City Council Packet - 02/23/1987 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an
REGULAR MEETING AGENDA agenda item needs to sign on the appropriate
BUSINESS AGENDA sign-up sheet(.). If no sheet is available,
FEBRUARY 23, 1987, 6:30 P.M. ask to be recognised by the Chair at the start
TIGARD CIVIC CENTER of that agenda item. Visitor's agenda items are
13125 SW HALL BLVD. asked to be to 2 minutes or less. Longer matters
TIGARD, OREGON 97223 can be set for a future Agenda by contacting
either the Mayor or City Administrator.
0 STUDY SESSION - Records Workshop
1. REGULAR MEETING: Starting at 7:30 PM
1.1 Call To Order and Roll Call
1.2 Pledge of Allegiance
1.3 Call To Staff and Council For Non-Agenda Items
2. VISITOR'S AGENDA (2 Minutes or Less Per Issue, Please)
3. PUBLIC NEARING - 1986-87 SUPPLEMENTAL BUDGET
A public hearing an the 1986-87 Supplemental Budget as approved by the
City of Tigard Budget Committee.
o Public Hearing Opened
o Declf .atioas Or Challenges
o Summation By City Administrator
o. Public Testimony: Proponents, Opponents, Cross Examination
a Recommendation By City Administrator
o vm
Council Questions Or Coenta
I Public Hearing Closed
o Consideration By Council - Resolution No. 87-25 Jo/Ea UA
4. PUBLIC HEARING -_ HALL BLVD./BURNHAN STREET LID 185-01 - FINAL
ASSESSMENT - PHASE 5
o Public Hearing Opened
o Declarations Or Challenges
I Suons tion By City Eaginaar
o Public Testimony$ Proponents, Opponents, Cross Examination
o &.commendation By City Engineer
e Council Questions Or Consent*
o Public Hearing Closed
o Consideration By Council - Ordinsnce No. 87-07 U/Jo 5-0 Adopted
lot Reading
5. PUBLIC REARING-TEMPORARY USE TU 87-01-CALVIN PRESBITERIAN CHURCH NPO 13
Request for a temporary use permit to allow the Installation of a
24102' modular classroom building on the West side of the existing
building for one year. The property is coned 1-3.5 (Residential 3.3
units per acre) Locateds 10445 SW Canterbury (WCTM 2S1 11SC Lot 2800).
o Public Hearing Opened
o Declarations Or Challenges
o Summation By Community Development Staff
o Public Testiaonys Proponents, Opponents, Cross Examination
o Recoomandation Sy Commuattf Development Staff
e Cantil Questions Or Consent*
o Public Rearing Closed
e Consideration By Council - Reaelutiea Me. 97-20 Ea/Ed UA
6. MLIC REARING - MUNICIPAL CODE AMENDMENT - SDC CREDIT - CITY Of TIGARD
A request for an amendment to Section 3.20 of the Tigard Municipal Code
to repeal Subsection 3.20.055 which currently allow for application of
Streets System Development Charge credits vben making certain
improvements at the time of development.
o Public Hearing Opened (Coutiaus to 3/23/87) EalJo IIA action to
continue
7. PUBLIC REMUM - STREET VACATION - IMSTREET - SAM COTTER
o Public Rearing Opened
o Declarations Or Challenges
o Summstioa Dy Staff
o Public Testimony. Proponents, Opponents, Cross Examination
o Recommendation By Staff
r, o Council Questions Or Comments
o Public Rearing Closed
o Consideration BY_Council Ovdiusnce No. 87-08 ldh= 5-0 Adopted
COUNCIL AGIM - FXNWART 23, 1987 - PACE 2.
8. SANITARY SEWER SERVICE TO PARCEL 21, LID 42 DISCUSSION
o City Engineer
Council corsensus: staff meet with property owners; conduct
research regarding original LID. Reschedule to March 23, 1987
regular City Council Meeting.
9. PUBLIC HEARING - STREET VACATION - 66TH 4 ATLANTA - GERRY CACN
o Public Hearinq Opened
o Declarations Or Challenges
o Summation By Staff
o Public Testimonv: Proponents, Opponents, Cross Examination
o Recommendation By Staff
o Council Questions Or Comments
o Public Hearing Closed
o Consideration By Council - Ordinance No. 87-09 Ea/Ed 5-0 adopted
lot reading as modified
10. CITY CENTER PLAN TASK FORCE PLAN REPORT
o Community Development Director 4 Councilor Johnson
Verbal
11. LOCAL CONTRACT REVIEW BOARD
11.1 Call to Order 4 Roll Call 9:06 P.M.
11.2 Bid Award - Engineering Vehicles Ed/Ea OA
11.3 Adjournment
12. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by notion for discussion and separate action.
Motion to:
12.1 Approve Council Minutes - February 9, 11, 1987
12.2 Receive and File:
a. Monthly Departmental Reports - January, 1987
b. 1985-86 Audit Report
c. CIP Status Report
12.3 Approve Board And Committee Appointments:
a. Neighborhood Planning Organisation i4 - Rss. No. 87-29
b. Other Appointments To Be Determined At Meeting Deleted
12.4 Approve Pro-Tem Judge Appointments - Resolution No. 87-27
12.5 135TH/Murray Road LID Resolution Of Intent - Phase II
Res.t87-28
12.6 Approve Training Requests:
a. Child Abuse Investigation Seminar - :125.00
b. Technical Accident Intestigation - $1,230.00
c. Advanced Homicide Investigation - =394.00
Ra/Jo DA
13. NON-AOENDA ITSMS: From Council and Staff
13.1 Roads Study, Res. No. 87-30 Wirt 3-1-1 (Rd voted Nay and Jo
abstain")I Pass
13.2 City Administrator Review Criterion Jo/Ed - As modified
13.3 Solid Nast* Rates Study$ Council Consensus to refer back to
Utilities i franchise Committee on rat" issue.
13.4 Council Calendar Update - Verbal
14. EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 192.660 (1) (a), (d), (e), i (h) to
discuss employment of officer, labor relations, real property
transactions, and current and pending litigation issues. 9:54 P.M.
15. ADJOURNMENT 10:30 p.m.
Iv/4520A
i,
COUNCIL AGENDA - FEBRUARY 23, 1987 - PAGE 2
e.
T I G A R D C I T Y C 0 U N C I L
REGULAR MEETING MINUTES — FEBRUARY 23, 1987 — 6:30 P.M.
1. ROLL CALL: Present: Mayor Tom Brian (arrived at 6:50 PM);
Councilors: Carolyn Eadon, Jerry Edwards, Valerie
Johnson, and John Schwartz (arrived at 6:45 PM); City
Staff: Bob Jean, City Administrator (arrived at 6:50 PM);
David Lehr, Chief of Police (arrived at 7:30 PM); Bill
Monahan, Community Development Director (arrived at 7:10
PM); Ken Elliott, Legal Counsel; Catherine Wheatley,
Deputy City Recorder (arrived at 7:30 PM); and Loreen
Wilson, City Recorder (left at 7:30 PM).
2. CALL TO ORDER
a. Council President Edwards called the meeting to order at 6:30 PM
in the absence of Mayor Brian.
3. STUDY SESSION
a. City Recorder reviewed handout material with Council .
b. PHONE SYSTEM UPDATE
o City Recorder highlighted system information gathering process
and noted that system enhancement/growth recommendations would be
presented in 1987--88 budget request.
COUNCILOR SCHWARTZ ARRIVED: 6:45 PM
o After Council discussion, Councilor Johnson requested this
information be presented to the Council prior to April 21st.
MAYOR BRIAN AND CITY ADMINISTRATOR ARRIVED: 6:50 PM
C. MUNICIPAL COURT UPDATE
o City Recorder introduced Nadine Robinson, the newly hired Court/
Records Manager. She referenced written material submitted for
Council information.
o Councilor Johnson expressed concern regarding an amnesty program
in Court and requested Council review that program prior to
implementation.
d. RECORDS MANAGEMENT PROGRAM UPDATE AND STAFFING REQUEST
o City Recorder highlighted Tigar•d's Records Management program
history and synopsized written staff report. She recommended
Council approve the addition of one FTE OAI position prior to the
1987-88 budget request should staff find sufficient revenues to
support the position.
page 1 _ COUNCIL MINUTES — FEBRUARY 23, 1987
o Council requested staff submit a workprogram and cost synopsis
for the long-range Records Management Program prior to making a
commitment for additional staffing.
RECESS STUDY SESSION: 7:30 PM
CITY RECORDER LEFT: 7:30 PM
DEPUTY CITY RECORDER ARRIVED: 7:30 PM
CHIEF OF POLICE ARRIVED: 7:30 PM
RECONVENE REGULAR COUNCIL SESSION: 7:40 PM
4. CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS
a. City Administrator asked the following items be considered under
"Non-Agenda Items"
o Item 13.1 -- Roads Study Resolution - recommendation to
support the Oregon Finance Study.
o Item 13.2 - City Administrator's Review Criterion to be
used for the March 9 Performance Evaluation. Criterion
must be formally approved as was set last August.
f
o Item 13.3 -- Continuation from last week on the Solid Waste
Rates Study.
o Item 13.4 - City Council Calendar Update
b. City Administrator requested Item 12.3 b. be deleted from the
Consent Agenda.
5. VISITOR'S AGENDA
A. Russ Krueger, 1335 S.W. Sixth Avenue, Portland, Oregon 97225
addressed the Council concerning the S.W. Murray Road LID.
Mr. Krueger stated he met with the City Administrator concerning
his obligation on this LID. In addition to his financial
obligation on Murray, there are about 4 acres which he will be
losing for the right-of-way. Mr. Krueger stated he is willing to
give the land, but would like some sort of compensation on the
costs he is going to incur on the Murray extension.
6. PUBLIC HEARING - 1986-87 SUPPLEMENTAL BUDGET
A public hearing on the 1986-87 Supplemental Budget as approved by the
City of Tigard Budget Committee.
a. Public Hearing Opened
b. City Administrator summarized this agenda item. The Budget
Committee unanimously recommended the revised Budget of
$1,464,304.
Page 2 - COUNCIL MINUTES - FEBRUARY 23, 1987
' S
C. Public Testimony — No one testified.
apt by City Administrator-
d. Recommendation to ad
e. Public Hearing Closed
,
87-25 A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET
fRESOLUTION NO
FOR FISCAL YEAR 1986-87 AND MAKING APPROPRIATIONS-
FOR
PPROPRIATIONS•
ilor Eadon, to
S. Motion by
Councilor Johnson, seconded by Counc
adopt Resolution No. 87-25.
unanimous vote of Council present.
Motion passed by a
LID FINAL
PUBLICHALL BI.VD.lBURNHAM STREET ;
7' ASSESSMENT — PHASE 5
a• Public Hearing Opened
On February 9, 1987.
Engineer summarized this agenda item. Report for
t,. City ng the Final Engineering
the Council accepted on the final assessment r°11
Hall/Burnham LID and set the hearing
Property owners have been notified of the
23rd.
for February objections to the final assessment fis City
hearing. By code. any
made in writing. No objections were recwD w y r than
formatio
Qnthis LID were lows
Recorder. The Final Assessments estimates made at he time of
C. Public Testimony
P._.
ggLignts Oregon was Present
o Phil Edin, 27455 S.W• 207th,
Sherwood.
to represent Tigard Christian Church as one of the
owners affected by this LID. Mr. Edin testified
property on behalf
that he supports the Final Assessment.
wi h theworkof the
of the Church, they are very rated that
City on the whole project. As citizen he Mr. din asked
see the bridge widened•
he would like to
that it Bancroft Financing available, what will the
interest rates be?
Administrator and Mayor responded. The Bancroft
City
Bonds would probably not exceed nine percent, however,
this was an estimate only and not a formal commitment.
d, City Engineer recommended approval.
e, Public Hearing Closed
P*" 00U=L KC� _ FEBRUARY 23, 1987
a
f. RESOLUTION 87-07 AN ORDINANCE DETERMINING THE FINAL COST OF THE
IMPROVEMENTS IN THE HALL/BURNHAM (STREET) IMPROVEMENT DISTRICT;
G THE PROPERTIES, ING
APPORTIONINGHANDC US RECTIN
THE ASSESSMENTG THE ENTRYFITED OF ASSESSMENTS INSTHEADIEN
DOCKET AND SETTING THE INTEREST RATE.
g. Motion by Councilor Edwards, seconded by Councilor Johnson, to
adopt Ordinance No. 87-07.
Approved by unanimous vote of Council present.
8. PUBLIC HEARING-TEMPORARY USE Ito 87-01-CALVIN PMMYT_ffi CHURCH
NPO 03
Request for a temporary use permit to allow the installation of a
24'x32' modular classroom building on the west side of the existing
building for one year. The property is zoned R-3.5 (Residential 3.5
units per acre) Located: 10445 SW Canterbury (WCTM 2S1 118C Lot 2800) .
a. Public Hearing Opened
X b. Councilor Johnson declared that Calvin Presbyterian Church has
been her choice of congregation since moving to Tigard. She also
stated that she had been approached by one of the elders of the
Church on the mechanics of this item. Councilor Johnson said
that her association will in no way inhibit her ability to make
an impartial decision.
C. Community Development Director summarized this item. This
temporary building will be utilized as an interim measure until a
new sanctuary on the west side of existing structure is
constructed. There is no additional need for parking or lavatory
and sewer connection. Staff has recommended favorable for a
one--year temporary use with a variety of conditions as enumerated
in the Staff Report.
1 d. public Testimony
proaanents
o Reverend John R. Lacy, 10430 S.W. Hoodview Drive, Tigard,
Oregon, is the pastor of the Calvin Presbyterian Church.
Reverend Lacy thanked the Planning Director and Board for
recommending favorable consideration. This is for a
temporary structure only. Reverend Lacy showed the
Council pictures representing had the structure will
appear.
Mayor Brian advised Reverend Lacy that a Temporary Use is
for a one-year period only with the possibility of a
one-year extension.
Page 4 _ COUNCIL MINUTES - FEBRUARY 23, 1997
o Ken Cheeley, 15390 S.W. Alderbrook Court, Tigard, Oregon
testified that he is a member of the Calvin Presbyterian
Church. The church needs more space due to increased
attendance and addition of staff. This temporary
structure will help alleviate their space needs until such
time as the new facility can be constructed.
o Kitty Meyers, (no address given for the record) signed in
as a proponent on this issue. Ms. Meyers stated that
previous testimony reflected her planned presentation on
the issue; therefore, she declined to formally address the
Council.
Q. Community Development Director stated that the Staff recommends
favorable for the granting of a Temporary Use Permit for the
Calvin Presbyterian Church for a period of one year.
f. RESOLUTION NO. 87-26 A FINAL ORDER IN THE MAI-TER OF THE
APPLICATION FOR TEMPORARY USE APPROVAL REQUESTED BY CALVIN
PRESBYTERIAN CHURCH, FILE NUMBER TU 87-01, APPROVING THE
APPLICATION SUBJECT TO CERTAIN CONDITIONS, ENTERING FINDINGS AND
CONCLUSIONS.
g. Motion by Councilor Eadon seconded by Councilor Edwards, to
approve Resolution No. 87-26.
Approved by a unanimous vote of Council present.
9. PUBLIC HEARING - MUNICIPAL CODE AMENDMENT - SDC CST - C[Tr OF
TIC;ARD
A request for an amendment to Section 3.20 of the Tigard Municipal Code
to repeal Subsection 3.20.055 which currently allows for application of
Streets System Development Charge credits when making certain
improvements at the time of development.
a. Public Hearing Opened.
b. Motion by Councilor Johnson, seconded by Councilor Edwards, to
continue the Public Hearing to the Regular City Council Meeting
of March 23, 1987.
Approved by a unanimous vote of Council present.
10. PUBLIC HEARING - STREET VACATION - INEZ STREET - SAM DOTTER
a. Public Hearing Opened
b. CommunityDevelopment pment Director summarized this agenda item. The
staff has reviewed the application, cited a number of conditions
and recommended favorable.
C. Public Testimony - No one testified.
Page 5 - COUNCIL MINUTES - FEBRUARY 23, 1987
T
d. Community Development Director stated staff recommends favorable
for this vacation request.
e. ORDINANCE NO. 87-08 AN ORDINANCE VACATING A PORTION OF SW INEZ
STREET (NEAR SW 97TH AVENUE) AND DECLARING AN EFFECTIVE DATE.
f. Motion by Councilor Edwards, seconded by Councilor Johnson, to
adopt Ordinance No. 87-08.
Approved by unanimous vote of Council present.
11. SANITARY SEWER SERVICE TO PARCEL 21, LID 42 DISCUSSION
a. City Engineer reported that in 1983, LID 42 was formed to provide
sanitary sewers in the vicinity of 68th Parkway between Atlanta
and Franklin Streets. In reviewing the file, it appeared that
the LID was formed hastily in order to get sewers constructed
before the street was paved. Because of that procedure there
were some items left unresolved before the project went to
construction. Not all of the easements were obtained and, for
this reason, service to Parcel 21 (St. Clair property) has not
been established,
City Engineer explained that this discussion item was placed on
this meeting's agenda because of the street vacation scheduled as
the next item on the agenda. This street serves the St. Clair
property and could, in theory, be a route for serving that
property for sewer. City Engineer did not want this potential to
be precluded until Council reviewed the sewer options.
The original proposal was to provide sewer to Parcel 21 via an
easement across the adjoining property (Leiser property). This
easement has yet to be obtained. City Fngineer outlined the
potential for extending the sewer in 67th avenue or running it up
to 66th Avenue; however, these alternatives would be somewhat
expensive and were not recommended as more appropriate routes for
the sewer.
Many of the properties in this area are in the process of
redeveloping from residential single—family homes into business
parks, offices, etc. (for which the area is now zoned). Because
some of these properties may be redeveloped in the next few
years, going to the expense to provide sewer service to them now
may not be the best plan, It is possible the small lots may be
combined into one development; a sewer through the middle might
inhibit that development. City Engineer recommended a
determination that Parcel 21 is not benefited by this LID and,
therefore, be given a zero assessment in a final LID. This
occurred on a few other parcels for this LID during the
preassessment hearings because of topography problems.
:, Page 6 — COUNCIL MINUTES — FEBRUARY 23, 1987
Mr. St. Clair has spoken to the City Engineer and said that he
may prefer to stay in the LID and pay his assessment even though
he does not have a connection at this time. 8y participating in
the sewer construction, he would not be subject to a
"latecomer's" charge should he find a need for connecting to the
sewer at a later date.
Questions and discussion followed between City Council and the
City Engineer concerning this arrangement.
City Engineer noted that Mr. St. Clair and Ms. Leiser were
present at the meeting. He said that it may be best to hear what
Mr. St. Clair and Ms. Leiser, have to say before going further
with the recommendation.
Ann Leiser, 6009 Pendleton Court, Portland, OR 97221 commented
that in order for Mr. St. Clair to receive this sewer line it
would have to go through her property. She noted she was unsure
as to whether or not this would devalue her property. She also
commented that if the two properties were eventually combined to
be developed as one parcel then the sewer connection to Mr. St.
Clair's property would not be necessary.
C.J. St. Clair, owner of the property at 11565 S.W. 66th Avenue,
Tigard, Oregon addressed the Council. Mr. St. Clair noted the
history of the LID formation. Ho advised that he is paying for
the LID, but is still not hooked up to the sewer because of the
need for an easement. He said he wants the sewer but also noted
that because of the redevelopment in his area, his property may
never actually need it. Mr. St. Clair said his septic tank is
working all right presently . However, he indicated he was
concerned that he may need the sewer hook up if for soma reason
he couldn't continue to use the septic tank.
Councilor Johnson asked Mr. St. Clair if he was saying that he is
not feeling pressured to connect to the sewer immediately; yet he
is not willing to relinquish his right to do so if he needs it.
Mr. St. Clair responded, "That's right."
There was further discussion between Council and Mr. St. Clair.
Mayor suggested that it would be helpful to clarify what the
intent of the LID was at the time. Mr. St. Clair indicated he
x has letters from the City concerning his property and the LID.
Council consensus was for staff to conduct research regarding the
original LID and to meet with Mr. St. Clair and Ms. Leiser. This
item shall be rescheduled for further discussion at the March 23,
1987 meeting.
Page 7 — COUNCIL MINUTES — FEBRUARY 23, 1987
12. PUBLIC HEARING - STREET VACATION - 66TH & ATLANTA - GERRY CACH
Ca. Public Hearing Opened
b. Community Development Director summarized this item. He noted
that this is a street vacation request for a portion of S.W. 66th
Avenue between Atlanta and Baylor Street. The request was
submitted by Gerry Cach and was Council--initiated following
Mr. Cach' s recommendation.
The issue is whether or not to vacate a piece of street that
possibly has no use as part of Tigard's transportation system but
could become part of a larger parcel of property for future
development. Community Development Director advised that the
property is in the Tigard Triangle where there have been a number
of street vacation requests in that area to eliminate residential
streets and there by creating "super blocks."
Staff has reviewed the application and received input from
various entities such as PGE, Metzger Water District and the
Tigard Water District. As result of input received, staff has
modified the vacation area and is note0 in the proposed Ordinance
concerning this vacation. Community Development Director
described in detail the changes and answered questions by the
Council.
C. Public Testimony
Proponent
o Geraldine Ball, Chairperson of NPO H4, 11515 S.W. 91st
Avenue, Tigard, Oregon, testified that NPO q4 voted
unanimously for approval of the vacation.
Opponent
o Randy Yolk, representing Tigard Water District, Assistant
Superintendent, 8841 S.W. Commercial Street, Tigard,
Oregon, testified that he is not really an opponent.
Tigard Water District has a double-wide gate which faces
the freeway (along 66th Street) that they must get into
for maintenance purposes.
During discussion it was noted by City Administrator that
an easement for the Water District is one of the
conditions of the Ordinance for the subject vacation. The
vacation will not become effective until a 20-foot wide
easement is retained to the benefit of Metzger Water
District and Portland General Electric for the operation
and maintenance of their services over the west 20 feet of
the area to be vacated.
d. Council discussed the easement issue. There was a recommendation
that wording in Section 2 (2) be changed to read:
j Page 8 - COUNCIL MINUTES - FEBRUARY 23, 1987
Subject to adequate land being vacated to the Tigard Water
District, a private ingress for ingress and egress be
granted to the northerly abutting property owner (single
family residence) from the southerly abutting property
owner (Tigard Water District). The easement document and
area description as mutually agreed upon by the owners of
Tax Lot 100 and Tax Lot 600, to be approved by the City
Attorney and Engineering Division.
e. Community Developement Director recommended that the street
vacation be approved as modified by the Council.
f. Public Hearing Closed.
9. AN ORDINANCE VACATING A PORTION OF SW 66TH AVENUE (FROM SW
ATLANTA STREET TO SW SAYLOR) AND DECLARING AN EFFECTIVE DATE.
h. Motion by Councilor Eadon, seconded by Councilor Edwards, for
adoption of Ordinance No. 87-09 with Section 2 (2) amended as
previously stated.
Approved by a unanimous vote of Council present; 5-0.
13, CITY CENTER PLAN TASK FORCE PLAN REPORT
a. Councilor Johnson reported that there have been approximately 20
interest applications received for the the City Center Task
Force. Recommendations for appointments to the Task Force should
be completed within the next few weeks.
b. Community Development Director reported that Staff has been
working with Portland State University in determining what their
role will be with the newly created Task Force. Senior Planner
Newton has been working directly with the University.
RECESSED COUNCIL MEETING - 9:06 p.m.
CALLED CONTRACT REVIEW BOARD TO ORDER - 9:06 P.M.
14. LOCAL CONTRACT REVIEW BOAP.D
a. ROLL CALL: Present: President Tom Brian, Board Members Carolyn
Eadon, Jerry Edwards, Valerie Johnson, John Schwartz. Staff
present: Bob Jean, City Administrator; David Lehr, Chief of
Police; Bill Monahan, Community Development Director; Ken
Elliott, Legal Counsel; and Catherine Wheatley, Deputy Recorder.
b. Community Development Director summarized the request for
engineering vehicles. On January 13, 1987 the City requested
bids for two cargo mini vans which are to be used primarily by
the Engineering Division as inspection vehicles. The bid was
advertised in the Gaily Journal of Commerce and sent to specific
vendors. Nine bids were received; however, three bidders were
disqualified for not meeting all specifications. Of the
C.E
t Page 9 - COUNCIL MINUTES - FEBRUARY 23, 1987
remaining 6 vendors, Gateway Ford in Newberg has the lowest
qualified bid. After full evaluation of the vehicles and the
bid, staff recommended the City purchase these two vehicles from
Gateway Ford at a total cost of $18,124.00.
`r
C. There was discussion by the Board with questions directed to the
Community Development Director on the bid packages and options
requested. Community Development Director reported that the
engine size (too small) was the reason for disqualifying the bid
packages.
d. Motion by Councilor Edwards, seconded by Councilor Eadon, to
authorize the City Administrator to approve the necessary
purchase requisition and order to purchase from Gateway Ford,
Newberg, Oregon two cargo mini vans in the amount of $18,124.00.
Approved by a unanimous vote of Board Members present.
e. Adjournment: 9:12 P.M.
COUNCIL RECONVENED: 9: 12 p.m.
15. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
Motion by Councilor Eadon, seconded by Councilor Johnson, to delete
Item 15.3 b and:
15. 1 Approve Council Minutes - February 9, 11, 1987
15.2 Receive and File:
a. Monthly Departmental Reports - January, 1987
b. 1985-86 Audit Report
c. CIP Status Report
15.3 Approve Board And Committee Appointments:
a. Neighborhood Planning Organization M4 -• Resolution No. 87-29
b. Other Appointment to be Determined at Meeting (Deleted)
15.4 Approve Pro-Tem Judge Appointments - Resolution No. 87-27
15.5 135TH/Murray Road LID Resolution Of Intent - Phase II -
Resolution No. 87-28
15.6 Approve Training Requests:
a. Child Abuse Investigation Seminar - $125.00
b. Technical Accident Investigation - $1,230.00
c. Advanced Homicide Investigation - $394.00
Discussion followed. Councilor Eadon noted that attached to the
Library Monthly report are two concerned citizen comment forms
regarding the parking lot, the driveway entrance and the library noise
levels. Consensus of Council was that City Administrator should
respond to these concerns by contacting or writing to the individuals.
Perhaps, an update to the community in general on parking and driveway
concerns at the Civic Center should be addressed in the City Newsletter.
Page 10 - COUNCIL MINUTES - FEBRUARY 23, 1987
ay Road LID Resolution of
135th/Murr {
There was discussion on Item 15.5, 3 property in the area, addressed
Intent• Mr. Russ Krueger, as a mal
. Cosnss
the Council on some of his concerdlrectednwithu noochanges lin proposal
Staff is to proceed as previously
for 135th/Murray LID at this time.
Motion approved by a unanimous vote of Council present.
16. NON-AGENDA ITEMS: From Council and Staff
16.1 Roads Study.
ce Study
a City Engineer reported that the Oregon Roadve moment bodies
represents the efforts Assothree
i tionscf Oregon te government
and the
(League of Oregon Cities,
Oregon Department of Transportation) in an attempt to devise ttion
system of generating additional State funding for transportation
in Oregon. Resolution and ues the State Legi lature and eRoads Oregon
the Governorto
Finance Study a urges
approve legislation to adopt the Study's recommendations. City
Engineer advised that the legislative hearings on the Road Study
begin next weak.
workshop
b Mayor reported that he recently attended a half-day Mayor
concerning this issue and is familiar with the Study. of
is lot of commented there thea AssociationsGofslbetweenon Oregon Counties League and the
Oregon Cities, the need for a large
Department of Transportation conceit lfor this type of program•
number of people to expresng
s support
but the Mayor said those flaws
There are flaws in the study,
should be agdresnof thelegislature.
governmental ent�tieseport has
the consensu approval
more
ime to
view the
C. Councilor Jars n said she would unless this could be dt dyed and then e ratified
Resolution
through a telephone poll, she would have to abstain from voting•
d, Councilor Edwards P proving red that he needed the Proposed resolution a to review the
proposal ba
e• City Administrator advised that a telephone poll on a Resolution
would not be possible. He noted the reason for placing
this
Resolution on the Agenda for this meeting is to be able to get it
down to the Legislature. Staff received an alert call from the
President of the league of Oregon Cities that the Chairman of the
the hill into
House and Transportation
nextouple of
�cittee nwweeks. split City Adm nistrator
three bills within the
said the whole purpose of the Study was to deal with issue
comprehensively.
t. f, RESOLUTION NO. 87-30 A
FINANCE STUDY AND URGINTHE 0
G ETHAT ESOLUTITHE ESTATEINLEGISLATURE�AND ROADS
GOVENOR APPROVE LEGISLATION TO ADOPT THE STUDY'S RECOMMENDATIONS.
;l
Page 11 - COUNCIL MINUTES - FEBRUARY 23, 1987
g. Motion by Councilor Eadon, seconded by Mayor Brian, to approve
Resolution No. 87-30.
Approved by a majority vote of Council present; 3-1-1, Councilor
Edwards voted "No" and Councilor Johnson abstained.
16.2 City Administrator Review Criterion.
a. City Administrator submitted for review the criterion for the
upcoming Administrator Review.
b. There was discussion on the review form. Mayor noted that at the
last meeting where this form was discussed, Section 2 was to be
changed to have a 1 through 5 rating rather than the (—), (x) and
(+) . Consensus of Council that the 1 through 5 rating would be
preferred.
C. Motion by Councilor Johnson, seconded by Councilor Eadon, to
adopt the review criterion for the performance of the City
Administrator as submitted with the modification that the rating
be 1 through 5 as noted previously.
Approved by a unanimous vote of Council present.
16.3 Solid Waste Rates Study.
a. City Administrator reported on the comments from Wayne Lowry,
Acting Finance Director. In reviewing the proposed rate setting
procedure, the Finance Department noted that TMC 11.04.090(c)
sets forth a variety of factors to be taken into consideration by
the Council in setting solid waste rates. Limiting the rate
setting criterion to profit only may exclude some very essential
elements including soundness of management.
The Finance Department further reported that because there is no
competition between haulers, the City must maintain incentives
for haulers to be efficient and frugal in their operations and at
the same time provide the highest quality of service at the
lowest rate possible.
The Finance Department recommended that the rate setting
procedure be referred back to the Utility and Franchise Committee
to insure that the criterion for the setting of rates has not
minimized incentives for efficient management or any of the other
factors described by the TMC.
d. City Attorney's office also submitted comments similar to the
Finance Department's.
e. City Administrator advised that if this issue is referred back to
the Utilities and Franchise Committee, then either Wayne Lowry or
Chuck Corrigan could give some assistance to the Committee on
this subject.
Page 12 — COUNCIL MINUTES — FEBRUARY 23, 1987
¢. Council Consensus was to refer this issue back to the Utilities &
Franchise Committee for further review and comment.
16.4 Council Calendar Update.
a. City Administrator reviewed the changes and updates for the
Council Calendar.
COUNCIL ADJOURNED INTO EXECUTIVE SESSION — 9:54 P.M.
17. EXECUTIVE SESSION: The Tigard City Council will 90 into Executive
Session under the provisions of QRS ?92.660 (1) (a), (d), (e), & (h) to
discuss employment of officer, labor relations, real property
transactions, and current and pending litigation issues.
18.
ADJOURNMENT: 10:30 P.M.
Deputy Recorder — City of Tigard '
ATTEST:
K
Mayor — City of Tigard
LW/4556A
'µ
Page.13 - COUNCIL MINUTES FEBRUARY 23, 1987
5-
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TIMES PUBLISHING COMPANY Lsga! 7 6954
P.O.BOX 370 PHONE(503)884-0360 �OtiC7
BEAVERTON,OREGON 97075 RECEIVE®
Legal Notice Advertising FEB 231987
• � D Tearsheet Notice
City of Tigard C# yOFT1
• P O Box 23397 • ❑ Duplicate Affidavit
, Tigard, OR 97223 •
AFFIDAVIT OF PUBLICATION
STATE OF OREGON,
COUNTY OF WASKNGTON, )ss.
1, Anne .lean
being first duly sworn, depose and say that 1 am the Advertising
OHrector,or his principal clerk,of the iga r d T i m A a
a newspaper of general circulation as defined in ORS 193.010
and 193.020;published at_ `r i 8 a r d _in the
aforesaid county and state;that the
City Caiinci--1—h I23187
a printed copy of which is hereto annexed.was published in the
entire issue of said newspaper for 1 successive and
consecutive in the following issues:
Fah 19- _19 R 2 --
Subscxibaid and forR.me thin Fah- 19 - 198
7
Notary Public for Oregon
My cona Exp"": "Ifo-$8
AFFIDAVIT' ;.-
CITY OF TIGARD, OREGON
AFFIDAVIT OF POSTING
In the Matter of the Proposed
CITY OF TIGARD ORDINANCES NOS. 87-07, 87-08, 87-09
STATE OF OREGON )
County of Washington ) ss
City of Tigard )
I� being first duly sworn, on
oath, depose and say:
That I posted in the following public and conspicuous places, a copy of
Ordinance Numbers) 87-0? 87-OS 87-09
which were adopted at the Council Meeting dated February23-,-1987
copy(s) of said ordinance(s) being hereto attached and by reference made a
part hereof, on the _�'�day of J-)[ rr rN , 1987.
1. Tigard Civic Center, 13125 S,W. Hail Blvd. , Tigard, Oregon.
2. U.S. National Bank, Corner of Main and Scoffins, Tigard, Oregon
3. Safeway Store, Tigard Plaza, S.W. Hall Blvd. , Tigard, Oregon
Subscribed and sworn to before me this' day of 'Tae� 199
FF• :bi3i S!r,xr /
`,�py`�•`N W.,.fie'`�8}.'• \�
a �� F �i Notary Public for Oregon
,'x nLa E
My Commission Expires:
�••oF O
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CITY OF TIGARD, OREGON
ORDINANCE NO. 87�2
AN ORDINANCE DETERMINING THE FINAL COST OF THE IMPROVEMENTS IN THE
HALL/BURNHAM (STREET) IMPROVEMENT DISTRICT; APPORTIONING THE COST AMONG THE
BENEFITED PROPERTIES, SPREADING THE ASSESSMENT AND DIRECTING THE ENTRY OF
ASSESSMENTS IN THE LIEN DOCKET AND SETTING THE INTEREST RATE.
The Council Finds:
1. The Hall/Burnham (Street) Improvement District was formed and the
improvementsdirected to be made by Ordinance No. 85-47, as amended by
Ordinance No. 86-29.
2. The improvements have been made in accordance with the final engineering
report adopted by Resolution No. 87-18. The report contains a proposed
assessment roll.
3. Notice of the proposed assessments was directed to be given by
Resolution No. 87-18.
4. Individual mailed notice of the proposed assessment for each property was
mailed to each property owner on February 10, 1987. The notice advised
the property owner of the opportunity to object in writing to the proposed
assessment and that written objections would be considered at a public
hearing. The public hearing was held on February 23, 1987.
S. property owners filed written objections. The Council
considered these objections.
6. The total final cost is the sum of $186,114.94 and the assessments against
individual properties are as set forth in the assessment roll and that
each property is specifically benefited in the stated amount.
THE CITY OF TIGARD ORDAINS AS FOLLOWS:
Section l: The final total cost of $186,114.94,
less $40,000-00 contributed
from City Street System Development Fund, shall be assessed against the
individually benefited properties as apportioned in the attached assessment
roll entitled Final Assessment Roll for Hall/Burnham (Street) Improvement
District and dated February 23, 1987.
Section 2: The Finance Director shall mail an Assessment Notice to each
property owner and the notice shall state the amount of the assessment which
is due immediately and that applications may be made to make installment
payments. Such applications shall be reviewed by the Finance Director for
eligibility.
ORDINANCE NO. 87-_O.�2_
Page 1
Section 3: The Finance Director is directed to enter each benefited property
and the amount of the assessment against the property as shown on the Final
Assessment Roll for Nall/Burnham (Street) Improvement District dated February
23, 1987, in the lien docket of the City separate from other prior or
subsequent assessments and the same shall constitute a lien against each
x
respective property and bear the interest rate of the net effective interest
rate of the bond at the time of the bond sale plus a two percent charge until
paid.
vote of all Council members present after
PASSED: By unanimous
4 being road by number and title only, this 23rd day
of February 1967.
teras"-R--Nita ." --by-Ree6uer
Catherine Wheatley, Deputy Recorder
APPROVED: This 23rd _ day of February 1967.
Thomas M. Brian, Mayor
RRW:cn/O638W
l x�
ORDINANCE MO. 87- 01_
Page 2
rebruary 23, 1987
Final- Assessment Roll for Hall/Burnham (Street) Improvement District
U&J140�-Munments were based upon the total project cast and were assessed
iPiei! tlra=Oope ,jr.basad on sgvry..f � and front.footage. Total project
coat was_+divide equally agalastt,the 'area°and.the fronik footage. The total
f�rroo�V cast ssmsed against the.- ��as was redypd - by 540,000. . The
i40;�00 credit case-from the City-of Tiggard system devel6iment charge, These
monies were allocated to this project;6y City of Tigard ordinance number .86-
M Two of the property owners, the City of Tigard (Tax Lot 401) and Tigard
Christian Church (Tax Lot 701) elected to have their payment for right-of-wax
acquisition credited against their final assessment. The final assessment are
shown in Table 2a. The assessments are shown both as gross assessments and
Ott assessments, which have the right-of-way purchase credited against the
assessment.
TABLE 2a. OWNERSHIP AND FINAL ASSESSMENTS
Assessed Area in Front Final
T=t Owner Value LID ac Footage Assessment
410 Richard N. Sturgis $286,000 0.7 162 S 19,079,63
401 City of Tigard 555,200* 2.8 674 77,832.05
702 Richard N. and 11
Francis C. Sturgis 76,600 0.9 140 209555.81
701 Tigard Christian Church 700,000** 0.9 279 28,6_
TOTAL 5.3 1,255 $146,114.94
*Tax Lots 700 and 401 were combined in 1985: Estimated value of Tax Lot 700
is $15,200; 1984 purchase price for Tax Lot 401 was 5540,000 (appraised at
$478,000 in 1984).
