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City Council Packet - 11/12/1984 TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone wishing to speak on an REGULAR MEETING AGENDA agenda item needs to sign on the appropriate NOVEMBER 12, 1984, 7:30 P.M. sign-up sheet(s) . If no sheet is available, - DURHAM TREATMENT PLANT ask to be recognized by the Chair at the start k, HALL & DURHAM of that agenda item. Visitor's agenda items TIGARD, OREGON 97223 are asked to be kept to 2 minutes or less; longer matters can be set for a future Agenda by con- tacting either the Mayor or City Administrator. 1. REGULAR MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance 1.3 Call To Staff and Council For Non-Agenda Items 2. VISITOR'S AGENDA (2 Minutes or Less, Please) 3. DISPATCH CONTRACT RFP/CONSULTANT REPORT' o Councilor Scott t f 4. BURNAM SEGREGATION DISCUSSION o Bob T. Briggs, Masters Company N.W. , and Mary Burnam 5. CIVIC CENTER PROJECT - Budget & Fee Waivers o Civic Center Advisory Committee 6. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 6. 1 Approve Council Minutes - October 29, 1984 6.2 Approve Board and Committee Appointments 6.3 Approve Insurance Renewal 6.4 Approve Council Calendar - Board and Department Workshops 6.5 Approve and Authorize Signatures: Permanent Storm Drainage Easement - Nathan Shlim - Johnson Street Street Dedication - Jack V. & Madelon M. Hill - O'Mara Street 6.7 Receive and File: Planning & Development Quarterly Report 6.8 Approve Police Copier Bid Award 6.9 Approve Agreement & Authorize Signatures: Washington County Settlement On Interest Earned On Unsegregated Tax Collections 6.10 Approve Partial Release of Performance Bond -- Gallos Vineyard Subdivision - $34,787.40 7. NON-AGENDA ITEMS: From Council and Staff 8. RECESS TO CITY HALL - MOTION NECESSARY 9. PERSONNEL RULES DISCUSSION & ACCRUALS o City Administrator 10. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under the provisions of ORS 192.660 (1) (d) to discuss labor relation issues. 11. ADJOURNMENT (2143A) COUNCIL AGENDA - NOVEMBER 12, 1984 - PAGE 1 T I G A R D C I T Y C O U N C I L REGULAR MEETING MINUTES - NOVEMBER 12, 1984, - 7:30 P.M. 1. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, Phil Edin, Kenneth Scheckla (arriving at 7:57 P.M.), and Ima Scott; City Staff: Bob Jean, City Administrator; Mark O'Donnell, Legal Counsel; and Loreen Wilson, Deputy City Recorder. 2, CALL TO STAFF AND COUNCIL. FOR NON--AGENDA ITEMS - Nothing was added. 3. VISITOR'S AGENDA - No one appeared to speak. 4. DISPATCH CONTRACT RFP/CONSULTANT REPORT a. Councilor Scott stated that all questions are in now and a meeting is being set up fur this week to work on this issue. She requested this be set on a future agenda for further consideration. 5. CONSENT AGENDA: These item- -0 considered to be routine and may be enacted in one motion witho< <parate discussion. Anyone may request that an item be removed by motion for discussion and separate actiun. Motion to: 5.1 Approve Council Minutes -- October 29, 1984 5.2 Approve Board and Committee Appointments Transportation Committee: Chamer of Commerce Rep, Thomas J. Sullivan; Planning Commission Rep, Milt Fyre; Resident NW of ( Pacific Hwy, Joe Schweitz; Members At Large, Robert Kempter, Mark t Padgett, & Lydia Balodis 5.3 Approve Insurance Renewal 5.4 Approve Council Calendar - Board and Department Workshops 5.5 Approve and Authorize Signatures: Permanent Storm Drainage Easement - Nathan Shlim -- Johnson Street Street Dedication - Jack V. & Madelon M. Hill -- O'Mara Street 5.7 Receive and File: Planning & Development Quarterly Report 5.8 Approve Police Copier Aid Award 5.9 Approve Agreement & Authorize Signatures: Washington County Settlement On Interest Earned On Unsegregated Tax Collections 5.10 Approve Partial Release of Performance Bond - Gallos Vineyard Subdivision - $34,787.40 a. Motion by Councilor Bri-.,i, seconded by Councilor Scott to remove item 5.8 for separate consideration and approve the remaining consent agenda. Approved by unanimous vote of Council present. 6. APPROVE POLICE COPIER AWARD a. Councilor Scott questioned the bid specs. Deputy Recorder explained the needs of the Police Department and tied that to the specs which the City used to go out for bid on a copier. Page 1 - COUNCIL MINUTES - NOVEMBER 12, 1984 b. After further discussion, Councilor Brian moved to approve the r three year lease purchase of the Xerox 1048 copy machine with sorter. Councilor Edin seconded the motion. Approved by unanimous vote of Council present. COUNCILOR SCHECKLA ARRIVED: 7:57 P.M. 7. BURNAM SEGREGATION DISCUSSION a Mr. Willard Mendenhall, representing Mary Burnam, requested that they be able to pay for each lot when it is sold. b. Legal Counsel cautioned the Council to check the legality of segregation on an 1_IO which was bonded prior to the 1983 legislative year. y titer C. After further discussion, Councilor Edin moved to remove the preconditions from the approval to segregate the LID to lots in the proposed subdivision, that the segregation be reaffirmed, a fee for lot release of $1,500 be placed on each lot and must be paid as it is sold, further that the City is not limiting any foreclosure options. 'This is to be subject to Legal Counsel's approval after checking state law. Motion was seconded by Councilor Brian. r, t, • , .._< ��_,,..- Approved by unanimous vote of Council present. 8. CIVIC CENTER PROJECT - Budget 6 Fee Waivers a. Valerie Johnson, Civic Center Committee Chairperson, gave a brief report on the work the Committee has done to date, and introduced the architects, Larry Smith and Norm Dull. b. Norm Dull presented the site plan, floor and roof plans, and discussed elevations for the exterior walls. After lengthy discussion with the Council, he introduced Mary Carter-Spies from Lee Loveland, who discussed the interior color and texture finishes and patterns. C. Consensus of Council was to recess to view the models up close. RECESS: 9:15 P.M. RECONVENE: 9:29 P.M. d. Councilor Edin requested this item be held over one week to give him a chance to study the issue further. e. After further discussion, Councilor Scheckla moved to approve the project concept and authorize preparation of the bid packet. Approved by a 4-0 vote of Council present, Councilor Edin (" abstained. Paige 2 - COUNCIL MINUTES - NOVEMBER 12, 1984 9. NON-AGENDA ITEMS: 9.1 Councilor Scheckla stated that he was concerned that Council mail is not getting delivered to Council in a timely fashion. City Administrator stated this has been discussed on a staff level and in the future mail will be opened so that Council can be called. 9.2 Mayor Cook asked if Council wished to have Councilor-elect Edwards attend Executive Sessions and receive full Council packets between now and the beginning of his term of office, January, 1985. Consensus of Council was to give Councilor-elect Edwards all information which is given to Council and to invite him to attend all Executive Sessions. 10. RECESS TO CITY HALL a. Motion by Councilor Edin, seconded by Councilor Brian to recess to City Hall for an Executive Session. Approved by unanimous vote of Council present. 4 RECESS: 9:50 P.M. RECONVENE: 10:15 P.M. ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, Phil Edin, Kenneth Scheckla, and Ima Scott; City Staff: Bob Jean, City Administrator; Mark O'Donnell, Legal Counsel; and Bill Monahan, Director of Planning 6 Development 11. PERSONNEL RULES DISCUSSION a. Staff and Council reviewed the Personnel Rules. City Administrator recommended the Personnel Policies be discussed in open meeting and labor relation strategies be considered in Executive Session. Council is to give written comments to City Administrator prior to November 19th meeting. City Administrator discussed City Recorder position noting the change in functicris since the adoption of the Charter. More information will be supplied on this matter at a later date. 12. EXECUTIVE SESSION: The Tigard City Council went into Executive Session under provisions of ORS 192.660 (1)(d) to discuss labor relation issues. 13. ADJOURNMENT: 12:00 Midnight Deputy City Recorder - City of Tigard ATTEST: - City of Tigard k w/2165A) Page 3 - COUNCIL MINUTES - NOVEMBER 12, 1984 TIMES PUBLISHING COMPANY opal 7-6176 P 0 Anv 3?C MCNE;503)6R4-03Rn Notice BEAVERTON,OREGON 97075 RECEIVEp Legal Notice Advertising City of Tigard • ❑ Tearsheet Notice CITY OF TlGAHt;: P. O. Box 23397 • ❑ Duplicate Affidavit Tigard, OR 97223 AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )as' 1, Susan Pinkley ( being first duly sworn, depose and say that I am the Advertising Director, or his principal clerk, of the T i g a r ri T i m e s a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at —.---T i g a r d ----in the aforesaid county and state; that the _ Puhl i r• Nnti r'P —_ -- a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for I _ —successive and consecutive in the following issues: Subscribed w to b re me this � l g 8 4 Not ry Public for Oregon My Commission Expires: 9/2 0/ 8 AFFIDAVIT -i �. ' TIMES PUBLISHING COMPANY L. 7-6165 P.O.BOX 370 PHONE(503)684-0360 Notice BEAVERTON,OREGON 97075 RECEIVED Legal Notice Advertising C►V - 9 1984 ' City of Tigard • ❑ Tearsheet Notice CITY OF TIGARO , P. O. Box 23397 • ❑ Duplicate Affidavit Tigard, OR 97223 AFFIDAVIT OF PUBLICATION STATE OF OREGON, ) COUNTY OF WASHINGTON, )ss. 1, Susan Pinkley being first duly sworn, depose and say that 1 am the Advertising Director, or his principal clerk, of the Tigard Time s a newspaper of general circulation as defined in ORS 193.010 and 193.020; published at Tm iia rr d-__ —in the aforesaid county andstate; that the �-jay council Regular Meeting a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for- 1 __successive and consecutive in the following issues: Nov. 8 , 1984 ----- ------ Subscribed and aw n before me this Na v• 8 1984 Nj6tary Public for Oregon 1 My Commission Expires: �/2 0/8 8 AFFIDAVIT fiilF . , i 4171. el" ltimf�[LA* AGENDA ITEM # 2 — VISITOR'S AGENDA DATE November 12- (Limited 2(Limited to 2 minutes or less, please) C Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but time may require that we schedule your items for a future agenda. Please contact the City Administrator as to agenda scheduling. Thank you. NAME, ADDRESS b AFFILIATION ITEM DESCRIPTION t 1 i 3 i i l i r i F i l S_ MEMO 10-19-84 TO: TIGARD CITY COUNCIL SUBJECT: DISPATCH QUESTIONS As we agreed. I have submitted my questions to Donna for con- solidating with the other Councilor's questions. As you discuss the proposed study session with Clay Durbin, please keep in mind the other questions which I raised on the 15th. They are: . I would like to have the chief prepare a list of duties and hours that another agency would perform, a list of duties and hours which Tigard police would perform and an identification of duplicated services. . I believe we need to prepare the cost/benefit analysis of transporting prisoners vs. operating holding cells in the new civic center. \ . If there is a possibility of using a central county dis- patch service, should we be purchasing new equipment for the civic center? Sincerely, 4A) Phil Edin 13110 S.W. Ash Dr. Tigard, OR 97223 MASTERS COMPANY NORTHWEST CORPORATION 3 Aft Jefferson Terrace Lake Oswego, Oregon 97034 (Top of Mountain Park,ajoining the Gazebo Restaurant) Telephone:503-635-1441 FINANCING: October 24, 1984 Financing for our customers The Honorable John Cook Mayor of Tigard Members, City of Tigard Council 12755 S. W. Ash HOMES: Tigard, OR 97223 Energy Efficient Gentlemen: and Solar Regarding Mary Burnam Matter Thank you for your hearing me on the meeting of Mary Burnam's Bancroft needs. OFFICE This letter is to make a formal request: To allow segregation of this Q' ')OWNIUMS j_ i --�.debtedness to her lot; with no pre-conditions. I am asking to be on your Agenda for November 12, and have asked Mary Burnam to be there, too, so you might discuss this matter with her, also. WHOLESALERS: Mary Burnam is in great need for financial assistance and she has enclosed a check to the City as a token payment for $12--$1 for each piece--as a demon- stration of her desire to so see that this total debt gets paid and the segregation gets made. Respectfully, DISTRIBUTORS: MASTERS ANY NO THWEST CORPORATION GENERAL Bob T. Briggs, Presid 1- CONTRACTORS: BTB:bh Enclosure: $12 check cc: Mary Burnam MOTELS JOINT VENTURES: BONDED 0 LICENSED 0 INSURED 0 REGISTERED CITY OF TIGARD. OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA ITEM N: AGENDA OF: November 12, 1984 1 i i i iu iA� PREVIOUS ACTION: GATE Sl/uiii�=:�- t ISSUE/AGENDA TITLE: CIVIC CENTER REQUESTED BY: DISCUSSION t CITY ADMINISTRATOR: DEPARTMENT HEAD OK: s:sslss:is:s:ss:ssslss:s:sass:sssiz:saaszaa:Sa=zzs=sass:s:zssaa=ssasssssss::ssssas INFORMATION SUMMARY Attached are copies of the minutes from the September 17, City Council meeting, when the Council last met with the Civic Center Advisory Committee, and of the Advisory Committee's meetings since September 17. During this period the Committee met with the architects six times, a total of 74.2 volunteer hours ` (estimating hours for the November 8, meeting) . l sisiisis!!s!i!:!!liisls sirs lsssis ss!!iii!ss!:iii ssla!i slsis!s!si ssisi is is iss i si s!i ALTERNATIVES CONSIDERED N/A SUGGESTED ACTION N/A H. TIGARD CITY COUNCIL (/r SPECIAL MEETING MINUTES - SEPTEMBER 17, 1984, - 7: 30 P.M. \\ 1 . ROLL CALL: PRESENT: Mayor John Cook, Councilors; Tom Brian (arriving at 7:35 P.M.) Phil Edin, Kenneth Scheckla (arriving at 8:15 P.M. ) and Ima Scott. City Staff : Doris Hartig, Deputy City Recorder; Frank Currie, Public Works Director, Joy Martin, Administrative Assistant and Tim Ramis, Legal Counsel. 2. CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS o Director of Public Works requested Consent Agenda item 7.5 be removed. o Councilor Edin requested City Attorney matter be discussed in Executive Session. COUNCILOR BRIAN ARRIVED AT 7:35 P.H. 3. VISITOR'S AGENDA a. H.W. Lyster, 15625 S.W. Alderbrook Circle discussed the City Administrator's contract stating he felt there was no equity in the contract and requested it be amended. 4. CIVIC CENTER PROJECT 6 0QWaTTEE REPORT a. Valorie Johnson, Chairman of the Committee referred to the project h time lines and stated they were ready to go through the preliminary review with the appropriate agencies. The schematic has been firmed up, all within budget. The project is in balance in each of the areas as to space needs as given to them. o Larry Smith, Architect gave program status as follows: City Hall 9087 sq. ft; Town Hall/ -public meeting space 2400 sq. ft. ; Library 11724 sq. ft and Police 8238 sq. ft. He showed a site model and explained, site, parking, traffic patterns and revisions to the Library space. Total space for the project 31449. sq. ft. o Councilor Scott noted the main entrance should accommodate the handicapped. COUNCILOR SCHECKI.A ARRIVED AT 8:15 P.M. o Architect Norm Dull reviewed special costs, noting with the cut backs and adjustments the estimated cost is $1,698,000 and within budget. o Council, Committee and staff discussed traffic hazard at entrance on Hall Blvd and suggested the speed be reduced. Councilor Scott suggested Council meet with Committee to consider interior walls and C space relationships. Consensus was, interested Council members to attend Civic Center Committee meetings. b. !Lotion by Councilor Brian, seconded by Councilor Edin to accept the Committee report and to direct the Architect to proceed with design development. CITY COUNCIL MINUTES - SEPTEMBER 17, 1984 - PAGE 1 o Councilor Scott expressed her concern regarding space needs at the Police Station with respect to contracting out dispatch services. Consensus was there was still time to address the issue and there will always be Some minor adjustments in a 10 year plan. Approved by unanimous vote of Council present. RECESS 8:55 P.M. - RECONVENED 9:25 P.M. 5. STORM DRAINAGE DISCUSSION a. Director of Public Works discussed Washington County's storm drainage plan, noting the County has been concerned with plan, financing and forming a county-wide drainage utility. He noted the City has already in place a drainage utility for the Fanno Creek Basin and the City is reluctant to s-pport a county utility tax. Council discussed issue and consensus was that staff should continue to attend the County meetings and have input. 6. REVENUE MANUAL DISCUSSION a. Joy Martin, Administrative Assistant briefly reviewed the revenue manual, noting the authority, rates and revenue sources. She then asked Council direction as to whether or not to continue the policy of setting rates by Resolution. She explained how fees and charges are made for specific services, noting this is a refining of the estimate of costs for normal processing of applications for specific services. Council was requested to give direction as what to use as a guide line. Council discussed the matter noting the fees were increased 2 years ago and their reluctance to raise then at this time. Consideration was also given to the impact of the 1-1/2% property tax measure and consensus was to wait for the outcome of the election and then reconsider. Staff to bring back next week specific fees to be changed, showing the per cent difference. o Staff recommended Council approve ordinance removing permit fees from the Tigard Municipal Code and setting the fee rates by Resolution b. ORDINANCE No. 84-54 AN ORDINANCE OF THE TIGARD CITY COUNCIL AMENDING SECTION 15.04.030 OF THE TIGARD MUNICIPAL CODE RELATING TO FEES CHARGED FOR STREET AND ALLEY EXCAVATION PERMITS, CHANGING THE METHOD BY WHICH FEES ARE ESTABLISHED AND DECLARING THE EFFECTIVE DATE AS OF NOVEMBER 1, 1984. C. Motion by Councilor Edin, seconded by Councilor Brian to adopt. Approved by unanimous vote of Council present. 7. PERSONNEL RULES DISCUSSION a. Councilors Edin and Scott commented they wanted more time to review and requested item be on October study session agenda. CITY COUNCIL MINUTES - SEPTEMBER 17, 1984 - PAGE 2 b. Motion by Councilor Edin, seconded by Councilor Scott to table. Approved by unanimous vote of Council present. 8. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. a. Agenda item 7.5 Approve Releasing Funds for Century 21 Properties From Cash Bond Escrow Agreement was removed from the agenda. b. Motion to: 8.1 Deny Pac West Fee Waiver 8.2 Approve Administrator Employment Agreement RESOLUTION NO. 84-67 A RESOLUTION OF THF TIGARD CITY COUNCIL PROVIDING FOR AN ANNUAL UPDATE AND AMENDMENT TO THE ADMINISTRATIVE AGREEMENT BETWEEN THE CITY AND ROBERT W. JEAN, CITY ADHINISTRATOR. 8.3 Approve Council Groundrules 8.4 Approve Closing on Sturgis Property For 9/28/84 At =540,000. 8.5 Appoint Agent of Record o Leonard Adams Agency as Agent of Record through October 1, 1987. C. Motion by Councilor Brian. seconded by Councilor Scott to approve. Approved by unanimous vote of Council present. 9. NON-AGENDA ITEMS: a. Councilor Scheckla requested status report on application for CDBG Grant for relocating mobile homes. 10. EXECUTIVE SESSION 10:20 P.H. a. Council went into Executive Session under the provisions of ORS 192.660 (1)(a)to discuss employment of a public officer. 11. ADJOURNMENT: 10:55 P.M. Deputy City Recorder Attest: Mayor - City of Tigard (DH/1983A) CITY COUNCIL MINUTES - SEPTEMBER 17, 1984 - PAGE 3 CIVIC CENTER COMMITTEE October 4, 1984 MEMBERS PRESENT: Valerie Johnson, Chairperson, Ed Duffield, Craig Hopkins, Carolyn Eadon, Susan Mueller and Dennis Derby Joy Martin, Staff Liaison Norm Dull, Architect firm of Smith Dull John Weeks, Architect firm of Smith Dull Fred from the landscaping division is to: (1) Locate and fix building on site (2) Look at cost of moving donated landscaping goods (3) Find out if we can run drainage into Fanno Creek or if we need to connect to storm drain system Architects are asking for a written report on the soil analysis. Mechanical and electrical department are being asked to detail their areas of the planning. Interiors department is starting to put a possible color scheme together. Planning is beginning the half—street improvement preparations. Architects have met with a City Planner and are preparing for site design review. Process takes about 45 days. Meeting schedule for the Committee was discussed. Our next meeting is October € 18, 1984. We will schedule another meeting November 1, 1984. Tentative meeting with the City Council for final approval on the Design Development phase is November 12, 1984. Cost of standing seam metal roofing vs tile roofing was discussed. Architects research shows that tile is more expensive and probably not going to work as well for our building' s appearance as the metal would. Also, the standing seam metal is more compatible with the proposed window system. Lee Lovlin Interiors will be the interior consultants for our project. Mary Carter Spies will be the representative from that firm. She made a brief presentation showing some of the preliminary types of products they are looking at. Brief report made on the architects presentation to NPO #1 was very pleased with the project. They will be seeing the final plans during the site design review process. $1895.00 has been charged to the Committee in attorney fees. We have a total budget of $8,000.00. Committee decided to meet next Thursday, October 11th at 5 P.M. on the site to look at some interior colour samples in the natural light. Meeting adjourned 9:45 P.M. Visitors: Irene Ertell, Walt Munhall, John Sedey, Keith Phelps, Ron Royse, R.B. Adams, Kelley Jennings, Alice Carrick, Robert Wheeler, Barbara White CIVIC CENTER PROJECT ADVISORY COMMITTEE OCTOBER 11, 1984, 5:00 p.m. CIVIC CENTER SITE ON HALL BLVD. AND CITY HALL 1. CALL TO ORDER AND ROLL CALL: _ cZValerie Johnson (Chairwoman), Carolyn Eadon, Bob Carn, Craig Hopkins, __Susan Mueller, Edward Duffield, _Dennis Derby. 4. OTHER BUSINESS 5. ADJOURNMENT \ a s 1 1 f i (607p) TIGARD CIVIC CENTER COMMITTEE October 18, 1984 Meeting convened at 7:40 P.M. by Chairperson Valerie Johnson. Committee members present were: Susan Mueller, Bob Carn, Ed Duffield, Dennis Derby, Carolyn Eadon, and Valerie Johnson Chairperson. Present from architectural firm: Larry Smith, Norm Dull, Mary Carter Spies-Lee Lovlin Interiors. Also present statt liaison Joy Martin. Visitors: Walt Munhall, Barbara White, Irene Ertell. Update of a budget draft was presented by Joy Martin. 1l Norm Ratith then explained the construction costs of the project. During construction the contractor will be responsible for monthly reporting to the firm of Smith 6 Dull. They in turn will report to the Committee. Property closing was final October 17, 1984. The city is now the proud owner of the site. Project update of the consultant's activities was presented by Norm Dull. His Cpresentation was accompanied by a written outline. Apparently there had been some misunderstanding at the October 4 meeting in regard to the Committee's action regarding color palettes. The Committee had felt they had offered "direction" in a color choice, but the interior designers had interpreted that as a firm choice and were building on that assumption. That misunderstanding has now been clarified. A meeting for input from staff and library has been held. General consensus from them is a blue and grey scheme, with a brighter accent color. Their comments and suggestions were relayed to the Committee by Norm Smith and Mary Carter Spies. After reviewing color paletes again, the Committee directed Mary to start developing the green-gray pallet. She will come back to us with specific wall color, carpet and tile samples within that range. Joy Martin informed the Committee of the formation of the 7 member "interior 6 furnishing Committee". This group would be comprised of one member from each department; one at-large member from the community (with office interior experience) and one member from the Civic Center Committee. The formation of this committee was an administrative decision; all they are asking from the Civic Center Committee is a liaison. i t l CIVIC CENTER COMMITTEE October 18, 1984 Page 2 i The Civic Center Committee is disturbed by this administrative decision. The E Th Cet a cost estimate on hiring the service done by the City made no attempt to y a interior consultants. The committee will send a letter Lee letter tothe a e city naming a liaison and suggesting they consider using color selection. Valerie will attend the first meeting. Smith—Dull is recommending a carpet flooring in the public meeting area. This recommendation is based on the benefits of warmth, acoustics, and cost. The Committee adopted this recommendation. Norm Smith discussed exterior colors and textures with the Committee. Committee will meet next Thursday, October 25, to discuss revised drawings of the entrance way. Meeting adjourned 10:20 P.M. (pm/0630p) l A CIVIC CENTER MINUTES October 25, 1984 5:30 PM `+ MEMBERS: Valerie Dennis Susan Craig STAFF: Joy Martin, liaison Irene Bobby Norm Dull John Weeks VISTOR: Walt Munhall 1. Entry Options ssed for the purpose of giving the architects some Entry options were discu direction for preparing their cost estimates. model of the lobby and entrance area to the building, the Using a working The architects presented two committee directed options for the entry. between the the architects to pera3le the "stepped' version of a covering suggestion to library and the town hall/administrative area with the Sugg The extend the covering op behind the ,face"ovide some coveredaarea ebothdfor traffic bin the et een the reasons are ( ) public meetings, (b) to attract buildings and for the citizens ato thngpk as well as to the buildings people approaching the building i through the design of the roof , and (c) not to build a structure which appears "heavy" and dark. 2, Other Business a. Windows were discussed briefly with the committee deciding to wait till general�c^ed stomates some tes for different ff Brentable windowstion. the Concerns are available. Staff express the the teak exterior-mahogany interior are the ease in cleaning o and con windows without damaging the wood with chemicals, both p feelings on the overall appearance, the desire to have commercial ood lends to the building, and grade materials, the warm appearance w able Alternatives idiscussed es the budget if are alinpe are aluminum outside not adifferenttypefor the sides along the park, or different aluminum types. b. Natural light in the lobby. At this time there is one row of windows extending the distance of the 11 spine" side. The ne" on the north committee expressed willneed sire to add addeda row to the south side also and the costs that wil C. Colors in the interior. This will be discussed at the next meeting. 