City Council Packet - 09/09/1985 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an
REGULAR MEETING AGENDA agenda item needs to sign on the appropriate
SEPTEMBER 9, 1985, 7:30 P.M. sign-up sheet(s). If no sheet is available,
FOWLER JUNIOR HIGH ask to be recognized by the Chair at the start
10865 SW WALNUT of that agenda item. Visitor's agenda items
TIGARD, OREGON 97223 are asked to be kept to 2 minutes or Tess; longer
matters can be set for a future Agenda by con-
tacting either the Mayor or City Administrator.
1. REGULAR MEETING:
1.1 Call To Order and Roll Call
1.2 Pledge of Allegiance-
1.3 Call To Staff and Council For Non-Agenda Items
2. VISITOR'S AGENDA (2 Minutes or Less, Please)
3. ORDINANCE NO. 85-30 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS
TO APPROVE A COMPREHENSIVE PLAN AMENDMENT (CPA
8-85) AND ZONE CHANGE (ZC 9-85) (DAVIS) AND
DECLARING AN EMERGENCY.
Second Reading
4 MSTIP RESOLUTION NO. 85- 6 LETTER OF INTENT
Council/Transportation Committee
5. PUBLIC HEARING: ZONE ORDINANCE AMENDMENT ZOA 4-85 CITY OF TIGARD
Request to review the followinq chapters of the Community Development
Code: 18.142 Home Occupationv; 18.64 CP (Professional/Administrative
Office); 18.106 Off-Street Parking and Loading Requirements; 18.114
Signs; 18.132 Nonconforming Situations; 18.136 Annexations; 18.138
Established Area - Developing Area Classifications; 18.44.050 R-1;
18.46.050 R-2; 18.48.050 R-3.5; 18.50.050 R-4.5; 18.52.050 R-7;
18.54.050 R-12; 18.58.050 R-40; 18.60.050 Commercial Neighborhood;
18.62.050 Commercial General; 18.64.050 Commercial Professional;
18.66.050, 18.66.052, and 18.66.054 Central Business District;
18.68.050 Industrial Park; 18.70.050 Industrial Light; 18.72.050
Industrial Heavy; 18.56.050 R-25
o Public Hearing Opened
o Summation by Planning Staff
o Public Testimony: Proponents, Opponents, Cross Examination
o Recommendation by Planning Staff
o Public Hearing Closed
o Consideration by Council
6. PUBLIC HEARING: COMPREHENSIVE PLAN AMENDMENT CPA 3-85 AND ZONE CHANGE
ZC 3-85 PORTLAND FIXTURE/S 6 J BUILDERS NPO # 7
Review on the record of the City Council's denial on April 22, 1985, of
a request for _approval for a Comprehensive Plan Amendment and Zone
Change from CP (Commercial Professional) to CG (Commercial General) for
a 5.4 acre site. Located: South side of Scholls Ferry Road,
immediately west of Greenway Towne Center, (WCT1M 1S1 346C, lot 400).
o Public Hearing Opened
a Summation by Planning Staff
o Public Testimony: Appellants, Respondents, Cross Examination
o Public Hearing Closed
o Consideration by Council
COUNCIL AGENDA - SEPTEMBER 9, 1985 PAGE 1
7. COUNCIL/STAFF TRAINING WORKSHOP DISCUSSION
o City Administrator
8. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
Motion to:
8.1 Receive and File Community Development Land Use Decisions
8.2 Approve Training Requests
8.3 Approve Formation of Following Committees
Resolution No, 85-_12_ - Utilities Committee
Resolution No. 85- r13 - Solid Waste Committee
8.4 Approve Staff Recommendation On NPO #2 4^74/
8.5 Approve ZCA 12-85, Perrin/Schenk Resolution No. 85-1Z
8.6 Authorize Mayor To Sign Letters To Les AuCoin, Robert Packwood, &
Mark Hatfield Re: FLSA Amendment Requests
8.7 Approve Call For Bids For City Hall Partitions
8.8 Approve Allocation Of $25,000 From Streets SOC ' Funds For Hall
Blvd./McDonald Traffic Signal 6 Authorize Signature of Documents
9. NON-AGENDA ITEMS: From Council and Staff
x
BREAK
10. EXECUTIVE =SESSION: The Tigard City Council will go into Executive
Session under, the provisions of ORS 192.660 (1) .(d) 6 (h) to discuss
labor relations and Pending litigation issues.
11. ADJOURNMENT
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COUNCIL AGENDA .- SEPTEMBER 9, 1985, PAGE- 2.
�i
T I G A R D C I T Y C O U N C I L
REGULAR MEETING MINUTES - SEPTEMBER 9, 1985 - 7:00 P.M.
1. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian (arriving
at 7:54 PM), Phil Edin, Jerry Edwards, and Ima Scott; City
Staff: Bob Jean, City Administrator; Keith Liden, Senior
Planner; Tim Ramis, Legal Counsel; and Loreen Wilson,
Deputy City Recorder,
2. CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS
a. City Administrator requested following be added:
.1 Fanno Creek Park Pedestrian Path Overlay Bid Call
3 VISITOR'S AGENDA
a. Dave Atkinson, 10460 SW Century Oak Drive, requested Council
request turn-over of road jurisdiction for Durham Road from County
to City. He stated that Summerfield residents are prepared to
vote down any bond or levy for the MSTIP plan unless the truck
restriction can be promised after Durham Road is improved.
b. Ann 6 Gary Cseh, 10410 SW Johnson Court, both questioned why
Council would go to Flying M "Ranch for a retreat when money is
needed elsewhere in the City.-
4. ORDINANCE NO. 85-30 AN ORDINANCE ADOPTING FINDINGS AND CONCLUSIONS TO
APPROVE A COMPREHENSIVE PLAN AMENDMENT (CPA 8-85)
AND ZONE CHANGE (ZC 9--85) (DAVIS) AND DECLARING
AN EMERGENCY.
Second Reading of Ordinance Required From 9/4/85 Meeting.
a. Motion by Councilor Edin, seconded by Councilor Edwards to adopt.
Approved by 3--1 majority vote of Council present. Councilor Scott
voting nay. Ordinance is approved by majority vote after second
reading.
5. PUBLIC HEARING: ZONE ORDINANCE AMENDMENT ZOA 4-95 CITY OF TIGARD
Request to review the following chapters of the Community Development
Code: 18.142 Home Occupations; 18.64 CP (Professional/Administrative
Office); 18.106 Off-Street Parking and Loading Requirements; 18.114
Signs; 18.132 Nonconforming Situations; 18.136 Annexations; 18.138
Established Area - Developing Area Classifications; 18.44.050 R-1;
18.46.050 R-2; 18.48.050 R-3.5; 18.50.050 R-4.5; 18.52.054 R-7;
18.54.050 R-12; 18.58.050 R-40; 18.60.050 Commercial Neighborhood;
18.62.050 Commercial General; 18.64.050 Commercial Professional;
18.66.050, 18.66.052, and 18.66\054 Central Business District;
18.68.050 Industrial Park; 18.70.650 Industrial Light; 18.72.050
Industrial Heavy; 18.56.050 R-25
} a. Public Hearing Opened
Page 1 - COUNCIL MINUTES - SEPTEMBER 9 1985
b. Senior Planner Noted history of request and noted that Staff,
Planning Commission and CCI have differences of opinion on some
recommendations.
C. Public Testimony;
Gerald Crow, Crow Engineering, requested Council approve staff's
recommendation to allow gravel parking areas for special areas,
.: a
i.e. temporary uses.
d. Staff requested direction from Council.
e. Public Hearing Closed
f. ORDINANCE N0, 85-31 AN ORDINANCE AMENDING SECTIONS 18.56.050 AND
18.58.050 OF THE 'COMMUNITY DEVELOPMENT CODE AND DECLARING AN
EMERGENCY (ZOA 4-85)
g; Motion by Councilor Scott, seconded by Councilor Edin to adopt
setting minimum setback requirements
Approved by unanimous vote of Council present.
h. Council discussed other proposed changes with staff and gave
direction for preparation of ordinances for the 9/23/85 meeting.
6. PUBLIC HEARING COMPREHENSIVE PLAN AMENDMENT CPA 3-85 AND ZONE CHANGE
ZC 3-85 PORTLAND FIXTURE/S & J BUILDERS NPO # 7
- Review on the record of the City Council's denial on April 22, 1985, of
a request for approval for a Comprehensive Plan Amendment and Zone
Change from CP (Commercial Professional) to CG (Commercial General) for
a 5.4 acre site. Located: South side of Scholls Ferry Road,
immediately west of Greenway Towne Center, (WCTM 1S1 340C, lot 400).
a. Public Hearing Opened
b. Legal Counsel noted that Portland Fixture Company, S 5. J Builders,
have petitioned LUBA for review of the Council decision of April
22, 1985 which denied a comprehensive plan amendment and zone
to review the application based upon
change. The Council needs
the prior record and the testimony given on the record at this new
hearing. A decision should be made based upon the criteria
established in the comprehensive plan. He recommended a tentative
finding be made with direction to staff for preparation of the
adoption papers to adopt findings and conclusions.
COUNCILOR BRIAN ARRIVED: 7:54 P.M.
C. Public Testimony:
T
Appel larit3
o Jack Orchard, 1100 One Main Place, Portland, stated that Council fi
needs to address 7 criteria in making a decision and had only
addressed 5 at the original hearing. He noted that State Wide
Planning Goal 'lf12 and Chapter 12, Locational Criteria, must be
addressed.
Page 2 — COUNCIL MINUTES SEPTEMBER 9. 1985
a
He requested traffic engineer- information be considered regarding
the impact of the traffic from the proposed site.
o Tom Lancaster, Traffic Engineer, posted a map of the proposed
intersection at Scholls Ferry/Sorrento/Dakota and distributed a
synopsis of the traffic study report for Greenway Town Center
Phase II. He reported that congestion and safety would not be
significantly impacted if the proposed signal would provide a
special signal phase for the northbound right turn traffic. This
modification of the signal would be about $1,000.
o Mr. Orchard noted that the developers would bear the entire
expense of the modification to the signal.
d. Senior Planner Liden stated the Staff recommendation for approval
stands as before based on a strict interpretation of the codes.
Legal Counsel noted that any decision may by Council would have to
be based on the criteria set out in TMC 18.22.040.
Q. Public Hearing Closed
f. Council Consideration
o Councilor Brian stated that the plan design and long term
community needs were addressed during the Comp Plan hearings to
ff set the standards and that today's market should not be the issue
4. considered.
o Councilor Edwards agreed with Councilor Brian and added that there
was concern that the traffic study does not address the true
traffic impact to the area.
a Councilor Edin stated that LCDC has logically required good plan
designations and the burden of proof for the change is on the
applicant. He wished to evaluate the comp plan further and
requested this item be continued for 1 week for study.
o Mayor Cook stated the NPO was present at the last hearing and they
recommended denial of the request. Comp Plan hearings were held
for over two years to make the designations originally and felt -
the intensity of the use would lead him to stay with the existing
zoning.
g. Discussion followed whether the Beaverton/Tigard zoning maps could
be considered at the hearing for use in studying the issue for a
week.
h. - Motion by Councilor Edin, seconded by Councilor Scott to continue
the Council Consideration of issue to 9/16/85 to allow Council
additional time for consideration and detailed study.
