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City Council Packet - 01/07/1985 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an SPECIAL MEETING AGENDA agenda item needs to sign on the appropriate JANUARY-1, 1985, 7:30 P.M. sign-up sheet(s). If no sheet is available, FOWLER JUNIOR HIGH ask to be recognized by the Chair at the start 10865 SW WALNUT of that agenda item. Visitor's agenda items TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer matters can be set for a future Agenda by con- tacting either the Mayor or City Administrator. 1. SPECIAL MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 2. INSTALLATION AND ELECTION OF COUNCIL OFFICERS 2.1 Oaths of Office: John Cook, Jerry Edwards, Phil Edin 2.2 Election of Council President 2.3 Appoint CDBG Representative (1/10/85 Meeting) 3. CONSENT AGENDA These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Minutes: December 10 & 17, 1984 3.2 Approve Council Calendar 3.3 Appoint Budget Committee Member 3.4 Approve Gallo's Vineyard Partial Release of Bond Monies \ 4. AWARD PRESENTATIONS o Mayor Cook 5. DISPATCH CONTRACT CONSULTANT PRELIMINARY REPORT o Clay Durbin 6. STATE OF CITY ADDRESS o Mayor Cook 7. ANNUAL REPORT o City Administration 8. ANNUAL TOWN HALL WORKSHOP o Mayor Cook 9. ADJOURNMENT (pm/2313A) C COUNCIL AGENDA - JANUARY 7, 1985 - PAGE 1 T I G A R D C I T Y C O U N C I L SPECIAL MEETING MINUTES - JANUARY 7, 1985 - 7:30 P.M. 1. Meeting was called to order by Councilor Tom Brian. 2. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, Phil Edin, Jerry Edwards, and Ima Scott; City Staff: Bob Jean, City Administrator; Tim Ramis, Legal Counsel; and Loreen Wilson, Deputy City Recorder. 3. INSTAI._LATION AND ELECI'ION OF COUNCIL OFFICERS a. Oaths of office: The oaths of office were administered to Mayor John Cook and Councilors Edin and Edwards by the Deputy Recorder. Upon the oath being administered to Mayor Cook, he took over chairing the meeting b. Election of Council President: Motion by Councilor Edin, seconded by Councilor Edwards to nominate Councilor Brian as Council President. Approved by 4- 1 majority vote of Council present, Councilor Scott voting nay . C. Appointment of CDBG Representative: Councilor Edwards volunteered, with Council consensus, to serve as the elected official for CDBG. 4. CONSENT AGENDA These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Minutes: December 10 6 17, 1984 4.2 Approve Council Calendar 4.3 Appoint Budget Committee Member-RES. NO. 85-02 - Judy Christensen 4.4 Approve Gallo's Vineyard Partial Release of Bond Monies 4.5 Approve Resolution No. 85-01 - JB Bishop/State of Oregon property a. Legal Counsel requested Council add item 4.5 to consent agenda to allow State of Oregon to dispose of the property near JB Bishop's development at 99W and Park. b. Motion by Councilor Brian, seconded by Councilor Edin to approve the consent agenda, with item 4.3 being removed for discussion and item 4.5 being added. Approved by unanimous vote of Council present. C. Councilor Scott encouraged Council to not make an appointment until new interviews could be held. Other Councilors noted that more vacancies would occur at mid-year and that Ms. Christensen had been the second choice of candidates during the last interview period. Page 1 - COUNCIL MINUTES - JANUARY 7, 1985 After further discussion, Councilor Brian moved to approve Resolution No. 85-02 and appoint Judy Christensen to a term expiring 12/31/87. Approved by 4- 1 majority vote of Council present, Councilor Scott voting nay. 5. AWARD PRESENTATIONS a. Mayor Cook, and the entire Council, expressed their appreciation to Wilbur Bishop and Kenneth Scheckla for their service to the City as Mayor and Councilor respectively . A resolution commending their efforts and a plaque was presented to each. Mr. Bishop and Mr. Scheckla expressed their thanks to the Council, staff, citizens and their families for assistance during their tenure. b. The Chamber of Commerce presented a statement of thanks to both gentlemen. Mayor Cook also read into the record a letter of commendation from Tigard Community Youth Services. 6. STATE OF THE CITY ADDRESS a. Mayor Cook read his State of the City Address. This is attached as a permanent part of the minutes. 7. DESPATCH CONTRACT CONSULTANT PRE:L.IMINARY REPORT a. Mr. Clay Durbin, Consultant, presented a 25 page preliminary report to the Council regarding dispatch contracting. He requested another meeting be set to discuss the report in length after Council has reviewed the material . b. Consensus of Council was to discuss the report. at the January 21, 1985 meeting for the first hour or two. 8. ANNUAL REPORT PRESENTATION a. City Administrator presented the draft copy of the City's Annual Performance Report. Ile emphasi/ed the goal progress and continued productivity in the following areas: Use of equipment and appropriate technology; Management improvements and systems streamlining; Employee involvement; Community involvement and volunteerism; and Intergovernmental relations and cooperation. After highlighting various items in the report, he thanked "Tigard" for the opportunity to be of service. 9. PETITION PRESENTATION a. Mr. H. W. Lister, 15625 SW Alderbrook Circle, presented a petition with 275 signatures from 'Tigard citizens protesting portions of the benefit package supplied to City employees. The two items opposed were: Page 2 — COUNCIL MINUTES — JANUARY 7, 1985 1. Payment of long term disability benefiLs of 60% of base monthly salary to an employee with six months employment. 2. Cash payments for unused sick leave upon employee termination b. Council received the petition and made it a matter of record. 10. ANNUAL FOWN HALL WORKSHOP a. Mayor Cook requested that those in the audience wishing to participate in the workshop split into three small groups and answer the questionnaire which was distributed. After answers are completed, the meeting will resume and the answers will be made a part of the record. RECESS FOR WORKSHOP PORTION OF MELTING: 8:45 P.M. RECONVENE FROM WORKSHOP: 9:20 P.M. b. Mayor Cook noted that the Council will discuss the questionnaire results at the Council workshop which is being held later this month. He then requested a spokesperson from each group present their findings. C. Attached are the copies of questionnaires filed by each group and synopsize the presentations. d. Council thanked all the participants for their input. 11 . ADJOURNMENT: 9:41 P.M. Deputy City Recorder - City of Tigard ATTEST: Cbu_ C'1, pumhsr• - city of Tigard l�w/�2F348A) { Page 3 - COUNCIL MINUTES - JANUARY 7, 1985 CITY OF •D OREGON TOWN HALL WORKSHOP r wouldJANUARY 7, 1985 1. What 3 things • to see differentd within • problems2. What are the 3 biggest obstacles or next 5 years? _,O' Co 7 .Z/this year? 3. What 3 things would you most like to see started or accomplished in Tigard V CITY OF TIGARD, OREGON E. TOWN HALL WORKSHOP JANUARY 7, 1985 1. What 3 things would you like to see different in Tigard within 10 years? r 2. What are the 3 biggest obstacles or problems ahead for Tigard within the next 5 years? ew 3. What 3 things would you most like to see started or accomplished in Tigard this year? '{ t/ c a r J C f A�l f1 9A24 'A Cj,j liref — C CIXY OF TIGARD, OREGON TOWN HALL WORKSHOP JANUARY 7, 1985 1. What 3 things would you like to see different in Tigard within 10 years? <ks�c,r, 3� S�ree Lg"t• 4 2. What are the 3 biggest obstacles or problems ahead for Tigard within the next 5 years? Sfr�c� I r 01.U. w.z 3. What 3 things would you most like to see started or accomplished in Tigard this year? L p ;lei, /o" h e-zvd n" a ne,,.j g nc?re e a--il 4 se Lae— Lh rkz-vK I lo�01 ccdu r" /re 1% - — 5e.,, C TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an { SPECIAL MEETING AGENDA agenda item needs to sign on the appropriate JANUARY 17, 19857 7:30 P.M. sign-up sheet(s). If no sheet is available, FOWLER JUNIOR HIGH ask to be recognized by the Chair at the start 10865 SW WALNUT of that agenda item. Visitor's agenda items TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer matters can be set for a future Agenda by con- tacting either the Mayor or City Administrator. L. SPECIAL MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance h2 2. INSTALLATION AND ELECTION OF COUNCIL OFFICERS 2.1. Oaths of Office: Joh___Cook. Jerry Edwards, Phil Edin Z.2 Election of Council President Torn 8-Ria7t R.3 Appoint CDBG Representative (1/10/83 Meeting) 3. CON,4ENT AGSMDA These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Minutes: December 10 6 17, 1984 3•Z Approve Council Calendar 3.9 Appoint Budget Committee Member 3.4 Approve Gallo's Vineyard Partial Release of Bond Monies l 41 AWARD PP"ZKTATIO" • Mayo+r 'COCIL S. DISP&TCU CONTRACT CONSULTANT PRELIMINARY REPORT 0 Clay Durbin 6. STATE OF CITY AMMSS • Mayer Cook 7. ANVUAL IMPORT • City Adoinistration 0. AMINAL TOWN HALL {ibR "0P • Mayor Cook 9. ADJOL,1$WWAIT Cps/2-313A) C COUNCIL AGENDA - JANUARY 7, 1985 - PAGE 1 ' L cIIY OF TIGARD, OREGON (� TOWN HALL WORKSHOP /r JANUARY 7, 1985 1 . What 3 things would you like to see different in Tigard within 10 years? -2Ztf 54 74 2. What are the 3 biggest obstacles or problems ahead for Tigard within the next 5 years? ' LC 46 f A 3. What 3 things would you most like to see started or accomplished in Tigard this year? IlIe— L` i y -`G� /.lJLL G o �//Y� �L /� -� Ile CITY OF TIGARD, OREGON L TOWN HALL WORKSHOP JANUARY 7, 1985 1. What 3 things would you like to see different in Tigard within 10 years? r. L � ' i i 1 i i 2. What are the 3 biggest obstacles or problems ahead for Tigard within the next 5 years? 3. What 3 things would you most like to see started or accomplished in Tigard this year? i r 1 s a < < � �. « � � � � . : • � . . ' . . � . . . \� . \ o 41 1 t c & 41, � o o � W P4 § � — a ° 41 k2 o� 2 � 4-Po , 16 0 _ o L it 2-N c § _ 2 Dal / . $ - b © A u R 4J Q a 0 c 4J § . S w 3 a, 2 _ 0 � _ _ ■ I c IM e 2 § ® 2 $ c � L § � 2 i Go 41 -i � tf _ k c 2 c �S � 20kCL L � a, ° 2 t Q � 4 -0 s � A k a 4 � 3 TIMES PUBLISHING COMPANY Legal 7-62 P O. BOX 370 PHONE(503)684-0360 Notice BEAVERTON,OREGON 97075 Legal Notice Advertising e • ❑ Tearsheet Notice City of Tigard e P.O . Box 23397 • ❑ Duplicate Affidavit Tigard, OR 97223 f t AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. f i I, SiiGan Pink_— Py------ being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the Tigard T i m e s a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at _T i g.a r d ------in the aforesaid county and state; that the ___City Council Special Meeting_-_ a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for—1 ----successive and consecutive in the following issues: ----Jan__3-�-1�-------. _-- - ----- C ~Subscribed o to b fore me thi _ 3 , 1985 / Notary Public for Oregon My Commission Expires: 9/20/88 AFFIDAVIT a 7WPALtitlRE R OY .t1R13[-ON -a> r OATH OF OFFICE STATE OF OREGON ) ss. CITY OF TIGARD ) I, John E. Cook, do solemnly swear that I will support the Constitution and laws of the United States, and the Constitution and laws of the State of Oregon, and I will faithfully, honestly and impartially discharge the duties of the office of Mayor, during my continuance therein to the best of my ability, so help me God. 4 I further affirm that I am not now, nor have I ever been at any time, a member of any organization advocating the overthrow of the United States Government. 