3. Adjournment at 7:15 PM. (JM:bs/0633P)Qm CIVIC CENTER ADVISORY COMMITTEE MINUTES November 1, 1984 1. CALL TO ORDER by Chairwoman Valerie Johnson at 8:15 P.M. Members present: Susan Mueller, Craig Hopkins, Dennis Derby; Staff present: Joy Martin (liaison), Bobby White, Liz Newton, Karrin Hawes; Visitors: Walt Munhall; Consultants: Larry Smith, Norm Dull and John Weeks with Smith/Dull Partnership, Laura Hill and Mary Carter Spies with Lee Loveland Interiors. 2. PROJECT REPORTS by consultants. Presentation of cha es b the architects using updated floor plans, elevations, and mechanical drawings. Issue discussed by the committee follow: a. Town Hall Meeting Room: Committee requests the architects divideto design the structure so the City can add a folding partition the room. The ceiling in the room is vaulted. b. Police Department: The plan shows the deletions made in order to 4 balance the budget in the schematic design phase, including most cabinetry, a partition, and sinks. joy Martin stated that some of these items are necessary for the daily functioning of the department and that Chief Adams is discussing some trade—offs to include, and stay within budget. C. Library Department: The closet for the sprinkler system is in the circulation area, opening into that area. Discussion followed on the i possibility of relocating the closet. Also the entry into Irene's office is behind the circulation desk. The Committee asked the architect to reexamine both of these issues. d. Windows: The number of windows were questioned in terms of heat los s and costs. Preliminary costs were presented for operable inoperable windows. Liz Newton explained that many of staff want operable windows in part th the current system th due to the lack of air circulation wiiven�days inconsistent temperatures throughout the offices on any g These conditions create health problems and result in a loss in productivity . Anticipated inoperable costs are: inoperable aluminum is 51813 less th a operable wood, operable wood is $6200 more than inoperable wood, aluminum is $127 more than inoperable wood. Discussion continued timbL later in the meeting. Presentation by interior designers_ of color boards. The color boards are intended to (a) have a basic neutral background color, which is gray and its variations, and (b) adding col�orflex ble.environment stressed that withathe int and accents designed to be warm and r t PAGE 1 — CIVIC CENTER MINUTES — NOVEMBER 1, 1984 e neutral basic, there is a strong need for adding color. Discussion the consultants to continue and to followed, with the committee directing bring back to the committee samples of accent colors. Windows. Dennis Derby made a motion, seconded by Craig Hopkins, to have for inoperable windows. Reasons are costs, efficient use of the heating/cooling system, increased control r the the architects design temperature and air circulation. Additional discussion by staff were the he deficiencies in the current system, concerns and the need for to avoid t sufficient fresh air. Motion carried unanimously. The architects reported that there should be no Wood versus aluminu odiscussion followed on the impact of window cleaning chemicals on the wood. Estimated Costs for the wood windows discoloration or harm to the wood• are expected from the manufacturer in the next couple of days. 3. NEXT MEETING is November 8, 7:30 P.M. at the Tigard School District offices. The agenda includes the budget and final preparation for the City Council presentation on November 12. 4. ADJOURNMENT at 11:00 P.M. Joy Martin / (JM;pm/0636p) PAGE 2 — CIVIC CENTER MINUTES — NOVEMBER 1, 1984 CITY OF TIGARL). OREGON COUNCIL. AGENDA ITEM SUMMARY AGENDA OF: November 12, 1584 AGENDA ITEM M: DATE SUBMITTED: 11/8/84 PREVIOUS ACTION: ISSUE/AGENDA TITLE: Civic Center Project - Fees REQUESTED BY: DEPARTMENT HEAD OK: CITY ADMINISTRATOR: as:ssa:.zas=.s:sa=-------sss:=a=s= ==:=a=====a. ........... INFORMATION SUMMARY Attached is a breakdown of fees for building, planning and engineering services to the Civic Center project. At this time, the project budget does not include fee charges for. City services. The decisions to be made at this time are: 1 . Whether or not to waive the fees to the City. ! 2. Whether or not to request the other jurisdictions to waive their fees for the Civic Center project. The project will of course, obtain the required permits, the only question is the fee. ------------------W-------------------==s-s s=--------------.==-------------_---ALTERNATIVES CONSIDERED 1. All fees to be charged to the project, which will require rebalancing the project budget. 2. The City fees to be waived, with remaining fees to be paid from the project budget. 3. The City fees to be waived, with City Council requesting waivers from the other jurisdictions. Until there is a resoonses_ the project budget -KLLL need to include these fees__________ SUGGESTED ACTION 1. A motion to waive City fees. 2. A motion for Council to make requests to the boards or commissions of Tualatin Rural Fire Protection District, Unified Sewerage Agency, and the Tigard Water District to waive fees for the Tigard Civic Center Project, and include these fees in the project budget until responses are received. November 8, 1984 CITY STATE FIRE U.S.A. WATER FEES FEES DISTRICT FEES DISTRICT TOTAL Building Fees Site Work $ 358.00 Building Permit $ 558.00 22.40 State Charge* $ 22.40 362. 70 ; Plan Check 3G2.70 Building ,775. $11,100.00 13 875.00 200 ** Sewer $3,300.00+ 3,300.00+ Water (2" meter Fire hydrant) 50.00 Inspection Fee 50•1)0 3,433.00 Building Permit 3,433.00 137. 32 State Charge* 137.32 2,241.35 Plan Check 2,241 .35 1 ,373.20 Fire, Life, Safety $ 1,373.20 5,805.00 S.D.C.-Street 5,805.00 2,750.00 S.D.C.-Storm Sewer 2,750.00 Planning Fees 570.00 to Design Review 570.00 300.00 �•,lnor Land Partition 300.00 Engineering Fees 1 ,600.00 Plan check & Insp. 1,600.00 $20,445.05 $159.72 $1 ,373.20 $11 ,100.00 $3,300.00 $36,378.00 * Collected if city fees are collected. ** Plus added calculation of fees for line work MEr1k)RANDUM CITY OF TIGARD, OREGON TO: Mayor and Council November 8, 1984 A FROM: Loreen Wilson, Deputy Recorder vlll SUBJECT: Agenda Item # 6.2 �'"` The Mayor will hand—carry information Monday evening to the Council meeting for this item. lw I f f f i MEMORANDUM j` CITY OF TIGARD. OREGON l NOVEMBER 9. 1984 TO: CITY COUNCIL FROM: JOHN COOK, MAYOR SUBJECT: Board and Committee Appointments The following persons were intervieweddia Balodis for the randpRobert Kemportation tertteT eir Schweitz, David Funk, Vlad Voytilla, Ly interest applications are attached. I am recommending the following appointments to the Transportation Advisory Committee for your approval: o Mayor or Mayor's Designee ? 0 Chamber of Commerce Rep. Thomas J Sullivan, Atty 0 Planning Commission Rep. Milt F re O Resident NW of Pacific Hwy. Joe Schweitz (Tri-Met) O Resident SW of Pacific Hwy. SVacant for now) 0 At-Large Member Robert Kempter (Bicycle) O At-Large Member Mark Padgett (E D ) O At-Large Member L dia Balodis 0 At-Large Member (Vacant for now) The following persons were interviewed for he onon, and Wanly on th lyEconomir ic Development Committee: Michael Grisz, Greg N interest applications are attached. r appointment to Mr. Bob Nunn's vacant, I am recommending Greg Newton fo resident, at-large position. If Council approves appointment of Mark Padgett to the Transportation Committee, he will serve out his current term on Economic Development through this December. That position can then also be filled along with the retraining Transportation positions and Jerry Edward's soon to be vacant Budget Counittee position. RECEIVED Zy 1984 CITYOFTIOARDCITY of JIGAKo CITIZEN COMMITTEE INTEREST APPLICATION NAME: Sp P J C. It L'-' � �'i DATE: ADDRESS (RES.): 1/o�n S[.I,CeCTt��nWLr� /T�J�rL� RES. PHONE: ADDRESS (BUS. ): YD/oZ 5F /7-tI' rr ( T-, -/1e0 BUS. PHONE: LENGTH OF RESIDENCE IN TIGARD: r ' SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? 7 75 SLcJ Cc ,Ay6n fq,---4 97,-La-- EDUCATIONAL BACKGROUND: y. cL�od �,i� �; 6 ze OCCUPATIONAL STATUS AND BACKGROUND: T{ -� �� 51'1 e . e Gc>{ •ti�" 3v rs /&r HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? V Y S O IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? E PREVIOUS COMMUNITY ACTIVITY: N/pe OJ ► 8 S ORGANIZATIONS AND OFFICES: /��A Qom(, �(.fit.��i.•�� -� �="�'-"^ f'1" O J L& 13 �Y i Yr OTHER INFORMATION (GENERAL REMARKS) : {s4 1 CBOARDS, COMMITTEES OR NPO INTERESTED IN: --------------------------- Date Received at City Hall Date Interviewed % = H; Date Appointed Board, Committee, or NPO Inside City Outside City (0346p) CITYOF TIOARD CITIZEN COMMITTEE INTEREST APPLICATION NAME: David A. Funk DATE: Oct. 17 1981! — ADDRESS (RES. ) : 11h ;2 S ` I 1 5t]a Ave RES. PHONE: 620-5215 ADDRESS (BUS. ) : (same) BUS. PHONE: it LENGTH OF RESIDENCE IN TIGARD 12 years SUGGESTED BY: former res!C—r.t WHERE DID YOU LIVE PREVIOUSLY? Nl: rortl,-nd and rarkrose EDUCATIONAL BACKGROUND: Grr)duated Tir,ard Union Hi h 192�-6.T G , e from Northwestcr S OCCUPATIONAL STATUS AND BACKGROUND: tate Hearings officer. t FreviouslY Practiced law in rortl^nd for 16 yegrs HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? NA IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? { PREVIOUS COMMUNITY ACTIVITY: When m--v children were oun I was active in PTA as well as both Boy Scouts and Girl Scouts. :iben I nractic d law 4 I served on two committees of the Ore on State Har ORGANIZATIONS AND OFFICES: uregon State bar, B P U.i: ^nd Eagles i 4 t OTHER INFORMATION (GENERAL REMARKS) : I origin y ^�' a *o "i oarc3 i n '10,31 Attends d Charles Ti ar grade school and `i'ia' rd H " area in 1936 to join the Navy. C BOARDS, COMMITTEES OR NPO INTERESTED IN: Transportation Cormnitte. n or Planning Commission. --------------------------------------------------- Date --------------- Date Received at City Hall Date Interviewed Date Appointed Board, Committee, or NPO Inside City Outside City (0346p) `'�CE�VEO ��T � Y lyN4 ;� CITy OF j�GAh'0 CITY OF TIOARD CITIZEN COMMITTEE INTEREST APPLICATION NAME: Vlad jj.Voytilla DATE: 10/24/84 ADDRESS (RES. ) : 16208 S.W. Bridle ;Tills Dr , Beaverton RES. PHONE: 642-5157 1 Fth Ave SPiaar_ - nr 97223BUS. PHONE: 639-3101 ADDRESS (BUS- ): 15300 S [I 1 _ LENGTH OF RESIDENCE IN TiGARU: n/a SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? Portland, Corvallis, and Palo Alto, California EDUCATIONAL BACKGROUND: Elementry thru High School - Palo Alto, California. college - Oregon State University 1972-77 OCCUPATIONAL STATUS AND BACKGROUND: .tanager, Department of Planning and Design - Tualatin Development Company (Refer to "Other Information" section below) s HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? 6 years, 4 months IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? n/a PREVIOUS COMMUNITY ACTIVITY: Member Board Of Directors Nash. Co. Unit American Cancer Society; Director .of Public Education Committee; Wash. Co. Unit American Cancer Societ . ORGANIZATIONS AND OFFICES: Member of Tualatin Valley Economic Development Corp; Member of Urban Land Institute. — 5 i OTHER INFORMATION (GENERAL REMARKS) : My re spo Land planning, unit design Froiect feasibility mon change cIan changes, project Approvals Oregon State Real Estate Approvals., Experiences includes working with Clark Count Washin ton• Multnomah -q-ounty Washington County, Marion County; and Cities of Tigard Portland Beaverton, , Keizer, and Tualatin. BOARDS, COMMITTEES OR NPO INTERESTED IN: Economic Development Committee --------------------------------------- ---------- ---------------------------------- Date Received at City Hall Date Interviewed Date Appointed Board, Committee, or NPO Inside City Outside City (0346p) RECEIVED 24 0 C i 2 ;' 1984 CITY OF TIGA' RD CITIZEN COMMITTEE INTEREST APPLICATION CITY OF TIGARD riijKco !s � � l� DATE: NAME: _ RES. PHONE: � 3Y — ADDRESS (RES.): ! b / S LV ! C/ J_3 BUS. PHONE: ADDRESS (BUS. ): - 'J LENGTH OF RESIDENCE IN TIGARD: M Q F L f-f /`1 �7 SUGGESTED BY: — 7�• WHERE DID YOU LIVE PREVIOUSLY? EDUCATIONAL BACKGROUND: OCCUPATIONAL STATUS AND BACKGROUND: F 7-1 l,L- 0-P& L AT HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? S EF✓I F�L� 17� r IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? PREVIOUS COMMUNITY ACTIVITY: L t E-V L UT-r-f ;7 U ! ORGANIZATIONS AND OFFICES: P7�'t Lem. V/L� {�lZ� SID�tiT Ld ti' OTHER INFORMATION (GENERAL REMARKS) : UC A .�� n1 �l✓�"/ %c�i��ry _ i � (N ,N� �r �!L.t�i/tic� BOARDS, COMMITTEES OR NPO INTERES'T'ED IN: Q� S i Tt __ ----- _ ! T✓, �P JAt? r -- C -------------------- UJD Date Received at City Hall Date Interviewed Date Appointed Board, Committee, or NPO Outside City Inside City (0346p) RECEIVED OCT 1 ? 1984 I CITY OF TIGARD CITY OFTIGARD CITIZEN COMMITTEE INTEREST APPLICATION NAME: Robert W. Kempter Jr. DATE: October 9. 1984 ADDRESS (RES. ) : 12480 S.W. 129th RES. PHONE: _§22=127_L_ BUS. PHONE: 620-1720 ADDRESS (BUS. ): 7150 S.W. Sandburg Rd. a 839 LENGTH OF RESIDENCE IN TIGARD: 1 yr 7 mo. SUGGESTED BY: Mike Scott WHERE DID YOU LIVE PREVIOUSLY? Garden Hose. Raleigh HillerM ortheast Portland_ EDUCATIONAL BACKGROUND: B.A. Secondary Education, English, OCE 1971 _Business coursework 45 hours, PCC; Computer Software coursework 18 h_rs. PCC OCCUPATIONAL STATUS AND BACKGROUND: Presently in the Bankcard Department of Pacific Western Bank. Previously with Portland Radios and Oregon Mutual Savings Bank. HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? 