Approved by unanimous vote of Council present.
i. Mr. Orchard questioned whether he would have a change to address
the new information of the surrounding zoning maps. - tie was
g" concerned he might be precluded from any input.
Page 3 COUNCIL MINUTES — SEPTEMBER 9, `1985
j, Legal Counsel stated everyone should have the opportunity to
address that issue.
k. Mayor Cook stated that if that information were deemed necessary
for consideration by Council that the issue could be remanded back
to the Planning Commission for this to be introduced into the
record.
7. MSTIP RESOLUTION 6 LETTER OF INTENT
a. Mayor Cook read into the record the memorandum from the
Transportation Committee seating forth their recommendations
noting support of a bond measure with conditions.
b. Lengthy discussion followed.
C. RESOLUTION NO. 85-75 A RESOLUTION OF THE ' TIGARD CITY COUNCIL
SUPPORTING THE WASHINGTON COUNTY TRANSPORTATION COORDINATING
COMMITTEE'S MAJOR STREETS TRANSPORTATION IMPROVEMENTPROGRAM
(MSTIP) AND RECOMMENDING SUBMITTAL TO THE VOTERS.
d. Motion by Councilor Brian, seconded by Councilor Edwards to
approve.
e. Tom Sullivan, Transportation Committee Chairman, spoke to the bond
measure as the best way to insure funds are available for all
( cities.
f. Bruce Warner, Washington County Deputy Director For Land Use and
Transportation, stated that this would be a joint project and that
a bond proposal would be the way to get the full benefit for the
jurisdictions projects. He noted that October 1st is the hearing
before the Board of Commissioners regarding the road jurisdiction
issues for the City of Tigard.
g. Motion to approve Resolution No. 85-75 was approved by a 3-1
majority vote of Council present. Councilor Scott voting nay.
h. Consensus of Council was to send the Resolution and a letter of
intent setting out conditions of support as set out in the Tigard
Transportation Committee's Memo and ask the County to also commit
to cities being allowed the option of administering certain
projects within their jurisdiction.
8. COUNCIL/STAFF TRAINING WORKSHOP DISCUSSION
a. After lengthy discussion on this issue, consensus of Council was
to hold a workshop in Tigard on October 12, 1985 from 9:00 AM to
4:00 PM. This workshop will be for Council only, however, the
meeting is open to the public. Executive Staff will not be
required to attend and will not be compensated for their time if
they choose to attend. Each Councilor will submit items for the
agenda to the Mayor by 9/16/85 Mayor Cook will then prepare an
agenda for the meeting and will work with staff to publish and
call the meeting at the appropriate time. The professional
trainer will not be used for the session and the location of the
meeting is to bedetermined at a later date.
< Page 4 = COUNCIL MINUTES SEPTEMBER 9, 1985
9. - CONSENT AGENDA; These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
Motion to:
9.1 Receive and File Community Development Land Use Decisions
9.2 Approve Training Requests
9.3 Approve Formation of Following Committees
- Resolution No 85-72 Utilities Committee
Resolution No. 85-73 Solid Waste Committee
9.4 Approve Staff Recommendation On NPO #2
9.5 Approve ZCA 12-85, Perrin/Schenk - Resolution No. 85-74
9.6 Authorize Mayor To Sign Letters To Les AuCoin, Robert Packwood, &
Mark Hatfield Re: FLSA Amendment Requests
9.7 Approve Call For Bids For City Hall Partitions
9.8 Approve Allocation Of $25,000 From Streets SDC Funds For Hall
Blvd./McDonald Traffic Signal & Authorize Signature of Documents
a. Motion by Councilor Scott, seconded by Councilor Edin to pull
items .2, .7, and .8 from Consent Agenda.
Approved by unanimous vote of Council present.
b. Motion by Councilor Brian, seconded by Councilor Edwards to
approve all remaining items on the Consent Agenda.
Approved by unanimous vote of Council present.
C. Item 9.2 Consideration
After lengthy discussion regarding training requests and whether
these requests were 'essential' , Councilor Edwards moved to deny
the request for the Records Management class at PCC for Records
Clerk in Finance Department. Motion seconded by Councilor Scott.
Motion to deny training request was approved by a 3-2 majority of
Council present. Councilor Brian and Mayor Cook voting nay.
Motion by Councilor Edwards, seconded by Councilor Scott to deny
the request for the APCO School Committee "Train the Trainer"
class for Support Services Manager at the Police Department.
Approved by unanimous vote of Council present.
C. Item 9.7 Consideration
After brief discussion, Councilor Edin moved to approve call for
bids on partitions only at this time for City Hall Furnishings of
New Civic Center. Motion seconded by Councilor Scott.
Approved by unanimous vote of Council present.
Page 5 COUNCIL MINUTES - SEPTEMBER 9, 1985
d. Item 9.8 Consideration
Councilor Scott was concerned that the accident history from the
intersection of Hall & McDonald was too old. After further
discussion, Council requested that a standard be developed for
widths of Hall Blvd. from Durham Road to 99W in the future.
Motion by Councilor Brian, seconded by Councilor Scott to allocate
$25,000 from Streets SDC Funds and authorize the signature of
necessary documents to start the project.
Approved by unanimous vote of Council present.
10. NON—AGENDA ITEMS: From Council. and Staff
10.1 FANNO CREEK PARK PEDESTRIAN PATH OVERLAY
City Administrator requested approval to bid overlay now to be
completed this fall.
Motion by Councilor Brian, seconded by Councilor Edwards to
approve bid call this fall
Approved by unanimous vote of Council present.
10.2 K-9 PROGRAM AMENDMENT
Councilor Scott expressed concern regarding the 8127/85 memo from
Chief of Police to Sergeant Martin regarding the suspension of his
activity in the K--9 Program.
City Administrator noted that this dog was not the property of the
City, but owned by the Martins.
Councilor Edin requested this issue be discussed further.
RECESS: 9:33 P.M.
RECONVENE: 9:54 P.M.
11. EXECUTIVE SESSION: The Tigard City Council went into Executive Session
under the provisions of ORS 192.660 (1) (d) & (h) to discuss labor
relations and pending litigation issues.
12. ADJOURNMENT: 11:18 P.M. /
Deputy City Recorder — City of Tigard
ATTEST:
— City of Tigard
i
W.3196A
Page 6 — COUNCIL MINUTES - SEPTEMBER 9, 1985
TIMES PUBLISHING COMPANY Legal
Notice'7-6480
P.O.BOX 370 PHONE(503)684-0360 #.
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BEAVERTON,OREGON 97075
Legal Notice Advertising
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❑ Tearsheet Notice p �,VEO
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City of Tigard 919,6,5
• PO Box 23397 0 ❑ Duplicate Affidavit (;!
Tigard, OR 97223 OF j� R®
AFFIDAVIT OF PUBLICATION
STATE OF OREGON, )
ss.OF WASHINGTON, jas.
1, Theresa ��?tcher
being first duly sworn, depose and say that l am the Advertising
Director,or his principal clerk,of the Tigard Times
a newspaper of general circulation as defined in ORS 1.93.010
and 193.020;published at m i n A x d In the
aforesaid county and state;that the
Publie Hearing Notice
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for-----I-Successive and Y
consecutive in the following issues:
August29 1985
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Subscribed and to before me this August 30, 1985 .
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Notary Public for Oregotr
My Commission Expires: 9/20/88
AFFIDAVIT
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AGENDA ITEM # _ — VISITOR'S AGENDA DATE
(Limited to 2 minutes or less, please)
Please sign on the appropriate sheet for listed agenda items. The Council
wishes to hear from you, on other issues not on the agenda. but asks that you
first try to -resolve your concerns through staff. Please contact the City
Administrator prior to the' start' of the meeting. Thank you.
NAME & ADDRESS TOPIC STAFF CONTACTED
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the following item: (Please print the information)
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_-Appellants (Supporting Appeal) Respondents (Against Appeal)
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,r MEMORANDUM
t CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council September 5, 1985
FROM: Loreen Wilson
SUBJECT: Davis CPA/ZC Ordinance
Please bring material from your 9/4/85 packet for this item. Ordinance
requires a second reading before adoption.
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council September 5, 1985
FROM: Loreen Wilson QA'3
SUBJECT: MSTIP Resolution 6 Letter of Intent
Please bring material from your 9/4/85 packet for this item. Councilors Edin
and Brian are drafting a letter of intent to be handcarried Monday evening for
your consideration.
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mas J. Sullivan
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1.. P.O.Box 23804 . 12900 S.W. Pacific Hwy. . Tigard, Oregon 97223 • Phone(503)620-8702
September 9, 1985
To: Mayor John Cook and the Tigard City Council
From: _Thomas J. Sullivan, Chairman
Transportation Advisory Committee
Re: Major StreetsTransportation Improvement Program
The Transportation Advisory Committee, at its meeting on Thursday,
September 5, 1985, , reviewed and discussed the MSTIP. The committee has
asked metopresent our recommendations to the council
The Committee recommends that the Tigard City Council adopt a
resolution supporting the WCTCC' s MSTIP and recommending that the Board
of County Commissioners place before the voters a bond measure as soon
as feasible to implement the program; SUBJECT to certain considerations
and conditions:
The Committee is concerned that there is no guarantee that the
funding and the performance of the program will be carried out as
promised, therefore the Committee recommends that the Council requests
a committment from the Board that will insure the" following: _
1. That there will be an equitable distribution of the funds
collected so that the Tigard taxpayers will receive the full benefit of
their dollars and that the Tigard projects will be scheduled fairly;
2. That the appropriate funds be distributed to the Cities when
collected so that the Cities can administer their own projects;
3. That certain administrative details suggested by Frank Angelo in
a memorandum addressed to the WCTCC- Technical Group, on July 17, 1985
be adopted essentially as provided therein;
4. That the county respect the City's Comprehensive Plan when
designing and building projects; and
5. That the Westerly By-pass preliminary study be given guaranteed
funding and priority.
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY`
AGENDA OF: September 9, 1985 AGENDA ITEM 0:
DATE SUBMITTED: September 5, 1985 PREVIOUS ACTION: None
ISSUE/AGENDA TITLE: ZOA 4-85 Amend—
ments to the Community Development PREPARED BY: Elizabeth Newton
Code REQUESTED BY: Planning Committion
DEPARTMENT HEAD OK; CITY ADMINISTRATOR:
POLICY ISSUE
INFORMATION SUMMARY
Attached is a packet of information which outlines several changes to the
Community Development Code proposed by the Planning Staff. Included with the
summary of the proposed changes are the CCT and Planning Commission
recommendations for each proposed change.
ALTERNATIVES CONSIDERED
Review each recommended change and direct staff to prepare an ordinance
adopting
1) The staff recommendation
2) The Planning Commission recommendation
3) The CCI recommendation
4) The Council position if different from recommendations
SUGGESTED ACTION
Review the proposed changes and direct staff to prepare an ordinance adopting
the changes as approved by Council
(1803P)
Chapter 18 56 and 18.58
On May 14, 1985,
the City Council adopted Ordinance 84-29 which setforth
setbacks for single family residences.
Zee and R-4are 0 zones ashere singleroperty
family
owners want to develop property in
residences, Currently, there are no setback standards in the Community
Development Code for single' fetbackresidences in the 5 standards be adopted fora the 4R-25 nand
Staff proposes that the R-12
R-40 zones. - Those standards are as follows
Chapters 18.56 and 18.58
R-25 and R-a0 Suggested Single Family Residential setbacks
- For Single Family dwellings the front yard
__
Fran__t_Yard -
shall be a minimum of 15 feet.
