The URL can be used to link to this page

City Council Packet - 10/21/1985 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING agenda item needs to sign on the appropriate STUDY AGENDA sign-up sheet(s). If no sheet is available, OCTOBER 21, 1985, 7:00 P.M. ask to be recognized by the Chair at the start FOWLER JUNIOR HIGH of that agenda item. Visitor's agenda items are 10865 SW WALNUT asked to be 2 minutes or less. Longer matters TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator. 1. REGULAR STUDY MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items: Motion to approve as amended 2. VISITORS AGENDA (2 minutes or less, please) 3. TMC/CODE HOUSEKEEPING RATIFICATION - ORDINANCE NO. 85- 0 Legal Counsel 4. ORDINANCE NO. 85-39 AN ORDINANCE AMENDING SECTIONS 1b.42.020(c)(6), 18.68.040, 18.70.030, 18.72.030 AND 18.130.150 OF THE COMMUNITY DEVELOPMENT CODE AND DECLARING AN EMERGENCY. (ZUA 5-85) o Second Reading Required 5. CABLE TV RENEGOTIATIONS REPORT - RESOLUTION N0. 85- 0 Councilor Scott and MACC Representative 6. CIVIC CENTER PROJECT REPORT o Civic Center Advisory Committee 7. HALL BLVD. - BURNHAM LID d85-01 DISCUSSION o Community Development Director 8. CAPITAL PROJECT/LID REPORT o Community Development Director 9. LIBRARY DISTRICT DISCUSSION o Librarian 10. SERVICE LEVEL PRIORITIES WORKSHOP 10.1 Finance and Court 10.2 Library 10.3 Community Development 10.4 Police 11. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to Adopt consent agenda - Discussion? - Motion to Amend?: 11.1 Approve Council Minutes: October 14, 1985 11.2 Receive and File: Community Development Land Use Decisions Work Programs Old City Hall Sale Status Report RFP For Telecommunications System - Civic Center 11.3 Approve Police Control Budget Plan 11.4 Approve Call For Council Meetings As Listed: 10/23/85 - 6 - lU PH - Executive Session - Tigard City Hall 11/04/85 - 6 - 10 PM - Executive Session - Tigard City Hall ( 11/11/85 - 7 10 PM - CANCEL COUNCIL MEETING 11/13/85 - 6 - 10 PM - Study Meeting/Exec. Session - City Hall 11/20/85 - 6 10 PM - Joint Meeting With Beaverton City Council - Location To Be Determined 11.5 Approve Shadow Hills II (Letter of Commitment) Partial Release, request No. 2 12. NON-AGENDA ITEMS: From Council and Staff 13. EXECUTIVE SESSION: The Tigard City Council will 90 into Executive Session under the provisions of ORS 192.660 (1) (d) b (h) to discuss labor relations and pending litigation issues. 14. ADJCURNMENT lw/3273A COUNCIL AGENDA — OCTOBER 21, 1985 —PAGE 1 T I G A R D C I T Y C 0 U N C I L REGULAR MEETING MINUTES - October 21, 1985, 1985 - 7:00 P.M. 1.1 ROLL CALL: Present: President, Tom Brian; Councilors: Phil Edin, Jerry Edwards, and Ima Scott; City Staff: Bill Monahan, Community Development Director; Tim Ramis, Legal Counsel; and Jerri Widner, Financle Director. 1.3 CALL TO STAFF AND COUNCIL FOR NV'N-AGENDA ITEMS There were no non-agenda items. However, Councilor Edwards updated the Council on his progress with 911. Councilor Scott reported a parking lot problem to Bill Monahan. 2, VISITORS AGENDA--Volunteer of the Year, Howard Williams was awarded a framed picture of the Windmill in honor of his volunteer efforts. 3. TMC/CODE HOUSEKEEPING RATIFICATION - ORDINANCE NO. 85-41 Councilor Scott moved to pass this ordinance. Councilor Edin seconded. Approved by unanimous vote of Council present. 4. ORDINANCE NO. 85-39 AN ORDINANCE AMENDING SECTIONS 18.42.020(c)(6), 18.68.040, 18.70.030, 18.72.030 and 18,130.150 OF THE COMMUNITY DEVELOPMENT CODE AND DECLARING AN EMERGENCY. (ZOA 5-85) Tom Brian declined to take any action on this ordinance. Phil Edin moved to pass this ordinance. Jerry Edwards seconded. Before the vote was taken on the motion, a ruling was asked about the validity of the unanimous vote on the first reading. Tim Ramis, City Attorney, stated that the first reading of the ordinance was all that was needed. The motion was not acted upon. 5. CABLE TV RENEGOTIATIONS REPORT - RESOLUTION NO. 85-84 Bill Tierney from MACC reported on the negotiation process with 'Storer Metro indicating three major changes to the current agreement in regard to delivery of service, rate fees to public institutions and service areas. Councilor Edin moved to adopt the resolution. Councilor Scott seconded. Approved by unanimous vote of Council present. 6. CIVIC: CENTER PROJECT REPORT The Civic Center committee reported their concerns regarding the construction of the new Civic Center; framing lumber used, bulge in the library, gradings, courtyard canopy etc. After discussion about the role of the staff, inspectors and the architect, President Brian suggested that any concern with the construction progress be directed to Joy Martin, who would then contact the architect. 7. HALL BLVD. - BURNHAM LID #85-01 DISCUSSION Councilor Edwards moved to adopt the staff proposal of 50 ft. curb to curb standard with 60 ft. minimum right of way. Councilor Scott seconded. Vote: 3 yes, 0 no and 1 abstention. 8. CAPITAL PROJECT/LID REPORT The Council discussed the capital projects report with staff. On Greenburg/Tiedeman the Council would like the 1/2 street improvement done and the light. On 72nd., Council consensus was to make the _ modification on the corner of Carmen and 72nd. ti CITY COUNCIL MINUTES - OCTOBER 21, 1905 - PAGE 1 9. LIBRARY DISTRICT DISCUSSION Irene Ertell updated the Council on the discussion of forming a library district. Council consensus was to agree with the recommendation of the Library board and staff, work with the City of Tualatin on passing legislation to form an intergovernmental cooperative similar to MACC and to wait for more information about a district. Recess 8:55 - 9:05 10. SERVICE LEVEL PRIORITIES WORKSHOP The service level priorities discussion centered on the philosophy of determining service levels. Council felt this should be discussed before determining departmental levels of service. General consensus was to set up a special meeting with budget committee after the 11/6/85 meeting. but before the 1986-87 budget process begins. 11. CONSENT AGENDA Councilor Scott moved to adopt the consent agenda. Councilor Edin seconded. Councilor Edwards moved to remove item 11.3 from the motion. Councilor Edin seconded. Approved by unanimous vote of Council present. Council would like more information on the details of the control budget. Councilor Brian and Councilor Edwards will meet with the Chief and report back to Council. 11.3 was not acted upon. 11.1 Approve Council Minutes: October 14, 1985 11.2 Receive and File: Community Development Land Use Decisions Work Programs Old City Hall Sale Status Report RFP For Telecommunications System - Civic Center 11.3 Approve Police Control Budget Plan 11.4 Approve Call For Council Meetings As Listed: 10/23/85 - 6 - 10 PM - Executive Session - Tigard City Hall 11/04/85 - 6 - 10 PM - Executive Session - Tigard City Hall 11/11/85 - 7 - 10 PM - CANCEL COUNCIL MEETING 11/13/85 - 6 - 10 PM - Study Meeting/Exec. Session - City Hall 11/20/85 - 6 - 10 PM - Joint Meeting With Beaverton City Council - Location To Be Determined 11.5 Approve Shadow Hills II (Letter of Commitment) Partial Release, request No. 2 12. NON-AGENDA ITEMS 13. EXECUTIVE SESSION 14. ADJOURNMENT—•10:10 P.M. uty city Recorder - City of Tigard ATTEST: City of Tigard , /1098F) 1: CITY COUNCIL MINUTES - OCTOBER 21, 1985 - PAGE 2 i TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING agenda item needs to sign on the appropriate BUSINESS AGENDA sign-up sheet(s). If no sheet is available, OCTOBER 14, 1985, 6:00 P.M. ask to be recognized by the Chair at the start FOWLER JUNIOR HIGH of that agenda item. Visitor's agenda items are 10865 SW WALNUT asked to be 2 minutes or less. Longer matters TIGARD, OREGON 97223 can be set for a future Agenda by contacting either the Mayor or City Administrator. 1. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provision« of ORS 192.660 (1) (d) d. (h) to discuss labor relation and pending litigation issues. 2. REGULAR BUSINESS MEETING: i 2.1 Call To Order and Roll Call 2.2 Pledge of Allegiance 2.3 Call To Staff and Council For Non-Agenda Items t k 3. VISITOR'S AGENDA (2 Minutes or Less, Please) 4. VOLUNTEER OF THE YEAR PRESENTATIONS o Mayor Cook 5. KEYS TO THE CITY o Mayor Cook 6. METRO REPORT ON TRANSFER STATION AND SOLID WASTE/RECYCLING o Doug Grennan, METRO 7. TEMPORARY USE TU5a--85 -- LARRY SCOVILLE - RESOLUTION NO. 85- 0 Community Development Director 8. CODE HOUSEKEEPING REVISIONS - ORDINANCE NO. 85- 0 Community Development Director 9. PUBLIC HEARING: ZONE ORDINANCE AMENDMENT ZOA 5-65 THOMAS J. HOLCE b RICHARD KADEL Review Planning Commission's recommendation to allow auto body shops as a conditional use in the I-P (Industrial Park) zone. (Chapter 18.68 of the Community Development Code.) o Public Hearing Opened o Summation by Planning Staff o Public Testimony: Proponents, Opponents, Cross Examination o Recommendation by Planning Staff o Public Hearing Closed o Consideration by Council 10. ANNEXATION PLANNING AREA AGREEMENT - RESOLUTION NO. 85- 1 City Administrator 11. PUBLIC HEARING: COMPREHENSIVE PLAN AMENDMENT CPA 9-85 THE NORT'11WES1 TIGARD ANNEXATION NPO N 7 A request by the City of Tigard to consider annexation of 88.08 acres into the City of Tigad under ORS 199.490 (2)(a) Triple Majority Annexations. The land is located south of Old Scholls Ferry Rd north of the current western City boundaries and east of SW Murray Blvd. (WCTM 1S1 33C, lots 1200, 1100, 601, 602, 604, 600, 603, 500, 502, 503, 400, 300, 501, 700, 301, 800. 1301, 1302, 1300, and 1101). o Public Hearing Opened o Summation by Planning Staff a Public Testimony: Proponents, Opponents, Cross Examination o Recommendation by Planning Staff o Public Hearing Closed o Consideration by Council 12. 68TH AVENUE/PARkWAY LID N35 - PHASE IV - CALL FOR BIOS o Community Development Director 13. GREENBURG/TIEDEMAN LID #05-02 - PHASE I o Community Development Director 14. LID POLICY CODE AMENDMENTS - ORDINANCE NO. 85- 1 Administrative Assistant 15. STREETS PUBLIC FACILITIES PLAN DISCUSSION o Community Development Director COUNCIL AGENDA - OCTOBER 14. 1985- PAGE 1 16. COUNTY ROAD ACCEPTANCE DISCUSSION-REPORT o Community Development Director 17, COUNCIL LEAGUE OF OREGON CITIES CONFERENCE APPROVAL o City Administrator 18. CONSENT AGENDA: Thirse items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item Le removed by motion for discussion and separate action. Motion to: 18.1 Approve Council Minutes: September 11 b 30, 1985 ,., 18.2 Receive and File Community Development Land Use Decisions 18.3 Approve Bid Award For Library Furnishings 18.4 Approve Call For Bid For City hall High Density File System 18.5 Approve Policy S Administration Rules - Resolution No. 85- 79 18.6 Approve LGPI/Personnel Rules Consultant Contract Proposal 18.7 Approve Bid Award for City Hall Furnishings - Partitions 18.8 Approve Revised Council Calendar 18.9 Approve Partial Bond Release - Shadow Hills 11 ($92,664.00) 18.10 Approve Acceptance of Street Non-Remonstrance Agreement - SW Hail Blvd. - Patricia L. Sigler 18.11 Approve November Newsletter Draft 18.12 Approve Bond Release, Street Dedication 6 Non-Remonstrance - Gene Remkiet 18.13 Approve Street Dedication S Non-Remonstrance Agreement - Donna Bouman 18.14 Approve Non-Remonstrance Agreement - :35th Avenue LID - Cotswald Meadows - Russ Krueger 18.15 Approve Non-Ramon%tranca Agreement - 135th Avenue LID - Cotswald Phase II, OR--AK Corporation 18.16 Approve Sewer and Street Fund Contingency Transfers - Resolution No. 95-_10 18.17 Approve Durham Road Extension Street Dedication Land Trade Agreement - Qac 'crust 18,18 Approve NPO N3 Appointment - Chris Bednarek 19. NON-AGENDA ITEMS: From Council and Staff 20. ADJOURNMENT lw/3271A .s COUNCIL AGENDA - OCTOBER 14, 1985- PAGE 2 i CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING In the Matter of the Proposed 1 l/��i✓�'/11C � .�DTi t'/rJ STATE OF OREGON ) County of Washington) ss City of Tig rd ) being first duly sworn, on oath depose and say That I posted in the following public and conspicuous places, a copy of Ordinance Number(s) S0' -- which were adopted at the Council Meeting dated _/,/'-f f copy(s) of said ordinanc (s) being h�re o attached and by reference made a part hereof, on the A RtCday of .0e, 1985. '' 1`�°'9/'` I. C, ry y � Subscribed and sworn to before me this day of 1985. � '336•• - fes' d�a4' f ;eNotary Public for Oregon My Commission Expires: r_ F r CITY OF TIGARD, OREGON AFFIDAVIT OF POSTING En the Matter of the Proposed STATE OF OREGON ) County of Washington) ss City of T' and ) I, T .� being first duly sworn, on oath depose and say. That I posted in the following public and conspicuous places, a copy of Notice of Ordinance Consideration for the Council Meeting dated /C'/Z � Std a copy(s) of said ordinance(s) being hereto attached and by reference made a part hereof, on the day of1985. Subscribed and sworn to before me this -day of L�d�8 L 1985. x , Notary Public for Oregon t 'S My Commission Expires: - "e7 •`.iii P.• .. '. r ORDINANCES TO BE CONSIDERED BY THE TIGARD CITY COUNCIL At the meeting of TIMES PUBLISHING COMPANY Legal P.O.BOX 370 PHONE(503)684-0360 Notice 7—6 5 JL4 BEAVERTON,OREGON 97075 ~ Legal Notice Advertising ��1VED * e ❑ Tearsheet Notice CT 21 ,96) City of Tigard CITY e PO Box 23397 e 0 Duplicate Affidavit OF r�cahfl Tigard, OR 97223 a AFFIDAVIT OF PUBLICATION STATE OF OREGON, COUNTY OF WASHINGTON, )as' lTheresa But cher being first duly sworn, depose and say that i am the Advertising Director,or his principal cleric, of the a newspaper of general circulation as defined in ORS 193.010 and 193.020;published at Tigard In the aforesaid county and state;that the 'Perrlllar Study Mee ing a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for--_-I----succsselve and consecutive in the following issues: October 17 , 1985 _ Subscribed #O before me this Oct. Notary Public for Oregon My CommissionrExpires: -9/20/88 AFFID"IT x A _ ib CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 21, 1985 AGENDA ITEM ##: DATE SUBMITTED: October 14, 1985 PREVIOUS ACTION: Charter Amendment ISSUE/AGENDA TITLE: Code was scheduled for 11/5/85 election Housekeeping Ratification Ordinance PREPARED BY: Loreen Wilson ill y REQUESTED BY; City Attorney DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY The City Council has sent a ballot measure to the voters, on the 11/5/85 election, to change the Charter language regarding ordinance adoption requirements to conform to state law. To remove any concern regarding interpretation confusion regarding the method of enactment for ordinances since the incorporation of the City, Legal Counsel has recommended adoption of the attached ordinance. ALTERNATIVES CONSIDERED 1. Approve the attached ordinance. 2. Amend the attached ordinance. 3. Take no action at this time. SUGGESTED ACTION Approve the attached ordinance. lw/3302A °. MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and Councilors October 16, 1985 FROM: Loreen Wilson, Recorder SUBJECT: Ordinance For Kadell 'LOA Approval Please bring your copy from the 10/14/85 packet. 1w/3329A l i t i 1 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 21 1985 AGENDA ITEM #: DATE SUBMI'1TED: October 14, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Cable TV _ -— Renegotiations Report PREPARED BY: Loreen Wilson REQUESTED BY: Bob Jean _._. DEPARTMENT HEAD OK: CITY ADMINISTRATOR: _ POLICY ISSUE Council has previously determined to be a member of the Metropolitan Area Communications Commission (MACC). INFORMATION SUMMARY MACC has been renegotiating the cable franchise agreement with Storer Cable with the assistance of the Franchise Renegotiating Policy Committee, on which Councilor Scott represented Tigard. The attached resolution and agreement summary have been unanimously recommended to you for approval by the Committee and the MACC Board. If you wish to read a ropy of the full agreement, there are copies on file with the City Recorder. ALTERNATIVES CONSIDERED 1. Approve agreement by adopting Resolution and Authorize Mayor to execute contracts. 2. Oppose agreement. SUGGESTED ACTION Motion to approve Resolution and authorize Mayor to execute contracts. lw/3302A t - to�>� 1\4E �'I'ROPOLITAN AIJEA COMMUNICATIONS COMMISSION 12655 S.W. Center Street • Suite 390 . Beaverton, GR 97015 • (503) 641-0218 i 641-0166 September 30, 1985 To: Governing Bodies of Member Jurisdictions From: Robert E. Haas, Chairman of MACC City Councilor, Tualatin I am transmitting to you an agreement which upon unanimous consent of all our member jurisdictions will amend the cable television franchise agreement between the members of the Metropolitan Area Communications Commission and Storer Metro Communications, Inc. This agreement was renegotiated over the past several months following the approval of all of MACC's member jurisdictions to enter into renegotiations. The final agreement incorporates your community's input through your representative at MACC and your rep- resentative to the special Franchise Renegotiating Policy Commit- tee as well as through testimony provided at a public hearing. The agreement has been unanimously approved by the MACC Board and the Franchise Renegotiating Policy Committee. Enclosed with this overview of the renegotiations is an item by item summary of the issues discussed during the renegotiations and the legal language amending the existing agreement. Before dis- cussing the substance of the renegotiation, I think it is impor- tant you know the process that was followed to reach this recom- mended amendment. MACC authorized a special Franchise Renegotiating Policy Committee and charged the Committee with reaching a negotiating position and acutally doing the face to face negotiations with Storer Metro. Each member jurisdiction was asked to approve entering into the renegotiations and to appoint a representative to the Committee. The jurisdictions agreed and the Committee formally started its work in late June. Following a number of meetings, including a presentation by Storer Metro and a public hearing, the Committee formed a negotiating position and provided it to a seven person negotiating team consisting of Shirley Huffman, Mayor of Hills- boro, who served as chief spokesperson; Eve Rillpack, Washington County Commissioner; Carol A. Maul, Beaverton City Councilor; Daniel Scheans, Representative from Rivergrove; William Young, Mayor of Lake Oswego; Daniel B. Cooper, MACC Legal Counsel; and William J. Tierney, MACC Administrator. The team negotiated five times with Storer Metro and each session was carried live on cable channel 12, the government access channel. On September 51 a ten- tative agreement was reached. It was taken before the Franchise Renegotiating Committee on September 17 and before the MACC Board on September 18. Both unanimously approved it and recommended the city councils and county commission approve it. 2 As you can see, we followed a deliberative process which tried to involve each member jurisdiction and allowed for public hearing. Almost every committee meeting and the negotiating sessions were televised on cable. The result of the process is an agreement which is reasonable, provides some relief to Storer Metro and gives some benefits to MACC and the subscribers. You will recall Storer Metro requested changes in the existing Franchise Agreement because of the financial condition of the cable system and the changing nature of the cable industry. They proposed eliminating their responsibility to operate community access television and the public communications network, elimi- nating certain capital expenditures, fully controlling all new construction and reducing franchise fees. The purpose of the proposals was to allow Storer Metro to earn a rate of return on their investment, simplify the regulatory relationshipp with MACC, close open ended franchise commitments and allow Storer Metro to concentrate on the residential subscriber network. MACC, although sensitive to some of Storer Metro's problems, did not agree with all their requests. We recognized the financial difficulties Storer Metro faced and were willing to make some amendments to help them improve their financial health. However, we did that in the context of trying to insure subscribers received good service and protecting some of the public benefits originally committed to by Storer Metro. .. We succeeded in negotiating into the Franchise Agreement quality of service standards related to telephone answering, technical service response and technical quality. The standards are specific and enforceable. We also succeeded through the process to have community access television run in the same manner as it is today. Storer Metro's original request was to stop operating access and turn the capital equipment over to MACC. Regarding the Public Communications Network, the separate cable network available �o public institutions which employs cable technology to provide sophisticated telecommunications applica- tions, we made changes which we believe will allow the network to be tested to see if it will be a viable resource in our commun- ities. We agreed to allow reasonable and competitive rates to be put in place July 1, 1986, and agreed to reduce funds available for demonstration projects. Storer Metro will continue to operate the PCN for a four year developmental period and they agreed to operating performance standards we proposed. We have an incentive clause which allows for up to a two year franchise extension if the network is operated properly and rates are competitive. The PCN will be operated as a competitive business and will continue to operate after the development period if the market can support it. We are comfortable with this approach because we agree with the philosophy the network should be self supporting within a reasonable time frame. MACC will continue to be involved in the { development of the PCN. y 3 Through the renegotiations, we clarified some of the language in the existing agreement and added new language to make the agree- ment more enforceable. For operations of the PCN, quality of ser- vice provisions and channel lineup changes, we wrote the clauses so they are clear and enforceable. We also added a clause stating both parties have agreed to the changes and will not attempt to modify them by litigating the issue under the Cable Communications Policy Act. The agreement you are considering is fair to all parties, and I hope you concur with the thinking of the Franchise Renegotiating Committee and the MACC Board and approve it. Although it makes changes in the basic agreement, they are changes that will help to improve customer service, provide more clearly articulated and enforceable franchise requirements, and protect some of the public benefits originally committed to by Storer Metro. We have followed a process to reach this recommended agreement which has been open and involved the member jurisdictions and the public. We used the cable television medium to com.'nunicate and to keep people informed. It was a difficult and trying negotiation but looking back on it, I think it has strengthened MACC and improved our relationship with Storer Metro. t _ } 3 A4EMETROPOLITAN AREA CO CATIONS COMMISSION 12655 S.W. Center Street • Suite 390 + Beaverton, OR 97005 • (503) 641-0218/ 641-0166 September 30, 1985 TO: MACC MEMBER JURISDICTIONS FROM: WILLIAM J. TIERNEY, MACC ADMINISTRATOR RE: STORER METRO CABLE TELEVISION FRANCHISE AGREEMENT RENEGOTIATIONS Enclosed is the Cable Franchise Renegotiation package " for your consideration. Included in the package is a resolution for you to act upon, a summary memorandum from Robert E. Haas, MACC Chairperson, summary of the items discussed, and three copies of the legal �. language. Passage ;-by your .council/commission, please execute and return` a" cQrtfied copy- of the resolution and tell three ;copiers of the legal languagtr: 'We _ s+ill ;llrrange for " Storer ; t�etrd to sign the amendment and t*burn s, copy to you. s Ir t'y. WJT/tmm Enclosures cc: MACC Board Representatives and Alternates Storer Metro Press �,. S l•S'EbY "7eCr"�_ h1 : 1 cLrit ;,riue 't,:, r;,arsape, cooerate aria walrita:, Tne PCN for, a oeveiooment period of four years. At the end of the ceveloomerit period. Storer Metro is relieved of its obllcatlor, on the PCN. b. User fees will be collected starting July 1, 1996. Storer- Metro will be responsible for setting rates which are competitive to current charges for sirr:i lar services. Storer Metro will cc•llect 100% of the user fees and be responsible for arty financial difference between the amount of fees collected and the actual costs to operate the PCN during the deve CDMent period. Storer Metro will not recuest MACC to invest any of its own franchise fee funds into the PCN curing the development perioc. C. MACC is concerned that rates are set so that they encourage use. We concur with the rate philosophy that Storer Metr,_• grovidec at the August 28 neootiatinc session. At that time Storer said rates would be 20% to 25N below rates for similar services or other telecommunication providers. To insure the rates are competitive the following will be incorporated into the Agreement : 1. The parties will reach a mutually agreed upon process fore MACC to have input and involvement in Storer Metro' s rates for PCN use. E. Storer Metro will. orovice to MACC a list of the in:tia: rates for PCN use and a methodology for adjusting the rates during the oevelopmer,t period. MACC, as part of the renegotiations, will acceot the rates and the methocoloev for ad,iustino them. D. Storer Metro. together with MACC, will assess t-le status Of the PCN after- two years. If the prognosis for the PCN' s ability to reach a self-sucoorting status within the four year develooment period appears to be Door, Storer Metro and MACC may acres to terminate DCN operation prior to the end of the r develooment period. MACC/STGRER METRO SJ!''MARY OF RENEGOTIATIONS SEPTEMPER 9. 1985 CStrarer` !Yte-;r ca ar:t-e ES t'lst oDer^c.t 7.Y:CDeT'f��r^r�iae�.YiCE stancares w-_I I of est,anlisnec arcc enfc.rcec[ c ;rine Starer h;etr-c' s ccer^aticns of the 'ne fc,llowinc- perforr,",arice stancar'c5 will Ge incorcmirated int- tMe Aor^eer+lE?Y4t r*'C": wi l i meet te^ meal s.7L 1{ iCc�L 1OYts. a� IYCICcttF6 Ir Sect ion 5. 1L '"echr.iral Standards r_,f the Franchise Acreement. R. PCE will orovice +115 don:v (!E qu.mv vicnec. reference) on Pilot Carrier 301.5 at the line of aemarcation for all PCN users. 3. Storer Metro will install, proof and activate cable at users' sites within sixty (60) days of a request for PCN use. 4. Storer Metro reaffirms it will provide services on the PCN as indicated in Section 5. 5 Capacity and Capability for Institutional _Services. Storer Metro will be responsible to provide all equipment necessary to Provide such services on the PCN, except for necessary equipment on the user' s side of the line of demarcation. 5. Storer Metro shall maintain a repair force of technicians capable of resoondinq promptly to all reouests for service by PCN users. 6. Storer Metro shall provide, at a minimum, service and repair according to the following response times. During normal working hours (Monday to Friday, 5:00 a.m. to 5:30 p.m. ), the response shall not exceed two (2) hours except for extraordinary circumstances related to PCN operations and maintenance. During nonworking hours, the response shall not exceed six (6) hours. Response shall mean a technician is working on the Network in an effort to correct the service problem. 7. Storer Metro will operate the PCN with due diiicence. F. PCN cable drops will be accomplished following the same cost sharing provisions as those established for RSN cable drops into public institutions. G. MACC and Storer Metro will cevelop and, as part of these renegotiations, agree to a PCN management, operation and maintenance plan which will be in effect during the development period. -2- - MEW MACCISTORER METRO SUMMARY OF RENEGOTIATIONS SEPTEMBER 9, 1985 r:. At the enc of the development oer-iod ano thereafter, MACC( \� shall have the ripht to take possession of the PCN as or000sec dy Storer Metro in its April 1. 1985 letter if Starer- Metro does not continue to operate the PCN. Storer Metro sna'. l give MACC a ISLA day notice of its intent not to operate the PCR,. 