3 yrs 2 months. / IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? ` Participant in Amateur Radio emergency PREVIOUS COMMUNITY ACTIVITY: P preparedness exercises and other events. ORGANIZATIONS AND OFFICES Oregon Tualatin Valley Amateur Radio Club member. Chairman, Campus Emergency Communications CoMn167-�1 . OTHER INFORMATION (GENERAL REMARKS) : I am a daily commuter across_ Tigard, vitally interested in the economic health of our the liveability. I have been a bicycle commuter in the user nd wnL7d be_ now save for a dress code which will not allow it Other interests include the Tigard Library. sailing and church activities BOARDS, COMMITTEES OR NPO INTERESTED IN: Transportation Advisory Cosi t Lee �. ---------------- ------------------------------------ -------------- Date Received at City Hall Date Interviewed 1/ 7 // 8 Date Appointed Board, Committee, or NPO Inside City Outside City (0346p) v RECEIVED 0 CT 1 '1 1984 IL CITY OF TIGARD C CITY OF TIGA- W CITIZEN COMMITTEE INTEREST APPLICATION -61Phfig" NAME: 1�*RK /a'6�1-1 DATE: ) -/C/'z / c ADDRESS (RES. ) : J 11L-70 fC,l qf-6' RES. PHONE: ADDRESS (BUS. ) : b� (d BUS. PHONE: LENGTH OF RESIDENCE IN TIGARD: .T rN'S SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? C5G �70/J Y 4 EDUCATIONAL BACKGROUND: i OCCUPATIONAL STATUS AND BACKGROUND: (9W'✓E e SKY KING TELESCOPES i BINOCULARS TAN ASBOURNEZT00 NW 185TH PURTUMOR27M 50342€38474 HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? ' ( IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? /lIU 1 PREVIOUS COMMUNITY ACTIVITY: ORGANIZATIONS AND OFFICES: OTHER INFORMATION (GENERAL REMARKS) : ` 76 At 'IOARDS, COMMITTEES OR NPO INTERESTED IN: -------------------------------------- --------------------------------------------------- Date Received at City Hall Date Interviewed Date Appointed Board, Committee, or NPO Inside City Outside City (0346p) LAW OFFICES OF PATRICK J. FURRER ATTORNEYS l COUNSELORS AT LAK' P.O. BOX 23414 9185 S.W. BURNHAM STREET TIGARD.OREGON 97223 Patrick J.Furrer Area Code 503 Michael.1.Scutt Telephone 620-4540 Marcia L..)ory October 1, 1984 Mr. Bob Jean City Administrator City of Tigard 12755 S.W. Ash Tigard, Oregon 97223 Re: Transportation Advisory Committee Dear Bob: Enclosed herewith is a Citizen Committee Interest Application for Thomas J. Sullivan. At its September 25, 1984 meeting, the Board of Directors of the Tigard Area Chamber of Commerce adopted a motion proposing Mr. Sullivan as the Chamber's representative to the above-referenced committee. As always, should you' have any questions regarding this or any other matter, please do not hesitate to call. If further members of the committee are required, please so advise and I will see that additional individuals are contacted. Very truly yours, Michael J. Scott MJS:kd Enc. Y .. ..F CITY OF TI47ARD CITIZEN COMMITTEE INTEREST APPLICATION NAME: Thomas J. Sullivan DATE: Sept. 20, 1984 ADDRESS (RES. ) : 1105 S.W. 72nd #2, Tigard RES. PHONE: 639-6410 ADDRESS (BUS. ) : PO Box 23804 , 12900 S.W. Pacific Hwy BUS. PHONE: 620-8702 LENGTH OF RESIDENCE IN TIGARD: 3 years SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? Portland EDUCATIONAL BACKGROUND: B.A. University of Michigan J.D. Lewis and Clark OCCUPATIONAL STATUS AND BACKGROUND: Attorney, Self-employed HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? PREVIOUS COMMUNITY ACTIVITY: President, Board of Directors, Milk and Honey Coop Board of Directors, Tigard Community Youth Services, Chamber of Commerce ORGANIZATIONS AND OFFICES: OTHER INFORMATION (GENERAL REMARKS) : CBOARDS, COMMITTEES OR NPO INTERESTED IN: Transportation committee ------------------------------------------------------------ Date Received at City Hall Date Interviewed Date Appointed Board, Committee, or NPO Inside City Outside City (0346p) 0 � Cf TTi OF 1117ARD CITIZEN COMMITTEE INTEREST APPLICATION elty0 qRD NAME: _ IGH L A Glelt 2 DATE: IO�ZyIay ADDRESS (RES.) : J935 SO " Lt r1 1722/ RES. PHONE: 439-Zozi ADDRESS (BUS. ): loot Su) F,fN. A,,e S.,lie Zaaa Pe.+le..d 97264 BUS. PHONE: 2ZS-1(,Z(, LENGTH OF RESIDENCE IN TIGARD: ZrS SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? Rech CrL`Is grGp i EDUCATIONAL BACKGROUND: Masters Of Ta►rntinr\ - Armon Safe Untme.aity, 1979 Ba�{.a_lsr e� Seier+rr ( �rr...�..4r..91-Ar:Ztwnn Stott UA:J ri:i-.. X474 OCCUPATIONAL STATUS AND BACKGROUND: SAL J - A +1\JI Ye.,..� Co. MnrIAAlr �ts�� Jb,ir Qe_GAJInt\n1A t HOW LANG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? 3 IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? € PREVIOUS COMMUNITY ACTIVITY: 110k..e irk T'e oral FrieftAc n4' doh lfiraw'r Nus JAS i tress lrlr O$LvA Taut RLM\Lre $�F+Wnra ivbrsrA�r.i�at_' .laninr AL,M e,aa mln+ Ars jle-* fLA2intei LAAtd IisA♦ 0ft5w— ACCeuAia -Q,w�S i the R,bliL �tt/tStj JwPuw-An�sr:co see.te♦y �^ensber ORGANIZATIONS AND OFFICES: See exbadt i OTHER INFORMATION (GENERAL REMARKS) : Q*V% -'re.e y intent+tel in 6' e--onin a - i jnrplvrrl i A T:nae1,,_ ALtI tits �`��( b_� p..Ad 11C onael For +4%r ` T i E�nA.ri L QrV�IanML.�f't r..r,. Met i` tioYlTMGlstt r� se y Af X Jn /n � Axtaun'fan+c' 'fa *btI P.,Jr \L X-Mteres* repoe Lneantlye-s �{��s.h\ = WCUL t11e "ALleg"pn e%£ +ke- Oresat.L. / BOARDS, COMMITTEES OR NPO INTERESTED IN: E ,t,\;� �ev�� . �,r'.';1tr� ----------------------------------------------------------------------------------------- ; Date Received at City Hall Date Interviewed Date Appointed Board, Committee, or NPO Inside City Outside City (0346p) INVENTORY OF CI'i.IZVNS 1984 Su�srrested for Community Scrvicc " DA'L'E G✓�-��n 2, /9�`� — _ Cr+L�Yti GQn �...,�r RES. PHONE 620 -f NAME � BUS. PHONE zZY-3386 ADDRESS_ X1575 ) LENGTH OF RESIDENCE IN TIGARD Z SUGGESTED BY WHERE DID YOU LIVE PREVIOUSLY? vavo _ EDUCATIONAL BACKGROUND OCCUPATIONAL STATUS AND BACKG UND — PREVIOUS COMMUNITY ACTIVITY f f ORGANIZATIONS AND OFFICES OTHER INFORMATION (GENERAL REMARKS) _ -n k"..tii JJ .tiJ110 4A BOARDS OR COMMITTEES INTERESTED IN i -----------------------------------------------Bate Interviewed ala S:30am Date Received at City Hall _ Date Appointed Board or Committees }� 1 INSIDE CITY OUTSIDE CITY February 23, 1984 Mayor Wilbur Bishop c/o Bob Jean Tigard City Administrator Dear Mayor Bishop: Re: Ti and Economic Develo ment Committee I am writing to let you know of my interest in serving on the Tigard Economic Developent Co ontthe•com- understand that there is an at-large position mittee that is as yet unfilled. Please consider this let- ter as an application for that position. There are several good reasons why I should be selected to serve on the committee. By virtue of my edu- rofession, I will be able to contribute import- cation and pant knowledge and experience to the committee' s work. I ( am a lawyer by profession and practice with the law firm of Stoel, Rives, Boley , Fraser & Wyse in downtown Portland. I practice principally in the areas of corporate, tax and securities law. My education and work in these areas in particular should be Valuable to the committee. I am told that there are as yet no lawyers on the at committee. It seems to me that it is importantitat least one person on the committee be a p in order to bring that important perspective to bear on the work to be done by the committee. I also have two undergraduate bachelor degrees in mathematics and accounting. My training in accounting gives ns me a special understandingheof the developmentaandagrowthlofrbusiness. which are criticalcalto My wife and I have been residents of Tigard since we first moved to Oregon almost two years ago. I believe that two years is long enough to become familiar with the community and the surrounding areas while at the same time I would provide a fresh outlook on the problems the committee will consider. Finally, I am personally interested in assisting < in the planning and development of business in the city of Tigard. Tigard must be prepared to effectively compete against its neighboring cities in the effort to attract and retain its share of the new and existing businesses in Page 2 February 23, 1984 Washington County. I believe I could assist the committee in a unique way in this effort. Please let me know if you have any questions or desire additional information. Very truly yours, Greg y�lark Newton 115 S Hazelwood Loop Ti rd Residence: 620-1356 Business: 224-3380 l C GITYOF TIGA- M CITIZEN COMMITTEE INTEREST APPLICATION NAME: Iflf�Lt ��M . �►JA)El,l,� DATE: lo-15 -84 ADDRESS (RES. ) : )01b5 SYV gt,AuC biAMoN D NA`I RES. PHONE: r6Zo- g6Ot ADDRESS (BUS. ): 10130 SW k11i1i18oc, ��o'�P BUS. PHONE: b31g'7/70 LENGTH OF RESIDENCE IN TIGARD: I yfz - SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? 6INGIf►�l1Akrl ' 01-f w p EDUCATIONAL BACKGROUND: P /+ 4IAUAJTIriI l \4oL,,4 D a =I�, e J�ALTIMDeE '4 or 6.f Ex&M INATI.014 PASSeD ,TO Re F►N ISHEO -- OCCUPATIONAL STATUS AND BACKGROUND: Cpn}T120L1,r;�� EN 'LOCI o�Poo ATLoI�I , k14 0F�4� pF TAUU-N AUTOMArlonl 5�57rrMS�✓nI, N1��Ic,A�D , � yR Z'/i yes. CvtiT,2oCle�1Z u,v'}2 if�-vr (�m int SFbFS�1n1C �NC►NN��I�� HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? `fCArz- { IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? CAoVtDA1YS&AR(Z-s PREVIOUS COMMUNITY ACTIVITY:l�UGA0T' roK ��fJ4t�l� �� AS140o. "TbON -DK- Cr I,nnRfQ OF 1 1 C,AM 5,0ZT 194 3I' oARo o}PPoluisV�) A►A-Ofa 4PPUCANT fi�60 ffif 6 OF LY, TOT INJEQI IMeD d^ ORGANIZATIONS AND OFFICES: �E�/IgL�TL NATIgJA{. a`�SOGY rIpN aF Au cx3TNJTS S02VE1) 61J&AVO Cf--btecTGr IgS3 IJ Ciucl�►uF�Tl ��Nf�ous til�lL1�2-Y' �NN►NG EXrcuTiues 1'ir-- AN ►u04vfiN r (AiL,0� & -Sf2IM6 1984 Fim �►c�p-T�At,Atl -stt�v�soo� �E,'Yau�-aitR�Yts OTH R INFORMATION (GENERAL REMARKS) : IOTEV-EwSrS LJG- tQ- VAAQ05 AMQ 6CU 5 fumee !�RoWTVk I� ON WU.Ls©oO KEGi1) 1D - L- AN D 6 jju IT HAS kXX WOWK) 13�M' 1X 15 up V or, TAt-)6c vel Ho cPZE 7a MA Ke SLA-1 1 MAKI)15 W: 1Mj-µ tS Pt A►JNED I r T 'S 60\XAT f 15 �KePT AT AICtu SWA06A2DS .AND IT CWTJOfts TD 15 "UVA R3Lr—'% AS WE MOV15 IwD -fK ti>%xT ixCAU6 BOARDS, COMMITTEES OR NPU INTERESTED IN: '!?Auult46( Cc tIG U�lO( IENT lAA1�(�F(�I A-uso - ET o0lAMcZTE197 crr =�- =S_ Date Received at City Hall Date Interviewed Date Appointed Board, Committee, or NPO Inside City Outside City (0346p) CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: Nov. 12, 1984 AGENDA ITEM iF: 3 DATE SUBMITTED: Nov. 8, 1984 PREVIOUS ACTION: N u ISSUE/AtiENDA TITLE: Insiir ancc Renewal, Comprehensive Liability, Umbrella REQUESTED BY: Doriaa Hartig Liability and Property DEPARTMENT HEAD OK: CITY ADMINISTRATOR: zzzaa:aassssa:::a:saaaaa aazszass:saza�=asza azzaaz a=aaaza az saaaaaazaz:sss:=a:aaaaz INFORMATION SUMMARY The city's insurance policies expired on November 5, 1984. The Leonard Adams Agency, the appointed Agent of Record, has secured quotes from the following companies: J.G. Newman Package $24,224.00 City County Insurance Services $33,705.07 t As Mr. Dooney's cover letter indicates, the insurance market is drying up and many companies are leaving the State. The coverage cAhich would be provided by J.G. Newman/National American Insurance Group is as broad as past coverage. Staff concurs with Brian Dooney's recommendation to continue coverage with J.G. Newman/National American Insurance Group. sssssssaasssssssssss:asssssss:ssssasssssasssas:sssas:s:sssass:ssssssassssassssssa: ALTERNATIVES CONSIDERED ssssssssssasssssssssssssssssssssassssssssssssassss:ssss:sasasssssssssassssssssssss SUGGESTED ACTION C Motion to continue coverage with J.G. Newman/National American Insurance Company from November 5, 1984 - 1985 for a total package premium of $24,224.00 RECEIVED NOV - 71984 CITY OF TIGARD Maras 11420 S.W.Canyon Road P.O.Box AA Beaverton.Oregon 97005 (503)644-1156 November 5, 1984 City of Tigard 12755 SW Ash Avenue Tigard, Oregon 97223 Atten: Doris Hartig Lisurance Pammal Program tlbti r� No er 5. 1984 - Doris: Dear -.-1985 a , . ,<. j • We are pleased to enclose the renetaa 4=vPosalfor the CaPt�oned E In marketing this inwwance package for the City of Tigard;�,�`�h re` only.txao viable and stable markets that arewrit3citiestd; oaaties z ',•' ; , r•' otY�er public`ezitties that have police and atm-YxtYP�' ^r ; r.. The City of Tigard has been insured through the Calf insurance,Ccalpany for the past several years and prior to that time through the -Provldenoe Washingtcn Insurance 0mpany• t�. led,out-of the marldet' re ca either ^or tri twig coverages .e � by and counties- However th�e+ ft �� has been replaced b the National �i1er1CaI1 TIISLlydnoe Rv�w=....jr, s W��C�lY X i n>the: tradition With•pricingand cover �- i, per the ttalched ajisp'�aY=.,you will notice;-that the continued ' drop aver`.the past several years. You will �red12' t`on �rwe have indica+-M . y-oocasions sins your account below t they trend could not the Pricingwas , ti�exids 'fcities and,cx�unt�ieesvaesregain developing.• lie are . }��y�, atto bwpting egal v- solvency �_�fiT.