Corner and Through Cots For Single Family dwellings units, the
_ a
minimum setback for each side facing
street shall be 10 feet, however, the
provisions of Chapter 18.102 must be
satisfied.
Side Yard -
For Single Family dwellings, the side yard
setback shall be 5 feet except this shall
not apply to at units on the lot line
the
on which the units are attached. Also,
provisions of Section 18.100.130
Matrix) shall be satisfied.
For Single Family dwellings, the rear y the
R____r_eaYard shall be a minimum of 15 feet. Also,
provisions of Section 18.100.130 (Buffer
Matrix) shall be satisfied.
Where .the. side yard or rear yaattached,
zoning multiple
districtamsuch setbacks
ily or single
family dwellings abut a more restrictive
shall not be less than 30 feet.
The distance between the property line and the front of the garage
shall be a minimum of 20 feet.
On July 23, 1985, the CCI reviewed the above standards. Although there was
not a quorum present, the CCI seemed to concur with staff that a 20' setback
should be required in the front yard to the garage.
On August 6, 1985, the Planning Commission voted unanimously to support the
to amend setback requirements in the R-25 and R-40 zones for
staff proposal
single family homes:
1803P
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Chapter 18.136 Annexations
Currently, the Community Development Code requires that an application for
annexation be reviewed by the Planning Commission prior to review by the City
Council. In addition to reviewing the annexation petition itself, the
Planning Commission also recommends the zoning designation on the property to
the City Council This two hearing requirement means the annexation
application process can take up to three months from application submittal to
City Council adoption of the resolution.
The Oregon Revised Statutesdonot require City Planning Commissions to review
annexation petitions. Staff recommends that Chapter 18.136 of the Community
Development Code be modified to delete the requirement that annexation
petitions be reviewed by the Planning Commission. Staff recommends that the
following language be deleted:
18.136.020
"(d) Within 45 days after the closing of the application submittal
period, the Commission shall hold a public hearing in accordance
with the provisions of 18.32 and based on the standards in 18.36.030
shall make
(1) A recommendation to approve, approve with modifications or deny the
requested annexation; and"
Staff recommends that Section 18.136.020 (e) be modified to read:
"(e)" Within 45 days after the closing of the application submittal
period, the Council shall hold a public hearing in accordance with
the procedures of 18.32 and shall make a recommendation to the
Portland Area Boundary Commission for approval, approval with
modifications or denial of the annexation based on the standards in
18.32.030. At the same hearing the Council shall assign the
development or established area classification as provided by
Chapter 18.138, the zoning designation as provided in Chapter 18.32
and, if necessary, the Council shall assign the Comprehensive Plan
designation."
Should the Planning Commission support staff's recommendation, Section
18.32.090(C) and 18.32.090(d) in the Quasi Judicial Procedures Chapter will
need to be modified to reflect the changes.
On July 23, 1985, the CCI members present at the CCI meeting concurred with
staff's recommendations.
On August 6, 1985 the Planning Commission voted unanimously to recommend
staff's proposed changes to City Council with the provision that each Planning
Commissioner: would receive a request for comment form for each annexation and
the Commission would have the ability to call the annexation up for review.
s, -18O3P
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Jam.... ..:.
18.138 Established and Developing Area Classification
At the July 23, 1985, CCI meeting, staff reviewed the possibility of combining
Chapter 18.138 with Chapter 18.136, Annexations. This was suggested by staff
to eliminate confusion among applicants for annexation regarding the
Established/Developing Area requirement It was suggested by the CCI members
that staff clarify the requirements on the application form and not modify the
Code Chapters. Staff concurs with this suggestion and will modify the
application forms accordingly.
On August 6, 1985, the Planning Commissic,:s voted unanimously to support the
CCI recommendation to clarify the annexation application forms and not amend
Chapter 18.138 of the Community Development Code.
1803P
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1 .
4
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18.132 Nonconforming Uses
s
During the most recent Home Occupation renewal period it became apparent that
there are home occupation businesses which were issued permits prior to the
adoption of the Community Development Code in 1983. Some of these businesses
do not conform to the present code requirements for Home Occupations. These
businesses are considered nonconforming uses within conforming structures.
Staff has reviewed the language in Section 18.132.040(d)(1) Nonconforming Uses
of Structures with the City Attorney and determined that the language in that
section applies to non conforming Home Occupation business. The language is
as follows:
(d) Nonconforminq Uses of Structures.
(1) If a single lawful use contained in a single structure involving
that structure or structure and premises in combination (except for
a single, accessory structure) existed as of March 16, 1983, would
not be allowed in the zoning district in which it is located, or,
which is nonconforming because of inadequate off-street parking,
landscaping, or other deficiency, (under the terms of this ordinance
or amendment thereto) the lawful use may be continued so long as it
remains otherwise lawful, subject to the following provisions:
(A) No existing structure devoted to_ a use not permitted by this
Code in the zoning district in whichit is located shall be
enlarged, extended, constructed, reconstructed, moved, or
structurally altered except to accommodate a changing of the use
of the structure to a use permitted in the zone in which it is
located;
(8) Any nonconforming use may be extended throughout any existing
parts of a building which were manifestly arranged or designed
for such use at the time of adoption or amendment of this Code,
but no such use shall be extended to occupy any land outside
such building;
(C) A change of use for a single use in a single structure, may
occur under the following conditions:
(i) The nonconforming use status was registered with the
Planning Director in the manner provided by 18.132.040 (d)
(3) for the purpose of establishing the use classification
as listed in any of the Permitted Uses subsection of this
Code; and
(ii) The new use is within the registered Permitted Use
classification; or,
(iii) The new use conforms to the zoning ordinance provisions.
C `
(D) When a nonconforming use of a structure and premises is
discontinued or abandoned for -6 - months the structure and
premises shall not, thereafter be used except in full conformity
with all regulations of the zoning district in which it is
located. ` For purposes of this Section, a use shall be deemed to
be discontinued or abandoned upon the occurrence of the first of
any of the following events:
(i) On the date when the structure or premises are vacated,
(ii) On the date the use ceases to be actively involved in the
sale of merchandise or the provision of services,
(iii) On the date of termination of any lease or contract under
which the nonconforming use has occupied the premises, and
(iv) On the date a request for final reading of water and power
meters is made to to the applicable utility districts; and
(F) Where a nonconforming use status applies to a structure and
premises, removal or destruction of the structure shall fi
eliminate the nonconforming use status of the land.
(i) Destru-tion for the 'purpose of this subsection is defined
as dxa :age to an extent of more than 60% of its current
assessed value by the Washington County Assessor.
(ii) Any subsequent use shall conform fully to all provisions of
the zoning district in which it is located.
It is the opinion of staff that Chapter 18.132 does not need to be modified to
address nonconforming uses for Home Occupation businesses.
At the August 6, 1985 Planning Commission meeting, the Planning Commission
voted unanimously, to support staff's position that Chapter 18.132 does not
r need to be modified.
k
12
i
f'� ".
18.142 Home Occupations
f�
When the Community Development Code was updated during the Comprehensive Plan
processin1983, the Chapter on Home Occupations was modified The new
requirements for Home Occupation permits requires that all Home Occupations
issued under the provisions of the Code be renewed annually. The renewal
provisions however, do not address renewal requirements for Home Occupations
which existed prior to the 1983adoption of the Code. Staff proposes that
Chapter 18.142 of the Community Development Code be amended as follows:
Add Section 18.142.035 Permit Renewal — Applicability
(a.) Home occupation permits issued under the provisions of this code
shall expire after one year and an application for renewal of the
permit shall be filed with the City to continue lawful operation of
the home occupation business. The permit renewal application shall
be approved or denied in accordance with the provisions set forth in
Section 18.142.040 of this code.
(b,) Home occupation permits which received approval prior to November
1983 but may be nonconforming as defined in Section 18.132.090(d)(1)
shall be renewed annually. The permit renewal application shall be
approved or denied in accordance with the provisions set forth in
Section 18.142.040 of this code.
(1) Upon approval of the first renewal for Home Occupations which
are nonconforming as defined in Section 18.132.040(4)(1),
the
Director shall set as a condition of approval that the business
must be in conformance with the Home Occupation approval
criteria within 5 years.
(c,) Home occupation businesses which existed without a valid Home
Occupation permit prior to November 1983 shall apply for a Home
Occupation permit under the provisions of Chapter 18.142. The
original permit shall be valid for one year and shall be renewed
annually under the provisions of Section 18.142.040.
On July 23, 1983 the CCI discussed staff's proposed changes to the Home
Occupation chapter. The members present concurred with staff and suggested
that a time limit be set for nonconforming home occupations to comply with
applicable code provisions.
On August 6, 1985 the Planning Commission voted 4 to 3 to delete Section
(b)(1) which would require a nonconforming Home occupatin to come into
conformance within five years.
(EAN:pm/1803P)
18.64 Commercial Professional
On May 6, 1985, the City Council adopted an ordinance which modified the
Industrial Park Chapter (18.68) of the code to allow limited retail and
service uses in Industrial Park developments Staff proposesthat the
Commercial Professional Chapter (18.64) be modified to allow the same limited
retail and service uses The revision proposed by staff is as follows:
18.64.030 Permitted Uses
(2) Commercial Use Types
(A) Animal sales and services
(i) Grooming
(ii) Veterinary: small animals
(B) Building maintenance services
(C) Business equipment sales and services
(D) Business support services
(E) Communication services
(F) Day Care Facilities
(G) Financial, insurance and real estate services
(H) Medical and dentalservices
(I) Participation sports and recreation:
(i) Indoor
(ii) Outdoor
(not to exceed 10% of the total square footage within the
office complex)
(J) Personal service facilities
(K) Professional and administrative services
(L) Research services
(M) The following uses, separately or in combination, shall not exceed
a total of 20% of the entire square footage within the development
complex:
(i) Convenience sales and personal services,
(ii) Eating and drinking establishments,
(iii)Retail sales, general.
On July 23, 1985, the CCI reviewed the language proposed by staff and, after
discussing the percentage requirement, the members present concurred with
- staff's proposal.
Also, Section 18.64.040 Conditional Use should be corrected by deleting
subsection (4) Participation Sports and Recreation.
On _August 6, 1985, the Planning Commission voted unanimously to recommend
staff's proposed change to City Council.
(EAN:pm/1803P)
18.114 Signs
On February 5, 1985, the Planning Commission reviewed a proposal by staff to
allow directional signs to be erected on private property to identify driveway
entrances and exits. Questions were raised as to the appropriate size for
these signs. The `commission asked the staff to review the size issue and
bring the matter. back before the Commission. Staff has made field visits,
reviewed the size issue and suggests the following changes to the sign code.
Directional or instructional signs on private property when such signs are
solely designed to identify driveway entrances and exits for motorists on
adjoiningpublicstreets. One sign with an area of six (6) square feet per
face shall be permitted per driveway. Said signs shall be consistent with
Chapter 18.102 (Visual Clearance Areas).
This subsection shall be added to Section 18.114.130 as follows:
Multifamily Residential Zones
(b)(6) and change (6) to (7)
Commercial Zones (CBD/CC)
(c)(3) and change (3) to (4)
Commercial'Professional Zone
(d)(7) and change (7) to (8)
Neighborhood Commercial Zone
(e)(4) and change (4) to (5)
Industrial Zones (I-P/I-L/I-H)
(f)(3) and change (3) to (4)
At the July 23, 1985 CCI meeting, members present raised concerns about the
directional signs becoming additional advertising or identification signs for
businesses. The CCI expressed support for the directional signs if the signs
were limited to that purpose. It is the opinion of staff that the 6 square
feet size limitation will limit the copy that can be accommodated on the signs.
