City Council Packet - 11/26/1984 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an
REGULAR MEETING AGENDA agenda item needs to sign on the appropriate
NOVEMBER 26, 1984, 7:30 P.M. sign-up sheet(s) . If no sheet is available,
FOWLER JUNIOR HIGH ask to be recognized by the Chair at the start
10865 SW WALNUT of that agenda item. Visitor's agenda items
TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer
matters can be set for a future Agenda by con--
tacting either the Mayor or City Administrator.
1 . REGULAR MEETING:
1.1 Call To Order and Roll Call
1.2 Pledge of Allegiance
1.3 Call To Staff and Council For Non-Agenda Items
2. VISITOR'S AGENDA (2 Minutoc or loss, Please)
3. PARKING RESTRICTIONS - SW GARRETT STREET - ORDINANCE NO. 84-
3 Director of Public Works
4. ZCA 16-84 - ANNEXATION/VAN S. CAMP - NPO #3 - PUBLIC HEARING
Review Planning Commission recommendation to annex 3.18 acres of
property into the City of Tigard . The zoning on the property will
change from Washington County RS-30 to City of Tigard R-1. The property
is located north of SW 126th, north of Bull Mtn. Rd. (WCTM 2S1 9A/402) .
o Public Hearing Opened
o Summation by Planning Staff
o Public Testimony: Proponents, Opponents, Cross Examination
` o Recommendation by Planning Staff
E o Public Hearing Closed
o Consideration by Council
o Resolution 84- —
5. ZOA 7-84 HOUSEKEEPING ZONE ORDINANCE AMENDMENT PUBLIC HEARING
Review Planning Commission' s recommendation to make amendments to
various sections of the Community Development Code.
o Public Hearing Opened
o Summation by Planning Staff
o Public Testimony: Proponents, Opponents, Cross Examination
o Recommendation by Planning Staff
o Public Hearing Closed
o Consideration by Council
o Ordinance 84-
6. CPA 26-84 - COMPREHENSIVE PLAN AMENDMENT - BUFFER POLICY -- PUBLIC HEARING
Review Planning Commission's recommendation to amend Poicy 11.5.1 C,
Volume 2, Findings, Policies and Implementation Strategies, of the
Comprehensive Plan.
o Public Hearing Opened
o Summation by Planning Staff
o Public Testimony: Proponents, Opponents, Cross Examination
o Recommendation by Planning Staff
o Public Hearing Closed
o Consideration by Council
7. SDR 12/84 - WESTERN INTERNATIONAL FINAL ORDER - RESOLUTION NO. 84-
7 Planning Staff
COUNCIL AGENDA - NOVEMBER 26, 1984 - PAGE 1
S. CIVIC CENTER FEE WAIVER REQUEST FOR WATER DISTRICT
o Director of Planning & Development
9. DISPATCH CONSULTANT DISCUSSION
o Councilor Scott
10. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item he removed by motion for discussion and separate action.
Motion to:
10.1 Approve Council Minutes: 11/19/84
10.2 Receive and File Departmental Monthly Reports
10.3 Canvass Election Results
10.4 Approve NPO Appointment - Louise Stewart
10.5 Approve Mary Burnham SegrPgatinn Letter
10.6 Approve Long-Range Reviews and Expenditures Projections
10.7 Approve Acceptance of Sub Lease of Koll Business Center Sensitivbe
Lands Permit SL 5-84
10.8 Accept Brittany Square 18 Placing on One Year Maintenance Period
Resolution No. 84-_21_•_
1
11. NON-AGENDA ITEMS: From Council and Staff
12, EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session under the provisions of ORS 1102.660 (1) (d) to discuss Labor i
Relations issues.
13 . ADJOURNMENT
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COUNCIL AGENDA - NOVEMBER 26, 1984 - PAGE 1
T I G A R D C I T Y C O U N C I L
REGULAR MEETING MINUTES NOVEMBER 26, 1984, - 7:30 P.M.
1. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, Phil
Edin, Kenneth Scheckla, and Ima Scott; City
b Staff:Jean, Frank
Currie, Director of Public Works;
City
Administrator; Bill Monahan, Director of Planning 6
Development; Tim Ramis, Legal Counsel; and Loreen Wilson,
Deputy City Recorder.
2. CALL TO STAFF AND COUNCIL FOR NON--AGENDA ITEMS
a. City Administrator requested the following items be considered
under non-agenda items:
.1 Storm drainage update by Councilor Brian
.2 Clarification request on modular homes by Bill Monahan Frank
.3 Non-remonstrance question on Greenbu1hg/N. Dakota by
Currie
4 Request to reset 12/3/84 Council meeting
.5 LCDC Meeting Report by Mayor
6 Board & Committee Question by Councilor Scheckla
3. VISITOR'S AGENDA
a. Elton Phillips, 16565 SW 108th, expressed his concerns flood
subdivision of his land because of the ravine and 100 year
plain status.
Director of Planning 6 Development stated that Mr. Phillips was
questioning if this parcel of land should be declared an exception
to sensitive lands.
After further discussion, Councilor Brian moved to table to
12/10/84 for further research by Staff. Motion seconded by
Councilor Scott.
Approved by unanimous vote of Council present.
b. Eunice Day, 15940 SW Oak Meadow, presented pictures of a
convenience store on the corner of SW Durham Road and Hall Blvd.
Paper waste all over their grounds. She
which has an excess of paways to clean up this area. Also
requested Council she
look at w
truck traffic is beginning to pick up
mentioned that Durham Road
again and requested additional enforcement in that area.
City Administrator stated that there may be nothing staff can do
from a Code standpoint, however, staff will investigate and report
back to Council.
4, PARKING RESTRICTIONS - SW GARRETT STREET
a, Director of Public Works stated that there are severe congestion
problems due to people parking their vehicles along the road to
catch a bus for work. He suggested prohibiting parking along
portion of Garrett near Pacific Highway to help this problem.
Page 1 - COUNCIL MINUTES - NOVEMBER 26, 1994
b. Steve Jensen, 9995 SW Garrett, stated parking does need to be
limited but was concerned that people may still park further up
the street. With no curbing along the roadway, cars may park on
the edge of lawns.
C. ORDINANCE NO. 84-68 AN ORDINANCE AMENDING AND SUPPLEMENTING
CHAPTER 10.28, OF THE FIGARD MUNICIPAL CODE BY ADDING TO SECTION
10.28.125 TO RESTRICT PARKING DURING A SPECIFIED PERIODS) ON A
PORTION OF S.W. GARREIT AVENUE, DECLARING AN EMERGENCY AND FIXING
AN EFFECTIVE DATE.
d. Motion by Councilor Brian, seconded by Councilor Scott to adopt.
Approved by unanimous vote of Council present.
5. ZCA 16-84 - ANNEXATION/VAN S. CAMP NPO #3 - PUBLIC HEARING
Review Planning Commission recommendation to annex 3 .18 acres of
property into the City of Tigard. The zoning on the property will
change from Washington County RS-30 to City of Tigard R-1. The property
is located north of SW 126th, north of Bull Mountain Road (WCTM 2S1
9A/402).
a. Public Hearing Opened
b. Director of Planning & Development requested Council table
consideration of this issue to 12/10/84 meeting.
(
C. Motion by Councilor Edi.n, seconded by Councilor Scott to table to
12/10/84.
Approved by unanimous vote of Council present.
6. ZOA 7-84 - HOUSEKEEPING ZONE ORDINANCE AMENDMENT - PUBLIC HEARING
Review Planning Commission's recommendation to make amendments to
various sections of the Community Development Code.
a. Public Hearing Opened
b. Director of Planning & Development gave brief synopsis of various
code amendments recommended.
C. Public Testimony: No one appeared to speak.
d. Director of Planning & Development stated Planning Commission and
Planning Staff recommend approval.
e. Public Hearing Closed
f. ORDINANCE NO. 84-69 AN ORDINANCE AMENDING THE COMMUNITY
DEVELOPMENT CODE AND DECLARING AN EMERGENCY (ZOA 7-84) .
g. Motion by Councilor Brian, seconded by Councilor Edin to adopt.
Approved by unanimous vote of Council present.
Page 2 - COUNCIL MINUTES - NOVEMBER 26, 1984
7. CPA 26-84 - COMPREHENSIVE PLAN AMENDMENT - BUFFER POLICY - PUBLIC HEARING
Review Planning Commission's recommendation to amend Policy 11.5.1 C,
Volume 2, Findings, Policies and Implementation Strategies, of the
Comprehensive Plan.
a. Public Hearing Opened
b. Director of Planning & Development synopsized history of issue and
noted that a meeting had been held in the neighborhood to explain
the issues and work out details on the policy. Planning
Commission voted 3 to 2 with 1 abstention to have Council change
the buffer policy to make an exception to lots 39-43 on Cherry
Street. Residents did not want any change in the buffer policy
for other areas of Rolling Hills.
C. Councilor Brian noted for the record that he lives in the
neighborhood under discussion, however, felt there was no conflict
of interest and would participate in the decision making process.
d. Public Testimony:
Proponents:
Richard Alberts, 7490 SW Cherry Street supported Planning
Commission recommendation.
Eursala Torpling, 7430 SW Cherry, also supported the
t recommendation.
Dennis Worzniak didn't feel this single change would set
precedence for the rest of the neighborhood.
John Torpling, 7430 SW Cherry Street, favored the proposal.
Ray Ems, 13400 SW 76th, spoke in favor of the policy revision.
i
Fred Jensen, 7450 SW Cherry, showed map of area and supported the
request.
5
Opponents:
a
Sharon Takahashi, 7610 SW Cherry, spoke as the NPO representative,
and requested the exception to certain lots on Cherry Street not
be approved since the NPO felt this would set a precedence.
e. Director of Planning & Development stated staff and Planning
Commission recommend approve of the requested change. He
suggested Council stress its intent that this policy revision
would be for only this specific area and not the Rolling Hills
Subdivision.
f. Public Hearing Closed
( g. Council consensus was to support the change noting the significant
difference in vegetation between the south and west sides of this
area. Council also noted its intent that this revision does not
set precedence and is for lots 39-43 on Cherry Street.
Page 3 - COUNCIL MINUTES - NOVEMBER 26, 1984
h, Motion by Councilor Edin, seconded by Councilor Scheckla, to
direct staff to prepare an ordinance for 12/10/84 meeting.
Approved by unanimous vote of Council present.
8. SDR 12/84 - WESTERN INTERNATIONAL FINAL ORDER - RESOLUTION NO. 84-
se
a Director resolution o for ladoption anning &onD 12/10/84 Developmentstated
ssete forth cu d tions las
approved for the buffer policy .
9. CIVIC CENTER FEE WAIVER REQUEST FOR WATER DISTRICT
a. Director of Planning & Development synops»Pd his memo and
requested Council's direction in dealing with the Water District.
b, After discussion, Council consensus was to have an in-kind waiver
of fees or fee credit with the Water District for their building
based on the amount of fees waived for the Civic Center project by
the Water District. Staff is to make formal request to Water
District.
10. DISPATCH CONSULTANT DISCUSSION
a, Councilor Scott synopsized Clay Durbin' s proposal to study
him to a written rt
dispatch issues and
on 12/17/84 withfinal report duegatethe January 7, 1985ressrep
meeting.
b. Jerry Edwards, Councilor-Elect, reported on a meeting which he and
members of staff had with Mr. Ray Condiff, the consultant with
Washington County who is studying the dispatch question with
them. The County has contracted Mr. Condiff's services and the
cities of Beaverton and Hillsboro have joined in the effort. They
are looking at a committee, perhaps similar to MACC, which would
oversee the dispatch services for the County as a whole.
Councilor-elect Edwards suggested it may be wise to hold in off
signing a contract with Mr. Durbin since the information from the
Washington County
study
hast az offered thele to the ll
by
12/10/84. Mr.. City his database
information at that time at no cost.
C. Councilor Edin questioned who would govern this proposed dispatch
center. Councilor-elect Edwards reported a board concept has been s,
suggested with Council members and staff members from each agency
being represented.
d. After lengthy discussion, Councilor Scott moved to hire Mr. Durbin
as a consultant not to exceed $1,500, direct Legal Counsel to draw
up a personal services contract for the work, authorizing the
Mayor to sign with the contract to be good for 30 days running
from the date of signing. The 12 hours of previous time spent on
the project to date is to be deleted from the time and cost
estimate and the addition of Washington County 12/10 Report should
be added to the list of items to analyze. Motion seconded by
Councilor Brian. Report status is to be reviewed on 12/17/84 with
final report due January 7, 1985.
Page 4 - COUNCIL MINUTES - NOVEMBER 26, 1984
Approved by unanimous vote of Council present.
RECESS: 9:40 P.M.
RECONVENE: 9:55 P.M.
11. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
11.1 Approve Council Minutes: 11/19/84
11.2 Receive and File Departmental Monthly Reports
11.3 Canvass Election Results
11.4 Appruve NPO Appointment: Louise Stewart
11.5 App ove Mary Burnam Segregation Letter
11.6 Appr,,ve Long—Range Reviews and Expenditures Projections
11.7 Approve Acceptance of Sublease of Koll Business Center Sensitive
Lands Permit SL 5-84.
11.8 Accept Brittany Square 1B Placing on One Year Maintenance Period
Resolution No. 84-79
a. Motion by Councilor Edi.n, seconded by Councilor Scheckla to remove
item 11.5 for further discussion and approve remainder of consent
agenda.
Approved by unanimous vote of Council present.
( b. Councilor Brian questioned on item 11.5 whether the $1500 per lot
would cover expenses. Lengthy discussion followed regarding the
policy.
Motion by Councilor Brian, seconded by Councilor Edin, to change
the lot release fee to $1,500 for lots 1 through 4 and $2,500 for
lots 5 through 12.
Approved by unanimous vote of Council present.
12. NON-AGENDA ITEMS: From Council and Staff
12.1 Storm drainage update by Councilor Brian
Councilor Brian stated the Countywide Storm Drainage Committee has
voted to have the County considered as one drainage basin. He
recommended a letter be sent to Washington County Board of
Commissioners expressing the City's desire for two drainage basins
the the County.
After further discussion, consensus of Council was to have City
Administrator write and deliver a letter to the Commissioners for
their 11/27/84 meeting requesting two drainage basins declared in
the County and Lhat the County consider letting cities approve fee
schedules for areas inside the city limits.
12.2 Clarification request on modular homes by Bill Monahan
Director of Planning & Development stated that the code does not
allow mobile homes being placed on single family lots in the
City. However, the code is not clear whether this includes
modular or manufactured homes.
Page 5 — COUNCIL MINUTES — NOVEMBER 26, 1984
Legal Counsel explained that mobile homes are built to the Federal
Mobile Home Code and modular homes are built to meet the Uniform
Building Code.
After lengthy discussion, consensus of Council was to hold to the
strictest interpretation of the code and not allow either type of
dwelling on a single family lot. Planning Commission can look at
this issue if they wish.
12.3 Non—remonstrance question on Greenburg/N. Dakota by Frank Currie
Director of Public Works questioned whether Council wishes staff
to call in a non—remonstrance agreement for property on the corner
of Greenburg Road and North Dakota Street for the street
improvPmpnt
After discussion, Consensus of Council was to call in the
agreement if the contractor does not wish to completed the 1/2
street improvement. Staff could use the LID process for this
single owner if necessary.
12.4 Request to reset 12/3/84 Council meeting
Consensus of Council was to cancel the 12/3/84 meetint3 and hold
the Police Workshop along with some public hearings on the
12/10/84 meeting date.
12.5 LCDC Meeting Report by Mayor
Mayor Cook stated that he and Planning Staff members would be
meeting with LCDC on December 7th and would report to Council
regarding this on the 10th or 17th of December.
12.6 Board 6 Committee Question by Councilor Scheckla
Councilor Scheckla requested staff investigate replacing board and
committee members who miss too many meetings. tie suggested there
may be a resolution on file which would allow the City to do this.
City Administrator suggested a board and committee training
workshop may help with this and stated he would report back to
Council on this issue in the future.
RECESS: 10:45 P.M.
RECONVENE: 10:55 P.M.
13. EXECUTIVE SESSION: The Tigard City Council went into Executive Session
under the provisions of ORS 192.660 (1)(d) to discuss Labor Relations
issues.
14. ADJOURNMENT: 11:20 P.M. n
Deputy City Recorder — City of Tigard
ATTEST:
Ao-yor — City of Tigard
v (lw/2246A)
Page 6 — COUNCIL MINUTES — NOVEMBER 26, 1984
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PHONE(503)684-0360 Notice
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• ❑ Tearsheet Notice CITY OF TIGr
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Tigard, OR 97223
AFFIDAVIT OF PUBLICATION
STATE OF OREGON, )ss
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,. Susan Pi nkl ey
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the Advertising
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a newspaper of general circulation as defined�in ORS 1910TLgam- -010
and 193.020; published at--
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a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for-1---
successive and
consecutive in the following issues:
Nov 22, 1984____
1984
Subscribed and rn bafpre 2
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My Commission Expires:
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on the following item: (Please Print your name)
ITEM DESCRIPTION:
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PROPONENT (For) OPPONENT (against)
Name, Address and Affiliation Name, Address and Affiliation
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DATE IL� y
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( on the following item: (Please Print your name)
ITEM DESCRIPTION:
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
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AGENDA OF: November 26, 1984 AGENDA ITEM N: ?
i
DATE SUBMITTED: November 19, 1984 PREVIOUS ACTION: None
ISSUE/AGENDA TITLE: Ordinance Restricting
4
Parking on S.W. Garrett Street REQUESTED BY: Frank A. Currie,
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Public Works Director
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DEPARTMENT HEAD OK: CITY ADMINISTRATOR:
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INFORMATION SUMMARY
Several property owners and citizens have complained about a dangerous situation f�f
on S.W. Garrett, wherein cars are. parking on both sides of this narrow street, t
causing severe congestion. i
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Stas` has investigated and concurs with the danger that is created by this
( condition.
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These cars are, for the most part, using this street as a parking lot for
"Park & Ride" reasons. This subject of "Park & Ride" could be an assignmen
or the Council's Transportation Advisory Committee x
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ALTERNATIVES CONSIDEPXD
1. Approve Ordinance rstricting parking on S.W. Garrett Street.
2. Deny Ordinance restricting parking on S.W. Garrett Street.
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CSUGGESTED ACTION
Staff recommends approval, due to the potentially dangerous situation.
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: November 26, 1984 __ AGENDA ITEM #:
DATE SUBMITTED: November 15, 1984_ PREVIOUS ACTION: None
ISSUE/AGENDA TITLE: Van S. Camp
Annexation _ PREPARED BY: Liz Newton
REQUESTED BY: Planning Commission
n
DEPARTMENT HEAD OK ZIA _ CITY ADMINISTRATOR:
INFORMATION SUMMARY
At the November 13, 1984, Planning Commission Meeting, the Commission voted
unanimously to recommend to City Council that Van S. Camp' s request for
annexation be forwarded to the Boundary Commission for review. In addition,
the Planning Commission voted unanimously to assign the R-1 zoning designation
to the property . The zoning will become effective upon action by the Boundary
Commission annexing the property into the City. Attached is a resolution
which, if approved, would forward this annexation request to the Boundary
Commission.
ALTERNATIVES CONSIDERED
SUGGESTED ACTION
Adopt the resolution attached forwarding the annexation request to the
Boundary Commission.
i
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(cz/0786P)
Cr
Although the county has approved the parcel for septic sewage disposal, it
will not allow a building permit on it since it is in Tigard's growth boundary.
There is no plan to develop or divide the property, only to use it as a single
family residence and retain the full 3.18 acre as one building site.
The City has allowed the property to potentially be divided once into two sites
per the attached letter of April 17, 1984. Investigations into bringing the
sewer to the property have shown that the cost would be unreasonably high for
just one building site, or for even two, for that matter; and this petition
requests that in exchange for holding down the density to one building site
instead of two, that the property be allowed annexation and the way open for
a building permit on septic, subject to the normal permit requirements necessary
at a future date.
The existing sewer is exceptionally deep at 19 feet. Additional facts that
add to the unusually high expense is the line of run requires an additional
manhole casing because of the angle and placement of the existing manhole.
Still further, the existing easement runs right under shrubbery and fencing
of the neighbors to the east.
If more properties were going in on the project and the cost spread out, it
would make sense to bring the sewer up now. However, the petitioner suggests
that it is exhorbitant for one hcmesite. If the neighbors wanted to participate
in the future, of brining the sewer up, the petitioner would not object and will
/ participate in a pro-rata share.
l
AGENDA ITEM 5.5
STAFF REPORT
NOVEMBER 13, 1984 - 7:30 P.M.
