City Council Packet - 11/19/1984 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an
( SPECIAL MEETING AGENDA agenda item needs to sign on the appropriate
NOVEMBER 19, 1984, 7:30 P.M. sign--up sheet(s) . If no sheet is available,
FOWLER JUNIOR HIGH ask to be recognized by the Chair at the start
10865 SW WALNUT of that agenda item. Visitor's agenda items
TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer
matters can be set for a future Agenda by con-
tacting either the Mayor or City Administrator.
1. SPECIAL MEETING:
1.1 Call To Order and Roll Call
1.2 Pledge of Allegiance
1.3 Call To Staff and Council For Non-Agenda Items
Z. VISITOR'S AGENDA (2 Minutes or Less, Please)
3. PANCAKE BREAKFAST' REPORT'
o Mayor Cook
4. CIP FINANCE OVERVIEW
o City Administrator
5. STORM DRAINAGE DISCUSSION
0 Director of Public Works
6. STREET CIP/TRANSPORTATION POLICY WORKSHOP
0 Director of Public Works
7. PERSONNEL ACCRUALS
o City Administrator
8. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
Motion to:
8.1 Approve Council Minutes - 11/12/84
8.2 Approve Long-Range Reviews and Expenditures Projections
8.3 Approve Civic Center Fee Waiver
8.4 Deny 1-Year Extension Request - Bellwood III Sidewalk Bond
8.5 Approve Placing Gulf--Side Estates onto Maintenance - Res. No. 84-76
9. NON-AGENDA ITEMS: From Council and Staff
10, EXECUTIVE SESSION: The Tigard City Council will go into Executive
Session pursuant to ORS 192.660 (1) (h) and (1) (d) to consider pending
litigation and labor relations issues.
11. ADJOURNMENT
2148A
COUNCIL AGENDA - NOVEMBER 19, 1994 - PAGE 1
TIGARD CITY COUNCIL
SPECIAL MEETING MINUTES - NOVEMBER 19, 1984, - 7:30 P.M.
1. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, Phil Edin,
Kenneth Scheckla, and Ima Scott; City Staff: Frank Currie, Director of
Public Works, Doris Hartig, Deputy City Recorder, Bob Jean, City
Administrator; Bill Monahan, Director of Planning and Development and Tim
Ramis, City Attorney
2. CALL TO STAFF AND COUNCIL FOR NON -AGENDA ITEMS:
City Administrator added the following items:
9. 1 Economic Development Committee Resolution
9.2 Transportation Committee Resolution
9.3 Home Occupations - Commercial Zones
9.4 Police Dispatch Report - Councilor Scott
3 . VISITOR'S AGENDA - No one appeared to speak .
4. PANCAKE BREAKFAST REPORT
(a) Mayor Cook thanked the volunteers who helped and citizens who
attended the breakfast for their support. He then presented $200. to
Carol Weaver for the Senior Center and rioted the remaining $155 would go
to the Art and Gift Committee for the Civic Center.
5. CIP FINANCE OVERVIEW
�< (a) City Administrator printed out details of the report, noting there
was very little money going for capital projects for streets and just
covering operating expenses fur sewer capital. projects. Storm
drainage funds are below meeting capital requirements as of right now.
He continued report by outlining the funding needs and suggested the
Utility Advisory Committee address the problem. Staff will analyze
further and bring back report to Budget Committee and Council.
6. STORM DRAINAGE DISCUSSION
(a) Director of Public Works gave synopsis of storm drainage studies by
Corps of Engineer- and CH2M Hill and noted the plan was to allow a
zero foot flood plain. The problem is that the City does not control
all of area of Fanno Creek basin. Beaverton and Portland are working
with the City to compliment our plan. He discussed the funding issue
to support the flood plain systems, the current city charge and the
Washington County proposed financing for a county wide storm drainage
system. The objective would be to provide a maintenance system Lhat
would prevent this area from becoming similar to Johnson Creek. The
Director of Public Works stated the city needed an inventory of the
storm drainage system and a plan how to correct the problems.
Council and staff discussed the billing system and what to do about
citizens not billed. Staff to check into using computer system to
cross-check with other public utility companies. Council and staff ?
then discussed the issues of County-wide storm drainage system,
charges and options open to the city. Concensus was to keep options
1 open at this time and await Utilities Franchise Committee report.
{ Mayor Cook and Councilor Brian to bring back item on appropriate
agenda after meeting with representatives of other entities.
Paige 1 - COUNCIL MINUTES - NOVEMBER 19, 1984
}
i
7. STREET CIP/TRANSPORTATION POL..ICY WORKSHOP
(a) Director of Public Works gave status report of Regional
Transportation Plan, Washington County Plan and what is happening
locally. He spoke to basic concerns regarding regional systems, and
traffic movement on Highway 99W. tie also outlined Washington County
transportation issues, funding and improvements, listing plans for
this area. He suggested some issues for the Transportation Committee
to consider are: eliminate one railroad track in downtown Tigard,
taking over of County roads, what roads should remain as county
roads, policy making recommendations and funding.
RECESS 9:20 P.M.
RECONVENE: 9:40 P.M.
Director of Public Works continued status report by suggesting
Committee work on a policy where the city would get the most benefit
out of the S.D.C. money collected .
(b) Russ Krueger, representing BenjFr•an Development Inc. reported on a
meeting at Washington County regarding 135th LID. He spoke of his
concerns regarding County request to pay extra for the feasibility
study, the release of SW 135th to the City and release of the plans
to the City . Council requested staff to get more information on the
LID and bring back with a recommendation.
8. PERSONNEL_ ACCRUALS
(a) City Administrator noted the city accruals are at. or below the medium
average for this area. Councilor Scott stated she had a number of
questions and there was not enough time for discussion tonight. Item
was set--over to December 10th Council meeting.
9. CONSENT AGENDA: These items are. considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action.
Motion to:
9.4 Deny 1-Year Extension Request - Bellwood III: Sidewalk Bond.
9.5 Approve Placing Gulf -side Estates onto Maintenance - Res. No. 84-76
(a) Motion by Councilor Edin, seconded by Councilor Brian to remove
items 9. 1; 9.2 and 9.3 for separate consideration and approve the
remaining consent agenda.
Motion approved by unanimous vote of Council.
9.1 APPROVE COUNCIL MINUTES - 11/12/84
(a) Motion by Councilor Edin, seconded by Councilor Brian to amend
page 2, Item 7, Burnham Segregation, paragraph C, 5th line to add
. . .paid as it is sold "in addition to all LID encumbrances", further
that the City. . . . . .
r
Page 2 - COUNCIL MINUTES - NOVEMBER 19, 1994 i
r
Council indicated the intent of the motion was that the $1500 pro
rata prepayment was to be applied to the declining principal balance.
Motion approved by unanimous vote of Council.
i
Staff to bring back further clarification language to next Council
meeting.
9.2 APPROVE LONG—RANGE REVIEWS AND EXPENDITURES PROJECTIONS
(a) Councilor Edin requested FY 85 -86 property taxes be reduced to
more properly reflect city's status. Staff to adjust and bring back
next week.
(b) Motion by councilor Edin, seconded by Councilor Scheckla to approve.
Approved by unanimous vote of Council.
9.3 APPROVE CIVIC CENTER FEE WAIVER
Councilor Edin inquired if there was a precedent in city waiving fees
for public bodies. Staff responded had been previously waived.
Concern was expressed for requested waiver of fee from Water District.
Staff to check out and come back with recommendation.
(a) Motion by Councilor Edin, seconded by Councilor Scott to approve the
waiver of city fees and request Boards or Commission of Tualatin
Rural Fire Protection District and Unified Sewerage Agency to waive
their fees for the Tigard Civic Center Project.
Motion approved by unanimous vote of Council .
10. NON—AGENDA ITEMS
10.1 RESOLUTION No. 84-77 A RESOLUTION OF THE 11GARD CITY COUNCIL_ MAKING
AS APPOINTMENT TO THE TIGARD ECONOMIC DEVELOPMENT COMMITTEE
Appointing Greg C. Newton -- Term Expires January 16, 1985.
(a) Motion by Councilor Brian, seconded by Councilor Edin to approve.
Motion approved by unanimous vote of Council.
10.2 RESOLUTION No. 84-78 A RESOLUTION OF THE TIGARD CITY COUNCIL MAKING
APPOINTMENTS TO THE CITY OF TIGARD TRANSPORTATION ADVISORY COMM'IITTEE.
Appointing:
Lidija Balodis — Term Expires 12/31/85
Robert W. Kempter, Jr. — Term Expires 12/31/85
Mark Padgett — Term Expires 12/31/85
Milton Fyre (P.C. Rep) — Term Expires 12/31/86
Joe Schweitz — Term Expires 12/31/86
Thomas J. Sullivan — Term Expires 12/31/86
(a) Motion by Councilor Brian, seconded by Council Scheckla to adopt.
i
Approved by unanimous vote of Council present. fi
Page 3 — COUNCIL MINUTES — NOVEMBER 19, 1984 i
10.3 HOME OCCUPATIONS - Commercial Zones
(a) Director of Planning and Development suggested bringing this
section of the code to the Planning Commission for review. The
policy allows home occupations in residential zones but in the
commercial zones they are a problem. He requested Council direction
as to reviewing the entire section of the code or this particular
problem. Council discussed and consensus was to look %t the conflict
between residential and commercial zones only.
10.4 POLICE DISPATCH REPORT
Councilor Scott stated she had rut received report and requested item
be set over to next Council meeting.
11. EXr7CUTIVE SESSION: The Tigard City Council went into Executive Session
u (ler the provisions of ORS 192.660 (1) (h) and (1) (d) to consider
pending litigation and labor relations issues
f
12. ADJOURNMENT: 11:00 P.M.
Deputy City Recorder - Cit of Tigard
ATTEST:
. E
f
City of Tigard
(DS/2204A)
I
t
,
1
r
r
t
rr�
1
,
Page 4 - COUNCIL MINUTES - NOVEMBER 19, 1984
TIMES PUBLISHING COMPANY Legal 7_6171
P.O.BOX 370 PHONE(503)684-0360 Notice
BEAVERTON.OREGON 97075 RECEIVED
Legal Notice Advertising f �J I ki 1QP4
• City of Tigard 0 O Tearsheet Notice CITY OF TIGru!)
P. O. Box 23397 • Q Duplicate Affidavit
• Tigard, OR 97223
AFFIDAVIT OF PUBLICATION
STATE OF OREGON, )
COUNTY OF WASHINGTON, )ss.
l S11can
being first duly sworn, depose and say that 1 am the Advertising
Director, or his principal clerk, of the T i g a r d Time s
a newspaper of general circulation as defined in ORS 193.010
and 193.020; published at _ T i ga r d in the
aforesaid county and state; that the
Ounc"�ecial Meeting
a printed copy of which is hereto annexed, was published in the
entire issue of said newspaper for _—successive and
consecutive in the following issues:
Nov 15 1984 _ --- —
a:
4
lobscribed an swot o beltore me this o v. 15 1984
4
No ry Public for Oregon
My Commission Expires: q/ 0/88
AFFIDAVIT
F r 1
r
AGENDA ITEM # 2 - VISITOR'S AGENDA DATE Nov. 19, 1984
(Limited to 2 minutes or less, please)
Please sign on the appropriate sheet for listed agenda items. The Council
wishes to hear from you on other issues not on the agenda, but time may
require that we schedule your items for a future agenda. Please contact the
City Administrator as to agenda scheduling. Thank you.
