Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
City Council Packet - 12/08/1986
- a uZ�LL�i►�� TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate BUSINESS 6 STUDY AGENDA sign-up sheet(e)• If no sheet is available, C TIGARD 8, 10EN 6:30 P.M. ofkto thatbagendagitem.ized by the Visitorhsiagendathe itemsstart are TIGARD CIVIC CENTER 13125 SW HALL BLVD- asked to be to 2 minutes or lees. Logger matters TIGARD, OREGON 97223 can be sat for a future Agenda by contacting either the Mayor or City Administrator- 0 STUDY SESSION 1. REGULAR MEETING% 1.1 Call To Order and Roll Call - All CC prsssnt 1.2 Pledge of Allegiance For Non-Agenda Items - Add 8.2b; 1.3 Call To Staff and Council Jo/Ed IIA 2. VISITOR'S AGENDA (2 Minutes or Lees Per Issue, Please)- No one 3. ORDINANCE NO. 86-63 ADOPTING ALBERTSON'S FINAL ORDER CPA 6-86 o Community Development Director - Br/Ed as amended 4-0-1; Ea abstained f 4. PUBLIC HEARINGS - ROAD RIGHTS-OF-WkY ANNEXATIONS - City Council spay take additional testimony or information, or say only deliberate issue. 4.1 Fanner Street (ZCA 12-86) Resolution No. 86- 4.2 Walnut Street (ZCA 14-86) Resolution No. 86= 4.3 121st Avenue (ZCA 13-86) Resolution No. 86- 4 Public Hearing Reopens ¢ o Declarations Or Challenges a Summation By Community Development Director o Public Testimony% Proponents, Opponents, Cross Examination } For additional testimony or information o Recommendation By Community Development Director o Council Questions Or Comments I Public Hearing Closed { o Consideration By Council Fanner Street (ZCA 12-86) Resolution No. 86- Walnut Street (ZCA 14-86) Resolution No. 86- 12lat Avenue (ZCA 13-86) Resolution No. 86- Ed/Br discontinue - UA 5. SRO PROGRAM REPORT o Chief of Police and School Superintendent - Verbal 6. Slog SCHOOL PARKING CONCERNS DISCUSSION A PUBLIC COMMENT- Verba a City Concerns - Chief of Police 6 Community Development Director o School Concerns - School Superintendent o Public Concerns a Open Discussion - City Council with City i District Officials I Follow-up and Costs 92nd Avows - west side parkins ordinance to be presented 7. QUARTERLY BUDGET REVIEW i CONTINGENCY ADJUSTMENTS o City Administrator - Centinsency resolution scheduled for 12/15 sooting for appropriation of adfusteents which are in !(old print on attached table. 8. CONSENT AGENDA: These items are considered to be routine aknd may be enacted In one motion without saP&r&ta discussion. Anyone may request thaan item a removed by motinfor discussionand separe actiont Motion to: 8.1 Approve Don Scott Contract - Labor Negotiator 8.2 Receive and File: a. Recreational Plan and Park Maintenance Report b. Former Street Report 8.3 Approve Employee Agreement Addendum - Chief of POlike - Res. i86-132 - Moved to 12/15/86 CC meeting- 8.4 Approve Durham Police Contract Amendment - Aas. No. 86-133 8.5 Ratify Official Election Results from November 4, 1986 Jo/Br. - 8.3 removed - IIA 9. NON-AGENDA ITEMS: From Council and Staff - None. 10. EXECUTIVE etThe Tigard192.660 Council %ll ginto � ecutive $erheProvisionsof ORS (1) (d) A (h) todiscuss labor relations and current/pending litigation issues. Cancelled . ADJODRNMENT - 1000 P.N. CITY OF TIGARD, OREGON 1986-87 BUDGET REVISIONS TABLE #2 LEVEL II CONTINGENCY/ GENERAL FUND TOTAL 12/86 PROGRAM REVISIONS SERVICE PROJECT CAPITAL CONTINGENCY FY 1986-87 ADJUSTMENTS ADJUSTMENTS PROJECTS REVISION PO UCE-- 9000 POUCE----- ---- — — o�gacrata►ry/Clerk* (.5) 9000x'* COMMUNITY SERVICES C.Records/ ur r.* (.5) 12000—— 90GO9000*** 21000 ecos Cierk k.5) LIBRARY .LAI Library Asst. (.5) 9000* .Reference Lbn. P/T (.25) 6000 15000 COMMUNITY DEVELOPMENT awalopwen �c: ':-_____.___._.___.� � 12000 .Asst. Planner I* (.5) 18000 30000 .Traf4'iclTrans. Engr.* (.5) f CITY ATTORNEY 5000 .Court Study 10000 .Mun. Court Backlog* 5000 GENERAL GOVERNMENT .Newsletter 5000 .Phone System Upgrade 5000 10000 <SUBTOTAL OPERATIONS BUDGET), <31000> <64000> <95000> SENIOR CENTER REMODEL 17500 OLD CITY HALL REPAIRS 7500 CIVIC CENTER 5000 i nage 20070000 . Exterior LighttrIg1000 Town Hall Buffet 4004 .Entry Carpets 15000 .Police Remodel 3000 .Court Desk Remodel <SUBTOTAL CAPITAL), <2000> <60000> <62000> TOTAL PROGRAM REVISIONS 33000 614000 60004 157000 (STURGIS PROPERTY? 1/87?) (2000007) i,astlrel Nedge _� * FEE SUPPORTED ** INCREASES BUSINESS HOURS aEK POSITION RECLASSIFICATION ONLY <NON–ADD> `� Contingency Resolution to be considered on 12/15/86 on adjustald ents in print. 45P =�YP C T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES — DECEMBER 8, 1986, — 6:35 P.M. k S 1. ROLL CALL: Present; Mayor John Cook; Councilors: Tom Brian, Carolyn Eadon, and Valerie Johnson; City Staff: Irene Ertell, Head Librarian (arrived at 7:30 p.m.); Bob Jean, City Administrator; David Lehr, Chief of Police; Bill Monahan, Community Development Director; Liz Newton, Senior Planner (left meeting at 8:00 p.m.); Tim Ramis, Legal Counsel; Loreen Wilson, City Recorder; and Randy Wooley, City Engineer. 2. STUDY SESSION: 6:35 P.M. a. City Administrator advised Council there was an addition to the Consent Agenda. He requested Agenda Item 8.2, Receive and File, be amended to add a subsection "b" for the Fonner Street Report. b. City Administrator announced a December 19th :t •istmas Party for all employees and their families of the City of Tigard. He noted that Council members were invited and encouraged to attend. He advised the Party would be held from 4:00 - 6:30 PM at the Town Hail Room. C. City Administrator noted the Community Development Director would be requesting direction from Council during the business portion of the meeting regarding locations for density transfer to be considered on the Albertson's CPA issue. d. Legal Counsel presented an update on the annexation law status. He noted that the triple majority portion of the annexation law was being challenged. He stated that triple majority and island annexation authority was in jeopardy and encouraged the City Council to look at Council-initiated annexation requests until the challenge in the court system was completed on annexation law. e. Discussion followed regarding the Albertson's density transfer. Councilor Johnson requested a fee be paid by Albertson's to cover the staff time in review of the transfers. Ensuing discussion centered around zoning and conditions of approval for the density transfers. RECESS: 7:01 P.M. RECONVENE: 7:05 P.M. 3 3. CALL TO STAFF AND COUNCIL FOR SON-AGENDA ITEMS a. City Administrator requested Item 8.2 b. "Fanner Street Report" be added to Consent Agenda. b. Motion by Councilor Johnson, seconded by Councilor Edwards, to approve the amendment to the agenda. Approved by a unanimous vote of Council present. 4. VISITORS' AGENDA - No one appeared to speak. Page 1 - COUNCIL MINUTES - DECEMBER 8, 1986, F 3 y 5. ALBERTSON'S FINAL ORDER - DENSITY TRANSFER CPA 6--86 a. Community Development Director presented an ordinance for consideration by Council which would define the conditions for approval of the CPA request for the Albertson's property. b. Community Development Director requested additional direction from Council in relocating the density from the area at Durham and Pacific Highway to other localities within the City. He distributed a list of 1984 housing density opportunities, broken out by NPO area. C. Councilor Eadon noted, upon the advice of the City Attorney, she would abstain from the vote or any discussion on this issue due to a conflict of interest. d. Community Development Director continued by highlighting the specific areas that were options for density transfer throughout the City. He said the Planning Commission would review and hear the density transfer requests prior to having it return to the City Council for final decision. Q. Don Moen, President of the Planning Commission, 11395 S.W. Ironwood Loop, Tigard, noted the Planning Commission requested he appear and advise Council that the Planning Commission was unanimous in approving the Albertson's CPA request. f. Lengthy discussion following between staff and Council regarding the specific locations for alternatives. Community Development Director discussed a study of rezoning the downtown area for residential development and noted this study, along with a density transfer for any area in the City, would need to be coordinated through LCDC. Council consensus was to identify rezoning for the downtown area for residential development and to coordinate that process with the downtown revitalization work that was being pursued. Consensus of Council was to study the alternatives "a" through "g" as noted in the Community Development Director's memorandum dated 12/1/86. g. ORDINANCE W. 96-63 iM! ORDINANCE M Moll M FINDINGS f CONCLUSIONS TO APPROVE A OOMPREHENSIVE PLAN AMENDMENT (CPA 6-16) AND ZONE CHANGE (ZC 10-46) PWNOM BY NONE, DAYSON, RANDALL, RANDALL, RANDALL. AND BROMNSON (ALBERTBON'S). h. Motion by Councilor Brian, seconded by Councilor Edwards, to adopt. i. Motion by Councilor Johnson, seconded by Councilor Brian, to require a deposit of $3,000 from Albertson's to cover the cost of staff time in publication and mailings with direction to Community Development Staff to track the actual costs. A refund could be made at the end of the process should the entire $3,000.00 not be needed. The motion to require a deposit passed by a majority 4-0-1 vote of Council present; Councilor Eadon abstaining. Motion to adopt Ordinance No. 86-63 passed by a majority 4-0-1 vote of Council present; Councilor Eadon abstaining. Page 2 - COUNCIL MINUTES - DECEMBER S. 1986, 6. PUBLIC HEARINGS - ROADS RIGHTS-OF-WAY ANNEXATIONS a. Councilor Brian questioned the current court case status on the annexation law and whether it was timely for the Council to hear the requests at this time. Legal Counsel stated island annexations were not specifically addressed in the court challenge, but felt that with the current challenge it might be difficult to annex an island. b. Motion by Councilor Edwards, seconded by Councilor Brian, to discontinue all hearings on the Fanner Street, Walnut Street and 121st Avenue annexation requests. I Motion approved by unanimous vote of Council present. 7. SRO PROGRAM REPORT a. Chief of Police highlighted the School Resource Officer (SRO) Program as it is currently working at the high and junior high schools. He advised Council that two, full-time police officers were assigned with one officer serving full-time at the high school and the other officer dividing his time between the two junior high:.. He reported the function of the officers in the School District was to conduct and coordinate investigations (including narcotic investigations), to make on-the-scene arrests of law violations, and also to create an atmosphere of safety and security on the campuses of the District. The Chief further stated that since inception of the Program, several other tasks had been identified as part of the SRO's role. Those include participating in child abuse investigations and visiting the homes of truant students with the principals. This kind of evolving role definition was expected to happen over the first year of the Program. He noted that the SRO Program in Tigard is a combination of an enforcement mode as well as a social service mode. Chief of Police reported that the SRO's are Tigard Police Officers with the Police Department being responsible for hiring, training and assigning to the School District. The general day-today supervision is done by the school principals while the officer simultaneously reports to the Chief of Police for compliance with rules, regulations and goals of the Department itself. b. Dr. Russ Joki, Tigard School District Superintendent, advised Council that reception of the Program and officers individually have been well received. The first quarterly report showed an enhanced image of law enforcement in the schools. He further stated the School District has received positive comments from school administration, general staff members, and the students. Dr. Joki requested the Council consider complete funding in the future of two officers for the Program. He noted that drug use in and around the school had seemed to be reduced with the program. C. Dr. Davidian, Tigard High School Principal, discussed the impact of the SRO Program in the High School. He noted the relationship of the officers to the students was good. He felt the School District and City were receiving a high "pay-off" for the dollars invested. Page 3 - COUNCIL MINUTES - DECEMBER 8, 1986, d. Mr. Dan Larson, represented the School District Board, and noted the new Program had not drawn negative comments from citizens, the School Board or any participants. He advised Council the School District Board was very supportive of the SRO Program and would encourage continuation of it in the future. SENIOR PLANNER NEWTON LEFT: 8:00 PM e. Councilor Edwards questioned why the School District was recommending total City funding of the Program. Dr. Loki noted that typically SRO Programs are funded by the City, and since they were the City's officers, the School felt it might be appropriate for City funding. f. Lengthy discussion followed regarding the need for a joint School District Board/City Council meeting in 1987 to discuss the SRO program and other issues facing the Board and City. 8. HIGH SCHOOL PARKING CONCERNS DISCUSSION A. Community Development Director discussed the magnitude of the parking problem during the school year surrounding the high school. He noted there was difficulty especially during the football season and when school special programs are held. He advised staff would be studying the issue in greater detail with the School District and citizens in the area during the spring and summer of 1987. Community Development Director stated that in the spring a study would be done along Durham Road noting what need still exists once the new "No Parking" areas are posted. He also advised the High School was considering expansion to include 9th Grade and this would mean additional parking needs. b. Chief of Police noted many meetings had been held with the citizens in the area and that those would continue. He recommended, along with the neighbors' requests, to either eliminate or limit the parking along the west side of 92nd Avenue. C. Dr. Davidian, Tigard High School Principal, advised Council that 92nd Avenue was creating a safety hazard for students, staff t citizens. He recommended 92nd Avenue parking be limited. d. Lengthy discussion followed regarding the problem in general, alternatives which might resolve the issue and the joint role of the School District, City, and citizens in the area. o. Bill Hall, 10135 S.W. Inez Street, stated his concern with the blockading of streets, the lack of notice of football games and, in general, various safety issues. He discouraged use of Cook Park as an alternate for parking, noting the shuttle bus going up and down 92nd Avenue created additional safety problems. f. Sue Hasson, 16282 S.W. 93rd Avenue, noted she was speaking for her neighbors and requested the west side of 92nd Avenue be declared a no parking area to eliminate the current safety hazards. Page 4 — COUNCIL MINUTES — DECEMBER 8, 1986, g. Gordon L. Hovies, 9385 S.W. Millen Drive, stated he did not have a problem with the parking but was more concerned with the abuse and vandalism which occurred in the neighborhood during football games and high use times by the school. He commended the Chief of Police, the City Council, Principal Al Davidian and the High School Boosters for their support of the neighborhoods' concern regarding parking issues. He proposed building parking facilities an school grounds. h. Marrene Jenkins, 16465 S.W. 93rd Avenue, stated the increased police patrol in the neighborhood has made a decrease in the vandalism and traffic problems. She suggested the School District pay for lighting the Cook Park parking facilities and, perhaps, build a foot path down to Cook Park to help encourage use of the area for overflow parking. She also noted concern with s.-.fety along 92nd Avenue and encouraged Council to identify the west side of 92nd Avenue a "No Parking" area. i. Don Mitchell, 9460 S.W. Martha Street, expressed concern regarding the danger on 92nd Avenue. He suggested a 93rd Avenue access onto Durham Road might eliminate some hazard currently experienced along 92nd Avenue. j . Irene Rose, 15980 S.W. Both Avenue, noted concern with the west side parking along 92nd Avenue. She also noted the littering and loitering which occurs in the neighborhood during evening school functions. She suggested posting "Residential Parking Only" signs througtout the neighborhood during special events at the High School. k. Community Development Director suggested staff could give estimated costs based on the Council direction. 1. After lengthy discussion, Council suggested striping be done on Durham Road and an ordinance be brought !sack to eliminate parking along the west side of 92nd Avenue. RECESS: 9:07 PM RECONVENE: 9:15 PM 9. QUARTERLY BUDGET REVIEW AND CONTINGENCY ADJUSTTENTS a. City Administrator highlighted his memorandum dated December 1, 1986, regarding the 1986-87 Budget Revisions. He drew Council's attention to Tables 1 through 3 which gave monetary detail on revenue and expenditure tracking to date. He suggested the Council consider making adjustments in the amount of $33,000 to maintain Service Level II delivery and an increase of business hours in all departments. He continued by noting that $64,000 was recommended for special projects and contingency adjustment and $60,000 be spent for Senior Center and Civic Center Capital Improvements. b. City Administrator noted, upon receiving City Council direction, he would prepare a resolution for the 12/15/86 Council meeting. C. Lengthy discussion continued. Councilor Edwards noted he could not support any requests which were not fee supported. The City Administrator stated to keep up with the 25 percent increase in page 5 _ COUNCIL MINUTES - DECEMBER 8, 1986, workload, staff was requesting a 5 percent increase in the Budget appropriation. This would also enable maintenance of productivity seen over the last six to eight months. d. Council and staff discussed each budgeted item as set out on Table 2 and agreed to offer direction by a motion on each of items: ;. Police Secretary/Clerk, .5 FTE, $9,000 Council approved with Councilors Eadon, Edwards and Mayor Cook voting to approve; Councilors Johnson and Brian voting against. 2. Community Services Court Records Manager Council approved with Councilors Eadon, Edwards, Brian and Mayor Cook voting to approve; Councilor Johnson voting against. 3. OAI Records Clerk, Library Assistant I, and Reference Librarian Council indicated not support for all three positions. 4. Community Development Services Manager Reclassification Approved by unanitwous vote of Council present. 5. Community Development Assistant Planner I, .5 FTE Was approved with Councilors Brian, Eadon, Edwards and Mayor Cook voting "aye"; Councilor Johnson voting "nay." 6. Community Development Traffic and Transportation Engineer Approved by unanimous vote of Council present. 7. City Attorney additional funding for Court Study x backlog Denied by unanimous vote of Council present. 8. City Newsletter Council consensus was to discontinue the Metzger mailings and not start mailings to the Bull Mountain area, 9. Phone System Upgrade Council requested staff submit additional information. 10. Senior Center, Old City Hall Repairs Denied by unanimous vote of Council present. 11. Civic Center Internal Signage Approved with Councilors Brian and Eadon and Mayor Cook voting to approve; Councilors Edwards and Johnson voting to deny. 12. Civic Center Exterior Signage Denied by unanimous vote of Council present. 13. Exterior lighting, Town Hall Conference Room Buffet, Entry Carpets, Police Department Remodel, and Court Desk Remodel Denied by unanimous vote of Council present. 14. Laurel Hedge Landscaping (to eliminate safety hazard) y Approved with Councilors Brian and Eadon and Mayor Cook voting to approve; Councilors Edwards and Johnson voting to deny. u_;. Paige '6 - COUNCIL MIAWTES — DECEMBER 9, 1996, x e. Council requested a resolution approving the following for 12/15/86: 1. Police Secretary Clerk, .5 FTE - $9,000 2. Records/Court Manager, .5 FTE - $12,000 3. Development Services Manager Reclassification 4. Assistant Planner I, .5 FTE - $12,0000 5. Traffic Transportation Engineer, .5 FTE - $18,000 6. Civic Center Internal Signage - $2,000 7. Laurel Hedge - $1,000 10. CONSENT AGENDA 10.1 Approve Don Scott Contract - Labor Negotiator 10.2 Receive and File: a. Recreational Plan and Park Maintenance Report b. Fonner Street Report 10.3 Approve Employee Agreement Addendum - Chief of Police - Resolution No. 86-132 10.4 Approve Durham Police Contract Amendment - Resolution No. 86-133 10.5 Ratify Official Election Results from November 4, 1986 a. Motion by Councilor Eadon, seconded by Councilor Brian, to approve the Consent Agenda with the addition of item 10.2 b. (Fonner Street Report) and the deletion of the resolution for the Chief of Police (item 10.3). Approved by unanimous vote of Council present. b Motion by Councilor Johnson, seconded by Councilor Brian, to reschedule item 10.3 for consideration at the 12/15/86 Council meeting. Approved by unanimous vote of Council present. 11. NON-AGEWA ITEMB: None were discussed. 12. EXECUTIVE SESSION: City announced the Executive Session was cancelled. 13. A030URN ENT: 10:55 p.m. l 4 .-City Recorder - City of Tigard APPROVED BY THE TIGARD CITY COUNCIL ON THE 20th DAY OF APRIL, 1987. ATTEST: r May City of Tigard LWcw:4606A Pago 7 - COUNCIL MINUTES - DECEMBER S. 1986, TIMES PUBLISHING COMPANY Legal } P.O.BOX 370 PHONE(503)884-0380 Notice 7-6881 BEAVERTON.OREGON 87075 Ir Legal Notice Advertising • City of Tigard • ❑ Tearsheet Notice PO Box 23397 • Tigard, Or 97223 • ❑ Duplicate Affidavit AFFIDAVIT OF PUBLICATION STATE OF OREGON, COUNTY OF WAW*NGTON, being first duly sworn. depot* and say that i am the Advertisingt`� Director,or his principal clerk, of the T i g a r_�d T t m e a newspaper of general circulation as definedin ORS 183.010 and 183.020;published a .__._.in the aforesaid county and state;that the Y City 12�8'IRK a printed copy of which Is hereto annexed, was published In the entire loom of said newspaper for-_ 1 successive and consecutive In the following issues: Dec. k, 1986 8ubscrOod Wowsworn to Nor#no a e c . 4. 1986 !try Pubtla for Oregon - W Coffin Eq*"- 9/20/88 - AFFIDAVIT F AGENDA ITEM N 2 — VISITOR'S AGENDA DATE 12/8/86 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet For listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. NAME 6 ADDRESS TOPIC STAFF CONTACTED ;. DATE December 8, 1986 I wish to testify before the Tigard City Council on -- the following item: (Please print the information) Item Description: Agenda Item No. 4.1 Public Hearing - Road Right-of-Way Annexation - Fonner Street (ZCA 12-86) Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation Rev deaf -1Z?W suJ �1 k s �, - r DATE December 8, 1986 I wish to testify before the Tigard City Council on the following item: (Please print the fr.:ormation) Item Description: Agenda Item No. 4.2 Public Hearing - Road Right-of-Way Annexation Walnut street (ZCA 14-86) Proponent (For Issue) opponent (Against Issue) es*aenent (For*Issu Name, Addres and Affiliation Nage, Address and Affiliation i. CAP k fi i' "71 s' s- u s .sa DATE December 8, 1986 I wish to testify before the Tigard City Council on •- the following item: (Please print the information) item Description: Agenda Item No. 4.3 Public Hearing - Road Right-of-Way Annexation 121st Street (ZCA 13-86) Proponent (For Issue) Opponent (Against Issue) Name Address and Affiliation Name, Address and Affiliation 14 2 DATE December 8, 1986 I wish to testify before the Tigard City Council on -• the following item: (Please print the information) s Item Description: Agenda Item No. 6 Digh School parking Concerns Discussion Public comment Proponent (For Issue) Opponent (Against Issue) Name, Address and Affiliation Name, Address and Affiliation Al ge &J~ %T /7 A L L i 1V Q oe- kt Al r - CITY OF TIGARD. OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: December 8, 1986 _ DATE SUBMITTED: December 1, 1986 ISSUE/AGENDA TITLE: Adopting PREVIOUS ACTION: Albertson's Public Hearing Findings PREPARED BY: DEPT HEAD OK &I �"`CITY ADMIN OK REQUESTED BY: POLICY ISSUE Should the Council adopt the proposed findings, conclusions, and order for Albertson's CPA 6-86, ZC 10-86? Should the Council direct staff to prepare comprehensive plan amendments and zone changes to accommodate the zoning lost by the approval? INFORMATION SUMMARY A final order has been prepared for CPA 6-86, AC 10-86. The conditional approval includes the requirement that sufficient housing opportunities be designated to balance those lost by this approval. The staff has presented evaluate. The staff needs direction ort how options which the Council should to proceed and who should pay appropriate fees. ALTERNATIVES CONSIDERED 1. Adopt the Ordinance and direct staff to proceed to rezone properties to balance the housing units lost by the rezoning of the Albertson's property. 2. Modify tho Ordinance. 