of the area to Tigard is a WIN-WIN scenario. Tigard residents are even better and more economically served through the economies of scale affecting existing programs and in spreading the costs of city-wide bonded debt over a broader base. The Metzger areas capture abandoned revenue entitlements and capital improvement funds unavailable to unincorporated areas. By Council Resolution, The City has pledged to return all revenues from the area directly back into area services and projects for at least five years. The Metzger community is mature and politically capable of determining its own future. Tigard supports that determination. Tigard does not presume to tell Metzger citizens whether they should now annex to Tigard or not. Our task is to inform them of the services we offer, the capital improvements we can construct, and to welcome them in as full participating members of one of Oregon's finest cities. The City of Tigard supports the community's right to decide for itself and vote on their annexation proposal. Thank you for your consideration and assistance. To my neighbors and friends in Metzger, Tigard welcomes you. Sincerely, f hn E. Cook Mayor JEC/dc 13125 SW Hall Blvd.P.O.Box 23397,Tigard Oregon 97223 (503)639-4171 . w . O t C • V • " pti" A °L a ✓ : a L L o •' ,r, r✓ c` Vo r+.-» w P ..'.+ 3 OL.o. o. v X � o, • L> " c � u o' • y✓ ` 3 p u s O H L L O T •. >`C A $c u ✓ u w�o •, T o • Y Y C L , - C K C l L • O t L C' e V • 7 C .. 1 `0 y y Q L O L i • 1 i lJ C w Y L ,/{ Y c L� "✓ .� 7� E > r >. aOc' V ✓ •r C L C LL cpi� O.•DO g i V LL ri cw �v.a. 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N m N p •�I �I N I 1 v 4.0. 1 1 t m 8 8 a- 8 8QQQxv= `QX=� O P N \ bl vl Inw e x s g a a g e co 2, L A y W N W L ¢ LA y w s Fp- Z w i e E •Yw Y P C L C p C w Y C p6 .� L �, p C L 9 K .amu tj S L p �L X do C, N YK q a m n J W Z Cl) Oc LL {� CD V Administrative Feasibility Report April 28, 1987 Northeast Metzger 1. GENERAL INFORMATION Location: From the Northeast corner, intersection of SW 72nd Avenue and SW Spruce St. , east and north following the City of Tigard City Limits; North, along City limits of City of Portland; East to Multnomah-Washington County line; North along Multnomah-Washington County line to SW Taylor's Ferry Road; West along South side of SW Taylor's Ferry Road to point 3 lots west of Southwest corner of SW 74th Avenue; South following property lines (even with SW 75th Avenue) to Southeast corner of the intersection of SW 75th Avenue and SW Landau Street; East along South side of SW Landau Street; South along West side of SW 72nd Street to City of Tigard City Limits. Size: 215.5 acres Assessed Valuation: $32,610,400 Estimated Population: 1,104 Existing Land Use: Single Family Units - 458 Multiple Family Units - O Commercial Units - 0 Public Facilities - Oregon Army National Guard Armory 2. LAND USE b PLANNING Vicinity Information: The study area is bordered by the City of Portland on the East, the City of Tigard on the South, and unincorporated Washington County on the West and North. Site Information: The majority of the area consists of detached single-family units. No commercial or industrial activity exists in the area. Approximately 22 vacant lots exist and two lots identified as potential greenway/wildlife sanctuary. Washington County Planning: The territory is designated Urban on the acknowledged County Comprehensive Plan. The area is covered by the Metzger—Progress Community Plan adopted by the County Commission December 27, 1983, reviewed by LCDC, and found to be in compliance with state—wide planning goals. City of Tigard Urban Service Policy: The City of Tigard has conducted a Municipal Services Study covering the study area. The study describes the area, discusses annexation, service provision, expenditure requirements, revenue projections, etc. On July 14, 1986, the City of Tigard adopted an Urban Services Policy declaring it's willingness to plan and ultimately provide urban services in an area around the current City limits. The study area falls within this policy. 3. SERVICES AND UTILITIES Sanitary Sewers The study area is within the Unified Sewerage Agency (USA) of Washington County as is the City of Tigard. USA provides sewage treatment and construction and maintenance of major transmission lines to the Metzger area and the City. Within the unincorporated area of Metzger, the Agency also maintains all smaller sewer lines and bills the customers. Inside the City of Tigard, the USA is responsible for all lines 24 inches and larger while the City is responsible for all smaller lines and for billing, hook—ups, etc. The Unified Sewerage Agency bills once a year for a charge of $129 and its hook—up fee is $975 for a single family dwelling. The City bills monthly at $11.50 or $138 per year (which includes a $.75 storm drainage surcharge) and the hook—up fee for a single family dwelling is $975. USA assesses a property tax, which goes towards payment of bonds sold to construct district--wide, major improvements and regional treatment plants. This tax, which for the 1985-86 tax year was $.36 per $1,000 of assessed value, would therefore remain the same. Storm Drainage The proposed area lies within the Ask Creek drainage basin. This basin runs south and west into the City of Tigard where it joins Fanno Creek. Washington County formed a Drainage Service District in the Washington Square Estates area in 1976. The district is comprised of 108 lots and has an authorized levy amount of $25 per lot per year. Current assessment is $10 per lot and estimated to remain at that amount for 1987-88. Funding is to provide inspection, cleaning, and maintenance of off right—of—way open channel ditching and piping in the area. CNo Capital projects have been identified as required in the Ash Creek Basin Master Plan. Water Service The study area is entirely within the Metzger Water District which also serves portions of the City of Tigard with the remainder of the City within the Tigard Water District. The City does not provide water service. Therefore no change in water service will occur as a result of this annexation. Fire Protection The study area is mostly within Washington County RFPD /!1. A small portion of the area lying between Pfaf-fle and Spruce Street is within Tualatin RFPD. The City of Tigard is also entirely within these two rural fire protection districts. Fire service will therefore not change as a result of this annexation. Parks The area is within the boundaries of the Metzger Park LID. The LID was formed to insure funding for operation of the park and bond retirement. The LID assesses $.12 per $1,000 AV. Library The City of Tigard maintains its own library and is currently a partner in the Washington County Cooperative Library Service (WCCLS). Residents of the proposed area currently use the Tigard Library under the WCCLS agreement. Street Lighting Currently, street lights in the area are provided through Washington County Street Lighting District #1. Lighting in the district is dependent on formation of Local Improvement Districts covering the area desiring lighting and then sharing the costs of the lights through a yearly assessment on each benefited lot. The assessments vary depending on when the particular LID was formed, the type of light, etc. There are three assessment districts within the proposed area. They are: Washington Square Estates 1 Washington Square Estates 2 Metzger Acres Streets The City Engineer and Streets Crew Chief are currently looking at conditions for maintenance of the street system. Their report is anticipated to be completed in early May. Police The 'Washington County Sheriff's Department currently provides law C , enforcement functions in the proposed area. Current service level in the unincorporated areas of Washington County is approximately .7 officers per 1,000 (1 per 1,400 residents). Emergency response time in the area varies from 5 to 15 minutes depending upon the location of the sector patrol car. Response to nonemergency calls varies from 30 to 45 minutes. The City of Tigard currently provides a service level of 1 officer per 775 residents. Emergency response within the City of Tigard is under five minutes. The City should hire two additional officers to improve service level ratios and response time. 4. CAPITAL IMPROVEMENTS Streets The following improvements have been identified in the Municipal Services Study for the proposed area: 74th Avenue Extension - Extend 74th Avenue from Barbara Lane to Locust Street and improve to minor collector. Estimated cost - $813,000. Oak Street Improvement - Improve Oak Street to major collector status from Hall Boulevard to 71st Avenue. Estimated cost - Unknown. Taylor's Ferry Road Improvement - Upgrade Taylor's Ferry Road to major collector standards from 80th Avenue to 65th Avenue. Estimated cost - $500,000. Pedestrian/Bikeway Network Improve pedestrian/bikeway network on 71st Avenue to Oak Street, 72nd Avenue to Locust Street from Oak Street, and Alfred Street from 65th Avenue to 69th Avenue to Taylor's Ferry Road. Estimated Cost - $50,000. 5. REVENUE ESTIMATES Revenues are estimated using 1987-88 property tax and per capita estimates. Property Tax $32,610,400 AV x $2.02 Total Levy $ 65,873 Shared Revenues (1,104 Residents) State Gas Tax ($24.00) $ 26,496 County Gas Tax ($ 3.90) 4,306 Cigarette Tax ($ 3.52) 3,886 Liquor Tax ($ 6.49) 7,165 State Revenue Sharing ($ 4.75) 5,244 Subtotal Shared Revenues $ 47,097 Franchise Fees $ 47,460 Sewer User Fees (City Share) 17,725 Storm Drainage Service Charge ($1.50/mo.) 8,244 TOTAL REVENUE $186,399 6. EXPENDITURE ESTIMATES (PRELIMINARY) Police $85 per capita X 1,100 = $ 93,500 Sewer/Storm Drainage $13 per capita X 1,100 = 14,300 Streets $20 per capita X 1,100 = 22,000 Subtotal of Direct Costs = $129,800 + 20% Overhead (Indirect) = 25,960 Total Operating Costs = $155,760 Total Revenue/Yr. _ $186,399 Total Operating Costs/Yr. = 155,760 Available for Capital Improvement/Yr.= $ 30,639 7. POTENTIAL PROBLEM AREAS The following items should be noted as potential problem areas for the City of Tigard: a. Wastewater — Two items are of concern to the wastewater system: 1) The sanitary sewer lines along SW 74th Avenue and right—of—way access; and 2) sanitary sewer lines connected to the City of Portland system flowing through the Metzger/USA collection system. b. Police Department access into the Northeast Metzger neighborhoods particularly Washington Square Estates, the Rasberry Patch, and 74th Avenue north of Landau Street. c. Streets — 74th Avenue north of Barbara Lane is in poor condition and SW Alfred Street between 69th Avenue and 65th Avenue is a gravel surface in need of repair. bs/1306W Q • ■ • • --- nj ME-5 a ■11111.■■.■.�.. 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CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 15, 1987 DATE SUBMITTED: June 2, 1987 ISSUE/AGENDA TITLE: ZCA 87-13 PREVIOUS ACTION: None Ogle Annexation PREPARED BY: John Acker DEPT HEAD OKREQUESTED BY: CITY ADMIN MOK City of Tigard POLICY ISSUE Should the City Council forward a 1.75 acre annexation of land located west of 108th Avenue at 16740 and 16750 SW 108th Avenue to the Portland Metropolitan Area Local Government Boundary Commission. INFORMATION SUMMARY Mrs. Ogle sold part of her property to the developers of Dover Landing and participated in the annexation of the Dover Landing properties in July, 1986 with the understanding that her entire property would be annexed into the City. The subject property was inadvertently excluded from the legal description; and therefore not included in the Dover Landing annexation. Mrs. Ogle has requested the City to initiate annexation of her property at the City's expense. ALTERNATIVES CONSIDERED 1. Adopt the attached resolution and ordinance to forward the annexation to the Boundary Commission and zone the property in conformance with the Comprehensive Plan. 2. Deny the proposal. FISCAL IMPACT Because the City is initiating this annexation, the City will pay the Boundary Commission fee of $180 for an annexation of 1-2 acres. For the same reason, the standard City zone change application fee of $500 for a zone change annexation of less than 5 acres has not been collected. SUGGESTED ACTION Adopt the attached resolution and ordinance to forward the annexation to the Boundary Commission and zone the property in conformance with the Comprehensive Plan. JA:cn/1639W CITY OF TIGARD, OREGON ORDINANCE N0. 87— AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO APPROVE A ZONE CHANGE (ZCA 87-13) (OGLE) AND DECLARING AN EFFECTIVE DATE. WHEREAS, on June 2, 1987, Patricia Ogle filed a request to annex land into the City of Tigard; and WHEREAS, the City Council held a public hearing on June 15, 1987 to consider the annexation request and to consider zoning designations for the property; and WHEREAS, on June 15, 1987 the City Council approved a resolution forwarding the annexation to the Portland Metropolitan Area Local Government Boundary Commission; and WHEREAS, the zoning district designations recommended by the Planning staff as set forth in Section 1 below are those which conform to those designations assigned to the properties on the Comprehensive Plan Land Use Map adopted by the City of Tigard. THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1: The recommendation of the Planning staff as set forth below is consistent with the City's Comprehensive Plan Land Use Map and Policy 10.1.2 of the City's Comprehensive Plan. Tax Map/Tax Lot Number Current Zoning Proposed Zoning 2S1 15AD 600 Wash. Co. R-5 City of Tigard R-4.5 Section 2: This ordinance shall become effective upon filing of the annexation final order with the of=fice of the Secretary of State. PASSED: By vote of all Council members present after being read by number and title only, this day of 1987. Loreen R. Wilson, City Recorder APPROVED: This day of 1987. Thomas M. Brian, Mayor JA:cn/3262P ORDINANCE NO. 87— Page i i Mill!I 11I/%1I�'�lI -� - 40 ,oQ • �i.J Y.Lt�s�u•� j"�' 'sL �. -a- �'�`�✓� �.ate �,��`J �.�000•°'-u""� /�� ' ,�•L ', C CA`s / X15 _ -- - 6- cry ' 14- -(;ITYOF TIFARD June 8, 1987 OREGON 25 Yeors of Service p "�9:Q61-1986 Pat Ogle ,,Q 16740 SW 108th `;\ Tigard, OR 97224 5 v^J p� 4t94 Q 1 t Dear Pat: you requested, this letter is intended to clarify thesituation which exists on your property and how the City will approach the problem of your.. variance once you are annexed into the City. The problem, as you know, involves the barn, considered an accessory structure, which is not the . required 5 feet from your rear property line. Since it is still unclear how_ this situation resulted from the Dover Landing subdivision, bd variance. the beat The granting solution to the problem would be for you to apply a variance must meet the following criteria: 1. The proposed variance will not be materially detrimental to the purposes of this Code, be in conflict with the policies of the Comprehensive Plan, to any other applicable policies and standards, and to other properties in the same zoning district or vicinity; 2. There are special circumstances oth of fieri it which are especuliar to the the lot size or shape, topography, licover able which other applicant has not control and which are not app properties in the same zoning district; 3. The use proposed will be the same as permitted under this Code and City standards will be maintained to the greatest extent that is reasonably possible, while permitting some economic use of the land; 4. Existing physical and natural systems, such as but not limited to traffic, drainage, dramatic land forms, or parks will not be adversely affected any more than would occur if the development were located as specified in the Code; and 5. The hardship is not self-imposed and the variance requested is the minimum variance which would alleviate the hardship. As I indicated to you when visiting your property, I would be willing to support a variance request provided: (1) the structure was located at least three feet from the property line and (2) the stability of the structure was sound and would remain so after the illegal overhang was removed. C 13125 SVJ Holt Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 _._. Pat Ogle Page 2 June 8, 1987 Subsequent to my visit, Brad Roast of the Building Division inspected the barn and reported to me that the structure was at least three feet from the rear property line and the building was still sound and stable. His assessment corresponded with my opinion and with statements you made to me. Please be advised then that the City will waive the normal fee for a variance ($200) but you must wait until you are officially annexed into the City before you can make application. From the time of application submission to the final decision mailed to you, the process takes about six weeks. It is my professional opinion that the granting of a variance will afford you the best protection given the present set of circumstances. You should be advised that although I stand behind my commitment to support a variance for your situation, I have no control over a possible appeal made by a party of interest since appeals are a right and prerogatory of affected persons. Should such circumstances arise, I would be glad to advise you on your interests. Any further questions may be directed toward me. Sincerely, Tom Dixon Assistant Planner TD:cn/1718W C CJ s- 4) N i O � L i L U c W 4.3 > d 4- C > >) +1 O N 4- O O = Ste.. t0 i� U U C•r i-) t0 > tL 4J (C "O'O r- 4 C. O = to 4-) C C N r 41 U t =m i 4J U C O b 7 •r i r ro 3 S- C. .O r U fT d-) NW d) to CL C i•r 7 N d N rro E N tai) to ttn .rc O N T�4J u o c to E c co � U 4J L to 0 C to r 3 0 r b 4- +1 C O 04-341^ t•r•3 > O C i•)•r +1 >1•r r i-) O a)U C L d .0 tC '04-3 N �-)Z �-► O tv >> > > 4- el)•r to N b Ui +1N O 04 O3.i C N -r- -r- i E C U N •r O i0-3—0' C.O S- O C. +) d C) N tC O O r N C-IC L O U c i i s C +1.0 f7) • O tC 4- d)•r O C.O O to c b i-)iJ 611 •r Al •r r r >,.r (1) 4-) '13 L7 C 4.3 i i 4J i-) O b'C i-) to O•r •r to (a C tC b •r E r• b i-) O 4- r- O O i r- > •r G i > O N O (A•r >) > O N tC = 7 rt "0•r C 4-3 tm •r C 4-J.0 O O N i > O to E•r f7f > r-� •r C O A>►0 IT O r +) 04- c c U Q1 41 S.. 