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City Council Packet - 07/22/1985 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate JULY 22,'1985, 7:30 P.M. sign-up sheet(s). If no sheet is available, FOWLER JUNIOR HIGH ask to be recognized by the Chair enda items at the start 10865 SW WALNUT of that agenda item.' Visitor's agen TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer matters can be set for a future Agenda by con- tacting either the Mayor or City Administrator. 1. REGULAR MEETING: ` 1.1 - Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less, Please) 3. PUBLIC HEARING - TEMPORARY USE TU 3-85 H & K INVESTORS INC. NPO q7; A request to operate a Temporary Sales Office for one,year in the Morning Hills Subdivision. The property is zoned R-7P0. Located: 13250 SW Falcon Rise Drive. (WCTM ISI 330C, Lot 3400). o This item will not be heard at this time. 4. PUBLIC HEARING - Subdivision S 6-85 Barron Construction/Chatterley NPO N5 An appeal of the Planning- Commission's final order 85-14PC, in particular condition number 2, requiring half-street improvements along SW Bonita Road for a 10 lot subdivision located on the SW corner of Bonita and 79th Avenue. (WCTM 2SI 12BD, Lot 2400) o Public Hearing Opened o Summary by Planning Staff o Public Testimony o Recommendation of Planning Commission & Planning Staff o Public Hearing Closed o Consideration by Council 5. CODE CLARIFICATION - HALL STREET BAPTIST CHURCH o Community Development Director 6. LITTLE LEAGUE FIELD MAINTENANCE DISCUSSION o Community Development Director 7. SIDEWALK POLICY DISCUSSION o Legal Counsel 8. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 8.1 Approve Council Minutes: July 10 & 15, 1985 8.2 Receive and File Community Development Land Use Decisions 8.3 Receive and File Departmental Monthly Reports 8.4 Receive and File Report Regarding Sewer Account Delinquency Procedure 8.5 Approve Appointment Of R.A. Wright as Interim City Engineer Resolution No. 85-56 8.6 Approve Findings On Baldwin Review - Resolution No. 85-57 8.7 Approve OLCC Application for T.I.P. (Main Street on 7/27/85) 8.8 Receive and File Amended Director's Decision For Tom Noble Half Street Improvement Request - MLP 9-85 _..::. . 9, NOS-AGENDA ITEMS: From Council and Staff syr 10. CIVIC CENTER DISCUSSION o City Administrator & Civic Center Advisory Committee 11. EXECUTIVE SESSION: The Tigard City Council will 90 into Executive Session under the provisions of ORS 192.660 (1) (d) & (1) (h) to discuss labor relations and pending litigation issues. 12. ADJOURNMENT 3005A COUNCIL AGENDA —JULY 22, 1985- PAGE 1 (� T I G A R D C I T Y C O U N C I L ` REGULAR MEETING MINUTES - JULY 22, 1985 - 7:30 P.M. 1. ROLL CALL: Present: President Tom Brian; Councilors: Jerry Edwards, and Ima Scott; City Staff: Bob Jean, City Administrator; Bill Monahan, Community Development 'Director; Tim Ramis, Legal Counsel; and Jerri Widner Finance Director. 1.3 CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS a. Verbal report by Jerry Edwards on 911 to be made in August. b. Tigard Arts & Gifts. C. City Engineer qualifications. d. Dunk tank. e. Report on Vision problem intersection of Frewing and O'Mara. f. Report on Canterbury intersection. 2. VISITOR'S AGENDA. There were no sign-ups. 3. PUBLIC HEARING TEMPORARY USE TU 3-85 H&K IVESTORS INC. NPO #7. Bill Monahan informed City Council that the matter had been resolved. 4. PUBLIC HEARING - Subdivision S6-85 Barron Construction/Chatterley NPO #5. Public Hearing was opened by President Tom Brian. SummarX by Planning staff. Bill Monahan summarized the elements of the appeal. - The developer would be required to make 1/2 street improvements consistent with the policy established in the development code. Public Testimony. Les Balsinger of 11711 SW Jamaica, Wilsonville, Oregon explained to Council that he has an option to purchase the property to develop a 10 lot subdivision, but the cost of putting in the 1/2 street improvements would make the venture unprofitable. He requested Council to waive the 1/2 street improvement requirement. Recommendation of Planning Commission & Planning Staff. -Bill Monahan stated that the Planning Commission and Planning staff recommends enforcement of 1/2 street improvements for new construction consistent with established policy. Public Hearing was closed by President Tom Brian. Consideration by Council. Councilor Scott stated Council should follow established policy. Councilor Edwards agreed. President Brian suggested the developer could get an SDC rebate for costs over normal street or could form an LID. Jerry Edwards moved to deny the appeal. Ima Scott seconded. Approved by unanimous vote of Council present. 5. CODE CLARIFICATION HALL STREET BAPTIST CHURCH The church would like the volunteer builders to be allowed to live on the site in their campers. The temporary use section of the development code is not clear in this regard. -Joel Harris, pastor of the church _ said that volunteer builders would be coming and going through September. After much discussion, Jerry Edwards moved to allow conditional use for 60 days limit to 4 campers or 4 families at any one time through September 22, 1985. Tom Brian seconded. Vote 2/1 (Scott). Consensus is to have the Planning Commission look at the code. Page 1 COUNCIL MINUTES JULY 22, 1985 6. LITTLE LEAGUE FIELD MAINTENANCE DISCUSSION. The Council and staff discussed the failure of the Little League to properly notify park users of the seeding program they started on the ball fields in Cook Park. Councilor Edwards said that he hoped the Park Board and City would not be too severe in their discussions with Little League as the relationship with them is better than it has ever been. Little League has done about $2,000 in improvements to the ball fields and the City has only had to refund $90 in reservation fees. The Park Board will be handling the signup for next year with the Little League. 7. SIDEWALKPOLICY DISCUSSION. Council discussed the , City Attorney recommendation on sidewalk maintenance and liability. The ordinance will be presented to Council again August 12, 1985. 8. CONSENT AGENDA. Jerry Edwards moved to accept; the consent agenda deleting item 8.5. Ima Scott seconded. Approved by unanimous vote of Council present. 8.5 Jerry Edwards moved to accept the consent agenda deleting item 8.5. Ima Scott seconded. Approved by unanimous vote of Council present. 9. NON-AGENDA ITEMS. 9.1 City Engineer qualifications were discussed along with the recruitment process. Jerry Edwards moved to approve the memorandum regarding the recruitment of a City Engineer. Ima Scott seconded. Approved by unanimous vote of'Council present. 9.2 Tigard Arts & Gifts group was discussed. Ima Scott moved to endorse the TAG group and to endorse the selling of bricks in the courtyard of the new Civic Center. Jerry Edwards seconded. Approved by unanimous vote of Council present. 9.3 Dunk tank. Ima Scott again challenged the other Council members to take their turn at the Crusin Tigard event. 9.4 Vision problem at the intersection of Frewing and O'Mara. Bill Monahan reported to Council on the alternatives to correct the problem. Jerry Edwards suggested that staff have the property owner comply with the height requirements for plantings along the right of way and put in traffic counters to determine how many cars are traveling the site each day. 9.5 Ima Scott said she had talked with Paul Phillips regarding the intersection at Canterbury. The federal government has approved the dollars for 99 and Canterbury. It will take 6 mos. to 18 mos. for the project to begin. Discussion followed. Council recessed from 9:45 p.m. until 9:55 p.m. Page. 2 — COUNCIL MINUTES — JULY 22, 1985 10. CIVIC CENTER DISCUSSION. Valerie Johnson and other committee members reported on the exterior colors for the new building. They stated that the _brick is basically red/orange, the drivet is a salmon/copper, the window moldings are dark green and the roof is light green. The committee gave the preliminary go ahead to the architects. The Council said they would' like to also see the sample. ` Bob Jean said he would arrange for the sample to be at the site Tuesday, July 23, `1985 at 5:30 p.m. for those who would like to view the colors. Ed Waldin and Liz Newton reported to Council on the excavation and fill activities of the contractor. The meeting adjourned at 10:28 p.m. for Council to go into Executive Session. f�rlance Director - City of Tigard ATTEST: r - City ofTigard jw/0997F 1 071 3 Page 3 COUNCIL;MINUTES JULY 22, 1985 TIMES PUBLISHING COMPANY Notice7-6 `50 P.O.BOX 370 PHONE(503)684 0360 BEAVERTON.OREGON 97075 Legal Notice Advertising t rf 5u� 0 Tearsheet Notice •�` • TI BARD City of Tigard • [3 Duplicate Affidavit ' • PO Box 23397 Tigard, OR _ 97223 • i i R t. is AFFIDAVIT OF PUBLICATION STATE OF OREGON, COUNTY OF WASHINGTON, ass. e e Jac la n A the Advertising being first duly sworn, depose and say that I am Director,or his principal clerk,of the in the a newspaper of general circulation as defined in ORS 183.010 i and 193.020; published a T i ar d I aforesaid county and state;that the a printed copy of which is hereto annexed,was published in the fns 1 successive and entire issue of said newspaper _ consecutive in the following issues: J.ul_ 18, 1985 � ``� r r. July 1985 ' afore me this gpsc3dbed an � G . �.,, Notary Public for Oregon My_Gbmmission-Expires, 9/20/88 AjFFWAVff GONt3f r lt .peetetls>eed Zo1'4,1RSurena- IkW a maY be' Slned from the on a�8 Stell a �gadDre> n 8'/223, or,,by' 12735`S�► Ash."-Avenue. T RECEIVED TIMES PUBLISHING COMPANY Legal' P.O.BOX 370 PHONE(503)684-0360 BEAVERTON,OREGON 97075 C7 011 TIGARD Legal Notice Advertising ❑ Tearsheet Notice • City of Tigard PO Box23397 ❑ Duplicate Affidavit s Tigard, OR 97223 • • VIT OF PUBLICATION N � STATE OF OREGON, COUNTY OF WASHINGTON, )ss. 1, 1 being first duly sworn, depose and say that I am tthe�Advertising Director,or his principal clerk,of the a newspaper of general circulation arefined in ORS 193Tigd 'Ole and -193.020;published at aforesaid county and state that the K' P Me Hearin i a printed copy of which is hereto annexed,was published in the r entire issue of said newspaper for 1 successive and ! consecutive in the following issues: July 11, 1985 _ _ a _ r July 18 , 1985 el ®re^�, ore me thi Notary Public for Oregon 4 My Commission Expires. 9120/88 AFFIDAVIT ga� efs►ioEtB$le�tt cls, 17 };, ' TIS- � �� zip AGENDA ITEM N 2 VISITOR'S AGENDA DATE 7/22/85 (Limited to 2 minutes or less, Please) Please sign on the appropriatesheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Administrator prior to the start of the meeting. Thank you. NAME 6 ADDRESS TOPIC STAFF CONTACTED �s DATE 7/22/85 1.. I wish to testify before the Tigard City Council on the following item: (Please pint the information) ITEM DESCRIPTION: ITS & SUBDIVISIONS 6-85 , Barron Construction/Chatterley NPO #5 Appellants (Supporting Appeal) Respondents (Against Appeal) N . A dre and' Aff' cation Name, Address and Affiliation t az. %c 9s` 3 CITY OF TIGARO OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 22, 1985 AGENDA ITEM 0: DATE SUBMITTED: July 17, 1985 PREVIOUS ACTION: none ISSUE/AGENDA TITLE: H & K INVESTMENTS Temporary Use PREPARED BY: Elizabeth Newton request REQUESTED BY: DEPARTMENT HEAD OK: /xy -CITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY H & K Investment has filed a request for a Temporary Use for as sales office and model home in the Morning Hill Subdivision. Section 18.140.070 allows the Community Development Director to review and take action on Temporary Use Permit requests for model homes. No action by the Council is necessary. ALTERNATIVES CONSIDERED SUGGESTED ACTION No Council action is necessary. _ 1622P CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: 7/22/85 AGENDA ITEM #: DATE SUBMITTED: 7/17/85 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Barron Construction/Chatterly (S 6-85) PREPARED BY: Keith Liden REQUESTED BY: DEPARTMENT HEAD OK: �--"' CITY ADMINISTRATOR: POLICY ISSUE INFORMATION SUMMARY ' At a public hearing on June 9, 1985, the Planning Commission approved a 10 lot subdivision located on the southwest corner of Bonita Road and 79th Avenue. subject to conditions. The applicant appealed the decision because of a condition requiring half street improvements along the Bonita Road frontage. ALTERNATIVES CONSIDERED 1. The Commission decision could be upheld and the half street improvements required as a condition of development. 2. The Commission decision could be amended to allow the use of a non-remonstrance agreement for the Bonita Road improvements. SUGGESTED ACTION Review the question following a hearing on the issue. 1622P (dmj) T Y tiyx ).'�, {�Ti ,4 £ r ••�` ��'e'T{ ' 11`1::1 IO �`��Fi ji' •i' '+ F sr,r�`i ✓ .� 1+ t,... _ 4 -. 1�Y T,�3 t1.s ti' .mss r v '� <i v -r t - C.ttS �+�• ; -, u r+�'1pt'k tt�,•7�> � �' ��a ��1�'t: � r .. OREGON,87070 682 ;3028 = (" pb.'BOX 388 WlLSCN�I�l.E, r.•imp , ,�# a t �"�3 k xT } r _ �r ) •��ks y�ys �a11.1��h�j�� z1 t p y `'1 �i",rty' c � �' ?.+K:•i"`%.�+�'r� ti ,4.p z +-'•1 � SU my"A'"11985 '"119 8 5 -/ € i r .,•.-r Ett.T y. Y e-a-f .`.'S ��M:y�' � ,4rR? < �fits A „x R..)-� �x §a +..J S,.•m � r t _Yrr E �,�r�C+a,�.:*.`� i. {.. .� -t C"i'ty ",nfi Tigard t Aear.:SiiA .ti We hereby appeal •Cabe #-rS 6-85, a-planning commission decision that "would be .final July 1, 1085 ,at 5pm. Our company, Barron Construction: 'is '.the applicant 'in-. this case. We appeal-, in particular, C-2 on page 3 of final order #85-14P,C. Thia is .the requirement for a half street imp rovemera along S.W. B0nita`>R6ad. We request that a waiver of remonstrance be substituted for the ha_ e. uxRZ� � -r•r vT' .r A' a € i` R �}1P•�'2L .� f+� 'rf�ef1, Ln p t, j 1'.- - t y t ) our -'ct�e".C1E 'ft+r $ 00 00,` $300.00 °fo=. the €IYN 1 : Ob BA` ' C eA eci '�n� the:`triansci -4 Pleaee: notify us of '`our' appesa "hehring. Our phone number is" .b82-3023. Sincere , } t Les B geK yy j u2 'tt1.c— x 1T" 3 •u �} .yK *t �+13' '- 17 Ualm .r 4�}r v 1.S ^,i3i1 )^�� .`v .,. '7 �, ) •� ] x t j Ia8,,�8 st4 8 t t a C h e,d r + a v+r r �. .p .r£x� tt` sSt 3 + ti qy a..{e.t �;.:' a•, t Y ��t g��-.."+' �."� � f& 'x ttrz �'!- �.t_'_, .•.,r . � T;K tr ?;• � i � 'rt �Y�:'s a� ; s:Y1 �stt��wj `r 'i• �i ::4f t ,�w�•+',� i'_t t °' t ? '{' , r tti•37''est.�F 3. 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Address PO Box 388 City Wilsonvill0kate O•t Zip 97070 4. Location of Property: t Address SW 79th Ave. and SW Bonita Road Tax Map end Lot No(s). 2S1 12Bp lot 2400 Request to divide a 1.7 acre parcel into 10 lots ranging - 5. Nature of Application: q between 5,000 and 5,50U sq. Y G: 6. Action: Approval as requested �. ' X Approval with conditions Denial 7. Notice: Notice was published in the newspaper, posted at City Hall and mailed to: X The applicant 6 owners -:X Owners of record within the required distance The affected Neighborhood Planning Organization -� Affected governmental agencies a� 8. Final Decision: n. .k.a THE DECISION SHALL BE FINAL ON July 1 , 1935 UNLESS AN APPEAL IS FILED. , `. The adopted findings of fact, decision, and statement of condition can be obtained from the Planning Department, Tigard City Hall, 12755 SW Ash, P.O. Box 23397, Tigard, Oregon 97223. 9. Appeal: {��1= Any party to the decision may appeal this decision in accordance with 18.32.290(A) and Section 18.32.370 which provides that a written appeal may be filed within 10 days after notice is given and sent. The deadline for filing of an appeal is July i 19 5.00 P.M. 10. Questions: If you have any questions, please call the City of Tigard Planning Department, 639-4171. S (0257P) At. 1 3. Goal N10 is satisfied because the proposal will provide for housing as contemplated by the Comprehensive Plan. The Planning Commission concludes that the proposal as submitted, or with .minor :modifications,- is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below 1. Policy 2.1.1 is satisfied because the NPO and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's proposal. 2. Policy 3.5.4 will be met because the required half-street improvements for Bonita Road will accommodate the future bike lane. '�r ` ' `''• 3. Policy 7.1.2 is met since adequate water and sewer ' ' s (sanitary/storm) facilities are available. 4. Policy 8.1.3 will be satisfied because the necessary right-of-way dedication and street improvements shall be a condition of final plat approval._ The Planning Commission has determined that the proposal is consistent fy, with the relevant portions of the Community Development Code based upon the findings below: 1. Chapter 18.52 is satisfied because the proposal meets the minimum i,' - • lot size and other related requirements of the R-7 zone. 2. Chapter 18.160 is satisfied because the application complies with 1 i":- the requirements set forth of the submission and approval of a preliminary plat extent for the location of trees. All trees that are 6 inches or largar in diameter shall be identified prior to final plat approval and any cutting of said trees shall be an . proved by the Planning Director. 3. Chapter 18.164 will be satisfied during the final plat approval =r.`. process. The preliminary plat indicates that all City standards can be met. C. DECISION ,• Based upon the findings and conclusions above, the Planning Commission approves S 6-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO r:Eli' ISSUANCE OF BUILDING PERMITS. ". 'dewalks. curbs, s ee ig s.,.y storm_ rainage an ,} i i die Ste. Bonita oa f�'i�e. al imrovemen£s a`long� .�.:�. 4 . •,. aTI-6Q`built to major co 7'ec ar g reed st;in e rtterline` alignmArit gas 'established-for tFie S� < cy in r. > . , FINAL ORDER NO. 85-_/Y'PC - PAGE 3 st r Mr . Jim L. Chatterley 411 First Street Fillmore, California 93015 July 1 , 1985 Mr. Keith Liden City of Tigard 12755 SW Ash P.O. Box 23397 Tigard, Oregon 97223 Re: SW 79th & Bonita Road Subdivision Case #S-6-85 Tax Lot #251-12BD Lot 2400 Mr. Liden: Following receipt of the City' s Notice of Final Order that identifies the services of improvements that the City of Tigard will require for the development of the subject property. I am concerned about the following required conditions; that will make development most difficult to accomplish: 1 . Bonita Road Half Street Improvements. While I under- stand that each development should bear its fair share of the public access, it seems that the most prudent engineering decisions for the improvements of Bonita Road should include a vertical realignment. When the project subdivision was origin- ally approved by the City in 1.981 , there were no half street improvements, sidewalks and bike paths required. Along Bonita Road the City was more concerned about raising Bonita center line grade to avoid the dip in the road. (You will also note that Robert Randall ' s Bonita Fris development did not install any side walks, half street improvements, etc. when their project was developed) . The financial burden of the Bonita improvements based upon the proposed 10 lot development is beyond the threshold of feasibility. The project' s concept is to create a series of energy efficient, affordable homes that are seriously needed. Perhaps a negotiated agreement could be established that will provide some seed money to support the Bonita Road improvements with the fair share borne by the City and other affected property owners. 2. SW & 79th and Fanno Creek _Drive Alignment. During the early negotiations with the City for the project 's development we reached an understanding that approximately 500 SF of our land at the northeast corner of Bonita and 79th would be required to C_ Mr. Keith Liden July 1 , 1985 i Page Two ; accommodate a safe alignment of 79th with Fanno Creek Drive. As a-trade for this release to accommodate the City and Bonita Fir Development, a concessions would be made by the City for other requirements This should apply to the Bonita half street improvements. Should you have any questions, please call. E ` F Sincerely, Jim L. Chatterley JC:bi cc: Lea Balsiger s A' E J _ n- CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO. 85-dPC A FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS, WHICH APPROVES AN APPLICATION FOR A SUBDIVISION (S 6-85) REQUESTED BY JIM AND RITA CHATTERLY. ' The Tigard Planning Commission reviewed the above application at a public hearing on June 4, 1985. The Commission based its decision on the facts, findings, and conclusions noted below: A. FACTS 1. General Information CASE: Subdivision S 6-85 REQUEST: To divide a 1.7 acre parcel into 10 lots ranging between 5,000 and 5,500 square feet. COMPREHENSIVE PLAN DESIGNATION: Medium Density Residential ZONING DESIGNATION: R-7 (Residential, 7 units/acre) N APPLICANT: Barron Const. Co. OWNER: Jim 6 Rita Chatterley P.O. Box 389 411 1st St. Wilsonville, OR Filmore, CA 93015 LOCATION: SW corner of Bonita Road and 79th Avenue (WCTM 2S1 1280, Tax Lot 2400) 2. §ASkround On July 23, 1981 the Planning Commission approved a 10-lot subdivision which was intended to feature several attached single family units (S 2-81). This preliminary plat approval expired after one year. In 1983, the zoning of the property was changed from R-7 to R-4.5 in conjunction with the City's new Comprehensive Plan. On May 6, 1985, the City approved a Comprehensive Plan Amendment/Zone Change to re-establish the Medium Density/R-7 designation (CPA 6-85/ZC 7-85) . 3. Vicinity Information The area north of Bonita Road and east of 79th Avenue is zoned R-12 (Residential, 12 units/ac-re). Except for the property directly north, the parcels included in this zone are not fully developed. The Z. properties to the south and west are zoned R-4.5 (Residential, 4.5 C, units/acre) and consist of small acreage homesites. 3_. s 4. Site Information The property is undeveloped and contains a significant number of large trees. The applicantisproposing essentially the same lot and street arrangement that received preliminary plat approval in 1981. Access for .� GE 1 F i all ten lots will be provided by a short cul-de-sac that intersects with 79th Avenue. Water and sewer facilities are available on Bonita Road and/or 79th Avenue. 5. Agency and NPO Comments The Engineering Division has the following comments: a. Bonita Road and 79th Avenue are classified as a major collector and minor collector respectively. Each will require a 30-foot right-of--way dedication from centerline and half-street improvements to relevant collector street standards. Bonita Road is also designated as a bike route. b. Section 18.164.030(g) states that "T intersections involving collector and arterial streets shall be designed with a minimum offset of 300 feet. Though this proposal is not designing a new street, the issue of conflicting turning movements, etc. should be addressed in the design of the half-street improvements for Bonita Road and 79th Avenue. The Division will prefer to have 79th Avenue and Fanno Creek Drive across from one another even if 79th Avenue is not perpendicular to Bonita Road. C. Mitigation of the sight distance problem to the east of 79th Avenue shall be addressed in the finished grade design. d. Direct access from any of the lots to Bonita Road or 79th Avenue shall not be permitted. The Building Inspection Office and NPO #5 have no objection to the proposal. No other comments have been received. B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals 1, 2 and 10; Tigard Comprehensive Plan policies 2.1.1, 3.5.4, 7.1.2 and 8.1.3; and Community Development Code Chapters 18.52, 18.160 and 18.164. The Planning Commission concludes that the proposal is consistent with the applicable Statewide Planning Goals based upon the following findings: 1. Goal #1 is met because the City has adopted a Citizens Involvement program including review of all development applications, by the Neighborhood Planning Organization (NPO). In addition, all public notice requirements were met. 2. Goal #2 is met because the City applied all applicable Statewide Planning Goals, Comprehensive Plan policies and Development Code requirements to the application. FINAL ORDER NO. 85 PC PAGE 2 3. Goal #10 is satisfied because the proposal will provide for housing as contemplated by the Comprehensive Plan. 1, The-Planning Commission concludes that the proposal as submitted, or with minor modifications, is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below: 1. Policy 2.1.1 is satisfied because the NPO and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's proposal 2. Policy 3.5.4 will be met because the required half-street improvements for Bonita Road will accommodate the future bike lane. 8 . Policy 7.1.2 is met since_ adequate water and sewer (sanitary/storm) facilities are available. 4. Policy 8.1.3 will be satisfied because the necessary right-of-way dedication and street improvements shall be a condition of final plat approval. €[ The Planning Commission has determined that the proposal is consistent . with the relevant portions of the Community Development Code based upon the findings below: 1. Chapter 18.52 is satisfied because the proposal meets the minimum lot size and other related requirements of the R-7 zone. E 2. Chapter 18.160 is satisfied because the application complies with the requirements set forth of the submission and approval of a preliminary plat except for the location of trees. All trees that are 6 inches or larger in diameter shall be identified prior to final plat approval and any cutting of said . trees shall. be approved by the Planning Director. 3. Chapter 18.164 will be satisfied during the final plat approval process. The preliminary plat indicates that all City standards can be met. C. DECISION Based upon the findings and conclusions above, the Planning Commission approves S 6-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO E ISSUANCE OF BUILDING PERMITS. 2. Standard half-street improvements including sidewalks, curbs, f streetlights, storm drainage and utilities shall be installed along the S.W. Bonita Road frontage. Said improvements along S.W. i Bonita Road shall be built to major collector street standards and shall conform to the centerline alignment as established for the City in County Survey 20,387. FINAL ORDER NO. 85-/Je'PC - PAGE 3 " 3. Standard half-street improvements including sidewalks, curbs, streetlights, storm drainage and utilities shall be installed along the S.W. 79th Avenue frontage, Said improvements along S.W. 79th Avenue shall be built to minor collector street standards. 4, Seven (7) sets of plan-profile public ; improvement construction plans and one (1) itemized construction cost estimate, stamped by a registered Professional Engineer, detailing ,all "proposed public improvements shall be submitted to the Engineering Section for approval. 5. Sanitary sewer plan-profile details shall be provided as part of the public improvement plans. The sewer shall be extended to the south boundary to provide for future development along S.W. 79th Avenue. 6, Construction of proposed public. improvements shall not commence until after- the Engineering -Section has issued approved public improvemefit plans. The Section will require posting of a100% Performance Bond, the payment of a permit fee and a sign installation/streetlight fee. Also, the execution of a construction compliance agreement shall occur prior to,' or concurrently' with the issuance of approved public improvement plans, SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC INFORMATION REGARDING FEE SCHEDULES BONDING AND AGREEMENTS 7. Additional right-of-way shall be dedicated to the City along the ` S.W. Bonita Road frontage to increase the right-of-Way to 30 feet from centerline. The description for said dedication shall be hied to the existing right-of-way centerline as established by County Survey 20,387. The dedication document shall be on City forms and approved by the Engineering Section. DEDICATION INSTRUCTIONS ARE ENCLOSED. 