3. Take no action. FISCAL IMPACT Adoption of the ordinance could result in the initiation of several comprehensive plan amendments and zone changes. The cost is not covered by the fee paid by Albertson's in its comprehensive pian amendment submittal. SUGGESTED ACTION The staff recowwnds that the Council approve the Ordinance. The staff also desires direction from the Council based upon the staff memo outlining option for rezones. . - WAMebs2723P STAFF WILL HAND THE ORDINANCE TO COUNCIL ON TMWAY DECS!l88R 2, 1986. - L, MEMORANDUM CITY OF TIGARD, OREGON T0: Members of the City Council December 3, 1986 FROM; William A. Monahan, Director of Community Development SUBJECT: Albertson's CPA 6--86, ZC 10-86 On November 17, 1986, the City Council conditionally approved the application of Albertson's, Inc. for a comprehensive plan amendment and zoning change. An ordinance adopting findings, conclusions, has been prepared by the applicant's attorney, John Shonkwiler. A key element of the Council's decision is the requirement that at least 400 units of housing opportunity be designated elsewhere within Tigard' s planning area. The staff has discussed the item before at the November 17th meeting and later with the applicant. The staff suggests that the Council direct the staff to initiate a legislative review of the Comprehensive Plan and Zoning District maps to redesignate sufficient acreage to create at least 400 units of housing opportunity to replace those lost by the Albertson's change. The council should also waive the normal comprehensive plan filing deadline. Normally comprehensive plan amendments are considered only twice a year, the next normal review would take place in April. Another issue which the Council should address is the cost of the review. No direction has been given to date s whether the applicant or the City should bear the cost of the redesignation process. The staff estimates that meetings with three to four NPO's, the Planning Commission, and the City Council, at a minimum, will be held. In addition, staff analysis, map work, mailing of hearing notices, and advertisement of public meetings, all generate costs in staff time as well as materials and services. If the Council wishes the full cost to be borne by the City, it should waive all filing fees. POTENTIAL COMPREHENSIVE PLAN AMENDMENTS AND ZONE CHANGES On November 17, 1986, the Council reacted to a memo which I prepared containing a map and table showing possible zone charges. Councillor Brian's motion included direction to staff to evaluate four specific proposals and to return with other alternatives. The staff has reviewed the buildable lands data and identified nine additional property grouping which could be reviewed. In total, if all thirteen possible charges were ultimately adopted, approximately 1,666 units of housing opportunity could be gained. The staff requests that the Council review the list and give direction to staff on which properties should be proposed to the NPO's for consideration. I suggest that groupings of properties holding potential for at least 600 units be identified by the Council. The staff will then take these proposals to the NPO's for comments prior to presenting the Planning Commission and Council with recommendations. Our task will be to prioritize a list of zone charges totalling at least 400 units. Following is the list of potential comprehensive plan amendments and zone changes: POTENTIAL MAP NO. OF TOTAL PRESENT POSSIBLE UNIT GAIN IDENTIFIER PARCELS ACREAGE ZONING ZONING BY REZONE NPO A 10 24.94 R-4.5PD R-7 62 6 B 9 29.24 R-3.5 R-7 102 6 C 8 33.29 R-7 R-12 166 5 D 3 5.64 R-4.5 R--7 14 5 E 2 7.52 R-4.5 R-7 19 5 F 2's 18.57 R--4.5 R-7 46 6 G 2* 9.5 R-12PD R-25 124 6 H 2e 10.92 R-25 R-40 164 6 I 5* 29.55 R-25 R-40 443 7 J 1 43.26 R--4.5PD R--7 108 7 K 1 11.00 R-2 R-4.5 27 3 L 5 77.86 R-4.5 R-7 195 3 M 13 78.29 R-4.5 R-7 196 3 * Includes partial lots Identification of alternatives A. Presently zoned R-4.5 PD. The property is bounded by parcels of higher density and commercial designations. The Council indicated an interest in evaluating an R--7 zoning designation for this property. The Nov. 17 memo identified this property as parcels C. B. Presently zoned R-3.5. The property is bounded on three sides by higher density land ranging from R-7 to R--25. The Council indicated an interest in evaluating an R-7 designation for this property which was earlier shown as parcels D in the Nov. 17th memo. C. Presently coned R-7. On two sides the property is bounded by R-12. R-4.5 bound the remaining sides. The Council suggested that this land, identified in the Nov. 17 memo as parcels G, be considered for R-12 designation. -- D. Presently zoned R-4.5. Bounded by R-7 and R-12 primarily, the Council suggested consideration of this land as R-7. It was earlier f shown r.n the November 17th memo as parcels H. E. Presently zoned R-4.5. The property adjoins parcels D. Two sides are bound by R-7 while a third side is partially bound by R-12. If parcels D are rezoned to R-7, all but one side will be zoned R-7 or above. The parcels identified as E could be considered for rezoning to R-7. F. Presently zoned R-4.5. These properties were shown in the November 17th memo as part of parcels E for possible up zoning to R-12. The Council rejected this option. The staff suggests that the property be reviewed at a lesser density, R-7, since it is bound by R-7 and R-12 on the two dominant sides. G. Presently zoned R-12 PD. These properties were suggested by the staff for review at R-25, as parcels B. The Council rejected this. The staff has modified the suggestion to include only the properties adjacent to Highway 99, leaving the property adjoining SW 109th at R-12 PD. Thus, 9.5 of the 24.21 acres suggested for upzoning on November 17 are now being suggested for consideration. H. Presently zoned R-25. The property fronts on Pacific Highway and could be considered for a R-40 designation. I. Presently zoned R-2.5. The property is in NPO #7 at the corner of Scholls Ferry Road and 135th Avenue. Over 440 units could be gained by the rezoning. The 135th Avenue LID could be adversely affected by a rezoning here. J, Presently zoned R-4.5. Below Summerlake Park, this property could be upzoned to be compatible with the zoning of the Summerlake development. A PD designation could be placed on the property. K. Presently zoned R-2. The land adjoins R-1, R-2, and R-4.5 land. L 6 M. Presently zoned R--4.5. These are two major tracts of land which could be rezoned to R-7. A portion of L was previously subdivided. The extension of SW 135th could go through or close to these areas thus making R-7 a justified zoning classification. Options The Council should direct staff to initiate comprehensive plan and zone changes for a variety of locations. The Council should choose those areas which it feels are appropriate for consideration from the staff list or suggest alternatives. The Council could provide direction, should it wish, by any of the following, individually or in combination: 1) Suggest that the staff focus attention just to the properties identified by the Council on Nov. 17th and then review other rezones to reach a potential rezone of 400 or more units. 2) Suggest that the staff review changes in NPO's 5 and 6 only. 3) Suggest that the staff review changes up to R-4.5 and R-7 only. 4) Suggest that the staff confine the review to NPO #3 properties. 5) Suggest that the staff confine the review to NPO 07 properties. 6. Suggest that the staff review only changes from R-25 to R-40. The staff is prepared to follow through on the Council direction over the next several months. The staff anticipates that up to eight separate staff reports 3 could be required, therefore, it is suggested that the applicant be required to pay fees appropriate to the work involved. ;,` WAM:bs2723P MEMORANDUM CITY OF TIGARD, OREGON TO: Members of the City Council December 5, 1965 FROM: William A. Monahan, Director of Community Development SUBJECT: Albertson's CPA Attorney John Shonkwiler, representing Albertson's Inc. , has prepared, with the assistance of staff, an ordinance containing the findingslicand conclusions i nal for the Council's recent decision on the Albertson's app draft was not ready until today. which have been An earlier draft was reviewed by Attorney Tim Ramis and the staff. We provided our comments incorporated into the version which is attached. The staff and City Attorney will be prepared to discuss the Ordinance with you on Monday evening. Further corrections can be made at tvarious hat time. We will also need Council direction n how to proceed to rezone resulting from this approval, parcels of land to recover the lost hous ng n WAM:cnl0099W r aa 1 i,d�� �11BERS�! •� NON NI m mania lira' 10111, dft ones of `►`'M all ,l1/IDS • - f •ice := _iii , ._ __._ �_ _ fro_a� •rte n—•.ti�� :Py 3�tT// � u�4�� i•Il..ttR..4.:::lct. - � falls* :4. 4 ' � _ est ---•�t,� ��/ �++s�� - .rim t�..�4• �+.«*... .r■ • . qu .... t+tl• !�� ' .—y - - w • of t•.�a E�'�A/1111110 •w a wa �'_►'1W�iRtilA.r u� w•� one row •u:or .Mlei VAIN .■.. .�rFti :+ .�. •� �i1 ./..� u. 3, .. r r qtr, , 7■� ,all rr�■, 7 � - •.�m.. �•�►� IL ■y _ t all 1.3 _IA M"Wga_, It AAM Mai man • � a.�e: .e, - 'r �,- 111, 1 1 -... ■tr Illi ��I.+r` .�z ••� • � _ r r rt \••••� t rN`. s fid i b4u•r�Jr aJ l� i�1 ' �, !�`,,♦mow . /I�i ♦ 7�_r�I� t IY r1� ♦ . low- ,. �.� �'�i 1� � Sty�:'►viuu ✓� ,.`r a�j� '~_ aa�ur '.-- t.illnnll rr •►irf a\\r.►�•.� Ilitllllltl,r� aVMS aaiaataa - a / moi•\a�7'�■ LO—W��•0���� . >i�"a rat i ,,, �I •1......:� r.',���� rar'�•� ♦�•''��ii ii r. ll T ri.aM.•�■ ,,r^'[.".S i.a, X4 "Ail lit 11111 �11��stir ■ia/jam elKim uff - • =` `moi► �. nil. • t,rr►�111� a�u irrrar -M-Asp N•f ef•1 s:-1 JOE - •, f `�z ,�.`Gy ,'1 J�(l,-; et•��-arM •.tif i iC-r����'s f•�1�S�w ," ., �/+�•fTa h.: 4 • : 1 4� � .,�y�•f1, Qiiri s oft$I -err• .r�•a��. �, a int �. [ a�� ■rsrlysl�� err-►r• �r''a'►���vi`iP�^°�'`:'�®w►�!'.� ■wzlu all ct s � was re rep,one ORE sell t'ri/"•iLiL�Liltd ea o, Ulu stage � .,,t•>•.ria an rl; F�i•� i■ci Plif I'm :,,. 111 ir4 5. . f./•���N MORE, ry r rrWar''liar w Fair�..__ �..r .. r•uiL�� :a v._a fJf ■ Lei w L low • � a�� i Syr �_ c j rrrrl • . ■ .fir ■■ � t 4�3 m 9 M ID rt • N It .-1 It a rai .p as v v m 0 .v 0 M 4p 94 kft N O 4 M • S b4 A oe m 64 pq g o r t N P N H O fV .i a► .I � . 3 it d Aw N IO ^_I V ... .� V Z/1 CITY OF TIGARD. OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: December 8, 196b DATE SUBMITTED: November 25, 1986_ ISSUE/AGENDA fME-' Fonner-Street PREVIOUS ACTION: Public Hearing on_ Right-of-iay Annexation ZCA September 22, 1986 PREPARED BY: Elizabeth A. Newton DEPT HEAD OKE CITY ADMIN OK REQUESTED BY: Community Development POLICY ISSUE Should the City Council forward an annexation request to the Portland Area Local Government Boundary Commission to annex the SW Fonner Street right-of-way between SW Walnut Street and SW 121st Avenue? INFORMATION SUMMARY On September 22, 1986 the City Coucil held a public hearing to consider portions of the right-of-way of SW Fonner. At that meeting the City Council directed staff to hold a public information meeting to discuss the proposal with area residents. The public meeting was held on November 12, 1986. A Reno outlining the issues raised at that meeting is attached with a copy of the September 22, 1986 Council Meeting Minutes. Also attached is a resolution to forward the right-of-way annexation request to the Boundary Commission. on November 26, 1986 Michael Borreson with Washington County told staff that Washington County will no longer be able to maintain Former Street. ALTERNATIVES CONSIDERED r 1. Adopt the attached resolution to forward the annexation proposal to the Boundary Commission. 2. Deny the proposal. FISCAL IMPACT �� &UGGESTEQ ACTION Adopt the attached resolution to forward the annexation proposal to the ` - B60ridary Commi"ion. MEMORANDUM CITY OF TIGARD, OREGON TO: Members of the City Council November 17, 1986 FROM: William A. Monahan, Director, Community Development SUBJECT: Issues Raised at the November 12 Meeting on Right-of-May Annexation On November 12, Liz Newton and I attended a public meeting on the proposed ROW annexation of Walnut, 121st, and Fonner Streets. Over 50 people attended. The following are some of the major concerns raised: 1) The majority of people feel that the only reason into the City the annexation is proposed is to eventually force the surrounding properties against the wills of the property owners. 2) Most feel that Fonner Street needs to be improved. Most feel that 121st and Walnut are now adequately maintained by the County and will be in the future. 3) Property owners possessing deeds indicating their ownership to the midpoint of the street expressed concern over liability for both street and bikepath maintenance. 4) Weight limits on the City portions of 121st and Walnut are not now enforced. One citizen did state that enforcement has improved. 5) Could the City do a traffic analysis for Fonner Street to determine if the classificaition of the street needs to be increased? b) People expressed a desire to have a vote on property annexation. 7) Now can the City afford to maintain these roads given the defeat of the County gas tax and the fact that Fonner is in such poor shape? 9) There is a need for a connection between Walnut and Bull Mountain Road. Residents were concerned that improvements to Murray Blvd. and 135th will A increase traffic on Walnut resulting in a need to eventually widen Walnut. 9) If Walnut is widened, who will pay? 10) If Fonner is improved as needed, who will pay? We informed the people that the project could compete for CIP funds. /bri92 �r - 4. Mr. Lyster maintained that the increased population of Tigard is not a valid criteria for the need to increase the bureaucracy as the City does not. have the water, sewer, or fire systems to support. b. Mayor Cook advised Mr. Lyster that this item shall be considered on the Agenda later in the meeting, time permitting. If not, the item will be discussed at the next meeting. The Mayor added that no decision has been made on the proposed staffing increases and that the request is still only a proposal. C. City Administrator stated, for the record, that he is in disagreement with a lot of what Mr. Lyster said. The City Administrator would be glad to discuss the subject more with Mr. Lyster. 3. OATHS OF OFFICE a. Chief of Police Lehr reported that the City of Tigard had recently completed the hiring process for four now police officers. The Mayor administered the Oath of Office to Jeannie Gard, Michael Hintz, Lawrence Raglione, and David R. Warren. b. Mayor Cook welcomed the four new employees to the Police Department of the City of Tigard. A special welcome was extended to the first female officer for the City. 4. PRESENTATION OF KEYS TO THE CITY 't a. Recognition for individuals who have served on committees and their terms have expired. The presentation of a "Key to the City" was made by Mayor Cook to Lavelle Allen who served on the Utilities and Franchise Committee from November 1985 to August 1986 and Marcia Gaiser who served on the Utilities and Franchise Committee from November 1985 to August 1986. 5. PUBLIC HEARING - RIGHT-0F-WAY ANNEXATIONS - VARIOUS ROADS. Should the City Council forward an annexation request to the Portland Metropolitan Area Local Government Boundary to annex: o the S. W. Fonner Street right-of-way between SW Walnut Street and S. W. 121st Avenue? a the south side of the Scholls Ferry Road right-of-way between :- S. W. 130th and S. W. 135th? o the Walnut Street right-of-way between S. W. Fonner Street and S. W. 135th? o the portions of the S. W. 121st right-of-way from Rose Vista Drive to Walnut Street which are not within the City limits? f a. Public Hearing Opened Page 2 -'COUNCIL MINUTES SEPTEMBER 22, 1986 b. Senior Planner stated that these four requests are to annex 1 rights-of-way into the City of Tigard. The Hearing is to discuss whether or not the City Council would like to submit" these proposals to the Boundary Commission. The Boundary Commission would then hold a Public Hearing and make the actual decision as to whether or not the annexations should occur. The annexations are for rights-of-way only; no private Property is included in the proposals. The streets are ve.y important to the City in terms of the overall transportation system and are identified as either major or minor collector streets. Since these streets are within the City's Urban Planning Area, the County does not feel that they will be able to maintain them to adequate levels in the future. Jurisdiction will not automatically belong to the City; that's a separate process that has to occur between the City and the County once the streets are annexed. The City, however, cannot request jurisdiction of the streets until they are in the City limits. C. Public Testimony 1. S. W. Fanner Street a. Paul Adams, 11865 S. W. Fonner, testified that this is a fact finding meeting for his to clarify what this action would entail as far as taxes. Mayor Cook advised that this is just for the right-of-way and would not affect _ personal taxes at all. b. Richard Bruno, 11815 S. W. Fonner, noted increased traffic pattern changes and accelerated deterioration of the road. It is a dangerous street for bike riding or jogging. Mr. Bruno would like to see the City annex the road and would hope that bike paths and sidewalks would follow. c. Ken Worrall, 10660 S. W. Former, said that past maintenance has not been satisfactory. Annexation would be "one of the best ideas we've had ao far." d. Eleanor Quimby, 11480 S. W. Former, noted that there ` have been many charges on Fanner. Mrs. Quimby is opposing the annexation. At the last election, voters had approved the Washington County Gas Tax which was to fund maintenance of minor and major collector roads. Maintenance of the road is not satisfactory. She is concerned that this is the first step towards forced �. annexation and resents this. The residents of the area will ask to be annexed into the City only when the City '} of Tigard can demonstrate and maintain credibility and have something to offer the residents. Does not wish to lose any property to bike paths and sidewalks. y Psego 3`- COUNCIL MINUTES SEPTEMBER 22, 1996 e. Lou Ane Mortensen, 11160 S. W. Fonner; is a member of t NPO No. 3. Thanked Council for the notification of individual landowners of S. W. Fonner, S. W. Walnut and S. W. 121st concerning the annexation proposals. Asked that Council table the request as the NPO No. 3 has not been notified of the call of the meeting. The people of the area all need a chance to get together to discuss their options and the possibility of future impacts. She requested that a knowledgeable staff person be present at a meeting to answer specific questions concerning the possible ramifications of such an annexation. f. Marjory Emma, 11221 S. W. Fonner Street, is in opposition to the annexation. Concerned about elderly residents living on the street with fixed incomes and already paying taxes for the roads. Any additional tax would be a burden. g. Mayor Cook reiterated that only the roadway (no private property) is being considered for annexation. h. Bob Kircher, 12970 S. W. 121st (corner of Fonner and 121st). Supports comments by Ms. Mortensen to allow the evaluation as to what is needed for the area's roads by NPO No. 3. This comes as a surprise recommendation. Many property owners would prefer to have the County continue to maintain the road. The proposed annexation would create an island and the property owners in that = island have the Constitutional right to choose who shall govern them. He would like to see a statement attached to any proposal proclaiming that there would be no forced annexation of the island properties without the approval and acceptance of the property owners. (Also signed for the 121st Street and would like to have his comments be considered as part of testimony for this Public Hearing). y'. 2. Scholls Ferry a. No one appeared to speak. 3. S. W. Walnut Street a. E. P. Rogers, 11695 S. W. Walnut Street, is opposed to annexation of the front 25 feet of his deeded property. The divided jurisdiction; that is, the front 25 feet of his property being in the City while the rest of the property remaining in the County, would be quite E _ Page4 — COUNCIL.-MINUTES SEPTEMBER 22, 1986 3. Bob Bledsoe, Chairman of NPO No. 3, opposed to 121st Avenue, Walnut Street and Fonner Street annexations. Notes that residents were not notified of the proposals and would like to have the information forwarded to the NPO so there can be further study. b. 121st Avenue 1. Mrs. Laura E. Busby, opposes the annexation. 2. Althea Rodde, opposes the annexation. 3. Earl Busby opposes the annexation. 4. Georgia Reed opposes the annexation. 5. John Reed opposes the annexation. 6. Robert Root opposes the annexation. d. Community Development Director commented that this type of annexation is not considered by the staff to be a land use action that is normally sent to the NPO's. His recommendation is to approve these rights--of-way annexations and forward them to the Boundary Commission. 9. Councilor Johnson said her address is on S. W. Walnut Street in an area that is already in the City of Tigard. She does not believe this will affect her decision. f. Councilor Brian commented that County has indicated that they will not, ever again, have the funds to repair potholes on Fonner Street as they recently did. It would be his intent, if the Fortner Street right-of-way is annexed, that the island created would also be annexed. If people are having that street overlayed and maintained, along police service and some of the other benefits, then it's fair that they be in the City limits. A discussion in the area with residents would be advisable. Scholls Ferry Road — he would support approval without a neighborhood meeting. Walnut Street — overlayed because of a strong effort by the City with the County to finally get it done. Action needs to be discussed in a meeting in that area. 121st Street — questions annexing this area the most since it is not surrounded by the City. g. Councilor Edwards commented that he can understand the apprehensions of the residents. He does not want anyone in thhe City of Tigard who does not want to be in the City. if annexations under consideration tonight are going to give people Page 6 - COUNCIL MINUTES - SEPTEMBER 22, 1986 the inference or create areas whereby people would be forced to -` annex, then he would be opposed to those. Councilor Edwards has great concerns with how the City of Tigard is going to maintain these roads. People should realize that the City has changed from a community of 2,000 to a community of 22,000 and now has a competent staff available. Councilor Edwards believes in the neighborhood process; therefore, the entire issue should be brought before the residents to make the decision. At this point in time, he is opposed to these annexations because they are perceived by the community as a "sneak play" by the City of Tigard. h. Councilor Johnson basically agreed with Councilor Edwards. She added that the City has had conversations with both the elected officials and the staff of the County. Those people are saying that they cannot continue to maintain the local neighborhood roads. Any recent County maintenance is the last they can afford. Councilor Johnson would welcome the opportunity for a separate meeting with the neighborhood. She suggested that a County representative be at this meeting to say Face-to-face to #i the neighborhood group what the Council and staff has been hearing them say. i. Councilor Eadon supports the other Councilors' statements She, too, would like to see a County representative at the neighborhood meeting. j. City Administrator recommended that an informational meeting be held as a joint, City-sponsored meeting to the NPO meeting. m k. Public Hearing closed. 1. RESOLUTION NO. 86-109 A RESOLUTION FURTHERING ANNEXATION TO TME CITY OF TIGARD OF THE TERRITORY AS OUTLINED IN EXHIBIT A AND DESCRIBED IN EXHIBIT B ATTACHED.— (SCHOLLS FERRY ROAD) ZCA 11-86. B m. Motion by Councilor Brian, seconded by Councilor Eadon, to adopt. Discussion on the motion: Councilor Johnson and Edwards held that they would be opposed to this annexation as it was included in their comments that a neighborhood informational meeting should be called. City Administrator informed that State Statute does allow cities to form L.I.D.'s with properties that are outside City limits. It is procedurally more awkward. Staff's recommendation would be that consideration be given to a Council priority; that is, formation of the 135th Street L.I.D. and to coordinate that with the Scholls Ferry improvements. Therefore, the Scholls Ferry right-of-way annexation proposal is slightly different (from a policy standpoint) from the other three issues. ` Motion approved by a 3-2 majority of the Council present; Councilors Edwards and Johnson voting "Nay." Page 7 COUNCIL MINUTES - SEPTEMBER 22,1986 /■� •1■ ■■■ �� �o 1!x!1 �a� �� �: �j � . � � i •�� tttr�' � Ilillll 11 � /Ii/11 � ti■■ � ,' '� , � , 1. ���'� �► Emil LIM .. not ��� �� s►�,��/ ■r .� s � M MEN Is Emil! gnollotiow'Ar ,, t��� �?t I�,��■�i Enemas won gwogm _ e .e ■ I �r� ;• ■ ■1111 It � , .. ^ �/���► Is I WE mass oil Off", �� � �1■�!i ��� �■ ■ 11!!� I�■■ ■�■��11� '` ���� '�� � �;C� ;� 111 ' i�� P ■ i ...v: .vw..).'w.......... . -.:.. .: •• :>:•••:•:••):::.JLLLLwvJJJ:lvLLJiJit.NLLi1:lJ .�.).'xsKv.r V-•NNW✓ » )ali) ..)M.v.. U.KKMW< .. •'� 't CITY OF TIGARD, OREGON RESOLUTION NO. 86- A RESOLUTION FURTHERING ANNEXATION TO THE BIT ,a,, ATTACHED TIGARD T(Fonner Street) OUTLINED IN EXHIBIT "A" ANQ DESCRIBED EXHIBIT ZCA 12-86. he City Council of the City of Tigard held a public hearing on WHEREAS. tconsider the an of Fonner street right-of-�►y; September he City o . and - a gives the governing body the authority to proceed WHEREAS, ORS 199.490 (1)( ) g option Of a resolution; and with a minor boundary change by - uncil has determined that the annexation of the. WHEREAS, the Tigard City Co Former street right-of-way is in tha.best interest of the citizens of Tigard; WHEREAS, the proposed annexation is :in accordanceoni�ahw+OR199 410 90 0 199cons510�tes a "minor boundary change under Boundary NOMI, THEREFORE, BE IT RESOLVED by the Tigard City Council that: The Council hereby approves the proposed annexation and sablreque. Section 1: the Commission to approve it and effect it as soon as possible. Section 2: The City Recorder is hereby directed to file certified rii Area pies Of the resolution with ommissionhe o atlonce.Metropolitan . al Government Boundary . PASSED: This day of 1986. Mayor - City of Tigard r ATTEST: Acting City Recorder - City of Tigard (br126) RESOLUTION 140. 