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City Council Packet - 08/18/1986 ` T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES - AUGUST 18, 1986 - 6:30 P.M. 1. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, Carolyn Eadon, and Valerie Johnson; City Staff: Bob Jean, City Administrator; David Lehr, Chief of Police; Bili Monahan, Community Development Director; Tim Ramis, Legal Counsel; and Loreen Wilson, Acting City Recorder. 2. STUDY SESSION-WORKSHOP a. The Economic Development Committee (John Savory, Jim Corliss, Amo DeBernardis, Jeannie Caswell, Susan Clark, Kathy Budney, g Dave Clements) joined the Council for a workshop to discuss workplans and focus. b. The need to redefine the role which the Committee and Council would take was identified. The Committee also suggested the basics and long range plan development for areas should be studied along with funding needs. The Committee also listed the following as Downtown area projects they were interested in pursuing: Main Street bridge, street lights and sidewalks, improvement of traffic flow, removal of vacant and old buildings, improved signalization, rezoning from Light-Industrial to Commercial, 6 signage for Main Street. C. Discussion then centered around the need for an Economic Development Coordinator on staff and the plan for the Downtown area. The Council expressed their concept of Tigard being a service-providing community vi. industrial. d. Councilor Johnson noted concern regarding the lack of a plan from the Committee stating the Council normally looks to committees for the creative work on initiating plans. The Committee noted a lack of interest in doing detailed site plans but rather wished to have input on the plan development. 9. Consensus of Council was have the Committee develop a workpl'.- and present to the Council for review. 3. CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS a. City Administrator requested discussion regarding the scheduling of the fall neighborhood town hall meetings. b. Motion by Councilor Eadon, seconded by Councilor Johnson to amend the agenda by adding said item. Approved by unanimous vote of Council present. { 4. VISITOR'S AGENDA a. Mr. Mark Mulhall, 8630 SW Avon, requested SW Avon be paved and noted concern with safety issues. Page 1 - COUNCIL MINUTES - AUGUST 18, 1986 x b. City Staff noted that this street is within a subdivision which has not been accepted due to some construction problems. Until these issues are resolved a final lift cannot be placed on the street. C. Council requested Community Development Director report status of project and legal ramifications or recourse by Council at their meeting of 8/25/86. S. AMBULANCE/ADVANCED LIFE SUPPORT SERVICE REPORT a. Mayor Cook noted that this meeting was intended to be informational only and that no decision or recommendation would be made by the Council, b. Chief of Police introduced Joanne Hoyt from Washington County Emergency Services, Chief Pittard from Tualatin Rural Fire Protection District, and J8 & JD Fuiten from Metro West Ambulance Company. C. Hoyt stated the County is of the position that it is up to the fire district to decide whether to offer advanced or basic life support services. She stated the County would make the decision on the area of service (i.e. a fire district boundary). Washington County would then, through a RFP process, consider what process to use. d. Chief Pittard stated that the Fire District was charged by an advisory vote of the people to do ambulance service. He outlined the history of the blue ribbon task force set up to study the issue and highlighted the findings. He noted that the recommendation of the task force was, by unanimous vote, to recommend to the Fire District that the ultimate goal of emergency medical services was to have a single provided of advanced life support, regardless of whether the provider was public or private. The Chief stated that the Fire Board doesn't anticipate any changes until about the first of the year with a cost impact study being done by the staff at this time. e. Councilor Brian stated that the Council is most interested in assuring the quality of service and delivery at the best cost for the citizens of Tigard. f. JB 6 JO Fuiten discussed the financing of private ambulance service noting their history of service in the area. g. Chief of Police reiterated that the Police Department is only interested in the best quality of service and delivery for the dollar. h. Councilor Johnson stated the Council would fake to have the citizens in King City and Royal Mobile Villa have a chance tc hear further information presentations Page 2 — COUNCIL MINUTES — AUGUST 18, 1986 6. TRANSPORTATION ADVISORY COMMITTEE GAS TAX DISCUSSION a. Community Development Director reported that the Transportation Advisory Committee has requested to hold an information forum on the Gas Tax ballot measure. b. Legal Counsel reported this is an area to be very conservative in since the Court of Appeals takes a very strict interpretation in the laws regarding governmental bodies supporting or opposing measures. C. Council consensus was to have the Transportation Committee look to a civic organization to sponsor the information meeting (i.e. Chamber of Commerce). 7. TOWN HALL/BUILDING USE POLICY a. Acting Recorder outlined some suggestions for the formation of a Building Use Policy noting several areas of concern with possible conflicts with the US Constitutional rights of users. b. Mark Padgett, Transportation Committee Representative, expressed concern that the building be open for use by non-profit organizations without a fee being charged (i.e. political and religious organizations). C. Consensus of Council was for staff to research the policies used by surrounding jurisdictions and report back at a later meeting. 8. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 8.1 Approve Council Minutes - July 21, 22, 28, August 4, 1906 8.2 Receive and File: a Community Development Land Use Decisions b Executive Summary Progress Report 8.3 Approve OLCC Application - International Wines, 16570 SW 72nd Avenue, New Outlet - Wholesale Malt Beverage & Wine 8.4 Accept Public Improvements - Phillips Sanitary Sewer -- Resolution No. 86-92 8.5 Approve Delinquent Bancroft Alternatives a. Motion by Councilor Eadon, seconded by Councilor Brian to approve. Approved by unanimous vote of Council present. 9. NON-AGENDA ITEMS: From Council and Staff a. City Administrator presented the suggested agenda for the neighborhood townhall meetings scheduled during September. Council discussed which meetings they would be able to attend. page 3 - COUNCIL MINUTES - AUGUST 18, 1986 8 _ 10. EXECUTIVE SESSION: The Tigard City Council went into Executive Session under the provisions of ORS 192.660 (1) (d) 6 (h) to discuss labor ` relations and current/pending litigation issues. 11. ADJOURNMENT: 10:15 P.M. r Acting Recorder — City of Tigard ATTEST: "Or"— City of Tigard LW/4096A f S, .4 Page 4 COLN1CIL MINUTES — AUGUST 18; 1986 a �d O { ` co 014) cc am 4c �z h ' � Yl am O e o. 5 'C v 1� x "i a aaE+ cco O *�! p U. eae O � � . N +w.. N Nt= a jj � � ti a �26rs _Id 11C o QD M i4 2Boq •.i N t Q 4 • jt C) X ad a w ci A. E+ �$ m � • • anti _�cea • s f6 ,r 3 IF AGENDA ITEM N - VISITOR'S AGENDA DATE-KAY* (Limited to 2 minutes or less, please) C. Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. NAME & ADDRESS TOPIC STAFF CONTACTED Ce N , ► � � n �C1 r '�S } to w C Ot 6 F aSe i i • p�� �_. __ .nom • ` g t O � W f M N M w • y M y e s e so a oe • soe o e 0 0 o V C � M • � i y w � • � y s � o y s ; r ; CL a n N IL r f• :y 0&5 LF top g 7� Its pie .. p CITY OF TIGARD, OREGON RESOLUTION NO. 83- /O 3 IN THE MATTER OF CREATION OF AN ECONOMIC DEVELOPMENT COMMITTEE AND REPEALING RESOLUTION NO. 83-99. WHEREAS, the City of Tigard's Comprehensive Plan, contains an Economy Element which identifies the need for an Economic Development Program, and WHEREAS, the element calls for the creation of an economic development steering committee to assist the City in developing and implementing an economic development program, and WHEREAS, the Director of Planning and Development has worked with a steering committee to formulate an economic fact sheet describing the City and its resources, and WHEREAS, the Director has now recommended the formation of an official Economic Development Committee to build upon the comprehensive plan and the i work of the steering committee, and WHEREAS, the City Council has indicated its interest in forming an official Committee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF TIGARD, AS FOLLOWS: 1. The City of Tigard hereby creates the Economic Development Committee to work with the Director of Planning and Development to prepare an economic development plan for the City. 2. The Committee will consist of nine members, no more than two of whom may be non residents of the City of Tigard, to be appointed by the City Council. Initially, four members will be appointed for two year terms and four for one year terms. The remaining position, that of the Mayor, will run continuous with the term of office. Subsequent appointments, except that of the Mayor, will be for two year terms except where an appointee is completing the unexpired term of a previous committee member. Committee members shall receive no compensation. 