Also, Section 18.114.130 (b) should be corrected (Delete items in brackets O
and add underlined items) as follows:
Multi Family Residential Zones. No sign shall be permitted in a R-12,
(R-20) R-25, or (A-20) R-40 zone except for the following:
On August 6, 1985 the Planning Commission voted 5 to 2 to support staff's
proposed changes with the following modifications:
1. Directional signs limited to 4 sq. ft.
2. No logos or copy would be allowed on the directional signs.
(EAN:pm/1803P)
L�
18.106 Parking and ,Loading
In the past few months, the staff has received inquiries about the possibility
of allowing vehicles to be stored on areas which are not paved but are
improved with a gravel surface. Staff has reviewed the issue and believes
that a gravel surface would be adequate for vehicle storage areas. Under the
change proposed, all ' [required] parking areas for a use by customers,
employees, display and loading shall be paved but additional areas for storage
of vehicles may be gravel. The changes proposed by staff are as follows:
18.106.050 (Parking and Loading)
(i) Parking Space,,Parking and Loading Area Surface Requirements.
All areas used for the parking, storage, or maneuvering of any
vehicle, boat, or trailer shall be improved with asphalt or
concrete surfaces according to the same standards required for the
construction and acceptance of City streets except for the
following;
(1) Off—street parking spaces for single and two—family
residences shall be improved with an asphalt or concrete
surface to specifications as approved by the Public Works
Director.
(2) Storage areas for recreational vehicles, non—operating
vehicles, fleet vehicles, construction materials, and open
air storage (Wholesaling, Storage, and Distribution Heavy)
` may be improved with a gravel surface which meets
specifications approved by the City Engineer. This
subsection pertains only to areas totally devoted to
storage. All access drives shall be installed and maintained
as provided in subsection (j) below.
(j) Access Drives. Access drives from the street to off—street
parking, loading, or storage areas shall be designed and
constructed to facilitate the flow of traffic and provide maximum
safety for pedestrian and vehicular traffic on the site; and
(1) The number and size of access drives shall be in accordance
with the requirements of Chapter 18.108 (ACCESS AND EGRESS).
(2) Access drives shall be clearly and permanently marked and
defined through use of rails, fences, walls or other barriers
or markers on frontage not occupied by service drives.
(3) Access drives shall have a minimum vision clearance as
provided in Chapter 18.102 (VISION CLEARANCE).
(4) Access drives for single and two—family residences shall be
improved with an asphalt or concrete surface to
specifications approved by the City Engineer. All other
access drives shall be improved with an asphalt or concrete
surface to the same standards required for the construction
and acceptance of City streets.
s .
On July 23, 1985, the CCI reviewed the concept proposed by staff. The members
present agreed to support staff's proposal for storage areas only. The CCI
proposed changes to require parking access and loading areas be paved. Those
changes are indicated with brackets for language to be deleted and language
underlined for language to; be added.
On August 6, 1985 the Planning Commission consensus was not to support the
staff or CCI recommendation on this issue, but to `continue to require pavement
for all vehicle parking and storage areas.
(1803P)
}
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BUFFER REQUIREMENTS
It has come to the attention of staff that in some cases the sideyard and rear
yard setbacks stated intheindividual zoning section dimensional requirements
may be increased by the buffer matrix in Chapter 18.100. The setback
requirement increases primarily where residential zones abut commercial and
industrial zones. Staff feels that a reference to the buffer requirements
should be included in the additional 'requirements section of each applicable
zone. Pages from the affected sections are attached and marked.
The CCI reviewed the proposed changes on July 23, 1985 and indicated support
for the change.
The Planning Commission reviewed this issue at their August 6, 1985 meeting
and voted unanimously to support staff's proposal.
(EAN:bs/1803P)
i
TIGARD PLANNING COMMISSION
RFGUI.AR MFLIING - AUGUST 6, 1985
1 , President Moen called thc! meeting to order at 7:35 P.M. . The meeting was
held at the Tigard School District Building - Conference Room 13137 SW
Pacific_ Highway.
2. ROLI. CALL: Present: President Moen; CommissionersButler, Peterson,
Fyre, Bergmann, Vanderwood.
Absent: Commissioners Campbell and Leverett.
3 . APPROVAL OF MINUTES
o Commissioner Fyre moved and Commissioner Butler seconded to adopt the
minutes as submitted. Motion carried unanimously by Commissioners
present.
4, PLANNING COMMISSION COMMUNICATION
o ` There was no communication.
5. PUBLIC HEARINGS
5. 1 COMPREHENSIVE PLAN AMENDMENT CPA 9--85 and ZONE CHANGE ANNEXATION ZCA 11-85
^ Request to annex 23.26 acres into the City of Tigard and to change the
Comprehensive Plan designation from Washington County Residential 24 units
per acre to City of Tigard Medium High density and the zoning from
Washington County Residential 24. units/acre to City of Tigard R-25.
Located: SW 135th and north of Scholls Ferry Road, NPO # 7.
Senior Planner Newton reviewed the staff report and explained that staff
had received additional requests from adjoining property owners, through
Ryan O'Brien, to be included with this annexation. Discussion followed.
APPLICANT'S PRESENTATION
Russell Krueger, 3515 SW Barbur Blvd. Y--1, Portland, 97201, stated that
with the annexation of his property it would make it easier for the
extension of Murray Blvd. and that: there would be hal.f street improvements
constructed along the edge of his property line.
Ryan O'Brien, 1134 SE 23rd Ave. , Hillsboro, OR 97123, showed a map
indicating Krueger's "property and other properties interested in annexing
to the City of Tigard:
PUBLIC TESTIMONY
O Gail Stover, Rt. l Box 381., Beaverton, OR 97007, opposed the
annexation. _ She did ru.)t fecal that the City of Tigard should extend
its City limits beyond Schrill.s Ferry Rd. She felt annexation to City
..' of Beaverton would be more appropriate because they are in the
-PLANNING CONM1T SSTON MTNUILti August. 6, 19115 Page, I
W.) .W Nor Dakot,;, oppu,c•d the �nnrx+t.ion bc•i.ausc
0 5tc:vc �,carrat.t., 91G..� , ots
of Lhiv condition of the road .And thcr —AL"r pruble ms. Also, l
7900 and 111.00 t,,A(i barn bui I t or, and th4• hou,e , t,Avco h)(wr, vacant. for
two years . Di sCuss ion followted r-(egard i ng tha '_Ond i t,i on of thea road.
o Jan Scarratt, 916`a SW North Dakota, opposed the annvxat.iorl. She felt
the property should bre left as OPon space/greenway becausrr of the
water problems.
205 SW North Dakota, opposed the a
annextiorc because
o Alan DeRosia, 9hc,
felt the lot was unbuildablc� be>cause of thc� water problems. 140 was
Purchased his E,rr•,party and
told the street. would be imprc,vod wher, ,t,c,
nothing had been done. Discussion followed regarding tho drainage
problem.
REBUTTAL.
o Kevin Perrin, sympathized and agreed with the:• surrounding property
owners. He 'felt if he was annexed, steps could bc• taken to alleviate
the road and drainage problems.
pUBi_IC HEARING CLOSED
o Discussion followed regarding annexing the street, and how to ensure
that the drainage problem would be resolvttd prior to development of
the property.
o President Moen, suggested that the adjoining property owners who were
in the County might join in the annexation, as he felt the City would
be more willing to resolve their problems.
Commissioner Peterson seconded to
Commissioner Butler moved and
forward Z.CA 12.-85 to City Council. recommending approval, adding that
as much of North Dakota be annexed as possible; and modifying
condition number two so that the drainage concerns be addressed prior
to development of the property. Motion carried unanimously by
Commissioners present.
RECESS: 8:50
RECONVENE: 9:00
5.3 ZOA 4--85 CITY OF TIGARD COMMLINI:TY 01-VEI-OPMENI CODE.
Review of Chapters 18.56, 18.58, 18 .1:36, 18. 142, 18.64, 1.8 . 114, 18.1Oti,
1.8.48, 1.8.54, 1.8.60, 1.8.62, 18.68, 1.8.70, 18,77 .
Staniar Planner Newton reviewed staff' s proposed changes.
Pt1Bl..1:C TESTIMONY
o Gerald irie Ball , NPO 41 4 c:on1,11ented that t.hc y wc-r a cancer,-r-red with
directional
allowing the names logo to be displayed.
PIIEiL:Tcr HEARING CI.O`�E.D
s ?
k t PI ANN f.NG COMM1 :`:.EON M:1 NU 1 f:S AUT.1 t¢t 6, 19W) P;-kg(' i
Q t.onglhy' discuss ion followed req,Ardinq 18. 116 Annex at.ior's Consensus
of Lhe Commission w.-As to hove r
Lha c-quest for Ccnnment.s sent. to all
Planning - Commissioners arid t.hi:at. Lhe Cununissirar� shrauld hl-AVV the
ability to call the! .irinpxat.ion up for reviow.
Discussion followed reyardi.ng 1.8 142 Horne OL(.upations. Cotnmi.ssioner
0 s
voted 4 to 3 to delete (b) (1), which would require a non conforming
Home Occupation to come into conformance within five years
o Discussion followed regarding 18. 114 Signs. Commissioners voted 5 to
2 to limit directional signs to 4-sq. ft. and not allow copy or logos
-on the directional signs.
o - Discussion followed regarding 18 . 106 Parking and ,Loading. Consensus
of the Commission was not to allow a gravel surface for storage areas
for recreation vehicles, non-operating vehicles, and fleet vehicles.
Commissioner Moen moved and Commissioner Bergmann seconded to forward
7.OA 4-85 to City Council recommending approval with the Commission's -
modifications. Motion carried unanimously by Commissioners present.
6. OTHER BUSINESS
o The Commission reviewed the resolution prepared by Commissioner Fyre.
* Commissioner Fyre moved and Commissioner Vanderwood seconded to adopt
the resolution as prepared and to forward a copy to the State Highway
Division, Washington County, City of Beaverton, and the Tigard City `
Council.. Motion carried unanimously by Commissioners present.
o Discussion regarding NPO # 2 no longer having any members.
Commissioner Owens moved and Commissioner Butler seconded to
recommend to City Council that NPO It 2 be permanently dissolved and
incorporated into NPO's 7, 1, and 3 . Motion carried by majority
vote, Commissioner Bergmann voting no.
7. Meeting adjourned 10:05 P.M.
Diane M. Jelderks, Secretary
ATTEST:
A. Donald Moen, President
1703P
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PLANNING t:OMM1`;`;Ic')N MINU11 Augu st 6, 1085 Paye 4
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MEMORANDUM
? CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council September 5, 1985
FROM: Loreen Wilson 43
SUBJECT- Community Development land Us, Decisions
Due to the above decisions being considered at your 9/4/85 meeting, there are
no further decisions for consideration at the 9/9/85 meeting. Please remove
this item from consideration.
lw/3170A
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council September 5, 1985
FROM: Loreen Wilson \! l
SUBJECT: Training Requests
Persuant to Council directive, the following training requetsts are submitted
For approval
Records Clerk PCC Class — 'Records Management'
Police Manager — APCO School Committee - 'Train the Trainer'
lw/3170A
August 27, 1985
TO WHOM IT MAY CONCERN:
I haven't included costs for a book or mileage on my education request.
