City Council Packet - 01/11/1986 January 9, 1986
NOTICE OF SPECIAL MEETING
Notice is hereby given that a special Council meeting, called by the Mayor
with the common consent of the Council, will be held on January 11, 1986 at
9;00 AM, at Tigard City Ball, 12755 SW Ash Avenue, Tigard. The meeting is
called for the purpose of a work session to consider city-wide goals and
policies.
n
i J,dE. Cook, Mayor, City of Tigard
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January 9, 1986
NOTICE OF SPECIAL MEETING
Notice is hereby given that a special Council meeting, called by the Mayor
with the common consent of the Council, will be held on January 10, 1996 at
5,30 PM, at Bergmann's Restaurant, 12725 SW Pacific Highway, Tigard. The
meeting is called for the purpose of a work session with City staff members to
consider departmental issues.
Efphn E. Cook, Mayor, City of Tigard
lwt3585A
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T I G A R D C I T Y C 0 U N C I L
WORKSHOP MINUTES - January 10 & 11, 1986 - 6:05 P.M.& 9:30 A.M.
1. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, and
Jerry Edwards; City Staff; Bob Jean, City Administrator;
Irene Ertell, Librarian, Bill Monahan, Community
Development Director; Jerri Widner, Finance Director.
2. City Administrator presented oral report on overview of City finances
and services levels. . . long range financial situation.
0 Discussion followed.
a. Department overviews. . .
0 Community Development
Development Services staffed to growth fees and workload. . . 360 MF
& 240 SF residential units = 600 dwelling units in 19851 Turnover
and training key concerns. . . OK on general responsibilities but
Code.
- Enforcement suffering. . . planning to redistribute Code Enforcement
responsibilities. . . Business
- Tax needs more emphasis. .. Transportation
- Planning taking increasing amount of Director's time. . . Drainage
problems continue throughout community in new and existing
neighborhoods. REally need decision on 135th LID ASAP. . .
- Downtown interests rising but need support. . .
Public Works - Working on sewer project in 69th Street. Storm
Drainage complaints handling in process. . .
- Street Lighting under review. . . CIP projects scheduled for
March-April. . .
- Parks preparing maintenance needs. . . Building Maintenance position
being advertised. . .
o Library
Open hours increased. . . Children's Libraries has increased daytime
and nighttime story hours. . .
- Volunteer program strong and expanding. . .Volunteer Coordinator,
Jean Lindsay in place. . . Average 10 hours/day now and expect to
expand volunteerism at Library. . .
- WCCLS Automated Circulation progressing. . . Circulation up 15% over
( last year and traffic way up. . . Move next big issue. . . Purchasing
of new materials on schedule. . .
Page 1 - COUNCIL MINUTES - January 10, 1986
Fred Meyer Foundation request in for computer equipment to match
with Rotary $. . .
- Looking for adult computer system also. . . Friends of Library also
alive and well with $10,000 pledge. . . After Hours "Latch Key"
program being deueloped. . . Look to coordinate Library and
Recreation efforts. . . Exploring Literacy Program at new Library. . .
Expect proximity to Senior Center to expand services from Library
to Seniors. ..
- Problems re. WCCLS on governance, cost sharing, and automation
control. . .
- Concerned with ongoing base funding and resources to respond to
increased circulation due to move. . .
Proposed Library District being pushed by County. . . Metro
interlibrary access/loan program in place as 1 year experiment. . .
After School progrpm still unclear, but looking on fee--class
approach. . . Now coorc +- Ating more with School libraries. . .
o Police
- All authorized positions filled. . .
Currently developing the School Resource Officer program with the
School District. . .
Discussion followed on concerns and possible advantages of SRO. . .
Possible Council - School Board meeting, also with TCYS. . .
Radio equipment stored and ready for installation. . . Repeater
system in place. . . Major safety concern now resolved.
Remaining concern about lead-time and response to Metzger/Square
annexation.
Need to develop Policy Options Paper on phase in of City services
to area. . . Need to explore deputigation of Wash. Square Security
personnel. . .
Explore Maintenance of Services Agreement with Sheriff. . .
o Finance & Services/Municipal Court
Department responds to workloads of other department: Personnel,
Payroll, Word Processing, Financial Analysis, Court, etc. . . Alot
of use of temporary part-time staff and "Kelly Girl" staffing. . .
"Cost-savings" in Finance result in offsetting lost revenues. . .
Need to continue on internal audit functions. . .
Currently exploring monthly billing costs. . .
Sewer at $10.72 ($9.25 & 1.50). . .
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Page 2 - COUNCIL MINUTES - January 10, 1986
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Want to work on collection on delinquent accounts. . .
- Central Records workload steadily on rise, eg. Street Vacations
and Public Information. . .
- Concern about share of Fees and Charges in overhead factor, eg. at
100% w/80% cost recovery. . .