NAME, ADDRESS & AFFILIATION ITEM DESCRIPTION
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: November 19, 1984 AGENDA ITEM N:
DATE SUBMITTED: November 15, 1984 PREVIOUS ACTION: None
ISSUE/AGENDA TITLE:storm Drainage
Discussion REQUESTED BY• puL-j i,- wnrkS Director_
DEPARTMENT HEAD OK: CITY ADMINISTRATOR:
.................
INFORMATION SUMMARY
This item is for discussion purposes only.
4�
ALTERNATIVES CONSIDERED
None
sl!!l!sl sssllsllsss:sll!!lllsslsl!l=-==-ssassslsl sss.ss=sss s:a:a s s:=s sss.s s=a.::s s
r SUGGESTED ACTION
None
Cha
I
Drainage management strategies for each watershed were
developed and evaluated using the criteria described in
Chapter 5. The overall goal was to identify the structural
and nonstructural programs necessary to reduce damages
from the 100-year flood to an acceptable level while recog-
nizing funding limitations for drainage projects.
The dynamic planning process that war- used in this study
has resulted in master drainage plats that include non-
structural and structural management strategies to solve
identified and anticipated drainage problems. Implementa-
tion of this plan would allow urban development within
the urban growth boundary while mitigating the present
level of flood damage potential in Tigard.
Continuing the existing drainage management program would
not eliminate drainage problems and adverse environmental
impacts resulting from the effect of urbanization on the
drainage system. Those impacts include loss of fish and
wildlife habitats and deteriorating water quality caused by
erosion, sedimentation, and urban runoff. Without some con-
trol, existing opportunities to provide relief from both
minor and major flooding could be lost. The recommended
plans, therefore, provide the City of Tigard with the oppor-
tunity to reducr. the severity and frequency of flood problems
while improving the quality of life through efficient use of
public funds.
Early identification of drainage system improvements can
provide the opportunity to combine them with other projects.
For example, replacing a bridge because of structural deteri-
oration can also include the removal of a constriction
in the channel. Thus, an improvement to the transporta-
tion system could be combined with an improvement to the
drainage system with little or no additional expense to
the city. Requiring setbacks from a channel establishes
a greenbelt through the city and adds to the city' s park
system, as well as providing nonstructural management of
the flood plain.
No modifications to the drainage system have been proposed
unless a serious and recurring flood problem is identified or
is anticipated because of projected changes in land use.
Wherever possible, preservation of the natural drainage ease-
ment is proposed as the recommended management strategy.
This not only provides better land use planning, but also
allows for more efficient use of public funds.
464A 7-1
The recommended plan for Fanno Creek is shown on Figure 7 . 1 .
This section describes the recommended plan along Fanno
Creek from its confluence with the Tualatin River to the
Scholls Ferry Rd. crossing. ...
7.1.1 Mouth to Southern Pacific Railroad
This length of the stream is subject to inundation from the
100-year flood on the Tualatin River. Nonstructural manage-
ment of Fanno_ Creek flooding is recommended for this stream
reach. Continued urbanization of the Fanno Creek basin will
have little effect on the flood elevations along this reach
of the stream. The FIS maps rema- a valid for future water-
3hed conditions.
7.1.2 SPRR to Hall Blvd.
Nonstructural management of Fanno Creek flooding is_ recom-
( mended for this stream reach. However, con_tin_ued u_rbaniza-
tion of Fanno Creek will increase 100-year peak flows approxi-
mately 40 percent and increase _f�o� elevations approximately
2 feet. The existing 500-year flood plain drawn on the FIS
} maps is a good estimate of the future 100-year flood plain.
The existing zero-rise floodway drawn specifically for the
city by the COE should be used along this reach to ensure an
adequate flow area for the 100-year flood.
The recommended plan does not specifically call for the re-
placement of the Bonita Rd. bridge. If the bridge needs re-
placing because of structural problems, it should be replaced
with a 40 percent larger bridge opening. The 100-year design
flow should be 5,730 cfs.
'j` ls Fall Blvd. to Borth Dakota St.
Major channel improvements and six bridge re lacements are
recommended or this reacho e stream. These improvements
were described in Chapter 6 and are summarized briefly below.
• Replace the Hall Blvd. bridge (Section 3 .98) .
0 Improve 360 feet of channel from 160 feet down-
stream to 150 feet upstream of the Hall Blvd.
bridge (Section 3 .94 to Section 4.01) .
• Improve 9,475 feet of channel from 1, 550 feet
downstream of the Main St. bridge to 110 feet
upstream of the North Dakota St. bridge (Sec-
tion 4.5 to Section 6.38) .
464A 7-2
� ,\` • '���-��.�,�rte'aa'y ��i�"�f��
.. se tic
FAWN Awlt
FA
IV
�i
• Replace the Main St. bridge (Section 4.81) .
• Replace the Grant Ave. bridge (Section 5.07 ) .
• Replace the Tiedeman Ave. bridge (Section 5.83 ) .
• Replace the Tigard St. bridge (Section 6.12 ) .
• Replace the North Dakota St. bridge (Section 6.35) .
The span length, top-of-road elevation, and low-chord eleva-
tion for each new structure are given in Chapter 6. The
Hall Blvd. bridge should be adequately anchored and designed
to withstand hydrodynamic forces, as well as the drag of
debris accumulations on bridge chords .
Figure 7.2 shows a typical grass-lined channel recommended
for this reach of Fanno Creek. The riprapped trickle channel
should be designed to carry approximately 50 cfs below and
35 cfs above Summer Creek' s confluence (Tiedeman Ave. ) . Sod
should be used to line the channel bottom and side slopes up
to an approximate depth of 5 feet. The remaining slopes
should be seeded and mulched at the proper time of year.
Where bridge crossings are planned, the channel will have to
be riprapped along its entire cross section to protect it
against scour from high flow velocities. Approximately 550
feet of channel from Section 4.77 (about 150 feet downstream
of the Main St. bridge) to Section 4.86 (approximately 335
feet upstream of the bridge) will have to be riprapped with
side slopes at 1;j to 1.
Nonstructural management of Fanno Creek flooding is recom-
mended for this stream reach. cFn-tinued ur aniza ion o
Fanno Creek will increase the 100-year peak flows and flood
elevations. However, an oversight by the COE has resulted
in flood-plain maps that are currently showing the projected
;xtent of floodingunder ultimate planned watershed
eve opmen .
As discussed in Chapter 5, the state is planning to replace
the Scholls Ferry Rd. bridge with a new structure. It is
recommended that the city encourage this action by incorpo-
rating it in the recommended plan for this reach.
Nonstructural management of Ash Creek flooding is recom-
mended,
ecom-
men a or the entire length of the stream included in e f
FIS. Continued urbanization of the Ash Creek basin will not
significantly increase the 100-year flood elevations along
( the creek. Therefore, the FIS flood-plain maps remain valid
for future watershed conditions .
464A 7-4
I
4
J_
t
M t
M
f
"� ao
f
J Y !
y O\ Z Wuj ZO f.
Q W kAj Z
a W €
U. z
ac W � Q
O V N W `L V
� Z a
W Vm U a a.
O
CD W = }
tul
3
�w
r
s
8 � ►.
�N O �
� v
Ila
k.
d
a
7-5
Existing flooding problems along the creek could be reduced
through the improvement of the Oak St. , Hall Blvd. , and
Locust St. culvert crossings. These culvert replacements are
not officially part of the recommended plan. If the crossings
ever have to be upgraded for other reasons, however, such as
road improvements, they should be designed to pass the 100-
year future discharge of 890 cfs.
Nonstructural management of Summer Creek flooding is recom-
mended for the entire length of the stream included in the
FIS. Continued urbanization of the Summer creek basin will
increase 100-year flood peaks and flood elevations along the
stream. The existing 500-year flood plain drawn on the FIS
maps is a good estimate of the future 100-year flood plain.
The existing zero-rise floodway drawn specifically for the }
city by the COE should be used along the stream to ensure an }
adequate flow area for the 100-year flood.
7 .3 .1 121st Ave. Crossing ;
The 121st Ave. culvert should be replaced by a bridge cross-
ing to eliminate upstream flooding along Summercrest Dr. The
t new bridge should be able to pass the future 100-year flood
J flow of 1,640 cfs. This will require a channel flow area of
approximately 210 square feet. The new bridge should have
single span of 48 feet, a top-of-road elevation of 167.4 feet
NGVD, and a low-chord elevation of 164.4 feet NGVD. The
stream channelushaped new
s eluwith easl5ufootld ewidelbottom
rapped, trapezoidal
and 1;s to 1 side slopes .
A field survey will be required to verify the streambed pro-
file shown by the COE on the Summer Creek FIS profiles. If
deposition is occurring downstream of the existing culvert
and the COE streambed profile is accurate, a major channel
improvement of 1,800 feet is recommended from Section 0 .76
(1,490 feet downstream of the 121st Ave. culvert) to Sec- The
tion 1.13 (280 feet upstream of the 121st Ave. culvert) .
channel invert under the bridge would have to be raised ap-
proximately 1.5 feet to 158 fee NG D totmaintain atconstant
channel slope of 0.25 foot p
entire
improved reach.
The recommended improvement upstream and downstream of the new
121st Ave. bridge is a grass-lined,
trapezoidal-shaped channel
with a 15-foot-wide bottom and side slopes of 2 to 1. A rip-
rapped, trapezoidal-shaped trickle channel designed to carry
16 cfs is also recommended.
C
464A
7-6 '
7 .3 .2 Other Road Crossings
No improvements are recommended for the 130th Ave. , 135th Ave. ,
or Scholls Ferry Rd. crossings at this time. However, if i
future road improvements are required, two drainage options
are available: (a) the roads can be raised, and culverts
and/or bridges can be designed to pass the future 100-year E
flood flows (see Table 5.3 ) without increasing the existing
100-year upstream flood elevations, or (b) the roads can be
left at their existing grades with only minor culvert and/or
bridge improvements necessary to pass existing 10-year flood
flows. If the second option were chosen, capital cosswould
be lower, but the roadways would be inundated by greater
flood flows.
VW1W1W RIVER RECO ED PLAN
Nonstructural management of the Tualatin River flooding is
recommended for the entire reach of the river that borders
on Tigard's UGB. Continued urbanization of the Tualatin
River basin will have little effect on the existing 100-year
flood plain drawn on the FIS maps. No channel improvements
or bridge replacements are recommended for the Tualatin River.
7.5 OTHER MAJOR DRAINAGE SYSTEMS
Nonstructural management of flooding from other major drain-
age systems within Tigard is recommended. However, the city
currently lacks data on the extent of the existing and future
100-year flood plain on many of its smaller creeks, such as
Ball Creek and Red Rock Creek. Therefore, it is recommended
the city undertake further engineering studies to define the
extent of the future 100-year flood plain on the following
creeks :
• from its confluence with Fanno
Creek to Interstate 5 (1.6 miles)
• rom its confluence with Fanno Creek
o Interstate 5 (0.5 mile)
• Unnamed tributary of Fanno Creek from its con-
fluence with the creek (1,000 feet downstream of
Tiedeman Ave. ) to 115th Ave. (0.9 mile)
• Unnamed tributary of Fanno Creek from its con-
fluence with the creek (800 feet downstream of
Main St. ) to Hillview St. (0.9 mile)
These engineering studies should use the criteria provided
in this drainage plan to investigate potential flood con-
trol measures needed to eliminate existing and future flooding
problems.