1� E. Cook Subscribed and sworn before me this 7th day of January, 1985. Notary Public or Oregon My Commission Expires: 11-06-85 OATH OF OFFICE STATE OF OREGON ) ss. CITY OF TIGARD ) I, Phil Edin, do solemnly swear that I will support the Constitution and laws of the United States, and the Constitution and laws of the State of Oregon, and I will faithfully, honestly and impartially discharge the duties of the office of Council position ,#2, during my continuance therein to the best of my ability, so help me God. ( I further affirm that I an not now, nor have I ever been at any time, a member of any organization advocating the overthrow of the United States Government. A c Phil 9clin Subscribed and sworn before me this 7th day of January, 1985. otary Public For Ore,on My Commission Expires: 11-06-85 i OATH OF OFFICE STATE OF OREGON ) as. CITY OF TIGARD ) I, Jerry Edwards, do solemnly swear that I will support the Constitution and laws of the United States, and the Constitution and laws of the State of Oregon, and I will faithfully, honestly and impartially discharge the duties of the office of Council position il, during my continuance therein to the best of my ability, so help me God. I further affirm that I am not now, nor have I ever been at any time, a member of any organization advocating the overthrow of the United States Government. Jrry Edwa ds Subscribed and sworn before me this 7th day of January, 1985. LNotary Public For Oregon My Commission Expires: 11-06-85 MEMORANDUM CITY OF TIGARD, OREGON December 31, 1984 TO: Mayor and Council FROM: Bob Jean, City Administrator , SUBJECT: Council and Budget Committee (*) Calendar Monday 1-7-85 Annual Report and Town Hall Workshop Wednesday 1-9-85 *Budget Committee and Labor Relations Workshop...Levy? Monday 1-14-85 Regular Meeting Friday 1-18-85 Council Training Workshop 6-11 P.M. Saturday 1-19-85 Council Goals Workshop 9-4 P.M. Monday 1-21-85 Special Meeting and Parks/Public Works Workshop Monday 1-28-85 Regular Meeting Monday 2-11-85 Regular Meeting and Library Workshop Monday 2-18-85 CANCEL, COUNCIL MEETING? WASHINGTON'S BIRTHDAY Thursday 2-21-85 Executive Session: Ci'y Administrator Performance Review Monday 2-25-85 Regular Meeting Revenues and Wednesday 2-27-85 *Budget Committee: Budget Message, Expenditures Wednesday 3-6-85 *Budget Committee: Community Services Monday 3-11-85 Regular Meeting Wednesday 3-13-85 *Budget Committee: Community Development SM 3-18-85 Special Meeting, and Transportation Committee Workshop t Committee: Recommendation Wednesday 3-20-85 *Budge Monday 3-25-85 Regular Meeting a RM 4-8-85 Regular Meeting SM 4-15-85 Special Meeting RM 4-22-85 Regular Meeting SM 4-29-85 Special Meeting Economic Development Workshop SM 5-6-85 Special Meeting RM 5-13-85 Regular Meeting SM 5-20-85 Special Meeting and Planning Commission Workshop RM 5-27-85 CANCEL COUNCIL MEETING? MEMORIAL DAY (BJ:pm/0681p) cI rY or 'rlGAltl), ORI:GUN COUNCIL, AGENDA ITEM SUMMARY AGENDA ITEM h: AGENDA OF: January 7 1985 DATE SUBMITTED: Januar" 3 12 85 PREVIOUS ACTION: — ISSUE/AGENDA TITLE: REQUESTED BY BUDGET COMMITTEE APPOINTMENT CITY ADMINISTRATOR: DEPARTMENT HEAD OK: __ _-zzzz=zssersssszz=aa zcasxszaxsxz=-- assaszsaasasasasa:s:sasssssss==sax=r.az.z=_-z_- INFORMATION SUMMARY Ms. Christensen was the Appointments Advisory Committee's second choice when the last vacancy was filled. Given the need for a special meeting the 9th of January, 1985, as Mayor, I have chosen to recommend Ms. Christensen be appointed as a member of the City of Tigard Budget Committee. s s a s s ss s s s ass:ss s s s s s a s s s c s z.......s=a c x......s=s c c s....... s s s s s s a s a s s n ALTERNATIVES CONSIDERED ��ss�ssss��s:as�ssss�:ssss:s:s:sasssssz:zzcssaasss:ssa�azzaaa:aaasssss s.s assscz:s SUGGESTED ACTION As above. a 1. M'11111 CITYOF TIGARD CITIZEN COMMITTEE INTEREST APPLICATION NAME: / / /,% ;�S J DATE: y ADDRESS (RES. ) : l�r> �/G' jCL �4.c"G �$ �� t-//j 7s - %/�i/I1�'t� RES. PHONE: i l ' ADDRESS (BUS. ): �11I (' �i U l/�/�/uC� I (c, . �/�� BUS. PHONE: �'�C t&S LENGTH OF RESIDENCE IN TIGARD: �,.,,rt SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? EDUCATIONAL BACKGROUND: fid.. - /� Gln / /k�»z�r4Li1c cf OCCUPATIONAL STATUS AND BACKGROUND: t4 G(%7/tl %�t'Sf�/1!�[/S�Xt. l')��llC i Li�. �'t ��c'al'Jr �r •/ a'` (�,ltldL�lysflll�/�1_, // HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? 4. .S THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? PREVIOUS COMMUNITY ACTIVITY: y�t /)/ �,:�; �e� /� =5� —/�G'�1�/�h�>7<rf.��ee%1��71� ORGANIZATIONS AND OFFICES: OTHER INFORMATION (GENERAL REMARKS) : y )ARDS. COMMITTEES OR NPO INTERESTED IN; -------------------------------------------- -------------------------------------------- Date Received at City Hall Id ) Date Interviewed Date Appointed Boa ommittee, or NPO Inside City Outside City (0346p) CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: January 7, 1985 AGENDA 11LM #: _. y DAZE SUBMITTED: December 27, 1984_ PREVIOUS ACTION: Council Acceptance of ISSUE/AGENDA TITLE: Partial release Subdivision Compliance Agree. 6 Public of Public Improvement bond monies .,_ Improvement Bond for Gallos Vineyards Subdivision PREPARED BY: Randy Clarno REQUESTED BY: Herb Morissette Builders DEPARTMENT HEAD OK: CI1Y ADMINISTRATOR: � �� — INFORMATION SUMMARY Herb Morissette Builders Inc. is requesting the City releaso that portion of their Public Improvement Performance Bond (Letter of Commitment) that covers work completed. The following is a list of those items being requested for release. Amt. Requested 20% Retainage Construction Item Bond Amt. For Release 80X For Maintenance Street Lighting $2,965.00 $2,372.00 $593 .00 ALTERNATIVES CONSIDERED Deny or Accept their- request. SUGGESTED ACTION The Engineering Section has inspected the above stated construction work and has determined that it is complete. Therefore, Community Development recommends release of the above stated funds. (RC:cz/0874P) December 26, 1984 C'TYCWT11FAFM WASHINGTON CCKINTY,OREGON Herbert E. Morissette, President Herb Morissette Builders, Inc. 7470 SW 76th Avenue Portland, Oregon 97223 RE: Gallos Vineyard Subdivision (Letter of Commitment Partial Release) Dear Mr. Morissette: In the matter of the one hundred thirty-four thousand, five hundred sixty-three and 00/100 dollars ($134,563.00) Letter of Commitment, between Herb Morissette Builders Inc., and the City of Tigard, Oregon and Oregon Pioneer Savings and Loan Association; this is to serve as official notice to allow said Oregon Pioneer Savings and Loan Association to release to Herb Morissette Builders Inc., a portion of the deposit entrusted to said Oregon Pioneer Savings and Loan Association. F The amount hereby authorized to be released is two thousand three hundred seventy-two and 00/100 dollars ($2,372.00). The amount to remain entrusted to Oregon Pioneer Savings and Loan Association as a cash performance bond to assure the City that all remaining requirements of said Subdivision are completed, shall be thirty-three thousand seven hundred eighty-two and 16/100 dollars ($33,782.16). This notice shall not be construed to nullify or alter the terms of the aforesaid Letter of Commitment in any way; it is merely an authorization to release a portion of the entrusted monies. City of Tigard, Oregon By: J yor 'ffBy: ty Recorder (RC:cz/0874P) 12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171 yF�aRissFrrF 8vic�FRs, INC. 7470 S.W. 76th • Por0and, Oregon 07223• 246-4603 December 17, 1984 City of Tigard 12420 S.W. Main Tigard, Oregon 97223 ATTN: Randy Clarno Re: Gallos Vineyard - Partial Release of Funds Dear Mr. Clarno: In accordance with our Letter of Committment and Performance Bond signed by Herb Morissette Builders, Inc. and accepted by the City of Tigard, we hereby request the City of Tigard provide certification acknowledging completion of the following areas of work at Gallos Vineyard Subdivision. Street Lighting $2,965.00 $2,372.00 Work Completed per Rouse Electric Contract $2,965.00 Funds Available for Release (80%) $2,372.00 Your earliest attention to this matter is appreciated. Please call our office at 246-8803 when the authorization and certification letter is ready and we will come pick it up for delivery to our lender. Thank you. Yours trNly, P.A. Morissette, S vtary Herb Morissette Builders, Inc. cc: Rouse Electric Oregon Pioneer Savings and Loan Association C� i tigard community youth services 620-2621 Board of Directors Denny Purkey,President Carol Olson,Vice-President Margie Kessler,Secretary Rev.Joel Harris,Treasurer Card Bautz Cynthia Cardwell Nancy Clark January 4, 1985 Anita Edin Gale Ekins Jean Haldorson Teresa Ivey Mayor John Cook Armin Konsten Jan law (`1 of Tigard Sally Marchugton P.O. Box 23397 5Don�;ry Tigard, Oregon 97223 Dave Pahl Charlene Peterson Paul Phi9ips Dear Mayor Cook, Jerrie Rousse Tom Sullivan Please add our voices to the many who will honor the public service of former Mayor Wilbur Bishop and out-going Councilman Ken Scheckla next week. Mayor Bishop was one of the 'founding fathers' of TOYS, and both he and Councilman Scheckla consistently supported TCYS's effort to help youth and faltilies in Tigard over the years. We applaud their calmitment to public service and to improving the quality of life in our comrunity. Sincerely, William A. Knudsen Director C 11981 s.w. pacific highway • tigard, oregon 97223 L/ e of Appree . lad 1oe> CITY OF TIVA RD WASMINGTC"COUNTY,OREGON RESOLUTION 84 - 83 A RESOLUTION HONORINC AND COMMENDINC WILBUR A. BISHOP FOR HIS YEARS OF DEDICATED SERVICE TO THE CITIZENS OF TICARD AS MAYOR. WHEREAS, Wilbur A. Bishop has served the citizens of Tigard in the capacity of Mayor from January, 1975 through Decemb, 1978 and January 1983 through March 12, 1981; and WHEREAS, Wilbur A. Bishop has been instrumental in successfully guiding the City's development during his years of dedicated service; and WHEREAS, Wilbur A. Bishop has, during that period, given unselfishly of his time and talents to the benefit of the entire community; and WHEREAS, the Tigard City Council recognizes that such dedicated community service cannot be compensated for but wishes to record the City's appreciation to Wilbur A. Bishop for his dedicated service to the City. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: The Tigard City Council hereby expresses, in behalf of the entire community, appreciation and indebtedness to Wilbur A. Bishop for his many years of service to the citizens of Tigard as Mayor. PASSED: This 17th day of December, 1981. z tF t E ATT ST: CITY RECORDER-CITY OF TIGARD AYOR-CITY OF TIGARD f L�WILBUR BISHOP 10590 S.W.COOK LANE • TIGARD,OREGON 97223 PHONE 15031 620-5399 or 639-1052 January 2, 1985 Honorable John E. Cook, Mayor and City Council City of Tigard 12755 S.W. Ash Tigard, Oregon 97223 Dear John and Council Members: Thank you very much for your invitation to be present for your Town Hall Meeting Monday, January 7, 1985 with the City Council. I am looking forward to being there. Kindest regards, Wilbur Bishop y ,ate of Appree. ON lay . CITYOF TIOARD WASHINGTON COUNTY.OREGON RESOLUTION 84 - 82 A RESOLUTION HONORING AND COMENDING KENNETH SCHECLLA FOR HIS EIGHT YEARS OF DEDICATED SRRVICE TO THE CITIZENS OF TIGARD AS CITY COUNCILOR. WHEREAS, Kenneth Scheckla has served the citizens of Tigard in the capacity of City Councilor from January 1, 1977 through December, 1984; and WHEREAS, Kenneth Scheckla has been instrumental in .successfully guiding the City's development during his years of dedicated service; and WHEREAS, Kenneth Scheckla has, during that period, given unselfishly of his time and talents to the benefit of the entire cosimunity; and WHEREAS, the Tigard City Council recognizes that such dedicated community service cannot be compensated for but wishes to record the City's appreciation to Kenneth Scheckla for his dedicated service to the City. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: The Tigard City Council hereby expresses, in behalf of the entire community, appreciation and indebtedness to Kenneth Scheckla for his eight years of service to the citizens of Tigard as City Councilor. PASSED: This 17th day of December, 1981. ATT T u. 1�4CITY RECORDER-CITY OFTIGARD7MAYOR-CITY OF TIGARD m�W. nomi 5 CITY OF TIGARD r CL REVIEW OF POLICE COMMUNICATIONS p[i S C k c CONSOLIDATION QUESTIONS ar � �-( SSS )h V The attached repert is an informal response by the contractor to questions previously submitted by members of the City Council . These responses are based on a review and analysis of the Compass Consulting Group and the Request for Proposal (RFP) by the City of Tigard for Police Dispatching Services, and on the contractors' experience and knowledge in the field of consolidated public safety communications. • ' 1 1 . Is it economically feasible or cost-effective to move into the new Civic Center for a period of two or three years before contracting for police dispatching communications? In terms of required equipment, the RFP provides limited information upon which to base a decision on cost, as it is incomplete; however, based upon known variables, I feel that, regardless of whether you move to the Tualatin RFPD, a new Communications Center or any other facility, there are Police Department support costs which must be incurred. Your present radio equipment was built, in 1967, it is not state-of-the-art. It is an old tube set which requires considerable maintenance. It has excluded its operational life, which was approximately 10 years when built, and it could become a safety liability along with expensive to maintain. In order to provide adequate emergency communications to Tigard PD, it will be necessary to update the radio equipment, regardless of whether or not you move into a different facility (e.g., the new Civic Center, as is the present plan). Today's investment in the upgrading of radio equipment can be used at a later date. to support Tigard PD, regardless of their physical location. If you make a minimum investment,• in other words, by upgrading only that equipment which you need to provide an adequate level of service, you could possibly move into the new Civic Center for two or three years until decisions have been made regarding the future of public safety communications in Washington County, the establishment of a county-wide system and the City of Tigard's future involvement in this enter, or a move to the Tualatin RFPD center. With the minimum investment in equipment, this could very easily be cost-effective. 2 "Minimum investment" does not mean buying new, elaborate equipment other than that which is necessary to provide adequate radio communications for Tigard PD. Basically, a determination of economic feasibility or cost- effectiveness depends upon the City of Tigard and Tigard PD in replacing only that equipment and furniture absolutely necessary for a move into the new Civic Center. Once the decision is made to consolidate or not, then the decisions regarding the City's desires regarding replacement of other equipment can be made. 2. What is the minimum equipment required in the Center if the Tigard Police Department was to move in two or three years into a consolidated Center? If you are to consolidate in two or three years, you may consider two options: (1) You could use the equipment presently in the old City Hall t` and move it into the new Civic Center, based upon your estimate of its reliability for the next two or three years. (In other words, will it last, and serve the PD for the next three years, or will it become a maintenance and safety hazard? (2) Your present radio equipment is very old and unreliable, and the time has cane to consider replacing it, since its operational life was 16 years when it was built. So, I believe the minimum requirements would be to replace your transmitter station, and use the present furniture, file cabinets and the dispatch console. In this way, you would keep your investment in new equipment to a minimum, at the present time. When moving into a new facility, it will be necessary to consider whether or not these items will look appropriate in the new facility. However, if the goal of the City is to keep invest- ments to a minimum until a firm decision has been reached on consolid- ation, then this may be the logical way to proceed. 3 3. What equipment would be required in the Civic Center if the City were to contract for communications immediately? This depends on several things. As I have indicated in my two previous responses, there is a need for the City of Tigard to upgrade their base transmitter station. I am assuming that your base station will remain in the vicinity of City Hall (or wherever it is presently located), so I believe you would need a new base station, even if you consolidate immediately. The base station would be"linked to the Communications Center either by control line, or by a microwave or the method of your choice, unless you locate the base station at the Communications Center. As a minimum requirement, I believe the PD would need a remote, or control , station at Tigard PD, where the Chief of Police or his command staff could have access to the radio net, particularly in cases of emergency. There are occasions in which a command decision may be required, or information may be necessary from the Chief or staff to the field units. Other than the remote, or control station, and the base transmitter station, there is no other required equipment. However, a remote or control set could serve as a backup Communications Center in an emergency, such as the consolidated Center going -out, as long as the transmitter site is still operating. 4. Any proposal to contract out dispatch services involves arranging for another agency to assume responsibility for operating the LEDS terminal, etc. Please comment on how such a transfer of responsibility is handled, what kinds of protection does the City need in case of violation of confidentiality, and are there other confidentiality issues that the 4 council should consider? LEDS provides a criminal justice telecommunications and information system for the State of Oregon. In order to have access to LEDS information or to have a LEDS terminal , you must be a criminal justice agency as defined by the National Crime Information Center (NCIC) . In this particular case, it must be a police force/department, in all governments, which is responsible for enforcement of general criminal _ law. This responsibility, or the responsiblity for LEDS and security of LEDS information, cannot be transferred." It remains the responsibility of the criminal justice agent; in this case, the City of Tigard would continue to be responsible. What would occur is that you may, through a management control agreement, enter into a written agreement between a criminal justice agency and a non-criminal justice agency which provides services such as dispatching, records-keeping or computer services to the criminal justice agency. In the case of the City of Tigard, if they were to consolidate with the Tualatin Fire District, this agreement would give the criminal justice agency (i .e., Tigard PD) management control over the operations of the non-criminal justice agency as they relate to accessing the LEDS network. This management control means Tigard PD would have authority to set and enforce priorities; standards for the selection, supervision and termination of personnel; and policy governing the i operation of computers, circuits and telecommunciations terminals used to process, store or transmit information to or receive information from the LEDS system. Any agency using a terminal to access LEDS, whether directly or through another agency (as in the case of the fire district gaining access through Tigard PD), the agency (the RFPD) must adhere to all applicable LEDS rules and policies, and must sign an agreement with 5 LEDS to that effect. (This agreement is in addition to the one signed with Tigard PD). Further, any agency that enters any information into LEDS or NCIC files is responsible for the accuracy, timeliness and completeness of that information. LEDS sends a record validation review list regularly to each agency. The agency must review the status and content of the records and make any necessary changes, and return signed certification of their validity. This validation must be returned to LEDS within sixty (60) days. If you contract out for communications services, the Fire District would be required to designate an agency LEDS representative who would be the primary contact for all matters relating to the use of the terminal by the agency. Only Tigard PD is entitled, by law, as a criminal justice agency, to access LEDS. They would merely extend that access to the agency with whom they contract, if it is a non- criminal justice agency. Tigard PD remains the responsible agency. Regarding the kinds of protection needed by the City in case of violation of confidentiality, 1 believe an understanding must be reached with the Fire District or the agency with whom you are contracting (if they are not a criminal justice agency) that this information may not be released; it must be stressed that release of such information is illegal , and some type of written safeguard should be prepared to protect the City, as the contractor becomes liable should there be monetary loss due to unauthor- ized disclosure. One other area that should be mentioned in reference to LEDS and confidentiality issues is the Oregon Computerized Criminal History (CCH) files. Access to the CCH information by means of terminals is limited to criminal justice agencies. A criminal justice agency may obtain CCH information only in situations in which it is required by that agency for the purposes of fulfilling its legal responsibilities. All inquiries to CCH records must be based on a valid reason for obtaining 6 that information. Inquiries for non-official purposes, or the checking of records for persons or agencies outside the criminal justice community, are prohibited. In the case of contracting out for communic- ations services, the need for protection of these sensitive records should be emphasized. 5. Both the Compass Consulting report and your previous conversations made reference that 75-85% of calls are police related with the balance - related to fire and 9-1-1. Please comment on the significance of the high incidence of police calls and what"possible problems this mix could have if Tigard were to have a fire district handle their dispatch requirements. Nationwide, an average of between 80-85% of all calls to a 9-1-1 center or to a public safety Communications Center will be for police services. I have found this ratio to hold true, in my experience. What is the significance of this high incidence of police calls? I believe it means that the level of the intensity of communications is more pronounced for the dispatcher in handling police calls than in handling fire calls. (In police communications, there is an approximate average of five to six radio transmissions involving any given police call (an officer may ask for various types of information; this means that the dispatcher is working on the computer, getting a records check, and/or running a warrant check on a particular individual , etc.). The basic theory is that many more actions are required on a given police call than for a fire call . So, if the rate of police calls is higher, this means that the dispatcher is more occupied as aop lice dispatcher than as a fire dispatcher. There is no waiting or rest time for the dispatcher 7 between police calls; they are continuously busy. In a fire or ambulance situation, on the other hand, there may be a considerable amount of time between calls. Again, this is not true in a police environment. The problem I would foresee, due to this mix, is a fire district where dispatchers work a 24-hour shift. Are these dispatchers adaptable to this level of intensity? Could they maintain this level of concentration for this period of time? It has been my experience that a police dispatcher handling a normal call load and running all the records checks, etc., have reached peak productivity after approximately six (6) hours on duty; at the end of an 8-hour shift, they are extremely tired; it would not be advisable to require them to work a 12-, 14- or 24-hour shift as I believe the Tualatin RFPD does. I do not belive a police dispatcher could remain alert or interpret data correctly, etc., and I believe long shifts, such as Tualatin RFPD now has, could present not only a stressful situation for the dispatcher but could also jeopardize the safety of police officers and, possibly, the security of the public. 