City Council Packet - 10/27/1983 r., .
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WASHINGTON COUNTY,OREGON
October 24, 1983
SPECIAL MEETING NOTICE
A special meeting of the Tigard City Council has been
called by the President of the Council for Thursday
night, at 7:30 P.M. October 27, 1983, at Tigard City
Hall, 12755 S.W. Ash Avenue, Tigard, Oregon. The
purpose of the meeting is to consider Councilor Scott's
request to consider the 72nd Avenue request for a
Civic Center.
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President of Council
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12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171
T I G A R D C I T Y C 0 U N C I
SPECIAL MEETING MINUTES -- OCTOBER 27, 1983 - 7:30 P.M.
1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilors: Tom Brian John
Cock, Kenneth Scheckla<and Tina Scott; City Staff: R.B. Adams,;
Chief of Police; Irene Ertell' Head Librarian; Doris Hartig,
City Recorder; Bob Jean, City Administrator.
2. Mayor Bishop called the meeting to order noting it was to consider the
72nd Avenue site for a Civic Center as proposed by, Councilor Scott.
a. Councilor Scott is proposing a Civic Center on S.W. 72nd Avenue on a
} 2.95 acre site to house Police, Public Works and Administration
facilities. The Library would be - relocated in the current
Police-Public Works site and the City would acquire the private owned
lot on S.W. _Ash Avenue.
o Councilor Scott read a: prepared statement questioning the need for
m the extra space as provided by the Crow site; she felt the proposed
72nd site would be suitable for the next 3-5 years and this is a site
the voters could afford. She requested ,Council look at the
-recommendation with an open mind and suggested the 'City could develop t
an adequate facility with the use of federal grants. Councilor Scott
questioned why the City had not ,applied for Library grants.
r o Head Librarian Ertell cited reasons the City was not eligible. _
Discussion followed between ' Councilor .Scott and Librarian -Ertell
regarding the applying for grants, Tualatin's library building
program and desirable sites in the City of Tigard for a library.
Head Librarian spoke to the economics of having the library located
at the same site as the Civic Center.
f<
o Chief of Police spoke to factors to be considered in locating a-
police facility. He referred to his memo noting the considerations
to be given regarding location factors as: maximum accessibility to
area being served; police department's physical location should be as
close as possible to the center of operations and location summary.
Chief of Police referred to map showing Crow site as being centrally
located to the center of City activities. Discussion followed
between Councilors Scott and Scheckla; Chief of Police and Ralph
Appleman, Architect, regarding Civic Center facilities and proposed
remodeling of the Crow site. Architect Appleman stated when he -,
evaluated the 72nd Avenue site he did not have the benefit of the
Public Works Department needs. The present Public Works site is 3.21
acres and is inadequate for future growth. He felt the building was
sound and appears to be desirable for Public Works and Administration
offices but felt uncomfortable stating it could accommodate the
police and other departments. Appleman discussed City
Administrator's Space Needs II memo and estimated costs for
remodeling.
PAGE 1 - COUNCIL MINUTES - OCTOBER 27, 19€33
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o The following citizens testified for the Crow site:
Lavella Allen, 7540 SW Hermosa Way
Peggy Obert, 11305 SW Cottonwood
Phil 'Eden, 13110 `SW Ash Drive
George Burgess, 13475 SW Village Glenn
Yvonne Burgess, 13475 SW Village Glenn
Susan Muel'. 8950 SW`Pinebrook Court
Dick Bendi n, '13350 SW Asha
Walt Munhali', Pres. of Library Board
John Wilson, 8965;SW Edgewood."
Nancie'-Stimler, 11525 SW Terrace Trails
Jane Miller, 10920 SW Highland Drive
o Those who opposed the .Crow site: -
Ralph Furrer, 10685 SW Park Ave.
Al Mackin, SW Watkins Avenue
Bibianne Scheckla, 10890 SW Fairhaven Way
o Bob Bledsoe, 11800 SW Walnut, urged Council unity and working
together.
o Councilor Scott moved to request Ralph Appleman to do the study for`.
$1000 to $1500 on the 72nd Avenue proposal as soon as possible.
o Discussion followed regarding timing, completion of the study before
t. the election and fee to do the study.
b. Councilor Scott moved to amend motion that if the bond measure failed
November 8th that Council allow $1000 to $1500 for a study by Mr.
Appleman on the 72nd Avenue site. Motion seconded by 'Councilor
Scheckla.
o Councilor Brian commented if the measure is defeated, the City should
make additional studies. He questioned if the 2.95 acres would be
adequate to include the Public Works area. Councilor Cook stated
that the City would need to look at all other proposals that have
recently been submitted and review the entire situation.
Motion failed by 2--3 vote of Council with Mayor Bishop, Councilors Cook
and Brian voting NAY.
3, Meeting adjourned at 9:50 P.M.
City Recorder f
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ATTEST: -
Mayos
(DH:pm/0867A)
PAGE 2 - COUNCIL MINUTES OCTOBER 27, 1983
Date?
b.
I wish to testify before the Tigard City
Council on the following ;item:
(Please print your name)
:Jame, Ad-dress & Affiliation
Item Description
s
POLICEFACILITIES LOCATION FACTORS
I. CONSIDERATIONS
A. MAXIMUM ACCESSIBILITY TO AREA BEING SERVED
1. Public convenience
2. Central location to area served
3. Central to other municipal facilities, courts, meeting facilities, etc!
4. Adequate ground space for expansion, and off-street parking for :
future needs.