3. Thea Committee shall be composed of the following nine members: a. The Mayor of Tigard b. A representative of the Tigard Triangle Area. C. A representative of the Central Business District. d. A representative of the North Tigard/Cascade Blvd. area. e. A representative of the .72nd Avenue Industrial area. f. A commercial banking representative. g. An at large member. h. An at large member. ., i. An at large member. RESOLUTION NO. 83-03 r 4. The Director of Planning and Development and a representative of the Tigard Area Chamber of Commerce will serve as ex-officio members. 5. The Committee is authorized to create special subcommittees and enlist the aid of private citizens to study special areas of concern and assist in the compilation of area inventories. 6. The Committee shall meet at least once in every calendar month at a specified time and place. PASSED. By the City Council on the `7tj3_-day of Number 1983— ATTEST: 01 city Recorder Mayor - City or Tigam APPROVED TO FORM: City Attorney RES0LUTION 83-103 (SIAM:den j(0215P) QL, 2 MEMORANDUM CITY OF TIGARD, CPIXEN i TO: Mayor, City Counci and ator August 11, 1986 4 FROM: Chief of Police suB, wr: Tualatin Rural Fire Protection District Proposal to Provide ALS Ambulance Transport Service Within the District As you know, an Emergency Medical services Task Force appointed by the Tualatin Rural Fixe Protection District Board has offered to the Board several proposals, one being an option to provide advanced life support ambulance transportation service• within the Fixe District jurisdiction. Currently such transportation service is provided by private vendor ambulance oarpanies operating within ambulance service areas defined by the County Emergency Medical Services Director in conaliance with state law and county ordinance. Metro West Ambulance is the ambulance service currently providing service in the ambulance service area in which Tigard is located. If in the case of a medical emergency call, the Fire District responds and simultaneously dispatches a Metro West ambulance. The ranking EMT/paramedic on the scene assumes responsibility for directing the provision of care of the patient, assisted by the other PMI's on the scene, regardless of who they work for. If the medical emergency is, or, becomes an advanced life support situation, the patient is transported to a hospital by the private ambulance. If the Fire District is the first responded, they transfer patient care to Metro West, who then transports the patient to the hospital. When more than two EMTs are needed to transport, the Fixe District EMT rides the ambulanre and maintains responsibility for patient treatment if he is the senior EMr. The Fire District is studying three possible alternatives to this procedure, including the Fire District retaining all advanced life support responsibility and providing transport by District rescue units converted in part to ambulances. The Fire District alleges that they can provide this service more effectively and at the same or less cost to the taxpayer. If the Fire District moves to provide this service, they will have to submit a RFP to the County EMS Coordinator requesting assignment to part of the ambulance service area currently assigned to Metro West. The Police Department personnel do not feel that the present system has presented any problems in patient care. However, we are always concerned about providing the best possible service to the public at the least cost. The Police Departm nt is not sure that all possible alternatives have been explored, and would urge all parties involved to move slowly while seeking FF input fran all service providers, including the law enforcement community. t� _ Amax its have been made for an inc� fotmatioal presentation for the B-18-86 Council session. Agenciesre�+esented include: 1. Tualatin Rural Fire Protection District 2. Metro West Ambulance 3. Tigard Area Chamber of Commerce 4. Washington County EmsDirector's Office 5. rAqxresentative of the Fire District's EMS Task Force Attaccnents include: 1. A service statement from Metro West. 2. Correspax3ence from Pat Southard, Tualatin Rural Fire District EMS officer. 3. Legal opinion from Washington County Assistance County Counsel to (dashington County Elms Director, JoAnnae Hoyt. 4. A memorandum from EMS Officer Southard to the Fire District Board outlining the Task Force's proposals. 5. List of Tualatin Rural Fire Protection District's Board of Directors. 6. List of members of the Fixe District's EMS Task Force. 4,s l tS •.Y.,s. gc- --- _ TUALATIN RURAL FIRE PRmmcrim DISTRICT BOARD OF DIRDLTC m 1. Joe Chamberlain, Chaixman * 2. Fred Hage * 3. Dean Wells 4. John Voohees a S. Larry Goff T Floyd Pittard, Fire Chief, Tualatin Rural Fire Protection ae District * Patricia Southard, Bm gency Medical Services Officer, Tualatin Rural Fire Protection District ' TUALATIN RURAL FIRE PP46MCN DISTRICT EmEF Gmcy MmICAL SEwjCES TASK FC1;CE * 1. Pat Southard, Chair Person * 2. Fred Hage, TRFPD Board 3. mmry siepski 4. Dr. Al Davidson, Tigard High School principal 5. John Vitas 6. Mayor Jean Young, King City * 7. John Vaoa:hces, TRFPD Board 8. Dr. Steve White, University of Oregon Medical Sciences Center * 9. Dean Wells * Denotes Membership on Both the Board and the Task Force Nt a. S F TRO MBULANCE ES T z TO: TIGARD CITY COUNCIL t` AUGUST 119 1986 FROM: METRO WEST AMBULANCE t AN OREGON CORPORATION JAMES B . FUITEN , PRESIDENT AND- FOUNDER t JAMES D . FUITEN, VICE PRESIDENT AND GENERAL MANAGER Serving Washington County Since 1953 sem"" rim.. R: t- THE FUITEN ' S AND METRO WEST f AMBULANCE HAVE BEEN PROVIDING x AMBULANCE SERVICE IN M WASHINGTON COUNTY SINCE 19539 AND ARE IV OUR 33RD YEAR WE ARE THE OLDEST CONTINUOUS OWNER OPERATED AMBULANCE SERVICE IN THE STATE OF OREGON f WHAT TYPE OF SERVICE DO WE PROVIDE? ALL NINE OF THE METRO WEST UNITS ARE PARAMEDICALLY ` STAFFED AND HAVE BEEN AT ALL TIMES FOR MANY YEARS . #r z rw PARAMEDICALLY STAFFED MEANS .F OF THE TEAM OF TWO PERSONS , ONE IS AN E.M. T. IV, AND THE RGs OTHER AN E.M:T, ZI , III , OR IV ry METRO WEST AMBULANCES A ARE LOCATED IN 4 TUALATIN LAKE OSWEGO TIGARD BEAVERTON CEDAR BILLS ALOHA HILLSBORO TWO UNITS FOREST GROVE L' THESE UNITS ARE STAFFED IN 24 HOUR SHIFTS COVERAGE IS CONTINUOUS 4 r. . 3,65 DAYS A YEAR. zd N L ; F _ E E 4 IN ADDITION TO AROUND THE CLOCK SERVICE, METRO WEST PROVIDES CONTINUOUS COVERAGE t TO ALL AREAS OF THE OPERATION. WE ASSURE ALL AGENCIES THAT AN AMBULANCE WILL BE IN THEIR AREA AND AVAILABLE, AND MOVE OUR VEHICLES ACCORDINGLY . WE MAKE MANY MOVEUPS DAILY _ TO FULFILL THIS 'COMMITMENT. s R� STAFF PARAMEDICS AND EMERGENCY MEDICAL TECHNICIANS OVER SO FULL TIME DISPATCHERS METRO WEST HAS THE ONLY AMBULANCE SERVICE DISPATCH CENTER IN , AND FOR WASHINGTON COUNTY , 414 DISPATCHERS BUSINESS OFFICE 6 EMPLOYEES COMPRISE OFFICE STAFF MANAGEMENT GENERAL MANAGER — J . D . FUITEN { ` PRESIDENT — JAMES Be FUITEN =x WE STRIVE HARD TO HAVE EXCELLENT WORKING RELATIONS WITH THE MULTITUDE OF AGENCIES WE REGULARLY WORK WITH 17 FIRE DISTRICTS 13 POLICE AGENCIES OREGON STATE POLICE TUALATIN WASHINGTON COUNTY SHERIFF LAKE OSWEGO BEAVE RTON CLACKAMAS COUNTY SIiERIfF FIRE DISTRICT I BEAVERTON POLICE DEPT FIRE DISTRICT II LAKE OSWEGO POLICE DEPT SKYLINE TIGARD POLICE DEPT NORTH PLAINS POLICE DEPT HILLSBORO HILLSBORO POLICE DEPT CORNELIUS t SHERWOOD POLICE DEPT CORNELIUS RURAL FOREST GROVE CORNELIUS POLICE DEPT FOREST GROVE RURAL BANKS POLICE DEPT GASTON FOREST GROVE POLICE DEPT } GASTON POLICE DEPT GASTON RURAL TIMBER OREGON STATE FORESTRY DISPATCH CENTF•RS TUALATIN FIRM; ELSIE-VINE MAPLE TRI-CITIES WASHINGTON COUNTY LAKE OSWEGO (BANKS-BUXTON-MANNING) : - FOREST GROVE PLUS ALL OF THE PUBLIC AND PRIVATE AGENCIES AND COMPANIES THRU THE BUSINESS OFFICE METRO WEST PARAMEDICS RESPOND UNDER A VARIETY OF CONDITIONS; METRO WEST AS ONLY RESPONDER } METRO WEST WITH BASIC LIFE SUPPORT PRIVATE VOLUNTEERS METRO BEST WITH BASIC LIFE SUPPORT TIRE DEPARTMENT VOLUNTEERS r' METRO NEST WITH BASIC LIFE SUPPORT r FIRE DEPARTMENTS ,. METRO WEST WITH BASIC AND/OR ADVANCED LIPS SUPPORT -, FIRE DEPARTMENTS s Y . METRO BEST WITH ADVANCED LIFE SUPPORT � t Lf FIRE DEP'AR'TMENT V v 4 tw r. ry+ IL D a (elms IDT SOMIM 3T1S S MANS CITYMICZME Tzes 1 If wasims 11 C 'sm MS 4C TRIOPMRry Ts A • am TIOTAX MNCMM 2WST 'yam ' Tam m ymn AS Wa M� � V mw SOP-Tam OR ' 3I . WE PAT AiLl 07 TM AMD= ,t jr so f x i r P �pv MWNDAMMY CON rTHE JOIB '�TNHURkNC -W Y ° `TH -, ajMZNANCF, ',ORGANIZE fiION:S ♦ F'�/1'YaOaYM MERIT iFROGWAM fa-VA= '�HmAmmH (GAME T-mLAMS x: �4 ry Mtn 'N= IRVMM MN MMS SL .E -CROSS -SLUE '-SSIZ D OfiEG(?I�1�S -AND tiIAXZX=A�S ;LAROtE~ST 'Af:BU.E A'1ICE .BRfitEIYTS colts'TITlaTz "-fiWE rt'1LLOWING PERCENTAG-E OF `THEIR 'RATES ONE ''FATtTY TWO 'PARTY FAMILY :64% WTTH METRO WEST .AMBULANCE'S EMMZNT ,KzD-XcAL ZOVIRAGE„ "THE ,'A NAL wC0STWOULD -8z: .. A "PARTY "TWO TARTY 7AMIL"Y V2 11 ;ON "ITHE jJVB '.ISMS' INCZ J4=0 cwvlms =I -mm LL ml ulanamoaxg - ? man.ham.._,..