**Appraised value from church's financial officer.
The final assessments shown in Table 2b, adjusted for credits for right-of-way
Purchase, would be reduced to the following amounts:
TABLE 2b NET FINAL ASSESSMENTS
Tax Lot Owner Net
Assessment Credit Assessment
400 Richard N. Sturgis S 19,079.63 none S 19,079.63
401 City of Tigard 77,832.05 $11,139.00 66,693.05
702 Richard N. and
Francis C. Sturgis 20,555.81 none ' 20,555.81
F
701 Tigard Christian Church 28,647.45 8,2� 20,439_45
TOTAL FOR HALF-STREET $146,114.94 $19,347.00 $126.767.94
�v
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CITY OF TIGARD, OREGON
6
ORDINANCE NO. 87-,_�
AN ORDINANCE- VACATING A PORTION OF SW INEZ STREET (NEAR SW 97T4 AVENUE) AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the Tigard City Council initiated this vacation request pursuant to
Section 15.08.040 of the Tigard Municipal Code; and
WHEREAS, the reason and purpose for this vacation is to return a portion of SW
Inez Street to private ownership facilitating the development of Butler
Terrace Subdivision; and
WHEREAS, the vacation is recommended by the Planning Commission and the
Department of Community Development; and
WHEREAS, in accordance with ORS 271.100, and TMC Section 15.08.110, the
Council fixed a time and place for the public hearing and the Recorder
published notice and posted notice in the area to be vacated; and
WHEREAS, notice has been mailed to all property owners abutting said vacation
area and all owners in the affected area, as described in ORS 271.080; and
WHEREAS, the Council, having held a hearing on February 23, 1987, finds the
public interest will not be prejudiced by the vacation as provided by ORS
271.120 and TMC Section 15.08.130; and
WHEREAS, the Council finds that it is in the public interest to approve the
request to vacate a portion of SW Inez Street right-of--way because the public
interest will not be prejudiced; and
WHEREAS, the Council finds that the following conditions are necessary to
vacate said land: -
1. That a permanent pedestrian/bikeway easement be retained over a
portion of the vacated area, said portion being described in the
attached Exhibit B. The terms and conditions of said easement
being those standard terms and conditions adopted by the City
for use with pedestrian/bikeway easements and reading as follows:
A bicycle way and pedestrian way, which may be used by
pedestrians and non-motorized mechanical means of
transportation, such as bicycles and for no other purposes,
and for said purposes to place, construct, operate, replace,
maintain, inspect, reconstruct and install necessary
improvements, and the right to enter upon such premises for
said purposes.
ORDINANCE NO. 87- 0g
Page 1
E:
ve until
shall this ordinance be of be tthe 31st
Section_ :. In no situationthe City Council and approval by Mayor.
day after its enactment by
unanimous vote of all councimemthis present
after
u
PASSED: By read by number and titleonly.
being 1987.
of Fe
-
tore
Catherine Wheatley, Deputy Recorder
AppQpVEo: This R___�__._ day of
February 1987.
""homas Brian. Mayor
q
U,
b
a ORDINANCE No. 87— --
page 4
lw/4487A
. m
h
The City shall have the right at any time to enter upon the
above described real property for the purposes hereinabove
mentioned, and in connection therewith may remove any trees,
shrubs or brush necessary or convenient to accomplish said
purposes.
The underlying title owners, their heirs, successors, assigns
or representatives shall not construct or maintain any
building or other structures upon the above described real
property.
The underlying title owners will reserve the right to utilize
the said area for all private lawful purposes which do not
unreasonably interfere with or are not inconsistent with the
uses thereof by the grantee and the public for the purposes
herein stated.
It is expressly understood that this easement does not convey
any right, title or interest except those expressly stated in
this easement, nor otherwise prevent Grantors from the full
use and dominion hereover; provided, however, that such use
shall not interfere with the uses and purposes of the intent
of the easement.
In consideration of the premises, the City agrees that if
said City, its successors or assigns should cause said
easement to be vacated, the right of the City in the
above-described easement will be forfeited and shall
immediately revert to the underlying title owners, their
successors and assigns in the case of such event.
2. The vacation shall not be effective until the effective date of
this ordinance, and a certified copy of this ordinance has been
recorded with the Washington County Clerk, Assessor, and
Surveyor.
THE CITY OF TIGARD ORDAINS AS FOLLOWS:
Section 1: The Tigard City Council hereby orders the vacation of a portion of
SW Inez Street (near 97th Avenue) as described on the attached Exhibit "A,"
and by this reference made parts hereof.
Section 2: The Tigard City Council further orders that the vacation be
subject to the following conditions: $ '
1. That a permanent pedestrian/bikeway easement be retained over a '
portion of the vacated area, said portion being described in the
attached Exhibit B. The terms and conditions of said easement
being those standard terms and conditions adopted by the City
for use with pedestrian/bikeway easements and reading as follows:
�( ORDINANCE W. 87-OC'
7 Page 2
t
16
A bicycle way and pedestrian way, which may be used by
pedestrians and non—motorized mechanical means of
trans portatiyn, such as bicycles and for no other purposes,
and for said purposes to place, construct, operate, replace,
maintain, inspect, reconstruct and install necessary
improvements, and the right to enter upon such premises for
said purposes.
The City shall have the right at any
time
'to
oseenter
cion tthe
e
above described real property
for mentioned, and in connection therewith may remove any trees,
shrubs or brush necessary or convenient to accomplish said
purposes.
The underlying title owners, their heirs, successors, assigns
or representatives shall not construct or maintain any
building or other structures upon the above described real
property.
The underlying title owners will reserve the right to utilize
the said area for all private lawful purposes which do not
unreasonably interfere with or are not inconsistent with the
uses thereof by the grantee and the public for the purposes
herein stated.
it is expressly understood that this easement does not convey
any right, title or interest except those expressly stated in
this easement, nor otherwise prevent Grantors from the full
use and dominion hereover; provided, however, that such use
shall not interfere with the uses and purposes of the intent
of the easement.
In consideration of the premises, the City agrees that if
said City, its successors or assigns should cause said
easement to be vacated, the right of the City in the
above—described easement will be forfeited and shall
immediately revert to the underlying title owners, their
successors and assigns in the casae of such event.
2. The vacation shall not be effective until the effective date of
this ordinance, and a certified copy of this ordinance has been
recorded with the Washington County Clerk, Assessor, and
Surveyor.
ORDINANCE NO. 87-06
Page 3
EXHIBIT "A"
Description of Area to be Vacated
1 .
A portion of S.W. Inez Street from S.W. 97th Avenue to the Westerly line of
Penrose Terrace Subdivision.
Beginning at a point which is South 0043'30" West, 24.24 feet from the
Southeast corner of Lot 33, TIGARDVILLE HEIGHTS, a plat of record in the
Northwest quarter of Section 11, Township 2 South, Range l West, Willamette
Meridian, City of Tigard, Washington County, Oregon; thence from said
beginning point continuing South 0043'30" West along the West line of
PENROSE TERRACE, a plat of record, 15.76 feet; thence South 89052'02" West,
490.32 feet to the iasterly right-of-way of S.W. 97th Avenue; thence Northerly
along said right-of-way 40.00 feet to the South line of said Lot 33,
TIGAROVILLE HEIGHTS; thence North 89052102" East, along said South line
225.21 feet; thence along the arc of a 45.00 foot radius, non-tangent curve to
the left 86.78 feet to an Iron Rod (the radius point bears Northeasterly and
the chord bears South 69012'40" East, 73.95 feet); thence along the arc of a
16.00 foot radius curve to the right 9.29 feet to an Iron Rod (the long chord
bears North 72010'38" East, 9.16 feet); thence North 88048'50" East, 66.39
feet to an Iron Rod; thence along the arc of a 1163.91 foot radius curve to
the right 48.96 feet (the long chord bears North 89059155" East, 48.96
feet); thence South 88049'00" East, 72.50 feet to the point of beginning.
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.' EXHIBIT uses
Description of Area to be Retained as a Pedestrian/Bikeway Easement
Tht portion of land located in the Northwest quarter of Section 11, Township 1
South, Range 1 West, Willamette Meridian, and being more particularly
described as follows:
k Beginning at the southwest corner of Lot 1, Butler Terrce, a recorded Plat,
Washington County Plat Records; thence North 00046'52" East, on the west
line of said Lot 1, 20.0 feet; thence South 89052'02" West approximately 125
feet to the east right-of-way line or S.W. 97th Avenue (County Road 1982);
thence southerly on said east right-of-way line on a nontangent 477.46 foot
radius curve concave to the west, 20 feet; thence North 89052102" East 105
feet; thence South 00046'52" West, 20 feet; thence North 89052'02" East
140.41 feet; thence North 00007'58" West 12.97 feet to a 45-foot radius
curve on the south right-of--way line of S.W. Inez Street; thence northeasterly
on said 45 foot radius curve (the chord bears North 44030'57" West 19.84
feet), 20 feet to the point of beginning, containing approximately ,12 acres.
4547A
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CITY OF TIGARD. OREGON
ORDINANCE NO. 87-O'l
AN ORDINANCE VACATING A PORTION OF SW 66TH AVENUE (FROM SW ATLANTA STREET TO
SW SAYLOR STREET) AND DECLARING AN EFFECTIVE DATE.
i
WHEREAS, the Tigard City Council initiated this vacation request pursuant to
Section 15.08.040 of the Tigard Municipal Code; and
WHEREAS, the reason and purpose for this vacation is to return a portion of SW
66th Avenue to private ownership facilitating future development; and
3
WHEREAS, the vacation is recommended by the Planning Commission and the
Department of Community Development; and
WHEREAS, in accordance with ORS 271.100, and TMC Section 15.08.110, the
Council fixed a time and place for the public hearing and the Recorder
published notice and posted notice in the area to be vacated; and
WHEREAS, notice has been mailed to all property owners abutting said vacation
area and all owners in the affected area, as described in ORS 271.080; and
WHEREAS, the Council, having held a hearing on February 23, 1987, finds the
public interest will not be prejudiced by the vacation as provided by ORS
271.120 and TMC Section 15.08.130; and
WHEREAS, the Council finds that it is in the public interest to approve the
request to vacate a portion of SW 66th Avenue right-of-way because the public
interest will not be prejudiced; and
WHEREAS, the Council finds that the following conditions are necessary to
vacate said land:
1. That the southerly 60 feet of the proposed vacation not be
vacated for traffic circulation and street improvement reasons
as stated earlier. The revised area to be vacated being shown
in Exhibit "S."
2. Subject to adequate land being vacated to the Tigard Water
District, a private easement for ingress and egress be granted
to the northerly abutting property owner (single family
residence) from the southerly abutting property owner (Tigard
Water District). The easement document and area description, as
mutually agreed upon by the owners of Tax Lot 100 and Tax Lot
600, to be approved by the City Attorney and Engineering
Division.
3. That a 20-foot wide easement be retained to the benefit
(grantee) of Metzger Water District and Portland General
Electric for the operation and maintenance of their services
over the west 20 feet of the area to be vacated.
ORDINANCE NO. 87-Qq
Page 1
A
4. The vacation shall not be effective until the effective date of
this ordinance, and a certified copy of this ordinance has been
recorded with the Washington County Clerk, Assessor, and
Surveyor.
THE CITY OF TIGARD ORDAINS AS FOLLOWS:
Section 1: The Tigard City Council hereby orders the vacation of a portion of
SW 66th Avenue (from Atlanta Street through its intersection with SW Baylor
Street) as described on the attached Exhibit "A" and shown on the attached
Exhibit "B", and by this reference made parts hereof.
Section 2: The Tigard City Council further orders that the vacation be
subject to the following condition:
1. That the southerly 60 feet of the proposed vacation not be
vacated for traffic circulation and street improvement reasons
as stated earlier. The revised area to be vacated being shown
in Exhibit "B."
2. Subject to adequate land being vacated to the Tigard Water
District, a private easement for ingress and egress be granted
to the northerly abutting property owner (single family
residence) from the southerly abutting property owner (Tigard
Water District). The easement document and area description, as
mutually agreed upon by the owners of Tax Lot 100 and Tax Lot
600, to be approved by the City Attorney and Engineering
Division.
u ' 3. That a 20-foot wide easement be retained to the benefit
(grantee) of Metzger Water District and Portland General
Electric for the operation and maintenance of their services
over the west 20 feet of the area to be vacated.
4. The vacation shall not be effective until the effective date of
this ordinance, and a certified copy of this ordinance has been
recorded with the Washington County Clerk, Assessor, and
Surveyor.
Section 3: In no situation shall this ordinance be effective until the 31st
day after its enactment by the City Council and approval by the Mayor.
PASSED: By unanimous vote of all Council members present after
being read by number and title only, this 23rd day
of February 1987.
6eree�+-Rr-�►��se�r�}�1t-Reee --
Catherine Wheatley, Deputy Recorder
APPROVED: This 23rd day of February 1987•
Thomas Brian, Mayor
.....RC:cn/0670W
....ORDINANCE NO. 87-yq
71
EXHIBIT "A"
A tract of land located in the southeast quarter of Section 36, Township 1
South, Range i West, Willamette Meridian, City of Tigard, Washington County,
Oregon, more particularly described as follows:
Beginning at the northeast corner of Lot 24, Block 4, West Portland
Heights, a recorded plat, Washington County Plat Records; thence South 01. 06'
East, on the east line of said Block 4 and its southerly extension, 368.9 feet
to the northeast corner of Block 7, said West Portland Heights; thence North
880 53' East approximately 70 feet to the west right-of-way line of Interstate
Highway No. S. thence North, on said west right-of-way line, approximately 60
feet to the easterly extension of the north right-of-way line of S.W. Baylor
Street; thence South 88. 53' West on said easterly extension approximately 10
feet to the east right-of-way line of S.W. 66th Avenue; thence North 01. 06'
c West on said east right-of-way line, 308.9 feet to the easterly extension of
the north line of said Block 4, thence South 88. 53' West on said easterly
extension, 60 feet to the point of beginning, containing approximately .52
acres.
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EXHIBIT "B"
A tract of land located in the southeast quarter of Section 36, Township 1
South, Range 1 West, Willamette Meridian, City of Tigard, Washington County,
Oregon, more particularly described as follows:
Beginning at the northeast corner of Lot 24, Block 4, West Portland
Heights, a recorded plat, Washington County Plat Records; thence South 010 06'
East, on the east line of said Block 4, 308.9 feet to the southeast corner of
said Block 4, said West Portlarai Heights; thence North 88° 53' East
approximately 60 feet to the west right-of-way line of Interstate Highway
No. 5; said line being also the east right-of-way line of S.W. 66th Avenue,
thence North, on said west right-of--way line, North 010 06' West 308.9 feet to
the easterly extension of the north line of said Block 4; thence South 880 53'
West on said easterly extension to the point of beginning.
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0670W
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'REVISED AREA . TO BE VACATED
i
tEEECTE PROPERTY 1
3WNgRS
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QES STREET- �
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•@ 1 70p 24: .@rO�O,
100 2423 �� _. 322 22 Z ACATION1421 _ 21 >Zo 20 >AiREA
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STREET w
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3,509 341 01 1 e e 21 ' 1
540/ at 1*3 1
1 •211 231 241 25 X24 23 26j
� i. �t�1 1 1 i t.OJtFf i�J
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Tom,(/ STREET = i
DATE
I wish to testify before the Tigard City Council on
the following item: (Please (print the information)
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Name, Address and Affiliation Name, Address and Affiliation
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{4 DATE
I wish to testify before the Tigard City Council on
the following item: (Please print the information)
Item Description: + (-/ I I,- I I z y r\ ok vvj
R#RRR#RRRRRRRR#R���RRRRRRRRRRRRRRR# RRR#RRRRRRRRRR#RRR#RBBB#R#######RBBB#RRR##R
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ame, Address and Affiliation Name, Address and Affiliation
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the following item: (Please print the information)
Item Description: S
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�*arararar�aaratar;eararar;eararar>tarararataratarararaeararararararar araratarararar�aea�**,�s,�**s****,�,�ee**�r,�ee*�**e****e
N , Address and Affiliation Name, Address and Affiliation
-. ar*•***arsarecce*ararararararararararar>rararar*ar*ararararar**see*****,►arararararar*arararar*areas**arar*atararar*arar+tarar
DATE — ;:k 3
I wish to testify before the Tigard City Council on
the following item: (Please print the information)
Item Description: # 417� r) C
.arararararararararararararararararararararararararararararararararar ararararararear,rear*arsr,�are*ee***ear**ararerr*«ar**#e,rararar
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Name, Address and Affiliation Name, Address and Affiliation
£i
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DATE
I wish to testify before the Tigard City Council on
the following item: (Please print the information)
Item Description:
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Name, Address and Affiliation Bane, Address and Affiliation
Date - -
I wish to testify before the Tigard City Council on
the following item: (Please print your name)
Item Descrlption�:3ttj -- L (,-7
roponent (for) Opponent (against)
me, Address and Affiliation Name, Address and Affiliation
Oe Y-a.11,L L L-5c1h, � , L)
MEMORANDUM
CITY OF TIGARD, 7REGON 2 SF; 1 0-y%
TO: Honorable Mayor and City Council February 17, 1987
FROM: Doreen Wilson, Recorder Go
SUBJECT: Phone System Status Report
Attached is a copy of the most recent report Council received regarding the
City's phone system. To date, staff is continuing to work with the Phone
Company to determine what phone needs are being experienced and plan the most
cost effective system enhancement. This is anticipated to be presented in the
1987-89 budget request.
Staff is aware that the citizens' initial contact with City offices is usually
via the telephone. We continue to focus on the need for prompt, courteous,
and professional service at the phone switchboard. If you have any comments
or suggestions, please foal free to contact my office!
Iw AS49A
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Loreen Wilson, City Recorder January 12, 1907
FROM: Sherrie Burbank, Officer Services Manager
SUBJECT: Phone System Configuration
As you are aware, I am very concerned that our telephone system operate as
efficiently as possible to enhance service to the public. However, our system
is not currently meeting our everyday needs due to the rapid growth we have
experienced during the last year. I think the capabilities of the system are
outstanding but due to the growth we experienced we now need to research
options to enhance the system to meet those needs. I feel some of the impacts
which accelerated the projected growth are as follows:
1. Our visibility to the citizens of Tigard has increased tremendously since
we moved into the new building.
2. There has been an overall increase in the number of incoming telephone
calls within the last year. To illustrate, I averaged the phone calls
since completion of our move (11,134/month) and compared the statistics
with the same months of the previous year (6,255/month) . As you can see,
we have increased the average number of calls by 4,079/month. This is a
78 percent increase.
3. The County 2bN)O Report states the County has cut back their services.
This has resulted in calls from citizens inquiring about annexation and
City delivery of services.
4. Increased circulation in the Library has resulted in more citizen
telephone inquiries through the main switchboard and the Library trunks.
5. Several Council—directed goals have increased the number of citizen
inquiries, including the Metzger/Washington Square Annexation; development
of a the Transportation Program, Parks Plan, and Downtown Development {
Plan; and the increased focus on providing public information and
encouraging community involvement.
X
6. Due to the steady increase in Municipal Court caseload and the amount of
research necessary to provide information, the volume of incoming calls
has been impacted.
7. Now that sewer bills are being mailed on a monthly basis rather than
quarter, almost three times as many inquiries/complaints are being
received.
8. Under Chief Lahr's leadership, the Police Department is highly visible in
the community. This, along with the SRO and Dispatch Contracting
Services, has definitely been reflected in a high increase of phone
contacts.
9. The creation of new positions and filling of vacant positions has
substantially increased the number of telephone inquiries regarding
recruitment procedures.
10. In May of 1985 when the phone system was being designed by Info Com
Consulting, the City of Tigard estimated the work force would grow to 130
employees by FY 1990-91. At the time the telephone contract was awarded
to GTE on December 17, 1985 we employed a total of 84 people. Since
implementation/award of the contract our total number of employees has f.
increased to 119. This is only .19 employees over our projected five year
growth. In other words, we grew 42 percent in 15 months versus 5 years.
Without enhancing the switching equipment at this time, we can only eight
multi-line button phones and four more trunks (outside lines) . There is no
more room for single line phones at this time.
CONTINUING PHONE STUDIES
In order to keep our initial cost low for capital investment, we invested in
the system we now have. This system has served us well, but perhaps now is
the time to consider enhancing it to maintain a high quality of service to the
public and to provide better system management information to assist us in
monitoring the future needs/growth.
The purchase of an expansion package from GTE would allow 120 more phones ,and
16 additional incoming/outgoing trunks. This woulO basically double the size
of our current system and allow us room for future growth.
Since we did not choose to purchase a System Management Data Reporting (SMOR)
procetior at the time we implemented the system, I will research and report
the benefits the City could receive with this system enhancement. It is my
understanding this program would be used to gather hard data regarding the
level and types of activity occurring on the phone system. I feel this option
should be addressed in next fiscal year's budget to allow us to continue
monitoring our service delivery concerns before we reach an unsatisfactory
level of service.
I will be requesting further direction from Council regarding the switchboard
function when additional information and statistics are available. In order
to provide efficient and courteous service to the public, I feel a need to
address this issue as soon as possible. This is often the first contact the
public has with the City and the Office Services Section wants it to be a
positive experience for everyone who places a call to the City.
When the system was initially designed, it was anticipated that the message
taking process would occur at the department where the call was transferred.
With increased workload and phone call activity, this has become impossible.
Thus, the switchboard operator is now handling more calls than ever before and
taking messages at the same time. This has meant that phone calls being
received by the City are not able to be answered within a couple of rings.
This is unacceptable)
In order to continue making every effort to deliver a high quality of service
to the citizens of Tigard a 'Temporary' employee has been hired as an Office
Assistant I to man (or should I way Woman?) a Message Center. This will allow
the switchboard operator to extend calls to the Center when an individual is
not answering at their desk. The Message Center will serve the sole purpose,
at this point, of taking a message which will free up the switchboard operator
to receive incoming calls in a more timely fashion. The temporary employee
will also serve as a backup operator at the switchboard which will allow for
consistency in service delivery at this key area of citizen contact.
CONCLUSIONS
As mentioned previously, without the SMDR to assist in gathering data for this
report, I am unable to make an educated recommendation regarding our needs for
redesigning the telephone system. GTE has indicated they will supply, free of
charge, an SMOR system for a period of time to gather data to complete the
information needed prior to any recommendation from staff. Therefore, upon
compilation of the facts and figures by staff and GTE, I will report back to
you with options and recommendations as to what direction we should consider
taking regarding an upgrade of the phone system.
Until Council can be provided with meaningful facts and figures regarding
existing system requirements, we will continue to provide the most courteous,
prompt, and efficient service we possibly can to the citizens of Tigard.
sb/O381W
MEMORANDUM
CITY OF TIGARD, OREGON
r
TO: Honorable Mayor and City Council February 17, 1987
FROM: Loreen Wilson, RecorderQ--Lj
k
SUBJECT: Municipal Court Status Report
Nadine Robinson was hired February 9, 1987 as the Court/Records Manager.
Nadine comes to the City from Washington County District Court where she
served in many different areas of the court offices.
Municipal Court personnel continues to aggressively pursue collections. As
soon as the Court/Records Manager can get her "fast on the ground" there will
be additional reports filed with the Council advising you of the progress in
Court.
lw/4549A
�Y
4a
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council January 12, 1987
FROM: loreen Wilson, Recorder/Court Administrator
SUBJECT: Tigard Municipal Court Status Report
Based on the last discussion with Council regarding Municipal Court, our major
focus has been increasing the amount of successfully collected fines in a
timely fashion (30 - 90 days after sentencing). We are running up to 78%
uncollected in some areas. However, it should be noted that this is not an
uncommon problem in the court arena. Eugene Municipal Court (the largest Muni
Court in the State) is running approximately 50% uncollected with full-time
collectors on staff.
To begin addressing this concern, the Council authorized staff to hire a
Court/Records Manager. The filling of this new position will, over the next
few months, greatly impact the Municipal Court function with the major task
being to learn the City's court process and address the uncollected fine
challenge. For Council's information, the assessment center for this position
will be held by the and of January. It is anticipated that this position will
be' filled by the 20th of February.
In the past year there have been a number of issues that have impacted the
Court system and caused backlogs.
o Relocation to the new City Hall was one of the most difficult challenges
faced over the last year. Temporary court offices were set up for three
months before the Court Counter area was completed and staff worked out of
cardboard boxes mile sharing one desk and phone. Once court was moved
into their new office area, the "Cashier and Public Information" function
was transferred to that counter. Noise levels in the new lobby have proven
to be disruptive to the point that handling routine phone inquiries has
taken four or five times longer than in the old location.
o The existing computer system (Wang OP) is extremely slow in processing the
case work and is usually used with each call received at the court desk.
There are times when it will require 10 to 15 minutes to call one citation _
up on the screen. Even though this system is slow, it was sorely missed
after the move when Court was unable to access the system for three
months. That created a large backlog of data entry and court reports.
Dockets were being typed by hand during that time.
MOTE: I would like to nota here that though the court clerks were
working out of cardboard boxes, with only one phone and desk, and no
computer for three months, there were no files lost nor cases dismissed due
to a court error! I an really proud of the efforts of the court staff and
want to -icognize them for a job well done!
o A fairly frequent turnover in Court personnel over the last three years,
due to illness and temporary employment, has required considerable time be
spent in training. Every court has different riles, judge's orders, and
methods for handling the caseload so that even well-trained personnel from i
other courts would require rather intense training. The ongoing use of
temporary office aides to assist with routine form letters, filing, and 4
computer data entry has been helpful but again quite training intensive. €
This causes a definate decline in court productively.
{
ar
ew state
cour
o While the court caseload a ssivenrevisionsttoe the ,forms and 1prooc:ess used •
decisions have required
m
While implementation of these new procedures has been very time consuming,
it will help limit our exposure to possible litigation in the future.
ce
My office is incurrently creasing the kcollection with sthro through court.al Counsel's There ovarious
should be more
options for
information available by the 1/19/87 meeting.
It is important to update the uncollected fines information sine the last
report. This continues to grow at more than 20% per month as indicated below.
UMCOLLZCTIM RZVW=
mUCIPAL COM SM. To DW. 1966
$13,200
$13,0
#12,800
$12,600
$12,400
$12,200
$12.000
$11,800
s11,600
$11,400
$11,200
$11,000
$10,600
$1o,600
$10,400
$10,200
$10,000
$ 9,8W
$ 9,600
$ 9.400
$ 9,Lw
$ 9,000
$ 8,800
*This figure, as all other previous monthly
figures, does not include the transfer of
uncollected amounts to bench warrants.
For example, f5.2W has been transferred
r: in December to the beach warrant file and
,
still remains uncollected.
ch in
to
Staff has been
working
am nypo urs a productivity wink thed court i area.ver Some tof the
increase
alternatives and methods considered and implemented are:
o Hiring of a Court/Records Manager.st,This that idie l the will
labe a l where to
daily
focus
on the Court Section needs
management attention is needed. (Records hrcoon in needs
tions wior be
intenstive for the next year or so).
regular and intensive basis. The newly initiated bi-monthly and monthly
contact and follow-up with defendants has seemed to be effective. This is
very time consuming and involves careful review of each file, preparation
of forms and/or letters, and spending much time on the phone with the
defendant and attorney.
The manager will be able to visit other courts to review their collection
process and study the options of in-house collection methods (i.e. use of
visa cards, small claims court, and contempt of court charges) under using
versus
more
an out-of-house collect ion agency. Staff is currently working
of
aggressive time line to remind defendants payments due and past due,
show cause why a warrant or
with hearings scheduled before the judge to
'contempt of court' charge should not be enforced. A new process has just
been implemented with the 'minor in. possession' violations which is hoped
to show positive results in the next 6 -- 9 months.
o Penalty options are forthcoming from legal Counsel suggesting further means
of collection. The court currently uses th are suspension
o basedthe d driver's
license or issuance of warrants,
but the
current uncollected fines picture for Tigard. The Chief of Police is also
aware of the Court's concern
as outlined lne in hislection attachedrea and has letter (1l2a)roposed a
one time amnesty" program
o Parking citation payments are uninforceable at this time. The City cannot
suspend a license or issue warrants for this since e there
o Tow�9Jho
was driving the vehicle at the time the parking
uf
the vehicle is an option, but very expensive. While $2000-$13000 a year is
not a staggering amount, it does not begin to show the a ut of through
dollar" (i.e. personnel time) spent to issue the cite and process
court. To date, other jurisdictions are finding the use of "boots" most
effective, however, the City doesn't own payment nto
deceived ate. A "bohe ot"
is attanhet
to the tire of the vehicle and until
be moved.
o Establishing a Community Development cashier desk is being implemented.
This will allow any CD initiated receipt to be written by the department.
The Court personnel will continue to write receipts for all other
departments and any payments received by mail.
o Establishment of an Information Desk in the frontbut mould eliminate
y has been
discussed. This is not being implemented at this time,
two or three hours of interruption during each work day for both the Court
and Community Development counter personnel.
o There is a need for data-entry for the new Burroughs DP system. The
�. existing caseload is between 4,000 and 5,000 cases. Each case will require
complete case file history input. The court program is currently being
designed and should be ready for data-entrybeing sides within
six oes not weeks cast
use of court personnel and temporary office
effective, however, this need was not addressed in preparing this year's
budget. I am now looking at existing funding to find a way to address this
,.
issue.
o The need for a major court study, as outlined in Legal Counsel's report
(attachment 02b) is necessary and timely. This will be assigned to the new
Court/Records Manager after an initial training period is allowed.
The possible impact of the annexation of Washington Square is not able to
be quantified at this time. In researching case load information through
law enforcement agencies and court systems, it still remains a possible
'sleeping giant' . Court staff is working diligently to resolve existing
concerns so that, upon annexation, Washington Square's case load can be
assimilated as quickly and professionally as possible.
o Tigard currently has one judge (Anthony Pelay) and one pro-tem judge (Ken
Bourne). We will need to address obtaining the services of other pro-tem
judges soon. Staff is in the process of developing a letter to send to
interested applicants. The applicants will be asked to outline their
general qualifications and submit a brief explanation of why they would
like to serve in the capacity of pro-tem judge for Tigard. This
information will be discussed further in Executive Session with the Council
in the near future and prior to the advertisement or mailing.
Court staff continues to look for ways to more efficiently serve the public
while addressing the concerns raised by the Court (Judge Pelay). Legal
Counsel, City Staff, and the Council. We appreciate, and share, your ongoing
concern with the area of service court offers.
lw/4499A
I It
hr
c
MEMORANDUM
CITY OF TIGARD, OREGON
TO: City Administrator December 29, 1986
W'
FROM: Chief Lehr
SUBJECT: Municipal Court Uncollected Fine Assessments
I have been reviewing Lore,-n'3 memo of 10/21/86, regarding uncollected court
assessed fine money. She points out the difficulty in issuing warrants for
contempt of court as it relates to unavailability of jail space. I am also
reluctant to see issuance of warrants as it would place an untenable burden on
the P.D. to attempt service on the warrants.
I do have an idea that might encourage scofflaws to pay their fines. I'm
proposing that letters be sent to each individual owing fine money, announcing
a one time amnesty if .payment is received by a data certain. There should be
some accompanying media publicity. The I.R.S. and several State counterparts
have used successfully the amnesty approach to collect back taxes.
I'm sure that many people will choose to ignore the amnesty, but enough may
choose to pay to make the effort worthwhile.
(DL:cn/031OW)
cc: Loreen Wilson, City Recorder
Tim Ramis, City Attorney
Anthony Palmy, Judge
64
O'DONNELL. RAMIS. ELLIOTT & CREW _4
ATTORNEYS AT LAW
1727 N W. HOYT STREET
PORTLAND. OREGON 97209
(5031 222-4402
DATE November 19, 1986
TO Tigard City Council
FROM City Attorney's office
RE Tigard Municipal Court -- Comprehensive Court Study
Page 1
The City Council has asked our office to identify issues we would
recommend having made part of the comprehensive municipal court
study. We are pleased to accommodate this request.
Bagkground
In April 1986 the municipal court moved from its old location at
the Tigard Church to its present location in the civic center.
Since the move , we have observed a subtle, yet noticeable change.
Court decorum is more formal . Defendants and attorneys appear
more respectful of the proceedings. In addition, the municipal
court now conducts jury trials on a more frequent basis. The
backlog of cases which predated our role as prosecutors has been
cleared up. These factors help form the backdrop for a
comprehensive court review. With this in mind, we offer the
following suggestions:
Profile of Existing Court
We recommend that the study begin with a complete profile of the
existing court. This profile would include information on the
following:
1 . The monthly average number of infraction and misdemeanor
arrests made by Tigard police;
2. The monthly average number of infraction and misdemeanor
arrests which do not ripen into formal charges, or which
are dismissed prior to trial;
3. The monthly average number of cases, categorized by
charge, cited into municipal court;
4. The monthly average number of misdemeanor cases,
categorized by charge, cited by Tigard police into
Washington County Court;
5. The average sentence, categorized by charge, imposed
�` after plea or conviction in municipal court;
O-DONNELL. RAMIS. ELLIOTT & CREW
ATTORNEYS AT LAW
1727 NW HOYT STREET
PORTLAND. OREGON 97209
15031 222-4402
DATE November 19, 1986
To Tigard City Council
FROM City Attorney's Office
Ti and Municipal Court -- Comprehensive Court Stuff
RE _�- -- -
Page 2
5. The average sentence, categorized by charge, imposed
after plea or conviction in Washington County District
Court;
nthly hours assigned to municipal court
? . The average mo
rosecutor, supervising city
duties by the judge, p
erk, assistant clerk, bailiff ,
administrator, court cl
other support staff ;
8. The average cost of processing cases categorized by final
disposition: dismissal; civil compromise; diversion;
court trial; jury trial; fine only; community
jail term; probation; other sentences.
Based on this profile of the existing court, we believe the City
can gage with particularity the cost and impact of the present
Municipal Court.
As part of this profile , we recommend comparing similar data from
other municipal courts (e.g. , Beaverton, Hillsboro, Lake Oswego) .
In this manner, the City will be able to determine current
efficiencies and inefficiencies in Tigard Municipal Court .
Additionally, the City will be able to determinehow
efficient
or
inefficient other jurisdictions are in lig
ht of case loads.
COurt policy
We recommend the following policies be reviewed:
1 . Ran a of' crimes cited intoutes iunicipaonsourt a limited
ipal
court currently pro
and
range of misdemeanors. The existing
court rofilewn ofthose
mentioned above will give a spisting
breakcrimes which are brought into municipal court and those
which are referred to Washington County. This profile
will also give a breakdown of those crimes which are
within the jurisdiction of other municipal courts. Such
information willhelp
form into a basis for reviewing the
range of crimes cited
O'DONNELL. RAMIIS. ELLIOTT & CREW
ATTORNEYS AT LAW
1727 N.W. HOYT STREET
PORTLAND. OREGON 97209
.: 15031 222-4402
DATE November 19, 1986
To Tigard City Council
FROM City Attorney's office
RE Tigard Municipal Court -- CamQrehensive Court Stuff
Page 3
We recommend that the full range of cases over which the
court may have jurisdiction be reviewed to identify
which, if any, other crimes should be cited into
municipal court. We recommend that the City review the
following options, among others:
(a) Dispense with municipal court and refer all
}, cases -to Tigard Justice Court and/or
Washington County District Court;
(b) Retain municipal court but narrow the range
of cases heard from present levels;
(c) Maintain the municipal court at current
levels;
(d) Expand the range of cases cited into municipal
court .
To facilitate this review, we recommend the following
considerations be evaluated:
' (a) The fiscal impact of closing or restricting
the jurisdiction of the municipal court;
(b) Whether the City envisions providing a
municipal court as part of its service to
the citizens;
(e) The additional cost in time and money by adding
a criminal category (e.g. , D.U.I. I. ) to the
municipal court docket;
(d) An evaluation of whether fines from specific
crimes would offset additional costs;
(e) The impact of certain criminal categories
on the need for more frequent jail terms (and
the added cost therefor) , and other
administrative overhead such as community
service supervision and bench probation.
O'DONNELL. RAMIS. ELLIOTT & CREW
ATTORNEYS AT LAW
1727 N W HOYT STREET
PORTLAND. OREGON 97209
(5031 222-4402
DATE November 19, 1986
To Tigard City Council
FROM City Attorney's Office
RE Tigard Municipal Court -- Comprehensive Court Stuy
Page 4
(f) The impact of an expanded court on the
municipal court judge's case load. If the
City elects to expand the range of crimes
cited into municipal court, we recommend that
the City evaluate whether an additional judge
will be required to assist in deposing of the
court docket.
2. Court administration -- Municipal court may have reached
a threshold after which additional administrative support
will be required to maintain appropriate levels of
service. Reviewing the level of administrative support
is appropriate, particularly if the City elects to expand
(( the jurisdiction of the court.
4
3. Role of Prosecutor -- The municipal court prosecutor
currently appears at monthly attorney trials and, when
needed, at additional times for jury trials and other
individual appearances. The prosecutor does not screen
any cases before prosecution. Rather, the prosecutor
receives files after charges have been lodged and carries
them through resolution. We recommend that the
prosecutor's role be reviewed in conjunction with a
review of the range of value of cases to be cited into
Municipal Court. Based on these other factors, we
recommend the following areas be addressed specifically:
(a) The amount of time that should be devoted to
prosecution (e.g. , one half-time position; full-time
position; quarter-time position) .
(b) The degree of involvement the prosecutor would play
in screening cases before filing formal charges.
arb
(c) The role of the prosecutor in working with the
Tigard Police Department and other City departments
or personnel .
4. Court formality/informality -- as discussed above, the
relocation of the municipal court from its old church
classroom facilities to the new civic center may have
• O'DONNELL. RAMIS. ELLIOTT & CREW
ATTORNEYS AT LAW
1727 N W. HOYT STREET
PORTLAND. OREGON 97209
15031 222-4402
DATE November 19, 1986
TO Tigard City Council
FROM City Attorney's Office
RE Tigard Municipal Court_-- Com_prehensive Court Study
Page 5
altered public perception of the court. An evaluation of
this changed perception as well as a determination of how
formal the municipal court should become is timely.
5. Court procedural rules -- Each court has the authority to
promulgate rules of procedure to help the court run
efficiently. Because of the increased volume of cases,
and because of the more frequent use of jury trials, it
may be timely to review whether rules of procedure should
be adopted for Municipal Court. Authority to promulgate
these rules rests in the Municipal Court judge.
b. Charging crimes and infractions under state statute
versus city ordinance -- Under the Tigard Charter and
Municipal Code, misdemeanors are cited into Municipal
Court under applicable Tigard Ordinances. Traffic
infractions are cited into Tigard Municipal Court under
the applicable state statute. The City may wish to
review whether to adopt a city ordinance identical to
the state vehicle code so as to allow citing traffic
offenses under Tigard Municipal Code. This change in
citation form may have different appeal and revenue
consequences for the City. Review of those consequences
may be to the City's advantage.
7. Court appointed attorneys' fees -- Court appointed
attorneys are currently paid a flat fee. They are paid
$75 for-all work up to trial and an additional $75 if the
case proceeds through trial. This fee structure does not
change in relation to the complexity of the case or the
amount of time required to mount an adequate defense.
