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City Council Packet - 04/21/1986 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak or, an ,agenda item needs to sign-on the appropriate REGULAR MEETING AGENDA � � BUSINESS & 'STUDY AGENDA sign-up sheet(s). If 'no sheet is available, L,. APRIL 21, 1986, 7:OCa P.M. ask to be recognized by the Chair at the start FOWLER JUNIOR=tilssH of thut agenda item. Visitor's agenda items are 10865 Sys WALNUT asked to be to 2 minutes or less. Langer matters 7IGARl?, OREGON 97223 can be set for a-future Agenda by contacting either the:Mayor or City Administrator. 1. REGULAR MEETING: 1.1 Call To order and Roll Call 1.2 Pledge of Allegiancra i.3 call 'To Stuff and Council For EL+on-Agenda: Items: Motion to approve FE as amended. ' 2, VISITOR°S AGENDA '(2 Minutes or Less, Please) � 3. ROAD FUNDING DISCUSSION .4 + .1 Support of Gas Tax Levy - Resolution No. 96-A,,&_ 2 Support of MSTIP - Resolution No. 86-_ _ o Community Development Director NoN_CONFORMING USES POLICY DISCUSSION z a Community Development Director 5. TEKTRQNIIX'S REQUEST FOR ADMINISTRATIVE REVIEW o community Development Director 6, C4lii',LtT AGENDA: these items are considers^d` to be routine and may be ` enacted in one motion without separate discussion. Anyone may request that an item be removed by motion 'For discussion and separate action. }` Motion to: 6,.1 Receive and File: a Community Development Land Use Decisions b Municipal: Services Study - Fina•l. Report c Beaverton APAA Resolution 6.2 RatiFy CILCC: License Approval 8y Council Phone Poll On 4/16/86 - Street of 'Affordable Homes 6.3Accept Public improvements Bellwood :CII Subdivision - Resolution ; No. '26-4 } 7, NON,!--AGENDA ITEMS': From Council and Staff 2, EXECUTIVE SESSION: The Tigard City Council will. Jo into Executive 111 Session under the provisions of .ORS 192.660 (1) (h) to discuss current and ,pending litigation issues. 9, COUNCIL/PARK BOARD WORKSHOP r 1 Recreation Plan and Park Matintenance 'Program 4 ¢a Council, `Park Board, Staff 10. ADJOURNMENT lw/3837A r c. 'COUNCIL O E NDA - APRIL 21, 1986 —°PAGE 1 Y F I GA_. R D_. <l 1_1��`O_ s REGULAR 1986 - 7:00 ETING MINUTES APRIL 21, P.M. 1, €tL�LL GALL: i�resent: Mayor John Cook; Counci'lors: Tom Brian, Carolyn Edwards, and Valerie Johnson; City Staff: Bob Eadon. Jerry Monahan, Community f. City Admirx-i strator; €3111 Jean', al Counsel; and Loreen Develop-,nent Director, Tim Ramis, Lest Wilson, CALL t;eputy Ci.ty Recorder. ' CALL TO .STAFF AND COUNCIL. FOR NON-AGENDA ITEMS a, City Adsnirxistratcr res nested iters ,4 be added consent agenda -to appairrt Steve 51 +baugh'to the Park Board. who b. Deputy ?recorder i.rttruu�rtian at �CouncilBowles s meetirrgs for thired henext two perform the Recorder f rranths. 'Councilor' Erian requ tO^�d Director's� s added1 be t)ecisionconcerns Non-Agenda to discuss the figard East 3• VISITOR'S AGENDA: 1!o one a.ppc�ared to Speak, 4. ROAD'FU1:DING DISCUSSION a, Carnsnunip�y Development Director synopsized the 4� Gas Tax baLat He rooted that the ballot measure for tDne t4ay 2Otts; election. measure was placed or, the ballot, to r•,2Peal the County raroxxmately it, is repealed, the City of Tigard would have app X35;),Ge�O :`cut out of the 5tr'eet Fund. 16e then rouecl�xpTh his "ballot fact thetSTIP rnc�asure v t;u'lz3 sane if app measure would fund some major street iwprovemen"ts in chol TFerry area such as: Bu11. Mountain and laW rotersection;.-5her�a,�o�llEctyoRo�ad� frau lirsa`i, from Fanno Creek to Murray; pa�s proposal. Ea;en s Furry to 99VI; and the Westerly BY p iP b. IgESOLUTIOW NO. gb_:� "ING TO3ts RESOLUTION COUNTY'S OF, 4--GE.1'd GASOLINE ` AX. d OU3�CTL 0PP0S's r REPEAL. OF w!A c, 3vk7tion by Courici.lor`Briaxn, seconded by Councilor EM-lor, to ap�arnue Approved.by unanimous Vote Off Gourrril present. ti. FCESOL3iTIi;e! �. R�i4fi FtESC}t UTS{3i P OF ,THE T GFlRD CITY COUtVCI t. R31il7O#kalCa A TE'REE-YEAR IAL LEVY OR ItSPa�i'y,'lfelGTL?ii CDUidT'1' i?t�Ai9a. e, Motion by Councilor Johnson, secendQd by Councilor Edwards to approve. Approved-by ur�aani+�uus vote of Council present. Pae COt II._ MINUTES - AP€t1 L 21, .19f3€ P s . .Y w t 5,, !!ON-ConFoRMING USES POLICY DISCUSSION a, Cc�mrtastraity t evolopment Director synopsized the history of property n the and SW North Dakota, He 1710ted corner of Sct-tolls Ferry Road, th?t ttae use at the time of annexation was home-occupation. The Of property was then converted to retail space r +hehome•-o home.-occupation " the same �?on is k aasi� as the home--accupation. However, sirste no longer, in effect, 'the prcpsarty does ri��t Have grandfathered rights to the use and thus has been fours i to 33e nan-conf 0r:aa'Lee the Cainti,arai'ty Laevelopment Director stated that thie owner, Leo Casnnin ham, wishes to 'continue to use the building under the g il economic conditions change to allow- him ato current, use uititY` seeoatpatibla with the C_a gone. He improve the 'property into a wi Rtated:tlie existing building is not suitable for office use. us the e at the b. Mr. Lee, Cunningham, owner of the pro�sc�r ty, stated has He site has not changed, but the person conducting the use azggez ted that perhaps ;an interim zone would be appropriate. He xisting Use until such time as it is requested Council allow the e economically feasible to develop the proper't y for office use- c. Lengthy discussion ,Followed regarding the no issue and w!'BtEi£ar the use at annexation was and approved non-corafGrail n9 � - use. r, Couricilor• Brian, seconded b y Councilor Johnson, ti-ia.t d. Motion by record the Pr pr av icsa~sly based upori the tpstit;aony and the based noxa-corat'oa.ain use status:in the County and Council finds achtriis ' property fan continue tae existinr� use based on titre substantiated evidence Provided. Approved by unanimous vote of Council pras�?r:t. e, City Administrator stated this iteft, would be placed on consent � a agenda in resolution fors .to -formally adopt Courac'il findings. f. Lee Cunningham thanked the council for their assistance. 6. TEKTRONIX'S REQUEST FOR ADMI%, ISTRATIVE fiF.`a1:tEW a, comrat<io CitY nity :Development Director stated the ' site pr its as `Mort gravel Hall. In '1x.387, 't4ae city did not require permits dots At that time Tek `graved a, small portion �or, use by a saa; lyep Thae farad' use was abandoned longer than the 5 months required by Come. Th" -ci.ty Cade now has `requireraier�ts that all } permanent parking dots must be paved. Ira 1985, Tek went into the ended the lot without a city permit. gravel parking area and ext The Cormnunity Development Director stated the job'was "red tagged" Since this '°grand fathered" small portion of the lot was increased. spat«, notp asoasiQ arenas nssiu Rner•oach in the floodplain area. b, �1r . ;Chuck Olson Tel, representative, stated they had been atonant; in the 8x48 wince 197 a ire ,=ot,_d that the use of the lot had been p ia.in't:air�erl over the wast four year's but that there were times a lit ita?d use was Made the aria. :tn '1985, �thety went into the area and Placed more; gravel in the area for ti:airitaan�i,n;.e pus�7r_isex :n Only. �.,.' a L 11 , i98� Page r Ur4C:i:t_ i`iIi't36;TES - APR c. Councilor Edwards asked Legal Counsel opinion regarding the arrioun , of use needed to maintain support a "laud use". d. Legal Counsel stated this has not been substantiated by case: law. Council was directed to look at the facts presented and make a decision based uPon those facts. e. City Administrator and Comr(junity Development Director stated that since there was no permit 'required by the City in 1982 there Was no Wrap available at the City Hall for -the original parking area. Eoth had 'oc..up'ied an office however- uihich overlooks the arra and noted that when the "rmaintenance" of the site was accomplished in early 1995 the area was increased substantially. f. Lengthy discussion followed recJardina size of original.' area. Mab) supplied by ak showed appr•cximatc�;ly 7,000 square -feet was originrzli.y graveled. g. Motion by Councilor Johnson, seconded by Councilor Edwards to find' that 7,000 square 'feet was administratively approved and should be considered to have "grandfather" rights providing is dossn t encroach into the floodplain area without proper permits. Potion amended by Councilor Johnson, and : seconded by Councilor Edwards to require r•emai:ninq gravel (over the original 7,000 square feet closest to Ash Avenue) be removed from the area and restoration OF the soils be required in the.'floodplain. ' Motion, as amended, was 'approved by unanimous vote of Co!arrcil' k present. : Fz, City Pdrministrator stated for the record that the original 7,000 square feet of graveled parking adjacent to the 'Ash Avenue extension would be allowed provided it dial not encroach into the floodplain. Encroachment would be allowed however, with the proper permits. The remaining gravel and fill - would either be removed or- a: sensitive lands permit required for it to remain. If the sensitive lands permit was approved for the driveway area this would creed to be paved -to be in compliance with the existing City Code. 7. CONSENT AGENDA: These items are considered to be routine, and may be enactryd in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 7.1 Receive and File: a Community 1',evelopment Land Use Decisions b Municipal Services 'study - Final Report C Beaverton APAA Resolution 7.2 Ratify OLCC License Approval By Council Phone Poll On 4/16/86 - Street of Affordable tdumes 7.3 Accept Public. Improvements — Bellwood III Subdivision Resolution No. 86-40 7,4 Approve Resolution .NO. 06--50 appointing Steve 8labaugh to the Part Board f. Page 3 — COUNCIL. MINUTES - APRIL. 21, 1906 a. motion by; Councilor- Edwards, seconded by Councilor Brian to approve Consent Agenda as presented with the addition of =item .4. Approved by unanimous 'vote of Council present (f 8. NON-AGENDA ITEMS`: From Council and Staff 0.1 't'IGARD EAST SITE DESIGM REVIEW DISCUSSION 3 a. Councilor Brian, questioned whether Council wished to ask for a review without prejudice due to -the size. and potential rosnunity impact. b. After considerable discussion, Councilor Johnson moved to receive and file the Tigard East SDR Report. Motion seconded by Councilor Brian. Approved by 4-1 a�rajority vete of Council, present. Councilor Eadon voting nay. RECESS: 9:10 PM RECONVENE: 9:23 PM 9. COUNCIL/PARK BOARD WORKS140P Park Board Members Present: Steve Slabaugh, Steve Schri• ner, Chairman Jim Slauruck, Pat Biggs, and Mike Swartz. a. Council and Park hoard discussed the Recreation Plan and Park s Maintenance Program. Councilor Brian stated lie supported the maintenance program and Rec Man, howte,rer, in trying to coordinate {€ resources Council would need more detail and phasing in the' plan prior- to funding. b. Park Board expressed their concern about the lack of funding 4 support: from Council and frustration in the lack of assistance given by John Mahler, Consultant, and City staff c. City Administrator• stated th.� City staff was attending Park Board weetings upon" the request of the Board due to bi.jdget cutbacks. The, process for development of a plan needs -to be developed with as large a range of options for phasing as ,possible. d Lengthy discussion followed with Councilor Edwards noting that with the fiscal responsibility for full. range of services, -funding cannot be approved for- a Rec Plan without: further options offered. e. Consensus of Council was -to request: further development~ of the plan. f. pat Biggs suggested a Code amendment should be initiated to allow } Tigard biased rion—profit organizations to use Cook Park without any fees paid. r, RECESS: 10:4ZPM t:E£'ONVENE: 10:46 Ptd �} page- COUNCIL COUNCIL MINUTES APRIL 21, 1996 its. EXECUTIVE SESSION; The Tigard City Council went into Executive Session under �}2:L50 ( ) (h) to the provisions of QRS 1discuss currant end pending litigation issues. Zl, AD301lRi�F9EC�T — 1?:C?8 P3�i r / ` Deputy City Recordar City of Tigard C- of 1�C�/a'i'd'; r 3z1 r COUNCILMINUTES — #1F'fi JL 21, 1.986 �4 t - _ .i A 1-690 1, P.O.SOX 370 PHONE(SOS)684.0860 BE?:'ERTON.OREGON 97075 Legal Notice Advertising City of Tigard `n 7 Tearsiseat 4 otice * �-i: ;V .0. Box 2339'7 ; „ �� , DOplicsfe Affidavit r� �,•� Ti -d, OR 97223 OF TIGARD AFFIDAVIT OF PUBLICATION STATE c)F OREGON, ? t3tSA� OF VVASp�INGTON, )Gs' . Ding first t-iuly sworn, c�epcse and saY that 1 an' the Advertising wrector,or his principal clerk,of the–T-i Z a newspaper 'general circulation as defined in ORS 193.010 Ti m�rr3 _In the 193.0;20;publis:t€�r�'tzt_–: at--�esald county and state;that the City Gaux� g1'i Lr rj1et;ng No'L'.. .a.e Fa printed COPY of which is hereto:annexod,was published in the g stirs i ssaas of said newspaper joP._.?— --successive and .onse�ctstive in the following issue; Y: April 20`9 1936 —_ nd 40`orn'.`es befog a me otar%,p Public;for Oregon Y cam-elision Expires. 9/2o/88 AFFIDAVIT, i ss ,. .,�`s:.�` �"� ",y�.��'„��r�'��✓r-.'"��'��.ttb-� #^ Y �'A� %fir+ ur'�� ."'�'�, . A i xx AS1t1 r l ttr?i.�x2""'( i R y, �' r AGENDA ITEM # �_. - VISITOR'S AGENDA 0ATE�� (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council, wishes to gear From you on other issues not on the agenda, but asks that; you first try to resolve your ,concerns through staff. Please contactthe ;City Administrator prior to the start of the 'meeting, Thank you. t NAME +& ADDRESS Topic STAFF CONTACTED 5 6. 8 " b� , CaTY OF TLGARD, 0REGON C�JUNCTL AGE3�DA aTEP9 MllF MARY AGENDA OF: A Eil 21 l98G _ AGENDA.ITEM r: DATE SUBMITTED. April 17 1986 _ PREVIOUS ACTION, idlA ISSUE/AGENDA TITLE: Resolutions r sO,i �1 4f A-Cent Gas 'rax & PREPARED BY: Willi-a. Moreahar. _ Sa�t�,amt i�S i IA 5/20/86 Election) REQUESTED 6Y: 9F3illias� s'2onahea; DEPARTMENT HEAD OK: CITY ADMINISTRATOR. — _ pJLTCY ISSUE Should the City of Tigard endorse the Major Streets Transportation l:mpraveraent . Program. (feST'aP) proposed by Washington Col.snty aiith input from affected cities anis state ,agencies? Also, s^rould the City Council oppose the repeal of � Washington County's 4—cent gasoline tax? E Ike c riom SILMARY The Washington County Transportation Coordinating Committee has prepared a list of road improvement projects requiring_ a serial levy of $27,1 million aWhichwould beleverage of with federal and state funds to accanaplish $58.3 million of total roars improvements. Tigard has been active in generating the list of projects as well as an earlier $79.5 million package defeated by the voters in November, 1985. The Council has an opportunity now to express its support of the program. A resolution of support has been prepared for your } consideration. A second resolution opposing the repeal of the Council x,Cent.City ststreetGas T'e is also saefore the Council. Without the revenues from this 'tax, t overlay prograaaas will be drastically reduced creatinglong terse problems for the City ' infrastructure. e LTERNATTVES C01,�GIDERED 1. Adalat death resolutions. Z. Adopt one resolution, but not r both. Do not aeaapt either resolution. a�7C�aESi" iE8? p,S,;TIC��a Staff suggests that Council adapt, both resolutions leu/3937A } WASHINGTON COUNTY Inter—Dep artmen( Correspondence Date January 20, 1986 To Board of County Commissioners From Richard A. Daniels, Director, Land Use and Transportation Subject MAJOR STREETS TRANSPORTATION IMPROVEMENT PROGRAM (MSTIP) RECOMMENDATIONS Based on a review of the projects which were proposed to be funded by the MSTIP bond proposal submitted to the voters in November of 1985 the latest cost information, and the need to 'protect available state and federal funds for road improvements in Washington County, it is recommended that: 1 ) A serial levy be submitted to the voters of Washington County "Co provide local funds to match available state and federal dollars; and , 210 The amount of this serial levy be set at $27.1 million (this amount includes an annual inflation rate of 6% for three years). This serial levy amount will fund about $58.3 ;pillion of total road 'improvements (see Attachment 1 )s and 3) The serial levy be limited to a three-year duration which results in an estimated tax rate per thousand dollars assessed value of approximately $.97 in year one, $.95 in year two and $.93 in year three; and 4) The serial levy be submitted to the voters at the J 1985 election date. BACKGROUND When the $79.5 million MSTIP bond was defeated by the voters in November rd?1985 it Placed manY federally and state funded projects in jeo due to the lack of insufficient local match. Those projects are identl4,ed on the attached list. Without provision of adequate local match, Washington County and its cities stand to lose approximately $33.7 million of funds t available for road improvements. F . a- Local funds in the amount of approximately $24.6 _million (1986 dollars) .' must be provided to assure that these projects proceed and we are able � ' to commit to these projects prior to the federal government deadline J p JigL . il! mSTIP _ January 20, 1985 ; Page 2 >; of September 30, 1986. When construction schedules are considered and 6-4 an arst cipated inflations rate he total rfundping ner �reasesr is nto��27.1ded �mt�illion. cast, the. actual required local Further, if local snatches are not available, federal collars are expend4d an these projects to date shay have to be refunded if other funds are not available t� compie'te the construction. This means that we will not only .lose monies avail able for constructions but ;resmay hese to reimburse � not federal goverrsirsent ,for WO done to date. This results in further r-- loss of revenues for road improvements. ortation Coordinating Co,,maittee, comprised The Was hington County Transp and the countyy, recoss�tsended that of el'a ted officials o the cities the csaunty 'resubsrsit a measure to the voters to protect the state and federal dollars available for road improvementsder ha tEa in Washington m asure the ow, ow, farther ;recorts+n€nd6d that at the same elution ueterto f and toethemvoters ainder �n ho�vemoereof�1985ritified i n the first bond s ,s p e are not, recosassending the second ballot title at this time. A bond and two rsi fferent serial levies (3 and ,5 year).were analyzed in an effort, to;prrvicle $the los:ai match ctulerbg h, d�cear otaleasssourt 1 ivas eliminated ds,e to the shorter p• , and .interest , rates paid on smaller short-terse bonds. Based to the nNovemsbe�"� ree ived Frosrs ditizens and <public in surveys' subsequent election, o vacs reco'nnes�ded that the pay-back period for these road possible. Thus, the three year improvements be shortened as much asfp hive year levy even though serial levy is reccaniended instea o I the The three there would be a lower "at s� rate e11 with the anticipated construction schedules year period also ties gu for the major projects outlined in the attached list. must Since- a serial levy is recorm ended,revenues from rhexisting stae serial te laa. besharedwith the cities in Washington County p projects will receive This means that the smaller cities Without specific funds to improve or reconstruct reads within their jurisdictions. J ttachments: 1) Map of Proposed Projects 2) List of Projects and Costs c: Brent Curtis Y; r � r r y .0 V ISJlY YKUULi.i ] :-i(U]1C111U (!_ul..nLCsnl .l is l{U fUicUa ' Total Project Funds MSTIP Amount ^� Project ! Location Cost Available (Shortfall) 1) 185th Avenue - $ 14,700,000 $9,000,000 $ 5,7009000 Rock Creek;Blvd. to Interstate 1V Highway Transfer 2) TV Highway e 4,400,000 11500,000 2,900,000 21st to Oak Interstate Transfer 3) Murray Blvd. 6,600,000 — 5,875,000 725,000 Sunset to Jenkins ($5,500,000 `Interstate Transfer $375,000 Section 3) 4) Hall Blvd. - 2,400,000 1,200,000 1,200,000 Allen to Greenburg 5) Cornell Road @ 3,600,000 1,900,000 1 ,700,000 Hillsboro 'ECL to Interstate Cornelius Pass Road Transfer r6) Bull Mountain / 99W 500,000 120,000 380,000 Intersection Title II =r) Scholls Ferry/Denney 250,000 125,000 125.000 Intersection Title II 3) Beaverton-Hi.11sdale Hwy./ 327,000 227,000 100,000 ° Olexon/Scholls Title II Intersection 9) Highway Bridge Replacement 2,500,000 2,250,000 250,000 Program H5R Funds 10) River Road Hillsboro to Rosedale 1,400,000 615,000 785,000 FAS Funds 11) Farmington Road Murray to 209th 6,900,000 3,450 000 3,450,000 (ODOT) 12) Scholls Ferry Road Fanno Creek to Murray 3,770,000 2,000,000 1 ,;70,Ouv (ODOT) �0 13) Taal ati n-Sherwood/Edy Road Boones Ferry to 99W 8,600,000 4,500,000 1,100,000 (ODOT) 14) Maple Street d 11300,000 700,000 600,000 Pacific to T.V. Highway (ODOT/Local ) Conti nue ,o ne oa„• �y Attachment 1 Page 2 15) Sunset/Forest Grove Corridor 50,000 25,000 25,000 (Feasi bz 1 i ty{Ci rcul'atior� Study) �OUOT) � t .15) westerly'9y®Pass P.a. , 600,000 300,000 300,000 (000 ') , 1`7# Small Cities Apportionment 450,000 450,000 Tot'a1 $58,347,000 $33,737,000 $24,560,000 r, w r CITY OF TTIGARD OREGON i COUNCIL AGENDA ITEM SUlViARY AGENDA OF: April 21,._1986 AGENDA 11 0: DATE SU9MITTED: April 16, 1996 PREVIOUS ACTION: ISSUE/AGENDA TITLE: filen--conforming„_„ Uses E'aiicw Disceassion PREPARED 3Y: i�tilliam_A. Manahan REQUESTED BY: Mme. Lee Cunningham DEPARTMENT HEAD 09 � `' � �'� CITY ADMINISTRATOR: POLICY ISSUE Has property at 12.52$ ul?�. Scholl.s Ferry Road obtained noxi-•conforminct use status which allow -far a series of uses which are not permitted under the current zoning? INFORM jlION SUP ARY— i, Mr. Lee Cunningham has asked that the Council review the status of his present Use of property awned by him in a C—P, office Commercial zone. Mr. Cunninhaas wishes to use the property for nary—office use until economic conditions allow! him to improve the property into a use compatible with C—P zoning. ALTERMATIVES �'O�iS E�ERE9] 1. Review th(-! current status of fir. Cunningham's property and determine that the present use is allowable. 2. Review"t-sith Mr. Cunningham the status of his property and find that use of the property for a snow mobile repair facility is itt�prap€!r . 3. Review_ the current status of Mr. Cunningham's property and dete", ine that the viand may not be used for any commercial purpose not specified as permitted in a C--P'Zor)e, GGESTED At�T L SUt?t The staff suggests that. the Council. review with Mr. Cunningham the status of his. property and f ind that use of th€� property for a ' sr�au� mobile repair facility is improper. ' (WPM b�_/2463P) !15,ME= NFI� � 10 gpgAV A , r7-7. MEMORANDUM (J CITY OF TIGARD, OREGON TO: Mem'ber's of the. City Council April 16, 1986 FROM- William A. Monahan, Director, Community [Development SUBJECT, won -conforming Use policy Discussion Mr. Lee C6nningh>�m has submitted a Letter to the Council requesting arc opportunity` to discuss the , possblity of maintaining a non--conforming use. Mr, Cunningham owns a structure on land zoned office commercial which he has rented out to a retail use. The Community Development Code prohibits the present use. My staff was informed of the apparent zoning violaation which prompted my letter- of October- 8, 1985 to Mr. Cunningham. Mr. Cunningham complied with my, request that the violating use be discontinued, Later, however, it was discovered that another use, a snow mobile repair business, was operating at the site., i notified Mr. Cunningham prompting his February 12, 1986 letter. The CoMMuni:ty Development Code does not provide for the allowance of uses in a C—R-' zone which are not listed in the Code as outright permitted uses or conditional' uses. Any other use is prohibited, even "on a temporary basis. Mr. Cunningham is -suggesting that his , property has continued to have a non-conforming use maintained throughout his ownership. The Council should. discuss the situation with Mr. Cunningham and determine what actions, if any, should be taken. Attached are: 1, Mr. Cunningham's letter;of February 12, 1986. 2. Letter to Mr. Cunningham, dated October 8, 1985. 3. Mr. Cunningham°s letter of October, 21, 1985, 4. Non--conforming use section of the Community Development Code — 18.132. 5. Comiercial—professional section of the Community Development Code 18.164 s: 6. Location map indicating the site in question an a Zoning Map. g k. $.t' �:L February 12, 1986 Mayor John E. Gook t 12755 S.W.Ash :- Tigard, Oregon 97223 xt n Dear Mayor, �4. This letter concerns a request to review a problem which .j has arisen between myself and the City of Tigard. the, problem has proven to be one of considerable financial and personal` cost to me. Other avenues of solution are either closed, very costly, or 'lacking calm ration. Therefor I submit the following for your consideration and solutions. I am Lee Cunningham the purchaser of property located on the ` S.W. corner of Scholls ry. Rd. and the new N. Dakota. The ' address is 1.2528 S.W. Scholls Py. Rd. As an eight year property buyer and as a resident, Tigard is where I live, my home. �9e have two boys in 'Board schools and I can vouch for booth the shooks and the community. I believe in Tigards:.much labored good community planning. I am a member°`. �:.. of N-P- 4 7. I do not wish in anyway to see that planning erode and intend to stay a responsible member on Tigard®s committees and boards. In 1977 I began a small wood ,products company inmygarage and in 1979 sold my residence, moving to the above address which had a, hone and a shop for my wood products business and three bungalows transported from 1-5e The whole in utmost disrepair. ( In 1980 ''l closed the business renting to a small producer of concrete meter boxes. Since that time I've rented to a plumbing contractor, automotive restoration hobbyist, general contractor, automotive electric repair, landscaping co. , sign company, `lay products production and wholesale, Volvo®Saab auto repair, (temporary only) and ski-mobile repair. The shop appears to be very compatible to start-up entrepeneurs in wholesale-service trades who like the location and low rent and don't need a, flashy presence. The average ;stay has been about' two years by which time they either fold rip, or move to larger, flashier, and mach more expensive quarters, Although it"s difficult in .a few sentences to describe the spirit of these years when my friends whispered f- "I don't know yahhe bought that ;place" or ,looks like something out 'sof the Ozarks When every cent of rent collected that could be spared was pub back in for seven years in hands on restoration replacement and up grade. Every house every building new paint in and out, everyone -a new roof, the shop (which I now call the ware- house) an all new commercial grade aqua blue steel roof. over $3,500-00 in three stages, pay-as-you-go. Four Of every five doors replaced in all buildings, insulating, rocking, carpeting, flooring, 32 broken windows and much more. With improvement naturally followed increased tax assessment wrhich doubled in a two year period. On October 8, 1485 I received a letter over the signature of Bill Monahan stating probable violation of tenant use on 0-F zoned lands Upon communication with Bili (whichwas in every ° 4 i. way amicable) I removed the tenant (which was only there on a temporary basis) . Later I was verbally warned of another tenant in probable violation. Shortly thereafter :the ideal. tenant (for me) came. .A, gentleman who travels throughout Europe each spring collecting a container load of expensive and vintage wines. He was plans-Ung to use the ground door of my warehouse to wholesale his wines. For a sign a small brass plaque european style. His clientele { the B.M.W. trade ) wine collectors he has established. And a handfull sof haat cuisine restaurants in the Portland area. He appeared to mean ideal tenant in Yuppie Villa, the neighborhood. Best of all he was 'eager to stay all the way until the building is razed$ and hope against hope might even expand in } time to occupy':.. the total building until then. I went directly to Bill and later to Keith Lyden and both together. The whole issue of this renter was discussed at length with. both Bill and. Keith. They both remained firm in their opposition to the use:, conditional use, or temporary use and if I were to spend $1000.00 to go through the appeals process it would be with the opposition of staff. That was a very bitter pill to swallow, I have to admit, but not nearly as had as what I had later to learn. Bill and Keith are known to me` personally and I hold the greatest respect for their training, capability, and a. sincere regard for theca as 'individuals. They have been always polite, courteous, and helpful in, everywa.y, and not over paid for a tough job. I hope we can entice Bill to stay on after he passes the "bar" , he'll be every more valuable, we need' hire. Y a The next logical step was. to persue all avenues of possibility. Reviewing all 15 pages of possible use in detail with Keith there appear to be four possible options. 1. .art Studio/Gallery* 2. Aerobics/Gymm 3. Schools. 4. Emergency/Ambulance, in addition to office use Continuously running newspaper ads ($100.00 mo. ) variously changing it from "desperate building owner will rent, 2/3 'off, ;5040 sq.ft. etc- ° or "-Washington Sq. area 5040 sq� ft. zoned commercial/professional office-aerobics-schools Ltc.'