Book prices won't be available until September 16th so I will include
this price along with a detailed listing of mileage on the education
expenditure report to follow the training.
USE TICS FARM FOR CLASSES CODED MAHAN AND TELEPHONE REGISTRATION ONLY
roHTE�w
TIM rEARI SOCIAL SECIMY NO.
4L.: [3 9"4 o 4 5 tIALE /a n 85
LJ WINTER ❑WOR 19?5 DATE
FEDERAL REGAA.ATRNS REOIiE THAT THE FOLLOMI9D DATA _
9E COLLECTED By SCNODLS THAT RECEIVE FEDERAL AD.PLEASE
CNECR TME CATEGORY THAT YOU FEEL FEST FITS YOU:
`AST NAM FIRST INITIAL flnam^^ 0 agrtaaal
[3RMEW NATIONN./HOHAESDEMT ALIEN(s) I {13 'aW \v • -
❑AMENCAII MOIANIALASKAN NATIVE (1) `
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nre❑p 116PANR:/5PAN5H SigM1ARE(f) " n
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CONTE R}1
HAVE YOU MR A RES NT OF STATE OF OREGON ❑SENIOR CRU'EN PHI
FOR THE PAST 90 CArsT. VIES Q
F VES, Sill SECTION No. DEPT.&CDURSE W.
COURSE TITLE CR.H1. COST
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I HAVE ACCUWA ATEO OVER w CKOR NIRS-W YES
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OUT OF OUT OF NON CREDIT CONTRACT FQIENUI ARE PRORATE S
OISTMCT OISTI9CT STATE.
D�aIT PAD t"ANCE DUE s
'PORTLAND COMMUNITY COLLEGE Computer Generated
12000 S.W.49TH AVENUE Form Subject TO
PORTLAND.OREGON 97219 Audit Verification
FALL 85 REGISTRATION APPOINTMENT
YOUR RE6i9TRA?IC; nP[IR ?sE^1' la u;i'u� c v G? j/lr'8� ;:T sib A. 't±�r S±s VF'i;A *J 15.
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CITY OFTIOA RD
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r` EDUCATION/TRAINING REQUEST
] This form is to be used for conferences, seminars, college classes and other
forms of either training or education. Documentation is required, a copy is
to be attached to this form. Attachments for mailing may also be attached. A
follow up report is required. A copy will be placed in your personnel file.
DATE OF REQUEST: $I�'�I J� Requested by: 11 n:ii11Qr�
Vendor No. :
PAYABLE TO: [ Employee request attend
oCol ;oma ( ] Employer required attend
Q•O•$OXl Flo S For check run of C1 Is PK
f'orj�lour: Or. grtzkol ( ✓] Mail check
- [ ] Notify dept. when ready
Vendor No. : Vendor No. :
PAYABLE TO: PAYABLE TO:
- sassssasssssssssssssssassssssxasmxaaaaaaaaaaxxasaasaaaasaaxxaaaaaasaaasaasaaxax .
{ Title of Program:
Institution or organization
Registration Deadline q Training Dates Fr m: To: 1—//y (S5
Describe the purpose: To add o M�► Knowled$F. o� -� h� +�ecnrds
Is this related to [ V current position [ ] reasonable promotion or transfer?
Explain:
TRAINING COSTS: to be advanced [ ] to be reimbursed after attendance
Account No. Amount
Registration or tuition......................... ]p_17300-G;6
Books...........................................
Travel (mileage, bus, train, airplane, etc.)....
Lodging.........................................
Per Diem......................... ...............
Other:
Total $ C8•a5
acaaaaaasaexmrtmaaaaaaaasasaaaaamasaaaaaaaoaaaaaaaacacaaaaaaaaaaaaaaaaoaaaaaaaex
Authorizations: I(employee), understand and agree that if all conditions of
education/training policies are not met, I may be required to reimburse the
City for any expend iturp s made on my b half. gl
Employee Signature: /n _ Date 091?Jr
} Appropriation balance: Manager: ( ] approved [ j disapproved
Dept. Head: ( ] approved ( ] disapproved (explain):
i
_.
Finance Director:
e <.
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UH If of TBOAPIJ
EDUCATION/TRAINING REQUEST
This form is to be used for conferences, seminars, college classes and other
i forms of either training or education. Documentation is required, a copy is
to be attached to this form. Attachments for mailing may also be attached. A
follow up report is required. A copy will be placed in your personnel file.
DATE OF REQUEST: 8-23-85 Requested by: Alice Carrick
Vendor No.:
PAYABLE TO: APCO SCHOOL CCMMITTM [ j Employee request attend
c/o Ken.Keim [ x] Employer required attend
. Polk County Centxal CNH071catiOns For check run of
850 in. tree [ x] Mail check
Dallas, OR 973JU Notify dept. when ready
Vendor No. : Vendor No.:
PAYABLE TO: PAYABLE TO:
aasamaesa:aassamsaa:amsssamaaa¢aaaaaoaa=aaaaaasaaszsaoaaaaaa=a=aaa=aaaaaaaaaae==aa ..
Title of Program: TRAIN-THE-TRAINER
Institution or organization Oregon Chapter Associat is Safety. Communications
_ Registration Deadline 10-4-85 Training Dates From: 10/21 To: -10/22/85 Officers
Describe the purposes
To cover training methods and techniques for new ccmcminications personnel. This
course is designed to give the person training new dispatch personnel methods and
techniques on how to best do this.
Is this related to [ood current position [ ] reasonable promotion or transfer?
Explain: To enhance training skills, and to be able to train those dispatchers who are
assigned coaching duties.
TRAINING COSTS: [ x ] to be advanced [ ] to be reimbursed after attendance
Account No. Amount
Registration or tuition......................... 10-11100-624 100.00
Books...........................................
Travel (mileage, bus, train, airplane, etc.)....
Lodging.........................................
Per Diem........................................
Other:
Total 100.00
- saaacaaaaaaaa=aoaaaaaavaeaaaaaaaaoaaaavaaaaaaa=aomaaaaaaaaaaaaaaaaaaaaaaaaaaaaa `-. .
Authorizations: I(employee), understand and agree that if all conditions of
education/training policies are not met, I may be required to reimburse the
City for any expenditures made on my alf e /
Employee Signature: Date
Appropriation b lance: /L-3`/ Manager: [ ] approved [ ] disapproved
Dept. Head: V-- j"approved [ ] disapproved (explain):
Finance Director:
iregoill Chan AV,]r
ASSOCIATED PUBLIC SAFETY COMMUNICATIONS OFFICERS. INC.
LOR
CHAPTER9374 COMMUNICATIONS SERVE
POLICE, FIRE AND EMS COMMUNICATIONS
SCHOOL COMMITTEE
A P C 0 is pleased to announce it's Fall 1985 Training Seminar Schedule:
SEPTEMBER 23 24, 1985 Red Lion Inn Medford
CAO TX4uj-rft-T?A1"E2) 200 N. Riverside, Medford, OR 97501
(503) 779-5811
OCTOBER 21 22, 1985 Holiday Inn, Wilsonville
(South of Portland on I-5)
503 682-2221
Morford will have the Dispatcher and Supervisor Seminar and the Holiday Inn will have
the Dispatcher and SURofvisor Seminar as well as the Train-the-Trainer Course. The
Dispatcher and Supervisor course are both BPST and FSAB certified for training credit.
All classes have,been updated and new information is being presented. Student participation
is an important part of the learning experience. All the instructors are certified by
BPST and FSAB as instructors and have line experience as well as training and management
experience.
COST: Materials and two lunches $100.00
LODGING: Agency/student arrange directly with hotel, identify yourself as attending
the APCO training for special room rates.
PRE-REGISTRATION IS A ! )ST !
Two weeks in advance of class you pian to attend, plus submission of fee or purchase order.
Location HOLIDAY , Wilsonville Dispatcher Supervisor Trainer
Name ALICE L. CARRICK XX
Agency TIGARD POLICE DEPARZbII W
Address 9020 S.W. BURNRAM STREET, TIGARD, OR 97223
SEND TO: Ken Keim FOR INFORMATION CONTACT: Ken Keim
Polk County Central Communications (503) 623-6667
850 Main Street
Dallas, Oregon 97338
MAKE CHECKS PAYABLE TO "APCO SCHOOL COMMITTEE"
These classes are the only formal communications training availible in Oregon from
persons currently working in the field and familiar with the communications envioronment
throughout the state:
POLICE FIRE • EMERGENCY SERVICES- HIGHWAY . LOCAL GOVERNMENT EMERGENCY MEDICAL.
' SUPERVISOR SEMINAR
DISPATCHER TRAINING (16 hour course)
(16 hour course) -
A. Telephone Skills A. Supervisor Management
1. Systems Approach
1. Active Listening 2. Setting Objectives
2. Irate Callers . 3, Human Behavior
3. Gleaning Information 4,.. Motivation
. Stress
B. "What's Happening on the Streets?" g. 1. Managing Stress
1. Fire Scenes_ .z.,Arggressive Relaxation
2. Police Scenes
3. EMS Scenes > .
C. Handling Problem Employees
C. Stress on the Dispatchers 1. Understanding
1. Recognition of the Symptoms' 2) Recognizing
2. The Alleviation Process 3. Environment
D. Instruction of Dispatchers
D: Civil Liability in the Public Sector 1. Work Behavior
1. Knowledge A s the Base -� 2 ';g.Go 1 Setting.. .
2. Prevention is the Key 3ti-.,Ca%er Objectives
E. ' Dispatchers Role and Working Relationships
F. General Problem Area Discussions
1. Pooling Knowledge and Experience
2. Potential Resources for the Future
TRAIN-THE-TRAINER
(16 hour course)
This course is designed for the communications officers who are assigned
training functions in the organization.
The course will cover training methods and techniques for communications
personnel.
u
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_
(� MEMORANDUM
` . CITY OF TIGARD, OREGON
TO: Honorable Mayor & City Council September 5, 1985
FROM: Loreen Wilson
CUBJECT: Committee Formation Request
Per your Council Goals and direction at a prior Council meeting, the attached
resolutionswere prepared for your approval to create Task Force Committees
for Wastewater and Recycling/Solid Waste Franchises.
lwl3170A
r
k
MEMORANDUM
( CITY OF TIGARD, OREGON
TO: Members of the City Council August 28, 1985
FROM: William A. Monahan, Director, �AOJ
Community Development
SUBJECT: NPO #2
Recently Roger Maddox, NPO #2 Chairman, resigned from the NPO as he moved to
Sherwood. Only one member of the NPO remains, prompting staff to again look
at the viability of continuing the NPO. On several occasions during the past
several years, the CCI has discussed the possibility of absorbing NPO #2 into
another NPO or dividing the NPO then allocating sections of it to other NPO's.
I feel that the time is right to absorb NPO #2 into an existing NPO as there
isnoindication that new members are forthcoming. The CCI and Planning
Commission have reviewed the issue and recommend that the NPO be divided up
along natural boundaries rather than distributed to three NPO's. Although Z
` see the logic in this method, I recommend that NPO #2 be allocated as one unit
-. to an existing NPO. The reasons are as follows:
1. We have quite a bit of history associated with our NPO's,
s i.e. individual comprehensive plans, traffic plans, and
members confusion could occur if we reallocate the area. We
may wish later on to reinstate NPO #2 as a full NPO. It
would be much simpler to do if we are only dealing with one
NPO's actions, minutes, and Council decisions when trying to
determine which actions applied to the NPO #2 area.