7-7
464A
7 .6 DRAINAGE SYSTEM DESIGN CRITERIA
The various drainage system design criteria used to improve
the minor and major drainage systems throughout Tigard need
to be established and standardized. Recommendations will
be made regarding design procedures and criteria for the
following drainage facilities: storm sewers, culverts,
and onsite detention facilities .
7.6.1 Storm Sewers
Closed conduit storm sewer systems with drainage areas less
than 200 acres should be designed to pass the estimated
peak runoff rate that would result from a 5-year rainfall
event on the respective drainage area. If the storm sewer
system drains more than 200 acres, the 10-year rainfall
event should be used. The hydrological characteristics of
the drainage area should reflect its planned ultimate de-
velopment.
It is important to understand the distinction between a
storm sewer system and a long culvert. A storm sewer system
is designed to pass stormwater from a totally contained
drainage area, and usually outfalls into a minor or major
drainageway. If a well-defined drainageway passes through
a storm sewer system and the upstream portion of the drain-
ageway is not developed, then the pipe (or pipes) in that
system that enclose this drainageway is defined as a culvert.
In this case, the design requirements for this pipe (or
pipes) are defined, in the next section under culverts.
An example of this distinction can be found in Catchment
No. 309 (see Figure 4.4) located in unincorporated Washington
County. A residential development was constructed just
west of Sorrento Road in 1979. The development spans the
entire width of Catchment No. 309. A storm sewer system
was designed to drain the development. However, this
system completely encloses the well-defined drainageway
that drains the upper portion of Catchment No. 309, which
has remained undeveloped. The 36-inch pipe that encloses
this drainageway is defined as a long culvert, not a storm
sewer.
For storm sewer systems with drainage areas less than 200
acres, the rational method is an acceptable means of esti-
mating peak runoff rates. When drainage area exceeds 200
acres, a unit hydrograph technique such as the SCS's should
be used to develop the entire hydrograph and its resulting
peak.
Both of these methods are presented in Appendix E of the
Metropolitan Service District's (METRO) Storm Water Manage-
ment Design Manual (Reference 20 ) . This manual is available
464A 7-8
to anyone through METRO's Portland office; METRO charges a
small fee to help defray printing costs . The City of Tigard
has a copy of the manual . Appendix A of this report provides
some direction in the use of the procedures and data included
in the METRO design manual .
Storm sewer systems should always be analyzed for their
performance under more extreme runoff conditions, such as
the 100-year flood. The design should always provide for
a safe passage of these floodwaters through gutters, road-
ways, or grassed swales . This factor should be considered
when roadway alignments are being planned.
7 . 6.2 Culverts
The design of culverts for roadway crossings or other man-
made obstructions across natural drainageways is important
and should be discussed. The hydraulic structures inven-
tory presented in Chapter 4 indicates that many culverts
are undersized throughout the Tigard area.
It is recommended that the city undertake a capital improve-
ment program to upgrade the flow capacity of the undersized
culverts shown on Figure 4.2 . As a starting point, all
culverts shown there as being unable to pass the 10-year
flow should be investigated. Depending on the nature of
existing problems caused by each culvert and the timing
and nature of future development and problems, a priority
replacement list can be drawn up by the city. To implement
the program, the city will probably have to incur the costs
for culvert replacement in drainage areas that have already
been developed. In drainage areas that are urbanizing,
the city may share these costs with future developers as
discussed in the next section. Alternatively, culvert
improvements could be incorporated as part of the city' s
road improvement program.
The specific design criteria to be used for new culverts
or culvert replacements are based on drainage area, land
use, and the type of street involved. These criteria have
been summarized in Appendix A, along with a discussion of
the flow estimation techniques that should be used.
7.6.3 Onsite Stormwater Detention
Onsite stormwater detention is a complex issue. Data pre-
sented in Chapters 5 and 6 indicate that stormwater deten-
tion throughout the Tigard area would have little effect
on extreme runoff events such as the 100-year flood. How-
ever, both regional and onsite detention can provide flood
protection for more frequent events (e.g. , 10- or 25-year
floods) . Stormwater de; _- ion also provides excellent water
quality benefits and erosion control benefits (see Section
4. 2 .3 and Appendix C) .
464A 7-9
Summer Lake provides an excellent example of the many bene-
fits that can result from a well-planned regional detention
facility. The city should encourage the use of regional
detention facilities like Summer Lake, especially in the
upper portions of the Summer Creek watershed.
Making onsite stormwater detention mandatory for all future
developments throughout Tigard without any regard for the
-specific circumstances
site would probably be a serious
mistake. This type of requirement can easily result in an
unmanageable maintenance problem and, in some cases, s
actually increased downstream flood elevations. However,
allowing development to occur without any consideration of
downstream impacts would also be a serious mistake. 6
Therefore, we recommend that the following criterion be
applied to all proposed commercial and industrial develop-
ments and to residential developments greater than 10 acres .
If, (a) the 25-year peak runoff rate from the proposed
development combined with any upstream contributions from
existing watershed conditions exceeds the capacity of any
existing downstream channels, culverts, bridges, or storm
sewers, and (b) the city believes an undesirable flooding
problem will occur and a significant portion of the problem
results from runoff from the proposed development, or the
proposed development is compounding an existing flooding
problem, then the city may require the developer to choose
one of the following two options:
• The developer and the city solve the downstream
problem by increasing the capacity of affected
channels, bridges, culverts, or storm sewers.
The developer' s percentage of the downstream im-
provement costs could be defined as the absolute
difference in the 25-year peak flow from the pro-
posed project before and after development divided
by the 25-year peak flow for the entire watershed
at the point of the proposed downstream improve-
ment after development. If more than one down-
stream improvement is required, then the above
formula will be applied at approximately the
midpoint between all necessary improvements.
• The developer satisfies the requirements of the
city's onsite detention ordinance (see Sec-
tion 9.2 .3) .
The options outlined above provide both the city and the
developer with some flexibility in handling stormwater
problems. They provide the city with opportunities to share
some of the costs associated with improving minor and major
drainage systems. They also provide a limit to the cost
( the developer should incur. If the city wants the developer
i
464A 7-10
to share in the cost of downstream improvement, but the
developer's share of that cost appears to be more than the
cost of providing onsite detention, then the city could
increase its share of the downstream improvement costs so
the developer will comply.
Implementation of the criterion could prove to be cumbersome
since it will require staff time to deal with each problem.
However, the proper application of this stormwater detention
criterion should provide the city with unique and construc-
tive solutions to downstream drainage problems.
Once again, the specific flow estimation techniques and
procedures that should be used for designing onsite deten-
tion facilities and channel improvements are discussed in
Appendix A.
7.7 RECOMMENDED DRAINAGEWAY MAINTENANCE PROGRAM
Continued maintenance of the major drainage system is neces-
sary if it is to act as an outfall for stormwater runoff.
To maximize use of the major drainageways during runoff
and flood periods, and thereby reduce the damage potential,
a maintenance program is recommended. The primary goal of
that program could be stated as: Within availalle funds,
the City of Tigard will provide preventive maintenance and
rehabilitate drainageway facilities in a manner that will
ensure reasonably adequate functioning of the drainageways
during periods of stormwater runoff.
Drainageways should not have to be capable of passing all
floods without damage to the drainageway, its facilities,
or private properties along the drainageway.
The Urban Drainage and Flood Control District in Denver,
Colorado, recently announced objectives and guidelines for
a maintenance program within the district (Reference 21) .
Those objectives that could meet the stated goal in the
City of Tigard are listed in the following section.
7.7.1 Objectives of the Maintenance Program
To maintain the drainageways' function, it is recommended
that the following two objectives be attained as a first
priority. The third, fourth, and fifth objectives should
be met on a continuing basis.
• Objective A. Develop Facilities Maintenance
I . An inventory system should be �vel-
ope that will identify facilities by drainageway
and its location (preferably by stationing) on
the drainageway. The inventory should be used
tto identify the current status of facilities and
464A 7-11
their maintenance needs. The inventory will
assist in estimating costs and developing budgets,
and permit the city to keep track of maintenance
activities and their effectiveness. The inventory
should identify property ownerships and where
access right-of-way will limit
the
type of mainte-
nance procedure that may
be I at, ppY ou'ntenance Standards and
City
- S develop measures or
Tne i enti ying when and what type of maintenance is
needed. Those measures will establish the basis
for an adequately maintained
and
functioningmainte-
nance drainage
system. The city
should criteria standards for each maintenance
activity, such as cleaning obstructions from
structures, repair of slope erosion, cleaning
and repair of channel bottom, repair of struc-
tures, debris and trash removal, landscape
upkeep, and others. Maintenance criteria estab-
lished by the Denver Urban Drainage and Flood
Control District (Reference 21) are listed later
in this chapter. The standards and criteria
should be reviewed annually to reflect experience
gained by maintenance staff in the previous year.
v c. Es lish and I lenient Continuin
The city s ou se up an
i.nspec i.on program to:
-- Identify current maintenance needs
-- Determine the effectiveness of ongoing
maintenance
-- Check maintenance contract performance
-- Monitor flood-plain zoning implementation
The inspections should be performed by the public
works or engineering staff.
re an Annual ance Budget-
0
ud et-
a
The
eciy should develop unit cost sc edu es o
prepare estimates of maintenance costs for each
annual budget. The maintenance program budget
should be based on cost estimates for remedial
maintenance (rehabilitation of damaged facilities
and major erosion repair) , regular maintenance
(periodic mowing and vegetation removal, debris
and trash removal, minor erosion repair) , right-
of-way acquisition, administration, and contract
services for engineering and inspection.
I
464A 7-12
s=-
' • .-: 'active E. Maintain the Drains ewa s. The
city should provide remedial maintenance to
' restore damaged drainageway facilities to an ade-
quate operational status. Whether that work is
provided by city staff or contracted through bid
or negotiation, a performance standard to meet
' established standards and criteria should be
required.
' These objectives should be reviewed annually and amended
as required by experience or additional information.
'
7.7.2 Maintenance Criteria
The following maintenance criteria are recommended for in-
clusion in a maintenance program in the City of Tigard.
' The criteria were first established in draft format by the
Denver Urban Drainage and Flood Control District.
' • Cleaning Drainage Structures
In order to restore or maintain proper drainage
through the structure, it is necessary to clean
t culverts and catch basins, and check dams and
bridge openings for accumulations of sediment
and debris that are greater than one-fourth the
' depth of the drain.
• Side Slope Erosion
' To restore proper grades and slope configuration
of channel side slopes it will be necessary to
remove or add required material. Work should be
' conducted when the following conditions occur:
-- Erosion or washout of side slopes behind
inlets or outfalls greater than 6 inches
' -- Erosion or washout behind bridge or culvert
wing walls or saddle head walls that expose
' 6 inches of the concrete surface or 75 per-
cent of the thickness of the slab or wall.