`i.',s•_ .. _..,__ .VFPIL ..,s{'vvMi_ AUTO 'INSUR�iNCE COVERS 'MOST QF '`THZ ' PREVIOUS s ;FLUS-VEHICLES , SO PERCENTAGE VERY 'MINIMAL. a`s MEDICARE — ''PART B ~° -COVERS . DOCTORS , 'MEDICAL SUPPLIES, OUTPATIENT CARE, ; . PHYSICAL `THERAPY, HOME `HEALTH CARE, AND ,AMBULANCE HAS '0 `-DEDIICTIByE .. $7 5 '0® COVERS t3CI TOF-THE- ALLOWABLE =CHARGES jCGSTs $ s So;-MONTELY e { a�,r'a4r +g:.3s ifr 4 s. M , a WELFARE _ FINANCED ''TRRU OREGON STATE INCOMETAX, PLUS 3 MATCHING FEDERAL FUNDS . COULD MEDICARE AND WELFARE BE CONSIDERED- A SUBSIDY? 1 f DURING 19849 METRO WEST Cl RECEIVED $1440432.84 IN DIRECT PAYMENTS FROM ABOVE= DURING TAF SAME PERIOD, METRO' 'WEST AND 'EMPLOYEES PAID .-OV:ER $430,! 000: 00 IN `STATE, .'FEI9ERAL, ` AND '` FI:CA A. --SOC;IAL`= aEGTTR7CTY_".:TXXES. ;w - WHY USER FEES4 SERVICE ALREADY PAID FOR WHY A PRIVATE SERVICE? AMERICA WASBUILTON i FREE ENTERPRISE. PRIVATE PROVIDER IS A TAX x, PAYER, NOT A TAX CONSUMER, OR A USER OF TAX DOLLARS. WHY METRO WEST AMBULANCE? RELIABLE. REPUTABLE, AND LOCAL COMPANY. a' STAFF — PARAMEDICS AND EMERGENCY MEDICAL a TECHNICIANS OVER 50 FULL' TIME ` DISPATCHERS METRO WEST HAS :THE M ONLY :AMBULANCE 'SERVICE , ISjA"TCH- CENTER .. N A'ND" FOR a = - tn } -,y yj WASHINGTON COUNTY . 4k DISPATCHERS BUSINESS OFFICE . ci 5 3 F EMPLOYEES COMPRISE OFFICE STAFF A MANAGEMENT s. GENERAL MANAGER — J . D • FUITEN PRESIDENT JAMES B , FUITEN iL ,,:. r .jj • _C - F x i TrAW MEA CHAMBER OF COMMERCE { 12M SN pACIRC I*N.ttGARU.CR 97223 (503)6394655 January tA� 1986 Ms. Put Southard, Chairperson Tualatin Fire Took-Forco P.O. Box W Tualatin, OR 97062 is r Door Ns. Southard& Upon hewing presentation* from you and J.O. Frulton of Metro West Ambulance, the (Public Affairs Coaaralttee of the T469ard G oseber of Commerce would urge the Tae< Force and T.jaletin Fire to proaeed slowly and not act unilaterally. It is impar taut to inform and solicit input from eacn of the affected cities, no well as the County EMS. He have been informed that the cities have had no ezzmunication with Tualatin Fire on this natter. s The Public Affairs COmmittse will continue with a study of this matter and will advise you as to the pealtion of the Chamber. If you hav6 questions, please feel free to contact me. Sincerely$ onne M. Caswell �; Manegt'sr 3 THE FOURTH PFPTY, InC. 1501 N.W. SOUTH RIVER DRIVE 306-649-3739 MIAMI. FLORIDA 33125 September 26, 1985 C. Stephen Uhite, M.D. Hoard Chairman# Medical Advisory Washington County EMS Council St. vincentes Hospital and Medical Center 9205 S. W. Barnes Road Portland, OR 97225 Dear Dr. Whitt# ?hank you for your letter via Ilms +dated September 5• Land asam suming Keith Griffiths sent you selected Interface articles, restrict any comments to the "Public vs. Private issue. where fair comparisons are made, there is no doubt that she potential efficiency of private contracting Cat least in our industry) exceeds by far that of socialized paramedic systems. But I stress the word "potential". Faulty system designs, free-for-all procurements, and poorly conceived business arrangements routinely neutralize the potential of private contract arrangements. Safe and effective private contracting is more complex and more sensitive to error than .' is the comparatively task of managing a less efficient govern- sent service. Managing the transition from a socialized or "mixed" system to a privately contracted system is Just Be complex, and can seriously impact the success of the contracting afforty And where our firm has managed procurements involving both governmental and private bidders, we have found it necessary to develop special rules to restore faunas: to corp+stituion rrnishedeworkingx&=Plet UO Capital# whilethe has "free" access to taxpayer f Others have no sudb advantage* why can't government achieve and sustain the efficiency of a private contractor working under proper financial incentives? There are at least 100 seasons, but two stand outs first, government service managers have- great difficulty imposing the kinds of shift schedules, staffing plans, and work rules necessary to achieve an efficient unit hour utilization ratio (e.Eo aggressive eak-lead staffing plans),. Second, when public sector managers do p peak-load s the ability to combine high performance with efficiency, their demonstrated value is recognized by private operators willing to offer such people employment opportunities that can never be duplicated in the public sector. Thus, temporary progress may be s ' impossible to sustain. a �. C. Stephan White. M.D. September 26, 14$5 Page Two There is more, lots wore, but even knowing the facts may not be enough to create positive change. Change occurs when government resources can no longer finance the added costs of a perhaps popular but inefficient government program. And even then, the change that occurs may be far from progress, and progress may come only with great social and political discomfort. If I know a simple answer to your question, I would be a most self-satisfied human being. As it is, I struggle through each unique situation as carefully as possible. Perhaps our success rate is due to our respect for the problem we are up against. In a coupleof decades, our industry's biggest transitions Will be winding down, the "standard procedure" will be well defined. For now, we have exciting times and the uncertainties that go with them. I an sorry I couldn't be more helpful, but if you would -like to discuss more sPecific issues,, Perhaps I'll see you at "EMS Today". Thank you &gain for your interest. Sincerely, ack L. Stout JLSsls cc: Reith Griffiths, ems 4t, The private ambulance Ambulances used to be*. a govern- went service in many cities, but that is changing,,says the American Ambulance Association, a Sacramen- to, Calif.-based group representing 800 private ambulance companies with annual revenues of more than $1.5 billion. About 55% to 60'% of the ambulance service in the U.S. is al- ready private, says Robert Forbuss, the AAA's vice president and presi- dent of Mercy, Inc. in..Las Vegas. At least 15 more areas- --including Fort Worth, Phoenix, Bridgeport, Conn. and Orange County, Calif.--may hire private ambulance companies to han- dle their "prehospital delivery sys- tems." Why the switch? "We are more efficient," Forbuss says. "We provide a much higher level of ser- vice, without all the benefits paid public employees." Fringes for ambu- lance workers in New York City, .for example, add 18% to the average pay- check, he notes. The cities also lose money to ineffective bill collecting, he " claims. Governments frequently collect on no more than 25% to 40% of their patients. Private ambulance companies like his, on the other hand, get 75% of their operating cash flow from insurance companies, the rest from the patients themselves. FORBES, OCTOBER 7, 1985 UNION COUNTY - # County Court EARIE C.nNSINP.Caa J-49e4L E AOKE CALDWE Co..+sva+' 3 AMdEC_tESics.Couwx�o.r � i t 100 "4" Avenue La Grande.Oregon 97850 Phone:(503)963-1001 _ July 1, 1986 Dear Provider: Union County is facing the discontinuation of its ambulance services effective June 30, 1987. The local hospital (Grande Ronde Hospital) is currently the only provider of services to the community of La Grande, and the only provider of county-wide advanced life support coverage. In April of 1984, the Hospital publicly announced that it would no longer subsidize services, and would discontinue them unless adequate tax support was provided. Your name was brought to our attention as an ambulance provider that Height be interested in providing advanced life support services to Union County. if you are interested, we ask that you please complete the attached prequalification statement, as a preliminary phase to a formal request for proposal competitive bid process, and return it to us by no later than July 15, 1986. I have enclosed demographic and historical information to assist you. If you have further questions, please contact me at the Union County Courthouse, telephone number (503) 963-1001. sincerely, Mike aldwell Commissioner MC:sb Enclosures �y T AV i l ! P.O.BOX 127•TUALATIN.OREGON WIM PHONE 682.2501 i August a, 1986 E Chief David Lehr Tigard Police Department 13125 SW :ia11 Bl vd. Tigard, OR 97223 Dear Chief Lehr, Enclosed please find oeery copies thesTTi anmaterial C i tyl that I would Council. Thereke to have i s a letter you distribute to the response to a letter written to Oregonians for Cost Effective Govertwaent in that they sent to us which I thirds points out some of our ofoaneeditorial from private versus public issue. I are also enclosing a copy I enclosing a the Tigard Times from the week of July 24, 1986. Finally, copy of the Task Force Recndations that were sent to the Board of Directors on July o I would like to request that J.D. Fuiten and the other speakers speak before I do for this presentation on Monday, August 13. Since this as Mr. Fuiten`s idea, I would like to hear his concerns before I do my presentation. I will look forward to seeing you at 7:00 p.m. on August 18, Thank you very much for the invitation to speak. Sincerely, / pat Southard n EMS Officer PS/nd h cc: Chief Pittard D.C. Schwartz Rick Taylor y 1 ®. raa4Wt )%V p4q*& P.O.BOX 127 i TUALATIN.OREGON 93062•PHONE 662.2601 Jeanne Robinette July 28, 1986 Executive Director Oregonians for Cost Effective Goverment P.O. Box 384 Lake Oswego, OR 97034 Dear Ms. Robinette, I have reviewed the letter that you sent to Chief Pittard on July 8, 