5. Designed for future needs.
(Police Administration, O.W. Wilson, 2nd edition; and Police Administration,
Wilson/McClaren, 3rd edition)
B. POLICE DEPARTMENT'S PHYSICAL LOCATION SHOULD BE AS CLOSE AS POSSIBLE
TO THE CENTER OF OPERATIONS.
1. The work center of police activities, as determined by research,
is the desirable spot for headquarters.
(Municipal Police Administration, 5th edition)
C. LOCATION SUMMARY:
(Bureau. of Operations and Research/International Association of Chiefs of Police)
The site should be located somewhere near the geographical center of the
city or in an area favoring the apparent growth direciton of the city.
Some cities are growing rapidly in a given direction acid on a long-range
projection, this should be considered.
Several factors should be taken into consideration when selecting the
site including location, available land area, configuration, and relation-
ship of the site to major arteries and main highways that extend through-
out the area.
Primary consideraiton should be given to the selection of a site that
will provide maximum accessibility to the community being served. The
facility should be as close to the centers of business, industries, schools,
welfare agencies, and the courts as circumstances permit and in an area
which can be served by public transportation. Not only will this
facilitate the use of such resources, but problems in staffing are
simplified when there are not tiring and complicated daily trips to and
from the facility.
Residents can best be served by the central location of all criminal
justice components and activities in a centralized design concept.
A location in the "activity center" of the community is a definite
. asset to the police department concerned with developing strong
citizen support.
M-
�s
MEMORANDUM
OCTOBER 24, 1983
TO: 'Mayor and Council
FROM: Bob Jean, City Administrator
SUBJECT: Space Needs II
Councilor Scott has advised me of yet another option that might he available'
to meet our Space Needs. I am aware of Mr. Van Camp's alternativeproposal as
outlined ;to the Council the other evening. No, doubt several options remain,
and need to be considered :if the voters reject the November 8 Bond Certificate
financing proposals. L
Councilor Scott has 'suggested the Associated Trucking site on 72nd for City
Hall, Police and Shops with a new build for Library 'downtown at the current
Police/Shops site. " Without the detailed analysis which would be in the
$1,000-1,500 range, Mr. Appleman and I estimate this option to cost as follows:
a Associated Carriers land and buildings
(2.9`acres,; shops and 8,000 square foot
3-story offices $700,000
m Elevator 50,000
a Remodel 8,000 offices at°$10/square fc_'t-..,. 80,000
® Add 10,000 square foot Police Station 4
adjacent to offices @ $25/square foot.. . 250,000
® Site preparation at 72nd site 100,000 .
® Purchase lot between shops and existing
Police station... 75,000
a New Library building of 10,000 square feet
at $60/square foot... 600,000
0 Site preparation and demolish at downtown
site... 250,000
0 Architectural and Engineering (15%)... 315,000 ;
Contingency $5%)... 105,250
Total without financing costs: $2,526,000
This alternative is certainly feasible and also less expensive than renting.
ft would be adequate for Police and City Hall for 5-10 years, but a Library
expansion would be needed in 5 years. The previously discussed operational
inefficiencies of a decentralized facility would also result. I do however,
recommend that this option be given serious consideration if the lower cost
Bond/Certificate measures should fail.
Likewise, the Air King site and Mr. Van Camp's recent proposal is also a good
option, but in total cost still greater than the current Crow Remodel
proposal. This site too should be given strng consideration as a next bests
option if the Bond/Certificates fail.
Space Needs II Memo
' Page 2
Finally, there is at least a third next choice option, failing voter
Bond/Certificate approval: public-private , partnership finance of the Crow
-
Remodel. A private investor would do a build-to-suit remodel per our plans
for the Crow site :and we would sign a, one year's lease with multi-year
options. A lease-purchaseoption dependent` upon- future voter approval could'
be 'included.
The whole point of the Space Needs II Report was not to analyze "every
possible option" (eg. Ed-McMahan- on the Tonight. Show), but rather to evaluate'
a full spectrum of options. this we did. '' The Crow Remodel clearly has the
most to offer at the least cost. If the Bonds/Certificates are rejected, the
Space Needs problems remain and second best financing or site alternatives
will need to be evaluated. r Space Needs III?
Yours truly
Roer W. can
City Ad istrator
(RWJ:pm/1001A)
cc: Executive Staff'
Oregonian"
Times
1151,
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WASHINGTON COUNTY,OREGaN
OCTOBER 26, 1983
SPECIAL MEETING NOTICE
PER ORDER OF THE PRESIDENT OF THE COUNCIL KENNETH SCHECKLA, THE
SPECIAL MEETING CALLED FOR THURSDAY, AT 7:30 P.M., OCTOBER 27,
{ 1.983, HAS BEEN MOVED TO TWALITY JUNIOR HIGH SCHOOL, 14650 S.W.
97TH AVENUE, TIGARD, OREGON. THE PURPOSE OF THE MEETING IS TO
CONSIDER COUNCILOR SCOTT'S REQUEST TO CONSIDER THE 72nd AVENUE SITE
FOR A CIVIC CENTER.
City Recorder y _
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