We recommend that the fee structure for court appointed
attorneys be reviewed. Other municipal courts may be
useful resources for this review. Factors to consider
include the following:
sr
.h.
f
O'DONNELL. RAMIS. ELLIOTT & CREW
ATTORNEYS AT LAW
1727 N.W HOYT STREET
PORTLAND. OREGON 97209
,. 15031 222-4402
DATE November 19, 1986
TO Tigard City Council
FROM City Attorney's Office
RE Tigard Municipal Court -- Comprehensive Court Study
Page 6
-- The nature or number of charges filed against the
defendant;
-- The manner by which the case is disposed, including;
(a) Dismissal prior to trial
(b) Civil compromise or diversion
(c) Plea only
(d) Court trial
(e) Jury Trial
(f) Removal of case before trial to Washington
County District Court
(g) Appeal of municipal court conviction to
Washington County Court
8. Investigation fees -- the municipal court currently does
not provide for additional investigation fees when
requested by indigent defendants. Some cases, particu-
larly misdemeanors, may require more than simple review
of police reports and witness statements. This policy
warrants review.
9. The service of subpoenas -- the municipal court clerk
presently serves subpoenas by first class mail. Under
applicable statutes, this form of service is not effec-
tive to compel the presence of a witness who does not
wish to appear. A witness may be compelled to appear in
court only if he is personally served with a subpoena.
While service by mail is usually effective, in some cases
witnesses are reluctant to appear absent legal compul-
sion. We recommend that the policy governing service of
subpoenas be reviewed to determine whether alternative
forms of service may be appropriate under given
circumstances.
ORS 136.585 authorizes any person over the age of 18 to
serve a subpoena in a criminal case. Accordingly, we
recommend that a review of subpoenas include the relative
cost and/or desirability of having the following persona
serve subpoenas:
�.a
r
O'DONNELL. RAMIS. ELLIOTT & CREW
ATTORNEYS AT LAW
1727 N.W- HOYT STREET
PORTLAND. OREGON 97209
C15031 222-4402
DATE November 19, 1986
To Tigard City Council
FROM City Attorney's Office
Comprehensive Court Study
RE Tig�d Municipal Court - page ?
(a) City Employee;
(b) Private Process Server;
(c) Tigard Police Officer;
(d) Other authorized adult.
Uncollectj nmunicipal court rue
10 iugh uncollected Werecommendthat
annually
collecting fines be reviewed.
methods for efficiently
This may include, among other things, the This
(a)
The use of an employee or staff person to enforce
the collection of fines;
(b) The use of charge cards (e.g. , MasterCard/Visa) to
pay fines;
(c) Authorizing other city departments to assistissuing
coercing the collection of fines (e.g• ,
not
building permits or business licenses until fines
are paid) .
(d) Other alternatives.
CONCLUSION
The city attorney
's office is interested in working with the City
cipal
to perform a comPCertainly,lete aaigreat deal on of the Mofivaluable uinformatirt in the on -
City of Tigard. Contacting other local courts.
and advice can be obtained by
We hope the above recommendations
actualerof useprocessWe ithateisaPpy to
contribute what we can Y
ew
performed.
KHF:dd
11/19/86
...�;.-
MEMORANDUM
CITY OF T GAR, OREGON
TO Honorable Mayor and city Council Feb , 17, 1967
�
}
FROM: L en Wilson, Recorder
SUBJECT- Records W shp
\
Attached ar copies of previous reports submitsd to the Council. During the
workshop this material should be helpful for yar review.
/454
�
%
�
�
\ .
} . . .
)
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Loreen Wilson, Recorder January 12, 1987
FROM: Bill Quillard, Records Clerk
.01
SUBJECT: Records Status Report
The following report is submitted as an update to the information submitted by
the Records Committee last fall. It is hoped this will give additional
background information for Council's consideration and detail the benefits the
City will experience from a Records Management Program.
8ACK2M N�INE RMATION
Records are essential to the administration of local government. They contain
the information that keeps government programs functioning. They give
government officials a basis for making decisions, administering programs, and
providing administrative continuity with past operations. Records are used
to: document the delivery of services; show the legal responsibilities of the
government; and protect the legal rights of the citizens. A well managed
records system will also document information on taxation; the management and
expenditure of public funds; increase the accountability of the City and its
officers; document the historical development of the City, the -community, and
of our citizens. Tigard's records are, therefore, an essential informational
resource and an important cultural asset.
Records management is based on the premise that records require managing, in
the same sense that other local government resources need managing. It should
be regarded as fully important as other administrative functions, since
// records are at the heart of governmental operations. Efficient Records
!, Management is not 'lust a one—time reaction to accumulated records problems, or
the cleaning up of a backlog of old records that have become a storage
problem. Instead, it is an administrative service that should be continued
systematically over time.
BENEFITS ACHIEVED THROUGH A RECORDS MANAGEMENT PROGRAM
OVERALL SYSTEM
1. Improves management and care of records needed for everyday administration.
2. Saves the taxpayers money through efficient administration of information
resources.
3. Makes records readily available when needed, thereby minimizing time spent
in seeking out information or researching the record.
4. Reduces the probability c;f regulatory agency actions.
S. Reduces the risk of losing vital records, which could result in: the
inability to collect insurance and accounts receivable; the inability to
enforce contracts; and, the inability to produce accurate records during a
litigation process.
6. Frees storage space arvJ equipment for important records and for new
records as they are created.
CLASSIFICATION SYSTEM/RETENTION SCHEDULE
1. Introduces cost controls by eliminating duplicate files and removing
nonessential records from valuable office space.
2. Prevents the creation of unnecessary records.
' 3. Ensures that records are retained as long as they are actually needed for
administrative, fiscal, legal or research purposes.
—1—
4. Ensures that records are promptly disposed of after they are no longer
needed. (For a comparison of the disposition of records typically
experienced within organizations with and without a proper records
management program SEE ATTACHMENT 3a)
5. Demonstrates to legal and regulatory authorities that the City is making
every reasonable attempt to retain and dispose of its records in a
responsible manner, in accordance with applicable guidelines and good
business practices.
6. Facilitates the creation of usable records containing accurate and
complete information.
7. Eliminates staff time required to service and sort through unneeded
records to find information that is required.
8. Eliminates potential fire hazard from storage of large quantities of old,
obsolete records.
9. Facilitates the appraisal and preservation of archival records.
COLOR-CODED FOLDERS
1. Reduces filing errors, since a file out of position breaks the color
pattern and is highly visible.
2. The file and retrieval process is faster, as the eye immediately goes to
the correct file area. Also less attention to detail is demanded during
the filing process when functionally coordinated colors exist.
3. The use of color brightens the files and the surrounding area, providing
an intangible 'psychological' benefit which assists the file employee
from becoming as easily bored after a few hours at the task.
RECORDS POLICY & PROCEDURES MANUAL
1. Standardizes operations and coordinating activities. (This will be the
first stop in the records process which will require detailed management
by the Court/Records Manager. The steps prior to this are very labor
intensive.)
2. Developes understanding on the part of all personnel creating, filing,
and retrieving information as to what the official policies and
procedures are for the City record preservation.
MICROGRAPHICS PROGRAM
1. Information recorded on microfilm requires less than 10% of the space
needed to store the same data on paper.
2. The master copy always stays in storage, user requests are met by
duplicate copies.
3. Film duplicates can be made quickly at low cost. Added savings come.from
low distribution costs. Up to eight microfiche (3,360 pages) can be
mailed for •the current 22# first class rate. The equivalent in paper
(6.5 reams) would cost more than $30.
4. The low duplicating cost of microfilm allows protective copying of key
records for off-site storage.
5. Documents of all sizes, shapes and colors can be included on the same
film.
6. Microfilm stored under the correet conditions can last more than 100
years.
7. Using an automatic-retrieval system with a computer-generated index, a
user can 'retrieve an image from a large data base in seconds.
It is important to note at this point, that the City is currently experiencing
the loss of records due to extended use and storage (15 and 20 year old
records). The sooner the City can implement a micrographics system, the safer
the official record. In order to show the volume of record being created by
-2-
STATE OF OREGON
EERICTAR CRof STAT RECORDS INVENTORY SHEET
VISION
I ANO sYRO1Y1s1 I OA 9"we OATR 4RlNCr p[COR01 KRIls NO.
RICORO"alas
(;ASK
OF TIGARD, FINANCIAL SERVICES
P "a"NO[
YNR.OF -
(;eSH DISBURSEMENT LEDGER (J.E., RECEIPTS AND EXPENDITURES LEDGER)
0611CIIw"61/ANO YK 01 wee"119011M
JOURNAL ENTRIES RECEIPTS AND EXPENDITURES LEDGER
FY 1 59 60 - FY 1980-81 Ledger containing hand-written entries of journal entries, revenues,
and disbursements. For disbursements it contains check number, name of vendor, date, amount
of check, fund number, and account distribution of amount due. Maintained chronologically in
12" X 18" vinyl-guard binders.
CASH DISBURSEMENT LEDGER
(FY 198318-4-- PRESENT Weekly computer-generated report listing disbursements, excluding
payroll, by check number. Includes amount of check, name of vendor, due date, invoice number,
and fund number. Maintained chronologically in check number order by fiscal year in 15" X 12"
data.binders. Used to provide a detail listing of accounts payable checks. Together with the
Payroll Check Register, this record forms a register 'of all city-produced checks.
1#♦NlRs AN IMO!!TO 1YIsf!RSC0110s7 psKRIK
No.
1s flllR!swrucA*low stscwNcllsf Ot#CRIRt ..
No, although all information except invoice and fund numbers can be found on Check Copies,
Accounts Payable (2 years) and all information except check number is contained in Purchases
r By Vendor Report (3 years).
RETENTION SCHEOU
t .tained by fiscal year in the Accounting Office 12 years. Retain latest fiscal year in the
v until completion of the audit. Transferred to Accounting Office until completion of the
the Records Center. audit, transfer to the Records Center.
PNYBICAL. INVENTORY
„y a/ Is1
u/ a1
MOM ON AOs
INCWs11K OAS!! YOI.Y"t RAft Q/ !t IN./N#A11RAN#tYtMf
1
Accounting Office 7/86-Present Chronological
Records Vault, Cash PY1983/84-FY1985/86 .75 eu.ft. Chronological
Disbursement Ledger
Records Vault,' J.B., FY1959/60-FY1980/81 3.5 cu.ft. Chronological
Receipts&Expenditures
MISSING: CASH DISE EMENT LEDGER (FY198 /82 - FY 1982/83)
f OTHER TERMS: Check Re&later, Accounts Pa ble
l_.
NOTE: J.E., RECEI AND EXPENDITURES LS
ER IS AO ID NTIFIED WITH H RECEIPT MONTHLY
;PORT AND AS A RSCO D SERIES IN JOURNAR ENTRIES BECAUSE DF THE SECTION DEALING WITH THOSE
RECORDS WHICH ARE INC ED IN THIS LEDGER-
5-7
.s.r..erepr�pft.fM.�tMCM.w�we"T IMM V""CN RlCM#MNs/6 vNew m!tMw 06me. sswswe MN 7•faw♦ApN�a. MITN witiMfNlw ANO lnsaal .ewwwl
4�
c B. Record Invcntory - This step requires identifying every record of the
City by name, description and size of record. The record's purpose, rate
of usage, arui suggested retention is also identified. (See attached form
which the State Archivist requires.) We are presently in the process of
completing the i;ommunity Services' inventory. Community Development,
Administration, Library, police Department, and Municipal Court records
will follow. The adopted order of implementation was based on the
following issues:
o Records storage space needs. (Community Services and Community
Development had the least amount of storage and Floor space and created
the largest volume of records per year).
o Commitment of time by the Department to assist in the detail-oriented
inventory form creation.
C. Classification System/Retention Schedule - This is the record program's
most important document. From it, legal opinions about records can be
obtained as well as administrative, fiscal, operational, research and
archival considerations. The schedule will help in determining a range of
issues in information/records management program procedures. These include
correspondence filing needs, forms management, new or - improved filing
systems, records center storage needs, microfilming, and vital records
retention to name a few. The Committee is currently developing a
functional filing system (versus a departmentalized file system) which will
be alpha--numeric and color-coded.
D. Convert Files to Letter-Size, Side-Tab Folders - Once Executive Staff
• has approved the classification system, we will be able to convert the
folders from drawer filing software to shelf filing software. This will
not only increase file inches in the vault and records room, but will also
improve filing and retrieval time.
E. Revise Destruction Ordinance - After a retention schedule is approved
by Executive Staff, it is required by the ORS to be referred to the State
Archivist for approval. After this step, the Council will be asked to
revise the records destruction ordinance accordingly, allowing for more
efficient records control and space utilization.
F. Develop Policy & Procedures Manual - Once a Classification System/
c Retention Schedule is in place, the Records Staff will be able to develop
the City-wide policy and procedures manual. This will be reviewed by the
Records committee and will not only include the retention schedule, ,but
fi will also contain procedures dealing with processing records from
initiation of the record through archival retention and micrographics.
This will keep the City's on-going records efforts uniform and as cost-
effective as possible.
G. Micrographics Cost Study - For the City to have the best possible
micrographics policies and procedures, an in-depth cost study is needed.
This will not only look at the issue of an in-house operation versus
utilization of a service bureau, but will also answer questions such as:
Should everything over a certain retention period be microfilmed?
What format of micrographics should be used for each record?
What equipment is needed?
E # From this study a micrographics program could be initiated cost-
effectively on a City-wide basis.
PAGE 2
i
H. Create Other Program Elements - These elements can management,
computer
to ut r
include forms mana9
policy & procedure manual. They ement, historical records
information management, reprographics manag
program, and mailroom management to name a few.
STORAGE NEEDS ASSESSMENT
the utilization of space in the Civic Center for storage of
While assessing potential
records, supplies, and surplus materials we encountered several
problems: The normal
A. The Central Records Room is nearly filled to capacity.
records path is: creation of record in work area;
file moved to records
roam while accessed regularly: file moved t vault until destroyed. The
vault and record rooms are anticipated to be filled to capacity by July 1,
re
1987. Although many recotention
rds will be able to be destroy
o the ce a continuing
ed schedule and microfilming program implementedd.,
nt of records created results in a greater need
annual growth in the amou
for central storage space.
: surplus materials and auction items are taking
B. On-Site Storage P,00ms
up valuable on--site space.
l and
C. The Office Supply Room is also an area of concern. Commerciabeing stor d
indu-►trial building plans, which are a perrma late record.wo res ons; (1) the
in the Supply Room. This is deemed inapp P
e supplies; and (2) the plans are old enough that
area is needed for offictheir size.
the record is becoming unsalvaogr ►ble. Due
uelt othere
is anticipated that eventually
for them in the records room If these
(
they will be microfilmed (but a short term Roolo�tistaff could on is d place larger
storage items were removed rf and cnPY SpapeT. This would enable the City to
quantities of computer papa
realize a cost savings with bulk purchases.
D. Reference books and material are taking up valuable office space.
Planning Division reference materials in
There are also about 10 boxes of
the Town Hall' Storage Room• We suggest each department be encouraged to
If this
review the reference material being kept in the worrkto transfer
material is used less than once a month it may beeference Section.
appropriate may be
this to- the Library:s Lo cu pGocessmthis nt Rmaterial stet isntimet however,
impossible for the Library to relocate this material to an interim
the Records Staff would be happy -
storage area until the Library can process.
Several storage options were studied. The following recommendations are
offered for your approval:
A. TOWN HALL STORAGE AREA - Onarearsshouldd be be uusedtofororst r Townll
furnishings only. The attic
rarely-accessed records, or records being processed for destruction, and
This will free up some space in the records room,
the Building Plans.
vault, and supply room.
`' PAGE 3
[[^'� B. CENTRAL RECORDS ROOM - Convert the room to a mobile system. Spacesaver E
�.Y originally successful bid the shelf-filing system in the vault and records
room. They have offered a quote using the same pro- rated pricing n he
November of 1985. For $7300 the City could maximize the file space in the
records room.
C. JANITOR STORAGE ROOM - This room should remain free of storage. The
purpose of the room is to storage janitorial items and to have lockers
available to office staff and inspectors.
D. OFF-SITE STORAGE - After looking at the price of converting the Public
Works Shop area (i.e. clarifier building--unable to be used; cement block
building-reroofing at $2800; installing a pole building $3000+ depending
upon the size of the building) the Committee recommended staff use the two
rooms at the rear of the City building on Main Street where the Chamber of
Cov,merce is located. The Chamber isn't leasing these two rooms. The rooms
are accessible from the back of the building, therefore not disturbing any
building user. Best of all this option would not cost the City any money
to utilize the area.
The Committee recommends using these rooms for storage of surplus and
auction materials. This would allow efficient use of the storage, janitor,
and supply areas in the Civic Center building. The Committee has not
discussed this option with the Chamber of Commerce. The City Administrator
has indicated his office will be making oris contact.
AWRESSIVE PROGRAM NEEDED
� In addition to the tasks identified within the InfgrmationlRecords Management
Program portion of this memo, approximately one-half of the Record Clerk's
time is spent on tasks which remain virtually constant. These include daily
file preparation and information retrieval, destruction of records, staff
meetings, training personnel, word processing and correspondence, meeting room
sot-up/tear-down and court bailiff duties. Also, there is the on-going
existing
rds in
process °rofomcae vital renverting �cordso index z creation which roiso t all verydetailed wohe vault rk
record
and time consuming.
With the Records Section providing support City-wide, we_ would encourage
the City Council to consider` options that would_ allow an agaressive
i leawntation of the Information/Records Mana4ement Svstem
We recognize the City's need for an effective information management program
,and stand ready to assist in this process.
" lw/4413A
PAGE
RECORDS DISPOSITION TYPICALLY EXPERIENCED BY ORGANIZATIONS
WITH OR WITHOUT A PROPERLY ESTABLISHED RECORDS-MANAGEMENT PROGRAM.
Wtar %40U -t' A
PROPER
RECORDS-MANAGEMENT
PROGRAM
^k
WMAINED
IN ACTIVE PILES
65%
RETAINED IN
INACTIVE PILES
PROPER
RECORDS-MANAGEMENT
PROGRAM
L%
IN.
II+UIG'TIVS
rum
25!
IN ACTIYSrum
9D[R.°g: Office Systam 84; A sysern fs neeiEd fmm the start: G. Gxcbn [rng,
(July-fit), P..54.
Q ® TIGARD'S PAPER EXPLOSION
ATTACHMEW 3b
70
Go
50
as 40
N
a
v
M
3o
v
iF
ii
as 20
O
O
146 14'70 19'1$ 1 q6d 16
;r
YEAR
CITY CODICIL FILES 118: CITY 00[AiCIL A Pf. G FILE A!KOM ARE
CUPIN ATIYE TOTALS OF ALL CREAM
PL1 IWA� FIISS UP To THE wM =a POLICE r= A!l0 3
ARSCOPIOLMM 20TALSOFWOW B
-- POLICE MEPARDIM FILES CMUMID DURING 'M PFMlM YEARS �Y•
MEMORANDUM
CITY OF TIGARD, OREGON
r
TO: Honorable Mayor and City Council December 5, 1986
FROM: Records Management Committee
Alice Carrick, Police Department Bili Quillard, Records Clerk
GeorgeAnne Miller, Library Loreen Wilson, Comm. Services
Liz Newton, Community Development
SUBJECT: City :Records Concerns
RECORDS HISTORY IN THE CITY OF TIGARD
The City's records has been a growing concern of staff for a number of years.
As the City grows more 'official record' is created. Micrographics was
budgeted in 1974 and identified as a need to keep up with the records growth
in the City. However, a micrographics study was not begun due to workload
constraints. The City kept- up with daily central file filing needs over the
next 9 years by using various office staff members as they were available. In
1978, the City Recorder spent almost two months to perform a major purge of
the records to create additional file space,
In the fiscal year 1983-84, the City hired a Records/Court Manager to begin
addressing the on-going records needs. This position was eliminated with some
staff changes and the City Recorder has acted as the Records/Court Manager
since that date. On 7-1-85 the City hired a Records Clerk and in November of
f 1985 used a temporary full-time office aide to assist with the records process.
The Records Management Committee was formed in the fiscal year 83-84. The
task assigned was to develop an Information/Records Management System for the
City. Since the Committee is comprised of staff members from each department,
the task has boon easier to monitor.
INFORMATION/RECORDS MANAGEMENT PROGRAM DEVELOPMENT STEPS
As approved by the Executive Staff in December of 1985, the records process
priorities have basically remained the same for the past year. Between 1/86 ,&
6/86 .of this year, .however', the majority of time was spent coordinating the
relocation and reshelving of City records. The following steps were adopted
by the Committee for development of the Information/Records Management Program
in order to properly address the records needs in a logical and sequential
process. It is the opinion of the Committee that to follow this procedure
will be the most cost effective way to implement a comprehensive records
program which can serve the City for a number of years to come.
=w Records System Design/Development Priorities:
t
A. Record Survey - This step entails sample records lists sent to City
divisions to assist them in identifying their records. This step is
basically finished, although more input is needed from Engineering and the
Police Department.
PAGE 1
the City. ATTACHMENT 3b was created. The areas of City Council, Planning
Department, and Police Department were chosen because of the permanence of
i mP.Ach of their records. With the accelerated growth in the City's records, a
micrographics program looks to be the best method for relieving the storage
space constraints we are presently experiencing.
COST CONSIDERATIONS
The purpose of any filing system is to make it easier to rapidly retrieve
information when needed. Most files personnel spend about 25% of their time
searching for the 1% - 3% of files that are misfiled.l With the cost of a
misfiled record being around $80, it is clear that good filing systems save
money as well as time.2 A well-designed system can significantly reduce
such non-productive filing labor costs. However, maintenance is only a small
portion of the labor costs. The real costs are incurred before the files ever
reach the cabinet or shelf. These are the costs of collecting, reading and
processing the information. The following are some national averages of
various filing/storage costs:
COST OF STORING HARDCOPY ilk PER PAGE PER YEARS
COST OF MAINTAINING ONE 4-DRAWER FILE CABINET $800 PER YEAR
68% of these costs (about $550) are for labor,
32% are for supplies, equipment and space.l
WEEDING FILES (PER CUBIC FOOT) $5.10 - $8.503
As a possible option, we have looked at the cost of hiring a consultant to
create and design a City Records Program. With costs of $65 per hour for
administrative duties and $30 per hour to file, purge, and inventory records,
this option looks to be cost-prohibitive. As a comparison, the City could
hire four Office Assistant 1's in-house for a cost of $30.80 per hour,
including benefits.
Using information obtained from Tigard's Records Section Monthly Reports,
circle graphs were created illustrating the use of time in the Records
Section. These figures reflect time spent from July - December 1986. SEE
ATTACHMENT 3c.
A=ESSIVE PROGRAM NEEOEO
The City of Tigard is required by State law to retain a complete and official
record. In working with the State Archivist's office, it has become evident
that the State requires more record to be kept than is necessary for the
City's needs. In order to not keep excessive records, the State Archivist
will approve such of the City's records to be modified and retention periods .
shortened if an inventory of our record is developed.
City staff is concerned that to stay current with filing needs and to address
the long-term record preservation issues an aggressive program is needed at
this time. For this reason, staff anticipates requesting additional staff in
the Records Section in the 1988-89 Budget submittals.
BQ/4493A
1Katherine Aschner, Taking Control Of Your Office Records, (White Plains,
NY; 1983), p. 4.
7-G.S. Seguin and F.M. Townley, An Introduction to Filing Systems, (Prairie
View, Ks.; 1981), vi.
3International Systems Dealer Association, Office Systems Management,
(Spring, 1995), P. 10.
-3-
ATTAC 24MT 3a
RECORDS DISPOSITION TYPICALLY EXPERIENCED BY ORGANIZATIONS
WITH OR WITHOUT A PROPERLY ESTABLISHED RECORDS-MANAGEMENT PROGRAM.
W A
PROPER
RECORDS-MANAGEMENT
PROGRAM
25%
a RETAnw
S $ IN 1lL3'IVE FILES
`IN
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PROPER
RECORDS-MANAGEMENT
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ES'PAII� IN: 4 ' ,
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Y, 600
u%
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IN ACTIVE FILES
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TIGARD'S PAPER EXPLOSION
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• CITY OF TIGARD
RECORDS SECTION
ACTUAL TIME SPENT
TWO EMPLOYEES
8% gm-tP Tms II
CM1R"
`
XCOLMEiAIIFF
/ 4t t L ,/`liiAlN PHmI+F'd.
BASED ON Tido
EMPLOYEES WORKING 428 f/' 1
A `1OTAL OF 80 HOURS AMIca
1
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*MHER INCLUDES UPDATING RECORDS LISTS, WORD PROCESSOR WORK, CORRESPONDENCE
PREPARATION, AND OTHER MISCELLANEOUS ACTIVITIES.
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: February 23, 1987 DATE SUBMITTED: February 13, 1987
ISSUE/AGENDA TITLE: Supplemental PREVIOUS ACTION: Budget Committee
Budget 1986-87 adopted Supplemental Budget at meeting
of January 27 1987
PREPARED BY: Wayne Lowry l/
DEPT HEAD OK CITY ADMIN OK REQUESTED BY:
POLICY ISSUE
The 1986-87 Supplemental Budget has been recommended by the Budget Committee
at their January 27, 1987 meeting. In order to be approved, the Supplemental
Budget must be subjected to a public hearing and must be adopted by the City
Council by resolution.
INFORMATION SUMMARY
The following Supplemental Budget was presented to the Budget Committee by the
City Administrator at the Budget committee meeting of January 27, 1987. The
purpose of this supplemental budget is to recognized Audited beginning fund
balances and additional revenue and to appropriate funds for various capital
projects and contingency reserves.
REVENUES ALL FUNDS ADOPTED THIS Recommended Adopted
FISCAL YEAR 1966-87 1986--87 SUPPLEMENTAL 1986-87 1986-87 NOTES:
GENERAL FUND
Taxes 1.607,500 -4- 1.607,5w
Other Agencies 494,000 1,000 495,000 LB Grant...
._ FRee i Charges 54,000 50.000 590,000 Dev. Fees...
Fines i Forecitures 146,000 9.000 1551000 Delinquencies
Franchise Fees 790,000 -0- 790,000
Use Money/Property 54,000 50,000 104,000 Inc. Fund Sal.
Other Rewenu* 45.000 6,500 51.500 LS Gifts...
SUBTOTAL 3,676,500 116,500 3,793,000
IS(,}, 119 FUND SALAMI 00.000 428,304 1,028,304 CARRYOVERS/REV.
TOTAL GENERAL FUND 4,276,500 544,804 4.821,304 UP 6 EXP. ON
FEDERAL REV. SHARING
Federal Nov. Paywents 40.000 8,718 48,718 FINAL PMT.
Interest Earnings -0- 2,282 21282
Seainnina Fund Balance $ 27,500 27,500 CARRYOVER GG
TOTAL FED. REV. SHARING 40,020 38 78,500
STATE GAS TAX 440,000 175,000 615,000 *BF8 + INT.
COUNTY GAS TAX 400,000 (4,000) 396,000 3t LOSS + BFB
COUNTY ROAD LEVY 70,000 70.000 140,000 *8F8 + INT.
SEWER FUND 890,000 210,000 1,100,000 *8F8 + INT.
STORM DRAINAGE FUND 360,000 30,000 390,000 *BFB + INT.
BUILDING FUND 22,000 (22,000) -0- CLOSED TO G.F.
STREETS SDC 460,000 352.000 812,000 *8F8 + DEVMTS
PARKS 110,000 70.000 180,000 *8FB + INT. A`
TOTAL SPECIAL FUNDS 2,752,000 881.000 3,633,000 CIP CARRYOVER
SPECIAL ASSESSMENT 4,521,000 -0- 4,521,000 SEE AUDIT '
BOND DEBT 296,000 -0- 296`000 BFB ADJUSTED `
TOTAL DEST SERVICE 4,817,000 :67 4,817,000
$ 305,000 OPNS 7
$1,159,304 CIPP
TOTAL REVENUES 11,885,500 1,464,304 13,349,804 $1,464,304 INC.
*CIP CARRYOVERS FROM PRIOR YEAR INTO BEGINNING FUND BALANCES.
0471W
CITY OF TIGARD, OREGON
(1/27/87, TABLE #2)
EXPENDITURES/DEPARTMENT ADOPTED** THIS Reconended Adopted.
FISCAL YEAR 1986-87 1986-87 SUPPLEMENTAL 1986-87 1986-87 NOTES:
COMMUNITY SERVICES:
Police Department 1,718,500 -0- 1,718,500
Community Services 489,300 -0- 489,300
Municipal Court 92,000 -0- 92.000
Library 303,630 35,000 336,630 CO-CARRYOVER
Social Services 40,000 -O- 40,000
1.COMMUNITY SERVICES 2,643,430 35,000 2,678,430 SEE LB REV.
COMMUNITY DEVELOPMENT:
CD-Administration 157,000 -O- 157,000
DS-Building/Codes 198,430 -0- 198,430
DG-Planning 240,710 --0 2404710
DS-Engineering 314,805 -0- 314,805
PW-Shops/Services 162,000 -O- 162,000
PW-Wastawater 215,000 -O- 215,000
PW-Struts 445,000 -0- 445,000
PW-Park. {ildgs. 170,000 ::2 170,000
2.COMMUNITY DEVELOPMENT 1,902,945 -i}- 1,902,945 N/C
3.POLICY i ADMINISTRATION 187,000 -O- 187.000 N/C
CITY-411DE EXPENSES 470,000 27,500 497,500 FURN. CARRYOVER
CITY ATTORNEY 80,000 40 120,000 560,000 YTD.
4.GENERAL GOVERNMENT 550,000 67,500 617,500 FEB. R.S. TRANS
S-T OPERATING BUDGET 5,283,375 102,500 5.385,875
5.TOAL DEBT SERVICE 816,951 -0- 816,951
ALL OTHER:
CIP - Civic Center 75,000 --0- 75,000
Wastewater 333.000 240,000 573,000 CARRYOVER
Streets 482,500 571,000 11053,500 CARRYOVER
Parks 83,000 70,000 153,000 CARRYOVER
LID Protects 410000,049 -0- 4,000,049
CIP SUB-TOTAL 4,973,549 881,000 5,854,549 SPRING CIP
i
CONTINGENCY/RESERVES-
General Fund Operating 63,000 (29,196) 33,804 {
General Fund Reserve 500,000 600.000 1,100.000 GOAL:$700,000..
Federal Revenue Sharing -0- -0- -0- CLOSE TO G.F.
State Gas Tax 58,600 -0- 58,600
County Gas Tax 80,000 (80,000) -0- TO CIP
County Road Tax 10,000 (10,000) -0- TO CIP i
Seer Fund 87,638 -0- 87,638
Store Drainage 12,387 -0- 12,387
Building Fund -0- -0- -0- i
Streets SDC -0- -0- -0- I
Parks SDC -0- -0- -40-
CONTINGENCY SUB-TOTAL 8111625 460,804 1,292,429
6.TOTAL ALL OTHER 5,785,174 1,361,804 7,146,978
TOTAL EXPENDITURES 11,885,500 1,464,304 13,349,804
0471W
ALTERNATIVES CONSIDERED
1. Adopt resolution to approve Supplemental Budget as recommended by Budget
Committee.
2. Revise Supplemental Budget and adopt resolution.
3. Do nothing.
FISCAL IMPACT
Adoption of Supplemental Budget will allow spring CIP's to proceed and will
increase General Fund Reserve to $1,100,000.
SUGGESTED ACTION
1. Approve Supplemental Budget as recommend by Budget Committee. per attached res.
WL:bs0662W
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
r AGENDA OF: February 23, 1987 DATE SUBMITTED: `
ISSUE/AGENDA TITLE: Hall/Burnham PREVIOUS ACTION:
LID No. 85-01, Phase 5, Final
Assessment PREPARED BY: Randall R. Wooley
DEPT HEAD OK ITY ADMIN OK REQUESTED BY:
POLICY ISSUE
Adoption of the final assessment roll for the LID.
INFORMATION SUMMARY
On February 9, 1987, the Council accepted the Final Engineering Report for
Hall/Burnham LID and set the hearing on the final assessment roll for
February 23rd. Property owners have been notified of the hearing. By code,
any objections to the final assessment must be made in writing.
It is necessary to hold a hearing to consider any objections received.
Following thR hearing, a final assessment roll should be adopted by ordinance.
e ALTERNATIVES CONSIDERED
1. Approve the attached ordinance adopting the final assessment roll.
2. Amend the ordinance.
FISCAL IMPACT
The City, as a property owner, will pay LID assessments as previously
discussed.
h:
SUGGESTED ACTION
1. Conduct a hearing on any written objections received.
2. Revise the assessment roll as necessary.
3. Approve the ordinance adopting the final assessment roll.
RRW:cn/0638W
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: February 23, 1987 DATE SUBMITTED: February 10, 1987
ISSUE/AGENDA TITLE: Temporary Use PREVIOUS ACTION:
Permit TU 87-01 Calvin Presb to 'an
Church PREPARED BY: Deborah A. Stuart
DEPT HEAD OK ' ITY ADMIN OK REQUESTED BY:
POLICY ISSUE
INFORMATION SUMMARY
The applicant requests temporary use approval of a 24 X 32 square foot modular
structure to be used as a meeting room and classroom for a period of one year
on property zoned R-3.5 (Single Family Residential, 3.5 units/acre). No
additional parking or sewer connection permits would be required. Attached is
a resolution for Council adoption.
ALTERNATIVES CONSIDERED
1. Approve the application subject to certain conditions.
2. Approve the application with modifications.
3. Deny the application.
FISCAL IMPACT
SUGGESTED ACTION
1. Approve the recommendation made by the Planning Director subject to
certain conditions.as shorn on the attached resolution.
DAS:bsO635W
STAFF REPORT AGENDA ITEM ..
FEBRUARY 23, 1987 - 7:30 P.M.
TIGARD CITY COUNCIL
TIGARD CITY HALL - TOWN HALL
13125 SW HALL BLVD.
TIGARD, OREGON 97223
A. FACTS
1. General Information
CASE: Temporary Use Permit application (TU 87-01)
REQUEST: To allow placement of a 24 x 32 sqaure foot modular
classroom building for up to one year on a 3.84 acre site.
COMPREHENSIVE PLAN DESIGNATION: Low density residential
ZONING DESIGNATION: R-3.5 (Single Family Residential, 3.5 units per
acre)
APPLICANT: Mary K. Myers OWNER: Calvin Presbyterian Church
13990 SW 100th 10445 SW Canterbury Lane
Tigard, OR 97224 Tigard, OR 97224
LOCATION: 10445 SW Canterbury Lane (WCTM 2S1 11BC Lot 2800)
2. Background Information
An application for conditional use approval to allow a 3960 square foot
church expansion for the construction of a Christian education and
multi-purpose building was approved subject to conditions in
March, 1973 (CU 8-73). A Site Development Review was subsequently
approved by staff for the same request (SDR 34-73).
3. Vicinity Information
Properties to the west are zoned R--12 (Multi-family Residential,
12 units per acre). A single property at the southwestern corner of SW
103rd and Canterbury lane is zoned R-3.5 (HD) (Single Family
Residential, 3.5 units/acre, Historic District) and contains the
John F. Tigard home. All other properties to the north, east and south
are zoned R-3.5.
4. Site Information and Proposal Description
The applicant proposes to place a 768 square foot modular classroom
building on the west side of the existing buildings. It is stated that
the temporary structure is needed only as an iterim measure until the
onstruciton of a new sanctuary on the west side of the existing
buildings can begin. The church is connected to the City Sanitary
Sewer System. No additional lavatories will be provided with this
structure.
STAFF REPORT - TU 87-01 - PAGE 1
The applicant states that the need for the additional space is due to
"an unforeseen increase in staff members" which occurred last August
and September. One full-time and two part-time employees have been
added, thereby necessitating additional office space and displacing the
choir. The new structure will be used by the choir and by other groups
for meetings and classes.
The classroom is needed only as an interim structure until the
construction of a new sanctuary on the west side can be arranged. The
use as proposed will not result in an increased demand for parking.
The applicant estimates that, at most, 40-SO people will fill the
structure.
5. Agency and NPO Comments
The Tigard Water District has reviewed the proposal and has no
objections to it.
The Building Inspection Division has reviewed the proposal and has the
following comments:
The temporary structure would Le required to comply with
applicable codes with regards to existing, flame spread, etc.
The Engineering Division has reviewed the proposal and has the
following comments:
The provision of sanitary sewer and roof rain drainage needs to
be addressod.
The Tualatin Rural Fire District has reviewed the proposal and has no
x
objections to it.
No other comments were received.
B. FINDINGS AND CONCLUSIONS
The Planning staff concludes that the relevant portions of the Code are
satisfied based upon the findings noted below:
# 1. Section 18.140.060(C( states that the following criteria must be
satisifed in order to approve a temporary use permit in
unforeseen circumstances:
(A) The need for the use is the direct result of a casualty
loss, such as fire, windstorm, flood or other severe damage
by the elements to a preexisting structure or facility
previously occupied by the applicant on the premises for
which the permit is sought; or
(B) The applicant has been evicted within sixty days of the
date of the application from a preexisting occupancy of the
premises for which the permit is sought as a result of
condemnation proceedings by a public authority, or eviction
by abatement of nuisance proceedings, or by determination
of a public body or court having jurisdiction that the
continued occupancy of the facilities previously occupied
constitutes a nuisance or is unsafe for continued use; or
STAFF REPORT TU 87-01 PAGE 2
r ,
(C) There has been a loss of leasehold occupancy rights by the
applicant due to unforeseeable circumstances or other
hardship beyond the foresight and control of the applicant;
and
(D) There exists adequate and safe ingress and egress when
combined with the other uses of the property as required by
18.108 Access and 18.102 Clear Vision;
(E) There exists adequate parking for the customers of the
temporary use as required by 18.106 Off-Street Parking.
Exceptions to the parking space surface requirements may be
granted as set forth in Section 18.106.050(i) of this Code;
(F) The use will not result in congestion on a ',, ..,..rte streets;
(G) The use will pose no hazard to pedestrians in the area of
the use;
(H) The use will not create adverse offsite impacts including
noise, odors, vibrations, glare or lights which will affect
the adjoining uses in a manner which other uses allowed
outright in the zone would no affect the adjoining uses.
No eviction, casualty loss, or loss of leasehold occupancy rights has
or will occur which would necessitate the use of the temporary
building. Adequate and safe ingress exists and would not be affected
by the temporary structure. Parking also would not be affected as the
same numbers of people will continue to visit the site except they will
meet in the new structure. The use will not result in congestion on
public streets nor will it pose a hazard to pedestrians. Finally, no
offsite impacts can be anticipated. This temporary use permit may be
renewed by City Council once for a period of up to one additional
year. Should the applicant wish to construct a more permanent
addition, then a Conditional Use Permit will be required.
C. RECOMMIENDATION
Based upon the above discussion, the Planning staff recommends approval
of TU 01-87 subject to the following conditions:
1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO
ISSUANCE OF BUILDING PERMITS.
2. This permit is valid until February 23, 1988 and can be renewed
only once for a period of up to one year at the discretion of
City Council.
3. The applicant shall apply for and obtain all necessary building
and occupancy permits for the modular structure from the Building
Division.
4. Sanitary sewer and storm drainage details shall be provided as
part of the building plans.