1986, regarding cost effective ambulance service. MY position with the Fire District is that 1 am the Emergency Medical Services Officer and I was the person who chaired the Emergency Medical Services Task Force looking at what the Fire District's role should be in this area. I would like to take this opportunity to discuss with you some of the findings during the nine months of testimony and public hearings. First of all, I understand that your organization wants to be assured that tax dollars are being utilized reasonably by government agencies. This is a goal that we at Tualatin Fire District share with your group. At the present time, approximately 65% of all of our emergency calls for the Fire Department are for medical help. We believe that our tax payers in our District are getting the most value for-their tax dollars because our firefighters do not have the luxury of sitting around waiting for the "fire bell" to ring. There are approximately eight to twelve percent of the calls that involve firefighting activity. If we were not actively participating in Emergency Medical Services, there would be a fair amunt of slack time for these people. Because we do want to see the most utilization of every tax dollar that we receive, our Fire District has committed each one of these firefighters to performing their firefighting skills, being active in Emergency Medical Services delivery, doing hydrant maintenance, and performing building inspections. We have been so successful in our building inspections program that the number of fires has decreased dramatically over the past ten to twenty years. Again, because this Fire District has comoitted itself to providing the most for the tax dollar, we have minim= staffing on all of our equipment. This translates into having the least number of people we could possibly have in order to fight fires which we are statutorily required to do. The majority of our Firefighter/Paramedics did receive tuition from the Fire Distict to become..paramedics, however, all of their class time was done on their own time. They had to arrange all of their own cover and they were .not paid to attend any classes. The maintenance of their Paramedic skills also causes these dedicated individuals to spend many of their off-duty hours in securing the requirements for their recertification. Rk Ms. Robinette -2- July 28, 1986 You asked what it costs us in salaries to have these firefighters do Emergency Medical Services. For the paramedics, it costs the Fire District approximately $200 per month per individual as a differential for being a paramedic. If you look at the over-all cost of the Emergency Medical Services Program, it costs approximately thirteen cents per thousand to deliver all aspects of the Emergency Medical Services to our Fire District residents. When you are looking at Fire District versus private ambulance companies delivering service, there are some factors that you need to also be informed about. First of all, the ambulance services are not the same type of private businesses that you normally find in the free-market area. They are by statute given assigned ambulance areas which means that they cannot increase their size or their market share by competition or compet#tive marketing practices. Secondly, many of the people who are transported by ambulance companies are people who are taken care of through Medicaid, Welfare, and Medicare insurance plans. Those payments to the ambulance companies are every bit as much portions of your tax dollars as are the monies that you pay for property taxes. In a rate study that was done for the Portland area, it was found that the ambulance rates in Portland are higher by 73% than many of the cities studied in the United States and by 24% of all the cities studied with comparable populations to Portland. An average ambulance bili for Advanced Life Support runs between $400 and $600. There have been bills as high as $1,200 in the Portland area that are purely Medicare funded which are your tax dollars. It is also important for you to know that the ambulance companies want the Fire Department to stay in the Basic Life Support business. So, what that means is that we would be responding on the majority of medical calls regardless of whether or not we were in Advanced Life Support. We have studied the number of times patients have been transported from medical calls where we respond and we have determined that approximately 60% of all medical calls require no ambulance transport. Our plan is to send the Fire Department on these calls and determine whether or not an ambulance is needed. Tualatin Fire District has been a front runner in the State in providing absolutely excellent prehospital care and I hope that your agency will be able to see that the provision of medical services by the Fire Department is actually the best utilization of tax dollars. There will be a workshop scheduled to study this information at a later date. We will notify you at that time. Thank you for your interest in this matter. If you have further questions, please don't hesitate to call me. t Sincerely, Pat Southard Emergency Medical Services officer PS/nd cc: Chief Pittard D.C. Schwartz Rick Taylor e --§!Li =sYa FIN_ ti b O V $b C C IkeyC -dim ga V was 10 +Oa d w o t OnMR i � � v awa--aa LS 02 O iJ� o« L .���' a Q E a O u 3 C EQg' a ®� `�rs' via uoctia`� �,u � rQ,� cor o rgs � °�c =� � nu &' or� ��'► �� `',, ao4 � .,, ces re vac° a1 ��"" g0'O.p Oa.n v, aRa � :: C- �ik 4b'O gg�� C� 4�� E. ' a � aav�aa uQa= c cc, Ove L� aE3... �- , � Eaoo o.�y.. u; �ys�C.0 � aa��, e erg p� c ..+ �, 9 e a CC `13 aEaOC �O ,LOooc �,+ am $ o.. a >,°-� uo.. r � c a > °T �� Q acv:S �aoE� ..moo � �clow a` ��c ~a a c ca o o u oc o f a '-�, a oR aEo= a � a .. � nuc eu� a�� �� °7`oeao .c a�'=.EE�� dv3a. "" Ear="' os" f .. a aa.°,; a`iE3 e 2.00 s a a a; v °° E� c��xc� a 06 v a�. �, _ �p a a ap a� o t 02 IL7 V O a0.Ci ..° a'0 �s a s�� L: a Oels >,E : '��. >"�og o o u'o-,2 o " o-`�a•- o—v �°' z . O V 1:. eF!�. O ; c #,to a p�'':r Z7 er� a 7 TJ aimOC 61 4^ C8. O'a9 .3 1:. 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Tualatin Rural Fire Protection District TO: TFD Board of Directors DATE: July 9, 1986 FROM: EMSO Southard SUBJECT: Emergency Medical Services Task Force Recommendations The Emergency Medical Services Task Force appointed by Tualatin Fire District completed its work in May 1986. After months of reviewing documentation, listening to testimony and balancing the pros and cons of each decision, the Task Force made the following recommendations: A. A unanimous vote to recommend to the Fire District that the . _imate goal of Emergency Medical Services was to have a single provider of Advanced Life Support, regardless of whether the provider was public or private. B. There were three options put forth as system options. The Task s. Force then ranked these options as most preferred options (i) to least preferred options (3) and they are listed in that order: (1) That the Fire District should be the sole provider of Advanced Life Support prehospital care. This sole provision would extend to the Fire District doing Advanced Life Support transport. The private ambulance companies dx. would provide Basic Life Support transport. The Fire District would continue to provide first responder Basic Life Support care. A (2) The second highest ranked option was to have the Fire District as the sole provider of Advanced Life Support but all transport would be performed by the private ambulance companies. If the patient to be transported required Advanced Life Support care during transport, the Fire Department paramedic would accompany the patient in the back of the private sector ambulance. The private sector ambulance would be staffed with Basic Life Support personnel. The Fire District would continue to provide the First Responder Basic Life Support Care. (3) The final option and the least preferred by the Task Force was that the private sector ambulance companies would be the sole providers of Advanced Life Support. The Fire District would drop all of it's Advanced Life Support services and would provide only Basic Life Support Care. i -& 9s' ,rz,�..n 't` .x.-n'l. "53 'S :"a_. .. •'iY, _ Lv.:..._- �.Ya".:, x..