6. The Compass report refers to several options for Tigard police including a county-wide dispatch center; two centers (one for fire and one for police); and Tigard PD remaining separate. Please comment on the pros and cons of each of these options. I agree with Compass Consulting Group's conclusions and recommendations. My belief is that the citizens of Washington County, the City of Tigard, and other public safety agencies would best be served by one county-wide dispatch center. The advantages of a consolidated, or county-wide, Communications Center are that it reduces the overall operational cost for services; if properly structured and negotiated, the 8 cost-sharing equalizes the cost for all county citizens in all jurisdictions (when I say "equalizes the cost," I mean that it costs every citizen the same amount to obtain public safety service). If you have a separate or a single center by itself, or one small police department and a rural fire district working together, then the cost is far greater for this same service. In addition, one of the greatest advantages to a county-wide system is it allows for the coordination of services. For example, a significant event takes place, in which mutual _ aid from the sheriff and/or another police department is needed; if everyone is dispatched from one center,"then other phone calls are not necessary. The dispatcher is not required to dial yet another phone number and explain the situation to another person, who then must dispatch the call . The result is, precious minutes are being saved. The same is true if you have a police call and a fire truck or ambulance is needed. If all operations are co-located in one room, ease in coordin- ation of services is far greater and much faster. This provides the public with a better measure of service for their dollar and, in many cases, minutes and seconds saved by services being co-located has saved lives. Housing all public safety communications operations in the county-wide system elminiates the need to transfer telephone calls, particularly in reference to 9-1-1 . Right now, for example, Tigard's calls are received by the Tualatin Fire District; each time an emergency call comes in for Tigard PD, the operators at the Tualatin RFPD have to transfer that emergency call to the PD. This is time-consuming, labor- intensive and defeats the entire purpose of 9-1-1, which is to save time and, to provide easy access by the public to emergency services. In the case of two centers, one for fire and one for police, you again have the problem presented by transferring 9-1-1 calls when there is no way to 9 sort them out by jurisdiction, and when you have the police located in one area and fire in the other, because 9-1-1 is a number for all public safety agencies; you would need to transfer the call . It also does not provide the reduced overall operational costs; you would still be oper- ating two facilities, and would have a staff that you would not otherwise need. In the case of Tigard PD remaining separate, again you have the problem of transferring 9-1-1 calls. Tigard PD presently has six people who operate as records and communications specialist and a manager (hours unknown); this seems a heavy commitment for a city the size of Tigard. You do not have the coordination of services that you would have in a consolidated center. The advantage to Tigard PD remaining separate is it gives the City total control over the Communications Center; the City can set all policies and operational procedures without any regard to any other activity. This would not be true if you were in a consolidated center. However, in a consolidated center, you can establish a manage- ment structure in a manner which allows you input and control concerning policies/procedures. The greatest problem I see in having Tigard PD maintain an independent Communications Center is the cost of this activity, in the lack of coordination of services and the transferring of 9-1-1 calls between activities. Call transfer is cumbersome, and slows the process of getting public safety services dispatched to the public. 7. The Chief's RFP includes references to ORS 190.020, related to transfer of personnel and preservation-of benefits. Please discuss how consolidation affects the employment rights of the personnel both for the remaining dispatchers and those who are displaced. ORS 190.010 covers the authority of local governments to create 10 intergovernmental agreements for performance of services, or functions/activities between two government entities by consolidating a department, or by jointly providing administrative services, etc. Basically, this statute requires that any intergovernmental agreement must provide for the transfer of personnel and the preservation of their employment benefits. However, ORS 236.610 gives better guidance on the rights of an employee when their duties have been assumed or transferred to a different public employer. Basically, it states that no public _ employee will be deprived of employment solely because the duties of their employment have been assumed or acquired by another public employer, whether or not an agreement, annexation or consolidation with their present employer is involved. Notwithstanding any other statutes, etc., public employees involved would be transferred to the employment of the public employer who assumes or acquires these duties without further civil service examinations. This means that if Tualatin RFPD were to take over your dispatching, you would transfer employees without their having to take a civil service examination for Tualatin RFPD. This statute also requires, in the transfer of a public employee, that the transferring employer furnish the employment records of that employee to the transferee employer at the time of the transfer, and that the time of transfer must be by written agreement between the public employers involved. As to the status of the transferred employee, a public employer who receives a transferred employee under ORS 236.610 must place that employee on its employee roster, subject to certain conditions; these are that if the employee was serving a probationary period with his employer at the time of transfer, the past service on probation will Capply on the regular probationary requirements of the transferee employer, and notwithstanding any other provisions of law applicable to a 11 retirement system for employees of the prior employer or of the transferee employer, the employee, at their option, may elect to continue under any retirement system in which they were participating prior to their transfer, or if they meet the qualifications therefor, they may elect to participate in the retirement system available to employees of the transferee employer. The employee's election must be in writing and made within thirty (30) days after the date of their transfer. If the employee elects to continue under the retirement system in which they were participating prior to transfer, they will retain all rights and be entitled to all benefits under that system, and they will continue to make contributions to that system; the transferee employer will make contributions to that system; the transferee employer will make contributions on their behalf to that system as required of employers participating in that system as if the transfer had not occurred. In addition, the employee will retain the seniority they accrued under their prior employment; however, no regular employee of the transferee employer may be demoted or laid off by reason of that seniority. Otherwise, the employee will enjoy the same privileges and be subject to the same regulations as other employees of the transfer employer. Regarding authority of the new employer over the transferred employee, the employer will place that employee in a position comparable to the position they enjoyed under their prior employment, subject to certain rules. One rule is, the transferee employer, in determining a comparable position, must consider the employee's education and physical qualifications, experience and salary, duties and responsibilities of their prior employment. If the transferee employer finds that no comparable position exists under this rule, the employee will be offered a lesser position; that is, if such a position is available, according to 12 their qualifications by the transferee employer. The finding and action of such an employer, under this rule, is subject to a hearing upon the employee's request, and subject to review under ORS 34.010-34.100. In the case of those dispatchers who are displaced, if the transferee employer finds that no positions exist, the employee will be listed as a regular paid-off employee and will have priority to appointment over other persons eligible for any position for which they are qualified. Basically, this means they have first opportunity at any vacancies that come up, subject to a time limitation. One other point to remember is the re-employment of employees at the end of any cooperation agreement; that is, at the end of the cooperation agreement, the transferred employee is entitled to their position with the transfer employer, if they have remained an employee of the transferee employer in good standing to the termination of the agreement. Basically, this means that should Tigard enter into an intergovermental agreement with Tualatin RFPD, they would transfer employees if jobs existed for them. If not, these persons would be laid off; however, should the agreement be cancelled at some point, they would have the opportunity of reverting to their previous employer (the City of Tigard). 8. The RFP refers to a 30-day termination right for either party. Please discuss the pros and cons of this versus a three-year fixed contract. I find the 30-day termination right, as suggested in the RFP to be an insufficient amount of time for notification of contract termination. The budget year normally runs on an annual basis, and a 30-day termin- ation notice in the middle of a budget year could be disruptive. An orderly transition could not be made since a 30-day notice would not 13 allow for the hiring of staff by either party, the movement into a new Center, the acquisition of equipment, and/or other preparations which are required for setting up a Communications Center. It takes long-range planning to accomplish this, and 30 days would be insufficient. The advantage of a 30-day termination is that if you were in a contract situation which was intolerable, a 30-day notice might then be desirable. Generally speaking, I believe you would find it unworkable for either party. From the same viewpoint, the 3-year fixed contract I would not recommend, as you may find yourself in a contract situation which is not working, or which is not providing the Yevel of service you feel the City of Tigard requires; if you are into a 3-year fixed contract, then you have a legal obligation to serve out that full period of time. On the other hand, you may wish to consider an indefinite contract which runs basically on an annual basis which is automatically renewed unless either party serves notice to discontinue, but contains provisions for cancel- lation by either party. A 90-day or a 6-month notice prior to the first day of each budget year could be set. My experience has shown this to be the most workable; it provides some leeway, yet allows a reasonable escape clause; you are not tied into a contract for a specific period of time, but its renewable if both parties agree, or either party may cancel it with a 6-month or 90-day noti,.e, whichever is required. I believe you would find this option much more flexible and to your advantage. 