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City Council Packet - 11/21/1983 MrlmMEMO TIGARD CITY COUNCIL PUBLIC NOTICE: Anyone dishing to speak on an SPECIAL MEETING AGENDA agenda item needs to sign on the appropriate NOVEMBER 21, `1983, 7:30 P-M- sign-up sheet(s). If no sheet is available, FOWLER 'JUNIOR HIGH ask to be recognized by the Chair at the start 10865 SW WALNUT of that agenda item. Visitor's agenda items are TIGARD, OREGON 97223 asked to be kept to 2 minutes or Less; longer matters can be set for a future Agenda by con- tacting either the Mayor or 'City Administrator. 1. SPECIAL MEETING: 1.1 Call To Order and Roll Call 1.2 Pledge of Allegiance _1.3 Call To Staff and Council For Non-Agenda Items x 2. VISITOR'S AGENDA (2 Minutes or Less, ,Please) 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed ,by motion €or discussion and separate action. Motion to: 3.1 Receive and File: Departmental Monthly Reports Canvass of 1118/83 Election 3.2 Approve Renewal Liability Insurance Policy 3.3 Authorize Urban Services Study Funding Advance 3.4 Accept Street Dedication - Lutz, Segel & Vaughan, SW 72nd Avenue 4. SW 115TH STREET NO PARKING ORDINANCE NO. 83-50 (Second Reading) 5. SALES TAX REFERENDUM PUBLIC HEARING Public Hearing Opened Staff Summary - Finance Director (5 minutes) Public Testimony: Proponents (10 minutes total) Opponents (10 minutes total) Public Hearing Closed Consideration by Council (5 minutes) 6. TOWN HALL MEETING - Community Discussion Workshop Dr. Sheldon Edner Facilitator 7. NOH-AGENDA ITEMS: From Council and Staff 8. ADJOURNMENT (DH:1w103l6A) '' PAGE I COUNCIL AGENDA NOVEMBER 21, 1983 Immmmmm!ffl�� TIGARDC I T Y C 0 U N C IL ' SPECIAL MEETING MINUTES - NOVEMBER 21, 1983 - 7:30 P.M. 1. ROLL CALL Present: Mayor Wilbur Bishop; Councilors: John Cook and Ima Scott; City Staff: Bob Adams, Chief of Police; Frank Currie, Director of Public Works; Doris Hartig, City Recorder; Bob Jean, City Administrator; Joy Martin, Administrative Assistant Bill Monahan, Director of Planning & Development; Tim Ramis, Legal Counsel; and Jerri Widnes, Finance Director. 2. CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS UNDER OPEN AGENDA City' Administrator requested Space Needs III discussion be added. 3. VISITOR'S'AGENDA (a) John` Wilson, 8965 SW Edgewood', requested item' 3.2 Renewal of Liability Insurance Policy` be removed from consent agenda' as he wanted to address some points contained in the memo. (b) Motion by Councilor Scott, seconded by Councilor Cook, to remove items 3.2 and ' 3.3 Urban Services Study Funding; Advance from the consent agenda. Approved by unanimous vote of Council present'. 4. RECEIVE AND FILE: Departmental Monthly Reports & Canvass of 11-8-83 Election= (a) Motion by Councilor Scott, seconded by Councilor Cook, to receive and file. Approved by unanimous vote of Council present. 5. ACCEPT STREET DEDICATION - Lutz, Segel & Vaughan - SW 72nd Avenue (a) Notion by Councilor Scott, seconded by Councilor Cook, to accept and authorize signature. Approved by unanimous vote of Council present. 6. ORDINANCE NO. 83-50 AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 10.28, OF THE TIGARD MUNICIPAL CODE BY ADDING TO SECTION 10.28.130 TO PROHIBIT PARKING ON A PORTION OF SW 115TH AVENUE, DECLARING AN EMERGENCY AND FIXING AN EFFECTIVE DATE. (a) Motion by Councilor Cook, seconded by Mayor Bishop, to adopt. Approved by unanimous vote of Council present. l , PAGE I - COUNCIL MINUTES - NOVEMBER 21, 1983 �. .. . F E Sryf i( f l al k 7. : SALES° TAX REFERENDUM PUBLIC HEARING 1 (a) Mayor:Bishop emphasized the purpose of hearing was to take testimony only ;on whether to refer or not to refer the issue to the voters. s (b) Public Hearing Opened (c) Finance Director summarized her memo and explained the process of referral to the voters. f i (d) Public Testimony: ' j i # Proponents € j s Representative Delma Jones stated this was an opportunity for tax reform and suggested the voters be, allowed to vote on the issue. The revenue from this tax would support local governments. r Opponents: j Bob Bledsoe commented the state legislature has the authority to - t€ refer the matter directly to the voters and urged Council not to support the tax issue as the City has enough trouble with finances. q John Smets , commented the legislature made the decision to refer to local governments and if Council votes for referendum it will be } interpreted as voting for a sales tax. He suggested the state reduce expenditures and then a sales tax would not be necessary.` Mr. Lyle J. Turnbull questioned if the sales tax would apply to all property taxes. Representative Jones reported it did. JB Bishop inquired if the Attorney General has been asked for an opinion if this is a legal matter to be referred to the cities and districts for ratification. Mr. Jones replied it would need to be tested in a court case and the ` Attorney General has not been directed to give an opinion on this matter. t Floyd Weaver questioned the issue of the Attorney General giving an t - opinion. City Attorney responded that what is needed is an actual # case in order to get an answer. # Tony Maksym asked Rep. Jones what contingency plan the legislature t has. t Representative Jones replied the problem is in the hands of the local � taxpayer. (e) City Administrator summarized testimony and provided general information regarding the tax structure. He showed a pie chart indicating five cents of every one dollar goes to the City which equals 10% of the City's total budget. { i t PAGE 2 — COUNCIL MINUTES - NOVEMBER 21, 1983 (f) Representative Jones summarized her testimony and responded to questions from the audience. (g) Public Hearing Closed (h) Motion by Councilor Cook, seconded by Councilor Scott, to approve the referral to the voters of the sales tax/property tax relief measures. Motion approved by unanimous vote of Council present. S. SPACE NEEDS III DISCUSSION (a) Walt Munhall, President of Library Board requested council make good on a promise approximately one year ago, since the measure failed, to grant r permission;to do research, to not only look just for library sites but a total facility of some kind for City needs. He requested they '`be allowed to go out and report back as ;Council may desire. He also urged,'interested"citizens to do similar research and report back their findings to Council. He continued ;by requesting that if possible Council come to an unanimous decision on a future site. (b) Councilor Scott inquired if a citizen's advisory group' was wanted.:. President Munhail stated he understood they were not wanted in the second citizen's advisory group. Discussion followed between Council, Library Board members and other members in the audience regarding ,composition of second citizen's advisory committee and responsibility to be designated to this group. .A. During this discussion, Mayor Bishop left meeting at 8:22 and returned at 8x25 P.M. Past efforts of the Library Board and Citizen's Committee regarding their research for a site and recommendation were reviewed. (c) Bob Wyffeis, 13805 SW 103rd, noted the GTE building was for sale and described property and building. He recommended this would be adequate for City Hall and Police and to have new construction for the Library on the current Police Department site. City Administrator responded with costs for purchasing and or renting facilities. (d) Tony Maksym recommended the Council welcome the Library Board's suggestion to go out on their own and bring back a recommendation. (e) Gerry Edwards, from the audience, suggested the Library Board take the lead and anyone interested can attend their meetings with schedules to be well advertised in advance. Councilor Cook suggested Library Board come back with several recommendations and then Council can make a decision. (f) Mayor Bishop read a letter from Councilor Brian suggesting a review committee be formed and report back to Council January 30, 198+; that tration training program such as Lyle the Council commit to an adminis Sumek prepares and try to pull the Council together. He further suggested that 5 members be on the ccmmittee to review. 1983 PAGE 3 - COUNCIL MINUTES - NOVEMBER 21, Discussion by Library Board members and Council regarding the review committee. (g) Motion by Councilor Cook, seconded by Mayor Bishop, that the Committeebe formed with the Library Board acting : as a` review committee and all citizens 'and other 'boards be involved as they see fit and that the Council and Administrative staff will be available for information purposes only. The review Committee shall review all information to date as well as be free to consider new information. The Space` Needs" Review Committee shall consider: rental, library bond and rental, build-to-suit lease-purchase, and 'Civic Center bond options. Recommendations shall address both short-term and long-term factors. The recommendation should be brought before Council no later than January 30, 1984. (h) Discussion followed whether the matter should be approved by unanimous vote of all Council members.' Consensus was the issue would go to the voters and that the Council tonight cannot speak for Council members not present. (i) Motion asstated was approved by unanimous vote of Council present. 9. APPROVE RENEWAL LIABILITY INSURANCE POLICY (a) John Wilson, 8965 SW Edgewood, Tigard, handed out memo urging Council to consider his proposal ,and stating he endorsed staff recommendation to establish an' insurance committee to review the City's needs. (b) Motion by Councilor ` Scott, seconded by Councilor Cook, to accept Wilson's proposal. (c) Director of Finance commented there were other issues to take into consideration and outlined strengths and weaknesses. She stated she had strong reservations about Wilson's proposal. City Attorney commented the best process in handling this issue is to go through the process and then establish the committee approach. He recommended Council renew the general liability policy now and then pickup on the bidding process to bi. established latter. Discussion by Council continued and Councilor Scott withdrew her motion. (d) Motion by Councilor Cook, seconded by Councilor Scott, to renew the liability policy with Leonard Adams Agency in the amount of $14,358.00 and for an Insurance Committee to study a package program _ and establish criteria for insurance renewal with City Attorney involvement. Motion approved by unanimous vote of Council present. 9:18 P.M. Council recessed to participate in town hall meeting. 10. TOWN HALL MEETING (a) City Administrator introduced Dr. Sheldon Edner, who was Facilitator for the meeting., PAGE 4 COUNCIL MINUTES NOVEMBER 21, 198 (b) Dr. Edner stated the purpose of the group meeting was to brainstorm where the ,City wants to be in 5 years, programs and projects for Tigard and then prioritizing,the programs and projects. The list of ideas for programs/projects is as follows: 1. Civic Center, decision - package - 2. Expand parks/recreation program 3. Streets/bike program 4. Storm drainage _5. Library 6, Improve police/fire services 7. Solid waste disposal 8. Youth program facilities 9. Annexations - Washington Square, equalize boundaries 10. Economic Development off 99W 11. improve policy making 12. Public relations through cable 13. ' Downtown improvements 14. Stronger citizen involvement 15. City focal point 16. Ombsbudsman for City 17. Elderly & handicapped transportation 18. Summer children's program 19. LID policy 20. CIP-reserve for streets N By consensus, the group eliminated water supply, drug awareness program, ,city/school cooperation, public transportation and medical services. 10:35 P.M. Council reconvened from Town Hall Meeting to consider final agenda item. 11. AUTHORIZE URBAN SERVICES STUDY FUNDING ADVANCE (a) Councilor Scott stated she pulled item as she was concerned that the City had to guarantee $2,634.00 if the fund raising effort fails. Council discussed and consensus was to continue funding to finish the urban services study. (b) Motion by Councilor Cook, seconded by Mayor Bishop to approve. Approved by unanimous vote of Council present. 10:40 P.M. Council recessed to participate in Town Hall meeting. 12. TOWN HALL MEETING CONTINUED The items listed by the group as high priority and high capability t were items 50 61 & 11; medium priority and high capability 3; high PAGE 5 COUNCIL MINUTES NOVEMBER 21, 1983 EWSM priority and medium capability 1; medium priority and medium capability 2, 4, 8, 10, -12, 14, 19; low priority and medium capability'7; rated low priority and medium capability 9, 13, 15, 20; rated low priority and 'capability 16, 17, & 18. 12.` ADJOURNMENT - 10.50 P.M. City Recorder City of Ti ATTEST: City of Tigarcl f PAGE 6 - COUNCIL MINUTES - NOVEMBER 21, 1983 (DH:lw/0867A) x, r TIMES PUBLISHING COMPANY Legal 7-6271 P,O.BOX 370- PHONE(503)684-0360 !Notice BEAVERTON,OREGON 97075 Legal Notice Advertising ® ❑ Tearsheet Notice City of Tigard n PO Box 23397 ® ❑ Duplicate Affidavit Tigard, OR 97223 i ' r i AFFIDAVIT OF PUBLICATION STATE OF OREGON, )ss 1 COUNTY OF WASHINGTON, ) I I Susan Pinkley ;A being first duly sworn, depose and say thaicTardhTima Advertising t; Director, or his principal clerk,of the a newspaper of general circulation as defined in ORS 193-010 and 193.020;published at_ T'-9a ' in the aforesaid county and state;that the Selected Agenda a printed copy of which is hereto annexed,was published in the entire issue of said newspaper for---I successive and consecutive in the following issues: NoveinhQr 1.7:.:,:..1983 Subshrt .af end svv x biefore me this Nov e_ 2 1983 Notary Public for Oregon My Commission Expires: 3/16/87 AFFIDAVITgqg (bS 7W, :oit, 04 i T } i4 �V24 ` `- ��!�"KFs4��d'?'�F#� � ��y.�-�1-i �t�� "`•ch,x�i� �?--lcrt 4`�-. i a t,.:�x ....`z+.a.��, t �MR �s s �,• Y ; ,. to' , J � i - w - s R � a4 F +•ci:,�RTk:- 3 R O« y^�3'r$i`-.-yqs,,.;Yc_£;", Fr,=. 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' MORRIS, � ira3y sax3 . 5 WCITMMyr3:�:«g SIMON 9; l � AGENDA IM-I City Council -' 11-21--83 l SIGN UP SHEET SALES TAX REFERENDUM PUBLIC HEARING: SHOULD THE LEGISLATURE'S SALES i TAX/PROPERTY TAX REDUCTION PROPOSAL BE ;REFERRED TO A VOTE" OF THE PEOPLE? k Testimony will be accepted onl on whether to refer or not to refer. lfse total of 10 minutes for proponents and 10 minutes for opponent testimony is ;, hose on the sign up sheet. limited and divided equally amongst t , PROPONENTS (10 minutes) OPPONENTS (10 minutes) In favor of referrin to a vote. ainst referrinz for a vote. t *AM= E M E 0 R A N D U M DATE: November 15, 1983 TO Mayor and City Council FROM: Jerri L. Widner, 'Finance Director SUBJECT: OCTOBER DEPARTMENTAL SUMMARY ACCOUNTING: Staffing ;levels were lower this month,: due to vacations and sick leave taken,; however all of the daily work was completed. There were 248 accounts payable and; 209 payroll checks written during the month. There were approximately` 1200 billings sent out and 1113 receipts written. WORD PROCESSING: During the month, 8,351 pages from 100 workorderswere processed. There were three major projects that were given to this division to complete--the Disaster -Plan' (3,300 pages), the Comprehensive -Plan and Development Code and the CIP and 5-year plan. rA temporary part-time Office Aide was added to the staff to replace Colleen heard who is now working in the Building Division. _. Our new employee is Kathleen Reffett, she works 20 - 30 hours a , week, depending on the work load. Training, sessions have been set up for the City clerical staff, two of which have now completed their training. CITY RECORDER, RECORDS, COURT: Business Tax revenues for October were $4,700.00 with 77 certificates issued with l tax exempt. The City Recorder productivity for October was spent on the 11/8/83 election postings and follow-up on the Committees; insurance quotations and meetings; personnel recruitment activities and transcription of the City Council minutes. Municipal Court data was not received in time for this summary, but will appear in next month's report. JLW:ms (0110F) 's O N O O l w M $ p g N p O . p ^ m H riVi N p4 H b�... r N V1 u. L'�1 C N 0.., N to H 14 C�7 YRµi cn H M H H tn p N 'C /+l N H H cn l•1 to .p C'i H H e� lA ®.'G W O 4 N cn 0 N. H M ^ M 6+1 M M r V C N p 14 M s N � p A 000w� 1 r O � 41 j r: H 0 .rs H� O d$a p V a6`OI Com. V 0i 41 +S H .. W 0 O O n Q .y :N H co41 w V 40 O 95 I uv a N a N p r N N OOU M !