• Channsi ftottoe C1eawiaQ and Rex
' Mechanical or hand cleaning of lined or unlined
open channels to remove accumulations of silt,
' weeds, and trees should restore proper drainage.
Erosion and silt should be repaired or removed
whenever low flows are diverted more than 2 feet
from the designed channel centerline or when pond-
ing remains after storm runoff.
464A 7-13
Vegetation that restricts flow should be removed
according to the following criteria:
Trees or shrubs in the drainageway with a
main trunk diameter of more than 1 inch.
-- Trees or shrubs within the floodwayewhose
root structures are exposed or may b
washed
out--including those species, suchas black-
black-
berries, that could cause sign
ificantage should they be washed into culverts or
bridge openings
Trees or ith
exceed 1Osplantshrsw1
per 100 square n the dfeeway that
t
Eroded material should be replaced to restore
proper line and grade whenever erosion occurs
next to a drainage structure and exposes 75 per-
cent of the slab thickness or the eroded channel
bed is 8 inches below designed grade.
Debris and Trash Removal '
Hand or mechanical pickup and disposal of trash
and debris vertsdandlminate the ensure that healthast ndards
ages of cult'
are maintained.
• Re air of Cannel Structures
Channel structures that have deteriorated should
be restored to acceptable operating
Concrete structures should be engineer. Typical at l the
al
direction of the maintenance
items that could require remedial maintenance
include cracks greater than one-fourth of an inch
wide, concrete work more than three-fourths
concrete
an inch out of alignment, and reinforcing
that is exposed because of deterioration.
The recommended criteria listed above are suitable to an
ongoing maintenance program.floRemedial maintenancent will be morerandomred
during and after a mal
and will include tasks like removing debris blockages. A
maintenance program developed to meet the objectivesdandng
criteria listed above will reduce drainage problems
major storm events.
One of the more serious maintenance problems with the open
drainageways in Tigard is access for maintenance personnel
�. and equipment. To maintain channelsat a reasonablemaincost
nce
and level of effort, they must be
464A 7-14
i
i
l equipment. High labor costs have dictated the use of
sophisticated mechanical equipment, much of it large and
cumbersome. While preservation of the flood plain in the
future would ease the access problem, access along certain
stream reaches will still be restricted. If access to the
drainageway can be made only at street crossings, it will
probably be necessary to continue manual maintenance pro-
cedures. However, we strongly recommend that the city
take any opportunity (e.g. , when capital improvements are
being made) to secure a permanent right of entry
to the
drainageway.
I
464A 7-15 '
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: November 19, 1984 AGENDA ITEM
DATE SUBMITTED: November 15, 1984 PREVIOUS ACTION: None
ISSUE/AGENDA TITLE: Streets CIP/
Transportation Policy Workshop REQUESTED BY: Public Works Director
DEPARTMENT HEAD OK: CITY ADMINISTRATOR:
.!a s!smum..!!ss.a.===!S!is!isisaSss!!!
INFORMATION SUMMARY
This item is for discussion purposes only.
+ ALTERNATIVES CONSIDERJED
None
j SUGGESTED ACTION
None
�
ACCUMULATED TIME EARNED
AS OF OCTOBER 31, 1984
(Expressed in hours)
PLANNING & VACATION FLOATING COMP APPOINTMENT SICK
DEVELOPMENT ACCRUAL HOLIDAY TIME HOURS LEAVE
Beckley, Bill 18 0 0 14 172
Clarno, Randy 48.67 0 10.25 16 219.5
Hagman, John 111 8 0 14.5 452.5
Jelderks, Diane 90 0 6.5 15 28
Liden, Keith 56 8 19.25 9 72
Newton, Liz 23.5 8 Z./5 4.25 281
Roast, Brad 88 8 30.25 16 210.5
Thompson, Robert 70 8 32.5 5 550
Walden, Ed 260.5 8 0 16 290.5
Zielinski, Colleen 28 8 2.75 10 13.5
If there are questions regarding the above report, please call Cindy Cranston
at Extension 44
ACCUMULATED TIME EARNED
AS OF OCTOBER 31, 1984
( (Expressed in hours)
( ` PUBLIC WORKS - VACATION FLOATING COMP APPOINTMENT SICK
Administration ACCRUAL HOLIDAY TIME HOURS LEAVE
Rawlings, Billie 69 0 0 10 45.25
PUBLIC WORKS - VACATION FLOATING COMP APPOINTMENT SICK
Opratns/Maint ACCRUAL HOLIDAY TIME HOURS LEAVE
Avery, Wally 117 8 18.5 16 152
Belcher, Trudy 54.25 8 17 16 48
Dickman, Alfred 133.17 8 37.'5 16 55
Duda, George 64 8 1.5 15 24
Eddy, Glenn 40 0 0 16 72
Hand, Eric 56 8 3.5 12 56
Landis, Bob 45.1 8 0 16 172.8
Latham, Edward 31.5 8 1.5 16 8.67
McNatt, Robert 200 8 12.25 13 157
McNurlin, Jerry 131.83 8 0 16 148
Rivett, Steve 85.67 8 3.25 8.5 130.5
Tracy, Ben 116.33 8 10.25 16 52
Walker, Melvin 174.67 8 26 14 138
Williams, Russ 67.67 8 .75 16 18
Zielinski, Walter 25.5 0 .75 16 212.5
If there are questions regarding the above report, please call Cindy Cranston
( at Extension 44.
ACCUMULATED TIME EARNED
AS OF OCTOBER 31 1984
(Expressed in hours)
FINANCE/SUPPORT VACATION FLOATING COMP APPOINTMENT SICK
ACCRUAL HOLIDAY TIME HOURS LEAVE
Cranston, Cindy 35 8 11.25 0 93.75
Hartig, Doris 331.5 8 0 14 600
Liebertz, Penny 27.5 8 15.75 4 121.75
Martin, Patricia 89.33 8 33 10.5 170.75
Murray, Lowana 118.5 8 39.5 9.5 18
Robertson, Pat 75.25 8 0 14.5 211
Stevens, Randy 192 8 36 10.5 55
Wilson, Loreen 200.5 8 40 10.75 20
If there are questions regarding the above report, please call Cindy Cranston
at Extension 44.
ACCUMULATED TIME EARNED
AS OF OCTOBER 31 1984
(Expressed in hours)
LIBRARY VACATION FLOATING COMP APPOINTMENT SICK
ACCRUAL HOLIDAY TIME HOURS LEAVE
Anderson, Connie 8 8 16 8
Clingan,GeorgeAnn 39.25 8 0 16 180.5
Hawes, Karrin 8.5 0 .25 11.75 169
Rasmussen, Pam 8 4 8 2
White, Bobby 193 8 1 16 167
If there are questions regarding the above report, please call Cindy Cranston
at Extension 44.
t
ACCUMULATED TIME EARNED
AS OF OCTOBER 31, 1984
(Expressed in hours)
DEPARTMENT VACATION FLOATING APPOINTMENT SICK
HEADS ACCRUAL HOLIDAY HOURS LEAVE
Adams, Robert 217.67 0 15 559
Currie, Frank 81 8 16 274
Ertell, Irene 106 8 13 359.5
Jean, Robert 316 0 16 304
Monahan, William 44.67 0 16 180.25
Widner, Jerri 180 8 16 125
� ! ADMINISTRATION VACATION FLOATING COMP APPOINTMENT SICK
ACCRUAL HOLIDAY TIME HOURS LEAVE
Corbet, Donna 30 8 1 11.25 111.5
Martin, Joy 131 8 64.5 13 164.75
If there are questions regarding the above report, please call Cindy Cranston
at Extension 44.
ACCUMULATED TIME EARNED
AS OF OCTOBER 31, 1984
(Expressed in hours)
POLICE VACATION HOLIDAYS COMP APPT. SICK LEAVE SICK
ACCRUAL TIME HOURS ACCRUAL USED
Branstetter. L 219.67 8 FH 38.75 16 600
Carrick, Alice 266 8 FH 11.75 16 608
Crow, Sandra 52 43.5 0 1
Cummins, Brian 73.34 64 .25 16 72
deBrauwere, Rich 108 76 15 8 `
DeVeny, Darwin 74 78 48.75 16 480
DeVeny, Lori 14 38.5 0 32
Edin, Christopher 6.67 8 0 16 8
Featherston, John 28 70 2 23
Goldspink, John 60 8 .25 24
Grisham, Joseph 156 40.5 22.75 20
Guarnero, Carol 27.33 36 4.5 16
Harburg, Robert 148.33 100 30.5 16 324
Jennings, Kelley 175.67 8 FH 24 12 312.5
Johnson, Paul 18 8 4.75 32
Killion, Teresa 16 28.25 0 88
Killion, Thomas 98 12 41.5 16 912
Martin, Charles 160 56 18.25 16 432
Merrill, Halbert 40 8 0 10 462
Myers, Don 40 41.75 11 16 956
Nerski, John 50.68 16 6 16 16
Newman, John 24 16 0 16 811.5
Newman, Robert 76 68 31.5 24
Ober, Steve 64 40 17.75
Peterson, Rick 43.33 8 8 16 127
Schober, Eric 28.75 72 0 16 108
Wheeler, Robert 200 8 FH 52 16 608
If there are Questions regarding the above report, please call Cindy Cranston s
at Extension 44.
t
C
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF: I1-19-84 AGENDA ITEM #: 8.2
DATE SUBMITTED: November 9, 1984 _ PREVIOUS ACTION:
ISSUE/AGENDA TITLE: Lang-Range _
Revenue and Expenditure Projections PREPARED BY: J. Widner _
in Compliance with OR 221.780 2 RLQULSILu by: State of Oregon
DEPARTMENT HEAD OK: CITY ADMINISTRATOR: _.__-�--•—
INFORMATION SUMMARY
State Revenue Sharing Law requires cities of more than 1.0,000 population to
file a long-range revenue and expenditure projection with the Executive
Department of the State of Oregon each year.
The information in the report is not binding on the City
yis and
given
are for informational purposes only . The City
prove
the report.
fi
4 The estimates were taken from the five year revenue and expenditure summary s
reported to Council in November, 1983. FY89-90 figures were computed at 5%
more than FY88--89 figures.
ALTERNATIVES CONSIDERED
n/a
SUGGESTED ACTION
It would be appropriate for City Council to approve this report by motion and
authorize the Mayor to sign the certification.
(0059F)
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
AGENDA OF:
AGENDA ITEM #:
DATE SUBMIXED: November19, 1984 PREVIOUS ACTION:
ISSUE/AGENDA LE: Long-Range
Revenue and Expenditure Projections PREPARED BY: J. Widner
in Compliance with OR6521.780(2) REQUESTED BY: State of Oregon
DEPARTMENT HEAD OK: CITY ADMINISTRATOR:
,'NFORMATION SUMMARY
State Revenue Sharing Law requir"Rs cities of more than 10,000 population to
file a long-range revenue andnditure projection with the Executive
Department of the State of Oregon Xtphoyear.
The information in the report is not V�nding on the City and projections given
are for informational purposes only . I lRe City Council is required to approve
the report.
The estimates were taken from the five ye*r revenue and expenditure summary
reported to Council in November, 1983. FY$9 11-90 figures were computed at 5%
more than FY88-89 figures.
