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City Council Packet - 01/23/1987 TIGARD CITY COUNCIL SPECIAL MEETING/WORKSHOP AGENDA - JANUARY 23 & 24, 1987 SHILO INN, 10830 SW GREENBURG ROAD, TIGARD, OREGON 97223 FRIDAY EVENING — 6:00 PM — JANUARY 23, 1987 1. Call To Order and Roll Call 2. Dinner Worksession — Review of current Council goals and programs 3. Executive Session: The Tigard City Council will go into Executive Session at 9:00 PM under the provisions of ORS 192.660 (1)(h) to discuss current/pending litigation issues. 4. Adjournment SATURDAY — 9:00 AM -- JANUARY 24, 1987 1. Call To Order and Roll Call 2. Fiscal Year 87-88 Council goals workshop 3. Adjournment l_. law/4496A COUNCIL AGENDA — JANUARY 23 & 24, 1987 — PAGE 1 . m . T I G A R D C I T Y C 0 U N C I L COUNCIL WORKSHOP MINUTES - JANUARY 23 and 24, 1987 Friday, 1/23/87, Call-to-Order by Mayor Brian at 6:45 PM, Present: Mayor Tom Brian, Carolyn Eadon, Jerry Edwards, Valerie Johnson and John Schwartz; City Staff: Bob Jean, City Administrator; Jill Monley, Community Services Director; David Lehr, Chief of Police, and Tim Ramis, Legal Counsel. Also present was Mary Himmel, Consultant. Review of FY 1986-87 Goals and Current Programs, discussion followed regarding: o South Metzger Annexation status report by Tim Ramis; o Police Department contracts, programs and organization with Chief Lehr; o Community Services discussion re, community involvement with Jill Monley; a Reviewed Library Memo with Bob Jean; 0 General discussion of Council Goals and programs Recess at 10:30 PM. Saturday, 1/24/87, Reconvened workshop by Mayor Brian at 9:30 AM; also present were Councilors Jerry Edwards, Valerie Johnson, and John Schwartz (Councilor Carolyn Eadon was delayed). City Staff present: Bob Jean, City Administrator. Also present was Mary Himmel, Consultant. General discussion was held concerning future and vision of Tigard in year 2010. . . (suggestion that staff get videotape training film for staff, Council and Board/Committee training. . ."What you are is what you were when," Boulder, CO consultant) o Jerry Edwards -- Effective and efficient citizen involvement, minimize wasted motion, efficient transportation, balanced economy. . . o John Schwartz --- Livable neighborhoods, good arterial/collector streets, revitalized downtown, city-wide parks, attractive business centers. . . o Valerie Johnson -- Efficient traffic flow, Tigard as destination of regional interest, quality schools, City a leader in intergovernmental arena. . . o Carolyn Eadon (arrived 10:30 AM) --- Complete neighborhoods with sidewalks, storm drains and good local streets; commercial centers and vital downtown; City should support and enhance market as Economic Development strategy and streamline processes; City-wide sewers. . . o Tom Brian -- Strong sense of community; quality neighborhoods; good transportation system; downtown plan and "do-able" strategy for entire area, not just Main Street; Bridge across Tualatin at 85th; community events and festivals supported by City. . . 41 ,t Page 1 - COUNCIL WORKSHOP MINUTES - JANUARY 23 and 24, 1987 �;orking lunch discussion from 1-1:45 PM regarding Civic Center Building Use Policy. Concerns addressed included inability to limit types of activities between acceptable uses and undesirable uses. Building security concerns were also discussed. Consensus: Limit use to "City authorized/sponsored events at discretion of City Administrator with denials able to be appealed to Council" Council Goals development and prioritization at 1:45. (See attached summary memo.) Discussion of Council Liaisons role and Board/Committee liaison assignments: o Tim Brian, Mayor -- Council and Administrator communications, Municipal Judge, City Attorney, City Administrator, Intergovernmental relations, Tigard Advisory Committee Chairs (TALC) Committee, Washington County Transportation Coordinating Committee (WCTCC), Metro relations, Community relations, Budget Committee. . . o Jerry Edwards, Council President -- Council/Committee coordination and training workshops, Utilities and Franchises Committee, Community Development Block Grant representative, and Neighborhood Watch committee. . . o