86- v � NOR €= �•- ���1owl "MOONS, iiiZAV � ■ems ■ ■ '� � ��. the Ir 0 SW Fonner Street Roads 358 and 4located in Those portions of SW Fonner Street (County Section 3, Township 2 South, Range 1 West, Willamette Meridian. Washington County, Oregon, described as follows: Parcel I Beginning at the point of intersection of the North right--of-way line of SW Fonner Street (County Road 358) with the West right-of-waY line of SW Fonner Street (County Road 495), thence westerly on said North right-of-way line approximately 1,117 feet to the intersection with the East right—said line of SW 121st Avenue (County Road 358); thence southerly on said East right-of-way line 40 feet to the South right-of-way line of said SW Former Street; thence easterly, op said South right-of--way line and its easterly extension approximately 1;1.50 feet to the intersection with the East right-of-way line of SW 115th Avenue (County Road. 358); thence northerly on said East right-of-way lina'20 feet to the East right-of-way line of SW Fonner = Street (County Road 495); the:.ce oh the East right-of-waY line of said County Road -495, approximately 44Q feet to an angle point in said right-of-waY line; thence easterly on the South right-of-way line of SW Fonner Street (County Road 495) approximately 1,210 feet to the intersection with the existing city limits of the City of Tigard; thence North 25010'30" West, on said city limits centerline of said SW Fonner street,y and the approximately 22 feat to the Gerald in northeast corner of that tract conveyed De Records.Grover,hence ewesterly on said Book 823, Page 89, Washington County Dead centerline and said existing city limits approximately 1feet tthe West line of the John L. Hicklin DLC 37; thence North 24048' West on said OLC line approximately 22 feet to the North right--of-waY line of said SW Fonner Street said (County Road 494); thence on said North right-of-way 0lineet and leaving West existing city limits, westerly approximately 1, right-of-way line of 6 SW F2.8 onner r Street, the pointe of utbeginning;� containing said West right-of-way line, approximately 2.5 acres. Parcel II Beginning at the southeast corner of Lot 11, Echo Heights, a recorded plaA. Washington County Plat Records, said southeast corner also ly Orn the East on the centerline of SW Fonner Street (County Road 495); thence norther line of said Lot 11, 20 feet to the North right-of-way :line of said SW Fonner Street; thence northeasterly on said North right-of-way line approximately 910 feet to the southeast corner of Lot 15, said Echo Heights and the West right-of-way line of SW Fanner Street; thence North 00057' East on said West right-of-way line approximately 825 feet to the intersection with the centerline of SW Walnut Street (County Road 494) and the existing city limits of the City of Tigard; thence easterly on said centerline and said city limits 20 feet to the intersection with the centerline of SW Tiedeman Avenue (County Road 495), thence northerly on the centerline of said SW Tiedeman Avenue approximately 150 feet to the westerly extension of the North boundary line of Cottonwood Place, a recorded plat, Washington County Plat Records; thence i� easterly on said extension 25 feet to the East right-of-way line of said County Road 495; thence southerly on said East right-of-way line approximately tely sou feet to the hsaid xcitirtlimitcity approximat approximately 20the feetCity to an angle point in southwesterly o Y x • .. • ti����•J •••-•�•Nti•L2�w'r'f.r.:u.•.J...�:.vY�-�+•••�i:.�++��tr•iYJN�+JJ�l�4!•+Ji)Vyi - •' slN..a�l.+�V.tJ.tit�hw+"W •L••M�•US.N'l{1ili.lNYii• the centerline of .SW Former Street; thence southwesterly on said centerline and amid existing city limits approximat l 920 point toffOinning,the southecontainieng of said Lot it. Echo Heights, being the approximately 1.3 acres. mj13 a� V �"'s" STAFF REPORT AGENDA ITEM September 22, 1986 TIGARD CITY COUNCIL TIGARD CITY HALL - TOWN HALL 13125 SW HALL BLVD. TIGARD, OREGON 97223 A. -FACTS i. General Information CASE: ZCA 12-86 Zone Change Annexation REQUEST: To annex the SW Fonner Street`.right-of-way from SW Walnut Street to SW 121st avenue. . COMPREHENSIVE PLAN DESIGNATION: SW Fonner street is designated as a minor collector on the City of Tigard Transportation Plan Map. APPLICANT: City of Tigard OWNER: Public Right-of-Way 13125 SW Hall Blvd. Tigard, OR 97223 LOCATION: Fonner Street is located between SW Walnut Street and SW ( 121st Avenue. (WCTM 2S1 3AD, 2S1 M. 2S1 380, 2S1 3CA, 2S1 j 3DB). 2. Background In the past year, City staff has had numerous contacts with citizens_ regarding the inadequate condition of SW Fonner Street for vehicle and pedestrian traffic. Since SW Fonner Street is not within the City limits, it remains under the jurisdiction of Washington County. The County has indicated to City staff that improvements to and maintenance of SW Fonner is a low priority for County funds. The City staff would like to annex the SW Fanner Street right-of-way and then t jurisdiction of the right-of--way from Washington County. 3. Vicinity Information Fonner Street serves as the major route for a large residential area from SW Walnut to SW 1219t. A majority of the area is developed as low density residential although there are some vacant parcels. The only other designated collector route to serve residents in this area is SW 115th Avenue. STAP'P REPORT - ZCA 12-86 (SW Fonner Right-of-Way) - page 1 . . .. .. ... -. ........ ..w..ww .. ... .... ......................~...... .... ....... ....w.w. uwsiw.ttw..Hi:wVwVai:>.1T)bw`J1Waiscwl:Xh'.tw. rC_(ti♦ _ 4. Site Information Fonner street is designated - as a minor collector on the. City's �. Comprehensive Plan Map. The right-of-way width varies frogs 40 to 45 feet in width. There are two 10 feet travel lanes and a minimal shoulder which is not paved. 5. Aaencv and NPO CoAments No written comments had been received at the writing of this report. B. FINDINGS AND 0ONCLUSIONS ' The relevant criteria in this case are Tigard Comprehensive Plan Policies 2.1.1 and 10.1.2 and Chapter 18.136 of the Community' Development Code. The Planning staff has 'determined that the proposal as submitted is' consistent with the relevant, portions of the Comprehensive Plan based �z upon the findings noted below- a. Plan Policy 2.1.1 is satisfied because the Neighborhood Planning Organization and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's proposal. b. Plan Policy 10.1.2 is satisfied because the Police Department has been notified and the land is located within Tigard's Urban j \ Planning Area. N The Planning Staff has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon the findings noted below: - a. Chapter 18.136 is met because. the applicant has met all of the approval standards. C. RECONM4ENDATION 3 Based upon the above findings and conclusions, 'the Planning Staff recommends approval of ZCA 12-86 subject to the following conditions: 1, The City of Tigard Police Department shall review the proposal. PREPARED BY: Elizabeth A. Newton A BY: William A. Monahan Senior Planner Director, Community Development p; (bri26) vSTAFF REPORT - ZGA.12-86, (SM Former Right-of-May) - Page 2 7- .Y •,t , t- x„i::rv,u .�,vrh.ar,§ ,.� 15..v:�;�,z..xu - ..w -x„ .;*c z;c:G„x..--,-:sia+.-x.r.,.�.,: CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: December 8, 15136 DATE SUBMITTED: November 25, 1986 ISSUE/AGENDA TITLE: Walnut Street PREVIOUS ACTION: PMlic Hearing on Right-of-Way Annexation ZCA_ September 22, 190. 14-86, PREPARED BY: Elizabeth A. Newton DEPT HEAD OK CITY ADMIN OK REQUESTED BY: Community Deyelo hent POLICY ISSUE Should the City Council forward an annexation request to the Portland Metropolitan Area Local Boundary Commission to annex the Walnut Street right-of-way between SW Fonner Street and SW 135th. INFORMATION SUMMARY On September 22, 1986 the City Council held a public hearing to consider annexa-tion of certain portions of the right-of-way of SW Walnut Street. At that meeting the City Council directed staff to hold a public ,r information meeting to discuss the proposal with area residents. The public meeting was held on November 12, 1986. A memo outlining the issues raised at that meeting is attached with a copy of the September 22,1986 Council Minutes. Also attached is a resolution to forward the right-of-way annexation request to the Boundary Commission. On November 26, 1986 Michael Borreson with Washington County told staff that Washington County will keep SW Walnut Street on their maintenance schedule. ALTERNATIVES CONSIDERED 1. Adopt the attached resolution to forward the annexation proposal to the Boundary Commission. 2. Deny the proposal. FISCAL IMPACT SUGGESTED ACTION 'Adopt the attached resolution to forward the annexation proposal to the Boundary Commission. ^ _•'>'r'- yi `ilJ.'' se9. .R+a:n1Y ax,&✓rs M .:fyc# „'t .vn+4.F,'kx3. .�.`'Fi<`; MEMORANDUM CITY OF TIGARD. OREGON T0: Members of the City Council November 17, 1986 FROfi 4l1.1liam A. Monahan, Director, 140 Community Development SUBJECT: Issues Raised the November 12 Meeting Right --WaY Annexation blic sed On November 12. Liz Newton and ar►adtt�nnnara Streets meetingover 50 peopled attended annexation of Walnut, 121st, The following are some of the major concerns raised: of people feel that the only reason the annexation is 1) The majority force the surrounding properties into the City proposed is to eventually against the wills of the property owners. Most feel that 121st Most feel that Fonner Street needs to be improved. 2) and Walnut are now adequately maintained by the County and will be in the future. ip to the 3) Property owners possessing deeds onc�rncatiover li bilittheir y forshboth street midpoint of the street expressed and bikepath maintenance. q) Weight limits on the City portions of 121st and Walnut are not now enforced. One citizen did state that enforcement has improved. g) Could the City do a traffic analysis for Fonner Street to determine if the classification of the street needs to be increased? 6) people expressed a desire to have a vote on property annexation. 7) Now can the City afford to maintain these roads given the defeat of the County gas tax and the fact that Fonner is in such poor shape? g) Thera is a need for a connection between Walnut and Bull Mountain Road. Residents were concerned that improvementsMu rev*�ntually wideand n th wilylalnut1 ay Blvd. increase traffic on Walnut resulting need 9) If Walnut is widened, who will pay? 10) If Fonner is improved as needed, who will Pay? We informed the people that the project could compete for CIP funds. f br192 ' 4, Mr. Lyster maintained that the increased population of Tigard is not a valid e rC ty does not,for the "have the eed to "water, the bureaucracy crease as th sewer. or fire systems to support. Cook advised Mr. Lyster that this item shall be considered b, Mayor time permitting. If not, the on the Agenda later in the meeting. The Mayor added that item will be discussed at the next meetropoing. The increases and o decisionhrequest been stilI onlyde on taeProposal- t the Administrator stated, for the record, that he hesCity C. disagitl reement with a lot of what Mr. Lyster said. with Mr. Administrator would be glad to discuss the subject more Lyster. 3. OATHS OF OFFICE report that the City of Tigard had Chief of Police Lahr repo Process for four new police a' completed the hiring p recently or administered the Oath of Office to Joan officers. The May rence Raglione, and David R. Warren. Gard, Michael Hintz, Law employees to , s extended b, Mayor Cook welcomed the four nq special welcome Department of the City of Tigard. to the first female officer for the City. _ 4. pRF9EWTAT%ou OF KEYS TO THE CITY - have served on committees o � a, Recognition for individuals The prosentation of a "Key t their terms have the expired. served on the City" was made by Mayor Cook to Lavelle No Qat 99S to August utilities and Franchise Committee from 1986 and Marcia Gaiser who served °st 198the 6 Utilities and Franchise ComKmittee from November 1985 to Augu S. PUBLIC HEARING - RIGHT-OF-WAY ANNEXAnOWS - VARIOUS ROADS. e Cit Council forward an annexation request to the Portland Should th Y Metropolitan Area Local Government Boundary to annex: o treat right-of-way between SW Walnut Street the S, W, Fonner S and S. W. 121st Avenue? o the south side of the Scholl s Ferry Road right-of-waY barman S. W. 130th and S. W• 135th? o the Walnut Street right-of- MY between S- W• Fonner Street and S. W. 135th? rtiona of the S. W. 1 u the po 21st right-of-way from Rosa Vista • ��'` Drive to Walnut Street which are not within the City limits? a. Public Hearing Opened IL r9VWTES - SEPTEMIBER 22. 1986 Paige 2s.- COIiNC i b. Senior Planner stated that these four requests are to annex rights-of-way into the City of Tigard. The Hearing is to discuss whether or not the City Council would like to submit' these proposals to the Boundary Commission. The Boundary Commission would then hold a Public Hearing and make the actual decision as to whether or not the annexations should occur. The annexations are for rights-of-way only; no private property is included in the proposals. The streets 'are very important to the City in terms of the overall transportation system and are identified as either major or minor collector streets. Since these streets are within the City's urban Planning Area, the County does not feel that they will be able to maintain them to adequate levels in the future. Jurisdiction will not automatically belong to the City, that's a separate process that has to occur between the City and the County once the streets are annexed. The City, however, cannot request jurisdiction of the streets until they are in the City limits. C. Public Testimony I. S. W. Former Street a. Paul Adams, 11865 S. W. Fonner, testified that this is a fact finding meeting for him to clarify what this action would entail as far as taxes. Mayor Cook advised that this is just for the right-of-way and would not affect personal taxes at all. b. Richard Bruno, 11815 S. W. Fanner, noted increased traffic pattern changes and accelerated deterioration of the road. It is a dangerous street for bike riding or jogging. Mr. Bruno would like to see the City annex the road and would hope that bike paths and sidewalks would follow. c. Ken Worrall, 10680 S. W. Former, said that past maintenance has not been satisfactory. Annexation would be "one of the best ideas we've had so far." d. Eleanor Quimby, 11480 S. W. Fonner, noted that there have been many changes on Fonner. Mrs. Quimby is opposing the annexation. At the last election, voters had approved the Washington County Gas Tax which was to fund maintenance of minor and major collector roads. Maintenance of the road is not satisfactory. She is ,. concerned that this is the first step towards forced annexation and resents this. The residents of the area will ask to be annexed into the City only when the City of Tigard can demonstrate and maintain credibilityand have something to offer the residents. Does not wish to lose any property to bike paths and sidewalks. Page, 3 -- COUNCIL;MINUTES -- SEPTEMBER 22, 1996 e. Lou Ane Mortensen, 11160 S. W. Fonner; is a member of NPO No. 3. Thanked Council for the notification of individual landowners of S. W. Fonner, S. W. Walnut and S. W. 121st concerning the annexation proposals. Asked that Council table the request as the NPO No. 3 has not been notified of the call of the meeting. The people of the area all need a chance to get together to discuss their options and the possibility of future impacts. She requested that a knowledgeable staff person be present at a meeting to answer specific questions concerning the possible ramifications of such an annexation. f. Marjory Emme, 11221 S. W. Fonner Street, is in opposition to the annexation. Concerned about elderly residents living on the street with fixed incomes and already paying taxes for the roads. Any additional tax would be a burden. g. Mayor r Cook reiterated that only the roadway (no private property) is being considered for annexation. h. Bob Kircher, 12970 S. W. 121st (corner of Fonner and 121st). Supports comments by Ms. Mortensen to allow the evaluation.as to what is needed for the area's roads by Np0 No. S. This comes as a surprise recommendation. r Many property owners would prefer to have the County t continue to maintain the road. The proposed annexation would create an island and the property owners in that island have the Constitutional right to choose who shall govern them. He would like to see a statement attached to 'any proposal proclaiming that there would be no forced annexation of the island properties without the approval and acceptance of the property owners. (Also signed for the 121st Street and would like to have his comments be considered as part of testimony for this Public Hearing). 2. Scholls Ferry a. No one appeared to speak. 3 S. W. I+Mlnut Street a. E. P. Rogers, 11695 S. W. Walnut Street, is opposed to annexation of the front 25 feet of his deeded property. The divided jurisdiction; that is, the front 25 feet of his property being in the City while the rest of the property remaining in the County, would be quite Page 4-- COUNCIL MINUTES SEPTEMBER 22, 1986 �h�tom....�,y'ffi>i .3+"_e', .Wa .F: ..,f!'� _ - w'st'I_ _ .21 ,:a^'=� .Y✓+.3.. ' unsatisfactory. This street has recently been rebuilt by the County (up to 121st). Walnut Street is one of t the major collector roads which should be the responsibility of the County. Requests that Council table any action until the NPO can discuss the proposed annexations. b. Narry Urling, 11625 S. W. Walnut Street, opposes the annexation. Questions whether the City of Tigard will be able to maintain the streets in a proper manner as they are taking on a lot of responsibility with all of k the streets being annexed. c. Sue Capone, 11710 S. W. Walnut Street, feels that Walnut Street should remain as a County Road. d. Neal Sorenson, 11865 S. W. Walnut Street, recalled a previous City annexation attempt of the Walnut Corridor to even out the erratic borders to reduce costs and minimize confusion. The borders are those that the City created themselves in their annexing process. The City is now wanting to create more confusion by creating a checkerboard effect in doing the annexation of just the streets. if he was a resident of the City, he would be "up in arms" about the City paying for street maintenance in areas that belong to the County. 3. 121st Avenue a. Bob Kircher (see testimony above -- S. W. Former Street). b. Sandra Smith, 12880, S. W. 121st Avenue. Requested written statement be read and made part of the Public Hearing testimony. The City Recorder read the testimony which contended the true reason for the request Of annexation was not stated. She maintained that the City would widen the right-of-way, if annexed. This would be s an advantage to the business interests for Tigard: however, this would be a disadvantage to the residents because of danger to automobile drivers and the children in the area. Requested that the Council not act on the request until they are "confident that you are knowledgeable of ALL the motives and consequences." 4. The City Recorder noted the items of testimony which had been received in writing: a. Fonner Street Right-of-Way Annexation 1. Kenneth & Cecilia Sibelian, favor annexation. 2. Jon & Judy Fessler, oppose annexatio— Page 5 - COUNCIL MINUTES -,SEPTEMBER 22, 1986 3. Bob Bledsoe, Chairman of NPO No. 3, opposed to 121st Avenue, Walnut Street and Fo.iner Street annexations. Notes that residents were not notified, of the proposals and would like to have the information forwarded to the NPO so there can be further study. b. 121st Avenue 1. Mrs. Laura E. Busby, opposes the annexation. 2. Althea Rodde, opposes the annexation. 'a 3. Earl Busby opposes the annexation. 4. Georgia Reed opposes the annexation. 5. John Reed opposes the annexation. 6. Robert Root opposes the annexation. d. Community Development Director commented that this type of annuxation is not considered by the staff to be a land use action that is normally sent to the NPO's. His recommendation is to approve these rights-of-way annexations and forward them to the Boundary Cosmission. e. Councilor Johnson said her address is on S. w. Walnut Street in an area that is already in the City of Tigard. She does not believe this will affect her decision. f. Councilor Brian commented that County has indicated that they will not, ever again, have the funds to repair potholes on Fonner Street as they recently did. It would be his intent, if the Fonner Street right—of-way is annexed, that the island created would also be annexed. If people are having that street overlayed and maintained, along police service and some of the other benefits, then it's fair that they be in the City limits. A discussion in the area with residents would be advisable. Scholls Ferry Road -- he would support approval without a neighborhood meeting. walnut Street --- overlayed because of a strong effort by the City with the County to finally get it done. Action needs to be discussed in a meeting in that area. 121st Street -- questions annexing this area the most since it is not surrounded by the City. S. Councilor Edwards commented that he can understand the apprehensions of the residents. He does not want anyone in the City of Tigard who does not want to be in the City. If the annexations under consideration tonight are going to give people page;6 —,COUNCIL MINUTES — SEPTEt" E 22, 1996 the inference or create areas whereby people would be forced to annex, then he would be opposed to those. Councilor Edwards has great concerns with how the City of Tigard is going to maintain these roads. People should realize that the.City has changed from a community of 2,000 to a community of 22,000 and now has a competent staff available. Councilor Edwards believes in the neighborhood process; therefore, the entire issue should be brought before the residents to make the decision. At this point in time, he is opposed to these annexations because they are perceived by the community as a "sneak play" by the City of Tigard. h, Councilor Johnson basically agreed with Councilor Edwards. She added that the City has had conversations with both the elected officials and the staff of the County. Those people are saying that they cannot continue to maintain the local neighborhood roads. Any recent County maintenance is the last they can afford. Councilor Johnson would welcome the opportunity for a separate meeting with the neighborhood. She suggested that a County representative be at this meeting to say face-to-face to the neighborhood group what the Council and staff has been hearing them say. i. Councilor Eadon supports the other Councilors' statements She, too, would like to sea a County representative at the neighborhood meeting. j . City Administrator recommended that an informational meeting be held as a joint, City-sponsored meeting to the NPO meeting. k. Public Hearing closed. 1. RESOLUTION NO. 86-109 A RESOLUTION FURTHERING ANNEXATION TO THE TERRITORYCITY OF TIGARD OF THE DESCRIBED IN EXHIBIT 8 ATTACHE . (SCH �LEXHIBIT N OFERRY ROAD) ZCA11-866.0 M. Motion by Councilor Brian, seconded by Councilor Eadon, to adopt. Discussion on the motion: Councilor Johnson and Edwards held that they would be opposed to this annexation as it was included in their comments that a neighborhood informational meeting should be called. City Administrator informed that State Statute does allow cities to form L.I.O.'s with properties that are outside City limits. It is procedurally more awkward. Staff's recommendation would be that consideration be given to a Council priority; that is, formation of the 135th Street L.I.D. and to coordinate that with the Scholls Ferry improvements. Therefore, the Scholls Ferry right-of-way annexation proposal is slightly different (from a policy standpoint) from the other three issues. `= Motion approved by a 3-2 majority of the Council present; ( Councilors Edwards and Johnson voting "May." - 1986 Page 7 - COUNCIL MINUTES - SEPTEMBER 22, loll . ar LTi► • �,� /ir� �• J�■ NINE to IF AM INN 13 Nis son= Moilloorlian `,� ; t� ® � �a -W W 1: �■ : `'�; „ rr �: U-26 �w a �•�.► • S� ria �►��err . ■ T �i ♦♦ •. WC �. " �► ■r• �, ,�,,, ' �'<1►��leiX111 �. � ��� �■r '�"' t�© 1111 ` t! . .. .■■did ���� AIlls ��'■1 �f/���f■ �� ■mow, ♦ � s� ts.e� • - �' � MEN IF _ �. : �■� ���i� �1�1�����' ter'. :. �, . 71 ... ... ra.r u 'u.•titHititibixuwv•..a4 CITY OF TIGARD. OREGON t RESOLUTION NO. 86- A RESOLUTION FURTHERING ANNEXATION TO THE CITY OF TIGARD OF THE TERRITORY AS OUTLINED IN EXHIBIT "A" AM DESCRIBED IN EXHIBIT "B" ATTACHED. (Walnut Street) ZCA 14-86 WHEREAS, the City Council of the City of Tigard held a public hearing on September 22, 1986, to consider the annexation of Walnut Street right-of-way; and WHEREAS, ORS 199.490(1)(a) Nives the governing body the authority to proceed with a minor boundary change by adoption of a resolution; and WHEREAS, the Tigard City ouncil has determined that the annexation of the # Walnut Street right-of-way -is in the best interest 'of the citizens of Tigard; and - WHEREAS, the proposed annexation is in accordance with ORS 490 and constitutes a "minor boundary change" under Boundary Commission Law 1299.410 to 199.510. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: The Council hereby approves the proposed annexation and requests the Commission to approve it and effect it as soon as possible. Section 2: The .City Recorder is hereby directed to file certified copies of the resolution with the Portland Metropolitan Area Local Government Boundary Commissin at once. t PASSED: This day of 1986. 1' Mayor - City of Tigard ATTEST: Acting City Recorder - City of Tigard f i /brl29 ' RESOLUTION No. 86- e .Y. ,r v .E v.�5 *.•...r a'...W Jaz• t:: .—.� i ■� r�q � ,�tr ' ��� tea= =Noun sms swi mej CES ..I,■ �� '��h rm no AM ■■., _� lid' ■ �..--. WIN one Milo 11sammomm �� .. � •► ♦ +j ♦'� ® /" ■� �® fib• •• lotINSNOR MR-is lit • erg■ ■ ■' ►,r►�"=�.�r Ii.►�' �■� �■ r" IN » '14118 WE � nom/e I tI OR m WWO— Oil WN �CI►�;AlanI-=— ' �� " ■l. ■�I �• . ISM �I® moll s. � �. ASAI. " , _ a��■ l®® • �! � .