STAFF REPORT — TU 87-01 — PAGE 3
5. The applicant shall provide for roof rain drainage directly
or indirectly to the public stormwater system.
6. Should the applicant wish to apply for extension of this
all be made at least one month prior to
approval, application sh
expiration of this approval.
R ARED BY: Deborah A. Stuart APP OVED BY: William A. Monahan
Assistant Planner Director of Community
Development
(DAS:cnl0601W)
t
PAGE 4
STAFF REPORT - TU 87-01
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Calvin
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December 319 1986
STATEt3M OF APLICANT roR A Tn ORARY USE PERMIT @ 10443 S.W. Canterbury Ln.
Calvin Presbyterian Church is requesting a temporary use permit for one
year to install a temporary, 24'-0" X 321-0" modular classroom building
on the rest side of the existing buildings.
The need for this additional space is due to an unforuoen increase in
staff members which occurred during August and September of this year.
We have increased from three full-time and five part-time staff members
to four full-time and seven part-time staff members. This has neoessi-
tated creating additional office space in the existing building which
`' has displaced the choir. The new structure will be used by the choir
and by other groups for meetings and classes.
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use does not conflict with the zoned use.
This temporary structure is needed only as an interim measure until the
construction of a new sanctuary, on the rest side of the existing
buildings. At that time, parking and vehicular and pedestrian traffic
patterns will be addressed.
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MARCH 1 7. '
VJ
MEMORANDUM
TO: Membersof city Council February 13,1987
FROM: William A. Monahan, Director;cJ/y0t�
Community Development "�--Li
SUBJECT: SDC Credit Repeal
The repeal of Section 3.20.055 has been postponed to allow the Homebuilders
Association of Metropolitan Portland to provide input on this issue.
The new hearing date is set for March 23, 1987. The actual date of
i
implementation is still projected as May 1.
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: February 23, 1987 DATE SUBMITTED: _February 14, 1987_
ISSUE/AGENDA TITLE: Street PREVIOUS ACTION: N/A
Vacation Public Hearing--Inez Street _
Near 97th Avenue PREPARED BY: Randy Clarno
DEPT HEAD OK CITY ADMIN OK_ REQUESTED BY: Sam Gotter
_. POLICY ISSUE
Council initiated Street Vacation request — consistent with Council policy as
adopted by Resolution No. 85-30
INFORMATION SUMMARY
On January 12, 1987, Council passed a resolution to call for a public hearing
on a Council initiated vacation request to be held at 7:00 PM on February 23,
1987. Mr. Sam Gotter III requested this hearing to vacate a portion of SW
Inez Street (from the existing improved portion to 97th Avenue) to facilitate
the development of the property to be known as Butler Terrace Subdivision.
The objections filed by utility companies have been addressed in the
conditions attached to the ordinance. Planning Commission and the Community
Development Department have recommended approval. The hearing was published
in the Tigard Times according to City and State requirements and all abutting
and affected property owners have been notified by mail. All vacation process
fees are the responsibility of Mr. Sam Gotter.
` ALTERNATIVES CONSIDERED
1. Approve vacation request as shown.
2. Approve vacation request with amendments.
3. Request staff to prepare resolution denying proposed vacation based on
objections and remonstrances received during the public hearing.
FISCAL IMPACT
1. Fees paid by applicant.
2. Fees paid by applicant.
3. Fees paid by applicant.
RECOMMENDATION
Staff recommends alternate #1. Motion to approve ordinance as presented.
lw/4487A
MEMORANDUM
CITY OF TIGARD, OREGON
TO: City Council February 11, 1987
FROM: Randy Clarno, Development Services Mana er
SUBJECT: Community Development Department Report for Proposed Vacation of
S.W. Inez Street (S.W. 97th Avenue to Butler Terrace Subdivision)
BACKGROUND
On November 10, 1986, Thomas Amberg from Technical Engineering Corp. on behalf
of Samuel A. Gotter III, requested that the City initiate proceedings to
vacate a portion of S.W. Inez Street. Samuel A. Gotter III is the developer
of Butler Terrace, a 6 lot subdivision on S.W. Inez Street between S.W. 93rd
Avenue and S.W. 97th Avenue. The portion of S.W. Inez being requested for
vacation lies between the west line of Butler Terrace and S.W. 97th Avenue and
is currently unimproved (see attached map and description).
On January 12, 1987 Council heard this request and by Resolution 87-04
(attached) agreed to the request and set the public hearing for February 23,
1987.
FINDINGS
Planning Commission
As required by Title 15.08.090 of the Tigard Municipal Code, the Planning
Commission heard the request and at their January 20, 1987 regular meeting
recommended the vacation be approved subject to one condition. This
condition being the retainage of a bikeway/pedestrian way easement between
S.W. 97th Avenue and the improved portion of S.W. Inez Street (see
attached memo from the Planning staff). It should be noted that the
improvement of this pathway is a "condition of approval" for the Butler
Terrace subdivision.
Traffic, pedestrian and bicycle circulation
As suggested by the Planning Commission, easements will be required to
provide for proper pedestrian and bicycle circulation. No negative
impacts are realized to traffic circulation. Staff had previously
evaluated this with the proposed Butler Terrace subdivision and cul—de—sac
arrangement thus recommending Planning Commission approval.
Fire and Police Service
4 Responses were received from both the Police Department and the Tualatin
Fire District and neither had concerns relative to service or response
time.
City Council Memo
Page 2
Drainage and Sanitary Sewer
Currently all properties east of S.W. 97th Avenue near Inez Street have
provision for access to the public storm drainage system. Most properties
west of S.W. 97th Avenue will drain toward S.W. 97th Avenue and then
toward S.W. McDonald Therefore staff is not recommending retainage of a
storm drainage easement.
Similar to storm drainage, sanitary sewer service is most practically
provided using S.W. 97th Avenue.
Other Utilities
Responses were received from the following other utility providers:
Willamette Cable
Tigard Water District
General Telephone
Northwest Natural Gas
Portland General Electric
None of the above utility providers had objection to the proposed vacation.
r Transportation Plan and Capital Improvements Program
The proposed vacation does not conflict with either the Transportation
Plan or Capital Improvement Program.
RECOMMENDATION
Staff recommends that the proposed vacation of a portion of S.W. Inez Street
be approved subject to one condition. This condition being that a permanent
pedestrian/bikeway easement be retained over a portion of the vacated area,
said portion being described in the attached Exhibit B. The terms and
conditions of said easements being those standard terms and conditions adopted
by the City for general use and reading as follows:
A bicycle way and pedestrian way, which may be used by pedestrians and
non-motorized mechanical means of transportation, such as bicycles and for
no other purposes, and for said purposes to place, construct, operate,
replace, maintain, inspect, reconstruct and install necessary
improvements, and the right to enter upon such premises for said purposes.
The City shall have the right at any time to enter upon the above
described real property for the purposes hereinabove mentioned, and in
connection therewith may remove any trees, shrubs or brush necessary or
convenient to accomplish said purposes.
The underlying title owners, their heirs, successors, assigns or
C" representatives shall not construct or maintain any building or other
structures upon the above described real property.
mss:,
City Council Memo
Page 3
The underlying title owners will reserve the right to utilize the said
area for all private lawful purposes which do not unreasonably interfere
with or are not inconsistent with the uses thereof by the grantee and the
public for the purposes herein stated.
It is expressly understood that this easement does not convey any r _ght,
title or interest except those expressly stated in this easement, nor
otherwise prevent Grantors from the full use and dominion hereover;
provided, however, that such use shall not interfere with the uses and
purposes of the intent of the easement.
In consideration of the premises, the City agrees that if said City, its
successors or assigns should cause said easement to be vacated, the right
of the City in the above-described easement will be forfeited and shall
immediately revert to the underlying title owners, their successors and
assigns in the case of such event.
RC:cn/0643W
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20: City Council
FROM: Keith Liden, Senior Planner
RE: Street right-of-way vacation - SW Inez and SW 66th Avenue
On January 20, 1987• the Planning Commission reviewed the proposed vacation
of the following:
SW Inez Street - between existing improved right-of-way
and SW 97th Avenue
SW 66th Avenue - between Atlanta Street through its intersection
with SW Baylor
The Counission recoamends approval of proposed vacations with the understanding
that a pedestrian right-of-way and walkway be retained between Sit 97th Avow*
and the proposed SW Inez Street cul-de-mc- This walkway vas a condition of
approval for Butler Terrace subdivision.
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CITY OF TIGARD, OREGON
RESOLUTION NO. 87- CD
A RESOLUTION CONCERNING VACATION OF A PORTION OF SW INEZ STREET (FROM THE
EXISTING IMPROVED PORTION OF INEZ TO SW 97TH AVENUE), A DEDICATED PUBLIC
RIGHT--0E- WAY IN THE CITY OF TIGARD WASHINGTON COUNTY OREGON. Sam Gotter
WHEREAS, a vacation request has been received and filed with the City Recorder
for vacation of street right-of-way; and
WHEREAS, this portion of land was previously dedicated for street right-of-way
purposes, it has been determined to not be needed by the City for this purpose
in its current alignment; and
WHEREAS, the Tigard City Council finds it necessary and desirable to initiate
vacation proceedings for said parcel.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
(1) That the Tigard City Council initiates the vacation request with the
understanding that those property owners who would normally sign a
petition shall be notified by mail of the proceedings and that the
property owner, Mr. Sam Gotter III, pay all fees-and charges as set
out in TMC Chapter 15.08.
(2) That a public hearing is hereby called to be held by the City
Council on Monday, February 23, 1987, at 7:00 P.M. at the Tigard
Civic Center Town Hall Room, 13125 SW Hall Boulevard, within the
City of Tigard, at which time and place the Council shall hear any
objections thereto, and any interested person may appear and be
heard for or against the proposed vacating of said lads.
(3) That the City Recorder be, and she is hereby, authorized and
directed to cause to have published in the Tigard Times, a newspaper
of general circulation in the City of Tigard hereby designated for
such purpose, a notice of said hearing in the form hereto attached
and by this reference made a part hereof, the first publication to
be January 22, 1987 and once each week thereafter for five
publishings in all.
The Recorder be, and she is hereby, further directed to cause to
have posted within five (5) days after the date of first P
publication, a copy of said notice in the form attached, at or near
each end of the area proposed to be vacated.
(4) That the particular portion of dedicated public right-of-way
proposed to be vacated is described on the attached sheet headed
Exhibit "A" and by reference made a part hereof.
PASSED: This 107i, day of Wil, 1987.
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ATTEST- Mayor - City of Tigard
'Clity Recorder - City of Tigard
RESOLUTION NO. 87-<>q
lw/4487A
EXHIBIT A
STREET VACATION
A portion of S.W. Inez Street from S.W. 97th Avenue to the Westerly line
of Penrose Terrace subdivision
Beginning at a point which is S 0°43'30" W, 24.24 feet from the Southeast
corner of Lot 33, TIGAROVILLE HEIGHTS, a plat of record in the Northwest
quarter of Section 11, Township 2 South, Range 1 West, Willamette Meridian,
City of Tigard, Washington County, Oregon; thence from said beginning point
'continuing S 0°43'30" W along the West line of PENROSE TERRACE, a plat of
record, 15.76 feet; thence S 89°52'02" W, 490.32 feet to the Easterly right-
of-way of S.W. 97th Avenue; thence Northerly along said right-of-way 40.00
feet to the South line of said Lot 33, TIGARDVILLE HEIGHTS; thence N 89052'
02" E, along said South line 225.21 feet; thence along the arc of a 45.00
foot radius, non-tangent curve to the left 86.78 feet to an Iron Rod (the
radius point bears Northeasterly and the chord bears S 69°12'40"E, 73.95
feet); thence along the arc of a 16.00 foot radius curve to the right
9.29 feet -to an Iron Rod (the long chord bears N 72010'38"E, 9.16 feet);
`- thence N 88048'50"E, 66.39 feet to an Iron Rod; thence along the arc of
a 1183.91 foot radius curve to the right 48.96 feet (the long chord
bears N 89059`55"E, 48.96 feet); thence S 88049'00"E, 72.50 feet to the
point of beginning.
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NOTICE OF S.W. INEZ STREET VACATION
(FROM ITS EXISTING IMPROVED PORTION TO SW 97TH AVENUE)
The Tigard City Council will hold a public hearing on Monday, February 23,
1987, at 7:00 P.M. at Tigard Civic Center Town Hall Room, 13125 SW Hall
Boulevard, Tigard, Oregon to consider the proposed vacation of a street
right-of-way at S.W. Inez (from its existing improved portion to SW 97th
Avenue) in the City of Tigard. The request was initiated by the City Council
on January 12, 1987 at the request of Mr. Sam Gotter III. Any interested
person may appear and be heard for or against the proposed vacation of said
lands. Any written objections or remonstrance shall be filed with the City
Recorder by February 23, 1987, by 7:00 PM.
TT Publish January 22 and 29; February 5, 12 and 19, 1987
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CITY OFTIGARD, OREGON
COUNCIL RGENDA ITEM SUMMARY
AGENDA OF: February 23 1987
DATE SUBMITTED:
ISSUE/AGENDA TITLE: Sewer Service PREVIOUS ACTION:
to Parcel 21 in LID q42 PREPARED BY: Randall R. Woole
DEPT NERD OK
r� ITY ADMIN OK REQUESTED BY:
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OLICY ISSUE
Flow to treat Parcel 21 where a sewer connection has not been provided by
Local Improvement District No. 42.
INFORMATION SUMMARY
The attached report details the situation
of
Partary ewers lin ID h 42 vicinity L D is
Of
for the purpose of constructing
SW 68th Parkway, The LID has not provided a usable sewer connection' ef to
Parcel 21. Because the area is redeveloping, it may not be app p
construct a connection to Parcel 21.
A decision is needed on how to proceed with assessment of Parcel 21.
ALTERNATIVES CONSIDERED
The report suggests four options:
1. Purchase the required easement, using condemnation if necessary.
2. Extend the sewer lines to provide a different connection to Parcel 21.
3. Exempt Parcel 21 from the LID assessment.
4, Provide no connection but leave Parcel 21 in the LID to avoid future
"latecomer" charges.
FISCAL IMPACT
Costs would be paid by the LID as outlined in the report.
SUGGESTED ACTION
the
Staff recommends Option N3, xemnendationrceLassessment.
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staff will return at alaterdate
Council concurs with this re
with any formal procedure necessary to ratify the decision.
RRW:cn/2941P
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SANITARY SEWER SERVICE TO PARCEL 21 IN L.I.D. #42
L.I.D. #42
Local Improvement District No. 42 was formed in 1983 to construct sanitary
sewers to serve properties in the vicinity of SW 68th Parkway between Atlanta
and Franklin Streets. Construction occurred in 1984. Properties were
pre-assessed for estimated costs in July, 1984.
In the preliminary engineering report, it was stated that each "ownership"
would be "provided with the opportunity to make a direct connection to the
proposed public sewerage facility." "Ownership" was defined as an individual
parcel or a group of contiguous parcels with a common ownership.
During the pre-assessment hearing, several parcels were exempted from
assessment because topography prevented them from connecting directly to the
new se r.
At the completi(,n of construction, three pre-assessed parcels did not have a
direct connection available because the City had been unsuccessful in
obtaining the required easements. Recently, property owners have agreed to
grant an easement which will allow extension of a sewer line to serve two of
those parcels. Only Parcel 21 remains without access to the new sewer.
PARCEL 21
The attached drawing shows the relationship between Parcel 21 and the sewer
line. It was proposed that Parcel 21 would connect via an easement across
Parcel 138. A lateral was constructed to the right-of-way line for such a
connection, but we have been unable to acquire the easement.
Parcels 138, 14 and 21 are developed as single-family homes but they are zoned
C-P. A large sign on Parcel 21 currently advertises it for sale as C-P
property, implying that it would be purchased for redevelopment. Parcel 22 is
occupied by Water District reservoirs and was exempted from assessment.
The owner of Parcel 138 (Anne Leiser) has declined to grant an easement,
indicating that a sewer line across the property would have a s-ivere impact on
the value of the property for C-P development, as a future owaar is likely to
want to combine Parcel 138 with adjoining properties for development. If so,
a sewer easement would restrict development.
The pre-assessment amount on Parcel 21 was $3,293. It appears that final
costs will be approximately 6 percent higher than the estimates used for
pre-assessment. So, final assessment on Parcel 21 is likely to be about
$3,500.
OPTIONS
Available options for resolving this problem include the following:
R
Option 1 (Proceed per plan)._ We could obtain the easement by purchase, using
condemnation if necessary, then extend the lateral through the easement to
Parcel 21. Construction cost is estimated at $1,500. If the easement impacts
are as severe as envisioned by Ms. Leiser, the cost of the easement could be
quite high.
Option 2 (Revised Routing). We could extend the sewer north along
67th Avenue, then nrovide a service to Parcel 21 along the north boundary of
Parcel 135, either in an easement or in the Haines Street right of way.
Estimated construction cost is $7,000.
Or we could extend a sewer along Baylor Street and 66th avenue to reach
Parcel 21. This sewer line would need to be quite deep to serve Parcel 21.
Estimated construction cost is $15,000.
A line on Haines Street or in 67th Avenue would be outside the LID boundary.
A public hearing would probably be required to amend the LID boundary. A
proposed right of way vacation may eliminate the 66th Avenue route option.
Option 3 (Exempt from LID assessment). Determine that Parcel 21 cannot be
served by the LID and give it a final assessment of zero. It would be
necessary to refund payments already made on the pre-assessment plus interest.
If Parcel 21 were connected in the future, the owner would be required to pay
all costs of connecting. If the connection were made to the lateral provided
by the LID, Parcel 21 would be subject to the "latecomers" connection charge
for properties which did not participate in sewer main construction.
Currently, the "latecomers" charge is $3,000.
Option 4 (Assume that benefit has been received). One could argue that
Parcel 21 has been benefited by the LID, since sewer service is now available
nearby. Parcel 21 could be connected via an easement or via Haines Street.
If Parcels 138 and 21 were to be combined by a future developer, no easement
would be required. By remaining in the LID, Parcel 21 avoids a future
"latecomers" charge.
DISCUSSION
The area is redeveloping. The sxis,ing residential structures are likely to
be gone in a few years, replaced by commercial development. It may be
inappropriate to actually connect Parcel 21 to the sewer until such time as
the property is redeveloped.
Options 1 or 2 could be expensive, increasing the costs to all LID
properties. Option 3 appears to be less expensive to the LID than Options 1
or 2. Option 4 would not comply with the LID's intent to provide direct
connection to each ownership.
RECOMMENDATION
Option 03 is recommended.
cn/2941P
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
t AGENDA OF: February 23, 1987 DATE SUBMITTED: February 14 1987 _
ISSUE/AGENDA TITLE: Street
PREVIOUS ACTION: N/A
Vacation Public Hearing-66th Avenue
Between Atlanta & Baylor Streets PREPARED BY: Rand Clarno`
DEPT HEAD OK CITY ADMIN OK REQUESTED BY: Jerry Cach _
POLICY ISSUE
Council initiated Street Vacation request - consistent with Council policy as
adopted by Resolution No. 85-30
INFORMATION SUMMARY
On January 12, 1987, Council passed a resolution to call for a public hearing
on a Council initiated vacation request to be held at 7:00 PM on February 23,
1987 Mr. Jerry Cach, of Cash's Reality requested this hearing to vacate a
portion of SWI 66th Avenue (between Atlanta & Baylor Streets) to facilitate
future development of the property. The objections filed by utility companies
have been addressed in the conditions attached to the ordinance. Planning
Commission and the Community Development Department have recommended
approval. The hearing was published in the Tigard Times according to City and
State requirements and all abutting and affected property owners have been
notified by wail. All vacation process fees are the responsibility of Mr.
Jerry Cach.
�- ALTERNATIVES CONSIDERED
1. Approve vacation request as shown.
2. Approve vacation request with amendments.
3. Request staff to prepare resolution denying proposed vacation based on
objections and remonstrances received during the public hearing.
FISCAL IMPACT
1. Foos paid by applicant.
2. Fees paid by applicant.
3. Fees paid by applicant.
RECOMMENDATION
Staff recommends alternate #I. Motion to approve ordinance as presented.
¢ lw/4465A
MEMORANDUM
CITY OF TIGARD, OREGON
T0; City Council February 17, 1987
FROM; Randy Clarno, Development Services Manage
SUBJECT: Community Development Department proposed
vacation of
S.W. 66th Avenu (Stlanta Steet to SW. BaylorStreet).
BACKGROUND
In January of 1986, the City received a request from Jerry Cach of Cash's
Realty, who was representing a local property owner, to vacate the above
stated portion of S.W. 66th avenue (see attached map and description) . The
City at the time was reviewing the possible vacation of several streets within
the area, thus postponing this specific request until the review was
complete. Further delays occurred when the applicant temporarily withdrew the
request. However, recently the applicant renewed the request and asked the
Council to initiate the public vacation process.
On January 12, 1987 Council heard this request and by Resolution 87-05
(attached) set the public hearing for February 23, 1987.
F_INDINGS
Planning Commission
As required by Title 15.08.090 of the Tigard Municipal Code, the Planning
Commission heard the request and at their January 20, 1987 regular
meeting, recommended the vacation be approved (see attached memo from the
planning staff) .
Traffic, pedestrian and bicycle circulation
abut
As you can see on the map showing the vacation area, two properties parcel
this portion of S.W. 66th Avenue on the west side. The southerly
is owned by the Tigard Water District and the northerly parcel is a single
family residence which is being represented by Jerry Cach. Both parcels
would appear to have access to public streets other than S.W. 66th Avenue,
however the northerly parcels access to S.W. Atlanta Street is controlled
by the State Highway Division. Access to S.W. Atlanta Street by this
particular property is not recommended by the City or State for traffic
safety reasons and should be prohibited. This would leave the single
family residence without access to a public street thus tanseaecommesement for
tthat the Tigard Water District grant this property
ingress egress purposes. The Tigard Water District also requested an
easement along this portion of S.W. 66th Avenue for continued access to
their property. It should be noted that an easement for their benefit
would not be required as title to the vacated street in front of their
property would go to them.
Memo to City Council
Page 2
February 17, 1987
The Tigard Water District has also requested that the southerly 60 feet of
the proposed vacation not be vacated. The reason being that the District
wants to improve their S.W. Baylor Street frontage to City standards and
complete the cul-de-sac between them and Cooper Consultants, Inc. who are
on the opposite side of S.W. Baylor Street. Cooper Consultants have also
made a similar request. The City Engineering Division has just recently
received the Tigard Water District's construction drawings for review and
recommends their request to exclude the southerly 60 feet from the
vacation be approved.
If the above recommendations are adopted, then there will be no negative
impacts to traffic, pedestrian or bicycle circulation.
Fire and Police Service
Responses were received from both the Police Department and the Tualatin
Fire District. The Police Department had no concern relative to service
or response time. However, the Fire District requested that access to the
single family residence via S.W. Baylor Street be retained. A privately
maintained driveway access, which was recommended above under "traffic
circulation" would be acceptable to the Fire District.
Drainage and Sanitary ,ewer Utilities
Drainage and sanitary sewer service is more practically directed away from
S.W. 66th Avenue toward the west and south, therefore the Engineering
Division is not recommending that an easement be retained for that purpose.
Other Utilities
Responses were received from the following other utility service provides:
Willamette Cable
General Telephone
Northwest Natural Gas
Portland General Electric
Metzger Water District
Portland General Electric and Metzger Water District do have services
within the westerly 20 feet of the area to be vacated. Therefore it is
recommended that a 20 foot wide easement be retained to the benefit
(grantee) of Metzger Water District and Portland General Electric for the
operation and maintenance of their services over the west 20 feet of the
- area to be vacated.
Memo to City Council
Page 3
February 17, 1987
Transportation Plan and Capital Improvements Program
The proposed vacation does not conflict with either the Transportation
Plan or Capital Improvement Program.
RECOMMENDATION
Staff recommends that the proposed vacation of a portion of S.W. 66th Avenue
be approved subject to three conditions. These conditions being as follows:
1, That the southerly 60 feet of the proposed vacation not be vacated
for traffic circulation and street improvement reasons as stated
earlier. The revised area to be vacated being shown in Exhibit "B."
2. That a private easement for ingress and egress purposes be granted to
the northerly abutting property owner (single family residence) from
the southerly abutting property owner (Tigard Water District). The
easement document and area description to be approved by the City
Attorney and Engineering Division.
3. That a 20—foot wide easement be retained to the benefit (grantee) of
Metzger Water District and Portland General Electric for the
operation and maintenance of their services over the west 20 feet of
the area to be vacated.
Y,.
It is further recommended that condition No. 2 above be met within one year of
the passage of this Ordinance, otherwise the complete ordinance will become
sell and void.
RC:cn/067OW
MU40RANDUM
TO: City Council
FROM: Keith Liden, Senior Planner
RE:
Street right--of-waY vacation - SW Inez and SW 66th Avenue
On January 20, 1987, the Planning Comnission reviewed the Proposed vacation
of the following:
SP1 Inez Street - between existing improved right-of-waY
and SW 97th Avenue
between Atlanta street through its intersection
SW 66th Avenue -- with sw Baylor
t tions with the understanding
The Commission recommends approval of prop vacaSH
that a Irian right-of-way and valkw&y be retained bets a �litthAvenue
iOnf
SM Inez Street cui-de-sac. This walkwaY
and Proposed ivision.
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CITY OF TIGARD, ORE
RESOLUTION NO. 87-
A RESOLUTION CONCERNING VACATION OF A PORTION OF 66TH AVENUE FROM S.W. ATLANTA
STREET THROUGH ITS INTERSECTION WITH S.W. BAYLOR STREET, A DEDICATED PUBLIC
RIGHT-0F WAY IN THE CITY OF TIGARD WASHINGTON COUNTY OREGON. (Cash's Realty)
WHEREAS, a vacation request has been received and filed with the City Recorder
for vacation of street right-of-way; and
WHEREAS, this portion of land was previously dedicated for street right-of-way
purposes, it has been determined to not be needed by the City for this
purpose; and
WHEREAS, the Tigard City Council finds it necessary and desirable to initiate
vacation proceedings for said parcel.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
(1) That the Tigard City Council initiates the vacation request with the
understanding that those property owners who would normally sign a
petition shall be notified by mail of the proceedings and that the
property owner, Jerry Cach of Cash's Realty, 'pay all fees and
charges as set out in TMC Chapter 15.08.
(2) That a public hearing is hereby called to be held by the City
Council on Monday, February 23, 1987, at 7:00 P.M. at the Tigard
Civic Center Town Hall Room, 13125 SW Hall Boulevard, within the
City of Tigard, at which time and place the Council shall hear any
objections thereto, and any interested person may appear and be
heard for or against the proposed vacating of said lands.
(3) That the City Recorder be, and she is hereby, authorized and
directed to cause to have published in the Tigard Times, a newspaper
of general circulation in the City of Tigard hereby designated for
such purpose, a notice of said hearing in the form hereto attached
and by this reference made a part hereof, the first publication to
be January 22, 1987 and once each week thereafter for five
pubiishings in all.
The Recorder be, and she is hereby, further directed to cause to
have posted within five (S) days after the date of first
publication, a copy of said notice in the form attached, at or near
each and of the area proposed to be vacated.
(4) That the particular portion of dedicated public right-of-way
proposed to be vacated is described on the attached sheet headed
Exhibit "A" and by reference made a part hereof.
PASSED: This moi^ day of �•��_. 1987. ,
f ATTEST• or - City of Tigard
ty Recorder - City of Tigard
RESOLUTION N0. 87- c�
�w
iw/i86SA
y {
EXHIBIT "A"
A tract of land located in the southeast quarter of Section 36, Township 1
South, Range 1 West, Willamette Meridian, City of Tigard, Washington County,
Oregon. more particularly described as follows:
Beginning at the northeast corner of Lot 24, Block 4, West Portland
Heights, a recorded plat, Washington County Plat Records; thence South 010 06'
East, on the east line Of said Block 4 and its southerly extension, 368.9 feet
to the northeast corner of Block 7, said West Portland Heights; thence North
880 53' East approximately 70 feet to the west right-of-way line of Interstate
Highway No. 5; thence North, on said west right--of-way line, approximately 60
feet to the easterly extension of the north right-of-way line of S.W. Baylor
street; thence South 880 53' West on said easterly extension approximately 10
feet to the east right-of-way line of S.W. 66th Avenue; thence North 010 06'
t West on said past right-of-moray line. 308.9 feet to the easterly extension of
the north line of said Block 4; thence South 880 53' West on said easterly
extension, 60 foot to the point of beginning, containing approximately .52
acres.
3F:cn/03SSW
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23--81 STREET = 1
NOTICE OF S.W. 66th STREET VACATION
(FROM S.W. ATLANTA STREET THROUGH S.W. BAYLOR)
The Tigard City Council will hold a public hearing on Monday, February 23
1987, at 7:00 P.M. at Tigard Civic Center Town Hall Room, 13125 SW Hall
Boulevard, Tigard, Oregon to consider the proposed vacation of a street
right--of-way at S.W. 66th from S.W. Atlanta through its intersection with S.W.
Baylor, in the City of Tigard. The request was initiated by the City Council
on January 12, 1987 at the request of Jerry Cach. Any interested person may
appear and be heard for or against the proposed vacation of said lands. Any
written objections or remonstrance shall be filed with the City Recorder by
February 23, 1987, by 7:00 PM.
TT Publish January 22 and 29; February 5, 12 and 19, 1987
MEMORANDUM /
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council February 17, 1987
FROM: Donna Corbet, Executive Secretary Q"'
SUBJECT: Civic Center Pian Task Force Appointments
The Civic Center Plan Task Force Appointments have been pre—empted by the
recent South Metzger annexation proceedings and will be delayed until March.
Since we have been advertising for interested citizens to participate, we have
collected approximately 20 interest applications. The Council liaison to that
Committee, Valerie Johnson, currently has copies of those applications for
review. We will begin interviews soon.
t
dc:1290p
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUP1MAKY
AGENDA OF: February 23, 1987 _ DATE SUBMITTED: January 30 1987
ISSUE/AGENDA TITLE: Vehicle PREVIOUS ACTION: Council appropriation
Purchase — Engineering Division _ of additional fu,ids
PREPARED BY: Randy Clarno
DEPT HEAD OK !^ CITY ADMIN OK REQUESTED BY: Development Services
POLICY ISSUE
Ordinance 85-06 Local Contract Review Board Administrative Rules Section 30 --
Public Bidding Procedures.
— INFORMATION SUMMARY
On January 13, 1987 the City requested bids for two cargo mini vans which are
to be used primarily by the Engineering Division as inspection vehicles. The
bid was advertised in the Daily Journal of Commerce and sent to specific
vendors. Nine bids were received as shown on the attached sheet. However,
three bidders were disqualified for not meeting all specifications. Of the
remaining 6 vendors, Gateway Ford in Newberg has the lowest qualified bid.
After full evaluation of the vehicles and the bid, staff is recommending the
City purchase these two vehicles from Gateway Ford at a total cost of
$18,124.00.
ALTERNATIVES CONSIDERED
1. Concur with staff recommendation and authorize the City Administrator to
approve the necessary purchase requisition and order to Gateway Ford for
$18,124.00.
2. Reject all bids and re-bid.
FISCAL IMPACT
Original FY 86-87 appropriation for the purchase of one vehicle was $10,000
(10--22400-704). On October 20, 1986 Council authorized an additional $12,000
for one more vehicie which was part of an overall additional staffing and
equipment request.
SUGGESTED ACTION
Staff is recommending that the board proceed with alternative No. i above and
authorize the City Administrator to approve the necessary purchase documents.
RC-en/2934P
CITY OF TIGARD, OREGON
BID OPENING, JANUARY 22, 1987, 10:00 A.M.
r
2 MINI-VANS
COMPANY: UNIT BID TOTAL BID
Northside Ford Truck Sales $16,441.28
6221 N.E. Columbia Blvd. sb16,841.28
PO Box 13373 (DISQUALIFIED FOR NOT
Portland, OR 97213 MEETING SPECIFICATIONS)
Des Thomason Ford 16,942.00
19405 S.E. McLoughlin Blvd (DISQUALIFIED FOR NOT
Gladstone, OR 97027 MEETING SPECIFICATIONS)
Landmark Ford 18,030.70
12000 S.W. 66th Ave. (DISQUALIFIED FOR NOT
PO Box 23970 MEETING SPECIFICATIONS)
Tigard, OR 97223-0138
Gateway Ford 18,124.00
915 East 1st
Newbern, OR 97132
Bruce Chevrolet 9,518.84 19,037.68
1084 S.W. Oek St.
Hillsboro, OR 97123
Bickmore Dodge 9,655. 11 19,310.22
9500 SW Canyon Rd.
Portland, OR 97225
Vince Williams Dodge 9,800.00 19,600.00
18449 S.E. Stark
Port and, OR 97233
Ron Tonkin Chevrolet 19,683.54
122 N.E. 122nd Ave.
PO Box 20368
Portland, OR 97220-0368
Bauer Chevrolet 9,972.72 19,945.44
8150 N. Lombard St.
Portland, OR 97203
RC:cn/2934P
t,,
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aTYCF TIOARD
TO: Library Board
City Council OREGON
3.
FROM: Library Director 25 Yeers of Sen4ce
1961-1986
SUBJECT: Monthly Report, January 1957
WCCLS: The structure and government issue is moving slowly. The report has
been reviewed again by County Counsel and the Structure and Governance Committee
has had meetings. but the main stumbling block continues to be representation on
the Board of a cooperative model and levying taxes by such a Board.
The Citizens' Advisory Board (CAB) has recommended to the Washington County Board
of Commissioners that a 3-yeas levy for $3.2 million annually be placed on the
March 31 ballot. This levy will continue operation of WCCLS while the structure
and governance issue is being worked out as well as support the operation and
maintenance of the automation system, continue Access 185, and provide for county-
wide collection development. The Capital Needs Committee is preparing an REP to
secure a consultant to study the county-wide needs for expanded and new facilities.
Automation: The "on-line" date has been revised to March. The labeling of material.
is takiug longer than expected. Patron registration is at an all time high. The
circulation supervisor has been trained on the checking out and in procedures and is
training staff.
Detection System: The system has had problems which are related to the electrical
outlet. A dedicated line is required and will need to be installed.
Volunteers: Forty-seven (47) volunteers worked 416.25 hours; daily average 16
hours. Ons, (1) CB2 person gave 5.75 hours. Two (2) community service assignees
worked 49 hours. Library Board members gave 10 hours.
Concerned Citizen Comsmaent: Library has developed a form that enables citizens to
make a formal comment on any aspect of library service. These comments will be
sent to city administrator and attached to monthly reports.
Youth Services: Tigard Library is participating in the "Kids 'talk Books," a Y
county-wide cable TV presentation of children presenting book talks. We par-
tcipated in this successful program last fall. There are 3 regularly scheduled
Toddler Timms each week and 3 pre-school storytimes. All are well attended.
Circulation of children's materials is at an all time high creating a "supply"
problem. Steps taken to solve the problem have included news stories announcing
amnesty on fines for all over dues, promotion of the buy-a-book program and
donations. Including an $860 Friends of the Library gift, donations almost total
$1,000, earmarked for children's books. r
WL P.O 8=23331 T*0r40rgon 97223 X503)639.4171
TIGARD PUBLIC LIBRARY - MONTHLY REPORT - January 1987 - page 2
Work Indicators: January 1987 January 1986
Adult Materials 8320 6671
Juvenile Materials 5594 3807
TOTAL 13,914 10,478
Days of Service 23.5 22 r
Average Daily Circ 592 476
Hours of Service 213 204
Books Circulated per Hour 65 51
Increase/Decrease Circ +33% + 5�
Reference/Readers' Advisory 531 264
Books in Use in Library 2,542 786
Materials Added/Withdrawn 324/15 669/161
Borrowers: New/Renewal 392/303-695 207/107314
Storytime (# of sessions) 259 (24) 83 (6)
Special Children's Programs (sessions) 6 (1) 29 (2)
ryr:
CONCERNED CITIZEN COMMENT FORM
PERSONAL INFORMATION IS OPTIONAL)
NAME��/�_"� 'P �.G/�iC E PHONE:
ADDRESS: DATE:
I AM CONCERNED ABOUT: (USE BA/CK OF SHEET IF NEEDED)
.0/�El��i�rE��®�"—��✓ .�%/�'vc�Y d� f•�/.Lr �t`r/8�'i,�`yiF'Y� = a!s��-Y,
241$ lir14-ol-4,2) 3 �.eE Asa. �. .�✓rr
SUGGESTIONS FOR IMPROVEMENT:
���; - Y�C� ,�C!�dscs-- /.� �� Fid ..�v�r'.4c,�"o,��` fiPa•C
= 3, �o.c/y Est ,— �.+P.��� �¢.c er.4 �-o /°�+4R'�errr•�.+fr'.
0,;9 - •clow'
��: �t'� .�rC�.cJ,� �•vfiC --- � 7JC'i:�F7CrG+ ,'", /�r.sl.�� .¢T .�.vX'.u,Q...-t
GvlTtl.4 ,�RVE �/4n/�9.c .� Tisi�' s'�i'e/(/E u1Ay -rfl EG/rr /.v,�� .�.,✓y
HELP I CAN o
5;
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I WISH TO HAVE SOMEONE CONTACT ME CONCERNING THIS ISSUE: __ _YES NO
?ivr.4 elf ".d E X'f,C411%loZ iAJ 4-4-" t.r TY� �eD.t' TwE
�,aD✓G tcll�� �t TiVEa � C�OrC,,�tGT�,.v'�'o� .v o T ,g•�7 cc3� c'v�c..G
y
• * TYPED FROM ORIGINAL CONCERNED CITIZEN COMMENT FORDS
(PERSONAL INFORMATION IS OPTIONAL)
Name: Glenn A. McClary phone: ----
Address: General Delivery Tigard OR 97223 date: 2-3-87
I am concerned about: Excess noise: the almost untolorabl.e level of background
noise is due to the solid flat walls and high & hard ceiling, and lack of walls
separating difference areas of activity which allows sound from normal activity
to travel, reflect & combine into this problem.
Suggestions for improvement:
1. padded sound absorbent area dividers between differing activity areas.
2. wall areas divided & some sound absorbent substance applyed; to prevent
reflection.
3. ceiling area divided according to function & some zones coated with sound
absorbent material applyed; while other zones should have 'drop-in' ceiling
installed.
Unfortunatly, due to the physical characteristics of the building, there will
be no one single 'fix-all' for the problem -- so all of the elements which
contribute to the problem must be addressed.
Help I can offer: I have had some experience with this problem in working with
interior designers in the past, & would be happy to elaborate some on these
suggestions, if needed.
r� r.