2. Members of only one NPO absorbing the NPO #2 area would have
to become familiar with and deal with the issues of the NPO
#2 area.
3. Any change which would break up the NPO would result in the
need to revise our Comprehensive Pian policies. Although NPO
#2 does not have any special areas of concern included within
the Comprehensive Plan, other NPO's do. It would be less
confusing to incorporate NPO 02 into one unit.
Therefore, I recommend that the Council incorporate NPO #2 into one NPO;
preferrably NPO #1. At a later date we can review this action if residents of
NPO #2 came forward wishing to create their own NPO.
(WAM:brl1775P)
MEMORANDUM
CITY OF TIGARD, OREGON
TO: William A. Monahan August 15, 1985
Director of Community Development
FROM Elizabeth A. Newton, Senior Planner
��
s SUBJECT: NPO #2 Membership
As you know, Roger Maddox, the last member of NPO #2 has moved to Sherwood and
resigned from the NPO. Since the beginning of the Comprehensive Plan review
process in late 1981, NPO #2 has been the most inactive NPO. At one point in
1984 there were four members but the NPO has never met on a consistent basis
and although a member was always notified of land use actions inthearea,
comments were rarely received.
I brought the NPO #2 membership to the attention of the CCI members present at
their July 24, 1985 meeting, The consensus of the members present was to
recommend to the Planning Commission that NPO #2 be divided and the areas be
redistributed to NPO's 7,3 and l as shown on the attached map.
At the August 6, 1985 Planning Commission, the Commission voted by majority to
recommend to City Council that NPO #2 be permanently dissolved and
incorporated; into NPO's 7, 1 and 3. A copy of the minutes is attached.
Please advise me if there is additional action required on my part to address
this situation.
(EAN:pml1741P)
o Lengthy discussion followed regarding 18.136 Annexations. Consensus
of the Commission was to have the request for comments sent to all
Planning Commissioners and that the Commission should have the
ability to.call the annexation up for review.
o Discussion followed regarding 18. 142 Home Occupations. Commissioners
voted 4 to 3 to delete (b) (1), which would require a non conforming
Home Occupation to come into conformance within five years.
o Discussion followed regarding 18.114 Signs. Commissioners voted 5 to
2 to limit directional signs to 4 sq. ft. and not allow copy or logos
on the directional signs.
o Discussion followed regarding 18.106 Parking and Loading. Consensus
of theCommissionwas not to allow a gravel surface for storage areas
for recreation vehicles, non-operating vehicles, and fleet vehicles.
Commissioner Moen moved and Commissioner Bergmann seconded to forward
ZOA 4-85 to City Council recommending approval with the Commission's
modifications. Motion carried unanimously by Commissioners present.
6. OTHER BUSINESS
o The Commission reviewed the resolution prepared by Commissioner Fyre.
* Commissioner Fyre moved and Commissioner Vanderwood seconded to adopt
lthe resolution as prepared and to forward a copy to the State Highway
Division, Washington County, City of Beaverton, and the Tigard City
Council. Motion carried unanimously by Commissioners present.
o Discussion regarding NPO # 2 no longer having any members.
Commissioner Owens moved and Commissioner Butler seconded to
recommend to City Council that NPO # 2 be permanently dissolved and
incorporated into NPO's 7, 1, and 3. Motion carried by majority
vote, Commissioner Bergmann voting no.
7. Meeting adjourned 10:05 P.M.
i
Diane M. JelderKs, Secretary
ATTEST:
A. Donald Moen, President
1703P
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PLANNING'COMMISSION MINUTES August 6, 1985 Page 4
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MEMORANDUM
T0: Member of City Council September 5, 1985
FROM Planning Staff L �
SUBJECT: Perrin/Schenk ZCA 12-85 Resolution of Annexation
At the September A, 1985 City Councilmeeting, a public hearing was held to
consider a request by Kevin Perrin and David Schenk to annex .80 acres into
the City of Tigard. At that hearing, the City Council directed staff to
prepare a resolution to forward the applicant's request to the `Boundary
Commission. The resolution is attached.
._ (1807Q
w
CITY OF TIIFA RD
WASHINGTON COUNTY,OREGON
September 9, 1985
Senator Bob Packwood
259 Russell Building
Washington, DC 20510
Re: FLSA Amendment Support
Dear Senator Packwood:
On behalf of the Tigard City Council, I would like to request your immediate
attention to three specific areas causing concern to the City of Tigard in
implementation of the Fair Labor Standards Act (FLSA)._ The Supreme Court's
February 19, 1985 decision in Garcia v. San Antonio Metropolitan Transit
Authority is causing serious problems for our City.
First, individuals who provide service to state and local governments on a
volunteer basis should not be subject to the wage and hour provisions of the
FLSA. Under FLSA, our own employees are also affectively prohibited from
volunteering. In this time of numerous revenue reductions, volunteerism is
being turned to as an alternative in relieving some of the increased work
demands with limited resources.
Second, the overtime provisions of the FLSA should not apply to state and
local employees. Under Section 7 of the FLSA, regular employees are entitled
to compensation on a time and a half basis for hours worked in a week in
excess of 40. Similarly, overtime pay must be paid to police officers for
Ihours worked in excess of 171 in a 28-day period. These provisions mean that
numerous employment practices of local governments, many of which have been
incorporated into collective bargaining agreements at the request of employees
and are long-standing practices, must be ended. Again, as Tigard experiences
tight budget constraints, it becomes more difficult to give the Staff and
Attorney sufficient time to respond to all the changes required in current
policies, union contracts, forms, and general practice.
Third, a prospective effective date for the application of the FLSA to states
and local governments should be established. On June 14, DOL announced plans
to being enforcement actions against states and local agencies and to impose
liability to those agencies retroactive to April 15, 1985. Under a strict
interpretation, this done could mean the reduction of 4% of our sworn Police
Officers! This retroactive enforcement policy will only compound the problems
� `+ caused by application of the FLSA to the City of Tigard as previously outlined.
:'- 12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171
Senator Bob Packwood
September 9, 1985
Page 2
Legislation (S1570), introduced by Senators Don Nickles (R-Okla) and Pete `+
Wilson (R-Calif) is strongly supported by the City of Tigard. It would exempt
statesand local agencies from the overtime provisions of the FLSA, exempt
individuals who provide services to state and local governments on a volunteer
basis, and eliminate the retroactive application of the FLSA.
The Tigard City Council would like to urge your support of this bill ,and any
other legislation which would address the above concerns. Thank you for your
continued support of concerns to Oregonians and the City of Tigard.
Respectfully.
/City of Tigard
t John E. Cook
Mayor
JEC:LW/3171A
_.' CC: National League of Cities
,a<
.f_
CITYCWT11FAM
WASHINGTON COUNTY,OREGON
September 9, 1985
Senator Mark Hatfield
711 Hart Senate Office Building
Washington, DC 20510
Re: FLSA Amendment Support
Dear Senator Hatfield:
On behalf of the Tigard City Council, I would like to request your immediate
attention to three specific _areas causing concern to the City of Tigard in
implementation of the Fair Labor Standards Act (FLSA). The Supreme Court's
February 19,- 1985 decision in Garcia v. San- Antonio Metropolitan Transit
Authority is causing serious problems our City.
First, individuals who provide service to state and local governments on a
volunteer basis should not be subject to the wage and hour provisions of the
FLSA. Under FLSA, our own employees are also affectively prohibited from
volunteering. In this time of numerous revenue reductions, volunteerism is
being turned to as an alternative in relieving some of the increased work
demands with limited resources.
Second, the overtime provisions of the FLSA should not apply to state and
local employees. Under Section 7 of the FLSA, regular employees are entitled
to compensation on a time and a half basis for hours worked in a week in
excess of 40. Similarly, overtime pay must be paid to police officers for
hours worked in excess of 171 in a 28-day period. These provisions mean that
numerous employment practices of local governments, many of which have been
incorporated into collective bargaining agreements at the request of employees
and are long-standing practices, must be ended. Again, as Tigard experiences
tight budget constraints, it becomes more difficult to g+ve the Staff and
Attorney sufficient time to respond to all the changes required in current
policies, union contracts, forms, and general practice.
Third, a prospective effective date for the application of the FLSA to states
and local governments should be established. On June 14, DOL announced plans
to being enforcement actions against states and local agencies and to impose
liability to those agencies retroactive to April 15, 1985. Under a strict
interpretation, this done could mean the reduction of 4% of our sworn Police
Officers! This retroactive enforcement policy will only compound the problems
_caused by application of the FLSA to the City of Tigard as previously outlined.
12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171
Senator Mark Hatfield
September 9, 1985
Page 2
Legislation (51570), introduced by Senators Aon Nickles (R-Okla) and Pete
Wilson (R-Calif) is strongly supported by the City of Tigard. It would exempt
states and 'local agencies from_the overtime provisions of the FLSA, exempt
individuals who provide services to state and local governments on a volunteer
- basis, and eliminate the retroactive application of the FLSA.
The Tigard City Council would like to urge your support of this bill and any
other legislation which would address the above concerns. Thank you for your
continued support of concerns to Oregonians and the City of Tigard.
Respectfully,
City of Tigard
John E. Cook
Mayor
JEC:LW/3171A
CC: National League of Cities
r+ _
CITY OY IIFA FM
WASHINGTON COUNTY.OREGON
September 9, 1985
Representative Les AuCoin Dista #1
2159 Rayburn Building
Washington, DC 20510
Re: FLSA Amendment Support
Dear Representative AuCoin:
On behalf of the Tigard City Council, I would like to request your immediate
attention to three specific areas causing concern to the City of Tigard in
implementation of the Fair Labor Standards Act (FLSA). The Supreme Court's
February 19,` 1985 decision in Garcia v. San Antonio- Metropolitan" Transit
Authority is causing serious problems for our City.
First, individuals who provide service to state and local governments on a
volunteer basis should not be subject to the wage and hour provisions of the
-FLSA. Under FLSA, our own employees are also affectively prohibited from
volunteering. In this time of numerous revenue reductions, volunteerism is
being turned to as an alternative in relieving some of the increased work
demands with limited resources.
Second, the overtime provisions of the FLSA should not apply to state and
local employees. Under Section 7 of the FLSA, regular employees are entitled
to compensation on a time and a half basis for hours worked in a week in
excess of 40. Similarly, overtime pay must be paid to police officers for
hours worked in excess of 171 in a 28-day period. These provisions mean that
numerousemploymentpractices of local governments, many of which have been
incorporated into collective bargaining agreements at the request of employees
and are long-standing practices, must be ended. Again, as Tigard experiences
night budget constraints, it becomes more difficult to give the Staff and
Attorney sufficient time to respond to all the changes required in current
policies, union contracts, forms, and general practice.
Third, a prospective effective date for the application of the FLSA to states
and local governments should be established. On June 14, DOL announced plans
to being enforcement actions against states and local agencies and to impose
liability to those agencies retroactive to April 15, 1985. Under a strict
interpretation, this done could mean the reduction of 4% of our sworn Police
Officers! This retroactive enforcement policy will only compound the problems
caused by application of the FLSA to the City of Tigard as previously outlined.