--......:r r As you can see, the recoi■aendations proposed quitea change in the Emergency medical System for Tualatin Fire District. Rather than making any immediate decision, I would like to request the Board of Directors to schedule a workshop for the latter part of August with the ob3ective of having a complete discussion of each one of these recommendations. Staff would appreciate the opportunity to thoroughly examine each option. Then a comprehensive analysis world be presented at the workshop. The analysis would include a review of the possibility of increased liability exposure, financial impact of the options, and ramifications of the fire suppression activities of the Fire District. Finally, Staff would appreciate being able to correlate any changes in prehospital care delivery within the proposed budget goals for the next fiscal year. Respectfully submitted, pat SouSard, EM officer ccs Chief Pittard D.C. Schwartz Rick Taylor WASHINGTON COUNTY ( Inter—Department Correspondence Date June 26, 1986 To JoAnne Hoyt Co. Co. Op. No. 86 -8 ENS Coordinator From Dan R. Olsen Assistant County Counsel subject Authority of County to Regulate Rural Fire Protection District Ambulances Questica Presented May a rural fire protection district operate an ALS ambulance service in Washington County without conforming to Ord. No. 277 and the Administrative Rules adopted thereunder. Brief Answer Probably not. The statutory scheme and intent appears to be that all ambulances are required to comply with County law. Discussion No Oregon court of record has addressed this issue. State statutes regarding ambulances and emergency medical vehicles are very unclear and often contradictory. In 40 Op. Atty Gen. 240 (1980) the Attorney General reviewed the previous statutory scheme and concluded that counties could require ambulances operated b :. Y rural fire protection districts to comply with county plans provided that the plan did not effectively abolish or unduly interfere with" district ambulances. Subsequent amendments to the relevant statutes have made much of the specific reasoning in this Opinion outmoded but there is little to suggest that the legislature intended to overrule the Attorney General 's Opinion. ORS 478.260(3) now provides that: A district may operate or acquire and operate, or contract for the operation of, emergency medical service equipment in vehicles both within and without the boundaries of the district. A district may conduct such operations outside its boundaries only in conformance with an emergency medical service plan adopted by the Health ' Division, the county or an association of districts which provide emergency medical services. Since this statute expressly provides a district may operate . '. = outside its boundaries only in conformance with the plan, it .f ; 2 could be inferred that operations inside a district boundary { need not comply. The more important question, however, is whether this statute applies to ambulances. The previous version of ORS 478.260 used the term "ambulances". It has been suggested that substitution of the term 'emergency medical service equipment and vehicles" has no substantive effect and is merely a more general way of saying the same thing. This analysis, however, is inconsistent with the general presumption of statutory construction that a change in wording indicates an intent to enact a change in meaning. See, e. Roy L. Houck and Sons v. Ellis, 229 Or 21 , 366 P2d Tas (T��'r). This presumption of intent to change the law is particularly strong when there is evidence of such intent in the legislative history. The deletion of the reference to ambulances was adopted in 1981 Or laws Ch. 538 Sec. 1 introduced as 58767. The original bill referred to "ambulances, first aid equipment and rescue equipment and vehicles% In the initial hearings before the Senate Local Government Committee the testimony and discussion did not differentiate between ambulances and emergency medical vehicles. At the April 6. 1981 , hearing, however, the discussion includes statements to the effect that "really the intent" was to have emergency -�� medical "first aid" equipment have the same right to operate .,.1 extra-territorially without fear law of lawsuit as did firetrucks. The discussion centers on "first aid response". It is difficult to assert from the tapes exactly who is making these comments but it is clear that there is general agreement with this concept. Near the end of the hearing, Robin Lindquist, representing the Oregon Ambulance Association, testified to concerns about the effect of the bill on private ambulance companies. An unidentified senator asked whether fire districts would be limited to emergency care and would call an ambulance to transport the patient (assuming private ambulance service was available in the area). The answer was that the bill would continue the fire district's role as a first responder only. The tape has a gap at this point but there is no indication of disagreement with this response and the sense one gets is that it was the answer the committee desired. Senate Local Government, Urban Affairs and Housing Committee. , Tape 47-A (April 6, 1981 ). Subsequently, at the April 27, 1981 , worksession, the bili was amended to delete the term "ambulances" and substitute " equipwent and vehicles This emergency medical service language merely is referred to as the April 10 amendments and the source is uncertain. It must be presumed, however, that r there was a reason for the change and, given the testimony cited above, the reason appears to have been that the new language was T intended to distinguish ambulances from other emergency medical . ;: vehicles. 3 In the opinion cited ��suup�ra�__, the Attorney General noted that - the statutes frequently disfT��nguish ambulances (which ordinarily transport people) from other emergency vehicles. The term ambulance is specifically defined and used in several ORS chapters. See, e. , ORS 801 .115, 823.020(1 ). It probabl would be confider by a court to be a "technical term". When construing statutes, words which have a well-defined meaning will be assumed to have a known significance and will be given that meaning by the courts. See ��e�..gg�. , Cordon v. Gregg, 164 Or 306, 97 Ptd 732 (1940). AccorWTng� use off term "ambulance" in its technical sense in certain statutes, and failure to use it in the statute in question, strongly suggests that the legislature did not intend the statute to apply to ambulances. This conclusion is consistent with the statutory scheme for regulation of ambulances in ORS Chapter 823. ORS 823.180 (formerly 485.573) requires counties to develop plans relating to the provision of efficient and effective ambulance services, including the establishment of ambulance service areas. This plan must be submitted to the State Health Division, which may alter an ambulance service area only with the permission of the county. The Health Division may adopt rules to regulate and enforce a service area established by the county. ORS 485.585 makes it clear that fire districts may regulate ambulances only after receiving permission to do so from the Health Division. Since the Health Division cannot alter an ambulance service area without county approval , it necessarily follows that the Health Division cannot grant permission to a fire district to, in effect, alter an ambulance service area by adopting a regulation prohibiting the private ambulance company specified in the County plan from operating in the district. Statutes relating to the same subject matter must be read in pari materia such that they operate harmoniously rather than conflict. See, e. . , Davis v. Wasco Intermediate Ed. Dist. , 286 Or 261 , 593—d (1 ons ru ng so as to exempt fire district ambulances from county regulation would significantly reduce the ability of the county and the Health Division to provide for the coordinated, efficient and effective provision of the ambulance services in the county as required by ORS 823.180. Reading the statute to apply to other emergency vehicles only, such as rescue vehicles, avoids this conflict while preserving fire district autonomy in its traditional role. Finally, it must be noted that, to the extent that ORS 478.250(3) may exempt certain fire district functions inside the district from regulation, that exemption applies only to an "emergency medical service plan adopted by the Health Division, the county or an association of districts which provide emergency medical services" This may not appear to be the same thing as the ambulance services plan required to be adopted by counti s under ORS 82380. An ambulance service plan is not adopter by the Health b vision. Furthermore, there is no 4 specific authority in Chapter 485 for any entity other than a county to adopt such a plan. In other words, ORS 478.260(3) not only is irrelevant to ambulances, it does not expressly exempt fire districts from a county ambulance service plan. Based on the specific language used in the relevant statutes, legislative history and intent and the general purpose of the relevant statutes, it is the opinion of this Office that fire district ambulances are subject to county regulation and that a fire district may not operate ambulances in violation of a properly enacted county ambulance ordinance. a sen L DRO:lap 1 00m/1-4 INTER-DEPARTHWAL MEWAAMN. Tualatin Rural Fire Protection District if TO: TFD Board of Directors DATE: July 9, 1986 FROM: EMSO Southard SUBJECT: Emergency Medical Services Task Force Recommendations The Emergency Medical Services Task Force appointed by Tualatin Fire District completed its work in May 1986. After months of reviewing documentation, listening to testimony and balancing the pros and cons of each decision, the Task Force made the following recommendations: A. A unanimous vote to recoAmmend to the Fire District that the ultimate goal of Emergency Medical Services was to have a single provider of Advanced Life Support, regardless of whether the provider was public or private. B. There were three options put forth as system options. The Task Force then ranked these options as most preferred options (1) to least preferred options (3) and they are listed in that order: (1) That the Fire District