Carolyn Eadon, Councilor --- Parks and Recreation Board, MACC alternate, Planning Commission, Library Board. . . o Valerie Johnson - Councilor -- Economic Development committee, City Center Task Force. . . o John Schwartz, Councilor — Transportation committee, NPO's and CCI. . . Council liaisons to develop Committee work plans with Chair, monitor progress, act as sounding board to clarify and report periodically at Council Study Session on related goals and Committee progress. Discussion of Council and staff roles and responsibilities continued to regular Study Session agenda. Meeting adjour-.0 at 5:40 PM. City AVnistator - City of Tigard ATTEST: Mayor - City of Tigard T£ 0522/cw JANUARY 23 and 24, 1987 Page 2 - COUNCIL WORKSHOP MINUTES - MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and City Council January 27, 1987 FROM: Bob Jean, City Administrator SUBJECT: Council Goals Report Most of the Council Goals for FY 1986-87 have been substantially completed or will be completed yet this year. Three goals — Transportation; Board and Committee Relations, Downtown — will need ongoing attention in FY 1987-88. Council Goals accomplished in FY 1986-87 (Beyond Expectation +; Substantially Completed ; Some Progress - ): 1. OBTAIN NEW TAX BASE AND ADEQUATE OPERATIONS BUDGET (+) o New Tax Base, May, 1986 with 59% voter approval 0 5-Year Financial Plan to assure basic service level operating budget through FY 1990-91 o Annual Performance Report and Service Level Review 2. INITIATE TRANSPORTATION PROGRAM (-) o City Engineer hired with Masters Degree in transportation engineering and Transportation Civil Engineer position authorized 0 Transportation Public Facilities Pian started o Jurisdiction and planning coordination accomplished for 135th/Murray and Durham Road o Dartmouth LID restarted and engineering underway o Tri-Met Transit Center under construction downtown o :500,000 for 9 Streets CTP projects in process o Completion of Public Facility Plan and Streets CIP in FY 1987-88 o Bridge across Tualatin River at Hall/85th 3. COORDINATE EFFECTIVE COUNCIL-BOARD 6 COMMITTEE RELATIONS (-) o Council Committee Liaisons to clarify issues, monitor progress, support action and report to council 0 Boardmanship Workshops and Handbook in process o Board and Committee Work Plans o T.A.C.C. meetings restarted o Volunteerism awards and recognition o Periodic Council-Committee workshops o Community Services reorganization to better support Boards and Committee programs 4. SUPPORT METZGER/WASHINGTON SQUARE ANNEXATION (+) o Municipal Services Cost Study completed r o Beaverton-Tigard APAA and City-County UPAA o City Resolution and "Offer" o November, '86 Vote 0 South Metzger/Washington Square proposed to Boundary Commission COUNCIL GOALS REPORT January 27, 1987 Page 2 5. EXPAND COMMUNITY INVOLVEMENT & INCREASE PUBLIC INFORMATION o Neighborhood Town Halls (17 in Spring and 6 in Fall) 0 Press calendar and coverage increased o Newsletter FOCUS section added, CATV and Questionnaire 0 Ongoing effort F 6. DEVELOP DOWNTOWN IMPROVEMENT PLAN (-) o City support to Chamber/Downtown Business Council ; o PSU Urban Design Class on Downtown Plan o Planning staff hired and data base update in process o Completion in FY 1987-88 7. DEVELOP ANNEXATION & MUNICIPAL SERVICES POLICY ( ✓) a Comprehensive Plan UPAA update with County 0 Beaverton-Tigard Annexation Planning Area Agreement o Municipal Services Cost Study completed and South Metzger analysis updated. o Resolution adopted and sent to County re. planning area and annexation/contracting for service provision o General policy and cost study update in FY 1987-88 8. EXPAND INTERGOVERNMENTAL RELATIONS o Council meetings with Beaverton Ccuotil, County Commission, Tigard School Board, and Tualatin Fire Board o Intergovernmental caucuses with East County Cities, Washington County Caucus and Metro Committees o League of Oregon Cities Conference o Representation on League of Oregon Cities' Finance and Taxation Committee and Mandates Study Committee o Ongoing effort 9. ADOPT PARKS PLAN & CIP ( J) 0 Staff consultant assigned and Plan in process 10. DETERMINE CITY RECREATION ROLE ( ✓) o Council determined City's roles as