1. The starting oate for the oeveioamentai perioc is July 1, 19b6, Zf MACC cetermir:es t'-,at Storer Metro has met the performance standares set forth in paragraph Number 5, and has set and adjusted the rates according to paragraph Number 3 set forth above, for a period starting with the effective date of agreement of these renegotiations and running to July 1, 1988, MACC shall grant to Storer Metro a one year extension of the Franchise Agreement. Provided Storer Metro meets the provisions for an additional two year period, MACC shall grant to Storer Metro an additional one year franchise extension. Failure to meet the performance standards and the rate and rate adjustment provisions shall be considered a material breach of the franchise and subject to applicable penalties. K. Storer Metro will forgive MACC the money owed as a franchise advance. MACC will use the $193, 000 franchise fee advance for its extraordinary costs for renegotiations and for / demonstration projects on the PCN. Storer Metro is relieved t, of all other demonstration project grants. L. If Storer Metro continues to operate the PCN, performance standards continue to apply. II. CQMMUNITY_ ACCESS_TELEVISION: NO CHANGES IN THE FRANCHISE AGREEMENT. III. INTERACTJVE,_SERVICES,, CAPACITY AND CAPABILITY: A. Storer Metro will introduce, market and operate on the Residential Service Network any interactive service at the time MACC and Storer Metro jointly determine it is operating profitably on 20% of the interactive capable cable television systems in the United States. To determine if the service is being provided profitably, MACC and Storer Metro will survey to determine that the interactive cable service is being provided voluntarily and is an oncoing service. If a third + party is necessary to provide an interactive service and Storer Metro in good faith is unable to secure the third party, MACC may waive this reouirement per Section 4. 7. _s -3- Q MACC/STORER METRO SUMMARY OF RENEGOTIATIONS SEPTEMBER 9. 1985 B. St carer !r:et ro will Y-eo,--.rt to MACC, a z least yearly, on i t s efforts to develoa interactive services and their financial viability. C. Uz)ori antroduct ior, of ar; interactive service, the service will be available to all areas cf the franchise territory. Exaeriments anc beri,.-�nstra- ions rrav take place. D. All tri.crik, amc:l i f iers ar,d line extencers will have return modules within 24 months of the effective date of this agreement. IV. CONSTRUCTION: A. Isolated Homes 1. Homes within 200 feet of existing plant will be served at the standard installation rate. Homes between 200 feet and 500 feet of existing plant may be served by a 50/50 cost sharing between the homeowner and Storer Metro. For installations beyond 500 feet,, the homeowner may pay the full cost beyond the first 500 feet and share 50/50 in the cost between 200 and 500 feet. .,_ 2. Extensions shall be measured from the end of the existing plant. 3. Street bores to bring plant to the requesting homeowner' s side of the street shall not be included as part of the extension. 4. Isolated homes are located in areas with less than 35 homes per mile. 5. The amount of cable construction as measured in feet, which is the basis for the cost sharing, will be computed as follows: Start at a point at the end of the existing cable plant exclusive of a street crossing. The actual length of cable needed to extend from the starting point to the subscriber' s home shall be the total number of feet. The cost of the project from the starting point to the home shall be divided by the total number .7f feet. The resultant cost per foot shall be used to compute each party' s share. -4- MACC/STORER METRO SUMMARY OF RENEGOTIATIONS SEPTEMBER 9. 1965 C B. New Subdivisions: I. Storer Metra will be recuired to builc, activate, proof and sell cable in new subdivisions within sixty (60) days of the time when 50% of the suadivision' s potential dwelling units have been issued builcirip permits or 25% of the subdivision' s potential dweliinp units have contracted for cable television. E. If plant extension of the existing cable plant exceees 200 feet times the number of planned dwelling units in the new subdivision to reach the beginning of the new subdivision, Storer Metro may consider the new subdivision as isolated homes. Starting point to compute distances is the end of existing cable plant. 3. MACC, as a franchise obligation, will notify all member ,jurisdictions to addStorer Metro to their lists so Storer Metro will be notified of municipal considerations of new subdivisions. C. Ml�jlt iple,_Pwel I Ing_ Wnits: Storer Metro will be required to provide cable to any MDU complex in which the owner requests service and in which the average cost per unit for construction is equal to or less than $150. 00 (1965 dollars - to be inflated by a mutually agreeable construction inflator). The total cost is divided by the number of units to determine the average cost and shall include only the costs of line extensions and pre/post wiring of the units on the complex' s property. V. FREE, RESIDENTIAL SERVICE/FREE CABLE_ DROPS ?O PUBLIC INSTITUTIONS: A. Public institutions may be charged for residential cable subscriptions. The rate shall be no creator than the rate charged to other residential cable subscribers. B. Public institutions will share in the cost of residential cable drops. Storer Metro will pay the cost for the first 300 feet. The public institution and Storer Metro will share the cost 50/50 for the next 300 feet. Any construction beyond 600 feet will be the responsibility of the public institution. The amount of cable construction as measured in feet, which is r the basis for the cost sharing, will be computed as follows: Start at a point on the property of the public institution adjacent to the public right of way nearest to the paint where cable television plant capable of being tapped for service is located, and which is nearest to the entry point into the facility. The actual lenoth of cable needed to . -5- Q MACC/STOKER METRO SUMMARY OF RENEGOTIATIONS SEPTEMBER 9, 1985 C extend from the startinc ooint to the line of demarcation within the facility .snall be the total number, of feet. The cost of the project from the startino point to the line of demarcation shall be divided by the total number of feet. The resultant cost per foot shall be used to compute each party' s share. VI. FRANCHISE FEES: NO CHANGE IN THE FRANCHISE AGREEMENT. VI. RATE__DEREGULATION: NO CHANGE IN THE FRANCHISE AGREEMENT. VIII. JEMERC,ENCY__ALERT_ CAGAB I L 1 TY: MACC will not require Storer Metro to provide Z Alerts into all converters, provided that the Scientific Atlanta Comm Alert System is operation within ninety (90) days of the effective date of this agreement, and that Storer Metro will in Good faith agree to work with public safety officials so the cable system is a resource during emergencies. IX. STATUS...MONITORING: MACC will defer the requirement for status monitoring until three years from the effective date of this agreement, at which time MACC will evaluate compliance with MACC Resolution 85-01 as incorporated into the Franchise Agreement. If Storer Metro is in compliance with MACC Resolution 85-01, MACC shall defer the status monitoring requirement an additional three years. MACC will continue to monitor and defer this reouirement at three year intervals if Storer Metro is in compliance with Resolution 85-01. X. INTERCONNECTION TO OTHER CABLE SYSTEMS: NO CHANGE IN THE FRANCHISE AGREEMENT. -Es- MACC/STORER METRO SUMMARY OF RENEGOTIATIONS SEPTEMBER 9, 1985 XI. MODIF=ICATIONS FOR VIDEOTEXT: Section 5. 5 will be deleted frons the Franchise Agreement. XII. REFERENCES TO THE FRANCHISE PROPOSAL: NO CHANGE IN THE FRANCHISE AGREEMENT. XIII. QUALITY,OF SERVICE: Provisions of MACC Resolution 85-01 will be incorporated into the Franchise Agreement as modified by this agreement. Resolution 85-01 requires Storer Metro to answer their customer service telephone 95% of the time with no longer than a three minute wait. The 95% requirement will be reduced to 90%. It also requires response to service requests be made within 24 hours; compliance with technical standards; and installations within sixty (60) days of a request. The Resolution also sets forth penalties. XIV. PROGRAM,_UINEUP CHANGES: Current Franchise Agreement language will be modified to reflect the Cable Act of 1984. XV. PERFORMANCE. BOND: The existing Franchise Agreement allows MACC to reduce the amount of the Performance Bond from $500, 000 to $100,000 upon the completion of construction. This agreement states MACC will reduce the amount upon successful completion of construction. i WJT/tmm 1 -7- ) O'DONNELL, RAMI5, ELLIOTT & CREW MARK P.O*OONNELL ATTORNEYS AT LAW CANRY OFFICE CTIMOTHY V. RAMIS SALLOW & WRIGHT BUILDING 181 N.GRANT. SUITE 202 KENNETH M. ELLIOTT CANBY.OREGON 97013 STEPHEN F. CREW 1727 N.W.HOYT STREET (503) 266.1149 CHARLES E. CORRIGAN• PORTLAND.OREGON 97209 _ (503) 222.4402 AOMINISTRATtYE ASSISTANT MARGARET C. HAND ADRIANNE J. BROCKMAN SHARON L. WILLIAMS OF COUNSEL PLEASE REPLY TO PORTLAND OFFICE KATHERINE A. FLYNN •ALSO ADMITTED TO PRACTICE COMPTROLLER IN STATE OF WASHINGTON PRISGiLLJ►E.WAY October 10, 1985 McCartney-Johnson General Contractors P. O. Box 185 Clackamas, OR 97015 Re: Tigard Civic Center Project Gentlemen: This letter concerns the contract requirements for bonding and insurance on the Tigard Civic Center Project. The following comparison of those requirements with the bond and insurance that has actually been obtained is based upon Article 7 and Article 11 of the contract, and the following documents which you have provided to the City of Tigard: a Performance Bond Covering Public Works Contract of Fidelity & Deposit Company of Maryland, executed June 26, 1985; a Certificate of Insurance for a policy issued by Royal Insurance Company, issue date, June 25, 1985 ("Certificate No. 1"k and, a Certificate of Insurance for a policy issued by Royal Insurance Company on September 15, 1985 ("Certificate No. 2") . Attached to Certifi- cate No. 2 is a Builders Risk Policy Declarations, including "Insuring Agreement No. 2, Builders Risk-Completed Value," with a Flood endorsement and Earthquake endorsement. BOND REQUIREMENTS Section 7.5.1 of the contract requires the Contractor to obtain a performance bond and a labor and materials bond, each of them for 100% of the contract sum. The Contractor has obtained a single bond covering both performance and labor and materials, with the total obligation in the amount of the contract. _ INSURANCE REQUIREMENTS Liability Insurance Section 11.1 of the contract requires the Contractor to obtain insurance protecting him from claims arising out of or resulting r. from the Contractor's operations under the contract, including the operations of any subcontractor or anyone directly or indirectly employed by the Contractor or any subcontractor. McCartney-Johnson General Contractors October 10, 1985 Page two Certificates No. 1 and No. 2 indicate that liability insurance has been obtained for "independent contractors. " Without a review of the underlying policies, it cannot be determined with certainty if such coverage meets the contract requirements. Until the Contractor provides the City with the relevant policies, this and a variety of other questions cannot be answered with certainty, as the certificates of insurance do not and cannot describe in detail the provisions of the underlying policies. Section 11.1. 2 of the contract obligate-s- the Contractor to require its subcontractors to provide Workers Compensation and employer' s liability insurance for all of the subcontractor's employees. We lack verification that this requirement has been met. Section 11.1.1.6 requires liability coverage relating to the use of motor vehicles. The requirements of this section are apparently met with regard to Certificate No. 1, but that coverage expires February 1, 1986, and Certificate No. 2 indicates no automobile liability coverage. Section 11.1.2.1 requires that the Contractor' s liability insurance protect the Contractor, the City, the architect and engineers, and any subcontractor performing work covered by the contract. Certificate No. 1 names the Contractor, the City, and the architect and engineers as insureds. Subcontractors are not mentioned. Policy No. 1 expires February 1, 1986. Policy No. 2 names only the Contractor as an insured. Section 11.1.2.1.1 requires public liability insurance in an amount not less than $1.5 million for injuries, including wrongful death, to any one person, and in an amount not less than $2.5 million for each occurrence. Certificate No. 1 indicates excess liability "umbrella" coverage of $2 million above the general liability coverage of $500,000. This expires as of February 1, 1986, and Certificate No. 2 reflects no such additional coverage, leaving the maximum coverage of $500,000. The same limitations apply with regard to the policies' property damage limits, s whereas the contract, Section 11.1.2.1.2 requires coverage of not less than $1.5 million. Section 11.1.2.1.2 further requires that the liability policy shall no'_- be cancelled or reduced in coverage without the giving of 30 days' advance written notice to the City by registered mail. A similar requirement is found in Section 11.1. 4. Certificate No. 1 provides only that, in the event of cancella- tion, the issuing company will "endeavor" to mail 30 days' McCartney-Johnson General Contractors October 10, 1985 Page three written notice tG the certificate holder (the City of Tigard) . Certificate No. 2 contains the same language with regard to endeavoring to notify the certificate holder, but (1) provides that "the failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or repre- sentatives," and (2) the listed certificate holder is not the City of Tigard, but the Department of Labor & Industries in Olympia, Washington. (It is not clear why and how this agency, rather than the City of Tigard, is the certificate holder on Certificate No. 2.) Property Insurance Section 11. 3. 1 of the contract provides that the following property shall be covered by property insurance: the entire work at the site to the full insurable value and materials, supplies or other work components in overland transit or located temporarily anywhere within the continental USA to the full insurable value thereof, including the building under construc- tion, temporary structures, scaffolding, shoring, falseworks, excavations, underground piping, paving, landscaping, bulkheads, and all materials to be incorporated into the project or incidental to the construction of the project. Property excluded under the insurance issued includes: any property not intended or designed to become part of the buildings or structures insured by the policy; lawns, trees, shrubs or plants; brick, sone or concrete foundations, or other supports which are below the under-surface of the lowest basement floor, or where there is no .basement, which are below the surface of the ground, or underground flues, pipes, or wiring; retaining walls, amongst many other exclusions. The interests required to be protected by property insurance include those of the City, the Contractor, subcontractors and sub-subcontractors in the work. Apparently, the only interests insured by the builder's risk policy is that of the insured, the Contractor. Section 11.3.1 requires insurance against all risks of physical loss or damage to the work, including the perils of fire (with extended coverage) , as well as physical loss or damage occasioned by or resulting from theft, vandalism, malicious mischief, collapse, flood, earthquake, including volcanic eruption, faulty workmanship, construction or design and mechanical breakdown. } McCartney-Johnson General Contractors October 10, 1985 Page four Perils not covered by the policy, including the flood and earth- quake endorsements, include unexplained loss or mysterious disappearance of any property; volcanic eruption; water which backs up through sewers or drains; water below the surface of the ground, including that which exerts pressure on or flows, seeps or leaks through sidewalls, driveways, foundations, walls, basement or other floors, or through doors, windows or any other opening in such sidewalks, driveways, foundations, walls or floors, loss or damage caused by or resulting from subsidence, settling, cracking, shrinkage or expansion of walls, pavements, floors, roofs or ceilings, loss or damage to property in the open caused by rain, snow, sand or dust, loss or damage to buildings caused by rain, snow, sand or dust; loss, damage or expense caused by, resulting from or due to error, omission or deficiency in design, specifications, workmanship or materials; loss, damage or expense caused by or resulting from mechanical breakdown; loss or damage caused by or resulting from infidelity or dishonesty by any partners, officers or employees or agents of the insured; loss or damage to glass; loss or damage caused by the weight of a load exceeding the rated lifting or supporting capacity of any machine, and a host of other exclusions. Section 11 .3.1 provides that coverage under the "all risk" insurance policy shall continue in force without interruption until the City has accepted the project for beneficial use and until such time as the City gives written notice that the completed project property insurance has been placed by the City. In contrast, the policy provides for termination of coverage: (a) when the interest of the Contractor in any property ceases; or (b) upon completion of any building or structure, unless the interest of the insured continues after such completion, in which event coverage shall continue, not exceeding the amount of the insured° s interest in such building or structure, for a further period of not exceeding 30 consecutive days; or (c) upon the expiration of or the termination of this policy, whichever first occurs. Section 11.3.1.1 of the contract requires that coverage be for "complete value" in an amount equal to 100% of the Contract Sum (less cost of clearing, preparing and excavation of the site) . The policy provides for a liability limit of $250,000 for damages (1) to temporary structures, (2) resulting from theft, and (3) to property in transit. Section 11.3.1 .2 of the contract provides that deductibles may be utilized by the insuring company, but in the case of earth- quakes shall not exceed two percent of the insurable project McCartney-Johnson General Contractors October 10, 1985 Page five value at the time of loss. The earthquake endorsement, on the other hand, contains a deductible in the sum of five percent of the values at risk, and "not less than $100,000." Section 11.3.1. 4 of the contract requires that any property insurance policy contain a provision that there will occur no reduction, expiration, termination or cancellation of the insurance until expiration or 90 days from the date of receipt by the City of notice by registered mail by the insurance company of such a reduction, expiration, termination, or cancel- lation. There is no indication that such a provision is included in the property insurance coverage. The City of Tigard hereby notifies the Contractor that no action of the City, including any payment for or approval of work under the contract, shall serve as a waiver or modification of the Contractor' s obligation to obtain bonds and insurance pursuant to the construction contract. Any inadequacy of bond or insurance coverage, or any termination of such coverage which violates the contract requirements, whether specified above or otherwise, shall be the sole responsibility and obligation of the Contractor and the City shall be held harmless therefrom. Very truly yours, O'DONNELL, RAMIS, ELLIOTT & CREW Charles E. Corrigan CEC:mch cc: Bob Jean, Tigard City Administrator Judy Price, Leonard Adams Insurance t CITY OF TIGARD, OREGON MEMORANDUM TO: Honorable Mayor and Council October 21, 1985 FROM: Joy Martin, Administrative Assistant t SUBJECT: Civic Center Workshop It has been requested today that information on current expenditures for the Civic Center be presented tonight. Staff has been waiting to update this until the audit actuals come in. There have been no change orders since last report. The hand-outs contain the October progress payment for September construc- tion. The anticipated payment was for approximately $400,000. The actual payment is for some $219,902.65. A sketch of the landscape plan will be shown at the meeting. We checked with the architect and we are not able to identify the nature of the request for drawings in color approved by council . CITr`O'TI ARD WASH04GMN COUNTY.OREGON October 10, 1985 McCartney/Johnson Contractors, Inc. P.Q. Box 185 Clackamas, OR 97015 •8E; Application for Payment Enclosed is the check for the Application for Payment No. 3. I am continuing the 'condition to provide evidence showing conformance with insurance requirements in the contract. I received the additional Certificate of Insurance, but the City has not completed the conformance check. I requested a copy of the policy, however if the Certificate proves to be Adequate, I will be satisfied. If more information is required I will notify you. { Since you have followed the intent of my request and since we are still reviewing the document, we are making Progress Payment No. 3. The enclosed payment does not waive this requirement and we require compliance prior to future payments. 'We have also received the progress schedule and note 'the' scheduling of •:activity through the week of January 12--19, 1986 which. is beyond the Substantial Completion date set in the contract. The City accepts the schedule but does not waive the contract provisions for' failure to meet the Substantial Completion date. , Sincerely, oy,�.Martin . r .t niskrAtive Assistant x. � qtr '034p' .� 'Bdb'-Uean, City Administrator �`,•4•" '> lTia'Rasis;-�Cit�`°:A�tnraey. . n ti t 1275:S.W.ASH ;'P.O.BOX 23397 T1t3ARD!OREGON 97223 PH:639-4171 �J dco c u < oce = Z G G a � cno.ao 1� .a ? u L n 7'J v'Y T `O"J�j OJ G CCi ' CJ— L• O Q ce O co L cc� C1 a O��O`�� ! 0 2 � T r G c I 1 ( c o c ,n c v. www v. v w n n s. �. w £ =' c 72;n 00 0! c \ C O - ~ 00 O u.o c, a ,n c °' : r1 c I u o L , o c c i O o a 3 C%4i Z < .22 Z a oa, O c o c O O OZ u 3M �� V I U j,� Eu r �Q U °° Ou w wO Z rc�c\ { a c° �u �'�< 0. d u a, � o L\ a= �m3 p Ln O p ±! r d O i o0 O , a F• a, O n, c o .n .G a CJ O uOcccp3++ S•�c cHC00 a E � a zO + ° a u uav0 40 zlpCO 41 (71 Erd qu "' � � .-�v o 1° c�� A,,, iO ± cc 41 La'c°c lu L C14 �!7 c4 � C � 00 0 7 u .,p :i ° � "0 a Q, y i ~ W 4/ .O � .n V Q.� U C O Zc U p < ° p O v '° ++ c tC y- W U c G a E +- ..a .. o;� s _+ U � V uoc �? -+ � aaOeZ _+ � a E Z � a a, r rou O � u � � _ u `ae GZuO ar° um A � o > oe aLoa st a'O+ :r i ,-moi Q LJ .� ri wi vi t. ,n Z m r u S U •.r cry ctt Si 1"- b tN H W ` j c c 2 C •,� Ft4j ba - <C A > !•- Z O O L ro G C Cl L c E G O � C -0 E z °o W � co.0 Gz G ( O T .p C (/fes 0 < u O. p I `o `a L '- LAJ i ar ce. x.W O 0•'. L 6 ro a v, Q o ito QEoA � un 'Q o� 241 ; ri t Qr � 5c.. C: Cl o� t 'z U cEo � L E� [0 N O -4 5n C 0 Ln SY v v �� a <r Z O a4 1 .+ ] F f<. a vOt OO L4l � �� Od ZU X30 c+e ° o� w0 > .n O �'>' � e '°3d0 �< ►- _ u cn C o d./ °e, 3 4) xr ° m O us a u u > o Ln cc p tn ,n m � , < o c �.vro ? � cro n ® ��- alrl oD O UO /t�1, u� app 0 y ` c 1 _ c, v = oci (fir.N•• H U �C., ro L 2 ! U.0 OU d a (,/ .•s L_O4 <� d � � N + �{ �� .o W czc. u o[ Z w E 1 0' .M c U ro d 6" O L1 �� O fin, 'r co c, c m e� v E v c oc ce U z Z mO O d v ro G ,•0 •rot V p 0 o A u 1,� O c'- O E-&-o V O CL Cd O O u Uiz ki <�Z ci z a,.00� Naa`, O cAn,_ � tx Q O a i=.E �, o TL u m �.Q._ i. • �' O O O O Co u1 O Ln ,r1 O to l} O cc O O O O N u1 r � p O O < r\ 0 a Q Q s N Q 0 Q rn L o+ A Z O ••r I Ln LnO M IO N I O '9 t9 17 1 r- Q N 1` 1 ,M M �6 d W 1 ON CT 1 I Ln W1 N 1 N .-. N 5 N cc U O O O.3 Q O O O O O O O O O c O O Ono C O O O O O O O O Ln 611 U p n 00 n O u1 co O -T n M tn N CD 00 V O C �D r 8-T ,n .0 cc 1 Co 00 C --�SI 1 10 1 co � \ S QZ 1 m O 1 •J N N tom. J 1 O N ON r- 1 O Q i 1 Li 1; •irt M M c0 <p— .T 00 M qyn N m � ca 1- N .� N t� N N � 00 SMI M O O CD c � < O U O M C o M Q a+ r M 1 O e9 t9 .n 1 N 1 O 1 N a% O .T 1 O+ M 1 1 _ t!4 o o Q O 0 0 o Q O Cl Q o0 0 0 0 o a c Q o o O O o 0 0 0 Z f`- a � U J a Psi o Cl Q o o 4n o �n 1 0 � t o 1 CA U a <-O<+ s a 1 0 o O co Ln -+ •,•� �d V,O+ ^+ N '1 O O a %D N t N 1 O m Lw Cn I L/1 1 M OL O .. .. .1 .. w .. « U a C! O O.-p .7 n ..+ .a N M 00 .O CIO 0o a < tal ( O Z N in N Q < h V O O O O O O �W—• 4.0 —CA LG.p O p t9 !9 1 �9. �i L9 L4 T9 ^• tM'1 1 Q L4 6� CO ! Q 1 M at a 1 C! co f o 1 7 n ce -a 00 r` 00 0 N M 00 o C O O a O O a O O O + O O O O O O O O Cl O E Co O O O O L1 O to O Q •.: Ln Ull (D C'aa L9 1 L9 O ® >9 tS TJ N �n ClO 1 n •-'� J N C L. M A ^+ N CB 00 •G C7 C C _? _C CL U N d O O O O O Ci (p � p < z CL O '4 p 0 O rbe Z O 00 C7 u1 O 00 (9 G rn q Q ►=+ 1-4 N ,� @ L9 O +D L9 a •O W t4 t9 t4 S9 a 8 O Z W w O SO N Ln 41 E ` }� a a< 0C C O O O d C O O O ++ O O O O .+ O ++ O O O •.1 p O O G O O O O O O O O d Ouj O v.. O O b n 00 en in O O CT �w O .1 � O v OJ O Z ` U O .�-, O N v7 00 O 00 m •a co w N O •O tD •O n N •C 'T N N %0 n cc M 7 O N Ch f� z CT u N w « w w •. w • . . C C 2> �? GO rOi to .1' CT N n Q O+ U O �+ �D n U U t� {et '� N N Ln IU M .-� �T .r ,T •-w . N N N O M co C IT 0 W jE UE 2 uZ � 1] y u d cc Ir •-i r} C IC. Cn 0- <_ !� u a in u a o .>, w Z V �0 C p � 4� M M to �, W 4 U .14 u co ,s� a O m Z to 0! as Gam. u C vl .�1 p .-fit O a O ��1 d •. E p o u c .a 1 c v a a y v, W 5� < W eC C n~. ,r,1 M IU 0. G U Ci. t'J i C) i C G p4 .�0 G •-1 13 .4 •,.1 m N U 1» O V G U U m w S+ •4 ca 0 11 U w .-� C,1 U •1 U •.'1 00 1.a (A •U C N O O i.+ C L+ �+ O OJ U @ U. 00 C O •.'1 a ►- l7 c v O W r+ 3 0o cc o w u r., .1~ u 6 C .,,4 •,.1 C w 8 D to r+ •C e c 00 1 w C u aJ r n .a m o .� •o t. •.•1 o u� m� 61 „� C C A >v O 7 $4 to ,-1 to L a C 7 7 m O •.+ u W Ol 1 Fs E O O E O N u 0 w 0 Q! (C u O v1 .� 4. O O O x H "' y of M W U F U 04 on W P. or i� fl o �� „ < Wo 0 V Q 0v 1-z < OIn J N O O UC W ` U a% CT s Z �D L4 N 4 1 t9 7s L4 f` i9 8. N C7� to �D I i •-• N 'n M OC � u O O O Q O O O O O O CoQ O Q Cl O O Za Q o O Q Q Q Q c> Q o Q O o O o Q I o M In W= .-+ J O �D O O �T N M O O O ! O O co U ^ CO try tl) 1 N •--� J m O O I Q` CO N M r• 17U's In 01 O Q = z J CT ^ 1 V) .D O �D �o a% + N M �O CO O J V) O ----- <0l> .0 f� aD i if) C� t� M .-+ fe r\ v) - J C .+ f- N N -7 m C% In In cn 17 C14 00 LA M O O CO cn OC W © C) U .-+ 1 i c m < 1- z K+ L4 C-1 1 L4 L9 S L9 t9 ; 8 8 L9 S� L9 o o p a U 1 � z0G W$ ,.., e O o 0 0 4 a Z O as p C> Q •U Z L. OOC U J ad W co cn � I M M M �4 an co co y Q w M tg. u'I 1 C4 l4 t9 m tS). t9 d G RIO 0. 1 N J M O. � Q<I"'. CIA .-r M Q. o < � o o Q f o0 u < C) s o <FJ-nZiu CD ( O N W "" '+vzw Ix Cie la In I ss t9 » O R9 LSA O 1 v Q O O O Go O C? D Q Q C; In O N to (D C N ": Z9 F+ L9 �l9 �. R9. �. ' L9. L9 L9 0'B VV y M M RO w0 J J (71 co S CL I •- r+ <a A '< Cl o a ix D O C., C .Op O_ 67 + o m m A » t9 t9 M i9 a a% IM M t9 1 N < g E 2�Q N a 1-4 ^" R 0< r. _ z a O O O �+ O O O O O Q —i O O Co 0 C) 0 O O O0 O O O O O O J O O O O O Q 0 0 O I O j u- `' �• o o In a s c .0 0 o a; s Co ev C4 a c, o 1� u') r) 'a N .-4 J C% O O 'a m W N C• .4 Ln O CO d U CD C� i� C M %D 0 %D 'D C'. D N :'1 �D N O J O 14'", A =j n ►`. CD U u^) C� M •-� L t� t� to ";J J ILn O d oYt W C C J M In C: N CO •-'� J >r •-� t\ J N J ul 0 q N H .-1 ►..� .r M OC ` z <J a y M W Z A A a m m W < N co .-t 93 z N W > ad `f'1 a u r1 p 0 p O ro a 0 bo E a) y G :3 w oo $ << �•• .0 xamA H 2�S o a. G! eu •a vi w 0 Aou z Ho a ° eg Q w o u -a coo wvo W a '� 4 a. r- E 0 .a -0 0 .-I .R _ u Q < a mr= w .a w .4 o •-I 10 u E c w o 0 a ' r 0a N m C9 A t0 u u to -q GL $ W L. to u ° oe oo w x 3 -4 C G Go �� 4 u > C o s 1 a .a oo aj a ++ c 7 u 7 C w w 0! V N c.N O C aj M rcr 0 C -4 ZV.0 O = A /n u CWA -a L• . N _ E+ k y r4 C a .• aC . RaLl 1 u z Z 7 Ot �� C C to to I~ C13 •.4 a. u ."1 (A w M d < �+ N M J w 1 a sj. vI ao C� u¢ H ca a. >E a E En ua-. 0o w 0 c w < w Z <.zW- V <u Wcc .n o 0 0 0 Ln 0O a M m u r, .o Ln o 0 0 �T Z a% Cl O L9• N � Ln N 00 C,4 a ^ < N .-r N M M N n n u M 01 ... J N N N S 0 000 0 00 0 0 0 0 so 000 0 00 0 0 0 Ln l/l V1 a00 co v�u o s 0 o 0 o p J 0 0 x Z I o rn I <0- Q� �D V1 O� �T %a aT s �7' 00 00 M, .-i ti .-� N N N S Ln J N i ` n 00 .0 _ M M %D r- N c ? z ® u.� a Co Co a a a a o 0 O 0 z 0 as o 0 o o 0 0 0 �? re u z f- o a u �� MC) 0 0 o M o ^ O .� + M M < o O o N o •o < p cT O Z,a Ln to O an .° •t -I C (� CLO in p+ .-. N �? K7 f\ s V1 N J < 'W Cl. Ilb �Z~� M N 3 ITS 4 U< M n. q < o 0 o O a O O o 0 nVO6 O -T to l9 m O S is L's? eV)ze a N o c o0 0 0 0 0 0 O O oa CD a m oce a { W Q N is uZ .o +7 rs CYN fn O O O Z00 Z M o O LA m QO IE o � + .