should be the sole provider of Advanced Life Support prehospital care. This sole provision would extend to the Fire District doing Advanced Life Support transport. The private ambulance companies - would provide Basic Life Support transport. The Fire District would continue to provide first responder Basic Life Support care. (2) The second highest ranked option was to have the Fire District as the sole provider of Advanced Life Support but all transport would be performed by the private ambulance companies. If the patient to be transported required Advanced Life Support care during transport, the Fire Department paramedic would accompany the patient in the back of the private sector ambulance. The private sector ambulance would be staffed with Basic Life Support personnel. The Fire District would continue to provide the First Responder Basic Life Support Care. (3) The final option and the least preferred by the Task Force was that the private sector ambulance companies would be the sole providers of Advanced Life Support. The Fire District- would drop all of it's Advanced Life Support services and would provide only Basic Life Support Care. s a ~' As you can see, the recommendations proposed quite a change in the Emergency Medical System for Tualatin Fire District. Rather than caking any immediate decision, I would like to request the Board of Directors to • schedule a workshop for the latter part of August with the objective of having a complete discussion of each one of these recommendations. Staff would appreciate the opportunity to thoroughly examine each option. Then a comprehensive analysis would be presented at the workshop. The analysis would include a review of the possibility of increased liability exposure, financial impact of the options, and ramifications of the fire suppression activities of the Fire District. Finally, Staff would appreciate being able to correlate any changes in prehospital care delivery within the proposed budget goals for the next fiscal year. Respectfully submitted, 5 'P—aJ Souffiard, ERS off I cer cc: Chief Pittard D.C. Schwartz Rick Taylor CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ` AGENDA OF: August 18, 1986 AGENDA ITEM #: q DATE SUBMITTED: August 6, 1986 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Proposal of Transportation Advisory Committee to PREPARED BY: William A. Monahan Sponsor a Debate REQUESTED BY: Trans portaicay..Adv. Comm. DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE ^�r Does Council object to Transportation Advisory Committee sponsoring a debate on County Gas Tax approval? INFORMATION SUMMARY The Transportation Advisory Committee proposes to sponsor a fall debate on the County gas tax which will be on the November ballot. They propose to hold the debate in City Hall and to invite cable TV coverage. The Committee would organize the debate and ,arrange for the speakers. The Committee has inquired whether the Council has any objections to their sponsoring a debate or to their holding of the debate in City Hall. ALTERNATIVES CONSIDERED 1. Advise the Committee that the Council has no objection. 2. Establish guidelines for such activities. 3. Advise the Committee that their proposal is not acceptable. SUGGESTED ACTION Staff recommends that the City Council advise the Transportation Advisory _ Committee that the Council has no objection to it sponsoring a fall debate on the County gas tax. r: (2666P) r' f lboamm J. Sullivan Fkbxney at LRZ011 Box 23804 • 12900 B.W.Pacific Hwy. • Tigard.Oregon 97223 • Phone(503)620$702 July 21, 1986 Mayor John Cook Tigard City Council Tigard City Hall Tigard, Oregon 97223 RE: Transportation Advisory Committee Gas Tax Debate Dear Mayor Cook and Councilors, At the July meeting of the Tigard Transportation Advisory Committee the members agreed that the committee would sponsor a debate, sometime in late September or October of 1986, on the county gas tax. The committee felt that it would be beneficial to provide an opportunity for bath supporters and opponents of the county's gas tax to air their opinions. The committee asked that I write a letter to you for your response to our idea. We would like to be able to use the town hall room in the City Hall for the debate. if you have any objections to our proposal please advise. Thank you. Sincerely, r THOMAS J. SULLIVAN Chairman * _ Tigard Transportation Advisory Committee 7i a S` yT� C rt : 5- MEMORANDUM CITY OF TIGARD, OREGON TO: Bob Jean, City Administrator August 7, 1986 FROM: Loreen Wilson, Recorder SUBJECT: Town Hall/Building Use Pol y A number of organizations have contacted my office to request use of the Town Hall Room and the Civic Center Building for various uses, these run the gambit from meetings to receptions. I would like some time for this discussion to be scheduled with the City Council to determine their formal policy on the use of our new facilities. Pursuant to previous discussions on the staff level, the following policy priority outline is submitted For discussion. TYPE OF ORGANIZATION/USE FEE DESCRIPTION OF USE CITY PROGRAMS * _ City sponsored use (i.e. City Council, all Board and Committee meetings, Municipal Court, and Hearings Officer) COMMUNITY USE City of Tigard organizations (i.e. TCYS, Chamber of Commerce, Garden Club, residents/businesses of Tigard, religious or political groups) GENERAL USE Out-of--town residents or organizations (i.e. Japanese/American School, Heart or Cancer Fund, religious or political groups) As we have discussed, it would seem appropriate to have the Customer Services Section in my office facilitate the administration of this process. My concern is that if the process is fairly complex the administration cost could become excessive. The process could be fairly formal with application forms being required. The scheduling, followup, building security, and tracking the use complaints and use abuse cases could become very time consuming. Since this is a new program offered by the City, I would suggest a quarterly update be filed with yourself or the Council to address concerns and report use frequency. Besides the cost, restrictions, and administrative process issues, the question of approval authority is also one to be addressed in a policy statement. I would offer the following approval authority for consideration: o Customer Services Section Manager or City Recorder - Approve applications from those outright authorized organizations/uses according to the policy statement. o City Administrator - Approve applications from organizations/uses that are related to those addressed in the policy statement. o City Council - gear appeals of staff decisions or approval authority for those uses not identified in the policy statement. * - See attached calendar showing Town Hall and Conference Room reservations which have been scheduled on an ongoing basis for City uses. j , PAGE 2 OF 2 AUGUST 7, 1986 BUILDING USE POLICY MEMO Some additional issues to take into consideration before creating the policy statement might be: 1. What fee structure should be used? (i.e. no cost for City Uses, a direct cost fee for Community Uses, a flat rate for General Uses?) 2. Should there be a security deposit? When and how applied. 3. What use restrictions should be placed on the Town Mall/Lobby areas? (i.e. food, liquor, day vs night use, weekend use) 4. Should there be a fee charged for damage to the building or furnishings? Now would that be enforced? How can the City be assured of payment? Should the policy statement be adopted by ordinance so compliance can be required through the civil infraction process? 5. What criteria would be set forth to test the applications when filed with staff? Would prior damage or privilege abuse limit the organization from use again? S. Would the building be reserved on a first-come first-serve basis other than City programs? Would City program changes be allowed to cancel a confirmed reservation by another organization (i.e. Community Use or General Use organizations?) 7. Should Council identify itself in the policy as having the right of the property owner to limit, review, or monitor use so that the process could be removed as much as possible from the political arena? 8. What policy should be developed to limit the potential conflict of (1) separation of church and state and (2) freedom of religion, expression, and assembly, which is guaranteed by the first amendment to the US Constitution? There is a current trend of the courts to recognize that the freedom of religion, expression, and assembly is so important that governments may allow religious activities on public property. However, this access to the public property must be open to all religious groups on an equal basis. Some courts have held that this right bars governments from restricting use of public property by religious groups. Based on case law compiled by the Bureau of Governmental Research, it seems that all three of the following questions must be answered affirmatively to avoid violation of the first amendment. o Does the proposed action have a secular purpose? o Would the action's primary purpose neither advance nor inhibit religion? o Would the action avoid excessive government entanglement with religion? I would recommend Legal Counsel be involved in at least a final review of the building use policy prior to adoption due to the 'rights' issues and to limit the risk exposure to possible litigation. Please advise what course of action you wish taken and what involvement you -- would like from my division. gg - 1 ; �g lw/4002A d - i I � N ry { Y L A b • a � Q � Y a z 3 O � W h t 1 a 3 � 7t z qzj t t z tn t3 a � I h a ■ :t ►� � � �� ,` +� , 1` :� � � .