CITY OF TIGARD OREGON }
COUNCIL AGENDA ITEM SUMMARY
DATE SUBMITTED: February 13 1987 i
AGENDA OF: Februar 23 1987 PREVIOUS ACTION:
ISSUE/AGENDA TITLE: Monthly Report
January 1987 — Community Bev. Dept
PREPARED BY: William A. Monahan
DEPT HEAD OKE ITY ADMIN OK
REQUESTED BY:
POLICY ISSUE
INFORMATION SUMMARY
Attached please find the Monthly
Report for January, 1987 prepared by the
Department of Community Development.
ALTERNATIVES CONSIDERER
Accept and place in file.
FISCAL IMPACT
SUGGESTED ACTION
Accept and place in file.
(0950P/d0022P)
s'
MEMORANDUM
CITY OF TIGARD
TO: Members of the City Council February 13, 1987
FROM: William A. Monahan, Director,
Community Development
SUBJECT: Monthly Report - January, 1987
The Department of Community Development reports the following January activity:
- Building Permits - Activity picked up in January following a slow
December. Permit issuance activity is down, however, from January of
1986 in terms of single-family residences. Building fees collected and
total valuation both exceeded 1986 totals. As a result, it looks like we
are beginning another strong building year.
- Park Planning - The Park Board gave final approval for the goals and
objectives for several City parks. A February Town Hall is set for
February 25, 1987.
- Annexation - Annexation of the Durham Road right-of-way was completed. A
transfer of jurisdiction will be requested from Washington County.
- City Center Task Force - Appointments to the Committee have been
delayed. Preliminary work by the staff and PSU students are continuing
on schedule.
(WAM:br/095OP/0022P)
Ti
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F
F
BUILDING SECTION - JANUARY COMPARISON
E
(Calendar Year)
Following is a comparison of building activity for January of 1986 and 1987:
January, 1986 January, 1987
Single Family Permits 39 28
Multi-Family Permits (units) 0 18
Commercial Permits (new) 1 1 garage
Building Permit Fees $ 12,050.00 $ 16,383.00
Plan Check Fees $ 6,518.10 $ 9,389.66
Plumbing Permits $ 4,992.50 $ 4,237.50
Mechanical Permits $ 430.50 $ 1,668.50
Valuation $2,379,990.00 $3,657,900.00
FISCAL YEAR COMPARISON
1985/86 - 1986/87
July - January 1986 July - January 1987
Single Family Permits 181 219
Multi-Family Permits 10 44
Commercial Permits 15 16
Building Permit Fees $ 87,839.67 $ 107,400.64
Plan Check Fees $ 44,241.12 $ 58,354.32
Plumbing Permits $ 27,277.50 $ 42,204.50
Mechnical Permits $ 51551.15 $ 10,996.50
Valuation $19,738,018.00 $23,513,928.00
(br/0950P)
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MEMORANDUM
CITY OF TIGARD, OREGON
f„
y'
TO: Honorable Mayor & City Council February 17, 1987
FROM: Loreen Wilson, City Recorder
SUBJECT: 1985-86 Audit Report
x
This item has been listed on the Consent Agenda for February 23, 1987 as a
"Receive and File" report. Since the Mayor and Council have all received
a copy as Budget Committee members, a second copy has not been included
in this packet.
cx
y
3
x
k
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: February 23, 1987 DATE SUBMITTED: January 8, 1987
( ISSUE/AGENDA TITLE: C.I.P. Status PREVIOUS ACTION:
Report — January, 1987
PREPARED BY: Randall R. Woolev JW
DEPT HEAD OK CITY ADMIN OK REQUESTED BY:
LZ
POLICY ISSUE
A report on the status of the various projects in the CIP and LID programs.
INFORMATION SUMMARY
Attached is the monthly report on CIP projects as of January 31, 1987.
ALTERNATIVES CONSIDERED
1. Receive information report; no formal action required.
FISCAL IMPACT
SUGGESTED ACTION
Receive reports; no action required.
(( RRW:br2503P/31P
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
' January 31, 1987
ST-3 - North Dakota Street Resurfacing and Reconstruction (90th to 95th)
Construction will resume in the spring.
ST-6 - Tiedeman Avenue Realignment
Consultant working on final design. City Engineer working to resolve a
problem with an existing sewer line.
ST-7 - North Dakota Street Realignment at 115th Avenue
Final design complete. Council has approved tentative agreement for
purchase of a portion of the required right of way and Council has
authorized condemnation of the remaining property required for right of
way.
ST-8 - Realignament of 79th Avenue at Bonita Road
This project is being constructed in conjunction with development of
Mara Woods Subdivision. Construction has begun and is proceeding as
weather permits.
ST-11 --Traffic Signal at Greenburg Road and Tiedeman Avenue
The State has started design and estimates they will be ready to
advertise for bids by July of 1987.
*
ST-13 - Traffic Signal at Burnham Street and Hall Blvd.
This project is being designed by the State. They estimate they will be
ready to advertise for bids by August of 1987.
ST-14 - Traffic Signal at Aall Blvd. and McDonald Street
This project is being designed by the State and additional right-of-way
is required. They should be ready to advertise for bids by the fall of
1987.
ST-15 - L.I.D. No. 85-1, Hall Blvd. Street Improvements
Hearings on final assessment roll are being scheduled.
ST-16 - L.I.D. No. 35, S.W. 68th Parkway
Construction complete. The consultant is preparing the final engineer's
report.
*Projects which were previously reported as complete have been deleted.
g
ST-17 — L.I.D. No. 40 Dartmouth Street Extension
Engineering design work is approximately 6096 complete. Property
appraisal reports for right—of—way are complete. The State is preparing
an agreement for signal revisions and associated work at Pacific Highway.
ST 18 Pacific Highway and Canterbury Lane Intersection Improvement
The State has scheduled this project for 1990 construction. Preliminary
engineering study for the project has begun.
135th Ave./Murray Blvd. L.I.D.
Preliminary engineering report is nearing completion and will be
presented to the Council in February.
(RRW:br2503P/31P)
q "
SS-1 — Sewer Master Plan
The master planning work will be scheduled for this winter.
f
SS—2 Pinebrook Sewer Trunkline Repairs
Completed.
SS-4 — O.E.A. Trunk Access Paths
The work has been delayed to better coordinate with private development
in the area.
SS-8 Elmhurst Sewer Extension (LID #42)
Still working on acquiring the required easements.
SS-9 — @9th P1 Sewer Reaair
Scheduled for Spring, 1987
SS-10 — Industrial Area Sewer RR Crossing
Scheduled for 19@7.
SS-11 — Sewer Capacity Upgrading
Projects will be defined during the CIP update.
(RRW:br2503P/31P)
-.-� .vim• - �-
b
SD-1 — Gaarde Street and Canterbury Area Drainage Improvements
Construction plans are complete. We are working on acquiring the
necessary easements.
SD-2 — Gentle Woods Channel Improvements
Due to difficult access for construction equipment, we are re—evaluating
the repairs to be done.
SD-3 — 100th Avenue Storm Sewer (Murdock—Sattler
}
Scheduled for 1987 if funding is adequate.
SD--4 — SummerlakelAnton Park Drainage
Construction plans have been prepared and easements are being acquired.
Construction schedule will depend on weather and easement acquisitions.
z
Park Projects:
All current Parks CIP projects are being constructed by City Parks
crews. To provide better control and better coordination with the Parks
Board, staff responsibility for the Parks CIP has been shifted to the
Operations Division. Reports on Parks CIA activity will now be included
in the regular monthly departmental reports.
(RRW:br2SO3P/31P)
CIP/LID PROJECT STATUS
C As Of January 31, 1987
PROJECT STATUS ESTIMATED COMMENTS
PROJECT COMPLETION
DATE
C
L C r0AJ1
•� C�1f .Wi b 7
,1 C
J.-1 p� ! '4
L
.-1 •.� q •.1 ►r its i� -
o. w wc�' > '' c
�C to °i
ST-1 - Fairview Resurface %`'`�'�'•''•' "'• Com leted
ST-2 - SW 68th Parkway Resurfac rr • :L;•L • Com le to d
ST-3 - No. Dakota Resurface 6/30/87
ST-4 - 104th Ave. Reconstruct ;;:;:r,;,,: {:y{•;•r••: • {:=i �::::.: Completed
KT-5 - Commercial St. Connect. .%ti%;'r,•r'.;:;: --- Project Postponed
T-6 - Tiedeman Ave. Realign. ?:�:�:;: i 8/30/87 -
ST-7 - No. Dakota Realign, r,••,{:;:?r:`�••:: M.?. 6/30/87
?rr':; :.• :;%•;:;:;.r :• Construction by
ST-8 - 79th/Bonita Realign. f :;r•• •,z;:;x;% :�:::�:`•:�::;��v:: 4 30 87 Private Developer
Y{
ST-9 - Main St. Improve. Study {'; ti;:;•' Completed Prelim. En r Only
ST-10 Hunziker Realign. Study Completed Prelim.`Enc2rg. Only
ST-11- Greenburg/Tiedeman Sign {:h:. 12/31/87 —
ST-12- Scholls Fry/No Dak Sign '•r'f: `�':•.•:.;fi;:j ; .,{{.:r.;::;:;:':; Com leted
ST-13- Burnham/Hall Signal 2/29/88
ST-14- Hall/McDonald Signal {;:; ;.•i 5/31/88
• ;•r.,
ST-15- Hall LID #85-1 Completed -- •---_-- .._..__.__.-
{f'
Completed
Com
ST-16- SW 68th Parkway LID #35 .:. •:•s:';. s;•{• ti:;•:;: }'':'::�.'v" h - - - -
ST-17- Dartmouth LID #40 .'• {.;L; ;:L,:. / / --_-_-.--- --- --- _.-- --_.
-18- 99W/Canterbury Improve. 1990
''•{
135th Ave/Murray LID :�:�f.•:�:• 10/31/87� --- --•-- - - - -
4
L CIP/LID PROJECT STATUS
`. As Of January 31, 1987
PROJECT STATUS ESTIMATED COMMENTS
PROJECT COMPLETION
DATE
G
51.
A
Lc. Qi
ip -A pi 41
c u w w U
rX
C
ern c w > v c
04 (a wc� � w v
SS-1 - Sewer Master Plan 6/30 87
fti
SS-2 - Pinebrook Trunk Repairs ~`-ti"�`r�rr +.:• 4 ':%� mpleted
SS-3 - SW 69th Sewer Extension ;Y, ,:;.•,'.CL �'rf};.`'~ •:r�:•s{� Cam leted
SS-4 - OEA Trunk Access Paths • Yr' r. 'rk ?
SS-5 - Watkins Ave. Sewer Reps .¢., ,Y�?t� r�j.` Completed
°=6 - 100th/Inez Sewer LID �{'r1 --- LID Defeated
SS-7 - 74th/Cherry Sewer LID f. --- LID Defeated
G
SS-8 - Elmhurst Sewer Extensio r 5/31/87
-9 - 89th P1. Sewer Repair 1987 _
SS-10- Industrial Area RR Xing 1987 — x;
SS-11- Cae!!city Upgrading 1987
R;>
• . i
-} - - -
a
,x"7"4.. .-.�__..__ -... __.._ _«.._ .. • • ....... -
CIP/LID PROJECT STATUS
As Of January 31, 1987
PROJECT PROJECT STATUS ESTIMATED COMMENTS
COMPLETION
DATE
S4 t C
0
•E d C
•-1 -.t �6 •••1 � W JJ
N O+ r- aN�t > L C
W 43 W C] 4 w U
SD-1 - Gaarde Canterbur Drain '���••~"'
SD-2 - Gentle Woods Channel 1m ) ?
SD-3 - 100th Ave. Storm Sewer 1987
SD-4 Summerlake Anton Park ~�� 6 30 87
i
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: February 23, 1987 DATE SUBMITTED: February 17, 1987
�. ISSUE/AGENDA TITLE: PREVIOUS ACTION:
Ratify N.P.O. Re-Appointments
PREPARED BY: Donna Corbet
DEPT MEAD OK CITY ADMIN OK REQUESTED BY: _
POLICY ISSUE
Neighborhood Planning Organization re-appointments.
INFORMATION SUMMARY
The membership of the Neighborhood Planning Organizations is addressed in
Resolution No. 80-17, Section 3. It does not, however address re-
appointments. (Please see attached.) Since the implementation of these
N.P.O. 's in 1975, the Planning Commission has simply recognized the membership
of those wishing re--appointment by asking Council to ratify. If Council
wishes to change the practice, it is suggested that the issue be addressed at
a workshop in the future.
ALTERNATIVES CONSIDERED
FISCAL IMPACT
SUGGESTED ACTION
Ratify membership recommendations per the attached resolution.
1291p
>r
71
Federal, state and regional- agencies and special purpose districts
shall coordinate their planning efforts with the affected governing
bodies and make use of existing local Citizen Involvement Programs
established by counties and cities.
Section 2: DEFINITIONS
(a) "Neighborhood Planning Organization" (NPO) shall mean a group of
people organized within the boundaries of one neighborhood area
for the purpose of considering and acting upon a broad range of
issues affecting neighborhood livability.
(b) "Neighborhood Area" shall mean one of seven distinct planning arenas
within the city boundaries as recognized by the adoption of wi
NPO Plan.
(c) "City Agency" shall mean departments, offices, boards and
commissions of the City.
(d) The response by the Citizens Involvement Committee in accomplishing
tasks outlined in Goal #1 shall be known as the Citizen Involvvnwnt
Program of Tigard.
Section 3: NEIGHBORHOOD PLANNING ORGANIZATIONS
(a) Membership - the nes* w hip_99:-PP0'a shall be open to residents,
property owners, business licensees and representatives of
non-profit organisations, 18''.years and older located within the
neighborhood boundaries. The membership of each NPO shall be
seven (7) mmbers fzxmt each of the seven distinct NPO areas
g within the city boiinda qs. Alh,patsons wishing,to serve an
an b1P0 wi1l..00mpiete a peiit cai``form. Zhe Planning Commission shall
select KPO members.
1. The membership of each NPO shall be as nearly representative
as possible of the major interest groups existing in the
neighborhood. � to ?lsnninq Copmissian shall hold a,public
hearing, #hall r+sccm =� p! ship ,#ach. 00.
The City. Coonan.!W3L then act on tht reeomaendations of
the Planning Commission. ,
2. Special attention should be paid to the conflict of interest
potential in nominating persons to serve on each NPO. The
main thrust of this program must be towards citizen representation.
3. In order that the NP0's may maintain a membership having a
continuum of experience in dealing with land use planning
issues in the neighborhood, it is intended that NPO Members
retain their positions for four_.(4) years. Resigning nmmhols
will be replaced by persons eligible for NPO Membership. A
persoes replacermbe�c: !ill_Lcotgpleta the
four year teiai of pes�� big replaced:
RESOLUTION NO. 80-j2_
Page 2
1
As a condition of continued membership on the NPO's, each
member shall not be absent ,for more than two (2) consecutive
regularly convened meetings-unless an approval for -such
absence.shall havetbean granted-by-.the -chairperson bf aZio
affected NPO.: Three (3) eonseo::tive nhsences shall
automatically constitute fccfeiture of membership. An
attendance record shall be maintained by the Chairperson of
each M.
(b) Boundaries - The boundaries of the neighborhoods have been
previously defined by the Planning Commission and approved by
the City Council. A map of these boundaries is available at
City Hall.
(c) Funding - The paying of dues or membership fees shall not be
required for membership or voting. The City will provide
mailing services and the assistance of Planning Department
Staff as needed.
(c) Functions - A recognized NPO shall have the following duties,
responsibilities and opportunities:
1. To be involved in inventorying, recording, mapping, describing,
analyzing, and evaluating the elements necessary for the
upgrading and modifications of the NPO.
2. To participate in developing a body of sound information to
identify public goals, develop policy guidelines and evaluate
alternate land conservation and development plans for the
preparation of the comprehensive land-use plan.
3. To have the opportunity to review and recommend changes to
the proposed comprehensive land-use plans prior to the
public hearing process to adopt or modify these plans.
4. 'lb have the. cpportunity to recommend an action, a policy or
a comprehensive .plan to the City and to any city agency on
any matter affecting the livability of the neighborhood,
including, but not limited to, land use, zoning, housing,
community facilities, human resources, social and recreational
programs, traffic and transportation, environmental quality,
open space and parks.
5. To have the opportunity to participate in the development,
adoption and application of legislation that is needed to
implement a comprehensive land-use plan. ay
6. To have the opportunity to review each proposal and application
for a land-use action prior to the formal consideration o!'
such proposal and application.
y
RESOLUTION NO. 8d-�
�. Page_3
January 19, 1987
a
Tigard City Council
13125 SW Hall Blvd.
Tigard, OR 97223
Honorable Mayor and Council:
The following members of NPO #3 wish to renew their membership for 1987:
Bob Bledsoe 11800 SW Walnut
Lou Ane Mortensen 11160 SW Fonner
Herman Porter 11875 Sw Gaarde
Vitt.z Ramsdell 11635 SW Terrace Trails
Michael Smith 11645 SW Cloud Court
Two other members have terms extending 1987:
Ralph Flowers 11770 SW Gaarde
Chris Bednarek 14465 SW Hazelhill Drive
x Naida James and Duane [hr have resigned.
-.- --- We would appreciate your timely approval of the renewal of memberships.
Sincerely,
Bob Bledsoe
NPO M3 Chairman
r ;
0490W
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council February 13, 1487
FROM: Donna Corbet, Executive Secretary
SUBJECT: N.P.O. #4 Appointments
Attached are the new interest applications from all the members of N.P.O. #4.
They are requesting re—appointment to their positions.
1288p
rf..
Fog
1986
llk.ITYOF TIGARDCITIZEN COMMITTEE INTEREST APPLICATION Of T�G`ARD
!z*/,fNAME: r� IA �']., C L •may,a DATE:
ADDRESS (RES.): //�I., S, W RES. PHONE: ( 3 900
ADDRESS (BUS.): ��� �I 7 BUS. PHONE:
LENGTH OF RESIDENCE IN TI(:ARD: Zi & SUGGESTED BY:
WHERE OLD YOU LIVE PREVIOUSLY? e a7Ti.e
EDUCATIONAL BACKGROUND: /�j`! fj S'p 0 0 L O F C Q �
31 -f `33
OCCUPATIONAL STATUS AND BACKGROUND: 5e(=. d- (�o o JF`" Q o.,r 0A-" p
�— f �.
—s e G Y'e' a rta. � S T�T t c 7'�c-. 19 i,. Gee�Pr�s-�"( .3 !- � � Y"
((HOW LONG HAVE YOU BEEN EMPLOYED WITH*THIS FIRM?
4. . THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)?
PREVIOUS COMMUNITY ACTIVITY: U- t K L s C uy %�(�Yo cr• h�e L� �,d C r - C'�L/J=
P.f 60-f 2 L-c A.i f T. 4
ORGANIZATIONS AND OFFICES: eS t 3 _b-.,M 2f'C- 'S,
dh
4
X
OTHER INFORMATION (GENERAL REMARKS): e v L�� G f /�Q C U a+�J I�► X41
r/
LARDS,
UOMMITTEES OR NPO INTERESTED IN: &6
bate Received at City Nall Date Interviewed _
Osie Appointed Board. Coemnittee. 411 NIMH _
'I ide City Outside City
)
��(0346p _ .--- -•-
6YOF TIG RD CITIZE COMMITTEE INTEREST PPLICATION
NAME: - ��A-I I I���Q�l DATE: rZ- '�-- C4'
ADDRESS (RES.): '7r��t2 S(� . % .�;/��Nf•J;� 1 -% . RES. PHONE: to 7,45
ADDRESS (BUS.): BUS. PHONE: Sr• ,� y
LENGTH OF RESIDENCE IN TIGARD: -��.7 SUGGESTED BY:
WHERE DID YOU LIVE PREVIOUSLY? R� -r j, Add)
EDUCATIONAL BACKGROUND: ;; f.cr41__
OCCUPATIONAL STATUS AND BACKGROUND: Ht1 pts ,,I Af. 0 ofT f iyEu
5,f U�C f MPSI
HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM?
( .HIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)?
PREVIOUS COMMUNITY ACTIVITY: / 1CAI Be. k AM0 4 Lag -1 (., k S
ORGANIZATIONS AND OFFICES:
OTHER INFORMATION (GENERAL REMARKS):
s
a
BLI. DS. COMMITTEES OR NPO INTERESTED IN:
-----------------------------------------------------------------------------------------
y Date Received at City Hall Date interviewed
nate Appointed Board, Committee. tit NYU
loside City Outside City
(g146p) --
.
UTYOF T16ARD CITIZEN COMMITTEE INTEREST APPLICATION
NAME: �c.�UI�S'� 1�j'cfJi4f'�' DATE: fib
ADDRESS (RES.):
RES NE:PHUNE: 6,2O—oZ� a
ADDRESS (Bus.):/,�,o _ ,z L,r�.��2 /9r, 47z40 BUS. PHONE: d2 y�—yaa O
LENGTH OF RESIDENCE IN TIGARD: ,,fid (.l/s SUGGESTED BY:
WHERE DID YOU LIVE PREVIOUSLY? p
EDUCATIONAL BACKGROUND: L.i�.G� ^� �L�u* /:222:/• �/g '„++ C �`'' ��"�
. s
OCCUPATIONAL STATUS AND BACKGROUND:
Q
HOW LANG HAVE YOU BEEN EMPLOYED WITH THIS FIRM?
(
h. THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? lr�c
PREVIOUS COMMUNITY ACTIVITY: ��, . ct-v� A &i,� 7r `�°"���C��
ORGANIZATIONS AND OFFICES: --
OTHER INFORMATION (GENERAL REMARKS): —_
G
Na
BOARDS. COMMITTEES OR NPO INTERESTED IN:
Date Received at City Nall Date Interviewed
bate Appointed Board. Commait(ce. iso NI10
e lnsidc City Outside City _ _.__....__. __. __.. _ __•_
;;(o 14-6p)
C:17YOF TIGARD CITIZEN COMMITTEE INTEREST APPLICATION
NAME:
DATE:
�v J
�e-�..� �-�-
ADDRESS (RES.): 7' Z5--,2. S h n S To /KFS, RES. PHONE:
ADDRESS (BUS.): BUS. PHONE: _
LENGTH OF RESIDENCE IN TI(;ARD: /99• !;j G SUGGESTED BY:
WHERE DID YOU LIVE PREVIOUSLY
EDUCATIONAL BACKGROUND: �.� )„ � , ^
• .ism .�,�„- j Lf 4
_
OCCUPATIONAL STATUS AND BACKGROUND:
HOW LANG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? 24en�. :tl ,ryy.s,0 ('f
.. THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)?�
PREVIOUS COMMUNITY ACTIVITY: /. �..� 1 • ��-L-� -*�+"+ eZ 3j'� e� " j(,
ORGANIZATIONS AND OFFICES:
OTHER INFORMATION (GENERAL REMARKS):
BOARDS, COMMITTEES OR NPO INTERESTED IN: 1,4 1� - _:•�.
Date Received at City Hall Date Interviewed
Uace Appointed board. Committee. tit N�+t► �- .____
Inside City Outside City __
I 7YOF TIGAM CITIZEN COMMITTEE INTEREST APPLICATION
NAME: Qi-r—k Me-ptm NA i" DATE: ` ! P6
ADDRESS (RES.): 77519 cS.W• /l' ", LA,. latAYl1li1H R7?�'E RES. PHONE: 63?--&222'
ADDRESS (BUS.):1 00 ,�d.V_.. XJs� cF -7 2 BUS. PHONE:
LENGTH OF RESIDENCE IN TIGARD: SUGGESTED BY:
WHERE DID YOU LIVE PREVIOUSLY?
EDUCATIONAL BACKGROUND:
OCCUPATIONAL STATUS AND BACKGROUND: lqaftaAMqtI ! r
Z;f A C M-sagz
NOW LANG HAVE YOU SEEN EMPLOYED WITH pTHIS FIRM?
4_ THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? YES
PREVIOUS COHKUHITY ACTIVITY: .ilElw A-
ORGANISATIONS AND OFFICES:
OTHER INFORMATION (GENERAL REMARKS):
L�-RDS. COMMITTEES OR NPO LNTERESTED IN: � Aboo
Date Received at City Hall Hate Interviewed
=. pace Appointed Board. Committee. ..o NPI) _
- tnsidc City Outside City
"(03461)
.TYOF TIGARD CITIZEN COMMITTEE INTEREST APPLICATION
NAME: V��[]r , 8y L-AR Soy DATE: Atm�,�
ADDRESS (RES.). //7ZO 'S.tN, 6 r� �AXK WAY RES. PHONE: _6 3 - ,1*97
A7;RZ1;0A7 017223
ADDRESS (BUS.): '� BUS. PHONE:
LENGTH'OF RESIDENCE IN TIGARD: 4g2 Y RS SUGGESTED BY: `
WHERE DID YOU LIVE PREVIOUSLY? US - C'W- &,&2,L d A4DT_42,&A&0AI
EDUCATIONAL BACKGROUND: IJAZIV _gF Q2E,{, AZ 1 A4 r gee 12
OCCUPATIONAL STATUS AND BACKGROUND: ARQ/rE R'_,APf 46A
-
NOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? �ROK�R J/A/CA
j" THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? �� S
tPREVIOUS COMMUNITY ACTIVITY: CH,� r�it NF"git f.
WI/lK� 00 AAI,A/fdtArZV& OF ';-A,;A&&LE T/DARJ2T L.4A rer
ORGANIZATIONS AND OFFICES: CAIA,"A" Or Ca&MRif if/14/-A J&
OTHER INFORMATION (GENERAL REMARKS): L/ttz To sEE r*vE 5,m- m /y&~Ar
y/!/is�aA< '`s�� .� PR�Z.X'' �A, ,�te�xs '�7� '�'/� Sir✓. CLQ dN s7.
4&1 eN—_KeIU aw.y�Rs#iP
i9 mm .luso C,.a z&rprr�r�axil vG L./.L!-. Gy�xm s.Y ZW wovj p
;uny",__ ryE .,S`EwfaAssfsgM&Z r_s ar pAaPERT()w yAgs ALRIADY /N
No Co/vfr)tmer/oIv Wovs.a B` oV.C"" AY 7NJ#-1 r-oM& .
II��,� v II��v��>.�t.,�E rJ�o�i rY To Z -Igo-4.s. ALSO i7 wovs-D MARX
. CUf '[TbESOR NPO INTERESTED IR`- A �1vMi/qd/` yr yr/0��+►t��
--------.. . ----------- /tvr,/
Date Received at City Hall Date Interviewed
0ate Appointed Board, Committee, pit NPO -
Inside City Outside City _
(034613) _-_r
�1TYOF TIGARD CITIZEN COMMITTEE INTEREST APPLICATION
NAME: vert (� ,f 6 v15 B✓1 DATE: �9
2 o L RES. PHONE:
ADDRESS (RES.): ��'?� �� � f,:JarY! r7ci-4vc
ADDRESS (BUS.): BUS. PHONE:
LENGTH OF RESIDENCE IN TIGARD: _ / �u-�a✓ SUGGESTED :SY:
WHERE DID YOU LIVE PREVIOUSLY? .0 ci 1C' ✓ d� c;
EDUCATIONAL BACKGROUND: /:� f �se> �i✓�s�.'N
OCCUPATIONAL STATUS AND BACKGROUND:
HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM?
THIS COMPANY -LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)?
PREVIOUS COMMUNITY ACTIVITY:
7
-e oZ S A �? .► I /`!/p i / yO / o �4 �LI J��
ORGANIZATIONS AND OFFICES:
2
OTHER INFORMATION (GENERAL REMARKS): l lia/rC !a r /� ,o �i� •A�✓ ��� 'P�'p s `�,
WXRDS. COMMITTEES OR NPO INTERESTED IN: Ar G'
-----------------------------------------------------------------------------------------
Date Received at City Hall Date Interviewed
pace Appointed Board, Committee. o4 -
ln*ide City Outside City --
c.ITYOF TIGARD CITIZEN COMMITTEE INTEREST APPLICATION
NAME: f Ail/ DATE: 1
ADDRESS (RES.): 7y�G �J ,) t=omy���� AY RES. PHONE:
� q
ADDRESS (BUS.): 12 (/1/ 1 2.1-4-Lill D L P-0 BUS. PHONE: 2
LENGTH OF RESIDENCE IN TIGARD: r`S SUGGESTED BY:
WHERE OLD YOU LIVE PREVIOUSLY? t.G'�7 4
EDUCATIONAL BACKGROUND:
OCCUPATIONAL STATUS AND BACKGROUND:
HOW LANG HAVE YOU BEEN EMPLOYED WITH THIS FIRM?
t,. THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)?
PREVIOUS COMMUNITY ACTIVITY:
02
GANLZATIONS AND OFFICES: r
U) 0
OTHER INFORMATION (GENERAL REMARKS):
fVXROS. CUMMITTEES OR NPO INTERESTED IN: I V 1 D J
-----------------------------------------------------------------------------------------
Date Received at City Hall Date interviewed M. y
Uate Appointed Board. Cosmaittee. tit Milt)
Inside City outside City
"' (034611)
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council February 11, 1987
FROM: Donna Corbet, Executive Secretary 66r,
SUBJECT: Board and Committee Appointments
Since the Mayor's Appointments Advisory Committee is meeting on February 19,
this is to advise you that the Board and Committee appointments will be hand
carried on the night of the February 23rd meeting.
dc:1282p
_r
MEMORANDUM l �J
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council February 23, 1987
FROM: Donna Corbet, Executive Secretary
SUBJECT: Board and Committee Appointments — Postponement
The Mayor's Appointment's Advisory Committee met February 19, to interview
interested applicants for several positions. Since several vacancies exist on
the Boards and Committees, there are many people to be interviewed. This
needs to be continued at an additional meeting of the Mayor's Appointments
Advisory Committee. With this in mind we are hereby requesting these
appointments be continued to March 9, 1987.
dc:1299p
z
MEMORANDUM
CITY OF TIGARD, OREGON
3
TO: Honorable Mayor and Cit , Council February 13, 1987
FROM: loreen Wilson, Recorder
SUBJECT: Pro—Tem Judge Appointments
The Mayor and I will be reviewing the applications and will hand—carry a
resolution for your consideration on the 23rd.
lw/4545A
te
wN
RESOLUTION ANO., 87—
F 10250 S.W.GREENBURG RD.,STE.205-B
M. )ANISE AUGUR TIGARD,OREGON 97223
ATTORNEY AT LAW 503/244-8404
February 11, 1987
Loreen R. Wilson
City Recorder/Court Administrator
City of Tigard
p,0, Box 23397
Tigard, OR 97223
Re: Tigard Municipal Court Pro-Tem Judge Position
Dear Ms. Wilson:
our letter dated January 30th, 1987 •
Thank you for y Felay about possible
Late last year I spoke with Judge
appointment as a pro-tem judge, and assured him that I
would be interested should a position become available.
Your letter asksfor andan outline of motivation to serve lastpro-tem
education, experience
judge. A copy of my resume is enclosed which describes my
education and experience as a lawyer. As to qualifications,
�. _
I believe that my criminal cases in the District Court of
Washington and Multnomah Counties, as wellivenas imetaesolid
cY
pal Courts of Tigard and Beaverton, have g
Ti-
base of experience in the types of matters handled in Ti-
gard Municipal Court. These types of cases have always
per of my practice. Conse-
comprised a significant p - to update myself on
effort
quently, I make a continuing good grasp
the law in these u re s, and f eelarithat I have a
of the legal is
ro-tem judge is two-fold.
My motivation to serve as a P constantly face the
First, as a criminal defense attorney rI cons recommendation for the
challenge of fashioning a sentencing
client, and simultaneously
Court that is favorable to my cublic in restitution and
satisfies the concerns of the p
termination of my client' s involvement in criminal activity-
I have greatly enjoyed this challenge in my practice.
a judge I would be weighing the same
interests ybto from
a
different perspective. Second, the opportunity to g
new understanding
of the justice system by sitting behind
al for me. I feel that this
the bench holds a selfish appeal
as a lawyer.
perspective will add to my
-2-
I look forward to working with the City of Tigard.
Please call me if you have further questions.
Very, y yours.,
���
M. IS UGUR
MJA/mt
encl.
RESUME
M. ANISE AUGUR
Suite 2058
10250 S.W. Greenburg Road Telephone: (W) 244-8404
Tigard, OR 97223 (H) 244-3127
EDUCATION: Lewis&Clark Northwestern School of Law Portland, OR.
J.D. '1980.
UnK*rsity of California, Berkeley. CA
BA Communications&Public Policy 1975,GPA 3.2.
PROFESSIONAL
AC IES: Current Secretary,Washington County Bar Association.
Memberships; Washington County Bench/Bar Committee:Tillamook Public
Defender Board of Trustees; Multnomah County Bar Association;Oregon Trial
Lawyers Association;Oregon Criminal Defense Lawyers Association.Americom
Trial Lawyers Association.
Low Scholl Oral Advocacy Award, Legal Writing and Research; Feature
Editor and Staff Writer. In Re; Representative. Honor Council,
EMPLOYMENT: MY-EMPLOYED.Tigard, OR.
M2 Practitioner, 1991•Present. Practice emphasizes c drrJnal low. personal
Injury and domestic relatlons,l also operate as a Washington County branch
office for wolf.Guthrie& Rice,Attorneys.
CONSTANCE C BOOKER. Portland, OR.
Law Clerk, 1/30-2/91. Court preparation of crlminal cases
Including client Interviews.investigation.research and writing;office manage-
ment.
FREDERICK T.SMITH, P.C.. Piortland, OR.
Law Ckwk. 1/79-10/79. General preparation of cases, including client Inter
views,research and writing,and Investigation in the areas of personal Injury.
property low,DUII's,contracts,employment dbcriminatbn and divorce.
DR. MICHAEL SCRNEN. U.C. PROFESSOR&EVALUATION CONSULTANT,
Berkeley.CA
boocy"Assistant. 1978.77. Office management,operation of word proc-
essing equipment,transcription,bookkeeping,general dk*duties.Prepared
Office Proc ed urd hook.
U.C.CAREER PLANNING&PLACEMENT CENTER, Berkeley.CA
AdmirAMative Assistant. 1975. Assisted in contacting and c oordin ftV
errrpivyers oncd students.and draft ft correspondenceforMirnortty Prolesslowl
Emplayment Conference.
_ =1ME ESUS: Literature. hied arnletics.
photography,rtxaic.
References and writing samples will be provided upon request
� � • t4
ANTHONY PELAY. JR. at KENNETH BOURNE
SOUTHWEST LAW CENTER
Sa10 S.W.35TH OFF=PHONE 144.7819
PORTLAND.OREGON 97319-3908
February 4 , 1987
Loreen R. Wilson
City Recorder/Court Administrator
13125 SW Hall Blvd
P .O. Box 23397
Tigard , Oregon 97223
Dear Loreen,
Pursuant to your request for a brief resume, I submit the
following:
I graduated from Willamette Law School in 1971 with a Doctor of
Jurisprudence. I am a member of the Oregon State Bar and the
United State District Court. Hy partner and I have a general law
practice in Southwest Portland and I have extensive trial
experience. I am a resident of Sherwood and a Municipal Judge of
Sherwood. Also , I have been for the last four years a pro-tem
Judge for Tigard and have sat as a pro-tem Judge for Tualatin.
In the event that the Tigard Judge would have a conflict or be on
(� vacation) I would be pleased to serve in his stead.
Very
/ruly y urs,
r
e neth Bourne
LAW OFFICES OF
NANCY W. CAMPBELL
SUITE E,HUDSON PLAZA
12900 S.W. PACIFIC HIGHWAY
NANCY W.CAMPBELL P.O. BOX 230459 AREA CODE SMS
TELEPHONE 620 6865
KIMBERLY HILL CAMPBELL TIGARD,OREGON 97223
February 19, 1987
Ms. Loreen Wilson, Recorder
City of Tigard
Tigard Civic Center
Tigard, OR 97223
RE: Pro-Tem Municipal. Court Judge Position
Dear Ms. Wilson:
It is my understanding that you are currently in the process of
appointing attorneys to serve as Pro-Tem Municipal Court Judges for the
City of Tigard. I am very interested in the position, and feel that I am
well qualified to serve in this capacity.
I am enclosing a resume outlining my educational, professional, and
civic experiences. What is not reflected in the resume, but which I
believe is relevant for this position, is my experience in criminal and
traffic clatters. While, during the past year I have limited my practice
to the areas of business and domestic relations, prior to that time a
significant portion of my practice involved criminal and traffic matters,
and I believe I have a thorough understanding of the law and procedures
in these areas.
I am currently serving as a court appointed arbitrator for
Washington County Circuit Court. As an arbitrator, I conduct hearings
and render opinions on cases where the parties have stipulated to submit
to arbitration, or the Court has ordered the case to be arbitrated.
Additionally, I am very familiar with the Oregon rules of evidence
and procedure. I have written several articles and have been asked to
speak at several seminars for attorneys on various aspects of evidence
and procedure.
I am interested in the position of Pro-Tem Municipal Court Judge for
several reasons. Primarily, however, I believe that judicial experience
is an invaluable one for me as an attorney in that it gives me the
opportunity to learn, from the judicial perspective, what is important to
a judge in hearing a case.
From my experiences of having served on several boards and, most
_ particularly, from my experience on the Tigard Planning Commission, I
believe I have learned the importance of listening to all sides of a case
Ms. Loreen Wilson, Recorder
Re: Pro-Tem Municipal Court Judge Position
February 19, 1987
Page 2
prior to making a decision; this is one of the most important attributes
a judge can have. Additionally, I have a great respect for the Court
system and for the persons appearing before the Court, another attribute
which I feel is essential to being a good judge.
Your courtesies and consideration are greatly appreciated.
Very Truly Yours,
Nancy W. Cam ell
Attorney at Law
NWC:hmd
Enclosure
cc: Mr. Tom Brian
1.
RESUME
NANCY W. CAMPBELL
Attorney at Law
12900 S.W. Pacific Highway
Suite E
P.O. Box 230459
Tigard, Oregon 97223
Telephone: (503) 620-6865 (work)
(503) 692-0858 (home)
EXPERIENCE•
Attorney: General practice with emphasis 1979 - present
Private Practice on general business and domestic
relations
Instructor: Portland Community College 1979 - 1984
Business Law 12000 S.W. 49th
Portland, Oregon
Northwestern Business College/ 1983 - 1984
Trend Colleges
Associate Attorney Lynch and Sie1, P.C. 1977 - 1980
and Law Clerk: 1536 N.W. 23rd Avenue
Portland, Oregon 97210
EDUCATION•
Law School: Lewis and Clerk - Northwestern
School of Law, J.D. 1979
Top 16% of Class
Law Review
Affirmative Action Conference--Moderator
Alternative Practices Conference--Moderator
Undergraduate: Portland State University
B.S. Psychology, 1976
G.P.A.: 3.96
Deans List
University of California, Davis, 1963-1966
h Yearbook Editor
PUBLICATIONS:
"Discovery and Preparation" 21 Trial, No. 8, Pg. 31 (1985)
"Enforcement" I Family Law, (Ch. 10 Oregon State Bar CLF,, 1983
and 1986 update)
The Oregon Trial Lawyer, articles on jury selection, history of
Oregon Trial Lawyers Association, 1981; summary of. 1983 Oregon
Legislative Session, 1983.