`Oc o is can cam oma+ o z o O` E 00. o. A wz o a aoo co ` o 0 0 �. N L O W Qa H1 .7' v1 O O O O% O O N T U Q epi V O< CT .A �D �T O O O 00 O �O C C => O oZ •-� �° .T M M a %-DO 9 •� u'1 F W� �ccz n� P itd z -4 In I u h uj < N Y M C 7 u 1-I en W o G z , d °` d e �°+ ai -H v b 3 oo ►+ 6 .a a s. Z�j F- 0 t tp 00 V mo 0- © �" ° ` m p o c n w ,� o w c i < ogi A w a d � W N � C ° oG1 .4 00 00 00 M u 11;d u CC W o O `1.4 W ° (1) SP 0 w -4 Z W w s+ Z F Eo E d < lici R it c MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor, Council and Civic Center September 16, 1985 Advisory Committee FROM: Bob Jean, City Administrator SUBJECT: Civic Center Project Report This Spring, 1985, Council reset the Project Budget at $2,577,000 and the Program Total at $2,724,000. So far we are exceeding our revenue estimates and holding around our cost estimates. After revising as needed to the Audit Report and after obtaining some yet undetermined costs, the October Budget update should give us a solid overall picture through program completion. Council Authorized Projected X9/851 Revenues: Bond Sale $2,200,000 $2,200,000 Interest 202,000 263,588 Pinebrook Lot 25,000 25,000 Old city Hall tQ6,00 va'vro 100,000 Streets SDC 10,000 -O- WCCLS/GF 35,000 35,000 Project Sub-Total $2,577,000 $2,623,588 Parks SDC 20,000 20.00 (Unappropriated) General Fund 52,000 53,000 (Budgeted) WCCLS/GF 65,000 65,000 (w/o Supplemental) Rotary 10,000 10,000 (w/o Supplemental) Other Program Revenues $1.47,000 $148,000 TOTAL PROGRAM REVENUES $2,724,000 $2,771L588 Expenditures: Related Costs $708,000 $618,785 Building/A&E 1,704,000 1,914,500 Other Building costs 111,656 --0- Contingency 53,344 90,303 Project Sub-Total $2,577,000 $2,623,588 Additional Landscape 20,000 20,000 (Unappropriated) Additional A/E 51000 51000 Furnishings 6 Misc. 122,000 118,000 (w/o LB Supplemental) Other Program Costs $147,000 $143,000 TOTAL PROGRAM EXPENSES $2,724,000 $2,766,588 September 16, 1985 -1- fhe City Attorney continues to pursue a settlement on the Soils Dispute. Additional to the above summary, additional financial options available to the Council include Bancrofting our 1.10 costs instead of cash out and the use of General Funds. These options will be evaluated along with the October Report at the November, 1985, Budget Committee meeting. (BJ:pm/0977p) { F t September 16, 1985 -2- A/E CONSTRUCTION S-T BOND FUND TOTAL iV IC CENTER & CHANGE PROJECT RELATED PROJE (9/85) ORDERS COST COSTS COSTS' 118000 --0_ 118000 566300 684300 7/84-6/85 900 119900 90 JUL 6 AUG 00 110000 119000 17585 171585 SEP 4000 150000 154000 * 400000 407500 OCT 7500 407500 404000 NOV 4000* 400000 404000 304000 DEC 4000* 300000 304000 204000 JAN 4000* 200000 204000 4000* 200000 204000 34000 23 2850 FEB 618785 253_ 3285 TOTAL 154500* 1760000 * 1914500 *Includes Extra Soils Engineers/Inspectors on Soils dispute, and testing/inspections required in the specs. **Does not include $88.000 in Soils dispute. RELATED COSTS 84-85 (1) JUL AUG SEP-FEB TOTAL 6500 Gond Costs 6500 _p_ :bt Service BOF 546500 Land Cost 546500 750 3585 15785 Legal 11300 150 14000(3) 14000 Fees i charges -0— 2000 Varner 2000 34000(2), 34000 Half St. 6 Easement66300 (1) 150 57 0 51585 618785 (i) Unaudited. . . (2) Unless Bancrofted in LID. . . (3) Includes TG. Water Dist. (83:pm/0977p) r 2985 September 16, —3— E.XPENtiE:S ENDING NOTE: .:,IVIG BEGINNING INTEREST `'-I BALANCE CENTER BALANCE EARNED ENO MONTH (9/85) THRU 6/30/85 2200000 204875 2404875 684300 1720575 JULY '85 1720575 11470 1732045 1500 1730545 AUG 1730545 11537 1742082 118400 1623682 Balances per Finance SEP 1623682 10824 1634506 171585 1462921 OCT 1462921 9753 1472674 407500 1065174 NOV 1065174 7101 1072275 404000 668275 DEC 668275 4455 672730 304000 368730 JAN 186 368730 2458 371188 204000 167188 FEB 167188 1115 168303 238000 <69697) Transfer In 263588 2533285 -0- $70000 RESOURCES TOTAL TRANSFER IN Bond Sale 2200000 Interest 264150 Pinebrook Lot 25000 25000 1d City Hall 100000# 20000 WCCLS 35000 35000 2624150 80000 80000* 2544150 *Contract Payment - $20,000 Down and Balance to GF over Contract Term. . . (BJ:pm/0977p) September 16, 1985 -4- CITY OF TIGARD, OREGON r COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 21, 1985 _ AGENDA ITEM #: DATE SUBMITTED: October 17, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Hall Blvd Design Standard Review PREPARED BY: Randy Clarno RERYf-STED BY: DEPARTMENT HEAD OK: DMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY Recently the Engineering Division reviewed the improvement standards being applied to S.W. Hall Blvd. between Pacific Highway and Durham Road. Several factors prompted this review, including the Hail-Burnham L.I.D. and current/proposed development projects. Former City Engineer, Frank Currie had been applying a 56-foot curb-to-curb standard between Pacific Hwy. and McDonald Street for all new projects. This standard assumed that a 4-lane -_ road (bike path included) would be needed in the distant future. The State Highway Division had no problem with this, however, they felt it was excessive and that a 50-foot curb-to-curb standard would accomodate a 4 lane configuration (bike path on sidewalks) if needed. It should be noted that the State highly questions this 4 lane need. The 50 foot standard has been and will be applied to improvements south of McDonald. The only change in this standard would occur at intersections and places where realignment is needed. Intersections such as Hall with Burnham, McDonald, Bonita, Hunziker and O'Mara may need extra width to accomodate various turning movements. Both the 50-foot and 56-Foot standards with 3 lanes would have bike paths on both sides inside the curb with the 4 lane configuration. The 56-foot standard would have bike paths on one side inside the curb. ALTERNATIVES CONSIDERED 1. Continue with the 56 foot curb-to-curb standard from Pacific Hwy. to McDonald Street. 2. Use the 50-foot curb-to-curb standard from Pacific Hwy. to Durham Rd. SUGGESTED ACTION That Council direct staff to use the 50 foot curb-to-curb standard on improvement projects. (RSC:br/2008P) A; ter,. CITY OF TIGARD, OREGON t COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 21 1985 AGENDA ITEM #: DATE SUBMITTED: October 17, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Capital Proiect/ L.I.D. Report PREPARED BY: Duane Roberts REQUESTED BY: City_Administrator DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE _ INFORMATION SUMMARY Attached is a Capital Project and L.I.D. Report for discussion. ALTERNATIVES CONSIDERED 1. Discuss the report attached and give staff direction. SUGGESTED ACTION Discuss the report attached and give staff direction. (DR:br/2001P) o sr October 17, 1985 L.I.O. PROJECTS 72nd Street L.I.O. All legal issues have been totally resolved. The last case was settled in September. The project engineer and City Finance Officer are now working to wrap up the final costs and close out this project. The main gap in costs is the attorney fees. Currently under review is a report submitted at the City's request by the project engineer on possible design modification to the northeast corner of 72nd and Carmen Or, to improve the movement of large trucks. In making the turn from Carman to northbound 72nd, the largest 18--wheelers now run over the curb and encroach on the left turn lane. Construction and right-of-way costs for this work are estimated at $7,300. (see report attached). If authorized, the cost would be included as part of the total project costs. 68th & Parkway Street L.I.O. Final drawings and specifications have been completed by Cooper Consultants. Council action approving the final plans and calling for bids is set for 10/28/85. ©id opening is tentatively set for 12/5/85. The project engineer estimates that construction could be underway by 1/1/86 and completed by 7/30/85, assuming all goes well. _ f PAGE 1 Dartmouth Street Extension L.I.D. Legal action by a property owner to stop the project is still pending in court. Oral arguments were heard by the Court of Appeals on October 7. The date of the subsequent decision is very speculative. Various legal and financial options are being investigated to get this long-delayed project moving in the probable event that the court decision is appealed or is adverse to the City. ATEP has been commissioned by the City to do a Triangle traffic study to be completed in six to eight weeks. It will address street capacities and circulation needs within the Triangle and improvements necessary to the ,adjoining state highways. The study is a condition set by the state for granting a permit for connecting Dartmouth to 99W. A private appraiser has been hired by the City to estimate compensation for the taking of the portion of the Alexander parcel included in the Dartmouth right-of-way. His report is expected October 18. 68th Sewer L.I.D. This project is complete except for the installation of a 140 foot lateral at Elmhurst that crosses D.G.B. Sall's property. Negotiations for the necessary easement have been completed and a standard easement document has been sent out to her attorney. A cover letter addresses the conditions to the signing of the easement set by Mrs. Ball. 135th Street L.I.D. The City and County have resolved problems related to the 135th/Scholls intersection and the configuration and location of the Murray Blvd, Extension. Progress now awaits the resolution of jurisdiction between the two. The County is scheduled to decide this issue December 3, 1985. t , PAGE 2 Cherry Sanitary Sewer L.I.D. A petition request from four Rolling Hills area property owners was received in June. In September, staff mailed an area questionnaire to investigate additional interest. Twenty-three of sixty property owners expressed an interest in finding out more about the possibility of getting sewer service via the L.I.D. process. An informal meeting at Phil Lewis School has been set for October 29, 1985, with all area property owners invited, regardless of how they responded on the questionnaire. Inez 6 100th Sanitary Sewer L.I.D. An informal neighborhood meeting was held early last month with about 20 people attending. A majority of property owners (i.e. twelve), expressed support for proceeding with a preliminary engineering report. In accordance with the adopted L.I.D. process, supporters will be asked to circulate an L.I.D. interest petition which will be presented to Council along with a preliminary evaluation report by staff. Greenburg S Tiedeman Street L.I.D. In September some 60 letters were sent to area property owners notifying them of an informal meeting to determine interest in an L.I.D. to improve intersection and adjacent property frontages. Turn-out was poor: no one besides staff showed up for the meeting. Moreover, no phone calls or letters regarding the project have been received up to now. it is well to mention that two large property owners were notified late, after their letters were returned as undeliverable and new addresses were traced. Both are believed to be investment companies acting as agents for unidentified clients. Staff is investigating the possibility of initiating a Title II Signal Project at the Greenburg/Tiedeman intersection. This would save valuable SDC funds, which have been allocated for this project. Although it now appears j doubtful that such a project would meet Title II criteria for a full signal, it may meet criteria for some other Title II improvement, such as a flashing red light or turn lane PAGE 3 Hall and Burnham Street L.I.D. (' An appraisal of properties needed for right—of—way acquisition is to be submitted October 17. Council consideration of a Resolution of Intent and setting the date for a public hearing is set for October 28. An $80,000 channelization request for a left turn lane on Hall into Burham has been submitted to Federal authorities by O.D.O.T. , with approval expected in the near future. Although this is not new information, it is worth recalling in this regard that L.I.D. preliminary engineering data indicate that the traffic generated by the Civic Center project may be sufficient to increase traffic above the minimum required for traffic signal installation. Reference Randy Clarno's memo in tonight's packet regarding 50 ft. wide design standard. As noted therein, the recommended change would affect the cost and other items within the Hall/Burnham L.I.D. Canterbury Street L.I.D. This project was submitted as a High Hazard Elimination Project for Title II funds some months ago. It was resubmitted for additional funding a few weeks ago and last Tuesday received final project approval in the amount of $230,000. The previous funding amount was $160,000. The project includes a full traffic signal at Canterbury Lane, a left turn lane for northbound traffic, a road leading into Canterbury Shopping Center, and closure of frontage road. Preliminary design work is presently underway and is expected to be completed in about two more months. A key plan option under study is whether a curving ramp on state right--of-way serving the shopping center is feasible in terms of design (turn radius) and cost. It is known that a right angle access would not provide adequate room for traffic to wait or for good circulation within the center. t A meeting of all parties in interest was held in September. No conflict between parties was identified. The whole group will meet again after the s : state completes their analysis. Financing, including the possible formation of an L.I.D., if needed, will be discussed at that time. x Tech Center Crossing L.I.D. It will be recalled that Western International Properties, the owner of land on Tech Center Drive, signed a non-remonstrance agreement providing that Western would be responsible for paying the costs of a Southern Pacific railroad crossing L.I.D. The theory behind the L.I.D. was that the proposed crossing would provide access needed to develop land west of the railroad tracks. The current status of the project is that it has been placed on hold pending negotiations with the railroads on the consolidation of rail lines through Tigard and developer plans for the Western property. According to the P.U.D. sources, the cost of a two-track crossing with rubber mat and protective devices would be $300,000 - $400,000. The P.U.D. has indicated by letter that under present conditions, if submitted, it would oppose the crossing on the basis of no apparent public benefit. Greenburg Storm Drain L.I.D. Result of the public meeting was negative. Transferring funds approved by the Washington County CDBG program to another project was not within conditions of the grant, so the grant was returned. The Community Advisory Board has recommended that the grant amount be earmarked for County mobil home park development. C.I.P's Fanno Creek Major stream improvements to Fanno Creek below Hall, consistent with the .` storm drain plan, are in progress. , PAGE 5 a r Fanno Creek Park Trails are all in. Bridges are 80% complete. Shelters and picnic tables are on hold. All picnic table sites have been poured. Project will be completed by end of this year. Civic Center Under construction 69th Sewer City crew is set to start laying mainline pipe in near future. The 477 ft. of pipe is expected to take three to five days to install. If laterals are added, the construction time and cost could be double. Overlay Prcaram Staff will be putting together a full project list by January 1 for construction starting by early April and ending in late May. Priorities will be collectors not already overlayed and pocket areas, such as the Triangle and S.E. Tigard. P.F.P. In accord with LCUC rules, the first step in the process of dejeloping a public facilities plan will be to assess the condition of existing sewer drainage, water and street facilities. To date, a comprehensive inventory system to evaluate street needs has been developed by staff. The three major attributes are traffic volume, T functional classification, and condition. Knowledgeable maintenance personnel will do the inventory which will take an estimated 300 man-hours to complete. ' (DR:br/2OO1P) k PAGE 6 Ado mftbkISE HAAS & � � Suite 300-AGC Center 9,450 S.W. Commerce Circle ' • Wilsonville. Oregon 97070 ssociates, Inc. ( ) 682-2450 ConsufttV Engineers&Surveyors September 25, 1985 Mr. William Monahan Director of Community Development City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Dear Bill , This letter is intended to be an interim report on 72nd Avenue traffic concerns that were relayed to us by you and Bob Jean on August 2, 1985. The specific items to be evaluated were as follow: 1. Trucks (the largest variety of 18-wheelers) making the turn from Carman Drive to northbound on 72nd sometimes run over the curb and encroach on the left-turn refuge. What type of modifications could be made to improve this movement? 2. trucks (18-wheelers) making the turn from 72nd - Boones Ferry to southbound on 72nd Avenue encroach on the left-turn refuge. Can some reasonable modifications be made to improve this movement? 3. Can vehicles in Item 2 above be given more priority and therefore not have to wait so long before turning left without upsetting other reasonable priorities. Item 1 is illustrated by Exhibit "A" and "B". Exhibit "A" shows the existing ssiig"riaTs, striping, 50-foot curb return and traffic control configuration. 7hPr6, is evidence to support the contention that some 18-wheelers have a problem with the northeast corner of 72nd and Carman Drive. Marks appear where tires have jumped the curb. Observation finds that while many of the 18-wheelers can stay within the designated lanes, the largest variety have to encroach on left-turn refuges in order to make the turn. This is done by using the left-turn lane on Carman at the start of the turn or using the left-turn lane on 72nd at the end of the turn. At this point in the report, it may be well to note that encroachments are not uncommon for the very largest variety of 18-wheelers. In this instance a 50- _ foot (very large) radius was used which is adequate for all but the largest 18- wheelers. This is the largest radius used throughout the project, except at the Durham Road intersection (which is on the State system) where the right-of-way <; widths are between 70 and 90 feet. Recall that the council, in locations of City jurisdiction, chose to limit right-of-way purchase of 72nd Avenue to 50 feet plus 5 feet either side as a utility easement and build the street at a 40-foot width. Mr. William Monahan September 26, 1985 Page 2 If it is deemed appropriate to make modifications to accomodate the largest 18- wheelers, the following items of work would be required to achieve the realignment indicated by Exhibit "B": 1. Remove and replace approximately 150 feet of curb. 2. Move a catch basin. 3. Relocate the signals wiring junction box. 4. Relocate the fire hydrant. 5. Relocate the power pole, guy system and underground leads. 6. Widen paving to match new curb location. 7. Purchase additional right-of-way and utilities easement. Both the power pole and the hydrant were moved earlier as a part of the 72nd Avenue project. PGE has offered to move the pole at no cost to the City. Tigard Water District estimates that charges to the City to move the hydrant would be approximately $1,000.00. Construction and right-of-way costs for this Item 1 work are estimated as follows: Construction $3,830.00 Right-of-way 2,000.00 'S5'."8�II:7Xf Contingencies (25%) 1,460.00 TOTAL $7,290.00 Item 2 has been investigated by our Traffic Engineer: There does not seem to be any y physical evidence to confirm there is a turning problem. The turning radius is adequate for the design vehicle. Accordingly, we recommend that no changes be made at this intersection related to turning radius. Item 3 has been investigated by the State (OSHO) who finds that the timing is as 3es'igned and is appropriate. Accordingly, we recommend that no changes be made at this intersection with respect to signals timing. We will be pleased to meet with the City regarding the merits and procedures for effecting the modific tions discussed in Item 1. Sincere , Marlin J De Haas, P.E. Preside Enclosures 194LTR.526 cc: 80.194.118 O ti C\l ui v i � iS i �l Y♦ ::;lp 41 d{ it t416 �- Ak ,a F �.� !� 15OP,l7 0 oJi lC s .. ONLY � i jt i.• •e �� c, 1 w • wa tE � a t C -s OAS N E E t-..i Z� " .. � r ti Z ��,� • e lit MIX uj . = u 0 c 0 e O x c v D ¢ S t TIGARD a VICINITY - G4 7L��-_I O JL, 3 rL_---d Iz Z1f y U J 3 ti' .. ar+ss i'.' - , �C�1 /- t �'� \,♦ 6S d..l sa M. aMt ' tloillo."A_it reef '�'L©� 4toeM Ceaeer ii Crooa a iuy�:: IF ;. c a E)vc rsi 7-�d DOMMM mtoLn 10-2l -95 Atr& j � r .�► r r r r r r r r i I I ! I r ! r �J ! 1 1r rrr Lr. rilIl(lr l r 111 11 i ipl7�imilljPII.PfffrfgIJillpilllilil�ligrFI 1111111 arilp IIIIIII 1111.111_111_11.11 11 1111 rir!ri 2 4NOTE: IF THIS MICROFILMED 5 6 j g y _ — J II I DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE 7D I _..�. TIE QUALITY OF THE ORIGINAL DRAWING. -- __ _ OE—6Z 82 LZ 9Z SZ bZ EZ ZZ IZ OZ 61 81 LI 91 Sf bl _EI ZI - 11 OI 6 9 ( - 9 S _� E Z 1,•,m, �nrfiw6uduuhurluuh�nlnnlunlnnlyn '` L 5 C -- -----— — _. _ 1 I. INITIATION Il• FEASIBILITY Ill. FORMATION IV. IMPROVEKENT V. ASSESSMENT VI• FINANCE AND CLOSUNE `Tech'�enEer ER Crossing. :�135t1i;3treek Cities../ Indication of May have to 14uin In contact Opportunit •Opportunity to file Y co Pay asaeument In property interest Pay fes for tde w![h Staff object to th Owers Infocnal Neet1 Prallminary theeonstrances toeuh or arra aR the lonatlon of Desire to arrange -pro Of*ssaeaa- with Staff Engineer's Report age[o the District financing ynta!.writing pay,1n!.¢allaent• • Pay asseument as billed � 1 I i i i M Cherry Sgmet-{18/•29} ! 1 + Canter bury Sk=vet Prepare the Pre- StEfe�Pa kvap Stye@ • YublLah and ' .----' -- Prepare Final Fla. Prepare notices TIle2l T �t l SECer „- Ia lows Meeting l�eimturF fntincer•a .once. .aS5TtS5e'd� vNfS:: aa8 Sys for the spreading Prepare bond Greeabur lTiedemaa Street+ proper cy -�. [lmlire the Rid 8roeeas of as..anent. prospectus oven Sead.tat..letter Prelidna Manage the Publish and Bead Sale •LID Interest to proparty ower. lagi.eer'ryReport construction seod notlea. [Sen Docket et t�('!o. — and appropriate UFO when net e..ary Proper* the F!o•l Report -- toy Adminl.tracivc PrelialaarF .' }L^,$C,ypPt': ` Local Contract Act io.• Report Priority Ranking Arrange for !,7 (� - Resolution by Raul-Board Report by Staff notifieatio. the Local Preparing the accepts bide Staff - and for the " - Contract Review proposed asses- for bonds by ia2?/8uraham Street' •� Baer*to Award .enc. Public fleariag C a�.sessedJ- resolution the Contract Key Dee1.1o. Resolution Re.olutlo. Ordinance Ddrwting Staff t of Intent and to Foca the • [*solution Cloaing Prepare the sorting the date District Accepting Ordinance spreading accounts and Pzalldna for the 1bb11e releasing liens tf _ the the as.eumeats Engineer's Bepor Hearing !'#322tEOi1t1l- 'i.`reaL Final Report on all be.efited propercle. Documents L creat LE,81.-o Plld.arq .lMorlces - a ass pats PaU[!am r's Repoct� •Res.Awrd• Contrac Noticas . malsa ehaeliminary raft halidwt)• Conacr.Contraer Ordl.amee SpzasdinggvalrUse,Report tus Letter Final Re ort the Amaesonantm Mood PcoapaAccepgolution of Eugimer'm Report P ResoEuedon Acca tin•Ordinanes[on! Iasoluelon Aeespt! Bide Eor bond• [e r the Forming the Final Liao Docket Yrepae Diatric Import i (Ill�al►tNJl11 111111 111 1[laal�t E11 tir q1 t11 tjl r 1 !_P.� (�TT��1 1 �.i�1 � L� I�ijl�ilt�l�Tr1�=�t+�►N�+II(Ii�lfi�'+h�+I+�111�1i'�ItiR11+�Ile�lt+I111R111�y��Nr ,, _.. NOTE: IF THIS MICROFILMED 12 DRAWING IS LESS CLEAR THAN THIS NOTICE. IT IS DUE TO THE QUALITY OF THE ORIGINAL DRAWING. 09 62 @Z L2 9Z S2 02 -B2 ZZ IZ OZ 61 QI Ll 91 SfT 41 fI--ZI 11 01 6 9. L - g -S y E A11�t111�11iI�1111�I111�i111fNN�ai�tiM�J1 17 1990 a: f 1 A R C";H _ 4. y4 i n w� €€ CITY OF_TIGARD, OREGON 1 COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 21, 1985 _ AGENDA ITEM h: DATE SUBMITTED: October 17, 1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Library District _ Discussion REQUESTED BY: City Administrator DEPARTMENT HEAD OK: � CITY ADMINISTRATOR: INFORMATION: SUMMARY Washington County Cooperative Library Services (WCCLS) has been asked by the Washington County Board of Commissioners to seek a new governance that will continue to provide County-wide library services, but be separate from the County as a taxing agency. The options available under Oregon law are a Library District (ORS'357) and County Service District (ORS 451)• The Library District is considered the better of the two, though it wasn't written with the WCCLS configuration in mind and this has raised many questions, reservations and outright rejection by several cities Another proposal developed by Tualatin would structure WCCLS so that all members, i.e., Washington County, city and community libraries, as well as school, academic and special libraries, would be able to sign an intergovernmental agreement for county-wide library services and collect taxes. It would be governed by a board consisting of one representative from each participating agency. This latter structure was put before the 1985 legis- lature by Tualatin City Administrator Steve Rhodes and Representative Paul Phillips. It did not survive the committee process. The Tigard Library Board at its meeting Oct. 14 decided not to make any recommendation until more information is available, also expressing a disinclination to reach a hurried decision on any governance change. Tualatin proposes resubmitting the bill to the 1987 legislature. The current WCCLS levy runs out in ,JUne 1987. It has been learned that though the Commissioners"would like to � �F $$ 1? ,.-akh at is a_copse nsus_of=a11 the entities as to final form - it is an issue that must be fully negotiated and explained They Tuve-"set-no'-lite for obtaining the desired consensus." ALTERNATIVES CONSIDERED 1. Wait :until-more information is available concerning tueeffects of Tigard Public becoming a member of a Library District. 2. Work with Tualatin on developing legislative support for its proposal, to include going to the County Commissioners to request a one year levy for FY 1987-88 to give WCCLS time to get the necessary legislation through the 1987 session. scssa=ax=ssarsasassatassscsasszcas=rs�asaasaas=sc=s=s.cc=.s=o..css�=ss'=c;s=ss.