` `ice " - SW Walnut Street t Those portions of SW Walnut Street (County Roads 934, A-55, and 494) in Section 4, T2S, R1W, and Section 3, T2S, R1W, Willamette Meridian, Washington County, Oregon, described as follows: Parcel 1 Beginning at the NE corner of the SE quarter of the NW quarter of said Section 4; thence North 99033" East 20 feet to the northerly right-of-way line of SW Walnut Street (County Road 934); thence on said right-of-way line and the existing city limits of the City of Tigard, southerly and. easterly 1,500 feet more or less to the point of intersection with the West line of that tract conveyed to Conrad J. and Hazel A. Selliken by deed recorded in Book 464, Page 444, Washington County Deed Records; thence on said northerly right-of-way line, easterly approximately 400 feet to the southerly extension of the West line of Lot 42, -Bellwood, a recorded plat,- Washington County Plat Records; thence on said southerly extension 20 feet to the centerline of said County Road 934; thence easterly, on -said centerline, 120 feet, more or les.s, to an angle point in the existing city limits of -the City of Tigard, thence southerly on said city rimits' 20 feet to the South of right-of-way line of -SW Walnut Street (County Road 934), thence leaving said city limits and on said South right--of-way line westerly and northerly 2,130 feet, more or less, to the northeast corner of Lot 6, MRS Heights, a recorded plat, Washington County Plat Records, and the existing city limit of the City of Tigard; thence easterly on said city limit, 20 feet to the point of beginning, containing approximately 1.97 acres. Parcel II Beginning at the Initial Point of Curl Acres, a recorded plat, Washington County Plat Records; thence northerly, on the East line of said Section 4, 11.34 feet; thence westerly on the South right-of-way line of said County Road 934, 690 feet, more or less, to the West line of the tract conveyed to Kenneth Olson, at ux, by deed recorded in Book 411, Page 506, Washington County Plat records; thence northerly,_on the extension of said West line and the existing city limits of the City of Tigard, 20 feet to the centerline of said County Road 934, thence easterly, on said centerline and said existing city limits, approximately e90 feet to the intersection with the northerly extension of the West ' line of.Lot 1, Block 2, said Curl Acres; thence southerly on said extension 34 feet, more or less, to the northwest corner .of said Lot 1; thence 'southwesterly, on the South right-of-way line of SW Walnut Street (County Road A-55) 201.02 feet to the point of beginning, containing approximately 0.45 acres. Parcel III Beginning on the centerline of SW Walnut Street (County Road A-55), at its intersection with the northerly extension of the east line of Lot 5, Block 2, Curl Acres, a recorded plat, Washington County Plat Records; thence northeasterly, on said centerline and the existing city limits of the City of with the southerly Tigard, approximately 540 feet to the intersection extension of the East right-of--way line of SW 122nd Avenue; thence northerly { on said extension approximately 24.5 feet to the North right-of-way line of said County Road A-55; thence easterly on said North right-of-way line approximately 2,040 feet to the intersection with the West line of the John H. Hicklin OLC 37; thence easterly on the North right-of--%ay line of SW Walnut Street (County Road 494) approximately 260 feet to the West boundary line of that tract of land conveyed to L.L., Lorraine C., Oscar, and Elsie V. Payne by deed recorded in Book 868, Pages 969, 971, 973, and 975, Washington County Deed Records. thence southerly on said West boundary line and the existing city limits of the City of Tigard 20 feet to a point of intersection with the centerline of said County Road 494; thence easterly on said centerline appr°oximaitely 1,440 feet to a point of intersection with the northerly extension of the West right-of-way line of SW Fanner Street (County Road 495); thence southerly on said extension 20 feet to the South right--of-way line of SW Walnut Street (County Road 494); thence westerly on said South right-of-way line approximately 1,670 feet to point of intersection with the West line of the John H. Hicklin OLC 37; thence westerly on the South right-of-4ay line of SW Walnut Street (County Road A-55) approximately 2,630 feet to the northerly extension of the East line of said Lot 5, Block 2, Curl Acres; thence ~; northerly on said extbnsion approximately 22.5 feet to the point of beginning, containing approximately 3.04 acres. Mj13 a STAFF REPORT AGENDA ITEM September 22, 1986 _ t TIGARD CITY COUNCIL , TIGARD CITY HALL - TOWN HALL 13125 SW HALL BLVD. TIGARD. OREGON 97223 A. FACTS 1. General Information CASE: ZCA 14-86 Zone Change Annexation REQUEST: To annex the Walnut Street right-of-way from SW Tiedeman to SW 135th. COMPREHENSIVE PLAN DESIGNATION: SW Walnut Street is designated'as- a major collector on the City of Tigard Transportation .Plan Map. APPLICANT: City of Tigard OWNER: Public Right-of-Way 13125 SW Hall Blvd. Tigard, OR 97223 LOCATION: SW Walnut Street between SW Tiedeman and SW 135th. (WCTM 2S1 SAA, 2S1 3AB, 2S1 SAC, 281 36D, 2S1 36A, 2S1 368, 2S1 36C, 2S1 9AD, 281 9A, 2S1 48D.) 2. Background Information In order to more effectively plan for an allow construction of future improvements . to the_ transportation system in the Walnut Street/121st Avenue neighborhood, the Walnut Street right-of-way should be within the Tigard City limits. As this large residential area develops to urban densities, it is important that the transportation system be improved to accomodate the growth, S. Vicinity Information SN Walnut Street is a major route connecting northwest Tigard with Pacific Highwray, The land on both sides of Walnut is developed as primarily low density residential -with some multi-family development -anis some vacant parcels. 4. Site Information and Proposal Description µi SW Walnut is designated as a major collector on the City's Comprehensive Plan Map. Currently, the right-of-way varies from 40 to 50 feet in width. There is a narrow asphalt path separated from-the road pavement on the north side of Walnut from Fowler Junior High School to SW 121st. There is a bikepath which is separated from the vehicular traffic lanes with buttons on the north side of SW Walnut from SW 122nd to SW 128th. There are two feet travel lanes with minimal shoulders. STAFF REPORT - ZCA 14-86 (SW Walnut Street Right-of-Way - Page 1 ... ."- .. ...... ... ... . ............ ......wr.•.:....nH�:...�....................w....wr ....c..rrrr..w..�.•:l�hh)J•(.i�w4Nf.:.li:vYl1-'Jw'w`w'MZT•>JJr•JJS)i:Na �1)fWWriM!i}l.N.!{N• S. Agency and NPO Comments No written comments had been received at the writing of-this report. B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Tigard Comprehensive Plan Policies 2.1.1 and 10.1.2 and Chapter 18.136 of the Community Development Code. The Planning staff has determined• that the proposal as submitted is consistent with the relevant portions of the Comprehensive Plan based upon th0•findings noted below: t a. Plan Policy 2.1.1 is satisfied because the Neighborhood Planning Ot%janization and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's p'hoposal. f b. flan Policy 10.1.2 is satisfied because the Police Department has been notified and the land is located within Tigard's Urban Planning Area. The Planning staff has determined that the proposal is consistent with the relevant portions of the Coagmunity Development Code based upon the findings noted below: f a. Chapter 18.136 is met because the applicant has met all of the approval standards. C. RECOMMENDATION Based upon the above findings and conclusions, the Planning Staff recommends approval of ZCA 14-86 subject to the following conditions: 1. The City of Tigard -Police Department shall comment on the proposal. rim PREPARED BY: Eli;Meth K. Newton APPROVED BY: William A. Monahan --Senior Planner Director, Community Development (br128) t Y " f-�is►y) PAGE 2 STAFF REPORT ZCA 14-86 (SW Walnut Street Right ix_ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY November 25, 1986 AGENDA OF: December 8, 1986 DATE SUBMITTED: is Hearing on ISSUE/AGENDA TITLE: 121st Avenue PREVIOUS ACTION: Right-of-Way Annexation ZCA 13-86 september 22, 1986. PREPARED BY: Elizabeth A Newman DEPT HEAD OK Y ADMIN OK REQUESTED BY: Community Develop.^r POLICY ISSUE Should the City Council forward an annexation request to the Portland Metropolitan Area Local Government Boundary Commission to annex the portions of the SW 121st Avenue right-of-way from Rase Vista Drive Co Walnut Street which are not within the City limits. INFORMATION SUMMARY on September 22, 1986 the City Council held a public hearing to consider annexation of certain portions of the right-of-way of SW 121st. At that meeting the City Council directed staff to hold a public information meeting to discuss the proposal with area residents. The public meeting was held on November 12, 1986. A memo outlining the issues raised at that meeting is attached with a copy of the September 22, 1986 Council Meting Minutes. Also attached is a resolution to forward the right-of-way annexation request to the Boundary Commission, on November 26, 1986 Michael Borreson with Washington County told staff that SW 121st. will be retained on the county road maintenance schedule. e ALTERNATIVES CONSIDERED 1. Adopt the attached resolution to forward the annexation proposal to the Boundary Commission. 2. Deny the proposal. FISCAL IMPACT . SUGGESTED ACTION Adopt the attached resolution to forward the annexation proposal to the K Boundary Commission. MEMORANDUM CITY OF TIGARD, OREGON TO: Members of the City Council November 17, 1986 FROM: William A. Monahan, Director, 144TyY'' Community Development SUBJECT: Issues Raised at the November 12 Meeting on Right—of-Way Annexation On November 12, Liz Newton and I attended a public meeting on the proposed ROW annexation of Walnut, 121st, and Fanner Streets. Over 50 people attended. The following are some of the major concerns raised: 1) The majority of people feel that the only reason the annexation is proposed is to eventually force the surrounding properties into the City against the wills of the property owners. 2) Most feel that Fanner Street needs to be improved. Most feel that 121st and Walnut are now adequately maintained by the County and will be in the future. 3) Property owners possessing deeds indicating their ownership to the midpoint of the street express-ad concern over liability for both street and bikepath maintenance. 4) Weight limits on the City portions of 121st and Walnut are not now enforced. One citizen did state that enforcement has improved. 5) Could the City do a traffic analysis for Fanner Street to determine if the classification of the street needs to be increased? 6) People expressed a desire to have a vote on property annexation. 7) Now can the City afford to maintain these roads given the defeat of the County gas tax and the fact that Fanner is in such poor shape? 9) There is a need for a connection between Walnut and Bull Mountain Road. Residents were concerned that improvements to Murray Blvd. and 135th will Increase traffic on Walnut resulting in a need to eventually widen Walnut. 9) If Walnut is widened, who will pay? 10) If Fanner is improved as needed, who will pay? We informed the people that the project could compete for CIP funds. /br192 x G { 4. Mr. Lyster maintained that the increased population of Tigard is not a valid criteria for the need to increase the bureaucracy as the City does not. have the water. sewer, or fire systems to support. b. Mayor Cook advised Mr. Lyster that this item shall be considered E on the Agenda later in the meeting, time permitting. If not, the item will be discussed at the next meeting. The Mayor added that • no decision has been made on the proposed staffing increases and that the request is still only a proposal. C. City Administrator stated. for the record, that he is in disagreement with a lot of what Mr. Lyster said. The City Administrator would be glad to discuss the subject more with Mr. Lyster. S. OATNS OF OFFICE a. Chief of Police Lehr reported that the City of Tigard had recently completed the hiring process for four now police t Card.officers.ichael Hintz. Lawrence Raglionw, send David yor administered the Oath of Office R�cWarren�eannie Gard. M . Mayor Cook welcomed the four new employees to the Police b Department of the City of Tigard. A special welcome was extended to the first female officer for the City. 4. POF KEYS TO THE CITY a. Recognition for individuals who have served on committees and their terms have expired. The presentation of a "Key to the City" was madoby Mayor Cook to Lavelle Allen who served on the Utilities and Franchise Committee from November 1995 to August 1996 and Marcia Gaiser who served on the Utilities and Franchise Committee from November 1995 to August 1986. S. PUBLIC NEARING — R:Mff 4 F_Wy ANNEXATION6 — VARIOUS ROADS. ward an annexation request to the Portland Should the City Council for Metropolitan Area Local Government Boundary to annex: _ o the S. W. Former Street right-of-way between SW Walnut Street and S. W. 121st Avenue? o the south side of the Scholls Ferry Road right-of-way between 8. W. 130th and S. W. 135th? o the Walnut Street right-of-way between S. W. Fenner Street and S. W. 135th? o the portions of the S. W. 121st right—of-way from Rose Vista Drive to Walnut Street which are not within the City limits? t a. Public Nearing Opened k p ,2, OOUIOCIL`MZN<lTES — SEPTEMBER 22. 1986 i b. Senior Planner stated that these four requests are to annex rights-of-*WY into the City of Tigard. The Hearing is to V. discuss whether or not the City Council would like to submit' these proposals to the Boundary Commission. The Boundary Commission would then hold a Public Nearing and snake the actual decision as to whether or not the annexations should occur. The annexations are for rights-of-way only; no Private property is included in the proposals. The streets *are very important to 5'+ the City in teres of the overall transportation system and are identified as either major or minor collector streets. Since these streets are within the City's Urban Planning Area, the County does not feel that they will be able to maintain thaw to adequate levels in the future. Jurl:diction will not automatically belong to the City; that's a separate process that has to occur between the City and the County once the streets are annexed. The City. howeYer, cannot request jurisdiction of the streets until they are in the City limits. ; a C. Public Testimony 1. S. W. Former Street a. Paul 11865 S. W. Fonner, testified that this is a fact finding meeting for his to clarify what this action would entail as far as taxes. Mayor Cook advised that this is just for the right-of-way and would not affect j personal taxes at all. l b. Richard Bruno, 11815 S. W. Former, noted increased traffic pattern changes and accelerated deterioration o the road. It is a dangerous street for bike riding or jogging. Mr. Bruno would like to see the City annex the road and would hope that bike paths and sidewalks would follow. c. Kenn Worrell, io68o S. W. Former, said that past maintenance has not been satisfactory. Annexation would be "one of the best ideas we've had so far." d. Eleanor Quimby. 1148o S. W. Former, noted that there have been many changes on Former. Mrs. Quimby is r opposing the annexation. At the last election, voters had approved the Washington County Gas Tax which was to fund maintenance of minor and major collector roads. i Maintenance of the road is not satisfactory. $te is 3 concerned that this is the first step towards forced annexation and resents this. The residents of the area will ask to be annexed into the City only wtwn the City of Tigard can demonstrate and maintain credibility and have something to offer the residents. Was not wish to lose any property to bike paths and sidewalks. Pam 3 OOUNCII MDAFTES - SEPTEMBER 22. 1996 ,�,.. � ... .. .. .. .. ......�..........�....._...... ...... ., .... .. -.. i....�... .eru.....o.....�..� ter.•........ ............... .. ` e. Lou Ane Mortensen, 11160 S. W. Former; is a member of NPO No. 3. Thanked Council for the notification of individual landowners of S. W. Fonner, .S. W. Walnut and S. W. 121st concerning the annexation proposals. Asked that Council table the request as the NPO No. 3 has not been notified of the call of the meeting. The people of the area all need a chance to get together to discuss their options and the possibility of future impacts. She requested that a knowledgeable staff person be present at a meeting to answer specific questions concerning the possible ramifications of such an annexation. s f. Mariory Emme. 11221 S. W. Fonner Street, -is in opposition to the annexation. Concerned about elderly residents living on the street with fixed incomes and already paying taxes for the roads. Any additional tax would be a burden. g. ftvor Cook reiterated that only the roadway (no private property) is being considered for annexation. h. Bob Kircb9r, 12970 S. W. 121st (corner of Fonner and 121st). Supports comments by Ms. Mortensen to allow the evaluation as to what is needed for the area's roads by NPO No. S. This comes as a surprise recommendation. Many property owners would prefer to have the County continue to maintain the road. The proposed annexation would create an island and the property owners in that Island have the Constitutional right to choose who shall govern them. He would like to see a statement attached to 'any proposal proclaiming that there would be no forced annexation of the island properties without the approval and acceptance of the property owners. (Also signed for the 121st Street and would like to have his comments be considered as part of testimony for this Public Hearing). 2. Scholis Ferret a. No one appeared to speak. 3. S. W. Walnut Street a. E. P. Rogers, 11695 S. W. Walnut Street, is opposed to annexation of the front 25 feet of his deeded property. The divided jurisdiction; that is, the front 25 feet of his property being in the city while the rest of the property remaining in the County, would be quite r � r - pagey4 COUNCZt MIiNUTES —`BEPTEMBER _22, 1986 +. unsatisfactory. This street has recently been rebuilt by the County (up to 121st). Walnut Street is one of the major collector roads which should be the responsibility of the County. Requests that Council table any action until the MPO can discuss the proposed annexations. b. Harry UrliM. 11625 S. W. Walnut Street, opposes the � annexation. Questions whether the City of Tigard will be able to maintain the streets in a proper manner as they are taking on a lot of responsibility with all of the streets being annexed. C. Sue Capone, 11710 S. W. Walnut Street, feels that Walnut Street should remain as a County Road. d. Meal Sorenson, 11865 S. W. Walnut Street, recalled a previous City annexation attempt of the Walnut Corridor to even out the erratic borders to reduce costs and minimize confusion. The borders are those that the City created themselves in their annexing process. The City is now wanting to create more confusion by creating a checkerboard effect in doing the annexation of just the streets. If he was a resident of the City, he would be "up in arms" about the City paying for street maintenance in areas that belong to the County. 8. 121st Avenue ` a. Bob Kircher (see testimony above — S. W. Fonar Street). " b. Sandra Smith, 12880, S. W. 121st Avenue. Requested written statement be read and made part of the Public Hearing testimony. The City Recorder read the testimony which contended the true reason for the request of annexation was not stated. She maintained that the City would widen the right-of-way, if annexed. This would be an advantage to the business interests for Tigard; however, this would be a disadvantage to the residents because of danger to automobile drivers and the children in the area. Requested that the Council not act on the request until they are "confident that you are knowledgeable of ALL the motives and consequences." 4. The City Recorder noted the items of testimony which had been received in writing: a. Former Street Right-of-May Annexation _ 1. Kenneth t Cecilia Sibelian, favor annexation. Vie` 2. Jon t Judy Fessler, oppose annexation. F, �i Paige^5 COUNCIL Mlsi"ES - SEPTEMBER 22, 1966 3. Bob Bledsoe, Chairman of NPO No. 3, opposed to 121st Avenue, Walnut Street and Fonner Street annexations. Notes that residents were not notified of the proposals and would like to have the information forwarded to the NPO so there can be further study. b. 121st Avenue 1. Mrs. Laura E. Busby, opposes the annexation. 2. Althea Rodde, opposes the annexation. 3. Earl Busby opposes the annexation. 4. Georgia Reed opposes the annexation. S. John Reed opposes the annexation. 6. Robert Root opposes the annexation. d. Community Development Director commented that this type of annexation is not considered by the staff to be a land use action that is normally sent to the NPO's. His recommendation is to approve these rights-of-way annexations and forward them to the Boundary Commission. t' e. Councilor Johnson said her address is on S. W. Walnut Street in an area that is already in the City of Tigard. She does not believe this will affect her decision. f. Councilor Brian commented that County has indicated that they will not, ever again, have the funds to repair potholes on Former Street as they recently did. It would be his intent, if the Former Street right-of-way is annexed, that the island created would also be annexed. If people are having that street overlayed and maintained, alone police service and some of the other benefits, then it's fair that they be in the City limits. A discussion in the area with residents would be advisable. Scholls Ferry Road — he would support approval without a neighborhood meeting. Walnut Street — overlayed because of a strong effort by the City with the County to finally get it done. Action needs to be discussed in a meeting in that area. 121st Street — questions annexing this area the most since it is not surrounded by the City, g. Councilor Edwards commented that he can understand the apprehensions of the residents. He does not want anyone in the l City of Tigard who does not want to be in the City. If the annexations under consideration tonight are going to give people Page 6 -COUNCIL MINUTES - SEPTEMBER 22, 1986 t, the inference or create areas wherebyt people would be forced to annex, then he would be opposed to those. Councilor Edwards has great concerns with how the City of Tigard is going to maintain these roads. People should realize that the City has changed f from a community of 2,000 to a community of 22,000 and now has a } competent staff available. Councilor Edwards believes in the neighborhood process; therefore, the entire issue should be brought before the residents to make the decision. At this point in time, he is opposed to these annexations because they are perceived by the community as a "sneak play" by the City of Tigard. h. Councilor Johnson basically agreed with Councilor Edwards. She added that the City has had conversations with both the elected officials and the staff of the County. Those people are saying that they cannot continue to maintain the local neighborhood roads. Any recent County maintenance is the last they can afford. Councilor Johnson would welcome the opportunity for a separate meeting with the neighborhood. She suggested that a County representative be at this meeting to say face-to-face to the neighborhood hearing thew say. group what the Council and staff has been i. Councilor Eadon supports the other Councilors' statements She, too, would like to see a County representative at the neighborhood meeting. City Administrator recommendrtd that an informational meting be held as a joint, City-sponsored meeting to the NPO meeting. k. Public Hearing closed. 1. RESOLUTION N0. 86-109 A RESOLUTION FURTHERING ANNEXATION TO THE CITY OF TIGARD OF THE TERRITORY AS OUTLINED IN EXHIBIT A AND DESCRIBED IN EXHIBIT B ATTACHED. (SCHOLLS FERRY ROAD) ZCA 11-86. m. Motion by Councilor Brian, seconded by Councilor Eadon, to adopt. Discussion on the motion: Councilor. Johnson and Edwards held that they would be opposed to this annexation as it was included in their comments that a neighborhood informational meeting should be called. City Administrator informed that State Statute does allow cities to form L.I.D.'s with properties that are outside City limits. It is procedurally more awkward. Staff's recommendation would be that consideration be given to a Council priority; that is, formation of the 135th Street L.I.D. and to coordinate that with the Scholls Ferry improvements. Therefore, the Schoils Ferry right-of-way annexation proposal is slightly different (from a Policy standpoint) from the other three issues. Motion approved by a 3-2 majority of the Council Councilors Edwards and Johnson voting "May." present, Page 7 - 000NCIL MINUTES - SEPTEMBER 22, 1986 � m ® INKA ow .�. j' �► jj �����;' �: � �7���►�4® �,ems �,�� � ®� ,�ilii�l -�■��`,'. "',, .r►`'.�`i.�ls�'� �'ii :111`11/����r Bass W,MAN ......... usmall EWA A PW- long A 1w, Emir . 1111 Ilr sir � .: � -� �... i- . -----� ►„ :: „■►�.•■.■■ �..� :� sis ■t,I`./i/ a Min �*. oil _,, f�1��� r..r �� � 1��� ����� baa' � �■ ;�;e Ilion can AN . Jim ■1 � - �'; �` affil A ■ _r i� C+ �■ ■ ■ Woo , r NNE _ �_ w, ■■ �■ fJt� �■ ■■■■■■ r will% X11 Iwo Bull " fill gas ___.... CITY OF TIGARD. OREGON RESOLUTION NO. 86- A RESOLUTION FURTHERING ANIEXATION TO THE CITY OF TIGARD OF THE TERRITORY AS OUTLINED IN EXHIBIT "A" AND DESCRIBED EXHIBIT "B" ATTACHED. (121st Avenue) ZCA 12-86. WHEREAS, the City Council of the City of Tigard held a public hearing on September 22, 1986, to consider the annexation of 121st Avenue right-of-•way; and WHEREAS, ORS 199.490(1)(a) gives the governing body the authority to proceed with a minor boundary charge by adoption of a resolution; and . AREAS, the Tigard City Council hds determined that the annexation of the 121st Avenue right-of-way is in the fest interest ,of the citizens of Tigard; and _ WHEREAS, the proposed annexation is in accordance with ORS 490 and constitutes a "minor boundary change" under Boundary Commission Law 199.410 to 199.510. NON, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: The Council hereby approves the proposed annexation and requests l the Boundary Commission to approve it and effect it as soon as possible. Section 2. The City Recorder is hereby directed to file certified copies of the resolution with the Portland Metropolitan Area Local Government Boundary Commission at once. PASSED: This day of 1986. . Mayor - City of Tigard OkITEST: , rc` Acting City Recorder - City of Tigard - (br126) R£IOLUTION NO. 86- ` 1111 �� � ree�l� ■ r im INNIS miss m �li�� 1� O � � • ' I1 ♦ � ori/ m iE1f� S.W. 121st Avenue jThose portions of S.W.. 121st 'Avenue (County Roads 1992, 358, and 411) located in Section 3, Township 2 South, Range 1 West, Willamette Meridian, Washington County;,Oregon, described as follows: Parcel I Beginning at a point on the centerline of S.W. 121st Avenue (County Road 1992) which bears North 07018' East, 109 feet from the intersection of said centerline with the centerline of S.W. Walnut Street (County Road A-55), said point of beginning on the existing city limit of the City. of Tigard:. 