Mobil Oil Corporation v FTC: Should Federal Agencies Be Required
to Prepare Environmental Impact Statements in Adjudicatory
Proceedings? 8 ENV.L. 955 (1978)
PROFESSIONAL MEMBERSHIPS:
Oregon State Bar--Member of Section on Family law
American Bar Association:
Executive Member: Federal Legislation and Procedure Committee
Executive Member: International Laws and Procedures Committee
s Washington County Bar Association
PROFESSIONAL ACTIVITIES:
Board of Governors, Oregon Trial Lawyers Association (1981-1983)
x Committee Member--Multnomah County Circuit Court Court Mediation
Rules for Domestic Relations Custodv and Visitation Disputes (1982)
Court Appointed Washington County Circuit Court Arbitrator (1986present)
SEMINARS•
Speaker--Larry Dean Trial Advocacy Seminar (OTLA-1980)
s Chairperson and Speaker--Domestic Relations Seminar (OTLA-1982)
Speaker--"Discovery" - Domestic Relations Seminar (OTLA-1985)
Co-Chairperson--Valuation of Retirement Benefits Seminar (OTLA-1986)
Speaker--"Jurisdiction" - "The Country Lawyer" Seminar (OTLA-1987)
Guest Lecturer--Portland Legal Secretaries Association (1984-1985)
Guest Lecturer--Portland Community College, Legal Secretary
Program (1986)
CIVIC ACTIVITIES:
City of Tigard:
Planning Commission (1984-1985)
Budget Committee (1985-1986)
Civic Center Dedication Committee (1985-1986)
Tigard-Tualatin Community Youth Services--Board Member (1985 - present)
Washington County YMCA--Board Member (1986 - present)
Tigard Area Chamber of Commerce--Board Member (1986 - present)
Selective Service Board (appointed 1987)
REFERENCES.:
Hon. Stepehn Walker Hon. R. William Riggs
Multnomah County District Court Multnomah County Circuit Court
Multnomah County Courthouse Multnomah County Courthouse
1021 S.W. Fourth Avenue 1021 S.W. Fourth Avenue
Portland, Oregon 97204 Portland, Oregon 97204
(503) 248-3227 (503) 248-3250
s
k
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: February 23, 1987 DATE SUBMITTED: February 12, 1987
ISSUE/AGENDA TITLE: 135th/Murray PREVIOUS ACTION:
LID Phase 2 Resolution of Intent
PREPARED BY: Randall R. Wooley
DEPT HEAD OK ITY ADMIN OK REQUESTED BY:
POLICY ISSUE
Adoption of a resolution of intent, setting the date for a public hearing on
the formation of a local improvement district.
INFORMATION SUMMARY
Following Council review of the Preliminary Engineering Report on February
17th, staff will prepare a Resolution of Intent. The Resolution of Intent
will formalize the decisions made by the Council on February 17th and will set
a date for a public hearing on the LID formation.
rh
eresolution will be delivered to the Council for review *rr - thebruary 23rd meeting.
ALTERNATIVES CONSIDERED
1. Adopt the resolution as drafted.
2. Amend the resolution.
3. Abandon or postpone the LID formation.
FISCAL IMPACT
Will depend on decisions made on February 17th.
SUGGESTED ACTION
Will depend on decisions made on February 17th.
/br2941P
T ff
� (y
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Mayor and Council ,� February 20, 1987
FROM: Randall R. Wooley, City Engineer,,a
William A. Monahan, Director, '
Community Development
SUBJECT: 135th/Murray L.I.D.
Based on Council discussion at the February 17, 1987 workshop meeting, we have
prepared a Resolution of Intent for formation of a combined local improvement
district for construction of roadway improvements on SW 135th Avenue and
construction of Murray Boulevard Extension between Scholls Ferry Road and
Walnut Street.
The resolution:
(a) Adopts the Preliminary Engineer's Report, amended to reflect SDC
funding of the bridge at Summer Creek and the Scholls Ferry intersection
improvements;
(b) Declares the Council's intention to form the LID; and
(c) Sets the public hearing for March 16, 1987, and directs that
notice be given.
On February 17th, Russ Krueger expressed to the Council his concerns regarding
Bancroft bonding restrictions that might apply to the large undeveloped
parcels. Subsequently, we have reviewed funding options with Mr. Krueger and
with our financial and legal advisors. It appears that Mr. Krueger's concerns
can be resolved.
Based on the Preliminary Engineer's Report, it appears that the proposed LID
is feasible and appropriate. Per the guidelines in Section 2.2.2 of the
City's LID Manual, this LID appears to be in the first priority eligibility
category, being for the purpose of upgrading the existing facilities on 135th
$venue to full City standards in a developed area. Murray Boulevard
supplements the project by helping to reduce traffic volumes on 135th Aveue so
that 135th can operate as a minor collector street as designated on the
Comprehensive Plan Transportation Map.
We recommend adoption of the attached resolution.
NOTE: Attachment B to the resolution is the thick report which you received
last week.
2980P
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: February 23, 1 DATE SUBMITTED: February 17, 1987
ISSUE/AGENDA TITLE: Training Rests PREVIOUS ACTION:
Child Abuse Investigatbn dinar
PREPARED BY: Robert Mieeler, Lt.
DEPT HEAD OK CITY ADMIN OK REQUESTED BY: Robert twee er, Lt.
POLICY ISSUE
INFORMATION SUMMARY
Dan-Cor Ltd. is holding a 2 day child abuse investigation seminar 3-2-87 to 3-3-87.
With the assigrurent of the School Resource Officer in the school, the officers need
a guide to the understanding and basic investigation of crimes against children.
This seminar is designed to teach forms of investigations and techniques for
questioning the child victims. This seminar will be of great value to the
department.
Information learned by Officer Wayt will be passed on to other department personnel.
Sufficient funds are in the training budget to pay cost.
ALTERNATIVES CONSIDERED
1. Approve the request.
2. Deny the request.
FISCAL IMPACT
1. $125
2. 0
SUGGESTED ACTION
�_ 1. Staff reeam ends approval of this request.
CITY OF TIGA RD
EDUCATION/TRAINING REQUEST
This form is to be used for conferences, seminars, college classes and other
forms of either training or education. Documentation is required, a copy is
to be attached to this form. Attachments for mailing may also be attached. A
follow up report is required. A copy will be placed in your personnel file.
DATE OF REQUEST: Requested by:
Vendor No. :
PAYABLE TO: MCae L�� Employee request attend 1
Employer required attend
For check run of
[ j Mail check
[ j Notify dept. when ready
Vendor No.: Vendor No. :
PAYABLE TO: PAYABLE TO:
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Title of Program: Chi ,f •
Institution or organization MM
Registration Deadline Training Dates From: -�•87 To: 87
Describe the purpose:
Bac N;q�- r%1 L.r, bk l r.to�-s
Is this tela d o (Xj current position,[ ieasQn bl romotiqp orExplain: transfer?
17s
TRAINING COSTS: j to be'advanced
[ j to be reimbursed after attendance
Account No. Amo`—"unt
Registration Cr tultlon........................ . /7�
Travel (mileage, bus, train, airplane, etc.)... .
Lodging......................................
Per Dies..*.***......
Other:
Total $ law
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Authorizations: I(employee), understand and agree that if all conditions of
education/training policies are not met, I may be required to reimburse the
City for any expenditupes made on y behalf.
Employee Signature: Date
r
Appropriatio ce:_/ Manager: [ j approved [ j disapproved
Dept. Head: ( j�approved [ )—disapproved (explain):
at-the City Council meets of 2--- -
CatW Wheatley
Deputy Recorder
Finance Director:
INSTRUCTOR PROFILES
Sheriff's Training Academy on Crime
R
ODGER HE6LAR
PhD is a Professor of Scene Investigation and Interviewing
�__ thropo ogy at San Francisco State and Interrogation. Or. Streed is a
.,.siversity. He is a member of the San member of the lecture staff at San Jose
Francisco International Airport'Disas- State University's Administration of
ter Team. Or. Heglar serves as an Justice program, Psychology of Communi-
Assistant Medical-Coroner for San cation in Criminal/Non-Criminal Inter-
Francisco and deputized in Bay Area rogations.
Counties. He has served as a consultant
for the U.S.Army's Central Identifica- PANS EAKER SENIOR DEPUTY CORONER investi-
tion Lab in Hawaii and as a Physicalgator with the Los Angeles and Orange
Anthropologist at Pacific Command gat
Coroners' Offices for the past 7
Center at Oakland, California. years. Ms. Eaker was part of the
Disaster Response Team that handled
or. Heglar has a consulting firm. Hog- the Cerritos Air Crash in 1986 at
lar A Associates, FACT (Forensic Anthro- Cerritos, California. She has extensive
pology Consulting Team). NO is a member exp :rence in the area of major disaster
of the lecture staff at San Jose State management. She is an E.M.T. and a
University's Homicide If _ _ graduate of CalState, Los Angeles with a
;►cc An He is Anthropology
andCppracticesiinFcen- achelor's Degree.
sic Anthropology
tral and northern California. FRANK yIL GT. is a 25 year veteran
P1 D.Q.S. is the o the Los Angses County Sheriff's De-
partment.artment. He has been assigned to the
e
rens c ent st or t e Miss- Homicide Bureau for the past 10 years.
ing/Unidentified Persons Unit, for During that time, Sgt. Salerno has been
the California Department of Justice. the Supervising Investigator on the
He is the co-organizer of the San "Freeway Serial Killings" and is present-
giego Co. Coroner's Office/Disaster ly Investigator on the infamous "Night
(, .eam. Dr. Sperber is a Reserve Peace Stalker Serial Killings" in Los Angeles
Officer with San Diego Police and County.
Sheriff's Departments.
In' 1983, Dr. Sperber received a U.S. G.A;.. �T. is a 27 year
veteran of the Los An9�s County
Congressional appointment, he is the Sheriff's Department. He has 13 years
developer and national dental consul-
, experience as a Homicide/Officer-Involved
tent to the F.B.I. s National Crime Shooting Investigator. Sgt. Palmer has
Information Center (NCIC) dealing with has qualified as an expert in O.I.S.
missing and unidentified living and in the California Courts and is a recog-
dead persons. nized expert throughout the United
Dr. Sperber is a member of the lecture
States.
staff at San Jose State University's Sgt. Palmer is the Coordinator/Instructor
Homicide Investigators School and of San Jose State University's Admini-
Sexuai Assault Investigators School , stration of Justice Program, Homicide
both are P.O.S.T. approved. Investigators School ; which is P.O.S.T.
THOMAS SIRE PhD is a 19 year vete-
approved.
ran o the San Diego Sheriff's Depart- Sgt. Palmer is a graduate of the Univer-
ment. He has been assigned as a Homicide sity of Southern California with a Mas-
Investigator for the past 14 years. Dr. ter's Degree in Public Administration.
Streed has extensive law enforcement
experience and is a recognized expert THIS SEMINAR QUALIFIES FOR p.O.S.T.
throughout the United States in Inter- TRAINING CREDITS. TRAINING MANUAL WILL
is an and Interrogation
ogation SanhniagosCo.He BE PROVIDED' CERTIFICATION COMPLETION
at thePILL BE PRESENTED.
*TAX DEDUCTIBLE PER CURRENT I.R.S.
REGULATIONS.
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Advanced Registration Required for the Conference Fee: $125.00
CHILD ABUSE INVESTIGATIONS COURSE Checks payable to DanCor Ltd.
Certificate included. Forward to Beaverton Police Dept.
Name V
Address City Tap Code
Organization/Agency
Telephone 6 39-• If�8
C
Send Reservations to:
Telephone Reservations: Beaverton Police Dept.
Sgt. Kris Eisland P.O. Box 4755
Sgt. Kris
Els Beaverton, Oregon 97076
R
Y CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: February 23, 1987 DATE SUBMITTED: February 17, 1987
ISSUE/AGENDA TITLE: Training est PREVIOUS ACTION:
Technical Accident Investigation
Ll PREPARED BY: Robert Wheeler, Lt.
DEPT HEAD CITY ADMIN OK REQUESTED BY: Robert Wheeler, Lt.
POLICY ISSUE
INFORMATION SUMMARY
Northwestern University Traffic Institute is conducting a technical accident
investigation course from 5-4-87 to 5-22-87. This course will enable the department
to improve traffic accident investigation techniques of vehicle dynamics, vehicle
damage analysis, reconstructive diagrams, accident photography, tire exam, lamp
exam and construction of scale maps.
The ability to reconstruct and properly investigate traffic accidents has a direct
affect on successful prosecution of traffic offenders.
Information learned by officer Harburg will be passed on to other department
personnel.
&iffic-fent fund-, are in t k- crest- f-n nau ca-
ALTERNATIVES CONSIDERED
1. Approve the request.
2. Deny the request.
FISCAL IMPACT
1. $1,230
2. 0
a SUGGESTED ACTION
1. Staff reccctmends approval of the request.
CITY O T1GA RD
EDUCATION/TRAINING REQUEST
This form is to be used for conferences, seminars, college classes and other
forms of either training or education. Documentation is required, a copy is
to be attached to this form. Attachments for mailing may also be attached. A
follow up report is required. A copy will be placed in your ersonnel file.
DATE OF REQUEST: Requested by:
Vendor No. : /�
PAYABLE TO: �Fi�se12 pa txj Employee request attend
— 7j— [ ) Employer required attend
For check run of
( ) Mail check
1>4 Notify dept. when ready
Vendor No. : Vendor No. :
PAYABLE TO: PAYABLE TO:
assssmssssssssssssmsssmzssaasmmasss:aammmas:mss:sssasssassssssmasszssssassssss:
Title of Program: )Q0k- &c-'
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Registration Deadline 4-S,AjO• Training Dates From:
Describe the purpose: 1Mpx'ave vc:W/cccC- 1�Y mics
v4Eo/1cca
/I ec,P67Y r A M),-,S7secoc 04014 t mss,-)ew c 7r'r7,-4 01 se;'Aa
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Explain: Z'114-r 4-S moi- vWia-F-�C c¢FF7e� �'c Oce T/OBJ
b1 rN,s c p",e st= x,011.t TG A! &-701h Mo Ct= ",V 7� /-c,
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TRAINING COSTS: >4- to be advanced ( J to be reimbursed after attendance
Account No. Amount
Registration or tuition.................. ....... 1d-/J20- kall oo y--
Books........ee.........o.o..o.....o.o.o.o.o...•
Travel t'.29'rc, - -•,yg..-
Lodging......o.........•...................... .. ..
Per Diem........................................ /o -1/1 o - s,Zy Cap 30
Other:
Total S /a
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Authorizations: I(employee), understand and agree that if all conditions of
education/training policies are not met, I may be required to reimburse the
City for any expenditures Ed on behalf.
Employee Signature: Date
Appropriation nce!.o?. Manager:• ^-'(M approved [ ) disapproved
Dept. Head: [ approved ( ] isapproved (explgin):
-.
As 14 :.
o- e e, r 1 u ^
45 i•2 ,`c erg
Cathy Vheatlei Finance Director:
F
Deputy Recorder
j ..
m mi/30/87 2221 (25)
2010 1ED9 ORO-24015Y 01/30/91? 2221 (45YA)
AEP ORF"m
SPFT
AM.VA9'171200
2-3 •10 01/30/87 05059
23!112 01/30/87 04699 OR
TTT (AHIMT)
373 CN WA0171200 01/32./87
pr�UFST FOR REGIONAL PROADCAST
or REDMOND W'ASAI NGTO�' WA21712250 1-30-P-7
'RiAIGTON**OPFGON*#irARO**MONTkNAv4CALIFORNIA**NEVADA#*ALASKA**EAWAII**
ATTENTION: TRAFFIC DIVISIONS , TPAt1I"TG OFFICERS
TPF RFD .ONDM , WASHINGTON POLICY DFPAR'IMFNT IS SPONSORING THE NORTiWESTERN
UNIVERSITY TRAFFIC INSTITUTE 3-v7EE{ ?FC=NICAL ACCIDEMT INVESTIGATIOW, COURS-Z ,
MAY 4-22, 1987. COURSE CONTENT ?NCL'JDL'S VEHICLE DYNAMICS, VEFICLE r-AMAG3
ANALTSIS . PROTOGRAPcY , TIfE EXkM , LAMP EXAM FOR ON OR OFF, PIr-FWAY ENGINEERING,
PPOCPSS OF ACCIDENT PECONSTFUCTION, CONSTRUCTION OFSCALE MAPS .
TFOSF SUCCESSFULLY COMPLFTING TR'r. COURSF WILL BE AW'ARDFD A CEFTIFICATF FROM TPE
TrAFFIC INSTITUTE. PFFERENCE MATERIAL MILL BE PROVIDED.
CLASS SIZE IS LIMITED TO 3Z imEMSERS . WITH 30 MEMBER CLASS THE COST TO THE
STIDENT IS APPROXIMATELY $430.00.
FOR INFORMATION, CONTACT OFFICER BILL COOPF_R, REDMOND, WASHINGTON POLICE
"FPAR''Ar,NT, 15670 NE P5TP ST, R.ELMOND, WASRINGTON 98052 OR CALL 2.06 862 6405 .
LCAT, ACCOMOrATIONS ARE AVAILAvLF. o
Pr RFrMONT' WASHINGTON WA0171200 rAWN
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CITY OF TIGARD OREGON
COUIIICIL AGENDA ITEM SU M%y 987
February 17, 1
AGENDA OF: February' 23. 1987 DATE SUBMITTED:
ISSUE/AGENDA TITLE: �'ralni nest�REVIOUS ACTION
Advanced Homicide Investigation PREPARED BY: Robert Wheeler. Lt.
DEPT HEAD CITY ADMIN OK___.
REQUESTED BY: Robert eler,
WheLt.
p0LICY ISSUE
�pFQRMATINN SUMMARY
P.T.C.Associ.ates, Inc. is hol ing an a vanc�cmicide investigation rking crisemminal
esent
3-3-87 to 3-5-87. ' seminaris des d areased oofrinvestigato tionwavailable today.
investigator some of t
As technology progresses at a record rate, law enforcement encr must continue to
utilize these advances. Given the potential drastic increase in ar will be
workload, new techniques used by the criminal element. this seminar will be of
great value to the department.
Information obtained by Lt. Branstetter and Det. deBrauwere will be passed on
to other departmental personnel.
Sufficient funds are in the budget to Pay costs.
ALTERNATIVES CONSIDERED
1. Approve the request.
2. Deny the request.
= z
FISCAL AT
1. $394
2. 0
SUGGESTED ACTION
1. Staff res approval of the request.
y .w
a-
t
r
' . CITY OF TIGA RD
EDUCATION/TRAINING,REQUEST s
1
This form is to be used for conferences, seminars, college classes and other
forms of either training or education. Documentation is required, a copy is
to be attached to this form. Attachments for mailing may also be attached. A
follow up report is required. A copy Will be placed in your personnel file.
DATE OF REQUEST: Requested by:
Vendor No. : '
PAYABLE TO: 7Z-- ASSOC-t&T'Fi S [X j Employee requet,t attend f
4,j57- AVIT,- j Employer required attend
GLOW�A CA-Li�nswA 2-/.20---3,
For check run of
[ j Hail check
12S1 Notify dept. when ready
Vendor No. : Vendor No. : G
PAYABLE TO: PAYABLE TO:
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Title of Program:g .C1 1/�ANCJ°�c� f�OM G Olz /N Uf7S� 7'toly S'fitfi�/i4/�'
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Institution or organization AS Sap ii1-VS //M[',
Registration Deadline Training Dates From: _q_A--X' To:
Describe the purpose:
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Is this related to [ j current position [ J reasonable promotion or L%ansfer?
Exprain:
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t
TRAINING COSTS: [ 2J to be advanced [ j to be reimbursed after attendance
Account No. Amount
Registration or tuition............. ............ 40-11300- jao-k 0 i7s%C'D
Books.... ... ... ....... ...
Travel (mileage, bus, train, airplane, etc.)... .
Lodging.........................................
Per Diem... ........ 16-113M- GA-cftdO .14,2. t
s
Other:
Total $ ! !
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Authorizations: I(employee), understand and agree that if all conditions of
education/training policies are not met, I may be required to reimburse the
City for any expenditures made on my behalf.
Employee Signature: Date02_3-47
Appropriati* approved
nce:' ZHanager: _[ �C.J approved [ j disapproved
Dept. Head' [ [ ] disapproved (explain):
KM&orsSi ?ti 7'rTteN AL,dn jQ/i2 n /%AA CNriCIZS 46 /1S061O
l > c`u ilG2s ALM R r Xt"ff i-- '?0 A a o2/-(C4 e[i" CIPiEtOCT
i
Approvect at the City Council meeting
of 2123181. /1
Finance Director:
Cathy Wheatley
Deputy Recorder
ADVANCED HOMICIDE INVESTIGATION SEMINAR
PABSBIaMD BY
P.T.C. ASSOCIATES, INC.
i
PORTLAND POLICB BUREAU
POFITLAND-POLICE DBPA '
PORTLAND, ORSt3ON
.16=13 3-5, 1987
HOLIMM INN — PORTLAND AIRPORT
8439 N.E. COM031A BOULEVARD
PoRmu ID, 97220-1382
(503) 256-5000
VIM SMEENAR WILL NOT BE RSBEATSD IN THE CIPTEMM IN 1987.
THIS SZKIMR IS APPROM BY THS ORZGW BOARD OF POLICE
STa3iD�1RD6 i TRAINING.
' P.T.C. ASSOCIATES, INC.
372 AIMUN AVENUE, SUI7.'S 206
GLENDALE, CA 91203f
- (818) 247-5066 ;
1
r l_t
IpSTRUCTOR PROFILES
rER NEGLAR PhD is a Professor of Sheriff's Training Academy on Crime
ropo ogy at San Francisco State Scene Investigation and Interviewing
and Interrogation. Dr. Streed is a
University. He is a member of the San member of the lecture staff at San Jose
Francisco International verpas an sae- State University's Administration of
tar Tram. Dr. Heglar serves as an Justice program, Psychology of Caemuni-
Assistant Medical-Coroner for San cation in Criminal/Non-Criminal Inter-
Franclsco and deputized in Bay Area rogations.
Counties. He has served as a consultant
for the U.S.Army's Central Identifica- PAM EAKER SENIOR DEPUTY CORONER investi-
tion Lab in Hawaii and as a Physical with the Los Angeles an
Anthropologist at Pacifid Orange
c Command Catoro. Coroners' Offices for the past 7
Center at Oakland, California. years. Ms. Eaker was part of the
Or. Heglar has a consulting firm, Hog- Disaster Response Team that handledthe Cerritos Air Crash in 1986 at
lar 8 Associates, FACT (Forensic Amro- Cerritos, California. She has extensive
oology Consulting Team). He is member experience in the area of major disaster
of the lecture staff at San Josea State management. She is an E.M.T. and a
University's Homicide In _ graduate of CalState, Los Angeles with a
',chool. He is board certified in Foren- Bachelor's Degree.
sic Anthropology and practices in cen-
tral and northern California. FRANK SA�owO SGT, is a 25 year veteran
NQRN SKIP SPERM D.D.S. is the of the Los Angeles County Sheriff's DO-
D.D.S. He has been assigned to the
C e forensic Dent st or t e Miss- Homicide Bureau for the past 10 years.
ing/Unidentified Persons Unit, for During that time, Sgt. Salerno has been
the California-Department of Justice. the Supervising Investigator on the
He is the co-organizer of the San "Freeway Serial Killings" and is present-
( igoCo. Coroner's Office/Disaster 1y Investigator on the infamous "Night
loam. Or. Sperber is a Reserve Peace Stalker Serial Killings" in Los Angeles
Officer with San Diego Police and County.
Sheriff's Departments.
In' 1983, Or. Sperber received a U.S. G A (TONY; PALMER SGT• is a 27 year
Congressional appointment, he is the veteran of the Los Ange es County
developer and national dental consul- Sheriff's Department. He has 13 years
experience as a Homicide/Officer-Involved
taut to the F.B.I. s National Crime Shooting Investigator. Sgt. Palmer has
Information Center (NCIC) dealing with has qualified as an expert in O.I.S.
missing and unidentified living and in the California Courts and is a recog-
dead persons. nized expert throughout the United
Or. Sperber is a member of the lecture States.
staff at San Jose State University's Sgt. Palmer is the Coordinator/Instructor
Homicide Investigators School and of San Jose State University's Admini-
Sexual Assault Investigators School, stration of Justice Program, Homicide
both are P.O.S.T. approved. Investigators School ; which is P.O.S.T.
THWS SEED, PhD is a 19 year vete- approved.
ran of the San Diego Sheriff's Departthe-
ment. ig has fornthesiast 14ned a Homicide Sgt.years. Dr. sity oflmer is a Southern Californiafwith anMas-
Investigator for P ter's Degree in Public Administration.
Streed has extensive law enforcement
experience and is a recognized expert THIS SEMINAR QUALIFIES FOR P.O.S.T.
'iroughout the United States in InterTec - TRAINING CREDITS. TRAINING MANUAL YILL
views and Interrogation
San Diego BE PROVIDED. CERTIFICATION COMPLETION
is an instruct HILL BE PRESENTED.
s
*TAX DEDUCTIBLE PER CURRENT I.R.S.
REGULATIONS.
t
�0 SIi011L0 ATTEID DAILY SNDA
tee seminar is designed for criminal in-
invesiiators involved in homicide or death TUESDAY. MARCH 3, 1987
investigations, sexual assaults and child
abuse cases. Supervisors and Administra- 8:00 a.m. - 8:30 a.m. - Registration
responsible for criminal investigat-
as and supervising and organizing of 8:30 a.m. - 12:00 p.m. - FRANK SAL£RNO. SGT_
J'umajor disaster situations. Field Super-
visors responsible for -the first-on scene SERIAL MURDER INVESTIGATIONS AND MANAGEMENT
officers and crime scene control. Person-
nel responsible for evidence collection 1:00 p.m. - 5:00 p.m. - THOMAS S7REED. PhD
and preparation. District Attorney cri-
minal investigators who work jointly with INTERVIEWS AND INTERROGATIONS
law enforcement investigators. a Dynamics of Psychological Advantage
• Development of Profiling Individuals
WHAT Yoti WILL LEARN • Advantages of Timing and Location of Inter-
Part c pants who complete this seminar views
should be able to: a Recognition of Prevaricative Traits
e Conduct in-depth investigations and WMESOIIY, MARCH 4, 1987
supervise the proper collection of 8:00 a.m. - 12:00 p.m. - PAM EAKER.SR.DEP.CORONER
bite mark evidence.
e Organize and control a major disaster MAAJ�OR DISAg ER MANAGEMENT
where there are multiple deaths. ration
a Organizing Central ID Section
• Increase skill in interviews and in- a Temporary Morgue and Security
terrogations.
e Learn techniques which indicate indi- a Crime Scene Security
viduals are fabricating. Learn the a Manpower and Support Considerations
meaning of body language. a Post Psychological Screening of Rescue
e Design and control major cases invol- Personnel
ving serial murders.
control and analyze vast amounts of 1:00 p.m. - 5:00 p.m. - G A (TONY) PALMER. SGT.
Information and leads connected with
OFFICER-INVOLVED SHOOTING INVESTIGATIONS
serial murders.
iConduct in-depth gravesite investiga- a Agency Shooting Policies
tions. a Administrative.Considerations
e Learn to identify age range, sex and • Crime Scene Investigations vs. Internal
possible cause of death from skeletal Investigations
a Court Decisions
remains.
• Conduct and supervise officer-involved a Case Preparation - Both Criminal and Civil
shooting investigations. Both criminal a Press Relations
and administrative. THURSDAY, MARCH 5,_1987
COURSE DESCRIPTION 8:00 a.m. - 12:00 p.m. - NORMAN SPERBER. D.D.S.
e -The seminar is designed to present to
working criminal investigators some of FORENSIC ODONTOLOGY (Bite Mark Evidence)
the most advanced areas of investigation a Methods of Identification
ties of State and (JohnFederl� ID Systems
Does)
available today. As our technology pr NCIC)
gresses •at a record rate, we, in law
enforcement, must continue to utilize a Bite Mark Evidence in Homicides, Sexual
these advances in our everyday investi- ChildAssaults and Cases
a Obtaining QualityEvidencefor
gations. Analysis
e The seminar stresses areas of unique
1:00 p.m. - 5:00 p.m. - RODGER HEGLAR, PhD
criminal homicide investigations: It
provides the latest information and FORENSIC ANTHROPOLOGY IN DEATH INVESTIGATIONS
techniques developed and employed by a Condition of Human Remains
various law enforcement agencies today..
( The program will also address an area • Gravesite Investigative Techniques
of vital concern to department admini- • Evidence Preservation: Scans and Morgue
strators, Major Disaster Prepardedness • Facial Reconstruction of Skeletal Remains
and the coordination of the multi- .
agencies involved.
• The growing concern of administrators
and officers in managing Officer-Involved f
Shooting investigations.
COURSE ilNagitNI1TION HOUSING
LOCATION_ HOLIDAY INN-PORTLAND AIRPORT Spe hotel rates have been arranged f
8439 N.E. Columbia Boulevard, Portland, by P.T.C. Associates, Inc. Information
Oregon 97220-1382; telephone: (503) about discount hotel accomodations at
the Portland Holiday Inn will be sent
_
Advance enrollment - $150.00 if with registration confirmations.
received by February 1d, 1987. Received REFUND POLICY: If you enroll and than
after Februry 141, 1987 - $175.00. must cancel, you may receive a refund
Registration must be accompanied by the less $50.00 processing charge. Calccella-
full fee. You may pay, by check or de- must be received by February 25,
987
partment billing voucher for multiple for refund. You will receive a full re-
registrations. Make checks payable to fund if the Seminar
is cancelled. For
P.T.C: ASSOCIATES.INC. Your reservations further infAssociates, Inc.
will be imsediately confirmed. ----------------------------------------------
--------------------------------------47-50��6. OR BY MAIL, CM44.ETE THIS FORM AND MAIL
YOU CAN EN OLL BY PHONE - CALL, (818) 2
TO: P.T.C. ASSOCIATES, INC., 372 VEST ARDEN AVENUE. SUITE 206, GLENDAI.E. CA 91203
(PRINT NWS AS THEY ARE TO APPEAR ON COURSE CERTIFICATES)
NAME:ME
ENCLOSE __. COVER„__,__,
Last rst a BW01MENT(S) IN THE:
TI11.E: ADVANCED HOMICIDE INVESTIGATIONS SEir[INAR,
MARCH 3-5. 1987
AGENCY:
. I AN PAYING BY:
BUSINESS ADDRESS: Street
CHECK
city p AGENCY BILLING VOUCHER
NUMBER:Imm --z -
Number _
P.T.C. ASSOCIATES, INC.
372 WEST ARAN AVE., .SUITE 206
GL.EJQAU.E, CALIFORNIA 9120.3
C17Y OF T117A M
EDUCATION/TRAINING REQUEST
This form is to be used for conferences, seminars, college classes and other
forms of either training or education. Documentation is required, a copy is
to be attached to this form. Attachments for mailing may also be attached. A
follow up report is required. A copy will be placed in your personnel file.
DATE OF REQUEST: 3 g'7 Requested by: Zed'y---sMsa&2
Vendor No. :
PAYABLE TO: A. i; C. ASSDCtA- ( !kj Employee request attend
32Z cul-aa- dAQ' N�/r- ( j Employer required attend
C4.Q JZ GENA 194 3 For check run of
( j Mail check
( 2C) Notify dept. when ready
Vendor No. : Vendor No. :
PAYABLE TO: PAYABLE TO:
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Title of Program: ApVAGJC'/fC:> ND,d//CIo/Z /Nyr ,jt770 j S)LI/s1,4e
Institution or organization Q'TC_ 4-3 erA"S /n/C.
Registration Deadline �-.2s—St"j Training Dates From: To:_
Describe the purpose:
. IP�'fiF2 AT�eNr� �RocN cnQE �
tIs this related to current position [ ) reasonable promotion or transfer?
Explain:
TRAINING COSTS:* [X) to be advanced [ ) to be reimbursed after attendance
Account No. Amount _
Registration or'tuition......................... ./p-1/3dC-GgS:o®
Books....:. ..... -
Travel (mileage, bus, train, airplane, etc.)... .
Lodging.........................................
Per Diem.........................................
Other:
Total
$ . 19 7 b`'
aaa=aaaaaaaaxaa=aaaasaaaaaaaaaaaa=aaam.asaaaaaaasaaa=asaasasaasoaaaaxaaaasaaaaa
Authorizations: I(employee), understand and agree that if all conditions of
education/training policies are not met, I may be required to reimburse the
City for any expenditur ade � eha�lf.
Employee Signature: Date a
o-
Appropriationce:2 3,l.ZManager: _[�) approved [ ) disapproved
Dept. Head: Wie- J '/j approved [ ) disapproved (explain):
t Qd-
S.0 w r ZU Alp QU S N
ADyroyed at the City Co me;1 meeting
of 2/23/87.
194
Cathy Wh atley Finance Director:
Deputy Recorder
�a
ADVANCED HOMICIDE INVESTIGATION SEMINAR
PRESErm BY
P.T.C. ASSOCIATES, INC.
a
POWLAND POLICE SUREW
PORTLAND POI.Icm In ----NEWT
P ?.ASID, ORROW
NARCH 3-5, 1987
14
HOLIDAY INN — PORTLAND AIRPORT
8439 N.B. SIA HOQLZVAtD
POR-17-11 TD, ORJWW 97220-1382
(503) 256-5000
'PHIS SEMINAR WILL NOT H8 REPEATED IN THg EWEST IN 1987.
THIS SEMINAR IS APPROVED BY TSS OREGON HOARD OF POLICE
S'1'AtII)ARDS ie TQ,.
a P.T.C. AS•^OCI7►IM, INC.
372 AMZK AV=oz, SUITE 206
GLUMMA, CA 91203
- t818) - 247-5066
WHO SHOULD ATTEND DAILY AGENDA
The seminar is. designed for criminal in-
invesioators' involved in homicide or death TUESDAY, MARCH 3, 1987
investigations, sexual assaults and child
abuse cases. Supervisors and Administra- 8:00 a.m. - 8:30 a.m. - Registration
1( responsible for criminal investigat-
ions and supervising and organizing of 8:30 a.m. - 12:00 p.m. - FRANK SALERNO, SGT.
major disaster situations. Field Super-
visors responsible for -the first-on scene SERIAL MURDER INVESTIGATIONS AND MANAGEMENT
officers and crime scene control. Person-
nel responsible for evidence collection 1:00 p.m. - 5:00 p.m. - THOMAS STREED, PhD
and preparation. District Attorney cri-
minal investigators who work jointly with INTERVIEWS AND INTERROGATIONS
law enforcement investigators. o Dynamics of Psichological Advantage
e Development of Profiling Individuals
WHAT YOU VILL LEARN a Advantages of Timing and Location of Inter-
Participants
nter-
art c pants who complete this seminar views
should be able to: a Recognition of Prevaricative Traits
e Conduct in-depth investigations and WEDNESDAY. MARCH 4. 1987
supervise the proper collection of 8:00 a.m. - 12:00 p.m. - PAM EAKER,SR.DEP.CORONER
bite mark evidence.
e Organize and control a major disaster MAJOR DISASTER MANAGEMENT
where there are multiple deaths. a Multi-Agency Cooperation
e Increase skill in interviews and in- o Organizing Central ID Section
terrogations. a Temporary Morgue and Security
e Learn techniques which indicate indi- o Crime Scene Security d
viduals are fabricating. Learn the a Manpower and Support Considerations
meaning of body language. a Post Psychological Screening of Rescue
e Design and control major cases invol- Personnel
ving serial murders.
'ontrol and analyze vast amounts of 1:00 p.m. - 5:00 p.m. - G.A.(TONY) PALMER, SGT.
information and leads connected with
serial murders. OFFICER-INVOLVED SHOOTING INVESTIGATIONS
e Conduct in-depth gravesite investiga- a Agency Shooting Policies
tions. a Administrative .Considerations
a L•eara to identify age range, sex and a Crime Scene Investigations vs. Internal
possible cause of death from skeletal Investigations
remains. o Court Decisions
e Conduct and supervise officer-involved a Case Preparation - Both Criminal and Civil
shooting investigations. Both criminal o Press Relations
and administrative.
THURSDAY, MARCH S. 1987
COIRtSE DESCRIPTION 8:00 a.m. - 12:00 p.m. - NORMAN SPERBER, D.D.S.
• The sem nar s designed to present to
working criminal investigators some of FORENSIC ODONTOLOGY (Bite Mark Evidence)
the most advanced areas of investigation o Methods of Identification (John b Jane Does)
available today. As our technology pro- o Capabilities of State and Federal ID Systems
grosses -at a record rate, we, in law (NCIC)
enforcement, must continue to utilize o Bite Mark Evidence in Homicides, Sexual
these advances in our everyday investi- Assaults and Child Abuse Cases
gations. a Obtaining Quality Evidence for Analysis
e The seminar stresses areas of unique
criminal homicide investigations: It 1:00 P.M. - 5:00 P.M. - RODGER HEGLAR, PhD
provides the latest information and
techniques developed and employed by FORENSIC ANTHROPOLOGY IN DEATH INVESTIGATIONS
various law enforcement agencies today.. a Condition of Human Remains
he program will also address an area a Gravesite Investigative Techniques
of vital concern to department admini- a Evidence Preservation: Scene and Morgue
strators, Major Disaster Prepardedness a Facial Reconstruction of Skeletal Remains
and the coordination of the multi- .
agencies involved.
e The growing concern of administrators
and officers in managing Officer-Involved
Shooting investigations.
E IINAVMl1TIOi1HOUSING
L CATION: HOLIDAY INN-PORTLAND AIRPORT Special hotel rates have been arranged
3�4 9 N.E. Columbia Boulevard, Portland, by P.T.C. Associates, Inc. Information
Oregon 97220-1382; telephone: (503) about discount hotel accomodations at
6-5000. the Portland Holiday Inn will be sent
a: Advance enrollment - $150.00 if with registration confirmations.
riceived by February 1& 1987. Received REFUND POLICY: If you enroll and than
after februry M 1987 - $175.00. must cancel, you may receive a refund
Registration must be accompanied by the less $50.00 processing charge. Cancella-
full fee. You may pay by check or de- must be received by February 25, 1987
partment billing voucher for multiple for refund. You will receive a full re
registrations. Make checks payable to fund if the Seminar is cancelled. For
P.T.C: A$SOCIATES,INC. Your reservations further information, contact P.T.C.
will be iamiediately confirmed. Associates, Inc.