TIGARD PLANNING COMPASSION
FOWLER JUNIOR HIGH SCHOOL - LGI
10865 S.W. WALNUT
TIGARD, OREGON 97223
A. FENDING OF FACT
1. General Information
CASE: Zone change and Annexation ZCA 16-84 NPO N3
REQUEST: For consideration and recommendation to the City Council on
an annexation of 3. 18 acres into the City of Tigard and a
Zone Change on the property from Washington County R-30 to
City of Tigard R-1 .
COMPREHENSIVE PLAN DESIGNATION: Low Density Residential
ZONING DESIGNATION: Washington County R-30
RECOMMENDATION: The Planning staff recommends approval of the
annexation request with R-1 zoning designation.
t APPLICANT: Van S. Camp OWNER: same
8800 SW 57th Avenue
Portland, Oregon 97219
LOCATION: North of SW 126th, North of Bull Mtn. Rd. (Wash. Co. Tax Map
2S1-9A Lot, 402)
LOT AREA: 3 .18 acres
NPO COMMENT: No written comments had been received from NPO N3 at
the writing of this report.
2. Background
No previous land use actions have been taken by the City on this parcel.
3. Vicinity Information
The property involved in this request is surrounded by large lot
homesites.
4. Site Information
The property is vacant. The site slopes gently to the east. The
vegetation is primarily orchard, gardens and lawn. There is no
floodplain on the property.
STAFF REPORT - ZCA 16-84 - PAGE 1
5. Agency Comments
( Kevin Martin, Senior Planner with the Planning Division of the
Washington County Department of Land Use and Transportation, responded
in writing. He stated that the first sentence of the applicant's
statement is not entirely correct. According to Policy 25(a) of the
County CFP, subsurface sewage disposal systems are allowed in some
circumstances." The applicant's statement is attached as Exhibit "A".
B. ANALYSIS AND CONCLUSION
Mr. Camp ha.s r-equPstPd annexation into the City to obtain a Building
Permit. Mr. Camp would like to build one single family residence on the
3. 18 acres. In addition, Mr. Camp is requesting that the new residence
be allowed to be served by septic rather than connect to a public sewer.
The City has adopted policies relative to annexation and extension of
City services outside the City limits. The following policies apply to
this annexation request:
10.1.1 PRIOR TO ANNEXATION OF LAND TO THE CITY OF TIGARD:
a. THE CITY SHALL REVIEW EACH OF THE FOLLOWING SERVICES
AS TO ADEQUATE CAPACITY, OR SUCH SERVICES TO BE MADE
AVAILABLE, TO SERVE THE PARCEL IF DEVELOPED TO THE
MOST INTENSE USE ALLOWED*, AND WILL NOT SIGNIFICANTLY
REDUCE THE LEVEL OF SERVICES AVAILABLE TO DEVELOPED
AND UNDEVELOPED LAND WITHIN THE CITY OF TIGARD. THE
SERVICES ARE:
1. WATER;
2. SEWER;
3. DRAINAGE;
4. STREETS;
5. POLICE; AND
6. FIRE PROTECTION
*Most intense use allowed by the conditions of approval, the zone or the
Comprehensive Plan.
10.1.2 APPROVAL OF PROPOSED ANNEXATIONS FO LAND BY THE CITY SHALL
BE BASED ON FINDINGS WITH RESPECT TO THE FOLLOWING:
a. THE ANNEXATION ELIMINATES AN EXISTING "POCKET" OR
"ISLAND" OF UNINCORPORATED 'TERRITORY; OR
b. THE ANNEXATION WILL NOT CREATE AN IRREGULAR BOUNDARY
THAT MAKES IT DIFFICULT FOR THE POLICE IN AN EMERGENCY
SITUATION TO DETERMINE WHETHER THE PARCEL IS WITHIN OR
OUTSIDE THE CITY;
C. THE POLICE DEPARTMENT HAS COMMENTED UPON THE
ANNEXATION;
STAFF REPORT — ZCA 16-84 — PAGE 2
d THE LAND ISCONTIGUOUSWITHIN
TFIE ICITYIBOUNOARY URBAN PLANNING
(
AREA AND IS
e.
THE ANNEXATION CAN BE ACCOMMODATED BY THE SERVICES
LISTED IN 10.1 . 1(a) .
10.2.1 THE CITY SHALL NOT APPROVE THE EXTENSION OF CITY OR UNIFIED
SEWERAGE AGENCY (USA) LINES EXCEPT
a. WHERE APPLICATIONS FOR THECITY;
THOSE PROPERTIES
HAVE BEEN
ANNEX
b. WHERE A NONREMION BEEN CF SIGNED MF AND TORE RECORDED 1 FW I1 H
OSE
PROPERTIES HAS
WASHINGTON COUNTY AND SUBMITTED TO THE CITY, OR
OR C. WHERE THE APPLICABLE STATE
IALYORIMMINENTNHEALTH r
DECLARED THAT THERE IS A POTENT .
HAZARD.
10.2.2 IN ADDITION
TO THE REQUIREMENTS OF POLICY 10.2. 1, THE
EXTENSION OF SEWER
CAPACITY BELOWOUTSIDE
HE REQUIRED OF THE CITY
LEVEL'IFOR SMALL
NOT REDUCE THE
WITHIN THE CITY.
served by the Tigard
Water District by a 4"
The property is presentl3f
private road. The property drains to the west into a small
r main in the p Fire Protection District serves the
t Swale. The Tualatin Rural
There s a fire hydrant located near the northeast corner o
i
property. of Tigard Police Department should not be
The City since the property
tion of
the property• the annexathe property
adversely affected by rivate road off of SW 125The
is vacant. h.
Access to the site is from a p unit.
The p however, so only one
private access could be bli ize gh��f-�ay�one dwellinghts of the
property does not abut a P he grandfather rig
dwelling could be constructed under ivate drive is shared with five
property and private access. The p property
other property owners. According to one of the abuttingf the P P
owners, each property owner is respTherensible for are several potholescin the road in
in front of his/her- Pproperty.
opp ty
front of the subject
the cost of bringing
In the applicant's narrative it is stated that
for just one building
sewer to the property would be unreasonably g be allowed on a
site. The applicant further requests that a building
stem. The City Engineer/Public Works Director has revieweltimately erved
septic sy feet of
sewer situation and commented that if the
is within 300
from the north (i.e.
Walnut) and if this property private line, this option
a sewer and can physically be served with a P wired.
would be more preferable, and in fact should be req
would
applicant stated in his application for annexation Pres he
County
The unit on the site. Council
like to construct one dwelling On April 30, 1984, the City annexed
zoning on the property is R-30. designations on newly
passed on ordinance relating to zoning
parcels. The Policy is as follows:
STAFF REPORT - ZCA 16-94 - PACE 3
10. 1.3 UPON ANNEXATION Of LAND INTO THE CITY WHICH CARRIES A
WASHINGTON COUNTY ZONING DESIGANTION, THE CITY OF TIGARD
SHALL ASSIGN THE CITY OF TIGARD ZONING DISTRICT DESIGNATION
WHICH MOST CLOSELY CONFORMS TO THE COUNTY ZONING OESIGANTION.
The City zoning designation which most closely corresponds to the county
R-30 zoning is R-1 which is single family, one unit per acre, with a
minimum lot size of 30,000 square feet.
The subject property is designated as a developing area on the
Established/Developing areas map which is a part of the City's adopted
COmprehefis ive Plan.
The standards for approval for annexation into the City of Tigard are
set forth in Section 18. 136.030 of the Community Development Code as
follows:
A. The decision to approve, approve with modifications or deny an
application to annex property to the City shall be based on the
following criteria.
1. All services and facilities are available to the area and
have sufficient capacity to provide service for the proposed
annexation area; and
2. The applicable Comprehensive Plan policies and implementing
ordinance provisions have been satisfied.
r
B. The plan designation and the zoning designation placed on the
property shall be the City' s zoning district which most closely
implements the City's or County' s Comprehensive Plan map
designation.
C. The determination of whether the property is an Established Area
or a Developing Area will be based on the standards contained in
18. 138.
All services and facilities are available to the site and have
sufficient capacity to provide services with the possible exception of
sewer. It is the opinion of the City Engineer that the property can be
served with a private line to the manhole located to the south. If a
private sewer line is not physically possible, another alternative will
have to be used with the approval of the City Engineer. Section
18.164.090 addresses requirements for sanitary sewers as follows:
18.164.090 Sanitary Sewers
A. Sewers -Required. Sanitary sewers shall be installed to serve
each new development and to connect developments to existing mains
in accordance with the provisions set forth in the Standard
Specification Manual and the adopted policies of the Comprehensive
Plan.
STAFF REPORT - ZCA 16-84 - PAGE 4
i
B Sewer Plan Approva- The Public Works Director shall approve all
sed systems prior to issuance of
sanitary sewer plans and propo
development permits involving sewer service.
C. RECOP'r'1ENDATION
The Planning staff recommends that the Planning Commission recommend
approval of the annexation request to the Tigard City Council and
approve the zone change to R-1 subject to annexation of the property
based on the following findings:
1. The applicant's request conforms to applicable Statewide Planning
Goals 1, 2, 11, and 14.
2, The applicant's proposal conforms to applicable City of Tigard
Plan policies 2.1. 1, 6.4. 1, 10. 1 .1, 10.1.21 10.2.1, 10.2.2, and
10.1.3.
3. The applicant's proposal conforms to applicable sections of the
t Code: 18. 136.030 and 18. 138.030.
Tigard Community Developmen
D. CONDITIONS
Staff recommends that the following conditions be attached to approval
of ZCA 16-84.
1. The annexation proposal shall be reviewed and approved by the
Tigard Police Department.
2• All future development on the property shall be reviewed and
approved by the City of Tigard.
3. Prior to issuance of any Building Permits, sewer plas shal tuba
approved by the Public Works Director to connect the property htol
public sewer by a private sewer line. If this is note used only
possible, an alternate method of sewage disposal may —.�
if approved by the Public Works Director.
4aAnuzabeA. APPROVED BY: William A. Monahan
Newton Director of Planning 6
Associate Planner Development
(EAN:pm/0767P)
r
STAFF REPORT - ZCA 16-84 - PAGE 5
TIGARD PLANNING COMMISSION
REGULAR MEETING — NOVEMBER 13, 1984
1. President Moen called the the meeting to order at 7:35 P.M. The meeting
was held at the Fowler Junior High — LGI Room — 10865 SW Walnut.
2. ROLL CALL: PRESENT: President Moen; Commissioners Owens, Fyre,
Butler, Peterson, Vanderwood, and Campbell.
ABSENT: Commissioners Leverett and Beryoik*nn.
STAFF: Director of Planning and Development William A.
Monahan (arriving at (9:45 P.M. ); Associate
Planner Liden; Associate Planner Newton (arriving
at 9: 15 P.M. ); and Secretary Diane M. Jelderks.
3. APPROVAL OF MINUTES:
o Commissioner Butler was concerned that item 5.4, on the October 3rd
minutes, the definition for Wetlands, was not correct. (Staff will
review the tape. ) President Moen felt that the options for item 5.6, t
on October 2nd, should be included in the minutes.
* Commissioner Owens moved and Commissioner Peterson seconded to adopt
minutes from October 2, 3, and 29th, modifying the minutes from
( October 2nd, page 7, to include the options. Also, exempt item 5.4
on October 3rd minutes to be reviewed by staff and brought back to
the next meeting.
5. PUBLIC HEARINGS
5.1 NEIGHBORHOOD PLANNING ORGANIZATION APPOINTMENT
o Louise Stewart, 11990 SW 72nd Ave. , was present and stated why she
would like to become a member of NPO M 4.
o Geraldine Ball, NPO # 4 Chairperson, stated that Mrs. Stewart had
attended the last two meetings and the NPO unanimously supported her
appointment.
* Commissioner Owens moved and Commissioner Campbell seconded to
forward a recommendation to City Council for Louise Stewart to be
appointed to NPO N 4. Motion carried unanimously by Commissioner
present.
5.2 REVIEW DRAFT DRAINAGE MASTER PLAN - WASHINGTON COUNTY
o Glen Grant, Kramer, Chin 6 Mayo, consultants for Washington County
Drainage Master Plan, provided materials and gave a slide show
presentation. Questions and discussion followed. No action was
J necessary.
t
i
PLANNING COMMIISSION MINUTES November 13, 1984 Page 1
* Commissioner Sulter moved and Commissioner Peterson seconded to
�. direct staff to complete a final order based on staff's findings and
to authorize the Planning Commissioner President to
conclusions and
sign the final order. Motion carried unanimously by members present.
Commissioner Owens left 9:15 P.M.
5.4 SIGN CODE EXCEPTION SCE 4-84 MILLER/POTTER/SCHAEFFER
NPO # 2
A request Lu allow a second frnP standing sign which is 216 sq. ft. per
side and 60 ft. in height where one sign, 70 sq. ft. in size and 20 ft. in
height is permitted. Located: 10830 SW Greenburg Road (Shilo Inn) (WCTM
1S1 35BO lot 1300) .
o Associate Planner Liden made staff' s recommendation for denial.
APPLICANT'S PRESENTATION
o Dale Clark, representing the applicant, explained the necessity for a
sign the size and height of the one being proposed.
PUBLIC TESTIMONY
0 Roger Maddox, NPO # 2 Acting Chairman, made NPO # 2's recommendation
for a compromise to allow the sign code exception.
f PUBLIC HEARING CLOSED
COMMISSION DISCUSSION AND ACTION
e The Commissioners recognized the unique problems of the application,
however, they were concerned for the number and size of the signs
already in the area. Discussion followed on how best to handle.
o Roger Forney, Shilo Inn representative, stated they were willing to
work with staff. However, they hoped to open this week and needed
something more and would like a decision now. Further discussion.
* Commissioner Butler moved and Commissioner Peterson seconded to table
o allow
Sign Code Exception SCE 4-84 until the December 4th meeting,
staff and the applicant to work up a compromise proposal. Motion
carried unanimously by Commissioners present.
5.5 ZONE CHANGE ANNEXATION ZCA 16-84 VAN S. CAMP
NPO # 3
A request to annex 3.18 acres into the City of Tigard and a zone change
from Washington County R-30 to City of Tigard R-1. Located: North of
126th, north of Bull Mtn. Road (WCTM 2S1 9A lot 402)
o Associate Planner Newton made staff's recommendation for approval
with three conditions.
PLANNING CO(MISSION MINUTES November 13, 1994 Page 3
APPLICANT'S PRESENTATION
o No one appeared to speak.
PUBLIC TESTIMONY
U Benny Larson, 14465 SW 125th, opposed the applicant because the
property did not have proper access, only a 20 ft. easement. Also,
previously the property had been zoned agricultural which does not
Di�cusgion followed reqarding „he zoning
allow for residenlidl uae,
and the access.
PUBLIC NEARING CLOSED
o Consensus of the Commission was to support the annexation and zone
change.
e
Commissioner Vander-wood moved and Commissioner
of BVander-woodthe anne at on and
forward to City Council recommending approval ton County R-30 to City of
approval of the Zone Change from Washing
Tigard R-1. Motion carried unanimously by Commissioner presents.
5.6 ZONE CHANGE/HISTORIC DISTRICT ZCHD 17-84 FESSLER/CITY OF TIGARD NPO # 3
A request by the City of Tigard to assign a Historic District Overlay on
property zoned R 4.5. Located: 11180 SW Fonner (WCTM ZS1 3AC lot 1700) .
U Associate Planner made staff's recommendation for approval.
PUBLIC TESTIMONY
ro ert supported the
O John Fessler, 11180 SW Fortner, owner of the as moved property
house from
Historic District. He explained how they t maintaining the integrity
its original location and whereworking
be adding a detached garage which
of the house. Also, they
would be consistent with the character of the house.
PUBLIC HEARING CLOSED
C"ISSION DISCUSSION AND ACTION
O Commissioner Fyre commented that he had been inside of b of restoring
Fessler
home and would like to compliment them on the nice j
that they had done.
ed to
* Commissioner Fyr8and moved and'' Commissioner
andPconclusionso� �ion
approve ZCHD 174 based on staffs
carried unanimously by Commissioners present.
C
PLANNING COP'M'IISSION MINUTES November 13, 1984 Page 4
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY r
AGENDA OF: November 26, 1984 AGENDA ITEM #:
DATE SUBMITTED: November 15, 1984 PREVIOUS ACTION: None
ISSUE/AGENDA TITLE: ZOA 7-84 _.
Amendments to the Community _ PREPARED BY:
_Development Code REQUESTED BY: Staff, recomm. of PC
DEPARTMENT HEAD OK: _ CITY ADMINISTRATOR: —
INFORMATION SUMMARY
At the November 13, 1984, Planning Commission meeting, the Commission voted
unanimously (5-0) to forward recommendations to the City Council for
amendments to the Community Development Code. Many of the changes are
proposed at the request of Council. The remainder are suggested by the
Planning Staff to make the Development Code easier to administer. An
ordinance is attached for your consideration.
ALTERNATIVES CONSIDERED
1. Adopt the attached ordinance
2. Modify the attached ordinance
SUGGESTED ACTION ;
t.
Adopt the attached ordinance.
(EAN:bs/0789P)
v
CITY OF TIGARD OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: November 26,_ 19114 AGENDA ITEM ##:
_.
DATE SUBMITTED, _November 16, 1984__ PREVIOUS ACTION: C.C. initiated a Coma.
ISSUE/AGENDA TITLE: Policy 11.5.1 Plan ch on 10/29 to allow policy rev.
--Review PREPARED BY: WAM
REQUESTED BY: City Counc i 1
DEPARTMENT HEAD OK: _ �'� i _ CITY ADMINISTRATOR:
INFORMATION SUMMARY
The Council voted to initiate a comprehensive plan change 1]. .5.1. The
Planning Commission voted 3-2 to recommend a revision to the policy .
The policy revision would exempt the five properties adjoining the Western
International development From the policy while preserving the policy for
future application around the Rolling Hills Subdivision.
ALTERNATIVES CONSIDERED
1. Revise the policy as recommended by the Planning Commission.
2. Leave the policy as written.
3. Revise the policy with alternative modifications
SUGGESTED ACTION
The Planning Commission recommends that Policy 11.5.1 be revised as shown in
the attached memo.
(WAM:bs/0792P)
MEMORANDUM
CITY OF TIGARD, OREGON
T0: Members of the City Council
November 16, 1984
FROM: William A. Monahan Development
Director of Planning
SUBJECT: Review of Policy 11.5.1
Mondor , October 29, 1984 the City Council initiated a Comprehensive Paan
On y 11.5.1 relating to buffering
Change to allow for a review of Policy the Rolling Hills Subdivision.
screening of industrial development adjoi ngheld on November 2, 1984 at Phil
Pursuant to this, a neighborhood meeting resented to the Planning Commission
Lewis School. Input from the meeting was P
at its meeting on November 13, 1984. The Council sho f idrevshould a remain snags
information and make a determination whether the p cy
written or be modified.
Back round Information
Western International Properties applind to build two industrial buildings on
Dining the Rolling Hills Subdivision
land which is zoned for industrial used adjoining
use is allowed, policy 11.5.1 of
below Cherry Street. Although the proposed ity of Western International
the Tigard Comprehensive
n restricts the abiwithin the 50-foots setback between the proposed
to place pavement for parking
buildings and the rear lot lines of the residential
of U the Cherry
Street.
Western International would
ld like to at utilize
50 feet from the property line.
parking while building
Commission held a hearing ori the appeal of Western's site design
The Planning policy 11.5.1 . The
review in September he n tem for to review and comp m ned that te policy should be
Council called up aer ate in the cost of a rail
upheld while requiring also that Western participate the Council agreed
crossing. Prior to adoption of a final order, however,
applicant and a group of neighbors in the Rolling Hills Subdivision
with the app policy. The Council then
that time should be allotted to a review toh allow ay review of the policy
voted to initiate a comprehensive plan changewas held on
and buffer 1984 ante.at Pursuant
this,
involving gstaff�oe
to the owner, NPO #5, and
November 7,
the residents of Rolling Hills.
Neighborhood Meeting. - November 7 1984
35 residents of the area. Following presentations
The meeting was attended by spoke on the issue. A copy of the
by the applicant and NPO, feral residents spo divided
two
in
sheet is a tached. The residents were almost evenly
page sign-up lic maintained as it is while some favor a
n their views. Some want the po y
modification which provides for an exception for lots 39--43 on Cherry Street.
The universal concern was that regardless of whether or not lots 39-43 are
exempted from the policy, there should be no precedential effect given the
decision. The neighbors do not want the policy to have any possibility of
affecting the setbacks and buffering along the western portion of the
subdivision .
A vote was taken just to determine if the policy should be modified along the
lines suggested by a former NPO member who worked on the original language.
He suggested the following (the underlined sections represent his proposal).