provider of Parks and supporter/facilitator to community sponsored events When asked to share their hopes and visions for Tigard's future, Council reached consensus around the following common long-range goals: o TRANSPORTATION systems — arterial/collector streets, mass transit/light rail, and bikeways/pathways — that facilitate the efficient flow of traffic through, in and around Tigard; o BALANCED ECONOMIC DEVELOPMENT with district industrial and commercial i ' areas, a vital City Center in the downtown area, and the Washington Square regional shopping center; assuring affordable, high quality City services; o LIVABLE RESIDENTIAL NEIGHBORHOODS through diverse, well-planned growth-management, high standards for new development and good maintenance of existing neighborhoods; F COUNCIL GOALS REPORT January 27, 1987 Page 3 o EFFECTIVE CITIZEN INVOLVEMENT in City government decision-making and active volunteerism in delivery of City services; o COOPERATIVE INTERGOVERNMENTAL RELATIONS representing the community's F imizi interests in county, regional andsissuesand ma xservice nd ta efficient servicesthe community from the City E providers. i t The Council Goals for Fiscal Year 1987-88 are: 1 1. COMPLETE AND IMPLEMENT TRANSPORTATION PROGRAM. . . o Transportation Public Facilities Plan o Streets CIP and Financing Plan (ROW Acquisitions/Condemnation as needed) o Update Bikeways/Pathways Plan and CIP/Finance o State and Regional Transportation Planning and Finance o Dartmouth LID 0 135th/Murray LID o Scholls Ferry Road Plan / o City Center/Downtown Plan l 0 Arterial/Collector Finance (Levy Election 5/88 or 11/88?) 0 18 Month CIP and "Hot Spots" 0 LID Policy, SDC Priority and Funding Match o Arterial/Collector Sinking Fund o Mass Transit/Light Rail Considerations 2. EXPAND GOMM'1UNITY INVOLVEMENT MANAGEMENT SYSTEM. . . 0 Annual Council Goals Workshop & Quarterly Training/Review Team-Building Workshops o Annual Council-Committee Workshops o Improve effectiveness and efficiency of existing Boards and Committees o Review enabling Res. and mission of each Committee, clarify advisory role o Update and review Work Plans with Committee Chair; Council Liaison, Staff and Community Services Director for all Boards and Committees o Expand role of NPO's to Neighborhood Participation Organizations o Public information via Newsletter, CATV, press and surveys o Neighborhood Town Halls and Council Workshops 0 Boardmanship Training Workshops and Handbook o Volunteerism programs and reporting 0 Mayor and T.A.C.C. meetings quarterly 0 Awards and Recognition program, Banquet? o One Oregon and Legislative Involvement Program o Appointments Recruitment and Nominating Procedure 0 NPO's to begin 20 year needs discussions 0 "Ware are nothing without a strong sense of community." COUNCIL GOALS REPORT January 27, 1987 Page 4 3. DEVELOP CITY CENTER ACTION PLAN. . . o City Center Plan (Boundary, Map, Data Base) o Marketing/Development Feasibility Analysis o Streets/Transportation and Parking/Circulation Plan o Downtown Fanno Creek Plan o Beautification and Codes Enforcement Program o Comprehensive Plan Amendments o CIP/Finances and Development/Finances Plan o PSU Study/Consultant and Project Management o Burlington Northern RR Line Abandonment? o Underground Utilities? o Target City CIP for Maximum Leverage o Urban Renewal/Tax Increment Finance? o Community Consensus for City Center o Physical Model and Plan Drawings o Sea—First re. South Main Anchor o Condos or Anchor at North Main/Albertsons 4. COMPREHENSIVE PLAN CLARIFICATION & STREAMLINING. . . a Sign Code Exceptions and Housekeeping o Development Process Streamlining o Variance Standards Review o Density Transfer and Planned Development Review o Landscaping and Parking Standards Review (esp. re. Small Parcels) o Development Services Management and Project Tracking/Expediting 5. ADOPT SANITARY SEWER MASTER PLAN & CIP/FINANCE o Sewer Master Plan o Basin or District Plans and Large LID's o Document Problem Areas and Health Hazards 6. DEVELOP TARGETED ECONOMIC DEVELOPMENT ACTION PLAN. . . o "Pro—Plan" Development Services Philosophy. . ."Can Do" o Target Commercial Centers and Deemphasize 99W Strip (Specific Review of SW Commercial Area) o Encourage Business Park, Office Park and Light Industrial Park Development o City Center (CBD Plan Review o Tigard Triangle Strategy and Facilities Need Evaluation o Balanced Commercial Development, city Center and Targeted Centers o Active Support to Existing Businesses/Needs and Pro—Active Marketing/Recruitment of Specific Businesses o Written Economic Development Philosophy/Statement o Destination Events, Activities and Neighborhoods/Parks. . . 