Per your request of November 19, 1984, the propert"y tax figures have been revised
in
to reflect the current tax base with the allowed 6%- crease each year. Also included
in property taxes is the repayment of the Civic Cent
t I Bond.
The expenditures have been reduced pro-rata by the redon in revenues. However the
i 2 m me-n t_g A ng A o-t =%t
.............
ALTERNATIVES CONSIDERED
n/a
SUGGESTED ACTION
It would be appropriate for City Council to approve this report by moti n and
authorize the Mayor to sign the certification.
(0659F)
Attn: Dolores Streeter
155 Cottage Street NE
Salem, OR 97310
LONG-RANGE FISCAL PROJECTION
Cities over opu AtT on
\ Estimated Revenue and Expenditures in compliance with ORS 221.780(2)
Property Taxes
Taxes other than Property-
Fees,
rortFees Licenses Pensits 235 250 247,025 248,800
Utility Revenues 781.325 813 575 844 7 7 9 4
Other Local Revenue 2.192,507 2,28 1 061 2,414,275 2 548 249 12.675.661
Intergovernmental Revenue
--Federal Revenue Sharing 112,378 113 523 114.679 115,846 121.638
Other Federal Fundi R
--State Revenue Sharing 12Z 711 140,494
State-Shared Revenue
Other State Funding 69,500 55.500 17.000 28.000 29,400
--Other Intergovernmental
Revenue
TOTAL 5,318,953 5 609 163 5 961,697 6 229 857 6,541,350
EXPENDITURES
PubTic Safety-tPolice.
Fire. Ambulance.
Buildin Ins ction) 1,649,408 1.782,401 1,981,321 12.097,351 2,202,219
ransportation (Streets,
Transit. Airports.
` Parking. Bikeway.
Lighting) 907,244 953,047 1.000,868 1,061,064 1,114,117
i
Sewer and Mater
Land Use Plannin
Parks and Recreation 89.445 _ 93-917 10S.040 110792 HSA07
Libraries
Social Services
Financial and General
Administration
Debt aywn
Principle and Interest 445.678 447,769 &S4.311
Other 27S-443 737-492 191-619 7ni-77n I
TOTAL 5,318.953 5,609.163 5.961,697 6,229,857
6 541 350
Certification: I certify that this long-range fiscal projection was approved by the
City Council of the City of on 198_
Mayor
OS:nl:0172f
IRO:10/29/84
i ,
r
f
CITY OF TIGARD. OREGON
COUNCIL- AGENDA ITEM SUMMARY
AGENDA ITEM k:
AGENDA OF: _ November X, 1584
DATE SUBMITTED:
11/8/84 PREVIOUS ACTION:
ISSUE/AGENDA TITLE: Civic renter
Project - Fees
REQUESTED BY:
CITY ADMINISTRATOR:
DEPARTMENT HEAD OK:
sssssasssssssssszssssssss sszaasassszsasasassssszascsz:c:sss:zzssssz ssssss:s:s:-s
INFORMATION SUMMARY
Attached is a breakdown of fees for building, planning and engineering
services to the Civic Center project. At this time, the project budget
does not include fee charges for. City services.
The decisions to be made at this time are:
1. Whether or not to waive the fees to the City.
2. Whether or not to request the other jurisdictions to waive
their fees for the Civic Center project.
The project will of r-ourse, obtain the required permits, the only question
is the fee.
....................................
sssssssssssssssssssssssssssssszsssz sss sssss s sss s s::s ss sass.......s ss s------------
ALTERNATIVES
ssssssssszsALTERNATIVES CONSIDERED
1 . All fees to be charged to the project, which will require rebalancing
the project budget.
2. The City fees to be waived, with remaining fees to be paid from the
project budget.
3. The City fees to b6 waived, with City Council requesting waivers from
the other jurisdictions. Until there is a resoonse_ the project budget
SUGGESTED ACTION
1. A motion to waive City fees.
2. A motion for Council to make requests to the boards or commissions of
Tualatin Rural Fire Protection District, Unified Sewerage Agency, and
the Tigard Water District to waive fees for the Tigard Civic Center
Project, and include these fees in the project budget until responses are
received.
November 8, 1984
CCITY STATE FIRE U.S.A. WATER
FEES FEES DISTRICT FEES DISTRICT TOTAL
Building Fees
Site Work
Building Permit $ 558.00 $ 558.00
State Charge* $ 22.40 22.40
Plan Check 362.70 362. 70
building
Sewer 2,775.00 $11 , 100.00 ** 13,875.00
Water (2" meter $3,300.00+ 3,300.00+
Fire hydrant)
Inspection Fee 50.00 50.00
Building Permit 3,433.00 3,433.00
State Charge* 137.32 137,32
Plan Check 2,241.35 2,241.35
Fire, Life, Safety $ 1,373.20 1 ,373.20
S.D.C.-Street 5,805.00 5,805.00
S.D.C.-Storm Sewer 2,750.00 2,750.00
Planning Fees
(`. -e Design Review 570.00 570.00
,-inor Land Partition 300.00 300.00
Engineering Fees
Plan check & insp. 1 ,600.00 1 ,600.00
$20,445.05 $159.72 $1 ,373.20 $11 ,100.00 $3,300.00 $36,378.00
* Collected if city fees are collected.
** Plus added calculation of fees for line work
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY 1J
AGENDA OF: _ /I-/9-85/ AGENDA ITEM # t
DATE SUBMITTED: November 14, 1984 _ PREVIOUS ACTION: Sidewalk Bond Accepted
ISSUE/AGENDA TITLE: Bellwood III November 22, 1983 by Council.
Sidewalk Bond. Grant 1 year PREPARED BY: R.L. Thompson _
extension or begin legal action. REQUESTED BY: Jim Brayson, Developer
DEPARTMENT HEAD OK: - CITY ADMINISTRATOR:
INFORMATION SUMMARY
All public improvements except sidewalks were accepted by City Council
November 2.2, 1983. The developer at that time placed a One year Performance
Bond guarantee that Sidewalks would be installed before November 22, 1984. We
still need sidewalks installed on 11 lets and the pathway between lots 153 and
154. The developer is now requesting that we accept a 1-year extension on his
performance bond.
ALTERNATIVES CONSIDERED
Accept the 1-year extension on his Performance Bond.
SUGGESTED ACTION
We recommend that all sidewalks and the pathway be installed at this time. If
not installed before November 22, 1984, we also recommend that City Council
direct the City Attorneys Office to begin legal action against the developer,
in an effort to obtain remaining sidewalk improvements.
(cz/0763P)
_ IS 33DD-'-- -
too
__
:' may,
7800 7900
_.9800_ 9700 9600 95 '•'•p 9400 9300 7200 £ 7300N 7400 7500 7600 ^'7700
• raa[r =
�IiP %I 117 ^ 116 e_ c 115 & II4 113 112 _ 111 $ 110 109 li 10B $ 107 tp6
4 I C.E. 1. $ Z a
. Sw KATHERINE ST. v a rA » S.W. KATHERINE• STR '
7iGQ7 p3� X00 $ .e 7100 E 7000 6900 6P00 6700 6600 0 >o 8700
9119
71201*2,.'
- 200 • 98I19t - - T
,c[v•.aE4: 122 123 k` 92 _ gl ���$ 7 L
CS J >r•
•r.o•. ,' - •8800
to 10500 r 11300 6200 6300 6400 0 6500 S 97
r 124 162 x °,
6100•�; ' 84 85 86
$1 £A 8900
14200
10600 r 96
82 ffr ••
161 ' E
zs „,�•' WILLS s PLACE
10700 r 14100 ,:6000 e e irk .> ,$,•+Z r 9000 I•0
126 N 160 81 i,., r 5500 ? 95 ^
u : 76
77
I 910/ 0
10800 14000 5900 is r ;
127 159 • ar11 nfa•• •+ r e 5400 94 r
d BO .°,'5000 _ 5700 4 _ 75 ri goo
' • . ,00 ^
23-84 10900 13900 79 78 d r 9200
128�1 158 >,>% w r^ 5300 r• r
1400 r•D • ' 74 r ','0D'•° r
Y 1500
r 11000 13600 6341 1600 8 24(30fO 41 'R
129 157 E- .� 7 $ �[
3
_ LLI _ 1300°. X o
11100 13 62 �.S.W.
8 2300
130_ 3 156 r es �.,., 5 a rf e. g „ s•.b
172
200'•1 91700 $ �-/ a°4200 400 ,
11200 13600 1 2200 8 24 3� 25
ij1 ISS Y 61 » t 66 or_ � L
» ., o.» z 110,0,,0 u. °•4 IBOO' - °u Off" ^ .`4300 r• °°
• 11300 8: 13500 S 6p _ 67 2100 =
11400 132 - = Iso •roan 'N . g - 23 i
. .
°11500 133 \s 100 •1900
134 o r 13400 59 6 68 •2000 4400
116005°j AVE•e Y 153 >• .�� ' _: 69 p 22 3
4500
N or .fr t2600a•' 13300 S Se °. . C ra y ..
11700 12500 145 N 6 152 t •0800 OURT•0 21
} L • >
1aa ° e ` •Z 13200 57700 h •a��w °
'1800 .>. 12700 ISI ` :{' 600 P oe e
SS o+
I37 12400 146.r #° 56 b 00° $
3 + 13100 '
N 500
ISO L zo 8
-'--- - 143 e• 12600 aL j 4600
1190c d 147 i 54 8
3' 48 2300 'v •12900 13000 l±i00•O•+ ^ 4800
00
142 1 p �� 3 149 d• h f+ 1
+ 20 d• ,df S3• 19
v -
,39 • :fe y 300••e'. N�r
12200t.
b200 {+: S2
S1 ~ r �.w'°e
12100 141 3 �{ 9 4900 e
a i40A •r \ p IP o 9 7
,5,555.,.u'M4„",5555-,555,5, ..,,., •
r •000 5000x' •°
D o' 5200 5•00
17
m 15 :t 16 a
Z +•• 8
SEE MAP 25 1 440
\l
4 i
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
max-
AGENDA OF: 4 AGENDA ITEM #: �✓
DATE SUBMITTED: November 5, 1984 _ PREVIOUS ACTION: Acceptance of the
ISSUE/AGENDA TITLE: _Placing Gulf- Subdivision Compliance Agreement and _
Side Estate onto Maintenance _ Performance Bond ........—
PREPARED BY: R.L. Thompson
REQUESTED BY: Developer
DEPARTMENT HEAD OK: ' CITY ADMINISTRATOR:
INFORMATION SUMMARY
Gulfside Estates is a 22 lot Subdivision located South of SW Sattler Rd. and
East of SW 100th Avenue. All Public_ Improvements have been completed and they
have given us a 1 year Maintenance Bond.
ALTERNATIVES CONSIDERED
SUGGESTED ACTION
We recommend that the City Council accept this Maintenance Bond and release
the Performance Bond.
(RLT:cz/0749P)
FidelityandDeposit Company
HOME OFFICE OF MARYLAND BALTIMORE, MD. 21203
Maintenance Bond
# 6042132
hereinafter
KNOW ALL MEN BY THESE PRESENTS, that we...................................................................