The Policy reads as follows:
11 .5.1 THE CITY SHALL REQUIRE BUFFERING AND SCREENING BETWEEN RESIDENTIAL
AREAS AND ADJOINING INDUSTRIAL_ AREAS AS A PRECONDITION TO
DEVELOPMENT APPROVAL_ AS FOLLOWS:
a. Ail._ BUILDINGS ON INDUSTRIAL LAND SHALL_ BE SET BACK A DISTANCE
OF 50 FEET FROM ANY PROPERTY LINE WHICH ABUTS A RESIDENTIALLY
PLANNED AREA;
b. THE SITE PLAN SHALL PROVIDE FOR THE LEAST INTENSIVE PROPOSED
USES ON THE SITE IN THE AREAS WHICH ABUT AN ADJOINING
RESIDENTIAL PLANNED AREA; AND
C. BUFFERING AND SCREENING SHAI...L BE PROVIDED WITHIN THE 50-FOOT
SETBACK AREA AS PROVIDED BY THE STANDARDS CONTAINED IN POLICY
6.6. 1. IT IS NOT THE INTENT OF THIS SUBSECTION TO REQUIRE
THE ENTIRE FIFTY FEET' TO BE LANDSCAPED PROVIDED THE STANDARDS
IN 6.6. 1 ARE MET IN WHICH CASE A PORTION OF' THE BUFFER HREA
MAY BE USED FOR PARKING: EXCEPT
1. NO STRUCTURE, PAVEMENT OR DEVELOPMENT MAY BE LOCATED
WITHIN THE 50-FOOT SETBACK AREA SURROUNDING THE ROLLING
HILLS SUBDIVISION; AND EXCEPT LOT. # S 39, 40, 41 42
and 43 AND
2. ALL EXISTING VEGETATION SHALT_ BE RETAINED AND MAINTAINLD
WITHIN THE 50-FOOT SETBACK AREA SURROUNDING THE ROLLING
HILLS SUBDIVISION EXCEDT BEHIND LOT #'S 39 40 41 42
and 43 WHERE SECTION 18.100. 130, THE BUFFER MATRIX
APPLIES AND 18. 100.080 APPLY
The Buffer Matrix requires a twenty foot screening while 18.100.080 presents
the standards for spacing and/or fencing, hedges, etc.
The first vote was 18-8 in favor of this language, however, at the request of
a resident seeking clarification, a second vote was held to determine the
split between those who wanted the policy to remain as written and those who
wanted it modified. The final vote was 15-14 to retain the policy.
Given the closeness of the vote and the inherent inequities involved in the
voting by only a portion of the neighborhood, I recommended to the Commission
that they consider the concerns and determine whether or not the policy should
be modified to allow an exception for the 5 lots listed along the line of the
revision suggested by the neighbor. Another concern voiced by other residents
of the subdivision involved the buffering of lots which are next to a
commercial area. These residents would like to extend this policy to require
a fifty foot buffer surround the entire subdivision. Clearly this is not the
intent of the Code, however, these neighbors chose not to vote on the issue
unless equal protection was put into the plan policy for those lots adjacent
to commercial.
My memo to the Commission suggested that they consider whether the policy as
written serves the purposes for which it was originally drafted as it applies
to the five lots in question. I pointed out that information has been
presented by the property owners of lots 39-43 to show that they are in a
situation due to topography and existing vegetation which could be used to
justify an exemption from the policy. To do this, the Cuonmission would have
to modify the plan policy to allow for it. The other necessary action will be
to eventually modify the code to bring the plan and code into compliance. This
cannot be done until it is known what form the policy will be in after Council
review.
Planning Commission Meeting
The Commission met on November 13, 1984 and heard testimony from the NPO, the
applicant, and neighbors. The testimony was consistent with that given at the
Neighborhood Meeting. One new piece of information was submitted by the
applicant in the form of a memo applying the variance criteria to Western
International's situation and hypothetically to property on the western
portion of Rolling Hills. The purpose of this analysis was to show that the
property involved in this dissussion differs from that to the west of the
subdivision, therefore any decision made on this property should not have
precedential effect. A copy of the memo is attacted.
The Commission considered the proposed revised language and voted 3-2 with one
abstention to recommend that the City Council revise Policy 11.5.1 as proposed.
Action Needed
The City Council should consider the Planning Commission's recommendation and
determine if Policy 11.5.1 should be revised.
(WAM:bs/0793P)
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TIGARD PLANNING COMMISSION r of
REGULAR MEETING - NOVEMBER 13, 1984
1. President Moen called the the meeting to order at 7:35 P.M. The meeting
was held at the Fowler Junior High - LGI Room - 10865 SW Walnut.
2. ROLL CALL: PRESENT: President Moen; Commissioners Owens, Fyre,
Butler, Peterson, Vanderwood, and Campbell.
ABSENT: Commissioners Leverett and Bergmann.
STAt4 : Director of Planning and Development William A.
Monahan (arriving at (9:45 P.M.); Associate
Planner Liden; Associate Planner Newton (arriving
at 9:15 P.M.); and Secretary Diane M. Jelderks.
3. APPROVAL OF MINUTES:
o Commissioner Butler was concerned that item 5.4, on the October 3rd
minutes, the definition for Wetlands, was not correct. (Staff will
review the tape.) President Moen felt that the options for item 5.6,
on October 2nd, should be included in the minutes.
* Commissioner Owens moved and Commissioner Peterson seconded to adopt
minutes from October 2, 3, and 29th, modifying the minutes from
October 2nd, page 7, to include the options. Also, exempt item 5.4
on October 3rd minutes to be reviewed by staff and brought back to
the next meeting.
5. PUBLIC HEARINGS
5.1 NEIGHBORHOOD PLANNING ORGANIZATION APPOINTMENT
o Louise Stewart, 11990 SW 72nd Ave. , was present and stated why she
would like to become a member of NPO M 4.
o Geraldine Ball, NPO N 4 Chairperson, stated that Mrs. Stewart had
attended the last two meetings and the NPO unanimously supported her
appointment.
* Commissioner Owens moved and Commissioner Campbell seconded to
forward a recommendation to City Council for Louise Stewart to be
appointed to NPO M 4. Motion, carried unanimously by Commissioner
present.
5.2 REVIEW DRAFT DRAINAGE MASTER PLAN - WASHINGTON COUNTY
o Glen Grant, Kramer, Chin 6 Mayo, consultants for Washington County
Drainage Master Plan, provided materials and gave a slide show
presentation. Questions and discussion followed. No action was
necessary.
PLANNING COMMISSION MINUTES November 13, 1984 Page 1
5.7 REVIEW OF POLICY 11 .5. 1
President Moen stated that he would be abstaining from voting on this
issue as his employer abuts the Rolling Hills Neighborhood, however, he
would run the meeting.
Director Monahan reviewed the memo regarding the policy and the meeting
which had occurred with the Rolling Hills residents to discuss the
policy. He suggested the Commission take public testimony then make a
recommendation to City Council regarding the policy.
PUBLIC TESTIMONY
o Debra Naubert, 14365 SW 80th Place, NPO # 5 Chairperson, reviewed the
history of the Policy. She stated the NPO felt the language with the
vegetation needed to be clarified, however, they felt the 50 ft.
buffer should be upheld with no exceptions.
o Jim Newman, Western International, 1805 NW Glisan, reviewed the
Western International proposal and the problems which had resulted
from the policy not being incorporated into the Community Development
Code.
o Alan Fox, Western International, submitted a letter which addressed a
hypothetical variance if the policy would have been incorporated into
the Code. He reviewed the elevation and landscaping which would
screen the project. He explained how they had met with the abutting
neighbors and had worked out an agreeable solution until the policy
had surfaced duringthe
public hearing process. He supported
modifying the policy to except the 5 abutting properties from the
policy.
o Fred Jensen, 7450 SW Cherry, explained he had originally appealed the
Director's Decision on the Western International project. He
explained how the abutting neighbors had met with the developer and
worked on concerns regarding landscaping, proximity of the buildings,
building heights and etc. Now with policy 11.5.1 as it is, it
precludes any workable solution. He did not feel the intent of the
policy was to maintain a nuisance (blackberry vines) . He supported
changing the policy make the five lots an exception to the policy.
o Rick Alberts, 7490 SW Cherry, lives directly behind Belknap
Industries and supported changing the policy as proposed.
o John Torpling, 7430 SW Cherry, stated that the abutting property
owners were united in changing the policy. The developer had bent
over backwards to work with the property owners to come up with a
workable solution. He added that the sewer line that would be put in
by Western International would not be free. They would have to pay
to connect to the system.
C
PLANNING COMMISSION MINUTES November 13, 1984 Page 5
o Jim Wryn, 7570 SW Cherry St. , felt the policy had been written in
good faith. He was concerned that the residential properties be
protected. He was also concern about what would happen if a sewer
line would have to be run down Cherry Street. Would the five
property owners be exempt from paying their share to install the
system.
o Betsy Chick, 7595 SW Cherry, was concerned about the adversary
situation being created. She was concerned that there was no
assurances given that this would not be setting a precedent. She
supported leaving the policy intact to maintain the integrity of the
neighborhood.
o Harry Chick, 7595 SW Cherry, opposed changing the policy as
proposed. He felt the policy should be changed to include other
portions of the Rolling Hills Subdivision.
o Greg Edwards, 7545 SW Cherry, stated he had been a resident of
Rolling Hills since 1964. He opposed changing the policy . He felt
the policy had been put in the plan so that it could not be changed.
o Craig Hopkins, 7430 SW Varns Road; John Schwart, 15900 SW 76th; and
Sharon Takahashi, 7610 SW Cherry supported the NPO's position.
o Bill Bieker, 7730 SW Cherry, stated that the intent of the policy was
not to protect the blackberry vines, but to protect the Rolling Hills
neighborhood.
{ REBUTTAL
o Fred Jensen responded to the comments made by the opposition.
o Alan Fox reiterated that if the policy would have been in the Code
they would have had grounds for a variance.
o Don Trumbell, 7470 SW Cherry, did not feel it was appropriate for
residents who abut the Commercial Zone to testify against the
property owners who abut the Industrial Zone, because the policy does
not affect them and the topography of the land is different.
PUBLIC HEARING CLOSED
COMMISSIONER DISCUSSION AND ACTION
o Commissioner Vanderwood commented that she was the President of NPO #
5 when this policy was established. She felt a precedent would be
set if they modified the policy as proposed. She did think the
language needed to be cleaned up regarding the vegetation and
possibly including the Commercial land in the policy.
i
s
S
r
PLANNING COMMISSION MINUTES November 13, 1984 Page 6 i
o Commissioner Campbell was concerned about the language. She did feel
that a desirable buffer was needed. She was not sure if she was
prepared to make the change proposed, felt more information was
needed.
o Commissioner Butler was concerned that one neighborhood received
special setbacks when all the other residents of Tigard had to live
with what they get in the Code. On the other hand, they did get it
into the plan so it should be left the way it is with no changes or
exceptions.
V Commissioner Fyre had felt that we had a good compromise which
factored in the needs of the abutting neighbors and the developer and
protected the integrity of the neighborhood. After the public
testimony he was not sure. He felt the developer had done alot to
mitigate the impact on the adjacent property owners. He was
concerned about the way the neighborhood was becoming divided. He
was in favor of the proposal if they could make it clear that they
were not setting a precedent.
o Commissioner Peterson felt the developer had made a real effort to go
along with the neighbors who are most affected and they are in total
agreement. He felt that the people had to understand that this is
not intended to set a precedent. He was in favor of changing the
policy.
o Discussion followed on what recourse the developer had if the policy
was not changed.
a Commissioner Peterson moved and Commissioner Fyre seconded to
recommend to City Council to change Policy 11.5.1 as proposed.
Motion carried by majority vote of Commissioner present.
Commissioner Butler and Vanderwood voting no and President Moen
abstaining.
5.8 ZONE ORDINANCE AMENDMENT ZOA 7-84 CITY OF TIGARD
o Associate Planner Newton reviewed changes being proposed by staff to
the Community Development Code.
PUBLIC TESTIMONY
o Geraldine Ball, NPO #1 4 Chairperson, made the following NPO
recommendations:
Section 18.66.054F the minimum landscape requirement shall
be 15% not 20% on newly developed
property.
Section 18.32.060 A. 3. Some maximum time period should be
included.
i
PLANNING COMMISSION MINUTES November 13, 1984 Page 7
November 13, 1984
Mr. Bill Monahan
Planning Director
City of Tigard
12755 SW Ash
PO Box 23397
Tigard, Oregon 97223
RE: Hypothetical Variance Application Evaluation for Western
International Properties' Tech Center Project.
Dear Bill,
Following up on our discussion of last week is an application
of the City of Tigard's "Criteria for Granting a Variance" as
applied to the subject project at its actual site on Tech
Center Drive and an hypothetical location on the western side
of Rolling Hills Subdivision. The objective of this evaluation
is twofold: (1) to attempt to alleviate fears of residents
that an exception granted to Western International to permit
use of the required 50 foot setback for parking will not
create an unwarranted precedent for variances on the west
side; and (2) to be entered in the records of the City
Planning Commission and City Council as documentation of the
intent to strictly enforce the existing an gua a of the
variance
Comprehensive Plan relative to possible
side of Rolling Hills Subdivision.
applications on the west
The following hypothetical variance evaluations of the actual
site on Tech Center Dr. and an hypothetical site on the west
side of Rolling Hills Subdivision are based on the criteria
contained in paragraph 18.134.050. A.1-5 of the Community e
Development Code. Thay also assume that the existing
Comprehensive Plan provisions have been incorporated into the 6
Community Development Code and that a variance for parking t
within the 50 foot setback has been requested.
N4stem Internetta"I properties
Mr. Bill Monahan
November 13, 1984
Page Two
1. The proposed variance will not be materially
detrimental to the purposes of this Code, be in
conflict with the policies of the Comprehensive Plan,
to any usher applicable policies and standards; and
to other properties in the same zoning district or
vicinity.
a. Actual Site. It is assumed that the policy and code
provisions excluding pavement from the setback zone were
intended to protect the existing trees on the west side of
Rolling Hills from being destroyed to provide space for
parking or circulation. The Tech Center site does not contain
a significant number of large trees which would provide a
natural buffer between the residential land uses. At this site
additional new planting of vegetative screening materials is
required to protect the residential area from the visual
impact of industrial buildings. The code and plan do not
permit this because they require preservation of existing
plant material, which is actually detrimental to both the
industrial and residential uses. Therefore, the requested
variance proposal which, if adopted, would add the proper
screening, is not merely avoiding a detriment to the
neighborhood, but is adding an asset. By protecting the houses
on the boundary, this proposal protects the entire
neighborhood by preventing the onset of residential blight
that would eventually erode property values from the outside
in toward the neighborhood's center.
b. West Side Site. A proposal to permit pavement within
the setback zone on the west side would be in direct conflict
with the intent of the policy and code provisions which
protect the existing natural buffer formed by the trees
bordering the west side.
2. There are special circumstances that exist which are
peculiar to the lot size or shape, topography or
other circumstances over which the applicant has no
control, and which are not applicable to other
properties in the same zoning district;
a. Actual Site. The topography on the south side of
Rolling Hills is such that the industrial area lies
considerably below the residential area. This means that the E
proper vegetative hedge, planted on the property line between f
C t�
Mr. Bill Monahan
November 13, 1984
Page Three
the residential and industrial areas as proposed, will provide
a more effective visual screen than the existing vegetation;
neither vehicles or buildings will be visible within a few
years after the hedge is planted. it also means that autos can
be parked closer to the property line without being visible
(truck parking is addressed in #5 below) .
b. West Side Site. The topography is relatively level
between the residential and industrial land uses, and the
existing trees provide a natural buffer. On this side of
Rolling Hills, the exciusion of parking within the 50 foot
setback must be preserved in order to maintain a screen of
sufficient depth and height to completely screen the
industrial buildings from view. The existing trees have
reached a height that would be impossible to replace with new
plantings or, if newly planted, would require an unacceptably
long time to reach a height sufficient to provide a complete
screen.
3. The use proposed will be the same as permittted under
this Code and City standards will be maintained to
the greatest extent that is reasonably possible,
while permitting some economic use of the land;
Actual Site and West Side Site. The proposed light
industrial use is permitted by the Comprehensive Plan and
Community Development Code on both sides of Rolling Hills.
4. Existing physical and natural systems, such as but
not limited to traffic, drainage, dramatic land forms
or parks will not be adversely affected any more than
would occur if the development were located as
specified in the Code;
a. Actual Site. No existing City systems or natural
features of significance will be adversely affectedb would
y the
requested variance. The proposed variance, if app
provide improved protection for the residential area as
described above, plus a critically needed section of sanitary
sewer which will serve the entire Rolling Hills subdivision.
b. West Side Site. A variance granted on this side of
Rolling Hills would remove a significant ru.:.ber of existing
trees which are required to maintain an effective buffer.
Mr. Bill Monahan
November 13, 1984
Page Four
5. The hardship is not self-imposed and the variance
requested is the minimum variance which would
alleviate the hardship.
a. Actual Site. The requested variance for auto parking
within the setback zone resulted directly from an NPO request
to screen truck parking. The proposed design confines truck
parking to an inner courtyard which will attenuate noise as
well as provide visual screening more effectively than a 50
foot setback. This design requires, however, use of the 50
foot setback for automobile parking in order to provide
sufficient turning space for trucks within the courtyard and
sufficient auto parking to maintain economic use of the land
relative to marketability of the buildings.
b. West Side Site. Same as "a" above.
We would appreciate presentation of this material to the
Planning Commission and City Council at their next meetings.
Thank you for your consideration.
Sincerely,
STERN INTERNATIONAL PROPERTIES
Alan J. Fox
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: Nov. 26, 1984 _ AGENDA ITEM #: 7
DATE SUBMITTED: Nov. 15, 1984 _ PREVIOUS ACTION: Postponed on Oct.
ISSUE/AGENDA TITLE: SDR 12-84 29, 84 to allow review of Policy 11.5. 1
Western International - Final Order PREPARED BY:
REQULSTED BY:
DEPARTMENT HEAD OK: — CITY ADMINISTRATOR:
INFORMATION SUMMARY
On October 29 the Council delayed adoption of the final order for SDR 12-84
until Policy 11 .5.1 could be reviewed. The review will be completed by the
City Council on November 26, 1984. If the Council revises 11 .5.1 so that the
properties adjoining Western International are exempted from the Policy, a
revised final order must be prepared and brought back to the Council for
adoption on December 3, 1984. If the Council does not revise the policy, the
attached final order could be adopted.
ALTERNATIVES CONSIDERED
1. If Policy 11.5. 1 is revised, Council should request that the staff prepare
a revised final order for adoption on December 3, 1984.
2. If Policy 11.5.1 is not revised, Council should adopt the final order as
written.
SUGGESTED ACTION
Based on Council action relative to Policy 11.5.1 earlier on the agenda, the
Council should choose the appropriate alternative cited above.
0795P
dmj
C11Y OF TIGARD, OREGON
RESOLUTION NO. 84-
A FINAL ORDER IN THE MATTER OF THE APPLICATION LFOIR110 ASOR T12 84 ICU HOLDING
REVIEW
REQUESTED BY WESTERN INTERNATIONAL PROPERTIES,
THE PLANNING COMMISSION ON THE RAILROAD ON POLICY CROSSING SREQUIREMENT ER ENTERING FINDINGS
COMMISSION DECISION
AND CONCLUSIONS.
The Tigard City Council heard the above application at its regular meeting of
October 8, 1984. Alan Fox represented the app ng
applicant. The folillollowiwin:
individuals either spoke or were represented in favor of the app
Jensen, Carol Stewart, RichardAlberts
#5 appeared
ba Fred
Trumble.
Wayne Jolly, F.C. n
Several members of Neighborhood Planning Organization
opposition to the application.
The Council finds the following FACTS in this matter:
1. The applicant, Western International, requested approval to
partition (MLP 2-84) a 6.9 acre parcel into three lots of 2.5, 2.4,
h. Site Development Review approval to construct
and 2.0 acres eac
one industrial office building on each of the proposed parcels was
also requested. The property is zoned I-P (industrial Park) and is
C enter Drive
located on the northeast corner of 72nd Avenue and TeTheCinformation
(Wash. Co. Tax Map 2S1 IDC, Tax Lots 700 and 800) .
supporting this request is found in Planning File Nos. SDR 12-84 and
MLP 2-84.
2, The two applications were approved by the Planning Director on July
26, 1984, subject to conditions. The decisionlido S because
DR of 12-84 the
appealed to the Planning Commission by the app
requirements outlined in Conditions number 1 and 4of the Ce D rector's
ctorve
approval. The requirement for a sidewalk alongTeof the proposed
and the responsibility of constructing a portion
Tech Center Drive railroad crossing were the specific subjects
contained in the appeal.
3 . An adjoining neighbor also appealed the SDR 12-84 decision on the
grounds that sufficient buffering had not been provided.