° 1 stL'1g uses. 1 imagine you know the Portland area is over built in office space and WashingtonCounty the greatest; glut in office: space in its history. I'm averaging Four to five walls per month. Sone' on office and none that will fit the zoning or at all interest- ed in locating in this bind of buildings but in spite of ad speci.fi.ca.cy i still get the .little guar wanting to start up a service or wholesale business. Also incidentally Z "blitzed" the Art-Gallery-Studio idea, had the flooe plan designed, posters drawn and posted and a news ` 3 release printed in all available art association trade publications from Portland to al.em. "Studio-Gallery Being Formed". So far 1 received five calls, two;shows and one rented for $110, of a possible eleven studios. Meanwhile my upstairs tenant moved out and -I dread the, thought of chasing around for rent, 11 starving artists ;calf of whom want -to camp there too, surely that was not a good solution. I've asked opinions anadvice off' ma.nlr associates and pro® ? fessonais. The reactions are varied and surprising. "Put your n tenants in and force the city to evict them", "hire a; lawyer" "go directly into .L.U.B..A. and explain it to them", "ignore it" , "for every one they kick 'out put in another", "bo tb;the press and make a stink". None of the above do I believe in® i believe every one did their job properly and as they saw fit. I believe it to be one of those rare quirky instances not intended that just happens and must have a rational solution. The last suggestion made to me, this, a letter be sent to all of you, the council and Mayor, that you be appraised of ray di.lemia and that I ask you if-, there is some relief that could be considered® As you can see from the above most, if not all, avenues of approach have been approached. Pfuch other work has been done in all avenues systematically which have been omitted for purposes of brevity. :intent is a word i believe in. "Legislative Intent", "Judicial Intent'° a useful word causing direction and future action. v I know it is not the "Intent" of the Federal Government from whence all land use policy derives to deny citizens earning a living® Previously existing h sinesses have land use "Grandfather" rights. There is however no "Grandfather" for used Universal policies and proceedures established in can-grecs, the Judiciary, and the bureauracy are careful not to prohibit or deny people earning a livings' Even the .dept. of I.R.S. rules likewise. I don' t believe there was or has been any intent to deny income on the part of the city or anyone in any wart of boverxuraente but that somehow in smite of proper intent I nate fallen through procedures planned to insure this from happening. And despite all procedures to the contrary,; cccuranc es of this nature do happen. Staff is concerned that once temporary use is granted, people a ' ,F will then want a change to permanent. I don't believe that concern . s applicable The property is being held for future development. p '..... My request is dt:1.y for: :and limited to that time when it will be developed, all. tenants moved® and all buildings removed. D. estimate is within five gears. x t has become clear' that the uses for which the warehouse has been put for the last 40 or so years are those for which people r?l l 'use qhs building. F�epaintin and upgradan® don't seem to change that fact. The building as such is not C.P. compatible .d in the present 'circulDstances I am being required to hold she building vacant. pecifica?ly I seer of -the PIayor and City Council some mechanism whereby I will be able to continue to use, derive income and rent to:,tenants. compatible ;with this building. These tenants are by nature oriented to service, wholesale and light pr°odetoni arsd do not generate high traffic. My attendance for any informal discussion. or hearing on this natter would be most welcome« I am not asking for a special. favor, I ask only to be allowed to continue doing what I have already been: doing for the past eight year's, which has never created a problem and has allowed rye to support'my famil.Y. S £' tRegards Lea i'unxnni3lgh.am cc Bill. iAoT3ahan �n wm , u e ,O October S. 1955 Lee R® Cunninghem 13385 ,S.W. 115th Avenue Tigard,:®R 97223 Reference. Use of Property- on Schollls parry Road N, w Dear Lee e ,Lho 'Ci.ty bgs received word that property under your cozet�ral on S�fi�mll.o Ferry Road. zone,R for Coracfsl—Professional. use, is 'currently being used for, ars surd repair shop. 1n previous discussions, l and my staff have outlined to a� you the uses allowed ga s@ by sant nf ty Development a for thbs parcel of lsu�� pleas contact Keith Lideuof ay offices imediately to discuss this iffi8 as ft constitute os�fng %,iolat.ion. We prefer to resolve this Issue voluntarily If pousible 1 would mppzeclate your prompt attention to his matter. Sincerely, William A. Nonabau, Director® CowwnityDevelopment (R :bs<1965P) --- 12ga5 S,4R1 �E P.O.BOX 3 97, 'TIOARD,OREGON 972 phi;t �d97Y -�--� .r k .w 133£35 SW 115th Tigard, bR 97223 RECEIVEDOctober '21 19 5 OC T'29, 1,935 Dear Bill, QTY Ok Td D Ia recap our conversation Monday October 14th for ,your file. In ,the latter part of May I discussed with:you and in two subsequent convers'a:tions with Keith the possibility of temporarily- locating a, urine wholesaler in my old warehouse wilding. At that timed explained my; financial condition and the need to develop; a tenant to fill the gapi or "bridge" the time until I'm able to remove all buildings on the property and build an office or medical structure. Probably 3 to 5 years hende. .fit that time - both you and Keith rade it abundantly clear that it would be im- possible to do this on ierim $© great -basis no matter what my assurances of temporality, and 'deospite my financial hardship. It became very fear I must rake major changes in my pl.snning. At that time I consul ted "Tim Daniel of Norris-Stevens Inc. , a commercial brokerage coirDpany and Robert Ebert Designs, of Tigard for advice on design usage and building modification. At that time .it became evident for both our purposes yours a client that: meets code during the "bridge period, and mine to provide at least some income for 3 to 5 years. The answer a aQ.e code matching client at very low rent. ' The one defy was a long team tenant upstairs due to vacate Friday October 11th. During this period designs have been made for a large upstairs Entry from center :front downstairs, Alany, many other changes have been made and/or are in process ,including unproved lighting, f two concrete porch €entry°s, removal ,�f temporary partitions, a. lot of detail, and considerable paint*- During this ""work in prooess" period I was approached ,by tenants who had Lost their lease-16r space until they could relocate. and God. knows 1. sure need the money. 1. was saddled 4 with ti empty bu?ld.i.. , no income, on. �;he one, handy while, l arsspending more money to make changes to meet p3 acini ng cede on the other, In September, October they had located a vacant paint store :in ,aloha and were preparing to move however it did not pari out. The difficulty cif course . is matching a C.P. tenant to a warehouse space, However, I believe:I eazz reasonably take the necessary building changes, remove all tenants, and find a new code matching tenant f:om 90 days of this letter. "l;.wish also fo state it was, Sao and- always will be.. y intent to;-omp , with-,codes. ;work with yourselves and the city toward a well, cod r city df Tigard--,- aced as '.you know l lve. ween entirely supportive of the best staff I've seen in B-9 years`, l .thief' .third is exepli.fied by my participation in NPO 7 and the fact .of my residency on 115th` .Ave. in this community where 1 live with my family and raise my children. Bilt:3.a hope this letter covers my intent, and tae degree of 'By ermrnittment to good Zoning and my, community. I apologize for any. ixconviencse rah your part. Fes' very best wishes" to you. �Y I Yours Sincerely, y -6 R. c urlt7,AS.rzham 16.132t7NCo6EE0RMIfUC SjLQUATIONS a ,( .19.13g.010 Purpose E..w (a) Within the districtsestablished by this Chapter or amendments that may later`' be adopted there may exist lots, structures, rases of land and structures, which were lawful before the effective date of this Chapter, but which would be prohibited, regulated, or restricted : under the terms of this ordinance or future amendments. ( ) it is the purpose and intent of this Chapter to permit these nonconforming ; lots, structures' and uses to continue but to disallow the enlargement, expansion or extension of such uses, except that the enlargement or expansion of a single family residence will; be allowed in the CBD zone only. (d) Nonconforming uses are declared by this Chapter to be incompatible with the Comprehensive Man and with permitted uses in the zoning district involved_ 1n.132.t32o Administration — Determination of Nonconfor:e:in9tlse Status (a) The Director shall mako a determination regarding nonconforming use status. (b) Upon application and payment of fees, the decision of the Director ray be appealed as provided by 18.32.310(a). 101 33 030 Pend ins, Duildina—Permits (a.) In order to avoid undue hardship, nothing in this Chapter shays require anychange in the location, plans, construction, size or designated use of any building, structure, or part thereof, for which a: required city' building permit has been granted prior to enactment,of this Code. (b) If a building permit is revoked or for any reason becomes void, all rights granted by this Chapter are extinguished and the project shall thereafter be required to conform to all the provisions of this Code. } 13.132.o�so Criteria for i�onconforminc Situations (a) fonconforTin LoY�s of Record. (1) Except as provided in subsection (2) below and. subsections (p) Med (C), no nonconforming lot of record at the effpr_tive date of this 'ode car amendment thereto shall be developed for any use, and no existing use or, a nonconforming lot of record shall be enlarged, extended, or. reconstructed, except that the enlargement or expansion; of a single family residence will be allowed ia) the CDD zone only. a 33:L 26`3 , (2) if,on the date of adoption of this Code a lot. does not meet the lot size requirements of the applicable zoning district in which the property is located, the lot may. (A) Be occupied by one use permitted outright in a commercial zoning district;' if ;the lot is located within a commercial zoning district; or (8) Be occupied by single family residential units and accessory structure if located in a residential zoning district. (3) in any district, construction on a single nonconforming lot of record existing at the effective date of this Code or a�eersds�errt thereto, notwithstanding limitations imposed by other provisions of this Code, shall be subject to the following: (A) The nonconforming lot shall be in a separate 'ownerships and not contiguous with other lots' in the same ownership. (8) All setback, height and other applicable provisions of the 'zoni.ng district shall be satisfied. (4) if two or more 'lots, or combinations of lots and portions of lots in single ownership are of record at the effective �. date of this Code and are made nonconforming as to lot area. width, or; depth by this Code the lots involved shall be Ccr;3idered to be an undivided parcel for the Purposes of this Code; and (P.) No Martian of the aggregated parcels shall be conveyed, transferred or used in any sasanner which violates or creates a violation of this Code. (a), No division of the parcel shall be made'which creates any lot remaining with the area, width, or depth which does not meet the requirements of this Code. (b) Criteria For Nonconforming Uses of Land. (1) Where at the time of adoption of this Code a lawful use of land exists which would not be;Permitted by the regulations imposed by this Cede, and where such use involves no structure or building, other than a single sign or accessory structure the use assay' be "conti.nuod .as long as it remains otherwise'lawful , 'provided: (A)- No such nonconforming use shall b:- enlarged,; increased or extended to .occupy a greater arch of land or space than was occupied at the effective date of adoption or amendment" of this Code; I1 7.66 (S) ;wo such nonconforming use shall, be moved in ;uahole or in part to any, portion of the %lot other than that ' occupied by such use at the effective date of adoption or amendment of this Code; (C) The nonconforming use of land is riot discontinued 'for any reason for a period of more than 6 months and (D) If the use is discontinued or abandonedfor any reason for -a period of 6 months any subsequent use (if land shall' conform to the regulations specified by this Code for the zone in which such land is located. (t) For purposes of this Section, a use shall be deemed to be discontinued or abandoned upon the occurrence of the first of any of, the following events: (i) ;On the date when the use of land is vacated; (ii) on the date the use ceases to be actively involved in the sale of merchandise or the ' provision of sr rvices; On the date of termination of any lease or contract under which the nonconforming use has occupied the land; and { = (iv) On the date a request for final reading of water and power meters is made to the applicable utility districts. (F) No additional structure, building or sign shall be constructed on the lct in connection with such nonconforming use of lands j Nonconforming Structures:` Where a lawful: structure exists at the effective date of adoption or amendment of this Code that could not be built under the terms of thi s. Code by reason of restrictions on lot area, lot coverage, height, yard, equipment, its location on the lot:, or other 'requirements concerning the structure, such structure may ;be cuntinried so long ,as it rennins otherwise lawful, subiect to the following provisions: ((i} No such nonconforming structure may be enlarged 417' altered in a way which increases its nonconfority, but any structure or portion thereof' may to enlarged or altered in a way that satisfies the requiroments of this Code or will decrease its nonconformity; s Qli MMIM t - {p} Should such nonconforming structure or; nonconforming portion of structure be destroyed by any means to an extent of more `than b0% of its current value as assessed value by the Washington County Assessor, it shall not he reconstructed except in conformity with the ,provisions of this Code; and (C) 'Should such structure be moved -forany reason .for any distance whatever, it shall thereafter conform to the regulations for the zoning district in which it is located after it is moved. (d) Nonconforming Uses of Structures. {1) If a sincale lawful use cantairsed in a sir{ 10 structure involvi ng that structure or struct�sre ansi _prerc+ises in combination {except for a single, accessory structure) exists as of Mlarch ii, 1983, would not be allowed in the zoning district in which it is located,, or which i, nonconforming because of inadequate off—street parking, thislandscaping, or other deficiency, (under the terms of ordinance or amendment thereto) the lawful use may be ordinance long as it remains otherwise lawful, subject continuedto the following provisions: {�) No existing structure devoted 'to a use not' permitted by this Code in the zoning district in which it is located shall be enlargers, extended, constructed, freconstructed, moved, or structurally` ailter2d c?xcept .....` to accomModaete a changing of the use f i:he structure to a use permitted in the zone in which it is located; {8) any nonconforming use may be extended throughout any existing- 'parts' of ' a, building which were manifestly arranged or designed for such use at the time of adoption or amendment. of this Code, but no such use shall be extended to occupy any land outside' such buiIding; (C) f5 rhange Of use—$ar a single use in a single strueteire3 ma'_ _occur under_thy Fdl n conditions:. { ) The nonconforming use status was registered with the Planning 4�irector in the manner pc^ovid�u'_bV 18.13'L.040 ��{3) for the purcaose of establishi�' the us�classification as listed in any of the Permitted i}ses subsection of this Code- and {i a) The new use 1s within the req stereci ?ermittcad Ilse classification; or, {iii) Thi Hexa tae conorms_to the_ zonre orcin nye provisions. 5 �- CI"L 2G8 .ya, (D) When a' nonconforming use of a structure and premises is discontinued or abandoned for 6 months the structure aril premises shall not, thereafter be used except in full conformity with all regulations of the zoning district in which it i.s located. For, purposes of this Sections, a use shall be deemed to be discontinued or abandoned upon the occurrence of the i, first of any of the following events: (i) on the date when the structure or premises are vacated, (ii) on the date the use ceases to be actively ' involved in the sale of merchandise or , the provision of services, on the date of termination of any lease or contract under which the nonconforming use has occupied the premises, and (iv) on the date a request far final reading of water and power meters is made to the applicable utility districts; and (F•) Wher , a nonconforming use status applies to a structure and premises, removal or e;estr••uction of the structure shall eliminate the nonconforming use status of the lana. . (i) Destruction for the purpose of this subsection is defined as damage to an extent, of more than 60% of its current assessed value by the Washington County Assessor. ;. (ii) Any subsequent use shall conform fully ,to all provisions of the zoning district in which it is located (2) If a single structure or a structure and premises containing 'a number of lawful uses (except. Tor a single accessory structure) existed as of March 1.5, 19II3 and said uses would riot be allowed in the zoning district in which they are located, or which are nonconforming because of inadequate off—street parking, landscaping or other, deficiency, (under the terms of 'this ordinance or amendn�enL thereto)' the lawful uses may be continued so lune as they remain otherwise lawful, subject to the following provisions (A) , No existing structure devoted to rA use not permitted by this Code in the coning district ' in which it is located shall bc, onlarged, extended, constructed, reconstructed, moved, or structurally altered except to ;accommodate a changing of tlat ;use of the s4rvcLurz y to a use permitted in they zone in which it is J.ocat�=d; 4. 3i1 769 N MIN W r7 (9) Any nonconforming use may be extended throughout any existing parts of a building which was manifestly f arr-anyed or designed for such use as of March 16, 1983, but no such use shall be extended to occupy any land outside such building except as limited by 'g 3.8.132.040 (d)(2)(E). (C) A change of use may occur as follows: (i) The nonconforming use status was registered with r s.. the Planning Director in the manner provided by 18.132.040(d)(3) for the purpose of establishing the use classification as fisted in any of the Permitted Use subsections of this Code; (ii) The new use is within the registered use : classifications; and (iii) The new use does not cause an increased in the total number of square feet in the registered use classification; or (iv) She new use conforms to the zoning ordinance previsions. (D) Wherea structure had vacant units as of March 16,1993, such vacant spaces shall be classified with the most restrictive use classification applicable to „ the structure. (E) When the use of the structure, including all uses, is discontinued or abandoned For three months the structure andpremises shall not, thereafter be used except in full conformity with all regulations of the zoning district in which it is located. For purposes of this Section, a use shall be deemed to be discontinued or 'abondoned upon the occurrence of the =` first of any of the following events: (i) The vacation of the structure or premises. (ii) The making uF a request for final reading of ' . water and power meters to the applicable utility districts. �r (3) Nonconforming uses may be registered with the Director upon proof that the use was in lawful existence as (if March 16, 1983. The Director shall: � F (A) - Make"a nonconforming use determination as provided by Section 18,12; (S) Maintain a file of registered nonconforming uses and t use classifications; and II - 270 x t. (C) Approve a business tax request involving a change of use 'upon finding the provisions of (d)(1) or (d)(2) tea, are satisfied. (4) The provisions of 13.132.010 shall not be interpreted as granting an owner of a nonconfor., -ig use a vested eight. The provisions of the section may be revised in a manner which dries not change the rights granted by this Section under this ordinance( 18.132.050 Repairs and Maintenance (a.) 0n any nonconforming structure or portion of a structure containing a nonconforming situation, normal repairs or replacement an non-bearing walls, fixtures, wiring, or plumbing may be ,performed in a manner. not :in conflict- with the other provisions of this Chapter. (b) Nothing in this Code shall be, deemed to prevent the strengthening or restoring to a safe condition of any building or part thereof declared to be unsafe by any official charged with protecting the ,public safety, upon order of such official. is 132.060 Uses under Conditional Use provisions Not Monco�nforminqtsses (a) A permitted use existing before the effective date of this ordinance which under the provisions of this Code is now permitted only upon receiving a Conditional Use permit under the teams of this Code shall not be deemed a nonconforming ;use in such zoning district, if it otherwise conforms to the standards of this Code, but shall without Further action be considered a conforming use subject to the previsions applicable to Conditional Uses. (b) Enlargement extension, reconstruction, or moving of such use shall only be allowed subject to the provisions for Conditional Uses, as contained in Chapter 19.130. I"CI 271 18.64. C—P (PRorESSIONALIADMINISTRATIVE OFFICE COMMERCIAL DISTRICT) 13,64.010 Purose (a) The purposes of the C—P zoning'district is: (1) To provide for groups of business and offices in centers; (2) To accommodate the location of intermediate uses between residential districts and areas of more intense development; (3) To provide opportunities for employment and for business: and professional services in close proximity to residential neighborhoods and major transportation facilities; a (4) To expand the City's economic potential; (b) To provide,& range of compatible and supportive uses; and (6) To locate office employment where it can support other commercial uses. (b) The trade area will vary and may extend outside the community. This zone is intended to implement the policies and 'criteria set forth in the comprehensive plan. 10.64.020 Procedures a€�d Apppr'oval Process ;(a) A use permitted 'outright, Section 18,P4.030, is a use which requires no approval under, the provisions of this code. If a use is not listed as a use permitted outright, it may be held to be a similar unlisted use under ,the provisions of Chapter 18.43 (UNLISTED USES). (b) R conditional use, Section 18.64.040, is a use the approval of which is discretionary with the Hearings Officer. The approval process and criteria for approval are set forth in Chapter 18. 1,30 (CONDITIONAL USES). If a use is riot listed as a conditional use, it may be held ,to be a similar unlisted use under the provisions of Chapter 18.43 (UNLISTED USES). 18.54.030 Permitted Uses Pertsaitted Uses in the C—P district are as follows: (1) Civic Use Types (A) Public agency administrative services (133) Cultural exhibits and library servi.r.es (C) Public support facilities (D) Lodges, fraternal and civic assombly (E) Parking services (F) Postal services (G) Public safety services 111 - ion A .< F-� 777 (2) Commercial Use Types } (p) Animal sales and services i; (i)' Grooming �'.. (ii) Veterinary: small animals (B) Building maintenance services (C) Business equipment sales and services { (Q) Business support services s (E) Communication services ( �) Convenient sales and personal services (not to exceed 10% of the total square footage ithin the office complex) (G) Day Care: Facil,iti.es d 10% establishments (1-10tot to excee (�9) Eating and drinking 4' of total square footage within the office complex) ' ( :) urance and real estate services Financial, insf (J) Medical and dental services (K) Participation sports and recreation: Indoor . outdoor , (not to -exceed 10 of the total square footage F. within the office complex) ` (E) Personal services: ';general e (�) Professional and administrative services ( ) Research services (3) Residential Ilse Types (A) tiu3.tiple family residential units ws a. mixed use in conjunction at R•-40+ standards with a � commercial development, only in theCP District within the Tigard ' Triangle and the Bu11 ?auntin Road the second floor of the District, an or above structure. : (B) Home Occupations subject to provisions of Chapter 19.142. (4) Transient _lodging/Restaurant: (on the same parcel} gectiop 16.A3Q� 18.641_240 Cont9it�cna'i _.. Conditional. Uses in the C--P district are as follows' �r th the Aeronautics Division (1) Heliports, in accordance wi � (QDQ'i") and FAA (2) Hospitals L (3) Utilities fr (d) Parti4i�'anon SPO and -Recreation (A) fnd(oor outdoorr tit r ' Ox M, 15.64.050 Dimensional R ngl irsgmerats Dimensional Requirements in the C:-P district are as follows: (1) The minimum lot area shall be 6,0€0 square feet. (2). The average minimum lot width shall be 50 feel:. (3) The minimum setback requirements are as follows: (A) There shall be no minimum front yard setback requirement,: however, ;.conditions in Section ?8,102 "Visual Clearance Areas" and section 18.100 "Landscaping and Screening" must be met. ' (D) on corner lets and through lots, there shall be no minimum setback requirement, however, the provisions of Chapter 113.102. (VISUAL CLEARANCE) rust be satisfied. e, (C) No side yard setback shall be required except 20 feet shall be required where the C-•P zone abuts a residential .coning district ` {[)) No rear yard setback shall be required except 20 feet shall be required where the C-P tone abuts a }. residential zoning district. X_ (E) A11 buiIdinQ separations shall meet all Uniform ' .. Building Code requirements. (4) Except as otherwise provided in Chapter 18.38 (BUILDING e' HEIGHT -ATIONS) no building in the C-P zoning district ; shall exceed 45 feet in height. (5) The maximum site coverage shall be 85 percent including all buildings and impervious surfaces. {u); The minimum landscaping requirement shall. be 15 percent. ` 18.64.0+50 Additional Reauirements Additional Requirements in the C-P district are as follows: 3 (1) Off-street parking and loading, ChapCer 18. 106 (2) Access and Egress, Chapter 18.108 (3) LandscAping and Screening, Chapter 19. 1+00 (4) Signs, Chapter 18.114 . (5) Nonconforming Situations, Chapter 18. 132 (6) Sensitive Lands, Chapter 18.84 � 1.1:1 1o6 � N t �t�. 'sc�ur�:zre:sa,�.:t""'�*5- .w'.. ^;rar'•craaR.;:�"��:.�aF`csz+yF•;nc, �,. d�: .."'L3-:'��'a •kv�' -:�:°?e�t*",:?,.,w.«f.'.'- ;��.c:��Y. .�w..a --z+�='�ar*.cv"Li�:�rYYsKi`">u��'�`es�r..~<�-,-:�.•..`! ��x"C�.� "'�'�'�c�� C�", �Y z t`*ca �: i es Jas tea' •, '�� 7 : 5i�R !p L� a r x .33 i 7 mid ya:.•,'�P"�`�' -;`� � . •� r �� :� -��►� ;ter► � ,;. k` w INS 64 Y-�cp, S 7y .•" .,ate'- .¢:� — :Ss n.yr�'.,tre- ={ix r 1 mor,ME z.,t . 9 "''"_ ?A.:C"-.- .c$,,.. '�,'y * csY�t� o•'^' '�`: w CITY OF TIGARD, .`OREGON COUNCIL AGENDA ITEM SUMARY AGENDA OF _April 21 198& AGENDA ITEM #: DATE -SUBMITTED. April 1.6 3966 PREVIOUS ACTION: (done ISSUE/AGENDA TITLE- Tektronix_ �?egsaest for Administrative Review PREPARED BY: William A. Monahan _ RF-QUESTED BY: Tektronix DEPARTMENT !-HEAD OK: CITY ADMINISTRATOR- _ POL ICY ISSUE Is a gravel lot proposed for use by Tektronix in 1992 a non-conforming use which in December or 1995 was eligible for maintenance in the form of significant grading and placement of several. truckloads of gravel to allow continuance of the use? -- - — INFORMATIGN SUM -RA' Tektronix, has requested that the City Council. review the Community Development t, Director's interpretation that their 1982 gravel lot was abandoned and not eligible for renewed use as a gravel parking area, in Violation of the ColAmiiraity Development Erode adopted in 1963. Tektronix contends that they have a right'to miaintain a non--conforming use, ALTERNATIVES CONSIDERED 1. Consider the request of Tektronix and overrule the Director's interpretation. 2. Consider the request of Tektronix and uphold the Director's interpretation SUGGESTED ACTIOA4 The Director recommends that the City Council uphold the interpretation that the gravel ' lot, although permitted in 1962, was abandoned and rights to continued use and expansion were lost any the property ;owner and tenants. (WAM:brI2463 P MEMORANDUM r' CITY OF TIGARD, OREGON TO. Members of the City Council April 16, 1886 FROM: William A. Monahan, Director,L41144 Community Development SUBJECT Tektronix — Request for Administrative Review Charles Olsonof Tektronix has requested that the City Council review my decision that tenants of :the present City Hall and Tektronix on the corner- of' Nall and: Burnham cannot utilize a gravel parking area. The area in question apparently was first graded and graveled for parking in 1982 when such lots were not prohibited by City Code. Subsequently, the area which had been graveled, apparently at a cost of $1,632, was utilized for parking for- an undetermined period. At some point the majority of the lot was no longer used for parking and returned .to its natural state. Nay recollection, which goes back to my arrival with the Cita in August' of 1982, is that the land was not utilized to any significant degree for parking.; In fact, for approximately one year my office overlooked the site and at no time do I recall that the site was used for parking, as apparently -the staffing of Tektronix was reduced below the 1952 expectations. In 1985, Jerry Crow, owner of the property approached my staff to determine if gravel parking would be allowed. He was informed that the City Cade adopted in 1983 prohibited such lets. The staff initiated a review of the code restriction which Council rejected, reinforcing the policy that only paved parking is approvable. I walked the site with Keith Lidera of my staff after Mr. Crow inquired about the extent of the lot which we considered to be "grandfathered that is, in a condition that indicated that the gravel lot existed. We found that only a small area, directly adjacent to the line of parking spaces which face Ash Ave., had any significant gravel, We estimated that perhaps spae for seven autos was graveled. The remainder was covered by high weeds withC little sign gravel. I informed Mr. Crow of this determination and reaffirmed the City's position that the land could only be utilized by paving the lot. In addition, the City's concern about possible encroachment into the floodplain was raised by my staff. Some time in December, over the course of a weekend, Tektronix graded and graveled ,the lot contending that the action was "maintenance I informed the owner, Mr. Crow, by letter that the action violated the Code and encroached into the wetlands. Several discussions have been held since that time by my staff with Mr. Olson and Mr. Crow. Since we were not able to reach agreement, I suggested that the applicant seek your interpretation. � t< memo to city council M, Tektronix Parking Fuge 2 Aoril 16, 1916 1t zhould be noted that no citation has been issued ' against Mr. crow or reach mpliance th he Code- Tektronix. ' ewe have attempte to floodplain has beenry oencroached �i otand must some action is needed now 4. „i.iIi7inO the graveled area in be restored. #3t this time iektr•onix �s the floodplainaces . The only spaces in �s� �re it� ha�ie been Le area �regula.rlhich I yarused .identified a er.isting spaces- These sP s•ecently, although the paved area d d ated tea ektrily coulix d be accorrimodatedeon than ' caPacity. Those' autos sa paved area given the �aresFnt taffing• The f;cunci.l shoIuld review the matter in light of theCeectlon dealing with parking sts for a andards as well as the so called grandfather non-- ming-€Hing use. My position is tfa applicant r� non—conform c los®rmr rights to$ the�duse- for a sufficient time for the app Abandonment occurs after sionots createda�9 Seo whiichaon Cont nued tc;Tthe�Point investment, in my opinion, ciid where the additional gravel was placed on the site. Attached for your consideration are the following: March 12 memo from Charles Olson of Tektronix. Letter of December 10, 1985 to .ferry Crow covering the fillirEg�. Excerpt from section 18.106 ;of the Commu3. nity £�evelopr�:ant Code, Parking Standards, 4. Excerpt from section 18.'132 of the Community Development Code, Non--Corforming uses. (WAM- R 1�. a jai n,4 ir�ts Tektronix.Inc. 4.- 5 o Tektronix Industries Parkl P.O.Box 500 C3eaverton,Oregon 97077 CITY OF TIGARD Phone::(503)627-7111 TWX:'910-467-8708 March 12, 1986 Telex: 151754 Bob Jean City Administrator 12755 S.W. Ash. P.O. Boss 23337 TiWd, Oregon 97223 Re Reconsideration of the Director of Community DeveloPlmentst interpretation of the community nity development code, adopted abut Jowle, 1993, and the application thereof to`a gravel area Of the Parking lot located at 9040 S. J. Burnham Rd., Tigard. Dear Mr. Jean: Tektronix, Inc. has, since 1974„ leased from Mr. Gerald W. Crow a portiiGnn of the building, including parking space, at the above referenced address. Early in 1982 we negotiated with'Mr. (Crow to amend the agreement to include a nsionx of the parking area. Greg a -spreading gravel was completed in 1�'Iay, 1.982 , a lot has been in constant use, to varying;degrees, since then. I think it is important to note that although it was developed in two phases this is as single parking lest which ha ppe¢ns tsa` e paa~ y leaved 'poly gravel surface. It seem to be agreed by all that this was a laajAd use of the lam at the time the referernced code was adopted in 1983. N¢sddng has haMened to change it's status since dean. What has happened recently is a lot of dismssion following our ink to Mr. Crow in August, 1985 W to whether there was adjacent lam available for additional parking, up to a totes of 204 spaces (80 writh the original lease, 4 with the graveled addendum arcd now another 84). After consulting with city off'icia b and. I believe aneeting with he city council, Mr. Crow ;rcpmmed back; to us that expanding or building gravel parking leets was now prohibited by city code and he was not every sure of the status of our existing lata at leas the gra-,el portion. of it. 