� v � ?� ., (* ' ` \� i L�� � � � . � .T � � �i. '� m � .. � ., .. (� !'i i .v� ~ ` � r � �. • ` .y f a �► -,. , � • '�► � _, �� 1 •. �,. -. � �. © �:� ■ NOTE: There are no Community Development Land Use Decisions for this packet. 1�,/4017R r� k: k, -4� MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council August 7, 1986 FROM: Bob Jean, City Administrator SUBJECT: Executive Summary Progress Report Building off Council's request for more of a narrative and subjective report on City progress, I'll try to give a written overview at least quarterly if not needed monthly. City Administration o The Workloads Review and Staffing Plan Study is the major task of the City Administrator in July and August. The entire organization has been disproportionately impacted by workload increases, the adjustments to the Civic Center and the time needed to orient new and temporary staff. Clearly, we will need to reset many work program items to mid-year in order to re-establish efficient base operations on day-today business. a Civic Center Project completion and coordination with the City Attorney's Office continues to occupy almost half of the Assistant to the City Administrator's time. The 16-page punch list of major items is being processed on a priority basis. o Commuter Systems Implementation is moving steadily, but about a month behind due to equipment delivery delays. The User's Committee is now developing a System Work Plan to schedule sub-system data loading in priority sequences. That plan will be provided to Council next month along with monthly progress reports. o Recruitments and Civic Center related items are taking most of the Executive Secretary's time. o The Community Assistant is doing all the technical support for the Metzger/Washington Square Annexation with the City Administrator monitoring the lead in this area. Community Services o Recruitment of the Community Services Director, Finance Director and Executive Secretary have been the main workload projects. o The City Administrator as Acting Community Services Director has been working with the Department Managers and Employees to create a sense of "Department" and understanding of the new organizational philo— sophy. Completion of the open office partitions per the revised layout for the new organization is in process. o Finance and Accounting are primarily focused on the year—end close out and audit start--up, new computer system implementations, and the change to monthly billings. A temporary shift in duties for the next 3 — 4 months of all personnel will be necessary to cover the Finance Director's resignation. Temporary help is being used to keep up. o Support Services has largely made the change in Word Processing from the old to new computer system. Keeping up with Council packet workloads and increasing Court activity is the current task. Community Development o The Director's Office is trying to get all the new projects scheduled into an already dramatically increased base workload. Some reprioritization will be needed. The City Engineer is moving steadily into City capital projects while attempting to get started on Public Facility Plans. o Develo2Mnt Services (Building, Planning and Engineering) workloads and revenues continue at last year's high rate. Engineering is getting ready to start loading base data into the new computer system which was delivered and installed last month. Completion of office partitions is expected in August. o Public Works is experiencing the typical summer peak workload and trying to work in unscheduled Civic Center project assignments where the Contractor didn't complete to our satisfaction. Workload reprioritization is in process, meanwhile temporary help is being used. Police o The SRO Program continued to develop and Officer selection from the 9 internal candidates is expected by mid—August. The District has still not decided if they want to add the second SRO yet or not. o Officer Recruitments have been completed and background checks are in process. New hires should start as planned in September. o Building difficulties with electrical surges and the sally porte gate continue to disrupt what has otherwise been a smooth transition to the new building. o Operations are moving well, especially special projects, but just basic Patrol activities are keeping all shifts very busy. Some added resources for Patrol may be needed. g � 's.`� -aha;..F3 r I Library o Circulation was projected to be up 30%, instead it has been up an average of 40%; anywhere from 30 — 5576! o Settling In to the new Building continues. Work Room space is at a ns unuseable due to HVAC inadequacies premium. The Quiet Room remai (currently under review by the Architect). I,ll leave it to the Departments to explain further on the many other activities. The main point here is for Council to realize the impact of the base workload increase itself, and that we may well have to set over to mid—year cific Work oPl Planthe and projects Wo kload/S affing trecommendations earlier. for Iyouwill have at specific the sp September study session. B1/dc:56 'a MEMORANDUM 1 CITY OF TIGARD, OREGON i TO: Honorable Mayor and City Council August 7, 1986 FROM: Loreen Wilson, Recorder SUBJECT: OLCC Application �c�� The following business has requested approval of an OLCC application by the City Council. The Police Department has recommended approval. INTERNATIONAL WINES 16186 SW 72nd Avenue Tigard, OR 97224 New Outlet — Wholesale Malt Beverage & Wine License lwl4017A r. CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMHARY [� AGENDA OF: AGENDA ITEM N: l DATE SUBMITTED: 08-06-86 PREVIOUS ACTION: Res #85-54 placed ISSUEIAGEMM TITLE: Phillips flan. the work on its maintenance period. Sewer (Final) Acceptance PREPARED BY: John S. Hacrman�� Resolution REQUESTED BY: . Development Services DEPARTMENT HEAD OK: L CITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY 1. This sanitary Sewer main-line extention known as the Phillips Extention is located north of the Tualatin River and west of S.W. 108th Avenue, this extension is a component part of U.S.A. 's partially constructed Tualatin-Summerfield- Interceptor. 2. All work, and conditions specified for this project have been satisfactorily completed including maintenance of the line throughout the maintenance guarantee period. 3. Subsequently, staff recommends that Council make final acceptance of the project and authorize release of the guarantee bond. ALT LNATIVES CONSIDERED 6TtiD ACTIO�1 , ; PASS THE RESOLUTION TITLED: A Resolution Accepting Public Improvements known as Phillips Sanitary Sewer Extention CITY AF T ,IGARDOREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: AUGUST 18, 1986 - AGENrA ITEM N: DATE SUBMITTED: August 8, 1986 PREVIOUS ACTION: Resolution declaring ISSUE/AGENDA TITLE: ALTERNATIVE delinquent Bancroft accounts PAYMENT SCHEDULE AGREEMENT FOR PREPARED BY: J. Widner HAMPTON OAKS OFFICE PARK ASSN. REQUESTED BY: Hampton Oaks Office Pk. DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE To continue working with local improvement district participants in meeting their payment obligations, without foreclosing. INFORMATION SUMMARY Hampton Oaks Office Park was included in the Resolution declaring delinquent Bancroft accounts. Their attorney, Marcia Perkins, contacted me requesting an alternative method of meeting their outstanding obligation. A letter from her is attached for your review. In 1985, we allowed the delinquent accounts to bring their delinquent installment balances current over a 12 month period. Ms. Perkins and I discussed this possibility for her clients. ALTERNATIVES CONSIDERED 1. Demand immediate payment of delinquent amount (approx. $18,000). 2. Proceed with foreclosure on entire amount (approx. $53,000). 