�+ r6 Kf Y4 a r 6: 7 tT cD t7 ® rl cn W r4 N Ci H H �. Ola r C O .eY O w N H C ll'1 H O C W N O r a O ? 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N to eu a en M M a �u f H � IiI N vd O N I..N M "ra d ua 1 M M q � 111 F 6J R G' M1 M1 M1 Ft ' 1 M H H VJW 4 H R: r+ L9 b r t7 p 0 7 7,1 00 ba tr] O q R M1 l vl �� M1O Z p, V1 H W HN y C q M1 � � H p, O 6v qM1 � `D1 B' N J1 O v H U vm M v� M in Q p N .� cq Cq q a O CG N M1 M p *d o N le IZ 10 � a O y, -0 p �YG m W AN D M 04 Oco � 4 d LIBRAWY FUBLICPhons 639-9511 12568 SWMain*Tigard,0r.9722'� MONTHLY REPORT October 1983 TO: Library Board - City Council v FROM: City Librarian # WCCLS levy 1984: At the October 11 regular meeting of the Washington County ' Commissioners? the WCCLS request to place the $2.2 million three-year operating levy on the March ballot was refused by a 3-2 vote; Wes Myllenbeck, Bonnie Hays voted yes; Lucille;Warren, Eve Killpack and John Meek voted no. The primary reasons for voting no were: The amount was too large; user fees: should help support the libraries; this issue could interfere with passage of. the County's tax base request in May. Another work session with the county commissioners representative group of library supporters met with the was held, at which a County`Commissioners. There was open discussion on issues such as user fees, other alternate funding sources, automation, WCCLS as part of a County tax base, adequate reimbursement to cities, the process used to develop the budget pro- posal, 'the result of a considerable`reduction in the levy proposal and the effect';on Washington County residents if there were no Cooperative. See attached memorandum from WCCLS coordinator for Commissioners' reply. WCCLSProfessional Board: The WCCLS Professional Board met on October 29. Items of interest: (1) Plans are continuing for a joint public relations campaign with Clackamas County. (2) The County share of State Aid thisAis $13,644. A carry-over of $1,297 makes a total of $14,941, which will be considered by the Budget-Comrr,ittee for recommendation to the WCCLS Board. (3) A' county-wide cir- culation survey will be carried out for two weeks beginning October 31. MACC: The Tigard City Librarian is a member of the Metropolitan Area Communications Commission Access Committee, representing library interests in the public access cable channels. At a meeting on October 27, there was a review of present usage of the public channels and training of various gxoups. Primary discussion concerned the four workshops planned in November to acquaint pzospectiab a telers visand the general, public with the use and availability of the public uses of cable television. State Aid: Tigard Public Library received $1,636 in per Capita State Aid for FY 1983-64. This amount is based on about 9.1c per capita. Librate Ual Report: The Library Annual Report was presented at the October 17 ibrarian Irene Ertell, Assistant Librarian City Council meeting by the City L George Anne Clingan, and Associate Librarian John Henshell. The written report was filed with City Recorder. Following the report, Walt Munhall, Library Board Chairman, and Susan Mueller, Library Board Member, made statements to the Council urging their support of the Library program and space needs. Friends ofthe Library: Friends of the Library held their annual Book & Bake Sale on Saturday, October 29® $558 was raised from the sale. Automation: The Librarian and Library Assistant for cataloging visited the Tigard automated system for cataloging and reproducing catalog High School to observe their cards. The system consists of an Apple III, two disc drives and a printer, The is issue is being pursued and other systems cost of their system was under $4000. Th will also be investigated. Personnel: Holly Humston, Library Aide, began. her duties on October ll. Volunteers: " Nineteen volunteers worked a total of 213 hours; daily average, 8 hours. ` Tigard Public Library - Monthly Report - October 1983, page 2 Youth Services: Halloween books were on display so as to be easily found by borrowers. However, circulation was limited to three per person to make the books accessible to as many as possible. Recent purchasing of juvenile non- fiction has resulted in. a 32.2% increase in circulation during the first three months of the. FY. Circulation of juvenile non-fiction materials is still hampered because there is limited space in the children's room and most juvenile non-fiction must be shelved with the adult.non-fiction. Work Indicators October 1983 October 1982 Adult Books 6327 6375 Juvenile Books 2678 2426 Interlibrary Loan 55 74 Magazines 542 422 Records/Cassettes 107 150 Other 54 27 Total Circulation 9,763 9,474 Days of Service 21 22 Average Daily Circulation 465 431 Increase/Decrease over previous yr. 7% 7% Reference/Reader's Advisory 383 543 Materials Added 517 772 Materials Withdrawn 521 192 Borrowers: New/Renewal 176/96=272 218/112=330 Washington County Cooperative Library Services %L=7= %L=Um Ji u= ji a a Irene Ertell ® ` Tioard Public Library rF November 14, 1983 MEMO TO: Citizens Advisory Board Public Library Directors & Governing Body Representatives FROM: Peggy Cummings Forci.err,�Zy Acting WCCLS Coordinator RE: Response from Board of Commissioners to Levy Request On* November 8th, the Board of Commissiners again discussed the library levy, request that had been recommended to them by the Citizens 'Advisory Board. A copy of their response is attached. They are asking the Citizens Advisory Board to endorse one of two proposed options: 1°l) Include the full $2.2 million library levy in the County's request for a new County tax base with a committment from the Board of Commissioners that, for at least the next three years, the Cooperative Library would receive $2.2 million annually; or 2) A two-year levy be submitted without the computer upgrade and implemention of a 10% user fee which would result in an annual levy of $1.68 million.,, The Citizens Advisory Board has scheduled a meeting for November 22nd to consider these options. Please take the opportunity between now and the CAB meeting to discuss the options and contact your CAB representative or me with your comments. Ntaiirng Address: P.O.Box 5120 Aloha,Oregon 97006 Location: 17880 SW Blanton Street Aloha,Oregon Telephone:(503)642.1544 CITY OF 'TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA ITEM h: AGENDA OF: N or taR� - DATE SUBMITTED: No tuber 17 t9A� 'PREVIOUS ACTION: ISSUE/AGENDA TITLE: REQUESTED BY: epartment Report - Planning D and Devel'o ment CITY RDMINIS'rRATOR DEPARTMENT HEAD OK: -_-- INFORMATION SUMMARY Attached please find the OctcDer report of the Department of Planning and Development. During October much work was to,Counciltapproved thee the 1ty Code eon1Ccctoberopment C177, 1483 The Cit November submittal date. y topreparationof the Annexation activity was limited 78th Avenue, Pfaffle Annexation proposal for the Boundary Commission. The Building activity for the month was considerably less'than ,the past several strong months, however, seventeen single family permits were taken out as single ` family development remains strong. ALTERNATIVES CONSIDERED SUGGESTEDACTION Staff suggest that the City Council accept the October report for Planning and ;Development. gl NEW 161112�� MEMORANDUM TO• CITY COUNCIL FROM: PLANNING AND DEVELOPMENT DEPARTMENT DATE: November 1, '1983 SUBJECT: Monthly Report for month of OCTOBER August's building a'citivities includes permits for 7 signs, 17 single family residential, 3 residential additions or remodels, 5 commercial alter/repair, :2 educational air, 2 'religious air, 2- storages, = 5 fill permits for a total valuation of 1,445,170.00. Fees for 36 permits 10,447.24 Fees for 7 signs 155.00 Plumbing A.citivity -'33 3,274.80 Mechanical Activity 33 543.50 I TOTAL....... 14,420.54 I i Sewer Connections - 20 19,850.00 Sesser Inspections - 20 710.00 King City Activity There was 1 permit issued for Ring City for the Month of October, 1983 f MUMM t r" r, r € C. o O O O O O O o O o 00 0 0 0 0 0"0 0 0`tl 0 0 0 0 0 0 CSO o 0O O 7r, 0 0 0 0 0 0 0 0 0 0'O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O t..i OO O OHO © ©-0 O OO O ON O 0.00 O O'O OO O O:A OOO O O O -`H O:.O O:O o 0 O.O O c 0 O O.N O O'r-t O ,, O.o 0 0 0 0 0 0 0 0 0 0 d d d d d P 0 0 6 0 0 O O O O tl O o O.in o tri P P t!7 O O. Oft O O".p O v-t O O O!ir1 z = r-1 ^w s7. 7L '?. 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C% At 0% O` r 4 LT 6• O+ P 0+ H t3% 1 i tN r� r't ra rt r'7 ti O r•t t•'t r-s P r°'t t♦ ra *"t O t-4 4a N - is e3 C GV W t4 cu W Q w y 0 o 43 O G 0 4) u :pt¢ a w 07 to C .0 V ym O 0 W 41 Rr O 1-4 to O ai G VJ V V -4 C r ..+ r4 .4 O W G G . r4 JA to w H C Gri-d H H4 0) W d G f+a of 4) yO r,gN fa .RNydG y! bo 91 409 W O+.d9 H rl r-1 C.+ r^+ rd V4 6a 43 °� O C 9 V 0 � Ql OG 14 m O 0 N N N 4) ?f N N N 41 a .N rJi .0 c9 ,.+ `ai ..-. bo 44 N 4 a O 4+ N SD F'+ 41 'C G O A O d �* ca ;ft t" 7>0� 2•. `,A �e 4.i r� cd .d mf � � .a 0 O Co 41 ..� V U 41 40 t'J Lt N O G a m ,G we ;� O 63 4a 'O r W .rt i'S 3.t fe 4a ..e W ti C? ) f:.' �• OOo�G .r.i 3,` G ®6 C. •4> M b ?a rOt �r G w € G C G Ei Q w v?14 OGi so, 9: ca o a i Oji o �+ o .-6 0 -4 41 N3 O N O y O 4t Qi •d id o r'+ [3 Ri yst S^+ r a a+ U V U H O V V V �.' N O .� d O A W H d A r.1 F 7 cA 3 ►. + a o' o N o o � m � v d o a H r+ H CJ M A V3 Go Ea MEN— NO 111 M f S.? Mv P All" n Am ag, j0v�, OR- T'll ItO I ON MN�,, M il.- A-, . O-d Q mg j VIM 0 aCi m rd p� d G w'x 43) p d "uro4 E y l�gwma o a .4 91. -H d M'O'N N � G s m 3 d _w > - c (n O ood d d en 4a P d .eoo ,Q W Rde F .o N d V O fJ� H H H H M OI O y ol,co 14 tjbad a �+ o v e Im a d w w d C ✓ Vdi =.d x a Z X Z a N as Sae.. H 1 F a ° M M Lj w p w ✓ o tj r4 W p w m o w m 0 O � e o is RI a m C 00 Ij y o _ e 14 d � N td H U AIt w a HED C9 N N N e0 U d C� W d QLD A a � of e � o H : 27 C t N e'4o A V .re DI sly.. x. a: V! w LJ m stf SIe N e M m 14 rl al r+ Go oo Q co cl co N O+ N N Fes,,ao Oj hl N N O No CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY F AGENDA.OF: November 21, 1983 AGENDA ITEM ft: , PREVIOUS ACTION: DATE SUBMITTED: __N--,e 8, 1983 � . ISSUE/AGENDA 'TIT,LE: Public Works Departmental Report for October. 1983 REQUESTED BY: e� CITY ADMINISTRATOR: _ DEPARTHENT HE701K; INFORMATION SUMMARY Attached are the monthly division reports for Public Works Operations and Engineering Services. y s>esttvasa:azssmseaacussartaaRa�asve'a�a«x®asswmasaacvmasa¢mms�ecumiemeiaxasccsasassarccsaaaacaaamaaaaasosaaaa ,NLTEPNATIVES CONSIDERED �AdRb3w RRa 4s sQ 1�3ti®Ila slat gti pi�9aa eammswaa Sl eS as mt Saa��amlmtf49 maxi Osaa Q�SdaYE>xR}i a9L LYta�a Ossa ac ass lies i6 g9aaGtt,t SaCaOtC�A SUGGE,5TED ACTION r Receive and File CITY OF TIGARD PUBLIC WORKS OPERATIONS OCTOBER Report 1983 DATE: 11-2-83 OPERATIONS OFFICE: For: All About Town: Cleaning of 'Englewood Creek has beencompleted PARKS: (GREENTHUMB LABOR) 1 . 73 hrs mowing 9 hrs ';mowing 2. 46 hrs srestroom;maint. 27 hrs restroom maint . 3. 4 hrs ballfield maint . 4. l hr building maint. m 5. 5 hrs trails maint. 6. 84 hrs landscaping 46 hrs landscaping STREETS: (COMMUNITY SERVICE LABOR) 1. 38 hrs street cleaning 8 hrs misc. work 2. 68 hrs patching 3. 168 hrs sign maint. 4. . 88 hrs grading and rocking 5. 8 hrs bridge maint, 6. 2 hrs sanding WASTE WATER: 1 . 1341 h-rs T.V. inspection 2. 17 hrs sanitary sewer clean 3. 21 hrs storm drain clean 4. 4 hours catch basin 5. 17 hrs manhole repair 6. 89 hrs ditching 7. 30 hrs tstorm drain repair SUPPORT SERVICES: 1 . 26.7 hrs PM on equipment 2 . 125.8 hrs scheduled repairs 3. 25.0 hrs unscheduled repairs 4 . 2.3 hrs tire service 5 . 2 .0 hrs fabrication 6. ,5 hrs road service 7. 1.0.0 hrs building maint . 8. 26.5 hrs general support WE EN M E M O R A N U M f TO: Frank Currie, Director of Public Works FROM: john Hagman, Supt, Engr. Div. SUBJ: Engineering Services Section Monthly Report for October, 1983. I. OFFICE A. Letters 1. Notified developers of subdivisions that were past due for completion including Bellwood III, Creekside Park, Genesis III, Windmill, Landmark Lane, Summerlake and'Morning Hill I. B. Subdivisions sent to Council for approval. subdivision compliance agreement and 1. Morning Hill SI & III performance bond, 2. , Bond Park subdivision compliance agreement and performance bond:. 3. lfsbond. de Estates subdivision compliance agreement and bond rr.:.. approval. C. Street Recondition Program 1. . Completed 1983 overlays; used 3965.905 tons of Class "B asphalt overlaying approximately 2.25 ' miles of streets. 2. Completed 5_W. 115th Avenue and S.W. Tigard Street, rebuild plans. Sent out for bid Oct. 28,- 1983c Bid opening set for Nov. 10, 1983. E. Training 1. Computer training in El Paso, Texas. Trained on the use of CEADS 80 program which we will be receiving in the near future. II INSPECTION Hours Percent 23 14 r i A. Sanitary Sewers 10 6 B. Storm Sewers 4 2.4 C. Sub-Grade 2 1.2 D. Rock Base 2 1.2 E. Curbs -0- F. A.C. Pavement3S 17.9 G. Driveway Aprons and/or Sidewalks 3 1.8 H. Project Fina] 5 26.8 , I. Other Inspections (or programs, etc) 42 1.2 s ,7. Contractor Technical Assistance 4 2.4 K. P.W. Shops Technical Assistance 10 6 c L. Routine Field Inspections (R.F.A. 's, Etc.) 3 t. M. Field Studies for Street Improvement Design 16 9.5 tf N. Street Design Computations 3 1.8 O. Street Design Drafting 1 6 P. Routine Drafting 1 6 �. Mapwork and Research2 3 R. Plan Checking S. Photo and Written Documentation 168 100% SUBJ: Field Services Section Monthly Report for October, 1983 (f e I. EXISTING STREET RECONDITIONING PROr:RAM A. Preparation of staking sheets for S.W. Tigard Street project. B. Minor revisions to O'Mara Street and 92nd Avenue projects. IZ. COLLECTOR STREET CENTERLINE MONUMENTATION PROGRAM A. Work on the S.W. Greenburg Road project has temporarily stopped because of Sewer L.I.D. #42 (68th Parkway). Work should resume about the middle of November. III. SECONDARY CONTROL NET PROGRAM A. Efforts within this program still consist primarily of records management, ;mapping and calculating., IV. OTHER A. Fanno Creek Park 1. 100% completion of preliminary topography mapping_ 2. 80% completion of preliminary boundary mapping. This project is now in the design stage. B. Completion of computor training school, attended by myself and Bob Thompson (Engr. Services Section Chief) . A "training report will be submitted soon. C. General Information Mapping Upgrade and Update. ' 1. 75% completion of address maps.' 2. 15% completion of annexation and road jurisdiction maps. 3. 