7. UPDATE STORM DRAINAGE MASTER PLAN & CIP/FINANCE. . ,` o Priorities for SDC Use and Utility Funding % re. CIP COUNCIL GOALS REPORT January 27, 1987 Page 5 8. DEVELOP A COMPLETE MUNICIPAL SERVICES POLICY. . . o Area of Interest and Service Delivery Policy o Service Districts and Annexation re. City Services o City Services Contracting Policy (Police, Dispatch, Library, etc.) o Comprehensive Plan and Intergovernmental Agreements Coordination o Police Contracts with Cities and SRO Program o Intergovernmental Board and Council Meetings 0 Metzger and Bull Mountain Services & Annexation Policy 0 Active Plan and County Community Development, Parks and Police contracts o Long-range Service/Cost Projection 9. UPDATE SIGN CODE & ESTABLISH ENFORCEMENT PROGRAM o Non-Conforming Signs, Inventory and Timetable o Constitutional Housekeeping Code Update 10. UPDATE ANNEXATION POLICY & RELATED CITY CODES o Metzger, Walnut/Fonner and Bull Mountain Areas o Legislative/Court Issues re. Triple Majority Administrative issues and assigpAents of ongoing Council interest: o Parks Plan and CIP/Finance Completion, Fewer/Larger Parks o City Support and Facilitation of Community Events (Cruisin' Tigard, - 4th of July Concert, XMAS Lights, TPI, TAG, etc.) o Library: Collection Development (within 5 Year Plan), WCCLS Levy Extension (at Current Tax Rate) and Fee-Supported Programs Beyond Basic Services. . . a Community Services: Municipal Court Study, Records Study and Building Use Policy 0 5-Year Financial Plan, Service Levels, CIP Finance and Sinking Funds o Council Compensation/Flexible Benefits 87:cn/0522W ry COOnCIL COALS FY 1986-87 (7/1/86) _ 1. OBTAIN NEW TAX BASE/ADEQUATE FUNDING...(JC/CC) o New-Tax Base and 5-year Financial Plan o Financial Reporting and Auditing o Service Level Priorities i Reports 2. IMPLEMENT TRANSPORTATION PROGRAM...(TO) o Transportation Public Facilities Plan 0 Streets CIP and Finance 0 Bikeways. Transit 6 Regional Issues oDartmouth LID 0 13Sth LID o Scholls Ferry Road Area Plan 0 Downtown/CBD Area Plan 3. COORDINA0 Council CoommitteeE EFFECTIVE �LiCIL-BARD AND COMMITTEE iaaisons and Annual CouncilCAommiitttee�Workshops 0 Guidelines, Training and Boardsmanship Workshops o Work Plans and Progress Reports o Ma or and T.A.C.C. Coordination Meetings 0 Volunteerism Awards and Recognition o Periodic Council Workshops and Long-Range Consensus 4. SUPPORT METZGER/WASHINGTON SQUARE ANNEXATION... (JC/CC) o Public Information via CPO and Newsletter (Win-Win) o Municipal Services and Costs o Beaverton-Tigard APAA, County-Tigard UPM o City Resolution re. "Offer* o Alternate Scenarios (Square. Trammel-Crow, etc.) S. EXPAND COMMUNITY INVOLVEMENT AND INCREASE PUBLIC INFORMATION...(CE) 0 Neighborhood Town Malls and Annual Town Hall Meeting 0 Broaden and Redefine NPO Role. Res. o Newsletter, CATV. Press. Questionnaire, etc. 6. DEVELOP DOWNTOWN IMPROVEMENT PLANS i CiP...(VJ) 0Downtown/C90 Area Plan, Boundary. Map o Beautification Plan 0 Assist Chamber Downtown Council o Parking Pian, Traffic & Circulation Plan o Support Downtown Economic Development o CIP fnd funding Match 7. ADOPT ANRREXATION i MUMICIPAL SERVICES POLICY...(JC/CC) a Letter(s) to County re. Municipal Services o Municipall Services Study o 20-Year Financial Protection 0 Rtevu" Camp. Plan Annexation Policy a UPAA/APAA S. EXPAND INTERGOVERNMENTAL RELATIONS...(JC/CC) o Council Meetings with Beaverton. Tualatin, School Districts. County and Special Districts o Legislative Involvement through League of Oregon Cities and Sub-Committees. Metro Area and Washington County Legislative Caucus 9. ADOPT PARKS PLAN AND CIP...(CE) o Map and Inventory Parks a Adopt Parks Plan o Develop and Adopt Parks CIP 0 Approve Parks Funding/implementation Plan 10. Ott jig CITY RECREATION ROLE...