4, The Planning Commission heard the appeals on September 4, 1984. The
hold Policy 11.5.1. The
Commission voted unanimously to up
Commission voted, with one dissenting vote, not to require the
applicant to provide the railroad crossing.
s before the
5. The Council had beforeT�etterewabrd rought beforef the the City Council
Planning Commission.
under Section 18.32.090 D.
RESOLUTION NO. 84-
Page 1
6. The relevant approval criteria in this case are the Statewide
Planning Goals 1,2,9, and 11, City of Tigard Comprehensive Plan
Policies 2.1.1 and 11.5.1; and Community Development Code, Chapter
18.120.
Based upon the record in this case, the Council makes the following FINDINGS:
1. Statewide Planning Goal #1 is met because the City has adopted a
Citizens Involvement program including review of all development
applications by the Neighborhood Planning Organization (NPO). In
addition, all public notice requirements were met.
2. Statewide Planning Goal #2 is met because the City applied all
applicable Statewide Planning Goals, City Comprehensive Plan
Policies and Development code requirements to the application.
3 . Statewide Goal #11 is met because public facilities are available to
the site.
4. City of Tigard Comprehensive Plan Policy 2.1.1 is satisfied because
the Neighborhood Planning Organization and surrounding properties
were given notice of the hearing and an opportunity to comment on
the applicants proposal.
5. City of Tigard Comprehensive Plan Policy 11.5.1 is not satisfied
because the applicants proposed site plan does not contain the
required 50 foot setback and buffer on the north side.
6. Community Development Code Chapter 18.120 is met by the conditions
attached to this approval.
N The Council adopts the following CONCLUSION of law:
1. Based upon Findings 1,2, and 3 above, the Council has determined
that the applicant' s proposal meets the applicable Statewide
Planning Goals. %
2. Based upon Finding 5, the proposal shall be modified to be
consistent with Policy 11.5.1.
3 . Based upon Finding 6 the Council has determined that the applicant's
proposal, as modified by the conditions of approval is consistent
with Chapter 18.120 of the Community Development Code.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
The Council therefore ORDERS that the above referenced request be, and hereby
is, APPROVED subject to conditions set forth below:
1. The applicants site plan shall be revised to conform to Policy
11.5.1 of the City's Comprehensive Plan.
2. The applicant shall be responsible for constructing a railroad
crossing across the Southern Pacific Tracks or construction of a
cul-de-sac. The application for the railroad crossing must be
prepared and plans for the crossing must be submitted prior to
issuance of building permits.
RESOLUTION NO. 84-
Page 2
3 . Standard half-street improvements including sidewalks, curbs, street
lights, and driveway aprons shall be provided along the 72nd Avenue
and Tech Center Drive frontage. A sidewalk shall not be required
along the Tech Center Drive frontage.
4. Seven (7) sets of plan—profile public improvement construction plans
and one (1) itemized construction cost estimate, stamped by a
registered civil engineer, detailing all proposed public
improvements shall be submitted to the City's Engineering Division
for review.
5. Cons ruction of proposed public improvements shall not commence
,lntil after the Engineering Division has issued approved public
improvement plans (the Division will require posting of a 1007E
performance bond), the payment of a permit fee and a sign
installation/streetlight deposit. Also, the execution of a street
opening permit or construction compliance agreement shall occur
prior to, or concurrently with the issuance of approved public
improvement plans.
6. Prior to issuance of building permits, a revised site plan for the
eastern parcel (Building A), containing the items noted below, shall
be submitted for Planning Director approval:
a. Parking facilities and driveways consistent with Chapters 18.106
and 18.108 of the Code.
b. Bicycle rack placement and design.
c. Projected use of the building and a justification of the number
of parking spaces.
7. Prior to issuing building permits on the two western parcels
(Building Band C), the following information shall be submitted for
Planning Director review and approval:
a. A revised grading plan
b. A revised utilities plan
c. A revised site plan which includes:
(1) parking facilities and driveways consistent with Chapter
18.106 and 18.108 of the Code including a justification of
the number of parking spaces based upon the anticipated use
of the buildings
(2) bicycle rack location and design
(3) a minimum of one, two-way driveway, 24 feet in width
d. An amended landscaping plan including:
(1) location of the trees along the northern property line that
are not shown on the "Existing Site Conditions: sheet
RESOLUTION NO. 84—
Page 3
(2) preservation of this group of trees for buffering purposes
(3) retention of as much as possible of the northern landscaped
strip that was originally proposed
(4) screening along the northern property line that is
consistent with Chapter 18.100 of the Code
e. A lighting plan which will be compatible with residences to the
north.
g, Prior to occupancy of any building, plant materials shall be
installed as shown on the approved landscaping plan for the
corresponding lot.
g. This approval is valid if exercised within one year of the final
decision date noted below. The third phase must be initiated within
three years or a new Site Development Review application will be
necessary.
e upon it's approval by the Council and
This resolution shall become effectiv
signing by the Mayor.
PASSED: This day of 1984.
Mayor - City of Tigard
ATTEST:
t
a Deputy City Recorder - City of Tigard
(EAN:bs/0714P)
RESOLUTION NO. 84-
Page 4
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Members of the City Council
November 26, 1984`
FROM: William A. Monahan, Director of Planning and Development
SUBJECT: Civic Center Fee Waiver Request for Water District
I was asked to research whether or not the Tigard Water District has granted
prior fee waivers. My staff conferred with Mr. Robert Santee of the District
who stated that the District does not grant waivers as a rule. An exception
was the Tigard High School Auditorium. The District prefers to review the
merits of a specific waiver request as it is proposed to work out the details
on an individual basis. Mr. Santee pointed out that the District would be
receptive to considering a request from the City. Mr. Santee has provided a
letter (copy attached) which describes the Water District's position.
The District must also consider the cost of any meters or pipe lines
f required. It will not be able to waive these costs.
Iwas also asked to determine what the building permit fees might be for the
Water District's proposed building at the Air King site. No firm plan has
been proposed to date nor is one expected immediately. A representative site
plan was submitted merely to show the potential layout of building and
storage. The District did not intend this to be considered as a proposal.
If the District did apply for permits in 1985 based on plans submitted the
fees could be in the following range (based on the representative plan
submitted):
Office Building (9,024 SF)
Building Permit $ 1013.00
Plan Check Fee $ 658.45
Fire Safety Plan Check $ 405.20
4% State $ 40.52
SDC — Parking $ 1755.00
Sewer $ 1850.00
Sewer Inspection $ 50.00
l
Service Building g•ac� r
Building Permit $ 978.00
Plan Check Fee $ 635. 70
Fire Safety Plan Check $ 391.20
4% State $ 39. 12
SDC — Parking $ 1787.50
Sewer $ 1850.00
Sewer Inspection $ 50.00
Potential Public Building
Building Permit $ 1165.50
Plan Check Fee $ 757.58
Fire Safety Plan Check $ 466.20
4% State $ 46.62
SDC - Parking $ 2092.50
Sewer $ 1850.00
Sewer Inspection $ 50.00
In addition, an SDC storm drainage fee of $4,500 would be charged for• the 4.69
acre lot. The total fee would be in the range of $22,332.09.
C
(0807P)
dmj
C
TIGARD WATER DISTRICT _ __ t3tj41 W COMMERCIAL ST
IGARD OREGON 97223.6290
PHONE 15031 6 39-1554
RINOIER D
NOV 26 1984
Novf23 , OY OF TIGARD
PLANNING DEPT.
William A. Monahan
Director of Planning S Development
P . O. Box 23397
Tigard, Oregon 97223
Re: Connection Fees for Tigard Civic Center
Dear Bill:
Your assistant, Diane, called me on Friday requesting � _`or-
mation about fees to connect the new civic center to the district ' s
water system. First, let me say that I believe the Board of
Commissioners would be receptive to waiving or reducing some fees.
On the other hand, I believe they would expect some reciprocal
( consideration from the city when the district decides to construct
its new operations center in 1989 or 1990 , including street improve-
ments in 1985.
What can the district do for you? There are two elements for
obtaining water service: (1) install water mains, and (2) install
a master meter (or several small ones) . The district can waive
the 10% (of total construction costs) administrative, overhead, and
inspection fees for water main installations. Also, the district
can waive the 8% engineering fee (if the district does the engineer-
ing) . Finally, the district can probably save city funds if dis-
trict personnel actually install the water mains. In conclusion,
to vet maximum savings, simply, leave the water to us. " Do not
hire outside consultants or contractors to perform these tasks.
Some consideration can be given on meter connection fees. flow
much depends upon the size of meter (s) required. We have not seen
the final plans for the center so a determination cannot be made
on this issue.
In these two areas, I believe signi ` -3 .t savings can be
achieved. However, it is the Board of C, .�ssioners who must approve
any reduced or waivered charges. It is believed that the district
should not incur any out-of-pocket expense in order to serve the
city.
f
i
i
William A. Monahan
November 23, 1984
To determine approximate costs to obtain water service I
will need the latest drawings of the civic center. Coordination
can then be made with the fire district for fire protection as
well as domestic water needs.
I would also appreciate it i.f you would provide for me a
list of charges and fees which the city could impose upon the dis-
trict when we get ready to construct our new operations center ,
valued at $700, 000. This list should include all fees, such as
plan review and inspections for sewer connections , streets, etc.
Please advise if I can be of further assistance .
Sincerely yours,
TIGARD WATER DISTRICT
14 rr
24
Robert E. Santee
Administrator
r
9
t. Clay E. Durbin
2088 Eastwood Lane
Eugene, OR 97401
November 17, 1984
Councilor Ima Scott and Council Members
Tigard City Council
14873 S.W. 106th Avenue
Tigard, OR 97224
Dear Councilor Scott and Council Members:
The principal purpose of this letter is to set forth a basis for my
assistance to the City of Tigard in the study and evaluation for con-
tracting of Police dispatching services.
My proposal and response is based upon previous meetings and conversa-
tions with various City of Tigard representatives, and my latest dis-
cussions and directions with Councilor Scott. Based upon these guidelines,
it is my understanding that the tasks and scope of work to be performed by
me are as follows:
1. Review and analyze the Compass Consulting Group Report on an
Emergency Communications Plan for Washington County, Oregon,
dated August 1984, and also the Request for Proposal by the
City of Tigard for a Police Dispatching Services Contract,
proposed to the City Council on September 24, 1984. The
purpose of the review is to develop an understanding of the
proposals and content of these documents to respond to Council
questions and recommendations.
2. Review questions submitted by Council members and develop an
informal response to the Council in reference to that area of
knowledge.
3. Meet with the Council to discuss the Compass Group Report,
the Tigard RFP and present my response/report to Councilors'
previously submitted questions on this subject.
4. Provide recommendations to Council , if desired, based upon
the two documents reviewed and my past experience and knowl-
edge in the field of consolidated public safety communications.
In reference to item three above, I would recommend my response/report to
the Councilors be presented in an informal workshop. This recommendation
is based upon the fact that the consolidation/contracting of Police com-
munications has many other issues than those covered in the documents and
questions. A workshop will provide opportunity for additional questions
to arise, with a general discussion to answer those questions. I believe
this type of presentation and discussion will provide you with a better
understanding from which to make an informed decision.
Page 2
Attached is an estimate of the time and costs as we discussed on Friday.
I assume the City of Tigard will require a formal document specifying our
arrangement.
I am looking forward to this project and hope to hear from you soon.
Sincerely,
ICIa E.eD4 gin .
CE /sd
Enc/1
TIME AND COST ESTIMATE
My time is an estimate, however, I will attempt to work within those hours
prescribed. Hourly cost will be based upon a fee of $50.00 per hour, to
include travel time to Tigard from Eugene and return. Also, I have included
the 12 hours previously invested in this project with the City of Tigard and
direct expenses.
Task Hours Estimated Cost
Read, review and analyze documents,
including Compass Report, RFP,
ORS 190.020, LEDS Manual , and NCIC 10 - 12 $ 500 -_ 600
Rules
Develop response to questions
submitted by Council members.
Outline my own thoughts and con-
cerns for Council on Compass Report, 10 - 12 500 - 600
RFP and consolidation
C Meet with Council to present my
response and review. Time will
vary depending upon format of 2 - 10 100 - 500
meeting.
Travel time to and from Tigard, 4 _ 4 200 - 200
2 hours each way, each trip.
Other expenses to include typing,
transportation, and miscellaneous 50 - 125
costs.
Previous time expended on project
in two meetings with City repre-
sentatives with two round trips to 12 - 12 600 - 600
Tigard
TOTALS 38 - 50 $1950 - 2625
C.
i
CILMEMORANDUM
r CITY OF TIGARD, OREGON
i
i
s
November 20, 1984
TO: Mayor 6 City Council
FROM: Jerri L. Widner, Finance Director 4•
SUBJECT:
OCTOBER DEPARTMENT SUMMARY ---------------
--'-'-------
Department continues to suffer from staff absence. The
The Finance Dep 000 telephone calls during the month of
receptionist answeredt ins.han 7,
October, with over 2,000 walk
out on a timely basis. However, thestorm
We ainad
Sewer bills are being sent one
on sewer, has
o
billing for those properties that are not s not g ot
not have the name/address file on the computer yet. We have been using
volunteers from Oregon Human Development to assist us in this endeavor.
ust
reports have been received and w othat J
State and Federal required all
today, the Social Security audit was done- one andthis year
auditor we have a clean
of the comments from last year were acted up
audit.
recruiting for an accountant and for additional
We are in the process of
on-call part-time office aides.
For the rest of 1984, we will be doing end of year reports, preparing the
budget for the control budget and continuing with our daily work.
JLW:jw (0667F)
a-
T1gARD LI BRAW
PUBLIC Phone 639-9511
12588 SW Main-Tigard. Or.97223 MONTHLY REPORT October 1984
TO: Library Board
City Council
FROM: City Librarian
WCCLS: Librarian attended Washington County Cooperative Library Services
(WCCLS) professional board meeting on October 11. It was announced that
none of the six WCCLS grant requests, including the $250,000 request for
automation conversion, was accepted by the State Advisory Committee.
Personnel: Connie Anderson began working on Jctober 1 , as a library
clerk. Following her training, the library will increase its open
hours from 29 to 39.
Volunteers: Twenty-five volunteers worked a total of 252 hours; daily
average, 9.3 hours. Community service assignees worked a total of 19 hours.
Youth Services: Storytime began again in October with a Fall Schedule
October 3 - December 5. A number of volunteers held storytime, which
was especially helpful the first of the month when the Acting Children's
Librarian was on vacation. A volunteer storvteller workshop is being
planned for December. A film, discussion and demonstrations will be
( featured. A special Halloween program was held October 30. Thirty-five
children attended for games, stories and a pumpkin contest. Two groups
visited the Library in October. Girl Scouts received a presentation on
folklore as well as the tour. A Cub Scout group received a tour and
cards.
Work Indicators: October 1984 October 1983
Adult Materials 5646 6791
Juvenile Materials 2445 2792 j
TOTAL 8091 9763
Days of Service 22 21
Average Daily Circulation 368 465
Increase/Decrease Circulation -177 -
Refernce/Reader's Advisory 251 383
Story Times 43 (4) 72 (8)
Special Children's Programs 84 (7) -
Materials Added 602 517
Materials Withdrawn 51 521
Borrowers: New/Renewal 191/95=286 176/96=272
I
i
t
CITY OF TIGARO, OREGON
COUNCIL AGENDA ITEM SUMMARY /}
AGENDA OF: November 26 1984 AGENDA ITEM ##:
DATE SUBMITTED: November 15, 1984_ PREVIOUS ACTION:
ISSUE/AGENDA TITLE: Manthly Report
U_ctober Plannir►�3 6 Development . ._
PREPARED BY: --_— -----
REQUESTED BY:
CITY ADMINISTRATOR:
DEPARTMENT HEAD OK: —
INFORMATION SUMMARY
Attached is the monthly report for Planning and Development for October,
1984. Enclosed are:
Cover memo including Comprehensive Plan and Economic Development update
Building Department
i" Planning Commission minutes and Planning Directors decisions
Annexation Report
Code Enforcement Report
Economic Development Minutes
Engineering Division Report
ALTERNATIVES CONSIDERED
t
s
SUGGESTED ACTION f
I
Accept and place on file.
(WAM:pm/790P)
C
MEMORANDUM
CITY OF TIGARD, OREGON
1'0: Members of the City Council November 15, 1984
FROM: William A. Monahan
Director of Planning & Development
SUBJECT: Monthly Report - October, 1984
Attached please find the Monthly Report for October prepared by the Department
of Planning and Development. Elements of the report are:
Building Division Report
Planning Decisions
Annexation Report
Code Enforcement Report
Economic Development Committee Minutes -- October 16, meeting
Engineering Division Report
Building activity in October showed art increase in fees although the number of
permits decreased in single family construction. The total assessed valuation
for new construction in 1.984 exceeds the total for all of 1983 . It is
estimated that the total valuation for the year will reach around $27 million
compared with $23,282,315.20 for all of 1983 .
Following is a comparison of building activity for 1983 and 1984 through
September:
Through October 1983 Through October 1984
Single Family Permits 205 164
Commercial permits 15 42
Building Permit Fees $96,270.31* $103, 107.29
Plan Check Fees $56,586.53 $47,252.84
Plumbing Permits $30,235.85 $32,325. 19
Mechanical Permits $4,809.94 $4,967.02
Sign Permits $1,410.00 $2,205.00
Valuation $20,755,490.20 $24,317,303.00*
*Adjusted to correct 83 total
Comprehensive Planning - LCDC held a hearing on October 11, 1984 to consider
the City's acknowledgment request. All issues except for the City's
Subsidized Housing Dispersal Policy have been resolved. The City has until
Jan. 1 to respond to LCDC's request.
Economic Development - The CommZttee met on October 16 to discuss plan
activities. There are no costs associated with the Committee for the month of
October.
F
(WAM:pm/0790P)
i
MEMORANDUM _
TO: CITY COUNCIL
FROM: PLANNING AND DEVELOPMENT DEPARTMENT
DATE: November 1, 1984
SUBJECT: Monthly Report for month of OCTOBER - Building Division
October's building activities include permits fur 9 signs, 14 single family
residential, 1 duplex, 4 residential alter/repair, 2 commercial, 5 commercial
alter/repair, 2 garages, 1 fill, 1 renewal, 1 site permit, 1 fire sprinkler
and for a total valuation of $2,354,600.00• King City permits include 1
residential alter/repair for a total valuation of $3,500.00.
Fees for 31 permits $12,615.33
Fees for 9 signs 635.00
Plumbing Acitivity - 30 5,265.00
Mechanical Activity - 43 981.50
TOTAL. . . . . . .$ $19,496.83
Sewer Connections - 29 $23,075.00
Sewer Inspections - 18 $ 615.00
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E R M I _T S October 1984
� .
CONTRACTOR � _..._.._ ADDRESS VALUATION
Texaco 11834 SW Pacific Hwy .
Clark Signs 11646 SW Pacific Hwy . 2,000.00
Rax Roast Beef 11701 SW Pacific Hwy . 10,000.00
Good Sam, 9735 SW Shady Lane 13,7.00.00
Ramsey Signs 12785 SW Pacific Hwy , 1 , 100.00
Westwood Construction 11705 SW Pacific Hwy .
Luminite Sign Company 12860 SW Pacific Hwy . 1,500.00
Sign Craft 12.245 SW Main Street 1,680.00
Andeson Sign 172.15 SW Main Street 1,700.00
Total 31, 180.00
COMMERCIAL ACTIVITY SINCE JULY 1981
Fiscal Year 84-85
Month Applicant Potential Address Valuation Sq.Foot
July 84 Westwood Retail Store 11705 SW Pac. Hwy. $746,000. 26,240
July 84 Westwood Rex Restaurant 11701 SW Pac. Hwy. $207,nnn. 3,550
Aug. 84 Hall Baptist Church 14125 SW Hall Blvd $220,000. 8,162
Aug. 84 Pac Trust Comm. Building 16250 SW Upper Bn. $651,000. 38,300
Aug. 84 Pac Trust Comm. Building 16505 SW 72nd $826,000. 48,612
Sept. 84 Trammell Crow Tilt-Up Bldg. 11950 SW Garden P1 $788,800. 46,400
Sept. 84 Joseph Hogan Shell Only 11225 SW Greenburg $ 51,000. 2,950
Sept. 84 Sentrol Inc. Tilt-Up Bldg. 10575 SW Cascade $999,600. 58,800
Oct. 84 George Mull Industrial 9738 SW Tigard St. $ 80,000. 3,547
Oct. 84 The Dunham Comm./Pro. Bldg 12725 SW 66th Ave. $900,000. 28,750
(0590P)
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AI 'J Y i• C m > V •
TIGARD PLANNING COMMISSION
REGULAR MEETING - OCTOBER 2, 1984
I. Vice President Owens the the meeting to order at 7:35 P.M. The meeting
was held at the Fowler Junior High - LGI Room - 10865 SW Walnut.
2. ROLL. CALL: PRESENT: Vice President Ownes, Commissioners Fyre, Butler,
Leverett, Peterson, Vanderwood, and Campbell.
President Moen (arrived 9:15 P.M. ) .
ABSENT: Commissioner Bergmann.
STAFF: Director of Planning and Development William A.
Monahan (arriving at (9:30 P.M.); Associate
Planner Liden; Associate Planner Newton (arriving
at 9:15 P.M.); and Secretary Diane M. Jelderks.
3. APPROVAL OF MINUTES:
• Commissioner Campbell moved and Commissioner Vanderwood seconded to
approved minutes of September 4, 1984, as submitted. Motion carried
unanimously by Commissioners present.
• Commissioner Peterson moved and Commissioner Fyre seconded to approve
minutes of August 22, 1984, as submitted. Motion carried unanimously
by Commissioners present.
4. PLANNING COMMISSION COMMUNICATION
• Commissioner Butler commented that he had been called at home
regarding item 5.1, Mallard Lake. Several other Commissioner had
also been called.
• Commissioner Vanderwood stated she had communication regarding item
5.10, the Richard Smith appeal.
5. PUBLIC HEARING
5.1 PLANNED DEVELOPMENT PD 4-84, ZONE CHANGE ZC 12-84, SUBDIVISION S 9-84,
VARIANCE V 15-84; WARDIN/FARR DEVELOPMENT/MALLARD LAKE NPO N 6
Request for a rezoning from R-4.5 to R 4.5 (PD), Planned Development
Detailed approval and Preliminary Plat approval for a 43 lot, single
family residential development, and a Variance to the maximum cul-de-sac
length of 400 feat to allow a 460+/1 foot length. Located: North of SW
Sattler St. between Launalinda Park and Scheckla Park subdivisions, (WCTM
2S1 11AD, lot 6500).
• Associate Planner Liden reviewed the status of the application,
recommending approval with conditions. Discussion followed regarding
the wetlands/sensitive lands, density, and NPO # 6 comments.
PLANNING COMMISSIONER MINUTES October 2, 1984 Page 1
APPLICANT'S PRESENTATION
• Bill McMonagle, 8905 SW Commercial, agreed with the staff report. He
commented on the density, the pond/park areas, and the difficulty
involved regarding the Development Code.
NPO COMMENTS
• Phil Pasteris, NPO # 6 Chairman, reviewed the written material they
had submitted, stating that they are willing to work with the
developer to resolve the Sensitive Lands issue. Discussion followed
regarding the density.
PUBLIC TESTIMONY z
i
• Tom Arvidson, 8885 SW Scheckla Park, opposed the development. He
submitted drawings of the ponds stating the applicant's drawings did
not accurately show the size of the ponds. His property abuts one of
the ponds.
• Pat Phelps, 8855 SW Scheckla, opposed the development. He submitted
pictures of the area and gyve testimony as to why the property should r
be designated wetlands/sensi.tive lands.
• Connie Smith, 8860 SW Scheckla, opposed the development as proposed.
She submitted a map which depicted the property owners they had
contacted. She also submitted a petition signed by approximately 100
homeowners who opposed the development.
• Myron Recob, 8795 SW Reiling, opposed the development for reasons
previously stated.
• John Hansel, 8880 SW Scheckla, opposed the development because it
was not consistent with the surrounding area. He submitted a map
showing the project in relationship to the zoning of the surrounding
properties.
REBUTTAL
• Bill McMonagle responded that the their concerns were the same as the
surrounding property owners regarding the ponds. He addressed the
density issue as being consistent with the Community Development Code.
PUBLIC HEARING CLOSED
COMMIISSION DISCUSSION AND ACTION
i Con=issioner Fyre stated that he had walked the area and supported
designating the lands as wetlands/sensitive lands.
s
PLANNING COMMISSIONER MINUTES October 2, 1984 Page 2
• Commissioner Butler stated he would deny a park dedication at this
time. Also, his calculation only allowed 38/39 buildable lots
(Commissioner Fyre concurred) . He noted sections in the code which
would require the lands to be wetlands/sensitive lands.
• Commissioner Campbell was concerned that the ponds would become a
safety issue with samll children in the development.
• Commission Peterson did not believe the upper portion of the project
could be developed because of the ponds.
• Commissioners Owens and Vanderwood supported that the area should be
designated wetlands/sensitive lands.
• Lengthy discussion followed on how to proceed with the application
with regards to the density and sensitive lands.
* Commissioner Fyre moved and Commissioner Vander-wood seconded to deny
ZC 12-84, PD 4-84, S 9-84, and V 15-84 based on the finding that
re appeared to be gross inaccuracy in the mapping of the ponds,
wnich made density calculations in error. Also, because of the
number of uncertainies as to whether the City intended the area to be
wetlands. The findings are based upon the following Code sections
and Plan Policies: Sections 18.02 A. ; 18.40.040; 18.80. 110 C. 1. 2.
3. f 4. ; 18.84.010 A. ; 18.92.020 A. 6 B. ; and policies 3.1.1 A. &
F. ; 3.4.2 A. ; 6.3.2; 6.3.3; and 7.2.1 A.
Motion carried by majority of Commissioners present. Commissioner
Leverett abstaining because he is an abutting property owner.
5.2 COMPREHENSIVE PLAN AMENDMENT CPA 20-84, ZONE CHANGE ZC 13-84 BUTTERFIELD
CAPITAL CORP./WESTLAND INVESTMENT COMPANY. NPO M 1
Request for a Comprehensive Plan Amendment from Medium Density Residential
to Medium High Density Residential and a Zone Change from R-12
(Residential 11 units/acre) to R-25 (Residential, 25 units/acre) on
property located at 9815 SW Walnut Place (WCTM 2S1 28D, lots 1501 6 1502).
• Associate Planner Liden made staff's recommendation for approval.
Discussion followed as to why this property had been zoned with the
lower density.
APPLICANT'S PRESENTATION
E
• Jerry Mason, Westland Investment, 6823 SW Canyon, explained how
through a sale of this property that it was discovered it had been [
downzoned and why it would be appropriate to rezone to the high i
density.
PLANNING COMMISSIONER MINUTES October 2, 1984 Page 3
NPO COMMENTS
• Gary Ott, Acting NPO # 1 Chairman, opposed changing the Comprehensive
Plan because of the precedent that it would set and the pocket of
Medium High Density which would be created. Recommended looking into
a alternative method to resolve this type of problem in the future.
PUBLIC TESTIMONY
• No one appeared to speak.
REBUTTAL
• Jerry Mason, explained the hardship that has been created by this
downzone. Discussion followed.
PUBLIC HEARING CLOSED
COMMISSION DISCUSSION AND ACTION
• Consensus of the Commission was that a alternative method for
reconstruction should be dealt with in a workshop.
• Commissioners Peterson and Vanderwood favored denial.
• Commissioner Campbell, Butler, Leverett, Fyre, and Owens favored
Capproval with some concern for buffering. {
President Moen arrived: (9:15 P.M.)
• Discussion followed regarding the hardship created and the need for a
condition regarding buffering.
* Commissioner Fyre moved and Commissioner Leverett seconded to forward
the Comprehensive Plan Amendment CPA 20-84 to City Council with
recommendation for approval and to approve Zone Change ZC 13-84 from
R-12 to R-25 based on Statewide Goals 1, 2, and 10; and locational
criteria 12.1.3. Motion carried unanimously by Commissioners
present.
RECESS 9:22 P.M.
PRESIDENT MOEN RECONVENED 9:38 P.M.
5.3 COMPREHENSIVE PLAN AMENDMENT CPA 21-84, ZONE CHANGE ZC 14-84 PACIFIC
WESTERN BANK NPO # 5
Request for a Comprehensive Plan Amendment from I-H (Heavy-Industrial) to
C-P (Commercial Professional) and a Zone Change from I-H (Heavy
Industrial) to CP (Commercial Professional) on property located on the NE
side of SW 72nd Ave. south of SW Tech Center Drive (WCTM 2S1 IDC lot 4100
2S1 100 lot 700).
PLANNING COMMISSIONER MINUTES October 2, 1904 Page 4
• Associate Planner Liden made staff's recommendation for approval
adding that a more appropriate zone for the area might be IP, because
of the existing uses on Sandburg Street, it was recommended that this
issue be studied further in the near future.
APPLICANT'S PRESENTATION
• Richard W. Norman, Architect, 730 SW 1st Ave. , representing Pac West,
stated that apparently an error had been made during the
Comprehensive Plan process because a plan had been submitted for this
site years ago. Discussion followed.
PUBLIC TESTIMONY
• No one appeared to speak.
PLANNING COMMISSION DISCUSSION AND ACTION
* Commissioner Butler moved and Commissioner Peterson seconded to
forward the Comprehensive Amendment CPA 21-84 to City Council with
recommendation of approval and to approve ZC 14-84 per staff's
findings.
Discussion followed regarding zoning the property IP.
Motion carried unanimously by Commissioners present.
5.4 COMPREHENSIVE PLAN AMENDMENT CPA 22-84 CORNER OF SCHOLLS FERRY RD. NPO N 7
A request by the City of Tigard to assign the Medium High Density
Residential Comprehensive Plan Map designation to land on the northwest
edge of the city, east of SW Lower Scholls Ferry Road. (WCTM 1S1 33C Tax
Lots 301, 700, 800, 1300, 1301 and 1302)
• Associate Planner Newton explained why the City was placing the
Comprehensive Plan Designation on these properties and recommended
approval.
PUBLIC TESTIMONY
• Evelyn Karls, Rt. 1 Box 382, Beaverton, opposed being automatically
brought into the City. (Staff explained she was not.) She also
opposed the Medium High density because of the heavy traffic and
number of accidents which have occurred in that area. Discussion
followed.
i
PUBLIC HEARING CLOSED
COMMISSION DISCUSSION AND ACTION
• Consensus of the Commission was to support staff's recommendation.
* Commissioner Butler moved and Commissioner Owens seconded to forward
Comprehensive Amendment CPA 22-84 to City Council with recommendation
of approval. Motion carried unanimously by Commissioners present.
PLANNING COMMISSIONER MINUTES October 2, 1904 Page 5
5.5 ZONE CHANGE ZC 15-84 CITY OF TIGARD HISTORIC DISTRICT (140) OVERLAY
A request to assign the Historic District hea Overlay
o h 3 ODngotDist00ct
Map to the following properties: Joy Ti arc Street Farmhouse and
Tigard Grange (WCTM 2S1 3DD lot 600); g
Windmill (WCTM 1S1 3400 lot 100); and Tigard Feed and Seed (WCTM 2S1 2AB
lot 5400) .
• Associate Planner Newton reviewed the zone change erec vID mmerlayior
explaining how the Planning Commission had to apply
she would have to rewrite the EESE. Also, the Joy Threatre and the
a HD Overlay; the
Tigard Street Farmhouse and Windmill opposed having
Tigard Feed and Seed had called and said they only owned the
building, the land is owned by Southern Pacific; and staff had been
unable to contact anyone from the Tigard Grange. Discussion followed.
PUBLIC TESTIMONY
• Larry Derr, 33 NW 1st, Portland, representing Tigard Plaza, opposed
having the Joy Threatre designated a Historic District. His main
concern was for the lack of adequate parking.
• Bob Bledsoe, NPO k 3 Chairman recommended that the Charles Tigard
r
house located at 11180 SW Fonner be included under the Historic
District. Oiscusssion followed.
PUBLIC HEARING CLOSED
COMMISSION DISCUSSION AND ACTION
• Consensus of the Commission was not to require the HD designation on
properties who opposed it.
* Commissioner Vanderwood moved and Commissioner Peterson seconded to
delete all but Tigard Feed and Seed and Tigard Grange from the
request to have a HD designation. Also to setover the hearing to
October 3, 1984, for Tigard Feed and £L-ed and The Tigard Grange.
Motion carried unanimously by Commissioner present.
5.6 COMPREHENSIVE PLAN AMENDMENT CPA 23-84 SUBSIDIZED HOUSING
A request by the City of Tigard to review and amend policies 6.1.2 and
12.1.1 4. of the Comprehensive Plan - Volume 2 - FINDINGS, POLICIES, AND
IMPLEMENTATION STRATEGIES.
Associa•
options available. Newtone Planner e
available. She requested d theCommission recommend one of the
options.
PLANNING.COM'1ISSIONER MINUTES October 2, 1984 Page 6
PUBLIC TESTIMONY
( that
• Geraldine Ball submitted a letter into alit he record
efrom the Citylof Lake
the City copy the subsidized housing policy
Oswego.
• Bob Bledsoe, 11800 SW Walnut, recommended that the Commission adopt
one of the first three options.
PUBLIC HEARING CLOSED
COMMISSION DISCUSSION AND ACTION
• Consensus of the Commission last rand°repla eoption
withnumber
which
policy that
would delete the existing p y p
gton County dousing Authority to develop
commits the City and Washin
locating subsidized housing units in the
guidelines to be used for
City of Tigard. Commissioners Moen and Vanderwood the prefer
t optiionon
number three which would revise the policy changing
the number of units allowed contiguous to one another from 2 to 3 .
Lenghty discussion followed.
* Commissioner Fyre moved and Commissioner Leverett seconded to forward
a recommendation to City Council for option number four, which reads
as follows:
Delete Policy 6.1.2 and Policy 12.1.1 4.
Motion carried by majority vote. Commissioners Moen and Vanderwood
voting no.
5.7 ZONE ORDINANCE AMENDMENT ZOA 6-84 CITY OF TIGARD
A request by the City of Tigard to review amendments to the following
sections of the Community Development Code.
18.130 Conditional Use
18.120 Site Development Review
18.94 Manufactured/Mobile Home Regulations
18.138 Established Area - Developing Area Classification
18.32.120 Notice of Decision by the Director royal process.
16.136.020 Annexation - Administration and Approval
or Review -
18.32.350 Persons entitled to Notice on App
Type of Notice
18.114 Signs "Accept ,
18.26 Definitions - "Wetlands", "Review",
"Receipt", "Appeal", "Public Business Day
"Complete", "Incidental", "Farming".
18.68.050 Industrial Park - Front Yard setback
18.70.050 Light Industrial - Front Yard Setback
18.72.050 Heavy Industrial - Front Yard Setback
18.40.040 Residential Density Transition
18.100 landscaping and Screening - spacing of tree buffer
18.42 Use Classifications
18.132 Non Conforming Uses
18.108 Inadequate or Hazardous Access
PLANNING OOMINISSIONER MINUTES October 2, 1984 Page 7
18.44 R--1 Single Family Residential - Livestock
18.46 R-2 Single Family Residential - 1-ivestock
18.48 R-3.5 Single Family Residential — Livestock
18.50 R-4.5 Single Family Residential - Livestock
18.52 R-7 Single Family Residential - L'_vestock
18.32.275 E. Amended Derision Process
18.32.380 Final Action of the Approval Authority
PUBLIC TESTIMONY
• Bob Bledsoe, 11800 SW Walnut, recommended that farming be restored,
specific standards be required rut manufactured homes and that the
notification be retained through the newspaper, except for Temporary
Uses. Also, acting as a Commissioner for the Water District, he
requested that the issue regarding the Public Administration Agency
be set over to April. Discussion followed.
• Geraldine Ball, Chairman NPO # 4, approved items recommended by staff
except to have Directors decisions advertised. Also they did not
unanimously agree on the request for street trees buffering.
PUBLIC HEARING CLOSED
COMMISSION DISCUSSION AND ACTION
* Commission Owens moved and Commissioner Campbell seconded to forward
f to City Council with recommendation of approval for ZOA 6-84.
Tabling Sections on Directors Decisions, Public Administrative
Agency, buffer tree spacing, and the definition for Wetlands until
October 3, 1984, public hearing. Motion carried unanimously by
Commissioner present.
5.8-5.12
* President Moen moved and Commissioner Peterson seconded to continue
items 5.8 thru 5.12 to October 3, 1984. Motion carried unanimously
by Commissioners present.
6. OTHER BUSINESS
• Discussion on Mallard Lake decision.
7. MEETING ADJOURNED 11:30 P.M.
--a
Diane M. Jelderks, retary
ATTEST:
A. Donald Moen, President
O695P
dna j
PLANNING COMMISSIONER MINUTES October 2, 1984 Page 8
TIGARD PLANNING COMMISSION
SPECIAL MLE(ING OCTOBER 3, 1984
4
1. President Moen called the meeting to order at 7:35 P.M. The meeting was
held at the Fowler Junior High - LGI Room - 10865 SW Walnut.
2. ROLL CALL: PRESENT: President Moen, Commissioners Owens, Fyre,
Leverett, Campbell, and Butler (arriving 8: 15
P.M. )
ABSENT: Commissioner Peterson, Vanderwood, and Bergmann.
STAFF: Director of Planning and Development William A.
Monahan (arriving at (8:10 P.M.); Associate
Planner Newton; Associate Planner Liden (arriving
at 8:20 P.M.); and Secretary Diane M. Jelderks.
3. APPROVAL OF MINUTES:
• There were no minutes available.
4. PLANNING COMMISSION COMMUNICATION
• There was no communication.
5. PUBLIC HEARINGS
5.1 REVIEW OF WEST TIGARD PLAN - BY WASHINGTON COUNTY
o Associate Planner Newton introduced Kevin Martin from Washington
County explaining that there was no action necessary.
• Kevin Martin reviewed the West Tigard Plan being proposed for
properties within Tigard's Urban Planning Area, but outside the City
limits.
5.2 ZONE CHANGE ZC 15-84 CITY OF TIGARD HISTORIC DISTRICT OVERLAY
A request to assign the Historic District Overlay on the Zoning District
Map to the following properties: Joy Theatre (WCTM 1S1 35DD lot 2700);
Tigard Grange (WCTM 2S1 3DD lot 600); Tigard Street Farmhouse and
Windmill (WCTM 1S1 34DO lot 100); and Tigard Feed and Seed (WCTM 2S1 2AB
lot 5400).
• Associate Planner Newton reviewed the status and conflicts she had
discovered between the Code and City Council directive.
PUBLIC TESTIMONY
• No one appeared to speak
PUBLIC HEARING CLOSED
PLANNING C"ISSION MINUTES October 3, 1904 Page 1
COMMISSION DISCUSSION AND ACTION
• Consensus of the Commission was not to require the Historic District
Overlay if the property owner opposed.
• Discussion followed on how to handle, whether to apply or not to
apply Historic District designations car to recommend a policy change
to City Council.
* Commissioner Moen moved and Commissioner Fyre seconded to deny ZC
15-84 for Historic District designation per City Councils position.
Also, to direct staff to change language to reflect Councils position
to recognize as historic site and continue to encourage owners to
participate. Motion carried unanimously by Commissioners present.
5.3 COMPREHENSIVE PLAN AMENDMENT CPA 25-84 ESEE DOCUMENT
A request by the City of Tigard to review and amend the ESEE document of
Volume I - Comprehensive Plan to revise sections on the Upshaw House/Seven
Gables, Joy Theatre, Tigard Feed and Seed, Tigard Grange, Tigard Street
Farmhouse, and Windmill.
• Associate Planner Newton reviewed the language being proposed for Joy
Threatre, Upshaw House/Seven Gables, and Tigard Farmhouse and
Windmill.
s PUBLIC TESTIMONY
• No one appeared to speak
PUBLIC HEARING CLOSED
COMMISSION DISCUSSION AND ACTION
* Commissioner Fyre moved and Commission Leverett seconded to forward
language that has been written and will be written to City Council
with a recommendation of approval. Motion carried unanimously by
Commissioners present.
Commissioner Butler arrived 8:15 P.M.
5.4 ZONE ORDINANCE AMENDMENT ZOA 6-84 CITY OF TIGARD
A request by the City of Tigard to review amendments to the following
sections of the Community Development Code.
18.32.120 Notice of Decision by the Director
18.26 Definitions - "Wetlands".
18.100 Landscaping and Screening - spacing of tree buffer
18.42 Use Classifications
18.132 Non Conforming Uses
PLANNING COMMISSION MINUTES October 3, 1984 Page 2
l.. 18.44 R-1 Single Family Residential - Livestock
18.46 R-2 Single Family Residential - Livestock
18.48 R-3.5 Single Family Residential Livestock
18.50 R-4.5 Single Family Residential - Livestock
18.52 R-7 Single Family Residential - Livestock
Associate Planner Newton reviewed 18 32 120 Notice of Decision by
the Director. Requesting that the Director's Decisions not be
advertised in the newspaper.
• Director Monahan explained the difficulties that had been encountered
with the publishing time frame and the reduction in staff.
Discussion followed regarding the affects and alternatives.
PUBLIC HEARING CLOSED
COP'M9ISSION DISCUSSION AND ACTION i
i
* Commissioner Owens moved and Commissioner Leverett seconded to foward
t
recommendation of adoption to City Council. Motion carried by ;
majority vote of Commissioner present, Commissioner Moen and Campbell
voting no and Commissioner Butler abstained.
Definition of "Wetlands"
•
Associate Planner Newton reviewed two definitions for "Wetlands" .
! Staff recommended the first definition. y
PUBLIC TESTIMONY
• Mrs. Geraldine Ball questioned if this definition referred to natural
soils or soil that are brought onto the property. Discussion i
followed. Consensus was for natural soils.
PUBLIC HEARING CLOSED
COMMISSION DISCUSSION AND ACTION
• Commissioners favored definition number two with modifications and
definitions for specific terms.
* Commissioner Owens moved and Commissioner Butler seconded to
recommend the second definition (following) for Wetlands and add
definitions for hyrdophytes, hydric soil, and non soil.
Wetlands: Lands transitional between terrestrial and aquatic
Systems where the water table is usually at or near
(within 24" of) the surface or the land is covered by
shallow water. For purposes of this classification,
wetlands must have one or more of the following 3
attributes: (1) The land supports aquatic life or
predominatly hyrdophytes; (2) the substrate is
C' predominatly hydric soil; (3) the substrate is
non-soil and is saturated with water or covered by
shallow water at some time during the growing season
of each year.
PLANNING COMMIISSION MINUTES October 3, 1984 Page 3
Motion carried unanimously by Commissioners present.
�.
18.100 Landscaping and Screening - spacing of tree buffer
• Commissioner Owens supported b. and c. , however, felt a. should be
change to 15 feet apart. Discussion followed.
* President Moen moved and Commissioner Fyre seconded to forward
recommendation to City Council to add the following And requested
staff to research to see if better language was available.
111 . At leaSL one row or trees with a uxnbinaLiun of deciduous and
evergreen trees not less than 10 feet high for deciduous trees
and 5 feet high for evergreen trees at the time of planting, and
spaced as follows by size of tree:
a. Small or narrow stature trees (under 25 feet tall and less
than 16 feet wide branching) shall be spaced no greater
than 15 feet apart.
b. Medium size (25 to 40 feet tall, 16 to 35 feet wide
branching) shall be spaced no greater than 30 feet apart.
C. Large trees (over 40 feet tall and more than 35 feet wide
branching) shall be spaced no greater than 30 feet."
Motion carried unanimously by Commissioners present.
18 42 020 (8) (1) Public Administrative Aqency
• Director Monahan stated he had been requested to hold this item until
the end of the meeting so that representatives from the Water
District would be available to testify.
18.44 R-1 Single Family Residential - Livestock
18.46 R-2 Single Family Residential - Livestock
18.48 R-3.5 Single Family Residential - Livestock
18.50 R-4.5 Single Family Residential - Livestock
18.52 R-7 Single Family Residential - Livestock
• Director Monahan asked the Commission to set this item over to
November 13, 1984 Planning Commission meeting.
* Commission Fyre moved and Commissioner Campbell seconded to review
Public Administrative Agency later in the hearing and to set
Farming/Livestock issue over to November 13, 1984. Motion carried
unanimously by Commissioners present.
PLANNING OOMMISSION MINUTES October 3, 1984 Page 4
5.5 APPEAL OF SITE DEVELOPMENT REVIEW SOR 20-84 RICHARD SMITH NPO # 5
An appeal by John and Beth Bishop of the Planning Director' s approval on
the above application. The Property is zone C-P and is located on the
southwest corner of SW Hunziker Street and 72nd Ave. (WCTM 2S1 IDB lot
100).
• Associate Planner Liden reviewed the appeal indicating which items
were valid items for an appeal . Dicussion followed regarding
procedure. Staff read a letter from an abutting property owner
expressing concern for the height of the proposed development.
APPLICANT'S PRESENTATION
• John Greiner, Architect for the applicant, reviewed the proposed
project and how they had designed the project to Code. He explained
how they had met with the NPO, changes they had considered, and
changes they had incorporated into the project.
NPO COMMENTS
• Debra Naubert, Chairperson for NPO # 5, felt policy 11.5.1 needed
some clarification. She stated that the intent of the policy was to
protect the Rolling Hills Subdivision. She continued that a three
story office building is not compatible with abutting residential.
The NPO was concerned about the access, traffic congestion, size and
construction (stucco and glass). They did not feel the project
conformed to the surrounding properties. She asked that conditions
be put into writing and that the developer be required to install the
buffering prior to construction.
PUBLIC TESTIMONY
• John 6 Beth Bishop, 7375 SW Varnes, adjacent property owners who had
filed the appeal, commented that they would like to have been
notified sooner in the process. They submitted pictures of the
surrounding area. Beth reviewed the sections of the Development
Code which protected their privacy. They requested that the
applicant use Western Red Cedar as trees for their buffering. They
were concerned when construction hours would be and that bulldozers
where already working and causing damage to their property.
• Beth Peters, 7325 SW Varns, supported the Bishop's and felt a need
for quality control.
• Craig Hopkins, 7430 SW Varns, NPO # 5 member, added that the Rolling
Hills is a quality, stable neighborhood and should be protected.
• Sharion Takahashi concurred with NPO N 5's findings.
• Dorothy Miller, 7475 SW Varns, supported the previous public
testimony.
C
PLANNING OOMMIISSION MINUTES October 3, 1984 Page 5
• Roy Pirkl, 7745 SW Varns, stated he had been a resident for 17 years
and realized that Rolling Hills should never had been allowed to
exist. However, it does exist and should be protected.
REBUTTAL
• Mr. John Greiner, agreed with the neigbhors and stated they had tried
to mitigate their concerns. He reviewed changes which they were
willing to make.
• Lary Moomaw, Attorney for the applicant, stated that the developer
has agreed to provide more than is required by the Community
Development Code.
• Bob Bauman, 1300 SW 5th, Real Estate Agent for the Applicant, stated
that the developer was Lee Robinson and was well known for his
quality work. He requested that the project be approved.
• Discussion followed regarding the buffering, landscaping, and time
frame which these should be put in.
PUBLIC HEARING CLOSED
• Lengthy discussion followed regarding the buffering. Consensus of
the Commission is that the berm should be constructed immediately and
that the landscaping should be required during the first phase.
* Commissioner Fyre moved and Commissioner Owens seconded to approved
SDR 20-84 with staff's conditions including changes agreed to by the
developer as shown on drawings P5 and P6, dated Oct. 1, 1984,
Robinson Development/Hilltop Business Center. That the distance to
the south and west be minimum distance and maximum height. That the
dumpster be moved to the north side. A chain link fence be a part of
the landscaping. The trees be 10 feet center distance, 7-10 feet
high, and the berm be 15 feet wide with a minimum height of 5 feet.
Also, that the trees planted should be Western Red Cedar. Based on
Finding, policy 12.2 # 2.
Motion carried by majority vote of Commissioners present,
Commissioner Butler voting no.
5.6 SIGN CODE EXCEPTION SCE 3-84 OAK HILL/WESTWOOD CORPORATION NPO M 4
A request for approval of a Sign Code Exception to allow a free standing
sign with approximately 155 sq. ft. per face where a maximum of 70 sq. ft.
is required. Property is zoned C-G (Commercial General). Located: NW
corner of SW 78th Ave. and SW Pacific Hwy. (WCTM ISI 3600, lots 100, 200,
300, 1100, 1200 and 1300).
• Associate Planner Liden reviewed the application and made staff's
recommendation for denial as submitted, however, staff would
recommend aproval of a sign that does not exceed 135 sq. ft. per
t
C face. Discussion followed on how sign was calculated.
t
PLANNING COMMISSION MINUTES October 3, 1984 Page 6
APPLICANT'S PRESENTATION
• Gerald M. Foy, Westwood Corporation, 8001 SE Johnson Creek Blvd. ,
`• reviewed the method they had used to calculate the sign and felt they
had a sign with a 132 sq. ft. face each side and that it should be
allowed.
NPO COMMENTS
• Geraldine Ball, NPO N 4 Chairperson, stated that the NPO had
unanimously approved the proposed sign as submitted.
PURITC TESTIMONY
• Linda Peplinski, CMR Signs, 8305 N. Borthwick, reviewed the Community
Development Code, indicating how they conformed to the Code. She
contended that how to do the calculation is the issue.
PUBLIC NEARING CLOSED
• Commissioners Campbell, Fyre, and Leverett supported approving the
sign code exception as submitted.
• Lengthy discussion regarding method of calculation.
* Commissioner Fyre moved and Commissioner Leverett Seconded to approve
SCE 3-84 as submitted. Motion failed three to three. Commissioners
Moen, Butler and Owens voting no.
* Commissioner Butler moved and Commissioner Owens seconded to approve
SCE 3-84 with the condition that the sign not be over 135 sq. ft. per
side or total of 270 sq. ft. per findings 18.114.050 C. ; 18.114.130
C. 1. c. ; and 18.114.130 G. 3. b. . Motion failed three to three
Commissioners Leverett, Fyre, and Campbell voting no.
• Discussion followed regarding calculation of the sign.
* Commissioner Fyre moved and Commissioner Leverett seconded to approve
SCE 3-84 as submitted based on Finding 18.114.145 2. of the
Community Development Code and general comments made regarding the
method of calculation. Motion carried by majority vote of
Commissioner present, Commmissioners Owens and Butler voting no.
5.7 PUBLIC ADMINISTRATIVE AGENCY - (continued from item 5.4)
• Director Monahan reviewed why this was being brought before the
Commission.
NPO COMMENTS
• 78 Bishop, representing NPO M 1, recommended tabling this item to
give the CCI and all the NPOs an opportunity to review. Staff stated
PLANNING COMMISSION MINUTES October 3, 1984 Page 7
this had already been through CCI and had been given to all NPO
Chairpersons.
PUBLIC TESTIMONY
• Bob Bledsoe, representing the Water District, asked that this item be
postponed until the April hearing. He introduced Bob Santee,
Administrator of the Tigard Water District to review their proposed
plan.
s of the project being proposed. Discussion
Bob Santee, showed plan
followed.
* Commissioner Fyre moved and Commissioner Campbell seconded to toward
to City Council with a recommendation to include language for
"incidental" as proposed by staff. Motion carried unanimously .
Language: "use of the premises which is dependent on or affliated
with the principal use of such premises."
6. OTHER BUSINESS
Review of final orders. Lenghty discussion on how to appropriately
handle these in a timely manner.
* Commissioner Fyre moved and Commissioner Owens seconded to have the
President of the Planning Commission sign all final orders based on
the approval of the minutes for each final order. Motion carried
unanimously by Commissioners present.
Milt Fyre was appointed to the City Transportation Committee.
7. Adjourment 11:55 P.M.
Diane M. Jelder s Secretary
ATTEST-
A.
TTEST:A. Donald Moen, President
0700P
dmj
C
PLANNING C"ISSION MINUTES October 3, 1984 Page 9
1
- Place Under City of Tigard Logo
HOME OCCUPATION PERMIT HOP 11-84 SNYDER NPO 5
The Director has approved with conditions a request for a Home Occupation
Permit for a soldering and testing business in the home. Property is
zoned R-4.5 (residential 4.5 units/acre). Located: 12300 SW Knoll (WCTM
2S 1 IBC lott 500)
• - j
•e
The adopted finding of facts, decision and statement of conditions can be
/ obtained from the Planning Department, Tigard City Hall, 12755 SW Ash, P.O.
( Box 23397, Tigard, Oregon 97223. The decision shall be final on November 12,
1984. Any party to the decision may appeal this decision in accordance with
section 18.32.290(A) and section 18.32.370 of the Community Development Code,
which provides that a written appeal say be filed within 10 days after notice
is given and sent. The deadline for filing of an appeal is 4:30 P.M. November
12, 1984. The hearing on an appeal will be De Novo.
TT Publish November 1, 1984
Place Under City of Tigard Logo
C SITE DEVELOPMENT REVIEW SDR 26-84 SOUTHERN PACIFIC INDUSTRIAL DEVE. NPO #E 2
The Director has approved with conditions a request for Site Development
Review approval for construction of a Hardwood Milling Plant and related
facilities on property zoned I-L (Light Industrial). Located: West side
of 72nd Ave. approx. 800 ft. north of Kable Street (WCTM 2S1 12AC lot 1800)
1 � ,
! The adopted finding of facts, decision and statement of conditions can be
l obtained from the Planning Department, Tigard City Hall, 12755 SW Ash, P.O.
Box 23397, Tigard, Oregon 97223. The decision shall be final on November 5,
1984. Any party to the decision may appeal this decision in accordance with
section 18.32.290(A) and section 18.32.370 of the Community Development Code,
which provides that a written appeal may be filed within 10 days after notice
is given and sent. The deadline for filing of an appeal is 4:30 P.M. November
5, 1984. The hearing on an appeal will be De Novo.
TT Publish Ocober 18, 1984
Place Under City of Tigard Logo
SITE DEVELOPMENT REVIEW SDR 25-84 MCCALL OIL AND CHEMICAL CO. NPO # 2
The Director has approved with conditions a request for Site Development
Review approval to contstruct a 17,000 sq. ft. warehouse and related
facilities on property zoned I-P (Industrial Park) Located on the SE
corner of SW Tiedeman Ave. and Tigard St. (WCTM 1S1 35CB lot 600)
T1
r
1.
SITE DEVELOPMENT REVIEW SDR 24-84 ROGER BELANICH NPO # 2
The Director has approved with conditions a request for Site Development
Review approval to establish a telephone equipment facility on property
zoned C-G (Commercial General) Located: 10765 SW Greenburg Rd. (WCTM 1S1
35BC lot 200).
The adopted finding of facts, decision and statement of conditions can be
obtained from the Planning Department, Tigard City Hall, 12755 SW Ash, P.O.
Box 23397, Tigard, Oregon 97223. The decision shall be final on October 29,
1984. Any party to the decision may appeal this decision in accordance with
section 18.32.290(A) and section 18.32.370 of the Community Development Code,
which provides that a written appeal may be filed within 10 days after notice
is given and sent. The deadline for filing of an appeal is 4:30 P.M. October
29, 1984. The hearing on an appeal will be De Novo.
TT Publish Ocober 18, 1984
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COW ENFORCEMENT
FOR THE MONTH OF OCTOBER 1984 - BRAD ROAST
10-2-84 Business License 3 hours
Hazards 1 1/2 hours
Signs 2 1/2 hours
Miscellaneous I hour
10-9--84 Junk 2 1/2 hours
Business License 2 1/2 hours
Sensitive Lands 1 hour
Miscellaneous 2 hours
10--16-84 Business License 2 hours
Signs 2 1/2 hours
Hazards 2 hours
Miscellaneous 1 1/2 hours
'r
10-2.3-84 Signs 3 hours
Sensitive Lands 1 1/2 hours
Junk 1/2 hour
Business License 1 hour
Miscellaneous 2 hour
10-30-84 Hazards 1 1/2 hours
Signs 2 1/2 hours
t
Business License 2 hours
Miscellaneous 2 hours
Please note: No report has been prepared by Ed Walden for October - A two
month report for October and November will be submitted as part of the
December Department Report.
(0802P)
TIGARD ECONOMIC DEVELOPMENT COMMITTEE
Minutes, October 16, 1984
7:30 A.M. - Pioneer pies Restaurant
Members Present: Mark Padgett, Chairman
Jim Corliss
Tony Orlandini
Pat Kennedy
Bob Williams
Members Absent: Bruce Clark
Amo DeBernardis
John Cook
Staff: William A. Monahan, Director of Planning and Development
Guests: Jerry Edwards
Bob Wyffels
Geraldine Ball
Iry Larson
Bob Jean
Chairman Padgett called the meeting to order. The minutes of September 18,
1984, were approved as corrected.
Bill Monahan reviewed the status of the target area data gathering project.
The Engineering Division recently completed an 800 scale map of the City in
four quadrants. It will be used to place information gathered concerning
undivided properties. The information which will be gathered for each area
( will include:
1. Zoning and comprehensive plan designations
2. Current land use
3. Vacant land inventory
4. Location of public facilities
5. Planned or needed public facilities
6. Ownership
7. Land value/building value
8. Street conditions, capacity, improvements and jurisdiction
9. City development standards
10. Special area issues and concerns such as limitations created by the
City Plan and Development Code
11. Local Improvement Districts
The area sub groups will work to evaluate the adequacy of the existing
planning and zoning limitations as well as public facilities and the City
Development review and permit processes.
Bill will develop a statement of the role of the resource leads and their
tasks. Resource leads should contact other business people and property
owners in their area prior to the next meeting to assist in providing input
about the area needs. Tony noted that he has contacted four individuals who
have expressed a willingness to assist.
The TVEDC requested that its questionaire be completed by each City in
Washington County. Tigard has submitted a completed questionaire, copies will
be sent to each member of the Committee.
TIGARD ECONOMIC DEVELOPMENT COMMITTEE MINUTES October 16, 1984 PAGE 1
A slide show prepared by the Tigard Chamber of Commerce with the assistance of
the City of Tigard was shown. Although over three years old, the show is not
too out of date. It is expected that it can be updated without too much
effort to be used as an advertising resource for the City.
City Administrator Bob Jean spoke on the benefits of the upcoming tax base
election and its effect on economic development. He stressed the need to
maintain a balance between residential and commercial/industri tr properties.
Economic development can assist in budget control. He po' eo
businesses considering reloct that
ation to Tigard are concerned about the tax
av derate,
however, quality of life is another concern. The City's ability ll p
high level of urban services is important to business h well we their
employees. Bob explained the results of the Iav study which showed that
d on
Tigard's total tax is 37% below the study area average• el lection issues He also ewill
the question of annexation of Washington Square. Pending
of the Square determine whether to annex
have a lot to do with how the owners
to Tigard, Portland, or Beaverton.
Other business - Bob Nunn has resigned from his at-large position on the
The Mayor'
Committee due to business conflicts. s review committee will
ut at
interview applicants for a replacement. Mark noted that some terms who wish oto be I
the end of the year. Three members whose terms are expiring
considered for renewal of memberships should inform the City Admistrator's ;
office prior to the end of their term.
Tony suggested that time be set aside at the next meeting to discuss the
issues related to the GI JOes application. He was concerned that the press is
portraying a negative attitude in Tigard to economic development. The issue
will be discussed at the November meeting as well as a general late ussion on
the relationship of recent development applications and the City p
's
will be November 20, 1984 at 7:30 A.M. at Pioneer Pies.
The next meeting date
A
The meeting adjourned at 9:00 A.M.
a
t
(WAM:bs/0746P)
1
E
TIGARU 'ECONOMIC DEVELOPMENT COMMITTEE MINUTES October 16, 1984 PAGE 2
MEMORANDUM
CITY OF TIGARD
TO: William A. Monahan, Director of Planning and /Development
FROM: Randy Clarno, Engineering Services Manager
DATE: Novpmbpr 15, 1984
SUBJECT: Engineering Monthly Report for October 1984
I. Public Works Department Support Personnel Time Spent in Area
A. Interim Improvement Projects
1. SW Ash Avenue
B. Other Projects
1. SW Bonita Rd. slide repair
(additional support required)
8%
II. Planning and Development Activities
A. Development Application Review 5%
for Engineering Standards.
B. Public Improvement Permits (plan 27%
check, construction inspection,
Processing legal. forms and project
administration.
C. Citizen assistance and other 13%
agency assistance.
D. Special Project Activity 20%
1. Field Control Network and
computer aided Base Mapping
2. Development Services Policies 2%
E. Other Activities
1. Planning and Building Support 2%
2. Administrative 10%
3. Vacations, sick leave, etc. . , 13%
F. Project fees collected
1. Public Works Service Fees
a. Streetlight Fees s 2,189.57
b. Sign Fees 771.80
( TOTAL s 2,961.37
2. Engineering Service Fees
a. Street and Sewer Permit Fees $10,908.03
(cz/0781P)
POLICE DEPARTMENT MONTHLY REPORT
October, 1984
TO: City Administrator/City Council
FROM: Chief of Police
I. Personnel
The departnr-�iL continues to hp down one from f_"11 strength this month,
(28) with the vacancy still being in the Patrol Divisic)n.
The average daily department strength this month was 1.7.1 as corrp red
to 17.4 for October, 1983. By division, the breakd_xvn is as follows:
Administration 1.9; support Services 4.4; Patrol 7.6; Traffic 1.1 and
Investigation 2.1.
II. The department responded to 538 non-criminal calls for service in
contrast to 514 calls in October, 1983; total for the year is 6,188
as corpared to 5,164 during this same time period last year.
Patrol Division's obligated time was 1,895.3 hours; file non-obligated
time this month was 380.7.
III. There were 114 Part I crimes reported this month as compared to 91 for
( October, 1983, up by 23 crimes in this classification, or 25.3%. There
were 24 Part I crimes cleared this month, or 21.1%.
The department responded to 65 Part II crimes, and 41 were cleared, or
21 were
63.1%. For the same month last year, rson58 secharre eedrtthisndmonth as
cleared, or 36.2%. There were 58 pe g
corpared to 44 for this same time period last year.
The Investigative Division worked 43 active cases this month, and
cleared 9, or 20.9% of their active cases.
The reported property loss was $69,029, and $13,848 was recovered, or
20.1%.
i
t
IV. Traffic
Patrol Division responded to 26 accidents, of that number 5 were
injury. There were 384 citations issued, as corpared to 242 for this
same time period last year. In addition, 313 warnings were given this
month as compared to 58 in October, 1983. The enforcement index this
month was 41.60, as compared to 21.25 for October, 1983.
v. Police Reserves
The Reserve Unit worked 178 hours this month assisting the department
in policing the community. The majority of this time was spent out in
the ccmmmity on patrol and assisting citizens. See attached monthly
report from the Reserves for a complete breakdown of their activities.
VI. $pedal Assignments
A. K-9 Recap (see attached report)
B. Motorcycle Program (see attached report)
C. Alarms and Permit Recap (see attached report)
VII. Train;ng
A. Lt. 4Aheeler attended an 8-hour class on Recent Legal Develcgnents
at the General Motors Training Center on October 31. This class was
BPST certified.
Respectfully,
C Chief of Police
I
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vii �� � l ���i
K-9 MOMMY REPORT
October, 1984
The K-9 Team operated at full strength
during the month of October, 1984 with
all 3 K-9's on line: Buck, Joey and Major.
K-9 calls for service; of the 20
During the month of October there were 20 4
calls, there were 13 building searches coiiducteo'; 6 track calls; 1 area check
and no bomb searches made.
During the searches and tracks, there were 4 successes whereby evidence was
found as a result of the search or track, and in one case, a suspect was
located and arrested.
The total time spent on the above calls was 5.45 hours. The total training
time of all three K-9 handlers was 6.5 hours.
There was one outside agency call for the Washington County Sheriff's Office,
whereby our K-9 cleared a residence after an alarm.
l
Lt. Robert J. Wheeler
patrol Division Commander
MOTORCYCLE TRAFFIC UNIT REPORT
October, 1984
During the month of October, 1984, there were 26 traffic accidents; 5 injury,
21 non-injury. This is a decrease over October, 1983, which had 35 total
accidents, 8 of which were injury and 27 non--injury.
Of the 26 accidents this month, 12 were investigated by the Traffic Unit.
Enforcement index this month is 41.60 compared to 21.25 for the same period
last year.
Traffic Unit issued 109 hazardous, 80 non-hazardous, for a total of 189
citations.
r
Lt. Robert J. Wheeler
Patrol Division Commander
ALARMS AND PERMIT RE-CAP
Month of Octoher� 19R•
Totals from: 1/1/84 - 10/31/84
THIS SAME MONTH °k TOTAL TOTAL
MONTH LAST YEAR CHANGE THIS YEAR LAST YEAR CHANGE
TOTAL ALARMS. . . . . . 37
50 -267 504 492 +27
a. False. . . . . . . 35
50 -iU 486 484
b. Bonafide. . . .
2 0 +1007 18 8 +125%
Permits Issued. . . . 7 10
-307 71 80 -lIX
Permits Renewed. . . 24 16
+507 165 121 +367
Permit Fees. . . . . . . $335 $435 -237 $2800 $2920 - 42
Permits Revoked. . .
0 3 -1007 29 28 + 4%
O $315 -1007 $1820 $2240 -197
Revoked Fees. . . . . .
Total Permit Systems: 294
w
MONTHLY SUMMARY STATEMENT:
A noted decrease for the month comparing a year ago to date of 26% with an overall increase
of only 2%. Again this slight increase is significant in that there are more systems on line
today than a year ago.
k
POLICE DEPARTMENT
CONSOLIDATED MONTHLY REPORT
FOR CK'I�BER �19 84
MONTH OF
DISTRIBUTION OF PERSONNEL
AVERAGE
NUMERICAL STRENGTH DAILY ABSENCE AVERAGE EFFECTIVE SI--RENGTH .
Same This Same This Last Same
End of Month Month Month
this Month Month Month Last Year
Last Last
Month- year Year
TOTAL PERSONNEL 28
29 10.9 ll.b 17.1 15.9 17.4
3
3 1.1 1.4 1.9 1.6 1-e
CHIEF'S OFFICE
2.6 2.5 4.4 3.9 4-5
SERVICES DIVIS. 7
13 14 5.4 5.3 7.6 7.7 8.7
PATROL DIVISION .7
2 2 .9 1.3 1.1 1.1
TRAFFIC DIVIS. 1.9
3 3 .9 1.1 2.1 1.7
INVEST. SECTION _
FORCE ONE 14 13
6.2 5.4 7.8 7.4 7.6
8 2.1 2.9 4.9 4.9 5.1
FOi TWO 7 4.7
8 2.6 3.3 4.4 3.6 _
FORCE THREE 7
CHANGES IN PERSONNEL DAILY AVERAGE PATROL STRENGTH
27 This Same Month
1. Present for duty end of last month Month Last Year
2. Recruited during month 11. Total number field 15 16
3. Reinstated during month 0 officers
28 Less Agents Assig-
Total to account for 2. 0 0
4. Separations from the service:
ned to Investigat.
� 3. Average daily abs-
(a) Voluntary resignation 0 ences of field off-
(b) Retirement 0 icers owing to:
(a) Vacation, susp-
(c) Resigned with charges pending 0 ension, days off,
(d) Dropped during probation 0 comp. time, etc. 5.3 5:9
0 (b) Sick & Injured .5
(e) Dismissed for cause (c) Schools, etc.
(f) Killed in line of duty 0
0 Total average daily 6.3 6,6
(g) Deceased absences
Total separations 0 4. Available for duty 8-7 9.4
28
g.'( !sent for duty at end of month
TIGAPP P01 Ic:f: Ii,- '!v- 1:11'N`i.
I. Calls for Service: This Month---L-126 _ Year to Date 12.211
A. Obligated Time 1,895.3 B. Non-Obligated Time 380.7
II. PART I CRIMES No. Cleared Arrests
A. Homicide
B. Rapc - 1 -- 1
C. Robbery 3 2 2
D. Assaul t 4 — 2 A 2
E. Burglary 44 3 4
F. Larceny 59 - '�S--- 13
-
G. Auto Theft 4
rt. Arson
TOT.11. 114 24 22
-
III. PART II TOTALS 65 41 36
TOTAL - Part I and II
178 65 58
IV. TOTAL PERSONS CHARGED: 58
a. Adult Male 32 c. Juvenile Male 12
b. Adult Female 6 d. Juverni )-e Female 8
V. WARRANTS SERVED 16
VI. TOTAL PROPERTY LOSS $ 69,029 TOTAL PROPERTY RECOVERED $ 13,848
VII. TRAFFIC
a. Accidents Investigated 26 Injury Accidents 5 Fatal 0
b. Citations: VBR (Speeding) 58 Yield Right of Way 13
Following too Close2 Red Light 54 Stop Sign 11
Improper Turn 4 Rfckless Driving 1
Careless Driving 5 Driving cinder the Influence_ 6
Dri_vinb 11hi le Suspended 16 Other Hazardous 38
Non-Hazardous 176 Total Hazardous 208
c. Enforcement Index 41.60
d. Traffic Enforcement Totals
Citations: This Month This Year 384 Year to Date 4,200
This Month Last Year 242 Last Year to Date 239
� Warnings: This Month This Year 313 Year to Date 3,793
This Month Last Years—Last Year to Date 395
NOTE: Part I Crimes (Major Crimes) Clearance Rate 21.2%
- Part II Crimes (Minor Crimes) Clearance Rate 63.1%
PUBLIC WORKS OPERATIONS
FUEL USED
OCTOBER, 1984
DATE: 11/1/84 7�
Gallons Monthly
UsingDe t . Gallons X yr-to-date $ Amount Account Number
PWWW 375.1 146 1,305.0 10-21200-- b11
PWST 392.7 153 985.0 10-21100--G11
P W S S 34. 1 013 . 133.1 10-21500- 611
PWP 112.4 044 469.7 10- 21400-611_
ADN 37.5 015 228.5 1G%-320g2=611
ENC. 114.0 044 369.8 10-22400-611
BLDG 97.3 038- 365. 1 10.422200-611
PD 1,212.3 472 4,881.2 10--11200- 611
(
PD 171. 1 067 472.1 10-«11300- 611
8.3 003 8.3 10-21100-" 611
10-12100-611
Finance &Sery
13.9 005 13.9
TOTAL 2,568,7 9,231.7
GALLONS' IN : 1 500
GALLONS OUT : 2,568.7_
NET: `
11 +
CC : Frank Currie----� �'/ • +
Jerry McNurlin 1 1 L +
Capt . Jennings
Cpl. Meyers
Cindy Cranston 1 }
irl1 ' +
- i +
+
PUBLIC WORKS OPERATIONS
Date. 11/8/84 HaLn-tenance Report
YEAR TO DATE
CURRENT HONTH (Oct ) PWO PD TOTAL
PYO PD TOTAL
167.66 86.66 254.32
24.56 21.88 46.44
-Oil 261.08 984.34 1,245.42
Tires
220.00 263.50 483.50
Haint .
-Labor52
120 9
72
Ha in t. 262.61
Parts 30.8 41.82 .65
Repair
Labor 68 1
Repair 4 026.55 1 341.56
Parts
" 915.45 274.89 1,190.34
Outside 370.05 612.55 982.60
Repair 136.00 506.10 642.10
1,410.9 1,575.68 2,986.67
4,682.36 6 001.46 10.683 0"
FUEL
TOTAL
2,737.8 2,683.87 5,421.70 9,770.31 9 147.48 18 917.79
CC: Frank Carrie
-� Jerry HcNurlin
Lt. Wheelet
Capt . Jennings
L
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CITY OF InI ARD
WASHINGTON COUNTY
MONTHLY REPORT
DATE: 11/2/84
OPERATIONS OFFICE
Cook Park is closed down for the season
WASTE WATER: 2 . 1. 2
242.5 hrs T.V. Inspection
158.0 hrs Sanitary Sewer Clean
9.0 hrs Storm Drain Clean
10.5 hrs Sanitary Repairs
15.0 hrs Smoke Test
22.0 hrs Catch Basin Maintenance
6.0 hrs Manhole Repairs
5.0 hra Flooding Maintenance
171.0 hrs Ditching
i; 46.0 hrs Storm Drain Repair GREEN THUMB LABOR
STREETS: 2.1.3
56.5 hrs Street Cleaning 14.0 hrs Patching
108.5 hrs Patching b Street Marking
4.0 hrs Painting 19.0 hrs Sign Maintenance
102.5 hrs Sign Maintenance 4.0 hrs Brushing 6 Limbing
41.0 hrs Brushing b Limbing 29.0 hrs Grading S Rocking
202.0 hrs Grading & Rocking
1.0 hr Sanding
PARKS: 2.1.4 21.0 hrs Mowing
68.5 hrs Mowing 4.0 hrs Irrigation Maintenance
12.0 hrs Irrigation Maintenance 32.0 hrs Restroom Maintenance
27.5 hrs Restroom Maintenance
5.0 hrs Ballfield Maintenance 8.0 hrs Building Maintenance
27.0 hrs Building,Maintenance Maintenance
Maintenance 6.0 hrs Rec. Equip.
12.0 hrs Rec. Equip. 21.0 hrs Landscaping
48.0 hrs Landscaping
1.0 hr Trail Maintenance 9.0 hrs Construction
31.5 hrs Const icti ,)n
1, ) h _S Community Service Labor
SUPPORT SERV' ' 2.1.5 28.0 hrs Community Service Labor
14.25 hrs PM - c;quipment
193.5 hrs Scheduled Repairs
24.5 hrs Unscheduled Repairs
3.5 hrs Tire Service
34.25 hrs Fabrication
9.0 hrs Road Service
r 1.0 hr Building Maintenance
41.5 hrs General Support
12755 S.W. ASH P.O. BOX 23397 TIGARD,OREGON 97223 PH:639-4171
CITY OF TIGA14D. OR_EGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA ITEM M:
AGENDA OF: NOVEMBER 26, 1584
PREVIOUS ACTION:
DATE SUBMITTED: November 23 , 1984
ISSUE/AGENDA TITLE:
REQUESTED BY: COUNCIL
VOLUNTEERISM REP R
CITY ADMINISTRATOR:
DEPARTMENT HEAD OK:
s s s s
zcsssasssssss3assisss::s:scaazc
sssssassasais::sa:asss ssas:sacassasaszsasssss
INFORMATION SUMMARY
Attached please fina a current volunteerism report through October 33 ,
3984.
if the 1984/85 column seems inflated to you, it is due to the fact that
on last month's report T did not include the current months figures in
+ the total. I have now added September's and October's figures to the
total so it shows the entire total for the year to date.
!!i!!!!!!i!i hili tali!!!tit!iii!!iia
!!!i!i!
ALTERNATIVES CONSIDERED
..........a i i t i i i a i i i fi!!ii ii iii!!i i! .................i!!aiiiss:s:sass
SUGGESTED ACTION
Receive and file.
f MEMORANDUM
CITY OF TIGARD, OREGON
TO: HONORABLE MAYOR AND COUNCIL.
NOVEMBER 21 , 1584
FROM: DONNA CORBET, EXECUTIVE. SECRETARY
SUBJECT: NON/STAFF RESOURCES/VOLUNTEER REPORT
1583/84 October 1584/85
Percent Change
Category
BOARDS &
COMMITTEES 3511 .50 284.5) 560. 25 82%
VOLUNTEER
STAFFING 5183.50 441 1377.00 80$
FEDERAL
ASSISTANCE 1508.00 172.00 1107.00 174
C
COMMUNITY
SERVICE 320.00 36(WaCo) 357.00 335'b
0(COT)
OTHER 808.00 -0- 1301 .00 483% -
TOTAL: 11 ,731.00 533.50 5102.25 +130%
15,000
14,000
13,000
12,000
11,000
10,000
9,000
a
8,000 x
7,000
i
j 6,00
5,00
4,00 ,f
79/80 80/81 8 W 82/83 83/84 84/85
i
Offi« CITY OF
r.e.rd.d TIGARD
on this ( �,T
sh..f c 3
County I I
WASHINGTON
U W
Hecfien GENERAL
NOVEMBER 6. 1964 _
Peg. 1 of 1 P.g.s 4c
Ballot Numb.r 1
Nam.or I O
NO
No.of Precinct YES , n
30 – — �— O p
r
31 I < O
32 O z
33 — — M
34
i I
35
40 _ r
_o
41 _ <�
46 --- -- a
c _
194 — — -—— — —
i
195 - - ,� 7 -- -- --- - --
—_—_ — 3
I i
I
p
--T
—— —� O
11 I
— - -- -- p
co --T—
i
io To s
o_ _
F • A N
COU10i.
TOTAL 1 I !
I certify that the votes recorded on this abstract cor-
rectly summarize the felly of votes cast at the election
indicated.
ABSTRACT OF VOTES AT GENERAL AND ABSTRACT OF VOTE PRIMARY TIONS:
SPECIAL ELECTIONS: Separate sheets for Democratic, Republican, Nonpartisan, and other
candidates.
Votes cost for Governor must be on separate Separate sheets for candidates for City, County (including precinct)
page or Pages- and State office.
l For additional instructions see ORS 250.810. For additional instructions,see ORS 249.410.
Ofrsc. CITY OF >;
r.eord.d TIGARD
o.this
.h..f $ is
c_nty 3 x
WASHINGTON Y ui w I vi
U
t9.enon GENERAL `^ g S
• V .J.,W Y ,Ji W
NOVEMBER 6, 1984 _ �,
cc cc
.. o�
Pogo1 eF 1 p.9os 7 cc
U 7 m U d {A Yr
B llot N-60,
m
Ne.of►r..inct __ I O
30 I -- --+_ i--T-- F 0 0
31 27
< O
32 T z
33 rn
34
35
40 -y
41 r
46 z y
ISO 2%
0
94
195 --�—
ooz
3
N
L
{ 3
COAIAf a
�O y o e•
•
ZI 3 0
o N
TOTAL S {
I certify that the votes recorded on this abstract cor- 19 a of of bstract t
redly summarize the telly of votes cost at the election ZO
indicated.
ABSTRACT OF VOTES AT GENERAL AND ABSTRACT OF VO T PRIMARY"ELECTIONS:
SPECIAL ELECTIONS: Separate sheen for Democratic, Republican, Nonpartisan, and other
candidates.Vohs cost for Governor must be on wperate Separate sheen forcandidates for City, County (inducting precinct)
Pe9e or pages. and State office.
For additional indructions see ORS 250.210. For additional instructions,see ORS 249.410.
ELECTION RESULTS BY PRECINCT
i
MEASURE #51
PREC J YES NO MAYOR J.EDWARDS WYFELLS EDIN
30 381 423 600 366 264 505
31 400 367 621 376 272 590
32 584 581 887 53,' 385 762
33 448 527 728 506 262 631
34 334 361 515 315 261 470
35 202 312 375 240 172 323
40 368 423 610 357 282 540
41 441 356 624 394 235 516
46 392 369 576 338 253 521
180 274 266 397 241 207 332
194 243 255 377 227 139 315
195 382 371 545 305 274 478
TOTALS 4455 4611 6855 4195 3006 5983
Elections Division said these figures are unofficial, haven't been signed yet.
C (PL:pl/2199A)
" 5
z
CITY OF TIGARO OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: November 26, 1984
AGENDA ITEM #: �Q• T
DATE SUBMITTED: November 19, 1984 PREVIOUS ACTION: Planning Commission
ISSUE/AGENDA TITLE: Appointment to reviewed November 13 1984.
NPO - Consent Agenda____ PREPARED BY: Diane Jelderks
REQUESTED BY:
DEPARTMENT HEAD OK. J
/ CITY ADMINISTRATOR: —
INFORMATION SUMMARY
Attached is a memo and copy of an application from Louise Stewart for
appointment to NPO # 4.
ALTERNATIVES CONSIDERED
1. Appoint Louise Stewart to NPO # 4.
2. Deny appointment of Louise Stewart to NPO # 4.
SUGGESTED ACTION
Appoint Louise Stewart to NPO # 4.
0797P
( dmj
i
i
MEMORANDUM
CITY OF TIGARD, OREGON
November 19, 1984
T0: Tigard City Council
FROM: William A. Monahan, Director of Planning and Development `s
SUBJECT: NPO APPOINTMENT
The Tigard Planning Commission recommended unanimously by Commissioners
present on November 13, 1984, to appoint the following
individual to NPO # 4: {
i
z
Louise Stewart 11990 SW 72nd Ave.
Should she be appointed, the representation on Tigard NPO,s will be as follows:
NPO # 1 9
NPO # 2 3
NPO # 3 10
NPO # 4 10
NPO # 5 9
NPO # 6 10
NPO # 7 7
Staff recommends that the City Council accept Planning Commission
recommendation and appoint Louise Stewart to NPO # 4•
dmj
0797P
s
1,
CITYOF TIGARD CITIZEN COMMITTEE INTEREST APPLICATION
NAME: Mrs. Louise Stewart DATE: 11-1-84
ADDRESS (RES. ) : 11990 S.W. 72nd Ave. Tigard, Or. 97223 RES. PHONE: 620-2227
ADDRESS (BUS. ) : 1220 S.W. 5th Ave. Portland, Or. 97204 BUS. PHONE: 248-4220
LENGTH OF RESIDENCE IN TIGARD: 20 yrs. owner SUGGESTED BY: Mrs. Ball
WHERE DID YOU LIVE PREVIOUSLY? Albany, Or,
EDUCATIONAL BACKGROUND: High School then to Community College in San Bruno Calif. 1 Yr.
OCCUPATIONAL STATUS AND BACKGROUND: Secretary at City of Portland Treasury 7 yrs.
Bookkeeper 2 yrs.
Sales & Demo Representative 7 yrs. '
HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? Seven Years.
IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? No
r
PREVIOUS COMMUNITY ACTIVITY: Church Board/Member
ORGANIZATIONS AND OFFICES:
OTHER INFORMATION (GENERAL REMARKS) :
BOARDS, COMMITTEES OR NPO INTERESTED IN: NPO#4 /�
------------------------------------------------ -------------------------------------
Date Received at City Hall Date Interviewed
Date Appointed Board, Committee, or NPO
Inside City Outside City
(0346p)
. r
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY r
AGENDA OF: NOVEMBER 26, 1984 AGENDA ITEM . Q� J
DATE SUBMITTED: November 19, 1984 PREVIOUS ACTION: Discussion - decision
ISSUE/AGENDA TITLE: TERMS AND by City Council
CONDITIONS OF MARY BURNAM STREET PREPARED BY: J. Widner
ASSESSMENT SEGREGATION REQUESTED BY: R. Jean
DEPARTMENT HEAD OK: � CITY ADMINISTRATOR:
s:s:ass---aasaa--zaaaaaz:::sass--a-s-a-as--ss-a-szaazaaa-aaaa:a:sa--z-a-----sa-
INFORMATION SUMMARY
I understand that City Council at its meeting of November 12, 1984 and again
November 19, 1984, determined that the Mary Burnam street assessment could be
segregated by subdivided lot, subject to the following conditions:
o A lot release fee of $1500.00 in addition to the outstanding
assessment on the lot must be paid before each lot is released and
sold. This fee is to be allocated to the remaining lots.
o The City does not limit its foreclosure options.
o The assessments will continue to accrue interest until paid in
full.
The effect of the segregation by lot is listed below: (Interest will continue
to accrue until the balance of the assessments are paid)
LOT Sewer Assessment Street Assessment Total Per
Interest* Principal Interest** Princi al Lot
1000(1) 567.69 $2,092.11 $1,590.92 37,935.00 $12,175.72
1000(2) 567.69 2,092.11 1,546.40 7,761.75 10,467.95
1000(3) 567.69 2,092.11 1,546.40 7,761.75 10,467.95
1000(4) 567.69 2,092.11 1,500.05 7,529.12 10,188.97
1000(5) 567.69 2,092.11 886.73 4,450.69 7,997.22
1000(6) 567.69 2,092.11 886.73 4,450.69 7,997.22
1000(7) 567.69 2,092.11 886.72 4,450.70 7,997.22
1000(8) 567.69 2,092.11 886.72 4,450.69 7,997.21
1000(9) 567.69 2,092.11 886.72 4,450.70 7,997.22
1000(10) 567.69 2,092.11 886.73 4,450.69 7,997.22
1000(11) 56:.69 2,092.11 886.73 4,450.69 7,997.22
1000(12) 567.69 2,092.11 886.73 4,450.69 7,997.22
*Interest computed through December 15, 1984
**Interest computed through September 15, 1984
The question of whether or not segregation of the assessment is allowed, has
been researched and your action is appropriate.
s----s----ss-:sass-ss--ss------assts-s------s--aszassas---s----s-s---s--------s
ALTERNATIVES CONSIDERED
n/a {
-s-ss---s-as-s--ss-------ass:ss--ss---s--s-asasa-s
SUGGESTED ACTION j
Prior to approving the above, I would suggest that Council direct the {
additional payment of $1500.00 be allocated to the remaining lots, but applied €
O to the outstanding interest first. Attached is a letter to Mary Burnam and
Bob Briggs outlining this recommendation. Please note that we have asked for
their signatures and a copy to be forwarded to the mortgage company.
November 27, 1984 C'TYOFTIVA RD
WASHINGTON COUNTY,OREGON
Mary Burnam
14235 SW 97th Avenue
Tigard Oregon 97223
Dear Mrs. Burnam:
Pursuant to your request to have the street assessment segregated, the City
Council agrees to do so, with the following conditions:
1. As each lot is sold, the assessment balances must be paid, plus
an additional $1500.00. This $1500.00 will be allocated to the
remaining lots crediting the outstanding interest amounts first.
2. The City does not give up any rights to foreclose for non-payment
of the outstanding assessments.
3. The assessments will continue to accrue interest until paid in
full.
If you are in agreement with this solution, please sign this letter and return
it to my office. A copy is enclosed for your records.
Sincerely yours,
CITY OF TIGARD
Jerri L. Widner
Finance Director
JLW:ms (0662F)
cc: Bob T. Briggs, President
Masters Company Northwest Corporation
3 Mt. Jefferson Terrace
Lake Oswego, Oregon 97034
Benjamin Franklin Savings b Loan
Mortgage Loan Department
1 SW Columbia
Portland, Oregon 97258
I, Mary Burnam, having read the above, agree to pay as stated the outstanding
assessments on my property.
Mary Burnam Date Signed
12755 S.W.ASH P.O. BOX 23397 TIGARD,OREGON 97223 PH:639-4171
i
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: November 26 1984 AGENDA ITEM N: —
DATE SUBMITTED: November 19, 1984 PREVIOUS ACTION: City Council 11/19/84
ISSUE/AGENDA TITLE: Long-Range
Revenue and Expenditure Projections_ PREPARED BY: J. Widner
in Compliance with ORS221.780(2Z _ REQUESTED BY: State of Oregon
DEPARTMENT HEAD OK: _ CITY ADMINISTRATOR. _
INFORMATION SUMMARY
Per your request of November 19, 1984, the property tax figures have been
revised to reflect the current tax base with the allowed 6% increase each
year. Also included in property taxes is the repayment of the Building Bond.
The expenditures have been reduced pro-rata by the reduction in revenues.
However, the debt payments are not reduced.
State Revenue Sharing I...aw requires cities of more than 10,000 population to
Expenditure projection with the Executive
file a long-range revenue and
Department of the State of Oregon each year.
The information in the report is not binding on the City and projections given
are for informational purposes only. The City Council is required to approve
the report.
ALTERNATIVES CONSIDERED
n/a
SUGGESTED ACTION
It would be appropriate for City Council to approve this report by motion and
authorize the Mayor to sign the certification.
(0659F)
REIURN IU: intergovernmental KetaLions uivision
Attn' Dolores Streeter
155 Cottage Street NE
Salem, OR 97310
LONG-RANGE FISCAL PROJECTION
sties over
Estimated Revenue and Expenditures in compliance with ORS 221.780(2)
Property Taxes 1.151.
Taxes other than Pro ert 248 800 250 60 z
Fees. Licenses, Permits 235 250 247 025 879 950 2
781 325 813 575 844 765
Utilit Revenues 1,/1 1477% 2.548,249 2,675,661
Other Local Revenue i,i92,507 2,281,061 _.
i
Intergovernmental Revenue 114 679 115 846 121 638
--Federal Revenue Sharin 11z,37a 113 523
Other Federal Fundin 14
--State Revenue Sharin
State-Shared Revenue 17 000 28 000 29 400
Other State Fundin
69 500 55 500
--Other Intergovernmental
Revenu
TOTAL 4986 39 5 30
u lc a e y o ice, 1,735,312 1,832,717
Fire, Ambulance, 1,442,330 1,490,093 1,624,556
Buildin Ins ecti0n)
ranspor a ion _ re'? s.
Transit, Airports. eeo,o55 929,366
Parking, Bikeway, 791,524 802,717 822,485
Li htin )
149,373 150,973
155 099 153 848 172 98
Sewer and dater 272 889 288,632 304,832
Land Use Plannin 259,377 270,731
�o,lso
Parks and Recreation 1 7.,4
283 5 0
Libraries 6 091 8,649 10,0.9 9,944 10 73
Social Services 165,063
Financial and General 999,853 1,001,300 1,027,092 1,103,123 1,
Administration 714,447 715,225
e a) - s 722,181 722,072 725,515
Princi le and Interest 161,471 170,428
254,839 233,685 197,851
Other 76
fiscal j$Z►.
TOTAL
4986,397 •24-�-•$ 5'49 `45
that this long-range projection was approved by the
Certification: I certify e ��_ 02 198-.
City Council of the City of T9 ►"�C
on
r
DS:nl:0172f
IRD:10/29/84
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: November 26 1984 — AGENDA ITEM #: AQ. 7
DATE SUBMITTED: November 16, 1984 PREVIOUS ACTION: Council Acceptance
ISSUE/AGENDA TITLE: Acceptance of of Koll Business Appeal
Sub Lease for Koll Business Center PREPARED BY: William A. Monahan
Sensitive Lands Permit SL 5-84 REQUESTED BY: _William A. Monahan
DEPARTMENT HEAD OK: �2 _ CITY ADMINISTRATOR:
INFORMATION SUMMARY
The City Council on August 27, held a hearing on the appeal of SL 5-84 for
Koll Business Center. The Council approved the request by Koll to allow a
sublease for land in the floodplain instead of dedication. The sublease has
been executed by Koll. The Council should by motion authorize Mayor Cook to
sign the sublease on behalf of the City.
ALTERNATIVES CONSIDERED
SUGGESTED ACTION
Council should authorize Mayor Cook to execute the sublease with Koll.
(0801P)
C
CITY OF TIGARD OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: ` _ '4' AGENDA ITEM #:
DATE SUBMITTED: November 16, 1384„_ PREVIOUS ACTION: Accept, of Performance
ISSUE/AGENDA TITLE: Resolution Bond and Sub. Compliance Agreement
Accepting Brittany Square 1B, _ PREPARED BY: R.L. Thompson
placing same onto its One Year REQUESTED BY: Century 21 Properties _
Maintenance Period. __ �._—__..— -----—
DEPARTMENT" HEAD OK: i- ,';��� CITY ADMINISTRATOR: _
INFORMATION SUMMARY
1. Brittany Square (Phase 18) is a 34 lot subdivision located south of
Scholls Ferry Road and east of SW 135th Avenue, being adjacent to and just
north of Brittany Square (Phase 1A) .
2. All public improvements except sidewalks have been installed. The
developer being Century 11 Properties Inc. , has posttad a One Year Performance
t. Bond to guarantee installation of all sidewalks.
3 . Further said developer has posted a one year Maintenance Bond to assure
maintenance of installed public facilities and to assure correction of arly
deficiencies which may arise.
4. The developer's (original) project performance bond can now be released;
the aforsaid maintenance and sidewalk bond being sufficient to meet all
remaining terms of the City' s agreement therewith.
ALTERNATIVES CONSIDERED
SUGGESTED ACTION
That the City Council accept the One Year Maintenance Bond and Sidewalk Bond
and accept the public improvements constructed within Brittany Square Phase 1B
subject to specified conditions; and, further, authorize release of the
original project performance bond.
(0749P)
Union Indemnity Insurance Company
New York
l '
BOND NUMBER UI 65001
PERFORMANCE BOND — PUBLIC WORKS
KNOW AT,I_ MFN RY THECF PRESENTS:
That we, CENTURY 21 PROPERTIES, INC. AN OREGON CORPORATION
as Principal,
and UNION INDEMNITY INSURANCE COMPANY, a Corporation organized and existing under the laws
of the State of New York,and authorized to transact a general surety business in the State of OREGON as Surety,are
held and firmly bound unto: CITY OF TIGARD ,as Obligee,
in the sun-of ELEVEN THOUSAND THREE HUNDRED & NO--------100 ' S*** DOLLARS, ,
(S 11, 3 0 0.U 0 ),lawful money of the United States of America,for the payment whereof,well and truly to be made,
we hereby bind ;ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these
/ presents.
f THE CONDITIONS OF THIS OBLIGATION IS SUCH, that
WHEREAS, the above-bounden Principal entered into a contract dated the JUNE 4TH, 1984
with said Obligee to do and perform the following work, to wit:
SIDEWALK IMPROVEMENTS, BRITTANY SQUARE NO. 2,
WILLAMETTE MERIDIAN, WASHINGTON COUNTY, OREGON
r
NOW,THEREFORE, if the above-bounden Principal shall well and truly perform or cause to be performed,each and all of the
requirements and obligations of said contract set forth, then this bond shall be null and void;otherwise it shall remain in force
and effect.
SIGNED.SEALED AND DATED this 9TH day of NOVEMBER 19 84
CENTURY 21 PROPERTIES, INC. AN OREGON CORPL
PRINCIPAL
BY
UN10N INDE A OMPANY
BY
DENNI GILBERT ATTORNEYJN-FACT
9/90
Union indemnity Irauranlce POWER OF ATTORNEY AND BOND NO. U1 65007
Con any of Nw York
Executive Offices 2W Madlwn Avenue New Yak.NY 10016 Producer Number. J 003
ALL AUTHORITY HEREBY CONFERRED. UNLESS
KNOW ALL MEN BY THESE PRESENTS: REVOKED EARLIER.SHALI,EXPIRE.AND TERMI—
j NATE. WITHOUT NOTICE. UNLESS USED BEFORE
`^ Shat Union Indemnity Insurance Company of New York MIDNIGHT OF MAl' ip.1985.
does hereby appoint: Dennis Gi 1 bert or Mary Gilbert of
its true and lawful Attornp$AY-9F-� t, RK800ndividually if there by more than one named,to make, execute, sign,
acknowledge,affix the Company Seal to,and deliver any and all surety bonds,undertakings,recognizances,and other
contracts of indemnity and writings obligatory in the nature of a bond,for and on behalf of said Company and as act and
deed of said Company,not to exceed TWENTY FIVE THOUSAND AND NO/100 DOLLARS($25,000.00)on any single
instrument.
IN WITNESS WHEREOF,Union in e of No Insura
ember Compa 84 f New York have executed these presents
+ru.su a
this Y
t SEAL ' �/'�-
s
•....+• ; RICHARD L. BOYLE. Senior ice President
STATE OF NEW YORK I u: G\vS.aCyG
COUNTY OF NEW YORK ) t
On this 9th dayof Noyemb 840eforemeCame MSM►
mtif�lt ~ LUCILLE SCHULTZ
the above namW officer of Union 'ndenity insurance Company of NOTARY PUBLIC.STATE OF NEW YORK
New York, to me personally known to be the individual and officer •�� '. No.()3.4727511
desribed herein, and acknowledged that he executed the foregoing •�'arese4e Oualified in 9ronx County
instrument and affixed the seals of said corporations thereto by Term Expires March 30.1904
authority of his office.
CERTIFICATE
Excerpts of Resolutions adopted by the Boards of Directors of Union Indemnity Insurance Company of New
York: March 17, 1980:
t pany's surety business, the Chairman of the board, the
RESOLVED, that solely in furtherance of the Comof this Company
President,Senior Vice nt Attorneys-infdent, an Assistant Vice
Fact to represent and act forent rSecretary
of the Company to
hereby authorized to appo'ppoi
execute bonds, undertakings, recognizances and other contracts of indemnity and writings obligatory int e
nature thereof, and to attach the corporate seal of the Company to such documents:
RESOLVED,that the signatures and attestations of such officers and the seal of the company may be affixed to
any such Power of Attorney or to any certificate relating to the Power of Attorney by facsimile, and any such
Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding
upon the Company with respect to any bond, undertaking, recognizance or other contract of indemnity or
writing obligatory in the nature thereof; and
RESOLVED.that any such Attorney-in-Fact may deliver a certification that the foregoing resolutions are still in
effect and may insert in such certification the date of the certification but that date may be not later than the date
of delivery of the certificate by the Attomey-in-Fact.
pany of New York,do hereby certify that
I.Thomas G.O'Brien til,Secretary of Union Indemnity Insurance Com
the foregoing excerpts of the Resolution adopted by the board of Directors of the corporation and the Powers
of Attorney issued pursuant thereto,are true and correct and that both the Resolution and Powers of Attomey
are In full ford and effect-
IN WITNESS WHEREOF. t have hereunto set my hand and affixed the facsimile seal of each corporation
w«< 9th da November . 19 84
this Y of
It
JSEAL.
NI &JUL M.
L
'ej 0
•''••• �� Thomas G. O'Brien III, Secretary
lr .. BY
DENNI
GI LBERT ATTORNEY-fN.FACT
9/90
(� MAINTENANCE BOND
BOND NUMBER U I 6 /458
KNOW ALL MEN BY THESE PRESENTS:
THAT, CENTURY 21 PROPERTIES, INC. AN OREGON CORPORATION
as Principal and the UNION INDEMNITY INSURANCE COMP N . a
YORK CORPORATION authorized to transact general surety business in the State
of OREGON as Surety, are held and firmly bound unto CITY OF
TIGARD State of OREGON
in the sum ofTWENTY FIVE_THOUSAND ONE HUNDRED & N ------- _
Dollars ($ 25, 100.00 ) lawful money of the United States for the payment
of which, well and truly to be made, we bind ourselves, our heirs, executors,
administrators, successors and assigns, jointly and severally, firmly by these
presents.
THE CONDITION OF THE ABOVE OBLIGATION IS SUCH THAT:
WHEREAS, the Principal entered into a written contract dated JUNE 4TH, 1984
with the Obligee for _PUBLIC IMPROVEMENTS , BRITTANY SQUARE NO. 2 -
and, WHEREAS, the said Principal is required to post a bond to protect the said
Obligee against the result of faulty material or workmanship for a period of
_ ONE YEAR ircrt, and after the date of
acceptance of said work; COMMENCING NOVEMBER 9 , 1984 AND ENDING
NOVEMBER 9 , 1985.
NOW, THEREFORE, if the said Principal shall for a period of ONE YEAR
from and after the acceptance of said work, replace any and all defects arising
in said work whether resulting from defective materials or defective workman-
ship, then the above obligation to be void; otherwise, to remain in full force
and effect.
SIGNED, SEALED AND DATED this 9TH day ofNOVEMBEI� 1984
CENTURY 21 PROPERTIES, INC. AN OREGON CORP.
UNIGN INDEMNITY INSURANCE COMPANY
Surety
By
DENN Attorney-In-Fact
i
JftlOn Indentt^il y insurance POWER Of ATTORNEY AND sONO NO. u' 67458
Company of Now York
Executive Offices 280 Madison Avenue New York,NY 10016 Producer Number. J 003
ALL AUTHORITY HEREBY CONFERRED. UNLESS
KNOW ALL MEN BY THESE PRESENTS: REVOKED EARLIER.SHALL EXP►RF.AND TERMI—
NATE. WITHOUT NOTICE. UNLESS USED BEFORE
What Union Indemnity Insurance Company MIDNIGHT OF MAY 30.1985.
does hereby appoint: Dennis V. Gil bert of Beaverton, Oregon
its true and lawful Attorneys)-in-Fact, each individually if there be more than one named,to make, execute,
sign, acknowledge, affix the Company Seal to, and deliver any and all surety
a bond, or and on
recognizances, and other contracts of indemnity and writings obligatory in
behalf of said Company and as act and deed of s id CoOmOpanOy,�not to nycsingle instrument.
FIFTY THOUSAND AND NO/100 DOLLARS �$50, 0 00
IN WITNESS WHEREOF Union Indemnity Insurance Company of New York have executed these presents
this
9th November 1984
day of i
SEAL �/`�• h,�� t
sn» d t
.y+.....•+�• RICHARD L. BOYLE. Senior ice President
STATE OF NEW YORK ) ss: �`E SCyG f
COUNTY OF NEW YORK ) t
9th dayofUQYe i9 raceBA comp ny of V- '' LUCILLE SCHULTZ
On this •
,M above named officer of Union !ndemnrty In suranp Company of NOTARY PUBLIC.STATE OF NEW YORK
.� •s• No.03-4727511
New York, t0 nN personally known to be the individual and officer •1rfttt
desribed herein, and acknowledged that he executed the foregoing ��aei■says Oualified in Bronx County
instrument and affixed the seals of said corporations thereto by Term Expires March 30, 1986
authority of his office.
CERTIFICATE
Excerpts of Resolutions adopted by the Boards of Directors of Union Indemnity Insurance Company of New
York: March 17, 1980: 1
RESOLVED, that
Vice llPrin furtherance
url ter ne President,of the Can Assistant Vice President torr Secretary off th s Company s
President, Sen
hereby authorized to appoint Attorneys-in-Fact to represent and act for and on behalf of the Company to
ther contracts of indemnity and writings obligatory in the
execute bonds, undertakings, recognizances and o
nature thereof, and to attach the corporate seal of the Company to such documents;
RESOLVED,that the signatures and attestations of such officers and the seal of the company may be affixed to
any such Power of Attorney or to any certificate relating to the Power of Attorney by facsimile,and any such
ng such facsimile signatures or facsimile seal shall be valid and binding
Power of Attorney or certificate beari
bond, undertaking, recognizance or other contract of indemnity or
upon the Company with respect to any
writing obligatory in the nature thereof; and
er a certification that the foregoing resolutions are still in
RESOLVED,that any such Attorney-in-Fact may delive certification but that dateo may may be not later than the date
effect and may insert in such certification the date of th
of delivery of the certificate by the Attorney-in-Fact.
1,Thomas G.O'Brien 111.Secretary of Union Indemnity Insurance Company of New York,do hereby certify that
the foregoing excerpts of the Resolution adopted by the board of Directors of the corporation and the Powers
of Attorney issued pursuant thereto,are true and correct and that both the Resolution and Powers of Attorney
are in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of each corporation
%WAFto this 9 th day of Nov2 er , 19 —
.>�` gree, • 0
SEAL
d •f 6• J�/11 a 1y _•
� �
'�►.e'es•••,�■• Thomas G. O'Brien Ill, Secretary
- --
IYENNIt�7C u.LBEXI - Attorney-In-Facet
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