9. Based on your review of the RFP language, are there requirements included which cause you concern and are there requirements which in your judgment are missing? In addressing RFP language and the requirements, I find that it is not a 14 precise or descriptive document regarding what services the City of Tigard is soliciting from a vendor. It appears cumbersome, in that it goes to great lengths in quoting ORS 190 (intergovernmental cooperation agreements) and ORS 236 (transfer of employees) . Both documents come into play only if the City decides to consolidate their communications with another agency. I find them both unnecessary in an RFP. Further, I find that the document includes specifications for a radio control console, and a satellite receiver/voter as if the City were soliciting _ bids for this type of equipment, rather than communications services. Those sections addressing direct dispatch requirements and indirect dispatching requirements are more in line with what I believe should appear in an RFP. One area where I noted the RFP to be seriously lacking is that it failed to include any provisions for the City to have input in the policy-making process, or any type of representation by the Police Department on an operational board with Tualatin Fire District (or other agency), so that the City may have direct input into the operating protocols/procedures of the Communications Center. This, 1 believe, is a serious area of concern any time you are soliciting this type of service, because you wish to have some type of control over the system. It is very necessary that this is documented and what the procedure would be. 10. The RFP lists many pages of equipment specifications. In your judgment, is this necessary or would any type of equipment be adequate? i As I stated in the above response, I felt that the specifications of the radio control console were inappropriately included in the RFP. If you are contracting for communications services, I do not belive that it ( would be appropriate to state specifications of the various elements of a 15 piece of equipment. What would be appropriate is to specify your communications needs, e.g., coverage for the entire city of Tigard, levels of audio output and reception. I believe specifications in a document of this nature are incorrectly included, that the type of equip- ment utilized by the vendor/Communications Center is irrelevant as long as it provides the level of services you require. 11 . When police agencies use a central dispatch service, do they still need the same radio equipment in their individual station? If so, where do the proposed savings from centralized dispatch occur? Earlier, I stated that, should the City of Tigard consolidate their dispatching into a central dispatch service, Tigard PD should retain some type of a radio receiver/transmitter at the department. However, I did specify a remote, or control , station which can be procured for $300- $400, possibly a little more, and this is considerably less than the cost of a normal base station. The basic cost savings of centralized dispatch are realized through reduced personnel costs where, in a consolidated center, one dispatcher handles many jurisdictions simultaneously; this personnel cost is shared equally among all users, based upon variables such as calls for service, population, assessed value, or some formula of this type. The Compass Consulting Group study of Washington County illustrates this very well on page 59, where Alternative #5 (staffing pattern to handle the average peak hour workload) shows that, through consolidation, twenty-seven (27) full-time operational positions, plus ten (10) part-time positions could be saved. This potential savings has been translated by Compass into $766,000 per year; on a per capita basis, this is approximately a $76,000/year savings in communications 16 dispatching costs to the city, if this fund is distributed equally throughout the county. Personnel costs do not comprise all of the savings; there are others, such as shared facilities (heating, lights, paper and pencils, etc.), which are shared among the users; and the shared management costs, also, as there are several law enforcement agencies accessing the LEDS terminal -and teletype, phone lines, etc. All of these are cost savings which, when you spread then, among many users, drastically reduce the cost of any operation. The maintenance/operation of a separate communications facility does not provide the economy of scale that consolidation does. 12. Does the Fire District have legal access to LEDS terminal information? I have addressed this issue in an earlier response to another question; however, I will reiterate. A fire district does not have legal access to LEDS terminal information. It may only have access through a management control agreement with a criminal justice agency which does have legal access. However, once a management control agreement is established between a criminal justice agency and a non-criminal justice agency which provides a service, the agency using the terminal (in this case, a fire district), must adhere to all applicable LEDS rules and policies, and must sign an agreement with LEDS to that effect; this agreement is legally binding. 13. Wouldn't having the Fire District in one center and the Police in another be more economical for the entire county? CHaving the fire district in one center and the police in another would 17 not be the most economical for the entire county, as pointed out by the Compass Consulting Group research, which shows that having two centers would save the citizens of Washington County approximately $594,000 in personnel costs versus $766,000 in personnel costs if Washington County established a single consolidated center. Again, we are talking only about personnel costs. If you have two separate Communications Centers, you are still paying for the operation of that facility; you would have two management staffs, plus all operating costs (heating, lights, etc.). A major concern about two Communications Centers is the problem presented by transferring all 9-1-1 fire/EMS callt' received at one center to the other one, or vice versa: police calls being received by fire and having to be transferred to the, PD. Again, this complicates and slows down the operation and defeats the purpose of 9-1-1 . Also, you would need to have the additional managerial and technical staff to handle two centers; this is another cost. The most economical option would be the unified county-wide system. 14. How many poica clerks will still be nEcessary for filing and report- writing? Neither the RFP, compiled by the Tigard Police Chief, nor the Compass Consulting Group report identifies the number of calls for service received by Tigard PD, or if call-takers perform more than one function (e.g., call-taker/dispatcher). In reviewing the Compass study, I find that Tigard PD indicates they have one manager and six call-taker/ dispatchers, for a total of seven (7) personnel devoted to this effort. Given the fact that communications is a 24-hour operation and it normally takes 5.0 personnel to cover a given position on a 24-hour basis, this 18 would indicated that two of these current positions could be assigned to records and administration. However, I have insufficient information upon which to base any conclusions about the number of police clerks required. An on-the-job audit is necessary to determine the staffing level for records. 15. How can contracting with Tualatin Rural Fire District be more economical when their dispatchers' salaries are three times more than the police dispatchers' salaries? The economy of contracting with Tualatin Fire District cannot be based on salaries alone. Whether or not it would be more economical to contract with Tualatin Rural Fire District for communications services depends solely upon the contract amount which they offer to contract for your dispatching services, versus how much you would save in salaries and other costs by doing this. I would agree that, if we are going to base the cost solely on ddispatchers' salaries and Tualatin RFPD's salaries are three times those of your present police dispatchers, then, of course, this would not be economically attractive. The City must carefully weigh all the variables involved, to ensure that the citizens of Tigard receive the level of service they require, •that dispatching service provided by Tualatin RFPD or any other vendor meets the needs of Tigard PD and that there is an adequate cost savings. The cost savings in this case must be determined by looking at contract cost, plus the cost to operate your records section efficiently, versus your present budget which the Compass Group Report indicates is $133,700 per year. `- 16. If Tigard PD were to contract for "dispatch services," what equipment, if 19 any, would TPD need to retain? (Would there be no local communication capability with patrol cars, detectives, etc.?) As I have indicated in answering previous questions, if Tigard PD should contract to receive dispatch services, they would require a remote, or control , radio off the base station so the radio net may be accessed by the Chief of Police or his staff from the police station. Also, Tigard PD would continue to own the base radio transmitter station, although it may or may not be located at the Tigard Civic Center. ., 17. TPD dispatchers do typing, filing and other duties while providing dispatch coverage. A patrolman can ask a dispatcher to pull a file, check an incident report and other tasks which help an investigation under way. What happens to this capability to assist officers if the dispatch function is separated from the records function? Along with consolidating of the Tigard PD communications function with a central center, there remains a need by the TPD to retain a records function managed/operated by a level of staffing sufficient to continue the provision of typing, filing and other records functions in support of the Department operation. 1 am unable to determine/recommend a level of staffing based on the documents I have reviewed. However, those clerks retained may continue to pull a file, check an incident report or perform other tasks to assist field officers in an investigation. Depending upon the number of support staff in the records section, it might be feasible to schedule work shifts where this function could continue to be performed for 16 or more hours per day. During those hours when this capability is not available, (i .e., records is not staffed), the officers 20 could check records themselves, if necessary. Although this may not be the best situation, it may be one of the trade-offs of consolidation. It would appear that, considering the growth factor predicted for the Tigard area, it will be but a matter of a few years before the workload on the Tigard PD dispatchers is of such magnitude they will be unable to perform peripheral duties such as typing, filing and records maintenance, and it will be necessary to curtail these duties, regardless of consolidation, and you would have to provide additional staff for the records function at that time. Many small departments face similar problems concerning access to local records during non-office hours and, in most cases, if the need exists for information from local records when the records office is not staffed, the officer carrying out the investigation reviews the file personally. 