(CE) a Com polty Survey and interests/Needs Assessment o llecIi"tion Program Range of Alternatives o Iawntory of Existing Recreation Programs. Directory o Role of-School Districts o task force? b FiQlag Options 3r Memorandum To: City Council From: Library Director Subject: Library Development You are aware of the tremendous usage being made of the new library. Not only has the "traffic" increased but there are new and different expectations from the public. Now that we "look like a real library" people are using the facility who never darkened the door at 12568 SW Main. The staff and I recognize that there are limits to available resources and that we cannot be all things to all people. Difficult choices will always be a part of our planning for service. In making those choices I solicit in-put from library users, the staff and the library board members. In-put from the body which decides on what resources will be allocated to library service in Tigard is very important. s of mine and I am asking for your evaluation Following are some particular concern and /or prioritization to help in making those choices. You may have additional concerns which I would be happy to know about. 1. Collection Development: All areas of the collection are added to each year and ve are still below gtandardiin all areas. However, some areas are more critical than others. Some of these are: a. Children's Materials: This includes Easy (pre-school) through young adult (jr A sr high). Continued high circulation continues to deplete the shelves. b. Business and Economic Information: Besides standard materials we should be looking at possible dial-up information systOtms, local and national. This type of service would be suitable for fees to recover costs. c. Job and Career Information: Again, this service can be develaped with data bases that are updated ►roquently. Information changes rapidly. d. Self-help-and Consumer Information; This is onh of the7a0at heavily used :teas is the collection. Consumer information chnages rapidly and requirrts e of self-hel Vold 'by_staff because. of varlo -forte it takes. Heavy asap P and how-to materials reflects the personal economic situation of many library users.,. 2. Establishing Fee Supported Services: There is a basic library service that should be "free", i.e., anyone in the authorized service area should be able to come in and use the materials in the library and/or check out materials without paying over and above any tax he may have incurred through property tax, etc. This includes books, magazines, records, cassettes, clippings and pamphlets at present. As pre- viously mentioned, dial-up databases are available now and are frequently a fee-support service. It is considered beyond basic service. Other services could include use of typewriters(now offered at no charge), use of computers (we are in process of purchasing 3 for public use through Friends of the Librar.) , video cassettes (edu- cational, how-to which would not compete with local businesses), overhead pro- jectors, cassette players. These are some possibilities. There may be more. Question: Would City Council want library staff to study question of fee-supported services? 3. School Cooperation: Finding ways to cooperate more with the Tigard School District has always been part of the library work program. Some in-roads have beA .. made with the librarian for youth services attending monthly meetings with school r librarians. This has built rapport and also provided an exchange of information on how to best serve the school-age population. We have a policy that actively seeks to aid children with their homework. We've had a "homework workshop" LOA- that that included parents ( mioderately well attended) and we provide' 10 photocopy pages for bomework material that cannot be checked out. estion: Should we to beyond our present efforts and if no, in what direction? 