- Computer system recommendation still in process.
3. Recess at 9:05 P.M. to reconvene at 9:00 A.M. , Saturday, 1/11/86 at City
Hall.
4. Recovene at 9:30 A.M. at City Hall
a General. Discussion of Department issues continued. '
- Discussion of Officers at At Will doctrine. . . extend At Will tc
Police Chief lith City Administrator recommendation and City
Council Advise. . ./� / at 1/20 . . . and Dept. Heads with new
appointments. . .
- Council listing of concerns and issues. . .
- Review of current Goals and Town Hall comments
5. Break at 10:15 A.M.
6. Goals Workshop
a. Review Concerns and Issues
AD Review City merit system/modify?
CC Council Community Workshops/NH meetings?
AD Dartmouth LID/Litigation. . .Alternatives?
CC Streets CIP
CC Council-Community Relations Program
CC Recreation Program
CC Park Plan & CIP/Open Spaces Plan
CC 135th Ave. LID Improvements
AD Codes Enforcement
AD CC Apr. Workshop, Goals Update & Training
CC Metzger/Square Annexation/NH Meetings
CC Intergovernmental Relations/BV,TU,TSD,CO.
AD TPOA/Total Comp-Med. Market
CC Clear B&C Direction, Work Plans & CC Liaison to B&C Sort
(PR&PC)
AD Streamline Budget,Process
CC Transportation Program! Regional, Public Facility Plan,
Streets CIP, Bus Systems, Support By-Pass, Support MSTIP, Bike
Paths. . . Co. Roads to TG
CC More volunteerism, community involvement, NPO & Public
Information/Education, Annexation Assistance
Page 3 - COUNCIL MINUTES - January 10, 1986
CC Economic Development Assistance, "Seed Money", Downtown
improvements & parking, image, Old City Hall.
CC Urban service delivery/annexation policy resolve double
taxation, intergovernmental cooperation & coordination
AD Long-range growth impact stud, economic base ratio, service
districts & County
AD Social services/Seniors & TCYS (Old PD station?)
AD Curbside recycling & garbage pick-up
CC Adequate Tax Base
AD Police Community programs/schools, NH Watch. . .
AD Storm Drainage/Flood Plain Mgmt/CIP
b. list Council Goals & Priority
1. (23) Obtain an Adequate New Tax Base
2. (19) Develop a Community Involvement & Information Program
3. (19) Support the Metzger/Washington Square Annexation to Tigard
4. (15) Adopt a City Annexation and Urban Services Policy
5. (13) Implement a Transportation Program
6. (6) Support the Board and Committee Programs
7. (6) Expand Cooperative Intergovernmental Relations Programs
8. (4) Support Downtown Economic Development
` 9, (3) Adopt a Parks and Recreation Program
C. Implementation Schedule Discussion
7. General Discussion of City-County issues:
o Law Enforcement Levy
o WCCLS
o Annexations
o Urban Services
o Gas Tax
o MSTIP
8. Adjourn 1:00 P.M.
AM)
City inistrator - City of Tigard
ATTEST:
a
�- City of Tigard
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Page 4 COUNCIL MINUTES - January 10, 1986 t
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CITY COUNCIL WORKSHOP
i
CITY OF TIGARD, OREGON
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5:30 PM, 1/10/86 and 9:30 AM 1/11/86
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1. Call to Order and Roll Call , 5:30 PM 1/10/86
2. GOALS AND DEPARTMENTAL REVIEW:
o Council Goals
o Community Development
o Finance and Services
o Library
o Police
3. GENERAL DISCUSSION
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4. RECESS, AND RECONVENE 9:30 AM 1/11/86
5. GOALS UPDATE AND 1986-87 PRIORITIES
6. POLICY CALENDAR UPDATE
7. GENERAL DISCUSSION
8. ADJOURN
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TOWN HALL RESULTS FROM 1/6/86 COUNCIL MEETING
Two questions were presented to audience for four (4) small group exercises. The
following concerns were addressed by the 25 citizens involved in the discussion.
Question #1: Given what we know of Tigard's growth and change, what would you like to
see different about Tigard in 10 years, vs. just letting things happen?
Group #1
o Real complete study of growth impact in area, including costs.
o Strengthen cooperative agreements with other jurisdictions.
o 15 year, 10 year, and 5 year budgets created.
o 99W 6 217 traffic problems addressed, perhaps widening roads.
Group #2
o Joint recreation program between Tigard and Tualatin (plus other jurisdictions?)
o Economic base — is Tigard to be a primary or secondary employment area?
o Develop a community identity.
o Downtown parking needs addressed with mass transit parking facilities.
o Long range plan to improve citizen participation (more town hall meetings?)
Group #3
o Transportation — get involved in by--pass issues.
0 99W traffic concerns.
o Functioning latch—key program.
o Develop better City identity.
a Improve communication between units, agencies, boards, neighbors.
Group #4
o Traffic — o Other than 99W being main thouroughfare
o Greenburg Road attention
o Scholls Ferry Road overpass or expressway concept
o Development of controlled access and more turn lanes .;
o Work with other agencies on joint issues
o Rising floodplains are concern — cooperate with West Hills/Portland to address issues.
o Protection of greenway areas and wildlife.
o Maintain protect the identity of neighborhoods.
o Transportation systems — improved bus system, more bike paths completed by plan,
safer walking and jogging trails.
o Senior Center services increased.
Page 1 of 2
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TOWN HALL_ RESULTS FROM 1/6/86 COUNCIL MEETING
Question 42: Given the need to make future change for Tigard, what specific things
should we begin to work on this next year or so?
Group #1
o Find a way to communicate with all citizens in a positive, productive way.
o Access to city offices other than 8 to 5. Monday through Friday — be available.
o Treat citizens as we would treat store customers.
o Train employees how to greet people, need positive image of Tigard
o Sell Tigard and services so citizens know what we are and where we are going.
a Tigard School used as example of good image projection.
Group #2
o Support widening of 99W — cooperate with State a^d County.
o Recreation program to voters with tax base — including Tigard and Tualatin.
o Downtown parking.
o Citizen participation and working on City identity:
o Comp Plan available to public in better viable farm.
o Planning Commission give direction with swing of development to east.
o University of Oregon Architectural School for downtown design concept.
Group #3
t o Get new tax base for City.
o Education program for citizens to understand what is happening/complexity of issues.
o Curb pick•-up for solid waste and recycling.
o Annexation of Washington Square and Metzger.
o Work with School District to develop latch key program.
o Greenburg Road and Hall Blvd. traffic — signals?
o Downtown development.
o Tigard Community Youth Services relocation to "old" police offices.
Group #4
a Put new tax base in place.
o Inform public on existing tax dollars being spent.
o Initiate vote by mail especially for tax base issues.
o Expand town hall format — with NPO's — perhaps more often.
o Expand NPO's role in community.
o Inter—City problems studied by Intergovernmental Committee.
o Develop 5 or 10 year plan to designate commercial and residential ratio in Tigard.
o Annexation of Washington Square/Metzger area.
o Full—time volunteer coordinator.
o Senior Citizens bus with volunteer drivers.
Page 2 of 2
lw/3590A
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MEMORANDUM
CITY OF 1IGARD, OREGON
TO: Honorable Mayor and CityCouncil December 17, 1985
FROM: Loreen Wilson, Recorder
SUBJECT: Tigard Goals Development By Boardmanship Seminar Attendees
On December 10, 1985, staff held the first of two Boardmanship Seminars. One
of the exercises done by the participants was to develop a list of goals they
felt should to be accomplished during fiscal year 85-86. That list is set
forth below for your information and use.
TIGARD GOALS FOR FISCAL. YEAR 85-86
(Developed and Ranked By Boardmanship Seminar Attendees - 12/10/85)
SCORE GOAL
48 Promote Tigard unity and identity. . .Visibility. . .Establish distinct
City image. . .Preserve Tigard` s history. . .More volunteers & community
involvement.
42 Revitalize downtown core area for focus in Tigard. . .Address pedestrian
environment in downtown area. . .widen Fanno Creek bridge. . .Establish
city-owned downtown parking area. . .relieve traffic congestion around
Post Office. j
28 ;E,11 adequate tax base.
22 Sell ann=:xation of Metzger/Washington Square area.
22 Master plan for solid waste. . .Study recycling.
21 East-West Bypass. . .work with neighbors. . .signalization
19 Develop workable recreation program. . .Develop method of funding
16 Develop adequate park funding for maintenance and operations, upgrading
and expansion. ;
15 Increase voter awareness and participation.
15 Work for 6 lanes on 99W and Highway 217.
9 Develop "Seed" fund.
8 Restudy 99W off-ramp to downtown area.
8 Plan for and maintain good drinking water.
8 Resolve double taxation issues.
7 Pedestrian Safety (pedestrian environment especially in downtown area) .
7 Dartmouth extension.
7 Develop alternate fund sources (great productivity from existing funds) .
5 Acquire street jurisdiction from County.
4 Preserve historic and natural features.
3 Review and refine Comprehensive Plan.
OTHER AREAS MENTIONED AS POSSIBLE GOALS
o Develop new neighborhood watch groups.
o Road safety goals.
o Upgrade and fund Police/School programs.
o Develop formal working relationships with service clubs, chamber of
commerce, civic organizations, etc.
o Develop visibility of all park areas.
a Expand and maintain all infra-structures.
o Develop Tri-Met park & ride areas.
o Continuation of Senior Center Project.
lw/3539A