�L7.Luc'lrZH�l{iW• �Ci t,t the, an� r insurance Brokers Serving The Northwest Since 1933 city of Tigard Page 2 It is our rleoamvndaticn, that we continue the coverage with J.G. Newman/ National American Insurance GXcupfrthe 1984-1985 year since the coverage remains as broad as past coverage arxi the market does continue to remain stable. This pricing although increased over last year has been kept to this level entirely due to the overall eellent loss history enjoyed b ooy the City of Tigard. Yours truly. ;. CCMPANY 12 y 4iif % 5` t ♦h t�R ,,y 'ttfr �itt � � �d h.. 4If i s t " •� 1 it�"j.2 q fY��f S ;c•i,. = ,'m1r" 'l�is+�' '` �iSc•+H�` . M1 �'t+�•• ` .e�7.� - A*r.; .. ., t ." E •x y�sq.t'ti'• i:f�Y r s.:. A e,. -} >$(1'l•:�'S _t�Ti 2 fir} ' .. • _• fT'' _ 0 � < 1, ..h '.1 ,d •�,, -S.W�mt ur.R�tr x ti�, '�E. y`•��.� C }�,Y,�M,�`�a h F ' RV"KJ hFa"}" "' f i '"' tt'sl' ' • ' t ,I, j,y.p r,�,r. / 1SYe1 V e A N? { •rir ... lL4Y qr`� 1 y., ,it. Y. 1t{.fie INSURANCE F02&VAL PROPOSAL City of Tigard 12755 SW Ash Avenue Tigard, Oregon 97223 Renewal Date November 5, 1984 - 1985 Ca44 HENSIVE LIABILITY ICS Limit of Liability $300,000 Bodily Injury & Property Dmmge Coverage PY'agi..9es & operations Liability ( Products & cmpleted operations Contractual - oral & Written Broad Form Sublet Damage Liabili Personal Injury including false arrest Police RVIcyee Benefits Liability IIsployees as Additional Insureds Adrianne Brockman, as named insured, contract attoiney Medical. Medical Malpractice Political Errors & Omissions (Oregon Tort Idabili ) Anti Trust endorsement Attorney fees endorsement - :$50,000 limit Cage Custody & Control property of others $50,000 with $100 deductible Automobiles - awned and rxxw ned 1 abi 1 i ty & Physical Dmmcje LIMBRE,iA LIABILITY IN SUR W= Limit of Liability $1,000,000 10,000 retained limit including defense costs i s f F t City of Tigard Page 2 pr4opERTY INSURANCE Coverage All Risk including fire subject to policy terms and conditions Agreed amotmt cn buildings Replacemmt cost on buildings and equipment $500 deductible Limit of Liability $1,736,200 Blanket AllBuildings ll Equipment per statement of values Valuable Papers at 12755 SW Ash, Tigard $ 168,000 with $100 deductible , �T. Data prooessing ^$ 112,920 Equipment with $100 deductible 11,000 Media 10,000 Extra Expense Glass Coverage at 12420 SW Main, Tigard Per Scheduled glass Contractors Equipment $ 316,283 Scheduled Equipment with $100ded. 100,000 Hired, Rented, Leased c �' IF City of Tigard page 3 pEEKICL All premums include the total�e allay 1 r �,fica and P AY' ons for oo�-Sive liability, $2!},224.00 J.G. Newman package City County Insurance Services $33,705.07 i i t� F` k `Sig .,1F�j,� ,� � �� ;t � t' �1 ty r•� 11-7-84 Total Premium Paid History City of Tigard The follawi.ng figures include General Liability False Arrest 1a I.i ahi 1 i tY Plate Glass property Insurance Data Prooessing Equipment Miscellaneous Fquipamt. 1977 - 1978 $ 38,865.00 1978 - 1979 40,112.00 1979 - 1980 32,530.00 1980 - 1981 29,712.00 1981 —1982 22,997.00 1982 - 1983 21,191.00 .-.-1983 . - 1984 16,623.00 Note: These figures are approximate as the policy did not all expire ab-the, same time. Also the� values fow. the proper insurance year t as well as the aubamobile fleet schedule and the payrolls for the City. s MEMORANDUM f CITY OF TIGARD, OREGON TO: Tigard City Council October 30, 1984 FROM: Mayor John E. Cook SUBJECT: Board and Department Workshops/Council Calendar i Based on last week' s Council discussion, I suggest the following schedule be incorporated as a part of our Policy Calendar: 11/12 Regular Meeting and Civic Center Committee Workshop ' 4 4 11/14 Budget Committee Meeting 11/19 Special Meeting and Transportation Workshop 11/26 Regular Meeting 12/3 Special Meeting, Police and Crime Watch Workshop 12/10 Regular Meeting 12/17 Special Meeting 1/7 Special Meeting and Town Hall Workshop 1/14 Regular Meeting 1/18-19 Council Goals Workshop 1/21 Regular Meeting 1/28 Special Meeting Feb Economic Development Workshop March Budget Committee Meetings April library Workshop May Misc. (RJ:bs/0634p) PERMANENT STORM DRAINAGE EASEMENT KNOW ALL MEN BY THESE PRESENTS THAT Nathan Shlim hereinafter called the Grantors, in consideration for the sum o Dollars dollars ($ 2.00 ) from the City of Tigard, hereinafter called Grantee, grant and convey unto the City of Tigard a perpetual easement for constructing, reconstructing, operating, maintaining, inspecting and repairing of an underground sewer line and appurtenances, together with the right to remove, as necessary, vegetation, foliage, trees and other obst:urt+ins on the following described parcel of land, situated in the City of Tigard, Washington County, State of Oregon: The westerly 15 feet of Lot 54, Amended Plat of North Tigardville Addition, a recorded Plat. IT IS EXPRESSLY UNDERSTOOD that this easement does not convey any right, title or interest except those expressly stated in this easement, nor otherwise prevent Grantors from the full use and dominion thereover; provided, however, that such use shall not interfere with the tses and purposes of the intent of the easement. IN CONSIDERATION of the premises, Grantee agrees that if said Grantee, its successors or assigns should cause said easement to be vacated, the rights of the Grantee in the above-described easement will be forfeited and shall immediately revert to the Grantors, their successors and assigns in the case of such event. TO HAVE AND TO HOLD the above-described and granted premises unto said Grantee, its successors and assigns forever. IN WITNESS WHEREOF, the grantor(s) has (have) hereunto set his (her) (their) hand(s) and se 1 ) this day of ��i_7'`' (SEAL) (SEAL) athan Shlit { (SEAL) (SEAL) (SEAL) (SEAL) STATE OF OREGON ) NuGTiv ) County of W gton BE IT REMEMBERED, that on this 2,4 day of before me, the undersigned Notary Publiin and for the State of Oregon, U" personally appeared the within-named Z e ",-,A/"". who is (are) known to me to be the identical individual(s) described in and who executed the within instrument and acknowledged to me that he (she) (they) executed the same freely and voluntarily. IN T�(S IMONY WHEREOF, I have hereunto set my hand and seal this day of ��(?�p - 19 By . L� T _ Noy'a ; Public for Co Oregon (NOTARIAL SEAL) M isslon Expires: Approved as to form this — g day off 19 /�• By: ity Attor/n^�eyL- City of Tigard Approved as to legal description this .2 5 dayofc �hcr + 19 • Approved this Ih day of lI�nt�r�.1J}[h 196 q. CITY UNCIC ` IGARD B oe vi v (0126S) `s v � � 66 n W �l� N N56°SO rl = o N�OP4 ^ I W o � 6p = g o • C.REEK e Z .o ♦ U N \ �O O � ^ s c4s / l isse�s'e •2.22 "� CZ/ fry Uy S•Qe o s' � O a� C' 333-43 'so•s•E o.V..125/slo P� 1� 10� pc 0 'lip 551°16' 1E ,21.4 sSQ eDs 45 sE 0 L too N sT '" CD `oP o tes.4s .}j R ' N 67040%V G. DKe,�01, W ' \6 P e 1� `2 15 W �'T'aR1V� DQp.+►.�AC�� • 0. EASEMEVT�PuBLtG) o A N y7e40'M -a .4 sSTe40'M tO f-.w 710 ,22.Tt _ � �i. ♦ 0� G SlR ET II N P ` Ne N w = O NL' N � ttt.42 3 T4 CN � M �T•4G M 1 1tt.4t s.t4 t0 4- 1 - 619 # T•40'w 11..0 J ONN SON c� 0.50 0 to CO 14•� Q ell tic� CITY OF TIGARD, OREGON t COUNCIL AGENDA ITEM SUMMARY // AGENDA OF: / /�- /,� - AGENDA ITEM #: Council Mail ( 7- r/ DATE SUBMITTED: October 25, 1984 PREVIOUS ACTION: None ISSUE/AGENDA TITLE: Council Mail — Quarterly Report of Building and _ PREPARED BY: Colleen Zielinski Planning Activity REQUESTED BY: _ William A. Monahan _ DEPARTMENT HEAD OK: i` T CITY ADMINISTRATOR: INFORMATION SUMMARY The attached Quarterly Report was prepared by Colleen Zielinski of my office. It is a three month report of building and planning activity as well as a list of new businesses. This information is asked for regularly by developers, real estate firms, and Tigard Businesses. We will make this report available as part of our economic development activities. I ALTERNATIVES CONSIDERED Accept and place on file. SUGGESTED ACTION Accept and place on file. (WAM:cz/O741P) TIGFIRD � OUARTERLY REPORTt Vol I ISSUE I July - September 1984 BUILDING AND PLANNING ACTIVITY - DEPARITIENI OF PLM-NNINC, ANS DEVELOPMENT Prepared by Colleen Zielinski BUILDinG PERMITS July - September 1983 1984 Single Family 45 67 ppO,00 to $111,000.00 No. Units. . . . . . . . . . . . . . 39,000-00 to $103,000.00 $33 High and Low Unit Value $ Largest Unit Size. . . . . . Smallest Unit Size. . - --Duplex 0 No. Units. . . . . . . . . . . . . 0 High and Low Unit Value Nk�It i-Fi� -- am 0 No. Units. . . . . . . . . . . . . 32 0 Average Value Per Unit $37,000 0 Largest Unit Size. . . . . 1,032 sq. ft. 0 Smallest Unit Size. . . . 1,032 sq. ft. BUILDin(; PERMITS C July - September 1984 Commercial and Industrial Proposed Use Square Footage Value 3,550 207.000.00 Westwood Construction Rax Restaurant 26,240 746,000.00 Westwood Construction Pommel Store 826,000.00 Pac Trust Commercial/Industrial 48,612 651,000.00 Pac Trust Commercial/Industrial 37,600 130,000.00 Joseph Hogan Industrial 5,760 101,000.00 Roger Belanich Commercial 58,800 999,600.00 Sentrol Inc. Industrial 2,950 51,000.00 Joseph Hogan Industrial 46,400 788,800.00 Trammell Crow Commercial 23,560 500,000.00 Puget Corporation Industrial OTHER Hall Blvd. Baptist Church Church 8,162 220,000.00 i i 3 f Number of Commercial/Industrial Permits this period: 10 FY to date: 10 i SEW PROJECTS i July - September 1984 Subdivision Approvals N Lots Range Lot Size j Farr Development 43 4,000-8,000 sq. ft. 1 Anton Schulz 113 4,500-6,000 sq. ft. s Multi-Family Projects N Units Status S 6 J Properties 304 A Tualatin Development Company 112 A Kenneth 6 Lavelle Allison 4 A Commercial and Industrial - Site Development Reviews quare Footage Status Patricia Sigler 1,000 A.R. Pacific Realty Trust 85,799 A. Hall Blvd. Baptist Church 8,100 A. Thomas Holce 58,800 A. Koll Intereal Portland 104,625 A. Richard Smith 85,000 A.R. Greg Mull 3.600 A. Hobart Vermilye 9,400 A.R. GTE Equipment Facility 838 A.R. McCall Oil 6 Chemical 16,974 A.R. A.R. = Application Received A. = Approved C = Completed C r SEW WsinESS TAX RECEIPTS July September 1984 GrName Address Employees Type Maxman Plumbing 13385 SW Juanita P1. 1 Plumbing Restoration Tigard Trammission 11646 SW Pacific Hwy. 2 Repair 6 Service of Auto J. R. Abbott Constr. 3512 Airport Way S. 1 General Contractor Barnard b Kinney, Inc. 10125 SW Beaverton Hwy. 1 General Contractor Dowler Northwest P.O. Box 230301 1 Selling Collectors' Stamp A-Jax Appliance Repair Tigard Plaza Suite 104 2 Appliance Repair Fuch's Business Liq. 245 Tigard Plaza 6 Retail Outlet Hardware ad Go Carts 221 Fillmore Way 1 Mobile Go Cart Track Howe Electric Company 12255 SW Beaverton Rd. 1 Electrical Contractor Maritime Northwest 12635 SW Pathfinder Vessel Documentions Park Place Apartment 11555 SW 88th N23 Apartment House Park Street Video 13185 SW Pacific Hwy. 2 Video Sales and Retails 1 Resale Patch Quilt Enter, 11650 SW Pacific Hwy. 2 Plumbing Contractor Peninsula Plumbing P.O. Box 16307 General Contractor Dan Runey Construction Rt. 3 Box 1804 2 Warehouse Printing Ink Sun Chemical Corp. 16424 SW 72nd Construction Northwest Inc. 4211 SW Iowa Tigard Auto Detail 8900 SW Burham Rd. MF25 2 Auto Detail Tri-County Heating P.O. Box 149 1 Heating Western Fireworks 2542 SE 13th 1 Fireworks Richard Whipple 13210 SW Pacific Hwy. 1 General Dentistry Michael Wilhelm D.M.D. 11717 SW 88th Dental Practice Adonis Technology 1635 SE Enterprises 4 Solar Installation Billy-Bob's Country 11945 SW Pacific Hwy. 3 Retail Sales Apt. 4 Plex 12455-65-75-85 SW Ash 4 Plex Chemical Processes 10110 SW Nimbus 8-10 3 Chlorine Dioxide Project Dad N' Me Builders 1360 June Ct. 1 General Contractor Darigold, Inc. 2720 SE Sixth Avenue 1 Manufacturing H 6 R Utility Const. 20205 SW Blanton 6 Construction Inforex 711 SW Fir Loop 2 Sale 6 Lease Knowler Enterprises 10240 SW Nimbus L-5 3 Wholesale Art Dist. George Lewis 11485 SW Greenburg Rd. Apartments Oregon Division 2041 SW 50th Suite 204 2 Wholesale to Businesses Modern Building System 10940 SW Clinton 1 Commercial Building Overland Development 21945 SE Donna Ct. 1 Builder Power Plant Heating 5136 SW Corbett Fuel Oil Ron's Green Valley 12470 SW Main Retail Malt Beverages SLS Properties Inc. 522 NW 23rd Property Management Sierra Plumbing 18797 Blue Ridge Dr. 2 Plumbing nEW BUSINESS TAX RECEIPTS duly - September 1984 i f Name Address Employees Type 1 Janitor Suburban West Maint. 14125 SW 144th 1 Rental of Motor Homes Universal Developers 11844 SW Pacific Hwy. physician's Office t Gerald Volker M.D. 12720 SW Pacific Hwy. 2 Plumbing Contracting 6! Wesco Plumbing Service 5234 SE 115th Apartment Willows Apartment 10030 SW Walnut to Equipment Sales American Industrial 17457 SE Stark P O Box 4267 5 Road Building Cascade Construction 13000 SW Hall Blvd. 15 School Bus Operators Dorsey Bus 2 Construction i Don E. Entwide Const. 1234 SE Cora 1 Bakery King Torgs Donuts 12740 SW Pacific Hwy. Sheetmetal Leslie Company 4635 NE Crystal Commercial Building Gene Matiney Const. 