18. Is it advisable to have a 30-day (or even larger) notice, single-party cancellation provision on a three-to-five-year dispatch contract? I believe it is advisable for a contract for communications services to contain a cancellation provision, whereby either party may withdraw from the agreement after adequate notification. I do not believe a 30-day notice of cancellation is adequate. As indicated in' an earlier response to a similar question, this does not provide adequate time to make an orderly transition. If the service provider were to notify the City that they were invoking a 30-day notice of cancellation of the contract, Tigard PD would be unable to re-establish their communications operation within this time limit. As I recommended earlier, I believe a minimum of six months is a more realistic time factor. This provides protection to �. the City of Tigard from cancellation with short notice and vice versa for 21 the contractor/provider of services. 19. In a contract relationship, what provisions should be made for dispatch/patrol joint sessions to maximize working relationships, field coordination, TPD working orders? The City of Tigard should ensure that provisions are included in any contract to provide "communications services" for the establishment of some type of structured committee or board, which determines operations/policy matters for the communications operation, with the City of Tigard having representation on this committee. This management role is necessary to ensure that services being provided are adequate for the needs of the user (Tigard) and that the City has sufficient input and control over the Center's resources and policy formulation to provide responsive service to the public. 20. The Compass Report (Alternative #5) recommends dispatch consolidation at Fire District #1 over the next 3 to 4 years (including moving of Tualatin Rural Fire Protection District's equipment to that location). This is projected to reduce personel needs 25-30% and save at least $760,000 per year initially. Given this report and recommendation, the following questions come to mind: a. Is this a good time to contract with any outside dispatch provider given the possibilities of change in two to four years? b. If TPD does not contract out, is this a good time to purchase (or lease substantially upgraded equipment? 22 The Compass study appears to be a valid document which has adequately reviewed the various aspects and alternative to the consolidation of public safety communications in Washington County. I concur with the Compass Report that Alternative 5 would provide the greatest cost savings to the public and would eliminate the call transfer problem presented by the 9-1-1 Emergency Telephone System. In addition, it provides the optimum scenario for the coordination of activities by all county public _ safety agencies. At the present time, I do not know the status of the movement to implement recommendations ift the Compass study. After reviewing the political circumstances and activity involved in obtaining the consensus of several- political entities to consolidate communications services, I believe it will be several years before a county-wide system evolves, and its form, membership and location may not necessarily be in accordance with the outlined suggestions in the Compass study. For this s reason, I believe it would be premature for the City of Tigard to enter into an outside contract. I believe the overall situation is fluid at the moment and some difficult decisions must be made by all of the local governments in Washington County concerning the future of public safety communications. I believe a consolidated, county-wide communications system best serves the interest of the public and provides the economy of scale needed by local government. I believe it would be in the best interests of the City of Tigard at the present time to continue providing their own communications services for the next year or so until there are further developments on the County-wide system. I would recommend the City enter into discussions and planning activity with the other agencies working toward development of the county-wide system, so that the City of < Tigard's needs and requirements are included from the beginning of the 23 process. I recommend anticipation and planning rather than reacting to reality. Further, I would not recommend circulating an RFP at the present time. In addition, I would recommend that, whenever a decision is made by the City to contract out this service, they not solicit it by an RFP, but, rather, they should develop written needs and requirements and notify interested agencies of the City's needs, and negotiate a price or cost formula to assess costs that is agreeable to all parties. 21 . If a dispatch RFP is timely, is the TPD draft RFP adequate? Does it fairly and completely cover Tigard's neLvds? I do not believe that it is appropriate at the present time to submit an RFP for communications dispatch services. As I indicated in an earlier response, there are competing agencies actually seeking customers for their services in a bid to ensure their existence or to become the county-wide Center. The real issue is which activity will survive and become the central Communications Center. I believe there are some difficult decisions yet to be made by the various local governments concerning the issue of a county-wide Communications Center. This could be used to the City's advantage if they become involved early in the planning process for such a center, and express their interest to the backers. The City could then exert their influence in seeing a system established which meets their needs and would have input into the estab- lishment and control of the system costs, rather than waiting to identify needs after the system is consturcted and operating, and then seeking entry on another entity's terms. I have previously adressed the issue of the Tigard PD RFP in a previous response. There are portions which are adequate; however, there are some concerns regarding content, such as 24 the inclusion of console equipment specifications in an RFP for the purchase of services, not equipment; I believe it would be more approp- riate to develop and describe the desired services. A major problem with the RFP is that it fails to provide for a management role for Tigard PD on a continuing basis where services delivery or operations are concerned. 1 believe a more realistic approach to a communications services contract is to develop requirements and negotiate a cost with the government entity for their dplivery. - Another area which should be explored concerning the issue of consolid- ation of public safety communications into one center is the cost savings which might be realized from providing the 9-1-1 service. A county-wide 9-1-1 system should result in a decreased requirement for 9-1-1 call- takers, thus providing another cost savings to the City of Tigard. Since C the Attorney General has ruled that 9-1-1 tax revenues may be spent by local governments on any aspect of the delivery of public safety com- munications, any savings in the cost of providing 9-1-1 call-reception could be used to offset the cost of dispatching. I would recommend the City of Tigard review the present 9-1-1 call-reception operation in view of this thought. Questions you may wish to review are: A. How are the present 9-1-1 tax revenues being spent? Are we receiving cost-effective service? B. How is the budget for the 9-1-1 operation determined and approved? C. What input and control does the Tigard City Council have over the �" expenditure of these funds? 25 D. Are these funds being properly accounted for? t i 4 !t f k k f j JANUARY 7, 1985 STATE OF THE CITY ADDRESS The past year has seen much change in the City of Tigard. It was just one year ago that the Mayor Wilbur Bishop announced his resignation. Now, after two elections, we have a new mayor and two new city councillors. Economic and population growth continues showing the desirability of our community as a place to live and work. Despite the recession, the past five.,., •.. years have shown a growth in the population of Tigard from 15,000 to almost 20,000. An average of 250 residential units have been built each year. This has added almost 20 million dollars a year to our city's assessed valuation. Commercial - Industrial construction remains strong, but prime building sites f are getting fewer. The city's economic development committee has inventoried commercial property available and identified four key areas for concentrated effort of economic development. In just 5 years, since 1980, Tigard's assessed valuation has grown from 466 million dollars to 838 millim dollars, be on the right course in maintaining a almost double: All in all, we seem to good balance of residential - commercial growth. We have also seen dramatic growth in community involvement during our time of recession. City volunteerism hours more than doubled from 4500 hours to 10,000 hours in the past year. All departments of the city have benefitted from the increased volunteer hours. The Police Department Reserves and the Library volunteers are the most visible. Fund raising efforts such as: The Mayor's Annual Pancake Breakfast, Kiwannis Food Drive for the needy, TCYS drive, and the Tigard Arts and Gift Committee Drive show the diversity of community involvement. Citizens of Tigard deserve recognition for their willingness to give of their time and effort. The Tigard Chamber of Commerce graduated it's first community Leadership Seminar last year. The second seminar is now in session. This has been and is an effective program leading to a better understanding of local government. The business community is a strong supporter of Tigard. Recently, a sister city relation^aip was entered into by the cities of Tualatin, Sherwood and Tigard. It is being funded by the business community through the Chambers of Commerce. Despite our severely restricted budget, we continue to provide all of the essential services and still make improvements as we go along. Our- Finance Department, under Director Jerri Widner, earned the National Government Finance Officers Association Certificate of Conformance. This is the highest recognition possible for a city finance department. This certi; icate and our strong budget controls kept Tigard's "A" Bond rating. Police Chief Bob Adams on residential burglaries with some of and his Staff continue the crack down the best clearance rates ever. For the second consecutive year, Tigard received an "AAA" safety recognition award for not traffic related fatalities. The expanding "Crime Watch" program is another program sponsored_ _ by the Police Department. While operating at half the average staffing of other comparable libraries in Washington County, our librarian Irene Ertell, and Staff, kept services at a respectable level. They also found time to work with other libraries to improve the W.C.C.L.S. cooperative. Planning and Development Director Bill Monahan and Staff, took the Comprehensive Plan through the L.C.D.C. acknowledgement process. They are now beginning to administer the plan and put it into action. Public Works Director Frank Currie and Staff, completed the Capital Improvements Plan. He helped create the Citizen Transportation Advisory Committee to make recommendations to the Council on transportation issues. City Administrator Bob Jean and Staff, have done more with less and at the same time have shown that we can go forward, plan for the future and implement programs to get us there. Perhaps the most viable symbol of our progress and growth as a community is our soon to be built Civic Center. A group of citizens who deserve special mention is the Civic Center Advisory Committee. Their long hours of work have gotten us to the point where shortly we will be able to call for bids for our new Civic Center to be constructed and occupied in 1985. My hope for our future is the continuance of good inter-governmental cooperation with neighboring cities, the County and State government. I encourage more people to become volunteers so that 1985 will show an even greater increase in service. With the Council taking the lead with a positive attitude, we can truly make Tigard a terrific place to live. do/0676p C 1 F a: O a �a LAW w U W a w 0- z z s o� v C r • 4Ja .