12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171
Representative Les AuCoin
September 9, 1985
Page 2
Although several bills have been introduced in the House, the Labor Standards
Subcommittee, chaired by Rep. Austin Murphy (D-Penn), has shown little
interest in taking up the issue. H.R. 3173, introduced by Rep. Harris Fawell
(R-Ill), would exempt states and local agencies from the FLSA. H.R. 2936,
introduced by Rep. Beverly Byron (D-Md), would exempt public safety employees
from the overtime provisions of FLSA. H.R. 3152, introduced by Rep. Norman
Shumway (R-Calif), would also exempt public safety employees from the overtime
provisions.
The Tigard City Council would like to urge your support of these bills and any
other legislation which would address the above concerns. Thank you for your
continued support of concerns to Oregonians and the City of Tigard.
Respectfully,
City of'_Tigard
John E. Cook
Mayor
,TEC:LW/3171A
CC: National League of Cities
CITY OF TIGARD OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: September 9, 1985 AGENDA ITEM #:
DATE SUBMITTED: September 5, 1985 PREVIOUS ACTION: Partition System
-ISSUE/AGENDA TITLE: Call for Bid Approved by Council 5/20/85
for City Hall Furnishings PREPARED BY: Joy Martin
REQUESTED BY:
`DEPARTMENT HEAD AK: CITY ADMINISTRATOR
POLICY ISSUE
The Local Contract Review Board Administrative Rule No. 10.015.1 allows an
informal competitive bid process for a single project or component if the amount
of the contract does not exceed $15,000.' The partition system in the open office
portions of City Hall is expected to be greater than this amount and therefore
the Board needs to authorize the City to call-for-bids on this item.
INFORMATION SUMMARY
At the May 20, 1985 City Council meeting the interior designer presented
two types of partition systems. After lengthy discussion, the following items
were approved by Council:
o Purchase wood framed open plan systems instead of metal framed.
o Stay with mauve/cranberry/red tones throughout City Hall.
o Budget $40/chair for the Town Hall area.
Staff recommends requesting formal bids as separate "lots" on the
partitions, and on the stacking chairs. Staff also recommends including in a
separate lot the Executive Chairs to be in the Town Hall. By including these
chairs the City can require the interior designer to evaluate any substitutions
and make a recommendation to the City on whether or not to approve. To take
advantage of quantities 6 clerical chairs/stools are added, two for City Hall and
four for the Library. A copy of the bid form is attached along with the
specifications.
ALTERNATIVES CONSIDERED
1. Call-for-bid on partitions, stacking chairs, and executive chairs separate
from the Library.
2.-- Call-for-bid on partitions, stacking chairs and executive chairs with the
Library.
3. To include stacking chairs and executive chairs in the call-far-bids.
4. Ball for bids on partitions only at this time.
SUGGESTED ACTION
Alternative Number 4.
LOT NO. 3
C
Code Unit Extended
No. Qty- Item Manufacturer Price Price
F* Per Plan Panels Rose Johnson
Item F* Consists of
2 fabric panel, 42"HX60"W
3 fabric panel, 60"HX18"W
30 fabric panel, 60"HX30"W
6 fabric panel, 60"HX36"W
1 fabric panel, 60"HX42"W
44 fabric panel, 60"HX60"W
12 fabric post, 60"H, 2-way
13 fabric post, 60"H, 3-way
2 fabric post, 60"H, 4-way
4 power entry
_7 pass through cable
4 pass through cable
13 pass through cable
2 30" panel, duplex, one-side
1 30" panel, duplex, two-side
1 36" panel, duplex, one side
1 36" panel, duplex, two-side
15 60" panel, duplex, one-side
2 60" panel, duplex, two side
LOT NO. 3 TOTAL
LOT NO. 4
Code Unit Extended
No. Qt.vL_ Item Manufacturer Price Price
CH-3 98 Stacking Chair Fixtures Furn.
CH-3 1 Dolly Fixtures Furn.
dolly
LOT NO. 4 TOTAL
LOT N0. 5
Code Unit Extended
No. Qty. Item Manufacturer Price Price
CH-1 2 Clerical Stool United Chair
CH-2 13 Exec Shell Chair United Chair
4 2 Clerical Stool United Chair
5 2 Clerical Chair United Chair
F LOT NO. 5 TOTAL
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: September 9, 1985 AGENDA ITEM #:
DATE SUBMITTED: September 3, 1985 PREVIOUS ACTION: N/A
ISSUE/AGENDA TITLE: Traffic Signal
At Hall Blvd and McDonald PREPARED BY Randy Clarno
REQUESTED BY: William A. Monahan
DEPARTMENT HEAD OK: l�/, CITY ADMINISTRATOR:
POLICY ISSUE
Use of SDC funds and project priorities?
INFORMATION SUMMARY
Traffic hazard complaints about the intersection have been received by the
City and forwarded to the State. Hall Blvd. is still a State road. State
studies _found sufficient hazard to cause allocation of Federal Title II
highway funds of about $125,000 with the local match split 50/50 between the
State at $25,000 and City at $25,000. The State has agreed to also cover any
casts on local match over the City's $25,000 share. City SDC funds are
available for projects of this sort.
ALTERNATIVES CONSIDERED
1. Allocate $25,000 City share of local match and support the State
proposal.
2. Wait until next year for completion of the City streets CIP and risk
loss of funding.
3. Construct in future with 100% of City funds after acceptance of Hall as
City street.
SUGGESTED ACTION
01 Motion to allocate $25,000 from Streets SDC funds (Pg. 128 Budget
10-61300-753) and authorize the Director to sign necessary documents on
City's behalf.
/ (WAM:br/1796P)
�0 Department of Transportation
HIGHWAY DIVISION
VICTOR ATIYEM Metro !legion
9002 SE.McLOUGHLIN BLVD., MILWAUKIE,OREGON 97222 PHONE 653-3090
August 1, 1985 m Reply Refer To
Randy Clarno FILE: 85-24
Engineering Services Manager
City of Tigard
P. 0. Box 23397
Tigard, OR 97223
Re: Beaverton/Tualatin Hwy. @ McDonald St.
LL As requested, I have attached preliminary data related to the proposed
signal and left-turn refuge at subject intersection. It is antici-
pated that preliminary engineering for the project will begin in about
three months and construction to start the summer of 1966.
As discussed, we are forwarding the Project Request to our Salem
office with the assumption that the City of Tigard will provide one-
half of the local match funds required. The maximum City contribution
will be $25,000 unless City requests additional non-participating
work. Please send me a copy of the document resulting from your City
Council's action on this matter.
We will formalize the project financing in an agreement to be
processed prior to the start of preliminary engineering work.
WAYE R. SCHULTE
Federal Aid Specialist
WRS/gw
Attachment
. '734-1850 -
1' -r.-+ : rnvJtLl �rl"Sv�rtL 117 - _. KEY.Io M.,�,,,.�,...,..+..
ar' PART 1 — PROJECT REQUEST
—_—-- --_ - -- -- REGION
�CFIGN
cz�n.Tual i n Fli, _��1cDo Metro Region
---
STATE HIGHWAY A HIGHWAY NAME MILE POST LENGTH
ql Beaverton-Tualatin FROM 6.07 TO
CITY - COUNTY ROAD.'STREET NAME
CX URBAN Hall Blvd.
❑ RURAL Tigard IVashington
ROUTE r FEDERAL AID # APPLICANT (IF OTHER THAN STATE)
N/A FAU 9091
PROJECT DATA
DOST, ESTIMATES (000's) RIGHT OF WAY
PRELIMINARY ENGINEERING $ - GRADING {✓) X FILES (#) 12
RIGHT OF WAY
$ 17 PAVING {✓) X ACRES (#) 0.5
ROADWAY
$ S1 STRUCTURES (✓) RELOCATIONS (#) 0
'
WORK;EiY
STRUCTURES $ SIGNING (1--) X STATEICONSULTANT/A -.PLICANT
PRELIMINARY$ SIGNALS (✓} X ENGINEERING (S,C.A) S
SIGNALS 50
ILLUMINATION
$ ILLUMINATION (✓) ENGINEERING CONSTRUCTION (S,GA) S
TEMPORARY $ RIGHT OF WAY (S C.A) S
PROTECTION 2 DESCRIPTIONS
RIGHT OF i
$ ENVIRONMENTAL CLASS (1,2.3) 2 ACOUISi IONSY (S,C.A) S
40%ENGINEERING $ DESIGN CATEGORY (1-7) ? CONSTRUCTION $Y
&CONTINGENCIES 41 - -
CONTRACT - ❑ OTHER
CrAL CONSTRUCTION $ 144 WORKTYPE (1-12) 9 ❑ STATE FORCE
- � ❑ CITY FORCE
TOTAL ESTIMATE $ C7 COUNTY FORCE
FINANCINGI RECOMMENDED LETTING RECOMMENDED FUNDING SOURCE RECOMMENDED PROGRAM YEAR
PROUPAMMENG DATE (QUARTERNEAR) HES
RECOPr9MENDD PRC)GRAM R�W(StOi)S '
FUNDS CUR. YR. ESTIMATE(000's)
❑ POSTPONE SECTION
- ❑ CANCEL - FUNDS CUR VR. ESTIMATE(000's)
❑ POSTPONE secTloN $
n CANCEL
- DEFINE THE PROBLEM
ITEM E)USTNG PROPOSED
TRAVEL A history of accidents involving vehicles attempting
LANES (#) 2 2 to turn left from Hall Blvd to McDonald, and vehicles
entering hall from McDonald St.
STRUCTURES(#) 0 0
SIGNALS (#)
0 1
l -
BIKE (Y/N)
PATH NoYes
"'"--- -- - PROPOSED SOLUTION -
AVERAGE
DAILY TRAFFIC 10 750 141200 Widen roadway and construct left. turn refuge,
YEAR OF AVERAGE install. 3 phase fully Ictu:►tc(1 traffic signal .
Y TRAFFIC 19R4 2000
VI'-n L!):IICGION tuc:INE'.flt DA IE
A�l/'I Ni:JVLD At..f ttl7Y 611•• iltU(7P('IIA71DNy 11it1F
e A�1(111-1 f'U �A.. 1 HV.`I f.Nf i(U.A.II.tIN1i1F1A 10.1N UAI 11(AN`:1• (A)PAM API I40V.AL D111 f/'.X:11Att 1l AFI fUN41
WE
v SEE INSTRUCTIONS ON REVERSE
PROJECT PROSPECTUS
2--
'���'' �,lKEY.10 rf
-- PART 1 — PROJECT REQUEST (Cont.)
REGION Metro
Beaverton-Tualatin Hwy @ McDonald Street
I PRt3JECT Jt1STtlCd�'CSCOriE
Limited sight distance `and the absence of left turn channelization has
contributed to the accident history at this intersection. There is a
positive benefit/cost ratio for installation of left turn channelization
and traffic signals at this location.