'I"lae code is clear an this point i.e., "vdiere at the time of adoption of this code a lawful use of land exists which would not be permitted trj the regulations imposed by this code... the use may be contisnued.... I had discussions with Bill Monollana and Keith i,iden of the Planning ninng s'e aff in December, 1985 and explained that we had given up on any parking expansion plate, but would be perfoarains maintenance on the existing lot. This would include removing waee&, ung gravel where needed and re-striping. There was disagreement at this point over the size of the graveled area. We performed most of the maintenance during 1985 Ckaistmas shutdown (December 21 thru January 5) for obvious reason. AN EQUAL OPPORTUNITY EMPLOYER n Belli Jew City AdMinistratOr wcla 12, 1986 Page 2 'rj& action pro' ted a letter to Mir. Gerald W_ Crow from Keith Lid n, S6 Or pla mnf r, dated Ja=wxy 24. 1986,. The letter makes s9ver8' states ae.-qts aibc�t the and list itxr, status lel seem inner ante, contra�.djcto7 or, at best, ceefusing. it is Wiese dictates that ' ektfwft. Inc, hereby aPPezU for reef from, so that we can to provide adeTuate ParlEing On site for OW employees. continue Statement. oWev have fowd no i ication that a gravel Par�k 9 area was aesved by the: cid:bct weenn 1973 and; the present, since a record 0' c"stj► &Mroval is meat, the parking lot mint be considered d either a$ non--co rfc rming or illegal use." Canuncants: Tj4a eat was accomplished d n mid-1982, right is city bpAs "bactyard' and it seaeMs 'improbable that city approval l was lacking.. )Files da get lest €acs yrd. The since enacted code does make the; raveled a a-cors orming, but llgraiWa�theringr therein provides for ew .continued use. tate at• "...f�Ala�•wi � a i action of the site, it was ap art that most of ahe t el parking aaarea Aad re ed to its natwO state. CIIJY a ' area --djacentti to the southern comer Of the paved lot was evident- The Director gave a verb vatlo n t it a aarean *here the gravel we via able could be cleared of weeds and used for U?o 7 vehicles." Comfit,: Thisstatement seems to address two issues, levels of maintenance ani, discontinued use or and=neaatt. i ca f"rand �� refersEncea to sued M&intenwce in She ceder, As far as nese of the lot is concerned it is Ob-40sashaat an c � do t receive the same use. The cede s ea in teffm of °iia ae', Mosta`° and "Jest". It does not differentiate between o i a^ic3uaal spaces of an, az' g lot. _ T'�.13-�a �, Inc. has maintained a cant 1s lease and coustantUr done business at tWs site since 1974. The MaWiznwce woTk ewe an the lest did Merl e grading to remove grass and weeds and the appUcantion of a leveling cowse of gravel. We recognize that the work was a lett a f la has se a tlae weauNer pleY tied. The work dgme not m iia a to mal to maintain a graveled lot. Again, then code is went as to ma In ce. Wt , �h''�",.�yc�iF,'��. "�`F"' �".:«'�.`s�k��'ds::i��#�°�iv'.S�a.'ur -i:"�.�� .s��.?�'+�'�a'�, e�e�.��.�'Tr �-:+��.�k�: '`fi�� ";rteW S"i�*��3.s�.,�1....�` ��q-��,.;' �T'��; :d-" .�a' �,�r`.°•`s:�'��r�: T�`r '� + '�"��„,r� u LT fes{ 4' h" gib. ti 4� r 3 k � ?. ..ria f" '•'. .:.3 1' J:�" d" - Y 1 f k� in T^ 5 { Sy' .,ad�p' • �t ✓' tlx:: P tt w r f+ - �.., �.� ,�.� 1 �•x; �+ =s�� L s �"�, >.wr ,sem 4, t�� x .•e ds'��r�� tt > r','�...se: -:Y ��'`r'��,.. z.-�� '1..;i.i�p. �"�''HY y�F� :.:k�a�` � Y r ¢ �':�`• ��_ a,:=+.s?=��`��-;a��- r5 '�':��}';� �x�-,C.� .r a�...:::- `3��t.�`.S�s�4•„ ��"a"��.-�.�w,�t. ��-_. `'Ste.�..� ��Y*x .,"x r 4i�ri�-��.xax��'_� S� �k3. r c —��•�'s�a��r�' °E��r'.�c �f- �� -9�-. ,rx��?F��?`s3 � :_ _�='..�. , "�,�_.,h..� .+i4r,•.ft^u-.�za„bra.�,.�..,'� S€�'.�.��-+.»��,... :s,��- �.....`—�.�a'��.t .a..c-;.�:.s�an.�e�*� INTER-OFFICE, Tektronix.) CCh9MiTT£DTO EXCFLL£NCE --�: � . PCL' D r '- TC): W9.1t Avery February 5, 1952 Alli: Lilah Coxwin Tigard FaaTln.site p our intent is to ;cove the North Plains Farm-,11n group to the Tigard site effective Aaarah 8, 3.9$2, ! This w33 mer x s3ditibn6 �e�pi� in 1 Cs the building ' 73- std s�refcar� �o�r par43ng sp ces 3a bC ae�:3e€3s. When the group in •the other half of the building :covey:, this will give us ap3aroximata_3y six 'spaces, and by designating ~r " mall carr" parking by relaying nut the existing lots �e can perhaps gain another 'ten extra,,spaces°. However, this will be insufficient. Jerry Crow and I ta3.ked about this Wednesday, Feb. 3.1 1982- F U'ah Corwin Manager Tigard Farm-In cc: Al Peecher Exhibit.Nc. 1 e k IFx OCF�1-s�5i•p{� _ � . TFK INTER-OF �9CE 'COMMUNLWON 6. Lil.ah Corwin, 11 February, 1982 . . Walt Avery Y� r3 iii p ce _ Tigard Far�i-In Site Thi „date. I again talked with Jerry Crow re: jadditiona? I �xari�. e tah�re �� sect;�on a gunct apprcix �ncexton par;cais : Jerry' �rog made it quite" clear Lhat he would not participate in any costs to provide this parking. He will however, ge4 a cost estimate and pass it alone to me. It is expected >that his in-formation would not be forthcoming prior to middle or. end of next week. I will keep you posted. i f i Exhi bi-"t No. 2 Tektronix,Inc. P.O.Box500 :zI Beaverton,Oregon 97077 lwdronuxe I" CCMWc`MTOEXCEUM'Xe Phone:(503)644-0161 TWX:910-467-8708 Mr.and Mrs. Gerald Sit Crow MIR OR""TC R,-Pf Ei3„y” 11552 S. W. Lesser Read Portland, Oregon 97219 - Deal- Mr. and firs. Crow: Re: °9040 S.W. Staxrffiarn Road, Tigard, Uregor d<it:toi�al_�� "phis cciarmnication --onfirm our verbal understanding and agreemeti-t that I ndlord will provide additional parking for Tenant's use by way of dedicating approximately 7,000 square fest of vacant land being ground adjacent to those promises situated at 9040 S.W. Burnham Road, Tigard, Oregon and presently under lease per that certain Lease Agreeaent dated ,Tune 27, 1978, as extended by letter Bated .April 9, 1980, between Gerald W. and Carol L. Crcia and Tektronix, Inc., Landlord/Tenant respectively,, and will grade,:rock and roll this parking area at no cost to Landlord and Tenant gill Pay .rent, in advance, for the use of -this .additional parking area at the ninthly rate of One Hundred Twenty--seven and 18/100 Dollars ($1.27.18) con-mencing March. 1, 1982. Tins agreenent is to run concurrent with the existing lease and will expire :dune 30, 1984.. FornuIa: Flppro�late Area: 7,000 sq..ft. (area) x_ $2.05 (value) _ $14,350 $1,632 (r_ost -o grade, rock and -roll) $12,718 at 12% = $1,526.16 (annual) - 12 = $127.18 (monthly rent) The enclosed cheque,in the amount of $381.54 represents rent for March, April and Pay 1982 on the above terms and agrees to If you find the above to be substantially in accordance with your understanding of the terms and afire-hent of our conversation of earlier in March, it would be appre- ciated if you both would sign. and date the carbon of; this letter and return it to me 7x3 the enclosed envelope. It was good to have had the opportunity of working with you on this project. Regards., Accept and agree to the terms as C?Ltiil , INC. stated ab-v6 in this letter. / Walter L. Property Manager �. t orporat,e Real Estate Date: ;�• ?,�� Encl. (cheque) AN EOUAL.OPPORTUNITY EMPLOYER Exhibit No. 3 261.8 �OSWEGO ASPHALT PAV ' COPY -- 3 .Gtr 3�SPF4Al T PAVERS N� a( C 7055 SW McEwan if ftE OSWEGO.ORF-GO14 97034eT .. 520-7at34 638 Q COSTO-PR ORDER NO. _ 1. . Attent wale Avery Te7ktronixsa Ina. 5A��5MAro p.o,, Box 500 on 9?07? BeaVer tOTI, orep vrh _ PRICE AMOUNT OESCRiPTiON . QpaAlelTiTY a3�ee Rocs .arid Roll parkiriig Lot � Burnham Rcsac� 1.,232.0® �rC2u.Vv bra-dep and Roll . - Oo - 1,632- , Total C }L; -- : 14oc)RIGINAL ___-� ------------- , � . Are ve goraa to start- a n file on A. a going to increase ctt7v? tr� �iC77Sgra q are g the YPntt3Y the CY47 BZCg•2A Evelyn 5-l7 s Exhibit No. 4` - REAL ESTATE SERVICES s s NOTICE 0� CHANGE REtdT PAYMENT SCHEDULE Au 9ust 1, 1984 A TO Linda Rathbun DATE• " FROMWalter L. Avery SUBJECT CROW BUILDING No. b4 ext 'Ision' of Ie«se"term only COUNTY. Washington LOCATION9040 S.W. Burnham Road € ' Tigard, Oregon 97223 L.. E TERM 7/1/84 to 6130187 x QCCUPANCIY continuing �. 27,000 sq. ft. (building) SIZE X6,337.18 per' month RENT . RENT PAYABLE T0" Gerald W. and Carol L. Crow 11552 S.W. Lesser Road Portland, Oregon 97219a OPTION DEPOSIT PREPAYMENT: Continue monthly -- AUTOMATIC RENT PAYMENTS: monthly payment of�1�:337.18 RESPONSIBILITY NUMBER: FEDERAL I.D./S.S. NO.: cc: Gary Barger Y6-014 Jack Peterson Y3-404 < Lorren Fletcher/ Jerome Stuart 55-155 Mary Rads. Y6-•053 Dori TacLcAy 55-500 falter L, Avery Phyllis Frost Y6-014 Leslie Walt 53-065 r 51-308Wally Mester 55••925 Steve Ye�iis�al� " Glen i3ertll` 55-635 Jahn Stodgill SOLA Exhibit No. 5 f ;. LEASE AGREEMENT PARTIES: This Lease Agreement made this 1st day of July, 1994, between Gerald W. and Carel L. Crow, husband and wife, residing at 11552 S.W. Lesser Road, Portland, Oregon 97219, (hereinafter; referred to as Landlord") and Tektronix, Inc., an Oregon. corporation, having its principal place of business at 4900S.W. Griffith'; Drive, Beaverton, Oregon 97005 (hereinafter referred to as "Tenant"). ti AGREEMENT: 1 . Descri lien. Landlord hereby leases to Tenant, and Tenant hereby 'leases fromLandlord, approximately 27,000 square feet on the ground floor of a building located at 9040 Self. Burnham Road, Tigard, Oregon, more particularly show in Exhibit A attached hereto and shade a ` part hereof (hereinafter referred to as the "Leased Premises"), together with the app rtenances thereto and not less than HO off-skreet parking spaces "t0� � ., .,*h:"a itjaatJ°parking situated as 'sho rn; in'Exhibit A.The building is situated on that real property described in Exhibit B attached hereto and incorporated herein by this reference. 2. Authorized Use. The Leased Premises may be used by Tenant for assembly, manufacture, component-support, warehousing, storage, and for otivities incidental thereto and for any other use not prohibited by lass. 3. 9 andlo d°a farrarsty. Landlord warrants that it has the lawful right to lease the Leased Premises to Tenant, that they my be used for . ., Exhibit No. 5A �r the purposes authorized by Paragraph 2 above, that Landlord will defend Tenant's right to quiet enjoyment of the leased premises from the claims of all persons during the lease terga and any renewal thereof, ,and that Landlord's insurance policies are so rated as to provide for the apses by Tenant authorized in Paragraph 2 above. 4. The terns of this Lease Agreement shall be for three {3) years, beg nnIn on July # , '19� , and end"Ing on dame 0' 5. Basic Rent. Tenant shall pay to Landlord as rent the sum of $6,333,18 per month. Rent shall be payable on the first day of each : month in advance at the address of Landlord first above written or at such other place as Landlord may indicate by written notice. Rent for the first month of the lease term shall be paid capon execution of this w. Lease Agreement. 5. —Pa einsent o Taxes §nd Assessments. Landlord shall pay before delinquency all real property taxes and assessments which are assessed or levied against the land or building of which the Leased Premises are a part. Tenant shall pay before delinquency all personal property taxes on .Tenant's inventory, fixtures, equiPment and other personal property, in " or about the Leased Premises. 7. _Maintenance. Landlord shall maintain the entire building of which the Leased Premises are a part in a good state of repair, including bort not limited to the roof, exterior and structural portions of the building, (except replacement of light bulbs and of broken window glass in the Leased Premises); and provide maintenance and repair of the a , Exhibit No. 5B t e�:��'��.`�r"�.�!x� •'€"�'r.a�'r. r��. i�_ B,��:�•.:�.ks ��:�r � �N.r��..,,� .' � ��s"`:r�,-s�Yr.�"� .;e:.. �"�.s'�'� z �"�`��;�`x�''�.�c.'�`��.��".r ��?�; `�� k to fix`' ..r' -. ;• �r,��; �� a � 7khTaig JI - �xr Wk Li y i �. � .rgC, t,• F ":4 .>. �.. S t •�"�+� �y��K+ '4ti .1.`?+E'� �• A.S .W, a ,a'd` r ,s„ 'S3^kt` a�' . ^� 396 M .. d !! _.,.. 1lw2^ c -" r �N .. ;P,:i s. ` t + 't..4 A- —a" �"'- r;. •,�t, t'.'ss C - ^' ,• -�' =."+.'.m _,„ n..• `_ ''" ..v.�, rv ...> n.Er e 1t`�`� TMa�•ti �..�+�',,� �r •�,� e "��ae`��z��>la�.k�:��..a, �J� ' January 29. 1986 Gerald W. Cow RD 420 SW Main Streeta W MA � Tigard, OR 47223 Rr< msty OREGON RE: Gravel parking lot at Tektronix (9040 SSE Burnhan) e Hear Mr. Crow, Following akar meeting with Chuck Ohara, we have reviewed the City files related to the development of your property located at the above aaddr°ess, fie, a, hss,a�;. Saar ;no�-indicatigev ,that any r aril parking areA s 'approved by,•the City et ers 1973 'and the pr'6sernt. Since Fa record of City approval ;is absent the .�arki lest -est.be consider•ead as either,,& non-conforming or illegal use. In previous conversations it was determined by the Planniro3 Director that the parking.,area was a non-conforming use and folls.wirag'an insPQctiOf1 of the site, it, ;apparent, thatmost of the rkin� area had returned to its natural,. rely.a sail. gravel area adiace nt to the soIuthearn corner of the paved ".mss. 4 idea t>.,. Thea.Dir e;tor kava a verba indication 'that the arra, s ere the .� a�vas�l ate$ vsisible s;ould b4 claared ref weeds and'used for 6 o 7 vehicles. in December, 1985 approximately 10 truckloads of gravel were delivered to the site and a significant amount of grading was performed by a bulldozer. No r ;peg, is's:ion was granted .by the City for this work to be done and a 'top work order=i6kis posted 'tsy the Suilding Inspector. Apparently some of the gravel was also placed into the flood plain. One of two options must be followed in oder to rectify the existing problem. 1. Removal of all of the imported gravel, grading the: pr aperty to the topographic contours whichexisted prior to December 1985, and seedier the area to prevent erosion and sedimentation. This must be �- accomplished within 30 days. 2. -the sacorW alternative would require the submission of >aa Sensitive Lands application to obtain approval for the:fill and grading which has occurred within the loo year flood plain. Also, aa. Variance application is necessary to allow to gravel lot since the Community Development CadQ only allows waved parking bots. These a pplicaitions must be receaived by Friday, February 24, 1986. I have enclosed a Sensitive grads and Variance arapplication for .reel QW- -Ef you decide to -follvw this second ,option, please contact me to arrangeas pr -upplication Q90ting to review the procedure and sulwAission ragMir a rats. �. S ip r y, 1� � °i.`adcsra ��r plz�nraAr• tt 5gtt�pg pAf A��xa��g pp��Ry ��pp,y�yA��rr ASH PAW.BOX7 Exhibit leo. 6 �t December ata, 1985 g cl-N OF WARD WASHINGION rOuNTy.®PEGCra Mr. Jerry Crow Crow Engineering 12420 S.W. Alain Street Tigard, oR 97223 Deference Filling in Floodplain _ Ash Avenue Dear Mr. Crow: t a large amount of fill, estimated to be at least ten plQyee be advised that were placed to tx 3 . he rear of the parking lot of Tektroni truck loads of gravel, ! and the current Tigard City Ealy. Grading has Detorted which extends into the floodplain, requiring a sensitive: lands application. Please take immediate steps to contact Keith Liden of my staff to discuss the which has baso taken on y actionour land. He will advise you of the necessary � steps which you must take to acco !3a further mplish your intended purpose. t is; possible action may be taken on the land as iits f natural state. Astop grave must be removed and the land returned to aced on the site by the BuildingDivision. work, order will be pl Please also be advised that the City Council has consdered` the staff request Onthat gravel panting be allowed - under certain circumstances a Deal, November 2b, 1985, theCity Council voted not to accept the staff prop but to only allow gravel parking in limited circumstances along with temporary use permits. Final action on the mber 16, 1985. Thereforeinance , shouldndment yourizing such wish to usepanying of will be taken on Dace without paving it, the land which you have graded and gravelled for parking, ranted• During our such a use is prohibited by our code unless a variance is g earlier conversations concerning your prior gravel lot, I informed you that .such a .lot :Sas not grandfathered in as a nonconforming use as the area, but for a very small portion to the Ash Avenue end of about five spaces, had returned to its natural state. The action taken on Saturday is directly in conflict with my determination and was not authorized. Sincerely, Gii15 �� A. Monahan, Director, Community Development (WAM-br/3519A) 12755 SIN.A3 P.+3.BOX 23397 TIGARD,OREGON 97223 PI t:f�9 dlTt f CITY OF IIGARD, OREGON ORDINANtJ' NO. 85 - 4C-1-- AN C-1 _AN ORDINANCE AMENDING `3ECIIONS 18.106.050, 18. 140.0530 and 18 140.060 Of- 111E COMMUNITY DEVELOPMENT CODE AND DECLARING AN EMERGFNCY. (Z.OA 7""85) Wt1ERFAS, the City of Tigard finds it necessary to revise its C(xnmunity Development. Code periodically to improve the operation and implementation of the Code; and W"EREAS, the Tigard City Council has reviewed the Community DeIvel.opment Code and has adopted the same; and WHEREAS, the City of Tigard Planning Commission meld public hearings on the proposed changes on November 5, 1985; and WHEREAS, the Tigard City Council held a public hearing on the proposed changes on November 25, 1985. TF1E CI'1-Y OF TIGARD ORDAINS AS F=OLLOWS: SECTION 1: Section 18.,140.050 (c)(C) of the Community Development Cade shall be amended to read as follows. Language to be added is underlined. (C) There ' exists adequate parking for the customers of the temporary use as required by 18.106 Off—Street Parking. Exceptions to the parking space surface requirements may be granted as set f=orth in Section 18.106.050(i)�of this Code_. SECTION 2: Section 10.140.060(c)(E) shall be amended to read as follows. Language to be added is underlined. (E) There exists adequate parking for the customers of the temporary use as required by 18.106 Off-Street Parking. Exceptions to the parking space surface reaui.remQnts may be granted as set forth in Section 18.10.6.050(i) of this Code. SECTION 3: Section 18.106.050(i) shall be amended to read as follows. Language to be added is underlined. (i) Parking Space Surface Requirements. Fxcczpt for single and two—family residences, and :for Temporary Uses &3 authorized in subsection (2) below_, all areas used fur- the parking, or storage or maneuvering of any vehicle., boat or trailer shall. be improved with asphalt or concrete surfaces according to the same standards required for- the construction and acceptance of City -streets; and +�Rl:)1:N{1Nt;F NO 85- N�-- P.�ga• 1 r. (1) Off-street parking spaces for single and two-family residences shall be improved with an asphalt or concrete surface to spar_ifications .approved by the Pub Iic Works oiroctor. �2L Parkingin a Temporary con uction with _. Use ma be gravel when authorized by._ the approval authority at : the time thc: ,ermit' is approved. The approvaI authority shall consider the following in determinina whether or not the ravel. parking is warranted. The request for consideration to allow a' parking area in conjunction with the Temporary Use shallbe t made in 'writing concurrently with the Temporary Use a plication. The applicant shall provide documentation that the top¢ __oI Temporary Use requested wi Ll not be financially viable if the parking space' surface area requirement is imposed. royal of thegravel pa�king area will not create adverse 'conditions ffecting safe and ingress and egress when combined with ether ;uses of the. property. SECT1:0N 4: ' In order that the Community Development Code may, improve the operation and implementation of the code and to protect the public ' health, safety sand welfare, an emergency is hereby declared to _ exist and this Ordinance shall be come affective upon its passage by the Council and approval. by the Mayor. PASSED: oy _j Z2 el">,m ctu s vote of all Council members pr•esept after being --�read by number and title only, this /G ' day ®f_� rbc c 1985. Loreen R. Wilson, Deputy RFIcorder APPROVED: This 16 day of1J o r 1985. Fohn E. Cook; Magor (i AN:pm/2734P) ` }. ORDINANCE NO. 85- Page 5-Pag e y � • a o- ( ) rkir+ Sfrace Canfigurataon Parking space ch theonfiguratiexn, stall and access aisle size shall. be in accordance wit ' minimum <„ standard. (h) Parking Space h9arki s. Except for single and two-family residences, any ,.area inteflued to be used ta, meet the off-street Pa rking requirements as contained in this Chapter shall have all parking spaces clearly marked using a permanent paint. (l) All interior drives and access aisles shall be clearly marked and signed to sham direction of flow and maintain vehicular and pedestrian safety. (i) Parking Space Surface Requirements. Except for single and all areas used far the parking, or two-family residences, storage or maneuvering of any vehicle, boat' or trailer shall be improved with asphalt or concrete surfaces according to the same standards required for the construction and acceptance of city streets; and (1); off-street` }Narking spaces for single and4aa-f;inily residences shall be improved with an asphalt orconcrete surface to specifications as approved by the Pubic Storks Director, ' (j) Access �,Dr_ ave$, Access drives from the street to off-street s parking or loadinz� arLas shall. be designed and constructed to facilitate the floes of traffic and provide maximum safety for pedestrian and vehicular traffic an the sato, and (1) The number and size of access drives shall be in accordance with the requirements of Chapter 18.108 (ACCESS AND EGRESS). (�) Access drives permanently hall use eoflearly and rails, f nce, wallsmaoredother definedthrau g barriers or markers an frontage not occupied by service drives. 3. Acres drives shall have a ,minimum visionclearance as provided in Chapter 18.102 (VISUAL CLEARANCE). (k) Wheel Stops. narking spaces along the boundaries of a parking` lot or adjacent to interior landscaped areas or sidewalks shall be provided with a' wheel scup at least 4 inches high located 3 feet tack from the front of the parking stall. The front three be concrete, asphalt, or lowlying feet of the parking stall may landscape material that does not exceed t:he height or the wheel stop. This area cannot be calculated to meet landscaping or sidewalk requirements. (1) Drai.ne_ Off-street parking and loading areas shall be drained in accr}rdnnce with specifications approv;,,d by the Public bl;Jrtts Director to assure that ponding does not occur. opt for si.nglo and two-family reside>.nce s, off -street parki.nc3, and lowdi.ng feacil.rties sl-ra,l be drjained to avoid flow of water across public sidewalks. ITT _. 192 k� r' 4 18- 132 NONCONFORMING SITUATIONS 19. 132.0113 Purpose (a)` Within the districts established by this Chatter or amendments that may later be adopted there may exist lots, structures, uses of land and structures, which were lawful before the effective date of oris Chapter, but Baihich would 'be prohibited, regulated, or restricted Bander the terms of this ordinance or future amendments. (b) It is the purpose and intent of this Chapter to permit these nonconforming leets, structures and uses to continue but to disallow the enlargement, expansion or exten3ion of such uses, except that the enlargement or expansion of a single family residence will be allowed in the COD zone only. (d) Nonconforming uses are declared by this Chapter to be Incompatible with the Comprehensive Plan and :with permitted uses in the zoning district involved. 18.1.32,020 Administration — Determination of Nonconforming Use Status � (a) The Director shall make a determination regarding nonconforming use 'status. (b) Upon application and payment of fees, the decision of the Director may be appealed as provided by 1$.32.310(x). 1P.132.030Pendinq 8uildin Permits (a) In order to avoid undue hardship, nothing in this Chapter shall require any change in the location, plans, construction, size or- designated use of any building, structure, or part thereof, for which a required city. building permit has been granted prior to enactment of this Code. (b) , If a building permit is revoked or for any reason becomes void, all rights granted by this Chapter are extinguished and the project shall thereafter be required to; conform to all the provisions of this Carie. 19.132..040 Criteria for Nog_orrformincLLituaitions (a) �Eonconf®rmin� ,Iots of Record. (1) Except as provided in subsection (2) boluw iknd subset t runs (g) 'c.And (C), no nonconforming -lot of rec•vr•d at chit effective date of this Code or amenditwrtt thereto ,shat l h,• develtiped fur any use, and no existing use n a nonconforming lot. of record sha)l be enlarged,, ext.endtwd it reconstructed, except that the onlargLvi nt or expansion tri a' single family residence will be .allowed in the CPO only (2) If on the cute of adoption or this Coda a: lot, dues not meet the lot size requirements of the applicable 'r.oning district in which the property is located, the lot may: (A) Be occupied by one use permitted outright in a commercial zoning district; if the lot is located within a commercial zoning district; or (9) Be occupied by single family residential units *nd accessory structure if located in a residential zon. inn district. (3) In any district, construction on a single nonconforming lot of record existing at the effective date of this Cade or amendment thereto, natwithstand ing limitations imposed by other, ;provisions of this Code, shall be subject ;to the following: (A) The nonconforming lot shall be in a separate ownership and not contiguous with other lots ' in the same ownership. (B) All setback, height and other applicable provisions of the zoning district ':shall'be satisfied. (4) If two or more lots, or combinations of lots and portions of lots in single ownership are of 'record at the effective date of this Code and are ride nonconforming as to lot area, width, or death by this Code tha lots involved shall beconsideredto be an undivided parcel for the purposes of this Code; and (A) No portion of the aggregated paarcels shall tae conveyed, transferred or used in any manner whit.h violates or creates a violation of this Code. (g) No division of the parcel shall be made which creates Any lot remaining with the .area, width, or depth which does not meet the requirements of this Code (b) Criteria For Nonconfarming_tJses of Land. (1) Where at the time of adoption of this Coils. ,a lawful us,,t � land exists which would not be permitted by the r•Qqul,st r,,t,•. imposcad by this Code, ,4nd where -such u.,w inv,,lva+ structure or building,' other than a iris Iv !;i+)I, "t accessory structure' ths• use may be conticutrd ,ss 1„no ,i> ct remains otherwise lawful provided (A) No such nonconforming use sh,atl ht, ertl.Art;i!ci or extended to occupy a greater ArL-iA ttf ligand it :.p•,y, !.Baan was occ.uy�i -d at thct :ef fectivi- c.i.ato trf .adt-pt:t„:, ,,r ar110.•1dt1wrat. of this Cede; t' R (8) No such nonconforming usc> shall be moved in whole or in paar•L ` to any portion ' of the lot other than that occupied by such use at the effective date of adoption or amendment of this Code (C) The. nonconforming use of land is not discontinued for any reason for a period of more than 6 months; and (0) If'the use is discontinued or abandoned for any reason r-or a period of fi months any subsequent use of land shell conform to the regulations specified by this Cade For the zone in which such land is looted. (F) For purposes of this Section, ause shall be deemed sc be discontinued or abandoned upon the occurrence of -the first of any of the following events: (i) On the nate when the use of land, is vacated; (ii.) On the date the use ceases to be actively' involved in the sale of merchandise or thea provision of services; On the date of termination of any lease or contract under which the nonconforming ust, has occupied the land; and (iv) On the date a request for final, reading of: water and power haters is made to tho applicable utility districts. (F) No additional structure, building or sign shall be constructed on the lot in connection with such nonconforming use of land. (c) Nonconforming Structures. (1) Where a lawful structure exists at the effective dsaty of adoption or, amendment of Lhis,Code !.hat could not be built under the terms of this Code by reason of restrictions ..n lot area, lot coverage, height., yyrd, equipment , at5 location on the lot. or other ' requirements concerning tho structure, such structure inay be cuntinued sn long as it remains otherwise lawful , subject to the followir,q provisions: (A) No such nonconfurmi rrcl 's tr uc Lure m Ay hc• t n liar t4 d a I tnrcd in ,i way which increasPs iLs nonconformity but any structur-(, or pur t.ion 't.her-oof may be ernl.arv,rri or -Altered in (A way LhaL` satisfies Lhe, roquiroments ,•r this Code or will dor r c asv its nunc onforin t v or iaonconforminq (t3} !-should such 'ns,ncorrformirrg structure � portion of !It ire: destroyed by .,awry anaans tll ,fin its extent of more than 60% of; current valor` as assessed val.u`� by the washi.ngton County Assessor, it S not be re except in conformity with the previsions of this Code; and Should such structure he moved for any reason for arty tC) distance whatever,= it shall thereafter conform to the regulations the etre inning district in which it is r , located after it is moved. (d} !or,cogifa�rrring Uses of Structures•. If a sinc#LF lawful use contained in 'a sinale•_'structure (1) - involuir,q that structure or structure and remises in eoarrhinatiori, (erccept for a single, accessory st ruCtuY`e.l existed s of Ntarc•h 151 _1903, %could not be allowed in th, zoning district in whr.ct�it is located, or which is d• rkirr nonconforming beciause of inadequate off--street pa 9 ' landscaping, or other ;deficiency, under the ts�rnrs of this ordinance ,or amendment thereto) the l.awFul use may continued so long as it regains otherwise lawful; subject rovisions to the following P A No eristing structure devoted to a us lnn` shichrmitais (A) by this Cod in the zoning district coratrocted, ad' extended, . `.. locat:ed shall be enlarg- altered ex.^ep4 reconstructed, moved, or structurally �.. .._: of the use or he structure x # a r to accolumodate a changing .: to a use permitted in the zone in which it is located: (B" Any nonsonfr�rming use may be extended throughout arlk -` existing parts of a 'building which were manifestly �r arranged or designed for such use at the time adoption or- amendment of this Code. but u such - shall be extend red to occupy any land outside --hh building;_ (C) E chafe °f—use form Si`gle use in' a carr. lr structrare na error urrde.r the ,oll.owiarg cmnditiva,s nonconforrnin use status was_reg 1 rvv i jt -1 thl the Plannin Director' n the manner Q— Y lfl 132.040 d� for the Pu ---e`.t---- ttr ^rise classification as_ listed in, any ,t, th+ Per ted Uses subsection of tl�r s f ndc, an�� the (r r ) Thr new use _is withrn gg _ rdtl6n Ur. kF, 1c I`t l� °'.4•ea y ,, ( r r i) The new_,usv conforms to the done 13 ,rnvisaons, :J r, z FU (�) Whorl a nonconforming use of a structure and premises is discontinued or abandoned fur 6 months the structure and premises shall not, thereaifter be usad except in lull conformity with all regulations of the zoning district in which it is located. for purposes of this Section, a use shall be deemed to be discontinued or abandoned upon the occurrence of the first of any of the following events: (i) On the date when the structure or pr•etr,ises arc• vacated, On the date the use ceases to be actively involved in the sale of merchandise or the provision of services, Or, the date of termination of any 'mase or, contract under which the nonconforming use has occupied the; premises, rind Y (iv) On the date a request for 'final reading of water, and power meters is made to the applicable utility districts; and F (F) Wherat a nonconforming lase status applies to a structure and premises, removal or destruction Of Lhe structure shall eliminate the noncunfurmi i of the land. use st<a¢us , Destruction for the purpose of this su"bsectiorl is defined as damage Lu an extent of mare than 60% ; Of its current assessed value by the Washingtajri { County Assessor. x- r (ii) Any subsequent us- shall conform fully provisions of Lhe =:zoning district in which it i, ' located. g (2) if a single structure or a structure .arid Pr,0lit Iti,., containing a number of lawful use (c•xcr?g>! f,5r ,a n,al accessory structure) existed as of ti« rul ,• rch 16, 1983 ,,;i i uses would not be allowed in the euniny dislri, L it, aahl, h they are located, or which are nonconfvrtirint3 b0t,aai .• t inadequate off-stroot parking, lartdsc,xpiru�. Or „t;,,•r deficiency,Ct - , (under the terms of this ordanas,t c• „r „tn„•niiau, r:t them to) the lawful uses iiiay be r_onti.nupd su I ,rub xs tha>6 remain otherwise lawful , subject to the fc,llzwwtr,.a provisions: (A) No ex i s t i ncl -3tru<_torr devot(,d tv oat usei mat t t by this (,ods, in tho 'eoning distril;t ir, adt,irh it t•> lo<_aated shalt h,c• nit ra3 a• g d r>xtended. rumstrttc tr,+ recons t.rucLteci, ;pa,,vc>ti ur' ,truct.Ur•,aIIV �trr a(-.(.OMAJO&4te• , , ha�togit'ry elf LF,r• �a•;a• , t h.e• t r na to a ass+ pc>rmiI.Ltxi in Lhp /'one irr whi, h 1t is La+• ' �ar (Q) Any noracoreforrni'ny use away be extended throughout any existing parts. of a building which was manifestly �a arranged or designed for such use as of March 16. 1983, but no such use shall be extended to occupy any lard outside such building except as limited by 18.132.040 (C) A change of use may occur as follows; : (i.) The nonconforming use status was registered with $ . the Planning Director in the manner provided by 18. 132.040(d)(3) for the purpose of establishing the use classification as listed in any of the Permitted Use subsections of this`Code; ii the new use is within t { he registered use ) classifications; and The new use does not cause an increased in the <total' number of square feet in the registered use classification; or (iv) Thenew use conforms to the zoning ordinance provisions. as of r-ch (0) Where a' structure had vacant units rlassified�wiih 16 1983, such vacant spaces shall be the most restrictive Use classification applicable to the structure. ( ) When the use of the structure, 'including all uses, is discontinued or abandoned for three.- months the structure and premises shall not, thereafter be used except in full conformity with all regulations of the zoning district in which it is located. For purpose` of this Section, a base shall be deemed t.+ be discontinued or abondoned upon the occurrence of tha+ first of any of the following events (i) The vacation of the structure or premises. (ii) The aaakihq of a request for' ' final rroadirx3 of water and power meters to the .,applicable utilltN districts (3) Nonconforming foring uses may be registered with t.hr pirectLr ua+. proof 'Lhat 1-he us(= c>,as in lawful existan c+ .as .•f "i�r , t• ; 1983 .` The Director shall (A) Makt nonc,rnf,.,rmind use detrrmtrnatior Section 18. 12: (p) Mai-ltair, a fila of r�!glsLered nusi+or,(i,r „i:nu Use r,l.assific ations, -And Y - f (C) Approve a business tax requost inveilving a change of use upon finding the provisions of (d)(1) or- (d)(2) are satisfied. ( ) The provisions of 18.132.040 shall not be interpreted as granting an oviner of ca nonconforming use? a vested right. The provisions of the section may ,be revised in a manner- which dries not change the rights granted by this Section under this ordinance, 18.132.050 'and Maintenance (a) On any nonconforming structure or portion of a structure L cohtaininga nonconforming situation, normal repairs or replac"ent on non-be,vring walls, fixtures, wiring, or plumbing may be performed in a manner not in c6nfl ict with Lhe other provisions of this Chapter. (b) clothing in this Code shall be deemed to prevent the strengthening or restoring to a safe condition of any building or part thereof declared to be unsafe by ,any official charged with protecting the public; safety, upon ar•der of such official 18.132.00 _ Uses under Crsnditianal Usk Fro+risioras�9ot : onconforrrain Uses _ _ (a) A permitted use existing before the effective date of this ordinance which under the "provisions of this Code, is now Y, permitted only u}sora receiving a Conditional Use pvr-mit under the teems �f Lhis Cade shall not be dePmQd a nunconforming use in sctch zoning district, if ,it otherwise conforrsas to the standards of this Code, but shall without Further action be considered a conforming use subject to Conditional Uses. the provisions applicable to : (b) Enlargerment, extension, reconstruction, or moving of such usa sub'[ shall only be allowed �ect to Lhe provisions fur Conditional Uses, as contained i.ra Chapter 18. 130. V^r<Y;�'��tiaS5s4ier.��"��'�•:.�:'�^r»',��,u.�+ �4- a �,.�":�+i�.x�� ' „�?�''�.'"�rx.?;�+; �:' '�+F="S .`" ��'•°"�'�..i�.�.�.=.m-�}is�.�a_%",,'},�ss "'��g��:iSs�i� kt`',�x,..e`"` '�`: `:`�' �Ji»`�,� ��4 } 'a 55 �S p{yfitr ��'�' �, - ice' � :4 .^ � r - xx. ='. ��" •�A •- �l''.�� I � ,rx^:ate.. ,�.re.=s..s.r..: sr*h.ti �v'+ ..r:S- .. �'�.e� E a i +a wig A PMW All PAP F 14 `^, -, ak - i '+€ . .,��s, ;k^. ' .3c a d S�."`�cl- a• arx� ..."4+ :.�? -tw' •."'i tz�'wr•`='; --l'i � -`-t s «1 CITY OF TIGARDOREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: X11 21, 1986 AGENDA ITEM HATE SUBMITTED: APril 16't 1986 PREVIOUS 'ACTION: Plannirq e:occemission ISSUE/AGENDA TITLE. PC Final order Denial of 4/15/86 PO 2--35', S ;-86. SL__ 4--86 Funchess PREPARED BY: Communi.tu Development tuesvold, Ocile, and Thoennes REQUESTED 8Y: _ DEPARTMENT HEAD OK: i� �;'- a� - CITY ?DMINISTRAIOR: POLICY ISSUE s s INFORMATION SUPMARY Attached is the Final Order for: t�q 1. PD 2-86, S 7-86 and SL '4-86, by Owrers Funchess, Nesvold, 09le, and Thc,ennes, Planning Commission venial for a Planned' devel,--pment consisting of 82 detached single fancily residences on lots ranging from 4,800 to 28,000 sq. .fit, in size, also a request that minor lot linea adjustments up to 3 ft. be permitted with staff approval and _Permission ..o construct'a sewer line and street improvements within a drainageway. ALTERNATIVES CONSIDERED v 1. Approve as :,written: 2. Call up for review at a date set by Council. SUGGESTED ACTION Approve,as written, (br64) CITY OF TIGARD Washington County, Oregon { NOTICE OF FINAL ORDER. e BY PLANNING COMKISSION 1. Concerning Case Number(s): E'D 2--36 S 7m8b and SL 4-8b 2. Name of Owner: FU'I�CHESS. NESr,10LDi OGLE, Aj'3D THOENNES 3. Name of Applicant: Ken_Wa)2ire Address 10185 SW Riverwood 'Lane City ]ig rd State OR Zip :1224 r 4. ,Location'of Property: Address North of Tualatin River on moth sides of 108th Ave. I ]'ax and Lott No(s). 2S15A lot 400; WCTM 2S1 15AD lots 100, 200, 300, & 400. 5. Nature of Application. For a Planned development consisting. of 82 detached single family residences on to 28,000 sq. ; t. pn ,sa- so, a request t at minor lot line adjustments up-.to t. a perF—M-eU brit sta agprava and pnrmissa.on to construct a serer >ne an street imt)rovemen s �rx an a rainagew 6. Action: Approval as requested Approval with conditions Denial 7. Notice: Notice was published in the newspaper, posted at City fall and maiied to: The applicant & owners XX Owneis of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies a." Final_Decision: THE DECISION* SHALL BE FINAL ON April 25, 8986 UNLESS AN APPEAL IS FILED. The adopted fundings of fact, decision, and statement of condition can be obtained from the Planning Department, Tigard City Hall, 12755 SW Ash, P.O. Boat 23397, Tigard, Oregon 97223. 9. Apye i31 s Arty party to the decision may appeal this decision in accordance with � 18.32.290(A) and Section 18,32.370 which provides that a written appeal � way be filed within 10 days after notice is given and sent. � The deadline for filing of an appeal is April 25, 1986 at 2:30 PM 10. eeationas: if you have any questions, please call the City of Tigaard Planning Department, 639-4171.. (0257P) VIEW`ii s 4 r7. , 777777 C.1.1-Y OF TI:GARD PLANNING COMMISSION FINAL ORI?FR 86-- /-9/PC A F.I:NAL. ORDER INCLUDING F1NDI.NGS AND CONt.I_USI.ONS, WHICH DENIES AN APPLICATION FOR A PLANNED DkVELOPMF_N F (PD 2--86), SUBDIVISION (S 7 -86), AND SENSI1 IVE LANDS PERMIT (SL 4-86), REQUESTED BY FUNCNESS', NESVOLD, OGLE AND TFIoENNES. The 'Tigard Planning Comr,�ission reviewed tF�e above application at a public` hearing on April 8, 1986. The Commission based its decision uponthe facts, findings, and conclusions noted below: A. FACTS 1. General Information CASE: Planned Development PD 2-86, Subdivision S 7-86,; and Sensitive Lands Permit SL 4-86. REQUEST: Approval of a planned development 'consisting' of 82 detached ' single 'family residences on lets ranging from:4,800 to 28,000 square feet in size. Also, a request that minor lot line adjustments up to 3 feet be permitted with staff approval, permission to construct a sewer line and street improvements within a dranageway. COMPREHENSIVE PLAN DESIGNATION: Low Density Residential ( TONING DESIGNATION; Washington County R--5/Tigard R-2 (Residential, 2 units/acre) APPLICANT: Ken Waymire OWNER: Funchess. Nesvold, 10185 SW Riverwood Lane Ogle, and Thoennes Tigard, OR 97223 LOCATION: North of the Tualatin River and both sides of 108th Avenue (WCTM 281 15A, T.L. 400 and WCTM 2S1 15AD, T.L. 100, 200, 300, and 400) 2. NalcB.round The subject property, except for a 1.3 acre that is within the City, is presently in Washington County and an annexation application is also being � rev iewed. A final plat can not be recorded until the property has been officially annexed. The applicant is proposing -to have the R--4.5 PO (Residential, 4.5 units/acre Planned Development) zone applied to the property which is being annexed The Zone Change Annexation (zCA 1-86) will be reviewed by City Council. � -r The .applicant recently applied for the approval of a 71 lot subdivision/planned development which was denied by the Planning i Commission on March 4, 1986, (File Nos. PO 1-86, S 4-86, SL 3--€36, and,V r 6-86). 3 iiicinitu Information The surrounding area contains a' combination of small and medium sized acreage parcels. EKceapt for two parcels on the Qwest side' of 108th Avenue, k all adjacent properties are under Washington County jurisdiction. FINAL ORDER 86-A/PC- - PO 2-86, S 7-86, SL 4-86 Page i F MIR, 11 A The entire area between Durham Road and the Tualatin River" is within the Tigard Urban Growth Boundary The Tigard Compre hen•i i ve Plan has �; s designated the 'subject property, as well as other; parcels to the north and west', for Low Density Residential development. The props=rties between pick's ;Landing and the subject property are. d(�%igrtated Medium ' : Density Residential. 4, Site Information and Proposal Description • The property contains three residences which will remain and several accessory buildings will be removed. The site is partially wooded with the majority of the trees concentrated near the Tualatin River and the " east side of the property. The development features 69 lots between 4,800 and 6,000 square feet on the east side of 100th Avenue and an additional 13 lots between '6,400 and 28,000 square feet an the -west side of the street. These western ::, iots shall obtain direct access from loath Avenue and a 350 foot long cul-de-sac. The flood plain area adjacent to the Tualatin River is to , be medicated to the public for greenway purposes. The subdivision 'to be developed in two phases with lots 1 through 45 and TO through 62 in ,. Phase I and lots 46 through 69 in Phase II. The ability to perform last line adjustments of up to 3 feet is also " desired. The adjustments will be submitted to the' City staff for £ approval with :an Engineer's evaluation regarding utilities and their' relocation if necessary. The development of the subdivision willrequire the installation of a portion of the cul-de--sac and sanitary sewer- connection to the existing sewer -line that lies within a drainage-way on the west side of loath Avenue. Also, the proposed location of Tent Drive will cross a small drainage swale near its inter-section with loath Avenue. 5 Aency and MPD Comments i a. The Engineering Division has the following comments: " a. street names should be reconsidered before the final plat is submitted for approval. b. That earth work south of SW River Drive shall :occur 'between April �. 3oth and October let or at the discretion of the City Engineer: further, .that erosion controls be applied through-out the course � of construction and that a temporary (before and during construction) and permanent (after' construction) erosion control plan be submitted to and approved by the City Engineerr� iar 'to commencing any improvement work anywhere on the site. • FINAL ORDER BCS PC PD 2-86, a 7"86, & Sl. 4-86 !Sage 2 � .; s� c., Must develop 'sanitary arid, storm systems to assure future extension of service to adjacent properties. Proper siring and design of these lines and associated easements is necessary and the .»:. applicant must demonstrate that the proptss<ad storm drainage system will not negatively impact water flow on downstream properties. d. A' letter raF serviceability must be obtained by the applicant for access/egress via SW 106th Avenue, from Washington County. e The use of 18th Avenue must be maintained during construction. f. The applicant shall provide a plan to the City and Washington County, for ' review and approval, detailing how the applicant proposes to mitigate the adverse sight distance problem at the intersection of Durham Road and 106th Avenue. 9. The applicant shall provide a plan to the City and Washington county, for review and approval, detailing any improvement which may be required by Washington County along SW 106th Avenue from theintersection of Durham Road and 108th avenue to the proposed development site. Because of the anticipated traffic volume on 108th Avenue, ars interim street improvement that includes a 22 foot wade paved surface with three .foot gravel shoulders should be provided between the development and Durham Road. h. Riverwood Lane is denigrated as a minor collector on the Comprehensive Plan connecting 92nd Avenue" with 108th Avenue. One of the 'through streets 'shown on the plat should be designed to meet mirror colle`'ctor standards and alignment of the street to-the § present end at Pick's Landing should be identified. Since 106th Avenue will function as a collector street, it should be wilt to a minor collector standard. It is recognized that it is currently designated as a local street and that the minor collector status; of Riverwood Lane was not previously identified. However, - the Comprehensive Man designation for Ri.verwood Lane must be addressed and 108th Avenue should be properly, designated to accommodate anticipated traffic volumes that will be present after this area is fully developed. i. Any orae—site or off—site ar-anitary and storm sewer easements, Which nay be necessary for provision of service, shall be on City farms and approved by the Engineering Section; on--site easements should be denoted on the subdivision plat. j. The existing (access—egress) easement across the north end of Tax Lams 0100-N400 shall be vacated; than cost thereof= to be born by the applicant, E L i FINAL ORDER 86— PC - PO i-86, S 7--86, & SL 4-86 Paige 8 i -1 t k. Vacation of the south rind of `•:W 108th Avenue from the terminus of � s C.R. {#1366 to the; proposed River [)rive shall be. initiated by the applicant., 8 1. The lands adjacent tri the. luatlatin River wh-ich are within the 1.00 year, floodplain shall be dedicated to the public for greenway purposes, i'he floodplain boundary; shall be surveyed and clearly markedand said markers shall be maintained throughout the course of development. rn. The existing dwelling's which are to remain, must be connected to sanitary sewerage facilities as soon as such: becomes available, � since their septic drain fields will most likely be impacted by creation of subdivision lots. n, No objection to the Sensitive Lands request provided the conditions noted are required: '* o, Consideration should be given by the Park Board regarding the desirablili,ty of; a pathway through; tract "B" P. Each phase of the development should be clearly delineated and any modifications should require City approval. ; The Building Inspection Division notes the provisions for storm and sanitary sewer must be addressed. The Tualatin Rural dire Protection District indicates that all streets '! must have outside/insi8e turning radii of 52/30 feet. hydrants can` be ` no more than 500 feet from any structures, and any access roads over 150 feet in length must have an approved turn around. The Tigard Police Department has no objection. The Washington County Planning 'Division of the Department of Land Use and Transportation states that full or half-street improvements required ` by the City will be acceptable provided it meets County standards. The k street improvement should be continued across Tax tots 1102, 401, and, if possible across 1103. The County right-of-way standard is 60 feet, The Tigard dater District indicates that adequate service capacity isQ available. The Park Board recommends flood plain dedication, a paved path meeting City standards, and access from the development to the greenway, The Tigard School District has no objection, but it is noted that some adjustments may be necessary to attendance boundaries for Templeton Elementary School . PGE has no objection to the proposal. MPC 06 objects to the proposal for the following reasons: FINAL ORDER 06-14 PC PD 2-86 S 7-86, & SL 4-86 Page 4 �, a. Traffic problems at the 100th Avenue/Ourhwit Road intersection and additional :traffic on Durham. fb. The number of proposed dwellings is excessive. C. Lot s-zets are too small. and not compatible with Pick's i_anding d. No access to floodplain area e, objection of some of surrounding property owners. € 6. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Tigard Comprehensive Plan policies 2.1.1, 3.1.1, 3.2.3, 3`.5.3, 7.1.2, 7.3.1, 7.4.4, 8.1.1, and 8. 1..3 and Community 'Devel`opment. Code Chapters 18.50, 18.00, 18.134, 18,32, 18:160, 18,1612, and 10.164. Since the Comprehensive Plan has been acknowledged, the Statewide Planning Coals and Guidelines no longer need to be addressed. The Manning Commission concludes that the ``proposal with modifications is consistent with the relevant portions of the ComprehensivePlan based upon the findings noted below: a. Policy 2.1.1 is satisfied because the Neighborhood Planning Organization and surrounding property owners were given' notice of the hearing and an opportunity to 'comment on the applicant's ; proposal. b. Policy 3.1.1 will be satisfied provided that any portions of tots 4 through 13 which 'exceed 25% slope are not graded or filled without a Sensitive Lands Permit. Such a permit has been requested to allow construction in the drainageway in the northwest corner of the property and construction of a sanitary sewer line and a ;portion of a cul-de-sac in the ravine. A review of the preliminary plans indicates that the work proposed can be accomplished in a manner consist with th;s policy except for the cul--de-sac. The ;proposed cul-de-sac is within the 108th (avenue/113th Avenue ravine which is delineated by the 140 foot elevation and is identified as a significant wetland and wildlife habitat. Though eche proposed cul--de-sac can be sucessfully constructed within the area, it appears to be unnecessary. The cul-cue-sac should be shortened so that it is above the existing 140 foot contour or designed so only a small portion lies below this elevation. A field visit with the applicant and staff would be the most appropriate way to determine the street location. C. Policies 3.2.3 and 3.5.3 call for dedication of flood plain areas to be incorporated into "he City's open space system. The proposed dedication is consistent with this policy, A related item which must be resolved is the proposed pedestrian access to '. the greevyway. The access easements shown travel straight down slopes that range 'between 25 and 35%. These easements must be modified so that a pedestrian'path is feasible. FINAL ORDER 86- 94 PC - PE) 2--c3�, S 7-86, SL 4-96 Page 5 d. Policies 7.1.2, 7.3.1, and 7.4.4 can be satisfied because adequate water-, sewer, and storm dr�Ainage facilities will be required to serve thesdevelripment prior- to approval of the Final plat. The ff applicant also indicates that. these facilities will. be provided within the subdivision as required by the City standards: e. Policy 8.1.1 is an issue that must be resolved relating to the present condition of 108th Avenue: and its intersection with Durham Road. Both of these roads are under County jurisdiction and approval must be obtained. R County permit will address the access problems pertaining ;to the development and a resolution of those concerns. ; Also, this policy calls -for the provision of a safe and efficient street system which 'acromodates present and future needs. ' The alignment of River-wood Lane should be continued through this development as a minor collectorunless the Comprehensive Plan is modified in this regard. 108th Avenue will function as a collector and should also be improved a a 'minor collector. The staff is willing to work with the applicant to develop a street system that is desirable for all parties involved. , f. Policy 8.1.3 will be satisfied when the conditions of approval relating to street improvements are completed. The Planning Commission has determined that the proposal is not consistent with the relevant portions of the Community Development Code based upon the findings noted below: a. Chapter 18.50 of'-the Code is satisfied because the proposal does ; s meet the density requirements of the R-.4.5 zone. b. Chapter 19.92 is satisfied because the proposed density is consistent with Code requirements. On page ,3 of the applicant's narrative, the density calculations are presented- The calculations are correct except that they do not account' for a 57,280 square foot area,of the subject property which is presently within the City and zoned _R-2. By adjusting for this factor, the allowable number of units is 84. The applicant is proposing 82 Lots. C. Chapter 18,80- is not satisfied because the proposal is , not consistent with the purpose of the Planned Development Code requirements for the provision of open space within planned development. The majority of the lots within the development arm significantly smaller than the 7,500 square foot minimum that would be required for a standard subdivision. Except for the flood plain area, for which minimal access is proposed, no common .. open space will be provided. d. Chapter 18.160 of the Code is satisfied because the proposal does meet the requirements set forth for the submission and approval of a preliminary plat. W { MAL ORDER 86—ly _PC - PD 2-86, S 7-96, aG SL 4-86 Page 6 } i �9 e. Since th(i proposed 'street and sewer' line ar•e ' 1oc<-Ated within different sensitive lands categories, throe scats oP approval criteria contained in Chapter !9 Bpi apply to this proposal . 1. too year flood plain a. Land for e3i alterations shall preserve or enhance the flood plain storage function and maintenanc,z of the zero-footrise flacdway shall not result in any narrowing of the floodway boundary. b. The land form alteration or development within the 100—year floodplain shall rbe allowed only in aro area designated as commercial or industrial on the Comprehensive-Plan Land Use Map; C. The land form alteration or development isnot located within the floodway; d. The land form alteration or development will not result in any increase ' in the elevation of the zero-.foot rise'flooaway; e. The land form alteration or development plan includes a pedestriart!bicyole pathway --',n accordance with the adopted pedestrian/bicycle pathway plan; f. The plans for the pedestrian/bicycle pathway indicate that no pathway will be below the elevation of an average annual`f lood'. 2. Drai.�,ageways a. The extent and nature of the proposed land farm alteration or development will not create site disturbances to the extent greater than that required for the vises: b. The proposed land form alteration or development will not result in erosion, stream sedimentation, ground stability or other adverse on-site and off—site effects or hazards to life or property; C. The water flow capacity of the drainageway ,is not decreased; and d. Where natural vegetation has been removed due to land form alteration or the development, the areas not covered by structures or impervious surfaces will be replanted to prevent erosion in accordance with Section 18.10£ (LANDSCAPING AND SCREENING) 3. 108th/113th Avenue Ravine- a. All of the land (within the ravine) being considered (� for development is less than 25% slope. xa FINAL ORDER 06—J_f_PC _ PD 2-86, S 3--86, & SL 4-86 Page '7 dMGM b. there are no ;unstable soil conditions on 'the land being considered for development. ( c. The provisions of Chapter 18.150 TREE REM)VAL shall be met Though not directly affected by the subdivision proposal,, logs 4 through 13 may require a Sensitive Lands. Permit in order to develop on slopes that exceed 25%. The reduced front yard setbacks that where previously proposed may have allowed For the avoidance of the steep slopes in the rear yard. Based upon the contours shown on the preliminary plat, it appears that at a minimum sensitive lands approval will be required prior to the development of Lots 9 through 12. The ,applicant has submitted preliminary information regarding the sewer line extension and street location (with the modified length discussed above). The Engineering Division has reviewed the proposal and provided the suggested conditions are applied, the proposal will be consistent' with the above criteria. e. Chapter 18.162 covers the City's requirements regarding lot line adjustments. The proposed' ability to adjust side lot lines after the plat is recorded can meet City requirements but the procedure for adjusting property Braes should follow` the process described below: The Community Development Code provides a two—step review of lot line adjustments. A preliminary ap3icatior' is first. evaluated and a decision is made. If the preliminary `application' is approved, a final application is submitted containing the final lent line adjustment map and legal _ descriptions. Following City approval, the map and legal. descriptions are recorded with Washington County. Cainflicts may result in; relation to the location of utility services and driveway locations. The final lot line adjustment map and legal descriptions shall be required for, each adjustment that occurs under provisions of the preliminary approval. The map and descriptions should include information regarding the precise location of existing utilities and driveways. A ..certification from an engineer should' be provided which indicates that the adjustment will not adversely affect existing utilities or that the facilities will be relocated to the satisfaction of, those utility company(s) involved. Any costs associated with change in utility location will be borne by the developer. The Pig overlay zone:does not have a minimum lot width requirement, but the 54+/- foot, wide lots are relatively narrow for single family detached residences. The 5 foot' side yard: requirement shall remain in effect as well as the 5 foot: driveway setback requirement contained in T.M.C. Section 15.04.080(b). Variances or waivers of ,these requirements shoal be viewed with disfavor. .d' F FINAL RD 86— pC - PR 2-86, S 7-96, & SL' 4--56 Pave 8 ) '. Chapter 18.164 of the Cade could be, satisfied duri.nq the :approval process for "the final plat. ` C. DECISION, Based upon the findings and conclusions above, the planning Commission DENIES PD 2.86, S 7-86, and SL 4--96. It , is ' further ordered that: the applicant be notified of the 'entry of this order. PASSED: Thisday of April, 1986, by the p rfling; Commission of the City of `fic3_�ard. i on Fyr A in -bice President Tigard pla g Commission e br48/dmj kLr FINAL ORDER ars—B/ PEE 2_06, 5 7-06, SL 4-86 page 9 MUNICIPAL SERVICES STUDY METZGER/WASHINGTON SQUARE o`+ 4 TABLE OF CONTENTS Chapter 1 — Background 1.1 Study Areal 1,z AnnexationProcess and Legal Requirements 1.3 Special Districts 1.4 Metzger Park LID. 1.5 Demographics and Population 1.6 Washington County/'City` of Tigard Expenditures Survey 1.7 Tax Rates Cha fiver 2 Resources 2.1 Vacant Buildable Lands 2.2 Revenue Estimates { 2.3 Estimated 'Revenue Flow` Chaoter 3 — Outla. Requirements 3.1 Capital Needs Assessment Service Delivery Chanter 4 ft2 aendix 4.1 Expenditures ` 4.2 Revenues 4.3 Methodology 4.4 Maps 4.5 Bibliography r r �•-7 7 �! ;h�+ "� r $� - �, 1 t r..* ' lt--�r f ( tiZ t-�rtt f-f ��1.aF.i a� ,-�i I IL-7 t��11 _- !fL-r�_tr�� 1 LLL rr`"`- r —..'- mil i -- r r �I f Y 1.1 , , - -?-- ��- 4 =.-tt f° f�- � j _T_T y T'r�.�{if !4 ggj y_L--__j I_L.L�a _ L ��L_ F �1F .�.. FT I R_P4 Ebad L LJ _ r y v � - i-' X11 �. �_�. �• ' � •�� T rn yRj I -err ver a f I FF METZGER/WASHINGTON SQUARE --_ 3 Municipal Services Study Area � = ___�!!� � I R 4 1.1 METZGER/WASN1NG10 3 S t3ftRF STUDY AREA The Metzgar/Washington Square study area consists 1.5 square miles of unincorporated Washington County, Oregon, north of the City of Tigard and; generally bounded by the Multnomah--Washington County line on the east, Taylors Ferry Road on the north and State Highway 217 on the west. r The area has an approximate population of 5,590 residents in 2,150 dwellings units with an assessed valuation of $232;559,700.00 A largely urban area, Metzger is primarily residential with commercial properties dominating the Washington Square area west of Greenburg Road. The infrastructure is in place with the most significant problems being surface streets, pedestrian network and drainage of stortu water. Under a joint resolution of the Tigard and Beaverton City Councils establishing an Annexation planning Area Agreement (APAA) the City of Tigard has been indicated as the most logical provider of municipal: services for the Metzger/Washington Square area. The Metzger area lies east of Greenburg Road and contains 100% of the population anti. housing, stock with an assessed valuation of $154,€ 77,300.00. Urban services are currently provided by Washington County and six ;special districts. Washington Square is the; commercial complex west of Greenburg Road within the' 6NIA w1ith the residential and non-commerciai land in the complex in the City, of Beaverton's �:ealm of influence. approximately, 35,000, to 40,000 transient trips per day are made to the Square complex. During the holiday seasons, the transient population increases to over 75,000 per 'day. The employee population is estimated at 2,500 with avzrage annual sales in excess of $200 million. 1.2 PROCESS AND LEGAL REQUIREMENTS The authority for annexation of contiguous territory to a city is outlined in ORS 222.111 and may by initiated accoriiing to ORS 199.490 as follows. (a) By resolution of the governing brAy of the affected city (City of Tigard), or (b) By petition of 10% of registered voters in the affected territory, : or r a rx 1 (c) By petition signed by owners of at least one—half the land area of the affected territory, or (d) By resolution of the Boundary commission, or T (e) By resolution of the governing body of the affected territory upon receipt of consent to annex in writing, from more than half of the &` j owners of land who also own more than half of the land representing '• more than half the assessed valuation of the territory to be annexed. �u The petition or resolution shall: (a) name the affected city and state it is proposed to annex, and (b) describe the boundaries of the affected territory, and � (c), have attached a county assessor's cadastral map showing the location of the affected territory, and (d) be filed with the Boundary Commission. .; Upon receipt of the petition, the Boundary Commission shall cause e �s study to be made of the proposed annexation and conduct one or more F., public, hearings on the— matter. After study, and hearings, the Commission ` may alter the boundaries of the proposal to either. include or exclude + x territory. The notice of hearing shall be in accord.ance with ORB 199:453. The Boundary Commission shall issue a final. order, stating the reasons for the decision (approving or disapproving), on the annexation issue ( within 90 days after the petition', resolution or application is filed ; finless a postponement is agreed upon by the parties at the hearing, The postponement shall not be for a period exceeding one year from the date of filing, ;. Judicial review of the order is conferred upon the Court of Appeals under ORS 183.482. (ORS 139.461). If the proposed annexation is approved by the Commission, the final order shall be effective at the time specified in the final order. If no effective date is specified, the order shall take effect 45 days after the Commission adopts the final order. r, The change shall not take effect unless approved by the electors if ., within 45 days after the date of the adoption of the order: (a) Written objection to the change by not less than 10 percent or 100 of the electors registered in the affected territory are filed with -the commission;-or (b) a resolution objecting to the change is filed with the Commission by the affected city. If objection is filed by the City Council, the Council shall call for, an election in the affected city. I„ t,, If objections are filed by electors of the affected territory. the Commission shall certify the fastto the County Boar�i of the affected _ territory and the County Board shall call for an election. When the minor:- boundary change has been initiated by resolution of the City Council, the cost of the: election shall be paid by the affected city. The election shall be held on the next appropriate election date as authorized under ORS 203.085, 221:230, or 255.345. The City Council Or County Board shall certify the results of the election to the Com=mission. if a majority of voters approve the change approvad by; the Commission, the Commission shall proclaim the results. Upon adoption of the proclamation the change shall take effect. (ORS 199.505) h 1.3 SPEQCI AL DISTRICTS Currently, sire special districts serve the Matzr3er/Washington Square comiwinity providing education, mire protection, water and uxastewater systems. 1.3.1 Education The Metzger area is served ' by the Tigard School District (233T) toith tha Beaverton School Oist-r-ict (4113T) bisecting tlae Washington Square island including the Golden 'rtes Apartment complex. Current 1985-86 tax rates are x;11.55 per $1.000.00 A.V. and $13.25 per^ $1,000.00 A.V. respeLzUvely, 1.3.2 Fire Protection Washington County RFFD 01. is responsible for fire protection service in,the majority of the atzger/Wa.shirngton Square :ares, with the Tualatin RFPD serui ng, the area south of Spruce Street. 1985_86 tax rates are $2.65 per '$1,000.00 A.V. for WCRFPD 01 and $2.60 per $1,000.00 A.V. for RFPD, 1.3.3' Water Water service in the area is provided by the Metzger Water District with delivery contracts with the City of Portland for Bull Run water through the year 2000. Current charges are $6.50 for the first 400 cd. ft. and thereafter $.35 per 100 cu. ft. and 1985-86 tax rate of $.67 per $1,000.00 A.V. 3 L E k L... .. 'Wastewater The Unified Sowage Agency is ,res,onsil'ble for ;the �was,tewa�ter s ,stem �n thearea. -The lashi�ngton 'Square ZoTplex has its .Duan 4; rollection, ,ysteni mitt AJsciharge int c� the lt�S€� !flleta�sor;k.. S 1..4 MTZGER PARK .LID. - f Ti-ie ;Metzger :Park UMD wigs formed to ;pro tide fundwng for :Metzger Park .and ; l�av3.iion cor.istruction... The PietzgeriWashington Square :area lies within the Park ,D_ctrlt r nd 'levies ',$,.12 ,per V_W0 tA.V_ ,for 919,05,756. The UID IS uaithira; the "Washington County 'budget and .it is ssumed that ;unless spe f.icali re eEestmti to the City will riot -sssume the d(.3bt or operation Df,the ,park.. E ti..:5i5Mi GRAPHICS 4 POPULATION Thetzger/��ashi.ngt�n Square study area lies ;mithin thr=ee ?census tracts, 3-05., 306, 309.. :For the tpurposes -of :his study ',cennts 'tract "305 Baas <dis ` siasrded cue to its relati;tgei.y sni!:1 �sspac:t ,Qn he .area,. r. Urbmn Dacis i.an :Sy:items,, Inc.. was contracted ,to ;provide ;demagraphi c :data on the :stud] area,. °For the purpose of .an arem (comparison,, _ rac'ts '306 and 309 •were compared to 'tracts 307„ 308, ;and :819..M In 'the I'Oitty �cf Tigard,. Tract ':309 trantains ;an approximate 150/50 split :+between `Tigard and the ':Study :area., The tmumbers that ;are ;the tr>esult of ;the 1980 census are 'Mlata:vely less important then thee,,p�rce;ntage.s ;firman :from them.. f fl Tiaethrs'i,c lbackraaarttl +of )bath ;areas is relati,vel.,y the .osrste„ �White./European,. " In 'bath ureas :.appraKlmately 75% of tine ;popu7:xa..t1an cover the age e car,:2:4i,, .usith ;the =_greauest .nu fiber <a11` n_ 3biAweer the ales of 25 ca ver5.0% ,of the :Study ,area i.s rapartment%condo .omits mhi7:e the ,base is `o Rau�hly 63% of the :Studs) area :hauszn� stor,'t ,was -built Prior to 1,970 lwhi.le :arft_ 40% :or the 'base ;araa :was 'ba.r'i1-t pricer to 119 . 4 J` P 121- M IN r# 4- g g. o Turnover t .cif towner—occupied .uhi s =that:change:hands) is; '9..3% In tithe tStudy'.area ito ,1'1::27% fi-n ,the+City,. -- ro [Statai`l.aty ;; ofpoaaul tzon oag�? `5 :or alder 'li�si�rg zn :t�°�e sale unit Fur ,5 =or ,morp 9,year5,) was -3A:5% ffor .the'-Study urea;tis '36_18% for ;the"City- ,D iity.,o Average thousing .value ;for he ;Study ,area etas %36:7,;87.6 �.versus flQ;3a6 ;for ithe ,City., D 'Average and miedian °hcu+sehdld .ancomie.^, are :<appraxastately: ^$A-IWO .less .in Ithe:Study .area. Thetie so.1 r4ptii stud y ..s;^rows `that` In <most respects' <the 13et�gerl�asi ins�'4on tZquare :area pis s=i.klar ''to `.the "Cirty :df Tigard. iThe r:majori:ty af fff—ferrences ;are iaue ito the .rommPrdial •development and apartment (Complexes `that -are ;,uji.thin tract 309 i;(generall.y ..;gest of :Halal. �.Ba dlevarci). The:more detailed Area=Profi.1es ..show .that =.tract =3CT6 :i:s :.,very :much :siitii'lar ?to "the .Catty.. ...fi ZWENDSTURE .EFFORT Fs g. f tate tit gerf shinl3ton `Square 'area 'has ,,receimed 6 onsistently ' lower levels f6f -MjuI4ic;ipal services 'than .T :in !the t"City '•of Tigard. The= Aetzger.Wadtiis gton :Square ,-area <currehtly irec-Ume.s .a ;per ,capita service `? veI a prox.is tel.y :45% sof fthat prouided Tor rUt:y ._cif ':Tigard ,residents. ,Uf =apai.iiiFi:c o Itegori:es :studied ;only Parks .crjnsiistently 'has a ;greater ped: Caiita f4ffort _greater :,than Tir�ar l.. -The :most ,v.i-sjble +of imunicipal sera%'reg (d ,):'imered., iPUbl+i.c 'Saifd .y:, !€hows an exponditure lev.dl rof 3; 4pproxama-ely 47%of Tigard°.s deil:i.very Ap_Ud'.1. r, iV .,.over ;the =,best `.5 :;years k.the °Met ger=/Washington Square ;< camrr nii:y has •` teceivcd-,apro effoet.versus :$775 aer,.c gaiter °:for°City�.ef'-T it3ard rresidants ?This: `.is` 35 ,,per capita less :or approgirrsatel_y =. 2 5M .-based upon''S �iOcj ~residents,', "the -average .over 5 :years,' 5''Year 'CUMULATIVE,EXPENDITURES PER`-CAPITA PIETZGERYWash. .'Sq, Tit3 d 168:38 Pu�ii a t Safety 1305.00 3 1.1 00 A1.60 7 Ccsmmunity CDevelopment 276;,45 A::67 Admir'eistration X0.06 X4:.39 Farks 24; 2 3.3:73 Librate G9 18 "339°27 !Total `774:.56 1:7 r"rf "RATES Tax vraates are; :.compar.°ed for :the mmnicipal 7:UV isdictions in the et4ger/ �hington Square .area .per 31;-030 :.Ail. Those j'ui'isdictions are Seaver: ton `Wsrrtlard, 'Ti and Barad Tualatin. i Due ng :2 he term 6f the :study r. r'is d :-the -City:=ti`f Portland :anti tic City .6f iTigard `:both show 'the '.least �perce Cage -of ,.the Ciiy -,of Ti:gaH %showing ::the l�aast a arat.i,tai <tax rrra�te, <liUMICIPAL.TAX O RATES 74�RI �3T�"TL� i AQ1. 1 A1,�=87. :32183 :83!84 8 E5 £35J6+5 _ ?or tlas�d 6:'29 s,6.'48 >.6:79 ;>6.�58 <[:-�3 �b.`71 S.:37 7:01 6.'4€} 5:23 1Ttr latia� 2:'1.2 3 59 33:36 3130 :3 51 4:1 "'Ti ari 60 1:I9 31J2 1:18 1(:06 1.35' 6 To :.accurately compare the tax "rates of the . jurisdictions "Providing vnuni6ipal :services, .the,f61lawing table 'shows tax rates adjusted to include applicable),special•'district; rates. MUNICIPAL SERVICE'DELIVERY`SYSTEMS TAX'RATE PER 1.'000 hof "JURISDICTION 80J81 81/82 82/83 83/84 84/85x_ 85/86 flot^t'lard £.2+3 6148 �i.79 6,58 6:43 6:71 speawerton 4ear�ici. a . 5.:37 7:01 648 5:23 5.52 `1.14 1".13 1.`3? 1.19 3':;?1 1,3 ' TOTS,! 51 8 14 :7:81 6.42 6:73 5.57 �Taaa'i atin "Taaraiczal 2;12 3`:59 -,3.36 3.3. �'fualatin`RFPD 3" AO 3' 21 3 -28 3�1��s 3:12 2:60 C4Tit 5:52 fi: 80 6.$4 6:45 6:63 6.73 Tic�at��! _.,�,uhicipal 60 1.19 1:3 2 1.18 1 U6 , RFIPD 2:80 TOT�� 3,"4O 3;94 3.;82 3:88 ".77 4.00 The `fallo ins is a ` •table of tax -rates .;as they would apply` . for E°M�st a flrdinl shin ton: S care tax payers and-the, es tim:atecl property tax cost for, I9E5186=b«ped uPon -in, TAX"AGENCY "METZGER CTIGARD BEAVERTON PORTL'gND l�asit.',Cc�. I' 93 I.93 1:98 1;:53 :USA ' 36 36 .36 Schaolf:Dist. . 3 11.55 11.55 11..55 13 ,55 aitger•' ater C33 U3 a03 !? Metzger.;Sanitary C 28 28 ;.29 _ .28 'MQtzger;M ater; 2.1 '`..VACANT'BUI:LCABLE LAND Approximately '106 lots with 73.6 buildable acres exist in the `Metzgei/Washington Square area. Current ening of Lots Acreage ' Residential 5'`Units/Acre 79 46.23 „ ` 4 3 2.87 Office/Commercial 7.i 6.6 "Neighbbrho66Gcmmercial 3 .91 Cominunity' Business" District 3 7.45 General Commerc-al -0- Irsstituti6nal -0- -�- �°ua°rent z6ning standard `in the area would permit for approximately 350 news dtaelling Linits to be. built. About 25 per .cent 'ofthe land is in areas -that wDuld not be'. developable _n the near future. 2.2 REIVFNUE ESTIMATES Revenu€:s -to' be; generated :from the Mptager/Washington Square community are. based. upon current >rates and estimates =received fromthe franchise „ holders An -the area. ' These -revenue 'estimates . are broken into four general ;:area; franchise fees, •fees and charges, .:intcirgouernmental shared revenues .and, property tax. Each spc�ci:fi.c .revenue is explained r eced ang'the es timate workUPS. TOTAL' REVEWU£S<CEWERATEU -Tranchise Fees $205,400-s00 Fees & Charges 177,632;00 SharefiJ' Rss ien ses '241 5,99.00 Proparty Tax 13.9�i5:rag TarAL $938,587 39 7..2.1 FRANCHISE FEES Franchises-are ,granted by ;governmental ' bodies to private corporations providing utility services for agiven area and allow those � corporations to act as monopolies- in those areas This licensing of the utilities allowts them use of public right--of-ways. F'RAi�CHISE.SERVICE AND PROVIDERS SERVICE PROVIDERFRANCHISE FEE Electricity Portland General Electric 3.5% of.gross revenue i;;xtural Gas Northwest Natural Gas 3.O% of gross revenue ielephc�ne General Telephone 3.C� of gross revenue Pacific Northwest Bell 3.0% of gross revenue Solid WasteDisposal Miller's Sanitary Service 3.0% of gross revenue Cble TV Storer'Cagle 3.0% of gross revenue TCI: Cable 3.Cs% of gross revenue A ESTIMATED.YEARLY FRAWCHISE FEE f. FRANCHISE !LSTIMATED FEE {� Portland General Electric 150,000<00 E ' 14 s'rorthwest t4atural ,Gas 15,000.00 1 General Telephone 14'400:00 Pacific- Northwest Sell 15,000:00 r Millpr's Sanitary Service 4,800.00 -Storer;, Cable 11000.00 TCS Cable 5.200.00 TOTAL $205,400.00 � 2.2..2 FEES AND CHARGES ;. The City of Tigard requires- Payment for the provision of administrative : ,and regulatory -services such as business tax, 'sewer system building per ait etc. These •fees and charges all -computed to offset the >cost t of providing the specific services provided. f g ._ k Business Tax # of Emp. of Bus. Fee Total 0-10 250 $ 40 $10,000.00 7.1-50 50 $ 75 3,750.00 51+ 10 $150 1,50a,;20 SUBTOTAL $15,250.00 t.iaucr License 25 $ 25 625.00 , SUBTOTAL $ 625.00 Sewer User+?Chafes Residential Monthly Monthly Yearly Item �# of DU's Rate Total Total' Sewer User 2;150 $10.75 $23,112.50 $277,350.00 <Less USA Monthly Service Charge> 70i t16,178.75> t194,145.00> SUBTOTAL $6,933.75 $83,205.00 Sewer i9fa.int. 2,150 75 1,612.50 19,350.00 Storm Drainage 2,150 .75 1,67:2.54 19,350,00 SUBTOTAL $10,158.50 $121,905.00 Sewer,Userz Chamies Non-Residential # of Monthly Monthly Yearly Item DUELESU* Rate Total Total Sewer User 260 $10.75 $2,795.00 $33,540.00 <Less USA Monthly Service Charge> 7036 <1,95b.50> <23,1178.00> SUBTOTAL 838.50 $7.0,062.00 Sewer Maint. 260 .75 1195.00 2,340.00 Storm Drainage 100/2950 .75 2,207.50 27,450.00 SUBTOTAL $3,321.00 $39,852.00 DUE — Dwelling Unit Equivalent ESU — Estimated Service Unit (2,500 sq. ft. = 1 ESU) �._ 10ISM — IN 1111 V j TOTAL FEES AMD CHARGES Business Tax $15,250.00 Liquor License 625.00 Sewer User Chgs (Res) 121,905.00 Sewer User Chgs (ikon—Res) 39.852.00 TOTAL $177,632,00 2.2.3 REVENUES €ND' ;M ITLEEDJTS Revenues: of the State of 'Oregon andi Washington County are :returned to incorporated areas through various revenue sharing programs. Thew intergovernmental shared 'revenues (ie. gas i tax, cigarette tax, etc. . .) are essentially "abandoned" by residents ,of unincorporated areas such as Metzger/Washington Square. These are taxes which are currently' being {paid, but to ,whish only ;City residents are entitled, For 1985/86 this amounts to more than $7.50,000 with over one—third designated' for streets, sidewalks and other transportation system improvements'. Fad aral revenuer-sharing funds are net projected due to uncertainty of the program continuing. MTERGO48ERtLMENTAL SHARED REVENUES €985/86 RATES X POP OF 5.590) a �STATE OF OREGOM ITEM RATE TOTAL Cigarette Tax 1.89 $ 10,565.10 Liquor Tax 7.31 40,862.90 Gas Tax (Streets) 18.25 102,017.50 State Revenue Sharing 5.23 X2235 70 SUBTOTAL $32.68 $1.82,681.20 WASHINGTON COUNTY Gas Tax (Streets) 5.76 32,198. 30 Library (W-CLS) X4.76 26,720.20 SUBTOTAL $10.54 $58,910.60 TOTAL. _.$43-22 $241,599.80 11 } 2.2.4 PROPERTY<TAX REVENUE Estimate of "'property tax revenues to be generated from the Metzger/Washington Square area is based upon the 1985/96 assessed va2uatis s of $233,871,100.00 and computed upon the City of Tigard 1905/86 tax rate of $1.99 }ger $1,000.00 A.V . $1.99 x $233,871.1 ='$465,403.48 M,M x �co ers O ® N m P*• O c:s � 4F C? :CMI to e: "uaLn —i Ln : co sa± as �,.. s+ ma 1.0 47 LO I Chi 0 m ti 8 0 -4 Fr � � u" -T A C� r7 uz Q to m � ! CD at Q 0 Lln rn a ,-ate �� to col Lf, Lf C3 u9 0i m all .,a Imo- SO eV mn3 I p cY U) W Le., n^j M ® CD � §-°t CP le 0 1 in LO 4j LO er IV con� LIO O �n s f W tM N mco r- in t CD 0 rn C7 Q+ o co Ln cz A; iters {' ITLO f �• O " `� ri CN CT e7+ r k i s�4 eq a �r ul A 7 co- ...i x ell V ss V ON v CA CY_ P h afS . _ i N ISm LO n r Qj N n1 1 01 c� as x C t1 07 9x Q Im qa Ix sV 3.1 CAPITAL. NEEDS ASSESSMENT The cauital needs assessment for the Metzger/Washington Square area is compiled from ireports prepared by and for the agencies (Washington County and USA) currently responsible for the infrastructure as it exists. Areas of concern that will have an impact or) the capital budget of any jurisdiction assuming responsibility for the study area are: c Streets - Vehicle movement within the :study area o Pedestrian Network - Movement of pedestrian traffic to schools and public transportation in the study area. o Drainage - Dispersal of storsri water in the Ash Creek Basin o Wastewater Upgrade acrd/or replacement of the existing system. The <Mettger/t4ashington Square area is largely developed with its urban infrastructure in place. Transportation and drainage are the capital segments which require the greatest amount of attention. Overview Streets ' Fourteen major capital projects have been identified by the Metzger/Progress Circulation Study as being needed to facilitate improved vehicular movement in the area. Costs for these projects have been estimated at $12.75m with $9.5rn of those costs anticipated to be borne by outside agencies Pedestrian Network Currently, approximately ;2 miles of sidewalk exists scattered throughout the area, mostly in newer subdivisions and the Washington Square Area. About 7.5 miles of additional sidewalk is required to provide adequate facilities to insure safe pedestrian access. Estimated cost isinthe area of $250,000. Drainage The Ash Creek. Drainage Master Plan has identified 21 capita: projects necessary to improve drainage in the Ash Creek Basin. An estimated 2 t�srr o the total `$2.2.5m has been identified as lying in the Metzger/Washington Square area. 1 �_ Wastewater USA has identified two problems areas in he; study area. They are the add itioil of a. parallel line to the Ash Creek interceptor and replacement of the Hemlock Street interceptor. Cost estimate is approximately $400,000 for moth projects. 3.1...1 STPEETS moveaient of vehicular~ traffic in the area is hindered by the lack of direct faorthPsnuth and East/West connections on -the mainly ;rural : type local roads. Washington Square and Lincoln Center have also increased .the amount of vehicle movement within the study area. The ;Metzger-Progress Circulation Study conducted by the Washington County Department of Land Use ard Transportation is the source document for this portion of the analysis: 1. Taylors Ferry Roma Extension Extend Taylors Ferry Road from Washington Drive to Oleson Road upgrading it to major collector standards (70 feet right-of-way, 4o feet pavement width). Requires purchase of ;tddat onal ri,he•-of-way. Project mould provide more direct East-b�!est a oute for 'klaover-ton-Portland traffic and reduce traffic an Washington Drive. Because of the amount of 'traffic on. Taylors Ferry, it is anticipated Washington County would maintain it as a County Road. 2. Lincoln Street Extension Extend Lincoln 'Street from Locust Street to oak Street :'ad improve to minor collector ;do facet of right-of--way, 32 pavement width). Requires additional right-of- say. 3. Locust Street improvement Upgrade Locust Street to major collecto9^ status from Lincoln Street to,90th Avenue. . 4. ?pith 'Street Extension Extend 74th Street from Barbara Lane to Locust Street and improve to minor collector. Requires construction - of � structure to traverse Fish Creek (approximately 250 feet) and additional right--of-.aay. Would provide better �a�ort�a Sovsth access from Taylors Ferry to Highway 994 . s 5. Intersection Safety Improvements Reduce accident rates at intersection of 72nd and 80th at Oak Street through improved sight distances. 6. Hall Boulevard/Scholls Ferry Road Intersection Improvements, Improve traffic flow through the intersection by increasing traffic capacity and reducing safety hazards. Requires additional right--of-way. Preliminary engineering to begin with constructionantcgin in 1986. Funding anticipated to be combination` of state, federal and local (LID) meanies. LID a feasibility study approved by Washington County 12/17/85. 7. Oleson Road Improvement Increase traffic capacity on Oleson Road from Hall Boulevard to .Garden Home Roar, It is anticipated Oleson would be maintained by 'Washington County. g, Mall Boulevard Improvement Increase traffic' capacity on ball Boulevard to ,accommodate existing ene9 future demand and reduce demand on local streets. Requires additional right--of--way. Fall Boulevard is state road and proposed for inclusion in ODOT Six-year Highway Improvement Program. g, Oreenbur Road Improvement Widen final section` of Gree nburg Road to five lanes. Additional right-of-Jway required. 10 80th Avenue in;provemt nt Upgrade Both Avenue from Oleson Road to Oak Street to major collector standards. 1.1 Oak Street Improvement Improve pate Street to major collector standards from Hall Boulevard to 71st Street. Taylors Ferry :Road improvement Upgrade Taylors Ferry Road to majorcollector standar-ds from Avenue. Requires additional !30th avenue to 65th right-of--way. Anticipate Taylors Ferry to remain under county jurisdiction. 13. ^reenburg Road/Highway 217 Interchange Improvement. Provide additional traffic capacity on the Oreentaurg overpass from southbound Highway 217. Statte has allocated $200,000 in z ODOT Sic-year Highway Improvement Program. 16 � • 14. Locust Street Bridge (Ash Creek) Replace existing culvert with bridge wide enough for Pedestrian and bicycle traffic. County is applying for I $60,000 bridge replacement grant from Federal Highway I Administration. ' preliminary engineering under way. e CAPITAL NEEDS ASSESSMENT - Streets COST COST TOTAL PROJECT AREA CONIST. RIG'M-OF-WAY COST 1. Taylors Ferry Rd, Ext. Metz `915,000 $263,000 $1,178,000 2. Lincoln St, Ext, Metz 165,000 73,000 238,000 3. ; Locust St, Imp• Metz 520,000 - 520,000 4. 74th Ave. Ext. Metz 718,000 95,000 823,000 S. Intersection 111:p. 72nd S Both Oak St. Metz 1,500- _ 1,500 6. Hall blvd/Scholls Fy. Rd. Intersection Imp,; Wash. Sq. 379,000 856,000 1,235,000** 7. Oleson Rd. .imp. Metz/ 1,125,000 140,000 1,265,000 Wash. Sq, 8. Hall Blvd. Imp. Metz/ 3,305,000 900,000' 4,205,000 Wash. Sq. 9. Greenburg Rd. Imp. mash. Sri. 330,000 70,000 400,000 10. 80th Ave. Imp. Metz 1,030,000 11. Oak St. Ts 1,030,000 _ Metz 700,000 700,000` 12, Taylors Ferry Rd. Imp. Metz 840,000 100,000 940,000 13.` Greenburg/h4sy. 217x- Metz/ Interchange Imp. Wash. Sq. 200,000 200.000 TOTAL $10,228,500 x+,497,000 $12,725,500 Estimate of Const. Cost. *x-* Inclusion of 6-Yr. ttuy. Imp. R* Joint Funding USDOT, ODOT, LID. Prog. Prelim, Eng. - 1987 Const. 1989. No Cost Est. Widening $200,000 ODOT Budget for Re-striping. 14. Locust St./Ash Creek Drgd. No Cost Estinsate. Wash. Co. has applied for $60,000 Widening (Fed/Bicycle Imp.) Fed. Hu;y. Admin. Bridge Replacement Grant. SOURCE: Metzger/Progress Circulation Study, Washington County LUT, Aug. 1985 3.1.2 PEDESTRIAN NETWORK Improvements and new construction of the pedestrian and bicycle networks are required to ensure safety of residents transi.tting to schools or the Tri--Viet system, 17 i The existing 'pedestrian network consists of approximately�� .11,7r3Q `feet of sidewalk widely _scattered in the community. The Metzger/Progress circulation study has identified another 39,400 feet of sidewalk needed to provide a suitable network. Based upon an estimate of $1.25 per square foot of sidewalk; total estimated cost of these projects is $246,250. 3.1.3 DRAINAGE The Petzger/41�;shinton Square area lies entirely with the Ash Creek Basin and faces the impact of the drainage problems within this basin. 3 Washington County Department of Land Use and Transportation conducted the Ash Creek Drainage ;Study with 'the assistance of Kramer, Chris, and PRayo, Inc. and David Evans and Associates, Inc. The Raster Alsip, currently under discussion, has identified 21 problem areas within the basin with approximately 90% of those in the Metzger/Washington Square # ana3 Tigard Communities• Cost estimates have been prepared and projects prioritized. Funding formula are :still under study,with user fees assumed to be the greater proportion of funding. P.Sld CREEK BASIN CAPITAL IMPROVEMENT PROGRAM (PROPOSED) PROJECT COST YEAR FROM BASF ' Z Replace Hemlock Culvert $74,300 11 Replace Cedarcrest Culvert 15,400 10 3 Replace Taylors Ferry Bridge 118,900 12 " =1 Replace Taylors Ferry & 80th Culvert 15,000 13 5 Replace 80th Culvert 16,500 14 5 Replace Oleson`Culvert 13,900 17 7 Pipe Taylors Ferry 1:50,100 17-18 8 Pipe 71st 52,500 in 9 Replace Park Place Culvert 27,200 1i 10 Replace 02nd Culvert i5 11 Replace 80th Culvert 1.61,500 17 18' z i PROJECT COSI" YEAR FROM BASE 12 Replace Locust Crossing 147,900 1 13 Replace Hall Crossing 147,900 2-4 14 Regrade Channel Hwy ;217/Fanno 141,700 19-20 1s Cold Course Detention 17,500 3 16 Pipe Hall 156,600 13-1A 17 Pipe Locust125,300 2 18 Pipe 91st 175,300 15-10 19 Pipe Channel. 741,400 52Q 0 3_Q Dae-�wr Ditch 89th/Ash Creek 24,100 2 21 Replace RR Spur Culvert 42,100 19 $2,237,900 Source: Ash Creek Drainage Master Plan 3.1.4 WASTEWATER Responsibility for the wastewater collection systc-in in the Metzger area < lies with USA. Washington Square has and maintains its own system and enters the USA network north of Cascade Blvd end Highway 217. The majority of the System is in place with only 2 problem areas existing and identified in the USA Master' Plan. Costs are estimated to be approximately $400,000 with those costs to be potentially shared with upstream users of the system. 1. Construct 3,000 feet of interceptor parallel to existing line from Hall Blvd/Hemlock to 89th/Spruce Street. 2, Replace 4,000 feet of 15" interceptor from }call Blvd/Hemlock Street east to a point south of Ventura Court. 19 3:"2 SERVICE 'DELIVERY The provision of municipal services in the urban environment is most generally gauged by cost', efficiency of operation and Paso in obtaining specific services such as building permits, etc. For the purpose of this study efficie.scy and ease .ire the standards of measurementmost easily ''defined. Cost of providing municipal services in the Metropolitan area are -Fairly uniform and generally are not as great a factor in the perception of quality of service. Following is a list of municipalservices provided to the Metzger/ Washington Square area, identificaton of current providers and potential providers as; they would occur if the`' area were to annex to the su -rounding jurisdictions`: Service Current Provider 'i'iaard Portland Beaverton Comm,Dev. Wash. Co. Tigard Portland Beaverton Fire WCsRFPDYI WCRF'PD€I Portland Beaverton Water Metzger W.D. Metzger W.D. Portland Beaverton ` Sewer U.S.A. U.S.A. U.S.A. U.S.A. Streets Wash. Co. Tigard Portland Beaverton^, Police mash Co. Tigard Portland Beaverton Parks & Stec. Metzger' Park ? Portland Tualatin Hills P R Community Development — Currently, Metzger residents must obtain all building services from Hillsboro, approximately 15 miles from Metzger. The 'City of Portland' provides one--stogy permit service at the Portland Building, 9.5 miles from Metzger. Beaverton and Tigard both provide adequate service with Beaverton 3 miles and Tigard 1.5 miles from Metzger. Fire — The -City of Portland and the City of Beaverton provide Fire service and would withdraw the area from Fire District ffl while the City of Tigard would not. Suter - The Metzger Water District currently serves the area and would not be affected by the area annexing to Tigard while withdrawal of the area is probable with Beaverton and Portland. Sewer — The ,Unified Sewerage Agency is primarily responsible for provision of service in the East Washington County area. Changes would occur in the `areas of billing and maintenance of lines under 26 inches. Streets- Street maintenance would be provided by the jurisdiction that would annex the area after negotiation 'with Washington County or the transfer of roads to she municipality. 20 Police — The Washington County Sheriff's Department currently serves the area and 'provides an average response time, of 1�i minutes on emergency calls, The average for the three surrounding of is in the 4 5 minute range. Greatest impacton providing lase enforcement services to the area is in dawn .". time for 'squads transporting prisoners for booking. Currant down time is approximately 1 1/2 hours per incident ' if transport to Hillsboro is at the local jurisdictions :facilities would necessary. Booking of suspects impact down time coresponding to distance from Metzger: ;Portland at the Downtown Justice Center (8.5 miles), Beaverton at City Hall (3 miles) and Tigard at the Civic Center,complex (1.5 mi.l.es). to Beaverton would Parks and Recreation — Annexation also annex Metzger to Tualatin Hills Park' and Recreation District. Portland would most ;likely' absorb the 'tietzgcAr Park into their Parks system; while Tigard will let the residents decide upon the continuation of the Metzger Park LID. p 4 21 — t.I1'Y OF 1IGARD, OREGON R1 3c)I_I1 i I ON,NO: 86--.Z,5 A JOINT RESOE,UI ION BE:I W1 1_N I til CI I Y of [if AVER TON AND ' THL CI I Y 01 1 J( ARD REGARDING URBAN _SERVICES, DECLARING AND SUPPORTING MUTUAL ANNEXATION PIANNI.NG AREAS OF AGREEMENT (APAA). WHEREAS, the cities of Beaverton and Tigard have previously adopted joint APAA Resolutions (Tigard Resolution No. $5--82), but left the Washington `:,quare Study Area for future review; and WHEREAS, both cities have completed their related staff reports affecting the Washington Square Study Area and: both City Councils have determined logical future annexation and urban service boundaries for each city in the area; and � r WHEREAS, the cities of Beaverton and Tigard find that municipal urban services rt can be provided most efficiently and equitably by cities; and lannin WHEREAS, conflicting .land use plans and overlapping areas of, P g interest tend .to delay the ultimate annexation to cities and tend towards, illogical and x inefficient service boundaries; and WHEREAS, both cities respect the rights and preferences of property owners and residents to decide when to annex to a city according to State Law; and WHEREAS, both cities see- competition and conflict between cities over r individual annexation proposals as contrary to -their mutual long—range 6 community `interests and wish to avoid such conflicts whenever possible by mutually adopting a clear statement of areas of annexation interest. F NOW, THEREFORE, BE ST RESOLVED by the Tigard City Council 1-hat: e� Section 1: The prior Annexation Planning Area Agreement (APAA) and Resolution €; No. 85-82 is hereby repealed and replaced in its entirety by this complete new agreement upon mutual adoption by the City of Beaverton and City of Tigard. Section 2: A joint Annexation Planning Area Agreement (APAA) as to urban services and future annexations hereby exists between the two cities. Section 3: A South Beaverton - North Tigard boundary on future annexation areas of interiast as shown on the map (attachments A, B, and C) shall begin east at the Multnomah4jashington County line; westerly follow the south side of Taylors Ferry Road straight past the tax lots fronting SW 88th/Bomar Court; I then south to a point aliened with the rear of the tax lots facing Cedarcrest; , west to a point just west of the tax lots facing 41st Avenue; south to Hall Boulevard; along the north side of Hall Boulevard, westerly to the int€irsection of Hall and Greenhurg/Oleson Road; westerly along the south side of Hall, to the west of the Washington Square access road; south behind the tax dots fronting Hall and to the west; to the vest side of the next Washington Square access road; north to a point ori the south side of the � t t RESOLUTION N0. 86-25 Page 1 of ?_ a I l (;r)ldsry Kay cYF�artat:ervts; westr rly bc:t.ween tt r uuth >ide ut the Apartments incl ' r,a i r,y irvl. l hn >qu«re' to t.lvsa 1 lhv: nr,r L siiira of the cr,mm4 rr;ial pr<,pr r 1. c „moi a; t.cr7y tr> '.;chr,JJ' north >iait� ,,f l.kvC� Wostervv bd«'thingtr�t� ��r�l�r,l J�� v v r r y R,,.�:i Lu i.liv QJd S<'hvral l7 I-orry Rood frrnu thr!re 5aut.hws.st. .al ,taj f' r r y ,Sur w `:r.huJ l s i erry Road; to the IJr'h an t;r v,U t.i f!<xnkl,iry The cities declare and supur,r•t Rt�averton'n annexation interests Stttti.r,n 4: aril's annexation interests south n -th and west of this f�PAA Boundary and Tiy and east of the APAA 13our.dary.• Section 5: The cities mutually agree that upon request from the other, that With they will support annexation pa�rEeath�ttls othey wi 12e nut, ao7rove annexa tions to Boundary. The cities mutually g an departure from their city contrary to the APAA Without a res any from the other city supporting such an annexation and specifically modifying y 9 'he APAA Boundary. or Section 6: The cities furt4ser r esothe dart areas ar dy tou ppfurther annexations sab joint other' even away from the APAA 8 ,un y annexation palicy statement in this regard, and consensus ' ' Section 7: The tstafffurther review andagree to ad(.Councilpmeetingthe snonngthe {'Murray Road agreement from the Road area from Beaverton, r_onnection through the Old—New Scholls Ferry 3 southeast into 'Tigard at Bath/Walnut. �send, and support otherplanning Section 8: the Cities agree to revise, a �. ' grcecrrents 'consis'cent with this APAA resolution, and to an annual review w tto this agreement as the Council's deem necessary. T This day of S�z� 1986. ^ ,PA55c0: . �� -„`�� ayor - City of Tigard ATS!EaT eputy City Recorder CIt;y of Tigard t l.wI 706A RF:SOLUTIMI NO- 66-25 pack: ?. of 2 i` i �- Resolution Pia. CITy r= BEAVERTON, OREGON j A JOINT F?ESiFL:ii I;1P; 'a-TwrEN THE. CITY OF BEAVERTON AND THE CITY OF E' TIGFRD REGARDING URSAN SERVICES, DECLARING AND SUPPORTING MUTUAL ANPIEXATIOq PLANNING AREAS OF AGREEMENT (APAA). I'i?c.RE S, the cities of Beaverton. and Tigard have previously adopted joint APAA Resolutions (Beaverton 'Resolution No. 2647), but left the Washington Square FREAS, both cities have xspleted their analysis of the Washington Square s' Study Area and both City Councils have determined logical future annexation and Durban service boundaries for each city in the area; and � 1fi(E`c: S, the Cities of Beaverton aPtd Tigard find that municipal urban services < case be orOVided most efficiently and equitably ,by cities; and ; '4.HE2E16, conflicting land use plans and overlapping areas of planning interest ;end to delay the ultimate annexation to cities and tend toward illogical and inefficient service boundaries; and ^' both cities respect t!he rights and preferences of property owners and WHEREAS, res dents to decide when zo' annex to a city according to State Law; and HfiEI' ,1S, both cities see competition and conflict between cities over i 1nc'ividual annexation pP'Opesals as contrary LO uoi��r >7u� d cng ' _ cx�mun-1t1 interests and wish to avoid such conflicts whenever possible by mutually adopting a clear statement of areas of annexation interest. NOV, THEREFORE, BE IT RESOLVED by the Beaverton City Council that: a Section ? The prior Annexation Planning Area Agreement (APAA) and Resolutio:, No. '2647 is hereby repealed and replaced in its entirety by this complete new agreemnent upon: m:tual adoption ay the City of Beaverton and the City of Tigard. Page of 3 Resolution NO. iL' 1 A ( Section ?: A joint Annexation Planning Area Agreement (APAA), as to urban services and future annexations hereby exists between the two cities. Section 3 A. South Beaverton - North 'Tigard boundary on future annexation areas of interest as shoran on the map (attachments "A" and "B") shall: begin on the Last at the Multnomah-Washington County line; then westerly following the south side of Taylors Ferry Road straight past the tax lots fronting SW 88th/Bomar' Court; then south to a point :aligned with the rear of the tax lots facing Cedarcrest; west to a point just west of the tax lots facing 91st Avenue; south to Hall Boulevard, along the north side of Hall Boulevard, westerly to the intersection of Hall and Green burg/01eson Road; westerly along the 'south side of Hall , to the west of the Washington Square access road; south behind the tax lots fronting Hall and to the west; to the west side of the next 'Washington Square access road; ;north to a point on the south side of the Golden, Key Apartments; westerly between the south side of the Apartments and the, north side of the cammercial properties fronting into the Square; to the north side of the western Washington Square access roads westerly to Scholls Ferry Road; from there sfauthwest along Scholls Ferry Road to the Old Scholls Ferry—New Scholls Ferry 'Road; intersectionand then southwest along New Scholls Ferry Road to the Urban Growth Boundary. Section 4 The cities declare and support Beaverton's annexation interests north and west of this APAA Boundary and Tigard's annexation interests south and east of the APAA Boundary. Section 5: The cities mutually agree that upon request from the other, that they will support annexation proposals to the other consistent with the APAA Boundary. ; The cities mutually agree that they will not approve annexations to their city contrary to the APAA' without a resolution from the other city supporting such an annexation and specifically modifying any departure from the APAA Boundary. Section 6: The cities further resolve to generally support annexations by the ather even away; from the APAA Boundary areas' and to further develop a joint annexation' policy statement in this regard. Resolution Noe & .! Page 2 of 3 ., Secion 7: The cities further agree to adopt the findings and consensus aereement from the staff< review and Council meetings on the Murray Road connection through the Old-New Scholls Ferry Road area .from 'Beaverton southeast into:Tigard at 135th/Walnut. Section 8: The cities agree to revise, amend, and support other; planning agreements consistent with' this 'APAA resolution, and to an annual review to this agreement as the Councils deem necessary 4 E t PASSED: Thi sday of �e°'l`{ i'- , 19$66 C ATTEST: AFFIRMED: 8 � i City Recd _r, MayOL—Acityo Beaverton LCca Res-Tigard:54 ` Re oiutiori'�do. � Page 3 of 3 4.1 EXPENDITURES DATA 1980/81 s Metzger/Wash. Sq. Tigard Population ,- 5,445 Population - 14,855 Total Per Total Per Expenditure Capita Expenditure gapitii 141,810< 26.04 Public Saf. 812,700 54.70 19,350 3.55 Finance 128,857 8.57 53,573 9.84 Comm. Dev. 649,354 43.71 7,272' 1.33 Admin. 79,205 5.33 33,958 6.23 Parks 120,839 8,13 13,909 2.55 Library_ 110,748 7745 269,872 49.54 Total 1,901,703 127.96 1981/82. Metzger/'dash. Sq. Tigard Pooulation -5,555 _ Population-15,750 Total Per Total ; Per Exoenditurre 9-aRi-a Expenditure Capita, 192,360 34.62 Public Saf. 955,789 60.7€3 29,741 5.35 Finance 206,975 13.14 62,414 11..41 Comm. Dev. 849,073 53.90 8,431 1.51 Admin. 127,085 8.06 38,786 6.92 Parks 103,459 6.56 16,120 2.90 Library 135,048 8.57 ' 340,852 62.71 Total 2,377,429 150.93 1982/83 Metzger/Wash. Sq. Tigard Papulation _ 5,675 Population - 18,000 Total Per Total Per � E?iPe_-odatu-e Capita Expenditure Gita 222,569 39.21 Public Saf. 1,034,428 57.46 29,741 6.61 Finance 301,879 16.77 120,667 21.26 Comm. Dev, 951,528 52.06 0,431 1.61 Admin. 154,184 8.56 38,786 6.74 Park 67,927 3.77 14,772 .60 Library 149,435 8.30 434,966 78.03 Total 2,659,3111 147.72 h 19£3184 metzgei-Jwa'sh. Sq. Tigard population Ss,7. Population - 18,200 Total Per Total Per ExSaendature Caeita E_gnd_� ._,tore Capita 209,566 ' 36.14 Public Saf. 1,!30,715 62.32 42,169 7.28 Finance 37 ,36 119.19 20.39 10£x,751 18.78 comm. 0ev. 4,0777.3556 2.04 Admin, 168,500 9.25 12,128 53,030 2.91 39,030 6.'79 Parks 9.66 16 366 2.82 library _.175,980 428, 020 73.9"s Total 2,976,420 163.baa 1984/85 `letzger/Wash. Sq. Tigard Population - 5;440 Population - 19,000 Per Total Per Total Eurenditure Ca to E _ndi.ture C_ xt 33.32 Public Saf, 1,330,500 70:42 197,950 383,500 20.50 48,!316 8."sl Finance 65:94 120,63 20.31 comm. Dev. 1,269,0 3 500 8,86 168, Admin. 3.2,684 2.13 3.05, 48,773 8.21 Parks 55,00 2.,06 Library 228x824 15 2C? , .j-II 000 3,501 397 184,42 -145,854 75.04 Total ' (1) Public Safety gaj 605"v of Administration plus operation times 0375 (equivalent population of unincorporated Wash. Co.). (b) 40� of `Administration pleas jail time .022 (equivalent population of Smash. Co.). (2) Comm. Dev. _ Total Expend. ; time .0375 (equivalent population of unincorporated Wash. Co.). (3) Parks - Total expenditure of Metzger Park Special Assessment District. (4) Library 25% of West Slope library operations (5) Finance and Admin. Total expenditure of budget times .022 (equivalent Population of Wash Co.). SOURCE: Washington County Annual Budget Tigard Annual Budget a " a N � ¢ rac�'etss r crc? o+ w N-i q �s it r. is a raw h N m ,tea c a� ca � Cab a -NI,. rrs uA 1 :. }-- iill 1 k' so tw + m Lnso 0 m � m 0 x ao N W car m ;� ew, N Lr N c,C m ti5� : *•sr t� ,-+:d1 m •edsa iD K1.� � � �° � .{.D Q c19 va 0 tT La�C,'! ra $, 49 4D: ra •x5' at L m co ON N tXT !� C3r Q tG CT co ;e b CA0 0 R CJ'\f`. i^•. EC} { - co a3' t? to m A:Y cn -fy W C7 a �? � ��er it? W c» tt! m 0 9°, SJ§ un w h7 r-t ST) VD m � +a v sD w sir ¢ cvs ¢ _ •ra C! 40 cn S. m e9':W Cn t•• m i3 cos iw 04:N tT m O v ,-a CJ Ui is N LpW-+ N N Cly tm � Q' a',c ai .L�T � iU��. N m 0 ra ra �... tS \•r, sea J .-+ C `a r-+ cPt ,-a ch LO a � �� R! N ri' G! 'G' VT fd iy I•- <?''*'a �r P� °J+ sri N 0 II N F- til ,- ,s. e ,� ra ts+ g, L to L�tS !8S ': i f�.ae L�t3 � r. W::Ca N VC, P..i O .•! � Ui x daa •' L CL �� wo as 1-4 :-4 r` m •r Cr co � `•' N c lo: a ec G, � W u= r*. co to 'gr t t`�3 C: 04'.a cwt t, cc to G S � J a � co co o, C? m �t± c a ,4 cd ,-a o Rs co c a!? 0 m or O ''4 IN a..M spa' O p x O N CO ,o+ ,••a -a (n X O E7 Loi[? Cc e"f: a'E x2 m 0.•r�a C fg UN N ,-a W m LS7 tV L,tea LO ^•. m •'.®. + X :3o C7� co N r. ry ,-r.a' C? A�1 tb *a m .aO ,-a1411 ZP td mgr o W On x0641 co r4 ,y J 1.4 tf! C O jrcn tJrr W ci': ' Ovr . c" °.,�. m •r+ 0 OJ 'mmanmmcm :3 d al W, .w rS NtQmOCor. w a C a CV C21 CJs �. 41. ra t?r r+ `Jr.0:0 0 co Lo to co 4J 0 -4 ra � C CJ • �_Ca, _ ,}! to T amu! co + ' al w pr Qr 0 >+ t! 0 Ci! L l 11•7 P-' 4 c3 rs p esti ht •ra CJ t4 4 Ct} sL i t C3 Q 6 -1 -• ,e v.r 6c C? S3 .J - im PROPERTY TAX/PER CAPITA EFFORT General Gov't. Property Tax V3, Household Expenditure Effort (1) Metzger/Wash. Co. Tigard 1980/81 1.65 x 65 = 107,25 .60 x 65 ' = 39,00 49.54 x .2.2 ='108.99 127.99 x 2.21= 281.5E 1,73 242.57 1981/.82_ 4.23 x 65 = 274.95 1.19 x 65 = 77,35 62,71 x 2.2 = 137.96 150,93 x 2.2 = 332.05 t136:99> 254,70 1982/83 4.02 x 65 = 261.30 1.3.2 x 65 = 72.80 38.03 x 2.2 171.66147.72' x 2.2 = 324.98 <89,64> 252.18 1983./84 1.88 x 65 122.20 1,10 x 65 = 76.70 73♦:�5 x 2.2 162.69 163.50 x 2.2 = 359.70 40.49 283.00 /9841115 1.97 x 65 = 128,05 1.06 x 65 = 68.90 75;04 x :2.2 = 165-09184.42 x 2.2 = 439 .72 ,._ 37. 34 336.82 (1) Based upon Assessed Valuation of $65,000 and 2.2 Residents, PROPERTY TAX/ICER CAPITA EFFORT Tigard/Washington Co. Property Tax Vs. Household Expenditure Effort (1)(2) 1980/81 1.65 + .60 x 65 = 146.25 138.0?_ x 2.2 = 303.64 157.39 4,23 1.19 x 65 352.30 164.80 x 2.2 = 36 _.3434 10,04 4.02 -• 1.12x65 = 334,10 161.63 x 2.2 = 355 5.5.59 21,49 1.80 + 1.18 _x 65 = 198.90 178.33 x 2.2 = 392.33 193.43 1,97 1.06 x 65 = 196.95 r 199.86 x , 2.2 = 439.69 242,74 (1) Excludes Wash, Co. Expenditures for Parks, Library and Community Development. (7) Based upon Assessed Valutation of $65,000 and 2.2 Residents. 4.2REVENUES gym.. .. This section includes all, correspondence in reference to revenue estimates from outside agencies. i Y v y t_ Pacific Northwest B811 Seattle, January 10, 1986 City of Tigard City A.Unistrator P.O. Box 23397 Tigard, Oregon 97223 ATTENTION: if R. BRIAN HARTUNG Dear Mr. Hartung: Per our conversation on December 16, 2 am furnishing you with projected telephone franchise fees associated with estimated telephone revenues in the Metzger/Washington Square area. As we discussed, this area is outside the Tigard city limits and PKK does not have actual revenue data for that specific area. You indicated that there are about 2,000 residential dwellings in the study' area.. The tariffed rate per month for 1 party prem.ium telephone service is; $16.33. The annual telephone revenues front service to 2,000 'residence telephones would be about $392,000." Based on these revenues, the franchise fee at 3% would be $11,760. For your information, the tariffed single line business monthly rate for telephone service is $40. If you determine that your.sample area includes businesses, it may be helpful to reflect the higher business service date in your projection. I hope that this information is helpful in your planning process. Please call me if you wish to discuss this ratter further. Sincerely, .� 1 J : Susan L. Mood Manager - Gross Receipts Taxes 1600 -7th Avenue, Room 2306 Seattle, Washington 45191 (206) 345-7074 _ - .� N�I-ROFOEITAN AREA COMMUNICATIONS . SSI ONT 12655 S.W. Center Street @Suite 3903 o]Beaverton, OR 97005-1501 ® 503) 641-021$ Y January 8, 1986 Mr. 'Brian Hartung City of Tigard P. C: Box 23397 Tigard, Oregon97223 Dear Brian: Storer Metro Communications built their cable systent in ". part of Metzger in fulfillment of the Franchise Agreement` requirement to test market in the TCI-Liberty service :service area. The area in which they built is bordered by Greenburg Road on the east, Oak Street on the south, and Hall Boulevard. i wo'u" cstsmate "ay have 100 to 350 subscribers which �gg would generate $1,000 to $1,400 in franchise fees E annually: i Sincerely, I I � 1!1 William J. Tierney I Administrator ' i i WJT c j yh i H T� aux�s�sv December 12, 1985 �z Mr. Rabert W. Jean City Administrator = Ci ty of Tigard 12755 S.W. Ash y P,0. 5nx 23397 Tigard,, Oregon 972.23 Gear :fir. Jean: This i in resons� to your December 6 inquiry the Metzger/Washington Square area, h the City's estimate �f 2500 homes in the study area, I estimate that ��e , y. ' Based on roximately $5200 in annual franchise fees From cable Washington County �� Pay , . `elev7s;dn service provided to homes in the area. :f, Sincerely, r. Dave Reynolds Area Manager DMR a eaf l McCloskey cc• Michael _ William Tierney ; ME, x Phone 6A4-6161 Specialized Container Ss'rvico 315tH S.W.Alger Street Beaverton,OR 97005 - December 10, 1355 Robert W. .Jean City Admixnistrator. 1275: S.W'„ Ash " P 0. Boas 23357 Tigard, U'!"1 97223 Bear Mr. Jean, Due to the tim__ conn.tsaints your correspondence required, it �. €�sould be nearly impossible to comply with your request with any degree of accuracy, but I ;can offer an estimate which should serve well as a 1 tuv rk-up" figure. After eonasulting yore` map of the area in question, I estimate the ;. revenues ; byway of £ranch se fees) currentlygenerated to be $375.00 to0C1.00 per<'aats�n:hThis estimate is based on the rates cur`s x�tly � be LS aid in the area, a copy of which is enclosed per year request. IE I can be of further sssistancO_ please feel free to contact Sincerely, ;s Tem<Miller t. Miller°s Sanitary Service, Inc. z " CC/sem fi is [ S'1 I ._ _ f {P CG Deceraber 20, 1935 ltsac"ert W. Jean, Administrator k City of Tigard P9 Bos 23397 Tigard 0R 97224 Dear Bob: Mie estimate for 1985 of the annual franchise fee that would be raid for the are described iu your Urban Services Study of the Metzger/Washingt®n quare area is approximately $150,000. Frort the map you provided, -we found 12 different mater routes , some of which are entirely within the proposed area and ot;aers only partially inside.. UsIng a percentage estimating factor; on the books only partially in the area, we calculated the revenue on which ve would be pay.ng a franchise fee to be approximately $4,300,0313, Although this is only an estimate, we are confident that: it will provide a suitable figure for use in your planning. Best regards,' Chuck McClellan Z General Manager ° Western Division CH/9tb3.2A3 t Western Division-14655 SW Cold Scholls Ferry Road—Beaverton.Oragon 97007-643 5454 --n fflepholne erai Al r i.. December 18, 1985 Robert W. Jean City Administrator City; of Tigard p. n. Box -23397 Tigard, Oregon 97223 Dear Mr. Jean: This is in reply to your letter of December 6, 1985, 'requesting fran- chise fees information within your Urban Services Study of the Metzger/ Washington Square area. 'Based, on the estimated services within the area designated by the maoyou furnished and a 3% franchise fee, the estimated; amount of revenue is $14,358.79. We estimate the annual revenue for our services within the prescribed area to be $478,626.24. If additional information is desired, please advise. Sincerely, J. E. 5herar Vice President General Manager r1:cttjal t�pportuniiy:.Cin C lover A part of G C 7rporatsor. 4j IN �7 CFTY OF r9 1120 S.W.5th Avenue,Room 1205 ` 4 w. " Portland,Oregon 97204 :a BUREAU OF UCENS� (503)795-5157 4896 CITY OF PORTLAND BUSINESS LICENSES Who is required to have a Business Everyone doing business in the City of License: Poxtland excepts (a) businesses whose only activity is regulated ;by the State Insurance Division: (b) businesses which sell only alcoholic beverages: (c) businesses which earn less than $2,500 per year before expenses. 'khat is the fee? The minimum annual fee is $25.00. The fee for renewal is based on the amount of profit or loss earned in Portland the year 'before. { Isn't this just a business tax? The Business License Fee takes the place of all general business taxes in Port- land. It :is a purely revenue license and has many of the features of an excise taxa Unlike most city business taxes, Portland's fee is based on profit after' exPenses, not on gross receipts. HOW do I get my license? .. Complete the simple form. Application for City Business license and submit it to the Bureau of Licenses with $25.00. You will receive a license which will expire at the end of your current tax year. 1J3nat happens if T do business You will be doing business illegally In Portland without a license? and the City may withhold permits and/or inspections. Under the City Code, the police may cite anyone for encouraging others to do business with an unlicensed business.. And, there are substantial penalties which may be invoked ,if you must be taken to court by the City. Will I receive a license If you need immediate evidence that you immediately? are licensed bring g your application and $25.00 fee to the Bureau of Licenses for a temporary number you may use. FOR MORE INFORMATION CONTACT THE BUREAU OF LICENSES .ON THE 12TH FLOOR OF THE PORTLAND BUILDING, 1120 S.,V. FIFTH AVENUE, PORTLAND,.OREGON 97204 OR PHONE (503) 796 -5157. f . L-202 (4/85) i DO NOT WRITE IN THIS SPACE BUREAU OF LICENSES ACCT,# 11210 S%V 5th Ave.Rrn.1206 + Portland,OR 87204 �� ATI CT DT sic FOR 796-5157 CITY BUSINESSLICENSE PLEASE PRINT OR TYPE 1. To ba issued to (Name afawnar,partners or corporation)(Firsf name,middle mama and Iasi nameoi individuals) 2. Checkone: ❑individual Proprietorship ❑Partnership ❑Corporation ❑Personal Corporation ❑S Corporation ❑Other g Title ResidanceRddrass i Phone Number 3. Listowner;partnarsorcorporatsofticers i e 4. Taxpayer ID#(individuals use Social Security#) 5.Assumed business name used(if any) 6. Business Address (City,State and Zo) (Business phoria rumba,) (Number and sheet) a 7. is Line 8 a private residence or a commercial building ?(Check one) Is business address located within the City of Portland? Yes No(Check one) a. Mal fing address it different than Line 6 R. Name and address or property owner of manager of business location.If business address is rented,give name and address of person to v.,horn rent is Haid 10. Busirte5s Description (Indicate type of goods sold&designate whether retail,wholesale,etc.or service performed.if application is for renting or leasing of residential or commercial property please list locations of property on the reverse side.) it. First date of doing Business in City of Portland 12. Number of employees in Portland(include owners) 13. Are books to be kept on a calendar or fiscal year?If fiscal,state ending date 14. Is this a new business venture? or a previously licensed business purchased by you? 15. if previously licensed business,from whom purchased? 16 t-9aae you ever been licensed in Portland before?_ What year? Address Reasonable estimated license fee(to accompany application)is calculated at the rate of 2.2%of net income subject to fee. pAINI1.1f,sM FEE to M.00 and is subject to adjustment upon renewal. t Make check payable to City of Portland and mail to:Bureau of Licea�s , 1120 SW 5th Ave.,Am. 12116, Portland.OR 3724Q The term"license"as used in the ordinance is not to be construed to mean permit.The Business License Fee is for revenue purposes,and is not a regulatory permit fee.The payment of a licens>fee and the acceptance of such fee and issuance of a license by the city does not entitle a licensee to } carry on a business not in compliance with all applicable requirements of state;federal,municipal or otheriaw. � The undersigned declares under penalty.of making a false certificate that the information given in this report is true. f7Af t= SIGNATURE-- ip r,-, Sorporate Offrcar or rrittsr clow;nuttronGatd rapraseritativel U12 RIev.9l84 (See Over) A Business License is required of all those doing business within the-City of Portland,Oregon.License fees are based upon net income from the prior year;the minimum annual fee is$25.00.When obtaining the original license;complete this application and return it with $25.00.You will receive a license which expires at the end of your current business year.You will receive a renewal farm in the first th of your next business year,and will have four months to renew v.�€thout penalty.The renewal fee will be determined by the figures=, filled in on the renewal form(which Borne from your tax return).The initial$25.00 payment is an estimate which maybe adjusted next year after your actual income figures are known.For further information,contact the Bureau of Licenses at(543)796-5157. At DITtt3NAL OWNERS,PARTNERS OR CORPORATE OFFICERS(continued from lane 3) Title Residence Address Phone Number : DDFT 10MAL BUSINESS LOCATIONS IN PORTLAND(Continued from Line 6) ADDRESSES OF RENTAL PROPERTY OWNED IN PORTLAND: Residential Commercial i Total ReE<ide,if ai Levelling Units: Total Commercial Unita: IMPOR'3'AM NOTICE: Possession of a valid City of Portland Business License dogs not entitle the licensee to carry on any business Y.. vftout rcrspl1ripg with all other pertinent laws and regulations. k m Q.3 METHOtDOLOGY r Expenditures Washington County and City of Tigard Budget documents for the periods ,1990/1981 through 1984/1985 were, examined for actual �`• or budgeted operational expenditure in categories relating to " the provision of urban services. Actual expenditures reported :,were used when available, s :. A. Categories examined.wet s.. f.. I. Public Safety - This relates to the provision of Police and jail services of 'both Washington County � and the City. 2. Finance All expenditures relating to provision of Accounting, Auditing, Financial Management, Data Processing and mord Processing services. " 3. Community i7e11elopment — All expenditures relating to � services in the areas of BL%ilding and Zoning, Engineering, Planning, Public Works and Surveying. 4. Administration All costs relating to genual administration, governing bodies and relates] functions. 5. Parks -- All costs relating to operation or the Metzger Park and City,of Tigard Park System. 5. Library - All costs relating to operation of the City? of Tigard Library System and 25% of operation of the WCCLS West Slope Library. B, Expenditure Breakout . Washington Co. Expenditures as they relate to provision of services in the Metzger/Washington Square area were formulated as follows 1:. Public Safety 100% of Patrol/Operationscosts plus 60% of Administration multiplied by .0375 (population proportionate to the unincorporated population of Washington County) ,plus 100% of jail costs Plus 40% of �- administration' multiplied by .022 (population Proportionate to the total Population of Washington County) 2. Finance - Total costs multiplied by .022 (see above). 3. Community Development — Total cos=ts multiplied by .0375 E (see above). ' 4. Administration — Total costs multiplied by .022 (see above). 5. Parks - Total costs of operation of the Metzger Park. ;=. 6. Library - Total cost of operation "of, W-CLS Best Slope Branch multiplied by 25`x. r r tt 9 1` � 1� Jv i IS•,I !� i. ± 1�t '., Aj\ �l�- t;7 Lt�,,�t i L1 t ik - i[. i '.�-.fir ' Tw t- t -r.-. 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'` ...,"�,� .�.r � ri �~� _ s FW 4, x IN r r gxr Fill do :�» � # ��f - " '� � � s �� pX71 ■ �- ��,�� E gm ® i p Irr+�IIL�' 1 Mme. WE r Tr - ttluuu r•T- r 14 " Ir i - r r _ - - - r LU ti r_ I Sir qIT 11 Lim ! t 4r7 � 7 >M -a ' ate. �.�; ■'. a � /aur '■ t� � � 9p T_. #111'#■ � # # =. ..h � ®ta® � �. �.e:ac,�a/'� �/�� : �c ■� moi. � � � � f '�'�T � �' ' PIN �� ;-`_�###1®1■ S� 's s-,. � "- `i;! ice, "'��, gra;:am/�■s i�af�` _ •MINOR mar WSPININESS � x J yY v . ........... �,.,.. ,- ,+�.. rM" r.� - ;,;.+ ... .rcar;'` y a A .� xi „ fin. y�g a 2 . fi a owmky �3w � r. 3Co �: ' n fiMill, % tib, ,s � ii �r4 wfi3Tz v l `' �� s �- , x* Pi xd t Feyh.:ca,c� .:: .... ,- -_� a ..`5.. ,- 3"'�;rs....e .. 5= v.�«,.t� ..�•e?r ... u, i". 4.5; SOUPCES 0 City of Tigard Budget — 1980/81, 1981/82, 1982/83, 1983/84, 1984/8`3 c Washington County _ 1980/81, 1581/82, ,1982/83, 1983/94, 1984/85 Ravenups o City of Tigard Budget _ 1985/86 P�ut�tic�n o 1980 Census of Population and Housing, U.S. Department of Commerce, Bureau of Census — August 1983 o Population and Housing by Census Tract Portland Metropolitckn Area Metropolitan Service District — July 11, 1985 o Cu ter for Population Research & Census Portland ;State University DemogrE!2 iirs o Urban Decision Systems, Inc. Los Angeles, CA - November11, 1935 Assessment-& Tea; Rates o Summary Assessment 6 Taff Roll Washington County Assessor's Office 1980/81, 1981/82, 1982/83, 1983/84, 11384/85; 1985/86 CaF�a�.�l Projects a Metzger Progress Circulation Study Washington County Department of,Land Use and Transportation Planning Division - August, 1985 Ash Creek Basin Master Plan �S1F r CITY OF TIGARD`` OREGON COUNCIL AGENDA �1�"ARY , _ AGENDA ITEM AGENDA OF: Apri21 l . 1.986 ��•_� PREVIOUS ACTION: Resolution DATE SuamITTED: April_16•- 1986_�_- — ISSUE/AGENDA TITLE. C_._ty of Beaverton ?solution S 2605PREPARED 8Y: Brian kiartunc� REQUESTED BY: Ann_exation Areas of AareQmen__ _ w CITY ADMINISTRATOR: --- DEPARTMENT HEAD OK POLI � CY ISSUE i A joint reso:,Lution between the City of ri.gannir rd and the City of Seavertan regarding urbane ser vi:P$, declaring and supporting mutual annexation 'plauJ � areas of agreement (APAA). _.INFt'RVIATIOM_ SUMMARY ` 1986, and forwarded to a Resolution ,ao, 86-25 was passed by Council February 17, the City o Beaverton for Action. Res. 085-2`� and x'2685 are amended from the previous APAA. ' c. ALTERMIAI IVES CONSIDE!8ED None recommended .SUGGESTED f___.CTS�N Receive 7AM file 11735 x _ {^' Resoiution No. _ CITY C=5 BEAVERTON, OREGON A JOINT RESe LLITION BETWEEN THE CITY OF BEAVERTON r't4D THE CITY OF TIVRD REGARDING URBAN SERYICES, DECLARING AND SUPPORTING MUTUAL ANNEXATION PLANNING AREAS `OF AGREEMENT (APAA) WHEREAS, the cities of Beaverton and Tigard have previously adopted joint APAA Resolutions (Beaverton ResolutionNo. 2647), but left the Washington Square rev ERM- , both cities have completed their analysis of the Washington Square Study Area and both City Councils have determined logical future annexation and urban service boundaries for each city in the area; and WHEREAS, .the, cities of Beaverton and Tigard find that municipal urban services can ba- provided most efficiently and equitably by cities; and %ThERFAS, conflicting land use plans and overlapping areas` of planning interest, fend to delay the ultimate annexation to cities and tend 'toward illogical and inefficient service boundaries; and WHERELS, both cities respect the rights and preferences of property owners and residents to deride when to annex to a city according to State Law; and WHEREAS, both cities see competition and conflict between cities over individual annexation proposals as contrary to Lhei r nututil long-ra"g° community interests and Irish to avoid such conflicts whenever possible by mutually adopting a clear statement of areas of annexation interest. '3%!, THEREFORE, BE_ iT RESOLVED by the Beaverton City Council that: Section ?> The prior Tanrnexation Planning Area Agreement (APAA) an, Resolution No. 2:47` is hereby repealed and replaced in its entirety by this complete new ag,�eement, upor. mutual adoption by the City o¢ Beaverton and the City of Tigard. Resolution NO. 0XPage l of ? . 9 v Section 2: A joint Annexation Planning Area Agree,�sen t (APAA) as to urban services and future annexations hereby exists between the two cities- eaverton - Horth: Tigard boundary on future annexation Section 3; A South B areae of interest as shown on the asap (attachments °'A° and "B") shall: begin on the east at the Multnomah-WashingtonCounty line; there westerly following the south side of Taylors Ferry Road straight past the tax lots fronting SW 88th/'Bomar Court; then south to a point aligned with the rear of the tax lots facing Cedarcrest; west to a point just Brest of the tax lots facing 91st Avenue; south to Hall Boulevard; along the north' side of Hall Boulevard, westerly to the intersection' of hall and Greenbus•gfQlesors Raad; westerly along the south side of Hall , to the gest of the, tgashington Square access road; south: behind the tax lots fronting Hall and to the west;' to the crest side of the next Washington Square access road; north to a point on the south side of the 'Coiden Key Apartments; westerly between the south side of the Apartments ies fronting into the Square; to and-:the north side of the commercial ,propert , ' the north side` of the western Uashington Square access road, westerly ' to Scholls Ferry Road; from there southwest along Scholls Ferry Road to the Old Scholls Ferry-Neem Scholls Ferry Road; intersection and then southwest along New Scholls Ferry Road to the Urban Broach Boundary. Section 4; "he cities declare and support Beaverton's annexation interests north and west of this APAA Boundary- and Tigard's annexation interests south and east of the APAA Boundary- Section 5: The cities mutually agree that upon request from the other, that they ,,;i`il support annex{tion prs)aosals to the other consistent with the APAA Boundary. The cities mutually agree that they will not approve annexations to their city contrary' to the APPA without a resolution from the other city supporting such an annexation and specifically modifying any departure from the APAA Boundary. Section 6: The cities further resolve to generally support annexations by the other even away From the APAA Boundary areas and to further develop a joint annexation policy statement in this regard. Page 2 of 8 Resolution No- � � Section The cities further agree to adapt the findings and consensus agreement 'from the staff reviewand Council meti ngs on the Murray Road connect ion' through the Old.-Newschol is Ferry Road area from Beaverton southeast into Tigard at 135th/Nal`nut. Section .'da The cities agree to revise, amend, and support other planning agreerefts consistent with this APAA resolution, and to an annual review to this agreement as the Councalls deem necessary.. PASSED: This t day of < 1��`�—�� 1986. ATTEST AFFIRMED- ' 2, zLY-02L v✓ City Rec r Mayo m City o Beaverton L((+� /may ila 466 Res-Ti guard;a4 #, Pageof 3 Resolution i�p. 6 2 F N i 1 �•� r■ t t ; �;,�� °0 � �� ■■raie�rpt° �mw ■i� t y��'�a®- � PQ Paz MRS ■ IN ♦od sqIN d ■ �■u■ ■ WE - I�fMNLa r e r,. s# ��" °�• 1 ills �/C' n� �{ e •M ` ' s a' :;`�, ''� �� ..k :x ` ` �� ) �kggm ', y��'.'�jy,- ;~i 4 .. i�, 'a n a -nrfp�r ffi��`�gra� :+ SagSrr {' ! 3_ r i �:s.^eat �� tat.�- i.>' � a�ci"" 67�,sti?4-.-.-,.—�.�� t -,�ms,•°°..'a."s^� 1=-j, �_.�rJ% `cJ."�,\+$�"':.'g�",�4-�-l-«-I�---� �` 'J 3Bea t41Z� ,d�C r.r "r•-r�...s �, i, !"=t�,*£'X'- �' p ,A•tdN� � FrvD--a. e °.�° .i`,� Vis. Go 1 16 5 — Yiw r �, c'. Yr I!' i � f L��8,;n s+` � ^• €` u,sa `� L$�^'�"iySm.� lit ~ l�b.'-y TM '3{`1� n -f,�+ - F R p 711 EANEY AD �:.. nE®^� '� �' y,R'� Yz *�t vmi^--ror..,..��r.•.e.� a. I et I �...� ;_�-_` ` � �`taa-�? a�raa� a�'.�'�"?•,>,w�>"''Y .r urs' L R y Z �- � JE IRD c.rm.a rm� " `� 8 ��r'i �P+J '< �'�4� u,..i '_I.�. �'"•r," -s�.t I �s:� "'"'S y LL�.Iv g '� poi ✓�� Y C'"p � �t_� �- rra�. .�'f`S' r0. . Min cP S ar,:®,°s• -.!-`d`".. i zaa+r �' Er ^ �' ,�a$s• ® ' t R �R®mw�b•J �- a �_ /p" �.: � ��•-�y, � --� = a m.. 12 nu OAK s tl e r c•m..++ `� a s*. ....r --= _•-� '�ai � < r��oa��e,..ea+ l•gam g®. Ni cigar 3� . `� 4 i ( Ate•� ='®aM�� * as<l�;',{� r �" � r--'"'` N y C �� `� rC O s p O _3 � ��a ,•4 ; PAR pi ��'4s �hx�� B,x""�'"^'� � &ul!Min t ;4000 "rangy --' 14000 p ,�5r"•"°"" ccan,' i.? cy-I I 1{ Ic K >4. / .5` "+n,'. i'K "vr.� n G. e4G�rlrP.•(':r ` .,fir.. u,tnArJ.�-J. ".°. {sl �3fiaS1u 4 mm i Ci w t l3F•'F_ k F °L -; � s^."' " ,.� s '"•m+so rA-3 "�I.� �'�� S 1"�"^s„ � °1 «„ten �?✓ i..' •�7 &� �' l `m•$° 'S {arsrri� ( ( DUrbaa 7, ^ air �'•� a4 ..ice ` v s i Iv ()I 1 It;fat'11 yHr i;r,ll i r 1114 t>I 1 Y ()I It CIV1 r 1ON, •fANI; 1111 (:l I Y (+ ,);}]N1 R4t)l ll1 UI? H} 'fL1111� RL_GARD 1 NG UR1BAN r'f Rv Lt:f I)I,(;l AR I NC, AND t 1;Uppov I I NG MU I I)AI ANNi XAl ION I%1 ANN I Nt; AREAS Of AGREEMENT (AAAA) . WHEREAS, the cities of Beaverton and Tigard have previously adopted joint APAA ResolutionsTigard Resolution No. 85--82), but left the- Washington Square `'study' Area for future review, .,ind WHEREAS, both cities have completed their related staff reports affect.ir%3 the Councils have d Washington .Square Study Area and both Cityn the are logicalrea; andfuture annexation and urban 'service boundaries for each city in the a WHEREAS, the cities of, Beaverton and Tigard find that municipal urban services can be provided most efficiently and equitably by cities; and WHEREAS, conflicting land use plans and overlappin9 areas of planning interest tend to delay the ultimate annexation to cities and tend towards illogical and inefficient service boundaries; and WHEREAS, both cities respect the rights and preferences of property owners and ,., residents a decide when to ahnex :to a city according to State Law; and WHEREAS, both cities see-'competition and conflict between cities over individual annexation proposals as contrary to their mutual posse nbe community interests and wish to avoid such conflicts whenever p y mutually adopting a clear statement of areas of annexation interest. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: The prior Annexation Planning Area (agreement (APAA) and Resolution No. 65--82 i.s 'hereby repealed and replaced in its entirety by. this complete new agreement upon mutual adoption by the City of Beaverton and City of Tigard. Section 2: A joint Annexation Planning Area Agreement (APAA) as to urban services and future annexations hereby ;exists between the two cities. Section 3: A south Beaverton - North Tigard boundary on future shannexation areas of interest as shown on the map (attachments A, B, and C) east at the Multnomah-Washington County line; westerly follow the south side of Taylors Ferry Road straight past the tax lots fronting SW 86th/Bomar Court; then south to a point aligned with tale rear of the tax lots facing Cedarcrest; to Hall west to a point just wPst' Of the tax lots facing 91st Avenwesterlth to the Boulevard; along the north side of Hall Boulevard.ly along the y>outh siege intersection of Hall and Greenburg/Oleson Road; wester am; south behind the of` Hall, ' to the west of the Washington Square access ro tax lots fronting Hall and to the west; to the .west side .. :of the next ( . Washington Square access road; north to a point ore the south side of the RESOLUTION NO. eg-2 Page ] of ?_ �^ . , Y ;;rrlrl,•n Kry flt,.art.nforlt.s; Wr• ,Cc•r lY b(•h ot•fi it(, nattf d, l th,� AprarLmc•nt`: .Anil I tu•: ;(;r1•�,rr t.0 i,t,t• 1 tf.• if,rr t Tr .�i„ s,( Lt,r? ,,nmm,•r inrr.t.l� '.1.1, ,1 1.h.• 'A,• i t•ra W.,'.hSrf(ji .r .. i r r`y i�„ .::9 k r rife f ta,ry. •,rr„l.tn.,,.,fi .,l„� .] � ' Y � k c•rr y DJc•w '.r l�r,l t:'. 1 t•r r'y Rtr•.rl., 1 r Llr< .Ir ti..� . ,f•'1, r y `.�f'Cttort Z'. lFie 41Lie5 dee.Taro and �tjppor f -hndV4f Lr�n''. ..ann inn Lnte reSLS north ar',d- west of this APAA Boundary And l lyard's annexation interests south and east of the APAA Boundary, Section 5: 1h, cities mutually agree that upon request from the other, that they will support. annexation proposals to the other r:onsistent with the APAA approve annexations to Boundary . Thc• cities 'mutualtly agree Lhutt hey will not t3rqir city contrary ;to the APAf1 without a rs jolut_iur, from the other city d spc•,cifically modifyir(g any departure from supporting such an annexation an the APAA Boundary. `vection 6:' The cities further resolve to (3cnerally support annexations by the othar even away from the APAA gf.)undarry areas ,trui to further develop a joint annexation policy statement in this rcriard Sc>_ction 7: The cities further agree to adopt the findings and consensus il meetings the Murray Road agreement from the staff review and Councre connectionthrough the Old–New SChplls Ferry Road area from Beaverton southeast into Tigard at 135th/Wa-lnut. {' Section 6: The cities agree to revise, amend, ` and support other planning agreements consistent with this APAA resolution, and to an annual review to this agreement as the Council's deem necessary. PASSED: This day of )VLec� u.� . 1966. 'Mayor -'City of Tigard ATTEST: i Vbeputy City 4?-corder – City of Tigard lw/3 06A Rf:s,t)LUTTON NO. -96-25 MEMORANDUM . CITY OF TIGARD, OREGON r �" TO: Mayor and Council April 17, 1986 FROM: Loreen Wilson SUBJECT: OLCC Permit On 4/16/86, t conducted a phone poll of the City Council to 'receive approval to have staff approve an OLCC Permit for the Street of Affordable Homes, This is or jhe sale of beer during the show. Last year there were no Problems witi� this group asci the police Department has recommended approval. The Street of Afrordable-Homes will run approximately 2 weeks and has had approval through the Plannin: `9 epar#ment. Councilors Edwards, Eadon, and Brian' were contacted and authorized Captain Jennings to approve. For the Official record, Council should ratify the OLCC License approve via the phone poll on 4/16/56. lw/3537A `i C4?U+'CIL AGEk0A '- APRIL 21, '1986 PAGE 2 ,� .�,r..:..a..» ..,Via.. ,. ..:.... - ._:;-� - r-r�-- _r... � �ds•€ + .' r '" ... _.. ,,,. .�c Vii,. ,rs.,:Y?>rfi�. '�'� �� tf� �; t yrs :ry� 1..i" +� ,+.5•.s 'a _ � y` �, .,s �`�Ps� • i •� r r ; aft^. a.y .� ,. C• : . '�'� � r. .. f:. z_..,•t ry +, .. - `�5*�'ate--`«; ♦ , " a ppq • i.. III =0016 g FlyI IN F f Wj } t �� - �.- .,� :'�f�2�� i��.•. ,u. .,,.Y, .�.dXa'��'�§'� 4•�'r -�= '� _b`• �' w" �wlx,�`#fir".§; :`` a -�if d„ a� a ALLY NOTE Please bring ?dour• information from the 4/14/86 packet. it was agenda. item number• 17,16. i cc UNCIL AGENDA — APRIL. 21,` 1906 PAGE 3 a CITY OF T'IGARD, OREGON COUNCIL AGINDA ITE11 SUIV ARY AGENDA OF: AGENDA ITEM #: DATE SUs'Pa T1ED 4/21/86PREd'IOUS ACTIO? -N/A _ ISSUE/AGENDA TITLE: �: Ge Re a� x�irti meat PREPARED BY: - REQUESTED BY: DErAf;?SC'U BEAD O€(: _ CITY ADMINISTRATOR: POLICY ISSUE Park Board Membership _ INFORMATION S�4S' MARY, Steve Sl.abaugh's term of office expired December 3l, 3.985. 13e has expressed his interest in continuir-9 to serve. The Mayese 's Appointments Advisory Committee recommerld s the reappointment. w At_TERi ATIVES CONSIDERED SUGGESTED CTXON Reappoint :t ve Sla ur�h ` o the Parks and 4�ecre, iar� Board 1 �e s t S 5 3 ti CITY OF TIWD, OREGON COUa4CT1 'Ar.Fmm_ITEM SUMMARY AGENDA OF: Apri.7. 21, 1995 AGENDA ITEM DATE SUBMITTED: April 1S�19'96 PREVIOUS ACTION, None _ ISSUE/AGENDA TITLE.: Recreation Plan - and Park maintenance PREPARED BY: William A Monahan REQUESTED BY: DEPARTMENT i�f�D OK: CITY ADMINISTRATOR, POLICY ISSUE k Is the rec'reati.o s Mar; and Park maintenance program as supported b, the 'Park Board in December, 1965 acceptable to the City Council. INF92MAT_IONSUMMARIY The Park Board has worked with a consultant, Mr. John Mahler, to prepare a recreation plan for adoption by the City. The plan, as well as a ,park ,. maintenance program, supported by the Board, are presented for Council action. ALTERNATIVES COtaSIDERED -- 1, Review the recreation plan and park maintenance program with the Park Board and determine what further steps should be taken. 2. Review the recreation plan and park maintenance program and take no � action at this time. SUGGESTQ AgTIOi Starr" rc;:ommends that Council review the recreation pian and park maintenance program with the Park Board and determine wheat- further steps should be taken. {WAM:br12453P} MEMORANDUM CITY OF TICARD, OREGON L , i To., Members of the City Council April 16, ' 1986 6 c3Vi: %4illiam A. Monahan, Director, jr:,� Community Development SUBJECT: Recreation Plan and Parts Maintenance The mirk Board has winked twit:9 a consultant, Mr. John °iailler, to prepare a er _ in a regularl„t recraation Plan. The Board accepted the plan ire December � scheduled meeting. Since that time, complications have created confusion, as �Y 4. q the consultant has not complied fully with my; requests for further revisions. Mr. Mahler hIas, however, submitted a schedule ;of proposed activities which the Park ;bard dtwliaed in pese�tirag a proposal for a recreation program to the BudgetCommittee. That proposal was rejected in March. The pacttar�a?, presented to You is the draft plan as presented' to the Do.trc[. Pepeated attempts to obtain further revisions from Mr. Mahler have been r unsuccessful. s3ti the time of my drafting this memo, it :seas uncertainwhether Cir. Mahler w v :pl.ann h3 to rsaeet:with the Park Board prior to the Council Mea4ing to present revisions. Also enclosed for your review is the Park Maintenance Plan recommended by the Park Board. This plan was incorporatedin the Community Development Operations, Park Section FY 1937 budget request. The Budget Committee >. recommended favorably. ty The Farts Board and fir. Mahler have been invited to meet with you to discuss the recreation and park maintenance ,plans. In order that Mr. Mahler may complete his contract abligastions with the City, the Council must approve his plan. A discussion should be held with the Parte Board to ascertain the status of the recreation plan. Enclosed is a copy Of: > 1, Allmaterials supplied by Mr. Mahler in his recreation plan. 2. The proposed park maintenance plana. 8. Correspondence between Mr. Mahler and 1 concerning the recreation Plan, br^12463 P) .m �4 RECREATION FEASIBILITY AND IMPLEMENTATION STUDY Preoared by: H. J. Mahler (2226P) i c : Page 1 LET-rEROF TRANSMITTAL Mr. JimtBlaurock, Chairman Ta gam'Fark Board Tigard, ;Oregon Chairman Blaurock: Please find attached the Recreation Study contracted for. I believe as you have suggested that a City of Tigard Recreation Program would be of tremendous benefit to your community. I also believe it would be positively received when properly presented for public :approval. I am at` your service for personal presentation and explanation. Respectfully submitted, i iS ' 4 X n 5 Pages 2 a ME s. - I RECREATION STUDY INDEX Page Task Description 4 Forward s Existing Services 6 Interest Surveys 9 Parks 9 Proposed Recreation Function 12 Method of Implementation 16 Report of Conclusion 17 Appendix 300 Sturdy 18 Block Survey 19 Telephone Survey 20 Basic Coordinator Budget Coordination Task List 21 + 6 Fuailing Sources 22 Proposed Expense/Revenue Display 28 i c �- Page 3 TAGK DESCRIPTION V z the author, was to test the , The Purpose of ,this report, as understood by c: interest csf the Tigard citizens in their potential interest of a leisure services delivery system. the repo The second pari: of rt is to investigate the potential of �. implementation of a system. 'to 4 cause os" the report presentationation from Novemberthe acceleration of 3, o October 24, 19 same of the proposed community interest surveys were —b passed, I mould suggest that the are accurate and statistical results ' reflective of the community's interest. l I trust you will find this report satisfactory. fu page,4 UP �� FORWARD 'The author of this report has taken the positive point of view that the delivers of leisure services is ` a very advantageous projection ;from the municipal (acs^ county, special district) framework as for 'many '(in conjunction with a parks operation),ilt may provide the only positive citizen contact by the local government. In conductinS interviews and surveys, we;must keep in mind that the respondent will. tend to reflect on past experiences, eliminating a true evaluation of possible new activities. Also, one must keep in mind that the word "recreation" is one that covers a multitude of experiences and ideas. I would like to suggest to you as a reader, that few respondents have a clear understanding of what a positive and worthwhile impact a leisure'' services entity can ; have,' fobs cocoas+ani�y and its 'citizens, regardless of their personal participation, k Properly and 4ff$r_ientky ,operated, a recreation (and parks) entity can be a •reffl+ection of the commi-iinity's interest and a menu from which it's citizens can taste new and existing experiences from. the "good life" ;i Page s if WN,MEM-1 WE IN N. =oil EXISTING 'SERVICES �. 4 Tigard is a very unique community that has demonstrated time and time again that it can rise to the occasion in the time of crisis of a demonstrated I need. A number of facilities and facility improvements provide mute testimony to this fact. The problem is that this kind of volunteer involvement- has a ` history of slowing down when responsibility for a long term or on-going task evolves. it can be said that "everyone is willing to buy the horse, but x feeding him every day is not so attractive". Every area of the 'state can provide grim reminders of exuberant labor left uncar•ed for in the absence of a base agency or entity. Would the efforts of Tigard pride shine if it were not by the school district? for the call }. A number of agency activity offerings exist in terns of club function (scouts, campfire girls, etc.) and the observation is that you are blessed with these ' being successful'. The shortcoming is that the activities are strictly the results of establishing group activity with minimal access to non-•members. Establishing activity :agencies such as Says Club and. YMAlYWCA have a �. successful history of serving similar communities with quality service. Neither agency has indicated imminent plans for physically establishing an - operation within the confines of Tigard. 'The "Y", (Y.M.C.A.) is operating an outreach series of programs in ,the area, most notably Y-Basketball, but it has Inot attracted great numbers, perhaps because of the cost and lack of ;pace-to-face relationships, Without an in-town facility, the agency success faces what seems formidable ands. A number of gaaiernment furled agencies and churches have available many i attractive offerings, but unfortunately, they are not always subscribed to; possibly due to the lack of proper or effective marketing. There may also be a reluctance to enjoin a group from a church (which one does not attend) or :+ some concern about attending a youth Service Center activity which agency has a reputation for dealing only with persons who have had personal or criminal behravior references (by the way, .this isn't always the case). -- Pago 6 -�` irr %r 1Y c.UMMurie ty., I I-g<Ar'd J.5 blessed wish Che usual spurts orgar,i[ rt j.(ins whose efforts provide seasonal competitive exposure. As they consist of human beings, they, are subject to the same human failings as any 'other:group' faces ' with competition, achievement of success (or lack of it), parent-parent and f �:.. parent-child relationships, and ego (coach, parent, child). Also, as with any similar organizations, the work and accomplishment is usually the effort of a small minority and the history of any such group usually contains the °`activity death" of many a good worker who was overworked in ;achieving a year's or season's - successful operation. It is oftena the case that such volunteers find that the task they wanted to do is often neglected because of additional required ;;asks, Members ofth€ l'igard com�inity also have access to a number of commercial recreation: outlets. The traditional bowling alley and similar offeringsstill attract large numbers and the cost appears to be reasonable (quite possibly because of competition for the recreational dollar), however, the advent of fitness, being, slier, etc'., has created a whole new wave of entrepreneur. Fitness, 'aerobic types of classes are readily offered by persons not always wholly qualified'. Health clubs are now offering services, tests, and shiny equipment' that pro?essionals in the field view with concern about their need,, relevance or- quality. Generally speaking, Tigard is enjoying a number of rather well-run and attractive programs, but there are some questions that I will address later in the report. k Page 7 } IN11'.RESI SURVEYS Three surveys were conducted to gut a 'feeling ofinterest in a community recreation entity, 4` The first survey was the personal quick response to 'four (4) questions by 300 citizens. This was done in groups of WO on three different days; in the Tigard area. The second survey was a block survey consisting of the personal interview for an in-depth feeling by talking at 'home with residents of 3 city blocks. A strict numerical tabulation was not used but a list of feelings was recorded. The third survey was a random calling of 40 residences using the same four (4) questions. The resultsof the survey and the conversations along' with the survey, indicate to the author the following: 1. The community is generally in favor of a recreation component. s 2. They are extremely coricerned about the tax increase regardless of benefits received. 3. They are unhappy with the present Parks operation in terms of the present condition of the park properties. A. I sense a distrust of government in general; City of Tigard government in particular. My personal opinion is that much of this distrust is based on misunderstanding and misinterpretation. During this brief period of time, I suggest that the community sees debate and chaos, *acttion and leadership as dictatorship and self-gratifying, The community seems to have a warm feel.•ing for the live staff, but are very personal in their criticism of management and elected officials. 5. F feel that a vigorous and enthusiastic campaign would result in increased park funds and support for a basic recreation entity. Y would also suggest that there is not enough enthusiasm to carry additional items in a combined presentation. It is with 'a sense of singular success that I now present a program for implementation. �, Pago $ PARKS i The parks maintenance system 'Pre is totally unfunded, therefore, the undermanned and unproductive. The injestion of additional funds asometvery " y answer and could actually compound the situation without taking t t significant steps first.. The firs:: thing that must happen is development of a City Master Plan for parks. The plan should begin with major projections and needs without any regard for existing properties. s The decisions that need to be made are: person and 1. 1. khat is the ration of required open space sand active areas per per developed area; the user' index for need and How will these be met in deter 7ir`ing -wide, regional). This2. , (neighborhood, community, city . establishment 9 hborhood park serves A. square ; includes establishing user parameter (nein what This too involves the criterion for -eradicating mile, etc.). a neighborhood'park might Provided and where. For example, facilities are Pr �8 ball` diamond oT �arowide play lots', open grass areas, a simple bac3csto}�• tennis court would tend to be in areas accessible and available to the . whole city. n itself should be as part of its original presentation 3. The park design and an include the development in a guise that can be maintained, a thioate presentation with Council facility of- manhours and equipment needs. This p ufacility is eliminates embarrassments such as a summer rake where allowed to enolate b! reaction to thought of the day without any pre-planning as; to upkeep ca�atsility and cost. That park is a good , where steep banks. present a formidable maintenance obstacle examplenoted haat some Physical regardless of funds available. It is improvements are noted without any research of need or whom the user will be (local co unity of City-wide) stems _staould be designed and casted with an obligati®n by 4., Maintenance sy � approval, you end UP Council to support the _systems. Without council s aPP with reactionary maintenance and community distress which creates misunderstanding on the part o-f the community t Page 9 i 5. Inventory of major users like Little League Baseball, Youth Soccer to determine their needs. 5. Inventory of all public areas, including schools to determine how these needs can be met In the resolution of facility problems, ownership cannot be allowed to be a factor. Every effortmust be made to overcome jealous public agency egos. J. Once the Master Plan is completed with activity areas designated, the development plan is projected. Priorities are established, projected costs for new development are 'determined.' This plan with capital costs and annual maintenance costs now are ready for Council's consideration. Council, with the assistance of staff and citizenry then are obligated to decide on behalf of the community when and if the timetable of completion and funding source. S. when the plan is adopted, it is not written in stone, but a take—csff point is established if new or wiser thought is presented. A plan like this is the basis for every park request and development thought. 9. Any time a potential park property is brought forward, it must be ' considered as to how it conforms ,to the established criteria. If it doesn't, then refuse it or change the plan.'' ' 10. There are a couple of items that need addressing V-" A. Tennis Courts: There are a couple of existing park plans thaj: show ` individual tennis courts. I suggest that a singly? area be established for a set of tennis courts. By centralizing these, you reduce maintenance costs, increase usability and eliminate a, give neiginboe^hood "ownership You also provide the possibility of providing support stems such as lights, wand screen, restrooms, etc. y B. Sports fields: I suggest that immediate thought should be given to properly &ccommodate the local baseball, soccer and softball programs. The present situation with an outstanding diamond (Cook Park) adjoining a well--used picnic area has been a source of irritation and will continue to grind. Also, on Many occasions, contests are played or, small school .properties whose capabilities to heart P, team is limited, so local lawns are being used by the public in a manner that surely ,upsets the owner including a seasonal tirade of bikes'and cars. The solution is to commence development of a Al _ Page 10 — i i, =z City-wide facility that would house the scheduled games, provide parking, restrooms, etc. Ideally, this should be located apart from z. any residential area so that the noise and excitement is enjoyed only by the grogram participant. 11. Because of a general community feeling of fiscal conservatism, every � creative concept must be explored. The use of greenthumb persons, issuing V of maintenance contracts and the exploration into easily maintained parks design and raterials must be pursued. 12. The hardest thing to do is to take away an ettabiished service. If you foresee a service being limited in the future, don't offer- it now. Another rule of thumb for issuing of park's services is, if it benefits the total community (mowing grass) then' it is probably a justifiable service. If it 'benefits only a given group (marking a. field), then they should v rrobaby do it themselves. i - 6: E x p�, ti K'aT �. S Fill 121 THS PROPOSED;FUNCTION in discussing the issue in the community,; it is obvious a highlysophisticated leisure services delivery system is not needed. ' 4 First of all, there are a number of excellent volunteer run programs operating J at this time. It should not be the intent of any recreation operation to supplant these volunteer efforts. Secondly, the operation of a total paid staff is very costly and unless subsidized, ''e would create an elite of those who could afford many of the activities. I therefore, suggest a Department of Parks and Recreation under the present City structure of Community Development. The Parks function wouldoperate under the funds are made available. incumbent and would be expanded as ' The Recreation function would consist of a 3<4 time (initiall>d) Recreation Corrziinator`(ple+ se see Proposed Task List), and a: 1/2 time clerk--typist. For convenience sake, it may be found that funding 50% of an existing similar ski n le?d staff person would be most satisfactory. The Department would be guided by a Parks and $eCr ation Committee (of boa:nc l). It wouldbe the function of the Omittee to set policy, establish budgets, advise staff, X11 subject to -_ouncil approval. The functionof the Recreation Coordinator would be to assist existing programs. coordinate existing and now programs regardless of generating waency, explore neva potential programs. On several occasions, I have heard an inquiry as to the possibility of joining up with the pity of Tualatin or the Tualatin Hills narks and Recreation District. I see no valve of being included in those activities at their tax gyrase. I nee a real potential cross in Tigard identity. i, µ _ Page 12 >a �U 4 MMMM, Another concept is the creation of a new special district. 1 strongly recommend against this, solely on the basis of my concern for the creation of another tax base management system when a very suitable system ,(The City of Tigard) already exists. If concern or unhappiness exists, then the answer is `JJ to get out and change it. . . . .But I seeno value in selling ,the car just becausethe tire is flat. - i For the purpose of thought expansion, and discussion", I •are. going to describe what services should be available through the afore-described Recreation function. SPORTS As the 'present youth organizations seem quite capable ofhandling their own affairs, the assistance would be in items like scheduling, etc. Also, the Department could be very useful in developing pre-season ;sports clinics and emergency first aid classes. she Department should also consider developing alternative sports activities for those uninterested in wha,`. is 'already available. Adult sports are also already available. The present Men's Basketball program -is probably the mist sophjisticated league in the metropolitan area. However, it probably woes not meet the needs of those seeking a less defrandincg regimen of competition. Tt:e potential to expand or introduce adult soccer, softball, volleyball, flag football, etc, for all skill levels for mare's women's, co-ed teams is limitless. To assume that if people wanted to play, they Would organize it, is to assume that because was are often hungry, we are all good cooks. A sport -s council 'should be formed consisting ,of a representative from each athletic group, a member of the Tigard school staff and a member of Council. The potential' of this group working together on philosophical and facility problems would be of tr€m2r4dous benefit to all of Tigard. 'i page 13 CULTURAL ACTIVITIES V, An Arts Council shauld be formed to coordinate the resources within t` e ., community interested in cultural activity and growth. The group would assist + the department in determining staff persons and 'program areas that would support a successful cultural arts program. Such a group might be of the -school . staff as they strive considerable assistance to to provide such experienceswithin the,classroom. ' AQUATICS The City of Tigard is very fortunate in having the high school available. A myth presently exists that the pool is not available to Tigard residents who live outside! the Tigard School District boundaries. That ds not the case in any way, shape or foam. In talking with the School District Administrators, I �. find them very, open with regard to the exploring of new aquatic programs. It must be assumed that ver; large portions of time are consumed by swim teams and school, but a very successful community usage is available. The � I { + Department should be working with the Aquatics staff in reviewing potrential ,. programs and special functions that would benefit all. YOUTH � The Department should consider after—school programs and weekend activities �..; for those who might other-wise not hate an activity or domicile during those hours. The Department should also work closely with all youth serving clubs and agencies and try to coordinate 'thus prevent overlap. ., A youth council 4hcuId be fora7ed of the various groups { �apfirr^z, Scouts, .C,A., youth Service ~enter, etc,), that would attesapt to art as a guiding light to yo�sth needs in ternias of social types of activities. 4 page 14 ADULT to our adult bler and The L32partment would function as an enatFeir leisure s. in addition to elation in how they, might better spend Pap ; activities, the Department would; introduce new activities. . the existing offer instruction classes. There is ahsolutely no 'coordinate special ejents. , f range of self-sustaining licit to the radult activities. ELDER CITIZENS �= There as, l�isti sated arto be ar assistance ray of senior of course, a very sop activities availableE. within the Tigard ,,cammunity. The €department may be able t to already successful offerings." i r. .i A page 155 -- M M M . : "`d r METHOD OF IMPLEMENTATION it would appear tE�at tie avaiiability of funds for the expansion of Parks maintenance end the inclusion of "a Recreation program are not reasovsably within the present Cit�> of Tigard taxing scheme. It is also highly available 'doubtful whether the elected reresentat.ives of the City are ca:hfartable in unity, without an opportunity for their adding such functions to the comm § expression. mence in June 1956. It is obvious to me that such a 1986 with the Therefore, a vane for �. ppF oval should be scheduled far Spring , actual operation is cais+ would be positive with a campaign of hard work and effective planning. i` i i • Pago 16, i REPORT CONCLUSION To summarize, in very brief and specific terms, the conclusions of this report I list' 1. A majority of- the community are interested in a Recreation Program. 2. They are divided on how to support such a function.' 3. The rrajor'ity of the community is interested in upgrading the: parks maintenance program, but are not 'supportive of tax increase. 4. A recreation program would be a tremendous asset to the community and would function bast under the City of Tigard entity. 5. A referral to public vote should b< scheduled in ' Spring 1986 with implementation in June 1986. 6. The Park Board should commence immediately in providing a 'Parks ' Master Plant. Page 171— t; s "300"" SURVEY ue3tion Number One Do you feel there is a need for a recreation department ,in the City of Tigard? Yes 140No 127 No Opinion 33 estion Numbers Two Are you satisfied with the;present level of 'parks :and property maintenance? Yes 109 No = 128 No Opinion `- 63 2uestioi Iumber Three 1 recreation activity programs were available in Tigard, haw should they be funded? a. Tax Bast_. 72 b. Participant or User Fee 161 c. Commercia sponsorshiQ 41 d. Combination of the above e. No Opinion 19 u. scion Number Four , Would you be willing' to support a tax increase for an increased level of' parks s.aai stena.nce? Yes - 123 Mo - 144 No Opinion - 36 r - Page 16 - NUNN=-, 4 BLOCK SURVE=Y Discussion Ares L. Recreation Programming Most are interested but they are concerned about need. ' Most want improvement but do not 2. Parks Ovists an increase in taxes. �`�rep feel there.. is altern;Atives including priority changing in present City Hall expenditures. Funding Most feel users; should pay their own way the concern was expressed that such a City function sight become very costly to the taxpayer. 4. Other Definite alienation toward present City government.' t f -- Sage ,19 x x TELEPHONE SURVEY Question Dumber One Flo you Feel there is a need for a recreation department in the City of Tigard? Yes 22 No - 17 No Opinion - 1 Question Number Two Are you satisfied with the present level of parks and property maintenance? Yes - 9 No - 31 No Opinion _ O Question Number Three If recreation activity programs were available in Tigard, >how should ' they be funded? a.. Tax 'Base. 5 b. Participant or User Fee 20 C. Commercial sponsorship 12 d. Combination of the above 3 i e. No opinions O Question Mumberfou? Would you be willing,to support a tax increase for an increased level of parks maintenance? Yes -- 1.7 Pio - 23 No Opinion - 0 n MEs ::ff PROPOSED RECREATIONAL BUDGET Basic 12,Month) EXPENDITURE Staff Recreation Coordinator ' $1800 x 12 x 75% $16,200 Fringe Benefits (20%) 3.240 ' Clerk;Typist $500 x 12 K' 50% 5,400 Fringe Benefits 1,080 Part time supervisors 3,000 Equipment 1,000 Auto 1.200 $31,120 Income $ 4,225 Based on 110% of supervisors and 750 equipment Deficit $26,855 i r �. -� Faro 21 AVAILABLE FUNDING SOURCES This session was nj.)t complete at report filing date, but will be forwarded as an addendum. 6 7 i Page 22 rsi M sum,= �' r PROPOSED LEISURE SERVICES DEPARTMENT OPERATIONAL GUIDELINES I. Parks and Recreation Board It is my suggestion that the Board consist of one (1) representative appointed by each member of Council. The Mayor would appoint the Chairperson-'. This would provide direct lines of accountability. The citizenry would be in a position to easily evaluatethe political persuasion of the appointee and would be in a position to determine his own political choice as it relatesto this entity. At the pleasure of Council, the Board would advise staff, set program and facility guidelines, establish fees, establish and oversee the budget, react to community' concerns, monitor program effectiveness, establish short and long range goals. (All subject to Council approval.) II. Staff The Department would consist of one (1) full time 'director and a fulltime secretary. The secretary, in addition to providing normal typing and public contact 1 work,' would also take care of program registrations, facility g reservations, etc. The Director would, of course, administer the department. He or she would establish proper relationships with other `related groups, set up programs, design and supervise facility development, effect a proper community relations program and be responsible, under the advice of the Board, to administer a meaningful, cost—effective operation. The majority of program staff would be empioyed' on self—sustaining programs. tither staff (parttime) might be involved in other programs that are subsidized, (day 'camps, summer playgrounds, after-.drool activities). III. The Department The following is a simple task list that would properly describe a leisure services department for the City of Tigard: Page 23 gq i. liaise with other government entities. clubs, Youth, 2. oprsiinate existieary recreation programs (seniors, spurts). 3. Ira roc3u€ new exciting activities for public consumption. -. _ rograms for volunteer staff• r 4. Set up trainiric� p 9 5. Schedule- assigned facilities. r . Page 24 4 PROPOSED PROGRAM RELATIONSHIPS i Program Relationship R r" Youth Sports Most youth sports are volunteer—based and governed by �. volunteer boards. It would appear that in many 'cases, these groups operate' somewhat autonomously with little knowledge or coordination from anyone. The Department should be directly involved with all such groups, even as a Board 'Member ex-officio. The Department must establish such a profile that will allow, recognition of an accepted City policy for service rendered, facilities used, lencgth of season. It is important that each such group is committed to the overall success of all groups rather than be on a President's ego trip trying to find out who is the most important association. The Department will have to clearly define what facility service will be provided and insure that every group will receive the lame level. -The Department should also provide training programs for volunteer coaches and officials. In light of today's ; co'n; ance of liabilities, it would be appropriate to establish a certification program whose completion would be required prior to use of public facilities. .The Department should also be ready to establish sports programs that are not yet available or which might serve these not already involved. " u Adult Sports The Depahtment should be available to assist the existing activities. The Department should also offer ;supplementary programs in already—offered sports that would tend to involve those with differing levels of interest or skill. Every effort should be made to allow groups to operate by �• themselves. Again, skill clinics and officiating clinics should be offered. � There are two reasons why adult sports are important: Firstly, they will operate on a ,self—sustaining basis, and ;. secondly, a good adult program will - provide coaches and � officials for the youth. .. Aquatics The Tigard School District presently operates an academic aquatic Phys Cd program as well as a community-based swim team and community public swim. The District has shown no reluctance to further diversify the � existing program if financially viable. This need seen at this time would be to assist in publicizing � the eTuating program and perhaps get involved in a high--attendance summer instruction program (especially for 4. those Tigard residents outside of the 'District boundaries). Such a venture might include bussing to and from the northern rQsidential area. m Page 25 _ �' Flder Citizens A rather exciting slate of activities is provided at the Senior Center. These- activities are the result of participant--expressed ideas. The Center operation should be part of the Department. ..• However, this may not be politically acceptable. The Department should make every effort to stand by ready to offer assistance if needed. The Department should also encourage the elder <citizen cOmmun ty to''. participate in general community activities `so as to remove the concept of isolation. Involving seniors in latch—key or'day camp programs as volunteers has proven to be leery successful. The Department should also work with the Center in providing not only activity but information •type ;programs on health, finance, food, etc. The bottom line is that the vast talentrepresented in our 'elder 'citizen community should be encouraged to come forth and be allowed to share with a3.i age segments of the community. Related Clubs and Associations �`s•�CA, YWCA, Scouts,' Campfire, etc., have provided a number of leisure, time activities in the Tigard area. The Department should be prepared to coordinate these activities and assist them to experience success. The Department should also be prepared to offer alternative if the existing activity is too costly o°r -too exclusive. Any time an activity c'sn ,he provided reasonably outside the Department, it should be encouragid to do so. Cultural Activities There is existing in the Portland Metropolitan area an unfathonable amount of arts, drama, craft, music activities. Activities involving these talents and interest are often available through other public or semi-public entities. Groups such as community colleges, private arias groups should be encouraged to offer their wares in Tigard, The Department should be r•-2ady tee assist infacility scheduling and publicity. The Department should also display initiative in servicing talented individuals to shame their skills in Tigard. It might also be worthwhile to make available a series of bus trips to nearby experiences or performances. I again, suggest that a Cultural Activities Committee should be pa;^t of the Department. .' Page 26 — These relationships noted aforehand are described for those already in existence. I suggest that one of the most worthwhile projects of the Department would be to public a seasonal activity brochure listing every recreational. activity .,.'' regardless of source. (Jf i s br/:2226P) a ' i I b Nge 27 e '3s I PROPOSED EXPENSE/REVENUE DISPLAY 1986 (June - December)- .. JUNE JULY ;AUG SEPT' OCT NOV DEC TOTAL Administration Ccordinator $2,000 32,000 $2.000 $2,006 $2.000 $2,000 $2,000 $14,000 Sec,/Recepi. $1,140 $1,140 $1,140 '$1,140 $1,140 51,140, $1,140 $ 7,980 Subsidized Pla round (9 sites) $ 3,000 'Supervisor ..$1,000 $1,000 .$1,000 :,_$18,000 Sr. Director $5,400 $7.200 $5,400 $ 500 Materials $1,000 $ 500 After School (9 Sites) _ Supervisor $1,000 $1,000 $1,000 $1,000 $1,000 $ 5,000 Site Directors $3,600 $3,600 $3,600 $6,000 $16,800 Si "Sites ireials $1,000 $ 100 $ 100: $ 100 $ 300 $.:1,600 Clinics Baseball ' $ 100 Player.-Coach $ 100 $,. 50 :.Umpire r.$ 50 Softball $ 100 Player-Coach, $ 100 $ 50 Umpire $ 50 Soccer $ 100 50 Player-Coach $ 1 " -` : $ 50.. $ 50 Umpire Basketball S so $ 50 Football, Flag $ 25 $ 25 Football.Tackle $ 50 $ 50 Volleyball $ 100 $ 100 Fishing $ 50 $ 50 Camping.. S 50 $ so 50 Hunting $ 50 $ Youth Skills $ 200 $ 200 $ 200 $ 1,000 Contests $ 200 $ 200 Non-Subsidized - - Arts,Crafts Classes-(10) $1,500 $ 1,500 450 $ 450 Dance.'..............( 3) $ 2,000 Summer Sports'Camps $1,000 51,000 Christmas Sports Camps $ 750 S 750 Excursions 3 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 2,400 Outdoor Program $ 600 $1,100 S 500 $ 2,200 'Adult Sports $ 700 1. $ 700 Flag Football $1,000.000 $ 1,000 $ 600 Basketball $ 600 Softball $. 600 $j...600 $ 1.200 - Soccer $ 100 $ 200- $ .200 $ .600 General Classes $2,540 $2,500 S 5,000 TOTAL COST June throuc+h December. 1996 $88,055 Revenues $ 750 $7,7.50 $ 500 $9;125 $ 500 $ 500 $1,490 $20,065 Deficit ($67,990) Page 1 - C o C) o 0 0 0 -+ a oc CD C3. 0000 ooa h e8• o u+ o u+ o Ln u+ Ln o IAN o Ln ao 'Drw n �c t a, v Go n o o c O a o 'D �^ N N v t a m G v Cn L W O O :aO .2I h a U ® o ,4 Ln N - - N C '" O ++ C u- 'v o;Q o a o .M w G c a o 10 N ^i x3 m T G, m O w O >- o _ oo oC �. - O .err G J 'C9 V7 -4 cD L O G C O G C C a `^r o cD h o Lo ..� N un v! i� In x .o u9 r N ri D ry it •{•� ?. 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E-L E- v n v '� 'C :J .;e •.. v v •.+ C: [=. M v O .� '- C ++ G.O +-' ✓ � .G 2 ro [?- v ra A .D W � C.•.t .s .,.; L t'A, -W 0 '•-° GD •rr v c :3 -.-i _ v O O x o 91 ++ •Y r--i q -..L C.++ .a+ o O O •r•+ lu M '} (,^...,ry[ 111 tiJ.6: ."r- y G1 } l V 1 } 04 J C� Li CD LA co LCN ID co Ln co 4T : 111 M h M q U WCl CD 4r a Ln C3 r V �r 3d O GS Q Ln 6 CL ' C E- a. A Q o Ln a 3 S9 m t*! a o A p u C-1 CIA r r, rr v cQa ., o a r Ln o � ;:It N .: M .-1 W o CD a _r J :.p � o r c r N L � O O s O p N u, r O wIr 01 q- LOF r m 14 o _ chi. D.c"I t-7 co N �i t CD w sem.. y c o- U e,�. >..La o w Q c Ln y a yr 0 3t .G. a m1G N cn v N .-+. t,V +-�. c7 "mss t� .y ->•+ e+ .r.. � Ed'+ 10 c*') r-a if• .c:A d+• CD ma (-• 47 L '� U) O C .i: ++ y'ej b+ .cam+ u7 r-d tl! r•{ V7 � N � W N �✓ !F' ' H q T.. N � M •r1 ,� L a o N L N .moi � Ci G1 ST b �..+ N. W A L e-•1 M L a+ 1fl 4 'tl •,4 G'+ 1'. U G a .'� » -i7 L f7 M C? c^, p -s+ ,a 11. -D x Ln 4- V 11% f-: N N Cj U} +a V V G r4 t� 3 •s-' 'p b v cn C .-+ .: ,-r O �n �'J r. O CJ O .•r m w r: f"•,., c " �. to CS u] .�., -J 4C J ti v �•'v © •� Gl v t%l:•✓ r+ ?' R `}' i '. u: N ISM-emmlm�� ;� .. .tit: ;r•n r. F I.M.t -s11 Ji_'C"? I1•_au<;' :Itsdui,. (tides mowed) DATE 11 i t3h 1 Sur..:r.• make 1 2 1 i lei J 3 3 Ia: t:iv a: 3 4 4 , :, 4 r, `I lt`$STGL:31 7 2 J l 2 1 i dig 3 4 4 4 4 4 t+ i 1 Fantio'Cree x. 1 q 7 2 2 1 1 3 3 3 3 3 i t 1 s TOTAL 10 if! ,t) 20 20 " 20 14 10 ggT 8 ,24 7.9 29 29 29 29 27 '•'+ 8 C+C• File Curtis PH:63��17d 12755 S W!ASH P.O.BOX 23397 TIGAHD,CSKE �1972t3 - k i6 March 6, 11986 CI Mr. John Mahler 2844 S.E. 145th avenue Portland, OR 97236 a Dear John.: Thank you for your letter ;which I received today, concerning the Recreation Plan. I` hope that Fre can promptly complete the project and ;gain the necessary approvals.' The Tigard Park Board will hold a special meeting on Wednesday, March 1.2, 1986 at7:00 P.M. at Tigard City Ball to finalize the;Recreation Plan. Please plan to attend and bring with you the final elements of your report which remain. rl;tstauding. Enclosed please find a complete copy of the materials which I have, includiuS my ?Letters requesting further information. Please refer to my December 13, 1985 letter which outlined the remaining elements needed. -St is essential that you.,attend and reconcile with the Park Board. l have advised therm that I-consider their December action to be a tentative approval ., of your plan pending submittal of those few items which I requested from you. You must bring the final elements to the March 12meeting so that the Board can take final action. The Board then will present its proposal to the Budget Committee on`March-19 with the City Council_ expected to- hear the proposal;on April 21. John, I -can't.hold back the Park Board any longer. Their action to terminate your agreement greatly concerned me then and it does now. I have mended fences and argued on your behalf to get the I program back to -Park Board for final .action. The only way for us to be successful now is for you to provide ' ;Job descriptions, program descriptions,, and a review of the City's Park Maintenance Program as outlined in the December 15 memo. In addition, ' I ,suggest 'that you again give thought to editing the content and style of the .report one last time, to be certain that you are comfortable that it is the best product which you can provide. r -�- 927 "a S.W.ASH, €�r .BOX 23 7wN mm11i 1,;i i "s - M, I - INEW '!'iGARD,OREGON 97223 PJ+639-4171 Evil t a' John E9ahler` March 6, 1986 Page 2 Enclosed ars: the`materials which I have _foa-ayarded to all Park Board raembea as for the �3arch l2 meeting. please bring them with you to the meeting and the additions and revisions which we requested. If you can I would appreciate receiving rhea in advance of the meeting; so Ithat we may make copies available for the Board. Please ?sat sae Snow if yoca can ;be he on the 12th with all materials is open Monday from 9-S. Ori` other days, you can requested. our phone line reach rye using 639-4173 after 3 FIM Sincerely; William A. Monahan, Director Community Development I. Encl. A 'f WAM:brd2404P3 a 3 j - Y MEMOf?ANDUM 1-Y OFIIGIA,RD, OREGON To: Members of the Park Board March 6, 1986 FROM: William, A. Monahan, Director, �li��iFr Community Development SUBJECT: Recreation Plan ' On March q', Liz Newton, slob Jean and I Smet with Jim 8laurock and Bob O'Dell to discuss the, status of a .recreat ion program for Tigard. To take the steps necessary to get Budget Committee and City Council consideration, we have called a special ;nesting of the Park Board for Wednesday evening, March 12, 1986 at 7:00 P,,M. at City; ItIall. Your attendance is extremely itTipartant, gas we hope to have John Mahler present to finalize the recreation pian and/or discuss ether ;options for a recreation plan. g have contacted John by mail and requested his attendance. Pleasemake ever-y effort possible to attend The+ materials enclosed show the T` correspondence which we have had with Mr. Mahler and the complete report as we have` it ori G31r asord rrocessit:g system. T haav� again requested that Mr. Wtah3er, T comply with the request of ray_December'13 letter to complete the project. (2405P,N i ' 4 4 ., A!AP, 6 1986 0r 7lG,qR( LA Ell- 5 VD ,f,�, � (�.J' ��s'. `��--� c.�,s c ems.. °� t�r�s.��.,,�.� ��.�t�+�.�_•�,.. s a g January 21, 1986 WASHINGTON COUNrf.OREGON John Mahler 2844 S.E. 145th Avenue Portland, OR 97236 Dear John: I received your letter of January 20, 1986 concerning the Recreation Study. Please be advised that the: City Council was scheduled to discuss the issue ;on both January ;13 and 20. No action was taken, as the Park Board cess not represented. ,Therefore, Y expect that no action will be taken by the Council until February 17, 1936. I suggest that you contact Jim Slaurock or Steve Schreiner, of the Park Board to discuss your report and its status. At the meeting of January 16, the Boardreversed its earlier vote and decided to reject your report. To clarify this siruaticn, g suggest `that ,you immediately discuss the 'issue Yith chemo 1 was not present at the Board meeting. My interest is ;in seeing that the project is completed and that the 'contract is complied with. 1 urge you to get involved with the Board to explain your situation and understanding of gations sa that we do nocreate a situation which is your contract obli counterproductive. Please ,contact Liz Newton of my staff. She can provide you with the phone numbers of Jim and ,Stove. She also';can give you some insight into the proceedings of the 16th. Sincerely, 7 Wi17`iam A. Monahan, Director, Community Development (;4A14:br623l3P) K Z27 S.W.ASH_ P.O.BOX 23397 TIGARD,OREGON 972 PH:639-4171 � ..� aw C� vane- wo - S,A- iTVA ,' k.i+l L.d✓ �.ex. +'q,J��1+ ." ' r^.; Ron TAX nova w_ CQ oo--n'A1'.fes . �e 02ADomflow Q ZZL44 d `°Te'cy 'At MMI t vVASFfifvC90 CCAIi�STY.OREGON January 13, 1486 John Mahler 2844 S.E. 145th Avenue Portland, OR 91236 Dear-John: I have reviewedtheadditional pages submitted by you as an addendum to the Recreation Plan. ' I find that these additions do not fully` address the needs w1iir_h I eypressed in the attached letter of December 13, 19$6< Please provide documentation which 'complies with ray request as soon as possible, but no later than, Januax°,� lb, 1986 at noon. Please deliver the material to Billie Rawlings of;my office. Sincer William Aa Monahan, jU rector, Community Development (WAM:br/2309P) r X2755 ASH P.O. X133 7 7� �3,onF- N97223 PH:939.4971 ' December 13, 1985 WASHINGTON COUNTY.OREGON John Mahler 2844 S.E. 145th Portland, OR 97236 Dear John: Enclosed please find a copy of your Recreation Feasibility Study as it appears on our Fiord Processing system. Please review it and make any revisions or corrections that are necessary. As bre discussed on, the telephone, the City requests the following additions to the report: 1. Further breakdown of the June through December 1986 recreation program by dollar cost and hours. 2. A 1987 recreation program using the same format as in item #I. ' 3. Job descriptions for employees. 4. Descriptions of the various recreation urograms. N 5. In the body of the- report, Page 9, I could appreciate further consideration on the assessment of the park system maintenance. Please discuses this with .Terry McNurlin. Also, Jeanne Caswell of the Tigard Chamber of Commerce has offered to provide input to the study. She can be reached at 639-1656. The Council will hear the recreation feasibility report of the the Park board on Monday, January 13, 1986. a I look forward to receiving the additions. Si - R_, p Wi ' Monahan, Director, Community' Development (gjUI:br/2249P) ccs Jim Bla.urock, Park Board Chairman E 12755 S.W.ASH P.OBOX 23397 TIGARD.{3;aE00N 97223 PH:s.39-$171 n . CiMarch 26 1986 CITY OF TIGARD i BUDGET;COMMIT'T'EE z SUBJECT: PARKS & RECREATION BUDGET PROPOSAL (REVISED) k Gentlemen/Ms. : J Attached please find.' s (revised) Parks and Recreation budget proposal for FY 19$6/87. SUMMARY OF PARK &. RECREATION BOARD 'REVIEW The City of Tigard. Parks and Recreaxtian Board has established the ,following positions: i ) The City Parks are in need of batter maintenance - the first priority of the City must be to maintain they City Parks in a manner -consiFstant with the 'pride residents of Tigard wish to have :for thein: City. 2) Paris Resourcea and F?ecseaation programs arp to Laigh. priarity in E; our . City -;and should be an intregasl part of the services provided by the City. , r.: 3) Park Resources and Recreation programs are best provided an partof a plan that inaurso that all. Tigard residents can benefit :from the s+e iss��s`ortant resources. ' r. 4) The City Cou.ncii (an the recommendation of the Budget Committee) acted properly in commissioning a at.udy to ,determine tile need later and relative support of budget allocations onss for Park and Recreation programs for the City. Further, hawing asatabliahed the strong support Park and Recreation a iron programas have in the City - we strongly recommend that the budget herein proposed be adopted and implemented aeras soon as c possible. k 'This QuMM vY, thy, attached budgets and job di.scri ptlovlS were davaeloped. by° theta Park Board. This actionwas nemceaaitated by the esr Fa® �x`ia�suaaada�fi.ca�nci ezz In than oris t es t nai z � a �o 'Sta+d�r proper .byc ,3En�.. 'Kehler-': . . '$nay fa r' Board a l ,' i?aet:. Yn� 'gsrasT©1ewith the °®b�mhIer"..sport Qrtaa "AND 'carat the x°c�porg dna not ccasa� itute a peara+za and' �ta�crasaati.as�a Pl y. he ahlem report can in its ;pre sent form esa�rva� pdm tur&.'-for future development e�f the.Plan- �ravi�iaa�a®d by tY:sa. y. Board. T sward fa» ?�s 'tba�xt aA vlaable plan- ' ' : parks O nd"FSt�cSC`odtiora c+ n,,be 'raaady for implementationin JAnu ary► 198 7. bsi et Env �irsraa� herein presented ¢sra� tAiev' ieaault of a s r3i eu 1:0n and notion (paaasaa d un animo sly) of the Tigard Parks axed 'Board a 6&ti.ng on March 5, 1986. The:-intent"' Of this daation (a nd subsequent budget reviaioncs) iS to sallow -or the ' R MOM Nmllb orderly development and lmplementati'on of a. Parka and Recreation plan for the City of Tigard. IMPLEMENTATION SCHEDULE ' GOAL FOR - JULY 1, 1986 THROUGH JUNE 30, 1987. REQUESTED AMOUNT: S 62,446 The first six month period of this budgetary period (July 1, 1986 through December 31, '1986) has two mayor goals: 13 To develop a five year Parks and Recreation play that will be implementedstarting January 1, 1987. 2? Through coordination facilitate maximum Utilization and access to existing Parke resources and Recreation activities for all Tigard residents. 3) To develop and implement an "after school" program (three hours per day) at fire sites in the City of Tigard. The second six month period (January 1, 1987 through June 34 1987) also has two major goals 13: Implement the City of Tigard Parke and Recreation Plan. y 2) Coordinate existing. City and Volunteer roan recreation programs �- and integrate these activities into the Cit, » 'a plan to 3.s:sure -effective and efficient use of thecae resources' by all Tigard residents. 3? Continue the after school program for the remainder of the school. year. 4) Develop and initiates a Summer recreation program to be supported by a budget allocation for Py 87088. BUDGET NARRATIVE �T RSt9F3 EL.: SEE JOB AISCRIP' IONS ATTACHED the r�oo �azidtl the Paz 3s:.8�aax e! ks�t. tYae pari . .:o f i 'R:s � `�8a� a y'ia�r e��asm band mt� or ; a$ande 1 87=.s��sc�tilei .cont.ingaht upon ass ti actorg prs�gra�s .-toward' es�abl izhed goal a a d objectives. :�iFTEFa. SCHOOL P�:t3.sR.TI3'$s The after s claocl, gsrogrcn invi.sioned by the Park Beard would ,consist .of-.,a three.-hear,. progra M of supa rvS zed . ' .rSar sti.onal each,.of.-;5.sites ¢g�xsa&sc�k�l�?' ::�scharsls3 �a rouhoaat thsaa City 'a SUNHER'"SPORTS CAMP;EXC8Jff?':3IONS;fJB.TDOOR PROGRAMS-LES IONS. iY ThaaG `programe are projected as self-sustaining programa In P7 179 � 87/88. The mount requested is start up monies The Parc Board is committed to following through with this ..,' stands ready to discuss, amplify project to this end the Board upon or revise the attached budget inanyway necessary to effect our goal of providing a quality parka and Recreation 'prtDgram that the reside=nts of Tigard can view with pride. Respectfully submitted by: Steven A. Schreiner, M.P.A. tattacht ento: Budget (roviSed) City of Tigard Parka and. Recreation Services Job tyiscx tisan C s) : Recreation Coordinator Recreation Admin. Assistant Site,Leaders t 'T S PR;JPOSEL) PgRK:; t RECRf .STION BUDGET FY 86/87'; COST CATAGORY' JULY AUG. SEPT. OCT. NOV. DEC. 1-,.. 'AGEMENT RECREATION COORD. 2350 2350 2350 2350 2350 2350 SECRETARY-RECEPTION 700 700 700 700 700 700 SUPPORT SERVICES 400 400 400 400 400 400 SUBSIDIZED PROGRAMS Summer Playground Supervision Site Leaders Materials After School-Wintar Supervision° Site L,eade m 1204 1204 1204 1204 Materiala COMMUNITY CLINICS Baseball Softball Saaketball Football - Flag Football Tackle Vallyba11 ,'casat3a Svc. Conteat SELF SUSTAINING 4 Cultural Ax-ta Dances t Sporta Camp-Summer SportFa Camp, -Fell _ Exclui zzlons Outdoor- Program Leasona Aamist.. Leader Adult;porta � 'Football-Flag Vall.ybald is TOTAL'COST" L 0 4"sEo®#4 4654 4654 4654 JULY THRU'.DEC ,TOTAL, .,7, INCOhE (PROJECTET 3 440 440. - JULY - DEC COST,:.: 25016 : W.0 _. d-. 3 z, PROP05ED PARKS & RECREATION BUDGET €' FY )86/87 C.r'ST CATAGORY TOTALS' 1, JULY JAN FEB MARCH APRIL MAY JUNE € ' MANAGEMENT DEC '86 RECREATION COORD. 2700 2700 2700 2700 2700 2700 E- SECRETARY-RECEPTION 700 700 700 700 700 700 SUPPORT SERVICES 400 400 400 400 400 400 SUBSIDIZED PROGRAMS � Summer 'Playground Supervlaion 9.20 Site Leaders 3780 Materials 1000 t After School-Winter Supervision t Site Leaders 1204 1204 1204 1204= 1204 ' fr materials 500 100 100 100 100 COMMUNITY CLINICS s: 4�r Ba seb&ll 150 - softball 150 Basketball 100 Football - Flag 50 � �-®otball a Tackle 50 ..r ollybell a 50 a Youth .Svc Contest 200 100SELF SUSTAINING1 �i Cultural Arty Dane s porta Camp--Summer 1000 Sport a Camp-Fall Excuralona 400 Outdoor Programa ram a 600 r Asoldt. .Leader 420 . F aotba-11 F'lasg . �sd E oto-hall�aUnytr ? E r _ - 01a'saes` .; TO*AL °' 255 5504 51 04 5104 5654 5304 12020 Y � IHC0 O CTD) 44CS 440 440 440 = " 1��0 ET COST, 62446 �`< C 1 'I- Z' 01- '1' 1 h :1isU Jt?Ii 1)F-SCRIP'i IC'.N 1"i ICS\ CL)C)hllINATOR 1. DEFINITION This is supervisory and administrative recreation work, generally responsible ' i for conducting city;-wide recreationalprograms. Supervision is exercised by evaluating recreation programs and determining the performance of recreation J employees. Also responsible for hiring part-time employees, determining usage of facilities, assigning employees, and reviewing complaints. Rork involves soliciting community input into recreation programs from`commnity r Ora athletic associations, and individual citizens. The work F also entails formulating and reviewing recreational programs and budget d with a great deal of preparation for the operation. Work is performeI , -initiative and independence and is reviewed through observation, conferences, reports, and the effectiveness of the program. 1 EXAMPLES OF WOM Coordinates and schedules recreation programs on a city-wide basis such_ I as athletic leagues d supervises recreation activity in a Plans, coordinates, administers, anF ; number of recreation centers, ,or city-wide recreation programs. f Supervises and evaluates recreational employees. Publicizes and promotes participation in recreation programs, attends meetings, and speaks to school;.alnd community groups. prepares the operating budget for submission to higher authority. Develops and recommends the implementation of new recreation programs; � reviews and evaluates present programs. Conducts program staff meetings, adz-ises and trains staff members, inter- views and hires new personnel. records and reports of plans, activities, attendance, Prepares and maintains supplies and other information. Meets with citizen groups to detezmine capital improvement needs for I facilities. Y Not all the work performed is specifically described. Supervises activities of site recreation leaders and develops their instruction;programs. a�rities. Supervises recreation administrative assistant's act i IYLEDGES AND SKILLS {At timw of"appointmentL Considerable 'knowledge of programs and practices in one or more 'knowledge recreation,Programs or athletic areas as determined.by.the position. Considerable knowledge of recreation philosophy, planning, and adminis- tration. Knowledge ,of governmental budges: preparation processes and procedures. Still in planning," supervising, -and evaluating the work of,others as re- lated e lated to recreational activites. Skill in_speaking and writing effectively and in gaining public support for recreati;nal 'activities. F I fi t f, ge ? _ i�� CCIi\�t ?: (C>n un t.ictjRICF f — t Skill in coordin,iting various aspects of an athletic recreation program, scheduling events, promoting participation, providing for maiiininint, facilities, and estimating;equipment needed.< Skill in dealing tactfully, courteously, and effectively with civic leaders, public officials, program participants, and the general public. ' }4 6 l,P FY 'f F 4 + .JOB DESCRIPTION: / RECREATIO\ :NDMINISTRATI1T; ASS IST'ANT `' ia1`•T'LES OF WORK � F A. RECEPTION, TELEPHONE, CLERiC:1L I)UrIES t Performs receptionist and clerical duties necessary for City-wide recreation programs. Includes such typical tasks as: 1. Greets and receives public regarding recreation programs and procedures. 2. Responds to telephone callers and the public, and answers questions regarding programs and procedures such as 'scheduling of games, cancellationprocedures,`;team requirements, complaints, facility use, location of events. 3. Takes, routes and delivers telephone messages. 4. pills out forms, receipts, notices, schedules. 5. Types forms and envelopes when necessary; memos, schedules and brier reports to team managers and supervisors.' 6. hakes copies of correspondence, forms, notices; distributes and sends to supervisors, custodians and other concerned people. ; 7. Coordinates coTamunication of rescheduling of games. B. DAY-TO-I°Vf OPERATIONS Fills out permit forms scheduling facility use for recreation programs, practices and competitive events. Includes such typical tasks as: 1. > Prepares yearly charts,for all City athletic playing fields and gyms by filling out-calendar assigning teams, and locations, 2.. . Requests and obtains""pernti.ts for school..fields and gym facilities. 3. .Screens requests £oc £a'exl.aty- " use. " 4. .Assesses "fees for.-facility use:.according to fee schedule.. � S. Maintains accurate records of athletic facilities usage. I 6. Updates:aiid" AAs ��rrect:iops on atiailabili.ty of athletic 'facilities for users. 7. . Responds to questions of field conditions. o , C. SCHEDULING OF C�k%U:S FOR SO CCEI:, 13,\�[:8:�1.;., S0FP).1L.1., BASKS BALI_ ETC. h2'Ol'l t> I111oI'I 1LLOI1 2'C�aI'ji11g .1\'a 1x11 I-1L of i'1C1dF and gyms to .,.. schedule; "aures. Includes such typical ta_ks a_: 1. Places ,teams into leagues according to age, sex, geographical. location and division of play based on registration information. 2. As dates, teams and locations for games. 3. Types schedules and hails to coaches, managers and officials. 4. lakes results of games off recorder, writes onto daily sheets and master standing book. S. Keeps standings current by listing Dinners and losers on recording charts. 6. Reschedules games that were not played because of bad weather or other conditions that resulted in games being cancelled and notifies teams. 7. Mails results and standings to participating members.' KN OhLEDGES F, SKILLS : 1. Knowledge of basic sports programs offered by communities. 2. Knowledge of the basic tulles, terminology and standards of a variety of team and individual sports including baseball, soft- ball, basketball, soccer,, etc. 3. Knowledge of registration and cash collection procedures. 4. Knowledge of principles of scheduling, such as round robin, double round robin, byes, etc. S. Knowledge of office practices and procedures. 6. Knowledje:of general locations of schools and other non--bureau a+-�tlet c :facilities 7. Skill ixa`R-corking`;under pressure conditions. S. kill an xeading and utiderstar�ding,athletic schedules, str�dings, tournament brackets, etc. . skill to reading maps and understanding ,boundaries. 10. Skill in use of standard office machines, suchas telephone, copier, typLu�i�ita�r, 11. Skill in answering, stitching .and holding telephone calls. 12. Skill in responding courteously to the public by telephone or in person. l;.NOWI-LI)C ES v SKILLS (Cont inued) I.i. Skill in fol_lowint, written and oral 1?1St I' :C L iCd1S. 1•I. Skill In :?1'1thliletlC, 1?i aOLI11tin7 'ass-, i:Ill'i 15. Ski ll in oral co2;'?mication. 15. Skill in handwriting clearly. 17. Skill in establishing and maintaining effective working relation- ships with supervisors, subordinates, participants and the; general public. 18. Skill in keeping accurate records. f tREC ii=:` ION SITE: LEADER IiI:F'NITRON is basic rccreation l -work in developing and iazstr,.icting activities or classes in the arts, crafts, :and related subjects. Emplo -ees occupying this position are responsible for the entire;proce:ss, be;girniTig wit.li development of'the subject Ijatter outline •of the acti-:i- ty, through prPsen'Lation or instruction. Typical activities Include tennis, :softball, basketball, painting, ceramacs, d2nce' musk, drama,, swirning, or ;other related ,activities. Nbst'work assignments are general in nature with employees instructing in broad areas of activity.. Ilovever, some specialist positions exist ivhich require advanced knowledge, ab ilit,:, •or ski21 in a particular activity. Employees are assigned to these positions on the basis of interest and capability in the area of speciality.. In .any assign- menti, work is performed with considerable independence and may involve hTrrediate supervision over part'-tirte or volunteer persor el- SuTervi.sion is received" from higher-level .recreation personnel -Who review ,a o-rk through reports and results obtained. EXWIPLES OF.IVOPT Instructs classes in an assigned :general or a specialised recreat Zonal program area; rDnitors attendance at classes:, provides direction to volunteer help_ Keeps accurate attendance records and reports; monitors :colimm.m.ity acceptance of:prograns. Prepares schedules of activi'ties'.for programs; researches rules of activities in which instrcition takes place. Estimates needs for materials :and equipnient and prove for riost efficient use. Not all the Fork perforin�ed is specifically described. R OWTEDGES AM SKILLS (kt time of appointment) Knoxriedge of the ,game :,.Lies .and :strategies of recTeationa.l .actiAr ties in general or in an area of spec i.,Clization- Cm: lrnow7edge gf t'ze poi-acipl.es, methods, =d practices Uf .organ zing in ge and instructing recreation progra nal or an`an area of speciala- zati vn: Ul,l in a--zaiyLing space�c coir i`y eecreati cr reeds .ax d :.�-i :adoptingaograms CO meet needs-0 Skill in supervising wart-tine an ��ral�xtcer "help as needed.. :Skill eine dealing tactful,3V, cour teouslY.y aa°�d. ,ef£ec tai e�y iCITI, public Officials, pregra�n par�ti ipants g .and the ;general,public.. r