+ a C u a m (a 41 w m � r ++ fd C U d .0 O ••+ E a c W N m n C n In • 6 C r T 44-- 4j 7 C 4j S c O+ �o p 0 N � � Go an < ON M O c •r •4, co N I� co*Ed co Nao0 > O% ao 0% %01 c %om0 •14 04 r4 PI < y y n a ;y L d .C+ d •.n+ 1 ..ao0Lc% T4 •FNM m +oO+ N E m U d L T L u n +� E E C U m .i O� O �[! 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What are the 3 biggest obstacles or problems ahead for Tigard within the next 5 years? f 3. What 3 things would you most like to see started or accomplished in Tigard this year? Y 7 '7'=j >ctactt vi Az; 4iFard resident„; and taxpaYr-r:;, wr wist; to cxpr(::.e our disapproval and opposition to certair. "!uMPioIcc _',enefits” curre::tl,; :ndrr stccly b, the Tir,ard City Council. 1. Payment of long, tern. disabilit-r benefits of c)O,� of base monthly- salary ( 20W monthly maxJnum ) to an enplo",e wit!. six month: err..lr oyment. Such a benefit is 'unrealistic. 1t create:: a Contin;•.int liab`lit,y f r Tigard taxa ers which cannot be measured. 2. Cash payments for unused sick leave to e-:.ioyc:es wiw resirn or are terminated. Such pa.,r,entc violate 'ocays estaiii-!ihec and :accepted sick leave concept. .1 r%��_,�?�11� .L�'�_L�I7�._.yk, -,C��2�__.SLS _.LD_•��---- /7AL� l-, 1 ikx-fdn LZ As am, to ex rc.. ,ur disapproval and apposition to certa-In onr.fjtn," c-rr(:,t-v meter by the Tit7ard i;ity cc-uxil- 1. Fayi aent of lo-,,--: tLz--, disabllilv beni.fits of 1 9 of base :icnthh, salary monthly ri.7xinum ) to an e,-.;-Io- e wit`- %onth.; Such a benefit. iv ;III!-zl-; c. 11, ,o:it,'n :,.nt r -iklaro tax,),-yers which ca.-uiot be rneaz;urea. �ash payrwrtl- for unused sic.- leave tc, e-:do-r,t wio ,r are terminated. uci. ano .,,Ick jesV�- ccicc�t. Ct 2 4t�- ew`' A7 --- /, 72 L/ 1/7/85 t THE HONORABLE: J0:41 000E AND TIGARD CMY COUNCIL As Tigard residents and taxpayers, we wish to express our disapproval and opposition to certain "Employee Benefits" currently under study by the Tigard City Council. SPECIFICALLY, WE CPPOSE 1. payment of long term disability benefits of 60% of base monthly salary ( $2000 monthly mwc mum ) to an employee with six months employment. Such a benefit is unreltistic. It creates a continent liability for Tigard taxpayers which cannot be measured. 2. Cash payments for unused sick 1.'.ave to employees who resign or are terminated. Such payments violate todays established and accepted sick leave oonoept. 6 2if^.A e _A �lNc2 7 - 4 5 10 t 1-7-85 THE HONORABLE JOHN COOK AND TIGARD CITY COUNCIL As Tigard residents and taxpayers, we wish to express our disapproval and opposition to certain "Employee Benefits" currently under study '" the Tigard City Council. SPECIFICALLY, WE OPPOSE: 1. Payment of long term disability benefits of 608 of base monthly salary ( $2000 monthly maximum ) to an employee with six months employment. Such a benefit is unrealistic. It creates, a contingent liability for Tigard taxpayers cannot be measured. 2. Cash payments for unused sick leave to employees who resign or are terminated. Such payments violate the sick leave concept. Y IT '2�'f 1-7-85 THE HONORABLE JOHN COOK AND TIGARD CITY COUNCIL i As Tigard residents and taxpayers, we wish to express our disapproval and oppos tion to certain "Employee Benefits" currently under study the Tigard City Council. SPECIFICALLY, WE OPPOSE: 1. Payment of long term disability benefits of 608 of base monthly salary ( $2000 monthly maximum ) to an employee with six months employment. Such a benefit is unrealistic. It creates a contingent liability for Tigard taxpayers cannot be measured. 2. Cash payments for unused sick leave to employees who resign or are terminated. Such payments violate the sick leave concept. i rl/t i P s t 1/M-6 i CIt J_. F-::u i.L J ,i'i i G L As Tigard residents and taxT,aycrs, we wis:, to exprec.s our disapproval and opposition to certain "i plc;tce 1.enefits" c erre:t.y i:nder st:dy by the Tif;ard City CO-cil. 1. Panrent of long tern: disabilit? benefits of 60,; of base monthly salary ( >;2000 monthly maximum ) to an er-:-'071"e witt six months emploN^aent. Such a benefit is unrealistic. It crca'e7, a coraim-Fnt liab`-iit,y r iigard tyxaayers which cannot be measured. 2, payments for unused sic':: leave tz c:.; lo;s'es who re:i�-n or are Cash ;tat fished ane cenLed -ick terminated. much pa;,q:ents vi-late ,,ot.ays leave concept. __cam--_ ---- -- �.�..._�✓� ' �,�,-�� - (1ii -C — -------- ---------- Ci tzl � I' 1/7 Az 7igaxcl residents and ta-)4la,fcr:3, -4E, w_irj, to exprt;: !; our di:;,.-pprova anc eVpr,sitiDr. t.c,, certain-. c-,T—(,j,tjy .nijc-r nt.;!-,i by the Ti:',Lrd ;—,t.y counc: i. i'a:,-i ent of -1c,I -. tc n-- L;ELI he it nor 2 h)O monthly maKiMum to zil Imo -,r-.ert. uc- witl- -,iy. rtt.: emFlo, r l- bem-fit j-s irin-alliqt1c. it. jj,, arct tza_)eyt-rs utjcl, cannot be r.,e3l:,a-t-,,- -.nacrito f,)- unuser? sic`� lr!,Ivc tc, 0;'.: w:�,, or are ;ash. pa ('k terru-natcd. 3LIC", j)a;'Melll�7 V-I( o:-t.L, A ar,,-1 nnce;-i-d -d '.c:.-ve concept. I Ix I- it, I-ell 01- 71' cilL h�(tk-LA -7q kc lh/e> c C i:i C;iTiC]L As Tipard residents and tax'avers, wrE wi s'= to "Prec.S our disapproval and opposition to certair. 11"npic,'rce _enefits" currently ,ander st.:ely by the Tiger City �ourcil. thlY lary 1. Pennant of lone; tern disabilit r benefits Of' ix'rontl,l of ae r� vlse onmc nt Such ."2'a-)O monthly max;raum ) to an e:.;=o/ — - -- a benefit is unrealistic. It cre%:' es a coni-in-,nt. liab _iL f-)r Tigard taxpayers which cannot be meas'.u•ed• 2. ;;ash me paynts for unused sic; leave t� e-,:lo;ees whsick resim or arterminated. Such 'Wmentr. vii Late :o,iays e tai Di shed ..nd ;,ccer Lterminated. leave concept. s,f1--fps-"=—�-'--�'--- `-'------ -- - --- _ e i w — y As Tigard resident; and taxpayr-rs, we wis". to e.m7c)M.,.s our disapproval anc4 cipposition to cert r. "i:-iplcvcc i'cnefits" currctitly imcler sstAy by ttc T4.i-,zxd City ouz.cJ,I. 1. Pa:.ri,)ent of Im, tur--, berio:'4'_tE k,*.* r of monthly salary rwu.-1-111111 ) to an e-.,. lo-t .-.i t!. ix r:,.oiit.!o. errLloyn nt. a benefit is tnut-Iist-i c. 1 , Cr`,.f F e; (lab`1ity f,,r !Agaml tax.-)c�yers which czrmot be measured. 2. Cash pawii)t3 1'.)r unuo(-J si c'� ic a*,rr u, r( ;i�-i or arc, temdn�ited. „u ch --a: :-,c-,-i* vic late t f t-ai i 1 1,2 cceT t.ec' leave concept. if 22- t 1'CiiGitwL : �L. �••-:.,i "..u.-� 1 .- i C •'i.C1L Az; TiF.a.--d resident: and %h- wis to cxpre:•c uur di3ipproval and opposition to certain "l�r-;plc;tcc S enefit3" c:r c:,tly urde-r st•:dy by the Tigard City Council. }u. C1'lV3Z 1. Pa, of longi tern disability benefits of oO of base monthly salary ( .:2(x:,O monthly maximum ) to an erployce witt- six months employment. Such a benefit is unrealistic. it crew t c:; a contin�.�ent liability for Tigard taxpayers which cannot be measured. 2. Cash pay:mcnts for i:rrnsed sic:: lravc L., an:ioyc.as who re:inn or are terminated. 6uch na;r•,ents viclate ,O.;a.vs e t.ai:Ushed anc rcce t.ed ,ick leave concept. --mss-. � �---- 2 --�� --:=ti=------------ ---ter---------_�—_.—.------- 4 - -� � - i C 1-7-85 THE HONORABLE JOHN COOK AND TIGARD CITY COUNCIL i As Tigard residents and taxpayers, we wish to express our l disapproval and opposition to certain "Employee Benefits" currently under study " the Tigard City Council. SPECIFICALLY, WE OPPOSE: 1. Payment of long term disability benefits of 60% of base monthly salary ( $2000 monthly maximum ) to an employee with six months employment. Such a benefit is unrealistic. It creates a contingent liability for Tigard taxpayers" cannot be measured. 2. Cash payments for unused sick leave to employees who resign or are terminated. Such payments violate the sick leave concept. ` s i A. !p y72 �`f j� f �CHry T" vffLl^'Gti ! e r e AV i t t C G 1V-7 d t As Tigaj-d resident. and taxp,17!r;', "N' to cxnre:. our di api:roval and opposition to certair. "i i is;/cr enrfitc" carrc:;t prater st;.ly by the f Tii;ard City council. Li't'i-:ice 1, payment of lont; tern: disability benefits of (Al, of base monthly salary ( $2000 monthly maximum ) to an emplo-ce Witt_ six months en lint. Such a benefit is unre'a'listic. It creates a contincTiTt liability for Tigard taxpayers Which cannot be measured. 2. Cash payments for unused sick leave to e:s..loyees who resign or are terminated. Such pa�rments viclate todays estaLlished and -,ccerted sick leave concept. i C 1-7-85 THE HONORABLE JOHN COOK AND TIGARD CITY COUNCIL As Tigard residents and taxpayers, we wish to express our disapproval and opposition to certain "Employee Benefits" currently under study by the Tigard City Council. SPECIFICALLY, WE OPPOSE: 1. Payment of long term disability benefits of 608 of base monthly salary ( $2000 monthly maximum ) to an employee with six months employment. Such a benefit is unreal'stic. It creates a contingent liability for Tigard taxpayers cannot be measured. 2. Cash payments for unused sick leave to employees who resign or are terminated. Such payments violate the sick leave concept. Act s F t 4(.,?41 It; viKiU$oel;.B 1,0 O y� 97 70 sW f 1-7-85 THE HONORABLE JOHN COOK AND TIGARD CITY COUNCIL As Tigard residents and taxpayers, we wish to express our disapproval and opposition to certain "Employee Benefits" currently under study 11 the Tigard City Council. SPECIFICALLY, WE OPPOSE: 1. Payment of long term disability benefits of 608 of base monthly salary ( $2000 monthly maximum ) to an employee with six months employment. Such a benefit is unrealistic. It creates a contingent liability for Tigard taxpayers `aii` cannot be measured. 2. Cash payments for unused sick leave to employees who resign or are terminated. Such payments violate the sick leave concept. ✓ Lf 1` --7 t} ;�l As Tig=_rd re.:idents and taxpayers, we wiri. to express- our diaap�roval and eppesitior. to certair. "i r lc�U cnnfitc" currc,,t.:v :rder :t.,iv by the ( Titi- rd City 1. Payment of lon,- tern: dijaLility benefits of LJ: of base monthly salary ( ;2�W monthly max-,jr— ) to ai, emplo„.e wit„. .^,ix mont},s er_Floyrent. Such a benefit is unrealistic. It creates a contir•Fnt liabaity for Tigard taxpayers which cannot be measured. 2. Cash pay ents for unused sic'r. leave to er;_to c es x:w resign or are in termated. Such pW.ments viclate tor2y; established and accepted sick leave concept. /-A I -- - --------- 7` S 9Sc S« criKo91 ” !�J ef— ---- -------- ---- _ C;,�T, IL As Tigard residents and taxpayers, ae wish to expreca our disapproval and opposition to certain "l�nplcycc Cenefits" currently under study by the TiF:ard City Council. T 1, 'r:r, ii1't'-;., 1• Yannent of low-, terry disability :,enefits of W,: of base mon*zly salary ( 2oCK) monthly maximum ) to an er,I lo', e wit!: sir months errplov,aent. Such a benefit i_ unrealistic, it creates a continent lia =-lity for Tigard tax;jayers wfiich cannot be measurea. 