<t; A��A MSTRATiQN RECO gNDATtC3i
t
<`� •� YHUJtL l YHUSY�L'rl U� SEE INSTRUCTIONS ON REVERSE
PART 2 — PROJECT DETAILS �,3--,may: KEY Io w
NOTE: ATTACH DESCRIPTION AND SKETCH NiAP
SECTION REGION
Beaverton-Tualatin Hwy Q -UcD-Qaald Street Metro Region _
ENTER; S-STATE C-CONSULTANT A—APPLICANT
EXISTING N-c-NO., PERMITS AND DOCUMENTS
A-95 S CLEARANCE N
SIGNS (PERMANENT) N STORM SEWER AIRPORT N WETLANDS
N
CITIZEN'S STRIPING LANDSCAPING CONDITIONAL USE SENSITIVE LAND
.ADVISORY COMM. N (PERMANENT) S N N N
PHOTOGRAMN4F-TRY PROJECT , IRRIGATION FLOOD PLAIN CULTURAL
N SIGNING N N N IRESOURCE N
RECONNAISSANCE CORPS OF DEQ INDIRECT
SURVEY N DETOUR N BORROW SOURCE N I ENGINEERS N SOURCE N
PUBLIC HEARING ILLUMINATION MATERIAL SOURCE COAST GUARD N1 DEC, NON-POINT
N S N SOURCE WATER N
FIELD SURVEY S RR CROSSING N DISPOSAL SITE N STATE LANDS N SECTION 106 N
GEOLOGY AND
VICINITY MAP S RR PROTECTION N LOCAL AGREEMENT S MINERALS N NOISE STUDY N
SOILS RR SEPARATION NAVIGABLE STREAM BUILDING N SECTION A(F) N
INVESTIGATION S N N
HYDRAULIC STUDY N RR ENCROACHMENT N f f / f SIGNALS S OL D Npjv 1
1 .
fIGFfiT.OF-WAY UTILITIES (LIST BELOW)
is COMPANIES
ACQUIS1TtON5 : , RELOCATIONS
PGE
NW Nat. Gas
51MPLE (#j k COMPLEX (#) _ BUSINESS (#) RESIDENTIAL (#} City of Tigard Water
PNIVB
12 0 0 0 Storer-Isfetro TV
1f�3HT=OF WAYACCESS DESIGN SPEED DESIGN STANDARDS
1ih150N EAai~MET3N (#) CONTROL ( N N/A AASHTO
m—a. - TYPICAL.SECTION
tlIKE
SIDE- CURB PARNNG SNOUL IE tAfdf LANE LANE MEDIAN LUNE UNE LANE SHOULDER PARKING CI�RR SIDE DIKE
PATH WALK TYPE 7 2 t t 2 3 TYPE N/ALK PATH
EXISTING
11 0
4 or 4 or
S 11 12 11 S
$$ PROPOSED
g 4
SUGGESTED BASE DESIGN _
ITEM NEW WORK
OVER EXISTING ITEM NEW WORK OVER EXISTING
As halt Concrete 4t1 011
Cemented Treated Base 12" 0t1
s STRUCTURE DATA
tUC7URE LENGTH(FT.) WIDTH (FT.), COST STRUCTURE LENGTH (FT.) WIDTH (FT:) COST
8
E 1 N/A NSA N/A BRIDGE 5
;BRIDGE 2 BRIDGE 6
BRIDGE 3 BRIDGE 7
RfiIDGE 4 BRIDGE 6 r
.Y_ci•Inf2pD?I
�* -t�KL7JtUl" YHL75Yti.lUJ b��z�' Ott-i s-an3u ms urs REVERSE
$ a PART 3 - PROJECT ENVIRONMENTAL CLASSIFICATION KEY ID s
REGION
: SECTIUN
Hwy, # 141 at McDonald' Street Metro
ESTIMATED RIGHT-OF-WAY IMPACTS
A, -foot strip will be required on the east side of Hall Boulevard to add a left-turn refuge an
create a 5-foot bike path. The area acquired will be less than 0.5 acre. No structures will be
affected by right of way acquisition, but some landscaping plants, a fence and approximately 12
trees would be removed. Utilities would have to, be relocated on the east side of Hall Blvd. ,
ESTIMATED IMPACT ON LAND USE,INCLUDING CONSISTENCY WITH COMPREHENSIVE PIAN
No..impact on land use is expected. - Proposed project is consistent with the designation of
Hall Blvd. as an arterial in the Tigard Comprehensive Plan.
ESTIMATED IMPACT ON TRAFFIC VOLUMES,FLOW PATTERNS AND SAFETY -
No impacts on traffic volumes or flow patterns are expected. Installation of a traffic signal
and left-turn bay should r-duce the number of rear-end and turning accidents.
ESTIMATED IMPACT ON RIVERS,STREAMS,WETLANDS,THREATENED OR ENDANGERED SPECIES OR OTHER NATURAL ECOLOGICAL RESOURCES
None
f
ESTIMATED IMPACT ON PARKS,HISTORIC PROPERTIES OR OTHER CULTURAL OR SCENIC RESOURCES
None
PRELIMINARY IDENTIFICATION OF AREAS OF CRITICAL CONCERN AND CONTROVERSIAL ISSUES
None
RECOMMENDED PROJECT CLASSIFICATION
❑ CLASS 1 (DRAFT & FINAL ENVIRONMENTAL IMPACT STATEMENT)
CLASS 2 (CATEGORICAL EXCLUSION) Right of way acquisition would be a narrow strip
along the existing roadway, with no significant
[],CLASS 3 (ENVIRONMENTAL ASSESSMENT) impact On the adjacent properties.
OTHER DOCUMENTATION
M1E1\HF,(l DY, :- -- It I Ll llghl t111M11F.F{ fkDERA!.III H�/AY ADMINISMA110N A11(1PVAL U-NIE
X " Bernice, Tannenhauln6(,3-3222
INTEROFFICE MEMO
r1A STATE OF OREGON
L.E. GEORGE DATE: March 27 1985
To: Traf ' Engineer
NA ED
FROM: FAILMEZGER Supervisor
Region Traffic Operations p
su aJEcs: Proposed Title II Project
Hall Blvd. @ McDonald St.
Hwy. 141 M.P. 6.07 '
Washington_County
HISTORICAL BACKGROUND
jus citizen
A history of left turn and poor vontoiHall Blvd. from related cthe nMcDonald Street
complaints of difficulty getting of
approach, has prompted thSituationrthrough ysigning sand timproving�sight tdis-
attempts to mitigate the
tance have not been successful
The improvement of this intersection is aalongCthe Beaverton-Tualatot loation roect in innc-
tion with the bike way plan being developed 99W & Lower Boones Ferry Road.
Highway (Hall Blvd.) between Pacific Hwy. ,
The intersections throughout this section with
hrneededoadway de§igneinnstepawith
be upgraded to establish a consistent overall
the bikeway plan.
INVESTIGATION
T-type intersec-
The McDonald Street-Hall Blvd.
atttheeMcDonald Streetction is an gapproach• This section
tion controlled by a stop g
of McDonald Street has a 40' /W and is a use as a bikenpathved road with a 4' shoulder
on the north side designated
This section of Hall Blvd. is located withintheCitl� limits of The posted speedgisd45nMPH.
is a north-south paved 2-lane road on a 4 /
When approaching McDonald vertical curve crestingfrom the south, rat}the ints a ersection,nrel
curve to the right with a approximately 150' , then dropping back down in
maining somewhat level for appst on fill
elevation farther north of the intersection. The
roximatelul�el.�SAcquisition
of approximately 6 - 8 with a fill slope of approximately
of a narrow strip of R/W or slope easement will be required.
Recent traffic volume countsindicate a 2-way Average Daily Traffic Volume
(ADT) of approximately 10,750 on Hall Blvd. and 3300 on McDonald Street.
ACCIDENT HISTORY
Records of reported accidents for the period from January 1979 to 'January 1984
show 21 accidents: Seven of the 21 were rear-end type accidents involving
�..' cDon
vehicles on Hall Blvd. tiva i ting to turn left 1 estont�Hall aBlvdtrturning left
eet. Four others
?
were turning type accidents involving_veh were
s onto McDonald: Street and ololnidvehicles with com�ngnf roehr�cDonaldAStreet and tcoll -
angle type accidents inv g
ding with through rinvol on' Hall Blvd. Five were fixed object type accidents,
•'moi l./t9.1�G7 •. ' ;_ _ -.: ,. .1_,.
_ 2
t
and one was a side-swipe type.
DISCUSSION
Evaluation of accident frequency and severity reveals that a majority of the
accidents were related to left turning, and many appeartobe related to in-
adequate sight distance.
In computing the benefit/cost ratio, accidents from January 1979 to January
1984 were used. All of the rear-end type accidents with vehicles preparing
to'make-a left turn, were used because they are considered preventable by
channelization. All of the turning type and angle type accidents were in-
cluded because they are presumed to be preventable by signalization or visi-
bility improvements.
Left turn channelization, installation of traffic signals, and removal of
obstructing poles and trees inside clearing limits necessary for proposed
Hall Blvd. widening, would greatly reduce conflicts and delays, and improve
driver visibility and safety. This proposal would require acquisition of
approximately 20' of R/W through the intersection.
RECOMMENDATION
As a result of this investigation, it is recommended that the following im-
provements be made at the intersection of Hall Blvd. and McDonald Street:
1.) Construct a left turn refuge with approximately 120' of storage
on Hall Blvd. south of McDonald Street.
2.) Construct 5' roadbed shoulders on both sides of Hall Blvd. for
use as bike paths.
3.) Install 3-phase fully actuated traffic signal with programmed left
turn head.
4.) Increase roadway width of Hall Blvd. to provide room for above list-
ed improvements.
EAffJLDL, :51
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY 1
AGENDA OF, September 9, 1985 AGENDA ITEM #: I
DATE SUBMITTED: September 9, 1985 PREVIOUS ACTION:
ISSUE/AGENDA TITLE: Fanno Creek
Park Pedestrian Path Overlay PREPARED BY: Community Development
REQUESTED BY:
DEPARTMENT HEAD OK: CITY ADMINISTRATOR:
POLICY ISSUE
INFORMATION SUMMARY
Attached for your review is the Request for Proposal to be advertised for the
Pedestrian Paths ,in Fanno Creek Park, under the CDGB Grant #4027,
Due to the fact that this contract is due to expire on September 30, 1985, and
the unpredictablity of the weather at this time of the year, there is an
urgency to complete this project as soon as possible
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ALTERNATIVES CONSIDERED
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SUGGESTED ACTION
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Receive and file.
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REQUEST FOR PROPOSAL
CITY OF TIGARff
Proposals for Fanno Creek Park Pedestrian Paths will be received until
September 18, 1985, at 3:00 P.M.
Award will be made on lowest responsible proposal basis.
The major items of work are as follows:
Lay and compact an estimated 570 tons of Class "C" Mix Asphalt, (8 ft.
wide trails, approximately 3,200 ft. at 3" depth).
Contract Documents may be examined at the following location:
City of Tigard, 12755 S.W. Ash Ave., Tigard, Oregon 97223
A copy of said documents may be obtained at the above office.
This project is financed through the Community Development Block Grant Program
with funds obtained from the U.S. Department of Housing and Urban
Development. The contract will be subject to regulations of the Departments
of Labor and Housing and Urban Development.
Attention is called to ORS Chapter 279 and'State "and Federal provisions for
Equal Employment Opportunity. Affirmative Action, HUD Section 3 requirements,
and the minimum salaries and wages as set forth in the Contract Documents.
The City of Tigard reserves the right to reject all proposals or accept the
lowest responsible proposal within forty—eight (48) hours from the date set
for receiving proposals.
Responsible proposals are those that comply with the provisions of this
request for proposal, and the contract documents.
Dated this 9th day of September, 1985. -
Director of Community Development
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Publish in E1 Hispanic —
(1058P) :