3. Agree to monthly payments over 12 months on delinquent amount and continued semi—annual payments on balance. SUGGESTED ACTION I recommend authorizing the Mayor to sign the attached Payment Schedule Agreement in accordance with alternative 3 above. CITYOFTWARD August 8, 1986 OREGON 25 Yeas of Serv&ce 1461-1986 Bouneff, Chally 4 Marshall Marcia Perkins The Logue Building 529 SE Grand Avenue Portland Oregon 97214-2276 Dear Hs. Perkins: Pursuant to out conversation of yesterday, I have prepared a Payment Schedule Agreement for the City council to approve, August 189 1986. _ To expedite the process, I have enclosed two copies of this agreement (one to be signed and returned to my office, the other for your records), for your review and for signature ofproperty to copy to bevr�eturned to usbilling ers address is incorrect, please correct it on for I have also enclosed theSeptember inpthe bottom half of ithenst statement ltheir ients attention. Be sure to check. aid To make sure that proper payment slipsitonbeothe sent incount when e along withptheirncheck each basis, I have prepared pays month. If you have any questions please contact my office at 639-4171 ext. 334. Sincerely yours, CITY OF TIGARD Jerri L. Vidner Finance Director JLW%jw (1383F) gnclosures 4 (503)639-4971 13125 SW Ha11 BW-P.O.Box 28347,Tigard,Oregon 97223 ti P A Y M E N T S C H E D U L E A G R E E M E N T The Tigard City Council has declared the entire assessment balance plus interest on the property described (at the time of assessment), as 2S11AD L400, Tigard, Oregon, immediately due and payable in full as authorized by Tigard Municipal Code Chapter 13 (Ord. No. 84-55), unless the property owner enters into a formal binding payment schedule agreement acceptable to the City. The property owner(s) of said assessed property have not made full and complete installment payments. The outstanding balance through March 15, 1986 is $61,916.07. In lieu of foreclosure as authorized by the Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223), the City of Tigard and Hampton Oaks Office Park Assn. agree to the following payment schedule: The outstanding balance of $18,049.52 shall be paid in monthly installments of $1504.13 beginning October 1, 1986 and due on the first day of each month thereafter until paid in full. The remaining outstanding balance to continue to be paid in semi—annual installments beginning September 15. 1986 and every March 15 and September 15, thereafter. Failure to comply with the payment schedule of this agreement shall be a breach of this agreement. Upon a breach of this agreement, the City shall proceed with collection by sale of the property as provided by Tigard Municipal Code Chapter 13 and Oregon Revised Statutes (ORS Chapter 223). signed and dated this day of 2986. y of Tigard Hampton Oaks Office Park Billing address: POB 1028 Portland, Oregon 97201 3 )1 stir �Y Property Description Property Owner: Tax Map: 2S11AD Hampton Oaks Office Park Assn. Tax Lot: 400 ROS 1028 Local Improvement District Portland Oregon 97201 Name: Hampton Sewer/Street No. : Bancroft 15(22) Payments Due no later than Principal: $ 843.59 1st day of each month beginning Interest: 660.54 i October 1, 1986. Total Due: $1504.13 I i i 4 i Property Description Property Owner: Tax Map: 2S11AD Hampton Oaks Office Park Assn, Tax Lot: 400 POB 1028 Local Improvement District Portland Oregon 97201 Name; Hampton Sewer/Street No. : Bancroft 15(22) Payments Due no later than Principal: $ 843.59 1st day of each month beginning Interest: 660.54 October 1, 1986. Total Due: $1504.13 Property Description Property Owner: Tax Map: 2S11AD Hampton Oaks Office Park Assn. Tax Lot: 400 POB 1028 Local Improvement District Portland Oregon 97201 Name: Hampton Sewer/Street No. : Bancroft 15(22) Payments Due no later than Principal: $ 843.59 1st day of each month beginning Interest: 660.54 October 1, 1986. Total Due: $1504.13 Property Description Property Owner: Tax Map: 2S11A0 Hampton Oaks Office Park Assn. Tax Lot: 400 POB 1028 Local Improvement District ` Portland Oregon 97201 Name: Hampton Sewer/Street No. : Bancroft 15(22) { Payments Due no later than Principal: $ 843.59 1st day of each month beginning Interest: 660.54 October 1, 1986. Total Due: $1504.13 BOUNEFF, CHALLY & MARSHALL ATTORNEYS AT LAW �,• THE LOCUS BUILDING *ADMITTED IN 529S. E. GRAND AVENUE B. B. BOUNEFF WASHINGTON ONLY JOHN CHALLY PORTLAND, OREGON 97214-2276 .NEIL T. JORGENSON TELEPHONE (503)238-9720 TYLER MARSHALL W. G. KELLY CLARK MARCIA A.PERKINS IN REPLY REFER TO OUR DON THACKER* NUMBER LISA M.MAYFIELD 85-355-58 August 1, 1986 Ms. Jerri Widner City of Tigard P.O. Box 2:'397 Tigard, Oregon 97223 Re: Hampton Oaks Office Park Dear Ms. Widner: As I notified you by telephone on July 29, 1986, your letter of June 24, 1986 concerning Hampton Oaks office Park has been forwarded to this office. We represent Harriet Unger, one of the investors in the project. We regret that the bancroft has become delinquent. Had we been aware of this situation earlier, we would have been happy to bring the payments current. However, as I explained, Gary Dunham had been the managing partner for Hampton Oaks Office Park and recently abandoned his duties in that capacity and left the state. His present location is unknown. Before we can make a specific proposal to you as to a payment arrangement, we must examine our records and those recently recovered from Gary Dunham by the Mulntomah County Sheriff in order to determine What portion of the bancroft is allocable to Hampton Oaks I and what portion is properly chargeable to Hampton Oaks Ii. This is because there are different investors involved in each project and different parties will need to be solicited for payments. We anticipate being able to complete the examination of the records and make a proposal to the partners of each partnership within the next ten days. we will then intend to solicit capital contributions from each partner to take care of the bancroft, most likely in the form of an alternative monthly r Ms. Jerri Widner August 1, 1986 r Page 2 payment schedule as you suggested. If you are unable to wait teen days to allow us to resolve this matter, please notify me by telephone immediately so that I can attempt to accellerate our decision-making process, if possible. We wish at all costs to avoid the institution of foreclosure proceedings, and are happy to work with you to resolve this matter. Thank you for your cooperation. Very truly yours, Marcia A. Perkins MAPscjc cc$ Mrs. Harriet Ungar Mr. Bill Wagner „Y 5 x `*T t TUALATIN FIRE EMS TASK FORCE RECOMMENDATIONS a' 1 . THAT THE FIRE DISTRICT SHOULD BE THE SOLE PROVIDER OF ADVANCED LIFE SUPPORT AND BECOME INVOLVED IN THE AMBULANCE SERVICE . 2. THAT THE FIRE DISTRICT SHOULD BE THE SOLE PROVIDER OF N ADVANCED LIFE SUPPORT, BUT .NOT TRANSPORT THE PATIENTS , 3 . THAT THE PRIVATE AMBULANCE COMPANY CONTINUE TO PROVIDE ADVANCED LIFE SUPPORT 72 AMBULANCE SERVICE, AND THE FIRE DISTRICT DROP ITS PARAMEDIC SERVICE. k w S DURING THE TASK FORCE STUDY, THREE IMPORTANT COSTS WERE DETERMINED . i v 1 . THE TOTAL INCOME FOR METRO WEST AMBULANCE SERVICE FOR ONE YEAR IN THE TUALATIN FIRE DISTRICT: rT $281x055. 27 - QTY o � Z. THE TOTAL COST OF THE THREE TUALATIN FIRE RESCUE UNITS: . $191939248 . 00 3 . COST OF PROVIDING THREE . ADVANCED LIFE SUPPORT RESCUE ,may UNITS AND EQUIPMENT ASSUMING THEY WOULD BE RETAINED AS �L^ FIRE FIGHTERS: a $261967.6 . 00 CURRENT SYSTEMS COSTS AND TASK FORCE OPTIONS COSTS CURRENT COSTS FIRE DEPARTMENT WITH PARAMEDIC RESPONDERS: $261 , 676. 00 METRO WEST AMBULANCE WITH PARAMEDIC LEVEL SERVICE: $281 , 056. 00 TOTAL COST: $542, 732. 00 OPTION 1 SPORTING 20% OF PATIENTS: $261 , 676. 00 FIRE DEPARTMENT PARAMEDICS TRAN r START UP COSTS FOR AMBULANCES: 6, 580. 00 g METRO WEST AMBULANCE AS BASIC LEVEL SERVICE: $225, 000.00 TOTAL COST: $493 , 256. 00 SAVINGS 9. 1% G: OPTION 2 $261 , 676.00 FIRE DEPARTMENT PARAMEDICS: METRO WEST AMBULANCE AS BASIC LEVEL SERVICE: $225, 000.00 TOTAL COST: $486, 676.00 SAVINGS 10.3% OPTION 3 r FIRE DEPARTMENT DROPS PARAMEDICS: 3 $281 , 056. 00 K METRO WEST AMBULANCE AS PARAMEDIC LEVEL SERVICE: TOTAL COST: $281 , 056. 00 SAVINGS 48..2% OPTION 1 FIRE DISTRICT TRANSPORTS CRITICAL PATIENTS FREE OF CHARGE ADYnNCED LIFE SUPPORT PRIVATE AMBULANCES TRANSPORT OTHER PATIENTS, BASIC LIFE SUPPORT WINNERS LOSERS CRITICAL PATIENTS NON-CRITICAL PATIENTS INSURANCE COMPANIES TAXPAYERS FIRE DEPARTMENT BUDGETS PRIVATE PARAMEDICS a7 4' F _w t+ t, �nw OPTION 2 .FIRE DISTRICT PROVIDES ALL ADVANCED LIFE SUPPORT PRIVATE AMBULANCE COMPANY TRANSPORTS ALL PATIENTS l WINNERS LOSERS INSURANCE COMPANIES NON—CRITICAL PATIENTS IB'E DEPARTMENT BUDGETS TAXPAYERS PRIVATE PARAMEDICS x s r OPTION 3 PRIVATE AMBULANCES CONTINUE TO PROVIDE PARAMEDIC LEVEL AMBULANCE SERVICE AS THEY HAVE DONE SINCE THE INCEPTION OF PARAMEDICS. THE FIRE DISTRICT ASSUME THE ROLE OF BASIC LIFE SUPPORT RESPONDERS . LOSERS WINNERS FIRE DEPARTMENT BUDGETS TAXPAYERS NON--CRITIC AL PATIENTS INSURANCE COMPANIES :y L Y G 1 4 4. CITY OF TIGARD, OREGON MEMORANDUM Honorable Mayor and City Council August 18, 1986 TO: Fpm: Bob Jeans City Administrator SUBJECT: Fa?? Neighborhood Town Nall Meetings to Community Involvement/Information Goal) and I met last week to review the Fall Neighborhood Town Nall Meetings objectives, Councilor Johnson (liaison and schedule. Some of the topics for discussion might be: & Tax Base, County- Cit -County Relations (Countyurban Services Policy a y Annexatians,.• City Gas Tax, Cit -State Issues (Ballot Measures, Roads Finance) o y Neighborhood Issues (CIP update, Crime Prevention, SRO Program, Library o Programs, Transportation... etc.) school vicin- was to have four neighborhood Tig meetings usiMary Woodward). The The general (Phil Lewis. Templeton, Charles F. Tigard With the Metzger neigh- ityTigard notices Ti and Neighborhood -Town Na?lwould be in September, boyhood group meetings in October. following possible dates and ask Council as st the fisk Staff would like to s e(preferred dates marked with aster ): to the a Tuesday, 9/9 a Wednesday, 9/10 a Thursday, 9/11 o * Tuesday, 9/16 o * Wednesday, 9/17 a Thursday, 9/18 a *,Tuesday, 9/23 a * Wednesday, 9/24 tins are suggested for the waskta°scheduling conflicts/27• The October mee g 10/13, 10/20 and Please check your calendars and let me know