80% completion of land base maps. POLICE_DEPARTMENT MONTHLY REPORTa October, 1933 TO: City Administrator FROM: Chief of Police I. Personnel: The department continues to be full strength this month (29) . The average daily department strength was 17.4 as compared to 16.8 of October, 1982. By division, the breakdown is as follows: Administration 1` 6; Services Division, 4.5; Patrol Division, 8.7; Investigation Division 1.9; and Traffic was .7. II. Service_ Delivery: The department responded to 514 non-criminal calls for service this month in contrast to 408 calls in 1982; year-to-date total is 5,164. Patrol Division's obligated time was 1,976.0 hours vs. 635.0 non-obligated. hours. III. Crime: es reported this month; 112 were reported in There were 91 Part I crim October last year. Of the Part I crimes reported, 32 were cleared, e ared. 35.2%. The department responded to 58 Part II crimes, and 21 were clle There were 44 persons charged this month as compared to 67 for this same time period last year. Part I crimes decreased 18.81/. this month over October of 1982. The Investigative Division worked 23 active cases this month; and cleared 4 or 17.4°; of the active cases. The -property loss was $57,798.34, and $12,877.31 was recovered, or 22.3/.. IV. Traffic: Patrol Division responded to 35 accidents, of that number 8 were injury. There were 242 citations issued, as compared to 193 for this same time period last year. In addition, 58 warnings were given. The enforcement index was 21.25. V. Police Reserves: The Reserve Unit worked 219 hours this month assisting the department in policing the community. The majority of this time was spent out in the community on patrol and assisting citizens. See attached monthly report from the Reserves for a complete breakdown of their activities. VI. Special Assignments: Recap (see report from Sgt Martin). B. Alarms and Permits Recap (see report from Capt. Jennings). M041 ON __, VII. Training: A. Advanced Motor 'Officers School. Officer Featherston received 40 hours training at the Police Academy on Oct. 3rd through the 7th. B. Inservice Motor Officer's Training. On" Oct. ll, Officer Newman received ' 8 hours, and then on Oct. 13, Officer Featherston received 8` hours of training from the Portland Police Bureau. C. WashingtonCounty Law Enforcement Council. On Oct. 13 Chief Adams and Capt. Jennings attended this meeting for 3 hours.' Dicussion'was made about funding considerations for a joint training program among Washington County r, law enforcement agencies. D. Marijuana Conference. Lt. Wheeler and Officer Grisham attended an 8-hour workshop at the Memorial Coliseum on Oct. 14. E. Baton Class. Officer Harburg received 8 hours training on Oct. 14. Class was held at 'Madison' High SchoolinPortland. F. Capt. Jennings and Lt. Wheeler met with Tualatin Fire District on Oct. 19 to discuss inter-agency joint training. Meeting last.1-1/2 hours. G. Public Records Law. On Oct. 21, Lts. Branstetter and Wheeler, and Support Services Manager Carrick attended an 8-hour workshop. Meeting was held in Hillsboro. H. ' Interpersonal Relationships. Lt. Wheeler and Cpl. Johnson attended a 3- day workshop at the Police Academy on Oct. 26-28, receiving 48 man hours of training. VIII. Community Relations:' A. Parental Drug Presentation. On Oct. 17, Officer Grisham and Lt. Wheeler met with 92 parents at Tigard High School. 10 man hours were spent. B. Officer Friendly Program. On Oct. 31, Officer Grisham presented this program to 40 pre-schoolers. l man hour was spent. NOTE: There were 132 citizens contacted by our department doing community relations programs, and a total of 11 man hours were spent doing this. Respectfully submitted, R.B. Adams Chief of Police RBA:ac iY�%� 4 MEN • • h .r ? 5 f i � V.ggi hj '. a� ' � PR � L �s ASN air i.� ;• '��.,�r r � � 7d7 s.. .:.. . . ,.,...<., -:,-� f,-.,r �. .., ... .:s�_ ,t:y'•r� r.rtt it .'�.t..a �F. 3 .�%� S is :tiw d< r < . #l:r...� -Y.. �' `�!��ikR,: *".�....k� .+t-'r.?ti'uTi3 '�.q�r a _,ls`. }Y +�,� t�,5.S.„�.'�y. e-�,. .r „'-e'`.:5 d' „"��y"�a`t(..., ;.- ..: ..�:�.;k`.vv'� ..Y.�'t� '�f..-f^�"u, 'sr..,r-�Y,F,s ribs.°Y� .,��'••• Y- �x-,.rux.��'.�'_.>P �,� .w,:« 3.'e t- r �.�:� x �>Ea x^m,Y�.-._ � -��S ,.x., r..r�`vs r.:� �� ,tz x ,.�?.- -5€'t.«. ,tic+- r� y`"�. �s -•u�._ ti �...� _�.�>a .� :ate,C.�` F�,.:�'nt ,.s.+ ;,'°�F .,.,,.:,��.., '°�!^1-5 r .. � ..,�.:>�a,. .,-�-�" .r� -_ -k..n ��fi qhs"�'}...:.. t c..,:� ,-•. .tris,. rr� �t,-.�..3'”, ,q r.,-: -.�:.� F_'�..::- -� n ,.,-. «.n z 0 rri ' s o /110 ouni r � �IO®M r/ �v c ®1,c� ` O I t-J C v q pTj0� G; 4 M�M�F MEMORANDUM .:November 1, 1983 TO; Chief of Police FROM: Sgt. Martin SUBJECT: Monthly K-9 Report RE: October, 1983 Sir: During the month of October the K-9 Team responded to 17 calls for service. The majority of the calls were for building searches. Four tracks were conducted, three of the four were for outside agencies. On all of the tracks, items of evidentiary nature were located. Ten buildings were checked and cleared this month. The remaining three calls were area checks. The Team has been conducting training on Tuesday evenings with two-third's f of 42 man hours spent in training being donated to the department. During the month Officer DeVeny received his Trainer's Certificate from Mt. Angel Police Department. The Team's new K-9, Major, was put on full duty October 15. He is a very good dug, and we are looking for good things from him. Respectfully, Sgt. Chuck Martin K-9 Team Leader Mac 4 J; { ALARMS AND PERMIT RE-CAP January 1 - October 31, 1983 t. Month of OCTOBER, ;1983 F Ii L AL TOTAL q'HiS SAME MONTI= % THIOSTXEAR LAST YEAR CHANGE MONTH LAST YEAR CHANGE 50; 61 - 18.030/6 492 --- , TOTAL ALARMS.. ..... - 16.66% 484 -- a. False.. 50 ' g - 0 1 --- b. Bonafide.. .• ' { 10 25 - �— --- I Permits .Issued. ... — --- 121 16 N/A 121 --- Permits Renewed... $435 $405 - $2,920 --- Permit Fees. ..=• ---------3 O 28 Permits Revoked... ;2,240 --- $315 0 Revoked Fees.. ...'. .� r. MONTHLY SUMMARY STATEMENT: Again, there has been a 16% decrean effect ase in false alarms, and indicates on the user's and alarm industry, through the ordinance. x is POLICE DEPARTMENT CONSOLIDATED MONTHLY REPORT FOR MONTH OF__ OCTOBER _ 19 83 4 DISTRIBUTION OF PERSONNEL AVERAGE NUMERICAL �w11 NUMERICAL STRENGTH _ DAILY ABSENCE LAVER_AGE EF=EC_IIVE STRENGTH End of Same This Same This Last Same this Month Month Month Month;, Month Month Month Last Last Last s Year Year Year TOTAL PERSONNEL 29 28 11.6 11.2 17.4 16.5 16.8 CHIEF'S OFFICE 3 3 1.4 1.4 1.6 1.6 _ 1.6 a SERVICES DTVIS, 7 7 2.5 2.4 4.5 4.1 4.6 PATROL DIVISION 14 15 5.3 6.1 1 8.7 8.2 8.9 " TRAFFIC DIVIS, 2 0 1.3 0 .7 1.1 0 INVEST. SECTION 3 3 1.1 1.3 1.9 1.5 1.7 FORCE ONE 13 13 5.4 _ 5.0 7.6 �7.6 8-0 FO (:E TWO 8 9� 2.9 4.0 5.1 5.0 :5-0 FSE THREE 8 63.3 2.2 �� 4.7 3.`9 3.8 CHANGES IN PERSONNEL DAILY AVERAGE PATROL STRENGTH 1. Present for duty end of: last month 29 _ This Same Month Month Last Year 2. Recruited during month 0 ---- 3. Reinstated during month p 1. Total number field officers 16 15 Total to account. for 29 2. Less Agents Assig- 0 0 4. Separations from the service: ned to Investigat. u a - (a) Voluntary resignation 0 3. Average daily abs- (b) Retirement- p ences.of field off- (b) owing to: (c) Resigned with charges pending 0 i (a) Vacation, cusp- (d) Dropped during probation 0 ensi.an, days off, comp. time, etc. 5.9 5.3 (e) Dismissed fox -cause 0 I ' (b) Sick & Injured .2 .3 (f) Killed in line of duty 0 (c) .Schools, etc. �.5 .5 0 Total average daily Deceased(g) absences 6.b 6.1 Total separation) `6 !,, Available forduty 9. 8.9 t .4 4 -- 5. Present for duty at end of month 2g_ r,. -..:.. .. "Pon® nr.e'. _ .•. TIGARD POLICE DEPARTMENT Monthly Report I. Calls for Service: ThisMonth663 Year to Date 6,825 A' Obligated Time 1,976=0 B. Non-Obligated Time 635.0 E tr II`.. PART I CRIMES No. Cleared Arrests A. Homicide B. Rape 1 } 1 C. Robbery 10 10 10 D. As s au 1 t - --- --7---- ; E. Burglary 32 5 10 F. _ Larceny 45 15 G. Auto Theft 3_ 1 Totals 91 32 25 1 21 19 i III. PART II TOTALS 58 TOTAL - Part I and 11 53 44 149 -- E • E IV. TOTAL PERSONS CHARGED: 44 a. Adult Male 27 C. Juvenile Male 13 x 2 d. Juvenile Female 2 b. Adult Female V. WARRANTS SERVED 10 _ ECOVERED 912,877.31 VI. TOTAL PROPERTY LOSS $ 57,798.34 TOTAL PROPERTY R VII. TRAFFIC mi a. Accidents Investigated 35 Injury Accidents 8 Fatal 0 b. Citations: VBR (Speeding) 45 Yield Right of Way 11 - Following too Close 1 Red Light 37 Stop Sign? Improper Turn 4 Reckless Driving- L-1-Careless Driving 8 Driving Under the Influence 6 Driving While Suspended 12 Other Hazardous 38 Non-Hazardous 72 Total Hazardous 170 c. Enforcement Index 21.25 d. Traffic Enforcement Totals 242 Year to Date 2,39 Citations: ThisMonth This Xear This Month Last Year 193 Last Year to Date 1851 i)arnirips: This Month This Year,^ 98 Year to Date 3577 This Month Last Year 42 _Last Year. to Date 632 NOTE - Part. I Crimes (Major Crimes) Clearance Rate 35.20of �:� - Part TI Crimes (Minor Crimes)Clearance Rate 36.2% NOW FA 00 b . MEMORANDUM November 17, 1983 TO: Mayor and City Council FROM: Loreen-Wilson, Office Manager SUBJECT: Canvass of 11-8-83 Election The eleeiion results have been nailed by, Washington County, however we have not received a copy for inclusion in Council packets. This will be hand-carried to the meeting Monday evening for your consideration: 1w/0316A y. UC%U Office I >Z ^ «,a.a Tigard ° o on this cit �C'El. r .7,..f Y , o NO 2 County m t -i 1 83 WASH I N6T ON c o, U o o OF Tr RD Ebctian `U O tl 3 to November 8, 1983 _ s p y u U U. } `.03 Page I of I Pa9°s�„ f r... ® q LA 4U a D Ballot N—b., ul YES NO YES NO 1 m No.of P—incf "�. O 30 113 , 3 '35 31 g (71 32 /37 l 2 9� ' ® Z 33 111 100 70 32 M 34 102 r 3 3 144 35 7 12 32 171 40 103 216D 2 - 41-180 352 23 /�5 37 s 15 "_ 46 1 ~< voz` s a. o�� 'n .. 3 } OWT d?, w C i in 0 9 R w 8 4 J: Tor B157e /14. 1?- 150 I certify fhat iha votes recorded on this gtaatrad cor• Signature of County Clark: Date of Abstract redly summarise the tally of votes cast at ilia election indicated. ABSTRACT OF VOTES AT GENERAL AND ABSTRACT OF VOTES AT PRIMAR'f ELECTIONS: ' SPECIAL ELECTIONS: Separate sheets for Domocratic, Republican, Nonpartisan,.and other candidates. Votes cast for Governor must be on separate Separate shoats for candidates for City, County (including precinct) (' page or pogas. and State office. ( . For additional instructions sae ORS 260.910. For additional instrudions,see ORS 249.410. k' t ( Offic+ r.ca.d.a Tigard onthis city .h_ t 6 NO 2 7 1 $N County r i;. @ ,,,- 1 89 WASHINGTON c: im— U 0 @ o Of T, RD Election U U O November B, 1983 G._ ;_. � +-v V aa. H U } 0 1 of I ® s L Vas+ paces c C e m.10 >. 3allaf Number � I -"f Name o- No.of Prednct YES Nd I.. -YES Nig O 30 /13 63 .35 p O 31 /t' 4; 32 137 / g 0 Z 33 ]P1 /00 34 f®2 113 3 / 35 97 12-7 32 17 40 103 26 3 42 41-180 352 ?-43 165 347 4' 468 5 a O P Z r u P w It ut us C g In r� Oho M C. TOTS._ 1166. //657 12 s'S17 I I certify that the votes recorded on this abstract cor- Signature of County C%t�or'ft-:, Date of Abstract rattly summarize the tally of votes cast at tha indicated. ABSTRACT OF VOTES AT GENERAL AND ABSTRACT OF VOTES AT PRIMARY ELECTIONS: SPECIAL ELECTIONS: Separate shoats for Democratic, Republican, Nonpartisan,,and other candidates, Yates cant for Governor must be an separate Soperate sheets for candidates for City, County (including precinct) page or pages. and State office. For additional,instructions sae ORS 250.610. For additional Instructions,see ORS 249.410. M E M O R A N D U M DATE: November '16, 1983 TO: Mayor and City _Council FROM: Jerri L. Widner, Finance Director: SUBJECT: INSURANCE RENEWAL - GENERAL LIABILITY BACKGROUND: The City's general liability insurance policy expired 11/5/83. Beginning in September, the City began receiving requests to bid on this coverage. The deadline for 'these bids was October 17, 1983. Staff received three bids: Leonard Adams Company ' $14,358.00 County Insurance Services/League of Oregon Cities Group $21,701.13 + $2500.00 for anti-trust' coverage. John Gordon Wilson & Co. , Inc. (total, package) $18,338.00 The bids were;given to Leonard Adams, agent of record, for technical review. The bids were narrowed down ,to two - John Gordon >Wilson & Co., Inc. and Leonard Adams Company. The bid 'received from the John Gordon Wilson & Co., -Inc. was a total package bid that included property, liability and bonds. The bid from Leonard Adams - Company was on the liability policies only. In order to make the comparison as close to apples to apples as possible, it required some exchanging of ideas and close review. Leonard Adams, as our agent of record, reviewed the sample policies provided by John Wilson and pointed out some technical differences between the two proposals. In addition, Leonard Adams estimated premiums on all the other policies they currently have to compare with the package bid. They did not include the bond coverage in this comparison, as they do not write the bonds and those are not up for renewal at this time. When comparing the two on this basis the results are: John Gordon Wilson & Co. , Inc. $17,788.00 Leonard Adams Company $17,498.00 Staff then reviewed the technical strengths and weaknesses of each proposal, allowed John Wilson to respond to the technical weakness questions about his policies, considered the pros and cons of changing companies, compared the price differential and prepared this report. i ALTERNATIVES: Council may consider the following: 1. Award to low bid on the general liability--Leonard Adams Company. 20 Award to total package bid--John Gordon Wilson & Co., Inc. 3. Reject all bids, renew the liability on a binder and rebid on a package basis (there may be some risk with requesting binder coverage). STAFF RECOMMENDATION: After thorough review of all factors, it is staff recommendation that the City Council award to the low bidder the general liability coverage and establish an InsuranceCommittee to review City insurance needs and .form criteria for future renewal proposals. ACTION REQUESTED: A motion accepting staff`recommendation or approval of one of the alternatives would be appropriate. A JLW:ms (0112F) z 7 p� 2 `i .. it }F � #aft=��& 'ii. •� # yah, ra#� �rt�j"tu. '• k'�'+ rites.' Fish'ir�aW-.' AN . � .�•-. -- ��.a..m:r �„-xn r--�;-. JY= .�, �:amu,.-;.`,._-may ...,., �_Lg -:<sx_ a.at� c �>"�:.'-ev"��-.=�'��-'-"�' :�.''-`".r�7 �k �F�r'^a�- e,�: .:�,e�`s._ ,� i a s. �i �S' �'._: - � NS r Y�,.,� � :##2 t.*'`:xv�....- "'s;. ._ ,tea r- .� ., s��- , -, .. �,..�.-.„a e rr�...r+ .gin .# •��- .-,�s5'a- .` viz... 4�s fir"" „a -� wMENEM LINK1' E ye,Ya ' Am iww bf y..... tt IIt ►•• • i �c-. � •... ��„ gin,`, , �y�. - a • mal[ •`".S rp �, n �-�� °, • r •" a •' � *��,� -�� z • xM�1x� r.�.�- Vit` s•"3"�'-.�,�` };6�.{$v... -,,, ,1. u, -.. .-, � .K s e._ � ,�.Y+,» .. �°+�4�'"•+L�..'�it`3.�.r�,''�.�'':'+� 'Sk1` .� r �g�.tt�`,.,E�}, g� r° �* y¢'�.G3 y'�A�L�`�,�pd ��1'�-�< 3,_ f.�*+.,.�- :s-Ye ..,. *s. r. ,-„,...� a. ,. .� «s�°� ,��.�slPa�L�'`yi�`,,,tf,"��,,. .a�£.�. �'� ��itc-. .�Y, �-t :ar��*�k�='.�'• '�;.ii'=�`�7 .�i;��.;�. »..ry��”'-n...,-P'{ w:k�.:' .�*«�•„ 'r•,v�F•ra�e� �£,�`zszw`�. ��-a;C� �`�^t'c�-:'��'� �'�.=t�.x_s�&�e�`sxi�+�£..:�.Ez�c`c�'t'w.=u�.jr�`x`_^vY.�:a�� 2��:��--s�*�".-�.��.'�-�.� ��u:":,:t��tr�''�s,aY. .��i�+.g�, :5�'r?� �`�ii+z��;s .✓x+,'^�-..-.s=�G iw e A h F rye^RNA _'_ � T i .. •� .yir.� a ��.�a�' ! I. ♦r � r F x �I, �i PI t I��l nm Pm ti. RE C fit t�' ,,.,_fa, i .-aa „tr=*?n. nfr.r' ;:d•'rs...o- t *tea^' �,` X�'S, t_�y-L.i,w C' ? s-^.Is' t a.r.. - t•:rk,. -`.,.- .--.. -v ,r•�`+;.�. ,fi.�,.a q'"z `�,.... �;'� 3.. {'h''�:. '.��. ^x'° Y.. l �.� 'S,a� .'3S,o�`'-�rt'Z�.��.•�`�z r,.�' ..tfi. •� �'.. re�.,s is "• y .'k' ;��. ,.#'��. `�3- R z_��;��w <s! „fit: 'k ..�.'�.-k�. +aa......'. e-, '•��``"`sr.:__£� ...4,;1�.�c u,;j �� x�v k-3��u �, :.. a'�x--*h°'��.�2•pt r�t{ ., t;s*,=,;;'�,:k: €• r# `�d'n s'k.:�"' n F. v. �y..�sn� �rt�z- .r: � a. r�"t:" � t a S� a v�%- �4� �" � �� C �..:,fk��,fi�� -�3r�z a '��.-�x_,�=a:2r� : #��z�. �.,��r''.�`�.#��u� ��Y� 'r��:-a ��,-+*��'` l'�-,"�'_'.:�, .�.��ks'-..'�•�r.2�.�rt:�„ice ��.�,'�"=,u�r,�`"z�?5,-,�� -nw„�.�; �a flC� 1719$3 11420 5.W,Canyon Road P.G.Box AA Beaverton,Oregon 97005 (503)644-1156 Octcber 17„1983 City of Tigard 12755 SV Ash Street Tigard, oregm 97223 Atter= Kris FZILtig Re: Quotation for ( r�ensive Liability insurance pTov .r 5, 1983 Dear 'loris z Att,-h d is a qwtatici sum itted through the agency represerting the League of oregon cities. We trust that this proposal will be re-giew and that you will contact our office if you have any questions regarding she coverages or t'i'le premimt for this proposal. Yours truly, Brian Dooi :president BD.jnp insurance Brokers Serving The Northwest Since 1933 �Mr � � ice• .:e... n »`..c--Y=��! '. I§�� ,.wM:�:"��#�" �"�.