----'------------------- ---------
----------------------------------------------------- --
YW CAN ENROLL BY PHONE - CALL (818) 247-5066, OR BY MAIL COMP E FORM CA AND IL
T0: P.T.C. ASSOC�NT S• 372 VEST ARDEN AS THEY ARE A,PPEAREON�000RSE CERTIFICATES)
MANE: I ENCLOSE $_'_"TO COYERN.'"-"'
First a ENROLLMENT(S) IN THE:
.TIS: ADVANCED HOMICIDE INVESTIGATIONS SEMINAR,
MARCH 3-5, 1987
BUSINESS ADDRESS: IAM PAYING BY:
r StreetCHECK
.
ty State Zip
AGENCY BILLING VOUCHER
NUMBER:jw4ea code s- -
o-yer --_
i§
P.T.C. ASSOCIATES, INC.
372 VEST ARON AVE., SHITE 206
GLENDALE, CALIFORNIA 81203
All
x }
O'DONNELL. RAMIS. ELLIOTT & CREW
ATTORNEYS AT LAW
1727 N.W. HOYT STREET
PORTLAND.OREGON 97209
15031 222-4402
DATE February 23, 1987
To Bill Monahan, Director of Community Development
FROM Chuck Corrigan, City Attorney's Office
RE Solid Waste Rate Setting Procedure
Page 1
Our office has been asked to review the solid waste rate setting
procedure as recommended by the Utilities and Franchise Committee.
The committee's recommendation appeared on the Council's February
17, 1987, agenda. The matter was set over to allow further
evaluation.
Rate Setting Procedure
TMC 11 .04.090 establishes the procedure by which the City Council
establishes the rates to be charged by solid waste franchisees for
their services. The chronology of the procedure is as follows:
-On or before September 1st of each year the franchisee
submits a report of current income and expense together
with projected income and expense for the following
calendar year.
-The City Administrator then reports to the Council by
October 1st on the franchisee reports and proposed rate
adjustments, if any. The City Administrator makes
recommendations as appropriate to the rate determination.
-The Council may set a hearing on any proposed rate
adjustment.
-Unless there is good cause shown, the Council is to act
upon a requested rate adjustment by November 30th, with any
such adjustment to take effect on January 1st.
-Rate adjustments are made by resolution and order of the
Council.
Utility and Franchise Committee Recommendation '
The Utility and Franchise Committee has recommended a rate setting
procedure to evaluate the rates charged by franchise haulers. That
procedure is stated as follows:
O'DONNELL. RAMIS. ELLIOTT & CREW
ATTORNEYS AT LAW
1727 N.W. HOYT STREET
PORTLAND. OREGON 97209
(5031 222-4402
E
DATE February 23, 1987
To Bill Monahan, Director of Community Development
FROM Chuck Corrigan, City Attorney's Office
RE Solid Waste Rate Setting Procedure
Page 2
"The annual reports submitted by the franchisees
should be averaged and the profits or losses
(profit rate) of the average should be used as a
basis for setting the rates. It is recommended
that if the profits should fall below eight
percent, the rates should be adjusted to a ten
percent margin. If the profits exceed twelve
percent, then rates should be adjusted downward
to ten percent."
Analysis of Recommended Procedure
The recommended procedure seems to provide that the "profit rates"
of the three haulers are added and then averaged. If this average
is lower than 8%, an increase in rates charged to customers would
be made such that the profit rate would move up to 10%. If the
average exceeded 12%, the customers' rates would be reduced to
bring the haulers' profit rate down to 10%. By implication, if the
average profit rate was between 8% and 12%, no adjustment in
customer rates would be made.
One concern with this procedure can be demonstrated by the
following example: Hauler A has a profit rate of 20%, Hauler B a
profit rate of 10%, and Hauler C a profit of 0%. The average of
the three profit rates is 10%, such that no adjustment would be
authorized. Such a result might appear to unduly benefit Hauler A.
at the expense of his customers, and to keep Hauler C operating on
a not-for-profit basis.
We recognize that if the above interpretation is what the committee
intended, the implementation of such a procedure is a policy
issue for the Council. On the other hand, if our example is based
upon a faulty interpretation of the recommended procedure, perhaps
the procedure should be re-written to more thoroughly state its
intent.
On a larger note, the "profit rate, " or rate of return, is only one
of several factors to be considered by the City Council in
establishing and changing collection rates. TMC 11.04.090(a)
{" allows the Council to establish different rates among the haulers
`� "based upon the level of service rendered, haul distance,
O'DONNELL. RAMIS. ELLIOTT & CREW
ATTORNEYS AT LAW
1727 N.W. HOYT STREET
PORTLAND. OREGON 97209
C15031 222-4402
DATE February 23, 1987
To Bill Monahan, Director of Community Development
FROM Chuck Corrigan, City Attorney's Office
RE Solid Waste Rate Setting Procedure
Page 3
concentration of dwelling units and other factors" which the
Council considers to justify such variations and rates.
In establishing the rates themselves, TMC 11 .04.090 directs the
Council to give "due consideration" to the purposes of Chapter
11.04 (See TMC 11.04.020, which lists 10 such purposes) and to "the
direct and indirect cost to the franchisee of doing business." In
analyzing a franchisee's cost of doing business, the factors listed
Include "investment in and cost of disposal or resource recovery,
soundness of management, resource recovery revenues, services of
management, cost of technological changes, costs of meeting
government regulations, projected revenues and expense of providing
service, cost of meeting growth in service or capital budget, rate
for similar services in similar areas, a reasonable return to
franchisee on the business, length of haul to disposal facilities,
cost of use of transfer or transfer facilities, future service
demands, extra charges for off-day pickups, janitorial services
picking up waste around cans or other containers or boxes, Saturday
or holiday surcharge where such service is provided, minimum of
drop box service as a condition for providing the service, and a
surcharge for blocked access or container, can or drop box not
ready to dump, based on time and expense." (Underlining added. )
Thus, while a franchisee's reasonable rate of return is a factor to
be considered by the Council, the ordinance directs the Council to
look at a host of other issues in establishing rates. By way of
example, while the Council could determine that a reasonable rate
of return is 10%, before allowing Hauler X to increase its rates so
as to achieve that rate of return, the ordinance contemplates that
In some fashion the Council will consider Hauler X's "soundness of
management" to determine if in fact improved management practices
might achieve an improved rate of return without the need for an
increase in the customers' rates.
We would recommend a review of the information requested in the
franchisees' annual report form to determine if the factors to be
considered by the Council are adequately addressed in that
questionnaire. If they are, the next and more difficult step might
be to devise some sort of measurement tool (e.g. , a scale, a
matrix, etc. ) or other process to insure that consideration is
given to those factors set out in TMC 11 .04.090.
O'DONNELL. RAMIS. ELLIOTT & CREW
ATTORNEYS AT LAW
v
1727 N.W.HOYT STREET
PORTLAND. OREGON 97209
15031 222-4402
DATE February 23, 1987
To Bill Monahan, Director of Community Development
FROM Chuck Corrigan, City Attorney's Office
RE Solid Waste Rate Setting Procedure
Page 4
Another avenue would be an amendment to the ordinance to reduce or
clarify the factors the Council intends to consider in acting on a
rate adjustment request.
{
.m
i
r
P
CEC:dd
2/23/87
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: 2/23/87 DATE SUBMITTED:
ISSUE/AGENDA TITLE: Oregon Roads _ PREVIOUS ACTION:
li
Finance Study _ "
PREPARED BY: Randall R. Wools
DEPT MEAD OK CITY ADMIN OK REQUESTED BY:
POLICY ISSUE
Shall the City Council endorse and support the funding proposals of the Oregon
Roads Finance Study?
INFORMATION SUMMARY
A joint study by the League of Oregon Cities, the Association of Oregon
Counties, and the Oregon Department of Transportation has provided a
comprehensive assessment of statewide road improvement needs and has
recommended a program for providing the additional funding needed to address
those needs. Attached is a copy of the study report titled "Making the Right
Turn: Protecting the Public Investment in Oregon's Roads and Bridges". A
four-page executive summary of findings and recommendations is included in the
front of the report.
The report recommends additional funding for roads from increases in the state
fuel tax, increases in the vehicle registration fee, and establishment of a
state titling fee. These new revenues would be distributed 50% to the State,
30% to counties, and 20% to cities. Currently the cities receive only 12% of
state fuel tax revenues. Washington County has estimated that the increased
revenue to the City of Tigard would be approximately $4,300,000 over the next
5 years. The distribution is based on population and the estimate is based on
our current population. Currently our revenue from the state gas tax is about
$500,000 per year. Attached is a briefing showing graphically the impacts in
Washington County.
The revenues could be used for both maintenance and improvement of roadways.
Tigard has a backlog of needs in both of these areas. Figure 1 on page 21 of
the report shows graphically the impacts if we postpone major maintenance
projects (such as overlays) on our existing streets.
Legislation has been introduced to implement the study's recommendations.
Hearings on the legislation will begin in Salem the first week of March. The
League of Oregon Cities has requested that the cities endorse the study's
recommendations and support the implementing legislation. This is the only
proposal now being considered for increasing state revenues for roadways.
ALTERNATIVES CONSIDERED
1. Endorse the Study's recommendations.
2. Oppose the Study's recommendations.
3. Take no position.
FISCAL IMPACT
If the Legislature adopts the Study's recommendations, the City would receive
substantially more revenue for street maintenance and improvements.
SUGGESTED ACTION
Passage of the attached resolution endorsing the Study's recommendations and
urging adoption.
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OREGON ROAD FINANCE STUDY
REGIONAL BRIEFING
FEBRUARY 13, 1987
9:30 A.M.
HILLSBORO, OREGON 97124
AGENDA
I. WELCOME BY CO-HOSTS (5 minutes)
- Commissioner Bonnie Hays, Washington County
- Mayor Shirley Huffman, Hillsboro
- Mr. Rick Kuehn, Oregon Department of Transportation
II. ORFS BRIEFING SCHEDULE & INTRODUCTION (5 minutes)
III. PRESENTATION OF THE ORFS (30 minutes)
A. The Process
B. The Results
C. Analysis
D. Recommendations
IV. QUESTIONS (15 minutes)
V. SUMMARY (5 minutes)
A. Local Options
- gas tax
- vehicle registration
- urban arterial program
VI. B (10-15 minutes)
VII. ORFS IMPACTS ON WASHINGTON COUNTY (20 minutes)
,i
Washington County individuals and organizations interested in this item
are invited to attend (see separate agenda and materials).
OREGON ROAD FINANCE STUDY
�J IMPACTS ON WASHINGTON COUNTY
FEBRUARY 13, 1987
HILLSBORO, OREGON 97124
}
A_
I. SLIDE PRESENTATION (10 minutes)
- "Transportation Futures"
II. INTRODUCTION (5 minutes)
't
III. PRESENTATION OF ORFS IMPACTS TO (20 minutes)
WASHINGTON COUNTY
- Existing needs and Revenues
- Anticipated Impact of ORFS Implementation
IV. QUESTIONS (lO minutes)
V. SUMMARY (5 minutes)
VI. ADJOURN
Cmmitxileol , Washington County
Transportation Coordinating
otteewlhlditsregularmeeing. Lunhwillrovided.
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OREGON ROAD FINANCE STUDY
IMPACTS ON WASHINGTON COUNTY
TABLE OF CONTENTS
I. TABLE OF CONTENTS
II. EXECUTIVE SUMMARY
i
III. WASHINGTON COUNTY TRANSPORTATION SYSTEM
A. Figure I. - Washington County Roads:
Needs vs. Revenues
B. Figure II. - Road Operation and Maintenance
1986/87 Needs vs. Revenues
C. Figure III. - Oregon Roads Finance Study
Total Needs vs. Current Revenue 1987-2005
D. Figure IV. - Effect of Full Implementation of Oregon
Oregon Road Finance Study Recommendations
Needs/Revenue 1987-1992
E. Figure V. - Washington County Road Maintenance:
Needs vs. Current Revenues vs. Accumulative
Shortfa l l
s
F. Figure VI. - Effect of Full Implementation of ORFS:
Needs vs. Revenues vs. Accumulative Shortfall
G. Figure VII. - Pavement Life Cycle
IV. SilF1MARY
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t._ EXECUTIVE SUMMARY
IMPACT OF THE OREGON ROAD FINANCE STUDY
ON WASHINGTON COUNTY
The Oregon Road Finance Study (ORFS) has been a year-long study by City,
County and State transportation providers to identify road needs statewide and
methods of financing these needs. The ORFS makes recommendations that would
provide needed revenues, develop a new distribution formula for state funds,
and create new cooperative efforts that include all governmental jurisdictions
in prioritizing urban area projects. The ORFS now moves to be considered by
legislative representatives to implement these recommendations. A successful
implementation of the ORFS could dramatically impact the state and local
transportation system.
Washington County is responsible for 1200 miles of roads, 65% of which are in
fair to very poor condition. County roads needs alone are valued at $10.9
million for 1986-87 operation and maintenance; this does not account for costs
associated with bringing these roads up to a condition where ongoing
maintenance is possible. Reconstruction needs are estimated at $219 million
and expansion needs at $189 million based on future growth and demand.
Revenues fall far short of this demand. State Motor Vehicle Funds and a local
1g county fuel tax fund less than half of the annual need of road operations
and maintenance, or $4.8 million per year, a shortfall of $6.1 million per
year. Recent defeat of an additional 39 per gallon local fuel tax added to
the shortfall by $1.8 million available per year for maintenance.
Voter approved serial levies and a Traffic Impact Fee imposed on new
development have only begun to address the $219 million in reconstruction
needs and $189 million in expansion needs (respectively) in the Washington
County Transportation system. Washington County's position as the fastest
growing area of the state has put additional demands on the system.
The Oregon Road Finance Study recommendations contribute to reducing the
disparity between need and revenue, and in reducing backlog. Without full
implementation of the ORFS, shortfalls will continue to accumulate locally
from $6.1 million in 1986-87 to $83.2 million in 1995-96. If revenues are
maintained at their current level, County maintenance needs will similarly
escalate against current revenue, from $10.9 million in 1986-87 to over $15
million in 1995-96.
With full implementation of ORFS recommendation, it is anticipated that the
accumulative operation and maintenance shortfall will be reversed in the years
1992-93, at which point, revenues would be available to finance capital road
improvements.
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Mi KeveMUM ASSOE6 CIACKENT (1:&4 STATE/l 4 COUNTY), WASHINGTON CMM
DEPARTMENT OF LAND USE
.34 CoUf4Tyt NEW ORFS TRANSPORTATION 12/86
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SUMMARY
EXISTING AND FUTURE ROAD REVENUES FALL FAR SHORT OF
MEETING ROAD NEEDS IN WASHINGTON COUNTY, IN EXCESS OF $6
MILLION.
ROAD KAINTENANCEr EXISTING IMPROVEMENTS AND FUTURE
EXPANSION CONTINUE TO BE QUESTIONABLE UNDER CURRENT
REVENUESr AND IN LIGHT OF HIGH GROWTH.
INFLATION, GROWTH AND BACKLOG WILL WORSEN THE SITUATION
INTO THE 1990'S AT CURRENT FUNDING LEVELS.
- IMPLEMENTATION OF ORFS RECOMMENDATIONS, WHILE NOT
COVERING ALL NEEDSr WILL CONTRIBUTE SUBSTANTIALLY TO
COUNTY SHORTFALLS AND EFFECTIVELY MEET NEEDS FOR
MAINTENANCE ONLY BY 1992-93 WHEN COMBINED WITH EXISTING
LOCAL FUNDING OPTIONS.
THE FUTURE IS NOW: WASHINGTON COUNTY'S LIVABILITY AND
ECONOMIC HEALTH DEPENDS ON YOUR COMMITMENT TO ITS
TRANSPORTATION FUTURE.
00060
a iinR'I*ght
PROTECTING THE PUBLIC
INVESTMENT IN OREGON'S
ROADS AND BRIDGES
# A last study by the Lem of Oregon cities,Assocbtion of OregaCounties,and the argon Department of Traraportstion
Prepaired by
Price marhouse
DECD48ER 1996
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MAKING THE RIGHT TURN:
PROTECTING THE PUBLIC INVESTMENT
IN OREGON'S ROADS AND BRIDGES
�a
`f Prepared for:
League of Oregon Cities
Association of Oregon Counties
Oregon Department of Transportation
Prepared by:
Price Waterhouse
in association with:
Don Barney & Associates, Inc.
DeLeuw Cather and Company
•3
Government Finance Associates, Inc.
P�4
TABLE OF CONTENTS
Page
EXECUTIVE SUMMARY i - iv
I. THE ASSESSMENT
A. A Landmark Effort 1
B. Plan Development: Step-by-Step 3
II. OREGON'S INVESTMENT AT RISK:
Results of the Assessment 8
III. THE ACTION PLAN: Confronting the
$32-Billion Challenge
A. Recommendations for Implementation 11
B. Proposed Use of Additional Revenues 19
- IV. BACKGROUND
A. The Road Taken 20
B. A Clear Choice 30
° Glossary
° The Assessment Team
° Basis of Estimates
° List of Appendices
4
LIST OF TABLES
Table # Page #
1. Road System Requirements: 1987-2004 12
2. Backlog in Miles 13
3. Funding Gap 14
4. Roads System Program: 1987-1992 15
5. Revenue Estimates (1987-2004) 16
6. Projected Federal Revenues 34
7 Projected State Highway Trust Fund 35
8 Projected County Road Revenues 36
9 Projected City Road Revenues 37
LIST OF FIGURES
Figure #
1. Lifespan of the Roadway 21
2. History of Roads Financing in Oregon 22
3. Motor Fuel Consumption 24
4. Sources of State Road Revenues 26
5. Sources of County Road Revenues 27
6. Sources of City Road Revenues 28
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MAKING THE RIGHT TURN:
PROTECTING THE PUBLIC INVESTMENT
IN OREGON'S ROADS AND BRIDGES
EXECUTIVE SUMMARY
Oregon's biggest public investment is at risk. The aging system of roads and
bridges operated by the cities, counties and the State of Oregon is deterior-
ating, more and more rapidly. Traffic exceeds capacity on many roads.
A backlog of essential maintenance and reconstruction work, deferred because
of inadequate funding, is reaching significant proportions. Increasing use is
taking its toll on many Oregon roads not designed or built to handle heavier
traffic.
Help for roads from recent sessions of the State Legislature, and support from
road users and local taxpayers, have braked this slide, making recovery
possible.
Action now to build aggressively on this renewed effort will produce a rege-
nerated, adequately maintained Oregon roads system by 2005, able to meet the
capacity, design and safety demands of anticipated economic growth.
Without a major new commitment, the cost of keeping Oregon's roads safe and
drivable will become an unacceptable burden for taxpayers and road users to
bear by the turn of the century.
That's the choice and the challenge presented by a new assessment of Oregon's
road system conducted jointly by the cities, counties and the State.
THE ASSESSMENT
The assessment is the most comprehensive ever made, for the first time sur-
veying conditions of the complete range of roads and bridges, from freeways in
Oregon's metropolitan areas to local roads in the state's rural counties.
More than 5,000 field samples of roadways in all 36 Oregon counties and over
225 cities were inventoried by consultants to provide a 90 percent confidence
level in the data assembled for the assessment.
Three objectives were achieved:
, a
° Survey present needs and forecast long-term system requirements
on all state and local roads in Oregon;
° Evaluate the sources and adequacy of funding now available to
cities, counties and the State to meet those needs;
° Develop a sound management strategy and financial plan.
i
i
1
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1
THE RESULTS
1. Total road system requirements in Oregon over the next 20 years amount to an
estimated S32-billion. The road system requirements in Oregon are of such c
magnitude that they must be met incrementally on a long-term basis. E
2. More than S6-billion of the total is today's need to improve a backlog of
substandard roads and bridges up to a modest standard for pavement con-
dition, capacity and design. E
3. One-third of Oregon's roads need repair and reconstruction now. Nearly 40%
of roads in urban areas require immediate work.
4. Today the pavement condition of Oregon roads is generally fair. Pavement E
will be in poor conditionlon mmore
than
75%soofrrad miles
in,Oregon by the
year 2005, given
present
5. Nearly 309 of roads in urbanized areas of the state will be in congested
condition by 2005 without an expanded funding effort.
6. Basic maintenance, critical to enhancing the life cycle of roads and bridges
and avoiding costlier repair and reconstruction, has been severely
restricted in recent years due to lack of funds. As much as 50% of the work
has been deferred. '
7. The cost of deferring maintenance and repair is significant. Postponing
repair of pavement can mean the road will have to be completely
reconstructed in a few years, at two to four times the cost.
8. Oregon motorists will face higher vehicle operating costs -- an extra
to a
or
three cents per mile
continubytthe
lateorate,at presentf ratespairs and other
impacts if roads
9. Estimated revenue from current sources at present levels to pay for needed
improvements to Oregon's roads and bridges will fall far short of meeting
the identified system requirements. Over the next 20 years, the gap between
requirements and revenue is estimated at $21-billion.
10. Current revenue sources for roads are not promising.
° State gas tax revenues are likely to remain flat with gasoline
consumption predicted to decline.
° At best, federal investment is expected to hold steady.
° Competition for the local tax dollar will intensify.
° Erosion of the purchasing power of the road dollar is expected to
continue at about four percent a year.
ii
( THE ACTION PLAN
Based on these findings, the following recommendations are made to city and
county elected officials statewide and the Oregon Transportation Commission:
1. Adopt the longterm theethat
erged
rom setsthis prioritiesmfor,f future
foa the cities, counties and
road and bridge improvements and establishes coordinated work programs for
the most cost-effective use of the road dollar.
2. Adopt the proposed program for implementing
ainten nce the first
rstrsix-year seg enallf the
plan (1987-1992), which focuses on basic m
roads in Oregon, plus about half of repair and modernization (construction)
requirements.
3. Seek approval of the implementation program $1.1-btillion7inState
roadLuserlfeese,
requesting authority to raise an add
over the next six years to help fund the program by:
° Establishing a state titling fee on new and used autos
and light-weight trucks at the rate of two percent of
the value of the vehicle at the time of title change,
beginning in 1988;
° Increasing the existing vehicle registration fee by
$10 per year, beginning in 1988;
° Increasing the state fuel tax and equivalent weight/mile
tax by a total of two cents per gallon for each of the
six years beginning in 1988. The initial request to
the State Legislature is to approve the two cent increase
for 1988 and 1989;
° Establishing the distribution of these tadditionalr o the counties,on the basis of 50% to the State,
20% to the cities, a formula which addresses both system
requirements and road usage levels. Distribution of existing
revenues would remain on the same basis as now provided.
thoity to
te a
4. Seek approval of the 1987 State Legislature
Fund for afor new unew rprogram ctoaenhance
special account in the State Highway
the state's economic development efforts through the improvement of urban
} arterials statewide. Provisions would include:
° The target for funding the urban arterials program would be
at a level of $22-million annually;
City, county and State arterial and collector roads within urban
growth boundaries would be eligible;
Cities, counties and the State would jointly develop a priority
C t
setting process for projects to be funded.
f
5. Seek approval from the 1987 State Legislature of an additional road funding
source for local governments to help meet costs of local roads and streets
not covered by the state revenue package by:
° Authorizing counties to enact, as a local option, an {'
increase on the existing state vehicle registration fee.
Revenue accruing from this source would be shared with
cities.
6. Pursue the expanded use of funding tools available to local governments to
help meet local road requirements, including:
t
° Local dedicated road levies for roads;
° Development and redevelopment fees dedicated to roads;
• General fees and assessments;
• Street user fees;
° Local improvement districts;
° Utility franchise fees;
° Tax increment financing.
7. Urge the 1987 State Legislature to give serious consideration to the fiscal
recommendations of the Oregon Transit Finance Study of 1986 to ensure that f
transit meets its responsibilities in carrying traffic as set out in
rev,ional transportation plans.
t
8. Periodically update the plan by a joint effort of cities, counties and the
State which:
° Charts progress and emerging system requirements; E
O Provides accountability to the State Legislature, road
users and taxpayers;
° Develops new strategies to address remaining unmet needs.
USE OF THE PROPOSED NEW FUNDS
Continue and expand the state modernization program.
Meet maintenance requirements for all types of roads in Oregon. .
° Meet repair requirements for arterial and collector roads.
Begin a new urban arterial program. _
Expand small cities allotment account.
Contract with the private construction industry where the
private sector can accomplish work most cost-effectively.
f
iv
I. THE ASSESSMENT
A. A Landmark Effort
This is the first comprehensive assessment of Oregon's roads and bridges.
It incorporates data and analysis provided by all Oregon jurisdictions
responsible for roads about all functional classifications of roads --
freeways, arterials, collectors and local roads -- and about all cate-
gories of work necessary to preserve the statewide system.
The sponsors of this assessment -- the cities, the counties and the State
of Oregon -- conducted the study with a sense of working cooperatively on
a mutual problem, sharing responsibility and ownership of the results, and
looking for solutions which benefitted all , not just some. The study is
in response to a call from state legislators for detailed information on
road needs and a long-term approach to funding those needs.
There are three objectives of the study:
° Make a comprehensive assessment of needs on all
road systems in Oregon;
° Evaluate the revenue sources available to cities,
counties and the state to meet these needs;
(' 0 Develop a long-term financing strategy that includes
a specific funding proposal for presentation to the
1987 State Legislature.
Technical work was carried out by a consulting team headed by Price
Waterhouse charged with team management and financial analysis; DeLeuw
Cather and Company, which developed system requirements; Don Barney &
Associates, responsible for policy considerations and final report; and
Government Finance Associates, financing analysis.
The study was organized to include a policy committee, composed of repre-
sentatives of each of the jurisdictions and chaired by Tom Walsh of
Portland. This committee set policy direction for the study and reviewed
results of a steering committee's work. The steering committee, repre-
senting technical staff from each jurisdiction level, guided the work of
the consultants.
Introduction of data and judgment has been structured to assure a basis
for fair comparisons, solid analysis and development of models and eval-
uation measures that can be utilized in the future to increase cost effec-
tiveness and public accountability in the use of road financing resources.
1
Participants consistently applied a conservative approach, paring down pre-
liminary needs into essential priorities, applying modest design and engi-
neering standards, and relating to the political realities of limited public
resources and resistance to increased fees and taxes.
The participants reached consensus after vigorous discussion. They
recognize that road users, taxpayers and elected officials must join in that
consensus for successful implementation of the study results.
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B. Plan Development: Step-by-Step
1) System Data.
Step 1: To begin physical assessment of roads system requirements,
field research was conducted by inventory crews which followed an
approved needs methodology. Features of this methodology included:
C Standard presentation of needs by:
- jurisdiction: cities, counties and the State,
with cities stratified by rural , small urban and
urbanized;
- functional classifications: interstate, principal
arterial/expressways, minor arterial , major
collector, minor collector and local road/streets;
- work category:* operation and maintenance (0&M),
such as pothole patching and roadside maintenance;
repair and preservation (R&P), such as resurfacing;
and modernization, or construction and expansion
(C&E), including reconstruction to widen roads
and improve alignments.
Time periods delineation, consisting of present requirements
(bAcklog) and future requirements up to the year 2005.
a Roadway samples, utilizing roadway geometric and condition
data from the nationally utilized Highway Performance and
Monitoring System (HPMS). A total of 5,165 samples of road-
ways were taken. Some 4,000 new samples were taken in the
field in all 36 Oregon counties and over 225 cities to pro-
vide a 90 percent or better confidence level in the data
assembled for the assessment. In addition, inventory crews
also performed assessment and validation of existing state
HPMS sample sections.
Step 2: HPMS computer program assessed the needs of each road sais,ple
and measured performance and condition for the 20-year period endiig
in 2005. In the analysis model, traffic grows, pavements deteriorate,
and deficiencies are identified. Road improvements are selected and
costed year-by-year.
Step 3: Bridge requirements were developed, utilizing the Oregon
Structure Inventory and Appraisal System. Improvement types, such as
repair, rehabilitation and replacement, were established and unit costs
developed for each type of bridge.
g * See Glossary.
3
t
Step 4: Operation and maintenance requirements were developed from {
historical expenditures and adequacy of maintenance service levels.
ODOT and several counties and cities utilize maintenance management
programs which quantify service levels for specific maintenance work
activities. The current maintenance service levels on Oregon roads
maintained by the Oregon Department of Transportation are 80 percent
of desired levels. An 80 percent target level for operations and C
maintenance was adopted for all roads in the state. r
Step 5: Key factors were established to reflect realistically Oregon
conditions. These factors included tolerable conditions and service
levels, design standards, and unit costs. The standards are at the
lower end of the range recommended by the American Association of State
Highway and Transportation Officials (AASHTO).
2) Financial Considerations.
Step 6: In developing the financial analysis, historical funding
levels among jurisdictions and revenue flows of individual revenue
sources within jurisdictions were obtained from trends at the
federal , state and local level over the past 5-10 years. The Oregon }
Dept. of Transportation's local government road surveys were used to f
develop this data, supplemented by study results from 26 counties and
31 cities and data from the State Treasurer's Office and the
University of Oregon's Bureau of Governmental Research and Service. €
Step 7: Projected revenue flows by jurisdiction and source were esti-
mated for the 19-year period ending in 2004. Estimates of federal
funding levels are expected obligation levels. State estimates are net €
of administrative collection fees. County and city estimates are net
of any dedicated allocation to other programs, such as schools in the
case of National Forest Reserve Rentals. In determining these esti-
mates, Oregon Executive Dept. forecasts were utilized, as well as addi-
tional expert resources of Price Waterhouse's Washington, D.C. office
and independent timber revenue experts. Factors which may have an {
impact on the stability of revenue projections were analyzed.
Step 8: Potential for additional revenue sources were then explored,
including:
° Capacity of current sources, such as gasoline tax
and vehicle registration fee;
° Revenue sources utilized by other states and local
jurisdictions but not yet applied in Oregon, such
as a vehicle titling fee;
° Alternative financial sources, such as debt financing;
° Local government sources now authorized but perhaps
underutilized, or requiring new authority from the
State Legislature.
4
Step 9: Expenditure patterns at the state and local level for roads in
Oregon during the past 10 years were analyzed.
Step 10: An inflation rate was introduced into financial calcula-
tions, using a range for two groups of road work: operations and
maintenance (O&M); repair (R&P) and reconstruction (C&E). The range
for 0&M varied from a long-term estimate of 5.5-6.0% to a short-term
estimate of 3.9%. The range for R&P and C&E varied from a long-term
estimate of 7% to a short-term estimate of 4.4%.
3) System Requirements.
Step 11: System requirements were identified and costed, using this
approach:
a. Before any samples were taken, the consultant and the study
steering committee began by agreeing on definitions of minimum
conditions. Any road sample that did not meet minimum condition
would indicate a system requirement.
b. The consultant and the steering committee established the defini-
tion of a design standard, the level to which any system require-
ment would be improved.
C. Estimated costs were set for each type of improvement on each
type of road to bring a system requirement up to design standard.
d. Then the 5,135 samples were taken. Conditions of roads that were
examined for possible system requirements included:
° access control ° shoulder width
° number of lanes ° surface type
° lane width ° surface condition
° median type ° drainage adequacy
° median width ° volume/capacity ratio
shoulder type ° operating speed
e. System requirements were then determined. For example, if a
two-lane, urban collector road was found to have a lane width of
10 feet, that represented a system requirement, because the
agreed minimum condition for that type road's lane width was 12
feet. This kind of improvement would not be scheduled until
pavement deterioration triggers a need for repair work. Future
system requirements that would emerge over the next 18 years
4 were also identified.
f. Data from the samples was extrapolated to the full 42,500 miles of
road owned by the sponsor jurisdictions. The identified system
requirements were then costed out, using the estimated costs per
r type of improvement agreed to earlier.
a=
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5
4) Implementation Strategy. TM
Step 12: A plan for addressing the system requirements between now and
2005 was developed. The total universe of road requirements, both
merging needs and the backlog of substandard roads, was identified.
Step 13: A program of work was developed from this universe for the
first six-year period, based on priorities set by the steering com-
mittee. The priorities are addressing a modest portion of the
backlog of substandard roads, sustaining the state modernization
program, meeting maintenance and repair requirements on all Oregon
roads, and repair requirements on arterial and collector roads.
Step 14: Financing of the work program for the first six years of
the plan (1987-1992) was then analyzed. The consultants worked with
these assumptions:
° Existing and added revenue combined would probably
not meet the total requirements for the six-year
period;
° Local governments would accept responsibility for
financing reconstruction of local streets and roads
from local revenue sources;
° Existing sources are the most likely for raising
additional road revenues at the state level.
Step 15: A package of added revenue sources at both the state and
local level was identified which the participants deemed fiscally and
politically responsible. With these new revenues, about 60% of the
priority system requirements in the six-year program would be met.
Step 16: An appropriate formula for the distribution among cities,
counties and the State of any additional road revenue from state
taxes or fees was determined at 50% State, 30% counties and 20%
cities. Several considerations were made:
° Existing formulas. The initial distribution formula
still applying to the first ten cents of current state
fuel taxes is 68% to the State, 20% to counties and
12% to cities.
Under the program approved in 1985, the distribution
formula for the two cents in state fuel tax is 50%
to the State, 30% to counties and 20% to cities.
j This formula would also remain in place.
6
Total unmet system requirements. This study identified
` that in the gap between total system requirements of the
next 20 years and estimated available revenue (without
added revenues), the State would only meet 64% of its
requirements, the counties 32% and the cities 28% (See
Table 4)
° Usage; traffic levels. One estimate made by the State
indicated that roads under state jurisdiction carry 61%
of total traffic, counties 21% and cities 18%, while
state roads carry 69%, counties 18% and cities 13% of
the ton miles on Oregon roads.
Note: New Roads. Construction and improvement requirements of
coTTectors and arterials are included in this study. The
(HPMS) model calculates pro-
Highway Performance Monitor System
jected growth and registers the need for widening, realigning
and other improvements to accommodate traffic, service levels,
etc. The model cannot create new roads, but it can anticipate
the demand on existing roads and project a capacity improvement
to meet demand. Projected economic growth yields increased
demand and subsequent capacity improvements.
The study does not include directly the construction require-
ments or revenues associated with new local roads. It is
assumed that new local roadsaare
nd lthe
responsibility
of the deve-
,:` loper, local property owner
1
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7
II. OREGON`S ROADS INVESTMENT AT RISK: Results of the Assessment
Key Findings.
A. Road System Requirements
1. Total road system requirements in Oregon over the next 19 years
amount to an estimated $32-billion.
2. Of those requirements, $6.5-billion exist today, representing
roads and bridges in substandard condition. This is a backlog
of deferred work set aside because of inadequate funding. These
roads are deficient in physical condition, service level or design
standard.
° One-third of Oregon's roads need repair and modern-
ization now.
° 40% of roads in urban areas require immediate
repair and preservation work.
3. The $6.5-billion cost of today's backlog of substandard roads will
rise to $7-billion by 1990 and $16-billion by 2000 if not
addressed up front.
A modest standard is proposed. The goal set in this
assessment would bring Oregon's substandard roads -
up to minimum or adequate pavement condition, capacity
and design.
4. Operations and maintenance (OEM) work, critical to enhancing the
life cycle of roads and bridges, has been significantly under-
funded in Oregon due to limited fiscal resources.
In the past three years, Oregon cities have been °
able to budget for only two-thirds of their OEM
surface work requirement. Oregon counties have
deferred as much as half of such work. The State
has met 80% of its need.
5. Modernization of roads will remain a priority requirement. A
State modernization program is currently being implemented at the
rate of $40-million annually. This program will terminate after
five years under present funding levels, and would require an
additional five years revenue to sustain.
8
6. The cost of postponing necessary repair and preservation work now
can mean paying significantly more later for reconstruction of the
road to maintain minimum standards:
o Placing a new overlay on a typical arterial road
in a rural Oregon area to preserve its use today
costs some $356,000 per mile. If that road is
allowed to deteriorate so that reconstruction is
required, the cost jumps to $775,000 per mile.
° In an urban area of the State, the cost on a
typical arterial road in an urban area of the
State goes from $590,000 per mile for repair with
an overlay to $1.3-million per mile for reconstruction.
7. Oregon's road users face rapidly escalating costs to their
vehicles given status quo funding of roads.
° Most roads would rapidly decline from fair condition
now to poor condition, during the next 20 years.
Nearly 30% of roads in urbanized areas would be
congested during peak hours by early in the next
century.
° The repair costs of operating vehicles on roads in
(� poor condition is typically three to four cents a
it mile higher than on adequate roads, according to
national studies. _
B. Funding the Requirements
1. Estimated revenue from current sources at present levels to pay
for total needed improvements to Oregon's roads and bridges will
fall far short. Over the next 19 years, the gap between require-
ments and revenue is estimated at $21-billion.
2. The road system requirements in Oregon are of such magnitude that
they must be met incrementally on a long-term basis.
3. Current revenue sources for Oregon roads are not promising.
° A key factor is the anticipated combination of
modest growth over the next 20 years in vehicle
registration and miles traveled in Oregon (two
percent annually) with slight decline in gasoline
consumption (due to increased fuel economy of
the fleet), signalling stagnation in state fuel
tax receipts.
9
° Federal investment levels in other state and local
roads are expected to hold steady, subject to any
effects of Gramm-Rudman-liollings.
° Local governments have significantly increased their
participation in paying for roads through use of
special assessments, fees and property taxes, but face
growing pressure to support other public services
as overall federal assistance declines.
4. The impact of inflation in the construction industry has cut the
purchasing power of the road dollar by 70% during the past decade.
The erosion is expected to continue.
5. Closing the gap between requirements and revenue is a respon-
sibility of both road users and local taxpayers.
° Road users statewide are the beneficiaries of
improvements to road system collectors, arterials
and other higher usage roads.
° local residents are the chief beneficiaries of local
roads and streets improvements.
6. it is reasonable to increase road user fees collected in Oregon.
° Oregon is at the low end among western U.S. states on
the level of road fuel taxes levied, and at the bottom
rung of vehicle registration fees set.
° Oregon does not have road revenue sources that grow
with the effect of inflation, as do 12 other U.S. states.
7. Transit will need new State financial assistance to meet its
responsibilities in carrying traffic, according to the Oregon
Transit Needs Study of 1986.