4. Cooperation with Other Library Jurisdictions: We have a history of positive participation with Washington County Cooperative Library Services (WCCLS)• reciprocal borrowing with Clackamas County and Access 186. There are several groups studying a permanent tri-county system for cooperation or district_formation.and in our o11n county we are looming at restructuring governance of iiCCLS Qaobtion: • Hoes Council ,have baste guideline to off r.regarding autonaq is sues, . inanciai rsstrigtin3or any otsepsidsrations? My basic premises are that cooperation can be beneficial to a point; bigger is not always better; service to Tigard citizens is our first and most important commitment. These are some issues which I consider to be primary during this next year. Your comments, additions and prioritization will be apprecihted•. i survey finds library users welcome new experiences CIBCAGO(AP)— Library users .to go hunting. appear to be active people who wel- Library users are also more opn- come new experiences,according to mastic about the future and feel good a study Just Completed by the Ameri- about themselves. They more ire- can Library Association that anti- quently volunteer for civic activities lysed the responses of nearly 4000 than non-users. adults to an annual lifestyle and atti• Although the study does no:fully tude survey. represent the very rich or the ver} Fifty-eight percent of all the re poor, library association officials spomdents said they had used a note,projected nationally more than liberty in the last year, and 34 per• 78 million adults visit the library at cent had visited one at least five ieast once a year. times.The library association sur- vey shows that more women than men go to the library,and the most German royalty show frequent visitors are likely to have children under 17 at home. modern art in castle They art more adventurous about REGENSBURG, West Germany travel and how they spend their time than non users.They are more (AP)—Prince Johannes von Tburn askew to go to a Concert,an an gal. and Taxis and his wife. Princess lery or a lectuu�e They are also more Gloria. are setting up a mode art sociable, according to their re- center in their medieval castle es spons , which indicate that they Ted Victoria, a New York artist give and attend more parties than and Brazilian painter Ivald Granato will be the first to show their works Their family inoomes were higher at Sankt Emnieran palace. aid they were more likely to have a The Idea came from Princess eplkge education.the study shows. Gloria. 26. who has three chi:dren -The heaviest library users — with the 0-year-old prince and has those who visit at least 12 times a amused Germans with her punk yew_are more interested in new hairstyles, casual humor and - and excitingexperiences than non. appearances at celebrity bashes. users.They are more likely to swim, "rm a ddbition is a test that could ski,Jag or go boating and bicycling. Contribute to the development of our They are interest In camping, as plan to promote modern art." she ars WD-U %but are far less likely recently told cc w to 1 � F II 9 L M � ca Z c n J r © � I v tL co m °dao ac S p • ie 1 i • N LL. O 1 cn `` yp N f, < ~ ate h nl na,to m W co N 3 d A -H44 tl y60cc q b . • • • �U _Como o � CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed Council Executive Session STATE OF OREGON ) County of Washington) ss City of Tigard ) ILoreen R. Wilson being first duly sworn, on oath depose and say: That I posted in the following public and conspicuous places, a copy' of Notice of Special Meeting for the Council Meeting dated January 23, 1987, 9:00 p.m. , a copy of said notice being hereto attached and by reference iaade a part hereof, on the 22nd day of January 1957 . 13 -r s CA.) Subscribed and sworn to before me this day of �. 1967. aid Public for Oregon ARCHA K. UNT My Commission Expires: NOTARY PUBLIC — OREGON My Commission Esc n s. .,F, C'TYOFTIFA� OREGON 25 years of Same 1961-1986 January 22, 1987 7:15 PM Notice is hereby given that a special Council Executive Session, called by ti:e Mayor, will be held on January 23, 1987 at 9:00 PM, at the Tigard/Washington Square Shilo Inn, 10630 SW Greenburg Road, Tigard, Oregon. The Executive Session is called for the purpose of discussing current/pending litigation as set forth in ORS 192.660 (1) (h). Thomas Brian, Mayor a 13125 SW Haff Md P.O.Box 23397,Tigard Oregon 97723 (503)639-4171