„_, � � „€� �` 'f�,'��'... Ws � v. k, 2 M£JE r x' r -x �K •stip• p x 504. Nggi M2 ks.sr f7 cNO�� ;go _. f' .m— x#i ; rs :S•`i _.... .. ..__. -,E., - „- „�,;_.,. a..e„p -�,< ;, c :,. �,^..-awtK'w- . r.�.�.;n a -.k"t.,�� 'X EF3.yc"w'S z k..,' off,`YF.;y4•.., p x__-m-i'ai Y 4 � a :.....rm ,.-f -.uv.Y },��-+a � -.�e ..y..�.w .-';,�'}' .i�.i .b` iu�..;<. �f',. .,. �,b-ag.=�•� h^��: r+" 4n u., . £- z"" :. �_ ...m M. RW s# ..u. :.r. iS_ -'�s�s" � �ri u ^c w�.� -�is4..s a � ...�.� ..... "• " ®�„"_Vii. ''1 , � ... _ *� � � `�`��SR.y �_ 'M `s.�msr r 4 a ME imd I W 75K: RE p�Y iAl � r guff 92 > W-1 TN- f ' m V.15 P r t v57'• t.-.. _N':Y x. .. -".S%T 4 •.w '§ P} e2y r'"t3,:+�} 5 <t+.'}'�y✓ ^' f - �t�".'� ^u..+•.-r�r >Y. '.;A;x,.« .5 ,.,. t7 --' °:?r- -�,�t�...*`.,. .a.., },. `bsk�-..r-c ..y ,.h. r�,ss�'''r`fr .rit'h�-` ,x AMM ar `t?"+n -:: --�-- 'J l+a......- ...n,�...;"..� ,x}'� �, Y`�`�tr �:. �_,'�F `$ t„ a .. C-f.. .''saf;: «' ,ra.`�- `�.`k't�-. :x-,�i�,�Y«�R3"N}.�f'4�'.:fS i t i' it �~ E h 1983 INSURANCE PROPOSAL FOR E '" CITY OF TIGARD ^ THE Y 51,39PA I TTED BY e n mm NEE MFA� WIN, M c i JOHN GORDON WILSON & CO., INC. ( SUITE B,12995 S.W.PACIFIC HWY. € x TIGARD,OREGON 97223 t TEL:620-6177 t' t' x 10-17-83 Ms. Doris Hartig t City of Tigard ' 12755 SW Ash f Tigard, Or 97223 RE: City of Tigard Insurance Program , g' Dear Doris," r I have attached an Insurance "Summary" form outlining my proposal I for the City of Tigard insurance program, theLiabilityportion of which is renewing November '5, 1983. As,previously mentioned, I have � appreciated this;opportunity to review the existing program, and pro— vide a rovidea competitive proposal. As the "Summary" indicates, my approach to the City of Tigard � i insurance program combines all coverage presently written on eleven 's separate policies (or bonds), expiring on three different dates', under 'V', one single package ,ppltcy that has been designed especially for'.public 1' entities likethe City. of Tigard. : Only the umbrella policy (Excess s " 'tiability)_ wil1 remainseparately written on its own policy. Both the combined package policy and the Umbrella will renew on November 5. This package policy, underwritten by the Home Insurance Company of Manchester, N.H., ' and administered by the Public Entities National Company (PENCO), a division of a leading national brokerage firm (Caroon and Black), provides the broadest possible coverage at the lowest possible price. I The total package. premium for both policies, based on limits of coverage comparable with the present city program, is $18,338.00. This;is compared with a combined premium for the eleven present policies P of $23,156.00 (estimated specific'Bond premiums undetermined savings of $4818'.00, or 21%. To compensate for the present situation encompassing different policy renewal/payment dates, a quarterly billing plan for both policy premiums could be set up. In addition to the premium savings, a review of the present City of Tigard policies indicates substantially better coverage in certain ! key areas. I will briefly review the key areas of coverage improvement— below: mprovement,below: 1 . Umbrella coverage is provided on a "_pay on behalf of" basis",�)", RATHER THAN an "indemnification basis. This is an overwhelming im- { provement in coverage. 2. Umbrella policy provides full "following" coverage for all underlying liability coverages, including all E & 0, Personal Injury, or Police Professional coverages. r 3. Data Processing coverage INCLUDES Mechanical Breakdown (sub- ject to Deductible), Flood and Earthquake coverages. )'d tO"~ 4. Data processing coverage includes t5000 in "Extra Expense" coverage (for temporary replacement DP service/media). % Continued Page 2 Page 2 5. Public Officials Errors and Ommissions coverage provides a. broader definition.of Named Insured, and a- broader definition of "wrongful act". 6. Aggregate BlanketProperty Limit reflects an increase to , $1 ,740,000 (based on my survey of all City Properties) 7. 'Addition of Scheduled Public Official Bond 'coverage in the amount of $100,000 provided for Bob Jean, City Administrator,. All. other Property and Liability coverages appear to be 'compar- able with the present City program, although to date I-have been unable to locate/review the Blanket Property policy or the 'vehicle schedule. It is important to note the full range of liability hazards provided under, the present program, including all the Oregon Tort liability requirements, are met or improved upon under my package program. 1' In addition to the premium savings and improved coverage, the package program administered by, PENCO is largely';a NON-AUDITED policy program.` The ONLY audited liability categories appropriate to the City of Tigard would be for capital expenditures,' miles of streets' and roads, as well as specific vehicle, property, or equipment sched- uling. the balance of liability rating data is 'provided by the Annual Budget for the City of Tigard,- a copy of which is retained by the underwriting company. My Agency; proposal for the City of Tigard contemplates the follow ing steps/recommendations': 1 . The following policies/bonds should be cancelled: Select j Insurance policy SMP1448218,, Gulf Insurance policy 4086306, and Chubb Insurance policy 6285261 (all expiring 4-9-84), and all Public Official and Public Employee Blanket Bonds (expiring either 1-1-84 or 6-6-84). All coverage should;be packaged under a single primary policy with the same effective dater 2. ''_Increase limit of coverage for Umbrella policy, at 11-5-83' renewal. I have shown options of $5,000,000 and $10,000,000 on the "Summary". Higher limits can be quoted. 3. Immediate review of all real and personal property owned, leased, or used by the City of Tigard to reverify values, etc. as respects the Blanket Property policy. In addition to the steps outlined above, a complete Engineering/ Loss Control Survey will be undertaken by the Home Insurance Company following coverage placement. Loss Control Engineers will work with City Staff to review/incorporate any recommendations designed to further reduce the City's "exposure" to loss. The Home Insurance Company, with total written premiums of $1 ,686,400,000 (year end 1982), is one of the largest Property and Casualty insurance companies in the country. They presently carry an "A 15" financial rating (per the Best's Guide), and have developed exceptional expertise in providing this coverage to government entities. Finally; as mentioned, this specific program has been designed and is administered by the Public Entities National Company, a division of Caroon and Black, Incorporated. Caroon and Black is one of the nation's leading brokerage firms, specializing in complete risk management service for the largest commercial insurance programs, either public or private, in the country. continued Page 3 Y4iirt.�y �,nmr ... Page 3 I will close with a Mord about my Agency. Founded in 1978, my Agency has experienced substantial growth now provides coverage to a'number of Tigard°s leading firms and individuals. Major companies represented include SAFECO, North Pacific,'Firemans Fund, St. Paul' Fire and Marine, and American States, as well as a number of. secondary companies. We are'dedicated to providing the highest ;level of pro- fessional service possible, including (1 ) prompttransmittal of all policy documents with assistance in record keeping, (2) timely renewal handling, including full coverage review, remarketing, and billing, and (3) prompt, efficient claim handling and policy service;by our Agency staff. ' Because of our reputation among the brokerage community, we were selected byaPENCO to participate in this specialized public entity program. Whew! This concll�dds my lengthy proposal. I would be happy to review"this <in more detail, and answer any; questions raised about specific coverages outlined, if desired. _I have appreciated this opportunity to quote, and thank you for your time and consideration. VI ery truly ours, 4Joinon tdilson JGWIsw ccs Bob Jean Jerri Widner s C SUMMARY OF KEY PROPOSAL BENEFITS Reduced Premium: $18,338 vs. $23,156 (estimated) Package Policy Format: All coverage included under 2 policies vs. 11 policies at present Single Anniversary Date - All Coverages Policy includes simplified Audit process Broader Coverage including: Umbrella written on "pay on behalf of" form Umbrella is "Full Following" form - no limitations Data Processing coverage includes Extra Expense of 11 if r Breakdown Increase in Blanket Property,limit Addition of Scheduled Public Official Bond coverage for City Administrator; Options increased limits: Umbrella coverage Local Agent providing local service s 0 00 � t/j v3 O CN •�p O c�U L. 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TIGARD,OREGON 97223 TEL:620-6177 10-19-83 Ms. Doris Hartig City Of Tigard 12755 SW Ash Tigard, Or 97223 RE: City of Tigard Insurance Program Dear Doris, Thank you for your time and interest spent in reviewing,my Agency proposal `for 'the City of Tigard:insurance program. This letter is a follow-up to issues raised in our Monday session. 1. Re: My "Package" approach (including Bonds and Property): As mentioned, this special Public Entities National Company (PENCO) program has been designed on a package basis to achieve the broadest possible coverage at the lowest possible price, in addition to simplified admin- istration. PENCO has confirmed that the present Bonds and Property; policies would not have to be cancelled at inception of the Liability coverages on November 5, but the Property would have to be added at the April':9 expiration of those policies. As discussed, however, it would be advantageous to the City to initiate the PENCO policy with all coverages included. To further assist with an "apples to apples" comparison of premiums related to all policies, I have provided the breakdown below: PrODOSed Package Policy vs. Present Policy I. Property (inc. Valuable Papers & 2090.00 2441 .00 II. Data Processing Glass) 271 .00 239.00 III. Contractors Equipment 791 .00 996.00 IV. Comprehensive General Liability 3375.00 15,990.00 V. Auto Liability; 5686.00 inc. VI. Public Officials E&O 1075.00 inc. VII. Police Professional 3300.00 inc. VIII, Fidelity (Bonds) 550.00 1500.00 (estimated) TOTAL PACKAGE PREMIUM: 17,138.00 vs. 21 ,166.00 Umbrella policy: 1200.00 vs. 1990.00 TOTAL COMBINED PREMIUM: 18,338.00 vs. 23,156.00 Because I have been unable to review the Property and Auto policies, I cannot comment further on possible coverage benefits provided under the PENCO policy. My letter of 10/17 details the areas of improved coverage related to those policies reviewed. The KEY benefit to packaging remains the reduction in policies/ bonds from the present 11 to 2. Continued Page 2 Page 2 2. RE: PENCO policy audit procedures: At the 'present time all changes in coverage are processed by Endorsement to the policy at the time of the change, rather than being picked up at anniver-- ,automatic coverage provided, or course, for sary audit. There is newly acquired property or vehicles, etc. but changes of this type would be endorsed to the policy when reported. 3. REs Specimen policy samples/application copy: I will forward,later this week the,specimen policy forms requested, as well as a copy of the ,PENCO application. In return, I would appreciate a chance to review the Select Insurancepolicy SMP1448218 covering City property and the Business Auto section of Gulf Insurance policy PS5685109. The Leonard Adams Company should be able to furnish copies of these policies to complete the City files. 4. RE: Addition of Bob Jean as Named Insured: I have drafted a brief response to Mr. Jean (copy attached) which addresses his r concern as' respects personal liability as City Administrator. (. 5. RE:' Quotation review process: I would appreciate knowing + when your next meeting is planned to further review all fids re- ceived. I will contact you Friday regarding items 3 and 5. If you have additional questions concerning my proposal, please don't hesitate to calla Re ar s i John Gordon Wilson JGW/sw cc: Bob Jean verri Widner r gj - .� er � t 500� ME JOHN GORDON WILSON & CO., INC. SUITE B,12995 S.W.PACIFIC HWY. TIGARD,OREGON 97223 TEL:620-6177 10-26-83 Ms. Doris Hartig City; of Tigard 12755 SW Ash Tigard, Or 97223 RE: '- City of Tigard Insurance Proposal Dear Doris, Per our telephone conversation today, this note will further clarify some aspects of my proposal for the City of Tigard insurance program. 1 . Although my coverage "Summary" and cover letter,- dated October 17, 1983, indicates "Premises Medical" coverage is included under the PENCO package policy,- this coverage is;NOT PROVIDED and will not be :included. As mentioned, the present City policy does NOT include Premises Medical coverage either, so this change represents no loss of comparable coverage. 2. Upon further review of the Public Official Errors and Ommissions coverage,> I have determined the underwriting carrier, The Home Insurance Company, DOES require a DEDUCTIBLE for this section of the liability coverage. The initial premium quoted (;$1075.00) was based on the usual $1000.00 Deductible applied to this coverage, but the Home has agreed to LOWER this Deductible to $500.00, with a slight increase in premium. It would appear only 1 potential claim was reported (an age dis- crimination complaint), to the City that would have been subject to this Deductible, and that caim was ultimately dropped. The reason a ded- uctible is desired for this coverage is that these type claims are often difficult and costly to investigate, and very often resolve them- selves. 3. Finally, as mentioned in our 10/1; proposal review, it will be necessary to compare specific property values under the existing policy, as well as present vehicle coverage, to finalize the property and vehicle coverage. There is the possibility of slight premium adjustment follow- ing this comparison. As soon as the current property, and vehicle policies are located, I can complete this review. I will advise regarding the adjustment in Public Officials E & 0 premium related to the $500,00 Deductible when determined, and quickly ascertain final premium related to the property (and vehicles) follow- ing review of the present policies. Continued Page 2 a Page 2 Since it appears the City decision will be delayed;past the 11 /5 expiration of the present Liability policy, it is appropriate to re- quest Binder extension thru the present carrier. Once the decision is reached, however, we can make coverage effective retroactive to the 11/5date,; possibly relieving the City of any earned premium obligation. If a Binder charge is necessary, we could make coverage effective at'expiration of the Binder, eliminating double payment. ; This procedure should be reviewed with the Adams Agency. In the event you or Jeri desire further clarification of these points, please call.' Thank you again for your time, interest, and consideration of my<pr000sa.l. Ver truly yours, John Gordon Wilson JGW/sw cc: Jerri Widner _ 4 JOHN CORDON WILSON & CO., INC. SUITE:S,12995 S.W.PACIFIC Ill TIGARD,OREGON 97223 TEL 620-6177 i 11-1-83 Ms. Doris Hartig City Of Tigard 12755 SW Ash Tigard, .Or 97223 RE: City Of Tigard insurance Proposal Dear Doris, This note is a follow-up to my 10--26-83 letter outlining the premium adjustment necessary for Public Official Errors and Ommi- ssions, ,due to reduction in the 'Deductible from $1000.00 to $500.00, (the minimum) for this coverage. The cost to lower the Deductible as described would be an additional X108.00. Based on this figure, the premium for Public Official E & O would increase from the X1075.00 previously cuoted " to t'1183.00. The total Dackaae premium (including Umbrella) would be increased from $18,338.00 to $18,446.00., In the event you desire further clarification of this adjust went, I will be happy to provide same. I would appreciate knowing the status of your decision at this point, so will call or drop by later this afternoon for an update. Regards, John Gordon Wilson JGWIsw cc: Jerri Widnes t 11420 S.W.Canyon Road P.O.Box AA Beaverton.Oregon 97005 (503)644-1156 November 1, 1983 City of Tigard PO Box 23557 Tigard, Oregon 97223 Atten• Bob ,lean City Administrator Re: City of Tigard Insurance Proposals Niovenber 5, 1983 -- 1983 Dear Bob- In response to your request that we exandne and ccaupare the John Gordon Wilson and Cc n pang's proposal with the existing city .insurance policies, we see our function changing from broker of record status to that of a risk manager. our purpose then in evaluating the material furnished us is to compare costs and coverages to ascertain the best protection at the least possible cost. All, of course, is designed to protect the City's assets from loss. Based on the material we have been given to critique, it would appear that the policy forms and specimens including endorsements fall woefully short of the described broad form coverage outlined in Mr. Wilson's proposal. Certainly neither can ocropare with the existing,policies currently protecting the City's assets. The specixen policies and endorsements offered for our review are nothing more than a standard property and general liability package with a declaration page headed Institutional Policy, a standard umbrella cover (following form) , and a data proosssing policy specimen. Included in material to review we found endorsen-ent-s to the general liability section which provided the following covers. 1 1. Under time addipersons, the personal injury liability coverage for fellow employees is excluded. Insurance Brokers serving The Northwest Since 1933 }'R S y I City of Tigard Page 2 2. Exclusion of property of osiers inthe care, custody, or control of=the insured. 3. Host liquor law liability exclusion needs definition. 4. Incidental medical malpractice liability exclusion "2" needs definition as;it could be construed to exclude S.M.T., fire, k or police first aideconsidering the, 5. Endorsenont #2 covers assault and bat�iy by act an accident unless directed by the insured. This would Sean to be a serious deficenccy and should be deleted. 6. Endorsee nt #3 is not at all clear as to what er-clusicn is or i.s.not"applicable. ; 7. dor.ymsent #4 old seem to limit coverage for individualEn i law enforcemnt officials and officers cohere it is most needed, assault, battery, or violation of civil rights bodily injury, personal injury, and property da-mge' 8. EndorsaTe t #5 and #5 refer to anployee fidelity and we make r no ccanent on these"overages since"Leonard Adams couipany is not the acting broker for these coverages and the existing cover was not provided for review . 9. A deductible as regards the exx ors and omissions coverage has berm indicated"in yx. Wilson's follow up letters. !, The material' by Wilson and 0MpM y did not include a sample f autr, mbile ever and we therefore can make no oomient. ShocScingly absent frown the policies given us to review were those endorsements necessary to make a standard, plain vanilla conprehensive liability policy respond to the unite needs of a City or other public entity in the State of � Oregon today. ere`are the following endorsements that are necessary to protect the City Is assets? 1. health service liability E 2. volunteer c, rkers misdemeanants, students and participants in ` cork programs (such as CLIA, etc.) . Antitrust claims 4. Errors and emissions coverage 5. Fellow enplayee liability average i S. Assault and battery coverage broad form 7. moonlighting e• L za icn 8. Oregontort liabilitybility overage including p'uiitive damages 9. Discrinination coverage 10. �,&ng ul acts including misfeasance, malfeasance, and non-feasance q 11. Federal cl.aJEG :including liability arising under 42 US ode, section 1983/1985 etc. 12. 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"S^-§(.,�...,"m�'t-=rues. �3' .., k. x r ;a ��.;.alr 't"'+s�� ':} ,M �'3� ° �a",". .c,,,,-�.. �.� .:.�: �•, Y+"`:'�sf �r, <:3�a !fit,:.> ��r;" - €.',» '+'�'..t �.�„.,��.,3•,��,._,(��i 5-s,..,�.tw._ ,.�,-�' ', ';v�.^.. ..��a�. - r. .r�s�.,. .�_� Y - n .<x �`� ra '�i. �:. �s3 .��n.•>n� r;. r r �,. ��.-s�..�:.�» "�. - �sr,:�,r :., � �=� t`4,-�. � ,4.-k:, .�ha , ��,. � A .r ,�. ,�-�f s�,. .,- .,x.. m.. :��_,4s!�r 5�;�� X59 e {`g,r.::�• a�: � ' .�`Ir�s .��; ��.' �..�'•,y:� ,..- ,� ,t`"�. ._ � �,,-� s, k..:-�s,� �� °�. ?:b• ...�,rte. ,t�`� `��ui.�. f`��'� .. �. ,s :�,r ria ��;,,.,� -> # � z,,.-�'��' �, arc 0_,� .:�.s��F��F,•4��3 '�� 'a:: F ��-��':�� Y� a ikri^��^��u,'a�=#:�.i,..x� ��:-��i'��.#s�.��.;�'W�"�.,�Si?�w��ir�za-�� li �.� �^'�'csa JOHN GORDON WILSON & CO., INC. SUITE B,12995 S.W.PACIFIC HWY. f TIGARD,OREGON 97223 TELL 620-6177 11-10-83 Ms. Jerri ,Widner' City Of Tigard P.O. Box 23557 Tigard, Or 97223 RE: -City of Tigard Insurance Proposal Dear Jerri, I have provided below a- detailed response to the Leonard Adams critique of my Agency proposal for the City of Tigard insurance' program. To begin, of the 19 separate coverage areas critiqued (2 were duplicated), valid coverage deficiencies exist in 5 areas. Of these 5, adjustments can be made to equalize coverage in all but 2 areas. The other 14 coverage areas noted are duplicated by the PENCO policy., Critique has affirmed that the PENCO policy has met or exceeds ;the ,- broad liability coverage provided by the present City policies Regarding the first group of 9 observations related to specific Endorsements/Exclusions reviewed in the specimen, policy forms: 1 . A VALID observation.' This exclusion will be deleted for an additional premium of 184.00. Following this deletion, personal s in coverage for fellow employees (all additional insureds) will be provided. E` 21. A VALID observation. There are certain categories of 'Property of Others' in the insured's care, custody, and control which are ex- eluded. However, this represents a very limited exposure. In addi- tion ddi tion there are other primary coverages under the PENCO policy that offset this exclusion, and additional coverage can be added to further offset this exclusion. 3. Invalid observation. Standard host liquor coverage protects the City for liquor exposure related to any City involvement. The i only exclusion relates to City participation in the use or sale of liquor on a regular basis (NOTE: this would not apply to an event ;` like the Town and Country Days Beer Garden). 4. Invalid. No further definition required. All emergency first aid procedure is covered when .performed by any City personnel. 5. Invalid, due to misinterpretation. Assault and Battery is de- { fined as an accident to avoid definition as an intentional act. In order for the limitation of coverage to apply, Assault would have to be ordered by a City Council decision to be "directed" by the insured. Any individual employee (as an additional insured) would be fully pro- tected. The broadened definition of bodily injury reinforces this coverage position. Continued Page 2 ` Page 2 6. (Unidentified endorsement. No response possible). 7. Invalid'. This endorsement would only apply if designated. -It only applies and is used in, some states. It does NOT apply in Oregon and wouldn't even be attached to the City of Tigard policy. 8. I did not review present fidelity forms either. "It is certain this coverage is comparable, as far less technical difference exists in this area. My proposal includes one additionalBond to cover Bob Jean. 9. E `and O Deductible has been documented/explained in my, prior correspondence of 10/26 and 11 /1 .; Regarding the.second group of 12 1Pmissing" coverages: I. VALID observation." No coverage is provided under the PENCO form, and this coverage i,s provided under the present policy. However, with no City health service personnel,',there is no exposure. This coverage could be added if required. 2. Invalid. Covered under broad definition of Additional Insureds. 3. invalid. Covered under'E&O form, under broad definition of <' wrongful act. 4. Invalid: Mr.`Dooney has already observed in preceding item #9 we ARE providing this coverage, with a 'deductible.' 5. VALID. This is the same coverage deficiency outlined in pre- ceding item #1 . 6. Invalid. There is no need for a special A & B broad 'form end- orsement ;to the PENCO policy. PENCO includes' equivalent coverage under all primary forms. 7. VALID. At the present time, there is no coverage for Individual Officers when moonlighting. However, ,the City as Named Insured is pro- Aer tected at all times against actions/liability incurred by an employee when moonlighting. 8. Invalid. Punitive damages are covered under GL and E&O forms. Full compliance exists with all Oregon Tort Liability requirements under GL and E&O policies. 9. Invalid. Coverage under E&O section of PENCO policy. 10. Invalid. " ,, „ " " I n 11 . Invalid. n If e1 " it it +r 12. VALID. No coverage provided under PENCO policy. However, the frequency/exposure of DJ action is exceedingly limited, and usual legal expense is nominal. SUI,TIARY: This critique by Leonard Adams has affirmed the PENCO policy has matched or exceeds the broad liability coverage provided by the present City policies. The 2 coverage deficiencies in the PENCO plan represent remote areas of claim exposure to the City, and involve very low potential claim cost. In primary areas of major exposure involving potential catastrophe loss, coverage under the PENCO Comprehensive General Liability (with Local Government Broadening Endorsement), Business Auto, Public Official E&O, Police Professional, Fidelity and Umbrella policy provide equivalent (or better) coverage. In addition, it is significant to note the Adams critique was � silent in response to areas of coverage deficiency existant in present City policies as outlined in my 10/17 proposal. By comparison, those deficiencies (especially as respects the Umbrella policy) substantially exceed in scope the 2 deficiencies existant in the PENCO policy. Continued Page 3 S Page 3 i l In conclusion, I will recapitulate key benefits provided under the PENCO program, l 1 . Equal or better coverage . i 2. Reduced cost 3. Single package policy - simplified administration 4. Simplified rating 5. National program - administered by large national Broker; Underwritten by large national company. 6. Local Tigard Agent better service Thank you for allowing my Agency this final response. It has truly been a pleasure working with you, and Doris and Bob', throughout this long quotation process. I look forward to the possibility of s ssisting;with the City's insurance program. Very truly yours, : John Gordon Wilson JG41/sw cc Bob Jean Doris Hartig r f JOHN GORDON WILSON & CO., INC. SUITE B,12995 S.W.PACIFIC HVVY. TIGARD,OREGON 97223 TEL:620-6177 1 November 14,1983 TO: Jerri Widner FROM: John Gordon wilson ' RE`: City Of Tigard Insurance Review Dear Jerri, y reply Thank you for the time spent last yrreviewsday in m insuranceprop proposal for the to theLeonardAdams critique of my;Ag City of Tigard. I have onded below to w have hprovided e few cclarifigCationofor remaining from our,T Y only those items that required;it. As respects the first group of observations: provide equiva- 1`. As discussed, the PENCO policy can be broadened otoDprovide (includ- lent care, custody,,control coverage for all types ing impound autos) up to any desired limit, with minor premium increase. st 2. T & C Days Beer'Garde t isactivityanincidental expnvolving sure awould.betincidental, Liquor'Liability. Any Y since you are not in the business of selling alcohol on a regular basis as-a City function. -3. Although your concern about strict interpretation of the Assault and Black Battery exclusion-is=appy°matter�theacaraier wouldd by Cnevver/decline aan And h& Home) that as a practical B claim under this interpretation. Law enforcement coverage is always the most technically disputed, and virtually all forms include some potential limitation. The PENCO forms, and commitment, is to provide t the broadest possible coverage in this critical area. 4. Regarding the Fidelity coverage (vs. E&0): As I mentioned, E•&The coverage protects against a Third Party claim against the City Bond coverage protects the City from financial loss (including theft of ng from an employee action. There is no third party property) resulti ®q involved. For this reason, providi_ngubiscrecommended coverage for Bob Jean, although not required by statute, Regarding the second group of questions: officers if 1 . At present PENC0 provides no coverage for moonlighting they are moonlighting independent of City sanction. However, if the use o or School District contracts with the City he padricf cipatesinthe school events, there IS coverage since the City p moonlighting on a contract basis.; PENCO will soon provide full coverage for moonlighting, whether supervised or not, when the new filing is complete. rr Page Two Jerri Widner ! City of Tigard ; 2. As mentioned, the PENCO form;provides full compliance with the Oregon Tort Liability requirements under all sections of coverage. i I-have 'attached a copy of the Oregon Tort Liability statute to re clarify this requirement. 3. Finally, the PENCO Public Official E&O form provides full pro- tection for any wrongful act (broadly defined),`discrimination, Federal claim, and Anti-trust claim levied,against the ;City as a^ result of the definition of wrongful act_ There is no limitation or exclusion in the form for these actions. Hopefully this clarifies these issues. with the exception of the specific moonlighting limitation (to be corrected in the future), and the- Declarator, Judement'coverage not provided, the PENCO policy will meet or exceed theMroa scope of coverage for all City exposures provided ,by the present policies. It is a characteristic of Caroon and Black that they develop programs providing coverage e'er any risk broader than the industry standard. If you desire any additional clarification, please call. I would appreciate being advised once your recommendation to Council has been finalized. ,. e 5 ; Jo t,or on bA"-O�=tWAL" E JOHN GORDON WILSON & CO., INC. SUITE B,12995 S.W.PACIFIC HWY. TIGARD,OREGON 97223' TEL:620-6177 11-1b=83 TO: Jerri Widner FROM: John Gordon Wilson RE: City of Tigard Insurance Proposal Dear Jerri,'' Despite the volume of prior correspondence produced in relation to my Agency proposal for the ,City-of Tigard, ;I have elected to summarize again key benefits to my proposal. 1 . Equal or better coverage: You have commitment of Caroon and Black, one of the nation's largest brokerage firms, and the backing of the Home Insurance Company, as a guarantee that specific',policy coverage provided under all sections of the PENCO policy meet or exceed coverage provided by any competitive program. As .previously',mentioned, 'PENCO currently provides coverage to over 3000 small to large public entity policyholders across the nation. 2. Mower pricing: The substantially reduced premium is achieved in large part by the volume of premium produced nationally under this program. The Public Entity book of business underwritten by the Home has been a profitable one for 'them, allowing increasingly competitive pricing,in opening new markets, like Oregon. 3. Single policy packager A significant advantage considering the previous number of individually written policies necessary to meet the City needs. This package approach results in reduced administra- tive time and expense, and reduces the potential for confusion or error in policy handling. 4. Improved service: Primarily due to my Agency location in Tigard, I will be able to respond more quickly to administrative or claim requirements, and will work to further strengthen City coverage by exploring additional areas of exposure, including but not limited to: Additional Glass coverage Extra Expense coverage Loss of.Rents coverage Flood coverage Hopefully this summarized the key strength in the PENCO programa On behalf of. Caroon and Black, I wish to thank you again for the time, interest, and careful consideration you (and Doris and Bob) have given our proposal throughout the evaluation process. Sin' erely, G. Wi son cc: Doris Hartig and Bob Jean �b CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY AGENDA OF _ 1T 21 83 AGENDA ITEM k: CbnSert a — / / PREVIOUS ACTION: RLL— DATE L t DATE SUBMITTED: 11/17/83 € ISSUE/AGENDA TITLE: REQUESTED BY: CittV Adt117nictr�tnr Urban Services Stud CITY ADMINISTRATOR: DEPARTMENT HEAD OK: p, INFORMATION SUMMARY, The Urban Services ;Study by Portland State University has completed ;Phase I, Service Levels and s Costs. Phase IT, Tax Equity and Revenues, can be authorized as soon as or -te lat $7900 toward firm commitments are eaedvTualatinhhaveseach,guuaranteeds1/3eofothe laste$7,9©0 of $62,000. Beaverton needed. Current fund raising efforts 'should generate the $7,900 but waiting will delay starting Phase II and the final report. ALTERNATIVES CONSIDERED 1. Tigard guarantee up to $2,634 towards the Urban Services Study while fund raising efforts continue. 2. Increase shares across-the-board to all contributors. 3. 0o nothing and let project be delayed. ,acnrzss��aa�xaau,e�naum=cs=si=�ss�=n.T SUGGESTED ACTION The City_ guarantee up to $2,634 from the General Government (4.1) budappropriation ationoing project fund-raising efforts fall short of the $7,900 needed. No app p or funding ,impact at present. _ URBAN SERVICES STUDY FUNDING STATUS November 2, 1983 City of Sherwood $ 500 City of Cornelius 500 City of Beaverton 9,000 City of Durham 500 City of Hillsboro 7,500''x:; City ,of Tigard 5,000 City of Tualatin 2,500 City of Forest Grove 2,500* Washington County 5,000- Wolf Creek Highway Mater District 2,500 Unified SewerageAgency 5,000 Was[,,--o Fire District #1. 2,500 Tualatin Rural Fire 2,500 Metzger Water District 1,000 THIPRD 2,000 GTE 1,000 PGE 1,000 N.W. Natural Gas 1,000 ODO's 2,000 Oregon Homebuilders 500 $54,100 Total Contributions as of 11/2 -30,750 Phase' I 23,350 Balance 11/2 xx $1,250 contingent on full Phase -31,250 Phase 2 requirement II funding * contingent on full Phase II funding - 7,900 shortfall for Phase II funding C� r A G E N D A B 'I L L Beaverton City Council Beaverton, Oregon SUBJECT: URBAN SERVICES STUDY FUNDING ,FOR AGENDA OF: 11/7/83 BILL NO.: 'APPROVED BY: DEPT. OF ORIGIN: Mayor's Office DATE SUBMITTED: 11/2/83 PROCEEDING: Action Item CLEARANCES: none EXHIBITS: contibutors list BUDGET IMPACT EXPENDITURE AMOUNT APPROPRIATION REQUIRED: '$-0- BUDGETED: $-0- REQUIRED: $-0- BACKGROUND: In February, 1983, Beaverton and nine other` Washington County jurisdictions contracted to have the Urban Studies Center at Portland State University conduct the first phase of a $62,000 two-phase urban services study. The jurisdictions involved in the study have funded Phase 1 and contributed or raised $23,300 of the $31,250 needed to pay for Phase 2. Beaverton contributed $9,000 of the amount raised thus far. Portland State is nearing completion of the $30,750 first phase, which deliniates the costs of urban services provided by Washington County and the cities and special service districts in Washington County. PSU now needs authorization to proceed with Phase 2, which will analyze services revenue sources and indicate areas where "double taxation" occurs. The Urban Services Committee hopes to raise the $7,900 needed to fully fund Phase 2 from private sources during the next few months, but the Committee needs to commit full Phase 2 funding before it can authorize Portland State to proceed with Phase 2. The Committee has proposed that the cities of Tualatin, Tigard and Beaverton commit to cover equal shares of the dollar amount not raised at the time the final Phase 2 payment comes due. Under this arrangement, Beaverton`s maximum liability would be $2,634, a one third share of the amount that needs to be raised as of November 2, 1983. RECOMMENDED ACTION: Authorize expenditure of funds not to exceed $2,634 to cover Urban Services Study Phase 2 costs. AGENDA BILL N0. TICOR TITLEINSURANC6 - r�a° atUer 21, 1983 City of Tigard Attn: Doris Hartig, City Recorder 12755 S.W. Ash` Tigard, OR 97223 RE: Street Dedication DearMs. Hartig: S.W. Sandburg h 72nd ' in connection with the above referenced dedication, I' have enclosed the street dedication form. It has been sign by the owners of the property. I�:;c,ontri;:4ted �'Vashing!'dn County and'was told that the City o£ Tigard should re'=sign; the dedication also. s ? a, uxes:..' all parties and return to the n 1a e c c'�Y.ng.-- IN If you have any questions, please do not hesitate to call. Sincerely, TICOR TITLE INSURANCE Ubene Houston Sr. Escrow Officer Tlcor Title Insurance:Company 4450 S.W. Lombard Street,P.O.Box 39,Beaverton,Oregon 97075 (503)643.9646 Y q CSTREET DEDICATION (:.NpW ALL YEN BY THESE PRESENTS, That ARTHUR A. LUTZ DANIEL R. SEGEL AND WILLIAM T. VAUGHAN as individuals, -0 constituting her called grantor(s), for the sum of $ th,:; artaz ? consideration for this deed, do hereby give, grant and dedicate to the Fubl�c kxx�cxx��tx�icxacxc�xx'�i��Xx�;�xacx�s�€�icx��a��tx�x�fxxk�xx�xxi��exw�fx�c�xxx�ar�c�sxs��c� and �cxxx xk�x g� �c$ XjjxxxX a perpetual right-of-way and easement for sired, road :r..d e;t=litz purposes on, olrer, !,.erose, under, along and within' the following t descril;-d; real premises ir_.Washington county, Oregon. 9 y- Tn h.��ti =^d to Hold the above described and dedicated rights unto t '.e Public lsc�itJCXX�XR��X3taa�x�i�',c'gd9�Xg8X�S'XxX3ckgx$XX��xXi47tXX�xxX� for the uses and p�rpcsc-- ; hereinabove stated. Th g_an„3 (s) hereby covenants that he (they) are the owner(s) in f ee simple F s • -d and legal ri ht to grant his (their) rights above described. and a�.�e a �-,..• g� g jr) hand(s) IN WITNESS WHEREOF, the grantor(s) has (have) hereunto set his (the i and .sf,al (; ) this 14th___ day of October , 19 83 G, r (SEAL) ®(SEUL) -- (SEAL) (SEAL) � (SEAL)•�e` ��„�./'� (SEAL) 'SEAL) (SEAL) wo ,STATE OF OREGON ) } ss. County of Washington ) BE,IT REMEMBERED, that on this 14th day of October , '1983 before me the undersigned a Notary Public -in and for the said County and State personally appeared the within named Arthur A. Lutz, Daniel R. Segel and William T. Vaughan who are known to me to be the identical individuals described in and who executed'' the within instrument and acknowledged to me that they executed the same freely and voluntarily. A IN TESTIMOP „WHEREOF, I have hers:;+ntoset my hand and seal this 14th day of October Z9 83 iVritaxy Public for Oregon My Commission Expires:_ - Reviewed as toformthis day of , 19 �_. Bv: ( i y Attorney City of Tigard cy Reviewed as to legal description this day of 19 d Z /991— By: — ... Approved this 1 day of 95 CITY OF TIGARD, OREGON PLANNING COMMISSION By: Ch irman APPROVED AND ACCEPTED this day of , 19 , by resolut-lon of the Tigard City Council. Witness my hand City Recorder; Tigard, Oregon P r EXHIBIT A f r t That portion of land in Section 1, Township 2 South, Range 1 West, Willamette Meridian, Washington County, Oregon, more particularly described as follows: P Beginning at the Northwest corner of Government Lot 4; thence North 89° 15' 37" € East, along the North line of said Lot, a distance of 20 feet,to a point; said point being the point of intersection 'of the North line of said Lot 4 with the d Avenue, and, also, East right-of-way boundary line of 40-foot wide S.W. 72n being the true point of beginning of this description; thence East., along the North line of said Lot 4, 'a distance of 10 feet to a point therein; thence South, parallel with the East right-of-way boundary line ;of said 72nd Avenue, a;distance of 342.48 feet to a,point of intersection with the North right-of-way boundary line of 50-foot wide S.W. Sandburg Street; thence West, along the North line of said Sandburg Street, a distance of 10 feet to a point of intersection with the East right-of-way boundary line of said 72nd Avenue; thence North, along the East right-of-way boundary line of said 72nd Avenue, a distance of 342.48 feet to the true point of beginning of: this description. TUUVV 1 36 - - � tt ALE 1 ICS - Swr-FIR ST. 991•s4 s10 SEE MAP LU I os°a1i E � catu +ceE0 TAX LOM100 140 p'� 2S 1 IDA 35o1,To0. 44100.. A .9i`Ac. R 4200 M dc. , ti F FIR LOOP _ � J 9 B O 4 n f/^` JN�t0'. 4� R in Re%T. f .t. J/ : _ • a _ 9!-'0040 At. zo 1O3 . I� ! nag. 4300 1,03Ac. 6NJ r 310 INlfiAI PONT s ®e°adsr'w 140 211 54 i 17G.53 4214 � 57. E - T 9"24 CH. _� e J N:.0ti•t5 189.53 EASi. .88 As. $ MW' COR GOYT.:IOT 4 3700 37031 x.59 Ac. gg .TMJ Ac. i r 'AC : R a1a19°19'F'6 104.5 1 z w GOVT. LOT 4;. vl.. N e� as aa•z4'w Sao -!. A 3702 0 q :.TS Ac .�a�a�•4e rr: Flo a_'' q�q� RJ RIv S 06°48 E '16 RA°84 M1 310 Q- 5 a 4 tt � - 4464 S! Ac w '+V EST !9.26 CH. 5 6t,0131 17'.W 190 85 sea 53. - TS. O �PU9i.iC04SOS29 ,. g0 e EG S at°95'1 490600 rq 5e00 ::z3A N «. 1.81 Ac. SEE MAPZ40 2S I 10© x 1.. . a 89°24•m Vol Ga°5o'z4 E' Iy 410 ;. R00®S5' 4i Bt . Q � 3cm _ . T M E M O R A N D U M DATE: November 16, 1983 TO: Mayor and City Council FROM: Jerri L. Widner, Finance Director SUBJECT: SALES TAX/PROPERTY TAX RELIEF REFERRAL TO A VOTE OF THE PEOPLE PURPOSE: "A novel element of the property tax reform legislation adopted by the special session requires referral of proposed `' const`itutional changes by ; local government governing bodies. The provision has two requirements First, a majority of the governing bodies of all cities must refer the constitutional amendments containing the Property Tax Relief/Sales Tax/Expenditure Limit measures to the people for a vote. Similar majorities of school boards and county commissions are also required. Second, if those three majorities are g met, the units voting to refer the measures must represent a majority of the state's population." It is the purpose of this agenda item to determine if the City Council desires to refer the property tax reform measures to the voters. If you vote for the referral it DOES NOT mean you favor or disfavor a sales tax. ACTION RE_qUIRED An explanation in summary form of what you would refer to the voters follows. HOWEVER, before you read on remember that the action required is a decision on: A motion to refer the property tax reform measures to the voters. .Y EXPLANATION: Three measures were proposed by the special session (SB792, SJR30 and HB3026), as property tax reform. i Senate Bill 792 was adopted and takes effect January 1, 1984, regardless of € what happens to the sales tax and constitutional expenditure limitation. In i simple terms, this bill limits, property tax rates; reduces the number of elections to increase property taxes outside the rate limit and continues the t 1979 assessed value statewide increase limit of 5%, ' but no longer splits property between 'owner-occupied" and "all other" classes. Senate Joint Resolution 30 known as the Sales Tax Measure, will be before the voters at the March' or May, 1984 elections, if the ,local governing ,bodies approve the referral. This measure will establish a sales tax and an expenditure limitation.. Upon voter approval of paragraph 1, a general retail sales and use tax at the t rate of four percent,;will be imposed. Includes :as taxable sales of tangible personalproperty and service. Exempts food, drugs, housing, utilities, etc. Requires that the proceeds of the tax be used to grant "general property tax relief for all property and required equivalentrelieffor renters andwould become operative May 1, 1984. This is a constitutional amendment and the four percent cannot be increased' without a vote of the ;people. In addition, this measure enacts an expenditure limitation. The purpose of the expenditure limit is to require voter approval before general government expenditures increase faster than ttie growth of personal income of taxpayers.' This is accomplished by limiting the number of elections to two per year at which the city could seek authority, to spend beyond the limit. House Bill 3026 is the implementation vehicle for Senate Joint Resolution 30, ' If SJR30 is not referred or not approved by the voters, this House Bill is ; void, t e- i' Sales Tax Issues for Cities (SJR30/HB3026). x E` 1. The state and all local governments must pay the sales tax for those goods , or services subject to the sales taxa 2. Cities are prohibited from enacting a local general retail sales tax. Cities currently have such authority but none presently levy a general retail sales tax' t 3. Local hotel--motel taxes are a "credit" against the sales tax. For example, if a city has a 2% hotel-motel tax, the operator collects 4 percent but only remits 2 percent to the state, taking a 2 percent "credit" for the amount paid to the city. Other comments: Both elements of SJR30 must pass for enactment. If the sales tax does not pass, the expenditure limitation will not take effect. A copy of each bill is on file at City Hall. , JJW:ms (0111F) APPLICATION FOR AN ELECTION Pursuant to paragraph 3, Enrolled Senate Joint Resolution 30 (1983 first special session) Name of Municipal Corporation: Cic. of 'Tigard 5 Address of Municipal Corporation: POB 23397 12755 S.W. Ash Tigard, Oregon 97223 Telephone Number of Type of Municipal Corporation Municipal Corporation: /.39 -4j--IL- 'X)C i ty The filing deadline to qualify for the CNC ounty March 27, 1984 Election is January 23, 1984. 0 School District (Common, Union high The filing deadline.to qualify for the School, or Community May 15, 1984 Election is March 9, 1984. College) To the Secretary of State: We request by this application that the constitutional amendment in para- graph 2 of Enrolled Sentate Joint Resolution 30 (1983 first special ' session) be placed on the ballot at an election to be held on March 27,_ 1984 or May 15, 1984. We certify that a public hearing onthis application was held in accordance with ORS 192.6i0 to 192.690 on Alt) Veerwt�, ,✓ �-� , 19W w Signature � —f Date Signature Date �SMnature Date Signature Date Signature Date Signature Date S i gna to re Date Signature Date Signature Date (This application must be signed by a majority of the members of the governing body.) Return to: Elections Division Secretary of State 141 State Capitol Salem, OR 97310 Phone: 378-4144 APPLICATION FOR AN ELECTION Pursuant to paragraph 3, Enrolled Senate Joint Resolution-30 -(1983 first special session) t Name of Municipal Corporation: Address of Municipal Corporations Telephone Number of Type of Municipal Corporation` Municipal Corporation: _ )City The filing deadline to qualify for the C;County March 27, 1984 Election is January 23,-1984. 0 School District ;(Common, Union High The filing deadline to qualify for the School , or Community May 15, 1984 Election is March 9 1984• College) F To the Secretary of State: b , j We request by this application that the constitutional amendment in para- graph 2 of Enrolled Sentate Joint Resolution 30 (1983 First special session) be placed on the ballot at an election to be held on March 27, 1984 or May 15, 1984• We 'certify that public hearing on this application was held in accordance with ORS 192.610 to 192.690 on , 19 Signature Date Signature Date Signature Date Signature Date i Signature - -- Date Signature Date -- Signature Date Signature Date I t i S Signature Date f v (This application must be signed by a majority of the members of the governing body.) z Return to Elections Division �. Secretary of State 141 State Capitol Salem, OR 97310 Phone: 378-4144 i T 15 iii Tigard-Tualatin-King City-Sherwood-Metzger Washington SgLjareTITARDAREKCHAMBER i 3 Cf COMMERCE lr November 2, ;1983 Mayor Wilbur Bishop Tigard 7City `council P.O. Box 23397 Tigard,< OR 97223 Dear Mayor Bishops After considerable deliberation, the Tigard Area Chamber of Commerce Board of Directors urges the Tigard City Councilto vote in favor of submitting a sales tax measure Cto the voters of Oregon. i Please call any of our Board of Directors should you wish to discuss this issue further. Sincerely, Thomas M. Brian President k } t �d. i, 12995 S.W. PACIFIC HVN. SUITE A ® TIGARD, OR 97223 639-1656 HOME BUILDERS ASSOCIATION OF METROPOLITAN PORTLAND 15555 S.W. SANGY ROAD,SUITE 301 \ LAKE 0SWE O,OREGON 97034 503 664-1880 THE HOUSING CENTER November 8, 1983 Kr. Wilbur Bishop, Mayor City of Tigard P. O'. Box 23397 Tigard, ,Oregon 97223 Dear Mayor Bishop: The HomeBuilders Association of ?retro Portland has adopted a position in support of the sales 'tax ,initiative that is before the city; for submission to the voters. We urge that your council also support the measure for referral as soon as possible so that 'a vote can occur in 'March of 1984. We supported the sales tax proposal for the following reasons: --The tax will move Oregon from the second highest property taxes in the nation to somewhere in the �. middle of the states. ---The tax will not result in an overall increase in taxes to Oregonians. The per capita taxes paid will not change significantly from current levels if the measure passes. --The tax will provide a more predictable source of funding for local governments and thus aid good government and economic development. --Even though the tax will apply to services that go into the construction of a new home, buyers will still benefit from the reduction of property taxes more than the increase in housing costs. We ask that you make this .letter part of the record on the public hearing on the city position for referral. Further, if,you will notify us of your hearing date, we will attempt to have' a representative of our industry present at the hearing. Thank you for your consideration. Sincerely, Steve Smalser, President THE LEAGUE OF WOMEN VOTERS BABT WA 3MNOT®N COUNTY AFFILIATED WBYH THE LEAGUE OF WOMEN VOTERS OF yHIZ UNITED STATES October 24, 1983 Tigard City Council Administration Building 12755 S.W. Ash Tigard, Oregon "97223 Dear Council Members: ' The East Washington County League of Women Voters would like to recommend that you utilize your SJR 30 hearing to provide information to the public concerning local government revenues and expenditures. We would also like to be on 'record as favoring your signing of the referral applioation so that the Oregon voters will be able to o-. vote on one form of property tax relief. Although the-League does not have a position for or against the sales tax, we do advocate the right of the people to vote on a constitutional amendment referred by the legislature. Respectfully submitted, Barbara Bos,. President East Washington County P League of Women Voters t BB:b<i m" BEAVERTON AREA CHAMBER OF COMMERCE 12055 S W:First St. Beaverton.Oregon97005 500-634-0123 October 25, 1983 Chairman Wes 'Myllenbeck County Commissioners Washington County Administration Bldg. 150 N. 'First Street Hillsboro, Oregon 97123 TESTIMONY IN 'SUPPORT OF RATIFICATION OF SALES TAX FOR VOTER REFERRAL Chairman Myllenbeck: Maybe you are not convinced that a sales tax is Oregon's perfect solution, but we hope you "are convinced that the voters deserve the opportunity to decide before the Legislature is forced into another round of income tax increases. The most important point is that the proposed sales tax is designed to be A .replacement tax and not an additional tax. The state needs to restructure (not increase) its revenue sources in a more fiscally responsible manner. Governmental ' units need stable revenue sources to ensure the ability to provide necessary services as required. Historically, a heavy reliance on income tax revenues has forced the state into a position of up-and--down revenues as the business cycle turns. The injection of a sales tax Would considerably smooth the state' s revenue curve since consumption is subject to much less volatility than is income. A parallel concern when changing the taxation structure is the effect on equity, equity being fairness as regards to who should pay how much. One question of equity asks whether only Oregonians should pay tax -or whether all individuals who receive benefit from state goner -mment services should pay tax. The history of state income tax laws, through the taxation of non-residents, ' clearly Beaverton Aloha Cedar Hills Cedar Mil! Oak Hills Progress Raleigh Hills Rock Creek Sunset Corridor West Slope c Chairman Wes "Myllenbeck October 25, 1983 Page Two rG' establishes that all who receive benefit from state government services should pay tax. A sales 'tax is an extension of this all-inclusive principle by taxing < non-residents who receive ` benefit from government services, but do not earn income in the state. Every dollar of sales _tax paid ;by tourists will reduce the overall ` taxation burden passed down to the residents` of Oregon. A second question of equity asks which Oregonians should pay tax. Should the users >of"government services pay ,tax or should those for whom government services are available pay tax?- To strictly' apply a `user-fee concept to all taxation would take away the 'very purpose of government, according to most 'economic models. So, to a certain extents taxation must be progressive. Over the years, though, this has become an abused mechanism, overburdening the middle-income taxpayer. 1 The abuse on progressive income taxation has arisen by losing sight of the underlying principle. The basic premise is that those who are best in a position to pay tax should pay tax, and those who are not in a position 'to pay tax should not pay tax. Income generation is only one of many indicators of "an ability to pay. Wealth is another indicator of "an ability to pay," and is - generally taxed through mechanisms of property tax and estate and gift taxes. We contend that a third indicator of "an ability to pay" is consumption. Consumption beyond necessities, or excess consumption, requires a conscious decision on the part of individuals that they are in a position to treat themselves to a luxury. And that conscious decision should be proof positive that the individual possesses "an ability to pay for part of government services. A sales tax places individuals in control of their taxation. Therefore, as individuals enjoy greater amounts of excess consumption, individuals pay greater amounts of tax to the very same government which guarantees their rights to peaceful enjoyment of those consumable goods. Taxation of those who possess "an ability to pay" allows government to fulfill its functions. But it is now time for Oregon's leaders to recognize that the state has overburdened its property owners and income tax payers long enough. J + Chairman Wes Myllenbeck October 25, 1983 Page Three A third legof taxation, the sales tax, is necessary to strengthen the state' s revenue stability, while simultaneously maintaining and enhancing the equity; consideration as regards to who should pay how Much. Designing sources of taxation is truly difficult, for it 'requires a philosophy on the purpose of government. A subject as dear and fundamental as that deserves to be referred to the people. In the strongest of words and wishes, we 'urge you to vote yes to ratify the sales tax for voter referral. Respectfully Submitted, THE BEA V RTON AREA CIIAMBER OF COMMERCE David DLorenzo, C.P.A. Chairman Government Affairs R DD/se APPLICATION FOR AN ELECTION Pursuant to paragraph 3, Enrolled Senate Joint Resolution 30 (1983 first special session) Name of Municipal Corporation: City of Tigard ,address oa Municipal Corporation: POB 23397, 12755 S.W. Ash Tigard, Oregon 57223 Telephone Number of Type of Municipal Corporation Municipal Corporation: ��City The filing deadline to qualify for the C—)County March 27, 1984 Election is January 23, 1984. Q School District (Common, Union High The filing deadline to qualify for the School, or Community May 15, 1984 Election is March 9, 1984. College) To the Secretary of State: We request by this application that the constitutional amendment in para- graph 2 of Enrolled Sentate ''Joint Resolution 30 (1983 first special session) be placed on the ballot at an election to be held on March 27, 1984 or May 15, 1984. l We certify that a public hearing on this application was held in accordance with ORS 192.510 to 192.690 on Woyn 4 L� Signature Date Signature Date S nature Date Signature Date k, 11 ID _. 3 Signature Date 519nature Date [ Signature Date Signature Date i' Signature Date i (This application must be signed by a majority of the members of the governing body.) Return to. Elections Division Secretary of State 141 State Capitol Salem, OR 97310 Phone: 378- .4144 �.m TOWN HALL MEETING: SHAPING TIGARD'S FUTURE 1• There Do We Want Tigard to be in Five 'Years: Large Group Discussion 2a Programs and Projects Needed: Individualworkiaheet with small group discussion and summary Each person should try to list 10-20 programs or projects. The Small Group Facilitator lists ideas, combining and synthesizing to a list of approximately 20-23 ideas if possible.' 3.; Programs and Projects Needed: Large group discussion and list' 4. Prioritizing Programs and Projects: Individual` worksheets with small group discussion and summary For all ideas on the list, each person is to assign a ranking for each 'criteria on the matrix. Individuals are then to ''calculate two total scores for each idea by adding separately the first six columns and the last three columns. The Small Group Facilitator collects scores and assists in the chart for the whole group. 5. Chart and Summarize the Prioritized ideas: large group presentation and discussion In the large group, the ideas are plotted on a 3 x 3 matrix given everyone's total rankings. Discussion follows on where we can go from here. (JM:pm/1043A) PROGRAMS/PROJECTS NEEDED FOR SHAPING TIGARD'S FUTURE 2• - 3. 4. 8. 10. 11 12. N C) M 4A W O U at T- (A r- r- ; 0 ® a (a N - to L n iJ ^•r r6 U GQattn 4- 0 L 7., . �:� .0 i to �Q7s +a c H 0:4J "�;, CC•r•r CS i' N r r 4-3 IV �� 0.= ¢! in p =•r 10 CD CYcsJ164 rlCJa� Ln SO m ) CD $�S ®0- bcl er ro- s- �� c A Co sJ a, S � vcu Stl- w W res mN �r U 4j 4) 010 i �CP to L a L t.0 r OD ON �- L CL .... `r OE t c- 'n Ln rAcarn S as i.. •.r-. us C...C C Ao cu 010 U� CL ro 4J4D di _ G� pit to 4— roO n r r o e VNI'll G a s.' 0 u C ®� 'C ae n' p CD: Co 1-44 LLL. yd ¢nW 4J S quo CO CD sn t� sn a 4J•t, N • . 41 41 # v+ ws to L. Nom, .A ; cam, �w 4-t , 41 saCA c G'� ® 4J F S*r��c�1��✓fit. ro II �, rn C4 4 u; � rw ra3 tT Ck L a l November 2, 1983 r . T0: Board and Committee Chairpersons City of Tigard, 'Oregon FROM: Bob Jean, :City Administrator` SUBJECT: TOWN HALL MEETING NOVEMBER 21, 1983, 7:30 PM FOWLER JUNIOR HIGH SCHOOL REMINDER This is a follow-up to the Mayor's letter of October 3, 1983 to remind the Chairpersons of all Boards and Committees of the above scheduled TOWN HALL MEETING. Contact and encourage your Committee members to attend and participate in the discussion regarding Tigard's goals, direction, financial status and budget. (DH:pl/1009A) - MEMO- t.. October 3, 1983 BOARD and COMMITTEE MEMBERS CITY OF TIGARD, OREGON SUBJECT: TOWN':HALL MEETING, NOVEMBER 21, 1983, 7:30 P.M. FOWLER JUNIOR HIGH SCHOOL Dear Committee Member: Are you concerned about 'Tigard's future? Its goals and direction, financial status and budget? Then please plan to attend the Town Hall meeting, Monday, November 21, 1983, 7:30 F.M. at Fowler Junior High School. All Board and Committee members are invited to meet with Council in a Workshop setting to discuss these and other important issues. Please mark your calendar now and plan on participating in the discussion. Scarce resources, financial strategies and the community's future --these are issues that impact your committee and we would like your ideas. This will be the only formal notice that will be mailed individually. The City will be sending out reminder notices to each Chairman. So mark your calendars. See you there: Yours truly, CITY OF TIGARD Wilbur A. Bishop, Mayor WAB dkr/0070p x CITYOFT167AIW ! WASHINGTON COUNTY,OREGON October 3, 1983 BOARD and COMMITTEE MEMBERS CITY OF TIGARD, OREGON SUBJECT: TOWN HALL MEETING, NOVEMBER 21, 1983, 7:30 P.M. FOWLER JUNIOR HIGH SCHOOL Dear Committee Member: Are; you concerned about Tigard's future? Its goals and direction, financial status and budget? Then please plan to attend the Town Hall meeting, Monday, November 21, 1983, 7:30 P.M. at Fowler Junior High School. All Board and Committee members are invited to meet with Council in a Workshop setting to discuss these and other important issues. Please mark your calendar now and plan on participating in the discussion. Scarce resources, financial strategies and the community's future -- these are issues that impact your committee and we would 'like your ideas. This will be the only formal notice that will, be mailed individually. The City will be sending out reminder notices to each Chairman. So mark your calendars. See you there: Yours truly, CITY OF 'TIGARRII Wilbur A. Bishop, - Mayor WAB dkr10070p 12755 SW.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171 - 121 1,fig Wally Hoffman `' James G. Smith '- Dale Evans g80 SW Watkins 15760 SW Green Way 12502 SW 103rd Avenue s' Tigard, Oregon 97223 Ti Oregon 97223 4 • gard d,Oregon 97223 g k !- Jerry Duffy: �- Walter Munhal Gerald R. Edwards -% 10135 SW Hillview 14805 SW 103rd Avenue l 10390 SW Meadow Tigard, Oregon 97223 .:Tigard Oregon 97223 Tigard, Oregon 97223 g g ' Dorene L. Thomas t_ Susan Mueller %. Niadalyn utz 8950 SWPinebrook Ct. 14880 SW 133rd Avenue 13165 SW Ash Avenue Ore Ti ard on 97223 Tigard, Oregon 97223 ; Tigard, Oregon 97223 g g Susan Sheridan Robert Bellinger r' Richard Bendixsen}> 14265 SW 150th 13350 SW Ash Avenue 10475 SW Clydesdale P1. Tigard, Oregon 97223 Tigard, Oregon 97223 i Tigard, Oregon 97223 g g x a ' y` Elisabeth Golden !' Dr. Daniel Graham 0 RonaldP. Latham ' 12570 SW Glacier Lily 15850 SW Oak Meadow Dr. 101.80 ,SW Riverwood lai,. Tigard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 91223 g g "' Charles Gutweniger ,r Frank Tepedino Patt Biggs .787-, SW MountainView Wy. 14355 SW McFarland Bldg 11910 SW Summerc972 Dr. Tigard, Oregon 97223 Tigard, Oregon 97223 =bard, Oregon 97223 g g Jl Ron Jordan Mark Christen J'! Donald Moen 13235 SW Village Glenn 16445 SW 92nd 11395 SW Ironwood Loop Tigard, Oregon 97223 Tigard, Oregon 97223 Tigard Oregon 97223 g 2 Bonnie Owens Roy Bonn Phil Eden ' 12450 SW Summercrest Dr. 11330 SW 92nd Ave 13110 SW Ash Avenue Tigard, Oregon 97223Tigard, Oregon 97223 Tigard, Oregon 97223 g g Gareth S. Ott N✓ z' Chris Vanderwood P+ lleane Leverett P i 8865 SW Scheckla Dr. 9055 SW Edgewood 16345 SW 80th-P1. ,Ti ardOregon 97223 Tigard, Oregon 97223 Tigard, Oregon `97223 g g IYfC. Ralph Appleman /{ik' / John Otting Carolyn Eadon 8885 SW O'Mara 4 1264 SW Steven Ct. 12.,5 55 SW Hall Blvd- Ti ard on 97223 Tigard, Oregon 97223 ' Tigard, Oregon 97223 g s Ore g r Sam 04 Harry Owens �'�' I Mary A. Keski -k+ Bruce P. Clark +f` 65 SW Frewing 2385 SW 173rd Ct. 10840 SW Erroll St. .�gard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Thomas R. Woodward Al f' Dennis P. Russell Bob ;Bledsoe 1.1970 SW Lincoln 12020 SW 95th Avenue;' 11800 SW Walnut ' Tigard, Oregon '9722.3Tigard, Oregon 97223 Tigard, Oregon 97223 Vittz Ramsdell 1'+`'� Milton F. Fyre r i' Michael A. Smith 11635 SW Terrace Trails 12725 SW 121st 11645 SW, Cloud Ct. Tigard, Oregon 97223' Tigard, Oregon 97223 Tigard, Oregon 97223 Lou Ann Mortensen �;r`:`. Herman Porter .+'. Dennis L. Moonier 11160 SW Fonner 11875. SW 'Gaarde Rd. 10634 SW Cook In Tigard, Oregon 97223' Tigard, Oregon` 97223 Tigard, Oregon 97223 Rick McMahon ,`r11 La Valle Allen Tt Geraldine L. Ball 13111 SW '61st 7540 SW Hermoso WY. ': 11515 SW 91st Avenue' Tigard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Dave Brook ,Feta "I Irving Larson Alan Roth' 7PS5 SW Beveland 11720 SW 68th 7420 SW Hermoso Wy. Qard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon ' 97223 Jean Danley Carp Johnson Lou W. Christen -1V/-' "/ 7060 SW Beveland 6155 SW Bonita Rd. 17895 SW Shasta Terrace Tigard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Gary Reid Ely Wilder Debra J. vaubert 12700 SW 72nd 12260 SW 72nd 14365 SW 80th Pl. Tigard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Bill Bieker Craig hopkins Sharon Takahashi Ai' 7730 SW Cherry St. 7430 SW Varns 7610 SW Cherry St. Tigard, Oregon 97223 Tigard, Orgon 97223 Tigard, Oregon 97223 John Schwartz rJ , John D. Logsdon ` Louis Miller 15900 SW 76th 7570 SW Cherry St. 14660 SW 83rd Tigard, Oregon' 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Boward Cornutt!'Oj) . Chris Vandercaood Phillip A. Pasteris 11720 SW Lynn 14345 SW 80th Place 8935 SW Pinebrook St. Carra, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 "i Dave Atkinson Marge DavenportJane,P. Miller T50 SW Century Dr. 15100 SW 109th 10920 SW highland Dr. igard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Edward P. Moore :r Eunice Day Jerry Linschoten 14405 SW 97th Avenue 15940 SW Oak Meadow In. 16120 SW Crimson Ct. Tigard, Oregon 9722.3 Tigard, Oregon 97223: Tigard, Oregon 97223 Loren Tower Nancy Robbins Peggy Ober 10040 SW McDonald 12155 SW Summer St. 11385 SW Cottonwood In. Tigard, Oregon 97223 Tigard, Oregon :97223 Tigard, Oregon 97223 Bob Irby ) P" ' Joe Schweitz Mike Heim 11515 SW Hazelwood Lp. 11020 SW Cottonwood In. 12885 SW Glacier Lily 'Cr. Tigard, Oregon '97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Barbara Priest z i., Yvonne M. Larson Richard W. Boberg 10710 SW Ponderosa Pl. 10730 SW N. Dakota 10660 SW N. Dakota Tigard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Pat Furrer y,.. Cheryl Beshears - Kuhn JoAnn Corliss gxR5<'SW.Burnham 12995 Sod Pacific Hwy. 15010 SW 92nd Avenue .µ„ard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Bill McMonagle Jack Schwab Bob Nunn 8905 SW Commercial 9250 SW Tigard Avenue 13580 SW Ash Avenue Tigard, Oregon 97223 Tigard, Oregon 97223 Tigard, Oregon 97223 Joy Hirt 10920 SW Mira Ct. Tigard, Oregon 97223 WNW MEMORANDUM TO: Mayor and City Council November 17,1983 FROM: Bob Jean, City Administrator (Y SUBJECT: Council - Administrator Team - Building Leadership Development Program It is my understanding that this general topic:was tabled for the summer and to be reconsidered in the fall at the Town Hall meeting RWJ/pn , ti E i August `2t';11483- - SUMEK ASSOCIATES. Robert W. Jean ~ City Administrator } City of Tigard P.O. Box 23397 F Tigard,, Oregon 97223 Hear Bob: The purpose of this letter is to follow up our conversations regarding leadership development activities for the Mayor and City Council: in the City of Tigard. Based upon our discussion, I have developed a draft proposal and program outline. It presents specific objectives and aims at enhancing the leadership of the Mayor and, City Council in the le City of Tigard. This program should be viewed as flexible and capable of being adjusted to the specific needs of the Mayor and City Council. ' The consultation Y nsultation fee for Lyle J. Sumek is $5001.00 per day. The City of Tigard will cover the following costs: Provision of video tape equipment, purchase of training materials, video tape rental fees from The Government Leadership Institute, travel' expenses (split with other Oregon cities) , and other expenses mutually agreed to. The expenses for Phase 1 are expected to be the followings Consultation days (5-5) $2,500 - $3,000 Video tape rental fee from the Government Leadership Institute $ 100 Workbooks for Mayor and City Council ($50.00 per workbook) Travel To be determined I look forward to meeting with you and the Mayor in September. I will be in contact with you by phone to discuss possible modifications in this proposal. Sincerely, . Lyle J. Su1;,T.JarWkF Ph.D. LJS/mw attachment 3935 Orchard Court Boulder, Colorado 80302 (303) 442-565 b -.rte a to zA{ mp �..........."�,��„ iz�zit P 4.1 $mss'33-c of ��'{li ^s jb-, y &- Y:`Fst -•srsF+.y}F �' �� sY�"a'° �"4.1�,.�s«t;.s"�`' }(S'" �f:mc ��r l� _ �'•�'`+n,�;�h�,.+� ��.#� ate,,�3`;- °�"'�"J4..* VIN ^ar.� .^k?'y,' 4"„.: «+,.-"t 3w}f air,J .•t.�` t �,o,” ne,;7. $ '�' x ...x.. -.�-,� .. r,--_ iw.-•.� r ..�:. _. � ��-. v- »: ;�J�., fi :�'.dr�,,.�.��z *�.�Fx.M ; � i.�.5• r..f yy,..��-: '�'��'�- t '4�-ta��c'� z.K .�::�. -�' ,�;a.:.+�' �"`a�.• _ ��. :mss �;x.£��.csat v � �i.��'� ,ate� r_ MAYOR-CITY COUNCIL 'LEADERS9IP DEVELOPMENT PROGRAM CITY OF TIGARD I. INTRODUCTION This proposal is in response to your request for a program for Mayor and City Council' to improve their leadership and performance in the City of Tigard. At the end of 1383, there is likely to be a new Mayor. The ,program activities are 'aimed at enhancing the municipal leadership during this period of transition. ' The overall goals of this program are: A. To provide a clearer :direction'' for the City of Tigard B. To increase Mayor and City Council's effectiveness in achieving this direction and handling policy issues C. To build work relations among Mayor and City Council by developing a policy team ° D. To help Mayor and City Council in managing their own operations and increase their effectiveness in deliberating on policy issues. The specific activities outlined throughout this proposal combine into an integrated systematic approach to achieve the following aims: A. To help Mayor, City Council, and City Administrator in developing and maintaining those decision-making processes for effective policy development and implementation B. To assist Mayor, City Council, and City Administrator in understanding and utilizing those insights and skills contributing to effective policy development and implementation C. To improve the working relationships among Mayor, City Council, and City Administrator , D. To develop Mayor, City Council, and City Administrator skills and abilities in policy development and implementation 2 E To address specific problems, concerns, and. frustra- tions of Mayor, City Council, and City Administrator F. To develop the capacity `of Mayor, ;City Council, and City Administrator to evaluate their own performance and operations. The individual responsible for the provision of 'services outlined in this proposal is Lyle J. sumek. II. PROGRAM DESIGN The proposed Mayor-City Council Leadership Development Program places emphasis on sharing the realities ' of the council members' experience and acquired wisdom. ' The desired outcome of this program is the development of those practical insights and behaviors required for the effective decision making and productive mayor-council-staff relationships. The program focuses on building the capacity of the Mayor and City; Council in policy development formulation. It is not aimed at getting every council member to agree, but rather at how to manage conflicts with minimal personalization. It is assumed that the best ideasfor improving council leadership and performance are those "discovered" and implemented by Mayor and City Council themselves. The program is divided into two phases. Phase 1 : Mayor-City Council Leadership and Performance- Assessment is aimed at looking at the current operations of the Mayor and City Council. The observations and perceptions of the Mayor, City Council, and possibly the City Admini.strtor will be obtained through individual interviews. The ground rules for these interviews will be: Anonymity of response Confidentially of information Feedback of only common themes An assessment will be made of the current operations of the Mayor and City Council. A Mayor-City Council Leadership and Performance Workshop will be for the purposes of ` providing feedback on the results of the interviews and to initiate a process for increasing council effectiveness. Specific barriers to mayor-council performance will be focused at this time. Phase 2: Leadershi Develo meet Worksho s will be aimed at addressing the specific barriers to mayor-council perfor- mance. Each workshop will be designed to address a barrier utilizing a variety of resources, including training materials INA 3 developed by The Government Leadership Institute. The learn- ing and development process for these workshops emphasizes the following seven steps: Step 1 : Video Case Study. The learning process begins with observation of simulated council inter- actions. These interactions are based upon a structured situation and involve local officials. The participants were asked to participate by behaving as they would in daily situations in the 1ocal, government. Step 2: Insights. The past experiences of the local elected- official are applied to his/her observation of the video case study. It ;provides an opportunity for individual_ local elected officials to reflect on their past experiences and past performances. ` Step 3: Idea Generation. The insights and re- flections of the 'local 'elected official are 'linked together to generatenew ideas regarding the governance process. Instead of a lecture' format, ;local ' elected officials are asked to generate their own ideas regarding the governance process. Step 4: Framework for Understanding. These ideas along with an overall conceptual framework are provided through a lecture process which links a 'video case study, the personal experience of the local elected officials, new ideas generated during the session, with new concepts. An integrated, systematic model is provided for understanding the frustrations and providing a basis for improving their own effectiveness as individuals and as a group in the governance process. Step 5: Analysis. The local elected officials apply the new framework to the video case study that has been observed. This provides a , ink of the concepts to real-life situations. Step 6: Application. The local elected official reflects on past experiences utilizing the conceptual framework for the analysis. The local elected official focuses problems, concerns, frustrations with the governance process within his own city. Step 7: Action Plan. An action plan is developed for each individual local elected official for increasing his/her own effectiveness in the governance process. Strategies for reducing frustrations and for reducing the implementation gap and increasing the efficiency of the policy-making process are developed. 9 'nil 4 PROGRAM ACTIVITIES A. Phase ' 1 : Mayor-Cit Council Leadership and Per- formance Activity 1 Council Meeting Observation The Consultant will attend one or two council meetings for the purpose of observing the Mayor and City Council in action. The purpose of this observation will be to gain first-.hand knowledge of the interactions among Mayor and City Council. These observations will be integrated into the report and discussed with the Mayor and City Council during Activity 4. activity 2: informal Meeting with Mayor and City Council Afterthe council meeting, I will `meet with the Mayor and 'City-Council in an informal session for the purposes or: introducing the Consultant To discuss program objectives and activities To review the groundrules far the inter- view sessions. This meeting should last less than 1 hour. Activity 3: individual interviews (1-2 hours each) The Mayor, City Council, and City Administrator will be interviewed for the purpose of obtaining their observations regarding the operation of the Mayor and City Council. During the interview the following topics are likely to be addressed: Issues handled well by Mayor and City Council Issues handled not so well by Mayor and City Council Strong points of mayor-council operations Areas needing improvement in mayor--council operations strong points in council-staff relations Barriers to "effective council-staff relations Assessment of council meetings. 5 Additional topics for the `interviews may be identi- fied during Activity 1 . In addition, each person will be asked to complete' the Profile of Council Characteristics. This diag- nostic questionnaire iag-nost.ic -questionnaire focuses on role understanding and performance, goal setting, ,council decision making, handling of conflicts, "effectiveness 'of communications, level of teamwork within the city, and degree of personal satisfaction ':with` council performance. A ;profile of council operations will+ be developed and summarized for feedback to the Mayor and City Council. A preliminary report ,will be prepared which high- S lights the common themes from the interviews and the questionnaire. The purpose of this report will be } to highlight Council's current performance and focus €- specific barriers to Mayor and City':Council effec- tiveness. This report will be discussed during Activity 4. p Activity 4s Mayor--City Council Leadership and Performance workshop The City CouncilLeadership and Performance workshop is designed to help Mayor ,and City Council to under- stand and utilize those insights and skills contri- buting to effective policy making and implementation in a city. It stresses developing and maintaining those practical decision-making processes essential to a productive mayor-council-city administrator relationship which must exist to provide govern-- mental performance consistent with the desires and intention of a city's electorate as represented by their Mayor and City Council. �- The objectives of the workshop area ! To identify specific target issues that need to be addressed by the Mayor and City Council looking to the future of Tigard To feedback the results from the inter- views and the observations of the council meeting(s) To build an understanding of. how Mayor and City Council address issues f 5 To build an understanding of the leader= ship processes and factors influencing their effectiveness in a mayor-council- city administrator relationship ' To n�agotiate role expectations for Mayor, City Council', City .Administrator and other key positions �. To initiate a process for building skills in managing ;conflicts and pressures effectively To identify factors 'contributing to mayor- council effectivenessandineffect- iveness . To focus specific barriers to mayor- council performance and to develop an initial action plan for improving leadership and performance on the part of Mayor and City Council. The specific programactivities will be deter- mined' after the interviews have been completed and with 'consultation with the City Administra- tor. A summary report will be prepared on all of the ` Phase 'I activities. Activzty 5 Preparation of Summary Report The Consultant will prepare a summary report which presents the f ind ing s and summarizes the workshop activities„ This report will serve as a foundation for follow-up within the City of Tigard by Mayor, City Council, and City Administrator. S. Phase A'. Leadership Development Workshops The specific objectives and activities will be set by Mayor and City Council during this program, The purposes of these workshop sessions are: To build further the skills of Mayor and City Council necessary for effective policy making To address specific barriers to mayor - council performance To develop specific plans of action for reducing barriers and improving the overall mayor--council effectiveness®