2. Cash payments for unused sic'r, leave to em,,lo.,,i,es who resirn or are terminated. Such ;)a�•mente vir late t.al:iic:hr.: wiu --cceut.ed sick leave concept. 1-5-33 S k C E 4( r L ztr/c CD J 4- �[ Y�_ ►f1� J�/Y --------------- � 4 1 i .yE FWC, Tluri{D CITY G;AIiCIL As Tigard residents and taxpayers, ac xis':i to expre:.s our disapproval and opposition to certair. "]r;lO:Jee i enefits" currently Ender study by the Tigard City Council. 1. payment of lone, tcrr*. (iisabilit,r ben,:fits of c„r.. of base monthly salary monthly maximum ) to an enplwll e rritt. six months errL oyT:ent. Such a benefit is unrealistic. It creates a .;ontin�;ent liabili / t.r Tigard taxpayers xhi.ch cannot be measured. 2. Cash pa,raents for unused sic', leave tc e.-.:io?r e°a wi:o re--i,,-,n or are terminated. :iuch .-a:,r-ientc virlat,e and :ccepted sick leave concept. Z.-- ----=- -- 1� ��n� SW� ;�Fv��Lt��✓,J — �l�t 1�7,1-`� �.�,�tj.�i lt��z�,b.'c�41.L1J. i3 1/7/85 TiM HONORABLE JC"U4 COCK AND TIGARD CITY COUNCIL j t As Tigard residents and taxpayers, we wish to express our disapproval t and opposition to certain "hmployee Benefits" currently under study by the Tigard City Council. SPECIFICALLY, WE OPPOSE 1. Payment of long term disability benefits of 60% of base monthly salary ( $2000 monthly maximum ) to an employee with six mono,:: employment. Such a benefit is unrealistic. It creates a contingent liability for Tigard taxpayers which cannot be measured. 2. Cash payments for unused sick leave to employees who resign or are terminated. Such payments violate todays established and accepted sick leave concept. v L , ,7- � .� .L f.A• �d N F_•RJ /1 C•�S 'S C.✓ !I / C 1�w � � � 5 � j 4 �� . i� z� ,wl� 9-- 1/7/85 THE I-MHORABLE •JCT1N Cool. AND TIGARD CITY COUNCIL As Tigard residents and taxpayers, - wish to express our disapproval E and opposition to certain "hlnplxree Benefits" currently under study by the Tigard City Council. SPECIFICALLY, N2 OPPOSE 1. payment of long term disability benefits of 6N of base monthly salary ( $2000 monthly maximum ) to an erployee witr. six months employment. Such a benefit is Luu ea=istic. It creators a contingent liability fcr Tigard taxpayers which ew=t be mea:,ured. 2. Cash payments for unused sick leave to employees who resign or are terminated. Such tu�nnents violate todays established and accepted sick leave concept. 1 7�1 iq 1^' n itf - -> ...i. rc�:dl/_!__r-- 71, t'7 <, 5/ CIA—, 17L� t 1/;/as TEF HONORABLE JC:UI COOK APIu TIGARL CITY COUNCIL f As Tigard residents and taxipa;,crs, we wise to express our disapproval and opposition to certain "Employee benefits" currently under study by the ( Tigard City Council. SPECIFICALL`_', Wn OPPOSE 1. Payment of long term disability benefits of 60% of base monthly salary ( $2000 aoathly maximum ) to an employee with six monthsi . Such creates a benefit is unrealistic. It a contingent IU 3��ty—for Tigard taxpayers which cannot be measured. 2. Cash payments for unused nick leave to employees who resign or are terminated. Such payments violate todays established and accepted sick leave ooncept. 1 ° m 27 ev �j 3 A4 f /,5 76 5' S'W IJ I CI.I N t7 Gfi f 5 to p a- .-n/ 2,Y - -�;-t–•�,tom-�' CL'Z� 9 7•Y � � OL 1/7/85 THE HCNORAELE JC.-N CC(,Y. AND TIGVL) CIT-i COUAICIL As Tigard residents and taxpayers, we wish to express our disapproval and opposition to certain. "Employee benefits" currently under stl:dy by the Tigard City Council. 5F.'--r ICA.J.Y, WE GFPGaE 1. Payment of loicg term disability benefits of 601' of base monthly salary ( $2000 monthly asaximum ) to an employee with six months employment. Such a benefit is unrealistic. It creates a contingent liability for Tigard taxpayers which cannot be measured. 2. Cash payments for unused sick leave to e.aployees who resign or are terminated. Suen payments violate todays established and accepted Sick leave concept. ��r,�'� �"' _�✓ 911.E ?tip�n � y� 7� f 20 x a t� ✓�1 r2� _-'a c 7 C lO SLlJ i = ---,Ll rl% f 1/7/85 THE HONORABLE Join! COOK AND TIGARD CITY COUNCIL As Tigard residents and taxpayers, we wish to express wir disapproval and opposition to certain "Employee Benefits" currently under study by the Tigard City Council. S ECIFICAILY, WE OPPOSE 1. Payment of long term disability benefits of 60% of base monthly salary ( $2000 monthly maximum ) to or. employee with six months em to nt. Such a benefit is unrealistic. It creates a contingent li ility for T and taxpayers which cannot be measured. 2. Cash payments for urnised sick leave tc employees who resign or are terminated. Such payments violate todays established and accepted sick leave concept. ar J 4 2 i r L" 3,P r � (.,. �'�a.f�y�f-<+� �-4T' I C' ;7�?[_' •`� �(, (:GnfG,c�L.� �y. 10�../( t jai �SCJ � �.� �Ze--�-- _ �j� � �S •Sc� � s GW - 1/7/85 THE HCHOWLE JCHN COOK AND TIUARD CITY CODUCIL As Tigard residents and taxpayers, we wish to express our disapproval and opposition to certair. "Employee Benefits" currently under study by the Tigard City Council. SPECIFICALLY, WE OPPOSE 1. P of long vera disability benefits of 6Cth of base monthly salary ( $2000 monthly -odea• ) to an employee with six months employment. 8ech a bsnstit is unrealistic. It creates a contingent i ivy or aed tanpsyere stdch cannot be measured. 2. Cash pyments for unused sick Lave to employees who resign or we terminsted. Such payments violate todays established and accepted sick leave concept. 2 iu b12 2 /i�v3 S.w ,5�•-s�+.�.L�sLD-v4 f O 4, s 10 y 1 k5 Z 43, t s � � �&art,• ins... .�, � O 1/7P6 Ao, rcLidF.rit.-- am: tay.q—Trr, .x wr,:. to cxl,,rt,:,c our di am-roves and cpPositior. to f,.r.a,.n cy c,irrently �;r.,Ier st..dv by the ?ii-and City 1. Payi.�nt of lone tcr-,. disabiiat*-.- be-nLfits of of base monthiy salary �;2,-XA) monthly maxi .um ) to m e:-:plo—r crit.`- 7;.x month, eTr,31 cent. Such 't cn, i coati..-(-nt. '_iab f,r 11 a benefit is ulrea24stic. at; ab -- —jard tz,-%-.,ayvrs w.ldrn caznriot be mEasumcl. 2. .,as^ oa.v-lrnt,: for unwed sic!7 leave t who r(5i,-ri or are tcmdnatcd.. v:i c,-'.at ;Jshr,:i ruio ;,cceLL.P.d rucl< lep,vL concCT•t. a. 2 3-L t,4Z,- 4L r Lt, A a;z i 1 l rclic itiE Lt, J...�. As Tigard resident_ and taxpayer.,, :h- wis:1 to cxpre:.- our disapprovaL and cpposition to certain 111b;ployee --:enefits" currently ,.der stu1y by the Tigard City Council. X11,(,3c, 1. Payuent of long tern disability benefits of ()QN of base monthly salary ( :�ZC>VO monthly maximum ) to an er•:plo�,ce with six months employment. Such a benefit is unrealistic. It creates a contincet.liability for Tigard taxpayers which cannot be measured. 2. Cash payments for unused sick leave to er:c lu,,,c:es who resin or are terminated. Such pa;,,nents viclate to-Jays esLaL:lishecl and Lccept.ed ;ick leave concept. �. At /-5 i 71 1 C j ran rc zo:"' f J': w, ;.: to (LL.-;aT"'roval an,: cone j-tior. t,-, ccrta:-. fii " c r:-( :r 'f r r':; t:f'- l'a:,rlp.vnt of loii, tcr%,i ,al i1- of of c0,-,O monthly rta'x-murr to an e-�--D- e wit'.-. ux monti!c, em much a benefit is ura-aliL;t4 c. A cma'o- a conl,ir!nt, i t;; aaro ckuj-'c-t be 2. 'ash paym.crit., ':,,r ;.,ius(!Li lf:avc to c:-,: WiW re i,n or are t.rn,nated. Suci. ;a--ntr v.r ano ;.cceL,LF,,,3 .,ick !rave corICC7't. C- VS, Z—e 'Z2 2- Y'� AA CR 7 ...-.. F:CivCiU��L:: Ji::_. ....uY: r1:;.. 'i iu.�.rril Ci:t C✓:;iiCIL As iidard resid,.nts and taxpayers, we wish to cxprec.s our disapproval and opposition to c:rtair. "Employee :'.enefits" currently lmder study by the Tigard City Council. 1. Pwn,rent of lone torr* isabili-ty bencfits of ,0,:, of Lase monthly salary ( .;2:X ) monthly maximum ) to an e:-q,107,e wi tY- six_months err lP oyment. Such a benefit is unrealistic. It c.re2teD a continrvzT liab7lit.f f:)r _ir±ard taxpayers which cannot be measurea. 2. :.ash pa:rwnts for unused sick have to eM::o,,E;c who resir-n or are terminated. Such pa:,ments viclate '.o is%� ect.ai::i:,hc•u and :,GceT I.ed sick leave concept. — jy ,� s/ �---- ----- -------- 1/7/85 C F CidCutid i J �t i. Bei:U 'i iU,'-iiJ CITY C; J!l G]L As Tigard residents and taxpayer:,, we wish to expre::s our disapproval and opposition to certain "Unploye( ;;enefits" currently under study by the Tigard City Council. 1. Paynent of lone, ter,. disability benefits of u?. of base monthly salary ( :�20CU monthly maximum ) to an e-:pioyfce wit!. six months eaplo Hent, Such a benefit is unrealistic. It creates a contingent liability fir:'i,ard taxpayers which cannot be measured. 2. Cash pw;rwnts for unused sick leave to e.aplo,}rees who resirn or are terminated. Such M,,ments viclate todays established and acceW,ed sick leave concept. s 'J ;4AALC Al J /4LA JIAI�l L4e AP-34'�JAA �414 1/7/85 :iii: N.CI1OiihBi.r: •Jl;:ii Clad: ;.i+:; 710riW CPPV COULUIL As Tigard residents and taxpayers, we wish to expre:.n our disapproval and opposition to certair. "I: plcyee tcnefits" currently :oder study by the Tigard City Council. 1 Pa,naent of lon tern disabiiit: 'cenefits c:' of Frye montt:ly salary •;52.X.)O monthly mm iinun i to an er. to f e wit,. nix Montle: e .how ent, uch a benefit is unre!alisti.C. it creat e; a contin •�nt liabiiity f.,r ii and taxpayers which cannot be measure-6. 2. gash parnents for unused sic": inavc to e;.: io;cx c rrno r( ri or are terminated. Such aa;,arnts vic laLr ;hc c ana r•cre-t.ed :;i.c'- leave concept. ! r a_z � X23 -------------- --- - - -� - f^3- -- --.- - -- -------r --- C iT As Tiga-rd residents and taxp_yers, ae wir,,, to cxpre-r our disapFroval and oppcsition to certain. ",smplcyec : enefite" currently ander study by the TiFtard City Council. 1, Anent of lon' tern* disabilit- y benefits of 00,. of base monthly salary ( -`a200o monthly maximum ) to an employee wit'- six months employment. Such a benefit is unrealistic. It creates a contingent fiabifity for Tigard taxpayers which cannot be measured. 2. Cash payments for unused sick leave to e +;,loyces who resign or are terminated. Such payments violate toaayi established and accepted sick leave concept. l m A - /N ------ "T , -ACL--- 1yi3 T A-'S13—L�__ -1— P-L -- _- Ice 1/7/i6 r.- and Tz_Y.Tave r: x win:. to our dis,.pi,rovaal and cpp,-sitior. -,c, certain cv�,fJ tz" c:,rrertiv under tl-?, the Ti,7,�xd City mot x; V, 1. i,N,r!apnt of lon- torr: disabilitl-1v bene its of ;Mof ,...,e monthly saj;�J-v inontiLly to an ,ix cmployT.unt. :;uci, a b,!nc.f-t is anu-(: I it.1 c. !t creal, oit.i r.,,r,nt I i.�& / I-�_: ta;v)ayers vrhdch ca:,diut be 2. payment:; f'cr -unuseci sick ir ave to c;-; wi-A) re--i,-Ti or are teT—.ina*(-C,. Sucii '—w,,mentF violate An-' ;,CCCTtA,"i ,ick lc.,-,V(.! Concept. -,441 iZ-A-Tlrlly.� __L61 A-L c� (Z T( 6-141 Jvte� -73 ---------- 44 -7 2 Z3 17 .. HCNCiU',Ei.r, JC:'_�: CC',?: Ni1ii Tivn'J C--TY C,.j0CIL As Tigard residents and taxpayers, we wish to exprec:s our disapproval and opposition. to certain. "I;mplcyee ;'enefits" currently minder st,;dy by the Tic,Lrd City Council. PP(:ie. 1. Pa;n.ent o£ lonr, ten*. ci;::abi litv benefits of L,,?, of base monthly salar.� monthly maximum ) to an er.p'-o:,is wit,'. :;ix month,; emp jjkc�r,Lent. iuc?: a benefit is unrealistic. it crea,es a contir.rant liab`lity f.r Tigard taxiayers which cannot be measured. — mash payments for unused sick leavr to c;.:lo•:c:(-s who r ;ien ,r arc terninated. Such pa,ments vic.late `ec:r.y c:7tai,.ished and ncceL Ued sick leave concept. -1 3-az G � sy✓. __yy�r��E lit i i�3'� 7'�" 2ti'�-..�.� �iY f 10, — 2 �a_ L --- _ �t c 7,1Z/.V 'yl_ mal 3 J ---Z�G`5' _-- ------------- -x~1-5'-----`�'=�-'��- -------- 5 suit` Z° lv �r-32— A*- r4 r4 N H y paN �Q V1 W C42 1 H Go ra f r N dJ N H N 1 Qf r4 Po � T4 N f GF7+ 14 G7 �4 rl In a G to N .-1 0o H 1 N f r4 N i. 1 1 ` r4 V per. In Oji A � ` � N r4 rr4 ; , O. W 1 og '�j • Q� a N � r4 NPaN N � N e O p � � � o�p C7 t0 �• eOrf p tori m CI wWe�+f I+f x V i+ * t► wK r7md w � rM.l N N 3 � i a 4c Altx