8. Additional right-of-way shall be dedicated to the City along the S.W. 79th Avenue frontage to increase the right-of--way to 30 feet from centerline. The description for said dedication shall be tied to the existing right-of-way centerline as established by County Road Na. 933, The dedication document shall ben City forms and approved by the Engineering Section. DEDICATION INSTRUCTIONS ARE ENCLOSED, 9. The street design for the Bonita Road/79th Avenue/Fanno Creek Drive shall be approved by the City Engineer. 10. Street Centerline Monumentation a. In accordance with ORS 92.060 subsection (2), the centerlines of all street and roadway right-of-ways shall be 4 monumented' before xhe City shall accept a street improvement., a z - �. . PC PAGE 4 FINAL ORDER NO.'_ 85- - b, All centerline monuments shall be placed on the surface of the final A.C. lift. c, The following centerline monuments shall be set: (1) All centerline centerline intersections. Intersections created with "collector" jr other existing _ treets, shall be set when the centerline alignment of said "collector" or other street has been established by or for the City: (2) Center of all cul-de-sacs; (3) - Curve points, Point of intersection (P-I-) when their position falls inside the limits of the pavement otherwise beginning and ending points (o.C. and E.C.); (4) All sanitary and storm locations shall be placed in positions that do not interfere wii'ln centerline monumentation.' il. The "basis of bearings" for the Plat or Survey shall be County ey Survey No. 20,387, which is a part of the Tigard Field alsobe Network. ' A reproducible copy of the boundary survey submitted. 12.' After review and approval by the Planning Director and City Engineer, the Final Plat shall be recorded with Washington County v iR, This approval is valid if exercised within one year of the final decision date. It is- further ordered that the applicant be notified of the entry of this order. PASSED: This 19 day ofA�. 1985, by the Planning Commission of the City of Tigard. (/ A. Donald Moen, President Tigard, Planning Commission (kSL:pm/1408P) FINAL ORDER NO. 85- PC - PAGE 5 TIGARD PLANNING_COMMISSION REGULAR ML.ETLNG JUNE 4, 1985 1, President Moen called the meeting to order at 7:35 PM. The meeting was held at Fowler Junior High -- i_GI Room -- 10865 SW Walnut. 2. ROLL CALL: Present: President Moen; Commissioners Owens, Butler, Peterson, Campbell, Leverett, and Vanderwood. Absent: Commissioners Fyre and Bergmann. 3. APPROVAL OF MINUTES o Commissioner Owens moved and Commissioner Peterson seconded to adopt minutesassubmitted. Motion carried by majority vote, Commissioner Vanderwood-abstained. 4. COMMISSION COMMUNICATION o Commissioner Campbell stated she had been contacted regarding item 5.2 the appeal of MLP 5-85. o Staff reviewed the Street Vacation %or SW 70th north of Hampton. Commissioner Peterson moved and Q;mmissioner Campbell seconded to forward a recommendation for approval to City Council. Motion carried by majority vote. Commission Leverett abstained. 5. PUBLIC HEARINGS: 5.1 APPLICATION FROM CHRIS BEDNAREK FOR APPOINTMENT TO NPO 3. o Chris Bednarek, 14465 SW Hazelhill Drive, stated he had attended a NPO 0 3 meeting and felt this would a good point to get involved with the City. o Commissioner Owens moved and Commissioner Butler seconded to forward Chris Bednarek's application to City Council with a recommendation for appointment. Motion carried unanimously by Commissioners present. 5.2 APPEAL OF DIRECTOR'S APPROVAL FOR MINOR LAND PARTITION MLP 5-85, LOT LINE ADJUSTMENT M 1-85, AND VARIANCE V 9-85. Request to by Bill and Jean Baldwin and Richard and Sharon Ullrich to adjust and then divide three parcels of 0.29, 0.78, and 1.02 acres into - five parcels of 40,300, 20,800, 8,700, 7,800, 8,600 square feet. Also a variance request for the required pavement width and length of driveway. Located: 13500 and 13530 SW 121 Ave. (WCTM 2S1 3CD, lot 4400, 4401, and 4500) Associate Planner Liden reviewed the Director's decision, noting a staff oversite regarding the length of the driveway. Discussion followed on how to proceed. PLANNING COMMISSION MINUTES June 4, 1985 Page 1 # Commissioner Owens moved and Commissioner Peterson seconded to deny PD 3-85, S 5-85, and SL 4-85 based on the following; Policy 3 .6.2, 8.1.3 . , 3.2. 1, 3 .2.2., _3 .2.3, and 3.4.2 have not been met and Chapter 18,84 and 18.164 have not been satisfied. Motion passed unanimously by Commissioners present. 5.4 SIGN CODE EXCEPTION SCE 2-85 MARTIN BROS. INC. (ELMER'S) NPO # 3 Request to enlarge a non—conforming free—standing sign which would result in a total sign area of approximately 252 square feet or 126 square feet per side. Located: 14055 SW Pacific Hwy. (WCTM 2S1 lOAA, lot 2800) Associate Planner Liden made staff's recommendation for denial. APPLICANT'S PRESENTATION Wendell Mills, Elmer's Restaurant, reviewed the difficulty of declining business and how a reader board would increase that business. PUBLIC TESTIMONY o Bob Bledsoe, 11800 SW Walnut, NPO # 3 Chairperson statad that he had called five of his members and they had all opposed the application. He stated that Elmer's is a good landmark and suggested the use of Temporary Banner to advertise new management. a Jim Williams, 1241 Leo St. , Salem, (Martin Brothers Sign Co.) stated the owner needed the sign to keep business going. PUBLIC HEARING CLOSED o Consensus of the Commission was not to increase the size of a already ssion followed regarding franchises non-conforming sign. Discu requiring specific size and shaped signs and the use of temporary signs. * Commissioner Butler moved and Commissioner Vanderwood seconded to deny SCE 2-85 based on staff's findings and conclusions. Motion carried unanimously by Commissioners present. 5.5SUBDIVISI0. 6�Q5 BFjRRON CONST./CHATTERL _...NPO # 5 Requ o davi e a 1.7 acr into 10 lots ranging between 5,000 and 5,500 square feet. Located: SW corner of Bonita and SW 79th Ave. (WCTM 2S1 1280, lot 2400). Associate Planner Liden reviewed the proposal and made staff's recommendation for approval with 13 conditions. 3 PLANNING COMMISSION MINUTES June 4, 1985 Page 5 APPLICANT'S PRESENTATION o Les Ba'.siger, PO Box " 388, Wilsonville, OR. , objected to the requirement for a bikepath. Also he was concerned about the half-street improvements for Bonita Road. Ne stated the project would not be buil&,ble with the cost to do public improvements on Bonita. o Tom Burton, Burton Engineering, 302 Tigard Plaza, stated that they would be willing to sign a non-remonstrance agreement for Bonita, but felt the whole street should be done at one time, not piece meal. PUBLIC TESTIMONY o No one appeared to speak. PUBLIC HEARING CLOSED o Commissioner Butler asked about getting a SDG rebate. Frank Currie stated they could apply for rebate on extra capacity improvements. o Discussion followed regarding - project being designed for solar efficient homes and for the alignment of 79th Ave. with Fanno Creek Drive. Discussion regarding requiring a non-remonstrance and City Council directive for half-street improvements. * Commissioner Vanderwood moved and Commissioner Owens seconded to approve S 6-85 based on staff's findings and conclusions. Motion carried unanimously by Commissioners present. 5.6 SUBDIVISION S 7-85 MILTON BROWN NPO # 5 Request for preliminary plat approval to divide a 28.36 acre parcel into 14 lots ranging between 26,136 and 66,211 square feet. Located: 7415 SW Bonita Road (WCTM 2S1 12AB lot 1500; 2S1 12BA, lot 100; 2S1 1 lot 1400). Associate Planner Liden made staff's recommendation for approval with 16 conditions. Noting that one of the conditions was that the applicant must obtain sensitive lands approval. APPLICANT'S PRESENTATION Tom Burton, 302 Tigard Plaza, stated that the street was the only thing in the floodplain and that they felt they could make the proposal work. He was available to answer any questions. PUBLIC TESTIMONY o Sterling Marsh, 14090 SW 80th Ct. , Tigard. His major concern was the Sensitive Lands Permit. a a PLANNING COMMISSION MINUTES June 4, 1985 Page 6 Alum TRANSCRIPT FOit SUBDIVISIONS 645 FOR $ARROM COMSTiUCTIONICHATTERLEY PLANNING C"ISSIOM HEARING JUNE 4. 19M President-Mayen, "Item 5.5." a LIDEN, "This is a: proposal for a 10 lot single family residential subdivision on the SW corner of Bonita Road and 79th. And the Commission recently reviewed a Comprehensive Plan change. , Zone Change for this property to go from, from well uh R-4.5 zoning to R-7. This proposal has lots that will range between 5,000 and 5500 *quare foot. Access by way of one cul-de-sac onto 79t-h Avenue. There was a subdivision that was approved by the Commission, see if I have a data here, July in 1981, with essentially the some design, uh atthatpoint though, they where proposing some attached single family units. And in this case we are just talking about detached homes. Uh, we have recommended approval of- .this,.. of this development subject to the conditions that we have listed." MOEN, "Okay. could we hear the applicant"presentation please." BALSIGER. "My name is Les Balsiger, at Po Box 388, Wilsonville, Oregon, I'm � from Barron Construction Company. Having looked over the staff report, uh. I'm in agreement with just about everything you've got in here except for one exception. The requiring of half street, I met with the MPO by the way too. that's one of the first things that I did." MOEN, "Good." BALSIGER, "I thought that would be a good thing to do. And they asked for a sidewalk 'along here along 79th, which wa've. aEgreed to, and that is a condition of staff's report. Along with the half-streetimprovement along 79th, and we fully agree with that finding. The one problem that _we. do haeve is that. to 0 put a half-street -improvement along Bonita Road and along 79th s do atll this other stuff, your going to put a economic hardship on the subdiv3sfon�°rand the subdivision, quite. frankly, can't carry the, loss, we wIould come, out about 25,000 dollars in -hard cost to us. And then.you bray lots for' 17 to 19 000x w E{ I dollars engineering. So what I would like to do is I would like to make an exception and ask that this. The other thing, I drove up that street tonight { again, Keith and I've talked about this. Theres only one spot and thats way down the street where they've done a half-street improvement or'a full widing of, theres one little dinkity portion of the whole bike path and there would be nothing up and down the street. What I would rather, see do, from our E : standpoint is,- and Y know that this isn't your normal procedure, a waiver from half streets, and to agree to work with a LID on that street at such time that they develop it. We could put that little half street improvement in and it sits there for 15 years and nothing else would happen up and down the street and it would deteriorate, and would have to be. the City would then automatically be_overlaid at a later date anyway. But it's uh. I engineers going to address some of that in a minute. We're in, I object, I guess a little bit to the, let see, what is it, I don't have any problems with dedicating the right-of-way along Bonita Road, but I have, I have financial considerations on whether or I'm going to, I have a option on, the property, whether I close .the property or not is based on, on what is going to cost us to develop it. ' We're putting in somewhere, 540 lineal feet of half-street _ improvements and`230 feet of, or 250 feet of arterial improvements and thats a huge economic thing to bear by one 10 lot subdivision. That's my main concern. I'm in agreement with preserving the trees, and the rest of which we are going to do, that we have a in house rep, I'm a builder. I'm going to I. build on all 10 of these lots, we're architecturally design our homes to keep the maximum number of trees, so on the total, with all the rest of staff's s proposal. I'm going to do a nice development here. We are also going to put a cedar fence in all the way along Bonita Road which wasn't part of the staff's requirement. thats what I'm doing to do myself. So I guess what I would like to ask is for a little relief, perhaps theres someway we could do with remonstrance along Bonita Road or agree to participate in an LID or something along that effect so that the improvement could be spread out among, along the F: whole street not just on this one little piece of property. I guess owning a 1 corner lot is kind of a problem. If I was one lot in I wouldn't have this problem." t MOEN, "Alright, okay, thank you Mr. Balsiger. Okay, , Mr Burton are you 1 speaking for the applicant? t - 2 BURTON. "Just a short thing. My name is Tom Burton and I'm with Burton Engineering at 302 Tigard Plaza, and. I just .wanted to add a little bit to uh. that last -said about uh, the half-street improvements being a hardship to carrying this much on two collector streets. We're just unlucky enough to be on a corner, and I uh. in the past wa've gone, I guess the policy changes from time to time. -T. know in the past we've improved and then we have sign the non remonstrance agreement. And it seems, it always seemed to me that something like' this' it would be better to uh, to improve a big stretch all at once and I guess its just a matter of financing and in a case of a collector street, uh, when you try to, to basically, , I guess, your taxing each person for his segment and I think thats fair on a, on a regular residential street, but on a collector street you have cars that actually come from long distances and its more a overall problem that would fit into a LID, as far as financings concerned. It would be like, uh, living along, you know, a real bad-i-fied example, is if you lived along 1-5 and they said, well you've got a 100 feet of frontage here so you've got to build this part of it. Uh, well we're not quite this bad here. That the visual idea. Thats all I've got to say." MOEN, "Thank you Mr. Burton. Uh, there isn't any, is there anyone from the NPO here. Okay, theres no one else signed up for the issue, so I think we can go right to closing the public hearing on, Commissioner's if you have some questions now is the time." BUTLER, "A couple of questions." MOEN. "Mr. Butler." BUTLER. "One is on, .isn't there a policy on major collector streets, when there to'be improved that the City of Tigard pick up the excess above the local street standard, or how, I though there was some kind of a . . . FRANK CURRIE, "The applicant or the owner is eligible for a rebate of his SOC' costs up to the amount that he spent on extra capacity for the street. BUTLER, "Okay, I knew there was something, but I didn't know laughter . . - 3 r.r_ MOEN, "You want to translate that for us. :i CURRIE, "I- think it ,cost him 500 dollars a lot for 'SQ_Cs. -hers ;got- 10 lots, thaits "5,000 ;dollars that. he spends. Zf'lie -spends 5,000 dollars or'Aore'on the i extra caapacity •portion of 'Bonita Road he would be eligible.,for a i^ebate of that 5.0 dollars. If he only spends 4#'000' in would only be eligible for a rebate of 4.000." BUTLER, "Okay, I just wanted to make that clear, because I know that x CURRIE, "Its and after the fact, after the fact thing. He pays the, well he s can do it as a credit also, uh, which means he just would'nt have to pay the 400 dollars, or if it worked out he might have to pay 50 dollars or 75 dollars per lot instead of the 500, depending on what the cost of the extra capacity portion of Bonita was. And the Council has to approve that." MOEN. "Okay, He would be responsible than for providing his portion of Bonita Road up to a standard that would be in `effect the ordinary subdivision type . f streets." t LIDEN, "Local streets." MOEN, "Local street standards." i LIDEN, "Then anything above that MOEN, "Anything above local street .standards is. that -would be, so he's really responsible for. the same amount of, how should I say, improvements, as would be required if this was on as ordinary, ordinary local street, if he had two frontages on local- streets. Any other questions?" - VANDERW000,'. "T have at'questioh of the applicant if I coup# Please." 1�90EN "Okay, i:ot ph$'�b oner. Vanderro�oad. " . c� _ 4 VANDERWOOD "Okay, but are you going to be taking.'out trees just forthe sake of taking"out. BALSIGER, "No, absolutely not, we're going to keep every single treethat we can. I hired, I have on my staff a architect thats going to design. I brought some, prospectively we are into architecturally designed homes and we do a very good job of it. We're going to keep:and many trees. thats why I'm in agreement with the staff's requirement that anything over 6 inches in diameter will be marked on a asap and every effort will be made to preserve as many of those as possible. VANDERWOOD, "I was just curious." BALSIGER, I wish there were more trees on there, but I didn't butcher of property-" VANDERWOOD, "Yes. I know you weren't. I know you didn't. I just. the last time we approve3;the'-subdivision they leveled it and . . . ." BALSIGER, "That's what attracted me to the property was, there was another parcel _I could have bought in Tigard, but they, were all just plain field. I dike this,. VAWERIO" "Okay." P'�EN, . "QuQstior`e. Wi-_, approve, I don't know if your,• familtar. with -_the si�diviston. tha�t'e � oast :approved. To the best of your: knowleds e,as there ' ah .different t lyi4' i sof .the ,Xa.Vout than in this origjiME';" VANDERWOOD, "Yes there is." BALSIGER, "Yes." MOEN,; "Can you just comment on that." several people talking . . . . BALSIGER, "I believe I have the other one here with me. The other one had, I think, some flag lots or some weird lots up here . . . . . . . . cul-de-sac. . . .several people talking. . . . duplexes in here and here and I feel that single family homes are much more appropriate for the neighborhood . . . . . ... MOEN, "Commissioner Vanderwood, you have a questions." VANDERWOOD, "Yes, pretty much to Frank, uh, whats going to happen with the alignment of 79th and Fanno Creek. This doesn't look like its addressing that?" CURRIE, "Yes, I believe it is, theres, you' ll notice there Fanno Creek Drive has a jog in it towards 79th and we've and we've asked that 79th be aimed towards Fanno Creek Drive (laughter; now let me qualify that, in that, that the requirement in the code is that intersections be across from each other directly, or be at least 300 feet apart. Well that applies to new subdivision not to existing criteria. Fanno Creek Subdivision is, Bonita Firs is the name of it, that was already approved when we managed to get it aimed over toward 79th, with the condition that we would ask that 79th be aimed towards VANDERWOOD "Thais a long aim." CURRIE, -Fanno Creek Drive, and the Centerlines will almost match up when they meet in the middle of Bonita Road. Our thought was that theres not going to be a great deal of cross traffic, not a great deal of need to cross, most of the traffic is left turn, right turn, onto Bonita Road and off of Bonita Road. MOEN, "Is the conditions on this subdivision as stated presently, do they meet that requirement for the alignment your proposing. The drawing here doesn't show any." 6 CURRIE, "The drawing does not show the other side, and I believe Keith and I have managed to find two drawings that where the same scale, and attempted to match them, it is not an ideal situation, its the best thing that we can do without moving 79th Street over 50 or 60 feet and wiping out two lots. MOEN, "The questions is, is as the proposal by staff, you've covered that. CURRIE, "Yes we have." LIDEN, ". . . . . . . in discussion and then on conditions number 9 it says that street design for Bonita Road, 79th and Fanno Creek Drive shall be approved by the City Engineer, and in the discut ,lon portion we talked about the types of things that we are looking for." VANDERWOOD, "All for the sake of the swimming pool, huh?" MOEN, "Could you address the, briefly, the non-remonstrance issue versus LIDEN, Well Frank can probably help me out on this as well. The last time the non-remonstrance issue came up, well I guess it comes up at staff level almost everytime we have a situation like this. But, the last time it was before you it was for Puget Industries, which is on Bonita Road as well. And, uh, that case went to City Council specifically regarding, well do we want a non-remonstrance agreement or do we want half-street improvementsandCity Council, at least staff feels gave us clear direction, that we want the half-street improvements. Unless there is engineering reasons, that says there is no way we can do it now. So. MOEN, "Okay. VANDERWOOD, "The half-street have been done across the road, so." CURRIE, "I think if it weren't for that, I would probably would say there are some pretty good reasons. Two reasons that the Council allows the City f' Engineer to not require improvements on the ground, as we've done here, are 7 for drainage and for topography. The otherside of the street is already -street on this side established with the half-street. And in fact, doing half problem there will enhance the drainage, we have a little bit of a drainage p now and this will solve it. So, with guidelines that the Council has given me, and at least take up; support of the other cases along the same street, uh, Council seems to be pretty firm on that. MOEN, "Any further questions, further comments "I ' don't see any other way than to require the half-street PETERSON, street improvements, unfortunately this particular piece of ground is, improvements. MOEN, ,commissioner Campbell." CAMPBELL, "I agree." MOEN, "Commissioner`Leverett." LEVERETT, "Same." MOEN, "Commissioner Owens." OWENS, "I agree with wants been said." MOEN, "Butler." BUTLER, "Nothing, except that it be noted that they are entitled to a rebate somewhere." VANDERWOOD, "I think it looks nice, it looks a lot better than what it did before. I would like to see it go in. It is unfortunate with the half-street, but with the other side developed. MOEN, "Could we have a motion." - 8 - 3 a VANDERWOOD, I _moved that we approve subdivision S 6-85 with the findingsand conclusions of staff." _S MOEN, Okay, can I have a second?" OWENS, "Second." MOEN, "Okay, we have second any further discussion? All those in favor of the motion that has been made a seconded signify by saying aye. ' (Commissioners Moen, Owens, Butler, Peterson, Campbell, Leverett, and Vanderwood aii _ rooted aye.) Those . opposed. (none). ' Motion carries unanimously. Thank you. 1578P dmj 9 -` ��k STAFF REPORT AGENDA ITEM 5.5 JUNE 4, ' 1985 - 7:30 P.M. f TIGARD PLANNING COMMISSION FOWLER JUNIOR HIGH SCHOOL - LGI 10865 S.W. WALNUT TIGARD, OREGON 97223 A FACTS 1. General Information CASE: Subdivision 5 6-85 REQUEST: To divide a 1.7 acre parcel into 10 lots ranging between 5,000 and 5,500 square feet. COMPREHENSIVE PLAN DESIGNATION: Medium Density Residential ZONING DESIGNATION: R-7 (Residential, 7 units/acre) APPLICANT: Barron Const, Co. OWNER: Jim & Rita Chatterley P.O. Box 388 411 1st St. Wilsonville, OR Filmore, CA 93015 LOCATION: SW corner of Bonita Road and 79th Avenue (WCTM 2S1 12BO, Tax Lot 2400) 2. Background On July 23, 1981 the Planning Con,*.ssion approved a 10-lot subdivision which was intended to feature several attached single family units (S 2-81). . This preliminary plat approval expired after one year. In 1983, the zoning of the property was changed from R-7 to R-4.5 in conjunction with the City's new Comprehensive Plan. On May 6, 1985, the City approved a Comprehensive Plan Amendment/Zone Change to re-establish the Medium Density/R-7 designation (CPA 6-85/ZC 7-85). 3. Vicinity Information The area north of Bonita Road and east of 79th Avenue is zoned R-12 (Residential, 12 units/acre). Except for the property directly north, the parcels included in this zone are not fully developed. The properties to the south and west are zoned R-4.5 (Residential, 4.5 -` units/acre) and consist of small acreage homesites. 4. Site Information The property is undeveloped and , contains a significant number of large trees. The applicant is proposing essentially the same lot and street �.= arrangement that received preliminary' plat approval'in 1981. Access for y; e: ST - ,:,•,. AFF. REPORT - S 6-85 PAGE 1 E� } all ten lots will be provided by a short cul-de-sac that intersects with z 79th Avenue. Water and sewer facilities are available on Bonita Road 1 and/or 79th Avenue, 5. A enc and NPO Comments The Engineering Division has the following comments: a, Bonita Road and 79th Avenue are classified as a major collector and minor collector- respectively. Each will require a 30 foot b -way dedication from centerline and half-street right-of ctor street standards. Bonita Road improvements to relevant colle is also designated as a bike route. b,` Section 10.164.030(g) states that "T" intersections -involving mum streets shall belgdesigned with collector and arterial designing lainew offset of 300 feet. Though this proposalbe street, the issue of conflicting taring ovemrovements forent oBonita addressed in the design o f e Road and 79th Avenue. The Division will prefer to have 79th Avenue and Fanno Creek Drive across from one another even if 79th Avenue is not perpendicular to Bonita Road. C. Mitigation of the sightAtte finished grade design.east of 79th Avenue shall be addressed d. Direct access from any of the lots to Bonita Road or 79th Avenue shall not be permitted. �. The Building Inspection Office and NPO 05 have no objection to the � proposal. No other comments have been received. B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals 21and •8?la3a 10; Tigard Comprehensive Plan policies 2.1.1, . and Community Development Code Chapters 18.52, 18.160 and 18.164. 160 The Planning staff concludes that the proposal is consistent with the applicable Statewide Planning Goals based upon the following findings: 1, Goal #1 is met because the City has adopted a Citizens Involvement e program including review of all development applications, dd tion, all bythe Neighborhood Planning Organization (NPO) notice requirements were meta 2, Goal #2 is met because the City applied all applicable Statewide Planning Goals, Comprehensive Plan policies and Development Code requirements to the application. STAFF REPORT - S 6-85' - PAGE 2 L 3. Goal #10 is satisfied because the proposal will provide for �.- housing as contemplated by the Comprehensive Plan. t The Planning staff concludes that the proposal as submitted, or with minor modifications, is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below: 1 Policy 2.1.1 is satisfied becausetheNPO and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's proposal. 2. Policy 3 .5.4 will be met because the required half-street improvements for Bonita Road will accommodate the future bike lane. 3. Policy. .. 7.1.2 is met since adequate water and sewer ' (sanitary/storm) facilities are available. 4. Policy 8.1.3 will be satisfied because the necessary right-of-way dedication and street improvements shall be a condition of final plat approval. The Planning staff has determined that the proposal is consistent with the relevant portions of the Community Development Code based upon the findings below: 1. Chapter 18.52 is satisfied because the proposal meets the minimum lot size and other related requirements of the R-7 zone. 2. Chapter 18.160 is satisfied because the application complies with the requirements set forth of the submission and approval of a preliminary plat except for the location of trees. All trees that are 6 inches or larger in diameter shall be identified prior to final plat approval and any cutting of said trees shall be approved by the Planning Director. 3. Chapter 18.164 will be satisfied during the final plat approval process. The preliminary plat indicates that all City standards can be met. C. RECOMMENDATION Based upon the findings and conclusions above, the Planning staff recommends approval of S 6-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO ISSUANCE OF BUILDING PERMITS. 2. Standard half-street improvements including sidewalks, curbs, streetlights, storm drainage and utilities shall be installed along the S.W. Bonita Road frontage. Said improvements along S.W. Bonita Road shall be built to major collector street standards and - shall conform to the centerline alignment as established for the City in County Survey 20,387. C_' STAFF REPORT S 6-85 PAGE 3 3. Standard half-street - improvements including sidewalks, curbs, ~ streetlights, storm drainage and utilities shall. be installed along the S.W. 79th Avenue frontage. Said improvements along S.W. 79th Avenue shall be built to minor collector street standards. 4. Seven (7) sets of plan-profile public improvementconstruction plans and one (1) itemized construction cost estimate, stamped by a registered Professional Engineer, detailing all proposed public improvements shall be submitted to the Engineering Section for approval. 5. Sanitary sewer plan-profile details shall be provided as part of the, public improvement plans. The sewer shall be extended to the south boundary to provide for future development along S.W. 79th Avenue. 6. Construction of proposed public improvements shall not commence until after the Engineering Section has issued approved public improvement- plains. The ,Section will require posting- of a 100% Performance Bond, ' the payment of a permit fee and a sign installation/streetlight fee. Also, the execution of a construction compliance agreement shall occur prior to, or concurrently with the issuance of approved public improvement plans, SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC INFORMATION REGARDING FEE SCHEDULES BONDING AND AGREEMENTS 7. Additional right-of--way shall be dedicated to the City along the S.W. Bonita Road frontage to increase the right-of-way to 30 feet from centerline. The description for said dedication shall be tied to the existing right-of-way centerline as established by County Survey 20,387. The dedication document shall be on City forms and approved by the Engineering Section. DEDICATION INSTRUCTIONS ARE ENCLOSED. 8. Additional right-of-way shall be dedicated to the City along the S.W. 79th Avenue frontage to increase the right-of-way to 30 feet E from centerline. The description for said dedication shall be tied to the existing right-of-way centerline as established by County Road No. 933, The dedication document shall be on City forms and approved by the Engineering Section. DEDICATION INSTRUCTIONS ARE ENCLOSED. 9. - The street design for the Bonita Road/79th Avenue/Fanno Creek Drive shall be approved by the City Engineer. 10. Street Centerline Monumentation a. In accordance with ORS 92.060 subsection (2), the centerlines of all street and roadway right-of-ways shall be monumented before the City shall accept a street improvement. STAFF REPORT S 6-85 - PAGE 4 31, b. All centerline monuments shall be placed, on the surface of the final'A,C. lift. t c The following centerline monuments shall be set: (1) - All centerline-centerline intersections. Intersections created with "collector" or other existing streets, shall be set when the centerline alignment of said "collector" or other street has been established by or for the City: (2) Center of all cul--de-sacs; Curve points. Point of intersection (P.I.) when their position falls inside .the -limits of the pavement otherwise beginning and ending points (B.C. and E.C.); - (4) All sanitary and storm locations shall be placed in positions that do not interfere with centerline monumentation. 11. The "basis of bearings" for the ` Plat or Survey shall be County Survey No. 20,387, which is a part of the Tigard 'Field Survey Network. A reproducible copy of the boundary survey shall also be submitted. 12. After review and approval by the Planning Director and City Engineer, the Final Plat shall be recorded with Washington County. 13. This approval is valid if exercised within one year of the final decision date. PRE AREO BY: Keith Liden AP OVER BY: William A. P9onahan Associate Planner Director, Community Development (KSLpm/1408P) IV Y STAFF REPORT:- S 6=85 - PAGE 5 t \ arrop CONSTRUCk.JN P.O.BOX 388 WILSONVILLE, OREGON 97070 . 682 -3023 MARA WOODS is a 10 lot subdivision of a 1 .70 acre parcel located at the SW Corner of Bonita Road and SW 79th Avenue in Tigard. The entrance will be from SW 79th Avenue, to minimize traffic impact on Bonita Road. A 6' high cedar fence will be constructed along the property line on Bonita Road to enhance the livability of those lots that border on Bonita Road. All Homes will be detached single family on 5,000 to 5,500 sq. foot lots in accordance with the recent zone change. . The homes will be sited on the lotto preserve s the maximum number of trees that are on the property. 3 Of ♦w ■oao i L-1 � gra � r � a l..••��\ , �`,%� _ __ Lj s s.r. DORSURN *LACE 39 p Qyy�4� fY ` � •x , ' •T 11HL r; p x,11 1Y s — 12 9 °14 13 a Wt *T T 1 E y _4 7* t• 7' CITY OF TIGARD, OREGON t` COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 22, 1985 AGENDA ITEM #: DATE SUBMITTED: July 18l 1985 PREVIOUS ACTION: Council Discussion ISSUE/AGENDA TITLE: Hall Street on July 15,_1985 Baptist Church Code PREPARED BY: WAM REQUESTED BY: Rev. Harris DEPARTMENT HEAD OK: CITY ADMINISTRATOR: POLICY ISSUE �_..... ....� Temporary Uses allowed by the Community Development Code do not include the addition of temporary housing units within residential zones. The Hall Street Baptist Church proposes to house some temporary campers at the site associated with volunteer help which will be involved in building a new church. INFORMATION SUMMARY The Hall St. Baptist Church has requested that the City Council interpret section 18.140 of the Community Development Code to allow temporary residences, campers, to be placed on the site of their current church construction project. Attached are findings prepared by Attorney John E. Schwab which support the Church's interpretation of the Code. The Council x should review the finding and determine if the finding justify the Code interpretation. ALTERNATIVES CONSIDERED 1. Accept the findings and interpret the Code to allow the temporary structures 2. Prepare modified findings to interpret the Code to allow the temporary structures. 3. Determine that the code does not justify interpreting the Code to allow the structures. S!"ZGrST,ED ACTION The staffrecommendsthat the Council review the proposed finding in relation to 18.140 of the Code. The Council should direct that the findings on this isolated case allow for temporary campers, however, such temporary residential units are not allowed on individual residentially developed lots. 1626P dm3 McCLURE & SCHWAB ATTORNEYS AT LAW 9250 S.W.TIcARD AVENUE CHARLES J.MCCLURE TICARD,OREGON 97223 JOHN E.SCHWAB TELEPHONE(503)630-4108 July 17, 1985 William A. Monahan Director Of ,Planning and Development City of Tigard 12755 S.W. Ash Tigard, Oregon 97223 RE: Ball Boulevard Baptist Church Dear Mr. Monahan: This 'office represents the Hall Boulevard Baptist Church with respect to the church's need for a temporary use, permit. The permit would be to allow visiting church members to park campers or travel trailers at the church building site for short periods of time during the next few months while the church is being constructed. We would like to make the following points regarding _findings that could be made to support such a permit application: 1. This use should be viewed as- a use "directed towards a specific event", pursuant to Section 18.140.010(a) (1) of the Community Development Code. 2. The temporary use process has been interpreted as pertaining only to commercial uses. There exists a need for some flexibility in this interpretation to allow for reasonable temporary residential uses. 3. In this case, the proposed use is not purely residential; it involves the construction of a church building which happens to be in a residential zone. 4. The proposed temporary use is small in scale and would not be detrimental to the neighborhood or the community at large. 5. In fact, the proposed temporary use, by;allowing for the growth and development of the church' congregation ` and physical plant, would be of benefit to the community at large. �5 nY E aP<'Y F� MCCLU RE 8 SCHWAB ATTORNEYS AT LAW 4� Mr. William A. Monahan July 17, 1985 - Page 2 We would ask that findings be made and a permit issued with whatever reasonable notice requirements and conditions the City deems advisable. Sincerely, n E. Schwab JES/khj cc: Hall Boulevard Baptist Church yx, rz. �=� y 13; t 1 18.140 TEMPORARY USES r~ 18.140.010 Purpose (a) The purpose of this Chapter is to establish standards for the approval of three types of temporary uses: (1) Uses that are seasonal or directed toward a specific event; (2) Uses which are occasioned by an unforeseen event; and (3) Sales offices and model homes in conjunction of the sale of homes. (b) This Chapter is not intended to be a way to circumvent the strict application of the use districts. Therefore, time limits are to be strictly enforced. This Chapter is not intended to apply to garage sales. (c) This Chapter does not apply to seasonal and special- events conducted by and totally for the benefit of aTigard based non-profit organization. 18.140.020 Approval Process - Seasonal Use Unforeseen Event (a) Except as provided in 18.140 for temporary sales offices and model homes, the Director may issue a ' Temporary Use permit subject to the following: (1) Approval of the request shall be for a period not to exceed 80 days from the time of issuance; (2) The Director shall make findings that all of the applicable approval criteria have been satisfied or can be satisfied through conditions of approval; and (3) Notice shall be given as provided by 18.32.120 and an appeal may .be taken as provided by 18.32.310(a). (b) The Commission may approve a Temporary Use permit subject to the following: (1) Approval of the request shall be for a period not to exceed six months from the date of final approval; (2) The Commission makes findings that -all of the applicable approval criteria have been satisfied or can be satisfied through conditions of approval; (3) Notice . shall be given as provided by 18.32.190 and a etition for review may be taken r . p y as provided by 18.32.310(b) and (4) The apprpval shall not be subject to renewal. yn CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 22, 1985 ___ AGENDA ITEM ##: DATE SUBMITTED: July 18, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Little League Field Maintenance Discussion PREPARED BY:, William A. Monahan _ REQUESTED BY: DEPARTMENT HEAD OK CITY ADMINISTRATOR: INFORMATION SUMMARY ' The Tigard Little League requested and received support from the City Council to improve the playing condition of the baseball diamonds at Cook Parc prior to their tournament. On July 1, a meeting was held with the Little League officials when the League committed to contacting all parties having field reservations to request that alternative arrangements be made so that they could initiate a seeding and watering program from July 8 20. ; We emphasized that if 'those parties having valid reservations could not accommodate the League's request, the program could not begin. The League agreed. Since that time, conflicts have arisen as the League did not secure the permission of all the parties involved to use alternate fields. The attached information illustrates the problems which we have encountered at the staff level as the result of the League's failure to fully live up to it's commitment. We bring this to the Council's attention so that we may discuss ' a how to avoid any future problems of this kind. ALTERNATIVES CONSIDERED 1. Discuss the issue of field use and the priority to be given to the Little League, 2. Take no action. SUGGESTED ACTION The staff suggests that the Council discuss the issue of ballfield use and the priority to be given to 'the Little League. The Council may direct the staff to prepare recommendations for future reservation of fields by the League. (WAM:br/1625P) i C _ . AMBER FOODS 12970 SW Hall Blvd.,P.O.Box 23700 Tigard,Oregon.USA 97223 City of Tigard r tso3lss*-30e6 P.O. Box 23397 Tigard, Oregon 97223 Attn: Billie Rawlings i Dear Billie, Per our conversation this morning I am thankful to the City of Tigard for their prompt offer of a full refund for the softball fields 1 & 2 we had reserved for last Sunday the 14th of July. It was very unfortunate that this situation had to come un. I -am very disappointed in the Tigard Little League Organization. E-)ecially after they unsucessfully tried to work out other arrangements to have our, company reschedule it's planned annual softball tournament. It appears they solved their problem by ignoring the plans of others and going ahead with their reseeding and watering schedule unauthorized. This left my company teams showing up first thing Sunday moring prepared for _a great day only to find the fields roped off with big signs demanding we stay off the fields we had reserved and paid money for. As insurance against us even thinking of playing them, by the looks of the wet pavement, they had recently heavily watered the area producing a good 4 " deep mud in the dugouts and infields. No way could we play on these fields. This, unfortunately, makes the City of Tigard and me look bad because we just disappointed the 150 people who showed up of our Company Softball Tournament and Picnic that has always been held Park-. a , ,_ n.,,. at Cool: i ark-. I dont want to try to find anc,tilii pare.. Cciok- arl is perfect for us. But I sure don't want to plan and reserve months in advance for another let down like this. I don't envy the situation you seem to have on your hands with the people of Tigard Little League. But I hope this can be resolved satisfactorily before next summer. Thank you. Amber Food Corporation Wendy rown Vice Pres dent CITY No. C ITY O F T I G A R D Receipt No. L 5 P.O.Box 23397 Information Only: { .. 12420 S.W.Main Tigard,Oregon 97223 (503)639.4171 PARK, R,E/SERVATION REQUEST 1. FACILITY 2. DATE REQUESTED 3. HOURS AM AND AM PM PM 4. NAME OF ORGANIZATION AF�') � �j V" ESTIMATED NO. L�t 5. PERSON IN CHARGE PHONE(Work) (Home) ADDRESS 125lb 6. TYPE OF ACTIVITY(PICNIC,DANCE,WEDDING,MEETING,SOFTBALL,ETC.) 7. WILL ALCOHOLIC BEVERAGES BE SERVED? yeW No ❑ IS O.L.C.C.PERMIT REQUIRED? Yes ❑ No' PERMIT OBTAINED? Yes ❑ No IH' 8. IS THIS A FUND RAISING ACTIVITY?Yes ❑ No fid' 9. WILL ADMISSION BE CHARGED? Yes ❑ No [B'*� 9a. HOW MUCH? 10. FOR WHAT PURPOSE WILL FUNDS BE USED? 11. HOW WILL EVENT/ACTIVITY BE ADVERTISED? —J Mt%1rG[3yL�-� ^ (Please att ch any fliers,If available) 12. IS ACTIVITY FOR MEMBERSHIP ONLY? Yes ❑ No Lo 13. OPEN TO THE PUBLIC? Yes ❑ No o 14. SPECIAL REQUEST(ELECTRICITY,TABLES,SIGNS,ETC.) ALEA 15. 1 HAVE READ, UNDERSTAND AND AGREE TO COMPLY WITH ALL THE RULES AND REGULATIONS SET FORTH ON THE BACK OF THIS FORM AND THE POLICY SHEET. I FURTHER AGREE THAT I AM OF LEGAL AGE AND WILL BE PERSONALLY RESPONSIBLE FOR THE REPAIR OF DAMAGE TO EQUIPMENT OR FACILITIES AND FOR REPLACEMENT OF STOLEN EQUIP ENT. SI NATUR DATE FOR OFFICE USE ONLY A. Approve. B. Denied By: 7�--C. Reason o t - D. Classification: Fee: au E. Conditions of Use: 4178 0- White-Individual,Yellow-Office File July 15, 1985 _ 9:20 A.M. I received a call from Wendy of Amber Foods. She stated that they had their picnic yesterday, and Little League had seeded the ballfields and watered them to the point that there was mud four feet deep, and made them unusable. She said they 'tried to use the soccer fields, and were made to leave because a group that usually uses the soccerfields had it and made them move I requested that she write me a letter and we would have that part of her fees refunded to her. Billie Rawlings, Secretary, Community Development Department Or Request No. CITYO P9 S 1 Receipt No. 30 5 P.O.Box 23397 Information Only:- ...... 12420 S.W.Main Tigard,Oregon 97223 (503)639.4171 PARK RESERVATION REOUE T 1. FACILITY 00D 2. DATE REQUESTED ;�y- .17 19 S 3. HOURS— =5e,.:. AAA PM 4. NAME OF ORGANIZATIONSVU94�'� —e ?5PPUA uES4MATEDN0. d_ 5. PERSON IN CHARGE I nti IPHONE(work) '7s (Horne) ?-fz ADDRESS 9190 6. TYPE OF ACTIVITY(PICNIC,DANCE,WEDDING,MEETING,SOFTBALL,ETC.) ff' IAC-Yr iG '�f^ S 0c.Of 7. WILLALCOHOLIC BEVERAGES BE SERVED? Yes ❑ No–[� iS O.L.C.C.PERMIT REQUIRED? Yes ❑ No ❑ PERMIT OBTAINED? Yes ❑ No ❑ 8. IS THIS A FUND RAISING ACTIVITY?Yes ❑ No 9. WILL ADMISSION BE CHARGED? Yes ❑ No 9a. HOW MUCH? 10. FOR WHAT PURPOSE WILL FUNDS BE USED? 11. HOW WILL EVENT/ACTIVITY BE ADVERTISED? vuUttk Cle lease attach any flyers,If available) 12. IS ACTIVITY FOR MEMBERSHIP ONLY? Yes W"No ❑ 13. OPEN TO THE PUBLIC? Yes ❑ No 14. SPECIAL REQUEST(ELECTRICITY,TABLES,SIGNS,ETC.) "�. �- o 15. 1 HAVE READ, UNDERSTAND AND AGREE TO COMPLY WITH ALL THE RULES AND REGULATIONS SET FORTH ON THE BACK OF THIS FORM AND THE POLICY SHEET. FURTHER AGREE THAT I AM OF LEGAL AGE AND WILL BE PERSONALLY RESPONSIBLE FOR THE REPAIR OF DAMAGE TO EQUIPMENT OR FACILITIES AND FOR REPLACEMENT OF STOLEN EQUIPMENT. GN E DATE SI •a•••e •.er•••••••••�-•r•••�•�••a•••��•••••e••u• .••♦s•••s•••a••••••••s�•a•••••••••- FOR OFFICE USE ONLY . G�,. A. Approver!By: - B. Denied By: C. Reason D. Classification: Fee: s E. Conditions of Use: :g .;r 4178 White,•individusl;Yellow•Office File July 2,xxn*Ix4aiYxAvxk Rfi I spoke with Mr-. Beckman of the Southwood Park Free Church today. He was quite upset and,advised 'me that Colleen Schaefer had contacted him on July 1 and advised ' - him that they were not to use Ballfield 41, as the City was going to be watering it. He said thathetold her that they had paid to use Ballfield #1, and they would use it. She said it .would be wet, and they would be playing in the mud, and that they could use the soccer field instead. That a portable ;jackstop would be put up for their use. I advised him that Mrs. Schaefer was to give them the option to use the soccer field, as had been discussed with Mayor and staff on Monday afternoon. He said that she did not give him the option; but-had told him that is what he will be doing. I,advised him that I would look into it and get back to him.- He asked that I contact his wife, as she is the one who had been handling the reservations for the church, and he had just happened to answer the phone. July 3, 1985 I contacted Mrs. Beckman and she explained to me that,they were pretty upset at the way Mrs. Schaefer had given them no choice, and had not explained the reason for wanting them off the ballfield, just that the City was going to water it. Mrs. Beckman also reminded me that they had paid their reservation fees with us and had a sort of contract guaranteeing the use of that ballfield, and that it was located next to the picnic area that they had also reserved for their church picnic, and that they had small children that would be playing in the play area, and had felt comfortable that they would be able to play ball and keep an_ eye on their children at the same time. That the soccer field put them completely out and away from the area that they had reserved. I explained to Mrs. Beckman the reason for Little League needing to water the fields, and what had come about from the two meetings with them. I also advised her that she was to be given the option to play on the field they had reserved. After more discussion, it was determined that I would contact John McShane and advise him that this group would be using Ballfield #1 on Sunday, July 7, as originally agreed, and if they had a problem at all with that ballfield, they had the alternative of using the soccer field ballfield as a last resort, and if they have problems with this on Sunday, we would refund the $10.00 to them. a She was very appreciative, thanked the City for trying to continue with its' service to the citizens both'< in and out of the City. _ k July 3, 1985 Billie Rawlings. MEMORANDUM CITY OF TIGARD,'OREGON TO: Mayor and City Council July 17, -1985 FROM: Loreen Wilson, Recorder SUBJECT: Sidewalk Policy Discussion ° Please bring the material from your 7/15/85 Council packet for the meeting of the 22nd. There was an ordinance and memorandum from Legal Counsel. If you need copies, please contact me. lw/3006A z, Nil O'DONNELL. RAMIS. DATE July 15, 1985 # ELLIOTT & CREW ATTORNEYS AT LAW To Tigard City Council 1727 N.W. HOYT STREET { PORTLAND. OREGON 97209 FROM City Attorney- 4 (503) 222-4402 RE Liability for Damages Arising from -'Failure to Maintain Sidewalks The Planning Department has requested that I review for the Council the vackground giving 'rise to the suggested amendments regarding sidewalk maintenance. The current Code language requires that the property owner is responsible for maintenance of sidewalks, including the clearing of snow and ice Municipal attorneys for many years had assumed that this language protected the local government from lawsuits for injuries arising from failure to maintain the sidewalk because the Coae languageclearly places responsibility on the property owner. A recent court decision reversed that assumption. The unless their court held that cities are not free from liability codes expressly ' state that the responsibility ,to' maintain the sidewalk carries with it the responsibility be liable for injuries caused by failure. to maintain the siddewalk. In order to give the City the protection from liability which we earlier thought we had, it will be necessary to adopt the proposed Code amendments: The_policy' decision for the. Council in this -y- matter-involves assigning economic responsibility for . injuries. If we donotchange the language, the City will be responsible, ' the property owner will be responsible. If we change the language, As City Attorney, we are concerned that we bring to your attention every opportunity to minimize the City' s financial risks. For issuethis reason, we have raised the and recommended the adoption of the new language. c y TVR:mch 7/15%85 a CITY OF TIGARD, OREGON ORDINANCE NO, 85--- AN 'ORDINANCE ADDING TO THE TIGARD MUNICIPAL CODE, CHAPTER 15.08. SIDEWALKS, PLACING THE MAINTENANCE AND REPAIR OF PUBLIC SIDEWALKS AND LIABILITY ON ABUTTING PROPERTY OWNERS, AND REPEALING SECTION 7.32.100 FAILING TO REMOVE ICE OR SNOW. WHEREAS, the Council finds that recent cases decided _by the Oregon courts would render the City's existing code relating to sidewalk maintenance inadequate as to protection of the public's interest in reference to assignment of liability; and WHEREAS, the Council declares its intent to assign and impose the duty to maintain and repair public _sidewalks, and the liability for failure to do so, on the abutting landowner; x NOW. THEREFORE, the Council hereby adds to the Tigard Municipal Code a new, chapter as follows: THE CITY OF TIGARD ORDAINS AS FOLLOWS: Section 1. Chapter , 15,08, Maintenance and Repair of Public Sidewalks, shall be added to the Tigard Municipal Code and shall read as follows: yZ A. puw;, se, The purpose of this chapter is to place the responsibility for the maintenance and repair of sidewalks on the abutting property owner, and to place the liability for bodily injury or death resulting from the failure to maintain or repair the sidewalk on the abutting property owner. B. Definitions. For the purpose of this chapter, the following terms shall mean: (1) "Sidewalk" means an area specifically delineated and constructedfor pedestrian use which is located behind a s^. curb,' but within the public right of way, in easements granted for public use, or on private property as a condition of development when maintained for public use. 04 C, Maintenance Repair and Liability for Sidewalks. (i) It shall be the duty of all. persons owning real property which abuts a public sidewalk to maintain the sidewalk in good repair, in a safe condition and in an unobstructed condition. Maintenance includes, but is not limited to, the removal of snow and ice and all other Lnsafe conditions. The property owner shall be liable for any , bodiI! injury or death resulting from a failure to maintain the sidewalk. ORDINANCE NO. `85- page-.1. (2) No legal action shall be maintained against the City by or for any person for an injury or loss of 'life resulting from the failure to maintain a sidewalk. Section 2: The Council hereby repeals Section 7 32.100 Failing to Remove Ice or Snow. PASSED: By vote of all Council members present after being read by number and title only, this day of 1985. Deputy City Recorder City of Tigard APPROVED: This day of 1985. Mayor -- City of Tigard l (1157P) ORDINANCE NO. 85— Pagezz2 _: CITY OF TTGARD OREGON ' COUNCIL AGENDA ITEM SUMMARY , -Jul 22 1985 AGENDA ITEM #: AGENDA OF: DATE SUBMITTED: July 17 19855 _ PREVIOUS ACTION: ;, Planning Commission Hearin Jul 9 1985 ISSUE/AGENDA TITLE: Community . — De to menu Land Use Oecisions PREPARED BY: ^Wil____a li -m A. Monahan REQUESTED BY: William A. Monahan ;1' I DEPARTMENT HEAD OK: `. CITY ADMINISTRATOR: 1 -�,y, � INFORMATION SUMMARY Commission Attached are the final aiders from the July 9, 1985, , Planning Public Nearing. ` {r 4 ALTERNATIVES CONSIDERED 1. Receive and File. 2 genda - Motion to call Motion to remove from Consent Aup for Council review at a later meeting. SUGGESTED ACTION Receive and;file. 1000P/dmj �ti CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO, 85--!�Z PC A FINAL ORDERINCLUDINGFINDINGS AND CONCLUSIONS WHICH APPROVES AN APPLICATION FOR A SUBDIVISION (S 9-85) REQUESTED BY RUSSELL KRUEGER. The Tigard Planning Commission reviewed the above application at a public hearing on July 9, 1985. The, Commission based its decision on the facts, findings and conclusions noted below. A. FACTS 1. General Information CASE: Subdivision S 9-85 REQUEST To divide 14.91 acres into 86 lots. COMPREHENSIVE PLAN DESIGNATION: -Medium Density Residential ZONING DESIGNATION: R-12 (PD) (Residential, 12 units/acre, planned development) APPLICANT: Russell Krueger OWNER: same 3515 SW Barbur Blvd. , Suite Y-1 Portland, OR 97201 LOCATION: East side of SW 135th Avenue immediately north of Morning Hill subdivision (WCTM 1S1 330C T.L. 302 and 500) 2. Background On August 2, 1984, the Planning Commission granted approval of a 150 unit apartment complex (SDR 9-84) on the subject property. This project has failed to materialize and the applicant is submitting an alternate proposal. 3. Vicinity Information Morning Hill subdivision lies to the south with an R-4.5 (Residential, 4.5 units/acre) zone applying to the lots west of Shore Drive and an R-7 (Residential, 7 units/acre) zone applying to the area east of this street. Undeveloped property zoned R-25 (Residential, 25 units/acre) is situated on the west side of 135th Avenue. The property is bordered on the east by a 10-foot wide public right--of-way, a 40-foot wide tax lot, and -a large vacant tract zoned R-4.5. Two homesites and the Brittany Square development are on the northwest side of Shore Drive. Shore Driveand Winter Lake Drive, a short segment of which will cross the northeast corner of this project, are designated as minor collector ® streets. The area north of Winter Lake Drive is designated by the City to become a portion of Summer Lake Park. FINAL ORDER NO. 85-_LZ PC S 9-85 PAGE 1 { 4. Site Information r The property is vacant, consisting of a grass field and a drainageway which includes a man-made pond. The parcel slopes downhill towards the northeast. " The applicant proposes to develop an 86-lot single family residential subdivision in two phases. Lot sizes will vary between 5,000 and 11,400 square feet. Phase I will consist of 37 lots which have frontage on Shore Drive or a cul-de-sac on the west side of Shore: Drive between Morning Hill subdivision and Brittany Square. Phase II will include the southeastern portion of the project with lots being served by a loop street with access to Shore Drive. The preliminary plat indicates the intent to utilize the right-of-way and one-half of the ownership strip which border Phase II. The 40 foot " wide ownership strip (tax lot 4200) was intended to be a public street to serve Ash Valley Tracts subdivision. However, the dedication was never recorded and the legal owner of this strip is unknown. 5. Aaency and NPO Comments The Engineering Division has the following comments: a. The northwest corner of ,tax lot 500 should be included as part of the plat and the area north of Winter Lake Drive must be dedicated as a'park. b. A non-remonstrance agreement for street and storm drainage facilities on 135th Avenue is necessary. Improvements are not required at this time because the final grade and alignment have not been determined. C. No direct access should be permitted onto 135th Avenue. d. The 10-foot wide right-of-way must be vacated and the ownership of the west half of tax lot 4200 must be transferred to the applicant prior to recording the final plat. e. In order to grade the existing drainageway, a Sensitive Lands Permit is required. f. This development is subject to surcharge agreements for sanitary sewerage service, between the City, Wedgewood Homes of Portland, Inc.- American Guarantee Life Insurance Co. , and Leron Heights Interceptor, Inc. g. Because of the minor collector status of Shore Drive and Winter Lake Drive common driveways should be utilized. Also, the corner lots on Shore Drive should only have access to local_street (Dawn Court or Dawn Drive). The Building Inspection Division, Washington County and Beaverton School District No. 48 have no objection ,to the application. FINAL ORDER NO. 85- 7 PC - S 4-85 PAGE 2 The Tigard Water District has no objection provided 130th Avenue is not - proposed to be opened at its present location. The Washington County Fire District No. l notes ' at fire hydrants must be placed within 500 feet of all residential unit NPO #7 suggests that the loop street be changed to a through street for improved vehicular access and pedestrian access to the Summer Lake Park. . B. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals 1, 2, and 10; Tigard Comprehensive Plan policies 2.1.1, 3.6.2, 6.3.2, 7.1.2, 7.2.1, 7.3.1, 7.4.4 and 8.1.3; and Community Development Code Chapters 18.54, 18.160 and 18.164. The Planning Commission concludes that the proposal is consistent with the applicable Statewide Planning Goals and Guidelines based, upon the following findings: a. Goal #1 is met because the City has adopted a Citizens Involvement program including review of all development applications by the Neighborhood Planning Organization (NPO). In addition, all public notice requirements Were met. b. Goal #2 is met because the City applied all applicable Statewide Planning Goals, City Comprehensive Plan Policies and Development Come requirements to the application. C. Goal #10 is satisfied because the proposal will provide for housing as contemplated by the City Comprehensive Plan. The Planning Commission has determined that the proposal as submitted, or with minor modifications, is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below: a. Policy 2.1.1 is satisfied because the Neighborhood Planning Organization and surrounding property owners were given notice of the hearing and an opportunity to comment on the applicant's proposal. b. Policy 3.6.2 is satisfied because the applicant and City have agreed upon the dedication of land north of Winter Lake Drive for park purposes. This land will become part of Summer Lake Park. C. Policy 6.3.2 is met because the density of the proposed development is consistent with the "Established Area" to the south (Morning Hill). d. Policy 7.1.2, 7.3.1, and 7.4.4 are satisfied because adequate water, sewer, and storm drainage facilities are available to the development. The applicant also indicates that these facilities will be provided within the subdivision as required by City standards. FINAL ORDER NO. 85-17 PC S 9-85 PAGE 3 e. Policy 7.2.1 can be met if a Sensitive Lands application is reviewed and approved. The drainageway may not be filled or graded until this review has been completed. f. Policy 8.1.3 will be satisfied when the conditions of approval relating to street improvements for 135th Avenue are completed. . The Planning Commission has deter-mined that the proposal as submitted or with minor modifications, is consistent with the relevant portions of the Community Development Code based upon the findings noted below: a. Chapter 18.54 of the Code is satisfied because the proposal meets all of the requirements of the R-12 zone. b. Chapter 18.160 of the Code is satisfied because the proposal meets the requirements set forth for the submission and approval of a preliminary plat. C. Chapter 18.164 of ttie Code will be satisfied during the approval process for the final plat. The preliminary plat indicates that all City standards can be met. Lots 76 and 77 must be modified because Section 18.164.060(e) of the Code does not permit double frontage (through) lots. C. DECISION Based upon the, findings and conclusions above, the Planning Commission approves the preliminary plat for S 9-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO RECORDING THE FINAL PLAT. 2. Seven (7) sets of plan-profile public improvement construction plans and one (1) itemized construction cost estimate, stamped by a Registered Professional Civil Engineer, detailing all proposed public improvements shall be submitted to the Engineering Section for approval. 3. Sanitary sewer plan-profile details shall be provided as part of the public improvement plans. 4. Winter Lake Drive shall be improved to a half street minor collector standard plus 10 feet of pavement on nn• rhexst side of centerline. 5. Construction of proposed public improvements st ?. not commence until after the Engineering Section has issued approved public improvement plans. The Section will require posting of a 100% Performance Bond, the payment of a permit fee and a sign installation/streetlight fee. Also, the execution of a construction compliance agreement shall occur prior to, or concurrently with the issuance of approved public improvement : plans. FINAL ORDER NO.- 85- 17 PC - S 9-85 ,- PAGE 4 6. Street Centerline Monumentation a. In accordance with ORS 92.060 subsection (2), the centerlines of all street and roadway rights-of-way shall be monumented before the City shall accept a street improvement. b. All centerline monuments shall be placed in a monument box conforming to City standards, and the top of a?.1 monument boxes shall be set a design finish grade of sail street or roadway. C. The following centerline monuments shall be set: (1) All centerline--centerline intersections. Intersections created with "collector" or other existing streets, shall be set when the centerline alignment of said "collector" or other street has been established by or for the City; (2) Center of all cul--de-sacs; (3) Curve points. Point of intersection (P.I.) when their position falls inside the limits of the pavement otherwise beginning and ending points (B.C. and E.C.); (4) All sanitary and storm locations- shall be placed in positions that do not interfere with centerline monumentation. _.. _7. The "basis of bearings" for the Plat or Survey shall be C.S. #14,947, which is a part of the Tigard Field Survey Network. 8. A City of Tigard approved non—remonstrance agreement for street and storm drainage improvements on 135th Avenue, shall be submitted to the Engineering Section for review and subsequent City Council approval before the final plat is recorded. 9. The 10 foot wide right-of-way along the eastern property line shall be vacated prior to recording the final plat for Phase II. The applicant shall vacate this area in accordance with City procedures. 10. Ownership of the western 20 feet of Tax Lot 4200 shall be obtained prior to recording the final plat. 11. Lots 76 and 77 shall be modified to have frontage on only one street. 12. The area northeast of Winter Lake Drive (all of Tax Lot 500) shall be included in Phase I .of this development and shown on the plat. The dedication document for this 3.4 area for park purposes shall be reviewed and approved by the City prior to recording. The park shall be dedicated before issuance of building permits. 13. The applicant shall be responsible for the grading and seeding of a: the park. The method and timing of the improvements shall be approved by the City prior to issuing building permits FINAL ORDER NO 85- 17 PC,— S`9-85 — PAGE 5 14. After review and approval by the Planning Director and -City Engineer, the final plat shall be recorded with Washington County. 15. None of the subdivision lots shall have direct access to 135th Avenue 16. Lots 2 and 16 shall only have access onto Dawn Court. Lots 16 and 17 shall only have access onto Dawn Drive. Lots is through 37 shall have common driveways onto Shore Drive and Winter Lake Drive. 17. Joint use and -maintenance agreements shall be executed and recorded on City standard forms for all common driveways. Said agreements shall be referenced on and become part of all applicable parcel deeds. Said agreement shall be approved by the Engineering Division. JOINT USE AND MAINTENANCE "AGREEMENT FORMS ARE ENCLOSED. 18. Sensitive Lands Permit approval shall be obtained prior to any grading` work within the drainageway or recording of any final plats. Special attention should be paid to the grading for Lots 64 through 70. 19. A paved pedestrain path within a 15—foot wide access strip shall be provided between the northern portion of the loop street and Shore Drive or Winter Lake Drive. The location and design of this access shall be reviewed and approved by the Planning Director, 20. This approval is valid if Phase I is recorded within one year of the final decision date. Phase II must be recorded within two years of the final decision date. It is further ordered that the applicant be notified of the entry of this order. PASSED: This A day of 1985, by the Planning Commissionof the City of Tigard. A. Donald Moen, President Tigard Planning Commission (KSL:pm/1571P) 5 FINAL ORDER NO. 85-47_ PC S 9-85 PAGE 6 CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO, 85--L6— PC A FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS, WHICH APPROVES AN APPLICATION FOR A SUBDIVISION (S 10-85) REQUESTED BY THE,GENEL CO. , INC. The 'Tigard Planning Commission reviewed the above application at a public hearing on July 9, 1985. The Commissioner based its decision on the facts, findings and conclusions noted below: A. FACTS 1. General Information CASE: Subdivision S 10-85 REQUEST: To divide a 2.86 acre parcel into 12 lots between 7,500 and 8,000 square feet in size. COMPREHENSIVE PLAN DESIGNATION: Low Density Residential ZONING DESIGNATION: R-4.5 (Residential, 4.5 units/acre) APPLICANT: Arthur 6 Associates OWNER: The Genel Co. Inc. 8875 SW Beaverton Hillsdale Hwy. 220 N.W. 2nd Portland, Oregon 97225 Portland, Or 97209 LOCATION: West side of 115th Ave. , north of Manzanita Street (WCTM 1S1 346D, Tax Lot 7000). 2. Backcaround No previous land use cases have been reviewed by the City regarding this property. 3. Vicinity Information All of the surrounding properties are zoned R-4.5. A 7-acre parcel owned by the Beaverton School District lies to the north and west. Single family residences abut the property on the south and the east side of 115th Avenue. 4. Site Information This property is a vacant grass field. The applicant proposes a 12-lot, single family residential subdivision featuring one cul-de-sac street. Two lots will have direct access to 115th Avenue and the remainder will be served by the proposed cul-ale-sac. 5. Agency and NPO Comments The Engineering Division has the following comments: a. The remaining half-street- improvements along the _ 115th Avenue fi frontage will be required. FINAL ORDER NO. 85 PC - S 10-85 - PAGE 1 b. The private easement for sewer service to lot 12 should be shown on the final plat, The Building Inspection Division and Beaverton School District No. 48 have*no objections to the proposal. 8. FINDINGS AND CONCLUSIONS The relevant criteria in this case are Statewide Planning Goals 1, 2, and 10; Tigard Comprehensive Plan policies 2.1.1, 7.1.2, 7.3.1, 7.4.4, and 8.1.3; and Community Development code; Chapters18.50, 18:160,' and 18.164. The Planning Commission concludes that the proposal is consistent with the applicable Statewide Planning Goals and Guidelines based upon the following findings: a. Goal #1 is met because the City has adopted a Citizens Involvement program including ; review of all development applications by the Neighborhood Planning Organization (NPO). In addition, all public notice requirements were meta b. Goal #2 is met because the City applied all applicable Statewide Planning Goals, City Comprehensive Plan Policies and Development Code requirements to the application. C. Goal #10 is satisfied because the proposal will provide for housing as contemplated by the City Comprehensive Plan. The Planning Commission has determined that the proposal is consistent with the relevant portions of the Comprehensive Plan based upon the findings noted below: a. Police 2.1.1 is satisfied because the Neighborhood Planning Organization and surrounding property owner were given notice of the hearing and an opportunity to comment on the applicant's proposal. b. Policy 7.1.2, 7.3.1, and 7.4.4 are satisfied because adequate water, sewer, and storm drainage facilities are available to the development. The applicant also indicates that these facilities will be provided within the subdivision as required by City standards. C. Policy 8.1.3 will be satisfied when the conditions of approval relating to street improvements are completed. The Planning Commission has determined_ that the proposal is consistent with the relevant portions of the Community Development Code based upon the findings noted below: a. Chapter 18.50 of the code is satisfied because the proposal meets all of the requirements of the R-4.5 zone. FINAL ORDER NO. 85- 1B PC - S 10-85 PAGE 2 b. Chapter 18.160 of the Code is satisfied because the proposal meets the requirements set forth for the submission and approval of the preliminary plat. C. Chapter 18.164 of the Code will be satisfied during the approval process for the final plat. The preliminary plat indicates that all City standards can be met. C. DECISION Based upon the above facts, findings, and conclusions, the Planning Commission approves S 10-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO ISSUANCE OF BUILDING PEROITS 2. Standard half-street improvements including sidewalks, curbs streetlights, driveway aprons, storm drainage and utilities (delete inapplicable items) shall be installed vloi-.g- the North Dakota Street frontage, Said improvements shall; be built to minor collector standards and conform to the alignment of, existing adjacent improvements. 3. Seven (T) sets of plan-profile public' improvement construction plans and;one (1) itemized construction cost estimate, stamped- by , a Registered Professional Civil Engineer, detailing all proposed public improvements` shall be submitted to the Engineering'Section for approval. _ 4. Sanitary sewer plan-profile detail` shall be provided as part of the public improvement plans. 5. Construction of proposed public improvements shall not commence until after the Engineering Section has issued approved public improvement plans. The Section will require posting of a 100% Performance Bond the payment of a permit fee and a sign installation/streetlight fee. Also, the execution of a street opening permit or construction compliance agreement -shall occur prior to, or concurrently with the issuance of approved public improvement plans. SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC INFORMATION REGARDING FEE SCHEDULES, BONDING, AND AGREEMENTS. 6. Street Centerline Monumentation 1. In accordance with ORS 92.060 subsection (2), the centerl+.-as of all street and roadway right-of-ways shall be monumenteA before the City shall accept a street improvement. 2, All centerline =:,numents shall be placed in a monument box conformin5 to `City standards, and the top of all monument -boxes shall be set at design finish grade of said street or , roadway. FINAL ORDER NO. 85-iL, PC = S_10-85 - PAGE 3 3. The following centerline monuments shall be set: a. All centerline-centerline intersections. Intersections created with "collector" or other existing streets. shall be set when the centerline alignment of said "collector" or other street has been established by or for the City. b. Center of all cul—de-sacs; C. Curve points. Point of intersection (P.I.) when their position falls inside the limits of the pavement otherwise beginning and ending point (B.C. and E.C.). d. All sanitary- and storm location shall be placed in positions that do not interfere with centerline monumentation. 7. A private easement for sanitary sewer service for lot 12 shall be illustrated on the final plat. 8. Access for lot 2 and 11 shall be limited to Penn Court. 9. After review and 'approval by the Planning Director and Public Works Director, the ;sinal Plat shall be recorded , with Washington County. 10. This approval is valid if exercised within one year of the final decision date. It is further ordered that the applicant be notified of the entry of this order. PASSED: ThisL day of 1985, by the Planning Commission of the City of Tigard. A. Donald Moen, President Tigard Planning Commission (KSL:pm/1607P), FINAL ORDER NO. 85— PC - S 10-85 - PAGE 4 CITY OF TIGARD PLANNING COMMISSION FINAL ORDER NO. 85—__Z_E PC A FINAL ORDER INCLUDING FINDINGS AND CONCLUSIONS, WHICH APPROVES AN APPLICATION FOR A SUBDIVISION (S 11-85) REQUESTED BY SAYLOR, WELCH, AND KUCHERA. The Tigard Planning Commission reviewed the above application at a public hearing on July 9, 1985. The Commission based its decision on the facts, findings and conclusions noted below: A. FACTS 1. General Information CASE: Subdivision S 11-85 REQUEST: To divide 16.64 acres into 81 lots between 4,500 and 14,250 square feet in four phases. COMPREHENSIVE PLAN DESIGNATION: Medium Density Residential ZONING DESIGNATION: R-7 (PD) (Residential, 7 units/acre, Planned Development) APPLICANT: Saylor, Welch, Kuchera OWNER: Same 8875 SW Beaverton—Hillsdale Hwy. Portland, Oregon 97225 LOCATION: Summer Lake Development, south of Scholls Ferry Road, east of Summer Lake Drive, and west of the North Dakota StreRt extension. 2. Background In 1978, the City granted Zone Change, Planned Development and Subdivision approval for Summer Lake (ZCPD 28-77, S 8-78). The first phase of this development containing 139 lots was recorded in 1979. The majority of this phase has been developed. The remainder of the project has not beets platted. At. the time of .approval, the City Code had not established a time limit fcr Planned 0006lopment approval but Subdivision approvals were valid for a one year period. As a result, the conditions of the Planned Development approval are valid, but a new preliminary plat approval is required. The conditions of Planned Development ZCPD 28-77 were as follows: 1. That the bikeway and pedestrian plan as submitted be , amended, according to the attached Exhibit "A", and include the following: FINAL ORDER NO. 85- _ PC S 11-85 PAGE 1 a. An 8-foot wide asphalt bikepath along the SW Scholls Ferry Road frontage. b. 8-foot wide concrete bikepaths be provided along only the - collector streets within the development. C. That the bikeway behind Lots 10-14 be deleted. d. That an approximately 80-foot Tong bikepath from SW Glacier Lily Lane be provided between single family detached Lots 9 and 10. e. That a bikepath be provided around the east lake. f. That a bikepath fcom the area described as_Lots 161-164 be provided ,on the south side of .the west lake where it would connect with the bikepath on the greenway to the east, g. That the bikeway be constructed within Phase I, to include Scholls Ferry Road, the bikepath around the east lake, ,along the south side of the west lake and along the collector streets, h. That the entire greenway and bikeway system be subject to design review and improvement plans for -the areas marked X on the Exhibit "A" also be submitted (to include benches, picnic tables, etc.). 2. That the "vision easement" between single family detached lots 14 and 15, and 64 and 65 be increased. That additional "vision easements" be provided between Lots 11 and 12, and 61 and 62. 3. Lots 161-164 be deleted as single family detached homes, and this 1.l acre area become part of the open space area and that this area be included within Phase I and subject to Park Board review. 4. That all cul-de-sac streets over 150 feet in length be developed on a 45-foot radius. 5. That landscape islands be provided within the cul-de-sacs, and a landscape plan for the cul-de-sac islands be submitted for design review, and that maintenance responsibility for the landscape island be prescribed as part of the Declaration of Restrictions for Summer Lake. 6. That a cul-de-sac with a landscape island be developed on a 40-foot radius for single family attached lots 85-93. 7. That- 5-foot wide sidewalks be provided along both sides of the local streets (deleting them within the cul-de-sac). e. That convenants be attached to the deeds of single family attached Lots 1, 19-23, and 121-126 restricting access from SW Scholls Ferry Road FINAL ORDER NO. 85- L PC - S 11-85 - PAGE 2 9. That street improvements for SW Scholls Ferry road be provided per Oregon State Highway Division requirements (to include aleft—turn lane and a right-turn taper). 10. That a bus turnout lane be provided along the SW: Scholls Ferry Road frontage (exact location to be worked out between the applicant, Beaverton School District 48, and Oregon State Highway Division) 11. - That SW 130th be vacated between single family attached Lots 05-88. 12. That the street tree plan and signing program for the development be subject to design review. 13. That no final plat be recorded for any lots within Phase I until such time as public sewer service is available to the site. 14. That all attached single family units be subject to design review. 15. That the design of the dike and flood control apparatus be subject to city approval 16. That variances from the setback requirements of the code be subject to the Planning Director's approval. 17. That soil stability test be provided for lots adjacent to the lakes. 3. Vicinity Information The first phase of Summer Lake abuts the subject property on the south and west. Scholls Ferry Road lies to the north and two parcels zoned C—P (Commercial Professional) and R-7 (PD) are to the northeast. A new City street (North Dakota) is being constructed along the eastern boundary of the project. This street is classified as a minor collector and it will connect Sorrento Road and the existing portion of North Dakota Street at 121st Avenue. Meadow Creek Apartments are currently under construction on the east side of the street. 4. Site Information `Except for one residence in the southeast corner, the property is undeveloped. The applicant is proposing to divide the property in the manner that was approved in 1978. The number of lots is reduced by three and street alignment is essentially the same. The subdivision will contain 81 lots and will be platted in four phases beginning at the southern portion of the property and proceeding northward. 5. Agency and NPO Comments The Engineering Division has the following comments: �r FINAL ORDER NO. 85—L PC — S 11-85 — PAGE 3 a. Sufficient right-of-way width for North Dakota Street does not appear to be sufficient along lots 168, 169, and 170. b. Three of the cul-de-sac "streets exceed the length limit of 400 feet contained in the Code. C. Springwood Drive is designated as a- minor collector and should have a 60 foot right-of-way width. d. All local streets, including cul-de-sacs should have a 50 foot right-of-way width. e. Lots wit` frontage on Scholls Ferry Road and North Dakota Street, will not rave direct access to said streets. f. Because the minor collector status of Springwood Drive, driveways should be combined and all corner lots should only have access to the local street. g, Landscaped islands within the cul-de-sacs must be maintained by the homeowners association, . h, Because of their narrow -frontage, l,.)ts 177-181 and 205-210 will need joint use agreements for common or overlapping driveway access. i. The right-of-way dedication and improvement for North Dakota Street should occur in conjunction. with Phase II of the subdivision. j. Due to its status as a minor collector, direct access to Springwood Drive should be minimized The Building Inspection Division, Tigard Water District, and Beaverton School District No, 48 have no objections to the request. The Washington County Fire District No.l notes that fire hydrants must be within 500 feet of all buildings. B. FINDINGS AND CONCLUSIONS The relevant criteria is this case are Statewide Planaing Goals 1, 2, and 10; Tigard Comprehensive Plan policies 2.1.1. , 7.1.2, 7.2.1, 7.3,1. , 7.4.4, and 8.1.3; and Community Development Code Chapters 18.52, 18.160, and 18.164. The Planning Commission concludes that the proposal is consistent with the applicable Statewide Planning Goals and Guidelines based upon the following findings: a, Goal # 1 is met because the City has adopted a Citizens involvement program- including review of all development applications by the Neighborhood Planning Organization (NPO). In addition, all public notice requirements were met, ; { FINAL ORDER NO. 85 M PC S 11-85 PAGE 4 b. Goal # 2 is met because the City applied all applicable Statewide Planning Goals,` City Comprehensive Plan Policies and Development code requirements to the application. C. Goal # 10 is satisfied because the proposal will provide for housing as contemplated by the City Comprehensive Plan. The Planning Commission has determined that the proposal as submitted, or with 'minor modifications, is consistent ::pith the relevant portions of the Comprehensive Plan based upon the findings noted below: a. Policy 2.1.1 is satisfied because the Neighborhood Planning Organization and surrounding property owner we;•e given notice of the hearing and an opportunity to comment on the applicant's proposal. b. Policy 7.1.2. :.3.1, and 7.4.4 are satisfied because adequate water, sewer. and storm drainage facilities are available to the development. The applicant also indicates that these facilities will be provided within the subdivision as required by City standards. C. Policy 8.1.3 will be satisfied when the conditions .of approval relating to street improvements are completed. The Planning Commission has determined that the proposal as submitted or with minor modifications, is consistent with the relevant portions of the Community Development code based upon the findings n)ted below a. Chapter 18.52 of the Code is satisfied because the proposal meet all of the requirements of the R-7 zone. b. Chapter 18.i60 of the Code is satisfied because the proposal meets the requirements set forth for the submission and approval of a preliminary plat. C. Chapter 18.164 of the Code will be satisfied during the approval process for the final plat. The preliminary plat indicates that all City standards can be met. However, amendments to tho preliminary plat will be necessary relating to street right-of-way width for Springwood Drive. The Planned Development process allowed for modifications to standard street design. Since a commitment was made to the design of the development and ZCPD 28-77 is valid, the departure from standard cul-de-sac design should be allowed. C. DECISION Based upon the findings, and conclusions above, the Planning Commission approves S 11-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO m ISSUANCE OF BUILDING PERMITS:` FINAL ORDER NO. 85- q PC - S 11-85 - PAGE 5 2. Standard half-street improvements including sidewalks, curbs streetlights, driveway aprons, storm drainage and utilities (delete inapplicable items) shall be installed along the North Dakota Street frontage. Said improvements shall be built to minor collector standards and conform t:, the alignment of existing adjacent improvements. 3. Seven (7) sets of plan-profile public ianprovement construction plans and one (1) itemized construction cost estimate, stamped by a Registered ProfessionalCivil Engineer, detailing all proposed public improvements shall be submitted to the Engineering Section for approval. 4. Sanitary sewer plan.-profile details shall be provided as part of the public improvement plans. 5. Construction of proposed public improvements shall not commence until after the Engineering Section has issued approved public improvement plans. The Section will require posting of a 100% Performance Bond the payment of a permit fee and a sign installation/streetlight fee. Also, the execution of a street opening permit or construction compliance agreement shall occur prior to, or concurrently- with the issuance of approved public improvement plans. SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC INFORMATION REGARDING FEE SCHEDULES BONDING, AND AGREEMENTS. 6. Additional right-of--way shall be dedicated to the Public along the North Dakota frontage to increase the right-of-way to 30 feet from centerline. The description for said dedication shall be tied to the existing right-of-way centerline. The dedication document shall be on City forms and approved by the Engineering Section. DEDICATION FORMS AND INSTRUCTIONS ARE ENCLOSED. 7. Joint use and maintenance agreements shall be executed and recorded on City standard forms for all common driveways. Said agreements shall be referenced on and become part of all applicable parcel Deeds. Said agreement shall be approved by the engineering Section JOINT USE AND MAINTENANCE AGREEMENT FORMS ARE ENCLOSED. 8. Street Centerline Monumentation 1. In accordance with ORS 52.060 subsection (2), the centerlines of all street and roadway right-of-ways shall be monumenteJ before the City shall accept a street improvement. 2. All centerline monuments shall be placed in a monument; box conforming to City standards, and the top of all monument boxes 'shall be set at design finish grade of said street or roadway. FINAL ORDER NO. 85-� PC - S 11-85 - PAGE 6 3. The following centerline monuments shall be set: a. All centerline-centerline intersections. Intersections created with "collector" or other existing streets, shay_ be_ set when the centerline alignment of said "collector" or other street has been established by or for the City. b. Center of all cul-de-sacs; C. Curve points. Point of intersection (P.I.) when their position falls inside the limits of the pavement otherwise beginning and ending point (B.C. and E.C.) . d. All sanitary.- and storm location shall be placed in positions that do not interfere with centerline monumentation. 9. Springwood Drive shall have a right-of-way width of 60 feet. 10 Springwood Drive shall be developed to a minor collector street standard. 11. Dedication and improvement of the entire North Dakota Street frontage shall occur in conjunction with Phase II of the proposed subdivision. 12. All double frontage lots shall be restricted from utilizing Scholls Ferry Road or North Dakota Street for direct access. 13. Lots 164, 170, 174, 184, 195, and 196 shall not have direct access to Springwood Drive. 14. After review and approval by the Planning Director and Public Works Director, the Final Plat shall be recorded with Washington County. 15. The conditions of approval for ZCPD 28-77 shall remain in effect with the following modifications: a. Conditions 5 and 6 (p.2 of this order) shall be deleted. b. Condition 7 (p.2 of this order) shall be modified to include sidewalks in all cases. C. Condition 12 and 14 shall require Planning Director approval rather than design review. 16. Phase I shall be platted within one year of the approval date and all subsequent Phases shall be platted within two years of the approval date. FINAL ORDER NO. 85-1 PC - S 11-86 PAGE 7 It is further ordered that the applicant notified of the entry of this order. PASSED: This 17 ' day of 1985, by the Planning Commission of the City of Tigard. A. Donald Moen, President Tigard Planning Commission (1573PIdmj) FINAL ORDER NO. 85-6 PC — S 11-85 — PAGE 8 � CITY OF TIGARD OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: JuI 22, 1985 AGENDA ITEM #: DATE SUBMITTED: July 18, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Director's Decisions TU 4-85 M 5-85 PREPARED BY: velo men Communit Oet REQUESTED BY DEPARTMENT HEAD OK: CITY ADMINISTRATOR; -- POLICEE INFORMATION SUMMARY Attached are Director's Decisions for the following: TU 4-85, a request by Kippton Gray for approval of a temporary use to allow operation of a booth to sell packaged dried cereal and powdered nondairy milk from 7/29/85 to 8/27/85 at 12860 5W Pacific Hwy. M 5-85, a request by Joe & Glenda Jacobs for a lot line adjustment to adjust 2 parcels of ' 64,469 and 19,166 sq. ft. into 2 parcels of 52,160 sq. ft. and 31,475 sq. ft. at 10905 SW Tigard St ALTERNATIVES GONSIOEREO _ 1. Accept the decisions. 2. - Pull from consent agenda and set over to another date. SUGGESTED ACTION Accept the decisions. - t (1628P) fi CITY OF TIGARp NOTICE OF DECISION TEMPORARY USE TU 4-85 APPLICATION: A request by Kippton Gray for approval of a temporary use to allow operation of a booth to sell packaged dried cereal and powdered nondairy milk from July 29, 1985 to August 27, 1985 "at 12860 SW Pacific Hwy. , Tigard (Washington County Tax Map 2S1 2BD Tax Lot 1700). The property is zoned C-G. DECISION: Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the above application subject to certain conditions: The findings and conclusions on which the Director based his decision are as noted below. A. FINDING OF FACT 1. Background No other land use applications have been processed for this property. 2. Vicinity Information Commercial development is adjacent to the property on the east, west and south. Commercial property also lies across Pacific Highway to the north. 3. Site Information and Proposal Description The applicant wishes to establish a temporary booth for the sale of dried cereal and non dairy milk. The booth is proposed to be open from July 29, through August 27, 1985. The booth will be set up on the front of the lot used by the car wash. 4. Agency and NPO Comments Comments have not been solicited but reviewing agencies and NPO 01 will. be given a copy of the decision and given the opportunity to appeal. j t B. ANALYSIS AND CONCLUSION The proposed activity is consistent with the approval criteria set forth in Section 18.11140.050 C. of the Code. The use will be temporary; safe access and adequate parking is available; no hazards to pedestrians are apparent; and no adverse off-site impacts are anticipated. 1 NOTICE OF.DECISION - TU 4-e5 - PAGE 1 C. DECISION Temporary Use Permit TU 4-85 is approved subject to the following conditions. 1. A food handlers permit shall be obtained from the Washington County Health Department. 2. The applicant shall obtain a business tax` certificate from the City of Tigard. 3 A City of Tigard Business Tax shall be obtained prior to setting up the booth. D. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City Hall and_mailed to: XX The applicant & owners XX owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON July 29, 1985 UNLESS AN APPEAL IS FILED. 3. Appeal: Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. The deadline for filing of an appeal is 5:00 P.M. July 29, 1985 . 4. Questions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 12755 SW Ash, PO Box 23397, Tigard, Oregon 97223, 639-4171. 711 Wi an A. Monahan, Director of Community Development DATE APPROVED (EAN:cz/1616P) NOTICE OF DECISION - TU 4-85 - PAGE 2 3 CITY OF TIGARD NOTICE OF DECISION LOT LINE ADJUSTMENT M 5-85 APPLICATION: Request by Joe 6: Glenda Jacobs for a lot line adjustment to adjust- 2 parcels of 64.469 and 19,166 square feet into 2 parcels of 52,160 square feet and 31.475 square feet. The property is located at 10905 SW Tigard Street. (WCTM 1S1 340D, lots 700 and 800). DECISION. Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the above describers application subject to certain conditions. The findings and conclusions on which the Director based his decision are as noted below. A. FINDING OF FACT 1. Background The City recently granted partitioning approval (MLP 8-85) for the larger parcel (Tax Lot 800). The applicants dropped this proposal because of conditions of approval related to the extension of 108th Avenue. 2. Vicinity Information All of the surrounding properties are small acreage homesites which are zoned R-4.5. The exception to the development pattern is the Doreen Court subdivision which lies directly north of the subject property. This development includes nine lots in the 7,500 to 9,100 square foot range on both side of 108th Avenue which begins at North Dakota Street and ends at the northern boundary of the subject property. 3. Site Information and Proposal Description The larger parcel is a flag lot with 50 feet of frontage on Tigard Street. The larger parcel contains one house near the north end of the property and a house is centrally located within the smaller lot. The applicant proposes to shift the northern boundary of the small parcel 98.6 feet to the north. This action will result in a 12,309 square foot reduction in the size of the larger parcel. 4. Agency and NPO Comments The Engineering Division indicates that Tigard Street is a minor collector' which requires a 60 foot wide right-of-way. The additional right-of-way dedication should be required. NOTICE OF DECISION M 5-85 PAGE 1 The Building Inspection Division and the Tualatin Rural Fire Protection District have no objection to the proposal. The NPO will be notified of this decision and will have the right to appeal as provided by the Community Development Code B. ANALYSIS AND CONCLUSION The proposed lot line adjustment is consistent with City standards for lot size and building setbacks. Also, the proposed change will allow for the future extension of 108th Avenue. ; C. DECISION The Planning Director approves M 5-85 subject to the following conditions: 1. The lot line adjustment survey and legal descriptions shall be submitted :to the Planning Director for review and approval. THE p CITY SHALL RECORD THESE DOCUMENTS AFTER THEY ARE APPROVED AND A COPY SHALL BE FORWARDED TO THE APPLICANT. 2. Additional right-of-way shall be dedicatedto the public along the SW Tigard Street frontage of both parcels to increase the right-of-way to thirty feet from centerline. The description for r" said dedication shall be tied to the existing right-of-way centerline as established by County Survey # 20,267. The dedication document shall be on City forms and approved by the Engineering Section. DEDICATION FORMS AND INSTRUCTIONS ARE r ENCLOSED. 3. This approval is valid if exercised within one year of the final decision date noted below. i t D. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City 4 Hall and mailed to: i F X The applicant & owners 0_ NX Owners of record within the required distance t The affected Neighborhood Planning Organization XX Affected governmental agencies 2. Final Decision: • THE. DECISION SHALL 8F FINAL ON � UNLESS AN APPEAL < IS FILED i Icr - ; y. NOTICE' OF DECISION - M 5-85 - PAGE 2 3. Appeal: =; Any ,party to the decision may appeal this_decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the_CITY-RECORDER within 10 days after notice is given and sent. The deadline for filing of,an appeal is 4;30 P.M, dT1113E 2(1, 19R5 4. Questions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 12755 SW Ash. PO Box 23397, Tigard, Oregon 97223, 639-4171. Wil am'A._ Monahan OOirector of Community Development DATE APPROVED (KSI.:dm2!1620P) ;r. - NOTICE OF DECISION — M 5-85 PAGE 3 — �auK �� ter CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 22, 1985 AGENDA ITEM DATE SUBMITTED: July 18, 1985 PREVIOUS ACTION: ISSUEIAGENDA TITLE: Director's Decision SDR 8-85 & V 13-85 PREPARED BY: _ Community Development nJ, REQUESTED BY DEPARTMENT HEAD OK: bilk—' CITY ADMINISTRATOR POLICY ISSUE INFORMATION SUMMARY Attached is the Director's Decision, a request by RFD Publications Inc. for Site DevelopmentReview and Variance`approval to al?ow for -a 19,670 square t foot building addition and the provision of 16% of the lot area for t landscaping instead of 25% and to eliminate a landscaped buffer as rejuired by City Code on property zoned I–P (Industrial Park) and located at 6960 SW Sandburg Street (WCTM 2S1 100, lot 701). ALTERNATIVES CONSIDERED 1. Accept the decision. 2. Pull from consent agenda and set over to another date. SUGGESTED ACTION Accept the decision. (1627P) CITY OF TIGARD NOTICE OF DECISION SITE DEVELOPMENT REVIEW SDR 8-85 VARIANCE V 13-85 APPLICATION: Request by RFD Publications Inc. for Site Development Review and Variance approval to allow for a 19,670 square foot building addition, and the provision of 16% of the lot area for landscaping instead of 25% and to eliminate a landscaped buffer as required by City Code on property zoned I-P (Industrial Park) and located at 6960 SW Sandburg Street (WCTM 2S1 1DD, lot 701). DECISION: Notice is hereby given that the Planning Director for the City of Tigard has APPROVED the above described applications subject to certain conditions. The findings and conclusions on which the Director based his decision are as noted below, A. FINDING OF FACT 1. Background The M-2 (heavy Industrial) zone applied to the subject property from 1977 until November, 1983 when the designation was changed to C-P (Commercial Professional). Because this zone -designation transformed the use of this -and other properties into �' non-conforming uses, a small area including the subject property was rezoned to I-P (Industrial Park). 2. Vicinity Information Other light industrial uses that are zoned I-P lie to the north and east. The C-P (Commercial Professional) zone abuts the property on the south and west. The land on the west side is developed with an office building and parking lot. The property to the southwest and south is undeveloped. 3. Site Information and Proposal Description A printing operation including a 22,970 square foot office/warehouse building, parking lot, and loading area occupy the property. The applicant proposes to build* a 19,679 square foot addition on the south side of the existing structure. The loading area will be shifted to the east and a vacant portion of the property will be utilized for additional parking. As a part of the expansion, the applicant is requesting a variance to allow a landscaped area of 16% rather than 25% requirement of the I-P zone and for a zero foot setback along the southern property line where a 10 foot wide landscaped buffer is required. NOTICE OF DECISION SDR 8-85 6 V 13-85 - PAGE 1 4. - Agency and NPO Comments The Engineering Division notes that storm water runoff should be controlled so that erosion of the bank to the south will not be a problem for this abutting property owner. The Building Inspection Division has no objection to the proposal. The Tualatin Rural Fire Protection District indicates that all portions of the building must be within 150 feet of any approved access roadway or an automatic sprinkler system shall be necessary. 8. ANALYSIS AND CONCLUSION Except for the variance requesTs which are discussed below, the proposed building expansion and redevelopment of the property is consistent with the Community Development Code requirements for the I—P zone. The only two items worthy of further discussion are noted below. Parking The present operation comfortably exceeds the City's parking standards. The 20 additional spaces required for this expansion will be accommodated_ ny the existing spaces and the 12 additional spaces that are proposed Landscaping The landscaping on the property means City standards. However, a landscaping plan must be submitted for the areas adjacent to the south and west property lines. The Code contains the following five criteria which must be satisfied in order to justify the approval of a variance. 1. The proposed variance will not be materially detrimental to the purposes of this Code, be in conflict with the policies of the Comprehensive Plan, to any other applicable policies and standards; and to other properties in the same zoning district or vicinity; 2. There are special circumstances that exist which are peculiar to the lot size or shape, topography or other circumstances which the applicant has no control, and which are not applicable to other properties in ;the same zoning district; 3. The use proposed will be the same as permitted under this Code and City standards will be maintained to the greatest extent that is reasonably, possible, while permitting some economic use of the land; _. 4. Existing physical and natural systems, such as but not limited to (� traffic, drainage. dramatic land forms or parks will not be ° adversely affected any more than would occur if the development were located as specified in the Code; and NOTICE OF DECISION — SDR 8-85 b V 13-85 PAGE 2 5. _ The hardship is not self-imposed and the variance requested is the minimum variance which would alleviate the hardship. The request to devote 16% of the lot area to landscaping instead of the 25% area required by the Code ,appears to be justified for the following reasons: 1. The primary intent of this landscpaping requirement is to ensure an appropriate amount of buffering for surrounding uses. This is particularly important when residences are adjacent to an I-P zone. This property is adjacent to commercial and industrial development and the existing landscaping on the site is of high quality. The existing landscaping along with the additional work that will be required as a condition of Site Development Review will provide adequate buffering for tKe surrounding properties. 2. The previous M-2 zone had no landscaping requirements and the C-P zone which followed requires that only 15% of the lot be landscaped. The existing building was constructed and future plans were based upon the provisions of the M-2 zone. The application of the 25% landscaping requirement essentially prohibits any meaningful expansion of the printing operation. 3. The proposed use is, consistent with code requirements and the reduction in landscaped area will not have an adverse effect upon physical or natural systems. 4. The hardship was imposed through the City's change in zoning requirements after the property was developed. The variance is the minimum necessary to allow for the required expansion of the facility. The proposed landscaping is also consistent with the requirement for the adjoining C-P zone. (15% minimum). The landscaping chapter of the Community Development Code (18.100) requires that a 10 foot wide landscaped buffer be provided where a development in the I-P zone is adjacent to the C-P zone. The proposed 0 -foot building setback on the southern property line does not appear to meet the applicable criteria based upon the findings below: 1. The purpose of the landscaped buffer is to provide some physical separation, between different land use types. The proposed addition would be situated at the top of a hill with an undeveloped parcel zoned C-P lying below. This building could be a rather imposing structure when viewed from below. The 10 foot setback and landscaping requirement will have a definite positive visual impact and will help maintain a compatible relationship between properties. 2. The previous M-2 zone had a 20 foot rear and side yard setback requirement. The C-P zone had no setback requirement but the expansion would not have been permitted because the publishing firm's non-conforming status in that zone. The 10-foot setback standard actually allowsfor a more efficient use of the property than originally permitted under the-M-2 zone. NOTICE OF DECISION - ,SDR 8-85 6 V 13-85 - PAGE 3 3. The proposed use conforms with code requirements and impacts related to physical or natural systems is not relevant. 4. The applicant has not demonstrated that the setback variance is the only feasible way to expand the operation. Since the original setback standards have been relaxed, the need for the variance appears to be self-imposed if the existing building is not in the ideal location for constructing an addition. C. DECISION The Planning Director approves SDR 8-85 subject to the following conditions: 1. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO ISSUANCE OF BUILDING PERMITS, 2._ , A revised site and landscaping plan shall be submitted for Planning Director approval which contains the following items: a. A minimum setback of 10 feet shall be provided along the south and west property lines. b. Location, dimensions and planting materials for all new landscaped areas including the required buffer strip along the south and west property lines. Total landscaped area shall equal a minimum of 15% of the lot area. 3. The method for handling stormwater drainage shall be submitted to the Building Inspector for approval. 4. This approval is valid if exercised within one year of the final decision date noted below. The Planning Director partially approves V 13-85 subject to the following conditions: 1. The total landscaped area on the property shall be a minimum of 15%. 2. The proposed addition shall maintain a minimum setback of 10 feet from the south and west property lines. 3. The approval is valid if exercised within one year of the decision date noted below. NOTICE OF DECISION - SDR 8=85 & V 13-85 — PAGE 4 0. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City �'' -Hall and mailed to: X The applicant & owners X owners of record within the required distance X The affected Neighborhood Planning Organization X Affected governmental agencies 2. Final Decision: THE DECISION SHALL BE FINAL ON July 29, 1985 UNLESS AN APPEAL IS FILED. 3. Appeal Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the, Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 day3 after notice is given and sent. The deadline for filing of an appeal is 4:30 P.M. -�9 �s 4. Questions: If you have any questions, please calf the City of Tigard Planning Department, Tigard City Hall, 12755 SW Ash, PO Box 23397, Tigard, Oregon 97223, 639-4171. W 11 A. Monahan, Director of Community Development DATE APPROVED fiNO ��1 T } ~} (KSL:1627P) NOTICE OF'DECISION SDR 8-85 & V 13-85 — PAGE 5 CITY OF`TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 22, 1985 AGENDA ITEM DATE SUBMITTED: July 18 1985 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Monthly Report June, 1985— Cammunity Development PREPARED BY: W. A. Monahan REQUESTED BY: t/t DEPARTMENT HEAD OK: �� CITY ADMINISTRATOR: ��— INFORMATION SUMMARY Attached please find the Manthly report for June, 1985, prepared by the Department of Community Development. Elements of the report are: 1. Annexation Report 2. Building division Report 3. Code Enforcement Report 4. Economic DevelopmentMinutes 5, Engineering Division_Report 6. Operations Division Reports i. Planning Commission Minutes 8. Transportation Committee Minutes ALTERNATIVES CONSIDERED SUGGESTED ACTION Accept and place on file. /! (0950P) r- MEMORANDUM CITY OF TIGARD, OREGON TO: Members of the City Council July 18, 1985 FROM: William A. Monahan, Director of Community Development SUBJECT: Monthly Report — June, 1985 Attached please find the Monthly Report for June, 1985, prepared by the Department of Community Development. Elements of the report are: 1. Annexation Report 2. Building Division Report 31_ Code Enforcement Report 4. Economic Development Minutes 5. Engineering Division Report 6. Planning Decisions 7. Operations Division Report 8. Transportation Committee Minutes f Following is a comparison of building activity for June of 1984 and ,1985: r' June, 1984 June, 1985 Single Family Permits 15 24 Multi—Family Permits (total Units) 0 0 s Commercial Permits 4 1 Building Permit Fees $ 9,927.50 $ 9,602.00 Plan Check Fees 4,633.15 5,407.49 Plumbing Permits 2,170.00 3,335.00 Mechanical Permits 327.00 652.00 Sign Permits 285.00 50.00 - € Valuation $ 2,251,799.00 $ 3,484,300.00 i Through the first six months of the year, activity compares to 1984 as follows: Single Family Permits 104 135 Multi—Family Permits (total Units) 3 332 Commercial Permits 17 6 Building Permit Fees $ 51,852.60 $ 93,624.50 Plan Check Fees 25,620.06 37,982.20 Plumbing Permits 18,104.70 56,577.28 ' =r; Mechanical Permits 2,623.02 5,512.50 b Sign Permits 1,250.00 540.00 Valuation $10,903,905.00 $24,672,9.'..9.50 # w- (0950) f: x Building The Building Division experienced another strong month in terms of permits and fees as June reveneues exceeded those of 1984. There are no signs that the development trend will slow down in the near future. Economic Development Committee The Economic Development Committee met on June 18 to fin&,lize the downtown survey._ The survey was then distributed to all property owners and businesses in the downtown. The estimated cost of the survey is $25.00 for postage and $60.00 for printing. Distribution was accomplished by mail (110 surveys) and in person. Volunteers from the Chamber and Committee assisted the City staff to distribute the forms. Codes Enforcement Codes enforcement during June greatly increased as it was the first month that Dan Blanchard was with us as Codes Enforcement Officer. The report illustrates the distribution of work by Dan, as well as a separate report by Colleen Zielinski, who supplies the secretarial support. x (WAM:br/0950P) MEMORANDUM CITY OF TT_GARD TO: City Council FROM: Elizabeth A. Newton, Senior Planner �L � SUBJECT: Annexation Activity for June 1985 DATE: July 15, 1985 The owners of the Tigard Times building submitted_a request for annexation of the 1.11 acre site in June. The request will be heard before the Planning Commission during the month of July and before the City Council during August. On June 25, 1985, the City of Tigard was represented at a CPO 04 meeting by Councilor Brian, Bob Jean, Bill Monahan and Elizaoeth Newton. The City , had been invited by the CPO to answer some specific questions. Councilor Brian and `Elizabeth Newton each made presentations addressing the CPO's questions. After the cities of Tigard, Beaverton and Portland each made their presentations, a vote was taken. Of those voting expressing an interest in - annexation, ` 36 voted for annexation to Tigard, 6 ' voted for 'annexation to Portland and one voted for annexation to Beaverton. Approximately 95 people were in the audience. (EAN:cz/1614P) i i y t MEMORANDUM TO: CITY COUNCIL FROM: COMMUNITY DEVELOPMENT DEPARTMENT DATE: July 8, 1985 SUBJECT: Monthly Report for month of June — Building Division June's building activities include permits for 2 Signs, 24 Single Family Residential, 7 Residential alter/repair, 1 Commercial, 8 Commercial alter/repair, l Educational,, 4 Fire Sprinkler, i Fire Damage, 1 Storage and 1 Swimming Pool for a total valuation of $3,484,300,00. King City Activity 1 Residential alter/repair, 1 Fire Sprinkler, and 1 Fire Damage for a total valuation of $128,500.00. Fees for 48 permits $ 9,502.00 Fees for 48 Plan Checks 5,407.49 Fees for 2 signs 50.00 Plumbing Acitivity — 30 3,335.00 Mechanical Activity — 23 652.00 TOTAL. . . . . . .