5120 SW 163 Avenue 1 Dental Norris Olson 11740 SW Warner Avenue 3 Sales of Drilling Equip. E 15832 SW Upper Boones Pacific Drilling Take 6 Bake Pizza Papa Aldo's 13815 SW Pacific Hwy. B-1 1 Window Cleaning Perfect Panes 13245 SW Village Glenn 6 Photographic Int. Photographic Concepts 11775 SW Warner Avenue 5 1-Hour Photo Processing Royal Gate Restaurant 11445 SW Pacific Hwy. 1 Attorney at Law 12900 SW Pacific Hwy. 8 Thomas Sullivan 1 Construction Tigard Excavation 16212 SW Bonairu 1 Building Construction Westdale Construction 8185 CW 68th Avenue • CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY I AGENDA OF: 11-12-84 AGENDA ITEM 41 DATE SUBMITTED: 11-6-84 PREVIOUS ACTION: Refer to memo dated 10-17-84 submitted to Council on ISSUE/AGENDA TITLE: 10-29-84. Police Copy Machine Lease/Purchase REQUESTED BY: Chief Adams DEPARTMENT HEAD OK: CITY ADMINISTRATOR: INFORMATION SUMMARY Attached are the copier machine specifications, and the bid quotes received back from - various vendors. . it must be.noted that the interest rate of 6.9% quoted by Xerox is now 12%, as that e special low rate wag effective only through October 31, 1984. However, Xerox still is the best qualified bidder, and fits in with the $500 per month budgeted for copy r machine use by our department. - -:aaaaseaasa==aaaaa=aceaaacaaacace=aa=aaaeeeaaa=aa---------------- ALTERNATIVES CONSIDERED SUGGESTED ACTION 'Reccumend' approval of the 3-year lease purchase of Xerox-1048 copy machine with sorter. COPIER MACHINE SPECIFICATIONS MAILED TO: DATE: March 16, 1984 1. AUTOMATED OFFICE SYSTEMS (Canon) 8283 SW Cirrus Bldg. 15 Beaverton OR 97005 2. Xerox Corp. Harrison Square 1800 SW FirsL Portland OR 97201 3. Pacific Photocopy (Sharp) 8260 SW Nimbus Avenue Beaverton OR 97005 4. Finzer Business Systems, Inc. (Minolta and Ricoh) 5618 NE Hassalo Portland OR 97213 5. Eastman Kodak Company 5410 SW Macadam Avenue Portland OR 97201 f 6. IBM Corp. 2000 SW First Portland OR 97201 March 15, 1984 CITYOF TIOMD WASHINGTON COUNTY,OREGON ' .. `n. The City of Tigard is requesting quotations on a copier machine for the Police Department, per the attached specifications and require- ments. YOL.' sealed quote must be received by the City Purchasing Agent, City of Tigard, 12755 S.W. Ash, Tigard, Oregon 97223, no later than 4:30 p.m, , March 30, 1984. Should you have questions regarding any portion of this request, contact Alice Carrick, Support Services Manager at the Police Department; phone: 639-6168. r The City of Tigard reserves the right to reject any and or all bids. Doris Hartig Purchasing Agent DH:ac .Attach. 12755 S.W.ASH P.O.BOX 23397 TIGARD.OREGON 97223 PH:639-4171 TIGARD POLICE DEPARTMENT SPECIFICATIONS FOR COPIER BID 1. Required volume per month is 20,000 copies or more. 2. Copier must use dry ink and be able to copy onto bond type paper, colored paper stock, letterhead, and transparencies. 3. Copier must have at least 40 copies per minute running speed. i 4. Copier must have an automatic document feed system. 5. Copier must have push button paper select - with 82x11 :iri(i 82x14 paper trays included. 6. Copier must be able to single side or two-side copy automatically, without touching copies. 7. Copier must copy edge to edge with no deletions. 8. Copier must provide operator with status codes for complete job recovery. 9. Copier must have copy quantity selection of 1 to 99- 10. Copier paper trays must be able to hold at least 250 sheets at one time. 11. Upon bid opening, top 3 qualified bidders must be able to demonstrate machine's capability to copy fingerprints; composite drawings; and mug photos with enough detail that copies c,- -i be distributed to other jurisdictions. Judgment will be made by the Chief of Police. 12. Copier dimensions must be no larger than 51" width, 28" depth, 47" height. 13. Selected bidder must pay removal costs of existing machine. 14. Copier machine must be available for installation within 45 days from date of acceptance of quotes. OPTIONS 1. Copier may have stapler capability. 2. Copier may have 10 or more bin collating capability. EXCEPTIONS TO ABOVE SPECIFICATIONS: r _ i TIGARD POLICE DEPARTMENT QUOTE INFORMATION REQUIREMENTS i 1. Installation Costs and Wiring Needs? f 2. Service Costs per month, and what .is included in service agreement? 3. Rental Costs per month based on: 1 year agreement 2 year agreement — 4. Costs-per Copy: Rental Cost Itemize Supply Cost Per Copy 10,000 copies — 15,000 copies _ 20,000 copies 5. Date Copier Machine introduced on the market? d` •�;s 'Y x1e' F c `�"` s y,wL., o�'�;d r'_ 5 a* ..� ¢• AV, y.S ^�' �t .,.�Ki y;3 »s�'ly` `�'{�;>s ;tai• _ ¢I N 't- {[ �{�} .(.C� aVT5 X F. k -T k[Y-_F_y'i ,••.! y �-- t'R i z�..yj '� `. r •ef w"� .:.. i�'�:; !T � S I• + i.� ! ,rrr` e ,r'awy *,. E ��r,} ra -. -� • fry,. ! •`a« .St Fa - t � � Y f'��• wy. t. Y �J -F T��'f�� . i � K MINOLTA 650Z TICARD POLICE DEPARTMENT SPECIFICATIONS FOR COPIER BID 1. Required volume per month is 20,000 copies or more. 2. Copier must use dry ink and be able to copy onto bond type paper, colored paper stock, letterhead, and transparencies, 3. Copier must have at least 40 copies per minute running speed. 4. Copier must have an automatic document feed system. 5. Copier must have push buLLuo papor .^..elect - with V x`l and 82'X14 paper trays included. 6. Copier must be able to single side or two-side copy automatically, without touching copies. -7. Copier must copy edge to edge with no deletions. `8. Copier must provide operator with status codes for complete job recovery. 9. Copier must have copy quantity selection of 1 to 99. 10. Copier paper tray.-: must be able to hold at least 250 sheets at one time. 11. Upon bid opening, top 3 qualified bidders must be able to demonstrate machine's capability to copy fingerprints; composite drawings; and mug photos with enough detail that copies can be distributed to other jurisdictions. Judgment will. be made by the Chief of Police. 12. Copier dimensions must be no larger than 51" width, 28" depth, 47" height. 13: Selected bidder must pay removal costs of existing machine. 1 +J'Copier machine must be available for installation within 45 days from date of acceptance of quotes. `* OPTIONS Copier may have st,:apler capability.. �2 Copier may have 10 or more bin collating capability. tXdPTIONS TO ABOVE SPECIFICATIONS: he Minolta 650 , meets all specifications except Option #1 and .S,peeification #6. The 650Z will two-side copy but the operator est' manually place pages back in cassette. C - - mow- TIGARD POLICE DEPARTMENT ' QUOTE INFORMATION REQUIREMENTS 1, Installation Costs and Wiring Needs? uses standard outlet Installation: $65. 00 and what is included in service agreement? - '! `, corvine Costs per month, !� Tnaintenance ( arts labor & drum) is included at no extra All Supplies; toner starter and char e with re a reement . Pape r are not included. Rental Costs per month based on: { 1 year• agreement see attac, 2 year agreement �. Costs per -Copy: 1 Cost Per Copy Rental Cost Itemize Supply see attached . 0026 10,000 copies — Toner: 15,000 copies ---- Starter: .0005 f A `'20,000 copies 4 S. Date Copier Machine introduced on the market? T , 3 _ Business *- -% stem. - S. Y CITY OF TIGARD Rental f Minolta 650Z One Year Copies Excess Monthly Rate Included Copy Charge 1 year 2 year : $365.00 $325: 00 10 ,000 .015 . $485.00 $445. 00 20,000 .012 t $585.00 $545. 00 30 ,000 .01 low Yz am,S tem,Inc. R'CO H - 4_. ,:;> ;• � .• :may. ., ... .., .. ., - .. w, .,� -*:� - ti% i to t .11 qV" Ml - �5yy d �� ! �-#' a b E��..*K � r♦ � pyo , �. -r4 t., ! '� 2j_Y jA`�' �:f �,��•,.� ; Y It 'q ..^. � h - � .i t�, �vT ;ri �� e.•�a�•P� h� ��yt -�7�a# Ali h �� _ i'«..'S �. L 3� s i'Y1lar- .p � nyAY� e� Y� T l"Ml.� -1- •�:�1 � iTY�h 01 ''. .. .t -�- t �� .� .�,y�. �.� + - is .u�T . 't. ,� i+..� •. ,l t Y J \ Y ^5 per 1 .a: ;7� n; ��"•F F _ ter_ _:.: �lfu . + s�Ee- n, � iW�,��.,►.`.....ice:: Ricoh FT6080 ORNATE BID TIGARD POLICE DEPARTMENT SPECIFICATIONS FOR COPIER BID 1.Y ;tequired volume per month is 20,000 copies or more. ite 2. . Copier must use dry ink and be able to copy onto bond type paper, colored tF ,paper stock, letterhead, and transparencies. Lill3�• Copier must have at least 40 copies per minute running speed. ec: y;;z Copier must have an automatic document feed system. ^^; S.;; Copier must have push button paper select - with 82x11 and 82x14 paper ' trays included. ' 6.- 'Copier must be able to single side or two-side copy automatically, without touching copies. the ? ate,< . - Copier must copy edge to edge with no deletions. VS 8.` Copier must provide operator with status codes for complete job recovery. Copier must have copy quantity selection of 1 to 99• 10. Copier paper trays must be able to hold at least 250 sheets at one time. �. 1. Upon bid opening, top 3 qualified bidders must be able to demonstrate machine's capability to copy fingerprints; composite drawings; and mug photos with enough detail that copies can be distributed to other jurisdictions. Judgment will be made by the Chief of Police. 12. Copier dimensions must be no larger than 51" width, 28" depth, 47" height. 13.:A'.-Selected bidder must pay removal costs of existing machine. to .� Copier machine must be available for installation within 45 days from ' 'date of acceptance of quotes. :OPTIONS �' Copier may have stapler capability. `2•,-_ Copier may have 10 or more bin collating capability. �u «CEPTIONS TO ABOVE SPECIFICATIONS: h^ sAdw _ s albs ecificat,ions except Option' 1 . _W �_Y TIGARD POLICE DEPARTMENT QUOTE INFORMATION REQUIREMENTS �d i lnstallat.ion Costs and Wiring Needs? uses- standard outlet Tnstallation: $125.00 j, Service Costs per month, and what is included in service agreement? - A11 maintenance (parts , labor and drum) is included at no extra charge with rental agreement . Supplies; toner, developer and paper are not included. 1. Mental Costs per month based on: Excess Copy Monthly Charge Copies Included Charge 1 year agreement _ $800- 00 20,000 .014 2 year agreement $750- 00 20 ,000 .014 4. Costs per.Copy: Rental Cost Itemize Supply Cost Per Copy 10,000 copies see attached Toner - . 002 - ' *< Developer - . 0009 <` 1 ,000 copies sT a' 20,000 copies "Dela Copier Machine introduced on the market? AE 'Gtfi , _. _November, 198 .__ � e ~■§ \\ \ *stem. : s ee s so - � .N- The . � : »<« The Ricoh FT6080 will be available in approx- /w\/ imately 90 to 120 days. If the city of Tigard \ ° d^ has An interest in this machine, Finzer Will § . agree to a short term rental for the 6502 \ Until the Ricoh FT6080 is available. \�z} ;y \�a \ \��\ . % � < £ »� RICO H \ �\��sS�cm%Ic \ f < / HAIRalr:Y•--/lr r „. ,��` �� s�( 4a,)Y=,. ,� f i � .a � t♦C Y. „+i.t � ^� s1 �ti 5• '��1 } c � ti �`4�` 1y 4 r"��' t�-„�O'+'f` t { ! r ..�f'� fJ 1 �. ',w.°`'„�� 4 r 4..� -•c��t r �eJ a .i-i 4 �A . TZL Ale , rS►,art , _ _ �*�. r o �S i .y..,1r ?, � f 7 aj�`�J�t `1 1 \ � { x S• _ *'�1 ;� k �*�t�ti r' y. r 4e. 1.4 „r H r�- ! •?, a j a x �t1.�'if a< p ,`. 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ITT �� r v a -"vim,\ -•ti' : t✓ai;r r - t '. 1 _ �J * a h a ) ss l.ax r�t; - r � kl � �.�. � `<�. �i��t� +xy+a• 1;-, .r ! �TrC.S- ` _` •0 - �x��j,a4 ,"..��•}r,.�±• � .�Y( •d" y +fit.» •l' '�•• a + r .. �''-�,f• t ,r .esu ��_X _, €- '�s i i I Mt-�F"" '..wt, '.j` '' •' a+�-• �q�, +��.r f�y.Ar�� y� _ i yyfs[y - h^�{yLi�•{+.s '� ! • y - may,}'�` C K . k1 RM.w Y ewe .Yl r C / j � � ,e y+ia t-3•r�Aw �rt�� ry�_i N.t f °J,}rL it � � j�3ib' _f,.K Mr hT�; Z '• qa. "•.•� !F •� t{.� fn's•,'• < ' F �G '•" jor r' s �nEt'iEIVED a ` y ry► $. t '47— CXR jw _F-Ai 7'/ jN�r 1 lA CITY OFJIGARD q �p r 3 rel x f.:;.. 't i �A ..{+,� •.; :-r `..�_ -• TN . �! f �'••,. Y�14 �� •tk +'1.w� �i P �..ry ��• t•'� .. Yw.; ' �' "T'y ` in ti a` � �� .c.. T L._. y 1!;^t � r��.jh#�,,,z��t-� .� s'^c� • / �- ti _ I`RRR�yiY? 1 �r+"•�-F c,•:5,s '1. -C t��'� 4�.1.!� � 4�3- TIGARD POLICE DEPARTMENT SPECIFICATIONS FOR COPIER BID I 1. Required volume per month is 20,000 copies or more. 2. Copier must use dry ink and be able to copy onto bond I;ype paper, colored paper stock, letterhead, and transparencies. 3. Copier must have at least 40 copies per minute running ,ipuud. 4. Copier must have an automatic document feed system. . 5. Copier must have push button paper select - with 81x11 and 8'x14 paper trays included. b. Copier must be able to single side or two-side copy automatically, without touching copies. 7. Copier must copy edge to edge with no deletions. 8. Copier must provide operator with status codes for complete job recovery. 9. Copier must have copy quantity selection of 1 to 99. 10. Copier paper trays must be able to hold at :least 250 sheets at one time. 11. Upon bid opening, top 3 qualified bidders must be able to demonstrate machine's capability to copy fingerprints; composite drawings; and mug photos with enough detail that copies can be distributed to other jurisdictions. Judgment will be made by the Chief of Police. 12. Copier dimensions must be no larger than 51" width, 28" depth, 47" height. 4'13. Selected bidder must pay removal costs of existing machine. 14. Copier machine must be available for installation within 45 days from ' date of acceptance of quotes. i OPTIONS 1. Copier may have stapler capability. 1 2. Copier may have 10 or more bin collating capability. EXCEPTIONS TO ABOVE SPECIFICATIONS: *_ttc�)LS.& CQ,QDQf ICCXII� LJrfno,.d _- r ✓ + # cmt5 KA rfOr, cr_un-.l IN nt.) T►.X111,�� Uu, ! �� Ct v�C� 4 t� Vintt ilt e, +' UJJ Cole d co zoo, o CSL R. ) t: �, 1) Installation cost and wiring needs? - Installation & Delivery $ 1.5.00 - No special wiring needs. 2) Service Cost per month & What is included in Service. Agreement? - No additional service costs beyond basic monthly rental charge and meter volume -barge. - Rental pricing includes all parts & labor excluding toner & developer. 3) Rental Cost per month based on: 1 year agreement Sharp 900 Copier $295.00 Automatic Document Feeder 50.00 15 Bin Sorter 55.00 2 year agreement Sharp 900 Copier $285.00 Automatic Document Feeder 45.00 15 Bin Sorter 50.00 The above prices include 4,000 copies; Meter charges: 4,001-10,000 copies at .0175 per copy 10,001-20,000 copies at .015 per copy 20,001-and over at .01 per copy 4) Cost per copy: (Based on 2 year rental): Monthly Volume Supply Cost/Copy Rental Cost toner & developer) 10,000 copies w/Feeder .0042 $435.00 w/Feeder & Sorter .0042 485.00 15,000 copies w/Feeder .0040 $510.00 w/Feeder & Sorter .0040 560.00 20,000 copies w/Feeder .0037 $585.00 w/Feeder & Sorter .0037 635.00 5) Date Copier Machine Introduced on the Market: Summer 1983 C I I •T!'S,. -'T• '� y. OG:-7•.•fls^ _ x F' _ _ , _ 3+rt!n) f _ 1 �.ir �''t9'1�a3`s'.l'�",af.c.. ��-s-^ l.. '•�kY i r. .. _ . a � � ,�iz�'i-r ��i► if .i'+ �'^" r:� 7j r Y�pR 1.`*s 4 a.p� � Y ' a}w;..'1 J. :;�+�`T W� '.4 T.t~{'i`�-ate• r! yh4 ,3' 1. r �' may, ft �� `y•. xF �.; 3 t� 7 T r 417 yea sr �� ut'� v+w..irtsa3`GxAs..ri�;� ..w is��.•.s`:.ie.-:Sw�,..•Yu...-oaf.•: .... ��.. ...,a n,wu i*K:-.ir:._ k 1100 Lloyd Five Hundred Building 500 NE Multnomah Street Portland,OR 97232 COPIER BID--POLICE DEFT t s T T 1 �{ BID OPENING March 30, 1984 ' 4:30 p.m. 1 o First Class n �` .. D „t z � Mail �, v n x -Yv4tN r -,VTw y'b ;n a"( y ? 's}..,a�•,�3 J ,t p•. -�\ i`'j a M•'�< ."RF•1-y- ._ �_ �a i�,s �'1 +r?^s-�'�t�s�,�;�.r'-Y. � � t�-7. • a , .e'.• 4 ,aj�,. H'Wrtti.� ."'+r., a +k`^h.Xv- �,� E ti's'r 1 c ) �Y b+5. ✓-; i + i%� '. r fir,' ��1V�fi '�*r '�,a>S�'�- 'ty\ ,�L` T�.�s „e'+k,� a•� �`-.. �{�� -3�.. �� S �,C, t �y�ty T: s y t �f Yom• ''•A•[ _ i : �.. +..-.i .'�'.'ZC'.r-.'•,�1�'�k�:3P'!!'�'.:�1.'h•• �Y_��,'•'`7��'�ft-J�l i� ,�''� �S: :`.- <-w J. A4. March 15, 1984 CITYOF TIGA WASHINGTON COUNTY,ORE IBM Corp. 2000 SW First Portland, OR 97201 .,Jhe City of. Tigard is requesting quotations on a copier machine for the Police Department,p , per the attached specifications and require- ments. Your sealed quote must be received by the City Purchasing Agent, City (" of Tigard, 12755 S.W. Ash, Tigard, Oregon 97223, no later than 4:30 p.m. , March 30, 1984. Should you have questions regarding any portion of this request, contact Alice Carrick, Support Services Manager at the Police Department; phone: 639-6168. The City of Tigard reserves the right to reject any and or all bids. Doris Hartig Purchasing Agent DH:ac .Attach. 12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171 TIGARD POLICE DEPARTMENT SPECIFICATIONS FOR COPIER BID 1. Required volume per month is 20,000 copies or more. 2. Copier must use dry ink and be able to copy onto bond type paper, colored paper stock, letterhead, and transparencies. 7a 3. CnpiPr must. have nt 1Past. 4n rnpiPc nPr minute running speed. '. _rem I� 4. Copier must have an automatic document feed system. t 5. Copier must have push button paper select - with 82'xll and 821x14 paper -'p trays included. 6. Copier must be able to single side or two-side copy automatically, without touching copies. Copier must copy edge to edge with no deletions. 8. Copier must provide operator with status codes for complete job recovery. 9. Copier must have copy quantity selection of 1 to 99. 10. Copier paper trays must be able to hold at least 250 sheets at one time. 11. Upon bid opening, top 3 qualified bidders must be able to demonstrate machine's capability to copy fingerprints; composite drawings; and mug photos with enough detail that copies can be distributed to other jurisdictions. Judgment will be made by the Chief of Police. 12. Copier dimensions must be no larger than 51" width, 28" depth, 47" height. 13. Selected bidder must pay removal costs of existing machine. 14. Copier machine must be available for installation within 45 days from date of acceptance of quotes. OPTIONS s 1. Copier may have stapler capability. 2. Copier may have 10 or more bin collating capability. EX,C�yEPTIONS TO ABOVE SPECIFICATIONS: TIGARD POLICE DEPARTMENT QUOTE INFORMATION REQUIREMENTS - t 1. Installation Costs and Wiring Needs? ��- Se IBM COPIER USES EITHER 110 DEDICA"TED LINE 30 AMP OR 220 DEDICATED 30 AMP CIRCUIT. WIRING MUST BF PROVIDED BY CUSTOMER. INSTALLATION COSTS FOR THE IBM MODEL 10 IS $21Q_.00 `J 2. Service Costs per month, and what is included in service agreement? 4 4OST IS INCLUDED BELOW--- At I PART AND l AROP AR F T NCI UDFD (0 •' DEVELOPER IS INCLUDED - i 3. Rental Costs per month based on: 1 year agreement XX NOTE : TF YOB! REMIEVIED FOR 4 YEARS IN A ROW g YOU WOULD OWN THE COPIER. 2 year agreement 4. Costs per Copy: Rental Cost Itemize Supply Cost Per Copy 10,000 copies 395 . 95 $1 r. 00 PER MONTH--TONER } 15,000 copies 445 - 95 x ,i , ;,,. $ 17 . 00 PER MONTH /NLt4tDPi A` 20,000 copies 495 .95 $22 . 00 PER MONTH 5. Date Copier Machine introduced on the market? 1978 c �F-ela� _ ` � - - -fir 1,:•+ 7 s� y",• y r 3,- y r ? a� r� 1 i11Ir 1, t j�Joe4 AW— .010 /' API— Series Ill H I r Copier/Duplicator Model 10 Bob Tatum NK DivisionNatiud Marketing The IBM Series 111 Copier/Duplicator Model 10.it copies...duplexes...collates... at the touch of a button Model 10 matches your copying needs with a machine designed to meet those needs. It combines the benefits of high-quality copying, duplexing,and collation—plus many other features—ail in one machine. Features: • Push-Button Document Processing •Automatic Duplexing •Semi-Automatic Document Feed •Automatic Collation(optional) •Alternate Paper Drawer • Darker Copy/Lighter Copy C ounlity Copies From a Wide Range Automatic Duplexing Saves Paper, Fast Automatic Collation of Originals Time and Cost For the convenience of automatic Model 10 offers you consistent,high- The Model 10 duplexes with just collation,you can choose either quality copies from a wide range of the press of a button.This means one or two optional 20-Bin Collator originals:half-tones,solids,line copy you can copy onto both sides of Modules.Your documents are and hard-to-copy originals.hbu can the paper instead of one.Document collated as fast as they are copied, also copy onto a variety of different handling is simplified,since you and each bin can handle up to 100 materials.Model 10 makes darker or will be using, lith the Alternate andte Paper ramailing less sheets of 20 lb.bond paper. lighter copies by simply pressing a paper , you can go from letter-size button. e4b legal-size duplexing,or back again,by simply pressing a button. The copier's convenient automatic duplexing feature can mean increased productivity and cost savings for you. foil }7e ; 41 -------------- 1000 Ott jg..•J s W 3P'K ,.iT liJ'�ef - �l s Il ` Reset 1 ��M Helpful Operator Assist Panel Convenient Alternate Paper Semi-Automatic Document Feed Push-Button Quantity Selection The Operator Assist Panel of the Drawer Model 10 is easy to operate.Just Just select the quantity you need Model 10 instantly diagnoses situs- Whether you are doing single-sided select the quantity you want and from 1 copy to 999 copies-and the tions which may arise and quickly copying or duplexing,an Alternate Model 10 delivers in seconds.The copier does the rest.A 30-second tells you what to do Add paper, Paper Drawer allows you to go from copying cycle begins when a docu time-out feature automatically resets y and letter-size to legal-size copying,or ment is registered by the Semi- the quantity selector to 1 So when the amore dheck Pef cumelnt,lremoverg copies, back again,at the press of a button. Automatic Document Feed.The next user comes up.there's no oyer- etc Invisitle until activated,the Or,you can load colored paper or MQ! 1 gives you your first copy in ator confusion. appropriate messages appear to letterheads in the Alternate Paper 4.5nds,and.8 seconds for instruct the operator. Drawer and get an immediate supply each subsequent copywithout stopping to change paper. Specifications: Original Document Feed Capacity Single- Operates on 120,208 Volt or 120/240 Volt. original document feed 8'/2 x 14"(216 x 60 Hertz.AC grounded 30 Amp lines or 356mm)max,roun- a 120 Volt.60 Hertz.AC grounded 30 Bound Originals.unhmded sire 8'/2 x 14" c Amp dedicated line (216 x 356mm)maximum copy size == Receptacle. Copy Daruness Controls Provide ability to International Business Macnines NEMA standard type 14-30R 1 make cup-es I,gh!er or darke Cory u d.x1 Dimensions.461/0"(1175mm)'High x 427," Copy Ouanbty Conlruls I'uSh Buil:vi Coily Dopari:nent 187 (1073mm)Wide x 27"(686mm)Deep. Selector 1 999 copes 41 11 Norns de Parkway P) ight(approximate) 1100 pounds Automatic Timc-nut Ouanlity Display Post O"-ce Box 2150 ( <g) returns to 1 arid all features hale oo!in 30 Ati,inta,Georgia 30055 Color.Pebble Gray seconds when copies are not being Pimted in USA G548-0105.4 Duplexing Completely Automatic made 176/305 Paper Sizes 8'/z x 11"(216 x 279mm),13" Ext Pocket Capacity 250 (330mm)or 14"(356mm)(legal paper) IBM Collator(optional) Two nodules are Paper Weight.16-24 lbs(60 90 gr/M2) available Primary Module(20 bins)ani; (c;o�;!^:r l-5582 I call IBM OrreH toll free. single sheet led paper. Secondary Module(additional 20 bins) 1 11 1 00 5282 In Alaska and Hawaii, Delivery Speed 4 5 seconds for fust copy. Toner IBM High Yield Toner a lb (1 81 kat call t 800 526 2484 subsequent copies every 8 scc onds cartridge Subsequent originals 1.6 seconds Warm-Up T ime Approxuna!eir 10 mmuleS References in tnot implypublicationttI to IBM intends toproduce, (Normal delivery times will be affected or services do not imply that IBM mends to when special features are selected.) make them available outside the Untied Stares Copies Per Hour 4500(rated speed) Semi-Automatic Document Feed Single sheet originals are automatically led onto the document glass.positioned. and after the last copy is made originals are elected into the Original Exit Tray L i. 1 High Yield,Ouslity Toner Informative Operator Reference IBM High Yield Toner,especially Cards formulated for the Model 10,gives Handy.easy-to-read Operator Refer- you a quality toner in a compact ence Cards will help an operator to cartridge for easy snap-in loading. become more familiar with the many Each cartridge holds four pounds, capabilities of Model 10,and to oper- w"r helps you decrease the ate the copier more effectively. 1i; ncy of adding toner. :1 { '' �'i �.i ` .. jj'�>� .t'��;'�w.Ki��s yam♦ moi' I •t ani<. ,/.� / >`,`c a Xerox orporation Harrison Square.Suite 250 1800 Southwest First Avenue 1 Portland,Oregon 97201 1 C1 ca 10DOr Q _� Q LU C? V � / 1 I +D LIJ O IeL • XEROX / 7 o � . 1 TIGARD POLICE DEPARTMENT QUOTE INFORMATION REQUIREMENTS 1. Installation Costs and Wiring Needs? .SloOla /Olp. On 2. Service �� Costs per month, and what is included in service :agreement? 3. Rental Costs per month based on: 1 year agreement L� 2 year agreement 4. Costs per Copy: 1 Rental Cost Itemize Supply Cost Per Copy 10,000 copies 15,000 copies 20,000 copies 5. Date Copier Machine introduced on the market? ��oo 1 '7 9 e / - / 98� -- TIGARD POLICE XEROX 1048 Purchase Price $ 7,595.00 $ 7,595.00 SADF $ 950.^vv Sorter $ 1 ,900.00 RDH 3,325.00 $10,445.00 $10,920.00 Immed. Available Avail. Approx. May 1 90 Days SADF WITH SORTER x 2 Year 3 Year 4 Year 5 Year $ 491.67 $346.92 $ 275.04 $ 232.33 f RDH/LIMITLESS SORTER 2 Year 3 Year 4 Year 5 Year $ 514.03 $362.69 $ 287.55 $ 242.90 SERVICE (Per Quarter) $ 308.75 $ 323.75 RENTAL: Annual 2 Year 3 Year 20,000 cpm $488.20 $ 462.90 $ 451.50 s SADF/Sorter $130.00 $ 125.00 $ 120.00 a RDH $145.00 $ 140.00 $ 132.00 4 e i TIGARD POLICE DEPARTMENT XEROX 5680 Purchase Price $11,210.00 Purchase Price with Stapler $12,350.00 Lease Payment per month $ 249.36 (60 Months) 9 Months Free Service - includes unlimited copy volume Service - Cost per month $ 240.00 F Includes 7,723 copies F j Overage billed @ .0131 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: NOVEMBER 12, 1984 AGENDA ITEM #: DATE SUBMITTED: OCTOBER 29,1984PREVIOUS ACTION: n/a ISSUE/AGENDA TITLE: SETTLEMENT WITH WASHINGTON COUNTY ON INTEREST EARNED PREPARED BY: J. Widner ON UNSEGREGATED TAX COLLECTIONS RE.wUESTED BY: Washington County DEPARTMENT HEAD OK: _ CITY ADMINISTRATOR: _..— INFORMATION SUMMARY Pursuant to an Oregon Tax Court opinion, Multnomah County reached an out of court settlement with Mult. Co. School District No. 1 in regard to the non—payment of interest on unsegregated tax dollars. Because of this opinion, Washington County has had complaints filed by Beaverton School District No. 48 and Tigard School District No. 23J also alleging entitlement to interest earned on property tax revenues. Washington f County has reached a settlement agreement with the school districts and is now requesting each taxing district also agree to the settlement formula. The settlement offer with the City of Tigard is $2,369.56 to be paid in three equal principal installments. THIS OFFER IS ONLY OPEN UNTIL NOVEMBER 15, 1984. ALTERNATIVES_ CONSIDERED 1. Do nothing. 2. Accept the offer. SUGGESTED ACTION After weighing the benefit of the settlement against the cost of pursuing legal action, it my recommendation that the City Council agree to the agreement that is attached. i (0652F) k WASHINGTON COUNTY ADMINISTRATION BUILDING — 150 N. FIRST AVENUE HILLSBORO, OREGON 97124 BOARD OF COMMISSIONERS COUNTY COUNSEL WES MYLLENBECK, Chairman ROOM 401 15031648-8747 BONNIE L. HAYS, Vice Chairman EVA M. KILLPACK JOHN E. MEEK LUCILLE WARREN September 28, 1984 Jerry Widner, Finance Director City of Tigard P.O. Box 23397 Tigard, Oregon 97223 Dear Mr. Widner: On August 8, 1983 the Oregon Tax Court issued an opinion on an Interlocutory Motion for Partial Summary Judgment in the matter of Multnomah County School District No. 1 v. Multnomah County, (Oregon Tax Court No. 1762). The opinion o the Court was that Multnomah County was obligated, pursuant to ORS 294.080(3) , to pay the School District interest earned on property tax revenues collected by the County for the City. This opinion was inconsistent with the long-standing practice of all Oregon counties. Multnomah County and the School District chose to settle their dispute and the matter was not appealed to a higher court. Washington County believes the opinion of the Oregon Tax Court is in error. However, as you are likely aware, the County has taken the position that it will begin to pay interest earned on the unsegregated tax account to the taxing entities beginning fiscal year 1984-85 unless otherwise provided by law. Beaverton School District No. 48 and Tigard School District No. 23J have filed complaints against Washington County in the Oregon Tax Court alleging entitlement to interest earned on property tax revenues collected on their behalf for fiscal year 1983-84. Both school districts are represented by the same attorneys who represented School District No. 1 in the Multnomah County case. Washington County has denied any obligation or responsibility for interest to those taxing districts for that period or any other period. However, in order to resolve the disputes between Tigard and Beaverton School Districts the County and the Districts have reached a settlement understanding. The settlement is based upon a lump sum figure claimed from the County by the Di stricts. In return for the lump sum payment to be paid over a period of three fiscal years the Districts would agree to release, hold harmless and covenant not to sue Washington County' s agents or employees for any responsibility or obligation to pay interest earned on the unsegregated tax account for the tax years preceding 1984-85 including any penalty or interest ds provided by ORS 311.345 or otherwise. an equal opportunity employer Page 2 The County has computed a lump sum amount, using the same manner and process { used by School District Nos. 48 and 23J , for your City. That amount is $2,369.56. The County neither warrants or agrees to the accuracy of this amount. The County further does not agree or acknowledge any responsibility to pay any amount to the several taxing districts and offers the lump sum amount solely as a compromise and settlement of dispute as to any obligation or amount of obligation owed by the County to its taxing districts for interest earned on the unsegregated tax account. The Board of County Commissioners has directed that I propose to your City a compromise and settlement of any claim that might be raised by you for interest earned on unsegregated tax account. The County would pay your City $2,369.56 in three equal principal installments, the first installment to be due within 30 days of execution of the Release, the second installment to be due on July 1, 1985, and the third installment due on July 1, 1986. Interest would be paid from the date of the agreement at the rate of nine percent (9%) per annum on the unpaid balance until paid. I am enclosing a Compromise and Settlement Agreement for your review and consideration. The Board of County Commissioners has stated that all taxing entities must be treated in the same fashion in resolving any dispute or potential dispute in this matter. As you are likely aware, School District Nos. 48 and 23J are the two largest property tax entities in the County and as I have stated above have already agreed to the manner and the method of compromise and settlement I have set forth to you. f I have enclosed a compromise and settlement agreement for your consideration. Because the County is working with many taxing entities in attempting to resolve this issue the County is not in a position to modify the agreement for individual taxing entities. This offer of compromise and settlement is open only until November 15, 1984. The County looks forward to your cooperation in this matter. If you have any questions regarding the County's proposal please cont ct me at 64 8747. ry truly ou Jo n M. Ju County Counsel Enc. I i l COMPROMISE AND SETTLEMENT THIS COMPROMISE MD SETTLEMENT is entered into by and between Washington County, Oregon (herein "County") and City of Tigard (herein "City") . WITNESSETH WHEREAS, the Oregon Tax Court in an opinion in an Interlocutory Partial Summary Judgment Order dated August 8, 1983 in the matter of School District No. 1 v. Multnomah Count (Oregon Tax Court No. 1762) (herein "Tax Court Opinion" ) , opined that Multnomah County was obligated to pay to the School District interest earned on certain property tax payments received by Multnomah County; and WHEREAS, County denies any obligation, legal or otherwise, to pay taxing entities within its jurisdiction for whom it collects property taxes including City any interest earned on property taxes collected; and WHEREAS, the Tax Court opinion leaves in dispute the issue of obligation for and the extent of any obligation of County to pay any of its taxing entities including City interest earned on the County' s unsegregated tax account, however, the parties desire to compromise and settle the dispute without litigation; now, therefore IN CONSIDERATION of the mutual covenants, promises and conditions set forth below, it is agreed as follows: C -2- COUNTY SHALL: City a lump sump of $2,369 .56 to be paid in three 1 . Pay equal principal installments. The first payment shall be paid within thirty days of the execution of this agreement by both parties; the second payment shall be due July 1, 1985; the third and final payment shall be due July 1 , 1986 . County shall pay interest at the rate of nine percent (9%) per r annum on the balance owed from the date of this agreement and until paid. At any time during the term of this agreement County may pay City the remaining principal and interest due without penalty. 2 , Unless otherwise provided by law, pay to City interest on property tax designated for District for fiscal year 1984-85 and succeeding years. interest shall be determined by multiplying interest earned on unsegregated tax account by City' s percentage of levy. DISTRICT SHALL: 1. Release and hold harmless and covenant not to sue County, its employees or agents for any liability or ity for any interest earned on property taxes responsibility to C ceeding 1984-85 and any penalties or interest for fiscal years pre as provided by ORS 311 .345 or otherwise. BOTH PARTIES AGREE: 1 , County' s acceptance of this Compromise and Settlement, as herein set forth, is not to be considered an omission or acceptance by County of the Tax Court opinion. County expressly disputes that opinion. l -3- 2. The amount of the lump sum agreed by parties for compromise and settlement of the dispute over interest earned on the County' s unsegregated tax account reflects the amount being satisfactory by City. County does not warrant or agree to the accuracy of the amount. The amount agreed upon by parties herein is solely for the purpose of compromising and settling the dispute now between County and City and is deemed by the parties to fully satisfy and forever discharge County for all claims or obligations arising from the matter set forth in this agreement. DATED this day of October, 1984. Washington County City of Tigard O\ WASHINGTON COUNTY { ADMINISTRATION OREGON 9 N24 IRST AVENUE t COUNTY COUNSEL November 1, 1984 ROOM 401 BOARD OF COMMISSIONERS 15031 648 8747 WES MYLLENBECK, Chairman BONNIE L. HAYS, Vice Chairman EVA M. KILLPACK JOHN E. MEEK LUCILLE WARREN Jerry Widner, Finance Director City of Tigard p.0. Box 23397 Tigard, Oregon 97223 Dear Mr. Widner: I have previously provided you with a Compromise and Settlement Agreement on the issue of interes Lon the s just unsegregated tax account interest issue. it ra hical error come to second nd pagehat there is ofagreements typographical "Both Parties on the second p g T e _ Agree" , second line, the word "omission" is used. word should be "a� nIf please correctthe p"omissionromise " to 1" Settlement is acceptable "admission" , initial and return signed agreement to me. Thank you for your help. Very ruly yours, John M. Junkin County Counsel JMJ:dee t an equal opportunity emplo,ver E t CITY OF TIGARD. OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF: November 12, 1984 AGENDA ITEM #: �--- DATE SUBMITTED: November 6, 1984 PREVIOUS ACTION: Partial release of.____ ISSUE/AGENDA TITLE: Partial release Performance Bond funds on 10-22-84 of Performance Bond funds for PREPARED BY: Randy Clarno Gallos Vineyard Subdivision _ REQUESTED BY: Herb Morissette Builders DEPARTMENT HEAD OK: I ++ _ CITY ADMINISTRATOR: — INFORMATION SUMMARY Herb Morissette Builder, Inc. , is requesting that we make additional releases of Performance Bond funds For those itemized Public Improvements that are complete. To date, funds have been released for the following items: Site Prep. and Grading, Concrete Curb, Sanitary Sewer and Storm Sewer. This request in for Street and Waterline construction, which is complete. In addition they are requesting a release of the difference between the Engineers t Estimate (Current Bond Amount) and their contract amount for the construction. Construction Item Bond Amount Amount Requested 2.0% Retainage for Release 8OX for Maintenance 3. Street Construction $22,354.00 $17,883.20 $4,470.80 6. Waterline and appurtenance $11.,590.00 $ 9,272.00 $2,318.00 Difference Between Estimate and Contracts. $7,632.20 (100X) $34,787.40 ALTERNATIVES CONSIDERED Deny or Accept their request. SUGGESTED ACTION The Planning and Development Department recommends that Council accept their f` request and authorize the release of $34,787.40 from their Performance Bond. \ (RSC:cz/O761P) i November 6, 1984 Debor:+h S. Shaffer, Vice President - Finance Herb Morissette Builders, Inc. 7470 SW 76th Avenue Portland, Oregon 97223 RE: Gallas Vineyard Subdivision (Letter of Commitment Partial Release) Dear Ms. Shaffer: In the matter of the one hundred thirty-Lettthousand,Commitment, between sixty-three and 00/100 dollars ($134,563.00) Letter of Herb Morissette Builders Inc. , and the City of Tigard, Oregon and Oregon Pioneer Savings and Loan Association; this is to serve as official notice to allow said Oregon Pioneer Savings noftoan the deposittlon to to saidelease Oregon tPioneer Morissette Builders Inc. , a poo Savings and Loan Association. The amount hereby authorized to be released is thirty-four thousand seven hundred eighty-seven and 40/100 dollars ($34.787.40) . The amount to remain entrusted to Oregon Pioneer Savings and Loan Association as a cash performance bond to assure the City that all remaining requirements of said Subdivision are completed, shall be thirty-eight thousand, seven hundred seventy and 16/100 dollars ($38,770.16). This notice shall not be construed to nullify or alter the terms of the aforesaid Letter of Commitment in any way; it is merely an authorization to release a portion of the entrusted monies. City of Tigard, Oregon YY i t e � ity Recorder (RSC:cz/0761P) MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and City Council November 7, 1984 FROM: Bob Jean, City Administrator SUBJECT: Personnel Rules & Earned Benefi Accruals Each of you hasa draft of the revised Personnel Rules. Mayor Cook has asked that you be prepared to point out areas of concern for particular review by staff prior to forwarding the final draft to the City Attorney. We hope to have the Personnel Rules ready for your final consideration by January or February, 1985. Attached is a summary table of vacation compensatory time, holiday and vacation benefits earnings schedules along with maximum accrual limits. As can be seen by looking down each category, Tigard is at or below that r for comparable metropolitan communities. t 7 % c O •p N d L r L L 1 1 G L O JC L� l L"N s �c m L 1 V V L L C^ S S d C•' - � 7 P o� .a+ 0 1 d I d R L T L L S w y G L V d W d W C c ¢ V) N C C d 3 L i V O O \ %� x o� saca `0 0 0 N x - I W ac T X W V v v �•' C 0 c 0 r N a W N N Q d S W - C d G N J I L S K ?� it r \ '0 rJ T X L 7 X O ^J .a+ % p C. 0 ,0 ;� C :� ..�.r x O O O U J 'D 'D r L c C c J = - u, ¢ P P C !✓ 7 d ^ ac 7 N C L N N L O C 0 O N (. L L 7 L c r V Ae (2 7 ^J a C: C C .--� m .p .D .D O O O •_' O O O C, (-'1 f1 n •a L r d C � O h+ cc a 7 r £� a 0 w r+ L 7 W J C O L T m '7 O_ 7 Z a ^� T ♦+ L L O I I V O O n Cl., N a 4 01 Q O C 7 N v Q O Q x v P � 1 v ¢ a 1 QLU N y CJ J N cc - aLiS .YN C O L O L N N N N N N 1p N N N d m tl �yy V L L L L L L L ` L L L L L L I L L = �_ r O O O O Od N O CL O O N O O O O O O O s O d t+ N N r0 L L L L .+ O O T_ C Q h I L L L f + H V L L r+ ¢ ¢ g V V (J N N N N N N N N q N N O N N N q L L L L L rr r+ L � L L L LN L t l L L L N T a t L � '0 r• N t _ L L L o (D VN IA 0 0 C C .D Q a O O OO O O O O O O .D .O 1 .D m d 'D .D �O C ID � N O O O .w .� N O F � Q ¢ ¢ M. v .-I .-+ .-i N en N n N N N N d d Vd d K .+ U O ^+ N O T + N a d d d a T tJ ¢ d n V d l d •' d T ` ,'., V d T V W C7 O V .r Tv -0 d V d V n d L d t7 O O E +T' L S ¢ O E d P C 6 L O LDO G 3 '^ v _� t7 \ a c J 1 d N O 3