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U O •r C U i +•) O i to c i N c •r -0 1 i•r to•r C O 4- O to C O r- i-) S-00 .90 O.c 4J O O U O•r C•b r CC•r td V C.O'4-3 to r N N tv i-) i C +1 M lD •N r- -)3 S- +•)•r'0 l- tC•r i tC : 't, O (C C) c 4J C r M b i-) G)•r r• U i-) i tC-0 O•r C. to 4- Q) N > O C C td c •r i N O'a•r •r E to S- C) p N M N to > O i c c O > N > eL C U i CU .0 4J O 0 0 •c C) r•r d C) N t0 i s (1) 0) N r•r O M +) O in TO U F� +) O CL 0 E S +�•r C N J +� C d r- C S-•C) 4- o Z 4-C iJ iJ tL N tC m C. t.r O J O C N Z7 ry O'E O tm N E 4) N d CD +r•1+rt `r Jr qq) O C >o +J +) fT Q) i C. • C N N C4-3 M X 4J E•n to E N N U O N 7 O•r A•J c rt7 N c 4)-0 J C O 7 >, i r- C1 C.L N •r = N tC 4J•r7 C CD eL a) c >> i-).0 C:) r's N O� � C S N C t>o >) � >) O �O >, J C.O 41 CLcli V) rt r M C N O r• L i N�•E C• C N C. to c U Z7 N +1 C•r O +1 -0 S- O b O C X r >) E x W £ r O i N 3•r r-r- i i 0.4J O S •r N i r- O .t'-•_ L +i)n to o'C to o O >, +1 12 > .0•r U x 4)j i N +2 r C 4)r- E i- O b to to to•r w to O r C) C L 4- O td 00 -0 N to C) O Cl_.-•n) - Q 3 r-Q C t--t+1 (0 r t F- D.t3 441 b 3 +1 .tJ V r STAFF REPORT AGENDA ITEM JUNE 15, 1987 — 7:00 P.M. C TIGARD CITY COUNCIL TIGARD CITY HALL — TOWN HALL 13125 SW HALL BLVD. TIGARD, OREGON 97223 A. FACTS 1. General Information CASE: ZCA 87-13 Zone Change Annexation REQUEST: A request to annex 1.75 acres into the City of Tigard and zone the property in conformance with the City of Tigard Comprehensive Plan Land Use Map as follows: TAX MAP/TAX LOT NUMBER CURRENT ZONING PROPOSED ZONING 2S1 15AD 600 Wash Co. R-5 City of Tigard R-4.5 COMPREHENSIVE PLAN DESIGNATION: Tax lots 2S1 15AD 600 Low Density Residential APPLICANT: Patricia Ogle OWNERS: Same 16740 SW 108th Tigard, OR 97223 LOCATION: The property is located west of 108th Avenue and north of the Tualatin River at 16740 and 16750 SW 108th Avenue. 2. Background No other applications have been filed for land use actions for the subject property. 3. Vicinity Information The property is bounded on the east and west by large lot single family development. Property to the north is being developed as medium lot single family residential (Dover Landing) . The property abuts the Tualatin River on the south. Access to the property is by a narrow private road on the northern property line which serves properties to the west as well. 4. Site Information There is an existing single family home on the eastern part of the property, midway between the northern boundary and the river. There is also a small nonhabitable house to the east of the main house and a shed on the northwest corner of the property. The property slopes to the south with a steep embankment parallel to the river just south of the homesite. The southern half of the property is in a natural state. STAFF REPORT — ZCA 87-13 — PAGE 1 t .. E 5. Agency and NPO Comments Responding agencies offered no written comments on the proposal. B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Tigard Comprehensive Plan Policies 2.1.1. and 10.1.2 and Chapter 18.136 and Chapter 18.138 of the Community Development Code. The Planning Staff has determined that the proposal as submitted is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below: a. Plan Policy 2.1.1 is satisfied because the Neighborhood Planning j Organization and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's I proposal. { b. Plan Policy 10.1.2 is satisfied because the Police Department has been notified and the land is located within Tigard's Urban Planning Area. 4 E The Planning Staff has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon the findings noted below: a. Chapter 18.136 is met because the applicant has met all of the approval standards. b. Chapter 18.138 is met because the land meets the definition for buildable lands as defined by OAR 660-07-000 and shall be designated as "developing area" on the Development Standards Area Map. C. RECOMMENDATION E I Based upon the above findings and conclusions, the Planning Staff recommends approval of ZCA 87-13 subject to the following conditions: 1. The property shall be designated as a "developing area" on the Development Standard Areas map. 4 2. All development on the property shall be reviewed and approved by the City of Tigard. PREPARED BY: John Acker APPROVED BY: William A. Monahan Assistant Planner Director of Community Development s (DR:sb/3261P) C f i STAFF REPORT — ZCA 87-13 — PAGE 2 r i f 9 i ��IE�� 111��1 /III � ��II��1 JI A MUNICIPAL SERVICES STUDY MEI'ZGER/WASHINGTON SQUARE_ IIIJJJ TABLE OF CONTENTS Chapter 1 — Background 1.1 Study Area 1.2 Annexation Process and Legal Requirements 1.3 Special Districts 1.4 Metzger Park LID 1.5 Demographics and Population 1.6 Washington County/City of Tigard Expenditures Survey 1.7 Tax Rates Chapter 2 Resources 2.1 Vacant Buildable Lands 2.2 Revenue Estimates 2.3 Estimated Revenue Flow Chapter 3 — Outlay Requirements 3.1 Capital Needs Assessment 3.2 Service Delivery Chapter 4 — Appendix 4.1 Expenditures - 4.2 Revenues 4.3 Methodology 4.4 Maps 4.5 Bibliography 1. .1. M('17.GER/WASHINGTON SQUARE STUDY-.ARE_A Thn_ Mretzgr_,r•/Washington Squarre stivjy arf!,:A r_r,n;i.st.; l .ri squarce miles of unincorporated Wnshi.ngton County, Orogor,, riorth of Lhe City of Tigard and generally bounded by the Multnonlafi LJ,,ishingLori County line on Lhe east, Taylors Ferry Road on the north and state Highway 21.7 on the west. The area has an approximate population of 5,590 residents in 2,150 dwellings units with an assessed valuation of $232,559,700.00. A largely urban area, Metzger is primarily residential with commercial properties dominating the Washington Square area west of Greenburg Road. The infrastructure is in place with the most significant problems being surface streets, pedestrian network and drainage of storm water. Under a joint resolution of the Tigard and Beaverton City Councils establishing an Annexation Planning Area Agreement (APAA) the City of Tigard has been indicated as the most logical provider of municipal services for the Metzger/Washington Square area. The Metzger area lies east of Greenburg Road and contains 100% of the population and housing stock with an assessed valuation of $154,077,300.00. Urban services are currently provided by Washington County and six special districts. Washington Square is the commercial complex west of Greenburg Road within the APAA with the residential and non-commercial land in the complex in the City of Beaverton's realm of influence. Approximately 35,000 to 40,000 transient trips per day are made to the Square complex. During the holiday seasons, the transient population increases to over 75,000 per day. The employee population is estimated at 2,500 with average annual sales in excess of $200 million. 1.2 PROCESS AND LEGAL REQUIREMENTS The authority for annexation of contiguous territory to a city is outlined in ORS 222.111 and may be initiated according to ORS 199.490 as follows: (a) By resolution of the governing body of the affected city (City of Tigard), or (b) By petition of 10% of registered voters in the affected territory, or L - 1 - • (c) fly pe I:i 1.i(A n -;igned by owrw-r'S of t I ,Jr, h.-AIF L I-i i..- 1,knti ar-o."i or tho affected torr-i.Aory, or (d) By r-c�-so lu L ion of Lh;.� Boundary Commission, or- (P.) Hly r-e-.io I ut.i on of Lhe governinq body of tj;c.- ;tf f(,(.t ed ter-r-i.Lory upon r-p(:(.ipJ. of consent to annex Ln writing From mor-u than half of 1-he owners of land who also own more than hiflf of Lhv land represer it i rig more Lhan half the assessed valual:ion of thea territory to be annexed. The petition or resolution shall: (a) name the affected city and state it is proposed to annex, and (b) describe the boundaries of the affected territory, and (c) have attached a county assessor's cadastral. map showing the location of the affected territory, and (d) be filed with the Boundary Commission. Upon receipt of the petition, the Boundary Commission shall cause a study to be made of the proposed annexation and conduct one or more public hearings on the matter. After study and hearings, the Commission may alter the boundaries of the proposal to either include or exclude territory. The notice of hearing shall be in accordance with ORS 199.463. The Boundary Commission shall issue a final order, stating the reasons for the decision (approving or disapproving), on the annexation issue within 90 days after the petition, resolution or application is filed unless a postponement is agreed upon by the parties at the hearing. fhe postponement shall not be for a period exceeding one year from the date of filing. Judicial review of the order is conferred upon the Court of Appeals under ORS 193.482. (ORS 199.461). If the proposed annexation is approved by the Commission, the final order shall be effective at the time specified in the final order. If no effective date is specified, the order shall take effect 45 days after the Commission adopts the final order. The change shall not take effect unless approved by the electors if within 45 days after the date of the adopt-ion of the order: (a) Written objection to the change by not less than 10 percent or 100 of the electors registered in the affected territory are filed with the Commission; or (b) a resolution objecting to the change is filed with the Commission by the affected city. If objection is filed by the City Council, the Council shall call for an election in the affected city. 2 1:f obj ec 1.i on s . -trii F i I t!d by "I oc to r--.i of Lho (-.I('F(!(:I-od t orr-i I firy, tho Commission shi-tl I c(--r-1.i.f y Lhe f,:t(:L to LI-1c• County Board I' JJ14, c.1 f f o t,L(-d territory and J.he Coi.inLy gootr d shall call For --.in o I(!(:L i o n. Wh r!I-I Lhg! minor bOUTid;ir y hange has been i rti.1.iiALed by r eso Iti L ion of Lho Ci Ly -tff— i ( y Council, tho ro-.0. 4.)f the election sh�;.Al.I bre paid by the , i t - The election stral.l. be held on the next. ar)propr iz--tte ol—Aloll date as authorized under ORS 203 .085, 221 .230, or 255.345. rho (,i ty Couric.i I or County Board sh,A 11. certify the results of the 0).C'(-t i Ot, t a the Commission. if a majority of voters approve the change approvod by the Commission, the Commission shall proclaim the results. Upon adoption of the proclamation the change shall take effect. (ORS 199.505) 1.3 SPECIAL DISTRICTS Currently, six special districts serve the Metzger/Washington Square community providing education, fire protection, water and wastewater systems. 1.3.1 Education The Metzger 'area is served by the Tigard School District (23JT) with the Beaverton School District (48JT) bisecting the Washington Square island including the Golden Key Apartment complex. Current 1985-86 tax rates are $11.55 per $1,000-00 A.V. and $13.25 per $1,000.00 A.V. respectively. 1.3.2 Fire Protection Washington County RFPD #1 is responsible for fire protection service in the majority of the Metzger/Washi'ngton Square area with the Tualatin RFPD serving the area south of Spruce Street. 1985-86 tax rates are $2.65 per $1,000.00 A.V. for WCRFPD #1 and $2.60 per $1,000.00 A.V. for TRFPD. 1.3.3 Water Water service in the area is provided by the Metzger Water District with delivery contracts with the City of Portland for Bull Run water through the year 2000. Current charges are $6.50 for the first 400 cu. ft. and thereafter $.95 per 100 cu. ft. and 1985-86 tax rate of $.67 per $1,000.00 A.V. 3 1.3 .4 Wa-S.t. I'tic. Uni f i od �;ow,49c, r-es po r 15 i b I(- for th(-! w,�k (70111plex hcAli i LS 011jr, washi-I-IgLorl ,jy 5 Lr, ijj(� Art,-�a. I colJocLion sy'J(1111 with (jj!ichitr,qe inj.() LhO USA Network. 1.4 M.ETZGERPARK LID The Metzger Park LID was formed to provide funding for Metzger Park and Pavilion construction. The Metzger/Washington Square area lies within the Park District and levies $.12 per $1,000 A.V. for 1985/86. The LID is within the Washington County budget and it is assumed that unless specifically requested to the City will not assume the debt or operation of the park. 1.5 DEMOGRAPHICS & POPULATION The Metzger/Washington' Square study area lies within three census tracts, 305, 306, 309. . For the purposes of this study census tract 305 was disregarded due to its relatively small impact on the area. Urban Decision Systems, Inc. was contracted to provide demographic data on the study area. For the purpose of an area comparison, tracts 306 and 309 were compared to tracts 307, 308, and 319.02 in the City Of Tigard. Tract 309 contains an approximate 50/50 split between Tigard and the Study area. The numbers that are the result of the 1980 census are relatively less important then the percentages drawn from them. 0 The Ethnic background of both areas is relatively the same, white/European. 0 In both areas approximately 757 of the population over the age of 18, with the greatest number falling between the ages of 25-34. 0 Over 50% of the Study area is apartment/condo units while the base is 37%. 0 Roughly 63% of the Study area housing stock was built prior to 1970 while only 49% of the base area was built prior to 1970. 4 0 Turnover (% of owner- rjr--cupi(!d units that change hands-) is 9.3% in Lht- Study area to 1 1.711. in I.hra City. 0 Stability (% of popu]utiori cm.-Io 5 or- older living in the unit for 5 or morf± ynars) w.-4s 34 .5% For the Study area vs 36.8 . for the Ci Ly . a Aver-age housing value for Lho Study area was $67,876 versus $90,356 for, the City. 0 Average and median household incomes are approximately $4,000 less in the Study area. The demographic study shows that in most respects the Metzger/Washington Square area is similar to the City of Tigard. The majority of differences are due to the commercial development and apartment complexes that are within tract 309 (generally west of Hall Boulevard). The more detailed Area Profiles show that tract 306 is very much similar to the City. 1.6 EXPENDITURE EFFORT The Metzger/Washington Square area has received consistently lower levels of municipal services than if in the City of Tigard. The Metzger/Washington Square area currently receives a per capita service level approximately 45% of that provided for City of Tigard residents. Of specific categories studied, only Parks consistently has a greater per capita effort greater than Tigard. The most visible of municipal services delivered, Public Safety, shows an expenditure level of approximately 47% of Tigard's delivery level. Ovc!r- L h rt s t 15 yc.+rs the M L zg t!r W a s i i n c3 L o n Silli,.tro commun 1 ty has received appr-ox i.(wA t.c-ly $340 per capi La i.n (!xpond i.Lur-( (-f for L versus $775 pfir (.-api.t.a for- Ci.ty of Tigard residents. This is $415 por capita less or cipproximicAL(.!ly $2 .5M based upon 5,000 ret-J.&-riLs, Ow -Aver-agcs over 5 yekr% 5 Year CUMULAUVE EXPENDITURES PER CAPITA METZGER/Wash. Sq. Tigard 169.38 Public Safety 305.00 31.00 Finance 79.45 81.60 Community Development 276.45 8.67 Administration 40.06 34.89 Parks 24.42 13.73 Library 49.18 339.27 Total 774.56 1.7 TAX RATES Tax rates are compared for the municipal jurisdictions in the Metzger/Washington Square area per $1,000 AV. Those jurisdictions are Beaverton, Portland, Tigard and Tualatin. During the term of the study period the City of Portland and the City of Tigard both show the least percentage of change, with the City of Tigard s-howing the lowest municipal tax rate. MUNICIPAL TAX RATES JURISDICTION 80/81 81/82 82/83 83/84 84/85 85/86 Portland 6.29 6.48 6.79 6.58 6.43 6.71 Beaverton 5.37 7.01 6.48 5.23 5.52 4.23 Tualatin 2.12 3.59 3.36 3.30 3.51 4.13 Tigard .60 1.19 1.12 1.18 1.06 1.35 6 To more accurately compare the tax rates of the jurisdicti.(.-)rIs providing municipal sqrviccas,' 1.he followlnq 1:ablrr ,haws I.;A;x r-,0:0'i adi'I to iricttviu applicable specii4l district. r,-tt.vs. MUNI CIPIlt 231'..RVICL (NA IVERY SYSILM!., RATE PER $11,001) AV JURISDICTION 80/01. 81/82 82/83 83/84 84/85 85/86 Portland 6.29 6.48 6.79 6.58 6.43 6,71. Beaverton Municipal 5.37 7.01 6.49 5.23 5.52 4 .23 Tual. Hills P.& R. 1.14 1.13 1.33 1.19 1.21 1 .34 TOTAL 6.51 8.14 7.81 6.42 -6.73 5.57 Tualatin Municipal 2.12 3.59 3 .36 3.3 . 3.51. 4 . 13 Tualatin RFPD 3.40 3.21 3.28 3.15 3.12 2.60 TOTAL 5.52 6.80 6.64 6.45 6.63 6.73 Tigard Municipal .60 1.19 1.12 1.10 1.06 1 .35 WCRFPD 2.80 2.75 2.70 2.70 2.71 2.65 TOTAL 3.40 3.94 3.82 3.88 3.77 TOO The following is a table of tax rates as they would. apply for Metzger/Washington Square tax payers and the estimated property tax cost for 1985/86 based upon a $65,000 assessed valuation. TAX AGENCY METZGER TIGARD BEAVERTON PORTLAND Municipal - 6 .86 4.23 6.71 Wash. Co. 1.93 1.93 1.93 1.93 USA .36 .36 .36 School Dist. #23 11.55 11.55 11.55 11.55 Metzger Water .03 .03 .03 .03 Metzger Sanitary .28 .28 .28 .20 Metzger Water Combined .64 .64 .64 .64 Wash. Co. ESD .25 .25 .25 w .25 Port. Comm. Coll. .58 .58 .58 .58 Wash. Co. RFPD #1 2.65 2.65 Port of Portland .37 .37 .37 .37 Metro Serv. Dist. .16 .16 .16 .16 Metzger Park .12 .12 - Tual. Hills Pr. & Rec. Dist. - - 1.34 - Total Tax Rate 18.92 19.78 21.72 22.50 Total Property Tax $1229.80 1285.70 1411.80 1462.50 From Washington County Summary of Assessment & Tax roll, 1985-96. 7 2. 1 YA-CANT BUILDABLE_ I-AND Approximately 1,06 lets at i.I.1- 7.1 hui 1.d;ybIQ aCr-Q!, exist in the Metzger/Washington Square ar•r*.:t. Current Zoning It af, lots Acreage Residential 5 Units/Acre 79 46.23 „ 9 „ 7 9.54 " 15 " 3 2.87 24 -0- -O- 25+ --0- Office/Commercial 11 6.6 Neighborhood Commercial 3 .91 Community Business District 3 7.45 General Commercial -0- -0- Institutional -0- -0- Current zoning standard in the area would permit for approximately 360 new dwelling units to be built. About 25 per cent of the land is in areas that would not be developable in the near future. 2.2 REVENUE ESTIMATES Revenues to be generated from the Metzger/Washingtfn Square community are based upon current rates and estimates received from the franchise holders in the area. These revenue estimates are broken into four general area; franchise fees, fees and charges, intergovernmental shared revenues and property tax. Each specific revenue is explained preceding the estimate work ups. TOTAL REVENUES GENERATED Franchise Fees $205,400.00 Fees 6 Charges 177,632.00 Shared Revenues 241,599.80 Property Tax 313,955.59 TOTAL $938,587.39 8 - 2.2. 1 FRANCHISE I'FFS ............... Franchises are granted by qovernmental bodies Lo privaLu curporations providing utility services fur a given area and al.low those corporations to act as monopolies in those areas. This licensing of the utilities allows them use of public right-of--ways. FRANCHISE SERVICE AND PROVIDERS SERVICE PROVIDER FRANCHISE FEE Electricity Portland General Electric 3 .5% of gross revenue Natural Gas Northwest Natural Gas 3.0% of gross revenue Telephone General Telephone 3.0% of gross revenue Pacific Northwest Bell 3 .0% of-gross revenue Solid Waste Disposal Miller's Sanitary Service 3 .0% of gross revenue Cable TV Storer Cable 3.0% of gross revenue TCI Cable 3.0% of gross revenue ESTIMATED YEARLY FRANCHISE FEE FRANCHISE ESTIMATED FEE Portland General Electric 150,000.00 Northwest Natural Gas 15,000.00 General Telephone . 14,400.00 Pacific Northwest Bell 15,000.00 Miller's Sanitary Service 4,800.00 Storer Cable 1,000.00 TCI Cable 5,200.00 - TOTAL $205,400.00 2.2.2 FEES AND CHARGES The City of Tigard requires payment for the provision of administrative and regulatory services such as business tax, sewer system, building permits, etc. These fees and charges all computed to offset the cost of providing the specific services provided. Q. 9 Business Tax It of Bus: Fee Tota]. _- _..._ . 0-10 .$ 40 $it),o0o.i)0 1.l.--•50 50 $ 75 3,75(').00 511- 10 '$150 1 t_500.00 SUBTOTAL_ $J5,2.50.00 Liquor License 25 $ 25 625.00 SUBTOTAL $ 62.5.00 Sewer User Charges Residential Monthly Monthly Yearly Item M of OU's Rate Total Total Sewer User 2,150 $10.75 $23,112.50 $277,350.00 <Less USA Monthly Service Charge) 70% <16,178.75> <194,145.00> SUBTOTAL $6,933.75 $83,205.00 Sewer Maint. 2,150 .75 1,612.50 19,350.00 Storm Drainage 2,150 .75 1,612.50 19,350.00 SUBTOTAL $10,158.50 $121,905.00 Sewer User Charges , Non-Residential # of Monthly Monthly Yearly Item DUE/ESU* Rate Total Total Sewer User 260 $10.75 $2,795.09 $33,540.00 &ess USA Monthly Service Charge> 70% <1,956.50> <23,478.00> SUBTOTAL $ ,838.50 $10,062.00 Sewer Maint. 260 .75 ,195.00 2,340.00 Storm Drainage 100/2950 .75 2,287.50 27,450.00 SUBTOTAL $3,321.00 $39,852.00 DUE — Dwelling Unit Equivalent ESU — Estimated Service Unit (2,500 sq. ft. = 1 ESU) C 10 - 10TAL Ffa:.S AND C.tIARGES E;usiness 1'ax $t5,150.00 Liquor l icons(, 62!i.00 Sewer IJs(!r• Chgs (Ra,$) 121,905.00 Sewer User Chys (Nora--Res) 3_9 852.00 1-UTAI $177,632.00 2.2.3 INTERGOVERNMENTAL SHARED REVENUES AND ENTITLEMENTS Revenues of the State of Oregon and Washington County are returned to incorporated areas through various revenue sharing programs. These intergovernmental shared revenues (ie. gas tax, cigarette tax, etc. . .) are essentially "abandoned" by residents of unincorporated areas such as Metzger/Washington Square. These are taxes which are currently being paid, but to which only City residents are entitled. For 1985/86 this amounts to more than $250,000 with over one—third designated for streets, sidewalks and other transportation system improvements. Federal revenue—sharing funds are not projected due to uncertainty of the program continuing. INTERGOVERNMENTAL SHARED REVENUES (1985/86 RATES X POP OF 5,590) STATE OF OREGON ITEM RATE TOTAL r: Cigarette Tax $ 1.89 $ 10,565.10 Liquor Tax 7.31 40,862.90 ' Gas Tax (Streets) 18.25 102,017.50 State Revenue Sharing 5.23 29,235.70 SUBTOTAL $32.68 $182,681.20 WASHINGTON COUNTY Gas Tax (Streets) 5.76 32,198.40 Library (WCCLS) 4.78 26,720.20 SUBTOTAL $10.54 $58,918.60 TOTAL $43.22 $241,599.60 Y — 11 — 2.2.4 PROPE=RTY TAX ,REVENUE EstiIna te of property tax rrvermes to bc• _generated from the Metzger/Washington Square ar<aa is bas<!d upon the 1985/86 assessed valuation of $233,871,100.00 and computed upon the City of Tigard 1985/86 tax rate of $1.99 per $1,000.00 A-V. - $1.99 x $233,871. 1 = $465,403.48 t �� — 12 — CN U^ ,, O M': co 'a M 1 QI p r+ Li r+ r O ^ O ! u^ Ci r iZ? .ry CO! ? . p( G O T C SIII O O M I p O u^ C C c rn O U� O u) to O � O 0% O a+ 00% O m n O c c co o L O Ln O N m to 3 co o r, 0 r- rn �o c 'a n c O Ln OAr co T .� N .+ -4 .-a 12 1- O O O co m N Om C O 4-' V) W d co O O � 0% O en co m C LO N m n O Co a� H 1'•' .a N N %0 C A c Ln n Lr% O to Uf co n +3 Z _ .-� c c to %D �o C LC) co L W Op LAJ Co Lf) 0L LO 7�, d co 6 V- m co cO � Q d g W� c c Z W Wd > D•W O N O CJ W 0 .+ O M n O d Z N Q �D m T D: N +4 O Lc) n > Q C 00 d X F-- H e N c M uU M coOl fl, %0 00+ n O T U tn .-i .-+ .+ c O L a) O O Ul) L f6 v 3 m O in a+ v a L n x a+ Ln N n Ul) �n > 0 at Q to M 0% 0% ¢ !T =1 w . N N O U W O a) x O �+ W W �dt W i. ¢ � a) 91 cm an x c Go M d t e07 J In O d F-- of a 0 4J Go W v an a 3 a at x 16 M FW-I IL6 a m J Co - O !� ai N H lL w fA n. .-i N 3.1 CAPITAL NEEDS ASSESSMENT The capital riet!d,., 41.ifittSSML-rlt for 1AI(- M(.,L/9er/Washi.ngton Square ore<A is (--omp i 1(!d from ropor-L:i propAr(!d by and for Lha agonrios (W.-.,-.J6n(3I.on County and U!-'.A) currently responsible for the infrastructure k!; it exists. Areas of concern that will. have an impact on the capital. budget of any jurisdiction assuming responsibility for the study area are: 0 Streets — Vehicle movement within the study area 0 Pedestrian Network — Movement of pedestrian traffic to schools and public transportation in the study area. • Drainage — Dispersal of storm water in the Ash Creek Basin. • Wastewater — Upgrade and/or replacement of the existing system. The Metzger/Washington Square area is largely developed with its urban infrastructure in place. Transportation and drainage are the capital segments which require the greatest amount of attention. Overview Streets Fourteen major capital projects have been identified by the Metzger/Progress Circulation Study as being needed to facilitate improved vehicular movement in the area. Costs for these projects have been estimated at $12.75m with $9.5m of those costs anticipated to be borne by outside agencies. Pedestrian Network Currently, approximately 2 miles of sidewalk exists scattered throughout the area, mostly in newer subdivisions and the Washington Square Area. About 7.5 miles of additional sidewalk is required to provide adequate facilities to insure safe pedestrian access. Estimated cost is in the area of $250,000. Drainage The Ash Creek Drainage Master Plan has identified 21 capital projects necessary to improve drainage in the Ash Creek Basin. An estimated $2.0m of the total $2.25m has been identified as lying in the Metzger/Washington Square area. 14 Wastewater USA has identified two probloiw, Itrenis in tic- study area. lhoy arc t.ho addition of A p.-.kral 1(i1 I i n(i Lo 1j,(! A-sh (Yook intercopl:or- and repl'ik(.,�moriL of t h r,! tlemlock St.r ee L i.ritor(_(_-rAor- Cost es I.i iiia L e is z..tpp ro x i ni;!t I.4i I_V $400,000 for both projects . 3. 1.1 STREETS Movement of vehicular traffic in the area is hindered by the lack of direct North/South and East/West connections on the mainly rural type local roads. Washington Square and Lincoln Center have also increased the amount of vehicle movement within the study area. The Metzger-Progress Circulation Study conducted by the Washington County Department of 1-and Use and Transportation is the source document for this portion of the analysis. 1. Taylors Ferry Road Extension Extend Taylors Ferry Road from Washington Drive to Oleson Road upgrading it to major collector standards (70 feet right-of--way, , 40 feet pavement width) . Requires purchase of additional right-of-way. Project would provide more direct East-West route for Beaverton-Portland traffic and reduce traffic on Washington Drive. Because of the amount of traffic on Taylors Ferry, it is anticipated Washington County would maintain it as a County Road. 2. Lincoln Street Extension Extend Lincoln Street from Locust Street to Oak Street and improve to minor collector (60 feet of right-of-way, 32 feet pavement width). Requires additional right-of-way. 3. Locust Street Improvement Upgrade Locust Street to major collector status from Lincoln Street to 80th Avenue. 4. 74th Street Extension Extend 74th Street from Barbara Lane to Locust Street and improve to minor collector. Requires construction of a structure to traverse Ash Creek (approximately 250 feet) and additional right-of-way. Would provide better North-South access from Taylors Ferry to Highway 99W. 15 5. TnLer,sc!cLion Saf(!Ly Tmprovotti(trit.:, Reduce accident. ra L os al i ri t.i.-.r t i f Ynd vind 80th &kt. Oak Str(ictL through improvod 1191"t. 6. Hall. V.1ou I.evar d/Schol.If, Forry N o,qd I nLi,r On I mprovement's Improve traf f is Flow Lhroujh 1-he iriLor-ior-Lion by increasing traffic capacity and reducing safety hazards. Requires additional right—of—way . Preliminary engineering to begin with construction anticipated to begin in 1996. Funding combination of state, federal. and local (I.ID) monies. LID feasibility study approved by Washington County 12/17/05. 7. Oleson Road Improvement Increase traffic capacity on Oleson Road from Hall Boulevard to Garden Home Road. It is anticipated Oleson would be maintained by Washington County . Hall Boulevard Improvement Increase traffic capacity on Hall Boulevard to accommodate existing and future demand and reduce demand on local streets. Requires additional right—of—way. Hall Boulevard is state road and proposed for inclusion in ODOT Six—year Highway Improvement Program. 9. Greenburg Road Improvement Widen final . section of Greenburg Road to five lanes. Additional right-of-way required. 10. 80th Avenue Improvement Upgrade 80th Avenue from Oleson Road to Oak Street to major collector standards. 11. Oak Street Improvement Improve Oak Street to major collector standards from Hall Boulevard to 71st Street. 12. Taylors Ferry Road Improvement Upgrade Taylors Ferry Road to major collector standards from 80th Avenue to 65th Avenue. Requires additional right-of-way. Anticipate Taylors Ferry to remain under county jurisdiction. 13. Greenburg Road/Highway 217 Interchange Improvement. Provide additional traffic capacity on the Greenburg overpass from southbound Highway 217. State has allocated $200,000 in COOT Six-year Highway Improvement Program. 16 14 1 (ICUlit `:.treat. Br idg(,- (Ash Creak) R(!P 1. 1! e x i s L-i r 1(3 u I v(!r-t Wi Lh br,idgc, wide i!riouyh for- pedesLri.�An and b i cyc le tr-,-tfFir. County is .Apply i.ng F(.)r $60,000 bridge_ ri_!p I ar.o me r i L 9 riAri L from 1--(!(J n r-,A I Highway ight-i-ay Adm i ri i.s L r-aA L i rin P re I i iii i rict r-y c rig J rw o r*j rig tA r id ru r wtA y CAPITAL NEEDS ASSESSMENI Streets COST COST TOTAL # PROJECT AREA CONST. RIGHT-OF-WAY COST 1. Taylors Ferry Rd. Ext. Metz $915,000 $263,000 $1,178,000 2. Lincoln St. Ext. Metz 165,000 73,000 238,000 3. Locust St. Imp. Metz 520,000 - 520,000 4. 74th Ave. Ext. Metz 718,000 95,000 813,000 5. Intersection Imp. 72nd & Both Oak St. Metz 1,500* - 1,500 6. Hall Blvd/Scholls Fy. Rd. Intersection Imp. Wash. Sq. 379,000 856,000 1,235,000** 7. Oleson Rd. Imp. Metz/ 1,125,000 140,000 1,265,000 Wash. Sq. a. Hall Blvd. Imp. Metz/ 3,305,000 900,000 4,205,000 Wash. Sq. 9. Greenburg Rd. Imp. Wash. Sq. 330,000 70,000 400,000 10. Both Ave. Imp. Metz 1,030,000 - 1,030,000 11. Oak St. Imp Metz 700,000 - 700,000 12. Taylors Ferry Rd. Imp. Metz 840,000 100,000 940,000 13. Greenburg/Fwy. 217**** Metz/ Interchange Imp. Wash. Sq. 200,000 200,000 TOTAL $10,228,500 $2,497,000 $12,725,500 Estimate of Const. Cost. Inclusion of 6-Yr. Hwy. Imp. Joint Funding USDOT, ODOT, LID. Prog. Prelim. Eng. - 1987 Const. 1989. No Cost Est.. Widening $200,000 .ODOT Budget for Re-striping. 14. Locust Si./Ash Creek Brgd. No Cost Estimate. Wash. Co. has applied for $60,000 Widening (Ped/Bicycle Imp.) Fed. Hwy. Admin. Bridge Replacement Grant. SOURCE: Metzger/Progress Circulation Study, Washington County LUT, Aug. 1985 3.1.2 PEDESTRIAN NETWORK Improvements and new construction of the pedestrian and bicycle networks are required to ensure safety of residents transitting to schools or the Tri-Met system. 17 J The existing pedost.r carr rietwor k .onsi sts of approximately I.]_7()(.) vet. of s idpwa I k widely L(ar od in 1.h c, commun i ty . The h L/y e r/P r-(.)q r-o s s circulation s,tudy hair i d(-r i L.i f i v d a r i o L Fi(-r 39,400 fe(--L of s i d e w i-.i I k r i o o d e d to provide a rwt.work . Elased upon an est.im,-ALo of $1 .21) per square foot of sidewalk , Lcit.,Al estimated Cost. of Lhosc- projo0:s is $246,250. 3 . 1.3 DRAINAGE The Metzger/Washington Square area lies entirely with the Ash Creek Basin and faces the impact of the drainage problems within this basin. Washington County Department of Land Use and Transportation conducted the Ash Creek Drainage Study with the assistance of Kramer, Chris, and Mayo, Inc. and David Evans and Associates, Inc. The Master Plan, currently under discussion, has identified 21 problem areas within the basin with approximately 90% of those in the Metzger/Washington Square and Tigard Communities. Cost estimates have been prepared and projects prioritized. Funding formula are still under study with user fees assumed to be the greater proportion of funding. ASH CREEK BASIN CAPITAL IMPROVEMENT PROGRAM (PROPOSED) # PROJECT COST YEAR FROM BASE I Replace Hemlock Culvert $74,300 11 2 Replace Cedarcrest Culvert 15,400 10 3 Replace Taylors Ferry Bridge 118,900 12 4 Replace Taylors Ferry & 80th Culvert 15,000 13 5 Replace 80th Culvert 16,500 14 6 Replace Oleson Culvert 13,900 17 7 Pipe Taylors Ferry 150,100 17-18 8 Pipe 71st 52,500 18 9 Replace Park Place Culvert 27,200 11 10 Replace 82nd Culvert 18,600 15 11 Replace 80th Culvert 16,500 17 11 PROJECT YEAR FROM BASE �. 12 Replace Locust Grassing 147,900 --.--- 1. - ---v 13 Replace Hall. Crossing 1.47,900 2--4 14 Regrad e Channel Hwy 217/Fanno 141,700 19--20 15 Gold Course Detention 17,500 3 16 Pipe Hall 156,600 13-14 17 Pipe Locust 125,300 2 18 Pipe 91st 175,300 15-16 19 Pipe Channel 741,400 5-10 20 New Ditch 89th/Ash Creek 24,100 20 21 Replace RR Spur Culvert 42,100 19 $2,237,900 Source: Ash Creek Drainage Master Plan 3. 1.4 WASTEWATER Responsibility for the wastewater collection system in the Metzger area lies with USA. Washington Square has and maintains its own system and enters the USA network north of Cascade Blvd and Highway 217. The majority of the System is in place with only 2 problem areas existing and identified in the USA Master Plan. Costs are estimated to be approximately $400,000 with those costs to be potentially shared with upstream users of the system. 1. Construct 3,000 feet of interceptor parallel to existing line from Hall Blvd/Hemlock to 89th/Spruce Street. 2. Replace 4,000 feet of 15" interceptor from Hall Blvd/Hemlock Street east to a point south of Ventura Court. C� - 19 - 3 .2 SERVICE QEL.]*VF..RY The provision of municir)ZA- ) services i i1 t.ho ur bzAi cry i.r-onmon L i smost genutrally gauged by cost, efficioncy or ()por, Lion --.ind c!ctso ir- h1aining specific services such, as building pormit-j, et.r. . for Lho purpose of Lhis study (I f fic.iency tiAnd t!aso art. 1.1 u? -s 1..:krtd;itr d.i r,f m( sur(--ineriL most easily defined. Cost of prov id i rit4 111t.0 n i C,i pa) s(.!r v i c(!s in the Metropolitan area are fairly uniform :and general ly arc! not as great a factor in the perception of quality of service. Following is a list of municipal s c.!ry i c c!s provided to the Metzger/ Washington Square area, identificaton of current providers and potential providers as they would occur if the area were to annex to the surrounding jurisdictions: Service Current Provider Tigard Portland Beaverton Comm.Dev. Wash. Co. Tigard Portland Beaverton Fire WCRFPDU1 WCRFPD#I Portland Beaverton Water Metzger W.D. Metzger W.D. Portland Beaverton Sewer U.S.A. U.S.A. U.S.A. U.S.A. Streets Wash. Co. Tigard Portland Beaverton Police Wash. Co. Tigard Portland Beaverton Parks & Rec. Metzger Park ? Portland Tualatin Hills P & R Community Development — Currently, Metzger residents must obtain all building services from Hillsboro, approximately 15 miles from Metzger. The City of Portland provides one—stop permit service at the Portland Building, 8.5 miles from Metzger. Beaverton and Tigard both provide adequate service with Be'averton 3 miles and Tigard 1.5 miles from Metzger. Fire — The City of Portland and the City of Beaverton provide fire service and would withdraw the area from Fire District #1 while the City of Tigard would not. Water — The Metzger Water District currently serves the area.and would not be affected by the area annexing to Tigard while withdrawal of the area is probable with Beaverton and Portland. Sewer — The Unified Sewerage Agency is primarily responsible for provision of service in the East Washington County area. Changes would occur in the areas of billing and maintenance of lines under 26 inches. Streets — Street maintenance would be provided by the jurisdiction that would annex the area after negotiation with Washington County or the transfer of roads to the municipality. 20 Polir.ra - fho Washington County s3hrariff' s Drapar•tmont cur•r•r!nt.ly servos t.hrt arrea and providcts :+r, avc:r•tulu rosponsc Lino• of 10 minutr,s on em wry_ nc_y averaq(! for- Lhrrc Lhiroo slarround i.ng jurisdictions i., in t.hr. h - 5 minute range. Greatcast i mp(,,c t. ort pr•ov i d i ny law onfor•ccment sc�ry i r e—, to Lhc• ar•r2a. is i r, dowrl Limn for• squ•:rds Lran sporLinrj prisoti!r•s for booking. Cur•rrnL down Li.mr• is approximatcly 1 1.12 hours por i.nr_•Went if Lr•<inspor•L to tIi.11sboru i.s necessary. Boo kiny of suspnr:t:s at. l.t•,e lu(..al jurisdicLions (`;:rri.l.i.t:irs would impact down tirue core sportdi.ny Lo distance from rL!t..r.ycr: PorLI;�xnd at Lhe Downtown Just.ire Center (11.5 miles), Beaverton at City Ha 1.1 (3 miles) and Tigard at. Lha Civic: Center complex (1 .5 mi.les) . Parks and Recreation - Annexation to Beaverton would also annex Metzger to Tualatin Hills Park and Recreation District. Portland would most likely absorb the Metzger Park into their Parks system, while Tigard will let the residents decide upon the continuation of the Metzger Park LTD. r — 21 — v )I J It;i h'11 O12i (;ON n JUINI Rf `,(A UI It);c ( v!i f 1lII I 1 r 1 I(i iivi IiIUN ANI) 1111 +,I 1't REGARDING URBAN Sf'RVl(;f.';, I)10 Af:IN(: t1NU :iUPPQflI ING MIJO)AI i1NNi XAI jt)N 01 t1NN1NG AREAS OI' AGREEMENJ (APAA) WHEREAS, the cities of Beaverton and Tigard have previously adopted joint. APAA Resolutions (Tigard Resolution No. 85--81), but. left thc• Washington- `,quare Study Area for future review; and WHEREAS, both cities have completed their related staff reports affect.ir'9 the Washington Square Study Area and both City Councils have determined logical future annexation and urbart service boundaries for each city in the arca; and WHEREAS, the cities of Beaverton and Tigard find that municipal urban services can be provided most efficiently and equitably by cities; and WHEREAS, conflicting land use plans and overlapping areas of planning interest tend to delay the ultimate annexation to cities and tend towards illogical and inefficient service boundaries; and WHEREAS, both cities respect the rights and preferences of property owners and residents to decide when to atnnex to a city according to State Law; and WHEREAS, both cities see-' competition and conflict between cities over individual annexation proposals as contrary to their mutual long-range community interests and wish to avoid such conflicts whenever possible by mutually adopting a clear statement of areas of annexation interest. .NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: The prior Annexation Planning Area Agreement (APAA) and Resolution No. 85-82 is hereby repealed and replaced in its entirety by this complete new agreement upon mutual adoption by the City of Beaverton and City of Tigard. Section 2: A joint Annexation Planning Area Agreement (APAA) as to urban services and future annexations hereby exists between the two cities. Section 3: A South Beaverton - North Tigard boundary on future annexation areas of interest as shown on the map (attachments A, 8, and C) shall: begin east at the Multnomah-Washington County line; westerly follow the south side of Taylors Ferry Road straight past the tax lots fronting SW 88th/Bomar Court; then south to a point aligned with the rear of the tax lots facing Cedarcrest; west to a point just west of the tax lots facing 91st Avenue; south to Hall Boulevard; along the north side of Hall Boulevard, westerly to the intersection of Hall and Greenburg/Oleson Road; westerly along the south side of Hall, to the west of the Washington Square access road; south behind the tax lots fronting {fall and to the west; to the west side of the next Washington Square access road; north to a point on the south side of the RESOLUTION NO. 86-1.5 Page I of 7 1.•1 ilir..r Lill •nt.',, wt• .Lt r lY ttr.t .n•r•1, r i . •i. ir, i'i?r.ar l.nu•nl,•; ..nd yt'.arr• t,r, Iht• r, f ern uup.•r ' a l :r.,l ? ' r 1. .•i. !rc• ,w .l r•. . 4J, .tr. •tl t • . . •r:r. r.tn.,r• .r:1 tra. 'it•r.Llor. 4 1Vio f.l Llas deC l.a r'r• yri, ,rJ?tt:• r 1 '•t, av••t t,rfi af'f't'k.1 t.l Url Int('.f(±Stti north and west of this APAA Boundary oarid ? Itp,ird s caflf'(•xal.Ior' interests south and east of the APAA Boundary. Section 5: The cities mutually agree that uport request from the other, that they will support. annexation proposals to the other (.onsistent with the APAA Boundary The cities mutually agree that they will not approve annexations to their city contrary to the APAA without a rarsolu?.ion from the other city supporting such an annexation and specifically nlodifying any departure from the APAA Boundary. Section 6: The cities further resulve to (jc•rivrally support annexations by the other even away from the APAA Boundary areas +nd to further develop a joint annexation policy statement in this regard Section 7: The cities further agree to adopt the findings and consensus agreement from the staff review and Council meetings on the Murray Road connection through the old—New Scholls Ferry Road area from Beaverton southeast into Tigard at 135th/Walnut. Section 8: The cities agree to revise, amend, and support other planning agreements consistent with +this APAA resolution, and to an annual review to this agreement as the Council's deem necessary. it PASSED: This day of 1986. Mayo — City of Tigard ATTEST: vf)eputy City Recorder — City of Tigard i i C lw/3706A RJ*SOI IJ1 TON NO. 86-25 Pkge 2 of A JOINT kLSO: iJj. B EEK THE Crit OF BEAVERTON AND THF. CITY OF T?Gf.RD REGARDING UR6AN SERYICES, DECLARING AND SUPPORTING MJTUAL ANNEXATION PLANNING AREAS OF AGREEMENT (APAA). UliFR.EAS, tie ci ic-s Of Beavertor. and Tigard have previously adopted joint APAA Keso'�::r.;o^s fSeevertor, Resolution No. 2647), but left the Washington Square -•vi n4- x nri IdHER..EAS, both cities have cx,piated their analysis of the Washington Square Study Area and both City Councils have determined logical future annexation a^d urban service boundaries for each city in the area; and if:IEREAS, the cities of Beaverton and Tigard find that municipal urban services cavi �,Ne provided most efficiently and equitably by cities; and u'HEitEAS, conflicting iana use plans and overlapping areas of planning interest tend to Delay the ultimate annexation to cities and tend toward illogical. and inefficient service boundaries; and 11;iEtiEAS, both cities respect the rights and preferences of property owners and residents to decide when to annex, to a city according to State Law; and WHEREAS, both cities see competition and conflict between cities over ge individual annexation proposals as contrary to the it Mut'"31 lcn-l-ran- canmuni:y interests and wish to avoid such conflicts whenever possible by mutually adopting a clear statement of areas of annexation interest. HU, THEREFORE, BE, ITRESOLVED by the Beaverton City Council that: i Section 1: The prior Annexation Planning Area Agreement (APAA) and Resolution E No. 26:7 is hereby repealed and replaced in its entirety by this complete n-!w agreement upor mutual adoption by the City of Beaverton and the City of Tigard. Resolution No. __2&LF5 Page 1 of 3 SectionAgreei*i-,,rit o i service-, and fu,.t;re exis'.s between the two citif.s. Section 3: A South North Tigard boundary on future antif. areas of interest as stio�in ort the map (attachments "A" and "B") shall : begin on the east at the Multnomah-Washington County line; then westerly following the south side of Taylors Ferry Road straight past the tax lots fronting SW 88th/Bomar Court; then south to a point aligned with the rear of the tax lots facing Cedarcrest; west to a point just west of the tax lots facing 91st Avenue; south to Hall Boulevard; along the north side of Hall Boulevard, westerly to the intersection of Hall and Green burg/Ol e son Road; westerly along the south side of Halt , to the west of the Washington Square access road; south behind the tax lots fronting Hall and to the west; to the west side of the next Washington Square access road; north to a point on the south side of the Golden Key Apartments; westerly between the south side of the Apartments and the north side of the commercial properties fronting into the Square; to the north side of the western Washington Square access road, westerly to Scholls Ferry Road; from therje southwest along Scholls Ferry Road to the Old Scholls Ferry-New Scholls Ferry Road; intersection and then southwest along New Scholls Ferry Road to the Urban Growth Boundary. Section 4: The cities declare and support Beaverton's annexation interests north and west of this APAA Boundary and Tigard's annexation interests south and east of the APAA Boundary. Section 5: The cities mutually agree that upon request from"the other, that they will support annexation proposals to the other consistent with the APAA Boundary. The cities mutually agree that they will not approve annexations to their city contrary to the APAA without a resolution from the other city supporting such an annexation and specifically modifying any departure from the APAA Boundary. Section 6: The cities further resolve to generally support annexations by the other even away from the APAA Boundary areas and to further develop a joint annexation policy statement in this regard. Resolution No. Page 2 of 3 i Tne „sties furtn!,r `tn.lings and consensus a•: t fr,l. the Staff -e.vi°,.i and Council e�SetlO�:$ On the Murray :Odd 1.,'zz 6 q througn the Old-New S:.h:,l is terra k0.?d area f r om Beaverton south�:ast into Tigard at 1351,h/Walnut. Section 8: The cities agree to revise, amend, and support other planning agreements consistent with this APAA resolution, and to an annual review to this agreement as the Councils deem necessary. PASSED: This-254—day of 1'�'tim�� 1986. ATTEST: AFFIRMED: L qCi y Reco _r. Mayo - ity o Beaverton LC:ca Res-Tigard:54 Resolution No. 0* �� Page 3 of 3 r 4 . 1 EXPENDITURESDATA 1.980/81 Metzger/Wash. Sq. Tigard Population - 5,445 Population 14,855 Total Per Total Per Expenditure Capita Expenditure Capita 141,810 26.04 Public Saf. 812,700 54.70 19,350 3.55 Finance 128,857 8.67 53,573 9.84 Comm. Dev. 649,354 43.71 7,272 1.33 Admin. 79,205 5.33 33,958 6.23 Parks 120,839 8.13 13,909 2.55 Library 110,748 7.45 269,872 49.54 Total 1,901,703 127.96 1981/82 Metzger/Wash. Sq. Tigard Papulation - 5,555 Population-15,750 Total Per Total Per Expenditure Capita Expenditure Capita 192,360 34.62 Public Saf. 955,789 60.70 29,741 5.35 Finance 206,975 13.14 63,414 11.41 Comm. Dev. 849,073 53.90 8,431 1.51 Admin. 127,085 8.06 38,786 6.92 Parks 103,459 6.56 16,120 2.90 Library 135,048 8.57 348,852 62.71 Total 2,377,429 150.93 1982/83 Metzger/Wash. Sq. Tigard Population - 5,675 Population - 18,000 Total Per Total Per Expenditure Capita Expenditure Capita r 222,569 39.21 Public Saf. 1,034,428 57.46 29,741 6.61 Finance 301,879 16.77 120,667. 21.26 Comm. Dev. 951,528 52.86 8,431 1.61 Admin. 154,184 8.56 38,786 6.74 Parks 67,927 3.77 14,772 2.60 Library 149,435 8.30 434,966 78.03 Total 2,659,381 147.72 ]983/8h i.c3ard Pupulral.i.un 790 1'opul.al ion £.8,'!00 To Lal Pi_r lI.,1..x1 Pear E`pendi.ture Capita Expend i,ture Cali^L: 209,566 36. 19 Public. Saf. 1, 130,715 62. 12 42,169 7.7.8 Finance 370,839 20.37 108,761 18.78 Comm. Dev. 1,077,356 59.19 12,128 2.09 Admin. 168,500 9.25 39,030 6.79 Parks 53,030 2.91 16,366 2.82 Library _ 175,980 9.66 428,020 73.95 Total 2,976,420 163.50 1984/85 Metzger/Wash. Sq. Tigard Population - 5,940 Population - 19,000 Total Per Total Per Expenditure Capita Expenditure Capita 197,950 33.32 Public Saf. 1,330,500 70.02 48,816 8.21 Finance 389,500 20.50 120,631 20.31 Comm. Dev. 1,269,073 66.79 12,684 2.13 Admin. 168,500 8.86 _ 48,773 8.21 Parks 55,00 3.05 • 17,000 2.86 Library 228,824 15.20 445,854 75.04 Total 3,501,397 184.42 (1) Public Safety - . (a) 60% of Administration plus operation times .0375 (equivalent population of unincorporated Wash. Co.). (b) 40% of Administration plus jail time .022 (equivalent population of Wash. Co.). (2) Comm. Dev. - Total Expend. time .0375 (equivalent population of unincorporated Wash. Co.). (3) Parks '- Total expenditure of Metzger Park Special Assessment District. (4) Library - 25% of West Slope library operations. (5) Finance and Admin. - Total expenditure of budget times .022 (equivalent population of Wash. Co.). SOURCE: Washington County Annual Budget Tigard Annual Budget C c rjj � u \ C- r-) � c M. x s :..) (�,� = /•', — O x .L n: •.7 �;. CAI T is .•- .--� i M C N I t"•• co C± T 41 � � Z ~ -- • Z!ca n L •a tD co L co !D T N T W co co W -4 rE b N 1r! e-, I n CL Ui \ \ c co T T N Co T ¢ ¢IT n ^ b T O O T co C U-) t�, co co r� •O co p Z 0 Z z T Ct?.`I 'fl OD m Lr? O T cr un In d CV ton -4 m Cr? b rb C y ti! w r 0 U? t- 0 x •- r+ N i— w m O H L U \ b tr z r+ z z m O co d rs E N N T m 00 �•-� 8 L N T N U C N tis 2 a T L O O w b C ¢ ¢ ¢ .•+ 17 ¢ C CR co rr t4 Cn N N m Z T Z z Cf! J C b ••-� to .+ CT Q T H .•� C ` F- b d M N CC; C w y a � OtrinbCO T N-� N N (S O X .-r C T .+ .� T L Ot•- w H Hw H R n L Z RS J rr 6 n C ¢ •a ¢ ¢ t\ L rd W t\ •.r .-+ rC \ C \\ f\ CE d (1 •r'�+ 0D N T 0 Cr1 tr! t� C L mN ^ Cf> Z .•+ Z zl m-r {_ J•� W cli OD a U t^p �a U') Q� �O W f� O C. U co C O \ �4 „ W \+ C7 w L co Q c o ..�+ Q H T f6 W O 0 co � C N N ¢ b ¢ ¢ O Cr .r t� m ••� O� W T T -4 \ T \ \ O W C; l9 W f\ � m C N C� a. ZZ +•+ �••p � U .0 nOOOQOrr� 8 � C N .+ N n O L O J c oa co o% O In to -C O Cy .•� co N .•C O ra ¢ rd d b c o C to O m T O 3 {0 W bH •C 1- F- W H N E O U .na •U� .•C rl to \Z Z Z OO � a � � N mC b W 1 n r! ¢ m ¢ ¢ m E nN t� m \\ O O co N t� b 1-4 Ar V N S 41w cn 4 W CA .d -0 6t '4 C � » to co Ca l W M co x CL Aj co W v•4 O+ 4-; r-4 .� � C m ¢ C ¢ ¢ •+ �+ b C CCsf eOr1 � m CT +') co CC*f C 3 �c7 C[? � Z � ZZ � O d C b C fC C U 1 Wd '0 X W . 0 cli a% W WAa r�' Wd C -m rlU! .+y c y .r � � .4p 0 00 O p 15 ..+ Cv U C C E CL ¢ w h Q1¢ �-. si v O G ..r v Cit T _ f6 y W. i 3 F— r+ co ..i c v co O. tj lA cm CI O T • CY X V L X W .U+ C C H r6 .•-r Q O W .Va C C m id r W C.3 r+ rt1 E •C .Y L Cd ao C E i G � i. =D G E E L J2 4J i.i.i. PROPERTY l AX/PER CAPD A E117-ORI c;rnw-al Gov' t. Property Tax Vs . 11ausc.hold 1'xporidif1jrre Effort (1) Met/ger•/Wash. Co. Tigard 1980/N 1. 1..65 x 65 107.25 --- - _ 60 x 6'i = 39.00 49.54 x 2.2 = 108.99 117.99 x 7. .2 = 281.58 1.73 242.57 1981/82 4.23 x 65 = 274.95 1.19 x 65 = 77.35 62.71 x 2.2 = 137.96 150.93 x 2.2 = 332.05 <136.99> 254.70 1982/83 4.02 x 65 = 261.30 1.12 x 65 = 72.80 78.03 x 2.2 = 171.66 147.72 x 2.2 = 324.98 <89.64> 252.18 1983/84 1.88 x 65 = 122.20 1.18 x 65 = 76.70 73.95 x 2.2 = 162.69 163.50 x 2.2 = 359.70 40.A9 283.00 1984/85 1.97 x 65 = 128.05 1.06 x 65 = 68.90 75.04 x 2.2 = 165.09 184.42 x 2.2 = 405.72 37.04 336.82 (1) Based upon Assessed Valuation of $65,000 and 2.2 Residents. PROPERTY TAX/PER CAPITA EFFORT Tigard/Washington Co. Property Tax Vs. Household Expenditure Effort (1)(2) 1980/81 1.65 + .60 x 65 = 146.25 138.02 x 2.2 = 303.64 157.39 4.23 + 1.19 x 65 = 352.30 164.80 x 2.2 = 362.34 10.04 4.02 + 1.12 x 65 = 334.10 161.63 x 2.2 = 355.59 21.49 1.88 + 1.18 x 65 = 198.90 178.33 x 2.2 = 392.33 193.43 1.97 + 1.06 x 65 = 196.95 199.86 x 2.2 = 439.69 242.74 (1) Excludes Wash. Co. Expenditures for Parks, library and Community Development. (2) Based upon Assessed Valuation of $65,000 and 2.2 Residents. r 71 h.2 R.EVENUD; This ser.tion includes a] 1 correspundemco in r•c+fer•erice to revenue r--5timal.os From outside agencies. F r r Pacific Northwest Bell t Seattle, January 10, 1986 City of Tigard City Administrator P.U. Box 23397 Tigard, Oregon 97223 ATTENTION: MR. BRIAN HARTUNG Dear Mr. Hartung: Per our conversation on December 16, I am furnishing you with projected telephone franchise fees associated with estimated telephone revenues in the Metzger/Washington Square area. As we discussed, this area is outside the Tigard city limits and PNB does not have actual revenue data for that specific area. You indicated that there are about 2,000 residential dwellings in the study area. The tariffed rate per month for 1 party premium telephone service is $16.33. The annual telephone revenues from service to 2,000 residence telephones would be about $392,000. Based on these revenues, the franchise fee at 3% would be $11,760. For your information, the tariffed single line business monthly rate for telephone service is $40. If you determine that your sample area includes businesses, it may be helpful to reflect the higher business service rate in your projection. I hope that this information is helpful in your planning process. Please call me if you wish to discuss this matter further. Sincerely, Susan L. Wood Manager - Gross Receipts Taxes 1600 -7th Avenue, Room 2306 Seattle, Washington 98191 (206) 345-7074 C r A4METROPOLITAN AREA COMMUNICATIONS COMMISSION 12655 SAV. C'cntcr Street • Suite 390 • I;cavcrtun, OR 97005-1601 •(511 i) 64 1-02 1 i January 8, 1986 Mr. Brian Hartung City of Tigard P. 0. Box 23397 Tigard, Oregon 97223 Dear Brian: Storer Metro Communications built their cable system in part of Metzger' in fulfillment of the Franchise Agreement requirement to test market in the TCI-Liberty service area. The area in which they built is bordered by Greenburg Road on the west, Oak Street on the south, and Hall Boulevard. I Would estimate they have 100 to 150 subscribers which would generate $1,000 to $1,400 in franchise fees annually. Sincerely, William J. Tierney Administrator WJT:jyh C �71 TO CABLE TEL a .nom :.•ani.:r-.rw.•�o-rw...wr..wn:w+•r<s.w.w.•.vna.aa�_:-wrrv.aw......x�....a•.. •.-..r,...r •.:. ...: _ ... nru.� THE NEW LIBERTY CABLE TY 025 SW Sherman •PO Bw 8677• Pontand.OR 97207•503/225.1984 December 12, 1925 Mr. Robert W. Jean City Administrator City of Tigard 12755 S.W. Ash P.O. Box 23397 Tigard, Oregon 97223 Dear Mr. Jean: This is in response to your December 6 inquiry about the Metzger/Washington Square area. Based on the City's estimate of 2500 homes in the study area, I estimate that we pay Washington County approximately $5200 in annual franchise fees from cable television service provided to homes in the area. Sincerely, Dave Reynolds Area Manager DMR:eaf cc: Michael McCloskey William Tierney 5 r Phone 644-0 i b l 0 Specialized Container Service Contract—Monthly 5150 S.W. Alger Street Beaverton, OR 97005 December 10, 1985 Robert W. Jean City Administrator 12755 S.W. Ash P.O. Box 23397 Tigard, OR 97223 Dear Mr. Jean, Due to the time constraints your correspondence required, it would be nearly impossible to comply with your request with any degree of accuracy, but I can offer an estimate which should serve well as a "work-up" figure. After consulting your map of the area in question, I estimate the revenues (by way of franchise fees) currently generated to be $375.00 to $400.00 per month. This estimate is based on the rates currently being paid in the area, a copy of which is enclosed per your request. If I can be of further assistance, please feel free to contact me. Sincerely, 1:;_�7-%-- Tom Miller Miller's Sanitary Service, Inc. C CC/on file a Fr- GC Portland General Electric Company December 20, 1985 Robert W. Jean, Administrator City of Tigard PO Box 23397 Tigard OR 97224 Dear Bob: The estimate for 1985 of the annual franchise fee that would be paid for the area described in your Urban Services Study of the Metzger/Washington Square area is approximately $150,000. From the map you provided, we found 12 different meter routes some of which are entirely within the proposed area and others only partially inside. Using a percentage estimating factor on the books only partially in the area, we calculated the revenue on which we would be paying a franchise fee to be approximately $4,300,000. Although this is only an estimate, we are confident that it will provide a suitable figure for use in your planning. Best regards, Chuck McClellan General Manager Western Division CM/9tb3.2A3 C 1A4KK�n Dwsrcttt--14655S4v Utd Sr.h,AIS pony Fload • Bcavt:rtrxs.orcgon97OO7--643-5454 December 18, 1985 Robert W. Jean City Administrator City of Tigard P. 0. Box 23397 Tigard, Oregon 97223 Dear Mr. Jean: This is in reply to your letter of December 6, 1985, requesting fran- chise fees information within your Urban Services Study of the Metzger/ Washington Square area. Based on the estimated services within the area designated by the map you furnished and a 3% franchise fee, the estimated amount of revenue is $14,358.79. 44e estimate the annual revenue for our services within the prescribed area to be $478,626.24. If additional information is desired, please advise. Sincerely, J. E. Sherar Vice President - General Manager C- MY OF 1120 S.W. 5th Avenue,Room 1206 PORTLAND, ORKEEGON Portland,Oregon 97204 (503) 796-5157 BUREAU OF UCENSES CITY OF PORTLAND BUSINESS LICENSES Who is required to have a Business Everyone doing business in the City Of License: Portland except: (a) businesses whose only activity is regulated by the State Insurance Division: (b) businesses which sell only alcoholic beverages: (c) businesses which earn less than $2,500 per year before expenses. What is the fee? The minimum annual fee is $25.00. The fee for renewal is based on the amount of profit or loss earned in Portland the year before. Isn't this just a business tax? The Business License Fee takes the place of all general busines,s taxes in Port— land. It is a purely revenue license and has many of the features of an excise tax. Unlike most city business taxes, Portland's fee is based on profit after expenses, not on gross receipts-. How do I get my license? Complete the simple form, Application for City Business License and submit it to the Bureau of Licenses with $25.00. You will receive a license which will expire at the end of your current tax year. What happens if I do business You will be doing business illegally in Portland without a licens*e? and the City may withhold permits and/or inspections. Under the City Code, the police may cite anyone for encouraging others to do business with an unlicensed business. And, there are substantial penalties which may be invoked if you must be taken to court by the City. Will I receive a license If you need immediate evidence that you immediately? are licensed, bring your application and $25.00 fee to the Bureau of Licenses for a temporary number you may use. FOR MORE INFORMATION CONTACT THE BUREAU OF LICENSES ON THE 12TH FLOOR OF THE PORTLAND BUILDING, 1120 S. W. FIFTH AVENUE, PORTLAND, OREGON 97204 OR PHONE (503) 796-5157. L-202 (4/85) manor— DO NO WHIIE IN THIS SPACE BUREAU OF LICENSES ACCT, w 1120 SW 51h Ave. Rm. 12W � P°"'�°597204 APPLICATION FOR C-T DT SIC CITY BUSINESS LICENSE Tu S PLEASE PRINT OR TYPE 1. To be issued to (Name of owner,partners of corporation)(Fust name,middle name and last name of individuals) 2. Check one: ❑Individual Proprietorship ❑Partnership ❑Corporation ❑Personal Corporation L-]S Corporation ❑Other 3. List owner,partners or corporate officers Title Residence Address Phone Number 4. Taxpayer ID#(Individuals use Social Security M) 5. Assumed business name used(if any) 6. Business Address (Number and street) (City.State and Zip) (Business phone number) 7. Is Line 6 a private residence or a commercial building ? (Check one) Is business address located within the City of Portland? Yes No(Check one) 8. Mailing address if different than Line 6 r 9. Name and address orproperty owner of manager of business location.If business address is rented,give name and address of person to whom rent is paid 10. Business Description (Indicate type of goods sold&designate whether retail,wholesale,etc. or service performed. If application is for renting or leasing of residential or commercial property please list locations of property on the reverse side.) 11. First date of doing business in City of Portland 12. Number of employees in Portland(include owners) 13. Are books to be kept on a calendar _or fiscal year? If fiscal, state ending date 14. Is this a new business venture? or a previously licensed business purchased by you? 15. If previously licensed business,from whom purchased? 16. Have you ever been licensed in Portland before? What year? Address Reasonable estimated Incense fee(to accompany application)is calculated at the rate of 2.2%of net income subject to fee. MINIMUM FEE IS$25.00 and is subject to adjustment upon renewal. Make check payable to City of Portland and mail to:Bureau of Licenses. 1120 SW 5th Ave., Rm. 1206, Portland,OR 97204 ,'^e term-license"as used in the ordinance is not to be construed to mean permit.The Business License Fee is for revenue purposes,and is not a { iIatory pemtit fee.The payment of a license fee and the acceptance of such fee and issuance of a license by the city does not entitle a licensee to ..rry on a busyness not in compliance with all applicable requirements of state,federal,municipal or other law. The undersigned declares under penalty of making a false certificate that the information given in this report is true. DATE SIGNATURE (Ownw.Parinw.Corporate Officer or othw duly authorized representative) U12 Rev.9/84 (See Over) A Business License is required of all those doing business within the-City of Portland,Oregon.License fees are based upon net income from the prior year;the minimum annual fee is$25.00.When obtaining the original license,complete this application and return it with $25.00.You will receive a license which expires at the end of your current business year.You will receive a renewal form in the first month of your next business year,and will havc fn!sr months to renew without penalty.The renewal fee will be determined by the figures filled in on the renewal form(which come from your tax return).The initial$25.00 payment is an estimate which may be adjusted next year after your actual income figures are known. For further information,contact the Bureau of Licenses at(503)796-5157. ADDITIONAL OWNERS,PARTNERS OR CORPORATE OFFICERS(continued from Line 3) Title Residence Address Phone Number ADDITIONAL BUSINESS LOCATIONS IN PORTLAND(Continued from Lino 6) ADDRESSES OF RENTAL PROPERTY OWNED IN PORTLAND: Residential Commercial Total Residential Dwelling Units: Total Commercial Units: IMPORTANT NOTICE: Possession of a valid City of Portland Business License does not entit:e the licensee to carry on any business without complying with all nmer pertinent laws and regulations. , J r 4 .3 ME 1410DOLOGY L. Fxpenditurc•s Washington f:uurct.y 7111 C:it._y of Tigard Budget. documenLs fur Lhc- periods 1980/1911 Lhrough 1984/1.985 worn examined For actual or budgeted uperal.ional expenditure in ct.Ateguries relating to the provision of urban services. Actual expenditures reported were used when available. A. Categories examined were: 1. Public Safety — This relates to the provision of Police and jail services of both Washington County and the City. 2. Finance - All expenditures relating to provision of Accounting, Auditing, Financial Management, Data Processing and Word Processing services. 3. Community Development - All expenditures relating to services in the areas of Building and Zoning, Engineering, Planning, Public Works and Surveying. 4. Administration - All costs relating to general administration, governing bodies and related functions. 5. Parks - All costs relating to operation of the Metzger Park and City of Tigard Park System. 6. Library - All costs relating to operation of the City of Tigard Library System and 25% of operation of the WCCLS West Slope Library. B. Expenditure Breakout Washington Co. Expenditures as they relate to provision of services in the Metzger/Washington Square area were formulated as follows: 1. Public Safety - 100% of Patrol/Operations costs plus 60% of Administration multiplied by .0375 (population proportionate to the unincorporated population of Washington County) plus 100% of jail costs plus 40% of administration multiplied by .022 (population proportionate to the total population of Washington County). 2. Finance - Total costs multiplied by .022 (see above). 3. Community Development - Total costs multiplied by .0375 (see above). 4. Administration - Total costs multiplied by .022 (see above). 5. Parks - Total costs of operation of the Metzger Park. 6. 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'As Raw am— :: .. - i I gi t � — *'�='r:Ntl�n. ' —��''ail y""�. ■` , � ►yid ,.■■ i an ..rf .aa •� 22 MIN mm .�Z��-� us LV MU ; • • -� /r� _�� ', i .��f■ i i. � Lam,►.+ i Ilr � 3 ,1■ X11■ CII �— � :; I ► � • JILVJ-� . � - - •ter .,��.�"�■•Ili 1111 _:1: :111 '1 '� r iIMMOM MOM ��,��le mom . ............ ■■■■vim =in rel■ =f: — ■ ,�Ii111ii�� MM= ie `■� a rl�l��lli�/�� -. mom �.■ ��=_.. , j�7� =IPI■■i■[% iA� r�� /, Son Milli as IGS fir J , a_ ♦ 1i.fe - 4.5 SOURCES Expenditures a City of Tigard Budget - 1980/81, 1981/81., 1982/83, 1983/84, 1984/85 o Washington County - 1980/81, 1981./82, 1.982/83, 1983/84, 1984/85 Revenues o City of Tigard Budget - 1985/86 Population 0 1980 Census of Population and Housing U.S. Department of Commerce, Bureau of Census - August 1983 o Population and Housing by Census Tract Portland Metropolitan Area Metropolitan Service District - July 11, 1985 o Center for Population Research 6 Census Portland State University Demographics o Urban Decision Systems, Inc. Los Angeles, CA November 11, 1985 Assessment 6 Tax Rates o Summary Assessment 6 Tax Roll Washington County Assessor's Office 1980/81, 1981/82, 1982/83, 1983/84, 1984/85, 1985/86 Capital Proiects o Metzger-Progress Circulation Study ` Washington County Department of Land Use and Transportation Planning Division - August, 1985 Ash Creek Basin Master Plan MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable MatCun i -'Administrator June 8, 1987 TO: Honorable Mat,,:3 it co FROM: Chief Lehr SUBJECT: ALS Transport Update This memo serves to briefly update the Council on the status of the Tualatin Fire District's consideration of assuming responsibility for ALS transport of emergency medical patients in the district. The Fire District Board in January held a public workshop at the Fire District to discuss the emergency services task Force on ALS/BLS Transport Report. It was decided that the real issue involved was the cost of service to ALS users. A committee of Fire District and private ambulance company representatives was appointed to explore options that might reduce the costs of private ambulance ALS transports. On March 25, the Fire District held a second workshop to discuss the committee's findings. J.D. Fuiten, Metro West Ambulance, reported that reductions in fees could be achieved in the future based on ability to reach 30 percent of the population in five minutes. Mr. Fuiten envisioned a 35 to 40 percent reduction in rates at that time. The rest of the discussion centered on whether the District should apply for an ambulance service area, encompassing the Fire District's jurisdiction, from the Washington County Emergency Services Department. Frank Oulman, Beaverton Fire Department, was directed to consult with Washington County Fire District #1 and the Beaverton Fire Department to assess their interest in providing ALS transport and joining with Tualatin Fire District in applying for a joint ASA. Joanne Hoyt, Washington County Emergency Services Director, has indicated that once an application is received that it would take about one year for the County to make a decision about awarding the ASA. At this time no application has been received by Ms. Hoyt. I will continue to monitor the progress of this situation for further reports. DCL:sb/1726W C CITY OF TIGARD OREGON CO NCIL AGENDA ITEM SUMMARY AGENDA OF: June 15, 1987 DATE SUBMITTED: ISSUE/AGENDA TITLE: C.I.P. Status PREVIOUS ACTION: Report — Mau 1987 DEPT HEAD OK CITY ADMIN OK PREPARED BY: Randall R. Woole (j—' REQUESTED BY: POLICY ISSUE A report on the status of the various projects in the CIP and LID programs. INFORMATION SUMMARY Attached is the monthly report on CIP projects as of May 31, 1987. ALTERNATIVES CONSIDERED�� ~~��! 1. Receive information report; no formal action required. FISCAL IMPACT SUGGESTED ACTION Receive reports; no action required. C RRW:br2503P/31P 71 ...im- CAPITAL IMPROVEMENT PROGRAM STATUS REPORT May 31, 1987 iE ST-3 — North Dakota Street Resurfacing and Reconstruction (90th to 95th) Construction has resumed and should be completed in June. ST-6 — Tiedeman Avenue Realignment City Engineer and attorney working to resolve a problem with an existing privately owned sewer line which must be relocated. ST-7 — North Dakota Street Realignment at 115th Avenue Bid opening was May 28, 1987. Construction should begin in late June. ST-8 — Realignment of 79th Avenue at Bonita Road This project has been completed. ST-11 — Traffic Signal at Greenburg Road and Tiedeman Avenue The project is being designed by the State. They estimate that they will be ready to advertise for bids by the fall of 1987. ST-13 — Traffic Signal at Burnham Street and Hall Blvd. This project is being designed by the State. They estimate they will be ready to advertise for bids by September of 1987. ST-14 — Traffic Signal at Hall Blvd. and McDonald Street This project is being designed by the State and additional right—of—way is required. They should be ready to advertise for bids by the fall of 1987 if right—of—way acquisition goes smoothly. ST-16 — L.I.D. No. 35, S.W. 68th Parkway Construction complete. We are working to complete some legal details so that the final hearing can be scheduled. ST-17 — L.I.D. No. 40 Dartmouth Street Extension Engineering design work is approximately 65% complete. Attorney's office is working on the right—of—way acquisition. The State is preparing an agreement for signal revisions and associated work at Pacific Highway. *Projects which were previously reported as complete have been deleted. ST-18 — Pacific Highway and Canterbury Lane Intersection Improvement The State has scheduled this project for 1990 construction. Preliminary engineering study for the project has begun. 135th Ave./Murray Blvd. L.I.D. The public hearing on LID formation has been continued until June 8, 1987. At a workshop meeting on May 11th, possible alternatives were discussed with property owners. RRW:br2503P/31P SS-1 — Sewer Master Plan The master planning work will proceed as soon as the new aerial mapping project is complete. The aerial mapping project was delayed somewhat to coordinate with mapping work being done in adjoining cities. The result will be a small cost savings and better coordination. SS-4 — O.E.A. Trunk Access Paths This project has been tentatively rescheduled for late summer construction. SS-8 — Elmhurst Sewer Extension (LID #42) Easement documents were completed for the sewer line in the Landmark Ford area and we are receiving bids for this construction. One more easement is required at another location before we can complete all work in LID #42. SS-9 — 89th P1. Sewer Repair Scheduled for 1987. SS-10 — Industrial Area Sewer RR Crossing Scheduled for 1987. SS-11 — Sewer Capacity Upgrading Suggested projects are included in the 1987-88 budget approved by the Budget Committee. 1 RRW:br2503P/31P C SD-1 — Gaarde Street and Canterbury Area Drainage Improvements The required easement documents were received in May. We will advertise for bids in June. SD-2 — Gentle Woods Channel Improvements CRevisions in project definition are being considered as part of the 1987-88 CIP update. SD-3 — 100th Avenue Storm Sewer (Murdock—Sattler) Scheduled for 1987 if funding is adequate. SD-4 — Summerlake/Anton Park Drainage Construction plans have been prepared and easements are being acquired. Construction schedule will depend on easement acquisitions. Construction plans are being revised slightly to coordinate with additional private development which is occurring in the area. RRW:br2503P/31P i t f C_ CIP/LID PROJECT STATUS As Of May 31, 1987 PROJECT STATUS ESTIMATED COMMENTS PROJECT COMPLETION DATE >. tr 0 4 r- rl to 4j 1 U) 0 U -4 VQ tp r- r- .,4 > V 0 ST-1 Fairview Resurface Completed ST-2 COMDleted SW 68th Parkway Resurfac ST-3 - No. Dakota Resurface 6/30/87WN- ST-4 - 104th Ave. Reconstruct Completed ST-5 - Commercial St. Connect. Project Post6ned ST-6 - Tiedeman Ave. Realign. 8/30/87 ST-7 - No. Dakota Realign. 7/31/87 ST-8 - 79th/Bonita Realign. I Completed ST-9 Main St. Improve. Study Comg�ted Prelim. Engrg. Only ST-10-- Hunziker Realign. Study Completed Prelim. E!iaEa- Only ST-11- Greenburg/Tiedeman Sign q 12/31/87 ST-12- Scholls Fry/No Dak Signa -Completed ST-13- Burnham/Hall Signal 2/29/88 ST-14- Hall/McDonald Signal _.5./31/88 ST-15- Hall LID #85-1 Completed ----- - - ST-46-. SW 68th Parkway LID #354-- Completed ST-17- Dartmouth LID #40 18- 99W/Canterbury improve. 1990 1988 135th Ave/Murray LID i CIP/LID PROJECT STATUS As Of May 31, 1987 ' PROJECT STATUS ESTIMATED COMMENTS PROJECT COMPLETION DATE o L C i C V N N U •.d N •.i b � C L G1 JJ C N aw °i SS-1 - Sewer Master Plan 1 31 88 SS-2 - Pinebrook Trunk Repairs �•f��'� :frf}l ��•r,':�{::• :};: SS-3 - SW 69th Sewer Extension Com leted:. :- X. •'rf}vr�}:fir ? SS-4 - OEA Trunk Access Paths .. ~ f•'r •rtir� ••Yf• ... . SS-5 - Watkins Ave. Sewer Repa' ..r'rf �f:��• Completed -- rr --- I.ID Defeated SS-6 - 100th/Inez Sewer I.ID y ffr --- LID Defeated SS-7 - 74th/Cherry Sewer LID }r{• •{ / - SS-8 - Elmhurst Sewer Extensio r, rr 8/15/87 _—• -_ SS-9 - 89th P1. Sewer Re air 1987 SS-10- Industrial Area RR Xin 1987 1987 -88 _..._.— SS-11- Ca2acity Upgradino _. . . _ • • - t � i -- . .rte.._—�_ -..... .. - t t . 1 1-- CIP/LID PROJECT STATUS As Of May 31, 1987 PROJECT STATUS ESTIMATED COMMENTS PROJECT COMPLETION DATE C L C ro•a to C L th 0 U E d C aJ •.d L '4 O' r/ •./ R1 •.d 4 CO L N L C •.� N > L C a w w g a w v SD-1 - Gaarde/Canterbury Drain 9/30/87 SD-2 - Gentle Woods Channel lm SD-3 - 100th Ave. Storm Sewer 1987 9/30/87 —••-- SD-4 - Summerlake/Anton Park ___..._ i CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 15 1987 DATE SUBMITTED: June 4 1987 ISSUE/AGENDA TITLE: Easement PREVIOUS ACTION: None Vacation Re uest — Lots 13 and 14 Chelsea Hill No. 1 Subdivision PREPARED BY: Randy Clarno REQUESTED BY: Jay Miller Homes and DEPT HEAD OKj .eITY ADMIN OK the Cit of Ti and POLICY ISSUE Council initiated easement vacation request — consistent with Council policy as adopted by Resolution No. 85-30. `INFORMATION SUMMARY Jay Miller Builders and the Community Development Department staff are requesting the vacation of a portion of certain public utility easements on lots 13 and 14 of Chelsea Hill No. 1 subdivision. The purpose of the vacation is to eliminate minor encroachments into the existing easement area by adjacent homes. ALTERNATIVES CONSIDERED 1. Approve attached resolution calling for public hearing on 7/27/87. 2. Take no action at this time and require property owner to circulate petition. FISCAL IMPACT 1. Fees paid by applicant and City. SUGGESTED ACTION Staff recommends alternative ##1. RSC:cn/1657W CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 15, 1981 DATE SUBMITTED: May 14, 1987 T ISSUE/AGENDA TITLE: Easement _ PREVIOUS ACTION: None Vacation Request — Lots 35 36 and Tract "I" of Morning Hill No. 1 PREPARED BY: Randy Clarn DEPT HEAD OKCITY ADMIN OK REQUESTED BY: Wedgwood Homes, Inc. P LICY ISSUE Council initiated easement vacation request — consistent with Council policy as adopted by Resolution No. 85-30. INFORMATION SUMMARY Wedgwood Homes, Inc. is requesting the vacation of certain public utility easements on lots 35, 36, and Tract "I" of Morning Hill No. 1, a recorded subdivision plat. Council initiation of the vacation request is recommended since the vacation was a condition of approval for Minor Land Partition 4-86 and Lot Line Adjustment 7-86. Wedgwood Homes, Inc. would be responsible for all fees associated with the cost of the vacation process. If the attached resolution is approved, the public hearing would be scheduled for 7/27/87. The City Recorder will mail notice to each property owner who would normally be required to sign a vacation petition. ALTERNATIVES CONSIDERED 1. Approve attached resolution calling for public hearing on 7/27/87. 2. Take no action at this time and require property owner to circulate petition. FISCAL IMPACT 1. Fees paid by applicant. SUGGESTED ACTION Staff recommends alternative #1. FISC:bs 1472W C r woos MINE 1 MINEmilli milli life- Aimm •�� 1ffA1FAVLWr B low_ vAe ill ♦ I, MEMO IF 'imi ■moi�i� �`�� 1►� ►` �► ��1 _;:.1111! �� i� • ♦ �♦� A , '� �i• � • ,� a ..•� �� .■!■Liz 111 ou loin ■ ■.- .--�iT �nrr+ttm - t0 ( C CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 15 1987 DATE SUBMITTED: June A 1987 ISSUE/AGENDA TITLE: Street Vacation PREVIOUS ACTION: None Request — A Portion of SW 76th Avenue between SW Bonita Road and PREPARED BY: Rand Clarno SW Durham RoadREQUESTED BY: OR—AK Cor o tion and DEPT HEAD OK CITY ADMIN OK the Cit of Ti and POLICY ISSUE Council initiated easement vacation request — consistent with Council policy as adopted by Resolution No. 85-30. INFORMATION SUMMARY OR.-AK Corporation of Lake Oswego is requesting the vacation of a portion of SW 76th Avenue between SW Bonita Road and SW Durham Road to facilitate a proposed 45 lot subdivision. OR—AK Corporation's subdivision application is currently under review. The proposed segment, and significant portions north nd south portion of this segment, are currently unimproved (see attached map)• directly north of the proposed segment is adjacent to public greenway which was dedicated as part of the Gentle Woods subdivision plat. This portion is also within the 100 year floodplain and probably will never be developed. cluded in the nd that Staff is reommedig ofn the vacationat this s be proratedegment be based on lineal footage cation a the ove f otagebetween the City and OR—AK Corporation. If the attached resolution is approved, the public hearing would be scheduled for 7/27/87. The City Recorder will mail notice to each property owner who would normally be required to sign a vacation petition. ALTERNATIVES CONSIDERED 1. Approve attached resolution calling for public hearing on 7/27/87. If Council has concerns about including that portion adjacent to Gentle Woods, it could be excluded from the vacation area at the hearing. Staff would attempt to address these concerns prior to the hearing. 2. Take no action at this time and require property owner to circulate petition. FISCAL IMPACT 1. Fees paid by applicant and the City (if portion adjacent to Gentle Woods is included) . SUGGESTED ACTION Staff recommends alternative N1. RSC:cn/1472W/0013W At l LRo-� SW ?6th AVE STREET SURFACES MZ CURBED AND PAVED PAVED �M '� � � ,'• �, GRAVEL 1 -aoo FLOODPLAIN ......... W __. Q ... ....... ............. ...... S.W. GeyXx Wr tT t0 i:.•.•.: •.•.•:.•:.•:•: :•:::: ` S/%t- KABLE LN. p 3 3 ui c't`' t i '••ir::: ILL ,•:::: 3 i ::•.:;.;:::• ti SOP •"r: -- N S aJND �S7 I G/JRHAM ! ::. :;: ` ' / CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 15 1987 DATE SUBMITTED: June 4 1987 ISSUE/AGENDA TITLE: Storm Drainage PREVIOUS ACTION: Ordinance 82-71, Rate Increase 1983 PREPARED BY: Wayne Lowr DEPT HEAD OK WN CITY ADMIN OK REQUESTED BY: Budget Committee - POLICY ISSUE Ordinance No. 82-71, 1983, sets forth storm drainage rates and provides the City Council with the authority to amend those rates by resolution to continue to recover the cost of service. The auditors have determined that costs are not being recovered with the current rates. } INFORMATION SUMMARY Storm drainage rates set by Ordinance No. 82-71 in 1983 were $0.75 per month per dwelling unit and equivalent service unit. The Ordinance provides that City Council may amend the rates by resolution to continue to recover the cost of service. Coopers and Lybrand, the City's independent auditors, have found that costs are not being recovered in the storm drainage fund and have recommended in their reports to management that storm drainage charges be increased. The requested and proposed 1987-88 Budget included an increase of $0.75 per unit per month in storm drainage charges. The Budget Committee's recommended budget also includes the proposed increase. ALTERNATIVES CONSIDERED 1. Approve a resolution to increase the storm drainage charge by $0.75 per unit per month. 2. Take no action and continue to subsidize storm drainage activities from other sources. FISCAL IMPACT Increase of the storm drainage charge by $0.75 per unit per month will increase revenue in the storm drainage fund by an estimated $200,000. SUGGESTED ACTION Staff recommends approval of the attached resolution to increase storm drainage charge by $0.75 per unit per month effective July 1, 1987. WL:cw/4675A MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor & City Council June 4, 1987 FROM: Wayne Lowry, Finance Director SUBJECT: Storm Drainage Rate Increase Tigard Municipal Code, Section 3.36.070 (Ordinance No. 82-71, 1983) established storm drainage rates of $0.75 per month per dwelling unit. The ordinance in this same code section states that, "These service charges, pursuant to this section may be amended by City Council by resolution to continue to recover the cost of service." (Ord. 82-71 g7, 1983). The accounting firm of Coopers and Lybrand in their report to management for the years ended June 30, 1985 and 1986, indicated the storm drainage enterprise fund has operated at a loss for the last two years. They have, in both reports, recommended the City ". . consider increasing user charges in the storm drainage fund so revenues at least cover cash operating expenses." The Budget Committee, in its 1987-88 Budget deliberations included a $0. .75 per unit per month storm drainage rate increase in its 87-88 recommended Budget. Given the need for a rate increase expressed by the auditors in their last two annual reports to management, the recommendations by the Budget Committee, and the ability of the Council to amend the storm drainage service charges provided by the Municipal Code, staff recommends that Council approve a rate increase of $0.75 per• unit per month by resolution. WL:cw/4675A an 6. Improve Employee Travel Expense Reimbursement Policies and Procedures. Currently, the City relies on several sources (personnel riles, labor agreements, employment agreements, past practice) for guidance regarding expense reimbursement for costs incurred by employees while on City business. Under the present system, reimbursement of certain employee expenses may be subject to interpretation; therefore, the City should develop uniform expense reimbursement policies. In addition, we noted that reimbursement of the City Administrator's travel expenses are not formally approved by a higher level of authority. We recommend that the City consolidate existing employee travel expense reimbursement guidelines into formal policies. We also recommend that the reimbursement of the City Administrator's travel expenses be formally approved by the mayor or a member of the City Council. 7. Evaluate the Adequacy of Storm Drainage Fund Service Charges. 1 For fiscal year ended June 30, 1986, operating lasses of $27,043 (not including depreciation of $108,578) were incurred in the Storm Drainage Fund. This indicates that the current service charge fees are not sufficient to cover expenditures. To prevent cash shortages in the future, service charge fees should provide enough funds to cover cash expenditures. :j We recommend you consider increasing user charges in the Storm Drainage Fund so that revenues at least cover cash operating a expenses. 3 n y. 1. Improve Employee Travel Expense Reimbursement Policies and Procedures Currently, the city relies on several sources (personnel rules, labor agreements, employment agreements, past practice) for guidance regarding expense reimbursement for costs incurred by employees while on City business. Under the present system, reimbursement of certain employee expenses may be subject to interpretation; therefore, the City should develop uniform expense reimbursement policies. In addition, we noted that reimbursement of the City Administrator's travel expenses are not formally approved by a higher level of authority. We recommend that the City consolidate existing employee travel. expense reimbursement guidelines into formal policies. We also recommend that the reimbursement of the City Administrator's travel expenses be formally approved by the mayor or a member of the City Council. 2 . Evaluate the Adequacy of Storm Drainage Fund Service Charges ' For fiscal year ended June 30, 1985, operating losses of $19,104 (not including depreciation of $106,291) were incurred in the Storm Drainage Fund. This indicates that the current service charge fees are not sufficient to cover expenditures. To prevent cash shortages in the future, service charge fees should provide enough funds to cover cash expenditures. We recommend you consider increasing user charges in the Storm Drainage Fund so that revenues at least cover cash operating expenses. 1 ;x 1 Fw- c en O $ m LL. O co w •+ 4.+co I rt ¢ co Op O Opp O 00 C w l O O O L m E O C+ N O .�++ C+ M E O r+ q -4 +D N \ L Z cn cn L co O Z � m1 O O O O O •+ w O 0m 00 O +n 'n M W 0 m-� N O r + C+LO Ul) O ¢ ¢ C9 d '� rr L 0.w = a O m to Ir U • E L+. O L U (n uN � Go ¢ sd O 20 •Ci •C+ O C H ~ W Z a L L a i+ ..i I=O ¢ WOO \ to (a O D m m >¢ W O E E C d 'O c c4J � OC£ mn E C 7 O a in (n cn 11-4 l+. cn O L m88 o $ S ¢ a W \ tav rm+ n O o �+ W U e v O e M FO- v a :lp m W .-+ 3 w CID m g C W V) of O O O �► +t 1 aat N8 -4 ON M W W OC a' 8Rg a CL ¢ W r� r co E p Co 08co � O 00+ \ w CoOt 14 .4 n J.+ C co M Ln J m < N M r' L L N M Q N p •" m g a a a co V t � g = L zip y�, a 1 a th f. N f m p m coo a O+ N b O N r VV O .+ M W L PL d r � Id o+ u 3.32.070--3 .36.010 3. 32.070 Exemptions. The city council is authorized o waive or exempt the fee or charge imposed upon an applica- ti or for the use of city facilities and services, if nonpro ' organization requests such a waiver in wr' ' g and the co cil determines that community bene ' rom the proposed acti ' ty outweighs the financial den on the city. The waiver or ex tion shall not exc the nonprofit organization from co iance with er requirements of this code. (Ord. 82-72 19 3.32. 080 Ratifi on. T council determines that fees previously y resolutions the council were set to recover and are hereby ratifie suant to the ordina codified in this chapter and shal main in effect u superseded pursuant to the ordinance cod i in this , chapter. (Ord. 82-72 §8, 1982) . 4 Chapter 3 .36 STORM DRAINAGE PROPRIETARY FUND Sections: { 3.36.010 Definitions. 3.36.020 Intent. 3 .36.030 Charges and fund established. 3.36.040 Charges--Collection. 3 .36.050 Charges--Use. 3 .36.060 Determination of service. 3.36.070 Rates established. 3.36.080 Expenditure of funds. 3.36. 090 Payment required. 3 .36.100 Recovery of unpaid charges. 3.36.110 Right of entry by city employees. 3.36.120 Additional charges and responsibilities. 3.36.010 Definitions. As used in this chapter, except where the context otherwise requires: (1) "Dwelling unit" (DU) means one or more rooms with bathroom and kitchen facilities designed for occupancy b- one family such as detached, townhouses, condominiums, zero lot-line, etc. , where the units are sold and deeded as single-family units. (2) "Multiple dwelling unit" (MDU) means a building or facility consisting of more than one dwelling unit, each such unit consisting of one or more rooms with bathroom and kitchen facilities designed for occupancy by one family. (3) "Mobile home court" means two or more spaces on the same parcel and occupied by mobile homes. 39-14 (Tigard 4/84) 3 .36.020--3 .36 .030 (4) "Commercial unit" means any building or facility used other than as a dwelling unit or for industrial purposes and which has not been converted to equivalent dwelling units . (5) "Equivalent Service Unit" (ESU) means a residential or nonresidential configuration estimated to place approxi- mate equal demand on the city' s storm drainage system as a single family dwelling unit. One ESU shall be equal to twenty-five hundred square feet of impervious surface. (6) "Open drainageway" means a natural or man-made path which has the specific function of transmitting natural stream water or storm runoff water from a point of higher elevation to a point of lower elevation. (7) "Impervious surfaces" are those hard surface areas located upon real property which either prevent or retard saturation of water into the land surface, as existed under natural conditions pre-existent to development, or cause water to run off the land surface in greater quantities or at an increased rate of flow from that present under natural condi- tions pre-existent to development. Common impervious surfaces include, but are not limi ' to, rooftops, concrete or asphalt sidewalks, walkways, patio a.L ;as, driveways, parking lots or storage areas and gravelled, oiled, macadam or other surfaces which similarly impact the natural saturation or runoff patterns which existed prior to development. (8) "Improved premises" means any area which has been altered such that the runoff from the site is greater than that which could historically have been expected. Such a condition shall be determined by the city engineer. (Ord. 83-21 §1, 1983; Ord. 82-71 §1, 1982) . 3.36.020 Intent. Pursuant to the general laws of the state of Oregon and the powers granted in the charter of the city of Tigard, the council of said city does declare its intention to acquire, own, construct, equip, operate and maintain within and without the city limits of the city of Tigard, Oregon, open drainageways, underground storm drains, equipment and appurtenances necessary, useful or convenient for a complete storm drainage system; and also including maintenance, extension and reconstruction of the present storm drainage system of the city. (Ord. 82-71 52, 1982) . 3.36.030 Charges and fund established. There is estab- lished and imposed upon all premises which have been improved within the city of Tigard just and equitable charges for storm drainage service or subsequent service maintenance, operation and extension; and to establish a storm drainage proprietary fund for the foregoing purposes . (Ord. 83-35 §2, 1983: Ord. 82-71 §3, 1983) . 39-15 (Tigard 4/84) t 3.36.040--3 .36.080 3 36 040 Charges--Collection. The charges may be collected with the monthly sanitary sewer bill for those connected to sewer or billed alone as storm drainage charge for those users not connected to or not otherwise charged for sanitary sewer. (Ord. 82-71 §4, 1983) . �i 3 36 050 Charges--Use. Such charges shall be paid by those liable therefor and placed in a storm drainge fund into which all of the charges so collected shall be deposited and kept as a fund to be used only for the purposes aforesaid. (Ord. 82-71 §5, 1983) . 3.36.060 Determination of service. The city council determines that property not used for single-family dwelling purposes is furnished service in proportion to the amount of the property' s impervious surface, and that an equivalent service unit is adopted based upon the average impervious surface of a random sample of single-family lots within the Tigard area. (Ord. 82-71 §6, 1983) . 3.36.070 Rates established. The following rates are establis e : Dwelling unit (DU) Per month $0.75 Multiple dwelling unit per ESU to the nearest 0.1 per month $0.75 ESU Mobile home court per ESU to the nearest 0.1 ESU Per month $0.75 Commercial and industrial per ESU to the nearest per month $0.75 0.1 ESU Improved premises or lots not otherwise subject to the above fees per ESU to the nearest 0.1 ESU Per month $0.75 onth $0.75 Minimum charge These service charges, pursuant to this section may be amended by the city council by resolution to continue to recover cost of service. (Ord. 82-71 S7, 1983) . 3.36.080 Expenditure of funds. The city shall develop and adopt policies, Stan ar s, an financial incentives to promote, regulate and administer the city's master drain- age plan. The council shall provide, by resolution, for a method of expenditure of funds collected pursuant to Section 3.36.030 of this chapter so that those service charge funds are expended in proportion to an areas contribution to storm drainage requirements. (Ord. 82-71 S8, 1983) . 39-16 (Tigard 9/83) ' 3 .36.090--3 .36.120 3 36.090 Payment required. Every person subject to a charge provided herein shall pay the same, when due, to the city of Tigard. (Ord. 82-71 §9, 1983) . 3.36.100 Recovery of un aid char es. Any charge due hereun er which shall not be paid when due may be recovered in an action at law by the city of Tigard. (Ord. 82-71 910, 1983) . 3 36 110 Right of entry by city employees. Subject to constitutional limitations, the employees of the city shall at all reasonable times have access to any premises served by the city for inspection, repair or the enforcement of the provisions of this chapter. (Ord. 82-71 §11, 1983) . 3 36 120 Additional charges and responsibilities. (a) As provided in ORS 454 .225, when storm drainage charges are not paid when due, the amounts thereof together with interest at the statutory rate from the due date shall be certified to the assessor of the appropriate county for collection. (b) The liability for all accounts billed for storm drainage only shall be that of the owner of the property. (c) The city recorder shall take any action necessary,- under appropriate statutes, to enforce delinquent storm drainage charges as a lien against the property. (d) The charge for fifteen days or less of service upon new account or upon the closing of an account shall be one-half the applicable monthly charge. (Ord. 82-71 §13, 1982) . Chapter 3.40 DEVELOPMENT CHARGES--STORM DRAINAGE Sections: 3.40.010 Purpose. 3.40.020 Definitions. 3.40 .030 Intention of city to operate storm drainage system. 3.40.040 Charges--Storm drainage fund. 3.40.050 Charges--Imposed--Rate. 3.40.060 Charges--Payable when. 3.40.070 Exemptions. 3.40.080 Right of entry for city employees. C� 39-17 (Tigard 9/84) CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 15, 1987 DATE SUBMITTED: June 8, 1987 ISSUE/AGENDA TITLE: Police PREVIOUS ACTION: Dispatching and Police Services Z55ntract - Cities of Tua , King City & Durham PREPARED BY: David C. Lehr DEPT HEAD OK ITY ADMIN OK REQUESTED BY: David C. Lehr POLICY ISSUE whether the City of Tigard should continue to contractually provide police dispatching and police services to the Cities of Tualatin, King City, and Durham? i INFORMATION SUMMARY For the last year the City of Tigard has provided police dispatch services to the cities of Tualatin and King City by contract, and police services by contract to the City of Durham. The proposed contracts are renewals of the existing contracts. The costs of these contracts have been adjusted according to call volume history and Tigard Police Department costs. Future renegotiations of the contracts will be subject to annual review and adjustment of costs. ALTERNATIVES CONSIDERED #1. Continue providing police dispatching and police services to Tualatin, King City and Durham cities on a contractual basis as outlined in the proposed contracts. i #2. Renegotiate the contracts. #3. Cancel the contracts. FISCAL IMPACT #1. $24,391.20 annual revenue to the City. #2. ? #3. -0- y SUGGESTED ACTION a Staff recommends adoption of Alternative #1. t a CITY OF TIGARD, OREGON RESOLUTION NO. 87— A RESOLUTION OF THE TIGARD CITY COUNCIL RATIFYING A POLICE SERVICES CONTRACT BETWEEN THE CITY OF TIGARD AND CITY OF DURHAM. WHEREAS, the Tigard Police Department has received a request from the City of Durham to provide 10 hours of police services per month; and WHEREAS, the Tigard Police Department and the City Council believe ;that providing this service is a key in improving the quality and quantity of interagency cooperation in the county and the region. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: The Tigard Police Department provide police services to the City of Durham as detailed in the Durham Police Services Contract which is attached and referenced as Exhibit "A". Section 2: The Mayor and City Recorder are hereby authorized to sign the Durham Police Services Contract on behalf of the city of Tigard and the Recorder is further directed to file a copy of said contract with the City of Durham. PASSED: This day of 1987. Mayor — City of Tigard ATTEST: City Recorder — City of Tigard DCL:sb/0049C/0004C RESOLUTION NO. 87— Page 1 AGREEMENT FOR POLICE SERVICES THIS AGREEMENT, is made and entered into this day of 1986, by and between the City of Tigard, a municipal corporation of the State of Oregon ("Tigard"), and the City of Durham, a municipal corporation of the State of Oregon ("Durham"). WHEREAS, Durham is desirous of contracting with Tigard for Tigard to provide certain law enforcement functions within the corporate limits of Durham; and WHEREAS, Tigard is agreeable to rendering such functions on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for under ORS 191.010 et. seq. NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES AND COVENANTS HEREIN CONTAINED IT IS MUTUALLY AGREED AS FOLLOWS: 1. TIGARD AGREES, through the Tigard Police Department, to provide police protection within the corporate limits of Durham as follows: A. The Tigard Police Department shall provide ten person/hours of police protection per calendar—month to the extent and in the manner hereinafter setforth. A "person/hour" is defined as one person performing one hour of work. A "calendar month" is defined as a period beginning at 12:01 A.M. on the first day of a month and terminating at 11:59 P.M. on the last day of that month. Any police functions provided to Durham in excess of ten person/hours per calendar month must be pre—approved by the Durham City Administrator and by the Tigard Police Chief. B. The police services provided shall encompass duties and enforcement functions of the type coming within the jurisdiction of, and customarily rendered by, a police officer of the City of Tigard under the statutes of State of Oregon and Charter and Ordinances of the City of Durham. Such services shall include those involved in the field of public safety, criminal law enforcement, traffic enforcement or related fields, within the legal power of the police officer to so provide. C. Tigard shall retain control over the rendition of the services described in this agreement, the standards of performance, the discipline of officers, and other matters incident to the performance of such services and control of personnel so employed. D. For the purpose of performing said functions, Tigard shall furnish and supply all necessary labor, supervision, equipment, communication facilities and supplies necessary to maintain the I level of services to be rendered under this agreement. l AGREEMENT FOR POLICE SERVICES — PAGE 1 E. Tigard shall make available for the performance of the duties described in this agreement, a properly supervised officer or officers, duly certified by the Oregon State Board on Police Standards and Training. F. The Tigard Police chief shall be responsible for assigning officers for duty in Durham. The Tigard Police Chief, or his designee, shall work with the Durham City Administrator, or his designee, to identify those times and days during a calendar month when the provision of police protection will best meet the needs of Durham. A schedule of duty hours shall be mutually agreed upon by the Tigard Police Chief or his designee and the Durham City Administrator or his designee. G. All persons employed in the performance of the services and functions described in this agreement for the benefit of Durham shall remain Tigard employees. No person employed under this agreement shall have any Durham salary, pensions or any status or rights under any provisions of Durham employment, except as provided under Section 2 of this agreement. H. Tigard agrees that at all times during the term of this agreement between Tigard and Durham, Tigard shall secure, maintain and keep current a policy or policies of insurance with public liability, collision and comprehensive coverages on all vehicles owned by Tigard and used in connection with the provision of police services within the corporate limits of Durham. Tigard shall also secure, maintain and keep current a policy or policies of insurance covering professional liability for offices engaged in police services for the City of Durham. Insurance limits shall be equal to limits applicable to coverage for Tigard police services within the corporate limits of Tigard. Insurance deductible exclusions shall be equal to those deductible exclusions applicable to the provision of police service within the corporate limits of Tigard. Certificates of Insurance of such coverage shall be provided to the City of Durham by the City of Tigard. I. Tigard hereby covenants and agrees to hold and save Durham and all its officers, employees and agents harmless from all claims whatsoever that might arise against Durham, its officers, employees or agents, by reason of any act of Tigard, its officers, employees, or agents in the performance of the duties required by the terms of this agreement. 2. DURHAM AGREES AS FOLLOWS: A. Durham shall pay to Tigard $29.46 per person/hour for police protective services performed. Payment for these services shall be made on a monthly basis, the first payment of which to be made upon execution of this agreement and each additional payment to be made on the first day of each calendar month thereafter. AGREEMENT FOR POLICE SERVICES — PAGE 2 B. Durham agrees that any revenue generated from citations issued by Tigard Police Officers within the corporate limits of Durham shall be divided equally between Durham and Tigard regardless of the court into which the defendant is cited. C. Durham hereby covenants and agrees to hold and save Tigard and all its officers, employees and agents harmless from all claims whatsoever that may arise against Tigard, its officers, employees or agents by reason of any act of Durham, its officers, employees or agents in the performance of any duties required by the terms of this agreement. 3. TIGARD AND DURHAM MUTUALLY AGREE AS FOLLOWS: A. Tigard and Durham agree that this agreement shall be effective for a period of 1 year, commencing at 12:01 A.M. on the first day of July, 1987, and terminating at 11.59 P.M. on the last day of June, 1988. In the event that either Tigard or Durham desires to renew this contract after the expiration thereof, the City so desiring shall notify the other City at least sixty (60) days prior to termination of the agreement. Compensation provisions shall be reviewed at each renewal period. B. Tigard and Durham agree that nothing contained in this agreement is intended to limit the remedy, if any, of either party against the other party, including claims under subrogation agreements with a party's insurance carrier, to recover damages to property or injury to persons caused by a party' s negligence. C. Tigard and Durham agree that either party to this agreement may terminate said agreement by giving sixty (60) days written notice. IN WITNESS WHEREOF, this agreement has been executed in duplicate, pursuant to resolutions, heretofore duly and legally adopted by the City Council of Tigard and the City Council of Durham. CITY OF TIGARD CITY OF DURHAM By By Mayor Mayor By By City Recorder City Recorder APPROVED AS TO FORM: APPROVED AS TO FORM: By By City Attorney City Attorney Csb/0049C/0004C AGREEMENT FOR POLICE SERVICES — PAGE 3 r _ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 15, 1987 DATE SUBMITTED: June 4, 1987 ISSUE/AGENDA TITLE: TPOA Labor PREVIOUS ACTION: Agreement PREPARED BY: Jill Monley DEPT HEAD OK CITY ADMIN OK REQUESTED BY: POLICY ISSUE Should City Council approve and authorize the Mayor and City Administrator to sign the labor agreement negotiated and arbitrated between the City and TPOA. INFORMATION SUMMARY The attached TPOA labor agreement incorporates the arbitrator's decisions and issues tentatively agreed to between the City and TPOA prior to the arbitration. Economic issues decided by the arbitrator have already been implemented as required by law. ALTERNATIVES CONSIDERED 1. Approve the agreement authorizing its implementation. 2. Not approve the agreement and be subject to a gross unfair labor practice. FISCAL IMPACT Approximately $42,000.00 new cost the first year and $28,000.00 new cost the second year. SUGGESTED ACTION Approve the TPOA labor agreement as attached. JM:cw/4676A C (En. MEMORANDUM CITY OF TIGARD, OREGON ri TO: Bob Jean June 8, 1987 FROM: Jill Monley� SUBJECT: TPOA Labor Agreement Since the discussions relating to this labor agreement have taken place over such a long period of time, I thought it would be helpful to refresh our memories by listing the substantive issues agreed to prior to arbitration as well as those issues decided by the arbitrator. Agreed to prior to arbitration: Article 3 — an expedited process to resolve new Existing Conditions contract issues Article 18 — new "Regular Part—Time" language Hours of Work Article 19 — brought overtime administration into Overtime & Premium Pay FLSA standards Article 22 — reformatted accrual amounts from days Vacations to hours (no change in rates) New Article — new language allowing the City to Medical/Psychological Examination require an examination or evaluation at any point of employment and establishing a procedure. Article 30 — increased clothing allowance from Clothing & Uniform from $30/month to $40/month for plain clothes personnel C Arbitrator's decisions which create a change in the contract: Article 9 — Paid time off is limited to grievance Association Business processing and to Association meetings — on call status — by prior permission Article 17 Working out of Classification/ Coaching Coaching: — From $5.00 per day to 5.2% Evidence Storing (New) — New provision requiring 6.8% additional for property clerk duties Article 19 Overtime/Detective Standby/ Differential Pay A and B — Accrual of — Add paid leaves; time in training and Overtime briefing time, etc. , is to be counted towards overtime C — Call Back — No double pay for overtime that is within 1 hour or less of other work Article 23 — Cap current total insurance cost first Insurance Benefits year at $277.04/month plus CPI 2nd year (3%) A — Health B — Dental C — Life D — Long Term Disability Article 24 — Change to allow the City to self—insure Liability, Defense, and Insurance Article 25 — Delete 96 hours cash on termination and j Sick Leave provision for second medical opinion Article 31 — Supervisors retain seniority Layoff Article 40 — Two—year contract Termination New Article — 1st Year: 3.9% — P.O. Wages 6.8% — Dispatch — 2nd Year: COL — CPI projected at 3% JM:cw i 4682A i i I I CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: June 15, 1987 DATE SUBMITTED: May 29, 1987 C ISSUE/AGENDA TITLE: Building Code PREVIOUS ACTION: N/A Services Agreement with King Cit PREPARED BY: Brad Roast DEPT HEAD 01�?�eiTY ADMIN OK REQUESTED BY: OLICY ISSUE Should the City of Tigard continue to provide building inspection services for the City of King City? INFORMATION SUMMARY The City has provided building inspection services for the City of King City since 1969. The proposed resolution updates the agreement to reflect current codes now in effect. ALTERNATIVES CONSIDERED a. Adopt attached resolution. b. Reject adoption. FISCAL IMPACT a. Adoption — none. b. Rejection — loss on annual permit fees ($5,000.00/year). SUGGESTED ACTION Motion adoption alternative "a" adopting resolution. C BR:cn/1624W CITY OF TIGARD, OREGON / COUNCIL AGENDA ITEM-SUMMARY 4 AGENDA OF: 4-/5-37 DATE SUBMITTED: May 28, 1987 ISSUE/AGENDA TITLE: Resolution of PREVIOUS ACTION: Final Acceptance of Meadow Creek hW Commercial Sewer Extension PREPARED BY: John Ha man DEPT HEAD OK CITY ADMIN OIV REQUESTED BY: �o•H=.. ��ay___H_� � ICY ISSUE INFORMATION SUMMARY 1. The "Meadow Creek Commercial (Sewer) Extension project is located parallel with, adjacent to, and east of SW North Dakota Street, near SW Scholls Ferry Road. It consisted of a northerly extension of the sanitary sewer system to provide service to the multi-family units recently constructed thereat and to facilitate future service availability to the commercial parcel at the intersection of Scholls Ferry Road with Dakota Street. 2. Completion of the aforesaid sanitary sewer line extension has satisfactorily occurred and the work has satisfactorily passed its required guarantee period. 3. Staff has prepared and recommends passage of the attached resolution. ALTERNATIVES CONSIDERED None. Our Compliance Agreement stipulates City acceptance upon the developer's satisfactory completion of all requirements. FISCAL IMPACT Operation and maintenance responsibility for the sewer line improvement will pass from the developer to the City of Tigard. SUGGESTED ACTION PASS THE RESOLUTION TITLED: A Resolution accepting public improvements known as Meadow Creek Commercial (Sewer) Extension. JH:sb/1596W C CITY OF TIGARD, OREGON r COUNCIL AGENDA ITEM SUMMARY AGENDA OF: (O�l s' DATE SUBMITTED: May 29, 1987 1� ISSUE/AGENDA TITLE: Resolution of PREVIOUS ACTION: Final Acceptance of SW North D ota Street Extension PREPARED BY: John Hagman _ DEPT HEAD OK CITY ADMIN OK REQUESTED BY: Community Dev. Dept. OLICY ISSUE INFORMATION SUMMARY 1. The "SW North Dakota Street Extension project is located west of SW 121st Avenue (parallel therewith) and south of SW Scholls Ferry Road. 2. The project consisted of a street improvement connecting Anton Park Subdivision and Meadow Creek Multi—Family Development to SW Scholls Ferry Road and to SW 121st Avenue. Primarily the street was constructed to serve the "Meadow Creek" development project. 3. Completion of the aforesaid street improvement has satisfactorily occurred and the work has satisfactorily passed its required guarantee period. 4. Staff has prepared and recommends passage of the attached resolution. ALTERNATIVES CONSIDERED None; our Compliance Agreement stipulates City acceptance upon the developers satisfactory completion of all requirements. FISCAL IMPACT Operation and Maintenance responsibility for the subdivisions public improvements will pass from the developer to the City of Tigard. SUGGESTED ACTION PASS THE RESOLUTION TITLED: A Resolution accepting public improvements known as SW North Dakota Street. JH:cn/1606W CITY OF TIGARD OREGON // COSUMMARY ! AGENDA OF: (v-�5- DATE SUBMITTED: May 27, 1987 lr ISSUE/AGENDA TITLE: Res. of Final PREVIOUS ACTION: Res. 86-04(June 6, 186 Acceptance of MILLMONT PARK Sub— Conditional Accept. for maint riod division public improvements PREPARED BY: John Hagman _ DEPT HEAD OK CITY ADMIN OK REQUESTED BY: Community De ept. OLICY ISSUE INFORMATION SUMMARY 1. The subdivision known as Millmont Park is located west of SW Hall Boulevard and north of SW Avon Street (i.e. north of SW Durham Road). 2. Completion of the aforesaid subdivision public improvements has satisfactorily occurred and the required one year guarantee period has satisfactorily been passed. 3. Therefore, staff has prepared and recommends passage of the attached resolution. ALTERNATIVES CONSIDERED None; our Compliance Agreement stipulates City acceptance upon the developers satisfactory completion of all requirements. FISCAL IMPACT Operation and Maintenance responsibility for the subdivisions public improvements will pass from the developer to the City of Tigard. SUGGESTED ACTION PASS THE RESOLUTION TITLED: A Resolution accepting public improvements known as Millmont Park Subdivision Improvement. JH:cn/160OW CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: —�s DATE SUBMITTED: May 28, 1987 ISSUE/AGENDA TITLE: Res. of Final PREVIOUS ACTION: Acceptance of Springwood Drive Cul—de—sac PREPARED BY: John Hagman DEPT HEAD OK CITY ADMIN OK REQUESTED BY: Community De . Dep . LILY ISSUE INFORMATION SUMMARY 1. "Springwood Drive Cul—de—sac" is located at the west end of Springwood Drive, west of SW 121st Avenue 2. Completion of the aforesaid subdivision public improvement work has satisfactorily occurred and, further, the work has passed its required guarantee period. 3. Staff has prepared and recommends passage of the attached resolution. ALTERNATIVES CONSIDERED None; our Compliance Agreement stipulates City acceptance upon the developers satisfactory completion of all requirements. FISCAL IMPACT Operation and maintenance responsibility for the street improvement will pass from the developer to the City of Tigard. SUGGESTED ACTION PASS THE RESOLUTION TITLED: A Resolution accepting public improvements known f as Springwood Drive Cul—de—sac. l JH:cn/1602W Co. l l MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor & City Council June 5, 1987 FROM: Bob Jean, City Administrator SUBJECT: Civic Center Project Miscellan us Purchases Council asked me to come back with a list of minor items needed for the Civic Center. Some items are "fix—it" issues (*) which we need to fix now but want to continue as a claim against the Architect and/or Contractor. Others are small items set over until we know where the project stands. Our available project budget through June 1987 is $13,172.50. I recommend that Council authorize the following: Item FY 1986-87 o Acoustical Treatment Com. Dev. Counter $ 500* o Foyer Benches (4 @ $525 + fabric) 2,300 o Foyer Table 625 o Com. Dev. Counter Locks 200* o Library Track Lighting Fixtures (5) & Installation 600* o Exterior Security/Safety Lighting (8) 2,500 o Exterior Building Lighting (w/above) (7) 2,700 o Exterior Flag Pole Lighting 700 o Town Hall Conference Room Credenza/Sink 600 o Foyer Plants and Containers 850 $ 11,575 i E I The remaining unencumbered balance would be reflected as a carryover shown as part of the General Fund Balance estimate. BJ:cw/4680A