=c====___= SUGGESTED ACTION i. All of the above. t n CITY OF TUALATIN 18880 SW MARTINAZZI AVE. PO BOX 369 TUAILATIN,OREGON 97062-0369 ®� (503)692-2000 k September 30, 1985 City Council City of Tualatin Members of the Councils yyt d PROPOS_ ALL TO FORM WASHING, I LIBRARY DISTRICT Attached is material from the Washington County Cooperative Library Services regarding the proposed formation of a Library District. This issue has been discussed for a number of years now, since the Washington County Board of Commissioners has desired to be relieved of the responsbility of levying taxes =: for the Washington County Cooperative System. They, understandably, believe that the Cooperative is a true . City/County venture and not one that should be identified as required by law as a County taxing district. All of the members of WCCLS have agreed that a change in form is desirable and will benefit the Cooperative Library System. Presently, it appears that the WCCLS Citizens Advisory Board is proceeding with a proposal whereby the County will form a Library District pursuant to to the provisions of Oregon Revised Statutes Chapter 357. This district would be a separate entity and would have its own elected Board of Directors who would oversee the operation of the system, as well as levy a tax within the district to support the system. The district would include all of the unincorporated land in the County and any City which desired to become a part of it. The disadvantage to creating a Library District under the current statutory provisions is that an additional elected governing body will be created to oversee a cooperative operation between the cities and the unincorporated area of the County. Another disadvantage to a Chapter 357 district is the loss of local control over library service. We have all spent years developing libraries which ,are responsive to, �~ and reflect, the needs of our local areas. If we really desired a centralized library operation, Metro would be the appropriate agency to use. City Council Washington County Library District September 30, 1985 Page -2- Part of the desirability of WCCLS is that it has allowed local libraries to work cooperatively and provide cost effective services jointly, while at the same time, allowing local control and accountability for those services. Many of the individuals involved in WCCLS do not believe that such a district is in the best interest of the cooperative and would, instead, prefer to see a district created along the lines of the Metropolitan Area Communications Commission (MACC) . under the MACC Model, the district would encompass the unincorporated area of the County and all cities which wish to be included. The difference between the MACC Model and the ORS Chapter 357 District is that under the MACC Model, the Board of Directors would consist of elected officials from each of the participating jurisdictions, rather than separately elected officials who did not represent any particular jurisdiction. While many individuals desire this form of district (the MACC Model) , the current statutes do not provide for formation of a district along these lines. As many of you may recall, a piece of legislation (House Bili 2578) was introduced in the 1985 session by Representative Paul Phillips, which would have amended Chapter 357 to provide for a Library District being created according to the MACC Model. Due to other pressing issues in the legislature, this legislation was not enacted in the 1985 session. Rather than rush into the formation of a new separate Library District, staff believes that time and energy should be concentrated towards drafting of legislation which would authorize formation of a Library District along the MACC model. In addition, work could be carried out to obtain support for the legislation from other areas of the State, which are also looking for alternative ways to provide cooperative library services. The main liability with the MACC approach is that the WCCLS levy lasts for two years and will expire in June 1987, before such a district could be formed. However, it seeks the benefits of a MACC Model Library District far outweigh the creation of another special district which is virtually invisible and not locally accountable. Instead, it would be preferrable to seek authorization from the Washington Countyd Board of Commissioners to have a one year serial levy placed before the voters in 1987 to provide the additional time necessary to seek legislation and form a MACC Model Library District. City Council Washington County Library District September 301 1985 Page -3- BZCQ14MENDATI ON The staff respectfully recommends that the Council oppose formation of an ORS Chapter 357 Library District and, instead, recommend to the Washington County Board of Commissioners that work begin in preparing legislation and support for an alternate form of library district according to the MACC Model. In addition, the Commissioners should be urged to place one more operating levy for the current system before the voters in 1987 in order to allow time for the final determination on a MACC Model Library District. Sincerely, Stehen A. Rhodes City Manager SAR,/J n ATTACHMENT ea By �� a APptOvTul:t� Date R,ecordinR cu=retgrY s4 i %Washington County Cooperative Library Services ESE SEE MME MEE man MEE %Ia EV N= %a io%a September 23, 1985 MEMO To: WCCLS Citizens Advisory Board Library Directors Ad Hoc City Managers and Governing Bodies Representatives From: Donna Selle Re: Library District Formation Attached for your information are the minutes of the WCCLS Citizens Advisory Board meeting of September 17, 1985, a memorandum from Alan Bachman, County Counsel, clarifying some of the issues raised at the meeting and draft resolutions for governing bodies with attendent choices. Please note, this office and the Citizens Advisory Board would like some indication of your views as soon as possible or no later than October 15. If your Board or Council does not meet before then please let me know. REC' Q rw. •..;.LAT7:� SEP 2 5'86 cam. `�1, , .. Ent 11ftowt oft t&ry fletNtba Oprfts'.s hk p0 -"� IYawN F. Street Ataha,Oregon Telephone'.(5031642-154+a Mailing Address:P.O.Box 5129 Aloha,Oregon 97006 Location:17880 SW Blanton Washington Count Cooperative Library Services ,5,u cit y NARS ,� MENIkL NEE JPWL� J LJ oil Minutes Tuesday, September 17, 1935 WCCLS Citizens Advisory Board Professional Board Ad Hoc City Managers and Governing Bodies Representatives 7:30 p.m. WCCLS Offices Attending: Forrest Soth, Daurel Coolidge, Vicki March, Jim. Johnson, Paula Fowler. Bob Culver, Ann Culbertson, Ellen Uhreen, Gail Schultz, Donna Selle, Cindy Romaine, Mike Smith, Tim Ewert, Bob Jean, Carol Wakefield, Dorothy Shaver, John Switzer. Colleen Winters, Alan Bachman, Susan Hardie, Vi Metzler, Bob Amos. Larry Cole, Dave Larimer, Chris Prescott, Olivia Hearn, Bob Davis, Nik Parrish, Jane Johns, Carolyn Rux, Harry Bodine, Steve Law. Welcome/Introductions k Approval of Minutes: Minutes of the August 21 meeting were approved as distributed. CommunicationslAudience Time Old Business Automation Update: Smith presented information on the status of the automated circulation system and public access catalog. The Professional Board is currently evaluating bids for the system and making reference telephone calls. A contract was let to •UTLAS for conversion of the union catalog into machine—readable form. New Business Structure and Governance: Soth said the County Board of Commissioners for the past two years has desired WCCLS to change structure and governance. The County is not in the library business and the library levy competes with the County on the tax roles. Bachman. Chief Assistant County Counsel, outlined options for new structure and governance. Library District (ORS 3571 Counly Service District (ORS 451) ected Board Countyoaf r� d of commissioners County Board of Commissioners hearing Boundary Commission hearing More specifically designed More specifically designed for for libraries master plan implementation Mamkv Address:P.O.Box 5129 Atoka.Oregon 97006 t.ocabon:17880 Sw Sianton Street Aloha.Oregon Tekpt=e:0=642.1544 y 2 Bachman recommended the Lit district as more appropriate for library governance. Prescott questioned the jurisdiction of the Boundary Commission over the Library district. Bachman responded it is not in the list of Boundary Commission's jurisdictions but he will verify the role of the Boundary Commission. Regarding the timeline. Bachman stated the dates have some leeway but tax base issues can be presented to the voters only in May and November. The current levy will run through June 1987. Cities deciding to be in the Library district at the inception need to have a resolution and order from their city council. A city deciding to join later must have a vote of the people to join the district. Schultz questioned whether community libraries could' act as separate contracting agency. Bachman said it was possible but the community library would have no tax base to sustain it. Jean questioned how city annexations would be handled for cities not in the district. Bachman will report back on this. Jean noted a city opting out of the district could contract for services. Smith inquired about ownership of current resources -- would the Board of Commissioners turn resources over to the new district? Johnson questioned ownership of the community libraries which may be separately incorporated. Funds for the levy in existance could be applied to the new district if the Board of Commissioners wishes. Bachman said ownership of cjty library buildings could stay with the city but the district operate it. Culver questioned how the automated library system fit in. Soth said each participant will be charged on the basis of use. The automated system will be insulated from the political arena. Soth suggested information from this meeting be taken to all participating agencies by October 15 to find out what views or concerns each agency would have regarding district formation- Please relay any information, concerns or further questions to Donna Selle at the WCCLS offices. Announcements THE NEXT MEETING OF THE CITIZENS ADVISORY BOARD WILL BE OCTOBER 15. 1985 AT 7:30 P.M. AT THE WCCLS OFFICES. 4 CITY OF TIPARD, OREGON ` COUNCIL AGENDA ITEM SUMMARY / AGENDA OF: October 21 1985 AGENDA ITEM #: -I �-- DATE SUBMITTED: October 17 1985 PREVIOUS ACTION: June 24, Service___ ISSUEIAGENDA TITLE: _ Level Priority Rewart SERVICE LEVEL PRIORITIES WORKSHOP PREPARED BY: Donna Corbet REQUESTED BY: Council DEPARTMENT HEAD OK: v'�j'� -- CITY ADMINISTRATOR: _ POLICY T.SSUE SERVICE LEVEL PRIORITY WORKSHOP WITH DEPARTMENT HEADS INFORMATIONSUMMARY Reviews and revisions per Council directive have been made by the Department Heads and are attached for discussion during the workshop. Review by Council is now appropriate for any further revisions. ALTERINATIVES CONSIDERED 1. Approve as attached 2. Further revision to attached. SUGGt. .0 ACTION Conduct workshop with department heads, review and suggest further revisions or accept as submitted. (1042p) MEMORANDUM CITY OF T'IGARD, OREGON TO: Mayor and City Council October 21, 1985 FROM: Jerri L Widner, Finance Director SUBJECT: ADDITIONAL COMMENTS ON SERVICE LEVEL PRIORITIES The Finance Department includes support services for all other City departments. As these departments increase in size, additional demands are made on Finance. The list of priorities given to you in your packet included a discussion of the legal requirements of the department. Support within the department has not been available due to demands placed by other departments. With the increasing demand of support from other departments, there is a risk that the legal requirements may not be met. The choice of level of service to be provided to citizens by the other departments, will to some extent determine the level of service to be provided by Finance. For every three individuals added in Community Development, another support service employee should be added to word processing. For every 10 employees added, an additional personnel and payroll employee should be added. Similar comparisons can be made with the addition of citizens to the City and the impact this has on sewer/storm drainage billings, on the number of employees in police, public works and library, accounts payable, city records, etc. The legal requirements of the department are priority and are at every service level. Service level choices below a 2 level will not provide adequate support for other departments, nor will it provide a quality product to meet the legal requirements of the City. (1099F) � a C MEMORANDUM CITY OF TIGARD. OREGON TO: Mayor and City Council FROM: February �8, 1985 Jerri L. Widner, Finance Director SUBJECT:SUBWORKSHOP - B SERVICE LEVEL PRIORITIES - FINANCE AND SERVICES FINANCE AND SERVICES DEPARTMENT --------- DISCUSSION OF SERVICE LEVEL PRIORITIES The function of the Finance and statutory requirements and to providServices Department is twofold. e support to all other deto .meet partments, To determine the levels of services to be provided by the de ' state all need to outline what is statutoriall state rind y required, apartment, we first city statutes, as well as contractual agrecmentsThere are e Cid eral, entered into that regulate how These requirements must beand when we Perform y has statutory requirements are linPerformed at any level Certain responsibilities. be service. Examples of STATUTORY RE IREMENTS Municipal Court: Record of citations, trial dockets, foll the State for court decision, court a�p to attorneys, subpoena' of witnesses appointed Juries, bail refunds, fine 3election of a33e3sing and and bail schedules, Payment of Court. Police Training, City Recorder Victim's Assistance and Indigent Defense.Legal and . follow-up Public notices, Citv Council minutes, ow-up actions of City Council, candidate petitions Elections follow-upfollow-up of re verification of signatures, and coaamittees porting requirements by candidates RQcordina3 _ filings within time constraints. any Countland use actions that require y r"ecor'dings, annexations, a :treat vacations, dedications, plats etc. Records maintenance of public record3 cord- retention amp Accounting i'ayroll tax reports, utilit turnovers of delinquent utility bi bills 'lls and tax rnPort3 for building surchargetate otherscollections payments to venriars, a� court W-2's, bondholders and �. council and for to and 1099'3 for city Vendors. Administration Personnel - OSHA reports, affirmative action and training/education reports, retirement reports, personnel files. Purchasing — purchase order preparation and follow--up. Elections — drafting of tax and other financial measures, filing with County. Bancroft — sale of bonds, setting up installment accounts, foreclosures. Audit — preparation and report. Bonds sale of general obligation and levying of 'tax. Sewer agreements — collection of fees and payment to contract holder. Budget — preparation. notices, minutes, filing with County Assessor. Investments. Federal revenue sharing and reports for other government agencies. Each of the areas listed have deadlines, some are three days, some the end of the following month and some date specific. The amount of time it takes to meet these deadlines is determined by the volume of transactions that must be summarized and reviewed. A question that might be asked is how do service levels affect statutory requirements? At level 1, the department would do just enough to get the reports in. At level 4. analysis, auditing and review of data would be accomplished. In addition to the statutory requirements, the department offers support to other departments. Examples of support given are as follows: ` word processing. copying, reception, personnel hiring, advertising. terminations, negotiations, purchasing rules interpretations, budget and actual information, payroll processing and information, accounts payable information, business tax, liquor license, alarm permits, recordings• notices, annexation follow-up with the census, miscellaneous billing for services. ordering of office supplies, dp/wp system management, distribution of mail, special projects such as revenue manual. 5-yr. plan, and maintenance of contracts for janitorial and office equipment maintenance. Service- level priorities for the department are based on being able to meet the statutory requirements first. I am preparing additional information for our discussion Monday evening. 31.W:j lw (0800F) w MMMJKAMWM C w « ?Q Y w u M U Q 1 l•.Ua 9 Q aCL .. Q Q w t e•� q\ s C w•r 1r.N E T Y 3 L L 1r I. q Jp T if Opp ppb• S T Y .� .-• .�r• W O • � L L M OI S T\ IL L A y « 0 0 ~ \ iia1.• 1 .x\ A LL�0 N++ Q Q� Ty r.•+ p wO IY .i q u 3 V ` Q Lw nuaA •p�NTP JY� Y C•w wC L s+ M w+� w pp « C ••� �� 1. w w.r i L r\ •p �{ +� C c T T T 3 C L 1 • w w T L v �{ {64 1 'O Y w w N O C •W • E C•C T..a C rr S S K Y_ O' E M w w r• YI a E N L Y V Y • 4 Y M a+ .\ Y Y O L T Y T O 1 O T G1 Y Y Y L L Y • Y > w V u� C CrCy w p\ t Cb w V.ws�gq�++p+a+.+ b'+ •..•� pn .+ L�+i u u�pp+ L rr C'O N a,k IOrOxO.f�C6 >Cm ZL NtO NmS 33> H E•040�0o w K wag A O CL CL cr A O nw w IMlow n '� 0� n w a O is a a+ M ~p U A •� V O q k Q V• C w' O i�2�7 Q O Q C 0— T s 'qC.\ Y•-• I Q'++•><\M `•0i i r•+k 3 T L 7 s+ -p7 ■ fOw ^� J N q 1{ su wM 4 Yam w T rC L� M R T l� g..Cs \`.+T `$L ipy ` • �� C•N " i-++ $C 4 u Y•"• M OoLL c� ��r " r v o w.T• ...» T �`s�" "."epi � d m.i+ 7 Y� �i ~ w w N t L••, a 7 Y M •.• LL T T a+ w U c u F° > w Y u0 C I••••+ w L 4 M U Lp.a� ~M t�w q r M Q •.x L OR � '~ W @11 y�y w w QC•..M`e6 w T r T n 0 O Cp O C �•r\ T q p4 C yQ LO r w T w ` Lq 7 •Y w b0.,'�0.{d`�7G m7Ry w�6@ N@N 7At� f ! 7[�m9 ! w �0 w E 2 AA i nnp w w g w at w Q A • J 0 Q K 21 64 t yNal j1►'��'/waw1• yGr.irr+ w• V�aCQi++ wC•I M�COw w.IOrr~YO• � Qy1 •4 n j LO !w J O I0YA+ Mw W 10 QMy wT\ i, T Y ••��i 9 .+ w ? Q F q •• 1! u_ .a it iiC'V w .++/. L u q •. ty¢7 L SSI " w �r+�� t i••�L " q•i Mpp «C6 M Y • TL TYCQ M i TQM••� w w 4 1 cr _ y w w L O ♦+ i 0. ■ O u.Ti YU aYi i gCL T" A v "i w w Y�+ y • off O .~.e q .^.� V�~i ` aMi 4 1i•.� V C a� l ill ye 1 "� O"" ` w w —r • w T ■♦ T w y w • \ T q $ Y p w T Y w•+� N i.? {rO Ot�t6 a ma wim Nmt 36N ■ iSm9 w yygq¢¢ryry�' T • �t.yJ.I hN�' $w~•MOwi l• .Aw.C~+mM``w� •upw.i••8YC� •+uw11y``�+��N`wCM+!!`�I •4 • QY 8 • 1Atliu sit! . V O V Mw.✓iClpppir p•~Cy.� V( CCVr+ O yT'�p r8A•.iq r�..cpw�M�•T••.M�pCiCMT+'•qw++yY4O+. .cq6w.~�w.rtqwY.sq��Yap+u " 3qwTMMC 40MK M I M • � T N O 6.5 c4SO LMCp O4w/yM�Giepq3T+r..•rY�3®••"c•+ ~«aYpi`oVGit.yw!VrV�+r•••w•••~y.ta p•MwY.i•qi oj,.— MM/p`•Ii+ M • C 1■a+1 es C Y•rwAVi+. �Mp.••.••Vr. �•C q� q +� C w• • � w• w u q L • M+.� 77r1 y / r ` A•pp+1� t ts+ 6-0 m g 40 a•0e�l uw'l0 «w N F• w �..a w C yy H w .�` M • q T M w .� L.+ L. ` r O L .3 i w 8•.+ r�l pp L p q � R e i K M OO�q 3�."� •� / .w' w M q� Y >,w w 1. v i C+.Y w� •.+ Lm 6_J L i �M M i•+ C+•N 8r. n O as a�p+{S� • L M M L wy •..M w w y w Q W R N N w.+ •A ,1`¢f y4` •+ C -+ w O T C Y O�+ • L 7 4 ~ N V r �1\ i{Ui a++ O•w Q w r �•r OO L i n• .+.+.+�+r•C++ lA 1- r. p� ! Q C V n y y p �w�n (a• •• lI. 44 MqQs .6�+.OpTw Cyuy /C �iL wggq�C�Y�Mqqty 4 a wV ei pL0L�C+�9y tlC ri •a � L V � y" MSL A �a mm0 0 ' m ' SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT: Finance and Services SERVICE LEVELS FUNCTIONS POSITION FTE 7 IV Accounting• AVERAGE o Payroll and benefits reports Finance Director o Accounts Payable Accountant o Fixed Assets Acctg Clerk o General Ledger OA III o Accounts Receivable: Utilities, OA II Bancrofts and processing o Other: Investments, cash receipts, bank deposits, petty cash, check signing (AP/PR), customer service, reports (financial, city, state, fed - required reports and forms) 8.6 Support Services: o Reception: telephone, customer service, Finance Director cashier, mail distribution, etc. City Recorder o Municipal Court: cashier (night), WP Manager recording of cites, docket preparation, Records Mgr. court follow-up, bail refunds, OA III/Court Clk. attorney/juries/witness, customer OA III OA II/Receptionist service, monthly reports o P.O. processing and office supplies OA II o Business Tax Receipts and cost. service OA I o Misc.: accruals report, calendar, 0013 OA Part Time o Recordings/Annexation follow-up o Council Support: Packet preparation. minutes, follow-up o Elections o Records Management o Street Vacations a Customer Service, general o Nord processing: system mgmt. , special projects, mist. reports, document preparation, etc. o Management Management 2.4 o Personnel: reports, contracts, employee FinanceDiren. ctor ector advising, new hires, etc.. o Purchasing - o Risk Management, claims, etc. o Audit Preparation/schedules, etc. o Banking and reconciliations o Bond Sales o Financial Reporting analysis 0 Budget Preparation, minutes and meetings a Department management o Special Reports: Annual, revenue, etc. 0 Misc. : Meetings, customer contacts, etc. 18.0 TOTAL Page 5 0629p s a s _ SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT: Finance and Services SERVICE LEVELS FUNCTIONS POSITION FTE III A cc RqnLiM 6.3 Basic o Payroll and benefits reports Finance Director Service o Accounts Payable Accountant o Fixed Assets Acctg Clerk o General Ledger OA III o Accounts Receivable: Utilities, OA II Bancrofts and processing o Other: Investments, cash receipts, bank deposits, petty cash, check signing (AP/PR), customer service, reports (financial, city, state, fed - required reports and forms) Support Services: 8.4 o Reception: telephone, customer service, Finance Director cashier, mail distribution, etc. City Recorder o Municipal Court: cashier (night), WP Manager recording of cites, docket preparation, Records Mgr. court follow-up, bail refunds, OA III/Court Clk. attorney/juries/witness, customer OA III service, monthly reports OA II/Receptionist o P.O. processing and office supplies OA II o Business Tax Receipts and cust. service OA I o Misc.: accruals report, calendar, DOIs OA Part Time o Recordings/Annexation follow-up 4 o Council Support: Packet preparation, minutes, follow-up o Elections o Records Management o Street Vacations o Customer Service, general o Word processing: system mgmt., special projects, misc. reports, document preparation, etc. o Management Manaaemnnt 2.30 o Personnel: reports, contracts, employee Finance Director advising, new hires, etc. Asst. Fin. Dir. o Purchasing o Risk Management, claims, etc. a Audit Preparation/schedules, etc. o Banking and reconciliations o Bond Sales o Financial Reporting analysis o Budget Preparation, minutes and meetings o Department management o Special Reports: Annual, revenue, etc. o Misc. : Meetings, customer contacts, etc. TOTAL. 17.0 l 0629p Page 6 » ' SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT: Finance and Services SERVICE LEVELS FUNCTIONS POSITION FTE II Accounting 5.5 Limited o Payroll and benefits Finance Director o Accounts Payable Accountant o Fixed Assets Acctg Clerk a General Ledger OA III o Accounts Receivable: Utilities, OA II 8ancrofts and processing o Other: Investments, cash receipts, bank deposits. petty cash, check signing (AP/PR), customer service, reports (Financial, city. state, fed - required reports and forms) Support Services: 6.0 o Reception; telephone, customer service, Finance Director cashier, mail distribution, etc. City Recorder o Municipal Court: cashier (night). WP Manager recording of cites, docket preparation, Records Mgr. court follow-up, bail refunds, OA III/Court Clk. attorney/juries/witness, customer OA III service, monthly reports OA II/Receptionist o P.O. processing and office supplies OA II a Business Tax Receipts and cult. service OA I o Misc. : accruals report, calendar, DOIs OA Part Time o Recordings/Annexation follow-up o r.ouncil Support: Packet preparation, minutes. follow-up o Elections o Records Management o Street Vacations o Customer Service, general o Word processing: system mgmt., special projects, misc. reports, document preparation, etc. o Management Management 2.30 o Personnel: reports, contracts, employee Finance Director advising, now hires, etc. Asst. Fin. Dir. o Purchasing o Risk Management, claims, etc. o Audit Preparastion/schedules, etc. o Banking and reconciliations o Bond Sales o Financial Reporting analysis o Budget Preparation, minutes and meetings o Department management o Special Reports: Annual, revenue, etc. o Misc. : Meetings, customer 'contacts, etc. `` TOTAL 13,8 0629p Page 7 SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT: Finance and Services SERVICE LEVELS FUNCTIONS POSITION FTE I Accounting: 4.75 CORE o Payroll and benefits reports Finance Director o Accounts Payable Accountant o Fixed Assets Acctg Clerk o General Ledger OA III o Accounts Receivable: Utilities, OA II Bancrofts and processing o Other: Investments, cash receipts, bank deposits. petty cash, check signing (AP/PR), customer service, reports (financial, city, state, fed -- required reports and forms) SupportServices• 5.3 o Reception: telephone, customer service, Finance Director cashier, mail distribution, etc. City Recorder o Municipal Court: cashier (night), WP Manager recording of cites, docket preparation, Records Mgr. court follow-up, bail refunds, OA III/Court Clk. attorney/juries/witness, customer OA III service, monthly reports OA II/Receptionist o P.O. processing and office supplies OA II o Business Tax Receipts and cult, service OA I o Misc.: accruals report, calendar, DOIs OA Part Time o Recordings/Annexation follow-up o Council Support: Packet preparation, minutes, follow-up o Elections o Records Management o Street Vacations o Customer Service, general o Word processing: system mgmt. , special projects, misc. reports, document , preparation, etc. o Management Management 2.20 o Personnel: reports, contract- employee Finance Director advising, new hires, etc. Asst. Fin. Dir. o Purchasing o Risk Management, claims, etc. o Audit Preparation/schedules. etc. o Banking and reconciliations o Bond Sales o Financial Reporting analysis o Budget Preparation, minutes and meetings o Department management o Special Reports: Annual, revenue, etc. o Misc.: Meetings, customer contacts, etc. TOTAL f3 00 (' with Court Volume 0629Q Page 9 j R P I . CITY OF TIGARD, OREGON �T COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 21, 1985 AGENDA ITEM #: �0 DATE SUBMITTED: October 17. 1985 PREVIOUS ACTION: June 24, Service ISSUE/AGENDA TITLE: Level Priority Report SERVICE LEVEL PRIORITIES WORKSHOP PREPARED BY: Donna Corbet REQUESTED BY: Council DEPARTMENT HEAD OK: L4 - CITY ADMINISTRATOR: POLICY ISSUE SERVICE LEVEL PRIORITY WORKSHOP WITH DEPARTMENT HEADS INFORMATION_SUMMARY Reviews and revisions per Council directive have been made by the Department Heads and are attached for discussion during the workshop. Review by Council is now appropriate for any further revisions. ALTERNATIVES CONSIDERED 1. Approve as attached 2. Further revision to attached. SUGGESTED ACTION Conduct workshop with department heads, review and suggest further revisions or accept as submitted. (1042p) i TIGARDLI K Ic Phone RY ! �,/ 5111 12569 SW Main•Tigard. Or. 97223 A STATEMENT OF POLICY 1. Goals: The Tigard Public Library (TPL) has been established to provide free access to information reflecting all viewpoints and opinions. TPL will provide books and other media which will support the inquiry and recreational reading needs of all people of all ages. TPL will strive to offer opportunity, encouragement and guidance to users in utilizing its resources to the optimum. TPL supports universal education as a continuing process throughout life. TPL seeks to identify community needs, to provide programs of service to meet such needs and to cooperate with other organizations, agencies and institutions which can provide programs or services to meet community needs. TPL will provide the best service possible by a continuous process of upgrading resources and facilities. TPL will utilize all resources as economically, efficiently and effectively as possible. STATE LIBRARY (Policy) OR$ 357.001 Legislative findings. The State of Oregon recognizes that: (1) Libraries constitute a cultural, informational and educational resource essential to the people of this state. (2) Library services should be available widely throughout the state to bring within convenient reach of the people appropriate opportunities for reading, study and free inquiry. (3) Providing and supporting adequate library services is a proper and necessary function of government at all levels. [1975 c.476 S2] ORS 357.003 Policy. It is the policy of the people of the State of Oregon: (1) To promote the establishment, development and support of library services for all of the people of this state. (2) To provide library services suitable to support informed decisions by the personnel of government. (3) To encourage cooperation between units of government and between and among libraries and to encourage the joint exercise of powers where such cooperation or joint exercise will increas4 the extent of library services in a fair and equitable manner. [Formerly 357.705] 0629p } j M� a C-1 _ ------ , VA ZZ ' � 1 1 t . 