$ 19,046.49 Sewer Connections — 29 $ 32,050.00 Sewer Inspections — 28 $ 980.00 (BS/0O76P) -0 O O O O O O O O O O O O O O O O O O 66 66 66 6c) 60 0 F- O O O O O O O O O O O O 0 0 0 0 0 0 Q 0 0 0 0 0 0 0 0 0 0 0 0 OOOOOOOOL00000o00LO. 000OOOtr. 00000 %00 J Mlf! tf) tD t0 W vNC -•+ tDr- NCMW toN V W U M W C. Is C; toU c0 t0 tD to +O Q tT. t0 M C+ tp C W tD h b KS h t0 N 0 t0 tt? C ? e-+. ¢ S ¢ c c C �4 .-i e-4 v-4 r--I �4 r4 —4 ••d ri e4 --4 -1 -4 e4 r 4 •i —4 -moi r1 r-t 4 N fs t6 is fs fs (6 is (6. 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O N .+ N F- 41 H _V L t9 Z d H C.7 Y » d in 41 O h r6 Y W SIGN PERMITS JUNE 1985 CONTRACTOR ADDRESS VALUATION Blaze Sign Co. 10763 SW Greenburg Rd. N/A Dick Gorsek 13815 Sw Pacific Hwy. NIA Total $ N/A (@S/0076P) MEW —wffw�ff COMMERCIAL/INDUSTRIAL ACTIVITY CALENDAR YEAR 1985 POTENTIAL MONTH APPLICANT USE ADDRESS VALUATION SQ.FOOT JANUARY NONE FEBRUARY FEB. 85 Robinson Dev. Comm. Building 7300 SW Hunziker 120,000.00 10,798 MARCH MAR. 85 Western Intern. Comm. Building 7405 SW Tech Center Dr. 530,000.00 32,884 _ i z MAR. 85 Wester Intern. Comm. Building 7495 SW Tech Center Dr. 530,000.00 32,884 1 APRIL ' APR. 85 Bob Hudson Comm. Building 12950 SW Pacific Hwy. 371,000.00 17,800 APR. 85 Utility Equp. Storage 12805 SW 77th 21,000.00 3,960 i 's i i t MAY t i MAY 85 General Tele. Equipment Bldg. 10000 SW Cascade Blvd. 38,000.00 988 t JUNE JUN E_85 City of Tigard Civic Center 13125 SW Hall Blvd. 1,700,000.00 31,333 v cz/0590P) t A- a.�t ,VNv .L CODE ENFORECMENT MONTHLY SUMMARY JUNE 1985 I. New Cases Number 1985 Abandoned Buildings 3 Business Tax & Home Occupation 17 Dog's & Other Animals 3 Noxious Vegetation 23 Zoning Violation 3 Junk & Rubbish 6 Hazards Signs 6 Miscellaneous 19 II. Phone/Personal Contacts 28 Letters 32 Site Visits 142 Notice Posted 4 Code Enforcement Violations Posted 10 III. Other Projects: 1. 1/2 day spent at Beaverton Codes Enforcement Office Reviewing and Developing procedures. 2. 'rook 14 site pictures. 3. Developed 3 signs; abandoned houses, Business Tax - temporary use, Do not occupy before Final - see attached exhibit. 4. Code Enforcement abbreviation and Action sheet developed - see attached exhibit, 5. Code Enforcement Complaint for developed. 6. Requirement sheet for Building Permit application developed. 7. Monthly report sheet developed. 8. Development of procedure for Code Enforcement Officer, 9. Developed a list of questions to ask complaintants in order to receive the information needed. 10. Developed policies, procedures, and approvals for Code Enforcement program. 11. Devoted 16 hours to Building Codes, plan checking, field inspections. 12. Development of ordinance book for Enforcement only. 13. Developed ordinance up-date and revision. 14. Total Development of Code Enforcement Department 15, Landscape hand out developed, Fence, Noxious Vegetation. 16. Securing needed office materials and car for code enforcement activities. IV. Hours 1 Daniel Blanchard, FullTimeemployee Code Enforcement minus 16 hours spent in Building Codes work. (1615P) • CATEGORY LETTERS COMPLETED PENDING TIME NO. OF COMPLAINTS Theatre 1 0 1 15 mins. Pick Up 0 1 O Hazard 1 p 1 Misc. 15 Hr. Secretarys Time Code Enforcement Officer (0076P) C_ TIGARD ECONOMIC DEVELOPMENT COMMITTEE MINUTES - JUNE 18, 1985 Pioneer Pies Restaurant Members Present: Pat Kennedy, Vice Chairman Kathy Budny David Clements Jim Corliss Amo DeBernardis Tony Orlandini John Savory Guests Present Jeanne Caswell Sue Clark Judy Christensen Bill Crum Staff Present: Bill Monahan Pat Kennedy, "acting chairpan, opened the meeting by calling for a review of the May 21, 1985 meeting minutes. The members approved the minutes as written. Sue Clark of Oregon Human Development Corp. addressed the Committee and explained the programs of her organization. OHDC contracts with the federal government and provides services for migrant farm workers. They " have fifty-five staff members. Judy Christensen of Tigard Promotions, Inc. , presented an update of TPI"s activities. The group, formed by the Tigard Chamber of Commerce, Kiwanis, and Keowanee hopes to give a boost to the Tigard Town and Country Days by holding their event on July 26 and 27. They decided to move the festival to Main Street for greater visibility, and to bring business to the downtown area. Although some businesses will be closed on the days of the festival, the recognition factors associated with the festival should bring people back on another day. The focus of the event will be a Hot Rod Classic exhibiting cars, various other events will be held with booths set up between Scoffins and Burnham. The Post office, Greyhound. Railroads, and Tri Met have all been contacted and were both receptive and cooperative to adjust their schedules for that day. Judy was asked if there was any resistance among the Main Street property owners. Judy explained that the few individuals who had concerns have been accommodated by TPI. Amo requested that each member of the Committee be supplied with a copy of the Council goals for 1985-86. A copy will be distributed. A -discussion was held concerning the downtown questionaire. Jeanne Caswell suggested that a group of volunteers could distribute the questionaire to businesses. _ Several committee members volunteered to assist Jeanne. The Committee reviewed the survey sheet and decided to distribute it as written. t. The Surveys will be sent to 117 different property owners representing 173 properties. Jeanne and Bill provided the Committee with an update on the activities of the' I-5 CorridorAssociation. The annual meeting was held on June 13 and was well attended. Four standing committees '- membership, marketing, land development, and transportation will be activated in July. The Association hopes to gear up for the Japanese Mayor's Conference which will be held in Portland in September. The group planstoprepare` a slide show with narration for the conference. Jeanne reportedthatthe Association has 32 full members and 20 associate members. Eight members of the Chamber of Commerce are full,members so' Tigard is well represented. Presentations by developers none were present. A discussion was held concerning a prior .application, that -of Main Street Development. Bill reported that J.B. Bishop, principal owner, has not filed a sensitive lands application which is necessary, prior to receiving building permits. Mr. Bishop may be seeking relief from the setback requirement imposed by the City Council. John Savory suggested tthait if the Cotsco proposal falls through the. Committee should assist Mr.' Bishop to find suitable replacement businesses. The Committee expressed an interest in helping the project develop. Bill reported on the status of the Metzger Annexation, Tigard, Beaverton arxi' Portland have all expressed an interest in annexing Metzger. Tigard's tax rate, services community identity with Metzger residents, and size are all favorable points which may tend to give Tigard an edge if 6Q residents choose to annex. The Committee expressed that it would like to be supportive of the City efforts toward annexation. Election of Chairman The election was delayed until the next meeting as Pat and John _declined nomination. Pat suggested that he will discuss the chairman position with each member and come back with a slate of officers. E A letter of resignation was received by Pat from Greg Newton who has accepted a new position with a law firm in California. Bill will ask the City . -'Administrator's office to help in the recruitment of two new members. Two positions, one at large position, and the position representing Cascade Blvd. are now open The next meeting will be held on Tuesday, July 16, 1985 at 7:30 A.M. i f T < r MEMORANDUM CITY OF TIGARD TO: William A. Monahan, Director of Community Development Frank A. Currie, Deputy Director FROM: Randy Clarno, Engineering Services Manager DATE: July 17, 1985 SUBJECT: Engineering Monthly Report for June, 1985 Personnel Time Spent in Area June I. Planning and Development Activities A. Development Application Review 5% for Engineering Standards (including pre-application meetings). Be Public Improvement Permits (plan 35% check, construction inspection, Processing legal forms and project administration. C. Citizen assistance and other 10% agency assistance. D. Special Project Activity 13% 1. Field Control Network and computer aided Base Mapping 2. Development Services Policies 2% E. Other Activities 9% 1. Planning, Building, and Operations Support 6% 2. Administration (including Civic Center Work) 3. Vacations, sick leave, holidays, etc... 20% 4. Fanno Creek Park June FY 84-85 F. Project Fees Collected _ 1. Operations Service Fees a. Streetlight Fees $2,534.32 $12,611.24 b. Sign Fees 1,798.60 $ 3,891.80 TOTAL 4,332.92 16,503.04 2. Engineering Service Fees a. Street and Sewer Permit Fees $23,218.48 $ 85,549.55 x FY 83-84 $47,096.00 (75% increase) (0840P/br) PUBLIC WORKS OPERATIONS FUEL USED DATE: July 2 , 1985 Gallons Annval Uric Dept. Gallons X yr-to-date y Account Number Pwww 171 . 3 086 3 ,035 .5 . 113 10-21200-611 PHST 218:6 110 3 ,206.6 .119 10-21300-611 PWSS - 35 .9 012. 401.3 .015• 10-21500-611 PWP 11.2 .2 057 1 ,385.9 .052 10-21400-611 ADM 15.•8 008 358.4 .013 10-32000-611 ENG. 82 .0 041 1,278. 1 048 10-22400-611 BLDG 125 .0 063 1,063.6 .040 10-2.2200-611 PD 1, 104 .5 556 14 ,572.8 .542 14-11200-611 PD 97 .7 0491 1 ,396.5 .052 10-11300-611 P.W. Admin. 19 .3 .001 14.21100-611 Fin. 6 Sere. 17.0 009 114 .3 .004 10-12100-611 Municipal Ct 4. 7 002 32 .0 .001 10-13000-611 Plan. & Dev. . 7- 000 12.3 .000 10-42300-611 Mayor A Corm. 25 .0 001 10-31000-611 Comm-De ' . 4 000 .4 .000 10-22100-611 -Accounting 3.2 .000 10112200-611 TOTAL 1 ,985 .8 26 ,905 .2 CC: Frank Currie GALLONS IN: 1 ,214 . Jerry McNurlin ( 1 ,985.8) Capt. Jennings GALLONS OUT: Cpl. Meyers NET: Accounting PUBLIC WORKS OPERATIONS Date . June 1985 Maintenance Report YEAR TO DATE CURRENT MONTH ( Jury Pp TOTAL PdO P1I0 PD TOTAL Oil 10. 7 39 . 0. 49 . 76 509 . 05 313.2 Tires 252 .0 252 .05 297 . 2 078. 2 376 4 Haim. Labo y Maint. 59 . 77 1 019 . 87 545 1 565 .4 Parts 12 .4 47..3 Repair Labor Repair 11 352 .83 4 490 9 15 843. 77 Parts 624.7f 298.4 923.25 Tu side 1 ,465 18 1 215 .0 2 680 .23 Repair 196.0 579.0 775 .00 8098.2 30 558.03 FUEL 990. 1 1 ,230.1 2 ,220.22 12 459.76 1 TOTAL ' 1,834 .0 2 , 446.0 4 ,280.05 27 104 .20 26 741.9 53 846. 14 6` CC: Frank Currie Jerry HeNurlin LC. Wheeler Capt, Jennings 4 ' r. rt 1 Y `t i� MONTHLY REPORT C17YOFT11FARD WASHINGTON COUNTY.OREGON DATE: 7/15/85 tb FOR MONTH OF: June 16, 1485 OPERATIONS OFFICE: WASTE WATER: 2.1.2 77.0 hours Sanitary Sewer Clean 50.0 hours Storm Drain Clean 3 .0 hours Sanitary Repairs 54.5 Catch Basin- Maintenance STREETS 2.1.3 76.0 hours Street Cleaning 48.5 hours Patching 91.5 hours Painting 6 Street Marking 88.5 hours Sign Maintenance 99.5 hours Brushing/Limbing PARKS 2.1.4 GREEN THUMB 110.0 hours Mowing 97.5 hours Mowing 40.5 hours Irrigation 1.0 hours Irrigation 69.0 hours Restroom maint. 23.0 hours Restroom maint. 38.0 hours Ballfield-maint . 8.0 hours Ballfield maint. 3.5 hours Building maint. 2 .0 hours Building maint. 7.0 hours Landscaping 9.5 hours Landscaping 2 .5 hours Trails maint. +64 .0 hours Community Service labor SUPPORT SERVICES 2.1.5 14 .5 hours PM on Equipment 114.5 hours Scheduled Repair 16.75 hours Unscheduled Repair 1.0 hour Tire Service 73. 75 hours Fabrication 10.25 hours General Support 12755 S.W.ASH P.O. BOX 23397 TIGARD,OREGON 97223 PH:639.4171 COMMUNITY SERVICE VOLUNTEER WORKERS Washi.ngton 'County Corrections For the Month of: June 1985 City of Tigard NAME Hrs Ordered Hrs Worked Craig Hunte Mark D. Danielowicz 48 .0 Washin ton County Corr ctions ✓ William Kerschner 0 Mike Connell 10.0 Clackamas County Corre Cions Tim Bonin 40.0 Green Thumb Employees Mary Mosely 72 .0 Waiter VgnTuyl 80.0 TOTAL COMMUNITY SERVIC HOURS 105 .0 TOTAL GREEN THUMB HOUR3 152 .0 G W oo o W uni r! N O N t•1 n N 1 1 •-• O mI J O O N N •O co O J •O .O en � Y w1 w O O W a w w S.7 ei W W P N Z Y - O Sc W J __ T C O. ..r N� h� 9„ n .•• h n n Y1 d h� m m u G Y M N J n m' i+1 J J O W ? 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V U U V V V TIGARD PLANNING COMMLSSION REGULAR MEETING JUNE 4. 1985 1. President Moen called the meeting to order at. 7:35 PM. The n�t:eti.ruj was held at Fowler Junior High - LGI Room 10865 SW Walnut 2. ROLL CALL`. Present: President Moen; Commissioners Owens, Butler, Peterson, Campbell, Leverett, and Vander-wood. Absent: Commissioners Fyre and Bergmann. 3. APPROVAL OF MINUTES o Commissioner Owens moved and Commissioner Peterson seconded to adopt minutes as submitted. Motion carried by majority vote, Commissioner Vanderwood abstained. 4. COMPASSION COMMUNICATION o Commissioner Campbell stated she had been contacted regarding item 5.2 the appeal of MLP 5-85, p Staff reviewed the Street Vacation for SW 70th north of Hampton. Commissioner Peterson moved and Commissioner Campbell seconded to forward a recommendation for approval to City Council. Motion carried by majority vote. ' Commission Leverett abstained. 5. PUBLIC HEARINGS: 5.1 APPLICATION FROM CHRIS BEDNAREK FOR APPOINTMENT TO NPO 3. o Chris Bednarek, 14465 SW Hazelhill Drive, stated he had attended a NPO # 3 meeting and felt this would a good point to get involved with the City. o Commissioner Owens moved and Commissioner Butler seconded to forward Chris Bednarek's application to City Council with a recommendation for appointment. Motion carried unanimously by Commissioners present. 5.2 APPEAL OF DIRECTOR'S APPROVAL FOR MINOR LAND PARTITION MLP 5-85, LOT LIN£ ADJUSTMENT M 1-85, AND VARIANCE V 9-85. Request to by Bill and Jean Baldwin and Richard and Sharon Ullrich to adjust and then divide three parcels of 0.29, 0.78, and 1.02 acres into five parcels of 40,300, 20,800, 8,700, 7,800, 8,600 square feet. Also a variance request for the required pavement width and length of driveway. Located: 13500 and 13530 SW 121 Ave. (WCTM 2S1 3CD, lot 4400, 4401, and 4500). Associate Planner Liden reviewed the Director's decision, noting a staff oversite regarding the length of the driveway. Discussion followed on how to proceed. t PLANNING COMMISSION MINUTES June 4, 1985 Page 1 APPI_.ICANT'S PRESENTATTON ^ u Bill Baldwin, 13530 SW 121st, stated he had purchased the property in 1979 with the understanding that the lot could be accessed from either direction. He submitted exhibit. showing layout of homes and the disadvantages of making an entrance onto 121st. tie added that the traffic' impact would be insignificant and the lot sizes were consistent with surrounding properties. Discussion followed regarding parking/no parking on private drive. PUBLIC TESTIMONY - o Bob Bledsoe, 11800 SW Walnut, reviewed the letter they had submitted as their appeal. He referenced a memo from Aldie Howard which stated that access be provided through to 121st. They also opposed approving a variance to allow a driveway length over 100 feet. He suggested that another road with access through the southern lots would be more adequate. - o Jack Sterett, 11680 SW Terrace Trails, supported NPO # 3 position. He did not feel the traffic impact on Terrace Trails would be insignificant. o Deanna Sterett, 11680 SW Terrace Trails opposed the approval. She felt a access for five homes should be served with a road not a driveway and there should be adequate parking so -that cars are not parked in the dirt. o Jim Hargis, 11670 SW Terrace Trails Drive was concerned about the the 100 foot limitation should apply, length of the drive. He felt otherwise it would set a precedent for the entire City. o John Keppel, 11695 SW Terrace Trails, opposed and supported previous testimony. o P. R. McShane, 11530 SW Terrace Trails, supported NPO # 3 position. He stated a previous request had been denied and this one should also be denied. o Bob Bledsoe, 11800 SW Walnut, speaking for himself, felt allowing the driveway length would violate the principle of limiting driveways to 100 feet. o Marion McShane, 11530 SW Terrace Trails, opposed, she was concerned - because the increased traffic would become a hazard for the numerous children who play in the cul-de-sac. o Gary Defrung, 11650 SW Terrace Trails Drive, reviewed the history of the area and opposed the approval. o John Lee, 11510 SW Terrace Trails, opposed, especially the length of the driveway, even with no parking sign on one side, he didn't feel people would pay any attention to them. PLANNING COMMISSION MINUTES June 4. 1985 Page 2 o Tony_ McCasline, 11570 SW Terrace Trails, opposed because of the s safety with the number, of children who play in the streets. t. o Nancie Stimler, 11525 SW -Terrace Trails, stated she was a City Council member when this property was annexed. She opposed the private driveway because the police would not be able to enforce the no parking. The property was originally annexed so that they could be connected to City Sewer and as of this date none have connected to the City sewer. She felt a good compromise would be to allow one lot to face Terrace Trails Drive. REBUTTAL o Mr. Baldwin, stated he had tried to get together with other property ownerswithlittle success, lie had paid out $20,000 toward sewer service. He had meet_ all the requirement except for the 100' driveway length and 24 foot width. He also would continue to live on the property as he would be building a new home. PUBLIC HEARING CLOSED o Discussion followed between Commissioners and staff regarding access to 121st and to Terrace Trails and the sections of the Code which would apply. Discussion on lots developing to the south and the private driveway. o Consensus of the Commission was to_oppose the approval. o Mr. Baldwin asked if the Commission would at leas,6 approve the Lot Line adjustment. a President Moen asked if the applicant . could appeal the decision. Associate Planner Liden stated that it was his understanding -that if the Planning Commission denied the application the applicant could appeal it to City Council. (Staff Note: It has been determined that the applicant cannot appeal to City Council, he would have to appeal to LUBA, Planning Commission decisions are final on appeals of the Director's decision's.) Commissioner Butler moved and Commissioner Vanderwood seconded to deny MLP 5-85, M 1-85, and V 9-85, commenting that further items of this type should be reviewed with Engineering to give an idea of wants being planned. Denial is based upon the following sections not being satisfied in the Community Development Code. 18.108.070 A; 18.162.050 C; 18.164.030 A, 18.164.030 B 2 (?); 18.164.030 C 1; 18.164.030 S; and 18.164.060 a 1. Motion carried unanimously by Commissioners present. Recess: 9:00 P.M. Reconvene 9:15 P.M. PLANNING COMMISSION MINUTES June ,4, 1985 Page 3 i 5.3 PLANNED DEVELOPMENT PO 3-85, SUBDIVISION S 5-85, SENSITIVE LANDS PERMIT SL NPO # 7 4-85 CENTURY 21 PF " ' RTTk.E ~ Request For detailed n and preliminary plat approval to divide an 11.5 Req acre parcel into 59 zsidential lots and a common area and for sensitive lands approval to construct a street in the 100 year flood plain. Located: Southwest of the Hawk's Beard/130th,Ave. intersection (WCTM 1S1 3308 lot 200). Associate Planner Liden made staff's recommendation for approval amending Y conditions - 7, 8, 15, and 17: Discussion followed regarding 130th and dedicated park land. APPLICANT'S PRESENTATIOtJ o Norman Harker, 1750 SW Skyline Blvd. , had four areas of concern. , One the north/south street, agreed with eliminating, showed overlay moving street over. Regarding- condition number- 8, County is the controllingfactor. Condition number 7, felt 250 radius would be satisfactory instead of the 350. The issue regarding the Park would be addressed by Jim Polak. o James Polak, Century 21 Properties, felt they needed a variance to allow 250 foot radius versus the 350 foot radius required in conditions number 7. He stated that there is an ownership problem which they would have to be work out to meet condition number 8. Discussion followed regarding condition number 15 about the park requirement. PUBLIC TESTIMONY o No one appeared to speak. PUBLIC HEARING CLOSED: o Commissioner Owens felt that the wetlands should be left 'in their natural state. She liked the 250 radius. Discussion followed regarding park land which had or had not been dedicated. o Commissioner Campbell was concerned about the lack of public input. a Discussion followed regarding the traffic pattern, traffic speeds and the required radius. o Consensus of Commission was that the details regarding the park and „ right-of-way should have been worked out before the application was presented to the Commission. PLANNING COMMISSION MINUTES June 4, 1985 Page 4 Commissioner Owens moved and Commissioner Peterson seconded to deny PO 3-85, S 5-85, and SL 4- 85 based on the following: Policy 3 .6.2, 8. 1.3. , 3.2.1," 3 .2.2, 3.2.3, and 3.4 .2 have not been met and Chapter 18.84 and 18.164 have not been satisfied. Motion passed unanimously by Commissioners present. 5,4 SIGN CODE EXCEPTION SCE 2-85 MARTIN BROS. INC. (ELMER'S) NPO # 3 Request to enlarge a non—conforming free—standing sign which would result in a total- sign area of approximately_ 252 square feet or 126 square feet per side. Located: 14055 SW Pacific Hwy. (WCTM 'ZS1 10AA, lot 2800) Associate Planner Liden made staff's recommendation for denial. APPLICANT'S PRESENTATION Wendell Mills, Elmer's Restaurant, reviewed the difficulty of declining business and how a reader board would increase that business. PUBLIC TESTIMONY o Bob Bledsoe, 11800 SW Walnut, NPO ## 3 Chairperson stated that he had called five of his members and they had all opposed the application. He stated that Elmer's is a good landmark and suggested the use of Temporary Banner to advertise new management. o Jim Williams, 1241 Leo St. , Salem, (Martin Brothers Sign Co.) stated the owner needed the sign to keep business going. PUBLIC HEARING CLOSED o Consensus of the Commission was not to increase the size of a already non—conforming sign. Discussion followed regarding franchises requiring specific size and shaped signs and the use of temporary signs. Commissioner Butler moved and Commissioner Vanderwood seconded to deny SCE 2-85 based on staff' s findings and conclusions. Motion carried unanimously by Commissioners present. 5.5 SUBDIVISION S 6-85 BARRON CONST./CHATTERLEY NPO f# 5 Request to divide a 1.7 ac- - parcel into 10 lots ranging between 5,000 and 5,500 square feet. Locat(�: ,�W corner of Bonita and SW 79th Ave. (WCTM 2S1 1280, lot 2400). Associate Planner Liden reviewed the proposal and made staff's recommendation for approval with 13 conditions. PLANNING CO{M'1ISSION MINUTES June 4, 1985 Page 5 APPLICANT'S PRESENTATION o Les Balsiger, PO Box 368, Wilsonville, OR. , objected to the requirement for a bikepath. Also he was concerned about the half-street improvements for - Bonita Road. He stated the project would not be buildable with the cost: to do public improvements on Bonita. o Tom Burton, Burton Engineering, 302 Tigard Plaza, stated that they would be willing to sign a non-remonstrance agreement for Bonita, but felt the whole street should be done at onetime, not piece meal. PUBLIC TESTIMONY o No one appeared to speak. PUBLIC HEARING CLOSED o Commissioner Butler asked about getting a SDC rebate. Frank Currie stated they could apply for rebate on extra capacity improvements. o Discussion followed regarding project being designed for solar efficient homes and for the alignment of 79th Ave. with Fanno Creek Drive. Discussion regarding requiring a non-remonstrance and City Council directive for half-street improvements. Commissioner Vanderwood moved and Commissioner Owens seconded to approve S 6-85 based on staff's findings and conclusions. Motion Y carried unanimously by Commissioners present. 5.6 SUBDIVISION S 7-85 MILTON BROWN NPO # 5 Request for preliminary plat approval to divide a 28.36 acre parcel into 14 lots ranging between 26,136 and 66,211 square feet. Located: 7415 SW Bonita Road (WCTM 2S1 12AB lot 1500; 2S1 12BA, lot 100; 2S1 1 lot 1400). Associate Planner Liden made staff's recommendation- for approval with 16 conditions. Noting that one of the conditions was that the applicant must obtain sensitive lands approval. APPLICANT'S PRESENTATION Tom Burton, 302 Tigard Plaza, stated that the street was the only thing in the flood plain and that they felt they could make the proposal work. He was available to answer any questions. PUBLIC TESTIMONY o Sterling Marsh, 14090 SW 80th Ct. , Tigard. His major concern was the Sensitive Lands Permit. 1 PLANNING COMMISSION MINUTES June 4, 1985 Page 6 REBUTTAL o Tom Burton stated the project would not raise the flood way, otherwise they couldn't do the project. a Frank Currie, City Engineer, stated that in the past this would have been denied because of the hands off policy in the flood_ plain. Now with mitigation allowed in Industrial areas it could improve the flood way. Lengthy discussion followed. PUBLIC HEARING CLOSED Commissioner was to favor the prop o Consensus of theosal. Commissioner Moen had some concerns. * Commissioner Butler moved and Commissioner Leverett seconded to ndition number I1 that policy 3.2.3 approved S 7-85 adding into co would have to be satisfied. Motion carried by majority of Commissioner present, Commissioner Moen voting no. 5.7 SUBDIVISIONS 8-85 KRUEGER DEVELOPMENT COJOR—AK CORP. NPO 7 Request to divide a 2.9 acre portion of Tax Lot 1000 into 21 lots averaging 6,015 square feet. Located: West side of 135th Ave, between SW Morning Hill Or. and SW Winter Lake Drive (WCTM 1S1 33C, lot 1000). Assaciate` Planner Liden made staff's recommendation for approval with 16 conditions. APPLICANT'S PRESENTATION a Russell Krueger 3515 SW Barbur Blvd. Y-1, Portland, OR, supported r the staff report and was available for questions. PUBLIC TESTIMONY o No one appeared to speak PUBLIC HEARING CLOSED o Commissioner "Campbell was concerned with doing any more approvals until Murray Blvd. extension had been resolved. Staff stated that this portion of the development would not effect the extension. and Commissioner Campbell seconded to Commissioner Vanderwood moved- approve S 8-85 based on staff's findings and conclusions. Motion carried unanimously by Commissioner's present, n { PLANNING COMMISSION MINUTES June 4, 1985 Page 7 5.8 PLANNED DEVELOPMENT PD 2-85, SUBDIVISION S 4-85, AND ZONE CHANGE ZC 8-85 ,- MCCREIGHT/BLAZER HOMES SHADOW HILLS II NPO # 3' Associate Planner Liden explained that the Planning Commission had been asked to review their condition to require the driveway for lot 13 to access between lots 11 and 12 of the proposed plat. The property owner to the east of lot 12 had asked that the driveway be allowed to be constructed between his lot and lot 12. Discussion followed. PUBLIC TESTIMONY o No one appeared to speak PUBLIC HEARING CLOSED o Commissioner Moen moved and Commissioner Leverett seconded to revise _conditions number 7 to allow 15' access strip to be on either border of lot 12, whichever would cause the least impact. Motion carried by majority vote, Commissioner Vanderwood abstaining. 6. OTHER BUSINESS 14 Commissioner Owens moved and Commissioner _ Vanderwood seconded to authorize staff to prepare the final order and to have President Moen sign off on those final order. Motion carried unanimously by Commissioner present. 