RMA Construction Company ---------------- -------------- -_--..._----.......-
ARYLAND, a ration of the State
called Principal, as'm�'e'pal.and dlDherei afterELITY AND lcalied 1 Su ety,,as surNY OF ety, are held and firmly bound unto
of Maryland, B Oregon
City of Tigard,
-----------------------
---------.......................................
-.•-------•--
Twenty-five thousand three hundred Sixty-six
in the sum o --•-•---
heeinafter called Obligee )-----'------_DOLLARS,
______($25 366 20
and20/100-------------- --------------------------------------------------------------------- ----------- -----
-- - --
--- ------------------------ aid to the said Obligee, or its successors or assigns, to
lawful money of the United States of America, to be p
payment of which sum well and truly to be made, we do bind ourselves, our heirs, executors, admimstra-
the pay jointly and severally, firmly by these Presents.
- tors, successors and assigns, ) y November84
Ist --- ------ - --------day
--- ----,19----- --
SIGNED,
sealed and dated this------
------------------------
1 X8. ---- --�
WHEREAS, the Principal entered into a contract with the said Obligee, dated-----QGtablrr_.5_,._. -
3--
Gul f Side Estates No. 2 --------- - -------------
tor. - -
-.-•------------ •-
------ ----
--
-----•---•----••-
--------------------------------------------------------
--•----------------•--•----•----
ted on or before the final completion an
WHEREAS, the Obligee requires that these presents be execuac
ti..
ceptance of said contract an
WHEREAS said contract was completed and _____________
38th-... -----------------------
accepted on the____ -day
of.................October---------------- 1984......
THIS OBLIGATION IS SUCH,
that if the Principal shall
NOW, THEREFORE, THE CONDITION OF
remedy, without cost to the Obligee, any defects which may develop during aperiod of......ane.-year----•-•-------
from the date of completion and acceptance of the work performed under the contract, caused by defective or
inferior materials or workmanship, then this obligation shall be void; otherwise it shall be and remain in full
force and effect. RM A Construction Company
ATTEST: tit.
....... Principal
C _ FID=jTY AND DEP90T COMPANY OF AR AND
Lar Co Boyd, Attor y-in-fact
t r BY/
�� V
..........................
G. M. Dunning
C324-SM-11-76 206766
Power of Attorney
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
HOME OPfla, BALTIMORE.MD.
KNOW ALL MEN BY THESE PRESENTS:That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a corpora-
tion of the State of Maryland, by C. M. PECOTF JR. , Vice-President, and C. W. ROBBINS
Assistant Secretary, in pursuance of authority granted by Article VI,Section 2,of the By-Laws of said Com-
pany, which reads as follows:
SEc.2.The President,or any Executive Vice-President,or any of the Senior Vice-Presidents or Vice-Presidents specially author-
ized so to do by the Board of Directors or by the Executive Committee,shall have power,by and with the concurrence of the Secre-
tary or any one of the Assistant Secretaries,to appoint Resident Vice-Presidents,Assistant Vice-Presidents and Attorneys-in-Fact
a&7
business of the Company may require,or to authorize any person or persons to execute on behalf of the Company any bonds,
undertakings,recognizances,stipulations,policies,contracts,agreements,deeds,and releases and assignments Of judgments,decrees,
mortgages and instruments in the nature of mortgages,and also all other instruments and documents which the business of the Com-
pany may require,and to affix the seal of the Company thereto.
does hereby nominate, constitute and appoint Lar'r'y C. Boyd of Portland, Oregon.......
rue and lawful agent and Attorney-in-Fact, to make, execute, seal and deliver, for, and on its behalf as
surety, and as its act and deed:any and all bonds and undertakings..................
n t e execution of such bonds or undertakings in pursuance of these presents,shall be as binding upon said
Company,as fully and amply,to all intents and purposes,as if they had been duly executed and acknowledged
by the regularly elected officers of the Company at its office in Baltimore. Md., in their own proper persons.
The said Assistant Secretary does hereby certify that the aforegoing is a true copy of Article Vl,Section 2,of the By-Laws of
said Company,and is now in force.
IN WITNESS WHEREOF, the said Vice-President and Assistant Secretary have hereunto subscribed
their names and affixed the Corporate Seal of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this
14th....... day of.. OCtoWr----------------------- A.D. 1981....
4 FIDELITY AND DEPOSIT COMPANY OF MARYLAND
TTECT:
SEAL
�.�..
----------- d..... By
Assistant Secretary Vice-President
STATE OF MARYLAND l SS:
.. CITY OF BAL'pyp E f
On this 1sFL� day of October A.D. 19 81 before the subscriber, a Notary Public of the State of
Maryland,in and for the City of Baltimore,duly-commissioned and qualified,came the above-named Vice-President and Assistant
Secretary Of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,to mE personally known to be the individuals and Officers described
in and who executed the preceding instrument,and they each acknowledged the execution of the same,and being by me duly sworn,
severally and each for himself deposeth and saith,that they are the said officers of the Company aforesaid,and that the seal affixed
to the preceding instrument is the Corporate Seal of said Company,and that the said Corporate Seal and their signatures as such
officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation.
IN TEsTmoNY WHEREOF,I have hereunto set my hand and affixed my Official Seal,at the City of Baltimore,the day and year
first above written.
Co mission i
CERTIFICATE
1,the undersigned,Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,do hereby certify that the original
Power of Attorney of which the foregoing is a full,true and correct copy,is in full force and effect on the date of this certificate;and I
do further certify that the Vice-President who executed the said Power of Attorney was one of the additional Vice-Presidents spe-
ciallauthorised b the Beard of Directors to appoint any Attorney-in-Fact as provided in Article VI,Section 2 of the By-Laws of
the;TDZLM AND by
COMPANY OF MARYLAND.
This Cdtificate may be signed by facsimile under and by authority of the following resolution of the Beard of Directors of the
FwaLITY AND Darwrr COMPANY OF MARYLAND at a meeting duly called and held on the 16th day of July, 1969.
RzsoLvtm: "That the facsimile or mechanically reproduced signature of any Assistant Secretary of the Company, whether
made heretofore or hereafter wherever appearing upon a certified copy of any power of attorney issued by the Company,shall be
1 valid and binding upon the 4LOmpany with the same force and effect as though manually of z d."
IN TzirrtwoNy WHEREOF, I have her ugyntg,subscribed my name and a�the corporate seal of the said Company, this
....day of....../-.//.G c,....'�..i-•�....... 1 _...
......._.........._.._.
L1s2actf.--1M,2-91 2125»— 180-7470 Arm*(
111.n .-.\T •n i7Ui\'1'1:f"I.It)\' 1 t)(1f: P(1R '1111 F&-1) W.VI'f•JOIARK
O'DONNELL. DATE November 12, 1984
-SULLIVAN E1 RAMIS
ATTORNEYS AT LAW
1727 NW. HOYT STREET TO Mayor Cook and Members of Tigard City Council
PORTLAND. OREGON 97209
150312224402 FROM Timothy V. Ramis and Adrianne Brockman
RE Review of Personnel Rules
The Council : as asked for comments regarding the personnel rules.
First, the rules must be carefully reviewed for inconsistencies
and provisions which are illegal in nature. Attached please find
a copy of the case Filter v. City of Vernonia, 64 Or App 559
(1983) . This case discusses the status of personnel rules.
Employment is a property right and, therefore, employees are
entitled to a number of rights which are guaranteed by the
Constitution. Employees can get damages for improper actions.
This is what makes it imperative that careful attention be given
to these rules. Once the Council establishes the policy, the staff
should very carefully edit the rules. The following is a list of
general observations. It is followed by a list of issues.
GENERAL OBSERVATIONS
1 Who is in charge? The rules do not rest the decision-
making power _n specific hands. Specifically, the rules do not
consistently give the personnel officer the authority to say, this
is the way it is.
2. The manual mixes rules and procedures and it ' s very
t confusing.
3. There are undefined terms which &hould be defined.
4 . Terms are used inconsistently.
5. Most important, measurement terms are subjective and will
change, depending on the person applying the terms; i. e. , adequate
notice, abnormal absences, conduct contrary to employer 's interest.
6. How does this ordinance mesh with the Police Department
operating manual? There could be a problem with three sets of
rules; union contract, police manual and personnel rules. It may
be very difficult to identify which rules apply and create a great
deal of unnecessary research. Therefore, the rules should speci-
fically say to whom the rules apply and when.
7. The ordinance is not gender neutral and it really should
be. There are some people who will be troubled by it. You may
find that you have an employee charging discrimination and have
these rules put before a judge and a jury. It' s just not smart to
have "he" and "his" throughout the rules. State law requires all
newly-enacted state laws to be gender neutral. The city should do
likewise.
8. It is not clear to whom these rules apply. The rules
should list and define the various types of employment in the
AB:mch
11/12/84
Page 1
O'OONNELL. DATE November 12, 1984
SULLIVAN & RAMIS
ATTORNEYS AT LAW TO Mayor Cook and Members of Tigard City Council
1727 N W. HOYT STREET
PORTLAND. OREGON 97209
15031 222-4402 FROM Timothy V. Ramis and Adrianne Brockman
RE Review of Personnel RL es
introduction; appointed, full-time exempt and full-time nonexempt,
probationary, temporary, limited duration, etc. It should be
clear to whom the rules apply in each section.
POSSIBLE LEGAL ISSUES
The tests applied in reviewing these rules are :
1. I5 Lhere a possible First Amendment, freedom of speech
issue raised?
2. Are there standards on which to make the decision in order
to assure that each employee is treated equally and to foil a
discrimination suit?
3. Are there adequate hearings procedures to assure the
constitutional requirement of due process is satisfied?
4. Do the rules tread on areas which have been litigated in
the courts?
5. Is there adequate recordkeeping on which to defend a
(' suit should it be brought against the city?
The following are possible legal issues or areas which could lead
to possible problems:
p. 2 Scope. Who are all employees and do these rules in fact
apply to all employees?
p. 2 Variance Policy. There should be standards to define
unnecessary hardship to be sure that similarly situated
employees are treated equally.
pp. 3-5 Definitions. These need to be clarified. There are a
number of problem areas.
p. 12 Item 7 - Resumes. Resumes are not job related and,
therefore, should not be used except possibly for
department head and appointed positions. And, what
happens if the city keeps the resume of one person and
not another? There should be a consistent policy to
assure equal treatment.
p. 13 Application Review Process. There are problems with
this whole section because it does not say that such
decisions will be based on standards. i
AB:mch
11/12/84
Page 2
O'DONNELL. DATE November 12, 1984
SULLIVAN Q RAMIS
ATTORNEYS AT LAW TO Mayor Cook & Members of Tigard City Council
1727 N W HOYT STREET
PORTLAND. OREGON 97209
15031222.4402 FROM Timothy V. Ramis and Adrianne Brockman
( RE Review of Personnel Rules
p. 13 Examinations/Interviews. It should state the various
alternatives, i.e. , promotional examinations or open
examinations. It should state the qualifying grade.
p. 15 Conduct of Raters, Part (2) . This provision (as well as
D. Selection Panels) needs research. Generally, rating
is done by neutral persons. A list is made and the
hiring person interviews the people on the list and
makes a reasoned decision.
p. 15 (f) (3)
& p. 16 2 Appeal Rights (B) is in conflict.
p. 16 The City Attorney should not be an adjudicator on any
of the appeals boards.