1, ,� �. �' (•'� SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT: Library This level reflects a desired adequate service level based on Oregon Standards for Public Library Service - April 1980 SERVICE LEVELS FUNCTIONS POSITION FTE IV Circulation: 15 O.L.A. Standard o Open 50-55 hours per week o Unlimited circulation per person o Reserve all materials - no limit o Renew all materials - except 2-week o Overdues on all categories of materials o Patron registration - verify through mail- lag time 3-4 days for user to receive card o Reduction of backlog Reference: o Full reference service during all open hours, including telephone o Five interlibrary loans per person pr visit Acquisitions and Processing: o Library materials = 251E budget o Full spectrum of purchasing based on analysis of collection o A regular, continuous weeding and collection development program o A scheduled program for mending and rebinding o Reduction of backlog Programming/Community Services: o Three pre-school story times per week - one evening (Use Volunteers for community involvement) o Maximum of nine school-age special programs per year : o Unlimited registration for summer reading o Maximum 12 summer reading activities (Use Volunteers for community involvement) o Senior Outreach/LP book deposits - one staff person assigned plus volunteers o School liaison and joint activities Administration: o OLA conference for all managerial staff o Travel for at least one workshop `• (out-of-town) per managerial and supervisory staff o Training opportunities for all managerial staff and supervisory staff Y` as available in area r . (pm/0629p) 1� SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT: Library SERVICE LEVELS FUNCTIONS POSITION FTE III Circulation: 8 Basic o Open 48-50 hours per week County Average o Unlimited circulation per person o Reserve all materials - limit 2 per person o Renew all materials except 2 week materials - No renewals by phone o Selective overdues o Patron registration - verify through mail - lag time 1 week for user to receive Reference: o Full reference service during all open hours o Three interlibrary loans per persons per visit Acquisitions and Processing: o Library Materials = 25% budget o Purchases to include books, periodicals, and A-V. o Weeding of entire collection - irregular Programming/Community Service: o Two pre-school story times per week (Use of Volunteers also) o Maximum of six school-age special programs per year o Unlimited registration for summer reading o Maximum 10 summer reading activities o Senior Outreach/LP book deposits (Use of Volunteers primarily) o School Liaison Administration: a Travel for managerial staff to OLA conference and selected out-of-town workshops only o Training opportunities for staff as available in area (pm/0629p) t ' 062gp SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS FY 1984-85 DEPARTMENT: Library SERVICE LEVELS _ FUNCTIONS POSITION FTE II Circulation: 6 Limited o Open 38-40 hours per week o Unlimited circulation per person o Reserve only new 2-week books - limit 2 per person o Renew all materials except 2-week No renewals by phone o Selective overdues (fewer categories than III) o Patron registration - verify through mail lag time 10 days for user to receive Reference: o Irregular full reference service (due to staffing). Only ready reference over telephone. o Two interlibrary loans per person per visit Acquisitions and Processing: o Library Materials = 20% budget o Purchases to include only books and periodicals, i.e. , no cassettes, records o Limited weeding in non-fiction Programming/Community Service: o One pre-school story time per week (Use of Volunteers also) o Maximum of four school-age special programs per year o Unlimited registration for sumer reading (Use of Volunteers also) o Maximum 5 summer reading activities (Use of Volunteers also) o Senior Outreach/LP book deposits (Use of Volunteers also) Administration: o Travel for one manager to OLA and selected area workshops for staff members (pm/0629p) 0629p 6 SERVICE LEVEL PRIORITIES/CUT BACK OPTIONS g FY 1984-85 DEPARTMENT: Library POSITION FTE FUNCTIONS SERVICE LEVELS 4 I Circulation: per week Core a Open 20-25 hours p person o Limit circulation to 5 items Per p o No reserves on any materials o No renewals o Selective overdues (Non—fiction and 2 weeks) O patron registration - verify through mail - two weeks lag time for user to receive, delaying access to Library collection Reference. o Irregular full referencetelephone (due to staffing)' reference person o One interlibrary loan per P per visit Acquisitions and Processings: o Library materials = 157E budget o Purchase books to maintain basic reference and periodicals; remainder for adult fiction and children's fiction o No weeding Pr+oarauamina/Communis Service: O One pre-school story time (Rely on Volunteers only) o Maximum two school age programs per year (Rely on Volunteers only) a No sumer reading program Administration: o No travel; no training (pm/0629p) 0629p CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: October 21, 1985 AGENDA ITEM #: 1 DATE SUBMITTED: October 17, 1985 PREVIOUS ACTION: June 24,, Service ISSUE/AGENDA TITLE; Level Priority Report SERVICE LEVEL PRIORITIES WORKSHOP PREPARED BY: Donna Corbet REQUESTED BY: Council DEPARTMENT HEAD OK: -'-- CITY ADMINISTRATOR; POLICY ISSUE SERVICE LEVEL PRIORITY WORKSHOP WITH DEPARTMENT HEADS INFORMATION SUMMARY Reviews and revisions per Council directive have been made by the Department Heads and are attached for discussion during the workshop. Review by Council is now appropriate for any further revisions. ALTERNATIVES CONSIDERED 1. Approve as attached 2. Further revision to attached. SUGGESTED ACTION Conduct workshop with department heads, review and suggest further revisions or accept as submitted. (1092p) DEVELOPMENT SERVICES Planning Service levels in planning are directly affected by the amount of development actively underway in the City. During the strong growth periods, such as we began to experience last year, the amount of time devoted to public assistance and development application reviews increases greatly. As a result, the time available for special projects decreases. The analysis of service levels is based on today's activity level, which is strong. but not at peak. If peak development activity began, staffing projected at Level III would be needed to provide Level It service. This distinction should be kept in mind throughout the review of each entity of development services. Similarly, should the amount of development decrease to the low level which was present in Tigard in 1981 and 1982. Level II staffing can perform Level III work. (WAM:br/1087P) PLANNING DIVISION PLANNERS 1. Development Application Reviews - Fee Related 2 FTE 2 FTE 3 FTE WORK 1500 .1615 At Level III - Additional HOURS Time devoted to applications 1004 1235 .1235 500 0 I TI ITI b IV 2. Public Assistance - Fee Related 1500 At Level II b III - More Counter and Phone Assistance 1000 .1045 500 .370 665 0 3. Special Projects - Ex: Park Plan, Econ. Dev. Plan, Annexation Plan, Intragovernmental Coordination 1500 .1900 At Level I - Need to Cross- Train to Assist Building and Sing inee r ing 1000 1140 Level III - Ability to Devote More Time to Special Projects 500 .760 and Assist Administration with CIP, Economic Development 0 4. Department/Non-Department Support - Planning Commission, NPO's, etc. 1500 1000 At Level I - Limited Support to NPO's, employee groups 500 .513 .513 285 0 , 5. Comprehensive Planning - Long Range Planning 1500 At Level I less Time Available for Long Range Planning 1000 _, 500 570 .627 .627 BUILDING continues Overall, if the level of building activity )JYAEJAI)IY while staff level remains constant, the following occurs: — Plan checks take longer to be completed. — Field inspections are only those that are required. — Less technical assistance is given in the field and in the office. provided in a consistent manner. — Codes enforcement isXii�lii�dx �xlii114)iZt�x�tXtMalt�taMs. — Building Division input to development reviews at the early stages is limited. — Assistance to other departments is less available. Level II�n $ ice assumes the same level of development activity as existed �7008,#xx� Since that time, activity has greatly increased. ( particularly in terms of large scale residential, commercial, and commercial alterations. OUwcXWxthtg*xtfxasoc*h&rAxi=gw4ctacitXNXXItXRXR*AgbAltxxtkft*W%W tAtX AfX iE�d�xiEiax�x�lx�tl9�laE�tXxX�x�cxs�ri�la�xxecsuoiadx� Presently, the third inspector is devoted to. codes enforcement the majority of the time. He will be trained to assume more of the building inspection workload. That will improve the functioning of the office. A reduction to two inspectors would result in the former conditions of limited codes enforcement and delays in plan checks. (WAM:brAO97P) FTE 3 FTE 3 FTE 4 BUILDING 1. Building Permit Pru!ssLng 1500 1000 500 0 .285 .285 .380 I IT III & IV 2. Plan Checks 1500 At Level III - Additional Time .1045 will be devoted to Plan Checks 1000 and they will be processed _.,., •760 .760 faster when not complicated 0 3. Field Inspections - Building -.2090 1500 .1520 .1520 At Level III - Additional field checks of commercial and 1000 large residential projects S00 0 4. Public Assistance 1500 1000 .665 500 :475 .475 0 S. Codes Enforcement 1500 At Level III - More City .1330 Initiated Enforcement 1000 500 0 ,285 .475 6. Department/Non-Department Support, Including Development Application Review 1500 At Level I - Staff will resume some engineering 1000 inspections 500 ,47"; 0 .190 .190 ENGINEERING SERVICE LEVEL PRIORITIES I. CORE LEVEL (LEVEL I) A. Private Development Services 1. Land--Use Application Review 2. Improvement Permits 3. Public Assistance 4. Property Vacations B. Geographic Information Services 1. Mapping Information/Records (Basic information) 2. Surveying a) City-Wide Control C. Capital Development Services 1. L.I.O. Administration 2. C.I.P. Administration 3. Public Facility Master Plans review and update (limited), e.g. , Storm Drainage, Sanitary Sewer, Street Standards, Traffic and Transportation, etc. It. LEVEL II (Added to Core Level Above) A. Private Development Services So additions, complete under core level. B. Geographic Information Services 2. Surveying a) See Level I above b) P.W. Maintenance Projects (complete) c) Capital Projects (limited C.Z.P. — no L.I.D. 's) C. Capital Development Services (See "Level I" above for "1" and '!211 , L 3. Expanded Public Facility Master Plans review and updates. 4. C.I.P. Design (limited) III. LEVEL III (Added to Level II above) A. Private Development Services Expanded review of Land-Use applications and Public Improvement Permits. B. Geographic Information Services 1. Expanded mapping and records 2. Surveying c) Capital Projects (complete surveying on C.I.P. , not L.I.D. 's) 3. Traffic Data Collection Program (limited) C. Capital Development Services (See "Level II" above for "1" and "2") 3. Expanded Public Facility Master Plans review and updates. 4. C.I.P. Design (complete) i 5. Traffic Analysis and Design (limited) Iii. LEVEL IV (Added to Level III above) A. Private Development Services Expanded review of Land Use applications and Public Improvement Permits. examples: computation checks, traffic analysis,-etc. B. _ Geographic Information Services 1. Expanded mapping and records services 2. Surveying C) Capital projects (limited surveying on L.I.D. projects) C. Capital Development Services 3. Expanded Public Facility Master Plans review and updates. 4. L.I.D. Design (limited) S. Traffic Analysis and Design (,complete) (RSC:br/1950P) ENGINEERING ��- FTE 3 FTE 4 FTE 5 1. Development Application Reviews 1500 Level I - less time available to assist in initial review 1000 of development plans 500 .500 Level III - More input prior 0 .300 .400 to application approval 2. Public Improvement Projects .3000 .2500 2000 .2000 LevelI - Less Review Time 1500 1000 LevelIII - More thorough Input 500 0 3. Public Assistance 1500 1000 .1000 500 .500 .700 0 4. .2800 2000 .1600 .1900 1500 Level III - Ability to Input the system to make the GIS 1000 Productive Earlier SOO 0 5. Department/Non-Department Support 2000 .2100 .2200 1500 Level I - Reduced ability to .1300 cross-train personnel to assist 1000 the Building Division 500 0' r I a � x a c r�o, 00 3 -14 C 6 0 060 Q ouo H !9 .C,aw tA t d 6s ovv � - �i s .. ..400 ... � 7 . 3 M a s�►s F IE c IL A � E o� T �7 m m I t4 sa H all sv,000 �3� Prc�.ta - �4�5• �•v�rk�� t} t-41 0 a �4 c r a cc ul (L _ Get• � ._. � � i N •� d M � wpqnsgw� WON- WL CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM i M'1ARY f AGENDA OF: October 21, 1985 AGENDA ITEM is f �• DATE SUBMITTED: . October 14, 1985 PREVIOUS ACTION: City Resolution and Council Policy MI ISSUEIAGENDA TITLE: Police `i Service LevelsPREPARED BY: R.B. Adams, Chief of Police a s REQUESTED BY: City Administrator DEPARTMENT HEAD OK: ` '` � � CITY ADMINISTRATOR: POLICY ISSUE City Council Resolution 82-74: Establishes Police Mission and Goals/Priorities City Council Policy May 23, 1984 re: Service Level Cuts/Priority 3 Traffic and Discretionary Services terminated INFORMATION SUMMARY In review of the police department staffing levels at this time and population, the department still is operating at Level I or Core. Therefore, it is not likely that Priority 3 Traffic and Discretionary services can be restored without negative impacts on emergency response time, crime clearances, and non-obligated time. ALTERNATIVES CONSIDERED None at this time, as staffing ratios do not allow for Level II services, and department performance under existing policy of services to be provided is very good. Emergency Response Time: 4.5 minutes Part I crimes dawn 14.48/cleared 31.7%; burglary and larceny down 2.1% and 10.2% respect- ively. Burglary cleared 24.9%, .larceny cleared 33.4%. There has not been a fatal traffic accident in over. 36 months, injury accidents are down by 32; overall, accidents are down by 69. S SUCESTED ACTION Reccnu end City Council continue with the existing service level policy. attached EKhi.bit A fran Resolution 82-74, General Order May 24, 1984 And October 24, 1984 Service Level Priorities. ' .i .. —+-.♦ .. .: ... .. tie. . - .: H 1 ,n H In r- O N { N .• NNI En En R .•. j D i 1 _ 1 H E' 0 CD I r o ff N rn M co In M M d' 1' IE H i rn i T rn .-1 I t 1 a I d' N {"� N co N C] cc Lr cc el U R U9 N H I- H M H ►-7 O� Ff Q� In In In r-4 "w In � M ¢J M CD O N N n N co m � R --I r . I CITY OF TIGARD, OREMN TO: City Administrator October 25, 1984 FROM: Chief of Police i SUBJEr-T: FY 84/85 Service Level Priorities 84/85 FY SERVICE LEVEL PRIORITIES SUMARY Service Level Functions Positions F.T.E. IV (Full Service) Provides for all police service Sworn (1:600) 32 priorities and cemplete range of Civilian (1:2000) 10 crime prevention and ccnmunity Totals (1:450) 42 education programs. Total Staffing Requirements: 1:450 III (Basic) Provides for all police service Sworn (1:700) 28 priorities and a limited range Civilian (1:2200) 9 of crime prevention and comninity Totals (1:525) 37 education programs. vital Staffing Requirements: 1:525 II (limited) Provides for all police service Sworn (1:800) 25 priorities, except priority III Civilian (1:2500) 8 traffic and discretionary Totals (1:600) 33 services and U-ni.ted staff support to the Crime Watch and ccMMMity education programs. Total Staffing Requirements: 1:600 I (core) Provides for all polim service Sworn (1:900) 22 priorities, except priority III Civilian (1:2800) 7 traffic and discretionary Totals (1:675) 29 services. Requires strict management of high priority calls and stacking low priority calls. Limited staff support to the Crime Watch program. Total Staffing Requirements: 1:675 NOTE: See attached police service priorities as per City Resolution 82-74 (`` adopting a police mission and goal statements and priorities POLICE �~ EXHIBIT "A" CALLS FOR SERVICE H1%NAGGM1:_N'1 RESPONSE PRIORITIES CRIHINAL PRIORITY TRAFFIC PRIORITY DISCRETIONARY PRIORITY Priority (pl) Priority (01) Priority (�1) 11 Violent Crimes Life Threatening Potc_►►t ial for v.tolence- or ini�►ry A in Progress *Accident:lnjury/ *Alarms (tire or Polirc) *Homicide, Fatal *Djsturbances .Robbery *Hit b Run:Irjury *Family Fighrrs *Rape oD.U.I.I. *Prowlers *Assault *Reckless *Suicides or attempts *Burglary *Extreme Hazards *Fires (occupied bldg.) *Elude *Warrants Felony iArson oUnwanted Persons oWire down (Power) *Assist Agency (Criminal) sHazards (injury threatening) Priority (02) Priority (02) Priority (12) Non-violent Crimes Hazards to Public Non-violent in Progress Safety oAssist Agency (non-criminal) *Burglary *Non-Injury *Dog Bites (unoccupied bldg.) accidents on a *Civil Matters *Theft , public street *Check Buildings *Forgery *Directed Traffic *Hazards oFraud Enforcement • oSuspicious Auto/Person *Vice/Narcotics oRandom Traffic *Hazards (no immediate threat) obisscted Crime Enforcement oNarcotics information Patrol *Subpoena/Summons Service *Persons: Drum:/sick/confused *Juvenile Problems *Check Occupant Priority (#3) Priority (83) Priority (�3) *Reported crimes of General Traffic General all index crimes *Traffic Nuisance •Traffic Problem which are cold oParking Wire Down (non-power) *Abandoned Vehicles oFound Property *Non-injury accidents *Lost Property with damage under *Prowl Checks $400.00 value *Animal Problem sAssist Citizens *Deliver Messages *Noise Abatement *Private request for towing auto *Vacation Checks oUnlisted Situations *Non-Injuryaccidents on private property•(civil matter) r TIGAR[A POLICE ARTICLE DEPARTMENT (;EnERALEFFECTIVE, t, May 24, 1984 0 REVIEW,D E R 1986, 1988, 1990 SUBJECT, TERMINATION OF SPECIFIED TRAFFIC AND DISCRETIONARY SERVICES PURPOSE: To provide emergency services in a timely manner, :nd to focus on specific criminal activity within the Tigard community. Effective this date the following priority three (3) activities as identified in City of Tigard Resolution 82-74, adopting a police mission and goal statements, and priorities, will be terminated. Traffic Priority (#3) Discretionary Priority (#3) General Traffic General Traffic nuisance Traffic problem Parking Wire down (non-power) Abandoned vehicles Found property Non-injury accidents with damage Lost property under $400 value Prowl checks Animal problem (Note: no investigative time Assist citizens will be devoted to Deliver messages non-injury accidents with Noise abatement damage estimated to be Private request for towing auto under $1,000 per vehicle, Vacation checks and Hit and Run accidents Unlisted situations without suspects and Non-injury accidents on private suspect vehicle information. property (civil matter) Requires a daily log entry only). In addition to the above, the department will no longer be able to provide community education and crime prevention programs, with the exception of staff support to the Community Crime Watch Steering Committee. R.B. Adams Chief of Police i 1 Jim GRIFFITH & ASSOCIATES 4216 S.W.IOWA,PORTLAND,OREGON 97221 (503)293-0805 l 1 October 8, 1985 Mr. Robert Jean City Manager Cityof Tigard P.O. Box 23397 Tigard, OR 97223 Dear Mr. Jean; I am writing to you to seek your advice on how to deal with a difficult situation on Center Street, by the Tigard Plaza. The owners of Tigard Plaza and the businesses along Center Street are very concerned about the parking problem on the north side of the street between S.W. 87th and their driveway to the west. This is currently posted a two hour parking zone, which is satisfactory. The problem is that people park in this two hour zone and remain there all day. The Tigard Plaza businesses facing Center Street feel strongly that all-day parkers are causing a real inconvenience for their customers and thus their businesses are suffering. One business has already moved and another is considering a relocation. t' In June of this year I contacted Capt. Kelly Jennings, Tigard Police, and Mr. Jerry MaNurlin of Public Works and discussed the traffic control and parking problems. They were most helpful. The police ticketed a few cars, the word got around, and every- thing improved; everyone was happy. The curbs were painted, which should solve the traffic flow concern. Unfortunately, in August all the improvements in the situation came to a halt. Cars are again parking all day in the two hour zone as well as along the painted curb area. The police enforcement has stopped. I spoke with Capt. Jennings' office several weeks ago and was informed by Lt. Wheeler that the budget was cut and parking enforcement was too low a priority to receive attention. I appreciate their need to handle more threatening police matters, but these businesses which also pay takes and help keep the city alive should receive assistance. I am confident you have some suggestions and probable solutions to this situation. I will contact you Tuesday, October 15 to set up a brief meeting to discuss this situation. Sincerel , James E. Gr if h Consultant CI 1 Y Of 1 IGA)tf), ORI fr)N COUNCIL AGENDA ITEM SUMMARY t AGENDA OF: October 21, 1985 AGENDA ITEM DATE SUBMITTED: October16, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Notice of Decision TU 8-85 Tualatin Auto Center PREPARED BY: Community Development HOP 19-85 Marilyn Williams REQUESTED BY.• DEPARTMENT HEAD OK: �1�� h ' CITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY Attached is the Notice of Decision for a Temporary Use TU 8-85 for Tualatin Auto Center for approval of a temporary use to allow operation of a used car lot from October 24, 1985 to November 24, 1985 at 11290 SW Bull Mountain Road, and Home Occupaticn-Permit request HOP 19-85 by Marilyn Williams for home baking of cinnamon rolls to be sold off premises on property zoned R-4.5, located at 16365 SW Greenland. ALTERNATIVES CONSIDERED 1. Receive and File. 2. Motion to remove from Consent Agenda and call up for Council review at a later meeting. SUGGESTED ACTION Receive and file. s, CITY OF TIGARD NOTICE OF DECISION TEMPORARY USE USE TU 8-85 APPLICATION: A request by Tualatin Auto Center for approval of a temporary use to allow operation of a used car sales lot from October 24, 1985 to November 24, 1985, at 11290 SW Bull Mountain Road, Tigard (Washington County Tax Map 2S1 10AC Tax Lot 1100). The property is zoned C—G. DECISION: Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the above application subject to certain conditions. The findings and conclusions on which the Director based his decision are as noted below. A. FINDING OF FACT 1. Background On August 2, 1977 the Tigard Planning Commission granted a request to allow James McCreight to withdraw an application for a zone map amendment on the property. 2. Vicinity Information The property to the West is zoned CP, Commercial Professional. The property to the north across SW Bull Mountain Road is zoned CG, General Commercial. The property across SW Pacific Highway is zoned R-4.5 PD. 3. Site Information and Proposal Description The applicant wishes to establish a lot for the sale of used cars. The applicant has concurrently applied. for Site Design Review to establish the business as a permanent use. Access to the lot is available from the frontage `road and from SW Bull Mountain Road. The site is paved and 60 spaces are marked on the site. Landscaping and parking lot lighting are also in place. The applicant is proposing to use the existing building for display and sales of accessary items. 4. Agency and NPO Comments Commenting agencies have no objections to the proposal. B. ANALYSIS AND CONCLUSION The proposed activity is consistent with the approval criteria set forth in Section 18.114.050 C. of .the Code. The use will be temporary; safe access and adequate parking is available; no hazards to pedestrians are apparent; and no adverse off-site impacts ars- anticipated. f NOTICE OF DECISION - TU 8-85 - PAGE 1 C. DECISION µ Temporary Use Permit TU 8-85 is approved subject to the following conditions: 1. This permit is valid until November 24, 1985. 2. A City of Tigard Business Tax permit shall be obtained by the applicant. 3. Any signs used will need to be approved through the Building Department. D. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City Hall and mailed to: XX The applicant 6 owners XX Owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON October 24, 1985UNLESS AN APPEAL IS FILED. 3. Appeal: Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. The deadline for filing of an appeal is 2:30 P.M. October 24, 1985 4. Questions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 12755 SW Ash, PO Box 23397, Tigard, Oregon 97223, 639-4171. Wi lfam A. Manahan, Directar of Planning 6Developawnt APPROVED _. (KSL:bs/1987P) NOTICE OF DECISION - TU 8-95 - PAGE 2 1WW raw CITY OF TIGARD NOTICE OF DECISION HOME OCCUPATION HOP 19-85 APPLICATION: A request by Marilyn Williams for a Home Occupation Permit for home baking of cinnamon rolls to be sold off premises on property zoned R-4.5. Located at : 16365 SW Greenland (WCTM 2S1 1488 Lot 2700). DECISION: Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the above application subject to certain conditions. The findings and conclusions on which the Director based his decision are as noted below. -A. FINDING OF FACT I. Background No previous applications have been reviewed by the Planning Department on this property. 2. Vicinity Information The surrounding property is all zoned and developed R-4.5 (Single Family Residential). 3. Site Information and Proposal Description There is 2000 square foot home on the property. The applicant is proposing to use 267 square feet for the business. The applicant and family will occupy the remainder of the home. The business use as proposed by the applicant will not occupy more than 25% of the home. 4. Agency and NPO Comments NPO 06 will be notified of the Director's decision and will have the right to appeal. 8. ANALYSIS AND CONCLUSION The proposal meets the provisions set forth in Chapter 18.142 of the Tigard Municipal Code. C. DECISION Home Occupation Permit HOP 19-85 is approved subject- to the following conditions: 1. There shall be no people working the home in conjunction with the business who are not residents of the home. NOTICE OF DECISION — HOP 19-85 — PAGE 1 0 2. There shall be no signs or advertising visible from the exterior of the premises. 3. There shall be NO customers or clients coming to the residence in conjunction with the business. 4. The Home Occupation Permit shall be renewed annually. 5. A Business Tax shall be paid annually for the business. 6. There shall be no noise emitted from the home connected with the business which is audible to abutting residences. This approval is valid if exercised within one year of the final decision date noted below. D. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City Hall and mailed to: XX The applicant & owners XX Owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON October 24, 1985 UNLESS AN APPEAL IS FILED. 3. Appeal: Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. The deadline for filing of an appeal is 2:30 P.M. October 24. 19.85 4, Questions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 12755 SSI Ash, PO Box 23397. Tigard, Oregon 97223, 639-4171. Wil iam A. MonahanDirector of Planning & evelopment DATE APPROVED (KSL:bs/1966P) NOTICE OF DECISION - HOP 19-85 - PAGE 2 MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City Council September 20, 1985 FROM: Bob Jean, City Administrator 4. SUBJECT: Revised Work Plans Per Council Policy Calendar Attached are the revised Work Plans for Departments, Boards and Committees for FY 1985/86. I have highlighted with a hand written asterisk (*) those key items of special emphasis as I understand them, essentially the "short list." Recommended Action: Receive and File (1000P) {(J m = c E I ¢ \ C C O W O c - o 6 C •• ♦,♦ = C m O O 4 u � ' 4 Q �t,� •p m ® O Y g K V � N N . � •i F • . l U i M C Q C y y •• m S Q ili W F .d 2 `i ii a "•us z Si 4 y v ui a 3c al) u ✓�'. q .i t.r '� Y Q sI u Y a all O � oyyf p c r C m- u C 4 6 O H ♦• u JI « Y � d ¢ 4 ` i O Fi N N O.i tI L �+ O YI Vi A p N Y 04C V ti t t •i OI YI S� a _OI ��N� •^' Ui z � a o yl j F _ ✓, �� J N v- J L� W i �i � VI i •� 1 ^ �i •�' U qi Y O V U. N E p,l Vi tI 1. F•i H V VI mI •) �.. .� i O m pi Y V .• ` O' .',° 6.1 � �i ✓ O s :i t Ci V V - V O O V O4c QI ui OI U @Ef 0 O y W p[ • : : C Vi Q. yi � � OI • Ni J �i CC� N yj Ji V Y q � Y C C V �) N y O � \ +• I V C E .�nry� of a ofi ¢ �i y •,i u) i Z �� c n � o� �) a4ei VY o - � m ai M I � a y i � a) a •` Y °° u4c v a ul �� _ u .� UI i 4 • t `. U RI ZZ U -� V V O D i Yi ✓ I N � s �i c ' �{ a: c L Ni Oi .� v :n� ..i w i p •n� of ... H) ". . 07 y EEf✓� T � _ O Q Y N N • C C P p y f. L - + • + EGy .wr..- V .n a O. •s i y E .. •• - V Y O L • O y s �J i!J • O a G � `: ¢ p:q;;. f -, Y N r o3 � w � ; �4C ~ .� .., w � V .s ! � i •O O • a .iai V J � + ��•.([yy � M A ✓ ... ✓ C � EOQJ Y C Y .pig 4 •,, ll � � a ? N 7� V O V N V 4 $ � G � YVt •„1 •J N N T $ •6 Z V V P '� C VV f O.1 • • O O -O._..O.,,O. .O-0.:...0 ..y 0 pw0. 0,-.p s ! ' lr,y_ 1 c 1 u � Y i w 1 esu W 02 O V �F IC U U F N wx r O a U -C u Ov O O Q s 6 N 1 O w / � a 1 • Y it's M 1 O N w — � i ►~i � i u M v p O 1 C � G W� Y • M Y as� M O Y •n a C H A ..•i w VO • ' G C W • M \ c V A C •I O M &. ..� Y N M w — " •^� O N11 G M W to 41 7 •6. •U �• OC C Y .6 ! c O .w V pG ~ u V Y u • u w w w .e Y v — .e .s i M ••~� V W Y N Y I E� 06 8 W y a �O ! •7 8 Q D r.-I 1 1 6 f.1a 0 .100 K Q O 6. 4 ii1 p u v S N p �c N A A Y M • • M c 9 Y Q O Y 9 PG m C M O O Y O •d OO N ..� pG A O Uf O V u c 11 .a w V7 Yd U-0 MY •N•� .A� .yyY •<O NV6 1Y \Y6 p VuGY WVOw .�uN: 4,OGM w c OV • u u Y Z 'c tl V+. _ V Oy �y M QA N peF •.� 4 .+ D V m O V u tea- R pf •O y,. • • 1st 'J 0. QA N N N G ••� {�j W d lo. b(~,� Y it ? O Y Y Y O ••� 61 41 < h V A1C f4 V V A __ r I 71 H O U) C1 O. 94 Z = Z h U p � � Z l7 a E+ U W N p w - � 'UW' I w N O v rM1 vIF ' a a ra+ H U I M� 1 ~ fir, � U a W � � � a z r m a Ev CA 00 Z � rn w w 't Go .. _ H = x . - fz"O v a w < z a I" wc� y Q o n _ 0 M • W ki� M?A ya N,Tse, N a O gori Li W(~s�3 4 U K A N W M N y W 3 U 4 a m 1 I y •p N f.' Y a � w H ib O •N H q F N PG OG N M a 10 . h u tat p r N td � W F O W _ Z N V V > t O O X x •' Y Y .r R M S v � R 6 a v N �q w u a N a a w u 4 M ` a � N C U O O r 6r N R 1 R R R s( �• Ou � a V U C ' � H ►wi � � � •w tomC" �ry V Y N N A � I I � 9. f « I •� C O U C U e w � ° > I u , h w M L w � .Y,• N v w \ « A •w+ w :c Y 0 G w Y w V Z 00 i1 G N O ... N H a e� w t (nto., M a u w N IFel ` I Q c ? a JI, In u _ �• M M tl q C] M •N • •N \ •N M ticN V Q Y 1 w aYG w •at F , b O w M 1+ � N M I •I fO � \ M � :I �I a « w Y a i -x! 6' w w Y C u M • w a w _ z u� •� w N .9 Vi,. , •q CT O w w V Ic h G Y W N tL 1 W w G Y isV w 6 S u w Y w Y ► Y M « w w w M O H w M N n -•M t c - o r O V G V m N 6 m O 3. N M u O \ O W M w O u u . \ .. w L W m o o a a .� �1 t� A• L w J w 2 4 Yf N Y M � •a� M i07 N • w Y u p � � V w O � •LNi c L C q u •• v Y t• O O O i w „4 w u ti uA V •.. M M M Q M A « V PG w Y « « V w « « �NQ w V Q V V Y Y •N u W V L V Y C V Y u u �, .0 Y V Y C1 7 w 4 •O .O V « w •> ly � U 4.1 •O ..7 .••t `N w C6 U O Ou 7 7 Y Y O N ni .> O ffi V W N b RO W W x >!U 0 a tf. I ' s ti U U '� .7 4' _.a U I 00 G O 00 O .v V 'O� Z U M U� •w olo u > o u ai M M� M '~ 4G4a C C 4 7 7 [08 U F D tl tl tl A IV. m u as c w c°� coo v� a 1.00 o om, m a _ a a > V1 {9 N ^C < A Z < 31N w V Q O 'L 10 664��• MI o ai v w ar 41 "I > tj N $ Ac44 1 o Y R pct Y o m 4-0 F F41 I GXr7 M f ISM M{11 > FI N M� TL 01 V X 'I V %! a, a , a o' i( « 7K tl V O u C4 0 m Y U N O N 1 x •n� m� r at a' N O U = .V C R i •i. A u KN m O w ce YBy C M Y Y Y N Q V W VI O O b a ..Ni .,V. v w M U Wo '. r. .. o e r m g �n ►� a w o r c ± « V' 'y � A. M Y N C. ..ri d 4 A u u 6 m �+ w "• H i.d < � Y V 6 m O � .� Oq Y U Y N � ..n � � •, N •M • R G C w t O Y N V w u m 4 N w c O '�.. 0 M m _d N N Z .d U a 06 O r , N l a Q sl 1 I E I EI �j �1 s w c, c r N Y N 10 u I da p w O O 1•t C.T I • O M� � � m S 1 S I a "• �• w I ( •.Q. o a• • � I 1 F W '� a, 1 i H u m = I A. V Y y I N •O x a0 u i c aD < W OG >7 •N y GL d41 V N A V 1 u Ow M N • Gf O • A A 1 7 IA u 6 i si `s� pp w " i Io I u �•+ I V Y � F� v e I ' F uo w w. u � C Q Y C w u V O I H Q I .N •I i1 N p / u yyyy�� • y �y •N M M O 9 u C O •O Y y 11 � N O M y M 6 1 •+. •.• M G OL VOV p }•i M �� Y RL. R M N -.� C e u u O I O y O • V W • I s..II q V• p �-a • u o c o f I I c o N W G Q I •.4i u k wV O oc r m Y. � � • � r 6 �� Y. � O ' U' G a.I 1 O ilei 9 M41 V V Q I �a �i ( •aol (40 m� a"n mI 1 .tee � s 0 11 30 c 0 G `� g • @ V Q •••� y 60 •N • • M 008 •r>i 4.O n p{ •N tl O • .4 A G H u F ••� G M u •.. Y co YN •�•� M q U V Y y • U > �I y • U u O • M • N O Q fi • • O Y �y1 •.•9 y • G V V ••1 Y �, C Q Y Q h V O M Z C• O 16 6 N A M V w a u L1 > Q •.Oi N w u O 'g • Q a•i0 Y O 9 ti 9 C m Y O H ?• A M M N Y M O. M O `N �j • yt' V C V •N • p r V w ; N Y !� • y b •N W M O > .T, Q F+ V M • u i+ Q • < Q M Y V V � V N u O Q �. >. • V tll OG O � � B LJ G �B[ N v •.. o. v • a a a o • o N ... Q .N f� fl. a• y �I Y wl A O '� .i q L •.� Y • N M V V A $ • < F V o O • Y — O O C u w •w Y • O r « Y 00 O M y u0 _ r •N a0 00 W V ..+ .w V •.. a0 a0 '•+ O_ •�� "' Y O ••>� 7 ay M �. A M Y v Y �• • w O 7 Y • H O C O 7 V • •N ��jj A W 4 aL ..i V F "'� M A ►� t a A a0 so a. Z F on O a! b a S H i u INN cl LY T w b O a ao u -4 x 0<.1 9. 0 u tl n w. A) j w .t�xg7 O < V O I Q W R o x b C am w zU31t1t F tr w u I w l]OC a e .b u u q IC 9 D N b W 00 M a v SOY O < O • D W v t ( O ■I u O 4 e O .+ tl M ( w O M Y pp O tl M a C 1 4 IV b Y III r m w N w M g o w 0 " tl Ali 1.Y» 'a, :: s>i 4 a° w I U V W N V I d M .U'3 o w a ao u toto .4 Fj (Y 00 t o c rc1 c Q 1 M 11 a 6 "•w u m U7 U' w1 S 43 00 a o •• B Y 0 �Q a = Y B tl Y Q D w w v N 60 Vv H Y w 00 w N V r V u rl C � N wl < do w 'C N � •y Q ZA M p Y b w C y �• N b Ali W U Atli V U Bo 14, ' O> 1 sJ q w c m « ! I I t� T > ! p a U I M d _ - -- -- Is I Cal 11 -e Y to r > ! i•i W Iad I fel T O 84 C > L > ` u w C 7 T z Y Id i i I y M u a b Y a d M Y 0 FA I ( u I as G • Ck v Y u Of u Y �� M u • enLu Lr a e c w a u a. tl M V w pk M d 6 0 C G ~ 8 S u 1+ ►~•.moi O 0 M �'.t1 M O C u •.Ci M O M O p� x tl .e.l Y 1. Y Y d ..e ra C M C ••u C $. CL A g « > K•A ..Gi ..i Y q•A f,y • tl p0 E 1.R d tl a Y 7 Y T.' b o0 • e("�i ,YQOi •y \p. M• -> VQ •A C U t ® u Q 7Y.O+a > Mu oA0 W3 d MC Otl mO C {QC va M Q W 1. > 0 M K i S. NC O WQvA YA M O.•A G-0 tl oG0 U Y.-e y•A IJ 01 M • N M M Y O ( +\(~C MYYtl Y JY( OY f•Y'e tlN.YM•i GQ/Wt.r SOFtl M Y M U t+ v u•A G ed+ ii.G� W qA iYi WNH F0 W W YYh OCJt q 0 0 fL d • F v Y00 M tl G O 0 O. W . 1H OL V i0 O 3[GG q ;4. u ow 4]q 10 ,D s m w d ffj a V Q,fA o a ' A, • p O a� w G w w Y t p M A N •V C O N •a Y FM M y I ! N �tt � Y I ° y Y � V Y Y P. ~~ • 1 ME V Y Y 0 v £ e 4 m $ $ J Y G Na W ,p M 1 so w a� V aJ V a1 Y V u i N Y d O O d N Y b o N G a g y w M} Y ss Y Y Y M u f. Y O y 9a 4.1 M �• W W ro �O ��•A u G YN�� Y� A O < • , O O V • YH YQ•.wio C O J . a4 p..ibJU Iw7G� s p9a A.M«7 a.169c of _.. tis IS d N In I 94 N 6 cc z Z Q 3 OC Z in wz i , I w w � L; g I N N I , H1.11 151i U < m N • d Uo 06 34 �a o 0 Y O Z � N pp K a �,�,• *xyL yfA t9 ''� (, 17777,,, oL < i3 ►1 �Nr Y N p] O < W N F0C M � i3.0 N 74' « OxE H N 7Z. i0 1.1 '��`j ai M U' Z ►+ �, H04 q pOp,, � 70 � OHO M yO „ V M «6 O � ►a W '�O ....' {f.< pp a6 oO6 AS OppC t• pHpA� y In a C A .., n �, 00 a 6 A I ! ( l I l 1 1 { g � c � M i I I I (• ! ! 1 I 1 1 c w dC s m i I I I 1 ! ! I I 1 1• I ' z E o = p W z I vl l i I I I 1 I i t ' '4 I 1 1 o � m f ( 1 ( ( i ( I I ! o p► �( a f I I ! i l ql ai In 0 0 " "- - q �0 I I 1 I 1 1 i I c a " d P 0 { y . 4 utl I 1 ( ( I At r ic go w of �I ►I vl —. - J ,�1 �yy q� qD/ N• � .� � I �I d• d { .. O.I 5 4. m A 4 1+ M, AI ..l ql V 4 ..1 1.1 ..1• �I m m cc in m, in ®1 1 wl N U OC 4 c V Yi w O K y w 3 U C dC r Ypp t% a c O N C 0. •Dw C. Vy1 E C ^ Y Y Y C > y y q tl � y y d p• It H c ✓ �f m a• y =QQ Maj K M ✓ Y O 0.' U y. E >. •O d d d t d d d f 3TR \ > o M 3 d 4 M qq X W .40 q > y \ \ \ N Y< G M 3 .l G O G Y a W C •0 D d tl .Aa q N b ,n JI A A N L� 'A C ►. Y tl Q f. R Y O y E O t y a S 3 •a E y " .. w y co,L` O �' 106 "� d y x U d d o �. ...t d O• U •.� S s x x x s C > tl.. D cid✓ u �+ C .>+ C6 c a CMM ✓ tl tl ✓ d U P y C M •� 171 Y 4 D d „y ,q d y y I 4 C C g C Y � c � �. ✓ '' ci �utl Dietltl .: g u n c qx " ,q+ ✓ .°+ q •ai ( I . hl ✓ q.A 6•6 r ✓ gg +•pp w y Yl V C C w U a C N a 3 !• ! I y¢ D C C tl 0 C^� �0..OvhCiN a P u ►•FU C O 01 y0" 4 _. W . N m W 0. . . W . .. F W U U m0. N G i M Lal 06 O a M w Y w m N • � ' r 2 i u v 47 S a Y • x 'moi ; .x. ail tr• a H M V ( b tj 94 .t• A I u z O o v I •e w i 1 ,F. N \ iW. C G •7y i — O u ( M �p I— U3 w o I I � •rOi M M M O 1 I y G a ca I 1 r C> R oa L fr• • O 10 M u M ( r �tl w ad V M W M W •.a u W 16 • r �� V C7� Q y Y O Y R Y 4 Noleo :s0 • M Y H I c I 1, N M I r •N rR I V Z 100 M S OCCC Y M) O ^j ^j• b� M ■ O •+ a p O O > a1 S �. du a M N Y r �+ N �• as 4r M Y r Y fl. R .• G ••a R N M •a N n p U C R Ot. v Yf •w \ at ,• W N a U Prf. h N AO W U a w d I •, I I I T 1 I q 1 I Z I I a I I c o. w _• .� I 1 u � 1 'O y IH T { V y W q N < > Z I I I t:7 - O O S w I I I q I7 , C , y { I ! IOUI I I 1 I � 94t I I I � E � I I ! M l ac y w I oI rv• ml Q/ I I .• I v m_( c• cl O r- � p, T Y• tl N ". a .,1 ;� Y• YI J y a A ti Y V< CO 5t ° FiY 1 a SC co N Z !L v `.w ? F N U F g O..- G V z YWY [(,rJ a:a• e.N v yY Y d d sd yap " ��w (Fj < W N 6 � i3 f•I S� �1 � Y � \ � � � \ ` m�9'" S UQ M {W- K N •Ql L.!N E y y y y y M y 1 C G ++ IR> u C M 4N V Z X 0. W 2 M N N K1 O O O O O\. a W v .o m 4 v 7 �= � .V. a > x ait > W t w w aWc m An ___� l I 1 t t 1 x C6 0 1 I 1 I I on v ( ( I H v N � i � I 1 ' t i 1 ! I « NI 1 a � I �...1 c; I t ' n . a tl. 1 i d K 1 ••.� i ( Vie. tl on a w 1 � � e• b x •i• N O C O Y w O U O. u i. m gu �Y q O(! u N Qp VOc tl � V\1 4f O a % C N •N WQ O� > r >. GG C A m h U Y Y tl a v $ •pq.y s Y fi N C ,V « O C 61 a• u r. 6. 04 a. 0L• „��, . . wn !1 • a C Y4O Y Y Y C 0 C O.4 a w K K> •I a 0 w > a ° a t bO C e Z 31 s s aC vW ') > D. C -0. V C "J O C tl M O #•ti Y ✓ ` 1f '� \ \ ,// 'Y N ++ Ytl M 0. tl C .+ • 'O > i,=.+� V.� Q(p� 3N.S 5 vtl S« «op" ✓ NS�«, �I xVi ✓' o � Y V1. YU u u Y✓Z A V m 0 a 1. 0. Naa a Y Y a O 1>qqF./x1• a,• au!1! ya1Ii nNy. Ny .ayp a,, doNu ~zCN1 ..Y O tl C 6, C O C aC — 4! 0. c O 9 11 d O. O m Y M O O Y on O O Y ✓.0✓N C•yuYY y « .. uCG G1 1JCe -1 u otlwwN N YwS CN Ctl It O 0^ O. y p 4GW 0. Y 1 YO Ad a, Yc••O• _, U) LI `7 ( • = 1 A J 1 . d • 3 ! '� � J 1 � 3 • W � ! ° ? J ' a 2, a '� 1 • i� � E � i+ i • 3 � ` J � 4J � fz 1 • _ - - ,1 r4 � o 9 wr , vim i4 "f . � � 3 . r A qt f � � i�' i 1 e � a � • L 1 1 � '� � 1� � • a 3 I� � �f � 1 m 1 < � i �,1a � j H � � � • � �! ! o WJ tA i 1 � � �3• � 1 � � �irl J J F; otl W t%A vI a Ain s • v 3 p� of 1,� V ; ! • 0 1 U W f� is id H i i ;' • r u r w Y Y S V CL Q � o z OSI � • • '^ o � C:I tD C� � � i � C d 1 9 7 1 C 7 ' m N U In + 1 > q S 1 G y 3 i In u I 1 Y F.. 0 2 u 1 ! Z + 1 s zz x I w � i 1 f" » 1 7 1 ! a 1 1 f=. � i ! U z > 1 1 O Q � y i ! • c I 1 � i I Y I ! 1 i Y I ! I ! Y C 1 S 9i Y• SI S G do W Y CC » •+Y la CUCC w 3 UO e m it Ac O• O V E Y Y L Y Y 'tni L Y L C 4 d •�.`• ll••• 7 q d 1A fV v + •� 2 S S = S T ,: •,y Z I �! N ti i�'1 ~ N N s.•1 Q y 41 N ! fp•I Y �O O 2 C �O C .• C 2 G N Y Y I W 1 ' C W � a I W W y 4 = 1 1 b C 2 Q •.Ci •u w 1 I O N Y t I I � N q o u Y t I i•• y � � 1 U3 z c I < s > z r 1 r I I 7 I I N 1 � N u i i W 8 cc N I N I .max. N I � ° I a 4.j Li I at Y ' I Y W Wzi Y s° a i a v .o I m n NN z OC •D N `, ♦ V fL L n Z6 M N N N Q rl cr a C S C W y Y ... C iJ F W SyyyW a W ,TW1 j� Y a c .. .� C 3c L N •.. "'� W S U tl^' '� ,cl x a a V U C .: a s.,�; is\ � sv 1s° s� N .d. N z.mr o0�4 .'1�,'�•• M Ctl V CA r C~ IY C'~ q LC ^@�v I• �i '' �.S .A Y Y.Y. ~ 0 A U V - 1 t I { { 1 I i i I t f {y. ✓ tl J N C I 1 1 ! f C6 t7 4 o R u d O t• tl inco n v F ru m w zIc z w u ~ 1 1 t 1 1 f m c 40 1 1 i 1 i -• i• i 1 1 i f 1 1 1 i i 1 1 ! 1 1 V Y " yl 'J 7t r 71 71 Alpi�l sail e a .. u IL V y ~ - Oa�C o W �xsa � M C !� � Piz. � �J •w a � � pp tl C C -( Q tl V • tl sV 7Vt V `!�O ff• �,../ y t yy� Y 8 N M Y M Y Y N v L ✓ O N•.y b S.+ S a N S f�\V tl L\ V�1 V n S v t tl ►+�O y Ow S S S S 2 x .1 Z .+ Y ..•1 E V Sr. .g S'� S10 Iq IC _W r w O O O O O C S IO4 C •.+L y y N 7F. A N h •d W y ..t .A �Q} • qC • C eC M yC O C� tl Cq at C C 'tl 1 I � I � �, �,tl ;� _ ✓ P I tl g +11 7C Z E c ga 1 r 7 i' Y 2 V C N '^ vt ve $ I 1 � d 1 , y e = ! u �¢C. c n y I oc a Cie F Ic atl I N V I ! N y! { Cc x W u w � _ + + ail Y + { + 1 � o L 41 MI O O+ � ..ISR iYi Y O. Y ga T � w o f r % wC 16 ai Y t f I I wI x � o G R Y 1 I M c0)• ac. c1 I ci 'O C u x aYe h 4 a w!t e~ 1 z 10 q Y 'B u •u w , wlxu MCI ti V W u W .• w HZgo 1••1 v E• �• u Ca rO vdM 0. 0.a ti L UdT I •utOYO7p I �uVo• uM: uuo M 1q+ Y q w .» 3 < .+ G S • O Y Y u M Q b L q •r V W •� Q.� Y 9h7 O H x� M N x F G N 3 u p• Y•.• q T 'O • Y Y > • • W Y • • 3 K u W tl e 7 p•�a • • ..Vi I D � PG V C+ a tlq K ) v > C4 �o w > q N U x x 0 1 O Y N X O R • tl • O •.+ f.• u .,� q e r • a q q j t g K 3 V :�� •N 4, u ., YFa .. a as so b tl u tl W Y L •0C Y r Q .� • • C 1. aC' .o > e .+ • • o d u vl M K O M t� O • Y T- V V � C ¢' q d i• M Y O :` u q • L• >. 2111 O q Y 9 �a+• O w A. ..•� K M W N > W '+ O • IV+ d W Y M q• M • O. > dt�aM • q U N qp q ®qp qoa a qe HI 'uuo )eVGUaVG O a q� 7 on q c •.. Y 77 : a e Iq• C • u 6 OC 01 u O a V a u tl V C O i G ia1 H +• R u 3'O` K 3� Y + u g� `` u r 4 OV•�d •Ub h/dO C U W • nI � s ••1 � />e No h V� � a Y n � ia�.y, POC'u Y V W Ox•+ V V 46 Of a ++ V w ( �X •01 u 1 u H.dc q s a N .+ M tl .• fu tj V 111 a0 V u r M T••+ L' K•r1Zw0 K u ••.1 V G T• F Y u.••N :1 O a Y q d R Y••• ••� 3 G e > W HH a N K V < 7 O U,-0 V 01 e a u••• y Y V H N !R• a C•-1 `�9 C ••1 y u Y R aA N u •r 7•'E a X a (y N M {� H O• K Y C .7 U q`J q M C B 9••'1^• to O`� >•eb 1 4 v Y••yyam+1 q C.+ V O Y O.Y i1. u U•.• Y < G C Y N•K V R l•�$ q R1 9�O@tl K dV 7 u q u W d •.1 M•••..1 w Y Y A Y Y ro pi fs V •.�/•./ O N V u U N Y W 41.-• M.-•p4 TV Y u U u Y L •.5 u O g W �+ i+ >� C K v 0.6 y a L u e1 O D u O M W.0 O 3 y T 1-•U O e••+ a 00 Y a u.1t O 7 w.+•./ r O.+N.+ O u<U.3 3 Y+D•O >w H o K M 0 R M os.K M fa q J 6 U k7••�U< O V••/ K 7 V M O i� 7 0 M C Y Y Y g N W B C U t�>zra�waeve�..�w3w6W0.SaJ w� a W Z 7 tV ti Y 06 H O Y m H � 1 IFICZ 1 U u y m u H OG r \ W Z O W , G C Q H H W V1 V +- � inx q W a I I Y N N Y N W K 4 q �O� W C6 u O I It 04 O � < O I •N y+ -moi ..Vi a 4 on F w b q N CA N v e ...b• N a w N ? V W W I w y0 ` tr/S � Y y t/! fff! I O � p Ip 111111 I d O W W Y •'! I s8 d t v a v u .L N K K OO Obi a N Y vyy�n� .1 7•• — F G Y � G V Y ••N+ G ® w •.i 7C Yy7 .t �„ N o•5C o Bw w :: h .p 9b w I H �V•aU B Y T N G T �. > to It W Y W C O T N Y N a7 YC tH O H t •L M Y u Y a Y U O OL U ,'may' H W N 00 Y C Q M a<w N M W M N GJ Jta O H m as 'J•� d N :� � vveo►,aav y7 N C7 N Z y � � T. tlr \ � W { a I 0 1 t � W W 7 , m I ° W " oI ! I co In v — < t '^ 0 .; CD a tz i ~ ^ 2 CL ) cu J •� L � I i ~ d a N q h c o ~ N d U O G ~ N U tJ I i 1 G O I ns z q 1 10 .° nl I • p G x m 10 LA mI x I x 1 x Q • � ac I ( •1 1 c m cm ~o o m a l 4 a o c g I-- cQf T ADP I ( f a� P aI cc < V� Q V 3( a+ L m CL L Go _W c ~ G O 39 a E C N A a L _O N C wp 2 x C Y g• .r _q 4 4W3. W O M C• ^ L O L ^ .v W V • _ SY n \r 6 V X t L q 'O C C, O .# H O ~ N b S Y ~ q d G aGd V }• ✓� N q V- d •••• q q L a x C Q Q w N O N ? .�h O 7 ••' 7 VI C E n. G L _O w_O a+ q L dt ./1 w+ V d 7Y C V C dJ 9-0. C x _O O. C "0 •••� q •- O m O O. O L t H = Y Q Q 01 LJ N E q L O a 9 N i ++ C S O �/ L %- I- {:J O L W O b L7 2 O. d q CL O C L L CJ A tJ 3c C �:- q q O W E L O 6 C d C! m 7 C O 7 O. L7 2 h ►- to ac W O m Q O Q V1 6. L7 cm I' Y a CITY OF TIGARD, OREGON COUP.—IL AGENDA ITEM SUMMARY f AGENDA OF: 10/21/85 AGENDA ITEM DATE SUBMITTED: 10/11/85 PREVIOUS ACTION: N.A. ISSUE/AGENDA TITLE: Sale of Surplus Eropgnty PREPARED BY: Doris Hartig REQUESTED BY: Status Report DEPARTMENT HEAD OK: % CITY ADMINISTRATOR: POLICY ISSUE N.A. �IMFORMAfi I0N SUMMARY . As the attached correspondence will indicate, the buyer has failed to perform under the teras of the contract for sale of the old city hall. F. Mr. Bob Muse is continuing to show and market the property. ALTERNATIVES CONSIDERED N.A. (� SUGGESTED ACTION`-` Council receive and file. 4 A MEMBER Of THE SEMS F~NCML NETWORK ED _ CITY OF TVin) September 27, 1985 COMMERCIMERCI COBANKER AL REAL ESTATE SERVICES FIRST INTERSTATE BANK TOWER _ 1300 SW FIFTH AVENUE,SUITE 2800 PORTLAND.OREGON 97201 Mr. Bob Laws 804 SW vista Portland, OR 97205 RE: Your Purchase Former Tigard City Hall Building Dear Mr. Laws: This letter will provide you with written confirmation that your transaction with the City of Tigard is now in default, since you have not placed on deposit the earnest money for the agreement, nor have you provided us with the financial statements requested. However, the City Council has indicated that they would be more than happy to entertain a similar transaction with you subject to an acutal cash deposit and rewritin4 of the offer or reactivation of the old offer, along with financial qualifying information. Should you desire to proceed with this transaction; please provide me with documentation of your qualifications as a contract buyer and/or your assignees. If you have any questions, please cal? rely, . . 'Robert Fuse 221-4830 11-i1 c: Doris Hartig RECEIVED aEP a 19�;ti •YEYf1EP d TME SEAMS TNAA1GAl yEiWpP1t OFFY OF 't IGARD - d COLOWELL BANKER C COMMERCIAL REAL ESTATE SERVICES September 20, 1985 FIRST INTERSTATE BANK TOWER 1300 SW FIFTH AVENUE.SUITE 2600 PORTLAND,OREGON 87201 Ms. Doris Hartig Finance Administrator City of Tigard P.O. Box 23397 Tigard, OR 97223 RE: Sale of Your Building at 12420 SW Main Street, Tigard, Oregon Dear Doris: This will confirm my telephone advise to you that Mr. Robert M. Laws has failed to perform under the propertycontract Tothisdated date he August 19, 1985 regarding purchase of your has not redeemed his $2,000 earnest money note, nor has he furnished the requested financial statements to qualify him as the contract buyer. Coldweil Banker advise file an Ear est Money notedletin the amount of $2,000. Pleaseus Please advise how you want me to respond to Mr. Laws. This property is the mItofact, show ithave andnever presentactually to prospectiveoff buyers, markeke continue and Continuearket. even though we had a possible deal pending. I look forward to completing a transaction on this property at the earliest date and would appreciate your reply as soon as possible. SerelY. . Robert Muse 221-4830 1p cc: Deal File (City of Tigard to Robert M. Laws) CITY OF TIGARD, OREGON REQUESTS FOR PROPOSALS for CIVIC CENTER TELECOMMUNICATIONS SYSTEMS IN t` TIGARD, OREGON OCTOBER 17, 1985 (lw/3169A) rs y� 1 _ CITY OF TIGARD, OREGON CIVIC CENTER TELECOMMUNICATIONS SYSTEMS TABLE OF CONTENTS PAGES PART I GENERAL INFORMATION 1-4 I-1 Purpose 1 I-2 Point of Contact 1 I-3 Scope 1 I-4 Contract Terms and Conditions 1 I-5 Schedule of Events 2 I-6 Protest of Bid Specs 2 I-7 Response Date 2 I-8 Opening of Proposals 3 I-9 Vendors' Proposals 3 I-10 Multiple Proposals 3 I-11 Proposal Preparation 3 I-12 Acceptance of Proposal Content 3 I-13 General Bidding Information 3 I-14 Did Bond 3 I-15 Prime Contractor Responsibilities 4 I-16 Foreign Contractors 4 I-17 Permits, Licenses, Ordinances & Regulations 4 PART II SPECIAL TERMS AND CONDITIONS 5-12 FINANCIAL TERMS 1.1 Assignment of Contract 5 1.2 Litigation Expenses 5 1.3 Hold Harmless 5 1.4 Contractor's Bond & Insurance Requirements 5 1.5 Building Repairs 6 1.6 Force Majeure 6 1.7 Nonappropriation 6 MECHANICAL CLAUSES 2.1 General 7 2.2 Severability 7 2.3 Waiver 7 2.4 Authority 7 2.5 Patent and Copyright Protection 7 RELIABILITY AND WARRANTY 3.1 Warranty of Equipment 8 3.2 System Configuration 8 3.3 Availability of Additional System Information 8 3.4 System Performance 8 3.5 Acceptance Testing 9 3.6 Right to Interface 9 3.7 Radio Frequency Interference Protection 9 STAFF, TRAINING, AND DOCUMENTATION 4.1 Education Curriculum 9 4.2 Rights To Teach Internally 9 4.3 Documentation Availability 9 COSTS AND CHARGES 5.1 Term of Agreement 10 5.2 Method of Payment 10 5.3 Failure to Perform 10 5.4 Taxes - Federal, State, and Local 10 MAINTENANCE r 6.1 Responsibilities of Contractor 10 6.2 Available Maintenance 10 6.3 Access Needs 10 6.4 Maintenance Documentation 11 6.5 Replacement Parts 11 6.6 Malfunction and Correction Reporting 11 DELIVERY 7.1 Installation Responsibility 11 7.2 Risk of Loss Prior To Installation 12 7.3 Completion of Work 12 7.4 Delivery 12 7.5 Access To Jobsite 12 LEASE/PURCHASE 8.1 Finance Decision 12 8.2 Security Interest in Equipment 12 8.3 Right to Prepayment 12 TERMS AND CONDITIONS 9.1 Local Contract Review Board Rules 12 PART III SYSTEM SPECIFICATIONS & BID FORMS 13-44 Genera -Specification Parameters 13 Reliability and Operation 13 Switching Equipment 13 Proposed System 13 System Design Criteria 13 Current System Design 14 Tigard Police Department 14 Tigard Public Works 14 Tigard Library 14 Tigard City Hall 14 New System Design 15 Night Answering 15 Tigard Police Department 16 Battery Backup 17 Wiring 17 Additional Features 17 Potential Switch Locations 19 Departmental Breakdown 22 City Hall 22 Library 23 Police Department 23 Public Works 24 Police Department Detail Response 25 Public Works Detail Response 26 Unit Pricing 28 System Design Detail Response 29 Bidder Profile 44 PART IV DECISION MATRIX 45 PARS I GENERAL INFORMATION I=1 PURPOSE The City of Tigard requests proposals to provide the services and products necessary to install and implement a Telecommunications System for' the Municipal Civic Center in Tigard. This Request for Proposals (RFP) will provide interested vendors with sufficient information to enable is a the City's and submit to pro otals most for consideration by the City cost-effective proposal based on our evaluation of responses and other considerations described in the RFP. The City of Tigard reserves the right to reject any and all proposals received as a result of this RFP prior to the execution of a contract. 1-2 POINT OF CONTACTof The City of Tigard designates Info-Cam All eonslnpertaining c. as the stoe this point RFP contact for this selection action. All q should reference City of Tigard Civic Center and be directed to: Ms. Catharine Herbold or Mr. Adell Hollia Info-Com Consulting, Inc. 9045 SW Barbur Blvd. , Suite RB Portland, Oregon 97219 Telephone Number (503) 246-1695 Please acknowledge receipt of this Request for Proposal by calling Info-Com Consulting with the name of the individual who will be responding to this. I13 SCOPE This RFP contains the instructions and requirements pertaining to the proposals to be submitted and is organized into five parts: PART I General Information PART II Special Terms and Conditions PART III System Specifications 6 Bid Forms PART IV Decision Matrix 1-4 CONTRACT TERMS AND CONDITIONS The contract will consist of an Owner-Vendor Agreement (which shall be in a form acceptable to the City of Tigard), Four Floar Plans Indicating Phone Requirements (distributed at the Bidder's Conference), the Request For Proposals for Civic Center Telecommunications Systems dated October 17, 1985, the Contractor's Executed Bid (including the proposal, pricing inforration, and referenced materials submitted by the Contractor), Insurance Certificates, and any and all Modifications issued after execution of the Contract. The selected vendor will be expected to enter into the contract terms and conditions included within this RFP. At the time of bid submission, vendors must either indicate verbatim acceptance of the contract terms and conditions or, if exception is taken, list areas of exception and include specific visions to which exception is taken. language proposals for those pro Nonsubstantive or procedural changes are the areas which m«y be noted with exceptions. Failure to accept the RFP as the contractual requirements will result in the disqualification of the vendor. The Contract must be signed and insurance certificates received prior to the beginning of any pre-wiring work on the site. Since pre-wiring is tentatively y scheduled for installation between December 15th and 28th, 1985, the contract f should be signed by December 13, 1985. I15 SCHEDULE_ O_F_EVENTS The schedule of events for this RFP is: Items 1 - 3 located at City of Tigard, 12755 SW Ash Avenue, Tigard, Oregon. 1. RFP issued (12:00 Noon) October 17, 1985 2. Bidder's Conference (9:30 AM) October 23, 1985 3, Bid Opening (2:30 PM) November 07, 1985 4. Contract Award (7:00 PM) December 02, 1985* 5, Prewire Completed December 28, 1985** ; 6. Installation & Cutover February 01, 1986x** , * Successful bidder will be notified by telephone. Prewiring to be coordinated with building contractor and figured over a 2 week installation period. This is currently scheduled for December 15-28, 1985, but is contingent upon building construction schedules. *** Anticipated date . City of Tigard will give a minimum of 30 days written notice to Contractor for cutover which is dependent upon building construction schedules. The City requires attendance at the Bidder's Conference as a condition for bidding. Statements at the Bidder's Conference shall not change the bid documents unless confirmed to all prospective bidders by means of a written addendum to the bid documents. 1-6 PROTEST OF BID SPECS Vendors who have a protest, under Section 30.050 of Ordinance No. 85-06, on the requirements of the RFP should submit them in writing to the Purchasing Director at Tigard City Hall, 12755 SW Ash Avenue, Tigard, Oregon by October 30, 1985. The City will make every effort to respond to such issues and, if warranted, to amend the RFP. If satisfaction is not achieved, appeals may be made to the City Council. In the event that it becomes necessary to revise any part of this RFP, addenda will be provided to all vendors who receive the initial RFP. This includes the City's prerogative to amend dates in the schedule of events described in Section I-5. I-7 RESPONSE DATE In order to be considered, SEALED PROPOSALS MUST ARRIVE at the City of Tigard, _ 12755 SW Ash Avenue, PO Box 23397, Tigard, Oregon, 972.23, NO LATER THAN 2:30 P.M. PACIFIC STANDARD TIME, NOVEMBER 7, 1985. Bids shall be marked "BID FOR CITY OF TIGARD TELECOMMUNICATIONS SYSTEM". Vendors mailing proposals should allow extra mail delivery time to ensure timely receipt of their proposals by the issuing office. Proposals received after the specific time and date cannot be considered and will be returned unopened to the vendor. The City cannot make exceptions to this rule. 2 - I=8 OPENING OF PROPOSALS Proposals received in response to this RFP will be opened at the City of Tigard, 12755 SW Ash Avenue, Tigard, Oregon, at 2:30 PM, Pacific Standard Time, November 7, 1985. Vendors may attend the opening if they wish. I=9 VENDORS' PROPOSALS In order to be considered for selection, vendors must submit a complete response to this RFP, using the format provided in Part III, System Specifications & Bid Forms. 1-10 MULTIPLE PROPOSALS A vendor may submit more than one proposal, All proposals must be complete and comply with all instructions of this RFP. Information must be submitted complete and in a separate sealed package for each variation. II11 PROPOSAL_ PREPARATION Proposals should be prepared simply and economically, providing a straightforward, concise description of vendor capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. All proposals shall be proprietary. The City of Tigard is not liable for any costs incurred by vendors in preparation and presentation of their proposals. I-12 ACCEPTANCE OF PROPOSAL CONTENT Bids shall be valid for 90 days from date of opening. The contents of the proposal of the selected vendor will become contractual obligations, along with the final contract, if acquisition action ensues. Failure of the selected vendor to accept these obligations in a purchase or lease agreement, purchase order, delivery order, or similar acquisition instrument may result in cancellation of the award. I-13 GENERAL BIDDING INFORMATION The proposed system installation must be a "turn-key" installation in that all aspects are coordinated and installed by the bidder awarded the contract. All associated costs must be stated. The City of Tigard reserves the right, in its sole discretion, to do any of the following prior to execution of a contact: 1. Reject any an all proposals received in response to this request. 2. Adapt all or any part of a proposal in selecting the optimum configuration. 3. Waive or modify irregularities in proposals received after notification. 4. Engage in separate negotiations with any source if such negotiations are considered in the best interest of the City, I�14 BID BOND No proposal will be considered unless accompanied by bid security in the form of a certified check, bank cashier's check or surety bond executed by a State licensed surety company, payable to the City of Tigard in an amount equal to ten percent (10X) of the Bid price. No interest will be paid on bid security. _ 3 _ : The bid security of all unsuccessful bidders shall be returned after a contract has been executed, or all bids have been rejected. The City may return the bid security of unsuccessful bidders after bid opening but prior to award, if the return does not prejudice bid award and provided that the security of at least the three lowest bidders is retained pending the execution of a contract. I-15 PRIME CONTRACTOR RESPONSIBILITIES The successful vendor will be required to assume responsibilities for delivery, installation, and maintenance of all equipment, software, and support services offered in the proposal, whether or not it is the manufacturer or producer of them. Further, the City of Tigard will consider the vendor to be the sole point of contact with regard to contractual matters. 1-16 FOREIGN CONTRACTORS A foreign corporation is one who is not domiciled in or registered to do business in the State of Oregon. Foreign corporations receiving City contracts exceeding $10,000 are required to promptly report to the Oregon Department of Revenue. The City will withhold final payment until this requirement has been accomplished. Foreign corporations receiving this City contract shall, within 10 days after acceptance of the contract by the City, register as a foreign corporation with the Oregon Department of Commerce Corporation Division. I-17 PERMITS, LICENSES ORDINANCES, AND REGULATIONS Any and all fees that pertain to the installed system and the work of the vendor required by State, County, or City laws will be paid by the vendor. All other applicable permits or fees required by laws, ordinances, and regulations shall also be paid by the vendor. The vendor must give all notices necessary in connection therewith. All work of the vendor shall comply with the local and other governing ordinances, codes, and regulations, including all OSHA regulations and requirements, but this requirement does not relieve the Vendor of the responsibility for complying with specifications if the requirements exceed those of governing codes or regulations. No claim for additional payment will be approved for changes required to comply with codes, ordinances, and regulations in effect on the date of installation. — 4 — IIIEN 1111 iiiiil-- WIN PART II SPECIAL TERMS AND CONDITIONS FINANCIAL TERMS 1.1 ASSIGNMENT OF CONTRACT Neither party shall assign this agreement or its rights or obligations hereunder or subcontract its performance under this agreement to any person, firm, or corporation without prior written consent of the other party. This consent shall not be unreasonably withheld. 112 LITIGATION EXPENSES The parties hereto agree that in the event of litigation to enforce the contract or terms, provisions and covenants herein; to terminate said contract; to collect damages for breach or default; or to enforce any warranty or representation herein, the prevailing parties shall be entitled to all costs and expenses, including reasonable attorney fees, surrounding said litigation including an appeal. 113 HOLD HARMLESS The Contractor shall indemnify, hold harmless, and defend the City of Tigard and its officers, employees, and agents and assigns from all claims, suits, or actions brought for or on account of any damage, injury or death, loss, expense, civil rights or discrimination claims, inconvenience, or delay arising from any cause or for any reason whatsoever in connection with the performance of this contract. 1_4 CONTRACTOR'S BOND AND INSURANCE REQUIREMENTS Prior to starting work hereunder, the Contractor-, at Contractor's cost, shall secure and continue to carry during the term of this Contract, with an insurance company acceptable to the City, the following bond and insurance: A. Performance Bond: Within ten days after the execution of a contract for purchase or lease, the City will require the vendor to furnish and maintain until the system has been accepted by the City, a performance bond acceptable to the City in an amount which is the equivalent of the purchase price of the system. Failure to furnish bond prior to deadline may result in rejection of the bid, and forfeiture of bid security and award to the next lowest responsible bidder. B. Liability insurance: The Contractor shall carry liability insurance against any and all claims for damages to person or property which may arise out of performance of this contract in limits of not less than $1,000,000.00 per occurrence for personal injury and property damage. The insurance policy or policies shall name the City of Tigard, its officers, employees and agents as additional insureds. The policies shall contain a cross liability endorsement. Certificates of insurance shall be filed with the City of Tigard, Purchasing Director and shall be subject to the City's approval as to adequacy of the protection. r A copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company, or at the discretion of the City, in lieu thereof, a certificate in form satisfactory to City certifying to the issuance of such insurance shall be furnished to City. — 5 _ C. Workman's Compensation: The Contractor shall carry Workman's Compensation from the State Accident Insurance Fund or from a ,. responsible private carrier. Private insurance shall provide the schedule of employee benefits required by law. All bonds and policies shall be endorsed to stipulate that no cancellation or reduction in coverage shall be made without giving thirty (30) days advance written notice to the City by registered mail. The Contractor shall be liable for damages arising out of injury to persons, including employees of the City, persons designated by the City for training, or any other person(s) designated by the City for any purpose, and persons other than agents or employees of the Contractor, and/or damage to the property of the City prior to or subsequent to acceptance, delivery, installation, and use of the equipment either at the Contractor's site or at the City's place of business, provided that the injury or damage was caused by the fault or negligence of the Contractor. Contractor shall not be liable for such damages arising out of or caused by an alteration or an attachment, or for damage to alterations or attachments that may result from the normal operation and maintenance of the Contractor's equipment. Nothing in this contract shall limit Contractor's direct liability, if any, to third parties and employees of the City for any remedy which may exist under law or in the event a defect in the manufacture of the Contractor's equipment causes injury to such person. 1.5 BUILDING REPAIRS Contractor shall be liable and responsible for any building repairs required by reason of his work and caused by negligence of his employees. Repairs of any kind required will be made and charged to him. Contractor shall take the necessary precautions to protect the building areas adjacent to his work. In the case of facility damage during installation, the bidder shall be required to restore all facilities to pre-installation conditions. Contractor shall be responsible to protect existing facilities against damage; restore existing finishes or construction damaged during the installation the file systems, using materials of same quality, size, texture and color so as to match adjacent existing work. 116 FORCE MIAJEURE Neither party shall be responsible for delays or failures in performance caused by any acts of God, riots, acts of war, earthquakes or other disasters. 1„.7 NONAPPROPRIATION If City is not allotted funds for the next succeeding fiscal period by appropriation, appropriation limitation, grant, or other funding source available to it for such purposes to continue lease or purchase payments covered by this contract, the contract will automatically terminate at the end of the current fiscal period for which funds have been allocated without penalty and such termination shall not constitute an event of default under any provision of this contract, but City shall be obligated to pay all charges incurred through the end of such fiscal period and up to and including the formal notice given to Contractor. City shall give Contractor written notice of such nonavailability of funds within thirty days after it receives notice of such nonavailabil.ity. 6 - MECHANICAL CLAUSES 2_1 GENERAL The Contractor agrees that, during the performance of work under this contract, he will comply with all provisions of the laws and Constitution of the State of Oregon and the Charter, ordinances and rules of the City of Tigard. The provisions of this contract shall be construed in accordance with the laws of the State of Oregon and ordinances and rules of the City of Tigard and any provisions of this contract in conflict with them is void. The parties expressly agree that any action or suit involving the terms and conditions of this contract must be brought in the courts of the State of Oregon or the United States District Court for the State of Oregon. 2_2 SEVERABILITY If any term or condition of this contract or its application to any person(s) or circumstances, is held invalid, this invalidity shall not affect other terms, conditions, or applications which can be given effect without the invalid term, condition, or application. To this end the terms and conditions of this contract are declared severable. 2.3 WAIVER ".laver of any breach of any term or condition of this contract shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this cnntravt shall be held to be waived, modified, or deleted except by an instrument, in writing, signed by the parties. 2Z4 AUTHORITY Each party has full power and authority to enter into and perform this contract; and the person signing this contract on behalf of each has been properly authorized and empowered to enter into this contract. Each party further acknowledges that is has read this agreement, understands it, and agrees to be bound by it. 2.5 PATENT AND COPYRIGHT PROTECTION Contractor warrants that the products furnished under this contract do not infringe upon or violate any patent, copyright, trade secret, or any other proprietary right of any third party. In the event of any claim by any third party ziiinst City, City shall promptly notify Contractor and Contractor shall defend such claim, in City's name, but at Contractor's expense and shall indemnify City against any loss, cost, expense, or liability arising out of such claim, whether or not such claim is successful. If the City reasonably concludes that its interests are not being properly protected it may enter any action. Further, if principles of governmental or public law are involved, the City of Tigard may participate in the defense of any such action. If any product furnished is likely to or does become the subject of a claim of infringement of a United States patent or copyright, then, without diminishing Contractor's obligation to satisfy said final award, Contractor may, at its option, procure for the City the right to continue using the alleged infringing produce to modify the product so that it becomes noninfringing. If none of the above options can be made, or if the use of such product by the City shall be prevented by permanent injunction, Contractor agrees to take back the product and furnish a replacement that substantially matches the performance of the infringing product. — 7 — RELIABILITY AND WARRANTY €_ 3.1 WARRANTY OF EQUIPMENT The use of equipment and software will be under the City of Tigard's exclusive management and control. The City agrees that the Contractor will not be liable for any damages caused by the City's failure to fulfill any City responsibilities. The Contractor warrants that the proposed equipment and software, when installed, will be in good working order and will perform to the specifications outlined in the City's Request for Proposals, Contractor's official published specifications, the contract specifications, and the Contractor's proposal. Further, the Contractor will make all necessary adjustments, repairs, and replacements without charge to maintain the equipment in this condition for a period of not less than one year after the standard of performance has been met and the product accepted by the City. The Vendor shall correct any and all defects in materials and/or workmanship which may appear during the guarantee period by repairing or replacing new materials, if determined necessary by the City, all at no cost to the City, and to their satisfaction. Neither acceptance of the work nor payment therefor shall relieve Vendor from liability and/or warranties contained in or implied in this RFP. In all situations involving performance and nonperformance of equipment or software furnished under this Contract, the City' s remedy is: A) the adjustment or repair of the system, or replacement of parts by the Contractor, or at Contractor's option, replacement of the system, or correction of programming errors; or B) if the Contractor is unable to install the system, or a replacement system, or to otherwise restore it to good working order, or to make software operate as required under this contract, the City shall be entitled to recover actual damages as set forth in this contract. For any other claim concerning performance or nonperformance by the Contractor pursuant to or in any other way related to the subject matter of this Contract, the City shall be entitled to recover actual damages to the limits set forth in this section. 332 SYSTEM CONFIGURATION The equipment and software components to be supplied hereunder, for purposes of delivery and performance under this contract, shall be grouped together in one or more configurations, defined in Part III. Any such configurations shall be deemed incomplete and undelivered if any component in that configuration has not been delivered, or if delivered, is not operable or acceptable in accordance with Section 3.4. 3.3 AVAILABILITY OF ADDITIONAL SYSTEM INFORMATION City shall Kave, c1uring the ife of the equipment, access to diagnostic procedures and the data derived from them. 3.4 SYSTEM PERFORMANCE Contractor shall certify in writing to City when the equipment is installed and ready for use. The performance period shall commence on the first day follo•.ving certification at which time operational control becomes the responsibility of City. — 8 — If successful completion of the performance period is not attained within 90 days of the installation date, City shall have the option of terminating the j contract without penalty, or continuing the performance tests. City's option to terminate the contract shall remain in effect until such time as a successful completion of the performance period is attained. Contractor shall be liable for all outbound preparation and shipping costs for contracted items returned under this clause. 339 ACCEPTANCE TESTING In addition to the operational performance testing by vendor, the City reserves the right to perform additional testing, prior to acceptance, to ensure compliance with requirements and specifications of this contract. All wiring and attachments may be inspected for compliance with the F.C.G. Registration Program and the National Electric Code. 3.6 RIGHT TO INTERFACE The City shall have the right to connect the products contracted for to any equipment manufactured or supplied by others which is compatible with the selected system. Such equipment includes, but is not limited to, peripheral equipment, other computers, communications equipment, terminal devices, and the like. The City may require that the Contractor supply the specifications for interface and supervise the connection. If such a connection is likely to interfere in any way with the Contractor's ability to perform proper maintenance, the City shall notify the Contractor at least five days prior to any such connection. 3_ .77 RADIO FREQUENCY INTERFERENCE PROTECTION Contractor upon execution of this contract, certifies that the equipment and software, when installed, will not be affected by any radio frequency interference from the Police or Public Works transmitters. STAFF TRAINING, AND DOCUMENTATION 441 EDUCATION CURRICULUM The contractor will provide courses to the City as described in the proposal and its attachments and appendices. 4.2 RIGHTS TO TEACH INTERNALLY City shall have the right, so long as the equipment contracted for hereunder is in use by City, to give instruction to City personnel in all courses described in the proposal and its attachments and appendices without charge, using materials supplied by Contractor. Such use by City of Contractor materials shall include the right to reproduce the same solely for the permitted use, which use and reproduction shall not be deemed to violate or infringe upon any patent, copyright, or other proprietary right of Contractor. 4.33 DOCUMENTATION AVAILABILITY Contractor will provide City with three (3) sets of each of the manuals required to effectively operate the system. Contractor represents that these manuals are the only manuals necessary for the operation of the system. In addition to the above specified documentation, Contractor shall include any other manuals and program descriptions which Contractor would consider helpful to City. — 9 — i COSTS AND CHARGES 551 TERM OF AGREEMENT The terms, provisions, representations, and warranties contained in this contract shall survive the delivery of the equipment, payment of any lease or purchase price, and transfer of title. 5.2 METHOD OF PAYMENT All payments otherwise due under this contract shall not be payable until 30 days after receipt of invoice from Contractor. These payment terms of the City will become effective only after an invoice is acceptable to the City. The City of Tigard will retain at least 15% of the initial payment until the system has been installed and in operation satisfactorily for at least 30 days. 5!3 FAILURE 10_PERFORM In the event the Contractor has failed to perform any substantial obligation to be performed by the Contractor under this agreement, and 30 days after written notice of said failure to perform is provided to Contractor, the failure has not been cured, then the City may withhold all monies due and payable to Contractor, without penalty, until such failure to perform is cured or finally adjudicated. 5_4 TAXES — FEDERAL, STATE, AND LOCAL The City of Tigard will not be responsible for any taxes coming due as a result of this agreement, whether federal, state, or local. It is conclusively assumed that the Contractor has anticipated these and included them in the proposal. Where a product is leased, the lessor will be responsible for any personal property taxes and has adjusted prices accordingly. MAINTENANCE 661 RESPONSIBILI"TIES OF CONTRACTOR Contractor shall provide maintenance, including travel, labor, and parts, at the prices shown in the proposal and shall keep the equipment in good operating condition. Such prices shall be inclusive, e.g. , there shall be no separately identifiable travel charge. It shall not include the repair of damage resulting from accident, transportation between City sites, neglect, misuse, or causes other than ordinary use. 662 AVAILABLE MAINTENANCE The vendor understands that the communications system which is the subject of this RFP will, in part, serve the Tigard Police Department, therefore, maintenance must be available on a 24—hour basis. Hardware maintenance shall be performed by qualified maintenance personnel totally familiar with all of the equipment installed at City's site. 6.33ACCESS NEEDS Contactor maintenance personnel shall be given access to the equipment when necessary for the purposes of performing maintenance services hereunder. o' — 10 - 6_4 MAINTENANCE DOCUMENTATION For purchased equipment, Contractor shall upon request provide to City such �. current diagrams, schematics, manuals, and other documents necessary -for the maintenance of the system by City or its subcontractor. There shall be no additional charge, save the reasonable administrative costs involved, for these maintenance documents. 665 REPLACEMENT PARTS Only new standard parts or parts equal in performance to new parts will be used in effecting repairs. 6.6 MALFUNCTION AND CORRECTION REPORTING Maintenance shall be performed after notification that equipment is inoperative. Contractor shall provide City with designated point(s) of contact and make such arrangements to enable its maintenance representative to receive such notification on a 24-hour basis. Contractor shall maintain at site of equipment installation, a written and/or computerized maintenance and repair log and shall record therein each incident of equipment malfunction, date, time, and duration of all maintenance and repair work performed on the equipment together with a description of a cause for the work, either by description of the malfunction or as regularly scheduled maintenance and a diagnostic report of corrections or adjustments and parts repaired or replaced. This report will be signed by Contractor's representative and City's representative and one copy left at the City site, All credits to City or to f Contractor will be based on this jointly signed document or the electronic transcription of that document maintained by City. failure to provide City a properly completed and properly signed document will render any claims by Contractor invalid. Contractor shall maintain at the site, a written and/or computerized list of all components and their latest revision levels. DELIVERY 7_1 INSTALLATION RESPONSIBILITY Contractor shall be responsible for unpacking, uncrating, and installing the equipment, including the arrangement for and installation of all necessary cabling, connection with power, utility and communications services and in all respects making the equipment ready for operational use. Upon completion, Contractor shall notify City that the equipment is ready for use. Contractor shall accept the responsibility for cleanup of the installation area and the removal and disposal of all shipping cartons, packing material, and construction debris. This material shall be hauled by the Contractor off the job site at no expense to the City of Tigard. Contractor shall provide a competent and qualified supervisor on the site during delivery and installation and available to coordinate contractor activities with the City of Tigard. - 11 - 7.2 RISK OF LOSS PRIOR TO INSTALLiTION During the period the equipment is in transit and until said equipment is installed and ready for use on City's premises and acceptance tests are successfully completed, Contractor and its insurers shall relieve City of all risks of loss or damage to the equipment. After the equipment is installed, ready for use, and has been accepted, all risk of loss or damage shall be born by City except where the damage iR attributable to Contractor's negligence, or defects City could not reasonably have discovered, or subsequent breach of contract by Contractor. 77^3 COMPLETION OF WORK The City will monitor and regularly update and construction schedule for the Civic Center buildings and will inform Vendor of any changes in the delivery status. The City will give the Vendor a minimum of thirty (30) days written notice for delivery. Delivery and installation must be coordinated with the City. 7.4 DELIVERY The Contractor shall deliver all material to the jobsite with all transportation and storage charges prepaid. The Contractor shall coordinate all deliveries with the City; no deliveries will be accepted without advance notice of the date and approximate time of arrival at the ,jobsite. All deliveries must be made between the hours of 8:00 AM and 3:00 PM. 7.5 ACCESS TO JOBSITE The Contractor shall coordinate with the City and utilize only established thoroughfares. Trucks and/or trailers will not be permitted to travel on sidewalks or paths. All motor vehicles shall be confined to parking lot areas. In the event that damage to paved or other finished areas should occur, the Contractor who is responsible shall be held accountable for damages and shall be assessed accordingly. LEASE/PURCHASE 8.1 FINANCE DECISION The City reserves the right to make all financial decisions, which may be lease, purchase, or any combination of the two. 8.2 SECURITY INTEREST IN EQUIPMENT City grants to Contractor a security interest in the equipment and in any substitutions, replacements and additions thereto, pending the full payment of the purchase price. The security interest herein granted shall be governed by the Uniform Commercial Code of the State of Oregon and City shall have all the benefits accorded to debtors thereunder. 883 RIGHT TO PREPAYMENT City may, at any time, or from time to time, prepay all or any part of the outstanding obligation to Contractor, without premium or penalty. TERMS AND CONDITIONS 9.1 Local Contract Review Board Rules These terms and conditions shall supplement those set forth by the City of Tigard Local Contract Review Board Rules. — 12 - PART III SYSTEM SPECIFICATIONS & BID FORMS GENERAL SPECIFICATION PARAMETERS Reliability and O enation The telephone equipment shall operate in complete accordance with the manufacturer' s commercial specifications. System reliability is of first importance in the design, manufacture and installation of the equipment. Switching Equipment The electrical noise of both steady state and impulse types and crosstalk generated within the switch must meet or exceed the limits for satisfactory voice and data service as per industry standards. Voice frequency transmission must follow acceptable telephone practices as to noise, crosstalk, impedance matching and inserted losses. NOTE; By industry standards, we refer to methods developed over the years by GTE, AT&T, Bell companies, other major operating telcos, Western Electric, Stromberg-Carlson and other major manufacturers. Contractor shall provide all necessary wire cable and terminating devices. Proms System The system shall he capable of providing all industry standard features as would be expected for a machine of the size and sophistication specified (i.e. , ARS, RISA, Message Waiting, Call Forwarding, etc. ) . Station equipment shall be of the latest design. Integrated electronic key systems shall be proposed, except where specified. No modifications external to the station sets will be allowed. Station wiring will be of the three or four pair variety. Station terminations shall be the modular jack type. System Design Criteria Each vendor is required to design the communications system for the City of Tigard to the specific system they are proposing while taking into consideration the information provided here and other information concerning the network. The process of vendor design will allow the City of Tigard and the Communications consultant to evaluate not only the equipment proposed but the expertise of the individual vendor to evaluate our needs and design a comprehensive system. -13- CURRENT SYSTEM DESIGN The City of Tigard consists of four separate locations. They are as follows: 1. Tigard Police Department - 9020 S.W. Burnham This is a 24 hour per day operation. It is served by a lA Key system provided by GTE on a monthly rental. This department has emergency services access, (911 from Tualatin RFD and emergency service from Washington County Communications Center) , that is part of the system. (We will discuss this in more detail in the new system design. ) There are two locations in the department, (dispatch and records rooms) , that act as centralanswering, where all conversations on these sets are recorded. An emergency generator provides back-up power to this system. 2. Tigard Public Works - 12800 S.W. Ash This consists of three buildings that are served by a single lA Key system that is provided by GTE on a monthly rental. They have a single CO Line and one off prem extension from the City Hall PBX system. 3. Tigard Library - 12568 S.V. Main The Library is served with four single line sets and two central office lines. These are provided by GTE on a monthly rental. An answering machine provides coverage for after hours for one of the CO Lines (the line the general public calls in on) . 4. Tigard City Hall - 12755 S.W. Ash This location is served with a GTE 60-XF PBX system. GTE has provided this under a service agreement which expires in November of 1986. There is a termination liability that exists on this system, as of February, 1986 the payoff is $3,745.00. During the hours of 9 a.m. - 3:40 p.m. the attendant position is staffed. After these hours the following occurs: 1. The main LDN is answered by a recorder. A stop hunt is used in this arrangement. 2. Night connections are used to answer calls within City Ball. 3. One trunk is answered by an answering machine. This is designated for Final Inspection Permits calls. The primary concern with this segregated system is limited internal communication abilities within the City departments. -14- NEW SYSTEM DESIGN at 13125 The City of Tigard will be moving to its new Civic Center except S.W. Hall in February, 1986. This means all departments, e located Center. Public Public Works, will bresentlocation. CAll clocations within theks will remain at its p conduit. Civic Center are connected by The City of Tigard police Department will uldresulthave aitransmitterhigh located in their department. Radio frequency interference that will T sed to be will dealt proviwith when specifics the system is installed. The City of of this at the bidders conference. 1. Please define how y u will deal this with this problem and define system 2. Indicate if your company has ever served a customer with RFI and the corrective measures you took. The new system design consolidates service for all Works) will departments rtments nue to (including Public Works) under one ewill cover all have a centralized attendant and thisis Pp Position departments with the exception of Tigard Police. TFridaysiti fromn9�s staffed Mondays from 9 a.m. - 5 p.m. and Tuesday a.m. - 3 p.m. - Ni ht .m. .Nicht Answering Night answering will be provided by using the following: Trunk answer any station Flexible night connections This will provide for answering within departments when the attendant position is un-manned. This is what each department will look like: 1. City Hall The main LDN will be answered by an answering machine. Calls into e trunk answer any station. Night City Hall after hours will use bells will be needed for 2, Librax A flexible night connection will serve this deAarteC�r�er This number is advertised for after hour calling. used on this number. -15- f 3. Permits/Inspection A number advertised for after hours calls will route to an answering machine for messages. 4. Public Works A flexible night connection will serve this department. Tigard Police Department The Police Department is a 24 hour a day operation and by its nature has some unique needs. We have incorporated this department into the tn�o eh the usebut it woflthreetain its own Central Officeentity Lines.to outside callers g There are two answering positions in the department, dispatch and records. These positions are identical and serve as dispatch type functions, as well as central answering for this department. Both positions are attached to a recording device so all incoming calls (CO lines, 911, and Washington County) are recorded. The two answering positions will have the following on them: 1. 3 Central Office Lines - These are two way lines. 2. 2 - 911 circuits - for dispatch on 911 calls by Tigard Police Department. These are provided by Tualatin RFD and are part of their microwave services. They operate like a ring-down circuit. All battery and tone generation is provided by Tualatin RFD. GTE provides circuits to connect this service from Tigard PD to Tigard Fire District on Commercial Street. The circuit designations are 924-5083 and 924-5107 . (A diagram of this circuit will be provided at the bidders conference. ) 3. 1 Washington County Communications Center Circuit. Circuit 770-7259. This connects Tigard PD to Washington County Communications Center. This is scheduled to become an off-premise extension from Washington County's new 911 center this October. The 911 circuits from Tualatin RFD are two way services and require dialing the * on a touch tone set to disconnect the call. Please describe how you plan to support this on your system and how they will operate. Please indicate on separate attachment specific costs for these positions. (We will discuss this further at the bidders conference. ) i -16- r` Battery Back-up The system will have a generator that will supply reserve power for emergencies. It will take less than 15 seconds to activate and has available 30 amps for the telephone system, (this would include any subsystem required to service Tigard PD Dispatch) . For informational purposes please supply cost for one hour minimum battery back-up as a separate cost on your system, do not include in purchase price. Wirin We have identified in the departmental breakdown additional locations that the City wishes pre-wired . Please use the separate wiring section to itemize these costs for comparative purposes. Additional Features Call Accounting is of interest in the future on this system. Please provide the costs to incorporate this in the system in the following manner: 1. Call detail recording software and output port equipped at cut and installed later. 2. Call detail processing. Customer programmability is also of interest. Please identify the costs associated to do this and what specific equipment this requires, (i.e. , is this done from attendant postion or is it a separate terminal required) . As a separate cost please provide four power failure stations for this system. Service to the City of Tigard is of primary concern. The ability of the vendor to respond to this customer is a primary emphasis in the decision matrix. The vendor will be required to provide a traffic study thirty (30) days after cut-over which includes network data from the system. Five (5) year growth should be built into the system. The required capacities are as follows: CUT 1STR 5 YEARS Total Extensions 66 78 100 Extensions 60 70 91 OPX 6 8 9 Toll Restricted 0 0 0 CUT 1ST YEAR 5 YEARS Total Trunks C.O. Trunks 10 11 0 C.O. Trunks 3 3 0 911/ Wash. Co. Circuits 3 3 4 Wiring costs should be itemized separately in the financial section but included in the telephone system costs. PHONE CUT OVER PLANS Please define in detail your cut-over plans. Please keep in mind that the existing numbers will be reused at the new location. The Police Department is of primary concern and will need to continue operation with minimal to no interruption in service. Vendors are encouraged to propose alternate cut-over plans. What additional costs will this require? (Keep this as a separate figure and do not include in purchase price.) i NEW SYSTEM DESIGN The City of Tigard has identified two potential system locations. They are: 1. Switch location #1 - within Police Department, 2. Switch location #2 - in City Hall in janitors room. (Please note these are designated on the floor plans in this manner) . GTE has advised the City they will provide entrance cable to either location. Location #1 is the most desirable from the City' s perspective. The problem is that the Police Department's radio transmitter will be located in the same room and a potential of RF interference exists. Please address the following questions regarding location #1. 1. Can you co-locate this system with a radio transmitter? 2. What potential problems can occur when you do this? 3. How will you address these problems? (Be specific. ) What costs are associated with them? 4. What are your system assurance procedures for problems? 5. What other potential RF problems exist outside of switch location on your system? Please identify specific plan to address these problems and associated costs. If this is not an acceptable environment for your system, would locating the system in location #2 eliminate this problem? If not please answer questions 5 for this location. Please note; a separate attachment is provided for your response to these questions. Please keep all of these costs separate. In the purchase price use costs for location #1. This will allow the City to determine an optimum location. -19- SWITCH LOCATION LOCATION #1 1. Can you co-locate this system with a radio transmitter? 2• What potential problems can occur when you do this? 3. How will you address these problems? (Be specific. ) What costs are associated with them? i- 4. What are your system assurance procedures for problems? S. What other potential RF problems exist outside of switch location on your system? Please identify specific plan to address these problems and associated costs. -20�- SWITCH LOCATION ?CATION #2 1. Will locating the system in the City Hall janitors room eliminate any potential RF problems? 2. What potential problems can occur, as a result of RF interference, when you do this? 3. How will you address these problems? (Be specific. ) What costs are associated with them? 4. What are your system assurance procedures for problems? What other potential RF problems exist outside of switch location on your system? Please identify /specific plan to address these problems and associated costs. -21- DEPARTMENTAL BREAKDOWN wiltI following breakdown describes be how nslrequiref someformoflbusy ons The f® ositio arranged. Please note back-up rPO xcept where otherwise specified) . indication for users they department. Floor plans will be We have provided this breakdown by available at the bidders conference. following abbreviations refer to set types and jack locations: The SLS - Single line set BX - Back-up position MLS - Multi line set Jack - Jack only locations stem at this time Prewire - Wired but NO extension in system CITY HALL 1 Attendant position 1 SLS 1 Extension 1 Prewire Word Processing 3 SLS i 3 Extensions 1 Prewire 1 Prewire - alternate position for attendant console Accounting 4 SLS 4 Extensions 2 Prewire Finance 2 SLS 2 Extensions Community Development - Director Offices 2 SLSfor 2 extensions 1 BX - provides coverage 3 Extensions 2 Prewire City Administration 2 SLS - one has speakephone 1 BX - provides coverage for 2 extensions 3 Extensions -22- community Development 11 SLS 2 BX - provides coverage for 11 extensions as well as coverage for Public Works 16 Extensions 1 Jack Only 1 Prewire Miscellaneous Town Hall/Conference Room 1 SLS with speakerphone 1 Extension - (has 2 jack locations) Conference Room/Staff Lounge 2 Prewire LIBRARY 2 BX - provide coverage far 6 extensions 6 SLS 8 Extensions 1 Jack 4 Prewire POLICE DEPARTMENT 2 MLS - Dispatch/Records positions These positions are also back-up positions for department and cover for 16 extensions. These sets should be able to add 2 lines in future. 16 SLS 20 Extensions 6 Prewires Please note, all sets identified as single line sets in this department must be able to receive calls answered on Tigard PD separate departmental numbers, (this does not include 911 and Washington County) . if this changes your configuration please identify. L : _ -23- PIM WIN r PUBLIC WORKS This department will be served with off-premise extensions from the City system. We are providing three separate approaches to serving this location for you to respond to. The final decision will be made on cost to benefit. Please use the separate attachment provided to respond to this and use OPTION A for the cost figure for this department in your system purchase price. Ogtion A 6 Extensions 9 SLS 1 Loud }sell 1 CFF to transfer ring to bell OptionB 6 Extensions (Use existing key) Option C ' 6 Extensions ± 8 SLS 1 BX 1 Bell Back-up provides coverage for 5 extensions P t s F s E -24- Tigard Police Department 1. How do you plan to serve the special needs of this department? Does it require a. subsystem to support the application? If so what? Barn calls be transferred from answering position to other- users in department? How? a 2. Please itemize costs associated with this. 3. Please describe functionally how it will operate. (Be very specific in your description. ) 25 Public Works Please provide costs for options, please separate wire from equipment. If reusing wire please indicate so. EQUIPMENT WIRE COST COST Option A Option B -26- Option C NOTE: Please provide unit costs for equipment. -27- Unit Pricing: 1. Please list all features or hardware which may be priced optionally. Is it What Cost Cost Installed Installed Main System Software Add' 1 Later Feature Only Hardware Now ARS SMDR Output - Customer Programmable Battery Back-up - Other: - 3 pair Reuse New Station S S Riser Cable S S Cost Installed Cost Installed Now Later S $ - Call Accounting Processing - -28 FOLLOWING IS A FORM WHICH WE WOULD LIKE YOU TO FILL OUT AS COMPLETELY AS POSSIBLE. THIS ENABLES US TO MAKE ACCURATE SYSTEM COMPARISONS. A. Please describe the system you have designed, including haw you have dealt with back-up, and anything you feel is unique about the design. This is not a sales presentation for your company or product, but an overview of your recommended sjstem configuration. Please itemize sets and their locations. Please include a description of your system cutover plan. MANUFACTURER: MODEL: t =29- H. Capacities. Equipped Wired Capacity Trunks CO Trunks DID Trunks Station Lines Electronic Sets (list by set size) Single Line Sets Toll Restricted Stations Please use the following definitions: Equipped for: Size of equipment at time of installation Wired for: Ability of system to grow without major additions or expansions such as cabinets or carriers Capacity: Maximum expansion ability of system without changing it out t - -30- C. Operational Questions 1. Please describe how you configured night service. 2. Please describe in general what happens in case of a power failure with the proposed system. Be specific about the options that are available, include the costs and description of operation associated with each, including: * Memory Holdover * Back-up Tape * Requirements for reprogramming * What is lost during power failure 3. Do you have ACD, UCD, DGC capabilities? Is there an extra cost involved to activate these features? 4. If available on your system, how does your message waiting work? a. Can the attendant activate Message Waiting to station users? How? g: -3i- n b. Can department secretaries activate Message Waiting to station users? How? C. Can department secretaries activate Message Waiting to SLS station users? How? d. Will additional equipment be required? What would be the cost? 5. Functional design requirements a. Back-up sets: Can the back-up position see when a set is busy? Can it activate message waiting to supported stations? How? Can electronic sets be provided at off-premise locations? b. Consoles: How many lines can the set support? Is there a busy lamp field? -32- Can they originate message waiting? How? Automatic return of unanswered calls? Can attendant see that unanswered calls were returned and from where? Dss Console? Camp-on? Voice Announcement? 6. Paging: a. Do you have paging access from all = stations? How? x Y b. Call Park? How? 's 7. How many simultaneous conversations are possible? :r -33- z 8. How many speed call numbers? .' System? Per Station? 9. Can the recommended system support Off Premise Stations? Can you utilize the same circuit packs for both off-premise and on-premise stations? Describe what additional equipment is required to serve new off-premise locations should they be required in the future. Are there limitations to off premise stations, such as DID or power failure; or night connections? 10. How far can an electronic set be from the common equipment? 11. Would there be a problem locating the PBX in a different room from cross-connect board? Explain. What would be needed to do this? 12. Call Accounting a. Iny our quote on call accounting, what is included? RS232 output port? Printer? Processing? CRT? Keyboard? - -34- b. Does your company also sell an on-site processor for Call Accounting? If so, please answer the following questions. Manufacturer: Model #: "Name" of System; 1. How are call details stored? 2. How many call records can the system store before a report must be printed? 3. Can a report be generated anytime? 4. Can you generate a report for: Any extension? Any department? Summaries only? 5. Does it record Incoming FIATS? 5. How close is the call pricing generated on the report to actual cost on toll statement? -35- m;. 7. Does it use V&H Coordinates for computing costs? 8. Who is responsible for updating information and at what cost? How is that accomplished? g. Will it cost out WATS costs at DDD rates? 10. Do you have trunk utilization reports? 13. Least Cost Routing a. Will your Least Cost Routing system accommodate dialing requirements for OCC' s? How? Does your system have digit insertion and deletion? b. Does it have trunk queuing? 6n--hook? Howe? c. What limitations does your system have regarding number of authorization codes in least cost routing? .. --36- 14. Customer Programmable Feature a. Is it possible for the customer to mace program changes on-site? b. If so, what equipment is necessary? i.e. , can changes be made from attendant console or printer only, or CRT, etc.? C. Is your company responsible for training? What costs are associated with training? 15. Toll Restriction That is required in your system to toll restrict stations? Please provide capacities and cost for. this. D. Environmental State the space, environmental and electrical requirements for the proposed system. 4± < - -37-- - ;y _ n _ _ E. Maintenance 1. Repair a. Does the system price include the first year of service including all labor and parts? Are there any exceptions? b. Where are your repair people located? C. Will a maintenance contract be offered after the first year? Cost? Length of Contract? d. What is the hourly rate for repair should a contract not be signed? Does this include travel? What is travel cost? e. Response times guaranteed for. Major Failure and how do you define a "major" failure? t t . -38- Minor Failure and how do you define a "minor" failure? f. What is the mean time to failure of the recommended system? g. What is the mean time between repair of the recommended system? h. What is your procedure for dealing with problems on the network? Who is responsible? i. What is your definition of "response" to a customer repair problem? j.Is remote maintainance provided? How often is system polled? 2. Standard Moves & Changes? a. What are the hourly rates for moves and changes? Does this include travel? b. Are there after hour rates? C. What are the standard installation intervals for: Software changes? Moving 5 Single Line Sets? Adding 5 Electronic Sets? -39- d. What are the costs involved in adding 10 additional sets within 3 months of cut? e. What price guarantee for set additions will you provide for the first year? F. Training: 1. Procedures and costs on initial training for: Attendant? Users? Customer System Manager? Training on system maintenance? 2. Procedures and costs for follow-up training for: Attendant? Users? Customer System Manager? Training on system maintenance? 3. Will you be responsible for preparing a directory of extension numbers? 4. Will you provide the following documentation? a. Attendant Manual? b. General Description Manual of System? c. Diagram of System Cabinet? d. Diagram of Cable Runs and Numbering? e. Floor Plans? -40- G. FINPNCIAL SUMMARY City of Tigard is receiving cost figures based on the following terms: 1. Outright purchase. 2. 5 year lease with $1.00 buy-out. 3. 5 year lease with fair market value buy-out. 4. Straight lease. (month to month) If there is a separate installation cost for a straight lease, please include that cost. What is the Lease Rate Factor? What is the Annuity Factor? 2 years 3 years Describe Financing Options available on purchase. *Please include as an addendum the name of the recommended system and a detailed list of system components. Please make clear what costs are included. Please keep wire costs separate but include in total system costs. Please state if features are optional and are not included in the total system cost. ` --41_ ��4 x Win: Installed Installed at Cut Later Additional Ancillary Equipment as Required (per unit) : Recorders Speakerphones Automatic Dialers Electronic Sets (identify sizes) : Single Line Sets: Headsets: (type) Additional Common Equipment: Console Circuit Cards: Trunk Station: How long will you guarantee your prices? -42- Installed Installed at Cut Later Additional Feature Capabilities: (please indicate if any of these costs are included in your recommended configuration) Direct Inward Dialing: Least Cost Routing: Call Accounting Feature & Equipment : Customer Programmable Capability & Equipment: Paging Speakers and Amplifiers: Wiring: Please provide cost for: Station Wiring: (Please identify if this is new wire, new and old or a reuse of existing wire. ) Mouse Cable (Riser) : in addition, provide the costs associated with an out of service cut. Cutover: What costs are associated with an after-hours cutover? (after hours is considered after 5p.m. ) f x ^y -43- c BIDDER PROFILE A. Attach most recent annual report. B. Include list of major customers (i.e. , customer name, contact name, telephone number, system type. ) in Portland Metropolitan Area. C. How many people will be assigned to design, engineer and implement system? to maintain system after implementation? -44- PART IV DECISION MATRIX This matrix is not meant to be absolute. It is a guidelir..: to indicate cdesign their systems. We reserve the customer priorities and help vendors right to alter value at any time. PRICE (20 points total) FEATURES (20 points total) Police Department Requirements Public Works Requirements Night Answering Needs Appeal Ease of Use VENDOR RELIABILITY (35 points total) References Financial Stability Years in Business MAINTENANCE (25 points total) Repair Cost Location Response Time Remote Maintenance N of Service People Moves Changes Cost Remote Capabilities Response Time �5 -45 CITY OF TIGARD„OREGON COUNCIL AGENDA ITEM SUMMARY • AGENDA OF: October 21, 1985 AGENDA ..ITEM Consent DATE SUBMITTED: 10-15-85 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Police Budget Review;'Control Budget Plan PREPARED BY: R.B. Adams REQUESTED BY: City Council r DEPARTMENT HEAD OK: "` CITY ADMINISTRATOR: POLICY ISSUE Council Policy Statement: August 19, 1985 re: Police Budget. 1. Fill vacant patro]ment positions as soon as possible; 2. Pick up Bankers Life retirement cost; 3. Pick up sergeants' salary 4. Pick up anticipated FLSA cost impacts, all within the existing and approved 85/86 police budget. INFORMATION SUMMARY As a result of the above policy statement, the budget received a critical review which resulted in some organizational changes, temporary suspension of the ICRP program, modification of the K-9 program, shifting the half time patrolman's position in Administration to the Patrol Division. _ The anticipated cost increases in personal services is estimated to be approximately $48,000; therefore, there is a need to control overtime hours, materials arx? supplies, and capital expenses in that amount, if possible. ALTERNATIVES CONSIDERED 1. Terminate K-9 program: (negative impact on departnient crime clearance performance). MODIFY 2. Terminate motorcycle traffic program: (not cost effective to terminate, negative imrgact to traffic program). KF TB= 3. Suspension/ICRP program and assign 1/2 time FTE to Patrol Division: (negative impact on IMIS, least impact on department performance at this time). IMPLEMM-IrED 9/15/85 4. New patrolmen hired 9/l/85 as per above policy. 5. Suspend patrol vehicle retrofitting: (impact on FY 86/87 capital) -4 SUGG£STE '� Council review and approval of ACT'IOII!per policy direction. 1. Mofidy K-9 program as. above (2 handlers and dogs). . 2.. Suspend ICAP program as per #3 above. 3-. Suspend patrol vehicle retrofitting as per #5 above Respectfully, 4 Selected line item cuts in overtime amid materials _sampplemexrEal 'suAm,�racy.and budget -infofmatibrr attached. - RlB� . ADAMS ADMIN: Acct. 111 Appropriation Control Budget Change ,r- Personal Services: 2.5 FTE 2.0 (-.5 M t $120,513 $99,301 $21,212 Materials & Services: 3,199 2,199 - 1,000 Capital outlay: -0- -0- -0- TOTAL $123,712 $101,500 -$22,212 organization and Program Changes: Suspend ICRP program; Move 1/2 time patrolman personal services to Patrol Division. PATROL DIVISION Acct. 1.12 Appropriation Control Budget Change Personal Services: 17 FTE 17.5 FTE (+.5 M. ) $714,940 $750,790 +$35,850 Material & Services: 62,513 49,513 - 13,000 Capital Outlay: 8,800 -0- - 8,800 TOTAL $786,253 $800,303 _$14,050 Organization and Program Changes: Add 1/2 time position frau Administration (ICRP) to Patrol Division. This is a shared position between Patrol and Investigation Divisions. Suspend 1 K-9 team member frau the K-9 program. Suspend vehicle retrofitting program. Limit narcotic task force group to regular duty hours, to reduce overtime cost to this program. Personal Services increase is due to the additional 1/2 time FTE, sergeants' salary, and retirement cost adjustments. INVESTIGATION DIVISION Acct. 113 Appropriation Control Budget Change Personal Services: 4.5 FTE 4.5 FTE -0- $186,432 $199,860 +$13,428 Material & Services: 11,840 7,840 - 4,000 Capital Outlay: 7,100 3,100 - 4,000 TOTAL $205,372 $210,800 + $5,428 Organization and Program Changes: There will be no organization change within this division. However, Material and Services and Capital Cutlay accounts have been = reduced to cover in part the increased retirement cost, FLSA impacts. 3. SUPPORT SERVICES DIVISION Acct. 114 Appropriation Control Budget Change = Personal Services: 7 FTE 7 FTE, -0- $205,245 $206,871 +$1,662 Material & Services: 39,550 32,930 - 6,620 Capital Outlay: 2,900 -0- - 2,900 ' TOTAL $247,695 $239,800 -$7,858 Organization and Program Changes: There will be no organization change within this division. The Materials and Services and Capital Outlay accounts have been reduced to cover increases in retirement and FLSA impacts. DEPARMARU BUDGET 85/86 FY Appropriation Control Budget Change 31 FTE 30.5 FTE -.5 FTE Personal Services: $1,229,130 $1,258,600 +$31,470 Material & Services: 117,102 92,482 - 24,620 Capital Outlay: 18,800 3,100 - 15,700 BUDGET TOTALS $1,363,032 $1,354,182 $ 8,850 FLSA Contingency 8,850 POLICE BUDGET APPROPRIATIOF] 85/86 $1,363,032 SUMMARY: The above adjustments cover the increases in retirement, and two (2) sergeants' positions. The $8,850 is directed to cover a portion of any kT.SA adjustments. It is estimated that the FLSA costs could be as high as $18,000; this may require a supplemental budget request in the spring of 1986 to cover any excess. The control budget figures mut be considered tentative at this point in time, as it is too early in the fiscal year to identify reliable cost trends, and in addition to the above, we do not know whit the T.P.O.A. labor contract impacts will be. Additional revisions may be required in January 1986 as cost trends will be more reliable at that point in tip. The police department mamgement team will make every effort to control operational costs, whereby the appropriation for F.Y. 85/86 will carver all anticipated ly expenses. l5 { Com£ CITY OF TIGARD, OREGON j ._ COUNCIL AGENDA ITEM SUMMARY AGENDA OF: L -Z i _S� AGENDA ITEM #: • DATE SUBMITTED: October 15, 1985 PREVIOUS ACTION: Accepted Proiect Compliance Agreement & Performance Bond ISSUE/AGENDA TITLE: Shadow Hills II On Shadow Hills II Letter of Commitment) Partial Bond PREPARED BY: Engineering Division Release request no. 2. REQUESTED BY: John Hagman DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY 1) The project is located west of Pacific Highway and north of S-W Bull Mt. Road. 2) Construction has progressed satisfactorily and, subsequently, the developer Blazer Homes, Inc. has requested release of installation guarantee monies for that portion of the work which is complete. 3) Staff has reviewed the request and hereby recommends that the Council authorize release of the amount(s) detailed in the attached summary. ALTERNATIVES CONSIDERED SUGGESTED ACTION Authorize the Mayor and City Recorder to execute a letter in behalf of the t City, providing for a partial release of installation guarantee monies for Shadow Hills II, in the amount of Twenty-two thousand four hundred fifty-two dollars ($22.,452.00). '' (1944P) October 15, 1985 CITYTIVA WASHINGTON COUNTY,OREGON Blazer Homes, Inc. P.O. Box 23332 Tigard, OR 97223 Attention: Mr. Dennis Derby Reference: Shadow Hills II Subdivision (Letter of Commitment Partial Release) Dear Mr. Derby: In the matter of the One hundred eighty-one thousand, four hundred thirty-five dollars ($181,435.00) Letter of Commitment between Columbia Federal Savings Bank and the City of Tigard, Oregon, and Blazer Homes, Inc., this is to serve as official notice to allow said Columbia Federal Savings Bank to release to Blazer Homes, Inc., a portion of the deposit entrusted to said Columbia Federal Savings Bank. The amount hereby authorized to be released is Twenty-two thousand four hundred fifty-two dollars (22,452.00). The amount to remain entrusted to Columbia Federal Savings Bank as a cash performance bond to assure the City that all remaining requirements of said Subdivision are completed, shall be Sixty-six thousand three hundred nineteen dollars ($66,319.00). This notice shall not be construed to nullify or alter the terms of the aforesaid Letter of Commitment in any way; it is merely an authorization to release a portion of the entrusted monies. City of Tigard, Oregon By: r J�9 Ri By: y Recorder (JSH:br/1945P) x 12755 S.W.ASF! P.D.BOX 23397 T'IGARD,OREGON 97223 PH:639.4171 SUMMARY RE: Shadow Hills I Subdivision; Performance Bond Reduction Request # 2 LETTER OF CREDIT (BUND) REQUIRED HOLDBACK RELEASABLE ITEM AMOUNT MA114TENANCE* INCOMPLETE ITEM COMPLETE ITEM Site Prep/Grading $ 20,275 $ 4,055 $ ~- $ —" Conc. Curb $ 9,680 $ 1,936 $ — $ -"' Street $ 24,360 $ 4,872 $ -~ $ _ .._ San. Sewer $ 41,596 $ 8,319 $ -- $ -' Storm Sewer $ 25,065 $ 51013 $ — $20,052 Water Line $ 19,919 $ 3,984 $ $ --- Gas Line $N.C. $ — $ ___ $ -.-- U.G. Tel/Elect. $ 3,000 S 600 $ $ 2.400 Walks/Aprons $ 22,000 $ 4,400 $17,600 $ --- A.C. Overlay $ 8,640 $ 1,728 $ 61912 $ Lighting $ 6,900 $ 1,380 $ 5,520 $ --- Misc. $ N.A. $ ---- $ ._.. $ _ r TOTALS $181,435 $ 36,287 $30,032 $22,452 *Required witholding for one year guarantee period asurance. (JSH:br/1944P)