'thence n said city limit, approximately 25 feet to the North 87°39'West, a West right-of-way line of said S.W. 121st Avenue; thence, southerly, leaving said city limit and on said West right-of-way,' approximately 3,020 fast to the southerly . line of that tract of land described in Book 2:0 Page 505. Mashington County Deed Records *(also being the existing city limit of the City of Tigard): thence, on said city limit, South 76042' East app nca�on said 20 feet to the centerline of S.W. 121st Avenue (County Road 411): centerline and said "City limit North 29030' East approximately 180 feet to an angle point in said city limit, thence, South 67°25' East on said city licit approximately 25 feet to the easterly right-of-waY line of said S.W. 121st Avenue; thence, leaving said city limit, northerly i said easterly right-of-way approximately 2,900 feet to the existing city limit o! the City of Tigard; thence, South S6°22'10" West on said city limit approximately 28 feet to the centerline of S.W.in21st Ave iw�t ly n 13 nty R eet19 2; the point touth t! 07 °18' West on said c xiwt►tel 3.4 acres. beginning, containing approy Parcel 11 Beginning at a point on the West right-of-way lineof el..W. 2faetAvenue (County Road 411) said point of beginning being approximately North sof the South line of said Section 3, and also being on the existing city limit -of the City of Tigard; thence. northerly on said West right-of-way, leaving said city limit, approximately 151 feet to an angle point on said right-of-wa►y line; thence. North 290 East on the westerly right-of-waY line of said S.W. 121st Avenue approximately 250 feet to the existing city limit of the City �f Tigard, also being the South line of that tract of land described in Book 730, page 630, Washington County Deed Records; thence, South 83° East on said south line- and said city limit approximately 22 feet to the centerline o! County Road 411; thence, North 290 East on said centerline and said city e, leaving. said centerline on said existing limit approximately 280 feet; thenc F city limit, South 68026' East approximately 20 feet to the easterly right-of-way line, of said County Road 411; thence, leaving said city limit and on said easterly right-of-way line, South 290 West approximately 480 feet to an angle point thereon; thence, southerly on the East right-of-way line of S.W. 121st Avenue (County Road 411) approximately 150 feet to a point which is 528 feet north moerly a the South beginning. containing line of said section 3approximat; thence, elyt0.49 approximately 4 4 acres. AGENDA ITEM STAFF REPORT SEPTEMBER 22, 1986 TIGARD CITY COUNCIL TIGARD CITY HALL - TOM HALL 13125 SW HALL BLVD. TIGARD, OREGON 97223 A. FACTS 1. General Informa_ tion CASE: ZCA 13-86 Zone Change Annexation REQUEST: To annex the 121st right-of-Way from SW Rose Vista Drive to Sw Walnut. COMPREHEfi1SIVE PLAN. DESIGNATION: 121st Avenue is designated as a major collector on the City ' of Tigard Transportation Plan Map. F APPLICANT: City of Tigard OWNER: Public Right-of-Way 13125 SW Hall Blvd. Tigard, OR 97223 LOCATION: The portion Walnut �SW Rowof SW 1t e Vista consideration (WCTM 2S1 30C, betweenW 2S1 3CD, 2S1 3CB).. 2. Background Information +� With the increased development in northwest Tigard, City staff has received numerous calls regarding the transportation system in the Walnut Street/121st Avenue ively neighborhood. In order to more °Citytstaff provide transportation services and plan future improvements, would like to annex the SW 1211t right-of-way from SW Rase Vista Drive to SW Walnut Street. 3. Vicinity Information ~ SW 121st Avenue bisects a low density residential area. The streat serves as a primary access for traffic to Scholls Ferry Road and to SW Pacific Hwy. via Walnut or Goarde. - Most of the land. abutting SW 121st is dove-loped as low density residential, although there are a few large vacant parcels. 4. Site Information and Proposal Description SW 121st Avenue is designated as a major collector on the City's Comprehensive Plan p. The right-of-way varies from 40 to 55 feet in Ma width. There are. two 12 feet travel lanes and no shoulder on either side. t : Right-of-way PAGE i STAFF REPORT - ZCA 13-86 (121st Ave. - 5. Agency and NPO 92MMant3 ! No written comments had been received at the writing of this report. 8. FINDINGS AND CONCLUSIONS The relevant criteria ..in this case are Tigard Comprehensive Plan Policies 2.1.1 and 10.1.2 and Chapter 18.136 of the Community Development Code. The Planning staff has determined that the proposal as submitted is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below: a. Plan Policy 2.1.1 is satisfied because the Neighborhood Planning .; Organization and surrounding property owners .were given notice of the hearing and an opportunity to comment on the applicant's proposal. s b. Plan Policy 10.1.2 is satisfied because the Police Oepa:rtwent has been notified and the land is located within Tigard's Urban Planning Area. The Planning Staff has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon the findings noted below: a. Chapter 18.136 is not because the applicant has met all of the approval standards. C. RECOMMENDATION Based upon the above findings and conclusions, the Planning Staff recommends approval of ZCA 13-66 subject to the following conditions: 1. The City of Tigard Police Department shall comment on the proposal. PREP BY.. Elizabe A. Newton ED BY: �Wilaas A.Qnahan � Senior Planar Director, Community Development (br128) [� $TAFF REPORT - ZCA 13-86 (121st Ave. Right-of-Way) — PAGE 2 � l .t W MEMORANDUM CITY OF TIGARD, OREGON r� { TO; Honorable Mayor, cil, m nistrator December 1, 1986 FROM: Chief of Police b SUBJECT: SRO Report & High School Parking Concerns or. Joki and I have met and will meet again on Tuesday, December 2, to discuss the SRO Program status and high school parking concerns. Mr. Monahan has also met with Dr. Joki and will also meet with him again on December 2 to discuss future District plans regarding high school parking. We will discuss these issues with the Council on December 8. We will be providing Council with handout material on that night. DCI.:cw X . MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor, Council, City dminist ar' December 5, 1986 FROM: Chief Lehr SUBJECT: S.R.O. Program — Expectations and Results Shortly after his arrival in Tigard, School District Superintendent Dr. Russ Joki began a dialogue with City officials concerning the feasibility of implementing a school resource officer program in the district to focus primarily on a perceived drug problem in the Tigard schools. Dr. Joki's interest in such a program came out of similar programs in the Boise, Idaho and Napa, Idaho school districts where Dr. Joki was the former school superintendent. Dr. Joki's interest was in having a police officer in the district to deal with the drug problem in a somewhat unidentified way. His intent was to have an investigative ability to deal with pushers and users on the school grounds. His focus was on the high school, where the greatest problem lay. His initial overtures were received positively by the City, but because the police administration was in a state of change, with Chief Adams retiring, the project was placed on hold pending the hiring and swearing in of the new chief. During this time there was little effort to determine exactly what shape the program was going to take. After my arrival, Dr. Joki and I held a series of discussions to arrive at a general outline of what would comprise the program, how it would operate organizationally and what we hoped to accomplish with implementation of the program. I was familiar with S.R.A. or school liaison/counselor programs at agencies I had worked in. Dr. Joki and I were able to come to consensus on the basic outline of what the S.R.O. Program was supposed to do. We decided that the S.R.O.% would be recognized in the school district as faculty members with responsibilities for class room educational presentations, counseling of troubled students and perhaps as an athletic coaches. From a law enforcement viewpoint, the S.R.O.s were to be sworn police officers employed by the City of Tigard Police Department. Their function in the school district was to be as police officers conducting or coordinating investigations, including narcotic investigations; making on view arrests of law violations; creating an atmosphere of safety and security on the campuses of the district and to represent the image of area law enforcement in the school district. Since the inception of the program several other tasks have been iuuntified as part of the S.R.O.s roles. They include participating in ,.hild abuse f' investigations and visiting with principals, homes of truant students. This kind of evolving role definition was expected to happen in the firui. year. x S.R.O. Program Report Page 2 December 5, 1985 While we had an idea of the general purpose of the program, we did not have a clear idea about the framework of the program. That is, we did not know if we wanted the Boise model, which is pretty much a pure enforcement model, or a more social service, i.e. , classroom presentations — counseling model, or something in between. As the role is evolving, we are finding an in between model evolving, that encompasses elements of the two extremes. Also, we did not have a precise idea of the nuances of the role, what things the S.R.O.s would become involved in that was not originally anticipated, i.e. , the child abuse investigations and truant student home visitations. We now feel fairly comfortable with the framework of the program as it has evolved. In fact, the model has become pretty much what we originally envisioned it to be, a combination of an enforcement model and a social service model. The major difference in the program from our original idea was the addition of the second S.R,O. One S.R.O. is assigned to the high school and one to the two junior highs. They share responsibility for the grade schools. The S.R.O.s are Tigard Police officers . hired, trained and assigned to the school district. They operate under the general day-to-day supervision of the school principals, while simultaneously reporting to the Chief of Police for compliance to rules, regulations and goals of the Police Department. When not working at the schools, the S.R.O.s come back to the Police Department for general patrol duties. We feel that it is essential that the officers do that to keep in touch with other officers and the job itself so that they can truly represent law enforcement in the schools. Dr. Joki's original expectation for the program was that it would get a handle on the drug problem that exists in the Tigard School District. I think it is important to remind the reader that a drug problem in the school district does not wake the Tigard School District unique, as virtually all school districts in this country have drug problems. What is unique is this school district's willingness to recognize the problem and do something about it. Dr. Joki envisioned that the S.R.O. program would concentrate on doing drug investigations and arrests of users and pushers. That vision gave impetus to the program. That activity is expected to be a major role for the S.R.O.s. The expected result of a drug enforcement effort would be initially the arrest of users and pushers on or around school grounds. The long term expected result would be the removal of drugs from the campuses of the school district, and sober students in the classroom leading to a positive atmosphere for learning. A part of the effort for a drug free school environment would be an educational effort in the classroom. We would expect that the S.R.O.s would be active as classroom lecturers on the dangers of the use and abuse of drugs, including alcohol. Finally, we expect the S.R.O.s to be involved in counseling students in trouble, or about to be in trouble, with drugs and other illegal activity. Obviously, we don't expect the S.R.O.s to be professional counselors, but we do expect that they can build rapport with students and provide a more informal counseling alternative to the professional staff counselors. Police officers have had unique experiences r that qualifies them for such an informal counseling role. ,Y� _ t 9 • • f k� { S.R.O. Program Report ' i Page 3 December 5, 1986 c Another expectation of the program is the maintenance of a sense of safety and security within the school environment. We believe this expectation will be met by the physical presence of a "police officer" and his vehicle an and about the school campuses and the active participation of the S.R.O.s in making on view arrests and conducting investigations of illegal activity. As part of this expectation, we would expect a reduction in the number of calls at the schools handled by patrol officers, freeing them to handle other duties. Finally, we expect the S.R.O. program to enhance the image of area law enforcement, and particularly the Tigard Police Department in the community, the school district and in the eyes of the youth of the community. We anticipate that expectation to be realized through the S.R.O.s involvement in articulate, knowledgeable classroom presentations, their counseling role, their development of rapport with the student body, their law enforcement activity, their involvement in student extracurricular activities, their ability to project themselves in a positive manner, and their introduction of other Tigard police officers to students in positive rapport building situations. on that e progrm has We are P sorealize that t ee programwith hcontinues' to evolvehand defitaken. ne itselfand but we al the roles of the S.R.O.s. Dile the program and roles of the S.R.O.s still evolve and with it our expectations, we have seen some very positive results from the program. Perhaps the most significant result of the program has been the very positive favorable acceptance of the program by students, faculty and staff of the school district, the community at large and the personnel of the police Department. Everywhere we go we hear positive remarks about the program concept and the implementation. The S.R.O.s themselves are highly regarded by the school district and the students. The S.R.O.s have, in the first three months of the program, concentrated on developing rapport with students. As a result of this effort, the S.R.O.s have been able to develop information concerning illegal activity and have made several arrests and cleared several criminal cases. Many of these cases would have been handled within the patrol or investigative divisions of the Police Department. By the S.R.Os handling of these cases, other Police Department personnel were free to perform other duties. We are finding the S.R.Os increasingly involved in counseling situation involving issues ranging from truancy to theft. The S.R.O.s have interceded in several incidents in situations that constituted students sand �acultyyin discipline caseand persons, suding fights and confrontations The presence of the S.R.O.s in the school district and the several drug from related arrests they've made seems to be moving the drug activity away the school campuses and their environs. Direction has been given to the S.R.O.s to spend the next several weeks in a drug enforcement effort. We to send a message to believe that it is time those people selThQrefand a using drugs at school that we will not tolerate their activity. S.R.Os will over the next several weeks attempt to develop information that will lead to arrests of pushers and users alike at or near school grounds. t S.R.O. Program Report Page 4 December 5, 1986 We are also going to encourage faculty to make fuller use of the S.R.O.s in classroom presentations. We are also providing training opportunities for the S.R.Os to develop the skills and knowledge necessary to provide educational presentations to students in the classroom. You will find attached to this report job descriptions for the S.R.O.s. Those descriptions give a good picture of the framework of the program. You will also find a statistical report of the activities of the S.R.O.s to date. Dr. Joki will be providing a report representing the School Districts perception and evaluation of the program. As the program definition and the roles of S.R.O.s become more final, we will be able to better measure the impact of the program on our expectations of it. This is the first report on the program, hopefully the success of the program will dictate the need for a long series of reports. Di.:cn/0069W t t L= '.kms fit-`>+t" +-•5, 1h. Y - ACTIVITY REPORT FOR SCHOOL RESOURCE OFFICER PROGRAM (September Through November, 1986) Officer R. Peterson Officer G. Wayt (High School) (Junior Highs) Classroom Presentations 20 2 Counselings 5 23 Arrest Total 12 19 Drug Related 1 4 Investigations 6 20 Public Presentations 5 4 These statistics do not reflect the numerous contacts with students in informal settings. The incidents handled without; arrest, investigations or reportable counseling, or patrol time spent on and around the campuses. DL:bs0091W C s; SCHOOL RESOURCE OFFICER (TENTATIVE) GENERAL STATEMENT OF DUTIES: A professional, sworn police officer assigned to the Tigard School District who works in the High School and/or Junior High Schools within the Tigard School District to provide education, support, and counseling to students with special problems, serves as a law enforcement resource person to school faculty, staff, concerned parents, citizens, and represents area law enforcement to the School District. SUPERVISION RECEIVED: Works under the general supervision of school principal or assigned administrative staff member while on school premises. Reports to Office of Assistant Chief of Police or designated superior officer and performs all regular work described for police officer when operating out of Tigard Police Department. SUPERVISION EXERCISED: Supervision is not normally a responsibility of positions in this classification. May act as "Officer in Charge" of special incident on school premises (such as theft, drug overdose, suicide, or other type of student crisis or problem). EXAMPLES OF PRINCIPAL DUTIES: (Any single position of a class will not usually involve all of the duties listed and many positions will involve duties which are not specifically listed. The following are illustrative examples only.) 1. Serves as resource person, providing support and counseling for students with special problems, such as alcohol/drug abuse/addiction, family violence, child abuse/neglect situations, and the like. Works with students to correct problems and change behaviors before criminal activity has a chance to occur. 2. Provides education in classrooms or seminars on such matters as safety, drug/alcohol abuse/addiction, suicide prevention, rape awareness, and related matters, as needs of School District dictate. 3. Serves as liaison officer between the Police Department and the School District, helping to prevent crimes in the school system, conducting investigations into alleged criminal acts, maintaining peace and order, and assisting students with special problems. (Normally does not conduct investigation:, but serves as liaison between the Police Department and school officials.) 4. As directed, teaches classes and/or makes presentations to students, faculty and staff, community and civic groups, etc. , regarding safety, drug/alcohol abuse prevention, functions of SRO program; and otherwise promotes both the School District's and Tigard Police Department's image in the community. 5. Participates as member of the faculty in school activities and training and staff development programs. Also participates in athletic and social jj events, etc. , both in official capacity and as interested citizen to 4 promote well—rounded image of law enforcement officer to students, faculty, and citizens, and to develop relationships with students who don't normally come to this individual with problems. Functions as member of faculty "team", especially with dealing with student problems and/or participating in training or staff development programs. SCHOOL RESOURCE OFFICER Page Two 6. Maintai=ns "high visibility" and serves as authority figure on school campus, both to deter criminal acts and to promote a positive image of law enforcement among students and faculty. ]. Functions as coordinator or resource person between investigative efforts of the Tigard Police and/or other law enforcement agencies and the School District in criminal or drug investigations. Makes arrests as appropriate when viewing criminal acts on school premises. 8. Performs all duties described for regular police officer and assumes such additional responsibilities and performs related duties as expanding needs of the school Resource Officer program dictates. DESIRABLE QUALIFICATIONS: Baccalaureate degree preferred or combination of education, training, and experience equivalent to a bachelor's degree in law enforcement, psychology, sociology, education, or related field. Skill in investigations, juvenile police work, family and/or individual counseling. Effective verbal and written communications skills; self-confident, assertive; positive human relations, public relations, and interpersonal skills. Skill in dealing effectively with diverse citizen publics, business/civic leaders, news media, school officials, faculty and staff, and students at the junior and senior high school level. Ability to work effectively with school officials and faculty, promoting best possible image of law enforcement within the community being served. SPECIAL REQUIREMENTS: Must meet Oregon BPST standards for police officer. Attend School Resource Officer training within 12 months of hire date and attend school in-service training and staff development programs provided by the School District. Participates both in official capacity and off-duty in athletic and social events sponsored by the School District. Requires Oregon driver's license; residence within Clackamas, Multnomah, or Washington Counties. 0049W/0003W TIGARD PUBLIC SCHOOLL DISTRICT 233 AdMkds&vtlon Otfte 13137§,W.Pad iC Hkjt-way T tact Oregon 97223 Area Code 15031620-1620 .............E'r December 5, 1986 TO: CHIEF LEHR FROM: RUSS JOKI RE: SRO PROGRAM Attached is a summary of the SRO program: its purpose, projected benefits, data collected to date, and highlights of two recent activities. Overall, the District is very pleased with the program. To date, we have not had one negative comment from the public. As you know, I have asked Bob Jean to pian for the following funding schedule: 1987-88 Split funding between the City and District. 1988-89 City funding 759 of the program. 1989-90 City funding 1009 of the program. If I can be of additional assistance, please call on me. by SCHOOL RESOURCE OFFICER T16ARD SCHOOL DISTRICT 23 J PIARP0SE The School Resource Officer program was initiated for the following reasons; 1) A need to develop a positive image of police officers for school aged children. 2) A need to share instructional resources between the Tigard School District and the Tigard Police Department In terms of law enforcement, health education, and drug education. 3) A need to interrupt drug supplies, to apprehend drug users, and to counsel 'after-care' drug users who are students, 4) A need to interrupt drug supplies and to apprehend drug users who are non-students. 4) A need to assist school administrators respond to child abuse. 5) A need to assist school administrators respond to basic security and crime issues at and around the school campuses. A96UECM,0 BENEF/TS.• 1) A closer working partnership between Tigard Police and the School District. 2) A positive image for law enforcement among students. 3) A reduction in the number of student suspensions and expulsions that are drug/crime based. r 4) A reduction in the number of drug incidents in and around schools. 5) A reduction the number of neighborhood complaints about student drug use/vandalism/etc. It •• G) An increased awareness among and support from parents regarding drug use and related student behavior. DATA COLLECTED TO DATE.• ANECDOTAL REMARKS FROM PARENTS AND COMMUNITY have all been positive. CONCLUSION: Parents like the program's high visibility and believe that it is making a difference. STAFF ATTITUDE SURVEY reveals a high level of support for the program. CONCLUSION: Staff believes that the program is making a difference in terms of student attitude toward law enforcement, toward drug usage, and toward school safety, THE NUMBER OF DRUG RELATED SUSPENSIONS ' AND EXPULSIONS is substantially down this year. CONCLUSION: Many students believe the risks are too great to bring experimental drugs to school. STUDENT SURVEY INFORMATION collected under a Federal Grant is currently being scored by MIT and will be used as baseline data for a district wide curriculum program. SPEC/AL SRO ACT/V/T/ES OF INTEREST INSERVICE: The SROs are enrolled in the District's Teacher Training program to assist them with classroom presentations. COMMITTEES: The SROs serve on the District's Drug Steering Committee and Counselor teams which bring them into planning and group decision making roles for Youth Service Teams and other after-care programs. SCHOOL RESOURCE F OFFICER STAFF SURVEY 'to report The Tigard.-City Council has asked the school district ram The on the status of the School Resource officer thoughts of staff council is especially interested in he p�cmbr 8 meeting of members. The pPlea ert will complete this survey and return to your the City Council- building principal today. 1) Have you met the SRO who serves your building? YES NO what kind of law enforcement image is 2) in your opinions the SRO projecting' POSITIVE NEUTRAL NEGATIVE DON'T KNOW 3) In your opinion, what kind of "message' is the SRO image projecting to students: AUTHORITATIVE/ALOOF FRIENDLY/CARING DON'T KNOW Y 4) In our opinion, what impact is the SRO having in terms of student drug use: ABOUT THE SAME MORE USAGE DON'T KNOW LESS USAGE In your opinion, what impact is the SRO having in terms 5) our school: of the order and safety in and around y LESS MORE ORDER/SAFETY ABOUT THE SAME ORDER/SAFV-Y ommendations would you give to improve the G) What rec SRO program? THANK YOU FOR YOUR ASSISTANCE t WASHINGTON COUNTY, OREGON November 13, 1986 Bob Jean, City Administrator City of Tigard P.O. Box 23397 Tigard, Or. 97223 As you are aware, the voters on November 4th rejected the 30 per gallon County fuel tax increase that was enacted by the Board of Commissioners in June, 1985. As a result, the estimated countywide revenue from the remaining tax, on an annual basis, will be reduced from $4.4 million to $1.1 million. The reduced collection rate of iL per gallon will become effective as soon as the election results are certified by the County Elections Division. This is expected to occur within 10 days. The impacts of this action and plans to take corrective action will be discussed by the Washington County Transportation Coordinating Committee at their Novembar 14th meeting. Action on this matter is also scheduled for consideration by the Board of County Commissioners on November 18 or November 25. If you have any questions, please feel free to call me. Sincerely, Richard A. Daniels Director c: Community Dev. Director mayors/9 Department of Land Use And Transportation,Administration 150 North First Avenue Hillsboro,Oregon 97124 Phone:503/648-8761 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and City Council December 1, 1986 FROM: Bob Jean, City Administrator SUBJECT: 1986-87 Budget Revisions In September staff presented a comprehensive budget revision proposal for FY 1986-87. Council acted in the most urgent areas and deferred consideration on the balance. Particular areas Council indicated it wanted to review later were Police Dispatch (after service contracts were signed), Municipal Court, Records, and Capital Projects (after audit revisions were made). Subsequently, Council members have expressed concern over expanding business hours open to the public, the Downtown Study, traffic and transportation programming, Senior Center and Civic Center improvements, and generally avoiding service level cuts while maintaining Level II services. Due to underexpenditures by Department mangers in FY 1985-86 and revenue increases from increased activity levels above estimates both this year and last, the attached budget revisions can be made and still hold reserves above our 5-Year Plan goals. Instead of the $700,000 General Fund carryover reserve we could snake the necessary service level and project adjustments and still hold about $1 million for carryover. Should Council also want to purchase the adjacent Sturgis property northeast of the Civic Center for about $200,000 the General Fund carryover reserves would still be around $900,000 or $200,000 ahead of goal. 12/86 REVISIONS, SUMMARY o Police, Records-Secretary/Clerk (.5) $9,000 -- This position would allow Police to expand its non-emergency business hours from 9-4 to 9-9. It is fee supported from the $10,500 in signed Dispatched service contracts. o Community Services, Court:Records/Court Manager (.5) $12,000 --- This position allows us to catch up on the Court backlog and would be fee supported from increased collections of fines imposed but delinquent. o Community Services Records:Records OAI (.5) $9,000 — This position allows us to begin working on the City-wide records backlog, avoids capital outlay/rental costs for records storages, and allows us to rotate staff within the Division to increase business hours from 9-4 to 9-5 Monday-Friday. o Library:Library Assistant I (.5) $9,000 — This position allows us to rotate staff coverings to increase Library open hours and keep up with the increased circulation workloads. r o Library:Reference Librarian P/T (.25) -- This position allows us to 1 expand reference services from 4 days to 6 days per week and increase t reference service hours each day. o Community Development:Development Services Manager — This is a reclassification of an existing Section Manager to Division Manager within existing appropriations. The Division Manager is responsible for the Planning, Building and Engineering services sections. This charge will free up the Community Development Director's time to assist with top level projects and Council goals. r. o Community Development, Planning:Assistant Planner I (.5) $12,000 -- This is an entry level planning professional position which allows us to rotate staff assignments to increase business hours, development review services, and reassign the Senior Planner to the Parks, Downtown and other special F projects. o Community Development, Engineer:Traffic/Transportation Engineer (.5) $18,000 — This City Engineer has been almost totally involved with CIP/LID projects and had had virtually no time to work on the Council's Transportation Public Facilities Plan and Streets CIP goal. If this goal is to be achieved, some resource adjustments are needed. This change is fee supported from Street funds. o City Attorney $10,000 — City Attorney participation in the Court Study and assistance with the Court backlogs should be covered by increased Court revenue collections and return ongoing revenues in the future beyond current costs. . a General Government — The $5,000 for the City Newsletter covers the increased circulation into Metzger and maintains newsletters at 9 per year. The $5,000 for the phone system upgrade adds more lines, reduces busy time and responds to increased phone call levels. o Capital Outlays $62,000 — See Table #2. RECOMMENDATION Staff recommends that Council direct staff to bring back a Contingency Resolution for $33,000 to maintain Level II Services and increase business open hours in all Departments; $64,000 for special projects and contingency adjustment; and $60,000 for Senior Center and Civic Center capital improvements. These Operating budget adjustments add 3.25 full time equivalents for existing appropriations bringing staff from 108.5 to 111.75 FTE. E Staff further recommends that $200,000 be held in contingency reserve above and beyond the $700,000 General Fund carryover reserve to be used by Council to purchase the Sturgis property in January should Council so decide. BJ:bsi245p i BUD CITY OF TIGARD, OREGON Aft 1986-87 BUDGET REVISIONS TABLE #1 IF REVENUES 1986-87 ADOPTED ESTIMATED REVISED NOTES: (10/20/86,) 6/86 9/86 12/86 GENERAL FUND Beginning Balance 600000 1165000 1028304 428304 Carryover '85-86 Property Taxes 1607500 1607500 1607500 Other Agencies 494000 494000 494000 Fees and Charges 518000 518000 568000 Development Fees. . . . . . Charges/Services 22000 22000 22000 Fines 6 Forfeitures 146000 146000 155000 w/Collection Enforcement Franchise Fees 790000 790000 790000 Use Money/Property 54000 54000 104000 Interest on Fund Balance Other Revenue 45000 45000 45000 GENERAL FUND 4276500 4576500 4813804 537304 Increase FEDERAL REVENUE SHARES 40000 <20000> 67500 27500 BFD Carryover SUBTOTAL 4316500 4556500 4881304 564804 Increase STATE GAS TAX 440000 488000 615000 124912 BFB Carryover COUNTY GAS TAX 400000 355000 396000 57155 BFB Carryover COUNTY ROAD LEVY 70000 173000 140000 63263 BFB Carryover SEWER FUND 890000 955000 1100000 340042 BFB Carryover STORM DRAINAGE FUND 360000 390000 360000 Subject to Audit Adjmt. BUILDING FUND 22000 0 0 See Fed. Rev. Sharing STREETS SDC 460000 660000 812000 232713 BFB Increase PARKS SDC 110000 205000 180000 58725 BF8 Increase SPECIAL ASSESSMENT 4521000 4521000 4521000 N/C BOND DEBT 296000 296000 296000 N/C TOTAL BUDGET 11885500 12599500 13301304 1245p CITY OF TIGARD, OREGON 1986-87 BUDGET REVISIONS TABLE #2 LEVEL II CONTINGENCY/ GENERAL FUND TOTAL 12/86 LSERVICE PROJECT CAPITAL CONTINGENCY PROGRAM REVISIONS PROJECTS REVISION FY 1986-87 ADJUSTMENTS ADJUSTMENTS POLICE 9000** 9000 Secretary/Clerk* (.5) COMMUNITY SERVICES Records/Court Mgr.* (.5) 12000** 9000** 21000 OAI Records Clerk (.5) LIBRARY LAI Library Asst. (.5) 9000* 15000 .Reference Lbn. P/T (.25) 6000 COMMUNITY DEVELOPMENT Development Srvc. Mgr. < � Asst. Planner I* (.5) 12000 Traffic/Trans. Engr. (.5) 1800Q 30000 CITY ATTORNEY Court Study 5000 5000 10000 Mun. Court Backlog* GENERAL GOVERf1M1ENT Newsletter 5000 Phone System Upgrade 5000 10000 <SUBTOTAL OPERATIONS BUDGET) <31000> <64000> <95000) SENIOR CENTER REMODEL 17500 >; OLD CITY HALL REPAIRS 7500 CIVIC CENTER 5000 Signage 2000 000 .Exterior Lighting 1000 Town Hall Buffet 4000 Entry Carpets 15000 Police Remodel 3000 Court Desk Remodel <SUBTOTAL CAPITAL) <2000> <60000> <62000> TOTAL PROGRAM REVISIONS 33000 64000 60000 157000 (STURGIS PROPERTY? 1/87?) (200000?) * FEE SUPPORTED ** INCREASES BUSINESS HOURS *** POSITION RECLASSIFICATION ONLY s <NON-ADD> .245p CITY OF TIGARD, OREGON 1986-87 BUDGET REVISIONS TABLE #3 EXPENDITURES 1986-87 ADOPTED ESTIMATED REVISED CONTINGENCY REVISED ,(10/20/86) 6/86 9/86 _ 12/86 12/_86 12/86 COMMUNITY SERVICES: POLICE 1675000 1675000 1710000 9000 1719000 CS-ADMINISTRATION 108239 108239 104239 104239 CS-FINANCE & ACCT. 207216 207216 207216 207216 CS-SUPPORT SERVICES 156545 156545 176660 9000 185660 CS-MUNICIPAL COURT 80000 80000 80000 12000 92000 LIBRARY 287000 287000 303630 15000 318630 SOCIAL SEkVICES _ 40000 40000 40000 40000 COMMUNITY SERVICES 2554000 2554000 2621745 45000 2666745 COMMUNITY DEVELOPMENT: CD-ADMINISTRATION 150000 150000 157000 157000 DS-BUILDING/CODES 166000 166000 198430 198430 DS-PLANNING 187500 187500 228110 12000 240110 DS-ENGINEERING 253500 253500 297405 18000 315405 PW-SHOP/SERVICES 162000 162000 162000 162000 PW--WASTEWATER 215000 215000 215000 215000 PW-STREETS 445000 445000 445000 445000 PW-PARKS _ 170000 170000 170000170000 64>Mf{UNITY DEVELOPMENT 1700 1749000 18.72945 30000 1902945 POLICY & ADMINISTRATION: CITY COUNCIL 30000 30000 30000 0 30000 CITY ADMINISTRATION 157000 157000 157000 0 157000 POLICY & ADMINISTRATION: 1670001_ 87000 187000 0 187000 GENERAL GOVERNMENT 550000 550000 550000 20000 570040 <S-T OPERATING BUDGET> <5040000> <5040000> <5231690> <95000> <5326690> DEBT SERVICE 816951 816951 816951 0 916951 ALL OTHER: CIP-CIVIC CENTER 22000 0 77000 62000 139000 WASTEWATER 33000 303000 333000 333000 STREETS 482500 453750 482500 482500 PARKS 83000 83000 83000 83000 LID PROJECTS 4000049 4000049 4000049 _- 4000049 CIP SUBTOTAL 4920549 4839799 4975549 62000 5037549 <S-T APPROPRIATED> <10777000> <10696750> <11024190> <157000> <11181190> CONTINGENCY & GENERAL 825750 7145000 1120364 (STURGIS?) 963364 UNAPPROPRIATED - Fed RS 27500 27500 Sewer 95750 160750 300000 305750 Storm 20500 50000 20500 -0- St. Gas Tax 76000 124000 250000 251000 41 Co. Gas Tax 80000 35000 80000 76000 Co. Road 103000 100000 80000 St. SDC 10000 190000 2901100 346500 Park SDC O 95000 88750 0 70000 ;CONTINGENCY SUBTOTAL 1108000 1902750 2277114 <157000> 2120114 ALL OTHER 6028549 6742549 7252663 N/A 7157663 'TOTAL BUDGET 11885000 12599500 13301304 0 13301304 -. ru I245p µti-r. . O-DONNELL. RAMIS. ELLIOTT & SCREW ATTORNEYS AT LAW 1727 N W HOYT STREET PORTLAND. OREGON 97209 15091 222-4402 >i DATE November 19, 1986 To Tigard City Council FROM City Attorney's Office RE Tigard Municipal_Court Comprehensive Court Study Page 1 The City Council has asked our office to identify issues we would recommend having made part of the comprehensive municipal court study. We are pleased to accommodate this request. Background In April 1986 the municipal court moved from its old location at the Tigard Church to its present location in the civic center. li Since the move, we have observed a subtle, yet noticeable change . Court decorum is more formal. Defendants and attorneys appear more respectful of the proceedings. In addition, the municipal court now conducts jury trials on a more frequent basis. The backlog of cases which predated our role as prosecutors has been 77 cleared up. These factors help form the backdrop for a comprehensive court review. With this in mind, we offer the iA following suggestions: Profile of Existing Court We recommend that the study begin with a complete profile of the existing court. This profile would include information on the following: 1. The monthly average number of infraction. and misdemeanor arrests made by Tigard police; 2. The monthly average number of infraction and misdemeanor _ arrests which do not ripen into formal charges, or which are dismissed prior to trial; 3. The monthly average number of cases, categorized by charge, cited into municipal court; 4. The monthly average number of misdemeanor cases, categorized by charge, cited by Tigard police into Washington County Court; 5. The average sentence, categorized by charge, imposed after plea or conviction in municipal court; O'DONNELL. RAMIS. ELLIOTT & CREW ATTORNEYS AT LAW 1727 N.W HOYT STREET PORTLAND. OREGON 97209 15031 222-4402 DATE November 19, 1986 To Tigard City Council FROM City Attorney's Office RE Tigard Municipal Court -- Comprehensive Court Study Page 2 S. The average sentence, categorized by charge, imposed after plea or conviction in Washington County District Court; 7 . The average monthly hours assigned to municipal court duties by the judge, prosecutor, supervising city administrator, court clerk, assistant clerk, bailiff , other support staff ; S. The average cost of processing cases categorized by final disposition: dismissal; civil compromise; diversion; court trial; jury trial ; fine only; community service; jail term; probation; other sentences. Based on this profile of the existing court, we believe the City can gage with particularity the cost and impact of the present Municipal Court. As part of this profile, we recommend comparing similar data from other municipal courts (e.g. , Beaverton, Hillsboro, Lake Oswego) . In this manner, the City will be able to determine current efficiencies and inefficiencies in Tigard Municipal Court. Additionally, the City will be able to determine how efficient or inefficient other jurisdictions are in light of their differing case loads. Court Policy We recommend the following policies be reviewed: 1. Range of crimes cited into Municipal Court -- Municipal court currently prosecutes infractions and a limited range of misdemeanors. The existing court profile mentioned above will give a specific breakdown of those crimes which are brought into municipal court and those which are referred to Washington Crunty. This profile will also give a breakdown of those' crimes which are e' within the jurisdiction of other municipal courts. Such information will help form a basis for reviewing the range of crimes cited into municipal court. O'DONNELL. RAMIS. ELLIOTT & CREW ATTORNEYS AT LAW a==:. 1727 N W HOYT STREET PORTLAND. OREGON 97209 1503! 222.4402 DATE November 19, 1986 To Tigard City Council FROM City Attorney's Office RE Tigard Municipal Court- Comprehensive Court Study Page 3 We recommend that the full range of cases over which the court may have jurisdiction be reviewed to identify which, if any, other crimes should be cited into municipal court. We recommend that the City review the following options, among others: (a) Dispense with municipal court and refer all cases to Tigard Justice Court and/or .4 Washington County District Court ; (b) Retain municipal court but narrow the range of cases heard from present levels; (c) Maintain the municipal court at current levels; (d) Expand the range of cases cited into municipal court. To facilitate this review, we recommend the following considerations be evaluated: (a) The fiscal impact of closing or restricting fi the jurisdiction of the municipal court; (b) Whether the City envisions providing a municipal court as part of its service to the citizens; (c) The additional cost in time and money by adding a criminal category (e.g. , D.U.I.I. ) to the municipal court docket; (d) An evaluation of whether fines from specific crimes would offset additional costs; } (e) The impact of certain criminal categories on the need for more frequent jail terms (and the added cost therefor) , and other administrative overhead such as community service supervision and bench probation. 11-1. . O'DONNELL. RAMIS, ELLIOTT & CREW ATTORNEYS AT LAW 1727 N W HOYT STREET PORTLAND. OREGON 97209 15031 222-4402 DATE November 19, 1986 To Tigard City Council FROM City Attorney's Office RE Tigard Municipal Court -- Comprehensive Court Study Page 4 (f) The impact of an expanded court on the municipal court judge's case load. If the City elects to expand the range of crimes cited into municipal court, we recommend that the City evalukte whether an additional judge will be required to assist in deposing of the court docket. 2. Court administration Municipal court may have reached a threshold after which additional administrative support will be required to maintain appropriate levels of service. Reviewing the level of administrative support is appropriate, particularly if the City elects to expand the jurisdiction of the court. 3 . Role of Prosecutor -- The municipal court prosecutor currently appears at monthly attorney trials and, when needed, at additional times for jury trials and other individual appearances. The prosecutor does not screen any cases before prosecution. Rather, the prosecutor receives files after charges have been lodged and carries them through resolution. We recommend that the prosecutor's role be reviewed in conjunction with a review of the range of value of cases to be cited into Municipal Court. Based on these other factors, we recommend the following areas be addressed specifically: (a) The amount of time thaonethalfutimeld e devoted position; full-time prosecution (e.g. , P position; quarter-time position) . (b) The degree of involvement the prosecutor would play in screening cases before filing formal charges. (c) The role of the prosecutor in working with the Tigard Police Department and other City departments or personnel. �''`,� 4. Court formality/informality -- as discussed above, the relocation of the municipal court from its old church classroom facilities to the new civic center may have • O'DONNELL. RAMIS. ELLIOTT & CREW ATTORNEYS AT LAW 1727 N.W. HOYT STREET PORTLAND. OREGON 97209 :; 15031 222-4402 DATE November 19, 1986 TO Tigard City Council FROM City Attorney's Office RE Tigard Municipal Court -- Comprehensive Court Study Page 5 altered public perception of the court. An evaluation of this changed perception. as well as a determination of how formal the municipal court should become is timely. 5. Court procedural rules -- Each court has the authority to promulgate rules of procedure to help the court run efficiently. Because of the increased volume of cases, and because of the more frequent use of jury trials, it may be timely to review whether rules of procedure should be adopted for Municipal Court. Authority to promulgate these rules rests in the Municipal Court judge. 5. Charaina crimes and infractions under state statute versus citv�a dinance -- Under the Tigard Charter and Municipal ^ode, misdemeanors are cited into Municipal Court under applicable Tigard Ordinances. Traffic infractions are cited into Tigard Municipal Court under the applicable state statute. The City may wish to review whether to adopt a city ordinance identical to the state vehicle code so as to allow citing traffic offenses under Tigard Municipal Code. This change in citation form may have different appeal and revenue consequences for the City. Review of those consequences may be to the City's advantage. 7. Court appointed attorney4' fees -- Court appointed attorneys are currently paid a flat fee. They are paid $75 for all work up to trial and an additional $75 if the case proceeds through trial. This fee structure does not change in relation to the complexity of the case or the amount of time required to mount an adequate defense. We recommend that the fee structure for court appointed attorneys be reviewed. Other municipal courts may be useful resources for this review. Factors to consider include the following: . - O'DONNELL. RAMIS. ELLIOTT & CREW ATTORNEYS AT LAW 1727 N.W. HOYT STREET PORTLAND. OREGON 97209 ' (503) 222-4402 DATE November 19 , 1986 To Tigard City Council FROM City Attorney's Office RE Tlaard Municipal Court -- Comprehensive Court Study Page 6 -- The nature or number of charges filed against the defendant; -- The manner by which the case is disposed, including; (a) Dismissal prior to trial (b) Civil compromise or diversion (c) Plea only (d) Court trial (e) Jury Trial (f) Removal of case before trial to Washington County District Court (g) Appeal of municipal court conviction to Washington County Court S. Investigation fees -- the municipal court currently does not provide for additional investigation fees when requested by indigent defendants. Some cases, particu- larly misdemeanors, may require more than simple review of police reports and witness statements. This policy warrants review. 9. The service of subpoenas -- the municipal court clerk presently serves subpoenas by first class mail. Under applicable statutes, this form of service is not effec- tive to compel the presence of a witness who does not wish to appear. A witness may be compelled to appear in court only it he is personally served with a subpoena. While service by mail is usually effective, in some cases witnesses are reluctant to appear absent legal compul- sion. We recommend that the policy governing service of subpoenas be reviewed to determine whether alternative forms of service may be appropriate under given circumstances. ORS 136.585 authorizes any person over the age of 18 to k serve a subpoena in a criminal case. Accordingly, we recommend that a review of subpoenas include the relative 4 cost and/or desirability of having. the following persons L; serve subpoenas: O-DONNELL. RAMIS. ELLIOTT & CREW ATTORNEYS AT LAW 1727 N.W HOYT STREET PORTLAND,OREGON 97209 s 15031 222-4402 DATE November 19, 1986 TO Tigard City Council FROM City Attorney's Office RE Tivard Municipal Court -- Comprehensive Court Study Page T (a) City Employee; (b) Private Process Server; (c) Tigard Police Officer; (d) Other authorized adult. 10 Uncollected Revenue -- The municipal court loses revenue annually through uncollected fines. We recommend that methods for efficiently collecting fines be reviewed. This may include, among other things, the following: (a) The use of an employee or staff person to enforce the collection of fines; (b) The use of charge cards (e.g. , MasterCard/Visa) to pay fines; (c) Authorizing other city departments to assist coercing the collection of fines (e.g. , not issuing building permits or business licenses until fines are paid) . (d) Other alternatives. CONCLUSION The city attorney's office is interested in working with the City to perform a complete evaluation of the Municipal Court in the City of Tigard. Certainly, a great deal of valuable information and advice can be obtained by contacting other local courts. We hope the above recommendations are of use. We will be happy to contribute what we can to any actual review process that is performed. Gfi7- »:dd 11/19/86 MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and Council November 5, 1986 FROM: Loreen Wilson SUBJECT: Records & Court Needs RECORDS NEEDS Per Council request, staff has developed information regarding the npQds in the records area, specifically in addressing development of an adequate information/records management program for the City. Attached (item #1) you will find a memorandum from the Records Management Committee which identifies their assessment of the program needs and concerns. They make the recommendation that Council develop an aggressive approach to records management as soon as possible to protect and preserve the accuracy of the official City record. Attached are copies of proposed work programs for the Records Section. The first work program (item #2) shows the anticipated timeline to accomplish the program implementation with one employee with implementation of micrographics by 1990. The next two sheets (items 03 & #4) indicate the timeline for the same program with the existing employee and the addition of a Records/Court Manager and a File Clerk (OAI) with implementation of micrographics by FY 87-88. In looking at the concern with record retrieval ability and the actual preservation of the City record, I recommend staffing this area immediately. Attached are also copies of the records room before the relocation (item #5), and the vault and records room at the Civic Center (item #6). Last but not least, a copy of the Council files which shows the amount of record we create today versus 20 years ago (item #7). It should be noted that with a Records/Court Manager, only one quarter of this position would be working in the Records area during most of 1987. The records tasks during this time are mainly labor intensive sorting of records and identifying record series with departmental staff. Near the and of 1987, the Records/Court Manager would spend approximately one half of the time in records and would be very active in the development of the procedures/policy manual and micrographics study and implementation. COURT NEEDS Since the Municipal Court function came under the management of Support Services (7/1/84), the major focus has been to streamline the process and become as cost effective as possible. Revenues have increased dramatically due to revised bail and fine schedules with a streamlined approach to processing the caseload. However, it should be noted that with a constantly increasing caseload anticipated revenues are tracking lower this year than they should. This is mainly due to the lack of staff time to take aggressive steps in collections. The following list notes revenue/FTE, caseload/FTE, and average collection/case over the last three years. s PAGE 1 AVERAGE COLLECTION FY FTE REVENUE/FTE CASELOAD/FTE PER CASE 84-85 1.5 $ 88,995 3072 $28.97 85-86 1.5 109,389 3186 $34.33 86-87 1.5 99,47b 3240 $30.70 The court desk was in the process of being streamlined in 84-85 and the average collection per case was down. In 85--86, the court operation was fairly streamlined and operating in a very cost effective mode. Since the backlog was developed during the move this spring and summer and a compounding effect of inadequate staffing, the slight increase in caseload has brought the court collections almost back to the starting point in 1984-85. Since the 86-87 figures are based on 10/31/86 data, I do anticipate the collections will continue to drop more than indicated in the above figures with existing staffing level.. In the last three months the uncollected fine amounts have tracked as follows: September, 1986 $ 8,858.63 October, 1986 $ 9,641 .88 November, 1986 $11,001 .54 This is a 20% per month increase of the uncollected fines. If this trend continues at a rate of 20% each month the total of outstanding fines will be $39,420.50 by the end of this fiscal year. Staffing Request: Municipal Court currently shows 2 FTE in the 86-87 budget. It is important to remember that .5 FTE has been serving as the Information/Cashier person for city--hide supF^r+:. As the following chart indicates, Municipal Court can be cost effective if staffed appropriately. TOTAL TOTAL NET FISCAL YEAR REVENUE_ EXPENDITURES REVENUE RECEIVED 1981-82 $ 57,342 $ 23,694 $ 33,648 1982-83 55,650 25,156 30,494 1983-84 62,230 38,066 24,164 1984-85 133,492 64,132 69,360 1985-86 167,083 56,995 110,088 1986-87 146,000 54,850 91,150 The Records/Court Manager position would cost $12,000 for this fiscal year. Staff should be able to increase the total revenue amount to at least $155,000 to $160,000 with the new Records/Court Manager position and also assist with the major court study which was outlined in your packet of 12/15/86 by Legal Counsel's office. With the manager spending three fourths of the time in Court during 1967, the court study should be able to be accomplished in a timely fashion. Revenue $ 165,000 Highlighted area on graph 160,000 indicates increase of revenue, 155,000 over anticipated,with hire 150,000 NL of Records/Court Manager 145,000 140,000 135,000 PAGE 2 130,000 84-85 85-86 86-87 MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council December 5, 1986 FROM: Records Management Committee ii ll Quillard, Records Clerk Alice Carrick, Police Department Bif GeorgeAnne Miller, Library Loreen Wilson, Comm. Services Liz Newton, Community Development { SUBJECT: City Records Concerns r RECORDS HISTORY IN THE CITY OF TIGARD The City's records has been a growing concern of staff Far a number of years. As the City grows more 'official record' is created. Micrographics was budgeted in 1974 and identified as a need to keep up with the records growth in the City. However, a micrographics study was not begun due to workload constraints. The City kept up with daily central file filing needs over the next 9 years by using various office staff members as they were available. In 1978, the City Recorder spent almost two months to perform a major purge of the records to create additional file space. In the fiscal year 1983-84, the City hired a Records/Court Manager to begin addressing the on-going records needs. This position was eliminated with some staff changes and the City Recorder has acted as the Records/Court Manager since that date. On 7-1-85 the City hired a Records Clerk and in November of 1985 used a temporary full-time office aide to assist with the records process. The Records Management Committee was formed in the fiscal year 83-84. The q task assigned was to develop an Information/Records Management System for the City. Since the Committee is comprised of staff members from each department, the task has been easier to monitor. INFORMATION/RECORDS MANAGEMENT PROGRAM DEVELOPMENT STEPS As approved by the Executive Staff in December of 1985, the records process priorities have basically remained the same for the past year. Between 1/86 & 6/86 of this year, however, the majority of time was spent coordinating the relocation and reshelving of City records. The following steps were adopted t by the Committee for development of the Information/Records Management Program in order to properly address the records needs in a logical and sequential process. It is the opinion of the Committee that to follow this procedure will be the most cost effective way to implement a comprehensive records program which can serve the City for a number of years to come. Records System Design/Development Priorities: A. Record Survey - This step entails sample records lists sent to City divisions to assist them in identifying their records. This step is basically finished, although more input is needed from Engineering and the police Department. PAGE 1 .x- B. Record Inventory - This step requires identifying every record of the City by name, description and size of record. The record's purpose, rate of usage, and suggested retention is also identified. (See attached form which the State Archivist requires.) We are presently in the process of completing the Community Services' inventory. Community Development, Administration, Library, Police Department, and Municipal Court records will follow. The adopted order of implementation was based on the following issues: o Records storage space needs. (Community Services and Community Development had the least amount of storage and floor space and created the largest volume of records per year). o Commitment of time by the Department to assist in the detail-oriented inventory form creation. C. Classification System/Retention Schedule - This is the record program's most important document. From it, legal opinions about records can be obtained as well as administrative, fiscal, operational, research and archival considerations. The schedule will help in determining a range of issues in information/records management program procedures. These include correspondence filing needs, forms management, new or improved filing systems, records center storage needs, microfilming, and vital records retention to name a few. The Committee is currently developing a functional filing system (versus a departmentalized file system) which will be alpha-numeric and color-coded. D. Convert Files to tetter-Size, Side-Tab Folders - Once Executive Staff `ass approved the classification system, we will be able to convert the folders from drawer filing software to shelf filing software. This will not only increase file inches in the vault and records room, but will also improve filing and retrieval time. E. Revise Destruction Ordinance - After a retention schedule is approved by Executive Staff, it is required by the ORS to be referred to the State Archivist for approval. After this step, the Council will be asked to revise the records destruction ordinance accordingly, allowing for more efficient records control and space utilization. F. Develop Policy & Procedures Manual - Once a Classification System/ Retention Schedule is in place, the Records Staff will be able to develop the City-wide policy and procedures manual. This will be reviewed by the Records Committee and will not only include the retention schedule, but will also contain procedures dealing with processing records from initiation of the record through archival retention and micrographics. This will keep the City's on-going records efforts uniform and as cost- effective as possible. G. Micrographics Cost Study - For the City to have the best possible micrographics policies and procedures, an in-depth cost study is needed. This will not only look at the issue of an in-house operation versus utilization of a service bureau, but will also answer questions such as: Should everything over a certain retention period be microfilmed? What format of micrographics should be used for each record? What equipment is needed? From this study a micrographics program could be initiated cost- effectively on a City-wide basis. ; i PAGE 2 z - Create Other Program Elements - These elements caanagese addedto he N include policy & procedure manual. They historical records information management, reprographics management, program, and mailroom management to name a few. STORAGE NEEDS ASSESSMENT torage of While assessing the utilization of sPialsl we hCenter encountered several spotential records, supplies, and surplus mater problems: mit The normal A. The Central Records Room is nearly filled to cepa' Y records path is: creation of record in to vault until destroyed oved to records room while accessed regularly; file m July 1, Sault and record manoms are records willpbeed to be able to beidestroyed led to Ponce yab retention 1,987. Although y ram is implemented, with the continuing schedule and microfilming program rds created results in a greater nee annual growth in the amount of reco for central storage space• plus materials and auction items are taking B. On-Site Storage Rooms: sur up valuable on--site space- C. The Office Supply Room is also an area of concern. Commercial and industrial building Plans, which are a permanent record, are being stored inappropriate far two reasons; (1) the in the Supply Room. This is deemed and (2) the plans are old enough that area is needed for office supplies; the record is becoming unsalvagable. Due to their size, there is no room ually for them in the records room or vault. It is anticipated that eVif tthese they will be microfilmed (but a short term solution is needcoued place larger storage items were removed from the Supply Room, staff would enable the City to quantities of computer paper and copy Paper, realize a cost savings with bulk purchases. D. Reference books and material are taking up valuable office space. There are also about 10 boxes of Planning Division reference materials in est each department be encouraged to the Town Nall Storage Room. We sung kept in the work area. If this review the reference material being be appropriate to transfer material is used less than once a month it may ference Section. Ttyvebe this to the Library's local Government Rehe impossible for the Library to process this met riasl material at this ttoean interim the Records Staff would be happy storage area until the Library can process. Several storage options were studied. The following recommendations are offered for your approval: A. TOWN HALL STORAGEAR EAatt cOy'nstaiarearsshouldshould be used usedtoforstore storage Hall of furnishings only. processed for destruction, and rarely—accessed pl�nso� iswill rofree rds being some space in the records room, the Building vault, and supply room. PAGE 3 B. CENTRAL RECORDS ROOM - Convert the room to a mobile system. Spacesaver originally successful bid the shelf-filing system in the vault and records room. They have offered a quote using the same pro- rated pricing as in November of 1985. For $7300 the City could maximize the file space in the records room. C. JANITOR STORAGE ROOM - This room should remain free of storage. The purpose of the room is to storage janitorial items and to have lockers available to office staff and inspectors. D. OFF-SITE STORAGE - After looking at the price of converting the Public Works Shop area (i.e. clarifier building-unable to be used; cement block building--reroofing at $2800; installing a pole building $3000+ depending upon the size of the building) the Committee recommended staff use the two rooms at the rear of the City building on Main Street where the Chamber of Commerce is located. The Chamber isn't leasing these two rooms. The rooms are accessible from the back of the building, therefore not disturbing any building user. Best of all this option would not cost the City anu money to utilize the area. The Committee recommends using these rooms for storage of surplus and auction materials. This would allow efficient use of the storage, janitor, and supply areas in the Civic Center building. The Committee has not discussed this option with the Chamber of Commerce. The City Administrator has indicated his office will be making this contact. AGGRESSIVE PROGRAM NEEDED In addition to the tasks identified within the Information/Records Management Program portion of this memo, approximately one-half of the Record Clerk's time is spent on tasks which remain virtually constant. These include daily file preparation and information retrieval, destruction of records, staff meetings, training personnel, word processing and correspondence, meeting room set-up/tear-down and court bailiff duties. Also, there is the on--going process of converting and reorganizing existing records in the vault and records room and vital records index creation which is all very detailed work and time consuming. With the Records Section Providing support City-wide.--we would encourage the_ City Council to consider options that would allow an aggressive implementation of the Information/Records Management System. We recognize the City's need for an effective information management program and stand ready to assist in this process. lw/4413A PAGE 4 • STATE OF OREGON sacREtARY Or STA' RECORDS INVENTORY SHEET ARCHIVE:DIVISIOFI DAM ws[Ncr sseowow "Its"No. fesNer ANO SU404VISION an FINANCIAL SERVICES TY OIGARD, .owl/,,,I,/a[w.Irw/lr F T DISBURuS n .v NI "us CASH DIEMENT LEDGER (J.E., RECEIPTS AND EXPENDITURES LEDGER) O[K"1/"ON AND YK or"[CO"D iMI[Y: JOURNAL RMIgS RECEIPTS AND EXPENDITURES LEDGER FY 195919"0-- FY 19 0-81 Ledger containing hand-written entries of journal eatrieaateeVamount and disbursements. For disbursements ccount distributionns check of amount duenumb . Maintainede of echronologically in of check, fund number, an 12" X 18" vinyl-guard binders. CASH DISBURSEMENT LEDGER � l - PRESENT) Weekly computergenerated report listing disbursements, excluding Includes amount if check, name of vendor, due date, invoice number, payroll, by check number. logically in check number order by fiscal Togr in 1 and fund number. Maintained chronowith the data binders. Used to provide record detail fdrmsiatregistersing of cofua11 citypaya-produced checks. ether producedchecks. d this PayrollRegister, IS 7N[AK AM//10[N t0 Tus"ago**"* No. . N Tom swr "woN tLKwN9091 DgwAf" found on Check Copies, No, although all information exceptnexcept checbers k nulaber can is Cc contained inPurchases Accounts Payable (2 years) and all information By Vendor Report (3 *tears). H owscnso,I/cTYt"TIM rwwaes./lw�*IeR Retain latest fiscal year int e Retained by fiscal Year in the Accounting Offic 12 years. until completion of the audit. Transferred to Accounting officeer until the completion oecords ntof the the Records Center. � RY I�I'IYf /sl - --- -- . f/411M M IIOII[K I,OOAr10N[ INCiYilr[ Chronological Accounting Office 7/86-Present Chronological Records Vault, Cash FY1983/84-FY1985/86 .75 cu.ft. DisburseaeutLedger Chronological Records Vault, J.E., pY1959/60-FY198fl/81 3.5 cu-ft. Receipts&lipenditures MISSING: CASH DISE EMENT LEDGER (FY198 /82 - FY 1962/83) OTHER TERMS: Check R aster, Accounts Pa ble J.g., RgCEI AND EXPENDITURES ER IS ALSO ID IPIED WITH H RECEIPT MONTHLY PORT AND AS A REC SERIES IN JOUBN ENTRIES BECAUSE P THE SECTION DEALING WITH THOSE RECORDS WHICH ARE IN ED IN THIS LEDGER. 5-7 .11.....[..» w/n NI"w-' " . [ MwKat.M[«.. "M ME f"" w...«"Lb I.1sNt'1N i INSTRUCTIONS FOR COMPLETING RECORDS INVENTORY SHEET This form is used to identify and define each record series held by an agency and to appraise the value of each series. A "record series" consists of public records arranged in an organized file or set of files which can be described, handled and disposed of as a unit. The following will be of assistance in com- pleting the form. AGENCY RECORD SERIES NO.: Assign a number to each record series for future use as a short reference. Letter—number combinations are good, using one to three letters for each organizational division or function, followed by serially assigned numbers. TITLE OF RECORD SERIES: Use a short but explicit title. Add, as necessary, adjectives such as, closed, deferred, cancelled, to clearly distinguish related series. DESCRIPTION AND USE:,Summarize the content, purpose, and use of the records. State their physical size and characteristics, such as: 3 x 5 cords, tab cards, letter size forms, case files, etc. Add dates (in paren- theses) if format or size has varied during the years. Often several records will make up a single active file: (a) if the total file is retained or destroyed as a unit, this should be inventoried as ont. record series, describing each item: (b) if the items are later to be separated each grouping should be inventoried sepa. rarely, also mentioning they are a part of the larger file. 45 THERE AN INDEX: If a separate Index exists describe it here. what is its physical form, arrangement, location, retention period? (List it on a separate inventory sheet as a separate record series.) IS THERE DUPLICATION: if duplicate recordt or duplicating information is known to exist in another record series, give the title of the record series and Its location or state the nature of the duplication, such as: extra copies, some information in another series, summaries Of condensed versions, information combined with Other data, etc. What is the retention period of the duplicating series? PRESENT PRACTICE: (For the guidance of a decision on "suggested retention".) State length of time records aro now held after a file cut-off point, such as: completion of audit, closed case, inactive, etc. How long in office space? Agency storage? Records center? SUGGESTED RETENTION: State the number of years, months,or days (or the word PERRMANENtheme tel should be kept, and after what file cut-off. Consider only you alegal retention regardless of location. PHYSICAL INVENTORY: list separately, in the five columns below; each stored batch of the records series. (1) FILING OR STORAGE LOCATIONS: In what building, room, cabinet, drawer, is each batch of the series located? Code letters or numbers may be used to identify location. (2) INCLUSIVE DATES: The beginning month and year—ending month and year of each batch. (3) VOLUME: What physical quantity of records is included in each batch? This may be stated in linear Inches, linear feet, fife drawers,or cubic feet. Cubic feet is preferrable and may be estimated; legal size file drawer holds 2 cubic feet, letter size I V2 cubic feet, tab trays 1/5 cubic feet, etc. (4) RATE OF USE: Approximately how many records are retrieved or used from each batch of the series each day, month, or year? i (5) FILING ARRANGEMENT: In alphabetic, numeric, or other order? By name or other? •,,,1.� � 1 1 I t � 1 t 1 1 1 171 1 1 I 1 w 2 I 1 1 I PWG O �Ile" 1 1 1 I aHln 1 1 I I 1 q Z W I 1 I 0 43 0 1 1 1 1 I aocW O a 1 1 H w C71 1 1 � l 1 » H 1 1 I 1 1-I U 1 1 1 •-1 I I 1 C4, a H H 3C w ! 1 1 1 * A a a €4. I 1 a 0 to:QU o 1 1 a >+ A I :G 031 4 E-4a. O co 1 t 1 1 W W ►�-� 4w (A1 t t 1 1 a z z ZH 1 1 ► A " a 43 y.l 1 O —•-r ! ! ZvH t 1 j 1 z 0--1 1 1 1 O to U t3 � 1 1 1 z0N 1 1 1 w oAw *-1 t 1 1 H a > m 1 1 ! 1 a ac O °° 1 1 E d a ! 1 I w .-1 1 1 1 1 >>4 CCm.E+ a a Cc V) 1 I c In1 z to 1 yW O H H Cu t to 1 1 # 1 ru tV 0 U w ! 1 1 H H 00 1 >4 U U 1 !H-164 r1 'i 1 1 t � * Ww � � 1 f O * HH Oa ' i i tzE.3c atI Ew 0 CD > Z H > � EaH aaa x � o awA ►-r 1 W O > w (n 8 04N g WCw > H Ns H z z p Sv�� q oc 0064 ..a •• o H v q� wMw0 HtAAH H W a Z7CZ E-4 M A H A z a U Nowa � � �; N. � p�, A8 9 `a :caEcns H 0{ el*Tr � M: H�. N a w (? N U A a o ov ua � >+ I * 1 H En I � In M �! M U O H ok ~ H h H cn ra v O >4I \rif .�. 1 H I I ca N M x H t-1 U H W 4 X U W M H Nx a � a I � � aQ x x Y' w Z to 1-4 � ao Q o 04 Z, a e 000 d 1 0.GoEA a l > W N VIN.QH H qE+ ~ ~ V U xl IU-1U � H • r ii �ri /��1 �Q7�i h .i i x w � .Y Y n L n r. 4. 3 • _ r `y • f • iS f � • s • f • � • � •_ Y � • �1 . • i n - i • fl Li � � I . Is { PPV f x$, tnew-7- r7 COUNCIL FILE INFORMATION IN RECORDS ROOTS h To help visualize the amount of ' 'officsl'record' being created today, note that the bottom shelf in this bookcase contains ALL -� x Council information from 1962 through 1977 - - - 16 years worth of information in 4 feet of file space. Today, one four foot shelf is filled with 1985 information. Another four foot shelf is filled with 1986 informations y I F P _Y M• �S MEMORANDUM CITY OF TIGARD, OREGON TO: Bob Jean, City Administrator ,01'u- SUBJECT: October 21, 1986 FROM: Loreen Wilson, Recorder/Court Admin.Municipal Court Uncollected Revenue Concerns Per our conversation last week, the following is a synopsis of outstanding fines and year-to-date revenue received as of Friday, 10/17/86. ACS TYPE OF FINE $ OUTSTANDING # OF CASES AVE./CASE 10-455-650 Traffic Fines $ 5,610.50 146 $ 38.43 10-455-660 Misdemeanor Fines 6,162.00 58 106.24 10-455-670 Parking Fines 1,395.00 154 9.06 TOTAL OUTSTANDING $13,167.50 TOTAL AVAILABLE ACCT # TYPE OF REVENUE COLLECTED YTD FOR COLLECTION % UNCOLLECTED 10-455-650 Traffic Fines $35,148.86 $36,543.86 3.8% 10-455-660 Misdemeanor Fines 2,557.00 8,719.00 71.0% 10-455-670 Parking Fines 650.00 2,045.00 68.0% 10-456 Indigent Defense 4,610.00 TOTAL COLLECTED $42,965.86** e -- Unable to furnish this info without additional extensive research time. - Year-to-date as of 10/17/85 for comparison: $49,793 (Also, additional research time is needed to explain difference in YTD figures. This will be researched in detail during Court studies. ) The collections function in Court is difficult to manage with limited Court personnel. Municipal Court has become increasingly active in creating revenue for the City of Tigard over the last three fiscal years. This trend can continue with adequate staffing. A brief explanation is in order regarding the percentage of uncollected fines in the different categories. Basically, the area where the Court has the 'teeth' to collect payment is traffic fines. This is reflected by a 3.8% uncollected balance. Defendants who fail to pay traffic fines have their license suspended until payment is received. Misdemeanor fines are more difficult to collect in that the defendant is many times truly indigent and as the saying goes "you can't get blood from a turnip". Community service opportunities in the Tigard area are limited by numerous factors, however, staff is actively pursuing this alternative. Even though the Judge can issue arrest warrants and find the defendant in contempt of court, Washington County jails are overcrowded to the point that felons are being released so misdemeanant violators rarely spend a night. (If the major Page 1 of 2 rt s. � 4 L Muni Court Uncollected Revenue Memo Page 2 of 2 court studies can be completed within the next few months, I feel confident that they will show it would be cost effective to bring the existing Police- issued misdemeanant caseload from District Court into Municipal Court. (This is anticipated to be a 300 to 400% increase in caseload based on the last 6 months activity, not anticipating Washington Square annexation.) With a 71% uncollected revenue figure, this will be an area of continued concern. Parking fines are also difficult to collect with no way of enforcing payment requirements. If a� vehicle is found on the street with unpaid parking fines, the vehicle could be impounded and towed until payment is received, however, this is very costly. Many cities are successful in using a 'boot' on the vehicle and leaving it where it's found on the street until payment is received. The Police Department is be unable to perform this function under currently adopted Service Level Priorities at a Service Level II and Municipal Court could not accomplish this at Service Level I-II. We send letters to the owner of the vehicle but only collect about 1/3 of the fines assessed. The court clerks are doing an great job with the existing staffing level and caseload. They are working with other courts in the state to share ideas and develop procedures which will facilitate increased revenue, modest expenditures, and limit the exposure to liability. Municipal Court can be run more efficiently and create more revenue for the City, however to do this it must be staffed at a reasonable level. The City maximizes its resources when using Muni Court (i.e. limit officer downtime attending court here vs. Hillsboro, working with officer work schedules to reduce overtime/calltime expenditures, more control of the fines, court costs, and filing fees, etc.) Also, Municipal Court is a good investment since it enhances the citizens' local control. I an looking forward to coordinating the court studies scheduled to begin in January. I am currently working with the Municipal Court Judge, the Police Department, and Legal Counsel to identify areas of concern which should be addressed during the study process. lw/4267A CC: Anthony Peiay, Jr., Municipal Court Judge David Lehr, Chief of Police Tim Ramis, Legal Counsel w CITY OF TIGARD, OREGON �( COUNCIL AGENDA ITEM SUMMARY U AGENDA OF: 0-9-86 DATE SUBMITTED: 10-28-86 ISSUE/AGENDA TITLE: Extend Contract PREVIOUS ACTION: N/A -Labor Negotiator Don Scott PREPARED BY: Doris Harti DEPT SAD OK CITY ADMIN OK REQUESTED BY: City Administrator POLICY ISSUE To renew labor negotiator contract for TMEA/OPEU labor negotiations with Dori Scott and Associates. INFORMATION SUMMARY �~ o TMEA/OPEU has requested to renegotiate the existing contract which expires 6-30-87. o Don Scott and Associates has negotiated the last contract and it is recommended continuation of his services as per the attached letter. Actual total cost will depend on extent of Council and Union agenda. Due to major rewrite of '85-87 contract it is expected to be less than last year. ALTERNATIVES CONSIDERED 1. Renew contract with Don Scott and Associates. 2. Use another labor negotiator. FISCAL IMPACT SUGGESTED ACTION Motion to approve continuation of Labor negotiator Don Scott's services for TMEA/OPEU labor negotiations. DH:bs195 FL-APLOTER LABOR RELATION5 CONSULTING SCOTT & ASSOCIATES _- _- _ — COo! sna • �'7i-606Y • .,c.•• la.c cow »m �. i09S 257M ST. &.G • SUITE 7b3 i September 30, 1986 Robert Jean, City Administrator City of Tigard P.O. Box 2397 Tigard, OR 97223 Dear Bob: Pursuant to my recent conversation with Doris Hartig, it is my understanding that a consent agenda item for an upcoming council meeting will be the continued use of the services of Scott & Associates or the upcoming OPEU negotiations. In as much as I will not be changing the hourly rates for providing services or other provisions for the up- coming year, the existing agreement may be continued without change. Assuming the city does not choose to pursue substantial revision of the existing agreement, I would expect that the time involved, and hence the cost, to be substantially less than the last OPEU negotiations. Sincerely, Donald W. Scott DWS:nh cc Doris Hartig OREGON PUBLIC EMPLOYES UNION, SEIU LOCAL 503, AFL-CIO °• P . WdIC¢rtR¢Sf"it�.'"Ulm 't`s'Bitlgf�5alem:•OregoR47�B5-YcQt-Pherte-t�1 �.•�' ���--�- 11U7-25th, S.E, Salem. (Mailing Address: P.O. Box 12159, Salem, OR 97309-0159) Hdptrs: 581-1505 or 1.800.452.2146. September 12, 1986 Bob Jean, City Administrator City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Mr. Jean: In accordance with the Collective Bargaining Agreement between the Tigard Municipal Employees Association, an affiliate of the Oregon Public Employes union, this is notification of our intention to renegotiate the aforementioned Agreement. Cal Hackler will be contacting you to set up mutually agreeable dates for these negotiations. Cordially, Alice L. Dale Executive Director - ALD/nb _ 1.051n CC. Cal Hackler �S �y } '3rd CITY OF TIGARD, OREGON COUNCIL AGENDA ITFJ"1 SUMMARY 1986 December 8, 1986 DATE SUBMITTED: December 1, AGENDA OF: - - None ISSUEdA �n-E: Park Plan andPREVIOUS ACTION: Park maintenance Status Report PREPARED BY: D Knechtel & C. Spawn DEPT HEAD OK t� th COY ASN OK REQUESTED BY: City Council POLICY ISSUE ; INFORMATION SUMMARY Attached are status reports for the Park Plan and Park Maintenance. c�� t ALTERNATIVES CONSIDERED . r FISCAL IMPACT �i SUGGESTED ACTION Receive and file. Et�f yl PARK PLAN PROGRESS REPORT w- of the The Park Plan is progressing according to schedule and the first phase plan is near completion. During this phase, base information was gathered, reviewed, and organized to provide a complete picture of the existing parks system in Tigard. Among the topics being studied in the initial phase are background history, standards, needs assessment, and inventory. A brief background of the city which includes the history of the community and parks system is being completed as information is gathered. Inventories of the present situation in the parks, schools, and quasi--public facilities is completed. Park standards and guidelines concerning facilities and park areas are complete. An analysis of the standards and inventories provide possible choices of action for future development in the parks and will be discussed by the Park Board at the December board meeting. Much of the information required for 'a thorough needs assessment has been completed with the exception of the park questionnaire which concerns the type of use of the parks, frequency of use, desired improvements, dislikes of present parks, etc. Some of the questionnaires have been distributed and returned. Two hundred and forty surveys were completed by junior high and high school students. One hundred and ninety—one surveys were distributed to special interest groups (Kiwanis, Jaycees, Boy Scouts, Girl Scouts, American Legion, Tigard Basketball Association, and Tigard Basketball League), of which 17 percent have been returned. The majority of the questionnaires will be sent in the December/January "All About Town" newsletter. Individual park plans have been completed for four of the nine parks. Goals, objectives, and base maps have been discussed with the Park Board for Fanno Creek Park, and final discussion for Suimmer Lake, Jack, and Windmill Parks will take place in December. Goals, objectives, and maps for Gook, Woodard, and Main Parks will be introduced at that time also. Various overlays will be ` added to the base craps showing physical layout, future plans, etc. Initial information regarding methods of land and facility acquisition and funding is being gathered and studied for the best possible plan for the city. 2699P/0043P ` x N . s„ FANNO CREEK PARK Goals: o To establish an attractive link between Fanna Creek Park and the downtown area, and provide a significant feature in the downtown revitalization. o To preserve open space and recreational land which will retain and improve livability of the neighborhood, and serve the leisure and aesthetic needs of all residents. o To provide safe and convenient access for neighborhood residents and Senior Center participants to the Civic Center and downtown commercial area. o To establish an aesthetic transition between Fanno Creek Park and the Civic Center. Objectives: o Acquire remaining land in the 100--year floodplain for park land. o Develop a distinctive entrance ("front porch") to the park from Main Street. o Develop a distinctive entrance to the park from Hall Blvd. , of a lesser degree than the Main Street entrance. o Provide open space near the downtown area of the park for passive s recreation. o Develop an outdoor center for community use near the downtown area of the park. o Provide play equipment/structure for neighborhood and visitor use, near entrance to park. o Construct bicycle and pedestrian paths between Main Street and present path, and connecting with paths from adjacent neighborhoods. o Keep paths open throughout the year between Senior Center and neighborhoods, and Civic Center. o Preserve natural area of parks in undeveloped state. o Construct Ash Street in such a way as to not impede pedestrian movement through the park. 2692P vs w v c (S oc LME P, KtetL' f) Dale: i 2-Dg -?, An P r& # S -2-c, p+ i Stir ! i { { � . tit { r 1 i 17t4 t I I III � I Ih I�I I�I 1 t I'i-III I11 r11_.1'7JTIT�'�f(ITT'I�Ili�l�r{�R��h�111�IUlII:Ilil�irl 111011( ifil{t iJliol� Ill Jlr�tI �Ii Ali �{i 7!I I)� 11111111 I!I �!� 19I't11 i � � � � ,1 � I ! I � I 1 I � I .. _ NOTE: IF THISMICROFILMED DRAWING IS LESS CLEAR THIS NOTICE, IT IS DlE TO — THE QUALITY OF THE ORIGINAL DRAWING. 0e 6? ez cz az sz tlz cz U lz 0z sr ei u -ei"-sr"_�i eI--z{ ii-ot 6 L -e__._s____b e___.z m�aulnnluuluu�uulwll�tal-hial;tuhwb—AW wbWmh m 6 IMillAIRCH1W�1111�11{ J , 19 9 0 k� I y S.W. BURNHAM AVE. U ®® � g CENTER •� U d 0 c / . Gro FANNO ��oj'o •m � j to,. � F PROPOSED EANNO CREEK PARK OCTOBER, 1986 S.W. HILL PARK BOUNDARY- ST. PROPOSED PARK BOUNDARY- ®a® =U U Z =1-= ir 1'=200, m PREPARED BY THE DEPARTMENT OF COMMUNITY DEVELOPMENT rn - 7tijlt►11iliJill IIIIIllililIII iliirli ilijrli i'i�i�3> r (ri1 II�PIr ijT r( Tli it 111 ilk ii Fill1 Y1 ( r r i e I i i i .r i i T i i t I T i f I I i'z' I � f � L1 1 �1III �+ IIJIIil � lllllilil1� 111111ililil , l k- NDTE: IF THIS MICROFILMED "--—. — ... .� 2 `� 4 __ _ 5 6- - 7 8 9 O DRAWING IS LESS CLEAR THAN THIS NOTICE, IT IS DUE TO _ THE QUALITY OF THE ORIGINAL _ - oe sz az cz az sz bz ez zz rz oz sr el a 9r sr bl Ei zr it of s e c a s a e z kHItIlNllllilllll�pllli111�H111i11111JH.lnnl),gl � _ - -- �900 MARCH w MEMORANDUM CITY OF TIGARD, OREGON TO: Tigard City Council FROM: Curtis Spaan SUBJECT: Park Maintenance In the parks during the last year we have put a regular mowing schedule toall parks and greenways. We have fertilized Cooks Park 3 times and the Civic Center 2 times. We have accomplished major clean-up projects via 2100hrs. of Summer TCYS and 800hrs. of Community Service. Also we have installed an irrigation system, picnic tables, benches, trash recepticles and play structures at Summer bake. We also installed landscaping at the Civic Center. We also are in the process of up grading Cooks Park irrigation and assorted other features. ,m a { ^tib L r.�.x VFNFM"!Ilia F IWf.ORII PA}t 'r I Crew Ch e r 3 - brtlf.tv F weeks A 40 o,:t pe, yeas per euipl�.,jve (1 rx 11 Holiday4 tits 6k4ur� per Year per amptoyee g ^ . 96 hra vacation - 96 hUurr" per yv3r per empl,-yee 96 hra sick leave - 96 hourF, pe< year per emploi..ee on [s,ra jrs,+ hours per v,_- ,r t+ti , r. 1P) of ?1. i,_tt, per vv,_, Er (45 weekt ) ' 1,800 X 4 1,200 i't•t? ' ,,UL :tvallahle } k 3 { 2t. weeks X '3' - t ;? t�_��t -t1�ne h.,urs avai-.,i`:le Special Projects ,(W C.1 .PIN tai . ; 4 Admin. (45X5x3) r 675 Equip. Mai,nt. (45x4x4 .5) _ sip Spec. itepares (24x4) Team :eet is gs (4.5x4 All Emplayee 14tgS (4 x4.y) - 18 z Total Misc. P x)euctive Hour-; 3,.') >2 CS j tb 07 m F _ - n * ; Dvc rsl 1fdOI LMM �ttL'n halLE . Afr& I lar ► r ° arrrr � aararrrrrrrlllit tp71 I1 as ��-----.< � 1 I � 1 � _1 � ( � ) 1,_ ) . � �I ' �m� I—�1 �tT)Reila)a!°�aia(ari�Il�(�i'1!a)rlt�r�r(aia�aia)ala(°h Lal1lria(ala'alr(r9'ltlr(Na�ala(eaa�ala(ala)ala(Fr° < AEI IF THIS MICROFILMED — — - .( 2 3 4 _ _ 5 6. _ 7 8 9 DR0 THIS I1 _ 12 0 THIS NG IS LESS CLEAR THAN �s NOTICE, IT IS WE TO THE QUALITY OF THE ORIGINAL S: .. DRAWING. OE 6Z HZ 1Z 9Z SZ bZ "6Z ZZ IZ OZ er HI"- LI - 91 Sf bl EI Z{ II OI 6 _ .H L---9---5-_-b -- E-- Z I"�+y ' re mraanLuahudmdwdauwhq�l►a�alK_. ( _ ill ul r.. - — _—_ � K _ Form H526 Solt--Form 6526 G,a '!TY OF TIGARD, OREGON DEPARTMENT: COMMUNITY DEvEL0P`MN7 i985/�� ER=O MA^/CE RFCOPM UNIT: OPFRrZ TIONS/5Eev!CF-5 — PA.RKS (lOj_ _(11) (15�.—, J0PK r1 ASL1RE ME, T INDICA C)Z5 � } Fy -- —� -- ----- - i F Y II 1 too �}Ng- 5 1� - Yr�c (F E) r- -- - — -— i Z5 YaC�S 1 h CLE'- C. N f� t 2 Q ' E z 3 - a 1 l H I H`I�8 I :ETF )r-L7 1-L CA 1 rJ :..I_. :- _.._ _-.- 3 _ .:_ $a 5Db °' . 50.4:0 So L t2 i E, p 5 i y8 0 _- I oolgo 5a1� a� PC p N_� �y2- I -�- I f'r1fk1.N�L_. I II 112 ' I _ 7 13 _ L:S l14 CC v- Oh )L ra'TilO/� SF- I u ITJ iln� y -, CiJ :610 � F-�'GS_ _ �. 's I 1- i6 ND >�5 © O'_ 1 16 y.0.,010 __1 I O-°_525 _ �I��'�I° I- �. A� I o0 2.00 Nln I_ 129�, I i _... �fiv�_ NQl.P10 zo 13V tLD r M t 20. 410 : �Z$ n II z, '.N�► l iY9.5 t24210 p 1?EC E tP P1 1 z, zz 23. ,' _ ..' Y7, 17 24 - 1 146o 2�'-G0 25 ) tj 1r1Dus1 PnT ISI, IRA ISI. I 125 - o la 231 izs - $1�° 8ci_ I 26 0� Izs �� r,N1S}t2a�IvuJ - - - r`R $5oio zal1123'1.1 .,. .� .. 29 T-T 30 1 LCL oZZS _ -. I � c 31 311 Ir j321_: 203 33 .-No. i' rL rcPLI�YE� � I 3657 J l 34 TOT/-1LOLf,rjS R✓ ILABLEI �I�t I...II .._- .A r T III I N q 3511 36j r LL F Cj- IV 7-)LU( >� 1 I. 3a1Do CD N T S Rv�c6 -t 40 lrli L ;JDtJ-Cite F pLD E, ! � ' ^a� .. tiO ISO o. Y Uliz 41 6� : _ I I _ � 1 I I 1 htr�r�►�,{,I,t, rt,irt, ,trlrt, ,irlit, rir ,t► rtr f(r 1 I r[1.11p T I a t , I i I 1 i __ .. .0 ' 2 I 13 � � �t��mE t t h�.t 1_-61 I I � fill NOTE: - '• NOTE: IF THIS MICROFILMED ;ii-- _. _ 7 8 g 10 t t t2 4 vim AM6- DRAWING IS LESS CLEAR THAN : - THIS NOTICE, IT IS DUE TO THE QUALITY OF TFE ORIGINAL 'r DRAWING. _-_-- - _ . 0£ 6Z 8Z LZ 8Z SZ bZ EZ ZZ IZ OZ 6,—8( L1 91 S f` t.1 E1 Z1 i l 01 ,6 B .N,tuRIwJrDdmlLmlxNlrmlmJmdti�e�mlu,�kEm�,atltt ,N,ltu,L►„1►x,l u ►�� 4 fill IMJ 4 I 1990 ...................... : µ_ CITY OF TIGARD MEMORANDUMal T TO: William A. Monahan, Community Development Director FROM: Randy R. Wooley, City Engineer SUBJECT: Fortner Street ' DATE: December 5, 1986 As requested, I have made a brief review of Fanner Street and made some rough estimates of the costs of improving the street. Currently, Fonner Street is designated as a minor collector on the City's Comprehensive Flan Transportation Map, but the existing street falls far short of minor collector standards. The existing pavement appears to be a very thin section designed for very light traffic loads; it is narrow, poorly drained and in poor repair. The only acceptable pavement improvement appears to be total reconstruction. Where half-street widening leas occured, it has been to local street standards. The existing right-of-way is 40 feet to 50 feet wide. Most of the abutting property is fully developed with low-density residential uses. Most of Fonner Street is not currently served by sanitary sewer. Sewer construction should be considered prior to major street reconstruction. I estimate a cost of $150,000 to $250,000 to provide sewer along Fonner Street. Sewer costs are not included in cite street improvement estimates below. Three possible alternatives for street improvements were considered: Alternate I--Replace existing pavement. If we were to simply replace the existing pavement with no widening and no other improvements, the estimated cost is $250,000. This alternate is not recommended. This alternate provides no shoulders or sidewalks needed for pedestrian safety. This alternate does not proNide the storm drainage improvements needed to assure a long pavement life. Alternate II--Minor Collector Standard. To construct the street to full minor collector standards would cost an estimated $1,000,000 to $1,500,000. This includes a 40-foot street, curbs, sidewalks, drainage and street lighting. Substantial right-of-way acquisition would be necessary. Such widening would require the removal of trees, fences and ocher improvements in many locations. Alternate III--Modified Standard. Because of the existing narrow right-of-way and existing development of abutting property, it might be approFja.ate to use a street section with a reduced width of approximately 30 feet, and a sidewalk on only one side. While not ideal, the reduced section would probably operate satisfactorily in this particular location. It would provide a cost savings of about 25% compared to Alternate Il. It would also be desirable to improve the intersection of Fonner/Walnut/Tiedem:�n. nt costs discussed above. Intersection improvements would be in addition to the improveme ru CITY OF TIGARD. OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: December 8, 1986 DATE SUBMITTED: December 1, 1986__ ISSUE/AGENDA TITLE: Approve Chief PREVIOUS ACTION: Purchased Vehicle of Police Employment Agreement For Chief of Police Modification — City Car Use _ PREPARED BY: David C. Lehr DEPT HEAD OK CITY ADMIN OK REQUESTED BY: David C, Lehr v' POLICY ISSUE Should the vehicle provided to the Chief of Police be provided as part of the employment agreement. INFORMATION SUMMARY The Council has provided the Chief of Police a police fleet vehicle for his business and personal use. i City in the matrix cities currently has an employment agreement with the Chief of Police. That agreement provides a vehicle to the Chief for his business and personal use. ALTERNATIVES CONSIDERED 1. Amend the Chief of Police' Employment Agreement as shown on the attached resolution. 2. Provide the vehicle pursuant to a Council policy. FISCAL AL IMPACT N/A SUGGESTED ACTION Motion to support alternative N1 and adopt the attached resolution. lw/4409A CITY OF TIGARD, OREGON RESOLUTION NO. 86- A RESOLUTION OF THE TIGARD CITY COUNCIL AMENDING THE EXECUTIVE SERVICE EMPLOYMENT AGREEMENT WITH DAVID C. LEHR REGARDING USE OF A CITY VEHICLE. WHEREAS, the Chief of Police has been provided a City-owned vehicle for response to work needs and emergency call-out situations; and WHEREAS, it is the City Council's desire to supply a City-owned vehicle for the sole use of the Chief of Police. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: The Chief of Police is hereby authorized to utilize a City-owned vehicle for his use. The City of Tigard will supply all maintenance, fuel, oil, and other necessary items to maintain the vehicle. Personal use of said vehicle by the Chief of Police is allowed provided he supplies the fuel for this use. Section 2: The Employment Agreement first entered into with David C. Lehr, dated April 14, 1986 and ratified on August 11, 1906, is hereby amended by mutual agreement of the parties as follows (language to be added is underlined): IN SECTION 4 - SALARY, VACATION AND OTHER BENEFITS: "E. Vehicle Provision. The CITY shall provide a City-,owned a. vehicle to EMPLOYEE for his use The CITY will supply all maintenance fuel oil, and other necessary items to maintain the vehicle Personal use of said vehicle by the EMPLOYEE is allowed provided he supplies the fuel for this use,_" PASSED: This day of 1986. Mayor - City of Tigard $ ATTEST., City Recorder - City of Tigard lwl4409A RESOLUTION NO. 86- O'DONNELL, RAMIS, ELLIOTT & CREW ATTORNEYS AT LAW 1727 N.W.HOYT STREET PORTLAND.OREGON 97209 15081 222-4402 DATE December 11, 1986 TO Lorene Wilson FROM Kenneth R. Fox RE Providing Police Vehicle to Chief Lehr -- Proposed Contract language Tim requested that I propose language to be included in Chief Lehr's employment contract which limits his authority to use a police vehicle for private use. I propose the foll wing language, which is based on regulatory language found at 26COk $1.274- "The city authorizes the police chief to use the above- referenced vehicle for official City of Tigard business and for personal use within the Portland Metropolitan Area that is incident to law enforcement functions. The City does not authorize use of this vehicle for vacation or recreational trips." please feel free to contact me if you wish to discuss this or any other matter. & C C L4 -P de 11:K8'/se r{s. MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor, City Counci and Admini r for November 19, 1986 ,,•._',� �` FROM: Chief of Police SUBJECT: Police Chief's Vehicle We have conducted a survey of the 8 matrix cities and Eugene, Portland, and Medford. Out of all the cities surveyed only one (a matrix city) has an employment agreement with the Chief of Police. A vehicle is provided to the Chief for business and personal use by the agreement. The City attorney's office is reviewing legal issues concerning this issue and will forward a separate report and recommendation. QL:bs224 4+9t: :y _ .Y _ O'DONNELL. RAMIS. ELLIOTT & CREW ATTORNEYS AT LAW �I 1727 N . HOYT STREET PORTLAND. OREGON 97209 15031 222-4402 DATE November 6 , 1986 To KME FROM KHF RE City of Tigard - Use of Unmarked Police Vehicle for Chief Lehr's Personal Use TVR has requested that I research whether there are any problems associated with authorizing Chief Lehr to use an unmarked police vehicle for his personal use. My comments follow. INSURANCE IMPLICATIONS The City of Tigard's insurance agent is Judy Price of the Leonard Adams Agency (644-1156) . I contacted Ms. Price to have her help identify any insurance problems that may arise. Ms. Price reported that nothing would prohibit his use of a police vehicle from an insurance standpoint. However, she believed it important to advise the City Council of the following business implications : -- The City is liable for any authorized use of a police vehicle. If the City authorizes Chief Lehr to use a police car for personal use, then the City exposes itself to liability for injury or damage resulting from an accident, even if Chief Lehr was involved in exclusively personal business at the time. -- If Chief Lehr maintains and insures a separate automobile under his own personal insurance policy, then he will have no problems. However, absent a separate insurance policy that would cover his family and his use of non-city vehicles, Chief Lehr would have no protection other than coverage while he is driving the police vehicle. STATUTORY PROHIBITIONS A cursory review of the Oregon revised statutes reveals no language prohibiting the chief of police from using an unmarked vehicle for personal use. Specific chapters surveyed include ORS Chapters 221, and 236 through 244. MUNICIPAL CODE AND CHARTER PROHIBITIONS A review of the Tigard Municipal Code and Charter reveals no s ce chief from using a vehicle as con- language prohibiting the poli templated. O'DONNELL. RAMIS. ELLIOTT & CREW ATTORNEYS AT LAW 1727 N W. HOYT STREET PORTLAND. OREGON 97209 15031 222.4402 DATE November 6, 1996 TO KME FROM KHF r RE City of Tigard - Use of Unmarked Police Vehicle for Chief Lehr's Personal Use Page 2 TAX IMPLICATIONS I contacted Mr. Mike Daze of the Internal Revenue Service ( (202) 566-3294) to inquire into whether a vehicle provided to chief Lehr for both personal. and business uses would be tax exempt. According to Mr. Daze, 26 CFR S 1 . 274 - 5 T, paragraph K-6 provides that unmarked city vehicles may be used for both business and personal use and retain their tax exempt status so long as personal use of the vehicle is "incidental to a law enforcement function" . According to Mr. Daze, incidental use would include such acti- vities as local shopping trips or other activities where the police chief would be able to effectively respond to a police emergency if he were called while in the vehicle. Mr. Daze advised that the exemption prohibits use of this vehicle for vacations and recreational trips. EMPLOYMENT CONTRACT IMPLICATIONS I recommend that you advise the City Council that a decision authorizing Chief Lehr to use a police vehicle for personal use may have implications which would affect other city employees. For example, other employees of equal classification may determine that they, too, have a right to have the City provide a vehicle for their personal use. if the Council does not wish this decision to set any undesired precedent, I recommend that any authorizing ordinance be carefully drafted so as to exclude all classifications other than the police chief. This may be accomplished by referring to the unique demands on the police chief and the exigencies which may require 24 him or her to have an equipped police vehicle available at all times. I recommend the use of Chief Lehr's employment contract as the preferable method of establishing this aspect of compen- sation. �' Y1 RHFtdd 1115/86 AGENDA OF: December 8, 1986 DATE SUBMITTED: December 1, 1986 ISSUE/AGENDA TITLE: Amendment of PREVIOUS ACTION: Durham PoliGs Services Contracon t — PREPARED BY: David C. Lehr DEPT HEAD OK -UVICITY ADMIN OK REQUESTED BY: David C. Lehr POLICY ISSUE Whether the Council should amend a Contract to reflect the desires of a contractual entity when it does not substantially alter the Contract. INFORMATION SUMMARY The City of Durham and the City of Tigard have entered into a Contract for the City of Tigard Police Department to provide police services to the City of Durham. The City of Durham, prior to ratifying the contract by Council action, expressed several concerns regarding the contract. The Durham Council wanted a longer termination period, a Certificate of Insurance, and to change from the term "City Manager" to "City Administrator." The contemplated changes do not substantially alter thw terms of the contract. ALTERNATIVES CONSIDERED ^~ t 1. Amend the Contract as proposed. 2. Terminate the Contract and the services. FISCAL IMPACT NlA y SUGGESTED ACTION Staff recommends Alternative N1. cw/4410A t MEMORANDUM ` CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council November 26, 1986 FROM: Loreen Wilson, Recorder r" SUBJECT: Canvass Of Election Results _ 11/4/86 Election Zi Attached is the official canvass of votes for the 11/4/86 election for your information and use. lw/2722P 4/16/87 NOTE TO FILE: THE REFERENCED IWORMATION CAN BE FOUND IN THE 11/4/86 ELECTION FILE. JEW BILL QUILLARD, RECORDS CLERK Z_. R't°'A_ k" +'L . ,r^ia .y 4'-$tr- .$. 'S`..' 4- �"•{ '-,bi�+Tcs' H E M O R A N D U M CITY OF TIGARD# OREGON TO: City Council December 3, 1986 FROM: Doris Hartig, Personnel Director (; r' SUBJECT: Executive Session - TPOA Contract` Negotiations This is where we stand with the Union regarding factfinding. We expect a recommendation from the Factfinder at the end of December. DH:cw Attachment k EMPLOYER LABOR RF-LtTrONS NOV 1 N 1986 SCOTT & ASSOCIATES - - 1035 74TN SY- 6.E- • gU1TE 2U2 ARE^COCJE S07 • 371-60", SA1EM. �RE�ON 97�'JI November 11 , 1986 Mr. Albert Blum Labor Arbitrator and Fa ctfinder 2336 SW Osage #502 Portland, OR 97205 Mr. Will Aitchison 135 SW Ash, Suite 520 Portland , OR 97204 Re: List of Issues City of Tigard and Tigard Police Officers Association Dear Parties: Pursuant to ORS sntheACity is on e10 tirned, the disputenandssues will are, in so f ar a Y be submitted to Factfinding for a recommendation. 1) Preamble 2) Ar 3 Existing Conditions 3) Ar 7 Management Rights 4) Ar 9 Association Business 5) Ar 11 Special Conferences 6) Ar 17 Working Out of Classification 7) Ar 18 Hours of Work 8) Ar 19 Overtime 9} Ar 20 Shift Changes 10) Ar 23 Insurance Benefits 11) Ar 24 Liability , Defense and Insurance 12) Ar 25 Sick Leave 13) Ar 31 Layoff 14) Ar 36 Education 15) Ar 37 Restrctions in Use of Uniform and Police Reserves 16) Ar 40 Termination 17) New Article - Contracting and Subcontracting Work 18) Addendum A - Wages n 4 A copy of the proposed contract language relative to each of Nt' the losed. Please note however, that abov a listed items is enc proposals annotated with "modify as follows" show the contract language that is to be deleted in brackets and the proposed addit- ians are underlined . Except as provided for herein, and as pre- kv viously otherwise agreed beween the parties (see enclosure #3) , it is intended that all contract provisions be continued from the 1983-86 agreement without change. The City is also contending that certain portions of the Associa- tion's proposal are permissive. The City will respectfully re- quest that the Factfinder not make a recommendation with respect to such items. The items designated as permissive prior hereto are delineated in the letter of August 4, 1986 attached as en- closure #2 and ammended as follows: 1) Item 2-I dealing with psychological exams is deleted. It is my understanding that the parties have reached agreement on this issue. 2) Item 3 is ammended as follows: 3. TPOA proposal of March 5 ( existing contract) , Article 37 Restriction of use of Uniform and Police Reserves: "The City agrees to adopt ordinances which will prohibit the use of police uniforms deceptively similar to the official uniorm of a police officer by any persons or organi- zations within the City ' s jurisdiction . The police reserve uniform shall include a patch, badge , and cap badge to indicate reserve status of such officers. Police reserves must commence attendance leading to successful completion of a minimum train- ing school , acceptable to the City , within one (1 ) year after commencing service as a Tigard Police Reserve." The outfitting and training of police reserves are a matter to be determined by and between the reserves and the City, not between the TPOA and the City. The City remains prepared to consider any rationale that you may wish to provide which leads the Union to believe that any of the above proposals or portions thereof are mandatory subject for bargain- ing. The City is also prepared to consider any modifications to the above proposals that the Union may wish to make that are intended to bring the proposals within the realm of a mandatory subject for bargaining. The City will not, except _5 2. } �? as qualified by the foregoing , negotiate the above specified union proposals, \\ Sincerely , %\ Donald W. Scott »\ tabor Relations Consultant DWS;nh 2\ cc; Doris §artig 2\ Enclosures 3 \\ � . � � � .A � � .3 � / � a �. . /\\\ 3 . ^ »