P. 18 Why does the Eligibility Register apply to police only?
P. 19 The legality of the Effects of Discontinued Employment
on Eligibility Register should be researched. There
appear to be a number of legal rights affected.
p. 20 Medical Examination. There needs to be a consistent
policy. There are too many possibilities for unequal
treatment. The rule states that in some situations"
an exam may be required. (See attachment showing how
medical requirements might be established. )
p. 21 Other jurisdictions have numbers 1 through 4 at the top
of the page in their rules. These should be checked,
however. They do raise legal issues.
p. 22 No. 3 at the top of the page. This raises legal questions
regarding dismissal procedures.
p. 23 No. 6 at the top of the page. This raises legal questions
because of a lack of standards and no procedures.
p. 24 Outside Employment. Nos. 3 and 4 at the top of the page
raise legal issues. First, who determines what discredit
means? Second, can the city have that degree of control?
p. 30 What happens if an employee is put into a position tem-
porarily and then takes an examination? Does the prior
time count? What about time off during probation?
p. 32 Seniority. It is very important that the definition cover
every base. Is this statement consistent with No. 8 on
C p. 39? This is a serious problem area and should be given
careful attention.
AB:me h
11/12/84
Page 3
O'DONNELL. DATE November 12, 1984
SULLIVAN E1 RAMIS
ATTORNEYS AT LAW TO Mayor Cook & Members of Tigard City Council
1727 N W. HOYT STREET
PORTLAND. OREGON 97200
150312224402 FROM Timothy V. Ramis and Adrianne Brockman
RE
Review of Personnel Rules
p. 34 Nos. 3 and 4 are in conflict with Scheduling Performance
Reviews on p. 39.
p. 36 Exceptional Increases. This must be carefully done to
avoid favortism arguments and discrimination arguments.
It would be best to have guidelines.
P. 36 Promotion.
(1) What are the procedures? Procedures are needed.
(2) Why must an employee work three months before being
promoted? The employee may be overqualified for
the job for which he/she is hired.
p. 37 (2) (C) at the top of the pane is contrary to law. What
about open competition? There needs to be a process.
p. 37 No. 3 raises legal questions. A process is needed to
allow all eligible employees to compete. Is an exam
required?
p. 37 Demotion. This section raises due process questions.
p. 38 Suspension. This section raises a number of legal
questions with respect to notice and appeal rights.
p. 38 Separation Pay. ORS 652. 140 (1) says an employee is
entitled to pay immediately.
p. 38 Lay Off. This section needs clarification. To whom
does the section apply? The manual, on p. 2, states it
applies to all city employees. Can a temporary employee
bump?
p. 39 No. 1. Who makes a determination that "merit and ability
are equal" and on what standard?
No. 2. What is a vacant position? How does this work
with bumping rights? This is unclear.
No. 3. Isn't it test score elsewhere in the manual?
No. 6. Is this really fair to another employer if the
employee takes temporary employment elsewhere?
No. 8. Is this consistent with p. 32?
CNo. 9. Where did this originate. What does it mean?
AB:mch
11/12/84
page 4
O'DONNELL. DATE November 12 , 1984
SULLIVAN Q RAMIS
ATTORNEYS AT LAW TO Mayor Cook & Members of Tigard City Council
1727 N W HOYT STREET
PORTLAND. OREGON 97209
15031222-4402 FROM Timothy V. Ramis and Adrianne Brockman
RE Review of Personnel Rules
p. 39 Resignation. What does this mean? It raises legal
questions. Is the city going to keep a list? What
happens if an employee gets additional education and
psychological help in the interim?
p. 40 Termination for Medical Reasons. This nctds to be checked
for possible legal pzoblems and perhaps expanded to cover
injury on the job and Workers' Compensation cases.
p. 40 Dismissal. Standards are needed as well as a set of
procedures. This needs careful consideration and more
work done, why is this here? See p. 47.
Note: Pages 31-41 need very careful attention because this is
where the liability is going to arise.
p. 41. Per Diem Advance. What are the limits to per diem? Is
it limited to food, transportation and lodging or does
it cover drinks and other incidentals?
p. 41 Clothing - Police Service. Isn't this in the Police
Manual?
p. 42 Mileage. It should say that city insurance does not
cover the use of personal cars on city business.
p. 44 Section VII: To whom does this section apply? Will the
rights in this section be accorded to department heads
and appointed officials? Page 2 says the rules apply to
everyone.
p. 44 Paragraph 2. This may be illegal. The city cannot
legislate dress where it is not a safety factor. There
have been a number of cases stating that an employer
cannot prohibit beards or require certain types of
haircuts. Some attention should be given to this area.
p. 44 Grounds for Dismissal. There are a number of possible
legal problems. In particular, Nos. 3 and 6 are trouble-
some as worded. On page 45, Nos. 5 and 6 are troublesome
as worded.
p. 45 An oral reprimand should always be recorded in writing
in order to build a record. With today' s laws, the city
will need a complete record to sustain a dismissal and
will not win without a paper trail a mile long.
pp. 46-47 Suspension. This section needs to be clarified with
respect to due process procedures. It is all very
Jumbled.
AB:mch
11/12/84
Page 5
O'DONNELL. DATE November 12, 1984
SULLIVAN Q RAMIS
ATTORNEYS AT LAW TO Mayor Cook & Members of Tigard City Council
1727 N W MOYT STREET
PORTLAND. OREGON 97209
15031222-4402 FROM Timothy V. Ramis and Adrianne Brockman
RE Review of Personnel Rules
p. 47 Dismissals. This whole section is legally very trouble-
some.
1. The manual mixes rules and procedures, and since it
does that, the first item should be to contact the
City Attorney's office before any action is taken.
2. To whom does this section apply?
3. There should be guidelines for making the decision.
For example:
a. Did the employee have adequate notice of the
improper conduct?
b. Did the employee ' s conduct relate to city
business?
C. Was the matter fully and fairly investigated?
d. Have all employees who acted in the same manner
in the past been treated in the same manner?
e. Is the action by management supported by the
seriousness of the conduct?
f. Is the city satisfied it can win the case? Is
there a substantial recor,1? Remember the
employee's performance rating will be used if
it bolsters the employee ' s case.
4. Adequate notice should be defined. Multnomah County
requires a minimum of one recorded oral reprimand
and one written reprimand prior to any disciplinary
action requiring suspension or dismissal.
5. Can an employee ask for a hearing? Employees should
be afforded the right to an impartial tribunal.
6. P. 48, Disciplinary Appeal refers to the union
grievance procedure. What about employees who are
not in the union? What procedure do they follow?
This needs to be clarified.
7. There are apparently two separate processes. Can a
union employee use both processes? Most jurisdictions
make the employee elect which process he/she is going
r
to follow. The way it is, it could be confusing.
AB:mch
11/12/84
Page 6
O'DONNELL. DATE November 12, 1984
'SULLIVAN do RAMIS
ATTORNEYS AT LAW TO a
Mayor Cook & Members of Tigard Cit Council
1727 N W HOYT STREET y g y
PORTLAND. ORFGON 97209
15031222-4402 FROM Timothy V. Ramis and Adrianne Brockman
tRE Review of Personnel Rules
p. 49 The City Attorney should not sit on the Committee.
P. 51 Reference Checks. This area is problematic. The person
releasing information on the basis of a waiver should be
careful. Any information released should be accurate to
avoid a defamation suit. If the city cannot give a
positive report, it is smart not to give one at all.
P. 55 Appointment Rate. When an employee is hired at a higher
rate, a record should be made as to the reasons for it.
It opens the door for unequal pay arguments. It would
be helpful to have guidelines for such decision-making.
p. 62 No. 2 at the top of the page raises a question.
p. 69 Education and Training. This whole section should be
made subject to the budget. It reads that the city will
pay for education and suggests that it is an employment
right.
p. 72 Work Environment. This section needs qualification and
No. 2 does not seem appropriate.
( p. 77 Paragraph 2. This section, which requires resignation
if it is not possible to transfer an employee because
of marriage, may raise an issue. The section should
define relative and it should use the standards in ORS
659. 340.
Legal Liability. This section should state the limit.
It suggestes there is unlimited coverage.
p. 78 It is true that, if the city is liable, an employee
probably will never be personally liabile; however, to
protect the city, it would be wise to state the coverage
and do it in approximate terms. It should be couched in
terms of giving notice.
p. 78 Soliciting. What is the basis for approval or disapproval?
Standards should be included to assure equal treatment.
p. 78 City Vehicles. The policy statement is unclear.
p. 78 Code of Ethics. Can an employee be dismissed for giving
out information which is public information under state
law, but which, in the interest of the city, shouldn't
be told. The concern is that the paragraph infringes on
CFirst Amendment speech rights at it is stated.
p. 79 Moving Policy. Who are top management personnel?
AB:mch
11/12/84
Page 7
1-, S- v7 CO
m -54 Ci
N _I Wr.d 'ao 0
c a. 'o
ca Gn
O cn -n
Ctj 160 0 3
azca 0 En
U Q � a o
e, ¢ p °' o c � s; 023 a
chi a U ¢ N cm's a m aa)
x m
O oCi ¢ o ai d x ho
a O O "rW� - w m o � o o
n F O a W y U 0 a. C: E- on w
04 W
O co 1 a� 100
Lo u -0
0
rn
Wcn
Fcs
41
z ¢ a 0 a o
PQ °' a
Q CEO d v) PQ b C 7 G�
z 30:
Go '�' aC0 �' b ai y 0 0 41 a� ami a C
.. b.0 •3 .-. v d .n �; o L" 0 a > d �i 41 s U in. Cd o tF^D
x A, �w ds 4) 0 � O o o� a � �
> I � C z m N C cd d vi " d a) � a � ". 3 cn .;� > C vl +� v
ai m ow pow ,, ( > a b .� 4p Gy 3 0 3 . .
at � O -rn y a> poo C; m °' G " 0 3 ami b " m " 0 (n a3) r�
vim, y ac b d.° 6c p• c� >, D 41 tl U W '" •y co
oma, dgz �, o a o °: a n boYa En
C: cn °�' zi� o; '
C O y aoi pin C O cts .C�'C o .g' a O v '' G vii " y •94 p U
d m F. m a u .� q tiO'' C aCi of^d o` O 0. a cn
tD 0.'d v1 +� m m C
0.IW CO y C) bn 0 n A 41 w O 'C o ... a iY' ,d O n
Q 00
O .C �,►3 0. a O -p a 3 > b d o aa).a w y O E 0 d d c� a' m ao
m ai o d'd o �, Y m [ a> Ea .� G o o -d pn 0.ca m
a� n» � +�
n cc d-C3
y.[ U'O a� w cd x a> 5 u d t a> w m 4� +j
+, m > a� Q a'b a) `" 0 ai m y m � as 3 ^d m a� m 3 E
[� .. w.L3do � ao O ypo a w3 �,x gc� ,� .. Ej o
p o 4 cdw ^dcc ca 0 0 4) 4) 9 4 � 0� � z ai � co �b a) 4°
F o .� o 3 -d �U 4) a> a� �• .8 � � � .
a C ami. `' y y0. C o � 'cx � 164 42) q;j °' �, 3 r a" ) O °'^d .� O O .0
a> u a t3 y > eo --, a a a. cn
i-a .� m 0. m a� o w ., .a o -[ CD 0
0 E-1 03 E-4 �' -b ►`. awio,dm � �'b Fca 0 ov, Co � � v yo3
t,y m0wO R db � ., mN C wa� O . .