7. Adjournment 11:45 P.M. Diane M. Jelder cretary ATTEST: _. A. Donald Moen, President 1512P _ 4 dmj PLANNING COMMISSION MINUTES June 4, 1985 Page 8 .s£ • • TIGARD TRANSPORTATION ADVISORY C0MMITTEE MINUTES OF THE JULY 11 , 1985 MEETIhiG PRESENT=Members➢ Tom Sullivan (Chair ) , MarK Padgett (Vice-chair) , Lidija Balodis, Milt Fyre , Wilbur Bishop . Staff: FranK Currie , Randy Clarno. Guests; Gerry Ball ABSENT! Bob Kempter ,, Homer Hamlin , Donna Scrogg ins , Joe Schwe itz. The meeting was called to order at 7:30 P.M. by Chairman Toni Sullivan. MarK Padgett was asKed to taKe notes . FranK Currie gave an overview of the meeting between the cities of Tigard and Beaverton. We were told Beaverton has relinquished it 's plans to annex Metzger but not Washington Square. Other agreements were made concerning future annexation claims in the SW Scholis Ferry Road area. Also discussed was the responsibility for traffic improvement at certain intersections. Tigard will taKe SW Scholls Ferry Road at 121st and at 135th. Beaverton will taKe SW Scholls Ferry and Hall . FranK explained payment responsibility for street improvements in an LID andwhya 'change should be considered The hangup seems to be incomPatability of requirements for 1/2 street improvements. The county wants us to taKe jurisdiction of 135th to solve this problem, but will not agree to a settlement unless a definite path for a Murry Road extension is decided. The committee discussed formulating a policy for adoption by the City Council regarding taxing over jurisdiction of roads . After much d i::cuss ion by al 1 , the outline for a policy was determined . Tigard should taKe over all roads now existing within the city limits , all roads partially now existing in the city limits ( ie' Walnut) and all roads that come into the city by future annexation . State routes would be exempt from this Policy , of course . It was agreed not to "trade " with the county and give them jurisdiction of major roads within the city Cie : Greenburg , Durham, Hall , etc. ) . Milt suggested we submit resolutions to the city council to solidify this policy , with a separate resolution covering the 135th and Scholls and the 121st and Scholls intersections due to the traffic safety hazards there . MarK and Milt were designated to do so . Tom passed out copies of an objective time-line chart he was given by Bob Jean and stated he wanted to get started on them right away. FranK deciphered the chart for us . Tom stated he Would liKe to get the committee members doing more of the worKioad. Milt defined the responsibility of an advisory committee as different .: from a tasK-force or worKing committee. FranK enlightened us to the road ' utility fee system and suggested we discuss it further- at a future meet ins. The meeting adjorned at 9!55 P.M. MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and City Council July 15, 1985 FROM: Jerri L. Widner, Finance Director SUBJECT: DEPARTMENTAL SUMMARY - JUNE, 1985 During the month of June, the Finance Department was working on the budget adoption and printing. In addition, the following occurred: Phone calls — 4,982 Walk-ins — 1,800 Receipts written — 680 Accts Payablecheckswritten — 227 Purchase orders processed — 31 New hires - 3 — Police, Muni Ct. Clerk & Eng. aide Unemployment claims last quarter_- 5 Termination -� 1 Listed below is a claims status report for June. CITY OF TIGARD CLAIM STATUS REPORT DATE OF LOSS CLAIMANT DESCRIPTION STATUS 7/20/83 Steven Bacon False arrest(Officer Harburg) open/in suit 2/13/85 Mervin Boen False arrest open & pending 2/13/85 David Currier False arrest open & pending 12/15/84 Ron & Peggy Cole Clm't jewlry stolen after open insured had possession of it 8/21/84 George Kusiowski Ins. impounded clt's car no activity 2/4/85 Fredric Nickel Criminal counter cplt. open 3/20/83 Fred Ozan False arrest open/atty. working on this 1/85 Leonard Smith Excessive Police Force received 6/3/85 Closed without payment 1/11/85- Harry Field Alleges False Arrest pending (Office Merrill) 3/30/85 Steven Courtney Owen Alleges Auto Accident due pending to insured spilled oil or road Unknown George Hludaik Alleges his constitutional pending rights violated 3 Unknown Neil Gerrard Alleges his constitutional pending rights were violated m 11R LIBRAW FUBLICPhorm3 639-9515 12568 SW Main•Tigard, Or.97223 MONTHLY REPORT June 1985 TO: LIBRARY BOARD CITY. COUNCIL FROM: CITY LIBRARIAN WCC'LS: The two year $2.5 million operating levy, which was placed on the June 25 ballot, was passed by county voters, to include voters within Tigard City boundaries. This-will mean the completion of the county-wide automated circulationsystem and c,n-_line catalog, as well as additionalfunds for library operations. Personnel Hanh Nguyen, sponsored by the Summer Youth Employment Program and TCYS, began working as an aide on June 25. She will work 240 hours and learn basic li- brary tasks as a training experience. Twenty-three volunteers gave a total of 231.25 hours; daily average 9.25. Staff time 4.4 hours. Three community service assignees worked 15 hours; daily average,-_6. Staff time 55 minutes. Library Board members gave 14 hours. SYEP 28 hours; staff time 40 minutes. Children's and Youth Services: One hundred and fifty children have registered for Monster Madness and 40 children have registered for Mini-Monster Read-to--Me. A formal program was organized and printed and volunteers recruited for ,Summer Story- time and a limit of 30 children was set for storytime (a very high number for a group of this nature). A volunteer, 10-gear-old Jeffrey Brislin, did one of the storytimes themed JUMPING! and did an excellent job and was very well received by the parents. Monster Madness programs have been well attended and well received. Especially noteworthy is the fact that more older grade school children have been registering and attending programs. Work Indicators: June 1985 June 1984 Adult Materials 5729 5169 Juvenile Materials ,3663 3527 TOTAL 9$92 8696 Days of Service 21 ' 17 Average Daily Circulation 447 512 *Increase/Decrease Circ +8% -307 Reference/Reader's Advisory 216 366 Storytime (sessions) 75(3) 62(4) Special Programs (sessions) 136(3) 202(3) Materials;Added/Withdrawn 621/- 717/10 _Borrowers: New/Renewal 132/137-319 276/127=403 *Overall increased due to 40 hours open 1985, 22 hours, 1984. Ji s TIGARD POLICE DEPARTN MONTHLY REPORT: June, 1985 TO: City Administrator/City Council FROM Acting Chief of Police During June, the Police Department hired a patrolman named Marlow Fischer, an experienced officer from Cannon Beach, Oregon. This brings our departmental strength back up to 29-FTE, The Patrol Division's obligated/non-obligated time remains constant, with the obligated hours being 84.6%, and the non-obligated hours at 15.4%. A review of the criminal activity during June didn't show any crimes of major interest to the Council. They were the routine thefts, burglaries and vandalism type calls. However, there has been an increase in burglaries, specifically in the Summerfield area. Investigation is underway, but no firm suspects; or leads have been developed. Traffic activity remains the same. A major injury accident occurred where the driver fell asleep at the wheel, and his vehicle went over the enbanlarent of (� the offramp at Hwy. 217, and flew into the parking lot of the Good Samaritan Care Center on Shady Lane. Driver was transported to St. Vincent's Hospital with multiple lacerations. Respectfully, Capt. ley Jennings Acting Chie of Police �t CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: JULY 22 1985 AGENDA ITEM : a 3 DATE SUBMITTED: JULY 18, 1985 -- PREVIOUS ACTION: ISSUE/AGENDA TITLE. VOLUNTEER/NON STAFF RESOURCES REPORT PREPARED BY DONNA CORBET REQUESTED BY: COUNCIL DEPARTMENT HEAD OK: CITY ADMINISTRATOR --- POLICY ISSUE 1984/85 YEAR END VOLUNTEER/NON-STAFF RESOURCES REPORT INFORMATION SUMMARY The FY 1984/85 ended with an upturn in the amount of volunteer and non—staff hours reported. FY 1983/84s numbers totaled 11,371 hours. 1984/85's numbers totaled 12,362.50, up 105X1 ALTERNATIVES CONSIDERED SUGGESTED ACTION Recieve and File - MEMORANDUM CITY OF 'riGARD. OREGON TO; HONORABLE MAYOR AND COUNCIL. July 22. 1585 FROM: DONNA CORSET. EXECUTIVE SECRETARY SUBJECT: NON/STAFF RESOURCES/VOLUNTEER REPORT Category 1583/84 June 1984/85 Percent Change BOARDS & .73% COMMITTEES 3511 .50 233.75 2552.75 VOLUNTEER ,81% STAFFING 5183.50 832.80 4173.75 FEDERAL 139% ASSISTANCE 1508.00 3f,2.00 2660.00 COMMUNITY WaCo 150.50 1676.00 524% SERVICE 320.00 Muni 187.50 OTHER 808.00 -0- 1300.00 153% TOTAL: 11 ,731.00 12,362.50 105% 15,000 14,000 13,000 12,000 11,000 ! 10,000 5,000 a 8,000 x 7,000 g 6,00 5.000 4,00 79/80 80/81 81/82 82/83< 83/84 84/85 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and City Council July 18, 1985 s FROM: Loreen Wilson, Recorder Q� SUBJECT: Sewer Account Delinquency Procedure Report This item will be hand carried on 7/22/85. lw/3006 A � r (77 C) MEMORANDUM TO: Mayor and City Council DATE: July 22, 1985 FROM: Jerri L. Widner, Finance Director SUBJECT: SEWER ACCOUNT DELINQUENCY PROCEDU The City of Tigard has adopted the Oregon Revised Statutes in regard to the sewer billing delinquencies. This 'requires the City to certify by July 15, 1985 to the County Assessor those accountsthatare delinquent by June 30, 1985 of each year. Specifically, the three people who were at last week's council meeting have all been taken care of by the sewer clerk. Two of them had their outstanding bills paid'by_HUD. The other person had purchased her home from a builder and did not notify the City of the change in ownership. The builder has been billed for the amount of the bill he owes and the new owner has been billed for the amount they owe. Attached is a` copy of the sewer clerks handling of this account. Also attached are copies of the procedure followed by the sewer clerk for name changes, rebills,-;adjustments and lien turnovers to the County. The whole collection system for sewer bills has been an area of concern to me since my employment with the City. This year we will finally be able to address the issue. I have in the accounting supervisors work program as a priority sewer billing collections. Currently, the tax turnover process starts in May. The latest microfiche infor- mation from Washington County is not available until then. The delinquent accounts are checked for owner's name, address and property description. The customers are notified of their delinquency and are given until June 30, 1985 to make payment. Those customers who are unable to make payment by June 30, 1985 are given the opportunity to sign a separate agreement to pay over a three month period. This year the City allowed customers to pay through July 5. From July 6 through July 14, 1985, the sewer clerk prepared the listing of delinquent accounts to be certified to the County Assessor. The quarterly billing cycle compounds our problems for earlier collection efforts. If you have any questions, I will be happy to try to answer them. 1+1) MW= MLFRALP-t El Q 6-�-.e f.A 1 CLC�C_ t c4-.tl r9 � 4 VAL � w ! G�-�V• -ti'.ci� ��1.f`>'Z'l- 42'.�-t: J G'Lk:..Lc.,f'�✓�-f-.<..[-'...-s C�L� ./YYL!-f/y-✓ c>z .�c�� t.1-C�:_.c��c-� 1��s'� �l! f f U y �►�7 Qom•._ !_� G_�� . G �l C fi J7 `�/ � �� S _ 7`�3o/8'S .61-c_.-�-Q l-�-c.•`•� � Ls�� c�c�a_.cvZ" `�"�-C-�--��-�:.� -L�^-t C3'C C_...<�r•�LJ� Cy( .r1C li.�tic_..c-� Cc.h ,�-may [.t-•:tom.¢...- � ��Lk�....�-1- �+2+ oC-u:-G..✓ �.t> ��,LL/ �-'e•""t�.'s'�'� y E -14 .1 t ALt ,�Iv n - . i� l , /,rte G . � !� I t t_ C�� s /�C:�G1� Cs 14 4- �f�2a 72 -713 � .� ?is/mss � �'•.�� , till- zm MZ ' 'l ec � t R - _ _ •vim _.__ 7,2 3 } /FY 3' f 2/:r ta ex q % _ R � LI�CCC, n -y p r- —��liL,i -2t3-l Vic./ �Z'��'``'�`� � �..--�-trT.��.s1 t�-�--J -�`� ��'�d- '`..`tom" / yam/ / , L �.. K/—�I'�Y��/ �� U"' ilnl ��,� �� ,� c �.. k ' c=TY oe ?-xlcap. Rc.. ® UTILITY BILLING �-------------------=---- MAY i, 1985 PAGE 231 e ! 458-09215A 00 GRAYSON CONST CO 8946 SW BARBUR BLVD i.. ! PORTLAND ORE 97219 s ! 458-09215A 01' CALVIN KAISER 10705 SU MURDOCK LN - e APT F 3 ! TIGARD ORE 97223 ! e , e 458-09Z15A OZ HUD PROPERTIES - CHARLES 'S GOODWIN CO 811 E BURNSIDE #118 ! PORTLAND OR 97214 ! ! 458-09215A 03 HADLEY, MARK c=' 9215 SW MILLEN DRIVE CR53 ! ! TIGARD p• '��1"► OR 9722245571 ! ! 458-09ZZOA 00 GRAYSON CONST CO8946 SW BARBUR BLVD ! ! PORTLAND ORE 97219 ! r ! ! ! 458-09220A� 01 JEFFREY P HASTINGS 18830 REAO CT LAKE OSWEGO ORE $7034 ! ! 458-09220A . �v��•02 GRAYSON, LARRY CONSTR 8946 SW .BARSUR BLVD ! p yd PORTLAND OR 972194089 ! ! 458-09Z35A 00 GRAYSON CONST CO 8946 SW BARBUR BLVD ! ! PORTLAND _ ORE 97219 ! ! 458-09Z35A 01 MRS CURTIN P. O. BOX 6 ! ? ! SHERWOOD ORE 97140 ! 458-09Z35A 02 HUD PROPERTIES CHARLES 8 GOODWIN CO ! ! 811 E BURNSIDE #118 ! PORTLAND OR 97214 ! ! 458-09Z35A 03 SORIA, ART 9235 SW MILLEN DRIVE CR53 ! ! TIGARD OR 972245571 l- 458-09Z40A 00 GRAYSON CONST CO 8946 SW BARBUR BLVD ! p PORTLAND ORE 97219 ! 1 . 458-09Z40A 01 STANCIL, CAN 9240 SW MILLEN OR CR53 ! TIGARD OR 972245570 ! I 458-09Z55A 00 HUD PROPERTIES CHARLES GOODWIN CO ! ! 811 E BURNSIDE #118 p PORTLAND OR 97214 ! ! ! ! 458-09Z60A 00 JERALD PROPST 10100 SW MCOONALO ! p TIGARD ORE 97223 ! ! 458-09Z60A 01 OLD STONE" MORTGAGE CO 106 N ZNO AVE e PO BOX 1517 aA WALLA WALLA WA 99362 ! `"i CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 22, 1985 AGENDA ITEM #: DATE SUBMITTED: July 18, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE Findings on Baldwin Review PREPARED BY: Community Development REQUESTED BY: DEPARTMENT HEAD OK �;lam' CITY ADMINISTRATOR POLICY ISSUE ^ INFORMATION SUMMARY Attached is Resolution No. 85-57, a resolution of the City Council upholding the planning Commission denial of an application by Baldwin/Ullrich and adopting findings and conclusions (MLP 5-85, V 9-85, M 1-85) . ALTERNATIVES CONSIDERED 1 Accept Resolution No. 85-57 and authorize Mayor and Deputy City Recorder to sign. 2. Remove from consent agenda and set over to another date. SUGGESTED ACTION Accept Resolution No. 85-57 and authorize Mayor and Deputy City Recorder to sign. (1630P) MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor and City uncil July 18, 1985 FROM, Loreen Milson, Recorder SUBJECT. OECC Application Approval For TIP This item will be hand-carried Monday evening by staff, lw/30AbA .m ' �IECEiV ED i ..• Date issued - t OREG3I�P LQUOR CONTROL COMMISSION E SPECIAL EXTENT LICENSE APPLICATION OREGON LIQUOR CONTROL COMMISSSION P.O.BOX 22297,PORTLAND, OREGON 97222 f Application is hereby made for: ` x Special Retail Beer License @$10.00 per day per stand 2 No.of Stands lNo.of days. s x Special Retail Wine License C$10.00 per day per stand 2 No.of Stands —_1No.of days. Hours of sale am-from 7:04 AM to 2:30 AM.Indicate license(s)desired by placing a check mark in the box(es) above; also indicate the number of stands and number of days you desire to operate. Enclo is a check or 40.40 as full Payment.Fee will be refunded if license is denied,otherwise money order in the amount of$ 4 it will not be refunded. 1. Applicant: `t i�ard Promotions, ?nc. :. t Telephone No. 620-5351* — 2 Trade Name: Box 230391 Tigard, Oregon 97223 cc►�, °�P' 3. Mailing Address: A) Event: s iii Ti and '85 ` Convention Fair Civic or community enterprise 5. Type of Event: Picnic xx i Other similar special event* *Specify event James M. Liebertx* 620-5351* {av:n.,.4Mr�•+.► 8. person(s)responsible: o,,w„„ 12483 SW Katherine St. Tigard, tOr�egon 97223 639-6018 Address: LSD"" vjw a+aa•at. +s, x7. Address where license will be used: 12755 SW Ash St. Tigard, Oregon 97223 Washingtup) r (Name) —isu�.t, icscy► 8. Exact location of eve-M Parking lot of address on preceding line. ' _-Ix— Outside City limits(Check one) � • 9. Above location is: Within City limits 10. Date(s)ofevent._,. Saturday, July 27, 1985 7:00 PM to 1:00 AM Expected attendance: 2,500 11. hours of operation: Tigard Promotions,- Inc. 12. Who will receive the profits from this license: . 13. Uwe understand that a false will subject this application to denial.Uwe certif alse answer to any of the foregoing questi that all information submitted is complete and correct to the best ofmy/our knowledge. Signature' ' signature: 4 , Date t,me 19 = COMPLETED AND ENDORSED APPLICATION MUST BE RECEIVED BY OLCC 10 DAYS PRIOR TO DATE OF EVENT THAT APPLICATION COVERS. p wm,e,sas�ne�aam � •. T Tr., APPLICATION MUST BE ENDORSED BY THE APPROPRIATE PERSONS AS INDICATED BELOW, BEFORE r SUBMISSION TO THE OREGON LIQUOR CONTROL CO?Ib4ISSION. ` 14, THIS SECTION MUST BE COMPLETED BY THE PERSON IIAVING CUSTODY OF THE PROPERTY WHERE THE EVENT IS TO BE FIELD OR PIIS REPRESENTATIVE. - d •ld This application has been submitted to ___-- and meets with ow'rpproval. KV m. tnw a; t ► m> T5 HIS g?:r TIrJN MUST BE��f??�i='LE�i'EI? COUNTY SHERIFF FOR UNINCORPOR.Ai'ED AREAS OR THEIR AUTHORIZED REPRESENTATIVES. r This application has been submitted to -City of Tigard. This office recommends=- XX GRANT or REFUSE* •If recommendation is REFUSE,please indicate grounds for refusal — OFFICE USE ONLY SUMMARY OF EVENT: DESCRIBE ACTIVITY,PAST OPERATION,HOW POLICED: � - Ann i community event held fo 3 years. Previously own as Tigard To and CouuCry Days. Main Stet Carnivals, games, booths,~parade, car rally, and beer garden. Policed by Tigard Reserve and Private Security . Date received_ I certify that the above information has been verified by me. , Certificate of Authority to operate issued. (Copy enclosed.) Forwarded recommending staff action.Supplemental report enclosed. RES'T'RICTIONS: Y CITY OF TIGARD, OREGON rt COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 22, 1985 AGENDA ITEM 0: DATE SUBMITTED: July 17, 1985 PREVIOUS ACTION: Council Discussion ISSUE/AGENDA TITLE: Tom Noble During Visitor's Agenda Half StreetImprovement Discussion PREPARED BY: William A. Monahan REQUESTED BY DEPARTMENT HEAD OK: CITY ADMINISTRATOR; ._..__._�. POLICY ISSUE The City requires that half—street 'improvements be provided when a minor land partition is approved. The applicant has requested that installation of improvements be delayed in this case until the vacant lot created is issued building permits INFORMATION SUMMARY Tom Noble appeared before the City Council on July 15, 1985 to request a modification of his minor land partition to allow him to delay installation of r half--street improvements until a building permit is issued. The .Council agreed that the delay was justified. A modified staff report is attached. The staff will prepare a draft policy for review by the Council in August which will designate those instances where a non-remonstrance agreement is justified. ALTERNATIVES CONSIDERED 1. Accept the amended decision to allow the property owner to install half street improvements at the time of building permit issuance. 2. Require half street now. SUGGESTED ACTION Accept the amended decision. (WAM:br/1621P) CITY OF TIGARD NOTICE OF AN AMENDED DECISION MINOR LAND PARTITION MLP 9-85 APPLICATION: Request by T. L. Noble and Glenn Turner to partition a 0.61 acre parcel into two lots of-9,312 and 17,291 square feet on property zoned R-4.5 (Residential 4.5 units/acre) and located at 11565 SW 90th Avenue. (Wash. Co. Tax Map 1S1 350C, Tax Lot 8000). DECISION: Notice is hereby given that the Planning Director for the City of Tigard has _APPROVED the above _ described application subject to certain conditions. The , findings and conclusions on which the Director based his decision are as noted below. A. FINDING OF FACT 1. Background On July 9, 1985, the Planning Director approved the partition noted above subject to conditions. The purpose of this amended decision is to allow for the installation of half street improvements at the time building permits are issued, rather than as a condition of partitioning approval. 2'. Vicinity Information The subject property is within an established single family residential neighborhood that is zoned R-4.5 (Residential, 4.5 units/acre). Lots generally range from 10,000 to 27,000 square feet in size. 3. Site Information and Proposal Description One residence is located in the northeast portion of the subject property, near 90th Avenue. The applicant proposes to create a flag lot to establish a new homesite in the rear portion of the property. A 25-foot wide access strip will be provided for this lot on the south side of the existing residence. 4. Agency and NPO Comments The Engineering Division notes that the remaining half-street improvements along the 90th Avenue frontage should be installed. The Building Inspection Division has no objection to the proposal. 8. ANALYSIS AND CONCLUSION The proposed partition is consistent with City Code requirements for minimum lot" size (7,500 square feet), access, and setback requirements for the existing house. It should be noted that a house on the flag lot - - will be; subject to the standard front and rear yard setbacks of 20 and 15 feet and a 10-foot side yard requirement. Also, houses on flag lots are subject to height restrictions contained in Section 18.98.030 of ,the Community Development Code (copy enclosed). C. DECISION TThe Planning Director approves MLP 9-85 subject - to the following conditions: i. UNLESS OTHERWISE NOTED, ALL CONDITIONS SHALL BE MET PRIOR TO RECORDING THE PARTITION. 2. Standard half-street improvements (fronting both tracts) -including sidewalk, curb, driveway aprons, storm drainage and utilities shall be installed along the S.W. 90th Avenue frontage. Said improvements along S.W. 90th Avenue shall be built to local street standards and conform to the alignment to be approved by the City Engineer. 3. Seven (7) sets of plan-profile public improvement construction plans and one (1) itemized construction cost estimate, stamped by a Registered Professional Civil Engineer, detailing all proposed public improvements shall be submitted to the Engineering Section for 'approval. 4. Sanitary sewer plan-profile connection details shall be provided as part of the public improvement plans. 5 Construction of proposed public improvements shall not commence until after the Engineering Section has issued approved public improvement plans. The Section will require posting of a 100% Performance Bond, the payment of a permit fee and a streetlight fee. Also, the execution of a street opening permit shall occur prior to, or concurrently with the issuance of approved public improvement plans. SEE THE ENCLOSED HANDOUT GIVING MORE SPECIFIC INFORMATION REGARDING FEE SCHEDULES BONDING AND AGREEMENTS. 6. Conditions 2, 3, 4 and 5 shall be required prior to issuance of Building Permits for the flag lot. These conditions shall be recorded with the deed for the flag lot. T. The partition survey and legal descriptions shall be submitted to the Planning Director for review and approval. THE CITY SHALL RECORD THESE DOCUMENTS AFTER THEY ARE APPROVED AND A COPY SHALL BE FORWARDED TO THE APPLICANT. 8. This approval is valid if exercised within one year of the final decision date noted below. D. PROCEDURE 1. Notice: Notice was published in the newspaper, posted at City Hall and mailed to: XX The applicant & owners ( XX Owners of record within the required distance XX The affected Neighborhood Planning Organization XX Affected governmental agencies NOTICE OF DECISION - MLP 9-85 PAGE 2 - o _,, 2. Final Decision THE DECISION SHALL BE FINAL ON July 22 1985 UNLESS AN APPEAL IS FILED. 3. Appeal: Any party to the decision may appeal this decision in accordance with Section 18.32.290(A) and Section 18.32.370 of the Community Development Code which provides that a written appeal must be filed with the CITY RECORDER within 10 days after notice is given and sent. The deadline for filing of an appeal is 5:00 P.M. July 22, 1985 4. Questions: If you have any questions, please call the City of Tigard Planning Department, Tigard City Hall, 12755 SW Ash, PO ®ox 23397, Tigard, Oregon 97223, 639-4171. 719/85 William .A. Mofiahan. Director of Community Development_ DATE APPROVED (KSL:pm/1582P) NOTICE OF DECISION MLP 9-85 — PAGE 3 awn NINE TIGARD ARTS and GIFTS Committee The Tigard Arts and Gifts (TAG) Committee is a private, non-profit, tax exempt corporation. Its; purpose is to act as a catalyst and point of coordination for the acquisition of cash donations or gifts of art, historic objects, fixtures, materials and furnishings for use or display at the Tigard Civic Center, The TAG Board of Directors will have an initial size of nine persons who will act as a steering committee. The TAG Board shall ,have among its membership a representative of the Friends of the Library, the Park Board and shall work closely'---.and cooperativelywith other civic organizations to eliminate duplication of effort and to optimize community resources. Among other activities, TAG will develop a "catalog" setting forth an "Art and Gifts Opportunity List"--a listing of items and materials that the Tigard City Council would authorize the TAG Board to accept from donors who wish to donate a specific item, or who wish to donate cash with which to purchase listed items and materials. TAG will endeavor to identify opportunities for donations at all levels of giving. Appropriate acknowledgements will be determined for contributors, subject to Council approval. A subcommittee of the TAG Board, who may utilize one or more advisors, shall screen and make recommendations of acceptance to the Council for donated items. In the case of art or historic objects, a recommendation will be made designating the item to the "Permanent Collection" or the x "Revolving Collection" (items accepted on loan only) The financial and contribution records of TAG shall be open to the public for inspection at all times (with the exception of donors wishing to remain anonymous) . 4 f , TIGARD CIVIC CENTER ART and GIFTS OPPORTUNITY LIST (EXAMPLES ONLY) INTERIOR ITEMS Entry foyer/atrium Art (sculptures, mobiles, paintings) Decorative plants Sofa/sofa chairs' Coffee/end table Drinking fountain Brick Track lighting fixtures Bronzed quotations Historic objects," photographs Public Meeting Room Art (sculptures, paintings, bronze quotations) Decorative plant "Trak" lighting Portable chairs, cart Historic objects, photographs A/V Equipment Wooden floor panels Service Kitchen - Plates/utensils/cups/glasses Microwave oven Plumbing, elictrical Cabinetry/shelving Conference Room - Art (sculpture, painting, bronze quotations, photos) Trak" lighting Wood paneling Conference table, chairs e Library - Art (sculpture, paintings, mobiles, stained glass Decorative plants Sofas, sofa chairs Coffee/end tables : N, Lamps . "Trak" lighting Shelving F o� n t -2- Study ,tables/chairs World globe Mini computer Children's tables/chairs Book truck Bronzed quotation Police Art, etc. Sofia, sofa chairs Arofized quotation Administrative Offices - Art Selected furnishings EXTERIOR Entrance side - Entry sculpture/fountain Flag pole/flag Benches Masonry or sculptured trash containers Landscape materials/installation Bricks for sitting areas, courtyards s }y -4 CITY OF TIGARD, OREGON f C' + COUNCIL AGENDA ITEM SUMMARY AGENDA OF: July 22, 1985 AGENDA ITEM H: f DATE SUBMITTED: July 18, 1985 PREVIOUS ACTION: ISSUE/AGENDA TITLE: City Engineer Job Description PREPARED BY: WAM REQUESTED BY: DEPARTMENT HEAD OK; ?,.` ci"` CITY ADMINISTRATOR POLICY ISSUE INFORMATION SUMMARY Attached is a- new job description prepared for the position of City Engineer. ` ( The position should be reviewed for discussion so that the staff may begin to institute recruitment for the position. ALTERNATIVES CONSIDERED 1. Accept the job description as written. 2. Modify the job description. SUGGESTED ACTION Review and comment. 1626P dmj p CITY OF TIGARD, OREGON t CITY ENGINEER GENERAL STATEMENT OF DUTIES: Under the general supervision of the Director of Community Development, the City Engineer plans, organizes and directs all functions and activities related to the preparation of master plans for parks, sanitary sewer, storm drainage, streets, street lights and traffic control devices; implementation of master plans through the development of capital improvement- plans and engineering and development standards and policies preparation of plans, specifications and estimates for City initiated projects as well as local Improvement Districts; and the assignment of engineering projects. The City Engineer's work includes review of preliminary and final plans, and designs and specifications prepared by the department and consulting engineers. Work is performance with extensive independence and involves responsibility for the use of independent initiative and judgment in making important decisions and directing day—to—day operations. The City Engineer is responsible for coordinating engineering projects with other City departments and assists other City departments with their engineering needs..- Works- with the Planning Division in the `processing of development applications; and -coordinates with the Operations Division on capital projects and engineering solutions to maintenance projects. Responsible for construction management of City public works projects. SUPERVISION RECEIVED: Works under the supervision of the Director of Community Development. This is a senior management/executive staff level position that exercises highly independent judgment and authority. SUPERVISION EXERCISED: Supervises a variable number of technical engineering personnel. EXAMPLES OF PRINCIPAL DUTIES: o Coordinates department employees in the investigation, development, design and construction of a variety of public works projects; and controls field work and projects through the review of subordinate reports. o Serves as a liaison engineer for the City, involving engineering activities between developers, the public and other governmental agencies and City departments. o Prepares and controls an annual budget, consisting of all capital improvement projects, manpower estimates and material costs. o Attends City Council, board and commission meetings, providing technical reports on projects, development plans and other engineering activities. o Reviews plans, specifications, cost estimates, assessment details and utility permits. o Prepares administration reports, as requested, concerning department activities. EMI o Reviews land development plans and recommends engineering requirements of those plans. DESIRABLE QUALIFICATIONS o Must be a graduate of an accredited college or university with a degree in civil engineering. o Must be a registered Professional Engineer in the State of Oregon, (If registered in another state, must be able to obtain a State of Oregon Professional Engineer registration within six months from appointment.) o Must possess, or have the ability to obtain, a valid driver's license in the State of Oregon and have a good driving record. o -Must have a least give years recent work experience of a progressive nature in municipal civil engineering and in designing the construction of public works projects. Three years of government engineering experience is preferred o Must have a thorough and complete knowledge of engineering methods, procedures and practices as they apply to planning and constructing public works facilities. o Must have the ability to provide leadership and establish effective office and organizational procedures. o Must be able to write clear and concise reports and regulations which are complex in nature. o Must have knowledge and familiarity with all facets of public works facilities, construction, maintenance and repair techniques. o Must have experience in preparation and implementation of local improvement district construction projects. o Must be able, under adverse circumstances, to effectively deal with members of the general public, other employees, developers and other engineers and individuals. o Must be familiar with land development regulations and land use planning laws 0912p/7-18-85/WAM MEMORANDUM To: Bob Jean Date: 7/22/85 From: Doris Hartig Subject: City Engineer Budget Authorization: nds nave been budgeted for this position in account # 10-20100-501 Recruitment/Selection Process: July 22P, 1905 'Council Decision (position/$) July 22, 1985 Job Description July 23, 1285 Place Ad in : A.P.W.A Journal; L.O.C. Newsletter; Oregonian City shall past notice internally 5:00 P.M. Sept. 30,1985 Application deadline Oct. 7, 1985 Interviews/Assessment Center Oct. 15, 1985 Decision/Offer Nov 1 - Nov 15 Tentative start date Testing Process: Preliminary screening of applications by: Personnel Director; Director Community Development Assessment Center by: Interviews by: Recruitment Notice - see attached Approval by City Administrator s. C11Y 01 11GARD, URE: ,ON NOTICE OF RECRUITMENT CITY 1:NG1N1 r SALARY: $2407 $3009./Mo Plus fringe benefits GENERAL STATEMENT QF DUTIES: Under the general supervision of the Director of Community Development, the City Engineer plans, organizes and directs all functions and activities related to the preparation of master plans for parks, sanitary sewer, storm drainage, streets, street lights and traffic control devices; implementation of master plans through the development of capital improvement plans and engineering and development standards and policies; preparation of plans. specifications and estimates for City initiated projects as well as Local Improvement Districts, and the assignment of engineering projects. The City Engineer's work includes review of preliminary and final plans, and designs and specifications prepared by the department and consulting engineers. Work is performay4e with extensive independence and involves responsibility for the use of independent initiative and judgment in making important decisions and directing day-to-day operations. The City Engineer is responsible for coordinating engineering projects with other City departments and assists other City departments with their engineering _needs. Works with the Planning Division in the processing of development applications; and coordinates with, the Operations Division on solutions to maintenance projects. capital projects and engineering :Responsible for construction management of City public works projects. SUPERVISION RECEIVED: Works under the supervision of the Director of Community Development. This is a senior management/executive staff level position that exercises highly independent judgment and authority. SUPERVISION_EXERCISED: Supervises a variable number of technical engineering personnel. EXAMPLES OF PRINCIPAL DUTIES: o Coordinates department employees in the investigation, development, design and construction of a variety of public works projects; and controls field work and projects through the review of subordinate reports. o Serves as a liaison engineer for the City, involving engineering activities between developers, the public and other governmental agencies and City departments. o Prepares and controls an annual budget, consisting of all capital improvement projects, manpower estimates and material costs. a Attends City Council, board and commission meetings, providing technical reports on projects, development plans and other engineering activities. o Reviews plans, specifications, cost estimates, assessment details and .,, utility permits. o Prepares administration reports, as requested, concerning department r7 activities: r, Rry i 4•w. I.arnd cdc•vv Iupou-ri1 p 1 aro, ,arid r 4.1 cnnm4•rndr i rul r c•qu i r vmonts of c those? plans . E)ESLRABI 1 QUALIFICATIONS o Must be a graduate of an accredited college or university with a degree in civil engineering. o Must be a registered Professional Engineer in the State of Oregon. (If registered in another state, must be able to obtain a State of Oregon Professional Engineer registration within six months from appointment.) o Must possess, or have the ability to obtain, a valid driver's license in the State of Oregon and have a good driving record. o Must have a least five years recent work experience of a progressive - nature in municipal civil engineering and in designing the construction of public works projects. Three years of government engineering experience is preferred. o Must have a thorough and complete knowledge of engineering methods, procedures and practices as they apply to planning and constructing public works facilities. o Must have the ability to provide leadership and establish effective office and organizational procedures. <„ o Must be able to write clear and concise reports and regulations which are complex in nature. o Must have knowledge and familiarity with all facets of public works facilities, construction, maintenance and repair techniques. o Must have experience in preparation and implementation of local improvement district construction projects. o Must be able, under adverse circumstances, to effectively deal with members of the general public, other employees, developers and other engineers and individuals. o Must be familiar with land development regulations and land use planning laws. APPLICATION PROCEDURE: Submit a completed City of Tigard employment application o toPersonnel D! tor, City of Tigard, 12755 S.W. Ash Ave. P.O. Box 23397, Tigard, OR 97223. Applications will be received no later than 5:00 P.M. Sept. 30, 1985. Job description and application available at the office of the Personnel Director. Only those candidates determined to be most qualified will be invited to participate in the assessment center evaluation and oral interview. Equal Opportunity Employer M/F m i 32¢ aiz -ov_ Pr(a . a �aoa�l•—.••oa a Vf F fJt'ia! �O �.:� M:3O o N.� P. r a 1 V .....;7 C•n.`I ;7 _ •ox 9Wn� ... .a o �t��`J,•. ¢ta .v N;t9NNN •Y VN :v.r. �M .Y N :r.r�.:V.rr\.r.. N SII rD� �>rW :t �. Jin O N.0 a ?TI A r7 y►y to e� O T wf a N O N •0 3J1 N 4N N sd o:am • ' M 4 z m 19 S Ar • Q.••z+r a i xt's:r-s z 9 yW=oO� YlANOMMM O TNAPO �� '0 @•ON.aO'S1N 0• L�O`O.+OOJ'7!a aNaT-•9.9. P fMON.\T-0 :� " M~Y4 W0= - �It1 f.PMf PP:1^A MPM!!�1"RM M t�P•'1PP!7P P OW a61aa .b z as 0- z 31.m .4 Ml N ,y -•N� "� A.@oo = 04 N di coN C14 N 44 C14 N 4, V3 In @.1 MNMr) r fOfifl A_YIPtN •r Mta•OM.0 P � @@r Q%4 N -'OfMMmf �!PA @P•7!VM P 1'19 NYn0 M N Q• �� N . MNMNN N NN•r ..•NM•rN ri N.rNNN N' N 2:tj cca•� •0 N 0 f-0f 0!•1 Oila•O @ PNMNO •0 `O �.. O@ M•rif0)O 0 M94 0.4 P} T J••ON•••0 �0 W Q 21-4"10 .� .r.�NN-• � •� t ♦3C OOOd0000 000000000 OdOdO0A00 fA � N3 ain sy • • • • • • • • • • • • • • e ®00000000. ws y 0 0 0 0 0 0 0 0 O O O d 0 0 0 0 0 @ S 3 f f f f f P f P W L 0 �0•0 4 N N-0 •0-4-O 0•O w O O•0 `0-0-0•0 W df-O•O O tt. � w.+ y. 'SOT 0 0 O U111!J7 0 O sA If1 0 h O V! 0 0 to ac a �t0ii O t3cul t3� W a a as i 1 N0 e� �d S�ay.z� a. i� eW.�a� 06x46 96ZaW.oW.aW. a �' 1 tyz I�0000ao 13opooca0o oopooa000 W "�"� 1 a mZ 'oxazzzzzz zz.zz.l.+zzz xzzzzzzzz r 1 0. N N'WC4C4 •rN N •r C-4 C4 N+r.+ y N.�.r.rN.r.r•r..1 Q .9M N4'1NY1M79MtVf W 'i 9Z MMFlMNNM."T MM MMM.r. s`N W �v o• z 1 Qrwr , Wr ►- acD zOe w �,y u •1CU Y'jWIZ�¢@OC Z xw•Zs M OOCS W @ W W e� pt7 @;. 20 cc - 10wJ�,1..2 LWi06Caac S0: Wr w LOOC :� Zt.i3W.r.r w.• 6� tn00•r 2W3WWZWW 3zr0 ZW 0:0 O,ttoJzzOCz to - NW 'Z itZ'Z SW W W :dZ WW00:IWntoJtoto OW ew 6 Oz ;s 1•W ZZ 3Wt7WWZ:LWW zrrr►•►-2•r.r to 1 22UrrtZ N14 l l z l W WCy•rLyMwOt9 rrw►r00"I.- t.J:LK:LOfCICC:L }-rN0049492 3`3zUgiz 0Y=04.zUOZ .rUWWWW2WW .J y W W W W W W 2 W W z' W W 2¢ J 00001- $ � W�I .LW►- � VZZZ=Z zz 6 >e1Czzlrla r �tJ JN .rJ r z2 z J•"' to n•,-y r•.•Yr•rr p t•r.oYzr•C91'•+r O r.S 0000-00 O pp.... 3' ?C1•-?3 h• to00•-0:0 '-tn NLJC7t�69Cl�COL7 O ur Myr•.+M wzz• z• ="w tAWzZ22�.•TZ -1 .rUCAUdUULi • cwwuWf z u4 7� 6!-ulWiNiLG�WW O A A A N O 0 z o 0 o w w a n wn � �zm O us XCLaW x iaa zz2W zIn Y3 O WWO� w co" LOC s 0.7.. t90.Z n0-1 6¢ W`..ts1�r¢ -0:L-::..¢9t:. t9'. 02 -WCO.YW3 Orr 00= •Yrl x-j6.c AOLz ¢ :A'-:L Jamin O._(XC-oS:.Wr p F" A»-c•1N..4.W►r omxwzt7wmQQ -OWe-SS.� 33 .L2 CC- NQzOW-1O..:.'r .rz¢ x 3ZO Y7rYM-tL3:L •.�O w03Y►rW¢3. - 41 WO YQ6�1W0 -:il¢O Wia1OF-+-•Y w81 3 N.r+V WO2LNtn tn¢0W0J_zy3 N¢aV2Z Mtn Ent.- .. to U MEMORANDUM TO: Members of the City Council July 22, `1985 FROM: William A. Monahan, Director. 4�6�" -- Community Development SUBJECT: Vision Problem at Intersection of O'Mara and Frewing Mr. and Mrs. Ashley have requested that the City look at the vision problem at the corner of O'Mara and Frewing. The staff has visited the site and determined that the overlay accomplished by the City one year ago did not add to the existing problem. The City project did not involve grading the public right--of-way. To do that would require extensive design and construction activity which was not part of the program. To remedy the existing problem of vision clearance the following options are available:__ 1. Redesign and regrade the intersection so that those travelers entering O'Mara from Frewing are at the same level as the O'Mara travelers. To do this would be extremely expensive. 2 Replace the 2 stop signs on O'Mara, These signs were removed to improve the flow of traffic ' on this minor collector. Replacement of the signs would restrict movement and prevent O'Mara from operating as a collector, but it may improve safety. This could be done with on"ay notice. Compounding the problem is the existing shrubbery on the corner of Frewing on land under the control of Gloria A. Hermo. The City code provides in Chapter 16.102 that a clear vision area be preserved, where no hedge, planting, fence, or wall exceeding three feet in height may be maintained. Trees exceeding the height can remain if all branches below eight feet are removed. The property in the control of Gloria A. Hermo is fully landscaped. A triangular area thirty feet in length along O'Mara and Frewing must comply with the ordinance. Here the problem is compounded because the height of the shrubs must be measured from the street centerline since no curb exists. If the Council desires, the staff will advise the property owner that immediate steps must be taken to bring this property into compliance. Another source of improvement to the intersection could take place if Mr. Ashley ever chooses to divide his land by minor land partition to create a building lot on the corner. If this is done, among the conditions of development will be: 1, land dedication to widen the road surface. 2, half street improvements on both streets 3, maintenance of a vision clearance area on the developed lot in compliance with Chapter 18.102. The -staff suggests that the ,Council review the options provided and give direction. (WAM:br/1641P) h' CIVIC CENTER ADVISORY COMMITTEE MINUTES - JUNE 7, 1984 Meeting called to order by Chairperson Valerie Johnson. All seven members were present. Committee member Bob Carn submitted information obtained through the A.I.A. regarding staff size of the 5 finalists. He had also spoken to some other architects and had received no negative responses regarding any of our finalists. Staff also submitted listings of size and status of each finalists past projects. This information was appreciated by the committee and will be beneficial in further discussions and considerations. During our break Hr. Sid Reese gave us a tour of the Lamb-Weston Building. Mr. Reese spoke most favorably of the 'open space" concept. Several ,specific features were pointed out to the Committee. After the tour the Committee continued the discussion of the RFQ's. Considering all information available the selection of 5 finalists was made. They are: Sax & Associates Ivars Lazdin Brun, Moreland, Christopher Smith/Dull . Harlan/Miller These firms will be contacted by City Hall June 8th, by phone and informed of their selection and the meting to be held June 12th at Twality Junior High. Written confirmation will follow. Letters will be sent by City hall on behalf of the Committee to all the architects who submitted RFQ's thanking them for their interest in this project. Staff was informed that the City needs to prepare the following handouts for the June 12 meeting for the architects: 1) site drawings 2) topography maps :�►3) soil samplings or borings, if available 4) cover letter from the Committee; to be drafted by the Chairperson. Staff will assume the responsibility of seeing that a schedule of our meetings is published and available to the public. Committee assumes the responsibility of its own press releases. These will be supplied at' least once a week if we are meeting. The meeting was adjourned at 11 PM by Chairperson Valerie Johnson. (CE:pl/1695A) CIVIC CENTER ADVISORY COMMITTEE MINUTES - JUNE 12, 1984 All seven members were present. . Also in attendance were representatives of the five selected architectural firms. City Administrator, Bob Jean, gave some basic background information concerning the Civic Center. He pointed out that there is $1,355,000 to fund this project. [Frank Currie, Director of .Public Works, was able to supply technical inrmation. Maps will be prepared for each firm and should be ready by June the City hopes to have the soil testings ready within a week. Mr. Walt Munhall, Chief Adams ,and Ms. Joy Martin all made very informative concerns �f the Library, Public Safety presentations outlining the needs and and Administrative areas. The Committee thanks them for their time and efforts. rief recess, the Committee established an .outline for the Following a b -interviews. architect's it was decided to ask the architects to supply a "Conceptual Design" which is to include: 1) a site plan 2) elevations 3) space relationships within the structure 4) ideas as to materials to be used During the interviews the Committee will also be considering: 1) experience 2) staff who will be involved 3) firms approach to our schedules 4) different types of contracts The Committee will also be requesting that the project architect be present at the interview. The schedule for interviews is: June 26 5:30PM - Sax Associates 7:OOPM - Smith/Dull 8:30PM - Harlan/Miller Associates June 28 6:OOPM Ivars Lazdin 7:30PM - Brun, Moreland, Christopher (CE.p1/1695A) h t w•o%Y- Civic Center Advisory Committee Minutes - July 24, 1984 Chair Valerie Johnson called the meeting to order at 7:20 PM. Larry Smith, Norm Dull b John Weekes, a designer, were present. Carolyn Eadon was vacationing andBobCard arrived late. Other members were all present. Joy Martin, staff liaison, was also present. Larry Smith briefed us on their progress. We will review the program on August 2nd, on August 16 we will have another review session, and then on August 23rd, we will do our big review before going to the City Council on August 27th. Joy gave us an update on the soil testing. There appears to be no major [getting lems regarding the site, but here is committee concern about the delay in the analysis. Larry said his firm will need the results by Friday,27th, and he will follow up with the soils engineer in an attempt to getresults. Using drawings , of preliminary designs, Larry solicited responses to various design alternatives. Subcommittee reports on meetings and discussions with individual city councilors followed. John Cook strongly recommended that the committee thoroughly review the design before bringing the plan to the City Council on August 27th. Some councilors expressed concern over the GTE access road, grant money availa )i'.ity, and the need to get the most square footage for the money.' The organizaton of a nonprofit association to solicit gifts for art pursued b Tom Brian. in Y and improvements to the building is being P w work a p A project budget and cash flow report was given by Valerieanda detailed worksheet was handed out. Meeting adjourned at 9:50 PM. (pl/0539p) CIVLC CENTER COMMITTEE MINUTES A0GUST 27, 1984 All members present except Mr. Cain. Also present Joy Martin; ,staff person & Larry Smith, John Weekes & Norm Dull from the Architectural Firm. A model & site plan are ready to show to Council this evening. Character sketches & site elevations are also available. Concern was expressed about the fact that the money issues are not resolved _yet, but Larry Smith feels' & the Committee agrees that it's very important to get a feeling from the Council as to whether we are on the right track with the project. Committee & architects met with Mayor Cook, Councilors Scheckla, Scott & Edin at 8:35 P.M. Basis report on our status was given by Chairwoman Valerie Johnson to the Council. More detailed presentation was then given by Larry Smith. Library is 11,400 sq. ft. as presented. City Hall is 10,700 sq. ft. including the public meeting areas. Police facility is 8.170 sq. ft. as presented. Building has expansion possibility of 6,500 sq. ft C4:"1 survey has been received by Comittee & architects, The Tualatin Fire District report regarding handling--�Police Dispatch is not due back until December. Larry Smith feels we can consider the equipment savings on one vs. the other, but the space necessary for full service must be considered. Workshop adjoined 9:25 P.M. (CE:pm/1940A) CI NTER EE October 4. 1984 MEMBERS PRESENT: Valerie Johnson, Chairperson. Ed Duffield, Craig Hopkins. Carolyn £adon. Susan Mueller and Dennis Derby Joy Martin. Staff Liaison Norm Dull, Architect firm of Smith Dull John Weeks, Architect firm of Smith Dull Fred from the landscaping division is to: (1) Locate and fix building on site (2) Look at cost of moving donated landscaping goods (3) Find out if we can run drainage into Fanno Creek or if we need to connect to storm drain system ' rt on the soil analysis Mechanical xs are--askana� for sa _wc'_ien_!EPo __ and electrical department are being asked to detail tfieir areas of the planning. Interiors department is starting to put a possible color scheme together. Planning is beginning the half—street improvement preparations. Architects have met with a City Planner and are preparing for site design review. Process takes about 45 days. Meeting schedule for the Committee was discussed. Our next meeting is October 18, 1984. We will schedule another meeting November 1, 1984. Tentative meeting with the City Council for final approval on the Design Development phase is November 12, 1984. Cost of standing seam metal roofing vs tile roofing was discussed. Architects research shows that tile is more expensive and probably not going to work as well for our building's appearance as the metal would. Also, the standing seam metal is more compatible with the proposed window system. Lee Lovlin Interiors will be the interior consultants for our project. Mary Carter Spies will be the representative from that firm. She made a brief presentation showing some of the preliminary types of products they are looking at. Brief report made on the architects presentation to NPO #1 was very pleased with the project. They will be seeing the final plans during the site design review process. $1895.00 has been charged to the Committee in attorney fees. We have a total budget of $8,000.00. Committee decided to meet next Thursday. October 11th at 5 P.M. on the site to look at some interior colour samples in the natural light. Meeting adjourned 9:45 P.M. f Visitors: Irene Ertell, Walt Munhail, John Sedey, Keith Phelps, Ron Royse, R.B. Adams, Kelley Jennings, Alice Carrick, Robert Wheeler, Barbara White C% C, y n CIVIC CENTER COMMITTEE MINUTES JANUARY 3, 1985 Civic Center meeting called to order at 7:35 P.M. Members: Carolyn Eadon Craig Hopkins Susan Mueller Bob Carn Ed Duffield Dennis Derby Valerie Johnson (Chairperson) Staff liaison Joy Martin was present; Norm Dull representing Smith/Dull. Visitors present: Councilwoman Ima Scott, Jim Blaurock (Chairman Parks Board) Norm Dull and Joy Martin discussed guidelines for drawing up a pre--qualification statement for the general contractor applicants. We will use the "American Public Works Association" standardized "Contractor's Pre-qualification Application". Applicants will have to submit the completed applications 15 days before the bid openings. Staff is directed to work upthe wording on the ad that will be run calling for pre-qualification statements. Joy was asked for an update on the G.T.E. access road. Frank Currie has been - meeting with the local G.T.E. representatives, who will now need to check with the head offices_ back east for final approval. Frank's impression is that there should be no problem. We have no idea when a final decision will be made. Follow--up with Frank Currie to get something settled on paper will be done by Bob Carn. Project update by Norm Dull. Our site lighting has been approved by P.G.E. Overall the project is falling together nicely. Norm met with Tigard's city attorneys to discuss the way we can bid out our heating system due to some technical requirements. rq requirements at the building site were discussed. We will need fill the building because what we have there is too porous. Dull feels that the "soils report" furnished by the city was not the best ty, it was only 1 1/2 pages. ll have approximately 3,000 cubicfeet of dirt that we must haul off-site. ddition we may also have to excavate for the building and haul in fill ial for our foundations. Rough estimates for cost could be $,20-$30,000 is is necessary. Norm also mentioned that he has some concerns regarding the acoustics in the lobby area. This Committee feels that an "echo chamber" affect is not acceptable. This Committee is also not willing to spend additional monies to CIVIC CENTER MINUTES JANUARY 3, 1985 - PAGE 1 CIVIC CENTER COMMITTEE MINUTES €f_• JANUARY 10. 1988 Committee members present: V. Johnson, C. Eadon, B. Carn, C. Hopkins, S. Mueller, E. Duffield. Present from Smith/Dull: Larry Smith, Norm Dull, John Staff liaison: Joy Martin Cost estimates at 75% completed drawings was presented by Norm Dull. Total estimated cost of project is $1,689,785.00. There have been no substantial changesin square footage since site design review. The drawings at this time contain no deductive alternates for the bidding process. Staff presented a draft of the letter calling for bids. This letter is being reviewed by the City..Attorneys. Before the opening of bids, the Committee needs to establish pre-qualification criteria. It is probably a good idea to submit our recommended criteria to City Council at the same time as we ask for them to call for bids. Committee will discuss this again later during this meeting hopefully. i Update on the GTE right-of-sway given by Bob Carn who has met with Frank Currie. The local GTE representative sees no problem, but he must arite a letter to the head office for final approval. As of this afternoon we still don't know if the letter has been sent. Usually it takes about a month upon receiving the letter for the home office to make a decision. Upon more research the excess soils problem appears less severe according to z Norm Dull. Advice from our architectural firm regarding deductive alternates - they should be large enough that we can keep our list to 3 suggestions. Possible suggestions: per Norm Dull sq, footage cuts: quiet room N/end of library holding area/sally port administrator's office/conference room It is costing about $49.00 sq. ft. on the overall project we can figure about $30.00 sq. ft. savings. After much discussion the Committee decided: n. CIVIC CENTER COMMITTEE.MINUTES - JANUARY 10 1985 - PAGE 1 �4. ��tSY CGN.) 'tits MEMORANDUM 7. ` City of Tigard TO: Civic Center Advisory Committee January !Q, 1985 FROM: Juy Martin, Administrative Assistant RE: Soils Report Per Councilor Scott's request, attacted is a copy of the Soils Report for the Civic Center Site: Copies of the report are also being sent to all of Council in their packets uncil's policy to provide for the January 14 meeting. This is according to Co to all' Councilors information requested by any Councilor. (0583p'; Y .r F t } 2 • r y 1 I \ fCLa d V w A d i d ° t c ° ° Q Q o c o• � u w OO d o a � 43 o U Q C-:, VoCZ 04i 16 fy)p, b W r � � o J o+ a o o O O O O Ci S o © a C- t" •Z $ N u° b � �'7 td' � � 1Y1 � lf" 0 e d aNa N n r': v X y j to L c µ i •f