A
10
z
III. THE ACTION PLAN: Confronting the S32-Billion Challenge
A. Recommendations for Implementation
Based on the findings of the assessment, the following recommendations
are made to city and county-elected officials statewide and to the -
Oregon Transportation Commission:
1. Adopt the long-term plan which has emerged from this assessment,
a plan for the cities, counties and the State to set priorities
cooperatively for future road and bridge improvements and to
coordinate work programs for the most cost-effective use of the
road dollar. The components of the plan for the future 19-year
period are:
• Total road system requirements, identifying the type of
road and bridge work to be accomplished by jurisdictions
responsible for implementing the work. (Table 1)
° Total road mileage in backlog, representing roads in
substandard condition and identified by functional
classification of roads. (Table 2)
° Estimation of the shortfall between estimated cost
of system requirements and estimated available
revenue, based on current funding sources projected
for the period. (Table 3)
• The work program for the first six-year segment of the
period representing priority backlog and emerging require-
ments to be addressed. This program will estimate the
impact of current funding sources and any proposed new or
expanded sources, and will identify the scope of any
requirements which will go unmet because of limited reve-
nues. (Table 4)
° Fiscal impact of proposed new road revenue sources for
the period. (Table 5)
r, 11
,�s
t�
t
TABLE 1
OREGON ROADS FINANCE STUDY
ROAD SYSTEM REQUIREMENTS: 1987-2004
(millions of dollars)
STATE COUNTY CITY TOTAL
Operations &
Maintenance $ 2,602 S 2,878 $ 1,892 S 7,372
Repair &
Preservation 3,935 3,874 1,361 9,170
Construction &
Expansion 2,334 1,092 586 4,012
Backlog 3,901 5,947 2,017 11,8653
Total $12,772 $13,791 S 5,856 $32,419
z
f
Assumptions:
1) Current backlog of S6.5-billion is accomplished evenly over the period.
Note: Inflation rate generally applied is mid-point between long-term esti-
mate (approx. 7% for R&P and C&E, and 5.5-6.0% for 0&M) and short-
term estimate (4.4% for R&P and C&E, and 3.9% for 09m).
x
.z
12
TABLE 2
MILES OF BACKLOG BY FUNCTIONAL CLASS OF ROADS
Backlog: Backlog:
Repair & Preservation Construction &- Expansion
Total Miles o % of
Class in System Miles Total Miles Miles Total Miles
Rural
Interstate 596 0 0% 0 0%
Major Arterial 2265 649 29% 452 20%
Minor Arterial 2853 736 26% 375 13%
Major Collector 8274 1220 15% 885 11%
Minor Collector 4050 271 7% 800 20%
Local Roads 6791 821 12% 382 6%
Total Rural 24829 3697 15% 2894 12%
Urban
Interstate 142 0 0% 21 15%
Expressway/
Freeway 56 22 39% 7 13%
Major Arterial 650 175 27% 42 6%
Minor Arterial 1024 186 18% 111 11%
Collector 1069 354 33% 40 4%
Local Roads 4708 2144 46% 33 1%
Total Urban 7649 2881 38% 254 3%
Note: 1) Backlog is the existing requirements on roads for R&P and C&E
work identified during the study.
2) Unpaved roads are not included.
13
i
t
TABLE 3
THE ROADS FUNDING GAP (1987-2064)
(millions of dollars)
t`
i
4
State Counter City Total s.
System Requirements $12,772 $13,791 S 5,856 $32,419
r�
Current Revenue Sources 6,385 3,234 1,465 11,084
Shortfall t 6,387 $10,557 $ 4,391 $21,335
f - A
ASSUMPTIONS:
1. System requirements are based on tolerable and design standards
outlined in Deleuw Cather Phase I Road Needs Report (see Appendix A).
2. Inflation assumptions for the period were based on projections by
- Data Resources, Inc., Lexington, Mass., July, 1986. The ON
inflation factors range from 33%- 6.05. O&M projections are
based on ORI's calculations utilizing the Implicit Price Deflator
for personal consumption expenditures. R&P and C&E projections
are based on ORI's calculations utilizing the Implicit Price
5 Deflator for New Public Construction. The R&E and C&E factors
a range from 4.4% to 7%.
14
TABLE 4
ROADS SYSTEM TARGET PROGRAM: 1987-1992
(millions of dollars)
STATE COUNTY CITY TOTAL
Requirements
Operations &
Maintenance $ 641 $ 709 $ 466 $1,816
Repair &
Preservation 1,144 1,091 945 3,180
Construction &
Expansion 1,395 1,189 187 2,771
Total Tib YSW T;W 7.767
Revenue Estimates
Current Sources $2,021 S 950 $ 447 $3,418
New Revenue
Gasoline 281 169 112 562
Vehicle Registration 54 32 21 107
Title Fee 230 138 92 460
Total $2,586 $1,289 $ 672 $4,547
Unmet Requirements $ 594 $1,700 $ 926 $3,220
Requ remen s minus
revenue)
Note: This table is based on a prioritized program, identified by the study
poky Committee and described in (1) below. It is not the same as the
requirements identified in Table 1, but it describes the program for
addressing Table 1's priority requirements during the first six years.
1) The requirements have been presented with the backlog addressed before
emerging needs. Therefore, the first six year period contains all backlog
needs (R&P and C&E) except those relating to C&E on local roads. C&E on
local roads is assumed to be the responsibility of local jurisdictions
and/or property owners. Oddi needs are included.
g
15
Table 4 Notes (continued) y'
All emerging needs which are generated during this period are assumed to
be deferred until the next six-year period. Those needs are expected to
total $2,316 million for the state, $1,373 million for the Counties, and
$467 million for the cities.
2) Inflation assumptions for the period were based on projections by Data
Resources, Inc., Lexington, Mass., July 1986. The O&M factors reflect the
low end of a range of projections varying from 3.9-6.0%. The UP and C&E
projections reflect the low end of a range from 4.4% to 7%.
3) The requirements are assumed to be addressed evenly over the six-year
period.
15A
TABLE 5
REVENUE ESTIMATES (1987-2004)
(millions of dollars)
PERIOD STATE COUNTY CITY TOTAL
Current Sources $6,385 $3,234 $1,465 $11,084
New Revenue
Gasoline 2,067 1,240 827 4,134
Vehicle
Registration 205 123 81 409
Title Fee 1,244 747 498 2.489
Subtotal $3,516 $2,110 $1,406 S 7,032
GRAND TOTAL $5.344
Assumptions:
(1) County and City revenue estimates are net of funds dedicated to local
Construction and Expansion activities.
(2) New revenues are allocated, State 50%, Counties 30%, and Cities 20%.
16
4
F
2. Adopt the proposed program for implementing the first six-year
segment of the plan, which focuses on the 57.7-billion of highest
priority system requirements:
° requirements of all roads in
80X of basic maintenance eq ,
Oregon.
° About 50% of repair and modernization (construction) Y
requirements identified in the backlog.
° Urban arterials, which would be prioritized under a
new urban arterial improvement program. €,
3. Seek approval of the implementation program from the 1987 State
Legislature to raise an additional 51.1-billion in state-
collected road user fees over the next six years to help fund
the program by:
° Establishing a state titling fee on new and used autos
and light-weight trucks at the rate of two percent of the
value of the vehicle at the time of title change,
beginning in 1988.
° Increasing the existing annual vehicle registration
fee by $10, beginning in 1988.
4
• increasing the state fuel tax and equivalent weight/mile
tax by a total of two cents per gallon for each of the
six years, beginning in 1988.
This package sets a balance between fees derived from use of the
roads system, and fees for the right to use the system.
4. Seek approval of the 1987 State Legislature of the pian for
distribution of the added revenues on the basis of 50% to the
State, 30% to the counties and 20% to cities.
f
' Distribution of existing state road revenues would
remain on the same basis as now provided.
S. Seek approval of the 1987 State Legislature to create a new urban
arterial program under the State Highway Trust Fund. Provisions
would include:
' The target for funding the urban arterials program
would be at a level of $22-million annually.
• State, county and city arterials and collectors within
urban growth boundaries would be eligible.
17
° Cities, county and the State would jointly develop
a priority setting process for projects to be funded
under this program.
° The small city allotment program would be increased
to $1-million.
6. Seek approval from the 1987 State Legislature of an additional
road funding source for local governments to help meet costs of
local roads and streets by:
° Authorizing counties to enact, as a local option, an
increase on the existing state vehicle registration fee.
Revenue accruing from this source would be shared with
cities.
7. Pursue the expanded use of funding tools available to local
governments to help meet local road requirements, including:
local dedicated road levies for roads
° development and redevelopment fees dedicated to roads
° general fees and asessments
° street user fees
° local improvement districts
• utility franchise fees
° tax increment financing
° local gasoline taxes
_
S. Urge the 1987 State Legislature to give serious consideration to
the fiscal recommendations of the Oregon Transit Needs Study of
1986 to ensure that transit meets its responsibilities in carrying
traffic as set out in regional transportation plans.
° Special attention should be given to the role transit
plays in the Portland metropolitan area in supplementing
the capacity of the roads network in that region and
thereby avoiding additional roads expenditures.
E 9. Maintain the plan in a joint effort L. cities, counties and the
State which charts progress and emerging system requirements, pro-
vides accountability to the State Legislature, road users and tax-
payers, and develops new strategies to address remaining unmet
needs.
• Every two years, evaluate progress by development of a
surface or pavement condition inventory, and by a summary
of road and bridge improvements initiated during the
biennium.
° Every six years, update the system requirements and
financing program, identifying additional sources of
a
funding that may be needed to meet requirements.
�j
q
B. Proposed Use of Additional Revenues f
Cities, counties and the State reached this consensus on use of any
additional roads funding:
1. A top priority in use of new funds would be continuation of the
state modernization program now being implemented annually but
not to be sustained after 1990 without added road revenue.
The State views this program as key to keeping up high-usage roads
essential to economic development efforts. Attention would be
given to the backlog of state roads and major bridges requiring
construction and replacement.
2. Another top priority would be given to a management strategy that
covers maintenance needs for safety and preservation of the roads
system. Basic improvements, such as surface and shoulder rock,
seal coatings and drainage maintenance are identified. Spot
safety improvements on all functional classes of roads would be
made, and pavement preservation, such as structural overlays of
existing pavements, would be conducted.
3. Some urban counties would emphasize new basing and surfacing
(reconstruction) of existing deficient county roads where traf-
fic volumes and weights justify the expenditure. Beyond this,
construction is proposed to relieve congestion, as well as
existing roads now or soon to be below minimum standard.
4. Beyond operations and maintenance, cities would plan repair and
preservation activity. limited capital improvements are foreseen
at this level.
5. The urban arterial program would be implemented as funding is
available.
6. The small cities allotment account would be expanded.
7. Where the private sector can accomplish work most cost-effectively,
work will be carried out by the private construction industry.
19
rf . .
�LL
N. -A%GROUND
- '
A. The Road Taken
1) An Aging Investment.
The last two decades have beebrides.ears ofTheange in the history of
age of the system moved into
g
Oregon's system of roads and 9
a period when:
preventive maintenance became essential to avoid costly
reconstruction;
the use of the system rose significantly; _
road revenue increases at the state level were limited;
o revenues declined in real terms due to
state-collected road
inflation; A
Y local governments increased spending of general fund dollars in
an effort to keep up their roads.
The average age of the road system inAge
eecoupledon is Awithars or increasedeusng
roads not on the interstate system. 9
imply the future need to both preserve and reconstruct the system.
if
Regular preventive maintenance can ijoldeterioriate over aospan ofthe life of a rad. But
care is deferred, a road will steadilythe
to 30 years. There is a critical period toward the endof
that stage,
lifespan when the deterintiinion threeotasfive yearstwl►ere it is no longer
the road can reach a Point
repairable and costly reconstruction is the only option. (Figure 1)
p
2) Financial Difficulties.
lost roundn the 1960's and
From a financing perspective,
Oregon
preserving itsi
iroadway system and
1970's, inadequately that maintenance,
related investment (Figure 2). The net result was
repair and modernizations as defer-red,
ef facerhigheresultin in
ninc easedf reVenYelog
of work as well as a nee
resources in the future.
The systems required signif;cnnta�ydpairfinancial
use,p for for axeple,�tbet-
due to age, and modernizat o g ration
ween 1968 and 1978,
the number nd of autos an travelled
on
on Oregon road
'' 20
Figure 1
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21
Figure
00
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22
During the 1960's and 1970's, the state fuel tax and weight/mile
equivalent was raised by one penny per gallon, with voters rejecting
further revenue-raising efforts.
The 1970's was a period of high inflation, on average at seven percent
annually during the decade.
A description of the principles of road financing in Oregon in recent
years can be summarized as follows:
• State government. Financing has been based entirely on user
fees, including fuels tax, equivalent weight/mile tax and
vehicle registration fees. The governing principles are: pay-
as-you-go with road user fees paying for state road needs, "cost
responsibility" among types of users by class of vehicles, and
dedicated taxes for types of road work.
o
Local government. Roads financing at the local level was origi-
nally based on property taxes, then included timber harvest
receipts for counties, and a share of state-collected taxes for
cities and counties. More recently, local governments have
instituted sharing in roads costs by developers and adjacent
property owners, introduced local road user taxes in some juris-
dictions, and returned to a major use of property taxes.
E
S
3) Into the Eighties.
The early 1980's were a time of changing fuel prices and increased fuel
efficiency that brought motor fuel consumption in Oregon from a recent l
high of 1.4-billions of gallons in 1978 to average annual levels of
1.25-billion in the 1980's, with forecasts for the future indicating a
continued decline (See Figure 3)
State-collected revenues for roads were flat in the early 1980's, at
around 5200-million annually between 1978-1982. Some relief in
pressure on the state highway trust fund was provided by the
Legislature when state police and parks operations were removed from
fund support.
The Legislature in the early 1980's recognized the growing need and
authorized fuel tax/weight-mile tax increases, moving up from seven
cents to twelve cents.
Total local revenues raised for roads at the county level rose nearly
fivefold from 510.8-million in 1977 to 552.4-million in 1984. During
this time, local road user taxes were introduced in Multnomah,
Washington and Union counties, and several cities.
At the city level, the increase was more than double, from
523.1-million in 1977 to 555.6-million in 1984.
23
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X } \. \
{ 5 5 § e k ^
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a.
4) Current Status.
a. Jurisdiction responsibility. The system of 42,500 miles used
for this study covers all roads under the jurisdiction of the
State, counties and cities in Oregon. The remainder of roads !
in the state are the responsibility of the federal government
F
or private owners.
E
The breakdown is as follows:
State County City Total
Interstate 738 - - 738
789 7 100
Arterial 5,235 1,076
Collector 1,692 12,012 872 14,576
Local - 14,743 5,358 20,101 .
Total 7,665 27,831 7,019 42,515
b. Road expenditures. A summary of road expenditures in 1984,
the most recent year of data for all three jurisdictions, i
shows:
1984 Expenditures*
(in millions dollars)
i
State County City
Construction $169.9 $ 23.4 $ 30.2
Repair &
Preservation 57.4 39.6 12.1
Operation 6
Maintenance 86.8 80.0 51.1
Total $314.1 $143.0 S 93.4
Over the previous five years, levels for each of the juris-
dictions averaged around the 1984 levels.
C. Roads financing. A summary of revenue sources in 1984 by '
jurisdictions in Oregon is shown in Figures 4, 5 and 6.
These expenditures were extrapolated from a limited neer of jurisdic-
tions surveyed. The estimated expenditures do not account for beginning
and ending balances, and carryover attributed to differences between
federal and local fiscal years. Oebt service is not included.
25
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s - _
Comparisons among western U.S. states on the use of road-
related fees and taxes produce these observations:
° Washington State and Colorado have the highest
state fuels tax at 18t per gallon; Montana is
at 17t and California at 15.61, including its
sales tax on gasoline. Also higher than Oregon's
12t per gallon are Idaho at 14.51, Utah at 14t
and Nevada at 13t. Wyoming is low at 8t.
° Comparisons on vehicle registration fees is more
difficult because of various approaches among
the states. But from any perspective, Oregon
relies least on this source.
Among all U.S. states, the Oregon Highway Fiscal
and Statistical Data Book (1985) shows Oregon
49th of the 50 states in the level of combined
fees for annual registration and personal property
and excise taxes. The U.S. average in this
comparison was $77.94 for 1983, the year of most
recent data compiled by the Federal Highway
Administration.
Among nine western states, for vehicle registra-
tion fees alone, Oregon is at the bottom of the
list with Colorado, though Colorado adds a sizable
annual ad valorem tax on cars.
The majority of the western states surveyed levy
either a weight-based or mileage tax on trucks.
29
B. A Clear Choice
1) The Two Scenarios.
Oregonians need to act now to preserve the largest public investment in
the state, the 42,500 miles of roads and bridges operated by the
cities, counties and State of Oregon.
While several recent increases in road fuel and weight-mile taxes
authorized by the legislature have helped, the system is deteriorating
from age and increasing use.
Oregon faces a S32-billion road problem over the next 20 years, and
without new revenue raising efforts will have about $11-billion to
address it.
Backlogs of deferred repair and preservation work are expanding to
major proportions, and many segments of the road system require moder-
nization.
What of the future? Depending on the choices made now, the history of
Oregon's road system will read quite differently in 2005, based on an
opportunity lost (Scenario 1) or decisively addressed (Scenario 2):
Scenario 1: Following the Status Quo.
At the end of the 20th century, Oregon continued a cycle
of authorizing limited new revenues to preserve its
rapidly aging, multi-billion dollar public investment in
state and local roads and bridges. The approach proved
too little, too late.
m Basic maintenance and preservation, increasingly
deferred because of inadequate funding, no longer could
stem the deterioriation of a roads system largely built
before and just after World War Two. Much more exten-
sive reconstruction measures were needed to avoid system
breakdown, at two to four times the cost.
Inflation continued to erode the purchasing power of
available dollars to fix roads. The cost of addressing
the backlog of substandard roads rose from S7-billion in
1990 to $16-billion by the year 2000.
_ By the opening years of the 21st century, three-quarters
of the pavement on Oregon's arterials and collectors
roads were in poor condition, inadequate for the move-
ment of goods and people. Oregonians were paying three
to four cents more per mile in auto and truck operating
costs, or several hundred dollars a year, to drive their
vehicles on poor roads.
30
Scenario 2: Making the Right Turn.
In the late 1980's, cities, counties and the State of
Oregon sat down together to plan for cost-effective
management of an impending serious problem: the
deterioriation of the great public investment in roads
and bridges in Oregon. They devised a long-term plan
which identified for the first time comprehensive system
requirements and how to meet them.
The plan outlined a long-term, consistent annual effort ?
to tackling the backlog of substandard roads and staying
abreast of new requirements.
The State legislature, convinced by the plan that the
roads investment was genuinely threatened, authorized
new revenues to meet the need up front, agreeing that
the choice was to pay now or pay significantly more
later. Road users supported the action.
In the 1990's and into the 21st century, state and local
roads in Oregon were maintained in adequate condition,
major roads were modernized, drivers in urban areas
avoided serious congestion, residents in small cities
remained accessible to jobs. },
Costs to motorists and commercial users of the highways x
were kept in balance. Under the plan, those who bene-
fitted from roads at the local level shared in the costs
of keeping up roads with users of the statewide system.
Voters were not faced with emergency revenue-raising
measures. The public investment was protected and pre-
served.
A clear choice is presented:
° Maintain the status quo of inadequate funding and spend added
billions later in an attempt to resolve crisis needs; or
• Invest aggressively now, get on top of the problem, and save
millions of the road user's and taxpayer's dollars.
31
Fm
.. ... .mak
(^ Analysis behind the scenarios includes:
° The backlog in Oregon gradually will increase to more than
two and one-half times its 1986 value by the year 2000, as
shown in the table below, prepared by Price Waterhouse.
Growth in Backlog Needs
(millions of 1985 Dollars)
1986 1990 1995 2000
Total $ 6,322 $ 7,016 $11,325 $16,043
° Vehicle operating costs represent more than 92 percent of the
total road transport costs under status quo funding.
Oeleuw Cather estimated that without a new roads improvement
initiative, the rising percentage of poor, substandard roads
and bridges will send vehicle operating costs in Oregon up
5-7% by 1990 compared to current costs. These costs are
expected to rise 20% by 1995, and escalate after that unless
the roads problem is turned around.
A roads system with 20 percent or more of roads in poor con-
dition can mean between $100 and $300 a year in today's
dollars in extra costs for motorists, according to recent
studies by the Asphalt Institute and the World Sank.
° Funding under status quo would result in extensive pavement
deterioration on the majority of roadway mites.
For example, among roads under the responsibility of the
States about 5,630 miles would be in poor condition in 2005
out of a total of 7,665 miles covered in the sample. Among
county roads in the sample, 85% would be in poor condition
by 2005; among city roads sampled, 81% would be in poor
condition. Urban arterial road mileage would move from
primarily in gond-to-fair condition now, to 80% in poor con-
dition by 2005.
° Roads with high traffic volumes would increase significantly
in Oregon under status quo funding. According to Oeleuw
Cather estimates, arterial and collector roads characterized
by congestion during peak hours, would include:
w t
32
State responsibility: 636 miles, or 29% of state
roads in urban areas would be in congested condition
by 2005. Some 90% of urban principal arterials
mileage would be in poor condition by 2005.
County responsibility: 372 miles, or 29% of county
roads in urbanized areas would be in congested con-
dition by 2005.
City responsibility: 199 miles, or 27% of the total ,
would be congested in 2005.
2) Revenue Considerations.
a. Projected revenue flows from existing sources:
Revenues are estimated by jurisdiction and source for the period
ending in 2005. Estimates of Federal funding levels are expected
obligation levels. State estimates are net of administrative
collection fees. County and city estimates are net of any dedi-
cated allocation to other programs, such as schools (in the case
of National Forest Reserve Rentals).
° Federal Highway Trust Fund obligations have been esti-
mated based on information available from the Oregon
Department of Transportation, and Federal Highway
Admininistration staff in Washington D.C. Table 6 pre-
sents estimated Federal revenues.
° The estimate of State Highway Trust Fund revenues is
based on an econometric model administered by the Oregon
Department of Transportation. The estimates are based
on the July 1986 model update and incorporate the latest }
economic data available. Table 7 presents the Oregon
Department of Transportation revenue estimates. These
estimates are net of distribution to counties and cities.
3
County road revenue estimates are presented in Table 8.
° City road revenue estimates are presented in Table 9.
f5
33
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37
b. Revenue stability:
Federal Revenue Stability
Federal revenues should be stable over the long term,
but may be subject to short-term downturns as a result
of Gramm-Rudman-Hollings through 1991. Although the
Supreme Court has declared certain key provisions of the
legislation unconstitutional, backup provisions are
currently being considered by Congress. The likely
effect will be a decrease in road funding from the
Federal government during the period 1987-1991.
It is anticipa'ed that the Federal Highway Trust Fund
will remain intact and that legislation to extend the
Surface Transpertation Act for another four years will
be enacted. As the Interstate Construction Program ends
in the mid-199C"s, available funds will be channeled to
"Interstate 4R" and "Federal-Aid Primary" programs.
° State Revenue Stability
At the State level, few uncertainties exist. Due to the
combined and offsetting effects of projected population
growth and increases in fleet fuel efficiency, the level
of revenues generated to the benefit of the State
Highway Trust Fund will grow very slowly during the
nineteen year period ending in 2005. Changes in the
Trust Fund will occur due to total employment, trucking
activity, population growth, fleet fuel efficiency. The
net effect on the level of revenue generated for the
Trust Fund is expected to be minimal.
° County Revenue Stability
Major uncertainties exist in important county funding
sources like the National Forest Reserve Rental Program.
Proposed legislation could severely reduce this impor-
tant source of dedicated funding. Other important sour-
ces of county road funding such as transfers from
non-street funds and Oregon and California Land Grant
revenues are expected to diminish over the nineteen year
period.
One of the more vulnerable sources of non-dedicated
funding for county roads is local assessments, fees and
property taxes. If recent trends continue, these monies
will increase slowly at about the rate of inflation.
�h
`s i
° City Revenue Stability
The estimate assumes that cities will continue to rely
heavily on non-dedicated sources of revenue, such as
local fees and property taxes. This source is assumed
to increase at the projected rate of inflation. This
assumption is subject to the same influences which could
impact the county property tax situation. However,
local assessments, fees and property taxes are a relati-
vely large proportion of city funding, representing 43.8
percent of the estimated revenue over the next nineteen
years.
The cities' share of State Trust Fund revenue will be
the second most important funding source for cities and
the source that offers the best long-term stability.
The city revenue estimate anticipates a decline in
federal non-Trust Funds revenue until 1990 after which
these funds will no longer be available.
C. Projected revenue from proposed new state sources:
° The proposed new titling fee for autos and light-weight
trucks would raise $460-million during the first six
years of the plan. A titling fee is imposed in eleven
U.S. states. In states approximating Oregon's popula-
tion, the fee raises $77-million per year at a five per-
cent level in West Virginia, $156-million per year at a
five percent level in Kentucky. This tax is also
viewed as a one-time entry fee for road users, and
could be collected efficiently by the Dept. of Motor
Vehicles as part of title processing.
The proposed increase in the vehicle registration fee
would raise $107-million during the first six years of
the plan. While there has been reluctance in the past to
raise this visible fee, this basic and only current cost A:
of entering the system remains at $10 a year, among the
very lowest of road "entry" fees in the 50 states. It
accounts for less than seven percent of total state
receipts for roads.
° The proposed increase in the state fuels and equivalent
weight/mile tax would raise 5562-million during the
first six years of the plan. This tax remains the most
relevant to meeting road requirements, produces signifi-
cant increases in revenue per penny increase ($22-milion
annually), is most efficient to collect and administer,
and is currently in the lower range when compared to
other U.S. states.
d. Options for raising new local revenue for roads:
Options for expanding existing financing mechanisms and uti-
lizing new or alternative mechanisms were analyzed by Price
Waterhouse and Government Finance Associates (see Appendices
C & D).
39
F . �x
GLOSSARY
O WORK TYPES
Maintenance & Operations (0&M). Maintenance includes the routine upkeep
o a roa or street �n its original or improved condition. r 'rations
provides the safe and efficient movement of vehicular traffi,_ ver roads
TY
and streets.
The following items generally describe the scope of maintenance and opera-
tions. An indication of the types of activities are shown in parenthesis:
- Surface (pothole patching, crack sealing)
- Drainage (ditch, culvert, storm sewer and curb cleaning and repair)
- Roadside (mowing, litter pickup, sweeping, median, rest area
and guardrail repair)
- Traffic services (signaling, signals, street lighting, pavement
marking)
- Structures (painting, deck and rail repair)
- Snow and ice removal
- Other maintenance
- Administration
Repair and Preservation (UP). This work category involves the repair,
restoration and resurfacing of existing facilities in order to extend the
design life. Traffic capacity is sufficient so the dimensions of the road
either remain unchanged or are slightly modified. No additional traffic
lanes are added. Specific improvement types include:
- Resurfacing with minor widening
- Resurfacing with shoulder improvements
- Resurfacing with alignment improvements
- Resurfacing with alignment and shoulder improvements
Resurfacing
Structure repair
Construction Im rovements (CH). This work category involves the
reconstruction and expansion oT existing facilities to provide additional
traffic capacity. Specific improvement types include:
- Reconstruction to freeway standards
- Reconstruction with more lanes
- Reconstruction to wider lanes
- Pavement reconstruction with alignment improvements
- Pavement reconstruction
- Major widening with additional lanes
- Structure reconstruction and widening
Structure replacement
GLOSSARY
Page 2
° FUNCTIONAL CLASSIFICATIONS
Interstates are major national freeways developed under the federal
nterstate plan, such as I-59 I-849 182,
Princi al Arterials citi2sd°rTheurban
principalrural
arterhighways
providescfor gth through
j
mua3t22.
es, towns a�
traffic movement. Examples: State Highways 99, 101, 3C, 97, 58 ton to
ffic
Minor Arterial rouraiys connect aThes arterialcnetworkal aprovide
of provides for through
mayorr an ua
nd traffic movement and distribution onto the network of collector and local
streets.
reas and
Ma or Collectors carry local traffi�ideswaccesseen ifrom minorhborhood acollectors to
ar era s. a major collector Pro
community services and to other neighborhoods within, or immediately adja- .`
cent to, urban areas.
Minor Collectors serve internal
traffic within areas ha�iQodaarea�leMinor
use pa ern. ey carry local traffic within a eneratneighbo
ollectors carry traffic between minor trtlf schoolserators, such as neigh-
s in and community centers an
boyhood shopping
Local Roads provide direct access to abutting property.
Ask
{' ROADS FINANCE STUDY POLICY COMMITTEE
Tom Walsh, Chair
Walsh Construction Company
Anthony Yturri , Chairman
Oregon Transportation Commission
Fred D. Miller, Director
Department of Transportation
R. Charles Vars, Jr., Acting Mayor;
representing Alan Berg, Mayor
City of Corvallis
Lou Hannum
Mayor of Medford
Bill Vian, Member
Douglas County Board of Commissioners
Randall Franke, Member
Marion County Board of Commissioners
ROADS FINANCE STUDY STEERING COMMITTEE
Robert N. Bothman, Deputy Director
Oregon Department of Transportation
Larry W. Rulien, State Highway Engineer
Oregon Department of Transportation
Winston Kurth
Public Works Director
Clackamas County
=' Willis Grafe
-Y Linn County Engineer
4 Grace Crunican
Transportation Program Development Manager
Transportation Planning & Development
City of Portland
Thomas L. Gellner, (Phase 1)
Director of Public Works
City of Bend
Gregory E. DiLoreto (Phase 2 and 3)
Director of Public Works
City of Newberg
BASIS OF ESTIMATES
Estimates were prepared on the basis of information and
assumptions set forth in the accompanying text and appendices and
cannot be properly interpreted without reference to the under-
lying assumptions described therein. The estimates are not
intended to be used to solicit or obtain external financing for
any roadway or bridge projects. It should be noted that the
achievement of any financial estimate is dependent upon the
occurrence of future events which cannot be assured, as well as
on the assumptions and estimation methods. Actual results,
therefore, may differ from these estimates, and others may arrive
at conclusions different from those which are present in this
report.
v
�} .
} . ^ APPENDICES
\ A. DeLeuw Cather: Phase l Road Needs Report
\ B, Price Waterhouse: Finacial Report ad Appendices
\ C. Price trhouse: Alternative Financing Analysis
�?
f
�\ D. Government Finace Associates: Alternative Financing Analysis
\ E. Don Barney & Associates: Community Opinion Leader Survey Report
�\
�ƒ
�\
�
At
\�
� \
MANAGEMENT AND PROFESSIONAL
EMPLOYEE PERFORMA14CE REVIEW
EMPLOYEE Robert W. Jean
DATE March 9 1987
POSITION Cit Administrator REVIEW PERIOD Sept 1986-Feb. 1987
DEPARTMENT Citv Administration
LAST REVIEW Aug 1986
CURRENT SALARY $4167/mo.
REVIEWERCity Council
TYPE OF REVIEWS GOAL SETTING
PROBATION PROGRESS PERFORMANCE XX
COMPLETION X:
1. MAJOR GOALS/PROJECTS FROM LAST REVIEW: Most Yet To
(0-55Little or NoS95Z fGoodtC alogress-.56-7Some Achievement5X96-100trExceeded Expectations)o•
76-85X% Satisfactory..8
6
o Work programs(Council Goals Workshop, Council Calendar, B&C)
o Performance Indicatore(Dept Reports, Annual Report, 5-Year Plan)
o Productivity and team building (Mgmt. Tog., T
o Personnel Rules
o Computer System Implementation
s • Park Plan & Recreation Role
0 Utilities & Franchise Committee
• Metzger/Washington Square Annexation
o Labor Negotiations
o Intergovernmental Relations N k
o Public Facilities Plan & CIPN A -
P
�_
• Comsunity Involvement/Information Program
• Transportation Program Plan
• Support Downtown Plan
• 5-Year Financial Plan & Service Level PrioritiesN�
o Staffing Plan Update N A
0 Civic Center Close-Out
o Community Services Director Selection & Support
i
Exceeds
2. ESTABLISHED PERFORMANCE DIMENSIONS: (Circle) eeds OK or
Improvement Satisfactory Expectations
X + !
o Oral communications _ X +
o Written communications _ X +
o Leadership/initiative _ X +
0 Problem solving/decision making _ X +
o Innovation/ingenuity/creativity - X +
o Planning/organizing _ X +
o Interpersonal sensitivity _ X +
o Management control _ X +
0 Adaptability/flexibility/streas tolerance - X +
o Resource utilization/economy/coat control - X +
o Teamwork/meeting participation _ X +
o Community relations _ X +
0 _ X +
0
NOTES ON STRENGTHS AND WEAKNESSES-
- -------FOR OFFICE USE ONLY
NEXT REVIEW
EPR COMPLETED
PAP COMPLETED
DATE PAF PIF C. S. & G. • -
DATE EPR RET '
DATE EPR PIF SIGNATURE
g. EMPLOYEE TRAINING/SELF DEVELOPMENT LAST REVIEW PERIOD:
V
O
O
O
O
O
4. EMPLOYEE TRAINING/PLANS FOR IMPROVEMENT NEXT REVIEW PERIOD:
0
0
O
O
0
5. MAJOR GOALS/PROJECTS FOR NEXT REVIEW PERIOD:
0
0
O
O
0
O
0
O
0
O
0
o 44,>.
0
0
0
0
o �
O
6. SUPERVISOR'S HELP NEEDED:
0
O
0
0
O
O
7. GENERAL COMMENTS (EMPLOYEE OR SUPERVISOR):
S. ACTION RECOMMENDED: Effective Date...) **********************************
* ACTION APPROVED:
*
*
* [ ] AS RECOMMENDED
NEXT REVIEW DATE:
(Progress or Performance? * ,
RECEIVE AND FILE
Signature Date) *
/ * t
Signature Date
REVIEWER *
*
Signature Date * APPROVED BY CITY ADMINISTRATOR
DEPT. •OX * (Signature/Date)
*
sb/0762W
� '3
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and Council February 23, 1987
FROM: Wayne Lowry, Acting Finance Director
SUBJECT: Solid Waste Rate Setting Procedure
We have been asked to review the Utility and Franchise Committee rate setting
procedure as set forth in a memo to you from Bill Monahan, Community
Development Director, dated February 4, 1987.
In reviewing the proposed rate setting procedure, we noted that
TMC 11.04.090(c) sets forth a variety of factors to be taken into
consideration by the Council in setting solid waste rates. We feel that
limiting the rate setting criterion to profit only may exclude some very
essential elements including soundness of management.
Because there is no competition between haulers, the City must maintain
incentives for haulers to be efficient and frugal in their operations and at
the same time provide the highest quality of service at the lowest rate
possible.
We would recommend that the rate setting procedure be referred back to the
Utility and Franchise Committee to insure that the criterion for the setting
a` of rates has not minimized incentives for efficient management or any of the
other factors described by the TMC.
WL:sb/0757W
METRO
2000 5.W.First Avenue
Portland,OR 97201-5398
503/221-1636
February 9, 1987
Mr. Robert Jean, City Administrator
City of Tigard
p. O. Box 23397
Tigard, OR 97223
Dear Dor- t: j
Metro Council
RicPri�hard Waker Over the past several months the Metropolitan Service
Mann_ District (Metro) has been conducting its annual Solid
Jim Gardner tv Waste Rate Study. The 1987 Rate Study of disposal fees
Prr ufir�q
" has been completed. The Metro Council received public
mstrirt3 testimony and input from its citizen Rate Review Committee
,+ ' ''� and has set rates to go into effect A April 1 1987. The
CorkyKi6paoick adopted rates are lower than the proposed rates of which
n<strtct4 you were notified in early December. The rates charged at
Two Metro sites and Metro fees charged at non-Metro sites are
�"rgeVanBargen being implemented this spring to allow sufficient time for
. '`rut6 waste collectors and the regulating jurisdictions to make
SharronKeuey
(hsfru'f 7 adjustments in their operations, if needed (e.g. , commence
Mike Bonner recycling programs or new fee structures) .
Districts
f?i,YrR 9� Disposal at the St. Johns Landfill will cost $16.70 per
3atryctVer ton for commercial haulers and $3.50 per cubic yard for
David n public haulers. At the Clackamas Transfer & Recycling
n��tl�raWles enter, the fees will be $19.70 and $3.90, respectively.
earyNansen Metro encourages, however, the use of alternative
ntstrrct32 facilities, wherever possible. The Metro User Fee or the
riskn" Regional Transfer Charge will be imposed according to the
enclosed table.
The increase to commercial haulers at the St. Johns
Landfill and CIRC is $2.32 per ton. The change translates
to about 20¢ per month extra for one-can-per-week
collection service to residences, $2.75 per month for
two-cubic-yard-per-week service to businesses, and $6.00
per 20-yard drop box. The rates are higher due to waste
reduction and diversion measures designed to increase the
life of the St. Johns Landfill. Disposal is one cost
incurred by haulers. Insurance, fuel, labor and other
costs should also be considered in evaluating collectors'
costs. You will need to examine the increase or decrease
of each factor on the collection rates in your individual
community.
February 9, 1987
Page 2
�y
If you have any questions, please call Steve Rapp or Rich
McConaghy at 221-1646. If you would like to discuss the
impacts of this disposal rate increase on collection fees
which you regulate, we would welcome the opportunity to
meet with you and the hauler (s) in your area.
Sincerely,
Tor Lyshaug C '
Acting Director of Solid Waste
gl
6977C/D2
Enclosure
f
SUMMARY OF METRO DISPOSAL RATES
Effective April 1, 1987
ST. JOHNS LANDFILL
Commercial Public Rates
Rate ;/2.3 cid $/extra
Vton trip cyd
--- 9.25 ---------- $5.13 $
Base Rate 2.17
User Fee 13.20 $1.00 50.10
Regional Transfer Charge $2.75 $1.86 $0.75
Rehabilitation/Enhancement Fee $0.50 $0.15 $0.06
State Landfill Siting Fee $1.0030 0.12
---
---------------- --------------------------
TOTAL RATE $16.70 $8.75 $3.50
Special Waste Fees at St. Johns:$25 Special Waste Permit Application Fee
$1.00/ton Special Waste Surcharge, plus the
$16.70/ton regular commercial rate
$50 per trip minimum charge
( Uncontaminated yard debris rates of $9.25/ton (commercial) or $2/cyd (public)
4 are offered at St. Johns
CTRC
Commercial Public Rates
Rete $/2.5 cyd $/extra
$hon trip cyd
---------------------------------------------
Base Rate $9.25 $5.13 $2.17
User Fee $3.20 $1.00 $0.10
Regional Transfer Charge $2.75 $1.88 $0.75
Rehabilitation/Enhancement Fa $0.50 $0.15 $0.06
State Landfill Siting Fee $1.00 $0.30 $0.12
Conmience Charge _N$3 OO $0.10
M_-_-__-�$1 00 -
TOTAL RATE $12.10 $9.75 $3.90
Additional fees may apply for disposal of tires, excess weight at St. Johns.
uncovered lads, one ton commercial minimum, possible special waste lab fees
T if costs are incurred by Metro.
The public minimum rate may be reduced by delivering at least 1/2 a cubic
yard of recyclables.
SR t/8/B7
OYER
Tires
Passenger (up to 10 ply) $ •50
Passenger (on rim) $2.00
Truck ( 20"- 40" ) $2.00
Truck (on rim) $8.00
Small Solids $2.75
Dual (off rim) $9.00
Tractor (off rim) $9.00
Y Grader (off rim) $9.00
Duplex (off rim) $9.00
Large Solids (off rim) $9.00
s
a OVFR