CD m o y m m o d o n U ca d m
a^'O Q 3 C °� 'AG p `'' vii O A fn *4;:: O'ate +� N .tea C O o~i
14 ww .� O . O a O u 00 � p
� vF � .O d C � 10
3
I
r+ O ci wI 'D vVi .O
a ra 'n 1,C 0.
R G) N 9 I O,,,._, w
�I C " • d
r-, R i, Qy -A n ... � HI�,y Oil av H T;,, cd
as ^d a� .' m
3 y ... R 0. a L�+ aV,, d
•aa `m� E- O co V m O y r..1 C ;I N.'114
.0 o ; A
C9 EA a
R '.+ .�
O p
CL4H HtirVg ';; 9 nRa. Vw0.• � aH d:mH
C> Rokp�RO CD3m R F, >
.,D as ' . aVO
Tpas asR a '9n
ca
e e a o Y e
a�
Ob. aswOw O R oa.Cv p d a� ?
.R y o6� v oe>•
A
•+� H ate. y •o c
ca +a F R +� a�U co '� w H O w d o
> R >> 0. U]', �,.w o f E a p, Cn
�+, R R � nRi m N p V 0 -01 as�y R V I � R08 0,3-0 rn � :3 o m f � o
R V 'G F `'" H v Crn G H O a~i R y anal � � +� r ., a e
.R c6 3) 4r N H V p u .- in m._
V-ty v, p,'v� �.b .R > �,., Rai +� F � � � E�R R .a 5
Rcq
O ObC CZ'* 4 H O OH d ^ h .--F N +'41
.b N N N �. y C .9
O� V p '^ d V 'C W aco ~i CL�. H :. H:>' c c '3
ww yw .� d � W x' p _
y U W C.. R d cC r g
O s>. A m R C'p,^d O F'' S c r E o •' S
O
O('y�eC•D�.. WEWr►-a� NNmw.HH-.amaRRVC� H'+R0.7''i 3-R ►. .+�' pO�r Q~V w>RN�
A •�-H RW3;'aFaE'-a0)) w++ma�s
fooa� avCm r•moteu-
AsU3-y
R RE3 R D t bl) 0vo
06 a3 p b F'" CL V CaH -
O O co Cd y = p V.. > rn dEaVaO +ho -t3 vm , dC. g
0. 0 I C „ "
� aONvcd O
, p Ec
wOycaaV CoO, Wb C4 `''
T • oain CL)
RdCL) d
� aw dCOA ' >
eoN o) eoN
w CIS • C) w0c0 a) (D, r- CO CO as p
acsEXo`�9S
16.
&Sol
Co
F
Q
� f
V
I
T
U
w i
f
i9 b
UhQccQe�4wo°r; ..y+YGO:aaG0.0►apamarCG..�i.)b'aY Ota.[p3.) Q.aOaOCya.)aa�a�aai),1 i's'.YLyo�ac1j)�.E.YYL-a�vv.1�j.�Y'on>�.i' r�1YOyv',�•1.bYaaFo)2,I!_y�va£�p),;•wY[i>ri3.','iaG,i.CaO>�),: 'iYOas Y>~I� wY}c�3sG,i�ii!«a:sn'lisI,�INaat `wp"s^~"�!{!.AYVv�ffyi1�nmptia>N~'c oyauOO
M`7 a`Cynn�CD) O w�yCw i��w�C •.-�.0aV�3>..').3 -iW03O33,;i .�.C+�oC3�•�-;',,''
aO�aOa,.
•'.�-Y YV
p � d° Y a)a)1 ) O C -c o ?0.oao❑'.)0o'
amaaadm[>aGmp..isi,
_ V.
cis � > F OOcC r.E
wO
°° 37as � >p. 1 O ~
CU• aY p ' 'd w. ' W ) c "C1 ,p . � ~ ICU
cc
C CCL a . bo'aa U � ca a) 10 Y Q
wwa1� omCU 0 O p Yus CO 'DY ;; Y
C.vasoo " o Q (U W co a. �0a° 4) an
7. ' � � � cO 0 ca� �� M � co� ' � � �pm> a) ' o )•O ) v CO as a. :06. v O y O a) :
bio as, ca
0rasjN±y
at4 a) a) O Cu a) 0
as p Y a)
m ws o! a);no >, 10• 0,-S! a v . ) >�n 'd +o .o o +1ca a) ) c a) �-0 o
a ' � S.
41 � � Y � 0O O uX am w- y co .41)
w {wi � az wW ca vpsr"E!Y
Yi O o`z `' o7 `
as 0; �' = + aS-OiY .45, tiO O• r
m 4a0a); O 0 C .O(ca;cd O >. a) as r.
aS a 4 + Yo y,
O cob m O i . -cl >> � d -r- uca O p a) - w
u , w ` Y i— L• f. t•. Y W
o p ai 0 as a
^ ' as F z
,-; ry a) A
CU CD cu o ;' ~ O
'C O fn V
.-C a) CO
wa1 > a_ -9-. :71 cz a) '4' a(7) aO
bjD C0
En
asaE--+ �; NO go . 0. W0 I- mCO W cu 4'� O Cu ) Vcu
N 4-- ) W U3 8C>
V a: 0 y as a) 04 d r'F ' '
cs a) 06. 4) oo v ao °d C O° '
CO
m >, co 1~ " N O '' v
bi) I y mp, aaV �Ccu . co cn . co 41 .� aW as !ya _r-. A 0 aC 0 - as cu E 0 0 +' c0
W, 0 oo no >, c) O aY y10
~
cd O 0 m
t� w .> � m G
p ~ p °) ) 'a) ccsav) aO. vy S.. " O o 0cCa
O acO ;D aua) O� Y via
' .O 41
T s t� .O a, n O cu C
sn r. w .� m
Y as 0. O ca 41 OY '+
41 cz 1 `
'
A6cc °° 0OOO E Ea �• as O WN O a7 a Y aQ m w
OpOOas v � 4�d a r
v o
v .�-b a O b r. +' a) >> a7 V -Y a) a3 wr-� e .[ >
0 y 4, r. O O � O c � CO � O-.. a Y � � 4 Cp~ a) L' a)►-+ 13 � � w m °� �
>, 41
•� �' " " 3 y ^C >'y v y I- 'r; ai.O u3i m m �, c =° c G.
co- as 'b race O a~i M^� 'O c+'i i' >,w C1'Y41
> O jam, a a�'i _ Y `3 0
U �'•-+ ^� a .'-+'_' VJ.� h-+ 16. s~ a of w Y a) Cd •..-. as .. V 0 ,G V++
w C 0 Co 4w., O � w a) �w0.� vas N Br � U2� bo cOi 'C a cis •� .>'� .�� Q� c"C �'b X.n � -W � -> :;
t. a+aa,) •"d.y..���ap.+).Yty .tR~. ao1sd _a � w>~4�aN3, � cwa) �a0 �O y �' cOn �. >~ _� .cn'b.��Ja>O~' -+}¢",►..., Uy,..^u..vy$y� �vr UW�me,Va•vcy�.A3vd��°�' 9oc"
vs�.saev1
~ OO _+' ~ 0 w4O cgM.I:- ca -CO as O O
as " O O �", ' � 0
'= 00 ca V 0 0 w -r. o:d 0 c .0
4-1 0 O 0) 41 0.-
16.
.
w ay m
N + 0 +� �= " -0 cuc, C OdO.) .- a. , ao > Y aO
Wa'- 0. w � a-0 a) 0 cti
O O a3 " a! oS.N ) hD� u
oCU W� w , ccaCrA
u
�' � a en
as wo eoaa >,
C C
te`" w0 aa X 0 OC n
ac -d v 4.
(=7 v
�7`pa! p.-d o � s> cO , � vDTcc � i oa�iar
d
N . 4-
HR. O am 4) 4� > a> �.y sam�i o o'S�" d _S�.soG oww �cis cu'Cl nb cc
v a � Nti� 4) n n
I., , '-3 4a 3-0 "d � m ya
oOacu ca O0sOm vC
o � an� a° aoaQ0+ 90 E �, 1 g
U.;
x > " 3 o a °c A �.c,
_
a cd � aA
E'y , ; ¢ cp .) =, +a, O ++ op or
4,1 ciss 93
cn
CIO
U2 >>'i!• >, eo'a^t7 0. a) a) 41 m eo.) y a) y as v
Lo A, v�.c a c. cu� .� ,>~�� ca �, a cu c a m-b Br. W a
a as .....
bz
UIO•I c W c
co N O
W co a on
x �xal
03Q
O
Cl) z ��,, p °' �, v '> a
a _o a'- > cc
opo (a U E" ,dd, a U
CIS cc '= a°.°IZ Q as v
a) f_4 U' d 0' � ao ai °' ~� cc c.
r. d .a7 C �D w C'4 v:'> `v u wv: o ai
d w en
,::
PQ * '
of d r'
oR; 4 a d " Y a~i obm
o. �F' � ooa v o � a
o Ed-+ Q
Q �
U cn o �; o a o °F'
oa c � v - [ a
x ) C:
�mp ai o .� CD
E- .0 x 0 o -a, a,
Fo cu
z q :G .
A.
w
o
cc,c �°�
CIDa> a aw s
Q �a
a
C7 d
z cc � a4
O 4- � i:� V L 'U u- , W N a',E� r-' •O �•'CD
3 � I" -jz! o a'o� � o a � - o ff
>, �C +'-d 4- bn Lo 0 CO2
bo
0 co
ca C! as y .O CD F' L7 [ �'p�O w
oma _CIS -neo Q . ..o �� � `' '> ►. --� u
0 0
012 z
w 0 a 3 0 or c� m e_cd ca � .� L �,SS��n ani 4 3 4p 3 •�
awi .O m C:X m Q) -its ~ ti � ' aa .... 3i~ a�ilO ~` vOi '— d w
O of -C a' ►�. as
'o a� C a) as cc o,U b >, cc � Z O O o o y . o
N v C a S. Q r` .0„O y rd, VJ N a> N N ``"
a, o `i` CLQ y a. v� 3 �'Tic 'b a�
• 7 a.�,>' C C N 4: w - � o O O NIr0. y d a 'T O vi
N +� 'y of ca.b '- ?, Oi •-+ N rte, �. O-� y k ad
I m a. a A tl A
o o o c`� aa. :3 oma � aD o 0 CD � CO Q) a) o W
p CO3a � oCOQ' (D A., � m x' 30 -- £� � +�
U .-. as O a v ec ,n'L7 > N m a, co A a� w eo
y y 0 d O N N
of 0 w �'10 a d�; cc 3 a°'�' °' °' d o 3 a
.c 4) C � v w. o4 >' o a 4a' 4 -c ~ C d C C d 00 CD A w
• a> ,�. a a� w.a � CD cc$
a� ti a>
aj 3 z-C W o .-c 3 3 °3 3 401 ami
03ba Cc4o1 G 06,°Dm.[.1cc
.0 ai -C w , o odl 01NvM
d CJCIS -C CIS
v. ai ., aZ cr .. .: